Islands Trust Executive Committee regular meeting, November 2, 2022

[0:00:07] Voice 7: I'm sorry, we just had some technical difficulties there.

[0:00:23] Voice 7: You're live.

[0:00:28] Voice 7: And we're recording?

[0:00:30] Voice 7: You should.

[0:00:39] Voice 7: Thank you, Lori.

[0:00:41] Voice 11: So good morning, everyone.

[0:00:42] Voice 11: Welcome to the Executive Committee meeting of November the 2nd,

[0:00:46] Voice 11: the final Executive Committee meeting of this body

[0:00:50] Voice 11: prior to the First Trust Council meeting coming up on November the 17th.

[0:00:56] Voice 11: so want to my name is Peter Lockham and currently the chair of Island Stress Council

[0:01:03] Voice 11: and pleasure to be here with the executive committee today and working here in Lasonic

[0:01:12] Voice 11: territory in Victoria and that's an honor for me to live and work in Fennelica

[0:01:17] Voice 7: territory on

[0:01:18] Voice 7: Ditas Island so I'm just going to go I'm just going to keep going Sue Elton Fast

[0:01:35] Voice 7: last, Bowen

[0:01:36] Voice 11: Island, counselor and trustee,

[0:01:39] Voice 11: and then Laura Patrick, South Spring Island.

[0:01:42] Voice 11: And with us on the staff front here

[0:01:44] Voice 11: is CEO Russ Honson-Pullin, morning, morning.

[0:01:47] Voice 11: David Marlin, director of legislative services,

[0:01:50] Voice 11: Claire Frater, director of area services,

[0:01:53] Voice 11: Laurie Foster, executive coordinator,

[0:01:55] Voice 11: helping us out with all this tech this morning.

[0:01:57] Voice 11: And on the line, I have regional planning,

[0:02:03] Voice 11: Sorry, Director of Planning Services, Stefan Cermak.

[0:02:07] Voice 11: It is going to take me a while to get used to that.

[0:02:09] Voice 11: And thank you for joining us this morning, Stefan.

[0:02:12] Voice 11: Who else do we have on the line?

[0:02:14] Voice 11: I'm just disconnected, so I don't have my current connection.

[0:02:20] Voice 11: Do we have Director Mobs with us online?

[0:02:22] Voice 11: We're supposed to.

[0:02:23] Voice 11: Okay, so Mr. Mobs is Director Mobs.

[0:02:28] Voice 11: And I apologize if I've missed anybody else, but this morning I don't have my web.

[0:02:36] Voice 11: now up so let us uh look at uh the agenda that we have before us um there are four amendments

[0:02:44] Voice 11: that came in uh yesterday um addendums um to the agenda and i'm just gonna pull those up if i can

[0:02:54] Voice 11: right here um i have draft trust council schedule uh created a new item 7.4

[0:03:03] Voice 11: added this item 8.1.1.1 we have just had a conversation here about advancing that ahead

[0:03:09] Voice 11: of all the trust council meeting preparation work in order to set us up for a good conversation

[0:03:15] Voice 11: following that so just going to insert that at 7.1 or 7.0 more likely to number it but that'll

[0:03:22] Voice 11: get me numbered accordingly and that's that one so the second item is responsibilities

[0:03:26] Voice 11: Stability and Excellence Trust Council Vice Chair and Executive Committee,

[0:03:31] Voice 11: and that's an item at 8.1.1.2.

[0:03:35] Voice 11: We also have an email from the Minister Cullinan requesting a meeting,

[0:03:39] Voice 11: and that's at 7.2 in correspondence.

[0:03:42] Voice 11: We also have at 7.1.10.4 an updated priorities chart for Trust Council,

[0:03:50] and that is also in the meeting schedule.

[0:03:53] schedule so um is

[0:03:55] Voice 11: there anything else to add or remove from today's agenda dan rogers thank you

[0:03:59] mr chair good morning um if we could add a closed meeting at the

[0:04:04] Voice 10: end of the meeting of the uh and

[0:04:06] Voice 10: i'll have to get some language to do that okay the

[0:04:09] Voice 10: motion to do it go into restriction okay so if you

[0:04:13] can

[0:04:13] Voice 11: prepare for that uh for the appropriate motion at the time there's plenty of time today to do

[0:04:18] Voice 11: that i don't

[0:04:20] Voice 8: want to add it to the motion meeting today but i just want to mention because we've

[0:04:23] Voice 8: We talked about it at Salt Spring.

[0:04:24] Voice 8: About two or three meetings ago,

[0:04:27] Voice 8: we had requested that there was a motion,

[0:04:30] Voice 8: resolution passed at Salt Spring

[0:04:32] Voice 8: for the executive to revisit with Minister Cullen

[0:04:36] Voice 8: about his potential interest in piloting the Ganges.

[0:04:43] Voice 8: And it still has not come up on the agenda.

[0:04:46] Voice 8: So there's a resolution that's been,

[0:04:48] Voice 8: we talked about it at our last meeting,

[0:04:51] Voice 8: and it still hasn't come through.

[0:04:52] Voice 8: So I don't know what's, it just needs to be noted.

[0:04:55] Voice 8: It was a request to follow, you know, we had that meeting, he expressed interest in a

[0:04:59] Voice 11: pilot of some sort.

[0:05:01] Voice 11: Perhaps we should

[0:05:01] Voice 11: step on as the regional bank director to follow up on that, because in the transition and the shortage of staff in that office, I'm guessing it's just somehow not getting advanced.

[0:05:13] Voice 11: But that is important to advance. Thank you for bringing that. So we don't need to add that to the agenda.

[0:05:21] Voice 11: No, I did not add requesting that.

[0:05:23] Voice 11: Anything else to add or remove from the agenda?

[0:05:26] Voice 11: Okay, then I will, by general consent, adopt the agenda as amended, and we'll continue

[0:05:34] Voice 11: through to rise and report from a previously closed meeting.

[0:05:40] Voice 11: I don't have anything to report there.

[0:05:43] Voice 11: Adoption of minutes of October the 5th, 2022, are there any changes to those minutes?

[0:05:48] Voice 11: Sue Ellen Fass?

[0:05:49] Voice 11: Yeah,

[0:05:50] Voice 8: I just wanted to note, I don't believe Julia Mobs was present at that meeting.

[0:05:59] Voice 8: I think I had a note there that said, as Julia rejoins us, but she wasn't able to rejoin us.

[0:06:07] Voice 11: So we'll amend that accordingly.

[0:06:09] Voice 11: Thank you.

[0:06:10] Voice 11: Anything else in the minutes?

[0:06:13] Voice 11: Then I will then take it that the, by general consent, the October 5th, 2022 draft minutes be adopted as amended.

[0:06:21] Voice 11: This brings us to the follow-up action list and updates.

[0:06:24] And as has been our pattern, we'll just go around

[0:06:28] Voice 11: the room with the senior staff to update us on the follow-up action list.

[0:06:34] Voice 11: And I'll start with the CEO, Hudson Pillar, and also you'll provide your report at the end of your FUAL.

[0:06:42] Voice 3: Great. Thank you very much, Mr. Chair. It's a pleasure to be with you here at the EC meeting.

[0:06:46] Voice 3: meeting. I took the liberty of creating a report you'll find

[0:06:52] Voice 3: on 5.1.1. And it is a summary of all of the follow up action list

[0:06:58] Voice 3: items, and the future projects and active projects. And our

[0:07:05] Voice 3: last meeting, we had some conversations and you made some

[0:07:07] Voice 3: motions around refining some of your requests, this sort of a

[0:07:11] Voice 3: period on those items and colleagues and has some has some

[0:07:15] Voice 3: commentary and i thank the rest of the staff for helping me do that um just the health of these

[0:07:20] Voice 3: various pieces as they go forward to the next dc so this fuel will go forward to the next

[0:07:25] Voice 3: executive committee um if you agree with the details in this report and i'd love to go through

[0:07:32] Voice 3: all um 30 of these but certainly could respond to any of the questions that you may or may not have

[0:07:47] Voice 11: Okay. Well, thank you. I'm sure that we've all read it through and we have had some discussion

[0:07:51] Voice 11: about it. So we'll pass at our last meeting. Thank you.

[0:07:57] Voice 8: This is great. And I don't have

[0:07:58] Voice 8: any objections. I just have one question, which is about number nine, policy regarding

[0:08:05] Voice 8: section 8.2.8.1, 3 and 4 of the Island Trust Act. I just didn't know what that was and

[0:08:11] Voice 8: And I didn't have time to look it up.

[0:08:12] Voice 8: I'm wondering.

[0:08:16] Voice 6: This is where I believe this is around.

[0:08:19] Voice 6: I have direction.

[0:08:20] Voice 6: I believe this is it around the grants function

[0:08:22] Voice 6: that we were given additional powers

[0:08:24] Voice 6: to prepare an opportunity for council to consider

[0:08:28] Voice 6: how it wishes, if it wishes to use any of those new powers

[0:08:30] Voice 6: that were given.

[0:08:31] Voice 6: Thank you.

[0:08:35] Voice 11: Anything else on that list, Laura Patrick?

[0:08:38] Voice 8: The only one I had noted was item 10 on the final page

[0:08:42] Voice 8: of page 16 of the agenda package.

[0:08:46] Voice 8: about integrating options and I know we had had and I don't remember where it sat the up

[0:08:53] Voice 8: review or update of the agreement we were working on that road standards

[0:09:00] Voice 8: should that not all be one item wherever it sits

[0:09:07] Voice 3: yeah well

[0:09:08] Voice 3: if I may that's a theme that's in this we've got a number of I'll take us to

[0:09:14] Voice 3: the reconciliation action we've

[0:09:15] Voice 1: got four or

[0:09:16] Voice 3: five reconciliation actions that i think would be

[0:09:19] Voice 3: confusing to people doing this in the future and so in here is some recommendations to combine

[0:09:25] Voice 3: those things i agree and uh if we can find some efficiencies by combining the direction around

[0:09:31] Voice 3: moti to one that's way easier to do that's

[0:09:34] Voice 8: that i absolutely agree that's

[0:09:36] Voice 3: what i said i liked your

[0:09:37] Voice 8: things and i just thought this one just didn't get

[0:09:39] Voice 3: that combo nope okay so i'm just wondering

[0:09:42] Voice 3: how we get to that point would you then today go perhaps provide a resolution to say when i say um

[0:09:49] Voice 3: something like um i was i was loathe to provide you a recommendation but you could

[0:09:59] Voice 3: um have direction to amalgamate reconciliation steps associated with the role of action

[0:10:07] Voice 3: list along and the projects list to collect something like that might

[0:10:14] Voice 3: i'm

[0:10:17] Voice 7: going to amend the fuel accordingly or anything else you think that would be

[0:10:32] Voice 3: i'll leave you with that thought but i'm going on just there's the fuel by date i see here we've uh

[0:10:40] Voice 3: we've added it by data by uh are we still on the list or we've gone well we're on the list but

[0:10:50] Voice 3: there hasn't been any conversation oh i was waiting for right here thank

[0:10:55] Voice 7: you very much um

[0:10:57] Voice 10: i have a couple of questions um for example number seven and number eight on page 15 and

[0:11:06] Voice 10: 18 are recommending removal um because i assume that that when it talks about sorry talks about

[0:11:19] Voice 10: reconciliation action plan or the other the upper date is that going back to number five on page 15

[0:11:25] Voice 10: is that the one is that what we're talking about there because i don't know that there's a timeline

[0:11:31] Voice 10: for number five on 15th now okay no first five first five sorry first nation reconciliation

[0:11:40] Voice 10: implementation of reconciliation action planning if you go down to number seven and eight it talks

[0:11:45] Voice 10: about recommends removal with an easy request that the fuel item be

[0:11:50] Voice 10: incorporated in a report on reconciliation next steps so could

[0:11:53] Voice 10: someone talk to you about what that means you

[0:11:55] Voice 8: need a motion from us so we

[0:11:59] Voice 10: are going to speak about that today oh that's when we get to that on the

[0:12:02] Voice 10: agenda down the part about reconciliation down the agenda with

[0:12:08] Voice 10: that there's no materials sorry well

[0:12:10] Voice 3: when you finish when you're starting so yes we're at a

[0:12:16] Voice 3: point where staff of we have a conversation today about reconciliation it was a holdover from

[0:12:22] Voice 3: our last meeting right and at that we were going to update you as to where the health of the

[0:12:28] Voice 3: reconciliation action plan and some of the steps taken and we think we can fold that conversation

[0:12:32] Voice 3: station in. In a nutshell, the reconciliation action plan had a number of activities that

[0:12:38] Voice 3: had dates on them, and it's ongoing work with the Islands Trust. And we've sat and we have

[0:12:44] Voice 3: something like 100 discrete actions that will end up forming the future of the island, of

[0:12:52] Voice 3: the reconciliation action plan, which will need to be updated. You've got some vestigial

[0:12:57] Voice 3: elements here that would be part of that work I'm recommending that future work

[0:13:03] Voice 3: and Trust Council executive committee combined seven and eight into a reason

[0:13:09] Voice 3: to review and update of the reconciliation and actually and that

[0:13:14] Voice 3: it's done in a okay well and we can go over that and Claire and I have been

[0:13:23] Voice 3: spending quite a bit of time on it so it's not being if you take some action

[0:13:26] Voice 3: here it is not lost it's referred to that process

[0:13:29] Voice 10: clear

[0:13:31] Voice 3: on what that process

[0:13:33] Voice 3: was but if we're going to

[0:13:34] Voice 10: talk about it we're going to have some conversation

[0:13:35] Voice 10: about that today my other question was about number nine thank

[0:13:43] Voice 7: you sorry on the

[0:13:46] Voice 7: same page sorry page 16 thank you you're right

[0:13:55] Voice 10: we did in section 8 2 e got

[0:13:58] Voice 10: utilized I think what the original point of it being on the action items was for

[0:14:04] Voice 10: for a follow-up, wherever it lived,

[0:14:07] Voice 10: was to do some analysis about how we might use that,

[0:14:11] Voice 10: I think you raised, use that muscle

[0:14:13] Voice 10: under Section 8 of the Act.

[0:14:17] Voice 10: And I see now you're now recommending a removal

[0:14:20] Voice 10: as complete, but I wonder,

[0:14:26] do we really think that we've gotten to the point

[0:14:29] where we think that that we understand

[0:14:31] and how that section of the Act works

[0:14:33] Voice 10: and how the trust could incorporate use of it

[0:14:38] Voice 10: going forward and further.

[0:14:40] Voice 10: So that's why I wonder about that.

[0:14:42] Voice 10: I mean, we've got some correspondence

[0:14:44] Voice 10: from the tenant governance basically saying

[0:14:47] Voice 10: you've got to come through the ministry to get there,

[0:14:49] Voice 10: but that was about all it really said.

[0:14:50] Voice 10: Did it say anything more than that?

[0:14:53] If memory serves, it did.

[0:14:55] It said, complete your

[0:14:57] Voice 3: governance review.

[0:14:59] Voice 3: Oh, it answered that specific request.

[0:15:01] Voice 3: Yes, so I see the point you're making.

[0:15:06] Voice 3: I have not left that theme of the idea that we were going to go research how to use that better.

[0:15:15] Voice 3: We acknowledge that that's the first time it's been used.

[0:15:19] Voice 3: We probably should if you wanted to live on and make it a piece of work.

[0:15:24] Voice 3: This was being literally taken as a companion to the request made to by that process.

[0:15:31] Voice 3: Yes. If you want further work associated with it, how it might be better developed as a tool, that's great.

[0:15:39] Voice 3: We haven't, I haven't started any of that work.

[0:15:42] Voice 3: So this was associated with the ask. You've had an answer.

[0:15:48] Voice 3: I just want

[0:15:48] Voice 7: this piece of care on the answer sheet.

[0:15:52] Voice 7: All right.

[0:15:53] Voice 7: I made a recommendation

[0:15:56] Voice 8: that we consider this would be a good agenda item for a meeting with Minister Cullen.

[0:16:01] Voice 8: talk

[0:16:02] Voice 1: about that clause

[0:16:04] Voice 7: the understanding of the use of that clause

[0:16:08] Voice 7: would be beneficial. Our interpretation

[0:16:11] we've used it once using it a certain way

[0:16:13] Voice 8: was that effective?

[0:16:15] Voice 8: A minister would

[0:16:17] want

[0:16:18] Voice 8: to receive

[0:16:20] Voice 8: thanks through that

[0:16:21] Voice 8: using that clause. Does that bring

[0:16:24] Voice 8: an added weight?

[0:16:26] Voice 8: How would it be perceived?

[0:16:29] Voice 8: Rather than

[0:16:30] Voice 10: a conversation.

[0:16:32] Voice 10: I wouldn't be frank

[0:16:34] Voice 10: my recollection

[0:16:36] Voice 10: is that the sort of development of the idea preceded the specific request

[0:16:42] Voice 7: and

[0:16:43] Voice 10: we were looking

[0:16:45] Voice 10: at well can we use that for anything because i sort of had this vision that in my own mind that

[0:16:51] Voice 10: that clause was put into the into the act specifically so that from time to time the

[0:16:58] Voice 10: trust council or the trust go to the minister and say we think you should do this in a more formal

[0:17:03] Voice 10: way than just our meetings with them and ask and ask because if we ask that we're having this

[0:17:08] Voice 10: problem we'd like you to consider doing that so i'd like to see that stay i think that's still

[0:17:13] Voice 10: a possibility for future trust great

[0:17:19] Voice 8: idea

[0:17:24] Voice 8: cheers

[0:17:27] Voice 3: if i may mr chair in support of me please so my professional advice here is to not spend a lot

[0:17:36] Voice 3: of time thinking about that but actually just do it yeah meaning at some point there's a letter

[0:17:49] Voice 3: written to the minister to say we are interested in our future and we've already asked for more

[0:17:55] Voice 3: sustained meetings with the minister on a regular basis yeah um and we appreciate

[0:18:03] Voice 3: collegial informal discussions whenever those are available to us but we also are interested

[0:18:11] Voice 3: in using this tool and then you just use the tool and let him know that this is a process

[0:18:18] Voice 3: it all ends up in the same place i understand yeah and all that kind of stuff it's just that

[0:18:23] Voice 3: cabinet might know about it yeah whereas they wouldn't you just so i think yeah you've heard

[0:18:29] Voice 3: the refinement on that but i wouldn't spend a lot of energy going back and forth i'd go

[0:18:33] Voice 3: So this is something we'd like to use.

[0:18:37] Voice 7: Not an interesting note.

[0:18:38] Voice 7: Cabinet did not know about our request for review

[0:18:45] Voice 7: of Gamble's trust that came out in June.

[0:18:47] Voice 7: It's only addressed to the ministers.

[0:18:48] Voice 7: We

[0:18:49] Voice 8: talked to the various cabinet ministers at UBCM.

[0:18:52] Voice 8: So I think there is value in having that clarity

[0:18:56] Voice 8: because if that's our hope and expectation,

[0:18:58] Voice 8: how does that happen?

[0:19:05] Voice 7: Leave it out of this conversation.

[0:19:08] Voice 11: It will not be removed.

[0:19:09] Voice 11: Right, yeah.

[0:19:09] Voice 11: Okay, thank you.

[0:19:12] Voice 11: Do you need a motion to that effect to achieve

[0:19:15] Voice 3: those outcomes?

[0:19:19] Voice 3: Only the ones that would, that you would recommend, that you would consider we should amalgamate.

[0:19:26] Voice 3: Or you could pass this to say make the changes inherent in this document and we would go

[0:19:31] Voice 3: amalgamate them the next time.

[0:19:33] Voice 3: Right, but this one the recommendation is to remove it and what we're saying is to read

[0:19:37] Voice 3: it.

[0:19:40] Voice 11: Okay.

[0:19:40] Voice 11: Okay. So then we should amend item nine to the comment section be amended to the

[0:19:49] Voice 7: last

[0:19:55] Voice 7: complete. Yeah. This is number nine. Okay. That's correct. There's just different number

[0:20:06] Voice 7: lines. Anything further on this list? I

[0:20:14] Voice 8: have a question about the multi one, the

[0:20:16] Voice 8: the Ministry of Transportation, this is page 16, number 10.

[0:20:24] Voice 8: I didn't catch what you wanted to amalgamate that with.

[0:20:31] Voice 8: Was, and I don't know if it's on the virtual pancake,

[0:20:33] Voice 8: where it is, there is an item about

[0:20:36] Voice 8: engaging the Molde agreement, updating it or visiting that.

[0:20:41] Voice 8: That sits somewhere in our vast lists of lists.

[0:20:46] Voice 8: So that's what I was referring to.

[0:20:47] Voice 8: I believe

[0:20:48] Voice 4: it's with the Regional Planning Committee.

[0:20:50] Voice 4: I

[0:20:50] Voice 7: think so too.

[0:20:51] Voice 4: That's where I would guess it would be.

[0:20:53] Voice 4: And I made sure to check. Thank you.

[0:20:55] Voice 7: Thank you for that clarity.

[0:20:57] Voice 8: So might we refer

[0:21:00] Voice 8: this from

[0:21:03] Voice 8: the Trust Programs Committee

[0:21:05] Voice 8: might we refer it to the

[0:21:06] Voice 8: Regional Planning Committee where the other one is?

[0:21:09] Voice 8: We covered that in a motion today, yes.

[0:21:11] Voice 8: Okay.

[0:21:14] Thank you.

[0:21:16] Voice 7: Now I get it.

[0:21:17] Voice 7: All

[0:21:18] Voice 11: right. So is there anything further from this document? Do you want to make that motion now?

[0:21:25] Voice 11: Some floor they have to have. Sure. And also changing the wording for item number nine.

[0:21:32] Voice 7: All right.

[0:21:33] Voice 8: Are you ready, Lori? Sure.

[0:21:34] Voice 8: I move that the executive committee or executive or just have a revise that we

[0:21:41] amend. That's

[0:21:46] Voice 8: according to me. Okay. Okay. We amend this report dated whatever it is.

[0:21:53] Voice 8: we will make that sound good to amalgamate item 10 16

[0:22:06] Voice 7: or 16 of the report maybe page four

[0:22:09] Voice 7: page four of the report with sorry

[0:22:20] Voice 8: i don't mean to be stumbling over words here but i'm stumbling

[0:22:23] Voice 8: with other other uh oh the amendments or update of the modi agreement agreement

[0:22:33] Voice 8: Other going to work regarding amending

[0:22:37] Voice 7: the MOTI for

[0:22:38] Voice 3: updating any other direction.

[0:22:41] Voice 2: Other direction. Other direction. So what have we done so far, Maureen?

[0:22:45] Voice 2: The DC amend this report dated to amalgamate item 10, page 4 of the report with the update of the MOTI agreement.

[0:22:53] Voice 2: With other direction regarding

[0:22:59] Voice 7: MOTI agreements.

[0:23:05] Voice 7: that sounds good thank you let me get that up there for you

[0:23:11] Voice 7: not enough coffee start the day

[0:23:16] Voice 7: and there it is up on the screen for us

[0:23:21] Voice 11: is that uh well correct i'll speak today's date i would

[0:23:26] Voice 11: imagine that report but i think you just

[0:23:28] Voice 8: take out the update of the voting agreement the other

[0:23:30] Voice 8: direction regarding the voting agreement so take just where it says with to get rid of the first

[0:23:35] with the

[0:23:36] Voice 2: update of the modi agreement

[0:23:37] Voice 8: get rid of the with yep that one and

[0:23:39] Voice 7: the next the update of

[0:23:41] Voice 7: the modi agreement get rid of all of that yeah and then let me get rid of the word agreement

[0:23:53] Voice 7: and oh just wait there you

[0:23:55] Voice 7: go with other

[0:23:56] Voice 3: direction regarding modi

[0:23:57] Voice 3: the modi agreement and we would call it future projects instead of page 10. yes okay and october

[0:24:04] Voice 11: the 2017.

[0:24:10] Voice 7: and is this for all times or yes it's one movie agreement that we have okay all right

[0:24:20] Voice 11: then so let's move to the secondary so well and fast thank you any further discussion always in a

[0:24:27] Voice 11: favor thank you very much and do we want to make an amendment to that item number nine

[0:24:33] Voice 11: to delete that wording in the staff comments?

[0:24:37] Voice 10: Sir, I'll move that item nine of the projects list

[0:24:44] Voice 10: be amended to remove the words, quote,

[0:24:48] Voice 10: recommend removal as complete, end of quote.

[0:24:51] Voice 10: That's clear, everybody.

[0:24:59] Voice 7: Any further discussion?

[0:25:01] Voice 11: All those in favor?

[0:25:02] Voice 11: So that carries.

[0:25:04] Voice 11: So do you need the agency to now endorse this?

[0:25:07] Voice 3: I would, because this document will disappear.

[0:25:09] Voice 3: Peter, and it just goes back to the fuel, and we will undertake any actions to implement

[0:25:18] Voice 11: in the recommendations and the law of actions.

[0:25:23] Voice 11: Sue, I'm fast.

[0:25:24] Voice 8: Did we want to do something about, oh, this is about the fuel items, never mind.

[0:25:32] Voice 10: I'll move that the recommended actions on the Fuel Active and Future Projects chart be endorsed by the Executive Committee as amended.

[0:25:48] Voice 10: Thank you.

[0:25:50] Voice 7: Seconded.

[0:25:50] Voice 7: So, that's

[0:25:51] Voice 11: in discussion.

[0:25:54] Voice 11: All those in favor?

[0:25:55] Voice 11: It carries.

[0:25:57] Voice 11: Thank you very much, CEO Hodgson-Pillard, for bringing that to us today.

[0:26:01] Voice 11: Okay, so do you now want to address specifically the items on your...

[0:26:05] Voice 11: No, not really.

[0:26:06] Voice 11: And does anybody else need to address anything on that?

[0:26:09] Voice 3: You know, I think we could just simply respond to EC based on questions as opposed to the regular go-to.

