Islands Trust Executive Committee community information meeting, August 3, 2022

[0:00:01] Voice 2: Yeah, I'm here.

[0:00:04] Voice 9: Good morning.

[0:00:07] Voice 9: Morning, Warren.

[0:00:15] Trustee Luckham: All right, good morning, everyone online with us this morning

[0:00:18] Trustee Luckham: and viewing or participating electronically.

[0:00:24] Trustee Luckham: It's another beautiful hot day here at the beginning of August

[0:00:28] Trustee Luckham: in the Coast Salish territory of the First Nations people

[0:00:33] Trustee Luckham: that have resided amongst these islands for time immemorial.

[0:00:38] Trustee Luckham: And I am personally very appreciative of living and being here and having the opportunities

[0:00:46] Trustee Luckham: before me to learn so much about the rich culture and history of this place.

[0:00:56] Trustee Luckham: I want to welcome my colleagues here today, Sue Ellen Fast, Vice Chair and Municipal

[0:01:04] Trustee Luckham: Councillor from Bowen Island. Laura Patrick, Vice Chair and Trustee on Salt Spring Island. Good

[0:01:12] Trustee Luckham: morning. Dan Rogers, also Vice Chair and elected on Gambier Keats, Keats Island. And thank all of

[0:01:21] Trustee Luckham: you for stepping up for this important work that we do on behalf of the community and the whole

[0:01:26] Trustee Luckham: Islands. Also welcoming Ross Hothampiller, our CAO, and thank you very much for the valuable

[0:01:34] Trustee Luckham: support that you provide myself and Executive Committee Council in helping us navigate

[0:01:40] Trustee Luckham: governance. Thank you, sir. Also joining us today is just some staff. I'll just mention staff,

[0:01:48] Trustee Luckham: Brad Smith, Laurie Foster, and Warren Dingman. And other staff will be joining us

[0:01:55] Trustee Luckham: as the meeting progresses, I assume.

[0:02:01] Trustee Luckham: So, want to acknowledge we've got an agenda here

[0:02:07] Trustee Luckham: and I'll just ask if there's any additions

[0:02:10] Trustee Luckham: or deletions for the agenda.

[0:02:16] Trustee Luckham: Just quickly look out, I see Laura Patrick.

[0:02:18] Trustee Luckham: Go ahead, Laura.

[0:02:19] Voice 11: The UBCM breakfast.

[0:02:21] Voice 11: We could at least get some updates.

[0:02:24] Voice 11: oh

[0:02:24] Trustee Luckham: great good idea so let's put that under um oh let me see well i'm just going to simply put it

[0:02:35] Trustee Luckham: under new business at 9.5 and i'll just call it ubcm be good to check in on that in a number of

[0:02:44] Trustee Luckham: respects um thank you um anything else uh dan rogers

[0:02:50] Trustee Rogers (probable): that's more questions sir than anything

[0:02:53] Trustee Rogers (probable): anything else? I noted as I was, I'd forgotten this, but I noted that in the last meeting we

[0:02:58] Trustee Rogers (probable): had, you created an opportunity for public commentary and wondered if your intention

[0:03:03] Trustee Rogers (probable): was to do the same. I don't really have a position one way or another. I just wanted to know

[0:03:08] Trustee Rogers (probable): what your sense, what your intention was.

[0:03:11] Trustee Luckham: Oh, well, thank you for reminding me of that.

[0:03:16] Trustee Luckham: I always thought that, and maybe that was more intentional because we're expecting a guest.

[0:03:23] Trustee Luckham: but certainly um um it's not you know the difficult i i certainly think that maybe as

[0:03:29] Trustee Luckham: a standing item there should be that opportunity um despite it being a business meeting of the

[0:03:35] Trustee Luckham: executive committee and we do get correspondence to um direct us accordingly um so i i would

[0:03:41] Trustee Luckham: suggest that if we want to add that as a new business item as a discussion um i think it

[0:03:48] Trustee Luckham: It would be disingenuous to say, oh, well, let's have a town hall at 9.15 when nobody is necessarily anticipating it.

[0:03:57] Trustee Luckham: But unless there's something specific that we're aware of that somebody wishes to join us in a town hall component,

[0:04:05] Trustee Luckham: I would suggest that maybe we add that as a new business item to determine if we want to add it as a standing item.

[0:04:11] Trustee Luckham: And I'm going to add that at 9.6. Is that all right, Dan?

[0:04:16] Trustee Luckham: I'm sure we've had this conversation in the past, but I don't recall the details.

[0:04:20] Trustee Luckham: anything else to add to the agenda well

[0:04:22] Trustee Rogers (probable): well sir okay so just just so i'm clear

[0:04:26] Trustee Rogers (probable): so you're not going to put it on the agenda so that's fine i'm fine with that i just want to be

[0:04:32] Trustee Rogers (probable): i mean we can add i don't think it's our place to be adding um to be talking about whether there

[0:04:39] Trustee Rogers (probable): should be a standing item for when we're near the end of our term um that uh it i just i you did it

[0:04:47] Trustee Rogers (probable): sort of uh last term last night the last meeting i didn't know what was going to happen and you

[0:04:54] Trustee Rogers (probable): sort of added it and and uh but but if that's because you were anticipating someone that's fine

[0:05:00] Trustee Rogers (probable): i

[0:05:01] Trustee Luckham: think we were anticipating somebody last time and i haven't heard of anybody attending

[0:05:07] Trustee Luckham: today and in fact just we have two

[0:05:10] Trustee Luckham: attendees i don't

[0:05:11] Trustee Rogers (probable): know who i know one of them i don't know

[0:05:12] Trustee Rogers (probable): the other one is so i

[0:05:14] Trustee Luckham: see you are correct about that which is uh unusual well where would you

[0:05:19] Trustee Luckham: suggest we have um how about we schedule that at item if if that's the desire is there a desire to

[0:05:27] Trustee Luckham: have a town hall i'm going to ask vice chairs i'm seeing no hands up to have a town hall um

[0:05:36] Trustee Luckham: okay uh dan is that right i

[0:05:41] Trustee Rogers (probable): said i have no position about it i just wondered why we did

[0:05:44] Trustee Rogers (probable): it would do it one meeting and not the next so that i

[0:05:46] Trustee Luckham: think we i think we had advanced notice

[0:05:48] Trustee Luckham: um that that was uh somebody had asked and um we're happy to include that and as i said it is

[0:05:56] Trustee Luckham: perhaps disingenuous to not have it on the agenda somewhere in order to allow all people to be able

[0:06:03] Trustee Luckham: to attend if they felt necessary um anybody have any concerns with just proceeding all right and

[0:06:12] Trustee Luckham: And so then I'm also hearing that we don't want an item at 9.6, Dan.

[0:06:16] Trustee Luckham: So I'm going to eliminate that as well.

[0:06:18] Trustee Fast: I would like that item.

[0:06:20] Trustee Fast: We can recommend that the next executive committee consider it.

[0:06:28] Trustee Luckham: Okay.

[0:06:28] Trustee Luckham: We'll put that at 9.6 and we'll retain that.

[0:06:31] Trustee Fast: Thank you.

[0:06:32] Trustee Luckham: Thank you.

[0:06:34] Trustee Luckham: All right, then.

[0:06:35] Trustee Luckham: So I've got two items added to the agenda.

[0:06:37] Trustee Luckham: Is there anything else?

[0:06:40] Trustee Luckham: No.

[0:06:40] Trustee Luckham: No, then I'm going to then adopt the agenda as amended.

[0:06:44] Trustee Luckham: And thank you for that.

[0:06:45] Trustee Luckham: Thank you for the context notes

[0:06:47] Trustee Luckham: to help get us started on those items.

[0:06:50] Trustee Luckham: There's nothing to rise and report

[0:06:51] Trustee Luckham: from our previous meeting at item three.

[0:06:54] Trustee Luckham: Item four is the adoption of the minutes of July.

[0:07:00] Trustee Luckham: Hang on a second.

[0:07:01] Trustee Luckham: So I'm going to approve the agenda as amended.

[0:07:04] Trustee Luckham: I'm not 100% sure I just said that, but there we go.

[0:07:09] Trustee Luckham: So I've now said that by general consent and therefore rise and report nothing adoption

[0:07:16] Trustee Luckham: of minutes July the 7th executive committee draft minutes.

[0:07:19] Trustee Luckham: Did anybody see anything incorrect in those minutes?

[0:07:24] Trustee Luckham: Nope.

[0:07:25] Trustee Luckham: So then I'm going to then adopt the July 7th 2022 executive committee minutes by general

[0:07:32] Trustee Luckham: consent as presented.

[0:07:36] Trustee Luckham: This now brings us to our follow-up action list.

[0:07:40] Trustee Luckham: we're going to provide the opportunity for directors and the CAO to provide us any updates

[0:07:45] Trustee Luckham: on our follow-up action list and I'm going to begin with the CAO Russ Hotson-Pillar good morning

[0:07:51] Trustee Luckham: Russ thank you again for all that you do for us over to you for your follow-up action list and

[0:07:56] Trustee Luckham: then follow that up with your director's report okay

[0:07:59] Voice 4: thank you very much chair Luckham good

[0:08:00] Voice 4: morning to everyone rare opportunity today chair Luckham I get to be a director of administrative

[0:08:06] Voice 4: services and the director of trust area services so if you have questions on any of those follow-up

[0:08:14] Voice 4: action items and the answer is incomplete that will be noted and I will get back to you as soon

[0:08:20] Voice 4: as possible if there's some specifics but both of those directors are taking some well-deserved

[0:08:25] Voice 4: time off during the summer period so turning to page 12 we look at these three items here item

[0:08:34] Voice 4: Item three is there's much discussion and work going on around trustee orientation for the upcoming term.

[0:08:41] Voice 4: I thank Trustee Fass for some significant correspondence to me over the last couple of weeks on orientation.

[0:08:52] Voice 4: We'll also get to the Governance Committee, but there was a fair amount of interest at the Governance Committee as well around trustee orientation

[0:08:59] Voice 4: and their desire to have some influence on how that unfolds during our November and December meetings.

[0:09:08] Voice 4: So I can certainly answer any questions as a follow-up, but that's for item three.

[0:09:13] Voice 4: For item two, since our last meeting, there has been no communications with me from the ministry

[0:09:19] Voice 4: or advancement of the forest protection briefing at this time.

[0:09:26] Voice 4: I expect it will be tucked under the more global request that Trust Council's asked of the province around authorities, structure, governance, and geographic extent of the Islands Trust.

[0:09:40] Voice 4: So moving off of those three items, I would then turn to my general report.

[0:09:47] Voice 4: And Human Resources, I'm pleased to say, is actually moving apace for the most part.

[0:09:53] Voice 4: We have certainly some holes in the organization, but we've had some active processes, some moves, move ups within the planning department, which are.

[0:10:04] Voice 4: So we're finding some people who are coming in at an entry level and showing a lot of promise and are moving through the organization.

[0:10:12] Voice 4: So there's some comfort there then.

[0:10:16] Voice 4: So that's HR. The big thing that's happened, of course, since we last met is the Governance Committee had its first meeting, and that was last Friday from 12 till 3, attended by all of the elected Governance Committee members, one of which is on the screen right now.

[0:10:36] Voice 4: and I can report that in general I think it was a good meeting staff of course in preparing for

[0:10:42] Voice 4: governance which is almost explicitly a political consideration was what's the right word

[0:10:53] Voice 4: we offered briefings and staff reports from a really a non-recommendation type basis just and

[0:11:01] Voice 4: and hoping to anticipate some of the key things

[0:11:03] Voice 4: that the governance committee would like to discuss.

[0:11:06] Voice 4: And to that end, they went through the terms of reference

[0:11:09] Voice 4: and made some, I think, reasonable changes.

[0:11:14] Voice 4: So we will help prepare an official terms of reference

[0:11:18] Voice 4: for their consideration at their next meeting,

[0:11:21] Voice 4: and then ultimately referral to trust council.

[0:11:24] Voice 4: The same for the policy, the applicable policy,

[0:11:27] Voice 4: the council committee's policy that determines the elements associated with how meetings you

[0:11:37] Voice 4: know in to a certain degree there's minor complexity because some of the terms of

[0:11:43] Voice 4: reference elements are included in the policy so together we think that we will address those and

[0:11:49] Voice 4: and bring through some clear those two clear pieces of work for trust council to consider

[0:11:55] Voice 4: they considered things such as you know ex-officio participation by the chair

[0:12:00] Voice 4: we went through the number of um committee meetings um there's some budgetary discussion

[0:12:07] Voice 4: um just uh in anticipation of not not this current year but the year following because we're we're

[0:12:13] Voice 4: beginning to to work on our 22 23 budget our 23 24 budget um so that

[0:12:21] Voice 4: was the terms of reference

[0:12:22] Voice 4: in the policy piece um then there's some discussion around the um you know some of the two or three

[0:12:27] Voice 4: big issues one of them is uh the executive committee voting process uh that remains of

[0:12:34] Voice 4: interest to many trustees we're going to bring back some um we've got some information from a

[0:12:40] Voice 4: legal perspective we'll bring back to the next governance committee that will put them in a good

[0:12:43] Voice 4: position to make a decision but even so there's lots of ideas and i think that those will get

[0:12:49] Voice 4: drawn out a little bit when when they meet next around if not a legislative you know if not a

[0:12:56] Voice 4: legislative change around those very those specific elements associated with the voting

[0:13:01] Voice 4: of executive committee in that first in that first meeting at least some ideas around how

[0:13:07] Voice 4: people could be better informed collectively and so that's going to be part of that

[0:13:11] Voice 4: next discussion in terms of the next meeting as you can appreciate the both the summer calendar

[0:13:17] Voice 4: and the political calendar gets quite compressed.

[0:13:23] Voice 4: And of course we have trust council

[0:13:25] Voice 4: and UBCM coming up in September.

[0:13:27] Voice 4: So it's looking like September 2nd

[0:13:29] Voice 4: is the next available moment

[0:13:31] Voice 4: for the governance committee to meet.

[0:13:33] Voice 4: And at that, they're gonna talk about

[0:13:36] Voice 4: some recommendations for governance

[0:13:39] Voice 4: and some discussion of having at trust council

[0:13:43] Voice 4: a discussion on the report

[0:13:46] Voice 4: and any sort of governance issues that trustees in general want the governance committee to take

[0:13:52] Voice 4: away and do some work um i'm sure trustee patrick could uh could provide some discussion points she

[0:14:01] Voice 4: was there the election of course of course the election um occurred and maybe she can fill us

[0:14:05] Voice 4: in on the chairs and vice chairs and all those kinds of things we get to her point but of course

[0:14:09] Voice 4: that was our first order of business so that's the governance committee um last friday um and

[0:14:14] Voice 4: And lastly, we're moving into August, of course.

[0:14:17] Voice 4: I will be away starting Monday for my annual vacation,

[0:14:23] Voice 4: which I've worked through with you, Chair Luckham, in the past.

[0:14:26] Voice 4: David Marler will be the acting Chief Administrative Officer for that period.

[0:14:31] Voice 4: And of course, I'll be back and then there'll be a week.

[0:14:36] Voice 4: So I'll be away for three weeks.

[0:14:37] Voice 4: There will be a week where we prepare to get the Trust Council agenda ready for you for approval.

[0:14:43] Voice 4: and note that the governance committee is meeting once they approve that date on the very day that

[0:14:49] Voice 4: your EC agenda is produced so necessarily there's going to be a whatever they come up with that's a

[0:14:55] Voice 4: recommendation to trust council is probably going to be a late item that we'll be doing on that

[0:14:59] Voice 4: Monday Tuesday Wednesday the following week to get it that ready for you for your consideration

[0:15:06] Voice 4: And I mentioned, this is just, I mentioned, as you think of the schedule for that meeting, some time for discussion around the actual report from the consultants was something for you to consider moving forward.

[0:15:25] Voice 4: I think that's my update for now.

[0:15:27] Voice 4: Sir, respond to any questions, of course.

[0:15:29] Trustee Luckham: Very good.

[0:15:30] Trustee Luckham: You've been a busy guy.

[0:15:33] Trustee Luckham: Any questions for the CAO?

[0:15:38] Trustee Luckham: No.

[0:15:38] Trustee Luckham: Okay.

[0:15:39] Trustee Luckham: The one question I have, and maybe you've answered that already, because there was no indication of when the next meeting would be in the minutes, but obviously that is probably in the video.

[0:15:56] Trustee Luckham: And I apologize, I haven't watched the video because I've been otherwise occupied and was unable to attend the, observe the meeting electronically also because I've been otherwise occupied with family.

[0:16:08] Trustee Luckham: and um so i guess the question becomes that the orient the remarks that the governance committee

[0:16:16] Trustee Luckham: may have with respect to the orientation package clearly that is going to come very late and um

[0:16:26] Trustee Luckham: prior to our next meeting which is our last meeting to set those things in place how do you

[0:16:32] Trustee Luckham: see or understand that that might uh how that orientation package will facilitate

[0:16:38] Trustee Luckham: facilitate um and of course it's on today's agenda facilitate input from the governance

[0:16:43] Trustee Luckham: committee given their meeting schedule yeah

[0:16:46] Voice 4: um you know i look at this in terms of of where ultimate

[0:16:50] Voice 4: um decision making occurs and the good news is trust council itself doesn't approve the orientation

[0:16:58] Voice 4: of the upcoming trust council i mean we could just

[0:17:03] Voice 4: prepare it and go do it um you know presuming that

[0:17:07] Voice 4: that's um of quality and appropriate executive committee does however have that responsibility

[0:17:13] Voice 4: so you're going to have a couple of meetings prior to november um to fine-tune that so when

[0:17:19] Voice 4: the governance committee comes back with some recommendations perhaps and keeping to give them

[0:17:23] Voice 4: a break um they've got a lot of big issues and very little time to to um address you know come

[0:17:31] Voice 4: out with explicit items or recommendations. I don't know how detailed it will get,

[0:17:39] Voice 4: but I think there's plenty of time to build that in. Whether or not it's, I don't think

[0:17:45] Voice 4: orientation has to be a significant, unless you direct it, trust council discussion,

[0:17:52] Voice 4: you're developing that on their behalf. So you'll be able to fold in their information, I would

[0:17:57] Voice 4: would think okay

[0:17:59] Trustee Luckham: and you also indicated that the next uh meeting would be held at or at the same

[0:18:06] Trustee Luckham: time as the executive committee meeting and i'm just wondering about how that affects trustee

[0:18:11] Trustee Luckham: vice chair patrick's participation at ec or or does it i might have missed

[0:18:16] Voice 4: if i left you with

[0:18:17] Voice 4: that impression i i've made a mistake um what are your next meeting is on the 7th yeah

[0:18:23] Trustee Luckham: and

[0:18:24] Voice 4: And governance committees would be on the second, so the Friday.

[0:18:29] Voice 4: And that Friday is the day we publish the Trust Council meeting package.

[0:18:35] Voice 4: So the conflict is between their meeting and the publishing of the package.

[0:18:41] Voice 4: Okay.

[0:18:41] Voice 6: So it's

[0:18:42] Voice 1: going to be a crazy Friday.

[0:18:44] Voice 4: You know, I do note that it's not like it's too late now, but, you know, we've got quite a bit of time.

[0:18:53] Voice 4: we've had quite a bit of time between ec meetings you're having this on the third and then you're

[0:18:57] Voice 4: meeting on the seventh and um it's your last trust council session so there's probably not a lot of

[0:19:05] Voice 4: correct me if i'm wrong not a lot of appetite for let's do new things a new way for this last

[0:19:11] Voice 4: meeting of trust council it uh it will likely be the three-day format as usual um as we've put

[0:19:19] Voice 4: forward in the past so i think that um you don't have to really work that today and you'll see that

[0:19:24] Voice 4: when you um see the schedule coming up on the 7th we can certainly work with you chair luckham or

[0:19:28] Voice 4: even discuss some of those general elements of the telecoms in the in the upcoming month okay great

[0:19:34] Trustee Luckham: thank you um perfect so that's it from any questions i had if there's no further questions

[0:19:40] Trustee Luckham: dan here i just

[0:19:42] Trustee Rogers (probable): i just wanted to say i think we talked about our last executive committee meeting

[0:19:45] Trustee Rogers (probable): creating some space for uh the governance discussion about the governance report um

[0:19:51] Trustee Rogers (probable): on the september so uh hearing that cao say that they wanted to have some discussion around that

[0:19:59] Trustee Rogers (probable): i think that's consistent with what we've talked about this executive committee um i mean the two

[0:20:05] Trustee Rogers (probable): large topics not to get into a lot too long of discussion about what the trust council the two

[0:20:10] Trustee Rogers (probable): two large topics for September will likely be the Governance Committee slash Governance Report

[0:20:16] Trustee Rogers (probable): and what we're going to do with the Trust Policy Statement after the TPS meets.

[0:20:23] Trustee Rogers (probable): There may be others, I may be forgetting something, but those are the two that resonate

[0:20:28] Trustee Rogers (probable): with me at the moment. So thank you for that. And I think we should carve some space out for

[0:20:34] Trustee Rogers (probable): some discussion, not only of the committee's work, but also of the report itself.

[0:20:38] Trustee Rogers (probable): okay

[0:20:40] Trustee Luckham: um thank you everyone um um ceo are you reflected a couple of times uh to trustee

[0:20:49] Trustee Luckham: patrick is attending the governance committee so trustee patrick do you want to address that in

[0:20:54] Trustee Luckham: your uh chair update um yeah okay perfect thank you um so uh ceo hudson pillars so that's it for

[0:21:03] Trustee Luckham: your follow-up action list do you have a further report to offer us at the moment i

[0:21:08] Voice 4: do not but i

[0:21:09] Voice 4: I anticipate speaking in the next five minutes over the end or responding to any questions

[0:21:13] Voice 4: associated with the director of men's services or led services.

[0:21:17] Trustee Luckham: Okay.

[0:21:17] Trustee Luckham: So then at this time, do you have anything further to add with respect to admin services

[0:21:22] Trustee Luckham: or legislative services?

[0:21:25] Voice 4: I would just say that on page 13, there is some reporting to come back to you on

[0:21:38] Voice 4: on EAP, financial assistance for the deductible

[0:21:43] Voice 4: and the UBCM shared benefits.

[0:21:45] Voice 4: We will get that to you at your next meeting.

[0:21:48] Voice 4: I've talked with Wanda

[0:21:49] Voice 4: and she's preparing some of that work.

[0:21:52] Voice 4: And item three, you've got today on your agenda,

[0:21:57] Voice 4: some discussion around the heritage,

[0:21:59] Voice 4: history heritage and grants and aid funding by 5,000.

[0:22:02] Voice 4: You know, we've got a couple elements to discuss.

[0:22:07] Voice 4: Mayor Mrakas, One and I apologize, because I don't I don't think we were directed to include it in this agenda, that is, the consideration of some financial amendment for.

[0:22:20] Voice 4: Mayor Mrakas, The budget in September one around computing and computers, so I might.

[0:22:28] Voice 4: to um task my my uh colleagues with uh digging up that resolution i think was at our last ec meeting

[0:22:34] Voice 4: that we have that discussion at executive committee or financial committee prior to

[0:22:41] Voice 4: trust council but i'm not sure but it's not on this agenda but i know it's an item that's coming

[0:22:45] Voice 4: up and is to be discussed at trust council um even if there's some change there that's getting pretty

[0:22:51] Voice 4: close to um our purchase window anyway but uh there's a piece that would fall out of the admin

[0:22:57] Voice 4: in services because it's a budgetary item and really that is it right

[0:23:05] Voice 6: thank you and i see

[0:23:07] Voice 4: trustee rogers

[0:23:07] Trustee Rogers (probable): well just as just just just to clarify it was an ec resolution it's reflected

[0:23:13] Trustee Rogers (probable): in that number three uh that we specifically asked for um some budgetary work to be done around those

[0:23:22] Trustee Rogers (probable): two items around history and heritage grants because we were because a because we were already

[0:23:27] Trustee Rogers (probable): over budget and b because of the concern that was expressed to trust council around the computers

[0:23:33] Trustee Rogers (probable): uh that we would uh we would follow up on both of those so that's so then out of our

[0:23:39] Trustee Rogers (probable): sorry thank you and and i think one of the considerations of course is you know we have

[0:23:47] Trustee Rogers (probable): no idea what the what our budget implications were going to be around the um uh around the

[0:23:54] Trustee Rogers (probable): collective bargaining process so that absolutely and i'm wanda made that clear to me i uh made

[0:24:00] Trustee Rogers (probable): that clear to us so that's going to be a challenge and i think but i think we need to have something

[0:24:04] Trustee Rogers (probable): to take to trust council because of the concerns related to to computers that were raised which i

[0:24:11] Trustee Rogers (probable): think perhaps were not fully appreciated when we passed the budget in march of this year thank you

[0:24:19] Trustee Rogers (probable): Thank

[0:24:20] Trustee Luckham: you. Any other questions? Comments? No, just for clarity. My assumption on that item, the increase in budget on those areas, is that this would end up at financial planning committee's agenda.

[0:24:36] Trustee Luckham: and there might be something that would come back from them based upon our notwithstanding

[0:24:41] Trustee Luckham: trust council's original decision but taking into account the ec's recommendation that that would

[0:24:47] Trustee Luckham: come back in some form would that be correct or not

[0:24:52] Trustee Rogers (probable): if i might i doubt it because fpc

[0:24:55] Trustee Rogers (probable): meets before we meet if you wanted to direct whatever the recommendation was to fpc before

[0:25:04] Trustee Rogers (probable): for the EC meeting, I think we need to do that.

[0:25:06] Trustee Rogers (probable): Right now, the request is to bring it to EC,

[0:25:09] Trustee Rogers (probable): but if you wanted

[0:25:10] Trustee Rogers (probable): to send it to FPC,

[0:25:12] Trustee Rogers (probable): that means it has to be there for their,

[0:25:14] Trustee Rogers (probable): I have an August 31st FPC meeting in my calendar.

[0:25:18] Trustee Rogers (probable): I don't know if other people do.

[0:25:19] Trustee Fast: Yeah.

[0:25:21] Trustee Rogers (probable): And so if you wanted it to go to FPC,

[0:25:23] Trustee Rogers (probable): I think we should specifically ask,

[0:25:25] Trustee Rogers (probable): and I have no idea whether that's,

[0:25:29] Trustee Rogers (probable): whether staffing allows that to occur by that date.

[0:25:32] Trustee Rogers (probable): I anticipated it to be come to us on September the 7th, but perhaps it should go to FPC.

[0:25:42] Trustee Luckham: Any thoughts there, CAO?

[0:25:44] Voice 4: Yes.

