Islands Trust Conservancy Board regular meeting, July 13, 2022

[0:00:00] Voice 13: Bowen and we're just waiting for one more person but as we have quorum I'd like to start.

[0:00:06] Voice 13: So thank you all for joining us today for the Islands Trust Conservancy Board meeting.

[0:00:14] Voice 13: I want to begin the meeting by acknowledging we're gathering today virtually and in person

[0:00:20] Voice 13: from locations across the treaty and unceded territories of the Coast Salish people

[0:00:25] Voice 13: people, and I'm honored to be speaking today from the Songhees and the Kwankum territories.

[0:00:31] Voice 13: I'm joined to, I've already talked about who is in the room with me, and this meeting is

[0:00:38] Voice 13: being conducted electronically.

[0:00:46] Voice 13: Can she move?

[0:00:48] Voice 13: Can you mute?

[0:00:51] Voice 13: Sorry.

[0:00:58] Voice 5: She's in the fairyland.

[0:01:02] Voice 13: Are we good?

[0:01:10] Voice 13: There will be room.

[0:01:12] Voice 13: are we going there will be room at the end of the agenda for the public to speak and ask questions

[0:01:17] Voice 13: uh questions can be sent to islandstrustconservancy.ca

[0:01:22] Voice 13: uh staff members joining us uh we'll be having other staff members coming in

[0:01:28] Voice 10: we will we have a few staff members who are joining us for various reports today including

[0:01:33] Voice 9: our

[0:01:33] Voice 10: cbc's at risk program coordinator and our communications specialist and our property

[0:01:38] Voice 10: management specialist here today so

[0:01:40] Voice 13: we'll be seeing carmen smith today catherine martel

[0:01:47] Voice 10: uh nula murphy and nula murphy and wendy tyrold and

[0:01:51] Voice 13: wendy tyrold okay great this meeting is an

[0:01:55] Voice 13: official forum for the islands trust conservancy to make decisions about land management and

[0:02:00] Voice 13: securement as well as conservation planning and related outreach fundraising and communications

[0:02:05] Voice 13: patients so i'd like to call the meeting to order we have an agenda and i hear those we have a late

[0:02:15] Voice 13: item we do have a late item to add to

[0:02:17] Voice 10: the agenda it's uh the livingstone forest knap tap covenant

[0:02:22] Voice 10: amendment which is related to some response that we had from the agricultural management commission

[0:02:28] Voice 10: we put that in at item 5.1.5 is there any

[0:02:36] Voice 13: other uh adjustments or additions to the agenda

[0:02:39] Voice 13: hearing and seeing none I'd like to approve the by consent the agenda as amended um and now we're

[0:02:49] Voice 13: going to rise a report from our previous closed meeting do I just read this out um yes I think

[0:02:56] Voice 10: that would be the best so

[0:02:58] Voice 13: rising from our meeting from May 24th the Islands Trust Conservancy

[0:03:03] Voice 13: approved an opportunity fund grant of up to five thousand dollars to the Raincoast Conservation

[0:03:08] Voice 13: Foundation and Pender Islands Conservancy Association campaign for 18 hectares of this

[0:03:20] Voice 13: Kingfisher Forest North Pender Islands Trust Conservancy approved an opportunity fund grant

[0:03:25] Voice 13: six thousand dollars to the Gabriola Land and Trails Trust for the Gabriola Landholder Contact

[0:03:31] Voice 13: program. Islands Trust Conservancy approved a Opportunity Fund Grant of $4,950 to the Galliano

[0:03:39] Voice 13: Conservancy Association, and the Conservancy also approved a Morrison-Waxler Biodiversity

[0:03:46] Voice 13: Protection Legacy Fund Grant of $3,000 to expand the existing Nighthawk Hill Naptep Covenant on

[0:03:54] Voice 13: north manor um so now item number four minutes um we've got the may 24th 2022 meeting minutes

[0:04:07] Voice 13: from pages 3 to 12 um is there any changes or questions arising i have one that i should have

[0:04:21] Voice 13: picked up it's just a small thing corlin at the bottom of page 7 it says the impact of the

[0:04:28] Voice 13: governance report based on recent determination that the ministry of environment and climate

[0:04:33] Voice 13: change kind of sees island's trust as a crown agency and how would the recommendations in the

[0:04:38] Voice 13: governance report impact the island's trust i think that should be island's trust conservancy

[0:04:44] Voice 13: and rather than just island's trust and

[0:04:47] Voice 5: then it makes

[0:04:48] Voice 13: more sense i'll make that change and then

[0:04:53] Voice 13: on page 10 5.4.4 the executive committee update verbal update i'm not sure what it meant that

[0:05:00] Voice 13: trust when trustee fast said we'll speak to the david dunson delegation response letter at the

[0:05:05] Voice 13: executive committee meeting may 25th and if we can maybe talk about that afterwards suelen you're

[0:05:14] Voice 13: having trouble speaking so we'll get back to that but

[0:05:18] Voice 10: there wasn't anything substantial yeah i think

[0:05:21] Voice 10: that was just related to the board's request that executive committee respond to this letter

[0:05:27] Voice 10: specifically yeah okay okay

[0:05:29] Voice 13: so um if there's no further questions or edits we can accept those

[0:05:35] Voice 13: minutes um by consensus with those minor minutes okay so now we're at 4.2 full action list

[0:05:46] Voice 13: do we have anything you would like to highlight um

[0:05:52] Voice 5: yeah

[0:05:55] Voice 10: let's see most of the stuff is moving along

[0:05:58] Voice 10: really well I don't think there's anything I need to highlight unless there are questions from the

[0:06:03] Voice 10: board I

[0:06:11] Voice 13: didn't have any questions for this I

[0:06:20] Voice 5: didn't

[0:06:26] Voice 13: have any for this anything

[0:06:29] Voice 5: done

[0:06:30] Voice 13: okay so

[0:06:33] Voice 13: let's move on just to let you folks know I can hardly hear so if you

[0:06:46] Voice 3: were trying to get my

[0:06:46] Voice 3: attention maybe make a some kind of special sound so that I can really try to hear thank you okay

[0:06:53] Voice 3: Okay,

[0:06:53] Voice 13: thanks,

[0:06:55] Voice 3: Ellen. Okay, so

[0:06:55] Voice 13: now we're at number five, business, and we have the 2023-24 budget submission.

[0:07:09] Voice 13: Sure,

[0:07:10] Voice 10: I'd be happy to speak.

[0:07:11] Voice 13: We're on page 19 to 22.

[0:07:14] Voice 10: um so this always comes at me very quickly every year but it uh i realized that our next board

[0:07:20] Voice 10: meeting is until october 4th and the board needed to start to consider what its budget requests are

[0:07:24] Voice 10: going to be for the coming year um so this request for decision is to provide direction to staff to

[0:07:31] Voice 10: begin developing some of the budget requests that we put forward every

[0:07:34] Voice 10: year um the budget

[0:07:37] Voice 10: background that's provided

[0:07:39] Voice 10: gives some details related to

[0:07:41] Voice 10: the recommendation.

[0:07:43] Voice 10: We have added in, we'd like

[0:07:45] Voice 10: to add into the budget the fact that

[0:07:47] Voice 10: we have a $220,000 grant

[0:07:49] Voice 10: that we're expecting to come from Environment and Climate

[0:07:51] Voice 10: Change Canada in the

[0:07:53] Voice 10: 2022-23

[0:07:55] Voice 10: fiscal year. And so that

[0:07:57] Voice 10: is broken down in there with some

[0:07:59] Voice 10: rough numbers of where we think we're going to allocate

[0:08:01] Voice 10: those funds, but that will all be clarified

[0:08:03] Voice 10: through a contribution agreement that we're hoping

[0:08:05] Voice 10: going to have completed by the end of the summer. We've also applied our management cost formula

[0:08:14] Voice 10: that we developed a few years ago to account for additions to properties that we manage. And so

[0:08:20] Voice 10: for that, we have a requested addition of $4,650 to manage a few additions to our conservation

[0:08:29] Voice 10: conservation properties portfolio. We have also updated some travel budget requests and actually

[0:08:37] Voice 10: the recommendation here was to increase the travel budget by about a thousand dollars.

[0:08:41] Voice 10: As staff mull this

[0:08:43] Voice 10: over we may actually come back to you with a recommendation to increase that

[0:08:46] Voice 10: because what we're

[0:08:47] Voice 10: finding is that with many of the properties that we're monitoring we need to

[0:08:51] Voice 10: take water taxis to access those and those water taxis because of fuel costs have been

[0:08:57] Voice 10: going up in cost so it's likely that when we bring this back to you in October we'll be requesting

[0:09:02] Voice 10: something more along the lines of two thousand dollars but as this is in a very draft state

[0:09:08] Voice 10: right now it's I'm okay with the resolution as recommended and we may recommend changes in the

[0:09:16] Voice 10: fall we've also asked for our our legal budget to be bumped back up to a more an amount more

[0:09:24] Voice 10: consistent with what we typically have this budget was reduced as part of the budget process last year

[0:09:29] Voice 10: and that was okay because um we actually were not do

[0:09:37] Voice 13: you know who's phone that is

[0:09:40] Voice 10: i do not know okay sorry yeah that's fine um sorry back to the legal budget that was reduced this

[0:09:50] Voice 10: year which was okay because we were reducing a lot of the work we were doing towards acquisitions

[0:09:54] Voice 10: over the course of this year um but we're anticipating that we're going to need to bump

[0:09:58] Voice 10: but again next year so we proposed that go up to 20 000 for the for the 2022-23 fiscal year

[0:10:06] Voice 10: 2023-24 fiscal year um and then we are also going to be um collaborating among staff to just make

[0:10:15] Voice 10: sure that we're not anticipating any other management planning costs that are in addition

[0:10:19] Voice 10: to the ones that we we have in this and that will come back to you in the fall as well if we think

[0:10:25] Voice 10: there will be any additions and then there are three recommended budget cases for the our

[0:10:31] Voice 10: business cases um to bring back to you in october uh the first is related to engagement with first

[0:10:37] Voice 10: nations uh for the development of the 2026 to 2030 itc plan um so we'd like to develop a bit of a

[0:10:45] Voice 10: budget for that and it may result in a request for a bump to the budget this year and then the other

[0:10:52] Voice 10: other two are more related to software that we are looking into at the moment. The Islands Trust

[0:10:59] Voice 10: has a property information management system, which we call TAPIS, which is aging out in terms

[0:11:05] Voice 10: of its functionality. And so the planning department has been looking at replacing their

[0:11:11] Voice 10: side of it and has some grant funding for that. And Islands Trust Conservancy will need to be

[0:11:17] Voice 10: looking at how that translates into our property management information system and so we've been

[0:11:24] Voice 10: investigating a couple of software options for that and we anticipate bringing a business case

[0:11:28] Voice 10: to you in the fall for that and then final the final business case is really related to our

[0:11:34] Voice 10: contact relationship management system we are looking at a new a potential new system to manage

[0:11:42] Voice 10: all of our contacts including our donors which is the big one in particular we'd like to have

[0:11:47] Voice 10: a system that speaks more fluidly, if I can say that in terms of software, to our tax

[0:11:55] Voice 10: receiving process, our website, and to our mail distribution list for emails and digital

[0:12:04] Voice 10: communications. So we'll be working on that as well or we'd like direction to work on that as well.

[0:12:12] Voice 10: I've written a fair bit about the implications for the organization. This will take a bit of

[0:12:16] Voice 10: of time for us as staff over the course of the summer and early fall. And so a lot

[0:12:21] Voice 10: of our time

[0:12:22] Voice 10: will be put towards that. There are a few things that may be delayed because of that. One of them

[0:12:29] Voice 10: is the MOU that we're currently working on with UBC, which continues to be delayed. So I wanted

[0:12:34] Voice 10: to flag that. And then the other piece of information that's worth noting is that both

[0:12:45] Voice 10: Both of the software applications will require quite a bit of liaising with other departments at Islands Trust to make sure that we are consistent with what's being offered with the rest of the Islands Trust.

[0:12:57] Voice 10: In particular, if we do a contact relationship management system, Trust Area Services has flagged that it might be worth collaborating so that they can integrate their communication systems well as well.

[0:13:08] Voice 10: So it's possible that those will develop into joint budget requests.

[0:13:13] Voice 10: requests? Financially, just to give you a sense, we're anticipating that this will, if we go with

[0:13:20] Voice 10: the full spectrum of budget requests here, we'll be asking for a minimum of a $30,000 bump to our

[0:13:27] Voice 10: budget in this year and as much as $50,000. So the board can consider whether it wants to do that

[0:13:33] Voice 10: full spectrum in October, but I wanted to flag that as an implication financially. And then

[0:13:41] Voice 10: Then with respect to the rest of the implications, part of the reason we've made these recommendations is, of course, to stay consistent with our our commitments to climate change work.

[0:13:53] Voice 10: And that's why we're bumping some of our property management requirements and then also to stay true to our reconciliation declaration in terms of First Nations engagement.

[0:14:03] Voice 10: So they tie very well into some of the areas of focus that the board has asked us to adopt.

[0:14:11] Voice 10: um i think that's it we will of course proceed as directed by the board and i'm happy to take

[0:14:18] Voice 10: any questions about the budget submission

[0:14:19] Voice 13: doug with any questions or comments and just before

[0:14:29] Voice 13: we start we need to think um uh linda said she should be here in about oh

[0:14:39] Voice 12: perfect uh yeah the

[0:14:43] Voice 12: one question comes to mind is respect to the reconciliation budgets you know we sort of put

[0:14:52] Voice 12: a number out there and we're trying to figure out how that works and have you had the opportunity is

[0:14:56] Voice 12: there anything reform that's actually led to some success you actually know what this number is

[0:15:01] Voice 12: or is it is it really nebulous or still i mean it's just part of our learning learning process

[0:15:08] Voice 10: i think it's part of our learning process we do have a little bit of information

[0:15:13] Voice 10: from nations as to what they would expect in terms of amounts to participate in an engagement

[0:15:19] Voice 10: process and some of that has come to us via the policy statement work that um that trust area

[0:15:24] Voice 10: services has been doing on behalf of the trust council um i think that we'll probably land

[0:15:30] Voice 10: somewhere between 25 and 30 thousand dollars for that engagement process the piece that i'm not

[0:15:36] Voice 10: sure of is how much we'll be able to pull from existing budgets because when we do our regular

[0:15:41] Voice 10: budgeting process we do anticipate a certain amount of engagement with first nations and it's

[0:15:46] Voice 10: likely we can you know reduce the amount that we would request from trust council by leaning into

[0:15:51] Voice 10: existing budgets um so my hope is to reduce that amount to to help buffer the tax increases that

[0:15:59] Voice 10: may be required

[0:16:02] Voice 12: just speaking to experience in the last year um like there's often i think it's

[0:16:10] we're really undershooting and it's really been helpful with what um lisa brought to the table

[0:16:16] and helping with us you know but uh our reality when you actually get

[0:16:21] Voice 12: people there and they show

[0:16:23] Voice 12: up etc it's often costing more than anticipated and i don't think it's a bad thing but it's

[0:16:30] Voice 12: something we should need to be really aware of and we have to be willing to actually

[0:16:34] Voice 12: if we want them to participate

[0:16:36] Voice 12: and earn this participation.

[0:16:40] Voice 10: Yeah.

