Gambier Island Local Trust Committee community information meeting, September 15, 2022

[0:00:00] Voice 6: We'll just verify. Come

[0:00:30] Voice 15: on stream.

[0:01:05] Voice 6: There it is. We're good.

[0:01:07] Trustee Fast: Okay, I'm just going to check one. No, I'm not going to bother checking. It's all working.

[0:01:16] Trustee Fast: Okay. Okay, welcome everybody to the meeting, a special meeting, an electronic meeting of the

[0:01:25] Trustee Fast: Gambier Island Local Trust Committee. And we're just getting the Zoom up and running. And hopefully

[0:01:30] Trustee Fast: Hopefully this is all working for everybody.

[0:01:32] Trustee Fast: My name is Sue Ellen Fast.

[0:01:35] Trustee Fast: And this meeting tonight, I'm the chair of the Gambier Island Local Trust Committee.

[0:01:40] Trustee Fast: And this meeting tonight is a special meeting because it's not one of those regularly scheduled ones.

[0:01:46] Trustee Fast: This is a meeting to include a community information meeting.

[0:01:50] Trustee Fast: And it's a chance for a staff presentation.

[0:01:53] Trustee Fast: So everybody's got all the information about where the local trust committee and the changes that we're proposing are at.

[0:02:02] Trustee Fast: And so that everybody's got the information right from the staff with the local trust committee present.

[0:02:11] Trustee Fast: So it's a kind of participatory democracy.

[0:02:14] Trustee Fast: I know I say that all the time, but really, this is a chance for us all to come together around the information.

[0:02:22] Trustee Fast: So we've got an opportunity to ask questions about proposed bylaws number 153 and 154.

[0:02:32] Trustee Fast: And this is about Keats Island and the shoreline protection project.

[0:02:38] Trustee Fast: So I'll be giving trustees a chance to ask questions of the planner.

[0:02:43] Trustee Fast: manner. And then there'll be a chance for the public, all of you, to ask questions as well and

[0:02:51] Trustee Fast: get your questions answered. So I want to begin by acknowledging that we're holding this meeting

[0:02:56] Trustee Fast: today, gathering through electronic means, through Zoom, from locations across the Coast Salish

[0:03:04] Trustee Fast: Territory, traditional territories of Coast Salish people in particular, Squamish Nation.

[0:03:09] Trustee Fast: and uh we i'm sue ellen fast elected on bowen island and next door to gambier and keats and

[0:03:18] Trustee Fast: currently i'm zooming in from whistler where i'm at the union of bc municipalities meetings

[0:03:23] Trustee Fast: and i'm joined today by gambier island trustees um kate louise stamford there she is and uh dan

[0:03:31] Trustee Fast: rogers from keats madam

[0:03:33] Trustee Rogers (probable): chair i'm sorry to interrupt uh but i've gotten an email i think

[0:03:37] Trustee Rogers (probable): some people um have gone to the uh the live stream as opposed to the the zoom meeting and uh are

[0:03:46] Trustee Rogers (probable): wondering why why there's no functionality around uh around the um uh being able to ask questions

[0:03:54] Trustee Rogers (probable): and they're not coming to the actual zoom meeting um and i think the link to the zoom meeting is in

[0:04:00] Trustee Rogers (probable): the notice that's on the web page am i correct about that because i if you attend i just wanted

[0:04:05] Trustee Rogers (probable): to say publicly if people if they go into the live stream as opposed to the actual zoom meeting

[0:04:10] Trustee Rogers (probable): no they won't have any functionality you need to actually join us through the zoom and will am i

[0:04:17] Trustee Rogers (probable): right where that link is the

[0:04:21] Voice 6: link should also be on the web page i'm just double checking because

[0:04:25] Voice 6: there should be a watch link and an attend link right and

[0:04:28] Voice 6: it's the attend link that they want to

[0:04:31] Voice 6: use right

[0:04:32] Voice 15: i'm

[0:04:32] Voice 6: just double checking it was also yeah there is an attend button and a watch live

[0:04:37] Voice 6: button so they want to use the attend button right so thanks

[0:04:41] Trustee Rogers (probable): i thanks for the email i got about that

[0:04:43] Trustee Rogers (probable): if you if you come in through the attend button uh you'll be able to participate and ask questions

[0:04:50] Trustee Rogers (probable): thanks sorry about that sorry to interrupt because i'm sure uh fast no

[0:04:54] Trustee Fast: that's perfect timing because

[0:04:56] Trustee Fast: I'm going to get to that in a moment. You can also phone in. And I see Marlis has posted the link

[0:05:02] Trustee Fast: there. And I was just saying, together, Dan Rogers, Kate Louise Stamford, and I make up the

[0:05:10] Trustee Fast: local trust committee. And I just want to let people know that the meeting is being streamed.

[0:05:17] Trustee Fast: So that's like watching on your television. You can't interact. If you want to interact with the

[0:05:20] Trustee Fast: meeting, you need to click the attend button. And you can do

[0:05:24] Trustee Fast: that on your phone. Or you can do it on your computer. And if

[0:05:30] Trustee Fast: you find the link, and you don't want to do watch, you want to do

[0:05:34] Trustee Fast: attend. So it's the meeting is being recorded, and it's being

[0:05:39] Trustee Fast: live streamed, obviously, but recorded. So if you want to

[0:05:44] Trustee Fast: watch it later, or if you miss something, or if you know people

[0:05:46] Trustee Fast: who do want to watch it later, you can let them know that it

[0:05:48] Trustee Fast: post it in a few days. And when we get to the question and answer period, if you'd like to

[0:05:54] Trustee Fast: speak, you need to raise your digital hand. So that means you have to have a digital hand to

[0:05:58] Trustee Fast: raise. So you have to be in the attend function. And if you're in the Zoom webinar, you look for

[0:06:03] Trustee Fast: the hand icon, it'll appear at the usually at the bottom of your screen, especially if you pull your

[0:06:11] Trustee Fast: finger down the screen, if you're not seeing any controls and touch the screen. And you look for

[0:06:17] Trustee Fast: the hand and to raise that and then if you don't but don't join by phone you can click the hand

[0:06:26] Trustee Fast: icon sorry you can press star nine and it'll raise your hand if you join by zoom by phone

[0:06:33] Trustee Fast: and star six will unmute star nine to raise your hand star six to unmute and so I hope everybody

[0:06:44] Trustee Fast: can help if you are having any difficulty you can get a hold of uh will cottingham and she's the

[0:06:50] Trustee Fast: office administrator in the northern office who's actually hosting the meeting

[0:06:55] Trustee Fast: uh if you email north info at islandstrust.bc.ca um will may be able to help you so give that a

[0:07:06] Trustee Fast: try too if you're trying to join the meeting we appreciate your understanding if there's

[0:07:11] Trustee Fast: There's problems with the electronic format, we're zooming in from different parts of the Islands Trust area. Some of us are on different islands that have different bandwidths and different other people using the bandwidth.

[0:07:27] Trustee Fast: And so sometimes there's problems, I apologize in advance if there's challenges that come up. Again, try and contact northinfo at islandstrust.bc.ca and Will will try and reconnect you.

[0:07:40] Trustee Fast: She's very helpful. So we've got some staff members joining us today. I'd just like to

[0:07:45] Trustee Fast: introduce Will Cottingham, if you can see her. There she is. So she'll help you if she can.

[0:07:51] Trustee Fast: She's hosting the meeting. Thank you, Will. And Diane Corbett is our minute taker. And so she's

[0:07:57] Trustee Fast: a professional minute taker. There she is. Hi, Diane. And she's keeping track of this because

[0:08:02] Trustee Fast: this is the official business of the Local Trust Committee of your elected representatives making

[0:08:07] Trustee Fast: making decisions about land use, about preserve and protect,

[0:08:11] Trustee Fast: which is the mandate of the Islands Trust.

[0:08:16] Trustee Fast: And let's see, is there anybody?

[0:08:19] Trustee Fast: And Marlis McCarger, of course, our island planner.

[0:08:21] Trustee Fast: Sorry, I introduced you earlier, but I wanted to make sure you know

[0:08:25] Trustee Fast: she's the one who will be giving the presentation tonight.

[0:08:28] Trustee Fast: And this meeting is an official forum.

[0:08:30] Trustee Fast: I just mentioned that.

[0:08:31] Trustee Fast: But I also wanted to say this is also a place of employment.

[0:08:38] Trustee Fast: these are staff who are with us and so we need a safe and respectful workplace and the more we can

[0:08:43] Trustee Fast: keep all of the participants who may be watching this recording in the future or who may benefit

[0:08:54] Trustee Fast: from the recording down the way or I wanted to introduce nature into the picture to think about

[0:09:08] Trustee Fast: kind of meeting decorum saying I don't think I need to go through all that but the more you can

[0:09:11] Trustee Fast: help us keep this as a safe respectful meeting where all voices are welcome then we together

[0:09:20] Trustee Fast: will make better decisions for the future of Keats Island. So we appreciate your helping us

[0:09:27] Trustee Fast: and I'm just going to make sure that I've got all those things covered. Yes I just wanted to

[0:09:33] Trustee Fast: introduced the idea that after the community information meeting about the Keats Island

[0:09:38] Trustee Fast: shoreline project protection project we've got a little closed meeting that we have to have near

[0:09:45] Trustee Fast: the end of the agenda so we'll be closing the meeting then we'll be coming back for a little

[0:09:51] Trustee Fast: bit but just so you've got an idea we should be done by 8 30 or 8 45 something like that and

[0:09:58] Trustee Fast: And with that, I think I'm going to call.

[0:10:04] Trustee Fast: Oh, any feedback about the meeting at the end, if you want to make suggestions, then again, northinfo at islandstrust.bc.ca is the place to send your feedback.

[0:10:17] Trustee Fast: So we're going to now call the meeting to order.

[0:10:21] Trustee Fast: And I'm looking at the agenda that we have posted on the website and that kind of thing.

[0:10:28] Trustee Fast: And we're moving down into approval of the agenda, is there anything trustees that you would like to add or modify on the agenda.

[0:10:38] Trustee Fast: Seeing nothing, then a by consent, I'm going to put a checkmark beside approval of the agenda.

[0:10:44] Trustee Fast: And I'm going to move down to the business items so this evening we've got just the one big business item that community information meeting, this is not public hearing.

[0:10:54] Trustee Fast: This is a time to listen and get all the info so that you can make considered and informed input to the proposed bylaws when the time is right.

[0:11:10] Trustee Fast: Or you can do it in letters and there's a whole bunch of ways that you can provide your input.

[0:11:15] Trustee Fast: If you go to the website, you can look under share your views and there's general invitations of different ways that you can share your input.

[0:11:23] Trustee Fast: but this is not a public hearing tonight which is one of those ways this is a community information

[0:11:27] Trustee Fast: meeting for sharing information so i'm going to move on now to the staff presentation and i'm

[0:11:32] Trustee Fast: going to invite um marlis mccarver planner mccarver could you take

[0:11:37] Voice 6: it away trust uh chair fast could i

[0:11:41] Voice 6: just interrupt for a moment i just noticed that we suddenly have closed captioning running which

[0:11:47] Voice 6: which I didn't turn on.

[0:11:48] Voice 6: So I don't know if that's something

[0:11:51] Voice 6: that was requested by an attendee

[0:11:53] Voice 6: or how it automatically turned on.

[0:11:56] Voice 6: I think I can turn it off if we want it off.

[0:12:00] Voice 6: I just wanted to make sure it wasn't bothering anyone.

[0:12:03] Voice 6: I

[0:12:04] Trustee Fast: think we should leave it on.

[0:12:06] Trustee Fast: Why not?

[0:12:07] Trustee Fast: We'll treat it like a trial.

[0:12:08] Trustee Fast: And if

[0:12:09] Trustee Fast: somebody did turn it on

[0:12:11] Trustee Fast: or if it's useful to somebody,

[0:12:12] Trustee Fast: that's all for the better.

[0:12:14] Trustee Fast: I can't see it.

[0:12:15] Voice 6: Yeah, I don't see it either.

[0:12:16] Voice 6: Oh, interesting. So it's just showing up on my screen. I think it will probably show up on the live feed, but I'm not, I'm not sure about that. So anyway, okay. All

[0:12:27] Trustee Fast: right. We're good.

[0:12:27] Trustee Fast: Another, another experiment. Okay. Thank you, Will. And feel free to chime in if you see other odd things happening. That would be great. Otherwise, Planner McCarter, please

[0:12:38] Trustee Rogers (probable): take it away.

[0:12:39] Trustee Rogers (probable): Great. Thank you, Chair Fast. I'm just going to share my screen and I'll get the presentation

[0:12:44] Trustee Rogers (probable): queued up here. All

[0:12:54] Trustee Rogers (probable): right. Everyone can see that? Yeah. Okay. Hi, everyone. My name is Marlis

[0:13:00] Trustee Rogers (probable): McHarger. I am the Island Planner for the Gambier Local Trust Area, which includes Keats Island.

[0:13:06] Trustee Rogers (probable): So thanks for joining us tonight. So I have just a short 15-minute presentation that I'll run

[0:13:15] Trustee Rogers (probable): through to give you an overview of the shoreline protection project including the work completed

[0:13:21] Trustee Rogers (probable): up to today i'll spend some time on the proposed development permit area and proposed amendment

[0:13:27] Trustee Rogers (probable): bylaws numbers 153 and 154 and i'll talk about the development permit application process and just

[0:13:35] Trustee Rogers (probable): give you some examples of how that might look in this new proposed scenario and then i'll also

[0:13:41] Trustee Rogers (probable): We also review the legislative process to amend the bylaws, we talk about the Keats Island Official Community Plan, which is also called the, the acronyms the OCP, and the Keats Island land use bylaw which will refer to as the LUB.

[0:13:57] Trustee Rogers (probable): And then I'll just talk about the next steps.

[0:14:00] Trustee Rogers (probable): and after that we'll open it up to a question and answer period so chair fast will facilitate that

[0:14:07] Trustee Rogers (probable): and the questions can be directed to planning staff or to trustees so this was a top priority

[0:14:15] Trustee Rogers (probable): project of the gambier ltc the project was initiated by the ltc for three main reasons

[0:14:22] Trustee Rogers (probable): one of them is the ocp and the lub are almost 20 years old and need to be reviewed and updated

[0:14:29] Trustee Rogers (probable): Best practice is really about five years before they're reviewed and updated.

[0:14:34] Trustee Rogers (probable): And then during the rezoning process of Keats Camp, a number of properties were identified as having non-conforming issues and other issues related to the foreshore.

[0:14:44] Trustee Rogers (probable): And thirdly, there had been an increase in dock applications across the island, including properties that were not water access only.

[0:14:51] Trustee Rogers (probable): So all this led to the start of this project, which began in 2017.

[0:15:02] Trustee Rogers (probable): So this slide summarizes the work that's been completed on this project.

