North Pender Island Local Trust Committee community information meeting, October 27, 2022

[0:00:00] Trustee Fast (probable): So, good morning, everybody, and thank you for joining us in this electronic meeting of the North Pender Local Trust Committee.

[0:00:08] Trustee Fast (probable): I want to begin by acknowledging that we're fortunate to be able to meet today from locations across the Coast Salish First Nations Territories,

[0:00:19] Trustee Fast (probable): especially the Tsawwot, Tsawwut, Tsartlip, and Sakem.

[0:00:22] Trustee Fast (probable): Please excuse my pronunciation.

[0:00:25] Trustee Fast (probable): I'm over here in Howe Sound.

[0:00:28] Trustee Fast (probable): My name is Sue Ellen Fast. I'll be chairing this meeting. I'm filling in for Vice Chair Laura Patrick, who's out of the country at the moment.

[0:00:35] Trustee Fast (probable): And so I'm joined here today by North Pender trustees, Deb Morrison and Ben McConkie.

[0:00:45] Trustee Fast (probable): Good morning, trustees. And I'm together. We make up the today's North Pender Local Trust Committee.

[0:00:51] Trustee Fast (probable): committee. This meeting is being conducted electronically, obviously, and it's being

[0:00:56] Trustee Fast (probable): recorded and live streamed. So for those who can't attend today, the stream is going to be posted

[0:01:02] Trustee Fast (probable): as a recording in the next few days. And when we get to the town hall part of the meeting,

[0:01:07] Trustee Fast (probable): if you would like to speak, you need to raise your digital hand. I think most people know how

[0:01:12] Trustee Fast (probable): to do that now, but I'll remind you when we get closer to that if you're on a phone. And I'm going

[0:01:18] Trustee Fast (probable): going to note that if you're watching on the live stream you won't be able to raise your hand so

[0:01:26] Trustee Fast (probable): just go back to the islandstrust.bc.ca website and click on attend is the one you need if you

[0:01:33] Trustee Fast (probable): want to speak and participate in this meeting we value your input or call in you can use the

[0:01:39] Trustee Fast (probable): phone number that's there and it's all under meetings and events at under what's happening

[0:01:45] Trustee Fast (probable): at the Analyst Trust website.

[0:01:47] Trustee Fast (probable): So we've got some staff members joining us today.

[0:01:49] Trustee Fast (probable): I'm sorry if my startup is a little different.

[0:01:53] Trustee Fast (probable): I'm used to chairing meetings on Hornby, Denman, Gambier,

[0:01:58] Trustee Fast (probable): local trust committee.

[0:01:59] Trustee Fast (probable): So we might be a little different.

[0:02:01] Trustee Fast (probable): I apologize.

[0:02:02] Trustee Fast (probable): I'm just trying to-

[0:02:02] Trustee Fast (probable): You're

[0:02:02] Trustee McConchie (probable): doing phenomenally well, Chair Fast.

[0:02:05] Trustee McConchie (probable): Good.

[0:02:06] Trustee Fast (probable): Okay.

[0:02:07] Trustee Fast (probable): And so we appreciate your understanding with this.

[0:02:12] Trustee Fast (probable): I just want to let you know that it's stormy, dark,

[0:02:14] Trustee Fast (probable): and it's starting to get windy here on Bowen.

[0:02:16] Trustee Fast (probable): So if I disappear, I'll be trying to rejoin.

[0:02:19] Trustee Fast (probable): But I'm over here in Howe South.

[0:02:21] Trustee Fast (probable): It's quite a ways away from where you are,

[0:02:24] Trustee Fast (probable): where everybody else is coming in from.

[0:02:27] Trustee Fast (probable): And we've got some staff members joining us today.

[0:02:31] Trustee Fast (probable): We've got Robyn Elchuk running the meeting behind the scenes.

[0:02:38] Trustee Fast (probable): And if you've got any problems, she'll be trying to help you

[0:02:42] Trustee Fast (probable): and she'll be promoting people to be able to speak

[0:02:44] Trustee Fast (probable): during town hall. We've got Lauren Edwards joining us. Morning, Lauren, from Main Island. She's our

[0:02:49] Trustee Fast (probable): professional minute taker because this is a formal meeting, so we need to have exact records of the

[0:02:56] Trustee Fast (probable): decisions. So thanks for joining us, Lauren. And I'll be checking in to make sure that you're with

[0:03:00] Trustee Fast (probable): us probably a few times. I'm used to internet breaking up among islands. We've got Robert

[0:03:09] Trustee Fast (probable): Kojima with us today. Robert is a Regional Planning Manager. Thank you for joining us,

[0:03:14] Trustee Fast (probable): Robert. Kim Stockdale, Island Planner, I think you're probably all familiar with these people.

[0:03:21] Trustee Fast (probable): Planning Technician Charlie Kaproff, who I haven't met yet, may join us today, I'm not sure.

[0:03:27] Trustee Fast (probable): And we've got, I wanted to mention one other participant that I like to bring into meetings,

[0:03:34] Trustee Fast (probable): nature. Imagine there's a square with something that you care about in nature that's with us in

[0:03:40] Trustee Fast (probable): the meeting today. And this is an official forum, of course, for your local trust committee to make

[0:03:47] Trustee Fast (probable): decisions about land use planning matters, discuss relevant business. And I also want to add that's

[0:03:54] Trustee Fast (probable): a place of employment, despite the fact that many of us are in our own homes, including staff.

[0:03:59] Trustee Fast (probable): and in fact I would say especially because staff are in their own homes we need to have a

[0:04:05] Trustee Fast (probable): everybody's got a right to a safe and respectful workplace and all voices are welcome and the more

[0:04:11] Trustee Fast (probable): we can have a input from everybody then the better the discussion and the better the decisions so we

[0:04:18] Trustee Fast (probable): appreciate your helping us today so I'd like to now call the meeting to order and

[0:04:25] Trustee Fast (probable): and move on to approval of the agenda.

[0:04:30] Trustee Fast (probable): I think we've got a late item

[0:04:33] Trustee Fast (probable): that we wanted to bring into the meeting

[0:04:35] Trustee Fast (probable): as a piece of correspondence.

[0:04:37] Trustee Fast (probable): Is that right, Kim?

[0:04:39] Voice 2: Yes, there was a piece of correspondence

[0:04:42] Voice 2: from Joyce Thayer, Karen and Tom Bell,

[0:04:45] Voice 2: Anne and Stevenson.

[0:04:47] Voice 2: And we can actually discuss that

[0:04:50] Voice 2: with 13.1, the Land Use By-law Review Project.

[0:04:54] Voice 2: project.

[0:04:55] Trustee Fast (probable): Okay. And will people be able to see that? Is it going to be posted to that project?

[0:05:01] Voice 2: Yes, it will be posted to the project's website. Okay.

[0:05:03] Voice 2: Yes. Just not

[0:05:04] Trustee Fast (probable): in our agenda today. So

[0:05:06] Trustee Fast (probable): that's where to find it. Very good. Okay. Go

[0:05:10] Trustee Morrison (probable): ahead, Deb. So I also wanted to maybe just put

[0:05:15] Trustee Morrison (probable): it under new business for now. I just wanted to check on the meeting minutes from the I believe

[0:05:22] Trustee Morrison (probable): was the September 1st or the August meeting. I have to, I've been trying to find the detail for

[0:05:27] Trustee Morrison (probable): it. But there was an error in the approval of our minutes last meeting. And so I just wanted to

[0:05:34] Trustee Morrison (probable): correct that, but I need a little bit more time to find the detail because my email is not working

[0:05:40] Trustee Morrison (probable): very well. Technology.

[0:05:42] Trustee Morrison (probable): So, sorry, I missed the date of that meeting. Is that? I don't know if

[0:05:46] Trustee Morrison (probable): it was the August meeting or the September 1st meeting. I know which the motions are. So I've

[0:05:50] Trustee Morrison (probable): been pulling documents up all morning trying to figure it out um so but so it's either the

[0:05:55] Trustee Morrison (probable): august 13th or the september 1st meeting and so

[0:05:58] Trustee Fast (probable): we'll just um put that in as 15.2 to capture it

[0:06:04] Trustee Fast (probable): okay

[0:06:04] Voice 5: minutes okay and then anything else to add to the um

[0:06:15] Trustee Fast (probable): agenda today i'm seeing nothing so

[0:06:19] Trustee Fast (probable): by consent then we'll approve the agenda i'm seeing some nodding there very good so

[0:06:24] Trustee Fast (probable): So the agenda is approved by consent and trustee reports.

[0:06:30] Trustee Fast (probable): Who would like to begin? Ben, would you like to start?

[0:06:34] Trustee McConchie (probable): Yeah, I'll be really brief. I want to congratulate Trustee Morrison, Chair Patrick, Chair Fats today and all the folks that put their names forward and were successful in becoming elected.

[0:06:45] Trustee McConchie (probable): And I want to wish them all the best of luck in what will be a very important and integral and consequential four years ahead.

[0:06:52] Trustee McConchie (probable): head. And good on you guys for putting your names forward and working extraordinarily hard

[0:06:57] Trustee McConchie (probable): to reach out to the community. I know you guys care a lot about our islands, and I look forward

[0:07:03] Trustee McConchie (probable): to supporting you guys in the best capacity I can as a ex-trustee. I also want to thank the staff

[0:07:10] Trustee McConchie (probable): for an incredible, very challenging term during dealing with COVID, dealing with technology issues

[0:07:16] Trustee McConchie (probable): and adjusting to our changing times.

[0:07:19] Trustee McConchie (probable): So I really want to thank Planner Kojima,

[0:07:22] Trustee McConchie (probable): of course, Kim Stockdale, Phil Testamal,

[0:07:24] Trustee McConchie (probable): all of our reporters and everybody at the staff office

[0:07:27] Trustee McConchie (probable): for their work during the past few years here.

[0:07:31] Trustee McConchie (probable): Other than that, I wish all the best of luck to everyone

[0:07:33] Trustee McConchie (probable): and best of luck at Trust Council next month.

[0:07:36] Trustee McConchie (probable): Thanks very much.

[0:07:36] Trustee McConchie (probable): That's it, Chair Fath.

[0:07:38] Trustee Fast (probable): Thank you, Ben.

[0:07:40] Trustee Fast (probable): Trustee Morrison.

[0:07:43] Trustee Morrison (probable): Thank you.

[0:07:44] Trustee Morrison (probable): Yes, thanks all to who participated in the elections

[0:07:48] Trustee Morrison (probable): I actually found the conversations really helpful, and I think I might have been made a convert.

[0:07:53] Trustee Morrison (probable): I know Ben has been more on this the last four years than I have, but I did actually find the

[0:07:59] Trustee Morrison (probable): conversations in Facebook to be really valuable, and so have been thinking more about how to use

[0:08:05] Trustee Morrison (probable): that space to communicate going forward. So really enjoyed that, and also noticed that

[0:08:11] Trustee Morrison (probable): uh trustee mcconkey put up a salish sea governance uh space for people to keep tabs on and and keep

[0:08:18] Trustee Morrison (probable): aware of work across the region so i did put that in the pender post this month um and flagged it

[0:08:24] Trustee Morrison (probable): for folks so you can keep track of all different issues going on um and just a huge thank you ben

[0:08:31] Trustee Morrison (probable): as a colleague it's been really great working with you on this ltc and i know we haven't always

[0:08:36] Trustee Morrison (probable): always agreed but it's been really good I think respectful conversation and and I've learned a lot

[0:08:42] Trustee Morrison (probable): so it's been really awesome to work with you so yeah I think going forward we'll we'll have a few

[0:08:49] Trustee Morrison (probable): conversations today but again just really I know it's been a challenging term we we can't forget

[0:08:56] Trustee Morrison (probable): that we have dealt with a global pandemic during this term switching over to virtual formats like

[0:09:03] Trustee Morrison (probable): like just the stress that everybody has been under

[0:09:05] Trustee Morrison (probable): on so many different fronts.

[0:09:07] Trustee Morrison (probable): So thanks all to who have managed that

[0:09:10] Trustee Morrison (probable): and worked with us around that.

[0:09:12] Trustee Morrison (probable): Thank you.

[0:09:14] Trustee Fast (probable): Thank you, Trustee Morrison.

[0:09:15] Trustee Fast (probable): And I have a message from Chair Laura Patrick.

[0:09:20] Trustee Fast (probable): She says, would I be so kind to report

[0:09:24] Trustee Fast (probable): that she was honored to have served in the chair role

[0:09:27] Trustee Fast (probable): for the North Pender Local Trust Committee.

[0:09:30] Trustee Fast (probable): I'll just read from her notes.

[0:09:31] Trustee Fast (probable): I enjoyed getting to know the people on the island.

[0:09:33] Trustee Fast (probable): Pender's a special place that I'll keep in my heart.

[0:09:35] Trustee Fast (probable): It was especially great to get to know Deb and Ben, who are devoted to the island.

[0:09:40] Trustee Fast (probable): And I'll just echo what I said at the very beginning of the meeting, which was congratulations, Deb Morrison.

[0:09:48] Trustee Fast (probable): And thank you, Ben McConkie, for your service and for standing up and running again for a different elected position.

[0:09:55] Trustee Fast (probable): position and your service to democracy and your courage in putting yourself out in front of the

[0:10:04] Trustee Fast (probable): electorate and all the work that both you trustees have done and but especially you've been it'll be

[0:10:09] Trustee Fast (probable): I wish you all the best in your next things and no doubt we'll see you again

[0:10:15] Trustee Fast (probable): involved in North Pender business that's great and I'll just say a few few other things

[0:10:21] Trustee Fast (probable): um the upcoming uh uh trust council uh meeting is beginning to uh be on boarded people are starting

[0:10:34] Trustee Fast (probable): to get their um orientation materials especially new uh newly elected folks so the first meeting

[0:10:41] Trustee Fast (probable): is november 17th to 19th in victoria where we'll get to meet each other and uh and um

[0:10:50] Trustee Fast (probable): begin to find our way into our new relationships with new folks and elections and things like that

[0:10:57] Trustee Fast (probable): will be held for committee chairs and executive committee sorry executive committee and that kind

[0:11:05] Trustee Fast (probable): of thing then there's an online trust council and that one will be hybrid too and both of these I

[0:11:12] Trustee Fast (probable): I think the public can attend.

[0:11:14] Trustee Fast (probable): The next one is December 6th to the 8th.

[0:11:18] Trustee Fast (probable): That'll be online.

[0:11:19] Trustee Fast (probable): And then local trust committees meetings all across the trust area will resume in 2023 in the new year.

[0:11:27] Trustee Fast (probable): So that's it for my little report there.

[0:11:30] Trustee Fast (probable): And now we're going to go to town hall and questions.

[0:11:34] Trustee Fast (probable): And so this is the part where we've got 15 minutes assigned for this.

[0:11:39] Trustee Fast (probable): but I'm happy to take it easy and let people speak who'd like to speak.

[0:11:48] Trustee Fast (probable): I see we've got one person on the list already.

[0:11:51] Trustee Fast (probable): And so when you speak, particularly because I'm not familiar with the island and the people here,

[0:11:56] Trustee Fast (probable): I apologize, but if you could just confirm your name and your connection to the island

[0:12:05] Trustee Fast (probable): so that we can capture it in the minutes as well.

[0:12:08] Trustee Fast (probable): And perhaps Joyce could be promoted so that she can speak in the meeting.

[0:12:17] Trustee Fast (probable): Robin, if you're back there, I think we're going to have Joyce joining us.

[0:12:24] Trustee Fast (probable): So, Joyce, if you could just confirm your name and sometimes people use other people's phones and computers as well.

[0:12:29] Trustee Fast (probable): So your name and your connection to the island, please go ahead.

[0:12:33] Voice 12: My name is Joyce Thayer. I'm a full time resident on Pender Island.

[0:12:37] Voice 12: I live on North Pender on the area of Clambay Road by Hope Bay.

[0:12:44] Voice 12: And I have made a number of submissions to the trustees on the issue that I'm addressing today.

[0:12:53] Voice 12: Briefly, Trustee Fast, what happened is there is a, what we consider to be an over-height building that's been approved in our area that we feel was incorrectly approved.

[0:13:09] Voice 12: We have worked diligently with the trustees to amend the new bylaw to make sure this would not happen, but we're left with the old bylaw now.

[0:13:20] Voice 12: And we've been told that to amend the bylaw to address this issue, to clarify it, I want to make clear, we're not asking to amend it, but to clarify it, we'll take a full amendment process.

[0:13:34] Voice 12: process so what we've suggested is that to address this issue because it's going to drag on now it's

[0:13:44] Voice 12: going to be before the new year before the new trust Council meets that we'd ask for a legal

[0:13:50] Voice 12: opinion on the interpretation of that issue we feel it's something that should have been done

[0:13:57] Voice 12: before the permit was approved we're not criticizing anybody here we're just looking

[0:14:03] Voice 12: for a solution moving forward and we feel after we did an foi request on the documents we've

[0:14:11] Voice 12: reviewed them where if we remain confirmed that it was an incorrect interpretation so we're asking

[0:14:20] Voice 12: moving forward that the trustees go back ask their legal counsel for an opinion on this

[0:14:27] Voice 12: and clarify what we feel is a mistake and again this is not a criticism of anybody it's a way of

[0:14:37] Voice 12: moving forward without having the bylaw amended so thank you again for your consideration and if

[0:14:45] Voice 12: you have any questions i'm happy to answer them thank

[0:14:49] Trustee Fast (probable): you joyce and just before um

[0:14:51] Trustee Fast (probable): you wrote us about this too is that correct that's correct right that's that piece of correspondence

[0:14:57] Trustee Fast (probable): or one of them very good thank you very much joyce any um anybody else would like to speak

[0:15:03] Trustee Fast (probable): i see there's another hand up among the unknown that's joyce okay um anybody else among the

[0:15:11] Trustee Fast (probable): attendees wish to speak in town hall. Michael Sketch is this is, and this is where we, as I

[0:15:18] Trustee Fast (probable): understand the way the town halls work here, this is where citizens speak to items on the agenda

[0:15:25] Trustee Fast (probable): for this town hall. If that's what you'd like to speak about, then, oh, look at that. I can click

[0:15:33] Trustee Fast (probable): allow to talk. So I'll do that. Michael Sketch, please go ahead. If you can confirm your name

[0:15:41] Trustee Fast (probable): in your connection to the island just in case it's somebody else on your computer hello

[0:15:47] Voice 10: can you hear

[0:15:47] Voice 10: me yes please go ahead name

[0:15:50] Voice 10: is michael sketch i live on north pender island um and i'd like to

[0:15:55] Voice 10: make comment on uh what to me were some surprising uh new initiatives or changes in the land use by

[0:16:02] Voice 10: law staff report for the project and in addition a resolution and I wonder if this isn't the one

[0:16:12] Voice 10: that Deb Morrison was speaking to and the extent of the new project I think it's number four for

[0:16:20] Voice 10: North Pender being the browning marina to driftwood corridor and I understood from the last meeting

[0:16:31] Voice 10: I think it was that Deb Morrison felt this was not about a village, but rather specifically about a transportation plan.

[0:16:40] Voice 10: And the project description is now present and future uses of that land, which, by the by, is in the Agricultural Land Reserve, and tacked on the end, a transportation plan.

[0:16:56] Voice 10: and I wonder if the trustees could have a bit of a discussion about that and resolve the wording.

[0:17:02] Voice 10: There is consequence, of course, for the next term. And secondly, there's a recommendation

[0:17:11] Voice 10: from staff, which as far as I know is new, to omit the setback distances, specifically from

[0:17:19] Voice 10: from sewage disposal fields on North Tender

[0:17:22] Voice 10: from various entities, one being a well.

[0:17:26] Voice 10: And the rationale is that the province

[0:17:30] Voice 10: already deals with this.

[0:17:32] Voice 10: And in the Trust Policy Statement project,

[0:17:39] Voice 10: many people have, or some people,

[0:17:42] Voice 10: a lobby has said,

[0:17:43] Voice 10: said, we do not need all these prescriptive policies

[0:17:50] Voice 10: in the trust policy statement because another government

[0:17:55] Voice 10: entity already deals with it.

[0:17:57] Voice 10: For instance, the Land Commission or the Vancouver

[0:17:59] Voice 10: Island Health Authority Department of the Environment.

[0:18:02] Voice 10: But on the ground, what is missing in the land use bylaw

[0:18:06] Voice 10: then is the potential for bylaw enforcement for infraction

[0:18:11] Voice 10: locally.

[0:18:11] Voice 10: locally. And secondly, that the land use bylaw or trust policy statement can be more restrictive

[0:18:20] Voice 10: than the, if necessary, on a Gulf Island, than the provincial regulation. And I asked the local

[0:18:28] Voice 10: trust committee going forward to rethink the recommendations of staff really very, very

[0:18:33] Voice 10: very carefully. I'll give one example. In 2012, Phil was placed about 200 truckloads on ALR land.

[0:18:42] Voice 10: A consultant who was working on the property at the time complained to the local trust committee

[0:18:47] Voice 10: and the staff replied that because there is no soil bylaw, bylaw enforcement doesn't

[0:18:57] Voice 10: um uh appear to be possible and nothing was done uh there are other examples um so it it appears

[0:19:05] Voice 10: to be really important that the land use bylaw contains core items um there are so many examples

[0:19:13] Voice 10: but but we all know what they are and they deal with water and valuable uh environmental entities

[0:19:20] Voice 10: um and i'll leave it at that if i may i i ask that the ltc this this session not move this uh

[0:19:29] Voice 10: land use bylaw project ahead significantly or at all and leave it for the next term because there

[0:19:35] Voice 10: are some some real concerns in the the latest staff report recommendations for the land use

[0:19:43] Voice 10: bottle review thank you very much thank

[0:19:46] Trustee Fast (probable): you michael and uh i'm going to um ask there we go

[0:19:54] Trustee Fast (probable): robin has uh pulled you back thank you robin anybody else among the attendees who would like

[0:20:01] Trustee Fast (probable): to speak michael if you can lower your hand then uh just thank you that just helps me make sure i've

[0:20:09] Trustee Fast (probable): have captured everybody. And I see Charlie Kaproff staff among the attendees there. And oh, and some

[0:20:21] Trustee Fast (probable): applicants too, for later in the meeting. So when we when it comes to you, I'm sure that Robin will

[0:20:27] Trustee Fast (probable): bring you in. Okay, well, thank you, everybody, then seeing no more hands go up, I'm going to

[0:20:31] Trustee Fast (probable): to ask us to move along on the agenda.

[0:20:34] Trustee Fast (probable): And now we'll go on to the minutes

[0:20:39] Trustee Fast (probable): of the September 29th meeting, which I was not at.

[0:20:43] Trustee Fast (probable): So I'm hoping if there's anything trustees see

[0:20:46] Trustee Fast (probable): that you will bring that forward.

[0:20:49] Trustee Fast (probable): So this is starting for anybody who's following

[0:20:52] Trustee Fast (probable): on the agenda page four of the agenda.

[0:20:57] Trustee Fast (probable): That's where the meetings minutes begin.

[0:21:00] Trustee Fast (probable): Any changes trustees?

[0:21:03] Trustee Fast (probable): And I'm seeing none from Ben, none, no hands are going up.

[0:21:06] Trustee Fast (probable): So by consent, actually, I don't like doing this kind of thing by consent,

[0:21:11] Trustee Fast (probable): especially when I've heard that there's might be issues with other minutes.

[0:21:14] Trustee Fast (probable): So can I have a motion to accept the minutes?

[0:21:18] Trustee Morrison (probable): I move to accept the minutes of the September 29th, 2022 North Pender LTC.

[0:21:27] Trustee Fast (probable): Thank you. And do I have

[0:21:28] Trustee Fast (probable): a second? Thank you very much.

[0:21:29] Trustee Fast (probable): And any more discussion, questions, all in favor?

[0:21:34] Trustee Fast (probable): raise your hand thank you three hands went up i voted in favor too because i saw their hands go

[0:21:39] Trustee Fast (probable): up so thank you very much everybody the minutes are adopted and we'll move on now to the follow-up

[0:21:44] Trustee Fast (probable): action list um this is uh page 12 is where it starts and uh kim stockdale is here to join

[0:21:51] Trustee Fast (probable): join us and answer any questions um that trustees may have uh trustees any questions for the planner

[0:22:01] Trustee Fast (probable): i'm not seeing any you can just

[0:22:04] Trustee Morrison (probable): slow a little bit um okay i just

[0:22:06] Voice 2: want to thank

[0:22:07] Trustee Morrison (probable): you i just have

[0:22:08] Trustee Morrison (probable): multiple screens and notes going on here okay

[0:22:11] Voice 2: share fast i can provide just a little bit more

[0:22:13] Voice 2: information on one one item it's on september 29th uh 2022 so this is from the last ltc meeting and

[0:22:22] Voice 2: it's item number eight it says groundwater project add maps to project

[0:22:28] Voice 2: website and that's noted as

[0:22:30] Voice 2: pending that's now been completed by planner chadwick so these maps can be found on the north

[0:22:38] Voice 2: pender ltc webpage the project webpage if you click on projects it will be the ground water

[0:22:46] Voice 2: sustainability project and it's under all the maps and reports are under folder number five

[0:22:54] Voice 2: and that's called reports and maps so they're now on the projects website

[0:23:01] Trustee Morrison (probable): very good go ahead Trustee Morrison so I know I've been a little bit of a website demon lately

[0:23:06] Trustee Morrison (probable): because everybody has been asking me questions about different things and so I've been just

[0:23:11] Trustee Morrison (probable): putting in feedback mechanisms on the website which I think also instigated this and I know

[0:23:16] Trustee Morrison (probable): I'd sent an email about this as well so thank you very much for that that's not how our community

[0:23:23] Trustee Morrison (probable): looks for things all the time they the one of the functions and ways that people are finding things

[0:23:29] Trustee Morrison (probable): is they're going to the i want to tab on the website and then going to maps and then looking

[0:23:36] Trustee Morrison (probable): up maps and our maps are not um necessarily appearing on there so i just wanted to check

[0:23:42] Trustee Morrison (probable): that they got in there and they're not there so i don't see them so if we can just oh wait

[0:23:50] Trustee Morrison (probable): groundwater science now they're there i see them now so that's good so that's changed since last

[0:23:55] Trustee Morrison (probable): last time so thank you thank you thank you for that because that that i want to maps is like a

[0:23:59] Trustee Morrison (probable): logical way that people are finding them so that looks perfect okay very

[0:24:05] Voice 13: good right thank you for

[0:24:06] Voice 13: that

[0:24:06] Trustee Morrison (probable): um and then

[0:24:08] Trustee Morrison (probable): go ahead and then um so does that mean that um there's this follow-up action

[0:24:17] Trustee Morrison (probable): report i just want it to be super clear for folks like like um for aaron when he's coming on so when

[0:24:24] Trustee Morrison (probable): When we look at, like, January 2021, like, the, you know, something's in progress from February 26th of 2021, like, are we going to get updates in the new term on where all of those things are at?

[0:24:37] Trustee Morrison (probable): Or are those going to be cleared off as, like, how are we handling the sort of what's the status of all this stuff for the next meeting?

[0:24:47] Trustee Morrison (probable): Go ahead, Planner Stockdell.

[0:24:49] Voice 2: Yeah, that's actually a very good question and a good point.

[0:24:52] Voice 2: What we'll do for each LTC. Well, what I'll be working with my LTCs is going through that list, noting if there's items that still need information, or if things are on hold and I can provide reasons as to why they're on hold or rationale as to why they're taken off the list.

[0:25:14] Voice 2: And I noticed that Robert has jumped in here as well.

[0:25:17] Voice 2: Thanks,

[0:25:18] Voice 11: Kim. Yeah, I'll just add that I'm going to be preparing a report for each of the incoming local trust committees, summarizing the status of the projects, the top priority projects, their projects list, some applications that are ongoing, and sort of preparing, using that to prepare new local trust committees to do some strategic discussion around their top priorities early in the new year.

[0:25:46] Voice 11: and as part of that we'll be reviewing all the follow-up action lists and potentially also the

[0:25:53] Voice 11: standing resolutions and present that to the new the new incoming local trust committees

[0:25:58] Voice 11: okay

[0:26:00] Trustee Morrison (probable): so that sounds good and having this follow-up action list whatever the state it's in at that

[0:26:05] Trustee Morrison (probable): point even with the completed things on here as part of that report would be really helpful

[0:26:10] Trustee Morrison (probable): because that triggers my memory like as we're talking through things with the new um ltc as

[0:26:16] Trustee Morrison (probable): well that'll be helpful okay sweet thank you very much and uh and it looks really good um the august

[0:26:25] Trustee Morrison (probable): um public hearing though it says completed for august 20 the august 11th 2022nd but it was

[0:26:33] Trustee Morrison (probable): deferred until after election so it's not completed it's deferred

[0:26:39] Trustee Fast (probable): schedule public hearing

[0:26:41] Trustee Fast (probable): So I'm looking on page 13. That's when you meet. Yeah. Yeah.