[0:16:41] Voice 10: My other hope is that we could,

[0:16:44] Voice 10: is to spread that engagement out

[0:16:46] Voice 10: over a couple of years

[0:16:47] Voice 10: because we have a bit of a lead-in before,

[0:16:50] Voice 10: because we're doing it as a three-year plan

[0:16:52] Voice 10: and then a five-year plan,

[0:16:53] Voice 10: we have a little bit of buffer in terms of time.

[0:16:55] Voice 10: And so perhaps we may learn in the first year

[0:16:58] Voice 10: that we do the work

[0:17:01] Voice 10: that we actually need to budget more,

[0:17:03] Voice 10: or in which case we might put in a request for the following fiscal year

[0:17:07] Voice 10: to help us finish out that process.

[0:17:09] Voice 12: Excellent.

[0:17:10] Voice 12: Yeah, this

[0:17:10] Voice 12: is dynamic, obviously.

[0:17:13] Voice 12: Yeah.

[0:17:13] Voice 12: That's great.

[0:17:14] Voice 12: Thank you.

[0:17:15] Voice 3: It's Sue Ellen here.

[0:17:16] Voice 3: I have a question.

[0:17:17] Voice 3: Yes,

[0:17:18] Voice 13: I was going to ask you.

[0:17:21] Voice 13: Go ahead, Sue Ellen.

[0:17:23] Voice 13: Thank you.

[0:17:26] Voice 13: I'm wondering about the last bullet about the contact relationship

[0:17:31] Voice 13: management software, the CRM software.

[0:17:35] Voice 13: I think that's a great idea, having had some experience with it

[0:17:38] Voice 13: And once I got familiar with using it, I was going, well, how did I ever

[0:17:42] Voice 3: do things without it?

[0:17:44] Voice 3: My question is, didn't we have some of this already?

[0:17:51] Voice 3: I thought perhaps Carla Funk had begun

[0:17:54] Voice 13: using, I thought we had acquired a contact relationship management software.

[0:17:59] Voice 10: So we do have contact relationship management software.

[0:18:02] Voice 10: And we have had for a number of years for as long as I've worked here, which is around 15 years.

[0:18:09] Voice 10: Um, it began as a system that we developed in house and, uh, and then we became aware

[0:18:15] Voice 10: that we needed to move into an off the shelf version, which we did, um, which was working

[0:18:21] Voice 10: fairly well.

[0:18:22] Voice 10: And then that software company got bought by another software company.

[0:18:25] Voice 10: And so we got amalgamated into, um, a new system about three years ago.

[0:18:30] Voice 10: And the board, I believe considered that at the time.

[0:18:33] Voice 10: um and uh and we it worked well because it was um the data was transitioned fairly easily because

[0:18:41] Voice 10: it was the company that took over the prior company um but what we're seeing is that system

[0:18:47] Voice 10: while it works for maintaining informational conversations that we have with landowners and

[0:18:53] Voice 10: with others in the communities it's not speaking really well to our um our signups for our

[0:19:02] Voice 10: newsletters for example and to also our donation proceeding process um oh

[0:19:07] Voice 3: gosh yes okay gotcha

[0:19:09] Voice 3: all right thank you that's good to know i recommend civi crm it's an open space um

[0:19:17] Voice 3: uh

[0:19:19] Voice 13: contact relationship management program um open source that's been all over the world for

[0:19:27] Voice 13: for many years. And, uh, uh, anyway, that's just my, that's

[0:19:33] Voice 3: my recommendation. And I, I, um,

[0:19:37] Voice 3: I see it being adapted for all kinds of things. It's for the civic realm, not a business application

[0:19:43] Voice 3: or not for commercial. And so it,

[0:19:47] Voice 13: it, uh, it might be a better fit. I just recommend you

[0:19:50] Voice 13: have a look at that civi crm

[0:19:53] Voice 10: fantastic if you have an email that you want to shoot us with

[0:19:58] Voice 10: links feel free to do that because we're definitely in the investigation process right

[0:20:03] Voice 10: now great

[0:20:04] Voice 3: i will do that because i i stayed on their mailing list just because i i follow them

[0:20:10] Voice 3: so i'll send you a um a newsletter fantastic

[0:20:14] Voice 10: thank you so

[0:20:15] Voice 13: well we're just going to pause

[0:20:16] Voice 13: for a couple of minutes because linda's here no it's okay um sue ellen got stuck in um

[0:20:25] Voice 13: in very traffic missed her flight and is now stuck trying to get back to home no more delays

[0:20:32] Voice 13: so everybody seems to be having transportation issues today

[0:20:42] Voice 13: sorry thank you we're just in the middle of um first part of discussing the budget

[0:20:50] Voice 13: so we this is our first kick at the the budget for next year um and i'll let you get set up and

[0:20:58] Voice 13: if you have any questions or comments um one of the things that just in general i like to have

[0:21:06] Voice 13: under my belt very clearly is when we are asking for an increase of the budget that i can see

[0:21:15] Voice 13: how much is going to come from like island's trust budget and how much is going to come from

[0:21:22] Voice 13: the SAR budget so when we're even a table that says you know the final column would be what

[0:21:30] Voice 13: we're asking for but then with two other columns one how much would come from the IT budget and

[0:21:36] Voice 13: and how much would be covered by SARs.

[0:21:39] Voice 10: We can certainly present it that way

[0:21:41] Voice 10: when we bring it back in October.

[0:21:43] Voice 10: Yeah,

[0:21:44] Voice 13: I think that will help communicate it out

[0:21:46] Voice 13: to the other trustees as well.

[0:21:51] Voice 13: And the other thing I was asking about is,

[0:21:54] Voice 13: is there any value to providing more detail

[0:21:58] Voice 13: when we talk about Indigenous Knowledge Holder Services,

[0:22:02] Voice 13: what that means,

[0:22:04] Voice 13: what kinds of things we would be thinking about?

[0:22:08] So

[0:22:15] Voice 13: those are the comments I had about this and to me this it seems to be very reasonable in the reality of our time is you know our costs are going up and like you said just very mechanical situations like water taxis just everything is moving up so high.

[0:22:37] Voice 13: So I can really see a good rationale for these increases. Is everybody there still?

[0:23:02] Voice 13: um so those are the only comments that i had as we move forward and we'll just let linda

[0:23:17] Voice 13: so ellen are you on

[0:23:19] Voice 13: mute i

[0:23:21] Voice 3: think i'm still not on mute am i um

[0:23:25] Voice 13: if you could i think those were

[0:23:27] Voice 13: your girls giggling yes that's right sorry i will i will mute again

[0:23:35] Voice 13: and i

[0:23:36] Voice 5: i

[0:23:44] Voice 13: think anything we can do to combine the the software and help that work more smoothly

[0:23:51] Voice 13: is is so important and it's just the consequence of not being able to include that in the budget

[0:23:57] Voice 13: last year i hope that that is a sort of tumbling situation where it gets more and more out of date

[0:24:05] Voice 13: So I think it's really important to have that tap as smoothly and it also helps sort of when we're talking about

[0:24:13] Voice 13: How I always trust and I don't stress conservancy can work better together

[0:24:17] Voice 13: This is just another example of just basic mechanics on how we can help that

[0:24:24] Voice 13: Those are all the comments that I had about it

[0:24:34] Voice 13: So we have

[0:24:42] Voice 13: We're just waiting

[0:24:48] Voice 4: I also found the art

[0:24:49] Voice 4: team fantastic I actually thought it all up yeah I like the idea of

[0:25:00] Voice 4: like a property management budget you know

[0:25:04] Voice 13: incrementally increasing every time and that's

[0:25:07] Voice 13: a good message to kind of

[0:25:08] Voice 13: constantly put out that's

[0:25:10] Voice 13: reality yeah yeah

[0:25:11] Voice 4: um so that there isn't

[0:25:14] Voice 4: sort of a lag in that and then big panic is going to happen anyway yeah so

[0:25:25] Voice 13: if there's no

[0:25:27] Voice 13: other comments this is a request for decision um can i get someone to move the motion preferably

[0:25:37] Voice 13: uh linda if you wouldn't mind that'd be great uh i moved

[0:25:42] Voice 4: i moved that the itc board direct staff to prepare an itc budget request including the following

[0:25:52] Voice 4: items.

[0:25:57] Voice 13: Increases to the IHC budget to reflect the species at risk grant commitments totaling

[0:26:02] Voice 13: $220,000. Increase to the property management budget of $4,650 to

[0:26:08] Voice 5: reflect their nature reserves.

[0:26:09] Voice 13: An increase in the travel

[0:26:11] Voice 4: budget of approximately $1,000 to accommodate additional increases to

[0:26:15] Voice 4: water density fees required to monitor and manage islands not in service of our fairies.

[0:26:19] Voice 4: An increase to the ITC legal budget of $7,000 to reflect anticipated costs of legal review and return the budget to amounts consistent with previous year's budgets.

[0:26:30] Voice 4: Consideration of further

[0:26:31] Voice 4: increases to the property management budget to accommodate management planning needs for new nature reserves.

[0:26:37] Voice 4: Development of a business

[0:26:38] Voice 4: case for First Nations engagement associated with development of the ITC five-year plan.

[0:26:43] Voice 4: plan, development

[0:26:44] Voice 13: of a business case in

[0:26:45] Voice 4: collaboration with information systems management through

[0:26:48] Voice 4: property management software to replace the island's chest and tapas system, and development

[0:26:53] Voice 4: of a business case in collaboration with trust area services and information services for

[0:26:59] Voice 4: contact relationship management software

[0:27:04] Voice 5: to address the information system.

[0:27:11] Voice 13: Right.

[0:27:15] Voice 13: um i'm just wondering i'm not sure if this is a friendly amendment but i'm wondering you did

[0:27:19] Voice 13: mention that maybe the travel budget be increased to 2 000 yeah

[0:27:24] Voice 10: we could make that so rather than

[0:27:26] Voice 13: 1 000 is there any problems with the changing it's the third bullet instead of 1 000 we change it to

[0:27:34] Voice 13: to 2,000 just because of where we're going and expenses.

[0:27:37] Voice 13: We do accept that.

[0:27:40] Voice 13: So did you hear that Sue Ellen?

[0:27:43] Voice 13: We've changed the 1,000 to 2,000 for water taxi costs.

[0:27:50] Voice 13: So this is moved, it's seconded.

[0:27:54] Voice 13: Is there any further discussion?

[0:27:58] Voice 13: Okay, I'd like to call the vote.

[0:28:00] Voice 13: All those in favor say aye on the phone for me.

[0:28:08] Voice 13: i raised my digital hand i thought it said i did okay well i'm glad yes i see

[0:28:26] Voice 13: it doesn't show up on the list thanks suellen so let's move to 5.1.2 that's the lisa bale

[0:28:39] Voice 13: nature reserve management plan and there's a request for decision starting on page 23

[0:28:45] Voice 13: Great,

[0:28:48] Voice 1: that's me. Good morning. I'm Nuala, coming in remotely. We are looking at the first management plan for Lisa Bale Nature Reserve on North Pender Island today. It was prepared by Claudia Schaefer, RP Bio.

[0:29:02] Voice 1: Lisa Bale Nature Reserve protects four hectares on the northern portion of North Pender Island, and you can see in figure one and two in the report.

[0:29:11] Voice 1: It was transferred to ITC in February 2021 through a donation from Lisa Bale, who purchased the land in 2019, specifically to protect it for conservation.

[0:29:23] Voice 1: There is not currently a Section 219 conservation covenant over the entire nature reserve, but there was an existing conservation covenant, the Lettingham Covenant, over a narrow strip on the northern boundary of the reserve,

[0:29:37] Voice 1: which includes what is now the Lisa Bale Nature Reserve and two adjacent lots

[0:29:42] Voice 1: to protect the mature forest and scattered individual old growth trees along Clam Bay Road

[0:29:49] Voice 1: that is co-held by Pender Island Conservancy Association, PICA, and ITC

[0:29:55] Voice 1: and was granted as an ecological gift.

[0:30:00] Voice 1: So PICA has expressed an interest in being a part of the management of the entire nature

[0:30:04] Voice 1: reserve protected area and before the land was transferred to ITC has already started

[0:30:09] Voice 1: an avian research study and it's a greater study that uses Lisa Bale Nature Reserve as

[0:30:16] Voice 1: one of its project sites and it is still continuing and it's supporting examining violet green

[0:30:22] Voice 1: swallows and chestnut-backed chickadees as bioindicators of ecosystem health.

[0:30:28] Voice 1: The draft management plan has been provided to the donor and PICA, and their edits have

[0:30:34] Voice 1: been incorporated into the attached management plan that you had for review, and the final

[0:30:38] Voice 1: management plan will be sent to them for approval before being implemented.

[0:30:42] Voice 1: There were four provincially at risk ecological communities occurring within the protected

[0:30:48] Voice 1: area and two sensitive ecosystems, which are woodland and mature forest.

[0:30:52] Voice 1: The woodland area is actually designated as a development permit area over the southern

[0:30:56] Voice 1: part of the nature reserve. A cultural and archaeological preliminary assessment was made

[0:31:02] Voice 1: on August 28th in 2020 by Harold Joe and Joe Dan who are cultural knowledge holders and Kosheilish

[0:31:09] Voice 1: nation members from Cowichan tribes and they were accompanied by the donor Lisa Bale

[0:31:13] Voice 1: and Catherine Martel. They found some interesting features including one culturally modified tree,

[0:31:21] Voice 1: a small western red cedar the property has never been open to the public and does not have any

[0:31:29] Voice 1: existing trails so the recommendations are to keep the nature reserve close to the public

[0:31:32] Voice 1: to limit human influence on the land in particular the woodland community at the south end is very

[0:31:38] Voice 1: vulnerable to foot traffic the soil mantle is extremely thin and it's underlying bedrock and

[0:31:45] Voice 1: boulders easily compacted by hikers the general management direction like most of our nature

[0:31:52] Voice 1: reserves is to maintain and protect habitat for species at risk in wildlife and to allow natural

[0:31:57] Voice 1: successional processes to proceed without interference with the exception of fire.

[0:32:02] Voice 1: Some funding implications include First Nations engagement to build trust through in-person

[0:32:08] Voice 1: meetings and development of a management plan for areas of cultural heritage and sacred significance.

[0:32:13] Voice 1: We need to install some signage. There's three points that are recommended along

[0:32:18] Voice 1: along Clam Bay Road and one at a driveway junction

[0:32:21] Voice 1: with a neighboring property to indicate

[0:32:23] Voice 1: that public access is not permitted.

[0:32:27] Voice 1: Monitoring and removing invasives and non-native species.

[0:32:31] Voice 1: There's Himalayan and cut-leaf blackberry and Scotch broom

[0:32:37] Voice 1: through cooperation with partners.

[0:32:39] Voice 1: Again, hopefully PICA will be able to help us

[0:32:41] Voice 1: with some of these management activities

[0:32:43] Voice 1: activities, and initiate further SAR and wildlife surveys.

[0:32:50] Voice 1: I'm happy to take any questions.

[0:32:55] Voice 4: So does

[0:32:56] Voice 13: anyone have any questions about this management plan?

[0:33:07] Voice 13: Questions,

[0:33:08] Voice 12: just to go through this, it was nice to hear.

[0:33:10] Voice 12: Can everyone hear them?

[0:33:12] Voice 12: Yeah.