[0:15:08] Trustee Rogers (probable): It's been a four-year process to get to this stage.

[0:15:11] Trustee Rogers (probable): There have been a number of community meetings, and it all started back in July of 2017.

[0:15:18] Trustee Rogers (probable): There was a staff report that identified some legislative options to regulate docks on Keats, and then the LTC added it to their top priority projects list.

[0:15:32] Trustee Rogers (probable): In 2018, the first phase was started. The community consultation phase began.

[0:15:38] Trustee Rogers (probable): There was two community meetings at that time, one on Keats and one in West Vancouver, and then a community survey was sent out.

[0:15:46] Trustee Rogers (probable): In 2019 there was a working group that was established to help provide recommendations

[0:15:51] Trustee Rogers (probable): and guidance to the LTC. Planning staff worked with that group for approximately a year

[0:15:59] Trustee Rogers (probable): and staff also developed a discussion paper which outlined to the LTC the various options that were

[0:16:09] Trustee Rogers (probable): available with shoreline protection in fall of 2020 recommendations from staff and the working

[0:16:16] Trustee Rogers (probable): group were presented to the ltc and then the ltc directed staff to draft bylaws for consideration

[0:16:25] Trustee Rogers (probable): so those draft bylaws were reviewed in february of 2021 amendments were made and then early referrals

[0:16:35] Trustee Rogers (probable): were sent out to Squamish and Tsleil-Waututh Nation and then we're so summer of 2021

[0:16:44] Trustee Rogers (probable): the draft bylaws went back to the LTC they were given for first reading and then formal referrals

[0:16:50] Trustee Rogers (probable): were sent out to a long list of First Nations agencies and community groups that are affected

[0:16:57] Trustee Rogers (probable): by this bylaw then in September kind of October of 2021 there was two more community information

[0:17:05] Trustee Rogers (probable): There was one online and one in person, and then the bylaws, first reading was rescinded, and the bylaws were given first reading again, because there was a number of changes that were made.

[0:17:18] Trustee Rogers (probable): And then November to June, there was a bit of a pause, well not a pause in the project, but on the project, there was another referral that was sent out to First Nations, just given the changes that were made since the last referral.

[0:17:35] Trustee Rogers (probable): Squamish responded to the referral with concerns related to the bylaws and so at that time staff

[0:17:41] Trustee Rogers (probable): met with Squamish Nation to discuss the proposed changes and talk about the rationale behind them

[0:17:47] Trustee Rogers (probable): so that all happened in that period and then September the bylaws were given second reading

[0:17:54] Trustee Rogers (probable): as amended again and here we are with our third community information meeting

[0:18:02] Trustee Rogers (probable): So we'll just talk about the current level of protection for the Keech shoreline.

[0:18:09] Trustee Rogers (probable): So what we have in the land use bylaw currently, so retaining walls are not permitted in the setback from the natural boundary of the sea.

[0:18:17] Trustee Rogers (probable): The current setback regulations for buildings and structures from the natural boundary of the sea is 7.5 meters.

[0:18:24] Trustee Rogers (probable): And the marine conservation zone, which are circled in orange on that slide that I have up,

[0:18:32] Trustee Rogers (probable): they do not permit permanent buildings or structures of any kind so that's that's what

[0:18:37] Trustee Rogers (probable): we have currently so the proposed bylaw 153 so this is the amending bylaw to the ocp and it

[0:18:48] Trustee Rogers (probable): includes minor updates um just kind of some some technical renumbering um updates to uh align with

[0:18:59] Trustee Rogers (probable): the local government act and then made the more major changes are it establishes a new shoreline

[0:19:05] Trustee Rogers (probable): development permit area which we refer to as dp3 for the purpose of protecting the natural

[0:19:11] Trustee Rogers (probable): environment its ecosystems and biodiversity and for protecting development from hazardous conditions

[0:19:17] Trustee Rogers (probable): so the proposed bylaw 153 includes the location so there's a there's text and map

[0:19:25] Trustee Rogers (probable): It designates marine shorelines and it includes all areas measured upland 15 meters from the present natural boundary of the sea.

[0:19:36] Trustee Rogers (probable): It includes the foreshore and then also 100 meters seaward from the natural boundary of the sea.

[0:19:42] Trustee Rogers (probable): So it also includes justification and objectives of the DPA.

[0:19:49] Trustee Rogers (probable): And here I have some of the objectives, so I won't read them all out.

[0:19:54] Trustee Rogers (probable): but two of them focus on the environment and ecosystems two objectives aim to balance human

[0:20:03] Trustee Rogers (probable): use development and public use and recreation areas while balancing the ecological integrity

[0:20:09] Trustee Rogers (probable): and conserving and restoring the shoreline and marine environment and then the last two focus

[0:20:15] Trustee Rogers (probable): on climate change so this dpa area aligns with the island's trust policy statement which is the

[0:20:23] Trustee Rogers (probable): the broad statement that that guides the entire local trust area and all of island all the areas

[0:20:31] Trustee Rogers (probable): in islands trust it strives to protect natural processes habitats and species to minimize

[0:20:37] Trustee Rogers (probable): impacts to sensitive coastal environments and regulates development activity so that the loss

[0:20:42] Trustee Rogers (probable): of significant marine and coastal habitat is reduced so the proposed bylaw

[0:20:52] Trustee Rogers (probable): 154, which is the LUB. So in this, we regulate structures permitted within the setback from the

[0:21:02] Trustee Rogers (probable): natural boundary. So we've increased the setbacks between existing docks to 10 meters and from lot

[0:21:10] Trustee Rogers (probable): lines to 5 meters, which is consistent with provincial best practices, and reduced the

[0:21:17] Trustee Rogers (probable): maximum float area of private docks and shared docks. So these numbers have been amended since

[0:21:23] Trustee Rogers (probable): the last community information meeting um currently in this proposed bylaw the maximum

[0:21:32] Trustee Rogers (probable): float area is 30 meters squared in cr1 rr rc and m2 zones and then the float the maximum float area

[0:21:42] Trustee Rogers (probable): in the private institutional two zone is 1,500 meters squared.

[0:21:52] Trustee Rogers (probable): So the setback is being left at seven and a half meters.

[0:21:57] Trustee Rogers (probable): It is one of the smallest in the trust area.

[0:22:01] Trustee Rogers (probable): This setback was adopted from the previous Sunshine Coast Regional District Land Use By-law,

[0:22:07] Trustee Rogers (probable): which was adopted in 1974.

[0:22:09] Trustee Rogers (probable): 74 and we have heard concerns about the seven and a half meter setback from First Nations

[0:22:15] Trustee Rogers (probable): as the shoreline is often where archaeological sites are found and current best practice is

[0:22:22] Trustee Rogers (probable): typically a 15 to 30 meter setback recommended for new development to help adequately protect

[0:22:29] Trustee Rogers (probable): these areas but in the current in the current proposed bylaw it is being left at seven and a

[0:22:34] Trustee Rogers (probable): half meters. So proposed bylaw 154 also includes the applicability exemptions and guidelines of

[0:22:45] Trustee Rogers (probable): the new shoreline DPA DP3. So a DPA restricts what a landowner can do with that portion of

[0:22:53] Trustee Rogers (probable): their land that's in the DPA. And the restriction depends on the purpose or type. So under the Local

[0:23:00] Trustee Rogers (probable): Government Act, a development permit may be required in a DPA for natural environment,

[0:23:05] Trustee Rogers (probable): and hazardous conditions for the following development activities, subdivision, construction of, addition to, or alteration of a building or structure, and the alteration of land, which includes tree and vegetation removal and disturbance of soils.

[0:23:22] Trustee Rogers (probable): Given the far-reaching applicability of a development permit area, the Local Government Act also allows local governments to identify certain activities or circumstances that may be exempted from the requirements of a development permit.

[0:23:43] Trustee Rogers (probable): So there are several exemptions in the proposed development permit area, the main ones I've listed here on this slide.

[0:23:50] Trustee Rogers (probable): The purpose of the Development Permit Area Guidelines are to assist an applicant in creating a proposal that meets the objectives of the DPA, and to assist the LTC in considering and approving proposals, and then provide the basis for setting conditions in the Development Permit.

[0:24:15] Trustee Rogers (probable): So the following DPA guidelines are broken down into five main categories.

[0:24:21] Trustee Rogers (probable): So there's the general, just a general category encouraging development outside of the DPA wherever possible.

[0:24:28] Trustee Rogers (probable): The second category is dock and ramp construction and replacement.

[0:24:33] Trustee Rogers (probable): So it incorporates best practices from the province, Sechelt Nation, and the Katsum-Howe Sound Biosphere Region best management practices.

[0:24:43] Trustee Rogers (probable): And those documents are all available online and are intended to minimize overwater structures.

[0:24:49] Trustee Rogers (probable): The shoreline modifications, so currently not permitted in the land use bylaw and would require a development variance permit.

[0:25:00] Trustee Rogers (probable): However, the guidelines set out in this DPA 3 are providing a criteria for allowing shoreline modifications and recognize the historic development patterns on Keats.

[0:25:14] Trustee Rogers (probable): where there are small lots and historic buildings that are within close proximity of the shoreline.

[0:25:20] Trustee Rogers (probable): So the guidelines are intended to guide shoreline modification and ensure that the appropriate

[0:25:25] Trustee Rogers (probable): protection measures are used for existing buildings and structures and also just to

[0:25:33] Trustee Rogers (probable): ensure that stabilization or protection measures will be the softest approach and most appropriate

[0:25:41] Trustee Rogers (probable): for that location. The fourth category is vegetation management, restoration and enhancements.

[0:25:49] Trustee Rogers (probable): So this is retaining riparian vegetation and trees wherever possible to stabilize slopes.

[0:25:55] Trustee Rogers (probable): And also just as importantly to provide shade and protection to species like forage fish that

[0:26:01] Trustee Rogers (probable): use the foreshore. And then the fifth category is subdivision. So thoughtful subdivision based

[0:26:08] Trustee Rogers (probable): based on topography, access to shoreline protection, and help to ensure that future subdivisions are

[0:26:15] Trustee Rogers (probable): configured so as not to create more lots that have difficulty in meeting the regulations and

[0:26:19] Trustee Rogers (probable): that require shoreline protection. So I wanted to just walk you through the development permit

[0:26:27] Trustee Rogers (probable): application process. So if adopted, all areas within the development permit area require a

[0:26:35] Trustee Rogers (probable): development permit for applicable activities so only exempted activities are not required to get

[0:26:41] Trustee Rogers (probable): a development permit in the area activities outside of the dpa would not require a development

[0:26:47] Trustee Rogers (probable): permit so the landowner would submit their application with the required documentation

[0:26:54] Trustee Rogers (probable): which is the application form a title search fee site survey and any other supplemental

[0:27:00] Trustee Rogers (probable): mental information, and then demonstrate compliance with the applicable DP guidelines.

[0:27:07] Trustee Rogers (probable): So currently, the development permit fee is $1,000. Development applications typically take

[0:27:16] Trustee Rogers (probable): three months to process, but that can be longer just depending on the complexity of the application,

[0:27:22] Trustee Rogers (probable): staff resources, and LTC meeting dates. And there's no public notification process involved

[0:27:29] Trustee Rogers (probable): involved with a development permit so the LTC considers the application and issuance is based

[0:27:35] Trustee Rogers (probable): on demonstrating compliance with applicable development permit guidelines and when the

[0:27:40] Trustee Rogers (probable): proposal meets the guidelines the DP must be issued and we're also looking at staff being

[0:27:48] Trustee Rogers (probable): able to issue development permits for simpler applications so that would decrease the processing

[0:27:56] Trustee Rogers (probable): processing time if we're going to an LTC and then the permit is valid for two years from the date

[0:28:02] Trustee Rogers (probable): of issuance so I just wanted to show a few examples here so this photo shows I said the

[0:28:13] Trustee Rogers (probable): seven and a half meter setback from the natural boundary and then the 15 meter DPA area so the

[0:28:20] Trustee Rogers (probable): deck is right up against the seven and a half meter line and if for example a landowner wanted

[0:28:25] Trustee Rogers (probable): to repair some rotten boards, it would not require a development permit. If they were going to remove

[0:28:31] Trustee Rogers (probable): the deck, it would require, if they were going to remove and replace the deck, it would require a

[0:28:36] Trustee Rogers (probable): development permit and then any expansion of the footprint of the deck would require a development

[0:28:41] Trustee Rogers (probable): permit. So the gray box here, imagine it's an addition that's going on to the house,

[0:28:51] Trustee Rogers (probable): so it's outside the DPA area, so would not need a development permit. And then here we have

[0:29:03] Trustee Rogers (probable): an addition going on the side of the house. So this would require a development permit. It's

[0:29:08] Trustee Rogers (probable): within the 15 meter development permit area. So here's a height example. If someone was increasing

[0:29:15] Trustee Rogers (probable): the height of their home, but keeping the same footprint outside the seven and a half meter

[0:29:21] Trustee Rogers (probable): setback, but within the 15 meter DPA area, it would require a DP, a development permit,

[0:29:28] Trustee Rogers (probable): as it's an addition and alteration to the building. And here's a septic. So imagine this

[0:29:37] Trustee Rogers (probable): is a septic field going in there would be no need for a variance even though the septic is

[0:29:45] Trustee Rogers (probable): within that seven and a half meter step back because the septic is not considered a structure

[0:29:50] Trustee Rogers (probable): you would still need a development permit

[0:29:53] Trustee Rogers (probable): and a qualified professional to assess the area for suitability

[0:30:01] Trustee Rogers (probable): So I've just outlined the basic process here of the proposed bylaws so the blue steps identify the completed milestones, and the green identifies the current stage, and the gray identifies the potential next steps or milestones in the process so as chair fast

[0:30:21] Trustee Rogers (probable): As I last mentioned, today is not a public hearing, a public hearing will be scheduled at a later date. At this time we're just here to present the proposed bylaws after second reading, as they've been amended since the last community information meeting.

[0:30:35] Trustee Rogers (probable): So just here to provide some information and answer any questions you may have. And then the next steps would be to schedule a public hearing.

