North Pender Island Local Trust Committee community information meeting, September 29, 2022

[0:00:00] Voice 5: all right i'd like to call to order this meeting of the north pender local trust committee we

[0:00:07] Voice 5: always begin by acknowledging how fortunate we are to be able to gather on the traditional

[0:00:11] Voice 5: territories of the coast salish peoples i'm going to read speak from my heart but i think that claire

[0:00:18] Voice 5: brader provided us last night about this national day of truth and reconciliation is excellent so

[0:00:26] Voice 5: read what she shared with us. So tomorrow is the day, but the day honors the children who never

[0:00:33] Voice 5: returned home and survivors of residential schools, as well as their families and communities.

[0:00:39] Voice 5: September is historically a painful month for Indigenous peoples because it was the month when

[0:00:44] Voice 5: children were torn away from their families to return to residential school. The last residential

[0:00:49] Voice 5: school closed in 1996, and the effects of the system and the colonialization are still deeply

[0:00:55] Voice 5: deeply felt in the communities today.

[0:00:58] Voice 5: Public commemoration of the tragic and painful history

[0:01:01] Voice 5: and ongoing impacts of the resolution of schools

[0:01:04] Voice 5: is a vital component of the reconciliation process.

[0:01:12] Voice 5: So I always, whenever I speak to things that's been,

[0:01:16] Voice 5: it's been an amazing journey for me in the past four years

[0:01:19] Voice 5: and the opportunities that the trust has given us

[0:01:22] Voice 5: to deeply learn about past and what's happened.

[0:01:27] Voice 5: And it's been a deeply new personal experience.

[0:01:32] Voice 5: And I always, that's reconciliation is that it starts,

[0:01:35] Voice 5: I would say it starts here.

[0:01:36] Voice 5: It starts in our hearts as we open our hearts to learn

[0:01:40] Voice 5: and how our actions is what we can individually do

[0:01:44] Voice 5: that then grows to what we do as a committee

[0:01:46] Voice 5: and what we do as an organization.

[0:01:47] Voice 5: So thank you and take that time to honor tomorrow.

[0:01:56] Voice 5: So this meeting is being recorded and live streamed.

[0:02:02] Voice 5: Okay. I'm Laura Patrick. I'm elected on Salt Spring Island. I'm chair of this local trust committee, and I'm honored to be joined today by Trustee Deb Morrison and Trustee Ben McConkie, and together we make up your North Pender Island local trust committee.

[0:02:16] Voice 5: This meeting is an official forum for your local trust committee to make decisions about land use planning matters and discuss relevant business.

[0:02:22] Voice 5: I also want to add that this is a place of employment, despite the fact some of our employees may be coming from their own homes.

[0:02:30] Voice 5: They have the right to a safe and respectful workplace.

[0:02:34] Voice 5: This isn't like we are live streaming and we are recording and sometimes the Wi-Fi and other things go sideways.

[0:02:42] Voice 5: So we will do our best to overcome those issues and to move on.

[0:02:47] Voice 5: So I do appreciate people's patience.

[0:02:51] Voice 5: I'll review the town hall in a few moments when we get to that.

[0:02:54] Voice 5: We have a number of staff joining us today.

[0:02:57] Voice 5: We have Pat Todd, our minute taker, and she's joining us virtually.

[0:03:02] Voice 5: Welcome, Pat. Robert Kojima, our regional planning manager, is here with us in the room.

[0:03:07] Voice 5: Welcome, Robert. We have Kim Stockdell, our island planner.

[0:03:10] Voice 5: She's joining us here virtually. And we have Phil Testamal, our planner, and he's also joining us virtually.

[0:03:17] Voice 5: Thank you, everyone, for being here. Trustees, we have an agenda before us.

[0:03:22] Voice 5: I do know we have the one item to talk about is the October 1st meeting and a motion to

[0:03:31] Voice 5: cancel that.

[0:03:31] Voice 5: I don't know if you want to just do that right off the bat or where we would like to do that.

[0:03:35] Voice 5: I'd

[0:03:36] Voice 12: actually like it if we can move all of 16 in the upcoming meetings after the trusting

[0:03:40] Voice 12: reports.

[0:03:41] Voice 5: So just following trustee reports?

[0:03:43] Voice 5: Okay.

[0:03:44] Voice 5: Yeah, that's fine.

[0:03:45] Voice 5: Yeah.

[0:03:45] Voice 5: All right.

[0:03:46] Voice 5: We can do that.

[0:03:49] Voice 5: Any other changes to the agenda?

[0:03:52] Voice 5: so we can approve the agenda as amended through general consent and that was we're adding that

[0:03:58] Voice 5: discussion about meetings following item four I guess okay so with that we go right into the

[0:04:06] Voice 5: trustee reports who'd like to go first I

[0:04:09] Trustee McConchie (probable): can go I just basically just want to reiterate the folks

[0:04:12] Trustee McConchie (probable): listening uh especially on live stream to or to the recording of this just going to quote from

[0:04:16] Trustee McConchie (probable): the pander post article I want to thank everyone for coming today I also want to thank staff I

[0:04:21] Trustee McConchie (probable): I want to thank fellow trustees for this,

[0:04:23] Trustee McConchie (probable): what has been almost like a dream of a term

[0:04:27] Trustee McConchie (probable): with COVID and governing during the challenges.

[0:04:30] Trustee McConchie (probable): It will truly go down as one of the more historic

[0:04:33] Trustee McConchie (probable): and challenging terms in the history

[0:04:36] Trustee McConchie (probable): of trustees for North Pender.

[0:04:38] Trustee McConchie (probable): With local election season upon us,

[0:04:40] Trustee McConchie (probable): I'd like to recognize the hard work and efforts

[0:04:43] Trustee McConchie (probable): of my co-trustees, Deb Morrison and Chair Patrick.

[0:04:45] Trustee McConchie (probable): It has been a challenging and rewarding term,

[0:04:47] Trustee McConchie (probable): as I just mentioned,

[0:04:48] Trustee McConchie (probable): and I appreciate the thorough and thoughtful deliberations

[0:04:50] Trustee McConchie (probable): we've had during our meetings.

[0:04:52] Trustee McConchie (probable): I have a tremendous respect for anyone who dedicates their life to public service, and I'd like to congratulate those candidates who have put their names forward to be trustees next term.

[0:05:03] Trustee McConchie (probable): I, personally speaking for myself as trustee, have heard from the community that our land use bylaw review required further consultation before taking the bylaws to first reading.

[0:05:11] Trustee McConchie (probable): As a result of this, the future of this project will be determined by the next set of trustees.

[0:05:16] Trustee McConchie (probable): In that spirit, I believe it is important that you ask the candidates the following

[0:05:21] Trustee McConchie (probable): questions to ensure they take a stance and reveal their understandings of the complexities

[0:05:26] Trustee McConchie (probable): of governing North Panther Island.

[0:05:29] Trustee McConchie (probable): First question.

[0:05:30] Trustee McConchie (probable): What amendments would you make to the land use bylaw as proposed by our trust committee?

[0:05:37] Trustee McConchie (probable): Would you take the current bylaws to first reading after the new term begins?

[0:05:41] Trustee McConchie (probable): If you were to propose amendments, what specifically would you revise and why?

[0:05:47] Trustee McConchie (probable): Another question. What is your position on the trust advocating the province for more

[0:05:51] Trustee McConchie (probable): regulations regarding tree cutting? If you're against this advocacy work, can you please

[0:05:56] Trustee McConchie (probable): explain your reasoning? The trust council will resume work on the policy statement in the new

[0:06:01] Trustee McConchie (probable): term. What direction will you provide a trust council to revise the outdated policy statement?

[0:06:06] Trustee McConchie (probable): What should be included in the policy statement in your opinion? And lastly, what is your position

[0:06:12] Trustee McConchie (probable): regarding the local trust committee's implementation of a groundwater potential implementation of a

[0:06:18] Trustee McConchie (probable): groundwater development permit area if you're not in favor of a groundwater development permit area

[0:06:24] Trustee McConchie (probable): can you please explain your reasoning and what you would do as a trustee protect to protect

[0:06:29] Trustee McConchie (probable): groundwater as well as our reservoirs the trust will begin its governance review committee work

[0:06:34] Trustee McConchie (probable): in the new term what is your vision for how the islands trust trust governance should be

[0:06:39] Trustee McConchie (probable): structured or improved and i i mean there's a lot of hard questions but i really think it's

[0:06:44] Trustee McConchie (probable): important if a trustee can't answer those questions or a candidate excuse me um i i

[0:06:49] Trustee McConchie (probable): i would certainly hope that they would become more educated in the workings that we work

[0:06:54] Trustee McConchie (probable): extraordinarily hard on because we've just made a decision to not make this about our term but make

[0:06:59] Trustee McConchie (probable): this about the continuity between our two our different uh terms so i just wanted to mention

[0:07:06] Trustee McConchie (probable): that thanks for letting me take all the time here and i hope folks get a chance to ask these

[0:07:10] Trustee McConchie (probable): questions in the community in the upcoming election thank you for listening to my report

[0:07:16] Voice 12: yeah so uh that's been a bit of a fun term um i do want to point out that one of the things that

[0:07:25] Voice 12: happened in this term at trust council which we aren't always noticing in the local trust space

[0:07:31] Voice 12: was they'd been actually advocated, I think, in January of the very first year of the term

[0:07:37] Voice 12: for virtual meetings. And this was prior to COVID. And so the irony is that there are lots

[0:07:44] Voice 12: of challenges like in doing that at the time and lots of, you know, resistance for various reasons

[0:07:50] Voice 12: that I think had reason. And then given how COVID impacted the world, things just radically

[0:07:55] Voice 12: turned around a dime. Suddenly we're all doing virtual meetings. But the thinking was there

[0:08:00] Voice 12: before that so i think that that's a really good thing um i also really enjoyed working with this

[0:08:04] Voice 12: trust council or this local trust committee and um just having a more civilized space on north pender

[0:08:12] Voice 12: because i know that you know we've had difficulties on our fender having civil discussion

[0:08:17] Voice 12: and i actually i'm glad that both these gentlemen are in the room because the last meeting i heard

[0:08:21] Voice 12: um one of the people in the meeting say and quote somebody else in the meeting that historically

[0:08:27] Voice 12: Historically, they actually had been very much at odds with, and maybe in values and everything else are actually very much at odds with, but that they're listening to each other is really immensely important.

[0:08:37] Voice 12: So I'm really happy for the civilized debate that we're having here, even while we disagree.

[0:08:43] Voice 12: Disagreement's not an issue.

[0:08:44] Voice 12: Listening to each other, definitely important.

[0:08:48] Voice 12: In terms of things that are going on in the world, we actually have had a meeting relatively recently, so I think the updates for that are pretty good.

[0:08:55] Voice 12: we'll talk about the future meetings shortly um and i don't think given that i'm running for trust

[0:09:00] Voice 12: again i don't think it's appropriate for me to talk about the election right now but um please

[0:09:05] Voice 12: do vote i think that's something i can say please get out and vote be informed please ask questions

[0:09:11] Voice 12: and be informed about all the candidates thank

[0:09:15] Voice 5: you for patrick and uh i absolutely enjoyed getting

[0:09:22] Voice 5: to know north pender i'm getting up at 5 20 in the morning and trying to get out of the house

[0:09:29] Voice 5: and catch a ferry and all the equipment and all of that but you know like this morning i walked

[0:09:34] Voice 5: out of the house and the sky and the stars were the most brilliant i have seen them in a long

[0:09:39] Voice 5: time i stopped halfway to the car and just looked up but it's it's been like whales and everything

[0:09:46] Voice 5: else that i've had to experience every trip has had nature jumping out at me at some point

[0:09:52] Voice 5: along the way and it's been very fun to get to know you and to know work closely with the trustees

[0:09:58] Voice 5: here. I should add, we had a, not to bring in the candidate things, but yesterday there was

[0:10:08] Voice 5: something on Salisbury, but before it, the former CEO of Islands Trust, Linda Adams, gave

[0:10:14] Voice 5: just an overbrief of how local government works on the island. And

[0:10:20] Voice 1: I know I've

[0:10:20] Voice 5: heard a lot of

[0:10:21] Voice 5: people say wow they learned something from the audience that was watching this on what is the

[0:10:26] Voice 5: crd what is the island stress how they work so my secret powering representation for having someone

[0:10:33] Voice 5: do that on the islands because that's a good question to people is exactly how does this work

[0:10:39] Voice 5: and it does um so the the trust council they just did meet in uh september here and the trust council

[0:10:50] Voice 5: did make some direction to staff on some of the next provisions of the Trust Policy Statement,

[0:10:57] Voice 5: which will be picked up by the next term. So I think they're going to be in a good place to

[0:11:02] Voice 5: carry on with the Trust Policy Statement as they get up and running. The first meeting of the new

[0:11:08] Voice 5: term of Trust Council has been moved. There were some hiccups. I don't know what happened there.

[0:11:15] Voice 5: there. It's affected a lot of people, including me, but that's

[0:11:19] Voice 5: the thing. We all were affected. But the meeting is going to be

[0:11:22] Voice 5: November 17, 18 and 19. This is an in person meeting. I know

[0:11:27] Voice 5: they are typically live streamed as well. But it's going to be in

[0:11:31] Voice 5: Victoria on those dates. So if you're interested in that

[0:11:34] Voice 5: meeting, pay attention to those dates. And that's really my

[0:11:38] Voice 5: report.

[0:11:38] Voice 5: Can

[0:11:39] Voice 12: I add one last thing?

[0:11:40] Voice 5: I totally forgot

[0:11:40] Voice 12: that we had Trust Councils. So I was actually, I helped facilitate the session on the Trust Policy Statements, Chair of the Trust Programs Committee. And it was really helpful, I think, to just compile and synthesize the thinking that's gone on this term so that it can carry forward into the next term.

[0:12:00] Voice 12: I really do encourage folks to attend the first meeting of Trust Council. It's in Victoria,

[0:12:05] Voice 12: it's not that far away if you can manage it, and to submit delegations. And if you can,

[0:12:10] Voice 12: we'll try to get information out about those because it's a little bit later,

[0:12:14] Voice 12: we'll have a little more time to get those delegations out, but approximately three weeks.

[0:12:19] Voice 12: So just really make sure you get a delegation in because I

[0:12:22] Voice 12: think there's a lot of folks that have

[0:12:23] Voice 12: opinions about the Trust Policy Statement and they should be heard by the Council.

[0:12:28] Voice 12: Council. So really encourage that early and frequently, frankly. And then the moving of

[0:12:39] Voice 12: the meeting. So the moving of the meeting was some type of technical when Wednesday's fall

[0:12:46] Voice 12: problem. So it has been moved. I will be there. I know many of you know that I'm going to the

[0:12:51] Voice 12: United Nations meeting in Egypt this year, but I've worked it out with the chair of the trust

[0:12:57] Voice 12: tonight will be there so um i'm glad it landed on the 17th that way all

[0:13:04] Voice 5: right okay so um now we

[0:13:08] Voice 5: we're gonna remove the item about meetings which is the uh we have two things we have the scheduled

[0:13:13] Voice 5: meeting for the october 1st and then the upcoming meeting so trustees did you yes

[0:13:19] Voice 12: so october 1st

[0:13:21] Voice 12: meeting first yes okay do you want to talk to that at all um

[0:13:25] Trustee McConchie (probable): there's not not much to talk about other

[0:13:28] Trustee McConchie (probable): Other than October 1st proved to be challenging for our chair to attend.

[0:13:32] Trustee McConchie (probable): It proved to be challenging for staff to attend.

[0:13:35] It proved to be challenging because Mr. Willingham passed away this week.

[0:13:40] Trustee McConchie (probable): Ellen Willingham's husband, he was a big part of the Anglican Church,

[0:13:47] Trustee McConchie (probable): and he's having a service here, and they requested to have it here on Saturday.

[0:13:50] Trustee McConchie (probable): And apparently there's also a precedent that if there is a funeral,

[0:13:53] Trustee McConchie (probable): it takes precedent over any other event.

[0:13:56] Trustee McConchie (probable): So then, therefore, I'd like to move that North Penner Island Local Trust Committee reschedule the October 1st community information meeting to whatever you're available for.

[0:14:09] Voice 12: Yeah, and what I would say is into the new term.

[0:14:12] Trustee McConchie (probable): Into the new term. So sometime after October 15th.

[0:14:17] Voice 5: Right, before the path to...

[0:14:20] Voice 5: Into

[0:14:20] Trustee McConchie (probable): the new term would be the actual wording.

[0:14:24] Voice 14: Yes, I've got that. To reschedule October 1st meeting into the new term.

[0:14:28] Voice 14: Great.

[0:14:29] Voice 5: Is there a second?

[0:14:30] Voice 5: A second.

[0:14:31] Voice 5: Seconded by Trustee Morrison. Any discussion?

[0:14:34] Voice 12: Yes.

[0:14:34] Voice 12: Go ahead.

[0:14:36] Voice 12: So I agree that there's too many complications to try to organize that meeting in a timely, thoughtful way.

[0:14:45] Voice 12: And I also had a deep conversation with staff about this.

[0:14:49] Voice 12: And because of the complexity of the land use bylaw, it's actually, and the fact that it's going to roll into the next term,

[0:14:54] Voice 12: it's better that that community information meeting, now that we know that it's going to roll,

[0:14:59] Voice 12: Be have all the new trustees listening to that conversation, so we don't

[0:15:02] Voice 12: want community members to have to come out twice on the same topic, and so it can be more thoughtful and coordinated.

[0:15:08] Voice 12: With all the new trustees there, so you know we

[0:15:11] Voice 12: wanted to get as much wrapped up as we can into the biology for it, we pass it forward, but that particular issue seems to be like more of a sticky issue and we really want the new trustees to hear from you, the people who live there okay.

[0:15:23] Voice 12: Okay. And I see new trustees hoping that I'm one of them.

[0:15:30] Voice 12: And then one other piece is if we go ahead and do this,

[0:15:35] Voice 12: I really want to make sure that we put it on file, like on the record,

[0:15:38] Voice 12: that we send a direct communication to anybody who has contacted us about

[0:15:42] Voice 12: from McKinnon Road to make sure that they know that they're being heard

[0:15:47] Voice 12: still, but that it's going forward into the next term.

[0:15:49] Voice 12: And some of our reasoning.

[0:15:50] Voice 12: name

[0:15:52] Trustee McConchie (probable): well i certainly can just broadcast on the social media uh i'm not sure what staff can do

[0:15:57] Trustee McConchie (probable): other than uh put an email out to those that are registered for the email list right or what was

[0:16:03] Trustee McConchie (probable): that and then

[0:16:03] Voice 6: we can enroll specifically yeah right yeah kim has yeah yeah

[0:16:08] Voice 10: okay

[0:16:12] Voice 5: perfect thank you all

[0:16:15] Voice 5: right any further discussion all the vote all those in favor and that carries now the next

[0:16:22] Voice 5: meeting did you want to discuss the next meeting as well the October

[0:16:24] Voice 12: 27th one I do actually I have

[0:16:26] Voice 12: a question so I don't understand why we're having a meeting after the new term is called like what

[0:16:32] Voice 12: is the can somebody tell me about the purpose of the meeting before we have is it the new trustees

[0:16:36] Voice 12: that would be at that meeting yes

[0:16:37] Voice 12: it's us so

[0:16:38] Voice 1: I just don't

[0:16:38] Voice 12: understand the purpose of that meeting

[0:16:40] Voice 6: uh well it's a regular schedule meeting um there's no there's no policy to not hold the

[0:16:48] Voice 6: meeting between the period of the election and the swearing in trust committee um it's really

[0:16:54] Voice 6: a judgment call with the local trust committee of the day because there's unforeseen circumstances

[0:16:58] Voice 6: right it could have been an acclamation right yeah so uh it's the decision of the local trust

[0:17:05] Voice 6: committee going into that meeting with the trust today whether they want to hold that meeting

[0:17:11] Voice 6: cancel it or proceed with you know dealing with the more routine business i think there's two

[0:17:16] Voice 6: two applications that are currently scheduled for that meeting do

[0:17:20] Voice 12: you know which applications

[0:17:20] Voice 6: okay i'm

[0:17:24] Voice 12: i'm personally hesitant to hold a meeting because there's going to be at least one new

[0:17:28] Voice 12: trustee and i'm hesitant to make decisions in an in-between period but i think that that's kind of

[0:17:33] Voice 12: up to you the

[0:17:33] Trustee McConchie (probable): only reason i would uh well i mean because if it becomes controversial with these

[0:17:37] Trustee McConchie (probable): applications you can table

[0:17:38] Trustee McConchie (probable): it to the next thing

[0:17:39] Voice 10: no that's

[0:17:42] Trustee McConchie (probable): fine the only thing i would say is uh

[0:17:43] Trustee McConchie (probable): yeah, I don't want to overburden the November meeting for the new trust committee. I mean,

[0:17:47] Trustee McConchie (probable): if you put off applications for November, then November is going to catch up. And then also

[0:17:52] Trustee McConchie (probable): the new trustee comes in, and they get slammed with an agenda package that's 400 pages, as well

[0:17:57] Trustee McConchie (probable): as being part of trust councils, as well as being part of the elections, etc, etc. So, I mean, if

[0:18:03] Trustee McConchie (probable): so,

[0:18:04] Voice 12: maybe, so I hear that maybe what

[0:18:06] Trustee McConchie (probable): you need, if you want, I would leave it to you, actually,

[0:18:09] Trustee McConchie (probable): Trustee Morrison to determine this. So

[0:18:10] Voice 12: I think what I would like to do is I would like to

[0:18:13] Voice 12: suggest that we keep that very minimal like no land use bylaw related things because i don't

[0:18:18] Voice 12: want to have anything related to that on the venue until we have the new trustee

[0:18:21] Voice 12: you know we should

[0:18:25] Voice 8: watch this but it's

[0:18:26] Voice 12: disgusting um and and then i would say depending on what the

[0:18:31] Voice 12: applications are we can make a call with a resolution without meeting if we need to cancel

[0:18:35] Voice 12: it um but we'll just see what those applications are okay could we designate

[0:18:40] Voice 5: that meeting be

[0:18:40] Voice 5: virtual i would be fine with that could we do that resolution

[0:18:49] Voice 12: okay so i think i i just want to see what the application would be what the chair patrick is

[0:18:58] Voice 9: yes um so

[0:18:59] Voice 12: i do know what

[0:19:00] Voice 9: i'm not sure if you can hear me okay but the two applications

[0:19:04] Voice 9: applications is a development variance permit and this is for a deck that extends into a

[0:19:11] Voice 9: interior side lot line and the other application is a tup for a short-term vacation rental

[0:19:19] Voice 9: in magic lake estates okay

[0:19:24] Voice 12: i don't particularly think those are very controversial so yeah do

[0:19:28] Voice 12: you want to go ahead and can we do a resolution for a virtual meeting and then we can just go

[0:19:32] Voice 12: ahead and schedule that because i don't i want to use resource as well in the in between time too

[0:19:38] Voice 12: okay whenever you'd like to make

[0:19:39] Voice 5: that motion i don't know what it sounds like i like i

[0:19:42] Trustee McConchie (probable): i make the motion of the local trust committee um hd october 27th

[0:19:51] Trustee McConchie (probable): local trust committee business meeting regular business meeting virtual okay

[0:19:57] Voice 5: electronic meeting

[0:19:58] Voice 5: electronic

[0:19:58] Trustee McConchie (probable): meeting is the word

[0:20:00] Trustee McConchie (probable): virtual it sounds like headsets

[0:20:02] Voice 5: is that did you get that

[0:20:06] Voice 14: that they make october 27th regular business meeting

[0:20:14] Voice 14: and electronic meeting yes

[0:20:17] Voice 5: is that seconded seconded by trustee morrison any discussion

[0:20:20] Voice 5: No.