[0:26:44] Voice 2: Yeah. So we can move the status back to in progress.

[0:26:47] Voice 2: That

[0:26:47] Trustee Morrison (probable): would be good. Yeah. Just so we don't forget that. Cause I,

[0:26:50] Trustee Morrison (probable): and I know that that's going to be, you know,

[0:26:52] Trustee Morrison (probable): it's possibly pushed out a ways, but we'll,

[0:26:56] Voice 11: we'll deal with that at the first meeting.

[0:26:57] Voice 11: Generally.

[0:26:58] Voice 11: And I know there's some lingering items on the follow-up on the follow-up

[0:27:01] Voice 11: action list generally, but in typically we want the, you know,

[0:27:05] Voice 11: the follow-up action list should be something,

[0:27:07] Voice 11: an item that should be able to, at least in theory, be completed by the next meeting.

[0:27:13] Voice 11: So, I mean, the public hearing, that project for the land use bylaw review, obviously there's going

[0:27:19] Voice 11: to need to be a public hearing. It's part of the legislative process. So that follow-up action item

[0:27:26] Voice 11: was specific to scheduling it for that date, and then it got deferred. So in a

[0:27:31] Voice 11: sense, that action

[0:27:33] Voice 11: has been completed oh

[0:27:34] Trustee Morrison (probable): i see what you're saying so i guess the the thing that i want to make sure

[0:27:39] Trustee Morrison (probable): then gets on to the next meeting is just in the package which i think kim's probably totally on

[0:27:44] Trustee Morrison (probable): top of this but like just to make sure that we have that as a as an agenda item on the next

[0:27:50] Trustee Morrison (probable): meeting to schedule a public hearing or to decide what to do about that yeah yeah

[0:27:54] Voice 11: okay oh yeah that'll

[0:27:56] Voice 11: be the that's the major project for the local trust committee and the first step with the new

[0:28:01] Voice 11: local trust committee will be to revisit that okay status of that project make any changes

[0:28:07] Voice 11: that the new local trust committee wants to make and decide whether or not to proceed directly to

[0:28:12] Voice 11: the public hearing okay

[0:28:14] Trustee Fast (probable): okay good so it'll be on the agenda it doesn't need to be on here anymore

[0:28:21] Trustee Fast (probable): any more questions there's um discussion about the follow-up action list no no okay thank you then

[0:28:29] Trustee Fast (probable): And then we'll move on to applications.

[0:28:35] Trustee Fast (probable): So now we're on page 16 of the agenda.

[0:28:40] Trustee Fast (probable): And here is where we begin

[0:28:43] Trustee Fast (probable): with the referral from Maine Island.

[0:28:48] Trustee Fast (probable): I don't know, regional planning manager,

[0:28:53] Trustee Fast (probable): did you wish to introduce?

[0:28:54] Voice 11: I can speak briefly to this.

[0:28:56] Voice 11: The trustees might be familiar

[0:28:58] Voice 11: somewhat with this application.

[0:29:00] Voice 11: So this is a rezoning application on Main Island for a property on Village Bay Road, and it's a rezoning application for an affordable housing project, and it would involve redesignating a portion of the property, rezoning a portion of the property to allow for the affordable housing units to be constructed.

[0:29:27] Voice 11: and that project is actually that rezoning application

[0:29:33] Voice 11: is currently at second reading.

[0:29:35] Voice 11: It's scheduled to go for a public hearing next month

[0:29:40] Voice 11: and it also involves a housing agreement.

[0:29:45] Trustee Fast (probable): Okay, thank you.

[0:29:46] Trustee Fast (probable): Yeah, I see multi-family rental housing.

[0:29:48] Trustee Fast (probable): We're all jealous.

[0:29:50] Trustee Fast (probable): Go ahead, Trustee McConkie.

[0:29:51] Trustee McConchie (probable): I move that the interests are unaffected by bylaw.

[0:29:55] Trustee McConchie (probable): In North Kinder Island Trust Committee,

[0:29:56] Trustee McConchie (probable): interests are unaffected by bylaw.

[0:30:00] Voice 13: Okay. I'll second that.

[0:30:02] Trustee Fast (probable): Okay. Seconded for discussion. Moved and seconded. Interests

[0:30:06] Trustee Fast (probable): unaffected by bylaws 181 and 183 on Main Island.

[0:30:11] Trustee Morrison (probable): And so I have a couple questions about this,

[0:30:14] Trustee Morrison (probable): actually. This is the first time I actually think that I have questions related to somebody

[0:30:20] Trustee Morrison (probable): else's bylaw. So process-wise, if we vote that our interests are unaffected, that's our interest

[0:30:28] Trustee Morrison (probable): here on pender um but i'm really i have a question about like does the executive committee pass

[0:30:36] Trustee Morrison (probable): forward these types of motions because to me it seems to start to break the issue of like we're

[0:30:44] Trustee Morrison (probable): zoning down down into like smaller and smaller lots and higher and higher density and so like

[0:30:50] Trustee Morrison (probable): like what is the guidance for that in terms of the balance between the choice to do affordable

[0:30:59] Trustee Morrison (probable): housing this way that potentially creates more or sorry less of a rural character kind of issue

[0:31:07] Trustee Morrison (probable): so I guess that's I just have questions about this like I'm assuming the executive committee

[0:31:11] Trustee Morrison (probable): checks it against the trust policy statement yes

[0:31:14] Trustee Fast (probable): in fact somebody like Robert or another

[0:31:17] Trustee Fast (probable): the regional planning manager brings it to executive committee and uh and walks through

[0:31:23] Trustee Fast (probable): what the options are and all the um uh the directive policy checklist and uh robert maybe

[0:31:31] Trustee Fast (probable): you can fill us in a little more yes

[0:31:33] Voice 11: in terms of the process that's right um you know part of

[0:31:37] Voice 11: part of the what the local trust committee does is as a as a bylaw advances through the process is

[0:31:45] Voice 11: is review the bylaw and the project

[0:31:49] Voice 11: against the directives policies

[0:31:51] Voice 11: and considers the checklist and endorses the checklist

[0:31:55] Voice 11: and sends that on to executive committee.

[0:31:58] Voice 11: And that's one of the major lenses

[0:32:00] Voice 11: that executive committee uses to review all bylaws

[0:32:04] Voice 11: is the directive policies and the policy statement.

[0:32:08] Voice 11: And then specifically with this project,

[0:32:11] Voice 11: I mean, it's been going for a couple of years now at least,

[0:32:15] Voice 11: And the Maine Island Local Trust Committee has been,

[0:32:20] Voice 11: let's say, struggling with this application

[0:32:23] Voice 11: in terms of the location, the density and the appropriateness

[0:32:26] Voice 11: of this application for the affordable housing needs on Maine Island.

[0:32:33] Voice 11: But to date, they've given it readings and advanced it.

[0:32:36] Voice 11: There have been a number of number of changes have been made to the proposal.

[0:32:41] Voice 11: There's also a number of requirements

[0:32:42] Voice 11: requirements that will be part of the covenant and housing agreement okay

[0:32:46] Trustee Morrison (probable): so i guess i'm sorry

[0:32:48] Trustee Morrison (probable): go ahead yeah i'm just

[0:32:49] Voice 11: gonna say it'll be remain to be seen whether the ltc um advances it further

[0:32:55] Trustee Morrison (probable): so i guess my question this is this is my like this is one of the fundamental issues that i

[0:33:00] Trustee Morrison (probable): think we have as a challenge at the crux of the trust policy statement and local trust committees

[0:33:05] Trustee Morrison (probable): is we obviously need affordable housing in the islands it's obvious that that's a need

[0:33:10] Trustee Morrison (probable): but the local trustees have particular types of pressure to provide this in ways that may

[0:33:16] Trustee Morrison (probable): make them struggle to meet the environmental protection regulations of the trust-wide area

[0:33:22] Trustee Morrison (probable): and so I guess that's um that's the struggle I have with these types of things I'm happy to let

[0:33:31] Trustee Morrison (probable): Maine do their business and I assume that the trustees will do what they need to do so I'm

[0:33:36] Trustee Morrison (probable): I'm going to vote for this motion, but I just want to really flag this and maybe like have this come

[0:33:42] Trustee Morrison (probable): forward in the trust policy statement discussion at the trust council, because this is literally

[0:33:47] Trustee Morrison (probable): an example of the tension that we have between higher density housing decisions and local sort

[0:33:56] Trustee Morrison (probable): of breaking up down past the 10 acre kind of barrier in the trust. And so that's right for me.

[0:34:04] Trustee Morrison (probable): Yeah,

[0:34:05] Trustee Fast (probable): and I think you're right, Trustee Morrison, that's a conversation for Trust Council and Trust Programs Committee, however, that reconvenes those kinds of groups, rather than perhaps this local trust committee on our agenda today.

[0:34:25] Trustee Fast (probable): So any more discussion about this referral from Main Island and is it going to affect the interests?

[0:34:32] Trustee Fast (probable): We've got the motion that the interests of the North Pendard Local Trust Committee are unaffected, moved and seconded.

[0:34:40] Trustee Fast (probable): Any more discussion? Hearing none, I'm going to call the question. All those in favour?

[0:34:47] Voice 3: One,

[0:34:47] Trustee Fast (probable): two, three hands went up and that's just so Lauren can capture that.

[0:34:53] Trustee Morrison (probable): Yes. Can I ask that this particular referral be added to the Trust Programs Committee for

[0:35:01] Trustee Morrison (probable): consideration as an example? So you would like to have this referral or this project just be

[0:35:13] Trustee Morrison (probable): shared with Trust Programs Committee or Executive Committee, whoever's handling the trust policy

[0:35:17] Trustee Morrison (probable): statement as an example of the tension perhaps you might want to make a motion

[0:35:24] Trustee Morrison (probable): yeah I will think about that finish

[0:35:26] Trustee Morrison (probable): what and

[0:35:30] Trustee Fast (probable): and then we could forward it or you

[0:35:34] Trustee Fast (probable): may want to get in touch with the main island trustees who both of whom have

[0:35:39] Trustee Fast (probable): been reelected and ask them if they could refer it okay let me do that I'll

[0:35:46] Trustee Fast (probable): just think about it yeah just think about it okay thank you then that motion is carried and lauren

[0:35:53] Trustee Fast (probable): i just want to make sure you're still hearing us fine back there i've got you thank you thank you

[0:35:59] Trustee Fast (probable): very good okay checking um sometimes in the fall in uh hornby and denman for example we we lose

[0:36:08] Trustee Fast (probable): contact so i'm checking in once in a while i hope you don't mind so on to 12.2 this starts on page

[0:36:13] Trustee Fast (probable): page 27. This is an application for a development variance permit. And I'm just going to get to the

[0:36:19] Trustee Fast (probable): page. There we go. And so I'm wondering if the applicants are here. Let me just check. And I see

[0:36:29] Trustee Fast (probable): Planner Stockdale nodding. So Planner

[0:36:32] Trustee Fast (probable): Stockdale, go ahead.

[0:36:33] Voice 2: Yes. And the applicant is here. It's

[0:36:35] Voice 2: that phone number ending in uh 833 uh 3833 so after i'm done uh just my overview for the staff

[0:36:43] Voice 2: report that's the phone number to bring over and that is um heather regan okay thank you

[0:36:49] Voice 2: uh so i'm gonna share my screen as well just so i can share a couple pictures and the site plan

[0:36:55] Voice 2: so this is a variance to legalize the sighting of an existing dwelling unit as well as an attached

[0:37:02] Voice 2: and also to permit an extension of a deck within the rear lot line setback.

[0:37:09] Voice 2: This property, as you can see from the subject property map here,

[0:37:15] Voice 2: is located in Magic Lake Estates, and it's more of a triangular portion of a lot.

[0:37:21] Voice 2: And this one side here has road frontage there.

[0:37:26] Voice 2: And I'm going to go to the site plan here.

[0:37:31] Voice 2: here. So the proposal is for the property owners would like to legalize the siting of a pre-existing

[0:37:38] Voice 2: non-conforming dwelling unit. And that just means that the dwelling was constructed prior to the

[0:37:44] Voice 2: requirement for any type of building permits. And their proposal is to add an extension to

[0:37:50] Voice 2: their existing deck. The extension, as you can see here, is this hashed area. And that would add

[0:37:57] Voice 2: an additional 360 square feet of deck space and the reason why the applicants chose that location

[0:38:04] Voice 2: is that it would have a limited impact on the environment there would be no requirement for

[0:38:10] Voice 2: the removal of any trees and also it's an area that wouldn't impact the neighbors nor their view

[0:38:16] Voice 2: or very minor impact too and this is a really interesting um lot in the sense that it's not

[0:38:23] Voice 2: not a typical rectangular lot and for a rectangular lot it's pretty it's easy to determine the front

[0:38:30] Voice 2: lot line the rear lot line and the side lot lines but with this property the front lot line

[0:38:36] Voice 2: it's actually the shortest lot line that abuts a roadway and so that as you can see on the screen

[0:38:43] Voice 2: here in the staff report on page 30 the front line is actually this line here at the very top

[0:38:49] Voice 2: The other two lot lines that abut the roadways are considered exterior side lot lines.

[0:38:57] Voice 2: So those have a setback of 4.5 meters.

[0:39:00] Voice 2: And the rear lot line, by definition, is a lot line that's opposite to the front lot line.

[0:39:06] Voice 2: So the rear lot line is actually this one here. It's the southern property line.

[0:39:11] Voice 2: And in most cases, this would actually be a side lot line, which would have a setback of 3 meters.

[0:39:18] Voice 2: but because due to the definition and the shape of the lot this lot line here is in

[0:39:24] Voice 2: fact the rear lot line and that has a setback of 7.6 meters so that's why they are requesting the

[0:39:31] Voice 2: variance is to allow for the siting of the dwelling unit within that 7.6 meters and also

[0:39:39] Voice 2: the siting of the existing deck and the um and the addition to the deck so the impacts

[0:39:47] Voice 2: on the neighboring properties are minimal as the location of the deck is screened by a fence

[0:39:53] Voice 2: and also vegetation. You can see that here on the screen. This is a picture that I took while

[0:40:03] Voice 2: on a site visit. And this is a southern property line here. So there is a fence and quite a bit

[0:40:09] Voice 2: of vegetation. And the red circle is the location of the proposal of the deck there, the new

[0:40:15] Voice 2: extension and this is the area of the house that's located in the the rear lot line setback so there

[0:40:22] Voice 2: were dvp notices circulated to the surrounding property owners and residents we have the

[0:40:29] Voice 2: applicant also provided three letters of support as part of the application process two of those

[0:40:36] Voice 2: letters of support are from direct property our neighbors so the neighbor to the south and the

[0:40:43] Voice 2: neighbor to the west they are supporting this variance application no other submissions were

[0:40:48] Voice 2: received due to the notice other than the three that were included in the application process

[0:40:53] Voice 2: or package pardon me so staff have made a recommendation which is on page page 27 of

[0:41:03] Voice 2: the staff report and that's to approve the issuance of the development variance permit

[0:41:10] Voice 2: NPDVP 2022.1, and that's based on the fact that the rationale for the variance is very reasonable.

[0:41:18] Voice 2: Really, the southern property line would be considered in most cases an anterior side lot

[0:41:25] Voice 2: line with a setback of three meters, but in this case it's the real lot line due to definitions

[0:41:31] Voice 2: and the shape of the lot.

[0:41:34] Voice 2: There is no removal of trees proposed.

[0:41:36] Voice 2: We have letters of support from the neighbors

[0:41:38] Voice 2: and it would legalize the siting of the existing dwelling

[0:41:41] Voice 2: and a portion of the existing deck as well.

[0:41:46] Voice 2: So I will leave that there.

[0:41:49] Voice 2: And as I mentioned, the applicant is in attendance by phone

[0:41:53] Voice 2: and I'm happy to answer any questions the LTC may have.

[0:41:57] Trustee Fast (probable): Does the LTC have questions for the planner

[0:42:00] Trustee Fast (probable): before we move to the applicant or shall we give the applicant a chance to speak I don't know how

[0:42:06] Trustee Fast (probable): you do it on North Bender so

[0:42:08] Trustee Morrison (probable): either way is fine um we I don't have any questions this seems very

[0:42:12] Trustee Morrison (probable): straightforward and reasonable to me so if the applicant wants to say anything okay

[0:42:18] Trustee Fast (probable): well we've

[0:42:19] Trustee Fast (probable): I think we've got uh Heather Reagan with with us here and um Heather I'm going to ask you to

[0:42:26] Trustee Fast (probable): to unmute and if you want to take a few minutes to add anything uh you would like or indicate your

[0:42:33] Trustee Fast (probable): concurrence or non-concurrence uh please go ahead heather yes

[0:42:38] Voice 8: um i agree with kim we were we were

[0:42:41] Voice 8: quite shocked when we found out that it was a rear setback um and so when we did some digging

[0:42:46] Voice 8: we found back in the day the house was built in 78 79 um it was the rear setback was 10 feet

[0:42:55] Voice 8: So the three meters. And then over time, it turned into the 25 feet or seven something meters, which we totally didn't know.

[0:43:03] Voice 8: And I don't know what it was when we bought it, bought the house in 97.

[0:43:08] Voice 8: Our hope is that by extending the deck out, because that house was built after we purchased our property, it will help with privacy between the two properties.

[0:43:19] Voice 8: Right now, our deck, we're all just sort of sitting there staring at them, and that's caused contention with the previous neighbors.

[0:43:29] Voice 8: And just moving forward, it just makes the most sense for us to have an entertaining space that doesn't look on to any of the neighbors the way it does now.

[0:43:38] Voice 8: And again, our proposal makes the most sense.

[0:43:40] Voice 8: For us, we wouldn't be taking down trees, and it still creates a lot of privacy between all of our neighbors.

[0:43:47] Voice 8: Anybody that we can see now are the three neighbors that we went and talked to, and they were all in support of us doing this.

[0:43:57] Trustee Fast (probable): Thank you very much, Heather. That makes it clear for me as a non-North Penderite. Any questions, trustees?

[0:44:08] Voice 13: No, I'm happy to go ahead and move.

[0:44:09] Voice 13: If

[0:44:10] Trustee McConchie (probable): it's okay, I move that the North Penner Island Local Trust Committee approve issuance of development variance permit application in the DVP 2022.1 Regan.

[0:44:19] Trustee Fast (probable): I second that.

[0:44:21] Trustee Fast (probable): Thank you. So we've got a motion moved and seconded. And I'm wondering if there's any more discussion. Trustees?

[0:44:29] Trustee Fast (probable): I

[0:44:29] Trustee Morrison (probable): think the only thing is I'm really happy to see that there's letters from the direct

[0:44:32] Trustee Morrison (probable): neighbors. That really makes it easy because that was my number one question is had the

[0:44:36] Trustee Morrison (probable): neighbors been consulted directly. So thank you very much for including those letters with the

[0:44:41] Trustee Morrison (probable): application.

[0:44:42] Trustee McConchie (probable): I'm supportive of the motion as outlined by the staff recommendations on page

[0:44:47] Trustee McConchie (probable): three.

[0:44:48] Trustee Fast (probable): Very good. Okay. And no more questions for the planner. Then seeing none, I'm going to call

[0:44:55] Trustee Fast (probable): the question all those in favor one two three hands went up that passes unanimously lauren

[0:45:02] Trustee Fast (probable): uh thank you very much trustees and thank you very much um heather uh for joining us today

[0:45:08] Trustee Fast (probable): and i'm going to thank you

[0:45:10] Voice 6: very

[0:45:11] Trustee Fast (probable): good yeah oh sorry we just uh moved her um

[0:45:19] Trustee Fast (probable): i

[0:45:22] Voice 8: just wanted to say thank you to everyone involved this was a very pleasant process

[0:45:26] Voice 8: and a lot easier than I had to imagine.

[0:45:29] Voice 8: So thank you all.

[0:45:31] Trustee Fast (probable): It's good to hear.

[0:45:32] Trustee Fast (probable): Thank you.

[0:45:34] Trustee Fast (probable): Thank you, Heather.

[0:45:35] Trustee Fast (probable): And I guess at this point from the local trust committee,

[0:45:39] Trustee Fast (probable): we can say happy new year.

[0:45:42] Trustee Fast (probable): Okay.

[0:45:42] Trustee Fast (probable): Yay.

[0:45:43] Trustee Fast (probable): Yay.

[0:45:44] Trustee Fast (probable): Okay.

[0:45:44] Trustee Fast (probable): Thank you, Heather, for joining us.

[0:45:46] Trustee Fast (probable): And we're going to move on now to the next application.

[0:45:49] Trustee Fast (probable): And this one is one that I think we may have

[0:45:55] Trustee Fast (probable): Planner Chadwick joining us.

[0:45:57] Trustee Fast (probable): not sure. No, it's myself again.

[0:46:00] Trustee Fast (probable): Okay, I don't know what I was doing with my notes there,

[0:46:03] Trustee Fast (probable): but we're beginning now on page 46 of the agenda for those following along. And I'm just

[0:46:10] Trustee Fast (probable): madly scrolling here, sorry, to get through the details and back to the front page. Okay,

[0:46:16] Trustee Fast (probable): here we go. And please take it away, Planner Stockdale.

[0:46:19] Voice 2: Thank you, Chair Fast. I'm going to

[0:46:21] Voice 2: share my screen again just to pull up the subject property map so this application is for a temporary

[0:46:27] Voice 2: use permit for a short-term vacation rental or an stvr the purpose is to rent out a single family

[0:46:37] Voice 2: dwelling unit located in magic lake it's on y'all lane and it's a waterfront property it's a

[0:46:43] Voice 2: three-bedroom home that has a floor area of 1500 square feet and the maximum number of guests

[0:46:50] Voice 2: permitted by the draft permit and also what the applicant has requested is six people and that's

[0:46:58] Voice 2: also compliant with the TUP guidelines. They plan to rent out less than 25 weeks of a year

[0:47:05] Voice 2: and will not rent out more than 30 days from May 1st to September 30th in a calendar year and again

[0:47:13] Voice 2: Again, that complies with one of the TUP guidelines.

[0:47:17] Voice 2: There is also significant screening from the neighboring properties.

[0:47:23] Voice 2: This is a site plan here.

[0:47:25] Voice 2: There is fence and extensive vegetation actually all around the property that provides some privacy for the SDBR and also the neighboring properties.

[0:47:35] Voice 2: The applicant's rationale is that their jobs are now requiring them to be more on the mainland.

[0:47:43] Voice 2: and they wish to rent out their home part-time their goal is to eventually to move to pender

[0:47:48] Voice 2: full-time um but they're not yet in a position to do so and their intent is really just to rent

[0:47:55] Voice 2: to families and to couples and they continue to use their property as much as possible

[0:48:03] Voice 2: um so in term of uh terms of cumulative impacts we refer to the tup guidelines um in the ocp

[0:48:11] Voice 2: and those state that a short-term vacation rental should not be there should be no more than two

[0:48:18] Voice 2: within a 200 meter distance and in this circumstance the closest TUP for a short-term

[0:48:25] Voice 2: vacation rental is 400 meters away. In addition if this application is approved it would be the

[0:48:33] Voice 2: 10th TUP issued in Magic Lake and a policy 6.4.18 in the OC states that there should be a maximum

[0:48:43] Voice 2: of 20. So that would be in compliance. So in terms of potential impacts of short-term vacation

[0:48:49] Voice 2: rentals on the neighboring properties are ones that we are already aware of. And those are the

[0:48:55] Voice 2: potential for noise or nuisance from renters. Of course, there could be an increase in traffic

[0:49:01] Voice 2: and also it could potentially change the the neighborhood character by having the short-term

[0:49:07] Voice 2: vacation rental use in a neighborhood location although given that the number of guests is small

[0:49:14] Voice 2: it's limited to six and also there is a limit on the days that the use could be operating during

[0:49:20] Voice 2: the summer months may 1st to september 30th and the maximum is 30 days and because there's privacy

[0:49:26] Voice 2: screening and vegetation that the impacts on neighbors hopefully would be quite minimal.

[0:49:33] Voice 2: So in terms of consultation, there were TUP notices circulated to neighboring property

[0:49:42] Voice 2: owners by mail and also hand delivered. And it was published, the notice was published in the

[0:49:48] Voice 2: Driftwood newspaper as well as posted on the community bulletins. We did receive one letter

[0:49:54] Voice 2: of support for this application that was circulated to the LTC unfortunately it was not attached to

[0:50:01] Voice 2: the staff report but it is a part of the public record staff did speak to two neighbors that

[0:50:07] Voice 2: wanted to remain anonymous and their concerns were more so for STVRs in general and not per se

[0:50:16] Voice 2: to this one specific application and I should mention as you can see on my screen here lot one

[0:50:22] Voice 2: which is a direct neighbor to this property there was a short-term vacation rental TUP issued for

[0:50:29] Voice 2: that property for the last five years and it actually expires next month but that property

[0:50:36] Voice 2: was sold in in spring of this year so that short-term vacation rental is no longer in use

[0:50:43] Voice 2: so lot one there's no longer a short-term vacation rental use on that property I just wanted to

[0:50:48] Voice 2: mention that staff did speak to a third uh person who wanted to write a letter but unfortunately

[0:50:55] Voice 2: could not so i mentioned to him that i would express his concern and really it's with regards

[0:51:01] Voice 2: to um who who monitors the use and if there's a concern what are the options so the tup permit

[0:51:13] Voice 2: permit states that the permit itself must be posted to the front of the property. So it has

[0:51:19] Voice 2: the contact information for the STV operator. And of course, if there is any concerns that the

[0:51:25] Voice 2: applicant is not compliant with the TUP, then at that point, you get the bylaw enforcement

[0:51:33] Voice 2: involved with that. So there are a couple of things the LTC may want to consider. There is

[0:51:42] Voice 2: options of adding more restrictive conditions. So the LTC could potentially restrict or pardon

[0:51:50] Voice 2: me, issue the permit because it's drafted right now for three years. So the LTC could

[0:51:56] Voice 2: reduce that to two years as an option. But staff had made the recommendation as seen

[0:52:03] Voice 2: on page 46 that the North Pender LTC should approve the issuance of the temporary use

[0:52:10] Voice 2: use permit application NPTUP 2022.3 and as the draft permit as the permit is drafted right now

[0:52:18] Voice 2: that would be issuance for three years and the rationale for staff supporting this is that the

[0:52:24] Voice 2: size of the dwelling the guest capacity of six they all comply with the TUP guidelines also

[0:52:31] Voice 2: the limiting the number of days during the summer months those comply with the TUP guidelines

[0:52:37] Voice 2: guidelines. There's been one letter of support. And the permit provides or outlines all the

[0:52:44] Voice 2: conditions that are required through the the OCP guidelines. So I'm going to leave it there.

[0:52:49] Voice 2: The applicant is here if the LTC has any questions, and I'm happy to answer any questions as well.

[0:52:58] Trustee Morrison (probable): Yeah, I have several questions related to this because I've had several phone calls

[0:53:02] Trustee Morrison (probable): too. And so I think the first thing to note is that those who follow me said that they had

[0:53:10] Trustee Morrison (probable): difficulty submitting because they got bounces on the information that was circulated on how to

[0:53:17] Trustee Morrison (probable): submit letters. So several people gave up submitting letters and they were opposed. So while we have

[0:53:22] Trustee Morrison (probable): one letter on file that's in favor, there would have been several letters opposed if people were

[0:53:29] Trustee Morrison (probable): were able to get through to the email.

[0:53:31] Trustee Morrison (probable): So there was some issue with the email submissions.

[0:53:34] Trustee Morrison (probable): Do you know any more about that, Kim?

[0:53:36] Voice 2: I spoke to one person, one neighbor

[0:53:38] Voice 2: who had issues with that.

[0:53:40] Voice 2: And not only was he having issues sending emails

[0:53:43] Voice 2: to Islands Trust email addresses,

[0:53:46] Voice 2: I gave him my personal Gmail account

[0:53:48] Voice 2: and even that wasn't coming through.

[0:53:50] Voice 2: So then I thought perhaps it was on their end,

[0:53:52] Voice 2: but I only know of one neighbor that contacted me

[0:53:55] Voice 2: that couldn't get an email through.

[0:53:57] Voice 2: through and I

[0:53:58] Trustee Morrison (probable): checked the notice

[0:53:58] Voice 2: and the email is correct okay

[0:54:01] Trustee Morrison (probable): but you had two other people as well

[0:54:03] Trustee Morrison (probable): phone you that were not in favor of stvrs in that area generally that's

[0:54:07] Voice 2: right okay

[0:54:08] Trustee Morrison (probable): so that has to be

[0:54:10] Trustee Morrison (probable): taken into account I think when when considering this application even if we only have one on like

[0:54:16] Trustee Morrison (probable): one uh piece of writing on file um so my questions for the applicant are actually related to the

[0:54:23] Trustee Morrison (probable): comments that were concerns um by neighbors that other stvr that you were talking about i think it

[0:54:29] Trustee Morrison (probable): had some problems um over the years with some sort of loudness and so i have two questions one for

[0:54:36] Trustee Morrison (probable): staff and one for the applicant so the one for staff is about like if we issue a tup

[0:54:41] Trustee Morrison (probable): for stvrs can we revoke it if they're not meeting their guidelines or is it just a bylaw enforcement

[0:54:46] Trustee Morrison (probable): issue it

[0:54:48] Voice 2: would be a bylaw enforcement issue but also as we know tups are issued for a certain

[0:54:52] Voice 2: time period so after if it's issued for three years after three years it the tup would expire

[0:54:58] Voice 2: and if they're continuing continuing the use then they would not be in compliance with the land use

[0:55:03] Voice 2: bylaw so

[0:55:04] Trustee Morrison (probable): we can't revoke it no

[0:55:05] Voice 2: okay

[0:55:06] Trustee Morrison (probable): so that makes me want to give a shorter amount of time i do

[0:55:09] Trustee Morrison (probable): understand the cost related issues for that can you give me the cost for the current permit process

[0:55:16] Trustee Morrison (probable): for this do you know it

[0:55:17] Voice 2: it's nine hundred dollars for the application yeah

[0:55:20] Trustee Morrison (probable): thank you okay so and

[0:55:22] Trustee Morrison (probable): then for the um who can i have a question about the on island contact because that was the biggest

[0:55:27] Trustee Morrison (probable): issue of concern here was just because the materials look fine like i i think i can see

[0:55:33] Trustee Morrison (probable): the application overall looks fine um it was to do with sorry for some reason there's a million

[0:55:38] Trustee Morrison (probable): and pieces of paper in front of me um it was about the on island contact who they are and how

[0:55:46] Trustee Morrison (probable): easy it is and do all the neighbors have that contact information or would they all have that

[0:55:51] Trustee Morrison (probable): contact information so

[0:55:53] Voice 11: robin can you promote charles and we seem to have lost chair the chair

[0:55:58] Trustee Morrison (probable): daniel clenner is the on island contact so just like is that person on island all the time and

[0:56:04] Trustee Morrison (probable): And are they, like, what is their role?

[0:56:08] Voice 1: Hi, Charles Schroett here.

[0:56:09] Voice 1: I wanted to appreciate everybody for your time and consideration on this.

[0:56:12] Voice 1: So to speak to your question regarding our on-island contact, yes, my contact, Dan Kleiner,

[0:56:16] Voice 1: lives here full-time, and he is aware that he's, we've already agreed and discussed with

[0:56:22] Voice 1: him that he would be our on-island contact.

[0:56:23] Voice 1: They are here 24 hours a day and live just five minutes away, right up on Magic Lake.

[0:56:29] Trustee Morrison (probable): Okay, that's good to know.

[0:56:30] Trustee Morrison (probable): Thank you.

[0:56:33] Voice 13: Other questions, Ben?

[0:56:37] Voice 5: Where'd our chair go?

[0:56:38] Voice 5: Oh, did we lose her?

[0:56:43] Voice 11: That was going to be my question.

[0:56:47] Voice 11: She did say that the wind was picking up.

[0:56:50] Trustee Morrison (probable): The power was sketchy.

[0:56:51] Trustee Morrison (probable): So what do we do?

[0:56:52] Trustee Morrison (probable): Do we designate a new chair?

[0:56:54] Voice 11: Yeah, one of you can act as chair in her absence.

[0:56:57] Trustee Morrison (probable): All right, Ben,

[0:56:58] Voice 11: do you want to be our chair?

[0:57:01] Trustee Morrison (probable): Sorry, I can't hear you.

[0:57:02] Trustee McConchie (probable): I nominate Trustee Morrison

[0:57:04] Trustee McConchie (probable): to chair the rest of the meeting.

[0:57:07] Trustee Morrison (probable): Okay.

[0:57:08] Trustee Morrison (probable): Oh, I'm the talkative one today.

[0:57:11] Trustee Morrison (probable): um all right so um other questions Ben or I

[0:57:16] Trustee McConchie (probable): don't have any questions I I'm supportive of

[0:57:19] Trustee McConchie (probable): the application uh and the rationale provided on page 50 uh outlines uh most of the issues in this

[0:57:28] Trustee McConchie (probable): discussion okay

[0:57:30] Trustee Morrison (probable): I think my my only concern is just the um the neighbors that have phoned have this

[0:57:38] Trustee Morrison (probable): this prior concern for uh stvr in the area so I actually and I know this is not going to be that

[0:57:45] Trustee Morrison (probable): popular but I would prefer to issue this for one year as a verification year that neighbors are

[0:57:51] Trustee Morrison (probable): good with this um and if we can't revoke it after if it's good for three years and we can't do

[0:57:57] Trustee Morrison (probable): anything about it um other than by law enforcement which is challenging frankly on stvrs just the way

[0:58:04] Trustee Morrison (probable): that enforce because it's so ephemeral right like things just change with different people

[0:58:08] Trustee Morrison (probable): so i would prefer to issue it for one year and then um then go to three years at that point

[0:58:18] Trustee McConchie (probable): well just so i can understand so plan or stock bill let's say our applicant uh has a

[0:58:24] Trustee McConchie (probable): virtual vacation rental and then uh there's big wild parties there and there's complaints do they

[0:58:29] Trustee McConchie (probable): lose their temporary use permit they

[0:58:31] Voice 2: do not lose it that bylaw enforcement would get involved they'd

[0:58:34] Voice 2: to ask for compliance um but they would not lose the permit right

[0:58:39] Trustee McConchie (probable): okay so look so just i'm just

[0:58:42] Trustee McConchie (probable): trying to understand the rationale of the one year uh trustee morrison jay morrison yeah

[0:58:47] Trustee Morrison (probable): so for me

[0:58:48] Trustee Morrison (probable): the rationale is this is a new stvr in an area where three neighbors have commented on concerns

[0:58:53] Trustee Morrison (probable): um because of a prior stvr and so we really need the the applicant to show that they can meet the

[0:59:00] Trustee Morrison (probable): conditions of a permit so that the neighbors are on board with them and then in a year if they come

[0:59:04] Trustee Morrison (probable): back for a renewal that we it would be easy to give them three years because we would have

[0:59:08] Trustee Morrison (probable): neighbors who provide them lots of different support letters as opposed to just the one that

[0:59:13] Trustee Morrison (probable): we have right now and because we have one support letter and three people who phoned that were

[0:59:17] Trustee Morrison (probable): concerned what

[0:59:19] Trustee McConchie (probable): was the the convincing rationale for you trustee morrison in uh what the letters

[0:59:24] Trustee McConchie (probable): the correspondence uh that was given like what were the concerns just so i can understand yeah

[0:59:29] Trustee Morrison (probable): The concerns were that the prior one in the area had parties and they were having to phone

[0:59:37] Trustee Morrison (probable): about it, that they were, and I don't know if they had bylaw enforcement or if they phoned

[0:59:43] Trustee Morrison (probable): police or if they tried to phone the contact, I'm a little unclear on that, that there is

[0:59:47] Trustee Morrison (probable): a lot of empty houses in the area because seasonal people are in that area and that

[0:59:53] Trustee Morrison (probable): they worry about the few people that are resident there having to bear the load of

[0:59:57] Trustee Morrison (probable): of the complaints.

[1:00:00] Trustee Morrison (probable): would they would like to just build trust um with an area or not see it at all or with a new stvr in

[1:00:07] Trustee Morrison (probable): the area or not see it at all um and so yeah so those are the complaints or not the complaints

[1:00:14] Trustee Morrison (probable): but the concerns um there is a few people that are in the area that are elderly um living like

[1:00:20] Trustee Morrison (probable): it's older women living alone or whatever and there's just concern that they're they want to

[1:00:25] Trustee Morrison (probable): just build trust with that with different people coming in and out of the neighborhood

[1:00:29] Trustee Morrison (probable): Okay.

[1:00:31] Trustee McConchie (probable): So a couple of questions. So the actions of a previous temporary use permit impacts a current application. Okay. And then that's your rationale. And then the other comment is, you know, well, how about, why don't we defer it till next, till you get Aaron and the next chair in and then give Charlie and folks a month to address these concerns?

[1:00:57] Trustee McConchie (probable): Because some

[1:00:58] Trustee McConchie (probable): of the concerns dealt with, if I read the correspondence correctly, bigger global questions of short-term vacation rentals rather than the specificness of the application.

[1:01:11] Trustee McConchie (probable): And I think if I can, you know, maybe hear from the applicant, I'm certain that I believe, from my understanding, is he's canvassed the area.

[1:01:20] Trustee McConchie (probable): And so maybe another month of canvassing and then you get a new trust committee in.

[1:01:25] Trustee McConchie (probable): you know i'm i'm in a tough position kind of as a lame duck trustee and there's no chair right now i

[1:01:32] Trustee McConchie (probable): i don't know yeah

[1:01:34] Trustee Morrison (probable): deferring it would be an option too for me um just because then the the applicant

[1:01:39] Trustee Morrison (probable): can have more conversations and try to resolve any of those concerns with neighbors that would

[1:01:43] Trustee Morrison (probable): i would personally prefer that those things that happens and then we get a more robust supportive

[1:01:48] Trustee Morrison (probable): court application.

[1:01:49] Trustee McConchie (probable): I just wonder what the applicant's thoughts are.

[1:01:54] Voice 1: Am I muted? Oh, hello.

[1:01:56] Voice 1: So if I can just speak to the complaints about the previous short-term vacation rental. I've

[1:02:03] Voice 1: lived in this neighborhood for four years directly next to the previous short-term vacation rental,

[1:02:08] Voice 1: and not once were the police called, not once was there a loud party, not once was there any

[1:02:12] Voice 1: noise complaints from us, and we were their immediate neighbors. So

[1:02:16] Voice 1: I don't know where

[1:02:17] Voice 1: that's coming from because not once on our street did bylaw have to show up to shut down a party

[1:02:22] Voice 1: there were no big parties at that house we live here virtually full time and that it with unless

[1:02:29] Voice 1: it's speaking to another short-term vacation rental that isn't on our street that was not the

[1:02:35] Voice 1: case for the one directly next to us it was run as a b b the owners were there almost all the time

[1:02:41] Voice 1: and not once were the police called or bylaw or any to the thing to that effect so i just want

[1:02:47] Voice 1: you to take that into consideration as far as the the uh the previous applicant next to us that was

[1:02:53] Voice 1: never the case there was never noise complaints and we were their immediate neighbors so i don't

[1:02:56] Voice 1: know where that's coming from as far as our application uh we are pender's our home we love

[1:03:03] Voice 1: it it's it's we've we've kind of cut all our ties from the city for as far as home and and set up

[1:03:09] Voice 1: our roots here uh we love our home we don't want it to become a party home and we don't want it to

[1:03:16] Voice 1: to affect the relationship that we've already built

[1:03:19] Voice 1: with all of our neighbors.

[1:03:20] Voice 1: We are, you know, we're very fire conscious,

[1:03:23] Voice 1: we're very water conservative,

[1:03:24] Voice 1: and we just want to do what's best for our community,

[1:03:28] Voice 1: but we also need to use this opportunity

[1:03:31] Voice 1: that we could potentially have

[1:03:33] Voice 1: to bring in some additional much needed income.

[1:03:37] Trustee Morrison (probable): And those are the kind of situations that we want, Charles.

[1:03:40] Trustee Morrison (probable): Like we do want people who own their homes

[1:03:43] Trustee Morrison (probable): and care about the community

[1:03:44] Trustee Morrison (probable): and are part of the community in those STVR situations.

[1:03:47] Trustee Morrison (probable): Because the changes that we made this year,

[1:03:49] Trustee Morrison (probable): we're really to try, or this last term,

[1:03:51] Trustee Morrison (probable): we're really to try and avoid

[1:03:52] Trustee Morrison (probable): the sort of off-island investor move in STVRs.

[1:03:57] Trustee Morrison (probable): So I'm totally with you on all that.

[1:03:59] Trustee Morrison (probable): But I just, like having gotten three calls about it,

[1:04:03] Trustee Morrison (probable): I just, and it's not about you specifically.

[1:04:06] Trustee Morrison (probable): I think you're right.

[1:04:06] Trustee Morrison (probable): It's about this sort of generalness.

[1:04:09] Trustee Morrison (probable): So is there any other way to have like conversations

[1:04:13] Trustee Morrison (probable): with neighbors or just invite people in the neighborhood in to like have a deeper conversation

[1:04:17] Trustee Morrison (probable): and see if you can get support over the next month. Because I just I'm a little bit worried

[1:04:22] Trustee Morrison (probable): about that.

[1:04:23] Voice 1: I understand. Admittedly, there is a lot of gatekeeping, as far as what people are

[1:04:29] Voice 1: allowed to do on their properties. And we've followed all the rules. We know the neighbors,

[1:04:37] Voice 1: we know everybody, it's a very small street, we know the people that are, you know, we that have

[1:04:42] Voice 1: been vocal about it in the past before they even knew that we were applying um and all i can say

[1:04:47] Voice 1: is that you know we will only follow the rules we will only do uh what we're allowed to do and

[1:04:54] Voice 1: we're not going to bend the rules or flex the rules on anything like that um i understand the

[1:04:59] Voice 1: concerns of taking the neighbors you know considerations into account and uh if that's

[1:05:04] Voice 1: the only option then that's that's fine and that's what we will accept and we will move forward with

[1:05:09] Voice 1: that but i would i would definitely uh take into consideration that if if the neighbors were

[1:05:16] Voice 1: complaining about the previous next door uh short-term vacation rental that their claims

[1:05:23] Voice 1: aren't accurate at all i'm

[1:05:26] Trustee Morrison (probable): not sure it is that one just to

[1:05:27] Voice 1: be clear okay i just want to be clear that

[1:05:28] Voice 1: it's definitely not the one on our street because you could hear a cricket break its ankle before

[1:05:33] Voice 1: you would hear noise from a rental property over there and so uh i would you know we just want to

[1:05:39] Voice 1: to do what's best for the community but we also want to move forward with this as as properly and

[1:05:45] Voice 1: and and in the best way possible thank

[1:05:49] Trustee Fast (probable): you and i just want to say i'm back in the meeting thanks

[1:05:51] Trustee Fast (probable): everybody the power and internet went down on bowen uh but it's come back on and uh so i'm

[1:05:57] Trustee Fast (probable): joining you again uh go ahead plan a stock deal thank

[1:06:01] Voice 2: you i just want to mention that uh the two

[1:06:04] Voice 2: actually the three anonymous callers are actually not direct neighbors and they're at least 75

[1:06:10] Voice 2: meters away from the subject property so they're not within um that direct area to the subject

[1:06:16] Voice 2: property yeah

[1:06:19] Voice 1: there's only four houses on our whole street that people live in

[1:06:23] Voice 13: can

[1:06:23] Trustee McConchie (probable): i ask a question a process question are we taking anonymous phone calls now as part of the

[1:06:28] Trustee McConchie (probable): public record i don't understand i've never i've never had so let's just go over the history of

[1:06:33] Trustee McConchie (probable): short-term vacation rentals we've had one letter if i can recall that was on storm crescent opposing

[1:06:38] Trustee McConchie (probable): the stvr due to water consumption that was proven to be inaccurate because their water consumption

[1:06:44] Trustee McConchie (probable): was less than the actual canadian average of what is used in an average household now i'm hearing

[1:06:50] Trustee McConchie (probable): for the first time that we're getting anonymous phone calls from people who don't even live near

[1:06:56] Trustee McConchie (probable): the house and we're making that part of our decision-making process i'm just not i mean

[1:07:01] Trustee McConchie (probable): So I guess what you missed, Chair, was, you know, I thought maybe this is an opportunity for us to defer the decision for the next trust committee, but I'm just now I'm thinking, well, and then Charlie could go and talk to the people that are complaining, but now they're anonymous, so there's no way of really dealing with that.

[1:07:24] Trustee McConchie (probable): You know what I mean? I'm not quite sure how Charlie can resolve this in any conceivable way.

[1:07:29] Trustee McConchie (probable): Yeah,

[1:07:30] Trustee Fast (probable): thank you. And I'm glad I had a chance to go over the agenda earlier yesterday with Kim Stockdale, our planner, so that I'm aware of what you may have been talking about. But Planner Stockdale, over to you.

[1:07:45] Voice 2: Yeah, and there is an LTC correspondence policy that states that Islands Trust bodies should not consider correspondence from anonymous sources.

[1:07:56] Trustee McConchie (probable): Okay. So then the other comment, if I can continue is, um, the, you know, how, how many

[1:08:03] Trustee McConchie (probable): planner stock deal just, I'm putting you on the spot here. How many short-term vacation rental

[1:08:07] Trustee McConchie (probable): Airbnbs are there currently listed on a website? How many illegal ones are there operating right

[1:08:13] Trustee McConchie (probable): now?

[1:08:13] Voice 2: I don't have that number. You

[1:08:14] Trustee McConchie (probable): don't have that number. It's a lot, right? Yeah. And now

[1:08:18] Trustee McConchie (probable): Charlie and we we've created the process. There's a person applying now. I understand. So basically

[1:08:23] Trustee McConchie (probable): Basically, the way I see this conversation, which is intriguing, one year, as opposed to three years, as a kind of a trial.

[1:08:33] Trustee McConchie (probable): And, you know, that's where I'm kind of like, well, I, you know, that's the thing for an applicant to try something out.

[1:08:41] Trustee McConchie (probable): And then there's anonymous complaints and he can't address them.

[1:08:44] Trustee McConchie (probable): And then they have to spend another $900 when we're trying to encourage the legalization of short-term vacation rentals and a systemic process in order to count them.

[1:08:55] Trustee McConchie (probable): You know what I mean?

[1:08:56] Trustee McConchie (probable): I'm actually kind of –

[1:08:58] Trustee McConchie (probable): No,

[1:08:58] Trustee Morrison (probable): I understand what you're saying.

[1:09:00] Trustee Morrison (probable): Yeah.

[1:09:01] Trustee Morrison (probable): Yeah, I understand what you're saying.

[1:09:02] Trustee Morrison (probable): And I think my concern is that we have had some just conversations around bylaw enforcement related to this.

[1:09:14] Trustee Morrison (probable): and stvr by law enforcement so there there's a lot of complicated issues and charlie this is not

[1:09:19] Trustee Morrison (probable): about you per se right now but so this is this more general conversation about so if people are

[1:09:25] Trustee Morrison (probable): breaking the stvr um outlines that we set out then by law enforcement kicks in and by law enforcement

[1:09:33] Trustee Morrison (probable): has certain things it can do one thing it cannot do is stop the permit right and so i don't know

[1:09:40] Trustee Morrison (probable): if there's a mechanism for us to change that Kim going forward but that might that's the most

[1:09:46] Trustee Morrison (probable): effective thing that we could do is have the ability to remove somebody's permit right and so

[1:09:53] Trustee Morrison (probable): if there's any way for us to consider that going forward then it's a moot point we we go ahead we

[1:09:59] Trustee Morrison (probable): we issue permits and then if people are not complying we revoke them right so because like

[1:10:07] Trustee Morrison (probable): like that has real consequences as opposed to like the bylaw enforcement right now doesn't

[1:10:13] Trustee Morrison (probable): have teeth in it. So like having the bylaws is almost, it's a struggle. Like, and Charlie,

[1:10:18] Trustee Morrison (probable): you've done a really good job at like complying with the rules as set out. And like, I agree,

[1:10:24] Trustee Morrison (probable): Ben, that like, from that perspective, we should just go ahead and issue the permit. And like,

[1:10:29] Trustee Morrison (probable): like, because he's done what has been asked, like to guide sort of, you know, use of these in

[1:10:37] Trustee Morrison (probable): community. And so, yeah, I'm conflicted.

[1:10:40] Trustee McConchie (probable): Well, not only has he done that, he's also

[1:10:42] Trustee Morrison (probable): got

[1:10:42] Trustee McConchie (probable): a letter from the CRD. Sorry, Chair Fenton, go ahead.

[1:10:46] Trustee Fast (probable): Yeah, I just wanted to give Kim Stockdale

[1:10:50] Trustee Fast (probable): a chance to answer the question um could a temporary use permit be pulled um if uh there

[1:10:58] Trustee Fast (probable): were contraventions or what are the conditions that would have to be um broken yeah

[1:11:05] Voice 2: i know that

[1:11:06] Voice 2: as i mentioned before tups can't just be cancelled or pulled they're issued and

[1:11:10] Voice 2: they're issued for

[1:11:10] Voice 2: that time period yeah thank

[1:11:12] Trustee Fast (probable): you i just may have missed that part so i wanted to hear the answer

[1:11:15] Trustee Fast (probable): sir. Thank you. Please go ahead, Trustee McConkie.

[1:11:18] Trustee McConchie (probable): Oh, no, I was just saying that there's also a

[1:11:21] Trustee McConchie (probable): letter from the CRD about, you know, addressing concerns over water usage, which is often an

[1:11:26] Trustee McConchie (probable): argument. I mean, there's an amount of limited days on this. I guess the big concern is noise.

[1:11:32] Trustee McConchie (probable): And then that's a CRD issue. The CRD bylaw noise department would deal with that if there's

[1:11:37] Trustee McConchie (probable): complaints over noise. And then it suddenly becomes expensive to run your short-term

[1:11:42] Trustee McConchie (probable): vacation rental when you're under bylaw enforcement and you certainly wouldn't want to

[1:11:46] Trustee McConchie (probable): you know i just i don't know if i i guess what the point is is i don't see this as any different

[1:11:51] Trustee McConchie (probable): from any other stvr we've approved other than we've gotten some anonymous phone calls and we

[1:11:56] Trustee McConchie (probable): this is actually the most bureaucratic process i've seen in a short-term vacation rental i don't

[1:12:01] Trustee McConchie (probable): think i've ever seen a wastewater letter from the crd water management engineering division and

[1:12:07] Trustee McConchie (probable): And I don't know. But like I say, I'm a lame duck trustee.

[1:12:11] Trustee McConchie (probable): I'd be happy to defer the decision to next month, considering if we don't necessarily have agreement today.

[1:12:19] Trustee Fast (probable): I just want to follow up a little bit, Trustee McConkie, on your comment about your question about the process, because anonymous phone calls.

[1:12:31] Trustee Fast (probable): I don't and like correspondents, I don't know that we should really be considering them.

[1:12:36] Trustee Fast (probable): and we don't know much about why people would be concerned

[1:12:41] Trustee Fast (probable): about this particular application.

[1:12:44] Trustee Fast (probable): Maybe it's a broader concern.

[1:12:47] Trustee Fast (probable): I didn't receive those phone calls.

[1:12:50] Trustee Fast (probable): We don't all have them in front of us.

[1:12:52] Trustee Fast (probable): And so I'm wondering, did I hear that this was a,

[1:12:59] Trustee Fast (probable): this is a one year?

[1:13:01] Trustee Fast (probable): No, it's three.

[1:13:02] Voice 6: It's a three year.

[1:13:03] Trustee McConchie (probable): Yeah,

[1:13:03] Trustee Fast (probable): okay, sorry, I thought I heard a one year

[1:13:06] Trustee Fast (probable): and i'm going whoa sorry

[1:13:07] Trustee McConchie (probable): i'll just stop you just because uh it was already explained by planter

[1:13:10] Trustee McConchie (probable): stock deal that it's a policy by language consideration so but you know

[1:13:19] Trustee Fast (probable): that's the whole

[1:13:20] Trustee McConchie (probable): point is we're kind of debating that okay

[1:13:23] Trustee Fast (probable): i missed the policy was what maybe

[1:13:26] Trustee McConchie (probable): planter stock deal it

[1:13:27] Trustee McConchie (probable): was more proficient at english than i am could explain that oh

[1:13:30] Trustee Fast (probable): it was your voice was going in

[1:13:31] Trustee Fast (probable): and out the sound levels oh

[1:13:33] Trustee McConchie (probable): sorry about that sorry okay

[1:13:34] Trustee McConchie (probable): i'm

[1:13:35] Trustee Fast (probable): uh i'm not going to ask you to go over

[1:13:37] Trustee Fast (probable): the the part of the meeting that i missed because of my technical difficulties i've read the reports

[1:13:42] Trustee Fast (probable): and i think i know what's going on i was just uh correcting an impression i got i was going

[1:13:48] Trustee Fast (probable): one year i thought it was for three okay thank you and uh any more uh discussion about this um topic

[1:13:55] Trustee Morrison (probable): yeah i think i think this raises a couple things kim that would be nice to just put

[1:14:01] Trustee Morrison (probable): in the report the transition report over to um the next trust council and and i think what trustee

[1:14:10] Trustee Morrison (probable): fast just said makes me realize so there's a couple things right one is about community engagement so

[1:14:16] Trustee Morrison (probable): what constitutes community engagement all right like do people phoning us because we're trustee

[1:14:21] Trustee Morrison (probable): is that information we use or not i don't know people are phoning us like they're engaged and

[1:14:26] Trustee Morrison (probable): they're talking they may not want to come into public meetings because there is this challenge

[1:14:31] Trustee Morrison (probable): of like you know a small community and people don't want to like cause tension like with

[1:14:37] Trustee Morrison (probable): neighbors but then it also leaves folks like charlie in a terrible situation because then

[1:14:41] Trustee Morrison (probable): they can't really you know deal with something they don't know what it is right so like we're

[1:14:47] Trustee Morrison (probable): in a little bit of a dilemma around that with relationship to public engagement so i i actually

[1:14:53] Trustee Morrison (probable): think we need to be really explicit about what constitutes public engagement as we go forward

[1:14:57] Trustee Morrison (probable): in the next four years and like like because I can't handle the situation where people are phoning

[1:15:05] Trustee Morrison (probable): and have information they share with me but that information can't be used in decision making and

[1:15:10] Trustee Morrison (probable): it that's essentially what we're coming down to today um and so um you know the the permit looks

[1:15:18] Trustee Morrison (probable): good to me and like I generally want to be like trustworthy that folks will do what they say

[1:15:24] Trustee Morrison (probable): they're going to do they they under and you sound like it charlie frankly like you you know that

[1:15:28] Trustee Morrison (probable): you're going to abide by the rules that the community set out in these bylaws and uh we're

[1:15:33] Trustee Morrison (probable): good to go right so but you know that's that's not that trust level isn't there with everyone

[1:15:42] Trustee Morrison (probable): because other people have broken it before and so there we are so i'm happy to go ahead and move

[1:15:49] Trustee Morrison (probable): the motion charlie do you want to i don't know if you wanted to say one last thing yeah i appreciate

[1:15:54] Voice 1: the opportunity to speak. So as far as our immediate neighbors, we've gone to pretty

[1:15:59] Voice 1: great lengths to establish a really good relationship with them. We had our wedding

[1:16:03] Voice 1: on our property in 2019. We invited the entire street. We really are community focused. We love

[1:16:08] Voice 1: the community. We want to like we want to have kids here. This is so we definitely don't want to

[1:16:13] Voice 1: write out the gatebreak rules or offend anybody or, you know, hurt our neighbors feelings that

[1:16:19] Voice 1: we've done such a good job, you know, building a great relationship with them over the last four

[1:16:24] Voice 1: years and so we will go above and beyond to ensure that all of the rules are followed and that we are

[1:16:30] Voice 1: a good example of how to be a short-term vacation rental property and in pender island uh the one

[1:16:36] Voice 1: question i would have is is that if we are fortunate enough to be approved and there are

[1:16:42] Voice 1: you know uh whether it's it's valid or not uh some complaints come in is there a verification process

[1:16:48] Voice 1: process on the validity of those complaints. Because I know

[1:16:52] Voice 1: that there's been a lot of issues

[1:16:53] Voice 1: on Pender with people just saying something happened without it actually happening just to

[1:16:58] Voice 1: cause a stir. So that's one of my concerns. Honestly, if you spend enough time on the

[1:17:01] Voice 1: Facebook forum, you'll know what I'm talking about.

[1:17:04] Trustee Morrison (probable): Oh, I had to deal with that in the last

[1:17:06] Trustee Morrison (probable): election. So I totally understand that issue. So Kim, do you have an answer to that question?

[1:17:13] Trustee Fast (probable): Planner Stockdale.

[1:17:14] Voice 2: Yes, thank you. So it would it would go through bylaw enforcement. So a bylaw

[1:17:18] Voice 2: enforcement officer would um i believe they can't receive anonymous um phone calls or complaints it

[1:17:26] Voice 2: has to be somebody has to give their name and they would uh look into the issue and they contact the

[1:17:32] Voice 2: property owner and they do their research um so there would be an opportunity for the property

[1:17:37] Voice 2: owner to actually explain their situation okay that's good i

[1:17:42] Voice 1: appreciate i appreciate you explaining

[1:17:44] Voice 1: that thank you very much okay

[1:17:45] Trustee Fast (probable): any more uh comments charles or um or questions and then we'll move on

[1:17:52] Voice 1: i appreciate all of your time and consideration and if given this opportunity we definitely won't

[1:17:57] Voice 1: let any of you down and we will be that shining example of how to run an stvr on pender island

[1:18:02] Voice 1: it

[1:18:03] Trustee Morrison (probable): does make me think charles too that we uh we should probably in the next term here think about

[1:18:10] Trustee Morrison (probable): like examples of stvrs pull examples and kim maybe this is something to put on our list too

[1:18:15] Trustee Morrison (probable): like actually pull examples where we have neighbors and do a communication out about

[1:18:21] Trustee Morrison (probable): how stvrs are actually working on the island like just we could do that in a pender post or

[1:18:26] Trustee Morrison (probable): something but there should be something that we highlight good examples of how it is working as

[1:18:31] Trustee Morrison (probable): opposed to just the negative like narrative that is what we're hearing so i'll go ahead and move

[1:18:37] Trustee Morrison (probable): that the North Pender Island Local Trust Committee

[1:18:40] Trustee Morrison (probable): approve issuance of the temporary use permit application

[1:18:42] Trustee Morrison (probable): NP-TUP 2022.3, did I say that right?

[1:18:48] Trustee Fast (probable): Second the motion.

[1:18:48] Voice 1: True, it's like a hard T at the end.

[1:18:50] Voice 1: True, and

[1:18:51] Trustee Fast (probable): I heard, thank you,

[1:18:52] Trustee Fast (probable): and I heard Trustee McConkie second the motion.

[1:18:58] Trustee Fast (probable): And any more discussion, trustees?

[1:19:01] Voice 5: I just have one.

[1:19:02] Voice 5: Hang on.

[1:19:05] Trustee Fast (probable): okay trustee mcconkey please go ahead sorry your voice was cutting out no

[1:19:09] Trustee McConchie (probable): it's okay i don't know

[1:19:10] Trustee McConchie (probable): why it's cutting out um we want to encourage citizens to comply with the bylaws and this

[1:19:17] Trustee McConchie (probable): process assist with that so thank you okay

[1:19:21] Trustee Morrison (probable): and then last thought up from me on this is um we're

[1:19:25] Trustee Morrison (probable): you know the stvrs somebody commented in the um last few months that stvrs were like one of the

[1:19:32] Trustee Morrison (probable): few things that we had consensus on we have not had consensus on stvrs and how they're operating

[1:19:37] Trustee Morrison (probable): on the island and so this is the challenges that we face and i do really thank you um charles for

[1:19:44] Trustee Morrison (probable): going through the process and and really abiding by the the guidance that the community is setting

[1:19:49] Trustee Morrison (probable): for making this work for us so um love to try and figure out how to highlight that as it goes

[1:19:55] Trustee Morrison (probable): forward thanks i

[1:19:57] Voice 1: appreciate the feedback thank you very much okay

[1:19:59] Trustee Fast (probable): trustees then hearing seeing

[1:20:02] Trustee Fast (probable): Seeing no more hands going up, hearing no more discussion, I'm going to call the question.

[1:20:05] Trustee Fast (probable): All those in favour?

[1:20:08] Trustee Fast (probable): Thank you.

[1:20:09] Trustee Fast (probable): Local trustees, and my hand goes up too.

[1:20:12] Trustee Fast (probable): That passes unanimously.

[1:20:13] Trustee Fast (probable): Thank you very much.

[1:20:15] Trustee Fast (probable): And I see Charles has disappeared.

[1:20:19] Trustee Fast (probable): Oops, I've got technical things.

[1:20:21] Trustee Fast (probable): I'm just

[1:20:21] Trustee McConchie (probable): going to take a brief break and then I'm going to rejoin through my phone as I'm just going to be on the road.

[1:20:29] Trustee McConchie (probable): I'll be right back.

[1:20:31] Trustee Fast (probable): Okay, let's take a five-minute break.

[1:20:33] Trustee Fast (probable): and um so that we can all get up and get a cup of tea and that kind of thing so we'll come

[1:20:37] Trustee Fast (probable): let's say we'll come back together at 11 30. thank you okay

[1:20:42] Voice 5: thank you okay i see

[1:27:21] Trustee Fast (probable): trustee mcconkey is

[1:27:23] Trustee Fast (probable): still there i'm

[1:27:25] Trustee McConchie (probable): here yeah i can hear everything go ahead guys very

[1:27:27] Trustee Fast (probable): good okay it looked like your mic

[1:27:29] Trustee Fast (probable): was off but obviously you can hear us so that's terrific and um that's wonderful thanks let's

[1:27:34] Trustee Fast (probable): reconvene hi lauren and uh good so i know that you're there that's uh reassuring i hope my power

[1:27:41] Trustee Fast (probable): doesn't go out again on my internet but in case it does i'll uh um i'll try and reconnect again

[1:27:48] Trustee Fast (probable): um so let's resume we're going to go on to now 11 uh sorry 13.1 on the agenda which starts on page

[1:27:56] Trustee Fast (probable): page 74 of the agenda. And this looks like a big project. I haven't got all the details straight in

[1:28:06] Trustee Fast (probable): my head, as you might imagine. So I'm going to pass it over, though, to Planner Stockdale,

[1:28:11] Trustee Fast (probable): if you could take it away and introduce the report.

[1:28:14] Voice 2: Thank you, Chair Fast. Well, rest assured,

[1:28:16] Voice 2: this is for information only. So really, the intent of the staff report is to report back

[1:28:23] Voice 2: on some items that the ltc requested further information on and also to um

[1:28:30] Voice 2: highlight any other topics that the ltc may want to add so this staff report will be then forwarded

[1:28:37] Voice 2: to the next ltc at the next ltc meeting i'm just going to go over some of the some of the topics

[1:28:44] Voice 2: here but just briefly um the first topic is in regards to setbacks of buildings and structures

[1:28:50] Voice 2: to wetland streams and seas.

[1:28:52] Voice 2: So currently both bylaws, the current bylaw 103

[1:28:57] Voice 2: and the proposed bylaw 224 established setbacks

[1:29:01] Voice 2: for buildings and structures with some exceptions

[1:29:04] Voice 2: of 15 meters from the natural boundary of the sea

[1:29:07] Voice 2: and 7.6 meters from the natural boundary

[1:29:11] Voice 2: of a lake, wetland or stream.

[1:29:13] Voice 2: And so increasing the setbacks without any

[1:29:16] Voice 2: like an in-depth analysis could create situations

[1:29:19] Voice 2: of legal non-conforming siting for buildings and structures.

[1:29:24] Voice 2: In addition, wetlands and streams

[1:29:25] Voice 2: are not currently well mapped.

[1:29:27] Voice 2: And so if that's something the LTC wants to review,

[1:29:31] Voice 2: it really needs to be in its own separate project

[1:29:34] Voice 2: where you can dedicate time doing a extensive analysis

[1:29:38] Voice 2: on the pros and cons of increasing these setbacks

[1:29:43] Voice 2: in addition to potentially having

[1:29:46] Voice 2: some updated updated updated mapping so at this time staff do not recommend

[1:29:52] Voice 2: further amendments in relation to this topic to bylaw 224 but the LTC could

[1:29:57] Voice 2: consider adding this topic

[1:30:00] Voice 2: part of the future projects list the second item is in regards to the setback of septic septic

[1:30:08] Voice 2: systems to uh wells and sea so it's actually the sewerage system regulation that um regulates

[1:30:17] Voice 2: setbacks of septic tanks and and sewage systems to a well and this is um outlined in the regulation

[1:30:25] Voice 2: regulation that a setback for a sewage system should not be less than 30 meters from a well.

[1:30:32] Voice 2: And this regulation actually also includes items or situations where exemptions are permitted.

[1:30:39] Voice 2: And this is when a property owner hires a professional to provide their professional

[1:30:46] Voice 2: advice as to why the setback should be reduced. So it's a professional reliance model. And this

[1:30:54] Voice 2: is all through island health so staff do not recommend amending proposed bylaw number 224

[1:31:01] Voice 2: to include setback regulations for septic tanks to well because it's captured under the sewerage

[1:31:08] Voice 2: system regulation and their specific rec or exemptions that are based on that professional

[1:31:13] Voice 2: reliance model and i include a situation in my staff report that says if the ltc does include

[1:31:21] Voice 2: include a 30 meter setback for a septic tank or system to a well and the property owner actually

[1:31:33] Voice 2: receives a professional report that outlines a strong rationale for a reduction to that setback

[1:31:39] Voice 2: well then it meets the sewerage system regulation but it wouldn't meet the setback in the land use

[1:31:44] Voice 2: bylaw so really it adds an unnecessary permit process for the property owner in addition to

[1:31:50] Voice 2: they would have to pay for that application fee for a DVP or BOV.

[1:31:55] Voice 2: And that's actually the same for a setback to marine bodies.

[1:31:59] Voice 2: The sewerage system regulation, they have a standard of 15 metres

[1:32:04] Voice 2: of horizontal distance from marine bodies.

[1:32:09] Voice 2: And I'm actually going to jump to topic number four, outhouses,

[1:32:12] Voice 2: because it also references the sewerage system regulation.

[1:32:16] Voice 2: So outhouses, also known as privies, they used to be included

[1:32:20] Voice 2: in the sewerage system regulation through Island Health,

[1:32:26] Voice 2: prior to 2004, an outhouse was considered a sewerage system.

[1:32:32] Voice 2: But after 2004, the sewerage system regulation was changed

[1:32:37] Voice 2: to remove a privy or outhouse as a sewerage system.

[1:32:43] Voice 2: So essentially, they were no longer permitted.

[1:32:45] Voice 2: And so as outhouses are already restricted through Island Health,

[1:32:50] Voice 2: staff are recommending not actually including that

[1:32:54] Voice 2: in the land use bylaw.

[1:32:58] Voice 2: The next item is in...

[1:33:00] Trustee Morrison (probable): Can we pause on all of that?

[1:33:02] Voice 2: Yes, absolutely.

[1:33:05] Trustee Morrison (probable): All right.

[1:33:06] Trustee Morrison (probable): So there's an outhouse really close to a pond in Stanley Lake.

[1:33:13] Trustee Morrison (probable): I don't know how it got there with all the regulations

[1:33:15] Trustee Morrison (probable): that you just told me about.

[1:33:20] Trustee Morrison (probable): And when we actually went to investigate that three years ago,

[1:33:25] Trustee Morrison (probable): because there was a complaint about it, we were basically pushed around from one

[1:33:29] Trustee Morrison (probable): VHA, like provincial regulations, like nobody knew who to enforce. Like we didn't have a

[1:33:35] Trustee Morrison (probable): bylaw to enforce, so we couldn't enforce, but nobody else wanted to do anything. It was like,

[1:33:39] Trustee Morrison (probable): and so, but it's like, it was definitely within those, inside those boundaries of that you just

[1:33:45] Trustee Morrison (probable): described. One second. VHA is Vancouver. Vancouver Island Health

[1:33:49] Trustee Morrison (probable): Authority. Thank you.

[1:33:52] Trustee Morrison (probable): continue yeah so i i guess what i'm struggling with is and even just like hearing you you

[1:33:58] Trustee Morrison (probable): describe all of those legalities my blood pressure is like up here as as a person trying to sort out

[1:34:05] Trustee Morrison (probable): and so i i need to understand for islanders how we help them navigate that as a coordination strategy

[1:34:14] Trustee Morrison (probable): in the trust area because that's a red tape nightmare what you just described and it sounds

[1:34:20] Voice 2: like really what we need is uh information information directly from island health perhaps

[1:34:27] Voice 2: explaining that scenario trustee morrison um so if there is a privy that's within a you know close to

[1:34:33] Voice 2: a water course of some sort do they get involved and if they don't get involved why not because

[1:34:41] Voice 2: it's regulated through the sewerage system regulation so what i could do is flag that

[1:34:47] Voice 2: I can contact Island Health and get more information from them.

[1:34:51] Trustee Morrison (probable): That would be really helpful.

[1:34:52] Trustee Morrison (probable): Warren has the file because it was a bylaw enforcement file,

[1:34:55] Trustee Morrison (probable): I want to say three years ago, and it was up in Stanley Point.

[1:34:58] Trustee Morrison (probable): It was near the other one that was very close, actually,

[1:35:01] Trustee Morrison (probable): to the other one that was related to the containers.

[1:35:05] Trustee Morrison (probable): My sketch of the property up there just is close in there.

[1:35:09] Trustee Morrison (probable): And so that would be super helpful.

[1:35:11] Trustee Fast (probable): Do you need a motion if you're going to do some work on this,

[1:35:14] Trustee Fast (probable): or is it because it's part of this program is that you're just keeping it as an action type item i do

[1:35:19] Voice 2: it more of it as an action and i include it in the follow-up action list so it is recorded somewhere

[1:35:25] Trustee Fast (probable): okay thank you i just wanted to make sure i'm not skipping any duties that i should be

[1:35:29] Trustee Fast (probable): checking about okay thank you please go ahead trustee morrison so

[1:35:34] Trustee Morrison (probable): i think that would be my my

[1:35:36] Trustee Morrison (probable): um and then the additional piece is um as part of this project i would want to have an outcome of

[1:35:45] Trustee Morrison (probable): the bylaw project be um some kind of communication about these weird little nexus points of multiple

[1:35:54] Trustee Morrison (probable): jurisdictions so like if you have an outhouse like this is the office to phone or like because

[1:36:01] Trustee Morrison (probable): how does anybody navigate that if they're putting do they just do it and then they wait for bylaw

[1:36:05] Trustee Morrison (probable): enforcement to come around that's pretty much what i think happens right now can

[1:36:10] Trustee Fast (probable): i just say um i like

[1:36:12] Trustee Fast (probable): the way this it's an interesting conversation because i think it'll be helpful to lots of

[1:36:16] Trustee Fast (probable): islands

[1:36:16] Voice 6: and

[1:36:17] Trustee Fast (probable): uh i am uh it it might be um also helpful to the bylaw enforcement department

[1:36:24] Trustee Fast (probable): and uh so i'm thinking um um if maybe we want to forward this to regional planning committee or

[1:36:34] Trustee Fast (probable): regional program well anyway i will leave that with you um trustee morrison in case we do want

[1:36:43] Trustee Fast (probable): to make a motion here but uh while you're on that thought i'm just going to see uh trustee mcconkey

[1:36:49] Trustee Fast (probable): did you have did you want to contribute something at this point i'm

[1:36:53] Trustee McConchie (probable): very fully supportive of this

[1:36:55] Trustee McConchie (probable): outhouse project absolutely okay

[1:36:58] Trustee Fast (probable): oh great what a great name for a project okay thank you uh trustee

[1:37:03] Trustee Fast (probable): trustee McConkey I'll

[1:37:04] Trustee Morrison (probable): go back to you Deb yeah so I think Kim what I would like to do and I actually

[1:37:09] Trustee Morrison (probable): would go the opposite trustee fast of what you suggested so we had in the beginning of our term

[1:37:14] Trustee Morrison (probable): the um water sustainability project which was awesome that it was taken up by so many um groups

[1:37:20] Trustee Morrison (probable): around the southern islands but frankly it took longer for us to do the work than it would have

[1:37:26] Trustee Morrison (probable): if we just had had it as a local project so I'm happy to show examples of what this might look

[1:37:31] Trustee Morrison (probable): to other trustees once it's done? Can I just want to get it done? Well, that's great. I'm not

[1:37:37] Trustee Fast (probable): suggesting that it go the other way. It could be a good case study or whatever. Yeah. Yeah.

[1:37:42] Trustee Fast (probable): So

[1:37:42] Trustee Morrison (probable): Kim, if we can just add that into like, or just note it for when we discuss it with Aaron

[1:37:48] Trustee Morrison (probable): going forward, which things like what basically what I want to do is I want to figure out when

[1:37:53] Trustee Morrison (probable): we finalize whatever the bylaw looks like, which are the things that we know are problematic and

[1:37:58] Trustee Morrison (probable): complicated that we need some kind of communication tool around because we don't need it across

[1:38:02] Trustee Morrison (probable): everything but there are very specific issues that we've have been bigger conversations in the

[1:38:08] Trustee Morrison (probable): community that we obviously need some kind of clarity and communication tool around yeah

[1:38:12] Voice 11: regional planning manager go ahead

[1:38:14] Voice 11: thank you so yeah most projects good projects anyway have an

[1:38:18] Voice 11: implementation phase to it so one of the things that often happens the islands trust is the time

[1:38:25] Voice 11: get to the end of a bylaw project everyone's so happy to get it done they adopt the bylaw

[1:38:30] Voice 11: and the trustees want to move on immediately to something else and we're like oh what about

[1:38:35] Voice 11: implementation and so i think if the ltc can keep its you know keep that in the back of their mind

[1:38:42] Voice 11: that when it comes time to get close to adopting the final bylaw to think about how you want to

[1:38:48] Voice 11: communicate um the changes that you've

[1:38:51] Voice 7: made and

[1:38:52] Voice 11: turn your mind to that before jumping on to

[1:38:54] Voice 11: something different.

[1:38:55] Trustee Morrison (probable): Yeah, that sounds good. I can imagine videos of a parent and I talking about

[1:38:59] Trustee Morrison (probable): TikTok. Okay.

[1:39:03] Voice 11: Yeah. Yeah. A little TikTok, 30 second TikTok videos.

[1:39:06] Trustee Fast (probable): I can see it. That's right.

[1:39:07] Trustee Fast (probable): I'm looking forward to that, Deb. Okay. Very good. All right. So I'm making notes too. I feel all

[1:39:14] Trustee Fast (probable): involved with this now. It's a good topic. Anything else, Deb, relating to one, two, and four?

[1:39:20] Trustee Fast (probable): no

[1:39:21] Trustee Morrison (probable): i i kind of want to um also just echo something that ben said in his opening today that much of

[1:39:28] Trustee Morrison (probable): this work for the land use bylaw i feel has to carry forward to conversations with erin because

[1:39:33] Trustee Morrison (probable): i don't want to do a bunch of stuff that then gets undone in some way and then wastes a bunch of time

[1:39:37] Trustee Morrison (probable): so yeah okay

[1:39:40] Trustee Fast (probable): very good then let's go back to planner stockdale and let her uh continue her

[1:39:46] Trustee Fast (probable): report we got as far as outhouses so

[1:39:50] Voice 2: i i will report back on on the outhouse point and i'll

[1:39:53] Voice 2: speak with bylaw enforcement as well with regards to stanley point so i'm going to go back to item

[1:39:59] Voice 2: number three and this is in regards to how the crd the capital regional district defines floor area

[1:40:07] Voice 2: because there was a lot of talk about livable space in regards to the bc building code and

[1:40:12] Voice 2: what does that look like? So I actually reviewed the BC building code and pulled out the applicable

[1:40:18] Voice 2: definitions. And the definition for floor area the CRD uses is actually very inclusive. It includes

[1:40:25] Voice 2: almost everything in a building. So it says the space on any story of a building between the

[1:40:33] Voice 2: exterior walls and required firewalls, including this space occupied by interior walls and

[1:40:41] Voice 2: partitions and essentially excludes exits elevators and other enclosing assembly assemblies

[1:40:49] Voice 2: so it's actually quite inclusive whereas the uh the definition in the north pender land use bylaw

[1:40:57] Voice 2: it excludes those areas that are less than 1.5 meters um that wouldn't be defined as a story

[1:41:06] Voice 2: So I just wanted to leave that information there with the LTC, again forward it to the next LTC to kind of chew on the information, if you will, and go from there.

[1:41:17] Voice 2: But those are the definitions right from the BC Building Code.

[1:41:21] Trustee Morrison (probable): So the BC Building Code question then, so like if you're like a, you know, four foot height or three foot, say a three foot height in an area, but it had, it was inside a building, it would be considered floor space?

[1:41:42] Trustee Morrison (probable): Yep.

[1:41:44] Voice 11: Don't forget the BC Building Code and zoning are doing different things, right? The BC Building Code is regulating building safety.

[1:41:51] Voice 11: um so they are dealing with all spaces within a building okay they don't

[1:41:56] Voice 11: they don't have floor

[1:41:56] Voice 11: area limits they're not looking at that it's just within the scope of the building code right

[1:42:01] Voice 11: it's zoning that's regulating that okay

[1:42:04] Trustee Morrison (probable): so we're not in conflict is what you're saying robert in

[1:42:07] Trustee Morrison (probable): doing this in in narrowing our definition of floor area to include only height areas and

[1:42:14] Trustee Morrison (probable): we're doing that so that we don't start to count all these random other spaces in actual livable

[1:42:20] Trustee Morrison (probable): area yeah

[1:42:21] Voice 11: exactly so the reason why zoning has you know those exclusions from the calculation

[1:42:26] Voice 11: of floor area is to allow things that aren't livable space like crawl spaces attics or eaves

[1:42:33] Voice 11: things like that um whereas the building inspector enforcing the building code is looking at

[1:42:37] Voice 11: everything to make sure it's constructed properly okay including

[1:42:41] Trustee Fast (probable): the crawl spaces including the

[1:42:42] Voice 11: crawl spaces and the attics and

[1:42:44] Trustee Fast (probable): yeah everything good okay thank you thank you so

[1:42:49] Voice 2: i'm going to

[1:42:50] Voice 2: move on to actually item six seven and eight just to mix it up a bit and then i'll come back to item

[1:42:56] Voice 2: number five because that's in regard to the correspondence and rate that we've received

[1:43:00] Voice 2: thank you

[1:43:00] Voice 2: so item number six outdoor lighting within a residential setting um outdoor lighting

[1:43:07] Voice 2: and creating any type of new um nuisances to neighbors is not regulated through a land use

[1:43:13] Voice 2: bylaw but rally rather should really be regulated through a nuisance bylaw and the local government

[1:43:20] Voice 2: act states that really the capital regional district has the authority to regulate or

[1:43:28] Voice 2: prohibit nuisances that disturb the peace so this really should be something that the crd

[1:43:35] Voice 2: takes on rather than including it in the land use bylaw

[1:43:39] Trustee Fast (probable): um i have something to ask um

[1:43:43] Trustee Fast (probable): This one caught my eye, because here on Bowen, we have a dark sky bylaw. Right now, it only pertains to municipal and public spaces, with the intent of being better for nature, bats, birds, and also so that people can enjoy the dark sky full of stars,

[1:44:09] Trustee Fast (probable): which is one of one of the things that people have talked about through the OCP process and

[1:44:16] Trustee Fast (probable): all these kinds of things on Bowen as a feature that they didn't want to lose so I'm I'm hearing

[1:44:23] Trustee Fast (probable): you talk about it as as nuisance that's one aspect and but I'm I'm wondering if like there's a there's

[1:44:32] Trustee Fast (probable): a dark sky association there's a number of dark sky uh designated um areas in canada and uh i'm

[1:44:40] Trustee Fast (probable): just wondering if this is something um that the uh north pender uh ltc has considered is that

[1:44:47] Trustee Fast (probable): something that would relate to this yeah yeah sorry kim the

[1:44:52] Voice 2: original comment came from somebody

[1:44:54] Voice 2: living in magic lake who had a cons oh sorry it wasn't a magic lake it was a residential property

[1:44:59] Voice 2: where the light was shining their neighbors light was shining onto their property was my

[1:45:03] Voice 2: understanding so it was more of a residential setting it

[1:45:07] Trustee Morrison (probable): was not not completely it was it was

[1:45:11] Trustee Morrison (probable): a situation across the waterfront area up in um hope bay area where the community the neighbors

[1:45:21] Trustee Morrison (probable): all around the area are concerned about a security light that is outside because it's making it

[1:45:28] Trustee Morrison (probable): bright at night sort of to the dark sky issue um so not so much that it's just shining into

[1:45:35] Trustee Morrison (probable): somebody's window but that the entire neighbor community in the region feels that it's bright

[1:45:40] Trustee Morrison (probable): in the area where it was dark before which also

[1:45:44] Trustee Fast (probable): gets into wildlife and marine issues too i mean

[1:45:49] Trustee Fast (probable): fish come to lights and things like that could disrupt some ecology anyway i just wanted to

[1:45:55] Trustee Fast (probable): that's my little bit that i'm going to bring to the discussion today is something to think about

[1:45:59] Trustee Fast (probable): can

[1:45:59] Trustee Morrison (probable): we can we pull that can we pull the just for the conversation going forward into the

[1:46:04] Trustee Morrison (probable): um next committee can we pull the bone island dark sky um language and just see how that may

[1:46:12] Trustee Morrison (probable): or may not apply into our context yeah

[1:46:14] Voice 2: absolutely because i was i'm not aware of the full uh context

[1:46:19] Voice 2: there i assumed it was a residential situation so i will give you a call hopefully trustee more

[1:46:25] Voice 2: so we can chat about that more and then i'll look into the dark sky um yeah thank you

[1:46:31] Trustee Fast (probable): it's not it's

[1:46:32] Trustee Fast (probable): not that complicated it's got mostly to do with shielding the light so that the light only shines

[1:46:36] Trustee Fast (probable): down where it's needed that's what was asked by the neighbors yeah yeah okay anyway let me know

[1:46:43] Trustee Fast (probable): you if i can help that was my contribution over back to you uh plan of stock the next

[1:46:49] Voice 2: item is

[1:46:50] Voice 2: number seven driftwood center commercial two zoning this is specifically just as a flag

[1:46:56] Voice 2: so it's included in the staff report as an item to bring forward to the next ltc to discuss

[1:47:02] Voice 2: so i'm just leaving it in that staff report or it's just that point in the staff report if

[1:47:06] Voice 2: there's anything in addition the trustee or the ltc would like me to add for the next step report

[1:47:12] Voice 2: I can do that no

[1:47:16] Trustee Morrison (probable): I think this is the conversation that we just need to have about water no water and

[1:47:20] Trustee Morrison (probable): the comment that had been made last meeting by Dorothy about water flowing out onto the ground

[1:47:30] Trustee Morrison (probable): like there there are a couple things I think that we just need a little bit more concrete

[1:47:34] Trustee Morrison (probable): information so water flowing onto the ground in a flooding event in November is different than

[1:47:39] Trustee Morrison (probable): water being available in august and much of that water actually had a faint sewer smell which was

[1:47:45] Trustee Morrison (probable): also concerning so just really thinking about what we mean when we talk about lots of water in that

[1:47:52] Trustee Morrison (probable): space and the the quality of water is going to be an important part of that conversation

[1:47:59] Trustee Fast (probable): okay thank you and i'm going to ask trustee mcconkey did you have anything you wanted to

[1:48:04] Trustee Fast (probable): to say i don't want to um i want to give you chances to speak thanks

[1:48:10] Trustee McConchie (probable): chair fast no i'm supportive

[1:48:12] Trustee McConchie (probable): of uh the next local trust committee uh making the right decisions i think uh the people of pender

[1:48:16] Trustee McConchie (probable): have uh elected very confident trustees and i look forward to them providing direction

[1:48:20] Trustee McConchie (probable): okay

[1:48:21] Trustee Fast (probable): then i won't call on you anymore unless you uh put your hand up or say something

[1:48:27] Trustee Fast (probable): uh and uh or if you'd like me to continue uh checking in with you i probably will continue

[1:48:32] Trustee Fast (probable): checking in with you anyway what am i saying okay let's go ahead uh back to you planning uh stock

[1:48:38] Trustee Fast (probable): deal thank

[1:48:39] Voice 2: you so the next item is number eight and that's in regards to the commercial two the

[1:48:43] Voice 2: tourist accommodation zoning for along mckinnon road for those four properties this table is just

[1:48:48] Voice 2: showing you what the current density is in the in bylaw 103 uh what at one point there was a

[1:48:55] Voice 2: proposal to reduce that significantly and then the numbers in red is the density that's proposed

[1:49:04] Voice 2: in bylaw 224 so this is just for information only as a visual representation can

[1:49:11] Trustee Morrison (probable): you add one more

[1:49:12] Trustee Morrison (probable): thing to this table going forward so so the part of this that was most surprising for me actually

[1:49:19] Trustee Morrison (probable): was when you multiply the units by the potential square foot allowed given the square foot sort of

[1:49:28] Trustee Morrison (probable): allowance for this type of development because that was quite shocking to me that that was so

[1:49:32] Trustee Morrison (probable): much because I think it was like 600 square feet or something or 300 square feet or something

[1:49:37] Trustee Morrison (probable): I

[1:49:37] Voice 2: believe it's 600 yeah

[1:49:39] Trustee Morrison (probable): so that that makes those numbers appear like I can't even understand the 26

[1:49:45] Trustee Morrison (probable): six and in that you know frame so if we can add in the calculations of total square foot that

[1:49:51] Trustee Morrison (probable): would be on site if it was maxed out understanding completely that the current owners don't intend to

[1:49:58] Trustee Morrison (probable): max out 600 square feet but that not doing anything allows that as a possibility and that

[1:50:04] Trustee Morrison (probable): we need to think about that as a community

[1:50:07] Trustee Fast (probable): and of course that any property can change hands even

[1:50:10] Trustee Fast (probable): even unexpectedly. And if we're looking 40 years or 100 years down the road, what might that

[1:50:18] Trustee Fast (probable): look like?

[1:50:19] Trustee Morrison (probable): Yeah. And I think the last point on this chunk is that we need to have a mechanism for

[1:50:31] Trustee Morrison (probable): communicating the idea that we just need to communicate issues and thinking about the trust

[1:50:41] Trustee Morrison (probable): role like we're not a local government in this context the trust has the authority and and local

[1:50:48] Trustee Morrison (probable): governments generally i think have the authority but the trust for sure has the authority to shift

[1:50:53] Trustee Morrison (probable): zoning and down zone and while that may not be publicly popular um the trust sort of trumps

[1:51:00] Trustee Morrison (probable): private property rights in this context so i just think there's a little bit of learning to

[1:51:06] Trustee Morrison (probable): understand about in that and whether we do that or how we do that or whatever that is the community

[1:51:11] Trustee Morrison (probable): conversation that we've been having for the last few years but the the stance that there is

[1:51:17] Trustee Morrison (probable): something that we're removing is it's there's just a little gray area on that so more clarification

[1:51:29] Trustee Morrison (probable): yeah just about the legalities of of zoning and shifting zoning in the trust area i can provide

[1:51:35] Voice 2: that i've got it noted and

[1:51:39] Trustee Morrison (probable): that's of course not saying anything about like how comfortable that

[1:51:42] Trustee Morrison (probable): is for anybody right i understand that

[1:51:44] Trustee Morrison (probable): completely that's

[1:51:48] Trustee Fast (probable): clarifying um roles and uh um and

[1:51:54] Trustee Fast (probable): possibilities very good okay and mandate i guess

[1:51:59] Voice 6: anything

[1:52:00] Trustee Fast (probable): you wanted to add there ben i see you've

[1:52:02] Trustee Fast (probable): joined us uh

[1:52:05] Trustee McConchie (probable): these are big philosophical issues that i'm certain trustee morrison and chair fast

[1:52:09] Trustee McConchie (probable): we'll look forward to working hard on in the term ahead well

[1:52:13] Trustee Fast (probable): we hope you come in and join us from

[1:52:15] Trustee Fast (probable): time to time with your uh insight and your um comments as well as a citizen of north pender

[1:52:22] Trustee McConchie (probable): i'm happily retired chair fast thank you

[1:52:26] Trustee Fast (probable): okay it looks like you're on your way i mean how could any outgoing trustee look more on their way

[1:52:31] Trustee Fast (probable): than uh i want to i want to grab a screenshot here just a second here

[1:52:35] Trustee McConchie (probable): go see my daughter's

[1:52:38] Trustee McConchie (probable): concert today.

[1:52:39] Trustee Fast (probable): Very good. Okay. I'm just going to grab this. There we go. Okay. Thanks. And does

[1:52:46] Trustee Fast (probable): this mean you're signing out from the meeting then, Ben, or are you going to

[1:52:49] Trustee McConchie (probable): continue with us?

[1:52:50] Trustee McConchie (probable): Thank you for listening and looking forward to hearing the wisdom of my fellow trustees.

[1:52:56] Trustee Fast (probable): Okay, great. I just saw you turned your camera on. I wanted to make sure you

[1:53:00] Trustee Fast (probable): didn't have something burning that you wanted to say. Okay. Thank you

[1:53:03] Trustee Fast (probable): for being sticking with us okay great and um uh then let's move on if we don't have any

[1:53:12] Trustee Fast (probable): motions to pass here we've given uh no we haven't gone back

[1:53:16] Trustee Morrison (probable): to the agricultural piece that's right

[1:53:18] Trustee Morrison (probable): oh

[1:53:19] Trustee Fast (probable): oh okay please go ahead planish doctor thank

[1:53:22] Voice 2: you so um number five it's really there for the

[1:53:25] Voice 2: ltc and community members to read over it's of responses to the two letters we've received

[1:53:31] Voice 2: received that are attached to the to the staff report. And so I'm not going to go over those in detail, I'm really going to discuss the newest piece of correspondence that we've received last night.

[1:53:44] Voice 2: This piece of correspondence, if it's not already on the projects web page it will be on the project projects web page in the next few days.

[1:53:53] Voice 2: So, the writer or writers of this email, really the concern is an interpretation of a current

[1:54:03] Voice 2: section of the land use by-law number 103.

[1:54:07] Voice 2: And as we know, this section of the by-law is actually being corrected through proposed

[1:54:14] Voice 2: by-law number 224, but because there has been a delay in moving to public hearing for by-law

[1:54:22] Voice 2: 224 these writers are just concerned that there's going to be further interpretation issues and

[1:54:28] Voice 2: so they are recommending that the ltc request a legal opinion on the interpretation

[1:54:36] Voice 2: of the current section of the land use bottle so i mean this is really a decision of the ltc

[1:54:46] Voice 2: depending on how quickly the LTC moves forward to adopting bylaw 224 this legal request may not

[1:54:54] Voice 2: be required whatsoever the LTC may be comfortable with staff's interpretation of section subsection

[1:55:02] Voice 2: 334 and this is sorry in regards to allowing agricultural buildings to have a height of 10

[1:55:10] Voice 2: meters um so i'm just going to leave it at that and perhaps this discussion with the ltc and i'm

[1:55:18] Voice 2: happy to take any direction so

[1:55:20] Trustee Morrison (probable): i have the so the section 3.4.4 the question there from my

[1:55:26] Trustee Morrison (probable): understanding of this is about that farm and farm operation what constituted a farm um so and i know

[1:55:33] Trustee Morrison (probable): we're working on the correction but i do think we need a legal opinion on this because an external

[1:55:39] Trustee Morrison (probable): external legal opinion on this because my concern is that even if we change the bylaws and they're

[1:55:45] Trustee Morrison (probable): adopted this building is in existence now and there is so the the application of this

[1:55:54] Trustee Morrison (probable): um current bylaw would have would be grandparented in with the new bylaws so i do think that

[1:56:00] Trustee Morrison (probable): we need some kind of legal interpretation i guess my question is like the building is there now

[1:56:07] Trustee Morrison (probable): right so like what does it change to have a legal opinion i think what it potentially does is what

[1:56:14] Trustee Morrison (probable): the use of that building may be for i'm not sure yeah

[1:56:18] Voice 2: so really what would happen if the legal

[1:56:20] Voice 2: opinion does say you know staff's interpretation is incorrect uh they'll then uh our response to

[1:56:27] Voice 2: the property owner would be then to okay comply with the land use bylaw as it is or apply for a

[1:56:34] Voice 2: Development Variance Permit.

[1:56:36] Voice 13: Mm

[1:56:37] Trustee Fast (probable): -hmm. Okay.

[1:56:39] Trustee Fast (probable): I see Regional

[1:56:41] Trustee Fast (probable): Planning Manager, did you have something to add?

[1:56:43] Voice 11: No, that was going to be my comment

[1:56:45] Voice 11: as well. Yeah, it depends

[1:56:46] Voice 11: on the outcome if you get a legal opinion,

[1:56:51] Voice 11: but

[1:56:51] Voice 11: the implications would be for

[1:56:53] Voice 11: that building,

[1:56:55] Voice 11: other buildings that have been built

[1:56:57] Voice 11: over the years,

[1:57:00] Voice 11: and the way it's

[1:57:01] Voice 11: drafted in Bylaw 103, it's

[1:57:03] Voice 11: it's about how that building is basically it's about how that building is used because that

[1:57:07] Voice 11: building used as a farm building and that's you know i think the the issue um that will be one of

[1:57:17] Voice 11: the issues that would be addressed in the in the new bylaw is that uh you know limiting the height

[1:57:22] Voice 11: for farm buildings more further but there's always the issue you know people and this there was also

[1:57:28] Voice 11: So the previous correction in the bylaw or change in the bylaw were boathouses, and that's a fairly common thing on some of the islands.

[1:57:37] Voice 11: And boathouses were allowed in the setback from the sea, and then they morph into other things over the years.

[1:57:44] Trustee Fast (probable): I'm going to just chime in here, not that I know anything about North Pender or these particular buildings or even this project, really.

[1:57:53] Trustee Fast (probable): but just to say Denman just finished a big project with consultants they're on they're

[1:58:03] Trustee Fast (probable): well on the way to changing the regulations so they had consultants about including recent

[1:58:10] Trustee Fast (probable): changes to the agricultural land regulations to the ALR regulations and I think Salt Spring

[1:58:19] Trustee Fast (probable): spring, probably Robert knows all about this. Staff probably know all about this too. But

[1:58:25] Trustee Fast (probable): it just seems like there's changes happening in the agriculture side that have to do with tourism

[1:58:32] Trustee Fast (probable): and housing and all these kinds of things. So I just wanted to flag that the Denman is easy reading

[1:58:42] Trustee Fast (probable): the reports from the consultant. Thank you.

[1:58:45] Trustee Morrison (probable): Deb? Thanks. This particular issue came up

[1:58:49] Trustee Morrison (probable): because this is not ALR land it's it's R2 land R1 R1 land oh I see

[1:58:55] Voice 13: I'm sorry yeah okay yeah R

[1:58:57] Voice 13: which one I can't remember residential

[1:59:00] Voice 13: yeah

[1:59:01] Voice 11: yeah but um accessory horticulture is a permitted use

[1:59:06] Voice 11: there okay like everywhere yeah

[1:59:09] Trustee Morrison (probable): and so that was part of the correction of like how do we want to

[1:59:13] Trustee Morrison (probable): handle that or not and then like what does that mean if it's yeah anyway so that was the question

[1:59:18] Trustee Morrison (probable): Okay, so I think the other reason for potentially getting a legal review here another legal review is actually our bylaws as they're drafted are in no way complete.

[1:59:30] Trustee Morrison (probable): And this may inform those changes so because I, you know, as we move forward, knowing clearly how that language is interpreted, or having like, you know, even if it confirms that that's the interpretation will help us.

[1:59:48] Trustee Morrison (probable): like understand why we might want to include definitions or shift things in the new bylaw

[1:59:52] Trustee Morrison (probable): so i do think it could be helpful so did you want to make a

[1:59:57] Trustee Morrison (probable): motion deb i do

[1:59:58] Voice 13: i don't know what that

[2:00:00] Voice 13: like yeah

[2:00:00] Trustee Fast (probable): um because obviously this is some staff time and expense uh so staff might need some

[2:00:07] Trustee Fast (probable): direction yeah

[2:00:09] Voice 13: definitely make a motion and we uh in the question yeah

[2:00:15] Voice 5: yeah go

[2:00:18] Trustee McConchie (probable): ahead ask so i look

[2:00:21] Trustee McConchie (probable): at the thing a little simpler like that you right now you can build a giant barn on on a rural

[2:00:28] Trustee McConchie (probable): residential property and that and as long as you say you're going to have a farm so it's like this

[2:00:34] Trustee McConchie (probable): kind of cheating way of getting a giant house second house on your property essentially but as

[2:00:40] Trustee McConchie (probable): long as you say that you're using it for something so the i don't get what the legal thing would be

[2:00:45] Trustee McConchie (probable): then maybe planner kojima could say like the the legal thing would be well you have to prove that

[2:00:50] Trustee McConchie (probable): you're farming like you you that's what it would come down to that's the legal question how do you

[2:00:55] Trustee McConchie (probable): prove how you're utilizing a dwelling is what doesn't that what this comes down to Robert it's

[2:01:01] Voice 11: a building let's you know a building rather than necessarily a dwelling but I mean that's pretty

[2:01:08] Voice 11: clear is that someone submits a set of plans and supporting information saying I'm going to use

[2:01:15] Voice 11: this as a farm building they show that it appears on the set of plans that it's going to be used as

[2:01:19] Voice 11: farm building um there's some intent they show some intent to to farm um they can get a building

[2:01:27] Voice 11: permit for that it's

[2:01:28] Voice 1: and then they

[2:01:29] Voice 11: change the use after the fact that's not the question because we

[2:01:32] Voice 11: know that we could if they convert it into a dwelling and it's not being used as a farm

[2:01:38] Voice 11: building that's enforcement the issue is is when they're submitting the plans right

[2:01:46] Trustee McConchie (probable): showing the

[2:01:47] Trustee McConchie (probable): the intent of a farm is the issue then i guess because there's no farm on this property it's a

[2:01:52] Trustee McConchie (probable): joke right like he's in his intent is to farm well everyone can have an intent to farm i mean

[2:01:58] Trustee McConchie (probable): how do you prove the intent of by submitting that's the thing is it's like you can write a

[2:02:04] Trustee McConchie (probable): paragraph that says i want to start a farm it would be fun maybe some orchards and then boom

[2:02:10] Trustee McConchie (probable): you get a you're a farmer that's kind of so the legal question you'd be asking trustee morrison

[2:02:15] Trustee McConchie (probable): is what you know requirements legally are required in order to prove that you're a farmer you have

[2:02:21] Trustee McConchie (probable): actual intent to farm and right now the island's trust doesn't have a policy in place as far as i

[2:02:26] Trustee McConchie (probable): understand to to really identify that right like i'm

[2:02:30] Voice 11: yeah if i could yeah go ahead zero zero in a

[2:02:34] Voice 11: bit on that it's the bylaw itself is pretty loose right there's no

[2:02:38] Voice 11: parameters around what a farm

[2:02:39] Voice 11: building is in the current bylaw um and so the question would be one of the questions could be

[2:02:46] Voice 11: we're proposing these changes to the bylaw to address these circumstances are these proposed

[2:02:54] Voice 11: regulations sufficient and appropriate right

[2:02:58] Trustee McConchie (probable): okay so

[2:03:01] Trustee Morrison (probable): and while i agree that that's good for the

[2:03:04] Trustee Morrison (probable): proposed bylaw robert i guess the problem is it doesn't address the existing um problem right

[2:03:11] Trustee Morrison (probable): so because the existing problem is based is grandfathered now because the building is built

[2:03:16] Trustee Morrison (probable): and it's in under the current bylaws right bylaw 103 and so the question about the legal opinion

[2:03:22] Trustee Morrison (probable): is not on the future bylaws which we should for sure get a legal opinion on those and check them

[2:03:28] Trustee Morrison (probable): as we go forward with them whichever way they land but it's more with the existing bylaw and

[2:03:34] Trustee Morrison (probable): the interpretation of farm use in that context because the legal opinion that we got basically

[2:03:39] Trustee Morrison (probable): said if they show intent to produce a farm that that is and exactly what you just said that that's

[2:03:48] Trustee Morrison (probable): like all that what you need to show and then it's an enforcement issue if they don't follow through

[2:03:53] Trustee Morrison (probable): on it so i guess yeah so the question i have is like um so how do we ask a legal question around

[2:04:12] Trustee Morrison (probable): the interpretation of farm and forestry purposes so what was the question that you asked for your

[2:04:18] Trustee Morrison (probable): legal opinion i guess kim is or robert like related to the because i know the staff got

[2:04:23] Trustee Morrison (probable): got a legal opinion about something already right related not

[2:04:27] Voice 11: this issue not this oh

[2:04:29] Trustee Morrison (probable): i thought that

[2:04:30] Trustee Morrison (probable): was i thought we had one yes that's

[2:04:32] Voice 11: what that's what the request is for okay

[2:04:36] Trustee Morrison (probable): so then i definitely

[2:04:38] Trustee Morrison (probable): do for some reason i had it in my head that we had seen a legal opinion related to this idea of farm

[2:04:44] Trustee Morrison (probable): and what constitutes farming farmer forestry is or maybe it's just the staff report that i'm

[2:04:50] Trustee Morrison (probable): thinking

[2:04:51] Trustee Fast (probable): i'm just checking in as a as a vice chair wondering how far we talk about legal opinions

[2:04:59] Trustee Fast (probable): received in an open meeting okay yeah i'm seeing i'm seeing the planners looking okay that's fine

[2:05:07] Trustee Fast (probable): thank you continue um

[2:05:11] Trustee Morrison (probable): so i would like to have a legal opinion about the interpretation of

[2:05:15] Trustee Morrison (probable): uh 3.4.4 do i need to come up with a specific question and or can i just make a motion just

[2:05:21] Trustee Morrison (probable): just

[2:05:21] Voice 11: a resolution. And so if you want to address both aspects, it would be a resolution requesting

[2:05:27] Voice 11: a legal opinion around the interpretation of the regulations, the current regulations

[2:05:33] Voice 11: of farm building and bylaw 103, and advice on regular proposed regulations in bylaw 224.

[2:05:44] Trustee Morrison (probable): So I don't know if I want to do this second, because that's still under so much discussion,

[2:05:49] Trustee Morrison (probable): that i can see how it could be valuable to get them both done at once ben do you have thoughts

[2:05:54] Trustee Morrison (probable): on that well it's just

[2:05:57] Trustee McConchie (probable): legal opinions cost money and that's the only question is you know it sounds

[2:06:02] Trustee McConchie (probable): doesn't isn't it just a bylaw wording question don't we just need to shore up the bylaw wording

[2:06:06] Trustee McConchie (probable): and so we're asking the legal opinion for shoring up the bylaw wording and don't this planners

[2:06:11] Trustee McConchie (probable): already know how to do that so

[2:06:13] Trustee Morrison (probable): that's not my intent with asking for this legal opinion okay so

[2:06:17] Trustee McConchie (probable): yeah

[2:06:19] Trustee Morrison (probable): my intent for asking this legal opinion is actually to um address an existing by an

[2:06:26] Trustee Morrison (probable): existing interpretation that's where i'm confused so like if we ask for this interpretation

[2:06:30] Trustee Morrison (probable): and they say that no you can't that like this particular situation that happened that's

[2:06:36] Trustee Morrison (probable): not the right interpretation of farm or forestry purposes then i don't know what that changes i

[2:06:43] Trustee Morrison (probable): I guess is the question because if we're going to spend a much money on a

[2:06:47] Trustee Morrison (probable): legal opinion, but it doesn't change anything,

[2:06:50] Trustee Morrison (probable): then I'm not sure what to do about it.

[2:06:52] Trustee Fast (probable): This sounds like an enforcement issue to me from outside.

[2:06:57] Voice 11: Yeah. At this point it's not because the building's not finished.

[2:07:01] Voice 11: So they're not actually, it's not in use yet. It's not in use. Yeah.

[2:07:05] Voice 11: The plans showed things that related to farming. Okay. Thank you.

[2:07:11] Trustee Fast (probable): Please continue. That helps me understand what's going on.

[2:07:13] Trustee Fast (probable): lot.

[2:07:18] Trustee Morrison (probable): So I, sorry, Ben, you're, you're muted. If you're trying to talk to us, I

[2:07:24] Trustee McConchie (probable): was talking to my

[2:07:24] Trustee McConchie (probable): quiet.

[2:07:25] Trustee Morrison (probable): Okay. Sorry. Um, all right. So I do think that we want to understand like how the

[2:07:39] Trustee Morrison (probable): interpretation of this influences this and potentially how we're shifting it, because

[2:07:45] Trustee Morrison (probable): we're going to have a lot of conversations about this farm definition and agriculture. So maybe it

[2:07:50] Trustee Morrison (probable): It is what you said, Robert, maybe we do ask for it in relation to buy.

[2:07:55] Trustee Morrison (probable): Okay.

[2:07:56] Trustee Morrison (probable): I'm going to just put a motion on the table and see if I can get this

[2:07:59] Trustee Morrison (probable): worked out. So I'm requesting that we,

[2:08:02] Trustee Morrison (probable): that the North Pender local trust committee ask for a legal opinion of the

[2:08:08] Trustee Morrison (probable): interpretation of bylaw one Oh three, 3

[2:08:12] Voice 5: .4.4.

[2:08:22] Voice 13: And advice on with respect to farm and forestry purposes,

[2:08:27] Voice 13: purposes, use of farm and forestry purposes, and

[2:08:32] Trustee Morrison (probable): its impact on possible bylaw changes.

[2:08:37] Voice 13: Is

[2:08:38] Trustee Morrison (probable): that right, Robert?

[2:08:39] Voice 11: Yeah, that gives us enough to go on.

[2:08:43] Voice 5: Very good.

[2:08:44] Trustee Fast (probable): Thank you, Deb.

[2:08:45] Trustee Fast (probable): Do I have a second?

[2:08:47] Voice 10: Second.

[2:08:49] Trustee Fast (probable): Thank you.

[2:08:50] Voice 11: Just the one more thing is that, you know, just to remind the LTC that when you get the

[2:08:55] Voice 11: legal opinion, you still can't release it.

[2:08:57] Voice 11: Right.

[2:08:58] Voice 11: Right.

[2:08:58] Trustee Fast (probable): Okay. And I see Lauren might need some help with that motion. Go ahead, Lauren.

[2:09:04] Voice 3: Thank you. So the motion is a move that North Pender Local Trust Committee asked for a legal

[2:09:11] Voice 3: opinion about the interpretation of By-law 103.4.4 with respect to use of farm and forestry

[2:09:19] Voice 3: purposes and its impact to farm and by-law purposes.

[2:09:22] Trustee Morrison (probable): No, and its impact for revisions in

[2:09:27] Trustee Morrison (probable): in the bylaw, I think is the way to say it.

[2:09:31] Voice 3: The bylaw.

[2:09:34] Voice 3: Okay, and it's impact for revisions in the bylaw.

[2:09:37] Voice 3: Okay, thank you.

[2:09:40] Trustee Fast (probable): Okay, thank you.

[2:09:42] Trustee Fast (probable): Which should it be land use bylaw or 224 or something?

[2:09:46] Voice 11: Yeah, it's more specific to say

[2:09:48] Voice 11: the proposed land use bylaw.

[2:09:50] Trustee Morrison (probable): In the proposed land use bylaw

[2:09:52] Trustee Morrison (probable): and that one landed in 224 or?

[2:09:56] Voice 11: Yes.

[2:09:57] Voice 11: That's fine.

[2:09:58] Voice 11: Yeah, just the proposed land use bylaw.

[2:10:00] Trustee Fast (probable): proposed land use bylaw if you've got that lauren yes i do

[2:10:04] Trustee Fast (probable): okay and uh seconder are you okay with

[2:10:07] Trustee Fast (probable): that change okay thank you can

[2:10:10] Voice 5: we read

[2:10:13] Voice 5: it lauren okay

[2:10:16] Voice 3: sure yeah yeah you guys have been kind of

[2:10:18] Voice 3: cutting out a little bit um bits of bobs anyway um north pendant ltc asked for a legal opinion

[2:10:23] Voice 3: about the interpretation of bylaw 103 3.4 per floor with respect to use of farm and forestry

[2:10:30] Voice 3: purposes and its impact for revisions in the proposed land use bylaw yeah

[2:10:35] Voice 13: that's right thank

[2:10:36] Voice 13: you you're you're muted trustee costa thank

[2:10:42] Trustee Fast (probable): you we got a motion moved and seconded and um any more

[2:10:46] Trustee Fast (probable): discussion yeah

[2:10:48] Trustee Morrison (probable): so i think the the last thing i would say on that i i totally understand legal

[2:10:52] Trustee Morrison (probable): decisions cost money but this has an impact for community that have spoken up um multiple

[2:10:59] Trustee Morrison (probable): neighbors in this area have spoken up about this issue and are concerned about how we understand

[2:11:05] Trustee Morrison (probable): and think about farm and forestry uses on non-agricultural land so and then what that

[2:11:10] Trustee Morrison (probable): impact might be as a as a potential loophole not saying that's been done in this case because we

[2:11:15] Trustee Morrison (probable): don't really know but just how to understand this going forward okay

[2:11:21] Trustee Fast (probable): and uh if there's no more

[2:11:24] Trustee Fast (probable): discussion then

[2:11:25] Voice 5: i'm going to call the question all those in favor and

[2:11:31] Trustee Fast (probable): my hand went up too so

[2:11:32] Trustee Fast (probable): that passes unanimously thank you trustees very good and

[2:11:38] Trustee Morrison (probable): then else that you want to

[2:11:39] Trustee Morrison (probable): go ahead deb

[2:11:41] Trustee Morrison (probable): i would like to have the correspondence from the um that is attached to the agritourism pieces

[2:11:49] Trustee Morrison (probable): if i could have that correspondence forwarded and included in the um report related to this

[2:11:55] Trustee Morrison (probable): land use bylaw for the november meeting so that um aaron can see that as well

[2:12:01] Trustee Morrison (probable): because I know the like all of the correspondence is on the website but this correspondence was

[2:12:06] Trustee Morrison (probable): very specific and these folks have come multiple times to this so this is the synthesized changes

[2:12:12] Trustee Morrison (probable): I don't want to make any changes right now without Aaron present like given that it's going to

[2:12:17] Trustee Morrison (probable): influence a lot of the bylaws sort of discussion going forward but I really want this piece of

[2:12:21] Trustee Morrison (probable): correspondence related to the changes suggested to be included in the packet in November I'm seeing

[2:12:27] Trustee Morrison (probable): planner

[2:12:28] Trustee Fast (probable): Stockdale nodding okay great all right anything else to do with um this is a big project

[2:12:37] Trustee Fast (probable): I can see uh anything else to do while we're between uh the current LTC and the new trustees

[2:12:47] Trustee Fast (probable): coming in new trustee coming trustees coming in um that you might want to say I

[2:12:54] Trustee McConchie (probable): have a I have a

[2:12:54] Trustee McConchie (probable): question go

[2:12:56] Trustee Fast (probable): ahead ben yeah

[2:12:57] Trustee McConchie (probable): so it wasn't clear to me during the election cycle where particular

[2:13:01] Trustee McConchie (probable): candidates positions were on mostly everything so i'm curious to know if uh the the staff have

[2:13:10] Trustee McConchie (probable): a plan to bring uh uh well trustee campbell uh up to speed on the work that's being done and

[2:13:18] Trustee McConchie (probable): and how that's going to actually take place because i was a new trustee uh and we didn't

[2:13:24] Trustee McConchie (probable): have we didn't inherit other than the bylaw relating to basement suites we didn't really

[2:13:29] Trustee McConchie (probable): inherit a big project like this so I'm curious to know what the staff's plan is for properly

[2:13:35] Trustee McConchie (probable): informing incoming trustees and the local trust committee on exactly what's going on or maybe you

[2:13:40] Trustee McConchie (probable): have recommendations on some reading that could be done.

[2:13:45] Trustee Fast (probable): Thank you Ben and I'll just say for any

[2:13:48] Trustee Fast (probable): incoming chair whoever that may be would probably be also welcome unless it unless it's

[2:13:55] Trustee Fast (probable): Laura Patrick again I don't know even if she's going to run so please go ahead Robert plans for

[2:14:02] Trustee Fast (probable): yep

[2:14:03] Voice 11: so there's the plans for general orientation starting at trust council then there'll be

[2:14:07] Voice 11: specific planning orientation I think it's December 15th by webinar for new trustees

[2:14:15] Voice 11: And then for specific LTCs, what we hope is that the LTCs will take the time in the beginning of the new year, the beginning of the term, to set aside some time, whether it's in a regular meeting or scheduling by special meeting, to do some strategic planning, do some prioritization for the upcoming term.

[2:14:39] Voice 11: and as part of that have the opportunity to consider and get into some details of ongoing

[2:14:50] Voice 11: projects and applications and of course trustee individual you know newly elected trustees aren't

[2:14:56] Voice 11: familiar with all the details of ongoing projects we can do individual you know meetings with them

[2:15:04] Voice 11: as individuals um the other thing we mentioned at the november meeting um it's been recommended

[2:15:12] Voice 11: that the november meeting be cancelled because you won't have a chair and that will come up

[2:15:17] Voice 11: later on the agenda just because of the timing of that right

[2:15:21] Voice 5: i saw that but does that answer

[2:15:26] Voice 5: your question ben yeah

[2:15:29] Trustee McConchie (probable): great excellent i i would encourage um if i can make a request that does

[2:15:35] Trustee McConchie (probable): it doesn't matter at this point but the staff to be very proactive in that engagement process

[2:15:41] Trustee McConchie (probable): that would be uh maybe beneficial to ensuring that uh the hard work of the past four years uh

[2:15:47] Trustee McConchie (probable): you know of your guys's work uh ensures that it sees some some the light of day in the new term

[2:15:55] Trustee Fast (probable): thanks thank you for your suggestion okay and uh trustee morrison back to you um are you ready to

[2:16:03] Trustee Fast (probable): move on from

[2:16:04] Trustee Morrison (probable): this topic no there are two more things here so one um i will note that uh incoming

[2:16:10] Trustee Morrison (probable): trustee campbell is actually on the line he's a he's one of the attendees here so i would highly

[2:16:17] Trustee Morrison (probable): encourage um like anybody who hasn't been involved in this long process from the agricultural um

[2:16:23] Trustee Morrison (probable): you know aapc group to the um you know different people who have come in for delegations um trustee

[2:16:32] Trustee Morrison (probable): McConkie as an outgoing trustee to share and talk with him. There are restrictions on me being able

[2:16:37] Trustee Morrison (probable): to do that just because of our quorum, but there's no restrictions on any of those other folks

[2:16:42] Trustee Morrison (probable): to be able to talk with him about any of the history of this. So being well-informed from

[2:16:48] Trustee Morrison (probable): all sides of the different conversations that have been going on. So I invite all of those

[2:16:53] Trustee Morrison (probable): folks to reach out to Aaron and to have those conversations before we have our first meeting,

[2:16:59] Trustee Morrison (probable): because there is a lot of history and work from different people who've contributed to this

[2:17:03] Trustee Morrison (probable): effort so thank you thank

[2:17:05] Trustee Fast (probable): you and uh greetings aaron campbell looking forward to meeting you at

[2:17:09] Trustee Fast (probable): trust council um okay and

[2:17:13] Trustee Morrison (probable): then the last one yeah the last thing was about the corrections i note

[2:17:17] Trustee Morrison (probable): that ann stevenson's on the line too so there was some concerns about uh errors and then meeting

[2:17:23] Trustee Morrison (probable): notes that we approved last meeting and i'm getting

[2:17:26] Trustee Morrison (probable): to that we're

[2:17:27] Voice 6: getting it's

[2:17:28] Trustee Fast (probable): down at 15.2

[2:17:29] Trustee Fast (probable): okay okay yeah we're not at the end of the meeting yet what the rest of these things uh maybe uh we

[2:17:37] Trustee Fast (probable): can move through quite quickly but if we're finished with 3.1 uh i just want to check that

[2:17:41] Trustee Fast (probable): we are i'm seeing nodding okay thank you i'll put a check mark beside 13.1 and uh we'll move on now

[2:17:49] Trustee Fast (probable): to the top priorities report page 192 and anybody got suggestions you want to leave notes for the

[2:18:01] Trustee Fast (probable): incoming LTC I mean Deb's going to be here but page 192 any questions for the planners

[2:18:08] Trustee Fast (probable): I'm not seeing any yet well I'm sorry I'm just zipping through here I've got to get there

[2:18:17] Trustee Morrison (probable): Yeah, there was a question.

[2:18:19] Trustee Morrison (probable): So if we're just on 192, I'll wait for it

[2:18:22] Trustee Morrison (probable): because there was a question on page 194.

[2:18:27] Trustee Fast (probable): Oh, okay.

[2:18:28] Trustee Fast (probable): You're already onto the projects list.

[2:18:30] Trustee Fast (probable): Well, I'm not seeing any questions for 192.

[2:18:32] Trustee Fast (probable): So let's go onto page.

[2:18:33] Trustee Fast (probable): Why do

[2:18:34] Trustee Fast (probable): we have numbers two, three, and four

[2:18:36] Trustee Morrison (probable): instead of one, two, three?

[2:18:37] Trustee Morrison (probable): Is that just an error?

[2:18:39] Voice 11: I think that's just a numbering error.

[2:18:41] Voice 11: Yeah, something was removed

[2:18:41] Voice 11: and it was manually read.

[2:18:44] Voice 11: I was supposed to manually renumber it.

[2:18:46] Voice 11: Like I said earlier as well,

[2:18:47] Voice 11: i'll be doing a report for the incoming trust committee summarizing the status of the projects

[2:18:53] Voice 11: in a little more detail than what's shown on this okay

[2:18:57] Trustee Morrison (probable): and can we have the like do we have a new

[2:18:59] Trustee Morrison (probable): target date for the groundwater sustainability project the next phase or that depends on what

[2:19:03] Trustee Morrison (probable): the next project scope is

[2:19:04] Voice 11: that'll be depending on the new ltc okay

[2:19:07] Trustee Morrison (probable): um and kudos on the maps going up

[2:19:10] Trustee Morrison (probable): they look awesome so thanks so much to the staff for getting those up on the maps page they look

[2:19:15] Trustee Morrison (probable): look beautiful yeah

[2:19:16] Voice 11: thanks for willie william shelby rather than just extracting the pdfs

[2:19:20] Voice 11: from the reports they were

[2:19:21] Voice 11: a little low low resolution he redid them all at high resolution

[2:19:24] Voice 11: higher resolution yeah

[2:19:26] Trustee Fast (probable): really helpful thank you i'm gonna look at those too okay all right thank

[2:19:32] Trustee Fast (probable): you and uh so i'm gonna put a check mark beside the top priorities report and 14.1.2 the projects

[2:19:38] Trustee Fast (probable): list um anything else there deb or can we yes there was a question raised in the town hall

[2:19:44] Trustee Fast (probable): about item seven okay and this is page 194 okay yeah

[2:19:53] Trustee Morrison (probable): so from my perspective what we were trying

[2:19:56] Trustee Morrison (probable): to put on that plan was a transportation plan in the area for safe movement and trails around that

[2:20:03] Trustee Morrison (probable): area but i do see that it says area plan and i don't know what that like all of that means so

[2:20:11] Trustee Morrison (probable): So I

[2:20:13] Voice 5: also wonder if that is back in

[2:20:21] Trustee Fast (probable): August.

[2:20:22] Trustee Fast (probable): Is that in this set of minutes that you want to look at?

[2:20:25] Trustee Fast (probable): Is that what that's for?

[2:20:26] Trustee Morrison (probable): No, the minutes were related to the agricultural.

[2:20:29] Trustee Morrison (probable): Oh, OK.

[2:20:30] Trustee Morrison (probable): OK.

[2:20:32] Trustee Fast (probable): All right.

[2:20:33] Trustee Fast (probable): Let's see if Planner Stockdale, do you have anything to say about the creation of an area

[2:20:38] Trustee Fast (probable): plan or is it a transportation plan?

[2:20:40] Voice 2: Yeah, I mean, that simply can be amended.

[2:20:43] Voice 2: So, what we could do is just take out the word, an area we can creation of a plan for driftwood to Port Browning corridor to draft a transportation plan.

[2:20:55] Voice 2: So that can be easily amended.

[2:20:57] Trustee Morrison (probable): So if we can amend it to that and if the new LTC decides they want to like contemplate an area plan that's fine but that wasn't necessarily my intention.

[2:21:06] Trustee Morrison (probable): attention. Can

[2:21:07] Trustee Morrison (probable): I get a

[2:21:08] Voice 11: resolution for that? It's changed

[2:21:10] Trustee Fast (probable): a couple of times.

[2:21:12] Trustee Fast (probable): And if I can

[2:21:13] Trustee Fast (probable): check, is it an active transportation plan or are you including vehicles?

[2:21:19] Voice 11: We don't know.

[2:21:20] Voice 11: We don't know.

[2:21:20] Voice 11: This is quite amorphous.

[2:21:23] Trustee Morrison (probable): It's not our current project.

[2:21:27] Trustee Morrison (probable): So it's like just to hold space for the idea that there should be some type of safety kind

[2:21:33] Trustee Morrison (probable): of movement plan between browning and driftwood is what i was understanding it to be but because

[2:21:38] Trustee Morrison (probable): we're not actively working on as a project it is like vague but i

[2:21:43] Trustee Fast (probable): like that you've included the

[2:21:44] Trustee Fast (probable): word safety in there because that gives a reason why and um so do you want to add the word safety

[2:21:49] Trustee Fast (probable): into yeah i'm just

[2:21:50] Trustee Morrison (probable): trying to figure out the motion for robert here um because i agree emotion's

[2:21:56] Trustee Morrison (probable): probably a good move here um ask

[2:22:01] Trustee McConchie (probable): a question trustee morrison yeah um what what what does

[2:22:05] Trustee McConchie (probable): this exactly have to do with the islands trust like pendry island parks and recreation commission's

[2:22:09] Trustee McConchie (probable): already applying for a bc active transportation grant in order to address safety corridors so

[2:22:14] Trustee McConchie (probable): what would the trust position be on addressing safety corridors and what authority would they

[2:22:19] Trustee McConchie (probable): have and how would they accomplish that yeah

[2:22:22] Trustee Morrison (probable): so that's a good question ben i think it would be a

[2:22:24] Trustee Morrison (probable): collaboration move right with with crd and parks in terms of like how do we set that aside in any

[2:22:32] Trustee Morrison (probable): zoning move that we need to do i don't think we need to have it as a whole project on our own

[2:22:36] Trustee Morrison (probable): necessarily i think it is a coordination move so maybe that's what it should say

[2:22:39] Trustee Morrison (probable): is just something about uh coordination of a transportation plan yeah or collaborate

[2:22:49] Trustee Morrison (probable): yeah i don't want to take on things that are other levels of government

[2:22:55] Trustee McConchie (probable): like collaboration meaning like you call rob faucet and from the parks commission and say

[2:23:00] Trustee McConchie (probable): how's the grant going like i you know what i mean like what

[2:23:02] Trustee Morrison (probable): yeah what do you need us to do

[2:23:04] Trustee Morrison (probable): are there things that we should have like conversations around any of the zoning that

[2:23:08] Trustee Morrison (probable): we can adjust for that like yeah so i think you're right i think that is more what we're

[2:23:16] Trustee Morrison (probable): talking about here so um but to robert's point part of this is just because it isn't our active

[2:23:21] Trustee Morrison (probable): project um so um robert can i try and get language for you um lauren are you ready

[2:23:30] Trustee Morrison (probable): she's

[2:23:32] Voice 5: always ready language from yes

[2:23:34] Trustee Morrison (probable): i'm ready i'm gonna i'm gonna try and speak it into the

[2:23:37] Trustee Morrison (probable): world here you ready she's ready okay so that the north pender island uh local trust committee

[2:23:46] Trustee Morrison (probable): request staff to yeah request staff to adjust priority project item number seven to read

[2:23:55] Trustee Morrison (probable): coordination on a transportation plan for the

[2:24:00] Voice 5: driftwood to port browning corridor

[2:24:04] Voice 5: did you want to include the word safety in there no i just

[2:24:11] Trustee Morrison (probable): wanted like like just leave it at that

[2:24:14] Trustee Morrison (probable): right now because it's it can be defined more in more detail by the next trust and did you want to

[2:24:20] Trustee Morrison (probable): to use the word coordination rather than collaboration I said oh I meant coordination

[2:24:27] Trustee Morrison (probable): yes sorry if I said collaboration I meant coordination coordination is the language in

[2:24:31] Trustee Morrison (probable): the act so I see okay

[2:24:33] Voice 5: that's good I was just checking any thoughts Ben you're okay yeah it's

[2:24:41] Voice 5: at the purview of

[2:24:42] Trustee McConchie (probable): Trustee Morrison okay

[2:24:44] Trustee Fast (probable): so we've got a motion on the floor and I think it was nice

[2:24:49] Trustee Fast (probable): and clear and straightforward and uh do i have a seconder thank you ben mcconkey seconds the motion

[2:24:56] Trustee Fast (probable): and i

[2:24:57] Voice 6: want it read

[2:24:57] Trustee Fast (probable): back since i'm not able to see them

[2:25:00] Voice 5: i didn't need it please go ahead lauren

[2:25:06] Voice 3: it's moved that north pander island uh local trust committee requests staff to adjust priority

[2:25:11] Voice 3: project items number seven to read coordination on a transportation plan for the driftwood to

[2:25:16] Voice 3: point browning corridor thank

[2:25:18] Trustee Fast (probable): you good okay seeing no more hands for discussion

[2:25:23] Trustee Fast (probable): question. No more questions. I'm going to call the question. All those in favor? One, two, three

[2:25:29] Trustee Fast (probable): hands went up. Thank you very much. That passes unanimously. Thank you for your work, trustees.

[2:25:34] Trustee Fast (probable): And seven. All right. And then let's move on. Unless there's anything else in the projects

[2:25:40] Trustee Fast (probable): report. Let's move on down to the applications report. 195. Any questions for the planner?

[2:25:49] Voice 5: Starting on page 195. There's a bunch of applications there. No, I don't think I have

[2:26:00] Voice 13: anything here i

[2:26:03] Trustee Morrison (probable): thanks for the updates like i see their status updates just prior to this meeting

[2:26:07] Trustee Morrison (probable): just to check in on some of these things so that's great and hopefully we'll get some responses

[2:26:11] Trustee Morrison (probable): before the next meeting okay and

[2:26:15] Trustee Fast (probable): uh i'm seeing no questions for the planner then so let's just

[2:26:19] Trustee Fast (probable): put a check mark beside 14.2 and move on trustee and local expense report is there any questions

[2:26:30] Voice 5: no no

[2:26:31] Trustee Fast (probable): okay then i'm going to move on to adopted policies this is more for reference i think

[2:26:37] Trustee Fast (probable): adopted policies the standing resolution okay we'll skip that uh anything about local trust

[2:26:43] Trustee Fast (probable): committee web page i don't know anything about how you do things in north pender ltc um so

[2:26:51] Trustee Morrison (probable): So yeah, I'm assuming that we are doing updates for the next meeting with Aaron and getting

[2:27:01] Trustee Morrison (probable): whatever his information out there.

[2:27:03] Trustee Morrison (probable): I was wondering, Kim, if you can also give us or Robert, I'm not sure who this lands

[2:27:07] Trustee Morrison (probable): on, just something about where we're standing with the trust about having like trustee updates,

[2:27:16] Trustee Morrison (probable): dates because if we're not able to do like some type of so so there's two things here one one is

[2:27:24] Trustee Morrison (probable): that um i have asked staff in the past and and generally has been really great about having it

[2:27:29] Trustee Morrison (probable): provided from like trust area services on trust wide things that we can put in the pender post

[2:27:33] Trustee Morrison (probable): but because of the communications challenges that we've like had with our communications officer

[2:27:38] Trustee Morrison (probable): we it's not always clear like how to get that so i would love it if there was some way

[2:27:43] Trustee Morrison (probable): to have all trustees just have a singular message once a month that's like here's the things trust

[2:27:48] Trustee Morrison (probable): wide so that we can communicate better with our communities on the either the the I don't know

[2:27:55] Trustee Morrison (probable): what that looks like so and we'll

[2:27:57] Voice 13: probably talk like

[2:27:57] Trustee Morrison (probable): that sounds like something for trust council

[2:28:00] Trustee Morrison (probable): yeah and I agree

[2:28:01] Trustee Morrison (probable): with that so just but but the problem here is that for our local trustee pages

[2:28:06] Trustee Morrison (probable): pages we need to pull that information both into the way our community communicates which is on our

[2:28:13] Trustee Morrison (probable): facebook page which i understand the problems with that and um our um pender post and we have

[2:28:19] Trustee Morrison (probable): deadlines internally for those things that don't necessarily match with our ltc meetings so it

[2:28:25] Trustee Morrison (probable): would be good just to have like a very simple kind of conversation on the agenda for the first meeting

[2:28:31] Trustee Morrison (probable): to talk about like how are we communicating between trust-wide things and our LTC

[2:28:37] Trustee Morrison (probable): because it would be good to get that you know Aaron has named that community conversations

[2:28:43] Trustee Morrison (probable): and engagement are important to him so it'd be really good to have clear communication about

[2:28:48] Trustee Morrison (probable): what we can do what's challenging legally what we should be doing so

[2:28:54] Voice 11: that may be

[2:28:55] Voice 11: a good conversation

[2:28:56] Voice 11: conversation to have if the LTC wants to schedule a special meeting in the new year to do strategic

[2:29:03] Voice 11: priorities, identify strategic priorities, get some general updates on applications and so on

[2:29:11] Voice 11: without making decisions and have a discussion about communications as an

[2:29:15] Voice 11: LTC. How you want

[2:29:17] Voice 11: to communicate different LTCs in different islands communicate differently. Some really

[2:29:22] Voice 11: really like their monthly trustee report in their local period monthly periodical others you know

[2:29:30] Voice 11: like to use social

[2:29:31] Voice 11: media more so it

[2:29:32] Voice 11: varies and it

[2:29:34] Trustee Fast (probable): varies between the individuals

[2:29:35] Voice 11: it

[2:29:36] Trustee Fast (probable): really varies on depending on the islands and the individuals i know

[2:29:41] Trustee Fast (probable): hornby neither trustee goes near facebook and they have uh but they have a local radio station

[2:29:48] Trustee Fast (probable): on the island and they're both in there you know it's very depending on the islands gambier it's

[2:29:54] Trustee Fast (probable): all through email from the individual trustees and um they put out regular posts so there's a million

[2:30:00] Trustee Fast (probable): things I think maybe during the onboarding and orientation of new trustees at Trust Council

[2:30:06] Trustee Fast (probable): there'll be some discussions maybe around communications and what's available and

[2:30:12] Trustee Fast (probable): that might be a good idea to begin the conversation I'm kind of looking forward to it

[2:30:17] Trustee Morrison (probable): yeah and I think locally one of the other questions that I had and would love to just

[2:30:21] Trustee Morrison (probable): have a note on the first or second agenda to talk about would be there has been the thought

[2:30:28] Trustee Morrison (probable): that maybe we shift the meetings here so instead of increasing the number of meetings like you're

[2:30:33] Trustee Morrison (probable): suggesting robert that we repurpose a couple meetings of our regular scheduled 10 a year

[2:30:39] Trustee Morrison (probable): to be more community information style meetings where no decisions are made but there's just

[2:30:44] Trustee Morrison (probable): awareness raising and like community conversations so i'd just love to have those ideas all on the

[2:30:49] Trustee Morrison (probable): table and talk with aaron about what he wants to do

[2:30:52] Voice 11: yeah that sounds great 10

[2:30:55] Trustee Fast (probable): meetings a year wow

[2:30:56] Trustee Fast (probable): Wow. Okay. I'm going to go back to the agenda here. So we'll just put it, that's okay for the

[2:31:04] Trustee Fast (probable): local trust committee webpage. There's nothing specific required at this point. Everybody I'm

[2:31:09] Trustee Fast (probable): sure is all over full of news about the election and that kind of thing. Ben, go ahead.

[2:31:14] Trustee McConchie (probable): Yeah, just a couple of final thoughts on communication. First of all, as I noticed

[2:31:19] Trustee McConchie (probable): during the term, folks who don't agree with certain trust policies often use the excuse,

[2:31:25] Trustee McConchie (probable): well I didn't know what was going on so you're always going to deal with that no matter what

[2:31:30] Trustee McConchie (probable): during my time and during my term one thing I think where the trust needs to improve is coming

[2:31:37] Trustee McConchie (probable): back after the attacks like we just got slammed by attack after attack after attack from what I

[2:31:45] Trustee McConchie (probable): consider to be misguided propaganda now the trust kind of left especially during the policy statement

[2:31:52] Trustee McConchie (probable): And it just kind of, we just left it out to hang.

[2:31:54] Trustee McConchie (probable): I don't, I think one of the communications people

[2:31:57] Trustee McConchie (probable): was on maternity leave during that time.

[2:31:59] Trustee McConchie (probable): So when I'm saying communications,

[2:32:01] Trustee McConchie (probable): I mean, like, you gotta like get more aggressive

[2:32:03] Trustee McConchie (probable): in the messaging back.

[2:32:06] Trustee McConchie (probable): Like, you know, like if that makes sense,

[2:32:08] Trustee McConchie (probable): rather than, oh, get to know your ecosystem

[2:32:11] Trustee McConchie (probable): and hug a bird, right?

[2:32:13] Trustee McConchie (probable): It's more like, no, this is what we're doing

[2:32:15] Trustee McConchie (probable): to protect the place, to make it awesome.

[2:32:17] Trustee McConchie (probable): So a more aggressive communication strategy

[2:32:20] Trustee McConchie (probable): would be what I would hope the direction you guys take.

[2:32:26] Trustee McConchie (probable): Thanks.

[2:32:26] Trustee McConchie (probable): Thank you.

[2:32:27] Trustee Fast (probable): Thanks, Ben.

[2:32:28] Trustee Fast (probable): Thanks, Ben.

[2:32:28] Trustee Fast (probable): Okay.

[2:32:30] Trustee Fast (probable): I'm hearing respond to misinformation.

[2:32:33] Trustee Fast (probable): Come back, stand up, assert.

[2:32:36] Trustee Fast (probable): Okay, very good.

[2:32:37] Trustee Fast (probable): All right.

[2:32:39] Trustee Fast (probable): Any other thoughts on communications

[2:32:40] Trustee Fast (probable): or the local trust committee webpage?

[2:32:45] Trustee Fast (probable): And seeing nothing to know, let's move on.

[2:32:48] Trustee Fast (probable): on Islands Trust Conservancy Report.

[2:32:50] Trustee Fast (probable): We don't have one here,

[2:32:52] Trustee Fast (probable): but I can tell you as I'm the vice chair.

[2:32:55] Trustee Fast (probable): So I can say that over this term,

[2:32:58] Trustee Fast (probable): there's been a lot that the Islands Trust Conservancy

[2:33:01] Trustee Fast (probable): has accomplished.

[2:33:02] Trustee Fast (probable): On Bowen now, I describe it as the biodiversity arm

[2:33:06] Trustee Fast (probable): of the Islands Trust.

[2:33:07] Trustee Fast (probable): And then the other thing that Bowen participates in

[2:33:12] Trustee Fast (probable): is the federation of the islands

[2:33:14] Trustee Fast (probable): and the more that our voices joining together

[2:33:17] Trustee Fast (probable): to be heard and an extra layer of protection on overbowing against pressures of development.

[2:33:30] Trustee Fast (probable): So Islands Trust Conservancy did have a couple of meetings in the past month. And so there will be

[2:33:37] Trustee Fast (probable): more info coming up soon, but they're coming close to the deadlines for people making tax

[2:33:45] Trustee Fast (probable): tax decisions or donations and things like that.

[2:33:48] Trustee Fast (probable): And so I put some information items in and you can read about the current

[2:33:55] Trustee Fast (probable): campaigns there, 16.2,

[2:33:59] Trustee Fast (probable): just to give anybody who may be out there and wanting to think about what can,

[2:34:04] Trustee Fast (probable): what kind of things can I think about to contribute to the philanthropical

[2:34:11] Trustee Fast (probable): side of the Bowen Island Conservancy or sorry,

[2:34:13] Trustee Fast (probable): Islands Trust Conservancy. I'm happy to welcome any questions if people are interested.

[2:34:24] Trustee Fast (probable): We did talk about the Islands Trust Conservancy at the Union of BC Municipalities. I attended as a

[2:34:30] Trustee Fast (probable): vice chair of Islands Trust Council. We held a breakfast and we got good

[2:34:38] Trustee Fast (probable): um uh attendance from different uh ministers and uh uh and people from who for example the chair

[2:34:48] Trustee Fast (probable): of the uh agricultural land trust was there and um leader of the uh green party was there as well

[2:34:55] Trustee Fast (probable): they're non-partisan uh everybody coming together to talk about how can we work better together and

[2:35:00] Trustee Fast (probable): find out uh collaboration was really the theme so i can talk more about that if anybody's interested

[2:35:07] Trustee Fast (probable): it but I don't want to hold up uh the meeting with the report when I don't have a formal one

[2:35:13] Trustee Fast (probable): repaired

[2:35:13] Trustee Morrison (probable): prepared trustee fast I think one of the things that would be most helpful um from the

[2:35:19] Trustee Morrison (probable): conservancy like and I think we can bring this in through trust council but one of the things that

[2:35:24] Trustee Morrison (probable): would be most helpful um is a clear way we can communicate about like from local perspectives

[2:35:33] Trustee Morrison (probable): like yours on the Bowen Island right like what is it that the Conservancy is doing and that that is

[2:35:40] Trustee Morrison (probable): part of the Islands Trust work because we often don't hear enough about it and our local Conservancy

[2:35:46] Trustee Morrison (probable): here is very active and amazing but like understanding how the local Conservancies

[2:35:53] Trustee Morrison (probable): work with the Islands Trust Conservancy and how that's part of the larger Islands Trust work

[2:35:57] Trustee Morrison (probable): that kind of communication would be really helpful because people are proud of the work that they've

[2:36:01] Trustee Morrison (probable): have done here but it's not clear that that's actually part of the larger work of the Allen's

[2:36:06] Trustee Morrison (probable): trust and um to Ben's earlier communication comment like this is a proactive thing that we

[2:36:11] Trustee Morrison (probable): can be communicating about to understand what is the value proposition of the trust frankly

[2:36:18] Trustee Morrison (probable): I

[2:36:18] Trustee Fast (probable): agree uh Deb and usually what I do um when I go to uh LTC meetings as I take along

[2:36:27] Trustee Fast (probable): long um do i have a copy here people pick them all up the copies

[2:36:33] Voice 5: of the newsletter

[2:36:34] Trustee Fast (probable): and that kind

[2:36:34] Trustee Fast (probable): of thing yeah and uh but i agree there's lots of lots of good materials that we could be sharing

[2:36:42] Trustee Fast (probable): more and the uh the reports uh that come out are fairly dry um but uh factual and i agree we need

[2:36:52] Trustee Fast (probable): you know ideally the island's trust conservancy can uh be more visible in terms of how we support

[2:36:58] Trustee Fast (probable): the local conservancies and how the local conservancies fit into the bigger picture

[2:37:02] Trustee Fast (probable): of regional conservation that's a big part of what's needed good okay thank you i've captured

[2:37:07] Trustee Fast (probable): that and i'll take that back to the island's trust conservancy board as well the island's

[2:37:13] Trustee Fast (probable): trust conservancy board is um changing as uh through the election because we've got the the

[2:37:20] Trustee Fast (probable): three members who are elected members and we've also got three members who are appointed by the

[2:37:26] Trustee Fast (probable): provincial government and um and we'll be one of one of us will be a new chair so we probably got

[2:37:33] Trustee Fast (probable): an incoming uh third appointed member uh of islands trust conservancy board as well so it's

[2:37:41] Trustee Fast (probable): a more it's a it's an interesting board it's a balanced one between uh three and three so quite

[2:37:48] Trustee Fast (probable): a different animal and uh but i i look forward um if i'm involved in the honest trust conservancy

[2:37:55] Trustee Fast (probable): again i look forward to uh bringing it more into ltcs uh so that people everybody can see

[2:38:01] Trustee Fast (probable): okay thank you and uh any more comments feel free to send them my way um and uh onward we go to 15.1

[2:38:11] Trustee Fast (probable): this is a resolution wording staff memo page 205 uh on the agenda i think yep

[2:38:19] Voice 11: okay that's that's

[2:38:22] Voice 11: for me so this uh the last ltc meeting the ltc asked uh that we come back with some potential

[2:38:28] Voice 11: um wording for two resolutions um the first one was around um request to trust council ultimately

[2:38:37] Voice 11: to change the procurement policy to allow support

[2:38:41] Voice 11: for local community groups doing mapping projects,

[2:38:45] Voice 11: that sort of thing.

[2:38:46] Voice 11: So I had some discussions with well, director of finance,

[2:38:49] Voice 11: Claire Freider, director of trust area services about this,

[2:38:53] Voice 11: and also Kate Emmings, ITC manager.

[2:38:57] Voice 11: Kate also brought up another new obstacle to this,

[2:39:02] Voice 11: which is changes to the Professional Governance Act

[2:39:04] Voice 11: by the province.

[2:39:05] Voice 11: There requires that applied biology involve a registered professional biologist in many

[2:39:13] Voice 11: cases.

[2:39:14] Voice 11: And in discussions with Claire, she felt that the most effective or her advice was the most

[2:39:21] Voice 11: effective approach would be for trustees to support, encourage, prioritize getting the

[2:39:30] Voice 11: environmental grants program in place when it comes to trust council or getting it on trust

[2:39:36] Voice 11: council's agenda because that would implement the recent changes to the islands trust act and would

[2:39:43] Voice 11: allow for financial assistance directly to community groups and would create a budget

[2:39:51] Voice 11: to provide for that so that was her advice um however if you do want the wording for a resolution

[2:39:58] Voice 11: for the procurement policy it's there and then the second one was to encourage protocol more

[2:40:04] Voice 11: protocol agreements with first nations or again prioritize protocol agreements with first nations

[2:40:09] Voice 11: and claire also supports that and so the wording for that resolution is there

[2:40:17] Trustee Morrison (probable): all right thank you go ahead all right so the procurement one first so um i hear what you're

[2:40:27] Trustee Morrison (probable): saying about the environmental grants and i you know definitely support that so uh so supporting

[2:40:37] Trustee Morrison (probable): the environmental grants program when it comes into trust council i assume that will just be

[2:40:42] Trustee Morrison (probable): something we have to attend to and flag like as we as it comes across our like 600 page packet

[2:40:48] Trustee Morrison (probable): or whatever it is

[2:40:49] Voice 11: yeah i'm not sure i haven't talked to claire i didn't ask claire but is it a

[2:40:53] Voice 11: trust programs committee project or is it just on claire's

[2:40:57] Trustee Morrison (probable): page yeah and this is where i struggle

[2:41:00] Trustee Morrison (probable): with things and you know you and i have had conversations over this last four years about

[2:41:04] Trustee Morrison (probable): this so just the nature of the way that projects are identified and defined on ltcs makes it

[2:41:10] Trustee Morrison (probable): prohibitive for little projects like this to really get on the list because we're doing bigger

[2:41:15] Trustee Morrison (probable): projects so that's how we've organized our work here and just because of like the the nature of

[2:41:20] Trustee Morrison (probable): of how staff time is allocated to different things,

[2:41:25] Trustee Morrison (probable): which is understandable.

[2:41:26] Trustee Morrison (probable): Like, don't get me wrong, I get how we have to do that.

[2:41:29] Trustee Morrison (probable): But at the same time, it's the 13 LTCs problem.

[2:41:32] Trustee Morrison (probable): So, and hopefully like some of that is gonna be resolved

[2:41:37] Trustee Morrison (probable): with efforts inside the governance review committee

[2:41:40] Trustee Morrison (probable): to make efficiencies like happen in that space.

[2:41:44] Trustee Morrison (probable): I don't know what that'll look like,

[2:41:46] Trustee Morrison (probable): but here we are with like these little challenges.

[2:41:48] Trustee Morrison (probable): So the procurement policy, I do think I want to just throw that up to Trust Council and have them have a look at it, because I do think that there is some kind of conversation to be had.

[2:41:59] Trustee Morrison (probable): So the issue, Trustee Fast, is that somebody who did the original mapping for nesting sites across the island went and did an update of it, and we can't pay them because it wasn't a project of the local trust committee.

[2:42:15] Trustee Morrison (probable): and there's potentially as robert said other issues related to register biologist or whatever

[2:42:21] Trustee Morrison (probable): but it was the same person who did the original mapping but then and so and we didn't do that

[2:42:27] Trustee Morrison (probable): as a project because we already had a big project on our our deck and you know it was yeah anyway

[2:42:32] Trustee Morrison (probable): so it's that kind of issue so um and we want to pay them we have a thousand three and a half

[2:42:38] Trustee Morrison (probable): thousand dollars left in our local budget but we can't pay them because there's a procurement

[2:42:41] Trustee Morrison (probable): procurement problem. So I would like to move that the North Pender Island Local Trust Committee

[2:42:46] Trustee Morrison (probable): requests that Trust Council review Procurement Policy 6.5.3 to provide a method for local trust

[2:42:52] Trustee Morrison (probable): committees to compensate community members who provide environmental data to the Islands Trust.

[2:42:57] Trustee McConchie (probable): I second. Okay,

[2:42:59] Trustee Fast (probable): thank you. So we've got the motion moved and seconded. When I have a question,

[2:43:05] Trustee Fast (probable): um the way the motion is there it says uh community members

[2:43:10] Voice 5: um this is somebody from

[2:43:15] Voice 5: the north pender community yeah okay i'm

[2:43:21] Trustee Fast (probable): just wondering whether it meant the islands trust

[2:43:23] Trustee Fast (probable): area wide i'm just new to it yes it does it doesn't matter does it okay um oh

[2:43:31] Voice 13: ben has a

[2:43:31] Voice 13: question go ahead then

[2:43:32] Trustee McConchie (probable): it's just like remember government's all kind of made up right and it's

[2:43:37] Trustee McConchie (probable): like it's just so weird that we can't encourage grassroots people to help us with environmental

[2:43:46] Trustee McConchie (probable): cataloging in our island on some capacity especially if they're an established expert

[2:43:51] Trustee McConchie (probable): that there has to be a process and a da da da da it's like they're you know if anything it saves

[2:43:57] Trustee McConchie (probable): us money it encourages volunteerism it increases people's involvement in the community i wonder at

[2:44:03] Trustee McConchie (probable): at the trust council level if you could if there's a way to get around this so we can figure out a

[2:44:08] Trustee McConchie (probable): way to encourage more grassroots folks getting involved uh because you know it's nothing wrong

[2:44:13] Trustee McConchie (probable): with throwing 300 bucks at a at a biologist who sometimes weekends on the on this beach that

[2:44:19] Trustee McConchie (probable): they've been studying and and it's like hey i want to present this to trust council for your

[2:44:22] Trustee McConchie (probable): consideration but we can't give them the money so there's got to be some bureaucratic machination

[2:44:27] Trustee McConchie (probable): in order to make that happen you know well

[2:44:29] Trustee Fast (probable): i hear you ben and i think that's why i'm excited

[2:44:33] Trustee Fast (probable): personally about the uh possibility to give environmental grants because it always seemed

[2:44:39] Trustee Fast (probable): weird to me to be the islands trust and the islands trust conservancy but we couldn't

[2:44:44] Trustee Fast (probable): and we could give grants for heritage protection like a settler architecture uh but not for um

[2:44:54] Trustee Fast (probable): somebody counting or mapping nests for example yeah so that may be the solution yeah

[2:45:00] Trustee Fast (probable): is

[2:45:00] Trustee McConchie (probable): this uh oh i'm sorry to interrupt i just was like is this a union thing like i could find like

[2:45:06] Trustee McConchie (probable): i would be irritated if somebody comes around and starts taking my job too i mean is that kind of

[2:45:11] Trustee McConchie (probable): the politics behind this as well like

[2:45:13] Trustee Fast (probable): no i don't think it's politics can i just chime in and say

[2:45:17] Trustee Fast (probable): Every organization I've worked in has really strong rules around procurement, a word I have trouble saying, in that they never want anybody, staff people when I've been staff or volunteers when I've been on volunteer boards, or I'm sure elected officials too, they never want anybody writing checks to friends.

[2:45:40] Trustee Fast (probable): and they have to have all these checks and balances and things going on you know so it's all

[2:45:46] Trustee Fast (probable): obviously transparent and clean and uh so i imagine that's what's behind it and uh grant

[2:45:52] Trustee Fast (probable): project will help with that too so

[2:45:54] Trustee McConchie (probable): how kind of how would a trustee say a new trustee apply for

[2:45:58] Trustee McConchie (probable): to get this grant just at the trust they would write whoever at the conservancy or write somebody

[2:46:02] Trustee McConchie (probable): like how would they go about getting that environmental grant i

[2:46:05] Trustee Fast (probable): don't know this yet

[2:46:06] Trustee Fast (probable): but it might be something like the North Pender Conservancy.

[2:46:10] Trustee Fast (probable): Your local Conservancy might apply for it and do that.

[2:46:14] Trustee Fast (probable): So that I'm not sure.

[2:46:16] Trustee Fast (probable): I don't know anything either.

[2:46:18] Trustee Fast (probable): It's new.

[2:46:18] Trustee Fast (probable): Go ahead.

[2:46:19] Voice 11: And that's why Trust Council,

[2:46:20] Voice 11: it's encouraged to come to the Trust Council table

[2:46:23] Voice 11: so you can look at the policy, give it a budget,

[2:46:26] Voice 11: set up a procedure about how these grants

[2:46:29] Voice 11: would be distributed.

[2:46:31] Trustee Fast (probable): Did anybody at this table want to make a motion?

[2:46:34] Trustee Fast (probable): um oh yeah sorry um right before we talk about another one uh any more discussion on this one

[2:46:42] Trustee Fast (probable): that's on the table moved and seconded okay all in favor one two three hands go up thank you that

[2:46:50] Trustee Fast (probable): passes unanimously and uh if you like this environmental grants idea do you want to

[2:46:55] Trustee Fast (probable): make a motion similar to that regarding um that trust council uh uh

[2:47:05] Trustee Fast (probable): ask staff to i don't know what you want to say i

[2:47:09] Voice 11: mean maybe that would be have a discussion with

[2:47:12] Voice 11: with trustee or sorry with director freighter about her advice on how best you can as trustees

[2:47:21] Voice 11: prioritize this and get that program to the trust council table yeah

[2:47:26] Trustee Morrison (probable): so i'm happy to take that on

[2:47:29] Trustee Morrison (probable): but i also hear that there's potentially that conversation going on trustee fast already

[2:47:33] Trustee Morrison (probable): already so if it's already moving forward I'm happy to just let it do that and flag it and

[2:47:39] Trustee Morrison (probable): support it when it comes into trust council but I'm also happy to just kind of go and have that

[2:47:45] Trustee Morrison (probable): conversation and figure out if we need to get it on the agenda somehow.

[2:47:49] Trustee Fast (probable): I suspect there's not

[2:47:50] Trustee Fast (probable): a rush on it I think I only know about it because I see trust council agendas and stuff as part of

[2:47:57] Trustee Fast (probable): uh executive committee and um so i i know that there's been that the change in the act has

[2:48:04] Trustee Fast (probable): happened and the possibility is there and um so i uh let's let's let's listen to what happens

[2:48:11] Trustee Fast (probable): during the uh orientation and where we're at with it and see see what might be the next

[2:48:17] Trustee Fast (probable): i'll

[2:48:17] Trustee Morrison (probable): keep my eye on it too just in case it so so i don't think we need a motion at this point

[2:48:22] Trustee Morrison (probable): for that i think we can just keep our eye on what's moving already

[2:48:24] Trustee Fast (probable): yeah i don't think we've

[2:48:25] Trustee Fast (probable): got enough info either so um how about the second one there at the bottom

[2:48:29] Voice 5: of page 205 um okay so i

[2:48:37] Trustee Morrison (probable): think i would actually like to do this this actually came up because i i think there's a

[2:48:45] Trustee Morrison (probable): number of different questions we have and we've had for a couple years about what is the best way

[2:48:50] Trustee Morrison (probable): to engage first nations in in um conversations in applications like which ways do they want to be

[2:48:57] Trustee Morrison (probable): be included or not in so that we're not overwhelming but that we do know that um you know we know

[2:49:04] Trustee Morrison (probable): sending letters is not the most effective way so like we just want to know what's the right way to

[2:49:09] Trustee Morrison (probable): be heard to be in rightful sort of engagement with first nations in our area so i do want to go ahead

[2:49:15] Trustee Morrison (probable): and just put this on the table that the north i like that motion actually um robert i think it

[2:49:20] Trustee Morrison (probable): helps us get a little more concrete about how we're coordinating so that the north pender island

[2:49:25] Trustee Morrison (probable): and local trust committee request that trust council prioritize and support the creation of

[2:49:28] Trustee Morrison (probable): protocol agreements with

[2:49:29] Voice 13: first nations thank

[2:49:34] Voice 5: you and do i have a seconder trustee mcconkey if you're

[2:49:37] Voice 5: there

[2:49:37] Trustee Fast (probable): um while we're waiting to see if trustee mcconkey is still there um deb do you uh mean

[2:49:48] Trustee Fast (probable): by this motion to say that the local trust committee have a protocol agreement with first

[2:49:54] Trustee Fast (probable): nations or do you

[2:49:55] Trustee Morrison (probable): know it i think yeah

[2:49:57] Trustee Morrison (probable): we will do it probably on our own if it's not a trust council

[2:50:01] Trustee Morrison (probable): wide motion but it seems that much of that work has been going on at the trust council level and

[2:50:06] Trustee Morrison (probable): i have a couple things i'll bring into trust council just about as we move this forward like

[2:50:11] Trustee Morrison (probable): how are how is the chair and this came up at the last couple trust councils that how is the chair

[2:50:17] Trustee Morrison (probable): coordinating with the ltc is to ensure that relationship building with first nations is

[2:50:21] Trustee Morrison (probable): not just the chair to First Nations, but the chair and the LTCs in First Nations.

[2:50:24] Trustee Fast (probable): How everybody can, yeah, other LTCs have some of these same questions and

[2:50:32] Trustee Fast (probable): want to help, if I can put it that way. Okay, so seeing that Ben has blinked off,

[2:50:40] Trustee Fast (probable): I'm going to second the motion. So I'll second that motion so we can discuss it further,

[2:50:46] Trustee Fast (probable): or we can just um i think we've discussed it i haven't got input okay so no more questions or

[2:50:54] Trustee Fast (probable): discussion then i'm going to call the question all those in favor two hands went up i'm in favor

[2:51:00] Trustee McConchie (probable): oh are

[2:51:01] Trustee Fast (probable): you there yeah

[2:51:02] Trustee McConchie (probable): sorry bad reception sorry about that i'm in favor of this yes

[2:51:05] Trustee Fast (probable): hooray great thank you that's great that passes uh with all three trustees um and then we don't

[2:51:15] Trustee Fast (probable): any more pages left in the agenda uh instead we've got a few info items that i just put in here

[2:51:21] Trustee Fast (probable): because we're coming into the stormy season i put in the climate projections

[2:51:25] Trustee Fast (probable): and there's

[2:51:26] Trustee Morrison (probable): going to be a gap right

[2:51:27] Trustee Morrison (probable): here we had an addition the

[2:51:29] Trustee Fast (probable): oh sad 15.2 the minutes from

[2:51:33] Trustee Fast (probable): either the september 1st or the august um minutes you wanted to

[2:51:40] Trustee Fast (probable): revisit them we get agriculture

[2:51:42] Trustee Fast (probable): culture yes

[2:51:43] Trustee Morrison (probable): so um kim i'm sorry to do this to you but i and maybe we can even i don't know if we

[2:51:49] Trustee Morrison (probable): have to do it in this ltc i would imagine we do because it's minutes of this ltc but it was to do

[2:51:54] Trustee Morrison (probable): with the resolutions about accessory buildings and structures um um and i don't know if anne

[2:52:01] Trustee Morrison (probable): was able to get stable here she's having internet flipping in and out um uh no she might be here at

[2:52:08] Trustee Morrison (probable): Stevenson so she might want to speak to this specifically but it was the resolutions around

[2:52:12] Trustee Morrison (probable): accessory buildings and structures um but they admitted the term uses in the in the notes and

[2:52:20] Trustee Morrison (probable): it actually the word uses was omitted by in the resolutions that were passed um so if can we bring

[2:52:30] Trustee Morrison (probable): Ann over just to clarify because I want to get it right um because I we passed the minutes with an

[2:52:35] Trustee Morrison (probable): error okay i'm allowing ann to talk

[2:52:38] Trustee Fast (probable): um and if you can uh can

[2:52:43] Voice 15: you hear me yes please go ahead

[2:52:45] Trustee Fast (probable): and uh

[2:52:46] Voice 15: my lights just flickered so i'm not sure um it was to do with industrial uses and it was to do

[2:52:55] Voice 15: i'm sorry i'm not prepared i didn't realize this was i know sorry about that but um it was to do

[2:53:01] Voice 15: with the proposed terms in bylaw 224 and it was mentioned at an LTC meeting in August

[2:53:13] Voice 15: where the trustees instructed that resolutions be drafted to mirror subsection E that was

[2:53:21] Voice 15: for site-specific industrial uses and it was to include them in the other general industrial

[2:53:29] Voice 15: industrial uses and subsection E said uses buildings and structures and the resolution

[2:53:37] Voice 15: that was put before the trustees at the community information meeting which were published before

[2:53:44] Voice 15: so we couldn't catch it we didn't know it was just read off a screen that the resolution was

[2:53:51] Voice 15: was that accessory buildings and structures be added into the general industrial uses.

[2:53:59] Voice 15: So the word uses was omitted inadvertently, I believe, because the trustees had instructed

[2:54:07] Voice 15: that uses buildings and structures be added to not just the Hamilton Road, but a bunch

[2:54:14] Voice 15: of other industrial zoned properties.

[2:54:16] Voice 15: And so, and I believe at the last LTC meeting on September 29th, sorry, this is just off the top of my

[2:54:25] Voice 15: head, but the resolution was passed.

[2:54:32] Voice 15: passed uh the minutes the minutes with the resolutions attached were passed so it's now

[2:54:40] Voice 15: going forward if 224 is going to go ahead it will currently be worded

[2:54:47] Voice 15: for the site-specific industrial zones accessory buildings and structures whereas on the record it

[2:54:54] Voice 15: was it was instructed that uses buildings and structures so it's just the word uses was left

[2:55:03] Voice 15: out and there's about five different resolutions yeah

[2:55:06] Trustee Morrison (probable): i see them here now in the notes from last

[2:55:08] Trustee Morrison (probable): last meeting okay okay

[2:55:10] Voice 15: sorry thank you

[2:55:12] Trustee Morrison (probable): very much okay

[2:55:13] Voice 6: very

[2:55:17] Trustee Morrison (probable): good so kim do you have a suggestion

[2:55:19] Trustee Morrison (probable): on what's the best way to go about correcting those meeting notes i

[2:55:24] Voice 2: think that you need to go

[2:55:26] Voice 2: go through the notes and outline exactly what needs to be changed you need to forward them to

[2:55:31] Voice 2: me first so I can check the the recording of the minutes and then this needs to be brought back to

[2:55:37] Voice 2: a to a subsequent meeting so I don't we just don't have enough information right now to

[2:55:41] Voice 2: amend minutes without double checking okay

[2:55:44] Voice 11: particularly if it's a resolution yeah so I

[2:55:48] Voice 11: guess the other thing to check is was that resolution implemented incorrectly like with

[2:55:53] Voice 11: with using the incorrect wording or does the resolution have any effect like has it made any

[2:56:01] Voice 11: changes i

[2:56:03] Trustee Morrison (probable): don't think we have uh consolidated those changes yet can't i don't think i don't

[2:56:08] Trustee Morrison (probable): think so what

[2:56:10] Trustee Fast (probable): i'm hearing is is that perhaps the ltc could make a resolution to uh uh that the ltc

[2:56:17] Trustee Fast (probable): requests staff to check or check and correct if needed

[2:56:23] Voice 11: yeah review yeah yeah so

[2:56:27] Trustee Morrison (probable): let's do that

[2:56:27] Trustee Morrison (probable): and

[2:56:27] Voice 11: come back if necessary with a resolution to amend the resolution so

[2:56:32] Trustee Morrison (probable): i guess my question on

[2:56:33] Trustee Morrison (probable): that is we're we're this is our last meeting we're bounding uh ltc so can we correct minutes

[2:56:38] Trustee Morrison (probable): from a prior ltc uh

[2:56:42] Voice 11: yes you can it's a continuing so

[2:56:43] Trustee Morrison (probable): let's let's go ahead and do that so i moved

[2:56:45] Trustee Morrison (probable): that the local the north pender island local trust committee um requested staff um so yeah

[2:56:52] Trustee Morrison (probable): just give me one sec request that staff um there verify the resolutions from august 13th meeting

[2:57:02] Trustee Morrison (probable): as recorded in the september 29th summary of minutes i guess this is specifically the

[2:57:14] Voice 11: resolution with respect to industrial yeah

[2:57:18] Trustee Morrison (probable): and it's accessory uses um buildings and structures

[2:57:25] Trustee Morrison (probable): so it that it says accessory uses buildings and structures versus accessory buildings and

[2:57:32] Trustee Morrison (probable): structures i'm

[2:57:34] Trustee Fast (probable): looking at the minutes um and i see i'm looking at the minutes from that

[2:57:40] Trustee Fast (probable): meeting uh page 103 of the september agenda and it's 3.5 accessory uses buildings and structures

[2:57:49] Trustee Fast (probable): so this is good we'll get it clarified and make find out if if there's a problem where was the

[2:57:55] Trustee Fast (probable): problem and how how can we so just to verify the minutes reflect that uses were in there

[2:58:04] Trustee Morrison (probable): yes um thank you ben oh ben just dropped off again yeah so so that was a terrible motion

[2:58:12] Trustee Morrison (probable): because I just rambled on.

[2:58:14] Trustee Morrison (probable): So can we get it cleaner for Lauren so that she,

[2:58:17] Trustee Morrison (probable): so can, so the motion is that requesting staff

[2:58:23] Trustee Morrison (probable): to verify the minutes of the meeting.

[2:58:30] Voice 5: Can't hear you, Lauren?

[2:58:31] Voice 5: Yep.

[2:58:34] Voice 5: Sorry, I'm having some issues

[2:58:35] Voice 5: with

[2:58:36] Voice 3: my computer here with the resources.

[2:58:38] Voice 3: So far what you had is a North Pender

[2:58:40] Voice 3: Local Trust Committee request that staff verify

[2:58:42] Voice 3: the resolutions from August 13th meeting

[2:58:45] Voice 3: meeting as recorded in the September 29th summary of minutes and then Robert got into some specific

[2:58:52] Voice 3: and then he went into some specifics about accessory uses and buildings and structure and

[2:58:56] Voice 3: yeah it got a little hairy there so

[2:58:58] Trustee Morrison (probable): I think we don't need anything after the August 13th

[2:59:01] Trustee Morrison (probable): minutes because wherever those minutes are that's the important thing so the August 13th minutes

[2:59:09] Trustee Morrison (probable): include you just

[2:59:10] Voice 3: a moment please the North Pender okay let's go back to the beginning

[2:59:13] Voice 3: again the request that staff that staff verify the resolutions from the august 13th minutes

[2:59:20] Voice 3: yeah

[2:59:21] Trustee Morrison (probable): include minutes

[2:59:23] Voice 3: yeah

[2:59:24] Trustee Morrison (probable): include include and the word in quote uses when referencing

[2:59:33] Trustee Morrison (probable): and then another quote accessory uses buildings and structures is

[2:59:47] Voice 5: that enough robert and kim

[2:59:48] Voice 5: I'm seeing nodding that Robert's

[2:59:51] Trustee Fast (probable): doing okay and Kim okay great then I'll second that and because

[3:00:00] Trustee Fast (probable): ben has had to drop off the call and uh lost connectivity with him um just for the record

[3:00:06] Trustee Fast (probable): there lauren and um so any more discussion no oh then i'll call the question all those in favor

[3:00:13] Trustee Fast (probable): thank you two hands went up that passes and

[3:00:17] Trustee Morrison (probable): thank you ann for catching that and just

[3:00:20] Trustee Morrison (probable): flagging it again i totally forgot with the 10 000 details last meeting to yeah

[3:00:24] Trustee Fast (probable): lots of details and a huge election in between okay and uh thank you ann and uh so now there's

[3:00:32] Trustee Fast (probable): just a few info items there just uh in case uh anybody's looking for that kind of info

[3:00:38] Trustee Fast (probable): and um i don't think the details of the 16.4 i don't think the details of the press council

[3:00:46] Trustee Fast (probable): meeting are up yet but uh as soon as they are up that link will take you to it and um then we're

[3:00:52] Trustee Fast (probable): on to 17.1 which is um next regular meeting that i think we've got to cancel so uh planner

[3:01:00] Trustee Fast (probable): stockdale did you want to or who who would like to speak to this or um well

[3:01:05] Voice 11: the next i'll just

[3:01:06] Voice 11: summarize the next regular meeting scheduled has been scheduled for november 24th the problem with

[3:01:12] Voice 11: that date is that there will technically be a chair appointed the day before we hope but uh

[3:01:20] Voice 11: there'll be no orientation opportunity for the chair to have orientation.

[3:01:24] Voice 11: And so all meetings have been recommended to be canceled between November

[3:01:28] Voice 11: 23rd and a week later, November 30th.

[3:01:32] Trustee Morrison (probable): So what

[3:01:33] Voice 11: is our next meeting then?

[3:01:34] Voice 11: So, and so with the annual meeting schedule for 2023,

[3:01:41] Voice 11: what the meeting procedures bylaw actually says is that when after an

[3:01:45] Voice 11: election it's to be decided approved by

[3:01:50] Voice 11: a resolution without meeting

[3:01:53] Voice 11: or at the first special meeting

[3:01:55] Voice 11: if one's scheduled of the term.

[3:01:58] Trustee Fast (probable): So what I, just for Aaron Campbell,

[3:02:01] Trustee Fast (probable): who's probably wondering,

[3:02:03] Trustee Fast (probable): what are they talking about at RWM?

[3:02:06] Trustee Fast (probable): Resolution without meeting is agree by email.

[3:02:10] Trustee Fast (probable): And the Islands Trust has the ability to do this

[3:02:13] Trustee Fast (probable): and other local governments don't.

[3:02:15] Trustee Fast (probable): But I think first they have to get,

[3:02:17] Trustee Fast (probable): the way I heard it described,

[3:02:20] Trustee Fast (probable): at an executive committee meeting was first you have to lay the groundwork by getting the

[3:02:25] Trustee Fast (probable): trust council meetings pinned down in the schedule and then everything else has to fit in

[3:02:30] Trustee Fast (probable): among that and so I think we probably will be looking at trust council meeting schedule

[3:02:37] Trustee Fast (probable): at one of our trust council meetings and voting on that and then the other meetings get slotted

[3:02:45] Trustee Fast (probable): in around them so i think it means that an ltc meetings won't happen until the new year

[3:02:50] Trustee Fast (probable): is what i understand correct

[3:02:52] Voice 11: um there's a couple like there's one or two that well how it can

[3:02:56] Voice 11: happen in december um so what we would do is once we get confirmation of the trust council

[3:03:04] Voice 11: meeting schedule for next year we'll then check against the um um the ltc meeting schedules on

[3:03:14] Voice 11: their regular dates and then we'll circulate that to the new chair and the trustees the local

[3:03:21] Voice 11: trustees and if there's any conflicts or concerns about that meeting schedule we can have individual

[3:03:27] Voice 11: conversations over november and december around shifts to those date dates so then my understanding

[3:03:35] Trustee Morrison (probable): from this is that the north pender ltc wouldn't be meeting again until january is what you're saying

[3:03:40] Trustee Morrison (probable): Okay. One of the concerns I think I have about that is just that the meeting schedule and the conversation about like whether those meetings are regular meetings or whether they're like community information meetings also influences when they're potentially scheduled because a big problem in our community is that, you know, Saturday meetings are potentially better for community confirmation meetings.

[3:04:06] Trustee Morrison (probable): And so that would affect the schedule if we decided to do them as more community information meetings.

[3:04:12] Trustee Morrison (probable): But then the question is like, how do we, that's too much to transmit in a request without meeting.

[3:04:19] Trustee Morrison (probable): So how do we have that conversation before the schedule is set?

[3:04:24] Voice 11: So if you wanted to have set, I mean, this is one of the discussions to have is, and perhaps at your first regular meeting,

[3:04:32] Voice 11: meeting is you want to hold um saturday um just town hall style meetings that's what i'm

[3:04:40] Voice 11: understanding um those could be scheduled as special meetings rather than as part of the

[3:04:46] Voice 11: regular meeting schedule okay

[3:04:48] Trustee Morrison (probable): because i know like and this is not a negative or positive thing but

[3:04:52] Trustee Morrison (probable): i know that the next thing that would be told is if we do that is okay well there's a cost to the

[3:04:56] Trustee Morrison (probable): meetings and there's you know and so then like part of that conversation i guess we can have

[3:05:01] Trustee Morrison (probable): is like okay well we take off these three meetings to compensate for some of that um because we don't

[3:05:06] Trustee Morrison (probable): necessarily want to like exhaust staff into the ground or cause additional costs but we also want

[3:05:10] Trustee Morrison (probable): to make sure that we're having better community conversations so yeah

[3:05:14] Voice 6: all

[3:05:15] Trustee Morrison (probable): right um is it possible

[3:05:18] Trustee Morrison (probable): and maybe this is like in the sort of end of the meeting town hall move to do but i would like to

[3:05:24] Trustee Morrison (probable): invite aaron into the conversation just to see if like there's any other questions he has about that

[3:05:29] Trustee Morrison (probable): because it heavily influences him yep that would be

[3:05:32] Voice 11: great then we can get and if

[3:05:34] Trustee Fast (probable): i can just uh

[3:05:35] Trustee Fast (probable): while aaron hopefully you're there behind your computer and and we'll bring you in here i've

[3:05:42] Trustee Fast (probable): clicked you to bring you in to talk i'll just say as a as a vice chair not that i would necessarily

[3:05:48] Trustee Fast (probable): be a vice chair of north pender if uh i was elected or if i even run but the point is um

[3:05:55] Trustee Fast (probable): And sometimes it takes vice chairs a long time to get to an island.

[3:05:59] Trustee Fast (probable): And people have work commitments and other commitments and stuff.

[3:06:05] Trustee Fast (probable): So it depends, obviously, on the local trustees as well.

[3:06:10] Trustee Fast (probable): Okay, so Aaron, if you're able to join us, I'm going to ask you to unmute.

[3:06:15] Trustee Fast (probable): I'm not sure whether you're behind your computer, whether you've had to step out.

[3:06:23] Trustee Fast (probable): And are you there, Aaron?

[3:06:29] Trustee Fast (probable): So I've asked him to unmute. I'm asking him again. And I don't think he's with us at the moment. So perhaps in the town hall, we can try again.

[3:06:39] Trustee Fast (probable): Okay.

[3:06:40] Trustee Fast (probable): Okay. And, but meanwhile, so a topic for discussion on the first LTC meeting in the new year will be meetings and how to schedule them. Right. That's what I'm hearing. Okay, great.

[3:06:53] Trustee Fast (probable): Great. Okay. And then we will go on now to Town Hall. So this is the second town. Oh, sorry, go ahead.

[3:07:04] Trustee Fast (probable): Sorry,

[3:07:04] Voice 2: did we get a motion to cancel the 24th meeting?

[3:07:07] Trustee Fast (probable): Oh, yeah, we've got to actually cancel it because it was a regular meeting. I'll move that. I move that the North Pender Local Trust Committee cancel its November 24th regular meeting.

[3:07:22] Trustee Fast (probable): I'll second that.

[3:07:23] Voice 13: that

[3:07:23] Trustee Morrison (probable): thank you and go ahead one one piece of conversation around that so um I understand the

[3:07:32] Trustee Morrison (probable): sort of rationale for why we have to do this there's another side of me that is like well

[3:07:38] Trustee Morrison (probable): two people are quorum like and and like there's a part of me that just wants to have like

[3:07:43] Trustee Morrison (probable): an onboarding kind of conversation around meeting agendas and that kind of stuff even if it's like

[3:07:48] Trustee Morrison (probable): an hour-long meeting on the um 24th can somebody tell me why that's not a good idea

[3:07:53] Trustee Morrison (probable): yeah i

[3:07:57] Trustee Fast (probable): think it involves uh do you want to get together with your new vice chair as well your

[3:08:05] Trustee Fast (probable): new chair of your local trust committee and discuss it as the three of you and uh with staff

[3:08:10] Trustee Fast (probable): uh input um because uh i think there's going to be as uh what i heard from robert is there going to

[3:08:19] Trustee Fast (probable): be onboarding or orientation at the at the local level too partly depending on what people are

[3:08:25] Trustee Fast (probable): are most interested in talking about strategic planning sort of uh i also heard it up the idea

[3:08:31] Trustee Fast (probable): of a special meeting for strategic planning and maybe communications priorities and you know

[3:08:37] Trustee Fast (probable): there's other options another

[3:08:39] Voice 11: option could be to have an electronic meeting instead of on the 24th

[3:08:43] Voice 11: maybe in the first week of december where the vice chairs can be the new vice chair can be there

[3:08:49] Voice 11: where you obviously the two local trustees can be there just for the purpose of discussing the

[3:08:55] Voice 11: meeting schedule and options around holding special meetings in

[3:09:00] Trustee Morrison (probable): the new year. Yeah, I kind

[3:09:01] Trustee Morrison (probable): of would like that more, Robert, just because, you know, my life is shifting radically towards

[3:09:08] Trustee Morrison (probable): more time here and more, you know, ability to engage deeply with the trust. But I also just

[3:09:13] Trustee Morrison (probable): want to respect that like getting things on calendars it's a thing like yeah

[3:09:18] Trustee Morrison (probable): so i just don't

[3:09:20] Trustee Morrison (probable): want to leave it until january to cause potentially more complications so it feels like a month

[3:09:25] Trustee Morrison (probable): earlier is better for that conversation alone yeah okay

[3:09:28] Voice 11: so why don't we try and do that schedule that

[3:09:30] Voice 11: then there's this so the trust council is december can't remember the date seventh eighth ninth i

[3:09:37] Voice 11: want to say um so maybe before

[3:09:39] Voice 11: that i've got it in my calendar here as well so maybe six

[3:09:43] Voice 11: seven eight

[3:09:44] Voice 11: so maybe before that the week before that we could have a short it

[3:09:49] Trustee Morrison (probable): just has to be like an hour like

[3:09:51] Trustee Morrison (probable): conversation virtually yeah yeah and

[3:09:53] Voice 11: with the new vice chair on board yeah okay

[3:09:58] Trustee Morrison (probable): so yeah do we then

[3:10:00] Trustee Morrison (probable): vote so i think we continue with this motion cancel this meeting and then we just we make

[3:10:06] Trustee Morrison (probable): another motion to schedule a hour-long virtual motion yeah yep

[3:10:09] Trustee Fast (probable): that sounds good okay so calling

[3:10:10] Trustee Fast (probable): the question on the cancelling of the november 24th regular meeting all those in favor both of

[3:10:17] Trustee Fast (probable): us put our hands up uh lauren so that passes the meeting november 24th is cancelled and then deb

[3:10:24] Trustee Fast (probable): did you want to make a motion for the yeah

[3:10:26] Trustee Morrison (probable): so the motion will be that the north pender island

[3:10:29] Trustee Morrison (probable): local trust committee requests staff to schedule a short virtual meeting uh around scheduling in

[3:10:36] Trustee Morrison (probable): early december or you know around early december yeah

[3:10:40] Voice 11: an electronic meeting electronic meeting

[3:10:42] Trustee Morrison (probable): sorry yeah okay thank you and i second that and if i can just wait to have it read back

[3:10:49] Trustee Morrison (probable): sorry i'm just cautious given i just want to hear emotions yeah

[3:10:52] Voice 5: we'll see what lauren comes back

[3:10:56] Voice 5: with if she hi sorry okay yeah

[3:11:04] Voice 3: so it's uh that the meeting is cancelled for november 24th and then

[3:11:10] Voice 3: And the next motion was request staff to schedule a short technical meeting about scheduling around early December.

[3:11:17] Voice 11: Electronic meeting.

[3:11:18] Voice 3: Oh, yeah, that was my, that's why I was taking my time.

[3:11:22] Voice 3: I was going back and changing from virtual to a technical as electronic.

[3:11:26] Voice 3: Okay.

[3:11:27] Voice 3: Electronic meeting about scheduling around early December.

[3:11:29] Voice 3: Okay.

[3:11:30] Trustee Fast (probable): Thank you.

[3:11:32] Trustee Fast (probable): Thanks.

[3:11:33] Trustee Fast (probable): So that's moved and seconded.

[3:11:34] Trustee Fast (probable): You're happy with that, Deb?

[3:11:36] Trustee Fast (probable): Okay.

[3:11:36] Trustee Fast (probable): Then I'll call the question.

[3:11:38] Trustee Fast (probable): All those in favor?

[3:11:39] Trustee Fast (probable): Thank you.

[3:11:40] Trustee Fast (probable): Both hands went up.

[3:11:41] Trustee Fast (probable): that motion

[3:11:42] Voice 5: carries and uh electronic okay very good

[3:11:50] Trustee Fast (probable): thank you um now we've got the uh town hall

[3:11:54] Trustee Fast (probable): we've still got some attendees um there i'll send aaron another uh ask to unmute but i don't see any

[3:12:05] Trustee Fast (probable): response there yet so perhaps he's not behind his computer i see michael sketch's hand is up

[3:12:11] Trustee Fast (probable): and um i'm just checking here uh i think we were going to go till 105 we're already 10 minutes past

[3:12:19] Trustee Fast (probable): that and uh so just anybody got we'll just keep this brief if we can and um because people have

[3:12:29] Trustee Fast (probable): to move on to other uh work in the afternoon so i'm going to um promote michael sketch michael

[3:12:35] Trustee Fast (probable): if you would like to join us and uh as i understand this is the second town halls for people

[3:12:40] Trustee Fast (probable): for subjects sorry that are not on the agenda um and uh go ahead michael sketch a couple minutes

[3:12:48] Trustee Fast (probable): hello

[3:12:49] Voice 10: michael sketch north pender island can you hear me yeah

[3:12:53] Trustee Fast (probable): yes

[3:12:54] Voice 10: um i have three points i shall

[3:12:56] Voice 10: be brief but i think they're very important each of them um in rural residential zones we heard

[3:13:03] Voice 10: earlier uh concern about over height buildings that buildings that are not allowed in our zones

[3:13:09] Voice 10: zones and another approach I think might be considered by the by the LTC and that is to

[3:13:15] Voice 10: require i.e. as a condition precedent farm tax status before consideration of zoning permission

[3:13:23] Voice 10: for for an overhyped building and I don't think that's unreasonable if landowner is serious about

[3:13:30] Voice 10: farm use and sufficiently severe as to have a 30-foot building then the farm tax status is is

[3:13:38] Voice 10: probably a certainty so if that is in place it could be uh required before

[3:13:45] Voice 10: ltc consideration of an overhead building in the future that's my first point and the second point

[3:13:54] Voice 10: is uh to do with the land file project uh the west transfer facility um on is on an ocp map schedule

[3:14:03] Voice 10: schedule that back McDonald farm but it is not on the land use bylaw map schedule uh so I I don't

[3:14:12] Voice 10: know what that's an oversight

[3:14:13] Trustee Fast (probable): just a moment here I'm gonna I wonder if that you can do anything to

[3:14:17] Trustee Fast (probable): adjust your sound because you're breaking up quite a bit and uh

[3:14:20] Voice 10: I'm sorry um I will I will

[3:14:23] Voice 10: move closer

[3:14:26] Voice 10: search the wi-fi source of ma i'll do about three meters to the east okay

[3:14:32] Trustee Fast (probable): please try again with

[3:14:34] Trustee Fast (probable): item number two okay

[3:14:36] Voice 10: just just a minute i'm walking i have a wireless wi-fi seven meters

[3:14:48] Voice 10: it seems

[3:14:52] Trustee Fast (probable): to be getting worse oh

[3:14:54] Voice 10: my lord then i'll go close to the building

[3:14:58] Voice 10: sorry we love

[3:14:59] Voice 13: living in the island trust it's awesome absolutely

[3:15:03] Voice 10: beautiful okay try again

[3:15:07] Voice 10: is that better yeah

[3:15:08] Trustee Fast (probable): yes it sounds better okay

[3:15:10] Voice 10: i'm just gonna sit down

[3:15:15] Voice 10: with a view of the ocean i might say um right number two the first point was here was it

[3:15:24] Voice 10: yep

[3:15:25] Voice 5: okay

[3:15:26] Voice 10: the second one is to do with the land use bylaw project and the assignment at the back

[3:15:33] Voice 10: of mcdonald's farm of a w a work away transfer facility zone and it is shown on the ocp map

[3:15:43] Voice 10: schedule but it is not shown in the land use bylaw map schedule i do not know whether it's an

[3:15:51] Voice 10: and oversight but if the bylaw 224 goes ahead without it it will not give land

[3:16:03] Voice 10: use bylaw permission for the w2f so that's been under debate for both last

[3:16:09] Voice 10: last trustee term and this July pause. Thank you.

[3:16:17] Voice 10: Okay. My third point, Deb, can I go on?

[3:16:22] Trustee Morrison (probable): Yeah. Yeah. I'm just looking for this schedule. I see it. I see it's missing too. Okay. Please

[3:16:27] Trustee Morrison (probable): go ahead.

[3:16:29] Voice 10: Please go ahead, Michael.

[3:16:32] Voice 10: And the third point is dealing with G one B industrial

[3:16:38] Voice 10: industrial zone, which is in the agricultural land reserve.

[3:16:42] Voice 10: And there is no non-farm use for that particular piece of ALR allowed by the ALC to date.

[3:16:52] Voice 10: By to date, I mean since 1976.

[3:16:56] Voice 10: No non-farm use.

[3:16:58] Voice 10: And yet the current land use bylaw allows for boat storage, and the current wording

[3:17:06] Voice 10: is accessory buildings and structures.

[3:17:08] Voice 10: structures but that permission has not been given by the ALC and it should only be given

[3:17:15] Voice 10: should that land be excluded from the ALC and it has not been so the bylaw if

[3:17:22] Voice 10: adopted would be

[3:17:23] Voice 10: contrary to the ALC act and the trust object requires cooperation with the ALC yes and Michael

[3:17:32] Trustee Morrison (probable): I will just respond to that. I am aware of that issue. And given that we're pushing the bylaw

[3:17:40] Trustee Morrison (probable): project into the next term, my expectation is that we will have a confirmation letter from the ALR

[3:17:45] Trustee Morrison (probable): or that that would be pulled out of the bylaw because I don't want to be in conflict with the

[3:17:52] Trustee Morrison (probable): ALR. So I'm waiting to have confirmation from the ALR about that. And Kim, we should just make sure

[3:17:58] Trustee Morrison (probable): we note that so aaron is like deeply aware of that issue as well thank

[3:18:02] Voice 10: you it really shouldn't be in

[3:18:03] Voice 10: the draft bylaw thank

[3:18:06] Trustee Morrison (probable): you very much chair

[3:18:07] Voice 2: me just to answer question number two um their land use

[3:18:12] Voice 2: amendment for mcdonald farm is in bylaw draft or proposed bylaw number 229 okay thank you and

[3:18:20] Voice 10: And that's the land use by-law mapping, is it?

[3:18:23] Voice 10: Yes.

[3:18:24] Trustee Fast (probable): Okay,

[3:18:25] Voice 10: thank you very much.

[3:18:27] Trustee Fast (probable): Okay, thank you.

[3:18:28] Trustee Fast (probable): And that's about

[3:18:31] Trustee Fast (probable): five minutes.

[3:18:33] Trustee Fast (probable): And so I'm going to just ask if there's anybody else in there

[3:18:38] Trustee Fast (probable): of the panelists who would like to say anything.

[3:18:42] Trustee Fast (probable): Please put up your digital hand.

[3:18:46] Trustee Fast (probable): And Lauren, did you have a question while we're waiting to see

[3:18:51] Trustee Fast (probable): if any other hands go up?

[3:18:52] Voice 3: I was just wondering about that last, uh, the third item. I wasn't, it wasn't clear what piece

[3:18:58] Voice 3: of, uh, what property that he was talking about, uh, at

[3:19:02] Trustee Morrison (probable): all. Yeah. It's, I can clarify that it's,

[3:19:04] Trustee Morrison (probable): it's G1B. It's the, um, property down on, um, Kim, what's the actual road that it sits on?

[3:19:10] Trustee Morrison (probable): Is it, um, it's not razor point. Is that it's the one down on G1B.

[3:19:17] Voice 5: Hamilton. Thank

[3:19:19] Trustee Morrison (probable): you. Hamilton

[3:19:20] Trustee Morrison (probable): Hamilton road. Yep. Okay. So that's, that's, uh, uh, it's, uh, the only industrial property

[3:19:27] Trustee Morrison (probable): down on the waterfront down there. So, um, it's well-known issue.

[3:19:33] Voice 6: Okay, good. Thank you.

[3:19:35] Trustee Fast (probable): And, uh, seeing no more hands going up, um, I'm, uh, cognizant of time here and thinking that,

[3:19:43] Trustee Fast (probable): uh, I think we might be near the end of this meeting. We have no closed meeting, uh, scheduled

[3:19:48] Trustee Fast (probable): and we've talked about upcoming meetings

[3:19:51] Trustee Fast (probable): and anything else before we adjourn?

[3:19:54] Trustee Fast (probable): No.

[3:19:55] Trustee Fast (probable): Thank you.

[3:19:56] Trustee Fast (probable): No.

[3:19:56] Trustee Fast (probable): Okay.

[3:19:56] Trustee Fast (probable): Well, I'm going to say thank you

[3:19:58] Trustee Fast (probable): for allowing me to chair your meeting

[3:20:00] Trustee Fast (probable): and virtually visit North Pender.

[3:20:02] Trustee Fast (probable): And then I think I'll just adjourn the meeting.

[3:20:08] Trustee Fast (probable): Thank you.

[3:20:08] Trustee Fast (probable): Thanks, everybody.

[3:20:09] Voice 5: Thanks.

[3:20:09] Trustee Fast (probable): Thanks, all you attendees.

[3:20:11] Trustee Fast (probable): Bye.

North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 1 of 9 
 
 
North Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
October 27, 2022 
Electronic Meeting 
 
Members Present: Trustee Sue Ellen Fast, Chair 
 Benjamin McConchie, Trustee 
 Deb Morrison, Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Kim Stockdill, Island Planner 
 Lauren Edwards, Recorder 
  
 There were approximately 16 members of the public in attendance. 
1. CALL TO ORDER 
Chair Fast called the meeting to order at 10:00 am.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
Add:  Correspondence from Joyce Thayer to Section 13.1 Land Use Bylaw Project.   
Add:  Amendment for North Pender LTC Minutes of August 13, 2022 to Section 15.2 New 
Business.   
By general consent the agenda was approved as amended.   
3. TRUSTEE REPORT 
Trustee McConchie congratulated Trustee Morrison, Chair Patrick, Chair Fast and all others who 
were successful in their elections and wished them luck.  He acknowledged their care about the 
islands and said he would support them as an ex trustee.  He also acknowledged Regional 
Planning Manager Robert Kojima, Planner Kim Stockdill and Islands Trust staff for their work 
over the past few years and through the changing times. 
Trustee Morrison thanked all who participated in the elections and stated that the 
conversations were helpful and valuable and that she will consider the use of Facebook going 
forward.  She commented positively on the use of the Pender Post, respectful conversations and 
working with Trustee McConchie.  She said the term had been challenging on various fronts 
including the global pandemic.    
A D O P T E D 

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 2 of 9 
 
4. CHAIR'S REPORT 
Chair Fast read from Chair Patrick’s message which said she was honored to have served in the 
chair role and get to know the people on Pender Island and especially the trustees.   
Chair Fast congratulated Trustee Morrison and thanked the trustees for their service.  She 
reported that:    
 Trust Council meeting for newly elected trustees will be held November 17
th
 to 19
th 
in 
Victoria;  
 elections will be held for Executive Committee;   
 an online Trust Council meeting is scheduled for December 6
th
 to 8th; and  
 LTC meetings will resume in 2023.   
5. TOWN HALL AND QUESTIONS 
Joyce Thayer, a fulltime North Pender resident, stated that an over height building in the Clam 
Bay Road area has been incorrectly approved.  She suggested that a legal opinion be sought and 
is looking for a solution going forward.     
Michael Sketch, a North Pender resident, asked that trustees resolve the wording regarding the 
Browning Marina to Driftwood corridor in the Project’s List.     
Michael Sketch requested the Local Trust Committee (LTC) rethink the staff recommendations in 
the staff report to omit the setback distances from sewage fields and stated the bylaw is missing 
the potential for enforcement.  He asked that the LTC leave this project for the next term.   
6. COMMUNITY INFORMATION MEETING 
None 
7. PUBLIC HEARING 
None 
8. MINUTES 
8.1 Local Trust Committee Minutes Dated September 29, 2022 (for Adoption) 
NP-2022-121 
It was moved and seconded, 
that the North Pender Island Local Trust Committee meeting minutes of 
September 29, 2022 be adopted as presented. 
CARRIED 
8.2 Section 26 Resolutions-without-meeting Report - None 
8.3 Advisory Planning Commission Minutes – None 
  

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 3 of 9 
 
 
9. BUSINESS ARISING FROM THE MINUTES 
9.1 Follow-up Action List Dated Oct 2022 
Planner Stockdill reported that groundwater project maps can be found on the 
Groundwater Sustainability Project webpage and that all maps and reports are under 
folder #5. 
Discussion occurred on the reporting of the follow up action items and RPM Kojima 
stated that a status report will be prepared to lead discussion and inform the new LTC 
members.  The Land Use Bylaw (LUB) Project public hearing date is to be decided.   
10. DELEGATIONS 
11. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
12. APPLICATIONS AND REFERRALS 
12.1 Mayne Island Local Trust Committee Referral for Proposed Bylaws 181 and 183 (for 
response)  
RPM Kojima provided an overview of the Mayne Island LTC referral regarding rezoning a 
10-acre property to allow for construction of multifamily rental housing.  The 
application is at second reading and for public hearing next month.   
NP-2022-122 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee interests are unaffected by 
bylaws 181 and 183.   
 
CARRIED 
Discussion occurred regarding the review process and to flag the item for Trust Council.   
12.2 NP-DVP-2022.1 (Regan) - Staff Report  
Planner Stockdill provided an overview of the staff report and commented that the 
applicant provided three letters of support from neighbours.   
 
The applicant, Heather Regan, spoke to the fact that the siting of the deck would 
increase neighbour privacy and did not require the removal of trees.   
  

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 4 of 9 
 
 
NP-2022-123 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee approve issuance of 
Development Variance Permit NP-DVP-2022.1 (Regan). 
CARRIED 
 
12.3 NP-TUP-2022.3 (Schrodt) - Staff Report  
 Planner Stockdill provided an overview of the staff report which included: 
o The application is for a short-term vacation rental (STVR) of a three bedroom 
single family dwelling; 
o The application complies with Temporary Use Permit (TUP) Guidelines; 
o There is significant privacy screening, it will only be rented to families and 
couples and the owners will use the property whenever possible; 
o The closest TUP is 400 meters away and would be the 10
th
 TUP where the policy 
states a maximum of 20;   
o One letter of support is in the public record and staff spoke to two anonymous 
neighbours who expressed concerns for STVRS in general; 
o Staff spoke to a third person and offered to relay concern regarding who will 
monitor the property and what the options are if there is an issue; and 
o The permit must be posted to the front of the property.   
 Trustee Morrison reported that she received phone calls from several residents who 
had difficulty emailing letters to oppose the TUP; 
 The applicant, Charles Schrodt, reported that he has an agreed contact who lives on 
the island full time for any concerns or complaints; 
 Discussion occurred regarding the length of TUP approvals, compliance and bylaw 
enforcement; 
 Discussed past problems experienced with STVRS and building trust with elderly 
neighbours; 
 It was reported that the applicant canvassed the neighbourhood;   
 Charles Schrodt provided history on a direct neighbour’s B&B and stated that over 
several years there were no instances of loud parties or police being called;   
 Planner Stockdill reported the anonymous callers are not direct neighbours; 
 Discussion occurred on the difficulty for decision making while addressing 
anonymous concerns; 
 Planner Stockdill reported there is an LTC policy that anonymous correspondence 
should not be considered;  
 Discussion occurred regarding bylaw enforcement as the means to address 
problems and that TUPs cannot be revoked;     
 It was requested that a specific description of what constitutes community 
engagement should be put in the Transition Report for the next Trust Council; and   
 It was requested that during the next LTC term, communication can be done 
highlighting good examples of STVRs.   
 

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 5 of 9 
 
NP-2022-124 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee approve issuance of 
Temporary Use Permit application NP-TUP-2022.3 (Schrodt). 
CARRIED 
 
13. LOCAL TRUST COMMITTEE PROJECTS 
13.1 LUB Review Project – Staff Report  
Planner Stockdill reported on some items contained in the Staff Report, including: 
 Wetlands and streams should be in a separate project for better analysis;   
 An overview was provided on the topic of setbacks for sewage systems and 
permitted exemptions through a professional reliance model through Island Heath;   
 Staff are recommending not to include outhouses in the LUB.  Discussion occurred 
on an existing outhouse in Stanley Point area.  Planner Stockdill agreed to flag this 
item for discussion with Island Health and include it in the Follow-up Action List; 
 Trustee Morrison requested that, as an additional piece for the LUB project, she 
would like a means of communication for multiple jurisdictions so there are 
numbers to phone as opposed to waiting for bylaw enforcement.  Chair Fast agreed 
this would be helpful to the islands as well as bylaw enforcement; 
 It was noted for discussion going forward that once the bylaw is finalized, 
problematic items could be identified for clearer communication; 
 An overview was provided on Item 3 of the Staff Report including the CRD definition 
of floor area.  Areas less than 1.5 metres in height would not be defined as a storey 
and this item is forwarded for the next LTC;  
 Outdoor lighting in residential setting should be regulated in nuisance bylaw under 
CRD.  Discussion occurred on the Dark Sky initiatives and it was requested that the 
Bowen Island Dark Sky bylaw language be brought forward for the next LTC; 
 Driftwood Centre item is flagged to bring forward to the next LTC.  A request was 
made that the meaning of lots of water (flooding in November vs water in August) 
and quality of water be considered;  
 Planner Stockdill presented on Item 8 - McKinnon Road.  A request was made that 
the calculation show total square footage maximum.  Discussion occurred on the 
need for communicating the Trust’s authority to shift zoning and to make clear 
roles, responsibilities and mandates.  Planner Stockdill agreed to the request; and 
 Planner Stockdill raised item #5 regarding agri-tourism and the definition of ‘Farm’.  
She reported the newest letter received will be on the project webpage and that 
letter writers are recommending the LTC request a legal opinion to avoid further 
issues relating to the interpretation of current Bylaw 103 which is being corrected 
through Bylaw 224.  Discussion occurred regarding: 
o the help of the legal review to address the current situation and to inform 
changes to the draft bylaw; and 
o the stated purpose for farm use on building plans is an enforcement issue.   

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 6 of 9 
 
NP-2022-125 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee ask for a legal opinion 
about the interpretation of Bylaw No. 103 Subsection 3.4.4 with respect 
to use of farm and forestry purposes and its impact for revisions in the 
proposed Land Use Bylaw.  
CARRIED 
 
14. REPORTS 
14.1 Work Program Report (attached) 
14.1.1 Top Priorities Report Dated Oct 2022 
14.1.2 Projects List Report Dated Oct 2022 
 RPM Kojima stated that he will prepare a report for incoming trustees;   
 It was commented that the new target date for the water project is 
dependent on the LTC and that William Shulba did high resolution maps; 
and   
 Discussed the Browning to Driftwood Corridor Plan and its wording as well 
as collaboration with CRD and Pender Island Parks Commission regarding 
coordination of a transportation plan.   
 
NP-2022-126 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee request staff to adjust 
Priority Project item 7 to read “coordination on a transportation plan for the 
Driftwood to Point Browning Corridor”.   
CARRIED 
14.2 Applications Report Dated Oct 2022  
Report received with agenda.  No discussion. 
14.3 Trustee and Local Expense Report Dated August 2022  
Report received with agenda.  No discussion. 
14.4 Adopted Policies and Standing Resolutions  
Report received with agenda.  No discussion 
14.5 Local Trust Committee Webpage 

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 7 of 9 
 
A request was made that staff post trust-wide issues as a singular message for all 
trustees.  Chair Fast commented that this may be something for Trust Council to 
address.    
Discussion occurred regarding communicating locally and a request was made that this 
issue be put on the agenda and to consider repurposing a couple of meetings to 
community information meetings.   
14.6 Islands Trust Conservancy Report – None 
Chair Fast, as vice chair for the Islands Trust Conservancy, provided an oral report that: 
 There has been a lot accomplished this term;   
 Deadline is approaching for people making tax decisions and donations; 
 Information is available regarding current campaigns;   
 There was discussion and collaboration at the Union of BC Municipalities meeting 
which was attended by provincial ministers, the chair of the Agricultural Land 
Commission and the Green Party leader;   
 Discussion occurred on communication about local conservancy groups and Islands 
Trust Conservancy and that the Islands Trust Conservancy could be more visible on 
the support of both the local conservancy and Islands Trust Conservancy; and   
 Chair Fast reported that recent elections will change the Islands Trust Conservancy.   
15. NEW BUSINESS 
15.1 Resolution Wording - Staff Memo  
RPM Kojima provided an overview of the memo dated October 27, 2022.    
NP-2022-127 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee request that Trust Council 
review procurement policy 6.5.3 to provide a method for local trust committees 
to compensate community members who provide environmental data to Islands 
Trust. 
CARRIED 
NP-2022-128 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee request that Trust Council 
prioritize and support the creation of protocol agreements with First Nations.  
 
CARRIED 
 
15.2 Amendment for North Pender LTC Minutes of August 13, 2022 
It was reported that the minutes of the August 13, 2022 LTC meeting require 
amendment to the resolution regarding accessory buildings/structures.  The term “uses” 
was omitted in the resolution. 

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 8 of 9 
 
NP-2022-129 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee request that staff verify the 
resolutions from the August 13, 2022 minutes include “uses” when referencing 
“accessory uses buildings and structures”. 
CARRIED 
16. INFORMATION ITEMS 
16.1 The Climate Projections Report for Islands Trust Area 
https://islandstrust.bc.ca/document/climate-projections-for-islands-trust-area-/ 
16.2 Islands Trust Conservancy Current Campaigns 
https://islandstrust.bc.ca/conservancy/current-campaigns/ 
16.3 2022 Election Results Trust Council 
https://islandstrust.bc.ca/about-us/governance/2022-local-election/ 
16.4 Nov 2022 Islands Trust Council Quarterly Meeting Announced 
https://islandstrust.bc.ca/event/trust-council-quarterly/ 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting - to be determined 
 RPM Kojima provided an overview of the process towards creating the annual 
meeting schedule; 
 It was confirmed that the LTC is not meeting in November; and 
 The topic for the first meeting with the new LTC will be meetings and how to 
schedule them.   
 
NP-2022-130 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee cancel its November 24, 2022 
regular meeting.   
CARRIED 
  

 
North Pender Local Trust Committee 
Regular Business Meeting 
October 27, 2022 ADOPTED Page 9 of 9 
 
NP-2022-131 
It was Moved and Seconded, 
that North Pender Island Local Trust Committee request staff to schedule a 
short electronic meeting about scheduling around early December.   
CARRIED 
18. TOWN HALL  
Michael Sketch of North Pender Island made the following comments: 
 With regards to Rural Residential (RR) Zoning and over height buildings, one approach 
might be to require farm tax status as a condition before consideration of zoning 
permission;   
 With regards to the LUB project, the waste transfer facility zone (McDonald farm area) is 
shown on the OCP map schedule but it is not shown on the LUB map schedule;   
 Planner Stockdill responded that the land use amendment for waste transfer facility is in 
proposed bylaw 229;   
 With regards to the Hamilton Road Industrial zoned property in the ALR, there is no non-
farm use for that particular piece of ALR allowed by the ALC to date.  The current LUB 
allows for boat storage and current wording is accessory buildings, but that permission is 
not given by ALC; and   
 Trustee Morrison responded that she is aware of the zoning on Hamilton Road and a 
confirmation letter is expected from the ALR or it will be pulled from the bylaw.  She asked 
that this item is noted for the new trustee’s information.   
19. CLOSED MEETING – None 
20. ADJOURNMENT 
By general consent the meeting was adjourned at 1:23 pm. 
 
_________________________ 
Sue Ellen Fast, Chair 
 
_________________________ 
Certified Correct: 
Lauren Edwards, Recorder