Salt Spring Island Local Trust Committee regular meeting, November 18, 2022

[0:00:06] Voice 33: Dag Falk from South Pender.

[0:00:10] Voice 33: Ken Hunter, Cedars Island.

[0:00:14] Voice 21: Deb Morrison,

[0:00:20] Voice 32: Stas,

[0:00:29] Voice 30: North Pender Island.

[0:00:32] Voice 5: Joe Bernardo, Cedars Island, part of the Gambier Trust Area.

[0:00:38] Voice 27: Kate Louise Stamford Chaultnowich, otherwise known as Gambier Island.

[0:00:43] Trustee Maude: David Maud from Maine Island.

[0:00:48] Voice 33: Susan Yates from Gabriola Island, Snenemoch Territory.

[0:00:54] Voice 14: Alex Allen, Hornby Island.

[0:00:58] Voice 28: Christina

[0:00:58] Voice 25: Paschal, about to become Evans, from South Tender.

[0:01:02] Voice 25: Sue Ellen Fast from Nuclelechum, Bowen Island.

[0:01:08] Voice 12: And good morning, Peter Lockham from Thetis Island, acting chair for council today.

[0:01:14] Voice 12: Grant Scott, Hornby Island.

[0:01:18] Voice 15: Mackayla Laroni Laskiti Island.

[0:01:22] Voice 25: Laura Patrick Salt Spring Island.

[0:01:25] Voice 18: Toby Elliott Gabriela Islands

[0:01:27] Voice 18: in the name of First Nation Territory.

[0:01:31] Voice 29: Maureen Bowden Saturna Island.

[0:01:36] Voice 33: Morning Lee Middleton

[0:01:37] Voice 33: Saturna

[0:01:38] Voice 40: Island Texan.

[0:01:41] Voice 33: Ben Maberly Galliano Island. Aaron Campbell North Bender Island.

[0:01:48] Voice 33: Tim Peterson Laskiti Ahuete.

[0:01:53] Voice 41: Jamie Harris Salt Spring Island.

[0:01:57] Voice 33: Lisa Goverow Coastal

[0:01:59] Voice 33: Kosea's territory, Galleon Island. Judy Getty, Bowen Island. So

[0:02:09] Voice 12: thank you very much, trustees.

[0:02:10] Voice 12: Welcome. I just want to, before I move to welcoming Eric Pelkey here this morning,

[0:02:17] Voice 12: I want to acknowledge Christine Sam last night, a young Songhees Nation person that opened with

[0:02:24] Voice 12: a beautiful prayer and a welcome to our community and their territory. It's really wonderful to see

[0:02:30] Voice 12: young people stepping up into these leadership and eldership roles, carrying the culture of

[0:02:37] Voice 12: their community out beyond their community to those of us that are fortunate enough to be able

[0:02:43] Voice 12: to hear those words that are so heartfelt about welcoming us and their territory here.

[0:02:53] Voice 12: So today we're very honoured to have Eric Pelkey representing the Masonic Leadership Council in

[0:02:58] Voice 12: his capacity as that organization's community engagement coordinator. Eric is a hereditary

[0:03:04] Voice 12: chief and Eric brings 25 years experience working in various aspects of First Nations administration

[0:03:10] Voice 12: from band manager, CAO, director of operations as a land manager. Eric is passionate and knowledgeable

[0:03:17] Voice 12: advocate and public speaker on Indigenous, Aboriginal and treaty rights and is known

[0:03:22] Voice 12: for his expertise in Douglas treaties. He's a lifelong learner with certification in First

[0:03:28] Voice 12: nations lands management a lifetime appointment for commissioner of oaths and affidavits for

[0:03:32] Voice 12: first nations and is a degree in indigenous language revitalization from the university

[0:03:37] Voice 12: of victoria please welcome eric pelkane

[0:04:14] Voice 33: My

[0:04:17] Voice 3: dear friends and relatives, I really welcome you because my great-great-grandmother and

[0:04:32] Voice 3: grandfather were actually from Lekwungen Territory.

[0:04:38] Voice 3: That's where they were from.

[0:04:40] Voice 3: and my great-great-grandmother was named Mary Pelkey.

[0:04:48] Voice 3: And she was married to a chief out in Songhees

[0:04:57] Voice 3: and had a son who was my great-grandfather named Chief Louis Pelkey.

[0:05:04] Voice 3: And when he became a man of age, they called it,

[0:05:12] Voice 3: At 17 years old, he was moved back home to Sayle to assume the hereditary chiefmanship of our village of Sayle, which is part of the Coast Salish Nation.

[0:05:25] Voice 3: So we have ties all across our nations and most of us in just about the entire Coast

[0:05:39] Voice 3: Salish Territory, which is all the way from Comox down here to out to Port Renfrew, over

[0:05:50] Voice 3: over the mainland down into the United States

[0:05:55] Voice 3: as far as Auburn, Washington

[0:05:58] Voice 3: and up into Snohomish Mountains

[0:06:02] Voice 3: and then back in the valley,

[0:06:05] Voice 3: Fraser Valley and all the way up to Squamish.

[0:06:09] Voice 3: That is our cultural territory

[0:06:11] Voice 3: that we interrelate with each other.

[0:06:15] Voice 3: And so we are actually all one people.

[0:06:19] Voice 3: people, when people of different nations speak different languages. I've always wondered

[0:06:30] Voice 3: how the Hul'q'umi'num people and the Kasanish people live so close together but speak totally

[0:06:43] Voice 3: different languages. It's like English and French living next to each other, you know.

[0:06:49] Voice 3: But my father was lucky, he spoke both languages, because his mother was actually from Couch,

[0:06:58] Voice 3: so he could speak and understand both languages.

[0:07:04] Voice 3: But a lot of people that are Halkameenim are always telling me they can't understand us

[0:07:09] Voice 3: down here, so it's just the way language goes, I guess.

[0:07:15] Voice 3: but uh i am here uh uh representing a percentage people uh i work for the percentage leadership

[0:07:26] Voice 3: council and the community engagement coordinator uh actually started working there when i retired

[0:07:32] Voice 3: i was uh asked to come on as an advisor to them and then uh probably about six months in

[0:07:40] Voice 3: and they asked me to start working with them full-time.

[0:07:44] Voice 3: So at the age of 65, I came out of retirement

[0:07:49] Voice 3: and started working again.

[0:07:51] Voice 3: But I really appreciate this.

[0:07:54] Voice 3: It's a rights and title organization

[0:07:56] Voice 3: that fights for the rights of our people

[0:07:59] Voice 3: and fights for the languages and for the culture.

[0:08:04] Voice 3: So we have a big fight in front of us

[0:08:09] Voice 3: because of the things that have happened to us in the past

[0:08:13] Voice 3: that have taken things away from us.

[0:08:14] Voice 3: Now we are in the nation rebuilding mode.

[0:08:20] Voice 3: And that's why I like to come and do talks like this

[0:08:24] Voice 3: and educate people about who we are.

[0:08:27] Voice 3: I go through a lot of the high schools, elementary schools

[0:08:31] Voice 3: in our territory and universities and colleges

[0:08:36] Voice 3: and speak to them up and down the island here.

[0:08:39] Voice 3: and especially around Saanich and Victoria.

[0:08:42] Voice 3: So I feel that when I was handed down

[0:08:51] Voice 3: the hereditary chiefmanship after my father died in 2001,

[0:08:55] Voice 3: and that's when I assumed the position

[0:09:00] Voice 3: of the hereditary chief of SAIL.

[0:09:02] Voice 3: The grand chief then was Sammy Sam

[0:09:06] Voice 3: Sam of the British Territory and Simon Smith of Starship,

[0:09:12] Voice 3: who was their other hereditary chief,

[0:09:14] Voice 3: spoke to me and said they weren't honoring me

[0:09:19] Voice 3: as much as giving me a responsibility,

[0:09:21] Voice 3: a responsibility to fight for the rights of our people

[0:09:26] Voice 3: and also educate people about who we are.

[0:09:29] Voice 3: So they said that's now a responsibility

[0:09:34] Voice 3: that I have to carry forward.

[0:09:37] Voice 3: That's why I like to give these talks wherever possible,

[0:09:41] Voice 3: educate people about who we are and what we believe in

[0:09:45] Voice 3: and what we fight for.

[0:09:48] Voice 3: So I'd like to welcome you into our territory.

[0:09:54] Voice 3: And, you know, Christine Sam is a niece of mine,

[0:09:59] Voice 3: so I really appreciate that you heard from her last night.

[0:10:04] Voice 3: Mike, she's a very young leader, but very well spoken.

[0:10:10] Voice 3: So I'd like to welcome you all.

[0:10:13] Voice 3: I'm really glad to meet you all

[0:10:16] Voice 3: from the different islands,

[0:10:19] Voice 3: because I always wonder who represents the people

[0:10:23] Voice 3: that live on all those islands and how are they represented?

[0:10:27] Voice 3: So I'm just gonna go through our territorial map.

[0:10:32] Voice 3: This is not actually,

[0:10:34] Voice 3: all of our territory. This is only a part of it. So the

[0:10:48] Voice 33: village

[0:10:49] Voice 3: that I'm from is right here

[0:10:51] Voice 3: in Sanditon Bay and a lot of you might have heard from the big fight that we had in the 1990s and

[0:11:00] Voice 3: going into 2000 where we had the Sanditon Bay marina case and we fought to stop that marina from

[0:11:09] Voice 3: taking over the bay in front of our village. So this is one of the oldest villages of our nation

[0:11:18] Voice 3: and one of the most oldest continuous villages. My great-great-grandfather was actually born

[0:11:27] Voice 3: across the water in what is now Jamtown and that was our families were moved off of there

[0:11:35] Voice 3: in the village was actually destroyed when Sir James Douglas took a liking to the island and

[0:11:44] Voice 3: had our people moved off there. So my great-grandfather was born there in that village

[0:11:51] Voice 3: in 1860. But out in Pender, our original village that we were moved out of was what is now

[0:12:05] Voice 3: Now, Poets Cove, that Poets Cove resort is actually sitting right on our old village site and is really the historical start of the chieftainship that belongs to our family, the Kelkie family.

[0:12:25] Voice 3: So we were moved off there and moved down to Sayle.

[0:12:30] Voice 3: out and and for people's information say out is really an amalgamation of all of the village all

[0:12:39] Voice 3: of the villages out in the gulf islands and out in the san juan islands that were were taken away

[0:12:46] Voice 3: from us and that people were moved off and most of them ended up here and say out a lot of the

[0:12:53] Voice 3: people that were out in the san juan islands when they were removed from their lands ended up over

[0:12:59] Voice 3: over in Lummi or Swinomish or Samish lands over there

[0:13:04] Voice 3: and they became members over there,

[0:13:06] Voice 3: but still carried on the social relationships

[0:13:10] Voice 3: between our families.

[0:13:12] Voice 3: The various four villages that still exist

[0:13:18] Voice 3: on the Samish Peninsula here,

[0:13:22] Voice 3: stay out in here and then start over on this side,

[0:13:26] Voice 3: down further and down, uh, uh, Patricia Bay is, uh, Sycam, Sycam First Nation. And Sycam

[0:13:38] Voice 3: was actually moved from the opposite side of the peninsula. Uh, and I think that Sam,

[0:13:46] Voice 3: Sam Harbor was their original, their original village. And, uh, a lot of the people that

[0:13:54] Voice 3: lived there when they were taken taken out of their move to Lummi. So there is close relationships

[0:14:01] Voice 3: between the people that's living there. Malahat, we still consider them to be a part of the

[0:14:10] Voice 3: Oceania nation. Their people still speak the same language as us, the St. Chopin it's called.

[0:14:18] Voice 3: So they they still still speak the same language and we've always considered them part of our

[0:14:23] Voice 3: our nation. So our nation actually ran from through the peninsula over and halfway across

[0:14:32] Voice 3: Salt Spring Island out to the out to the Puvost Island and our border between ourselves and the

[0:14:41] Voice 3: Halkomunim which resulted in many many wars was actually active pass. Active pass was the

[0:14:51] Voice 3: the the recognized border between between our our people and the health community people so

[0:14:59] Voice 3: um we we still today honor that but uh now that this bc treaty process has started

[0:15:08] Voice 3: now uh the health community people are trying to claim back rights rights within our territory

[0:15:14] Voice 3: and we feel that a lot of that is just because of the family ties.

[0:15:20] Voice 3: But yeah, over in the mainland,

[0:15:28] Voice 3: our religious, Chawasin was originally a Sunchapin village,

[0:15:34] Voice 3: a Sainich village, and Chawasin is actually a Sunchapin name,

[0:15:39] Voice 3: part of the Sainich people.

[0:15:41] Voice 3: And I ran over to, across the border to Semiyamu.

[0:15:47] Voice 3: And Semiyamu people speak the same language as us

[0:15:50] Voice 3: and they were originally just the Saanich village.

[0:15:54] Voice 3: And so that's over where our nation touches

[0:15:59] Voice 3: into the mainland and across the border

[0:16:02] Voice 3: and down into Elwha.

[0:16:08] Voice 3: Elwha has several of our villages down there.

[0:16:13] Voice 3: And we've always considered them still part of our people.

[0:16:18] Voice 3: The American border, when it was created through that treaty between Canada and the U.S.,

[0:16:27] Voice 3: actually split our nation just about right down the middle.

[0:16:34] Voice 3: So San Juan Island was part of our territory.

[0:16:38] Voice 3: And we lost a lot of rights and a lot of fishing territory as a result of the creation of that border.

[0:16:44] Voice 3: and that's a funny thing that that border was created

[0:16:48] Voice 3: just about the same time as the Douglas Treaty was signed.

[0:16:52] Voice 3: So they recognized the Douglas Treaty

[0:16:57] Voice 3: and our territory under there,

[0:16:59] Voice 3: but created this arbitrary border that divided our people.

[0:17:07] Voice 3: A lot of our people that were out in San Juan Islands

[0:17:10] Voice 3: refused to leave and the American government

[0:17:15] Voice 3: and refused to register them as First Nation people,

[0:17:19] Voice 3: or Indigenous people, or Indigenous tribe.

[0:17:23] Voice 3: So they actually lost their land out there.

[0:17:27] Voice 3: But actually some of them still live out there, I guess.

[0:17:32] Voice 3: So I just wanted to talk about why we are called the Spanish people.

[0:17:43] Voice 3: The Spanish people are the result of the survivors

[0:17:50] Voice 3: rivers of a great flood that happened in our land about 10,000 years ago.

[0:17:59] Voice 3: 10,000 years ago, Charles the Creator came down to our people in Saanich and told us

[0:18:06] Voice 3: that there's going to be a great flood coming and you must build giant canoes from the biggest

[0:18:15] Voice 3: These cedar trees you can find and build ropes from the inner bark of the cedar tree, hundreds of feet long.

[0:18:26] Voice 3: And you have to get ready for the great flood.

[0:18:30] Voice 3: And it's just like today.

[0:18:33] Voice 3: There's a lot of people that when you try to warn them about something, they poo-poo it.

[0:18:39] Voice 3: It's like climate change deniers, you know.

[0:18:43] Voice 3: But eventually the floods did start coming, the continuous rain, thunder and lightning started coming and the water started to rise and the people that had prepared got their canoes up and started loading them with the things they needed and loaded on their ropes and the water continued to rise.

[0:19:09] Voice 3: and actually flooded and all of the land

[0:19:14] Voice 3: would start disappearing all around us.

[0:19:17] Voice 3: And the people in the communities saw that the mountain

[0:19:25] Voice 3: we call Salem, which you know is Mount Newton,

[0:19:28] Voice 3: out there by the airport with a big white wall

[0:19:31] Voice 3: on top of it there, that is the highest point

[0:19:34] Voice 3: on the San Francisco.

[0:19:36] Voice 3: And they saw that that was the only land

[0:19:39] Voice 3: that was still visible and they paddled towards it and on the top of the old there's giant arbutus

[0:19:48] Voice 3: trees and so they tied one end of the rope off to the to the giant arbutus trees and then tied their

[0:19:56] Voice 3: news to the other end and the water continued to rise and pretty soon you couldn't see the top of

[0:20:02] Voice 3: mountain and the water just continued to rise and rise until all of the land disappeared and

[0:20:12] Voice 3: they were they don't know how long they were they were up there in the water

[0:20:20] Voice 3: in the flood but sometime later a raven flew down and landed on the chief's canoe with a cedar

[0:20:30] Voice 3: branch in the smoke and the chief said that that's a sign from the cows that the water

[0:20:37] Voice 3: that land is going to come back and sure enough they saw that the water was starting to go down

[0:20:44] Voice 3: and pretty soon they could see the top was the illness and they could see that see that the land

[0:20:52] Voice 3: around them was starting to appear again and the cows the creator came down to them and he said

[0:20:58] Voice 3: He said, that land is Kwanzaan-ish, he said, Kwanzaan-ish.

[0:21:06] Voice 3: And Kwanzaan-ish means the emerging land.

[0:21:10] Voice 3: That's what it means, Kwanzaan-ish.

[0:21:13] Voice 3: And he said, you surviving people are the Kwanzaan-ish people,

[0:21:19] Voice 3: the emerging people.

[0:21:22] Voice 3: So that's how we became known as the Kwanzaan-ish people.

[0:21:26] Voice 3: And you know, when the first settlers came here

[0:21:30] Voice 3: and they asked what is the name of this land and they told them Saanich and they didn't know how

[0:21:37] Voice 3: to pronounce that and so they called it Saanich you know that's so that's where the name Saanich

[0:21:42] Voice 3: came from and that's uh that name has stuck through all these these years since uh settlers

[0:21:50] Voice 3: arrived. So that is the origin of who we are as a Spanish people. And my mother, my father's

[0:22:04] Voice 3: grandmother, my great-grandmother from Couch said that she knew that they were actually

[0:22:12] Voice 3: actually descendants from those survivors also.

[0:22:17] Voice 3: So, you know, so that's how Saanich came to be.

[0:22:24] Voice 3: And the other thing I wanted to kind of educate you about

[0:22:29] Voice 3: was the treaty, the treaty of 1852 with the Saanich people.

[0:22:37] Voice 3: And that came about because of the fact

[0:22:41] Voice 3: fact that one of our people was shot and killed. We used to have a fishing village that was

[0:22:52] Voice 3: out there and the people only lived in that village when the fish were running. And they'd

[0:23:00] Voice 3: move out to Cadrill Bay and establish a summer village there and into fall. And what they

[0:23:10] Voice 3: They had then what they called the runner trails,

[0:23:14] Voice 3: running trails.

[0:23:16] Voice 3: And these trails led from all of these fishing villages

[0:23:20] Voice 3: back to the main villages of Sarpliff and Sayout

[0:23:23] Voice 3: and Poppock and Sycombe.

[0:23:25] Voice 3: They had this system of trails

[0:23:29] Voice 3: and the runners would use them

[0:23:31] Voice 3: to bring important messages back between the villages.

[0:23:35] Voice 3: And one day, the people of Cadboro Bay sent a runner

[0:23:41] Voice 3: to sail to let the chief know that the fish were really, really running and that they should start

[0:23:49] Voice 3: sending out people to the reef net sites all along San Juan Islands and all along Discovery

[0:23:56] Voice 3: Island and all around there. So the runner was running to sail to let them know and when he got

[0:24:07] Voice 3: the area around Gordon Head beneath between what we call the calls. He came across a fence

[0:24:20] Voice 3: and I guess I can't remember what they call it, those split rail fences that people build.

[0:24:27] Voice 3: He came upon a fence across the trail and he stopped because obviously our people had never

[0:24:36] Voice 3: seen a fence before and never seen the need for having fences between anything and he

[0:24:44] Voice 3: stopped and he was looking at the fence for a while and never noticed that there was a

[0:24:50] Voice 3: settler out there watching him and the settler had a gun and the young man finally realized

[0:25:01] Voice 3: that he was supposed to be running to say out to deliver an important message so he

[0:25:07] Voice 3: jumped over the fence and started running across the field. As soon as he jumped over the fence

[0:25:15] Voice 3: and started going across the field, the settlers shot him and killed him. In those days, the sound

[0:25:24] Voice 3: of a shot went a long ways and the people in Cadbury Way heard the shot and came running

[0:25:35] Voice 3: to see what it was and they saw the young man laying there bleeding and dead in the field

[0:25:43] Voice 3: and they saw the the settler standing there with his big gun and so they picked up the young man

[0:25:53] Voice 3: and carried him the rest of the way to sail and brought him to the chief's longhouse there

[0:25:58] Voice 3: and told him what had happened and what they'd seen there and that they they thought that that

[0:26:04] Voice 3: That settler had killed that young man somehow.

[0:26:09] Voice 3: So the chief told all of the messengers to go to all the villages

[0:26:16] Voice 3: of the famous nation and call a war council.

[0:26:21] Voice 3: And so all the chiefs gathered and sailed.

[0:26:24] Voice 3: And the chief and sailed said,

[0:26:28] Voice 3: we're going to have to rid ourselves of what they called then the quinitums.

[0:26:34] Voice 3: they call it, and klinitums means just arrived, that's what klinitums mean, and that's how our

[0:26:41] Voice 3: people would refer to anybody else but us, everybody else was klinitums, no matter what

[0:26:47] Voice 3: color they were, and so they said we have to rid ourselves of the klinitums, because they're

[0:26:54] Voice 3: killing our people for no reason, so that's what they call it, the war council, and

[0:27:01] Voice 3: And in those days, they already had missionaries working amongst our people.

[0:27:09] Voice 3: And these missionaries, this one actually learned our language and learned to speak our language.

[0:27:17] Voice 3: and uh they called him in and uh told him that he must go to the the chief of the

[0:27:27] Voice 3: and call a meeting on the calls which is mount doug tell him that we want to have a meeting

[0:27:36] Voice 3: with him right away and uh so the chief uh the chief's plan that they were going to get him up

[0:27:44] Voice 3: there and they were going to kill him and whoever is with him and then go down and destroy the fort

[0:27:52] Voice 3: at Victoria, Fort Victoria. So that was the plan when they got up to the calls all of the

[0:28:01] Voice 3: the chiefs were up there when Sir James Douglas came marching up the mountain with his battalion

[0:28:08] Voice 3: of soldiers and uh arrived up there and then the the chiefs were about to give their signals to

[0:28:19] Voice 3: the warriors that they had hiding there and they had about 5 000 of them surrounded the mountain

[0:28:25] Voice 3: and they were they were getting ready to attack when the the missionary priest came out in front

[0:28:32] Voice 3: of sir james douglas with a large cross and our elders say that that cross was about three feet

[0:28:39] Voice 3: tall, and he came out with that cross and walked towards the chiefs and started speaking

[0:28:48] Voice 3: in Sanchoth and telling them, don't kill these people. Don't kill these people. They're spiritual

[0:28:56] Voice 3: people just like you. They believe in the creator. They believe in God. And they are

[0:29:04] Voice 3: are a good spiritual people.

[0:29:06] Voice 3: You should not kill them because of the actions of one.

[0:29:11] Voice 3: And when the chiefs saw that cross,

[0:29:16] Voice 3: they thought it did represent what they,

[0:29:22] Voice 3: in those days, had seen in their totem poles,

[0:29:28] Voice 3: how it really represented their spirituality.

[0:29:32] Voice 3: And so they had called them back,

[0:29:35] Voice 3: called each other to a meeting and decided that they were going to have a peace treaty with these

[0:29:43] Voice 3: people. It's what the priest said was true, that they were actually a spiritual people too.

[0:29:49] Voice 3: So that day, they decided to sign the peace treaty, sign the peace treaty with the chief.

[0:30:00] Voice 3: and Sir James Douglas. So what happened was Sir James Douglas had what they called a parchment,

[0:30:08] Voice 3: and it was actually just blank, a blank parchment, and asked if he could get the names of all the

[0:30:18] Voice 3: chiefs that were present. So they had all the chiefs come up and tell this, what he called

[0:30:26] Voice 3: the scribe here to get the names of the chiefs and uh show them how to make an x you know so that they

[0:30:37] Voice 3: they took their name down and then they showed them how they make an x beside their name and

[0:30:42] Voice 3: that's that's what was on the treaty document so that's the uh sir james douglas came up and spoke

[0:30:51] Voice 3: spoke to them after that, and they couldn't understand him,

[0:30:57] Voice 3: but he was motioning around to our territory and talking much.

[0:31:04] Voice 3: He wanted to have peace.

[0:31:06] Voice 3: So they understood that that meant that they had a peace treaty

[0:31:12] Voice 3: that they could live with, that he was going to respect our people,

[0:31:19] Voice 3: our villages and our territory. And so that's how our treaty came to be. But that actual treaty

[0:31:32] Voice 3: document then was sent back to England and didn't arrive back here in Victoria in BC until years and

[0:31:45] Voice 3: years later with all the words that they had inserted on there so that it represented some

[0:31:54] Voice 3: of the things that they agreed to but never but it said about sale of land they never said anything

[0:32:02] Voice 3: about selling land at that at the treaty signing so that was inserted by England so but we still

[0:32:14] Voice 3: honored the treaty and we still recognize that there was a treaty that day in 1852. I think it

[0:32:22] Voice 3: was actually February 17th or something. So uh that that is how we our treaty came to be in 1852

[0:32:32] Voice 3: and we still we still live by that we still live by that but uh continue to fight for the things

[0:32:40] Voice 3: that we believe were part of the treaty.

[0:32:43] So

[0:32:44] Voice 3: that's how settlement came to our territory

[0:32:49] Voice 3: because I think Sir James Douglas

[0:32:55] Voice 3: had to live with what they called the Royal Proclamation

[0:33:00] Voice 3: that allowed them to make treaties

[0:33:05] Voice 3: with the rightful owners of the land, which we were.

[0:33:08] Voice 3: and uh so uh he thought he had the legal right to have that treaty with us and um but that treaty

[0:33:19] Voice 3: we've gone to court several times and it's always been affirmed as as a treaty even through the

[0:33:29] Voice 3: famous san jose marina case that the judge confirmed that it was indeed a treaty and that

[0:33:36] that ended

[0:33:38] Voice 3: up in the permanent injunction against the Oak Bay Marine Group to build anything within

[0:33:48] Voice 3: our bay. So there's a permanent injunction for construction of anything in Sanditon Bay as a

[0:33:54] Voice 3: result of that treaty. And we continue to fight the province of BC over hunting rights and with

[0:34:03] Voice 3: with Canada about our fishing rights that come under the treaty.

[0:34:08] Voice 3: So it's an ongoing, ongoing battle for us.

[0:34:12] Voice 3: But we still learn to live with people, live with people.

[0:34:17] Voice 3: And I'm really glad to meet all of you today.

[0:34:22] Voice 3: I've worked several times with Grant fighting for the herring

[0:34:26] Voice 3: because it's a really important food source for us.

[0:34:31] Voice 3: And we not only use that as a food store, but as a trade item amongst our people.

[0:34:39] Voice 3: And also for the oil that's within the herring when we smoke it.

[0:34:45] Voice 3: So that's why I always felt like it was important that we join together in our battles.

[0:34:53] Voice 3: And I'll probably see many of you from time to time in the different things I interact with the people.

[0:35:01] Voice 3: from panda quite a bit and uh i i i spend a lot of time out to turn up we have a reserve out there

[0:35:10] Voice 3: actually a hunt on the reserve out there and uh we have our reserve over in salt creek

[0:35:18] Voice 3: at fulcrum harbor and we had my great-great-grandfather actually had a long

[0:35:24] Voice 3: in the house in Ganges, Harvard.

[0:35:27] Voice 3: So we were trying to fight for that.

[0:35:31] Voice 3: And he actually went to the federal government for that,

[0:35:35] Voice 3: but we never did get it back.

[0:35:37] Voice 3: But I hope there'll be working with some of you sometime

[0:35:40] Voice 3: in the different battles that we have.

[0:35:44] Voice 3: And I'm always willing to share information about us.

[0:35:49] Voice 3: So I'm thanking you all.

[0:35:51] Voice 3: Thank you all for listening to me.

[0:35:53] Voice 3: I mean, I enjoy educating people about who we are.

[0:35:57] Voice 3: Thank you.

[0:35:58] Voice 3: I

[0:35:59] Voice 33: just got to see him.

[0:36:11] Voice 33: Chief, I forgot to

[0:36:13] Voice 12: say, Chief Talkevich.

[0:36:14] Voice 12: He's a .

[0:36:16] Voice 12: I apologize if I'm not very good in Pocomino,

[0:36:19] Voice 12: but I hope I

[0:36:19] Voice 12: said it's a pleasure to talk to him.

[0:36:22] Voice 12: We have a small gift for you to take with you.

[0:36:25] Voice 12: Thank you for sharing your stories of the life on the coast

[0:36:30] Voice 12: before the settlers came here

[0:36:32] Voice 12: and sharing the tragedy, the story of the loss

[0:36:35] Voice 12: of the young man, the runner,

[0:36:37] Voice 12: and I thank you for that.

[0:36:39] Voice 12: Okay, thank you.

[0:36:40] Voice 3: Arsha.

[0:37:13] Voice 33: Pelkey.

[0:37:14] Voice 12: And now we will begin our work.

[0:37:19] Voice 12: And so I want to call the meeting

[0:37:23] Voice 12: of the Trust Council to order

[0:37:24] Voice 12: and ask if there's any new items

[0:37:29] Voice 12: to add to the agenda, according to a policy

[0:37:35] Voice 12: in our trust council bylaw 101,

[0:37:40] Voice 12: that if there's an interest in having new business items

[0:37:44] Voice 12: added to the agenda, it may be done by a resolution

[0:37:49] Voice 12: of two thirds of the members present.

[0:37:52] Voice 12: And those items will be placed under the new business,

[0:37:54] Voice 12: which is at section eight,

[0:37:55] Voice 12: which commences tomorrow at 10 o'clock as we're going to start off our meeting here today together

[0:38:03] Voice 12: with some orientation materials so i'm just going to ask council are there any either notices of

[0:38:09] Voice 12: motion or motions that council would like to bring to the table okay so i'm going to start

[0:38:14] Voice 12: on my left hand side i'm going to try and rotate around as the days go by and i'm going to go to

[0:38:22] Voice 12: Toby Elliott as the first person.

[0:38:25] Voice 26: Thank you, Chair. Good morning, Council. I'd like to advance

[0:38:30] Voice 26: a notice of motion to be included in the December 2022 Council meeting, Trust Council meeting agenda

[0:38:37] Voice 26: for the discussion of the establishment of a select committee on reconciliation action.

[0:38:44] Voice 26: Thank you.

[0:38:45] Voice 12: Okay, so just would like to clarify, that's a notice of motion that you'll be bringing

[0:38:48] Voice 12: to a future council meeting in december thank

[0:38:51] Voice 12: you and um so i would like to add that um to a section

[0:38:58] Voice 12: in section 8.1 as item one and um um so i'm just going to formally go through the process and ask

[0:39:05] Voice 12: for um those in favor um to raise their hand of adding that uh motion for uh that notice of motion

[0:39:12] Voice 12: to our agenda when toby can address um what it is that she's interested in bringing to council

[0:39:17] Voice 12: So just ask for all those in favor.

[0:39:21] Voice 12: So I'd say that's easily two-thirds.

[0:39:23] Voice 12: So we'll add that at 8.1.

[0:39:25] Voice 12: So, Myra Boland, Saturn Island, over to you.

[0:39:30] Voice 29: Two, actually, related.

[0:39:32] Voice 29: I have two, actually, related.

[0:39:34] Voice 29: Thank you, Chair.

[0:39:36] Voice 29: One is I would ask the Trust Council add a new business item

[0:39:41] Voice 29: titled Change How the Financial Planning Committee

[0:39:44] Voice 29: is Appointed to the Agenda for Tomorrow.

[0:39:47] Voice 29: And the second one is, I would ask that Trust Council add a new business item entitled

[0:39:52] Voice 29: Pause on Hiring to the agenda for tomorrow.

[0:39:57] Voice 29: Thank you.

[0:39:57] Voice 29: And thank you, David Morrow, for helping me with formulating on the process.

[0:40:03] Voice 12: OK, so then I'm just going to ask that you consider both those items, the change for

[0:40:10] Voice 12: FPC elections and the halting of hiring as urgent matters that must be dealt with in

[0:40:17] Voice 12: this council in

[0:40:18] Voice 29: view of the fact that the budget is you know coming down the pipeline towards us

[0:40:23] Voice 29: i think both of those are quite urgent yes okay

[0:40:28] Voice 12: so let us then begin with the change of the fpc

[0:40:32] Voice 12: elections process and perhaps a little informally i'm just going to ask again for a show of hands

[0:40:39] Voice 12: of those that are in favor of adding that item to our agenda at 8.1 and so i'm going to ask

[0:40:50] Voice 12: David Mahler just to do a count here.

[0:40:52] Voice 12: Those in favor?

[0:40:56] Voice 30: And Chair, that's just a clarification.

[0:40:58] Voice 30: It's not elections, it's appointment, right?

[0:41:01] Voice 33: Appointments. Thank you.

[0:41:02] Voice 33: Yeah.

[0:41:13] Voice 33: Okay, so those that are

[0:41:15] Voice 33: against adding that

[0:41:17] Voice 33: to the agenda.

[0:41:30] Voice 31: So

[0:41:30] Voice 12: that is

[0:41:31] Voice 12: two-thirds. Okay, thank

[0:41:34] Voice 12: you. So then we will add that at

[0:41:35] Voice 12: 8.2 on our agenda. And

[0:41:37] Voice 12: the next item is

[0:41:39] Voice 12: is a halt on hiring, you have suggested,

[0:41:43] Voice 12: prior to the adoption of a new budget.

[0:41:46] Voice 29: Sure, a pause on hiring.

[0:41:47] Voice 12: A hold on hiring. Thank you.

[0:41:50] Voice 29: Pause.

[0:41:50] Voice 29: Oh,

[0:41:51] Voice 12: pause. I didn't hear that.

[0:41:53] Voice 12: Okay.

[0:41:55] Voice 12: So again, to add it to the agenda,

[0:41:57] Voice 12: two-thirds of the council is required to support it.

[0:42:00] Voice 12: So all those in favour?

[0:42:01] Voice 12: And

[0:42:11] Voice 33: those opposed?

[0:42:20] Voice 33: Yes.

[0:42:21] Voice 33: So

[0:42:22] Voice 12: that one was unsuccessful.

[0:42:24] Voice 12: So I would suggest that that be brought back at the FPC meeting, the first meeting of the FPC to determine how to advance that through the budget process.

[0:42:35] Voice 12: So thank you very much. Is there any. Oh, so I'm going to go now to Susan Yates is the next person I saw that had either a motion or a notice of motion.

[0:42:44] Voice 16: Thank you, Chair Luckham. Good morning, Council.

[0:42:46] Voice 16: I would like to bring a notice of motion to the December council meeting with regard to Trust Council ensuring that the 2023-24 budget allow for four in-person council meetings and that at least two of the in-person council meetings take place on the islands our mandate pertains to.

[0:43:14] Voice 12: Thank you very much, Susan. And so that is a notice of motion to be brought forward in the December meeting.

[0:43:21] Voice 12: And again, I'll just ask for a show of hands of those in favor of adding that to the agenda.

[0:43:27] Voice 12: And I think that, too, is that is clearly a majority. So I want to thank you, Susan.

[0:43:32] Voice 12: Are there any other notice of motions or motions for the new business section tomorrow at Section 8?

[0:43:38] Voice 12: Okay, thank you, Council. Then by general consent, I'm going to adopt the agenda as amended. And thank you for being prepared to bring that other materials to us and let us begin.

[0:43:54] Voice 12: Again, so the first section is our Trust Council priorities and perspectives.

[0:44:00] Voice 12: That's an opportunity for each of us to tell us what has brought you here to this table,

[0:44:07] Voice 12: what's happening in your communities, what the interests are that you anticipate undertaking this term.

[0:44:14] Voice 12: And I'm going to start in a counterclockwise rotation this time at this end of the table.

[0:44:20] Voice 12: And typically in a roundtable situation like this, we provide about two minutes.

[0:44:26] Voice 12: You know, I try to be kind and sensitive to the issues.

[0:44:30] Voice 12: But I want to also ask you to manage your own time and try and keep it to within that two minutes so that everybody has the equal opportunity to speak.

[0:44:39] Voice 12: speak and I will only interject if you're starting to go into a bit of overtime and that it's going

[0:44:47] Voice 12: to affect the opportunity for everybody to speak. Any questions on that? Then let us begin in this

[0:44:54] Voice 12: far corner. I'll just ask you to introduce yourself and your island. My

[0:44:58] Voice 37: name is Judy

[0:44:59] Voice 37: Getty. I'm from Bowen Island. One of the things that was on our election was an opinion poll about

[0:45:07] Voice 37: well the funding for uh the trust and um i took the platform that um i wanted to support the trust

[0:45:16] Voice 37: and build on it and that um we would i would take the um opinion poll into consideration

[0:45:23] Voice 37: it has to be brought before our municipal council and decide uh what we're going to do with it so

[0:45:29] Voice 37: probably come before this council um in a few months after we've had a chance to discuss it

[0:45:34] Voice 37: locally but um there's a movement afoot in terms of trying to figure out whether there's value for

[0:45:40] Voice 37: money in terms of the spending that Bowen um contributes to the trust so that's our big issue

[0:45:47] Voice 37: with the trust there's ongoing um I want to build and um grow the presence of the trust on Bowen

[0:45:56] Voice 37: and I think that it has real value but um it's been sidelined with a whole lot of municipal

[0:46:01] Voice 37: municipal disasters. So we've got a whole lot of other work to go do. Thank you.

[0:46:12] Voice 19: Good morning, everyone. I'm Kelly on island. And I'm sure by the time we get around this table,

[0:46:18] Voice 19: we're going to hear the same words over and over again, we're going to hear about housing,

[0:46:22] Voice 19: that we're going to hear about block housing and how it's affecting our communities,

[0:46:26] Voice 19: we're going to hear about needing actions around meaningful reconciliation with the

[0:46:32] Voice 19: the the bands of our individual islands um a galliano island in the last week um had three

[0:46:41] Voice 19: fires that destroyed trailers that have left three people who had no other alternative or place to

[0:46:48] Voice 19: live other than a trailer and now they have nothing and we out of necessity they've lived

[0:46:54] Voice 19: lives in these trailers we need to do um better by the um by our constituents we need to use all

[0:47:04] Voice 19: of our powers uh to bring immediate um remedies uh allowing people to um maybe um find options

[0:47:16] Voice 19: so they can stay in their communities so we we don't have families um time and again losing

[0:47:21] Voice 19: using you know our children moving into these trailers when they have no options as they

[0:47:26] Voice 19: as they grow up we need to give our kids something to look forward to in our islands

[0:47:32] Voice 19: we need to have something for the kids to do and thank you thank

[0:47:43] Voice 33: you lisa the number one

[0:47:54] Voice 33: issue for me for salt spring is

[0:47:57] Voice 41: i'm excited about seeing a balanced approach being used

[0:48:05] Voice 41: and First Nations reconciliation with local Indigenous being included in a formal way

[0:48:11] Voice 41: above and beyond current First Nations engagement practices. Salt Spring Island and Galliano

[0:48:18] Voice 41: that I know of have a significant local Indigenous population that must have a meaningful voice in

[0:48:29] Voice 41: the creation or amendment of any policies impacting the communities in which they live

[0:48:35] Voice 41: and derive their way of sustaining themselves number two which is equally as important and

[0:48:42] Voice 41: overlaps is workforce housing salt spring island has been and still is experiencing a critical

[0:48:50] Voice 41: workforce housing crisis this was the number one issue on my election campaign platform

[0:48:57] Voice 41: the redirecting of staff time i'd like to see be made a top priority in order to focus on bringing

[0:49:06] Voice 41: bringing forth the necessary amendments

[0:49:07] Voice 41: to allow workforce housing projects to get underway.

[0:49:11] Voice 41: Our workforce is the lifeblood of our community.

[0:49:14] Voice 41: And as we're seeing now, our community system is collapsing.

[0:49:18] Voice 41: So I'd like to, yeah, again,

[0:49:21] Voice 33: see something done about that.

[0:49:26] Voice 33: Tim Peterson from Mesquitee.

[0:49:30] Voice 10: We're in the middle of our official community plan review

[0:49:36] Voice 10: and looking towards doing our land use bylaw

[0:49:40] Voice 10: in this coming term um it's a fair bit of interest locally on um they draft policy statement

[0:49:49] Voice 10: and uh so i think that will be continue to be of interest locally on the island

[0:49:56] Voice 10: uh really positive thing that's been happening on luskete for over the last couple of years

[0:50:04] Voice 10: in terms of reconciliation

[0:50:06] Voice 10: is the Laskiti Ahwete

[0:50:08] Voice 10: Archaeology Project,

[0:50:10] Voice 10: which has

[0:50:13] Voice 10: both brought a lot of education

[0:50:15] Voice 10: to local people about the

[0:50:17] Voice 10: historical

[0:50:20] Voice 10: population

[0:50:21] Voice 10: and uses

[0:50:24] Voice 10: for Indigenous people on the island,

[0:50:27] Voice 10: that there was actually a large population

[0:50:29] Voice 10: there. The one

[0:50:31] Voice 10: village site has a carbon

[0:50:33] Voice 10: dating

[0:50:33] Voice 10: um back uh over 1400 years so it's it's clear evidence there there's also really extensive um

[0:50:44] Voice 10: uh fishwares fish traps and a lot of uh clam garden uh activity there and we've had um

[0:50:56] Voice 10: a really wonderful engagement with uh some of the local first nations coming from Siaman

[0:51:04] Voice 10: and Qualicum and Comox and being part of the actual archaeology on the ground.

[0:51:11] Voice 10: And it's been an opportunity for people who live on Luskete to get to know personally

[0:51:20] Voice 10: some of those folks from those other nations and really understand in a really new

[0:51:26] Voice 10: and profound way their history there.

[0:51:30] Voice 10: So that's been really positive and really looking forward to that continuing.

[0:51:42] Voice 33: Um, in,

[0:51:44] Voice 43: in, uh, running for council, um, on, on the Island and talking to people, um, and then it will be probably for every Island. The, the idea of housing is a big, uh, is a big issue.

[0:51:58] Voice 43: I think also understanding what the role of the trust can be in that. One of the consistent themes in talking to people on Pender was that I don't think that people actually fully understand what the trust does, what it's in charge of.

[0:52:17] Voice 43: And so working towards having better communication and accessibility with folks, giving them time to talk about what is impacting them on a day-to-day basis.

[0:52:31] Voice 43: I know one of the things that has come up is that there is a feeling of overreach. And a lot of that is through bylaw and understanding how bylaw enforcement affects our workforce people on our island.

[0:52:45] Voice 43: um looking at how that can maybe be adjusted to take some of the antagonistic sort of

[0:52:55] Voice 43: attitude between islanders and the trustees and then then the trust or trust and trustees

[0:53:02] Voice 43: they seem to bear the brunt of some of that stuff and then looking at the budget that was a big

[0:53:11] Voice 43: thing from people just wondering where their money is going why they pay what they pay and and and

[0:53:18] Voice 43: the size of what it is so that's uh sort of my interest in running and and learning

[0:53:28] Voice 43: thank

[0:53:28] Voice 8: you aaron um yeah ben mayberry galliano island um it's a common theme housing um you

[0:53:38] Voice 8: want to hear lisa talk about i'm thrilled to be running with lisa i'm thrilled to be working with

[0:53:42] Voice 8: with her for the next four years um you know we've been 25 years on galliano talking about

[0:53:47] Voice 8: housing and we haven't built a single affordable housing unit to date i'm excited to get to work

[0:53:56] Voice 8: because i think that's going to change fairly quickly and i think when i hear lisa speak

[0:54:00] Voice 8: i feel that same sense of urgency another big topic for me on on not not just galliano island

[0:54:11] Voice 8: but neighboring islands, Salt Spring Island.

[0:54:15] Voice 8: We have a very large Indigenous population on Galeano.

[0:54:22] Voice 8: These are the descendants of La Macha Bay and the descendants of Cerro Tanejo.

[0:54:32] Voice 8: I'm not sure how many people understand the story of La Macha Bay

[0:54:36] Voice 8: and the destruction of that village and where those people ended up.

[0:54:42] Voice 8: the bulk of those people

[0:54:46] Voice 8: at this time

[0:54:47] Voice 8: either live

[0:54:49] Voice 8: as a Hulitsum in the Ladner area

[0:54:52] Voice 8: or on Galliana

[0:54:54] Voice 8: right

[0:54:55] Voice 8: these people have coalesced into a nation

[0:54:58] Voice 8: Hulaylum Sertaneo

[0:54:59] Voice 8: and my wife and my children

[0:55:02] Voice 8: are members of that nation

[0:55:04] Voice 8: so

[0:55:05] Voice 8: when we talk about reconciliation

[0:55:08] Voice 8: when we talk about

[0:55:10] Voice 8: and I think Eric put it

[0:55:14] Voice 8: properly about nation rebuilding um that is one of my priorities i think we've done a um

[0:55:24] Voice 8: i wouldn't say abysmal job but the islands trust has been really lacking in their um reconciliation

[0:55:35] Voice 8: really pleased to see that toby has put her motion forward um i think it's a long um

[0:55:43] Voice 8: um a weighted process right i mean i think we need to get on with this but so if i look at

[0:55:49] Voice 8: if i look at priorities on galliano um when we did a survey back in the late 90s

[0:55:56] Voice 8: the members of little serotonin and the georgeson clan um were about 13 of our population that's

[0:56:04] Voice 8: significant all right that's not a small number and so we need to do the hard work of figuring

[0:56:11] Voice 8: figuring out why not just Leyland-Sarantinao,

[0:56:14] Voice 8: but also the group on Salt Spring, Leyland-Tawakwe,

[0:56:19] Voice 8: have not been recognized, even though they've been established.

[0:56:24] Voice 8: They have, certainly on Galliano, they have a band office.