[0:20:21] Voice 5: Call the vote.

[0:20:22] Voice 5: All those in favor?

[0:20:23] Voice 5: Carried.

[0:20:24] Voice 5: Thank you.

[0:20:25] Voice 5: Okay.

[0:20:27] Voice 5: So now, this is your time to talk to us, if anyone is not here.

[0:20:35] Voice 5: Please, I know you'll be respectful.

[0:20:38] Voice 5: Please direct your questions to us, to your local trustees.

[0:20:43] Voice 5: Speak about issues, not individuals, and be clear, concise, and respectful.

[0:20:48] Voice 5: I don't run a clock, but I will ask you to wrap up if you're carrying on or starting to repeat yourself.

[0:20:55] Voice 5: And who would like to address us today?

[0:20:59] Voice 5: Hello.

[0:21:02] Voice 15: I'm representing Harlem Management, the owners of the C2 property behind the center.

[0:21:10] Voice 15: I'd like to address the changes made to the C2 property behind the center.

[0:21:17] Voice 15: last february

[0:21:18] Voice 5: um we were approached or excuse me chair rogers

[0:21:26] Voice 14: i'm sorry i can't

[0:21:27] Voice 14: i can't hear the speaker oh

[0:21:29] Voice 5: i can't hear her thank you

[0:21:31] Voice 14: yeah she's walking up thank you can you hear me now yes and your name please dorothy murdoch

[0:21:41] Voice 14: thank you last

[0:21:45] Voice 15: february um there was an addition suggested for the c2 zoning of rental housing

[0:21:52] Voice 15: we had some discussion um the the proposal was to change c2 to rental housing we said no we didn't

[0:22:01] Voice 15: agree with that but we were happy to have rental housing added to the permitted use

[0:22:06] Voice 15: we wrote letters confirming that um we also at that time suggested other avenues of rental

[0:22:16] Voice 15: housing that could be discussed at driftwood center really nobody got back to us about that

[0:22:24] Voice 15: there didn't seem to be any interest to carry on the discussion at the august 13th special meeting

[0:22:31] Voice 15: meeting. During the open air discussion, I did have a discussion and noticed that the

[0:22:38] Voice 15: maps on the back tables there had changed from RH rental housing to CX. So I asked why

[0:22:45] Voice 15: was that done? Again, we haven't been notified. The discussion was also how about reducing

[0:22:53] Voice 15: tourist accommodation? I said, no, we don't really want to do that either. We really don't

[0:22:58] Voice 15: want any changes made to the c2 zoning permitted uses at that meeting after i had left if i was

[0:23:06] Voice 15: called away a promotion was put forward to totally eliminate tourist accommodation from c2 zoning

[0:23:15] Voice 15: and it was approved we totally disagree with that there was no discussion on this whatsoever

[0:23:22] Voice 15: um at that meeting also there was a comment made about the shortage of water at driftwood center

[0:23:28] Voice 15: I'd really appreciate knowing where the facts come from on that statement.

[0:23:33] Voice 15: We have three wells in Griffith Centre, one on the C2 zone property, all producing massive amounts of water.

[0:23:41] Voice 15: And if anybody noticed the flooding that took place there last November,

[0:23:45] Voice 15: I can hardly say we have a shortage of water at Griffith.

[0:23:49] Voice 15: So we're really very much against this arbitrary motion to remove tourist accommodation,

[0:23:56] Voice 15: purely for the fact, as it is stated, that we haven't produced a map or a plan for tourist accommodation.

[0:24:03] Voice 15: Well, we might not want to do it today or tomorrow, but maybe in the future we do.

[0:24:08] Voice 15: So therefore, that's why there's no plans been produced.

[0:24:11] Voice 15: So I'm asking, please reconsider and reinstate tourist accommodation to our zoning.

[0:24:17] Voice 15: Thank you. Thank

[0:24:18] Voice 5: you, Dorothy. Anyone else that would like to address us today?

[0:24:26] Voice 11: hi it's joyce there and i'm here to talk about farming on rural residential land or not

[0:24:35] Voice 11: most importantly so as you know i've made a number of submissions to the trust council

[0:24:42] Voice 11: about this issue in the context of bylaw 2 which we understood was going to go forward this term

[0:24:50] Voice 11: but now it's not so what's important because we have this issue continuing on is that we deal with

[0:24:58] Voice 11: it in the context of bylaw 103 and what we're asking is two simple things one to add a definition

[0:25:08] Voice 11: of farm stating farm means a farm operation on a lot that is zoned for agriculture as a principal

[0:25:16] Voice 11: permitted use that makes it clear that it has to be zoned for agriculture before it can be

[0:25:24] Voice 11: considered a farm and the second is to change section 3.4.4 of bylaw 103 to delete the word

[0:25:35] Voice 11: farm and substitute the word agricultural because it's become clear that the planners

[0:25:43] Voice 11: continue to interpret section of the Act that allows farming to be a use on rural residential land.

[0:25:53] Voice 11: They interpreted horticulture and livestock keeping to be farming.

[0:25:59] Voice 11: And that means that the Right to Farm Act then kicks in and would apply,

[0:26:05] Voice 11: and would overturn most of the zoning that goes on in that section.

[0:26:10] Voice 11: So it's really important that this be done and it be done now, so that ongoing, there isn't any confusion about whether or not farming is allowed on rural residential lands.

[0:26:23] Voice 11: This doesn't preclude any of the activities that are taking place now. That's what's really important.

[0:26:29] Voice 11: We're not changing anything. We're just clarifying that for the purposes of zoning, farming does not take place on rural land.

[0:26:40] Voice 11: And I thank you for your consideration over and over again on this issue, and I'm hoping

[0:26:47] Voice 11: we can resolve it today.

[0:26:49] Voice 11: Thank you.

[0:26:51] Voice 11: Michael Sketch.

[0:26:59] Voice 2: My name is Michael Sketch, North Pender Island.

[0:27:03] Voice 2: And no, this isn't the last meeting, but thank you to the LTC and staff for quite a ride

[0:27:09] Voice 2: for four years.

[0:27:10] Voice 2: At the beginning of the land use by-law project, I asked why the trust policy statement directed

[0:27:17] Voice 2: policies missing in our North Tender OCP and regulation weren't being added as per the

[0:27:25] Voice 2: instruction in the trust policy statement.

[0:27:28] Voice 2: Staff replied that the by-laws are correct as written now because they have been approved

[0:27:35] Voice 2: by trust executive.

[0:27:36] Voice 2: However, and in fact its policy 1.3.1 in the Trust Policy Manual says that directive policy

[0:27:46] Voice 2: address is the responsibility of the LTC here at this table.

[0:27:52] Voice 2: Therefore will the LTC amend the OCP to include the freshwater directive policy which limits

[0:28:01] Voice 2: density increase in areas of known groundwater shortage?

[0:28:06] Voice 2: That is part of my written submission to you for this meeting, respecting the McKinnon

[0:28:12] Voice 2: Road C2 zones.

[0:28:14] Voice 2: The follow-on request is that the other directive policies of the Trust Policy Statement are

[0:28:21] Voice 2: checked to ensure that they are, in fact, addressed in the OCP and regulatory by-laws

[0:28:27] Voice 2: that I believe would require a resolution of the LTC, and it is something that should

[0:28:33] Voice 2: be considered next term and i know it is an instruction of the trust policy statement so

[0:28:38] Voice 2: can't we please get on with it and my second uh separate topic is that there's a new project

[0:28:46] Voice 2: number seven entitled driftwood area plan in the agenda package and that arose last meeting

[0:28:58] Voice 2: but there was no local trust committee resolution to support that new project new projects quite a

[0:29:04] Voice 2: big deal in terms of staff tip time and everything else no ltc resolution a driftwood corridor was

[0:29:13] Voice 2: named what's the rationale um this is a a potential for a town that based on the driftwood

[0:29:21] Voice 2: is a very big deal in this community it's come up once was defeated because of the town aspect

[0:29:28] Voice 2: back and to slip this in as project number seven with no LTC resolution at all and no

[0:29:34] Voice 2: substantive LTC discussion I think is really unfortunate thank you a

[0:29:43] Trustee McConchie (probable): question and then for

[0:29:44] Trustee McConchie (probable): the next trustees can then can the next set of trustees potentially come in and just wipe away

[0:29:49] Trustee McConchie (probable): every project that we've worked on yeah okay

[0:29:52] Voice 6: we'll remove the projects yeah

[0:29:55] Trustee McConchie (probable): yeah just the

[0:29:56] Voice 5: approaches this. That's staff are actually

[0:30:00] Voice 5: uh recommending that that must be renamed in future project lists so that people understand

[0:30:06] Voice 5: that those are not projects

[0:30:07] Trustee McConchie (probable): and you're just just wondering quickly for the public's

[0:30:12] Trustee McConchie (probable): interest uh when has that ever happened in your term as a or as your career robert has that new

[0:30:18] Trustee McConchie (probable): set of trustees have completely come in and wiped away uh any of the work of the previous trust

[0:30:22] Trustee McConchie (probable): committee has that ever happened

[0:30:23] Voice 6: well in terms of the projects yeah it's probably it's quite common

[0:30:27] Voice 6: for, and we encourage local trust committee, new local trust committees to do basically

[0:30:31] Voice 6: a strategic planning exercise. What do you want to do this term? What's your goals? This

[0:30:36] Voice 6: project, this

[0:30:36] Voice 6: future project, as this is now called for clarity, that's where you want

[0:30:40] Voice 6: to focus on identifying the initiatives that you might want to pursue this term.

[0:30:48] Trustee McConchie (probable): I just have to make the political comment that from that debate, I was unclear where

[0:30:53] Trustee McConchie (probable): where the direction will be uh for the future of our projects so uh you know i'm looking forward

[0:30:59] Trustee McConchie (probable): to maybe a more vigorous discussion about that anyone

[0:31:04] Voice 5: else that wishes to address us today

[0:31:05] Voice 5: the applicant will have time when we when we cover your application

[0:31:12] Voice 5: no one else is going to address us today trustees always want to hear from you please uh write in

[0:31:20] Voice 5: the your your comments south info at islandstrust.bca it will always get to your share of

[0:31:26] Voice 5: of all trustees and staff and really encourage you to reach out and ask your questions and make

[0:31:32] Voice 5: suggestions it's always welcome i'm going to move on to our agenda to the minutes that we have so

[0:31:41] Voice 5: we have the minutes here from august 11th are there any additions or changes that need to be

[0:31:46] Voice 5: made to those minutes no no we

[0:31:51] Voice 5: don't approve those and then there's the august 13th special

[0:31:56] Voice 5: special meeting minutes. Are there any changes or staff? No. So we can approve those for general

[0:32:02] Voice 5: consent. And the September 1st special meeting, are there any changes to those? So we'll approve

[0:32:08] Voice 5: those for general consent as well. So that brings us to the follow-up action list on page 25 with

[0:32:14] Voice 5: the agenda package. Are there any questions of staff or anything that staff wish to bring to

[0:32:19] Voice 5: our attention from the follow-up action list?

[0:32:26] Voice 12: So there are some things on the follow-up action list

[0:32:29] Voice 12: that I think need some clarity as they move from here

[0:32:34] Voice 12: to the next trust at the Local Trust Council.

[0:32:37] Voice 12: So I don't know how to do that best, Robert.

[0:32:41] Voice 12: Like, just let's imagine a world

[0:32:42] Voice 12: where I'm not sitting in this room

[0:32:44] Voice 12: and can't bring that knowledge forward.

[0:32:46] Voice 12: Or maybe I just come, like,

[0:32:47] Voice 12: we come as a group and brief everybody.

[0:32:49] Voice 12: I don't know what it is.

[0:32:50] Voice 12: But some of these things I feel like need

[0:32:52] Voice 12: to just have some clarity attached to them.

[0:32:54] Voice 12: So what is the strategy for that?

[0:32:57] Voice 6: Well, since you're holding an email

[0:32:58] Voice 6: on October 27th, perhaps what we could do is we could just spend some time at that meeting

[0:33:04] Voice 6: and we'll have a look at these items as well and sort of prepare the follow-up action list

[0:33:11] Voice 6: for the next LTC.

[0:33:14] Voice 12: And so then maybe what we could do too is officially invite the successful candidates

[0:33:20] Voice 12: to that meeting so that they are, I know that they won't necessarily be voting members,

[0:33:25] Voice 12: but it would be good if we're just gonna let's be efficient about

[0:33:28] Voice 16: the use of

[0:33:28] Voice 12: time so we don't

[0:33:29] Voice 12: do this at two meetings um

[0:33:30] Voice 12: so it would be nice if we just invite whoever is this officially the new

[0:33:35] Voice 12: um trustees to be present in that meeting i'm sure they will be because but it would be nice

[0:33:42] Voice 12: to be invited um so if we can just i don't think we need a motion for that but can we just make a

[0:33:49] Voice 12: specific note in the meeting minutes that we would like to invite the candidates

[0:33:53] Voice 12: and it's successful candidates to the October meeting.

[0:33:57] Voice 5: Pat, did you hear that?

[0:33:58] Voice 5: Just ask that the minutes note

[0:34:00] Voice 5: that one of the successful candidates

[0:34:04] Voice 5: the next term be invited to the October 27th meeting.

[0:34:10] Voice 14: Yes, I have that.

[0:34:11] Voice 14: Thank you.

[0:34:11] Voice 5: Thank you. Thank you.

[0:34:13] Voice 5: Any other comments then on the follow-up action list?

[0:34:17] Voice 5: Seeing none, we'll move on.

[0:34:20] Voice 5: That brings us to the applications.

[0:34:22] Voice 5: applications. Our first application is a development permit for Little Shelf Island, and we have

[0:34:29] Voice 5: a staff report on page 29 of the agenda package. It is here too. We're going to hear from the

[0:34:36] Voice 5: staff planner here in the old test hall first, and then we'll have some discussion. So over

[0:34:42] Voice 5: to you, Phil.

[0:34:43] Voice 1: Thank you, Chair Patrick. So the development permit application is to permit

[0:34:49] Voice 1: development and land alteration that includes restoration planting to protect a significant

[0:34:54] Voice 1: archaeological site an ancestral burial site from erosional laws and sorry and loss which is located

[0:35:02] Voice 1: within the development permit area shoreline sorry shoreline development permit area part

[0:35:09] Voice 1: of the associated islands on little shell island which is located just off cm harbor

[0:35:18] Voice 1: Referencing figure two in the staff report, the development would include or does include construction of a stack boulder wall, seawall up to 1.5 meters high and approximately 22 meters in length.

[0:35:32] Voice 1: And that would be contiguous with the shoreline on either side of the northern projection of the small island.

[0:35:38] Voice 1: And it would also include backfilling of the seawall, placement of topsoil, and restoration planting of the area with native species.

[0:35:47] Voice 1: So the applicants were required to contract, or they did contract, sorry, an archaeological impact assessment late last year after they purchased the island for a survey of the registered archaeological site.

[0:36:03] Voice 1: and that involved the participation of the Say Out First Nation

[0:36:06] Voice 1: and identified evidence of erosion of soils and exposed remains

[0:36:11] Voice 1: and made recommendations for urgent mitigation to protect the site

[0:36:17] Voice 1: from further erosion and potential loss of remains.

[0:36:24] Voice 1: So a site alteration permit was issued under the Heritage Conservation Act

[0:36:30] Voice 1: Act in December of last year for those measures, and in communication with staff, the SAO requested

[0:36:37] Voice 1: the protection of the works be expedited due to the critical exposed state in some areas.

[0:36:45] Voice 1: With that urgency, the works were initiated on August 29th of this year, and as such,

[0:36:51] Voice 1: the issuance of this permit will be retroactive if approved. The applicant provided an update on

[0:36:57] Voice 1: the 22nd of this month noting that it has been progressing slow but steadily and that the

[0:37:04] Voice 1: structural components the rock and drainage sorry the rock wall and drainage should be completed by

[0:37:10] Voice 1: the end of this week and then planning sorry planting would be undertaken subsequent to that

[0:37:15] Voice 1: a separate archaeological impact assessment to survey the balance of the island to determine

[0:37:23] Voice 1: a possible location for a future dwelling is pending or it's underway and that may generate

[0:37:29] Voice 1: a future dp application so both the geotechnical report and environmental assessment were submitted

[0:37:37] Voice 1: in support of the application and those have been attached to schedules to the proposed efe

[0:37:42] Voice 1: with an overall condition that the um the work substantively comply with all the recommendations

[0:37:47] Voice 1: in those reports, and also another condition to limit the height and cumulative length of the seawall

[0:37:55] Voice 1: so that it is consistent or compliant with the land use bylaw regulations has been added.

[0:38:01] Voice 1: A DPA checklist confirms that all relevant DPA guidelines have been met,

[0:38:06] Voice 1: and staff's recommendation is for issuance of the development permit,

[0:38:10] Voice 1: and the rationale in support of that recommendation is that it is consistent

[0:38:15] Voice 1: consistent with the express priorities of the SAIL First Nation and that the application

[0:38:20] Voice 1: is based on professional geotechnical assessment and environmental assessment, both of which

[0:38:26] Voice 1: meet the relevant objectives and guidelines of the DPA, and that all recommendations of

[0:38:31] Voice 1: those assessments have been incorporated into the proposed DPA.

[0:38:35] Voice 1: And there are alternatives, and that's my summary.

[0:38:40] Voice 1: All

[0:38:41] Voice 5: right. Thank you very much, Planner Desmond. I'm going to first talk to

[0:38:46] Voice 1: the story of the

[0:38:46] Voice 1: applicant

[0:38:47] Voice 5: that is here, Paul Churchill-Brown, and your consultant. And so is there anything

[0:38:52] Voice 5: you'd like to add?

[0:38:55] Voice 13: Yeah. So Paul Churchill-Brown, I'm here representing Little Shell Island along

[0:39:00] Voice 13: with Brad Miller, the owner of the island. I think Phil has done a great job summarizing

[0:39:07] Voice 13: everything that we put together over the last year or so as you mentioned the work has been

[0:39:12] Voice 13: progressing and actually as of yesterday the uh the large the initial wall uh boulders has been

[0:39:18] Voice 13: completed on both the north and the southern portion of that tip and the back filling of

[0:39:24] Voice 13: clear crush rock has also been placed and completed so at this stage we're moving on to

[0:39:29] Voice 13: um filter cloth material and top soil placement as well as uh revegetation of native plants and

[0:39:35] Voice 13: and and that so we're not we don't have a timeline for that yet but that is that is in the works so

[0:39:41] Voice 13: um we do hope that uh the dp is uh accepted and passed obviously at this stage of the project

[0:39:48] Voice 13: uh but i think you'll find that with all the reporting and the work that's being done to

[0:39:53] Voice 13: date i think that should uh certainly satisfy um yeah the requirements that the dpa so yeah

[0:39:59] Voice 13: Yeah. Any questions from you?