[0:26:15] Voice 3: Sure.

[0:26:15] Voice 3: But that

[0:26:15] Voice 3: works completely at your direction.

[0:26:17] Voice 3: I'll just finish my comments.

[0:26:20] Voice 1: So

[0:26:20] Voice 3: you'll report and we'll be...

[0:26:22] Voice 3: Yeah, I just want to say over the last couple of weeks, it's been a period of unusual activity.

[0:26:29] Voice 3: a chance for us to really think about the next term we start developing that reaching out to

[0:26:34] Voice 3: some of the new trustees um and old trustees and conversations with trustees who are no longer with

[0:26:40] Voice 3: us so that's been a lot of um i mean and not mean permanent i

[0:26:46] Voice 8: just wondered if that's going to be

[0:26:48] Voice 8: my yes

[0:26:48] Voice 3: right i'm not providing any news or anything like that um and you know i really

[0:26:54] Voice 3: just want to thank ec for a great four years and i really mean a great four years there's a number of

[0:27:01] Voice 3: accomplishments i think that you can um feel proud about you've uh took the islands trust through

[0:27:06] Voice 3: just the most unusual circumstance you possibly could um a global pandemic and all the specifics

[0:27:13] Voice 3: that that then tripled down and affected our organization other than just meetings and so

[0:27:17] Voice 3: so forth but staff keeping the staff in a good place you had a significant role associated with

[0:27:23] Voice 3: that and assisting us on a daily basis and get this going and sort of reconsider how we go work

[0:27:30] Voice 3: which leads me to my second point you ushered in the electronic era of the islands trust broadcasting

[0:27:37] um the eternal of an idea at the start of the term and now it's full-fledged not perfect but

[0:27:43] but I'd throw us up against any entity in the country

[0:27:47] in terms of the number of meetings

[0:27:49] Voice 3: we have to provide.

[0:27:51] Voice 3: And I think I'd suggest that you're on the right side

[0:27:55] Voice 3: of all the decisions associated with that.

[0:27:57] There's a few more decisions that need to come.

[0:27:59] New Ocean through the government review process,

[0:28:01] which was not easy.

[0:28:03] And we came to a conclusion

[0:28:04] Voice 3: there

[0:28:05] Voice 3: that is now part of the conversation of the Allen's Trust.

[0:28:09] Voice 3: And there's some good pieces in that

[0:28:10] Voice 3: that will undoubtedly get considered

[0:28:13] Voice 3: by the next group of politicians and implemented.

[0:28:17] Voice 3: And I would say that our reconciliation actions,

[0:28:22] Voice 3: I don't know if there's been a period now

[0:28:24] Voice 3: in the trust where there's a greater deepening

[0:28:26] Voice 3: of both the, you know,

[0:28:28] Voice 3: the way we think about relationships

[0:28:31] Voice 3: with nations has changed, I think,

[0:28:33] Voice 3: and it's significant and much deeper

[0:28:36] Voice 3: than it was previously.

[0:28:37] Voice 3: Obviously, there's more muscles and mechanisms, greater understanding.

[0:28:41] Voice 3: We've had some incredible staff come in and help us, and that was at your direction as well.

[0:28:47] Voice 3: And we had a strategic plan.

[0:28:49] Voice 3: You took us through a different strategic planning process.

[0:28:51] Voice 3: It was many small projects moved down to four or five different themes, which seemed to be an effective compromise,

[0:28:58] Voice 3: and probably three-quarters of that work's been done under your direction over the last number of years.

[0:29:03] Voice 3: so um and also uh it looks like the collegial spaces and then we had challenges and i really

[0:29:09] appreciate we have to bring this

[0:29:10] Voice 3: bring challenges to you and for you to handle them so i just want

[0:29:14] Voice 3: to conclude my sale remarks with that thanks thank you very much sir otherwise i've been

[0:29:23] Voice 3: doing orientation work for the last couple of weeks and reaching out to trustees okay so i'm

[0:29:29] Voice 3: just going through this

[0:29:29] Voice 11: section of the agenda to page 25 is where we end up and there's more

[0:29:35] Voice 11: that's what this is so i'll just then i'm just trying to keep that in line with the agenda

[0:29:42] Voice 11: and so then um is there any reports or updates from any of the uh directors at this time

[0:29:53] Voice 4: anything specific to report we're just um in the process now

[0:30:00] Voice 4: getting the regional districts to provide us with the bills for the election right and getting the

[0:30:05] Voice 4: inauguration ready and your attention that's my focus okay thank you very much david marlin

[0:30:10] Voice 4: just

[0:30:11] Voice 6: generally um our communication specialist vicky swan has let us know she's taken another

[0:30:17] Voice 6: temporary assignment so we'll be gone until the middle of may so we've just yesterday posted that

[0:30:21] Voice 6: position so i don't anticipate having someone in place now until january you know hopefully

[0:30:26] Voice 6: like to get someone sooner, but January seems like a reasonable expectation. We are also hoping to

[0:30:30] Voice 6: very shortly be posting our senior intergovernmental policy advisor position, so that's coming up.

[0:30:36] Voice 6: Also, I'm working towards a hope of writing up plain language summaries of each of the business

[0:30:41] Voice 6: cases for the budget process, so we can have a little bit more transparency and ease of

[0:30:45] Voice 6: comprehension this year. And we're working towards having a draft survey for financial

[0:30:51] Voice 6: planning committee to review at their first meeting. And again, I focus on orientation.

[0:30:56] Voice 7: Those are the highlights from the past.

[0:30:58] Voice 7: Mr.

[0:31:00] Voice 10: Blair, any questions?

[0:31:01] Voice 10: I have a question.

[0:31:03] Voice 10: I know you said you were posting the CPIP of the decision.

[0:31:08] Voice 10: So are we going to – I didn't know that that was the plan.

[0:31:12] Voice 10: So that plan has evolved that you're going to post a discrete position

[0:31:16] Voice 10: as opposed to the contracting out or whatever it is we were talking about

[0:31:22] Voice 10: a month ago.

[0:31:23] Voice 10: Can someone speak to that a little bit?

[0:31:25] Voice 10: Or are we going to speak to that a little bit?

[0:31:34] Voice 6: Okay, so what we've done, we'll be showing you later on the agenda, we've got a section for you

[0:31:39] Voice 6: to discuss reconciliation. We've undertaken like a comprehensive look at all the needs that have

[0:31:43] Voice 6: been expressed through the organization. And since May, I've been, April, May, I've been having a

[0:31:48] Voice 6: bird's eye view on the function and undertaking a good portion of the work, which has given us

[0:31:52] Voice 6: really good insight into what's needed. And also in talking with people who offer this service

[0:31:57] Voice 6: throughout government, what's realistic to expect from the position, which is a little bit less,

[0:32:03] Voice 6: we could be lucky and get someone who brings a lot of cultural knowledge, which we've had

[0:32:07] Voice 6: in previous incumbents in the role, but also someone really strong to process at negotiating

[0:32:12] Voice 6: agreements, administratively strong. So we've identified some of the strengths that we need

[0:32:17] Voice 6: to carry the function forward, but we've also identified that there could be a really good

[0:32:21] Voice 6: model in bringing in advisors to that position. So we're not vesting everything in one individual

[0:32:25] Voice 6: individual to be the source of all knowledge for everyone. So having advisors that we can have

[0:32:30] Voice 6: under contract that both staff and trustees can tap into for different types of knowledge or

[0:32:35] Voice 6: expertise. So having a little bit more of a suite of people available rather than just one person.

[0:32:42] Voice 6: And I

[0:32:43] Voice 3: just support that. So you'll see that reflected in the upcoming budget,

[0:32:46] Voice 3: the themes that Claire's discussing. The budget request is higher than integrity.

[0:32:51] Voice 3: integrity um we've got two uh maybe shore up's the wrong word but if you look at the planning

[0:32:57] Voice 3: horizon we've got out there with the 13 jurisdictions 20 ocps and all those but the

[0:33:02] Voice 3: nations don't overlap the way the ocps do so we have to be a much more respected administrative

[0:33:08] Voice 3: body when we're reaching out to nations than we have been in the past there's some administrative

[0:33:14] Voice 3: assistance that needs to happen to the SEPA to for us to be credible. That's included in the FTE that we've got going forward as the $50,000 in street funding. There's big questions coming up. Where are we in relation to referrals? Nations are starting to administrate the referral process on their behalf, establishing portals, various different pieces that we simply

[0:33:44] Voice 3: did not grasp nor have other local governments crossed those questions yet have we budgeted for

[0:33:50] that do we have larger

[0:33:53] Voice 3: projects that we provide funding for but the regular

[0:33:58] Voice 3: rezoning process these are the questions we have to ask ourselves

[0:34:03] Voice 3: and relating to my first point we need a nexus of information where when we deal with the nation

[0:34:12] Voice 3: we can go and say, this is the last word we've heard, or these are the sentiments that's being

[0:34:18] Voice 3: expressed, instead of having three different LTCs dealing with a single nation, having different

[0:34:24] Voice 3: conversations, or different planners. So later on, we'll discuss a little bit more, but that we do

[0:34:30] Voice 3: need the SEPA position, it needs to be supported in some way in the future, and Trust Council's

[0:34:35] Voice 3: going to have to take on some big decisions on how they want to work on a daily and larger project

[0:34:41] Voice 3: basis next year. Thanks.

[0:34:47] Voice 8: Could you expand a little bit on what you mean by nations overlapping with OCPs in a different way? I didn't catch that.

[0:34:57] Voice 3: Well, you would have nation would

[0:35:02] Voice 3: have an interest in a geographic area or rights entitled to an area and have expressed that with the province in their discussions with the province.

[0:35:10] Voice 3: or we might have three official community plans

[0:35:12] Voice 3: within that geography those three ltcs

[0:35:18] Voice 3: act independently in the referral process right or tend to it's better than it was before

[0:35:27] Voice 3: and so we'll get responses from nations and they're on a topic and where we don't have a place

[0:35:34] Voice 3: to have hold common information such that we can go what does seo have to say about this

[0:35:41] Voice 3: and we've understood without burdening them with reconsideration of something that's similar

[0:35:47] Voice 8: okay

[0:35:47] Voice 3: etc thank

[0:35:48] Voice 8: you i got that part i just wasn't this

[0:35:50] Voice 8: is a topic

[0:35:50] Voice 3: we can spend all day on

[0:35:52] Voice 3: um but that's the kernel of it is that fairly expressed yeah and i

[0:35:56] Voice 6: can say that's been a common

[0:35:57] Voice 6: thing i've heard formations as i've been talking with people is that they've told the islands trust

[0:36:02] Voice 6: a value they don't expect to have to repeat it for example four different times to four different

[0:36:07] Voice 6: planners and that's currently how our model is working some to some extent because we're not

[0:36:11] Voice 6: we don't have a common central database or place that people can go and we also don't have a

[0:36:15] Voice 6: culture yet of planners sharing that information through different offices so

[0:36:19] Voice 6: that's a trend we're

[0:36:20] Voice 6: in transition there of making sure that we are honoring that they've told the island's trust

[0:36:24] Voice 6: and now we need everyone to know that information those values such that we're not asking four or

[0:36:28] Voice 6: five times for them to tell us in different ways thanks

[0:36:31] Voice 7: sam

[0:36:32] Voice 10: rogers yeah that's incredibly important

[0:36:34] Voice 10: because they need to they don't know how complicated they are nor should they

[0:36:41] you know they should they'd look at us and go

[0:36:43] Voice 10: uh they shouldn't say the first nations and other

[0:36:46] Voice 10: and other people look at us and go okay i've talked to the amateurs and and we don't always

[0:36:53] Voice 10: know what's going on but i wanted to say some of what you just said you just told me about

[0:37:03] Voice 10: SEPA and your plans encouraged by but it's really important that the trust council be

[0:37:10] Voice 10: brought along with that discussion and know about it because we all know how

[0:37:18] invested many trustees were in the previous incumbent and

[0:37:22] Voice 10: and how what an important role

[0:37:24] Voice 10: that incumbent played with a lot of trustees and how they relied on that position and the absence

[0:37:29] Voice 10: The essence of that has been noted all over the trust, and if there's now a plan about

[0:37:38] Voice 10: how we're going to try and fill that, that would be, I mean, most of the administrative

[0:37:43] Voice 10: decisions that are made within the trust, like if you're hiring another planner or you're

[0:37:47] Voice 10: doing this or whatever, well, that's just run-of-the-mill business, but that position

[0:37:51] Voice 10: is not in that role.

[0:37:54] Voice 10: So I would really encourage that there be a fulsome discussion with the trust counsel

[0:37:59] Voice 10: was to what the ideas and the plans are and hopefully bring them along with you as opposed to

[0:38:05] Voice 10: as opposed to just simply do it without their endorsement because it doesn't really work without

[0:38:12] Voice 10: their endorsement so the most maybe it's if it's not the most important it's one of the

[0:38:19] Voice 10: most important things that the trust is going to do that's just my a piece of

[0:38:25] Voice 10: with a reflection upon what you've told him.

[0:38:29] Voice 10: I wasn't aware that you had decided to post the position.

[0:38:35] Voice 10: So, cause we had talked about it a few times

[0:38:37] Voice 10: and you said, well, we're still working it out.

[0:38:39] Voice 10: And that was fair enough.

[0:38:40] Voice 10: You're still trying to work your way through.

[0:38:41] Voice 10: So, and, and so it'd be great to bring it up.

[0:38:46] Voice 10: And you got a bunch of new ones

[0:38:47] Voice 10: who don't even know what the role was, so thanks.

[0:38:51] Voice 10: Well, Patrick.

[0:38:51] Voice 10: Oh,

[0:38:52] Voice 8: well, I mean, I'm also encouraged by what I'm hearing, but I just want to relate that the request was made in June for a review by Providence, very specifically noted about reconciliation and the efforts that are going to be made and how that's going to be paid for.

[0:39:11] Voice 8: So I think that's where the two are going to come back together again in this conversation to come.

[0:39:16] Voice 3: In half an hour, we're going to get, we can really walk through that with you.

[0:39:19] Voice 3: Great, exactly that.

[0:39:20] Voice 3: Yeah, good.

[0:39:25] Voice 7: Thank you, everybody.

[0:39:27] Voice 8: Sorry, another follow up from your comment.

[0:39:30] Voice 8: The business cases, great.

[0:39:33] Voice 8: I think what would be an objective

[0:39:36] Voice 8: that I would see positive would be it fitting on one page.

[0:39:39] Voice 8: Because the current system,

[0:39:40] Voice 8: I know when going through the budget reviews,

[0:39:44] Voice 8: go back to the business case and some are three pages,

[0:39:46] Voice 8: some are 10 pages, and it's a lot of white space.

[0:39:50] Voice 8: And I think if we can make them fit on a page, that will just make it so much easier in the

[0:39:55] Voice 8: agenda package.

[0:39:57] Voice 6: I think at this stage, I'll respond.

[0:40:00] Voice 6: What I'm hoping to achieve from my view, my part of that is to simply have like a paragraph

[0:40:05] Voice 6: about each one.

[0:40:07] Voice 6: I think it would be up to the CAO to determine who, because we have that template, it's already

[0:40:10] Voice 6: been completed by everyone.

[0:40:12] Voice 1: I don't know

[0:40:12] Voice 6: that we have the bandwidth right now to go amending all of those, because that

[0:40:16] Voice 6: might not be achievable in the timeframe here.

[0:40:18] Voice 6: but certainly my objective is to write a paragraph or at most two about what's the project what is

[0:40:23] Voice 6: it what are you going to get once it's done you know and a little bit about how it's going to be

[0:40:27] Voice 6: accomplished such that we have more informed debate i think at council and that the community

[0:40:32] Voice 6: can have a better sense when they complete the survey yeah thank

[0:40:39] Voice 11: you um i want to actually

[0:40:42] Voice 11: acknowledge and thank the previous incumbent of that role Lisa Wilcox for the amazing work that

[0:40:48] Voice 11: she did in advancing this organization to a better understanding and knowing what we need to do next

[0:40:54] Voice 11: and helping myself and trustees out personally as well as advancing staff's awareness and appropriate

[0:41:03] Voice 11: and I

[0:41:06] Voice 7: look forward to the evolution of this role and we've learned a lot and there's more to learn

[0:41:11] Voice 7: my

[0:41:15] Voice 11: remaining director Stefan Cermak do you have anything that you'd like to report to

[0:41:20] Voice 11: to the executive committee at this final meeting?

[0:41:26] Voice 9: Sure. I assume you can see me.

[0:41:29] Voice 9: Okay, I can't see myself, so I feel naked.

[0:41:32] Voice 9: Sure. Thank you, Mr. Chair.

[0:41:34] Voice 9: Just a couple of general updates I'd like to give the executive committee.

[0:41:38] Voice 9: One is a staffing update.

[0:41:40] Voice 9: I'd like to report that the new RPM on Salt Spring Island is going well.

[0:41:45] Voice 9: It's actually performing better than expected, so kudos to him.

[0:41:48] Voice 9: I would also like to announce that we have a candidate who signed an offer.

[0:41:54] Voice 9: So she's going to, for the RPM position in the Northern office, she signed that on Friday.

[0:42:00] Voice 9: She will start January 9th, 2023.

[0:42:04] Voice 9: In the meantime, that office is being variably managed by Sonia Zupanet, and she will continue to do so until her replacement comes.

[0:42:13] Voice 9: their place and its name is Renee and we're looking she's an extraordinarily

[0:42:18] Voice 9: great candidate at least I'm super excited for her you're gonna love her

[0:42:21] Voice 9: detail orientated friendly and great at relationship building so very excited

[0:42:27] Voice 9: about that we have two planning positions on Salt Spring Island the

[0:42:32] Voice 9: opportunity is closed we're heading towards interviews we have opportunities

[0:42:37] Voice 9: in the bylaw enforcement position which have closed and that have gone through

[0:42:41] Voice 9: interviews I believe an offer has gone out but I'm not sure if the offer has been accepted

[0:42:45] Voice 9: again really strong candidates what else can I say my own orientation is going well into this role

[0:42:53] Voice 9: I'd like to thank Claire for helping really introduce me to people in this sort of director

[0:42:59] Voice 9: level and developing relationships in First Nations in agencies in the government and those

[0:43:05] Voice 9: relationships I hope to continue to grow and help to be able to serve the executive committee

[0:43:10] Voice 9: in the future and what else the oh yeah i guess more in terms of planning services

[0:43:17] Voice 9: the um i'm working closely with each office to address their needs and you'll see it in the

[0:43:22] Voice 9: business cases that have been put forth most prominent is the work on addressing consistency

[0:43:27] Voice 9: in administrative processes to enhance efficiency efficiency efficiency and effectiveness

[0:43:35] Voice 9: effectiveness for also in anticipation of upcoming retirements and the transition to

[0:43:42] Voice 9: increased work from home. So hopefully you'll see that those activities pan out in the future

[0:43:48] Voice 9: for those of you remaining and you'll see that consistency and effectiveness is going to improve.

[0:43:55] Voice 9: That's it for now.

[0:43:57] Voice 11: Okay, thank you. Any questions for the director? No. Please pass my thanks and

[0:44:03] Voice 11: and I'm sure Executive Committee's thanks to Sonia Pristinov,

[0:44:06] Voice 11: wrong name, for stepping up and helping us out in this difficult time

[0:44:15] Voice 11: with the shortage of resources in that office.

[0:44:18] Voice 11: It's very much appreciated.

[0:44:20] Voice 11: I'll continue on to our agenda.

[0:44:26] Voice 11: We're now at local trust committee chair updates.

[0:44:28] Voice 11: I don't imagine there's too many.

[0:44:29] Voice 11: Most of the meetings have been canceled.

[0:44:31] Voice 11: but is there any updates from uh vice chairs sue allen fast sure

[0:44:35] Voice 8: um i held a uh zoom meeting with

[0:44:38] Voice 8: north pender uh last week in place of um vice chair patrick and uh so it was a um about 10

[0:44:47] Voice 8: members of the public present um we got through the agenda just fine there was a couple of

[0:44:51] Voice 8: applications and uh we passed um those and uh there was some conversation about their uh land

[0:45:00] Voice 8: use planning land use bylaw review and questions and um that kind of thing and uh so we said

[0:45:08] Voice 8: goodbye to uh trustee mcconkey and uh all respectful and uh thank them for his

[0:45:14] Voice 8: service and then um we'll go on to uh a little letter to um on behalf of the denman local trust

[0:45:23] Voice 8: committee uh to the coomox um region uh coomox valley regional district uh asking for consideration

[0:45:31] Voice 8: of um including a pathway along the what is downtown damon in their trails budget for um

[0:45:42] Voice 8: construction and maintenance i guess there was one and it's gone so this is with the idea of

[0:45:46] Voice 8: um creating a uh alternative transportation network linking up different trails so that's

[0:45:53] Voice 8: It's been sent a couple of days ago, and that's the main thing.

[0:46:00] Voice 8: Just Bowen Council met last week, but I mentioned that in our phone meetings.

[0:46:08] Voice 8: So that's my report. Thank you.

[0:46:10] Voice 11: Thank you, Joelle. Dan Rogers, you have something?

[0:46:12] Voice 10: I do. My local trust committees have not finished.

[0:46:16] Voice 10: They're continuing on.

[0:46:19] Voice 10: I'll talk a bit about Gabriola.

[0:46:21] Voice 10: We had a final LTC meeting last Thursday.

[0:46:24] Voice 10: and it was a regular business meeting and two things of note came came from that one was

[0:46:32] that we

[0:46:34] Voice 10: passed a couple of dvps and development permits for the housing project there

[0:46:41] Voice 10: as they continue to try and get ready to the next whatever the next funding project looks like so

[0:46:47] Voice 10: you may recall we passed the bylaws related to that some time ago and there were some some of

[0:46:52] Voice 10: that really required some development permits and some development variants and they're very keen

[0:46:57] Voice 10: they want to be as ready as they can be for the next application um it was uh good to see them

[0:47:03] Voice 10: and they're very organized second thing we did is and took up most of the meeting was that we um

[0:47:10] Voice 10: we we spent a couple hours debating and discussing a standing resolution similar to but not identical

[0:47:19] Voice 10: to the one on Salt Spring related to bylaw enforcement around housing that's not permitted.

[0:47:27] Voice 10: And after much discussion back and forth and some very helpful commentary from Manager

[0:47:34] Voice 10: Damon, and I want to thank Warren for his work on this, we passed a standing resolution

[0:47:40] Voice 10: related to that issue.

[0:47:42] Voice 10: And so that will be part of the suite of directions that will be there for the next local trust committee and staff, which they will then have to consider it going forward.

[0:47:56] Voice 10: you know as always as elsewhere there was it was not unanimous as was the case on on

[0:48:03] Voice 10: gabriola fairmount this term but we made so i had to cast the deciding vote but we passed the

[0:48:09] Voice 7: the

[0:48:10] Voice 10: uh the resolution with the idea that that there is a lot of tenuous housing on gabriola

[0:48:16] Voice 10: and it's time to understand to try and understand that and the next ltc needs to work on how they

[0:48:23] Voice 10: work that through it was a very good meeting and it was very um uh moving to to finish off with a

[0:48:30] Voice 10: very excellent crew on gabriel um maine is still going uh main island local trust committee i think

[0:48:38] Voice 10: i told you in our conversation we have a cim related to their housing project um in um that

[0:48:45] Voice 10: would have been 10 days ago now uh which was a very spirited uh community information meeting

[0:48:52] Voice 10: attended by about 35 people.

[0:48:56] Voice 10: It was, as I said, there continues to be some concerns

[0:49:01] Voice 10: from neighbours related to that.

[0:49:02] Voice 10: And we have a public hearing next Monday.

[0:49:06] Voice 10: No, 14th of November scheduled for that.

[0:49:10] Voice 10: It turns out the same two trustees were re-elected.

[0:49:14] Voice 10: So the dynamic is such that they wanted to go ahead

[0:49:18] Voice 10: and have the public hearing.

[0:49:20] Voice 10: And so we're doing that.

[0:49:21] Voice 10: and thanks again to staff for making that happen.

[0:49:24] Voice 10: Particularly the trustees,

[0:49:26] Voice 10: particularly Trustee Dodds wished to,

[0:49:28] Voice 10: felt it was important that this particular

[0:49:30] Voice 10: local trust committee complete that process.

[0:49:32] Voice 10: So we are doing a public hearing

[0:49:34] Voice 10: on the affordable housing bylaws on November the 14th,

[0:49:39] Voice 10: and the option will be there to give a third reading

[0:49:45] Voice 10: and referrals related to that

[0:49:48] Voice 10: to to uh to the executive committee after that meeting on the 14th so it may or may not be

[0:49:54] Voice 10: it may or may not get to that point so that's what's going on and again thanks to kleiner

[0:49:59] Voice 10: chadwick for making this happen and so that's that's my report that will be my last meeting

[0:50:05] Voice 10: as a chair of the local trust committee but i guess it's fitting i guess

[0:50:10] Voice 10: it's fitting it's

[0:50:11] Voice 10: fitting that i would be to have the last one uh of this term so i'm going till the end there you go

[0:50:18] Voice 10: anyway that's my report on the two uh local trust committees that have have occurred since uh our

[0:50:24] Voice 10: last week thank you dan lord patrick um i

[0:50:27] Voice 8: wanted to thank uh um vice chair fast for stepping into

[0:50:31] Voice 8: north tender uh last week while i was away i shared your words by the way thank you i read

[0:50:37] Voice 8: from your email to everybody um i also uh uh missed a saturn meeting which uh you know they

[0:50:44] did not

[0:50:45] Voice 8: request an alternative chair uh the key aspects on that meeting was there was some urgent

[0:50:53] Voice 8: uh bylaws that were necessary to facilitate a um a park potential park donation and

[0:51:02] Voice 8: property. So those are now going through about five resolutions without meetings that are going

[0:51:08] Voice 8: through the process as we speak to do that. And I really want to thank Clive Smith for stepping up

[0:51:15] Voice 8: and doing all of that work at a high speed to facilitate that. So indeed,

[0:51:29] Voice 11: lots going on at the

[0:51:31] Voice 11: the tail end of the term here. So we haven't had a Salt Spring

[0:51:36] Voice 11: Island meeting since our last meeting. However, there's been

[0:51:39] Voice 11: some background work with the new regional planning manager

[0:51:43] Voice 11: Chris Hutton. Very good. I'd like to report and there is a

[0:51:49] Voice 11: letter going out from the LTC with respect to the LTC

[0:51:54] Voice 11: asserting its stance with respect to rescindment of the

[0:51:58] Voice 11: telecommunications tower site and advising uh rogers and others that if they wish to continue

[0:52:06] Voice 11: they should uh initiate a dispute mechanism which is available um through i see part of the normal

[0:52:18] Voice 11: process so we'll see how that unfolds um otherwise uh south pender is going ahead with its final

[0:52:28] Voice 11: meeting on Friday. They are hopeful that the OCP bylaw number 123 might be returned to them

[0:52:36] Voice 11: for adoption at this coming meeting. So far, I have not seen that. But nonetheless,

[0:52:43] Voice 11: we're going to have the final meeting on Friday. I will be attending that in person.