[0:30:44] Trustee Rogers (probable): and then it goes to third reading and then executive committee approval then to the

[0:30:53] Trustee Rogers (probable): ministry for approval and then final approval all right thank you and um yeah i think that so

[0:31:04] Trustee Rogers (probable): that's it for the presentation and then open it up for questions wonderful

[0:31:09] Trustee Fast: thank you marlis

[0:31:10] Trustee Fast: and uh this is the time um when i would invite first um trustees if you've got questions for

[0:31:18] Trustee Fast: the planner uh then now would be a good time to start i see dan rogers all

[0:31:23] Trustee Rogers (probable): right uh thanks i just

[0:31:25] Trustee Rogers (probable): wanted to clarify something about the um the size of dot of floats um because i think marlis may

[0:31:31] Trustee Rogers (probable): have misspoke uh in the in the amendments that were made on on september the first uh the local

[0:31:41] Trustee Rogers (probable): local trust committee amended the float sizes as follow-ups um we made the maximum for a single

[0:31:48] Trustee Rogers (probable): float for a single home 47 square meters which is approximately 500 square feet we then put in uh if

[0:31:57] Trustee Rogers (probable): there was an additional um dwelling or a home that was accessing that same dock you could be increased

[0:32:04] Trustee Rogers (probable): increased by another 30 square meters which is approximately 311 square feet and then we put a

[0:32:10] Trustee Rogers (probable): maximum cap we increased that as well uh for the any dock no matter how many houses were attached

[0:32:18] Trustee Rogers (probable): to 105 square meters so those were the amendments we made after consideration and you can go back

[0:32:25] Trustee Rogers (probable): and read the um or uh watch the video from the um the meeting uh we we made those before we gave

[0:32:34] Trustee Rogers (probable): second reading to the the float so those are the numbers that we we amended not the ones that are

[0:32:40] Trustee Rogers (probable): currently on the website uh we changed those and increased the sizes from the um the ones that are

[0:32:46] Trustee Rogers (probable): currently on the on the draft that's on the website um i just want to be clear okay marla that's

[0:32:53] Trustee Rogers (probable): correct sorry if i misspoke on the sizes there i do have a copy of the amended bylaw in front

[0:32:59] Trustee Rogers (probable): of me and we will have that posted to the website shortly thanks

[0:33:04] Trustee Rogers (probable): um and yeah just one

[0:33:07] Trustee Rogers (probable): and if there's

[0:33:07] Trustee Rogers (probable): any questions i can can yeah i've got it right here in front of me so i can hopefully any clarity

[0:33:13] Trustee Rogers (probable): there's a lot of different zones and a lot of different sizes

[0:33:15] Trustee Rogers (probable): there are and you were you're

[0:33:17] Trustee Rogers (probable): right about the uh you were right about the institutional we made it 1500 square square

[0:33:22] Trustee Rogers (probable): meters uh which uh but the we were in response to a number of the the commentary that we received

[0:33:30] Trustee Rogers (probable): about the size of floats that was the amendments that we passed in you know a few weeks ago thanks

[0:33:35] Trustee Rogers (probable): thank you

[0:33:38] Trustee Fast: trustee rogers and uh any other questions or or comments from the planners

[0:33:44] Trustee Fast: any clarifications trustee stanford you're okay okay wonderful and uh i'm just checking the

[0:33:53] Trustee Fast: captions are running which is interesting it seems to have a challenge with some of the words but

[0:33:57] Trustee Fast: mostly that's amazing and um i uh i hope people are with us and i just want to flag for people

[0:34:06] Trustee Fast: who are attending the meeting again if you're just watching on live stream we won't be able

[0:34:14] Trustee Fast: to hear you or respond to you so if you want to engage in the meeting participate in the meeting

[0:34:21] Trustee Fast: then you'll need to enter the webinar you'll need to join the meeting by clicking on attend

[0:34:30] Trustee Fast: attend as opposed to watch live wherever you're finding your link the islandstrust.bc.ca

[0:34:37] Trustee Fast: website or in an email that you may have received and just to flag again there's

[0:34:45] Trustee Fast: going to be a little digital hand somewhere on your screen a little hand-shaped signal

[0:34:50] Trustee Fast: and if you don't see it then try clicking the three little dots if you're on a little screen

[0:34:56] Trustee Fast: like mine and it'll be down at the bottom up there it says raise hand and or if you're on a phone

[0:35:02] Trustee Fast: you can and you've clicked attend you're in the zoom meeting you can press star nine to raise

[0:35:11] Trustee Fast: your hand and star six to unmute or to mute again I guess I think it just goes back the other way

[0:35:20] Trustee Fast: to lower your hand star nine again to mute yourself again star six and um so i'm going to uh

[0:35:27] Trustee Fast: now um invite uh questions uh from citizens uh to the planner or to trustees about the keith

[0:35:36] Trustee Fast: shoreline protection project and i'm just going to make sure that i can see if any hands go up here

[0:35:43] Trustee Fast: um we've got a

[0:35:46] Voice 6: few hands we've got a few hands chair fast um very

[0:35:50] Trustee Fast: good because i'm not seeing

[0:35:52] Trustee Fast: them so if

[0:35:53] Trustee Fast: you're not seeing them

[0:35:53] Voice 6: yep no we've got a few hands um we've got uh glenn donaldson

[0:36:00] Voice 6: um i can just promote glenn and uh glenn when you move over if you want to um unmute your mic

[0:36:09] Voice 6: Ken, if you want to turn on your camera, feel free.

[0:36:13] Voice 6: Here

[0:36:13] Trustee Fast: you are, Glenn.

[0:36:15] Trustee Fast: And please go ahead with your question for the planner or for trustees.

[0:36:20] Voice 1: Thank you.

[0:36:22] Voice 1: I'm not actually sure who this is a question for, maybe for the whole gang.

[0:36:25] Voice 1: So my name is Glenn Donaldson.

[0:36:27] Voice 1: I'm the chair of the Keats Island Leaseholders Association, which represents the 110 cottage lots on DL696 on Keats.

[0:36:37] Voice 1: I've had the pleasure of talking to you all before.

[0:36:38] Voice 1: floor. So I'm sure many of you already know me. I'd like to start by thanking our elected trustees,

[0:36:46] Voice 1: Dan and Kate Louise, for their service for this last period of time. I understand the term's

[0:36:52] Voice 1: coming up here in the next month or so and just wanted to thank you. I know it's a lot of work

[0:36:57] Voice 1: and time commitment and it is much appreciated. Thank you both, Dan and Kate Louise. The process

[0:37:04] Voice 1: The process for creating and reviewing and approving bylaws is important, and it's, you know, critical for maintaining trust in the government and, you know, in Ireland's trust in the fairness of the public.

[0:37:17] Voice 1: And this includes giving cottagers reasonable and appropriate access to public meetings and to public hearings.

[0:37:24] Voice 1: So this is one reason, you know, maybe the key reason that Ireland's trust holds a meeting every year during the summer on Keats.

[0:37:32] Voice 1: Keats and that is much appreciated and it's an appropriate and important meeting time. We didn't

[0:37:37] Voice 1: get that meeting this summer. The meeting was scheduled on the same day as BC Hydro was doing

[0:37:42] Voice 1: work on the power lines and at the last minute the meeting was cancelled. So we never had our

[0:37:47] Voice 1: Keats Island meeting. Now that's unfortunate and especially in terms of this discussion because

[0:37:53] Voice 1: many cottagers arranged their affairs to be on Keats that day so they could attend that meeting

[0:37:59] Voice 1: and participate and that meeting didn't go ahead so uh you know and that was a that was a big loss

[0:38:06] Voice 1: and there's some important issues under discussion during this during this process and these bylaws

[0:38:12] Voice 1: so my my request is that we delay further voting i don't know if you've even scheduled voting but

[0:38:18] Voice 1: that we not do any more voting on these bylaws until after next summer when there can be a public

[0:38:25] Voice 1: hearing the one that we were supposed to have last summer when everyone can then be on keats

[0:38:31] Voice 1: participate there in a meeting and then pick things up from there so i think that would be

[0:38:37] Voice 1: the appropriate thing to do um i don't see any reason to you know try shoehorning this in and

[0:38:43] Voice 1: rushing it through and it's very important to have this this public these public forums and

[0:38:48] Voice 1: this public trust in the process and so again i'm just asking the trustees if those are the

[0:38:54] Voice 1: the people that do these things um dan and kate louise please don't have any voting on these

[0:39:02] Voice 1: bylaws until after there can be a public meeting on keats next summer okay i don't i'm not quite

[0:39:10] Voice 1: sure how to put that formally maybe that's my question i'm happy to write you a letter but

[0:39:14] Voice 1: you can all you all know what the leaseholders association is is requesting you to do the 110

[0:39:20] Voice 1: and ten cottages at the end of Keats. So what's my next step?

[0:39:26] Trustee Fast: Thank you very much, Glenn. And does anybody have an answer that they would like to provide

[0:39:32] Trustee Fast: to Glenn? I think we had a timeline up from that Planner McCarger had up on the screen earlier.

[0:39:39] Trustee Fast: But it'll depend, I think, on the incoming trustees that are elected by all the citizens.

[0:39:47] Trustee Fast: would that be correct marlis i'm not hearing

[0:39:56] Voice 1: but when when is the next vote on these matters

[0:40:01] Voice 1: scheduled is it not until next summer or

[0:40:05] Trustee Fast: afterwards or is there something

[0:40:06] Voice 1: planned between now and then

[0:40:07] Voice 1: for voting thank

[0:40:09] Trustee Fast: you glenn just a second i'm going to um um i'll go to dan rogers sorry dan i couldn't

[0:40:16] Trustee Fast: see your name your hand there for a moment go ahead dan rogers you

[0:40:19] Trustee Rogers (probable): i i gather you aren't seeing

[0:40:21] Trustee Rogers (probable): the hands on the in the participants i

[0:40:25] Trustee Fast: i have three hands up tim bray okay okay

[0:40:29] Trustee Fast: but i have to

[0:40:29] Trustee Fast: i have to move around so okay

[0:40:31] Trustee Rogers (probable): thanks thanks well first of all just thanks glenn um thanks for your

[0:40:35] Trustee Rogers (probable): thank uh for your commentary but i just want to be clear about a couple things first of all the

[0:40:39] Trustee Rogers (probable): meeting that was scheduled on on keats for july the 14th was not a public hearing it was it was

[0:40:45] Trustee Rogers (probable): was this meeting. In fact, it was a public, it was a community information meeting scheduled for

[0:40:52] Trustee Rogers (probable): that. And in fact, the reason it was cancelled was not the BC Hydro outage. It was because

[0:40:58] Trustee Rogers (probable): there was a COVID outbreak the night before the meeting came up. And we felt it was not

[0:41:04] Trustee Rogers (probable): appropriate to gather people from the rest of the island when there was a COVID outbreak

[0:41:09] Trustee Rogers (probable): in the camp on the night before we were prepared.

[0:41:12] Trustee Rogers (probable): We had confirmed that the power outage

[0:41:15] Trustee Rogers (probable): did not impact the camp itself,

[0:41:19] Trustee Rogers (probable): and we had our date scheduled long before then.

[0:41:22] Trustee Rogers (probable): But having said all of that,

[0:41:27] Trustee Rogers (probable): I guess the answer to your question is

[0:41:30] Trustee Rogers (probable): there's nothing scheduled at the moment.

[0:41:33] Trustee Rogers (probable): We gave second reading to bylaws as amended

[0:41:36] Trustee Rogers (probable): on September the 1st,

[0:41:38] Trustee Rogers (probable): uh and as the as the as the planner indicated uh the next meeting the next um public meeting the

[0:41:48] Trustee Rogers (probable): next uh step would be if the local trust committee decides would be to go to public hearing um now

[0:41:55] Trustee Rogers (probable): i will say my experience over four eight years of working on this is that uh we actually moved

[0:42:04] Trustee Rogers (probable): moved all of our meetings or most of our meetings to North Vancouver, because that's where we got

[0:42:09] Trustee Rogers (probable): the best attendance, not on Keats in the summer. We've had a couple of good meetings on Keats in

[0:42:16] Trustee Rogers (probable): the summer, but where we had the best attendance was actually in the city. And that's why we moved

[0:42:24] Trustee Rogers (probable): it there. The best attended meeting we've ever had was the one in October of 2021, where we

[0:42:30] Trustee Rogers (probable): where we rescinded and gave first and remade first reading and had a CIM in the evening

[0:42:36] Trustee Rogers (probable): where over 75 to 85 people attended and that's the best attended meeting I've ever been at

[0:42:42] Trustee Rogers (probable): in the Gambier local trust area so I guess that's my answer but the answer to your specific question

[0:42:50] Trustee Rogers (probable): is there's nothing scheduled at the moment and we hear you

[0:42:53] Trustee Rogers (probable): and I hear your request.

[0:42:55] Voice 1: Thank you Dan

[0:42:56] Voice 1: Yeah, thank you. And thank you for the clarifying points. Just we had sent out, I sent a newsletter

[0:43:01] Voice 1: out to all the leaseholders about this meeting in the summer. It was going to be extremely well

[0:43:06] Voice 1: attended. There was a big group of people who were planning to attend that. So that, you know,

[0:43:11] Voice 1: this is not just an ordinary little small thing that kind of floats through. This is a very

[0:43:16] Voice 1: important matter, especially for the folks in around DL 696, given how small everyone's lots

[0:43:22] Voice 1: lots are this impacts them a lot so that was going to be extremely well attended meeting that was not

[0:43:27] Voice 1: a normal normal situation people were really looking forward to that so i'm

[0:43:32] Voice 3: letting you know

[0:43:32] Voice 1: that and hoping you'll have another one next year before you do anything else thank

[0:43:38] Trustee Fast: you glenn yes we

[0:43:39] Trustee Fast: were looking forward to that meeting too we were all lined up to come and uh so i'd like to thank

[0:43:44] Trustee Fast: thank you. I'd like to go next to Tim Bray. Tim, if you're still with us there, if you can unmute.

[0:43:56] Trustee Fast: I see your hand. Oh, here we go. We have to promote you.

[0:44:01] Voice 9: Oh, yeah, you got me. Can you hear

[0:44:02] Voice 9: me?

[0:44:03] Trustee Fast: Yes, thank you. Please go ahead with your question for

[0:44:05] Voice 9: the panel. Howdy. I'm asking a

[0:44:09] Voice 9: question mode. In reading the material so far, my particular interest is repair of docks and

[0:44:16] Voice 9: floats and i didn't find that clear maybe i'm missing something obvious but you know i have

[0:44:22] Voice 9: a a dock and a ramp and a float which i think is conforming um and it's getting kind of old

[0:44:28] Voice 9: and beat up and needs fixing up and when do when does the dpa permit click in i mean if i'm just

[0:44:38] Voice 9: you know replacing a pilot a single piling with the same kind of piling does that require a permit

[0:44:43] Voice 9: if I'm putting a better ramp in, you know, same geometry and so on.

[0:44:49] Voice 9: And it's not clear at all what the threshold is where the permit becomes required.

[0:44:54] Trustee Fast: Thank you, Tim. Can you answer the question, please, Marlis?

[0:44:58] Trustee Fast: Planner McCarter?

[0:45:03] Trustee Rogers (probable): Yeah, so if it's kind of like with the example that I gave, you know, with the deck in the area,

[0:45:10] Trustee Rogers (probable): like if it's just replacing of a few boards, then that would not trigger the development permit.

[0:45:16] Trustee Rogers (probable): if it's just a general repair,

[0:45:19] Trustee Rogers (probable): but if it's replacement of an entire structure,

[0:45:23] Trustee Rogers (probable): then that would trigger the development permit.

[0:45:27] Voice 9: Right, I think there's still some ambiguity there.

[0:45:30] Voice 9: Let me make it concrete.

[0:45:31] Voice 9: We currently have very old wood covered creosote pilings

[0:45:36] Voice 9: of the kind, I'm sure they're illegal,

[0:45:38] Voice 9: totally illegal now to use.

[0:45:40] Voice 9: And if I'm going to be fixing this up,

[0:45:42] Voice 9: I'd like to replace it with more modern

[0:45:44] Voice 9: and more environmentally friendly pilings.

[0:45:45] Voice 9: But if that means, kicks me over the boundary where I'm going to have to apply for a permit and go through all that process, I'm kind of feeling a disincentive to do the right thing here, or am I missing something obvious?

[0:45:59] Trustee Fast: Flannery McArker? And if you have a link where somebody can go to see the actual text about that.

[0:46:06] Trustee Rogers (probable): Yeah, I mean, I could point you to the actual proposed bylaws.

[0:46:14] Trustee Rogers (probable): Like I said, they haven't been on the website.

[0:46:17] Trustee Rogers (probable): They're not updated quite yet with the new maximum dock float sizes.

[0:46:25] Trustee Rogers (probable): And I can maybe talk to you as a side conversation and get a little bit more clarity myself.

[0:46:33] Trustee Rogers (probable): myself it's you know as my understanding of it is a replacement of a repairs would not trigger but

[0:46:42] Trustee Rogers (probable): full replacement would but i can i can dig into that a little bit more

[0:46:47] Voice 9: i'll dig up i've got dan's

[0:46:49] Voice 9: email so i'll ping dan and ask him to for an introduction to you and uh inquire that i mean

[0:46:54] Voice 9: i am worried a little bit because you know i've been presented that i could you know patch up the

[0:46:58] Voice 9: the existing pilings and structure and, you know, do the minimum, or I could do what I consider to

[0:47:03] Voice 9: be the right thing and, you know, replace the parts that are, you know, way out of date. And

[0:47:09] Voice 9: I'd like to, you know, have clarity on.

[0:47:12] Trustee Fast: Okay, well, thank you, Tim. And if you can follow up

[0:47:16] Trustee Fast: with Dan or through staff, that would be terrific. And just to let people know, I've got two more

[0:47:20] Trustee Fast: people on the speakers list, Trish Cowley, and then Charlene Smith. Charlene, I've got you on

[0:47:26] Trustee Fast: there twice. It looks like you might be on a couple of devices. And I'm going to ask people,

[0:47:31] Trustee Fast: because sometimes people do share devices, if you're using somebody else's cell phone or

[0:47:37] Trustee Fast: something, maybe we could start by just confirming your name and your connection with the island

[0:47:42] Trustee Fast: before you speak, just briefly. Okay, so over to Trish Cowley for the next question, please. Trish,

[0:47:50] Trustee Fast: we've just got to promote you into the meeting. And here she comes.

[0:48:04] Trustee Fast: Trish, can you try speaking?

[0:48:05] Trustee Fast: Yeah, hello, can you hear me?

[0:48:07] Trustee Fast: There you are, very good.

[0:48:08] Trustee Fast: Go ahead with your question for the planner.

[0:48:10] Voice 4: Okay, so this is actually on behalf of a few people.

[0:48:16] Voice 4: On your second slide, the slide is a little vague.

[0:48:22] Voice 4: It says upland 15 meter from natural boundary, the sea,

[0:48:27] Voice 4: and then it says foreshore area.

[0:48:29] Voice 4: And then the other one that's a bit confusing,

[0:48:32] Voice 4: it says seaward 100 meters from natural boundary to sea.

[0:48:36] Voice 4: So what are we talking about here?

[0:48:40] Voice 4: Like, are we, because on Keats,

[0:48:43] Voice 4: we have a lot of diverse waterfront properties.

[0:48:46] Voice 4: The majority of them are what I would call upland

[0:48:50] Voice 4: because they're not beachfront.

[0:48:52] Voice 4: Most of the beachfront properties are actually,

[0:48:55] Voice 4: the foreshore area is actually park land

[0:48:59] Voice 4: with the exception of, I think, two beaches,

[0:49:02] Voice 4: but the rest of them are all parkland.

[0:49:06] Voice 4: But for the rest of us, most of us are up on rocks.

[0:49:11] Voice 4: So which setback is it?

[0:49:13] Voice 4: Is it upland 15 meter, seabird 100 meter,

[0:49:17] Voice 4: or is it seven and a half meters?

[0:49:20] Trustee Fast: And maybe we could have a quick discussion

[0:49:23] Trustee Fast: about what is the natural boundary while you're at it there.

[0:49:26] Trustee Fast: uh planner um mccarver yeah

[0:49:30] Trustee Rogers (probable): so the um the dpa area that is so it's it will be 15 meters from

[0:49:40] Trustee Rogers (probable): the natural boundary of the sea upland onto the the property and then it's 100 meters towards the

[0:49:47] Trustee Rogers (probable): sea so from the the natural boundary of the sea seaward so into this into the ocean if that if

[0:49:56] Trustee Rogers (probable): if that makes sense, of 100 meters.

[0:49:58] Trustee Rogers (probable): So for docks, basically, that are in the ocean,

[0:50:03] Trustee Rogers (probable): 100 meters from the shore,

[0:50:05] Trustee Rogers (probable): from the natural boundary of the sea,

[0:50:07] Trustee Rogers (probable): out to the sea goes 100 meters.

[0:50:09] Trustee Rogers (probable): And then for property owners,

[0:50:12] Trustee Rogers (probable): like your property would start at the natural,

[0:50:16] Trustee Rogers (probable): well, your property doesn't start there,

[0:50:17] Trustee Rogers (probable): but there's the natural boundary of the sea

[0:50:19] Trustee Rogers (probable): and then inland, 15 meters.

[0:50:23] Voice 4: So you're talking about the water lease

[0:50:26] Voice 4: that people apply for when they have their when they have applied for a dock or they already

[0:50:31] Voice 4: currently have their water leak this is what you're talking about it's going to be 100 meters

[0:50:36] Trustee Rogers (probable): current so uh currently the land use bylaw gives the the islands trust has authority

[0:50:45] Trustee Rogers (probable): 100 meters seaward from the natural boundary of the sea but the province is the one that

[0:50:50] Trustee Rogers (probable): that gives the leases for the docks.

[0:50:53] Trustee Rogers (probable): But we are

[0:50:54] Trustee Rogers (probable): able to set some guidelines around those docks

[0:50:57] Trustee Rogers (probable): that would be in that water area.

[0:51:01] Trustee Rogers (probable): Does that, am I making sense?

[0:51:03] Trustee Rogers (probable): Okay,

[0:51:04] Voice 4: so the hundred meter part is only pertaining to docks.

[0:51:08] Voice 4: It has nothing to do with any other structures?

[0:51:11] Trustee Rogers (probable): Well, structures wouldn't be allowed in that area anyways.

[0:51:14] Trustee Rogers (probable): That would be, we're talking about like the beach area

[0:51:17] Trustee Rogers (probable): and the sea.

[0:51:19] Voice 4: Okay, I think that slide

[0:51:22] Voice 4: slide and any kind of future documentation I think needs further clarification it's just very very

[0:51:28] Voice 4: vague and um okay

[0:51:32] Trustee Fast: thanks thanks then Trish and if you have another question so

[0:51:36] Trustee Rogers (probable): can I just say just

[0:51:38] Trustee Rogers (probable): say one thing um about this if I might Madam Chair one of the reasons why we built uh we put in the

[0:51:44] Trustee Rogers (probable): uh exception for a mooring boy for example into the from the DPA is because they would they might

[0:51:52] Trustee Rogers (probable): arguably be caught by the DPA that goes out into the ocean. I'm hard-pressed to

[0:51:58] Trustee Rogers (probable): think of any other structure that might be out there besides the dock. There's

[0:52:03] Trustee Rogers (probable): just there just really isn't anything at least in my experience but that's what

[0:52:08] Trustee Rogers (probable): it's that's what it's intended to do is to catch the seaward structures that

[0:52:13] Trustee Rogers (probable): might go out into the ocean as part of that but the DPA comes landward than

[0:52:21] Trustee Rogers (probable): and 15 meters, so 45 feet effectively.

[0:52:24] Trustee Rogers (probable): And the setback, the actual, so that is again,

[0:52:28] Trustee Rogers (probable): we've said this a number of times

[0:52:30] Trustee Rogers (probable): with the DPA is different than the setback.

[0:52:32] Trustee Rogers (probable): The setback remains at seven and a half meters.

[0:52:36] Trustee Rogers (probable): Okay, is that clear?

[0:52:38] Voice 4: Yeah, well, it's just because a lot of people,

[0:52:42] Voice 4: it's if you, a lot of people are up high.

[0:52:46] Voice 4: So the water is way far away from our properties.

[0:52:49] Voice 4: So, but if you actually look at a survey sometimes it's like, is it from that point horizontal or are you going to take measurement up the rock to the properties?

[0:53:02] Voice 4: This

[0:53:02] Trustee Fast: is where I thought, often the question is about what is the natural boundary of the sea?

[0:53:08] Trustee Fast: Is it that surveyed property line that you see on a drawing? So maybe you could clarify?

[0:53:14] Trustee Fast: Yeah,

[0:53:14] Trustee Rogers (probable): so the natural, when we talk about the natural boundary of the sea, we're typically talking about the visible high watermark of the ocean.

[0:53:23] Trustee Fast: So that's where, how high does the water come on the rocks?

[0:53:27] Trustee Fast: And sometimes there's a place where the plant life grows on the land side, and then it stops.

[0:53:35] Trustee Fast: That's the natural boundary of the sea.

[0:53:37] Trustee Fast: It's one way to think about it.

[0:53:38] Trustee Fast: Would that be correct?

[0:53:39] Trustee Fast: Yeah, and

[0:53:41] Trustee Rogers (probable): it won't always be the property line.

[0:53:43] Trustee Rogers (probable): so that's in that case we would get a land surveyor to serve you would get the land

[0:53:48] Trustee Rogers (probable): surveyor and then that would accompany the app the application if you were applying

[0:53:52] Trustee Rogers (probable): for a development permit and then that the land survey surveyor would mark exactly where the

[0:53:57] Trustee Rogers (probable): natural boundary of the sea it was at

[0:54:01] Trustee Fast: that year yes one

[0:54:03] Trustee Fast: of the current things the present natural

[0:54:05] Trustee Rogers (probable): boundary i guess is more

[0:54:06] Trustee Fast: accurate because it can change if rocks fall into the water or if

[0:54:11] Trustee Fast: if sand starts piling up, or if a big storm comes and takes away a chunk of land, or those things

[0:54:22] Trustee Fast: can change. And I'm concerned about that personally, just with what I hear about sea

[0:54:28] Trustee Fast: level rise and the projections that I've seen would mean that the natural boundary would be

[0:54:33] Trustee Fast: changing. So thank you, Trish. And I'm going to go on to the next person, unless you've got a

[0:54:39] Trustee Fast: follow-up question?

[0:54:40] Voice 4: I have one more question that somebody else is asking that couldn't get on.

[0:54:44] Voice 4: They said, so you can build seven and a half meters from the natural boundary of the sea

[0:54:49] Voice 4: horizontally. Is that correct? Planet MacArthur?

[0:54:56] Trustee Rogers (probable): She's nodding. I was muted. Yes. Yeah, that would

[0:55:00] Trustee Rogers (probable): be correct. Okay. Okay. So I'm going

[0:55:03] Trustee Fast: to go to the next speaker. And Trish, if you've got more

[0:55:06] Trustee Fast: questions or anybody out there who's got more questions, please put your hand up again and

[0:55:11] Trustee Fast: And we'll come back. And I'm going to go now to, I'm just, excuse me here now. Oh, there it is. I want to make sure. Yeah, I've got Thomas Davies after Charlene Smith. And so Charlene, can you go ahead, please? I see her coming in. And we need to unmute Charlene. Charlene, if you're on a phone, it's star six. Oh, there we are.

[0:55:58] Trustee Fast: are you Charlene yes thank you I just want to make sure I got the right name with the right face

[0:56:04] Trustee Fast: and please go ahead with your question for the planner or for trustees yes

[0:56:10] Voice 14: well I'd just like

[0:56:12] Voice 14: to say thank you to trustee Rogers and trustee Stamford for their work on this and also for

[0:56:20] Voice 14: keeping an open mind and having changed some of the dock sizes and the setbacks

[0:56:26] Voice 14: The slide with respect to what is now allowed in the shoreline area went a little too quickly so I didn't quite get all those things.

[0:56:35] Voice 14: So I hope that that will be published so we can go back to it.

[0:56:40] Voice 14: But one of my concerns is something that a previous speaker pointed out is with the whole process

[0:56:47] Voice 14: process and with doing sort of anything with respect to your dock or to the foreshore area

[0:56:56] Voice 14: or in that 7.5 meters seems to require an application process and over the past few

[0:57:06] Voice 14: years when I've looked online at the application processes it's very lengthy onerous highly

[0:57:14] Voice 14: highly expensive. And from my point of view, I would like to see something and perhaps in the

[0:57:22] Voice 14: next version of these bylaws, something can be changed. Because when we look at some of the

[0:57:27] Voice 14: objectives, and some of the concerns is with climate change, and as has been mentioned,

[0:57:34] Voice 14: perhaps rising water, and wanting to do things more environmentally, you know, I'd like to ask

[0:57:41] Voice 14: if there could be more focus on working together with residents so as a previous speaker said it's

[0:57:50] Voice 14: a disincentive to go through that process to change your dock to something that's more

[0:57:56] Voice 14: environmental and more compliant and I would like to see instead of like these regulations seem to

[0:58:06] Voice 14: have been staff driven but something to work with the residents and so that people can work together

[0:58:11] Voice 14: together to have something that can address these issues so that for example with climate change

[0:58:17] Voice 14: uh residents and property owners do uh have a concern about the foreshore of their property

[0:58:24] Voice 14: so instead of having to go through a development process and get tens of thousands of dollars worth

[0:58:29] Voice 14: of surveys and spend several years if we could see something coming from the trustees to say

[0:58:36] Voice 14: these are best practices as like you like to refer to everything as best practices from somewhere

[0:58:41] Voice 14: else but for this type of unique island this is what the preferred ways or this is how people

[0:58:51] Voice 14: can maintain the foreshore and this is how people can maintain their docks without going through

[0:58:58] Voice 14: this expensive process so i'm wondering for the trustees if that is something that you could

[0:59:04] Voice 14: consider going forward instead of a more regulatory process that seems to prevent that

[0:59:12] Voice 14: kind of care being taken? Let

[0:59:19] Trustee Fast: me see if I can see any hands up there. I think we do have,

[0:59:24] Trustee Fast: I think I heard Planner McCarver saying that the best practices documents are posted at the website

[0:59:31] Trustee Fast: If you find this project, you can find them there as any island citizen can.