[0:40:02] Voice 5: We'll have some discussion amongst ourselves. Questions for

[0:40:05] Voice 5: staff, questions for you. So over to you, trustees.

[0:40:07] Trustee McConchie (probable): Okay, I got a bunch of questions. But first of all, one thing

[0:40:12] Trustee McConchie (probable): for Trust Council to consider, maybe staff to consider, is in

[0:40:15] Trustee McConchie (probable): the report, I mean, the name of the island in St. Jonathan is

[0:40:18] Trustee McConchie (probable): Sestiaton, which is referred to as Little Hair. Just looking at

[0:40:21] Trustee McConchie (probable): the WSANIC Council, that's the actual name. I'm wondering in

[0:40:25] Trustee McConchie (probable): the future, we could not just call it Little Shell Island, but

[0:40:28] Trustee McConchie (probable): also refer to it in the central name that's first thing that kind of strikes me is it's simple you

[0:40:32] Trustee McConchie (probable): just go to this this correct guide here my first question is um why is this a retroactive um

[0:40:40] Trustee McConchie (probable): uh application so

[0:40:43] Voice 1: i can answer that question so um uh trustee mcconaughey so um the application

[0:40:50] Voice 1: or the applicants as i indicated uh undertook an ecological impact assessment and they were

[0:40:57] Voice 1: issued the alteration permit but they were unaware that they there was a requirement for them to

[0:41:03] Voice 1: obtain a development permit as well so um this application came to us in the spring of last year

[0:41:11] Voice 1: or late late winter and given scheduling over the summer and the land use bylaw project um we were

[0:41:19] Voice 1: unable to schedule it and have it come um uh in the in any of the summer or late spring application

[0:41:28] Voice 1: or uh regular meetings so it had to be deferred to this meeting and again um as i stated in the

[0:41:36] Voice 1: report there was um there's a lot of urgency uh that this be and it's actually reiterated in the

[0:41:43] Voice 1: reporting uh that's part of that staff report uh that there's a there's a lot of urgency not just

[0:41:49] Voice 1: expressed by the say out but also by the professional reporting that this needs to be done

[0:41:53] Voice 1: quickly uh at this point in time or actually started in the summer in order to protect it

[0:41:59] Voice 1: before the winter um winter storm season so it was basically a scheduling issue and um an issue that

[0:42:08] Voice 1: we didn't or the applicant applicant wasn't aware that they had a requirement for a dp so

[0:42:18] Voice 12: Sorry, I just need a clarification, Phil, and just like, I can see if I can get my question

[0:42:24] Voice 12: really clear.

[0:42:24] Voice 12: So when did the Islands Trust first know about this application?

[0:42:32] Voice 1: It was in, I believe, March of last year.

[0:42:35] Voice 12: March of 2022 or March of 2021?

[0:42:39] Voice 1: No, no, no.

[0:42:39] Voice 1: Sorry, of this year.

[0:42:40] Voice 1: I beg your pardon.

[0:42:41] Voice 1: Yeah.

[0:42:43] Voice 12: Okay.

[0:42:43] Voice 12: Okay. And so as of March of 2021, was it on 22?

[0:42:48] Voice 1: Sorry.

[0:42:49] Voice 12: As of, thank you. As of March, 2022,

[0:42:52] Voice 12: was it on our applications list and we just didn't notice?

[0:42:56] Voice 1: No, we, so just, I'm just checking the actual application date.

[0:43:00] Voice 1: So if you can just hold for one second.

[0:43:15] Voice 1: Actually, we didn't receive the application or finalize the application.

[0:43:22] Voice 1: until uh june of last year sorry so i have to push this

[0:43:27] Voice 8: yeah

[0:43:28] Voice 12: i know that's right

[0:43:29] Voice 1: yeah yep so that sorry i think i had initial communication with uh paul uh the applicant

[0:43:38] Voice 1: paul churchill brown a little bit well earlier than that probably april or may so i beg your

[0:43:45] Voice 1: pardon i just had a wait

[0:43:48] Trustee McConchie (probable): so the timing there

[0:43:49] Trustee McConchie (probable): okay so another retroactive application i mean

[0:43:52] Trustee McConchie (probable): it's i'm not even speaking about the specifics of this application it's just kind of a i don't

[0:43:58] Trustee McConchie (probable): i i would hope that in the future trust committee discussions that that we can work to not have to

[0:44:04] Trustee McConchie (probable): make retroactive decisions it it's just not a lot logical to me there's a flaw in the process

[0:44:09] Trustee McConchie (probable): if we're approving retroactive decisions.

[0:44:11] Trustee McConchie (probable): That's it.

[0:44:14] Trustee McConchie (probable): What I noticed about this application is, so there's a-

[0:44:18] Voice 1: Sorry, could I just make one comment about that?

[0:44:20] Voice 1: So just as respect to delegation of applications,

[0:44:23] Voice 1: this would have been delegated,

[0:44:24] Voice 1: had we passed the delegation or when it's passed,

[0:44:28] Voice 1: this would be a type of application

[0:44:29] Voice 1: that would be delegated to staff.

[0:44:31] Voice 1: So there would not have been a retroactive aspect to it.

[0:44:34] Voice 1: So that should be noted, I think.

[0:44:37] Voice 12: Yeah, I totally understand that, Phil.

[0:44:39] Voice 12: I do want to say that anything that has to do with First Nations, we should never have that fully delegated because this is something that we need to be made aware of, regardless if the application comes in just from a basic reconciliation, elected official to elected official issue.

[0:44:55] Voice 12: issue like we need to be flagged on anything that is First Nations like high priority because

[0:45:01] Voice 12: otherwise it bites us in the

[0:45:03] Voice 8: behind

[0:45:05] Voice 12: okay um like with respect to the politics and that the efforts

[0:45:11] Voice 12: we're making around reconciliation so any type of thing related to delegation we can I'll make a

[0:45:16] Voice 12: note about that when we get to it we have got to have these things flagged right away before they

[0:45:20] Voice 12: as soon as you get the first email about them we need to know about it so and

[0:45:24] Voice 6: we might we might

[0:45:25] Voice 12: Just to be clear, we may have known, and I just am not tracking email well, so that's possible.

[0:45:30] Voice 6: So whether there's a delegation to staff or not, trustees will still get applications.

[0:45:38] Voice 6: But

[0:45:38] Voice 12: only once they're applications.

[0:45:39] Voice 12: Once

[0:45:40] Voice 6: we receive an application.

[0:45:41] Voice 12: Yeah, we needed to know as soon as we had the initial communication on this, because it's a First Nations archaeological site.

[0:45:47] Voice 12: We get

[0:45:47] Voice 6: communications from people that are in confidence, right?

[0:45:52] Voice 6: so okay we're

[0:45:54] Voice 6: not going to just tell the trustees that someone has approached us

[0:45:56] Voice 6: what

[0:45:57] Trustee McConchie (probable): is the purpose of a government that is approving a decision that's already happened

[0:46:03] Trustee McConchie (probable): the government is irrelevant is my point and this shouldn't happen is the point right for

[0:46:08] Trustee McConchie (probable): any decision unless there is some type of serious fine which gets people's attention

[0:46:16] Trustee McConchie (probable): so something for to consider in the future anyways moving on um granted now there's

[0:46:21] Trustee McConchie (probable): the legitimacy to our government even though the work's already taken place um this is great i mean

[0:46:26] Trustee McConchie (probable): like yeah protect the what i found interesting about this application was the amount of people

[0:46:32] Trustee McConchie (probable): it takes and government involved to protect an archaeological site like it's kind of ridiculous

[0:46:37] Trustee McConchie (probable): like we all we should be there should be a streamlined process if you want to protect

[0:46:43] Trustee McConchie (probable): an archaeological site that's like boom we should encourage applicants like this uh sorry what was

[0:46:48] Trustee McConchie (probable): name again brad brad uh that wants to get on this and then like i'm going through this a geotechnical

[0:46:55] Trustee McConchie (probable): report an environmental assessment report you've got to consult with static nation then you've got

[0:47:00] Trustee McConchie (probable): to talk to the islands trust i mean like what incentive would anybody want have to want to go

[0:47:06] Trustee McConchie (probable): and actually do this after reading this application it's a whole hugely bureaucratic process um i'm

[0:47:13] Trustee McConchie (probable): wondering if you know it's too bad but in the future there should be a streamlined process so

[0:47:18] Trustee McConchie (probable): So there's someone making an effort to protect an archaeological site that supersedes everything

[0:47:23] Trustee McConchie (probable): else.

[0:47:23] Trustee McConchie (probable): Right.

[0:47:24] Trustee McConchie (probable): And it's like, okay, if it's, it's a DPA with an archaeological site, boom, you don't need

[0:47:30] Trustee McConchie (probable): a geotechnical report.

[0:47:31] Trustee McConchie (probable): Like, I mean, I guess there's problems with that, but I just wanted to respect the amount

[0:47:35] Trustee McConchie (probable): of bureaucracy that you guys had to go through in order to protect an archaeological sites.

[0:47:39] Trustee McConchie (probable): Unbelievable.

[0:47:40] Trustee McConchie (probable): Yes.

[0:47:40] Voice 13: Sorry.

[0:47:40] Voice 13: If I could just mention one note regarding the geotech environmental side of things.

[0:47:45] Voice 13: I'm not sure that all of that was necessarily required at the time, but it was actually

[0:47:51] Voice 13: volunteering our side to do that work to make sure that these remains were actually protected

[0:47:56] Voice 13: permanently and not just as a temporary measure. We

[0:47:59] Voice 1: wanted to make sure that

[0:48:00] Voice 13: all this effort was actually for something that would provide longevity to the protection of the

[0:48:05] Voice 13: remains, yeah. So is

[0:48:06] Voice 13: that correct? There's no environmental assessment report?

[0:48:09] Voice 1: Sorry, I need to

[0:48:11] Voice 1: respond to that so there is so there are objectives um within uh within the dpa and of course those

[0:48:19] Voice 1: objectives are um the i mean the two that these have been put in the staff report but the prime

[0:48:25] Voice 1: um there's one to protect um ecologically sensitive areas and then there's also the

[0:48:31] Voice 1: requirement to protect development from uh shoreline erosion so and you can understand

[0:48:36] Voice 1: how so those are two requirements there are their staff do have discretion on what level of

[0:48:42] Voice 1: reporting or how that's reported on um through the development uh approval information by law

[0:48:48] Voice 1: but in this case um paul who's the person i've been communicating with they volunteered that

[0:48:54] Voice 1: this would happen and that they would provide these reports and um so that's i mean

[0:49:01] Voice 1: I mean, basically, these are the requirements that sit within the actual development permit area.

[0:49:07] Voice 1: So, staff was not being heavy-handed or overly bureaucratic by requiring these.

[0:49:12] Voice 1: And I would say that you, speaking to streamlining, if we are in a point of time, let's say, for instance, you would set your delegation bylaw and give a third reading and approve it, this would have not been a retroactive permit.

[0:49:27] Voice 1: We could have done it within weeks.

[0:49:29] Voice 8: So, we're streamlining.

[0:49:31] Voice 1: We're doing exactly what you're asking or it's up to you through your

[0:49:34] Voice 1: decisions with the delegation bylaw. So, yeah.

[0:49:37] Voice 1: Thank you for noting that.

[0:49:39] Trustee McConchie (probable): Also, I want to note that this first time I've seen this in any report,

[0:49:44] Trustee McConchie (probable): say out first nation supports the direct issuance of the permit and is in

[0:49:46] Trustee McConchie (probable): full support of the mitigation measures proposed to protect say out

[0:49:49] Trustee McConchie (probable): ancestral remains.

[0:49:50] Trustee McConchie (probable): So this is the first time in the history of our local government,

[0:49:53] Trustee McConchie (probable): as far as I'm concerned, we're in an application.

[0:49:55] Trustee McConchie (probable): We got a direct comment from the WSANIC leadership council. I mean,

[0:49:59] I mean,

[0:49:59] Trustee McConchie (probable): that's pretty outstanding.

[0:50:01] Trustee McConchie (probable): What am I gonna sit here as a trustee

[0:50:02] Trustee McConchie (probable): and argue against this application?

[0:50:03] I

[0:50:03] Trustee McConchie (probable): don't, there's nothing that's bulletproof, right?

[0:50:06] Trustee McConchie (probable): So the only question I had is, I mean,

[0:50:08] Trustee McConchie (probable): what are the concerns?

[0:50:10] Trustee McConchie (probable): Like, what is, what can I,

[0:50:12] Trustee McConchie (probable): what am I not seeing in this particular application?

[0:50:16] Trustee McConchie (probable): Like, is there gonna be a plan to put a casino up there

[0:50:18] Trustee McConchie (probable): or something like that?

[0:50:19] Trustee McConchie (probable): I might not

[0:50:20] Voice 2: get, what am I not understanding?

[0:50:21] Voice 3: That's next.

[0:50:22] Trustee McConchie (probable): So the

[0:50:23] Voice 1: concerns, is that a rhetorical question or?

[0:50:25] Trustee McConchie (probable): It's to Brad, the SEC Planner Trustable.

[0:50:28] Trustee McConchie (probable): yeah i mean if you want to i'm happy to share yeah it's been

[0:50:32] Trustee McConchie (probable): an education for me so i mean this

[0:50:35] Trustee McConchie (probable): quick very quickly this started with the surveyor going saying to me you know about the human

[0:50:39] Trustee McConchie (probable): remains over here right and i went i was told there's nothing on this island right so he showed

[0:50:46] Trustee McConchie (probable): me and i went okay what do i do he said well i think

[0:50:49] Voice 13: you need to get

[0:50:49] Trustee McConchie (probable): an archaeologist and i think

[0:50:51] Trustee McConchie (probable): there's some kind of a permitting process you know so it was a very long um educational research

[0:50:58] Trustee McConchie (probable): And to your point, I mean, there's nothing that says kind of do A, B, C, D. I got to

[0:51:04] Trustee McConchie (probable): the point where I just couldn't keep up with all the stuff that had to happen.

[0:51:07] Trustee McConchie (probable): I got, you know, I did find an archaeologist that did get in touch with First Nation, and

[0:51:12] Trustee McConchie (probable): Adrian, they're great to hear, come over.

[0:51:14] Trustee McConchie (probable): And his comment was interesting.

[0:51:16] Trustee McConchie (probable): He said, I've never ever had anybody, let alone a landowner, approach us.

[0:51:20] Trustee McConchie (probable): They always come afterwards and say, this is what I did.

[0:51:22] Trustee McConchie (probable): And I'm like, well, you know, I wouldn't want my ancestor disrespected.

[0:51:28] Trustee McConchie (probable): help me but all that to say all these steps in the process I got all involved because it's like

[0:51:33] Trustee McConchie (probable): you know the paper is it's a lot and you know I think maybe something that could be gained from

[0:51:39] Trustee McConchie (probable): this experience is I think if you make it easier people are more likely to not do it you know you

[0:51:46] Trustee McConchie (probable): hear people do sometimes they hide stuff right which is not the right thing so you know something

[0:51:50] Trustee McConchie (probable): good thing about this but yeah other than that no casino I hope to hopefully eventually build

[0:51:54] Trustee McConchie (probable): the house for my kids and grandkids to enjoy but that's this had to happen first because literally

[0:51:59] Trustee McConchie (probable): i was like sacking driftwood in front of this to try to keep it from getting washed away like next

[0:52:05] Trustee McConchie (probable): spring it would have been probably gone so yeah so we're you know i i totally agree with you i mean

[0:52:11] Trustee McConchie (probable): i'm a bunch of orange that seems kind of crazy but in this case i think we just did what we had to do

[0:52:18] Trustee McConchie (probable): but probably hadn't understood the process better had a place to find out what the process was

[0:52:22] Trustee McConchie (probable): people would maybe quit for you guys i appreciate that the archaeology branch was pretty impressive

[0:52:27] Trustee McConchie (probable): like they they went yeah this is a big deal as a matter of fact they're kind of i heard through

[0:52:31] Trustee McConchie (probable): the great white upset at us for taking too long but

[0:52:34] Voice 13: in the meantime we found that there's more

[0:52:36] Voice 13: steps including us we applied to the ministry in november 2021 in december of 2021 we got our

[0:52:42] Voice 13: alteration permit so

[0:52:44] Voice 12: they were very quick

[0:52:44] Voice 13: to respond okay

[0:52:45] Voice 12: so that is actually a really good

[0:52:47] Voice 12: good thing to know so we should actually be advocating and coordinating more deeply with that

[0:52:52] Voice 12: office that you talk to if they're the ones that are responding really quickly we just need to

[0:52:58] Voice 12: all sit down with the odds just to make sure that we have our processes linked carefully to theirs

[0:53:02] Voice 12: because they could apply the right way yeah okay i have a quick question so um i i noticed that um

[0:53:12] Voice 12: and i read through the reports so maybe the first place to start is i had the same reaction that

[0:53:17] Voice 12: van had that there's a letter included from the say out here and i literally cried because it is

[0:53:25] Voice 12: i'm going to do it now like it is a long road for us to like think about the processes that we need

[0:53:31] Voice 12: to do with respect to reconciliation and this trust council and not necessarily us but this

[0:53:38] Voice 12: north pender trust council has been a hot water about things before because they did things

[0:53:43] Voice 12: things backwards, or didn't consider things at all. And so like, and we've worked really hard

[0:53:49] Voice 12: to build trust with the West Asian nations. And so the fact that you did this, like on your own

[0:53:57] Voice 12: to go and reach out to the sale, that there's a letter accompanying this application, I literally

[0:54:02] Voice 12: looked at that and I was like, this is what it should look like. Like, this is an example of

[0:54:06] Voice 12: what it should look like. Granted, it should be much more streamlined and we're working on that.

[0:54:10] Voice 12: but um really great work and so really happy to see that um I did notice and I read the staff

[0:54:18] Voice 12: report so thank you for that I see all the different things that you're mentioning um

[0:54:22] Voice 12: I did notice that we're not using green chores and understand why and I really want to just

[0:54:27] Voice 12: have it stated in the record for us um and it is like to some degree there in the report but

[0:54:34] Voice 12: But this is literally the reason why I think we can't put a definitive statement that there's no seawalls in the trust area.

[0:54:43] Voice 12: This is it. This is the reason.

[0:54:45] Voice 12: So like being able to have in the trust policy statement at the trust level, a statement that is about protection of shores with relationship to green shores wherever possible.

[0:54:57] Voice 12: that allows us some flexibility to do things like this in situations where we have to obviously we

[0:55:06] Voice 12: don't want a bunch of like concrete sea walls everywhere in our world right like so this is

[0:55:10] Voice 12: actually a really good solution um i do have the one technical question and it might be for brad

[0:55:16] Voice 12: i think um about have you accounted and i just couldn't see the detail in the room but maybe i

[0:55:22] Voice 12: missed it have you accounted for the um increased two things one the increased intensity of storms

[0:55:30] Voice 12: were likely to receive here that seems like it in the engineering the way it was done and then to

[0:55:36] Voice 12: the um increased sea level rise issues that we're facing they're minimal in this area relative to

[0:55:42] Voice 12: other areas but they are here and productive so can you comment on any of that yeah that's it's

[0:55:47] Voice 13: not necessarily something that we went or when we approached rising geotechnical it's not something

[0:55:52] Voice 13: that we had thought about beforehand and so you know as I also read their report it's not clear

[0:55:58] Voice 13: that that's specifically mentioned yeah but based on the location of this small peninsula on little

[0:56:06] Voice 13: shell the currents the tidal action the waves even human impact because it is a very small

[0:56:14] Voice 13: island that a lot of kayakers and people tend to stop on based on a lot of these natural factors

[0:56:19] Voice 13: and human factors, that's primarily the basis for this construction design.

[0:56:25] Voice 13: And the green shores had been discussed with RISEX just, you know,

[0:56:29] Voice 13: between the amount of time that it takes sometimes to develop that style of shore protection

[0:56:33] Voice 13: and just the imminent danger that these remains are in right now,

[0:56:38] Voice 13: it was just determined that a boulder-style seawall would provide, again, longevity

[0:56:44] Voice 13: and long-term protection as opposed to green shores that may eventually,

[0:56:48] Voice 13: even in time also break down yeah

[0:56:50] Voice 1: can i ask you please sorry

[0:56:52] Voice 10: go ahead so

[0:56:53] Voice 1: on page three of the

[0:56:55] Voice 1: risic report they do address that um they i'll just read verbatim so the works being located

[0:57:00] Voice 1: within the shoreline will be subject to dynamic forces by the nature of their location including

[0:57:05] Voice 1: tidal action storms and the effects of climate change and future sea level rise including more

[0:57:11] Voice 1: frequent storms of greater intensity accordingly it should be noted that maintenance repairs should

[0:57:16] Voice 1: be anticipated at some point in the future such as replacing repairing boulders and or backfilling

[0:57:23] Voice 1: materials that have shifted or eroded so they have acknowledged that there may be they will

[0:57:28] Voice 1: be susceptible to those actions so okay

[0:57:31] Voice 12: that's great thank you for pointing that out okay that's

[0:57:34] Voice 12: great uh and i mean i looked at the engineering and it looked solid to me in terms of what i

[0:57:39] Voice 12: know to be the issues here so that's great that they acknowledged it perfect so i am good i like

[0:57:46] Trustee McConchie (probable): i move that the north pender island trust committee approve issuance of development permit

[0:57:49] Trustee McConchie (probable): mpp 2022.3 churchill brown second

[0:57:54] Voice 5: second by christy morrison any discussion

[0:57:58] Voice 5: i'll call the vote then all those in favor and

[0:58:01] Voice 12: that's carrie okay thank you again for for the

[0:58:04] Voice 12: work that you're doing to ensure that we continue to build good relationships with the sale and to

[0:58:09] Voice 12: protect those cultural resources yeah

[0:58:11] Trustee McConchie (probable): thanks i think the government has learned we'll learn a

[0:58:13] Trustee McConchie (probable): lot from your experience uh and please stay in touch with the local trust committee to help

[0:58:18] Trustee McConchie (probable): uh if they do get called upon because your experience actually would help help our process

[0:58:21] Trustee McConchie (probable): better i think so thanks for being at the forefront of this type of work actually a good

[0:58:24] Trustee McConchie (probable): experience yeah

[0:58:25] Voice 16: that's great that's great thank you well

[0:58:28] Voice 13: i do want to mention as well from the

[0:58:30] Voice 13: island's trust committee i mean um specifically we've been working with phil but uh yeah we we've

[0:58:35] Voice 13: also been quite impressed with the support yeah and the

[0:58:38] Voice 13: assistance through this process as well

[0:58:39] Voice 13: if you've had questions yeah um yeah you've been very forthcoming and assisting us for this as well

[0:58:44] Voice 13: so thank you yeah

[0:58:45] Voice 12: it is we we actually do try to refer people into the planners as much as possible

[0:58:50] Voice 12: because then once you start getting into those conversations the details become a lot clearer

[0:58:53] Voice 12: yeah so thank you very much thank you to step thanks for coming today

[0:59:00] Voice 13: yes that's okay

[0:59:01] Voice 13: and

[0:59:03] Voice 12: for those of you that don't know this island is just south of coal island

[0:59:07] Voice 12: in right uh

[0:59:08] Voice 13: yes victoria south south yeah thank you

[0:59:15] Voice 5: okay well another thing to note is uh this

[0:59:18] Voice 5: trust committee at the beginning of our term did a trip one summer going out to the islands and

[0:59:22] Voice 5: that would be for the

[0:59:23] Voice 5: next trust uh again maybe maybe even yeah see what happened you know be

[0:59:28] Voice 5: there and see and learn the experience so yeah that's something try to coordinate in the future

[0:59:33] Voice 5: if I would highly recommend they do the same trip that we had done.

[0:59:37] Voice 5: You're welcome.

[0:59:38] Voice 5: That's great. Thank you very much.

[0:59:41] Voice 5: We're going to move on to the next application then.

[0:59:43] Voice 5: This is a rezoning application, 2022.1 on Sydney Island.

[0:59:49] Voice 5: The staff report begins on page 95.

[0:59:52] Voice 5: And this is going to be Robert.

[0:59:53] Voice 5: Robert Kojima will give

[0:59:55] Voice 5: the staff report.

[0:59:56] Voice 6: Thanks, Chair Patrick.

[0:59:58] Voice 6: This is a preliminary report.

[1:00:00] Voice 6: on the application so the application has been submitted by the sydney island strata corporation

[1:00:04] Voice 6: which is the strata corporation for the southern portion of sydney island

[1:00:09] Voice 6: um and what they're proposing is an amendment to the associated islands land use by law

[1:00:14] Voice 6: and what they've applied for it's an amendment to the regulations in the associated land use

[1:00:19] Voice 6: associated islands land use by law as it would affect just sydney island

[1:00:23] Voice 6: and the impetus for the application is issues that have arisen on Sydney Island over the last

[1:00:31] Voice 6: few years with the use of recreational vehicles, RVs, as temporary accommodation

[1:00:38] Voice 6: for straddle homeowners on the island and issues that have arisen both with Strata Corporation

[1:00:45] Voice 6: about this and then also through by-law enforcement as well. So the current by-law

[1:00:52] Voice 6: is a prohibition on the use of recreational vehicles on sydney island and strata corporation

[1:00:57] Voice 6: has gone through an extensive consultation process internally and uh there's an attachment that

[1:01:02] Voice 6: details that and that determines as well here today you can talk more about that

[1:01:07] Voice 6: um and staff have been in contact with the strata council periodically over the last year or so to

[1:01:14] Voice 6: discuss options for addressing this issue we discussed another number of options including

[1:01:20] Voice 6: including just compliance agreements

[1:01:22] Voice 6: with individual straddle lot owners,

[1:01:26] Voice 6: approaching the local trust committee for review

[1:01:29] Voice 6: of like an LTC initiated review of the bylaw,

[1:01:34] Voice 6: just leaving it up to individual straddle lot owners

[1:01:36] Voice 6: to apply for temporary use permits

[1:01:38] Voice 6: for their use of their RVs,

[1:01:40] Voice 6: or making a land use bylaw amendment application

[1:01:45] Voice 6: by the straddle lot corporation.

[1:01:46] Voice 6: And that's the option they've chosen.

[1:01:48] Voice 6: There's also a number of other sort of issues or potential amendments that were raised by

[1:01:55] Voice 6: Estrada as part of this application, including use of sleeping cabins or monkeys.

[1:02:02] Voice 6: The one permitted accessory storage building current bylaw may not be adequate for the

[1:02:13] Voice 6: use of owners looking at options for developing their lots and then there's also an issue with the

[1:02:21] Voice 6: in some existing hunters cabins as they're referred to on the island in this common

[1:02:27] Voice 6: property they're coming to the end of their life and so um potential amendments for that as well

[1:02:35] Voice 6: um so the report goes through the you know the various options for approaching this

[1:02:43] Voice 6: but essentially the recommendation is that the LTC proceed with considering an amendment

[1:02:50] Voice 6: to the associated alliance land use bylaw

[1:02:53] Voice 6: and that it consider this bylaw would look at

[1:02:58] Voice 6: allowing RDS as a temporary alternative to a dwelling but limit the length of time

[1:03:05] Voice 6: that they could be used. Also amend the zoning to permit the hunters cabins on the common property

[1:03:14] Voice 6: to have a common kitchen. That would also provide some alternate accommodation

[1:03:18] Voice 6: for owners prior to building. And also look at amending the current regulations

[1:03:26] Voice 6: for the storage building, it's very limited in what it can be used for currently, storage

[1:03:35] Voice 6: building to be constructed prior to building the dwelling, and looking at expanding that

[1:03:39] Voice 6: and allowing washrooms, toilets, obviously connected to a septic system, so that that

[1:03:49] Voice 6: could be constructed prior to the dwelling being constructed.

[1:03:54] Voice 6: So, as I

[1:03:54] Trustee McConchie (probable): said, the recommendation

[1:03:55] Voice 6: is to direct staff to proceed with developing a draft by-law

[1:04:01] Voice 6: if they want to the local trust committee.

[1:04:04] Voice 5: I have so many questions.

[1:04:05] Voice 5: Can I ask a question?

[1:04:07] Voice 5: Is there anything

[1:04:08] Voice 7: you wish to add?

[1:04:10] Voice 7: Yes, I might be able to clarify some things before they need to ask questions.

[1:04:15] Voice 7: First of all, I want to thank Robert Kojima and his staff for doing a comprehensive review

[1:04:22] Voice 7: view of this because what we're really trying to solve here is we're trying to we're trying to solve

[1:04:27] Voice 7: an issue of no available accommodations prior to building and it makes it very challenging

[1:04:37] Voice 7: on a number of levels we want people to get to know their properties before they start developing

[1:04:42] Voice 7: because what we see is we see other than the perimeter zones that you're not allowed to cut

[1:04:47] Voice 7: trees we see these these clear cuts happening and and uh it's because people are in a rush to get a

[1:04:54] Voice 7: house built and they don't really know where they want to build a house so they just clean an entire

[1:04:59] Voice 7: lodge or close to an entire lot and make makes a mess of the island um we want to avoid that

[1:05:04] Voice 7: our our bottom line here is we want to have alternate accommodations pre-built

[1:05:08] Voice 7: uh not forever but for for a fixed period of time and the island came up with a recommendation of

[1:05:15] Voice 7: four years and that typically would give somebody an opportunity to be there um several several

[1:05:22] Voice 7: seasons and several several years to um to review and decide on their on what they want to do with

[1:05:29] Voice 7: their property and where to site their house and and uh structure um uh as i walked in the door

[1:05:38] Voice 7: or today, I think Trustee Morrison was reading my mind

[1:05:44] Voice 7: because she mentioned a review

[1:05:47] Voice 7: of the official community plan,

[1:05:49] Voice 7: and that couldn't be more appropriate as well

[1:05:54] Voice 7: for our circumstances.

[1:05:56] Voice 7: The island's changed in many ways.

[1:05:58] Voice 7: It started off, well, it was 10 or 15 years ago,

[1:06:02] Voice 7: it started off as a millionaire vacation home island,

[1:06:06] Voice 7: and there was no modest buildings on there at all.

[1:06:10] Voice 7: It was anything that was built there was multimillion dollar.

[1:06:13] Voice 7: And think of the context of that 10 years ago,

[1:06:15] Voice 7: or 10 years ago, everything's a million dollars now.

[1:06:19] Voice 7: But the island has changed significantly

[1:06:22] Voice 7: from having zero full-time residents

[1:06:24] Voice 7: to now having about 20 full-time residents.

[1:06:26] Voice 7: And that trend seems to be continuing.

[1:06:30] Voice 7: So the demographic has changed significantly.

[1:06:32] Voice 7: the island stewardship has changed significantly too.

[1:06:38] Voice 7: We have a protocol with the Say What Nation

[1:06:41] Voice 7: for reburial, for example.

[1:06:43] Voice 7: So we have a notification process within there.

[1:06:46] Voice 7: We've got a comprehensive fire response,

[1:06:49] Voice 7: which was a good thing,

[1:06:50] Voice 7: because we had a bad fire a third of an acre

[1:06:52] Voice 7: a couple of weeks ago,

[1:06:53] Voice 7: and we were able to get on top, deal with it right away.

[1:06:56] Voice 7: I would say five or 10 years ago,

[1:06:58] Voice 7: that would have been a major forest fire.

[1:07:01] Voice 7: So, a lot of changes and we want to support those changes with considerate building practices

[1:07:11] Voice 7: and to do that, we need to get to the options that owners need to make good decisions.

[1:07:19] Voice 7: The other piece of that is, we also don't want to see owners driving their boats back

[1:07:25] Voice 7: back and forth at, and I've got a dollar figure

[1:07:28] Voice 7: for our boat, and ours is just a little boat.

[1:07:31] Voice 7: It's $75 for a round trip from Sydney Island to Sydney

[1:07:37] Voice 7: at whatever the cost of the fuel is now.

[1:07:40] Voice 7: So it's very significant.

[1:07:42] Voice 7: And you can imagine the greenhouse gases,

[1:07:45] Voice 7: unnecessary greenhouse gases versus somebody staying

[1:07:47] Voice 7: on the island temporarily to do clearing work

[1:07:51] Voice 7: and development work that's pre-built.

[1:07:54] Voice 7: all

[1:07:55] Voice 5: right all right so you saw how it happened before we're gonna have some conversations

[1:07:58] Voice 5: yes

[1:07:59] Trustee McConchie (probable): and you're representing the strata council i

[1:08:04] Voice 7: i'm i'm not on strata council but i've been

[1:08:06] Voice 7: delegated by strata council to manage this oh

[1:08:09] Trustee McConchie (probable): okay thanks for coming today

[1:08:11] Trustee McConchie (probable): yeah

[1:08:12] Voice 10: any questions

[1:08:13] Voice 12: so go ahead

[1:08:15] Voice 10: and have a seat

[1:08:16] Voice 12: we can we can talk to you you're

[1:08:18] Voice 12: close to the

[1:08:19] Voice 12: mic there so um i'm really excited about this because i i've been thinking about this the

[1:08:25] Voice 12: outline islands in sydney island for some time and feeling like you guys don't get a lot of attention

[1:08:29] Voice 12: so the big question that i have for you robert is um is this enough to because i know how we

[1:08:36] Voice 12: so we just went we're going through land use bylaw review here and part of the setting of the project

[1:08:41] Voice 12: charter is also the boundary setting of the project charter and so whether we need ocp

[1:08:47] Voice 12: amendments potentially included in it or not because i know we hadn't originally included

[1:08:50] Voice 12: ocp amendments but then there's i think there's some things that just because of the nature of

[1:08:55] Voice 12: them ended up being no cp amendments for

[1:08:57] Voice 6: the language yeah yeah and so like consequential

[1:09:00] Voice 6: amendments as it's proposed now no we would not need no cp amendment okay it would function

[1:09:07] Voice 6: and i did some analysis that's attached to the staff report and pointing out that it falls within

[1:09:13] Voice 6: in the permitted policy, under the policies of the OCP.

[1:09:18] Voice 6: So at this point, as proposed, they won't be in OCP.

[1:09:21] Voice 6: It's just the land use bylaw amendment,

[1:09:23] Voice 6: and of course it would just apply to CDI.

[1:09:26] Voice 12: Yeah. Okay. Right. Good point.

[1:09:29] Voice 12: So then my question to you is,

[1:09:32] Voice 12: are there other things that you know of in your OCP

[1:09:35] Voice 12: that you think are worth the time and energy

[1:09:38] Voice 12: that's going to be required to engage in this process?

[1:09:40] Voice 12: because this is not necessarily an insignificant process to go through and that's okay maybe we'll

[1:09:45] Voice 12: get all smooth and some amazing thing will happen our 22 or something that are in the world

[1:09:52] Voice 12: come a little bit faster to process but i just want to make sure that if there's this level of

[1:09:56] Voice 12: work getting done on sydney island that other things potentially are considered if they're

[1:10:01] Voice 12: efficient to consider at this time yeah

[1:10:04] Voice 7: i think having a review of the efficient i don't know when

[1:10:11] Voice 7: the last one was done first 2013.

[1:10:14] Voice 10: oh so it's not too long ago i think we're

[1:10:15] Voice 10: 2007 or something

[1:10:17] Voice 10: the

[1:10:17] Voice 6: ocp was adopted in 2002 okay 2003. okay

[1:10:23] Voice 10: um

[1:10:23] Voice 6: there was significant amendments in 2013 again

[1:10:29] Voice 6: focused on Sydney

[1:10:29] Voice 10: Islands. And

[1:10:31] Voice 6: that was to address the geotechnical issues. So that's

[1:10:35] Voice 6: when the geotechnical development permit areas were added. A whole range of other amendments

[1:10:39] Voice 6: were done in 2013.

[1:10:42] Voice 12: So basically from my perspective, and maybe if you want to just

[1:10:47] Voice 12: continue if there's anything else you were going to

[1:10:48] Voice 7: say. Yeah, so to the point of climate change

[1:10:54] Voice 7: As an example, owners are encouraged to build bigger houses because they have family come and visit versus building smaller houses and having the ability to have a bunky with just sleeping quarters in there.

[1:11:09] Voice 7: No washrooms, no kitchen that's not heated for most of the year and is available for when family comes.

[1:11:18] Voice 7: right we were in that position when we built we started off my wife and i wanted a one bedroom

[1:11:24] Voice 7: small modest types we ended up putting four bedrooms in at the end because the options

[1:11:31] Voice 7: were not there to have a another two bedroom monkey for example that would allow us to

[1:11:37] Voice 7: to accommodate family when they come

[1:11:40] Voice 12: so cottages are not permitted

[1:11:42] Voice 6: um so going back to their

[1:11:45] Voice 6: original they actually had a rezoning prior to 2002 um and cottages were eliminated and basically

[1:11:53] Voice 6: converted into dwellings at that point um so there's just one dwelling for a lot of one house

[1:12:00] Voice 6: per lot and it's got a maximum floor it's quite a large maximum for it it does have a maximum floor

[1:12:05] Voice 6: area it's

[1:12:06] Voice 10: not percentage like here uh

[1:12:07] Voice 6: there's a lot of coverage but they're relatively large

[1:12:10] Voice 7: what would you say the average size the most most are about about two acres some are a little

[1:12:15] Voice 10: larger sorry that was my question the maximum house

[1:12:19] Voice 10: size it's like it's

[1:12:20] Voice 6: 5 000 square feet

[1:12:21] Voice 6: yeah so that's quite generous yeah um so yeah so cottages currently aren't permitted um you know

[1:12:32] Voice 6: one option that's um strata council's variable i suppose in the ltc is something like what maine

[1:12:39] Voice 6: is looking at

[1:12:40] Voice 6: when they're saying oh there's that five thousand square foot aggregate total

[1:12:44] Voice 6: that it could be distributed yeah

[1:12:46] Voice 10: let's talk here about that too okay

[1:12:49] Voice 12: all right so i think that this

[1:12:55] Voice 12: motion as it is seems like a good motion just to get the conversation underway and like it may

[1:13:00] Voice 12: evolve a little bit and have to be tweaked related to some of the other issues my big one generally

[1:13:05] Voice 12: speaking whenever we're going to engage in bylaws is to think really carefully about how those

[1:13:11] Voice 12: you know weave into both reconciliation and climate change because those emotions

[1:13:14] Voice 12: but i think staff are starting to get super savvy about that so like like you know really

[1:13:21] Voice 12: integrating those ideas into the any work should kind of be the norm so um yeah so i'm gonna to go

[1:13:28] Voice 12: ahead um

[1:13:30] Trustee McConchie (probable): yeah like i'll click it so quickly just so i'm understanding the issue in simple terms

[1:13:37] Trustee McConchie (probable): terms. Sydney Island's an island governed by North Pender. Sydney doesn't have its own LTC as a

[1:13:44] Trustee McConchie (probable): strata council. We've done a whole bunch of our best efforts to go to the island in a trip. Right

[1:13:50] Trustee McConchie (probable): you guys asking what you think anytime there's an application and I hope that continues in the next

[1:13:54] Trustee McConchie (probable): trustee term because we don't other than this is the only interaction

[1:13:59] Voice 1: we really have.

[1:14:00] Trustee McConchie (probable): So the way

[1:14:01] Trustee McConchie (probable): I understand it I what I don't understand is why wasn't this rule in before like that's how people

[1:14:05] Trustee McConchie (probable): people exist on the islands like they come and they have a little cabin that's how my dad did it

[1:14:09] Trustee McConchie (probable): and then we had this little trailer that we hung out in and dad built up the cabin and

[1:14:14] Trustee McConchie (probable): why wasn't that in place before i don't get it

[1:14:16] Voice 6: so now we could probably give some more of the

[1:14:18] Voice 6: context but

[1:14:20] Voice 6: as of just even just 10 years ago um the owners at that time did not want

[1:14:26] Voice 6: but that's changed over the last decade and a half or so what

[1:14:31] Trustee McConchie (probable): was the rationale behind that

[1:14:32] Trustee McConchie (probable): what are they what were they the

[1:14:34] Voice 7: demographic was a um and i don't want to disparage my neighbors but

[1:14:39] Voice 7: it was it was a a wealthy person's summer vacation location it was rvs there was one place for was

[1:14:47] Trustee McConchie (probable): there changes to the subdivision or something or were all those locks always for sale it just

[1:14:51] Trustee McConchie (probable): all of a sudden there's

[1:14:51] Trustee McConchie (probable): this baby boom population boom of uh people on sandy island also is that

[1:14:57] Trustee McConchie (probable): right

[1:14:57] Voice 7: part of that came with the beginning of covid the yeah the

[1:15:00] Voice 7: sales just uh there was some

[1:15:02] Voice 7: big turnover in in a lot of ownership i forget how many lots turned over in a couple of years

[1:15:08] Voice 7: but more than that wow really um

[1:15:10] Voice 6: just just going back even further like into the 90s was originally

[1:15:14] Voice 6: 24 uh large 24

[1:15:17] Voice 7: or eight or something it was a small 12 yeah it was 12 lots that was subdivided

[1:15:24] Voice 7: down and they each

[1:15:24] Voice 6: have a certain number of um dwellings permitted within each of those larger

[1:15:29] Voice 6: yeah they were

[1:15:30] Voice 6: kind of like uh they're called ranges east range west um and the zoning of the

[1:15:37] Voice 6: day going back to the 70s distributed you know four houses in this one seven in this one and

[1:15:43] Voice 6: there was even a table to track them all um and um the strata council back in the early 2000s

[1:15:53] Voice 6: basically say we don't it's too complex um we want to be able to do a subdivision

[1:15:58] Voice 6: for those number of dwellings that are permitted okay

[1:16:02] Trustee McConchie (probable): so are there any uh other than what's the

[1:16:05] Trustee McConchie (probable): definition of a hunter's cabin uh what does that even mean the

[1:16:10] Voice 6: hunter's cabin is what's referred

[1:16:11] Voice 6: to common colloquially on the island uh the bylaw calls them sleeping cabins but there's no kitchens

[1:16:17] Voice 6: permitted okay so one of the issues is uh how do people cook when they're staying in these cabins

[1:16:22] Voice 6: it's called hunters cabins because basically it's used primarily but also contractors um how many

[1:16:29] Voice 7: of those exist online there's two there's two remaining one was taken down because it was

[1:16:34] Voice 7: unserviceable and the other two getting close to so would that if the changes to this would allow

[1:16:39] Trustee McConchie (probable): for more construction potentially

[1:16:41] Voice 6: but it would allow uh kitchen facilities cooking facilities

[1:16:46] Voice 6: in the hunter's cabins but

[1:16:48] Trustee McConchie (probable): what so how does it how is that governed like people can just randomly

[1:16:50] Trustee McConchie (probable): build hunter's cabins in the middle of the common land

[1:16:52] Voice 7: no it would there be strata strata council

[1:16:56] Voice 7: or common so

[1:16:58] Trustee McConchie (probable): strata council would have to approve the construct the amount of construction of it

[1:17:02] Trustee McConchie (probable): and they need to ask the local trust committee exactly to permit for kitchens in these cabins

[1:17:06] Trustee McConchie (probable): and

[1:17:07] Voice 6: they're within a designated yeah

[1:17:08] Trustee McConchie (probable): okay zone yeah service what are the negative potential

[1:17:13] Trustee McConchie (probable): potential negative impacts of us approving this thank you guys what are the negative impacts

[1:17:18] Trustee McConchie (probable): potentially that it's unanimous with the strata council stead but what are the potential negative

[1:17:22] Trustee McConchie (probable): impacts of this um

[1:17:24] Voice 7: well the i know i understand the objection of the sleeping cabins since

[1:17:28] Voice 7: there's supposed to be one residence on on the island and i think that's something that can be

[1:17:33] Voice 7: regulated by strata council itself we don't want rental on the island uh either that's and and

[1:17:40] Voice 7: that would be that would be uh the that would be the concern is now you've got this that's right

[1:17:45] Voice 7: potential residents even though it wouldn't necessarily have a bathroom or not i think

[1:17:49] Voice 7: actually sleeping cabins have a bathroom but they don't have a kitchen um so that that's a potential

[1:17:56] Voice 7: outcome or a negative unintended consequence so

[1:17:59] Trustee McConchie (probable): it's not it sounds to me like it's not a problem

[1:18:01] Trustee McConchie (probable): now like it's not like it's this is going to help folks it's like building an island it's like you

[1:18:06] Trustee McConchie (probable): guys are back in the 1970s kind of relative to pender it feels like it's

[1:18:10] Voice 12: interesting but their

[1:18:11] Trustee McConchie (probable): laws aren't up

[1:18:12] Voice 12: yeah but it's interesting because we had a situation here on pender like that

[1:18:15] Voice 12: ourselves personally and what we did was we built a building it was to accessory building codes you

[1:18:21] Voice 12: don't necessarily what accessory buildings are about or not i'm not clear about but we built it

[1:18:25] Voice 12: to accessory building code but built it as a house so that it had a kitchen in it and then proceeded

[1:18:30] Voice 12: to rip the kitchen out when we build our house right

[1:18:32] Voice 6: that's that's one of the yeah yeah points

[1:18:35] Voice 6: and by currently they're only allowed without the house they're only about a really small storage

[1:18:42] Voice 6: building right um that was one of the 2015 amendments right but it seems like that's

[1:18:47] Voice 6: inadequate it doesn't make any sense you know someone's coming to the property in the summer

[1:18:53] Voice 6: to start to make their plans and all they can have is a little story they can't even put in

[1:18:58] Voice 6: in a washroom connected to a proper septic field

[1:19:01] Voice 6: under the current .

[1:19:02] Trustee McConchie (probable): How many people are on the strata council?

[1:19:05] Voice 6: There's seven.

[1:19:06] Trustee McConchie (probable): Seven.

[1:19:07] Trustee McConchie (probable): And does the strata council have hot political debates?

[1:19:10] Trustee McConchie (probable): Is it a divided strata council?

[1:19:13] Trustee McConchie (probable): Is the vision of the island really clear?

[1:19:15] Voice 7: No, we've actually had strategic planning meetings

[1:19:18] Voice 7: over the last few years.

[1:19:19] Voice 7: I mean, that's how we advanced re-burial protocols,

[1:19:24] Voice 7: our fire plans.

[1:19:26] Voice 7: the fallow deer things uh is a 50 50 split

[1:19:31] Voice 7: and uh so who knows where that's going yet um no it's it's uh it's a fairly fairly cohesive

[1:19:40] Voice 7: community and in uh in the staff report there was a mention of uh a franchise community what

[1:19:48] Voice 7: had happened is a couple of we believe a couple of people one of which who we believe has left

[1:19:55] Voice 7: the island made went around the entire island and documented all of the trailers on there and then

[1:20:03] Voice 7: made complaints to islands trust and four islands trust staff got stuck with these this massive

[1:20:10] Voice 7: complaints um on on trailers or recreational vehicles that have been tolerated some of them

[1:20:17] Voice 7: have been there for years uh and and some of them barely use some of them some of them use regularly

[1:20:23] Voice 7: So, there was general agreement on the island that we don't want RVs on there forever, but there is a time and a place for them.

[1:20:35] Trustee McConchie (probable): So, that's interesting. So, one person went around your island making complaints about an RV and categorizing things.

[1:20:43] Trustee McConchie (probable): We don't know anything about that one person on North Pender going around with petitions and stuff.

[1:20:48] Trustee McConchie (probable): It was about 12 trailers.

[1:20:52] Trustee McConchie (probable): it's amazing the power one person can have over stirring up the community that's it's disappointing

[1:20:57] Trustee McConchie (probable): to hear well i wanted to hear from strata council uh representative it sounds because i i'm not i

[1:21:03] Trustee McConchie (probable): would not be comfortable if this was a divided strata council on this particular issue and

[1:21:07] Trustee McConchie (probable): and as indicated in the staff report there's unanimous consent you've done a strategic plan

[1:21:11] Trustee McConchie (probable): i'm comfortable with uh the proposals i'm not sure you need to make any amendments just

[1:21:14] Trustee McConchie (probable): no

[1:21:15] Voice 12: i'm comfortable at this point because this is not saying that it is the draft by lives just to

[1:21:19] Voice 12: go off ahead and like work on it so at this point i think and uh but i would like to be like i would

[1:21:25] Voice 12: like to attend some of the meetings related to this so that assuming that i can so whoever the

[1:21:31] Voice 12: new trustees are i would like them to be looped into some aspect of this so they're really aware

[1:21:35] Voice 12: when it comes back to them

[1:21:36] Voice 6: yeah it makes sense to do a site visit yeah

[1:21:38] Voice 12: or even just virtually

[1:21:39] Voice 12: be like looped into the meetings at some point if that's possible so that there's a little more

[1:21:43] Voice 12: awareness yeah yeah that'd be great yeah all right

[1:21:47] Voice 5: definitely a site visit is uh

[1:21:49] Voice 5: one of my recommendations

[1:21:51] Voice 5: because that's so useful yeah

[1:21:53] Voice 12: i'm happy to come visit anytime

[1:21:54] Voice 12: yeah

[1:21:55] Trustee McConchie (probable): that's great but it's just a right before anyone do you mind me out of curiosity what is

[1:22:05] Trustee McConchie (probable): the budget for your strata council what does it cost to run

[1:22:07] Voice 7: your strata council do you have an

[1:22:09] Voice 7: approximation um i was on strata council a few years back um there's there's a lot there's a

[1:22:18] Voice 7: lot that goes into the budget and a lot of variable because we have development happening

[1:22:23] Voice 7: for example um there's there's uh gravel and sand extraction in the in the permitted pits so that

[1:22:32] Voice 7: that changes the income profile significantly with

[1:22:35] Trustee McConchie (probable): the average you've got

[1:22:36] Voice 7: 111 111 lots and

[1:22:39] Voice 7: and the strata fees are around 300 a month per month per line okay so that gives you a night

[1:22:46] Voice 10: it's

[1:22:47] Trustee McConchie (probable): just interesting how some islands around my strategy was a little bit with a little dash

[1:22:50] Trustee McConchie (probable): violence trust and some are fully governed with you know it's interesting i don't know

[1:22:56] Trustee McConchie (probable): if any other strata uh situation on in our associated islands

[1:23:00] Trustee McConchie (probable): islands. Okay, interesting. Okay, great. I'd be happy to move

[1:23:07] Trustee McConchie (probable): the motion. Thank you very much.

[1:23:09] Trustee McConchie (probable): All

[1:23:10] Voice 12: right. So I move that the North Pender Island Local Trust

[1:23:13] Voice 12: Committee request to have to prepare a draft bylaw to amend

[1:23:16] Voice 12: North Pender associated islands bylaw number 148 2003 as it

[1:23:21] Voice 12: pertains to Sydney Island to allow residential use of RVs

[1:23:25] Voice 12: for a limited period to permit kitchens in existing hunters

[1:23:28] Voice 12: first cabins and to amend the maximum floor area permitted storage building i

[1:23:33] Trustee McConchie (probable): second the motion

[1:23:35] Voice 12: any discussion uh maybe the last thing i'll say on this is it's probably i don't know if you know it

[1:23:42] Voice 12: or not but i am not a fan of long-term use of rvs because of the safety and health related issues of

[1:23:49] Voice 12: them but the use that you're describing seems to be the reasonable use of rvs so just to know that

[1:23:54] Voice 12: any

[1:23:56] Voice 5: further discussion all those in favor and that's carried thank

[1:24:02] Trustee McConchie (probable): you for coming today

[1:24:06] Voice 5: beautiful

[1:24:07] Voice 16: all right so trustees

[1:24:12] Voice 5: so uh the next thing we have here is um top priorities yep do you have any top priorities

[1:24:20] Voice 5: and project lists are there any questions or anything at this time on those lists or okay

[1:24:25] Voice 12: wait a minute so why am i saying so we're

[1:24:30] Voice 5: on 13 right um well the trust committee projects there's

[1:24:34] Voice 5: nothing on the agenda is there any questions you have yes i

[1:24:36] Voice 5: did have a question because something

[1:24:38] Voice 5: came up

[1:24:38] Voice 12: in our um town hall that i just wanted to address oh can i yes sure okay so i had two notes

[1:24:46] Voice 12: um at least two notes here so because we don't have the land use bylaw project on our meeting

[1:24:52] Voice 12: agenda today how are we addressing any and because we already have canceled the october first meeting

[1:24:58] Voice 12: how are we would anybody have suggestions on how to address the feedback that we've got so that it

[1:25:04] Voice 12: is maintained forward or revised in a way so that it's part of the project so

[1:25:10] Voice 6: there was a staff

[1:25:11] Voice 6: report already been prepared by kim for the october first

[1:25:13] Voice 16: meeting um

[1:25:14] Voice 6: so anything new that comes up

[1:25:17] Voice 6: The LTC wants some staff to comment on, provide options, that report could be revised for the next time that item comes back.

[1:25:30] Voice 12: So then maybe I take back what I said earlier, because if we only have one more meeting before October 27,

[1:25:36] Voice 12: maybe we take these last couple of things in the report that she has and make sure that's on the October 27 meeting,

[1:25:41] Voice 12: just so we can do any last revisions into that space for the next trust committee.

[1:25:46] Voice 12: because

[1:25:47] Voice 10: I do think

[1:25:48] Voice 12: that things like the farm piece of Kim are you there um did the the the

[1:25:58] Voice 12: piece on the farm already get into the October 1st report preparation it did sorry

[1:26:04] Voice 9: yes it did

[1:26:06] Voice 9: but I'd like to expand on it a little bit more to add on comments about the the right to farm act

[1:26:12] Voice 12: okay so um I think maybe the way to go forward with this would be to include that into the

[1:26:20] Voice 12: the October 27th meeting with some very specific decision points of what what amendments we might

[1:26:26] Voice 12: need to put into the current land use bylaws so that the synthesized version comes forward to the

[1:26:30] Voice 12: next trust so just so

[1:26:31] Voice 12: all of our thinking from this term is in that next round yep

[1:26:37] Voice 9: we can do that

[1:26:38] Voice 9: you need anything from

[1:26:41] Voice 9: us to do that or

[1:26:42] Voice 12: nope

[1:26:43] Voice 9: no I will amend the report that I originally had for

[1:26:45] Voice 9: october 1st and we'll put it on the um the meeting october 27th electronic meeting okay

[1:26:54] Voice 12: and um

[1:26:59] Voice 12: and so the the other one that came up sorry i just had to look at my notes the other one came

[1:27:04] Voice 12: up was just related to the c2 zoning at the driftwood the c2 zoning at the driftwood was

[1:27:10] Voice 12: um is something that i think has to go forward to the next trust council because i think it's

[1:27:15] Voice 12: and the water testing and Dorothy's not here right now but the water shortage issue came up

[1:27:20] Voice 12: with a new to you um went through their water testing or their water proof of water uh

[1:27:26] Voice 12: conversations with the trust and with um so we actually have quite significant information about

[1:27:31] Voice 12: the current state of water at the Driftwood um and so that's not just uh and the comments that

[1:27:37] Voice 12: she made were more about winter water like November water is not the same as water in July

[1:27:42] Voice 12: and so like there's a a little bit of a conflated issue there and i just want that issue really well

[1:27:49] Voice 12: documented for um conversation when we have the first conversation with the new ltc yeah i could

[1:27:58] Voice 9: add um i'll provide comments on that in the october 27th report so then it's in that staff

[1:28:06] Voice 9: report and so new trustees can also refer to that that would be

[1:28:10] Voice 9: really good and so

[1:28:11] Voice 12: just if we can

[1:28:11] Voice 12: bring forward the information that we had related and robert you i think you were involved with those

[1:28:16] Voice 12: conversations and maybe phil was about the new to you i know phil you and i have talked about it

[1:28:20] Voice 12: about the nudity group of water so we just that information is knowledge that we have as a local

[1:28:26] Voice 12: trust committee that i just want to make sure is like brought forward into this uh and of course

[1:28:33] Voice 12: our groundwater study like deeply informs some of that work too so okay so that would be great

[1:28:41] Voice 12: if we could just make sure that those comments are in the report that you bring forward to the

[1:28:45] Voice 12: October meeting so it's all captured um and then uh and then we can decide what to do I would like

[1:28:53] Voice 12: a decision motion in the October meeting I know it's an in-between thing we'll just see how the

[1:28:58] Voice 12: election goes if we decide to do that or not but I would like a decision motion with respect to this

[1:29:03] Voice 12: um submission uh around farms there is a motion in the submission from Joyce and I'm carrying

[1:29:12] Voice 12: and company and um and i just would like a motion as an option in the staff report okay i can

[1:29:21] Voice 9: provide that thank you i

[1:29:23] Voice 12: think that's my my bits no other questions on the work program oh wait

[1:29:29] Voice 9: wait there was

[1:29:30] Voice 12: one more that i don't have paperwork in front of me but we had digital

[1:29:32] Voice 12: information um did you get information for the um report that you were just talking about did

[1:29:39] Voice 12: you get information about the light uh related issue yes

[1:29:43] Voice 9: yes i've co i've provided comments

[1:29:45] Voice 9: regarding the residential lighting thank you okay all

[1:29:49] Voice 12: right any other questions

[1:29:52] Voice 12: there's one just the last few details the various things yeah sorry can i just allow for one

[1:30:00] Voice 12: Sure. Joyce, just a

[1:30:01] Voice 11: question. If there was a report prepared for October the 1st, could that be circulated so that people could understand what was put forward well before

[1:30:12] Voice 11: the 27th?

[1:30:14] Voice 12: Yeah, because it's already mostly written now because of the October 1st meeting. Kim, when would we be able to have that out on the website?

[1:30:21] Voice 12: website?

[1:30:22] Voice 9: I can put it out earlier, perhaps I would have to take a look perhaps two weeks before the

[1:30:27] Voice 9: deadline, we could potentially post it on the website. And it will also be included in the

[1:30:31] Voice 9: agenda one week.

[1:30:33] Voice 12: That would be really helpful just to be able to get that circulating for any last

[1:30:37] Voice 12: comments before it goes forward. And we understand

[1:30:38] Voice 12: there will be changes depending on what the new

[1:30:40] Voice 12: Trust Council is, but it'd be good to get as much of that synthesized as we can before we switch

[1:30:46] Voice 12: over thank you thank

[1:30:48] Voice 16: you very much okay

[1:30:51] Voice 5: now the top priorities and projects lists are there is

[1:30:54] Voice 5: there anything that needs to be yeah

[1:30:57] Voice 12: so to mr sketch's comment earlier can i have some

[1:31:03] Voice 12: understanding for about item number seven maybe it's a conversation i'm not completely um okay

[1:31:09] Voice 12: So let's just take the top areas first.

[1:31:12] Voice 12: Sorry, let's just take

[1:31:13] Voice 12: the top first.

[1:31:16] Voice 12: I am still, so we had a question.

[1:31:21] Voice 12: I don't know where it was.

[1:31:22] Voice 12: Maybe it was at the All Canada's meeting last week.

[1:31:24] Voice 12: Actually, it could come up.

[1:31:25] Voice 12: And we had a question about where

[1:31:27] Voice 12: is the public facing information on the water sustainability,

[1:31:30] Voice 12: the groundwater sustainability?

[1:31:32] Voice 12: Can we just get an update on that?

[1:31:36] Voice 6: Sorry, on the groundwater project?

[1:31:38] Voice 6: Yeah,

[1:31:39] Voice 12: like a public facing interface because people want to see those maps, and yeah,

[1:31:42] Voice 6: I'm not sure what's posted currently on the North Pender site and was mapping on the Galliano site because it's got the same project.

[1:31:51] Voice 8: It's there now.

[1:31:57] Voice 12: No, it's not Phyllis.

[1:31:59] Voice 12: It's William, right?

[1:32:00] Voice 6: Well, Nerissa's portion of the project.

[1:32:05] Voice 6: Okay.

[1:32:05] Voice 6: So there's a couple of staff reports.

[1:32:07] Voice 6: So there's quite a number of staff reports on there.

[1:32:10] Voice 12: I'll just make

[1:32:11] Voice 6: sure the website's up to date with whatever's available.

[1:32:14] Voice 12: Okay.

[1:32:14] Voice 12: And it would be located on the North Pender site.

[1:32:17] Voice 12: So if we're trying to direct people, we would direct them to the North Pender site.

[1:32:20] Voice 12: For

[1:32:20] Voice 6: this element, like the implementation element of the project, it should be on the

[1:32:24] Voice 6: North Pender site.

[1:32:25] Voice 6: Yeah.

[1:32:25] Voice 6: um there's also somewhere on the website um grounded a groundwater page on the website

[1:32:36] Voice 6: generally it will have other information on it yeah

[1:32:39] Voice 12: just so you know i've had trouble finding

[1:32:41] Voice 12: that and i'm the trustee that's not great um and i had looked under um programs overview and i see

[1:32:50] Voice 12: fresh water sustainability which i guess is where it is okay but because we're referencing

[1:32:55] Voice 12: is groundwater, people are struggling to locate it.

[1:32:57] Voice 12: So it might wanna just fresh water, including, I don't know,

[1:33:00] Voice 12: just, we should start referencing it as fresh water

[1:33:03] Voice 12: so that it's easier to find.

[1:33:07] Voice 12: So, okay.

[1:33:10] Voice 12: I'm still not sure if I see a mapping tool here

[1:33:13] Voice 12: that I can go and look at.

[1:33:18] Voice 12: Basically, my concern is that we provide information,

[1:33:23] Voice 12: like we saw an interface that was demonstrated to us

[1:33:26] Voice 12: of like how to look at the ground water but I don't know where to find it and that is like an

[1:33:33] Voice 12: awesome tool it should be like front and center on the website just

[1:33:41] Voice 6: like the freshwater sustainability

[1:33:43] Voice 6: page on your website on your programs there's quite a bit of information there and so on right

[1:33:49] Voice 12: but all I see is pdfs and like as a as a person who lives on this island I go to that page and I

[1:33:55] Voice 12: And I want to know, am I living in an area,

[1:33:59] Voice 12: like I want to see the maps, just want to find maps, right?

[1:34:02] Voice 12: So, and that's what I, number one thing I get asked,

[1:34:04] Voice 12: where's the maps?

[1:34:05] Voice 6: So they're here, groundwater well maps.

[1:34:08] Voice 6: Mm-hmm, it's different.

[1:34:11] Voice 6: Mapping appendices.

[1:34:18] Voice 5: And that is, part of the project

[1:34:20] Voice 5: is about creating a more user-friendly-

[1:34:23] Voice 5: But we

[1:34:23] Voice 12: had it demonstrated months ago.

[1:34:25] Voice 12: Dashboard, I know.

[1:34:26] Voice 12: And I just want to see where it is.

[1:34:29] Voice 12: so so it's an awesome project so um i just want to be able to show it to people maybe specifically

[1:34:38] Trustee McConchie (probable): what you're looking for is the maps where there's the high recharge there's the

[1:34:42] Trustee McConchie (probable): zones that's right

[1:34:43] Trustee McConchie (probable): so basically if i'm understanding trustee morrison correctly there's lots of great information on the

[1:34:47] Trustee McConchie (probable): website thanks to staff for doing that however would it be wouldn't it be nice at the top of

[1:34:52] Trustee McConchie (probable): page most people are asking for just those maps with the high recharge or low recharge areas

[1:34:58] Trustee McConchie (probable): uh that were presented at our community information meetings um you know certainly

[1:35:03] Trustee McConchie (probable): william and norris has done a whole bunch of projects and this kind of goes back to like i

[1:35:07] Trustee McConchie (probable): hate to sound like um one of those guys like bezos or steve jobs but they do have a really good point

[1:35:12] Trustee McConchie (probable): they always say well what's the customer experience like rather than like i can invent all this

[1:35:17] Trustee McConchie (probable): technology and tell you how great it is but like the person going to the technology is the way that

[1:35:22] Trustee McConchie (probable): perspective should be so maybe future trust committees or trust council can really consider

[1:35:27] Trustee McConchie (probable): that like what are people literally looking for on the website it sounds to me in the groundwater

[1:35:31] Trustee McConchie (probable): saying and i agree with you they just want to see a map of whether or not their house has

[1:35:35] Trustee McConchie (probable): low groundwater recharge and then they want to see okay here's a here's a community information

[1:35:40] Trustee McConchie (probable): meeting video i can click on click boom simple you know and then if they want to get more nerdy

[1:35:46] Trustee McConchie (probable): about it then they can go into all the various links that are there yeah so that's probably

[1:35:50] Trustee McConchie (probable): something you can i mean it's all it's an endless battle you know trying to get information to the

[1:35:54] Trustee McConchie (probable): public and getting it on the website and all that so i understand the challenges of that but

[1:35:58] Trustee McConchie (probable): yeah maybe

[1:35:59] Trustee McConchie (probable): it's having like a trust for dummies kind of section or something a simple

[1:36:03] Trustee McConchie (probable): simple simple abc thing uh could be something that future trust committees work on and for instance

[1:36:09] Voice 12: like we actually do have a thing that's quite good actually of like an i want to and there's

[1:36:13] Voice 12: maps there but the groundwater recharge maps aren't there okay well

[1:36:16] Voice 12: so like that would be

[1:36:18] Voice 12: great just to add them to that page it

[1:36:20] Trustee McConchie (probable): seems like people are looking for that stuff so that would be

[1:36:22] Trustee McConchie (probable): great stuff well like you

[1:36:25] Voice 5: said that's part of the board projects have to build in yep communication

[1:36:31] Voice 5: budgets

[1:36:31] Trustee McConchie (probable): yes i

[1:36:32] Voice 5: know

[1:36:33] Trustee McConchie (probable): you're gonna say that yeah

[1:36:34] Voice 12: yeah cost money

[1:36:39] Voice 12: um but the reality is that like we can do all the great work we want but if we are not showing it to

[1:36:46] Voice 12: public it is moot because we are we're undermining ourselves yeah

[1:36:50] Trustee McConchie (probable): i guess and what i'm asking i don't

[1:36:52] Trustee McConchie (probable): costs shouldn't cost that much money it's just moving something on a website just so it's easier

[1:36:56] Trustee McConchie (probable): to find but anyways um anything

[1:36:59] Voice 12: else that was the so um project net okay so that was the top

[1:37:04] Voice 12: priorities okay moving on from the top priorities all right

[1:37:08] Voice 12: projects list okay so to mr sketch's

[1:37:12] Voice 12: point of number seven being on our projects list can somebody remind me why it's there without a

[1:37:17] Voice 12: motion we added that back

[1:37:19] Voice 5: actually it was added well it says 11 22 but i thought we added it

[1:37:25] Voice 5: i know we thought we'd added it earlier in time the concept and this is just a concept for a

[1:37:30] Voice 5: project an area plan is the opportunity to get into like more detail it's it is a relative of

[1:37:41] Voice 5: the ocp it can be in the ocp it could live separate from the ocp but it's a it allows

[1:37:46] Voice 5: you to get into more detail about a specific location

[1:37:50] Voice 12: okay so i just want clarity that it

[1:37:53] Voice 12: doesn't mean we're building a village is that is that what an area plan means it no

[1:37:58] Voice 5: but an area

[1:37:59] Voice 5: plan just it's literally you focus in on the geographic area and have specific policy for

[1:38:07] Voice 5: that area so it's like a neighborhood i think of it that way it's the policy for that neighborhood

[1:38:12] Voice 5: but and I know when we first talked about it we talked the corridor we talked about this

[1:38:16] Voice 5: browning too driftwood sort of that that's what that's an area that has specific issues and

[1:38:23] Voice 5: challenges and transportation so you know if a future trust committee chose to do a project

[1:38:30] Voice 5: like that they would they would decide what you know all those conditions of what you're looking

[1:38:35] Voice 5: looking at and it could either be may end up just being an amendment to the OCP or it could be

[1:38:41] Voice 5: standalone area plan well

[1:38:43] Voice 3: I'd say this is up to you trustee Morrison I mean what what heading do

[1:38:46] Voice 3: you want to take on in the next term it's not

[1:38:48] Voice 12: actually yeah it's definitely are we going to

[1:38:51] Voice 12: rename this the future projects report this is not

[1:38:53] Voice 12: actually our current yeah

[1:38:54] Voice 8: so

[1:38:55] Voice 12: that would help

[1:38:56] Voice 12: a lot that it's not our current projects and it's communicated more appropriately um so so the idea

[1:39:04] Voice 12: of an area plan i remember having conversations about having a transportation corridor kind of

[1:39:09] Voice 12: piece there um so i actually don't necessarily have a problem with thinking about that i do want

[1:39:17] Voice 12: to kind of note it somewhere in the description of this that it is about it's not just the driftwood

[1:39:24] Voice 12: center just to be clear like it's that whole area and transportation around it um and it's not

[1:39:31] Voice 12: not necessarily saying that so I don't know how to say this in a positive way Robert you might want

[1:39:36] Voice 12: to because because basically I'm not necessarily saying hey let's create a village in the driftwood

[1:39:42] Voice 12: by putting this this project on the list the idea is

[1:39:45] Voice 12: let's make sure people don't get run over when

[1:39:48] Voice 12: they're coming up from their boats to the driftwood and like let's make sure that we actually have the

[1:39:52] Voice 12: the green planting and like you know it's supposed to be done there potentially maybe even housing

[1:39:58] Voice 12: over top of it that should have been there maybe isn't i don't know whatever just

[1:40:02] Voice 6: so maybe it's

[1:40:03] Voice 6: the concern is this that just identifies the driftwood center yeah so

[1:40:07] Voice 6: i mean the driftwood

[1:40:07] Voice 6: center itself is zoned commercial has a development permit area has issued development permits

[1:40:13] Voice 6: it's really it's the area around the driftwood center the area between the driftwood center and

[1:40:20] Voice 6: the marina yeah

[1:40:22] Voice 12: it's kind of lovely that we don't actually have like a name for it we call it the

[1:40:29] Voice 12: driftwood center because we don't have a name for that area but it's really the way

[1:40:33] Trustee McConchie (probable): well that

[1:40:35] Trustee McConchie (probable): particular area required has is owned by one company right and the one company needs to take

[1:40:42] Trustee McConchie (probable): leadership on it in some ways and talk and work with the trust committee is not i mean

[1:40:48] Trustee McConchie (probable): seems to me like uh that's the predicament there yeah

[1:40:51] Voice 12: i'm not even thinking about it as just the

[1:40:52] Voice 12: driftwood though that's the issue because like there was there was attempts by matt for instance

[1:40:57] Voice 12: to create a trail down to bedwell and back and that like it

[1:41:00] Voice 1: would be nice

[1:41:01] Voice 12: if we actually had a

[1:41:01] Voice 12: coordinated strategy to deal with that especially if like more stuff happens down in the browning

[1:41:06] Voice 12: area and that's the issue so maybe it is the browning to driftwood sort of area that's more

[1:41:11] Voice 12: of the issue um it's just because it's like people are crossing the road there they're walking

[1:41:16] Voice 12: coming down there it's not very safe and it's like it's yeah well

[1:41:21] Trustee McConchie (probable): the savannah parks and recreation

[1:41:22] Trustee McConchie (probable): commission which has is applied for active transportation grants i was hoping to be

[1:41:28] Trustee McConchie (probable): successful in their applications for from magic lake to fall diamond and some of the safety

[1:41:32] Trustee McConchie (probable): corridors here and certainly those are successful that's certainly something that i would take

[1:41:36] Trustee McConchie (probable): precedent over some other type of issue with regards to creating safety corridors in that

[1:41:40] Trustee McConchie (probable): particular area for transportation

[1:41:41] Trustee McConchie (probable): so um we have the infrastructure already that can take care of

[1:41:47] Trustee McConchie (probable): that uh it just uh you know need the money and uh licensed occupancy uh to be held by a crd um

[1:41:54] Trustee McConchie (probable): yeah it is a it is an interesting thing i mean we've been waiting for the new to you to do

[1:42:00] Trustee McConchie (probable): something for you know

[1:42:01] Trustee McConchie (probable): four years and nothing's really going on there even an active application

[1:42:04] Trustee McConchie (probable): there so there's lots of uncertainty going on as far as a project's report what advantage could we

[1:42:10] Trustee McConchie (probable): have to having it on a future project report like is there a funding i

[1:42:13] Voice 12: think it's just to flag it

[1:42:14] Voice 12: for the trust or is it

[1:42:15] Trustee McConchie (probable): just basically hey hopefully they read those stuff and understand that we've

[1:42:19] Trustee McConchie (probable): taken this into consideration that's it basically

[1:42:22] Voice 12: it's parked as well

[1:42:23] Voice 12: yeah so

[1:42:24] Trustee McConchie (probable): for me

[1:42:25] Voice 12: the problem is

[1:42:26] Voice 12: that it says driftwood area driftwood center area plan

[1:42:29] Voice 6: is there's consensus i'm just going

[1:42:32] Voice 6: going to change it from Driftwood Center to

[1:42:33] Voice 6: Port Browning to Driftwood that

[1:42:36] Voice 12: would be better

[1:42:39] Voice 12: from my perspective because then it highlights more of the diversity of issues it's not just

[1:42:42] Voice 12: about the Driftwood Center it's about the movement back and forth between there and

[1:42:46] Voice 12: that working with you guys yeah I'm like so optimistic

[1:42:49] Voice 5: okay

[1:42:51] Voice 12: so

[1:42:51] Voice 5: that was number seven in

[1:42:54] Voice 5: the project just under general uh consent which I think we have no

[1:42:57] Voice 5: I would like it as much so hold

[1:43:00] Voice 5: them

[1:43:00] Voice 12: christy morrison's going to make a motion okay so i move that project number seven be renamed

[1:43:13] Voice 12: to browning to driftwood corridor plan and then the text be adjusted to reflect that is that

[1:43:29] Voice 12: appropriate

[1:43:30] Voice 8: okay oh

[1:43:33] Voice 5: and you're ready you can read that back yes

[1:43:37] Voice 14: the request staff to rename project

[1:43:39] Voice 14: Project number seven to Browning to Driftwood Center plan

[1:43:43] Voice 14: and text to reflect changes.

[1:43:47] Voice 12: No, it's Driftwood Corridor.

[1:43:50] Voice 12: Oh, sorry.

[1:43:51] Voice 14: Sorry, Corridor plan.

[1:43:53] Voice 12: Browning to

[1:43:53] Voice 14: Driftwood Corridor.

[1:43:55] Voice 14: Browning to Driftwood Corridor plan.

[1:43:58] Voice 12: Thank you.

[1:43:59] Voice 14: And text to reflect changes.

[1:44:02] Voice 14: What's that? Yes.

[1:44:03] Voice 12: Okay. I think that's enough.

[1:44:05] Voice 12: That gives the idea.

[1:44:07] Voice 12: Sounds good, thanks.

[1:44:08] Voice 5: Is there a second?

[1:44:08] Voice 5: second

[1:44:09] Voice 16: second by

[1:44:10] Voice 5: trustee mccartney any discussion

[1:44:12] Voice 12: yeah call the vote all those in favor that's

[1:44:15] Voice 12: carried and so that text we'll have a look at in on the october 27th meeting it'll be back

[1:44:21] Voice 12: on this plan so it will reflect that it's not we're not trying to build a village there we're

[1:44:25] Voice 12: trying to just make sure that there's good safety plans in place cooperation okay all right all right

[1:44:33] Voice 5: there's no other discussions on those lists we'll move on to the applications record on page

[1:44:39] Voice 5: 111 a 12. okay are there

[1:44:43] Voice 12: any questions on applications i had a question about the timing of

[1:44:52] Voice 12: so we have movement on things related to the dp for um hard on management

[1:45:05] Voice 12: no sorry i'm reading

[1:45:07] Voice 12: backwards sorry i'm reading backwards okay

[1:45:11] Voice 12: or to

[1:45:12] Voice 12: care for them care to be okay no

[1:45:13] Voice 8: no no that's there's something in here that i didn't

[1:45:20] Voice 8: make a note of

[1:45:24] Voice 6: let's that's actually my question is do the trustees have any knowledge about what's

[1:45:31] Voice 6: going on no

[1:45:35] Voice 12: okay no i don't and i would love it to know what's happening with that i think what

[1:45:40] Voice 12: will happen frankly is like once we get into a new trust council kind of you know like a

[1:45:46] Voice 12: everybody's pausing moment and once we get into a new trust council then we'll see those things

[1:45:51] Voice 12: right um i know that there was some aspect to the new to you that they were because there was

[1:45:57] Voice 12: changes in behind the water proof of water i thought it was not our proof of water but there

[1:46:02] Voice 12: was some other water license

[1:46:04] Voice 12: right and there were some changes in that so that they were going with

[1:46:07] Voice 12: a different method i'll do that that's what my understanding was but frankly we can just pick

[1:46:12] Voice 12: that in the interest council could be seen more philly you haven't got any more contact with the

[1:46:17] Voice 12: main i

[1:46:20] Voice 9: don't think

[1:46:23] Voice 9: phil's i talked

[1:46:25] Voice 6: to phil about in the other day if you had any messages or any

[1:46:29] Voice 6: communication from them or nothing okay

[1:46:31] Voice 10: okay i

[1:46:32] Trustee McConchie (probable): wanna i wanna know the staff i wanna appreciate

[1:46:35] Trustee McConchie (probable): staff's patience in handling that particular application

[1:46:38] Voice 12: yeah okay all right and um

[1:46:44] Voice 12: and so nothing everything's here than newer like

[1:46:50] Voice 6: yep so the dp the issue today for

[1:46:55] Voice 6: it's on there that's at vantech or whatever the company name is

[1:46:59] Voice 6: have been tech yep and the rezoning sydney island's on here and the dvp is the DAC

[1:47:08] Voice 6: that's coming next month and the tp is the vacation rental yeah okay and

[1:47:16] Voice 12: that one has all

[1:47:17] Voice 12: the normal questions we're going to ask about like did you have you got good communications

[1:47:24] Voice 12: materials yeah

[1:47:25] Voice 12: okay great those are getting really good like i'm getting

[1:47:28] Voice 8: better yeah

[1:47:29] Voice 12: yeah okay

[1:47:31] Voice 12: all right and do let any if you're in communication with any of them please let them

[1:47:36] Voice 12: like please have them reach out if they want to just share anything with us to like look over it

[1:47:42] Voice 12: and because we can comment on that before we get to the meeting if they want to just throw it by

[1:47:46] Voice 12: us individually their materials because that's

[1:47:48] Voice 8: what i'm going to look

[1:47:48] Voice 12: at and look at it and say

[1:47:49] Voice 12: like are they following their own someone right so okay that sounds good no other questions on

[1:47:56] Voice 5: applications so we have the expense reports here can

[1:48:00] Trustee McConchie (probable): we slow down how do we pay for the

[1:48:02] Trustee McConchie (probable): wrappers

[1:48:02] Voice 5: i want to know that too good

[1:48:04] Trustee McConchie (probable): question how

[1:48:06] Voice 5: do you pay for what sorry the raptor's nest

[1:48:08] Voice 5: the raptor's nest

[1:48:09] Voice 5: perhaps

[1:48:10] Trustee McConchie (probable): look into this can we take it

[1:48:12] Trustee McConchie (probable): okay thank you you

[1:48:14] Voice 6: know there's no contract

[1:48:15] Voice 6: there's no it's not a project is it a trustee expense

[1:48:19] Voice 6: it could be like did you incur the

[1:48:21] Voice 6: expense uh i

[1:48:23] Voice 12: will happily pay him and incur the expense if that's a necessary thing

[1:48:28] Voice 12: because it

[1:48:29] Voice 16: was probable expenses right yeah

[1:48:31] Voice 12: they go around and do this raptor test

[1:48:33] Voice 12: raptors mass mapping for us like regular like every couple years when was the last we don't

[1:48:39] Voice 6: We don't even

[1:48:39] Voice 6: have the report.

[1:48:41] Voice 6: How

[1:48:42] Trustee McConchie (probable): much money is, yeah.

[1:48:46] Trustee McConchie (probable): You

[1:48:46] Voice 6: have money as well?

[1:48:47] Trustee McConchie (probable): It's just a

[1:48:49] Voice 12: hundred and something.

[1:48:49] Voice 6: A hundred and something bucks.

[1:48:50] Voice 12: Okay, I will just pay for it.

[1:48:52] Voice 12: I'm like, I just, that's-

[1:48:53] Voice 12: But

[1:48:53] Voice 6: if you can, if he's got a receipt or something,

[1:48:55] Voice 6: and then you can submit it.

[1:48:57] Voice 12: Yeah. I

[1:48:58] Trustee McConchie (probable): see, I see.

[1:48:59] Voice 12: Frankly, I'm-

[1:48:59] Voice 12: Well,

[1:48:59] Trustee McConchie (probable): I like to do things ethically and above water.

[1:49:02] Trustee McConchie (probable): So, I mean, maybe if it's, do you want to pay him?

[1:49:07] Trustee McConchie (probable): Well,

[1:49:07] Voice 12: I don't understand why the Conservancy can't.

[1:49:09] Voice 12: like in card as an expense i

[1:49:11] Trustee McConchie (probable): think it was initially encouraged to do it and i assumed

[1:49:16] Trustee McConchie (probable): when i was talking to him that

[1:49:18] Trustee McConchie (probable): we'd be able to because he's doing work on behalf of the trust

[1:49:21] Trustee McConchie (probable): committee this is the first time from that email i got that i can't you obviously can't i just i

[1:49:27] Trustee McConchie (probable): just assume there's i mean local what is a local x exp special projects communications i mean he's

[1:49:35] Trustee McConchie (probable): communicating to us about raptor's nest ltc meeting expenses we don't spend anything no i get

[1:49:43] Voice 12: that again

[1:49:43] Trustee McConchie (probable): there's no there's no yeah

[1:49:46] Voice 12: what

[1:49:48] Trustee McConchie (probable): if we wrote a contract does it have to be official yeah

[1:49:51] Voice 12: okay

[1:49:52] Trustee McConchie (probable): so

[1:49:55] Voice 12: the procurement policy for trust council

[1:49:57] Voice 12: like a hundred dollars or two hundred dollars or whatever it is it's not about putting it out to

[1:50:04] Voice 12: good at that point

[1:50:05] Voice 6: it's not about the the size of the expense the

[1:50:11] Voice 12: procurement policy doesn't have

[1:50:13] Voice 12: an incidental type like ceiling to it or a floor to it it

[1:50:17] Voice 6: does for who can approve certain contracts

[1:50:19] Voice 12: okay but

[1:50:21] Voice 6: it's it's still requires it

[1:50:24] Voice 6: requires a contract or a project or something no no i totally

[1:50:28] Voice 12: understand that so can we move that we add a project around raptor's nest now and then ask

[1:50:33] Voice 12: for a contract to be written to be incidental and bring it back to the october 27th meeting i mean

[1:50:38] Voice 12: it's literally like it's

[1:50:39] Voice 6: a hundred and something dollars

[1:50:40] Voice 12: well you're telling us we can't do it

[1:50:43] Voice 12: we can't pay it out without that those things in place i'm telling you a method we can get those

[1:50:49] Voice 5: or you could i mean could

[1:50:51] Voice 12: she expense it

[1:50:53] Voice 12: no we're saying that that is not necessarily the ethical

[1:50:57] Voice 12: method it needs to be a project of the trust council so i'm happy to make it a project with

[1:51:00] Voice 12: trust council asked for a contract to be written brought back in the 27th and we paid the contract

[1:51:05] Voice 12: and we're happy to ask for a report like to have that as a deliverable

[1:51:08] Voice 6: that's a lot of staff time

[1:51:10] Voice 6: i totally

[1:51:11] Voice 12: understand that but you're kind of having us into a corner i'm not

[1:51:14] Voice 12: no no but i'm

[1:51:16] Voice 6: just telling you what the policy is

[1:51:18] Voice 12: right so the policy is having us into the corner and thank you

[1:51:20] Voice 12: you're right you're not doing it but the policy is having us into a corner and now we're in a

[1:51:25] Voice 12: situation i

[1:51:25] Voice 6: would also say that dave manning was told at the beginning right and if we're

[1:51:30] Voice 6: going to have a contract or something we need a deliverable and it needs to be

[1:51:33] Voice 6: useful yeah

[1:51:34] Voice 12: like

[1:51:34] Voice 6: it needs to be a mapping product yeah

[1:51:36] Voice 12: yeah so okay so in this situation i'm getting

[1:51:44] Voice 12: the sensation that that or the sense that you think it's a total waste of trust resources to

[1:51:51] Voice 12: to go ahead and add it as a project and that, okay.

[1:51:54] Voice 12: So I personally will pay for that

[1:51:58] Voice 12: and then talk to them about how we can move that

[1:52:00] Voice 12: into a useful product for the trust.

[1:52:02] Voice 12: Because I actually think that we need to know

[1:52:04] Voice 12: where raptors nests are.

[1:52:05] Voice 12: Somebody has done the work

[1:52:06] Voice 12: and I'm happy to try to figure out that next step.

[1:52:09] Voice 12: So when

[1:52:09] Voice 6: the current Raptor DPAs were mapped

[1:52:11] Voice 6: with Dave Manning's help and with staff,

[1:52:14] Voice 6: like mapping staff lands to ensure that it was GPSed

[1:52:18] Voice 6: in a manner that is actually usable

[1:52:20] Voice 6: And that's resulted in the current DPA.

[1:52:22] Voice 6: So that's an example of how the project is done.

[1:52:30] Voice 6: There's a mapping project identified.

[1:52:33] Voice 6: It was part of the OCP.

[1:52:34] Voice 6: It had a big budget for that.

[1:52:36] Voice 6: There was a contract that was deliverable.

[1:52:39] Voice 6: It was in a form that's useful that was turned into a DPA.

[1:52:43] Voice 12: But we have that material now.

[1:52:46] Voice 12: The only difference is it was an update

[1:52:48] Voice 12: to the information about where those maps

[1:52:50] Voice 12: or those nests are located.

[1:52:52] Voice 12: We don't have that.

[1:52:53] Voice 12: I understand that.

[1:52:54] Voice 16: I'm hearing you, Robert.

[1:52:55] Voice 12: I am actually hearing you, okay?

[1:52:57] Voice 12: I am, I'm hearing you.

[1:52:58] Voice 12: So I'm happy to sit down with David

[1:53:01] Voice 12: and talk to him about what data he has right now

[1:53:05] Voice 12: and how to convert that into a useful resource for the trust.

[1:53:08] Voice 12: Because this is not the only situation.

[1:53:10] Voice 12: We have local people wanting to be involved

[1:53:13] Voice 12: in helping to update resources for the trust.

[1:53:15] Voice 12: Wetlands are another one.

[1:53:16] Voice 12: We had an

[1:53:17] Voice 12: issue with that road out on Pirates where the wetland that was annexed was related to the road and there was two wetlands next to it that weren't in the wetland mapping.

[1:53:28] Voice 12: So there are ground-truthing issues that we can have local folks do.

[1:53:32] Voice 12: We have to figure out a method to make that happen a little bit more smoothly.

[1:53:37] Voice 12: Because it's never going to be worth staff time to do it, but it is worth our community members' time to be paid for it.

[1:53:44] Voice 12: So we're in a dilemma.

[1:53:45] Trustee McConchie (probable): What about then, okay, I don't know about this angle, Robert or Google, what policy would you add at a trust council level, which could enable local trust committees to expense funds to volunteer-led environmental stewardship programs?

[1:54:07] Trustee McConchie (probable): That would be

[1:54:08] Voice 6: some sort of amendment to the procurement policy.

[1:54:10] Voice 12: Okay,

[1:54:11] Trustee McConchie (probable): there you go.

[1:54:12] Trustee McConchie (probable): That's interesting.

[1:54:14] Voice 12: That is interesting.

[1:54:15] Voice 12: it's

[1:54:16] Trustee McConchie (probable): too bad because we have a budget of four grand we spent 464 dollars and we can't access

[1:54:20] Trustee McConchie (probable): the money for a volunteer effort to try and map raptors nest oh

[1:54:26] Voice 12: and i'm gonna actually bring up

[1:54:27] Trustee McConchie (probable): one

[1:54:27] Voice 12: other thing because i just can't but

[1:54:29] Trustee McConchie (probable): that's that's on the

[1:54:29] Voice 12: trustee yeah but another one just

[1:54:31] Voice 12: to like name so like my travel and like work schedule and movement made it so that i had to

[1:54:38] Voice 12: stay like way back i don't remember when it was exactly i just stay an extra night in victoria

[1:54:43] Voice 12: But because it wasn't associated with the meeting directly it was to do with me not coming all the way back to the islands and come from all the way back to the meeting.

[1:54:50] Voice 12: I had to pay for that night. So i'm still having to pay the trust back to that magazine that

[1:54:55] Trustee McConchie (probable): trustee expenses take it out of our trustee expense.

[1:54:57] Trustee McConchie (probable): But

[1:54:57] Voice 12: how can I do that it's not to really

[1:54:59] Trustee McConchie (probable): trust the expense submitted to the trustees, but

[1:55:03] Voice 12: I already submitted those expenses, and it was said that that night wasn't counted for trust council.

[1:55:07] Voice 12: well

[1:55:08] Trustee McConchie (probable): but we have a ltc trustee expense as far as i'm concerned that's a trustee

[1:55:11] Trustee McConchie (probable): okay

[1:55:12] Voice 12: just a clarification if i ask for that to come out of my north pender local trust committee

[1:55:29] Voice 12: expenses if i ask for something related to transiting for me to come out of the local

[1:55:34] Voice 12: trust we need do i need a motion here to do that i

[1:55:37] Voice 6: don't think motions are about trustee expenses

[1:55:39] Voice 6: you just submit your expense okay

[1:55:41] Voice 12: so i'm gonna just do that and see if i can resolve that one

[1:55:44] Voice 12: because it's like hanging around still okay all right

[1:55:46] Voice 16: all right

[1:55:48] Voice 12: so so

[1:55:49] Voice 12: basically that came down to

[1:55:52] Voice 7: changing the

[1:55:53] Voice 12: procurement policy we need to capture that so

[1:55:57] Voice 7: good point yeah so

[1:55:59] Voice 12: the procurement policy

[1:56:01] Voice 12: So I need some kind of motion to ask Trust Council to consider the procurement changes

[1:56:09] Voice 12: in the procurement policy.

[1:56:10] Voice 12: This can be done at the 27th meeting.

[1:56:13] Voice 12: Or

[1:56:14] Voice 6: the Trust Council.

[1:56:15] Voice 6: We

[1:56:15] Voice 12: don't have another Trust Council before November.

[1:56:18] Voice 6: No.

[1:56:18] Voice 12: No, but I need just to move it forward into Trust Council.

[1:56:22] Voice 12: So I need a motion from us as a local trust committee to ask Trust Council to consider

[1:56:27] Voice 12: something an amendment to the procurement policy so that it's officially in our travel from this

[1:56:31] Voice 12: LTC to trust so

[1:56:32] Voice 6: it could come from the LTC but individual trust council no

[1:56:36] Voice 12: I get that but I still

[1:56:37] Voice 12: even if I'm not elected want to make sure that that current policy gets changed okay so

[1:56:42] Voice 12: um so

[1:56:43] Voice 12: can we just have a motion brought back in the 27th meeting whatever that looks like I don't need a

[1:56:48] Voice 12: big report with it I just need the motion whatever you think is the most appropriate motion to have

[1:56:53] Voice 12: trust council consider that change and if we can

[1:56:56] Voice 12: maybe just have like you know like no more than

[1:56:58] Voice 12: one page of the fact that we hit this problem with in our local context and that's why we hate this

[1:57:05] thank you

[1:57:06] Trustee McConchie (probable): well the key the key of that is it i mean you want to encourage some volunteers who

[1:57:11] Trustee McConchie (probable): might want to just do a couple things and they've got some expenses and the trust can you know it's

[1:57:15] Trustee McConchie (probable): a grassroots thing that's basically all it is

[1:57:17] Voice 12: well we did actually it did come up in the assumptions

[1:57:22] Voice 12: I want to say for the budgeting process.

[1:57:25] Voice 12: It came up somewhere that we want to encourage local procurement.

[1:57:29] Voice 12: So it has come up before and Trust Council somewhere along the way because it came up

[1:57:34] Voice 12: with the eco, the fingerprint stuff that Galliano is doing.

[1:57:39] Voice 12: And so I know that it came up somewhere and there was consideration of local prioritizing

[1:57:45] Voice 12: local Islander efforts over others in the procurement, but this particular issue didn't

[1:57:49] Voice 12: come up.

[1:57:50] Voice 12: So, so, okay. Thank you.

[1:58:00] Voice 5: So, going on we have the adopted policy standing resolutions.

[1:58:04] Voice 5: Excuse

[1:58:04] Voice 14: me, was that a motion that you wanted in the minutes?

[1:58:07] Voice 14: No, not

[1:58:08] Voice 12: right now. We'll bring something back into the 27th meeting so that it's more thought out, not on the fly because that's a little complicated.

[1:58:15] Voice 12: Okay.

[1:58:16] Voice 12: Thanks, Pat.

[1:58:19] Voice 12: any questions on the adopted policy

[1:58:21] Voice 5: standing resolutions oh

[1:58:23] Voice 12: and just to be clear on that last

[1:58:25] Voice 12: piece um like we are going to just go ahead and pay dave manning and like figure out how to deal

[1:58:33] Voice 12: with that information because he's done a service to the community so we'll figure that out okay

[1:58:39] Voice 6: i will continue i'll look into whether or not there's some way

[1:58:43] Voice 6: 8 a.m that would be great

[1:58:45] Voice 6: i haven't really that'd

[1:58:46] Voice 12: be great and if you want to or i can like also

[1:58:49] Voice 12: help with that just to coordinate like how we're actually making use of the information that he has

[1:58:54] Voice 12: provided because you know he's the one who originally did that he's knowledgeable we want

[1:58:57] Voice 12: to make sure we capture that information yeah thank

[1:59:01] Voice 16: you i

[1:59:02] Voice 12: totally get the uh out of order

[1:59:05] Voice 12: challenging issue with contracts though i do hear that yeah so let's try to figure out a better

[1:59:11] Voice 12: way forward. Okay, nothing on standing. Do you have anything on standing?

[1:59:15] Voice 12: So

[1:59:15] Voice 5: the Trust Conservancy reports here, you just saw that at Trust Council, so I don't know if you

[1:59:20] Voice 5: have any additional comments on that at this time. So thanks for the work that they're doing.

[1:59:26] Voice 5: And that brings us to 15.1, which is the delegation bylaw 231. There's a stack report on page 149.

[1:59:38] Voice 6: So the last LTC meeting, there was a report and direction to proceed with the draft bylaw.

[1:59:45] Voice 6: So the draft bylaw is attached. There was also a question about bylaw enforcement and

[1:59:56] Voice 6: DPs potentially that come through the bylaw.

[2:00:00] Voice 6: enforcement process not to be delegated but to go to the LGC. So there's nothing in the legislation that speaks to that directly or indirectly. So I'm not sure whether it's to be done or not. Also, the issue of really the

[2:00:23] Voice 6: issue is about whether or not it complies with the guidelines. So staff would be issuing a development permit that complies with the guidelines.

[2:00:29] Voice 6: is a very limited discretion to issue development permit.

[2:00:32] Voice 6: It doesn't comply with the guidelines.

[2:00:33] Voice 6: It doesn't comply with the guideline, one or more guidelines.

[2:00:36] Voice 6: It would be refused, and then they would appeal to the local trust committee.

[2:00:41] Voice 6: So I'm trying to think of development permits where they've done work already.

[2:00:49] They would almost certainly

[2:00:50] Voice 6: not comply with the guidelines.

[2:00:52] Voice 6: So they would have to appeal to the local trust committee anyway.

[2:00:55] Voice 6: way i mean there may be a circumstance where there's it somehow come through by law enforcement

[2:01:00] Voice 6: but there's nothing no damage has been done yet uh like

[2:01:06] Voice 12: the one today yeah

[2:01:07] Voice 6: where it could come

[2:01:08] Voice 6: yeah so you say that one came to you by law enforcement but it complies with the guidelines

[2:01:14] Voice 6: and it would be we could expeditiously issue that but most that come through by law enforcement as

[2:01:20] Voice 6: you know they've already chopped all the trees down or something so it's more of a restoration

[2:01:29] Voice 6: So

[2:01:31] Voice 12: the one today did bring up the issue that, and I know these permits are all will be on

[2:01:37] Voice 12: the permit list, but the application list still, but there is actually an issue I think

[2:01:43] Voice 12: that it raised, which is like anything that is about government to government relations

[2:01:49] Voice 12: needs to be raised to the trustees right away, because these are like reconciliation related

[2:01:54] Voice 12: and reconciliation specifically because we need to make sure that as soon as something comes up

[2:02:01] Voice 12: that potentially involves any of the first nations in our area that we're aware of that

[2:02:05] Voice 12: just so that um we because i get phone calls from the mosaic if i'm not understanding what it is

[2:02:13] Voice 12: they're talking about that looks really bad for us that's

[2:02:16] Voice 6: a bigger issue it is about anything

[2:02:19] Voice 6: yeah um yeah but then there was the shell island little shell island it was staff right

[2:02:25] Voice 6: and i really

[2:02:29] Voice 12: appreciate that staff are doing that but i also need the elected officials to be in

[2:02:34] Voice 12: that loop so

[2:02:35] Voice 6: that sounds like it's more it could even be trust council or at least a standing

[2:02:39] Voice 6: resolution

[2:02:39] Voice 12: that's maybe what it is is a standing resolution that's that trustees are informed of

[2:02:45] Voice 12: anything with related to and i don't know how to word it maybe if you could bring something back

[2:02:51] Voice 12: it

[2:02:51] Voice 6: sounds like it's more like a trust council level policy so it's universal i know yeah

[2:02:57] Voice 12: trust council we had conversations about that

[2:02:59] Voice 5: too i mean this is something i

[2:03:00] Voice 10: mean i've been

[2:03:01] Voice 10: you

[2:03:01] Voice 5: i think pender's a little bit uh easier when i look at salt springs we have 13 nations um

[2:03:09] Voice 5: to me, we're sort of, it's like a transitional process or protocol, or that's not even a

[2:03:17] Voice 5: protocol between nations, but it's just how we share information, how we have communications

[2:03:26] Voice 5: now, you know, it's not the perfect, it's not the let's work it out and have a protocol,

[2:03:31] Voice 5: how we work forward forever, it's, you know, right now, we need to be able to have a good,

[2:03:39] Voice 5: trustworthy responsible way that we are communicating and that staff are communicating

[2:03:44] Voice 5: with us we're you know the the communication circle so that we're all sharing and learning

[2:03:51] Voice 5: and growing as we go because i that's i feel right now there's conversations that are you know

[2:03:57] Voice 5: could be in a community group that's having a conversation you know it's like we have all

[2:04:01] Voice 5: these conversations happening and it looks awful when you're out of the loop and i don't know

[2:04:08] Voice 5: and it's

[2:04:10] Voice 12: just it's not

[2:04:10] Voice 5: good for relationship building no yeah so i think it's it's a bit

[2:04:15] Voice 5: more involved about you know i think it would be useful to create something that could apply to

[2:04:20] Voice 5: multiple ltcs as to relationship today what is what does that good look like and sharing

[2:04:29] of

[2:04:29] Voice 5: communications and internally externally just clarify some of that when do the trustees get told

[2:04:38] Voice 5: sorry

[2:04:38] Voice 12: so i agree that it is probably something trust council needs to do and i think it's

[2:04:44] Voice 12: something we need to do so i think we need to have an understanding of our solutions our own

[2:04:47] Voice 12: expectations about like what those communication pathways are related to first nations

[2:04:53] Voice 12: and it is of course not every application even though we have first nations consultation on every

[2:04:58] Voice 12: application it's more like the ones that first nations are starting to flag or get into deeper

[2:05:03] Voice 12: conversation about we should be aware of those because they're things that are important to them

[2:05:07] Voice 12: so we should be really aware of those

[2:05:08] Voice 16: so

[2:05:10] Trustee McConchie (probable): if i understand before i vote on this there's someone

[2:05:14] Trustee McConchie (probable): wants to do something on their property in a in a particular sensitive environmental area

[2:05:19] Trustee McConchie (probable): they go to the trust and they say hey i want to do this the trust comes back and says you can do

[2:05:25] Trustee McConchie (probable): this as long as you do check check check check check we've been as trust local trustees getting

[2:05:31] Trustee McConchie (probable): these applications where it goes through a checklist that it's impossible for us to argue

[2:05:36] Trustee McConchie (probable): against approving it we're essentially put in positions where there's not i mean what are we

[2:05:41] Trustee McConchie (probable): going to do argue against we need to have a legal reason to argue against it therefore we ask the

[2:05:46] Trustee McConchie (probable): the staff to come back and trust counsel debated whether or not we should have some type of um

[2:05:51] Trustee McConchie (probable): streamlining of the process. So we don't waste time at a public hearing necessarily.

[2:05:57] Trustee McConchie (probable): And now what we're debating now is, sorry, you're giving me a weird look.

[2:06:02] Voice 5: No, I'm just trying to follow

[2:06:03] Trustee McConchie (probable): your music. And you're following me, right?

[2:06:05] Trustee McConchie (probable): And then what's

[2:06:07] Trustee McConchie (probable): happening now is we're discussing when do the elected officials get triggered to debate

[2:06:11] Trustee McConchie (probable): something is the question, right? Because we want to streamline things, but at the same time,

[2:06:17] Trustee McConchie (probable): is this fine balance between when the local public officials really get into the debate of it because

[2:06:22] Trustee McConchie (probable): we're kind of giving up the public hearing portion of every single development permit

[2:06:28] Trustee McConchie (probable): and on most development permits are just kind of like like of course once they've got an engineer

[2:06:33] Trustee McConchie (probable): report and the environmental biologist report what are we what schmucks are we to argue against it

[2:06:38] Trustee McConchie (probable): right so um you know the only concern i would have is uh that you know what would the only

[2:06:46] Trustee McConchie (probable): concern i have be if there's some nefarious thing taking place from staff and that seems super

[2:06:55] Trustee McConchie (probable): unlikely to me has never met a staff member that doesn't care about the environment or whatever

[2:07:00] Trustee McConchie (probable): right like it's it would have to be someone in cahoots with the developer you know to kind of

[2:07:06] Trustee McConchie (probable): figure out a way to squish this through the development permit process and that doesn't

[2:07:10] Trustee McConchie (probable): there's too many checks and balances at the staff level really to to make me super concerned so you

[2:07:14] Trustee McConchie (probable): guys are then are therefore arguing let me hear you correctly why are we have we actually what

[2:07:18] Trustee McConchie (probable): if the first nations are involved and does this cover that that trigger for when to go into the

[2:07:23] Trustee McConchie (probable): into the public hearing process and does it i guess that's the question to the ltc for the

[2:07:28] Voice 6: lcc yeah it's

[2:07:31] Trustee McConchie (probable): it's about it's really about

[2:07:32] Voice 6: the guidelines yeah it's because it's really about

[2:07:34] Voice 6: the guidelines and whether or not the application complies with the guidelines and the guidelines

[2:07:40] Trustee McConchie (probable): guidelines include the First Nations consultation because they don't so that's the points and then

[2:07:46] Trustee McConchie (probable): why are we voting for this then right

[2:07:47] Voice 12: now no I'm not saying yeah that's

[2:07:49] Trustee McConchie (probable): the point I get it so yeah

[2:07:50] Voice 12: and so so so I guess my question is can we apply something in this delegation by all right now or

[2:07:57] Voice 12: like not right the second but between now and October 27th it actually allows us to specify

[2:08:03] Voice 12: an additional item that if there is a First Nation response during the referral process

[2:08:09] Voice 12: So that's the DP, that's kind of how I might word it.

[2:08:11] Voice 12: It flags everything.

[2:08:13] Voice 12: The

[2:08:13] Voice 6: DPs aren't referred to First Nations.

[2:08:16] Voice 12: DPs are not.

[2:08:17] Trustee McConchie (probable): Oh, so DPs should be referred to First Nations,

[2:08:19] Trustee McConchie (probable): shouldn't they?

[2:08:20] Voice 6: That's a much bigger discussion about,

[2:08:24] Voice 6: you know, remember the,

[2:08:27] Voice 6: you've heard about the cultural mapping.

[2:08:31] Voice 16: Yes, right.

[2:08:32] Voice 6: Right, so the tool is called

[2:08:33] Voice 6: the Heritage Designation Area.

[2:08:35] Voice 6: So it's like a development permit area

[2:08:36] Voice 6: haven't been designated for heritage purposes right and so that if that mapping is done in

[2:08:43] Voice 6: such a way that first nations would support yeah having a heritage designation area then that's

[2:08:49] Voice 6: the mechanism to address right

[2:08:51] Voice 12: how

[2:08:52] Voice 6: long is that going to take to get in place so

[2:08:54] Voice 12: do we know what

[2:08:55] Voice 12: the timeline on that project i don't know what specifics of that project

[2:08:58] Voice 6: is and whether or not

[2:09:01] Voice 6: first nations would even support having local trust committees um issue permits yeah

[2:09:09] Voice 12: yeah i

[2:09:10] Voice 12: know i get that so yeah so i really like this i think this is getting much closer to streamlining

[2:09:17] Voice 12: so the proposed delegation i'm a little bit nervous about applying it until we have a couple

[2:09:22] Voice 12: more questions answered and think through this and i actually just am very i'm a little bit

[2:09:27] Voice 12: uncomfortable thinking about this without having these conversations with the trustees that are

[2:09:33] Voice 12: going to take over because i think they're that issue of first nations the issue literally that

[2:09:39] Voice 12: came up today i feel like that was really important to hear and i think it would have been

[2:09:44] Voice 12: one that potentially just would have been delegated and that conversation wouldn't have happened here

[2:09:48] Voice 1: so i'm

[2:09:49] Voice 12: trying to figure out what is it that we need to change in here to make or change more

[2:09:53] Voice 12: broadly at trust council before this gets implemented so that we have a policy in place that

[2:09:58] Voice 12: that conversation happens in this space so

[2:10:01] Trustee McConchie (probable): it sounds like you're not we're not quite ready to

[2:10:03] Trustee McConchie (probable): submit the eliminate the dps at public hearings until not quite until that is shored up in the

[2:10:11] Trustee McConchie (probable): meantime i mean what's the panic on approving this there's no it's

[2:10:14] Trustee McConchie (probable): not a huge panic it just

[2:10:15] Trustee McConchie (probable): would improve the staff time and the

[2:10:17] Trustee McConchie (probable): process and the efficiency which is what we've been hearing

[2:10:21] Trustee McConchie (probable): from islanders and we'll just put pressure on us from the trust council's been on okay so

[2:10:25] Trustee McConchie (probable): so

[2:10:26] Voice 12: i i would like to defer this decision until the first uh ltc meeting of the new trust council

[2:10:33] Voice 12: so not the october 7th meeting table is it table yeah no

[2:10:37] Voice 12: are you are they

[2:10:38] Voice 5: table tables in the

[2:10:40] Voice 5: meeting so that would be today so let's defer i think it's deferred

[2:10:45] Trustee McConchie (probable): oh i'm sorry yes that's

[2:10:46] Trustee McConchie (probable): correct i'm sorry so if

[2:10:47] Voice 5: i can just

[2:10:48] Voice 12: defer this one into the next meeting november next the november

[2:10:51] Voice 12: maybe december or november november okay well when is our november meeting well there's one

[2:10:58] Voice 6: schedule from the usual date 27th

[2:11:00] Voice 6: but you're

[2:11:02] Trustee McConchie (probable): not going to

[2:11:03] Voice 6: 21st something like that um you're not

[2:11:05] Trustee McConchie (probable): going to get any answers on in november though is the issue to the to the concern so you're

[2:11:09] Trustee McConchie (probable): you're deferring until november and robert's saying like

[2:11:13] Voice 12: well we don't have a december meeting

[2:11:14] Voice 12: right so i think it actually has to be deferred to the january meeting because i think that there's

[2:11:19] Voice 12: not going to be enough then

[2:11:20] Trustee McConchie (probable): bring it up in trust council if you guys

[2:11:22] Voice 12: get elected that's right and

[2:11:24] Voice 12: we can bring it up in trust council in terms of the first nations um just just how we have so

[2:11:30] Voice 12: maybe that's the other thing we need to do right now to address this and make sure it goes forward

[2:11:34] Voice 12: is like what do you think we need to do to be able to um raise the issue at trust council

[2:11:43] Voice 12: of, like, this piece, what, like, what is...

[2:11:47] Voice 6: It's really about the First Nations,

[2:11:48] Voice 6: the relationship with application processing,

[2:11:53] Voice 6: what type of applications get,

[2:11:56] Voice 6: the First Nations get involved in,

[2:11:59] Voice 6: and what is the, how is that relationship established

[2:12:04] Voice 6: and it's protocol agreements

[2:12:06] Voice 6: where that is ultimately the outcome.

[2:12:08] Trustee McConchie (probable): Okay, so for the, ironically,

[2:12:10] Trustee McConchie (probable): ironically, the only voice is the public hearing process is

[2:12:13] Trustee McConchie (probable): developed in the way it is right now. So you need to even

[2:12:18] Trustee McConchie (probable): those streamlines. Good idea is not I mean, you need to get the

[2:12:23] Trustee McConchie (probable): nations on board before. Maybe it should be streamlined because

[2:12:27] Trustee McConchie (probable): they don't have a voice.

[2:12:28] Voice 12: Yeah, so I think what I need is, you know, in the October 27

[2:12:31] Voice 12: meeting, I think we need another motion to go something to

[2:12:35] Voice 12: suggest what we would put forward to trust counsel for

[2:12:39] Voice 12: for them to consider in the November meeting

[2:12:41] Voice 12: of just a statement of like, that we need protocol,

[2:12:46] Voice 12: like how are we managing our protocol meetings?

[2:12:48] Voice 12: Basically, I need to just,

[2:12:49] Voice 12: and I think it's been raised at Trust Council,

[2:12:51] Voice 12: but this is another one of those issues

[2:12:53] Voice 12: that like specifically with relation to New Shell Island,

[2:12:57] Voice 12: Little Shell Island,

[2:13:00] Voice 12: that if we can just raise to Trust Council

[2:13:03] Voice 12: the issue of protocol agreements with First Nations

[2:13:07] Voice 12: has come up in our trust council and so I just need some way to hold on to that idea

[2:13:14] Voice 12: and so I think we do need to bring it up in our report but because we're transitioning to a new

[2:13:18] Voice 12: trust council I don't want to lose that idea so whether it's in the report from the North

[2:13:23] Voice 12: Carolina trustees that we like bring forward in that meeting there's not really one like that

[2:13:28] Voice 12: so I think it's a motion that we just need to put on the table to as like and what is that is that

[2:13:34] Voice 12: like hi trust council north pender speaking we just want to let you know that there's a problem

[2:13:39] Voice 12: with our protocol agreements that came under little shell like is that

[2:13:41] Voice 6: that's probably you

[2:13:42] Voice 6: don't have that's

[2:13:44] Voice 12: right that's right through

[2:13:47] Voice 6: the mechanism and protocol agreements are one

[2:13:48] Voice 6: mechanism no

[2:13:49] Voice 12: i know and i'm not to get into the details of that issue but like how do we speak

[2:13:53] Voice 12: to trust council as the north bend global trust committee in this moment by

[2:13:57] Voice 6: resolution right so

[2:13:58] Voice 6: or an individual trustee you can advance

[2:14:00] Voice 12: but because we're we're spanning the election we

[2:14:03] Voice 12: can't assume that's going to be the case so can we have a resolution for november 27th that we can

[2:14:09] Voice 12: make forward to trust council for the first okay that's

[2:14:12] Voice 6: that's my wording about about

[2:14:15] Voice 12: like the need

[2:14:16] Voice 12: for protocol agreements as um uncovered in our conversation around little shell island

[2:14:23] Voice 12: and maybe that i mean it's a super opportunity for us to be able to say like hello look what

[2:14:31] Voice 12: went on it was an amazing application the staff did a great job in conversations and we want to

[2:14:37] Voice 12: think about how local trust communities are really deeply brought into those conversations what's the

[2:14:41] Voice 12: right move what's the right part of it so yeah

[2:14:46] Voice 8: it's good speech sir

[2:14:48] Voice 9: patrick yes sir i just have

[2:14:51] Voice 9: to add in uh warren dingman is only available actually at 12 15 to do the in-camera session

[2:14:58] Voice 9: we're

[2:14:58] Voice 8: just about done okay and if

[2:15:00] Voice 9: you could let him into the zoom session as well he's been waiting

[2:15:03] Voice 9: in the sorry thank

[2:15:04] Voice 5: you for letting me know it so

[2:15:06] Trustee McConchie (probable): we're deferring the month of the this till january

[2:15:10] Trustee McConchie (probable): yeah

[2:15:10] Voice 5: so okay

[2:15:23] Voice 12: if our minutes can just record that we're going to defer the the consideration of the

[2:15:28] Voice 12: oh my gosh which one is it it's that 15.1

[2:15:31] Voice 12: yeah 15.1 is deferred to the january meeting

[2:15:39] Voice 12: okay

[2:15:41] Voice 5: so we're going to build upcoming meetings then and that brings us to the town hall and the

[2:15:48] Voice 5: closed camera meeting is there anyone that wants to address this a second time

[2:15:53] Voice 5: we do not rework decisions that we've already made today anyone wants to address us okay michael

[2:16:01] Voice 2: I'm not asking for a reworking, but at the next meeting, you've clarified, or by resolution,

[2:16:11] Voice 2: project number seven, and it's now entitled, I think, Browning Marina to Driftwood Center

[2:16:17] Voice 2: Corridor Plan.

[2:16:18] Voice 2: And if you said, based on your conversation, Browning Marina to Driftwood Center Transportation

[2:16:27] Voice 2: transportation corridor plan would make it clear in in six months time or two years time

[2:16:33] Voice 2: it could have been a housing plan you were discussing okay

[2:16:37] Voice 12: we'll get it and there's a

[2:16:39] Voice 5: hill or a land

[2:16:39] Voice 2: between the two thank you okay

[2:16:41] Voice 5: thank you very much any fun also in that case

[2:16:46] Voice 5: we are going to a closed meeting and we have a motion that we'll have to read here who would

[2:16:52] Voice 5: like to do that

[2:16:53] Trustee McConchie (probable): oh you got it pretty good

[2:16:54] Voice 5: thank

[2:16:56] Voice 12: you for coming

[2:16:58] Trustee McConchie (probable): thanks bud thank you i moved at

[2:17:00] Voice 12: the meeting you posted the public in accordance with the community charter part four division

[2:17:03] Voice 12: three the s91 df for the purpose of considering the adoption of in camera minutes meeting minutes

[2:17:09] Voice 12: dated march 24th 2022 and bylaw enforcement and then the recorder and staff attend the meeting

[2:17:15] Voice 12: I second

[2:17:15] Voice 12: all about

[2:17:18] Voice 5: all those in favor aye

[2:17:20] Voice 8: close

[2:17:21] Voice 5: camera thank you for those that joined us today

[2:17:24] Voice 5: live streaming

North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 1 of 8 
 
 
North Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 29, 2022 
Anglican Parish Hall 
4703 Canal Road, RR#1, North Pender Island, BC 
 
Members Present: Laura Patrick, Chair 
 Benjamin McConchie, Trustee 
 Deb Morrison, Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Kim Stockdill, Island Planner (Electronically) 
Phil Testemale,  Planner 2 (Electronically) 
Pat Todd, Recorder 
  
There were approximately seven (7) members of the public in attendance. 
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 10:00 am. She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations and spoke to Friday being the 
National Day for Truth and Reconciliation. 
2. APPROVAL OF AGENDA 
 Item 16 to be discussed after Item 4. 
 By general consent the agenda was adopted as amended. 
3. TRUSTEE REPORT 
Trustee McConchie expressed appreciation and thanks to Local Trust Committee (LTC), staff, 
everyone who participated and stated that this term has been rewarding, challenging and 
historical.  He detailed a number of questions voters should ask candidates.   
Trustee Morrison spoke in appreciation of the thoughtful discussions and that participants listen 
to each other.  Noted the importance of being informed when voting.  She encouraged 
attendance at the first Trust Council meeting as there will be discussion regarding the Trust 
Council Policy Statement. 
4. CHAIR'S REPORT 
Chair Patrick reported that Trust Council directed staff to review Trust Policy Statement:  to 
clarify some terms, definitions, etc.  The first Trust Council meeting will be November 17-19 and 
A D O P T E D 

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 2 of 8 
 
will be an in-person meeting in Victoria.  She spoke to enjoying the opportunity to get to know 
North Pender and to work with the Trustees. 
5. TOWN HALL AND QUESTIONS 
Dorothy Murdoch spoke to proposed changes for C2 zoning for rental housing and offered a 
number of suggestions.  At the August Special Meeting maps had changed with no notification.  
Water from Driftwood Center identified as an issue with no consultation.  She spoke against 
removing Tourist Accommodation and would request LTC reconsider and reinstate. 
Joyce Thayer referred to a number of submissions she had made regarding Bylaw No. 103 and is 
asking LTC to add:  definition of a farm and in 3.4.4 substitute word farm with agriculture.  This 
would clarify farming not allowed on residential lands. 
Michael Sketch raised 2 points: 
1. LUB Project – policies missing in Official Community Plan (OCP).  Need to check Trust 
Policy Statement is reflected in OCP.  Asked if LTC will amend OCP which limits 
development in areas with water issues. 
2. Project 7:  Driftwood Area Plan – no resolution to support project. 
Staff responded that new Trustees can modify/alter Projects List. 
6. COMMUNITY INFORMATION MEETING  
None 
7. PUBLIC HEARING 
None 
8. MINUTES 
8.1 Local Trust Committee Minutes Dated August 11, 2022  
By general consent the Local Trust Committee minutes of August 11, 2022 were 
adopted. 
8.2 Local Trust Committee Special Meeting Minutes Dated August 13, 2022  
By general consent the Local Trust Special Meeting minutes of August 13, 2022 were 
adopted. 
8.3 Local Trust Committee Special Meeting Minutes Dated September 1, 2022 
By general consent the Local Trust Special Meeting minutes of September 1, 2022 were 
adopted. 
8.4 Section 26 Resolutions-without-meeting Report - None 
8.5 Advisory Planning Commission Minutes – None 
 

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 3 of 8 
 
9. BUSINESS ARISING FROM THE MINUTES 
9.1 Follow-up Action List Dated Sept 2022 
  There was discussion to clarify actions for next LTC. 
Regional Planning Manager (RPM) Kojima stated this could be reviewed at October 
meeting. 
Suggested successful candidates be invited to attend next meeting. 
10. DELEGATIONS 
11. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
12. APPLICATIONS AND REFERRALS 
12.1 NP-DP-2022.3 (Little Shell Island)  
Planner Testemale reviewed the application.  The land is a significant First Nations 
historical site which is being compromised by erosion.  He noted the reports and efforts 
taken to date by the owner and that all guidelines and conditions in the application have 
been met. The work has been initiated as there is urgency to protect the area before 
winter storm season as requested by the Tsawout First Nation.  He added that LTC 
approval of application is retroactive – as staff was unable to add application until this 
meeting. 
The applicant and consultant verified that work is progressing, revegetation will be with 
native plants and work to date satisfies the Development Permit. 
Discussion: 
 Concerns raised regarding retroactive approval; 
 LTC should be notified immediately when First Nations are a party to an application 
in light of reconciliation efforts; 
 Need to streamline process to protect Archaeological sites; 
 Geotechnical and Environment Reports completed; 
 If Delegation Bylaw had been in place, application could have been completed 
earlier; 
 Critical to protect archaeological sites; 
 Recognition of owner reaching out to First Nations; 
 Construction design based on human and natural factors – boulder style sea wall; 
and 
 Permit addresses need to maintain/repair with climate change impacts. 
 
 

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 4 of 8 
 
NP-2022-115 
It was Moved and Seconded, 
that the North Pender Island Local Trust Committee approve issuance of 
Development Permit NP-DP-2022.3 (Churchill-Brown). 
CARRIED 
  The applicant expressed appreciation for support and assistance of Planner. 
12.2 NP-RZ-2022.1 (Sidney Island)  
RPM Kojima reviewed the application which is for an amendment to North Pender 
Associated Island Land Use Bylaw (LUB) regulations.  Recommendation is to amend 
North Pender Associated Islands LUB to allow recreational vehicles for accommodation 
for a limited time period, to allow kitchens in hunters cabins/sleeping cabins and to 
increase maximum floor area for storage buildings. 
Applicant (delegated by Stata) spoke to changes on island.  Need for owners to spend 
time on property to determine best building site and to be able to stay on site while 
building. There are no visitor accommodations on the island.  Recommendation is for 
alternate accommodation period to be 4 years.  
RPM Kojima stated that as proposed there is no need to change OCP.  The last review in 
2013 included significant amendments for Sidney Island. 
Discussion: 
 Years ago owners tended to build large dwellings for families/visitors; 
 Cottages have not been permitted – converted to dwellings; 
 Most lots approximately 2 acres; 
 Demographics of island have changed; 
 Interest in smaller houses with bunkies; 
 Consider aggregate square footage; and 
 Stata Council can regulate usage. 
NP-2022-116 
It was Moved and Seconded, 
that the North Pender Island Local Trust Committee request staff to prepare a 
draft bylaw to amend North Pender Associated Islands Bylaw No. 148, 2003, as 
it pertains to Sidney Island, to allow residential use of recreational vehicles for a 
limited period, to permit kitchens in existing hunters’ cabins, and to amend the 
maximum floor area of permitted storage buildings.  
CARRIED 
13. LOCAL TRUST COMMITTEE PROJECTS 
 Trustee Morison raised the question of LUB Review Project on next agenda. 
RGM Kojima stated report from Planner Stockdill can be revised and added to agenda for 
October 27. 

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 5 of 8 
 
Discussion: 
 C2 Zoning Driftwood – go forward for next LTC; 
 Planner to include in Oct. 27 Staff Report – comments regarding residential lighting; and 
 Report circulated potentially 2 weeks prior to meeting; on website and posted 1 week 
ahead of meeting to allow time for review.  
14. REPORTS 
14.1 Work Program Report  
14.1.1 Top Priorities Report Dated Sept 2022 
   Discussion regarding Groundwater Project 
 Staff to ensure website is up to date; 
 Page with maps difficult to find; 
 Simplify access; 
 Suggest reference as Fresh Water; and 
 Links to Freshwater Sustainability Page. 
14.1.2 Projects List Report Dated Sept 2022 
   Item 7 – Driftwood Area Plan 
   Discussion: 
 Concept project; 
 Focus should be on neighbourhood – policies for area; 
 Could stand alone or be incorporated with OCP; 
 Conversation was for a transportation corridor not just Driftwood Centre; 
and 
 Suggest change to Port Browning/Driftwood Centre Corridor. 
NP-2022-117 
It was Moved and Seconded, 
that the North Pender Local Trust Committee request staff to rename 
Project 7 to “Browning to Driftwood Corridor Plan” and text to reflect 
changes. 
CARRIED 
14.2 Applications Report Dated Sept 2022 
NP-DP-2018.5 - It was noted that to date there has been no information received from 
Nu to Yu. 
  Staff patience with application is appreciated. 
  

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 6 of 8 
 
 
14.3 Trustee and Local Expense Report Dated July 2022  
  Discussion regarding funding options for Raptor Mapping. 
Need to have a method of using community members to update IT resources and be 
able to compensate – encourage local procurement.  This could be accomplished 
through a change to Procurement Policy. 
Staff will draft a motion for LTC to request Trust Council consider an amendment to 
Procurement Policy.  
14.4 Adopted Policies and Standing Resolutions  
  Received for information 
14.5 Local Trust Committee Webpage 
  Will be updated upon conclusion of meeting. 
14.6 Islands Trust Conservancy Report Dated July 13, 2022 
14.6.1 Islands Trust Conservancy Plan - Referral for Comment 
   Received for information 
15. NEW BUSINESS 
15.1 North Pender Island Local Trust Committee Delegation Bylaw No. 231  
RPM Kojima reviewed the proposed bylaw which would delegate issuance of 
development permits to staff.  It is based on the template endorsed by Trust Council. 
Discussion: 
 Applications that are government to government and First Nations should be 
immediately forwarded to Trustees;  
 Getting closer to streamlining – still some questions; 
 Defer to January 2023 meeting; 
 There are a number of checks and balances; 
 Protocol agreements with First Nations recommended approach and should be 
raised at Trust council; and 
 Resolution for October meeting to forward to Trust Council regarding need for 
Protocol Agreements. 
  

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 7 of 8 
 
16. UPCOMING MEETINGS 
16.1 Special Meeting Scheduled for October 1, 2022 at the Anglican Hall, Pender Island 
   NP-2022-118 
   It was Moved and Seconded, 
that the Special Meeting scheduled for October 1, 2022 be rescheduled in the 
new term. 
CARRIED 
 Discussion as to challenges to organize special meeting and proposed LUB will be going 
to next term. 
Staff asked to communicate to those on email list and directly linked to Bylaw as to 
meeting status. 
16.2 Regular Meeting Scheduled for October 27, 2022 at the Anglican Hall, Pender Island 
   NP-2022-119 
   It was Moved and Seconded, 
that the Regular Business Meeting scheduled for October 27, 2022 be an 
electronic meeting. 
CARRIED 
 
  Discussion as to agenda items and hesitancy to hold meeting in light of election. 
17. TOWN HALL  
 Michal Sketch requested Transportation Corridor be clarified. 
 Regular Business Meeting closed at 12:15 for In Camera Meeting. 
18. CLOSED MEETING  
18.1 Motion to Close Meeting 
  NP-2022-120 
  It was Moved and Seconded, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3 s. 90(1) (d)(f) for the purpose of considering: 
• Adoption of In-Camera Meeting Minutes Dated March 24, 2022 
• Bylaw Enforcement 
AND that the recorder and staff attend the meeting. 
18.2 Recall to Order 
  The regular business meeting was recalled to order at 12:32 pm. 
18.3 Rise and Report 
  Chair to rise and report at next regular business meeting. 
  

 
North Pender Local Trust Committee 
Regular Business Meeting Minutes 
September 29, 2022 ADOPTED Page 8 of 8 
 
 
19. ADJOURNMENT 
By general consent the meeting was adjourned at 12:33 pm. 
 
 
 
 
_________________________ 
Laura Patrick, Chair 
 
__________________________ 
Certified Correct: 
Pat Todd, Recorder