[0:25:45] Voice 4: You know, with complete respect to FPC, I think you should indicate to them that this action is underway and send them a note of this resolution so they're aware of it.

[0:25:57] Voice 4: This is an undertaking by EEC, and I could see it be explicitly.

[0:26:03] Voice 4: FPC's considered the budget.

[0:26:04] Voice 4: They made their recommendations.

[0:26:05] Voice 4: The budget was passed.

[0:26:06] Voice 4: You'd want to keep them informed.

[0:26:08] Voice 4: I don't know if you want to re-decide it through FPC back to Trust Council again.

[0:26:15] Voice 4: It seems onerous.

[0:26:16] Voice 4: So I would recommend this just come back to you.

[0:26:20] Voice 4: You send a note to FPC saying this is what we're doing.

[0:26:24] Voice 4: So they're aware.

[0:26:25] Voice 4: They're meeting on August.

[0:26:27] Voice 4: And go to, because you're appealing to Trust Council for some relief.

[0:26:32] Voice 4: I think so that that's the decision-making body.

[0:26:37] Trustee Luckham: Okay.

[0:26:38] Trustee Luckham: And the timing, the timing's tight.

[0:26:41] Trustee Luckham: Yeah.

[0:26:42] Trustee Luckham: Understood.

[0:26:43] Trustee Luckham: That's just wanting to get some clarity on that.

[0:26:45] Trustee Luckham: So we'll see how that unfolds.

[0:26:47] Trustee Luckham: So if there's a desire to provide information to FPC,

[0:26:53] Trustee Luckham: we'll look for some direction.

[0:26:55] Trustee Luckham: There's the meeting proceeds today.

[0:26:58] Trustee Luckham: So that I think then completes it for your areas.

[0:27:03] Trustee Luckham: is now you're also doing trust uh program services um did you have anything to add in that respect i

[0:27:09] Trustee Luckham: think you said no no

[0:27:11] Voice 4: um as i would respond to any questions if you want more detail i'll get it back

[0:27:17] Voice 4: to you um claire's list is getting a little bit smaller it's two and a half pages instead of one

[0:27:24] Voice 4: and a half pages to two instead of two and a half to three and um she's off right now some of this

[0:27:31] Voice 4: work is being addressed um um and is ongoing and um i won't go explicitly through each one of these

[0:27:39] Voice 4: but we'll respond to any questions if there's a matter of urgency or or something like that

[0:27:44] Trustee Luckham: any questions in that any of those other areas no okay so then um i think then that's going to

[0:27:53] Trustee Luckham: take us to um director legislative services you've already provided that uh

[0:28:00] Voice 4: no uh that's david marler

[0:28:02] Voice 4: he's here and he can speak to to yeah he's in the in the meeting room with lori oh

[0:28:07] Trustee Luckham: i see okay

[0:28:08] Trustee Luckham: that's explained i i there's some little people in the video there i can see them okay great that's

[0:28:14] Trustee Luckham: good um so let's go to director of legislative services then david and perhaps also you're going

[0:28:20] Trustee Luckham: to provide the acting uh director of um of land lps as well go ahead

[0:28:28] Voice 2: yes thank you uh i'll start

[0:28:30] Voice 2: with legislative services uh the two items that are listed there is in progress as I've reported

[0:28:36] Voice 2: before uh those I will do as time permits that there's no plan for the fall um that will probably

[0:28:45] Voice 2: be after the elections mostly once we get into a quiet period and once we have the director of

[0:28:50] Voice 2: planning um in place and functioning um so I'm looking forward to that so that's it for the

[0:28:58] Voice 2: follow-up action list the um i do have a short directed report unless any questions on the follow-up

[0:29:04] Voice 2: action list any

[0:29:05] Trustee Luckham: questions no go ahead okay thank you

[0:29:10] Voice 2: so the focus right now is the election so um

[0:29:15] Voice 2: advertisements done by the regional districts we have contracts with all six regional districts

[0:29:21] Voice 2: to uh to run the elections and that includes doing all of the advertising for us so they

[0:29:28] Voice 2: have been working closely with us with that lorry especially on getting those advertisements out so

[0:29:34] Voice 2: that you'll start seeing those in the local papers they're publishing weekly only because that's the

[0:29:40] Voice 2: requirement for the uh legal notifications um so those are coming out this month the uh we've also

[0:29:48] Voice 2: posted some unofficial notes uh to direct people to the regional district for more information

[0:29:54] Voice 2: on the nomination process the nomination period begins on

[0:30:00] Voice 2: August 30th and it runs for 10 days so it's August 30th to September 9th. The regional

[0:30:06] Voice 2: districts have created nomination packages and those packages include a information package that

[0:30:15] Voice 2: we put together about what it means to be a trustee so that includes the remuneration,

[0:30:22] Voice 2: the kind of work you can expect to do as a local trustee, the role on council and an indication of

[0:30:29] Voice 2: the various committees including the governance committee and the islands trust conservancy

[0:30:34] Voice 2: so those packages will be on the on the regional district websites we'll also post them to our

[0:30:41] Voice 2: website as we get them so the first one we have is the capital regional district so that'll be

[0:30:47] Voice 2: going up this week in our website and we'll be providing links to the regional district

[0:30:53] Voice 2: for each of the island areas, the relevant regional districts.

[0:30:57] Voice 2: The package, the nomination package, is 370 pages.

[0:31:01] Voice 2: Seven of that is our information.

[0:31:03] Voice 2: The rest of it is all the other information that's required

[0:31:06] Voice 2: in the nomination package.

[0:31:09] Voice 2: We will have printed copies available in the Victoria office

[0:31:13] Voice 2: and in the Salt Spring office for the Capital Regional District

[0:31:18] Voice 2: local trust areas, and then we'll include others as required

[0:31:22] Voice 2: by the other regional districts and that depends on how they're proposing to run it in their

[0:31:27] Voice 2: particular area so that's the nomination so that's really the next thing that um we can expect and

[0:31:34] Voice 2: things will start to ramp up once that opens following that following september 9th uh the

[0:31:41] Voice 2: returning officers for each regional district will forward to us all the candidate information

[0:31:46] Voice 2: information packages, and we will post that on our website

[0:31:50] Voice 2: and the candidate's information.

[0:31:53] Voice 2: We'll also then know whether or not

[0:31:55] Voice 2: we have any affirmations.

[0:31:57] Voice 2: And we'll also know which local trust areas

[0:32:00] Voice 2: will be holding an actual election.

[0:32:03] Voice 2: And then we'll start the next step,

[0:32:04] Voice 2: which is advertising for how people can vote,

[0:32:07] Voice 2: where the advanced polling stations are located,

[0:32:10] Voice 2: and getting information out to non-resident electors as well so there's a lot of work to

[0:32:19] Voice 2: be done and that's going to be the focus for myself, Laurie and Russ to some degree over the

[0:32:25] Voice 2: next month or so working with the regional districts on that. So that's really it from

[0:32:30] Voice 2: legislative services point of view. With respect to local planning services I don't have anything

[0:32:36] Voice 2: on a 12 action list um the only thing i wanted to mention in local planning is that robert and

[0:32:43] Voice 2: heather especially and louisa are really doing a good job in keeping that department running

[0:32:52] Voice 2: and helping me a lot in that and i also just want to thank russ for all of the work he's been doing

[0:32:58] Voice 2: to help me and the planners keep the LPS services running.

[0:33:03] Voice 2: We do have a new director starting on the 15th.

[0:33:08] Voice 2: We are also interviewing for a new regional planning manager

[0:33:12] Voice 2: on Salt Spring Island.

[0:33:14] Voice 2: We hope to have those interviews next week,

[0:33:16] Voice 2: and the new planning director will be involved in that process.

[0:33:20] Voice 2: So I hope I'll have some good information for you

[0:33:23] Voice 2: regarding Salt Spring in another week or two.

[0:33:25] Voice 2: So I'll leave it there, and if there's any questions, I'll try and answer them. Thank you.

[0:33:32] Trustee Luckham: Okay, thank you very much. Any questions for the Director of Legislative Services and the Acting Director of Local Planning Services with respect to his report? Dan Rogers.

[0:33:43] Trustee Rogers (probable): I just want to see if I misheard. Could you say that the nomination package was 370 pages?

[0:33:52] Trustee Rogers (probable): that's

[0:33:54] Voice 2: correct the capital regional district they sent us the package it's 370 plus pages

[0:33:59] Voice 2: it includes yeah they've included all of the information uh on there's a lot of information

[0:34:08] Voice 2: this year that wasn't there in 2018 there's new there's new limits on um advertising

[0:34:15] Voice 2: candidate spending sponsorship all of that so all of that is in that package

[0:34:20] Voice 2: okay

[0:34:22] Trustee Rogers (probable): that'll not encourage people to run um uh that was what i thought the uh my other question

[0:34:31] Trustee Rogers (probable): was do you have any sense of when they might be available in the various regions the only reason

[0:34:36] Trustee Rogers (probable): i'm asking is i i wanted to get some of those that out to my communities and and uh and i was

[0:34:43] Trustee Rogers (probable): checking online just yesterday and there was nothing there uh in my regional district and

[0:34:49] Trustee Rogers (probable): And I'm guessing, do you have any sense as to when, I know you said this much, but do you know when, like, is it the end of this week, the end of next week?

[0:35:00] Trustee Rogers (probable): Do you have any sense?

[0:35:02] Voice 2: No, I'll call the regional districts, each of them, to find out when they expect to have it available.

[0:35:07] Voice 2: Capital Regional District wanted it to be available the day that the first advertisement went out, which I think is today.

[0:35:14] Voice 2: So they're ready.

[0:35:16] Voice 2: The other regional districts, their ads might not be going out for another week.

[0:35:19] Voice 2: They have to advertise twice between the 3rd and the 23rd, so as long as they meet that requirement.

[0:35:26] Voice 2: I will contact the regional districts, and I'll get back to you and let you know.

[0:35:30] Trustee Rogers (probable): Thanks a lot.

[0:35:31] Trustee Rogers (probable): I know that for some island trust areas, the advertising is somewhat irrelevant.

[0:35:38] Trustee Rogers (probable): relevant it's going to be getting information out more directly through other other forms because

[0:35:44] Trustee Rogers (probable): people don't really read the local newspaper in my area I know that's not I know that's not true

[0:35:50] Trustee Rogers (probable): in other areas they do read it there so yeah yeah

[0:35:53] Voice 9: okay thank you any

[0:35:57] Trustee Luckham: other questions no yeah so Sue

[0:35:59] Trustee Luckham: Allen and I heard that the um BC elections elections BC rather is what this called is

[0:36:07] Trustee Luckham: is applying much more rigorous requirements

[0:36:10] Trustee Luckham: around the election process.

[0:36:11] Trustee Luckham: And that's why we're seeing 370 pages.

[0:36:15] Trustee Luckham: Okay, so that concludes those reports.

[0:36:20] Trustee Luckham: If there's, do you have anything further David Mahler

[0:36:22] Trustee Luckham: in either of those areas?

[0:36:24] Trustee Luckham: I

[0:36:24] Voice 2: do not, thank you.

[0:36:26] Trustee Luckham: Okay, so then I think that concludes

[0:36:28] Trustee Luckham: our follow-up action list updates at this time.

[0:36:31] Trustee Luckham: And so let us proceed to local trust committee

[0:36:34] Trustee Luckham: chair updates.

[0:36:36] Trustee Luckham: I'm just going to follow my screen here and I see Sue Ellen Fast, Laura Patrick and Dan Rogers will proceed in that order.

[0:36:45] Trustee Fast: Okay, good morning everybody. I just have one meeting to point to.

[0:36:51] Trustee Fast: That's last week on Wednesday I met electronically with the Denman Island Local Trust Committee for a special meeting about farming regulations.

[0:37:04] Trustee Fast: and um so this was uh a presentation by the consultant uh upland consulting and um uh

[0:37:13] Trustee Fast: we had a bunch of motions in front of us and we passed uh different ones asking staff um

[0:37:20] Trustee Fast: for more details before we gave a second reading and um but anyway i just wanted to mention that

[0:37:27] Trustee Fast: that there are lots of changes happening in the Agricultural Land Commission regulations,

[0:37:34] Trustee Fast: including some that we might discuss today, I don't know.

[0:37:37] Trustee Fast: And that consultant and planner, Marlis McCarger, out of Northern Office,

[0:37:44] Trustee Fast: are the most up to date within the staff at the Islands Trust, I think,

[0:37:49] Trustee Fast: about the changes happening in the ALC regarding second dwellings and things like that.

[0:37:55] Trustee Fast: So I just wanted to flag that.

[0:37:57] Trustee Fast: And there were zero members of the public at the meeting.

[0:38:00] Trustee Fast: I don't know who might have been watching online, but we didn't have anybody there to ask questions or to give more input.

[0:38:12] Trustee Fast: However, we had huge input earlier in the process, including a thick wadge of surveys filled out by hand.

[0:38:24] Trustee Fast: So there's lots of interest in farming regulations on Denman Island.

[0:38:29] Trustee Fast: It's a big part of their community.

[0:38:31] Trustee Fast: And that was a very interesting meeting.

[0:38:33] Trustee Fast: And that's all I've got to report.

[0:38:34] Trustee Fast: Thank you.

[0:38:36] Voice 6: Thank you, Sue Ellen.

[0:38:38] Voice 6: Let's go to Trustee Patrick.

[0:38:43] Voice 11: Thank you.

[0:38:44] Voice 11: And Sue Ellen, I hope the North Office has been talking.

[0:38:47] Voice 11: I don't know if we have the staff left anymore in Salt Spring,

[0:38:50] Voice 11: but Salt Spring had been advancing the ALC housing quite early in the process.

[0:38:56] Voice 11: So I assume the two offices are sharing notes.

[0:39:05] Voice 11: We had a North Pender community information meeting last week.

[0:39:10] Voice 11: It was the second for the land use bylaw review project.

[0:39:16] Voice 11: Again, I really want to specifically call out the planning staff member, Kim, who really sets the standard for doing community information meetings.

[0:39:38] Voice 11: her presentations are really well done, really brought down to a human level of understanding

[0:39:47] Voice 11: and explanation. She presents very well and just sort of nails that level of detail

[0:39:56] Voice 11: appropriately. So I really think it's a standard we should be looking at because

[0:40:03] Voice 11: it you know she's it runs well and the questions afterwards are uh well tailored and well you know

[0:40:13] Voice 11: brought into the the conversation so um again i've been very impressed with what we've been doing on

[0:40:20] Voice 11: north pender and the staff support that's been been there because it is complex especially a

[0:40:26] Voice 11: a full land use bylaw review uh that's going to replace an entire land use bylaw is is complicated

[0:40:33] Voice 11: in these days um we had about 23 attendees and um you know like i said it was a very nice a very

[0:40:44] Voice 11: good meeting um very we our next meeting will be we'll have an in-person meeting next week

[0:40:50] Voice 11: week and then there will be a public hearing schedule oh no then there's a full day open house

[0:40:59] Voice 11: style community information meeting following the local trust committee meeting and it'll be

[0:41:06] Voice 11: really you know good to see how that works and having people in the room working the issues and

[0:41:11] Voice 11: and and so forth so I'm looking forward to that process and then the public hearing will be

[0:41:16] Voice 11: scheduled sometime in september yes i did attend the governance committee last week

[0:41:25] Voice 11: the election process for the chair and vice chair went very quickly lee middleton

[0:41:30] Voice 11: is the chair and somehow i ended up vice chair i said that was conditional on lee not missing

[0:41:37] Voice 11: seeing any meetings between now and then. But I thought the conversations were good. The CAO,

[0:41:47] Voice 11: the staff support information was good, kind of laid out some suggestions on how to frame some of

[0:41:55] Voice 11: the conversations. And that helped the committee immensely work through some of those inaugural

[0:42:00] Voice 11: inaugural issues with those, with that framework. And they did agree, and I'm sorry, I was looking

[0:42:08] Voice 11: back through my notes and I didn't write it down. They sort of, I believe there were four items that

[0:42:14] Voice 11: were sort of identified as priority items. Russ, I don't know if you, one of them was the elections

[0:42:22] Voice 11: the elections of the um executive um and i can't remember and the third and fourth one was the

[0:42:29] Voice 11: strategic planning but i can't remember the other two i didn't write that down

[0:42:34] Voice 11: did you have those russ's scrambling through his notes too

[0:42:38] Voice 4: um a meeting at trust council

[0:42:41] Voice 4: so a discussion moment in trust council i think was a priority and how to set that

[0:42:47] Voice 4: and how to frame that appropriately and I think the other one was orientation for the upcoming

[0:42:54] Voice 4: council but

[0:42:55] Voice 11: sorry I have all my notes here and for some reason I didn't write those four down as

[0:43:01] Voice 11: as they nailed on those things the only other thing I wanted to talk about was just because it

[0:43:09] Voice 11: It was amazing to watch.

[0:43:11] Voice 11: Last week, a group of 23 organizations and employers on Salt Spring issued a press release

[0:43:19] Voice 11: on the speculation of vacancy tax.

[0:43:22] Voice 11: This was a non-political group that issued a press release in that morning and had national

[0:43:29] Voice 11: news coverage by that afternoon.

[0:43:32] Voice 11: The news coverage they got from that press release was amazing from the group.

[0:43:37] Voice 11: So I think we have something to learn from community organizations trying to bring attention to island issues was extremely effective.

[0:43:45] Voice 11: And I thought that the tenor that they took, they did not, you know, say put that tax in place.

[0:43:52] Voice 11: They said a version of it or something of that nature. So they left the door open as to what that was.

[0:43:58] Voice 11: with even a minister's response that day. Minister Robinson did make a statement

[0:44:07] Voice 11: that afternoon. It wasn't necessarily helpful. She just said no, and she lumped Salt Spring and

[0:44:13] Voice 11: the Southern Gulf Islands together in her statement, even though the press release was

[0:44:17] Voice 11: very clear, only Salt Spring. But anyway, I just thought I'd bring that to your attention.

[0:44:26] Voice 6: I too

[0:44:27] Trustee Luckham: noticed that thank you very much um all right let's go to uh Dan Rogers thank you for

[0:44:33] Trustee Luckham: your report Trustee Patrick um

[0:44:37] Trustee Rogers (probable): thank you um all and good to see everyone um I I think I already

[0:44:44] Trustee Rogers (probable): reported last week that I I had a busy week I had and I reported in our phone calls that I had

[0:44:51] Trustee Rogers (probable): meetings on both main island on monday and and galliano on tuesday um uh we had a short meeting

[0:45:00] Trustee Rogers (probable): on galliano to set some public hearing dates a cim and hearing dates for um for an affordable housing

[0:45:08] Trustee Rogers (probable): project there in september uh and maine we went um through our uh our public hearing and approval

[0:45:16] Trustee Rogers (probable): of bylaws, some of which are on our agenda. On Thursday, I was on Gabriola. So I had the whole

[0:45:24] Trustee Rogers (probable): suite of local trust committees last week. I have to say for the first time in my term as the Vice

[0:45:32] Trustee Rogers (probable): Chair, I boated across the Salish Sea and it was a wonderful experience because this is one of those

[0:45:37] Trustee Rogers (probable): those classic weeks where the Salish Sea is very calm and everything is beautiful.

[0:45:44] Trustee Rogers (probable): And it was, it's, so I boated and then stayed over in Silver Bay and then with Trustee Colburn.

[0:45:51] Trustee Rogers (probable): So it was great to do that.

[0:45:53] Trustee Rogers (probable): It was a pretty busy meeting on Gabriel, even though the agenda wouldn't necessarily have reflected that.

[0:46:02] Trustee Rogers (probable): Just a couple of items that are, that came up that you might be interested in.

[0:46:06] Trustee Rogers (probable): there's a fair amount of of we had actually four speakers uh there's a fair amount of movement to

[0:46:13] Trustee Rogers (probable): try and develop a community heritage register and a community heritage commission on gabriola

[0:46:21] Trustee Rogers (probable): that is far more complicated than you might imagine and staff is a little

[0:46:28] Trustee Rogers (probable): uh concerned about the amount of staff work that would go into that rightfully so um so

[0:46:35] Trustee Rogers (probable): So, but we had a number of speakers urging us to do that on Gabriela.

[0:46:45] Trustee Rogers (probable): I think one of the concerns from our point of view was,

[0:46:50] Trustee Rogers (probable): while there was a protocol now between the Museum Society and the CINEMEC,

[0:46:56] Trustee Rogers (probable): there wasn't a specific indication of support for doing this from the CINEMEC.

[0:47:01] Trustee Rogers (probable): So we're going to have some reach out to them to have a discussion related to that.

[0:47:06] Trustee Rogers (probable): um interestingly uh on the day that um uh we met there was you may have seen in the news there was

[0:47:15] Trustee Rogers (probable): the uh uh the uh entering into of an agreement between bc ferries and the tsunami um that's

[0:47:25] Trustee Rogers (probable): somewhat of a uh that sort of as an interesting evolution since our time two years ago when we

[0:47:32] Trustee Rogers (probable): We had an application from BC Ferries on our agenda that we indicated we would not process any further until we had some indication that there was some agreement or some understanding between the two.

[0:47:45] Trustee Rogers (probable): Well, that has now come to pass.

[0:47:47] Trustee Rogers (probable): They now have a formal agreement between the First Nation and the BC Ferries.

[0:47:52] Trustee Rogers (probable): I'm not sure it's the first one between First Nations and the BC Ferries, but it certainly

[0:47:57] Trustee Rogers (probable): indicated that it might have been the first.

[0:47:59] Trustee Rogers (probable): My reading of the press report indicated that.

[0:48:02] Trustee Rogers (probable): So that came up during our meeting, just as a reporting matter.

[0:48:08] Trustee Rogers (probable): And unfortunately, that signing agreement was occurring at the exact time that our local

[0:48:14] Trustee Rogers (probable): trust committee was meeting.

[0:48:15] Trustee Rogers (probable): So the trustees, although were invited to attend, they weren't able to attend, which

[0:48:21] Trustee Rogers (probable): was unfortunate uh because apparently the first nation the tsunami was um uh i won't say grateful

[0:48:27] Trustee Rogers (probable): but was appreciative of the fact that we had uh taken the position that we had um there were other

[0:48:35] Trustee Rogers (probable): things that came out of the gabriola meeting just so you know i'll be sending i have to prepare

[0:48:42] Trustee Rogers (probable): um uh advocacy letters for the local trust committee regarding aircraft noise from um

[0:48:48] Trustee Rogers (probable): both in the Nanaimo Airport and the flowplanes,

[0:48:53] Trustee Rogers (probable): and also because TELUS is using toxic herbicides on the island,

[0:48:59] Trustee Rogers (probable): and that has raised some concerns that they should not be doing that,

[0:49:02] Trustee Rogers (probable): close to a water source, I might add.

[0:49:05] Trustee Rogers (probable): They've been using Roundup, and that has caused some concerns.

[0:49:11] Trustee Rogers (probable): And the other thing, there is a discussion going on about making a request,

[0:49:15] Trustee Rogers (probable): which I suggested might come better come through Trust Council to lobby to extend the net the

[0:49:22] Trustee Rogers (probable): proposed National Marine Conservation Area to include more northern Gabriola you remember that

[0:49:28] Trustee Rogers (probable): came up at Trust Council the question was asked and that's now gotten some legs on the island

[0:49:33] Trustee Rogers (probable): and we talked about and I suggested that the two trustees perhaps bring a motion to Trust Council

[0:49:39] Trustee Rogers (probable): as opposed to have the LTC try and pass a motion.

[0:49:44] Trustee Rogers (probable): I said, it would probably be an advocacy matter

[0:49:46] Trustee Rogers (probable): that was I suggested that via advocacy matter

[0:49:49] Trustee Rogers (probable): that was more readily handled by trust council.

[0:49:57] Trustee Rogers (probable): So anyway, it was a good meeting.

[0:50:00] Trustee Rogers (probable): We're moving forward with our ecological protection zone

[0:50:06] Trustee Rogers (probable): and hope to get those bylaws passed

[0:50:09] Trustee Rogers (probable): before the end of term and with that I got on my boat and boated back across the Salish Sea

[0:50:15] Trustee Rogers (probable): and that was a lovely day and those are my last local trust committee meetings and just as a

[0:50:21] Trustee Rogers (probable): matter for everyone's interest I'm going to be going out of the out of the province for a few

[0:50:28] Trustee Rogers (probable): weeks starting next Tuesday so I'll be away until closer to the end of August but we'll have

[0:50:34] Trustee Rogers (probable): connectivity um uh oh there was one other thing i just wanted to you know that there's work

[0:50:42] Trustee Rogers (probable): happening with the conservancy and um now yeah we've sort of sort of hooked the conservancy and

[0:50:49] Trustee Rogers (probable): the the uh biosphere the house on biosphere about creating hopefully creating a a celebration event

[0:50:56] Trustee Rogers (probable): that involves the squamish nation at least the squamish uh on for sandy beach because that's

[0:51:00] Trustee Rogers (probable): never occurred um that you may remember that was the 30th uh nature's reserve that uh that

[0:51:07] Trustee Rogers (probable): but there has never been a an event mostly because it all occurred during covet and so they're

[0:51:12] Trustee Rogers (probable): they're working together to try and create something that would would be appropriate and

[0:51:17] Trustee Rogers (probable): meaningful for uh uh that uh on the beach itself so that's that's happening as well that that work

[0:51:24] Trustee Rogers (probable): is ongoing at the milling.

[0:51:26] Trustee Rogers (probable): Thanks. I'll stop there.

[0:51:29] Trustee Luckham: Very good. Thank you, Dan.

[0:51:32] Trustee Luckham: I'll just maybe make a remark.

[0:51:34] Trustee Luckham: I'm surprised to hear what you said

[0:51:36] Trustee Luckham: about the herbicide being used by TELUS

[0:51:42] Trustee Luckham: because BC Hydro has a really well-developed program

[0:51:47] Trustee Luckham: for whole maintenance protection

[0:51:51] Trustee Luckham: protection with very stringent standards about proximity to wells, property lines, et cetera,

[0:51:59] Trustee Luckham: et cetera. So it's interesting that those two agencies utilizing the same infrastructure

[0:52:04] Trustee Luckham: don't maybe have some collaborative understanding of what's required there. So just a bit of

[0:52:11] Trustee Luckham: information. There's a really good program that BC Hydro has for pole maintenance, and I would

[0:52:16] Trustee Luckham: consider that being a pole maintenance issue. Well,

[0:52:18] Trustee Rogers (probable): it wasn't a pole maintenance issue,

[0:52:20] Trustee Rogers (probable): and that may be the disconnect it was a standalone telus uh structure building where they probably

[0:52:26] Trustee Rogers (probable): have all their switching equipment that they own a piece of property right on the road as you come

[0:52:31] Trustee Rogers (probable): up from the ferry and it just so happens that the next property up or there's a well that services

[0:52:36] Trustee Rogers (probable): not only ferries but the pub and a number of the houses down below and uh so one of those things

[0:52:43] Trustee Rogers (probable): Okay,

[0:52:44] Trustee Luckham: good, good clarity. Okay, thank you. So, despite having had some time off or trying to get time off over the BC day long weekend with family and extended family from across the country, and Victoria had several lovely days in Victoria.

[0:53:06] Trustee Luckham: Victoria. The emails and phone calls with respect to everything from short-term vacation rentals

[0:53:13] Trustee Luckham: to the protests and activities going on at Channel Ridge with respect to the

[0:53:21] Trustee Luckham: Rogers Communications Tower has certainly been ongoing. And so just so for those of you that

[0:53:28] Trustee Luckham: know, there was two events on the same day there. I think it was, and I don't believe

[0:53:35] Trustee Luckham: there's been any further since but i might be wrong about that um um the protesters did arrive

[0:53:43] Trustee Luckham: and block the road with vehicles um at the at the telus rogers site um we rcmp were engaged

[0:53:51] Trustee Luckham: and cleared the traffic without um without further protest um however later on that day

[0:53:58] Trustee Luckham: um another delivery truck was turned back by protesters and that delivery was unsuccessful

[0:54:03] Trustee Luckham: successful. There was no intervention by RCMP or anybody else. And certainly there's a lot of

[0:54:11] Trustee Luckham: ongoing work there. We've got a request out to legal counsel for an opinion on the information

[0:54:19] Trustee Luckham: the LTC wanted. And that is ongoing. I anticipate there'll be a conversation in the next August

[0:54:27] Trustee Luckham: August meeting, August the 9th on Salt Spring Island.

[0:54:32] Trustee Luckham: Yeah, so other than that, I've had no meetings.

[0:54:36] Trustee Luckham: And my next meeting is indeed on Salt Spring Island on next Tuesday.

[0:54:41] Trustee Luckham: So that's all from here.

[0:54:46] Trustee Luckham: So I'm going to go now.

[0:54:49] Trustee Luckham: If there's anything additional required that you would like to report to Ellen Fast,

[0:54:54] Trustee Luckham: asked if you're in your position as a liaison to the Analyst Trust Conservancy?

[0:55:00] Trustee Fast: Just that the

[0:55:01] Trustee Fast: Analyst Trust Conservancy is trying to organize a meeting late in August, a special meeting for us

[0:55:08] Trustee Fast: to talk about the communications plan that's coming. And so we're planning to be in the

[0:55:15] Trustee Fast: Victoria office, I believe. So that's underway. Thank you.

[0:55:19] Trustee Luckham: Great. Okay. And maybe I'll just add

[0:55:21] Trustee Luckham: add actually in my report, I should have done that, is there's a set of bylaws 526 and 530

[0:55:27] Trustee Luckham: that are advancing both independent of each other. But one, indeed, as was raised earlier by

[0:55:36] Trustee Luckham: Vice Chair Patrick, is a well-advanced amendments to the housing requirements on

[0:55:44] Trustee Luckham: agricultural lands in the Salt Spring Islands Trust area with respect to those amendments

[0:55:51] Trustee Luckham: that came forward from the ALC almost a year ago,

[0:55:55] Trustee Luckham: six months ago anyway,

[0:55:58] Trustee Luckham: and looking at accommodating those

[0:56:00] Trustee Luckham: and providing provisions for farm worker housing

[0:56:03] Trustee Luckham: on Salt Spring.

[0:56:03] Trustee Luckham: So there's indeed a lot of work has been going on there.

[0:56:07] Trustee Luckham: And certainly there's opportunities to share that

[0:56:10] Trustee Luckham: with other LTCs, including Denman.

[0:56:13] Trustee Luckham: And really glad to hear the work that's happening on Denman,

[0:56:16] Trustee Luckham: which is one of the other significant farming communities

[0:56:20] Trustee Luckham: in the honest trust area okay so i'm going to move on now uh are we uh okay to continue on to

[0:56:27] Trustee Luckham: the bylaws at this point maybe we'll have a little pause before we get to trust council meeting

[0:56:32] Trustee Luckham: preparation is that okay with everybody all right so we'll schedule for a 10 or 15 minute break

[0:56:38] Trustee Luckham: at the end of the bylaws and then we'll continue on with the remainder of the agenda

[0:56:45] Trustee Luckham: So I just want to note, before we go into this section, that the bylaws, approvals, and advancement of bylaws and OCPs and housing agreements and the like, all are provided for in Section 27 of the Alliance Trust Act.

[0:57:04] Trustee Luckham: And we are limited in our review of advancing those bylaws by whether or not they're in compliance and not in opposition to the policy statement and OCPs.

[0:57:21] Trustee Luckham: And so just want to say that because we've had some correspondence from members of the community, and I will direct your attention to those pieces of correspondence in Section 10 of our agenda with respect to one or more of the one of the bylaws anyway, that's in our agenda package today.

[0:57:40] Trustee Luckham: So just advise to keep our remarks and comments within our framework of decision-making and advancing these.

[0:57:51] Trustee Luckham: So the first set of bylaws that are before us are 276, 277, 274.

[0:57:58] Trustee Luckham: And I'll ask the chair of the Galliano LTC whether you would like to present these to us or whether you need some staff support for that.

[0:58:12] Trustee Rogers (probable): I could talk about this for a long time and I'd be happy to present it.

[0:58:17] Trustee Rogers (probable): although i do know that planner smith is here uh with us uh and want to uh acknowledge the

[0:58:25] Trustee Rogers (probable): uh the work uh that he has done on these uh and uh for a number of years um i i will um

[0:58:38] Trustee Rogers (probable): indicate that the the so what i can say is this is the um uh what it's called it's short form

[0:58:46] Trustee Rogers (probable): Giggers on Galliano, which stands for, it doesn't matter what it stands for, it stands for the

[0:58:53] Trustee Rogers (probable): Housing Society's application. This is the bylaws to effectuate an application to rezone a portion

[0:59:04] Trustee Rogers (probable): of what's called the heritage forest. In short form, and I want to say I'm paraphrasing and not

[0:59:13] Trustee Rogers (probable): giving you the whole lengthy explanation but the Heritage Forest was created a number of years ago

[0:59:22] Trustee Rogers (probable): I'll say 20 for and that may not be exactly accurate in as part of a subdivision that

[0:59:30] Trustee Rogers (probable): occurred and one of the ideas in that Heritage Forest declaration was the creation of that it

[0:59:37] Trustee Rogers (probable): would be at some point an appropriate location for an affordable housing project. There is

[0:59:44] Trustee Rogers (probable): controversy about what the exact terms of those and that would explain some of the letters that

[0:59:49] Trustee Rogers (probable): you have received. An application was received to rezone a portion to two hectares of the Heritage

[0:59:59] Trustee Rogers (probable): for it.

[1:00:00] Trustee Rogers (probable): to allow for a multi-unit housing project.

[1:00:07] Trustee Rogers (probable): This has been through and has been the topic of discussion

[1:00:11] Trustee Rogers (probable): for over two years at the LTC.

[1:00:16] Trustee Rogers (probable): We had a number of expert reports.

[1:00:19] Trustee Rogers (probable): We've had a number of technical reports.

[1:00:21] Trustee Rogers (probable): We've had some water reports.

[1:00:23] Trustee Rogers (probable): We've had some input regarding wildfire analysis.

[1:00:26] Trustee Rogers (probable): analysis we've had um some reports around a water management plan we've had discussions around other

[1:00:33] Trustee Rogers (probable): aspects of this at the end of the day oh and i should point out that this was um uh an application

[1:00:42] Trustee Rogers (probable): that one of the two trustees was recused from throughout that would be uh trustee wolverton

[1:00:47] Trustee Rogers (probable): so it was uh trustee rockefeller myself in fact were the uh local trust committee that made all

[1:00:54] Trustee Rogers (probable): of these all of the decisions related to this with the assistance so the ocp is that a very brief

[1:01:00] Trustee Rogers (probable): amendment to to sort of change the map and to also change uh one provision of the ocp related to what

[1:01:07] Trustee Rogers (probable): is considered to be affordable housing to change it from exclusively for affordable housing to

[1:01:14] Trustee Rogers (probable): primarily for affordable housing um then the lv the land use bylaw uh facilitates the the um uh

[1:01:23] Trustee Rogers (probable): The rezoning allows for a series of provisions

[1:01:29] Trustee Rogers (probable): to allow for a particular type of housing to occur there.

[1:01:36] Trustee Rogers (probable): And then the housing agreement is there,

[1:01:38] Trustee Rogers (probable): which contains a lengthily negotiated provisions

[1:01:44] Trustee Rogers (probable): related to housing on the island,

[1:01:47] Trustee Rogers (probable): and how to determine what is and what is not allowed to be built there

[1:01:52] Trustee Rogers (probable): and how it would be managed going on.

[1:01:54] Trustee Rogers (probable): There is also, by the way, a section 219 covenant

[1:01:57] Trustee Rogers (probable): that has been agreed to that will be entered into

[1:02:00] Trustee Rogers (probable): and placed on the land,

[1:02:02] Trustee Rogers (probable): which provides a series of environmental protections

[1:02:05] Trustee Rogers (probable): related to the development,

[1:02:08] Trustee Rogers (probable): everything from how the water is managed

[1:02:11] Trustee Rogers (probable): and how the sewage is managed

[1:02:14] Trustee Rogers (probable): and how trees are protected, et cetera, et cetera, et cetera.

[1:02:19] Trustee Rogers (probable): the major item and one of the why the lengthy way a lot of the correspondence you received

[1:02:24] Trustee Rogers (probable): although there were others and I don't want to diminish any of them but the major item became

[1:02:29] Trustee Rogers (probable): the water issue and whether it would affect the water for the the neighbors you have received and

[1:02:36] Trustee Rogers (probable): seen correspondence related to this prior to today and now you're seeing more correspondence

[1:02:42] Trustee Rogers (probable): related to that and I just want to point out and a lot of it is there that the there was an initial

[1:02:48] Trustee Rogers (probable): initial pump test and a rotter report and then there was a peer review done at the expense of

[1:02:55] Trustee Rogers (probable): some of the neighbors that's also in your package and of course the the province did its job and

[1:03:01] Trustee Rogers (probable): and reviewed all of this material and has provided a report and granted a conditional license for the

[1:03:10] Trustee Rogers (probable): water on the property all of which has led to the the trustees to conclude that the that the

[1:03:18] Trustee Rogers (probable): provisions of the trust policy statement and that we were satisfied related to that and so we passed

[1:03:24] Trustee Rogers (probable): the various motions and the bylaws and gave them the second and third reading we had a community

[1:03:29] Trustee Rogers (probable): information meeting i'll say three weeks ago now maybe it was more than that i'd have at the

[1:03:34] Trustee Rogers (probable): beginning of july then we had a public hearing at which there were approximately 85 uh people

[1:03:40] Trustee Rogers (probable): in attendance and another 30 online uh and over 35 people spoke at the public hearing and after

[1:03:47] Trustee Rogers (probable): the public hearing concluded and we received of course hundreds of letters throughout this

[1:03:53] Trustee Rogers (probable): whole process and i mean hundreds and we we approved and gave second and third reading to

[1:04:01] Trustee Rogers (probable): all of these bylaws i don't know if brad wants to fill anything in and i'm happy to answer any

[1:04:07] Trustee Rogers (probable): questions i've tried to just give you a summary of what it is but all the material is there

[1:04:12] Trustee Rogers (probable): Right.

[1:04:13] Trustee Luckham: Thank you, Dan. So I would like to acknowledge planner Brad Smith. Thank you

[1:04:19] Trustee Luckham: for joining us. This might be the first time you've joined executive committee to present a

[1:04:23] Trustee Luckham: bylaw. And do you have anything in addition to what Vice Chair Rogers has provided us today with

[1:04:30] Trustee Luckham: respect to bylaws 274, 276, and 277?

[1:04:35] Voice 1: Nothing in particular. I think Chair Rogers covered it well,

[1:04:37] Voice 1: unless you have any questions thank you chair look okay

[1:04:40] Trustee Luckham: perfect thank you and are there any

[1:04:42] Trustee Luckham: questions for either the planner or the vice chair no dan you want to make a motion

[1:04:50] Trustee Rogers (probable): you i'll move that the island trust committee executive committee approved galley animal

[1:04:55] Trustee Rogers (probable): island local trust committee bylaws number 274 cited as galliano housing agreement

[1:05:00] Trustee Rogers (probable): uh bylaw number 274 2019 in accordance with section 27 of the islands trust act

[1:05:08] Trustee Rogers (probable): right

[1:05:09] Trustee Luckham: okay so thank you dan i note that you've picked that up in a different order than presented

[1:05:13] Trustee Luckham: in our agenda but

[1:05:15] Trustee Rogers (probable): uh i have yeah

[1:05:17] Trustee Luckham: it's two

[1:05:18] Trustee Fast: seven they're reversed that's all that's

[1:05:23] Trustee Rogers (probable): fine uh one

[1:05:24] Voice 6: that i

[1:05:24] Trustee Rogers (probable): have up is two seven four is that not yes

[1:05:27] Voice 11: i have exactly the same so it's it's just

[1:05:30] Voice 11: different oh i see

[1:05:32] Voice 11: oh oh

[1:05:34] Trustee Rogers (probable): at the bottom yeah

[1:05:35] Trustee Luckham: i'm so i'm following the agenda covered page

[1:05:38] Trustee Luckham: but you are right dan and so do i have a seconder for the motion i'll second second device well i'm

[1:05:45] Trustee Luckham: fast i just wasn't sure whether or not oh

[1:05:47] Trustee Rogers (probable): i see i see i'm sorry i'm reading i see the yes okay

[1:05:50] Trustee Luckham: that's all right um so this

[1:05:53] Trustee Rogers (probable): is the housing agreement um and if i just

[1:05:56] Trustee Rogers (probable): speak to it briefly

[1:05:57] Trustee Rogers (probable): this is the housing agreement which by the way as i said went through exhaustive negotiations

[1:06:02] Trustee Rogers (probable): negotiations and was changed a number of times. And I just want to say for anybody watching and

[1:06:07] Trustee Rogers (probable): for the purposes of, and I'm sure that some of you have been aware of this, of course,

[1:06:12] Trustee Rogers (probable): it was changed a number of times because of the reflection of how it was that these projects can

[1:06:18] Trustee Rogers (probable): get funded. The understanding related to that has changed as well. And while we were a little bit,

[1:06:25] Trustee Rogers (probable): it was originally designed to be specifically related to the BC housing funding formula,

[1:06:31] Trustee Rogers (probable): of the 50-30-20, it was made more flexible because the reality became, or at least the

[1:06:40] Trustee Rogers (probable): evidence was explained to us, and as I understood it, having done a number of these, it became

[1:06:47] Trustee Rogers (probable): more obvious that a little bit more flexibility related to how the funding was provided.

[1:06:54] Trustee Rogers (probable): So now would be required in order to make sure that these are to allow the applicants to provide apply for other types of funding.

[1:07:03] Trustee Rogers (probable): So the formula, the housing agreement now provides for minimum or maximum income levels and ensuring that on average, the rental is below the 30 percent at or below the 30 percent of average income in the Southern Gulf Islands.

[1:07:20] Trustee Rogers (probable): So that it was changed in the way that the criteria were set. Anyway, this was this was a lot of work to get to this point, and is reflected in other applications on both main island and, and on on actually on Galleon. So anyway, thank you. I just wanted to make that point.

[1:07:40] Trustee Luckham: Thank you, Dan. So moved and seconded. Is there any further discussion? Trustee Patrick?

[1:07:45] Trustee Luckham: I

[1:07:46] Voice 11: just want to note it's not relevant to this conversation, but what is coming is there is a coalition of housing groups across Salt Spring and the Southern Gulf Islands that hope to be the recipient of a significant CMHC grant here in September.

[1:08:00] Voice 11: And, you know, creating template forms for our benefit of Islands Trust is one of the items that they have on their to-do list.

[1:08:08] Voice 11: So I just want that as a heads up on what's coming down the road.

[1:08:12] Voice 11: okay

[1:08:14] Voice 6: thank you that's good information trustee fast yeah

[1:08:18] Trustee Fast: just to say um thank you for the

[1:08:21] Trustee Fast: thorough reporting on um all of these bylaws and uh can see how much um work went into them and i

[1:08:28] Trustee Fast: had my question satisfied by uh reading the reports um and in particular the um water license

[1:08:37] Trustee Fast: the conditional water license from flynnward and the cultural monitoring and all those things are

[1:08:42] Trustee Fast: very good to see thank you i'm in

[1:08:47] Voice 9: support yeah

[1:08:48] Trustee Luckham: very good um i too am in support and just note

[1:08:52] Trustee Luckham: that in the referrals to first nations there's a growing interest in providing opportunities for

[1:08:59] Trustee Luckham: first nations community members to return home to the gulf islands and i'm glad that those

[1:09:05] Trustee Luckham: conversations are ongoing at the islands trust with significant work being done on cabriola

[1:09:12] Trustee Luckham: as well as acknowledgement of that on Galeano and Maine.

[1:09:17] Trustee Luckham: So thank you to everybody for that.

[1:09:19] Trustee Luckham: I'll call the vote on this motion that's on the table,

[1:09:22] Trustee Luckham: which is for bylaw number 274.

[1:09:24] Trustee Luckham: All those in favor?

[1:09:27] Trustee Luckham: And none opposed, so that carries.

[1:09:29] Trustee Luckham: So thank you very much.

[1:09:30] Trustee Luckham: Dan, you want to proceed?

[1:09:32] Trustee Luckham: I

[1:09:32] Trustee Rogers (probable): will, that the Islands Trust Executive Committee

[1:09:35] Trustee Rogers (probable): approve Galeano Local Trust Committee bylaw number 276,

[1:09:39] Trustee Rogers (probable): cited as the Galeano Official Community Plan

[1:09:42] Trustee Rogers (probable): Plan, bylaw number 2.08, 1995, amendment number 2, 2020,

[1:09:46] Trustee Rogers (probable): in accordance with section 27 of the Islands Trust Act.

[1:09:51] Trustee Luckham: Move to have a seconder.

[1:09:53] Trustee Luckham: Trustee Faf, thank you very much.

[1:09:56] Trustee Luckham: Any discussion or just speak to the motion?

[1:09:59] Trustee Rogers (probable): I'll just say one thing

[1:10:00] Trustee Rogers (probable): because the first one was the housing agreement

[1:10:01] Trustee Rogers (probable): and I won't take more of your time.

[1:10:04] Trustee Rogers (probable): I gave extensive reasons for supporting these thing

[1:10:08] Trustee Rogers (probable): as was pointed out by one of the letter writers

[1:10:10] Trustee Rogers (probable): at the at the at the conclusion of the public hearing and if anybody's interested in the

[1:10:16] Trustee Rogers (probable): reasons i gave uh they're on video and you can watch them i don't know but uh i so just so you

[1:10:24] Trustee Rogers (probable): know i i gave it thorough thought and consideration before i voted in favor of this thank you very

[1:10:31] Trustee Luckham: good thank you dan any further discussion all those in favor any opposed none opposed that

[1:10:39] Trustee Luckham: That carries unanimously.

[1:10:41] Trustee Luckham: Thank you, Dan.

[1:10:42] Trustee Luckham: By-law number 277, over to you.

[1:10:44] Trustee Rogers (probable): I'll move that the Island's Trust Executive Committee

[1:10:47] Trustee Rogers (probable): approve Galliano Local Trust Committee

[1:10:49] Trustee Rogers (probable): by-law number 277 cited as Galliano Land Use

[1:10:53] Trustee Rogers (probable): by-law number 127, 1999 amendment number 12028

[1:10:58] Trustee Rogers (probable): accordance with section 27 of the Island's Trust Act.

[1:11:01] Trustee Luckham: Move to have a seconder.

[1:11:02] Trustee Luckham: Trustee Patrick, thank you.

[1:11:04] Trustee Luckham: Here to speak to it?

[1:11:06] Trustee Luckham: No.

[1:11:06] Trustee Luckham: all right so any further discussion all those in favor any opposed so that too carries um so thank

[1:11:16] Trustee Luckham: you very much um executive committee for advancing um the the set of bylaws for galliano i'm going to

[1:11:23] Trustee Luckham: move to item 6.2 male island ltc numbers 189 and 184 and uh this to uh fall on toffee rogers and

[1:11:34] Trustee Luckham: i believe

[1:11:34] Trustee Rogers (probable): sorry to be my voice so much uh this these bylaws are um the conclusion or the sorry

[1:11:43] Trustee Rogers (probable): the second and third reading and the public hearing and reporting on what we called our

[1:11:48] Trustee Rogers (probable): flexible housing or distributed housing project on on main island we recently had a public hearing

[1:11:54] Trustee Rogers (probable): community information meeting and then subsequently a public hearing related to this we actually had

[1:11:59] Trustee Rogers (probable): three or four. This is a pilot project on Main Island to allow for increased density

[1:12:09] Trustee Rogers (probable): of numbers of houses without exceeding a certain total limit on certain properties on the island.

[1:12:16] Trustee Rogers (probable): So the idea is you could build a number of smaller residences to create some more affordable housing.

[1:12:24] Trustee Rogers (probable): there's an area that's in the mapping of the island that was chosen specifically because there

[1:12:30] Trustee Rogers (probable): were uh there were not what the kinds of water issues that might exist elsewhere um and uh it was

[1:12:37] Trustee Rogers (probable): and it was um after extensive discussion with the community and the water improvement districts

[1:12:43] Trustee Rogers (probable): those were chosen and this has now been passed and we hope that it can be a uh the pilot will

[1:12:48] Trustee Rogers (probable): be successful there'll be some uptake on the offer uh we had and uh in fact there's people

[1:12:54] Trustee Rogers (probable): elsewhere on the island have contacted the local trust committee to ask if they too could be

[1:12:59] Trustee Rogers (probable): included who aren't currently and so you know this is their this attempt been a lot of work for two

[1:13:04] Trustee Rogers (probable): and a half three years and i commend the local trust committee and trustee dodds for championing

[1:13:09] Trustee Rogers (probable): this and uh we hope it's a way to create some housing uh that would be more affordable for

[1:13:15] Trustee Rogers (probable): people to live on the island so that's what it is happy to answer any questions any questions

[1:13:22] Trustee Luckham: oh two hands jumping up trustee patrick over to you no

[1:13:27] Voice 11: i i just want to applaud main island for

[1:13:30] Voice 11: bringing some innovation and i'm going to take this moment to plug our our cao um we really

[1:13:35] Voice 11: should have like marissa chadwick being the housing planner across the islands trust i think she you

[1:13:41] Voice 11: is a grand example of bringing innovation

[1:13:44] Voice 11: and interesting approaches that are necessary.

[1:13:47] Voice 11: And we should be sharing these things across the islands

[1:13:52] Voice 11: and all participating and watching what's happening

[1:13:56] Voice 11: and as we go forward.

[1:13:58] Voice 11: Thank

[1:14:01] Voice 6: you, Trustee Patrick.

[1:14:03] Voice 6: Trustee Fast.

[1:14:04] Trustee Fast: Thank you.

[1:14:06] Trustee Fast: My question is related to the ones that I have

[1:14:12] Trustee Fast: about a similar bylaw passing on Bowen and it relates to ecological protection.

[1:14:21] Trustee Fast: And I had a look through the materials here, I may have missed it, but I'm wondering if somebody

[1:14:26] Trustee Fast: could describe how main island ecology is and the processes, the ecological processes are

[1:14:35] Trustee Fast: protected or restored through this project?

[1:14:39] Trustee Rogers (probable): Perhaps you could be a little bit more

[1:14:41] Trustee Rogers (probable): more specific in your question.

[1:14:43] Trustee Rogers (probable): I mean, the idea is there are limits

[1:14:46] Trustee Rogers (probable): on the amount of square footage of homes

[1:14:49] Trustee Rogers (probable): and the areas where these kinds of distributed

[1:14:55] Trustee Rogers (probable): or flexible housing projects can be created.

[1:14:58] Trustee Rogers (probable): There are not specific provisions

[1:15:02] Trustee Rogers (probable): that other than the provisions that would exist elsewhere

[1:15:06] Trustee Rogers (probable): in the OCP about ecological protection.

[1:15:10] Trustee Rogers (probable): The idea is instead of building a one 8,000 square foot home,

[1:15:16] Trustee Rogers (probable): which would be allowed,

[1:15:16] Trustee Rogers (probable): you might be able to build three 1500 square foot homes

[1:15:21] Trustee Rogers (probable): on the same property.

[1:15:22] Trustee Rogers (probable): The idea being it'd be less square footage,

[1:15:25] Trustee Rogers (probable): less use of land and et cetera.

[1:15:28] Trustee Rogers (probable): But if you're asking whether there are specific,

[1:15:31] Trustee Rogers (probable): oh, and you have to do a tree study

[1:15:34] Trustee Rogers (probable): or an ecological protection study or an assessment

[1:15:38] Trustee Rogers (probable): in order to access this density?

[1:15:42] Trustee Rogers (probable): The answer is no beyond what's already contained

[1:15:46] Trustee Rogers (probable): in the OCP and the land use by-law.

[1:15:48] Trustee Fast: Okay, thank you very much.

[1:15:49] Trustee Fast: Cause I was wondering about increased permeability

[1:15:57] Trustee Fast: and groundwater recharge,

[1:15:58] Trustee Fast: but I gather that will be taken up

[1:16:00] Trustee Fast: by the lower square footage of each dwelling.

[1:16:07] Trustee Fast: and but otherwise in terms of locating on a property is it only it's the the

[1:16:15] Trustee Fast: setbacks and things like that that are I think I take your point thank you I

[1:16:23] Trustee Fast: think that's that helps me I was a bit confused about the square footage part

[1:16:28] Trustee Fast: thank you okay thanks okay

[1:16:32] Trustee Luckham: any other questions then that was moved and

[1:16:37] Trustee Luckham: seconded is there any further discussion actually

[1:16:40] Trustee Rogers (probable): i haven't moved the motion yet

[1:16:41] Trustee Luckham: oh i'm okay um i

[1:16:45] Trustee Rogers (probable): just introduced it i haven't actually moved the motion i don't

[1:16:47] Voice 6: believe it let's move unless i've

[1:16:49] Trustee Rogers (probable): forgotten which is entirely possible no yeah uh

[1:16:53] Trustee Rogers (probable): so i'll move that the islands trust executive

[1:16:57] Trustee Rogers (probable): committee approved main island local trust committee bylaw number 184 cited as main island

[1:17:01] Trustee Rogers (probable): and land use bylaw 146, 2018, sorry, 2008,

[1:17:05] Trustee Rogers (probable): amendment number two, 2021,

[1:17:07] Trustee Rogers (probable): in accordance with section 27 of the Islands Trust Act.

[1:17:13] Trustee Luckham: Okay, thank you, Dan.

[1:17:14] Trustee Luckham: Is there a seconder for the motion?

[1:17:15] Trustee Luckham: Trustee Patrick, thank you for seconding the motion.

[1:17:18] Trustee Luckham: Is there any further discussion

[1:17:20] Trustee Luckham: that you should speak to it any further, Trustee Rodgers?

[1:17:24] Trustee Rogers (probable): I want to say something,

[1:17:25] Trustee Rogers (probable): but I'll wait till we pass both these motions

[1:17:27] Trustee Rogers (probable): just to give you one other update.

[1:17:29] Trustee Rogers (probable): So thanks very much.

[1:17:31] Trustee Luckham: All right, thank you.

[1:17:32] Trustee Luckham: Thank you, so then I'll call for the vote.

[1:17:34] Trustee Luckham: Is there no further discussion?

[1:17:35] Trustee Luckham: All those in favor?

[1:17:37] Trustee Rogers (probable): Aye.

[1:17:39] Trustee Luckham: None opposed, so that carries, thank you.

[1:17:41] Trustee Luckham: So there's another motion there.

[1:17:43] Trustee Rogers (probable): The Islands Trust Executive Committee approve

[1:17:46] Trustee Rogers (probable): Maine Island Local Trust Committee by-law number 189

[1:17:49] Trustee Rogers (probable): cited as Maine Island Official Community Plan

[1:17:51] Trustee Rogers (probable): by-law number 144, 2007 amendment number 1, 2022

[1:17:56] Trustee Rogers (probable): in accordance with section 27 of the Islands Trust Act.

[1:18:01] Trustee Rogers (probable): thank

[1:18:02] Trustee Luckham: you do i have a seconder just d patrick thank you uh just to speak to the motion

[1:18:08] Trustee Luckham: trust your other i do not thank you um any discussion all those in favor

[1:18:16] Trustee Luckham: any opposed non-opposed that carries unanimously i could

[1:18:20] Trustee Rogers (probable): just add one thing then uh just so just

[1:18:23] Trustee Rogers (probable): as a matter of interest i know we reported on this uh in our our weekly telephone call but not

[1:18:28] Trustee Rogers (probable): and a public meeting the the local trust committee has now taken on as a project which would obviously

[1:18:35] Trustee Rogers (probable): go into next term as well i guess the next ltc can decide what they're calling the housing options

[1:18:40] Trustee Rogers (probable): project where we go from here and they want to start with what i will call a project definition

[1:18:47] Trustee Rogers (probable): phase which is to get everybody in the community and have an interest in all of this together to

[1:18:52] Trustee Rogers (probable): to talk about what that might look like.

[1:18:55] Trustee Rogers (probable): So, and that was very much an idea

[1:19:00] Trustee Rogers (probable): and a suggestion of Planner Chadwick's to do that,

[1:19:04] Trustee Rogers (probable): to bring everybody together, First Nations,

[1:19:06] Trustee Rogers (probable): local governments, community members,

[1:19:08] Trustee Rogers (probable): water districts, et cetera.

[1:19:09] Trustee Rogers (probable): So that's next, that's coming next on Main Island.

[1:19:13] Trustee Rogers (probable): So just so you know.

[1:19:15] Trustee Rogers (probable): Thanks very much.

[1:19:15] Trustee Rogers (probable): That's it.

[1:19:17] Trustee Luckham: Okay.

[1:19:17] Trustee Luckham: Well, what is next on Main Island

[1:19:20] Trustee Luckham: Island is bylaws number 186 and 187.

[1:19:24] Trustee Luckham: So we've got a couple of motions.

[1:19:26] Trustee Luckham: Does anyone want to start with the motion

[1:19:27] Trustee Luckham: and then speak to it after the fact or?

[1:19:33] Voice 9: You're muted, Dan.

[1:19:35] Voice 9: Promise

[1:19:38] Trustee Rogers (probable): I will speak a lot less to the rest of the city.

[1:19:42] Trustee Rogers (probable): I'll move that the Islands Trust Executive approve

[1:19:50] Trustee Rogers (probable): Maine Island Local Trust Committee bylaws 186 site

[1:19:55] Trustee Rogers (probable): as main island official community plan bylaw uh 144 2007 amendment number and i can't read it's

[1:20:03] Trustee Rogers (probable): behind my thing what number is that two

[1:20:06] Voice 6: two

[1:20:07] Trustee Rogers (probable): accordance with section 27 of the islands trust

[1:20:09] Trustee Rogers (probable): act i

[1:20:11] Trustee Luckham: moved um and do i have a seconder on the motion as presented in our package um thank you

[1:20:17] Trustee Luckham: trustee patrick um i just to speak to the motion dan uh

[1:20:22] Trustee Rogers (probable): just to i'm happy to answer questions is

[1:20:24] Trustee Rogers (probable): what we call, I've done it twice this term, is minor amendments bylaws to update certain things

[1:20:31] Trustee Rogers (probable): on the island, including some rezoning and to ensure that one of the parks called Felix Jack

[1:20:41] Trustee Rogers (probable): Park, for example, is put into nature protection so there can't be any further development because

[1:20:46] Trustee Rogers (probable): it's a special place for the Indigenous people on the island and a number of other things that

[1:20:52] Trustee Rogers (probable): are explained in the staff report very

[1:20:55] Trustee Luckham: good um is that seconded by trustee fast nope

[1:20:59] Trustee Fast: laura patrick

[1:21:01] Trustee Fast: i believe has seconded it

[1:21:03] Trustee Luckham: okay so then you have a question yeah

[1:21:06] Trustee Fast: thank you um can you remind me which

[1:21:10] Trustee Fast: one is this that we're looking at 186

[1:21:12] Trustee Luckham: 186 yeah okay

[1:21:14] Trustee Fast: thank you some of them are reversed on the

[1:21:16] Trustee Fast: cover page and some of them are not so uh thanks my question is just um can you confirm for me

[1:21:22] Trustee Fast: why the parks master plan is being removed from the official community plan is that

[1:21:28] Trustee Fast: yeah that's

[1:21:30] Trustee Rogers (probable): interesting that was a request of the parks commission um and honestly honestly i can't

[1:21:37] Trustee Rogers (probable): remember the details as to why um and unfortunately nurse is not here um but i do recall that that was

[1:21:46] Trustee Rogers (probable): was a request of the of the uh parks uh commission that they wanted it taken out because they had

[1:21:53] Trustee Rogers (probable): updated a number of times and i think it was because they didn't want it to be have to be

[1:21:58] Trustee Rogers (probable): updated at the ocp all the time they didn't want those restrictions but that's but don't hold me to

[1:22:03] Trustee Rogers (probable): that but i do recall that it was it was a request of the of the crd uh main island parks commission

[1:22:10] Trustee Rogers (probable): thank

[1:22:11] Trustee Fast: you yeah I did see that the commission had requested it I was uh curious but that's my

[1:22:17] Trustee Rogers (probable): recollection of the reasons it was such a minor part of the discussion around this that I honestly

[1:22:21] Trustee Rogers (probable): I can't recall what uh why okay

[1:22:26] Trustee Fast: well I'm glad to see the um um you know the protections of the

[1:22:33] Trustee Fast: The other park in the next one being strengthened.

[1:22:37] Trustee Fast: Jack Park.

[1:22:39] Trustee Fast: Anyway, thank you.

[1:22:39] Trustee Fast: Okay.

[1:22:40] Trustee Fast: Thanks, Sue.

[1:22:41] Trustee Luckham: Any further discussion on that bylaw?

[1:22:47] Trustee Luckham: Then I'm going to call for the vote on this bylaw,

[1:22:50] Trustee Luckham: number 186, as in the package.

[1:22:52] Trustee Luckham: All those in favor?

[1:22:54] Trustee Luckham: And that carries unanimously.

[1:22:55] Trustee Luckham: Thank you very much.

[1:22:57] Trustee Luckham: And

[1:22:57] Trustee Rogers (probable): then I'll move that the Islands Trust

[1:23:01] Trustee Rogers (probable): trust executive committee approved

[1:23:03] Trustee Rogers (probable): Maine Island local trust committee bylaw number 187

[1:23:06] Trustee Rogers (probable): cited as the Maine Island land use bylaw

[1:23:08] Trustee Rogers (probable): number 146, 2008 amendment number three, 2021

[1:23:11] Trustee Rogers (probable): in accordance with section 27 of the Alliance trust act.

[1:23:14] Trustee Luckham: Thank you Dan, do I have a seconder?

[1:23:17] Trustee Luckham: Trustee Patrick, thank you very much.

[1:23:19] Trustee Luckham: Do you wish to speak to the motion?

[1:23:22] Trustee Luckham: I do not.

[1:23:22] Trustee Luckham: Any discussion?

[1:23:25] Trustee Luckham: All those in favor?

[1:23:26] Trustee Luckham: All in the vote?

[1:23:28] Trustee Luckham: Any opposed?

[1:23:29] Trustee Luckham: None opposed?

[1:23:29] Trustee Luckham: pose that carries so that concludes our main island um journey today and so now we're going

[1:23:36] Trustee Luckham: to come to 6.4 saturn island um and i'll turn to uh the vice chair um patrick for your introduction

[1:23:46] Trustee Luckham: of these uh violas or the motion all

[1:23:49] Voice 11: right well i'll begin with thanking uh planner smith for

[1:23:52] Voice 11: lugging all the equipment to saturn uh the week before last i was very grateful for him to do that

[1:23:59] Voice 11: for running running the meeting um this is really a housekeeping um set of bylaws so for the ocp and

[1:24:07] Voice 11: the land use bylaw um and i think it just attests to why you should keep lists going in your project

[1:24:14] Voice 11: lists of things that need to be cleaned up so there's a number of things i know probably the

[1:24:17] Voice 11: rezoning of king islet probably catches your attention going is this a change this truly was

[1:24:23] Voice 11: a correction it is a developed island this is not one that is sitting undeveloped it already is

[1:24:29] Voice 11: developed with housing and privately held and it was just a mismatch of um zoning for historically

[1:24:34] Voice 11: for some reason um other than that i'll turn over brad uh planner smith if there's any additions to

[1:24:41] Voice 11: this or any questions uh you can direct the brad uh

[1:24:46] Voice 6: planner smith i

[1:24:47] Voice 1: have nothing else to add really

[1:24:49] Voice 1: at this point okay there's any questions thanks chair local thank

[1:24:53] Trustee Luckham: you uh yes i

[1:24:57] Trustee Fast: see that there's a

[1:24:58] Trustee Fast: the July 21st public hearing mentioned in the report,

[1:25:03] Trustee Fast: I was wondering, did people attend that?

[1:25:06] Trustee Fast: And what kind of input did you get?

[1:25:08] Voice 1: There were only three attendees

[1:25:10] Voice 1: and they were only there for other items on the agenda.

[1:25:13] Voice 1: So there was no input received from the public.

[1:25:15] Voice 1: There was one public submission from the money family

[1:25:18] Voice 1: in support of the application

[1:25:21] Voice 1: or in support of the rezoning or the bylaw.

[1:25:25] Voice 1: Thank you.

[1:25:27] Voice 1: Thanks.

[1:25:28] Trustee Luckham: okay thank you um so uh do you want to make that motion trustee patrick

[1:25:34] Voice 11: absolutely i move that the

[1:25:35] Voice 11: islands trust executive committee approves saturn island local trust committee bylaw number 133

[1:25:40] Voice 11: cited as saturn island official community plan bylaw number 70 to 2000 amendment number one

[1:25:46] Voice 11: 2021 in accordance with section 27 of the islands trust act so

[1:25:51] Trustee Luckham: moved to have a secondary trustee

[1:25:54] Trustee Luckham: fast thank you very much do you wish to speak to the motion further no any discussion all those in

[1:26:01] Trustee Luckham: favor then any opposed none opposed that carries thank you very much and

[1:26:07] Voice 11: i move that the islands

[1:26:09] Voice 11: trust executive committee approves saturn island local trust committee bylaw number 134 cited as

[1:26:14] Voice 11: saturn island land use bylaw number 119 2018 amendment number 1 2021 in accordance with

[1:26:21] Voice 11: with Section 27 of the Islands Trust Act.

[1:26:23] Trustee Luckham: Good, do I have a seconder?

[1:26:26] Trustee Luckham: So Steve Fast, thank you very much.

[1:26:29] Trustee Luckham: And do you wish to speak to your motion?

[1:26:31] Trustee Luckham: No, any discussion on the motion?

[1:26:34] Trustee Luckham: Call for the vote, all those in favor?

[1:26:37] Trustee Luckham: And that also carries unanimously.

[1:26:40] Trustee Luckham: Excellent work, everybody.

[1:26:42] Trustee Luckham: So here we now cross the Salish Sea over to Howe Sound,

[1:26:47] Trustee Luckham: Alkitsam Region, Bowen Island Municipality,

[1:26:52] Trustee Luckham: bylaw number 580, land use bylaw.

[1:26:54] Trustee Luckham: And I'll turn to Trustee Fast or staff

[1:27:03] Trustee Luckham: who would like to take the lead on this one.

[1:27:07] Trustee Fast: I can speak to this one.

[1:27:09] Trustee Luckham: Thank you.

[1:27:10] Trustee Fast: It's a project of the Bowen Island Municipality.

[1:27:15] Trustee Fast: So planner Daniel Martin's planning, he's the manager of our small planning department, and his report is in the package, which was good to see.

[1:27:27] Trustee Fast: I'll just introduce this by saying it's a small change in order to facilitate a land swap between a private owner and Bowen Island Municipality.

[1:27:38] Trustee Fast: um because we wanted to put in a multi-use trail a multi-use pathway sorry a mop a multi-use

[1:27:45] Trustee Fast: pathway uh so it needed to be there was just a little bit of width that was required along one

[1:27:51] Trustee Fast: edge and so a land swap along another edge um is happening and that's why this rezoning needed to

[1:27:59] Trustee Fast: be made because the two parcels have different slightly different zoning and um uh i think it's

[1:28:07] Trustee Fast: It's good to see the Bowen Island Municipal Planning Report in there, and I like the way those link back to the previous reports, too, so you can go back.

[1:28:21] Trustee Fast: Page 170 has a link back to the earlier reports with more detail if anybody's interested, but I'm in support of this motion.

[1:28:32] Voice 6: Great, thank you.

[1:28:33] Voice 6: So do you want to make the motion?

[1:28:35] Trustee Fast: Sure, just let me get to the page.

[1:28:37] Trustee Fast: Sorry, there was a bunch of pages to scroll.

[1:28:39] Voice 6: 167.

[1:28:41] Trustee Fast: yeah i'm just scrolling madly um i move that the executive committee advise bowen island

[1:28:47] Trustee Fast: municipality that bylaw number 580 cited as bowen island municipality land use bylaw number 57 2002

[1:28:54] Trustee Fast: amendment bylaw number 580 2022 is not contrary to or at variance with island's trust policy statement

[1:29:01] Trustee Luckham: all right thank you to have a seconder dan rogers thank you very much

[1:29:05] Trustee Luckham: um do you wish to speak to the motion further no

[1:29:09] Trustee Fast: i'll just if anybody's got any questions

[1:29:11] Trustee Luckham: any questions then i'll call for the vote all those in favor and that carries unanimously

[1:29:18] Trustee Luckham: very good thank you very much everybody um so i promised you a bit of a break here before we

[1:29:24] Trustee Luckham: continue on with uh trust council meeting preparation and projects that are correspondence

[1:29:28] Trustee Luckham: respondents and your business. And we have an in-camera session also at the end of this

[1:29:33] Trustee Luckham: meeting. So shall we break for 15 minutes and come back at 1045? And we'll see how it all goes,

[1:29:41] Trustee Luckham: but perhaps we'll be able to get through this before we need to have a lunch break. If not,

[1:29:46] Trustee Luckham: we'll have a break accordingly if it looks like we've had a lot of conversation. So see you in

[1:29:50] Trustee Luckham: 15 minutes at 1045. Thank you. Thank you, Laurie.

[1:44:34] Voice 9: okay welcome back everyone um

[1:44:38] Voice 6: so this is um the executive committee meeting of um august the um

[1:44:47] Voice 6: third

[1:44:48] Trustee Luckham: we've uh concluded our bylaw um approval process um this morning

[1:44:56] Trustee Luckham: so far and now we're moving into section seven of trust council meeting preparation um the first

[1:45:02] Trustee Luckham: item on the agenda for trust amount uh council meeting preparation is 7.11 trust council

[1:45:09] Trustee Luckham: orientation overview uh briefing and um so hotch and pillar are you gonna take this

[1:45:17] Trustee Luckham: thank you over to you okay

[1:45:20] Voice 4: thank you very much so uh as as discussed earlier in the meeting we're

[1:45:24] Voice 4: we obviously have an election and orientation coming up and this report is a summary report of

[1:45:31] Voice 4: of what has gone before.

[1:45:34] Voice 4: So sort of what was presented to trustees in 2018

[1:45:39] Voice 4: over two meetings, some lessons learned

[1:45:42] Voice 4: and where we are in the journey to improve this product

[1:45:46] Voice 4: to really start off the term in a good place.

[1:45:50] Voice 4: I'm just gonna very briefly go over this agenda

[1:45:52] Voice 4: the four or five different areas in the report

[1:45:57] Voice 4: and get some of your reaction.

[1:45:59] Voice 4: I will also say that our time frame, our horizon, is really to get ready for November, November and into December, and to take the next couple of months after that, after this meeting, to refine these products.

[1:46:16] Voice 4: A couple of just corollaries. The governance committee wants to turn its mind to this. And as they sit on what we think will be September 2nd, they'll have some conversations. And, of course, a key part of any orientation is governance and what is the governance role, the role of a trustee.

[1:46:40] Voice 4: respectfully with the the report that's been received from our consultants that really took

[1:46:45] Voice 4: on a particular element of governance but there are a lot of different elements that

[1:46:50] Voice 4: are part of the orientation process one is for instance governance in the context of governance

[1:46:56] Voice 4: elected official staff interactions how decisions are made how decisions made at a local trust

[1:47:04] Voice 4: trust committee level does trust council itself have a role in assisting with some standards

[1:47:10] Voice 4: with regards to those processes and traditionally the CAO provides that initial work and orientation

[1:47:19] Voice 4: to trustees and and that will be an opportunity for for some some more advice from the governance

[1:47:28] Voice 4: committee uh we did go to all trustees and now i think a couple of times asking whether they had

[1:47:34] Voice 4: any thoughts and we got uh we're starting to get uh maybe four or five different suggestions some

[1:47:39] Voice 4: of which is in this report but but even now trustee fast has sent me some really good ideas

[1:47:44] Voice 4: that i would think would go into that into this process ultimately so turning to the report itself

[1:47:49] Voice 4: on page 182 of your agenda you know what did we do last time and we did a lot and maybe doing a lot

[1:47:57] Voice 4: isn't always the best thing um certainly you get the information across but uh um as it was

[1:48:05] Voice 4: constituted um four years ago there was essentially 20 different sessions over the two meetings that

[1:48:10] Voice 4: we went through and here's some examples of of key information that needs to be provided

[1:48:15] Voice 4: um the big picture trust area services council roundtable what's important you know the sort of

[1:48:21] Voice 4: conflict bias and freedom information some of the practical elements associated with that

[1:48:26] Voice 4: And then the second meeting, which will be replicated this time around, is a slow move to more specificity, particularly with budgeting, because we're fairly advanced in the budget cycle when we get to December.

[1:48:40] Voice 4: And really the next time council meets, they're deciding on the budget.

[1:48:45] Voice 4: So that second session has that sort of administrative budget element associated with it.

[1:48:50] Voice 4: We did have also three separate planning, local planning sessions.

[1:48:54] Voice 4: So each of the regions sat as teams and talked about, you know, when we're in an LTC meeting, how we're making decisions, how do we respond to staff, how do we receive staff reports, those kinds of things.

[1:49:07] Voice 4: And, of course, as we all know, we developed a starter kit for each trustee, which was either installed on a computer or made available through web dev.

[1:49:15] Voice 4: So what worked? Material was generally pretty comprehensive and accurate.

[1:49:20] Voice 4: The budgeting, I think it led us to a decent budget process and generally at the time, our notes say the trustees appreciated the quality of the information and the presentations and there was appreciation for the starter kit initially.

[1:49:34] Voice 4: What didn't work was, well, the trustees didn't return to the starter kit that much, so it might need a tweak in terms of its relevance.

[1:49:42] Voice 4: I still think it's a vehicle that is a good reference vehicle.

[1:49:46] Voice 4: um but uh globally there was the feeling there's just too much information and perhaps that

[1:49:52] Voice 4: information is then left with the trustees and there isn't opportunities to return to it and

[1:49:57] Voice 4: with respect to everyone involved certainly over the four years there were examples of um trustees

[1:50:03] Voice 4: perhaps either um in the in conducting their their affairs may or may not have um all trustees

[1:50:12] Voice 4: to or utilize the information in the starter kit as they did some of their local trust

[1:50:19] Voice 4: committee business and trust council business.

[1:50:21] Voice 4: So there is some room for improvement.

[1:50:25] Voice 4: Too much too soon.

[1:50:26] Voice 4: And of course the governance report of 2020, there was some, the consultant said that they

[1:50:32] Voice 4: talked to all the trustees who said they didn't remember having orientation.

[1:50:35] Voice 4: So as a consequence, if you take that at face value, where's our level of effectiveness?

[1:50:40] Voice 4: So moving into what are we going to do new? We'll start with the starter kits. We'll perhaps rename that, reimagine that document a little bit, condense it, make it more relatable, provide a paper copy, but have it as a touchstone for the future, an updated version.

[1:51:03] Voice 4: certainly now whereas before we never had really much of an electronic capacity we have the ability

[1:51:09] Voice 4: to now use e-meetings in a non-trust council session to deliver some of this work so the

[1:51:17] Voice 4: intention would be outside of the trust council meetings develop a series of either vignettes or

[1:51:23] Voice 4: sessions with trustees that are recorded that they could return to around training on various items

[1:51:30] Voice 4: and that's the same process we can undertake for the regional teams instead of necessarily

[1:51:34] Voice 4: bringing everybody together in the northern all the new elected officials and returning

[1:51:40] Voice 4: elected officials in the northern office into one place we could hold an e-session

[1:51:44] Voice 4: associated with those things so I think that's going to provide a bit more flexibility

[1:51:49] Voice 4: you know there we often talk about a well-versed and long-standing trustee sitting beside someone

[1:51:57] Voice 4: someone who's half of this information is brand new and we always say that you know everyone

[1:52:01] Voice 4: should be on in the canoe rowing together well maybe we've taken that a little bit too literally

[1:52:06] Voice 4: and there could be an opportunity for um some basic sessions that are just for some of the

[1:52:11] Voice 4: new trustees um to get up to speed and then return to the to the larger um you know plenum if you

[1:52:17] Voice 4: will or the larger group to to nuance that a little bit um so those are some of those ideas

[1:52:23] Voice 4: is so from here it's more building in some of the commentary we've received from trustees it's

[1:52:30] Voice 4: ongoing and the second part is to receive some input from the governance committee and we'll

[1:52:35] Voice 4: see where they're at and overall I would suggest that staff would still there's a complexity

[1:52:43] Voice 4: associated with the islands trust that bringing in a consultant just day one when staff don't

[1:52:50] Voice 4: They don't know the staff, basically. And then for me to turn it over to a new person in the first meeting just seems hollow.

[1:52:59] Voice 4: So I think we would remain with the concept of staff delivering these initial sessions and staying mindful of bringing in some external expertise to assist as well.

[1:53:10] Voice 4: But it's also a way for us to get to know the elected officials and them to get to know the staff as well.

[1:53:16] Voice 4: and and they get to see how the staff operate and hopefully that leads to some good conclusions

[1:53:23] Voice 4: so the idea would be instead of say 20 sessions we narrow those down to maybe seven or eight

[1:53:29] Voice 4: re-bundle them they would still have some detail associated with them but instead of having that

[1:53:35] Voice 4: many sessions on things that could be done later maybe the minor administrivia it would be broader

[1:53:42] Voice 4: Mayor Mrakas, Seven or eight broader sessions, I think, to get us going then moving into the budget process and i've made some basic suggestions on what those things could be obviously governance First Nations and reconciliation, where the trust is.

[1:53:55] Voice 4: Mayor Mrakas, There the work we've done in the last four years and generally the expectation moving forward talking about the Council committee system, how to make good decisions, both at a.

[1:54:05] Voice 4: federal and a and a regional level we have to go through conflict of interest and freedom

[1:54:10] Voice 4: information and confidentiality because those are the practical things that right off the bat we

[1:54:14] Voice 4: need to be needs to be workable inclusion diversity and then moving into budget and finance

[1:54:21] Voice 4: that could change but i thought that this overview report would just give you some context

[1:54:27] Voice 4: i don't feel compelled to get this ready for september trust council we could certainly

[1:54:32] Voice 4: generally report that we're working on this depending on where you want to go but this is

[1:54:37] Voice 4: work for us over the next couple of months there is some general local government training that's

[1:54:44] Voice 4: provided regionally and last year I think it was it might have been a squamalt that hosted

[1:54:54] Voice 4: a session for local government officials I went to it and various consultants speak I believe

[1:55:00] Voice 4: leave um chair luckham was at it but i'm not completely i don't remember quite accurately

[1:55:05] Voice 4: um and i don't know whether that's going to be a good offering it's held so quick it's

[1:55:11] Voice 4: it's right it's the first week after the elections you haven't met as a body yet

[1:55:16] Voice 4: um so i don't think that's the value we certainly have the opportunity to bring in some um some

[1:55:23] Voice 4: expertise executive committee and council chairs i think would benefit from having an external

[1:55:28] Voice 4: a person come in there's uh as we all know there's added responsibility and challenges associated

[1:55:33] Voice 4: with being a a council chair or a member of executive committee so maybe some of that outside

[1:55:39] Voice 4: expertise would be helpful and then the last thing i would say is building into this these first two

[1:55:44] Voice 4: sessions um and maybe this is where your advice over the next couple of meetings over the next

[1:55:49] Voice 4: month or so would be valuable the ability for trustees to speak with each other get to know

[1:55:55] Voice 4: each other a little bit better create a little more air in the room um around those first meetings

[1:56:00] Voice 4: as opposed to just sort of getting too much information out so with that that's the briefing

[1:56:05] Voice 4: in my overview and i thank you for that and if you have any direction from me um i'll take it

[1:56:13] Trustee Luckham: okay excellent thank you ross so uh the uh vice chair patrick uh let me see your hand up you may

[1:56:20] Trustee Luckham: as well go first

[1:56:20] Voice 11: i will be discussing this i'm sure at the governance committee but i'm intrigued

[1:56:27] Voice 11: by every municipality does their strategic planning retreat early in the um process

[1:56:37] Voice 11: and i'm wondering if there's some sort of a combination of you know whether we call it a

[1:56:44] Voice 11: retreat or what but um i think some of the you know getting to know each other getting to work

[1:56:49] Voice 11: on issues and you know sprinkled with with some um learning opportunities in in a concentrated

[1:56:58] Voice 11: rated strategic planning exercise rather than being you know split up over the time in which

[1:57:03] Voice 11: that we've done it in the past so I really encourage us to think you know would that be

[1:57:09] Voice 11: beneficial or not I

[1:57:11] Voice 4: have some initial thoughts for that many of the you know I think that

[1:57:16] Voice 4: generally I think most municipalities take about six months to a year to adopt their

[1:57:21] Voice 4: strategic plan depending upon what kind of turnover they have the strategic plan

[1:57:25] Voice 4: plan has a carryover effect. It's not just owned by the current council. We could accelerate that

[1:57:33] Voice 4: process into March. The challenge we've got is this group of trustees, some of which have never

[1:57:41] Voice 4: done strategic planning, will be making a budgetary decision in March. And to what degree have they had

[1:57:50] Voice 4: a discussion around strategic priorities and what they would fund? Essentially, they're taking

[1:57:55] Voice 4: the material that's been the ongoing strategic plan could we have a specific strategic planning

[1:58:04] Voice 4: session somewhere between January and March I guess that's possible or could we have it in

[1:58:12] Voice 4: March in preparation for the rest of the year that that is also possible EC is going to really the

[1:58:20] Voice 4: the new EC is really going to be leading that process of when they want the

[1:58:24] Voice 4: strategic plan to really take flight.

[1:58:32] Voice 6: Very good.

[1:58:35] Trustee Luckham: Sure.

[1:58:37] Trustee Fast: Just to thanks Russ for recognizing those emails.

[1:58:42] Trustee Fast: I've been sending you, I've sent him three,

[1:58:45] Trustee Fast: one of which had suggestions from Jane Wolverton as part of an email chain.

[1:58:51] Trustee Fast: I think Dan you had a few words in there and and me a long time ago and um uh anyway including

[1:59:00] Trustee Fast: what is currently called the starter kit which I was suggesting renaming and a whole bunch of

[1:59:06] Trustee Fast: changes so um totally up to the staff of course to do what they want to with that

[1:59:13] Trustee Fast: information I think. I wanted to bring up the question of acronyms and lingo

[1:59:26] Trustee Fast: just because as a new trustee reflecting it was a challenge for me to participate in the first few

[1:59:34] Trustee Fast: sessions of trust council partly because I hadn't even been to it well I've been to one local trust

[1:59:41] Trustee Fast: Committee meeting of Gambier-Keats before I was elected originally. And the lingo business matters

[1:59:53] Trustee Fast: around not just the acronyms, but what's a project and what's a priority and some of the terminology.

[2:00:00] Trustee Fast: that we'll get into a little later in the agenda.

[2:00:02] Trustee Fast: But I just wanted to mention another idea

[2:00:05] Trustee Fast: is Local Government Leadership Academy.

[2:00:07] Trustee Fast: I try to go every year.

[2:00:09] Trustee Fast: That's in February in Richmond on transit.

[2:00:15] Trustee Fast: And in the past, I know I met

[2:00:21] Trustee Fast: former executive committee member,

[2:00:26] Trustee Fast: George Grams was there.

[2:00:27] Trustee Fast: I think, Peter, you've been there a few times

[2:00:29] Trustee Fast: and I was also probably this year too.

[2:00:34] Trustee Fast: Anyway, and Tim Peterson came once on a scholarship

[2:00:38] Trustee Fast: and Bowen Island Municipality usually goes

[2:00:42] Trustee Fast: and it's just the first one was really significant for me

[2:00:46] Trustee Fast: as a newly elected person.

[2:00:49] Trustee Fast: And in terms of setting norms

[2:00:51] Trustee Fast: and getting some of the basics down.

[2:00:55] Trustee Fast: Thank you.

[2:00:56] Trustee Fast: I'll just say that.

[2:00:59] Trustee Luckham: Thank you, Sue Ellen.

[2:01:01] Trustee Luckham: Anybody else? I just have some remarks. I have a question for the CAO, actually, about you mentioned how other municipalities and regional districts do strategic planning.

[2:01:19] Trustee Luckham: planning and and then of course the strategic planning is connected to the budget um and just

[2:01:26] Trustee Luckham: wondering what's the perception in other governments about that initial budget which a new

[2:01:33] Trustee Luckham: council of any sort brings in and the ownership of that budget with the continuance of business

[2:01:40] Trustee Luckham: and indeed investing in future ambitions in terms of strategic direction that relationship

[2:01:48] Trustee Luckham: Because I sort of seem like to think that we need to get a budget, but that doesn't tie us down to a strategic plan element at that early stage, although obviously there are implications.

[2:02:03] Voice 4: Yeah, in a traditional municipal setting, the new council's meeting weekly.

[2:02:09] Voice 4: So there's a lot of opportunities for refinement.

[2:02:14] Voice 4: trust councils you can appreciate we're putting an extra meeting in as it stands right now um we're

[2:02:21] Voice 4: putting a december meeting in as well where essentially we're getting people contextualized to

[2:02:26] Voice 4: to what they want to do so the structure of the trust is is is challenging in terms of getting

[2:02:30] Voice 4: that um and the council would have to um so they're inheriting like you did the previous

[2:02:41] Voice 4: Mayor Mrakas, The previous Council strategic the conclusion or the ongoing elements, because they've been thought through and budgeted to FPC and so forth, the strategic elements from the previous term can certain elements be included, yes.

[2:02:56] Voice 4: Mayor Mrakas, I would say, with this upcoming Council, they will have a significant question in front of them, and that is their only strategic item might be interaction with the province around the request for.

[2:03:09] Voice 4: for consideration of the governance structure,

[2:03:15] Voice 4: geography and authorities of the Islands Trust.

[2:03:19] Voice 4: That itself could be a significant piece of work.

[2:03:22] Voice 4: So, and how that relates to the strategic direction

[2:03:26] Voice 4: of the organization, of course, is fundamental.

[2:03:29] Voice 4: So I think we're going to be very alive to this

[2:03:31] Voice 4: as we move forward, this new group will.

[2:03:35] Voice 4: So what will happen at a committee level at least

[2:03:38] Voice 4: is um it's traditional put placeholder funding um in place on at some level um so that each of

[2:03:46] Voice 4: the committees could undertake some strategic directions of trust council but i mean this is

[2:03:54] Voice 4: a great conversation this is a great topic you know do you think you can determine a strategic

[2:03:58] Voice 4: direction for the next four years between december and march of 2021 uh 2023 um three

[2:04:09] Voice 4: or not yeah so that is uh there's a unique element associated with the um with the trust

[2:04:17] Voice 4: next structure yeah

[2:04:21] Trustee Luckham: maybe just a follow-up question on that and i apologize vice chairs

[2:04:25] Trustee Luckham: because the other thing is the budget preparation has begun and indeed LTCs which is the other

[2:04:34] Trustee Luckham: element of this have their own sort of strategic plans to some extent some more developed than

[2:04:38] Trustee Luckham: others but certainly projects have been advanced with that expectation that they would be funded

[2:04:44] Trustee Luckham: but obviously those may or may not necessarily reflect an incoming LTC member and obviously

[2:04:52] Trustee Luckham: see I'm differentiating here between a council strategic plan and an LTC strategic plan but I

[2:04:57] Trustee Luckham: don't think we can divorce them because they end up working hand in hand do you have any remark on

[2:05:02] Trustee Luckham: that not really

[2:05:05] Trustee Luckham: okay perfect so

[2:05:08] Voice 6: other vice chairs Dan Rogers yeah

[2:05:11] Trustee Rogers (probable): I've sort of hesitated to weigh

[2:05:14] Trustee Rogers (probable): in on this because I'm frankly extremely impressed with the work that and the thought process the CAO

[2:05:21] Trustee Rogers (probable): has given to this other staff and i also thought that the the training we got and i guess it's just

[2:05:28] Trustee Rogers (probable): the way my brain works but the training we got was excellent and i didn't really see any need

[2:05:34] Trustee Rogers (probable): but clearly there were there are for some trustees there were gaps there and thank you for doing the

[2:05:41] Trustee Rogers (probable): thought process to try and figure out what those gaps might be or what what they would like what

[2:05:46] Trustee Rogers (probable): some trustees would like to see in the way they learn and everybody learns differently

[2:05:50] Trustee Rogers (probable): differently um and some don't ever learn um and uh so um the only what I guess what I would say

[2:05:59] Trustee Rogers (probable): is um I agree I don't think you can develop a strategic plan short of locking trustees

[2:06:07] Trustee Rogers (probable): uh into a series of meetings in January for a week um and saying go work out a strategic plan

[2:06:15] Trustee Rogers (probable): but even then there'll be trustees that really don't know enough about the organization and

[2:06:19] Trustee Rogers (probable): haven't heard from their communities to know what they think the strategic plans might be there'll

[2:06:24] Trustee Rogers (probable): be some that that are elected that have uh you know have voiced an agenda and what they would

[2:06:30] Trustee Rogers (probable): like to work on which is fine but there'll be others that have that would want to give it some

[2:06:36] Trustee Rogers (probable): thought so that's problematic and i can remember my very first budget is it was a bit of a

[2:06:42] Trustee Rogers (probable): okay let's just pass a budget um the first time around because we didn't really understand the

[2:06:49] Trustee Rogers (probable): and we're relying on the existing trustee returning trustees um if the things i would

[2:06:56] Trustee Rogers (probable): say about training is the things that i can besides the fact that it's incredibly important

[2:07:02] Trustee Rogers (probable): to emphasize the the dual nature of the role of a trustee and i know you know that um uh both

[2:07:11] Trustee Rogers (probable): their local trust committee and their obligations to the trust council um i think we should give

[2:07:16] Trustee Rogers (probable): some thought to how we how we enforce that because that's been a frustration not just for us as

[2:07:22] Trustee Rogers (probable): as as the executive but i've had a number of local trustees that have expressed frustration about

[2:07:28] Trustee Rogers (probable): trustees who don't seem to appreciate the dual nature of the role and that they need to not just

[2:07:34] Trustee Rogers (probable): focus on their local trust issues but also on the trust council generally and maybe we need to

[2:07:40] Trustee Rogers (probable): change the policy around that and maybe that should be part of a discussion at the origin

[2:07:44] Trustee Rogers (probable): at the when people are fresh and at the beginning and and have an opportunity to discuss what they

[2:07:51] Trustee Rogers (probable): would like to see from uh their fellow their i shouldn't use the word fellow that's a their

[2:07:56] Trustee Rogers (probable): their co-trustees about um about that the other thing i and i don't know how to do this but i

[2:08:02] Trustee Rogers (probable): think just some training around the thing that i think trustees often struggle with and continue

[2:08:07] Trustee Rogers (probable): to struggle with to the end of their terms is um how to draft a motion um uh the uh and even some

[2:08:19] Trustee Rogers (probable): tips around uh well draft something in advance and have it ready and you can always amend it but get

[2:08:27] Trustee Rogers (probable): but don't try the try and draft it on the flight because not everybody can do that um there are

[2:08:34] Trustee Rogers (probable): some trustees that can um i draft a lot of motions on the fly but um but a lot of trustees can't and

[2:08:42] Trustee Rogers (probable): it's not and it and it causes angst i've seen a lot of trustees sort of freeze because they don't

[2:08:49] Trustee Rogers (probable): quite know how to draft a motion um and uh it's it really does sort of slow the process but if they

[2:08:57] Trustee Rogers (probable): can get some tips in the trade about how to do that it's as simple it honestly it's as simple

[2:09:03] Trustee Rogers (probable): as uh that is that trustees um just freeze i've seen them do it and it's it's even even some of

[2:09:12] Trustee Rogers (probable): the best trustees so um that's the only suggestion i have and i thank you for your work on this i

[2:09:17] Trustee Rogers (probable): think it's very thoughtful and um and we'll we'll go a long way to uh making the whole process

[2:09:24] Trustee Rogers (probable): assessment. Thanks for hearing.

[2:09:27] Trustee Luckham: Okay, thank you, Dan. Anybody else on the processes outlined there

[2:09:32] Trustee Luckham: in the report, Trustee Fass, and then Trustee Patrick, have you spoken once yet already, or

[2:09:37] Trustee Luckham: you guys can decide who goes first.

[2:09:41] Trustee Fast: I just wanted to say, I also think there's lots of good work

[2:09:44] Trustee Fast: here. And my suggestions were just because our CAO asked several times for executive committee

[2:09:50] Trustee Fast: committee to send any comments so I did and um I like Dan's suggestion about uh how to draft a

[2:09:56] Trustee Fast: motion it wasn't something that I had included I think that's a good one and um that's all thank

[2:10:03] Trustee Fast: you trustee

[2:10:05] Trustee Luckham: Patrick anything

[2:10:06] Voice 11: I think some of the most earliest information that needs to come across

[2:10:12] Voice 11: is you know what is trust council what is local trust committee because I remember I can't remember

[2:10:18] Voice 11: I don't remember which venue we were at, but the doors were paper thin, and there was a group of trustees walking down to the Trust Council meeting one morning, and I overheard a couple of them saying, if I can't get, you know, something for my local trust area at this table, I'm not coming.

[2:10:31] Voice 11: you know so there was a complete misunderstanding of what is trust council and what is the purpose

[2:10:37] Voice 11: of that and i and i think that needs to be established very early on and the reasons for

[2:10:43] Voice 11: coming to trust council that this is you know that duality of the role is important and and maybe

[2:10:50] Voice 11: maybe we need to have some regional context you know you talked about you know trying to get

[2:10:56] Voice 11: people together in the various areas but we need breakout sessions where this group of islands

[2:11:00] Voice 11: those group of islands and those group of islands to you know to to force them to work together on

[2:11:05] Voice 11: some of the regional concepts as well at the trust you know tables but

[2:11:09] Voice 8: try

[2:11:11] Voice 11: things new i'm all for

[2:11:12] Voice 11: anything we can try it okay

[2:11:16] Trustee Luckham: yeah so my own remarks on the broader view of this is that

[2:11:23] Trustee Luckham: the there needs to be emphasis on a few areas and i think the code of conduct is one of the ones that

[2:11:31] Trustee Luckham: the top of my list to understand what that means, understand what our jurisdiction is,

[2:11:37] Trustee Luckham: how application processing works, and in no particular order, by the way,

[2:11:45] Trustee Luckham: is that what the DRIPA responsibilities are. You know, we've changed the culture of the

[2:11:50] Trustee Luckham: Islands Trust and taking those responsibilities seriously, and that needs to be understood about

[2:11:55] Trustee Luckham: the whys and wherefores. It does occur to me, however, in the conversation that I'm hearing

[2:12:01] Trustee Luckham: here now, and I'm totally, you know, actually, I think that every one of these generations of

[2:12:07] Trustee Luckham: these things that I've done has always been good and has always been improved. What doesn't seem

[2:12:14] Trustee Luckham: to change is the level of participation that new and old trustees, how actively involved they get

[2:12:24] Trustee Luckham: and how much energy they put into learning and being sure that things that they thought they knew

[2:12:28] Trustee Luckham: maybe should be rethought with respect to how that it may or may not be.

[2:12:33] Trustee Luckham: I'm very, very much interested in what the governance committee has to help us in this process.

[2:12:39] Trustee Luckham: I think that that's important because, indeed, they're following on the negative report that that received,

[2:12:46] Trustee Luckham: despite the fact that significant effort has gone into this over the years.

[2:12:50] Trustee Luckham: Two things that I think are maybe new-ish ideas for me anyway is not only this orientation at the council level, but a refresh or some kind of orientation at the LTC level.

[2:13:05] Trustee Luckham: Because, indeed, there's as much complexity there with advancing things and bringing them to council for support, et cetera, as anywhere.

[2:13:13] Trustee Luckham: And maybe one of the phases at the first LTC meeting, there's a mini orientation associated with those topics that are relevant to that area.

[2:13:28] Trustee Luckham: There was something else that just came up from one of you, and I didn't write it down.

[2:13:34] Trustee Luckham: But, yeah, thank you, Russ, for doing this.

[2:13:39] Trustee Luckham: And as much, you know, I know the other final one was the notion of the rookie trustee, because it's also apparent, based upon the governance review, that many present trustees that may be reelected in the next cycle didn't think they got that orientation.

[2:13:58] Trustee Luckham: And so who is the rookie is the real question. And there you are. That's it for me. Thank you for the work.

[2:14:11] Trustee Luckham: Okay.

[2:14:12] Trustee Luckham: Anybody, anything else on this topic

[2:14:14] Trustee Luckham: or do you have any closing remarks

[2:14:16] Trustee Luckham: with what the next steps are?

[2:14:19] Voice 4: So by the end of September, sir,

[2:14:21] Voice 4: we will have worked this more

[2:14:24] Voice 4: and we'll report back to you post UBCM, I would think.

[2:14:29] Voice 4: I'll certainly be able to speak to this at Trust Council,

[2:14:33] Voice 4: probably as part of my CAO reporting,

[2:14:35] Voice 4: what we've done, the conversations we've had here,

[2:14:37] Voice 4: the three or four themes to get better.

[2:14:41] Voice 4: I take note of the strategic planning elements and also associated with that the recommendation

[2:14:47] Voice 4: from the governance report that that document be more holistic and be brought into a larger

[2:14:54] Voice 4: corporate plan you have a corporate plan with the strategic plan elements or one of them and

[2:14:58] Voice 4: then your business plan or corporate direction as well which might provide a better overview

[2:15:04] Voice 4: view for everybody. And so, yeah, that would be our timeline. So I'll report back to you and

[2:15:11] Voice 4: start to work on, draw these elements together. As you can appreciate, it's tough to get everybody's

[2:15:16] Voice 4: everything into every document, but to try and develop these themes as opposed to just chunks

[2:15:23] Voice 4: of information out. So that's, I certainly understanding that.

[2:15:27] Trustee Luckham: Okay. Thank you. The one

[2:15:30] Trustee Luckham: other thing that I was having a hard time recalling what I wanted to mention was the

[2:15:34] Trustee Luckham: the elections BC thing. Sue Ellen and I went to the LGMA and I certainly walked away with a really

[2:15:40] Trustee Luckham: big impression that, guess what? The difficulties we have in orientation exist in all local

[2:15:48] Trustee Luckham: governments. And what's surprising despite the governance review is that actually we do better

[2:15:53] Trustee Luckham: than most. I think that's important to recognize. But certainly there are changes that as a result

[2:16:01] Trustee Luckham: that elections bc has put into place as well as provincial regulation changes with respect to code

[2:16:07] Trustee Luckham: of conduct and expectations on those and i guess that should be well understood that um those

[2:16:14] Trustee Luckham: difficulties in local governance are obvious to the province and there is a pro they are trying

[2:16:20] Trustee Luckham: to help improve that process as well and videos was the one thing that they thought was helpful

[2:16:25] Trustee Luckham: helpful. But obviously, it's not necessarily for the elected to actually represent candidate

[2:16:33] Trustee Luckham: orientation, right, which was one of the recommendations, because obviously, there's a

[2:16:38] Trustee Luckham: body, obvious, but how it is that we get material out there that for the elections can't for

[2:16:45] Trustee Luckham: candidates to understand what their commitment is. And reflecting on what Trustee Patrick said is

[2:16:51] Trustee Luckham: that she had overheard that if I don't get this, then I'm walking.

[2:16:57] Trustee Luckham: That wasn't your language. That's my language, because I've heard that, too.

[2:17:01] Trustee Luckham: And and indeed, we need to know what the candidates should expect when they get elected.

[2:17:08] Trustee Luckham: So that's it. Thank you. Shall we move on? Yes.

[2:17:16] Trustee Luckham: So this brings us all the way through.

[2:17:18] Trustee Luckham: i don't see anything else on the agenda until we get to oh history and heritage grants and aid in

[2:17:24] Trustee Luckham: policy 2.1.14 amendments rfd and indeed that's another topic for orientation because that's a

[2:17:32] Trustee Luckham: totally new thing for us and uh this we've not had that opportunity to be able to provide funding of

[2:17:40] Trustee Luckham: this nature and um let's make sure we understand that so history and heritage grants uh that's the

[2:17:48] Trustee Luckham: to trust council from executive committee um we're seeing an early view of this i'm guessing russ

[2:17:54] Trustee Luckham: prior to advancing the package for trust council in september so over to you okay

[2:18:01] Voice 4: thank you very

[2:18:01] Voice 4: much so the work you see starting on page 187 is essentially delaney and claire um at your behest

[2:18:09] Voice 4: looking at means of adopting this new process at the islands trust which admittedly um certainly

[2:18:17] Voice 4: Mayor Mrakas, There hasn't been a lot of structure associated with that we've had a policy that's been amended, a couple of times, but you can see that there haven't been as many rules and guardrails that would or or a long term process that would likely result in a more ordered decision, and what would some of those be instead of having sort of an ad hoc process that is built out of just applications on an as and when basis, to make sure that we're doing the right thing.

[2:18:47] Voice 4: have a more structured time frame associated with it to have evidence of a of a specific amount

[2:18:55] Voice 4: a bit of a I wouldn't say narrowing but a definition of who could apply or not apply

[2:19:02] Voice 4: and a rationale for that a reporting out requirement and some brief administrivia

[2:19:09] Voice 4: you so what's being prevented provided here is an intake period and a decision-making period

[2:19:17] Voice 4: and I guess the biggest part is the intake period by April 30th so you know that's just post budget

[2:19:26] Voice 4: and then you would have EC would then review those and by the end of the next month would

[2:19:30] Voice 4: allocate those funds for the coming for the coming year that's been reflected in the proposed policy

[2:19:38] Voice 4: and less emphasis on individuals as eligible applicants,

[2:19:45] Voice 4: whereas a single individual will come up with an idea

[2:19:47] Voice 4: and then ask for a grant,

[2:19:48] Voice 4: but to actually move to a model

[2:19:51] Voice 4: that's more organization-based or agency or First Nations.

[2:19:56] Voice 4: So it provides a bit more order.

[2:19:58] Voice 4: It's here for your thinking in the draft policy

[2:20:00] Voice 4: and the amendments are attached with it.

[2:20:03] Voice 4: We do have a brief summary of the grants

[2:20:05] Voice 4: from 22 and 23 and from 2018 to 2023 associated with the policy that's been that's been utilized

[2:20:14] Voice 4: or allocated and you know you could make this recommendation or you could suggest some changes

[2:20:21] Voice 4: that we would then bring back to you for moving to trust council for September which I think the

[2:20:29] Voice 4: timing is good no policy stays the same way forever so there's the chance for further amendments

[2:20:35] Voice 4: this would provide the incoming council some ability to address this as soon as we get an

[2:20:40] Voice 4: organization like the trust gets the ability to have um a broader grant function you can expect

[2:20:47] Voice 4: that it will be used and um i and that is with that comes a whole manner of um intended and

[2:20:55] Voice 4: unintended consequences around uh administration of these um competitive processes decision-making

[2:21:02] Voice 4: making criteria and and all of those things um those are part of the decision decision-making

[2:21:07] Voice 4: process so um with that I'll answer as any questions that I can if I'm if my answers are

[2:21:14] Voice 4: insufficient then you would move it to um your next meeting for discussion but otherwise um I

[2:21:20] Voice 4: offer this to you for your consideration uh

[2:21:22] Trustee Luckham: thank you Russ uh trustee fast um

[2:21:25] Trustee Fast: thank you very much

[2:21:26] Trustee Fast: for this. As somebody who wrestled with the previous applications and how to

[2:21:36] Trustee Fast: view them and compare them, this is really welcome to me. I am sitting on the Conservancy

[2:21:43] Trustee Fast: board where we provide grants for some nature conservation objectives or ecological

[2:21:52] Trustee Fast: ecological conservation objectives. I appreciate that, that the coming, coming closer. And my

[2:21:59] Trustee Fast: question is just on page 187, it says up to $5,000 per application, but on page 193, which is

[2:22:11] Trustee Fast: actually the draft form, it says up to 2000. So I'm wondering if you can provide some clarity there,

[2:22:17] Trustee Fast: or if that can be clarified yeah

[2:22:20] Voice 4: so um the difference i think is uh you can apply for

[2:22:25] Voice 4: up to 5 000 on page 191 but most grants expected to be in the 1 000 to 2 000 range

[2:22:32] Voice 4: so what we've got in the policy is an attempt to have the word minor included here so if someone

[2:22:40] Voice 4: has a 10 to 15 000 how do we express to others uh how much funding you can reasonably get for

[2:22:48] Voice 4: the islands trust for an initiative of yours we're trying to be more communicative or provide better

[2:22:54] Voice 4: context meaning you can provide more grants with a modest um or or i think modest is the word that's

[2:23:04] Voice 4: been included in the policy as opposed to large grants so up to 5 000 is possible but um the one

[2:23:12] Voice 4: to 2000 is indicated here as uh that most grants would be um in that range okay

[2:23:20] Trustee Fast: follow-up question

[2:23:20] Trustee Fast: is just if you can scroll up to page 193 lori

[2:23:27] Voice 9: there

[2:23:30] Trustee Fast: it says requested up to 2000 so that's

[2:23:36] Trustee Fast: okay

[2:23:36] Voice 4: so we did we changed that number yeah

[2:23:39] Trustee Fast: thank you okay otherwise i think it's looking good thank

[2:23:42] Trustee Fast: you thank

[2:23:43] Voice 6: you dan rogers hand down to ellen

[2:23:46] Trustee Fast: okay um

[2:23:49] Trustee Rogers (probable): thanks so um just a couple of reflections um

[2:23:58] Trustee Rogers (probable): uh and i'll just make these and not asking for specific amendments at this stage

[2:24:04] Trustee Rogers (probable): um i have a question one is is this intended to cover off the new authority that the

[2:24:10] Trustee Rogers (probable): the province has just given to us related to environmental ecological protection grants i

[2:24:18] Trustee Rogers (probable): mean i know it uses the word conservation um or is this just the existing authority that we've

[2:24:24] Trustee Rogers (probable): given grants for it it reads like it's it's simply the existing authority we have which is mostly

[2:24:31] Trustee Rogers (probable): history and cultural um and i and i guess my question would be are we going to get a similar

[2:24:37] Trustee Rogers (probable): similar policy proposal related to the environmental grants, even though there's

[2:24:42] Trustee Rogers (probable): no funding for that yet. No, we haven't provided any funding for that as yet.

[2:24:48] Trustee Rogers (probable): And if you don't know the answer, that's fine. I put it on the record and we can answer it perhaps

[2:24:53] Trustee Rogers (probable): with our next one.

[2:24:54] Voice 4: I think we would need another policy to address what you're talking about.

[2:24:57] Trustee Rogers (probable): Okay. And

[2:24:58] Trustee Rogers (probable): you know what I'm referring to,

[2:24:59] Voice 4: that new authority we

[2:25:01] Trustee Rogers (probable): were just given under Section 8.

[2:25:02] Trustee Rogers (probable): um so secondly regarding the policy itself i think it should be a little more although i agree that

[2:25:11] Trustee Rogers (probable): it's probably great to have a intake a time frame etc um i think it would probably be useful to have

[2:25:18] Trustee Rogers (probable): a um a little more flexibility that if we haven't spent whatever is budgeted for the year that we

[2:25:24] Trustee Rogers (probable): could have a second intake in the fall as an option,

[2:25:30] Trustee Rogers (probable): but only if there's money really remaining in the budget.

[2:25:36] Trustee Rogers (probable): My other commentary as I read the policy was,

[2:25:44] Trustee Rogers (probable): I don't know, we don't have a definition

[2:25:47] Trustee Rogers (probable): of what an organization is.

[2:25:49] Trustee Rogers (probable): It talks about an organization that basically

[2:25:53] Trustee Rogers (probable): takes out the ability for an individual

[2:25:55] Trustee Rogers (probable): to apply but what is an organization um is it a company um is it a is it or is it a not-for-profit

[2:26:05] Trustee Rogers (probable): uh is it a society so i think we need to give some thought to what we mean by an organization

[2:26:11] Trustee Rogers (probable): um because uh you know i think on some levels uh it could be it could be a company but not a

[2:26:21] Trustee Rogers (probable): but not an individual, and why would we allow that?

[2:26:26] Trustee Rogers (probable): And then my third observation from reading it,

[2:26:31] Trustee Rogers (probable): and I just, again, I'm looking for just if anybody has any thoughts about this.

[2:26:36] Trustee Rogers (probable): One of the areas where it talks about people who aren't eligible

[2:26:41] Trustee Rogers (probable): talks about people who are individuals or organizations

[2:26:47] Trustee Rogers (probable): that are subject to bylaw enforcement,

[2:26:50] Trustee Rogers (probable): And then it says, use the words confirmed. I'm sorry, I'm just trying to find it now. Talks about confirmed bylaw enforcement. I didn't quite know what that meant. Does that mean they've been found by a board or whether that means simply that we've got confirmation from our bylaw enforcement?

[2:27:20] Trustee Rogers (probable): enforcement that there's actually enforcement going on so i just think we need to get some

[2:27:25] Trustee Rogers (probable): thought as to what that means um yeah is that clear i'm sorry i'm trying to find the actual

[2:27:33] Trustee Rogers (probable): language but now i i've mucked up my my computer screen i

[2:27:41] Voice 4: understand on a confirmed

[2:27:43] Trustee Rogers (probable): land use bylaw

[2:27:45] Trustee Rogers (probable): violation thanks laurie i just i'm not sure what that means if anybody has any thoughts

[2:27:50] Voice 4: well i i think it would be not um it would be that there has been some

[2:27:59] Voice 4: investigation to confirm that that there is an actual bylaw violation in effect as opposed to

[2:28:09] Voice 4: a complaint received okay yeah and

[2:28:13] Trustee Rogers (probable): and i think there's similar there's similar language on the

[2:28:17] Trustee Rogers (probable): the awards we give and we should make sure they're the same we should make sure that whatever our

[2:28:23] Trustee Rogers (probable): standard is for for the stewardship awards would probably be the same year so thanks those are my

[2:28:31] Trustee Rogers (probable): only commentary otherwise i agree with what vice chair fast said it would be good to have some

[2:28:36] Trustee Rogers (probable): structure around this because we were doing it as you said very ad hoc and everybody it's hard to go

[2:28:41] Trustee Rogers (probable): So everybody looks great.

[2:28:43] Trustee Rogers (probable): So let's give them all money.

[2:28:49] Voice 6: Okay, I didn't notice Trustee Patrick,

[2:28:52] Voice 6: did

[2:28:52] Trustee Luckham: you have any remarks?

[2:28:54] Voice 11: I have nothing to add, thanks.

[2:28:57] Trustee Luckham: Okay, great.

[2:28:58] Trustee Luckham: So other than a typo in there or a clarification,

[2:29:04] Trustee Luckham: I'm not sure that I heard any amendments.

[2:29:07] Trustee Luckham: And so CAO looking for your suggestion,

[2:29:10] Trustee Luckham: Should we advance it to council as amended at this time, or do you want to bring that back when we look at the entire trust council package?

[2:29:20] Voice 4: Well, what I'm hearing, those three or four points, you know, if it's unclear what an organization is, you're doing no benefit to putting this forward without contemplating that.

[2:29:34] Voice 4: What does confirmed mean?

[2:29:35] Voice 4: I don't think it's a showstopper.

[2:29:37] Voice 4: the inclusion of a second intake for extra funds i think you'd want to have that as an amended part

[2:29:42] Voice 4: of you'd want to see that language before you forwarded it to trust council on a as amended

[2:29:47] Voice 4: basis so

[2:29:48] Voice 6: tomorrow you have

[2:29:51] Voice 4: time for these three or four suggestions um and that they be either

[2:29:57] Voice 4: either clarified

[2:30:00] Voice 4: your satisfaction or amendments made to this policy that you could then send forward okay so

[2:30:07] Trustee Luckham: i'd

[2:30:08] Voice 4: suggest that approach so

[2:30:09] Trustee Luckham: you've heard enough at this point for to bring this back to us at a

[2:30:12] Trustee Luckham: future meeting well

[2:30:16] Voice 4: i'd like to summarize it and then you tell me to go do that okay

[2:30:21] Voice 6: if i could

[2:30:23] Voice 4: but i see there are other questions which may bear um bear on this decision okay

[2:30:29] Trustee Luckham: so sue allen fast

[2:30:31] Trustee Fast: Thank you. Just a quick point following up on Trustee Rogers' question about companies. I had this question about businesses, same thing. And then I thought, oh, no, wait, they probably thought about that. And they've thought that maybe a strata corporation might want to protect a feature or the group of owners that owns some island.

[2:30:56] Trustee Fast: um um maybe that's the only group uh thinking voyeur island maybe that would be the only group

[2:31:05] Trustee Fast: that could come forward and make a um a request like this or would who would have the uh know the

[2:31:13] Trustee Fast: land well enough to um want to protect it anyway i just uh i would appreciate a little more uh

[2:31:20] Trustee Fast: Clarity, too, around that word organization and whether businesses were part of it or landowning corporations.

[2:31:32] Trustee Fast: I haven't thought that much about it, but I thought maybe there had been some thinking around it that I wasn't aware of and I was trying to muddle through.

[2:31:39] Trustee Fast: So clarification would help. Thanks.

[2:31:42] Voice 6: Right there.

[2:31:43] Voice 6: could also be well

[2:31:45] Trustee Rogers (probable): exactly peter i mean i mean where do we draw the line as to when it's

[2:31:51] Trustee Rogers (probable): uh i mean does a does a um improvement district get to apply um and does a ratepayers organization

[2:32:00] Trustee Rogers (probable): or does a strata uh where they're the only group on boyer island that's of any or anvil or any

[2:32:07] Trustee Rogers (probable): any other island they're the only ones that could possibly apply um i i think i understand what

[2:32:13] Trustee Rogers (probable): you're driving at but it's not clear to me where we would draw the line between organization and

[2:32:18] Trustee Rogers (probable): agency so it'd be good to give some thought to how to define those two things

[2:32:21] Trustee Luckham: okay i think

[2:32:23] Trustee Luckham: russ more information do you want to paraphrase what you've heard so

[2:32:27] Voice 4: that the um heritage policy

[2:32:33] Voice 4: The number on the agenda 8.2.2.1 be amended to either include or address a second intake for extra funds, its applicability to the new environmental grants function of the Islands Trust, a definition around the inclusion or exclusion of organizations,

[2:32:57] Voice 4: Organizations and some definition around confirmed under section one,

[2:33:03] Voice 4: three, two.

[2:33:04] Trustee Rogers (probable): No, I agree with you, Russ. I don't think that's a showstopper.

[2:33:08] Trustee Rogers (probable): I just wanted to, I think of it as long as it's similar to what's in our,

[2:33:12] Trustee Rogers (probable): what's in the stewardship of wars. I'm comfortable with that.

[2:33:16] Trustee Rogers (probable): Okay.

[2:33:17] Voice 4: So those things, those four things,

[2:33:22] Voice 4: I think constitute your direction.

[2:33:25] Voice 4: so

[2:33:26] Trustee Luckham: that's great so obviously you've got notes there that you've just reflected on and so can

[2:33:34] Trustee Luckham: i ask for a motion that to direct the staff to amend policy 2.1.414 as discussed or do you want

[2:33:43] Trustee Luckham: those items listed uh

[2:33:45] Voice 4: we can go as discussed i think between laurie and i we've got um a feel

[2:33:48] Voice 4: go for it right

[2:33:49] Trustee Luckham: so uh vice chairs would one of you like to make a motion um

[2:33:56] Trustee Rogers (probable): on the fly um i'll

[2:33:59] Trustee Rogers (probable): move that the executive committee request staff to uh consider amendments to the policy the draft

[2:34:07] Trustee Rogers (probable): policy uh as discussed in ec meeting of august 3rd

[2:34:14] Trustee Luckham: yeah policy 2.1.14 um and thanks you're you

[2:34:21] Trustee Luckham: you said you were good at motions on the fly then.

[2:34:25] Trustee Luckham: That's seconded by Trustee Fass of the vote of confidence.

[2:34:28] Trustee Luckham: And any further discussion?

[2:34:31] Trustee Luckham: All those in favor?

[2:34:34] Trustee Luckham: That carries.

[2:34:35] Trustee Luckham: Awesome.

[2:34:35] Trustee Rogers (probable): That's the point of information.

[2:34:36] Trustee Rogers (probable): I didn't say I was good at it.

[2:34:37] Trustee Rogers (probable): I said, I do it a lot.

[2:34:40] Trustee Rogers (probable): Just to be clear.

[2:34:42] Trustee Luckham: Okay.

[2:34:43] Trustee Luckham: I thought that was, that's good.

[2:34:46] Trustee Luckham: Excellent.

[2:34:47] Trustee Luckham: Thanks for the work, Dan.

[2:34:48] Trustee Luckham: so uh 8.2.2 2 is our next item advocacy summary briefing um thank you so much for this work look

[2:34:59] Trustee Luckham: at all that stuff we've done and um ceo hudson pillar i'm guessing you're gonna start us off

[2:35:06] Trustee Luckham: on this one as well on page 198 of our agenda i

[2:35:10] Voice 4: will so um you can see that this report

[2:35:14] Voice 4: report, its effect is to address the requirement that in the last year of every

[2:35:20] Voice 4: Islands Trust Council term, executive committee will review and evaluate effectiveness of the

[2:35:26] Voice 4: advocacy work undertaken, considering the general policies in Section B. So that's Advocacy Policy

[2:35:31] Voice 4: 610.3. And traditionally, advocacy, as was noted in the governance report, tends not to lend itself

[2:35:41] Voice 4: to sort of a discrete analysis around this work this didn't but more of a global one and i've

[2:35:49] Voice 4: only been here for one version of this so what what's offered and i think advocacy at least in

[2:35:58] Voice 4: the governance reporting realm was was a thing for contemplation moving forward how do you actually

[2:36:04] Voice 4: measure this effectiveness nonetheless we have not made any specific changes to our advocacy

[2:36:09] Voice 4: function and nor have we traditionally put a significant amount of funding towards

[2:36:14] Voice 4: the advocacy elements other than the staff funding component. So what's being presented to you here

[2:36:22] Voice 4: is a summary of those actions for your contemplation to say this is the these are the

[2:36:27] Voice 4: advocacy actions that we've undertaken. You could direct that a full report on the outcomes

[2:36:33] Voice 4: associated with each of these advocacy pieces be undertaken. I think that my recommendation to you

[2:36:39] Voice 4: is that is daunting and we haven't had that mechanism in place in the past but certainly

[2:36:47] Voice 4: this listing here and for both yourselves and for trust council if you wish to have

[2:36:52] Voice 4: them to have some version of this indicates the various areas of advocacy that we've undertaken

[2:36:59] Voice 4: and of course there's some some obvious conclusions to things that have that those

[2:37:08] Voice 4: matters have concluded um but many of these pieces are ongoing so i think that uh it's a briefing to

[2:37:15] Voice 4: you does this do you consider that this generally satisfies uh 6103 from your perspective um or do

[2:37:24] Voice 4: you have some other um direction that you'd like us to undertake and we thought that this listing

[2:37:29] Voice 4: would be a good way for you to just be contextualized to to what's gone on in the last

[2:37:34] Voice 4: four years in terms of accuracy.

[2:37:36] Trustee Luckham: Okay so I have Vice Chair Faust and Vice Chair Rogers.

[2:37:42] Trustee Fast: Thank you chair I'm just thank you for the report it was good to see it all there I'm going wow

[2:37:48] Trustee Fast: okay you forget but I also just wanted to add that we might want to consider the social media

[2:37:59] Trustee Fast: work that islands trust that um trust well there's a there's an account on facebook called

[2:38:08] Trustee Fast: islands trust and uh but especially the islands trust conservancy has been doing um what i would

[2:38:13] Trustee Fast: call advocacy work there with their uh tour you might call it education or you might call it

[2:38:20] Trustee Fast: outreach um but uh it's engagement and uh and it's more with individuals than other levels of

[2:38:28] Trustee Fast: government. So I suppose it depends on what the definition of advocacy is. And I see the policy

[2:38:37] Trustee Fast: there. But I think advocacy is also like the mailing that Islands Trust Conservancy did to

[2:38:47] Trustee Fast: all the new landholders this spring about how to be careful with the island and take care of your

[2:38:55] Trustee Fast: your new home, that kind of thing.

[2:38:58] Trustee Fast: Also, it might have to do with the draft communications plan

[2:39:02] Trustee Fast: that we've got.

[2:39:03] Trustee Fast: And thinking also, advocacy also happens

[2:39:08] Trustee Fast: through our secretariat function,

[2:39:13] Trustee Fast: both in Howe Sound and Bain Sound.

[2:39:18] Trustee Fast: Anyway, there might be some other ways.

[2:39:21] Trustee Fast: This is just the specific with other levels of government.

[2:39:26] Trustee Fast: And the other thing we could do is just to define advocacy here

[2:39:30] Trustee Fast: as this is just with other levels of government.

[2:39:36] Trustee Fast: Thank you.

[2:39:39] Voice 6: Thank you, Sue Ellen Fast.

[2:39:41] Voice 6: Dan Rogers and then Vice Chair Patrick.

[2:39:46] Trustee Rogers (probable): As I was reading this, I reflected upon the fact that our discussion

[2:39:50] Trustee Rogers (probable): at the beginning of July or whenever our last meeting was,

[2:39:53] Trustee Rogers (probable): was we didn't want to create a lot of work

[2:39:57] Trustee Rogers (probable): for the Trust Area Services to create a report for us

[2:40:02] Trustee Rogers (probable): and we failed miserably

[2:40:03] Trustee Rogers (probable): because we clearly have created an awful lot of work.

[2:40:07] Trustee Rogers (probable): So thank you for the diligence of the staff

[2:40:10] Trustee Rogers (probable): for putting this together.

[2:40:12] Trustee Rogers (probable): It's an exhaustive report.

[2:40:16] Trustee Rogers (probable): It's been exhausting to see the amount of work that's done.

[2:40:20] Trustee Rogers (probable): and given that the area of services has been often understaffed that all this work actually got done

[2:40:30] Trustee Rogers (probable): and I agree it's hard to measure but I think just if we could just put a brief cover memo on it that

[2:40:38] Trustee Rogers (probable): says we're supposed to do a report on the impact of advocacy here's a summary of the list I think

[2:40:47] Trustee Rogers (probable): our advocacy and we and we could report out that the executive committee believes that the advocacy

[2:40:53] Trustee Rogers (probable): has been necessary and in many cases effective i don't know how well what else there is to say

[2:41:00] Trustee Rogers (probable): about this short of doing the kind of work of analysis that i think is unnecessary and we don't

[2:41:07] Trustee Rogers (probable): have the resources for it that's my view

[2:41:10] Voice 6: okay thank you dan um vice chair patrick i think as

[2:41:17] Voice 11: as I talked about at our last meeting, this report is fine for where we are. I think this

[2:41:23] Voice 11: is an area we have a lot of work to do in. And I know when we talked about the communications

[2:41:28] Voice 11: planning and so forth that we had, and I look at my experience in corporate companies and so forth,

[2:41:35] Voice 11: but there's always an external affairs that deals with a whole host of things, government relations

[2:41:41] Voice 11: relations and partnership building and all these different aspects. And I think we need to spend

[2:41:50] Voice 11: more time when we have a strategic objective to do something. Step one, who are the partners that

[2:41:57] Voice 11: we need to be with? What is our relationships with those partners today? Is there a partner

[2:42:00] Voice 11: missing at the table? And that would become the advocacy to either get that partner there or what

[2:42:05] Voice 11: that is. I think we have the opportunity to make it far more measurable and far more strategic

[2:42:09] Voice 11: as we go forward.

[2:42:11] Voice 11: I see something very different from when a delegation

[2:42:14] Voice 11: comes in and says, you know, please stop, you know,

[2:42:17] Voice 11: using rat poison across the Gulf Islands.

[2:42:20] Voice 11: And we write a letter saying, you know,

[2:42:21] Voice 11: we support what this other group is doing versus, you know,

[2:42:25] Voice 11: we have a program on that and that we need, you know,

[2:42:28] Voice 11: to partner with somebody to deliver on that in our work.

[2:42:32] Voice 11: So I think this is an area that I'm personally interested

[2:42:36] Voice 11: in seeing us develop far more strategically

[2:42:40] Voice 11: as we move forward.

[2:42:41] Voice 11: I think Russ, you mentioned one saying,

[2:42:44] Voice 11: gee, if I wasn't running around putting out fires,

[2:42:46] Voice 11: I'd be spending more time, you know,

[2:42:48] Voice 11: building relationships with other government agencies

[2:42:52] Voice 11: and all those things.

[2:42:53] Voice 11: And I think that's a fine example of where, you know,

[2:42:55] Voice 11: we need to make sure we're making space for that

[2:42:57] Voice 11: and truly, you know, moving the dial.

[2:43:01] Voice 11: Because right in our mandate, it says,

[2:43:03] Voice 11: preserve and protect in cooperation with,

[2:43:07] Voice 11: We can't do any of our work without cooperating with others to be most effective, and to me that's, you know, what the advocacy needs to grow into.

[2:43:17] Voice 11: So I think this report, like I said, is adequate. It's great of where we've been, and I think it'll form a good step of as we, you know, think strategically in the next new term.

[2:43:28] Trustee Luckham: Okay, thank you. So my own remarks on this is somehow I hadn't thought of it before, but

[2:43:39] Trustee Luckham: I think the external affairs has a nice ring to it and indeed is more reflective on what advocacy is

[2:43:52] Trustee Luckham: is and how it might be conducted. I think that this report is sufficient without creating yet

[2:44:03] Trustee Luckham: another method of analysis, which may not be simple, to determine the efficacy of all the

[2:44:10] Trustee Luckham: advocacy that we have done. I would say much of it is effective if only influencing other things

[2:44:19] Trustee Luckham: happen that we don't necessarily have control or get recognized for contributing to. I note that

[2:44:26] Trustee Luckham: some think that we should walk away completely from advocacy. But when you look at this list

[2:44:33] Trustee Luckham: of things that we have advocated for, council brings those things to us, and we do it on their

[2:44:39] Trustee Luckham: behalf. And I think that broadly, council would not be happy with not being stifled on being able

[2:44:46] Trustee Luckham: able to advocate for things that are important in their communities and even globally outside

[2:44:52] Trustee Luckham: of our jurisdiction. I just did the letter for, anyway, there's lots of letters that have been

[2:45:00] Trustee Luckham: processed this last week or so. And thank you, Lori, for bringing those to me that are advocacy.

[2:45:06] Trustee Luckham: The governance review also, I will reflect on, noted that we should be seeking more opportunities

[2:45:12] Trustee Luckham: to collaborate and cooperate with other agencies

[2:45:15] Trustee Luckham: in bringing those folks into our process.

[2:45:18] Trustee Luckham: Well, if that's not advocacy as well, I'm not sure what is.

[2:45:22] Trustee Luckham: So I think that we do need to think about how,

[2:45:26] Trustee Luckham: and indeed, perhaps this report should be forwarded

[2:45:30] Trustee Luckham: to the governance committee.

[2:45:32] Trustee Luckham: I'm not sure what they want to speak to

[2:45:34] Trustee Luckham: on the topic of advocacy,

[2:45:36] Trustee Luckham: but I do believe, Russ and Laura,

[2:45:39] Trustee Luckham: that you did flag that as one topic

[2:45:41] Trustee Luckham: that they wanted to speak to um an advice council so um i'm happy to receive this as is um there's

[2:45:50] Trustee Luckham: no doubt that all of the uh um council will have an opportunity to see this but i'm presuming we

[2:45:56] Trustee Luckham: may need to direct it flow forward in that direction so um i see cao nodding his head

[2:46:04] Trustee Luckham: and so thank you and so uh anything further ceo would you like a motion to forward this to

[2:46:09] Trustee Luckham: to trustees?

[2:46:10] Voice 4: Yes, Mr. Chair, I think it has,

[2:46:14] Voice 4: we've come to the conclusion or you have indicated

[2:46:17] Voice 4: that this is satisfying the base need

[2:46:20] Voice 4: out of the policy at this time,

[2:46:22] Voice 4: but I think it does have interest for trust council.

[2:46:25] Voice 4: So if this was covered by a report,

[2:46:28] Voice 4: which essentially summarizes the advocacy activities

[2:46:32] Voice 4: of the Islands Trust over term, that would be valuable.

[2:46:36] Voice 4: And if you just made a motion to that effect,

[2:46:38] Voice 4: fact we'd make sure it got on the september agenda okay

[2:46:41] Trustee Luckham: sue ellen fast i see you've got

[2:46:43] Trustee Luckham: your hand up

[2:46:43] Trustee Fast: yeah i move that executive committee uh request uh that executive committee refer this

[2:46:49] Trustee Fast: report for inclusion in the upcoming trust council agenda and

[2:46:55] Voice 4: if i may say with a covering briefing

[2:46:56] Voice 4: with

[2:46:57] Trustee Fast: a covering brief yes all

[2:46:59] Trustee Luckham: right thank you laurie you captured that i apologize i didn't

[2:47:02] Trustee Luckham: ask if you captured the previous off the on the fly motion but we have another on the fly motion

[2:47:08] Trustee Luckham: I

[2:47:09] Voice 3: do thank you thank

[2:47:10] Trustee Luckham: you so is there a seconder Dan Rogers has seconded thank you

[2:47:15] Trustee Luckham: any further discussion all those in favor that carries unanimously brilliant and and thank you

[2:47:23] Trustee Luckham: to you CAO and your team Claire and her team everybody that's contributed to this body of

[2:47:30] Trustee Luckham: work thank you I'm going to move on if there's nothing further to 8.2.3.1 amendments to trust

[2:47:39] Trustee Luckham: council policy 6.2.1 and 6.7.1 that's on page 213 of our package and um this is heather crowder are

[2:47:51] Trustee Luckham: you who's representing i'm

[2:47:54] Voice 4: heather cower oh

[2:47:55] Trustee Luckham: very good all right over to you heather today

[2:48:01] Voice 4: now i won't do as good a job as heather um so you know um we continue to dream executive committee

[2:48:08] Voice 4: and and think about how we can address the acknowledged gap between the resourcing at

[2:48:16] Voice 4: the islands trust and our policy and our political interest and while we can live with

[2:48:23] Voice 4: some level of gap right now I think collectively the organization would acknowledge that the gap

[2:48:30] Voice 4: is significant and has remained significant I think we've made progress this term because many

[2:48:35] Voice 4: of the projects are sort of tied to strategic elements but we're left with a policy framework

[2:48:40] Voice 4: that has ltcs identifying 39 different individual work program projects add to that each of our five

[2:48:50] Voice 4: committees now being able to have let's say a minimum of three so that's a further 15 taking

[2:48:56] Voice 4: us into the 50s and that's excluding any strategic policies directions work programs of um of the

[2:49:05] Voice 4: the trust council through a strategic planning process which may take us into the 60s 70s or 80s

[2:49:11] Voice 4: in terms of the number of projects we did so this is an act an action to set the table for the next

[2:49:18] Voice 4: trust council I realized that this everyone's got three projects concept has been on paper

[2:49:24] Voice 4: since 1992 I will point out that even though you can identify three it doesn't necessarily mean

[2:49:33] Voice 4: So there's some there's an arbitrary element associated with this.

[2:49:38] Voice 4: I also think that we need to collectively acknowledge there are differences, respectful differences between the work units and the LTCs at the Islands Trust.

[2:49:48] Voice 4: I would submit that Salt Spring Island is a different, has some different elements associated with it, associated with its makeup, its citizenry, geography, etc.

[2:50:01] Voice 4: etc. So this policy is hoping to build on the on the work that Trust Council did when they amended

[2:50:11] Voice 4: 591 at last Trust Council, which they saw twice, which was establishing of minor, major and

[2:50:17] Voice 4: extraordinary project categories, establishing the regional planning team as an entity, and

[2:50:24] Voice 4: that the difference between regional planning efforts and local planning team efforts. And we

[2:50:29] Voice 4: We hope that some of these changes will reflect a better working environment.

[2:50:33] Voice 4: This policy amendment in front of you is the next step.

[2:50:37] Voice 4: And right at the bottom of 213 is a number of policies for us to, we think, do the work that we need to do well or better that would need some consideration.