[0:56:29] Voice 8: They are recognized in some ways by the federal government,

[0:56:35] Voice 8: and yet to date, and I know the office on Galliano

[0:56:40] Voice 8: has been there for two years and not one trustee has walked through that door so that tells me a

[0:56:49] Voice 8: little bit about where reconciliation is with the islands trust and so that's that is a a big

[0:56:56] Voice 8: priority i know it's a big part of reconciliation it's a big priority for everybody around this

[0:57:00] Voice 8: table right and um so we need to do the job and um i look forward i look forward to um working

[0:57:11] Voice 8: with lisa an indigenous woman who takes the matter seriously and who takes the the housing

[0:57:20] Voice 8: you know i i assume we're going to hear everybody talk about housing at some point

[0:57:24] Voice 8: during their discussion so i look forward to working with with council and i look forward

[0:57:30] Voice 8: to working with my local trustees to uh to bring some of these um items forward and um you know

[0:57:40] Voice 8: and just as far as trust council you know the formation of trust council i think there's some

[0:57:44] Voice 8: work to be done to make it um more representative of the actual islands so i think that's work that

[0:57:52] Voice 8: needs to be done as well thank you lee milton thank

[0:58:00] Voice 40: you chair um i'm lee milton from saturn

[0:58:03] Voice 40: island and this is my uh third term so i either need to get a better hobby or i've i've got um

[0:58:12] Voice 40: a mission here, and I guess you could say that the mission that I have, that I was the inaugural

[0:58:17] Voice 40: chair of the Standing Committee on Governance, and I really do feel that I'll speak to this

[0:58:23] Voice 40: as a foundational piece to a lot of what everybody's talking about in terms of what

[0:58:27] Voice 40: they want to see achieved around the table this year. This group is, it's both a blessing and a

[0:58:34] Voice 40: curse. It's a 26-member decision-making group that is unwieldy at the best of times.

[0:58:41] Voice 40: When we're dealing with issues that translate across values, as in, I suspect we have individuals

[0:58:45] Voice 40: who want to see a thriving forestry industry on the Gulf Islands through across to people

[0:58:50] Voice 40: who want to see tree cutting bylaws.

[0:58:52] Voice 40: How do we move forward as a group with that diversity of values without actually addressing

[0:58:58] Voice 40: the difference in values in order to be able to come to a place of alignment and move forward

[0:59:03] Voice 40: in the most efficient and effective way possible?

[0:59:05] Voice 40: We have to, we can't pretend that that difference doesn't exist.

[0:59:09] Voice 40: We can't pretend we don't hold different values.

[0:59:13] Voice 40: I don't mean to say that's an antagonistic issue.

[0:59:16] Voice 40: What I'm saying is that we have to work with the reality and try and figure out tools about

[0:59:21] Voice 40: we, as a 26-member decision-making body, can come to alignment and move forward in a way

[0:59:27] Voice 40: that's good for the ecology and the communities of our islands.

[0:59:31] Voice 40: And I think a bit of a roadmap was given by the governance review.

[0:59:35] Voice 40: view. Some people have taken it as, ah, black mark, the trust is failing in governance. I think

[0:59:41] Voice 40: that's the wrong interpretation. This organization is nearing 50 years old. It's never had a focus

[0:59:47] Voice 40: on its governance before. Naturally, as we heard from the governance consultants, any organization

[0:59:52] Voice 40: that's not paying regular attention to looking at the structures and the mechanics of how it's

[0:59:58] Voice 40: governed is going to fail.

[1:00:00] Voice 40: to fall behind in terms of its ability to be successful and effective on its mission and so

[1:00:07] Voice 40: it was timely and um and i think we got a great report and i think it it's it's a road map forward

[1:00:13] Voice 40: for the trust for us as trustees to assume you know in some ways it's going to be a little bit

[1:00:20] Voice 40: difficult it's changing a bit of the state as well but to be able to lay a strong decision-making

[1:00:24] Voice 40: foundation for some of the priorities that we've heard and be able to talk across these values with

[1:00:28] Voice 40: each other and and move forward so that's what i'm i'm committing to to working with with all of you

[1:00:34] Voice 40: and i'm excited to work with all of you on that project and um i'm very pleased to be here with

[1:00:39] Voice 40: you all so thank you uh

[1:00:45] Voice 29: good morning again morey boland from saturn island um i would echo

[1:00:50] Voice 29: everything that my fellow trustee said and i could almost leave it at that but yes i believe

[1:00:56] Voice 29: the governance review has some great recommendations that we should use to make things

[1:01:02] Voice 29: better. I would like to see the trust, more knowledge of the trust and what it does out in

[1:01:10] Voice 29: the community and better engagement on a day-to-day basis, not just when there's an election

[1:01:17] Voice 29: or an issue that people feel very strongly about, but on a very regular basis that people really

[1:01:23] Voice 29: really understand their OCPs, understand their land use bylaws and how to interpret them and

[1:01:30] Voice 29: what the consequences are of all of those. Because I see that regularly there's a kind of big

[1:01:35] Voice 29: surprise, horror, shock that happens. So, you know, listening to the community, finding out more,

[1:01:42] Voice 29: learning. And one, I suppose two specific things are one, I feel strongly about examining and

[1:01:51] Voice 29: challenging the budget. And the second one is that regulation should be a tool of last resort

[1:01:58] Voice 29: in this organisation or this local government. I see that, you know, the idea of creating

[1:02:07] Voice 29: model regulations to be deployed based on an assumption that there will be a problem that

[1:02:14] Voice 29: that they will be required for.

[1:02:15] Voice 29: I don't think that's a good way to plan.

[1:02:19] Voice 29: And I will, those are the things.

[1:02:23] Voice 29: Sorry, last thing is, as usual, housing.

[1:02:26] Voice 29: Yesterday on my way here on the ferry,

[1:02:28] Voice 29: somebody approached me to ask me, you know,

[1:02:32] Voice 29: what exactly were the regulations

[1:02:33] Voice 29: about having a trailer on a piece of land?

[1:02:36] Voice 29: And then spoke about the fact

[1:02:38] Voice 29: that her mother lived on North Pender,

[1:02:40] Voice 29: had a tiny home on a you know an acre and a half and that they were apparently unable to build

[1:02:49] Voice 29: another tiny home on the same acre and a half so that she could live there with her mother

[1:02:54] Voice 29: so those sort of things are very specific and um you know again it's a housing issue and maybe we

[1:03:02] Voice 29: can't build houses but we can make it easier for people to make affordable housing or different

[1:03:09] Voice 29: options available. Thank

[1:03:11] Voice 33: you. Thank you, Chair.

[1:03:18] Voice 26: I believe what's important for Gabriela Island

[1:03:22] Voice 26: is what's important to the rest of the islands in the trust area. So I've sort of landed on three

[1:03:29] Voice 26: that I've been hearing. The first is to follow through on our commitments and responsibilities

[1:03:34] Voice 26: to the First Nations under DRIPA. And that needs to be done in a tangible way. What does that look

[1:03:41] Voice 26: look like in practice in land use planning we are a land use planning body and so developing

[1:03:48] Voice 26: co-governance models co-stewardship models with first nations would be top of my priority list

[1:03:55] Voice 26: now that's going to be very different depending on the islands that we're on and the nations that

[1:04:00] Voice 26: we're engaging with so there needs to be leadership towards that end and I see the

[1:04:07] Voice 26: the Islands Trust Conservancy doing great work there.

[1:04:10] Voice 26: But the SEPA role,

[1:04:11] Voice 26: the Senior Intergovernmental Policy Advisor role

[1:04:14] Voice 26: needs to be filled

[1:04:15] Voice 26: because there needs to be a consistent relationship

[1:04:18] Voice 26: that's guarding those agreements

[1:04:22] Voice 26: and setting protocol agreements.

[1:04:25] Voice 26: And then the Cultural Heritage Mapping Project,

[1:04:28] Voice 26: I would like to see that rebooted.

[1:04:31] Voice 26: That's where I think the Islands Trust

[1:04:33] Voice 26: can exercise innovative leadership

[1:04:36] Voice 26: And as a world class government, we could do this differently than anyone else. The cultural heritage mapping project, I believe, got to phase two and was abandoned. I'm not sure if it's budget related. I know it's difficult to relate to the different nations and safeguard that sensitive cultural information.

[1:04:58] Voice 26: So there needs to be action taken on that. We need to have a reconciliation action plan revised for the new term.

[1:05:07] Voice 26: So that's sort of in the realm of reconciliation. What does it look like on the ground?

[1:05:12] Voice 26: The second thing I've been hearing most consistently is protection of the marine environment.

[1:05:18] Voice 26: We've got really strong voices against the freighter anchorages that are proposed along the coastline of Gabriola and down into Thetis.

[1:05:28] Voice 26: And so amplifying those voices and making sure that we are heard at the provincial and federal level, it just is not an option to create a marine conservation area that just stops for five parking lots for anchorages.

[1:05:45] Voice 26: It just doesn't make any sense.

[1:05:47] Voice 26: So making sure that that is advanced and that advocacy really looks like a strong voice at the table and that's consistent.

[1:05:56] Voice 26: um our ocp desperately needs review and i know fellow trustee susan yates is going to speak to

[1:06:06] Voice 26: that as well 1997 it's fairly out of date um and we critically need to address uh lack of housing

[1:06:13] Voice 26: policies um that are actively harming people and causing deep rifts in the

[1:06:20] Voice 26: community and and um

[1:06:22] Voice 26: it's polarizing because we don't have good policy.

[1:06:26] Voice 26: So I'll move along, but my interest is in a regional approach

[1:06:30] Voice 26: to all of these issues, and thank you.

[1:06:34] Voice 31: Good morning, Stella.

[1:06:35] Voice 31: Thank you.

[1:06:41] Trustee Patrick: Good morning.

[1:06:43] Trustee Patrick: I can tell you I was so inspired last March by your former trustee

[1:06:49] Trustee Patrick: in Gabriel Island, Trustee Colburn, when he gave his speech in March

[1:06:52] Trustee Patrick: about the three deficits that we had.

[1:06:55] Trustee Patrick: you know severe deficit in planning not only is your ocp out of date our ocp is out of date

[1:07:00] Trustee Patrick: everyone's ocp is out of date our land use by our ocp was never implemented our our land use

[1:07:05] Trustee Patrick: bylaws are actually older um we have an engagement deficit how do we engage today with our communities

[1:07:12] Trustee Patrick: in a in a in a way to make sure all voices are being heard and we have a reconciliation

[1:07:18] Trustee Patrick: deficit that we heard about i agree with my fellow trustee trustee harris that our community

[1:07:25] Trustee Patrick: is suffering and we haven't taken the time to say who needs to live in our islands who are

[1:07:31] Trustee Patrick: who is our community and what is the housing that they need and are our bylaws driving

[1:07:40] Trustee Patrick: that kind of housing the only way we can tackle all of this overwhelming work is to make this

[1:07:49] Trustee Patrick: table work this this table here this council it's committees it needs to function and that's our job

[1:07:56] Trustee Patrick: and we have to do that our local trust committees we have to make them work we have to respect each

[1:08:04] Trustee Patrick: other we have to listen to each other and we have to really take that time to define the projects

[1:08:09] Trustee Patrick: that we are facing what what is it take that time i always say linger in the project definition phase

[1:08:14] Trustee Patrick: really make sure we understand the problems that we're trying to solve and what does good look like

[1:08:19] Trustee Patrick: what does what does done every voice matters and i think we have to always remember that it's going

[1:08:26] Trustee Patrick: going to be tempting to go off and work in a little group and try to solve the world's problems but

[1:08:30] Trustee Patrick: let's start here and uh and make this table work and i really that's my biggest desire for this

[1:08:37] Trustee Patrick: term thanks i'm

[1:08:44] Voice 33: michaela from luskete island

[1:08:46] Voice 15: um see i mean housing i know um what do they call

[1:08:53] Voice 15: it beating a dead horse housing is an issue and why i believe that the trust is definitely part

[1:08:57] Voice 15: of the solution i don't think we are the only solution but i think we can push to make policies

[1:09:03] Voice 15: that reflect our need for more housing.

[1:09:05] Voice 15: As Tim said, the archeologist,

[1:09:07] Voice 15: who's been coming to Liskety,

[1:09:09] Voice 15: growing up there, everybody said,

[1:09:10] Voice 15: oh, there was indigenous presence,

[1:09:13] Voice 15: but they never lived there.

[1:09:14] Voice 15: Turns out there's a long house.

[1:09:15] Voice 15: Turns out, of course they did.

[1:09:16] Voice 15: So that's been really neat to kind of change that narrative.

[1:09:20] Voice 15: Yeah, so I'm new, I'm still learning the ropes,

[1:09:23] Voice 15: but those are definitely some of the issues

[1:09:25] Voice 15: that I've had people talk about when, yeah, on island.

[1:09:30] Voice 39: Thank you, Michaela.

[1:09:31] Voice 12: Grant.

[1:09:32] Voice 12: thank

[1:09:33] Voice 39: you grant scott hornby island so this is my second term and i'd like to outline some of the

[1:09:40] Voice 39: issues that i've but i think i felt and identified in the first term and i'm hoping we can

[1:09:45] Voice 39: resolve none of these are going to be simple i recognize the difficulty the expenses and the

[1:09:52] Voice 39: good people behind us to have to do this but first of all on hornby first nations relation

[1:09:57] Voice 39: with all of us this is the absolute number one i'm sure um that the hornby ocp and the land use

[1:10:04] Voice 39: bylaws believe it or not have don't even have the port's first nation and it's it's stunning

[1:10:09] Voice 39: how out of date it is we desperately need the mapping the cultural heritage mapping project

[1:10:14] Voice 39: because people that come in for a development permit a temporary use permit they have no we

[1:10:20] Voice 39: have no reference the planners have no reference to say what can we do on this piece of property

[1:10:25] Voice 39: on the waterfront because Hornby is surrounded by middens and burial sites and everything else

[1:10:30] Voice 39: and it's not hard difficult to to identify them the policy review I think it needs to be

[1:10:39] Voice 39: I think it's a critical document that we all need to work on we need to we need to do the

[1:10:44] Voice 39: review of it and get it finalized I think it should be user-friendly I think it should be

[1:10:50] Voice 39: written in language that people can understand I think the directive part of it should be minimal

[1:10:54] Voice 39: It should set policies for what the local trust committee can do, but not necessarily absolutely have to do, because we all, all the islands are somewhat different.

[1:11:05] Voice 39: We have a lot of similarity, but I think that's critically important.

[1:11:08] Voice 39: I think the management review we did, I can't think of a different way of putting it, the good, the bad, and the ugly in here.

[1:11:16] Voice 39: you know so we have to take that document and take the stuff we can do that we can effectively do

[1:11:22] Voice 39: because governance affects governance and management review affects all of the decisions

[1:11:28] Voice 39: that are important to all of us so the last thing is the is the governance uh review itself which is

[1:11:35] Voice 39: absolutely critical that we have to take that and and and use that and develop it in a way that

[1:11:41] Voice 39: that'll help us build on everything that we all take so is so critical to us and of course climate

[1:11:48] Voice 39: change and all of this is absolutely essential so thank you peter yeah

[1:11:54] Voice 32: thank

[1:11:55] Voice 12: you i got to restart

[1:11:57] Voice 12: the timer for myself now um i'm just going to speak to the issues that have been brought to me

[1:12:05] Voice 12: by my community and what's going on and there'll be an opportunity for me to speak about

[1:12:10] Voice 12: things as the chair a little later today but they you know again a very similar thematic

[1:12:18] Voice 12: material to what those that have spoken already have said um reconciliation is of the greatest

[1:12:25] Voice 12: interest and the interest component of that is that the people in our community want to know more

[1:12:31] Voice 12: there's a lack of knowledge about the history of the place the huge village site that was a pretty

[1:12:38] Voice 12: Harbour, there's a necessity for us to support and help provide opportunities to help those

[1:12:44] Voice 12: stories come forward.

[1:12:45] Voice 12: We've certainly worked over the years with the Penelakut Nation and also with the Laiakshan

[1:12:51] Voice 12: Nation, two of the major nations that are in the Cedar Sound Trust area.

[1:12:57] Voice 12: And there's a real hunger there also to work with us and be involved in decision making

[1:13:04] Voice 12: and have a voice at the table.

[1:13:06] Voice 12: And we need to indeed walk the talk with reconciliation.

[1:13:10] Voice 12: And part of that is not just collaboration, but engaging them in some of our decision making.

[1:13:15] Voice 12: That's a complex and long path.

[1:13:17] Voice 12: We have to work with the provincial government in that respect to facilitate that.

[1:13:22] Voice 12: And, you know, as much as the Islands Trust was a big experiment 50 years ago,

[1:13:27] Voice 12: we are also still in the experimental phase trying to figure out how to do First Nations reconciliation.

[1:13:33] Voice 12: And it's important work.

[1:13:34] Voice 12: work. Housing is also an issue on our island, particularly aging in place housing. I don't

[1:13:42] Voice 12: often hear that so much or seniors housing. I'm going to be one of those people one of these days

[1:13:47] Voice 12: and I would love to be able to stay on Thetis and I don't know how that's going to be facilitated

[1:13:54] Voice 12: and indeed the workforce, I like that phrase workforce housing because as I age in place

[1:14:01] Voice 12: and have needs i need a workforce that's going to be able to support me to be able to live in that

[1:14:06] Voice 12: place and we need to figure that out an affordable mechanism for and in fact the generations of

[1:14:14] Voice 12: families on the islands many are land rich and cash poor or don't have land and can't afford

[1:14:21] Voice 12: land anymore and that's the social circumstance that's happening all across the province i've

[1:14:26] Voice 12: spoken for two minutes and 28 seconds i'm embarrassed that's enough there'll be more later

[1:14:32] Voice 25: Thank you. I'm Sue Ellen Fast from Bowen Island and I'm dying to tell you all about Bowen Island,

[1:14:42] Voice 25: but that doesn't seem to weigh this conversation is going this morning. So I'm just going to

[1:14:46] Voice 25: introduce a couple of things. This is my third term and I'm just going to say I have taken the

[1:14:56] Voice 25: an example of denman and hornby back to bowen uh talking about how they have community halls

[1:15:05] Voice 25: and we're building our very first one uh now so even though we're right beside a big city

[1:15:10] Voice 25: we don't have some of the things that other islands do um we have water concerns on bowen

[1:15:18] Voice 25: some of the water districts are running short of supply and uh we are concerned about species at

[1:15:24] Voice 25: at risk. We're in a biosphere now, a biosphere region. And so that's great. We're working with

[1:15:31] Voice 25: others in Howe Sound, including Squamish Nation. But we're concerned about losing our herons and

[1:15:37] Voice 25: some of the wildflowers and things like that. So there is an active bunch of people concerned

[1:15:43] Voice 25: about ecosystems. I'm actually here because I want to preserve and protect unique island ecosystems

[1:15:48] Voice 25: systems and rural character and the mandate of the trust how am i doing one i'm um a couple of

[1:15:56] Voice 25: the issues coming up on bowen are um we've got a big park proposal which is exciting it's metro

[1:16:02] Voice 25: vancouver is interested in putting a uh regional park um to be accessed by active transportation

[1:16:09] Voice 25: so bicycling and uh walking uh onto cape roger curtis the southwest corner of um bowen so that's

[1:16:18] Voice 25: exciting but it brings up the topic of issue issues of visitors uh how many and how to manage

[1:16:25] Voice 25: and uh traffic and uh ferries capacity and so those are some of the concerns of our community

[1:16:32] Voice 25: and we're working away on that as municipal council um we're concerned about housing of

[1:16:39] Voice 25: course short lots of short-term vacation rentals um we do have seniors co-op housing facility that's

[1:16:46] Voice 25: been active for 20 years, paid off their mortgage, all that kind of thing. We've got a bunch of

[1:16:49] Voice 25: housing projects. We do have some assisted units. Climate concerns, storm waters washed out some of

[1:16:58] Voice 25: our storm drains right down the main ferry line up road through our village of Snug Cove.

[1:17:04] Voice 25: And wouldn't you know it, we're also building a paved multi-use pathway up from the ferry into

[1:17:11] Voice 25: the middle of the island so we're planning a cross island multi-use pathway for bicyclists and

[1:17:16] Voice 25: walkers and horse riders and everybody but meanwhile our village was torn up completely

[1:17:21] Voice 25: with construction this summer trying to deal with the climate damage the the extreme winter storm

[1:17:27] Voice 25: water damage and uh building this active transportation stuff so i'm over time but

[1:17:34] Voice 25: i'm looking forward to strengthening eat healthy ecosystems on bowen island that's what we need

[1:17:39] Voice 25: Thank you.

[1:17:41] Voice 12: Thank you Sue Ellen. Christine Passel.

[1:17:44] Voice 28: Hi I'm Christina Evans now so I'm going to try

[1:17:48] Voice 28: and keep this brief. This is my first term Christina Passel South Panda. The reason why

[1:17:54] Voice 28: I'm sitting here is at the behest of my community who wish to have their voice heard both at the

[1:18:02] Voice 28: local trust committee level and obviously here at this round table. That's the biggest concern

[1:18:09] Voice 28: right now with them also with regarding to housing house sizes is a big concern that's

[1:18:17] Voice 28: been raised in the community we want to have more discussion about that so i'm hoping that

[1:18:21] Voice 28: between myself and dad we'll be able to facilitate those conversations as are needed the other items

[1:18:27] Voice 28: that have come through the community have to do with the governance review and as lee middleton

[1:18:32] Voice 28: said it's it's it's a big concern of of uh self-pender and would like to be involved in that

[1:18:38] Voice 28: as well. The policy statement draft that's currently in the works. Our island would like

[1:18:46] Voice 28: to have community level engagement on that. So that's the other thing that we'd like to bring

[1:18:52] Voice 28: forward and to make sure that from bottom up that we get some feedback into this draft statement.

[1:19:00] Voice 28: what else do we have on here the anchorages we just had a meeting at our town hall we had

[1:19:09] Voice 28: transport canada there and a few other people so that was well very well attended we have some big

[1:19:14] Voice 28: concerns about the usage of some of the anchorages that go into the middle of the night with

[1:19:20] Voice 28: spotlights and causing residents not to be able to sleep so again that's another item that's been

[1:19:25] Voice 28: been brought forward so lots of things that are on the plate but hopefully I'll be able to focus

[1:19:31] Voice 28: on a few of them and make some progress at this table and also at our local trust committee

[1:19:36] Voice 28: meetings thank you

[1:19:38] Voice 12: thank you Alex yeah

[1:19:41] Voice 14: hi good morning everyone like okay all of the above

[1:19:46] Voice 14: housing nobody's mentioned well caring capacity which is a big deal on Hornby Island

[1:19:51] Voice 14: And we have 15,000 people came on August 1, weekend.

[1:19:57] Voice 14: It's, yeah, it's what we did.

[1:20:00] Voice 14: We tasked our, excuse me, our APC with recommendations.

[1:20:05] Voice 14: And they came back with, and basically it was on housing, of course, and RAR, and reconciliation, and vacation rentals.

[1:20:17] Voice 14: And vacation rentals are, it's a huge, huge problem on Army Island.

[1:20:21] Voice 14: and I actually spent two and a half hours

[1:20:25] Voice 14: looking at hormeyisland.com, Airbnb and just local rental.

[1:20:30] Voice 14: And all of them are, you know, two bedroom,

[1:20:32] Voice 14: three bedroom average, same eight people, nine people.

[1:20:35] Voice 14: It's just, it's over the top.

[1:20:37] Voice 14: So of course, there's a very strong lobbying group

[1:20:42] Voice 14: all on vacation rentals that want us to allow more.

[1:20:46] Voice 14: So it's a bit, so that's why I'm back again.

[1:20:49] Voice 14: It's my fourth term.

[1:20:50] Voice 14: sometimes it takes you four times to figure things out i thought i was a fast learner but maybe i'm

[1:20:55] Voice 14: not um and yeah i needed another hobby as well um what else um well i was going to say in terms

[1:21:06] Voice 14: of housing i've been every term renewing so there is something you can do basically i put more

[1:21:14] Voice 14: decorum on any bylaw enforcement on until we deal with our housing until we figure it out so all

[1:21:20] Voice 14: those illegal dwellings they're still legal but there's no vital enforcement so there is things

[1:21:24] Voice 14: you can do about that and uh otherwise i'm looking forward to working with you all the new faces and

[1:21:29] Voice 14: older faces and younger faces and and uh working with my pal grant thank you susan yates

[1:21:40] Voice 33: good

[1:21:42] Voice 16: morning everyone i'm susan yates from the gabriola local past area that includes de courcy

[1:21:50] Voice 16: Mudge, and the Flat Top Islands. And it is the traditional unceded territory of the Snuneymux

[1:21:57] Voice 16: First Nation. I'm happy to say that the two previous local trust committees established a

[1:22:04] Voice 16: good starting working relationship with our Snuneymux neighbors. And I know my fellow trustee,

[1:22:12] Voice 16: Toby Elliott, and I will continue that. I was elected not just to represent the Gabriola

[1:22:20] Voice 16: a local trust area, I was elected to bring a strong voice for council as a federation,

[1:22:27] Voice 16: and I will do that. I'm also happy to say that we had a really great election process on Gabriola.

[1:22:35] Voice 16: I felt very supported by the other five candidates who ran. Many of us had the same nominators,

[1:22:44] Voice 16: in fact. And I know that our local trust area will expect the policy statement to be finished

[1:22:55] Voice 16: this term. They will expect Gabriola's official community plan, which is 25 years old,

[1:23:03] Voice 16: to at least have a good start during our term. Other than that, I'm very happy to see you all.

[1:23:12] Voice 16: i probably should mention that like alex next to me this is also my fourth term but it is not

[1:23:19] Voice 16: consecutive i was a trustee in the 1980s and the 1990s and here i am again thank you hi there david

[1:23:31] Trustee Maude: maude from main island um the home of the fallow deer which are the single most threats to our

[1:23:41] Trustee Maude: island's ecosystem. You guys have black-tailed deer, you've got problems, we've got worse.

[1:23:47] Trustee Maude: And we don't have support. We're lucky on the island, we have a very good and very engaged

[1:23:53] Trustee Maude: community. We've gone through in recent years with community-based initiatives of reconciliations,

[1:24:01] Trustee Maude: but not only with First Nations, but also with the Japanese, who have a very, very horrific history

[1:24:09] Trustee Maude: of how they were displaced in the 1940s from the island and around our community has been working

[1:24:15] Trustee Maude: very very hard bringing families back from far away from california to work with the community

[1:24:21] Trustee Maude: to remember what what happened and sort of try and make some sort of amends um we just finished

[1:24:27] Trustee Maude: our flex housing project which i know a lot of you have been following i really recommend you

[1:24:33] Trustee Maude: You guys look at our bylaws, they're easy to copy and paste,

[1:24:37] Trustee Maude: make your planners' lives easy.

[1:24:40] Trustee Maude: But you know, there are things that we can do

[1:24:43] Trustee Maude: thinking outside the box that do not enforce things.

[1:24:46] Trustee Maude: I think we were the first island to do that.

[1:24:49] Trustee Maude: There are ways of enabling housing

[1:24:52] Trustee Maude: to sort of make things easier,

[1:24:53] Trustee Maude: but every island's got problems, including Main Island.

[1:24:57] Trustee Maude: We're, I think for the trust council as a whole,

[1:25:01] Trustee Maude: we've got some stuff that we have to look at

[1:25:03] Trustee Maude: that immediately one of the things we're looking at strategic plan we need to pare that down to a

[1:25:08] Trustee Maude: basic document that we can work with having like 20 objectives they're not achievable like you look

[1:25:14] Trustee Maude: at where we were four years ago it's a strategic plan and what boxes we ticked off let's dumb it

[1:25:19] Trustee Maude: down get to some really simple basic steps so we can achieve goals the same with the policy statement

[1:25:25] Trustee Maude: like i i see there's 150 odd thousand dollars in the budget to send it out i'd like to see us do

[1:25:32] Trustee Maude: around this table we've got the feedback we've done the consultation you know i would like to

[1:25:37] Trustee Maude: get that document put together as our document that we own and we can finish and of course

[1:25:44] Trustee Maude: finally the governance review there's a lot of energy and a lot of positivity came out of that

[1:25:51] Trustee Maude: i think there's a series of recommendations only a few that we can act on but hopefully

[1:25:55] Trustee Maude: through the governance committee we can actually do something get some stuff put together work

[1:26:00] Trustee Maude: work with the province which hopefully will be engaging with us to sort of get this trust the

[1:26:06] Trustee Maude: way it should be as a good positive working body because we all have to work together is is that

[1:26:13] Trustee Maude: sitting around this table um 26 people if we all don't communicate and we all don't sort of

[1:26:19] Trustee Maude: work forward to move things nothing's going to happen we're going to spin our wheels so

[1:26:25] Trustee Maude: So I look around, I'm really proud of who got elected

[1:26:28] Trustee Maude: and I really look forward to looking forward

[1:26:30] Trustee Maude: with all of you.

[1:26:31] Trustee Maude: Thank you.

[1:26:37] Voice 33: Move that, do not move it.

[1:26:40] Voice 27: Thank you, everyone.

[1:26:42] Voice 27: It's just so exciting to start off a new term like this,

[1:26:45] Voice 27: listening to the issues, the passion.

[1:26:49] Voice 27: The issues aren't the same coming forward

[1:26:52] Voice 27: as they did four years ago.

[1:26:54] Voice 27: It doesn't mean that they're less important

[1:26:56] Voice 27: or more important.

[1:26:57] Voice 27: It's just, we can see how we're evolving

[1:27:00] Voice 27: as an organization uh i'm coming here on my fourth term um it feels like my 75th term

[1:27:09] Voice 27: um but it's all good i really enjoy the process i would like to see a completion of certain

[1:27:16] Voice 27: projects that we did start last term the heritage overlay mapping it's so important

[1:27:21] Voice 27: important uh of course the policy statement has to be finished that was something was started in

[1:27:29] Voice 27: 2011 when my first meeting we said no to a whole bunch of money to get that going and i am still

[1:27:37] Voice 27: kicking myself over that that was my first bad decision um i'm learning in another capacity

[1:27:43] Voice 27: right now the importance of water it is going to be our number one issue not just at the trust

[1:27:51] Voice 27: not just at your other local governments it is going to be your neighbors your friends

[1:27:59] Voice 27: your your livestock i'm in a situation now where we're looking at whether we close the hospital

[1:28:05] Voice 27: or we fight fires we can't do both this is not just my area this is across the southern

[1:28:14] Voice 27: bc it's coming so we need to do whatever we can to prepare for that

[1:28:20] Voice 27: um i would also think that a lot of issues that we're having is around a lack of a good strong

[1:28:26] Voice 27: funded communications department i really think we need to examine how communications are done

[1:28:32] Voice 27: there are so many opportunities out there but we need to fund it we need to provide the personnel

[1:28:39] Voice 27: to do the job we cannot have senior staff running two other senior positions at the same time as

[1:28:47] Voice 27: their own i'm also was a member of the original governance for uh review committee um fabulous we

[1:28:56] Voice 27: did what two meetings we did a lot of work we got things done i see it far beyond the governance

[1:29:03] Voice 27: report these are legislative changes this takes us to the next 50 years and you know to look at

[1:29:11] Voice 27: it properly the next thousand years. We've got to start opening our eyes to longer-term

[1:29:18] Voice 27: systems that benefit and are appropriate to our communities, to our children, our grandchildren

[1:29:25] Voice 27: ad infinitum, and that is the way the First Nations have done it, and we can learn a lot from that.

[1:29:33] Voice 27: I would also really encourage people to understand the role of the Island's Trust Conservancy.

[1:29:38] Voice 27: is our most valuable resource as a positive community-based response to climate mitigation

[1:29:44] Voice 27: techniques and supporting biodiversity. Locally, I'm really looking forward to working with my new

[1:29:52] Voice 27: trustee from Keats, Joe Bernardo. We are going to be working together on the

[1:30:00] Voice 27: Keats Foreshore Protection Project, the Gambier Official Community Plan, and most importantly,

[1:30:06] Voice 27: we will be working to develop an authentic relationship with the Squamish Nation

[1:30:11] Voice 27: to move

[1:30:12] Voice 27: in step with their vision for the islands and to take our place as the heart of Canada's newest

[1:30:18] Voice 27: UNESCO biosphere in the Elk Hatsum

[1:30:21] Voice 33: area. Thank you.

[1:30:30] Voice 5: Yes, I'm Joe Bernardo. I'm entirely new to the

[1:30:33] Voice 5: the Islands Trust and to the people here and I'm very self-conscious about that. I know I have an

[1:30:41] Voice 5: awful lot to learn and I see that's going to be my main mission for for a while but I was glad to

[1:30:50] Voice 5: hear Kate Louise refer to communication because one thing I'm already aware of and is that I think

[1:31:01] Voice 5: there's a need to improve communication in fact i think it's crucial right now i think if we're

[1:31:07] Voice 5: honest we're going to admit that out there amongst the residents of the trust area there's a pretty

[1:31:14] Voice 5: poor understanding of what the island trust statutory role and its mandate actually are

[1:31:21] Voice 5: i think there's expectations out there in the public of what the island's trust should be doing

[1:31:29] Voice 5: that is actually just outside of its jurisdiction there's also fears out there about what the

[1:31:35] Voice 5: island's trust is doing that are more imagined than anything else that all contributes to making

[1:31:43] Voice 5: the public consultation process which is a crucial element of this work much more difficult than it

[1:31:49] Voice 5: has to be we can't i don't think be truly effective if we're perceived as having a top-down

[1:31:56] Voice 5: attitude and there certainly is a fair bit of that out there uh i don't believe it's true uh

[1:32:03] Voice 5: certainly not from uh what i've been exposed to in the short time i've got to know people

[1:32:08] Voice 5: uh but an elected body uh is accountable to the public and accountability

[1:32:17] Voice 5: turns on effective communication uh if we want to have constructive dialogue if that's what we need

[1:32:24] Voice 5: we need to make that a priority. And if that requires making adjustments to the budget and

[1:32:30] Voice 5: spending money in that direction, then that's actually realistic. I mean, that's the way the

[1:32:35] Voice 5: world works. I mean, you have to put real effort into achieving the things that you think are

[1:32:40] Voice 5: important. And I think communicating the mission, communicating what we're doing,

[1:32:47] Voice 5: that's how we get to real public consultation. So I'm really hopeful that we can

[1:32:52] Voice 5: work in that direction, both formally in terms of budgeting things, but also informally in terms

[1:32:57] Voice 5: of our attitude, just looking for room for improvement in how we do things in our local

[1:33:02] Voice 5: trust areas. Thank you.

[1:33:07] Voice 30: I'm Deb Morrison. I am on North Pender and actually the little-known

[1:33:12] Voice 30: Outlying Islands, my view style, which is all of the areas that were talked about today that go up

[1:33:19] Voice 30: from james island all across the side of victoria so many of the the things that have been named

[1:33:27] Voice 30: here i would echo um in terms of the governance work i was involved early in thinking about the

[1:33:33] Voice 30: select committee and and really supporting the governance review getting that in place

[1:33:38] Voice 30: i would like to see it implemented and thinking about from that context what are the budget

[1:33:45] Voice 30: implications that we can actually improve efficiencies, improve some of the ways that we

[1:33:51] Voice 30: work with reconciliation. I echo what Grant and David are saying, that I actually would like to

[1:33:58] Voice 30: see a thinned down, streamlined version of the trust policy statement that is very much in

[1:34:05] Voice 30: everyday language and past. That would be lovely. But I do think that that's on us as a trust

[1:34:12] Voice 30: council to get our thinking into that document because the draft that circulated frankly was not

[1:34:17] Voice 30: a full trust council um version of thinking i would really like to see locally that we

[1:34:26] Voice 30: finish our land use bylaw review and um i think i would challenge the assumption that bylaw reviews

[1:34:34] Voice 30: are in and of themselves more regulation i actually think that they can be less regulation

[1:34:41] Voice 30: have done well. So streamlined and efficient regulations that actually deal with the things

[1:34:47] Voice 30: that community has run into problems with. So we have concrete examples in our communities of

[1:34:52] Voice 30: places where we've rubbed, where things haven't worked. And we base the changes in our bylaws on

[1:34:57] Voice 30: those types of examples, I think is really beneficial. I've been a long time engaged in

[1:35:03] Voice 30: work on reconciliation with the Cocaches project locally. And really, in our last term, we started

[1:35:10] Voice 30: started thinking about what would co-management look like in our LTC.

[1:35:14] Voice 30: And so we've started engaging in that thought process.

[1:35:17] Voice 30: So when you're talking about actual, real, authentic reconciliation,

[1:35:22] Voice 30: like, dang it, it's our local work that we can do in place and in community,

[1:35:26] Voice 30: and we should be doing that in each and every one of these places.

[1:35:33] Voice 30: OCPs, I agree that many people need the reviews of their OCPs.

[1:35:38] Voice 30: ROCP is actually quite solid, but it lacked implementation.

[1:35:43] Voice 30: So that's where our land use bylaws helped to actually enact

[1:35:45] Voice 30: what our community has already named to be important.

[1:35:49] Voice 30: And I think the last two things I would name, maybe three things.

[1:35:53] Voice 30: One is housing, of course.

[1:35:55] Voice 30: I really think that some of the flexible housing options on Maine

[1:35:58] Voice 30: are really worth looking at.

[1:36:00] Voice 30: And looking at the idea of housing solutions that are nuanced

[1:36:04] Voice 30: for the things we control in housing

[1:36:07] Voice 30: and coordinating with other levels of government

[1:36:09] Voice 30: where they need to do their jobs better.

[1:36:11] Voice 30: And then the same goes with forest management.

[1:36:14] Voice 30: Forest management should be a real concern on these islands.

[1:36:17] Voice 30: And I'm not talking about simplified tree-cutting rhetoric

[1:36:20] Voice 30: that I've heard during the election.

[1:36:22] Voice 30: I'm talking about solid, meaningful fire management,

[1:36:26] Voice 30: water management, and forest management practices

[1:36:28] Voice 30: that are going to create sustainable, thriving communities.

[1:36:31] Voice 30: communities. And the last one, of course, is water. We engaged in a groundwater mapping project

[1:36:37] Voice 30: last term. I really want to see the implications of that in our values and our thinking and what

[1:36:43] Voice 30: we could do to actually protect those groundwater recharge areas, which are crucial, you know,

[1:36:48] Voice 30: especially to our agricultural industry, because that's really who's drawing heavy on the water.

[1:36:52] Voice 30: We can, daily users, we can do other things. Agriculture users need that groundwater. So,

[1:36:58] Voice 30: So, yeah, thank you.

[1:37:03] Voice 6: Ken Hunter from the East Island.

[1:37:05] Voice 6: I'm very much looking forward to working with Peter at the local level and, of course, with all of you at Trust Council.

[1:37:12] Voice 6: This is my second term.

[1:37:14] Voice 6: I served from 14 to 18, and I skipped one, and I'm back into the fray.

[1:37:21] Voice 6: So, during my campaign, a lot of people were concerned about housing, obviously.

[1:37:27] Voice 6: They want some recognition of tiny housing, perhaps.

[1:37:32] Voice 6: More density somehow changed the zoning to accommodate that.

[1:37:40] Voice 6: Also, there was concern about the new policy statement draft, tree cutting, docks, so forth.

[1:37:49] Voice 6: A lot of people have lived on Cetus for a long time and they feel like they're being pushed around and losing their property rights.

[1:37:57] Voice 6: So that was a big concern.

[1:37:58] Voice 6: concern. Anchorages are always a concern for some. And one of my big beefs is the budget creep.

[1:38:08] Voice 6: You know, when this island's trust was formed in 1974, it was paid for by the government

[1:38:16] Voice 6: completely for the first 20 years. And now we're, us are paying 80% of 9.3 million,

[1:38:25] Voice 6: salient, which I don't really think is fair on the people that live and work in the area and are

[1:38:32] Voice 6: being, I wouldn't say they're being hurt by it, but they are certainly being influenced by the

[1:38:38] Voice 6: trust. And if it's for the good of all of British Columbia, I'm thinking, well, maybe the government

[1:38:45] Voice 6: could maybe chip in a little bit more. So I'm going to be harping on that quite a bit during

[1:38:50] Voice 6: this term. Also we have the best ferry service on the BC coast and we're having trouble getting

[1:38:59] Voice 6: people to work on our route because there's no accommodation for them. So I'm going to try and

[1:39:05] Voice 6: see if we can do something about that as well. Thank you.

[1:39:13] Voice 34: Dag Falk from South Pender,

[1:39:16] Voice 34: I'm happy to be here. From South Pender I think the main issue for right now is communications

[1:39:25] Voice 34: And that we improve the communications down to the community level.

[1:39:33] Voice 34: And for me, I feel very important sitting here with all of you.

[1:39:39] Voice 34: And I can see how that could be a distraction and I could feel too important.

[1:39:43] Voice 34: And, you know, so for me, it's really important that we do listen to our communities.

[1:39:48] Voice 34: and community up and not not trust down is kind of my my vision is that we really work for we are

[1:39:56] Voice 34: the servants of the of the islands that we represent and the environment on those islands

[1:40:03] Voice 34: housing is of course is an issue and for our island as well and

[1:40:07] Voice 34: bylaws around setbacks and and housing sizes and so on i think that's going to come our community

[1:40:15] Voice 34: is going to bring all those issues up because they weren't happy with the last changes on that front.

[1:40:24] Voice 34: I'm finding it interesting that when we talk about the environment around the table it seems like

[1:40:29] Voice 34: there's a great amount of agreement that we all want to protect the environment. I haven't heard

[1:40:33] Voice 34: anybody say they don't care about the environment or anything said that would leave the environment

[1:40:37] Voice 34: out. So I'm heartened by that that we all have a lot of agreement on that level and I think just

[1:40:44] Voice 34: Just from, you know, where our differences or different approaches to it comes in, how are we going to achieve the protection of the environment?

[1:40:54] Voice 34: And so I think we want to really focus our discussions around where we agree and where we differ and, you know, what we can do about that and get down to it.

[1:41:04] Voice 34: But reconciliation, I find that I was very, very impressed with the humility of the First Nations, both of them that spoke to us yesterday and today.

[1:41:21] Voice 34: And it's so heartwarming to me that they welcome us to their territory.

[1:41:30] Voice 34: And the humility that they display by doing that is absolutely amazing to me.

[1:41:36] Voice 34: we can learn so much from that and reconciliation is our journey is our transformation is us

[1:41:43] Voice 34: learning that's how I see it and I don't see a lot of that happening yet I you know I can see

[1:41:50] Voice 34: the beginnings of it opportunities here but at the level of our decision making we need to

[1:41:57] Voice 34: incorporate we need to learn and then incorporate some of that learning into our process and anyway

[1:42:03] Voice 34: Anyway, how to do that, I don't have all the answers for sure,

[1:42:05] Voice 34: but a very important issue.

[1:42:11] Voice 34: Yeah, so here you go.

[1:42:14] Voice 33: Thanks.

[1:42:29] Voice 33: Thank you.

[1:42:30] Voice 11: Hi, everybody.

[1:42:32] Voice 11: And this is my fourth term also.

[1:42:35] Voice 11: I took two terms off.

[1:42:37] Voice 11: I thought I was done.

[1:42:37] Voice 11: But my community has been speaking to me,

[1:42:41] Voice 11: not always social media sometimes they actually face-to-face um housing absolutely is the number

[1:42:48] Voice 11: one concern on demo and i think it it it rolls into my what my interest in running again is

[1:42:55] Voice 11: the lack of resiliency of my community considering climate change and the the what's coming at us uh

[1:43:02] Voice 11: i kind of feel like most of us live in some dream world where it's got it's all around us we are

[1:43:07] Voice 11: We're seeing flooding and all these horrible things that are happening to so many people.

[1:43:12] Voice 11: It's going to come to us, too. It's going to hit us hard.

[1:43:15] Voice 11: And I know that my community is not ready for that.

[1:43:18] Voice 11: And part of the problem is we're all a bunch of old, retired people.

[1:43:22] Voice 11: We've benefited from so many things.

[1:43:24] Voice 11: The next generation, my co-trustee here represents that generation, and I want them to be vibrant.

[1:43:30] Voice 11: I want our schools to be back to the way they were when my kids went to school on Denman.

[1:43:35] Voice 11: um food security ties into that also again resiliency of community um and this is the work

[1:43:43] Voice 11: of the land use planning government and that's us the work of this table and there's way too many of

[1:43:48] Voice 11: us to try and work as without the work of our committees i think that the trust committees is

[1:43:53] Voice 11: where the work happens face-to-face small groups conversation hopefully not in front of a screen

[1:43:59] Voice 11: And then come back to Trust Council, pitch your solutions, and then we go, yeah, we might tweak it a bit, but you've done the work, and then we ratify it.

[1:44:10] Voice 11: For Denman, I won't talk about our wonderful cable ferry.

[1:44:15] Voice 11: Don't get one.

[1:44:16] Voice 11: And the other thing that concerns me is right across Bains Sound, we have, believe it or not, a 3,000-house community being built right now.

[1:44:25] Voice 11: The infrastructure is being built right now.

[1:44:27] Voice 11: I don't know what that's going to do.

[1:44:29] Voice 11: I don't know what the impact of that is going to be on Denman, but it's going to be an impact.

[1:44:33] Voice 11: Anyway. Oh, my final comments are my fourth trust counsel.

[1:44:39] Voice 11: I got a really good vibe from this one. So I'm looking forward to working with you all for the next four years.

[1:44:47] Voice 42: Hi, Sam Borswick from Denman Island. Yeah, I'm very grateful to have David Graham as a senior and experienced person who can show me through this.

[1:44:58] Voice 42: I am very young compared to everybody else and I am relatively new to my I don't know well you're

[1:45:06] Voice 42: what 37 yeah

[1:45:09] Voice 32: um

[1:45:11] Voice 42: I'm I'm a renter um I'm relatively new to my island I'm have hit the ground running

[1:45:17] Voice 42: there and have been very involved in a lot of community things and yeah I was encouraged to

[1:45:23] Voice 42: run by a number of people who live in that community who are have felt unheard uh are angry

[1:45:30] Voice 42: are scared they traumatize there's there's a lot of issues in terms of housing is a big

[1:45:36] Voice 42: big issue and there's a disparity in um we we have we have on the one hand we have people who are

[1:45:45] Voice 42: living in tents in in a very tragic case not too long ago someone dying died in a tent on island

[1:45:51] Voice 42: because they're afraid to find a place that they could live and on the other hand we have

[1:45:57] Voice 42: massive houses that are treated the same way by our land use bylaws but consume many many many

[1:46:07] Voice 42: times the water and are vacant for all but two weeks of the year in some cases so that's obviously

[1:46:13] Voice 42: a huge disparity and it's absolutely at odds with what I want to see in terms of the long-term

[1:46:19] Voice 42: term health of our islands are dependent on healthy and diverse communities. And I want to

[1:46:28] Voice 42: see our, there's a ton of fantastic language in our OCP. Our OCP is, is, has been revised, but

[1:46:36] Voice 42: hasn't been fully reviewed for quite a while, but I read through it and it's great. Everything in

[1:46:40] Voice 42: there is fantastic, but it's not necessarily reflected in what actually happens on the ground

[1:46:44] Voice 42: level. And I think it's really important, especially as the incredible older generation

[1:46:50] Voice 42: on our island who have built a fantastic community as they age and as they can no longer look after

[1:46:56] Voice 42: the things that they've built. We need to leave there. We need to create space for people to move

[1:47:03] Voice 42: in and for their children to move home so that they can be a part of building what's happening

[1:47:08] Voice 42: down the line. And part of that is we have actually most of the housing that we need in

[1:47:13] Voice 42: one form or another in a lot of cases, but a lot of it's illegal. And so people are afraid to rent

[1:47:18] Voice 42: it or afraid to rent it out. So getting rid of punishing people for providing housing and

[1:47:25] Voice 42: encouraging people to provide housing and finding out and looking and trying to innovate on ways to

[1:47:31] Voice 42: attract the people who are going to build a long-term healthy relationship with the land

[1:47:35] Voice 42: on our island. Because the best stewards of that land are the people who are there every day,

[1:47:41] Voice 42: who see the changes, who see, recognize how to work with water, recognize composting toilets,

[1:47:48] Voice 42: rainwater collection, these sorts of things. These are the people who care and who can look

[1:47:51] Voice 42: after the land most effectively. And we need to encourage and cultivate that community that

[1:47:56] Voice 42: people who live on the island and give back and are involved and are in our plays, come to our

[1:48:01] Voice 42: shows, come to dances, come to the bake sale and the craft fairs and that sort of stuff. That's

[1:48:09] Voice 42: previous trustees established and started to establish really good relationships and we're

[1:48:13] Voice 42: very lucky compared to certainly Salt Spring where you have 13 First Nations to to interact with

[1:48:19] Voice 42: we're very lucky Comox First Nations is a fairly solid amalgamated entity but there's been the

[1:48:26] Voice 42: beginnings of really good conversation there I'm really keen to bring them into the room and make

[1:48:31] Voice 42: sure that yeah as Dag was saying it's it's us who have to change it's us who have to grow as we

[1:48:37] Voice 42: we into this reconciliation process? It's not. We've spent the last many hundred years

[1:48:42] Voice 42: on this continent expecting First Nations people to acclimatize or conform to Western

[1:48:53] Voice 42: civilization. And we need to be going the other direction. It's way, way past time that we

[1:49:00] Voice 42: stepped into learning and challenging ourselves to change how we are, even if it's uncomfortable,

[1:49:05] Voice 42: comfortable, especially if it's uncomfortable, to make the future a better place. I'm really

[1:49:11] Voice 42: grateful to be able to be a part of this. A long time ago, I decided or realized that I probably

[1:49:17] Voice 42: wasn't going to save the world by myself. But I think the way that we do save the world is we show

[1:49:22] Voice 42: up for our communities. We show up for the people who are close to us and do the work. That's the

[1:49:28] Voice 42: only way we can save anything. And a lot of things are coming. So I'm really keen to see how we can

[1:49:35] Voice 42: work together as communities i want to show up for hornby who are intricately tied to to us

[1:49:41] Voice 42: we are very different um we have a lot of different things going on between the two islands but

[1:49:47] Voice 42: they we're we're tied together and i'd love to see more communication and cooperation for all of us

[1:49:53] Voice 42: we face a lot of the same problems thanks

[1:49:56] Voice 12: well thank well thank you council um you've done

[1:50:02] Voice 12: Excellent time management. We have seven minutes remaining in this session, and we have a break

[1:50:10] Voice 12: scheduled from 11 to 11.15. You may find it more valuable to use this extra seven minutes in

[1:50:15] Voice 12: reaching out to those that you've heard from today, but I do want to provide an opportunity

[1:50:19] Voice 12: if there's anything really significant that somebody thought that they had forgotten to

[1:50:23] Voice 12: mention from the island that Dr. Sher, but with your permission, I would suggest after that we

[1:50:28] Voice 12: We go to our break, and then we return at 11.15.

[1:50:31] Voice 12: Is there anybody that has anything really burning that they didn't say?

[1:50:35] Voice 12: Okay.

[1:50:36] Voice 12: Well, we've got a lot of common interests, and we've started the conversation amongst ourselves.

[1:50:42] Voice 12: So over the break, reach out to each other and learn more.

[1:50:45] Voice 12: Thank you very much, Council.

[1:50:46] Voice 12: Let's recess and return at 11.15.

[2:14:26] Voice 33: So, Council, let's return

[2:14:27] Voice 12: to our seats.

[2:14:30] Voice 12: And staff, we could also pay attention.

[2:14:42] Voice 12: I'm going to whistle next.

[2:14:48] Voice 12: So let me introduce CAO Russ Hopson-Piller, who is going to take us on the lead the next session here.

[2:15:00] Voice 12: Thank you, Russ.

[2:15:01] Voice 12: and we just for the record you know we have a lunch break at noon and the anticipation is that

[2:15:07] Voice 12: it will end at that time to be respectful of everybody's other plans and things that might

[2:15:12] Voice 12: be going on in the background so CEO Hudson Pillar over to you.

[2:15:37] Voice 33: Thanks for the smattering

[2:15:39] Voice 9: of applause I think that was the staff who applauded my introduction no no it wasn't actually

[2:15:45] Voice 9: That felt better.

[2:15:52] Voice 9: It's been great to get to know you over the last two or three weeks.

[2:15:58] Voice 9: The middle part of the day is about orientation.

[2:16:00] Voice 9: And indeed, I would suggest that this whole Trust Council meeting in November, for the most part, is about orientation and trying to get people to a level playing field so that you can get out there and you can govern and start making the decisions you want to make in your communities.

[2:16:16] Voice 9: Thank you for the roundtable. We are very intensely interested observers, the staff, as we listen to your ideas for the next four years, and fully aware that those are going to crystallize and become actions, and we really want to be a core part of making those things happen.

[2:16:33] Voice 9: happen. So just checking in, of course, we want to make our acknowledgements as we have throughout

[2:16:42] Voice 9: the day and we'll continue to do so. I said I'd resist apologizing for the amount of information

[2:16:50] Voice 9: you're going to get and I'm not going to apologize because it's hard to avoid. What we'd like to

[2:16:58] Voice 9: just verbalize is instead of it just being about this two days or this or this meeting in the next

[2:17:05] Voice 9: next meeting, we're trying to spread it out a little bit. And if I could offer any sort of

[2:17:09] Voice 9: encouragement or consideration, it would be, we don't have to rush. And I don't think you have to

[2:17:15] Voice 9: rush on just the mechanics of this. We're going to put two or three more online sessions. We're

[2:17:22] Voice 9: going to take advantage of that fluid ability to communicate. I thought we had two pretty good

[2:17:28] Voice 9: natural free-flowing conversations over the last couple of weeks on November 22nd we're going to

[2:17:36] Voice 9: have more of a trustee administration a bit of a review of the IT tech stuff and then as you

[2:17:44] Voice 9: express to us we need to know more about x y or z in January and February we'll put more of those

[2:17:50] Voice 9: focus sessions on that being said the the list I in front of you up here is pretty much what we

[2:17:58] Voice 9: would want to have you have as we go forward. An overview, you have to know the conservancy,

[2:18:07] Voice 9: how it works, what it does. We've got to talk about governance. There's a lot of layers to

[2:18:13] Voice 9: governance. I'll use the concepts, small G governance and big G governance, and we can

[2:18:19] Voice 9: talk about what that looks like. Of course, you need to know the administration, the finance and

[2:18:24] Voice 9: budgeting you need to know the staff people here um the policy statement we've heard several

[2:18:29] Voice 9: discussions some words already on the policy statement where it's at what how it functions

[2:18:35] Voice 9: um and then later on the day we'll talk about the role of the trustee the role of staff how

[2:18:39] Voice 9: can we most effectively work together um reconciliation of course um is a theme that

[2:18:45] Voice 9: we're going to be returning to over and over again um so this is the agenda we have for today but i

[2:18:51] Voice 9: I just want to ask you, do you agree that I can facilitate for the next couple of hours

[2:18:56] Voice 9: orientation on your behalf? Aye. So thank you for that. So in the next 40 minutes now, myself and

[2:19:06] Voice 9: our senior staff are going to work through an overview of the organization, talk a little bit

[2:19:13] Voice 9: about your authorities, because you saw that that was a theme. Where are our authorities and how can

[2:19:17] Voice 9: they be applied? And while we might understand it generally, how do we, you know, when we're sitting

[2:19:22] Voice 9: they're looking at an initiative or an application how do we apply those authorities

[2:19:28] Voice 9: working with others who we work with how we work with them and we'll define that and then some

[2:19:35] Voice 9: tools and then I would encourage throughout this you've already heard this what are shared values

[2:19:42] Voice 9: and priorities as we spend our time together staff with you and you together what are some

[2:19:49] Voice 9: of your shared values that you can work with develop and move into the to the rest of the term

[2:19:58] Voice 9: so what do you need to know just on a practical basis in the next little while someone give me

[2:20:05] Voice 9: a couple suggestions possibly new trustees what would you really want to know going forward yes

[2:20:27] the

[2:20:30] Voice 9: open meeting rule excellent so so that's in december and we will absolutely we've got a block

[2:20:37] Voice 9: of time around uh standards of conduct um foi freedom of information and the open meeting

[2:20:44] Voice 9: rule so thank you for that someone else okay

[2:20:50] Voice 33: so i think i'll suggest a few things then

[2:20:59] Voice 9: you have to be prepared to make decisions in public you have to prepare to make the

[2:21:03] Voice 9: work with your colleagues and make defensible defensible decisions in public uh how to conduct

[2:21:09] Voice 9: public meetings right so everyone involved knows that they can participate and but we're not an

[2:21:15] Voice 9: ngo there's rules there's rules that we're inherited and that we and structures that we

[2:21:19] Voice 9: work within um understanding and applying robert's rules of order so that's how you're going to speak

[2:21:25] Voice 9: with each other not informally but formally um more discussion around communication with community

[2:21:31] Voice 9: and engagement um i think that the people sitting along this chair along these chairs right here

[2:21:38] Voice 9: would be the first to agree that we don't have um a sophisticated engagement program at the islands

[2:21:44] Voice 9: Islands Trust that differentiates from communications and that it's, I think the next

[2:21:50] Voice 9: few years, it's going to be vital to have some capacity, not just to do it, but to do it really

[2:21:55] Voice 9: well as we move forward. And of course, you need to know and how to engage with First Nations

[2:22:02] Voice 9: and where we're at as an organization, where you're going to be as a local trust committee.

[2:22:06] Voice 9: So I put the object up at the core touchstone of the Islands Trust and the act, part three of the

[2:22:13] Voice 9: the act, it's not only a happy mental, emotional, and functional place to return to, but it is also

[2:22:25] Voice 9: the lever for so much throughout the act itself. So what I mean by that is, as you go through the

[2:22:33] Voice 9: Allen's Trust Act, you will see for the purpose of carrying out the object of the trust. So it's

[2:22:39] Voice 9: It's the springboard to many of your decisions, and it is the backstop against your decision-making.

[2:22:47] Voice 9: And we're going to talk about staff reporting at the Islands Trust and how it's different from other places.

[2:22:52] Voice 9: And, you know, we'll talk about the governance review as well and the notion of staff reporting

[2:22:59] Voice 9: and how we could maybe potentially make it better to leverage some decisions.

[2:23:04] Voice 9: I'm very excited about that conversation.

[2:23:07] Voice 9: The Oath of Office refers to the duties of office, which are in turn linked to the Islands Trust object.

[2:23:13] Voice 9: The organization itself, so now I'm going to speak about the organization, both politically and moving into the staff functions in the organization.

[2:23:25] Voice 9: The Act has 16 different bodies and gives specific duties and powers to each.

[2:23:30] Voice 9: 13 local trust committees, each of which is a corporate body.

[2:23:33] Voice 9: body someone tell me another body in the province or the country that has a structure like this

[2:23:42] Voice 9: not there isn't one 15 15 different decision-making bodies and you sit together and make

[2:23:50] Voice 9: decisions collectively so that structure itself you know form follows function

[2:23:58] Voice 9: that's where we find ourselves we find ourselves you know as you were speaking

[2:24:01] Voice 9: I was so glad that all 20 OCPs weren't suggested for amendment.

[2:24:08] Voice 9: And I thank Denman for saying, ours isn't bad.

[2:24:13] Voice 9: Because imagine for a population of 25,000 to maintain 20 different official community plans.

[2:24:20] Voice 9: And each of those community OCPs are supported by different land use regulations underneath them.

[2:24:26] Voice 9: So it's a significant undertaking.

[2:24:29] Voice 9: taking uh you're sitting here right now in a regional basis um as i've been here you know

[2:24:37] Voice 9: six seven years and i found that this tension is one of the greatest tensions that is at the

[2:24:42] Voice 9: allen's trust uh naturally you're elected by community members and inside those community

[2:24:48] Voice 9: members constituents who have specifically voted for you and then you're here speaking on a federal

[2:24:54] Voice 9: basis um in working with the elected officials over the last number of years i'm the the pull

[2:25:00] Voice 9: is towards a focus on the local issues. The role however requires that you are a governor for the

[2:25:07] Voice 9: region and I think we've made the case in some of our sessions earlier that you have a role to

[2:25:14] Voice 9: those outside the Allens Trust area specifically. Decisions of trust council are made by bylaw and

[2:25:24] Voice 9: they're made by resolution. That is the means by which you make your decisions and in a strange way

[2:25:33] Voice 9: as individual trustees walking the earth you're human beings that walk the earth um but when you

[2:25:40] Voice 9: get together and collectively make a decision you're making law and when you're ltcs you're

[2:25:45] Voice 9: doing the same thing um policies and bylaws guide the trustees and the staff um inevitably there's

[2:25:54] Voice 9: best practices that need to be maintained and policies updated uh i would not say that we're in

[2:26:01] Voice 9: we're in a policy rich environment because the structure we talked about but many of those

[2:26:05] Voice 9: policies are from the 1990s right um and the people that wrote some of that did an incredible

[2:26:13] Voice 9: job you had a standard of conduct for elected officials years before most of the municipalities

[2:26:20] Voice 9: in the area have contemplated that and if you're sitting there thinking the trust is behind in

[2:26:27] Voice 9: every way that's that's not a that's not an accurate assessment there are some fantastic

[2:26:32] Voice 9: policies all of them have not been sequentially and consistently maintained over time and that

[2:26:39] Voice 9: is the task in front of us to be relevant as we move forward so a few things what must you do

[2:26:46] Voice 9: trust council must adopt a budget you must adopt an islands trust policy statement you have to have

[2:26:52] Voice 9: a functional document there you must file an annual report appoint auditors and appoint staff

[2:26:58] Voice 9: to officer positions but you can do many more things than that coordinate assist with policies

[2:27:07] Voice 9: of other agencies related to the mandate advocate to influence provincial policies make recommendations

[2:27:12] Voice 9: regarding crown lands assign duties and delegate powers and enter into coordination groups with

[2:27:18] Voice 9: others later on today we'll during the governance session we'll talk about how effective trust

[2:27:24] Voice 9: council's been over the years with regard to some of these pieces and where some opportunities might

[2:27:29] Voice 9: be

[2:27:30] Voice 33: yes one more well that's the point we've we've taken

[2:27:51] Voice 9: on over the last five or six years

[2:27:55] Voice 9: um the lack of presence of that in the act right we did amend part three to include first nations

[2:28:05] Voice 9: like many of your official community plans as was illustrated earlier first nations weren't

[2:28:11] Voice 9: mentioned and your ocps don't have them at all um so in that absence trust council over the last

[2:28:18] Voice 9: few years has undertaken some of the i would say starter work associated with that and as you look

[2:28:25] Voice 9: at engaging with the province and i would suggest to do it in a systemic way right or a well thought

[2:28:31] Voice 9: out considered manner you would say what amendments would be appropriate to the alice trust act these

[2:28:46] Voice 33: These are, could you use the microphone?

[2:28:57] Voice 39: Sorry, I mean, most of this comes from legislation, right?

[2:29:02] Voice 39: But we've passed, where is it over there?

[2:29:06] Voice 39: We've passed that internally.

[2:29:08] Voice 39: So does that not become a must?

[2:29:14] Voice 33: No, those are best practices.

[2:29:16] Voice 9: Those are internal policies that you have committed to,

[2:29:20] Voice 9: but they're not legal instruments.

[2:29:22] Voice 9: And we are going to have significant conversations in December around particularly reconciliation, DRIPA, Section 35, and setting you up for making considerations moving forward.

[2:29:36] Voice 9: So we're going to go right to the genesis of that question.

[2:29:43] Voice 9: Typical Trust Council work, the budget, the budget bylaw, a strategic plan, amending Alam's Trust policy.

[2:29:52] Voice 9: We've talked a little bit about it.

[2:29:53] Voice 9: You issue NAPTEP certificates, engage with community around stewardship awarding.

[2:30:00] Voice 9: So really, the Act gives you that, and when we get later to the role of an elected official,

[2:30:06] Voice 9: there's not much of a job description associated with that either.

[2:30:09] Voice 9: What about executive committee?

[2:30:11] Voice 9: We have provided you some materials.

[2:30:13] Voice 9: If I just distilled it, it is carrying out the daily business of the Islands Trust.

[2:30:19] Voice 9: Each of the members is on a local trust committee as vice chairs,

[2:30:23] Voice 9: and they consider bylaws submitted for approval by the local trust committees.

[2:30:28] Voice 9: The role of the chair, there's a legislated role and then there's a council policy.

[2:30:36] Voice 9: It's elected by council. It serves for a term of office.

[2:30:39] Voice 9: By now, we're all somewhat familiar with this issue.

[2:30:42] Voice 9: It was an issue associated with the governance reporting.

[2:30:45] Voice 9: Many trustees reached out over the last, well, even in the last trust council, it was discussed.

[2:30:51] Voice 9: These are fixed in the legislation at this point, part 20.

[2:30:56] Voice 9: you know I would tell you that the chair has very few designated powers one of them

[2:31:01] Voice 9: is the appointment of chairs of LTCs otherwise that person is a coordinator a facilitator

[2:31:08] Voice 9: and a communicator to internally and to the external world there's a lot of council policy

[2:31:19] Voice 9: that has been applied to both executive committee and executive committee council committee members

[2:31:26] Voice 9: members appointments um and the council and executive committee spokesperson media contact

[2:31:32] Voice 9: and a legal signatory by tradition and only by tradition um the chair has chaired the salt

[2:31:40] Voice 9: spring island local trust committee so that's not in policy so outside in the hallway are sign-up

[2:31:48] Voice 9: sheets for the three committees that um you know sort of historical traditional um committees the

[2:31:56] Voice 9: the Financial Planning Committee, Regional Planning and Trust Programs, I encourage you

[2:32:00] Voice 9: to sign up because we've had a compressed time frame, you know, into November and pre-Christmas.

[2:32:11] Voice 9: We're mildly accelerated. So if you have an interest, we do want to start forming those

[2:32:17] Voice 9: committees so that we can start getting meeting times. And as you think of meeting times for this

[2:32:23] Voice 9: whole organization think just consider the complexity of the four meet we set your four

[2:32:30] Voice 9: meetings first then we set the local trust committee meetings around those so there isn't

[2:32:36] Voice 9: a conflict so that's 13 times six different meetings as well then the council committee

[2:32:44] Voice 9: meetings right and then apcs and other events so it's a significant undertaking um uh it's

[2:32:52] Voice 9: It's fairly self-explanatory what each does.

[2:32:55] Voice 9: We can talk, the governance committee formed

[2:32:57] Voice 9: at the direction of the end of Trust Council.

[2:32:59] Voice 9: They had a couple, I would say, productive meetings.

[2:33:02] Voice 9: There's a different selection process

[2:33:04] Voice 9: associated with the governance committee.

[2:33:06] Voice 9: It's voted on by Trust Council.

[2:33:08] Voice 9: And in this case, the terms of reference

[2:33:11] Voice 9: allowed till March 31st of this year

[2:33:14] Voice 9: to set the governance committee.

[2:33:16] Voice 9: That doesn't mean it has to take till then,

[2:33:18] Voice 9: but that was to acknowledge that you want to get to know each other better and put that and that

[2:33:27] Voice 9: gave you that opportunity we also have an obligation to develop an accessibility committee

[2:33:32] Voice 9: and that's from the province every public public sector body has to do that and it's made up of

[2:33:37] Voice 9: people external to the organization as well as you move into budget you have to look at these

[2:33:44] Voice 9: as not only functional units but units that are public facing and as public facing they need staff

[2:33:53] Voice 9: support they need to be live streamed the public needs access to those meetings so there's costs

[2:34:02] Voice 9: organization minutes people need to go back and refer to those minutes what happened what were

[2:34:09] Voice 9: the discussions so that's a significant piece that we have to keep in mind as we develop new

[2:34:14] Voice 9: committees so just briefly on local trust committees i'm sure you're all studying this up

[2:34:20] Voice 9: you um obviously conduct your land use considerations um make recommendations um you

[2:34:26] Voice 9: submit your bylaws to executive committee for approval um you carry out duties as directed by

[2:34:32] Voice 9: trust council um you you know your core services the regulation and development and use of land

[2:34:42] Voice 9: it's not by any means the only thing done but it makes up for a lot of it so when we're talking

[2:34:46] Voice 9: about affordable housing when we're talking about the environment this is the primary tool that

[2:34:52] Voice 9: you've been afforded to affect those things and i expect because we are a land authority

[2:35:00] Voice 9: that directly speaks to interests of nations first nations if we had some other type of

[2:35:06] Voice 9: responsibility it may or may not be lesser or stronger but we are a land we have a land

[2:35:12] Voice 9: regulation authority um which um i think is going to be a very interesting space over the next 10

[2:35:23] Voice 9: or 15 years in the province of british columbia yes just

[2:35:32] Voice 30: a clarification to grant's question um

[2:35:35] Voice 30: So, and related to this land use authority or land authority.

[2:35:41] Voice 30: So my understanding of DRIPA, which is the Declaration of Rights of Indigenous People, is that it's, there is a process by which it's being implemented right now.

[2:35:49] Voice 30: And that that process by which it's being implemented across the province is going kind of act by act or area of responsibility by area of responsibility through the province.

[2:35:59] Voice 30: And so they haven't got the Islands Trust Act yet, is my understanding, or that the agencies that are responsible for looking at the Islands Trust Act are in conversation with First Nations, but haven't changed the Act in any significant way.

[2:36:13] Voice 30: Is that accurate? Because to your point, Grant, there is an obligation under DRIPA, but what that obligation is isn't clear yet, is my understanding.

[2:36:23] Voice 30: You

[2:36:26] Voice 9: are almost completely correct. So we are going to, in December, have a three-hour session. On the Thursday, we're bringing in a significant legal thinker on it, and we are going to go from the ground all the way up around DRIPA, where you sit, with regards to that, where the province is, and what is going to be the mechanism in the province to enact and make DRIPA a functional reality.

[2:36:56] Voice 9: uh it we're not not only are we not on the on the edge of making that happen but i would suspect

[2:37:04] Voice 9: most of the province is not in a practical place to um make triple work yet that is that is the

[2:37:13] Voice 9: work of the province right now so we'll have that conversation absolutely coming forward

[2:37:18] Voice 33: obviously

[2:37:26] Voice 9: development adoption implemented land use bylaws zoning regulations subdivision servicing

[2:37:31] Voice 9: responding to land use applications powerful land use tools you can do heritage conservation

[2:37:39] Voice 9: you can enter in agreements with other agencies to coordinate and of course enforcement enforcement

[2:37:46] Voice 9: of your bylaws each of you has the ability to depending upon your circumstances to look at how

[2:37:53] Voice 9: you want to approach bylaw enforcement i can tell you different trust councils have had different

[2:37:58] Voice 9: approaches the start of the last trust council it was enforcement it was a priority of the

[2:38:06] Voice 9: organization to move forward with enforcement and each ltc can indicate what are areas that we just

[2:38:14] Voice 9: have standard enforcement we don't have to come back and talk to the ltc about it so as we move

[2:38:19] Voice 9: forward you're going to figure out where each of your ltcs wants to be on this but it was different

[2:38:27] Voice 9: different trust councils obviously are going to have different perspectives

[2:38:30] Voice 9: on it moving forward uh of course we want to acknowledge um bowen island municipality they're

[2:38:39] Voice 9: unique in the islands trust as they do their land use planning work um or adoption of a

[2:38:45] Voice 9: bylaw issuing a permit they have to have consideration or regard for the object of

[2:38:49] Voice 9: the trust so those things are referred ec refused them uh reviews them uh and and has rarely refused

[2:38:57] Voice 9: use them, to be quite honest. So that's OCP amendment bylaws for approval. And then they

[2:39:03] Voice 9: have to notify us of non-OCP bylaws that include a reference to something in the policy statement.

[2:39:10] Voice 9: And of course, we have municipal representatives here on Trust Council.

[2:39:17] Voice 9: How are we doing so far? A little bit dry. A lot of things that you know already. So now I'm going

[2:39:24] Voice 9: to move into the working units of the Allen's Trust and the organization. Somewhat self-evident

[2:39:29] Voice 9: serve the executive arm or the office of the cao with legislative services and david marler's group

[2:39:37] Voice 9: trust area services planning services administration kate's going to give us a

[2:39:42] Voice 9: great discussion about the conservancy for 15 to 20 minutes just after lunch so she's

[2:39:47] Voice 9: will do a much better job than i would so so stay tuned for that but these are the functional

[2:39:52] Voice 9: areas of of the trust i will say and i'm just going to turn it over to stefan here to take us

[2:39:57] Voice 9: through two or three slides and then each of us is going to do two or three slides um you know

[2:40:04] Voice 9: i'm really lucky because of all of these people right here and you might not know you're lucky

[2:40:10] Voice 9: yet some of you do but this is a very competitive marketplace and if if you have and agencies that

[2:40:22] Voice 9: can get experienced people who know what they're doing and understand their role and are allowed

[2:40:28] Voice 9: to do it are rare and we're constantly all of you unfortunately you're competing with just within

[2:40:35] Voice 9: driving distance 15 different jurisdictions all of which who pay more than we do so it's just

[2:40:42] Voice 9: because they like i don't know what me yeah um the object or the mission or the variety of work

[2:40:55] Voice 9: um we get these folks and you'll hear me return to that theme um quite a bit but stefan's just

[2:41:00] Voice 9: gonna take us through um two or three slides here around the planning function

[2:41:03] Voice 32: thanks

[2:41:03] Voice 9: thanks

[2:41:10] Voice 7: hi everybody um i'm stefan cermak the director of planning services this is my first time standing

[2:41:17] Voice 7: at the podium in this role so i've been here for three months and you'll we'll you'll get a chance

[2:41:21] Voice 7: to meet me more later this afternoon when i do presentation so a couple slides about what we do

[2:41:26] Voice 7: I think in its real basic nutshell, most of us understand planning services.

[2:41:30] Voice 7: We do long-range planning.

[2:41:33] Voice 7: Those are the projects that you want to change.

[2:41:35] Voice 7: The community comes to you.

[2:41:36] Voice 7: You yourselves want to change what the fabric of the community looks like.

[2:41:40] Voice 7: We do that through the Regional Planning Committee for the region.

[2:41:44] Voice 7: And you do that at your respective local trust committees.

[2:41:47] Voice 7: We do current planning.

[2:41:50] Voice 7: Those are the applications when the individual landowners come to us

[2:41:54] Voice 7: and they want to change something on their land.

[2:41:56] Voice 7: and they need a permit or a variance or something like that.

[2:42:00] Voice 7: And then, of course, our division or our service includes bylaw enforcement,

[2:42:04] Voice 7: which I imagine we're going to have over the next four years

[2:42:07] Voice 7: a lot of robust discussions about what does that look like,

[2:42:12] Voice 7: how is that done, and one of the key things I heard today

[2:42:15] Voice 7: was this desire to not enforce on bylaws, which is definitely a new thing.

[2:42:21] Voice 7: And I also heard communications and education

[2:42:23] Voice 7: and how do maybe those two things go together somehow.

[2:42:26] Voice 7: So an example of some of the current projects going on right now, the Regional Planning Committee.

[2:42:32] Voice 7: You've had many projects in the term, but I've only listed the ones that are currently being funded towards the end of this term.

[2:42:37] Voice 7: So forgive me if you see some things missing.

[2:42:40] Voice 7: This is what's on my plate that I understand it, that I'm helping the team.

[2:42:44] Voice 7: Freshwater sustainability strategy.

[2:42:46] Voice 7: This is coming to a conclusion this term about groundwater mapping.

[2:42:50] Voice 7: You're going to hear a lot of interesting things about mapping products, what have you.

[2:42:54] Voice 7: And staff are looking forward to bringing forward ideas to help implement freshwater sustainability strategy over the next 10 years.

[2:43:02] Voice 7: I'm looking forward to talking about that more later this afternoon.

[2:43:06] Voice 7: Housing Forum, you've all spoken about housing.

[2:43:09] Voice 7: There's a housing forum that staff are going to be coming together trying to help bring a comprehensive assessment of what the current best practices are

[2:43:20] Voice 7: and then bringing them forward to all of you at a regional scale

[2:43:23] Voice 7: so that you can kind of choose from that as you apply it at the local level.

[2:43:26] Voice 7: And, of course, locally, you all have all kinds of different things going on,

[2:43:31] Voice 7: everything from reconciliation with First Nations, housing issues,

[2:43:34] Voice 7: heritage protection, you know, short-term vacation rentals

[2:43:39] Voice 7: or short-term rentals, all kinds of different ways to protect your ecosystem,

[2:43:44] Voice 7: wildfire development permit areas.

[2:43:46] Voice 7: I know in Salt Spring, where I've spent my last 12 years,

[2:43:49] Voice 7: You know, we're looking at Ganges and all the intricacies involved with the infrastructure there, with the First Nations there, with the heritage there, with the businesses there, and so on and so forth.

[2:43:58] Voice 7: And all the meanwhile, we're dealing with administrative reviews.

[2:44:01] Voice 7: We are improving fees by law, administration information processes, and so on and so forth.

[2:44:06] Voice 7: So very active, many projects, very exciting, and yet very dry at times.

[2:44:12] Voice 7: And finally, some trends.

[2:44:13] Voice 7: I think we could have put a lot of trends on here.

[2:44:16] Voice 7: I think the number one thing I live on Salt Spring Island have for 12 years and money, the value of land, the displacement it causes by the rising values, the displacement of local people, the effect of the global movement of money, the raise in value, the change in interest rates, COVID, the incoming of infrastructure that allows people to work from home.

[2:44:39] Voice 7: I, myself, across the street,

[2:44:41] Voice 7: I was seeing a property with a third house being built on it,

[2:44:43] Voice 7: no permits, no nothing.

[2:44:45] Voice 7: I saw during COVID, I saw the wave of people coming in

[2:44:48] Voice 7: that said, oh, I've owned this house for 20 years,

[2:44:51] Voice 7: and now we're just staffing it up, so to speak,

[2:44:53] Voice 7: and they're gone now.

[2:44:55] Voice 7: So, yeah, but the sheep keep coming back to that,

[2:44:57] Voice 7: to mow the lawn.

[2:44:58] Voice 7: It's really great.

[2:45:00] Voice 7: And then, of course, all this displacement of staff,

[2:45:03] Voice 7: Russ already said about how maintaining staff

[2:45:06] Voice 7: and retaining staff and attracting staff is challenging with the rate of pay that we offer

[2:45:12] Voice 7: in comparison to other people and especially getting that staff on islands salt spring island

[2:45:17] Voice 7: has seen kind of all the planners leave i was one of them at one point and same thing with

[2:45:23] Voice 7: gabriel office it's really hard in the remote areas to keep staff coming to those remote places

[2:45:28] Voice 7: because it's uh it's expensive and there's other opportunities so those are just some of the things

[2:45:33] Voice 7: but happy to talk more later this afternoon. Thanks. Okay

[2:45:42] Voice 9: this is just a 45 minute session

[2:45:43] Voice 9: so we're going to keep going and move forward and now we're going to turn to Claire Frader

[2:45:48] Voice 9: and Trust Area Services. She's going to just provide some context for you. Thanks.

[2:45:55] Voice 33: Thank you.

[2:46:06] Voice 18: Good morning Council. So

[2:46:07] Voice 17: nice to see you all today and I so enjoyed hearing your

[2:46:10] Voice 17: roundtable and all your priorities. I'm just here to give you a quick overview of Trust Area

[2:46:14] Voice 17: Services and happy to answer questions later one-on-one or at any time during Council.

[2:46:19] Voice 17: So generally, we have a variety of core services that's offered by Trust Area Services. We

[2:46:23] Voice 17: essentially cover all the things that are not land use planning. So as a highlight here, number one,

[2:46:28] Voice 17: we've got communications and public engagement, definitely our theme we heard this morning,

[2:46:33] Voice 17: land protection and management through the Islands Trust Conservancy, intergovernmental

[2:46:38] Voice 17: relations, and we have a whole number of council Trust Area-wide programs that we offer.

[2:46:43] Voice 17: And this is everything from, you know, monitoring housing agreements, grants and aid program with

[2:46:48] Voice 17: council stewardship education programs your stewardship award program trend monitoring a

[2:46:54] Voice 17: whole gamut of projects that are captured under that umbrella and typically guided through trust

[2:46:59] Voice 17: programs committee and executive committee we offer advocacy support to trust council at times

[2:47:06] Voice 17: executive committee and local trust committees as well we offer grant management so if we acquire

[2:47:12] Voice 17: external funds from other agencies it does require management we have to track the funding we have to

[2:47:17] Voice 17: report back to the funder answer funder questions and sometimes different local trust committees

[2:47:22] Voice 17: are all interested in the same grants we have to have we have like an adjudication process

[2:47:25] Voice 17: for who gets to apply also we have as you may know the policy statement amendment and

[2:47:30] Voice 17: implementation program we undertake legislative monitoring so we monitor for changes out in the

[2:47:35] Voice 17: world that might affect the island's trust and we'll get a report every six months at the council

[2:47:39] Voice 17: table and we undertake trend monitoring this has not happened as actively but with your new census

[2:47:44] Voice 17: census data coming in. We are in the process of acquiring new census data and hope within a few

[2:47:49] Voice 17: months to be able to give you some new trend charts so you can identify what's changing in

[2:47:53] Voice 17: your communities. So in terms of current projects for the team, we're at the moment we have the

[2:48:00] Voice 17: policy statement amendment project that continues. You may know in September council gave direction

[2:48:06] Voice 17: for redrafting the document. So we're in that process and hope to have something revised for

[2:48:11] Voice 17: you to look at next year. We are also preparing for engagement around the budget that you'll be

[2:48:16] Voice 17: working on in December so we can help you take that out to communities and seek input and feedback

[2:48:21] Voice 17: that you'll then receive back at your March meeting. We have a program that Trust Programs

[2:48:26] Voice 17: started last term which is a living in the trust area mailing where three times a year we do a

[2:48:33] Voice 17: mailing to all new residents who have purchased property in the region that introduces the

[2:48:37] Voice 17: Islands Trust and gives them some information. We're, as I mentioned earlier, requiring census

[2:48:43] Voice 17: data. We have been helping to coordinate the reconciliation programming and really interested

[2:48:47] Voice 17: to hear the words today and looking at how we can do that and looking for your guidance around the

[2:48:52] Voice 17: next steps you'd like to see. The Islands Trust Conservancy has an active species at risk project

[2:48:57] Voice 17: funded by Environment Canada. You'll be learning more about that this afternoon. And we are working

[2:49:02] Voice 17: towards a new three-year plan for the Conservancy, which is a statutory requirement that has to be

[2:49:07] Voice 17: be given to the minister at least every five years so those are our active projects at the moment and

[2:49:12] Voice 17: we await your direction for the next term and in terms of highlights of trends um i think you you

[2:49:19] Voice 17: already know them but i'll let you know um we have a very engaged communities and through the islands

[2:49:25] Voice 17: 2050 process um i think we've had a lot of new residents there's a high high demand for more

[2:49:31] Voice 17: information better information and to be involved so i would say that's sort of the number one trend

[2:49:36] Voice 17: that we're seeing also a political request trustees towards the last of term we're really

[2:49:42] Voice 17: reaching out for more support in terms of communication and engagement planning wanting

[2:49:47] Voice 17: to know in advance of a project how do we intend to communicate how do we tend to engage and getting

[2:49:51] Voice 17: more strategic around it grants management they've been I guess with budget pressures a lot

[2:49:57] Voice 17: more interest in going out and looking for some external funds to come in and support community

[2:50:00] Voice 17: and support the islands trust and also we saw a trend last term and more advocacy from local trust

[2:50:06] Voice 17: committees prior to that almost all advocacy had been at the council table or through executive

[2:50:10] Voice 17: committee and we saw local trust committees more and more stepping into that space and it's our

[2:50:14] Voice 17: team that supports the chairs and drafting the letters following up reporting back that sort of

[2:50:19] Voice 17: thing uh fine our second final here um as you've heard today definitely a heightened desire for

[2:50:26] Voice 17: engagement with first nation governments and indigenous community members so trying to guide

[2:50:30] Voice 17: and get some clarity around how we do that how we resource it and support you to do the good work

[2:50:35] Voice 17: work. And finally, the last trend I wanted to highlight for you was we're seeing an increase

[2:50:39] Voice 17: in planned giving gifts to the Conservancy. And this is a role that we've recently created around

[2:50:45] Voice 17: strategic fund development and helping people give to these islands that they love. You've got

[2:50:50] Voice 17: so many community members who are passionate around stewardship. And this is a lovely trend

[2:50:54] Voice 17: to see that people are giving their last gifts to the Conservancy towards the protection of these

[2:50:58] Voice 17: islands. And you all have a role in helping us have those conversations with people and help

[2:51:02] Voice 17: them understand that the Conservancy can help us steward these islands.

[2:51:07] Voice 33: So thank you.

[2:51:08] Voice 33: And administration, Julie Mobs,

[2:51:18] Voice 32: the Director of the Administration.

[2:51:21] Voice 32: You'll have a

[2:51:24] Voice 13: chance to listen to me speak tomorrow as well. So other staff members were

[2:51:28] Voice 13: given one slide to talk about the core services of their teams. I have two, which is a reflection

[2:51:33] Voice 13: of the many different hats that admin services wears. So what is admin services? What do

[2:51:38] Voice 13: do we do at the trust? We take care of the finance function at the trust, the human resources

[2:51:42] Voice 13: function at the trust, and also information services, which is the technology arm of the

[2:51:47] Voice 13: organization. Primary work of finance is financial management and reporting, some procurement

[2:51:53] Voice 13: administration. We take care of money coming into the organization as accounts receivable,

[2:51:57] Voice 13: as well as money leaving the organization in the form of accounts payable. We make sure there's

[2:52:02] Voice 13: good, strong internal controls in place to safeguard assets and financial resources.

[2:52:06] Voice 13: And of course, we take care of budgeting and forecasting.

[2:52:10] Voice 13: Related administrative tasks associated with that work are things like contract administration, facilities management, and insurance and risk management.

[2:52:21] Voice 13: The human resources team takes care of all the recruitment for the Islands Trust.

[2:52:26] Voice 13: We handle payroll and benefits administration for trustees and for staff.

[2:52:30] Voice 13: And we take care of organization-wide employee programs such as performance measurement, mandatory training.

[2:52:36] Voice 13: and we organize the quarterly all-staff meetings that happen each year.

[2:52:42] Voice 13: The admin services team, they keep us all technologically up-to-date and running in our work.

[2:52:48] Voice 13: They take care of software and hardware acquisition and maintenance, internal software applications development.

[2:52:54] Voice 13: There is software training that they provide for us.

[2:52:57] Voice 13: They take care of data storage management, as well as the GIS mapping function for the organization,

[2:53:02] Voice 13: which serves the work of the conservancy and the planning team.

[2:53:05] Voice 13: Some of the current projects, as you're all aware, we're currently drafting next year's budget.

[2:53:12] Voice 13: We'll be reviewing that next Trust Council meeting in December.

[2:53:15] Voice 13: There is a review of key financial policies underway.

[2:53:19] Voice 13: Outgoing Financial Planning Committee started that work and the new Incoming Financial Planning Committee will pick that up and take it over the finish line.

[2:53:26] Voice 13: We're looking to implement an improved financial reporting system, which I'm really excited about.

[2:53:31] Voice 13: So you might see some changes in how our financial reporting looks partway through the term.

[2:53:35] Voice 13: And hopefully those will be positive changes.

[2:53:37] Voice 13: We're looking forward to implementing a new GIS software system.

[2:53:41] Voice 13: That's a project that's being funded by Grants.

[2:53:43] Voice 13: We're also doing a review of organization-wide training needs of the organization.

[2:53:50] Voice 13: Some of the trends that we see in admin services are very closely linked to some of the trends that we see in the other departments.

[2:53:57] Voice 13: So there's an increased demand for financial resources across the organization.

[2:54:01] Voice 13: There is an increased level of financial analysis that's being requested by Financial Planning Committee, which is not a bad thing.

[2:54:08] Voice 13: There's a lot of contracts that we administer in our department.

[2:54:12] Voice 13: So as the work of the organization picks up, of course, we're leaning into contractors and have contracts to administer.

[2:54:19] Voice 13: Increased volume of hiring competitions, increased demand on our GIS services, as well as increased demand for new software across the organization.

[2:54:27] Voice 13: And all of these things, of course, increase the workload for all of us.

[2:54:31] Voice 13: Back

[2:54:34] Voice 33: to the CAO.

[2:54:34] Voice 33: Thanks. Thanks, Julia.

[2:54:39] Voice 9: So where are we for timing?

[2:54:42] Voice 32: two minutes two

[2:54:43] Voice 9: minutes maybe you'll afford me an extra five or so as we coast coast this first

[2:54:50] Voice 9: meeting to a conclusion um so this is the office of the cao right now i would extend to any of you

[2:54:57] Voice 9: um please give me a call i'm a great guy really easy to talk to i don't care what you're how you

[2:55:06] Voice 9: came into office or what your interests are i'm there to facilitate and discuss with you what

[2:55:11] Voice 9: how we can get some of your ideas moving forward,

[2:55:17] Voice 9: how we can work together and inform each other as we go.

[2:55:21] Voice 9: We are a tool for you to use to get your work done, right?

[2:55:27] Voice 9: I would say last term,

[2:55:30] Voice 9: I would have five trustees who would call me all the time.

[2:55:33] Voice 9: I had 10 trustees who'd never phoned once.

[2:55:37] Voice 9: I never knew, you know, for no reason.

[2:55:40] Voice 9: It's a resource.

[2:55:41] Voice 9: source. And it also extended to the rest of the people here. Orientation isn't just about this

[2:55:46] Voice 9: moment. This is just whetting our appetites. After that, it's the reaching out. So this is what my

[2:55:50] Voice 9: office does. We work, obviously, in the governance realm and in organizational development as well,

[2:55:56] Voice 9: managing the team. Ledge services, David Marler. So you saw him in action last night. You're going

[2:56:03] Voice 9: to see him in action later on today. But it's all the legislative work that we do here at the

[2:56:07] Voice 9: the islands trust uh it's a reasonably complex policy and legislative environment compared to

[2:56:12] Voice 9: some other areas or other agencies so i'm glad to have that uh that role undertaken by david

[2:56:19] Voice 9: and you can see um some of those key services right there uh islands trust act local government

[2:56:27] Voice 9: act community charter so when we're talking let's not go into real detail right here but these are

[2:56:33] Voice 9: your your guide posts as you move forward um there are they're not abstract there's real

[2:56:39] Voice 9: relationships between the act the requirement in the act to have a policy statement that your

[2:56:46] Voice 9: official community that's why the policy statement is so important that um official community plans

[2:56:52] Voice 9: are commensurate with the policy statement and that the regulatory portion of what we do

[2:56:58] Voice 9: is commensurate with your OCPs so when any one of these gets too old and it starts to pull things

[2:57:05] Voice 9: out of sync or if the policy statement doesn't truly represent where you're trying to be

[2:57:09] Voice 9: things get out of sync if your zoning bylaw lags your OCP we're out of sync and as I said before

[2:57:20] Voice 9: I look out at 20 different official community plans as we sit here this won't be a something

[2:57:27] Voice 9: Now, many of you, I tried this thought out last term and got a mixed review.

[2:57:33] Voice 9: I would suggest if you're interested in efficiency and you're interested in lowering costs, that you minimize your differences and maximize what you have in common from a regulatory perspective.

[2:57:47] Voice 9: Culturally be different, but try and have a land use regime that is at least somewhat similar so that we can have a consistency across the whole thing.

[2:57:58] Voice 9: and it will require less special laws there's got to be at least half of your zoning bylaws that

[2:58:04] Voice 9: have similarities associated with them so it's just a thing to think um as you move forward um

[2:58:11] Voice 9: the act um obviously um sets up the corporate bodies identifies the boundaries and uh and

[2:58:19] Voice 9: describes the act to us the object to us powers exercised by bylaw or resolution bylaws or

[2:58:26] Voice 9: or enactments and a breach of a bylaws and an offense.

[2:58:29] Voice 9: So we're gonna have to really consider where you're at

[2:58:32] Voice 9: with regards your bylaw and how we protect those.

[2:58:36] Voice 9: Don't take on the whole local government act,

[2:58:38] Voice 9: part 14 and part 15 is really where

[2:58:41] Voice 9: we'll be spending your time.

[2:58:43] Voice 9: And the regional planning managers and your planning staff

[2:58:46] Voice 9: will guide you through that process

[2:58:47] Voice 9: of understanding those things.

[2:58:50] Voice 9: And then we moved to the community charter,

[2:58:52] Voice 9: which really talks about the conduct of elected officials, the conduct of trust bodies, and, you know, it's part of the suite.

[2:59:03] Voice 9: So those are our three authorities.

[2:59:05] Voice 9: There are other parts of the provincial legislation that apply to us, obviously, but those are our core ones.

[2:59:14] Voice 9: First Nations engagement, by no means have you hear us standing up here saying we have figured this out.

[2:59:20] Voice 9: um but we've taken it on and over the last number of years we've established some principles

[2:59:30] Voice 9: we declared a reconciliation action plan it's going to need some refreshment refreshment by

[2:59:35] Voice 9: with your direction um we made a reconciliation declaration that our programs matured a little

[2:59:43] Voice 9: bit it's time for us to actually have some agreements with nations and to move into that

[2:59:48] Voice 9: space that's what a number of nations have requested of the islands trust let's have an

[2:59:53] Voice 9: agreement that spells out how we're going to work together engagement on projects traditionally

[3:00:00] Voice 9: we've engaged halfway you know we've come up with the idea and then we engage that there's more of a

[3:00:05] Voice 9: more interest in having if we have an idea engage first before we put it in process

[3:00:12] Voice 9: this is a map of generally the area and we get this from the provincial contact database

[3:00:20] Voice 9: and it's and it why this is important to a lot of your work is that as we refer we're a provincial

[3:00:27] Voice 9: agency as you amend an official community plan the prot the minister looks at your bylaw and says

[3:00:35] Voice 9: have they referred and consulted with nations and they will go to this list this is a physical

[3:00:42] Voice 9: representation of what that list is and there's robustness that is increasing every day associated

[3:00:50] Voice 9: with this work let's not uh forget about our regional district brothers and sisters there are

[3:00:58] Voice 9: are seven regional districts that overlay the trust area and we have an electoral area director

[3:01:03] Voice 9: sitting amongst us right now and who's probably sitting there going i love the financial simplicity

[3:01:11] Voice 9: of the islands trust relative to a regional district but for your constituents their regional

[3:01:20] Voice 9: district relationship is as important as the islands trust one right and we have to have

[3:01:25] Voice 9: arrangements with them and understanding. So I have arrangements with the CAOs we meet fairly

[3:01:30] Voice 9: significantly, but each of them has a different regime and a different political flavor and

[3:01:34] Voice 9: direction. And we have protocol agreements with many of those. It's a significant challenge to

[3:01:41] Voice 9: maintain those on a consistent basis, but we do a reasonably good job. Now, this does no justice,

[3:01:50] Voice 9: but of course, we're working with MLAs, your MLAs, the Ministry of Municipal Affairs.

[3:01:56] Voice 9: I know most of those people, many of the staff do, and many of you do as well.

[3:02:00] Voice 9: The people in the ministry, the minister and other senior staff.

[3:02:05] Voice 9: MER, the Ministry of Environment.

[3:02:07] Voice 9: We have relationships with universities and educational institutions, NGOs throughout the area, and community associations and groups.

[3:02:17] Voice 9: Part of our engagement muscle that we, it's fine to have an agreement.

[3:02:20] Voice 9: It's not great to have an agreement that's 15 years old and you haven't opened it.

[3:02:24] Voice 9: I think we have 185 agreements

[3:02:27] Voice 33: am I underselling it okay

[3:02:34] Voice 9: 125 we have a lot of agreements if we

[3:02:38] Voice 9: went and added them all up they need to be refreshed in some way tools of the trade so

[3:02:45] Voice 9: here I'm into my conclusion we'll talk later about decision making fairness and principles

[3:02:51] Voice 9: of natural justice you have got policies that say that you will make decisions based on natural

[3:02:56] Voice 9: justice. And we'll briefly review what that is and that you would make structured decisions as

[3:03:03] Voice 9: you deliberate. We'll talk later about working with staff, working with the public. There's

[3:03:09] Voice 9: been some specific questions around freedom of information, conflict of interest in open meetings

[3:03:14] Voice 9: and standards of conduct. So that's a little bit later today. And of course, workflow, project

[3:03:19] Voice 9: management and resource allocation. Any organization like ours needs to really take those on.

[3:03:25] Voice 9: So with that, I'm just going to go to a last slide and my colleagues have talked about some of the trends that we're seeing.

[3:03:35] Voice 9: I think there's a reference to climate change that was made earlier.

[3:03:41] Voice 9: Trustee Graham brought that to the fore around the complexities of what islands are facing with regards to climate change.

[3:03:48] Voice 9: We had the last Trust Council, it's always fascinating, that was around the table.

[3:03:56] Voice 9: One of the number one or number two things that was mentioned as priorities for that Trust Council.

[3:04:03] Voice 9: And of course we shift the organization to those ends.

[3:04:08] Voice 9: So we're seeing that and being communicated by others around climate change.

[3:04:15] Voice 9: Reconciliation without question.

[3:04:17] Voice 9: June. The governance review, both from a public perspective and interior to the organization,

[3:04:25] Voice 9: you know, two or three years of work on that. There is a document out there. There's a new

[3:04:31] Voice 9: committee that's going to take those elements up and deliver something back to you. So that's one

[3:04:36] Voice 9: of the trends, governance. Housing, of course, it's already been expressed. There is a regular

[3:04:41] Voice 9: provincial download of different functions but there are gaps and I if you're of the mind that

[3:04:48] Voice 9: the trust does too much before you answer that question see if there's a gap between what we do

[3:04:56] Voice 9: and the province does and whether your constituents want the gap filled people know what I mean by

[3:05:06] Voice 9: that is the province going to come down and fill that gap or are you going to go up and fill it

[3:05:12] Voice 9: so that's a thought for you as you consider where you want to put your time and resources

[3:05:18] Voice 9: uh social media i'm getting a little bit older

[3:05:24] Voice 9: i i what's so great i just so love social media um and

[3:05:30] Voice 33: um we have to figure out as an organization

[3:05:38] Voice 9: we monitor it our staff are aware of it we don't we don't operationalize social media

[3:05:47] Voice 9: your political people you do um and um how are we going to bridge that gap um how are we making

[3:05:58] Voice 9: decisions based on this i don't think there is one you know organizational answer for that

[3:06:03] Voice 9: everyone i know in this business is dealing with the same challenge um it might be a conversation

[3:06:08] Voice 9: worth having uh the job market we talked about budget pressures and working out of scope so

[3:06:15] Voice 9: So that's my first 45 minutes, 50 minutes with you.

[3:06:18] Voice 9: I'll return it to you, Chair Luckham, if you want to ask some questions.

[3:06:22] Voice 9: This is really fairly non-controversial and exciting part of the start of the orientation process.

[3:06:30] Voice 9: We'll return after lunch with a discussion around the conservancy, and then we'll get into governance and workflow of the organization.

[3:06:38] Voice 9: So any questions?

[3:06:43] Voice 33: Toby Elliott.

[3:06:46] Voice 26: Thank you.

[3:06:47] Voice 26: Thank you. Perhaps not a question for right now, but could we have some examples of ways that Trust Council has been asked to work out of scope, or asking staff to work too much, just so we can have some idea of what that looks like?

[3:07:07] Voice 33: Sure.

[3:07:09] Voice 9: I would say water. Water would be a really good example.

[3:07:13] Voice 9: we could have a good conversation around water management in British Columbia and the approval

[3:07:20] Voice 33: process for a lot, an area,

[3:07:26] Voice 9: a sub-watershed or a watershed based on volume and the different

[3:07:33] Voice 9: agencies that make those approvals is exactly

[3:07:39] Voice 33: that. I think exactly a great example of that.

[3:07:41] Voice 33: Thanks for the question.

[3:07:46] Voice 12: Any other questions? Don't want to get between you and lunch,

[3:07:50] Voice 12: but it looks like you've managed to raise a level of interest.

[3:08:06] Voice 12: Right, so lunch is downstairs

[3:08:08] Voice 12: and I apologize for the little bit of overtime here,

[3:08:13] Voice 12: but do wanna keep us on schedule.

[3:08:14] Voice 12: So let's be back here at one o'clock promptly in our seats

[3:08:17] Voice 12: and we will continue with the rest of the day.

[3:08:20] Voice 12: Thank you everybody.

[4:03:04] Voice 33: And then finally, it

[4:03:05] Manager Emmings: requires that the board, once it undertakes those funds and lands, that it care for those lands moving forward and administer them.

[4:03:15] Manager Emmings: I should say we don't do this in isolation.

[4:03:18] Manager Emmings: So while we're a separate corporate body, we do work with other bodies of the Islands Trust.

[4:03:24] Manager Emmings: We do this through memoranda of agreement.

[4:03:26] Manager Emmings: So each of your local trust committees actually has a memorandum of agreement with the Islands Trust Conservancy Board as to how we overlap and where we will consult each other in our work.

[4:03:36] Manager Emmings: I encourage you to have a look at those. They're available on the website.

[4:03:40] Manager Emmings: There is also a coordination policy in the trust policy manual that talks about how planning services and Islands Trust Conservancy refer information back and forth.

[4:03:50] Manager Emmings: and what applications you might be receiving that you should refer to Islands Trust Conservancy

[4:03:55] Manager Emmings: and what work we do that should be referred to you for information or for comment.

[4:04:01] Manager Emmings: And then finally, our formal mechanism for liaising with Trust Council is actually through

[4:04:07] Manager Emmings: the Executive Committee. And we meet at least once with the Executive Committee to discuss

[4:04:11] Manager Emmings: once each year to discuss any matters that might overlap. Okay, so I'm going to start getting into

[4:04:20] Manager Emmings: to hopefully some less text heavy slides.

[4:04:23] Manager Emmings: And this is just a beginning.

[4:04:25] Manager Emmings: Our mission as determined

[4:04:27] Manager Emmings: by the Trust Islands Trust Conservancy Board

[4:04:30] Manager Emmings: is to protect special places by encouraging undertaking

[4:04:33] Manager Emmings: and assisting in voluntary conservation initiatives

[4:04:37] Manager Emmings: within the trust area.

[4:04:38] Manager Emmings: And this is, you'll notice that this presentation

[4:04:41] Manager Emmings: and a lot of the materials that we provide

[4:04:43] Manager Emmings: have a slightly different look.

[4:04:44] Manager Emmings: And it's one of those reasons is because the work we do

[4:04:47] Manager Emmings: is to encourage people to voluntarily look at conservation measures on land that they manage.

[4:04:55] Manager Emmings: And so we're trying to present that friendly, welcoming kind of image, I suppose.

[4:05:06] Manager Emmings: Alongside our mission and the work that we do that is really mandated by the Islands Trust Act,

[4:05:12] Manager Emmings: and this has been a theme for today, I've been listening to all of you talk about your priorities

[4:05:17] Manager Emmings: and it seems to be coming up and I'm really glad because it is coming up for us at Islands Trust

[4:05:22] Manager Emmings: Conservancy as well this important theme around reconciliation and working with First Nations

[4:05:27] Manager Emmings: so a couple of years ago Islands Trust Conservancy actually three years ago Islands Trust Conservancy

[4:05:32] Manager Emmings: passed a reconciliation declaration to kind of set out its intentions with respect to this

[4:05:38] Manager Emmings: and the first piece is around acknowledging that the lands and waters that we work in

[4:05:43] Manager Emmings: are the home of Indigenous peoples who've been here since time immemorial.

[4:05:48] Manager Emmings: Secondly, it's a promise that we will work and strive

[4:05:51] Manager Emmings: to create opportunities to share knowledge and share understanding

[4:05:55] Manager Emmings: and to collaborate with the people that have been here since time immemorial.

[4:06:01] Manager Emmings: And then finally, it commits us to doing the work that we do

[4:06:06] Manager Emmings: with respect and by honouring Indigenous peoples.

[4:06:19] Manager Emmings: and i'm going to talk with you a little bit about some of the ways we do that reconciliation as i go

[4:06:24] Manager Emmings: through the presentation um so the people of the island stress conservancy uh we have the board

[4:06:30] Manager Emmings: members of course but we also have a a staff of eight well 7.6 full-time employees and one co-op

[4:06:38] Manager Emmings: student um one well one of those is actually funded through a species at risk grant that we

[4:06:45] Manager Emmings: have and so is our co-op student each year and the remainder are funded through trust council

[4:06:53] Manager Emmings: and before I start to move into some of the work that they do I also want to provide a little bit

[4:06:59] Manager Emmings: of the basis a grounding if you like of why we do the work that we do so many of you probably

[4:07:07] Manager Emmings: recognize this already but most of the islands trust area is held as privately held lands

[4:07:12] Manager Emmings: I've heard it come up with respect to some of the housing issues that you're talking about

[4:07:17] Manager Emmings: It comes up for us as well when we talk about the natural species that live here and the challenges of working in a landscape where there is a concept of private land ownership.

[4:07:29] Manager Emmings: The area is also really highly rich in terms of its biodiversity.

[4:07:35] Manager Emmings: It has, I think, over 300 species at risk and has a number of ecosystems at risk.

[4:07:41] Manager Emmings: And we kind of know that it's special just by the fact that most of us really enjoy living here and that many First Nations lived here.

[4:07:49] Manager Emmings: in early, well, still currently, but also for many thousands of years before us.

[4:07:58] Manager Emmings: The area that we live in is also nestled within some, currently within urban centers. So we have

[4:08:03] Manager Emmings: Vancouver, Nanaimo, Victoria, all very close. So there's always this pressure for the landscape to

[4:08:10] Manager Emmings: be developed and changed and shifted and taken out of its more natural settings. So we're seeing

[4:08:17] Manager Emmings: loss of biodiversity. And so for Island Stress Conservancy, we see that relationship with private

[4:08:24] Manager Emmings: landowners is really key to trying to preserve and protect the lands and the species that we

[4:08:29] Manager Emmings: have in our region. We also know that resources are limited. So one of our big functions is that

[4:08:37] Manager Emmings: we work to do conservation planning and to try to strategically think about where we put our

[4:08:42] Manager Emmings: resources. So the Conservancy has four goals. The first is around knowledge-based conservation

[4:08:48] Manager Emmings: planning. So bringing in information so that we can make good decisions. The second is collaboration

[4:08:55] Manager Emmings: with First Nations and building those relationships because the nations that are here are intricately

[4:09:00] Manager Emmings: connected with the land. The third is around protecting core conservation areas. And then

[4:09:07] Manager Emmings: the fourth is making sure that we're a strong organization and that we put forward a strong

[4:09:11] Manager Emmings: voice for nature conservation. So just I'm going to run through a few slides about each of these

[4:09:19] Manager Emmings: and then I'll wrap up with as I was saying before some of the trends. Collection of information and

[4:09:27] Manager Emmings: this actually is an area that we work very closely with Islands Trust Council as well as with local

[4:09:33] Manager Emmings: trust committees. We do collect a lot of information through mapping resources and the slide that you

[4:09:38] Manager Emmings: see in front of you shows some of our bulk help mapping that we did last year and that can help

[4:09:44] Manager Emmings: to inform some of the work that you do. We do a lot of analysis of the information that comes in

[4:09:49] Manager Emmings: so you know if you bring in kelp mapping or eelgrass mapping or landscape level mapping or

[4:09:56] Manager Emmings: even things like housing footprints and things like that you can take all that information to

[4:10:01] Manager Emmings: try to synthesize where areas of high priority for conservation exist and and use that to kind

[4:10:08] Manager Emmings: of inform the work that we do and then finally we do surveys and we're starting to touch into

[4:10:14] Manager Emmings: some research work in terms of applied biology as well of course all of this is connected to

[4:10:23] Manager Emmings: some of our core mandate, which is around preserving and protecting land. And if you

[4:10:29] Manager Emmings: haven't already, I encourage you to go to our website. There's a little button that you can

[4:10:34] Manager Emmings: click on the Islands Trust Conservancy page that takes you to a tour of some of our protected

[4:10:38] Manager Emmings: places. And you can click on each of these. These dots are a scattering of the protected places

[4:10:44] Manager Emmings: throughout the islands. And if you click on each of them, it will tell you a little bit more about

[4:10:48] Manager Emmings: that place and you'll notice that each of your local trust areas has a dot or in many cases

[4:10:54] Manager Emmings: many dots. Currently we protect about 1,375 hectares or 3,400 acres and it's held as 113

[4:11:05] Manager Emmings: properties. So I'll just take you through a couple of the properties that we acquired recently to

[4:11:12] Manager Emmings: give you a sense and a flavor for the work that you might do if you were to join the Islands Trust

[4:11:16] Manager Emmings: Conservancy Board. This is a picture of Betty Swift and her daughter and her son-in-law over

[4:11:23] Manager Emmings: on Link Island. This is a project that just closed. I think it was in April of this year.

[4:11:30] Manager Emmings: And the reason I put it up on the in the slide deck is really to just let you know how much

[4:11:37] Manager Emmings: of this work is about relationship building and talking with people. This is a family that we

[4:11:43] Manager Emmings: worked with for over 10 years to try to figure out a mechanism for setting aside their land for

[4:11:49] Manager Emmings: conservation. They began by entering our NAPTEP program, which is actually a trust council

[4:11:54] Manager Emmings: program. And then as Betty Swift was getting close to the end of her life, she decided that

[4:12:00] Manager Emmings: she actually wanted to leave her island with Islands Trust Conservancy. And it has been

[4:12:07] Manager Emmings: valued at almost four million dollars and it was a straight out big gift and has some lovely

[4:12:14] Manager Emmings: sensitive ecosystems and will be a full island for conservation over the next many hundreds of years

[4:12:22] Manager Emmings: and part of the work that we were able to do as we worked with these landowners and did some of

[4:12:27] Manager Emmings: that survey work was to find nesting screech owls western screech owls which are a rare species in

[4:12:33] Manager Emmings: our area. And now we're looking at how we care for and steward that population. Another program

[4:12:42] Manager Emmings: that we run on behalf of Trust Council that I actually just mentioned is the NAPTEP, Natural

[4:12:48] Manager Emmings: Area Protection Tax Exemption Program. And we recently took a conservation covenant through

[4:12:54] Manager Emmings: that called Moss Mountain over on Salt Spring Island. And this was 45 hectares of land,

[4:13:02] Manager Emmings: land undeveloped land including creeks forest and a moist moist forest at the base of the land

[4:13:08] Manager Emmings: dry forest at the top and the beauty of it is it connects into Sansom Narrows and across Sansom

[4:13:13] Manager Emmings: Narrows over to the Cowichan Valley where there is protected land and for those of you who live

[4:13:18] Manager Emmings: on Salt Spring and like to see some of the large mammals that come over this is a really important

[4:13:23] Manager Emmings: area where they swim across. I'm going to try and pick up the pace because I think I'm running a

[4:13:30] Manager Emmings: little over. So one of the things that we commit to do when we take on properties is annual

[4:13:36] Manager Emmings: monitoring and caring for lands. So all of these properties typically get monitored on an annual

[4:13:42] Manager Emmings: basis to make sure that they're being well cared for. And to do that, we work with over 150

[4:13:50] Manager Emmings: landowners and partners. As we move through some of the management for these areas, we are really

[4:13:58] Manager Emmings: careful to make sure that we're actively managing them. So we work with community organizations on

[4:14:03] Manager Emmings: each of your islands to try to plant and to restore areas that require care. This is one of

[4:14:12] Manager Emmings: my favorite photos. And some of that restoration involves working with folks to do really active

[4:14:18] Manager Emmings: work. And this is a photo of some work we did over on Sydney Island where we removed some invasive

[4:14:24] Manager Emmings: of parrot's feather which is a wetland species and you in many cases need lots of people and lots of

[4:14:32] Manager Emmings: concerted effort to do that. And then finally the most recent program that we've been running

[4:14:39] Manager Emmings: is our species at risk program to do ecosystem restoration and enhancement for species at risk

[4:14:45] Manager Emmings: and hopefully you'll hear a lot about this moving forward into the next little while.

[4:14:54] Manager Emmings: so throughout all of this um we're starting to run the um the threads and weave together the

[4:15:03] Manager Emmings: the basket if you like of reconciliation um for us a lot of our work in recent times has been about

[4:15:10] Manager Emmings: building relationships so we are trying to actively make sure that we sit down with nations

[4:15:17] Manager Emmings: when we do things like restoration work we have a project on sydney island where we're working with

[4:15:23] Manager Emmings: many nations to try to work on deer management over there. We also have programs that I think

[4:15:31] Manager Emmings: actually, you

[4:15:33] Voice 32: know, we're

[4:15:34] Manager Emmings: also working when we do property management to make sure we bring

[4:15:37] Manager Emmings: knowledge holders with us if we're doing work where there could be impacts to cultural features

[4:15:41] Manager Emmings: so that they can monitor us as we do that work. And then we're also looking at broadening our

[4:15:48] Manager Emmings: concept of reconciliation so you'll see this sign on the slide right now is actually our most recent

[4:15:54] Manager Emmings: signage at elder cedar and we brought in an indigenous artist to help us to create that

[4:15:59] Manager Emmings: signage and we're also working as much as possible to bring in indigenous resources through employment

[4:16:07] Manager Emmings: as well um finally just a couple more slides um i think director freighter alluded to this in her

[4:16:19] Manager Emmings: talk earlier today is that we are really starting to focus um over the last couple years on strategic

[4:16:25] Manager Emmings: giving um we're finding that there are a lot of people who support this work and want to actively

[4:16:31] Manager Emmings: support this work and in order to do that we need to have the resources to accept donations and to

[4:16:36] Manager Emmings: work with donors um so we have a fund development program that is now working with donors but also

[4:16:42] Manager Emmings: working with advisors to donors to try to help people to contribute their money and their time

[4:16:51] Manager Emmings: to the Islands Trust Conservancy. One of the funds that we run through that is the Opportunity Fund

[4:16:57] Manager Emmings: Program, which offers grants to islanders or to island communities. And over the last 15 years of

[4:17:06] Manager Emmings: the program, we've had over $125,000 worth of grants go out. This is a little bit of a dated

[4:17:11] Manager Emmings: slide. And that has helped to support conservation on over $47 million worth of land. So I said I

[4:17:20] Manager Emmings: would get to some of the trends and opportunities and challenges. If you join the board, you would

[4:17:28] Manager Emmings: have the opportunity to help us solve some of these emerging opportunities. The first is that

[4:17:34] Manager Emmings: we are growing. So we do, you will notice we had 113 properties up on that first slide.

[4:17:39] Manager Emmings: um those new properties are generating more work for us um just by nature of the number but also

[4:17:47] Manager Emmings: because we are seeing emerging trends in terms of climate change that are actually expanding the

[4:17:52] Manager Emmings: scope of the work that we're doing first nations and reconciliation work is also driving an increase

[4:17:59] Manager Emmings: to our work program um as it must um the fact that our donor program and our grants programs

[4:18:07] Manager Emmings: programs are growing is putting pressure on some of our work.

[4:18:12] Manager Emmings: Social media, I think the CAO,

[4:18:14] Manager Emmings: Hudson Pillar alluded to this social media, digital communications,

[4:18:17] Manager Emmings: different ways of communicating that is also adding complexity to our work.

[4:18:24] Manager Emmings: And then finally, not to be omitted,

[4:18:26] Manager Emmings: just the changes that are being necessitated by technology coming up.

[4:18:33] Manager Emmings: So some of the tools that we can use to

[4:18:36] Manager Emmings: manage these increasing number of properties and increasing number of issues are technological

[4:18:41] Manager Emmings: solutions. But we need to onboard those technological changes in a responsible way

[4:18:48] Manager Emmings: and move towards training staff to be able to use them in a good way. So if you want to learn more,

[4:18:57] Manager Emmings: there's lots of places to get information. You can subscribe to our e-news on the website.

[4:19:01] Manager Emmings: website we have a twitter and a facebook page we also have a new youtube channel where you can see

[4:19:08] Manager Emmings: videos about some of the properties that we've worked on and then of course if you're if you

[4:19:13] Manager Emmings: prefer something in paper form we do have a newsletter called the heron and that has some

[4:19:18] Manager Emmings: really great highlights of our work so thank you very much for your time and for giving me a few

[4:19:24] Manager Emmings: moments and feel free to reach out with any questions should you have any so thank you

[4:19:31] Voice 12: Kate for that very thoughtful presentation. Ben Mayberry, I saw your hand go up. You have a

[4:19:38] Voice 12: question?

[4:19:40] Voice 8: Yeah. Hi, Kate. So when we talk about reconciliation, I know you referred earlier to

[4:19:45] Voice 8: the gifts that come to the Conservancy. I know that, you know, when we think about reconciliation,

[4:19:55] Voice 8: where are you at with co-management models that, you know, sort of respect the wishes of the

[4:20:00] Voice 8: of the people that are giving the land,

[4:20:02] Voice 8: but also respecting locals First Nations

[4:20:05] Voice 8: and their traditional rights.

[4:20:07] Voice 8: And so where are you at with that sort of process?

[4:20:13] Manager Emmings: Yeah, that's a great question.

[4:20:14] Manager Emmings: And you saw that it was one of our,

[4:20:16] Manager Emmings: I think emerging opportunities,

[4:20:18] Manager Emmings: challenges and trends, right?

[4:20:20] Manager Emmings: So right now we refer all of our property management plans

[4:20:25] Manager Emmings: as well as our regional conservation plan

[4:20:27] Manager Emmings: to First Nations for comment and for,

[4:20:32] Manager Emmings: and for any guidance. We have heard back from nations that they would like more involvement

[4:20:40] Manager Emmings: in terms of taking on lands and co-management has sort of crept into conversations. But what

[4:20:46] Manager Emmings: I will say is I think we're really still at the early stages of exploring what that means

[4:20:51] Manager Emmings: and some of the complexities that come up for us and I certainly can't solve these problems

[4:20:58] Manager Emmings: are things like the way land is held, for example, in our area and the very, I guess,

[4:21:06] Manager Emmings: colonial way that land is held in title and how that legal system works. And so we're trying to

[4:21:16] Manager Emmings: explore ways that we can work collaboratively to, I don't know if get around that is right,

[4:21:23] Manager Emmings: but to to try to facilitate better relationships there so i don't think that that's a full answer

[4:21:29] Manager Emmings: but i imagine over the next i actually think over the next five years three to five years we're

[4:21:34] Manager Emmings: going to be seeing a lot of movement on what that what kind of what that might look like yeah

[4:21:41] Voice 33: thank you any

[4:21:46] Voice 12: other questions all right not seeing any let's move on into the next

[4:21:53] Voice 12: session then and that's our governance and who is taking the lead on that one thank

[4:22:02] Voice 33: you

[4:23:16] Voice 33: we need do we have a lapel mic we'll

[4:23:22] Voice 9: get lapel mics for next time uh thank you trust council uh

[4:23:28] Voice 9: thanks for sticking with us and keeping your focus it's tough um you know the air gets thin

[4:23:34] Voice 9: at this altitude and um we're into an interesting topic so for the rest of the day we're going to do

[4:23:43] Voice 9: about 45 minutes or an hour talking about governance and how we work together because

[4:23:49] Voice 9: all of this is about how do we get going reasonably as soon as we can collectively at

[4:23:57] Voice 9: your ltcs you're going to meet again in two weeks at trust council then the next time you're going

[4:24:03] Voice 9: going to meet likely is in March with a budget focus. So it's all about investing in those

[4:24:10] Voice 9: moments. And some of your LTCs will have met in that January, February period, maybe once,

[4:24:20] Voice 9: and maybe some not at all. I don't know. So what we're going to talk about is governance and

[4:24:25] Voice 9: workflow. And there's going to be a couple scary schematics that I throw up here, and I expect

[4:24:33] Voice 9: outrage um or at least some questioning around the decision making process and that's fine i'm not

[4:24:40] Voice 9: there are some time tested processes that work here at the allen's trust and there's some that

[4:24:48] Voice 9: need reconsideration and we're open to continually having that conversation so we launch

[4:24:58] Voice 38: how

[4:25:00] Voice 9: does work get done and how do we achieve so i'm going to talk about the workflow and

[4:25:06] Voice 9: business operations of the islands trust and do you imagine some of your projects

[4:25:12] Voice 9: in that cycle we'll talk about role definition um what election in functioning public sector

[4:25:21] Voice 9: organization what do elected officials do you decide and what do staff do we do research and

[4:25:28] Voice 9: make recommendations and then some quick tips and next steps and certainly if someone has a question

[4:25:34] Voice 9: or wants to tease out an idea we can do that but this is a very practical slide and that is these

[4:25:45] Voice 9: these eight things you need to become familiar with so I'm just going to go through what they

[4:25:49] Voice 9: are many of you know them intimately you're going to be getting agendas electronically

[4:25:57] Voice 9: electronically. Not that many years ago, when you got an agenda for Trust Council. In fact,

[4:26:03] Voice 9: I'm offended that people complain about the depth of the agendas now, because they used to be

[4:26:08] Voice 9: that big. And they were all on orange paper, I think, or pink paper, and they weighed 10 pounds

[4:26:17] Voice 9: each. And we had to get it to you in each of your jurisdictions in time for the meeting.

[4:26:22] Voice 9: so things have moved forward um so these are the the slimmest agendas we've had yet so you're

[4:26:30] Voice 9: going to be having ltc agendas and trust council agendas coming your way all jokes aside we know

[4:26:38] Voice 9: they're voluminous particularly the trust council ones and we can talk about that the fuel how do

[4:26:45] Voice 9: we track the work you're going to hear the word fuel over and over again it's the follow-up action

[4:26:51] Voice 9: list so there's one for trust council there's one for executive committee there's a fuel for

[4:26:58] Voice 9: all of our council committees and your local trust committee has them and this was a great

[4:27:05] Voice 9: idea I think this was put in place 20 years ago lots of local governments haven't figured this

[4:27:10] Voice 9: one out but you have a visual constant reminder of what you've asked it said be done and you'll

[4:27:18] Voice 9: you'll get a status update on where it's at.

[4:27:20] Voice 9: Sometimes nothing will have been done

[4:27:22] Voice 9: and there'll be reasons for it.

[4:27:23] Voice 9: And sometimes an item will be complete.

[4:27:25] Voice 9: So that's your management tool.

[4:27:26] Voice 9: Your work program.

[4:27:28] Voice 9: Each of the entities we've talked about has a work program.

[4:27:32] Voice 9: When I arrived at the Islands Trust,

[4:27:35] Voice 9: each of you had three work program items,

[4:27:41] Voice 9: each local trust committee.

[4:27:42] Voice 9: So what's three times 13?

[4:27:46] Voice 9: Anybody?

[4:27:47] Voice 9: Post lunch?

[4:27:49] Voice 9: 39?

[4:27:50] Voice 9: Okay.

[4:27:51] Voice 9: Each council committee had three.

[4:27:55] Voice 9: So that's another 15.

[4:27:59] Voice 9: Then our strategic plan had, I think, 60 to 75.

[4:28:06] Voice 9: So we're over 100 individual projects.

[4:28:12] Voice 9: And these are the same five people managing the 100 projects with the 50 staff or 55 staff.

[4:28:18] Voice 9: staff so to a certain degree there's just there's an overload of project work um so you're going to

[4:28:29] Voice 9: have a as you step into each of your ltcs you're going to have a top project or and one project

[4:28:35] Voice 9: that you've got funding for that you're accelerating then you'll have a list for the

[4:28:39] Voice 9: future maybe those are the issues you got maybe you take the main thing that you got elected for

[4:28:45] Voice 9: and you make that you talk with your uh the members of the ltc and you go we got to do this

[4:28:50] Voice 9: we've got to get it on it now we need a two-year horizon or whatever it is and you invest that time

[4:28:56] Voice 9: and we try and be successful in that project and then we have other projects that are on that list

[4:29:01] Voice 9: if we get things done we go to the next one and that's the same for council committees and others

[4:29:07] Voice 9: so think about that process and how you relate to it and whether you agree with it community

[4:29:12] Voice 9: Community engagement. We do have community engagement at the Islands Trust.

[4:29:16] Voice 9: It needs to be more robust across the region and particularly in this area.

[4:29:24] Voice 9: As you consider solving some community problem, we don't get out into community to discuss that early enough in the discussion.

[4:29:34] Voice 9: Right. It's usually when we've got some process in place already.

[4:29:38] Voice 9: Even though there's been this public discussion at the LTC meeting, there is an early community engagement.

[4:29:44] Voice 9: I think that's a reasonable statement.

[4:29:48] Voice 9: Referrals. We're not alone. For every bylaw decision or any major endeavor, you are referring to First Nations, you're referring to others.

[4:29:57] Voice 9: And getting those responses back.

[4:30:00] Voice 9: And remember in one of our evening sessions, we talked about, are you a trustee who's just

[4:30:03] Voice 9: alone responding to their constituents?

[4:30:05] Voice 9: And I pitched the case that actually you do have that, of course, but you also have two

[4:30:11] Voice 9: or three other roles, particularly the role to the wider province that is subscribed to

[4:30:18] Voice 9: you, and that's how you satisfy that for the referral process.

[4:30:22] Voice 9: We have a strategic plan.

[4:30:24] Voice 9: Let's not spend a lot of time on that today.

[4:30:26] Voice 9: In December, we will speak about it, but you have a strategic plan.

[4:30:29] Voice 9: There is, of course, the budget process and the means by which you get ideas to discuss is through requests for decision, RFDs that show up on your agendas and briefings.

[4:30:44] Voice 9: So an RFD is asking you to make a decision and a briefing is informing you of something.

[4:30:54] Voice 9: Yes.

[4:30:55] Voice 9: Yes.

[4:30:57] Voice 30: For community engagement, it came up multiple times here at the table, and I know it's a major

[4:31:03] Voice 30: issue in many communities. Can you speak to the differences between forms of community engagement

[4:31:11] Voice 30: that may or may not require public meeting status? So like community information meetings versus

[4:31:17] Voice 30: like hanging out and chatting with your community in the coffee shop, like that type of thing?

[4:31:23] Voice 9: I can anecdotally do that right now

[4:31:27] Voice 9: and we'll do it in detail in December

[4:31:29] Voice 9: because I've got a separate brilliant presentation on it

[4:31:34] Voice 9: this is one of the more

[4:31:36] Voice 9: the open meeting rule is one of the more confounding and challenging things

[4:31:39] Voice 9: when you come from a small community

[4:31:41] Voice 9: it doesn't make sense that you and your co-trustee

[4:31:45] Voice 9: can't go hang out in someone's backyard and chat through the issues

[4:31:49] Voice 9: it's not democratic if we can't do that

[4:31:53] Voice 9: that competes with another value which is transparency so there's a series of meeting

[4:32:00] Voice 9: rules in bc around the open meeting rule section 90 of the community charter that says that you

[4:32:06] Voice 9: a quorum of you you just happen to be small so i get it but a quorum of elected officials can't

[4:32:13] Voice 9: get together with a selected body without making it available for all people to attend

[4:32:18] Voice 9: end. Some of you are going to violate this rule. And I am the receiver of all phone calls

[4:32:31] Voice 9: associated with that. So I want our relationships to be awesome, fun, and exciting and moving

[4:32:39] Voice 9: towards the future. But I know this is going to happen. And we can put ourselves in legal jeopardy

[4:32:46] Voice 9: if we don't honor this. So we have to invest an hour or an hour or two walking through what can

[4:32:51] Voice 9: can we do? How do we have those informal community conversations? A trustee could probably host

[4:32:57] Voice 9: something and have a conversation around it. You could have an educational session and we'll work

[4:33:03] Voice 9: through all the open meeting rule stuff. In-year binders is not a bad walkthrough. It's a little

[4:33:09] Voice 9: complicated, but we'll get there. So that's not a good enough answer for right now, but it's an

[4:33:16] Voice 9: an important one to carry on with oh okay

[4:33:21] Voice 32: yes

[4:33:24] Voice 29: um so the strategic plan and you don't need to answer

[4:33:29] Voice 29: it right now but should that strategic plan be more like a corporate plan that has everything

[4:33:35] Voice 29: in it and gets updated regularly because that strategic plan is quite light on detail

[4:33:42] Voice 29: tell. And it doesn't really connect directly to financial planning. And, you know, when you look

[4:33:50] Voice 29: at it, and look at the proposed budget that was put against those items, there's no tracking of

[4:33:57] Voice 29: what happened. So that strategic plan was created, put in the website in 2019. And I think it should

[4:34:06] Voice 29: be a live document and that it should contain a lot more detail and it should be like a corporate

[4:34:12] Voice 29: plan that has everything in there okay but but i know you're going to talk about it later so that's

[4:34:18] Voice 29: fine sure

[4:34:22] Voice 33: was there another question it was grant scott okay thank you

[4:34:31] Voice 39: what i understand about alex

[4:34:34] Voice 39: and i meeting is that basically as long as we weren't discussing anything that was going to

[4:34:43] Voice 39: end up at the ltc that could result in some kind of a decision so if we were meeting with somebody

[4:34:50] Voice 39: on hornby on the local group that's involved in communications we're talking simply about

[4:34:56] Voice 39: communications on the island that isn't anything that's going to affect any kind of a permit or

[4:35:02] Voice 39: or anything else. And it was fine for the two of us to meet with that person. So that's what a

[4:35:09] Voice 39: lawyer told us. So is that not

[4:35:10] Voice 33: true, Russ, from what I hear you saying? I think

[4:35:18] Voice 9: we could probably

[4:35:18] Voice 9: mind 10 or 12 different specific instances right now that we could say that's probably fine.

[4:35:25] Voice 9: I suggest let's wait, let's have the session, and let's walk through some scenarios associated with

[4:35:31] Voice 9: the open meeting rule. Because it's going to be the number one thing, as well as conflict of

[4:35:35] Voice 9: interest that's going to get that's going to take up our time um like

[4:35:41] Voice 33: um i'd say probably not

[4:35:47] Voice 33: because

[4:35:50] Voice 9: what often happens is people get together and keep in mind the reason i'm defending in my

[4:35:57] Voice 9: speaking here a provincial community charter section right and it's there because we've had

[4:36:05] Voice 9: many decisions made by select people in privileged positions who've made these decisions

[4:36:11] Voice 9: in private. And we only, the community charter is how old, right? So how long have we had the

[4:36:20] Voice 9: burden of sharing this information with others? Much less time. Finding the sweet spot for those

[4:36:26] Voice 9: things is fine. As you've just described it, probably, you could probably do it. But inevitably,

[4:36:33] Voice 9: those getting people together informally with a couple of people usually is related to something

[4:36:41] Voice 9: something you're going to decide on in the future.

[4:36:43] Voice 9: If it can just stick to some generic topic

[4:36:46] Voice 9: that's associated with your LTC, it's probably fine.

[4:36:49] Voice 9: But there's some nuances to it.

[4:36:54] Voice 9: I know we're returning.

[4:36:55] Voice 33: And Alex,

[4:36:56] Voice 33: you're talking about next week.

[4:37:02] Voice 14: Yeah, we have a meeting next week.

[4:37:04] Voice 14: That's what Grant is referring to.

[4:37:05] Voice 14: That's why we want to know now, as opposed to December.

[4:37:08] Voice 14: It's the head of HIRA, Form BIDEN Great Paris.

[4:37:12] Voice 14: And it's basically about how we can communicate better with our

[4:37:17] Voice 14: community on um just getting people more involved and coming to meetings and because it's not

[4:37:23] Voice 14: working we're not communicating properly so that's basically what the meeting is going to be about

[4:37:27] Voice 14: so is that okay yeah

[4:37:31] Voice 9: if it was me it was me i'd go to that meeting yeah i think you're okay there

[4:37:37] Voice 9: thank you russ and let let's uh think of these scenarios i'll think of some scenarios and let's

[4:37:44] Voice 9: try and get this the best in the best position we can no one wants to be saying community

[4:37:49] Voice 9: Community members can't meet with their elected officials up here.

[4:37:51] Voice 9: And I'm not the arbiter of all this.

[4:37:54] Voice 9: But last term, we're this close to court.

[4:37:57] Voice 9: This close to court.

[4:38:01] Voice 9: And really, the jeopardy is the failure of any associated bylaw.

[4:38:05] Voice 9: It tends not to be personal.

[4:38:09] Voice 9: All that work gets thrown out.

[4:38:14] Voice 9: Okay.

[4:38:17] Voice 9: I'm going to move on, but we know we've got a topic to mine in the future.

[4:38:21] Voice 9: So the work program system, all the carbohydrates are probably kicking in right around the time I'm going to get into this.

[4:38:29] Voice 9: So that's probably a good thing.

[4:38:33] Voice 9: As you have an idea, spend the time around problem identification.

[4:38:37] Voice 9: All organizations aren't great at this, and we've got to get better at it, and that is what are we trying to solve and what tools do we have available for us to do it?

[4:38:48] Voice 9: And in our case, financial limitations, staff limitations, our authorities, how often is the Owens Trust asked to be the patron saint of many causes?

[4:38:59] Voice 9: And half of your time is spent trying to solve something that you actually can't.

[4:39:07] Voice 9: So narrowing that and that's getting you language to assist with that, that's going to be something.

[4:39:11] Voice 9: So that's the reality check.

[4:39:13] Voice 9: and then providing clear direction after you've consulted with others with what you want to do.

[4:39:18] Voice 9: I love this meeting because if any of you are out there campaigning saying the staff are in charge,

[4:39:26] Voice 9: we've got to stop it. I love this meeting because this is where you find out we're not.

[4:39:31] Voice 9: You guys are in charge and we're just trying to follow these processes.

[4:39:36] Voice 9: processes. Where it gets a little mucky is if the direction's unclear, we'll come up with options

[4:39:45] Voice 9: and we'll fill in blanks because we're trying to figure out what you want and we're trying to get

[4:39:50] Voice 9: you to a place where you want to be. So that's the area we have to look. Let's not spend too

[4:39:56] Voice 9: much time here, but I'm going to offer you two options. This is, in the long run, will save you

[4:40:04] Voice 9: you time if you have an idea that's relevant to the islands trust and its powers and responsibilities

[4:40:12] Voice 9: you would likely approach our staff and go help me fill this idea out we have no skin in that game

[4:40:20] Voice 9: so whatever the content is we will advise you what we ultimately it's your peers who are going

[4:40:26] Voice 9: to determine whether this is worth working on we'll give you some advice i don't think that's

[4:40:32] Voice 9: going to work or with these changes here and then you can walk forward with it as you see fit

[4:40:40] Voice 9: executive committee reviews or questions for decision for clarity but clarity only in my

[4:40:46] Voice 9: experience there hasn't been a single trustee concept that's ever not gotten past executive

[4:40:52] Voice 9: committee they're just trying to get it in the right place and understand the question

[4:40:57] Voice 9: trust council decides or refers the matter if it's complicated to a council committee

[4:41:02] Voice 9: committee where an organization with 26 elected officials should be spending most of its thinking

[4:41:08] Voice 9: at a council committee level and bringing that information back for trust council meetings in

[4:41:14] Voice 9: theory could be quite quick right if that work's done and there's confidence in the council committee

[4:41:20] Voice 9: work that's coming back they've had good staff support you don't need to re-investigate the

[4:41:26] Voice 9: question once it hits the trust council table and that's a way to lessen the burden on all of us

[4:41:31] Voice 9: council advisory committee the council advisory committee does its research and analysis

[4:41:36] Voice 9: they've got your trust a request for decision is made it's implemented by the staff and we return

[4:41:44] Voice 9: to you with progress reports that's option one i'm going to contend that's quicker than option two

[4:41:52] Voice 9: option two is your right your right is to walk in here having talked to a couple of your friends

[4:42:00] Voice 9: at trust council come up with an idea have completed the idea and said i'd like to introduce

[4:42:07] Voice 9: this and you get the votes and away we go so in theory an idea that nobody knows about

[4:42:15] Voice 9: from either a staff or the rest of the trustees perspective could get walked into this meeting

[4:42:19] Voice 9: today and if you pass it away we go and we do the work that is challenging if it's a great idea and

[4:42:30] Voice 9: everything works fantastic if it isn't it takes more and more time to re-research get the

[4:42:36] Voice 9: communication going throughout the organization um figure out the the fun we with that process

[4:42:43] Voice 9: you have no funding that you're aware of right and you don't have any options associated with your

[4:42:49] Voice 9: your end game so i ask you to think about it some small things that is the way to get stuff done

[4:42:54] Voice 9: probably skip a lot of reporting but overall i recommend considering this option right here

[4:43:05] Voice 9: so if you've got a new idea um i'm here to tell you that for the most part i can't think of an

[4:43:10] Voice 9: area of the islands trust that's not fully subscribed from a work perspective i don't

[4:43:15] Voice 9: have any work units that are working at 75 so a new idea you either do it defer it or you delegate

[4:43:24] Voice 9: refer to somewhere to somewhere else for more information and likely it's replacing an existing

[4:43:30] Voice 9: project or one that matures and goes over the horizon or you add capacity so i'm going to

[4:43:38] Voice 9: shift a little bit and now go into our various roles i sympathize with you as elected officials

[4:43:44] Voice 9: because you have a tough job and you don't have all the resources and you have no instruction

[4:43:51] Voice 9: manual there is and who are your responsibilities we spent on one of our evenings together we did

[4:43:57] Voice 9: walk through the responsibility to constituents to the community to the islands trust to first

[4:44:02] Voice 9: nations and to bc overall and that's that's a lot of weight to take on and some of you might

[4:44:08] Voice 9: may wish to not take it on but um we've had legal opinions in the past that say that you have just a

[4:44:15] Voice 9: a slightly wider scope than your municipal friends yes so

[4:44:23] Voice 30: that last slide can you go back one

[4:44:25] Voice 30: so i would argue that our responsibilities are also to future residents and non-human residents

[4:44:31] Voice 30: in the trust area given that we're under the islands trust act so and that's not listed there

[4:44:40] Voice 33: that's a reasonable point so here is the job description for

[4:44:48] Voice 9: an elected official in

[4:44:49] Voice 9: murders columbia consider the well-being interest of the municipality and the community to contribute

[4:44:55] Voice 9: to development evaluation policies and programs to participate in council meetings and committee

[4:45:00] Voice 9: meetings to carry out other duties assigned by council and to carry out other duties assigned

[4:45:05] Voice 9: under this or any other act and then of course you then layer on the island's trust um i'm not

[4:45:13] Voice 9: going to get you to go through all this i just love the thought behind this um bueholzer is

[4:45:17] Voice 9: actually um your part-time lawyer at young anderson and he participated in some of the

[4:45:23] Voice 9: writings of the islands trust act when our source formulated but uh his reflection as we discussed

[4:45:28] Voice 9: the other evening is that um unlike regional district board members and municipal councillors

[4:45:33] Voice 9: ltc members appear to have certain responsibilities to persons who live outside of their of the area

[4:45:41] Voice 9: where they were directly voted in so i think that's unique in canada as i understand it i'm

[4:45:52] Voice 33: I'm going to talk about structured decision-making quickly.

[4:45:55] Voice 9: Anyone familiar with Vavilov?

[4:45:59] Voice 9: Not you guys.

[4:46:00] Voice 9: Oh, we've got a lawyer.

[4:46:02] Voice 9: He's self-identified.

[4:46:04] Voice 9: Yeah.

[4:46:06] Voice 9: So you tell me how I do.

[4:46:09] Voice 9: I've tried to describe Vavilov maybe six or seven times.

[4:46:14] Voice 9: I'm batting 40 or 50%.

[4:46:16] Voice 9: So a case in 2019, and really this speaks to,

[4:46:23] Voice 9: and I think there's a theme you should take away.

[4:46:25] Voice 9: um increasingly courts and ministries are leaving responsibility for decision making

[4:46:35] Voice 9: at the level that that responsibility is being given so when we talk about the policy statement

[4:46:43] Voice 9: and asking the province to define what we're going to do they keep saying you have the power

[4:46:49] Voice 9: to define that yourself you are the defining body they don't want to take on that responsibility

[4:46:56] Voice 9: responsibility and it's a circle to keep asking them for an authority that you've got

[4:47:05] Voice 9: vavilob tends to push us in the same direction and it's saying there's now instead of correctness

[4:47:12] Voice 9: being the the bar in a court case there's reasonability is it reasonable when you make

[4:47:20] Voice 9: a decision and that a local government can interpret its official community plan as long

[4:47:25] Voice 9: long as it is reasonable the court will defer to you so that's different than 20 2009 and 2000 and

[4:47:34] Voice 9: earlier and 1970 okay there's you have more latitude in your bylaw making and provide and

[4:47:44] Voice 9: the delivery of a regime in your communities however the decision is decision is reasonable

[4:47:53] Voice 9: If it is transparent, intelligible and justifiable. So probably are gone are the days where you just say, I vote no. And that's it. It's because I feel like it. Or, you know, what I'm hearing is this isn't a great idea.

[4:48:15] Voice 9: reasonability has behind it principles of natural just justice and those principles incredibly you

[4:48:22] Voice 9: guys referred to i don't know if 10 or 15 years ago because you put it in your own policies around

[4:48:29] Voice 9: your decision making and that is that when you make a decision that you're considering the hearing

[4:48:36] Voice 9: real hearing rule whereby you're letting you're providing information for people to hear what

[4:48:43] Voice 9: you're going to deliver deliberate about and you're hearing their responses to that idea

[4:48:50] Voice 9: that you're impartial so there is no bias in that decision making and finally there is some evidence

[4:48:59] Voice 9: that backs up your decision making and that tends to be where the staff reporting comes in

[4:49:04] Voice 9: so when we return to vavilov you have reasonability instead of correctness as your as

[4:49:10] Voice 9: your bar but that needs to be backed up by these things including staff reporting so the that is

[4:49:17] Voice 9: the context of structured decision making at the allen's trust and just in the legal municipal

[4:49:25] Voice 9: area that you've got an authority you may have a raft of questions with this which i'm happy to

[4:49:30] Voice 9: either do individually or we can talk about more but i just wanted to work that thought process

[4:49:38] Voice 9: through a little bit. Council bylaws and policies. I'm going to move through here.

[4:49:44] Voice 9: We already talked about how you do that by bylaw and resolution. So far, I haven't

[4:49:49] Voice 9: editorialized that much. I've just kind of been trying to present what I think is

[4:49:55] Voice 9: out there. I will just take this slide though and offer you this thought.

[4:50:04] Voice 9: Given the various bodies we've got at the Islands Trust, Trust Council has not

[4:50:09] Voice 9: really flexed it's this has been a local trust committee focused organization all this seems

[4:50:19] Voice 9: like it's a lot of federal um or regional work but really trust council has powers

[4:50:28] Voice 9: where it could compel different parts of the organization and they have not been used

[4:50:33] Voice 9: that much so by two-thirds of your passing you could tell an individual local trust committee

[4:50:39] Voice 9: committee what its meeting procedures would be, right? So you could compel if you wished.

[4:50:46] Voice 9: I'm not, David, is it being done that you're aware of? It hasn't been done. The other is the budget

[4:50:52] Voice 9: process. Unlike a regional district, which just has a series of local service areas, each which

[4:50:59] Voice 9: has to add up to zero at the end of the year, we don't have that. We have a simpler financial

[4:51:04] Voice 9: system you all put in right so trust council hasn't used its economic leverage to compel an

[4:51:14] Voice 9: idea at least in my seven years here is that also true okay so i just it's my job to give you

[4:51:22] Voice 9: context so there's some context associated with um trust council powers and how they relate to the

[4:51:30] Voice 9: other entities inside the islands trust uh and there's others that are the delegation powers

[4:51:35] Voice 9: and at

[4:51:36] Voice 9: some point if you want to have those conversations we can but you should be aware

[4:51:39] Voice 9: of them whether they're exercised or not

[4:51:42] Voice 33: how's my timing 15 minutes five zero oh yeah

[4:51:55] Voice 12: i was

[4:51:56] Voice 12: surprised too but there we go maya reed boland has a question hi

[4:52:02] Voice 29: just a quick question um

[4:52:03] Voice 29: Do you think, given that you're saying that Trust Council could be more, I'm not sure, come out more strongly and push an agenda collectively more than they have done.

[4:52:20] Voice 29: do you think we could have more shorter trust council meetings like a one-day meeting by zoom

[4:52:28] Voice 29: or something because what i witness is that it's it's very long the agenda is enormous

[4:52:34] Voice 29: and it's very very difficult to really have i think the word the current phrase is fulsome

[4:52:41] Voice 29: discussions so you know i i just wonder you know i just put it out there we don't need to answer

[4:52:48] Voice 29: now but more and shorter meetings might keep things fresh and keep them moving along faster

[4:52:57] Voice 33: it's just an idea can i answer a little bit okay um you

[4:53:07] Voice 9: can do it what you wish i mean as you as

[4:53:10] Voice 9: you think this through here here's the superstructure of it all you meet four times each

[4:53:16] Voice 9: Each time, all the council committees meet in sequence with you to give you reporting

[4:53:25] Voice 9: so that you can make a decision.

[4:53:27] Voice 9: So when you say trust council meets more, you have to ask yourself, if we have really

[4:53:33] Voice 9: good council committees, how are we getting that information to trust council so you're

[4:53:37] Voice 9: not wasting your time and so that you're making some focused decisions?

[4:53:42] Voice 9: So that's one.

[4:53:43] Voice 9: One. Two, if we're ever going live, right, it takes two months to organize this meeting.

[4:53:51] Voice 9: So could you get another one in? Yeah, you'll probably get another one in.

[4:53:54] Voice 9: But there's an associated cost and effort.

[4:53:59] Voice 9: So I'll leave you with those two things.

[4:54:02] Voice 9: You are in charge of the rhythm of decision making at the Allen's Trust.

[4:54:06] Voice 9: And you ask us to help you figure that out if you want to change.

[4:54:11] Voice 9: change uh i'm still i'm at the allens trust seven years later and this is the phrase that i get still

[4:54:20] Voice 9: every three days i come up well hey why don't we try doing this oh no we did that we've already

[4:54:27] Voice 9: done that we did that in the 80s didn't work and in the 90s we tried a variant of it so many of

[4:54:33] Voice 9: the ideas that you're and in fact during the governance review and some of the recommendations

[4:54:38] Voice 9: recommendations out of it. There was a previous government governance review.

[4:54:41] Voice 9: I think three quarters of the issues were the same.

[4:54:45] Voice 9: Right in the later document or identified document.

[4:54:49] Voice 9: So there's a cycle here.

[4:54:52] Voice 9: The meeting schedule is one that returns quite often.

[4:54:57] Voice 9: So thank you for that question.

[4:55:01] Voice 9: So across British Columbia over the last

[4:55:04] Voice 9: month and a half, this discussion that we're about to enter into has occurred

[4:55:08] Voice 9: heard 154 times this is the 155th and that is in each of our jurisdictions towns villages municipal

[4:55:16] Voice 9: halls who does what um a third of those institutions will not figure it out and it will be difficult

[4:55:25] Voice 9: and i'm positive that we won't be in that group and that we'll do a really great job of figuring

[4:55:31] Voice 9: out who does what because we've got so many moving parts um so governance you are the governors you

[4:55:41] Voice 9: are the deciders and uh the directors of what we do where we do it and what our project content is

[4:55:49] Voice 9: you provide strategy you decide on bylaws and resolutions we work for you um you determine

[4:55:57] Voice 9: the policies of the organization we have internal ones that that we will manage our daily work by

[4:56:02] Voice 9: but those you own um the policies of the organization financing and budgeting and you

[4:56:10] Voice 9: hire one employee and that's um the chief administrative officer role that leads us to

[4:56:16] Voice 9: the one employee model so you hire someone who occupies this position and then this person goes

[4:56:22] Voice 9: out and hires all the other people to assist you do your work and i'm happy to say i think robert

[4:56:31] Voice 9: kajim is the only person i haven't hired here right your original diamonds encrusted yes well

[4:56:39] Voice 9: done no david

[4:56:43] Voice 31: yes

[4:56:45] Voice 9: but uh

[4:56:48] Voice 31: that's right

[4:56:51] Voice 31: and

[4:56:53] Voice 9: the role of staff are we are non-partisan we are we are

[4:57:00] Voice 9: are nonpartisan. Now, I suspect if you polled the staff of this organization, you would find

[4:57:08] Voice 9: relative to some other organizations that there's a deep belief in the object of the

[4:57:15] Voice 9: Islands Trust and

[4:57:16] Voice 33: the environment, full stop.

[4:57:21] Voice 9: And I think we leverage that belief into more

[4:57:28] Voice 9: than you'd get somewhere else.

[4:57:31] Voice 9: So I love it.

[4:57:33] Voice 9: We get a lot of great work based on that belief.

[4:57:40] Voice 9: Nevertheless, we respect the positions you're in.

[4:57:43] Voice 9: And part of our job is to respect all of your positions

[4:57:46] Voice 9: and the work that you do and the person that's in the office.

[4:57:49] Voice 9: And we do do that.

[4:57:51] Voice 9: Another part of this job is speaking truth to power

[4:57:56] Voice 9: and giving you advice and letting you know

[4:58:00] Voice 9: know um where you're on the playing field that you should be on or where you aren't and all of

[4:58:06] Voice 9: us have it to a certain degree i can say when i first became a chief administrative officer i

[4:58:11] Voice 9: thought i'd be leading people over mountaintops and all those kinds of things down to the bottom

[4:58:16] Voice 9: of the sea but mainly if the phone rings there's a problem at the other end of it and that's okay

[4:58:27] Voice 9: OK, that's quality work, too. Right. And there's going to be some really good ones, likely every year as we go forward.

[4:58:37] Voice 9: But our job is to assist you do what you need to do and to do it within the rules that we've been provided.

[4:58:44] Voice 9: So we are responsive. So I'm going to just bake that a little more in a couple of these slides.

[4:58:50] Voice 9: So you would say, well, then how are staff accountable? Well, it's through our work and through our reporting, through our updating.

[4:58:58] Voice 9: we're with you in public we're speaking in public at all of these meetings through the follow-up

[4:59:03] Voice 9: action list through the request for decisions and the strategic planning process through the budget

[4:59:09] Voice 9: process we also have a management program all of except for the most of these staff right here

[4:59:17] Voice 9: we're all public service agency employees but some are members of the union have a collective

[4:59:24] Voice 9: agreement that we do not negotiate right the province does on our behalf and there's they

[4:59:31] Voice 9: have employment rights and they have expectations of training and assistance with their careers

[4:59:37] Voice 9: and moving through their work um and so we it's my duty and the duty of these people here to

[4:59:45] Voice 9: ensure that that happens and you're assistive in that process and we appreciate it um so there is

[4:59:50] Voice 9: management oversight process, we do a PMDP process, we undertake training and there's a code of conduct

[4:59:56] Voice 9: that staff have signed.

[5:00:00] Voice 9: If you have thoughts on how the staff work, I encourage you to let us know.

[5:00:05] Voice 9: Let me know.

[5:00:07] Voice 9: Let some of the managers know.

[5:00:10] Voice 9: It should be one-on-one conversations or one-on-two conversations, not at local trust committee meetings, if you can avoid it, please, or at trust council sessions.

[5:00:21] Voice 9: So keep the praise on in public.

[5:00:24] Voice 9: And if the issues arise, let's get together and solve them.

[5:00:28] Voice 9: I think that's a great philosophy for us.

[5:00:33] Voice 30: Sorry, apparently I'm super chatty.

[5:00:36] Voice 30: I just want to echo something that Ben McConkie had asked before,

[5:00:41] Voice 30: and maybe that's just a communication tool for us

[5:00:44] Voice 30: because we get asked a lot in community,

[5:00:46] Voice 30: just about job descriptions,

[5:00:48] Voice 30: so that we can understand and explain to community members

[5:00:51] Voice 30: what it is that trust employees do.

[5:00:54] Voice 30: Because I know that they exist,

[5:00:56] Voice 30: I've hunted them down myself at different times,

[5:00:58] Voice 30: but it would be really helpful to have that as a communication tool.

[5:01:09] Voice 33: So you do have a policy around this.

[5:01:12] Voice 9: I encourage you to take a look at it.

[5:01:15] Voice 9: And once again, the founders of the trust

[5:01:19] Voice 9: really came up with some great ideas

[5:01:21] Voice 9: because this is fairly early stuff

[5:01:23] Voice 9: on governance in British Columbia.

[5:01:26] Voice 9: Trustees, leadership, political direction,

[5:01:29] Voice 9: you make the decisions.

[5:01:30] Voice 9: You establish the policies.

[5:01:32] Voice 9: The staff provide advice, implement directions,

[5:01:35] Voice 9: decisions and policies, do so within a legal framework and conduct ourselves and have performance appraisals and avoid political work.

[5:01:46] Voice 9: And we're dedicated to that task. So here's key roles.

[5:01:53] Voice 9: And I'm going to show you a great graphic and some of you are in a second.

[5:01:56] Voice 9: There's a great graphic here that I think is pretty real world.

[5:02:00] Voice 9: world, because we can get a little too literal about this, obviously. In my position, I might

[5:02:10] Voice 9: be meeting with someone from the provincial ministry, and they might tell me something

[5:02:14] Voice 9: that's important politically to you. And so I should tell you what that is, right? And you

[5:02:22] Voice 9: might have insight at some meeting where things aren't working out. There's a challenge with the

[5:02:27] Voice 9: the reporting process or how something happens well you need to tell you need to tell us too

[5:02:33] Voice 9: we're not two hemispheres so i think this is a more sophisticated way to look at it

[5:02:40] Voice 9: does anyone remember this graphic you know this is sprouted and someone told me the other day this is

[5:02:46] Voice 9: people all over the province are using this graphic and i think this is uh so do you have

[5:02:52] Voice 9: have a question oh okay you're yeah remembering it thank you so this is a little bit more human

[5:03:02] Voice 9: way to understand these relationships i'd suggest to you and that is you are in charge of the mission

[5:03:09] Voice 9: but right at the top there you know maybe i could help you out with a little bit of it

[5:03:14] Voice 9: um and so could some of the senior staff or anyone maybe give you some insights as we move down into

[5:03:22] Voice 9: to policy, you remain the policy direct, but sometimes you might not know the range of policy

[5:03:26] Voice 9: options that are out there and staff can assist you with that, but you ultimately make those

[5:03:31] Voice 9: decisions. As we get down more into the administrative world, it seems silly to have

[5:03:36] Voice 9: no input from the elected officials. You're employing all of us to do this work, but it's a

[5:03:41] Voice 9: minimal function relative to our job, which is administration. And finally, the management

[5:03:48] Voice 9: management sphere as we've just discussed. It's my job to work with this team to do the best

[5:03:54] Voice 9: management job we possibly can, but you should be keeping an eye on it and working with us as we

[5:03:59] Voice 9: move forward. So think about this to see whether this resonates with you and makes sense, and

[5:04:07] Voice 9: we can return to it. So staff reporting. We report, we report, we report. It's our tool.

[5:04:19] Voice 9: resownings applications strategic plans directions from council they represent our professional

[5:04:25] Voice 9: recommendation so we've run into this a little bit and maybe let's just think about it if we

[5:04:32] Voice 9: make a professional recommendation you can't really amend that recommendation by a resolution

[5:04:40] Voice 9: by a political resolution you can go i don't agree with it therefore i move we do something else

[5:04:51] Voice 9: but it's if we make a recommendation to you that needs to stand as the recommendation and there's

[5:04:58] Voice 9: a lot of good case law that says that's a great way to do things and it's okay for you to go

[5:05:06] Voice 9: no i've got because you know what staff don't know your political reality on the island they're

[5:05:13] Voice 9: they're operating in a narrower frame than you are so you may have really good reasons why you

[5:05:19] Voice 9: don't want to follow a recommendation but when we offer it up we've done that work um and then you

[5:05:27] Voice 9: know i've been thinking i've read the governance report of course and i'm sure all of you have and

[5:05:32] Voice 9: i've read many governance reports to be quite honest and staff reporting and the weight of

[5:05:39] Voice 9: administratia here at the islands trust part of some of the reasons by which we've discussed the

[5:05:43] Voice 9: structure itself i'm just really thinking about the staff reporting component you know and and

[5:05:50] Voice 9: And so if you had a given rezoning in another jurisdiction, how much writing would there be?

[5:05:57] Voice 9: And I think the conclusion is that there would be more here at the Allens Trust.

[5:06:02] Voice 9: And does anyone want to suppose why do you think that is?

[5:06:08] Voice 9: Let's take a couple of minutes and think through why there might be a more voluminous reporting on, let's just say, an average middle of the road rezoning at the Allens Trust compared to the city of Parksville.

[5:06:27] Voice 33: However you make this thing work.

[5:06:28] Voice 33: The big difference is that

[5:06:29] Voice 11: the environment's there.

[5:06:31] Voice 11: environment is the focus so even if it's a simple rezoning there's still all the ramifications of

[5:06:35] Voice 11: that rezoning to the environment which is not always taken at the same consideration at the

[5:06:41] Voice 11: municipal or regionalistic levels so we have that added some would say burden i would say gift

[5:06:46] Voice 11: of having the environment sitting at the table with us and i think that's what those staff

[5:06:52] Voice 11: reports reflect they've gone deep into the ramifications of whatever decision that we're

[5:06:57] Voice 11: looking at anyone

[5:07:02] Voice 33: else yeah

[5:07:03] Voice 29: i i actually don't quite agree with you there because i feel that

[5:07:09] Voice 29: that could have been true in the past that your average city council or local government element

[5:07:15] Voice 29: that wasn't in a special area would perhaps be a bit negligent about those aspects but i think

[5:07:21] Voice 29: now really the environment plays a huge role the impact of the environment plays a huge role in any

[5:07:28] Voice 29: any planning application that's made in any jurisdiction you know there are environmental

[5:07:34] Voice 29: impact assessments required etc so i yeah i wouldn't agree that that's that's the reason

[5:07:41] Voice 29: so i'm waiting for you russ to tell us the reason okay so

[5:07:49] Voice 33: ellen passed thanks

[5:07:51] Voice 25: i wonder if it might

[5:07:53] Voice 25: might be that islanders enjoy a really rich participatory culture and everybody's interested

[5:08:03] Voice 25: and there's so many community groups because of the rural character and the way islands have

[5:08:09] Voice 25: edges around them and everybody's collected and I just think that there's a lot of eyes on every

[5:08:15] Voice 25: decision from an LTC and so there's a wish for staff to be transparent and make everything

[5:08:21] Voice 25: available to everybody would that be a guess well

[5:08:29] Voice 9: i love this topic and if we can collectively

[5:08:34] Voice 9: figure out a way to staff report to you less let's do it

[5:08:38] Voice 32: okay

[5:08:39] Voice 9: let's do it i think it's

[5:08:42] Voice 9: the key thread is both of those things that we've just talked about other jurisdictions don't have

[5:08:52] Voice 9: have an environmental requirement so there's a requirement that it be addressed and when you get

[5:09:01] Voice 9: a simple rezoning and the back of it has all of these sheets which go does this what's how's this

[5:09:09] Voice 9: relate to the object of the islands trust to part three whether it does or not those things are

[5:09:16] Voice 9: answered the other thing is if you have a higher threshold in theory for passage and it inconveniences

[5:09:27] Voice 9: a person who wants to express a right on their property you want evidence so you get reports

[5:09:35] Voice 9: you ask for more information what's the water flow what's the impact on the development permit area

[5:09:43] Voice 9: because if you're getting to a place where you may or may not allow it you don't want to be doing

[5:09:47] Voice 9: that without that material so I think that's one and I was surprised frankly when I got to the

[5:09:53] Voice 9: trust speaking to Sue Ellen's point at the level of interest on a fairly casual application across

[5:10:00] Voice 9: all of the islands so there is a there is some interest here that's pretty interesting or a

[5:10:06] Voice 9: depth of interest but I'm just supposing if you want to commit to lessening the staff reporting

[5:10:14] Voice 9: burden here at the Allen's Trust that we feel and you suffer with, let's do it. And then here's my

[5:10:23] Voice 9: last point before I go to a couple of speakers. Voluminous staff reporting represents, and I say

[5:10:30] Voice 9: this with respect, a lack of trust. It means we've got to get every single thing right. And

[5:10:42] Voice 9: And that's not the direction an organization wants to go.

[5:10:50] Voice 9: It can be, and I'm not saying it is, it can be a defensive mechanism to a challenging environment on a given application.

[5:10:59] Voice 9: So that's another factor that we could work away at collectively.

[5:11:06] Voice 9: Anyway, I've probably spoken too much. I go to you, sir.

[5:11:10] Voice 9: I

[5:11:11] Voice 5: just wanted to go back to the point you made earlier about reasonability of our decisions in relation to what you've just talked about now.

[5:11:21] Voice 5: I can't comment on whether the current reporting is too much, but in order for our decisions to be reasonable, to stand up to the scrutiny, to the right tests and all that kind of thing,

[5:11:35] Voice 5: uh they have to be fact-based and they have to attend to what the statute actually says

[5:11:41] Voice 5: so it's deference is a light touch does it's not hands

[5:11:45] Voice 5: off you can blow it uh staff reporting

[5:11:49] Voice 5: um that is aimed at explaining how a decision is going to fit within the framework of the

[5:11:57] Voice 5: legislation and why that's why it makes sense why it fits in with the plain language of it

[5:12:03] Voice 5: that's a part of the component that goes into determining whether or not it's reasonable or not

[5:12:08] Voice 5: and it's part and that that's not about the outside scrutiny that's about us like when we're

[5:12:15] Voice 5: making a decision to to decide if something a proposal is reasonable or not that's the framework

[5:12:22] Voice 5: we need to be with working within so that type of reporting is actually very helpful

[5:12:27] Voice 5: helpful in terms of arming us with the context that we need to make a proper decision.

[5:12:41] Voice 33: Susan Yates.

[5:12:46] Voice 16: Just a quick question, Russ. Do other local governments have as many

[5:12:51] Voice 16: referral agencies?

[5:12:59] Voice 33: I would say no

[5:13:02] Voice 9: in volume, but yes in types. I don't know many

[5:13:11] Voice 9: And I almost don't like the word referral with regards to a First Nation discussion around a land use question.

[5:13:18] Voice 9: And over the next 10 or 15 years, we're going to see how that's expressed.

[5:13:22] Voice 9: I don't know many that have 29 plus different First Nations interests within the one geographic extent.

[5:13:32] Voice 9: So that's big in this province.

[5:13:39] Voice 9: But everyone's got to have Ministry of Environment referrals.

[5:13:41] Voice 9: Well, I'll turn to the professionals.

[5:13:44] Voice 9: Do we refer to more?

[5:13:48] Voice 33: Robert, David?

[5:13:53] Voice 36: Yeah, Stefan said I can answer that question.

[5:13:57] Voice 36: I'd say we do actually have more because we work very collaboratively

[5:14:02] Voice 36: and we are required for our OCPs to get ministerial approval.

[5:14:07] Voice 36: Nobody else is required to do that with the exception of Whistler

[5:14:10] Voice 36: and Sun Peaks Resort News Palaces.

[5:14:13] Voice 36: So we have to get those referrals and we have to know the minister's position.

[5:14:18] Voice 36: Municipalities and regional districts don't need to do that.

[5:14:21] Voice 36: Municipalities have their own departments for engineering that they'll do referrals to.

[5:14:25] Voice 36: All of our referrals will be external to our organization.

[5:14:29] Voice 36: And then we do have, again, the First Nations component, which is, I think, a big portion of that as well.

[5:14:41] Voice 33: How am I doing for time, Sean?

[5:14:49] Voice 9: Well, yeah, I don't think I'm going to need it.

[5:14:51] Voice 9: So that's good.

[5:14:52] Voice 9: it so what's the payoff as we move forward and we have great relationships and we understand who

[5:14:57] Voice 9: does what we're supporting you and uh and and providing good work and you're making decisions

[5:15:02] Voice 9: based on that is we de-emphasize stereotypes we establish and re-establish public confidence in

[5:15:09] Voice 9: the allen's trust respect for the office some measure of achievement i'm really looking forward

[5:15:17] Voice 9: to the strategic plan discussion and the work priorities discussion and the opportunities we

[5:15:21] Voice 9: We have to narrow editorializing, but narrow some of the work we do and be very successful in it.

[5:15:29] Voice 9: I look forward to the discussion of what that would look like.

[5:15:32] Voice 9: We need to maintain a service orientation and provide good governance.

[5:15:38] Voice 9: Now, no matter which, the title of this session was governance, and obviously you're holding on to governance report.

[5:15:46] Voice 9: report, almost everything I've said can fit in any interpretation of big governance, right? So

[5:15:54] Voice 9: these can be held as constant themes or ideas as we move forward. And as you make choices around

[5:16:02] Voice 9: how you want the decision-making to occur at the Islands Trust, or you make governance changes,

[5:16:09] Voice 9: these tenants, I don't know why that happened. Okay. These tenants can still be worked on and

[5:16:15] Voice 9: and improved okay my last three or four minutes um three you know keeping in mind our theme is

[5:16:25] Voice 9: getting going and as a new trustee some of the trustees who've been here for a while be familiar

[5:16:30] Voice 9: with this but here's three good guideposts procurement meeting procedures and standards

[5:16:36] Voice 9: of conduct so like all public sector organizations in british columbia every single one we've got a

[5:16:43] Voice 9: a delegated purchasing authority that has been given to Julia Moggs.

[5:16:49] Voice 9: So Julia Moggs is the purchaser, and I believe I'm your lieutenant, am I not?

[5:16:56] Voice 9: Yes.

[5:16:59] Voice 9: Like other public sector organizations, for the purchasing of goods, services, contracts.

[5:17:06] Voice 9: We can go into some real detail around that.

[5:17:09] Voice 9: Elected officials aren't part of that delegation matrix,

[5:17:13] Voice 9: matrix nor would they be in any body that does this kind of work and there's a series of public

[5:17:20] Voice 9: sector and accounting principles that we can go over at some point but this policy's been in place

[5:17:25] Voice 9: a long time probably worth some a refresh to make sure that we're on the cusp of things that we're

[5:17:32] Voice 9: transparent and and providing services and making selections in an appropriate way it's a complex

[5:17:41] Voice 9: complex environment. And why I say that is for 15 corporate bodies who are making 15 different

[5:17:50] Voice 9: independent decisions and contracting or making purchases 15 times on a bunch of projects each

[5:17:57] Voice 9: for a population of 25,000 that I think would be the similar to Courtney, who does all of that

[5:18:05] Voice 9: once, right? So as we express different needs and we need different contracted responsibilities,

[5:18:15] Voice 9: there's an added layer of complexity so that's why that system is in place if you have procurement

[5:18:19] Voice 9: questions i'm more than happy to field them as the lieutenant but julian mobs is more than happy

[5:18:25] Voice 9: to field them as the the designated purchasing policy manager meeting procedures each of you

[5:18:34] Voice 9: has a meeting procedures bylaw we're meeting under meeting procedure bylaw 101 we recently

[5:18:41] Voice 9: amended all the fees at the islands trust or a substantial portion of them it was one of the

[5:18:46] Voice 9: pieces of work that was undertaken by the last year by trust council but it required that each

[5:18:54] Voice 9: of the ltcs amended has satin so if we're saying it's going to cost a dollar each ltc had to then

[5:19:03] Voice 9: go amend each of its fee bylaws to go first of all discuss it because some ltcs wanted it to be 90

[5:19:11] Voice 9: cents and some wanted to be a dollar ten so that was written into the bylaw so you each had a

[5:19:18] Voice 9: discussion about it then you each amended your fee bylaw main procedures bylaws and fee bylaws

[5:19:28] Voice 9: so um always good to look at what would an efficiency be associated with that process

[5:19:33] Voice 9: as as we go into some governance discussions in the future so ldc's have them trust council has

[5:19:40] Voice 9: them um and also closed sessions you know what i misquoted you section 90 of the community charter

[5:19:47] Voice 9: is closed meetings right and i was quoting the open meeting rule so i made the wrong thing so

[5:19:53] Voice 9: section 90 uh we'll get to closed sessions in a minute and how important those are

[5:19:58] Voice 9: um the other thing is i thought i'd spend a couple minutes on meeting procedures

[5:20:02] Voice 9: inside each year bylaws you will have something like this we've got ellie mina who's like probably

[5:20:08] Voice 9: probably the province's preeminent parliamentarian who's going to join you and give you a world-class

[5:20:13] Voice 9: session on how to conduct meetings and participate in meetings and that's where you can ask them all

[5:20:20] Voice 9: those questions um and that's going to be on the 8th a half day session on the 8th

[5:20:28] Voice 9: um but in the meantime a quorum for a local local trust committee is two trustees

[5:20:34] Voice 9: all LTC business must take place at a meeting which is conducted electronically or in a public

[5:20:40] Voice 9: space and open to the public with the exception of a closed meeting the LTC must pass a motion

[5:20:47] Voice 9: in an open meeting to close that meeting agendas are official things they notify people what's on

[5:20:55] Voice 9: the agenda so they can plan if they're interested to attend and speak they're not just organizational

[5:21:01] Voice 9: tools they're they're communication tools as well and uh we haven't really talked has anyone said

[5:21:09] Voice 9: the word covid yet today wow yeah thank you um omicron well we said it a lot over the last two

[5:21:21] Voice 9: years and one of the benefits if if there are any was that we learned how to have an electronic

[5:21:28] Voice 9: meeting at the allens trust prior to that we didn't a little bit but we an electronic trust

[5:21:37] Voice 9: council meeting was a bridge too far and now we can pretty much with the innovations of that group

[5:21:45] Voice 9: of people here we've got a lot more fluidity than we used to have and no i think at the start of

[5:21:52] Voice 9: last term there were no broadcasted local trust committee meetings except for ben yeah but that

[5:22:00] Voice 9: That was the start of last term.

[5:22:02] Voice 9: And he put an Apple phone up and then, you know,

[5:22:05] Voice 9: he was a trustee who really wanted to see some movement there.

[5:22:08] Voice 9: So that idea plus a worldwide pandemic put us in this place.

[5:22:14] Voice 9: But when we start talking budget,

[5:22:16] Voice 9: I'm going to remind you that you and the previous trust council have not

[5:22:20] Voice 9: financed anything associated with that change.

[5:22:24] Voice 9: There's been other than a few computer parts,

[5:22:27] Voice 9: there's been no funding for us to provide electronic meetings it's the same people

[5:22:33] Voice 9: just doing different things and not doing the other stuff they were doing before

[5:22:37] Voice 9: so we'll have that conversation when we get to budget more fully but one incredible thing 13

[5:22:44] Voice 9: different jurisdictions have live broadband meetings which aren't perfect but that's okay

[5:22:54] Voice 9: OK, a trust council of 20, 45 people can go anywhere and have a live meeting.

[5:23:00] Voice 9: People can phone in and participate. It's been a real move forward.

[5:23:05] Voice 9: We probably haven't exploited it enough for the power it can give the Islands Trust.

[5:23:10] Voice 9: That being said, there's a lot of, you know, the whole world's going to come to a meeting.

[5:23:16] Voice 9: We're not at the whole world yet. We're at 11. Right.

[5:23:23] Voice 9: We could get more attendees at some of our meetings electronically.

[5:23:28] Voice 9: How many do we have now?

[5:23:31] Voice 9: Today?

[5:23:33] Voice 31: Oh,

[5:23:34] Voice 9: up to 400.

[5:23:36] Voice 9: Yeah.

[5:23:39] Voice 9: So we've got more work to do,

[5:23:41] Voice 9: but this is the advent of some real modern change at the Alstress.

[5:23:49] Voice 9: Motions and debate, I'm going to hold off on this.

[5:23:52] Voice 9: We haven't really talked about your toolkit.

[5:23:54] Voice 9: kit uh last term we didn't give you we gave you an electronic version but you've got one to clutch

[5:24:01] Voice 9: if you don't want it give it back we'll take it do something else with it but some people

[5:24:08] Voice 9: like having something and it's been updated and it's current and in two months when this is

[5:24:13] Voice 9: obsolete the electronic version is going to be updated so you'll track the electronic version

[5:24:18] Voice 9: of this and it's a good resource guide um and um elimina's material in there he's going to come and

[5:24:25] Voice 9: speak to that there's about 10 pages of meeting procedure stuff some people love me meeting

[5:24:31] Voice 9: procedures and some people really know them well and use them to their advantage in in public

[5:24:39] Voice 9: decision making so uh standards of conduct we're going to have a session um in december the province

[5:24:47] Voice 9: really took this on i don't know whether there's probably a lot of reasons this attracted their

[5:24:53] Voice 9: attention over the last three or four years through the ubcm the union of bc municipalities

[5:24:59] Voice 9: code of responsible responsible conduct for local government officials um so a lot of work's been

[5:25:05] Voice 9: done there probably it's somewhat correlated with the social media the pressures that elected

[5:25:10] Voice 9: officials are under um the ability for an elected official to now sit at a table and communicate

[5:25:17] Voice 9: communicate through their phones and ask questions of each other or members of the public in the

[5:25:23] Voice 9: middle of debate just new technologies and opportunities and relationships have probably

[5:25:32] Voice 9: been tested tested by the pandemic and other things so there are some provincial guidelines

[5:25:37] Voice 9: that we'll put you in touch with but you have your statutory rules of conduct which I urge you to take

[5:25:43] Voice 9: a look at but those those we will find in the charter and trust council indeed had standards

[5:25:48] Voice 9: of conduct policy it's not particularly modern but it does exist and it speaks to um the general

[5:25:57] Voice 9: parameters expect you know behaviors of being a good colleague um good employer refers to the

[5:26:03] Voice 9: staff being um behaving inappropriately um and just set some great ground ground rules and guide

[5:26:12] Voice 9: post for us so i encourage you to look at that um the ministry of municipal affairs has developed a

[5:26:18] Voice 9: responsible conduct everyday program i will make that available to all of you if you wish to take

[5:26:23] Voice 9: it and sit through it and there's probably value to constantly when a new body comes together to

[5:26:30] Voice 9: undertake cultural safety training and we'll endeavor to put that together and present you

[5:26:34] Voice 9: with some options in the near term last couple of slides human resources um so we've already talked

[5:26:42] Voice 9: a little bit about the one employee system um and the delegation of hiring and termination

[5:26:47] Voice 9: um my position happens i'm a non-ordering council assistant deputy minister in the province that's

[5:26:53] Voice 9: the nature of this role and i get that delegated authority to to undertake um the hiring and hr

[5:27:01] Voice 9: processes on behalf of you and with the staff of this organization i want to assure you we do do

[5:27:06] Voice 9: performance management and once again we are members of the bc public service agency

[5:27:15] Voice 9: communications a rich topic there are various communications responsibilities that we each share

[5:27:23] Voice 9: the chair has a significant amount of those speaking to the press on a weekly if not every

[5:27:30] Voice 9: other day basis on some matter at the trust synthesizing ideas from trust council and

[5:27:35] Voice 9: presenting them um and this is an area that we're going to have to put a lot more effort into right

[5:27:43] Voice 9: now we have one position that's funded associated with communications and that is completely separate

[5:27:48] Voice 9: from engagement engagement right now the planners do engagement sort of off the side of their desks

[5:27:59] Voice 9: and it's different for every ltc it's an area for discussion in the future in camera you can only go

[5:28:07] Voice 9: in camera for specific reasons as listed in section 90c i did get it at the end of the day

[5:28:12] Voice 9: of the community charter there's only a few reasons one of the challenges we have as an

[5:28:19] Voice 9: institution is when we work with first nations communities is quite often they don't want to have

[5:28:25] Voice 9: and they've had a lack of trust in having conversations in public with public sector

[5:28:33] Voice 9: their bodies and section 90 of the community charter isn't fluid enough to allow us to go

[5:28:40] Voice 9: in and have some of those private conversations um that might be an advocacy point for the island's

[5:28:46] Voice 9: trust um with the ministry into the future and we can discuss that more um hr matters are in camera

[5:28:55] Voice 9: so if someone just right now put their hand up and said i'm tired of russ the sound of his voice

[5:28:59] Voice 9: is really bugging me and let's do something about it someone would go let's move in camera and have

[5:29:08] Voice 9: that discussion right if you were getting legal advice you'd go in camera and get that legal

[5:29:16] Voice 9: advice can't be taken out of camera unless there's an agreement by that body to do so

[5:29:22] Voice 9: you own all legal advice if you wish to share legal advice with the public

[5:29:28] Voice 9: public ec has been delegated the authority to determine legal how legal advice is handled

[5:29:37] Voice 9: but i expect they would honor any resolution of trust council and would do so i don't know

[5:29:44] Voice 9: in my experience of whether it's happened but what would happen is you would say if there was

[5:29:50] Voice 9: a legal opinion in place you would you would say it's our proprietary information you would say

[5:29:57] Voice 9: say, let's create a public-facing document that summarizes

[5:30:00] Voice 9: that legal opinion and we would do that in concert with the writer of that opinion

[5:30:04] Voice 9: and come back and get your agreement that does that satisfy your need and then it would go public

[5:30:11] Voice 9: it's an unusual thing i never saw it in 20 years of local government where a body takes its legal

[5:30:20] Voice 9: opinions and and makes them but it's been exciting to learn i just haven't i just never saw it in

[5:30:26] Voice 9: local government that much it certainly is a tool here at the allen's trust um so confidential

[5:30:32] Voice 9: matters uh labor relations law enforcement legal advice and litigation so this is my last slide

[5:30:40] Voice 9: these are the things we're going to take take on in some one form what are those different forms

[5:30:48] Voice 9: the meeting today the meeting tomorrow later on we're going to talk planning for um 45 minutes

[5:30:57] Voice 9: we'll talk finance and budgeting later on this meeting tomorrow then in december 6th 7th 8th

[5:31:04] Voice 9: we'll look at strategic planning we'll look at open meeting requirements freedom of information

[5:31:09] Voice 9: and those matters and then we'll have online forums and discussions to complete our orientation

[5:31:16] Voice 9: and orientation is never ending um and the backup to any confusion is just

[5:31:24] Voice 33: phony right

[5:31:26] Voice 33: right? Thank you. Thank you, CAO.

[5:31:34] Voice 12: Any lingering questions here? Any more information that we need

[5:31:39] Voice 12: on this? There you go. Well, good job, CAO. Thank you.

[5:31:49] Voice 9: That's more ovations than I got in the last

[5:31:51] Voice 9: two years, so this is getting a little over the top, but thank you for that. I

[5:31:58] Voice 12: turn it back to you,

[5:31:59] Voice 12: sir. Well, I'm grateful to see David Mahler step up. I wasn't too excited about reading through

[5:32:06] Voice 12: the notice of elections which is our next item on the agenda here and that's in just for your

[5:32:11] Voice 12: references on page eight and nine of your agenda package it's quite wordy but uh david mauler is

[5:32:17] Voice 12: going to assist us with this so over to you david okay

[5:32:22] Voice 36: microphone on okay all right thank you just

[5:32:29] Voice 36: wanted to take a few minutes to explain what's going to happen with the election so the notice

[5:32:35] Voice 36: of the election is really by policy of council. It's not a legislative requirement, but this gives

[5:32:42] Voice 36: an opportunity for you to know who is planning to run or would like to be nominated for the

[5:32:50] Voice 36: election. So without going through, I'm not going to read this document. I'm going to say something

[5:32:55] Voice 36: a little differently, but it's going to follow along kind of. So there's going to be three

[5:33:00] Voice 36: separate elections. There's going to be one for the chair, which is a chair of trust council and

[5:33:04] Voice 36: the executive committee. There's going to be three vice chairs and the three vice chairs and the

[5:33:10] Voice 36: chair create the executive committee and then there's a two Ireland Trust Conservancy members.

[5:33:17] Voice 36: So three separate elections will be done in that order. So the elections will be held tomorrow at

[5:33:25] Voice 36: 10 15 a.m and as I said we'll be going through them in the order of chair vice chairs and

[5:33:33] Voice 36: and Conservancy Member.

[5:33:35] Voice 36: The requirement to hold the election for the Chair first

[5:33:39] Voice 36: is a legislated requirement.

[5:33:41] Voice 36: So the intent there is to get the Chair appointed

[5:33:45] Voice 36: and then get the Vice Chairs appointed after that.

[5:33:51] Voice 36: The other thing I want to point out

[5:33:52] Voice 36: is that the newly elected Executive Committee

[5:33:55] Voice 36: will be meeting after Trust Council, right after.

[5:33:59] Voice 36: One of the things they will need to do

[5:34:01] Voice 36: is to elect one of their own to the Islands Trust Conservancy.

[5:34:06] Voice 36: And that will help to fulfil the requirement to appoint to the Conservancy.

[5:34:14] Voice 36: So the people that have indicated interest to a SOPA

[5:34:18] Voice 36: wanting to run for Chair of Trust Council,

[5:34:21] Voice 36: and there's one position, is Trustee Falk, Trustee Luckham and Trustee Morrison.

[5:34:27] Voice 36: for vice chairs and there's three positions the people indicated that they're going to run

[5:34:34] Voice 36: is trustee fast trustee mabley trustee mod and trustee peterson and then for the islands trust

[5:34:42] Voice 36: conservancy and there's two positions uh indicated in the package was trustee yates and trustee scott

[5:34:52] Voice 36: indicated to me today that he is interested in running for the islands trust conservancy

[5:34:56] Voice 36: so his name will be added to the list and he'll have an opportunity to speak at the four o'clock

[5:35:03] Voice 36: session tonight if anybody else is interested in running or is interested in um being nominated

[5:35:10] Voice 36: for any of these positions uh i'll just give you an opportunity to let me know before i finish in

[5:35:17] Voice 36: a few minutes all right so 4 p.m today anybody who's indicated an interest that that would like

[5:35:25] Voice 36: to be a chair, a vice chair or an Alans Trust Conservancy will be given the opportunity to speak

[5:35:33] Voice 36: to council. For the chair we'll allow about 10 minutes for each person to speak and then for

[5:35:42] Voice 36: the other positions about five minutes but we can change that if that doesn't sound reasonable.

[5:35:49] Voice 36: And then we'll go through the candidates in alphabetical order starting with the chair,

[5:35:53] Voice 36: vice-chairs and then the Islands Trust Conservancy. And then the actual

[5:35:59] Voice 36: legislated formal nominations will take place tomorrow at 11.15. So it doesn't

[5:36:06] Voice 36: matter if you've indicated to me that you're interested or not today. It

[5:36:10] Voice 36: doesn't matter if you spoke tonight at four or not. Anybody on council can be

[5:36:16] Voice 36: nominated to be on the executive Islands Trust Conservancy or the chair. Okay, so

[5:36:26] Voice 36: So just ask then if anybody else would like to be nominated

[5:36:31] Voice 36: or would consider being the chair, vice chair

[5:36:35] Voice 36: on the Islands Trust Conservancy.

[5:36:37] Voice 36: You have not already told me that.

[5:36:39] Voice 36: Okay, David Graham.

[5:36:43] Voice 11: So I would like to nominate Sam Borthwick

[5:36:46] Voice 11: for a position of vice chair.

[5:36:51] Voice 20: Nomination.

[5:36:53] Voice 20: It's just...

[5:36:54] Voice 20: Is it?

[5:36:54] Voice 20: I'm sure it's...

[5:36:57] Voice 20: Do we

[5:36:58] Voice 16: need a second?

[5:37:00] Voice 16: No.

[5:37:02] Voice 36: Okay. We don't need to nominate right now. This is just people that are interested. So

[5:37:07] Voice 36: Trustee Barswick, are you interested? I am. Okay. And it's vice chair? Yes. Okay. So Laurie,

[5:37:13] Voice 36: can you mark that there? Okay. Is there anybody else who's interested? Okay. Trustee Boland?

[5:37:22] Voice 36: Okay. So I heard that Trustee Boland for Allen's Trust Conservancy. Okay. Is there anybody else

[5:37:29] Voice 36: that would like to be on the list okay that's uh trustee elliott

[5:37:36] Voice 33: and for what position

[5:37:42] Voice 33: the vice chair thank you trustee elliott for vice chair

[5:37:44] Voice 36: all right is there anybody else okay

[5:37:48] Voice 36: so all of those people will be added to the list for speaking tonight if you'd like to

[5:37:54] Voice 36: and again if anybody else um wants to come forward to me before four o'clock let me know

[5:38:01] Voice 36: Right. So the nominations, again, are not going to happen until tomorrow morning, and I'll explain how that goes tomorrow.

[5:38:08] Voice 36: And for now, I'll just leave it at this. OK,

[5:38:10] Voice 33: thank you.

[5:38:20] Voice 33: That concludes that

[5:38:22] Voice 12: session. Thank you very much for all of you that have stepped up to be on executive committee and the Conservancy.

[5:38:29] Voice 12: And so we're a little early, but we do have a break scheduled and then we'll be going into planning services and candidate presentations.

[5:38:40] Voice 12: the potential always exists that we might finish a little early but i'm inclined to want to stick

[5:38:45] Voice 12: with the agenda because the public is likely observing particularly around candidate presentations

[5:38:50] Voice 12: and the like so um shall we just break and have a bit of an extended break have more opportunity

[5:38:54] Voice 12: to talk to the candidates and have a conversation amongst ourselves so i'm seeing general nodding

[5:39:00] Voice 12: so then let's recess and we will be returning at 3 15.

[5:39:05] Voice 33: thank you council

[5:39:06] Voice 33: Thank you very much for your time, Saul.

[6:11:01] Voice 33: And it looks like Stefan

[6:11:02] Voice 12: Cermak, for those of you who don't know,

[6:11:04] Voice 12: was the regional planning manager on Salt Spring for many years.

[6:11:08] Voice 12: Had a lot of pleasure in working with Stefan.

[6:11:12] Voice 12: He rides a motorcycle back and forth and was a firefighter.

[6:11:19] Voice 12: And I noted there's a few firefighter first responders in the crowd here.

[6:11:26] Voice 12: Me too, by the way.

[6:11:28] Voice 33: I think they said we have a problem out there.

[6:11:51] Voice 33: What am I really just doing?

[6:12:06] Voice 33: and i just want to introduce you to his team

[6:12:20] Voice 32: um regional planning managers and bio official thank

[6:12:24] Voice 32: you for keeping your energy up um as we do this we're in the home stretch and we'll turn it over

[6:12:30] Voice 32: to them these are going to be very important people in your lives for the next four years

[6:12:34] Voice 32: so uh thank you thank

[6:12:36] Voice 7: you russ and thank you mr chair um again i told you my name this morning

[6:12:42] Voice 7: me pretty a couple times. I'm Stefan Cermak. I'm the Director of Planning Services and I'll be your

[6:12:46] Voice 7: guide through the Planning Services Orientation Session. It is going to be high level. I tend to

[6:12:52] Voice 7: be a high energy person which also means I crash pretty hard. So I know you all have had sugar so

[6:12:57] Voice 7: you'll be sharing in my feelings with me. Just to tell you a little bit about myself so you get a

[6:13:02] Voice 7: sense of who I am. I live on Salt Spring Island. I have for over 12 years. Most of that time I worked

[6:13:08] Voice 7: with the islands trust out of their salt spring island office seven of of those years i was the

[6:13:13] Voice 7: regional planning manager so yeah i've seen some things and um i left the trust for a few months

[6:13:20] Voice 7: to work with the cowichan valley regional district so i've seen the other side um i came back and i

[6:13:27] Voice 7: came back because uh i you know i i really believe in the mandate of the trust and i'm really honored

[6:13:33] Voice 7: to work with the the people and the elected officials that all share the same mandate so

[6:13:40] Voice 7: i won't tell you where i grew up you asked me at a break so today's plan is for me to give you a

[6:13:47] Voice 7: really high level introduction to planning services we have a wonderful panel here which is going to

[6:13:52] Voice 7: have some give you a chance to just fire some questions at us because we imagine you have more

[6:13:56] Voice 7: questions than answers i'm going to be able to give you in a powerpoint when you guys are either

[6:14:01] Voice 7: getting high off sugar or waiting for your next session the everything I say

[6:14:07] Voice 7: in here is pretty much accessible in your toolkit I want to emphasize that

[6:14:12] Voice 7: you have a toolkit read your toolkit it's very useful so it's all in there so

[6:14:19] Voice 7: as I mentioned in the big picture you may remember this slide was up there at

[6:14:23] Voice 7: its most basic planning services provides you long-range planning current

[6:14:27] Voice 7: planning and bylaw enforcement services. That's at its most basic. We consist of administrators,

[6:14:34] Voice 7: planners, specialists in bylaw enforcement and compliance officers, but we do not work alone.

[6:14:41] Voice 7: But why do we do what the heck we do? Like, why are we here, aside from the legislation and stuff

[6:14:46] Voice 7: like that? And so, in a nutshell, planning, this is my own interpretation, planning is done to

[6:14:52] Voice 7: to manage change. That's it. And we plan to get towards a desired result. And that's you guys.

[6:15:00] Voice 7: So the professional's traditional technical definition of planning is as follows. Planning

[6:15:07] Voice 7: means the planning of the scientific, aesthetic, and orderly disposition of land, resources,

[6:15:14] Voice 7: facilities, and services with a view to securing the physical, economic, and social efficiency,

[6:15:20] Voice 7: health and well-being of urban and rural communities and if you think about that

[6:15:26] Voice 7: that's what most communities vision vision sound statements sound like written by planners

[6:15:31] Voice 7: so good professional planning is forward thinking comprehensive informed collaborative and inclusive

[6:15:40] Voice 7: and contemporary planning is very much a process involving many elements and stages that include

[6:15:46] Voice 7: include bringing together people, communities, and the environment, all leading to desired results.

[6:15:53] Voice 7: In the Islands Trust, good planning all has to be done in consideration of the mandate.

[6:16:04] Voice 7: You've already heard a little bit about this, but more about the mandate. The mandate comes,

[6:16:09] Voice 7: the authority to do what we do, comes from the Islands Trust Act. But most of the tools we use

[6:16:14] Voice 7: come from the Local Government Act. The Islands Trust Act says you may use those tools in the

[6:16:19] Voice 7: the Local Government Act. And from that, we end up with these three key documents. And those

[6:16:26] Voice 7: documents at the top is the Islands Trust Policy Statement. And then below that is the Fisher

[6:16:32] Voice 7: Community Plans. And below that are the regulations and the land use bylaws or zoning bylaws. And it's

[6:16:38] Voice 7: like a pyramid. Everything, the land use bylaws must agree with the OCPs and the OCPs must agree

[6:16:43] Voice 7: with a policy statement and that those are the documents from the tools given to the authority

[6:16:50] Voice 7: and oh i put a little extra in there for you some of the other things that we can do

[6:16:55] Voice 7: is uh oh the policy statement contains the principles and policies that guide

[6:16:59] Voice 7: all the other stress work and guides the developments ocps and anatomy violence

[6:17:03] Voice 7: of the ltcs and the bowen island municipality i forgot to mention thank you i'm sorry i have to

[6:17:09] Voice 7: make sure i mentioned that and i threw up a little picture of a memorandum there too it also gives

[6:17:13] Voice 7: you some authority to have some collaboration and discussions. So from an organizational

[6:17:20] Voice 7: perspective, that's what we look like. That's us. That's our little organizational tree. We're the

[6:17:27] Voice 7: blue guys, all the little blue lines. We have roughly, well, not roughly, we have 31 full-time

[6:17:32] Voice 7: equivalent employees, and we operate about three quarters of the budget. So we're kind of the

[6:17:38] Voice 7: juggernaut. 31 is over half the employees. This is when we're fully operated. This is what we're

[6:17:45] Voice 7: supposed to look like. I can tell you right now that we have myself, I'm new as director. We have

[6:17:50] Voice 7: a new RPM, regional planning manager of Salt Spring Island. We have hired a new regional planning

[6:17:55] Voice 7: manager for the north. We start in January. You're going to love her. We have a deficit of two

[6:18:02] Voice 7: planners on the Salt Spring Island team. We have one and a half deficit on the northern team. We

[6:18:07] Voice 7: we have people retiring, and we have people looking to go on vacation. So it looks good,

[6:18:13] Voice 7: but we're always fighting a deficit of staff. But I should also note, planning staff, even though

[6:18:19] Voice 7: organizationally looks like this, we're always working together with the rest of the team. We

[6:18:23] Voice 7: do not work without the TAS, with the trust area services. We do not work without our HR and what

[6:18:29] Voice 7: have you. And I did notice, or Russ pointed out, he's not connected to my little chart. We do work

[6:18:34] Voice 7: work with Russ, but sorry about that, Russ. So I'm going to take you sort of on a stroll in some

[6:18:40] Voice 7: different perspectives of planning services and how we do it. And the first, of course, is the

[6:18:44] Voice 7: most obvious, is that we have a geographical perspective. We have three offices, what we

[6:18:51] Voice 7: call the Northern Office, Salt Spring Office, the Salt Spring Office. In the Northern Office,

[6:18:55] Voice 7: we have seven local trust committees that sort of use that for an administrative perspective,

[6:19:00] Voice 7: which we'll all get into. And we have the Denman, Hornby, Laskiti, Gabriela, Theatis,

[6:19:05] Voice 7: Balinas, Winchelsea, and Gambier. And of course, Bowen is in that area, but Bowen doesn't report

[6:19:12] Voice 7: to the Northern Office. They have their own office. They do their own planning. Salt Spring

[6:19:16] Voice 7: Office, sounds easy that it's just Salt Spring, but if you've worked for Salt Spring, it ain't easy.

[6:19:21] Voice 7: And then there's the Southern Office in Victoria, which takes care of Galliano, Maine,

[6:19:25] Voice 7: Saturna, North and Pender Islands. But some of the lesser details are the marine area. And this is,

[6:19:32] Voice 7: you know, a kind of a personal passion. So you're going to see me or hear me talk about the marine

[6:19:36] Voice 7: environment quite a bit. And you can see some interesting quirks here. And if you look closely,

[6:19:42] Voice 7: you can see the lines that distinguish the local trust area. We heard earlier about the North

[6:19:46] Voice 7: Pender Island local trust area extends off of the Saanich Peninsula. Not necessarily intuitive. And

[6:19:53] Voice 7: And I tell you, when I'm kayaking in that area, I'm always trying to figure out why.

[6:19:56] Voice 7: But they have all the, like, James Island and all the extra islands off there.

[6:20:01] Voice 7: We have a current issue with the Bamberton having a crown lease referral, which is down in the Saanich Peninsula.

[6:20:06] Voice 7: So the Salt Spring Island Local Trust area extends all the way down to the Saanich Inlet.

[6:20:11] Voice 7: So you're going to Goldstream Park.

[6:20:12] Voice 7: When you're in the park, you just look where they're coming in.

[6:20:15] Voice 7: That's the Salmoner and Salt Spring Islands Local Trust area is part of it.

[6:20:18] Voice 7: and you look up up the north you look at Denman Island extends all the way off to you know just

[6:20:23] Voice 7: off of Courtney Comox and of course my favorite believe it or not my new favorite is Gambier

[6:20:28] Voice 7: which has the most odd configuration going up to Thormanby and into the Howe Sound and what have

[6:20:33] Voice 7: you so it's fascinating to see how far you extend and for me one of the more interesting things is

[6:20:40] Voice 7: what's missing does anybody know what's missing from this map what what isn't in the local trust

[6:20:45] Voice 7: there for me there's a huge hole but maybe it's just too obvious and it's texada good story for

[6:20:51] Voice 7: that another

[6:20:52] Voice 31: time so

[6:20:57] Voice 7: you would not believe how much time i spent cleaning this picture up for you

[6:21:01] Voice 7: this is the administrative perspective it's trying to give you a holistic look and again

[6:21:07] Voice 7: it's broken up geographically because we have three offices and in the offices we have rough

[6:21:13] Voice 7: i think we have what four planners each two and a couple a couple admin three in in the northern

[6:21:17] Voice 7: region, three in Salt Spring, and two in Southern region. And that admin team is helping you

[6:21:23] Voice 7: arrange all these meetings. For seven LTCs in the North, you're having 41 regular business meetings.

[6:21:30] Voice 7: In the South, you're having 35 regular business meetings. And again, Salt Spring looks easy with

[6:21:35] Voice 7: only having 12, but I'll help them catch up in a second. Each office, when you get a planning

[6:21:42] Voice 7: application coming in. Those applications go through those respective offices if your LTC

[6:21:48] Voice 7: is in that region, and then the admin team helps process that, and then the work is distributed.

[6:21:53] Voice 7: In regards to some of those meetings, it doesn't look too much, even though you're getting up to

[6:21:59] Voice 7: like 90 or so out there, but that does not include community information meetings, public hearings,

[6:22:05] Voice 7: special business meetings, advisory groups, task forces, forums, and other meetings. And that's

[6:22:11] Voice 7: That's where Salt Spring catches up.

[6:22:13] Voice 7: Having worked there for so long, let me tell you what we do.

[6:22:16] Voice 7: So it's a lot, is what I'm saying.

[6:22:18] Voice 7: There's a lot of meetings, and all of you, or most of you, are going to be looking for more.

[6:22:22] Voice 7: And if you're looking for more meetings, you have to realize that you're impacting the work of all the staff and all the LTCs and what have you.

[6:22:30] Voice 7: So I'm not here to say you can't.

[6:22:32] Voice 7: I'm just hearing when you're going to hear us say we're going to look into it, this is what we're doing.

[6:22:35] Voice 7: We're balancing multiple competing interests.

[6:22:37] Voice 7: interests and so on the side you'll also see that we uh our team planning services

[6:22:43] Voice 7: manages the regional planning committee their meetings their projects what's coming up in the

[6:22:48] Voice 7: future and of course as spoken earlier by law enforcement management i can already feel that

[6:22:52] Voice 7: sugar crash i can see it in all of you

[6:22:54] Voice 38: that's

[6:22:55] Voice 7: incredible that's that's that's very fast okay

[6:22:58] Voice 7: so from a functional perspective i'll try to pick it up we've recently changed how we're doing

[6:23:04] Voice 7: business in response. Actually, you have changed how we do our business. You've adopted Trust

[6:23:09] Voice 7: Council, has changed the policies and how we redistribute work. And it was an amazing bit of

[6:23:15] Voice 7: work. It's taken years to do. And it was finally adopted in this year, 2022. I won't get into all

[6:23:22] Voice 7: of it. I'm going to have a separate session for that. But what it's done is created teams. Because

[6:23:27] Voice 7: what we heard is certain regions felt neglected. Why is my work not getting done? And what we

[6:23:33] Voice 7: we needed to do is create a more flexible workforce that wasn't so geographically focused

[6:23:37] Voice 7: instead it was creating this functional team so what we've done is we've created probably the

[6:23:42] Voice 7: most important team you're going to see on this list is the regional planning team that's the

[6:23:46] Voice 7: little green boxes and that regional planning team has been sort of operating for a while in

[6:23:53] Voice 7: an informal manner to create those policies that you're talking about and help the regional planning

[6:23:57] Voice 7: committee make those decisions and the trust council adopt the policy changes that is the

[6:24:03] Voice 7: team that is proposed to do the major and extraordinary work of projects of the LPCs

[6:24:08] Voice 7: and what that means is any project that's going to cost over 5,000 bucks and any project that's

[6:24:14] Voice 7: going to take probably two years and more to do is this concentrated team of people going to do it

[6:24:18] Voice 7: and there's pros and cons to that but the point is is you're going to get more focused work on

[6:24:24] Voice 7: on the projects that you want to get done.

[6:24:26] Voice 7: That's the point.

[6:24:27] Voice 7: But as I told you, we have a couple planners missing from Salt Spring.

[6:24:32] Voice 7: We have a new RPM coming in the north, regional buying manager.

[6:24:34] Voice 7: We have a new one for Salt Spring.

[6:24:36] Voice 7: I'm new, and we have some people leaving.

[6:24:38] Voice 7: So it's always in flux, right?

[6:24:41] Voice 7: The teams are always in flux.

[6:24:42] Voice 7: So it's never as pretty as my little boxes are going to indicate.

[6:24:45] Voice 7: From a regional perspective, again, to get the big scope,

[6:24:51] Voice 7: this is just some of the numbers.

[6:24:52] Voice 7: You heard Russ talking about 20 OCPs.

[6:24:55] Voice 7: Well, we have more land use bylaws. You may wonder how that is. I'd be happy to inform you about that later.

[6:25:00] Voice 7: But we have 106 administrative bylaws in the LTC region. That just knocks my socks off.

[6:25:06] Voice 7: We currently have 37 active projects. And on the books, we have 103 projects that you guys want to get done.

[6:25:14] Voice 7: Yeah. Property owners, those are applications. But again, I'm trying to keep the theme of change, right?

[6:25:21] Voice 7: Community wants change. Those are the projects you're doing. That's what you're trying to do.

[6:25:25] Voice 7: property owners want to change things themselves well we have currently open 146 applications

[6:25:31] Voice 7: but keep in mind those are the active open applications we get three times that number

[6:25:36] Voice 7: in a year that's a lot of change compliance 584 open investigations now it does not mean

[6:25:47] Voice 7: that there's 584 violations going on not at all it just means that there's files open sometimes

[6:25:52] Voice 7: Sometimes there's ongoing discussions.

[6:25:54] Voice 7: You can ask Warren later

[6:25:55] Voice 7: when we're all standing up there together.

[6:25:57] Voice 7: So that's internal.

[6:25:59] Voice 7: That's what we're doing internal.

[6:26:00] Voice 7: But of course, we have a mandate

[6:26:01] Voice 7: to work in cooperation with people.

[6:26:03] Voice 7: And who are we cooperating with?

[6:26:05] Voice 7: Well, at least 33 First Nations,

[6:26:07] Voice 7: seven regional districts, six school districts.

[6:26:11] Voice 7: I didn't want to count all the improvement districts,

[6:26:13] Voice 7: so forgive me, but there's lots.

[6:26:15] Voice 7: And then we have, of course, Bowen Island Municipality,

[6:26:18] Voice 7: Conservancy and Organizations, Universities, et cetera.

[6:26:21] Voice 7: So we're working internally with a maze of bylaws and desired change, and we're doing so in coordination with many other people.

[6:26:30] Voice 7: I wanted to share you something in my personal opinion that's a success story.

[6:26:38] Voice 7: It's a good start.

[6:26:39] Voice 7: You heard that fresh water is a complex area, and perhaps you're going to areas that are difficult to go.

[6:26:47] Voice 7: go as an islander and knowing all the islands reasonably well before i started i thought

[6:26:53] Voice 7: there's two issues that we're all going to agree on water availability of water and housing water

[6:26:59] Voice 7: you've probably done some amazing work the trust council has hired as has been staffing somebody

[6:27:06] Voice 7: for a while finally made it permanent and has developed a freshwater strategy which is

[6:27:11] Voice 7: surprisingly complex in its approach. Well, you can look at it simply or complex. And

[6:27:17] Voice 7: there's the strategy has been finished. And there's many aspects to it. There's groundwater

[6:27:23] Voice 7: sustainability, there's watershed sustainability, the science aspect, there's cultural knowledge

[6:27:28] Voice 7: and engagement. There's been a wonderful engagement session with First Nations in the

[6:27:32] Voice 7: southern region. There's reporting, and then there's collaboration and advocacy with other

[6:27:37] Voice 7: their agencies. And those are just some of the strategic program areas. So too bad our Freshwater

[6:27:45] Voice 7: Sustainability... No? Thank you. William Sholbaugh is not here today to pick at. And he's worked with

[6:27:52] Voice 7: many staff, many managers, many planners, and many of you to advance the work. So there's a lot of

[6:27:58] Voice 7: work to be done in that. And one of the reasons I bring it up is this took a long time to develop

[6:28:04] Voice 7: this key strategy that's important to all of you. It might, and maybe not, this is going to be up to

[6:28:09] Voice 7: you, serve as a model for us moving forward as developing a strategy with a coordinated

[6:28:13] Voice 7: implementation approach that's going to require dedicated focus for the next 10 or so years.

[6:28:21] Voice 7: So I just thought, you know, 584 open applications or investigations warranted where? And this is the

[6:28:28] Voice 7: breakdown as of August 2022. This is taken straight from your Trust Council reports. You're going to

[6:28:33] Voice 7: to get this information, it's no surprise, it's not buried anywhere, it's public info,

[6:28:37] Voice 7: although I can't guarantee that that really was a file on the far right.

[6:28:41] Voice 7: In terms of Salt Spring Island, unbiased, I know a lot about Salt Spring Island,

[6:28:46] Voice 7: half of those files on Salt Spring Island, that's the big green blob over there if you're not wearing

[6:28:50] Voice 7: your glasses, and that is half of them are proactive enforcement of short-term vacation

[6:28:55] Voice 7: rentals. Yeah, so if you hear that complaint that nothing's happening, I beg to differ,

[6:29:01] Voice 7: and I think Warren would beg to differ.

[6:29:06] Voice 12: Do

[6:29:06] Voice 7: you have a question here?

[6:29:08] Voice 7: Are you prepared to take questions?

[6:29:10] Voice 7: Thank you, Mr. Chair.

[6:29:11] Voice 7: We have a panel session for 20 minutes

[6:29:13] Voice 7: with questions there.

[6:29:14] Voice 7: I think that would be the best time.

[6:29:15] Voice 7: Lovely. Okay. Thank you.

[6:29:17] Voice 7: Thank you.

[6:29:17] Voice 7: I should have said that at the beginning.

[6:29:18] Voice 7: My apologies.

[6:29:20] Voice 7: So I wanted to pause here

[6:29:21] Voice 7: and I think I've teased a few people.

[6:29:23] Voice 7: I'm going to put a slide up

[6:29:24] Voice 7: that speaks to, well,

[6:29:26] Voice 7: I guess the marine environment or something.

[6:29:27] Voice 7: And I have this picture

[6:29:29] Voice 7: and I can't not be myself.

[6:29:32] Voice 7: So here I am.

[6:29:33] Voice 7: this this is actually it's called an army of herring i learned that uh schooling about a kelp

[6:29:40] Voice 7: forest and i and i can't help but how much information this conveys to me when i read it

[6:29:46] Voice 7: when i look into it and for me this indicates a healthy marine environment which indicates a

[6:29:51] Voice 7: healthy foreshore which indicates a healthy repairing there which may even indicate a

[6:29:55] Voice 7: healthy uh upland area we heard about how important herring is to first nations

[6:30:00] Voice 7: heritage you know for their sustainable harvest of this resource and and to their cultural and

[6:30:05] Voice 7: spiritual being of this area this to me is what it looks like when we're doing our job well

[6:30:11] Voice 7: it's that simple so if we can if we can have indicators that say we have a healthy harvest

[6:30:18] Voice 7: i would think primarily first nations then we're doing something right so that's what that conveys

[6:30:25] Voice 7: to me, and it just behooves me to show you a visual of it. So, of course, we're always changing,

[6:30:34] Voice 7: always working hard. I do enjoy comics. That's from the mid-90s. If you don't know Linda Adams,

[6:30:40] Voice 7: that's a picture of her, and actually, that's the back of Mr. Marger's head there from the mid-90s.

[6:30:46] Voice 7: I'd be happy to share more stories about that, but Planning Services had various reviews over time,

[6:30:51] Voice 7: with the most recent being included in the Appendix A of the Governance and Management Review,

[6:30:55] Voice 7: review which was again concluded earlier this year and many of the recommendations in this report

[6:31:01] Voice 7: and found in previous reports as well as from internally driven processes of review have led

[6:31:06] Voice 7: to and continue to guide numerous changes some of these changes have led to trust council approving

[6:31:13] Voice 7: staff changes such as adding a senior freshwater specialist whom i just mentioned about the great

[6:31:18] Voice 7: work that they've led an administrative person to help bylaw enforcement with 584 open investigation

[6:31:25] Voice 7: files, and a handful of others. More recently, changes have included significant policy

[6:31:31] Voice 7: amendments, which again, I already discussed. And they established or they amended best practices,

[6:31:38] Voice 7: your work programs, and your priority setting. So these are key policy changes.

[6:31:44] Voice 7: And why did Trust Council approve this? These amended policies are designed to support

[6:31:49] Voice 7: This is systematic update of official community plans and land use bylaws on a regular basis, support realistic expectations for volume and timing of project completion, and the fair, efficient, and equitable allocation of staff and financial resources for, as I said, major and extraordinary projects, which are over $5,000.

[6:32:11] Voice 7: So we're trying to be better.

[6:32:13] Voice 7: And it was based on Trust Council making us that way.

[6:32:18] Voice 7: Yeah, there's other changes here.

[6:32:19] Voice 7: administratively and and what have you let's see it yeah and i've got extra history you know i'll

[6:32:27] Voice 7: save those for questions challenges and opportunities again this sort of repeats the

[6:32:34] Voice 7: slide from earlier from the big picture i've just kind of rephrased things a little bit i wanted to

[6:32:39] Voice 7: remind the trust council of a few things about the challenges and the first is that the islands

[6:32:46] Voice 7: trust council has made a reconciliation declaration what does that mean the organization is actually

[6:32:54] Voice 7: you're gonna maybe you'd be surprised to hear this but you know when we speak to our colleagues in

[6:32:59] Voice 7: the province and across the province in in rural planning areas is that we're actually considered

[6:33:03] Voice 7: leaders in reconciliation it's almost terrifying because we suck at it but we're working hard at it

[6:33:10] Voice 7: and and you know reconciliation is for us it's not for first nations they don't need to reconcile

[6:33:16] Voice 7: themselves they're reconciled so it's it's a complicated process and and we're doing you are

[6:33:22] Voice 7: are doing a great job and we're following your lead my favorite which i reminded salt i stopped

[6:33:28] Voice 7: reminding salt spring about this was that the island stress council declared a climate emergency

[6:33:33] Voice 7: an emergency and i don't know coming from the uh firefighting background

[6:33:38] Voice 7: you respond right like pager goes off that's i guess the old school and off you go so

[6:33:44] Voice 7: we've all witnessed the changes from 40 degree plus i couldn't believe riding my motorcycle

[6:33:48] Voice 7: I got 40 degrees. My ankles were burning and it wasn't from the engine to the washing out of roads

[6:33:53] Voice 7: of months of rain. The road I live on washed out in three places, like literally above the

[6:34:00] Voice 7: Papayana and literally below. And then around the S-Band up and they're still like today,

[6:34:05] Voice 7: they're doing all the kinds of crazy stuff. So that's actually four washouts in that spot.

[6:34:10] Voice 7: And so climate change, not to mention the forest fires and stuff that I think we're

[6:34:18] Voice 7: all terrified that are coming our way. Islands Trust Council has also declared that a housing

[6:34:22] Voice 7: equity and workforce shortage crisis exists on many of the islands within the Islands Trust area

[6:34:28] Voice 7: and that's probably what I've heard most from you today. Each of these declared issues can be

[6:34:33] Voice 7: unpacked. I was comparing it to a Russian nesting doll and I suspect Russian is not a good thing to

[6:34:38] Voice 7: say these days. So that's what it's like though and so who's going to help with all that? Who's

[6:34:43] Voice 7: going to help us deal with all these other things and all these issues and all the complexities?

[6:34:49] Voice 7: We are. That's how you get to meet the team. So I feel like Vanna White, if I'm going to do this,

[6:34:55] Voice 7: but just everybody heads up there. We have Robert Kojima. Go on, go get up there. Robert Kojima,

[6:35:00] Voice 7: who is the Regional Planning Manager of the South. We have Warren Dingman, your Manager of

[6:35:04] Voice 7: Vital Enforcement Services. You've got me. You've got Chris Hutton, the Regional Planning Manager

[6:35:08] Voice 7: of Salt Spring Island. And Sonia Zupanek couldn't join us today. She had other commitments.

[6:35:15] Voice 7: unfortunately. I've got her picture up there with her team. She's the acting regional planning

[6:35:19] Voice 7: manager. That's what the A means in that. And like I said, we have a new regional planning

[6:35:24] Voice 7: manager starting full-time in January. Her name is Renee. So we're going to ask that that light

[6:35:31] Voice 7: that's turned off. And then what we're going to do now, wonderfully done, sir. So with that,

[6:35:42] Voice 7: that. I'm going to try to moderate this. No, actually, the chair is going to moderate

[6:35:46] Voice 7: discussion. That's your, or I can do it. I'll do it. I'll do it. Okay, I'll moderate the discussion.

[6:35:52] Voice 7: So just raise your hand. I'll try to get you as I see them. I can be a bad moderator at times,

[6:35:57] Voice 7: so I'll go around that way. I don't know all your names, so that's going to become evident really

[6:36:01] Voice 7: quick. And then I'm going to leave a couple minutes. Don't cut me off and tell me to go

[6:36:05] Voice 7: away. I want to tell you what's coming up next at the end of this session. So with that,

[6:36:09] Voice 7: up, ask us questions. So I forget your name already. Susan

[6:36:16] Voice 7: Yates. Thank you. So this is my

[6:36:18] Voice 7: week's podcast. Thank you,

[6:36:21] Voice 16: Stephan. Just a quick question regarding the regional planning approach.

[6:36:25] Voice 16: I understand that it will help with the larger projects. What I was hoping for when I first

[6:36:31] Voice 16: heard about it, and I think this is true, that it will also provide some good regional templates

[6:36:39] Voice 16: templates for model bylaws and model work. Is that correct?

[6:36:49] Voice 7: Thank you, Ms. Yates. It could.

[6:36:51] Voice 7: That's up to the direction of the Regional Planning Committee of what the work is they'd

[6:36:56] Voice 7: like to do. I think the Regional Planning Committee already has a model template official

[6:37:01] Voice 7: community plan they've drafted, and we would like to use that template for all new projects starting

[6:37:07] Voice 7: in the new fiscal, not the current ones, but the new ones. And I believe, I was going to say

[6:37:12] Voice 7: Gambier is their only one but maybe maybe not I'm wrong and so we'll be using that but in terms of

[6:37:17] Voice 7: model bylaws I think that's an be a really healthy debate and discussion which model bylaws are

[6:37:24] Voice 7: useful to implement without a doubt administrative bylaws excel in that format but I think it's a

[6:37:31] Voice 7: different discussion for other types of OCP and or land use bylaw amendments yes just to follow

[6:37:38] Voice 16: follow up on that. I really am thinking more like things like shoreline planning, something like

[6:37:43] Voice 16: that.

[6:37:48] Voice 7: So again, that will be decided by the Regional Planning Committee and the work that

[6:37:52] Voice 7: they do. Our hope is that by having a team, they're going to be able to collate better and or manage

[6:37:58] Voice 7: across the whole region better about sharing information. And so the Regional Planning

[6:38:04] Voice 7: Committee has not necessarily met to discuss the approach they'd like to do. So there may be

[6:38:10] Voice 7: it may be that the regional planning community decides that getting the right information to

[6:38:16] Voice 7: the local trust committees to then apply themselves to their OCP or land use bylaw

[6:38:20] Voice 7: amendment is the right way to go so therefore we need to do a shoreline assessment and give you

[6:38:24] Voice 7: that baseline information across the whole region and that might be a better approach than giving

[6:38:29] Voice 7: your own model bylaw but certainly we're going to try to give more regional approach to help

[6:38:33] Voice 7: local transmittees get the information that they

[6:38:36] Voice 33: need. Hi,

[6:38:43] Voice 29: so with respect to bylaw enforcement,

[6:38:47] Voice 29: I've looked at the statistics that you present, I think quarterly or

[6:38:54] Voice 29: whenever, and I've always been curious, you mentioned when you were talking about proactive

[6:39:00] Voice 29: enforcement and I've talked to people and there's some confusion about whether it is complaint

[6:39:06] Voice 29: complaint-driven or proactive,

[6:39:08] Voice 29: that would be a very good thing to categorize those statistics by,

[6:39:14] Voice 29: you know, some categorization of how the complaint was made

[6:39:19] Voice 29: or came about.

[6:39:21] Voice 29: And proactive versus complaint-driven would be a start.

[6:39:25] Voice 29: So can you speak to that?

[6:39:27] Voice 29: Do you know those numbers?

[6:39:29] Voice 29: And is there, like, what is your strategy or policy with respect to that?

[6:39:34] Voice 29: yeah so

[6:39:39] Voice 24: it's not something that we currently track but yes we could track um as stephen has

[6:39:45] Voice 24: already stated for example uh the short-term vacation rental files that you see that are

[6:39:50] Voice 24: open the majority of them are uh through proactive enforcement almost all of the majority of the

[6:39:56] Voice 24: local trust committees have proactive enforcement in one way or another on short-term vacation

[6:40:00] Voice 24: rentals so that's sort of an easy one uh there's probably almost 150 stbr files and the great

[6:40:08] Voice 24: majority of those will be proactive uh for the rest no we're not uh tracking uh yes we could

[6:40:15] Voice 24: uh devise a method uh you know keep track of those statistics and try to report them

[6:40:20] Voice 24: uh at the next meeting so that you know as far as you know for any foreshore marine areas

[6:40:27] Voice 24: is where there may be proactive enforcement that is a trust council policy which says that file

[6:40:33] Voice 24: officers they see a type of contravention near the water in an environmentally sensitive area

[6:40:41] Voice 24: we can open a file so there's a certain number of those right now that have been opened proactively

[6:40:48] Voice 24: but other than stvrs the great majority of those other files like 99 are from they're complaint

[6:40:55] Voice 24: playing driven.

[6:40:56] Voice 4: I think it's also important to add that the STVR example of proactive enforcement

[6:41:03] Voice 4: is at the behest of the local trust committee.

[6:41:13] Voice 39: Grant Scott, Hornby Island. Warren, I'd just like

[6:41:16] Voice 39: to say when I was first elected, the Ben by law enforcement notification came in and there was a

[6:41:23] Voice 39: lot of really concerned and unhappy people about it. And I got to say, in the last three years,

[6:41:29] Voice 39: it's amazing how it's gone the concern has gone down people have really accepted it and at least

[6:41:35] Voice 39: on hornby i can't speak for the other places it's really amazing i think you guys have done a really

[6:41:39] Voice 39: good job i'm not saying everybody's ecstatically happy about it but um you'd be surprised if i did

[6:41:46] Voice 39: i'm sure but anyway i just want to say it's it's worked very

[6:41:48] Voice 33: well so thank you another bylaw

[6:41:56] Voice 5: enforcement related question um can you give us a rough and ready breakdown of what those

[6:42:04] Voice 5: 500 plus cases break down into roughly in terms of the types and which ones do you consider to be

[6:42:12] Voice 5: the most which types do you consider the most serious and the ones that get the most priority

[6:42:18] Voice 24: so those uh uh twice a year those stats are provided the stats that reference uh stefan

[6:42:24] Voice 24: is referencing uh were from the last uh reporting period uh in in september updates weren't very

[6:42:31] Voice 24: well so okay oh interesting where that came from so yeah that we break we break it all down and i

[6:42:38] Voice 24: believe stephan did show a slide of the breakdown or nor have you actually he can bring it up

[6:42:44] Voice 24: as well as the per island in the reporting that the uh is provided for trust council twice a year

[6:42:51] Voice 24: you will see the breakdown of uh the type of contravention and for which island so it's all

[6:42:56] Voice 24: broken down and that it's available and i can send that to you you know uh next week if you

[6:43:02] Voice 24: want to have a you know you can't reference it now i can send that to you

[6:43:06] Voice 33: i'll

[6:43:16] Trustee Patrick: ask a tough question

[6:43:17] Trustee Patrick: no thanks i hope i'm glad we talked about change i hope we're not reacting to change but actually

[6:43:23] Trustee Patrick: planning and anticipating and getting ahead of it but my question relates to sort of data which

[6:43:28] Trustee Patrick: helps us know that and i think of you know housing starts and and the sizes of houses from building

[6:43:34] Trustee Patrick: permits and school enrollment and number of vacation rentals and so forth is that data being

[6:43:40] Trustee Patrick: proactively collected and if it is not is that implemented from an ltc standpoint or that be

[6:43:46] Trustee Patrick: better off from a regional so

[6:43:53] Voice 33: it's it's not

[6:43:55] Voice 4: collected in a in a proactive way um or let's

[6:43:59] Voice 4: say a comprehensive way fortunately there's you know there's um stats can census data that's

[6:44:05] Voice 4: that's collected every five years that's available um sometimes if there's a major project like an

[6:44:12] Voice 4: official community plan review we'll go and gather that data but there's no program to

[6:44:18] Voice 4: comprehensively collect data for every local trust area and all these different areas

[6:44:23] Voice 4: it's just something that we don't have don't have the staff devoted to um so

[6:44:38] Voice 17: trend monitoring and

[6:44:40] Voice 17: data collection like that is in trust programs committee's terms of reference um in the past

[6:44:45] Voice 17: they've created a state of the islands report as an attempt to start some of that work but it's

[6:44:49] Voice 17: never been prioritized by council or the committee so that's something i'll have to contemplate this

[6:44:53] Voice 17: term in terms of where you want to put time um that is something trust area services can support

[6:44:57] Voice 17: local planning or planning with um if that's something that you choose to take on

[6:45:02] Voice 18: as a council

[6:45:02] Voice 18: sort of a new strategic area of focus um thank

[6:45:13] Voice 11: you so one of the criticisms i heard from the

[6:45:15] Voice 11: previous stem and trustees was a frustration with some of their projects and obviously that

[6:45:20] Voice 11: That speaks to capacity, but it also, when I was a trustee eight years ago,

[6:45:26] Voice 11: local trust committee had the ability to divide planner time between applications and projects.

[6:45:33] Voice 11: Do we still have that ability to kind of customize our planner time to projects or the work that you do with applications?

[6:45:45] Voice 4: So that slide that Stefan had up there that sort of showed the cross-region teams is an attempt to address some of those issues.

[6:45:54] Voice 4: So the regional planning team in concert with the new policies about how projects are prioritized.

[6:46:03] Voice 4: Part of that is to address the fairness and the equity between local trust areas.

[6:46:07] Voice 4: But that middle chunk as well, you saw it was in green, green, red, perhaps red, local planning team, that's your assigned island planner. And that assigned island planner will concentrate on your, what's called the minor projects in the new policy.

[6:46:25] Voice 4: So projects that are less than $5,000 a year, your assigned island planner will do that work, plus your major applications.

[6:46:33] Voice 4: And then that current planning team will deal with generally the land use permits and take that burden off the island planner.

[6:46:41] Voice 4: So there'll be more time available for your island planner to focus on that one active minor project, plus the regional planning team providing the major project work.

[6:46:52] Voice 4: work and hopefully you know with some some efficiency across local trust areas um you know

[6:46:58] Voice 4: someone mentioned a shoreline review a shoreline review on denman a shoreline review on thetas

[6:47:02] Voice 4: shoreline review on north pender the same planner will be providing that through that regional

[6:47:07] Voice 4: planning

[6:47:07] Voice 33: team approach thank you chair um

[6:47:18] Voice 26: so this is in regards to housing needs assessments

[6:47:21] Voice 26: um which i believe were typically done every five years um and so i think we're due for one

[6:47:28] Voice 26: But the argument has been made that perhaps enough reports and data collection on the needs for housing has been adequately summarized fairly comprehensively.

[6:47:44] Voice 26: Are we, in your opinion, are we moving towards creating a suite of solutions? Do we have enough information, which is kind of related to your question? Or do we need to do another housing needs assessment across the island?

[6:48:03] Voice 7: I just heard Russ say it's a great question, so I'll repeat what he said.

[6:48:07] Voice 7: It is a great question.

[6:48:09] Voice 7: I think we're going to be getting pressure from the province.

[6:48:12] Voice 7: I don't think it's any surprise that they require,

[6:48:15] Voice 7: it's a new piece of legislation that requires the housing needs assessment.

[6:48:19] Voice 7: And I think all of us saw that it was a first step.

[6:48:22] Voice 7: It wasn't the only step.

[6:48:24] Voice 7: So I think, especially with the new premier coming in,

[6:48:27] Voice 7: I think there's going to be,

[6:48:28] Voice 7: it's pretty clear that there'd be some sort of push to do more.

[6:48:32] Voice 7: what that is we don't know yet but we do in the meantime have a requirement to do a new housing

[6:48:38] Voice 7: needs assessment every five years and when we update our official community plans we must

[6:48:45] Voice 7: include consideration of those housing needs report when we do them so I think that the tool

[6:48:52] Voice 7: is now starting to be used and it needs to be as recent and fresh as possible and we're going to

[6:48:59] Voice 7: to start refreshing them we didn't include it in this budget ask but the following budget for sure

[6:49:03] Voice 7: we'll start asking and in terms of tools we have a great housing toolkit available that was done

[6:49:10] Voice 7: several years ago by one of our planners and it does a really good job of saying these are all

[6:49:16] Voice 7: the feasible tools at our disposal given through the authority to do it and i would encourage if

[6:49:22] Voice 7: you want to find that i can send it to you and the reason i bring that up is it's you're going

[6:49:28] Voice 7: going to get the same answer from staff of all the available tools. Maybe there's a few coordination

[6:49:33] Voice 7: cooperation agreements we haven't thought of, but for the most part, they're all there. So then it's

[6:49:38] Voice 7: going to be up to the individual LTCs to take from that menu of options and choose how they

[6:49:43] Voice 7: would like to implement them. So I'd say you have the tools, you've got the authority, we know the

[6:49:48] Voice 7: tools, and now we've got the provincial direction that you have to do something when you're doing

[6:49:52] Voice 7: something. So it really is up to the LTCs

[6:49:56] Voice 33: to decide how to do it. Yeah, so sort of

[6:50:03] Voice 42: pursuant

[6:50:03] Voice 42: to that, knowing that there's this frustration with what has seemed to be, on Denman, there's

[6:50:10] Voice 42: frustration with what has seemed to be a series of reviews and no action. Bearing in mind, and

[6:50:18] Voice 42: absolutely, if the province and with the new premier, we're going to see more focus on,

[6:50:24] Voice 42: doing that and they're going to mandate more reviews, that's fine. Are there things from

[6:50:33] Voice 42: the information that we already have that are actionable in the meantime so that we're not

[6:50:38] Voice 42: seen to be sitting waiting for yet another first step to be taken?

[6:50:45] Voice 7: I would say yes. But of course, you saw the complexity of getting projects through.

[6:50:50] Voice 7: So the most logical answer I can give to you is you have a handful of things you can do.

[6:50:56] Voice 7: You can amend your official community plan, you can amend your land use bylaw, you can change administrative processes, and you can direct bylaw enforcement to not enforce.

[6:51:05] Voice 7: That's kind of your suite of tools.

[6:51:07] Voice 7: So for the most part, what all of you are looking to, if you want to change the land use bylaw, you're going to have someone tell you it doesn't match the OCP.

[6:51:14] Voice 7: So you're going to have to amend the OCP.

[6:51:16] Voice 7: And then you're going to have someone say, well, if you want to amend the OCP, you have to put a business case, it's going to take you two years.

[6:51:21] Voice 7: And then you're going to go to the community and they're going to say, well, you didn't talk to me, et cetera, et cetera.

[6:51:25] Voice 7: and you know what as long as you know up front that that's the way it is you're saying i want

[6:51:30] Voice 7: to do something with it i'm going to make this a priority we're going to focus our resources on that

[6:51:35] Voice 7: and away we go and if you don't have the resources for a long-range project said the major and

[6:51:40] Voice 7: extraordinary five thousand dollars you can still do a minor active project and that means it's under

[6:51:46] Voice 7: five thousand dollars and you can do a fair bit with that meeting with people and getting that

[6:51:50] Voice 7: work it just means you would be focused on that and if you would like to focus the resources

[6:51:55] Voice 7: assigned to your area then i would encourage you to do so and i'd be happy to work with you on that

[6:52:09] Voice 33: great question sorry christina uh

[6:52:13] Voice 29: hi i was just thinking you know in the context of what sam said

[6:52:20] Voice 29: and you know it's going to take two years so if there are unused funds or resources

[6:52:25] Voice 29: services in other LTCs? Can they choose to donate those to a project that would accelerate that

[6:52:33] Voice 29: project for a particular LTC? I'm

[6:52:40] Voice 7: going to ask for some help from our Trust and

[6:52:43] Voice 7: Administrative Services Director, Ms. Maltin.

[6:52:49] Voice 13: Happy to answer this question as I can. So we

[6:52:52] Voice 13: do have a policy at Trust Council. It's the Trust Council Budget Adjustment and Authority Policy.

[6:52:56] Voice 13: And it's the policy that outlines what has to happen in order for changes to happen within the budget.

[6:53:02] Voice 13: What has to happen is dependent on the value of dollars that is being shifted around between business units.

[6:53:08] Voice 13: So if it's a small project, a minor project under $5,000, it would be a different process than if it were a major project that Trust Council has chosen to support.

[6:53:33] Voice 33: The

[6:53:34] Voice 9: CAO has a question or a remark?

[6:53:37] Voice 9: clarification the five thousand dollars comes from a pool you're all sort of given a pool of

[6:53:43] Voice 9: five thousand dollars to initiate these projects correct 36 000 so some inevitably will be used

[6:53:51] Voice 9: and some will not because someone some of you will make a decision oh we're just not ready

[6:53:55] Voice 9: or you'll start it and so that that's a pool anything more than that is a discrete budgetary

[6:54:01] Voice 9: discussion that happens at the table it didn't seem worth having a budgetary discussion for

[6:54:06] Voice 9: $3,500 might cost $3,500 to have the conversation. So we want to avoid that sort of duplication. So

[6:54:14] Voice 9: there is the potential to use funds. And quite often we have funds unspent in projects. So

[6:54:21] Voice 33: okay, I had

[6:54:28] Voice 12: one question that I'd like to ask back to bylaw enforcement, just about what success

[6:54:32] Voice 12: looks like in bylaw enforcement, because there's often lots of criticism about the efficacy of

[6:54:38] Voice 12: And when I say success, I mean those issues that are non-compliant with the local bylaw, that when it's brought to the attention of the property owner or in the situation where there's potential for a fine to be levied against the property owner, what's the percentage of success with those reaching voluntary compliance?

[6:54:59] Voice 12: clients so

[6:55:02] Voice 24: when we start our um bylaw complaint and enforcement process all of the property owners

[6:55:09] Voice 24: subject to complaint are sent a letter a notice letter notifying that there's been a complaint

[6:55:13] Voice 24: and we've opened a file and investigating i would say approximately 50 of our work is complete just

[6:55:19] Voice 24: by sending that letter 50 of the property owners will take that letter as a sign we now need to

[6:55:26] Voice 24: comply. And one of the reports of statistics that I provide at Trust Council twice a year is here's

[6:55:34] Voice 24: our total number of files. And here's the number of tickets we actually had to write. And that

[6:55:39] Voice 24: the percentage is actually very small. I think each time it's actually less than 10%

[6:55:44] Voice 24: of the files we're writing a ticket for. That means for the majority of the other ones,

[6:55:49] Voice 24: we don't need to write a ticket. Say 50% of them are resolved just by sending a notice letter

[6:55:55] Voice 24: and people are shocked that someone complained about them so they say oh yes of course i'm going

[6:55:59] Voice 24: to comply or i didn't know i should be doing that so they can they're going to comply there's a next

[6:56:05] Voice 24: group you go down to the next 50 percent that are left you do some conversations back and forth you

[6:56:11] Voice 24: provide them with some education and some information on the bylaw the majority of that

[6:56:16] Voice 24: group remaining are going to voluntarily comply and then you're down to that small number whether

[6:56:21] Voice 24: whether it's 5% or 6% during each reporting period that are actually given a fine

[6:56:26] Voice 24: because they're saying absolutely under no circumstances am I going to cooperate with you

[6:56:33] Voice 24: or I'm going to comply, so we're at that stage.

[6:56:36] Voice 24: And then there's the even smaller number where an LTC is asked to take someone to court,

[6:56:42] Voice 24: and that's two or three cases per year, and those are the extreme examples

[6:56:46] Voice 24: where it's urgent for one reason or another and there's some action that can be taken.

[6:56:51] Voice 24: So if you look at 500 plus files, you're down to a very small number of files where it's actually required to either issue fines or say we need to initiate court action or have the legal counsel send a demand letter saying you need to comply immediately.

[6:57:08] Voice 33: Thank you, Warren. I think we're at four o'clock, which is the

[6:57:16] Voice 12: moment we've all been waiting for,

[6:57:18] Voice 32: for

[6:57:19] Voice 12: the presentation by candidates. So thank you, Stefan, and thank you to your team.

[6:58:12] Voice 33: okay is everybody ready i

[6:58:25] Voice 32: think they do

[6:58:27] Voice 32: okay ready to go okay

[6:58:38] Voice 36: thank you everybody so as we indicated this morning this is going to

[6:58:42] Voice 36: be a session for those candidates that have indicated an interest to run for the chair

[6:58:47] Voice 36: of trust council or if one of the vice chairs of trust council or to be trust council's appointees

[6:58:54] Voice 36: on the Allen's Trust Conservancy Board.

[6:58:57] Voice 36: So we're going to do this in alphabetical order,

[6:58:59] Voice 36: starting with the chair.

[6:59:01] Voice 36: So we'll start with Trustee Fowle,

[6:59:03] Voice 36: followed by Trustee Luckham,

[6:59:05] Voice 36: and then Trustee Morrison.

[6:59:07] Voice 36: We'll allow about 10 minutes for each person,

[6:59:10] Voice 36: and I will have two colored cards.

[6:59:14] Voice 36: So when you have one minute left,

[6:59:16] Voice 36: I'll just hold up a blue card that says one minute on it,

[6:59:18] Voice 36: and when your time's out,

[6:59:20] Voice 36: I'll hold up kind of an orangey card.

[6:59:22] Voice 36: I'm not going to stop you,

[6:59:24] Voice 36: but I would like you to just kind of wrap it up so that it's being fair to everybody

[6:59:27] Voice 36: so does that sound okay and any questions or concerns trustee Morrison do

[6:59:35] Voice 30: you want um the

[6:59:37] Voice 30: 10 minutes to include questions because I know that there was a desire by uh council to have

[6:59:43] Voice 30: questions yeah

[6:59:45] Voice 36: thank you for that so the 10 minutes is just for your presentation and then

[6:59:49] Voice 36: questions can come after that and that we could probably allow for a couple of questions and then

[6:59:54] Voice 36: after all three spoke we could open it up for general questions of all three for about 10

[7:00:00] Voice 36: minutes to 15 minutes or so. Okay. Any further questions before we start? So with that, maybe

[7:00:06] Voice 36: I'll ask Trustee Fowle if you want to come up to the lectern here. And you can have this. I'll be

[7:00:12] Voice 36: over there. So maybe look at me occasionally so that I can catch your attention if you're getting

[7:00:16] Voice 36: close to 10 minutes.

[7:00:32] Voice 33: This is very official.

[7:00:35] Voice 34: So yeah, you've received my written submission to

[7:00:40] Voice 34: the agenda and I so I don't want to go over that too much but basically I'm very interested in the

[7:00:51] Voice 34: process and trying to improve the process to make the work more possible to be and have better

[7:00:58] Voice 34: results and to make sure that our constituents are also not upset by it and are actually

[7:01:06] Voice 34: cooperating with it or um working with that and so that's that's the big objective that i have

[7:01:13] Voice 34: and i think one of the things that i can see needing um on on this level and on the local

[7:01:21] Voice 34: trust committee levels is to and maybe this is more specific to our island but uh you know you

[7:01:28] Voice 34: You can you can decide for yourself for your island, but to identify the what I call problems or the issues or the challenges that that the island faces and to really spend time hanging out with that and making sure that everybody's had a chance to chime in and for there to be a fulsome discussion.

[7:01:53] Voice 34: I like that word, fulsome, and for there to be a general agreement that everybody has expressed what is an issue for them and that they have heard everybody else's issue or what their views are on that.

[7:02:18] Voice 34: And staying with that before going to a motion or a bylaw or a solution discussion, because what I experienced was we were talking about solutions, but it wasn't clear what had happened in order to get us there.

[7:02:38] Voice 34: there? What was the solution designed to solve? That was

[7:02:41] Voice 34: unclear upon repeated requests from our constituents on South

[7:02:46] Voice 34: Pender. And that that really surprised me. And that's kind of

[7:02:51] Voice 34: why why I'm here and stepping up for this role is that to me is

[7:02:57] Voice 34: an inefficient structure of the conversation or decision making

[7:03:02] Voice 34: process. And I think we can really improve that. So my

[7:03:06] Voice 34: My vision is, and I would, as a chair, I would, you know, not just dictate my vision on this,

[7:03:12] Voice 34: but I would bring my vision to the group and we would have a discussion about it and see

[7:03:19] Voice 34: if we could agree on a process.

[7:03:22] Voice 34: So identifying the issues, you know, so basically what is the problem that will result if we

[7:03:28] Voice 34: stay with the status quo?

[7:03:30] Voice 34: You know, like if you're having a situation, we have to ask ourselves, if we stayed with

[7:03:34] Voice 34: it what is what is the problem with that what is the consequence of that is and and in what ways

[7:03:41] Voice 34: is the consequence of not doing nothing harmful to us or you know we just don't want it because

[7:03:46] Voice 34: and if we answer that question i think we can really get go a long way in defining the uh

[7:03:52] Voice 34: identifying the issues and only then i would suggest that a brainstorm um of potential

[7:04:00] Voice 34: potential solutions when we fully have delved into this and defined it.

[7:04:05] Voice 34: And everybody can agree, not consensus on, you know,

[7:04:10] Voice 34: this is a problem or that is the problem,

[7:04:12] Voice 34: but I have heard your view of the problem and I've heard your view of the

[7:04:16] Voice 34: problem and everyone has a clear understanding of everybody's interest,

[7:04:20] Voice 34: you know, in what they're trying to solve.

[7:04:22] Voice 34: And then we can brainstorm together solutions.

[7:04:27] Voice 34: And that to me is a creative process.

[7:04:30] Voice 34: And I see this structure, you know, which I'm learning more about today, of course, and yesterday, is very structured. You know, the whole scenario for how we run the meetings is very, very structured. And I think that the structure has, in some cases, taken over and kind of dictated how we discuss things.

[7:04:54] Voice 34: And I think that we can do better than that, even within the current requirements that we have under

[7:05:01] Voice 34: acts and policies and so on. And in some cases, we can change policies, but probably more difficult

[7:05:07] Voice 34: to change acts. But, you know, we can look into that. And then another component then would be

[7:05:13] Voice 34: to prioritize or shortlist a brainstorm list and say, you know, we got, you know, maybe we'd end

[7:05:20] Voice 34: end up with three potential solutions to an issue or we can whittle it down to to one solution

[7:05:28] Voice 34: but those solutions would then have to go through what i call a harm scan so we would look at them

[7:05:34] Voice 34: and say you know this is the litmus test for them do they cause harm to our constituents and or to

[7:05:41] Voice 34: the environment is there negative connotation you know negative results of going down this road

[7:05:46] Voice 34: we would all together look at that and bring up any issues like that that we could see and that

[7:05:54] Voice 34: would be under the agreement you know that i would try to convince you all that we can agree to

[7:06:00] Voice 34: is that a solution like a bylaw or or any other solution we shouldn't consider ourselves having

[7:06:08] Voice 34: found a good solution until we can say this solution doesn't harm anybody

[7:06:12] Voice 32: there's not

[7:06:14] Voice 34: significant harm to our constituents. And we can say, if there's considerable harm,

[7:06:21] Voice 34: we haven't yet found the right solution. And because that's my belief, I believe we don't

[7:06:28] Voice 34: have to have this very democratic, you know, winners and losers and 41%, or I mean, 51% wins

[7:06:37] Voice 34: kind of thing and the rest lose. Potentially, theoretically, that's how it goes, right? I don't

[7:06:41] Voice 34: believe that we're stuck with that I think we can we can work with a lot more cooperative and

[7:06:48] Voice 34: collaborative and friendly systems to to reach our our goals so anyway the yeah and throughout

[7:07:02] Voice 34: the process I would say that we should always be ready to repeat that rationale for why we're

[7:07:11] Voice 34: having this discussion why we're discussing the solution we should be able to rattle off exactly

[7:07:17] Voice 34: what that solution is addressing the problem in the first place and if we can't i think we get

[7:07:23] Voice 34: lost so i think that's very important uh the

[7:07:28] Voice 33: uh yeah and uh we could also scan

[7:07:37] Voice 34: uh the existing

[7:07:39] Voice 34: bylaws for harm and barriers that are caused by them for instance if if there are any component

[7:07:44] Voice 34: of any bylaw currently that prevents environmental protection there might be things that or

[7:07:50] Voice 34: initiatives that citizens are taking themselves that they can't take because there's a bylaw

[7:07:56] Voice 34: stopping them from doing that and I know of some examples but I won't go there now but

[7:08:01] Voice 34: I think we can look at that and to me that's a higher priority than thinking up new bylaws

[7:08:07] Voice 34: because we've got to clean up our house and make sure it's functioning to do that

[7:08:18] Voice 34: reconciliation you know I spoke a little bit about that earlier so but I think it's an issue that's

[7:08:25] Voice 34: bigger than than all of us or bigger than us you know this this group here Islands Trust

[7:08:30] Voice 34: and we can do our best but I think we shouldn't also beat ourselves or hold ourselves to the

[7:08:36] Voice 34: responsibility of kind of solving this problem it hasn't been solved anywhere you know it's a

[7:08:43] Voice 34: a process it's probably a lengthy process and I think we could have as a goal to set ourselves

[7:08:49] Voice 34: or to to to lead the discussion on that and lead the actions on that and maybe you know it would

[7:08:56] Voice 34: be a great ambition to to be a role model for other districts to or and regions to to follow

[7:09:03] Voice 34: but and I think that most of the work there is our work with ourselves and it's us making change

[7:09:11] Voice 34: that needs to happen primarily it's not uh just going out and saying well what are you you know

[7:09:16] Voice 34: going to a first nations group and saying what do you want you know we're planning to do this what

[7:09:23] Voice 34: do you think you know and can you please tell us by tuesday you know i don't think that's what

[7:09:28] Voice 34: reconciliation is so how am i doing for time one minute left okay um the uh we should as part of

[7:09:42] Voice 34: the process of being really clear on identifying what the issues are and what the problems are

[7:09:47] Voice 34: that we're solving. I think there's also a key performance indicator. That's the term we use

[7:09:53] Voice 34: in business. I came up with an acronym that's not on the list, KPIs. And we should work that

[7:10:02] Voice 34: in there as well so that we know when we're starting with solving an issue and we're going

[7:10:08] Voice 34: through brainstorming and we're selecting one and then we get into implementation and once we

[7:10:12] Voice 34: decided that's a good one how do we measure whether we succeeded how do we measure whether

[7:10:18] Voice 34: or not that action succeeded to achieve the goals that we set out for and i think that's going to be

[7:10:23] Voice 34: really important to to include there so with that thank you and

[7:10:33] Voice 33: before

[7:10:34] Voice 36: you sit down there trustee

[7:10:36] Voice 36: falco if there's any questions it's time for a couple of questions and reminder after everybody's

[7:10:41] Voice 36: spoke and there'll be about 10 to 15 minutes for questions of all three candidates so any

[7:10:46] Voice 36: questions of trustee falc at

[7:10:48] Voice 33: this time okay

[7:10:54] Voice 36: so not seeing any so thank you trustee falc and

[7:10:56] Voice 36: trustee lickham uh the lectern is yours what's going on

[7:11:20] Voice 12: i'm still getting used to this you know

[7:11:22] Voice 12: we haven't done this for years and uh remembering to push the button is an important thing i'm

[7:11:28] Voice 12: learning i'm constantly learning that's what life is all about and there's lots to talk about and

[7:11:33] Voice 12: And I've had the opportunity to talk to many of you.

[7:11:35] Voice 12: I've written to most of you.

[7:11:38] Voice 12: And I'm happy to have more conversations in the next 12 hours for you to come to understand some of my points of view.

[7:11:49] Voice 12: I know that some trustees were excited to hear more about me up here.

[7:11:53] Voice 12: But, you know, I did sort of write out to a lot of you and had some stories that I shared.

[7:11:58] Voice 12: And you folks shared stories back with me.

[7:12:00] Voice 12: And I really appreciated that.

[7:12:01] Voice 12: that was what I was interested in, was hearing from you and hearing your stories and embracing

[7:12:07] Voice 12: that in my thinking. But just, you know, in a quick sort of 10,000-foot view, you know,

[7:12:15] Voice 12: I'm an immigrant. I came to Canada in 1963 with my four brothers and my parents. We landed in

[7:12:20] Voice 12: Winnipeg and figured out that wasn't the beautiful British Columbia magazine. And so ended up in

[7:12:26] Voice 12: Vancouver, many, many years later, ended up on Thetis Island in 1987, in fact. And just a little

[7:12:33] Voice 12: bit of a segue into reconciliation. You know, when I arrived on Thetis Island, I was sporting a

[7:12:39] Voice 12: support Nishka land claim sticker on the back of my truck. Many of you will remember that. And that

[7:12:45] Voice 12: certainly got me a really good thumbs up from the Penelope people that were traveling on the ferry

[7:12:50] Voice 12: with me. And quite honestly, back then, I didn't know anything. And it's only in recent years that

[7:12:56] Voice 12: I've actually come to really realize what the import of all that was. The really dissatisfying

[7:13:02] Voice 12: thing at that time, although I was getting thumbs up from people on Penelope that I developed

[7:13:07] Voice 12: relationships with now, I was getting abusive stickers put on my car when I went to Alberta.

[7:13:13] Voice 12: Alberta. You know, it's just interesting. But I only began to realize in recent years

[7:13:21] Voice 12: that when I used to hop the train in Dungaree, where we ended up settling and we'd go down to

[7:13:26] Voice 12: Park Royal on the rails, so to speak, and we'd jump off at the Capilano River. And there were

[7:13:32] Voice 12: all these kids down there that were carving bits of wood. And, you know, I was just young,

[7:13:36] Voice 12: you know, didn't really, wasn't brave enough to go over and talk to them. But I didn't realize

[7:13:41] Voice 12: then, I never connected the dots,

[7:13:43] Voice 12: that none of those kids

[7:13:45] Voice 12: from the Capilano Reservation, one of the biggest

[7:13:47] Voice 12: reservations on the North Shore there,

[7:13:49] Voice 12: none of those kids were in my school.

[7:13:52] Voice 12: And now

[7:13:53] Voice 12: I realize that I was as much

[7:13:55] Voice 12: of a problem as anybody else was

[7:13:57] Voice 12: in not being aware and not asking

[7:13:59] Voice 12: questions and not availing

[7:14:02] Voice 12: myself. And now I make every effort to learn

[7:14:03] Voice 12: as much as I can.

[7:14:05] Voice 12: And that's

[7:14:07] Voice 12: important to me. It's really important to me.

[7:14:09] Voice 12: And it's important to all of you I know

[7:14:12] Voice 12: um so in terms of the things that are important to me in this council moving forward as the chair

[7:14:21] Voice 12: and really want to be the chair to help you make some decisions and choices and i want to i want

[7:14:28] Voice 12: to provide the opportunity for you to solve problems and look for solutions and sometimes

[7:14:34] Voice 12: that requires us digging deep and if we don't have the answer we need to dig deeper until we

[7:14:40] Voice 12: we get a collective understanding of what it, what solutions we may have,

[7:14:44] Voice 12: which solutions we don't have that we need to have more conversations with.

[7:14:47] Voice 12: And so I don't necessarily have a vision or a dream to the honest trust of

[7:14:51] Voice 12: you, because I want to support you and, and,

[7:14:54] Voice 12: and getting to that dream in a place,

[7:14:56] Voice 12: but I will share some thoughts with you from the,

[7:15:00] Voice 12: the past number of years involved in a council on an executive academy.

[7:15:06] Voice 12: and the first one that comes immediately into mind is standards of conduct and code of conduct

[7:15:13] Voice 12: and yesterday we all signed off on the oath of office and i actually had my copy of it on my

[7:15:19] Voice 12: desk and i was going to quote it because i wanted to get it right but i'm just going to paraphrase

[7:15:23] Voice 12: it is there's what we signed on to yesterday was respect um integrity um and there's one other item

[7:15:35] Voice 12: him, but you've all signed it. You all get it. That's an important document, but it falls short

[7:15:39] Voice 12: of the mark. That's why the province of British Columbia has engaged through UBCM with all local

[7:15:47] Voice 12: governments to insist that all local governments have a code of conduct. Good news, Islands

[7:15:54] Voice 12: Trust has had one for some time. There was interest a few years back to make it a little

[7:16:00] Voice 12: little stronger. Make actually the code of conduct reflect the object preserve and protect mandate.

[7:16:06] Voice 12: And that's fair enough. I'd like to have that conversation to understand what that means,

[7:16:11] Voice 12: because the elections are an amazing thing. And we've just all come through this,

[7:16:16] Voice 12: because we get to hear the really important issues that are floating around out there

[7:16:20] Voice 12: in the community. And those communities have elected each one of you to be here to represent

[7:16:26] Voice 12: present those interests. And so what I'm hearing with respect to the Code of Conduct and the Oath

[7:16:32] Voice 12: of Office reflected, and many elements are reflected in the community charter, are transparency.

[7:16:40] Voice 12: People

[7:16:40] Voice 33: want more transparency. So the responsibility is on us to be transparent, right?

[7:16:49] Voice 12: And accountability. So the decisions that we're making, we need to be accountable for those

[7:16:53] Voice 12: decisions and what it is that we've heard and the rule of reasonableness and all those sorts of

[7:16:59] Voice 12: things. And then absolutely every moment of our lives here in this room and in our communities

[7:17:04] Voice 12: when we're having conversations with our community members is respect. And that respect means that

[7:17:11] Voice 12: every single citizen in our community can come to our meetings and feel that they can be heard

[7:17:15] Voice 12: and they can be safe and i'm afraid to say that isn't always the case and um yeah there's a couple

[7:17:24] Voice 12: of other little subtleties here about us individually being informed being prepared

[7:17:32] Voice 12: and participating in this form of democracy and i'm afraid to say that over the years that hasn't

[7:17:38] Voice 12: always been the case either and i i mentioned this now because there have been some attempts

[7:17:43] Voice 12: recently to change the code of conduct for the Honest Trust. And there were some little changes

[7:17:48] Voice 12: made, but whether or not there's more or could be more, I think it's up to you. But we're in an

[7:17:54] Voice 12: ideal situation. Most of us, for the most part, don't have a vested interest in all of these

[7:17:58] Voice 12: things. And there's an opportunity for us to look and say, who are we and what can we be proud of?

[7:18:03] Voice 12: And I would really like to support that conversation. So on a different note,

[7:18:09] Voice 12: um the policy statement i've heard all the last couple of days here and in conversations with all

[7:18:17] Voice 12: of you and in the governance report do the go do the policy statement get a vision of the honest

[7:18:24] Voice 12: trust and then move on with how you're going to model the governing and i agree with that however

[7:18:29] Voice 12: i don't agree that we have to do the whole thing in fact in my book there's really three things

[7:18:35] Voice 12: and i can let and this is the consensus model i think the policy statement is perfect consensus

[7:18:40] Voice 12: model let's agree upon what we can't and then let's have more conversations about the rest of

[7:18:45] Voice 12: the stuff and that's that's tree cutting that's desalination that's all of these other things

[7:18:52] Voice 12: the important three things are reconciliation let's walk the talk let's get on with this

[7:18:59] Voice 12: um the other item is climate change like the trouble with the policy statement it was a great

[7:19:08] Voice 12: question earlier from from grant why doesn't it say first nations up there in the things that we

[7:19:13] Voice 12: should do just because the policy statement is it's not silent because it's disrespectful first

[7:19:21] Voice 12: nations have said this is an awful document is so disrespectful of us the people that have been

[7:19:26] Voice 12: here since time immemorial let's fix it um but climate change is the other one silence on climate

[7:19:33] Voice 12: climate change. We need some tools in our limited scope of ability to be able to mitigate and adapt.

[7:19:39] Voice 12: We're not going to change it. We've been unsuccessful in getting people out of their cars,

[7:19:44] Voice 12: you know, and there's lots of different reasons for why climate change is happening.

[7:19:49] Voice 12: Maybe it is just another cycle, but the truth is ecosystems are dying every year. That heat dome we

[7:19:56] Voice 12: had last year, totally scary. The fires we've been experiencing, totally scary. We need to figure out

[7:20:03] Voice 12: ways to adapt. Indeed, let's get into the forests and reduce our fire risk. And then the policy

[7:20:09] Voice 12: statement. I'm just trying to remember who that was now at the table here. I think it's Tim

[7:20:13] Voice 12: Peterson. Thank you, Tim. Let's update the policy statement annually with one or two items and keep

[7:20:20] Voice 12: it current. That's what's been the downfall one minute ago. I got a lot more to talk about.

[7:20:27] Voice 12: Reconciliation. We need a paradigm shift. And when I say paradigm shift, we need to embrace

[7:20:32] Voice 12: face First Nations values, and that into our decision-making model.

[7:20:38] Voice 12: I could go on for a long time about that, but I'm going to just leave it there.

[7:20:42] Voice 12: There's a lot to talk about.

[7:20:43] Voice 12: We need to walk the talk, engage with all nations, including individuals,

[7:20:50] Voice 12: and local, aboriginal is a phrase that I'm really enjoying hearing,

[7:20:55] Voice 12: and peoples and organizations that may or may not be recognized

[7:20:59] Voice 12: or noticed by the federal and provincial governments.

[7:21:03] Voice 12: They're all citizens in our community.

[7:21:06] Voice 12: And I also like to say, you know, throughout the British Columbia, there's some 30,000 First Nations people that the islands that we live on are their home.

[7:21:17] Voice 12: And some of them want to come home.

[7:21:20] Voice 12: My gosh, you know, it's just so important.

[7:21:23] Voice 12: Mapping is only part of it.

[7:21:25] Voice 12: I run out of time.

[7:21:27] Voice 12: Council meetings.

[7:21:28] Voice 12: We need to trust each other.

[7:21:29] Voice 12: We need to trust staff.

[7:21:30] Voice 12: have. We need to empower our committees to come to us with well-founded recommendations

[7:21:37] Voice 12: to allow you to make informed decisions. There's lots of communication styles. We need equal air

[7:21:43] Voice 12: time. I can be assertive if I have to be, and you tell me to be assertive, and I will be.

[7:21:50] Voice 12: But we need a balance. We need empathy, and we need assertiveness. There's no room for bullying,

[7:21:57] Voice 12: whether honestly if it's trustees or if it's members of our community it's not a safe place

[7:22:02] Voice 12: and we need to manage that in a respectful way that doesn't force us down a rabbit hole because

[7:22:07] Voice 12: it's an easy rabbit hole to go down i'll leave you with paradigm shift i think that's as much

[7:22:12] Voice 12: as i want to say thank you for this opportunity

[7:22:15] Voice 33: the only time david gets the point they want to

[7:22:22] Voice 33: stay there

[7:22:22] Voice 38: yeah

[7:22:24] Voice 33: question yeah is there any questions for

[7:22:27] Voice 36: peter there's opportunity at

[7:22:33] Voice 36: the end for questions of all three so thank you trustee luckham uh trustee morrison it's uh your

[7:22:39] Voice 36: turn so you have the lectern good

[7:22:52] Voice 33: afternoon

[7:22:52] Voice 30: council my body thinks it's somewhere around

[7:22:56] Voice 30: midnight or 1am so hopefully i'm coherent um all right so in thinking about the chair of the trust

[7:23:06] Voice 30: for me it is about the way in which the chair serves the trust council there are three primary

[7:23:14] Voice 30: roles that the chair does, facilitation, communication, and coordination. And in thinking

[7:23:22] Voice 30: about those three roles, what is it that I would bring that's potentially different than the other

[7:23:28] Voice 30: two folks here? As many of you who have known me in the past know that we, I'm from North

[7:23:36] Voice 30: pender island we're a little rowdy on north pender island and our trust our ltc meetings there when i

[7:23:45] Voice 30: became a trustee were not safe places they were not respectful places and a lot of that was just

[7:23:54] Voice 30: the way in which bad behavior was allowed to sort of flourish in the space and so one of the things

[7:24:03] Voice 30: that both myself and my fellow trustee, Ben McConkie, and our chair, Laura Patrick, established

[7:24:08] Voice 30: in that space was just firm, kind rules about how we engage together, how we listen actively,

[7:24:18] Voice 30: how we hear each other, and really try to make informed decisions based on that.

[7:24:24] Voice 30: So I think the one thing that I can guarantee, if I were to be the chair of Trust Council,

[7:24:31] Voice 30: is that in the facilitation of any meeting,

[7:24:33] Voice 30: I'm not going to enforce my opinion on anything.

[7:24:37] Voice 30: I'm going to try to ensure that every one of you has voice to be heard

[7:24:42] Voice 30: and that when you're quiet on something,

[7:24:45] Voice 30: that you actually are invited into the conversation,

[7:24:48] Voice 30: that we make sure that no one person is dominating or repeating

[7:24:52] Voice 30: so that we're moving forward in a timely manner,

[7:24:55] Voice 30: and just ensuring that that type of solid facilitation

[7:24:59] Voice 30: is happening consistently. And that's both at the TC and at the EC. It's really, we have a lot of

[7:25:08] Voice 30: work. These agendas are packed and how we manage the agendas, how we ensure that we are actually

[7:25:15] Voice 30: prioritizing work is part of the work of EC and in setting agendas and in coming to a consensus

[7:25:22] Voice 30: about how to prioritize work so all of that I think I'm well suited for and have a lot of

[7:25:29] Voice 30: experience to bring to bear in terms of communication and education I have been just

[7:25:41] Voice 30: really honored I think to serve with Ben McConkie on North Panda Island and just some of the

[7:25:47] Voice 30: innovations that we did we're a little bit rogue originally but the live streaming of meetings

[7:25:52] Voice 30: Meetings on Facebook, trying to ensure that we're engaging our community in new ways, not always like fully within our mandate initially, but trying out new things and using technology in a way that helps our community hear us and engage with us in a consistent way.

[7:26:10] Voice 30: The number of Facebook hits we had on that initial trials was incredible, and it became this conversation in the grocery stores, just really terrific ways of hearing and listening to each other in community.

[7:26:25] Voice 30: I really think that the Islands Trust has lost faith in our communities, and that we really need to reestablish that to have trust in the organization.

[7:26:36] Voice 30: organization it's highly variable when you talk to people in my own community and in other

[7:26:41] Voice 30: communities across the islands we saw that in southern gulf islands quite extensively during

[7:26:45] Voice 30: the election that people are just not sure what the relevance of the trust is and i know that

[7:26:52] Voice 30: you know we we have underserved our staff in terms of communications and the potential for us to

[7:26:59] Voice 30: support and and build that knowledge and community so one of the things i think that the chair needs

[7:27:05] Voice 30: needs to really do this next four years is just ensure that they are a strong voice about what

[7:27:12] Voice 30: the trust is and can do in this space to just re-establish that type of trust with our community

[7:27:20] Voice 30: in a very proactive way to ensure that there's transparency about what we're doing and that

[7:27:26] Voice 30: could be in all sorts of ways it could be in videos it could be in op-eds it could be in

[7:27:33] Voice 30: and going out and visiting islands, having conversations in informal ways.

[7:27:38] Voice 30: There are a lot of different ways that the chair could engage in that.

[7:27:41] Voice 30: The third area is around coordination.

[7:27:45] Voice 30: I think about this as a strong area of leadership.

[7:27:48] Voice 30: Coordination is the function that we often name as advocacy.

[7:27:53] Voice 30: It's not actually advocacy in our act.

[7:27:56] Voice 30: It says coordination.

[7:27:57] Voice 30: And the coordination is about staying in our own lane,

[7:28:03] Voice 30: doing what's in our mandate and then coordinating with other levels of government and ensuring

[7:28:08] Voice 30: they're doing what they're responsible for so really being a strong advocate with other levels

[7:28:15] Voice 30: of government in a collaborative way but in a firm collaborative way to ensure that when we're

[7:28:21] Voice 30: you know our housing agreements aren't getting built with you know different levels of government

[7:28:26] Voice 30: that we actually ask for that again and again,

[7:28:30] Voice 30: and drum up need for that in our public

[7:28:34] Voice 30: so that we can ensure that we're heard

[7:28:37] Voice 30: when we go into those conversations.

[7:28:41] Voice 30: There is a serious issue in the amount of funding

[7:28:45] Voice 30: that the province provides to the Islands Trust,

[7:28:49] Voice 30: and it has been a long-standing issue

[7:28:51] Voice 30: that I know Tara Luckham has worked on extensively,

[7:28:54] Voice 30: intensively. And we need to resolve that if we are going to get anywhere close to resolving some

[7:29:01] Voice 30: of our budgetary tensions and that the weight of the trust is being borne by the people living in

[7:29:06] Voice 30: the trust when the benefit of the trust is for all in British Columbia. So we need to really think

[7:29:13] Voice 30: strategically about how to get the province to be listening to us on that issue. And I think that is

[7:29:22] Voice 30: is just a seriously fascinating task that the chair has to undertake with guidance from council

[7:29:28] Voice 30: and you know guidance from from staff but i think that there is a strong role um there for the chair

[7:29:36] Voice 30: um while it has been practiced historically for the chair of trust council to be also the chair

[7:29:47] Voice 30: for salt spring island i'm not sure that i'm personally a fan of that decision it's not

[7:29:53] Voice 30: required um for that to be a situation it would be a discussion with the executive

[7:30:00] Voice 30: balance out the schedules of the executive. But the reason that I think the chair actually

[7:30:05] Voice 30: shouldn't be the chair of any other LTC is I really feel that the chair of the trust council

[7:30:12] Voice 30: needs to be more neutral, less involved in directly in anything but their own trust council

[7:30:19] Voice 30: work. And to really guide the work, we need to be able to know all of the activities that are

[7:30:27] Voice 30: occurring across trust council areas or LTCs, but not be so heavily involved in one that

[7:30:34] Voice 30: your time is really engrossed in that one space.

[7:30:38] Voice 30: Instead, the role of the chair is the federation role.

[7:30:43] Voice 30: And really focusing on those advocacy issues, on those education issues, I think is critical

[7:30:49] Voice 30: at this moment.

[7:30:50] Voice 30: uh additionally i'm i know we have existing policy that the chair and other executive

[7:30:58] Voice 30: serve on the fpc the financial planning committee um i'm again i'm not convinced that that's the

[7:31:05] Voice 30: right move while i do think that the chair should sit ex officio on committees so that they're aware

[7:31:09] Voice 30: of what's going on in those spaces again i think it's better for the chair to be a little bit more

[7:31:15] Voice 30: neutral, to be a good guide in council. And as such, I just don't think that they should

[7:31:22] Voice 30: be a voting member on the FPC, but that would be something that we could change as a council.

[7:31:29] Voice 30: With one minute to spare, I also want to name a couple things. I was the author,

[7:31:36] Voice 30: I'm a co-author with Trustee Colburn of the Climate Change Emergency Motion for the trust.

[7:31:43] Voice 30: I'm extremely knowledgeable about climate change.

[7:31:46] Voice 30: It's my professional life right now.

[7:31:48] Voice 30: I have shifted my workflow significantly.

[7:31:52] Voice 30: I've resigned the university and have shifted a lot of my workflow to be able to manage

[7:31:57] Voice 30: the chair and really put concentrated focus and time into it.

[7:32:04] Voice 30: This is an important community to me.

[7:32:07] Voice 30: I was born in the Salish Sea region.

[7:32:09] Voice 30: I've lived here multiple generations.

[7:32:11] Voice 30: generations, it's home to me. And I want to see us make it better. I want to see us really be proud

[7:32:18] Voice 30: of the space that we have. And I believe that we can do that in the trust. And I would love to be

[7:32:25] Voice 30: a guide and a leader in that space. Thank

[7:32:28] Voice 33: you. Questions? Yeah, any questions for Trustee

[7:32:44] Voice 33: Morrison?

[7:32:47] Voice 36: Okay, thank you, Trustee Morrison. And it's time now for just general questions of all

[7:32:54] Voice 36: three candidates. So is there any questions for any of the candidates or all the candidates on

[7:33:01] Voice 36: anything to help you make your decision on who to vote for? Hey, I see Trustee Graham.

[7:33:14] Voice 11: Just the candidates' thoughts on in-person trust council meetings versus

[7:33:19] Voice 11: a mix of electronic or all

[7:33:24] Voice 33: electronic. Yeah, maybe alphabetically.

[7:33:32] Voice 36: So Trustee Falk?

[7:33:33] Voice 36: Yes,

[7:33:36] Voice 34: thank you. I'm very comfortable with the virtual environment for meetings,

[7:33:45] Voice 34: from my business experience. It has a lot of value in terms of it saves resources and you

[7:33:50] Voice 34: can get to issues that you couldn't get to otherwise. But I also see the value of in-person.

[7:33:56] Voice 34: And I think that virtual meetings work better if you have had enough sufficient in-person interactions, because then you've built that relationship.

[7:34:11] Voice 34: I mean, it's about relationship, it's about reading what people are saying, and off the screen you can read them better if you've actually had a solid interaction with them.

[7:34:19] Voice 34: And we've had a great start here, you know, for the new people like myself.

[7:34:24] Voice 34: And but I think I would think more would be better.

[7:34:29] Voice 34: But I also think that we need to consider resources.

[7:34:33] Voice 34: So and your question, I believe, was about the council, right?

[7:34:38] Voice 34: Yeah. Right. Yeah. So it's another question, another answer for local trust committees.

[7:34:44] Voice 33: Okay, Trustee Leckham.

[7:34:50] Voice 12: Well, in-person electronic meetings, the electronic meetings has been an interesting part of the experiment, that's for sure.

[7:34:57] Voice 12: And certainly there's some trade-offs with saving resources.

[7:35:04] Voice 12: There's also an expense associated with it, and we've yet to really reconcile that.

[7:35:08] Voice 12: I think that it is necessary to have a certain number of in-person meetings.

[7:35:14] Voice 12: And quite frankly, I think this council need to start this term off with some in-person meetings.

[7:35:19] Voice 12: Being here in the room with you, just getting your vibe and sensing who you are is critical for me to understand who you are.

[7:35:27] Voice 12: And I just think we owe it to our communities to be able to have to know each other, to be able to make these decisions together, have these conversations.

[7:35:41] Voice 12: You know, it's not just about the meetings, actually.

[7:35:44] Voice 12: when we eat together, drink together, go for walks together. It's so important. And there's

[7:35:52] Voice 12: no way to replace that electronically. So I would like to see us take absolutely very precious tax

[7:35:59] Voice 12: dollars and put them into an investment in ourselves in this first year. I think the first

[7:36:05] Voice 12: year is critical. And then see where it goes from there. And I think, to be honest, I'll just segue

[7:36:10] Voice 12: way into ltc's the same thing applies new vice chairs need to get to know the communities that

[7:36:17] Voice 12: they're working in it's it's so critical you know i can think about it on occasion on north

[7:36:22] Voice 12: pender just as an example and you can tell me to shut up if you want um a bunch of people sitting

[7:36:28] Voice 12: in a in a row in the front on north pender and you know they've got the little full scat pieces

[7:36:32] Voice 12: of paper with their notes and they get the knees are tight and they're tense and they're you know

[7:36:36] Voice 12: They're really hoping that they can get what it is that they want to say out.

[7:36:40] Voice 12: Well, we know when the chair, and this is me, when the chair walks up to him and says,

[7:36:44] Voice 12: hey, how are you guys?

[7:36:45] Voice 12: I can see you're here to tell us something today.

[7:36:48] Voice 12: And when we get to section three on the agenda, that's going to be your opportunity, and I'm

[7:36:52] Voice 12: going to be listening to you.

[7:36:53] Voice 12: And when you sit here and you listen to people in the physical being, people know you're

[7:36:58] Voice 12: listening rather than your videos off or whatever.

[7:37:02] Voice 12: I'm not saying that happens, but I'm in favor of a balance.

[7:37:05] Voice 12: I think it's important. Thank you.

[7:37:08] Voice 12: Trustee Morrison.

[7:37:11] Voice 30: Interestingly enough, I actually think that my opinion on this question is somewhat irrelevant because it's a decision of trust council for us to decide whether we want in person or virtual meetings.

[7:37:24] Voice 30: It's actually a decision of this council as a whole.

[7:37:28] Voice 30: So while I would definitely argue my opinion as an individual in any conversation about

[7:37:32] Voice 30: that, I actually am not sure that being chair, it's relevant for me to say that.

[7:37:38] Voice 30: Having said that, I'm quite comfortable with either technology.

[7:37:41] Voice 30: I facilitate meetings from local projects to international efforts, and we're using

[7:37:49] Voice 30: virtual tools, and I do greatly appreciate in-person meetings and the relationship building

[7:37:55] Voice 30: components that go with them.

[7:37:58] Voice 30: But I also feel that as a chair, we should be doing that kind of relationship building in a lot of different ways, not solely in meetings.

[7:38:08] Voice 36: Okay, any more questions? I see Trustee Patrick.

[7:38:12] Trustee Patrick: Could each of you just talk about what your technique would be if we were at a moment where we had like a 50-50 split, a lot of heat in the room? What would you do?

[7:38:26] Voice 36: Hey, Trustee Powell, let's go in alphabetical order again. Trustee Powell?

[7:38:32] Voice 33: wow on the spot eh

[7:38:33] Voice 34: um it that really it would depend on the topic right and and so many other

[7:38:44] Voice 34: factors kind of like how we got there you know what had built to that point and and i think it'd

[7:38:50] Voice 34: be difficult to say i would do this one thing not knowing all all of the things that led up to it

[7:38:55] Voice 34: but usually you that's not a very common situation actually so you know

[7:39:02] Voice 34: i don't know

[7:39:04] Voice 34: And I feel that the reason why I feel like that wouldn't happen very much is because I think if you've defined your, if you've done the work that I talked about earlier of defining what the issue is, you're less likely to end up with a 50-50.

[7:39:20] Voice 34: and or you would somebody would be willing to to step aside or to live with something

[7:39:29] Voice 34: and maybe both those 50 would would have components of it that they would be willing to

[7:39:34] Voice 34: to say well i can live with it or i can only live with this part of it but when the conversation

[7:39:40] Voice 34: would probably go to to that sort of level and so instead of being for you know looking for full

[7:39:46] Voice 34: agreement that's not working if it's 50 50 like you know then it's just like a standstill or

[7:39:52] Voice 34: whatever but yeah that's not something that i've experienced being being a hold up point i can see

[7:40:00] Voice 34: that it probably has in in this scenario but that's because the process is very kind of controlled and

[7:40:06] Voice 34: i think stifled there's too many barriers there's you know we go too quickly to voting

[7:40:11] Voice 34: voting too quickly to, to, you know, I'm at four against this position versus talking about the

[7:40:17] Voice 34: interests that underlie it. But yeah, that's a good question, because it was difficult to answer.

[7:40:24] Voice 36: I

[7:40:24] Voice 34: trust you like him.

[7:40:28] Voice 12: Well, we have experienced that. And it has been challenging. And I think maybe I said earlier

[7:40:37] Voice 12: about resolving conflicts or coming to understand something, you need to dig deeper. And so it

[7:40:47] Voice 12: where there's the opportunity, you know, it's challenging, where there's the opportunity to

[7:40:51] Voice 12: take the time to dig deeper is what's important. And pause. You know, we actually don't have to

[7:41:00] Voice 12: rush into decisions. We could pause. We could defer. We've done that. We could seek more

[7:41:07] Voice 12: information or just simply have dinner with each other and have a conversation. So I can't say that

[7:41:14] Voice 12: that I have the specific answer because every topic and every issue is more emotional or less

[7:41:21] Voice 12: emotional or connected to certain communities and that sort of thing. But something I've done

[7:41:28] Voice 12: recently, and I don't know if anybody's noticed, but I used to say, okay, I'm ready to call the

[7:41:34] Voice 12: vote or let's call the vote. I've actually moved to going, are we ready to call the vote? And,

[7:41:41] Voice 12: And, you know, then there's an opportunity for more conversation.

[7:41:45] Voice 12: And I think I would like to invite in those situations where humanly possible to invite more conversation, because quite honestly, those decisions that are 50-50, they're not good decisions.

[7:41:59] Voice 12: We really need, we don't need a majority, but we need solid support for important issues that we're moving forward with.

[7:42:07] Voice 12: with. My commitment is to work with you as best as I possibly can. That's it. Thank you, Laura.

[7:42:17] Voice 36: And Trustee Morrison.

[7:42:21] Voice 30: Yes, we have been there. We have been there a couple times, actually.

[7:42:27] Voice 30: So, and on Pender, we, you know, no matter how much I have a love test with Ben, now that he's

[7:42:32] Voice 30: not my co-trustee we've disagreed on many things um so i think um one of the first things i agree

[7:42:40] Voice 30: with chair like on one of the first things to do is actually just pause like when when you are

[7:42:46] Voice 30: internally starting to like feel the heat it's usually a good indication that everybody's

[7:42:52] Voice 30: rational brain just took a vacation and that we actually need to like take it down a notch and

[7:42:57] Voice 30: and come back to like sense making instead of reactive emotional responses um and so you know

[7:43:05] Voice 30: let's just take a coffee break for 15 minutes and like reflect on our thinking let's you know

[7:43:10] Voice 30: take our lunch 10 minutes early and just like cool down and like reflect and you know send people

[7:43:17] Voice 30: away with a thought to like consider about what are the you know key points that they think are

[7:43:23] Voice 30: disagreement points so that when you come back you can actually try to synthesize where are the

[7:43:28] Voice 30: points of agreement and where are the points of disagreement so that you can actually try to have

[7:43:33] Voice 30: more focused conversation about the the areas of tension um and i agree too that i think part of

[7:43:41] Voice 30: that is just digging into those areas where where you have disagreement um i i don't think that it's

[7:43:51] Voice 30: ever going to be a situation um where in moments of of great conflict over something that's you

[7:43:58] Voice 30: know really viscerally divisive for us in some way that we're going to come to full consensus

[7:44:03] Voice 30: necessarily but sometimes that's not the goal sometimes the goal is actually just hearing each

[7:44:10] Voice 30: other enough that we understand why we differ so that we can actually build better relationships

[7:44:16] Voice 30: the next steps in our work. So even if we get to a point where we have to take a vote and it's

[7:44:22] Voice 30: going to be, you know, the 12, 14 votes that we had last term, you know, they are not ideal and

[7:44:29] Voice 30: they're not the way we want to go. So we do want to engage in as much conversation before we get

[7:44:34] Voice 30: to that point. But if we have to do that, hopefully we have done that in a way that the reasonableness

[7:44:40] Voice 30: of those decisions is transparent to each other and to our communities okay

[7:44:48] Voice 36: thank you um we

[7:44:49] Voice 36: actually have to do the vice chairs and the alice trust conservancy and dinner is at six o'clock

[7:44:55] Voice 36: so with five minutes each it'll take half an hour to do the presentations to the vice chairs

[7:45:00] Voice 36: and with i think it's two for the alice trust conservancy so that's about 40 minutes of

[7:45:06] Voice 36: presentations which leaves us about another 30 minutes for questions so what i would suggest

[7:45:13] Voice 36: is you hold the questions for the chairs until after the presentations and then we'll see how

[7:45:18] Voice 36: we're doing for time and you'll also have dinner over where you can ask questions of all the

[7:45:23] Voice 36: candidates so if that is okay with council i am going to ask um the candidates for vice chairs

[7:45:31] Voice 36: which are on the screen and again in alphabetical order starting with uh trustee boycewick and we'll

[7:45:38] Voice 36: go with five minutes and i'll hold up the cards at one minute and then at the end so thank you

[7:45:43] Voice 36: so sam if you can take the lectern and the floor

[7:45:47] Voice 33: is yours um

[7:45:57] Voice 42: yeah uh i'm gonna try and keep this

[7:46:00] Voice 42: very quick so that we have time to ask whatever questions we need um my uh my working life

[7:46:09] Voice 42: life um uh has been almost exclusively jobs that i would categorize as service jobs uh in one way

[7:46:19] Voice 42: or another but i would say the best example is as a as a i you i started out in theater my father's

[7:46:27] Voice 42: an actor my sisters are actors did that sort of stuff came to my senses at 16 which was a lot

[7:46:33] Voice 42: earlier than some uh and i got into doing the technical side i really enjoyed directing i

[7:46:39] Voice 42: I really like writing and lighting and the sound part.

[7:46:42] Voice 42: And there's 10,000 actors for every technician.

[7:46:46] Voice 42: And but what I found was that actually what I enjoyed more than being on the stage, being

[7:46:53] Voice 42: the person who was being the performer, saying the thing, being the center of attention was

[7:46:59] Voice 42: facilitating, put the light on the person who is doing the hard work and make sure that

[7:47:06] Voice 42: they can be heard.

[7:47:06] Voice 42: and I've realized as I've gone through the rest of my life all of my jobs have in some form or

[7:47:13] Voice 42: another been about uh giving other people the best opportunity to say what they need to say

[7:47:20] Voice 42: and be seen and be heard um and so I feel that's a really important job of uh the co-chairs is to

[7:47:28] Voice 42: facilitate the the good practice of other stuff and I think especially if you're uh if you're in

[7:47:34] Voice 42: in terms of the local trust council work,

[7:47:35] Voice 42: if you're going into somebody else's community,

[7:47:37] Voice 42: you're going into somebody else's house,

[7:47:39] Voice 42: the important thing to do there is to listen.

[7:47:41] Voice 42: And you're there to keep the conduct

[7:47:44] Voice 42: and you don't have the same rubs and frictions

[7:47:47] Voice 42: with people within community.

[7:47:49] Voice 42: You don't have the same responsibilities to them.

[7:47:52] Voice 42: The responsibility you have is to make sure

[7:47:54] Voice 42: that every one of those people,

[7:47:56] Voice 42: regardless of what their personal history

[7:47:58] Voice 42: is in their community,

[7:47:59] Voice 42: they have an opportunity to speak and to be heard

[7:48:02] Voice 42: and to feel that they've been heard.

[7:48:04] Voice 42: And I think one of the big things at the moment for the trust is the currency that we are

[7:48:10] Voice 42: ironically missing the most in our local communities is trust.

[7:48:14] Voice 42: And we have a lot of work to do to heal some of the rifts and to make those people feel

[7:48:21] Voice 42: welcome.

[7:48:22] Voice 42: And even when it's things that are not necessarily constructive, even if it's things that aren't

[7:48:27] Voice 42: going to advance the conversation in the moment, we need to make sure that those people have

[7:48:31] Voice 42: have a chance to speak because in the long term if we build that trust they will trust us to just

[7:48:37] Voice 42: do our job and it it cuts down on the need for these conversations but as long as people don't

[7:48:43] Voice 42: trust you to do the work they're going to interrogate everything you do whether it's

[7:48:46] Voice 42: right or wrong so we need to we've got a lot of work to do to heal those rifts um i'm aware that

[7:48:53] Voice 42: i'm definitely a junior member on this council um but i think that again in this role and as a

[7:49:00] Voice 42: facilitator, my specific experience is less important than making sure that I'm facilitating

[7:49:07] Voice 42: your experience. And all of my experiences of leadership, good leadership, is leadership is

[7:49:15] Voice 42: not about having the best idea in the room. It's being able to find the best idea in the room

[7:49:19] Voice 42: and then make sure that person can do what they need to do. So it's not about me knowing what the

[7:49:25] Voice 42: things are you guys represent probably several hundred years of lived experience and and time

[7:49:33] Voice 42: on these islands and that's tremendous well obviously obviously joe you represent the least

[7:49:41] Voice 42: the smallest slice of that but but no we there's a lot of experience in this room and um no one of

[7:49:50] Voice 42: us has the majority of it so the job is not to know the best thing it's to make sure the best

[7:49:55] Voice 42: thing gets done and the best best thing gets found um so i think my job is to is to listen

[7:50:01] Voice 42: and it's i think it's the same on our islands too there's a there's a tremendous amount of

[7:50:05] Voice 42: knowledge and wisdom and i i made an analogy earlier about nurse logs and we have a lot of

[7:50:11] Voice 42: people who know a lot of stuff and if we as those people get older and move past the point where

[7:50:18] Voice 42: they're actioning various things within community as long as we're uh we're giving making room for

[7:50:25] Voice 42: or newer people to take that and move forward.

[7:50:27] Voice 42: That's what we should be doing as communities.

[7:50:30] Voice 42: And I think it's a function of this trust

[7:50:31] Voice 42: as a micro version of the

[7:50:35] Voice 33: broader community.

[7:50:38] Voice 33: That's it.

[7:50:38] Voice 33: Yeah,

[7:50:45] Voice 36: question for Trustee Bothwick.

[7:50:51] Voice 36: Okay, there'll be opportunity for questions

[7:50:52] Voice 36: of all the candidates after.

[7:50:54] Voice 36: Trustee Elliott, would you like to turn the choice?

[7:51:15] Voice 33: Press the button.

[7:51:17] Voice 26: Good afternoon.

[7:51:19] Voice 26: Thanks for the opportunity to speak.

[7:51:22] Voice 26: I'll just start with a little short story of how I came to this place.

[7:51:26] Voice 26: My experience in the community of Gabriel Island started as a housing advocate.

[7:51:33] Voice 26: When I realized my own housing situation was perilous, a long-term rental turned into a no longer available rental.

[7:51:42] Voice 26: But by then I was already strategizing what are the options available for this community in terms of low-impact rural housing.

[7:51:51] Voice 26: And I sort of landed on tiny houses. So I started bringing in educators and created a business out of educating people of what are the options. Now, these aren't legal entities yet, but I built one with students and I live in it today.

[7:52:09] Voice 26: day so I'm somebody who comes from the sort of fringes I'm always trying to innovate and figure

[7:52:13] Voice 26: out what are the solutions that are appropriate for the context and then I became involved in the

[7:52:19] Voice 26: housing advocacy piece through a housing commission that was struck by our LTC through COVID I chaired

[7:52:27] Voice 26: this commission and we came up with we did an engagement three engagements with the community

[7:52:33] Voice 26: and then i came up to executive council or executive committee with a question if you wanted

[7:52:42] Voice 26: to do a pilot project that would examine housing options in the context of biodiversity

[7:52:50] Voice 26: reconciliation and water management and use gabriola island as a as a pilot to demonstrate

[7:52:57] Voice 26: across the islands how we could do how we can act housing strategies why did we not fund it

[7:53:03] Voice 26: appropriately because that piece was missed so what I've watched is that funding is the piece

[7:53:11] Voice 26: that we continually run up against this is the reality there is not an unlimited source of money

[7:53:18] Voice 26: available to do the projects that we all want to see done so I'm a systems thinker and that means

[7:53:24] Voice 26: you consider from top to bottom what are the strategies that we need to employ to get the

[7:53:31] Voice 26: end result. And you look at the whole system. So to me, when I think of reconciliation, it means

[7:53:36] Voice 26: going to the province and saying Article 32 of UNDRIP states that Indigenous peoples have the

[7:53:43] Voice 26: right to determine and develop priorities and strategies for the development or use of their

[7:53:48] Voice 26: lands or territories and other resources. And if the province is going to use the Islands Trust

[7:53:53] Voice 26: us as a pilot to do land use planning with nations, it needs to fund it. That should not be on the

[7:54:01] Voice 26: backs of taxpayers. So that's one example of a strategy that you take from top to bottom and say,

[7:54:07] Voice 26: what is legislated? What is required? What is the scope of our mandate? Well, we can't do

[7:54:13] Voice 26: everything. We've heard from the CAO and all the staff how many hundreds of projects are being

[7:54:18] Voice 26: being advanced. So money is really important. It's really key to look at where budget is being

[7:54:28] Voice 26: allocated. I urge everyone to look at the March budget discussion from last year. It's really

[7:54:37] Voice 26: illuminating because we started with a council that was very unified on strategies. It had a

[7:54:42] Voice 26: huge strategic plan, but when it comes down to making decisions about money, things broke down.

[7:54:47] Voice 26: So that tells me that what we've been hearing from staff, from the planners, and from you yourselves in community is we start, yes, Dag, identifying the problems and then come up with strategies that's going to get us there.

[7:55:00] Voice 26: So if I were to serve on executive committee, I'm just committed to working with everybody towards positive outcomes. I'm not blind to the fact that we've got serious challenges to face in this organization, but I think we can get there.

[7:55:17] Voice 26: It's just going to take a lot of work together. So welcome your questions. Oh, I urge you to go to my website, tobyelliot-trustee.com. I made a submission to Trust Council in September 2019. I was a new student at Royal Roads University Masters of Leadership Program.

[7:55:35] Voice 26: And I was learning about systems thinking. And as I listened to Trust Council debating all these incredible priorities that were before them, I was like, it's all connected. You can address everything with holistic systems thinking strategies. And so I'd written that up, and it's on my website.

[7:55:56] Voice 26: site. It was sort of my early draft of how to consider problem solving and all these issues

[7:56:03] Voice 26: that are interconnected. So that's my pitch.

[7:56:07] Voice 33: Thank you. Are there any questions for Trustee Elliott?

[7:56:20] Voice 33: Okay, Trustee Fast, it's your turn. Your left hand is yours.

[7:56:32] Voice 25: Well, hi, everybody. My name is Sue Ellen

[7:56:34] Voice 25: and fast and uh i'm hoping that you will re-elect fast for um executive committee and uh hopefully

[7:56:42] Voice 25: islands trust conservancy uh as well depending on how the chair and the election goes within

[7:56:49] Voice 25: executive committee should i be honored with your uh trust to do that role again um i just wanted

[7:56:57] Voice 25: to introduce myself in terms of oops oops look at that i lost my timer already shoot oh well

[7:57:04] Voice 25: Well, you'll tell me when it's one minute, right?

[7:57:07] Voice 25: Okay, thank you.

[7:57:08] Voice 25: I began my school life in Sault Ste. Marie in northern Ontario.

[7:57:15] Voice 25: And I was schoolmates with young Indigenous people who didn't speak English who were living at Shingwauk Hall right across the playground, which had the ice rink in the winter.

[7:57:30] Voice 25: winter. Yes, I see some nodding here from my newfound friend, also from Sault Ste. Marie.

[7:57:35] Voice 25: Anyway, so all the time I was growing up, I was wondering, well, where is everybody? Because

[7:57:46] Voice 25: I knew our family was a bush-going family, North Shore, Superior, that kind of thing. And

[7:57:52] Voice 25: I saw that big iron bridge that said, this is Indian land. Where is everybody? Anyway,

[7:57:59] Voice 25: story of my childhood, and I'm happy to try and make amends. I've got good news about Shingwauk

[7:58:04] Voice 25: Hall. You can ask me about it later. Okay, back to my talk. I'm interested in reconciliation.

[7:58:09] Voice 25: I'm coming with a slightly different context because I come from Bowen Island,

[7:58:14] Voice 25: the municipality, where we have a municipal council. We do things slightly differently.

[7:58:19] Voice 25: For example, all of the planning that Stefan was talking about and the enforcement and everything

[7:58:24] Voice 25: Everything is all done in-house by the municipal council through this municipal staff.

[7:58:31] Voice 25: This will be my third term I'm coming into as a Bowen Island municipal councillor and trustee.

[7:58:37] Voice 25: And I just wanted to mention a way that I think about the island's trust area is from my background as a conservation planner and educator and communicator and naturalist.

[7:58:49] Voice 25: i look at the trust area as a green belt between the urban dense areas of uh vancouver the lower

[7:58:58] Voice 25: mainland and uh southern vancouver island and in between this is beautiful maybe it's a blue way

[7:59:04] Voice 25: of islands and with the marine surroundings now with whales again and uh i see the the

[7:59:14] Voice 25: The way to think about it that I described to Bowen Islanders, who have largely forgotten the Islands Trust over the past 20 years, and with so many new people coming in, is as the biodiversity arm, that's Islands Trust Conservancy.

[7:59:32] Voice 25: This provides three nature reserves on Bowen and on all your islands.

[7:59:39] Voice 25: And then the other arm that people on Bowen recognize is the idea of a federation of islands where we have a bigger voice together when we're talking to the province.

[7:59:50] Voice 25: And then, of course, the third one is conservation planning, planning land use for nature and people.

[8:00:00] Voice 25: where I think we've got lots of potential when I look at cities. Cities are starting to plan

[8:00:05] Voice 25: for climate action. And it seems funny to say this, but there are some planning principles like

[8:00:12] Voice 25: sponge cities that are planning to take all the water that's coming from the sky and in sea level

[8:00:20] Voice 25: rise and figure out ways to live with it. Well, I think we're in a position to plan for sponge

[8:00:26] Voice 25: sponge islands, you know, we need to think about capturing the water in healthy ecosystems.

[8:00:32] Voice 25: I see my one minute sign is up, so I'm going to go faster now. I think there's a handout in there

[8:00:39] Voice 25: about my career in environmental education, not a wealthy person here. I've had experiences with

[8:00:45] Voice 25: agriculture and housing, co-op housing especially, but also with Bowen Council.

[8:00:52] Voice 25: Council. I've got the experience on executive committee last term and as vice chair of Islands

[8:00:58] Voice 25: Trust Conservancy for the past three years when we invented a vice chair. If you're interested

[8:01:06] Voice 25: in continuity, I might be able to help. It's my time up. Okay. And the sign went away. I enjoy

[8:01:12] Voice 25: working with others and I like to facilitate things. I enjoy chairing meetings on islands

[8:01:18] Voice 25: And I'm very comfortable with technology. I was leading, set up, designed and organized one of the first online conferences that was nationwide back in 2009 with some international speakers.

[8:01:34] Voice 25: OK, there's my sign. I think we need to be more careful with an island. Re-elect fast. Thank you.

[8:01:49] Voice 33: Any questions

[8:01:50] Voice 36: for Trustee Fast? OK, thank you, Trustee Mabley. It's your

[8:01:57] Voice 33: turn. You have the lectern.

[8:02:06] Voice 33: Thank you.

[8:02:06] Voice 8: Yeah. I'm going to tell you a little bit about myself because I think, you know, where you come from is a lot about, tells a lot about where you're going.

[8:02:16] Voice 8: I was born in Victoria in 1958 and raised by a single mom, along with my seven other siblings.

[8:02:23] Voice 8: In 1972, I moved to Galliano to live on a commune and work on a large organic farm.

[8:02:28] Voice 8: At the age of 16, I rented a trawler and went north to fishing in north Vancouver Island, and in the winters started logging.

[8:02:39] Voice 8: I've been fortunate enough to be fishing and logging on this coast and amongst the islands all of my life.

[8:02:45] Voice 8: In the 80s, I met my Indigenous wife from Galliano, whose family has a documented history on Galliano going back almost 150 years and whose ancestors have been on Galliano for over 4,000 years.

[8:03:00] Voice 8: What's my experience?

[8:03:03] Voice 8: I've belonged to the Pacific Harbor Authority Advisory Committee since 2004 and the National Committee since 2005, which I chaired for four years.

[8:03:12] Voice 8: and ironically after that we decided to do away with our chairs because we wanted to have more

[8:03:18] Voice 8: participation from everybody at the committee and we did we did sort of a relaxed co-chair

[8:03:24] Voice 8: environment which turned out to be pretty successful out of that committee came a couple

[8:03:30] Voice 8: of initiatives one was a thing called the harbour authority corporation which is a non-profit which

[8:03:37] Voice 8: which provides insurance to the 5,500 volunteers that we have across the country.

[8:03:42] Voice 8: I've been the president of that corporation since 2006.

[8:03:46] Voice 8: The Abandoned and Derelict Vessel Program also came out of this committee,

[8:03:50] Voice 8: and it's been pretty successful.

[8:03:51] Voice 8: It's been adopted by Transport Canada and the Coast Guard.

[8:03:58] Voice 8: I've been on the Southern Gulf Islands Docks Commission for five years,

[8:04:01] Voice 8: and I've chaired for three of those years.

[8:04:04] Voice 8: I've been the chair of the South Galliano Fire Department for four years,

[8:04:08] Voice 8: years. And I've been Dave Howe's alternate for two years. So why am I running? Well,

[8:04:15] Voice 8: obviously, reconciliation. Indigenous values is dear to my heart. It's my family. It's

[8:04:21] Voice 8: Leilam Saratineo. It's who we are. UNDRIP is pretty clear. UNDRIP doesn't talk about

[8:04:29] Voice 8: nations. It talks about Indigenous peoples. We have to learn how to grasp that concept

[8:04:36] Voice 8: and how to think differently about how we approach referrals,

[8:04:43] Voice 8: how we approach reconciliation.

[8:04:45] Voice 8: It's about all First Nations at whole.

[8:04:50] Voice 8: I think over 50% of First Nations people don't live on reserve.

[8:04:54] Voice 8: So that's my core.

[8:04:59] Voice 8: I've been chairing meetings for a long time.

[8:05:02] Voice 8: I understand I'm a solutions-based I have a solutions-based approach to chairing meetings

[8:05:09] Voice 8: you you get both people to keep talking until they can find some common ground you don't decide to

[8:05:16] Voice 8: call a vote just because you're the one who holds the deciding vote that's not the way you should

[8:05:21] Voice 8: be chairing meetings so I have a very strong connection with the southern gulf islands um

[8:05:26] Voice 8: I've been on the water around all the other guys but uh but southern gulf islands has been my home

[8:05:32] Voice 8: I have a real strong connection with Maine and Pender and Saturna.

[8:05:37] Voice 8: I know a big part of the job is chairing other meetings.

[8:05:41] Voice 8: It's a little puzzling to me.

[8:05:43] Voice 8: I look at some of the way that this trust council works,

[8:05:46] Voice 8: and it's a little puzzling to me that we don't chair in our local regions.

[8:05:52] Voice 8: I mean, we're all equals at the table here.

[8:05:54] Voice 8: There's no reason that Gambier and Bowen shouldn't be chairing each other's meetings.

[8:05:58] Voice 8: there's no reason that that that um we shouldn't be chairing our our local meetings i i know it's

[8:06:04] Voice 8: it's probably staff will tell me that doesn't work but uh but it would cut down the workload

[8:06:09] Voice 8: of a lot of people and the other thing it does it allows you to to have the understanding that

[8:06:16] Voice 8: the chair is from where you are right that you you have a common you both have the same regional

[8:06:22] Voice 8: district you know there's a there's a lot of reasons why we should look at things like that

[8:06:26] Voice 8: but I look forward to any questions you have after and yeah thank you okay

[8:06:37] Voice 36: any questions for

[8:06:39] Voice 36: Trustee Maybelline okay so Trustee Maude the

[8:06:44] Voice 33: floor is yours good afternoon I've circulated

[8:07:01] Trustee Maude: sort of a package that sort of gets through my my background what it doesn't include is sort of

[8:07:06] Trustee Maude: where I came from. My family came to Main Island, I believe it was 1898. We have deep-seated roots

[8:07:16] Trustee Maude: with the property that my great-grandfather acquired at that time is still in my family.

[8:07:23] Trustee Maude: I'm an Islander. My background, I do a lot of project management in the community. I do a lot

[8:07:33] Trustee Maude: of sharing. Trusty dogs, I think, can tell you the stories that we went through with our fire

[8:07:38] Trustee Maude: department where i got involved in a building committee which you know basically ended up

[8:07:47] Trustee Maude: in a great big mess all the trustees resigned i suddenly went from the chair of the building

[8:07:54] Trustee Maude: committee to being the chair of the improvement district and at that meeting there were 150 odd

[8:08:01] Trustee Maude: people it was literally what we call peasants with pitchforks there was not one happy person

[8:08:06] Trustee Maude: in the room four years later we had a fireball is we took an immensely diverse set of opinions

[8:08:14] Trustee Maude: an immensely diverse set of trustees we sat down we talked we worked we met we had public

[8:08:22] Trustee Maude: consultation and we made things happen it's kind of what i do is everybody says consensus building

[8:08:31] Trustee Maude: that's a funny sort of key word but what i do is i work hard to talk to people understand things

[8:08:38] Trustee Maude: and at the end of the day i hope everybody votes the right in in unison on stuff we had one trustee

[8:08:46] Trustee Maude: for three years she was the loyal opposition no matter what anybody brought to the table

[8:08:50] Trustee Maude: she was against it she was vocally against it she was vehemently against it but i tell you at the

[8:08:57] Trustee Maude: the end of the day when we actually voted on issues we spent the time and yeah we sometimes

[8:09:02] Trustee Maude: we deferred to two or three meetings and by the time it came time to vote Tracy always voted with

[8:09:07] Trustee Maude: with the rest of the trustees because we sat down we listened we compromised and we made things

[8:09:12] Trustee Maude: happen and I think that's the the bulk of the work that you're looking for your vice chairs

[8:09:19] Trustee Maude: is chairing your local trust committee meetings and you know I look around this room and I don't

[8:09:24] Trustee Maude: know anybody here i can't work with and i i just i think i can bring a lot to the table to sort of

[8:09:30] Trustee Maude: make things work for your local trust committees and sort of make this all a positive experience

[8:09:35] Trustee Maude: and i'll sort of i'll end up quoting russ who said who said this morning that this is supposed

[8:09:41] Trustee Maude: to be awesome fun and exciting and

[8:09:44] Voice 33: i'm on board with that thank you is there any questions for

[8:09:53] Voice 33: for Trustee Mudd.

[8:09:56] Voice 33: Okay,

[8:09:57] Voice 36: Trustee Peterson, the floor is yours.

[8:10:02] Voice 10: Thanks everybody.

[8:10:04] Voice 10: I have a long candidate statement in the agenda.

[8:10:08] Voice 10: Of course, I hope you've all read it

[8:10:09] Voice 10: and I'm gonna try and avoid reiterating too much

[8:10:14] Voice 10: what I said there.

[8:10:16] Voice 10: You know, I focused on reconciliation,

[8:10:18] Voice 10: which is of course moral imperative

[8:10:22] Voice 10: and something that we really need to be focused on.

[8:10:24] Voice 10: I talked about governance and the trust policy statement, a bit about my background and experience,

[8:10:31] Voice 10: and a bit on my philosophy of what being the chair of a local trust committee should be

[8:10:37] Voice 10: focused on.

[8:10:38] Voice 10: And that really comes down to listening and to helping people to feel that they're being

[8:10:44] Voice 10: listened to.

[8:10:46] Voice 10: Today, I'm going to just touch on a couple other items that I think are important.

[8:10:49] Voice 10: They're sort of mostly about the mechanics of how this body operates.

[8:10:56] Voice 10: I support mainly in-person quarterly trust meetings of Council whenever possible.

[8:11:05] Voice 10: I think the value of informal conversations that we have and the relationships that we build in these in-person meetings can't be overstated.

[8:11:15] Voice 10: it uh i'm going to advocate for us to consider the use of special meetings of trust council

[8:11:21] Voice 10: in between our quarterly meetings um as provided for in the meeting procedures bylaw because i

[8:11:27] Voice 10: think that this could help take away some of the time pressures that we will experience in our

[8:11:33] Voice 10: quarterly meetings uh just based on the volume of work that we have before us i think that's going

[8:11:40] Voice 10: to support our ability to focus on specific topics and give more time for discussion and

[8:11:45] Voice 10: deliberation. Those topics could be things like the policy statement review, governance issues,

[8:11:51] Voice 10: the budget. I'd like to advocate for a strategic plan which is more modest in scope than the

[8:11:59] Voice 10: present one. I don't know who's had a chance to look at what it is presently, but I think we need

[8:12:06] Voice 10: to prioritize fewer items instead of generating a large wish list so that we can focus on achieving

[8:12:14] Voice 10: those goals that we're going to set out for ourselves

[8:12:17] Voice 10: and make some successes as a council.

[8:12:21] Voice 10: And I think that would also help us align

[8:12:23] Voice 10: the strategic plan process with the budgetary process.

[8:12:31] Voice 10: Big thing that I think we're going to be looking at is

[8:12:34] Voice 10: as we go through the governance review

[8:12:37] Voice 10: and do that analysis through the governance committee,

[8:12:41] Voice 10: is our engagement with the province

[8:12:43] Voice 10: needs to be really well thought out.

[8:12:46] Voice 10: We need to provide clear rationale for every ask that we ask of the province.

[8:12:50] Voice 10: Why do we want the province's support?

[8:12:53] Voice 10: How do we plan to implement changes to the Act if they are approved?

[8:12:57] Voice 10: And how those changes are going to benefit the organization, residents, First Nations, and the residents of BC generally, as referenced in the object of the trust.

[8:13:09] Voice 10: I think one really important aspect to request from the province is more robust funding of the organization.

[8:13:17] Voice 10: In particular, there's a number of things, but in particular, I think we need additional funding to support our reconciliation work.

[8:13:25] Voice 10: to one of the big items there is helping to provide capacity funding for First Nations

[8:13:32] Voice 10: to help respond to our many requests and referrals to them that align with the DRIPA

[8:13:40] Voice 10: legislation and other things like addressing the housing affordability and availability

[8:13:46] Voice 10: and the conservancy function all of these things. Many of you know we're getting much

[8:13:52] Voice 10: less funding from the province than we have in the past by a fairly significant

[8:13:58] Voice 10: amount and I think we really need to press that issue with the province.

[8:14:03] Voice 10: We're performing a function for the residents of BC generally and I think

[8:14:10] Voice 10: the province needs to pony up. With that I just can say I look forward to a

[8:14:16] Voice 10: thoughtful and collaborative and productive term with all of you guys.

[8:14:20] Voice 10: guys. Thank you.

[8:14:30] Voice 33: Thanks. Any questions

[8:14:31] Voice 36: for Trustee Peterson before we open it to questions for any

[8:14:35] Voice 36: candidates? Okay. We have about 10 minutes for questions and then we'll go to the Honours

[8:14:41] Voice 36: Trust Conservancy presentations. So are there any questions for any of the vice chair candidates? I

[8:14:47] Voice 36: saw Trustee Evans' hand go up first and then, sorry, I forgot your name. Harris,

[8:14:54] Voice 33: that's it. Thank you.

[8:14:54] Voice 33: So

[8:14:58] Voice 28: I have a question for all of the candidates. In a hypothetical situation, should you wind up in a position where the local trust committee has decided to pass a bylaw in obvious opposition to the community, how would you as vice chair on the executive committee deal with that situation once it comes to you after it's been passed?

[8:15:25] Voice 36: It can go alphabetical again, and if you can just keep the answers short so we can get to another question.

[8:15:32] Voice 36: Trustee Breithwaite?

[8:15:35] Voice 42: I mean, well, I want to refer to staff as to what the appropriate mechanisms are for that.

[8:15:42] Voice 42: To some degree, you are there to...

[8:15:46] Voice 42: The hope is that the local trustees are the ones who have the most knowledge and the best interests of their community at heart.

[8:15:52] Voice 42: part if that is wildly against i would raise that issue with staff but i don't i think if it's being

[8:15:58] Voice 42: voted on by the local trustees and it's not your job to overturn what their ruling is i would hope

[8:16:05] Voice 42: that situation doesn't come up too often but i mean that would that would i would refer to staff

[8:16:10] Voice 42: and and and you know talk with the trustees and see like why well why do you think this is a good

[8:16:15] Voice 42: i feel like this is in opposition with our old our goal here what what is it that makes you feel

[8:16:21] Voice 42: that that's the way to go and

[8:16:24] Voice 36: trustee elliott thanks

[8:16:27] Voice 26: great question um i'm referring back to

[8:16:31] Voice 26: our conversation or hearing from the cao that are part of our responsibility is to the region

[8:16:36] Voice 26: and so as the vice chair you're hopefully there to represent um the balanced voice of the islands

[8:16:45] Voice 26: trust as a whole and that includes the constituents so if the constituents are saying something

[8:16:49] Voice 26: and the two trustees are maybe not hearing it perhaps asking for a pause can we deal with this

[8:16:58] Voice 26: matter in another month do we need to do more consultation and bringing forward that voice

[8:17:04] Voice 26: to balance out if there's a bias maybe in the room and

[8:17:12] Voice 36: trustee first thank

[8:17:15] Voice 25: you that's a good

[8:17:16] Voice 25: question and we have come up with that uh questions like that when bylaws come to executive committee

[8:17:23] Voice 25: and um one of the things you can do is refer to the staff report because you do receive one of

[8:17:30] Voice 25: those about all the process that's led up to the point of it appearing uh an executive committee

[8:17:36] Voice 25: and you can ask staff for more info and you can look at the directive policies and see which

[8:17:43] Voice 25: which sometimes I've questioned, does this really?

[8:17:47] Voice 25: What about this 5.4.2 or whichever the one is about water, right?

[8:17:52] Voice 25: Does it really have no impact on the amount of water?

[8:17:55] Voice 25: So there's questions you can ask.

[8:17:57] Voice 25: And sometimes if you decide that it's not in the best interests of the trust

[8:18:06] Voice 25: and the OCP and the staff can't answer the question, you can vote against it.

[8:18:12] Voice 25: And I have done that.

[8:18:13] Voice 25: but not just because local people from the island are against it.

[8:18:21] Voice 25: Sometimes there's good reasons for bylaws, and they have to be passed.

[8:18:25] Voice 25: Thank you.

[8:18:26] Voice 36: And Trustee Medley?

[8:18:29] Voice 8: Yeah, thank you.

[8:18:31] Voice 8: Yeah, I think, you know, it's obviously a pointed question.

[8:18:36] Voice 8: It's difficult as chair to override the decision of two trustees

[8:18:41] Voice 8: when they vote together or not.

[8:18:43] Voice 8: I think it's important as chair though to when you see a situation like that to make sure that

[8:18:49] Voice 8: those two trustees understand that the opposition in the room is there and that they should consider

[8:18:56] Voice 8: if they still decide decide to vote I think um so it's absolutely right you vote against it

[8:19:02] Voice 8: and then when you bring it when it is brought up at trust council you make trust council aware

[8:19:08] Voice 8: aware of the situation as it occurred but um but two elected trustees pass a motion

[8:19:17] Voice 8: it's going to trust council yeah okay

[8:19:21] Voice 36: thank you trustee mod well

[8:19:23] Trustee Maude: the perspective i sort of bring

[8:19:26] Trustee Maude: to it is you know when we voted a local trust committee coming out of that meeting we're all

[8:19:30] Trustee Maude: supposed to be on board with what the decision was was made so you're three of you sitting there

[8:19:35] Trustee Maude: do you vote for it whenever you vote against it when you walk out of that meeting three of you

[8:19:41] Trustee Maude: are supporting what what the outcome was and i think that would be the difficulty when you cut

[8:19:46] Trustee Maude: when that um motion gets to the executive because i think there'd be a lot of guidance there because

[8:19:53] Trustee Maude: i would feel duty bound to pull it forward in the affirmative because i'm representing that

[8:20:00] Trustee Maude: local trust committee and that's the way they voted i would very much hope if i was chair of

[8:20:06] Trustee Maude: a local trust committee that the trustees wouldn't vote that vehemently against the community

[8:20:13] Trustee Maude: and i just i don't know what you could do when it gets the executive to to thump the bible and say

[8:20:23] Trustee Maude: they voted for it and and i don't want my fellow members the executive to approve it

[8:20:28] Trustee Maude: because i don't i don't think i think that's the whole system would fall apart that way

[8:20:32] Trustee Maude: so it's a it's a question of process and i think you have to respect the process but i would be as

[8:20:39] Trustee Maude: the local trust chair i would be just so uncomfortable it got to the point where you

[8:20:46] Trustee Maude: have a room full of people who are so upset and two trustees that are not listening to the public

[8:20:50] Trustee Maude: i would be just i would be massaging that room and those trustees and perhaps deferring a vote

[8:20:56] Trustee Maude: to hopefully have some little calmer minds

[8:21:00] Trustee Maude: come back to the table

[8:21:02] Trustee Maude: because I just don't understand

[8:21:03] Trustee Maude: how on an island that could happen.

[8:21:04] Trustee Maude: Thank you.

[8:21:06] Voice 36: And Trustee Pearson.

[8:21:09] Voice 10: Yeah, since we're engaging in hypotheticals,

[8:21:12] Voice 10: I think that I would put a lot of effort

[8:21:15] Voice 10: into trying to convince those trustees

[8:21:22] Voice 10: either to delay that decision

[8:21:24] Voice 10: or to rethink it.

[8:21:27] Voice 10: um and uh in the in the hypothetical where it has been passed by the trustees

[8:21:34] Voice 10: and it will come before uh executive committee there's a procedure uh established procedure and

[8:21:42] Voice 10: i think that that would need to be followed so okay

[8:21:48] Voice 36: thank you and trustee harris apologize for

[8:21:50] Voice 36: uh blanking on your name earlier you had a question just

[8:21:55] Voice 41: a quick question for the

[8:21:56] Voice 41: the executive chair candidates if you don't get elected as executive chair will you be running

[8:22:02] Voice 41: vice chair okay

[8:22:05] Voice 36: so that's for the chairs um could i just come back to that just because i wanted to

[8:22:10] Voice 36: make sure we get questions for the um executive or if it was just a quick yes no i think we can

[8:22:17] Voice 36: probably just do that so let's go we trust let's just do it trustee falc yes thank you trustee

[8:22:24] Voice 36: Marison? Sorry, Trustee Luckin?

[8:22:29] Voice 30: No, it's a different job.

[8:22:33] Voice 36: All right, thank you. Are there

[8:22:34] Voice 36: any more questions for the Executive Vice-Chairs? I see Trustee Middleton. Thank

[8:22:40] Voice 40: you. Mine is a

[8:22:41] Voice 40: simple yes-no question. Would you consent to donate $10 to charity every time you use the word

[8:22:49] Voice 40: fulsome? I'm not saying don't use the word. I'm just saying when you do, you've got to pay.

[8:22:58] Voice 33: Yes, I'm not sure

[8:23:05] Voice 36: I want to ask all that.

[8:23:07] Voice 36: Okay, do you have any other questions or...

[8:23:13] Voice 32: Do

[8:23:13] Voice 36: you want to hear the answers? You can go around the room quickly.

[8:23:16] Voice 36: Tristie, both of you, go ahead.

[8:23:19] Voice 42: Yeah, well, it absolutely would depend on the charity.

[8:23:22] Voice 42: I very much delight in a vibrant vocabulary, so I would use it all the more often for that.

[8:23:32] Voice 36: All right, Tristie Elliott.

[8:23:35] Voice 26: Well, if I use it correctly, do I get paid $10?

[8:23:39] Voice 26: No, I'll donate, sure.

[8:23:43] Voice 36: Trustee Fast?

[8:23:45] Voice 25: I'm not sure I have a lot of $10, but I've donated lots of time, so tell me the charity and I'll pitch in.

[8:23:52] Voice 25: All

[8:23:53] Voice 36: right, Trustee Mavely.

[8:23:56] Voice 8: It would be the first time it came out of my mouth, so I'm sure.

[8:24:04] Trustee Maude: Trustee Mav?

[8:24:05] Trustee Maude: I would agree with Ben. It's not part of my vocabulary, so I'd probably say it.

[8:24:10] Trustee Maude: And Trustee Peterson?

[8:24:13] Voice 10: I would agree to do it as long as everyone on Trust Council agrees to donate every time they use moving forward.

[8:24:25] Voice 36: All right, thank you. In the interest of time, I think we should probably move on to the Alms Trust Conservancy presentations.

[8:24:30] Voice 36: presentations, so Laurie, if you can pull them up. And we have two, and we'll go in alphabetical order

[8:24:36] Voice 36: again, starting with Trustee Scott and then Trustee Yates. And as there are two, I think,

[8:24:43] Voice 36: given there's no questions from individual trustees last time, let them both do presentations

[8:24:47] Voice 36: and then have open questions afterwards. Is that okay? Okay. So Trustee Scott, you can come up and

[8:24:53] Voice 36: and take over.

[8:25:04] Voice 33: Thank you.

[8:25:08] Voice 39: I think many of you know me from Hornby Island

[8:25:12] Voice 39: as part of the Conservancy up there.

[8:25:16] Voice 39: And what we've done in the,

[8:25:17] Voice 39: I've been on the Conservancy up there for 15 or 20 years.

[8:25:21] Voice 39: And what the Conservancy did,

[8:25:23] Voice 39: it was very good at getting the Mount Jeffrey Park.

[8:25:27] Voice 39: So I was on the board and I thought,

[8:25:30] Voice 39: we're an island, it's time we did something

[8:25:31] Voice 39: about the marine environment around the island.

[8:25:34] Voice 39: and when the most obvious thing that goes on is a herring so we developed this herring fest model

[8:25:42] Voice 39: which because of the amazing people on our conservancy and the social media and the video

[8:25:50] Voice 39: and everything else we were able to do we actually were able to sell an eight-inch fish and bring

[8:25:57] Voice 39: unbelievable speakers to Hornby Island. Eric Pelkey came, the chief came. We went down to

[8:26:06] Voice 39: WSANIC and did a put on a conference on hearing with the WSANIC Leadership Council. And it was

[8:26:13] Voice 39: deemed 135 people before COVID and was deemed to be a success. And we're talking about doing it

[8:26:20] Voice 39: again. And it's just such an honor to work with somebody like that gentleman down there. We're

[8:26:26] Voice 39: seeing him speak today it just uh breathed volumes into all of us i know but it was very attentive

[8:26:32] Voice 39: so what we've added to that now is we're doing forest fest and we did that you know harry so

[8:26:40] Voice 39: we did that on the 16th of october the day after the election i was totally fried but as a forester

[8:26:46] Voice 39: i went out and took 35 people out as a for a walk around hornby island we went around the

[8:26:52] Voice 39: the Halliwell Walk, I'm sure a lot of you have done it, and it's through a fir forest, and along

[8:26:57] Voice 39: the oak groves, and the arbutus groves, and we talked about what people were seeing, because I

[8:27:04] Voice 39: see that all the time, I'm a fir forester, right, so when I walk around there, I'm seeing all this

[8:27:08] Voice 39: stuff, and people, of course, don't, because it's just not in their training, but I'll tell you one

[8:27:13] Voice 39: little story about it, and you're going to wave that thing around pretty quick,

[8:27:16] Voice 32: am

[8:27:17] Voice 39: I okay, so,

[8:27:18] Voice 39: So because I got a little way. So anyway, there's a there's a stump that's been cut off along the trail and it's rounded on top.

[8:27:26] Voice 39: And I said, how did that thing get rounded? The way it gets rounded is the roots underneath are actually molded together with a live tree beside it.

[8:27:37] Voice 39: And the live tree feeds the nutrients back into that cut off stump and forms.

[8:27:44] Voice 39: It's trying to rejuvenate its neighbor. Isn't that incredible? So people heard that.

[8:27:48] Voice 39: So we're now going to do Forest Fest every year.

[8:27:51] Voice 39: So at the point, and then we had a Gary Oak speaker come and speak as part of how to plant Gary Oaks.

[8:27:58] Voice 39: So just as part of my background, I work with First Nations for the last 40 years.

[8:28:04] Voice 39: I was on the ecosystem-based management working group that set up the Great Bear Rainforest up there representing First Nations.

[8:28:15] Voice 39: I've been involved with the NAPTAP program with Kate, a couple of us from the Conservancy

[8:28:21] Voice 39: went out when they couldn't get up there because of COVID, and we did the review to make sure

[8:28:26] Voice 39: that the covenants were still of value.

[8:28:29] Voice 39: So I bring that experience to the board.

[8:28:35] Voice 39: I've questioned the Conservancy through the budget process.

[8:28:39] Voice 39: I questioned a lot of different things on that budget process, but I really have a lot of respect for Kate and the work that her people do.

[8:28:47] Voice 39: So if you put me on that board, I know a board member is involved in strategic planning and then gets out of the way to let the people do their job.

[8:28:59] Voice 39: And if you appoint me to that position, that's what I'll do.

[8:29:05] Voice 39: Thank you very much.

[8:29:06] Voice 39: Hey,

[8:29:12] Voice 33: and Trustee Yates, you have the floor.

[8:29:32] Voice 33: Honored colleagues

[8:29:33] Voice 16: and stalwart council members, thank you for hanging in for a few

[8:29:38] Voice 16: more minutes. I'll give you a shorter version of what should be in your agenda package that

[8:29:44] Voice 16: I submitted some time ago. I would like to be considered for a trustee position on the board

[8:29:50] Voice 16: of the Islands Trust Conservancy because I have followed the history, the governance,

[8:29:56] Voice 16: and the accomplishments of the Conservancy.

[8:30:00] Voice 16: since it was first conceived of

[8:30:01] Voice 16: as the Islands Trust Fund Board.

[8:30:05] Voice 16: Some of the most time-honored work by

[8:30:07] Voice 16: and for the Islands Trust has been done by the Conservancy.

[8:30:11] Voice 16: Decades ago, when I was a trustee,

[8:30:14] Voice 16: the Natural Area Protection Tax Exemption Program

[8:30:17] Voice 16: was envisioned by Trust Council,

[8:30:20] Voice 16: and that was following a presentation

[8:30:22] Voice 16: from the San Juan Islands.

[8:30:24] Voice 16: And it was kept at the forefront by trustee

[8:30:27] Voice 16: and later chair Kim Benson from Keats Island. I wrote articles about how exciting this prospect

[8:30:35] Voice 16: seemed at the time and I'm even more hopeful about NAPTEP now that it has helped to preserve more

[8:30:42] Voice 16: than 370 acres of land in the trust area. I belong to several conservancy organizations across the

[8:30:50] Voice 16: trust including Gabriola Lands and Trails, Salt Spring Island Conservancy, Galliano Conservancy

[8:30:57] Voice 16: Association, and hopefully Grant will renew my membership for Conservancy Hornby Island

[8:31:05] Voice 16: someday soon. I am so heartened every time I hear of another project that these local organizations

[8:31:14] Voice 16: have worked on with the Islands Trust Conservancy, and I hope many more collaborative initiatives

[8:31:20] Voice 16: occur in the future. The work that Islands Trust Conservancy has done on reconciliation

[8:31:27] Voice 16: reconciliation since adopting the Declaration in 2019 provides a model for best practices

[8:31:34] Voice 16: with training on First Nations identity, place, history, and the work we all must do to honour

[8:31:40] Voice 16: the Declaration. I expect that the conversations begun with First Nations in 2021 about property

[8:31:48] Voice 16: management will be valuable long into the future for First Nations and for the Conservancy.

[8:31:56] Voice 16: Protecting and honoring culturally significant sites in the trust area is an essential part of reconciliation, and it goes hand-in-hand with learning, reflecting, and shared decision-making.

[8:32:09] Voice 16: In 2021, the Nature Conservancy of Canada named Eastern Vancouver Island one of nine eco-crisis regions in Canada,

[8:32:18] Voice 16: and we see several of the trust area islands nearing their tipping point for the accepted

[8:32:24] Voice 16: threshold for ecosystem health. Everything that the Islands Trust Conservancy is doing

[8:32:30] Voice 16: to support the object of the Islands Trust is more valuable than ever and I would like to add

[8:32:37] Voice 16: my voice to these efforts as a member of the Islands Trust Conservancy Board in their work

[8:32:43] Voice 16: in assisting, encouraging, and undertaking conservation initiatives across the Trust area.

[8:32:51] Voice 16: Thank you all.

[8:32:52] Voice 33: Okay, we have a few minutes for

[8:33:00] Voice 36: questions, so is there any questions for either

[8:33:02] Voice 36: of the two candidates for the Islands Trust Conservancy? Okay,

[8:33:11] Voice 33: I'm not seeing any questions

[8:33:13] Voice 36: for the candidates. Trustee Phelps? Can we vote for both of them?

[8:33:20] Voice 36: yeah so the island stress conservancy there's two positions so anybody can be nominated so

[8:33:27] Voice 36: these two would need to be nominated tomorrow somebody else could be nominated

[8:33:31] Voice 36: it could be candidates for executive for example that might want to go for the conservancy or other

[8:33:38] Voice 36: candidates however it's just the two of them tomorrow they get nominated then that would be

[8:33:42] Voice 36: acclamation. Are there any other questions for any of the

[8:33:46] Voice 36: candidates? It

[8:33:50] Voice 36: is about

[8:33:52] Voice 36: almost twenty to six and then it's at six o'clock.

[8:33:56] Voice 36: Maybe any final questions for any candidates?

[8:34:00] Voice 36: And if not, then I'll turn it back over to the chair.

[8:34:07] Voice 12: Great. Looks like no questions, just checking.

[8:34:11] Voice 12: And so I'm going to turn the last word over to Laurie Foster

[8:34:14] Voice 12: to advise us about dinner arrangements for tonight.

[8:34:17] Voice 12: And I want to thank you for another fantastic day.

[8:34:20] Voice 12: Well done, everybody.

[8:34:23] Voice 2: Thanks, Press Council.

[8:34:24] Voice 2: As David just mentioned, dinner starts at 6, along with the bar.

[8:34:28] Voice 2: You found your way downstairs.

[8:34:30] Voice 2: That's where the meals are, in the Fairview Room,

[8:34:32] Voice 2: as is your breakfast tomorrow, which starts at 8 o'clock.

[8:34:35] Voice 2: So enjoy the food and the festivities and your conversations.

[8:34:42] Voice 2: Thank you very much.

[8:34:43] Voice 2: I've enjoyed listening to you all today.

[8:35:08] Voice 33: And

[8:35:09] Voice 2: trust counsel, I'll just let you know that you'll want to take your laptops with you, although they be here safe, you might want to just take your personal belongings.