[0:33:13] Voice 12: It was nice to put together, and nice to read, and I was looking forward to see that, sort

[0:33:20] Voice 12: some of the culturally um beneficial opportunities that will be explored over time so it's a great

[0:33:27] Voice 12: success and

[0:33:30] Voice 4: it was another great match hard to you know like you look at them

[0:33:37] Voice 13: yeah no comments

[0:33:45] Voice 4: but no comments except great work yeah

[0:33:48] Voice 13: i think we're beginning to take these

[0:33:50] Voice 13: these tomes of information for granted and realize how little other pieces of property

[0:33:56] Voice 13: there's there's very little information for other pieces of property

[0:34:01] Voice 13: um one of the things i was gonna ask you i mean i didn't see it in the report but i i may not have

[0:34:08] Voice 13: seen it because i didn't look at it too closely was whether or not there's been any more movement

[0:34:13] Voice 13: about a name uh first nation's name for this property unfortunately

[0:34:20] Voice 1: not um not yet um so

[0:34:23] Voice 1: as we continue to try and get responses um and more engagement with first nations i'm hoping we

[0:34:31] Voice 1: didn't have a large response from our community engagement and um i'm hoping we can um work

[0:34:39] Voice 1: Carter and rectify that as as the plan years go go through. It would be especially lovely to have a

[0:34:46] Voice 1: First Nations name associated with this piece.

[0:34:49] Voice 13: Thank you. Sue Ellen, do you have any comments

[0:34:54] Voice 13: from this management plan? Keep the plan and it's uh now I'm in the wind with an airplane

[0:35:04] Voice 13: on top of a ferry. So uh but I heard everything and uh it looked good to me. Thank you. I know

[0:35:10] Voice 13: Claudia Wells as well. I've worked with her for years here on Golan as a volunteer

[0:35:14] Voice 13: and on different committees and different projects

[0:35:18] Voice 3: as well. And she's one of the only

[0:35:20] Voice 3: people I know who can identify those little shoreline early spring flowering plants. Thank you.

[0:35:28] Voice 1: Great.

[0:35:29] Voice 13: Thanks, Willa. Okay, so if there's no other further questions or comments,

[0:35:37] Voice 13: I would like somebody to move this motion.

[0:35:40] Voice 13: Doug, would you mind?

[0:35:42] Voice 13: The recommendation is up on the screen there.

[0:35:46] Voice 12: Yeah, I move that the Ombuds Trust Conservancy approve the 2022

[0:35:53] Voice 12: Lisa Bell Nature Reserve Management Plan dated March 25, 2022.

[0:36:00] Voice 12: Do I have a seconder?

[0:36:02] Voice 13: Linda seconds.

[0:36:04] Voice 13: And if there's

[0:36:05] Voice 13: no other comments or questions,

[0:36:07] Voice 13: I would like to call the vote.

[0:36:09] Voice 13: All those in favor, a hands up or say aye on the phone.

[0:36:14] Voice 13: I'm in favor on the phone.

[0:36:17] Voice 13: Excellent.

[0:36:19] Voice 13: And that passes unanimously.

[0:36:21] Voice 13: Thank you.

[0:36:23] Voice 13: It's always weird.

[0:36:24] Voice 13: All that work and then we just kind of skim by it.

[0:36:27] Voice 13: It's there for posterity.

[0:36:31] Voice 13: So our next item is 5.1.3.

[0:36:35] Voice 13: That's starting on page 101.

[0:36:41] Voice 5: And

[0:36:41] Voice 13: that is a request for decision.

[0:36:44] Voice 13: For the Capilano University Biodiversity Species at Risk research at Long Bay Wetland Nature Reserve

[0:36:51] Voice 13: on Jambier Island. And

[0:36:53] Voice 10: I'd love to invite Wendy Tyrrell who is our species at risk

[0:36:58] Voice 10: project coordinator to come in. Super.

[0:37:01] Voice 11: Good morning in person for the first time.

[0:37:06] Voice 11: that. Yeah, I'm presenting to you a request for decision for a research proposal that has been

[0:37:17] Voice 11: sent to us, presented to us by Capilano University. We have a growing relationship with this university

[0:37:27] Voice 11: stemming from a grant that the Howe Sound UNESCO Biosphere Initiative Society provided to this,

[0:37:34] Voice 11: to the university and they've done work in the past with us on Gambier with the students

[0:37:39] Voice 11: biodiversity at Long Bay Wetland Nature Reserve and from that the professor is interested in

[0:37:47] Voice 11: applying for a grant to support more biodiversity research work on Long Bay Wetland Nature Reserve

[0:37:54] Voice 11: and potentially the other nature reserves on Gambier Island as well and so this request for

[0:38:00] Voice 11: proposal is to look at us providing matching funds to the grant that they are applying for

[0:38:07] Voice 11: through MITOX. And in the Long Bay Wetland Management Plan, it states further inventories

[0:38:17] Voice 11: for species at risk would provide a clearer picture of the ecology of the reserve and guide

[0:38:21] Voice 11: future management. And that's exactly what the university is hoping to achieve. And through

[0:38:28] Voice 11: Through many conversations, we've kind of narrowed down the scope of work to focusing on understanding the wetlands and channels better

[0:38:36] Voice 11: so that we can identify not only the species at risk, but management and impact and threat concerns and how we can mitigate those in advance.

[0:38:47] Voice 11: That would include delineating the wetland types and channels within their nature reserve,

[0:38:53] Voice 11: performing surveys for wetland species, amphibians, aquatic and macroinvertebrates,

[0:38:58] Voice 11: potentially using eDNA surveys for species at risk identification through sampling as well

[0:39:04] Voice 11: determining if there are I didn't mention but red-legged frog was an occurrence was found we

[0:39:11] Voice 11: found egg masses so looking for other evidence of red-legged frog breeding sites summarize camera

[0:39:19] Voice 11: trapping and sampling results meaning wildlife cameras that have been put in place by the

[0:39:25] Voice 11: the university, collecting that data and summarizing, and then putting that all together

[0:39:30] Voice 11: for a summary report that will help inform management and potentially carry on in future

[0:39:35] Voice 11: works as well. We have contacted and been in communication with all partners, including

[0:39:43] Voice 11: Covenant holders, and everyone is approving and looking forward to this research. So the

[0:39:52] Voice 11: The implications would be organizational,

[0:39:55] Voice 11: partnering with the university

[0:39:57] Voice 11: provides a viable relationship link with academia,

[0:40:01] Voice 11: and then enhancing our relationship

[0:40:04] Voice 11: with the Houselm Biosphere Region,

[0:40:07] Voice 11: and hopefully and likely partnering

[0:40:12] Voice 11: with the Squamish Nation,

[0:40:14] Voice 11: incorporating some of their ACE monitors,

[0:40:17] Voice 11: archeological, cultural, and environment monitors

[0:40:20] Voice 11: to the program.

[0:40:25] Voice 11: Financially, we're asking that we can contribute

[0:40:28] Voice 11: $5,000 in matching funds to the MyTax grant

[0:40:31] Voice 11: that the university is applying for.

[0:40:38] Voice 11: Implementations, the research team will share information

[0:40:41] Voice 11: in a number of different ways, which will be outlined

[0:40:43] Voice 11: in a communication plan provided to the team for review.

[0:40:48] Voice 11: Opportunities for public presentations, news releases,

[0:40:50] Voice 11: and social communications are quite good,

[0:40:52] Voice 11: and ecological research will be compiled into a report and submitted to staff.

[0:40:57] Voice 11: This will obviously help inform management priorities and protect and enhance critical

[0:41:02] Voice 11: and all species.

[0:41:07] Voice 11: First Nations, again, strong interest to build relationships in that region, and there's

[0:41:12] Voice 11: already some strong ties being built.

[0:41:15] Voice 11: Climate change, the information that's gathered from the study is informing baseline ecological

[0:41:20] Voice 11: ecological parameters for the wetlands in that nature reserve and that's going to be useful to

[0:41:25] Voice 11: gauge change over time and enhance the long-term monitoring for these attributes and we'll go for

[0:41:33] Voice 11: questions

[0:41:35] Voice 13: questions sue ellen uh we're we're looking for questions i'm

[0:41:43] Voice 3: downstairs in the

[0:41:46] Voice 3: fairy so bear with me but i am uh it's a good idea i think

[0:41:54] Voice 13: long term you're breaking up sue ellen

[0:42:00] Voice 13: shall we we'll get back to you john what are your thoughts i

[0:42:07] Voice 12: think it's an excellent opportunity

[0:42:09] Voice 12: it's a it is unique in that regard um expanding our horizons um who's actually who the players are

[0:42:21] Voice 12: um and the question for money i mean he's obviously that's incredible right so where

[0:42:29] Voice 12: that comes from how do we how that works or fits into it um it's not unreasonable but at the same

[0:42:33] Voice 12: time pieces i have to get my head around and my

[0:42:45] Voice 4: one thought was that you know this is just

[0:42:49] Voice 4: this sort of stuff would be nice to kind of promote

[0:42:53] Voice 5: a little bit

[0:42:53] Voice 4: yeah media yes

[0:43:00] Voice 11: absolutely

[0:43:03] Voice 11: You will be hearing from Carmen in the future, and yeah, we have a lot of plans to promote this and really talk about the collaboration that's going on.

[0:43:12] Voice 13: Yeah, great, absolutely.

[0:43:15] Voice 13: From a Gambier perspective, I can't overstate how important this is to provide that context with the Haussam Biosphere, the Alcantara Biosphere.

[0:43:29] Voice 13: it just moves us into a different position and they are winning out of it we are winning out of

[0:43:37] Voice 13: it and by all means the way the Squamish nation staff work with people in the region is through

[0:43:48] Voice 13: the widespread and they're making that very clear that's their structure of preference

[0:43:52] Voice 13: And so this feeds all the right information into the right area, and I hope that it then informs further visions for the crown land on Gambier because it's all connected at this point, and how we can move forward on that bigger picture of the large portion of crown land that this is attached to.

[0:44:15] Voice 13: so I'm just really pleased this is all coming together the way it is I just a couple little

[0:44:21] Voice 13: comments on when you talk about macro invertebrates what are they the

[0:44:27] Voice 11: little ones swimming in the

[0:44:29] Voice 11: water so it's it's the it's the macro life micro life if you might think of it that way the small

[0:44:36] Voice 11: insects and invertebrates that live in the water channel and they are indicator species of a

[0:44:42] Voice 11: a healthy uh ecosystem a healthy water body okay and so looking at what your baseline

[0:44:48] Voice 11: of macroinvertebrates is very helpful for what amphibian life can exist there how the health of

[0:44:55] Voice 11: the watershed is and since it's at the bottom of the watershed this particular site really

[0:45:01] Voice 11: it tells a lot about what's coming yeah

[0:45:04] Voice 13: and then um i don't know if there's been any results coming

[0:45:09] Voice 13: out of the camera chops but i'd love to know if anyone's seen any wolves because somebody

[0:45:16] Voice 13: yes has a

[0:45:17] Voice 13: the rumors are somebody took them all out in a fit of whatever insanity um but

[0:45:27] Voice 13: also that there's pine martin around so those were the two species we were i was hoping to

[0:45:33] Voice 13: see some indication

[0:45:34] Voice 11: of the pine martins were observed so we do have footage of pine martin

[0:45:38] Voice 11: no footage of wolves at this time the cameras are still up and probably will remain up there's hope

[0:45:46] Voice 11: that that we will i think

[0:45:49] Voice 11: that's a common yeah suspicion on the island yeah unfortunately

[0:45:55] Voice 11: okay

[0:45:57] Voice 13: um so well as this is gambier i will motion unless there's any other comments

[0:46:06] Voice 13: bets? Oh, and I guess just there's one thing I want to clarify. When you said that you're going

[0:46:11] Voice 13: to allocate up to $5,000 in the ITC budget, there seemed to be some hesitation that it's not coming

[0:46:17] Voice 13: from SARS? That

[0:46:19] Voice 10: is me hedging our bets. I didn't want you to commit it for coming from the species

[0:46:24] Voice 10: at risk budget because we have fluidity budgets and we can pull from different funds for this,

[0:46:29] Voice 10: but it's likely that it will come from this.

[0:46:32] Voice 13: So if it doesn't come out of those funds,

[0:46:34] Voice 13: where does it

[0:46:34] Voice 10: come from it would come over a property management project okay and also to

[0:46:39] Voice 11: clarify that this is pending the approval of the grant right excuse

[0:46:44] Voice 13: okay i move that the island's

[0:46:50] Voice 13: trust conservancy board approved biodiversity and species at risk research at the long bay

[0:46:54] Voice 13: wetland nature reserve gambler island by capilano university up to december 31st 2023 and allocate

[0:47:02] Voice 13: up to five thousand dollars in the itc budget to support and doug is seconding that there's

[0:47:11] Voice 13: no other comments or questions i'd like to call it and all those in favor raise your hand or say i

[0:47:18] Voice 13: in favor

[0:47:21] Voice 13: can you hear me oh we did thanks suelen thank you

[0:47:38] Voice 13: okay um so it's 5 to 11 uh we have the late item do we have time for that um

[0:47:47] Voice 10: we also have the

[0:47:48] Voice 10: referral of the referral sorry salt spring so

[0:47:51] Voice 13: we're at 5.1.4 is the salt spring referral proposed

[0:47:54] Voice 13: bylaw 530 housing action program you're going to speak to them sure that's on page 104

[0:48:04] Voice 10: so as per

[0:48:07] Voice 10: for our policies for working with Islands Trust

[0:48:10] Voice 10: and the planning department.

[0:48:12] Voice 10: We get referrals of bylaws where they impact

[0:48:15] Voice 10: our nature reserves or our conservation cabinets.

[0:48:18] Voice 10: And this bylaw was referred to us

[0:48:20] Voice 10: because it impacts so many properties on Salt Spring Island

[0:48:23] Voice 10: and many of them are adjacent to Islands Trust Conservancy

[0:48:26] Voice 10: nature reserves and conservation cabinets.

[0:48:30] Voice 10: So this follows on the heels of the one that we received

[0:48:33] Voice 10: at our last meeting, which was related

[0:48:34] Voice 10: to increasing opportunities for affordable housing and other housing within agricultural

[0:48:40] Voice 10: lands. This one applies to lands that are more residentially zoned. From my conversations with

[0:48:50] Voice 10: the Island Planner, the major impacts of this are to shift some of the cottage dwellings. So some

[0:48:57] Voice 10: of the cottage dwellings on Salt Spring are actually earmarked for summer or seasonal use.

[0:49:04] Voice 10: they're changing that designation to allow for a year-round rental and then they're also the other

[0:49:10] Voice 10: big thrust is to add the ability to have suites for rent within houses on the island

[0:49:18] Voice 10: so staff

[0:49:20] Voice 10: reviewed that in consultation with the the island planner and found that while there would be some

[0:49:27] Voice 10: additional there's likely to be additional construction and additional use of these areas

[0:49:32] Voice 10: There weren't really a lot of changes to or there weren't changes to setbacks associated with our nature reserves or our conservation covenants.

[0:49:41] Voice 10: And so we deemed that there wasn't really a big impact likely to occur in this change of zoning that they're recommending.

[0:49:50] Voice 10: So staff upon review have recommended that the board just indicate that its interests are unaffected by these changes.

[0:49:59] Voice 10: changes and um and I'm happy to take questions and uh provide any additional responses from the

[0:50:07] Voice 10: board to the Salt Spring Island local trust committee comments

[0:50:13] Voice 5: we'll go ahead

[0:50:18] Voice 12: one piece

[0:50:19] Voice 12: that I find just one's gonna it's hard to get into a message how do they account as they're pushing

[0:50:27] Voice 12: forward with respect to climate change impacts we have to have more people with accommodation

[0:50:33] accommodation, etc. I thought all of these expansions

[0:50:36] Voice 12: are done mindfully, and not just

[0:50:39] Voice 12: placating sustainability, but actually looking for more energy, and they're putting me in

[0:50:45] Voice 12: a place that requires a lot of energy in the winter to heat, or are they actually saying

[0:50:50] right up front, good to do it, but this person should not spend a lot of money on energy

[0:50:55] Voice 12: in the winter because it's insulated, you actually have to, but we're still not there

[0:51:02] Voice 12: in building codes but we can always hint that this is something that we should be trying to

[0:51:09] Voice 12: accommodate i know yeah

[0:51:10] Voice 10: i mean what i will clarify is that staff have not assessed this for ecological

[0:51:15] Voice 10: damage or for climate change impacts or for any of those larger picture pieces when we get these

[0:51:23] Voice 10: referrals we really do confine our analysis to how will this impact nature reserves and covenants

[0:51:28] Voice 10: that we manage and so the scope is quite narrow when we assess that um i suspect and i'm fairly

[0:51:36] Voice 10: certain that the planners do highlight those things for the local trust committee but yes

[0:51:42] Voice 10: we don't as part of the scope of our evaluation look at the full implications from an environmental

[0:51:48] Voice 10: perspective on the island

[0:51:53] Voice 13: that's actually a quite a good point that you might want to bring up

[0:51:57] Voice 13: when we're talking executive committee is that was some of the comments that trustee smith

[0:52:05] Voice 13: brought up is is how do we use that expertise on that bigger scale and is there an opportunity

[0:52:12] Voice 13: there or who would make that determination or how would it be funded or personally um so i think

[0:52:23] Voice 13: there is room for that but it can't come through this particular way it can come through maybe a

[0:52:30] Voice 13: wider discussion around policy statement around how planners interact and how you know i mean

[0:52:38] Voice 13: if it's all the other topics too like the government's report how does this trust

[0:52:42] Voice 13: conservancy fitting with islands trust anywhere with that role and it's certainly worth bringing

[0:52:51] Voice 13: up yeah it can't get

[0:52:55] Voice 13: lost in that because it's always that push and pull have you heard anything

[0:53:00] Voice 13: about this from salt spring linda

[0:53:03] Voice 4: oh yeah it's i mean it's a bit of a blunt tool i guess yeah

[0:53:12] Voice 4: Yeah, same. On the other hand, we're just talking about 90 square meter buildings,

[0:53:19] Voice 5: you know, and

[0:53:20] Voice 4: so I guess my preference would be that they be a

[0:53:27] Voice 5: little more strategic

[0:53:27] Voice 4: as to where those should go.

[0:53:29] Voice 4: Because, you know, we don't have very efficient, and this is just reinforcing that rather than trying to put them in certain locations that have been done previously.

[0:53:47] Voice 4: Yes, I am. I actually am not, I mean, to be honest, I don't know

[0:53:51] Voice 4: how many of these things are actually going to get built.

[0:53:53] Voice 4: Yeah.

[0:53:54] Voice 4: So I suspect

[0:54:01] Voice 13: it's not going to happen.

[0:54:05] Voice 13: Yeah, it's actually quite a similar approach to Sunshine Coast Regional District.

[0:54:10] Voice 13: It's a pretty sort of region-wide series of bylaw proposals to affect a similar kind of thing.

[0:54:20] Voice 13: how do we expand full-time rentals as opposed to uh short airbnb and they're using exactly the same

[0:54:28] Voice 13: structure to to try and get not an increase in density but a different type of housing you know

[0:54:36] Voice 13: I mean, I think

[0:54:37] Voice 5: how to

[0:54:41] Voice 4: get more housing, but at least

[0:54:43] Voice 4: to change the way

[0:54:45] Voice 4: we live is much less of a question.

[0:54:48] Voice 4: Yeah.

[0:54:49] Voice 4: Yeah.

[0:54:49] Voice 4: So that's why I don't think we're going to do that.

[0:54:57] Voice 4: That's all completely beyond our job.

[0:55:02] Voice 13: I was just concerned.

[0:55:03] Voice 13: So would you like to make a recommendation?

[0:55:08] Voice 13: Sure.

[0:55:12] Voice 13: I move that the Island's Trust Conservancy Board indicate to the South Spring Environmental Trust Committee that ITC interests are unafforded.

[0:55:20] Voice 13: Do I have a seconder?

[0:55:23] Voice 13: Trustee Fenton and Sue Mullenfast, do you have any questions or comments?

[0:55:30] Voice 13: It's being moved and seconded.

[0:55:33] Voice 3: Well, I couldn't hear very well, but I have read the report.

[0:55:39] Voice 3: And it makes sense to me that the Islands Trust Conservancy focus on its main nature reserves and conservation covenant areas and

[0:55:53] Voice 13: leave the bigger questions to

[0:55:59] Voice 3: the rest of the Islands Trust, which also has a preserve and protect mandate and presumably is doing the good planning that you need.

[0:56:08] Voice 3: I think you can have nature and density together.

[0:56:13] Voice 3: So I'm in favor, thank you.

[0:56:17] Voice 13: Okay, I think we're ready to call the vote.

[0:56:20] Voice 13: All those in favor, raise your hand

[0:56:21] Voice 13: or affirmation over the phone.

[0:56:25] Voice 13: In favor.

[0:56:26] Voice 13: Okay, thanks, that passes unanimously.

[0:56:30] Voice 13: Okay, I think we have time.

[0:56:32] Voice 13: We have time for the lead item, don't we?

[0:56:34] Voice 13: It's really administrative in its nature.

[0:56:39] Voice 13: So

[0:56:39] Voice 10: I'll just bring it up on the screen.

[0:56:40] Voice 10: it came as a late item and so it's um it's just in our emails somewhere else um this came to us

[0:56:49] Voice 10: late yesterday um because we had a response from the agricultural land commission and it's related

[0:57:01] Voice 10: to the livingstone forest nap tap application that we've received for lands owned by doug

[0:57:12] Voice 10: Cogwood and Christine Ferris. So you may recall that this file has been moving for quite a long

[0:57:23] Voice 10: time. It came to us in 2015 as an application and the board moved to move forward with it.

[0:57:31] Voice 10: As we went through the

[0:57:32] Voice 10: application process it became clear that because the land is in the

[0:57:41] Voice 10: Agricultural Land Reserve that we would have to apply for permission to place a conservation

[0:57:45] Voice 10: covenant on the land. The board approved moving forward with that process and so we put in the

[0:57:53] Voice 10: application back in 2017. It took a couple of years to work through the application process

[0:58:00] Voice 10: with the ALC and in the end their response back was that they would allow us to put the covenant

[0:58:05] Voice 10: on the land, provided the landowner to take all the land that was outside the ALR on their property

[0:58:10] Voice 10: and put it into the ALR, at which point the application paused as the landowner considered

[0:58:16] Voice 10: the implications of what that meant for them. And we sat on it for probably a couple of years while

[0:58:21] Voice 10: the landowner explored a couple of other options. At which point, I think back in 2020, they came

[0:58:28] Voice 10: back to us and said, actually, we've decided that we were willing to proceed with the application

[0:58:33] Voice 10: with the constraints that the ALC has requested. And we will put that land into the Agricultural

[0:58:40] Voice 10: land reserve so uh staff went back to the ALC and said yes the landowner wants to proceed can we

[0:58:47] Voice 10: move forward with the application at which point the ALC said well there have been some things that

[0:58:52] Voice 10: have changed in our regulations and we're going to reconsider the application which took another

[0:59:00] Voice 10: I think nine months for them to get a response back to us and they came back and said actually

[0:59:06] Voice 10: we're not going to require that you put land into the agricultural land reserve in exchange for

[0:59:12] Voice 10: putting this cabinet on we're prepared to move forward with the covenant um and so when you're

[0:59:18] Voice 10: ready please provide us essentially and and you know let us know if you want to proceed and so we

[0:59:23] Voice 10: went back to them and said yes we'd like to proceed uh they requested the covenant for approval we

[0:59:28] Voice 10: submitted that in the spring this year and the ALC came back to us and said we like your covenant

[0:59:37] Voice 10: we're prepared to approve it but we would like for you to include in the language the addition

[0:59:44] Voice 10: of language to reference the ALC resolution including in language that says that the ALC

[0:59:50] Voice 10: will be notified in the event of any covenant amendments and also they wanted to clarify that

[0:59:55] Voice 10: that any trails that might be allowed through the covenant

[0:59:59] Voice 10: were not.

[1:00:00] Voice 10: public use that were for only the landowner and they seem to have a big concern about fill and

[1:00:07] Voice 10: gravel being brought in to maintain those trails um so that information came to us yesterday and in

[1:00:14] Voice 10: an effort to move this forward um precipitously as quickly as we can because this has been

[1:00:22] Voice 10: dragging for a while um we've come to the board not with a final covenant but with a request to

[1:00:28] Voice 10: to allow staff to amend the covenant to address these pieces.

[1:00:33] Voice 10: The board did review the covenant back in November last year

[1:00:38] Voice 10: and approved it with the language as is.

[1:00:42] Voice 10: So these are fairly minor edits,

[1:00:43] Voice 10: and we're just requesting your approval to move forward to make them

[1:00:46] Voice 10: and then to have the chair sign at her discretion.

[1:00:51] Voice 10: So I guess a few implications, the main one being financial.

[1:00:55] Voice 10: We're anticipating that there will be some legal costs associated

[1:00:58] Voice 10: with drafting those clauses, probably around $1,000,

[1:01:03] Voice 10: but possibly as much as $1,500.

[1:01:06] Voice 10: And we'll convey whatever your response is to the applicant.

[1:01:10] Voice 10: I have no alternatives recommended

[1:01:12] Voice 10: because we've been working on this for many years,

[1:01:15] Voice 10: and it would be wonderful to actually finalize it

[1:01:18] Voice 10: and get it registered.

[1:01:19] Voice 10: So the recommendation is just to move forward

[1:01:22] Voice 10: with the covenant as approved by the board last November

[1:01:25] Voice 10: with the amendments requested by the Agricultural Library.

[1:01:28] Voice 10: Commission. I'm happy to take questions.

[1:01:32] Voice 13: We have Sue

[1:01:34] Voice 13: Ellen back safely in her office.

[1:01:37] Voice 3: Hello, everybody. Any

[1:01:42] Voice 13: questions of clarification from Manager Emmings? Jesse Fast.

[1:01:50] Voice 3: Just that I read the report and your, you know, those two specific amendments and it made sense

[1:01:58] Voice 3: to me and i'm in favor i

[1:02:02] Voice 13: think it's straightforward i just want to see this come off our to-do list

[1:02:07] Voice 13: something come off this is one of the last

[1:02:10] Voice 10: land files i'm working on so i'd like to see it come

[1:02:13] Voice 10: okay um

[1:02:18] Voice 13: would somebody like to read the motion trustee fast i'll

[1:02:24] Voice 3: take a turn um

[1:02:25] Voice 3: I move that the Islands Trust Conservancy Board

[1:02:29] Voice 13: authorizes the chair to sign a covenant with Douglas Hopwood and Christine Ferris over the land described as PID 000-009

[1:02:39] Voice 3: -474 in the west half of the southeast quarter of Section 21,

[1:02:44] Voice 3: Laskini Island Nanaimo District accept parts and plans 17116 and 30313 as approved

[1:02:55] Voice 13: at its November

[1:02:55] Voice 13: 23rd 2021 meeting resolution number ITC IC 2021

[1:03:01] Voice 3: -042 with the following amendments as requested

[1:03:06] Voice 3: by the Agricultural Land Commission. One, the addition of language to reference ALC resolution

[1:03:12] Voice 3: number 116 2022 indicating that the ALC be notified of any covenant amendments and two

[1:03:20] Voice 3: clarification that the trail noted in clause 4

[1:03:23] Voice 13: .3a is for the use

[1:03:27] Voice 13: of the landowner and is not

[1:03:31] Voice 13: intended to be public so

[1:03:35] Voice 3: Coraline I made two little changes in that uh number two just changing

[1:03:39] Voice 3: Changing the words are

[1:03:40] Voice 13: to is in two places of seconder trustee Fenton.

[1:03:49] Voice 13: Any other comments, I'll call the vote all in favor, I.

[1:04:02] Voice 13: So we're now ready for our break.

[1:04:05] Voice 13: How long did we have scheduled

[1:04:07] Voice 10: a suggested 15 minutes I think we could if you're worried

[1:04:11] Voice 10: about time bring it down to 10 and come back and finish

[1:04:14] Voice 13: off 10 okay let's do 10 it gives us more

[1:04:18] Voice 13: time to chat needy stuff now that we're all together okay we're gonna take a 10 minute break

[1:04:29] Voice 13: so um 11

[1:04:35] Voice 5: 21 richer okay like a direct chat message

[1:06:30] Voice 5: and then there yeah

[1:06:34] Voice 8: there it is you just hide that participants you can icon it down and then

[1:06:40] Voice 8: if you select you should be able to do a direct search

[1:06:43] Voice 13: right but as the you know what it was

[1:06:49] Voice 8: another thing

[1:06:50] Voice 8: you can do too is you as the like power person in terms of the host you can meet

[1:06:56] Voice 8: people so like

[1:06:57] Voice 13: yeah i was doing that with sue

[1:06:59] Voice 13: But then it was interesting that it was they who asked that

[1:07:05] Voice 5: she touch on it.

[1:07:33] Voice 5: Oh, sure.

[1:07:48] Voice 13: It'll come back to me when I'm like asked, so I'll see you in a minute.

[1:07:53] Voice 13: Oh, I

[1:07:56] Voice 8: don't even know if we can, if Jas can witness the oath of employment in the office because she has a commissioner's thing.

[1:08:06] Voice 8: Has that ever come up?

[1:08:13] Voice 5: I

[1:08:14] Voice 8: was reading the, it's not super clear, and like I keep getting completely different messages.

[1:08:19] Voice 8: Because Carmen used to do it.

[1:08:23] Voice 8: I know the person is David Marlowe I messaged him but like yeah he didn't answer you and I

[1:08:30] Voice 8: emailed Amanda twice because she keeps pestering me because I haven't done it and I'm like well

[1:08:35] Voice 8: was the last email I received from past was that Carmen Teal would follow up with me first thing

[1:08:43] Voice 8: when she was ready to do a batch of them and then that just never happened and then I started

[1:08:48] Voice 8: she's not sure she's got a stamp she's like well I've got a stamp so I feel like I can but

[1:08:56] Voice 8: but maybe just confirm that.

[1:08:59] Voice 8: I feel like worst case scenario,

[1:09:00] Voice 8: and I just do want to have Jasper

[1:09:02] Voice 8: scan it, send it to Amanda,

[1:09:05] Voice 8: and if for whatever reason it doesn't,

[1:09:07] Voice 8: it's not acceptable,

[1:09:08] Voice 8: then we're still right where we started.

[1:14:48] Voice 5: Boardroom, if you're speaking,

[1:14:49] Voice 5: I can't hear you.