[0:52:48] Voice 11: person um and that's my report um i want to thank the cao for the ongoing conversations about

[0:52:58] Voice 11: preparation for the upcoming council meeting and very excited about that opportunity to

[0:53:03] Voice 11: meet face-to-face all the new and returning trustees i think it's going to be an exciting

[0:53:08] Voice 11: term ahead of us so um that's my report all right um anybody need a break to fill up the coffee or

[0:53:15] Voice 11: of teacups and yeah so let's uh let's uh recess for 10 minutes then that's sufficient and then

[0:53:23] Voice 11: we'll come back to bylaws for approval and consideration and follow that up with the

[0:53:26] Voice 11: trust council meeting preparation so thank you for a good start to today and

[0:53:31] Voice 7: let us recess for 10

[0:53:32] Voice 7: minutes

[1:06:59] Voice 7: Welcome back to the Executive Committee meeting of

[1:07:02] Voice 11: November the 2nd.

[1:07:05] Voice 11: We've conducted some of our initial reporting here this morning already,

[1:07:09] Voice 11: and we're now going to move into bylaws for approval and consideration,

[1:07:12] Voice 11: the second most important part of the work the Executive Committee does.

[1:07:16] Voice 11: We have two for us here today.

[1:07:18] Voice 11: Galleon Island Local Trust Committee Bylaw No. 286,

[1:07:22] Voice 11: Development Permit Delegation Bylaw.

[1:07:24] Voice 11: Very glad to see this here.

[1:07:26] Voice 11: And I'll turn to the Vice Chair for Galleon Island, Dan Rogers.

[1:07:30] Voice 11: I ask you if you'd like to present this or seek some staff support.

[1:07:33] Voice 11: I'm happy to present this.

[1:07:35] Voice 11: This is the, I

[1:07:38] Voice 10: think, the first local trust committee, if I'm not mistaken,

[1:07:41] Voice 10: that has asked for and passed a bylaw to delegate EP approval to staff.

[1:07:50] I would note that we had a good discussion about it, and we agreed to do it.

[1:07:55] they took a one of the development permit areas out of the uh

[1:07:58] Voice 10: the list uh which was the one around

[1:08:01] foreman character um thinking that that was a more discretionary item um and uh and with the

[1:08:08] one the one piece of advice we gave as a i don't know if it ended up in a motion i hope it did

[1:08:12] somewhere was

[1:08:13] Voice 10: to recommend that when if if a is when if a development permit has turned out that

[1:08:19] Voice 10: that an applicant is advised at that time,

[1:08:23] Voice 10: and I think this would be standard practice anyway,

[1:08:25] Voice 10: that there is an appeal process to the local trust committee.

[1:08:30] Voice 10: With that, we passed the draft by-law,

[1:08:35] Voice 10: so I'm happy to make a motion.

[1:08:37] Voice 10: The Islands Trust Executive Committee approved

[1:08:39] Voice 10: the Galeana Local Trust Committee by-law number 286,

[1:08:42] Voice 10: cited as Galeana Local Trust Committee Delegation by-law number 286-2022,

[1:08:47] Voice 10: in accordance with Section 27 of the Island's Trust Act.

[1:08:50] Voice 11: Very good. Thank you, Dan.

[1:08:52] Voice 11: Our seconder, Laura Patrick.

[1:08:53] Voice 11: Thank you very much.

[1:08:54] Voice 11: Laura, is there any discussion?

[1:08:56] Voice 11: And I'll look for a vote.

[1:08:58] Voice 11: All those in favor?

[1:08:59] Voice 11: And that carries unanimously.

[1:09:01] Voice 11: Thank you very much.

[1:09:02] Voice 11: Thank you very much, Dan, for bringing that to us.

[1:09:04] Voice 11: I'm excited to see that starting to roll up.

[1:09:07] Voice 11: So the next item, 6.2, is also Dan Rogers.

[1:09:10] Voice 11: It is.

[1:09:11] Voice 10: It's continuing

[1:09:12] Voice 10: our work.

[1:09:13] Voice 10: its main island has um adopted the fees by law um and i think i think this is uh five this is

[1:09:21] Voice 10: local trust committee number 11. um so uh i think there's only uh north pender and saturn who are

[1:09:28] still considering these bylaws it's unamended unlike some of the other local trust committees

[1:09:32] went through

[1:09:34] Voice 10: the apc had a bunch of discussion around it but um uh it's here it is so uh i'm

[1:09:41] Voice 10: going to move that the island's trust executive committee approved main island local trust

[1:09:45] Voice 10: committee bylaw number 185 cited as the main island local trust committee fees bylaw 2021

[1:09:51] Voice 10: in accordance with section 27 of the island's trust act yes to

[1:09:56] Voice 11: move to a secondary to our

[1:09:58] Voice 11: fast thank you as well and we should speak to it

[1:10:00] Voice 10: i do i do not other than to thank uh the main island

[1:10:04] Voice 10: LTC for moving this through

[1:10:07] Voice 10: in its own

[1:10:08] Voice 10: way, but got the job done.

[1:10:11] Voice 11: Yeah, and I'll just note

[1:10:12] Voice 11: that this initiative throughout the Adams Trust

[1:10:14] Voice 11: is a significant achievement of this term

[1:10:16] Voice 11: in that we've reviewed those

[1:10:18] Voice 11: fees bylaws and they've been incremented

[1:10:20] Voice 11: where appropriate. And indeed,

[1:10:22] Voice 11: I think we're seeing the numbers are making a

[1:10:24] Voice 11: difference in the budget. And so

[1:10:26] Voice 11: that's fantastic.

[1:10:28] Voice 11: So I'll call the vote.

[1:10:30] Voice 11: All those in favor?

[1:10:31] Voice 11: That also carries unanimously.

[1:10:34] Voice 11: So, thank you very much, Dan, for your work.

[1:10:36] Voice 11: Yeah, it's great.

[1:10:37] Voice 11: So, this moves us to Section 7, Trust Council Preparation.

[1:10:41] Voice 11: We did rearrange the agenda here.

[1:10:44] Voice 11: And so, the item at 7.1 has been bumped down,

[1:10:47] Voice 11: and we're inserting a late item, December Trust Council Schedule

[1:10:51] Voice 11: and Trust Council Orientation at 7.0, I'm calling it.

[1:10:57] Voice 11: and um so i'm going to uh turn to staff to um advise us on this one and we're going to continue

[1:11:05] Voice 11: well thanks mr chair

[1:11:06] Voice 3: so we're going to turn to page 93 of the agenda thank you which

[1:11:12] Voice 3: is 8111

[1:11:13] Voice 3: and really this is uh the dissolution of your responsibility to or for developing and overseeing

[1:11:21] Voice 3: the orientation program at trust council and the takeaway or any advice you would give me now

[1:11:27] there's still time to add,

[1:11:29] Voice 3: subtract, or provide a different route. We spent a lot

[1:11:35] Voice 3: of time looking through the orientation program last term, tried to extract some

[1:11:40] Voice 3: good pieces, came away with the idea that simpler over a longer time frame is

[1:11:47] Voice 3: likely better than shorter and getting it all in. There is absolutely no way to

[1:11:54] Voice 3: train or orient people to anything as complex as what we're going to be doing in a matter

[1:12:02] Voice 3: of six to ten hours of focus time.

[1:12:05] Voice 3: So just accepting that, the theme being how do we get going?

[1:12:09] Voice 3: So that's where we're really moving towards.

[1:12:13] Voice 3: We do have a number of online sessions to free up more trust counsel.

[1:12:17] Voice 3: There's maybe a third less sessions in these two sessions than there were previously.

[1:12:22] Voice 3: previously um hopefully more interactive sessions um i wouldn't say that we've adopted a whole new

[1:12:29] Voice 3: means of educating or orienting trustees sometimes you just have to stand there and speak and uh and

[1:12:37] Voice 3: we'll go through the session sort of one by one as we go through that

[1:12:41] Voice 3: um we are we have updated or in the process of updating the reference document

[1:12:45] and there has there's

[1:12:49] Voice 3: been instances of the limited use of consultants but

[1:12:51] Voice 3: consultants where that level of expertise is going to be important so

[1:12:56] Voice 3: for meetings you brought on Elimina and much of this you already know we've got

[1:13:00] Voice 3: restarting coming in to provide some sort of legal structure for trustees around

[1:13:04] Voice 3: First Nations UNDRIP processes authorities that's coming in the second

[1:13:12] Voice 3: december session and um as we get to the actual agenda schedule itself uh we're reaching out to

[1:13:21] Voice 3: leadership council for an address and i'm optimistic that that will occur

[1:13:27] Voice 3: so as you look over this

[1:13:30] Voice 7: um

[1:13:32] Voice 3: we've had uh one zoom session that went well i already heard from

[1:13:37] Voice 3: many trustees since then a couple um so maybe everyone's got it all figured out um or people

[1:13:45] Voice 3: just taking a nice time and calm before the storm um we we do have the opportunity to have a second

[1:13:52] Voice 3: session next week you know i might pull the trustees to see if they want to do something

[1:13:57] Voice 3: informal on a tuesday night someday but we will see we did build some space in there um certainly

[1:14:03] Voice 3: Yes, I think that's going to need to address the dual role of the trustee and understanding the federal obligations that those need to, interest needs to, and then it just gets, I wouldn't say crazy, but the 17th, 18th, 19th, the open house computer set up, the sessions that Trust Council will go through, will have a follow-up Zoom session,

[1:14:35] Voice 3: which is to reinforce the administration of the trustee life so we don't spend too much time with the administration during live sessions.

[1:14:45] And then we're going to Supertrust Council.

[1:14:49] Voice 3: I wouldn't say a rock and hard place, but we hope that particularly new trustees,

[1:14:55] Voice 3: trustees who are returning are used to sitting there for two and a half days on an electronic meeting and they'll have got a rhythm.

[1:15:01] Voice 3: The new ones probably won't, so we'll have to space that out there.

[1:15:04] Voice 3: There are a number of topics that are important there for the budget, picking the dates for

[1:15:12] the new Trust Council session coming

[1:15:13] Voice 3: up, items like that.

[1:15:16] Voice 3: So that's what we said.

[1:15:18] Voice 3: And then afterwards, there'll be a planning series on the following 8th of January.

[1:15:23] Voice 3: Executive Committee orientation.

[1:15:26] Voice 3: I don't want to export this to an outside consultant last term or the end, but the start

[1:15:34] Voice 3: this term we did it both a staff session initially and then we brought in some consultant help

[1:15:41] Voice 3: um like a team building there is a promotion of team associate dc for sure um so that's proposed

[1:15:50] Voice 3: so i'm just looking at a convenient date once i get to know the trustees a little bit better

[1:15:54] Voice 3: um get to know ec so probably before christmas we would have a day of ec training and following up

[1:16:01] Voice 3: up with some good professional, hopefully, match to the skills

[1:16:11] Voice 3: council chairs, vice chair of the chair. So that's ongoing

[1:16:17] Voice 3: work. So at this point, I want to be responsive. So as

[1:16:26] Voice 3: questions come, there isn't a lot of time in each of these

[1:16:39] Voice 3: sessions, given the importance of lunches that's

[1:16:42] Voice 3: in these sessions, as well as first nations of the work.

[1:16:48] Voice 3: So that's it. I guess at this moment, it would be, is there anything that's

[1:16:52] Voice 3: missing, or having read this brief report

[1:16:55] Voice 3: for this actual Trust Council session, or do you think generally we're in the

[1:17:01] Voice 3: right place? Because I have time to add something or subtract something.

[1:17:07] Voice 11: Vice-Chair?

[1:17:11] Voice 8: Just a couple of little practical things about DC training.

[1:17:15] Voice 8: um i've sent you lots of probably too much no

[1:17:18] Voice 3: no i really appreciated it actually okay so so

[1:17:21] Voice 3: okay

[1:17:21] Voice 8: but just about ec thinking about myself as a incoming uh vice chair um there was a few things

[1:17:29] Voice 8: that i didn't know partly because i'm from bowen so we don't have as much lpc involvement but some

[1:17:35] Voice 8: practical things travel tips it takes a long time to get around uh can the other vice chairs share

[1:17:44] Voice 8: some travel tips do you take a plane like I want to say I was thinking I better keep the cost down

[1:17:52] Voice 8: but then learned that sometimes that's the only way to get places and because travel is such a

[1:17:59] Voice 8: significant thing about sometimes I had to leave the day before in order to get to be able to chair

[1:18:06] Voice 8: meetings I didn't know if I could book those hotel rooms like should I be booking all these hotel

[1:18:12] Voice 8: tell I was shy about expenses and so you may want to let people know that if they want to keep

[1:18:21] Voice 8: regular working hours and maintain health then they might need to incur some expenses

[1:18:28] Voice 8: and talk to us in other forms yeah that's

[1:18:31] Voice 8: right like what what can what's okay to do

[1:18:34] Voice 8: so I would ask that and I would say I didn't have very much room on my credit card I just

[1:18:45] Voice 8: kept a low availability so suddenly I was bumping up against limits of what I

[1:18:51] Voice 8: could book so you may want to have just some practical conversations about how

[1:18:57] Voice 8: much room do you need on your credit card if you're going to book all this

[1:19:00] Voice 8: stuff because then I was going oh am I doing something wrong that's just very

[1:19:05] Voice 8: practical stuff a few other things are the legal any legal situations that you

[1:19:15] Voice 8: You should know about it as an LTC chair.

[1:19:16] Voice 8: Who are some of the main people that might show up as delegates that maybe other people know, but you won't as an LTC chair.

[1:19:29] Voice 8: And the idea of just a suggestion to keep working hours as much as you can.

[1:19:36] Voice 8: That's something Peter told me in a carpooling trip.

[1:19:38] Voice 8: and that was good advice because before then I'd been trying to pack in all the travel like the

[1:19:44] Voice 8: night before and early in

[1:19:45] Voice 1: the morning up

[1:19:46] Voice 8: and it was not sustainable so I learned but it took some

[1:19:52] Voice 8: time when I could have been probably more productive and more healthy so that's my input there

[1:20:01] Voice 3: pretty practical advice as we go through the sessions Mr. Chair the question you would ask

[1:20:12] is are we giving the new trustees there's always the profound

[1:20:17] Voice 3: advice and context being part of the

[1:20:19] Voice 3: adam's trust is there enough faculty um associated with making on the business so that's the question

[1:20:28] Voice 3: i keep asking myself

[1:20:28] Voice 7: is the new trustee going business okay i mean

[1:20:39] Voice 8: i think you've done a good

[1:20:41] Voice 8: job laying this out um i think complementing this and i know it was all created for the last term

[1:20:47] was for, as applications came

[1:20:50] Voice 8: to the actual communities,

[1:20:52] Voice 8: the local trust communities,

[1:20:53] Voice 8: that the planners had slides of permit application

[1:21:00] Voice 8: and decisions are discretionary.

[1:21:04] Voice 8: You have to use an example of a guide.

[1:21:05] Voice 8: So they had some educational material prepared.

[1:21:11] Voice 8: For

[1:21:11] Voice 3: actual LTC meetings?

[1:21:13] Voice 8: For actual LTC meetings to reinforce that.

[1:21:15] Voice 8: Because it's one thing to read it in a manual,

[1:21:17] Voice 8: it's another thing now to have the decision in front of you um um i thought it was beneficial

[1:21:23] Voice 8: i actually thought it was something that should be repeated

[1:21:25] Voice 7: almost every time we have an application

[1:21:26] Voice 8: because it's not just the trustees that are being educated it's the audience that are wondering why

[1:21:31] Voice 8: you know is a development permit discretionary or you can say no because you just don't like it

[1:21:35] Voice 8: um so but it was good information i know the southern office to get certain

[1:21:40] Voice 8: and it was beneficial because i gave every opportunity to reinforce these things um and

[1:21:49] Voice 8: and i would go longer than once not do it just the one meeting because it they forget some some

[1:21:56] Voice 8: local trust committees only meet every three months so they don't know um or it's a new form

[1:22:01] Voice 8: of permit that they didn't see um the other i think just as you're not hearing but as to really

[1:22:09] Voice 8: really, really, really, really stress that ask, ask, ask, ask, ask, ask, ask staff. And I think I would push while yes, exist or incumbent trustees have knowledge, but they may not be correct, is pushing, you know, really encouraging, you know, staff are friendly, they are approachable, they are here to help you.

[1:22:37] Voice 8: and i don't know i just have to stress that program over and over and over ask before meetings

[1:22:42] Voice 8: i ask all the time even all the time even in the training if you don't maybe someone's

[1:22:47] Voice 8: uncomfortable in a group of 26 to say hey i don't understand this

[1:22:50] Voice 7: that's

[1:22:51] Voice 8: okay come to you know us

[1:22:54] Voice 8: afterwards or call us or here here's how you can get the information because

[1:22:57] Voice 10: we better to ask that

[1:22:59] Voice 10: question the beginning that is three years in exactly when everybody goes weren't you there

[1:23:04] Voice 10: we did all this we even do philosophy so there are no silly questions no

[1:23:09] Voice 8: i think yeah at the

[1:23:10] Voice 10: outset there are no back they're

[1:23:12] Voice 10: only good and

[1:23:13] Voice 8: staff are you know they're not gonna

[1:23:17] Voice 8: they're gonna be only helpful i've never had staff money the other from an executive standpoint i

[1:23:23] Voice 8: think something that could be different than you did this term is at least initially and if not

[1:23:29] Voice 8: not through the term, look at rotational chair,

[1:23:33] Voice 8: you know, chairing the meeting, these meetings.

[1:23:38] Voice 8: Because I think it's also a chance to get feedback.

[1:23:40] Voice 8: You know, we go off and we do our mobile trust meeting meetings,

[1:23:44] Voice 8: even watch the videos if we want,

[1:23:45] Voice 8: but we're not getting feedback of what we're doing

[1:23:47] Voice 1: that's

[1:23:48] Voice 8: good or bad.

[1:23:49] Voice 8: I think if we chair these meetings, you know,

[1:23:52] Voice 8: we should be open to advice and help.

[1:23:56] Voice 7: and yeah

[1:23:56] Voice 8: exactly to get you know what am i doing that's bad or can i be better if uh you know you

[1:24:01] Voice 8: would let me know if you do that you talk too much or yeah or you're it's a really great missing

[1:24:08] Voice 8: points okay suggestions thank

[1:24:13] Voice 11: you um so you know i know that you will cover all of this um in the in

[1:24:19] Voice 11: the orientation but the element of it that i think is important to me is um that all trustees even if

[1:24:28] Voice 11: you were here last term in the term before to participate because it's a really good refresher

[1:24:34] Voice 11: especially given that the opinions that were selected uh reviewed or looked at through the

[1:24:40] Voice 11: governance report that indicated that trustees felt that they didn't get adequate orientation

[1:24:46] then all the more

[1:24:48] Voice 11: important for the returning trustees to also fully

[1:24:52] Voice 7: participate in the process.

[1:24:54] Voice 7: And so somehow it's important to

[1:25:02] Voice 11: get off to a good start.

[1:25:03] Voice 11: And indeed, everybody's talking from the same page.

[1:25:05] Voice 11: Just to think somebody just said that they have the right advice as opposed to advice.

[1:25:11] Voice 11: And

[1:25:12] Voice 7: let's

[1:25:13] Voice 11: make sure we get off to a good start.

[1:25:15] Voice 11: So I'm totally happy with all of your preparations.

[1:25:19] Voice 11: I do think that another session on Tuesday next week would be good.

[1:25:25] Voice 11: You may get some, you might get a lot of participation.

[1:25:28] Voice 11: And the topic that you mentioned, I think, is the role of a trustee at the LTC and at the federation level.

[1:25:37] Voice 11: But also that the piece that we have here, a summary about the roles of executive committee and chairs might be also something because the question is out there.

[1:25:46] Voice 11: What is the, and especially because that's, it's interesting how the governance review

[1:25:51] Voice 11: has become almost an orientation document in itself in its own way, because lots of

[1:25:56] Voice 11: people are referencing it.

[1:25:57] Voice 11: And there does need to be some clarity about some of the aspects of the governance report

[1:26:03] Voice 11: that are already in place or done differently than what's reported.

[1:26:08] Voice 11: So some clarity around that.

[1:26:11] Voice 11: But I'd be happy to move on whatever you want to do on a Tuesday.

[1:26:14] Voice 11: day um

[1:26:15] Voice 3: yeah if you endorse this uh you know david did the work here he just collated all those

[1:26:21] Voice 3: responsibilities so when you get to that you think there's some value in it we could um send that out

[1:26:26] and just uh i can just myself um probably glory's help let's just make it real yeah um and

[1:26:32] Voice 3: i'm a

[1:26:33] Voice 3: host of nuts and balls session and we can make and distribute that document and have it for next

[1:26:38] Voice 3: tuesday night what direction do you want any from us none from this report you've given me some great

[1:26:43] Voice 3: advice and I think we could happily just move on to the trust you know item 7 we

[1:26:49] Voice 3: will return to the December Trust Council schedule but I suggest you do

[1:26:55] Voice 3: that at 7.4 you see November at the end of 7 so you just look at the next page

[1:27:08] Voice 3: you look at December make sure the two

[1:27:09] Voice 10: work together so November is a general

[1:27:13] Voice 10: all over yeah and november december will be the nuts and bolts plus slightly more detail more

[1:27:20] Voice 10: detail in december right because it's december where i

[1:27:27] Voice 3: think some of the stuff we've been talking

[1:27:29] Voice 3: is going to be discussed i'm happy to weigh in well as we go through each of these sessions

[1:27:34] Voice 3: today and we'll just do maybe one minute each about our sessions we'll give you the key

[1:27:40] Voice 3: kernel of each one of those as we go through them into sorry both of those together should give a

[1:27:48] Voice 3: trustee a start yeah

[1:27:50] Voice 1: both

[1:27:56] Voice 3: of those the trust council it's a november session yeah plus the

[1:27:58] Voice 3: december session very little decision making in november the start of some discussions and

[1:28:04] Voice 3: a few decisions to be made um and the core elements of of the role of a local government

[1:28:11] Voice 3: official how to work with staff governance and those kinds of things and the details of land

[1:28:17] Voice 3: use planning those will be ongoing pieces of work over the next three or four months

[1:28:24] Voice 10: and i guess and i i'm totally with you i think it is a good overview i can just say i think you

[1:28:30] Voice 10: better you should from staff be prepared for the question of why because i think there's some

[1:28:40] Voice 10: a few people out there that are fundamentally questioning some of the things that are being

[1:28:44] Voice 10: way things are being done and so for that question why do we do that why is that important why does

[1:28:51] Voice 10: the lc why is the off-island chair why does he have a he or she have a voice or a vote when it

[1:28:57] Voice 10: comes to that what's the statutory basis for some of that anyway just i think there might be my hand

[1:29:02] Voice 10: prepared for everyone i know yeah i know i know but there will be some laws i think sure okay

[1:29:11] Voice 11: so

[1:29:12] Voice 11: So normally what I would do in this preparation,

[1:29:16] Voice 11: these materials for council is I would speak your endorsement of those in a

[1:29:22] Voice 11: block and ask you to,

[1:29:23] Voice 11: if there's ones that you wish to speak to individually,

[1:29:26] Voice 11: but I'll ask the CAO whether or not he has a preference for introducing each

[1:29:31] Voice 11: of these items or only ones that vice chairs are interested in.

[1:29:35] Voice 11: I should do all of them. I should go over every one of them.

[1:29:38] Voice 11: All

[1:29:39] Voice 3: right. Let us begin then. 7.11.

[1:29:40] Voice 3: 7.11 this is the council roundtable priorities and perspective session previously it was buried

[1:29:47] Voice 3: a little deeper on the Wednesday on the Friday afternoon it's now being brought forward there'll

[1:29:53] Voice 3: be a welcome on the first real business day and then there will be an opportunity to move into

[1:30:00] Voice 3: this session it's anticipated as history has provided that chair luckham would be chairing

[1:30:04] Voice 3: that meeting um as um sheriff trust council yeah everyone's sworn in um that how is how it's been

[1:30:12] Voice 3: conducted in the past there isn't policy associated with that that's the that's a

[1:30:19] Voice 3: practice there is an element written somewhere about the chair chairs we've given it a look

[1:30:24] Voice 3: we'll keep looking but um so then it would be council priorities and perspectives uh

[1:30:29] Voice 3: probably a third opportunity for trustees to start to have some conversations with each other.

[1:30:34] Voice 3: Next, we move into the overview of the Allen's Trust.