[2:50:47] Voice 4: and you can see that for three two a and b um the amendment needed is to it's recommended that we

[2:50:54] Voice 4: reduce the number of projects allocated to each committee to move towards a project model that

[2:50:59] Voice 4: prioritizes regional ltc cooperation and overlap accordingly we've got two policies that address

[2:51:06] Voice 4: this and they're attached here in a rewrite fashion and it would the key elements of these

[2:51:15] Voice 4: changes are it would remove the specific number of projects for ec and council committees and what

[2:51:20] Voice 4: that means is the real world would set what those priorities are in funding and work would get done

[2:51:28] Voice 4: in a not necessarily a sequential manner but a relatable manner over the course of the term as

[2:51:34] Voice 4: new projects came on and others faded off it would be the responsibility of the committee to determine

[2:51:41] Voice 4: the appropriate action which i would think is a function of a governance committee is to

[2:51:46] Voice 4: effectively manage its resources and then for ltc's a change from three projects each to one

[2:51:54] Voice 4: minor project so one local based project of ltc level at a time and a secondary project that's

[2:52:02] Voice 4: either major or extraordinary that would reflect the rotational ocp amendments that are so needed

[2:52:09] Voice 4: at the islands trust that have been referenced in the governance report and that will start us

[2:52:16] Voice 4: in a process of actually modernizing our ocps in an appropriate manner over a two three five seven

[2:52:24] Voice 4: ten year time frame and link addressing our earlier conversations link the trust council

[2:52:32] Voice 4: function and the local trust committee function at the islands trust better also noted here is

[2:52:38] Voice 4: that recommended that salt spring ldc um just due to some of the factors i've said early would

[2:52:44] Voice 4: continue to have three projects based on its population and um i think most would acknowledge

[2:52:51] Voice 4: some of the different factors at play um for that island so this is i i i'm hoping that you're

[2:52:57] Voice 4: willing to consider this um but it's an offering to you um we could make some amendments to this

[2:53:02] Voice 4: and deliver it to trust council for their decision making to see whether they want to sort of tackle

[2:53:06] Voice 4: one of the big uh the big whales in the room um or elephants in the room um that uh has historically

[2:53:13] Voice 4: been at the trust and to see whether these amendments would uh would help us ultimately so

[2:53:19] Voice 4: um i turn it back to you for some of your questions and considerations do you feel

[2:53:23] Voice 4: comfortable um do you want some potential amendments to this or is this a thing that

[2:53:27] Voice 4: you prefer to not see and you'd give to the future trust council to work through as they

[2:53:32] Voice 4: move forward thanks okay

[2:53:35] Voice 6: thank you ceo um vice chairs we're on fast laura patrick

[2:53:41] Trustee Luckham: well

[2:53:42] Trustee Fast: um sorry to speak first all the time but i'm i think this is a really super project

[2:53:48] Trustee Fast: and uh i'm happy to see it i think it needs clarifying um i think i brought a motion to

[2:53:55] Trustee Fast: executive committee earlier asking for a report on what would be the implications of

[2:54:02] Trustee Fast: every LTC was to go to one project um or one priority the lingo is changing here a little bit

[2:54:09] Trustee Fast: so excuse me if I'm uh uh saying the wrong word but I'm um glad to see it I I uh I think um

[2:54:20] Trustee Fast: besides one typo-y thing I like the way it also advances us into the long-range planning

[2:54:27] Trustee Fast: and brings that into the into the mix and that whole local planning review and I like the name

[2:54:37] Trustee Fast: future projects list instead of projects list all that kind of thing and so and I think it's fine

[2:54:45] Trustee Fast: to have in Salt Spring Island having three and we should amend the bylaw the draft or ask for it to

[2:54:53] Trustee Fast: be amended to include that and I'll just end up by saying just the little the typo is on page 220

[2:55:00] Trustee Fast: the word matrix is still used in the header that's all thank you okay

[2:55:07] Trustee Luckham: thank you can I just ask what

[2:55:09] Trustee Luckham: it was that you suggested about the Salt Spring LTC I

[2:55:13] Trustee Fast: thought it was fine that the Salt Spring

[2:55:14] Trustee Fast: Island LTC continue to have three I think we're currently calling them priorities that would now

[2:55:23] Trustee Fast: be called projects because of the complexity and the size um and the number okay no issues there

[2:55:31] Trustee Fast: but we would need to um amend ask staff to amend this draft uh policy to include that because it's

[2:55:39] Trustee Fast: not in there currently is what i understood from from what i read thank you okay

[2:55:44] Trustee Luckham: thank you uh trust

[2:55:45] Trustee Luckham: you last year patrick i

[2:55:50] Voice 11: think this is a good start but i again you can tell strategic plan is my

[2:55:54] Voice 11: my theme of the day. We have a lot of work yet to do to make this really fit into the strategic

[2:56:01] Voice 11: planning. And I'll use like the OCPs as an example. I think as a group of trustees, we agree

[2:56:08] Voice 11: that, okay, Island A, B, and C in the next four years are going to initiate OCP amendments or

[2:56:16] Voice 11: review projects, but now Island D comes along and it decides it wants to do its OCP. So who has to

[2:56:26] Voice 11: go do a special tax requisition? Is that Island D or is it A, B, and C too? So I think, you know,

[2:56:33] Voice 11: I see challenges as in, unless we really, you know, do this at the strategic level,

[2:56:39] Voice 11: incorporate the island major projects in particular that they're considered that the this

[2:56:47] Voice 11: the benefits are as we go through these processes and bring this together into the strategic plan

[2:56:53] Voice 11: i think we get more islands to recognize that hey we're you know there's five of us that are

[2:56:58] Voice 11: saying the same thing we want this project so is it five projects or is it one project and this is

[2:57:03] Voice 11: something that you know should be at the regional planning committee or is this something we just

[2:57:06] Voice 11: group on together as Five Islands. So I think there's huge benefit by having these conversations

[2:57:11] Voice 11: and trying to work out the local trust committee priorities, bring together through the strategic

[2:57:17] Voice 11: planning process. And I think that would bring clarity to who gets kicked out now has to go do

[2:57:22] Voice 11: a special tax requisition. And I think it's important that those decisions be made kind of

[2:57:27] Voice 11: in a strategic planning way, because the special tax requisition needs to start so early in the

[2:57:33] Voice 11: know, in the year to be successful to go through that process. And I think it's an easier sell on

[2:57:40] Voice 11: the community if they could see that, you know, they're beyond and above what was, you know,

[2:57:45] Voice 11: considered a federation funded activity. So I think we really need to do the work to figure

[2:57:51] Voice 11: out how to bring this into the strategic planning. And I only see upsides of getting the trustees to

[2:57:57] Voice 11: to work together on on those decisions okay

[2:58:02] Voice 6: dan rogers and then back to sue ellen fast if your

[2:58:08] Voice 6: hand is to rogers yeah

[2:58:14] Trustee Rogers (probable): so you know i'm sitting here reflecting on the fact that i'm about to

[2:58:20] Trustee Rogers (probable): sound like i uh like uh i believe in a lot of bureaucracy um as opposed to our bureaucracy

[2:58:28] Trustee Rogers (probable): who is sounding like they want to move things forward and make some progress.

[2:58:32] Trustee Rogers (probable): And I appreciate the work that's been done here.

[2:58:34] Trustee Rogers (probable): And I know this has been a theme of both the CAO and particularly the RPM Cal

[2:58:40] Trustee Rogers (probable): to do get this work done.

[2:58:42] Trustee Rogers (probable): But I have to say, I don't think this belongs here.

[2:58:45] Trustee Rogers (probable): I think it belongs at the RPC.

[2:58:48] Trustee Rogers (probable): And because they did all the work on the original policy,

[2:58:54] Trustee Rogers (probable): Trust Council sent it back to them.

[2:58:56] Trustee Rogers (probable): It came back to us, I think, in pretty much the same form it went back to them to talk about,

[2:59:02] Trustee Rogers (probable): but all of that work came out of work that was done at the Regional Planning Committee.

[2:59:08] Trustee Rogers (probable): And we just passed it in June, like this new policy. And six weeks later, we've got a suite

[2:59:17] Trustee Rogers (probable): of amendments that are being proposed that haven't been through the Regional Planning Committee.

[2:59:21] Trustee Rogers (probable): committee um so I I must say I that was my immediate reaction I'm going why are we seeing

[2:59:27] Trustee Rogers (probable): this other than you know that would be the most efficient way to get this done but it's not the

[2:59:33] Trustee Rogers (probable): most I don't think is in keeping with the way our structure and our committee structure works

[2:59:38] Trustee Rogers (probable): um I have lots of empathy for the fact that we're oversubscribed and under and under delivering

[2:59:44] Trustee Rogers (probable): and that the CAO in particular and RPMCOW are trying valiantly to try and change that dynamic and that reality.

[2:59:58] Trustee Rogers (probable): And I

[3:00:00] Trustee Rogers (probable): I totally acknowledge that this has been a message

[3:00:02] Trustee Rogers (probable): from the senior staff for a long time.

[3:00:07] Trustee Rogers (probable): But I really believe this needs to be referred to the RPC

[3:00:11] Trustee Rogers (probable): and ask them to put it on their work plan

[3:00:13] Trustee Rogers (probable): because we're now talking about amendments to a policy

[3:00:16] Trustee Rogers (probable): we just passed six weeks ago, eight weeks ago.

[3:00:21] Trustee Rogers (probable): And I don't feel comfortable that the EC

[3:00:23] Trustee Rogers (probable): should be taking any initiatives related to that.

[3:00:26] Trustee Rogers (probable): So I guess, yeah, I guess I'm a policy, bureaucratic policy hat right now.

[3:00:37] Trustee Luckham: Thank you, Dan. I'm going to go to the CAO and then I'll make my remarks after you, CAO.

[3:00:44] Voice 4: Okay, well, a couple of things. Yeah, this is an effort to start this next trust council off in a different way, with a different level of expectations and a narrowing window.

[3:00:58] Voice 4: So, indeed, EC's got this in front of it to see whether it wants to go in that direction.

[3:01:05] Voice 4: I completely understand the commentary here.

[3:01:10] Voice 4: You know, this isn't an amendment 2591 again.

[3:01:14] Voice 4: It is an amendment to companion policies that, as a suite, lead to a certain place.

[3:01:20] Voice 4: Yes, there was discussion at a staff level, could we get this to regional planning committee?

[3:01:24] Voice 4: Because they own this issue substantially.

[3:01:29] Voice 4: And does this fit into what their long-term vision is?

[3:01:34] Voice 4: So, no, I completely get it.

[3:01:36] Voice 4: And I very much understand the strategic planning elements.

[3:01:38] Voice 4: I'm always wary that planning to plan too much leaves us always in the same place.

[3:01:48] Voice 4: But I'm prepared for us moving into the next term and having this conversation about resource allocation.

[3:01:55] Voice 4: Because the irony is that only one project does get done.

[3:01:59] Voice 4: um you know at a um it's hard to have simultaneous work um at one ltc so

[3:02:07] Voice 4: this was is an offering certainly if you wish to um um redirect it to a regional planning committee

[3:02:14] Voice 4: they will have um they won't have a meeting for this trust council but uh it would be it would

[3:02:20] Voice 4: go on to their work plan for um the next trust council so thank you okay

[3:02:28] Trustee Luckham: thank you cao um i'm

[3:02:30] Trustee Luckham: I'm glad I let you speak first because I agree with the rationale for having brought this to us because I would like to be able to get the incoming council off to a good start without asking them to answer questions for which they will not have the background.

[3:02:58] Trustee Luckham: ground. There's been a huge investment in this, and it's been slow for everybody. And I'm really

[3:03:07] Trustee Luckham: concerned that, indeed, it might still get to council if we send it to RPC and had them look

[3:03:12] Trustee Luckham: at it and fire it back and advance it. However, I'm also very aware of the fact that RPC is having

[3:03:20] Trustee Luckham: difficulty in achieving the items that are already on their projects list. There's a couple of

[3:03:26] Trustee Luckham: of outstanding items that they are going to want to discuss at their next meeting. And this would

[3:03:30] Trustee Luckham: be yet another one. And I just would like to be able to get a new council off on a better foot

[3:03:41] Trustee Luckham: than leaving some obvious issues that have arisen through the process resolved at this time, if

[3:03:47] Trustee Luckham: they're not offensive. Because of course, the incoming council can amend it also if they wish.

[3:03:53] Trustee Luckham: and an incoming RPC could make recommendations for amendments.

[3:03:57] Trustee Luckham: And there's no doubt there might be more amendments as we start to roll this out.

[3:04:02] Trustee Luckham: So I'm looking at this as a briefing.

[3:04:05] Trustee Luckham: There's no direction here.

[3:04:07] Trustee Luckham: And I'm not sure whether it's implicit that this go back to you for further amendments

[3:04:13] Trustee Luckham: or we refer it to RPC or we simply refer it to council.

[3:04:17] Trustee Luckham: So look for your guidance there, CAO.

[3:04:19] Trustee Luckham: uh

[3:04:21] Voice 4: if this was aggressively loved by executive committee you would say turn it into an rfd and

[3:04:27] Voice 4: provide it to trust council so that's one option um though um given the conversation and it's been

[3:04:34] Voice 4: a good conversation maybe this is uh moving things too quickly um so then the subsequent one would be

[3:04:42] Voice 4: to refer it to regional planning committee and third you could just step off of it and go thanks

[3:04:47] Voice 4: Thanks, we've done a lot.

[3:04:49] Voice 4: There's an irony here.

[3:04:50] Voice 4: I'm giving you another piece of policy work

[3:04:53] Voice 4: and adding to your list at the same time,

[3:04:55] Voice 4: you have a bunch of things and just go,

[3:04:57] Voice 4: this isn't the time for this

[3:04:58] Voice 4: and we'll let things play out as they should.

[3:05:02] Voice 4: So I'd say those are your three options.

[3:05:04] Voice 4: You can just let it sit here.

[3:05:06] Voice 4: You can refer to a regional planning committee

[3:05:08] Voice 4: for their consideration

[3:05:10] Voice 4: or you could advance it in some way for discussion.

[3:05:14] Voice 4: You could advance it either as a briefing

[3:05:16] Voice 4: to trust council for some conversation or as an rfd to um trust council it's up to you

[3:05:21] Trustee Luckham: okay

[3:05:22] Voice 4: four

[3:05:22] Trustee Luckham: options i see two hands up i think trustee fast indicated early on um and so uh pass it to

[3:05:30] Trustee Luckham: her and then trustee rogers can follow up with this program uh

[3:05:35] Trustee Fast: thank you chair i'm um i am

[3:05:37] Trustee Fast: enthusiastic about this i um i do want to move things forward and i take your point chair luckem

[3:05:43] Trustee Fast: that uh this council has had all the experience of the uh term um to um help them make these

[3:05:54] Trustee Fast: decisions and uh a new council might not so i just think in order to move forward and i think with

[3:06:01] Trustee Fast: the climate and ecological crises and all these things we do have to move forward including with

[3:06:08] Trustee Fast: with policies about planning,

[3:06:10] Trustee Fast: because I think it will help us be more efficient

[3:06:13] Trustee Fast: and more able to work within our constraints of resources

[3:06:21] Trustee Fast: and also to be able to articulate those constraints

[3:06:25] Trustee Fast: when we're asking for more funding

[3:06:27] Trustee Fast: or whatever it is council chooses to do in the next term.

[3:06:32] Trustee Fast: So I would move that executive committee request staff

[3:06:39] Trustee Fast: to prepare this item, sorry, 8.2.3.1

[3:06:49] Trustee Fast: to advance as an RFD to the upcoming trust council meeting.

[3:06:59] Voice 6: All right, let's move.

[3:07:00] Voice 6: Do I have a seconder?

[3:07:03] Trustee Luckham: Dan Rogers, are you seconding?

[3:07:06] Trustee Luckham: You're talking-

[3:07:07] Trustee Luckham: I'll second for discussion.

[3:07:08] Trustee Luckham: Perfect.

[3:07:09] Trustee Luckham: Thank you very much, Dan.

[3:07:10] Trustee Luckham: Appreciate that.

[3:07:10] Trustee Luckham: lori did you capture that yes

[3:07:14] Voice 3: that executive committee requests staff to prepare this item

[3:07:17] Voice 3: 8.2.3.1 to advance as an rfd request for decision to the upcoming trust council meeting

[3:07:24] Voice 3: okay

[3:07:25] Trustee Luckham: thank you so moved and seconded uh do you wish to speak any further trustee fast

[3:07:31] Trustee Luckham: i've i've

[3:07:34] Trustee Fast: already spoken to it but i think it it i think that upcoming trust council can decide

[3:07:41] Trustee Fast: the trust council can decide whether to refer it to regional planning committee or like whether

[3:07:46] Trustee Fast: they want to delay it or whether they want to move it ahead or whether they want to change it

[3:07:51] Trustee Fast: I think that's a decision for trust council at this point I feel like the end of the term is

[3:07:58] Trustee Fast: looming and if we refer it back to the regional planning committee who've already done a lot of

[3:08:04] Trustee Fast: of work on this uh changes to um the local planning process and the regional planning process

[3:08:14] Trustee Fast: the long-term planning side of it um if we refer it to trust council then uh regional planning

[3:08:20] Trustee Fast: committee members can speak up if they think that's what should be done it just seems to me

[3:08:25] Trustee Fast: to the best arena for conversation uh and decision making with the time we've got left thank you

[3:08:31] Trustee Luckham: Okay, thank you. Trustee Rogers and Trustee Patrick.

[3:08:36] Trustee Rogers (probable): Actually, I'm going to defer to Trustee Patrick because she sits on the RPC. So

[3:08:41] Trustee Rogers (probable): I'd appreciate hearing her thoughts on that.

[3:08:44] Trustee Luckham: Excellent call. Thank you. Trustee, Vice Chair Patrick, over to you.

[3:08:48] Voice 11: I don't know if I'm going to help bring clarity or not. I think this is a very important issue.

[3:08:53] Voice 11: I want to make that very clear how we choose to do this work.

[3:08:58] Voice 11: can this trust council bring its learned experiences to help affect that question

[3:09:05] Voice 11: i'm not certain because the southern gulf islands haven't experienced a shortfall in doing projects

[3:09:13] Voice 11: they were they were well served and they moved through a lot of projects where the northern

[3:09:17] Voice 11: islands screamed and yelled all for years that they didn't have any planners doing any work

[3:09:24] Voice 11: salt spring we were kind of in the middle um and i think this is a chance to we need to do

[3:09:31] Voice 11: something completely new i think is really what i'm hearing from staff is you know what what has

[3:09:37] Voice 11: and what we're seeing we know what is existing probably isn't good and that we need a better

[3:09:42] Voice 11: way of doing this and making decisions using the the new regional planning team and all of this

[3:09:48] Voice 11: this stuff is still new. And I think we need to come up with a new way of doing this. And I still

[3:09:55] Voice 11: strongly encourage that it's how do we bring it into the strategic planning process, bring the

[3:09:59] Voice 11: regional, the local planning into the fold, that that conversation is new. So how do we develop

[3:10:08] Voice 11: that? How do we do that as new? Can this existing group of trustees really work that issue or not?

[3:10:18] Voice 11: I would say maybe not, not when we're really trying to do something new. And I'd really encourage staff to think out of the box, not try to tweak how we've done it for 25 years. How should we be doing it? And I really think the collective conversations will result in stronger linkages between the work.

[3:10:44] Voice 11: Because I really don't see big differences. When we're doing a project, like, you know, I look at this housing project being done in Maine, I see this as exciting and something that should have been, you know, we all should have been aware of it, all looking at it going, we're going to see, let Maine be the pilot. They run it. And then, you know, we're on its heels. And, you know, we want to bring it out in this way, you know, comes to this island, this island, this island.

[3:11:06] Voice 11: um

[3:11:07] Voice 9: so I I guess I'd look to

[3:11:14] Voice 11: staff how do we how do we do that I mean I don't think we're going to

[3:11:16] Voice 11: be able to really inform this meaningfully this term other than bring something brand new to the

[3:11:24] Voice 11: table uh

[3:11:25] Voice 4: Mr. Chair if I could I would agree with a lot of what's just been said um this isn't a

[3:11:32] Voice 4: Mayor Mrakas, A means of.

[3:11:34] Voice 4: Mayor Mrakas, Getting us to a new place, this is managing us out of a place that's not working and everything that trustee patrick's talking about.

[3:11:45] Voice 4: Mayor Mrakas, A new way for the islands trust to actually be successful on fewer more important things that everyone has collective priority on that then reflected a local trust community that's not this policy amendment that you've got in front of us.

[3:11:59] Voice 4: and i don't know whether this trust council could wrap their they've wrapped their heads around a

[3:12:04] Voice 4: lot but i don't think in this last meeting they're going to come to um a signal moment of of how to

[3:12:11] Voice 4: manage work you know that would be a strategic planning item itself um and so that could be

[3:12:17] Voice 4: built in this is an interim measure um to uh that we may or may not take i don't think it's going to

[3:12:24] Voice 4: to be terribly fundamental to the bottom line, but it's an exercise in expectations management

[3:12:32] Voice 4: and a noticing of an incongruity that exists that is not passing. But there are better answers for

[3:12:44] Voice 4: more work associated with this without question.

[3:12:49] Trustee Luckham: Okay. Before I go to Dan, you know, I just want

[3:12:53] Trustee Luckham: to make a remark and i might be just overly sensitive to this so i apologize if that's the

[3:12:58] Trustee Luckham: case but they uh just um with what was said there trustee patrick and i know that you're you didn't

[3:13:04] Trustee Luckham: mean it in this way but there are some that might consider it to be meant in that way is the uh the

[3:13:09] Trustee Luckham: staff in the northern office the few staff in the northern office we have that are all working

[3:13:14] Trustee Luckham: incredibly hard with very limited resources and ability to take on the projects and so comparing

[3:13:21] Trustee Luckham: comparing to the southern gulf islands with a better compliment not a full compliment either

[3:13:25] Trustee Luckham: but a better compliment of planning staff has been more effective but certainly there have been

[3:13:30] Trustee Luckham: challenges in the northern office and they are all the staff i want to thank them all

[3:13:34] Trustee Luckham: are working as hard as they possibly can on the projects that are presented before them so dan

[3:13:40] Trustee Luckham: rogers over to you um

[3:13:45] Trustee Rogers (probable): i don't think i'm going to support this motion because i do think more work

[3:13:51] Trustee Rogers (probable): needs to be done on this and i'm mindful of the fact we're about to get a new director of planning

[3:13:56] Trustee Rogers (probable): services um and uh uh he um his his thoughts on this i think would be imperative which is

[3:14:07] Trustee Rogers (probable): which was why i uh we're about why i'm thinking of the regional planning committee because of the

[3:14:14] Trustee Rogers (probable): fact that that's the that's the main um service person to that committee as i understand it i

[3:14:21] Trustee Rogers (probable): don't sit on it um i guess what i'm glitching around is is is because i do sit on it i do

[3:14:28] Trustee Rogers (probable): chair a couple of southern gulf island islands who particularly in the case of of maine and i'm

[3:14:36] Trustee Rogers (probable): thinking even of some of the other ones they don't have a lot of they don't get a lot of applications

[3:14:41] Trustee Rogers (probable): so they actually get some traction around their projects the work the meetings would be incredibly

[3:14:46] Trustee Rogers (probable): short if we only had one project on the meeting. And we've managed to balance two projects at

[3:14:55] Trustee Rogers (probable): least, and in some cases three, going forward, what I would consider to be minor projects. I

[3:15:01] Trustee Rogers (probable): agree that there is a struggle in other areas getting some traction around projects. And that's

[3:15:08] Trustee Rogers (probable): an imbalance that's troubling. And I know that's what's being attempted to be solved here. But I

[3:15:15] Trustee Rogers (probable): I would not want to see a policy that says

[3:15:18] Trustee Rogers (probable): you can only have one minor project at a time

[3:15:22] Trustee Rogers (probable): because literally Maine always had two

[3:15:24] Trustee Rogers (probable): and we always made progress on each of them.

[3:15:28] Trustee Rogers (probable): Maybe not every meeting,

[3:15:29] Trustee Rogers (probable): but certainly in tandem with each other.

[3:15:31] Trustee Rogers (probable): I'm guessing the same as Saterna and South Pender

[3:15:34] Trustee Rogers (probable): and some of the other islands

[3:15:35] Trustee Rogers (probable): that don't get a lot of applications.

[3:15:38] Trustee Rogers (probable): Whereas other islands get a lot of applications

[3:15:41] Trustee Rogers (probable): and take a lot of their time.

[3:15:42] Trustee Rogers (probable): And I think the real question is going to be what's minor and what's major, because as we define those, and I think that's what's in the other policy, but as we define those, that would clearly be a much more clear definition of what can be done and what can't be done.

[3:16:02] Trustee Rogers (probable): So I'm not supportive of this going to trust council.

[3:16:05] Trustee Rogers (probable): I'm going to make, if this doesn't pass,

[3:16:07] Trustee Rogers (probable): if it does pass, fine.

[3:16:08] Trustee Rogers (probable): If it doesn't pass, I'm going to move

[3:16:10] Trustee Rogers (probable): that it go to a regional planning committee

[3:16:12] Trustee Rogers (probable): for analysis and the input

[3:16:14] Trustee Rogers (probable): of the director of planning services

[3:16:16] Trustee Rogers (probable): with thanks for all of the work

[3:16:18] Trustee Rogers (probable): and the thought that's been put into this.

[3:16:23] Trustee Luckham: Okay.

[3:16:26] Trustee Luckham: I think we're ready for a motion on this.

[3:16:30] Trustee Luckham: so i'm gonna get you lower your hand dan and um if that's all right i'll call for the vote on

[3:16:37] Trustee Luckham: the motion that's uh been presented does anybody want to hear the motion again essentially forwarding

[3:16:43] Trustee Luckham: to council all those in favor and those opposed so that's two in favor two opposed and so that

[3:16:55] Trustee Luckham: motion fails and so uh is there a further direction with respect to this briefing

[3:17:00] Trustee Luckham: with

[3:17:02] Trustee Rogers (probable): with if i might dan rogers i'll

[3:17:04] Trustee Rogers (probable): move that the executive committee refer the staff report

[3:17:07] Trustee Rogers (probable): uh staff briefing regarding amendments to policies 6.21 and 6.71 to regional planning committee

[3:17:19] Trustee Rogers (probable): uh for uh consideration all

[3:17:24] Trustee Luckham: right so do i have a seconder laura patrick thank you

[3:17:28] Trustee Luckham: is there any further discussion all right let's vote all those in favor any opposed none opposed

[3:17:37] Trustee Luckham: that carries unanimously thank you very much executive committee so i think that concludes

[3:17:42] Trustee Luckham: that briefing if i'm not mistaken and i see we're at almost 12 30 i'm going to suggest that we go

[3:17:51] Trustee Luckham: for lunch half an hour come back and then we'll finish up this agenda go to an in-camera session

[3:17:58] Trustee Luckham: and then we'll conclude for the day.

[3:17:59] Trustee Rogers (probable): Mr. Chair, there's hardly anything left on our agenda.