[1:14:51] Voice 5: We were chatting, sort of chat, chat.

[1:15:00] Voice 3: Okay, just checking,

[1:15:01] Voice 3: because I could see the screen was changing.

[1:15:05] Voice 13: Okay, so we're back after our break,

[1:15:09] Voice 13: and we're into 5.2.1 communication strategy briefing so if you go to page 113 um i'm going

[1:15:21] Voice 10: to pass this over to carmen uh smith who is our communications specialist um i will just note that

[1:15:27] Voice 10: we did discuss whether to bring this to you as a request for decision or a briefing and the decision

[1:15:32] Voice 10: kind of landed to bring it as a briefing for now with a future um rfd probably at our next meeting

[1:15:38] Voice 10: So at this

[1:15:39] Voice 8: point, I'll just pass it over to Carmen.

[1:15:41] Voice 8: So hello.

[1:15:41] Voice 8: It's nice to see you all, well, those of you who are here in person, in person.

[1:15:45] Voice 8: So I'm Carmen.

[1:15:46] Voice 8: I'm the communications specialist with Islands Trust Conservancy.

[1:15:49] Voice 8: I've been the communications specialist now since October.

[1:15:53] Voice 8: And essentially what we're looking for is board endorsement and essentially your input

[1:16:01] Voice 8: in hopefully developing a communications strategy for Islands Trust Conservancy.

[1:16:06] Voice 8: Now, this strategy would essentially guide your engagement and how you speak to your

[1:16:12] Voice 8: different audiences, whether they're in person or digital.

[1:16:15] Voice 8: It's meant to support your existing conservation plan, so your long-term planning, but also

[1:16:21] Voice 8: your short-term three-year planning, which is in development, and your land securement

[1:16:27] Voice 8: strategy.

[1:16:28] Voice 8: Now, the Islands Trust has its own communication strategy, and as a unique brand and organization,

[1:16:35] Voice 8: It is our recommendation that Islands Trust Conservancy have its own communication strategy.

[1:16:40] Voice 8: Obviously, that being said, alignment with Islands Trust's communication strategy and style guide will, of course, be very important.

[1:16:50] Voice 8: And so essentially what we're seeking today is to ask whether or not this board would like to hold a special meeting to come together to have input into the development of that communication strategy.

[1:17:02] Voice 8: We do understand that with the elections coming in October, you may decide to wait and let the new board that comes in take that meeting.

[1:17:13] Voice 8: My recommendation is that we actually do both.

[1:17:16] Voice 8: It would be really great to have this board's ideas and experience feed into the development of that communication strategy.

[1:17:24] Voice 8: So essentially what we're wanting to do is brief you on the idea of developing a project charter, which will bring forward for the October 4th meeting for the board.

[1:17:35] Voice 8: But also it would be great if the board would endorse potentially coming together for a special meeting outside of your regular meeting times, specifically to look at the communication strategy and how we develop that.

[1:17:48] Voice 8: I will say that I would probably be involved in leading that alongside Kate.

[1:17:52] Voice 8: I do have experience in drafting communication strategies and doing visioning workshops with boards and other organizations.

[1:17:59] Voice 8: So that's essentially what I'm bringing forward for your consideration today.

[1:18:05] Voice 8: Is there any questions or thoughts?

[1:18:08] I'm just going to very briefly pause and just go to

[1:18:13] Voice 13: local trustee stuff quickly.

[1:18:16] Voice 13: Sue Ellen, have you checked your email?

[1:18:18] Voice 13: we have an rwm in process for gambier if it's done before one okay um about that and now i'm

[1:18:30] Voice 13: going to get back to sorry we we got the message during break and i want to make sure you had that

[1:18:35] Voice 13: thank you

[1:18:36] Voice 13: heading your way that needs to be completed um so what do you think of a communication

[1:18:48] Voice 13: but you know i know we we had a base there but i mean it's definitely come forward as

[1:18:56] Voice 13: how important our image is and it's just becoming more and more of ourselves i know i have noticed

[1:19:05] Voice 13: a difference since we split the positions that ability to focus in um has has changed

[1:19:12] Voice 13: changed our profile. So now you can see sort of where the big picture is. So I'm really excited

[1:19:18] Voice 13: to hear this. Thoughts, comments? Sue Ellen, do you want to?

[1:19:24] Voice 3: Yeah, I think I was really happy to

[1:19:27] Voice 3: see this. I think this is a really good timing, I guess, as part of it, partly with the staff that

[1:19:38] Voice 3: that are in the role now that are, uh, making changes and, and, um, uh, seem, I mean, it,

[1:19:46] Voice 3: it seems great to me what you've been doing. And, uh, I, um, I love the, uh, Carmen, I'm the,

[1:19:52] Voice 3: the way you're using social media, which isn't really mentioned in here, but it needs to be part

[1:19:57] Voice 3: of a, uh, a modern, um, um, communication strategy. And,

[1:20:05] Voice 13: uh, I think it's really good

[1:20:06] Voice 13: timing to use the board um input that you can collect from us who who are familiar with the

[1:20:12] Voice 13: islands trust conservancy whereas new board members may not be and uh although they might be

[1:20:18] Voice 13: and some of them will probably carry over but we don't know that and so um i i like your suggestion

[1:20:24] Voice 13: of a of a

[1:20:25] Voice 3: workshop kind of uh way to think about it and also that gives me time to look back at

[1:20:32] Voice 3: the islands trust communication plan the draft plan that i've been looking at uh from with my

[1:20:39] Voice 3: executive committee hat on and um see uh and bring it along and and see how they might overlap or or

[1:20:46] Voice 3: as you say distinguish from each other so um i mean i think this is a good good idea and um

[1:20:53] Voice 3: timely with the couple of plans and the uh decisions

[1:20:57] Voice 3: decisions uh related to governance that the trust council has just made uh because we're

[1:21:04] Voice 3: really in the public eye now and uh it's um uh timely that we address um um how to differentiate

[1:21:15] Voice 3: and uh and do our uh positive constructive outreach and stewardship kinds of activities

[1:21:23] Voice 3: and all those things might be a little different from the island's trust and and we need to think

[1:21:29] Voice 3: about that carefully so i i support the idea of a workshop and the timing sounds good and all that

[1:21:33] Voice 3: so thank you

[1:21:34] Voice 8: it's a really good point you make trustee fast on there not being like our our

[1:21:38] Voice 8: previous communication strategy didn't even include social media because at that time

[1:21:43] Voice 8: we didn't have social media so it is it's definitely timely so um would any of the

[1:21:49] Voice 8: other board members have any thoughts or questions why no

[1:21:56] Voice 4: yes good idea

[1:21:57] Voice 4: um and you know it's funny

[1:22:01] Voice 4: when you said that i thought oh yeah in case you don't have one no

[1:22:05] Voice 5: it's 2010

[1:22:06] Voice 4: okay uh yeah so

[1:22:08] Voice 4: definitely time um i was kind of wrestling a little bit with this timing thing um but i do

[1:22:16] Voice 4: do think it would be a good idea to do something before the election so we get the wisdom of all

[1:22:20] Voice 4: the people who may or may not be there we don't know

[1:22:24] Voice 4: right um and then you know presumably it

[1:22:28] Voice 4: can be massaged and eventually approved in the new term but if we i feel like if we wait to

[1:22:35] Voice 4: initiate it till after the election that would create a delay you know in case we do have new

[1:22:42] Voice 4: faces that need to get brought up to speed and that sort of thing so um and then the other thing

[1:22:48] Voice 4: i thought is would we do this in person because it might be that so um do we have the budget

[1:22:58] Voice 3: i'm missing some of your some of could you say those last two sentences again

[1:23:02] Voice 3: i was

[1:23:03] Voice 3: asking if

[1:23:04] Voice 4: um last two sentences i was asking if we would be able to do this in person

[1:23:10] Voice 4: because i thought that would be the best way to do it and before that i

[1:23:16] Voice 4: just said i was

[1:23:17] Voice 4: thinking that it would be best to do it before the election and then it could be adopted afterwards

[1:23:26] Voice 4: perhaps with some amendments as needed thank you linda um

[1:23:32] Voice 8: and i can do i it's up to the board if

[1:23:36] Voice 8: If you want to do it in person or digitally,

[1:23:39] Voice 8: I can accommodate either of those options

[1:23:42] Voice 8: depending on what you decide.

[1:23:47] Voice 4: Just having gone through a few other visioning

[1:23:50] Voice 4: things for other groups I met before,

[1:23:56] Voice 4: in person is hard to replace.

[1:24:00] Voice 4: I mean, you can do it by Zoom,

[1:24:02] Voice 4: but it's not as rich.

[1:24:04] Voice 4: So that's a possibility,

[1:24:07] Voice 4: but it'd be a preference to me anyway.

[1:24:11] Voice 13: Definitely. Zoom does a lot of things, and I would rather give up one of our regular business meetings, and then be able to, I know that this is the one regular business meeting, but in order to do a workshop like that, or to develop a visioning for a communication strategy, definitely.

[1:24:34] Voice 13: definitely even even what we're seeing here being able to bring trustee fast in in a more um

[1:24:41] Voice 13: collegial way would make it even more rich right so even in this environment it doesn't make any

[1:24:48] Voice 13: difference so i would much prefer if we could somehow squeeze some funds out of somewhere

[1:24:53] Voice 13: in person our next meeting is yes

[1:24:59] Voice 10: i'm hesitant to take our one of our existing meetings because

[1:25:05] Voice 10: they seem to be so packed for things

[1:25:07] Voice 10: um just from the needs of our day-to-day running well and then

[1:25:12] Voice 13: it's virtual anyway so all right

[1:25:14] Voice 13: that one is virtual so this was our only in-person meeting

[1:25:17] Voice 13: this this

[1:25:18] Voice 10: i suspect we could squeeze squeeze squeeze yeah that's

[1:25:27] Voice 13: what we do

[1:25:29] Voice 13: welcome to stone

[1:25:30] Voice 12: i use an excellent idea i support the comments to date um so it seems

[1:25:39] Voice 12: that the trust oh

[1:25:45] Voice 5: you're

[1:25:48] Voice 13: welcome we're looking for more money yes

[1:25:53] Voice 13: oh this is here we

[1:25:58] Voice 6: have the biggest money generators in the whole institution

[1:26:00] Voice 6: and you need more money to facilitate that

[1:26:10] Voice 6: soon they go to a business model

[1:26:13] Voice 13: so well we're just talking to you russ sorry

[1:26:16] Voice 6: about that that's okay

[1:26:17] Voice 6: um

[1:26:17] Voice 3: no i can hear that's good what i didn't hear was what doug was saying

[1:26:30] Voice 12: at finding social media and strengthening our presence um

[1:26:34] Voice 12: we're seeing that and negatively as well as anything from the honest perspective it's

[1:26:41] Voice 12: to all that needs to be used um i also think that um there is an important time to actually

[1:26:51] Voice 12: the Conservancy actually

[1:26:53] Voice 12: it's not about being its elbows

[1:26:55] Voice 12: necessarily, but to work collaboratively

[1:26:57] Voice 12: with the Council

[1:26:58] Voice 12: in the decision making, people need to understand

[1:27:01] Voice 12: what the Conservancy is

[1:27:03] Voice 12: and it's placing it all

[1:27:05] Voice 12: just, I thought we'd get a

[1:27:07] Voice 12: synergy, but if we're

[1:27:08] Voice 12: especially in the public eye

[1:27:11] Voice 12: from either side of that

[1:27:13] and that conversation is difficult

[1:27:14] Voice 12: as we've discovered

[1:27:17] Voice 12: over the last year or so

[1:27:18] Voice 12: So, well, I think there's pretty synergistic opportunities there, if we actually find that.

[1:27:26] Voice 12: You see, what we've learned in the last couple of years, we have this group part of elections

[1:27:35] Voice 12: only because I think it's taken me three years to get up to speed.

[1:27:41] Voice 12: So coming into it, it takes a long time.

[1:27:43] Voice 12: So the next round might be similar, but it's all different.

[1:27:49] Voice 12: um and this is um sooner than later so suggest

[1:27:54] Voice 8: it i mean absolutely i i will say and it is in

[1:27:59] Voice 8: the briefing that from a staff perspective and and speaking personally because it definitely

[1:28:04] Voice 8: impacts my words the most um having a strategy in place even a draft strategy in place will

[1:28:11] Voice 8: really make it easier for me to then work with all the various program arms within the conservancy

[1:28:17] Voice 8: to develop engagement plans that actually support the overarching strategy, which in turn supports

[1:28:24] Voice 8: all of the conservation planning and the securement strategies. It really does kind of,

[1:28:30] Voice 8: it's the building blocks that allow us to really get clear on being strategic and who we communicate,

[1:28:36] Voice 8: how we communicate, how we work alongside and support Islands Trust, and even like providing

[1:28:43] Voice 8: some messaging and framing for an incoming board on how we talk about, well, Islands Trust

[1:28:50] Voice 8: Conservancy, isn't that just Islands Trust? And then how do we actually answer that question in

[1:28:54] Voice 8: a way that shows the alignment, but also shows the differentiation?

[1:29:00] Voice 5: Does that make sense?

[1:29:01] Voice 13: So in terms of timing, is this realistic for you to be able to create an in-person

[1:29:10] Voice 13: opportunity for us to spend a few hours with you developing this?

[1:29:14] Voice 13: before the end of the term?

[1:29:16] Voice 8: Absolutely.

[1:29:17] Voice 8: My recommendation is that we find a date that we'll work with,

[1:29:21] Voice 8: particularly if you want to do an in-person meeting in September,

[1:29:24] Voice 8: because hopefully that'll still be early enough

[1:29:27] Voice 8: that you're not in super crunchy election mode,

[1:29:31] Voice 8: but early enough for me that I can still get something together

[1:29:35] Voice 8: for that October 4th meeting.

[1:29:38] Voice 13: When's UBCM, Swillam?

[1:29:41] Voice 3: it's uh the 12th through the 16th

[1:29:45] Voice 13: september is always a busy month for executive because

[1:29:50] Voice 13: not only do they have trust council but they also have pbcm so um let's keep that in mind

[1:29:57] Voice 13: give them some space between

[1:30:01] Voice 8: true i could potentially try for the last week of august um if we need to but i wouldn't i wouldn't

[1:30:10] Voice 8: try to go earlier than that because i have a feeling uh personally i know that i'm away for

[1:30:16] Voice 8: the beginning of august

[1:30:17] Voice 8: and i also know that lots of people are going to be cramming the last summer

[1:30:21] Voice 8: vacations and being away so if we can find a date where we can maximize having as many

[1:30:26] Voice 8: any trustees in the room in person as we can without getting in the way of

[1:30:31] Voice 8: other business, that would be preferred.

[1:30:33] Voice 8: Go ahead.

[1:30:35] Voice 3: I'm just looking at my calendar and I see that executive committee has an

[1:30:41] Voice 3: in-person meeting on the 7th of September.

[1:30:48] Voice 3: So, or at least that's what I've got down.

[1:30:51] Voice 3: I think that's when we prepare for trust council in case,

[1:30:57] Voice 3: anyway so i will be in victoria

[1:30:59] Voice 13: that day so

[1:31:03] Voice 3: um but you know there's lots of things on my agenda

[1:31:05] Voice 3: but i don't um uh i just look forward to it that i'll just say that yeah

[1:31:11] Voice 9: i would suggest that we

[1:31:13] Voice 9: let women try to hold together that's what i was thinking okay

[1:31:17] Voice 13: so um

[1:31:29] Voice 5: maybe

[1:31:29] Voice 3: we want to um move something like uh that the islands trust conservancy board

[1:31:35] Voice 3: oh there we go request staff to

[1:31:37] Voice 3: coordinate yo

[1:31:38] Voice 13: you've got it okay bigger

[1:31:39] Voice 10: this is just directly

[1:31:42] Voice 10: out of the um rfd or not the rfd the briefing and the board is welcome to

[1:31:53] Voice 10: do

[1:32:06] Voice 13: you want to put it

[1:32:07] Voice 10: i thought about that but i'd almost suggest leaving it open just

[1:32:12] Voice 10: yeah recrafting it do

[1:32:16] Voice 3: we want to say preferably in person we

[1:32:20] Voice 5: could do that

[1:32:21] Voice 5: and in

[1:32:28] Voice 13: person especially or preferably in person just in case i don't know either way but here

[1:32:44] Voice 13: And I think it's a really nice way for us to cap off this term,

[1:32:48] Voice 13: which in many respects has been an incredibly successful term,

[1:32:54] Voice 13: but also tumultuous and like bring us back to just a personal preference.

[1:33:02] Voice 13: I like fairly targeted visioning, not a lot of campfire stuff.

[1:33:11] Voice 8: i might uh i might in our next break uh hone in on what you what campfire stuff uh you relate to

[1:33:19] Voice 8: just so that i'm very clear on that but i hear you and um yeah i'll do my absolute best to make

[1:33:25] Voice 8: sure we're i'm more into

[1:33:27] Voice 13: the matrix side of things not

[1:33:29] Voice 5: looking at anyone

[1:33:30] Voice 13: in particular around

[1:33:35] Voice 13: okay so

[1:33:36] Voice 13: we have a motion on the table um i'll make the motion go ahead um it's it's made

[1:33:44] Voice 13: we have a seconder trustee fenton uh any further discussion seeing none i'll call them both all

[1:33:55] Voice 13: those in favor and that passes unanimously thank you very much this is exciting i

[1:34:02] Voice 8: am too thanks

[1:34:06] Voice 10: Thanks so much. But with

[1:34:07] Voice 8: that, I'm going to pop up. See you guys.

[1:34:09] Voice 10: Super. Thank you, Carmen.

[1:34:14] Voice 13: So next we're coming up to page one one five.

[1:34:17] Voice 13: It's the IPC EC liaison meeting and coming up at one today.

[1:34:25] Voice 10: If I may,

[1:34:27] Voice 10: there were just a couple of things that I wanted to highlight because we sent

[1:34:30] Voice 10: the agenda to executive committee for review and there were a couple of

[1:34:34] Voice 10: additions that came back.

[1:34:36] Voice 10: um so just to flag for you um the executive committee wanted to talk a little bit about

[1:34:42] Voice 10: the policy statement update um under 4.1.2 uh they also added two items one at 4.3.7

[1:34:50] Voice 10: biologist support for regional planning committee as and so we provided a briefing for that

[1:34:55] Voice 10: and then also um island trust conservancy itc information for ministry staff um

[1:35:02] Voice 5: and those i

[1:35:04] Voice 10: think we're brought up and perhaps trustee fast can confirm this just by um trustee uh rogers

[1:35:10] Voice 10: as items for discussion uh so i'm bringing it back to the board because ultimately it is your agenda

[1:35:16] Voice 10: and you can decide whether you're in favor of this concerns i don't

[1:35:22] Voice 13: really know what that itc

[1:35:23] Voice 13: information for ministry staff is but i'm sure

[1:35:27] Voice 13: we'll find out and we certainly have the resources

[1:35:29] Voice 13: resources um to be able to something that I hope staff don't have to spend a lot of time on

[1:35:40] Voice 13: um one of the things I mean we're looking at this agenda which is fairly straightforward but

[1:35:45] Voice 13: I've been thinking a lot about um making sure the ITC board is comfortable with

[1:35:54] Voice 13: conversations around the governance review around um policy statement that we we haven't really had

[1:36:02] Voice 13: a chance to talk about that and we will be talking about our role and i wondered um for instance in

[1:36:10] Voice 13: the governance review i'm a member of the new governance committee and part of that reasoning

[1:36:18] Voice 13: need to be on that committee was to provide that ITC connection. But that hasn't really

[1:36:25] Voice 13: been discussed as a board. I mean, if we made the suggestion that the Honest Trust Conservancy

[1:36:31] Voice 13: be part of further governance review work, is that something the board is interested

[1:36:37] Voice 13: in pursuing? Are they comfortable with the current status, which is ITC sits off to the

[1:36:42] Voice 13: side i mean we haven't had that opportunity i'm not sure this is the i'm sure we have a whole

[1:36:49] Voice 13: lot of time to discuss it now but we haven't had that talk yet so i'm not sure as we'll be talking

[1:36:56] Voice 13: about that in this afternoon whether it's a board or is it so can

[1:37:06] Voice 5: i just ask

[1:37:09] Voice 13: yeah mostly yeah good um so

[1:37:14] Voice 4: i know there was a request from council to the province

[1:37:17] Voice 4: to do can you speak up so i'm sorry there was

[1:37:21] Voice 4: a request a request from council to the province

[1:37:24] Voice 4: to do a review yeah and were there specifics about what that review might entail and does

[1:37:36] Voice 4: Does it affect the island's trust conservancy or is it in wide open

[1:37:40] Voice 13: review?

[1:37:42] Voice 13: I can't remember the wording of it, Simone, or Doug, do you remember it?

[1:37:46] Voice 3: I'm just going to hunt it up and put it in the chat.

[1:37:52] Voice 13: Because we have been separated out and yet we are mentioned in the government's report

[1:37:59] Voice 13: as needing to be more included in the overall structure and strategy of the island's trust.

[1:38:09] Voice 13: So how that looks or the advantages and disadvantages of that.

[1:38:16] Voice 4: I guess just the other question is asking the province for review and

[1:38:23] Voice 4: getting

[1:38:23] Voice 13: to different things, but that that's one part of the government's review.

[1:38:29] Voice 4: The other

[1:38:29] Voice 13: part is this committee.

[1:38:31] Voice 13: Like an

[1:38:32] Voice 13: internal thing.

[1:38:33] Voice 13: Yeah.

[1:38:33] Voice 4: As an internal committee,

[1:38:34] Voice 13: which will be looking at the governance report and making recommendations to

[1:38:40] Voice 13: council for potential changes uh trustee fast thanks

[1:38:46] Voice 3: i just uh popped the link to the letter

[1:38:49] Voice 3: that chair luckham wrote to the province uh so it does have a few specifics and it's in the chat

[1:38:55] Voice 3: there there it is and um uh and i think it would be important for the islands trust conservancy

[1:39:02] Voice 3: uh to be involved both in the in the long-term governance committee whatever that turns into and

[1:39:09] Voice 3: And it's just terrific. Thank you, Chair Stamford, for putting your hand up and

[1:39:16] Voice 13: being elected as a member of this interim committee until the election.

[1:39:22] Voice 13: And then presumably the committee will carry on as a sort of permanent governance committee.

[1:39:28] Voice 3: That seems to be what I'm gathering.

[1:39:31] Voice 3: But I think the Islands Trust Conservancy has a huge interest in what the Governance Committee

[1:39:41] Voice 13: and the province and whatever decisions are made.

[1:39:48] Voice 13: It seems to me that the principles of how we can do our work as the Islands Trust Conservancy could be affected.

[1:40:00] Voice 13: And so, and the type of work could even be affected. So I think it's important that we take a look at that. It's similar to the trust policy statement. It's kind of happening, all kinds of stuff happening off to the side, but a lot of it could involve the

[1:40:20] Voice 3: Islands Trust Conservancy, particularly in the future.

[1:40:22] Voice 3: or so um i wonder if we might want to uh talk

[1:40:29] Voice 13: about it both those things um

[1:40:31] Voice 3: together before

[1:40:33] Voice 13: the end of the term go ahead

[1:40:37] Voice 13: um just

[1:40:38] Voice 10: to comment about the process um yeah that would help us as

[1:40:43] Voice 10: staff to help guide whatever the board decides to get involved with um it would be very helpful

[1:40:49] Voice 10: if the governance review committee wanted to include and incorporate Island Trust Conservancy

[1:40:56] Voice 10: to have that indicated by them and then to have them request either board representation or board

[1:41:03] Voice 10: consideration of particular items so that that could then come to the board through staff with

[1:41:10] Voice 10: some recommendations so I'll

[1:41:12] Voice 11: just play that

[1:41:12] Voice 10: I can I can bring that

[1:41:17] Voice 13: up in our

[1:41:18] Voice 10: first meeting which is

[1:41:20] Voice 10: the 29th of july um and then the board can decide whether or not it wants to direct staff to do the

[1:41:26] Voice 10: work related to responding because it will likely take away from other priorities okay yeah well

[1:41:33] Voice 13: this is the kind of thing i wanted us to have a very brief sort of thought on before we go into

[1:41:40] Voice 13: where he is on um and the similar thing would be with the policy statement we've agreed that we're

[1:41:48] Voice 13: are going to pull back until we have part of the first after first reading we get an official

[1:41:56] Voice 13: referral but meanwhile i started reading the joint um conservancy's um statement to the policy

[1:42:04] Voice 13: statement process and there's there's a lot of really good stuff in there but there's also

[1:42:09] Voice 13: So it goes way beyond what would be considered our normal response from

[1:42:16] Voice 4: us.

[1:42:17] Voice 13: So I would like us to just to think about it at this point as to where we differ, how

[1:42:25] Voice 13: to respond to the idea that we will respond as a board, the time is right, but that also

[1:42:32] Voice 13: there is a fairly influential group that we are connected with, which is the Individual

[1:42:37] Voice 13: individual Island Conservancies who have come forward with a statement with very strong ideas

[1:42:42] Voice 13: about where they would like to see the next statement go so I can see us unintentionally

[1:42:48] Voice 13: getting caught up in an abortion poll there not sure how to get out of that but to just be aware

[1:42:57] Voice 13: that we may be making recommendations be of a completely different nature to what we're seeing

[1:43:05] Voice 13: about the conservancy's official statement so that's something good again it's thought again

[1:43:13] Voice 13: i don't know how to process that through um but to me we're comfortable bringing that up

[1:43:22] Voice 13: that's something we have to consider i'm assuming you've all read that or i i highly recommend you

[1:43:30] Voice 13: do it's um the conservance

[1:43:34] Voice 10: uh the joint statement from the island conservancies um that was sent

[1:43:40] Voice 10: it was in the trust council package in march i

[1:43:43] Voice 13: believe yeah we got it ahead of time from

[1:43:45] Voice 10: trustee smith

[1:43:46] Voice 5: okay

[1:43:48] Voice 10: i can provide you with a link yeah that

[1:43:51] Voice 3: would probably be a good idea i think

[1:43:53] Voice 3: we received it i received it in march 2022 but whether anyway it looks like this

[1:44:03] Voice 13: how do you find all this stuff i don't know is she's pulling it all up

[1:44:08] Voice 13: um okay so that's really

[1:44:10] Voice 13: all i wanted us to sort of more of a thought process when we come into that meeting and

[1:44:16] Voice 13: um so if there's nothing else we need to add to that

[1:44:20] Voice 10: yeah was there anything to add i mean i think

[1:44:24] Voice 10: the the governance report follow-up and the policy statement update are both underneath

[1:44:28] Voice 10: the executive committee updates so

[1:44:30] Voice 13: and

[1:44:31] Voice 10: we

[1:44:32] Voice 13: can have that conversation and that meeting has to

[1:44:34] Voice 13: end at three has to no no going over warning you all now um maybe keats won't happen tomorrow

[1:44:43] Voice 13: i need to get on that plane somehow or other i need to get on that plane um okay so now we're

[1:44:52] Voice 13: moving on to correspondence and we've got the main follow

[1:44:59] Voice 10: to your letter yeah we have two letters

[1:45:01] Voice 10: regarding uh the first um is from the main island local trust committee um chair which is a request

[1:45:11] Voice 10: to the Conservancy to participate essentially

[1:45:16] Voice 10: in some fellow deer work over on

[1:45:20] Voice 10: Main Island. Just for the board's

[1:45:24] Voice 10: knowledge, I did, when we received this letter

[1:45:28] Voice 10: I hadn't yet sent our response to the prior

[1:45:31] Voice 10: letter that we received, or email that

[1:45:36] Voice 10: we received from Trustee Dodds. And I still haven't

[1:45:41] Voice 10: sent a response letter because i had further information with this letter um but i will say

[1:45:49] Voice 10: that i did participate in a meeting uh with the main island local trust local trustees and the

[1:45:56] Voice 10: fallow deer committee over there and also adam olson's office and the regional capital regional

[1:46:03] Voice 10: district representatives um to talk about fallow deer on maine the meeting was also attended by

[1:46:08] Voice 10: Parks Canada and by a representative from the Ministry of Agriculture. And essentially it was

[1:46:15] Voice 10: just a conversation about what the most productive next steps might be for the folks on Main Island

[1:46:22] Voice 10: who want to control the fallow deer. The outcome is still a little unclear to me. I think they were

[1:46:30] Voice 10: going to go away and try and think about what their formal request was going to be, but I suspect

[1:46:35] Voice 10: it will come along the lines of what the what trust council has penned in its letter to the

[1:46:42] Voice 10: province which is a request that the province fund some social analysis of the fallow deer issue on

[1:46:50] Voice 10: maine before perhaps proceeding with further control

[1:46:54] Voice 12: so

[1:46:55] Voice 10: at this stage i don't think there's

[1:46:57] Voice 10: a huge staff time commitment so i'm i will continue with my response to the prior letter

[1:47:04] Voice 10: and this letter from the main island local trust committee just indicating that at this point

[1:47:09] Voice 10: itc doesn't have it as a work program item but that we will we're willing to participate

[1:47:15] Voice 10: peripherally until there's a better knowledge of what the scope of work might be and i'm happy to

[1:47:21] Voice 10: participate in that way i think at this point it's really just there's no concrete action so

[1:47:28] Voice 10: it's not a large time commitment

[1:47:29] Voice 13: and is there any consideration this is the odd name it's having

[1:47:35] Voice 13: given this across the sun yeah so

[1:47:38] Voice 10: part of the problem is that we have started to see the fallow

[1:47:41] Voice 10: deer swim to other

[1:47:43] Voice 10: islands it's unclear whether or not there are breeding populations on other

[1:47:47] Voice 10: islands at this stage um but that could occur at some point so there that's why the capital

[1:47:54] Voice 10: regional district was involved discussing effects other islands and also parks canada was involved

[1:47:58] Voice 10: involved because they've seen them over on saturn which has their parkland um and they

[1:48:04] Voice 10: were really good to have at the table also because of the experience that they've had

[1:48:08] Voice 10: with the sydney island uh deer project as well so um yeah

[1:48:14] Voice 13: any other comments

[1:48:18] Voice 12: deer control

[1:48:22] Voice 12: control period is is a is a problem throughout the car files I know it's a value here that that

[1:48:28] whole deer conversation needs to be had and I think we've you see we've had some now it's

[1:48:35] an experience because of the city art project so there's opportunity maybe in this to we've

[1:48:42] Voice 12: got to reach out by the problems reaches out yes some form of social examination if there's

[1:48:48] Voice 12: opportunity to look at it trustee

[1:48:51] Voice 3: fast that's a great point doug um i think the if fallow deer

[1:49:00] Voice 3: uh some kind of consensus or or

[1:49:03] Voice 13: a project or a um a pilot interim management strategy something

[1:49:10] Voice 3: could be set up to deal with the fallow deer on maine is a nice focused kind of little area

[1:49:17] Voice 3: And there might be lessons in that or relationships or understandings or other learning

[1:49:27] Voice 13: that might help learning and growing, I guess, developing that might help all islands because, you know,

[1:49:34] Voice 3: even here on Bowen, deer eat a lot of saplings.

[1:49:39] Voice 3: They're really having an effect on the on the forest. And there's more dogs on leashes.

[1:49:45] Voice 3: I think their biggest predator here is cars. And like we

[1:49:50] Voice 13: saw in one of the main mainland letters.

[1:49:53] Voice 13: And, you know, I wonder about the role of predators and how the Islands Trust Conservancy may want to position itself there regarding concern that the public members of the public might feel about wildlife

[1:50:11] Voice 3: in nature reserves.

[1:50:12] Voice 3: reserves and and how it might be beneficial and anyway so I just see the the I'm glad we're

[1:50:20] Voice 13: responding about the fallow deer because it seems to me that that's an opening to the to the bigger

[1:50:25] Voice 13: issue of ecological

[1:50:28] Voice 3: balance among deer populations on islands yeah

[1:50:37] Voice 13: so this is sorry but I'm just

[1:50:40] Voice 13: wondering how does how is the um sydney island theater project

[1:50:47] Voice 10: going ecosystem restoration

[1:50:50] Voice 10: program so it's still going there is a bit of a conversation happening among the sales strata

[1:50:59] Voice 10: about um what the requirements are from a voting perspective for them to move forward okay

[1:51:05] Voice 10: and we're waiting for resolution of that okay

[1:51:11] Voice 13: i think we're at a i mean this is good for

[1:51:13] Voice 13: information i don't think there's much more we can do

[1:51:18] Voice 5: okay

[1:51:20] Voice 13: um so now we're at updates for

[1:51:23] Voice 13: information public acquisitions report on page 119.

[1:51:28] Voice 10: so i'll turn this over to catherine martell

[1:51:31] Voice 10: if she's still on the line i'll double

[1:51:33] Voice 10: check but i'm not sure there's anything major to update

[1:51:40] Voice 10: oh yeah she's still available catherine are you there with us do you have any updates for the

[1:51:45] Voice 10: the Crystal Mountain application for a moment.

[1:51:52] Voice 7: Sorry, Catherine's just coming back.

[1:51:55] Voice 7: Just one moment.

[1:52:00] Voice 5: Hello, sorry.

[1:52:02] Voice 2: Oh, my video is not working.

[1:52:08] Voice 2: What did I miss?

[1:52:10] Voice 2: What's going on?

[1:52:11] Voice 10: We're just looking for an update

[1:52:13] Voice 10: on the Crystal Mountain application.

[1:52:14] Voice 10: If you have anything to add to the...

[1:52:19] Voice 2: All I can add is that,

[1:52:23] Voice 2: the very last item noted there was around an interest in connection with local First Nations

[1:52:28] Voice 2: and I was just told a couple of days ago that the Crystal Mountain Society has been invited to go

[1:52:35] Voice 2: and speak at the monthly Penelakut elders gathering and it had to be postponed for a while

[1:52:41] Voice 2: but it looks like that's coming up pretty soon and so we're continuing those conversations with them

[1:52:45] Voice 2: In terms of the application itself, it's all still stuck, I think would be an appropriate word, in LTC and zoning land.

[1:53:02] Voice 10: All right, thank you, Catherine.

[1:53:07] Voice 13: Is there anything else? I don't have any questions about this.

[1:53:10] Voice 13: I

[1:53:12] Voice 10: think the Covenants report is fairly self-explanatory, moving on to that item.

[1:53:17] Voice 10: We dealt with the Livingstone Forest NAPTEP application.

[1:53:22] Voice 5: I

[1:53:24] Voice 2: just add a little point of I don't know if I'd call it a point of interest but just something

[1:53:30] Voice 2: maybe the board should be aware is that because it relates to the Nighthawk Hill covenant that

[1:53:37] Voice 2: we're working on right now the landowners that I've been working with lately have had

[1:53:42] Voice 2: an extraordinary problem getting surveyors and it seems like surveyors are very very busy and

[1:53:49] Voice 2: also increasingly expensive and I just think I just wanted to point that out that we might start

[1:53:55] Voice 2: to see that as an increasing delay with some of our ongoing applications yeah

[1:54:00] Voice 10: and a possible

[1:54:01] Voice 10: barrier depending on the costs that come back

[1:54:04] Voice 5: yes

[1:54:06] Voice 10: and yeah I don't have any other updates in

[1:54:14] Voice 10: terms of the covenants unless the board has any questions no I

[1:54:21] Voice 13: had a thank you I had a question

[1:54:25] Voice 13: from earlier when I wasn't able to hear very well can you remind me if

[1:54:34] Voice 3: it's

[1:54:35] Voice 3: appropriate for a public meeting on page 20 of our agenda way back there in the

[1:54:41] Voice 3: budget submission I think it said Islands Trust Conservancy will be

[1:54:46] Voice 3: acquiring two nature reserves is that because we're sort of scheduling them a

[1:54:53] Voice 3: few years out or we we uh budget the time for two or

[1:55:00] Voice 13: um uh i'm just wondering how

[1:55:04] Voice 13: that budgeting is reflected in here or is there um is it always two or is it sometimes

[1:55:13] Voice 13: one or three yeah

[1:55:15] Voice 10: typically our property management formula anticipates one acquisition

[1:55:20] Voice 10: per year. And I think two covenants, I'd have to remind myself of that. So if there are additional

[1:55:27] Voice 10: ones that we're anticipating, we usually will bump the request for property management funds

[1:55:33] Voice 10: in our budget request. The two that are referred to in the RFD, one might be noted, and we are

[1:55:41] Voice 10: anticipating Crystal Mountain coming in for next fiscal year. The rezoning application,

[1:55:47] Voice 10: application, I think they've had first reading. They did a community information meeting. I think

[1:55:53] Voice 10: they're trying to figure out whether they're going to continue on with the second and third reading.

[1:55:58] Voice 10: So it's quite possible that it will come in next fiscal. And then the other acquisition

[1:56:02] Voice 10: is currently an in-camera item. So these are what we're anticipating will close.

[1:56:08] Voice 3: Okay, thanks. That helps. It just looks like so much in these big reports.

[1:56:13] Voice 3: uh they're all um being worked on and uh when it says that just on that page there when it says

[1:56:23] Voice 3: we're going to acquire two i thought wow okay it looks

[1:56:28] Voice 13: quite different from these long drawn

[1:56:30] Voice 13: out processes so thank you for clarifying thank

[1:56:38] Voice 5: you

[1:56:43] Voice 13: okay so if there's no other comments we're

[1:56:48] Voice 13: up to the expenditures we're on oops

[1:56:51] Voice 10: that got very small very fast oh

[1:57:07] Voice 9: it doesn't like me today

[1:57:08] Voice 9: um

[1:57:15] Voice 10: so for the budget updates um the only things really to note are that we have received our

[1:57:23] Voice 10: numbers for our approved budget for this year so unlike our last meeting in may these ones are

[1:57:28] Voice 10: accurate and we're starting to see expenses go through um and committed funds in terms of

[1:57:34] Voice 10: contracts that have been issued. You'll notice there's about $55,000 that we've got in contracts

[1:57:39] Voice 10: for our property management that have gone out already this year. And we're anticipating like

[1:57:45] Voice 10: last year that will be pretty much fully spent, maybe a little over this year. The other thing

[1:57:53] Voice 10: to note is that we have added into the restricted funds, where is it? The Link Island Fund. Right.

[1:58:02] Voice 10: Right. Because that funding came into us, oh gosh, I want to say in April. And so that is now

[1:58:09] Voice 10: reflected in our banking and will be an ongoing part of the financial report to the board.

[1:58:16] Voice 10: And then I guess the only other thing to note, opportunity funds, we do have those earmarked

[1:58:21] Voice 10: funds for the grants that we issued. And we are continuing to see some larger than usual costs

[1:58:29] Voice 10: for the Alton house maintenance and assessments that we're doing at the moment.

[1:58:35] Voice 10: Those will continue to come through to you via your financial reports.

[1:58:38] Voice 10: Great.

[1:58:39] Voice 13: Any questions about our spend sheet?

[1:58:47] Voice 13: We trust you.

[1:58:49] Voice 13: That's a big mistake.

[1:58:51] Voice 13: I was looking at training and conferences because we're looking at...

[1:58:59] Voice 13: Yeah,

[1:58:59] Voice 10: so we actually have two training and conferences.

[1:59:02] Voice 10: is one is for staff and currently we have we did some first aid training for staff this year before

[1:59:07] Voice 10: they went out into the field so that's what's reflected in the process so far and then some

[1:59:11] Voice 10: conference coming up and then board training is up here okay okay so that that could be the

[1:59:20] Voice 10: communications strategy that we do yeah yeah

[1:59:24] Voice 5: i i

[1:59:25] Voice 13: really think that that my gut says that that is

[1:59:29] Voice 13: and we can really finish our our turn

[1:59:31] Voice 13: good point okay thank you so there's no further questions um

[1:59:41] Voice 13: we can follow up

[1:59:43] Voice 13: because committee let's do that our verbal update from the executive committee

[1:59:49] Voice 13: can happen this afternoon um financial planning committee update verbal

[1:59:55] Voice 13: um

[2:00:00] Voice 13: we had a meeting um but that was it must have been fairly quiet because i don't remember anything

[2:00:09] Voice 13: significant related to the audit we had the audit had both audited statements didn't we they're both

[2:00:18] Voice 13: itc and tc so yeah there wasn't anything that's significant that i remember coming out of it now

[2:00:27] Voice 13: that we got over that one budget we're

[2:00:29] Voice 5: starting to get ready for this

[2:00:34] Voice 13: um trust council update who takes this usually any of the trustees who were there

[2:00:46] Voice 13: um doug what what um we had the governance room i think that was the

[2:00:54] Voice 12: big takeaway it was the

[2:00:54] Voice 12: government's um action items okay yeah i'll get through on that and uh just

[2:01:08] Voice 13: let um doug finish

[2:01:10] Voice 13: okay i'm

[2:01:11] Voice 12: sorry i

[2:01:11] Voice 13: can't hear him i guess that's why thank

[2:01:14] Voice 3: you um

[2:01:15] Voice 12: yeah it was a collegial much more

[2:01:18] Voice 12: less yeah it means more constructive because it's worked a while and trustee

[2:01:30] Voice 13: fast you want

[2:01:31] Voice 13: to add anything to the council trust council update sure

[2:01:34] Voice 3: i'm i'm sorry i wasn't able to hear

[2:01:36] Voice 3: uh doug very well so i i wasn't sure if he was speaking um uh yeah i'll

[2:01:41] Voice 13: just add a couple of

[2:01:42] Voice 13: things because i've got the board highlights here so the community stewardship award

[2:01:47] Voice 3: recipients were

[2:01:48] Voice 3: announced and um uh so um the new standing committee that governance we were talking about

[2:01:56] Voice 3: uh was uh elected well done um chair stanford um there's seven of them uh provincial review of the

[2:02:07] Voice 3: islands trust i sent the link in there uh next steps for the trust policy statement um i think

[2:02:13] Voice 3: if i recall correctly um oh no that was an executive we had an executive call before this

[2:02:20] Voice 3: meeting and um there was a meeting this week it might have been yesterday or something like that

[2:02:25] Voice 3: Anyway, a recent meeting of the Trust Programs Committee,

[2:02:29] Voice 3: and maybe there's somebody in this meeting that knows more about it,

[2:02:33] Voice 3: but it sounds like there was good discussion,

[2:02:37] Voice 13: and there may or may not be a draft trust policy statement

[2:02:46] Voice 13: that comes for

[2:02:47] Voice 3: first reading to this trust council before the election.

[2:02:50] Voice 3: I'm not sure.

[2:02:51] Voice 3: Sure. And then the eelgrass and kelp mapping projects, final reports.

[2:02:57] Voice 3: Thank you to those

[2:02:58] Voice 13: involved and advocacy for legislation.

[2:03:03] Voice 13: We had a motion from the floor for language, a resolution to go to UBCM, the Union of BC Municipalities,

[2:03:14] Voice 13: requesting the province for new legislation to protect and restore biological diversity and ecosystem health.

[2:03:20] Voice 13: that came from uh trustee

[2:03:23] Voice 3: rockefeller and uh on uh galliano i think and then um a

[2:03:31] Voice 13: few other ones

[2:03:32] Voice 13: about uh delegation of development permits and best management practices for delivery of local

[2:03:37] Voice 13: planning and um that kind of thing draft annual report um was passed but it was it was a

[2:03:44] Voice 13: constructive meeting i felt good about that one i agree with

[2:03:48] Voice 13: that thank you thank you trustee fast

[2:03:51] Voice 13: um so now we're at trustee round table we are moving into our lunch period so we did get an

[2:03:59] Voice 13: update from uh trustee smith yesterday about her activity around um biodiversity climate change

[2:04:08] Voice 13: protected areas nexus so if you want to look up that i sent email yesterday is there any other

[2:04:15] Voice 13: significant highlights in your area um that is conservancy related rolling out our future

[2:04:26] Voice 13: students well they're working on rolling and i'm trying to figure out how that

[2:04:30] Voice 13: do you want to speak up trustee fast can you hear them sorry um yeah that's

[2:04:36] Voice 5: on the sky

[2:04:39] Voice 12: we're trying to figure out how to roll like the nature students program

[2:04:42] Voice 12: similar to the Galeano, not Galeano, Gabriel and Nature Stewards Program funding to feed on it.

[2:04:56] Voice 12: And we had only the other 10th anniversary celebration on Saturday night.

[2:05:03] Voice 12: Bumped into a female in your face there.

[2:05:06] Voice 12: And Catherine showed up. And your son's name, Catherine?

[2:05:14] Voice 2: sorry levi yes and i meant to apologize that we didn't um come visit on sunday

[2:05:27] Voice 11: well

[2:05:28] Voice 4: one thing that i'm not sure if everyone might have heard of but there's a new initiative

[2:05:36] Voice 4: to create a park near Maxwell, which I think is near one of our app

[2:05:44] Voice 10: companies, right?

[2:05:46] Voice 10: You have

[2:05:46] Voice 10: one on Maxwell.

[2:05:47] Voice 10: Yeah, yeah.

[2:05:49] Voice 4: So it's near there, 75, 8, Vermont.

[2:05:51] Voice 4: And so there's a big fundraising campaign that's just kind of been launched and a whole

[2:05:57] Voice 4: bunch of press about it.

[2:05:59] Voice 4: Media?

[2:05:59] Voice 5: Is this regional?

[2:06:06] Voice 4: um crd would uh i think hold on a minute and there's the salt spring solutions which is kind

[2:06:14] Voice 4: of a local group on salt spring that's involved in climate change by one of the main kind of

[2:06:20] Voice 4: instigators and fundraisers part so i'm just trying to think if the conservancy is involved

[2:06:26] Voice 4: i'm not sure i think it's more like a recreational park or not a recreational park it's more like

[2:06:32] Voice 4: there'll be trails so anyway that's just kind of a new thing so that's one thing and it's

[2:06:45] Voice 5: concerned that's really different lots of other stuff going on oh yeah yeah

[2:06:49] Voice 13: so

[2:06:50] Voice 5: that's good yeah

[2:06:51] Voice 13: that's one of the highlights um gabby is just yeah we're we're um the only project i think

[2:07:00] Voice 13: i've mentioned before is a little research project we're working with actually with wendy

[2:07:05] Voice 13: to get some support for tail study for Whispering Creek,

[2:07:10] Voice 13: which is not part of any of our reserves there,

[2:07:14] Voice 13: but what we can do to move forward is a little conservation project.

[2:07:22] Voice 13: Good.

[2:07:24] Voice 13: So we don't have one.

[2:07:26] Voice 13: I have one.

[2:07:28] Voice 13: Sorry.

[2:07:29] Voice 13: We forgot.

[2:07:30] Voice 13: Trust you fast.

[2:07:31] Voice 13: uh

[2:07:32] Voice 3: just um uh like salt spring there may be another uh park in the works on um bowen uh we

[2:07:41] Voice 3: have um made it uh finally uh regional parks metro vancouver regional parks has added um the

[2:07:51] Voice 3: cape roger curtis lands that have not been developed yet uh onto their acquisitions list

[2:07:58] Voice 3: which is a big

[2:07:59] Voice 3: step and um so we'll see

[2:08:01] Voice 13: what happens but they have been uh uh asking for

[2:08:06] Voice 13: information about our official community plan and that kind of thing so uh stay tuned that's

[2:08:13] Voice 13: it is exciting yes

[2:08:15] Voice 3: and i'll just add also um um controversy and and concern about um mount

[2:08:24] Voice 3: Mount

[2:08:24] Voice 13: Gardiner, one of the big, one of our three big water towers, if you think about it that way, of Crown Land on Bowen, the central

[2:08:33] Voice 3: one that people come from the city to hike up, is currently in the hands of the province, looking at providing motorized vehicle permission.

[2:08:47] Voice 3: mission and uh so that's ongoing and uh at last at on at monday's council meeting uh council

[2:08:54] Voice 3: reaffirmed its its um non-support for

[2:08:57] Voice 13: motorized vehicles and um so that's just a couple of things

[2:09:02] Voice 13: super thanks thank you very much okay um so uh no public comments and delegations

[2:09:11] Voice 13: no new business our next meeting is october 4th 2022 and i would like to move the chairman of

[2:09:19] Voice 13: this meeting oh go ahead trustee just just one question um when we next year when we're talking

[2:09:29] Voice 13: about in-person meetings maybe not in the summer would be a good idea um i don't know when a good

[2:09:37] Voice 13: time would be but uh just about our experience today um yeah

[2:09:41] Voice 13: and the cost of hotel rooms and

[2:09:44] Voice 13: and

[2:09:44] Voice 5: all that yeah

[2:09:46] Voice 13: anyway so just uh something to think about when we're talking on that topic of

[2:09:51] Voice 13: next meetings plural thank you thanks everybody okay so we can start with lunch yes

[2:10:01] Voice 13: uh

[2:10:02] Voice 10: see you back at or see you back at one sue ellen or do you want to stay on with us and

[2:10:08] Voice 10: as we eat we can't hear you hang on i

[2:10:15] Voice 3: i think it might be two separate links right i don't

[2:10:19] Voice 3: we could

[2:10:19] Voice 10: keep this meeting open and just close it to the public and have a collegial lunch together

[2:10:24] Voice 13: or i've got to go to the other room to find some russell so i'll see you guys at one o'clock

[2:10:30] Voice 5: sounds good

Islands Trust Conservancy Regular Meeting          ADOPTED Page 1 of 7 
July 13, 2022 
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date:  
Time:  
Location:  
Wednesday, July 13, 2022 
10:00 a.m. 
Islands Trust Victoria Boardroom 
200‐1627 Fort Street, Victoria, BC 
 
Board Members Present: Kate‐Louise Stamford, Chair (attended in‐person) 
 Sue Ellen Fast, Vice‐Chair (attended electronically) 
 Doug Fenton, Board Member (attended in‐person) 
 Linda Adams, Board Member (attended in‐person, joined the meeting at 
10:27 a.m.) 
  
Board Member Regrets: Risa Smith 
   
Staff Present: Aislyn King, Conservation & GIS Technician Co‐op Student  
 Carmen Smith, Acting Communications Specialist  
 Corlynn Strachan, Administrative Assistant/Recorder  
 Kate Emmings, Islands Trust Conservancy Manager  
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 Wendy Tyrrell, Species at Risk Coordinator  
 
1.   CALL TO ORDER 
Chair Stamford called the meeting to order at 10:05 a.m. and acknowledged that the meeting 
was being held in Coast Salish First Nations territory. 
2.   APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
 Item 5.1.5 Livingstone Forest NAPTEP Covenant, Hopwood‐Ferris (Lasqueti) – Request 
for Decision 
By general consent, the agenda was approved as amended. 
3.   RISE AND REPORT FROM PREVIOUS CLOSED MEETING 
Rise and Report Decisions from the May 24, 2022 Island Trust Conservancy Closed Meeting: 
 Islands Trust Conservancy approved an Opportunity Fund Grant of up to $5,000 to the 
Raincoast Conservation Foundation and Pender Islands Conservancy Association for a 
matching campaign for 18 ha of land known as KELÁ_EKE Kingfisher Forest, North Pender. 
 Islands Trust Conservancy approved an Opportunity Fund Grant of $6,000 to the Gabriola 
Land and Trails Trust for the Gabriola Landholder Contact Program. 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 2 of 7 
July 13, 2022 
 Islands Trust Conservancy approved an Opportunity Fund Grant of $4,950 to the Galiano 
Conservancy Association. 
 Islands Trust Conservancy approved a Morrison Waxler Biodiversity Protection Legacy Fund 
Grant of $3,000 to expand the existing Nighthawk Hill NAPTEP covenant, North Pender. 
4.   MINUTES/COORDINATION 
4.1   Minutes of Meetings/Resolutions without Meetings 
4.1.1  Approval of the May 24, 2022 Meeting Minutes 
The following amendment to the minutes were presented for consideration: 
 Item 5.1.5 ITC/EC Liaison meeting RFD, page 4 ‐ change Islands Trust to 
Islands Trust Conservancy at the end of the first bullet 
By general consent, the minutes were adopted as amended. 
4.2   Follow‐up Action List 
Received for information. 
5.   BUSINESS 
5.1   Items for Approval 
5.1.1  2023/24 Budget Submission ‐ Request for Decision 
The ITC Manager presented the request for decision to Board members. 
Discussion ensued on: 
 Appropriate budget for First Nations engagement and Indigenous 
knowledge holder services 
 Staff investigation of CiviCRM software as an option 
 Clarity on budget increase requests with a breakdown of where budget 
items come from including Islands Trust budget versus the Species at Risk 
budget 
 Increasing the travel budget by $2,000 due to rise in water taxi costs 
ITC‐2022‐034 
It was MOVED and SECONDED,  
that the ITC Board direct staff to prepare an ITC Budget request, including the 
following items, and to return to the ITC Board for review in October: 
 Increases to the ITC budget to reflect the species at risk grant commitments, 
totaling $220,000; 
 An increase to the property management budget of $4,650 to reflect new 
nature reserves; 
 An increase to the travel budget of approximately $2,000 to accommodate 
additional increases to water taxi fees required to monitor and manage 
islands not serviced by ferries; 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 3 of 7 
July 13, 2022 
 An increase to the ITC legal budget of $7,000 to reflect anticipated costs of 
legal review and to return the budget to amounts consistent with previous 
years’ budgets; 
 Consideration of further increases to the property management budget to 
accommodate management planning needs for new nature reserves; 
 Development of a business case for First Nations engagement associated 
with development of the ITC Five‐Year Plan. 
 Development of a business case in collaboration with Information Systems 
Management for property management software to replace the Islands 
Trust TAPIS system; and, 
 Development of a business case in collaboration with Trust Area Services 
and Information Services for Contact Relationship Management (CRM) 
software and possible Content Management System (CMS) software to 
address inefficiencies in public communications management. 
CARRIED 
5.1.2  Lisa Baile Nature Reserve (North Pender) Management Plan ‐ Request for 
Decision 
The ITC Property Management Specialist presented the request for decision to 
Board members. 
Board members questioned if a First Nations name had been chosen for the 
property. The ITC Property Management Specialist advised additional 
consultation with First Nations is required. 
ITC‐2022‐035 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the Lisa Baile Nature Reserve 
Management Plan, dated March 25, 2022. 
CARRIED 
5.1.3  Capilano University Biodiversity & Species at Risk Research, Long Bay Wetland 
(Gambier) ‐ Request for Decision 
The ITC Species at Risk Coordinator presented the request for decision to Board 
members. 
Board members expressed support for the project. Discussion ensued on 
promotion, collaboration, and the importance of the Howe Sound biosphere. 
ITC‐2022‐036 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve biodiversity and species at 
risk research at the Long Bay Wetland Nature Reserve (Gambier Island) by 
Capilano University up to December 31, 2023 and allocate up to $5,000 from 
the ITC budget to support the work. 
CARRIED 
5.1.4  Referral, Proposed Bylaw 530 – Housing Action Program (Salt Spring) – 
Request for Decision 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 4 of 7 
July 13, 2022 
The ITC Manager presented the request for decision to Board members noting 
this bylaw impacts many properties on Salt Spring Island that are adjacent to ITC 
nature reserves and covenants. 
Discussion ensued on the consideration of climate change, impacts of building, 
sustainability, opportunity for using expertise on the bigger picture, and that ITC 
focus is on covenants and nature reserve properties. 
ITC‐2022‐037 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board indicate to the Salt Spring Island 
Local Trust Committee that ITC interests unaffected by Bylaw 530. 
CARRIED 
5.1.5  Hopwood‐Ferris (Lasqueti) – Request for Decision (Late Item) 
The ITC Manager presented the request for decision to Board members noting a 
response from Agricultural Land Commission was received late yesterday. 
ITC‐2022‐038 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board authorizes the Chair to sign a covenant 
with Douglas Hopwood and Christine Ferris, over the Land described as PID 000‐
009‐474, the West ½ of the South East ¼ of Section 21, Lasqueti Island, Nanaimo 
District, Except Parts in Plans 17116 and 30313, as approved at its November 23, 
2021 meeting (Resolution # ITC‐IC‐2021‐042), with the following amendments, 
as requested by the Agricultural Land Commission: 
1. The addition of language to reference ALC Resolution #116/2022, indicating 
that the ALC be notified of any covenant amendments; and, 
2. Clarification that the trail noted in clause 4.3 (a) is for the use of the 
landowner and is not intended to be public. 
CARRIED 
5.2   Items for Discussion/Direction 
5.2.1  ITC Communications Strategy Development ‐ Briefing 
The ITC Communications Specialist provided a briefing to Board members noting 
the last ITC Communications Strategy was completed in 2010 and the need for 
clarification on communication moving forward in current times. 
Discussion ensued on use of social media to promote ITC, modernization of 
communications, and appropriate timing to engage current Board members 
with current staff prior to the election. 
ITC‐2022‐039 
It was MOVED and SECONDED, 
that the ITC Board direct staff to coordinate a special meeting of the board, 
preferably in person, for discussion of the ITC Communications Strategy. 
CARRIED 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 5 of 7 
July 13, 2022 
5.2.2  ITC‐EC Liaison Meeting Agenda 
The ITC Manager advised the agenda had been sent to Executive Committee for 
review and there were requested item additions including discussion on the 
Policy Statement Update, Biologist Support for Regional Planning Committee, 
and ITC information for Ministry staff. 
Discussion ensued on: 
 Ensuring the ITC Board is comfortable with conversation around the policy 
and governance reviews and inclusion of ITC in the reviews 
 request from Trust Council to the Province for a review of the Islands Trust 
Act, and potential impacts on ITC 
 process for the Governance Committee to request ITC participation on the 
Governance Committee 
5.3   Correspondence 
5.3.1  Mayne Local Trust Committee Fallow Deer Letter, dated 2022‐06‐02 
Received for information. 
5.3.2  Trust Council Fallow Deer Advocacy Letter, dated 2022‐06‐15 
Received for information. 
5.4   Updates for Information 
5.4.1  Public Acquisitions Report 
Received for information. 
5.4.2  Public Covenants Report 
Received for information. 
5.4.3  Budget Report 
Received for information. 
5.4.4  Executive Committee Update 
Trustee Fast advised that the Board would receive updates as part of the 
ITC/Executive Committee liaison meeting in the afternoon. 
5.4.5  Financial Planning Committee Update 
Chair Stamford noted Islands Trust and Islands Trust Conservancy  audit 
statements were completed and approved. 
5.4.6  Trust Council Update 
Trustee Fast provided an update noting the following: 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 6 of 7 
July 13, 2022 
 Community stewardship award recipients were announced 
 Trust Council established a new standing Governance Committee 
including seven elected members 
 Trust Council directed the Islands Trust Chair to requests a Provincial 
review of the Islands Trust Act 
 An amended draft Trust Policy Statement may come to the September 
Trust Council meeting for review 
 Trust Council will submit a resolution to the Union of BC Municipalities 
advocating for legislation to protect biological diversity and ecosystem 
health 
 Draft Islands Trust Annual Report was approved 
The Islands Trust Council Highlights document for June 21‐23, 2022 is posted on 
the Islands Trust events page. 
5.4.7  Trustee Roundtable 
Chair Stamford advised Trustee Smith had submitted comments regarding item 
4.3.7. ITC Biologist Support to Regional Planning Committee. This was shared 
with ITC Board members via email. 
Trustee Fenton advised of Thetis Island Nature Conservancy’s rollout of phase 
two of the Nature Stewards Program, and noted attendance at the Thetis Island 
Nature Conservancy’s 10th anniversary celebration on Saturday, July 9
th
. 
Trustee Adams highlighted a new initiative to create 75‐acre park near Mt. 
Maxwell. A fundraising campaign is underway. CRD and Salt Spring Solutions are 
involved. 
Chair Stamford noted a Gambier research conservation project is underway for 
Whispering Creek. 
Trustee Fast advised there is another park in the works on Bowen. Metro 
Vancouver Regional Parks has added Cape Roger Curtis lands onto their 
acquisition lists and are asking for Official Community Plan information. There is 
controversy and concern regarding Mount Gardner, Crown Land on Bowen, as 
the Province is considering allowing motorized vehicle use. Bowen Island 
Municipal Council is not in support. 
6.   PUBLIC COMMENTS AND DELGATIONS 
There were no public attendees. 
7.   NEW BUSINESS 
There was no new business. 
8.   NEXT MEETING 
The next meeting will take place on October 4, 2022 at 10:00 a.m. 
9.   ADJOURNMENT 

 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 7 of 7 
July 13, 2022 
By general consent, the meeting adjourned at 12:05 p.m. 
 
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Kate‐Louise Stamford, Chair 
 
Certified Correct: 
 
 
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Corlynn Strachan, Administrative Assistant/Recorder