[1:30:38] Voice 3: This has got to be general, of course,

[1:30:40] Voice 3: because we're speaking to people who have a deep understanding

[1:30:43] Voice 3: and possibly no understanding at all.

[1:30:46] Voice 3: During this, we're going to go through the organization.

[1:30:49] Voice 3: And I'd like to ask you a question right now.

[1:30:52] Voice 3: How much depth do you think the authorities associated with being a trustee

[1:30:56] Voice 3: and a member of the Allen's Trust is to this conversation,

[1:30:59] Voice 3: meaning a thorough discussion of the Islands Trust Act,

[1:31:02] Voice 3: the Local Government Act, and the Community Charter?

[1:31:05] Voice 3: Or do you think at this stage,

[1:31:08] Voice 3: just pointing those out at this point,

[1:31:12] Voice 3: and then moving on with business approach?

[1:31:18] Voice 3: I think it's the second.

[1:31:20] Voice 3: I do not think it's spending an hour

[1:31:22] Voice 3: working through the minutiae of the Islands Trust Act

[1:31:25] Voice 3: or even keeping councils inside it.

[1:31:29] Voice 3: um yeah so that's the theme so far laura patrick i

[1:31:35] Voice 8: agree the minutiae is overwhelming at this point

[1:31:41] Voice 8: plus as a trustee i can tell you every time i went back and read the act through time i

[1:31:45] Voice 8: interpreted differently and i grew experience i think it's more of a road map and relationship

[1:31:51] Voice 8: that i think they just need to understand the animals trust act is partly stands on its own

[1:31:58] Voice 8: it partly grabs from here it does this i think it's just laying context yes got

[1:32:04] Voice 3: it so that's

[1:32:06] Voice 3: what this session would be we talk about the organization itself the council committees

[1:32:11] Voice 3: not how work gets done but how work is done each of the branch directors would introduce

[1:32:18] Voice 3: themselves and spend a few moments talking about their responsibility areas we talk about working

[1:32:25] Voice 3: with others and then we move into a session the next session will be the

[1:32:33] Voice 3: Conservancy so there's some dedicated time that's in cargo for Conservancy

[1:32:38] Voice 3: exclusive of the big picture session and that will be delivered by Claire Kate

[1:32:44] Voice 3: so looking forward to that so

[1:32:46] Voice 11: you know I'm seven by one point I

[1:32:47] Voice 11: am I'm moving

[1:32:48] Voice 11: along and

[1:32:49] Voice 3: then we're discussing governance and that's where we're first

[1:32:56] Voice 3: First, going to talk not so much, we're going to acknowledge the governance report, but of course, governance is a big umbrella of which there's many topics underneath it.

[1:33:03] Voice 3: We'll be talking about a bit of the role of the trustee, some core pieces that you have to consider as you're making your decisions, how to work with staff, what staff's job is, what elected officials' job is, and there'll be lots of whys associated with that.

[1:33:21] Voice 3: and pointing out um well the best practice policy and legislation that drives governance

[1:33:29] Voice 7: you

[1:33:29] Voice 3: know that this will be a first moment of some real consideration to provide some guide rails

[1:33:38] Voice 3: um that takes us through that question is that's where you're going i

[1:33:44] Voice 10: know you talk about these

[1:33:45] Voice 10: the one employee concept you're going to emphasize the fact that it's not

[1:33:51] Voice 10: trust council's responsibility to be overseeing the work of of the staff beyond the cao

[1:33:58] they can respond they can reflect it they can they can um

[1:34:02] Voice 10: uh give input related to it

[1:34:05] Voice 10: through you etc but that is not the role of trustees because that basically was a point

[1:34:09] Voice 10: of confusion and some concern in the last trust this past this current trust council and you know

[1:34:16] Voice 3: how it really gets manifest here in other places is not so much at my level it's a singular trustee

[1:34:22] Voice 3: going asking a singular staff person they meet associated with ltc business to say i'd like this

[1:34:28] Voice 3: done

[1:34:28] Voice 7: that's

[1:34:30] Voice 3: just not a thing um we don't have we don't have that built into the um to the structure

[1:34:36] Voice 3: of the organization so that will rest on that moment and we'll talk about that exactly

[1:34:40] Voice 10: i was

[1:34:41] Voice 10: thinking more of the trust council the body trying to and i i think some trustees actually

[1:34:48] Voice 10: said well i'm the employer so i get to ask these questions about why they're doing it this way etc

[1:34:54] Voice 10: etc etc that's that that becomes very problematic very very um for a whole bunch of reasons

[1:35:02] Voice 10: much better they work through motions motions uh and and reflections of the cao etc etc

[1:35:11] Yeah, so that'll be

[1:35:12] Voice 3: a big new thing, I thought, for some trustees.

[1:35:17] Voice 3: Or anywhere that we'll have to spend some time.

[1:35:19] Voice 3: Okay, thank you.

[1:35:20] Voice 3: So that will be on, and then we move into, so I'm keeping on going, Mr. Chair?

[1:35:25] Voice 3: Yes, please.

[1:35:25] Voice 3: You're on 7.15.

[1:35:27] Voice 3: Yes, and so now we're into the notice of elections, David's area, and David's going to help us

[1:35:34] Voice 3: out through this process, and this is where indications of interest are provided.

[1:35:40] Voice 3: so that's correct yeah

[1:35:41] Voice 3: yeah do

[1:35:43] Voice 4: you want to add anything to that david uh no we've already uh

[1:35:47] Voice 4: sent our emails to trustees asking if they're interested um i just wanted to make sure they're

[1:35:53] Voice 4: aware and i think i say in here that your expression of interest if you don't express

[1:35:59] Voice 4: an interest it doesn't preclude the fact that you could still run for the election to be nominated

[1:36:04] Voice 4: on the day of the election so this is really more of an informal there's no legislation for this

[1:36:10] Voice 4: It's just that I was about to say this.

[1:36:12] Voice 4: Thank you.

[1:36:15] Voice 11: Thank you, O'Day.

[1:36:16] Voice 11: Dan Rodgers.

[1:36:19] Voice 10: Maybe I didn't see this as I sort of went through it, but if it isn't in here, I think it'd be made clear that, for example, chair candidates that aren't successful can then be bumped down and run for vice chair.

[1:36:37] Voice 10: As I said, it may be in there and I missed it, but I think that's important.

[1:36:42] Voice 10: Right. So that they have that understanding that there's an option for just still make the executive if they don't, even if they don't, aren't successful in the chair. And that's why you do it in that order.

[1:36:53] Voice 10: That's correct. That's my legislation as well.

[1:36:56] Voice 4: Right. Yeah. Okay. I'll update this to reflect that and then we'll probably translate that.

[1:37:01] Voice 4: Thank you.

[1:37:03] Voice 4: And that's happened.

[1:37:05] Voice 10: That's kind of to be expected.

[1:37:07] Voice 10: Yeah, expect with three candidates so far for chair, three so far and four

[1:37:16] Voice 3: for vice chair.

[1:37:16] Voice 4: Yeah, I'll make that clear in here.

[1:37:19] Voice 3: So after the notice of election, there's the timing notice of election 715.

[1:37:26] Voice 3: And then we're going to have a nice intellectual break and move into the hold on here.

[1:37:34] Voice 3: We have not got the planning. We have to add the planning session to that 7.17. 7.17. Right. It's just that the candidate presentations right now seem to be ahead of that.

[1:38:02] Voice 3: and then the planning session will come first.

[1:38:06] Voice 3: And we're looking forward to an interesting session there,

[1:38:08] Voice 3: but once again, introductory, meeting the RPMs,

[1:38:12] Voice 3: setting up the panel, going through some, you know,

[1:38:14] Voice 3: top tier questions and considerations,

[1:38:16] Voice 3: I think a great start to the planning services

[1:38:18] Voice 3: presentation process.

[1:38:20] Voice 3: Then we move into the candidate presentations and Q and A's.

[1:38:26] Voice 7: Mr.

[1:38:36] Voice 3: Chair, I would then move on to

[1:38:38] Voice 3: and that's seven

[1:38:39] Voice 1: planning services

[1:38:41] Voice 3: budgeting final an overview of financial services there's already

[1:38:47] Voice 3: been a discussion around administration earlier in the day um and this is you know what are two

[1:38:53] Voice 3: or three dominant financial management policies the budget policy procurement audit how does money

[1:39:01] Voice 3: work at the alice trust so that consideration then moving into the budget and some initial

[1:39:06] Voice 3: training on how to view the budget. It will be our morning session. That's a couple

[1:39:12] Voice 3: hours and then we're moving into elections for, as we all know, Executive

[1:39:20] Voice 3: Committee and the Conservancy, ending with public comments at one o'clock and the

[1:39:29] Voice 3: first business and decision item of the Trust Council will be the

[1:39:35] Voice 3: follow-up action list approving the September minutes and looking at some of

[1:39:39] Voice 3: the priorities uh public comments we've got an hour there and then we move into the first executive

[1:39:44] Voice 3: committee so that's what's in front of you with

[1:39:50] Voice 7: that uh that's

[1:39:55] Voice 3: your satisfaction that is any

[1:39:58] Voice 3: further questions we've got age undercover draft and then here's the schedule on page 7.3

[1:40:07] Voice 3: which outlines that are there some timing challenges well always but

[1:40:17] Voice 7: we'll have to

[1:40:18] Voice 7: respond in real time. Are

[1:40:24] Voice 11: there any other thoughts or questions? And we don't need to

[1:40:28] Voice 11: advance this to Trust Council. This is already a piece of work that will be presented. Okay.

[1:40:33] Voice 11: Laura Patrick

[1:40:34] Voice 8: and Laurie Foster. I just wanted to kind of went through it quickly on the financial

[1:40:40] Voice 8: one and topics to cover. I think it's important trustees may not understand that there are two

[1:40:46] Voice 8: budgets you know there's one budget covered sorry on the financial piece is to understand there is

[1:40:57] Voice 8: only one budget that there is not a you know as a role the budget is handled at this level

[1:41:07] Voice 8: yeah i think people just need to understand that clearly that they might

[1:41:11] Voice 10: be seeing it

[1:41:11] Voice 10: twice

[1:41:12] Voice 8: they see it once yes right

[1:41:14] Voice 10: there is only one budget and money is allocated to

[1:41:18] Voice 10: the Conservancy or LTCs

[1:41:21] Voice 10: or the programs

[1:41:21] Voice 10: by the Trust Counts.

[1:41:25] Voice 7: So can I

[1:41:27] Voice 10: I just have one question. I see the

[1:41:29] Voice 10: public comment period is put after

[1:41:31] Voice 10: the elections occur, after

[1:41:33] Voice 10: lunch on the Friday.

[1:41:36] Voice 10: Saturday.

[1:41:37] Voice 10: Saturday.

[1:41:38] Voice 10: It seems like

[1:41:43] Voice 10: people will be running for the doors

[1:41:46] Voice 10: after

[1:41:46] Voice 10: I don't know if they'll be there but

[1:41:51] Voice 10: and it seemed like an odd place to put it.

[1:41:54] Voice 10: And I just wondered why that was put there

[1:41:55] Voice 10: as opposed to somewhere.

[1:41:56] Voice 10: I guess because you want to have the continuity

[1:41:58] Voice 10: of the Wednesday of the Equal Act.

[1:42:00] Voice 3: I think we want to have the structure of trust count.

[1:42:02] Voice 3: Like, who are the public speaking to?

[1:42:07] Voice 3: The chair.

[1:42:08] Voice 3: I think it would be the chair would sit

[1:42:10] Voice 3: and listen to what the public says.

[1:42:12] Voice 3: There's no chair before that moment.

[1:42:14] Voice 3: The executive committee would sit

[1:42:16] Voice 3: and listen in their role to the public.

[1:42:18] Voice 3: So I think it's the first opportunity.

[1:42:20] Voice 3: I don't know how profound a session

[1:42:22] it's going to be but um there'll be other opportunities yeah as opposed

[1:42:26] Voice 10: to just before the

[1:42:28] Voice 10: i think the chair is the chair until he's not isn't it the chair of the chair until no longer

[1:42:35] Voice 10: the chair until the succeeding executive comes in that's the way i read there as well was understood

[1:42:40] Voice 10: the legislation yeah

[1:42:41] Voice 3: maybe i'm making a distinction here if i'm a

[1:42:44] Voice 3: member of the community i want to

[1:42:46] Voice 3: speak to the new chair of the indiana trust i think or the old chair or the

[1:42:52] Voice 10: chair you're right

[1:42:54] Voice 10: it may not be a profound recession the one in december might be a little bit more yeah

[1:43:01] right

[1:43:03] Voice 3: so there and then now we should consider perhaps the december trust council meeting

[1:43:12] Voice 3: because i will tell you there is some compression to the schedule that we have you are um i'll get

[1:43:23] Voice 3: to that in just a moment i appreciate the room you're providing mr chair so on your addendum

[1:43:31] Voice 3: on your addendum is the december 6 to 8 2022 trust council session it's a companion document

[1:43:38] Voice 3: to the november schedule i'm going to briefly go over it

[1:43:43] Voice 1: okay yeah

[1:43:44] Voice 3: because it's right at 7.3

[1:43:48] Voice 3: unless you have questions above 7.3 are you satisfied with this is going out is that before

[1:43:52] Voice 3: Before

[1:43:52] Voice 11: we move on on 7.3, on all those items before 7.3, I don't know how you could possibly do this, but I just note that Claire was talking about doing plain language work for the business cases coming forward.

[1:44:18] Voice 11: and to any extent possible to have even maybe the most junior person in the office review these

[1:44:27] Voice 11: things for understandability because we are all too close to this stuff in the orientation

[1:44:33] Voice 11: and if there's an ability to have a fresh set of eyes that says that doesn't make sense

[1:44:39] Voice 11: I think that would help a trustee that maybe is not as well-versed in the

[1:44:49] Voice 3: high-risk trustee.

[1:44:50] Voice 3: Really hearing what you're saying, Chair Lockham, the good news about this agenda is there is no writing.

[1:44:56] Voice 3: This trust counsel agenda you're about to approve has almost none, except for a review of the budget and the business cases associated with it.

[1:45:09] Voice 3: So those will be in plain language.

[1:45:11] Voice 3: Future trust counselors are going to have reams of reporting.

[1:45:14] Voice 7: This

[1:45:14] Voice 3: is going to be a 60-page agenda, right?

[1:45:19] Voice 3: Just warn them that the next agenda.

[1:45:21] Voice 3: You are seeing an agenda today that is going to go up.

[1:45:24] Voice 3: There's nothing else coming.

[1:45:26] Voice 3: Okay.

[1:45:27] Voice 3: So in your verbal presentations, just keep it.

[1:45:35] Voice 3: Okay.

[1:45:36] Voice 3: Let's go.

[1:45:37] Voice 3: So then 8.1.

[1:45:40] Voice 3: can you put uh let's

[1:45:44] Voice 8: say one more thing regarding plain speech just uh to avoid the

[1:45:49] Voice 8: the three-letter acronyms as much as you can that's all yeah

[1:45:55] Voice 11: ltc's acps

[1:45:57] Voice 7: thank you

[1:46:00] Voice 10: i remember very first meeting of my first term they gave us a three-page

[1:46:08] Voice 10: list of all of the acronyms within the within the that's gonna be in your

[1:46:14] Voice 10: that's not an excuse to use no no well but you get used to it and you

[1:46:19] Voice 10: understand why it's used but there is a lot and for a lot of you get for a long

[1:46:23] Voice 10: time and think sometimes what's what's a fuel yeah and it's anyway so easy here

[1:46:32] is

[1:46:32] Voice 3: December as I've already said these two things work together business

[1:46:37] Voice 3: one o'clock we're gonna start with some actual business moving into a more

[1:46:41] Voice 3: formal presentation of the budget keep in mind the Friday before FPC's meeting

[1:46:49] Voice 3: and will have considered some elements associated with the budget and that's

[1:47:01] Voice 3: why I bring this up that we have a fairly compressed schedule we'll have

[1:47:08] Voice 3: trust council 17th 18th 19th we will have an ec meeting on the 23rd which is the wednesday

[1:47:16] Voice 3: we will prepare this agenda on the 21st for approval by the 23rd by the new ec

[1:47:25] Voice 3: and on that agenda will be the budget dates for trust council ratification of committee members

[1:47:37] Voice 3: concession allies that's the only business that will be on this december

[1:47:40] Voice 3: Are there any questions about the sequencing in the next day?

[1:47:47] Voice 8: So my understanding is the budget will be going out,

[1:47:53] Voice 8: and then there could be amendments made to that budget by the Financial Planning Committee.

[1:47:58] Voice 8: So there could be a version of the budget that goes out.

[1:48:02] Voice 8: Then the FPC will also be receiving the budget, and they could make amendments.

[1:48:10] Voice 3: That's going out on the 25th.

[1:48:14] Voice 3: the agenda

[1:48:15] Voice 3: for the 6th, 7th, and 8th

[1:48:17] Voice 3: with the budget

[1:48:20] Voice 3: in it and the recommendations

[1:48:21] Voice 3: from FPC because they're meeting on that

[1:48:23] Voice 3: day. The 25th.

[1:48:25] Voice 8: They meet on the day.

[1:48:27] Voice 3: I got you.

[1:48:28] Voice 3: We're going to work like crazy.

[1:48:29] Voice 3: We're

[1:48:30] Voice 8: going to take whatever recommendations

[1:48:31] Voice 8: on the day. We have the budgets.

[1:48:35] Voice 3: Julie will be working late.

[1:48:37] Voice 3: Laura, who puts this together?

[1:48:40] Voice 3: Instead of regularly FPC

[1:48:42] Voice 3: see actually winnowing the budget in some way they will sit and discuss and we will bring those

[1:48:47] Voice 3: recommendations to the meeting as opposed to amending the budget right because there is no

[1:48:52] Voice 3: real budget yet it's this is the first provisional budget we walk out of the end of thursday december

[1:48:59] Voice 3: 8th we now have something to go to the meeting with claire have i spoken the truth here so far

[1:49:04] Voice 3: yeah

[1:49:05] Voice 6: so yeah to be clear will the same budget that fbc sees is what council will see layered

[1:49:10] Voice 6: layered on top of that will be the recommendations of financial planning committee can i recommend

[1:49:16] Voice 8: that i don't know if you can footnote it or what you can do that you know that it'd be very clear

[1:49:21] Voice 8: i mean there isn't a corporation business on the planet that brings the first budget together

[1:49:27] Voice 8: that's always a you know dream yeah um and it's going to get out in the public uh so it either

[1:49:35] Voice 8: should have a footnote on each page this is you know the i know it always says draft one i know

[1:49:46] Voice 8: something very clear um that this isn't the budget this is the beginning of the process

[1:49:54] Voice 8: yeah

[1:49:55] Voice 7: well

[1:49:58] Voice 3: it's fairly well advanced well it's not no uh committees have just met generally

[1:50:04] Voice 3: um made recommendations you're going to do it later on today here you're going to refine your

[1:50:08] Voice 3: budget request uh i expect trust council is going to really sit and think things through and they've

[1:50:14] Voice 3: got to march 31st 2023 to figure out exactly what they want to do yeah we're on a long cycle

[1:50:20] Voice 3: so then returning to the schedule here um some business that i've just described

[1:50:26] Voice 3: will occur between one and three then the budget discussion specifically delegations back to that

[1:50:33] Voice 3: evening format. Then standards of conduct, conflict of interest and FOI. So this is a more

[1:50:39] Voice 3: hard-hitting practical legal session, which is very important. I hope it goes well on an

[1:50:46] Voice 3: electronic basis. Then we would move into, we've of course noted a lot of the reconciliation work

[1:50:55] Voice 3: previously in various sessions, but here we'll dedicate specific time to First Nations discuss

[1:51:02] Voice 3: the Reconciliation Action Plan, we'll have a speaker associated with that

[1:51:08] Voice 3: session. Staff will go through a discussion of what we've done, where we

[1:51:14] Voice 3: are right now, and where it's looking like, well where we are striving to be.

[1:51:22] Voice 3: And then restarting to provide the constructs around that. Then the next

[1:51:28] session

[1:51:28] Voice 3: really could be strategic planning. I think there needs to be a

[1:51:33] Voice 3: discussion or a space where some or a mechanism to establish what some shared values are and you

[1:51:45] Voice 3: have to do that well before you plan strategic planning and all those kinds of things that's not

[1:51:49] happening in these first two sessions but trustees will be aware that that that moment should

[1:51:54] probably occur we'll talk about ltcs we'll return to the budget in case

[1:51:58] Voice 3: there's some overnight

[1:51:59] Voice 3: reflections for any changes and we're moving into about half a session that takes us to the end of

[1:52:06] Voice 3: of the December 2nd Trust Council session.

[1:52:08] Voice 3: Jim Rogers.

[1:52:12] Voice 10: Given what you described

[1:52:14] Voice 10: and how you described it and the importance of it,

[1:52:16] Voice 10: I'm glitching a little bit about 45 minutes for First Nations.

[1:52:21] Voice 10: It doesn't seem like a big enough space period

[1:52:24] Voice 10: for what's a really important discussion,

[1:52:27] Voice 10: particularly if you're having a speaker

[1:52:29] Voice 10: from a Sunnish nation or somebody and a lawyer.

[1:52:32] Voice 10: It seems like...

[1:52:33] Voice 10: And staff.

[1:52:33] Voice 3: And staff.

[1:52:34] Voice 3: I think that's a good point,

[1:52:36] Voice 3: and that's the only part that doesn't seem real so maybe we would go nine till ten standards of

[1:52:41] Voice 3: conflict conflict of interest and then ten till lunch would be a better way to I think that would

[1:52:48] address

[1:52:48] Voice 10: that sometimes even those standards of conflict are important I'm not sure people yeah

[1:52:54] Voice 10: FOI is I guess it's important

[1:52:57] Voice 3: but yes I think that's suite of three things that trustees need

[1:53:01] Voice 3: to know but yeah we won't spend a lot of time on that so we would amend that with your direction

[1:53:07] Voice 3: we demand the sheriff's allowing please you need a motion or just do it

[1:53:12] Voice 7: that's the only thing other

[1:53:16] Voice 7: than that um i think it's uh i was gonna save myself my commentary um

[1:53:26] Voice 10: ellie mean is incredibly

[1:53:30] Voice 10: bright and uh resourceful i i hope he's very pragmatic about how local trust communities work

[1:53:38] Voice 10: as opposed to philosophical

[1:53:40] Voice 10: or academic.

[1:53:42] Voice 10: So I hope he brings real

[1:53:44] nuts

[1:53:44] Voice 10: and bolts how to draft a motion, how to do

[1:53:46] Voice 10: this.

[1:53:47] Voice 4: That's very important.

[1:53:49] Sorry.

[1:53:49] If I may,

[1:53:50] Voice 4: through the chair,

[1:53:52] Voice 4: Elamina actually has chaired

[1:53:54] Voice 4: local trust committee meetings for us in the past

[1:53:56] Voice 4: and we've had some

[1:53:59] Voice 4: issues with the way the meeting

[1:54:00] Voice 4: was being run. So he actually

[1:54:02] Voice 4: stepped in, this was like 10-15

[1:54:04] Voice 4: years ago. So he does

[1:54:06] Voice 4: have a really good understanding of local trust commissions.

[1:54:09] Voice 4: We've actually had first-hand experience with them.

[1:54:12] Voice 4: Yeah, no, you can do that on a contract basis.

[1:54:14] Voice 4: Yeah, as you can find it at the charity.

[1:54:16] Voice 4: Didn't want to tell you that, too early.

[1:54:25] Voice 10: Anyway, anyway, okay, great.

[1:54:27] Voice 10: Anyway, it's important.

[1:54:29] Voice 10: So it's really important to get it off those LPCs

[1:54:32] because

[1:54:32] Voice 10: actually, unless the schedule gets changed,

[1:54:35] Voice 10: there'll have been a couple of local trust me they've already met by this time i know

[1:54:40] Voice 10: galliano has one booked for i think december the first

[1:54:43] Voice 4: um

[1:54:44] Voice 10: and so you know yeah

[1:54:48] Voice 3: good luck

[1:54:50] Voice 3: okay so at this point mr chair if you approve um of uh the program here you would approve the

[1:55:01] Voice 3: Section 7, as amended.

[1:55:05] Voice 11: Okay, so you would like an endorsement from the Executive Committee

[1:55:10] that Section 7 of the Islands Trust Council meeting preparation

[1:55:15] be endorsed as amended?

[1:55:18] Voice 11: Yes.

[1:55:18] Voice 11: So can I just do that by general consent?

[1:55:20] Voice 11: Yes.

[1:55:20] Voice 11: All right,

[1:55:21] Voice 11: so thank you very much then.

[1:55:22] Voice 11: So there you are.

[1:55:23] Voice 11: So this then moves us on to Executive Committee projects,

[1:55:27] Voice 11: is that correct?

[1:55:28] Voice 11: Yes, sir.

[1:55:28] Voice 11: all right so then we've dealt with the first item there because that was moved to

[1:55:33] Voice 11: section 7 so the next item here is i don't see any items any information except 8.1 2 3 or 4

[1:55:41] Voice 11: and so we'll just move through to section 8 executive committee initiated 8.21 we have

[1:55:49] Voice 11: the first item there on page 95 request for executive response for development application

[1:55:55] Voice 8: What about the 8.1.1.2, the responsibilities of D.C.?

[1:56:01] Voice 8: It's in our agenda.

[1:56:03] Voice 4: Yeah, it's in our agenda.

[1:56:04] Voice 8: Yeah.

[1:56:05] Voice 11: Oh, so do you want

[1:56:06] Voice 8: to address that now?

[1:56:07] Voice 11: Sure.

[1:56:08] Voice 11: Okay, so sorry about that.

[1:56:10] Voice 11: So 8.1.1.1.2, yeah, that actually is in our numbers.

[1:56:15] Voice 11: So responsibility of the Onslaught Council, chairs, vice chairs, and executive committees.

[1:56:19] Voice 11: What I've written down.

[1:56:21] Voice 11: David, Margaret, what would you?

[1:56:23] Voice 11: Okay.

[1:56:23] Okay. Yeah. So talking with the

[1:56:25] Voice 4: CEO, we've been getting a lot of requests about what is the role of the chair?

[1:56:31] Voice 4: What is the role of the vice chair? And the information we had available just talked about the executive committee, but not about those specific roles.

[1:56:39] Voice 4: So this document is pulling together all of the authorities that have been given to the chair and the vice chairs individually.

[1:56:47] Voice 4: individually and then at the end it pulls it together as the executive committee so it looks

[1:56:52] Voice 4: at it as a body as well as the individual positions. So to do that went through the

[1:56:57] Voice 4: legislation, trust council's bylaws, trust council's policies and Bowen Island letters patent

[1:57:04] Voice 4: and that's just laid out there in a very straightforward way about where it comes from

[1:57:09] Voice 4: and just a brief description of what the authority is, what the duty is and then there's a link to

[1:57:16] Voice 4: to that particular document if people want to go any deeper.

[1:57:20] Voice 4: So in some ways you can consider this like a job description.

[1:57:24] Voice 4: So if anybody's looking for that,

[1:57:25] Voice 4: I think this is probably the best you're going to get.

[1:57:29] Voice 11: So the best thing to do is that way to circulate it too.

[1:57:32] Voice 11: Oh, I'd like direction to circulate it.

[1:57:34] Voice 7: Okay,

[1:57:34] Voice 11: I'll update this.

[1:57:35] Voice 11: Would somebody like to make a motion to that effect?

[1:57:38] Voice 10: Do you have any questions?

[1:57:39] Voice 10: I haven't read it.

[1:57:40] Voice 10: I'll just be honest because it came in yesterday

[1:57:42] Voice 10: and I honestly would like an opportunity to go through

[1:57:47] in case i i want to i

[1:57:48] Voice 10: expect it covers off most of what would affect me in there but i wouldn't

[1:57:53] Voice 10: mind having an opportunity to read it and then do it

[1:57:56] Voice 11: that opportunity before the conclusion of this

[1:57:59] Voice 11: meeting today uh oh um 20 pages long yeah 13 sorry um i was thinking i might we might do it by rwm

[1:58:13] Voice 10: want it done today i guess that that'll happen or

[1:58:17] Voice 11: it will preclude discussion if it's an rwm so

[1:58:24] Voice 10: yeah i'll read it over lunch and maybe we can come back and yeah

[1:58:32] Voice 11: i haven't read it either okay and

[1:58:34] Voice 11: so it's hard to discuss i had nothing to do last night

[1:58:37] Voice 3: well what we've done mr so this is an

[1:58:41] Voice 3: agglomeration of policies, legislative indications. Can I take any other resolutions?

[1:58:51] Voice 4: I didn't go into any standing resolutions in this case, but I don't think council has any.

[1:58:56] Voice 3: So there is no authorship associated with this. This is a compilation of materials and it's worth

[1:59:05] Voice 3: the read, but I don't think you'll need to read it for an hour to get it. I think one of the

[1:59:12] Voice 3: significant questions associated with this this is a broad list of responsibilities and that is

[1:59:18] Voice 3: indeed a question itself well

[1:59:20] Voice 11: i think it's important for those that are seeking um election

[1:59:25] Voice 3: and we would cover this with a note to say that staff just put this together it doesn't exist in

[1:59:34] Voice 3: this form so let's

[1:59:35] Voice 11: try and revisit this then before the end of today's meeting and um we

[1:59:40] Voice 11: building there we appreciate we make it separate because that is the immediate question so then in

[1:59:47] Voice 11: that case we'll defer that till later in the meeting and we'll go to 8.2.11 on page 95 at

[1:59:54] Voice 11: the moment which is the community sponsorship and development application fees we would like to take

[2:00:00] Voice 11: one on um it's actually stefan stefan oh there he is there you are

[2:00:08] Voice 9: hello okay thank you mr chair

[2:00:14] Voice 9: yeah this is uh the fulford community uh let me get this right the fulford community hall

[2:00:20] Voice 9: association uh is looking to build a water cistern system they were told that that requires a

[2:00:31] Voice 9: development variance permit and being society uh they of course don't have any money and they're

[2:00:38] Voice 9: uh were let aware of the policy the executive committee may choose to support this application

[2:00:46] Voice 9: and therefore that's what they've done they have supported they have uh submitted the

[2:00:50] Voice 9: request for executive committee to financially sponsor the cost of the development variance

[2:00:56] Voice 9: application to the tune of nineteen hundred dollars and of course the recommendation from

[2:01:02] Voice 9: staff is to uh uh help them with that for the reasons indicated in the report thank

[2:01:10] Voice 11: you um

[2:01:11] Voice 11: are there any questions from vice chairs dan marcus well i have two questions um i don't know

[2:01:20] Voice 10: why can someone tell me what why they need a development variance i mean i mean i guess if

[2:01:26] Voice 10: they're you know putting the water tanks in a sensitive ecosystem area i might have one view

[2:01:31] Voice 10: as opposed to if it's just too close to the road that's another review and there was nothing in the

[2:01:36] Voice 10: report to tell me the other thing is is do we know where we're at in terms of our budget for

[2:01:42] Voice 10: sponsorship of application fees because that's not in the report thanks certainly

[2:01:48] Voice 9: mr chair i can

[2:01:49] Voice 9: handle the first question i cannot do the second the answer to the first question is the um the

[2:01:55] Voice 9: cisterns are a substantial size and they are in the setback they're considered a structure

[2:02:00] Voice 9: structure and they're in the setback and there's no exemption for cisterns in the setbacks it's a

[2:02:05] Voice 9: side lot uh setback it is not a front setback it's an interior lot line as for how much is left or

[2:02:15] Voice 9: how much has been spent or is available in the sponsorship budget I unfortunately don't have

[2:02:20] Voice 9: that answer before me okay

[2:02:23] Voice 10: on this saving and thanks Stefan is that that's piece of information

[2:02:27] Voice 10: we've asked for on a regular basis when these applications are coming forward just for future reference and I see

[2:02:36] Voice 10: Marla has his hand up.

[2:02:37] Voice 4: Yeah, we don't have numbers published for 2022 yet

[2:02:43] Voice 4: So I could get those and have a look at the meeting if you'd like

[2:02:48] Voice 4: But last fiscal you spent about

[2:02:52] there was just like 13, 14, 17 dollars

[2:02:56] and the year before about the same.

[2:02:58] Voice 4: Anyway, I'll see if finance can get that right, if you'd like.

[2:03:02] Voice 11: And these are not real dollars that we're spending,

[2:03:05] Voice 11: but revenues that we're not collecting, right?

[2:03:09] Voice 11: Which is a different measure.

[2:03:12] Voice 11: You are Patrick?

[2:03:13] Voice 8: I just wanted to note that this project has been,

[2:03:19] Voice 8: the old Fulford Hall is close

[2:03:21] Voice 8: close to the stream that comes through.

[2:03:25] Voice 8: So, you know, the ideal locations

[2:03:27] Voice 8: would have put them sort of in a rar thing.

[2:03:29] Voice 8: And so it's been,

[2:03:30] Voice 8: even though there was a flat gravel area out behind it,

[2:03:33] Voice 8: you know, so it's been a frustrating project

[2:03:35] Voice 8: for all around and it's a very important result.

[2:03:39] Voice 11: Chair?

[2:03:42] Voice 11: Oh, okay, so have you finished your piece, Laura?

[2:03:46] Voice 6: Yes.

[2:03:47] Voice 6: Okay.

[2:03:48] Voice 6: I just looked it up for you.

[2:03:49] Voice 6: So you have spent $0 so far of your $4,000 budget.

[2:03:52] Voice 6: oh

[2:03:53] Voice 11: that's good news okay all right then so we're halfway through thank you everybody for that

[2:04:00] Voice 11: information so what would the vice chairs like to do on this laura patrick is it appropriate for me

[2:04:07] Voice 8: to move on this one i couldn't i moved that the executive committee approved financial sponsorship

[2:04:11] Voice 8: of 1900 for development variance permit application ssdbp 2022.19

[2:04:29] Voice 11: I'm going to move on to 8.2.2, Trust Area Services.

[2:04:38] Voice 11: The first item we have here is Executive Committee 2023-24 Budget Recommendation Changes, Request

[2:04:45] Voice 11: for Decision.

[2:04:45] Voice 11: there's two um decisions there um uh are you going to speak to this one or is it

[2:04:53] Voice 11: um so

[2:04:54] Voice 6: permission of sale all right so um we're bringing here just um suggesting that you amend

[2:05:02] Voice 6: the budget recommendation you made in an earlier meeting um to remove the request for the contact

[2:05:07] Voice 6: management database project and we're making this recommendation because as you might remember you

[2:05:11] Voice 6: the Trust Council provided funding for the improvement to administration

[2:05:17] Voice 6: at the Islands Trust in this fiscal year,

[2:05:20] Voice 6: and we're hoping to allocate that money this fiscal

[2:05:22] Voice 6: to get going on this very urgently needed project using those funds,

[2:05:26] Voice 6: which would then remove the need to fund it.

[2:05:28] Voice 6: If we can get it done this year,

[2:05:29] Voice 6: it would remove the need to fund it in the next fiscal year,

[2:05:32] Voice 6: removing some pressure from the budget.

[2:05:34] Voice 6: And secondly, you had asked us to amend the business case

[2:05:37] Voice 6: for the policy statement, which you will find attached to the briefing

[2:05:41] Voice 6: where we've done that and suggested how to reallocate the funding um so we'd look for you to

[2:05:45] Voice 6: um either approve that revised business case or recommend further amendments to staff thank you

[2:05:53] Voice 11: excellent um and thank you for um doing everything we can to reduce that budget request

[2:05:59] Voice 11: appreciate that um uh vice chairs any questions otherwise a motion

[2:06:06] Voice 11: Just

[2:06:07] Voice 8: that this is the contact, looking at number one, this is not content management,

[2:06:15] Voice 8: this is contact, yes, relationship management, okay, CRM, okay, thank you, and I read the

[2:06:24] Voice 8: report, it makes sense to me, I can certainly, having used one before, I'm going this could

[2:06:28] Voice 8: solve a lot of problems if it's works for what we need especially in terms of um what did we last

[2:06:36] Voice 8: hear back from such and such a nation and that kind of thing it it lets you keep track of all

[2:06:42] Voice 8: that so i i would move um that executive committee amended its budget recommendation to the financial

[2:06:47] Voice 8: planning committee for the fiscal year 2023-24 budget by removing the request for 20 000 for

[2:06:55] Voice 8: contact relationship management database project just to make it the same software

[2:07:02] Voice 8: and implementation training

[2:07:04] Voice 11: so and that amendment isn't appropriate that's what it's called okay

[2:07:09] Voice 11: thank you thank you for that catch so moved and seconded by dan rogers any discussion

[2:07:16] Voice 11: all those in favor so that carries unanimously it wasn't an

[2:07:19] Voice 8: error it's just for clarification

[2:07:20] Voice 8: because so many people have heard of content management.

[2:07:23] Voice 8: Yeah, no, that's an omission.

[2:07:25] Voice 11: Yeah, I think you're right.

[2:07:27] Voice 11: So the next item then would be item two,

[2:07:30] Voice 11: which is also a required motion.

[2:07:34] Voice 11: And Director Rader, are you going to speak to that one as well?

[2:07:38] Voice 6: Simply just to advise, the revised business case is attached.

[2:07:41] Voice 6: Essentially, we've adjusted to your request

[2:07:44] Voice 6: to reduce the amount required by $40,000.

[2:07:47] Voice 6: And you'll see some that we continue to prioritize

[2:07:50] Voice 6: capacity funding for nations, and communications is the highest level priorities. Within the public

[2:07:56] Voice 6: engagement piece, we have shifted to a staff design survey rather than a consultant design

[2:08:02] Voice 6: survey for any public engagement that would happen, and have generally just tweaked the budget down.

[2:08:08] Voice 6: What you will notice is that there's less backfilling of the senior policy advisor position,

[2:08:12] Voice 6: so we've proposed that that be backfilled for three months rather than six,

[2:08:16] Voice 6: so that the impact of that may be that we'll have to advise the executive or council that there's

[2:08:21] Voice 6: less capacity to undertake work in the next year that they'd be looking for okay

[2:08:30] Voice 7: and dan rogers

[2:08:32] Voice 7: thanks um i'll say i'm attracted by option

[2:08:37] Voice 10: two at once just simply to the idea of staff being

[2:08:45] Voice 10: in person if there's community engagement going on that they'd be in person with staff rather than

[2:08:50] virtual um so that would be my only amendment i

[2:08:54] Voice 10: would want i would uh i would probably move

[2:08:58] Voice 10: the code option to and make that motion for the 105 500

[2:09:02] Voice 7: not thank you for the work okay anybody

[2:09:09] Voice 7: else so

[2:09:13] Voice 11: my question is that's a fairly significant reduction and i'm glad to see that because it

[2:09:23] Voice 11: certainly makes it more palatable this is going to be a complex question for an incoming council

[2:09:30] Voice 11: I'm not sure how we will convey, or you will convey, that message and that work and that political position to fund the continuation of this.

[2:09:44] Voice 11: So in the reduction of that down to $100,000, is it clear somewhere that the scope of this will have changed as a result of that, or is it you intending to maintain the same scope?

[2:09:58] Voice 11: well

[2:09:59] Voice 6: um as you can see there's a variety of potential scopes as outlined in the options

[2:10:03] Voice 6: yeah in

[2:10:04] Voice 6: terms of what we had proposed scope is essentially similar um with the what where the

[2:10:09] Voice 6: scope might be changing is the additional work on the team you know particularly a policy advisor

[2:10:13] Voice 6: would be taking on um at the same time um because we wouldn't be offering the same level of backfill

[2:10:18] Voice 6: so advocacy agreements work you know the other work that could go to that position we just won't

[2:10:23] Voice 6: have the same capacity to undertake it but the scope of this project is essentially the same

[2:10:28] Voice 6: with less, as I say, less consultant support for things like the survey.

[2:10:34] Voice 11: So we're, you know, we're moving some of that associated cost by utilizing internal resources

[2:10:42] Voice 11: over external resources. So that will have

[2:10:44] Voice 11: impacts on other activities in the organization.

[2:10:48] Voice 11: So that's where I'm going.

[2:10:49] Voice 3: Okay, thank you. So Claire, let's think here for a second if you're

[2:10:53] Voice 3: okay yeah so taking what you two are discussing which is a financial decision around the policy

[2:11:00] Voice 3: statement and its consideration for potential adoption at some point further and further

[2:11:07] Voice 3: where in this session do we have enough information for incoming trustees associate

[2:11:12] Voice 3: policy statement

[2:11:13] Voice 7: yeah and

[2:11:14] Voice 3: i'm wondering whether given that um the session in november

[2:11:19] Voice 3: I don't think it's the time to get

[2:11:22] Voice 3: into, as people getting to know each

[2:11:24] Voice 3: other, perhaps this should be

[2:11:27] Voice 3: a session in December

[2:11:30] Voice 3: early on, perhaps in the first day

[2:11:32] Voice 3: for an hour, specifically.

[2:11:37] Voice 6: That certainly would help them consider

[2:11:39] Voice 6: this request with some background, or

[2:11:41] Voice 6: else we'd have to pause during the budget discussion

[2:11:43] Voice 6: and do it through a question

[2:11:45] Voice 6: and answer type approach.

[2:11:47] Voice 11: Are you okay, Mr. Chair, with us just taking a minute

[2:11:49] Voice 11: and having that conversation with you?

[2:11:50] Voice 11: Yeah, so I'll just add to that conversation,

[2:11:53] Voice 11: is where we're at with the trust programs

[2:11:55] Voice 11: committee recommended and then that update

[2:11:58] Voice 3: has to be provided so what about on um on the tuesday

[2:12:05] Voice 3: we've got two hours of budget there i think that could be an hour an hour and a half we have a

[2:12:10] Voice 3: second budget sessions for the second day we built in some extra time if you're okay you and your

[2:12:15] Voice 3: team could put together a presentation for you know also the executive section between one and

[2:12:21] Voice 3: three there isn't two hours of work there yeah um so let's put in a session on trust area services

[2:12:28] Voice 3: so now

[2:12:35] Voice 11: you need a motion yeah and dan i'm gonna lean towards you because you suggested you wanted

[2:12:46] Voice 11: to go with option two um as opposed to just a straight hundred thousand but so

[2:12:51] Voice 10: i would move

[2:12:51] Voice 10: that executive committee forward to the financial planning committee for inclusion in the fiscal

[2:12:56] Voice 10: year 2023-24 budget materials the business case for $105,500 for the policy statement amendment

[2:13:04] Voice 10: project.

[2:13:05] Voice 11: Okay moved. Do I have a seconder? Laura Patrick, thank you. Any further discussion?

[2:13:11] Voice 11: Then I'll call for the vote. All those in favor? That carries unanimously. Thank you. Thank you,

[2:13:21] Voice 11: All right, so then that moves us on to 8.2.2.2, First Nations Engagement and Suggestions

[2:13:28] Voice 11: Discussion. We had a wee bit of conversation earlier, but I'll turn that over to you again,

[2:13:34] Voice 11: Claire, to start us off on that.

[2:13:39] Voice 3: Well, no, I think we have to, Mr. Chair, let's acknowledge

[2:13:42] Voice 3: the substance of the conversation that occurred. Yes, and this is here. We're filling you in on

[2:13:47] Voice 3: some of the work that we've been getting enthusiastic about. But 8222, you started off a conversation

[2:14:00] Voice 3: in September on the 7th around the referral process, payment for referral requests. So

[2:14:09] Voice 3: while you brought some things to the table, there's talk of what's better for social

[2:14:12] Voice 3: is going to help with the referral process and that's an idea um how can we adapt having a new

[2:14:18] Voice 3: skill set and secret position although we see some consultation discussions another piece was

[2:14:24] Voice 3: how are we involving the elected officials and sharing some of the weight around

[2:14:27] Voice 3: are they getting good information are they getting information at a good time and over

[2:14:36] Voice 3: the last term there were many instances where that maybe didn't happen and how to improve that

[2:14:41] Voice 3: And then another topic, or the edge of another topic, was the role of elected officials in conversations with nations.

[2:14:51] Voice 3: And it's maybe not appropriate for the staff to be the people who are leading those conversations.

[2:14:57] Voice 3: And maybe in the past, we've leaned too heavily on staff for doing that.

[2:15:01] Voice 3: And the role of clarity got a little confusing.

[2:15:06] Voice 3: Our future is not that way, I think.

[2:15:08] Voice 3: So what are some mechanisms to make that better?

[2:15:13] Voice 3: that was kind of what we were talking about he said let's talk about it more and so here we are

[2:15:19] Voice 3: but um claire and i have been putting our minds um you know mainly claire's mind and just a little

[2:15:24] Voice 3: bit of money um well that's not completely fair this is a dominant thing we're thinking about

[2:15:32] Voice 3: and concerns the wrong word significant interest and thinking moving from this council

[2:15:39] Voice 3: to the next council with the changes we've had in staffing how do we maintain momentum in this

[2:15:46] Voice 3: program and reimagine it so it's a sustained program over time anyone can

[2:15:50] Voice 3: come and work here

[2:15:51] Voice 3: and do a good job and understand what we're trying to do with the Allens Trust anyone can get elected

[2:15:56] Voice 3: and you know where the general direction of the Allens Trust is going so let's put a bit of an

[2:16:04] intro and

[2:16:04] Voice 3: maybe talk about her thinking and it's not just her thinking it's thinking with

[2:16:10] across the organization i'm sure there's discussions

[2:16:13] Voice 3: with trustees discussion myself

[2:16:15] Voice 3: you might want to share that rubric you had if you wanted is that a good way to start the

[2:16:20] Voice 3: conversation or do you want to go back to those two or three themes that you identified in september

[2:16:25] Voice 3: that i just mentioned give you a little overview or we could this is this is your session you asked

[2:16:32] Voice 3: for it to return

[2:16:33] Voice 7: well go ahead well just

[2:16:37] Voice 8: uh i'm interested in the part about uh trustees

[2:16:41] Voice 8: communicating um directly with nations and how that would fit in but if you can cover that in

[2:16:49] Voice 8: your orientation i'm just wondering how that would happen without the sort of uh impartial

[2:16:56] Voice 8: role that staff usually plays staff to staff of nations uh regarding planning referrals and things

[2:17:04] Voice 8: like that where's the impartial part anyway i'm um interested go ahead mark

[2:17:13] Voice 8: i see there's two things

[2:17:15] Voice 8: one is building relationships and trust and to me that is that's the government government that's

[2:17:22] Voice 8: the trustees and we haven't played that role of being direct and available introducing ourselves

[2:17:33] Voice 8: and then it does get complicated I guess you'd say with staff or before staff have to be involved in

[2:17:42] Voice 8: their own process and the details of projects and the communication staff level and it's that

[2:17:48] Voice 8: I

[2:17:53] Voice 7: guess that's going to be the tricky part

[2:17:55] Voice 8: going forward is

[2:17:56] Voice 8: some of that comes back to us again there could be confusion or disagreement

[2:18:02] Voice 7: with what their

[2:18:04] Voice 8: staff staff are talking about or so it's trying to bring these things in step

[2:18:09] Voice 8: together so that

[2:18:11] Voice 8: we're complementing supporting one

[2:18:14] Voice 7: another and growing those relationships yeah i i think we're

[2:18:19] Voice 3: able to do this and actually i don't think i think we can we're good at internally reorganizing

[2:18:23] Voice 3: ourselves and figuring out who's going to do what right now there hasn't been a role for

[2:18:29] Voice 3: ltcs and when would it be appropriate to do that i don't know whether if an application comes from an

[2:18:34] Voice 3: ltc that then the ltc goes and visits a nation to talk about that

[2:18:38] Voice 3: a given application but if there's a local area plan being undertaken um and you know there's a

[2:18:45] Voice 3: real governance discussion that might occur but right now just for this conversation do you want

[2:18:51] Voice 3: to just go through a topic by topic or do you want an overview of where we're at i'd like an overview

[2:18:56] Voice 7: yeah

[2:18:57] Voice 3: let's why don't we set the stage there and then maybe from that you'll see whether it touches

[2:19:01] Voice 3: your is that okay before

[2:19:02] Voice 6: i move on i just want to add my reflection on this most recent conversation

[2:19:06] Voice 6: the one thing i would see in terms of the having more political political conversation

[2:19:10] Voice 6: a lot of that is rooted in having a protocol agreement that would specify a regularity of

[2:19:15] Voice 6: meetings such that you can have a predictable schedule of meetings that you've mutually agreed

[2:19:19] Voice 6: agreed on that you would then prepare for and anticipate and so on so that's where I see this

[2:19:24] Voice 6: program really maturing is that and I've already had a reach out from a number of nations that

[2:19:28] Voice 6: would like to see more agreements with the trust it would then have those defined opportunities

[2:19:33] Voice 6: what I would also say as I'm hearing from nations they would like to ask you to be accountable for

[2:19:38] Voice 6: us electives here at the trust trustees to be accountable for their decisions so where a nation

[2:19:42] Voice 6: opposes something and the LTC votes to proceed anyway it puts all staff in an awkward position

[2:19:49] Voice 6: to have the conversation about how that occurred.

[2:19:51] Voice 6: And there isn't yet a path really for our trustees

[2:19:55] Voice 6: to talk to the nations about why they chose to proceed

[2:19:58] Voice 6: in the face of a response that didn't offer support

[2:20:01] Voice 6: for that particular development or application.

[2:20:04] Voice 6: So I think that's where we see where I particularly

[2:20:06] Voice 6: in terms of hiring for a new person,

[2:20:08] Voice 6: it's really gonna be focused on agreements

[2:20:10] Voice 6: and supporting those leadership discussions,

[2:20:13] Voice 6: I think is really a very strong trend that we're seeing.

[2:20:16] Voice 6: So I just wanted to add that before I move into a more general conversation.

[2:20:23] Voice 7: There's so much depth to

[2:20:25] Voice 11: this and I want to hear an overview.

[2:20:28] Voice 11: I think that also there's things that we've learned through this process that are more important to us now and out of advance.

[2:20:37] Voice 11: And I'm thinking about acknowledging and working with local

[2:20:39] Voice 7: Aboriginal people that are not necessarily part of an established nation.

[2:20:45] Voice 7: that's something go ahead i just want to say it's interesting

[2:20:52] Voice 11: what you just said they were kind of

[2:20:54] Voice 11: coming full circle back to protocol agreements which we were unable to implement before because

[2:20:59] Voice 11: of the difficulties associated with regular meetings um i don't know that we've resolved

[2:21:05] Voice 11: how to do that so we have to be careful about moving forward because indeed the application

[2:21:13] Voice 11: communication cycle and process, which is typically what we're talking about, the referral process,

[2:21:17] Voice 11: doesn't have a big enough window to facilitate that level of conversation. So we have to be

[2:21:23] Voice 11: sure that if we're going to do protocols, we actually have the ability to do it. So that's my

[2:21:28] Voice 11: overview.

[2:21:30] Voice 6: Thank you. So before I head off into this, I just want to acknowledge a couple of

[2:21:33] Voice 6: staff who provided a lot of leadership here. So one's Jillian Nickel, our program coordinator,

[2:21:37] Voice 6: and Marissa Chadwick have really stepped in

[2:21:39] Voice 6: and have been great at facilitating conversations

[2:21:43] Voice 6: among staff around to identify their needs

[2:21:45] Voice 6: and to really help question

[2:21:47] Voice 6: and bring people together in conversation

[2:21:48] Voice 6: around what are we, you know,

[2:21:50] Voice 6: in the absence of the senior intergovernmental

[2:21:53] Voice 6: policy advisor position being filled,

[2:21:54] Voice 6: what gaps are we noticing?

[2:21:56] Voice 6: What process challenges are we having?

[2:21:57] Voice 6: What communication materials are missing?

[2:21:59] Voice 6: All of that.

[2:22:00] Voice 6: So through all that work,

[2:22:01] Voice 6: we've compiled a spreadsheet listing

[2:22:03] Voice 6: literally every issue that's been raised

[2:22:07] Voice 6: is big and small so I think we're at 102 now and I and in terms of organizing that we've

[2:22:12] Voice 6: organized it thematically and I'll encourage us to not get into the detail here I'll just ask

[2:22:18] Voice 6: I'll ask Laurie to just slowly just scroll down or fairly speedily scroll down so I can just speak

[2:22:25] Voice 6: to the main buckets we're using so we're talking about administrative a little bit administrative

[2:22:29] Voice 6: challenges agreements the need for agreements all the communication pieces that could be improved

[2:22:34] Voice 6: cultural heritage mapping project financing options governance issues human resource

[2:22:41] Voice 6: problems or training needs local planning services process and template pieces that

[2:22:47] Voice 6: could be improved LTC standing resolutions being quite ambitious and how do we manage that

[2:22:53] Voice 6: need for legislative changes procedural guidance for staff just very picky things but that will

[2:22:59] Voice 6: help give certainty to staff for right now we've been a bit ad hoc we just need more documentation

[2:23:03] Voice 6: implementation particularly as we've had a lot of new staff arriving the reconciliation plan is in

[2:23:09] Voice 6: need of more reporting and updating records management so how again this speaks to the

[2:23:14] Voice 6: database piece relationship building so we need more inquiry around how we can build these

[2:23:20] Voice 6: relationships and how we can support staff relationship with the province so this is the

[2:23:26] Voice 6: piece I think council's been speaking about and you've been speaking around how do we

[2:23:29] Voice 6: have those conversations more fully. Staff training, lots of identified needs here around

[2:23:35] Voice 6: how do we get new staff up to speed. And finally we've been working towards updating the territorial

[2:23:41] Voice 6: acknowledgement materials and you'll be seeing a guide come out soon to help all trustees and staff

[2:23:45] Voice 6: do a better job here. And then working with orientation in terms of how do we orient new

[2:23:52] Voice 6: new trustees and bodies. So that's sort of what's been brought up and we're now going to

[2:23:59] Voice 6: to be circulating this more broadly for staff comment to identify what have we missed among

[2:24:03] Voice 6: this fairly comprehensive review already. So that is in terms of just the needs assessment that's

[2:24:10] Voice 6: been undertaken. This work has also, and all the, you can take it down now, Lori, thanks.

[2:24:14] Voice 6: All of these conversations have also informed our view of the senior intergovernmental policy

[2:24:22] Voice 6: advisor position and what needs we have of that role um as well as what needs we have generally

[2:24:30] Voice 6: of advisors um to come in and assist us with some of this work so i'm not sure do you want me to

[2:24:36] Voice 6: keep going or is that a general overview um

[2:24:39] Voice 3: i think it might be worth touching on we just did

[2:24:41] Voice 3: four or five of the key using elements we we think we've got a structure that's going to move what we

[2:24:48] Voice 3: just described to you for it might not be exactly what you're thinking um so that's that's a good

[2:24:55] Voice 3: spot to have that conversation but there's four or five things that claire and i spoke i think

[2:25:00] we should have an update on our conversations with the ministry which we think um we have to

[2:25:07] come to terms with referrals and um payment for us or costs associated with

[2:25:16] Voice 3: referral we're doing

[2:25:17] Voice 3: it sometimes it's becoming a serious part of doing business but it's not

[2:25:25] Voice 3: comprehensive across the whole area many local jurisdictions aren't doing that

[2:25:29] Voice 3: they are in other instances we do have to talk about what I referred to and

[2:25:35] Voice 3: that is when you can't guarantee an LTC is going to make a decision that is in

[2:25:43] Voice 3: keeping with the consultative response from First Nation what is the process of

[2:25:49] Voice 3: addressing that. So to just go research some of the decisions to be made up and

[2:26:00] Voice 3: down Vancouver Island and the Nanaimo area around some of these consultation

[2:26:08] Voice 3: nations and local government entities. That's a really big piece. Larger projects, are we

[2:26:15] Voice 3: funding dollars for larger projects? You have some more probably.

[2:26:20] Voice 6: So yeah, those are some of the key

[2:26:21] Voice 6: key themes but looking at you know looking at future trends I guess so capacity funding is

[2:26:26] Voice 6: being increasingly required requested by nations to facilitate their engagement so I think as staff

[2:26:32] Voice 6: are hoping to talk to the province about that trend and identify how you know what space the

[2:26:37] Voice 6: province could help fulfill there because we want to have early and meaningful engagement

[2:26:40] Voice 6: so to not provide that support makes it challenging to get that involved. Also there is very much a

[2:26:46] Voice 6: trend of nations moving to new software portals to receive the referral so through that we have

[2:26:52] Voice 6: to then provide a gis file which is putting more burden on our gs department and also there's what

[2:26:57] Voice 6: we understand is right now we're being permitted to hit the send button without entering a credit

[2:27:01] Voice 6: card sort of without a fee but that will likely change in the coming years um so we've got now

[2:27:07] Voice 6: i think four nations using portals but we understand that it's it's a trend that's

[2:27:10] Voice 6: certainly likely to continue through many more nations so we need to kind of plan for that and

[2:27:15] Voice 6: and identify how we're gonna manage that.

[2:27:17] Voice 6: In addition, just, yeah, looking at the relationship piece

[2:27:21] Voice 6: behind referrals I think is really important.

[2:27:23] Voice 6: We're hearing from nations,

[2:27:24] Voice 6: they don't want a paper-based exchange, right?

[2:27:26] Voice 6: They're wanting to have dialogue

[2:27:28] Voice 6: and have a conversation around this.

[2:27:30] Voice 6: And every nation has a unique need

[2:27:32] Voice 6: and a unique method of managing both the referral process

[2:27:37] Voice 6: and the relationships.

[2:27:38] Voice 6: And so we need to invest in that and have the capacity,

[2:27:41] Voice 6: but it is daunting.

[2:27:42] Voice 6: Our resources are very limited

[2:27:43] Voice 6: and we have enough quite a number of nations um those are kind of the key ones we've been looking

[2:27:48] Voice 6: at so far um yeah i think we're looking to i am particularly looking to the province and having

[2:27:54] Voice 6: conversations there around how can they be more assistive to us in terms of both advice to us as

[2:27:58] Voice 6: staff um and uh yeah and how what role could they play in terms of drawing them a bit closer to this

[2:28:05] Voice 6: work that we're doing um to ensure that there is a smooth path for bylaws once they've made it

[2:28:09] Voice 6: through third reading and go off to the province making sure that we have like you know a mutually

[2:28:14] Voice 6: agreed upon process that's going to be resilient um and i think drip is changing things expectations

[2:28:19] Voice 6: are changing but it's very unclear as to the exact expectations that are happening

[2:28:24] Voice 6: so we're looking forward to having those conversations and learning a bit more from

[2:28:28] Voice 6: from the provincial staff any

[2:28:32] Voice 7: questions thank you for i can't see you

[2:28:45] Voice 10: sorry thank you for all of

[2:28:48] Voice 10: that uh that's a very a great deal of deep thinking that's going on and that's that's

[2:28:55] Voice 10: encouraging and um and uh to know that that's going on and there's a lot of recognition of

[2:29:04] Voice 10: some of the things that we've raised um it's notable that of course i mean all over the news

[2:29:08] Voice 10: last week was Vancouver finishing their work and then putting out a report with I think 70

[2:29:16] Voice 10: recommendations of how I suppose we'll incorporate what we can even though they're much bigger

[2:29:24] Voice 10: I'm sort of saying it out loud for all the rest of the crowd but I also noted that there was a

[2:29:34] Voice 10: lengthy process to get to that point with a report from a committee and a whole bunch of

[2:29:38] Voice 10: because people from outside and inside the the government that produced that when we haven't

[2:29:45] Voice 10: got that kind of struggle to do that probably we should have a reconciliation committee to add to

[2:29:52] Voice 10: the list of all the committees oh somebody's at our door

[2:29:55] Voice 4: lunch is here for you do you want them

[2:30:03] Voice 10: I know we're trying to absorb and digest two new committees already and how we would do that but

[2:30:10] Voice 10: there seems to be a need for a structure of how we're going to approach this so that so that

[2:30:16] Voice 10: there's a group of not just staff but politicians that are thinking about this and how we're going

[2:30:21] Voice 10: to resource into all that I think it's encouraging that we've we've amended some of our our financial

[2:30:26] Voice 10: planning assumptions that projects have to have a consideration of reconciliation involved.

[2:30:32] Voice 10: I think there's some steps that we've made. I just had four reflections, but I'm

[2:30:39] Voice 10: guessing almost all of them are contained in your 102. First is with regards to staff and LTC

[2:30:47] Voice 10: reports. I'm glad there's a recognition that more needs to be done because oftentimes staff

[2:30:54] Voice 10: reports come on on applications and the only reflection is on what the um archaeological

[2:31:00] Voice 10: mapping has shown and that seems to be the only box that's getting ticked as opposed to a broader

[2:31:07] Voice 10: consideration as to what the first nations indigenous interest might be in this particular

[2:31:13] Voice 10: application so you know i know that's a that's a work in progress and we need to move that needle

[2:31:19] Voice 10: around what might be and there have been times when LTCs have asked further questions and said we want more than just well is there an archaeological map or site noticed on that in that particular location there might be more interest in just that and it's come up in the housing stuff in particular where we've made and on Gabriola we know there's been some interest around that but also in Galleone.

[2:31:44] Voice 10: obviously building relationships is a huge key and thank you mr chair i was going to raise the issue

[2:31:51] Voice 10: of a huge i think this is going to be a challenge going forward is what are we going to do about

[2:31:56] Voice 10: groups that aren't formally part of a first nation because they're becoming more

[2:32:06] prominent on a couple of islands in particular and they're not and then it's clear that's going

[2:32:11] going to continue

[2:32:11] Voice 10: um that that's going to be raised in the next trust council with a couple

[2:32:16] Voice 10: of the people who've been elected um and i will repeat that the um what i said last time in

[2:32:23] Voice 10: september and i know you know this and i saw it as you were flipping through is the um the the

[2:32:31] fact that there's no traction around the the archaeological mapping

[2:32:34] Voice 10: the mapping project is

[2:32:36] Voice 10: problematic, only because I've personally been involved in a couple of

[2:32:40] Voice 10: discussions with First Nations where they wanted us to incorporate

[2:32:45] archaeological issues on foreshore projects, on Keats for example,

[2:32:51] and we've said, yeah,

[2:32:53] Voice 10: don't push us to do it here because it's

[2:32:56] Voice 10: happening on a trust-wide basis and that'll come. I think I've written to the

[2:33:02] Voice 10: direct the planner on on gambier and said i think we need to go back and talk to them again um

[2:33:08] Voice 10: because i'm not sure that's going to happen um but that messaging has to be if we're going to commit

[2:33:14] Voice 10: to something we need to commit to fulfill that's a real problem so i think you're going to find at

[2:33:22] Voice 10: least my experiences is as we do projects around for sure for example we're going to have to build

[2:33:28] Voice 10: it into that as opposed if we're not going to be able to do the project on a trust-wide basis and

[2:33:34] Voice 10: i think that's going to require going back and revisiting a number of things anyway those are

[2:33:38] Voice 10: my four reflections i'm thank you for the hundred and truth i know there's a lot of deep thinking

[2:33:42] Voice 10: going on and um i uh i'm excited by it and then hopefully the ministry will come i mean i had the

[2:33:54] Voice 10: experience really recently i totally hear you about the um about it you're going to need a

[2:34:00] Voice 10: credit card i had the experience recently of just writing to the squamish nation thank you squamish

[2:34:05] Voice 10: nation uh and say i want to know the proper name for my island and they wrote me back and said

[2:34:10] Voice 10: there's a fee for that um because they consider that a translation issue it's just the way they've

[2:34:16] Voice 10: set up their their structure and i'm going but i want to make sure i get it right i don't want to

[2:34:23] Voice 10: they anyway but that's that's just the reality going forward we're going to have to deal with

[2:34:28] Voice 10: that all right so anyway those are some reflections thank you i'm glad this work is going on and

[2:34:32] Voice 10: i do wonder about whether there needs to be a formal political structure within the organization

[2:34:38] Voice 10: beyond just the executive committee um related to reconciliation issues yeah

[2:34:45] Voice 6: thank you if i could

[2:34:46] Voice 6: say something true yeah

[2:34:48] Voice 11: thank

[2:34:50] Voice 6: you just i just want to make sure i know that i just want to

[2:34:53] Voice 6: reflect the generosity that's happened in terms of staff members at nations really taking time

[2:34:58] Voice 6: and again and some private consultants i've spoken to have been very generous in their advice

[2:35:02] Voice 6: so while you recognize our internal staff we're also had some really generous and candid advice

[2:35:06] Voice 6: that's been given and i just want to make sure on the record here i acknowledge that i'm deeply

[2:35:09] Voice 6: grateful for that um people have to be a bit vulnerable and go out on a risk and so i just

[2:35:14] Voice 6: want to acknowledge and express our gratitude that that's happening and there's some real

[2:35:17] Voice 6: attempt at helping us build good relationships and know what you know find our blind spots and

[2:35:22] Voice 6: learn what we need to learn. So,

[2:35:23] Voice 7: thank you. Well,

[2:35:26] Voice 8: Patrick. Well, thank you, and I know I ran into

[2:35:31] Voice 8: John Jack at the UBCM,

[2:35:33] Voice 1: and

[2:35:33] Voice 8: I had a good discussion with him, and, you know, he's such a calming

[2:35:39] Voice 8: person, and it's about, you know, we are building something new, and the excitement of doing that,

[2:35:47] Voice 8: And I know if there ever is an opportunity to invite someone like John Jack, because he speaks to me, and I'm sure he would speak to trustees, and he says things that we need to hear, and he says it in such a clean and thoughtful way.

[2:36:04] Voice 8: So I just think from a speaker standpoint, he may be someone worth trying to bring in as a, because he, I don't know, he really helps me quite a bit.

[2:36:14] Voice 8: it. The other thing is, is critically important, I guess, it's going to show up in our strategic

[2:36:22] Voice 8: planning, I sure hope in this new term. Because as far as Salt Spring, I would say is in a stuck

[2:36:29] Voice 8: position that we don't do an awful lot of this. So I think we're going to find there's going to be

[2:36:37] Voice 8: demands that are higher and I know Salt Springs pretty much there some just quick questions I

[2:36:46] Voice 8: have from just bouncing through is one is records management but it's also records that maybe it's

[2:36:53] Voice 8: you've considered it in there but decision trees along that reference to it may be a staff to staff

[2:37:02] Voice 8: staff letter, but it's of critical importance to know it exists and what's in it.

[2:37:08] Voice 8: And so that whole aspect of it.

[2:37:11] Voice 8: The project definition phase, we've talked about a hundred times because I know that's

[2:37:16] Voice 8: a very specific question that has shown up from One Nation over and over again to every

[2:37:20] Voice 8: referral.

[2:37:20] Voice 8: Please come to us when you're thinking about the project.

[2:37:24] Voice 8: An opportunity that kind of has been coming out of the work we've been doing with Swipa and his consultant is kind of the concept of a stoplight approach.

[2:37:38] Voice 8: And maybe that comes out of the protocol of green conversations.

[2:37:42] Voice 8: What kind of projects are green light that we just can do versus yellow light being,

[2:37:50] Voice 8: okay we've got to at least tell the nation we're doing this or give them a heads up before we do it

[2:37:55] Voice 8: versus red light these kind of projects are project definition phase because not every

[2:38:01] Voice 8: project is equal and and i think you know maybe

[2:38:04] Voice 5: that is it's probably

[2:38:05] Voice 8: a protocol agreement

[2:38:07] Voice 8: aspect but i think that concept of course um co-planning

[2:38:14] Voice 7: um

[2:38:15] Voice 8: gosh that's going to be

[2:38:19] Voice 8: huge and what is that

[2:38:21] Voice 8: and like I said, I think we're getting

[2:38:23] Voice 8: there quickly on some points

[2:38:24] Voice 8: and

[2:38:27] Voice 8: then the other piece is

[2:38:28] Voice 8: coordinating with other agencies

[2:38:32] Voice 8: because I think this sort of

[2:38:33] Voice 8: plan, that's a potential

[2:38:35] Voice 8: for the

[2:38:36] Voice 8: watershed approach

[2:38:38] Voice 8: is CRD has work they're doing

[2:38:41] Voice 8: and STRESS has work they're doing

[2:38:43] Voice 8: but it's within a watershed

[2:38:44] Voice 8: so it's the consultation with

[2:38:47] Voice 8: with First Nations about that watershed,

[2:38:50] Voice 8: multiple agencies coming together in their consultation

[2:38:55] Voice 8: rather than CRD coming, we come,

[2:38:57] Voice 8: and Water Works,

[2:38:59] Voice 8: and all these different agencies come and hit them.

[2:39:01] Voice 8: So there's that whole level of coordinating.

[2:39:04] Voice 8: And I think we play a very important role in that.

[2:39:09] Voice 8: And it's gonna be a challenging role

[2:39:10] Voice 8: because CRD may not see themselves

[2:39:12] Voice 8: in that community work with us, but they should.

[2:39:16] Voice 8: Because I think Ganges Village is a good example of that, Ganges Village planning, but there

[2:39:23] Voice 8: could be a boardwalk going through the middle of that that's run by someone else.

[2:39:27] Voice 8: Is that two different projects or is that one?

[2:39:33] Voice 8: Great.

[2:39:33] Voice 8: It's exciting.

[2:39:34] Voice 8: It is extremely exciting.

[2:39:36] Voice 6: I might

[2:39:37] Voice 6: reflect on that.

[2:39:40] Voice 6: I would think on that last point, that coordination aspect is, of course, it needs to be done

[2:39:44] Voice 6: on a project basis, but also your secretariat function could potentially play a role there

[2:39:49] Voice 6: depending on the nature of the initiative that you're thinking about

[2:39:52] Voice 8: i'm thinking overall though

[2:39:53] Voice 8: it's for it could be it's for lots of work that we do which improves you know if you're talking

[2:40:01] Voice 8: about capacity we have to be doing things that reduce draw on that capacity part of that is

[2:40:07] Voice 8: we get better at coordinating what is it exactly that we're asking about recording

[2:40:17] Voice 8: Thank you and thanks for all the great comments and what I glimpsed from staff in your quick

[2:40:24] Voice 8: run through there I like the buckets approach of grouping the topics.

[2:40:30] Voice 8: I don't have a lot to contribute because Onan municipality today hasn't done a lot of this

[2:40:39] Voice 8: and the rest of it is at the local trust committees but what i've heard so far um reflects their

[2:40:46] Voice 8: interests like hornby would really like to know where is the discussion at um and uh not be left

[2:40:55] Voice 8: out of the room for example we want to do trustees want to do the right thing i think um i just

[2:41:02] Voice 8: wanted to follow up on your uh i like the watershed approach by the way and it brings it was making

[2:41:08] Voice 8: and you think already about the biosphere in Howe Sound,

[2:41:14] Voice 8: on Saturday there's a unity plan roundtable coming up

[2:41:21] Voice 8: because the biosphere is co-chaired by Squamish Nation

[2:41:27] Voice 8: and there's a whole coming together, I gather, in the biosphere.

[2:41:31] Voice 8: So this unity plan, there's a possibility for a secretariat

[2:41:42] Voice 8: function to extend further into the biosphere from just the um what is now the um

[2:41:49] Voice 8: round table for how sound anyway possibility uh seems to be emerging through the biosphere

[2:41:56] Voice 8: just want to let people know as a possibility for some of the coordination and the relationship

[2:42:02] Voice 8: building sides of it and mapping and all the other parts of it too there's so many people involved

[2:42:08] Voice 8: anyway, and groups.

[2:42:11] Voice 8: Tons of potential.

[2:42:12] Voice 8: Thank you.

[2:42:13] Voice 8: I don't have a lot.

[2:42:15] Voice 11: Thank you.

[2:42:17] Voice 11: I just have a few remarks.

[2:42:18] Voice 11: I agree, and I won't repeat it,

[2:42:20] Voice 11: is all of the remarks that I've heard from you last year.

[2:42:25] Voice 11: My approach to these things is often more systematic

[2:42:28] Voice 11: or something than otherwise,

[2:42:30] Voice 11: but I'm really impressed with the spreadsheet.

[2:42:34] Voice 11: That is a tool for us to engage with the province

[2:42:37] Voice 11: and the Ministry of Aboriginal Affairs.

[2:42:40] Voice 11: So this is the scope of work that we think we need to do

[2:42:43] Voice 11: because I continue to think we're out on a bit of a limb.

[2:42:47] Voice 11: There is some resources and financial obligations

[2:42:51] Voice 11: to allow us to do this work as specified in DRIFA

[2:42:55] Voice 11: that we are carrying the burden

[2:42:57] Voice 11: and indeed the referrals to nations.

[2:42:59] Voice 11: So that's a remarkable piece, 102 items, whatever it is,

[2:43:05] Voice 11: but I'm sure that it's comprehensive.

[2:43:06] Voice 11: So I would like to see that, actually, to be able to provide more detailed comment back to you and use that as a point to determine where we're going, what we're doing.

[2:43:22] Voice 11: Part of this broader conversation is the database associated with referrals, the database of what First Nations have said before,

[2:43:33] Voice 11: because they might have said something on something else a year ago and now there's an

[2:43:38] Voice 11: application and the expectation is that we told you this and you need to pick up on it and so

[2:43:43] Voice 11: we need to figure out how to get that piece in not only the political understanding of the

[2:43:50] Voice 11: situation but the planning recommendations in the direction because we've stumbled in those areas

[2:43:57] Voice 11: areas to sort that out. And what's also becoming more obvious through the referral process

[2:44:05] Voice 11: is I am totally in support of all the mapping work we're doing. But what we're doing is

[2:44:12] Voice 11: we're drawing maps around areas. What we're also hearing through the referral process

[2:44:18] Voice 11: is it's not just the mapped areas. It's the entire area that if this development happens,

[2:44:23] Voice 11: it's compromising our ability to do traditional practices

[2:44:28] Voice 11: and for nations to do their own environmental protection.

[2:44:32] Voice 11: So it's not just map areas, it's not just archeology,

[2:44:38] Voice 11: and we need to do, figure that out.

[2:44:41] Voice 7: And

[2:44:42] Voice 11: I think that connects into the database.

[2:44:46] Voice 11: I wish I could be now writing some of this.

[2:44:55] Voice 11: What Sue Ellen has brought up there,

[2:44:57] Voice 11: that I think is really important,

[2:44:58] Voice 11: is that in many spans,

[2:45:01] Voice 11: we struggle with this in different areas.

[2:45:03] Voice 11: The difference between the municipalities and the LTCs

[2:45:07] Voice 11: and how, as the Alice Trust,

[2:45:10] Voice 11: we can advance forward with a common understanding

[2:45:13] Voice 11: about this topic, I'll just say.

[2:45:16] Voice 11: And indeed, I think the policy statement

[2:45:18] Voice 11: is the critical piece in that,

[2:45:20] Voice 11: in that those values that need to be reflected

[2:45:22] Voice 11: in the policy statement,

[2:45:23] Voice 11: so that it can be broadly applied across LTCs

[2:45:26] Voice 11: and municipalities um in a collegial way let's be sure that we can say that um and i can't uh

[2:45:38] Voice 11: pick up on what that other item was but this is a great conversation i look forward to more of it

[2:45:43] Voice 11: uh well

[2:45:44] Voice 3: mr chair a couple things just hearing everyone and isn't it great that you know this

[2:45:48] Voice 3: has been a significant part of your work over the last number of years sounds great to have

[2:45:52] Voice 3: this conversation here a couple things i've picked up on one you need a governance body of some sort

[2:46:00] Voice 3: that's creating a list like this list of political interests associated with coordinating with

[2:46:08] nations and and working nations and overlapping those two lists and seeing

[2:46:13] Voice 3: where we get to

[2:46:15] Voice 3: section nine and ten the coordination agreements in the arms under the analyst trust act and the

[2:46:21] Voice 3: delegation authority right there we can skip a ton of steps for select opportunities that

[2:46:32] Voice 3: there was a sustained LTC interest or something like that could be some governance body needs

[2:46:38] Voice 3: to think about those staff can't really we can cede the ground but there needs to be a group of

[2:46:47] Voice 3: trustees who are considering you know the application of some pretty specific powers

[2:46:53] Voice 3: hours to get us going, not waiting for the province necessarily, or maybe doing it in

[2:46:57] Voice 3: concert with the province around a given issue.

[2:47:00] Voice 3: And then lastly, what would you recommend to us in the next three weeks as we talk with

[2:47:06] Voice 3: Trust Council and get them involved in the two or three, you know, we're going to have

[2:47:12] Voice 3: an hour where we, the reconciliation plan has lived its life, it's done very well.

[2:47:21] Voice 3: in our understanding of it there's lots more to do you can see that how would you see capturing

[2:47:26] Voice 3: what would be the three or four main elements to capture trust council's interest as we go into

[2:47:30] Voice 3: the orientation process or um what um what materials and you could that could take you

[2:47:40] Voice 3: a half a day to come up with that or you can write to us very specific ideas um

[2:47:44] Voice 8: i really

[2:47:47] Voice 8: like the idea of looking at it as a needs assessment approach i think that's really

[2:47:52] Voice 8: important that what we then started calling the list of 102 um maybe with uh trustees we could

[2:48:01] Voice 8: just share the categories rather than all the 102 because i can see people wanting to get deep into

[2:48:06] Voice 8: the detail and um but if you just share the big categories and saying here's what's emerged as

[2:48:12] Voice 8: the dome themes of needs or something like that and then people might be able to add to that in

[2:48:20] Voice 8: a more constructive way than generally i don't know but it seems to me to be an outcome uh or

[2:48:26] Voice 8: something to build on and to pass into the next term um is is here's where we got to

[2:48:35] Voice 8: with the reconciliation plan these are the areas that need uh development okay anybody else oh well

[2:48:45] Voice 8: well i think it's the it's big well we

[2:48:52] Voice 8: don't have an

[2:48:52] Voice 3: hour to capture two hours to capture

[2:48:55] Voice 3: the imagination of trust council around this you can do the old stock stuff reporting kind of

[2:48:59] Voice 3: quite capable there well i think

[2:49:02] Voice 3: it's just where i

[2:49:04] Voice 8: think they need to know that you don't have we

[2:49:06] Voice 8: don't have the answers right we're building something that doesn't exist and they're going

[2:49:11] Voice 8: to participate in it and

[2:49:13] Voice 8: it's exciting um

[2:49:15] Voice 3: that's a great sentence right there yeah

[2:49:19] Voice 10: well i was going to say i think you actually put your thumb right on what you need to say

[2:49:26] Voice 10: to them when your first statement here which was the first statement in your summation there which

[2:49:31] Voice 10: which was we don't have a governance body to deal with this.

[2:49:37] And I think that we need to go to the trust council

[2:49:40] and say we

[2:49:42] Voice 10: have identified staff

[2:49:45] Voice 10: and the existing executive may have identified

[2:49:48] Voice 10: this is a real need.

[2:49:50] Voice 10: We have gone from here to here and we need to keep going

[2:49:55] Voice 10: and we need to find a way forward

[2:49:57] Voice 10: and we need some sort of a structure to do that

[2:50:00] Voice 10: to try and set the priorities

[2:50:02] Voice 10: and that it's hard to do, it's impossible to do a trust council, it's just not enough.

[2:50:08] Voice 10: There's just not enough wherewithal to do it, unless you had a two-day brainstorming session

[2:50:13] Voice 10: where everybody was there, which you might need to do. So we need some sort of structure to do this

[2:50:19] Voice 10: that could draw on some outside resources. Much like the, you know, might be something

[2:50:26] Voice 10: it's like the working group on on the trust policy statement on reconciliation that sort of

[2:50:33] Voice 10: work informally to sort of come up with a series of recommendations from the trust policy statement

[2:50:37] Voice 10: along with social staff maybe something as simple as that

[2:50:40] Voice 1: um

[2:50:41] Voice 10: maybe it's something a little more

[2:50:43] Voice 10: formal than that that can report out back and back to the to the uh to the trust cast i think

[2:50:49] Voice 10: what you said was

[2:50:51] I would say

[2:50:54] you go, we know we need

[2:50:56] something, but we don't know exactly what

[2:50:58] form it should take yet.

[2:50:59] Voice 10: What is it you would tell a discussion

[2:51:02] Voice 10: about that and get ideas

[2:51:03] Voice 10: and see if there's

[2:51:06] Voice 10: there are some smart people

[2:51:08] Voice 10: around that table.

[2:51:09] Voice 10: It

[2:51:10] Voice 8: could be a working group of the governance committee.

[2:51:13] Voice 8: Maybe.

[2:51:13] Voice 8: Maybe that's the umbrella it fits under.

[2:51:15] Voice 8: It fits across all.

[2:51:17] Voice 8: It's going to affect the regional planning committee.

[2:51:19] Voice 8: It's going to print all of them.

[2:51:24] Voice 10: Or maybe it's a working group of the Trust Council.

[2:51:28] Voice 10: Without a formal committee.

[2:51:29] Voice 11: I don't know.

[2:51:32] Voice 11: So this is a pivotal, for me, this is a pivotal moment.

[2:51:36] Voice 11: Because the next step is important.

[2:51:40] Voice 11: Because it's about continuity.

[2:51:42] Voice 11: And that we have done this remarkable work over, I'm just going to say the last eight years,

[2:51:47] Voice 11: significant work over the last four years where we have advanced what others

[2:51:53] Voice 11: have said the culture of the Alms Trust from here to here and you know from

[2:52:01] Voice 11: using the canoe metaphor we've run the canoe up on the beach and some of our

[2:52:06] Voice 11: members have gotten out and some new members have gotten in and now we're

[2:52:09] Voice 11: pushing off again and some of those members already know how to paddle some

[2:52:14] Voice 11: of us don't some of us never learned and we need to get that rhythm going

[2:52:19] Voice 11: and keep traveling in that direction because that's what's significant is we

[2:52:25] Voice 11: the cultural awareness and that training needs to be continuous. Every new

[2:52:31] Voice 11: employee, every new trustee, every by-election needs to have that

[2:52:36] Voice 11: opportunity in a serious way to be able to come up to speed so we know where

[2:52:40] Voice 11: we're at. You know there's a there's a lot of conversation outside of the

[2:52:44] Voice 11: Allen's Trust and in the governance review and all the sort of stuff and

[2:52:48] Voice 11: and amongst nations about decision-making,

[2:52:52] Voice 11: sharing that decision-making,

[2:52:54] Voice 11: and much more than just collaboration.

[2:53:00] Voice 11: And I can't help but think

[2:53:02] Voice 11: that if there was another committee, right,

[2:53:05] Voice 11: that other committee is an ideal place

[2:53:07] Voice 11: for an invitation for First Nations leadership

[2:53:09] Voice 11: to sit on that committee

[2:53:11] Voice 11: and assist us with our decision-making.

[2:53:13] Voice 11: Because we can't figure this out by ourselves.

[2:53:15] Voice 11: It needs that element, participatory element, to advance this work.

[2:53:22] Voice 11: So, you know, it's interesting to note that the Honours Trust Conservancy has the opportunity for First Nations membership to be appointed to that body.

[2:53:33] Voice 11: That's brilliant.

[2:53:35] Voice 11: What opportunities are there for us to create a committee, a standing committee, that is a reconciliation, for want of a better word?

[2:53:43] Voice 11: and what's the opportunity to have

[2:53:47] Voice 11: invitations to

[2:53:48] Voice 11: non-council participants.

[2:53:52] Voice 11: Just leave it there.

[2:53:53] Voice 11: The message to council, however,

[2:53:56] Voice 11: is cultural awareness.

[2:54:01] Voice 11: I translated

[2:54:02] Voice 11: my writing here

[2:54:04] Voice 11: and it fits into this actually.

[2:54:06] Voice 11: If I could get a name of an

[2:54:08] Voice 11: islet in the Thetis Island Trust Area

[2:54:10] Voice 11: and all I had to do was pay someone to translate it,

[2:54:12] Voice 11: I would do that tomorrow.

[2:54:14] Voice 11: But the trouble is that the knowledge

[2:54:16] Voice 11: is lost.

[2:54:18] Voice 11: and elders think about it um when there's a free opportunity to go what's that place called

[2:54:26] Voice 11: it's a real big challenge anyway thank you everybody for the work we need to talk more

[2:54:34] Voice 11: on this topic given the time that we're at it seems like it's lunchtime and certainly we can

[2:54:40] Voice 11: have some free conversation over lunch but i'm thinking that we're going to be able to advance

[2:54:46] Voice 11: to the remaining business and in-camera session as well.

[2:54:50] Voice 11: And perhaps we can wrap up a little early today.

[2:54:53] Voice 11: That would be fantastic.

[2:54:54] Voice 11: So a half an hour for lunch, and what do you want?

[2:54:57] Voice 11: I

[2:54:58] Voice 3: think you're at the end of this.

[2:54:59] Voice 3: We've

[2:55:03] Voice 11: got 10, 11, and 12.

[2:55:04] Voice 3: This

[2:55:04] Voice 11: is the correspondence.

[2:55:05] Voice 11: We've got a work program.

[2:55:07] Voice 11: We've got the closed meeting.

[2:55:09] Voice 11: Oh, yeah.

[2:55:10] Voice 11: We have the closed meeting.

[2:55:11] Voice 11: So

[2:55:11] Voice 10: you've probably got an hour.

[2:55:12] Voice 11: What's the word?

[2:55:13] Voice 10: And we have that piece from the roles.

[2:55:16] Voice 11: And you come back to the.

[2:55:18] Voice 11: So we've got an hour.

[2:55:19] Voice 11: it may be less than an hour yeah so should we break for half an hour come back at 12 30 and we

[2:55:24] Voice 11: can be done today that would be fantastic thank you very much executive committee at every moment

[2:55:30] Voice 11: it's been a pleasure to work with all of you to advance something okay

[2:55:37] Voice 7: so we'll come back

[3:26:36] Voice 7: welcome back everybody for the executive

[3:26:37] Voice 11: committee meeting of november the 2nd we've

[3:26:43] Voice 11: concluded the administrative work and bylaws and trust council preparation work and we're

[3:26:50] Voice 11: now moving into uh new business and correspondence um so the first item of new business would be

[3:26:59] Voice 11: Is there any LTC advocacy topics at 9.2.1 that any of the vice chairs need to report out on?

[3:27:07] Voice 8: Just the one I mentioned about Denman, the letter going to Comox Valley Regional District about the pathway going into the trails budget for roads and construction.

[3:27:21] Voice 11: And nothing, anybody else?

[3:27:23] Voice 10: Well, we have, there's been a couple of letters that have gone out, one from Dalyano.

[3:27:30] related to just trying to encourage our local telecommunications provider

[3:27:36] to be more inclusive of the community.

[3:27:39] Voice 10: They went ahead and put on some additions to a tower,

[3:27:43] Voice 10: and they probably were entitled to, without really communicating,

[3:27:45] Voice 10: we just sent another piece of correspondence encouraging them.

[3:27:49] Voice 10: I think you guys will probably copy on that.

[3:27:53] Voice 10: That's all.

[3:27:54] Voice 10: The only thing I will say about advocacy is there was an issue on Gabriola

[3:27:58] Voice 10: about about um tell us using um herbicides uh and they have now written back to us

[3:28:07] Voice 10: on one of the locations saying they will discontinue that use and are looking at

[3:28:12] Voice 10: discontinuing it throughout the trust area on the

[3:28:15] Voice 10: island area so wow yeah i don't know that

[3:28:20] Voice 10: we had anything to do with that but they responded the letters in the gabriola package you can find

[3:28:25] Voice 10: it in the package

[3:28:26] Voice 5: and this

[3:28:28] Voice 11: is a telecom versus hydro like hydro doesn't tell us

[3:28:33] Voice 11: just tell us

[3:28:36] Voice 10: how has a location on the island it's just up from the ferry it's close to a well

[3:28:41] Voice 10: and they were using uh herbicide on it that caught the attention of a number of people we wrote them

[3:28:48] Voice 10: a letter i had a nice conversation with the guy and then

[3:28:52] Voice 10: he wrote us back and confirmed all the

[3:28:54] Voice 10: things he told me in his correspondence today they were stopped they were going to stop doing

[3:28:57] Voice 10: that they would only use mechanical means on all their sites like gabriola and we're looking around

[3:29:02] Voice 10: the rest of the islands to see if they could change your practices but yes i'm sorry claire

[3:29:06] Voice 10: yes it shouldn't it's on the gabriel ltc package last agenda package last thursday that's exciting

[3:29:11] Voice 7: great so

[3:29:12] Voice 11: then i'll continue on if that's all right nothing else so 10.1 which is a correspondence

[3:29:18] Voice 11: That's a report on Trans Mountain Faith and Behaviour Fitumen Research, emailed dated October 17th.

[3:29:26] Voice 11: That came to me, I think, and it's here for, if there's any direction that this body would like to take with respect to that.

[3:29:33] Voice 11: Dan Rodley.

[3:29:35] Voice 11: I'm just

[3:29:36] Voice 10: going to say this really annoyed me when I saw it.

[3:29:39] They know that every local government is in between councils.

[3:29:44] Yeah.

[3:29:44] and everybody that's been opposed to Trans Mountain, including us.

[3:29:49] And they basically issued this report, which I didn't read in detail yet,

[3:29:53] but it's one of the biggest issues is about what happens to heavy bitumen.

[3:29:57] And they issued this report.

[3:30:00] Voice 10: people less than a month to reply when every single local government's in between transition

[3:30:05] Voice 10: periods i i would like to write them back and say you should give us till at least the end of

[3:30:11] Voice 10: january so that we can get it out into our communities and our local trust areas so that

[3:30:15] people can respond to this because i'm guessing there are a number of um

[3:30:20] Voice 10: of uh very smart people

[3:30:23] Voice 10: on our islands who will read the report and say that's wrong or we'll have

[3:30:29] something to say about it so I would propose that a move that that the

[3:30:35] executive committee requests the chair to write back to Trans Mountain Pipeline

[3:30:40] Voice 10: and ask them to extend the deadline to January the 30th of 2023 to respond to

[3:30:47] Voice 10: the report. Brilliant and thank you. Second.

[3:30:50] Voice 10: Did you capture that?

[3:30:52] Voice 11: yes any further discussion laura well my question

[3:30:57] Voice 8: too is is this the only communications with our

[3:31:03] Voice 8: communities is this intended that we this has been passed to us and now we need to make our

[3:31:08] Voice 8: communities aware of this report and invite the commons i

[3:31:12] Voice 10: have a second motion after you

[3:31:13] Voice 10: to send it to the ltcs to put on their next agenda but

[3:31:17] Voice 8: is is that sufficient i mean does that

[3:31:21] Voice 11: But the comments need to go back to

[3:31:23] Voice 8: Trans Mountain, not to us.

[3:31:25] Voice 8: I agree, but all of the local trust committees are, some of them, not meeting until January.

[3:31:31] Voice 8: It's true.

[3:31:31] Voice 8: So this is their only attempt to communicate with our communities, and it's intended to come through us.

[3:31:42] Voice 8: Well, we could

[3:31:43] Voice 10: do a press release.

[3:31:44] Voice 11: Did

[3:31:44] Voice 10: you have a second motion?

[3:31:46] Voice 10: Well, we could.

[3:31:46] Voice 10: So let's deal with the first one.

[3:31:48] Voice 10: We should talk about how we should make the public aware of this.

[3:31:51] Voice 10: Okay.

[3:31:52] Voice 11: Is there any further discussion on the motion on the floor?

[3:31:56] Voice 11: Hello?

[3:31:57] Voice 11: Did you want me to read it back?

[3:31:59] Voice 11: Sue Ellen?

[3:32:00] Voice 8: I think this is a great motion because I was going,

[3:32:02] Voice 8: how can they expect anybody to respond?

[3:32:07] Voice 8: And the third thing is they're just expecting people to respond to this report,

[3:32:16] Voice 8: some of which is about research that happened back in 2016.

[3:32:20] Voice 8: We saw through the Open Ocean Protection Plan.

[3:32:24] Voice 8: So, well, anyway, for this motion I support it.

[3:32:31] Voice 8: I also have some other comments I'll make about it later.

[3:32:35] Voice 11: Okay.

[3:32:36] Voice 11: So then if there's no further discussion, I'll call the vote.

[3:32:40] Voice 11: All those in favor?

[3:32:40] Voice 11: So it carries unanimously.

[3:32:42] Voice 11: Dan,

[3:32:43] Voice 10: I'll let you just...

[3:32:43] Voice 10: Well, no, it's a good point that Vice-Chair Patrick makes,

[3:32:47] Voice 10: which is how do we let our communities know?

[3:32:49] Voice 10: I was thinking if we get it out to an LTC, it'll be in our package.

[3:32:52] Voice 10: People couldn't...

[3:32:53] Voice 10: And you're right.

[3:32:54] Voice 10: that's probably not a particularly good way to do it um i don't know it's just is it appropriate for

[3:33:00] Voice 10: us to put correspondence to us in a press release or something i don't know what the right way to

[3:33:04] Voice 10: get it out community could be or do you or would we get more attention if we did that that if

[3:33:10] Voice 10: i'm guessing trans mountain put this out somehow you didn't see it other than in the context of

[3:33:17] Voice 10: this but i'm guessing we're on this list because we were an entertainer and we wrote to them and

[3:33:22] Voice 10: we we've continually been an intervener they probably aren't sending it out to anybody that

[3:33:27] Voice 10: wasn't they

[3:33:28] Voice 8: they are sending the the ltcs are on the list they're on schedule either

[3:33:36] Voice 11: i guess if we were reading it might show up on the agenda but when

[3:33:39] Voice 8: appendix e

[3:33:42] Voice 8: has all the ltc's written oh really i

[3:33:45] Voice 8: yeah okay

[3:33:46] Voice 7: sorry what page is that

[3:33:47] Voice 8: uh one second let me see

[3:33:48] Voice 8: if i can find the word appendix well we don't know if they were sent that's just being read

[3:33:58] Voice 11: What direction would you like to provide?

[3:34:00] Voice 10: Oh, I see what you mean.

[3:34:01] Voice 10: And it doesn't occur to repeat.

[3:34:06] Voice 10: As I said, I think Vice Chair Patrick's suggestion that needs to get out to communities is a good one, but I don't know how to do that.

[3:34:14] Voice 10: But the most effective way to do that is.

[3:34:16] Voice 10: Why don't we send it to all the trustees?

[3:34:17] Voice 5: We can

[3:34:17] Voice 5: put it up through a subscriber message.

[3:34:19] Voice 10: Yeah.

[3:34:20] Voice 5: Rather than a full news release, we can send a message to subscribers.

[3:34:23] Voice 8: Yeah, and then just who to agree

[3:34:26] Voice 11: that they should send their own comments in.

[3:34:29] Voice 11: Because we're not collecting comments.

[3:34:31] Voice 3: Yeah, I'm fine with comments too, probably.

[3:34:34] Voice 11: Do you need a motion for that?

[3:34:36] Voice 11: Can I get a motion?

[3:34:40] Voice 8: That Executive Committee request staff to forward the correspondence in 10.1,

[3:34:50] Voice 8: the reports on Trans Mountain Feet and Behavior Digimen Research.

[3:34:55] Voice 8: email to subscribers and trustees encouraging email subscribers list and trust yeah which list

[3:35:09] Voice 8: i can see laurie going which list um to all subscribers i think all subscribers

[3:35:17] Voice 8: yeah thank

[3:35:18] Voice 8: you um encouraging people to respond to transmountain pipelines correct request for

[3:35:24] Voice 8: comment yeah and um if it goes to trustees too then it'll act like a little bit of a useful

[3:35:34] Voice 8: overview sure

[3:35:36] Voice 11: we moved got a seconder

[3:35:39] Voice 1: laura

[3:35:40] Voice 11: patrick thank you any further discussion and

[3:35:43] Voice 11: you got that okay yes all those in favor thank you that was mine anything further on this topic

[3:35:48] Voice 11: yeah

[3:35:49] Voice 8: i just um i just wanted to note that in this report it does show that

[3:35:56] Voice 8: vitamin behaves differently in fresh water versus salt water in water that has sediment as opposed

[3:36:03] Voice 8: to uh water that's clear they acknowledge that it can sink and it can form that and then at the very

[3:36:11] Voice 8: end they go back to dr heather detman who says that you can collect it on the surface with

[3:36:17] Voice 8: floating things uh from her research back in 2016 and all that's the earliest research and all this

[3:36:23] Voice 8: other stuff so it's missed it's um not it doesn't follow the timeline of the research and uh i can't

[3:36:36] Voice 8: read the rest of my notes anyway oh and the the five sites in the sailor seat page 148 that it

[3:36:44] Voice 8: talks about do you remember what those are peter i just these are the sites for uh post the emergency

[3:36:51] Voice 8: Well

[3:36:51] Voice 11: they're almost in Georgia Strait. They're not interior to the Southern Gulf Islands.

[3:36:57] Voice 11: I don't remember the names of the sites but that's the problem with this is the assumption

[3:37:02] Voice 11: is that it isn't going to migrate into the inland sea of the Southern Gulf Islands and

[3:37:09] Voice 11: that's a complete, in my mind, a complete lack of credibility. I did actually speak to somebody and

[3:37:18] Voice 11: and they chose to ignore the fact that the six-hour cycle

[3:37:26] Voice 11: and the evolution of the tides,

[3:37:27] Voice 11: they thought they were going to be able to deal with it

[3:37:29] Voice 11: before it was too late.

[3:37:30] Voice 11: That's just not the case.

[3:37:33] Voice 11: Anyway, I think we don't need to get into a technical discussion

[3:37:37] Voice 11: on this at this time because I don't know this much.

[3:37:41] Voice 10: But just if I could make a suggestion,

[3:37:43] Voice 10: as the letter is drafted and you sign it,

[3:37:45] Voice 10: and I'm sure Claire's team will draft it,

[3:37:47] Voice 10: And I note that they very clearly say this is a fulfillment of a requirement of the BCEAO certificate.

[3:37:53] Voice 10: And they're going to say, oh, well, we've done it.

[3:37:56] Voice 10: And here's our response.

[3:37:57] Voice 10: So I think we should make sure we copy the

[3:37:59] Voice 8: BCEAO.

[3:38:03] Voice 10: So that they know that we're not happy that this has come out.

[3:38:07] Voice 8: We're going to CC the BC Center for Environmental Assessment or whatever it's called.

[3:38:13] Voice 3: Right.

[3:38:13] Voice 3: I think

[3:38:14] Voice 3: environmental assessment office I think we satisfied your

[3:38:19] Voice 3: I

[3:38:20] Voice 5: guess I would have one additional question

[3:38:27] Voice 7: so

[3:38:28] Voice 6: at this point there's direction just to write requesting an extension but no request

[3:38:31] Voice 6: for actual response and

[3:38:34] Voice 10: so well let's see if we get in touch I mean I we can't respond right

[3:38:38] Voice 10: could

[3:38:38] Voice 8: could we since we're thinking about this some local trustee trust committees won't meet

[3:38:43] Voice 8: in january they'll meet in february because i know northern region is to spread them around properly

[3:38:47] Voice 8: do we want to make it february instead of january

[3:38:53] Voice 11: in order to make whatever you want to do

[3:38:56] Voice 8: can we make it february by consent instead of january extension i

[3:39:04] Voice 3: probably lost the plot um

[3:39:08] Voice 3: why would each ltc need to comment on this this is a regional like get it out to everybody but i mean

[3:39:17] Voice 3: I mean, why are we

[3:39:18] Voice 11: coordinating the response of 13

[3:39:19] Voice 3: LTCs?

[3:39:21] Voice 11: They need to write directly to the minister,

[3:39:24] Voice 11: but

[3:39:24] Voice 3: they're not gonna meet.

[3:39:26] Voice 3: Well, so, because what you pointed out,

[3:39:29] Voice 3: and is there value in, and I don't know,

[3:39:33] Voice 3: but is there value in us making sure every LTC responds to-

[3:39:37] Voice 8: No, the point I was trying to make

[3:39:40] Voice 8: is the LTC is likely not going to comment,

[3:39:42] Voice 8: but the community might.

[3:39:44] Voice 8: Right.

[3:39:46] Voice 3: So if it goes up on the subscriber list, that's our most effective way to get it right out that we've got.

[3:39:53] Voice 3: OK,

[3:39:53] Voice 5: I take the agenda as often and for some communities, the most effective way.

[3:39:58] Voice 5: So between those two, two pronged method, we

[3:40:00] Voice 3: should be as good as we can.

[3:40:02] Voice 3: OK, do we need to discuss it more?

[3:40:04] Voice 11: No, that's fine.

[3:40:05] Voice 11: So then I'm going to go to 10.2, which is an email from Minister Cullen.

[3:40:09] Voice 11: and others will make a remark.

[3:40:12] Voice 11: This is terrific because we asked

[3:40:13] Voice 11: Minister Cullen that we want to meet

[3:40:15] Voice 11: frequently and regularly

[3:40:17] Voice 11: and this is the first uptake on that

[3:40:19] Voice 11: and I'm presuming he wants to meet

[3:40:21] Voice 11: with the new Executive Committee.

[3:40:23] Voice 3: I think that's exactly the case.

[3:40:25] Voice 3: That's what I take from it.

[3:40:26] Voice 11: So should we forward this letter

[3:40:29] Voice 11: to the incoming Executive Committee

[3:40:32] Voice 11: and thank the Minister and advise him

[3:40:33] Voice 11: that there'll be a response forthcoming?

[3:40:36] Voice 11: Well, no one's going to respond

[3:40:37] Voice 11: for the week of November 14th

[3:40:39] Voice 11: so i think that has to be clarified well no we need to respond to the minister today to say thank

[3:40:44] Voice 11: you and we yeah

[3:40:45] Voice 3: we thanked him yesterday but they there is still a bit of a you can tell them their

[3:40:51] Voice 3: rent some refinement of thinking needed um in terms of the timing of everything well if you

[3:40:57] Voice 3: want to meet with us we could arrange that too we didn't make that clear i think the timing of the

[3:41:04] Voice 3: request is that it would be the new EC.

[3:41:07] Voice 10: It's interesting because

[3:41:08] Voice 10: his letter says, not sure if this will be the new or the outgoing one.

[3:41:12] Voice 10: That's his staff member.

[3:41:16] Voice 10: What he focuses on is the week of the 14th of November,

[3:41:21] Voice 10: which, of course, you can't do on the Thursday, Friday because you're in...

[3:41:26] Well, we don't have a new EC.

[3:41:28] Voice 10: No, but it implies that it could

[3:41:32] Voice 10: that

[3:41:33] Voice 11: it could be the outgoing I don't know and of course it may be that he has something important

[3:41:37] Voice 11: to tell us so I'm happy to call yeah and if he wants to meet then let's make it happen and I'll

[3:41:46] Voice 10: just say yeah if you need other than the 14th I could meet on the 15th 16th okay I mean if there's

[3:41:52] Voice 10: some value in that you know it would make more sense than with a new executive but I'm available

[3:41:59] Voice 10: live at 15th or 16th and so

[3:42:01] Voice 11: can we just uh advise you by consent that you will contact a minister

[3:42:06] Voice 11: and make appropriate uh

[3:42:08] Voice 3: yes and schedule a time presumably for the new ec but if there's some

[3:42:13] Voice 3: other thing i'll give i'll just go even on the outcome of the conversation thank you

[3:42:19] Voice 11: that is fantastic so i'm going to move on uh review and amendment for the current work program

[3:42:24] Voice 11: there it is

[3:42:28] Voice 11: posterity

[3:42:29] Voice 11: so I'm going to continue

[3:42:30] Voice 11: our next meeting

[3:42:32] Voice 11: did

[3:42:33] Voice 8: we do the responsibilities

[3:42:35] Voice 8: of EC job description

[3:42:37] Voice 8: we were going to come back to that after lunch

[3:42:39] Voice 8: 8.1.1.2

[3:42:41] Voice 8: I

[3:42:42] Voice 11: thought we talked about that

[3:42:45] Voice 3: no there was

[3:42:46] Voice 8: discussion

[3:42:46] Voice 3: around did you read it

[3:42:51] Voice 3: and

[3:42:51] Voice 8: we were going to come back

[3:42:53] Voice 8: I have a note that says

[3:42:54] Voice 8: after lunch

[3:42:56] Voice 8: it's no check mark there

[3:42:58] Voice 8: you

[3:42:59] Voice 10: said, I guess I had nothing to do

[3:43:01] Voice 10: last night because I read it

[3:43:03] Voice 10: but some of us had not read it

[3:43:04] Voice 11: so I was going to pick that up at the end

[3:43:07] Voice 11: here

[3:43:08] Voice 11: before we go into the camera

[3:43:10] Voice 11: but we can do that anywhere

[3:43:14] Voice 11: so I've now read it

[3:43:16] Voice 10: and

[3:43:17] Voice 10: thank you

[3:43:18] Voice 10: it is indeed

[3:43:23] as portrayed

[3:43:24] it is a listing of the various

[3:43:25] as policies but it doesn't have any sort of descriptive discussion about what the role

[3:43:34] can be at the ltc and maybe

[3:43:36] Voice 10: that's intentional because that's all interpretive um

[3:43:40] Voice 10: so for example

[3:43:41] Voice 10: one of the issues that arises is head over and over again at my ltc's i've been at and

[3:43:46] Voice 10: sometimes in correspondences is the vice chair just a tiebreaker and and conducts the meeting

[3:43:53] Voice 10: i don't know whether we want to get into that for this document because that requires a little bit

[3:43:59] Voice 10: of interpretation and subjective interpretation of the role as to whether the what the role of a

[3:44:06] Voice 10: vice chair is as the third member of an ltc um there is a little bit in policy about them voting

[3:44:12] Voice 10: on it but and they do vote but whether what their actual practical work because there's still people

[3:44:17] Voice 10: out there including trustees who just recently wrote to the chair who say oh

[3:44:23] Voice 10: you're just there to oversee and break ties. How should

[3:44:28] Voice 3: we address that question?

[3:44:30] Voice 3: Because if you've got a vote, you've got a vote. There's nothing that I see or just

[3:44:34] Voice 3: anyone sees that has an asterisk beside your vote. Correct. So it is clean and

[3:44:38] Voice 3: clear. You aren't there to break a tie or make it unanimous. I think you're there

[3:44:44] Voice 3: represent us council and

[3:44:46] Voice 8: you're also a full legal member they don't distinguish between those

[3:44:53] Voice 8: members no and i think that's an important i don't think you know for a trustee to understand that we

[3:44:59] Voice 8: are corporate bodies we are well

[3:45:03] Voice 11: the emphasis is on full voting number yeah it's without there's

[3:45:09] Voice 3: no mystery no limitation certainly the practice has been as you described well some some people

[3:45:15] Voice 3: I don't

[3:45:16] Voice 8: know what other vice chairs do.

[3:45:18] Voice 10: I

[3:45:18] Voice 8: didn't know the practice, so I've been participating.

[3:45:21] Voice 8: I don't look at it as a tiebreaker role whatsoever.

[3:45:25] Voice 8: Listen carefully to the local trustees.

[3:45:27] Voice 8: Absolutely.

[3:45:28] Voice 8: I've had some trustees express to me that I should be just doing a tiebreaker role, but I don't.

[3:45:36] Voice 10: Okay.

[3:45:37] Voice 10: Anyway, I don't know whether we want to get into that kind of subjective interpretation of what vice chairs think their role is versus some members of the public.

[3:45:45] Voice 10: I remember being confronted in the first two months of my role on Galeano.

[3:45:50] Voice 10: Someone said, you're only here to tie Baker.

[3:45:52] Voice 10: Why are you talking so much?

[3:45:54] Voice 10: No, I'm not.

[3:45:55] Voice 10: I continue to talk too much.

[3:45:58] Voice 10: I

[3:45:59] Voice 8: saw David Marner put his hand up, and I think it might have to do with the cover letter.

[3:46:03] Voice 8: You were going to put some kind of cover memo on this?

[3:46:05] Voice 4: Yeah, we can.

[3:46:06] Voice 4: We'll talk a bit more about that.

[3:46:08] Voice 4: No, I'm just going to point out section 23 just says the local trust committee is made up of these members.

[3:46:14] Voice 4: So they're all treated equally.

[3:46:15] Voice 4: And there is a clue in subsection four where it says that the alternate will act generally

[3:46:22] Voice 4: in all matters of the local trust committee in place of the absent member, vote and act

[3:46:27] Voice 4: generally in all matters.

[3:46:28] Voice 4: So it's intended for that person to be an equal member in that committee, but also acts

[3:46:34] Voice 4: as a chair of that committee.

[3:46:37] Voice 10: So somewhere along the line, whether it's in this document or somewhere along the line

[3:46:41] Voice 10: of training of trustees i think that needs to be made clear and of course every trust every

[3:46:46] Voice 10: vice chair will be a little bit different i mean my my approach is was basically you know if it's

[3:46:51] Voice 10: purely a local matter like it really is just is this what does the community want and is this

[3:46:57] Voice 10: a good thing enough no other considerations i defer to the other two trustees but i read the

[3:47:03] Voice 10: packages thoroughly and knew it as well as anybody and participated fully in the discussions from all

[3:47:08] Voice 10: perspectives whether and the merits of the of the application in most cases um and i i hope that

[3:47:16] Voice 10: vice chairs will do that but i don't know that all of them do i

[3:47:20] Voice 8: think it should be in here i think

[3:47:21] Voice 8: that you are a full legal member of that you know how they interpret that but i think that that's

[3:47:27] Voice 8: very important words i mean that's what they access completely so

[3:47:31] Voice 4: if i may just switch the

[3:47:32] Voice 4: The document was intended as a summary of what's been passed on, so as Cécile said, we haven't put any interpretive language in there, so we could in some places if you'd like, but I'd be a little bit cautious about doing that too much.

[3:47:48] Voice 8: Well, you can just reference those two sections of the Act.

[3:47:51] Voice 4: Yeah, they are referenced.

[3:47:52] Voice 11: Yeah, true.

[3:47:54] Voice 11: So, you know, I pose a question by way of formulating an answer, I suppose, is that the body at the call of the vote, you can vote in favor or against or not vote.

[3:48:10] Voice 11: And if you don't vote, then you're abstaining a vote and the vote is in favor.

[3:48:14] Voice 11: So what would that do for any given motion that might be on the table?

[3:48:18] Voice 11: So the chair does have to vote.

[3:48:21] Voice 11: there

[3:48:25] Voice 3: are issues like this and others that as the word subjective was used

[3:48:30] Voice 3: certainly in the orientation I can go here's some things that have come up

[3:48:34] Voice 3: right maybe

[3:48:35] Voice 10: that's a better way to go at

[3:48:37] Voice 3: it this was done to ease or make easy

[3:48:42] Voice 3: easier the selection process by understanding what the job entails yes

[3:48:48] Voice 3: this next bit is the nuts and bolts i call it nuts and bolts probably not a great word but

[3:48:55] Voice 3: it's the colloquial yeah wisdom of how the job's done and and the pitfalls and all those kinds of

[3:49:05] Voice 3: things associated with the position i'm loathe to write those things yeah in

[3:49:10] Voice 3: case i'm wrong

[3:49:11] Voice 3: or something or that is misinterpreted in some manner we just put this together thinking instead

[3:49:19] Voice 3: Instead of someone having to plow through all that stuff,

[3:49:21] Voice 3: they could access it and then generate those questions.

[3:49:25] Voice 3: And I could have a session or they're ready at Trust Council

[3:49:28] Voice 3: to ask some of that stuff beforehand.

[3:49:31] Voice 3: And David's got enough brains to pull it together

[3:49:34] Voice 3: and get it on one piece of paper.

[3:49:37] Voice 10: I'm quite content to have a goal on that basis.

[3:49:43] Voice 10: As long as the nuance maybe is explained,

[3:49:47] Voice 10: that there that sometimes there are issues around what the role of the vice

[3:49:51] Voice 10: chair should be able to trust the date but that will be something that becomes

[3:49:54] Voice 10: clear is there anything else like

[3:49:57] Voice 3: that that before if you would think would be

[3:50:00] Voice 3: good to include because it's a significant thing I absolutely hear

[3:50:07] Voice 3: maybe a vice chair at LTC that's a good point and do we do is there something in

[3:50:21] here about the vice chair

[3:50:23] Voice 10: approving the agenda before it goes out that something is in policy

[3:50:28] Voice 10: because there was any there was a difference in practice in some places

[3:50:32] Voice 4: it's in policy

[3:50:33] Voice 4: i just indicated the vice chair is responsible for the meeting and then i linked to the policy

[3:50:39] Voice 4: which has those details in there that's kind of where you draw the line on detail right but at it

[3:50:45] Voice 4: if you want that's really important but as you

[3:50:47] Voice 4: said it's not a consistent practice that's a good

[3:50:51] Voice 4: idea of them yeah well

[3:50:53] Voice 8: we had been doing that in the northern region and that's actually where i

[3:50:58] Voice 8: got into uh some challenges because i would be approving for example do you approve this

[3:51:04] Voice 8: delegation and i'd go well i guess it's been through staff process i don't know this person

[3:51:09] Voice 8: okay and that's where we had some problematic behavior of a delegation towards staff

[3:51:15] Voice 8: I was unaware that these things could come up but I also had the rule of approving agendas

[3:51:24] Voice 8: until recently when Northern Region we as part of the procedures by law in each local trust

[3:51:31] Voice 8: committee we've revised the procedures they were all the same or something anyway that goal

[3:51:38] Voice 8: so now I don't approve every agenda in the Northern Region which I gather you had never

[3:51:45] Voice 8: done that for the south is that correct uh anyway yeah

[3:51:52] Voice 7: you asked no

[3:51:54] Voice 11: i didn't ask that

[3:51:56] Voice 11: but approval of the delegation is actually a question whether or not the ltc as a body

[3:52:01] Voice 11: should determine that in some fashion that isn't a decision-making process

[3:52:06] Voice 11: that has come up why did the chair approve that delegation okay that's

[3:52:15] Voice 7: one of the powers that's

[3:52:15] Voice 7: gone away from me in the northern uh through the change i

[3:52:18] Voice 3: did ask that question so i get your point

[3:52:22] Voice 3: so it's approval of delegations but

[3:52:25] Voice 4: if i made it the policy is approval of the agenda

[3:52:28] Voice 4: which could include yeah yeah i used to

[3:52:31] Voice 7: have agenda and delegations as part of that yeah

[3:52:34] Voice 7: anything

[3:52:34] Voice 11: else so therefore are we going to uh in endorse this or what decision-making ability

[3:52:44] Voice 11: like you want with respect oh you don't have to

[3:52:46] Voice 3: endorse it you could receive it okay and

[3:52:49] Voice 3: i'm

[3:52:50] Voice 3: intending to just be mr wonderful and you'll distribute

[3:52:53] Voice 11: it though yes yeah so by general

[3:52:56] Voice 11: consent then we uh will receive it for information and i assume that staff will distribute it

[3:53:01] Voice 11: thank you for doing it i think

[3:53:03] Voice 11: it's really useful to have it

[3:53:04] Voice 11: thanks for bringing me back to that was there another item that we were going to return to

[3:53:09] Voice 11: or i think we got over no

[3:53:10] Voice 8: just whenever i see the words next meeting i go

[3:53:13] Voice 11: wait wait so now

[3:53:15] Voice 11: the next meeting is indeed uh november the 19th that they first heard our girl

[3:53:22] Voice 11: council meeting i'm looking forward to that um what's the expectation about oh no on the 19th

[3:53:31] Voice 11: that'll be the new executive fantastic what

[3:53:35] Voice 3: a thing yeah now let's

[3:53:36] Voice 11: just make sure

[3:53:39] you were

[3:53:40] Voice 3: you're not meeting in one of the mini your mini meetings as you have passed before

[3:53:46] Voice 3: this trust council oh this is it okay do

[3:53:51] Voice 8: we do any more uh telecons do we have any more

[3:53:55] Voice 8: so

[3:53:56] Voice 11: then the next item on our agenda would be the closed meeting and did you figure out

[3:54:05] Voice 11: what that schedule is what the motion is thank you over to you uh

[3:54:12] Voice 10: so i move that the executive

[3:54:15] Voice 10: committee close the meeting subject to section 91c of the community charter in order to consider

[3:54:24] Voice 10: matters related to labor relations or other employee relations that the cao will be invited

[3:54:28] Voice 10: to attend the month.

[3:54:32] Voice 11: Do I have a seconder?

[3:54:33] Voice 11: All those in favor?

[3:54:34] Voice 11: So that carries.

[3:54:36] Voice 11: So we'll just pause for a moment

[3:54:37] Voice 11: while we go in camera.

[3:54:38] Voice 11: We won't...

[3:54:39] Voice 11: Say goodbye to everyone.

[3:54:40] Voice 11: We won't be returning to this meeting.

[3:54:42] Voice 7: Bye.

[3:54:44] Voice 11: Anything.

[3:54:45] Voice 11: And so thank you.

[3:54:46] Voice 11: And everybody,

[3:54:47] Voice 11: thank you for today.

[3:54:49] Voice 11: Thank you for everything.

[3:54:50] Voice 4: Come and see me.

[3:54:51] Voice 4: Well, we're going to be talking

[3:54:52] Voice 4: as the...

[3:54:53] Voice 4: Oh, right.

[3:54:53] Voice 11: Yeah, yeah, yeah.

[3:54:55] Voice 4: All right.

[3:54:55] Voice 4: I'll just be in the house

[3:54:56] Voice 4: or in my office.

[3:54:57] Voice 4: Okay.

Executive Committee Meeting Minutes  Page 1 of 9 
November 2, 2022 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 2, 2022 
In-person meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: None 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:07 a.m. and humbly acknowledged the rich 
history and culture of the Coast Salish People whose lands we all live and work.  
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add to the agenda: 
1. Items circulated November 1, 2022 via email from EC Coordinator to Executive 
Committee: 
 Draft December Trust Council Schedule – (create new item 7.4 and add as an 
attachment to 8.1.1.1) 
 Responsibilities of the Islands Trust Council Chair, Vice-Chairs and Executive 
Committee -  (create new item 8.1.1.2) 
 Email from Minister Cullen requesting a meeting – (create new item 10.2 
correspondence) 
 7.1.10.4. Priorities Chart (Trust Council) pending late item 
 
2. Schedule a Closed Meeting session at item 13. 
 
 
 

 
Executive Committee Meeting Minutes  Page 2 of 9 
November 2, 2022 ADOPTED 
 
Vice-Chair Patrick noted that the Salt Spring Local Trust Committee resolution re: That 
the Salt Spring Island Local Trust Committee request the Executive Committee follow 
up with the Minister of Municipal Affairs on his expressed interests for the 
Ganges (Shiya'hwt/SYOW_ T) Village Area Plan as a pilot for cooperative planning with 
First Nations has not appeared on an EC agenda and to note this for follow-up. 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended 
 
2.2.1 Agenda Context Notes 
 
As attached for information regarding items 8.2.2.2 and 11.1. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
 
4. ADOPTION OF MINUTES 
 
4.1 October 5, 2022 draft minutes 
 
Director Mobbs was not present at the October 5
th
 meeting; remove from “Staff 
Present”. 
 
By general consent, the October 5, 2022 draft minutes were adopted as amended. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
5.1.1 Review and Consideration of Executive Committee FUAL and Priority Items – 
Briefing 
 
CAO Hotsenpiller discussed with Executive Committee the briefing and 
follow-up action list (FUAL) items as presented. 
 
EC-2022-137 
It was Moved and Seconded, 
That Executive Committee request staff amend the briefing (report) “Review 
and consideration of Executive Committee FUAL and Priority items” prepared 
October 27
th
 for the meeting of November 2, 2022 to amalgamate item 10 page 
4 (FUAL Future Projects) of the briefing (report) with other direction regarding 
the Ministry of Transportation and Infrastructure (MOTI) agreement. 
CARRIED 
 
 
 
 
 

 
Executive Committee Meeting Minutes  Page 3 of 9 
November 2, 2022 ADOPTED 
 
EC-2022-138 
It was Moved and Seconded, 
That Executive Committee request staff amend item 9 of the Future Projects list 
to remove the words “recommend removal as complete”. 
 
(See page 16 of the agenda package/page 4 of the briefing “Review and 
consideration of Executive Committee FUAL and Priority items” under 
Staff Comments column.) 
CARRIED 
 
EC-2022-139 
It was Moved and Seconded, 
That the recommended actions on the follow-up action (FUAL) items Future and 
Active Projects chart be endorsed by Executive Committee as amended. 
 
CARRIED 
 
CAO Hotsenpiller and directors gave verbal updates on the status of items 
regarding the onboarding of new term trustees at November Trust Council and 
answered questions regarding staffing updates. 
 
5.2 Local Trust Committee Chair Updates 
 
Chairs spoke to their upcoming and recently attended local trust committee (LTC) 
meetings. 
 
5.3 Islands Trust Conservancy Liaison Update 
 
Vice-Chair Fast informed Executive Committee that the Conservancy Board will be 
meeting to consider Provincial appointments to the Conservancy Board sometime in 
November. 
 
The meeting recessed for a break at 10:00 a.m. and reconvened at 10:10 a.m. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Galiano Island LTC Bylaw No. 286 (DP Delegation Bylaw) – RFD 
 
Vice-Chair Rogers spoke to the request for decision as presented regarding the 
Delegation Permit Delegation Bylaw. 
 
EC-2022-140 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Galiano Island Local Trust 
Committee Bylaw No. 286, cited as Galiano Island Local Trust Committee Delegation 
Bylaw No. 286, 2022, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 

 
Executive Committee Meeting Minutes  Page 4 of 9 
November 2, 2022 ADOPTED 
 
 
6.2 Mayne Island LTC Proposed Bylaw No. 185 (Fees Bylaw) - RFD 
 
Vice-Chair Rogers spoke to the request for decision as presented. 
 
EC-2022-141 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Mayne Island Local Trust 
Committee Bylaw No. 185, cited as “Mayne Island Local Trust Committee Fees Bylaw, 
2021” in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive / Trust Area / Planning / Administration 
 
Executive and staff discussed items as presented for Trust Council meeting preparation 
and the onboarding and orientation of the 2022-26 new term trustee. 
 
7.1.1 Council Roundtable Priorities and Perspectives - Session Outline 
 
Forward as presented. 
 
7.1.2 Overview of Islands Trust - Session Outline 
 
Forward as presented. 
 
7.1.3 Islands Trust Conservancy - Session Outline 
 
Forward as presented. 
 
7.1.4 Governance - Session Outline 
 
Forward as presented. 
 
7.1.5 Notice of Election - Session Outline 
 
Ensure outline indicates that a biography submission is not required to indicate 
interest during when the session is addressed during Trust Council. 
 
Forward as amended. 
 
7.1.6 Candidate Presentations 
 
Forward items 7.1.6.1 to 7.1.6.8 as presented.   
7.1.6.1 Dag Falck - Chair 
7.1.6.2 Peter Luckham - Chair 
7.1.6.3 Deb Morrison - Chair 

 
Executive Committee Meeting Minutes  Page 5 of 9 
November 2, 2022 ADOPTED 
 
7.1.6.4 David Maude - Vice-Chair 
7.1.6.5 Sue-Ellen Fast - Vice-Chair 
7.1.6.6 Tim Peterson - Vice-Chair  
7.1.6.7 Susan Yates - Islands Trust Conservancy 
7.1.6.8 Tobi Elliott 
 
7.1.7 Planning Services - Session Outline 
 
Forward as presented. 
 
7.1.8 Finance and Budgeting - Session Outline 
 
Forward as presented. 
 
7.1.9 Elections for Executive Committee and Islands Trust Conservancy - Session 
Outline 
 
Forward as presented. 
 
7.1.10 Business and Decision Items 
 
7.1.10.1 Trust Council Resolutions without Meeting Report 
 
Forward as presented. 
 
7.1.10.2 September Trust Council Minutes 
 
Pending late item. 
 
7.1.10.3 Follow-up Action List 
 
Forward as presented. 
 
7.1.10.4 Priorities Chart 
 
Forward as presented. 
 
7.2 November Trust Council Agenda Cover 
 
Forward as presented. 
 
7.3 November Trust Council 3-day Schedule 
 
Forward as presented. 
 
7.4 December TC Draft Schedule 
 
Forward as presented. 

 
Executive Committee Meeting Minutes  Page 6 of 9 
November 2, 2022 ADOPTED 
 
] 
By general consent, Executive Committee endorsed Section 7 as discussed. 
 
8. EXECUTIVE COMMITTEE PROJECTS 
 
8.1 Trust Council Initiated 
 
8.1.1 Executive 
 
8.1.1.1 Trust Council Orientation 2022-2026 – Briefing 
 
8.1.1.2 Responsibilities of the Islands Trust Council Chair, Vice-Chairs and 
 Executive Committee  
 
Executive Committee discussed the document as presented. 
 
8.1.2 Trust Area Services - None 
8.1.3 Local Planning Services - None 
8.1.4 Administrative Services - None 
 
8.2 Executive Committee Initiated 
 
8.2.1 Executive 
 
8.2.1.1 Request for Executive Committee Sponsorship of Development 
Application Fee – RFD 
 
Director Cermak spoke to the sponsorship request for decision as 
presented. 
 
EC-2022-142 
It was Moved and Seconded, 
THAT the Executive Committee approve financial sponsorship of $1900 
for development variance permit application SS-DVP-2022.19 (Fulford 
Community Hall Association). 
CARRIED 
 
8.2.2 Trust Area Services 
 
8.2.2.1 Executive Committee 2023/24 budget recommendation 
changes - RFD 
 
Director Frater spoke to the request for decision as presented. 
 
 
 
 
 

 
Executive Committee Meeting Minutes  Page 7 of 9 
November 2, 2022 ADOPTED 
 
 
EC-2022-143 
It was Moved and Seconded, 
That Executive Committee amend its budget recommendation 
to the Financial Planning Committee, for the Fiscal Year 2023/24 
Budget by removing the request for $20,000 for Contact 
Relationship Management Database Project– software and 
implementation/training.  
CARRIED 
 
EC-2022-144 
It was Moved and Seconded, 
That Executive Committee forward to the Financial Planning 
Committee, for inclusion in the Fiscal Year 2023/24 Budget 
materials, the business case for $105,500 for the Policy 
Statement Amendment Project. 
CARRIED 
 
8.2.2.2 First Nations Engagement and Suggestions - Discussion 
 
Executive Committee (EC) and staff discussed Director Frater’s 
spreadsheet regarding reconciliation next steps and the scope 
of work for consideration which she circulated to EC during the 
meeting.  
 
The meeting recessed for lunch at 12:02 p.m. and reconvened at 12:34 p.m. 
 
8.2.3 Local Planning Services - None 
8.2.4 Administrative Services - None 
 
9. NEW BUSINESS 
 
9.1 Executive/Trust Council 
 
9.2 Trust Area Services 
 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Local trust committee chairs reported on advocacy topics. 
 
9.3 Local Planning Services - None 
9.4 Administrative Services - None 
 
10. CORRESPONDENCE (for information unless raised for action) 
 
10.1 Report on Trans Mountain Fate and Behaviour Bitumen Research email dated October 
17, 2022 
 

 
Executive Committee Meeting Minutes  Page 8 of 9 
November 2, 2022 ADOPTED 
 
 
EC-2022-145 
It was Moved and Seconded, 
That Executive Committee request the Chair to write back to Trans Mountain to extend 
this consultation until January 30
th
 2023. 
CARRIED 
 
EC-2022-146 
It was Moved and Seconded, 
That Executive Committee request staff to forward the correspondence and report at 
10.1 to all subscribers and trustees to encourage them to write to the Trans Mountain 
referral. 
CARRIED 
 
10.2 Email from Minister Cullen requesting a meeting  
 
EC discussed the email as presented, that the minister meeting would be considered by 
the new Executive Committee. 
 
By general consent, the correspondence was received for information. 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled to be held on November 19, 2022, 
following the November Trust Council adjournment. 
 
13. CLOSED MEETING (if applicable) 
 
At 1:00 p.m., the meeting was closed to the public. 
EC-2022-147 
It was Moved and Seconded, 
That the Executive Committee close the meeting subject to  S.90(1)(c) of the Community Charter 
in order to consider matters related to labour relations or other employee relations, and that 
the CAO be invited to attend the meeting. 
 
CARRIED 
 
At 1:18 p.m., the meeting was reopened to the public. 
 

 
Executive Committee Meeting Minutes  Page 9 of 9 
November 2, 2022 ADOPTED 
 
 
 
 
14. ADJOURNMENT 
 
By general consent, at 1:18 p.m. the meeting was adjourned. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator