Islands Trust Conservancy Board regular meeting, October 4, 2022

[0:00:00] Trustee Stamford: The Islands Trust Conservancy Board Meeting.

[0:00:04] Trustee Stamford: My name is Kate Louise Stanford and I am the Chair of the Conservancy.

[0:00:08] Trustee Stamford: I want to begin the meeting by acknowledging that we are gathering today virtually from

[0:00:13] Trustee Stamford: locations across the Treaty and unceded territories of the Coast Salish people.

[0:00:21] Trustee Stamford: I am joined today by Vice Chair Sue Ellen Fast from Bowen Island and she's also, she's

[0:00:29] Trustee Stamford: bone island trustee and a municipal counselor doug fenton from thetis island he's a trustee

[0:00:36] Trustee Stamford: an elected member and appointee from the minister of municipal affairs linda adams from salt spring

[0:00:43] Trustee Stamford: and is risa here today well

[0:00:48] Manager Emmings: i believe she should be corinne i don't think she has told us that

[0:00:51] Manager Emmings: she's not planning to attend um oh

[0:00:55] Trustee Fast: but trustee fast i think i saw a note that she had a medical

[0:00:59] Trustee Fast: appointment okay right

[0:01:02] Trustee Stamford: she did sorry i should have noticed that okay this meeting is being

[0:01:06] Trustee Stamford: conducted electronically and the regular portion of the meeting is open to the public to attend

[0:01:11] Trustee Stamford: as witnesses there's room towards the end of the agenda for the public to speak or ask questions

[0:01:16] Trustee Stamford: any questions or comments can be directed to islandstrustconservancy.ca staff members

[0:01:24] Trustee Stamford: members joining us today on Zoom. Islands Trust Conservancy Manager Kate Emmings. Nuala Murphy is

[0:01:33] Trustee Stamford: our Property Management Specialist. Gemma Green is our Covenant Management and Outreach Specialist.

[0:01:40] Trustee Stamford: Catherine Martell is our Ecosystems Protection Specialist. Coraline Strachan is our Administrative

[0:01:46] Trustee Stamford: Assistant and Minute Taker. Carla Funk is our Fund Development Specialist. Wendy Tyrell is the

[0:01:53] Trustee Stamford: species at risk coordinator Carmen Smith is our communication specialist and Aislinn King is our

[0:02:00] Trustee Stamford: summer co-op student who's being held on for a few more months so maybe we can see her today

[0:02:06] Trustee Stamford: this meeting is

[0:02:07] Trustee Stamford: official go ahead and

[0:02:11] Trustee Fast: Gemma Green is named as Aislinn King according to my

[0:02:15] Trustee Fast: okay just checking thank you

[0:02:17] Trustee Stamford: okay this meeting is an official form of the islands trust conservancy

[0:02:21] Trustee Stamford: to make decisions about land management and securement as well as conservation planning

[0:02:26] Trustee Stamford: and related outreach and fundraising and communications. Thank you. So we have an

[0:02:33] Trustee Stamford: agenda here that did have some late items, but they have been added in. So unless there's any

[0:02:39] Trustee Stamford: other changes, I think we can move ahead. Is there anything else you want to add,

[0:02:46] Trustee Stamford: Manager Emmings? No,

[0:02:48] Trustee Stamford: I think we've got everything on there today. Great, thanks.

[0:02:52] Trustee Stamford: um so um number three we have rise and report I don't think we have anything because we dealt

[0:02:58] Trustee Stamford: with that at our last meeting um minutes um of the meeting um approval of the July 13th

[0:03:06] Trustee Stamford: 2022 regular meeting minutes and that's from page three to nine is there any changes

[0:03:15] Trustee Stamford: significant changes go ahead trustee Fenton did you have something yeah

[0:03:21] Trustee Fenton: just a one with

[0:03:23] Trustee Fenton: regarding the think project and my part my comment and the sorry i'll bring that up here um just it

[0:03:31] Trustee Fenton: should be it's phase yeah starting a phase two not starting a funding funding is happening trying to

[0:03:37] Trustee Fenton: find some but

[0:03:38] Manager Emmings: that's what item that is sorry trustee under

[0:03:41] Trustee Fenton: our trusted reports um yeah that's

[0:03:57] Trustee Fenton: right uh just here yeah program uh yeah so it's phase two so program funding it's actually roll out

[0:04:10] Trustee Fenton: of phase two of the nature stewards program okay um

[0:04:18] Manager Emmings: corlin does that sound okay it's uh instead

[0:04:21] Manager Emmings: it's roll out of new year's program it's really take out the funding

[0:04:24] Trustee Fenton: because there's that's that's

[0:04:26] Trustee Fenton: their challenge in the background i've

[0:04:29] Trustee Stamford: got i've got the edit thank you thanks thanks very much

[0:04:33] Trustee Stamford: is there any other changes or um significant edits seeing none and just so you know trustee adams i

[0:04:43] Trustee Stamford: can barely see you so you may have to sort of really wave your hands if you have anything yeah

[0:04:49] Trustee Stamford: Yeah, that's gonna be like that. Yeah. Thank you. And then next, we have the approval of our July 13 2022 ITC joint EC meeting because these are our minutes we need to formally vet them and then we will send them to the executive committee.

[0:05:11] Trustee Fast: And I see Risa Smith has joined us.

[0:05:15] Trustee Fast: I don't see her.

[0:05:17] Trustee Fast: apologies yeah

[0:05:18] Trustee Smith: you're in you don't see me

[0:05:20] Trustee Stamford: um let's just have a look because oh okay good

[0:05:24] Trustee Stamford: I just want to make sure I know where you are Risa so that I can see your hand great thanks

[0:05:33] Trustee Stamford: um any edits significant edits for the second set of minutes seeing no hands I would like to

[0:05:47] Trustee Stamford: to move those I've forgotten all the terms this these are approved as by consent by consent

[0:05:58] Trustee Stamford: oh not that early in the morning surely and seeing no concerns we can move ahead on that

[0:06:07] Trustee Stamford: that. And we will circulate those to the executive committee. So now we're at page 15. We've got our

[0:06:17] Trustee Stamford: follow-up action list. Would you like to highlight anything, Manager Emmings?

[0:06:22] Manager Emmings: Just a couple of things.

[0:06:24] Manager Emmings: The first one is related to the modification agreement for the Woodwinds Covenant from

[0:06:30] Manager Emmings: November 2019. Just a note that we are making progress on that. There has been a survey done

[0:06:36] Manager Emmings: on that property and um and we're working with the new owner very well to move forward um in august

[0:06:45] Manager Emmings: 2021 we also have a follow-up item related to sydney island restoration project and just a note

[0:06:53] Manager Emmings: that that project has been delayed um but will likely still progress but we're looking into

[0:06:59] Manager Emmings: next year at the moment although there will be some indigenous hunting happening this fall and

[0:07:06] Manager Emmings: And then a couple more items just to give you an update on from March.

[0:07:12] Manager Emmings: Well, I guess this is actually for you, Chair Stamford, just a note that we will remove this item.

[0:07:18] Manager Emmings: Yeah,

[0:07:18] Trustee Stamford: let's, you know, let's remove that.

[0:07:22] Trustee Stamford: Yeah.

[0:07:23] Trustee Stamford: I think the

[0:07:24] Trustee Stamford: whole point of it got lost in the shuffle.

[0:07:27] Trustee Stamford: Yeah, yeah.

[0:07:28] Manager Emmings: Just didn't want to remove it without mentioning it.

[0:07:30] Manager Emmings: Yeah.

[0:07:30] Manager Emmings: yeah um and then a quick update on our itc plan referrals i just wanted to let everyone know that

[0:07:39] Manager Emmings: the referrals the internal referrals have been done with the exception of bowen island municipality

[0:07:43] Manager Emmings: which should go out shortly um and then we've also sent to almost all first nations we've got

[0:07:50] Manager Emmings: a couple that we're still stewarding through because they have portals that you you use

[0:07:55] Manager Emmings: through rather than so um we're still working through those too but otherwise all the first

[0:08:00] Manager Emmings: stations referrals are out too and i'm looking forward to seeing the responses we get back

[0:08:04] Voice 4: for

[0:08:05] Manager Emmings: the november uh and

[0:08:10] Voice 4: i guess the other last

[0:08:11] Manager Emmings: item i will mention is that our both our dear

[0:08:14] Manager Emmings: letter and our sorry our main island local trust committee letter and our denman conservancy

[0:08:19] Manager Emmings: letters have gone out those are later in the package so those will both be worked as feet

[0:08:24] Manager Emmings: I have a

[0:08:29] Trustee Stamford: comment about the bringing the both the three-year and the five-year

[0:08:35] Trustee Stamford: plans to the November 22 meeting is that realistic or is there some thought to

[0:08:43] Trustee Stamford: having at least one of them move to the next meeting that will be the first meeting of the new

[0:08:48] Trustee Stamford: term tentatively. So I'm just wondering what the rationale is for that. So just to clarify,

[0:08:56] Manager Emmings: the three-year plan will come to the November meeting. The intent is to also bring a project

[0:09:02] Manager Emmings: charter for what the development of the five-year plan will look like. Depending on staff time,

[0:09:08] Manager Emmings: it's possible it might be delayed into January, but at the moment we're still tracking to bring

[0:09:13] Manager Emmings: it to the board in November, unless the board would like to delay that.

[0:09:18] Trustee Stamford: Okay. Any other questions

[0:09:20] Trustee Stamford: of our follow-up action list seeing none let's move on um to business we've got uh 5.11 sandy

[0:09:33] Trustee Stamford: beach nature reserve covenant and katherine is taking this i think that's right thank you

[0:09:40] Voice 5: yes

[0:09:41] Voice 5: and i'll apologize in advance if i get disturbed by a sick child

[0:09:46] Trustee Stamford: oh sorry

[0:09:47] Trustee Stamford: so

[0:09:48] Voice 5: what we have of course is the covenant for the sandy beach nature reserve

[0:09:53] Voice 5: which is um it was a part of the transfer agreement with the donor um and so it is

[0:10:03] Voice 5: essentially the same as the one the board reviewed before um in fact i don't know if

[0:10:10] Voice 5: there's any the only thing that i think is really important for the board to um understand and to

[0:10:16] Voice 5: know is that there are some bc hydro statutory rights of way there are a couple of hydro pools

[0:10:22] Voice 5: in the northeast sorry northwest corner of the property and because it's a very old right of way

[0:10:30] Voice 5: it's got very broad permission so even though it's only a five square meter area of

[0:10:37] Voice 5: the property where the poles are, Hydro has essentially a right to do whatever they want

[0:10:45] Voice 5: or feel they need to in order to maintain those. Manager Emmings has been diligently and

[0:10:51] Voice 5: persistently trying to work with BC Hydro to have those updated or to have the covenant

[0:10:59] Voice 5: have priority over them and is making some progress in the sense that someone finally replied

[0:11:05] Voice 5: by one of her recent messages.

[0:11:08] Voice 5: So staff is recommending that the board proceed

[0:11:13] Voice 5: with registering this covenant as it is at this point

[0:11:17] Voice 5: with direction to continue working with BC Hydro

[0:11:20] Voice 5: to achieve that, those changes.

[0:11:24] Voice 5: And we did suggest an alternative

[0:11:27] Voice 5: of approving the covenant subject to those changes,

[0:11:30] Voice 5: but feel that it's best to proceed

[0:11:33] Voice 5: with registering the covenant as it is.

[0:11:34] Voice 5: because we can't um we can't predict how long it might take and we do have a commitment to the

[0:11:44] Voice 5: convention of baptist churches around the timeline of registering the covenant and

[0:11:48] Voice 5: co-covenant holders um prepared we've gotten everything this far um any questions thank you

[0:11:58] Trustee Stamford: uh comments trustee fast uh

[0:12:02] Trustee Fast: thank you yeah i've just got a quick question um

[0:12:06] Trustee Fast: I saw in there that the mention of a management plan for areas of cultural significance and sacred, sorry, cultural heritage and sacred significance.

[0:12:19] Trustee Fast: Is that a separate management plan or will this one be adapted or is that just for this area or is it regional wide?

[0:12:29] Trustee Fast: If you can tell us a little bit about that.

[0:12:31] Voice 5: Those are excellent questions.

[0:12:33] Voice 5: I don't know the answers.

[0:12:34] Voice 5: So I'm going to ask either Kate or Nuala to step in.

[0:12:38] Voice 2: I can update on that.

[0:12:41] Voice 2: That is something that we hope to do as the parallel management plan for all of our nature reserves.

[0:12:47] Voice 2: And it's something that we engage when we do our initial engagement with First Nations.

[0:12:53] Voice 2: We speak to that as well.

[0:12:54] Voice 2: And actually, I'll speak to it a little bit more about Sandy Beach in the briefing.

[0:12:58] Voice 2: that was a late item, in that Lisa Wilcox has put together a draft that we used first for

[0:13:07] Voice 2: Moore Hill. We have never got to a final of any of these management plans, though, yet,

[0:13:12] Voice 2: but we have submitted a kind of draft in relation to Sandy Beach to the Squamish Nation for this.

[0:13:21] Trustee Stamford: Go ahead, Trustee Fast.

[0:13:23] Trustee Fast: Thanks, and that's great, and my other question was, I see

[0:13:30] Trustee Fast: in here in the second bullet, that 4.3C allow for traditional uses of land,

[0:13:38] Trustee Fast: which might include collection of plants. Personally, I think this sounds good. I'm just

[0:13:46] Trustee Fast: in accordance with our reconciliation action plan. And I'm wondering if, or,

[0:13:54] Trustee Fast: or yeah, I think we've got a reconciliation action plan.

[0:13:58] Trustee Fast: Anyway, I'm wondering if you can tell me

[0:14:02] Trustee Fast: if this is something that's been happening

[0:14:04] Trustee Fast: with other nature reserves yet

[0:14:06] Trustee Fast: and what the experience is so far.

[0:14:10] Voice 5: As far as I know, no.

[0:14:13] Voice 5: Nuala, we started adding this clause

[0:14:15] Voice 5: into all of our covenants.

[0:14:19] Voice 5: Nuala can correct me if I'm wrong,

[0:14:21] Voice 5: but I don't believe this has actually started happening,

[0:14:23] Voice 5: partly because we're still in such relationship-building phase with nations.

[0:14:29] Voice 2: Yes, I think it's such a new clause that we don't have it in many of our nature reserves yet.

[0:14:35] Trustee Fast: Thank you. Okay, then I'll just put a checkmark beside new, which is what I thought. I was just checking. Thank you.

[0:14:46] Trustee Stamford: Trustee Smith,

[0:14:49] Trustee Smith: does that include hunting?

[0:14:51] Trustee Smith: it

[0:14:54] Voice 5: might um our understanding is that there's a section 35 right that are not remotely affected

[0:15:04] Voice 5: by our ownership or by the covenants and um i don't think we haven't gotten that far like

[0:15:14] Voice 5: we haven't gotten to the point of exploring these possibilities with anyone yet um but it might do

[0:15:22] Trustee Smith: go ahead yeah so would that be in sort of a management plan it's just a safety issue

[0:15:28] Trustee Smith: not the to allow hunting it's just you're allowing public and then there's a safety

[0:15:33] Trustee Smith: issue it's a management of the safety

[0:15:35] Voice 5: yes it's not intended as a population control measure

[0:15:38] Voice 5: yeah yeah

[0:15:40] Trustee Stamford: i might just want to add to that so because sandy beach is so small

[0:15:45] Trustee Stamford: all um you would be hard-pressed not to be within 100 meters of a dwelling or or some kind of

[0:15:55] Trustee Stamford: structure that would um curtail certain kinds of hunting um but also there's a no discharge um

[0:16:06] Trustee Stamford: regulation on keats i don't know how or if that impacts first nations but certainly um

[0:16:13] Trustee Stamford: um there there is no discharge in that area so anyway it's a good question um it's just such a

[0:16:21] Trustee Stamford: small area um i'd be interested to see how that would impact them

[0:16:28] Voice 5: i'm curious like the no discharge

[0:16:30] Voice 5: of firearms i wonder i'm stepping aside from the issue of being such a small area and but

[0:16:35] Voice 5: bow hunting yes

[0:16:37] Trustee Stamford: that's what i was thinking yeah yeah

[0:16:39] Trustee Stamford: um but yeah anyway it's so close to

[0:16:44] Trustee Stamford: private land all around there but anyway go ahead trustee fenton yeah

[0:16:51] Trustee Fenton: i was just going to comment

[0:16:52] Trustee Fenton: on the bull hunting side of it yeah it's a that's definitely an option but obviously it has its own

[0:16:57] Trustee Fenton: constraints with respects to both regulations and realistic safety but um definitely a much

[0:17:03] Trustee Fenton: smaller space um and uh no one's showing up on theaters yet but there is interest on the side

[0:17:12] Trustee Fenton: side of it so um it's just yeah logistics on their end probably um i wouldn't be surprised

[0:17:20] Trustee Fenton: to see where possible those kind of elements come into play once we start to actually um

[0:17:29] Trustee Fenton: engage in sort of active implementation of the first nations use manager

[0:17:36] Trustee Stamford: emmings what would

[0:17:36] Trustee Stamford: you like to add i

[0:17:38] Manager Emmings: just wanted to add that this is actually a clause that we've introduced in

[0:17:41] Manager Emmings: in a number of our covenants in more recent years.

[0:17:44] Manager Emmings: And the intent is not so much to say,

[0:17:47] Manager Emmings: we're going to do hunting or we're going to do collection,

[0:17:49] Manager Emmings: but it's to remove restriction on that

[0:17:51] Manager Emmings: for Aboriginal peoples.

[0:17:53] Manager Emmings: And of course, as we move forward in the work,

[0:17:58] Manager Emmings: I anticipate there will be conversations back and forth.

[0:18:01] Manager Emmings: It's just, we don't want to restrict ourselves

[0:18:03] Manager Emmings: and be able to have those conversations.

[0:18:07] Trustee Stamford: Yeah, I don't want to belabor this,

[0:18:10] Trustee Stamford: this but just specific to this one in terms of hunting um there is um hunting that occurs on

[0:18:18] Trustee Stamford: gambier traditional hunting um which gives them much more of an opportunity to um the variety of

[0:18:27] Trustee Stamford: different kinds of huntable wildlife is much greater on gambier so this is much more it would

[0:18:34] Trustee Stamford: be unlikely uh just given the population and and makeup of keats that um this would be a useful

[0:18:42] Trustee Stamford: thing in terms of hunting but it because they have the opportunity on gambier that's how it would

[0:18:48] Trustee Stamford: work so um if there's no other comments i was wondering if somebody would like to read the motion

[0:19:00] Voice 3: um

[0:19:03] Manager Emmings: i'm sorry i'm having okay there we are i'll go back on the screen

[0:19:12] Trustee Stamford: trustee saps

[0:19:13] Trustee Stamford: will read the motion when we see it

[0:19:14] Trustee Fast: i'll move that um the islands trust

[0:19:18] Trustee Fast: conservancy board directs the chair to sign the conservation covenant agreement among the

[0:19:22] Trustee Fast: tlc the land conservancy of british columbia the sunshine coast conservation association

[0:19:27] Trustee Fast: and the islands trust conservancy over the land identified as lot one district 696 group one new

[0:19:35] Trustee Fast: Westminster District Plan EPP 89532 PID 031259731 and known as Sandy Beach Nature Reserve.

[0:19:47] Trustee Fast: Do I have a seconder? Trustee Smith?

[0:19:51] Trustee Stamford: Yes. Okay. And we have any comments?

[0:19:58] Trustee Stamford: Oh, I'm seeing none. Is your hand down? Trustee Smith?

[0:20:03] Trustee Smith: Yeah, it was just up to agree.

[0:20:09] Trustee Smith: Oh,

[0:20:12] Trustee Stamford: it wasn't to second. Well, you're seconded.

[0:20:17] Trustee Stamford: Okay, so if there's no other comments or questions, I'd like to call the vote. All those in favor, raise your hand.

[0:20:26] Trustee Stamford: And I'm voting in favor so that passes unanimously. Thank you.

[0:20:31] Trustee Stamford: you so our next item is 5.1.2 and that's on page 106 and that's enchanted forest covenant tree

[0:20:42] Trustee Stamford: planting and jemma are you taking this one i

[0:20:45] Voice 1: will be can you hear me yes great okay so this is a

[0:20:50] Voice 1: really um this is a positive item i'm sure for everyone so we have a request from um pender

[0:20:57] Voice 1: island parks and recreation commission who manage enchanted forest park covenant

[0:21:03] Voice 1: enchanted forest park on south pender for the crd to plant approximately 100 native trees

[0:21:11] Voice 1: throughout enchanted forest park in areas where they've seen some blow down in recent years

[0:21:18] Voice 1: and the reason why this is coming before the board because it is very much

[0:21:22] Voice 1: implicit with the intent of the covenant agreement is because this was one of our

[0:21:27] Voice 1: early covenants it was registered in 1993 I believe and it doesn't allow for

[0:21:32] Voice 1: any owners reserved rights like restoration and enhancement activities

[0:21:37] Voice 1: so technically well this is very much consistent with the intent of the

[0:21:42] Voice 1: agreement it technically is a violation of term 1a which restricts soil

[0:21:48] Voice 1: disturbance. So we're putting this request before the board for them to decide if they would be

[0:21:56] Voice 1: willing to allow for these trees to be planted and in so doing issue a temporary waiver for the

[0:22:01] Voice 1: activity. The plan looks really good. They're planning on planting the trees later in the fall

[0:22:08] Voice 1: when the wet weather returns. They're planning on having the work done by volunteers under

[0:22:12] Voice 1: supervision by their park manager and they're hoping to they're exploring options for some

[0:22:19] Voice 1: guidance from from indigenous knowledge holders and in the absence of that we will be providing

[0:22:28] Voice 1: them with our protocol for chance finds and ancestral remains so this is very much consistent

[0:22:35] Voice 1: consistent with our climate change adaptation and mitigation strategies, and it's very much

[0:22:46] Voice 1: aligned with the intent of the covenant agreement, as I've said.

[0:22:49] Voice 1: So we're recommending that the board approves their request for tree planting, and there

[0:22:56] Voice 1: are no alternative recommendations.

[0:22:58] Voice 1: Okay.

[0:23:01] Trustee Stamford: Riso, do you have a comment?

[0:23:03] Trustee Stamford: Yeah, I do.

[0:23:04] Trustee Smith: Although obviously I'm really for restoration, but I do have some questions because they're

[0:23:10] Trustee Smith: intending on planting Western red cedar and Douglas fir as I read this.

[0:23:15] Trustee Smith: Western red cedar are dying all over the Gulf Islands because of climate change.

[0:23:21] Trustee Smith: And so in order to establish Western red cedar, they're going to have to do a lot of maintenance

[0:23:26] Trustee Smith: like watering them.

[0:23:27] Trustee Smith: They'll have to be planting larger trees.

[0:23:29] Trustee Smith: The likelihood of them surviving is very small.

[0:23:32] Trustee Smith: I'm really on top of this planting tree literature and so I'm just questioning their choice of like

[0:23:40] Trustee Smith: I you know of course we all want to re-establish cedar I don't know about that site but there's

[0:23:47] Trustee Smith: some questions about that whether that's a good choice or not and also there's so much literature

[0:23:53] Trustee Smith: that says if you want to be resilient if they're planting a hundred trees they should be planting

[0:23:59] Trustee Smith: more than just two species.

[0:24:01] Trustee Smith: They should be planting a diversity and a diversity of age.

[0:24:04] Trustee Smith: And I really think that we should be on top of this,

[0:24:11] Trustee Smith: actually, as IDC, because if we're not,

[0:24:13] Trustee Smith: who's going to be on top of it?

[0:24:15] Trustee Smith: So I'm all for them planting trees,

[0:24:17] Trustee Smith: but I'd like to know what their maintenance,

[0:24:20] Trustee Smith: they have to maintain those trees to get them established.

[0:24:23] Trustee Smith: They can't all be one age class.

[0:24:25] Trustee Smith: class they can't just two species is probably not enough and they really have to think about taking

[0:24:31] Trustee Smith: care of them particularly the rest of them at Cedar or they won't get established there's so

[0:24:37] Trustee Smith: much literature on planting trees and then never taking so I have to raise that because it all

[0:24:42] Trustee Smith: sounds good but planting trees isn't quite as simple as um it sounds thank you great comments

[0:24:53] Trustee Stamford: As we move along, Trustee Smith, would you consider an alternative or an additional motion to make those concerns brought forward?

[0:25:06] Trustee Stamford: And I'll

[0:25:06] Voice 3: try and find a

[0:25:07] Trustee Stamford: way. Yeah. Yeah. OK, I'll then go to Trustee Fenton.

[0:25:10] Trustee Stamford: um

[0:25:16] Trustee Fenton: so my yes actually a great idea these uh comments made by um race priests are

[0:25:23] Trustee Fenton: noted and it's uh obviously challenging as we move forward here my question goes back to the

[0:25:30] Trustee Fenton: first nations regarding the island's trust cultural protocol for chance findings and

[0:25:35] Trustee Fenton: remains i couldn't find that document um i'm familiar with the legislation and the provincial

[0:25:45] Trustee Fenton: documents and I use it in my work but I couldn't find a sample of what we crafted

[0:25:53] Trustee Fenton: balance trust so yeah clarity on that where to go find it yeah

[0:26:00] Trustee Stamford: I had that question as well

[0:26:03] Trustee Stamford: manager emmings do you have or sorry Gemma do you have a response we

[0:26:10] Voice 1: have our internal avenues for

[0:26:12] Voice 1: for accessing these documents.

[0:26:14] Voice 1: And my guess is it would be in the document library

[0:26:16] Voice 1: on the New Islands Trust ITC website,

[0:26:19] Voice 1: but I haven't actually looked there for it myself,

[0:26:22] Voice 1: but I can look and report back.

[0:26:25] Manager Emmings: Well, I can actually just say

[0:26:27] Manager Emmings: that our chance finds protocol is,

[0:26:29] Manager Emmings: it's actually still in development.

[0:26:30] Manager Emmings: So a lot of what we're providing

[0:26:31] Manager Emmings: is not readily available on the website.

[0:26:36] Manager Emmings: I anticipate it will be once it gets finalized,

[0:26:39] Manager Emmings: but we are still using it in its preliminary stage for some of the work we're doing just because it

[0:26:44] Manager Emmings: is it is important to flag it as as we move forward um and i also chair stamford i wondered

[0:26:52] Manager Emmings: if um if gemma might have a response regarding the tree species and wondered if it would be worth

[0:27:00] Manager Emmings: checking in there yeah

[0:27:02] Trustee Stamford: that's a really good point yes um

[0:27:05] Voice 1: i i do thanks regarding the western red

[0:27:08] Voice 1: cedars um there are um there are some interesting dynamics going on in enchanted forest as i

[0:27:16] Voice 1: briefly mentioned in the um in the item in the agenda that it's a it's a wet um forest site

[0:27:23] Voice 1: there's a creek that runs through it and a waterfall and there's a lot of standing water

[0:27:29] Voice 1: even on the trail so the trail has a lot of boardwalk areas so it's a relatively wet forest

[0:27:35] Voice 1: site they're going to be avoiding planting trees in some of the wetter areas because they're more

[0:27:41] Voice 1: sensitive to disturbance but they will be planting throughout the park and and it is a relatively wet

[0:27:48] Voice 1: site so this is a there's a concentration of cedars already there some of them are dying back

[0:27:54] Voice 1: and then we're getting some natural recruitment of cedars that may be a little bit more tolerant to

[0:27:59] Voice 1: climate change but as far as South Pender goes this is one of the wetter areas and might be a

[0:28:05] Voice 1: suitable pocket for some some trying planting of western red cedars my suspicion is that the

[0:28:14] Voice 1: Pender Island Parks and Recreation Commission are getting what trees they can from local nurseries

[0:28:21] Voice 1: and that sort of thing so they might be limited in what they can choose but that their the focus

[0:28:27] Voice 1: was going to be on site appropriate native species so therefore the the majority of them

[0:28:35] Voice 1: would probably be douglas fir and western red cedar but i'm sure they'd be happy to take the

[0:28:39] Voice 1: board suggestions okay

[0:28:42] Trustee Stamford: um one of the questions i have falling out of that comment then is is there

[0:28:49] Trustee Stamford: any opportunity for um the conservancy to receive a report back of what is planted like how many

[0:28:57] Trustee Stamford: cedar how many douglas for like have something come back regarding this planting so we have

[0:29:02] Trustee Stamford: that information

[0:29:03] Voice 1: definitely we can request that no

[0:29:08] Trustee Stamford: um how would the board like to go for a trustee

[0:29:11] Trustee Stamford: fast just

[0:29:13] Trustee Fast: a quick question um about why the blowdown happened is this um something that

[0:29:22] Trustee Fast: happened because of clearing nearby um or is this uh something to do with a particular storm or do

[0:29:29] Trustee Fast: we have any of that information it just um um seems to me uh that it might affect where and

[0:29:38] Trustee Fast: what would be planted as well i'm just curious these

[0:29:42] Voice 1: are the this is blow down from the large

[0:29:45] Voice 1: storm events of um the past few winters that we're all familiar with so this isn't um a result of any

[0:29:53] Voice 1: particular recent land clearing or any sort of recent exposure of the park.

[0:30:00] Voice 1: This is just the increased intensity and severity of the winter storms we've been getting.

[0:30:05] Voice 1: Do

[0:30:06] Trustee Fast: you have a follow-up?

[0:30:07] Trustee Fast: Yeah, just that I think I support Chair Stamford's idea of tracking this a little bit,

[0:30:15] Trustee Fast: because it seems to me if we're going to have more, we can anticipate more storm damage

[0:30:21] Trustee Fast: than kind of monitoring our treatments and how they work in different pockets of habitat, as you say.

[0:30:30] Trustee Fast: Might be useful, probably for staff, but also for the board, I think, just to see how restoration efforts after climate events happen, because there's so little information about it that as a board member on different various boards, including Bowen Island Council, for example, I like to have examples and also examples of what's being done.

[0:30:56] Trustee Fast: So I support Chair Stamford's request.

[0:31:00] Trustee Fast: Thank you.

[0:31:02] Trustee Fast: Trustee Fenton.

[0:31:04] Trustee Fast: I

[0:31:09] Trustee Fenton: can't get my mute.

[0:31:10] Trustee Fenton: Now mute.

[0:31:11] Trustee Fenton: I heard it.

[0:31:12] Trustee Fenton: You're back.

[0:31:13] Trustee Fenton: I was just, those are interesting comments

[0:31:16] Trustee Fenton: and I support the notion of us sort of collecting

[0:31:20] Trustee Fenton: backroom data on those things.

[0:31:22] Trustee Fenton: It's very useful.

[0:31:24] Trustee Fenton: But back to the First Nations piece,

[0:31:25] Trustee Fenton: just to comment maybe on,

[0:31:30] Trustee Fenton: professionally I've received a lot of pushback

[0:31:32] Trustee Fenton: and people look at me sideways when i suggest that they fill out this document and actually

[0:31:38] Trustee Fenton: use that chance protocol i'm just interested to know though you are probably speaking to the

[0:31:44] Trustee Fenton: converted in the conservencies but what is your experience on the ground with conservencies

[0:31:50] Trustee Fenton: and co-op in cooperation with using this um chance flying protocol trustee

[0:32:00] Voice 1: fenton is this a question

[0:32:01] Voice 1: question for for me or all staff or in

[0:32:05] Trustee Fenton: general yep yeah just um I you guys can best source

[0:32:12] Trustee Fenton: whoever's got some slight insight maybe it's too early we're just you know still figuring that out

[0:32:18] Trustee Fenton: you want

[0:32:19] Manager Emmings: me to take that Gemma or do

[0:32:20] Manager Emmings: you have a response uh

[0:32:23] Voice 1: well I can just say that so far

[0:32:25] Voice 1: um we've been sharing this protocol with contractors and Conservancies that have

[0:32:30] Voice 1: have been doing restoration work for us over the last couple of years and in my experience

[0:32:37] Voice 1: everyone's been really receptive it's a nice short concise document that everyone understands

[0:32:42] Voice 1: the value of we haven't had a chance to implement it yet but it's been a good resource for us to

[0:32:50] Voice 1: have and and perhaps Samantha Jammings has something to add to that no

[0:32:54] Manager Emmings: I think you actually

[0:32:55] Manager Emmings: responded exactly how I would I would say we're just in the first year or so of using it

[0:32:59] Manager Emmings: and like I say it's still a little bit in development because we have we're trying to

[0:33:04] Manager Emmings: get some feedback from First Nations but we are using it with contractors as an attachment to

[0:33:10] Manager Emmings: our contracts and as Jenna says they've been very receptive to it so far. Excellent thank you.

[0:33:18] Trustee Stamford: So it does sound like you have a document of some kind and I get a sense from the board that

[0:33:24] Trustee Stamford: that um we would like to see it is

[0:33:28] Manager Emmings: that I think we would bring it I might have a conversation with

[0:33:33] Manager Emmings: director freighter about the timing of that um okay I think there's a desire for it to go through

[0:33:38] Manager Emmings: some further review okay

[0:33:41] Trustee Stamford: um trustee Smith have has your concerns about what is being planted has that

[0:33:49] Trustee Stamford: been alleviated in any way by what specialist karine said uh

[0:33:55] Trustee Smith: no okay it's actually less than

[0:33:58] Trustee Smith: because what she's saying is that they're going to plant whatever they can get and i well i

[0:34:06] Trustee Smith: appreciate wanting to locally source everything if they can only get two species and that they're

[0:34:13] Trustee Smith: going to put all this effort into planting 100 trees and they don't succeed i'm not like i don't

[0:34:20] Trustee Smith: see the point actually so no i i thank i appreciate that explanation and i realize there's always this

[0:34:27] Trustee Smith: balance between environment and social uh issues

[0:34:30] Trustee Smith: but i'd like to i have a maybe addition to this

[0:34:35] Trustee Smith: that's sensitive to that desire of theirs to make it all local but and also um to our need for

[0:34:43] Trustee Smith: monitoring because i i think it there is a need for that for future decisions just for for itc

[0:34:49] Trustee Smith: actually so can i can i propose a a little addendum to this recommendation

[0:34:55] Trustee Stamford: either that

[0:34:56] Trustee Stamford: or a separate motion whatever's cleaner uh

[0:35:00] Trustee Smith: well that's interesting now

[0:35:02] Manager Emmings: we don't actually have a

[0:35:03] Manager Emmings: resolution on the table yet so

[0:35:05] Manager Emmings: you would like to

[0:35:07] Trustee Smith: make oh it says recommendations oh i see it that's

[0:35:09] Trustee Smith: not a resolution yeah um okay so um

[0:35:15] Trustee Stamford: would we like um should we put the motion um on the table

[0:35:20] Trustee Stamford: but once we second it then then we have to adjust the motion so i um this is what we have we haven't

[0:35:29] Trustee Stamford: moved or seconded it yet um so we could either um vote on this and then vote on a separate motion

[0:35:39] Trustee Stamford: for any additional requests or recommendations or we can add to this uh

[0:35:47] Trustee Smith: can i add an ad like

[0:35:50] Trustee Smith: like add to just that, and maybe it's a separate motion,

[0:35:54] Trustee Smith: but to me it could be included.

[0:35:57] Manager Emmings: Just as a point of, just to help out,

[0:36:00] Manager Emmings: if you would like to take this as a starting place

[0:36:03] Manager Emmings: to make a resolution, we can put it on the table

[0:36:06] Manager Emmings: however you'd like to craft it, Trustee Smith.

[0:36:09] Trustee Stamford: Yeah, so you can just put it this way.

[0:36:12] Trustee Smith: Yeah, so what you're saying is that I support that motion

[0:36:17] Trustee Smith: or put that motion on the table.

[0:36:19] Trustee Smith: Yeah, you and then you can make an amendment we can

[0:36:22] Trustee Smith: amend it. Yeah.

[0:36:23] Manager Emmings: Well, do you want to put this, I guess my question back is do we want to put this on the table as it is or would you just like to put something different on to the table.

[0:36:31] Manager Emmings: As a resolution, rather than putting something forward voting on it and amending it. Is there something that you would like to put forward.

[0:36:43] Trustee Smith: Okay, I'd like to just add to that, like start with that, but add to that and then we just have one vote and it will be one motion, right?

[0:36:51] Manager Emmings: That makes a lot of sense, yeah.

[0:36:52] Trustee Smith: Okay, so let me just add to that. So then there'd be a second sentence.

[0:36:56] Trustee Smith: issuing a temporary waiver comma that requests attempts be made to plant more

[0:37:07] Trustee Smith: than two native species several age classes and steward the planted trees to

[0:37:15] Trustee Smith: increase the probability of establishment so

[0:37:21] Manager Emmings: I almost caught it all

[0:37:23] Manager Emmings: all but got lost after two native species and

[0:37:27] Trustee Smith: uh where am i and steward the planted trees

[0:37:36] Trustee Smith: uh steward the planted trees to increase the probability of establishment and then i think

[0:37:50] Trustee Smith: the monitoring would be a separate motion i think

[0:37:56] Trustee Smith: you know there was also something about age

[0:37:57] Trustee Smith: age classes? Yeah, you missed that. More than two species. Ah, I see. Several age classes.

[0:38:19] Voice 3: So what does the board think? Could there be a comma after classes and

[0:38:23] Trustee Fast: the word two in front

[0:38:25] Trustee Fast: of Stuart? Yes.

[0:38:34] Voice 13: As a point of grammar, maybe we add of several age classes?

[0:38:42] Voice 3: Yeah, that first comma

[0:38:43] Voice 3: after the

[0:38:44] Trustee Fast: word species could be replaced with of. Should I have a comma? Yeah, that's fine. Okay.

[0:38:50] Trustee Fast: it i'll second that

[0:38:52] Trustee Stamford: okay trustee fast like second and i noticed that trustee fenton has his hand up

[0:38:57] Voice 3: still i wonder if he has anything to add can't hear you doug i'm sorry yeah i

[0:39:11] Trustee Fenton: know a residual

[0:39:11] Trustee Fenton: handsome it looks good though

[0:39:13] Trustee Stamford: oh okay so um and we have a seconder is there any comments or concerns

[0:39:23] Trustee Stamford: concerns I haven't seen heard from Linda I don't see hands waving um okay great okay well um I

[0:39:34] Trustee Stamford: think this provides the intent of the concern that we have so if there's no other questions I'd like

[0:39:40] Trustee Stamford: to call the vote all those in favor and that passes unanimously now do we need a um a second

[0:39:51] Trustee Stamford: motion about monitoring or is that just a recommendation um

[0:39:58] Voice 3: that can go through the

[0:40:00] Voice 3: the staff um it's

[0:40:06] Manager Emmings: up to the board how you'd like to proceed but i'm sure that we could convey to

[0:40:10] Manager Emmings: the pender island parks recreation commission that it would be preferable to have a robust

[0:40:16] Manager Emmings: monitoring program

[0:40:18] Trustee Stamford: and i'm at the pleasure of the board here whether we need to do this or just

[0:40:23] Trustee Stamford: expect something back trustee fast I

[0:40:26] Trustee Fast: think it might be helpful because this is kind of like a

[0:40:29] Trustee Fast: little um um instruction guide if you want to call it that for uh people who could reference it and

[0:40:38] Trustee Fast: I like the idea of um requesting uh that the trees be monitored and uh that um um

[0:40:49] Trustee Fast: a success report, whatever, come back to staff, and that staff return, tell us, I would like to

[0:41:01] Trustee Fast: know how these because it seems to me we have so few climate actions that we can really refer to,

[0:41:08] Trustee Fast: and they get lost because there's so many things. But if there's a way that we can kind of capture

[0:41:14] Trustee Fast: a little bit of information, even if it's these one-offs as sort of case studies, that would be

[0:41:24] Trustee Fast: helpful to me as a board member, actually. So the motion might be something that Trustee Smith has

[0:41:31] Trustee Fast: already got drafted.

[0:41:34] Trustee Stamford: If you have anything drafted, or we can just go with that, something quite

[0:41:39] Trustee Stamford: quite simple. The ITC board request the Pender Islands Parks and Recreation Commission provide

[0:41:56] Trustee Stamford: data.

[0:42:03] Voice 1: But it'd be all right if I just interject it just for the

[0:42:08] Voice 1: board's context. The Pender

[0:42:10] Voice 1: Island Parks and Recreation Commission, I believe, has one staff person managing all

[0:42:15] Voice 1: of all of their parks so

[0:42:18] Voice 11: i can i just make a suggestion um i'm just wondering if this i was

[0:42:25] Voice 11: having that same thought that they may not have the capacity to do this for

[0:42:28] Voice 11: the knowledge but is

[0:42:30] Voice 11: this something we could ask our staff to include in the monitoring um for that comment uh

[0:42:40] Manager Emmings: certainly

[0:42:42] Manager Emmings: i mean jenna you can jump in here but uh when jenna goes out every year she does make note

[0:42:48] Manager Emmings: out of any concerns in Covenant areas.

[0:42:52] Manager Emmings: And I suspect you would be looking at this planting area.

[0:42:54] Manager Emmings: Is that true, Gemma?

[0:42:55] Voice 1: I believe the planting is going to be done

[0:42:58] Voice 1: by several groups of volunteers in several areas

[0:43:03] Voice 1: in pockets that make sense where there are areas of blowdown.

[0:43:08] Voice 1: It's going to be a very large challenge for us to monitor

[0:43:13] Voice 1: if we're not involved in the actual planting events.

[0:43:18] Voice 1: We may be able to coordinate, just thinking off the top of my head,

[0:43:22] Voice 1: we may be able to coordinate with them to set up a few monitoring plots,

[0:43:26] Voice 1: for example, where we could take some samples of what is planted

[0:43:30] Voice 1: and monitor them over time in areas we know that there was planting.

[0:43:35] Voice 1: But to monitor all of the, you know, potentially hundreds of trees

[0:43:40] Voice 1: that were planted by many different volunteers including perhaps even school kids could be

[0:43:45] Voice 1: a challenge for us

[0:43:47] Trustee Stamford: okay um this is why i was a little hesitant to go in that direction um

[0:43:52] Trustee Stamford: uh i'll go with manager emmings and then trustee smith afterwards yeah

[0:43:56] Manager Emmings: i guess in which case what

[0:43:58] Manager Emmings: i would say is that my preference would be for the board to leave any monitoring to our discretion

[0:44:03] Manager Emmings: question. Partly because this is a smaller property. It's not one of our nature reserves and I'm not sure that the value for staff time to put into that for this particular instance is high enough to warrant the added time.

[0:44:24] Trustee Stamford: Okay, Trustee Smith.

[0:44:26] Trustee Smith: Yeah, I was thinking of something much smaller than you guys were. I was thinking that what we really want is them to just report on the success of the tree planting

[0:44:35] Trustee Smith: three years after planting and that could be just a one-liner you know we think about 50 percent of

[0:44:43] Trustee Smith: the trees have died or 80 percent are established like we're not asking for a big report we're just

[0:44:49] Trustee Smith: asking them to report on the success of the tree planting three years after planting because it

[0:44:56] Trustee Smith: has to be some time after so it's not like a full-scale monitoring program it's just

[0:45:03] Trustee Smith: you know

[0:45:05] Trustee Smith: So my wording would be, ITC requests the Pender Island Parks and Recreation Commission to report on the success of the tree planting three years after planting.

[0:45:21] Trustee Smith: That leaves it very open to something very small.

[0:45:26] Trustee Stamford: And just as a former tree planter, I know how few of them actually live.

[0:45:32] Trustee Smith: Exactly. After planting.

[0:45:38] Trustee Smith: Does Gemma, does that seem onerous?

[0:45:43] Voice 1: I don't think so, especially as you've described it, Trustee Smith.

[0:45:48] Voice 1: I think it might be helpful to give their parks manager perhaps a little bit of guidance,

[0:45:54] Voice 1: like mortality rate or percent survival or something like that,

[0:45:59] Voice 1: just to give them a sense of how basic a report we're requesting.

[0:46:06] Voice 1: requesting?

[0:46:07] Trustee Stamford: Is that something you can convey? Certainly. Yeah, I think we're just wanting some

[0:46:14] Trustee Stamford: data back. Can I suggest a

[0:46:20] Trustee Stamford: whole lot of time on this? So I would just,

[0:46:24] Trustee Fast: as somebody who sees these

[0:46:27] Trustee Fast: kinds of things and thinks, oh my gosh, I've got to prepare a 10-page report, could we include the

[0:46:33] Trustee Fast: word a brief report yeah yes thank you okay

[0:46:43] Trustee Stamford: do i have a secondary for this trustee fast do i have

[0:46:48] Trustee Stamford: any other comments i think we're on the right track here it's just it was an unusual direction

[0:46:53] Trustee Stamford: to go so uh i'm seeing no more questions or comments i'd like to call the vote all those

[0:46:59] Trustee Stamford: in favor and i'm in agreement too so that passes unanimously thanks that was it's important i know

[0:47:09] Trustee Stamford: it was straightforward um gemma but um really good points brought up so um trustee smith is

[0:47:17] Trustee Stamford: your hand still up or are you just oops sorry and trustee fast great okay um and then our next one

[0:47:27] Trustee Stamford: is our budget request that starts on page 109.

[0:47:35] Voice 3: Yeah. Yeah.

[0:47:38] Manager Emmings: Would you like me to proceed with

[0:47:39] Manager Emmings: that one? Yeah. So this comes to the board every year at its October meeting as a request to put

[0:47:48] Manager Emmings: forward its budget request to Trust Council because of course our day-to-day administration

[0:47:54] Manager Emmings: and operations budget does come through Trust Council and is funded by taxpayer requisition.

[0:48:01] Manager Emmings: The budget prepared is kind of mimics the resolution that the board made at

[0:48:09] Manager Emmings: its last meeting with a couple of minor exceptions.

[0:48:14] Manager Emmings: We actually added a small amount, $2,500 for contract services to assist with property management administration or property monitoring administration.

[0:48:26] Manager Emmings: So every year we prepare a whole pile of monitoring reports as a requirement for our covenant monitoring.

[0:48:33] Manager Emmings: And these include all sorts of things like photos and things like that that need to be properly filed and properly put into report templates.

[0:48:43] Manager Emmings: And so as our administration needs increase, we would like to be able to bring on some contract services to help us with that.

[0:48:52] Manager Emmings: so we've added a line for that that service at the discretion of the board we've also kind of

[0:49:01] Manager Emmings: fiddled a little bit with our subscription and membership lines just to reflect better what

[0:49:05] Manager Emmings: what we're actually paying for in those areas we do have a membership with the land trust alliance

[0:49:10] Manager Emmings: of bc and we have taken out a membership with willpower um which we've committed to for this

[0:49:17] Manager Emmings: year and next to continue our work around trying to increase some legacy giving we've also added

[0:49:26] Manager Emmings: a little bit to the board honoraria to reflect the the thought that we're going to have a full board

[0:49:30] Manager Emmings: and we might require a special meeting here or there and have increased the budget lines for

[0:49:37] Manager Emmings: our mobile devices and our travel that relates to training just because of increased market costs

[0:49:43] Manager Emmings: So those additional changes have been displayed in the budget table, I guess.

[0:49:52] Manager Emmings: And you will note that with our increases to property management and salaries and benefits

[0:49:59] Manager Emmings: in particular, and then to a couple of other areas as requested by the board, it's likely

[0:50:05] Manager Emmings: that our budget will come in at around 13% over what was put forward last year.

[0:50:11] Manager Emmings: so I wanted to flag that for the board. This is not inconsistent with other units. There has been

[0:50:17] Manager Emmings: a fairly large bump to salaries through the anticipated BCGEU agreement negotiation, so

[0:50:26] Manager Emmings: there is going to be a fairly large chunk that will be dedicated to that, and then the remainder

[0:50:31] Manager Emmings: is just a few little additions that's requested by them. I did want to flag, just looking into here,

[0:50:41] Manager Emmings: Oh, yes. The board also asked for budget cases related to First Nations engagement for our ITC plan, which will be a little the next item in the agenda.

[0:50:51] Manager Emmings: And then also for two software pieces, one related to how we do tracking of our property management internally and one related to what we call a CRM, a contact relationship management software, which ours is currently aging out.

[0:51:07] Manager Emmings: they do that periodically. Both of those business cases aren't before you. The first, because we

[0:51:14] Manager Emmings: think we're going to be able to obtain software that is of such a cost that we can wrap it into

[0:51:19] Manager Emmings: the software budget that goes forward from the information systems department. And then the

[0:51:25] Manager Emmings: second one, in conversation with Trust Area Services and other units in the Islands Trust,

[0:51:30] Manager Emmings: it's become really apparent that a contact relationship management software would be

[0:51:35] Manager Emmings: very useful for the Adams Trust as a whole so there will be a budget case likely coming from

[0:51:40] Manager Emmings: executive that will include our needs and the needs of other units and one of the big drivers

[0:51:46] Manager Emmings: of that is having a relationship management software for our First Nations work that we do

[0:51:53] Manager Emmings: because we don't currently have one. If for some reason that particular one doesn't go forward

[0:52:00] Manager Emmings: through Trust Council I will likely be coming back to you because ITC does rely on its contact

[0:52:05] Manager Emmings: contact relationship management software, and if it were to disappear on us, we would have some

[0:52:09] Manager Emmings: major issues. So we'll see how that tracks through executive committee. I also wanted to flag a

[0:52:18] Manager Emmings: couple of financial implications that are coming forward as a result of this budget request. And

[0:52:26] Manager Emmings: that is that our grant from Environment and Climate Change Canada is represented in the budget table,

[0:52:34] Manager Emmings: But staff, just wanted to flag for you that in past years, about $50,000 out of our Environment and Climate Change Canada grant has actually been going towards what we consider to be for ITC staff positions.

[0:52:49] Manager Emmings: And because of that, we are trying to manage risk in case that grant ever gets pulled back.

[0:52:56] Manager Emmings: back. And so it's staff recommendation that we slowly start to reduce the amount of that grant

[0:53:04] Manager Emmings: that is going to staff salaries that aren't our species at risk coordinator and aren't our summer

[0:53:10] Manager Emmings: student. And so in this budget, you'll notice that we've reduced it by about $15,000. And that will

[0:53:17] Manager Emmings: be added to the tax requisition for our regular staff's budget. And the intent will be to do that

[0:53:24] Manager Emmings: that in consecutive years um yeah

[0:53:29] Voice 3: yeah and then other than that um

[0:53:37] Manager Emmings: the budget is before you and

[0:53:40] Manager Emmings: I'm happy to take questions and uh and to move forward as directed questions

[0:53:49] Trustee Stamford: of the manager

[0:53:51] Trustee Stamford: uh Risa yeah

[0:53:53] Trustee Smith: thanks for this Kate it's really good I have two questions the first relates to

[0:53:58] Trustee Smith: the itc plan for first nations engagement uh well i'm super happy there's a budget item there

[0:54:06] Trustee Smith: and i don't know how to resolve this but ten thousand dollars is such a small amount of money

[0:54:11] Trustee Smith: when you think of i'm sure you know this we spend more than that on first nations engagement in the

[0:54:18] Trustee Smith: galliano conservancy association we're just we just have the benelican so i'm just um a bit

[0:54:25] Trustee Smith: concerned that you see a budget item and you know it's not enough it's good to have a budget item

[0:54:32] Trustee Smith: i'm super happy about that but i just don't know how to resolve that because there's a perception

[0:54:36] Trustee Smith: sometimes someone looks at your budget and they see it so small considering our task um i don't

[0:54:45] Trustee Smith: know maybe is there not a budget for the whole island's trust on this where we could be part

[0:54:50] Trustee Smith: of that and I would assume it would be a big budget item so that's my first question I have

[0:54:55] Trustee Smith: one other but I'll just leave it at it I don't know how to resolve it but it worries me to see

[0:55:00] Trustee Smith: it there standing there as such a small amount.

[0:55:05] Manager Emmings: Well what I can say is that the budget that's

[0:55:08] Manager Emmings: represented here is the special business case for the ITC plan referrals and engagement and it

[0:55:16] Manager Emmings: it doesn't represent our full budget for working with First Nations. We also factor in First

[0:55:22] Manager Emmings: Nations engagement into our property management budget, and that's a large part of the engagement

[0:55:27] Manager Emmings: we do with First Nations. And it also gets wrapped into our land securement budget as well as part of

[0:55:36] Manager Emmings: the way we forecast. So it is earmarked in other budget lines as well. So this particular $10,000

[0:55:44] Manager Emmings: is only for capacity funding for First Nations to respond to referrals and requests to engage

[0:55:51] Manager Emmings: on our five-year plan that we have coming up for drafting the next few years. I am not certain

[0:55:59] Manager Emmings: whether it will be enough or not, but what I'm hoping is that because we've recently sent out

[0:56:04] Manager Emmings: referrals for a three-year plan, that we'll really get a good sense of uptake from that,

[0:56:09] Manager Emmings: and that if it does turn out that we're getting a lot of response

[0:56:14] Manager Emmings: and a lot of nations that want to work with us,

[0:56:17] Manager Emmings: that we will be able to be responsive to that

[0:56:20] Manager Emmings: and increase at the board's discretion

[0:56:22] Manager Emmings: the request to trust council for that budget line.

[0:56:26] Manager Emmings: There is also the capacity for us to extend that engagement process

[0:56:31] Manager Emmings: over multiple years.

[0:56:32] Manager Emmings: So I'll get into that a little bit later

[0:56:35] Manager Emmings: when we look at the business case and the next decision item.

[0:56:38] Manager Emmings: but just to reassure the board that 10 probably about a third of what we would have available for

[0:56:45] Manager Emmings: working with First Nations and

[0:56:48] Trustee Smith: then I had a second part to that question is that okay or should I

[0:56:51] Trustee Smith: yeah that's fine so I looked at this further on there's actually the budget that's been spent to

[0:56:59] Trustee Smith: date and so I kind

[0:57:01] Trustee Smith: of look at those together and there's quite a bit of the salary and benefits

[0:57:06] Trustee Smith: benefits budget and now we're at the sort of six months uh you know looking at where we're at that's

[0:57:12] Trustee Smith: not spent and just in my years as a civil servant both for the province and the feds as a manager

[0:57:19] Trustee Smith: like this six month taking account to how much you've spent is really critical so um so we're

[0:57:26] Trustee Smith: asking for increases but we haven't spent you know there's a lot unspent up to the half point so I

[0:57:34] Trustee Smith: I just I think that makes our requests for increases weaker, but you probably know, Kate, that we we have allocated the funds and it's just that they haven't got out the door or something.

[0:57:48] Trustee Smith: So there were two items that were.

[0:57:51] Manager Emmings: Yeah, you've jumped to later in the package, but I can tell

[0:57:55] Manager Emmings: that the the budget report that the board receives is based on what's been entered into our accounting system.

[0:58:02] Manager Emmings: And we have not passed the six-month, the second quarter, I guess, of Islands Trust yet.

[0:58:10] Manager Emmings: So the salaries are really only reflective of, I think it's up to mid-July or end of July at the moment.

[0:58:17] Manager Emmings: So you have to take that with a little bit of a grain of salt.

[0:58:20] Manager Emmings: And what I can say is we're definitely tracking to spend our full salary budget this year.

[0:58:24] Manager Emmings: In fact, a little bit more.

[0:58:26] Trustee Smith: Okay. I just wanted some assurances. Thank you.

[0:58:30] Trustee Stamford: Yeah, I think that report is for the first quarter only. So yeah, we're more than on track.

[0:58:38] Trustee Stamford: Trustee Fast.

[0:58:40] Trustee Fast: Thank you. I take your point about the $10,000 line item that Trustee Smith was just talking about.

[0:58:49] Trustee Fast: I see that as a discrete project and I see the word project in there.

[0:58:54] Trustee Fast: So that is something that I think will help highlight it to other trustees when it comes to the trust council.

[0:59:04] Trustee Fast: My question was about the CRM, the contact relationship management software.

[0:59:13] Trustee Fast: I think it's great that you're looking at it across the trust because I can't imagine even doing the conservancy's work without a good contact relationship management software.

[0:59:24] Trustee Fast: I don't know if you got, I've used one and it's just fantastic.

[0:59:27] Trustee Fast: You can see who's really received what email and what newsletter when and all that kind of thing.

[0:59:34] Trustee Fast: There's a record so you can just look up individual contacts and see whether you've heard back from them or not, all that kind of thing.

[0:59:42] Trustee Fast: and uh particularly for first nations i think that would be really useful my question is um

[0:59:47] Trustee Fast: so i'm prepared to support this uh uh should it be needed to explain and um i'm also wondering

[0:59:54] Trustee Fast: did you ever get i sent you an email about the civi crm package just make

[1:00:00] Trustee Fast: sure you got it because i think it was when you were on vacation thank you thank

[1:00:03] Manager Emmings: you we received

[1:00:04] Manager Emmings: it it's actually part of the mix of the options we're considering okay so

[1:00:10] Trustee Stamford: um i would like to see

[1:00:12] Trustee Stamford: a motion on the table for this if we are generally in um consent for this boy i'm losing my words

[1:00:24] Trustee Stamford: today um go ahead trustee fast sure

[1:00:28] Trustee Fast: i'm reading from uh the report top of the report page 109

[1:00:32] Trustee Fast: that the board approved the draft 2023-24 itc budget as presented and direct staff to provide

[1:00:40] Trustee Fast: it to the director of administrative services and the director of trust area services for

[1:00:44] Trustee Fast: inclusion in the islands trust draft 2023-24 budget do i

[1:00:49] Trustee Stamford: have a seconder

[1:00:51] Trustee Fast: trustee fenton

[1:00:53] Trustee Stamford: so um you know just as a comment this is a good starting point um i can see a strong rationale

[1:01:02] Trustee Stamford: for everything here uh i am concerned that this is just one of many

[1:01:11] Trustee Stamford: budget requests that's going to come forward to trust council and that we are going to see

[1:01:17] Trustee Stamford: a significant request for a significant jump in tax requisition so as long as

[1:01:24] Trustee Stamford: the board is comfortable supporting this and being able to speak to it um i'm happy to keep moving

[1:01:32] Trustee Stamford: forward with it

[1:01:35] Voice 4: any

[1:01:38] Trustee Stamford: other comments okay hearing hearing and seeing none um i'd like to call the

[1:01:46] Trustee Stamford: vote all those in favor and I'm in agreement as well thank you very much and yeah I just see some

[1:01:58] Trustee Stamford: such important items moving forward in this um I I hope we can we can make this work so our next item

[1:02:08] Trustee Stamford: is um the ITC budget request or for business case for the First Nations engagement and that starts

[1:02:14] Trustee Stamford: starts on page 113.

[1:02:18] Manager Emmings: yes and the board kind of started into this conversation so I'll just give

[1:02:22] Manager Emmings: an overview of the business case um as directed staff prepared a business case for First Nations

[1:02:30] Manager Emmings: engagement for our ITC plan um this is for the upcoming 2026 to 2030 plan that we're hoping to

[1:02:39] Manager Emmings: to do, and it's anticipated that First Nations engagement may happen over one or two fiscal years.

[1:02:49] Manager Emmings: A couple of notes before I get into the business case. The budget request will go to

[1:02:56] Manager Emmings: the Director of Trust Area Services and Director of Admin Services to be included in the budget,

[1:03:01] Manager Emmings: But I also wanted to note that it will also become part of a representation to the Financial Planning Committee regarding First Nations reconciliation budget items,

[1:03:17] Manager Emmings: because there was a specific request from Trust Council with respect to making sure that that was adequately budgeted for in coming year.

[1:03:26] Manager Emmings: year and so the Trust Council will be able to look at that separately and prioritize it

[1:03:35] Manager Emmings: appropriately. So getting into the business case itself, the issue and the opportunity are

[1:03:45] Manager Emmings: identified in there. In particular, what we've been noting is that many First Nations are coming

[1:03:51] Manager Emmings: to us and requesting for earlier engagement and engagement before we actually prepare and finish

[1:03:59] Manager Emmings: reports that we work on. There has been some frustration expressed that they're brought in

[1:04:05] Manager Emmings: too late and also frustration expressed that there isn't any capacity funding to help them

[1:04:10] Manager Emmings: fund the staff time required to review these important guiding documents. So that's really

[1:04:16] Manager Emmings: the rationale driving this request. It also fits very well with the ITC's reconciliation declaration

[1:04:23] Manager Emmings: declaration, of course, and with the goals of the regional conservation and which supports.

[1:04:34] Manager Emmings: There are a few risk factors that staff have identified in terms of moving forward.

[1:04:41] Manager Emmings: At the moment, we don't have a senior intergovernmental policy analyst on staff.

[1:04:47] Manager Emmings: So at the moment, we're, we're moving things forward as best we can, as staff without that

[1:04:53] Manager Emmings: resource available to us. And we're hopeful that that that we continue to move forward in a good

[1:05:01] Manager Emmings: way with the training that we have. But it will be helpful when we have a new staff member on

[1:05:08] Manager Emmings: who can help us to move these initiatives forward. We also identified that, you know,

[1:05:14] Manager Emmings: there are risk factors involved with low engagement of First Nations, but also with

[1:05:19] Manager Emmings: potential high engagement of First Nations, it's possible we may get a large number of nations

[1:05:25] Manager Emmings: coming back and wanting to engage with us and wanting to have capacity funding. In which case,

[1:05:31] Manager Emmings: we have a couple of ways we can mitigate that. We could go for a special budget request to

[1:05:37] Manager Emmings: executive committee to bump the funding. We could try to pull from other budget areas that the ITC

[1:05:44] Manager Emmings: has to fund that. And we could consider extending engagement over a couple of years to try and

[1:05:50] Manager Emmings: make sure that we have sufficient funding. As mentioned in the prior item, my hope is that

[1:05:56] Manager Emmings: over the next month here, as we start to get responses back from First Nations, both our

[1:06:01] Manager Emmings: interim plan, that I might have a sense of how many of them want to engage with us on this

[1:06:07] Manager Emmings: upcoming one. The letter that we prepared for nations included the intent to move forward with

[1:06:13] Manager Emmings: them or fulsome engagement and a request for them to let us know if they would like to participate

[1:06:18] Manager Emmings: in that and so it's possible that we might have a good indication of that that will help to inform

[1:06:24] Manager Emmings: iterations of the budget that come forward in December. So we put forward three options we

[1:06:33] Manager Emmings: always put forward a status quo option that's just part of what what's required staff are not

[1:06:38] Manager Emmings: recommending that because it doesn't adequately resource us for this type of engagement and I

[1:06:44] Manager Emmings: I don't think that staff have the capacity to or staff have the capacity to put it out there in the same way,

[1:06:51] Manager Emmings: but I don't think we're going to get the response that we want.

[1:06:54] Manager Emmings: So we put forward a fully funded one at $10,000.

[1:06:57] Manager Emmings: And then there is also the opportunity to reduce the funding request if the board should choose to do that.

[1:07:05] Manager Emmings: I don't think I'll say too much more about the other sections because a lot of it is covered in a few of the other areas.

[1:07:13] Manager Emmings: I suppose the only other thing I will note is that when it comes to staff resourcing, this will take up a fair bit of particularly my time over the next year.

[1:07:23] Manager Emmings: And so because of that, it will reduce the opportunities of engaging me in other projects.

[1:07:29] Manager Emmings: So I'll just put that out there. We'll also need some support from other staff and Trust Conservancy and also from Trust Area Services as this kind of overlaps with their work as well.

[1:07:39] Manager Emmings: well. We have been in conversation with the Ministry of

[1:07:44] Manager Emmings: Municipal Affairs about our referrals process for First

[1:07:48] Manager Emmings: Nations, but also with the Ministry of Indigenous

[1:07:51] Manager Emmings: Relations and Reconciliation to seek their expertise. And I'm

[1:07:55] Manager Emmings: anticipating that we're going to need to do that as well. And so

[1:07:58] Manager Emmings: that's part of the plan as well. And I think I will leave it

[1:08:04] Manager Emmings: there and open the floor for any questions that you have for the

[1:08:08] Manager Emmings: chair any

[1:08:10] Trustee Stamford: comments from

[1:08:13] Voice 3: trustees uh risa don't can't hear you sorry

[1:08:24] Trustee Smith: i've got so many questions

[1:08:26] Trustee Smith: i did communicate with claire frader a little bit about this i'm um i as i see it kate emmings

[1:08:35] Trustee Smith: is already maxed out so now she's got another big job it's a big job and i i did ask claire if we

[1:08:44] Trustee Smith: we were going to fill that position of the First Nations liaison person.

[1:08:48] Trustee Smith: And she said wisely that you're doing a needs assessment

[1:08:51] Trustee Smith: before you even advertise the position to see what's really needed,

[1:08:55] Trustee Smith: which is, I think, a good idea.

[1:08:57] Trustee Smith: But I just want to have some clarity on whether this is like a very

[1:09:02] Trustee Smith: interim measure that the ITC manager would have to do this

[1:09:07] Trustee Smith: and that the plan is actually to fill that position.

[1:09:14] Manager Emmings: Yeah, unfortunately, Director Freider is in another meeting this morning and wasn't able to join us, but all I can say is that usually what would happen is I would work in tandem with the senior intergovernmental policy advisor to try and work through these referrals.

[1:09:31] Manager Emmings: referrals my hope is that we will have someone on staff at some point next year and that might

[1:09:37] Manager Emmings: affect the timing of any referrals out um in absence of that knowledge at the moment um

[1:09:46] Manager Emmings: i think it is a priority for the board but also for us as staff in terms of moving forward in a

[1:09:55] Manager Emmings: good way and if we don't have that position um i can certainly come back to the board and just

[1:10:00] Manager Emmings: indicate to you what things might be put on hold if we do need to carry it forward on our own.

[1:10:07] Manager Emmings: My sense at the moment, as I've been starting to think about work planning for the next year,

[1:10:12] Manager Emmings: is that it would be things like acquisitions, because we're the manager, in addition to the administrative

[1:10:19] Manager Emmings: requirements of this position in terms of staff management, budget management,

[1:10:24] Manager Emmings: The other piece that it typically helps a lot with is negotiation of land acquisitions.

[1:10:33] Manager Emmings: So those are the things that would likely be impacted by this.

[1:10:42] Voice 3: Trustee Kenton.

[1:10:47] Trustee Fenton: Thank you. Yeah, I fully support the 10,000.

[1:10:52] Trustee Fenton: I think it's the side of the equation that's been lacking, and not just the Conservancy, but also Trust Council, still lacking on that side of the equation.

[1:11:06] Trustee Fenton: I think it puts you in a better position going forward in the next fiscal.

[1:11:14] Trustee Fenton: But I echo Lisa's earlier concerns that $10,000 isn't much in today's dollars.

[1:11:21] Trustee Fenton: um and but having some of the answers to her questions i mean there are other avenues and

[1:11:29] Trustee Fenton: ways of exploring it should that be an issue and two that it's it's a project versus the global

[1:11:35] Trustee Fenton: budget um so i think you're in good you know you're able to manage that as things come up

[1:11:42] Trustee Fenton: and um the other piece of this is uh across my mind that it's probably important that we can

[1:11:49] Trustee Fenton: learn and refine the justifications because I know just my experience with it is it's really

[1:11:57] Trustee Fenton: difficult every First Nations community is different and they all have different approaches

[1:12:02] Trustee Fenton: and have maybe different expectations so again sort of like the monitoring of our ecosystems as

[1:12:09] Trustee Fenton: we plant trees an opportunity to collect some information inside that just helps inform us

[1:12:15] Trustee Fenton: as we go forward how this amount works how our referrals sort of the gestures with respect to

[1:12:22] Trustee Fenton: stipends and honorarium it's very you know just anything we can sort of collect as we go along

[1:12:29] Trustee Fenton: puts us in a better position as we go forward to look at budgets and say well no no in reality we

[1:12:35] Trustee Fenton: needed a hundred thousand not ten um but you know just i know just food for thought thank you thank

[1:12:44] Trustee Stamford: Thank you, Trustee Fenton.

[1:12:47] Voice 3: Trustee Adams, did you have your hand up?

[1:12:51] Voice 3: No.

[1:12:53] Voice 3: Okay.

[1:12:58] Trustee Stamford: So, I mean, I really hear what people are saying and how it fits into the greater budget from Islands Trust Conservancy and the direction that the Islands Trust is going as a whole with its First Nations engagement.

[1:13:11] Trustee Stamford: I'm hoping that this will be a more coordinated effort in a more general sense once we get a new job description and a new person in the intergovernmental position.

[1:13:30] Trustee Stamford: So hopefully I do hear that we're going to probably have to slow down across the board as our engagement becomes more formalized and hopefully get becomes more successful.

[1:13:45] Trustee Stamford: So maybe our expectations need to change. Manager Emmings.

[1:13:52] Manager Emmings: um i just uh wanted to send my appreciation for the board's concern about the amount of staff time

[1:13:59] Manager Emmings: that it sees that i might need to spend on it but also say that i didn't actually offer a fourth

[1:14:05] Manager Emmings: option which is if the board does feel that this is inadequate in terms of funding it could consider

[1:14:12] Manager Emmings: increasing the budget request and staff are willing to do that if that's the desire trusty

[1:14:23] Trustee Stamford: fast i

[1:14:24] Trustee Fast: am i take your point uh trustee or manager emmings but i'm i like having this as a discrete

[1:14:34] Trustee Fast: limited step one project that we can evaluate later and that is um uh and can be looked at as

[1:14:43] Trustee Fast: uh um a first step by the other trustees who will be looking at it at trust council uh with all the

[1:14:51] Trustee Fast: other work to do so i'm uh i'm in support of this for um this year thank you okay um

[1:14:59] Trustee Stamford: so given that

[1:15:00] Trustee Stamford: could i get someone to make the motion and i think it's on page 113

[1:15:10] Voice 4: or

[1:15:12] Voice 3: we have the recommendation

[1:15:14] Voice 3: here in front of us i think i saw doug's hand yeah go ahead doug

[1:15:21] Trustee Fenton: great thanks i moved it beyond

[1:15:24] Trustee Fenton: Islands Trust Conservancy Board submit its short-term business case. Islands Trust Conservancy

[1:15:31] Trustee Fenton: plan First Nations engagement $10,000 to the Financial Planning Committee for inclusion in

[1:15:39] Trustee Fenton: the draft 2023-24 Islands Trust. Can

[1:15:45] Trustee Fast: I ask something quick? Yeah. Can we add the word

[1:15:50] Trustee Fast: word project in there, partly because it'll make it match the wording in the previous

[1:15:57] Trustee Fast: in 5.1.3, and also because it'll get across that idea that this is a discrete project.

[1:16:04] Trustee Fast: So it's First

[1:16:05] Trustee Stamford: Nations Engagement Project dash 10,000. Is that correct?

[1:16:10] Trustee Stamford: Yeah.

[1:16:11] Trustee Stamford: Can we make that as a friendly amendment? We haven't had a seconder yet.

[1:16:15] Trustee Fast: Then I will second it.

[1:16:16] Trustee Stamford: Okay. Is that clear, Manager Emmings, that we can make that adjustment?

[1:16:24] Manager Emmings: I think so. I'm just going to share it and make sure that we've got it.

[1:16:35] Manager Emmings: So I think what I heard was just the addition of this project.

[1:16:45] Trustee Stamford: Correct. And Trustee Fast seconded it.

[1:16:50] Trustee Stamford: yeah

[1:16:51] Trustee Fast: because on page 110 it's called project itc plan first nations engagement so i just

[1:16:58] Trustee Fast: wanted to make sure that word was in there thank you is there any

[1:17:01] Trustee Stamford: other questions or comments

[1:17:04] Trustee Stamford: um seeing none i'd like to call the vote all those in favor and that passes unanimously i'm

[1:17:13] Trustee Stamford: in favor as well okay thanks very much and we're running about half an hour behind but i think

[1:17:23] Trustee Stamford: we can keep going till um 10 25 or 11 25 11 30 at like a 10 minute break

[1:17:31] Trustee Stamford: um so our next item is the nighthawk hill nap tap covenant that's a late item

[1:17:45] Voice 5: very dwarfed by these giant fawn lilies behind me it's a bit disconcerting

[1:17:52] Voice 5: so yes it was a late item uh because we were having some delays in in organizing things but

[1:17:59] Voice 5: hopefully everyone had a chance to um look through so uh as as you'll recall this is an

[1:18:07] Voice 5: expansion of an existing napkin covenant on north fender so it's an addition of just under a hectare

[1:18:14] Voice 5: adjacent to a protected area that was also just under a hectare so we get a 1.879 hectare area

[1:18:22] Voice 5: now that's protected it is substantially similar to our template covenant the the main difference

[1:18:33] Voice 5: is that although the pieces are adjacent the driveway runs through the protected area

[1:18:41] Voice 5: so that dividing line that you see between these two covenant areas on the survey is a driveway

[1:18:49] Voice 5: and you know it's not improved narrow driveway but the landowners requested a reserved right to

[1:18:57] Voice 5: create a little small pullout so that one car can pull over another pass if that becomes

[1:19:01] Voice 5: necessary in the future so that was listed as a change from from our normal covenant

[1:19:12] Voice 5: And so there's also a right for them to maintain the ditching and the drainage and the driveway itself.

[1:19:19] Voice 5: This is something that exists in some of our other covenants.

[1:19:24] Voice 5: It's not anything new.

[1:19:25] Voice 5: One thing that is slightly unusual, although, again, not the first time it's been done, is that because it's a NAPTEP covenant, the change to the covenant area does require issuance of a new tax exemption certificate, which Trust Council deals with.

[1:19:41] Voice 5: but the existing covenant will need to get discharged what our legal counsel advised was

[1:19:47] Voice 5: that we just create a new covenant registered for the whole new protected area discharge the

[1:19:53] Voice 5: previous one it keeps things clean and simple so we've got a double-barreled resolution and

[1:20:00] Voice 5: recommendation here one slight hitch is that the baseline inventory has not been completed yet

[1:20:09] Voice 5: or or if it's been completed we've not yet had a chance to review it and include it so

[1:20:14] Voice 5: what we are recommending is that the board consider approving the covenant as drafted here

[1:20:24] Voice 5: as you've got it here subject to manager emmings approval of the baseline inventory once we see it

[1:20:34] Voice 5: and direct the chair to sign the covenant at that time and also then to discharge the covenant once

[1:20:43] Voice 5: the new one is registered okay is

[1:20:48] Trustee Stamford: that clear as mud for everyone sorry

[1:20:50] Voice 5: i i i no that's okay

[1:20:52] Voice 5: but i can explain again no

[1:20:56] Trustee Stamford: i i think reading the report i i certainly understood it

[1:21:00] Trustee Stamford: uh any questions of clarification from trustees trustee fast i

[1:21:06] Trustee Fast: was just going to move the motion

[1:21:07] Trustee Fast: it was clear uh report to me yeah and uh i like the subject to um uh clause and the idea of just

[1:21:15] Trustee Fast: replacing a a half covenant with a another covenant rather than having two seems to make

[1:21:22] Trustee Fast: sense to me and all that so i'd like to move the motion okay go ahead um that the islands trust

[1:21:29] Trustee Fast: Conservancy Board approves the revised Nighthawk Hill Naptep Covenant and authorizes the chair

[1:21:38] Trustee Fast: to sign the Nighthawk Hill Naptep Covenant with Andreas Nowak and Mary Rare over a portion of

[1:21:48] Trustee Fast: the land described as Lot 38, Section 7, Pender Island, Cowichan District, Plan 32261, except

[1:21:55] Trustee Fast: except part in Plan 35333, PID 001081-110,

[1:22:02] Trustee Fast: subject to receiving an updated baseline documentation report

[1:22:05] Trustee Fast: that's acceptable to the Islands Trust Conservancy Manager

[1:22:08] Trustee Fast: and direct staff to register the covenant.

[1:22:11] Trustee Stamford: The seconder, Trustee Fenton.

[1:22:17] Trustee Stamford: And any comments or questions?

[1:22:21] Trustee Stamford: Seeing none, I'd like to call the vote.

[1:22:23] Trustee Stamford: All those in favour?

[1:22:26] Trustee Stamford: And that passes unanimously.

[1:22:28] Trustee Stamford: thank you and then number two that

[1:22:32] Trustee Fast: the islands trust conservancy board authorizes the chair

[1:22:34] Trustee Fast: to sign discharge for covenant ca 28 26 6 8 9 and direct staff to register the discharge

[1:22:42] Trustee Fast: subject to registration of a covenant over the expanded protection area seconder uh

[1:22:52] Trustee Stamford: trustee adams

[1:22:53] Trustee Stamford: and if there's no other questions i'd like to call a vote all those in favor

[1:23:01] Trustee Stamford: and that passes unanimously thank you very much and i'll be signing those off soon hopefully

[1:23:11] Trustee Stamford: um okay so we're hitting 11 25 we have a break at this time um it'll just be for 10 minutes and

[1:23:20] Trustee Stamford: And I'm sure we'll be able to make up the time as we move through this agenda.

[1:23:24] Trustee Stamford: So I will see you back here at 25 to 12.

[1:23:31] Trustee Stamford: Everybody appreciate it.

[1:23:34] Trustee Smith: Sorry, I didn't know that.

[1:23:35] Trustee Smith: I'm going to go get a

[1:23:35] Voice 3: cup of tea.

[1:24:06] Voice 3: Sue Ellen, your hand is up.

[1:24:08] Voice 3: Have you got?

[1:24:09] Voice 3: Let me just find the right thing.

[1:24:21] Manager Emmings: There we go.

[1:24:23] Manager Emmings: So this is just a briefing for the board to remind you that we are in election season,

[1:24:28] Manager Emmings: season in case anybody forgot um the uh oh actually let me just oh I do have it shared

[1:24:36] Manager Emmings: um the election of course will occur on on October 15th and um as that happens new elect

[1:24:44] Manager Emmings: new elected trustees are going to form a new council uh in November there is a meeting uh

[1:24:50] Manager Emmings: november it's 17th 18th 19th um in which the um the elections for all of the related committees

[1:25:00] Manager Emmings: for islands trust occur and that will include uh the election for island's trust conservancy board

[1:25:05] Manager Emmings: members um who are elected from trust council so at that time there will be two uh two members

[1:25:11] Manager Emmings: elected from trust council and then after the elections occur for executive committee

[1:25:15] Manager Emmings: one member will be elected from executive committee to represent executive committee at the end of the Trust Consumency Board.

[1:25:23] Manager Emmings: So staff at the moment are preparing orientation materials for Trust Council.

[1:25:30] Manager Emmings: And I wanted to just let you all know that we are in that process

[1:25:35] Manager Emmings: and give you the opportunity to provide any tidbits of information that you feel strongly about sharing to future trustees

[1:25:43] Manager Emmings: that may wish to run for the Island Trust Conservancy Board at that time.

[1:25:48] Manager Emmings: Just a side note, it's also quite possible that we will have an additional appointed member for our November meeting.

[1:25:55] Manager Emmings: The board hosting closes on October 7th, and I've had some conversations with the Crown agencies and Board Resourcing Office

[1:26:05] Manager Emmings: that indicate that they've had good responses so far.

[1:26:08] Manager Emmings: I think they have something like 11 applicants to date, and they're coming through the door.

[1:26:14] Manager Emmings: So it's possible we may have some familiar faces coming back in November, but also a

[1:26:21] Manager Emmings: number, it might be possible to have some new ones as well.

[1:26:24] Manager Emmings: So I'll just open it up there, and if the board would like anything in particular to

[1:26:28] Manager Emmings: be shared or wants to make any notes for staff in terms of the materials going forward as

[1:26:33] Manager Emmings: orientation, I'm happy to take feedback.

[1:26:34] Manager Emmings: um

[1:26:36] Trustee Stamford: i just want to let trustee smith know we we just jumped to 5.2.2 so we could keep going and

[1:26:43] Trustee Stamford: then we'll come back to 5.2.1 afterwards um so uh comments and ideas for inclusion trustee fest

[1:26:52] Trustee Stamford: yeah

[1:26:53] Trustee Fast: sure just um a couple of comments one is that when executive committee is elected by trust

[1:27:01] Trustee Fast: Council. I believe that the new chair, whoever that or the re-elected chair, appoints one of

[1:27:09] Trustee Fast: the executive committee rather than elects them. I think that's true. And then I think that's how

[1:27:16] Trustee Fast: I got here. And then secondly, I just wanted to recommend, this is a page, it's a slide sort of

[1:27:26] Trustee Fast: page from the binder that went to the islands trust breakfast at the union of bc municipalities

[1:27:32] Trustee Fast: and it's just sort of an an update a 2022 highlight so far and um this might be useful

[1:27:39] Trustee Fast: to send to anybody uh new trustees or people who are interested in being trustees just to bring

[1:27:47] Trustee Fast: them up to date um with i thought it was really useful so

[1:27:53] Trustee Stamford: it it we can't see it all so if you

[1:27:56] Trustee Stamford: Is there any way you could scan and send that or some way send it to us?

[1:28:02] Trustee Fast: Well, maybe Kate Emmings could do it.

[1:28:04] Trustee Fast: I believe Claire Brader did it.

[1:28:07] Trustee Fast: I'm not sure, but it was page seven of the binder that went to the Islands Trust Breakfast.

[1:28:13] Trustee Fast: I'm afraid I've written all over mine.

[1:28:16] Trustee Fast: I've presented this particular slide at the breakfast.

[1:28:21] Trustee Fast: But I just recommend it.

[1:28:23] Trustee Fast: it's like a high level little overview of what's happened recently thank you

[1:28:28] Trustee Stamford: okay it sounds like

[1:28:30] Trustee Stamford: um uh Carmen says she can find it so that's good um I would like to see a copy um so it there

[1:28:39] Trustee Stamford: from the report you can see there were some concerns about providing too much to trustees

[1:28:44] Trustee Stamford: um I personally feel that give it to give everything to them and they can sift through

[1:28:52] Trustee Stamford: to what works for them um but it's been quite a while since i was a new trustee so i'm interested

[1:28:57] Trustee Stamford: to hear from uh trustee fenton what you know are the islands trust conservancy part of the

[1:29:07] Trustee Stamford: um information introduction um do you remember was it adequate was it um

[1:29:15] Trustee Stamford: um you in particular did you see anything that could be improved

[1:29:20] Trustee Fenton: i think i well i think um i would yeah it was overwhelming in the sense of you know trying to

[1:29:28] Trustee Fenton: take it all in especially with the conservancy as well but it's one of those iterative pieces

[1:29:33] Trustee Fenton: where you just gotta you ought to put this information in a place where we can go back

[1:29:38] Trustee Fenton: and find it and refer to it and that's sort of that you know classic you know you're learning

[1:29:43] Trustee Fenton: as you go and um you have to go back now but the fog is cleared and you can actually go back and

[1:29:50] Trustee Fenton: read whatever new policy or that's how you do this process um so i think that that whole

[1:29:57] Trustee Fenton: too much information is is a reality but

[1:30:00] Trustee Fenton: I agree. It's put it out there, but we have to be able to go back and find it, not just rely on.

[1:30:06] Trustee Fenton: So I think they do have that folder set up on WebDAV that is helpful.

[1:30:10] Trustee Fenton: But sometimes when you actually have gone back to look for specific documents, I haven't been able to find it.

[1:30:16] Trustee Fenton: We've had to actually get it sent to me. So that's where all of that information could be.

[1:30:22] Trustee Fenton: and then I put in a fashion a system where I laid out in a fashion that is easy to find it or later

[1:30:30] Trustee Fenton: you know two years down the road when you're doing committee yeah yeah

[1:30:34] Voice 3: yeah any other comments

[1:30:39] Voice 3: trustee Adams yeah

[1:30:42] Voice 11: I just um a couple of things um oh I did just check in uh trustee fast it is

[1:30:50] Voice 11: an election from the executive committee so maybe it didn't feel like that but it was thank you

[1:30:56] Voice 11: i don't know if that's what did happen but that's what the access

[1:31:03] Trustee Fast: it's a long time ago thank you for the clarification

[1:31:08] Voice 11: um i guess i'm just wondering i don't know if kate knows the answer to this or not

[1:31:12] Voice 11: but um i do

[1:31:14] Voice 11: recall we used to send out right immediately after the election and a welcome letter to the people

[1:31:21] Voice 11: who had just gotten elected and in

[1:31:24] Voice 11: that there was a little brochure about you know kind of

[1:31:27] Voice 11: promoting the islands trust conservancy is something they might like to consider so so

[1:31:32] Voice 11: that they didn't arrive at trust council and

[1:31:36] Voice 1: it was a

[1:31:36] Voice 11: new thought because they have there's so

[1:31:39] Voice 11: many things coming at them you know yeah

[1:31:41] Voice 11: there was some little attachment or enclosure that we

[1:31:45] Voice 11: included in that letter that was

[1:31:46] Voice 11: encouraging them to consider um running to be on the island's trust

[1:31:52] Voice 11: conservancy so that would i think that's a helpful thing to do to get people aware of the position

[1:31:59] Voice 11: as soon as possible and that letter again i don't know if this is still done but it used to go up

[1:32:04] Voice 11: Well, it actually went out the Monday after the election, so we had it all set up and ready to go, obviously.

[1:32:14] Trustee Stamford: Yeah, that's a really good idea. I'm thinking something printed will help differentiate the Conservancy from the huge amount of electronic connections that we'll be getting.

[1:32:31] Trustee Stamford: as um is um the conservancy staff set up just to create a letter like that on a short turnaround

[1:32:40] Voice 11: and maybe i should just clarify this was a generic letter that went out to all newly elected

[1:32:46] Voice 11: trustees about balance trust generally but included was an attachment about the positions

[1:32:52] Voice 11: that they would they could consider running for as representatives on from trust council on these

[1:32:58] Voice 11: on the island stress conservancy

[1:33:00] Voice 2: and

[1:33:01] Manager Emmings: i anticipate that that letter will be going out

[1:33:04] Manager Emmings: take the point about including an actual hard copy for sure yeah i

[1:33:09] Trustee Stamford: mean we have we have such

[1:33:11] Trustee Stamford: beautiful um printed reports and i'm not suggesting sending them all out um like the

[1:33:20] Trustee Stamford: regional conservation report um but a link and some kind of photographic representation of

[1:33:29] Trustee Stamford: enticing them to at least look at it i think those are really good rounded documents

[1:33:33] Trustee Stamford: to provide that on our our annual report um excellent way of introducing the islands

[1:33:41] Trustee Stamford: trust conservancy uh trustee fast

[1:33:44] Trustee Fast: um thank you chair yeah my um comment is i heard the word

[1:33:52] Trustee Fast: islands trust conservancy info would be included and i just wanted to flag with the board that

[1:33:58] Trustee Fast: my impression has been growing and the way I find it helpful to describe the Islands Trust

[1:34:05] Trustee Fast: Conservancy is to describe it first maybe that's just because I'm here on Bowen Island but it's the

[1:34:12] Trustee Fast: growing protected area network with the education and stewardship it's what I call the biodiversity

[1:34:20] Trustee Fast: diversity agency side it's the arm that is the biodiversity agency in the way I describe it to

[1:34:28] Trustee Fast: people they get that and then I say on the other side is the federation of islands that is trust

[1:34:36] Trustee Fast: council sitting together as 26 trustees and then there's the LTCs but they know all about that

[1:34:44] Trustee Fast: we don't know about that on Bowen and so I just describe it as these two arms that are equivalent

[1:34:51] Trustee Fast: And so I just wanted to pass that along in terms of beginning the impression that Islands Trust Conservancy is designed to grow, not that it's a subset of, because then I think you might reduce the friction at every budget time about why is this budget going up?

[1:35:20] Trustee Fast: if it's understood that this is an equivalent arm and it's set up differently um then uh and

[1:35:31] Trustee Fast: separate from trust council anyway um i'll just leave it there thank you trustee adams

[1:35:37] Trustee Fast: you know just

[1:35:37] Voice 11: another point um and i was looking on page 147 which is the trust meeting scheduled

[1:35:45] Voice 11: from 2018 when the orientation happened and so we're sort of assuming something

[1:35:50] Voice 11: like this is being developed again for this time we we don't have that right

[1:35:56] Manager Emmings: we

[1:35:57] Manager Emmings: don't in actual fact concurrent to this meeting they're meeting about orientation

[1:36:01] Manager Emmings: of new trustees

[1:36:03] Voice 11: so I don't

[1:36:04] Manager Emmings: have the materials yet but the anticipation is

[1:36:07] Manager Emmings: that there will be some comparable if a little bit different right

[1:36:11] Voice 11: so um one

[1:36:13] Voice 11: One thing I noticed on this one is that,

[1:36:17] Voice 11: which is a little different from ones

[1:36:19] Voice 11: that I remember being involved in,

[1:36:21] Voice 11: is that the trustees are being asked to give notice

[1:36:27] Voice 11: of intent to be nominated to the Allen's Trust Conservancy

[1:36:31] Voice 11: before they've received an orientation

[1:36:33] Voice 11: about what the Allen's Trust Conservancy is.

[1:36:36] Voice 11: And I think it works better if they can get that orientation

[1:36:41] Voice 11: orientation about what the Honest Trust Conservancy is before they ask to put their name up, right?

[1:36:49] Voice 11: So if we could recommend that to the management team that are designing this schedule, I think

[1:36:56] Voice 11: that would be a helpful little tweak. And then I guess just the other question I have, just in

[1:37:02] Voice 11: terms of our first meeting after the election, we're going to have, who knows how many of us

[1:37:09] Voice 11: will be sitting around the table i know i will be but and and uh fessy smith will be um and then i

[1:37:17] Voice 11: guess we just don't know after that right so um with my i'm just wondering about that first agenda

[1:37:24] Voice 11: if we've got room in that to do a little bit of um i my well my guess would be that that's going

[1:37:33] Voice 11: to be for people that are brand new members and especially if we have a new board appointee

[1:37:39] Voice 11: or ministerial appointee we maybe need to keep that agenda pretty light and focus on some

[1:37:45] Voice 11: orientation things ourselves that might not have been covered at the trust council orientation

[1:37:53] Voice 11: in addition to elections because we have to do them at that meeting too right so yeah

[1:38:01] Voice 11: it's going to be yeah so i wouldn't put too much heavy stuff on it

[1:38:04] Voice 11: it would be my suggestion thank

[1:38:06] Manager Emmings: you that's good advice

[1:38:09] Trustee Stamford: well i i know this is important but i don't want to spend too much more time on this because we

[1:38:13] Trustee Stamford: are running behind so trustee fast do you have a brief point nope

[1:38:18] Trustee Fast: i'll take it

[1:38:19] Trustee Fast: to the end i'll

[1:38:20] Trustee Fast: take that to executive committee too i'd appreciate all that thank you so

[1:38:24] Trustee Stamford: let's quickly move back to

[1:38:25] Trustee Stamford: if there's no

[1:38:26] Trustee Stamford: other comments um about the orientation let's move back to cop 15 convention

[1:38:33] Trustee Stamford: Convention on Biological Diversity.

[1:38:36] Trustee Stamford: And Trustee Smith, are you taking that?

[1:38:40] Trustee Smith: Yeah, sure.

[1:38:40] Trustee Smith: I'll be super brief because I know you're.

[1:38:42] Trustee Smith: It's just I want people to be aware that there is this

[1:38:45] Trustee Smith: the once every 10 years Convention on Biological Diversity meeting.

[1:38:50] Trustee Smith: And it's supposed to be in China, but it happens that it's going to be in Canada

[1:38:54] Trustee Smith: because China decided not to have it.

[1:38:56] Trustee Smith: And so that's a big game changer for Canada.

[1:39:00] Trustee Smith: And the government of Canada will have a Canadian pavilion.

[1:39:03] Trustee Smith: and I'll be there for IUCN who I work for but I am putting in a proposal for the Canadian I put

[1:39:10] Trustee Smith: in a proposal for the big meeting but for the Canadian pavilion to have something on this

[1:39:15] Trustee Smith: biodiversity climate change nexus and the kind of work that's being done across Canada and

[1:39:20] Trustee Smith: profile some of the great work that's happening across the country actually and a lot of partners

[1:39:25] Trustee Smith: a lot of NGOs are involved in that and I just wanted to know if ITC wanted to

[1:39:32] Trustee Smith: you don't have to do anything actually I'm leading it and you don't even know if it'll be accepted at

[1:39:38] Trustee Smith: this point you know but even that biodiversity and climate change nexus is on the agenda is

[1:39:43] Trustee Smith: there because I really push for it so my point would be that if it is accepted would you want

[1:39:52] Trustee Smith: to be a I just say a partner in quotes because I'll be making a presentation and if you do I

[1:39:59] Trustee Smith: I would probably include one slide on the work that we're doing at ITC because I think it's a

[1:40:07] Trustee Smith: bit unique and would be of interest nationally and internationally. So it's not a big deal.

[1:40:14] Trustee Smith: I'm going anyways. It doesn't cost you any money. You don't have to do any work. I'm going.

[1:40:18] Trustee Smith: But I don't want to speak or even have a slide on ITC if you guys aren't comfortable. And obviously,

[1:40:25] Trustee Smith: I'd show it to you beforehand but that's so just that's it there's not really any

[1:40:30] Trustee Smith: thing to say I just want you to be aware it's quite a big deal there'll be probably

[1:40:35] Trustee Smith: you know 8,000 people there at least

[1:40:41] Voice 4: yeah

[1:40:41] Trustee Stamford: I don't know I don't know why we would want that no I'm just kidding um what do people think

[1:40:50] Trustee Stamford: that

[1:40:50] Trustee Fast: go ahead trustee fast well I think it's a great idea and I uh welcome the opportunity and

[1:40:56] Trustee Fast: if i can help in any way but otherwise i'd like to just leave it up to trustee smith to work with

[1:41:00] Trustee Fast: manager emmings and whoever including whatever yeah yeah

[1:41:06] Trustee Fenton: diddle trustee fast i think it does

[1:41:09] Trustee Fenton: an excellent opportunity and uh it's such a cool yeah it's one of those subliminal advertising

[1:41:16] Trustee Fenton: pieces that will pay off in the in the bigger picture where they sort of connect the dots

[1:41:20] Trustee Fenton: over time so yeah

[1:41:22] Trustee Stamford: great and

[1:41:23] Trustee Stamford: thank you for bringing our

[1:41:24] Trustee Fenton: attention is

[1:41:26] Trustee Stamford: this something staff i mean it

[1:41:27] Trustee Stamford: seems very minimal um but i'm hoping staff are able to to step up and and help with the one slide

[1:41:34] Trustee Stamford: um because we could really make this this um you know it's so good for our profile it's excellent

[1:41:42] Trustee Stamford: so yes

[1:41:44] Manager Emmings: we'd be happy to help okay

[1:41:47] Trustee Stamford: great great good okay well that sounds exciting uh trustee

[1:41:53] Trustee Stamford: fenton i

[1:41:55] Trustee Fenton: just um i'm just wondering is uh is there it's a membership the actual organization

[1:42:01] Trustee Fenton: is islands trust conservancy part of or an underling organization nationally that's

[1:42:09] Trustee Fenton: dovetails into the international or global um say

[1:42:14] Trustee Smith: i don't understand the question so

[1:42:16] Trustee Fenton: how does it as

[1:42:17] Trustee Fenton: an organization how does it fit into this global organization as far as oh

[1:42:23] Trustee Smith: i'm just saying i'm

[1:42:25] Trustee Smith: going to put in a proposal for a side event and i've got a list of a whole bunch of organizations

[1:42:30] Trustee Smith: that would be partnering or want to be profiled and i would just put the i the island's trust

[1:42:35] Trustee Smith: conservancy as one of those but i'll send you the one i'm submitting and everything okay does

[1:42:42] Voice 3: that answer

[1:42:42] Trustee Smith: you yeah it doesn't have to fit into any it it only fits into that we're canadian and

[1:42:47] Trustee Smith: we're doing something

[1:42:48] Trustee Smith: on that uh on this uh and also we do get federal funding to do it like it's

[1:42:56] Trustee Smith: awesome that we get that species at risk money so yeah i want to i want to be able to thank the

[1:43:02] Trustee Smith: government for everything that they do yeah super

[1:43:07] Trustee Stamford: well i'm looking forward to see more about that

[1:43:10] Trustee Stamford: when it comes out um if there's no other comments we've got so i have 5.2.3 sandy beach nature

[1:43:20] Trustee Stamford: reserve am i off oh

[1:43:23] Manager Emmings: um i think we are i think you're right actually

[1:43:29] Manager Emmings: um

[1:43:30] Trustee Fast: 5.3.2 main island page

[1:43:35] Trustee Fast: 150.

[1:43:36] Trustee Stamford: oh okay so i i've left something but anyway let's go to main island and then actually chair

[1:43:42] Trustee Stamford: i

[1:43:42] Manager Emmings: think you're right i think i just don't have it in this particular package i'm looking at

[1:43:47] Manager Emmings: yeah that was part of a separate package

[1:43:53] Trustee Fast: oh that's the letter sorry yeah i

[1:43:57] Manager Emmings: know it's actually briefing yes that went out on thursday

[1:44:04] Manager Emmings: day. I just don't have it included, so I'll grab it.

[1:44:10] Trustee Stamford: It was supposed to be in the initial,

[1:44:12] Trustee Stamford: the final, final package, I think, or it came in separately. Hang on.

[1:44:23] Voice 13: And what have I got up here

[1:44:25] Voice 13: now?

[1:44:29] Manager Emmings: Yes, my apologies. I'm going to pass this over to Nuala Murphy, who will be sharing with

[1:44:37] Manager Emmings: but also Sandy Beach Nature Reserve Management Plan updates.

[1:44:41] Voice 2: Okay, great.

[1:44:42] Voice 2: So it's just an update on a response that we have received from the Squamish Nation

[1:44:49] Voice 2: after we submitted the Sandy Beach Nature Reserve Management Plan

[1:44:53] Voice 2: to their new Squamish Connect portal.

[1:44:57] Voice 2: And it involved making some changes, as is listed in the briefing.

[1:45:04] Voice 2: I hope you did get a chance.

[1:45:05] Voice 2: I'm sorry it came in late.

[1:45:07] Voice 2: it included not using lightens to describe the whole island of keats julie gave us the name

[1:45:16] Voice 2: the squamish have for the area that includes the sandy beach nature reserve which is hopeless

[1:45:21] Voice 2: which is so fantastic to have and it would involve updating the engagement section to include the

[1:45:28] Voice 2: specifics of their response including the importance of the marine and shoreline

[1:45:33] Voice 2: environments in any of the management activities that are planned. And they expressed an interest

[1:45:39] Voice 2: in working on the management plan for area of cultural heritage and sacred significance,

[1:45:45] Voice 2: which is very exciting. So I have responded, also using the portal to clarify that I have

[1:45:52] Voice 2: interpreted these changes correctly. And we will work to ensure that all their feedback is

[1:45:57] Voice 2: incorporated if there are any changes made to the management plan that would result in a change to

[1:46:04] Voice 2: our management actions those changes would be brought back to the board to approve right now

[1:46:09] Voice 2: it doesn't look like that and i also sent them a draft management plan for areas of cultural

[1:46:16] Voice 2: heritage and sacred significance that lisa wilcox had developed as a starting point for more

[1:46:21] Voice 2: discussions and i look forward to working with julie further on that so i just wanted to finish

[1:46:29] Voice 2: that up as the last maybe the last time we're meeting for that sandy beach tidbits thank you

[1:46:38] Trustee Stamford: um i have a question of clarification it says here not to use the name mentioned for keats island

[1:46:47] Trustee Stamford: in the project location is incorrect so luck times is not the correct name for keats island and that

[1:46:52] Trustee Stamford: that it's actually the name for Andes Bay on Gambier?

[1:46:55] Voice 2: That is what her response,

[1:46:57] Voice 2: that's what I understood from her response.

[1:46:59] Voice 2: So I am clarifying that with her,

[1:47:02] Voice 2: but if so, I would be removing how we use that.

[1:47:07] Voice 2: I know we've used it in our communications

[1:47:08] Voice 2: and many other people like partners

[1:47:10] Voice 2: have been using it as well.

[1:47:12] Voice 2: So I do wanna clarify, but from her response,

[1:47:15] Voice 2: it sounds like that is the case.

[1:47:17] Trustee Stamford: Yeah, cause that's how we introduce

[1:47:21] Trustee Stamford: for every local trust committee meeting we introduce keats island as luck times so i will

[1:47:26] Trustee Stamford: let the current trustee for keats know and but i hope this is only just for the sandy beach area

[1:47:34] Trustee Stamford: that's right okay okay great um any other questions or comments i don't see any it's

[1:47:45] Trustee Stamford: kind of all covered you're you're kind of all covered up so i don't see you very well but um

[1:47:51] Trustee Stamford: thanks for this um if there's no other questions i would like to move on um and we're at

[1:48:01] Trustee Stamford: correspondence 5.3.1 is the denman conservancy association yeah

[1:48:09] Manager Emmings: i don't really have anything to

[1:48:10] Manager Emmings: say to these except if the board has questions these are just letters that went out as a result

[1:48:15] Manager Emmings: to resolutions any

[1:48:17] Trustee Stamford: questions from trustees um okay i'm gonna have to move you because i can't see you

[1:48:27] Trustee Stamford: anymore um let's show that's better okay um okay and then the next one is the we've got the main

[1:48:39] Trustee Stamford: island letter and if there's no questions about the correspondence i'd like to move on to updates

[1:48:45] Trustee Stamford: for information go to public acquisitions report at page 126 and

[1:48:52] Manager Emmings: i will pass this over to catherine

[1:48:54] Manager Emmings: marteller ecosystem protection specialist to see if she has any comments that she wants to make

[1:48:59] Manager Emmings: thank you

[1:49:00] Voice 5: um no in fact i don't think i have anything particularly to highlight or to add

[1:49:09] Voice 5: um are there any questions from

[1:49:11] Voice 13: any of the trustees i don't know

[1:49:14] Trustee Stamford: does anybody else have

[1:49:16] Trustee Stamford: any questions for clarification on our acquisitions update seeing none we can move on to our public

[1:49:28] Trustee Stamford: covenants report on page 128 on

[1:49:32] Manager Emmings: page 153 oh okay

[1:49:36] Trustee Stamford: i must have this yeah i wondered when it was going

[1:49:38] Trustee Stamford: to start going wrong so just

[1:49:41] Voice 5: by way of a of a brief update with um sorry i think it'll be on

[1:49:48] Voice 5: the next page with the robert leader covenant we kind of get a bit of an impasse in terms of

[1:49:55] Voice 5: discussing priority agreement for the nap tip covenant over the mortgage and the landowner

[1:50:04] Voice 5: has recently had a bit of success re-engaging with his mortgage lender so we might be able to finally

[1:50:10] Voice 5: move forward a bit on that but there's no there's no real action yet it's just it's been sitting

[1:50:17] Voice 5: there for quite a long time so it was nice to get some potential movement forward okay

[1:50:23] Manager Emmings: and then i have an update regarding the livingstone forest laptop covenant

[1:50:27] Manager Emmings: which is

[1:50:28] Manager Emmings: my last file holdovers from when i used catherine's job um and just to say that we have

[1:50:35] Manager Emmings: registered this covenant and um and the uh laptop uh exemption certificate just went into the land

[1:50:43] Manager Emmings: titles office and we're hoping that will clear in the next few days and we have got all the

[1:50:47] Manager Emmings: paperwork in place now to issue the um ecological gift receipt and i just saw it from portland so

[1:50:54] Manager Emmings: i suspect it's probably gone out the door already so we're in the process of wrapping up that file

[1:50:58] Manager Emmings: and um and celebrating its success yeah great yeah

[1:51:04] Trustee Stamford: that was a long one

[1:51:09] Trustee Stamford: Okay, and I'm seeing no questions from any of the trustees so we'll keep moving got the budget report now my page numbers are all mixed up so

[1:51:21] Manager Emmings: 162 of the package that's on the, on the website.

[1:51:29] Manager Emmings: Okay.

[1:51:31] Trustee Stamford: So we did sort of briefly talk about this but any other comments or questions.

[1:51:38] Manager Emmings: Yeah, so as noted, I just do want to clarify that this budget represents everything for the first quarter of the year and then everything that I'm aware of that's gone through in terms of our tracking and finance has not yet closed our second quarter.

[1:51:55] Manager Emmings: So it doesn't represent a 50% tracking of the year but we are getting fairly far along.

[1:52:04] Manager Emmings: I suspect we're tracking to a pretty full, fulsome spend of our budget, but I will know more in the next few quarter, or in the next quarter or so.

[1:52:16] Manager Emmings: A couple of things to note that I want to say.

[1:52:23] Manager Emmings: We do have some outstanding Opportunity Fund grants and the Morrison & Wessler Legacy Fund that are showing as committed funds.

[1:52:31] Manager Emmings: We also continue to have a fair amount spent on the Ruby Alton house for maintenance and also investigation of a few maintenance items.

[1:52:44] Manager Emmings: And then the only other thing to note is you will also note in the revenue field for our restricted funds,

[1:52:50] Manager Emmings: we are seeing some negative numbers and that's just to reflect the downturn in the market and the fact that a number of our investments have gone down.

[1:53:00] Manager Emmings: What I understand from our administrative director or director of admin services is that this is anticipated and she's not too worried in terms of the investments we have right now, but we will continue to monitor them over the next little while.

[1:53:18] Manager Emmings: And it's interesting to note that, for example, the Gambier Fund last month actually was up and then this month was down.

[1:53:26] Manager Emmings: So we're seeing quite a lot of volatility in the market.

[1:53:29] Manager Emmings: So I just wanted

[1:53:29] Voice 4: to make sure

[1:53:30] Manager Emmings: the board was aware of that and the fact that we're not overly concerned quite yet.

[1:53:37] Voice 3: Great. Thank you. Any questions?

[1:53:41] Trustee Stamford: Not seeing any.

[1:53:43] Trustee Stamford: One of the things I just wanted to point out, I know some travel, you've got about 16 percent remaining of your travel budget.

[1:53:49] Trustee Stamford: and that's just because we're heading into winter you've done all your major traveling is that

[1:53:53] Trustee Stamford: correct uh

[1:53:55] Manager Emmings: that is correct although we may be touching against the upper limits of this budget

[1:54:00] Manager Emmings: and it's possible we may go over what happens as we get closer to the end of fiscal as we start

[1:54:05] Manager Emmings: you know accounting for overspending in some areas with understanding in other areas and

[1:54:11] Manager Emmings: and we'll do our best to stay

[1:54:12] Trustee Stamford: as much as

[1:54:12] Manager Emmings: possible in budget.

[1:54:15] Trustee Stamford: Okay. Okay, good.

[1:54:18] Trustee Stamford: Thank you for this.

[1:54:20] Trustee Stamford: And please stall me if I'm moving too fast.

[1:54:24] Trustee Stamford: I do tend to start chugging along at this time.

[1:54:29] Trustee Stamford: So our next item is 5.4.4 is the Covenant Landholder Newsletter.

[1:54:35] Trustee Stamford: This is excellent.

[1:54:37] Trustee Stamford: Thank you so much, staff, for this.

[1:54:40] Trustee Stamford: Really, really like this.

[1:54:41] Trustee Stamford: I'm hoping to pull it out as a separate PDF and send it around.

[1:54:50] Trustee Stamford: I think it's just really well done.

[1:54:54] Manager Emmings: I would echo that, and that's why I put it in the board packages.

[1:54:57] Manager Emmings: I was very

[1:54:57] Manager Emmings: impressed by what was produced by ITC's staff.

[1:55:00] Manager Emmings: Thank you, Jess.

[1:55:01] Trustee Fast: It's great.

[1:55:03] Manager Emmings: Trustee Fast.

[1:55:04] Trustee Fast: Thanks.

[1:55:05] Trustee Fast: My quick question is, I love this.

[1:55:08] Trustee Fast: I want to hand it out to people and let them know if they do want to register a covenant with the Islands Trust Conservancy.

[1:55:15] Trustee Fast: This is one of the ways that you get assisted.

[1:55:22] Trustee Fast: And I'm wondering, have we done this before or is it just something that I didn't notice before?

[1:55:30] Voice 1: We had this landholder newsletter.

[1:55:33] Voice 1: I don't know if it was initiated by NULA or who was doing it at the time.

[1:55:36] Voice 1: I think we had an issue in 2010 and 2011.

[1:55:40] Voice 1: and then when I started with us in 2019, I brought it back, and I've been trying to get out more than

[1:55:46] Voice 1: one issue a year, but it's been one issue a year so far, so we have a few different versions if

[1:55:52] Voice 1: you're interested in seeing them.

[1:55:56] Trustee Fast: Thanks, I'll follow up.

[1:55:57] Trustee Stamford: Yeah, and if it's possible to just

[1:56:00] Trustee Stamford: send us a standalone electronic document, if that's not too much trouble, that would make my

[1:56:05] Trustee Stamford: life a lot easier because i would like to send it out to local islanders super thanks i just

[1:56:12] Trustee Stamford: got a little note from carmen saying she can do that that's really good thanks um any questions

[1:56:19] Trustee Stamford: from this seeing none okay and next item is report for protected one yeah

[1:56:31] Manager Emmings: this is just

[1:56:32] Manager Emmings: provided as information for the board and to let you know that we participated in the development

[1:56:37] Manager Emmings: into this report um we were interviewed by the um the canadian the center for land conservation

[1:56:45] Manager Emmings: conservation so some of the case studies might look a little familiar even though

[1:56:51] Manager Emmings: but they're trying not to attribute any specifics so just provided for board information and i can't

[1:56:58] Manager Emmings: really speak to it except if you have questions i can help to convey those desired any

[1:57:05] Trustee Stamford: questions

[1:57:06] Trustee Stamford: from people not seeing any so if we can move along I'm going to go back and

[1:57:15] Trustee Stamford: review that document again

[1:57:17] Voice 4: so

[1:57:20] Trustee Stamford: now we're looking at an executive committee update

[1:57:23] Trustee Stamford: sure to add trustee fast yeah

[1:57:28] Trustee Fast: just a little bit more about the islands trust

[1:57:31] Trustee Fast: breakfast great to let you know that I presented that slide at the invitation

[1:57:38] Trustee Fast: of chair luckham and uh at that meeting um was uh minister osborne uh formerly municipal affairs

[1:57:48] Trustee Fast: but now uh environment land parks and stewardship whatever it's called and um so she's the um

[1:57:58] Trustee Fast: chair mla nicholas uh simons was there from the sunshine coast um and then there were people uh

[1:58:05] Trustee Fast: a number of, excuse me, MLA Adam Olson was there, and who else? A number of regional district

[1:58:18] Trustee Fast: directors, and Tara Farraghanello, who's the Deputy Minister of Municipal Affairs,

[1:58:26] Trustee Fast: and Peter Luckham, of course, and Russ Hudson-Piller, and the Agricultural Land Commission

[1:58:32] Trustee Fast: mission chair, Jennifer Dyson was there as well. And I'm missing some people, but Laura Patrick and

[1:58:40] Trustee Fast: I were representing the executive committee. And it was a good positive workshop and early in the

[1:58:48] Trustee Fast: day. And yet we had a good turnout. So that was that was terrific. I just wanted to also report

[1:58:56] Trustee Fast: from executive committee. Well, no, this is this is more from Bowen Island, but executive committee's

[1:59:03] Trustee Fast: meeting tomorrow and uh i'm sure we'll be talking about uh trustee orientation we have i believe

[1:59:11] Trustee Fast: currently scheduled more orientation uh as in another session in january so that we'll spread

[1:59:19] Trustee Fast: it out a little bit more and um um you can have a look at the executive committee uh agenda is

[1:59:25] Trustee Fast: posted to the uh website if you'd like to do that and um i just also wanted to say i've been using

[1:59:33] Trustee Fast: the closed captioning down there at the bottom of the screen live transcript if you hit if you click

[1:59:39] Trustee Fast: on subtitle you get closed captioning and when some voices are quiet it's really useful so i'll

[1:59:45] Trustee Fast: just i'm going to pass that along to executive committee to have used that in a few meetings

[1:59:50] Trustee Fast: thanks that's my report oh here it is here this is the slide that i presented thank you very much

[2:00:00] Trustee Fast: Carmen probably or whoever put that up. And it's terrific. It just kind of gives you a high level

[2:00:07] Trustee Fast: sort of then there was more information at the bottom of it as well that and then onto the back

[2:00:15] Trustee Fast: page. Thanks.

[2:00:17] Trustee Stamford: Super. That's excellent. What a great way to round off the term with that kind of

[2:00:24] Trustee Stamford: presentation there that's excellent um any questions no our next item is the finance

[2:00:37] Trustee Stamford: committee i was looking through i'm not sure yeah i guess we did meet um there was nothing

[2:00:44] Trustee Stamford: really high level although we are expecting um increases due to the new agreement with um

[2:00:54] Trustee Stamford: BCGEU so that sort of was one of the focuses but we're just building up for the new budget so

[2:01:01] Trustee Stamford: the items that we just passed earlier in the meeting will be coming to the next financial

[2:01:08] Trustee Stamford: committee meeting which I think is next week if I'm not mistaken and then the trust council we

[2:01:17] Trustee Stamford: had a trust council last or the week before last do any of the uh elected trustees like to speak to

[2:01:23] Trustee Stamford: some of the highlights i

[2:01:31] Voice 3: missed it i was ill oh that's right you were trustee fenton any highlights

[2:01:41] Trustee Fenton: no nothing a few surprises but nothing no yeah um

[2:01:49] Trustee Stamford: we had a good presentation oh i'm trying to

[2:01:53] Trustee Stamford: remember the name. If I remember it, I will send it along. There was a good presentation that I

[2:02:01] Trustee Stamford: found useful. So now we're at trustee round table. Do we have a few minutes? This is our

[2:02:09] Trustee Stamford: trustee, our manager, I mean, would you like to speak?

[2:02:12] Manager Emmings: Yeah, sorry, just before you move on to

[2:02:14] Manager Emmings: the trustee round table, just a note for the board that two items that did go forward to trust

[2:02:19] Manager Emmings: Council included the ITC plan referral for the three-year plan and there were no comments they

[2:02:25] Manager Emmings: were happy to receive it and then the second item which wasn't ours per se but is related to work

[2:02:31] Manager Emmings: that we do was the NAPTEP fees bylaw which was amended to allow executive committee to sponsor

[2:02:38] Manager Emmings: NAPTEP fees which is a nice piece going forward because it will allow the board to either put

[2:02:45] Manager Emmings: but forward applications for fee waiver, so to speak,

[2:02:50] Manager Emmings: or for applicants to request that from executive committee.

[2:02:53] Manager Emmings: Just a couple of highlights.

[2:02:55] Trustee Stamford: My apologies.

[2:02:56] Trustee Stamford: I spoke to both those items and I should have remembered that.

[2:03:00] Trustee Stamford: It

[2:03:01] Voice 3: was a long time ago.

[2:03:02] Trustee Stamford: It drew a complete blank when I saw that.

[2:03:08] Trustee Stamford: So this is our last meeting.

[2:03:11] Trustee Stamford: And I really would like to take the opportunity

[2:03:14] Trustee Stamford: opportunity uh our last meeting this term to just do a quick round table about highlights and um

[2:03:22] Trustee Stamford: ideas for moving forward um to the next term so um we're we're doing better for time so i'd like

[2:03:31] Trustee Stamford: to just take a little bit of time and do that and also staff if you want to to weigh in about your

[2:03:36] Trustee Stamford: highlights i would appreciate to hear from you um should we start with trustee fast sure thanks

[2:03:43] Trustee Fast: Thanks, everybody. And I'm delighted to tell you a few things about Bowen Island that have just passed as we came to the end of the term as Bowen Island Council.

[2:03:53] Trustee Fast: We now have what we call a conservation development policy, basically only a policy, not a bylaw, but it's nature needs half and encouraging and supporting the idea of clustering and protecting the other half through

[2:04:11] Trustee Fast: some kind of formal protection, not just leaving it as vacant green space. So I wanted to let you

[2:04:19] Trustee Fast: know about that. We also passed a site alteration bylaw. And so that means that

[2:04:29] Trustee Fast: developing developers will need to come to council to come to staff, sorry, first, before they change

[2:04:36] Trustee Fast: drainage on the site before they cut down trees or disturb the soil that kind of thing and uh

[2:04:42] Trustee Fast: which we haven't had up till now uh and so that i think is um uh i'm really pleased about that i

[2:04:48] Trustee Fast: just wanted to report to somebody and um uh cape roger curtis the proposal for a metro vancouver

[2:04:58] Trustee Fast: um is proposing to wrap around the new cape roger curtis nature refuge that the bone island

[2:05:04] Trustee Fast: Conservancy runs with a big 240 acre park, the remains of the former development and so that's

[2:05:18] Trustee Fast: looking positive. It's become an election issue here on Bowen Island. People are concerned about

[2:05:23] Trustee Fast: camping and which we haven't had on Bowen before and all the potential for transportation issues,

[2:05:31] Trustee Fast: cars on the ferry and on the roads um but so far i can send anybody links if you like but

[2:05:37] Trustee Fast: basically um it's an opportunity uh for um that metro vancouver is looking for

[2:05:44] Trustee Fast: also in terms of active transportation uh camping for hikers and uh bicyclists and active

[2:05:52] Trustee Fast: transportation access also using the bus and maybe who knows down the line a little ferry or

[2:05:58] Trustee Fast: something foot passengers anyway we'll see what happens with that but just stay tuned

[2:06:04] Trustee Fast: I just wanted to let you know I've been in touch with our species at risk Wendy

[2:06:13] Trustee Fast: advisor about our heron information we've been monitoring I'm the main record keeping person for

[2:06:21] Trustee Fast: the heron watch program which is basically just a few of us now over time the volunteers

[2:06:27] Trustee Fast: volunteers and biologists have retired or moved on and but we've got all kinds of data going back

[2:06:34] Trustee Fast: 20 more than 20 years and so Wendy's given me some good advice and right after the election

[2:06:41] Trustee Fast: I'll be getting on to that I need to contact people and ask them and build relationships

[2:06:46] Trustee Fast: and I just wanted to flag too just before I leave this topic that our environment and parks

[2:06:54] Trustee Fast: planning staff person Bonnie Brokenshire is moving on to work with the city of Vancouver

[2:06:59] Trustee Fast: and so at some point we will have a new contact person as our environmental liaison and

[2:07:08] Trustee Fast: and I would like to thank everybody on this fabulous board it's been such a pleasure this is

[2:07:15] Trustee Fast: Islands Trust Conservancy meetings are a highlight for me and I feel like we're really

[2:07:20] Trustee Fast: uh i feel like i can make a contribution uh towards something really good which is this

[2:07:25] Trustee Fast: growing um network uh protected areas and uh stewards through your different kinds of outreach

[2:07:34] Trustee Fast: and all the good things you do so thanks everybody on the staff and thanks board members

[2:07:38] Trustee Fast: thank

[2:07:39] Trustee Stamford: you uh reese reese anything that's updating from galliana or locally or the other projects you

[2:07:49] Trustee Stamford: work on okay

[2:07:50] Trustee Smith: so first of all I want to thank everybody it's my year anniversary for being

[2:07:54] Trustee Smith: on the board I feel like you know I'm sort of well Linda and I are the public people but since

[2:07:59] Trustee Smith: Linda hasn't had a long-term involvement with the Islands Trust I'm sort of the only one who's had

[2:08:03] Trustee Smith: no involvement well not no involvement but just as a public person so thank you everybody for

[2:08:08] Trustee Smith: your openness and I felt really welcomed and I hope I've been able to contribute so I'm enjoying

[2:08:14] Trustee Smith: this and I'm impressed with the work that the board does and the staff does it's great

[2:08:20] Trustee Smith: just as a bit of an update there is I don't know if people know about this but Saterna Island so

[2:08:28] Trustee Smith: we don't have a rep here from Saterna so I'll just say this did start a cetacean watch program

[2:08:34] Trustee Smith: and it's very effective and Maine has joined it and now the Galliano Conservancy has also joined

[2:08:41] Trustee Smith: it and the purpose of it is really to keep track of you know whether the tourist boats are keeping

[2:08:47] Trustee Smith: their distance and how often the whales come and they've made some really great headway finding out

[2:08:52] Trustee Smith: where they hang out where it wasn't thought they did before so I'm part of it but I found someone

[2:08:58] Trustee Smith: on Galliano to lead it which is super exciting and we've had some new conservation areas on

[2:09:05] Trustee Smith: in galliano we purchased this 65 acre waterfront property that is so exciting and it joins up with

[2:09:12] Trustee Smith: our others so we have a huge network in the middle of galliano and it's probably going to be expanded

[2:09:18] Trustee Smith: even further so we've had a lot of conservation and i also want to say one other thing that

[2:09:23] Trustee Smith: because it's an election right now uh i've been talking to a lot of people and i'm astounded

[2:09:28] Trustee Smith: that people have no idea

[2:09:32] Trustee Smith: that the Islands Trust Conservancy exists,

[2:09:35] Trustee Smith: that there's still an APTEC program.

[2:09:38] Trustee Smith: I mean, there's obviously some people

[2:09:39] Trustee Smith: who participated on the island.

[2:09:41] Trustee Smith: So I think the communication workshop was great,

[2:09:44] Trustee Smith: but I think we really need to do a lot of work

[2:09:47] Trustee Smith: after the election to advertise what we're doing

[2:09:50] Trustee Smith: because people would be super happy to know about it.

[2:09:53] Trustee Smith: But I don't know why they don't, but they don't.

[2:09:56] Trustee Smith: So thank you, everybody.

[2:09:57] Trustee Smith: Thank

[2:09:58] Trustee Stamford: you, Risa. Trustee Adams.

[2:10:05] Voice 11: Okay, well, yeah, last meeting, my goodness. Sorry, I just, Claire has spoken her head in the door here.

[2:10:13] Voice 11: Hi Claire. Hi.

[2:10:15] Voice 11: We're just, yeah, we're just all doing our last little comments before this is our last meeting of this.

[2:10:22] Voice 11: Public meeting.

[2:10:23] Voice 11: public public meeting yeah anyway yeah maybe a couple things I just wanted to say thanks to all

[2:10:31] Voice 11: of the board members and thanks particularly to Kate Louise for her chairing and being on top of

[2:10:38] Voice 11: it all and getting us through these meetings on time which I know is not an

[2:10:41] Voice 11: easy thing to do

[2:10:42] Voice 11: and all the wonderful staff so you know quite a few new faces over the last little while and

[2:10:52] Voice 11: and I'm trying to remember when I first was appointed,

[2:10:55] Voice 1: but I know this

[2:10:55] Voice 11: is my second term, and it's over

[2:10:58] Voice 11: in August,

[2:10:59] Voice 11: and then I think that's probably it for me.

[2:11:02] Voice 11: So I think that means I have about three or four more meetings maybe

[2:11:06] Voice 11: or something like that.

[2:11:09] Voice 11: Anyway, but I'm looking forward to the elections

[2:11:13] Voice 11: and seeing what that turns out.

[2:11:16] Voice 11: Certainly it's a hot topic on South Spring right now.

[2:11:19] Voice 11: There's been one on candidates meeting and another one coming up, but the last one I was actually asked to give a 10-minute overview of how local government works on Salisbury Island in 10 minutes.

[2:11:31] Voice 11: So anyway, I tried to do that, and I did have the Alice Trust Conservancy on one of the slides, so I hope that that's let some people know what we do.

[2:11:45] Voice 11: We've got lots of stuff going on in terms of conservancy on Salisbury.

[2:11:48] Voice 11: I mentioned at the last meeting that there was a community park fundraising program underway, and that's still moving ahead.

[2:11:55] Voice 11: And I think it's sounding successful.

[2:11:58] Voice 11: There's another one underway around Creekside, which I think is adjacent to one of our covenant areas as well.

[2:12:07] Voice 11: So there's been these big projects to accumulate additional conservation land that sort of adds on to the big properties that we hold on Salt Spring.

[2:12:16] Voice 11: right and um oh i know one other thing i was going to mention um when we had our

[2:12:25] Voice 11: communication strategic workshop with uh carmen well all of us in carmen and we talked about

[2:12:32] Voice 11: what our communities were like and you know i remember sort of grasping on what it's like

[2:12:37] Voice 11: anyway um there's something called the vital signs report for salt spring island that is

[2:12:43] Voice 11: going to be published this month and i thought that might be a helpful thing for carmen to have

[2:12:49] Voice 11: or for anyone to have um it's going to have up-to-date information about all kinds of

[2:12:55] Voice 11: aspects of salt spring island so um i kind of thought about it is it

[2:13:00] Voice 11: still an octopus

[2:13:03] Voice 11: good memory yeah probably yeah anyway it's the salt spring foundation that's putting together

[2:13:10] Voice 11: together that Vital Signs report and it's out this month there so um might just be a good thing to

[2:13:17] Voice 11: look at for information about what's else what makes Salt Spring tick um I think that's oh maybe

[2:13:26] Voice 11: just one other little personal thing I'm um teaching a university course this next month on

[2:13:33] Voice 11: Salt Spring Island for the first time it's of course I've been teaching for 15 years so I

[2:13:38] Voice 11: convinced them to bring it to salt spring island it's about land use planning i've got people from

[2:13:43] Voice 11: all around the province coming uh to take this course and we're going to show them salt spring

[2:13:48] Voice 11: island at the same time and i'm going to tell them about the island's trust conservancy so

[2:13:54] Voice 11: um that's i'm really looking forward to that that's just a personal thing that's fun to do

[2:14:00] Voice 11: oh that's excellent thanks again to everyone it's been a great uh board to work with on stuff

[2:14:10] Trustee Stamford: trustee fenton then

[2:14:12] Trustee Fenton: great yeah thank you um yeah thank you to everybody and uh it's been an amazing

[2:14:22] Trustee Fenton: uh four years as a as a new trustee now heading into elections i'll see if i come and coming back

[2:14:31] Trustee Fenton: Hopefully I will. I will be running for Iron's Trust Conservancy should I be elected as a trustee on Tejas.

[2:14:44] Trustee Fenton: Tejas itself, it's been a funny place in its own, as it is or can be, but at the same time it's got lots of amazing things happening.

[2:14:55] Trustee Fenton: we had a really interesting sort of why are we here moment for myself anyways about a week or

[2:15:01] Trustee Fenton: so back now for almost a week in length every morning the first light um the herring would

[2:15:08] Trustee Fenton: start you could see the juvenile herring on the surface like a little breeze and we're talking

[2:15:13] Trustee Fenton: 50 meters off the shore and all of a sudden you'd hear this funny mechanical noise and breathing and

[2:15:20] Trustee Fenton: it was a whale moving along the bay and i thought okay well heads off across chinkum alley as they

[2:15:27] Trustee Fenton: do um but no it actually went up to the point turned around and came back and back and forth

[2:15:32] Trustee Fenton: for probably an hour and a half and it did that literally for five out of seven mornings every

[2:15:37] Trustee Fenton: morning it was the hearing there was there and um and off it went and i haven't seen it in the last

[2:15:45] Trustee Fenton: last while but I the Penelakut Nation people were just thrilled to actually see because they saw it

[2:15:50] Trustee Fenton: around the other side of Penelakut on Stewart Channel side and so they you know actually

[2:15:56] Trustee Fenton: normally they're just in transit they're not they don't humpbacks don't stop around our area so

[2:16:02] Trustee Fenton: everybody was pretty stoked and to say it's the whole reason for doing what we do. I think our

[2:16:10] Trustee Fenton: local conservancy has been busy working away on a project as we all talk about later so their

[2:16:17] Trustee Fenton: nature stewards projects moving to phase two they're so they're working on training volunteers

[2:16:22] Trustee Fenton: coming up with planning for doing site visits coming up with a recipe to get local residents

[2:16:29] Trustee Fenton: and sort of into preserving and increasing their biodiversity part of that last week they went up

[2:16:37] Trustee Fenton: to gabriel and spent a day literally with the nature stewards program coordinator on gabriel

[2:16:44] Trustee Fenton: and went out and did a sort of a face-to-face in the local park and then we went actually to

[2:16:51] Trustee Fenton: a couple properties and did site surveys with them and it was excellent everybody had a good time um

[2:16:57] Trustee Fenton: fun had it by everybody it was really well presented and hopefully we'll see some good

[2:17:03] Trustee Fenton: good results

[2:17:04] Trustee Fenton: on these once we get organized.

[2:17:10] Trustee Fenton: One other note

[2:17:11] Trustee Fenton: was it's related

[2:17:14] Trustee Fenton: but it's not specifically to do with

[2:17:16] Trustee Fenton: conservation but I think it's a step

[2:17:18] Trustee Fenton: in the right direction with respect to

[2:17:20] Trustee Fenton: working with our

[2:17:22] Trustee Fenton: First Nations communities.

[2:17:25] Trustee Fenton: We

[2:17:26] Trustee Fenton: at the local trust

[2:17:28] Trustee Fenton: committee hosted

[2:17:30] Trustee Fenton: basically

[2:17:32] Trustee Fenton: facilitated our

[2:17:34] Trustee Fenton: face-to-face with Penelakut, the BC Ferries representatives,

[2:17:39] Trustee Fenton: Mody, and the local associations on island.

[2:17:42] Trustee Fenton: And we had over-subscription,

[2:17:46] Trustee Fenton: three extra people prescribed,

[2:17:49] Trustee Fenton: and they came and spent three hours with us

[2:17:52] Trustee Fenton: and basically shared stories, listened to the concerns,

[2:17:57] Trustee Fenton: and specifically to do with Preeti Harbor

[2:18:00] Trustee Fenton: where the ferry terminal was built

[2:18:02] Trustee Fenton: through the between the 50s and now um basically they just excavated knowingly but blindly they

[2:18:09] Trustee Fenton: just pushed in um right through the resting area of the penelicate ancestors um and it's been

[2:18:18] Trustee Fenton: literally ignored to date we had this conversation yesterday that it was just unbelievable to

[2:18:27] Trustee Fenton: to actually see the BC fairs reconciliation gals.

[2:18:31] Trustee Fenton: You just totally accepted it.

[2:18:33] Trustee Fenton: And the whole notion is from that whole room was a shift to let's protect

[2:18:40] Trustee Fenton: the ancestors. Let's figure it out. It is what it is, but you know,

[2:18:45] Trustee Fenton: there's that total respect for it.

[2:18:47] Trustee Fenton: They went down to the site and did a walk around.

[2:18:50] Trustee Fenton: And so it was just lots and lots of things to figure out moving forward,

[2:18:55] Trustee Fenton: but it was another very affirmative, you know, doing the right thing for the right reasons

[2:19:01] Trustee Fenton: and having that conversation like they could, Penelope's ability to actually translate that story

[2:19:09] Trustee Fenton: and get the whole room just sitting there listening and ready to help was beautiful.

[2:19:15] Trustee Fenton: And so, you know, Peter and I have a lot of work to do. If we're elected, if we're not, we'll have

[2:19:20] Trustee Fenton: lot of work to do or time off but it was otherwise yeah it was a great moment and i'm just happy to

[2:19:26] Trustee Fenton: share it with you and thanks again for an amazing four years thanks that's

[2:19:33] Trustee Stamford: great um i'm just going

[2:19:37] Trustee Stamford: to start off because i would like to hear from staff so i'll be quite brief i i think a highlight

[2:19:42] Trustee Stamford: highlight from the area, the Al-Qasim area, is that the new biosphere received $926,000

[2:19:53] Trustee Stamford: in funding from the government, so four years of funding to support its initiatives.

[2:20:03] Trustee Stamford: Lots of work being done through that organization. It's just so dynamic, including some bits and bobs

[2:20:10] Trustee Stamford: that are sitting in my freezer right now from the tailed frog uh project and i'd be glad to get them

[2:20:17] Trustee Stamford: out of my freezer sooner rather than later um i i it's just been an amazing eight years for me

[2:20:25] Trustee Stamford: being on the island's trust conservancy uh the trust fund why did we ever name it that i don't

[2:20:31] Trustee Stamford: know uh such a lot of work done i think one of my great regrets is uh i could not seem to secure

[2:20:39] Trustee Stamford: hear any more um properties on gambier island and totally understand why but we'll continue to work

[2:20:47] Trustee Stamford: on that um i will not i although i am acclaimed as a trustee i will not be running again for the

[2:20:56] Trustee Stamford: island's trust conservancy it's very painful to think of that because it is definitely being

[2:21:02] Trustee Stamford: the organization that I've joined enjoyed the most being part of the trust um everything it

[2:21:10] Trustee Stamford: stands for and the regional approach and the science approach and the way we work together

[2:21:17] Trustee Stamford: um it's just been such an incredible learning experience the reason I'm not running again for

[2:21:24] Trustee Stamford: the conservancy is because I have also been acclaimed as a regional district director for

[2:21:29] Trustee Stamford: for the Sunshine Coast.

[2:21:31] Trustee Stamford: And I figured that's quite a bit

[2:21:35] Trustee Stamford: doing both the local trust committee work

[2:21:38] Trustee Stamford: and regional districts.

[2:21:41] Trustee Stamford: So I'm expecting to head into quite a high learning curve,

[2:21:44] Trustee Stamford: but I will certainly be in touch

[2:21:46] Trustee Stamford: and any way I can support the Conservancy,

[2:21:49] Trustee Stamford: I will be right there for sure.

[2:21:52] Trustee Stamford: So I'll leave it on that.

[2:21:54] Trustee Stamford: And if staff want to add their bits,

[2:21:58] Trustee Stamford: we can add a few more minutes.

[2:22:02] Manager Emmings: I could just quickly interject that it has been an absolute pleasure working with this board for

[2:22:08] Manager Emmings: the last four years. In the chat, I put some of the highlights of your four years because I think

[2:22:13] Manager Emmings: it's easy to get through them and not realize how much you've actually accomplished. So this term

[2:22:20] Manager Emmings: over the last four years, you've had eight new conservation properties, including five nature

[2:22:25] Manager Emmings: reserves through covenants over 65 hectares of land protected you've changed the name and done

[2:22:31] Manager Emmings: a whole big communications shift related to that for the islands trust conservancy from

[2:22:37] Manager Emmings: the trust fund board so congratulations on that we changed our website and merged it into the islands

[2:22:44] Manager Emmings: trust website and in a way that i think is giving us a greater exposure and highlighting the

[2:22:51] Manager Emmings: important role of the ITC at the Islands Trust. We also introduced a new species at risk program

[2:22:58] Manager Emmings: and started bringing in over $200,000 per year in funding and with the board's support

[2:23:05] Manager Emmings: fully on that. You passed a reconciliation declaration back in 2019, which has been

[2:23:13] Manager Emmings: helping to guide a lot of our work. We've seen staff growth from five full-time employees to

[2:23:19] Manager Emmings: to 7.6 full-time employees, plus a summer co-op student,

[2:23:23] Manager Emmings: which is really enabling us to do a lot more work

[2:23:26] Manager Emmings: and to get a lot more on the ground projects done.

[2:23:30] Manager Emmings: And I guess as a personal note,

[2:23:33] Manager Emmings: I just wanted to thank the board and those members

[2:23:35] Manager Emmings: who've been trustees for the last four years

[2:23:37] Manager Emmings: as part of the elected trustee component of the board

[2:23:41] Manager Emmings: for your support as I moved from a role

[2:23:43] Manager Emmings: as ecosystem protection specialist into a manager position,

[2:23:46] Manager Emmings: position because it happened almost at the same time you took office so um thank you very much

[2:23:51] Manager Emmings: for your your work over the last four years and for your guidance thank you

[2:23:57] Manager Emmings: yes that's why we

[2:24:00] Voice 11: have thanks so she can remind us yeah

[2:24:02] Manager Emmings: off the cuff well

[2:24:08] Trustee Fast: done all the staff yeah great

[2:24:11] Trustee Stamford: yeah so professional i i've never worked with such a good bunch of people and um and i wish

[2:24:18] Trustee Stamford: Carla was was here but yeah bringing it all working together as a team has been such an

[2:24:25] Trustee Stamford: enjoyable and rewarding opportunity for me personally so it's been good but don't lose

[2:24:32] Trustee Stamford: touch I'm still here I'm not going anywhere any any other comments otherwise we will

[2:24:39] Trustee Stamford: we have a couple more very brief things but just

[2:24:43] Trustee Fast: to say hello Claire and I'm glad you were there

[2:24:46] Trustee Fast: to hear all this

[2:24:47] Trustee Stamford: yes thank you thanks to everyone for all the good work yeah thanks um okay so let's

[2:24:59] Trustee Stamford: quickly move on um do we have any public in um no

[2:25:06] Manager Emmings: in our very small room we have no public

[2:25:08] Trustee Stamford: Okay, no public.

[2:25:10] Trustee Stamford: And there's no new business. And the next meeting is November 22nd. And that's still the way. Okay, that's still right.

[2:25:24] Voice 8: Chair Stanford, can I speak to that for a minute?

[2:25:26] Voice 8: Yeah.

[2:25:26] Voice 8: Yeah. So they will be sending out broader communications, but we've had to move the trust council meeting by about two weeks.

[2:25:34] Voice 8: And so that will mean that it is unlikely that you will have a fully constituted board until November 19th, I believe.

[2:25:45] Voice 8: And so the

[2:25:46] Voice 8: agenda. So you will not have a fully confirmed board until the 19th.

[2:25:50] Voice 8: So we'll coordinate how best to get the agenda, but those board members who

[2:25:55] Voice 8: are not elected until that time or appointed by executive or then elected by executive committee won't be able to get their agenda.

[2:26:04] Voice 8: So it will be a tight turnaround.

[2:26:05] Voice 8: So I think our recommendation as management to Kate and the team is going to be to really limit that agenda to an election of a financial planning committee member and some general orientation because they'll have such a short time with the agenda.

[2:26:18] Voice 8: So just wanted to give you that heads up things are really tight to have, but we do need you to host that meeting, so that you can elect a financial planning committee member, such that they can hold their meeting.

[2:26:29] Manager Emmings: Yeah, we also needed to have a new chair for the chair. Yeah, chair vice chair and FPC representative. Yeah, yeah.

[2:26:37] Trustee Stamford: Yeah. And

[2:26:40] Trustee Stamford: that, and something else that's coming in new is you'll be asked to consider for a

[2:26:45] Trustee Stamford: governance committee ex-officio member as well. Okay.

[2:26:49] Voice 4: All right.

[2:26:50] Voice 8: Another one. Thank you.

[2:26:52] Voice 8: I've just spent my morning.

[2:26:55] Voice 8: Very many.

[2:26:56] Manager Emmings: Well, staff will work with the existing chair to try and draft an appropriate

[2:27:00] Manager Emmings: great agenda thank you for that

[2:27:02] Trustee Stamford: yeah no I yeah that sounds good okay um so let's move into our

[2:27:10] Trustee Stamford: closed meeting then we'll adjourn that's how it works right

[2:27:15] Voice 3: I

[2:27:16] Manager Emmings: just wanted to put a new um in-camera agenda or in-camera resolution as we added a section

[2:27:22] Manager Emmings: earlier

[2:27:22] Trustee Stamford: today I move that the meeting be closed to the public in accordance with the community

[2:27:27] Trustee Stamford: Charter, Part 4, Division 3, Section 91E, the acquisition, disposition, or expropriation of

[2:27:33] Trustee Stamford: land or improvements if the board considers that disclosure could reasonably be expected to harm

[2:27:38] Trustee Stamford: the interests of the Island's Trust Conservancy Board. I, the receipt of advice that is subject

[2:27:44] Trustee Stamford: to solicitor-client privilege, including communications necessary for that purpose. K,

[2:27:50] Trustee Stamford: negotiations and related discussions respecting the proposed provision of a service that are at

[2:27:56] Trustee Stamford: their preliminary stages and that in the view of the board could reasonably be expected to

[2:28:01] Trustee Stamford: harm the interests of the island's trust conservatives i

[2:28:06] Manager Emmings: think it must have gone into

[2:28:07] Manager Emmings: this sorry oh okay here we are

[2:28:08] Trustee Stamford: when we're held in public and that the staff be invited to remain at

[2:28:14] Trustee Stamford: the meeting the seconder is trustee fast all those in favor and that passes unanimously so

[2:28:24] Trustee Stamford: So we're running about 10 minutes behind, but I would like to have a full half hour for lunch.

Islands Trust Conservancy Regular Meeting   ADOPTED Page 1 of 8 
October 4, 2022 
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, October 4, 2022 
10:00 a.m. 
Islands Trust Victoria Boardroom – Electronic Zoom Meeting 
200-1627 Fort Street, Victoria, BC 
 
Board Members Present Kate-Louise Stamford, Chair (attended electronically)  
 Sue Ellen Fast, Vice-Chair (attended electronically)  
 Doug Fenton, Board Member (attended electronically)  
 Linda Adams, Board Member (attended in-person)  
 Risa Smith, Board Member (attended electronically, joined the meeting at 
10:10 a.m.) 
 
   
Staff Present Aislyn King, Conservation & GIS Technician Co-op Student  
 Carmen Smith, Acting Communications Specialist  
 Clare Frater, Director, Trust Area Services, joined at the meeting at 12:22 
p.m. 
 
 Corlynn Strachan, Administrative Assistant/Recorder  
 Kate Emmings, Islands Trust Conservancy Manager  
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 Jemma Green, Covenant Management and Outreach Specialist  
 Wendy Tyrrell, Species at Risk Coordinator  
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:00 a.m. and acknowledged that the meeting 
was being held virtually from locations across the treaty and unceded territories of the Coast 
Salish people. 
2. APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3. RISE AND REPORT 
There was no rise and report. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of the July 13, 2022 Regular Meeting Minutes 
The following amendment to the minutes was presented for consideration: 

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 2 of 8 
October 4, 2022 
 Item 5.4.7 Trustee Roundtable – remove “funding” and add “Thetis Island 
Nature Conservancy’s rollout of phase two“.  
By general consent, the minutes were adopted as amended. 
4.1.2 Approval of July 13, 2022 ITC-EC Meeting Minutes 
By general consent, the Islands Trust Conservancy-Executive Committee 
meeting minutes of July 13, 2022 were adopted. 
ITC Staff will circulate the adopted minutes to the Executive Committee. 
4.2 Follow-up Action List 
Received for information. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Sandy Beach Nature Reserve Covenant (Gambier) – Request for Decision 
The ITC Ecosystems Protection Specialist presented the request for the decision 
to Board members and highlighted there a BC Hydro right of way on the 
property. 
Discussion ensued on management plans for areas of cultural significance, 
coordination with First Nations, and eliminating barriers to traditional use for 
lands by First Nations, including collection of plants and hunting. 
ITC-2022-040 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board directs the Chair to sign the 
Conservation Covenant agreement among TLC The Land Conservancy of British 
Columbia, the Sunshine Coast Conservation Association, and the Islands Trust 
Conservancy, over the land identified as Lot 1 District Lot 696 Group 1 New 
Westminster District Plan EPP89532 (PID: 031-259-731) and known as Sandy 
Beach Nature Reserve. 
CARRIED 
5.1.2 Enchanted Forest Covenant Tree Planting (South Pender) - Request for Decision 
The ITC Covenant Management and Protections Specialist presented the 
request for decision to Board members. 
Discussion ensued on appropriate tree species planted to adapt to climate 
change, maintenance required for successful habitat restoration, and adding a 
request for reporting on the project to the resolution. 
Board members discussed the Islands Trust Cultural Protocol for Chance Finds 
and Ancestral Remains document and requested to review the document. 
Manager Emmings noted the document is under development, but has been 

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 3 of 8 
October 4, 2022 
shared with contractors. Manager Emmings will follow up with Director Frater 
regarding sharing the protocol. 
ITC-2022-041 
It was MOVED and SECONDED, 
that the ITC Board approve the request for tree planting by the Pender Islands 
Parks and Recreation Commission in Enchanted Forest Covenant, EG75146, PID 
003-483-037, South Pender Island, by issuing a temporary waiver, and that 
requests attempts be made to plant more than two native species, of several 
age classes, and to steward the planted trees to increase the probability of 
establishment. 
CARRIED 
ITC-2022-042 
It was MOVED and SECONDED, 
that the ITC Board request the Pender Islands Parks and Recreation Commission 
prepare a brief report on the success of the tree planting three years after 
planting. 
CARRIED 
5.1.3 ITC Budget Request - Request for Decision 
The ITC Manager presented the request for decision to Board members and 
highlighted that an approximate 13% increase is proposed. The increase is 
comparable to other Islands Trust departments and includes BCGEU tentative 
agreement salary increases. 
The ITC Manager noted that, although the Board requested inclusion of budget 
cases for Property Management software and Contact Management Software at 
its July meeting, these have not been provided because they will be addressed 
by Information Systems and the Executive Committee in their respective budget 
requests. The ITC Manager will keep the Board informed on the progress of 
these budget items. 
Discussion ensued on the budget amounts for First Nations engagement and 
contact management software upgrades. 
ITC-2022-043 
It was MOVED and SECONDED, 
that the Board approve the draft 2023/24 ITC Budget as presented and direct 
staff to provide it to the Director of Administrative Services and the Director of 
Trust Area Services for inclusion in the Islands Trust draft 2023/24 budget. 
CARRIED 
5.1.4 Business Case for First Nations Engagement Capacity Funding, ITC Plan – 
Request for Decision 
The ITC Manager provided an overview of the business case to Board members.  

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 4 of 8 
October 4, 2022 
Discussion ensued on staff capacity, hiring for the First Nations 
Intergovernmental Liaison position, and adding “Project” to the resolution 
wording. 
ITC-2022-044 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board submit its Business Case, Islands Trust 
Conservancy (ITC) Plan: First Nations Engagement Project - $10,000, to Financial 
Planning Committee for inclusion in the draft 2023/24 Islands Trust Budget. 
CARRIED 
5.1.5 Nighthawk Hill NAPTEP Covenant Addition (North Pender) - Request for Decision 
The ITC Ecosystems Protection Specialist presented the request to Board 
members.  
ITC-2022-045 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approves the revised Nighthawk Hill 
NAPTEP Covenant (NIHN) and authorizes the Chair to sign the NIHN with 
Andreas Nowak and Mary Reher, over a portion of the land described as Lot 38, 
Section 7, Pender Island, Cowichan District, Plan 32261, Except Part in Plan 
35333, PID 001-081-110, subject to receiving an updated Baseline 
Documentation Report that is acceptable to the Islands Trust Conservancy 
Manager, and directs staff to register the covenant. 
CARRIED  
ITC-2022-046 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board authorizes the Chair to sign a 
discharge for covenant CA2826689 and directs staff to register the discharge 
subject to registration of a covenant over the expanded protected area. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 COP15, Convention on Biological Diversity 
Trustee Smith will attend the Conference of the Parties (COP) to the UN 
Convention on Biological Diversity (CBD) December 7–19, 2022.  COPs take 
place every 2 years, but every 10 years a larger COP takes place where the 
international biodiversity targets for the next ten years are set. This meeting is 
one of those every 10 year meetings. The meeting is taking place in Canada and 
the Government of Canada will have a Canadian pavilion. Trustee Smith put in a 
proposal to include information on the biodiversity climate change nexus, and 
asked if ITC would want to be a partner? Trustee Smith will make the 
presentation and could include a slide on the unique work we are doing at ITC. 
Board members expressed support and suggested Trustee Smith work with 
Manager Emmings to create an ITC slide to increase ITC profile. 

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 5 of 8 
October 4, 2022 
5.2.2 ITC Board Elections, Appointment & Orientation – Briefing 
The ITC Manager provided an update on the local government election, noted 
ITC staff are preparing orientation materials for incoming trustees, and 
welcomed suggestions from ITC Board members regarding the orientation 
process and materials.  
Discussion and suggestions included: 
 Provide a copy of the ITC slides from the Union of BC Municipalities 2022 
highlights presentation (page 7 of the breakfast binder) to new trustees. 
 Post reference documents for elected trustees on WebDAV in an organized 
fashion, easy to find at a later date. 
 Include an ITC promotional brochure with the Islands Trust welcome letter 
to newly elected trustees. 
 Provide a copy or link to ITC Annual Report. 
 Begin the impression that ITC is designed to grow, not that it is a subset of 
Island Trust, equivalent arm, separate from Trust Council. 
 Provide orientation to elected trustees about what ITC is prior to giving 
notice of intent. Recommend this to the Management team. 
 Keep the first ITC agenda light with focus on orientation items not covered 
at Trust Council. 
5.2.3 Sandy Beach Nature Reserve Management Plan (Keats) – Briefing 
The ITC Property Management Specialist provided an update on a response 
from the Siwxwú7mesh (Squamish) Nation recommending wording changes to 
the Sandy Beach Nature Reserve Management Plan and is working on clarifying 
the changes correctly. 
Chair Stamford requested clarification on the correct name for Keats Island for 
Gambier Island Local Trust Committee meetings. 
5.3 Correspondence 
5.3.1 Denman Conservancy Association, Denman Crown Lands Response Letter, dated 
2022-08-19 
Received for information. 
5.3.2 Mayne Island LTC, Response Letter: Fallow Deer, dated 2022-10-03 
Received for information. 
5.4 Updates for Information 
5.4.1 Public Acquisitions Report 
Received for information. 
5.4.2 Public Covenants Report 

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 6 of 8 
October 4, 2022 
Received for information.  
5.4.3 Budget Report 
Received for information. The ITC Manager clarified this budget report only 
represents the first quarter of year, with some items from the second quarter 
included as known. 
5.4.4 Covenant Landholder Newsletter Fall 2022 
Board members expressed support for the document and requested a stand 
alone electronic copy of the document to provide to Board members. The ITC 
Communications Specialist will provide a copy. 
5.4.5 Report - Forever Protected 
Received for information. 
5.4.6 Executive Committee Update 
Trustee Fast commented that she presented an ITC slide at the recent Islands 
Trust breakfast at the invitation of Chair Luckham. Trustee Patrick and Trustee 
Fast represented the Executive Committee. The workshop was positive and well 
attended. 
Trustee Fast advised there is an Executive Committee meeting October 5, 2022, 
and the agenda will include discussion of trustee orientation. There is another 
orientation session planned for January. The Executive Committee agenda is 
posted to the website for those interested. 
5.4.7 Financial Planning Committee Update 
Chair Stamford advised the Financial Planning Committee is expecting increases 
in budget due to the tentative BCGEU agreement and several project requests, 
and is currently developing the 2023/24 budget. There is a meeting scheduled 
for October 12, 2022. 
5.4.8 Trust Council Update 
The ITC Manager advised the Board that Trust Council received two noteworthy 
ITC-related items: 
1) Referral of the draft ITC Plan: Trust Council had no comments; and, 
2) NAPTEP Fees Bylaw and Guidelines: an amended NAPTEP Fees Bylaw was 
given three readings and guidelines for Executive Committee sponsorship of 
NAPTEP fees were approved. This will allow the Board and applicants to 
NAPTEP to apply to the Executive Committee for waiver of NAPTEP fees. 
5.4.9 Trustee Roundtable  

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 7 of 8 
October 4, 2022 
Trustee Fast thanked everyone for their work, commented it has been such a 
pleasure to be part of the Board, and provided an update on the following: 
 Bowen Island Council passed a conservation development policy and a site 
alteration bylaw. 
 Metro Vancouver is proposing to wrap around the new Cape Roger Curtis 
Nature Refuge, that the Bowen Island Conservancy runs, with a big 240 acre 
park, the remains of the former development. This has become an election 
issue on Bowen Island and people are concerned about camping, a potential 
for transportation issues, due to cars on the ferry and roads. 
 Bonny Brokenshire, Manager of Environment, Parks Planning and Bylaw 
Services, is moving on to work with the City of Vancouver. At some point 
there will be a new contact person for the environmental liaison. 
 Heron watch program – many biologists and volunteers have retired or 
moved on. Trustee Fast will work on developing new contacts after the 
election.  
Trustee Smith thanked everyone for their work, noted her one-year anniversary 
on the board, and provided an update on Saturna Island’s Cetacean Watch 
Program, noting Galiano has also joined. 
Trustee Adams thanked Board members, staff, and especially Chair Stamford for 
keeping meetings on track. Trustee Adams commented on the conservation 
work happening on Salt Spring and noted the Vital Signs Report for Salt Spring 
Island, to be published this month, could be helpful to staff. 
Trustee Fenton provided an update on work of the Thetis Local Trust 
Committee, work with Frist Nation’s communities, and thanked everyone for an 
amazing four years as a Trustee. He also advised he is running again for the 
Thetis Island Local Trust Committee and hopes to return to the ITC Board. 
Chair Stamford thanked Board members and staff, commented it has been an 
amazing eight years working with the Islands Trust Conservancy, and advised 
she has been acclaimed as a Trustee for the Gambier Island Local Trust 
Committee and as Regional Director for Sunshine Coast. She is not intending to 
run for ITC for the 2022-2026 term. 
The ITC Manager provided highlights of the last four years to Board members 
and thanked them for their support. 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public comments or delegations. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting will take place on November 22, 2022 at 10:00 a.m. 

 
 
Islands Trust Conservancy Regular Meeting   ADOPTED Page 8 of 8 
October 4, 2022 
9. CLOSED MEETING 
9.1 Motion to Close the Meeting 
ITC-2022-047 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy Board; (i) the receipt of advice that 
is subject to solicitor-client privilege, including communications necessary for that 
purpose; (k) negotiations and related discussions respecting the proposed provision of a 
service that are at their preliminary stages and that, in the view of the Board, could 
reasonably be expected to harm the interests of the Islands Trust Conservancy if they 
were held in public; and that staff be invited to remain in the meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 12:39 p.m. 
 
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Recorder