[0:59:41] Trustee Fast: Go ahead, Trustee Stamford.

[0:59:44] Trustee Stamford: I really hear what you're saying, Charlene.

[0:59:48] Trustee Stamford: I do really understand that this can be seen as a disincentive to take on those best practices.

[0:59:58] Trustee Stamford: I would say...

[1:00:00] Trustee Stamford: suggest that, given what I understand of Keats Islanders, they would be doing this anyway.

[1:00:05] Trustee Stamford: And I'd like to think that everybody is trying to do the best they can with their properties.

[1:00:13] Trustee Stamford: These types of bylaws are there for people that aren't doing the best practices. That if we do

[1:00:23] Trustee Stamford: do not put in some base regulations, we could have a continued proliferation of extraordinarily

[1:00:30] Trustee Stamford: sized docks or decks and structures within the setback that we wouldn't be able to stop

[1:00:40] Trustee Stamford: because there would be no regulation behind them.

[1:00:42] Trustee Stamford: So these kinds of regulations, we're limited on how we can word them and that in the end,

[1:00:51] Trustee Stamford: And they're there for those situations where people there are people that just will not follow best practices or guidelines so that it's always sort of that outer edge that outer extreme that we're looking for.

[1:01:04] Trustee Stamford: That's where we tend to come in with the bylaws. So I know it sounds really awkward but there's only limited things that we can do in order to protect your neighbors, your land from other people or other neighbors that are

[1:01:19] Trustee Stamford: are maybe not interested in doing the best practices.

[1:01:24] Trustee Stamford: So that's the reason for them.

[1:01:27] Trustee Fast: Thank you, Trustee Stamford.

[1:01:29] Trustee Fast: And if I may, I think I heard another question in there,

[1:01:33] Trustee Fast: which was how much would this kind

[1:01:37] Trustee Fast: of development permit cost?

[1:01:40] Trustee Fast: Charlene, I think I heard you say tens of thousands

[1:01:43] Trustee Fast: and I'm wondering Planner McArgir,

[1:01:45] Trustee Fast: if you could repeat the number that you said earlier

[1:01:48] Trustee Fast: in the presentation yeah

[1:01:51] Trustee Rogers (probable): development permit fee currently is $1,000 okay

[1:01:56] Voice 14: yes yes but from all the

[1:01:59] Voice 14: applications that I've seen it appears that the requirements as to have geological surveys

[1:02:06] Voice 14: underwater surveys a multiple numbers of surveys and that really increases the cost dramatically

[1:02:15] Voice 14: periodically because all that surveying cost is being put on to the homeowner.

[1:02:22] Voice 14: And so I

[1:02:24] Trustee Fast: see what you mean.

[1:02:26] Voice 14: You can't say it's like, sure, it's a thousand dollar filing fee, but that's not what's involved

[1:02:32] Voice 14: in any application.

[1:02:33] Voice 14: So I think it's a bit disingenuous, you know, to suggest that's the cost involved.

[1:02:39] Voice 14: involved unless as there's a system where there was suggested that if you meet all the requirements

[1:02:47] Voice 14: so for example if if there was a lot of things set out like oh to protect your foreshore or to

[1:02:54] Voice 14: protect the from erosion this is what is allowed and to to change your dock as the other speaker

[1:03:04] Voice 14: speaker was saying, to meet these things, you know, you can do this without having all those

[1:03:10] Voice 14: studies and surveys. But it seems that from what I've seen, that it's quite routine

[1:03:15] Voice 14: to ask for all of that.

[1:03:18] Trustee Fast: Thank you, Charlene. I've got two more people now on the...

[1:03:21] Trustee Rogers (probable): I think I should take... I think I should respond to the question as well.

[1:03:27] Trustee Fast: Sure. And just a second, Dan, I just wanted to mention for people who are waiting,

[1:03:31] Trustee Fast: I've got Thomas Davies and Joel Melanson on my speaker's list.

[1:03:36] Trustee Fast: So just so those people don't worry that I haven't got them.

[1:03:39] Trustee Fast: Please go ahead, Trustee Rogers.

[1:03:41] Trustee Fast: Yeah.

[1:03:43] Trustee Rogers (probable): So, you know, at this stage in this four and a half year process, it's, you know, time to reflect on what we did well and what we didn't perhaps didn't do well enough.

[1:03:58] Trustee Rogers (probable): but i will say we've spent hundreds of hours uh consulting with the community and listening to

[1:04:05] Trustee Rogers (probable): the concerns and making sure we try to adapt it but it's what local government does as they as

[1:04:11] Trustee Rogers (probable): they as they regulate it it would not work uh for us we don't have the resources to go to every land

[1:04:17] Trustee Rogers (probable): owner and try and negotiate what it is they're going to do on their particular land when they

[1:04:22] Trustee Rogers (probable): make an application so we have to set out general rules for everybody that's involved in this now

[1:04:27] Trustee Rogers (probable): Now, this whole process started with the concept of trying to protect the foreshore.

[1:04:34] Trustee Rogers (probable): And as I've said before, I think we're all very privileged to be on Keats and or elsewhere.

[1:04:43] Trustee Rogers (probable): And, you know, along with that privilege comes some responsibilities.

[1:04:47] Trustee Rogers (probable): And that's whether you live on the waterfront or whether you live in a forest or next to a stream.

[1:04:54] Trustee Rogers (probable): There are certain responsibilities that come along with that as well.

[1:04:56] Trustee Rogers (probable): And I think what this, in my view, what this is an attempt to do is to try and codify what those responsibilities were and try and, and one of the things I've always been interested in is hearing from people about what is in, what the exceptions look like to the development permit.

[1:05:15] Trustee Rogers (probable): So that we capture things that are reasonably accepted from the process that you've laid out, which is, you know, somewhat accurate. I think every application is different. But if we then go and provide for, well, this is what's acceptable and what's not, it won't provide for the uniqueness of a particular property.

[1:05:38] Trustee Rogers (probable): I've seen a number of these studies over the years, and sometimes the consultant will come back and say, you know, given the topography of this property, they don't need as much as another property needs.

[1:05:50] Trustee Rogers (probable): This other property here may need more protection, and therefore, I'm recommending this.

[1:05:56] Trustee Rogers (probable): It's an attempt to try and both capture the uniqueness of every property and also capture the protection aspects that are there and necessary.

[1:06:04] Trustee Rogers (probable): So I'm not sure how we get to a point where we sit around and come up beyond what we've done with six community information meetings, a working group, a series of proposals that have been in public for a long time, and listen to the concerns and try and adapt to them.

[1:06:31] Trustee Rogers (probable): so I guess I'm just sort of responding to your question about whether I think and I won't be

[1:06:39] Trustee Rogers (probable): here at the end of October which may make some people smile but that but I won't be here at the

[1:06:47] Trustee Rogers (probable): end of October and so it won't be up to me to decide what the process is but it seems to me

[1:06:52] Trustee Rogers (probable): that the process has been open and fulsome and inclusive and it's the way that local governments

[1:06:58] Trustee Rogers (probable): investments work. And could I just say one more other thing? I've heard this often, and I hear it

[1:07:04] Trustee Rogers (probable): because I'm a vice chair, I sit on all these islands. People often say, well, we're unique,

[1:07:09] Trustee Rogers (probable): we're unique, we're unique. I can tell you that these issues arise on every island, and the

[1:07:16] Trustee Rogers (probable): concepts and the issues are similar on every island across the whole Islands Trust area.

[1:07:21] Trustee Rogers (probable): And there is a movement across the whole Islands Trust to try and improve the foreshore protection and the marine, the near shore protection because of the uniqueness of it, because of our commitment to First Nations reconciliation issues, and because of climate change, that those issues are front and center in the work that we're doing everywhere across the trust right now.

[1:07:45] Trustee Rogers (probable): Now, Keats is a bit ahead of that, but that's partly because our current protections are actually quite a bit less than they are in other areas.

[1:07:55] Trustee Rogers (probable): And those other areas are going to, in some cases, already have DPAs and already have 15-metre setbacks.

[1:08:03] Trustee Rogers (probable): But they are also looking at even that's not sufficient because of those issues that I mentioned.

[1:08:10] Trustee Rogers (probable): So thanks, Charlene, but that's my sort of answer to your question about whether I think that there could be sort of a more, I don't know what the right word is, cooperative approach, I guess, is what you're really suggesting.

[1:08:25] Trustee Rogers (probable): We try and be cooperative all the time, but, you know, sometimes we just have to make decisions.

[1:08:30] Trustee Rogers (probable): So, thank

[1:08:33] Trustee Fast: you very much, Charlene and if you don't mind I'm going to move on because that's 12 and a half minutes on this one question and I've got at least three other people Kim Benson has been added to the speakers list.

[1:08:44] Trustee Fast: And I'd like to go ahead now to, by all means put your hand up again, if you, if we have time in this part of the meeting Thomas Davies.

[1:08:54] Trustee Fast: um i've got you next on my list if you've got a question for the planner oh it looks like well

[1:09:01] Trustee Fast: let's see if he shows up maybe he's in the process of being promoted and then i've got joel melanson

[1:09:05] Trustee Fast: and kim benson uh with their hands up so i will just go back over here thomas davies are you are

[1:09:14] Trustee Fast: you coming in i see i'm

[1:09:16] Voice 10: trying oh

[1:09:18] Trustee Fast: there you are i hear you

[1:09:19] Voice 10: okay um i have one yeah i have one

[1:09:23] Voice 10: question and hopefully this never becomes an actual live event but if you have a cottage

[1:09:30] Voice 10: within the 15 meter setback and it's totally destroyed will the development process allow you

[1:09:39] Voice 10: to rebuild on the actual footprint there's

[1:09:45] Trustee Fast: a clear question for the planner uh planner

[1:09:49] Trustee Rogers (probable): mccarker would

[1:09:56] Trustee Rogers (probable): to rebuild it according to the current

[1:09:58] Trustee Rogers (probable): land use bylaw regulations.

[1:10:01] Trustee Rogers (probable): And if you were in the development permit area,

[1:10:04] Trustee Rogers (probable): you would be subject to that.

[1:10:06] Voice 10: So you could rebuild and wouldn't be forced 15 meters up?

[1:10:12] Trustee Rogers (probable): Well, no.

[1:10:13] Trustee Rogers (probable): So the 15, we're not, the 15 meter setback,

[1:10:18] Trustee Rogers (probable): it's a seven and a half meter setback.

[1:10:20] Trustee Rogers (probable): So the 15 meters is at the development permit area.

[1:10:24] Trustee Rogers (probable): So if you were

[1:10:25] Trustee Rogers (probable): rebuilding within that 15-meter development permit area, you would need to get a development permit.

[1:10:31] Trustee Rogers (probable): Thank you.

[1:10:32] Voice 10: Okay.

[1:10:34] Trustee Fast: Thank you, Thomas. And if that answers your question, then I'm going to go on to Joel Melanson. Joel, if you're still with us, then please go ahead with your question for the planner.

[1:10:49] Trustee Fast: planner. Is he coming in? Let's see. I think Will Cottingham is doing a lot of work in the

[1:10:58] Trustee Fast: background. While she's doing that, can I just check Diane Corbett, our recorder, our minute

[1:11:03] Trustee Fast: taker, are you still with us and can you hear us okay? Very good. Okay, thank you. Just thought I'd

[1:11:09] Trustee Fast: check in. And I see Joel Melanson is making his way into the meeting. So when you've got your

[1:11:16] Trustee Fast: microphone unmuted. Joel, if you, thank you, please go ahead.

[1:11:24] Voice 8: Joel, I'm a resident on Laurel Beach there. I've got a couple of questions. One

[1:11:31] Voice 8: is, you know, the $1,000 development permit seems kind of steep to me. I am from the East Coast and

[1:11:38] Voice 8: And out there, my recollection was about $150.

[1:11:43] Voice 8: It wasn't a large fee that would prevent people from actually engaging in the development process.

[1:11:50] Voice 8: One of my fears is that that $1,000 price tag seems to be a bit of a hurdle to jump.

[1:11:57] Voice 8: And, you know, and I would hate to see that preventing people from engaging in, you know, the development process.

[1:12:04] Voice 8: process so um and maybe speaking to another previous comment you know maybe we can consider

[1:12:11] Voice 8: some sort of a staged permit like if depending you know the permanent fee being based on the

[1:12:17] Voice 8: value of the work done um you know if i'm you know i could be doing a a thousand dollar improvement

[1:12:24] Voice 8: on my deck and i don't want to you know to pay a thousand dollar permit fee for that

[1:12:29] Voice 8: that job seems to be a disincentive to engage in the process.

[1:12:35] Trustee Fast: Okay, thank you, Joel.

[1:12:36] Trustee Fast: And I'm just going to go to the planner in a moment,

[1:12:40] Trustee Fast: but I will point out that we have passed a fees bylaw recently.

[1:12:46] Trustee Fast: And correct me if I'm wrong, trustees,

[1:12:48] Trustee Fast: but one of the principles was that development pays for development,

[1:12:52] Trustee Fast: As opposed to other taxpayers covering the costs of the planning time and the kinds of regulation that have to be in place in order to be a backstop to prevent damage to the environment.

[1:13:13] Trustee Fast: But Planner McCarger, is that accurate about our fees by law?

[1:13:18] Trustee Fast: And would you have anything to add?

[1:13:20] Trustee Fast: Yeah,

[1:13:21] Trustee Rogers (probable): I don't have too much to add, but you're correct in that the fees bylaw was just adopted

[1:13:27] Trustee Rogers (probable): recently. And I hear what you're saying, Joel, about the complexity of an application

[1:13:34] Trustee Rogers (probable): having a different fee. But at the current time, we don't have a system like that. It's just

[1:13:39] Trustee Rogers (probable): the flat fee for a development permit. But thanks for your comment.

[1:13:44] Trustee Rogers (probable): And can I just say, having gone through the last two and a half years of debate at Trust Council

[1:13:50] Trustee Rogers (probable): about our fees bylaws and about fees

[1:13:52] Trustee Rogers (probable): and sitting on our budget committee.

[1:13:55] Trustee Rogers (probable): You've put your finger, Joel, on one of the problems

[1:13:58] Trustee Rogers (probable): is if you make it too expensive,

[1:14:01] Trustee Rogers (probable): well, people may not apply and we end up

[1:14:03] Trustee Rogers (probable): and then we end up in enforcement

[1:14:05] Trustee Rogers (probable): and we want people to apply and do it appropriately.

[1:14:08] Trustee Rogers (probable): And we always are very thankful

[1:14:10] Trustee Rogers (probable): for when people do it correctly.

[1:14:12] Trustee Rogers (probable): But we also are often told politically

[1:14:15] Trustee Rogers (probable): by residents and the taxpayers,

[1:14:18] Trustee Rogers (probable): taxpayers uh the people who apply should be carrying more of the burden of the cost of

[1:14:23] Trustee Rogers (probable): of doing this and there was extensive study done about what the average costs of all of these

[1:14:28] Trustee Rogers (probable): various and where there's probably i don't know how many various different applications are

[1:14:33] Trustee Rogers (probable): available to us but there's a lot um and the average cost and we sort of came up with a

[1:14:38] Trustee Rogers (probable): schedule that that would cover off the at least more of the cost of these so i appreciate your

[1:14:45] Trustee Rogers (probable): your, your, your point that you're making. And, and I wish there was a way that I knew that we

[1:14:51] Trustee Rogers (probable): could do that. We don't have, as, as Planner McCarver says, we don't have a gradation depending

[1:14:57] Trustee Rogers (probable): on the, on the seriousness. The only thing we have is that if an application is abandoned,

[1:15:04] Trustee Rogers (probable): there's a refund portion available. So thanks.

[1:15:08] Trustee Fast: Yeah. Thank you. And did you have another question,

[1:15:15] Trustee Fast: Joel? I think we've lost Joel. Okay, so now we're on to the next speaker. That was three and a half,

[1:15:20] Trustee Fast: almost four minutes, and we're going to go now to Kim Benson. Kim, if you can

[1:15:27] Trustee Fast: find your way into the meeting with the assistance of Will Cottingham. Oh, it looks like it's

[1:15:34] Trustee Fast: happening. That's good. I'm just going to see if there's any more, no more hands up yet, so if

[1:15:41] Trustee Fast: If people have questions, please put your hands up and I'll be checking back to find more hands.

[1:15:46] Trustee Fast: And I see, Kim, you're coming in and now we need to get you unmuted.

[1:15:52] Trustee Fast: There we go. We might be able to hear you now. Please go ahead, Kim.

[1:15:57] Trustee Fast: Oh, it's got its mute on again.

[1:16:03] Trustee Fast: If you're on a phone, it's star six to unmute or try touching the little microphone symbol with your cursor or your finger.

[1:16:13] Trustee Fast: just wait for one second here we're trying to get uh um kim benson back with us i think i've met you

[1:16:26] Trustee Fast: once kim but i won't chat while you're trying

[1:16:29] Trustee Rogers (probable): just for context of folks who don't know and

[1:16:32] Trustee Rogers (probable): that will be no one on keith's probably most people know kim is a uh former trustee and chair

[1:16:39] Trustee Rogers (probable): of the islands trust uh okay can you

[1:16:43] Voice 12: hear me yes now we can hear you okay

[1:16:46] Trustee Fast: go ahead with your

[1:16:47] Trustee Fast: question

[1:16:47] Voice 12: okay well um basically i'm just here to um join in and to say thanks to dan and kate

[1:17:00] Voice 12: because and and to you um yeah to the whole committee because i know this is one of your

[1:17:11] Voice 12: your last meetings, but I'm also here as a Keats Islander

[1:17:17] Voice 12: and to represent the South Shore of Keats Island.

[1:17:24] Voice 12: And so, yeah, I think that you guys have done great work

[1:17:33] Voice 12: to try and preserve and protect Keats Island.

[1:17:36] Voice 12: And I also think that most of the foreshore development on Keats Island has already taken place, except for on district lot 876 and district lot 1829, which are the Corkham properties, which are the rural comprehensive areas.

[1:18:07] Voice 12: And so, you know, I'm just going to speak in with that and say that I appreciate all the developments that have taken place and the bylaws tried to reflect, you know, what was already happening on Keats.

[1:18:31] Voice 12: and we are a water access community without a car ferry so there are very few areas on keats

[1:18:42] Voice 12: that don't already have docks the only ones that don't really are those ones eight eight

[1:18:54] Voice 12: 1876 and 1829 which are on the south shore and i think when the bylaws were formulated

[1:19:06] Voice 12: they took into account you know the vulnerabilities of the foreshore and so there were

[1:19:18] Voice 12: marine conservation areas put in at Hard to Come By and Pebble Beach, and those were to protect

[1:19:28] Voice 12: those low-level areas. The rest of the South Shore is really high-level areas, and I know that

[1:19:38] Voice 12: the people that own those areas, you know, have preserved those areas, and so they feel

[1:19:46] Voice 12: a little bit targeted for having being accepted, you know, with higher setbacks than others.

[1:19:56] Voice 12: And so, you know, my request to the trust committee would be to just to recognize that

[1:20:10] Voice 12: those low-level areas which are vulnerable to erosion at Pebble Beach and hard to come by

[1:20:20] Voice 12: are already protected. But the other areas probably are not. And I don't believe there

[1:20:32] Voice 12: will be much more development on those areas. And I would hope that there wouldn't be.

[1:20:39] Voice 12: and so most of everybody else on keats has already developed and they're just looking at

[1:20:48] Voice 12: either preserving what they have or modifying what they have so anyway those those are my comments

[1:20:58] Voice 12: And, again, I express my appreciation to the committee and to, you know, the next generation or whatever.

[1:21:14] Voice 12: So thank you.

[1:21:16] Voice 12: Thank

[1:21:16] Trustee Fast: you very much, Kim.

[1:21:18] Trustee Fast: And did anybody want to respond to Kim?

[1:21:21] Trustee Fast: Otherwise, I've got Carolyn Tassaro next on the list.

[1:21:26] Trustee Fast: Did anybody?

[1:21:28] Trustee Fast: Trustees?

[1:21:31] Trustee Fast: no okay then let's hear from thank you kim and let's hear from uh carolyn tasaro if we can get

[1:21:38] Trustee Fast: carolyn into the meeting hi

[1:21:43] Voice 13: there hello hi thank you so much my name is carolyn i'm on the i'm on

[1:21:49] Voice 13: the staff team at keats camps so my my question is just around some of the language in the proposed

[1:21:56] Voice 13: bylaws please excuse my ignorance i'm new in my role and i'm just trying to get up to speed but

[1:22:02] Voice 13: But you mentioned institutions when you talked about float size.

[1:22:06] Voice 13: Would that be Keats Camps?

[1:22:10] Trustee Rogers (probable): There's

[1:22:10] Voice 13: a question for...

[1:22:11] Voice 13: And Barnabas.

[1:22:13] Trustee Rogers (probable): Okay.

[1:22:14] Voice 13: Those

[1:22:14] Trustee Rogers (probable): are the two properties that are zoned institutional.

[1:22:17] Trustee Rogers (probable): Am I correct?

[1:22:18] Trustee Rogers (probable): I think Marla did it.

[1:22:21] Voice 13: Okay.

[1:22:22] Voice 13: And with that understanding that language to look for,

[1:22:26] Voice 13: is there anything else you can alert me to that I should be looking at

[1:22:30] Voice 13: from the camp perspective?

[1:22:32] Voice 13: effective? I

[1:22:36] Trustee Fast: would suggest that that would be a great question to contact Marlis McCarver on

[1:22:43] Trustee Fast: and email her and ask some questions more specifically. Can you point me towards the

[1:22:50] Trustee Fast: regulations that have to do with the land that you're and the operations that you're responsible

[1:22:55] Trustee Fast: for? And maybe that would be what I'd suggest.

[1:22:58] Voice 13: I would love to have a follow-up conversation.

[1:23:01] Voice 13: I just wondered if there was terms like institution or other terms that I should just be aware of that mean us as Keats or Barnabas, Keats Camps, sorry, or Barnabas, just as I'm reading through the document and getting myself informed.

[1:23:17] Trustee Rogers (probable): Yeah, if you want

[1:23:18] Trustee Rogers (probable): to email, probably the easiest is to go through northinfo at islandstrust.bc.ca, and you can hook up with me there, and we can, I can go through the zoning of Keats Camp, and we can talk about any proposed changes.

[1:23:37] Trustee Rogers (probable): The big one, which I think you've already identified, is the float size.

[1:23:42] Voice 13: Okay, thank you so much.

[1:23:44] Trustee Rogers (probable): okay

[1:23:44] Trustee Rogers (probable): and can i can i just say something i'm sorry it's really great to have someone here because one

[1:23:49] Trustee Rogers (probable): of the things we haven't had has had a little a lot of feedback from either barnabas or the camp

[1:23:55] Trustee Rogers (probable): other than i did get some feedback about the float size maximum and i have said i'd like some

[1:24:00] Trustee Rogers (probable): feedback on whether the what we proposed is workable um and most of the rest of it given

[1:24:08] Trustee Rogers (probable): given the way that the camp is laid out versus the leaseholders,

[1:24:12] Trustee Rogers (probable): like most of the waterfront is around DL 696 is, of course,

[1:24:17] Trustee Rogers (probable): is the leaseholders, most of the foreshore,

[1:24:21] Trustee Rogers (probable): with the exception of your Marine Center, which I think is still camp.

[1:24:26] Trustee Rogers (probable): There might be other, and I'm not sure if there is something else

[1:24:30] Trustee Rogers (probable): that's part of the foreshore.

[1:24:32] Trustee Rogers (probable): But as I said, we've been hearing a lot from the leaseholders because,

[1:24:37] Trustee Rogers (probable): Because as I said, most of that foreshore is in front of the cottages.

[1:24:40] Trustee Rogers (probable): And so, but you, but please talk to Marlis and let's get your input.

[1:24:44] Trustee Rogers (probable): That's great. Thanks. Nice to meet you, Carolyn.

[1:24:47] Trustee Fast: Thank you so much.

[1:24:48] Trustee Fast: I will be in touch.

[1:24:49] Trustee Fast: Oh, good. Thank you for joining us. And, and by all means,

[1:24:53] Trustee Fast: this is the easiest way for everybody.

[1:24:55] Trustee Fast: If you've got specific questions and, and general questions,

[1:24:59] Trustee Fast: and you want to be oriented to the, the rules around

[1:25:06] Trustee Fast: Keats and what can be done and how to do it, then please contact the planner. That's the best way.

[1:25:14] Trustee Fast: So thank you very much, Carolyn, for joining us. And I'm going to go back to my list. I didn't have

[1:25:18] Trustee Fast: anybody else at the moment, but let me just check again. And oh, Charlene Smith is back.

[1:25:24] Trustee Fast: And this is great, Charlene, because we've got a little more time, but I'd like to be finished by

[1:25:29] Trustee Fast: by 8.15, I'm hoping, because we've got a closed meeting

[1:25:33] Trustee Fast: to go into as well after this session.

[1:25:38] Trustee Fast: And so maybe Charlene, if you can come back in with us

[1:25:42] Trustee Fast: and go ahead, you've got another question.

[1:25:45] Trustee Fast: Hi,

[1:25:46] Voice 14: yeah, this is, you know, there's a group of us here,

[1:25:48] Voice 14: but another question is the dock sizes,

[1:25:52] Voice 14: as we've pointed out, have increased

[1:25:56] Voice 14: from the previous draft.

[1:25:58] Voice 14: and I but there seems to be sort of more setbacks or concerns about how far from the neighboring

[1:26:07] Voice 14: docks and the property lines and I'm just not quite clear on how that plays out and I'm just

[1:26:16] Voice 14: wondering if you can give a little better description perhaps of that.

[1:26:21] Trustee Fast: Planner McCarger

[1:26:22] Trustee Fast: could you go through the distances between the docks and those kinds of things that you

[1:26:28] Trustee Fast: described earlier?

[1:26:29] Trustee Rogers (probable): So the spacing between docks would be 10 meters. So that hasn't changed from

[1:26:36] Trustee Rogers (probable): the proposed previous draft. Okay.

[1:26:42] Voice 14: And that would be for new docks, not for existing docks?

[1:26:45] Voice 14: correct yeah okay

[1:26:48] Trustee Rogers (probable): okay

[1:26:49] Voice 14: then i guess yes i'm

[1:26:52] Trustee Rogers (probable): sorry i i on that point i just want to say i heard the

[1:26:56] Trustee Rogers (probable): concerns about that um so we i did some research and we and and because it appears in the in the

[1:27:04] Trustee Rogers (probable): best practices from the house down and in fact what it says is that that's consistent with the

[1:27:09] Trustee Rogers (probable): navigable waters protection act and indeed i went back through what may have navigable waters

[1:27:15] Trustee Rogers (probable): protection act and and they have a whole section on what they call minor works and you can continue

[1:27:21] Trustee Rogers (probable): to be a minor work for the navigable protections waters protection act if you're 10 meters apart

[1:27:26] Trustee Rogers (probable): so that's become the standard um so that's uh and i know there's some issues with some weird

[1:27:32] Trustee Rogers (probable): you know property lines sticking out and how they extend into the water and people are concerned

[1:27:37] Trustee Rogers (probable): concerned about how their dock's gonna fit uh but that's that's the standard yeah well and that's a

[1:27:44] Trustee Fast: federal standard isn't that right Dan that's

[1:27:48] Trustee Rogers (probable): where I that's where it's referenced and that's where I

[1:27:50] Trustee Rogers (probable): found it yeah

[1:27:50] Voice 14: yeah thank you go ahead Charlie well just on that I think also one of the um questions

[1:27:56] Voice 14: is um there was also a distance with respect to the property line I'm taking it between properties

[1:28:03] Voice 14: properties and sometimes people uh neighboring families who've shared Docs the doc is near or

[1:28:11] Voice 14: on at the property line and so um presumably because it's a pre-existing structure that that

[1:28:20] Voice 14: would continue to be allowed but I'm even wondering about the future of shared Docs

[1:28:25] Voice 14: you know since the even though it's a water access only island the emphasis seems to be on

[1:28:35] Voice 14: deterring docks so that shared docks would be something that should be promoted so that

[1:28:42] Voice 14: therefore allowing them let's say a shared dock by the property line would seem to make sense

[1:28:47] Voice 14: so

[1:28:50] Trustee Rogers (probable): we do try to encourage shared docks um and in in doing so you would be allowed a larger

[1:28:58] Trustee Rogers (probable): maximum float size if you're sharing a dock and and that would increase per uh lot that wish that

[1:29:07] Trustee Rogers (probable): we're sharing the dock yeah

[1:29:09] Trustee Rogers (probable): but i think i think charlene's point was and i actually hadn't thought

[1:29:14] Trustee Rogers (probable): of it before although it arises in certain circumstances is would the setback from the

[1:29:19] Trustee Rogers (probable): property line be relaxed if it was shared between the two properties i think that was your point

[1:29:25] Trustee Rogers (probable): wasn't it charlene yes yeah

[1:29:27] Trustee Rogers (probable): and that actually makes some intuitive sense to me um i i don't

[1:29:32] Trustee Rogers (probable): and be because you're right you know that would give both sides equal access to the dock and i

[1:29:39] Trustee Rogers (probable): don't know the answer i don't know i don't know if the province would allow that to be honest

[1:29:44] Trustee Rogers (probable): But it makes some intuitive sense to me, and I think we should probably examine whether that's possible to incorporate into the bylaw, is if it's a shared dock between two adjoining properties.

[1:30:00] Trustee Rogers (probable): addition to the increased size, could there be a relaxation of the setback from the property line?

[1:30:07] Trustee Rogers (probable): And so I'm just going to say point blank to Marla's if we could think about that, whether

[1:30:13] Trustee Rogers (probable): that's a possibility, because it's a good point from my point of view. I don't know what happens

[1:30:18] Trustee Rogers (probable): when someone sells, but of course, nobody in Plumper's Cove ever sells, so it's not really

[1:30:23] Trustee Rogers (probable): So, it's not really an issue there, as I'm reminding Klanston.

[1:30:29] Trustee Rogers (probable): But thanks.

[1:30:30] Trustee Rogers (probable): That's a good point.

[1:30:31] Voice 14: And then one more question I have is that going to the foreshore protection, and it's

[1:30:40] Voice 14: sort of similar to what I was mentioning before, but it's a different question is, could there

[1:30:46] Voice 14: be a list of what is allowed to protect the foreshore and suggestions on that?

[1:30:50] Voice 14: because the foreshore does erode and so instead of just sort of like you can't

[1:30:58] Voice 14: do anything could we have gee yes there's an erosion issue there's an

[1:31:05] Voice 14: increase in the sea issue this is how we want to address it so could I ask for

[1:31:11] Voice 14: that in sort of the next draft please I'm

[1:31:17] Trustee Fast: not sure that that's something you

[1:31:19] Trustee Fast: you put in a bylaw we do have tools and good practice documents if you want to call it that

[1:31:26] Trustee Fast: for green shores and other kinds of approaches that are really effective at helping the shoreline

[1:31:36] Trustee Fast: stay intact and be natural with butterflies and birds and wildflowers and things like that in it

[1:31:44] Trustee Fast: and also helps protect the shoreline um i don't know is that i don't i don't know if you can put

[1:31:50] Trustee Fast: um those are those would be the best practices side of the equation wouldn't that uh be planner

[1:31:58] Trustee Fast: mccarter yeah

[1:32:04] Trustee Rogers (probable): i think and i don't know if if partly what you're talking about would be

[1:32:08] Trustee Rogers (probable): sort of like an education campaign or um that could fit nicely in with with that but is that

[1:32:15] Trustee Rogers (probable): sort of what you mean or you would want the best practices directly in the bylaw well

[1:32:20] Voice 14: i think

[1:32:21] Voice 14: education campaign is a start and a good thing but i guess i sort of when i read the bylaws

[1:32:28] Voice 14: and the way they're structured because of course and i understand that's how bylaws are structured

[1:32:33] Voice 14: it's sort of this is what you can't do and instead if we're trying to address something

[1:32:40] Voice 14: something like erosion or rising water or other types of foreshore activities and it would be

[1:32:50] Voice 14: nice to see this is what you can do or so this is allowed with um perhaps not having to go through

[1:32:58] Voice 14: the application process if you you know do these positive things that protect the foreshore so it

[1:33:05] Voice 14: Instead of looking at the protecting the foreshore by a negative aspect, and I understand what the trustees have said and everyone's saying is that, you know, you have to protect from sort of the big developers or other people coming in to do things.

[1:33:19] Voice 14: That's how you protect it. But I'm sort of asking, can we also try and turn it around and look at it another way, sort of say, how do we protect the foreshore in a positive way and trying to promote foreshore protection instead of telling people what they can't do?

[1:33:35] Voice 14: Thank you, Charlene. I'm going to go to Trustee Stamford.

[1:33:42] Trustee Stamford: Thank you for that, Charlene. One of the things that we've done on Gambier is we had some riparian area DPA or DPs put in across the island about wetland protection and stream protection.

[1:34:03] Trustee Stamford: protection um and it's complicated and it was difficult to explain so what we've done is put

[1:34:10] Trustee Stamford: out a what we call a plain language brochure that lists a lot of those things that you mentioned

[1:34:15] Trustee Stamford: so what can happen what can't happen but also we can add some promote like best practices in there

[1:34:23] Trustee Stamford: and that i send out that regularly to people on gambier just to remind them how important this is

[1:34:31] Trustee Stamford: and um it might be a way that we can incorporate some of your ideas um and approaches into then

[1:34:39] Trustee Stamford: ongoing education on keats about you know things you can do to promote um um protection in the

[1:34:48] Trustee Stamford: foreshore thank

[1:34:51] Trustee Fast: you thank you very much um charlene and uh trustee stanford and i'm just

[1:34:57] Trustee Fast: going to check and see i just checked a moment ago there's no more hands up and um i'm i think

[1:35:03] Trustee Fast: charlene you're at yeah we're at uh that was over eight minutes for a number of questions and i

[1:35:09] Trustee Fast: gather that you've got a group of people there and uh but i just want to acknowledge everybody

[1:35:14] Trustee Fast: that we're after eight o'clock and um thank you for the good discussion and questions and some

[1:35:21] Trustee Fast: some suggestions. And I think I'm, whoops, I'll just stop this over here. Nine minutes. And I'll

[1:35:31] Trustee Fast: go to trustees and say, trustees, did you want to have any more discussion before we move on

[1:35:38] Trustee Fast: in our meeting? Or do we want to move on to the in-camera portion of the meeting? Or

[1:35:48] Trustee Fast: Yes, I'm seeing some nodding there.

[1:35:51] Trustee Fast: Let's

[1:35:52] Trustee Rogers (probable): see if there's any more questions from anybody before we leave.

[1:35:55] Trustee Fast: I have checked several times, and I'm just going to go check again.

[1:36:00] Trustee Fast: And I don't see any hands up.

[1:36:03] Trustee Fast: And so with that, I'd just like to invite everybody to please get a hold of Planner McCarger or one of the trustees.

[1:36:10] Trustee Fast: And to reach Planner Macarthur, northinfo at islandstrust.bc.ca is the best email to make sure that you're going to reach her.

[1:36:24] Trustee Fast: And with that, though, I'll just check one more time.

[1:36:28] Trustee Fast: I don't see any more hands up.

[1:36:30] Trustee Fast: So I'd like to move ahead with the rest of the meeting unless, trustees, you've got anything else you want to say.

[1:36:39] Trustee Fast: No?

[1:36:40] Trustee Fast: Go ahead, Trustee Rogers.

[1:36:44] Trustee Rogers (probable): Can't hear you?

[1:36:44] Trustee Rogers (probable): No, I'm just going to say thanks to everybody from Keats that showed up today

[1:36:51] Trustee Rogers (probable): and for what I thought were very good questions in a lot of cases

[1:36:55] Trustee Rogers (probable): and some interesting suggestions.

[1:36:58] Trustee Rogers (probable): And as always, we've heard you.

[1:37:01] Trustee Rogers (probable): And thanks for all the interaction over the last four and a half,

[1:37:04] Trustee Rogers (probable): five years on this project.

[1:37:06] Trustee Rogers (probable): Thanks.

[1:37:08] Trustee Fast: Okay.

[1:37:08] Trustee Fast: Well, thank you very much, everybody.

[1:37:10] Trustee Fast: And then I think we'll conclude this part of the community information meeting.

[1:37:14] Trustee Fast: and uh planner mccarger can you tell us again um you're going to be putting up information on the

[1:37:19] Trustee Fast: website the the slides from this uh presentation or what's going to be going up on the website

[1:37:25] Trustee Fast: yeah

[1:37:26] Trustee Rogers (probable): so this um this entire session has been recorded and so that will be posted on the

[1:37:30] Trustee Rogers (probable): website and then i'll also post just the presentation slides on the uh the project

[1:37:37] Trustee Rogers (probable): page on our website. So look under the Gambier LTA and then the Keats Shoreline Protection Project.

[1:37:45] Trustee Fast: Thank you. And then at some time in the future when the various different amendments have been

[1:37:52] Trustee Fast: checked and double-checked and put into the text of the draft bylaws, then I guess they'll appear

[1:37:57] Trustee Fast: in an agenda, right, for the LTC. The text, well, anyway, that's fine. It's all going to come before

[1:38:06] Trustee Fast: for us or before the next local trust committee.

[1:38:12] Trustee Fast: Okay, so with that, trustees,

[1:38:15] Trustee Fast: I'm hoping somebody has the words

[1:38:19] Trustee Fast: for the motion to move

[1:38:21] Trustee Fast: to a closed meeting.

[1:38:23] Trustee Fast: Go ahead.

[1:38:23] Trustee Fast: I moved

[1:38:24] Trustee Rogers (probable): that the meeting be closed to the public

[1:38:26] Trustee Rogers (probable): in accordance with the community charter part four,

[1:38:28] Trustee Rogers (probable): division three, section 91A

[1:38:30] Trustee Rogers (probable): for the purpose of considering appointment

[1:38:32] Trustee Rogers (probable): of board of variance members

[1:38:33] Trustee Rogers (probable): members and that the recorder and staff attend the meeting thank

[1:38:38] Trustee Fast: you do i have a seconder thank

[1:38:41] Trustee Fast: you kate louise any discussion okay then i'll call the question all those in favor one two three hands

[1:38:50] Trustee Fast: went up for the recorder and we're going to close the meeting to the public now so that we can

[1:38:54] Trustee Fast: discuss some things that have to be discussed uh without the public present um under the laws of

[1:39:00] Trustee Fast: british columbia so thank you very much and we're going to come back later and report good night

[1:39:05] Trustee Fast: right

[1:39:06] Voice 6: thank you everybody just give me a moment and i'll make sure that all the attendees leave

[1:39:11] Voice 6: the meeting and that we can lock the webinar okay

[1:39:17] Trustee Fast: thanks everybody for joining us and see you next

[1:39:21] Trustee Fast: time so

[1:39:28] Trustee Stamford: i hate to hurry you along but my husband is waiting down at the dock in the rain in the

[1:39:33] Trustee Stamford: the dark okay

[1:39:35] Voice 6: sorry just trying to get the last of these people out that was

[1:39:41] Trustee Fast: fine three participants

[1:39:43] Trustee Fast: two participants in with us the

[1:39:49] Trustee Stamford: uh 5 30 ferry out of um horseshoe bay was canceled

[1:39:56] Trustee Stamford: today so he's still trying to get home just

[1:40:00] Voice 6: locking the web how are

[1:40:02] Trustee Stamford: you going to get home

[1:40:04] Trustee Stamford: pardon how

[1:40:05] Trustee Rogers (probable): are you getting home i'm

[1:40:06] Voice 6: home i'm just going

[1:40:07] Trustee Fast: to go down oh

[1:40:08] Trustee Rogers (probable): he's down he's down at the

[1:40:10] Trustee Rogers (probable): we

[1:40:11] Trustee Fast: held a closed meeting um just prior to this then that's september 15th um 2022

[1:40:18] Trustee Fast: at the end of our local special local trust committee meeting uh and the closed meeting

[1:40:23] Trustee Fast: was in order to um consider appointments to the board of variants uh for the gambier local trust

[1:40:29] Trustee Fast: committee and so we have considered them and we have uh reappointed uh jack woodward dr laurie

[1:40:36] Trustee Fast: jackson and uh and a new um member of the board of variance catherine burge uh to the board of

[1:40:44] Trustee Fast: variance for the next three years and um that's my rise and report with

[1:40:50] Voice 15: that to adjourn thank you

[1:40:52] Trustee Fast: with that i would welcome a motion to adjourn and uh and then i think we just say goodbye

[1:40:58] Trustee Fast: I? That motion is obviously

[1:41:01] Voice 3: seconded and carried.

ADOPTED 
Gambier Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
September 15, 2022 
 
Gambier Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
September 15, 2022 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 Kate-Louise Stamford, Local Trustee 
 Dan Rogers, Local Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
Wil Cunningham, Office Administrator 
 Diane Corbett, Recorder 
Others Present: Members of the Public - 28 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 6:33 pm.  She acknowledged that the meeting was 
being held in locations across the traditional territory of the Coast Salish First Nations, 
particularly the Squamish Nation. 
Chair Fast reported that this Special Meeting would include a staff presentation and the 
opportunity for people to ask questions about proposed Bylaw Nos. 153 and 154. This electronic 
meeting would be recorded and live streamed.  Chair Fast described technical details for 
participation by phone.  Members of the public were guided to contact 
northinfo@islandstrust.bc.ca if they were experiencing technical difficulty accessing the 
meeting, or to submit feedback or suggestions. 
Trustees and staff were introduced. The Chair announced that after the community information 
meeting regarding the Keats Island Shoreline Protection Project, there would be a closed 
meeting. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. BUSINESS ITEMS 
3.1 Keats Island Shoreline Protection Project - Proposed Bylaw Nos. 153 (OCP) and 154 
(LUB) 
To discuss proposed Bylaw Nos. 153 and 154 that would establish a Shoreline 
Development Permit Area and update marine structure regulations on Keats Island. 
Chair Fast explained this community information meeting was an opportunity for people 
to listen and get information, to be able to give informed input on the proposed bylaws. 

ADOPTED 
Gambier Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
September 15, 2022 
The staff presentation on the bylaws would be followed by a question and answer 
period. 
3.2 Staff Presentation 
Island Planner McCargar, gave a PowerPoint presentation on Proposed Bylaw Nos. 153 
and 154 and Shoreline Protection Project that included: project background; proposed 
changes to Amendment Bylaw Nos. 153 (Keats Island Official Community Plan – OCP) 
and 154 (Keats Island Land Use Bylaw – LUB); Development Permit application process; 
scenarios (examples); the legislative process to amend the bylaws – next steps the LTC 
could consider. Points of the presentation included: 
 Project background: 
o This was set as a top priority project of the LTC; the OCP and LUB are almost 
twenty years old and need to be reviewed and to be updated. 
o During rezoning of Keats Camp it became apparent that on a number of 
properties there were non-conforming issues; there also were other issues 
regarding the foreshore, and an increase in the number of applications for docks 
on properties that were not water access only. 
o The project began in July 2017 when “Docks and other foreshore development” 
was added to the LTC top priority projects list. 2018 saw the first phase of 
community consultation, with development of a community survey, and 
community meetings, to identify shoreline values and introduce policy, 
regulatory and voluntary options. 
o A project charter was endorsed in January 2019; from January 2019 to June 
2020 a Working Group was established to provide recommendations to the LTC. 
A discussion paper with options for shoreline protection was presented to the 
LTC in May 2020; in October 2020 staff presented recommendations to the LTC 
for next steps of the project, and recommendations and comments of the 
Working Group were presented. 
o A project charter was endorsed in November 2020 by the LTC that included 
establishing a Shoreline Development Permit Area (DPA) and amending marine 
structure regulations. In April 2021, the LTC reviewed draft bylaws and sent 
early referrals of the draft to Squamish and Tsleil-Waututh Nations. First 
Reading by the LTC in July 2021 was followed by referrals to First Nations, 
agencies and community groups. 
o Community information meetings were held in September and October 2021.  
First reading was rescinded and Bylaw 154 was amended and given First 
Reading as amended. From November 2021 to present there were re-referrals 
to First Nations, and consultation with Squamish Nation. The LTC gave second 
reading, as amended in September 2022, followed by a CIM. 
 Current level of protection for the Keats shoreline: 
o Retaining walls not permitted in setback from natural boundary of the sea 
(NBS); 
o Setback of 7.5 metres for buildings and structures from NBS, except platforms 
with a maximum 10 m
2
 floor area, permitted boathouse, pump/utility house, 
stairs or walkways required to access the foreshore or a permitted marine 
structure;  
o Docks/wharves not permitted in Marine Conservation (MC) zone. 

ADOPTED 
Gambier Island ADOPTED 3 
Local Trust Committee Special Meeting Minutes 
September 15, 2022 
 Proposed Bylaw No. 153 (OCP) establishes a new Shoreline Development Permit 
Area (DP-3), and includes Location, Justification, and Objectives of DP-3 for the 
purposes of protecting the natural environment, its ecosystem and diversity, and 
protecting development from hazardous conditions. It applies upland 15 metres 
from the NBS, the foreshore, and seaward 100 metres from the NBS.  
 Proposed Bylaw 154 (LUB): regulates structures permitted within the setback from 
the NBS; increases setbacks between existing docks to 10m and lot lines to 5m, 
consistent with Provincial best practices; reduces maximum float area of private 
docks and shared docks; reduces ramp width; and reduces maximum area of wharf 
float, ramps and piers in PI2 zone. Setback is being left at 7.5m, one of the smallest 
in the Local Trust Area; there have been concerns from local First Nations, as the 
shoreline is often where archaeological sites are found. Current best practice is 
typically a 15m to 30m setback, recommended for new development to protect the 
area.  
 Bylaw 154 includes Applicability, Exemptions and Guidelines. Applies to: the 
construction of, addition to or alteration of a building or structure; land alteration, 
including vegetation removal and disturbance of soils; subdivision of land. Activities 
that do not require a Development Permit are described in the bylaw. The purpose 
of guidelines is to assist the applicant in creating a proposal that meets the 
objectives of the DPA, and to assist the LTC in considering and approving proposals, 
and provide the basis for setting the conditions in the Development Permit.  
 Development Permit application process for applicable development activities 
within the DPA:  
o Submit application and fee with required documentation and supplemental 
information; current fee is $1000; 
o Processing of application: at least three months, depending on complexity; 
o No public notification process for DPs; 
o LTC consideration of application and LTC decision; 
o Issuance of permit based on demonstration of compliance with applicable DP 
guidelines; 
o Permit may be subject to conditions and is valid for two years from issuance 
date. 
 Examples of circumstances that require and not require a DPA were provided. (Copy 
of presentation will be posted to the website.) 
 Next steps for the LTC: schedule public hearing; third reading; Executive Committee 
approval; Ministry approval; final LTC approval and adoption. 
Chair Fast thanked the Island Planner for the presentation and inquired if there were 
any questions from trustees. 
3.3 Question & Answer Session 
Trustee Rogers clarified the size of floats. In the amendments made on September 1, the 
LTC amended float sizes.  The changes were made before giving second reading. The 
sizes were increased from the draft currently on the website. 
The Island Planner noted she would post the amended version to the website shortly. 
Chair Fast invited questions to the planner or trustees from citizens regarding Keats 
Island Shoreline Protection Project. 

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 The process for creating and improving bylaws is important and critical for 
maintaining trust in the government. It includes giving islanders reasonable access 
to public meetings and public hearings. Cancellation of the meeting on Keats this 
summer was a big loss; there are some important issues under discussion. Request 
that we delay further voting on these bylaws until after next summer when there 
can be a public hearing, when everyone is on Keats. What is my next step? When is 
the vote on these matters scheduled? Hope you have another meeting on Keats 
next year before you do anything else. 
o Timeline will depend on the incoming trustees. 
o Trustee Rogers clarified that the scheduled meeting on Keats was not a public 
hearing, but a community information meeting. It was cancelled because of a 
Covid outbreak at the camp the night before the meeting. This CIM is a makeup 
meeting for the one that was cancelled. Second reading as amended was given 
September 1; the next step would be to go to public hearing. The LTC found that 
meetings in North Vancouver got the best attendance. 
 I have a dock, ramp and float that are getting old and need fixing up. When does the 
DPA click in? If just replacing a piling: does that require a permit? Clarify when a 
permit becomes required. 
o Island Planner McCargar clarified that if just replacing a few boards, a permit is 
not required. If replacing an entire structure, that would trigger a Development 
Permit. 
 Regarding DP-3: upland 15 metres from the natural boundary of the sea (NBS) and 
seaward 100 metres from NBS. What are we talking about here? We have a lot of 
diverse waterfront properties. A lot are upland, not beachfront. A lot of them are 
parkland. Which setback is it? A lot of people are up high, so the water is far away 
from our properties. Is it from that point horizontal, or is it up high to our 
properties? 
o The planner explained the DPA area would be 15 m from the natural boundary 
of the sea upland, and 100 m towards seaward from the NBS. Currently in the 
LUB, Islands Trust has authority 100 m seaward from NBS and can set 
guidelines, but the Province is the one that gives leases for docks. Structures 
would not be allowed in that area—we are talking about the beach area and the 
sea. The natural boundary of the sea is typically the visible high water mark of 
the ocean. It won’t always be the property line; in that case, you could get a 
land surveyor who would mark where the NBS is, and that would accompany 
the application in a DPA. 
o Trustee Rogers explained that one of the reasons the LTC put in the exception 
for a mooring buoy was that it might be caught by the DPA that goes out into 
the ocean. The building setback is different than the DPA; the setback remains 
at 7.5 m. 
o Chair Fast noted the natural boundary of the sea could change if rocks fall into 
water, or if sand starts piling up, or if a big storm takes away a chunk of land. 
 Can you build 7.5 m from the natural boundary of the sea horizontally? 
o The Island Planner confirmed that was correct. 
 Am concerned with the process, doing anything with respect to your dock within the 
foreshore area seems to require an application process. The application process is 
lengthy, onerous, and expensive. Would like to request in the next version of the 
bylaws to have more focus on working together with residents. It is a disincentive to 
go through that process to change your dock to something that is more 

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September 15, 2022 
environmental and more compliant. These regulations seem to have been staff 
driven. Would like to see them work with residents, so people can work together to 
have something to address these issues. Regarding climate change, residents have 
concerns about the foreshore of their property. Instead of having to go through the 
development process and spend thousands of dollars and take several years, would 
like to see something coming from trustees to say these are best practices from 
somewhere else, but for this unique island this is how people can maintain their 
foreshore, how they can maintain their docks, without going through this expensive 
process. Is this something the trustees could consider going forward? A more 
regulatory process seems to prevent that kind of care. 
o Chair Fast pointed out the best practices documents are posted at the website 
on this project. 
o Trustee Stamford remarked that she could hear what the speaker was saying 
and understood this could be seen as a disincentive to take on those best 
practices. She suggested that, from what she understood about Keats Islanders, 
they would be doing this anyway, and thought people were trying to do the best 
they could with their properties. These types of bylaws are there for people that 
are not doing best practices. Without base regulations, there could be a 
proliferation of extraordinarily-sized docks, or decks, and structures within the 
setback that LTC would not be able to stop without these regulations behind 
them. Islands Trust is limited on how it can word the regulations, which are 
there for people who do not follow best practices or guidelines. There are 
limited things Islands Trust can do to protect your neighbours or your land from 
other people or neighbours who are not interested in doing best practices. 
 How much would this kind of development permit cost?  
o The planner advised that the application fee is $1000. 
 Aside from the application fee, there are things like geological surveys, water 
surveys; this increases the cost dramatically. The survey cost is being put onto the 
homeowner. It is ingenuous to suggest the fee is the only cost involved...unless 
there were a lot of things set out, such as: to protect from erosion, this is what is 
allowed; to change your dock, you can do this.  
o Trustee Rogers noted, at this stage in this four and a half year process, it is time 
to reflect on what was done well and not well enough. The LTC has spent 
hundreds of hours listening to the community concerns. Local government 
regulates. Islands Trust does not have resources to go to every landowner to try 
to negotiate what they want to do. There is a need for general rules. This began 
with the concept of trying to protect the foreshore. We are privileged to live on 
Keats, and along with this comes responsibilities.  This is an attempt to try to 
codify those responsibilities. He has been interested in hearing from people 
what the exceptions look like to a development permit, so that the LTC captures 
things that are reasonable. If we go and provide for “this is what is acceptable 
and this isn’t”, it won’t provide for the uniqueness of different properties. 
Different properties may need more protection. It is an attempt to capture the 
uniqueness of properties, and also capture the protection aspects that are 
there. There have been six community information meetings, a working group, 
and a series of proposals from the public for a long time. It seems the process 
has been open and fulsome and inclusive. It is the way that local governments 
work. People often say “we’re unique”; but these issues arise on every island, 
and the concepts and issues are similar across the Islands Trust Area. There is a 

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September 15, 2022 
movement across the whole Islands Trust to try and improve foreshore 
protection because of the uniqueness of it and the Trust’s commitment to First 
Nations reconciliation and because of climate change – those issues are front 
and centre of the work being done across the Trust right now. Keats is a bit 
ahead of that, but it is because our current protections are quite a bit less than 
they are in other areas.... This was the trustee’s answer about whether he 
thought there could be a more cooperative approach. The LTC tries to be 
cooperative, but sometimes has to make decisions. 
 If you have a cottage within the 15 m setback and it is totally destroyed, will the 
development process allow you to rebuild on the actual footprint? 
o The Island Planner noted you would need to rebuild according to the current 
Land Use Bylaw regulations. The 15 m is a DPA; if within that, you would need to 
get a DP. 
 Why it is $1000 for a development permit escapes me. On the east coast, it was 
about $150, and didn’t keep people from engaging in the DP. Think $1000 is high. 
Maybe consider a staged permit, may be based on the value of the work done. 
Think it is a disincentive to engage in the process. 
o Chair Fast explained Islands Trust passed a fees bylaw recently. One of the 
principles was that development pays for development, as opposed to other 
citizens paying for the cost required to process the application. 
o Trustee Rogers noted the speaker had put their finger on one of the problems. If 
too expensive, people may not apply—but LTCs are often told politically by 
taxpayers: the people who apply should be bearing more of the burden about 
what the cost is.  
 Representative from the south shore of Keats island. You have done great work to 
try and preserve and protect Keats. Think that most of the foreshore development 
on Keats Island has already taken place, except on DL 876, and 1829, the Rural 
Comprehensive areas. The bylaws try to reflect what was already happening on 
Keats, and your water access community without a car ferry. There are very few 
areas on Keats that don’t already have docks; the only ones that don’t are those 
ones, on the south shore. When the bylaws were formulated, they took into 
account the vulnerabilities of the foreshore, Marine Conservation areas, to protect 
the low level areas. The rest of the south shore properties are high level. Request 
that the LTC recognize that those low level areas that are vulnerable to erosion at 
Pebble Beach are already protected, but the other areas probably are not. Don’t 
believe there will be much development in those areas. Most of the other areas are 
already developed. 
 Question around language in proposed bylaws: “Institutions” regarding float size – 
would that be Keats Camp? 
o Trustee Rogers confirmed it would be Keats Camp and Camp Barnabas. 
 Is there anything else you can alert me to that I should be aware of that I should be 
looking at from the Camp perspective? 
o Trustee Fast urged the questioner to contact the Island Planner through 
northinfo@islandstrust.bc.ca to ask about the pertinent regulations. 
o Trustee Rogers noted he had not received much feedback from Barnabas or 
Keats Camp, and that he would like feedback on whether the float size 
proposed is workable. 

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September 15, 2022 
 The dock sizes have increased from the previous draft, but there seems to be more 
concern about how far docks are from the neighbouring docks and the property 
lines. Not clear on how that plays out. Can you give a better description of that? 
Encouraged promotion of shared docks near the property line. 
o The Island Planner explained the spacing between docks would be 10 m; that 
hasn’t changed from what was proposed in the previous draft. This would be for 
new docks, not existing docks. 
o Trustee Rogers mentioned that is consistent with the Navigable Waters 
Protection Act section on minor works, that docks be 10 m apart; it has become 
the federal standard.  
o The Island Planner explained you would be allowed a larger maximum float size 
if sharing a dock. 
 Could there be a list of what is allowed to protect the foreshore, and suggestions on 
that, such as erosion issues, etc.? Could we have that in the next draft? Speaker 
suggested bylaws say “this is what you cannot do” as compared to “this is what you 
can do.” 
o Chair Fast remarked that Islands Trust has tools and good practice documents; 
was not sure if what the speaker requested could be put into a bylaw.  
o The Island Planner inquired if the speaker meant an education campaign, to 
which the speaker acknowledged an education campaign was a start.  
o Trustee Stamford noted that one thing done on Gambier was establishment of 
riparian area DPAs across island on wetland and stream protection. The LTC put 
out a plain language brochure that the trustee sends out regularly to remind 
people on Gambier how important that is. This might be a way the LTC could 
promote protection of the foreshore on Keats. 
Chair Fast noted the time and thanked the public for the discussion, questions and 
suggestions. Chair Fast invited people to contact the Island Planner or trustees for 
further comments or questions. 
Trustee Rogers extended thanks to everyone from Keats that showed up at the meeting 
for the very good questions and interesting suggestions, and thanks for all the 
interaction over the last four and a half years. 
Chair Fast concluded this part of the community information meeting. 
The Island Planner announced that this session had been recorded. She would post the 
presentation slides on the project page for the Keats Island Shoreline Protection Project. 
4. CLOSED MEETING 
4.1 Motion to Close the Meeting 
GM-2022-051 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(a) for the purpose of considering Appointment of Board of 
Variance Members and that the recorder and staff attend the meeting. 
CARRIED 
The meeting moved to In-Camera at 8:11 pm. 

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September 15, 2022 
4.2 Recall to Order 
Chair Fast recalled the meeting to order at 8:23 pm. 
4.3 Rise and Report 
Chair Fast reported the LTC considered appointments to the Board of Variance for the 
Gambier Local Trust area and appointed Jack Woodward, Laurie Jackson and Kathryn 
Berge to the Board of Variance for the Gambier Island Local Trust Area for the next 
three years. 
5. ADJOURNMENT 
By general consent the meeting was adjourned at 8:24 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
 
_________________________ 
Diane Corbett, Recorder