[3:18:04] Trustee Rogers (probable): It looks long because there's all that correspondence,

[3:18:07] Trustee Rogers (probable): but unless you see it differently,

[3:18:11] Trustee Rogers (probable): I just don't, although we have no attendees,

[3:18:14] Trustee Rogers (probable): but I'm just wondering whether,

[3:18:17] Trustee Rogers (probable): and maybe I'm just pointing out that there may be things,

[3:18:22] Trustee Rogers (probable): I may be wrong.

[3:18:23] Trustee Luckham: Well, there is in camera and you may be right.

[3:18:26] Trustee Luckham: I just want to be respectful of staff their necessity to have sustenance they've been

[3:18:32] Trustee Luckham: with us since they walked into the office this morning do so I'm going to turn to the

[3:18:38] Trustee Luckham: CAO are you able to continue here and we've got Warren Dingman waiting in the wings for

[3:18:45] Trustee Luckham: our I'll respect that for our in-camera session I'm happy to continue if that's the desire

[3:18:51] Trustee Luckham: of the committee well

[3:18:54] Voice 4: I think Mr. chair that that you could

[3:18:56] Voice 4: likely depending upon the items conclude this meeting and then come back after lunch with the

[3:19:00] Voice 4: in camera okay so that's

[3:19:03] Voice 4: what i was sorry if i wasn't clear that's what i was suggesting

[3:19:06] Trustee Rogers (probable): okay

[3:19:06] Trustee Luckham: that that helps um so let's conclude what's remaining on our public agenda and then we can

[3:19:14] Trustee Luckham: recess the public meeting and come in camera after a brief lunch or whatever okay then so

[3:19:23] Trustee Luckham: So then this then takes us to 9.2.1, LTC Chair Reports on Local Advocacy.

[3:19:29] Trustee Luckham: Is there anything that anybody needs to report here today?

[3:19:34] Trustee Luckham: Sue Ellen Faust.

[3:19:36] Trustee Fast: Yeah, I'll just confirm that Denman Island LTC voted to appoint David Critchley to the Department of Fisheries and Oceans Shellfish Aquaculture Management Advisory Committee.

[3:19:52] Trustee Fast: Oh, good.

[3:19:53] Voice 9: with

[3:19:53] Trustee Fast: uh laura uh was shaken as a second uh and um so that's an advocacy kind of topic

[3:20:02] Trustee Fast: and uh and just from the bowen point of view um i noticed that at the united nations the right to a

[3:20:09] Trustee Fast: healthy clean sustainable environment uh motion passed and um so now that's a uh recognized as a

[3:20:18] Trustee Fast: human as a human right and um that's something that bowen council advanced uh the previous term

[3:20:25] Trustee Fast: we sent a letter to ottawa a little bit of advocacy paying off i'll just put that in the

[3:20:29] Trustee Fast: picture it'll be interesting to see um in the next 20 years how that plays down thank you

[3:20:34] Trustee Fast: if

[3:20:37] Trustee Rogers (probable): i could just raise one thing and it's not really a local trust committee advocacy on

[3:20:40] Trustee Rogers (probable): galliano there's that new project called water the water um that is around us

[3:20:45] Trustee Rogers (probable): um and it got

[3:20:46] Trustee Rogers (probable): got some press on cbc it's being picked up it's quite a remarkable project we we funded part of

[3:20:52] Trustee Rogers (probable): that um uh and so uh it's it's a remarkable project on uh on galliano and of course on

[3:21:01] Trustee Rogers (probable): main island there is lots of work being done around fallow deer as usual okay

[3:21:08] Trustee Luckham: um anything

[3:21:10] Trustee Luckham: Anything else? Advocacy? No. So let us move on then. 9.5, we added UBCM. Specifically, I think, Laura Patrick, you went to speak about the breakfast event. So over to you.

[3:21:25] Trustee Luckham: well

[3:21:27] Voice 11: i well i understand that a decision was made to move forward with holding the breakfast so i

[3:21:33] Voice 11: just didn't know if someone could just update us on what was expected or what planning or would

[3:21:39] Voice 11: there be more input sought from ec um

[3:21:43] Trustee Luckham: sure ceo and myself could probably answer that maybe i'll

[3:21:47] Trustee Luckham: start off if that's okay ceo because you approached me about that asking whether or not we should do

[3:21:51] Trustee Luckham: it at this ubcm and i think that um the opportunity for the honest trust to communicate with its uh

[3:21:59] Trustee Luckham: with its mlas and others um other uh regional district councils etc those that are invited

[3:22:05] Trustee Luckham: anyway um about where we're at in our cycle around policy statements and governance reviews and the

[3:22:13] Trustee Luckham: like is uh it's an opportunity to communicate that at the end of the term and maintain those

[3:22:17] Trustee Luckham: those relationships with those that may or may not be returning to their own areas of interest,

[3:22:23] Trustee Luckham: although obviously the MLAs and the like will continue to be in place post-election.

[3:22:30] Trustee Luckham: And the CAO concurred to some extent, supported that notion.

[3:22:36] Trustee Luckham: And so there's a list of invitees that we have that we would be continuing to invite those folks.

[3:22:44] Trustee Luckham: folks, and not a substantial cost given the potential value associated with it. Certainly

[3:22:51] Trustee Luckham: I had some questions about the cost, but thinking that it's a valuable thing for us to do. So C.A.,

[3:22:57] Trustee Luckham: do you want to add more?

[3:22:59] Voice 4: I would just add that it's certainly doable. I'd invite Laurie to come

[3:23:04] Voice 4: on screen. I think she's arranged it to be 7.30 to 8.30 on the Tuesday morning at a venue that's

[3:23:09] Voice 4: it's close to where the sessions are occurring.

[3:23:13] Voice 4: And indeed the theme would be where, you know,

[3:23:16] Voice 4: where's the islands trust going now,

[3:23:18] Voice 4: probably some outreach, the MLAs as the larger questions

[3:23:23] Voice 4: the trust is asking itself get addressed

[3:23:25] Voice 4: at a provincial level and give them some context.

[3:23:28] Voice 4: And we can certainly do that.

[3:23:30] Voice 4: And we could talk about the policy statement

[3:23:32] Voice 4: and anything that any achievements

[3:23:35] Voice 4: to the conclusion of the term.

[3:23:36] Voice 4: so um traditionally the the chair has made an address and i've done a a small administrative

[3:23:43] Voice 4: talk or review and that can that can happen okay

[3:23:50] Voice 6: thank you laura patrick over to you yeah well

[3:23:56] Voice 11: um i know i think if there's going to be a chair address or we don't need to spend a lot of time

[3:24:02] Voice 11: going who the island trust is and you know a long dog and pony i think it needs to be brief and

[3:24:07] Voice 11: really more of a stop-led kind of here's where we are and open the floor for conversations as

[3:24:12] Voice 11: quickly as possible um you know so i think there needs to be work as to what the message is what

[3:24:18] Voice 11: are we trying to do and uh i certainly am a big huge advocate of saying let's do the in cooperation

[3:24:24] Voice 11: with we can't do this without them um uh message but i there's really no reason why it couldn't be

[3:24:30] Voice 11: just a stop lid get to q a thing uh

[3:24:35] Trustee Luckham: for sure and it's sort of like that um and i expect we'll be

[3:24:40] Trustee Luckham: planning in advance and we can share that with ec before we get there or can we yeah we can

[3:24:48] Trustee Luckham: ceo

[3:24:49] Voice 4: yes yeah we can we can make it tend it to to some highlights and then um some key questions

[3:24:58] Voice 4: and moving forward and just keeping those relationships going going into this important

[3:25:02] Voice 4: important period have a less of a presentation yeah

[3:25:06] Trustee Rogers (probable): that'd be great yeah I I think that was one

[3:25:08] Trustee Rogers (probable): of the noticeables from the one of those that I attended the first term was is there was there

[3:25:15] Trustee Rogers (probable): seemed to be a desire of the of the people that were there to have dialogue with us um and there

[3:25:22] Trustee Rogers (probable): wasn't enough time um and everybody was sort of rushing to get to their next thing so um and uh

[3:25:31] Trustee Rogers (probable): But yet, we had people asking us questions, making offers, saying we should work together.

[3:25:36] Trustee Rogers (probable): I can remember the mayor, Bowen, saying we should work together on getting more money into the trust and yada, yada.

[3:25:41] Trustee Rogers (probable): And those discussions are exactly what we need to have.

[3:25:44] Trustee Rogers (probable): So, short and sweet, get to the discussion.

[3:25:47] Trustee Rogers (probable): I'll try and drive up for it.

[3:25:49] Trustee Luckham: Yeah.

[3:25:49] Trustee Luckham: So, certainly, I think that between the CAO and myself and Claire Frater, who usually attends those as well,

[3:25:55] Trustee Luckham: Well, perhaps the new regional planning manager might also attend it,

[3:25:59] Trustee Luckham: although that's probably neither of those may necessarily be planned.

[3:26:04] Trustee Luckham: We know all the people in the room that are attending,

[3:26:07] Trustee Luckham: and there is no necessity to tell them who we are, that's for sure.

[3:26:11] Trustee Luckham: So it is about the issues and leaving Islanders' trust in their minds

[3:26:18] Trustee Luckham: and thoughts through the election process.

[3:26:21] Trustee Luckham: So we'll definitely consider that.

[3:26:25] Trustee Luckham: Thank you, Laura.

[3:26:26] Trustee Luckham: and dan anything else on this topic okay thanks laura so i don't know whether or not

[3:26:34] Trustee Luckham: uh 9.6 got left on here about town hall an executive committee meeting um we could recommend

[3:26:42] Trustee Luckham: to an incoming whatever lord uh sue ellen

[3:26:46] Trustee Fast: i'm i'm happy to leave this to another meeting i think we

[3:26:49] Trustee Fast: passed a motion about this at one point i thought it was on our agenda i can't find it let's leave

[3:26:53] Trustee Fast: even i

[3:26:53] Trustee Luckham: tend to think that might be the case but laura laura you might look into that for us thank

[3:26:59] Trustee Luckham: you so i'm just going to go through these correspondence carefully because um there's a

[3:27:05] Trustee Luckham: mixture of things here so i want to thank a 10.1 is uh that's a letter from us to from robert

[3:27:12] Trustee Luckham: kojima to ms margerson and uh thank you robert kojima for doing that i think we'll just receive

[3:27:19] Trustee Luckham: receive that one for information. That's all right. Not seeing any objection. We'll receive

[3:27:24] Trustee Luckham: that. The next one at 10.2, quite lengthy, on page 223 to page 317, is a letter with attachments

[3:27:32] Trustee Luckham: and an appendices related to Galeano Local Trust Committee By-law numbers 276 and 277,

[3:27:40] Trustee Luckham: which we have advanced today. And so we can certainly forward this to the

[3:27:45] Trustee Luckham: uh ltc or receive it for information what would you like to do well

[3:27:49] Trustee Rogers (probable): mr chair all of 10 each of

[3:27:51] Trustee Rogers (probable): 10.2 10.3 10.4 and 10.5 yes are

[3:27:56] Trustee Rogers (probable): all letters urging us not to pass the bylaws they were

[3:28:00] Trustee Rogers (probable): addressed to the ec they really are not ltc related issues they are they are setting out

[3:28:06] Trustee Rogers (probable): issues that they raised to the ltc and making their decisions to pass those um and so presumably

[3:28:12] Trustee Rogers (probable): each of you and the EC read these. I certainly didn't. I just think we just note that we've

[3:28:18] Trustee Rogers (probable): received them all and took them into consideration when deciding to approve the bylaws. That's my

[3:28:24] Trustee Rogers (probable): view.

[3:28:25] Trustee Luckham: Yeah. No, I agree with you. I just wanted to differentiate the two letters with the Margeson

[3:28:32] Trustee Luckham: name on it as separate, but indeed happy to receive 10.2, 10.3, 10.4, 10.5 for information.

[3:28:41] Trustee Luckham: that's satisfactory not seeing any objections I'll continue the next one is the newsletter

[3:28:47] Trustee Luckham: from the ocean protection plan again for your information it was interesting to note thank

[3:28:55] Trustee Luckham: you Sue Ellen that the prime minister was on Bowen Island and spoke about the ocean protection plan

[3:29:02] Trustee Luckham: unfortunately I have a different point of view on the success of and the future of the ocean

[3:29:07] Trustee Luckham: protection plan but that's uh perhaps some future advocacy uh but i would suggest we receive that

[3:29:13] Trustee Luckham: for information at this time all right so then i'm going to move on to work program review and

[3:29:20] Trustee Luckham: amendment the current work program uh that's what's on our agenda it's updated before we get

[3:29:25] Trustee Luckham: here so if there's nothing to change direction then we would just receive that for information

[3:29:32] Trustee Luckham: and not seeing any objections I thank you for that excellent so this brings us to our next

[3:29:39] Trustee Luckham: meeting is going to be September the 7th in the Victoria office I believe this is an in-person

[3:29:44] Trustee Luckham: meeting and so attend if you can I will be heading to Victoria for that meeting and so

[3:29:52] Trustee Luckham: unless there's further questions about that we'll I'll ask for a motion to go in camera

[3:29:59] Trustee Luckham: camera

[3:30:00] Trustee Luckham: and just let the viewing audience know that we will recess the in-camera meeting,

[3:30:07] Trustee Luckham: come back to the public meeting.

[3:30:08] Trustee Luckham: We'll not be reporting, out-rising reporting, until our next meeting,

[3:30:12] Trustee Luckham: and so we will simply be adjourning at that time.

[3:30:15] Trustee Luckham: And so can I look for a motion to go in-camera?

[3:30:20] Trustee Luckham: Trustee Fast.

[3:30:22] Trustee Fast: Yeah, I would like to move that the meeting be closed to the public subject

[3:30:26] Trustee Fast: to Sections 91G and I of the Community Charter,

[3:30:31] Trustee Fast: in order to consider matters related to litigation

[3:30:33] Trustee Fast: affecting Islands Trust and receipt of advice

[3:30:36] Trustee Fast: that's subject to solicitor-client privilege

[3:30:39] Trustee Fast: and that staff attend the meetings.

[3:30:41] Trustee Luckham: So we have a seconder, Trustee Rogers, thank you.

[3:30:46] Trustee Luckham: And so let us, that passes.

[3:30:49] Trustee Luckham: All those in favor?

[3:30:51] Trustee Luckham: That carries, thank you.

[3:30:53] Trustee Luckham: And so let us go in camera

[3:30:54] Trustee Luckham: and want to thank everybody for joining us today

[3:30:57] Trustee Luckham: and be safe, drink lots of fluids

[3:31:00] Trustee Luckham: and enjoy the summer days that we have ahead of us.

[3:31:06] Trustee Luckham: So, Laurie, I'll ask you to stop recording and live streaming.

Executive Committee Meeting Minutes  Page 1 of 9 
August 3, 2022  ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
August 3, 2022 
Public Venue, Electronic Meeting 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Brad Smith, Island Planner 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement  
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: 2 members of the public attended electronically 
 
The meeting was conducted electronically, live streamed and recorded. 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
Chair Luckham called the meeting to order at 9:02 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
 9.5 UBCM/Islands Trust breakfast 
 9.6 Adding standing item Public Comment to Executive Committee agenda 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Attached as indicated for items 6.1 and 8.2.2.1. 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING – None 

 
Executive Committee Meeting Minutes  Page 2 of 9 
August 3, 2022  ADOPTED 
 
4. ADOPTION OF MINUTES 
 
4.1 July 7, 2022 Executive Committee draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items, spoke to emerging issues, recently attended meetings, and gave staffing updates 
noting summer vacation schedules. 
 
Items discussed included: 
 Governance Committee inaugural meeting held July 29
th
 business items, 
included trustee orientation, policy and terms of reference, 
 Notifying Financial Planning Committee about possible budget amendments, 
 Elections process and advertising updates, 
 New Director of Planning Services starts August 15
th
.  
  
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs also noted: 
 Agricultural Land Commission changes; the Denman Farm Plan, 
 Superb staff work regarding North Pender public hearing and community 
information meetings, 
 Priority items from the Governance Committee – EC elections, strategic 
planning, discussion at Trust Council, trustee orientation, 
 Press coverage regarding speculation tax, 
 BC Ferries and Snuneymuxw First Nation formal agreement regarding Gabriola 
application, 
 Short term vacation rental news release and Channel Ridge antenna updates. 
 
5.3 Islands Trust Conservancy Liaison Update 
 
Conservancy Vice-Chair Fast noted a Conservancy workshop is being planned. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Galiano LTC Bylaws No. 276 (OCP), No. 277 (LUB), and No. 274 (housing agreement) – 
RFD 
 
Executive Committee received for information, associated correspondence items 10.2 to 
10.5. 
 

 
Executive Committee Meeting Minutes  Page 3 of 9 
August 3, 2022  ADOPTED 
Vice-Chair Rogers acknowledged the work of Island Planner Smith regarding the bylaws 
as presented; in general, to rezone a portion of heritage forest for a multi-use housing 
project.  One of the two local trustees was recused from this application.   
  
Planner Smith was available to answer questions, there were none forthcoming. 
 
EC-2022-099 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Galiano Island Local Trust 
Committee Bylaw No. 274, cited as “Galiano Island Housing Agreement Bylaw 274, 
2019” in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
EC-2022-100 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Galiano Island Local Trust 
Committee Bylaw No. 276, cited as “Galiano Island Official Community Plan Bylaw No. 
108, 1995, Amendment No. 2, 2020” in accordance with Section 27 of the Islands Trust 
Act. 
CARRIED 
EC-2022-101 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Galiano Island Local Trust 
Committee Bylaw No. 277, cited as “Galiano Island Land Use Bylaw No. 127, 1999, 
Amendment No. 1, 2020” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
6.2 Mayne Island LTC Bylaws No. 189 (OCP) and No. 184 (LUB) – RFD 
 
Vice-Chair Rogers introduced the local trust committee (LTC) request for decision (RFD) 
which, in general, addresses affordable housing with ecological consideration by limiting 
square footage, requiring permeability, and consideration of groundwater recharge. 
 
EC-2022-102 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 184, cited as “Mayne Island Land Use Bylaw No. 146, 2008, 
Amendment No. 2, 2021” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
EC-2022-103 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 189, cited as “Mayne Island Official Community Plan Bylaw No. 
144, 2007, Amendment No. 1, 2022” in accordance with Section 27 of the Islands Trust 
Act. 
CARRIED 

 
Executive Committee Meeting Minutes  Page 4 of 9 
August 3, 2022  ADOPTED 
 
Vice Chair Rogers noted the LTC has taken on a project called the Housing Options 
project which will go into next term. 
 
6.3 Mayne Island LTC Bylaws No.186 (OCP) and No. 187 (LUB) – RFD 
 
Vice-Chair Rogers introduced the request for decision, which proposes minor technical 
bylaw amendments as explained in the staff report. 
 
EC-2022-104 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 186, cited as “Mayne Island Official Community Plan Bylaw No. 
144, 2007, Amendment No. 2, 2021” in accordance with Section 27 of the Islands Trust 
Act. 
 
Discussion on the parks masterplan being removed from the official community 
plan, a parks commission request, because it had been updated a number of 
times ensued. 
CARRIED 
 
EC-2022-105 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 187, cited as “Mayne Island Land Use Bylaw No. 146, 2008, 
Amendment No. 3, 2021” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
6.4 Saturna Island LTC Bylaws No. 133 (OCP) and No. 134 (LUB) – RFD 
 
Vice-Chair Patrick introduced the bylaws which address some inconsistencies with 
respect to zoning and land use designations. 
 
EC-2022-106 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Saturna Island Local Trust 
Committee Bylaw No. 133, cited as “Saturna Island Official Community Plan Bylaw No. 
70, 2000, Amendment No. 1, 2021” in accordance with Section 27 of the Islands Trust 
Act. 
CARRIED 
EC-2022-107 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Saturna Island Local Trust 
Committee Bylaw No. 134, cited as “Saturna Island Land Use Bylaw No. 119, 2018, 
Amendment No. 1, 2021” in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 

 
Executive Committee Meeting Minutes  Page 5 of 9 
August 3, 2022  ADOPTED 
6.5 Bowen Island Municipality Bylaw No. 580 (LUB) – RFD 
 
Vice-Chair Fast spoke to the request for decision which would rezone a parcel to 
facilitate a boundary adjustment and obtain dedication for a multi-user path, as 
presented in the report. 
 
EC-2022-108 
It was Moved and Seconded, 
THAT the Executive Committee advise Bowen Island Municipality that Bylaw No. 580 
cited as “Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw 
No. 580, 2022” is not contrary to or at variance with the Islands Trust Policy Statement. 
 
CARRIED 
 
The meeting recessed for a break at 10:30 a.m. and reconvened at10:45 a.m. 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 Trust Council Orientation Overview – Briefing 
 
CAO Hotsenpiller spoke to the briefing.   
 
Executive Committee discussed the following items with regards to trustee 
orientation: 
 The Governance Committee wants to review new trustee orientation, 
 Acronyms and “lingo” update, 
 What’s a project and what’s a priority, 
 Trustee attendance at the Local Government Leadership Academy in 
February,  
 How other municipalities and regional districts do strategic planning, 
budgeting and continuance of business, 
 Budget preparation has begun; advancement of LTC projects from one 
term to the next, 
 The dual nature of the role of trustee, 
 Training on how to draft a motion, 
 Review and consideration of the Code of Conduct,  
 Application processing and Declaration on the Rights of Indigenous 
Peoples Act (DRIPA) responsibilities, 
 Rookie trustees, orientation at the council level and the local trust 
committee level, 
 Bringing together strategic plan and corporate plan elements. 
 
7.2 Local Planning Services - None 
7.3 Administrative Services - None 
7.4 Trust Area Services – None 

 
Executive Committee Meeting Minutes  Page 6 of 9 
August 3, 2022  ADOPTED 
 
8. EXECUTIVE COMMITTEE PROJECTS - None 
8.1 Trust Council Initiated - None 
8.1.1 Executive - None 
8.1.2 Trust Area Services - None 
8.1.3 Local Planning Services - None 
8.1.4 Administrative Services – None 
 
8.2 Executive Committee Initiated 
 
8.2.1 Executive – None 
 
8.2.2 Trust Area Services 
 
8.2.2.1 History Heritage Grants-in-aid Policy 2.1.14 amendments – RFD 
 
Executive Committee discussed amending the policy as follows: 
 Specific funding amount cited, 
 Definition around organization/business/land owning 
corporations etc, 
 Intake and reconsideration periods, 
 Funds be spent by the end of fiscal. 
 
EC-2022-109 
It was Moved and Seconded, 
That Executive Committee request staff to consider amendments to 
draft Policy 2.1.14, as discussed. 
 
CARRIED 
 
8.2.2.2 Advocacy Summary (2018-2022 term) – Briefing 
 
Executive Committee discussed the briefing as presented with a cover 
memo that: 
 Acknowledges social media, and the secretariat functions as 
advocacy, 
 Doesn’t just include government, 
 Advocacy as necessary and effective. 
 
EC-2022-110 
It was Moved and Seconded 
That Executive Committee refer the report “Advocacy Summary (2018-
2022 term) – Briefing”, with a cover memo, for inclusion in the 
September Trust Council agenda. 
 
CARRIED 
 

 
Executive Committee Meeting Minutes  Page 7 of 9 
August 3, 2022  ADOPTED 
8.2.3 Local Planning Services 
 
8.2.3.1 Amendments to Trust Council Policies 6.2.1 and 6.7.1 – Briefing 
 
CAO Hotsenpiller spoke to the briefing as presented.   
 
Discussion followed on: 
 Clarifying the “one project per local trust committee” concept, 
 Official community and strategic planning, 
 Redirecting to Regional Planning Committee, 
 Check for typographical errors. 
 
EC-2022-111 
It was Moved and Seconded, 
That Executive Committee request staff to prepare this item 8.2.3.1 to 
advance as a request for decision to the upcoming Trust Council 
meeting. 
DEFEATED 
 
EC-2022-112 
It was Moved and Seconded, 
That Executive Committee refer the staff briefing regarding Policies 
6.2.1 and 6.7.1. to the Regional Planning Committee for consideration. 
 
CARRIED 
 
8.2.4 Administrative Services – None 
 
9. NEW BUSINESS 
9.1 Executive/Trust Council – None 
 
9.2 Trust Area Services 
 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Local trust committee chairs noted: 
 Trustee Critchley was appointed to the Department of Fisheries and 
Ocean shellfish advisory committee, 
 Bowen Island Municipality recognized, by resolution, the human right to 
a healthy clean environment, 
 Responses to the Trust Council advocacy letter on fallow deer, 
 Media coverage on the Our Shared Water presentation, which received 
Policy 2.1.14 funding on Galiano. 
 
9.3 Local Planning Services - None 
9.4 Administrative Services – None 
 

 
Executive Committee Meeting Minutes  Page 8 of 9 
August 3, 2022  ADOPTED 
9.5 UBCM/Islands Trust Breakfast 
 
Islands Trust will host its traditional Union of BC Municipalities breakfast at the 
September convention. 
 
9.6 Adding Public Comment as a Standing Agenda Item 
 
Executive Committee (EC) discussed, with no direction, to add Public Comment as a 
standing agenda item noting that anyone wishing to address EC is accommodated.  
 
10. CORRESPONDENCE  
 
All correspondence items were received for information. 
 
10.1 RPM Kojima response dated July 27, 2022 to J. Margison  
10.2 J. Margison et al letter with attachments dated July 28, 2022 re: GL LTC Bylaws No. 276 
and 277. 
10.3 C. Menyhart letter dated June 27 [sic] sent July 27 via email re: GL LTC Bylaws No. 274, 
276 and 277 
10.4 D. Holmes letter with attachments dated July 25, 2022 re: GL LTC Bylaws No. 276 and 
277 
10.5 G. Dusting letter dated July 28, 2022 re:  GL LTC Bylaws No. 276 and 277 
10.6 Oceans Protection Plan (OPP) newsletter (Special edition - July 20th) 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled to be held in-person beginning at 9:00 a.m., 
September 7, 2022, at the Victoria office #200 - 1627 Fort Street, Victoria BC. 
 
13. CLOSED MEETING 
 
At 12:31 p.m. the meeting was closed to the public. 
 
EC-2022-113 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1) (g) and (i) of the Community 
Charter in order to consider matters related to litigation affecting the Islands Trust and receipt 
of advice that is subject to solicitor-client privilege and that staff attend the meeting. 
 
CARRIED 
 
 

 
Executive Committee Meeting Minutes  Page 9 of 9 
August 3, 2022  ADOPTED 
At 1:28 p.m. the meeting was reopened to the public. 
 
14. ADJOURNMENT 
 
 By general consent, the meeting was adjourned at 1:28 p.m. 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator