Islands Trust Conservancy Board regular meeting, November 22, 2022

[0:00:00] Voice 16: the meeting in a good way. So I'm just going to share.

[0:00:04] Voice 5: Hopefully I can do this.

[0:00:13] Voice 5: Kate, I'm going to start the recording now. Wonderful. Thank you. I'll wait for that.

[0:00:24] Voice 5: Good morning, everyone.

[0:00:25] Voice 16: And I wanted to welcome you to the first Island Stress Conservancy meeting

[0:00:30] Voice 16: after the local government elections. My name is Kate Emmings, and I am the Island Stress

[0:00:36] Voice 16: as Conservancy Manager. And I did want to start us off in a good way by just acknowledging that

[0:00:42] Voice 16: we are all coming from many territories of First Nations throughout the Islands Trust area.

[0:00:48] Voice 16: I myself am on Galliano Island, and I am in the territory of over 15 nations,

[0:00:58] Voice 16: Coast Salish Nations and Hul'q'umi'num Speaking Peoples. And as part of my journey through

[0:01:04] Voice 16: thinking about reconciliation, I'm trying to learn some of the place names near me. And

[0:01:09] Voice 16: what I know is that Galliano itself, as an island, I am not aware of any name that

[0:01:16] Voice 16: is representative of the whole island. So in talking with some of the

[0:01:24] Voice 16: elders from Peneliket, I have been able to learn a couple of the names nearby where I live.

[0:01:29] Voice 16: and one of them is Colhuys, which I am probably mispronouncing, but it is the bay that is just

[0:01:38] Voice 16: down the road from me and from what I understand, it means the place of many paddles. So I am

[0:01:48] Voice 16: looking forward to working with you all as we move through our agenda today and you will notice

[0:01:54] Voice 16: that there are many places where we are trying to acknowledge the territories and the peoples

[0:02:00] Voice 16: that live here and have lived here since time immemorial. So with that, I also want to recognize

[0:02:09] Voice 16: that we are all, or many of us are new to each other today. And so I thought perhaps before we

[0:02:18] Voice 16: launch into the Islands Trust Conservancy orientation, which has been prepared by the

[0:02:23] Voice 16: ITC staff and in which I'm going to give each of our staff members a chance to talk a little bit

[0:02:28] Voice 16: about the Islands Trust Conservancy I thought it would be great if we could give ourselves a couple

[0:02:33] Voice 16: of minutes each to just very quickly introduce each other to say where you're from and and a

[0:02:42] Voice 16: little bit about yourself and ideally we would keep that to about a minute or two each and I

[0:02:47] Voice 16: I think I will, with the board's permission, give staff a chance to do that as well so that we get

[0:02:53] Voice 16: a chance to know each other a little bit better. Does that sound good? Lovely. All right. So why

[0:03:00] Voice 16: don't we take a chance to begin? Let's begin with the board members and then we'll rotate through

[0:03:05] Voice 16: the staff. And I am just going to start on one side of my screen and move through and it might

[0:03:10] Voice 16: might be different from your screens, so bear with me. But the first trustee I have in line

[0:03:17] Voice 16: is Trustee Yates.

[0:03:19] Voice 6: Thank you, Kate. Normally, I would be on my local trust area, Island of

[0:03:26] Voice 6: Gabriola, which is Nenema territory. And I think about that all the time. Anytime I think about

[0:03:36] Voice 6: So what kind of a footprint am I leaving on this place?

[0:03:40] Voice 6: I think about the footprints that the Seneymuk people left there for thousands of years, and I don't see them.

[0:03:48] Voice 6: There is no sign right now in front of me when I am at home that they had altered the land at all.

[0:03:58] Voice 6: and yet if you look carefully there are some beautiful cultural and historical signs of how

[0:04:07] Voice 6: they lived in that area and I respect that so much and I'm trying to learn a lot more about that

[0:04:14] Voice 6: so but today I'm actually in I think the city of Victoria is called Metuye I don't know if that's

[0:04:23] Voice 6: That's correct. But I do know it's Lgonquin-speaking peoples, Esquimalt and Songhees nations.

[0:04:30] Voice 6: So I'm pleased about that, too. And I really like it when we have council meetings in this place and our chair gives us a proper introduction to the people who lived here thousands of years before us.

[0:04:48] Voice 6: I appreciate that very much. I am a new trustee, obviously, although I was a trustee in the 1980s

[0:04:56] Voice 6: and 1990s for three separate terms. So coming back to the idea of doing everything I can

[0:05:05] Voice 6: to promote conservancy of all kinds where we live is so important. And to me, what really

[0:05:15] Voice 6: struck me about the islands trust conservancy were the four long-term goals which i just thought

[0:05:22] Voice 6: were the best goals i've ever read for for preserving and protecting and i i just

[0:05:28] Voice 6: appreciate that so much so that's all i'll have to that's all i'll say about myself thank you

[0:05:36] Voice 16: thank you trustee yates um so next on my screen i have trustee adams thank

[0:05:43] Voice 7: you kate and welcome

[0:05:45] Voice 7: Welcome to our new trustees.

[0:05:47] Voice 7: It's great to meet you virtually, although I know Susan already.

[0:05:55] Voice 7: And I live on Salt Spring Island.

[0:05:59] Voice 7: And kind of like Kate was mentioning, I think, about Galliano, I have learned that it does

[0:06:06] Voice 7: not have a single name.

[0:06:08] Voice 7: But one of the things I like about when I've been learning some of the First Nation names

[0:06:12] Voice 7: names, is different areas have been named after the important resources that were available to

[0:06:19] Voice 7: First Nations. And so, for example, we will have a bay that's named after the type of duck that was

[0:06:28] Voice 7: harvested there, or a slope named after camas bulbs and that sort of thing. And so I've been

[0:06:34] Voice 7: interested to learn some of those names. And I'm not going to attempt to pronounce them yet,

[0:06:38] Voice 7: because i'm not quite there but i do find it interesting that um the first nations uh perception

[0:06:46] Voice 7: of of the islands was much more the kind of perception you would get by being on the water

[0:06:52] Voice 7: and floating around them and um looking at them from that perspective not kind of the way we do

[0:06:58] Voice 7: which is sort of looking down on a map or something so um maybe just a little bit more

[0:07:04] Voice 7: more about myself. I have lived on Salt Spring Island pretty steadily since 1986. And I guess

[0:07:12] Voice 7: I'm a little different in terms of being a member of the board in that I actually used to work at

[0:07:16] Voice 7: the Islands Trust since 1991, although I retired in 2006. So that's gotten to be almost seven years

[0:07:26] Voice 7: years ago and so I think in terms of the work of the Islands Trust Conservancy it's I just think

[0:07:35] Voice 7: it's one of the or the most positive part of the Islands Trust it's something a very positive

[0:07:41] Voice 7: mandate and people voluntarily and willingly providing land for conservation purposes which

[0:07:49] Voice 7: is just wonderful when you get to be a witness to that and and understand their motivations for

[0:07:55] Voice 7: doing it and i also think we have a wonderful group of staff that support us so um it's a very

[0:08:02] Voice 7: uh it's it's a wonderful role to fulfill as a member of this board so that's probably all i'm

[0:08:09] Voice 7: going to say but uh looking forward to hearing the other introductions thank

[0:08:15] Voice 16: you trustee adams

[0:08:16] Voice 16: um i'm going to pass the torch over to trustee smith hi

[0:08:21] Trustee Smith: my name is risa smith i'm living on

[0:08:25] Trustee Smith: on Galliano Island, home to many Coast Salish peoples, as Kate has said. I'm one of the

[0:08:30] Trustee Smith: provincial appointed representatives to the ITC board, and I've just finished my first

[0:08:35] Trustee Smith: year. I'm an ecologist by training and the co-chair of the Protected Area Climate Change

[0:08:40] Trustee Smith: Specialist Group of the World Commission on Protected Areas. I've worked in the area

[0:08:45] Trustee Smith: of biodiversity climate change nexus for many years, including with the federal government,

[0:08:51] Trustee Smith: the provincial government, and now IUCN, and many local organizations, including the Galliano

[0:08:58] Trustee Smith: Conservancy Association. I'm interested in ensuring that we protect as much of the ecological

[0:09:03] Trustee Smith: resources of these islands as we can, given how dependent we all are on the biodiversity of these

[0:09:10] Trustee Smith: islands, and also given these extraordinary times of biodiversity loss and climate change impacts.

[0:09:17] Trustee Smith: that is it thank

[0:09:21] Voice 16: you trustee smith uh so over to trustee scott up on hornby thank

[0:09:28] Voice 13: you i too

[0:09:29] Voice 13: am looking forward to working with you all for the next four years uh i'm uh i've lived on hornby

[0:09:36] Voice 13: island with my wife and family for the last 25 years been coming here forever um and as i said

[0:09:45] Voice 13: in my campaign I'm here and I'm with you and I'm on the trust because I love Hornby Island and

[0:09:52] Voice 13: marine and conservation issues and I look forward to bringing what we've learned at Conservancy

[0:09:59] Voice 13: Hornby Island to this board this group and vice versa taking what we've learned here back to our

[0:10:05] Voice 13: island and to the other islands as well and I that's one thing I really look forward to is

[0:10:09] Voice 13: broadening what CHI has done to the other islands. I took forestry at UBC about 100 years ago

[0:10:17] Voice 13: and also I took teacher's training and I've worked with First Nations since 1980. The Kitisu

[0:10:25] Voice 13: Hehe up in the Central Coast I spent most of my time with and been adopted by them. I'm a

[0:10:33] Voice 13: director on six of their companies and the managing director of their forest company so

[0:10:38] Voice 13: So it's very interesting what we do up there.

[0:10:41] Voice 13: I'm going up there next week for a week.

[0:10:44] Voice 13: I've got a Conservancy board meeting,

[0:10:46] Voice 13: CHI board meeting this afternoon

[0:10:48] Voice 13: and a meeting tomorrow with people on Hornby

[0:10:50] Voice 13: about how we can communicate better

[0:10:53] Voice 13: what the Islands Trust is all about,

[0:10:55] Voice 13: working with Claire on this,

[0:10:56] Voice 13: on how we can better integrate the communications

[0:11:00] Voice 13: of the trust onto Hornby and again, vice versa.

[0:11:03] Voice 13: Because I think that is one of our great weaknesses

[0:11:06] Voice 13: businesses and I'm hoping to do that Toby's heard this before Claire's heard this before so

[0:11:13] Voice 13: um I'll leave it there and I just say I love that tree swallow they're sitting perched peacefully on

[0:11:21] Voice 13: that branch we have them nesting on our property or I've got bird houses all over the place and

[0:11:26] Voice 13: we get tree swallows and violet tree swallows so anyway that's enough for now thank you

[0:11:32] Voice 13: Thank

[0:11:33] Voice 16: you, Trustee Scott. And then over to Trustee Elliott.

[0:11:39] Voice 8: Thank you. Good morning, everybody. Yes, my name is Toby Elliott. I'm on Gabriola Island in the unceded and traditional territories of the First Nations people.

[0:11:52] Voice 8: people. I've been here about 10 years. I'm a renter, landless, but very, very happy to have

[0:12:02] Voice 8: horses and different gardens and projects on other people's lands. So I take stewardship

[0:12:09] Voice 8: quite seriously, but in sort of a more holistic community-based lens. Land is not mine to own.

[0:12:18] Voice 8: It's about looking after the creatures and using it in a way that's appropriate and

[0:12:26] Voice 8: interacting with it.

[0:12:28] Voice 8: I'm still a student in school, a master's in leadership studies at Royal Roads University.

[0:12:35] Voice 8: It's taught me a lot about systems thinking and how to apply a holistic lens to everything

[0:12:42] Voice 8: that we do, recognizing ourselves in the system and our roles and relationships that are key

[0:12:47] Voice 8: to making everything work and one of my projects is to learn how we might as organizations and as

[0:12:58] Voice 8: a government come forward in ways that are more relational and with a decolonized lens when

[0:13:05] Voice 8: working with First Nations. So I was very pleased to be elected to the executive committee and here

[0:13:13] Voice 8: to the Trust Conservancy. And my goal is to really work on following through on reconciliation

[0:13:20] Voice 8: intentions with action in the Islands Trust Area. And to me, that means looking at what does DRIPA

[0:13:27] Voice 8: mean, the Declaration of the Rights of Indigenous Peoples, what does it look like in processes

[0:13:34] Voice 8: of land-based relationships? So land use planning, ecological stewardship with nations,

[0:13:42] Voice 8: how do we develop processes with them that are respectful that include their perspective and

[0:13:49] Voice 8: lenses and we don't just forge ahead with how conservation maybe has has been viewed in the

[0:13:57] Voice 8: past we have a responsibility to to the nations who have relationship with these lands and waters

[0:14:03] Voice 8: so yeah that's my goal i'm super pleased to be here i know the staff is brilliant and i'm eager

[0:14:09] Voice 8: eager to learn with you all and support in whatever way I can.

[0:14:14] Voice 16: Thank you very much, Trustee Elliott.

[0:14:17] Voice 16: So now I think I'd just very quickly like to ask our staff to introduce themselves to you.

[0:14:22] Voice 16: Staff, I'm going to ask you to keep it my favorite word, pithy, so that we can make it through our

[0:14:29] Voice 16: agenda and perhaps include your name and your position as well in that introduction. And so

[0:14:36] Voice 16: So Coraline Strachan, you're my first in line.

[0:14:40] Voice 14: First on the list.

[0:14:41] Voice 14: That's great.

[0:14:42] Voice 14: My name is Coraline Strachan, and I'm the administrative assistant for the Conservancy.

[0:14:48] Voice 14: I've been with the Islands Trust for, I'm trying to think now how many years it's been,

[0:14:54] Voice 14: about 11 years there.

[0:14:55] Voice 14: I think it's been now.

[0:14:56] Voice 14: I've got a background in administration, worked in a lot of different various administrative

[0:15:02] Voice 14: positions.

[0:15:02] Voice 14: So I feel like I'm kind of the jack of paperwork and just records management.

[0:15:11] Voice 14: I love exploring the Gulf Islands, living, you know, it's such a beautiful place to explore.

[0:15:17] Voice 14: I'm grateful to live in such a beautiful area.

[0:15:21] Voice 14: And I live in Saanich, but I can be found many times exploring the Gulf Islands, especially Hornby and Denman, actually.

[0:15:30] Voice 14: so i love um love the nature and love the people and i look forward to working with everybody new

[0:15:37] Voice 14: on the board so thank you thank

[0:15:39] Voice 16: you corlin over to you carla funk hi

[0:15:44] Voice 11: thanks kate i'm carla funk

[0:15:45] Voice 11: i am the strategic fund development person for the organization i got hired on a temporary contract

[0:15:52] Voice 11: and at end of 2019 and like a bad penny never left um and i really look forward to seeing everybody i

[0:16:01] Voice 11: um new to the table and returning faces it's always great to see the returning faces um

[0:16:09] Voice 11: and and i'm excited about hearing about how we can work together with some of the new trustees

[0:16:15] Voice 11: My work is relational. I work with professionals that advise people on the transfer of land and bequests and how to strategically fund conservation.

[0:16:31] Voice 11: So it's something that's been a little bit new for the organization and we're working on building the program. So thank you. And onward hope.

[0:16:41] Voice 16: Thank you, Carla. Over to Nuala Murphy.

[0:16:44] Voice 16: Murphy.

[0:16:45] Voice 10: Great. I am Nuala Murphy, the property management specialist based in Victoria in the

[0:16:50] Voice 10: territory of the Lekongan speaking people. And I help manage the Islands Trust Conservancy nature

[0:16:56] Voice 10: reserves. My name is unusual and not spelled as it is pronounced. So I do not take any offense

[0:17:01] Voice 10: and mispronunciations. Better to not look how it is spelled. It is simply Nuala. But I look forward

[0:17:07] Voice 10: to working with you all.

[0:17:12] Voice 5: Thanks, Nuala. I've

[0:17:14] Voice 5: had 15 years of working on Nuala's name.

[0:17:17] Voice 5: Over to Claire Freider.

[0:17:22] Voice 18: Good morning, everyone. I'm joining today from the territory of the

[0:17:26] Voice 18: Lekwungen-speaking peoples of us Kwamele and Songhees Nations, but I live in the territory

[0:17:30] Voice 18: of the Wasainich peoples. I live out by Brentwood Bay. I've been with the Trust for almost 20 years

[0:17:36] Voice 18: now, I think about 20 years, and started my days in the Conservancy as the Communications and

[0:17:40] Voice 18: fundraising specialist and got to act as manager there for a little bit and prior to that had

[0:17:45] Voice 18: worked with both Habitat Acquisition Trust and Nature Conservancy so while I haven't been working

[0:17:50] Voice 18: for the Conservancy for a long time certainly land conservation and land trust management is

[0:17:56] Voice 18: near and dear to my heart. So thank you all I am very excited to work with this board and support

[0:18:02] Voice 18: Kate and supporting you and really hope that you'll have an enjoyable experience and have a

[0:18:08] Voice 18: a great term. And I guess I should say, I think you all know, but I'm the Director of Trust Area

[0:18:13] Voice 18: Services here. Thank you.

[0:18:15] Voice 16: Thanks, Claire. And then

[0:18:17] Voice 5: over to Carmen Smith.

[0:18:22] Voice 12: Morning. So I'm the

[0:18:25] Voice 12: Communications Specialist with Islands Trust Conservancy. I'm a science communicator. So I

[0:18:30] Voice 12: actually have a biology and geography background, but I've been working all around the world doing

[0:18:37] Voice 12: project management and communication roles for a while now. I've been with the, I'm relatively new,

[0:18:43] Voice 12: I think I might still, oh no Aislinn, I was like maybe I'm still the newest staff,

[0:18:49] Voice 12: but I've been with the Conservancy now just for over a year in the communication specialist role.

[0:18:54] Voice 12: So I really, really love working with the Conservancy. I spend quite a bit of time up

[0:19:02] Voice 12: in the Comox Valley, so I work remotely and based in Victoria, but my grandmother lives up there

[0:19:06] Voice 12: and she's getting on so I actually get to go to Denman quite frequently because she loves

[0:19:11] Voice 12: loves visiting and it's an easy day trip for us so that holds a special place in my heart for me

[0:19:16] Voice 12: and my grandma but I love love getting to know the islands and I look forward to working with

[0:19:21] Voice 12: all of you.

[0:19:23] Voice 16: Thank you Carmen. Wendy Tyrrell you're next.

[0:19:29] Voice 9: Hi it's great to meet everybody and see

[0:19:33] Voice 9: returning and new trustees coming here. It's great. I too am one of the newer members of the

[0:19:40] Voice 9: Conservancy team. I'm the Species at Risk Program Coordinator and I came on board a year this summer

[0:19:47] Voice 9: and I'll talk more later about the program itself. I live in Hwasanik Territory,

[0:19:55] Voice 9: the Lekwungen speaking peoples and I work both hybrid in the office and at home which I love

[0:20:02] Voice 9: I come to the Islands Trust Conservancy with 20 almost 25 years of working with land trusts

[0:20:11] Voice 9: anywhere from conservation covenant agreements habitat restoration and now working with species

[0:20:18] Voice 9: is a risk so looking forward to getting to know everybody thanks

[0:20:23] Voice 5: wendy um jemma green thanks

[0:20:28] Voice 1: welcome everyone um i am the covenant management and outreach specialist here at idc um i am i'm

[0:20:38] Voice 1: coming to you from the territory of the lakwangan speaking people and originally from vancouver home

[0:20:45] Voice 1: home of the Musqueam, Squamish, and Tsleil-Waututh people.

[0:20:48] Voice 1: And let's see, I have sort of a 10-year career in conservation, wildlife conservation.

[0:20:57] Voice 1: I have degrees in natural resource conservation from UBC Forestry, Trustee Scott.

[0:21:04] Voice 1: And I came to Victoria to do my master's degree in restoration ecology.

[0:21:11] Voice 1: ecology and that's where I came to develop a particular interest in amphibian ecology and

[0:21:17] Voice 1: conservation and wetland restoration um and I think that's all I'll say for now I'll turn it

[0:21:26] Voice 1: over to the next person on Kate's list thanks Gemma

[0:21:29] Voice 5: uh over to Catherine Martel good morning

[0:21:35] Voice 17: everyone uh my name is Catherine Martel and I am the ecosystem protection specialist with

[0:21:40] Voice 17: islands trust conservancy and that's a role that i've been in for three years now i think um

[0:21:47] Voice 17: and i but i am currently uh living near quite near pocos which is what other people colonial

[0:21:56] Voice 17: people would know as mount doug and it's been shared in overlapping for senate speaking and

[0:22:02] Voice 17: and Lekwungen people's territory.

[0:22:04] Voice 17: So what are now known as the Teot and the Songhees peoples.

[0:22:10] Voice 17: And Pokols itself was my understanding

[0:22:13] Voice 17: from talking to some elders with the Teot

[0:22:18] Voice 17: is that it was not only a sacred place for them,

[0:22:21] Voice 17: but also an area of importance for discussion

[0:22:27] Voice 17: and for meeting in terms of that shared territory.

[0:22:30] Voice 17: and there's quite a lot of significance to this whole area and I feel very blessed that I get to

[0:22:37] Voice 17: walk in the woods of Mount Doug every day and it reminds me of why I'm here doing what I'm doing

[0:22:44] Voice 17: which is you'll hear more about some of the components of the work that I do a bit later

[0:22:49] Voice 17: my background is that I am an ecologist I have a biology degree from UVic and a master's degree

[0:22:56] Voice 17: and conservation biology from U of A and I have spent the last too many years to think about

[0:23:03] Voice 17: sort of bouncing between a chunk of years working in land trusts on covenants and land protection

[0:23:10] Voice 17: and then time working more on the ground with data collection and that being out on the land

[0:23:19] Voice 17: part of biology which is what drew a lot of us to it in the first place and I have been delighted

[0:23:25] Voice 17: the last few years to have ended up at Islas Trust Conservancy working for the large part,

[0:23:31] Voice 17: well, many people that I love and the trustees have been great as well. But also, I've managed

[0:23:38] Voice 17: to populate the Conservancy with some of my favourite people that I worked with in past

[0:23:42] Voice 17: roles too, because I've worked for a number of land trusts around the region. So that worked

[0:23:47] Voice 17: out very well. And so welcome to all of you new board members.

[0:23:52] Voice 16: Thanks, Catherine. And then

[0:23:55] Voice 16: And last but not least, Aislinn King.

[0:23:59] Voice 2: Hi, everybody.

[0:24:00] Voice 2: I'm Aislinn.

[0:24:01] Voice 2: I'm the conservation and GIS technician.

[0:24:04] Voice 2: I started in May and I'm ending in December, almost a month exactly today.

[0:24:11] Voice 2: I'm still a student at UVic, so this is just an eight-month co-op term.

[0:24:16] Voice 2: And I'll be moving to Tofino in January to finish off my degree in geography and environmental studies.

[0:24:25] Voice 16: Thanks, Aislinn.

[0:24:27] Voice 16: yeah we've really enjoyed having Aislinn with us for the the past two co-op terms um I guess I

[0:24:33] Voice 16: should also say that uh I am I live on Galliano which I have already mentioned and I've been in

[0:24:41] Voice 16: the islands uh since 1992 so I moved to uh Pender Island when I was 15 um went to school on Salt

[0:24:50] Voice 16: Spring and now live over on Galliano and send my son over to school on Pender so the southern

[0:24:56] Voice 16: Northern Islands are kind of a home for me, home base for me.

[0:24:59] Voice 16: My degree is in environmental science and my career experience has been largely focused on conservation planning.

[0:25:08] Voice 16: So taking all the pieces of the landscape and the ecology of the area and trying to piece them together to kind of guide action on the landscape.

[0:25:19] Voice 16: landscape. I've worked with land trusts for over 20 years now and with ITC for 15 and I'm very much

[0:25:28] Voice 16: looking forward to working with you all today. So with that we have some orientation slides to get

[0:25:37] Voice 16: us started to get a flavor for the Islands Trust Conservancy so that you can get a sense of our

[0:25:44] Voice 16: our work and what we're all doing at the moment.

[0:25:47] Voice 16: Once that is done, once our orientation session is done,

[0:25:51] Voice 16: I'm actually going to move into the elections for board chair,

[0:25:55] Voice 16: vice chair, and for financial planning committee representative.

[0:25:59] Voice 16: And then we'll have a 10 or 15 minute break just to kind of let you guys

[0:26:04] Voice 16: take it all in before coming back and doing our,

[0:26:09] Voice 16: our business meeting and things after that.

[0:26:13] Voice 16: Does that sound good to everyone? Fantastic. So I'm just going to share the presentation screen.

[0:26:25] Voice 16: Hopefully everyone is seeing a welcome to the Islands Trust Conservancy screen.

[0:26:32] Voice 16: And I'm going to make you all bigger so I can actually see you.

[0:26:40] Voice 5: There we are. Okay.

[0:26:45] Voice 16: So, first of all, as we've already said today, I just want to welcome you

[0:26:51] Voice 16: all to the islands trust conservancy um i'm going to move through some of the initial slides

[0:26:57] Voice 16: reasonably quickly because those of you who were at um at the trust council meeting will have seen

[0:27:02] Voice 16: some of them before but i'll provide a little additional detail and then i'm going to let each

[0:27:06] Voice 16: of our wonderful staff walk you through a little bit of the work that they do um we have technically

[0:27:13] Voice 16: 7.6 full-time staff members um and then we also have because of funding through environment and

[0:27:20] Voice 16: Climate Change Canada, an additional position for Species at Risk program coordinator, and

[0:27:28] Voice 16: sort of a four-month co-op term, which Aislinn is currently in, although we've extended her

[0:27:33] Voice 16: a little bit. So we actually, on a working time frame, have somewhere between 8.6 and 9 staff.

[0:27:45] Voice 16: So as noted at Trust Council, this is the makeup of the Islands Trust. You have all the local trust

[0:27:52] Voice 16: area committees, Trust Council, Executive Committee, and then of course Islands Trust

[0:27:57] Voice 16: Conservancy Board, which we're going to be talking a little bit about today.

[0:28:01] Voice 16: You'll note that we're a little bit different than the other committees of Islands Trust in

[0:28:07] Voice 16: that we have three members that come elected from Trust Council and Executive Committee that are

[0:28:13] Voice 16: actually elected by their communities, but we also have three members that are appointed by the

[0:28:19] Voice 16: the Minister of Municipal Affairs, and that's to kind of balance the interest of the province in

[0:28:25] Voice 16: seeing the area preserved and protected. Currently, we have two appointees, and we just

[0:28:32] Voice 16: closed an appointment in October for a third member, and the minister is currently considering

[0:28:40] Voice 16: who that new member will be. We've just learned that because of the change of premiers,

[0:28:46] Voice 16: years. We are, there's potentially going to be a little shuffle of ministers. And so our appointment

[0:28:53] Voice 16: is not likely to come until sometime, perhaps in the spring of next year. So we'll keep you

[0:29:00] Voice 16: in the loop on that as much as we can in terms of knowing what the timing will be for that.

[0:29:08] Voice 16: Islands Trust Conservancy gets its powers from the Islands Trust Act, Part 6 in particular.

[0:29:13] Voice 16: and I'm going to go through this very quickly again because I did talk about this at the Trust

[0:29:19] Voice 16: Council meeting but essentially part six defines the composition of the Islands Trust Conservancy

[0:29:24] Voice 16: it obligates the board to prepare a five-year plan an annual report and an annual audit report

[0:29:30] Voice 16: and today in our meeting you'll note that one of the big agenda items is to talk about our

[0:29:36] Voice 16: Islands Trust Conservancy plan we've actually elected to do a three-year plan instead of a

[0:29:41] Voice 16: five-year plan because of our commitments to first nations reconciliation and a desire to

[0:29:47] Voice 16: essentially take a little bit of time towards doing that in particular before preparing our

[0:29:54] Voice 16: next five-year plan so we'll talk a little bit about that today but we also do an annual report

[0:30:00] Voice 16: alongside trust council and one of the big fun parts of my job working with the audit committee

[0:30:07] Voice 16: on the audit. The act also empowers the board to receive and hold money, grants, covenants,

[0:30:14] Voice 16: and land to carry out the mandate of the trust. And this kind of speaks to the core of our work

[0:30:19] Voice 16: and what you'll be hearing about a little bit in the rest of this presentation. The nature

[0:30:24] Voice 16: reserves and the conservation covenants we hold and the fundraising that we do to support that

[0:30:29] Voice 16: that work. It also requires the board to administer the Islands Trust Conservancy and manage its

[0:30:35] Voice 16: property. And we do that as an independent entity of Islands Trust. Most all of our land is held

[0:30:42] Voice 16: in the name of the Islands Trust Conservancy, or if it's an older property in the name of the

[0:30:47] Voice 16: Islands Trust Fund. And same with the funds that we raise for that work. We actually hold separate

[0:30:53] Voice 16: bank accounts that are in the name of Islands Trust Conservancy. Our mission is to protect

[0:31:01] Voice 16: special places by encouraging undertaking and assisting in voluntary conservation initiatives

[0:31:05] Voice 16: within the islands trust area we do put a focus on the voluntary nature of our work

[0:31:10] Voice 16: and in working with people who care for land in a cooperative manner and as part of that

[0:31:22] Voice 16: commitment over the last couple of years we have really been turning our minds to reconciliation

[0:31:27] Voice 16: reconciliation and what reconciliation means to the Islands Trust Conservancy in our work and

[0:31:33] Voice 16: in our policies. Two years, well, no, actually, it's three years ago now, Islands Trust Conservancy

[0:31:39] Voice 16: passed a reconciliation declaration. And that reconciliation declaration acknowledges that we

[0:31:46] Voice 16: are working in the territories of many First Nations that have been here since time immemorial.

[0:31:52] Voice 16: um it puts forward a an aspiration to strive towards working with those peoples

[0:32:01] Voice 16: to share and understand the landscape and to collaborate on projects together

[0:32:08] Voice 16: and it also commits the islands trust conservancy um to protecting this place through processes that

[0:32:16] Voice 16: respect and honor reconciliation and this is an area that is um becoming something that we are

[0:32:25] Voice 16: turning our minds to a lot in the work we do because we work with land and because land is

[0:32:29] Voice 16: such an intricate part of um of reconciliation and to the nation first nations peoples that have

[0:32:36] Voice 16: lived here since time immemorial um so as noted we have two trustees that are elected by trust

[0:32:46] Voice 16: Council, and I've actually inserted some names here. Susan Yates and Grant Scott are trustees

[0:32:52] Voice 16: elected by Trust Council, and one elected from the Executive Committee, who is Toby Elliott.

[0:32:58] Voice 16: And then we have our three government-appointed trustees. And at this point, I'm just going to

[0:33:04] Voice 16: turn you over and introduce you to Coralyn Strachan, who's just going to take you through

[0:33:08] Voice 16: some of the administrative work that we do.

[0:33:11] Voice 14: Thanks, Kate. Yes, well, as you know, my name

[0:33:15] Voice 14: My name is Coraline, and I'm the admin assistant for the Islands Trust Conservancy.

[0:33:21] Voice 14: My role, obviously, is to provide administrative support for the board and for the ITC team.

[0:33:30] Voice 14: I'm the one who coordinates mainly the board meetings six times per year.

[0:33:36] Voice 14: So I prepare your agenda packages, take minutes during the meeting, and post the events on the Islands Trust website.

[0:33:46] Voice 14: and obviously make sure the documents are posted in webdav for you and agendas are on the website

[0:33:54] Voice 14: so yeah lots of lots of booking of meetings in the excuse me in outlook and also through zoom

[0:34:05] Voice 14: webinar and then i'm the first point of contact for the islands trust conservancy so i answer

[0:34:13] Voice 14: are the main phone line and I also do I monitor the email the general email box that we have for

[0:34:21] Voice 14: the conservancy mainly it's donors partners and where are you trying to remember the other name

[0:34:31] Voice 14: here yeah donors and partners who contact us and excuse me let me just take a little deep breath

[0:34:40] Voice 14: here um and with also with meetings i am in charge of meeting logistics so i make sure the room

[0:34:47] Voice 14: meeting the rooms are booked and we if we're doing an in-person meeting coordinate the food

[0:34:53] Voice 14: and accommodation for you if you need help with that so um so in the event you are coming to

[0:35:00] Voice 14: victoria and you need a hotel i can i can assist with that and then in the background of

[0:35:06] Voice 14: of the administrative work. I help out the ITC team with quite a bit of correspondence documents

[0:35:13] Voice 14: and recently I've been working on a project with the First Nations of sending out referrals and

[0:35:19] Voice 14: tracking responses from referrals. So that's just a bit of a touch on some of the things that I do.

[0:35:27] Voice 14: The one other thing I do is with donations that we receive from the public and donors,

[0:35:34] Voice 14: owners I process the actual donations issue income tax receipts and then make sure communication is

[0:35:42] Voice 14: sent out with regards to donations so yeah like I said I have a lot of things going on that's why I

[0:35:48] Voice 14: picked the picture of the women with multiple arms like I have a lot of things going on and

[0:35:55] Voice 14: it's good it keeps me busy and I look forward to working with everybody so thanks

[0:36:00] Voice 16: Kate thanks

[0:36:01] Voice 16: Thanks, Coraline. And I do see Trustee Scott with his hand up. Do you have a question?

[0:36:06] Voice 13: Yes, yes, I do. Coraline, I'm just wondering, are you our main contact person if we want to, for whatever question we might have?

[0:36:17] Voice 13: I know Will at Gabriola is sort of for the Northern office. He's the one we reach to around planning issues.

[0:36:25] Voice 13: So I wonder if you're the person we reach out to first on the conservancy issues.

[0:36:29] Voice 13: well

[0:36:30] Voice 14: mainly for planning issues it would be the um it would be the gabriela office

[0:36:37] Voice 14: if you have administrative questions or questions with regards to donations um or the islands trust

[0:36:46] Voice 14: conservancy rules then i can certainly help with that and if if i'm not able to answer something

[0:36:51] Voice 14: then i can certainly point people in the right directions

[0:36:54] Voice 16: um corlin also uh before each meeting

[0:37:00] Voice 16: we'll put out a call for agenda items so she's also your contact if you would like to add

[0:37:04] Voice 16: something to the agenda um and she circuit she helps to circulate that through the chair to

[0:37:09] Voice 16: to get agendas approved if that's helpful at all trustee scott that's

[0:37:15] Voice 13: great thank you

[0:37:17] Voice 5: Thank you Coraline.

[0:37:23] Voice 16: So Islands Trust Conservancy also does its work through cooperation with other

[0:37:28] Voice 16: units of the Islands Trust particularly through memoranda of agreement so as a board you actually

[0:37:34] Voice 16: have memoranda agreement with each local trust committee and then also with the executive

[0:37:39] Voice 16: committee and trust council and that guides where you are required to communicate board to other

[0:37:48] Voice 16: agency within Islands Trust. And I recommend that if you have a chance, go to the policies page of

[0:37:54] Voice 16: our website and have a look at those memoranda of agreement. Staff also have a coordination policy

[0:38:02] Voice 16: that sets out where things get referred back and forth between Islands Trust Conservancy and the

[0:38:07] Voice 16: local trust committees. So in your package today, I think there's actually a referral from the

[0:38:12] Voice 16: the Galliano Local Trust Committee, we will see those periodically from time to time where

[0:38:18] Voice 16: applications or rezonings or land use bylaw amendments actually touch on Islands Trust

[0:38:26] Voice 16: Conservancy properties or interests. And similarly, when we do things like create

[0:38:31] Voice 16: important plans like the Islands Trust Conservancy plan, those get referred out to local

[0:38:36] Voice 16: local trust committees as well. And finally, every year you will have at least one meeting with the

[0:38:44] Voice 16: executive committee to talk about overlapping projects and overlapping priorities between

[0:38:48] Voice 16: Trust Council and the Islands Trust Conservancy. So from here, I want to transition a little bit

[0:38:57] Voice 16: into the actual day-to-day work that we're all doing. And each of our staff members will

[0:39:03] Voice 16: plug in the areas that they are focused on. But to set the stage, I do want to talk a little bit

[0:39:09] Voice 16: about our commitment to reconciliation and how that weaves through the work that we do in pretty

[0:39:16] Voice 16: much every aspect. So to give you some examples, well, I guess to start with, I would say that we

[0:39:23] Voice 16: are really,

[0:39:24] Voice 15: we're

[0:39:25] Voice 16: still new on incorporating working with First Nations into our work and

[0:39:31] Voice 16: And our relationships are really developing and I would say at a little further along

[0:39:37] Voice 16: in some cases, but really in a developmental stage for most of the nations in the Islands

[0:39:44] Voice 16: Trust area.

[0:39:45] Voice 16: However, what I can say is that we are starting to integrate reconciliation into our work.

[0:39:51] Voice 16: Coraline alluded to the fact that we are doing referrals for things like our Islands Trust

[0:39:56] Voice 16: Conservancy Plan which was sent out to each First Nation with territory in our area for comment.

[0:40:04] Voice 16: We also do that when we do management planning. So if we are doing a management plan for a nature

[0:40:10] Voice 16: reserve that gets sent out to all the nations with territory in the area and as part of that

[0:40:15] Voice 16: referrals process we also ask nations to let us know if there are naming opportunities or if we

[0:40:21] Voice 16: should know traditional names or territorial names. We have also been making efforts wherever

[0:40:28] Voice 16: possible and where funds exist to involve First Nations in some of our on-the-ground work. So as

[0:40:36] Voice 16: an example, we did a project over on Salt Spring, gosh, it might be over a year ago now, where we

[0:40:43] Voice 16: did some restoration work on Mahena Creek and invited some Indigenous youth to come out and

[0:40:49] Voice 16: help with that project which i think went fairly well um as part of it we also because we were

[0:40:56] Voice 16: working close to an archaeological site invited a cultural knowledge keeper to come out to the

[0:41:01] Voice 16: land with us to to observe the work that we're doing and we're starting to do that on a more

[0:41:06] Voice 16: regular basis because when we are working with the land particularly if we are digging into the land

[0:41:11] Voice 16: and doing things like that um there is the possibility that we can we are we might interact

[0:41:17] Voice 16: with archaeological or cultural sites.

[0:41:21] Voice 16: So that helps us to do our work in a good way.

[0:41:25] Voice 16: I think there is lots of room for growth.

[0:41:27] Voice 16: And I think that over the next few years,

[0:41:31] Voice 16: as part of the Islands Trust Conservancy plan process,

[0:41:33] Voice 16: and then as part of developing

[0:41:35] Voice 16: our next Islands Trust Conservancy plan,

[0:41:37] Voice 16: we'll be moving deeper into what it means

[0:41:39] Voice 16: to do reconciliation with First Nations.

[0:41:42] Voice 16: And I'm really looking forward

[0:41:43] Voice 16: to working through that with each of you.

[0:41:45] Voice 16: um so just to set the stage for our area um i think many of you already know we live in a very

[0:41:56] Voice 16: very special area it's um a biodiversity hot spot nestled in the rain shadow of vancouver island

[0:42:02] Voice 16: which provides for a habitat that's very unique and special and supports many rare species and

[0:42:08] Voice 16: rare ecosystems the area is also largely privately held or privately managed

[0:42:15] Voice 16: and in our area we have over 60 I think it's over 65 percent of the land that is privately owned

[0:42:22] Voice 16: if you want to think of it that way and of that and of our landscape we know that we have over

[0:42:30] Voice 16: 50 percent that's private land but unprotected and in a very natural state and in a state that

[0:42:37] Voice 16: we would like to preserve as much as possible so because of that Island Stress Conservancy

[0:42:43] Voice 16: really focuses a lot of its work on working with landowners to protect lands that are held in fee

[0:42:51] Voice 16: simple titles. Through this work, we are doing a fair bit of conservation planning, and I'm going

[0:42:59] Voice 16: to turn it over to Catherine in a couple of slides, but I just wanted to point out some of

[0:43:03] Voice 16: the opportunities for conservation. This is a map showing where all of the sensitive ecosystems are,

[0:43:09] Voice 16: and the darker the map is, the more sensitive the area, the more number of sensitive ecosystems

[0:43:14] Voice 16: exist. But just to point out some of the opportunities, these are all the sensitive

[0:43:21] Voice 16: ecosystems that we find in our area. And you'll note that the purple bar is indicative of the

[0:43:27] Voice 16: amount of that habitat that is in an unprotected state. So we have lots of room to grow protection

[0:43:35] Voice 16: and conservation of areas that are considered sensitive ecosystems.

[0:43:42] Voice 16: Similarly, when it comes to protecting forests across the landscape,

[0:43:46] Voice 16: we've done some mapping of where some of the older forests are

[0:43:50] Voice 16: and the more natural forests exist.

[0:43:53] Voice 16: And we know that we still have a lot of work that we can do

[0:43:57] Voice 16: in terms of protecting our forests.

[0:43:59] Voice 16: Again, the purple bar is showing the amount of unprotected natural areas

[0:44:04] Voice 16: for each of the different forest age classes.

[0:44:07] Voice 16: So I just, these are just,

[0:44:09] Voice 16: that's a smattering of some of the conservation planning pieces

[0:44:12] Voice 16: that we've done to inform the fact

[0:44:14] Voice 16: that there is a really strong argument

[0:44:17] Voice 16: for working with private landowners

[0:44:19] Voice 16: to try to set aside land for conservation.

[0:44:22] Voice 16: And I think that's a nice segue into Catherine Martel

[0:44:25] Voice 16: and her work

[0:44:26] Voice 5: in conservation planning.

[0:44:27] Voice 5: Sure, let me get everything working here.

[0:44:36] Voice 17: so as the returning board members will know and and hopefully you new board members will have had

[0:44:42] Voice 17: a chance to familiarize yourself a little bit with our regional conservation plan we do have

[0:44:48] Voice 17: four major goals and everything we do is encapsulated in these four long-term goals we

[0:44:54] Voice 17: develop a work planning multi-year work planning based on these as well the first is an obvious

[0:45:02] Voice 17: obvious knowledge based conservation planning, really looking to ensure that everything we do is science based and that we have the data and the knowledge that we need.

[0:45:14] Voice 17: And more and more as you've heard trying to incorporate traditional knowledge or I don't I don't like to call it traditional because that implies that it's historic, but that deep knowledge of the land and the place that the species and the interactions

[0:45:30] Voice 17: actions here. And that links to our second goal of collaboration with First Nations and

[0:45:36] Voice 17: relationship building. And such a huge part of conservation in general, but also specifically

[0:45:42] Voice 17: of land trust work, is really focused on that relationship building and achieving shared goals

[0:45:49] Voice 17: and finding those shared goals and then working towards achieving them. The third long-term goal

[0:45:55] Voice 17: of our conservation plan is to protect those core conservation areas so not only to identify them

[0:46:03] Voice 17: and protect them but also to think about how we manage them over the longer time frames and that

[0:46:10] Voice 17: links to the climate change project that I'll be talking about in a moment based on fundamentals

[0:46:16] Voice 17: of what we know about ecological integrity and protected areas networks and how to ensure their

[0:46:23] Voice 17: functionality our fourth goal is to be that strong voice for nature conservation too i think

[0:46:29] Voice 17: in a lot of ways islands trust conservancy tries to find a balance between

[0:46:36] Voice 17: using the resources that we've got to be a strong stable regional conservancy and land trust

[0:46:43] Voice 17: and not impinging on the work of local conservancies so to try and build them up and

[0:46:49] Voice 17: support their projects without um taking them over unduly i think you could say so so trying to so

[0:46:56] Voice 17: we have a number of programs both funding and um collaborative and the pieces of work that we can

[0:47:02] Voice 17: do in our mapping and providing support through other resources and communications to really try

[0:47:09] Voice 17: and ensure that the broader conservation community is strong and effective in our region.

[0:47:22] Voice 17: So moving on to the climate change project piece. Do I have control? Can I move the slides?

[0:47:29] Voice 17: No, I can't. Okay. So as you'll know, not only the Islands Trust, but Islands Trust

[0:47:36] Voice 17: Trust Conservancy past, and certainly urgent climate crisis resolutions in recent years.

[0:47:44] Voice 17: And a big piece of the work that I have been doing over the last little while, and kudos

[0:47:51] Voice 17: to the board that recognized the need to put a pause on some of the other active work with

[0:47:58] Voice 17: landowners in order to give the space and time to start really thinking about these

[0:48:02] Voice 17: big pieces of what the impacts of climate change are going to be in our area.

[0:48:06] Voice 17: So we've been looking at how to adapt our work both on the ground to have meaningful on the ground actions in our nature reserves and potentially covenants that consider the impacts of climate change on species and ecosystems and what the how to how to adapt.

[0:48:27] Voice 17: But also looking at the bigger picture of what are the implications for our longer term priorities and our conservation planning of these changes.

[0:48:36] Voice 17: So we've been looking at both pieces. A core tenet of this project is that Indigenous knowledge can and should inform climate action.

[0:48:45] Voice 17: And so it's been closely linked with other pieces of our reconciliation project.

[0:48:51] Voice 17: And that was a component of identifying some pilot nature reserves,

[0:48:55] Voice 17: looking in more detail at the management planning and trying to analyze whether or not we need to adapt those management plans and how to do so.

[0:49:05] Voice 17: And working to include some First Nations input, not just input, some true collaboration in that project, if we can.

[0:49:16] Voice 17: And then, so look at a bigger picture climate project strategy coming to the board, hopefully in early 2023.

[0:49:25] Voice 17: That's the goal.

[0:49:27] Voice 17: Another thing that we've been working on is, oh,

[0:49:29] Voice 4: I just want to

[0:49:30] Voice 17: say, these are my boys.

[0:49:31] Voice 17: This is from a few years ago.

[0:49:32] Voice 17: Kate always tells me this is not an island's landscape.

[0:49:35] Voice 17: like it's obvious that it's from the big island here but i like that it captures that we're all

[0:49:42] Voice 17: connected still it's not just you on the little island with us on the big island too so if we

[0:49:49] Voice 17: move on to the next slide please um one of the things that was done last year with the ions trust

[0:49:55] Voice 17: did some um up-to-date eelgrass mapping and at the conservancy we were able to use the same

[0:50:02] Voice 17: same imagery and the same contractor to develop the first mapping of canopy bulk help that we

[0:50:09] Voice 17: have throughout the island's trust area it was all done through spatial imagery and

[0:50:14] Voice 17: um what you can see here is just a snippet of an example of what a dense bulk health

[0:50:24] Voice 17: air bed would look like and and how that sort of plays out on the map it was identified as

[0:50:29] Voice 17: a priority in our current work plan to try and do some mapping of bulk health the particularly

[0:50:33] Voice 17: the denser and larger bulk kelp beds provide critical habitat for many species including

[0:50:39] Voice 17: salmon and marine mammals they're also culturally very important so we felt like this was a missing

[0:50:44] Voice 17: piece of the analysis work and our understanding of the region and Aislinn is currently working on

[0:50:51] Voice 17: picking all of that apart that's okay we can move on to the next one we're good

[0:50:55] Voice 17: can

[0:50:56] Voice 13: you tell me where was where's that picture oh

[0:51:00] Voice 5: goodness where

[0:51:02] Voice 13: is this this bay here and

[0:51:06] Voice 12: So it's showing between Maine and Saturna Islands. So it's zoomed in quite a bit,

[0:51:11] Voice 12: but if the figure says that you're looking at Georgeson Passage between Maine and Saturna.

[0:51:17] Voice 13: Okay, thank you.

[0:51:19] Voice 12: No worries.

[0:51:20] Voice 12: And

[0:51:20] Voice 17: you really do have to zoom into this type of scale, Aislinn's finding, in order to look at them. Thanks for jumping in there, Carmen.

[0:51:28] Voice 17: So in terms of the brass tacks of what we've been doing in the last couple of years, we have registered five new conservation covenants and two new nature reserves.

[0:51:41] Voice 17: And we're currently negotiating several more just to give you a sense of how those are spread out across our region.

[0:51:47] Voice 17: Aislinn made us this nice pretty map. Some of those new covenants are NAPCAP, which is the

[0:51:54] Voice 17: Natural Area Protection Tax Exemption Program, which you will grow to know and love if you don't

[0:52:00] Voice 17: already. And so that's just a piece of what we've been doing and I thought I'd give you a couple of

[0:52:07] Voice 17: highlights of some of those projects to give you a sense of the range of what we do. So the next

[0:52:13] Voice 17: Next slide will show you Moss Mountain, which is sort of a jewel conservation covenant.

[0:52:22] Voice 17: Gay Young, who you can see there, owned the property for many years.

[0:52:26] Voice 17: It is over 45 hectares, which is 100 acres of undeveloped shoreline that sweeps up into the summit of Mount Sullivan on Salt Spring Island, right next to Burgoyne Bay.

[0:52:42] Voice 17: it's connecting all of these conservation areas it's got undeveloped shoreline old forests some

[0:52:48] Voice 17: creeks some moist forests some dry forests some species at risk it's just it's a gem and it was

[0:52:56] Voice 17: wonderful to work with Gay so that's a great example of some of the projects that we do

[0:53:00] Voice 17: Carmen has put together a fabulous little video on it that you can find on our YouTube channel

[0:53:07] Voice 17: so from that one another example of one that we did in the last couple of years

[0:53:11] Voice 17: years is the Earl Batista Covenant also on Salt Spring which is a very small area and perhaps not

[0:53:18] Voice 17: of high priority conservation value on its own but it's directly adjacent to the lower Mount Erskine

[0:53:25] Voice 17: nature reserve so the board felt that this was a worthwhile covenant to take on simply because of

[0:53:31] Voice 17: that extension of protection along the boundary it also came to the Conservancy through a development

[0:53:38] Voice 17: process. It was not a covenant that was required by the subdivision, but it was strongly suggested

[0:53:46] Voice 17: and the landowner voluntarily placed this off. So just to give you an idea of how some of those

[0:53:50] Voice 17: development covenants can work out and some of the other criteria. And then a third one to give

[0:53:55] Voice 17: you a snippet of covenants is this is Lisa Bale and Peter Perret who had purchased a property

[0:54:01] Voice 17: adjacent to them on Kendra Island, the 10 acre piece with some old forest and some young forest

[0:54:07] Voice 17: and immediately placed a covenant on it with us last year and I wanted to include this just to

[0:54:14] Voice 17: highlight that landowner piece and how important those relationships can be in terms of new nature

[0:54:24] Voice 17: reserves last year or it was two years ago now Island Stress Conservancy acquired our first

[0:54:31] Voice 17: lease which is it's a 99 year lease uh on saturnina island which is a little island off of

[0:54:39] Voice 17: gabriola which was purchased by the bc parks foundation and they asked the conservancy board

[0:54:45] Voice 17: if we would be willing to hold a lease on it and to manage it as a nature reserve and that was a

[0:54:51] Voice 17: new endeavor for the conservancy and uh someday i hope to make it to saturnina island because it

[0:54:56] Voice 17: seems like such an amazing place and then the next one from last year is Link Island which

[0:55:04] Voice 17: I think highlights many features of the work that the Conservancy does in that

[0:55:12] Voice 17: Link Island came to us as a conservation covenant several years ago and then the the Swift family

[0:55:22] Voice 17: had owned it for many years and the matriarch Betty had left Link Island to the Conservancy

[0:55:29] Voice 17: in her will and she passed away and so that covenant has now become a nature reserve and

[0:55:36] Voice 17: there are a lot of sensitive ecosystems on this island it is a full island but it's indicative

[0:55:42] Voice 17: of the long-term relationship that we can have with landowners the covenanting process began 10

[0:55:47] Voice 17: 10 years ago.

[0:55:48] Voice 17: And Betty's bequest means that this nature reserve

[0:55:53] Voice 17: is now protected in perpetuity even more so

[0:55:55] Voice 17: than the original covenant that she had placed.

[0:55:58] Voice 17: So we have a new covenant and a new understanding

[0:56:01] Voice 17: with the Swift family who have retained use of their cabin

[0:56:05] Voice 17: on the southern end of the island.

[0:56:06] Voice 17: And I believe there's a cute little animation

[0:56:08] Voice 17: on this slide.

[0:56:09] Voice 17: Yeah, there we go.

[0:56:11] Voice 17: It's a beach owl, the most adorable thing ever.

[0:56:14] Voice 17: uh and um we recently through i think it was through the work that wendy has been doing with

[0:56:22] Voice 17: species at risk and coordination with nula um found some nesting speech owls on the property

[0:56:28] Voice 17: and have been able to launch um property management specifically around these speech owls

[0:56:34] Voice 17: so with that i'll pass it over to nula who will talk more about property management on our nature

[0:56:39] Voice 17: reserves great

[0:56:40] Voice 10: thank you catherine so i am nula the property management specialist i help manage

[0:56:47] Voice 10: the islands trust conservancy nature reserves there are management activities on the islands

[0:56:52] Voice 10: trust conservancy nature reserves that are ongoing throughout the year and some from year to year

[0:56:58] Voice 10: the management planning happens within a year of itc taking the management role for a nature reserve

[0:57:05] Voice 10: and then the management plan is revised approximately every 10 years.

[0:57:10] Voice 10: There is First Nations engagement to strengthen relationship building.

[0:57:14] Voice 10: This photo shows the new sign that was designed by cinemac artist Elliot Whitehill

[0:57:19] Voice 10: that is now at the entrance of Solwyn's Fae or Elder Cedar Nature Reserve on Gabriola.

[0:57:26] Voice 10: Sign maintenance and installation is one of the key ongoing activities.

[0:57:30] Voice 10: Other constants are trail maintenance for those nature reserves that are open to the public and invasive species removal.

[0:57:39] Voice 10: And attention and funds are now also available for more species at risk surveys and climate change research, which is really exciting.

[0:57:48] Voice 10: next thank

[0:57:52] Voice 15: you so

[0:57:53] Voice 10: nature reserves when we begin to manage them they can contain old gravel pits

[0:57:59] Voice 10: or logging areas or may have experienced erosion or flood damage so these areas may require

[0:58:05] Voice 10: restoration by planting to help avoid erosion and bring back a multi-layer structure of canopies

[0:58:11] Voice 10: from understory to tree layers most species planted require caging or fencing protection

[0:58:17] Voice 10: from deer or sheep browse and invasive species are a problem on most nature reserves and require ongoing removal.

[0:58:25] Voice 10: So many of the work parties that happened are led by local conservancies with dedicated volunteers.

[0:58:32] Voice 10: And here is a picture of one on Gambier Island.

[0:58:34] Voice 10: They are getting ready to remove English holly, a problem invasive species on on many islands.

[0:58:41] Voice 10: click next one of the key components of my position is being on the land at least once

[0:58:52] Voice 10: a year for monitoring it is so valuable to meet with partners and discuss plans and management

[0:58:57] Voice 10: activities for the coming year so partners include covenant holders management groups

[0:59:03] Voice 10: and volunteer wardens who are our eyes and ears looking over these protected areas on a more

[0:59:08] Voice 10: frequent basis and performing activities such as sharp-tailed snake checks, trail maintenance,

[0:59:13] Voice 10: and invasive removals. I would like to now ask Gemma Green, the Covenant Management and Outreach

[0:59:20] Voice 10: Specialist, to speak about our conservation covenants.

[0:59:25] Voice 1: Thank you, Nuala. So as, yes, as the

[0:59:30] Voice 1: slide says, Islands Trust Conservancy currently holds an impressive 79 conservation covenants on

[0:59:36] Voice 1: private land and similar to nature reserve monitoring each of these conservation covenants

[0:59:42] Voice 1: are visited annually by myself and hopefully with co-op students while these visits are

[0:59:49] Voice 1: primarily for the purpose of monitoring for compliance they also allow us to assess

[0:59:54] Voice 1: indicators of ecosystem health such as species diversity water levels

[1:00:00] Voice 1: tree condition and invasive species and it's also an opportunity for opportunistic work parties

[1:00:05] Voice 1: such as invasive species removal or beach cleanups and generally these visits help us build

[1:00:12] Voice 1: relationships with the landowner and co-covenant holder as well as an understanding of the changes

[1:00:18] Voice 1: that occur on the land over successive years to inform land management planning and activities

[1:00:24] Voice 1: and throughout the year we work with covenant owners regularly for the purpose of outreach

[1:00:29] Voice 1: reach in education to encourage engagement and inform stewardship and occasionally under the

[1:00:35] Voice 1: board's direction we work to resolve violations of their covenant agreement such as breaches by

[1:00:41] Voice 1: the owner or trespass incidents and to support owners with their land management needs where

[1:00:48] Voice 1: reasonable usually in the form of a temporary waiver a letter of permission or more rarely a

[1:00:55] Voice 1: covenant modification. Acting on the information we collect during our annual monitoring survey

[1:01:02] Voice 1: and concert conversations with owners and co-covenant holders in any given year we're

[1:01:08] Voice 1: usually working on multiple covenant management projects. Next slide please Carmen. These include

[1:01:17] Voice 1: restoring and enhancing ecosystems such as this one acre pollinator habitat enhancement on Mount

[1:01:23] Voice 1: Tuam on Salt Spring Island. Next please. Monitoring wildlife and species at risk

[1:01:31] Voice 1: such as this federally endangered species yellow montane violet shown here. Next slide.

[1:01:38] Voice 1: And undertaking larger scale invasive species control such as parrot's feather,

[1:01:44] Voice 1: American bullfrog, scotch broom, and English holly. And now I'll turn it over to Aislinn.

[1:01:51] Voice 1: Thanks

[1:01:54] Voice 2: Gemma. Hi everybody, my name is Aislinn and I'm the conservation and GIS technician.

[1:01:59] Voice 2: My work here has included a variety of different projects and tasks.

[1:02:03] Voice 2: The first four months of my work term I spent most of the time out in the field on covenants

[1:02:08] Voice 2: and nature reserves with Gemma and Nuala, so doing a lot of the monitoring that Gemma and Nuala

[1:02:15] Voice 2: mentioned earlier um and a big part of the summer also consisted of pre and post monitoring tasks

[1:02:24] Voice 2: so prepping monitoring paperwork creating route maps compiling property photos into documents um

[1:02:32] Voice 2: and another large part of my position here has been completing mapping requests for the itc team

[1:02:38] Voice 2: uh so we don't bog down the rest of the islands trust um is team uh a few other projects i've

[1:02:45] Voice 2: been working on recently are species at risk data organization and research in order to help

[1:02:50] Voice 2: Wendy prioritize where species at risk work will take place within the island's trust

[1:02:54] Voice 2: conservancy protected areas and bulk help data analysis in each local chest area

[1:03:00] Voice 2: and the purpose of the project is to analyze bulk help data that was mapped by an external

[1:03:06] Voice 2: contractor in 2021 to gain a better understanding of its range and density in the island's trust

[1:03:10] Voice 2: area. Mapping bull kelp is a priority in the regional conservation plan and will help us

[1:03:17] Voice 2: identify changes in the range, distribution, and abundance of the species over time.

[1:03:22] Voice 2: Next slide, please. In October, ITC launched a citizen science pilot project for our covenant

[1:03:30] Voice 2: landholders on iNaturalist. iNaturalist is a platform that lets one identify and document

[1:03:36] Voice 2: species all over the world. This project aims to connect people to the land around them in a

[1:03:42] Voice 2: meaningful way while also creating another place for ITC staff to connect with our covenant land

[1:03:47] Voice 2: holders all while collecting valuable biodiversity data for us to refer to over time. I'm now going

[1:03:54] Voice 2: to pass it off to Wendy.

[1:03:56] Voice 5: Thank you. Thank you, Aislinn. That's fantastic.

[1:04:05] Voice 9: Again, my name is

[1:04:06] Voice 9: Wendy Tyrrell and I am the Species at Risk Program Coordinator. So the SAR program as we refer to it,

[1:04:14] Voice 9: and you'll likely hear this acronym SAR or SEER quite often in the work that we are all doing

[1:04:20] Voice 9: here at the Conservancy. SAR stands for Species at Risk and SEER stands for Species and Ecosystems

[1:04:27] Voice 9: at Risk. So these acronyms, they're a common theme here. The SAR program is a relatively new

[1:04:34] Voice 9: addition to the Islands Trust Conservancy. In 2019, the board, the ITC board, endorsed the

[1:04:39] Voice 9: project charter and entered into a negotiation agreement with Environment and Climate Change

[1:04:45] Voice 9: Canada, which is also another acronym you will hear me say, ECCC, because I stumble constantly

[1:04:52] Voice 9: on Environment and Climate Change Canada. This program funding was through the Federal Priority

[1:04:57] Voice 9: Places stream with a significant match of more than one-to-one coming from the Islands Trust

[1:05:02] Voice 9: trust itself. The program was officially launched in 2020, and we're now currently in our third

[1:05:08] Voice 9: year. Initially, this CCC funding agreement was for three years, and we are currently finalizing

[1:05:14] Voice 9: an extension of the funding for an additional three, which we're very excited about. In the

[1:05:19] Voice 9: summer of last year, as I said, I was brought on board to coordinate this new program.

[1:05:24] Voice 9: In addition, the SAR program also funds two co-op, has funded two co-op student terms,

[1:05:29] Voice 9: one of which is Aislinn who you just heard from and Aislinn's position is funded by this program

[1:05:35] Voice 9: and we're very grateful to have benefited from her amazing excellent skills GIS and monitoring

[1:05:41] Voice 9: to support our team. We're going to miss her dearly. In total the funding from ECCC was over

[1:05:48] Voice 9: $1,325,000 with the Islands Trust match of over $2,000,000 for a grand total of the six years

[1:05:57] Voice 9: at $3,412,620. Yes, I think I said that right. That's a lot of funds. And that comes in

[1:06:06] Voice 9: approximately $220,000 to $250,000 a year. The project charter was updated in 2021 because

[1:06:17] Voice 9: we had top-up funding added in year two. And we're currently finalizing the new

[1:06:25] Voice 9: a negotiation agreement with ECCC and the project charter again to for the additional $25,000 that

[1:06:35] Voice 9: was a top up for year three and this new three-year funding. Okay next slide please,

[1:06:40] Voice 9: you might have to double click that, thank you. The project charter has three main objectives

[1:06:47] Voice 9: that were set. So the first is to compile and analyze species at risk data and projects that

[1:06:52] Voice 9: our partners and ourselves are doing in the Islands Trust Area and to bring that information

[1:06:58] Voice 9: and data together and make it available to everyone to help management planning and to

[1:07:04] Voice 9: help really understand the species at risk in the Islands Trust Area.

[1:07:08] Voice 9: Number two is to inventory, monitor, and manage the SAR and SEER on ITC-protected lands.

[1:07:17] Voice 9: This allows us to expand on our knowledge base there and improve our management and keep on top of things because with everything changing the way it is with climate change, we need to be on top of things.

[1:07:30] Voice 9: And number three, deliver SAR outreach to landowners, island stress staff, and officials.

[1:07:37] Voice 9: And that's internal, external, just bring a broader understanding and awareness to all of us involved with this important work.

[1:07:48] Voice 9: And number five is to increase land securement with a focus on SAR protection and recovery.

[1:07:53] Voice 9: So this funding is allowing us to provide additional funds for securement projects.

[1:07:59] Voice 9: What I love about this program and working here is I get to work with the entire conservancy team.

[1:08:06] Voice 9: As with all the work we do, collaboration with our partners as well is a major priority with the SAR program.

[1:08:11] Voice 9: So we've been working with some pretty amazing partners.

[1:08:14] Voice 9: I'm very excited to be meeting a lot of people in this area.

[1:08:20] Voice 9: Capilano University and the House Sound Biosphere Region Initiative are two groups we've been working with.

[1:08:26] Voice 9: We are also working with a lot of local island conservancies, landowners, all levels of government.

[1:08:35] Voice 9: We participate on two regional working groups, the Coastal Douglas for Conservation Partnerships Prairie and Coastal Oak Working Group,

[1:08:43] Voice 9: and the Species and Ecosystems at Risk Local Government Working Group.

[1:08:48] Voice 9: And now on the next slide, I'd like to go briefly through some of the highlights that we've had over the last two years.

[1:08:55] Voice 9: So some of the most important work we're doing is surveying and monitoring for species at

[1:08:59] Voice 9: risk on ITC properties.

[1:09:00] Voice 9: What is the difference between those two activities, you might ask?

[1:09:03] Voice 9: So monitoring for species at risk is, we need to know how they're doing.

[1:09:08] Voice 9: Are they thriving?

[1:09:09] Voice 9: Are they declining?

[1:09:10] Voice 9: We know they're there or we knew they were there.

[1:09:13] Voice 9: How's their habitat?

[1:09:14] Voice 9: Is it supporting their needs?

[1:09:15] Voice 9: Do we need to enhance that and maybe do some restoration and find out if their numbers

[1:09:21] Voice 9: are stable or raising or increasing or declining. Surveying for SARA, on the other hand, is looking

[1:09:27] Voice 9: for new observations or confirming what may be a potential presence. Maybe it's on adjacent lands

[1:09:36] Voice 9: or it's thought to have been there in the past. This is for both federal species under the Species

[1:09:41] Voice 9: at Risk Act and provincial listed species. So a few of the species I have listed in here, you can

[1:09:47] Voice 9: can see sharp-tailed snake and little brown myotis. A little bit about the sharp-tailed

[1:09:54] Voice 9: snake. We have a highlighted research project that is in its third year, which is a study

[1:09:59] Voice 9: surveying for sharp-tailed snake presence on five of the ITC lands. This is using eDNA

[1:10:05] Voice 9: and traditional survey methods called ACOs, artificial cover objects. They use those

[1:10:12] Voice 9: those objects, which are basically housing tiles or roof tiles, to take cover, keeping warm or thermoregulate.

[1:10:20] Voice 9: The SAR biologists that are working on this project are collecting and analyzing traces of eDNA from the soil where the elusive and federally endangered snakes shelter.

[1:10:32] Voice 9: So the information and results from the analysis of this data will have the potential to increase our knowledge of the presence and help us prioritize habitat management needs.

[1:10:42] Voice 9: The sharpie, A sharpie I should say, as we like to call them, was discovered this year under an ACO by our biologist Karina and Laura on one of the nature reserves on Salt Spring Island.

[1:10:56] Voice 9: Bats are another species that we are focused on right now.

[1:11:02] Voice 9: we have multiple sites covenants and nature reserves that we are doing surveys on along

[1:11:08] Voice 9: with other activities management activities and many of the almost all of the properties that

[1:11:13] Voice 9: we're doing bat surveys on have have detected over seven species of bats of those three of

[1:11:20] Voice 9: those species are at risk and i'm sure you've heard of little brown myotis which is the species

[1:11:24] Voice 9: species that is declining rather significantly from white-nose syndrome.

[1:11:31] Voice 9: Western screech owl, Catherine touched a little bit on that, Link Island focus there.

[1:11:36] Voice 9: There were nestlings found a successful clutch this year, and we're still trying to figure

[1:11:43] Voice 9: out where that nest is.

[1:11:45] Voice 9: We haven't found it yet.

[1:11:47] Voice 9: We also do a lot of work on Mount Tuam, which I'll talk about later, but pollinators and

[1:11:53] Voice 9: species at risk plants such as coastal schoolers

[1:11:56] Voice 5: catch fly. Next slide. So habitat management.

[1:12:04] Voice 9: Gemma and Nuala have presented today on management activities on private covenants and nature

[1:12:08] Voice 9: reserves and managing habitat for species at risk on ITC property is a major focus for the SAR

[1:12:14] Voice 9: program. Threats to SAR include climate change impacts which we're still unclear how this is

[1:12:19] Voice 9: actually emanating, invasive plants over browsing by deer, sheep. We're addressing these impacts by

[1:12:25] Voice 9: installing exclosures and planting native species to increase biodiversity, which improves habitat

[1:12:31] Voice 9: for all species, pollinators, birds, and wildlife in general. Mount Tuam, which is the upper right

[1:12:40] Voice 9: hand photo there, this is a private covenant on Mount Tuam on Salt Spring Island. This project

[1:12:46] Voice 9: may be the largest Gary oak meadow restoration project in our region with over 20,000 plants

[1:12:52] Voice 9: installed last year. This includes two federally endangered species which you've seen pictures of

[1:12:58] Voice 9: both of those the colster schoolers catch fly and Gemma showed an image of the yellow montane violet.

[1:13:05] Voice 9: In the center there we have Aislinn looking at plants she's actually using iNaturalist there

[1:13:11] Voice 9: I'm pretty sure. This project is taking place on Sydney Island and it's an ITC covenant led,

[1:13:18] Voice 9: and this project is led by Jemma. The goal is to enhance oak meadows in partnership with the

[1:13:23] Voice 9: resident members of the ecological stewardship team. For this project we've completed already

[1:13:28] Voice 9: a SAR survey and the planning is underway to install some deer fencing to exclude deer in

[1:13:34] Voice 9: two areas and we'll plant native species to increase diversity there in that area.

[1:13:39] Voice 9: And finally, at the bottom right, you see a wetland.

[1:13:43] Voice 9: This is on Liskete Island.

[1:13:45] Voice 9: I believe this is Salish View Nature Reserve.

[1:13:48] Voice 9: I hope I have that right.

[1:13:49] Voice 9: We're doing a lot of wetland restoration,

[1:13:52] Voice 9: invasive species removal, and projects like that

[1:13:55] Voice 9: that benefit a variety of listed species

[1:13:57] Voice 9: and very, you know, endemic species to our area.

[1:14:01] Voice 9: Amphibians, birds, reptiles, bats, and pollinators.

[1:14:04] Voice 9: Wetlands are very important habitat.

[1:14:07] Voice 9: Next slide, please.

[1:14:12] Voice 9: So another important aspect of the Species at Risk program

[1:14:15] Voice 9: is outreach and education.

[1:14:17] Voice 9: And I'm going to highlight just a couple of projects

[1:14:20] Voice 9: that I've worked on since coming.

[1:14:23] Voice 9: We held a SAR workshop to create and build relationships

[1:14:28] Voice 9: with our partners.

[1:14:29] Voice 9: So we engaged a community of folks

[1:14:31] Voice 9: working with SAR in the Islands Trust area.

[1:14:34] Voice 9: We reached out to biologists, conservancies,

[1:14:36] Voice 9: local conservancies, First Nations,

[1:14:38] Voice 9: all levels of government, to initiate a conversation through online survey and then

[1:14:45] Voice 9: the workshop to determine challenges and successes working with SEER in our region. So during the

[1:14:53] Voice 9: workshop, we had presentations with themes of SAR research and also First Nations-led projects. It

[1:14:59] Voice 9: was fairly successful with over 70 participants attending. Let me see the outcomes.

[1:15:08] Voice 16: Can I just

[1:15:08] Voice 16: interrupt you for a moment and just, we're going to try and move the presentation along a little

[1:15:13] Voice 16: bit, not because this isn't very important work, but because we have, we need to make sure we get

[1:15:19] Voice 16: to the rest of the agenda. I

[1:15:20] Voice 9: am taking too long. I am so sorry. It's hard to tell

[1:15:25] Voice 9: how much you're

[1:15:25] Voice 9: talking sorry about

[1:15:26] Voice 5: that exciting work

[1:15:27] Voice 9: okay and carrying on to the next slide these are very quick

[1:15:32] Voice 9: so we um did a walk and talk on gabriela with andy mckinnon who spoke about the the rare ecological

[1:15:40] Voice 9: systems there and next we recently um delivered an ecosystems and species at risk training session

[1:15:48] Voice 9: for planners and bylaw and Ivan will turn it over now to Carmen.

[1:15:57] Voice 12: So hello so I'm the

[1:16:00] Voice 12: communication specialist at Islands Trust Conservancy so welcome to our new board members

[1:16:06] Voice 12: and I think that one thing I want that's not in my presentation that I wanted to

[1:16:13] Voice 12: just note is that if as board members you are ever interested in giving external presentations,

[1:16:22] Voice 12: I do things like provide PowerPoint templates like the one we're using today.

[1:16:26] Voice 12: And I can help work with you on presentation skills and media training as well. So those

[1:16:33] Voice 12: are sort of different things that I do for both staff and board. But I just wanted to give you

[1:16:38] Voice 12: a sense of the main and variety of communication channels that Islands Trust Conservancy has.

[1:16:44] Voice 12: So one of our main points of communication is through our website. Just before I joined

[1:16:51] Voice 12: the Conservancy, the decision was made to merge the Islands Trust website and the Islands Trust

[1:16:58] Voice 12: Conservancy websites. So now they are a single website. You can find our homepage on the

[1:17:04] Voice 12: the Conservancy tab. And if you're getting orientated, and we're always updating the

[1:17:10] Voice 12: website as well and looking to improve it. So if there's anything about the website that you think

[1:17:15] Voice 12: could be improved, or you're struggling to find something within the Conservancy pages,

[1:17:19] Voice 12: please don't hesitate to reach out. One thing that we're hoping to work on and launch in 2023

[1:17:25] Voice 12: is a new blog space within the Conservancy pages on the Islands Trust website. So that'll be really

[1:17:33] Voice 12: exciting because it'll give us the opportunity to do more storytelling that isn't confined to

[1:17:40] Voice 12: other types of media that we only put out at certain times of year. And a really good example

[1:17:44] Voice 12: of this that you see here on the slides is our Heron newsletter. I like to think of it as a

[1:17:49] Voice 12: really interactive, almost like a magazine. We put it out both digitally and in print. You can read

[1:17:57] Voice 12: these online on the website and we try to put out four a year or one per season if we can.

[1:18:05] Voice 12: This year because of illnesses in the team, myself included over the summer with COVID,

[1:18:11] Voice 12: we are only going to be putting out two herons but we're expanding them to make them much larger

[1:18:17] Voice 12: because of that. So there's one coming out very shortly and I'll make sure that I email that all

[1:18:22] Voice 12: around to you once it's all ready to go uh next um

[1:18:27] Voice 16: i'm just going to pause for a moment because

[1:18:28] Voice 16: i do see a hand up from trustee scott sorry trustee scott

[1:18:32] Voice 13: uh kate and uh well communications

[1:18:36] Voice 13: carmen there hi this is this is a lot to absorb so um being a bear of very little memory what

[1:18:46] Voice 13: what i would ask is can you print this and send it up to me please put it because it's it's all

[1:18:53] Voice 13: all very good information I really want to have it so I can read it in the dawn's early light with

[1:18:58] Voice 13: a cup of tea and the dog sitting by the fire because then I'll actually be able to absorb it

[1:19:02] Voice 13: so I'd appreciate it if you do that thank you yeah

[1:19:06] Voice 12: absolutely that's a very good point trustee

[1:19:08] Voice 12: Scott we can put together a slide deck which will include some of the bits and pieces from our

[1:19:13] Voice 12: speaking notes as well for you and I see trustee Yates also has her hand up oh

[1:19:20] Voice 6: I just wanted to

[1:19:20] Voice 6: tell you how much i appreciate the heron um i actually use it when i'm talking to the kids at

[1:19:27] Voice 6: school to show them concrete examples of what people are doing to you know to do the good work

[1:19:35] Voice 6: on their own islands and i and the teachers usually i'll take a copy into a class with me

[1:19:42] Voice 6: and the teachers will say oh leave that here leave that here which is great so i'm very lucky because

[1:19:48] Voice 6: I can just go into the northern office and of course pick up a copy which I very much appreciate

[1:19:54] Voice 6: and I had a quick question the other document I use print format quite often is the conservation

[1:20:01] Voice 6: status document which I think only comes out every five years is that correct is this um

[1:20:11] Voice 16: um island profiles where yeah yeah um so there are components of that that we update more

[1:20:20] Voice 16: frequently than others but typically a lot of that data comes out when we revamp our regional

[1:20:25] Voice 16: conservation plan right so yes it tends to be more like every five or it could be every 10

[1:20:33] Voice 16: years depending on whether the information is changing okay

[1:20:36] Voice 6: thank you um

[1:20:39] Voice 12: but uh one thing that

[1:20:41] Voice 12: we do update through the website is sometimes we will update the because we pull bits and pieces

[1:20:47] Voice 12: of information from those island profiles and they are featured on the individual island planning

[1:20:52] Voice 12: pages for each local trust area so sometimes more up-to-date information will be on the website

[1:21:00] Voice 12: under those planning pages but I can also help provide you with copies of those island profile

[1:21:06] Voice 12: profile, um, updates and then flyers. And I've marked that down as well. So I'll make sure that

[1:21:11] Voice 12: we're, uh, it's good to know, like what is useful to you, I should say as well as trustees, like

[1:21:16] Voice 12: what are, what are pieces that we're creating and putting out into the public that people are

[1:21:21] Voice 12: appreciating and engaging with? Um, it's really great to know that. And I know that would your,

[1:21:25] Voice 12: your comments about schools probably made Carla Funk very happy because when she, so the

[1:21:31] Voice 12: communications and fundraising roles used to be one role. And so when it was one role, Carla Funk

[1:21:36] Voice 12: funk was still holding it. And so she had did a big revamp of the heron. And I know that probably

[1:21:41] Voice 12: made her very, very happy. I love it.

[1:21:45] Voice 12: Thank you. We certainly do.

[1:21:48] Voice 6: Yeah, the island profiles to

[1:21:51] Voice 6: Carmen, they're they're very helpful. So thank you for that.

[1:21:55] Voice 12: Not a problem. Next slide. So for

[1:21:59] Voice 12: those of trustees that are on social media, I highly encourage you to make sure that you

[1:22:07] Voice 12: you follow and engage with our social media channels.

[1:22:10] Voice 12: So I've listed all of our handles.

[1:22:13] Voice 12: We are on Facebook, Twitter,

[1:22:14] Voice 12: and we launched a YouTube channel this past year

[1:22:17] Voice 12: because when I came on with the Conservancy,

[1:22:20] Voice 12: I took videography and I have,

[1:22:23] Voice 12: we now have in-house videography

[1:22:26] Voice 12: and in-house graphic design capabilities through myself.

[1:22:30] Voice 12: So we put a YouTube channel in place

[1:22:33] Voice 12: so that we could start featuring some of these films

[1:22:35] Voice 12: that thankfully I'm getting,

[1:22:38] Voice 12: I love getting out on the land to do filming.

[1:22:40] Voice 12: So there's two films that I recommend you go check out

[1:22:43] Voice 12: that I made with some of the Covenant owners

[1:22:47] Voice 12: for Moss Mountain.

[1:22:48] Voice 12: And you can see Lisa and Peter there

[1:22:50] Voice 12: for both the Lisa Bale Nature Reserve

[1:22:53] Voice 12: and Woodpecker Forest Covenant.

[1:22:56] Voice 12: And next slide, please.

[1:22:59] Voice 12: Another key form of communication

[1:23:02] Voice 12: that I put out in conjunction with Gemma.

[1:23:05] Voice 12: So Gemma really steers this because it's a primary way that we provide stewardship education to our covenant owners.

[1:23:14] Voice 12: So we provide this to them in both a print or digital format.

[1:23:18] Voice 12: And this is just a really great opportunity for stewardship education.

[1:23:22] Voice 12: It's usually about four pages. This is just showing you the cover page of our most recent edition, which went out in the fall.

[1:23:29] Voice 12: And Gemma works really hard on this and it's usually very well received.

[1:23:32] Voice 12: So that's just another offering that we do. Next slide. We also periodically will do strategic outreach and engagement. So this is just an example from 2021. So we partnered with the Gabriel Alandon Trails Trust, and we sent letters that were targeted to 123 households.

[1:23:52] Voice 12: holds. And what this map is showing you is how we came to selecting what postcodes and addresses we

[1:23:58] Voice 12: would specifically target. So we looked for properties that had at least 50% of sensitive

[1:24:05] Voice 12: ecosystems that had been mapped within those land parcels, or had at least 50% mature forests.

[1:24:12] Voice 12: So we can get, this is to highlight the fact that we do strategic outreach periodically outside of

[1:24:19] Voice 12: of our normal communication channels

[1:24:20] Voice 12: and that we often do this strategically

[1:24:22] Voice 12: so that we can partner with our local conservancies.

[1:24:25] Voice 12: We highlighted both the nature stewardship program

[1:24:28] Voice 12: on Gabriela as well as provided landholders

[1:24:31] Voice 12: with information on our NAPCHP program

[1:24:34] Voice 12: and conservation covenants in general.

[1:24:37] Voice 12: So that's, I just wanted to provide that as an example.

[1:24:40] Voice 12: And at this point, yes, sorry, next slide, Kate.

[1:24:43] Voice 12: There you go.

[1:24:44] Voice 12: At this point, I'm gonna turn it over to Carla

[1:24:46] Voice 12: to talk more about fund development.

[1:24:47] Voice 12: development.

[1:24:48] Voice 11: I thank so much, Carmen. I am Carla Funk, Strategic Fund Developments Program. And

[1:24:56] Voice 11: just so you know, when I started, I actually have it sitting right in front of me. I have my little

[1:25:01] Voice 11: name tag that says Carla Funk Communications and Fundraising Specialist. So when I started in 2019,

[1:25:08] Voice 11: at the end of 2019, so pretty much three years ago, the position was merged together. And

[1:25:16] Voice 11: And if you know what Carmen does and if you understand what I do, you know that there are two highly specific skill sets that are best to be teased out and let someone like Carmen do what she does best and let someone like me do what I do best.

[1:25:33] Voice 11: So thanks to the board, there was a lot of direction.

[1:25:37] Voice 11: There was a one-year fundraising committee that came together and provided instruction and guidance.

[1:25:43] Voice 11: guidance and and then we wrote up a strategic fund development plan and by 2021 we had an action

[1:25:51] Voice 11: plan in place which we are working through now and um next slide please so the plan really is

[1:26:02] Voice 11: finding ways to ensure that people who care are aware of what we do and how they can help us

[1:26:11] Voice 11: So we did create our first ever impact report for existing and future supporters of planned giving advisors and also a summary guide, which is two pages that illustrate who we are and how supporters can most strategically give to us.

[1:26:28] Voice 11: and of course then Carmen helps with a lot of the marketing through our own social media channels

[1:26:36] Voice 11: and linking those to a greater national effort to increase charitable giving through bequests

[1:26:41] Voice 11: that's the national willpower campaign next slide please so the greatest impact that a part-time

[1:26:52] Voice 11: staff person like myself can have is to focus on bequests and finding ways for donors to give

[1:26:58] Voice 11: is strategically. And this means not just speaking with potential donors, but also to

[1:27:03] Voice 11: build relationships with those professionals that we rely on to advise our donors. And

[1:27:12] Voice 11: we're currently administrating a bequest, but our goal is to attract more bequests over the

[1:27:20] Voice 11: coming years. Next. Sorry, I see a note there. Yes. So we have an opportunity fund, which is

[1:27:33] Voice 11: purely donated dollars. And through it, we provide small grants throughout the Islands Trust area to

[1:27:40] Voice 11: our partnering local conservation organizations. And the work of local conservancies, as we know,

[1:27:47] Voice 11: is vital we know that they need support at times especially during those hard to fundraise moments

[1:27:54] Voice 11: costs associated with land protection legal work surveying or ecological baselines and so this is

[1:28:02] Voice 11: the place that we attract both large and small donations when where even a 20 gift can have an

[1:28:09] Voice 11: impact and over the years a hundred and four thousand dollars have been granted these are

[1:28:14] Voice 11: they're 2021 numbers. And that total appraised value of properties that were protected by these

[1:28:22] Voice 11: very small grants was $47 million. We call these kickstarting grants for land acquisition.

[1:28:31] Voice 11: And, you know, the donations for this is hard to generate. But last year, or I guess it was

[1:28:36] Voice 11: the early this year, we were fortunate enough to receive $100,000 request that helped replenish

[1:28:44] Voice 11: that fund. And we typically have an annual campaign led by the board during the holiday

[1:28:49] Voice 11: season to generate donations to this fund. It's an ongoing and active part of our granting process.

[1:28:58] Voice 11: Next slide, please. And this is the Morrison Waxler Legacy Fund. It's an example of what

[1:29:08] Voice 11: Kate calls a sunset fund, it will eventually be closed. It was started with a $20,000 donation

[1:29:16] Voice 11: for conservation covenants by individual landowners on the Pender Islands. To date,

[1:29:22] Voice 11: we have issued two grants, and the fund is now at $11,000 plus a little, with two more projects

[1:29:30] Voice 11: projects forecasted to completely deplete and close out the fund. And so I am going to now,

[1:29:38] Voice 11: if there's no questions, pass this on to Kate. Thanks,

[1:29:45] Voice 16: Carla. I'm going to wrap it up.

[1:29:48] Voice 16: So some of the questions that came up as we were developing this is where we are,

[1:29:54] Voice 16: where are we going and what are some of our challenges and trends that are coming up?

[1:29:58] Voice 16: And I mentioned that

[1:30:00] Voice 16: at Trust Council, but also mention it to sort of loop us all together and get us all on the same

[1:30:04] Voice 16: page. But of course, you'll notice that Islands Trust Conservancy is really set up to grow its

[1:30:10] Voice 16: work, to look at protecting more land and increasing the nature reserves and conservation

[1:30:16] Voice 16: covenants that we hold. So you'll notice that we often come up against the challenges of stretching

[1:30:23] Voice 16: and continuing to stretch. So growth of the work that we do certainly is something that the board

[1:30:29] Voice 16: always needs to be mindful of and not only the additional lands just in number and an area but

[1:30:36] Voice 16: also just emerging issues that are coming up that take up a fair bit of staff time so how do we

[1:30:41] Voice 16: manage these lands in the in the context of climate change that requires quite a bit of research work

[1:30:46] Voice 16: and quite a lot of understanding so that also grows the the work that we do when it comes to

[1:30:51] Voice 16: property management first nations and reconciliation you'll you would have heard that as a bit of a

[1:30:58] Voice 16: a theme through this presentation. And all I can say is that that work takes time and fairly

[1:31:04] Voice 16: significant time in terms of building relationships and also following up when we hear from First

[1:31:10] Voice 16: Nations. It can be very damaging if we don't have enough staff time to make sure that we get back

[1:31:17] Voice 16: to First Nations when they reach out to us and that we don't complete conversations that we

[1:31:21] Voice 16: we initiate. So that has become a big opportunity, but also a challenge and something to be aware of

[1:31:28] Voice 16: as we move through our work. Grants and donations. We're very pleased to have Carla on board and

[1:31:35] Voice 16: Wendy on board to help us manage both our Environment and Climate Change Canada grant,

[1:31:40] Voice 16: but also the growth in donations and bequests that we are getting. But of course, that requires

[1:31:46] Voice 16: requires work with respect to policies and also some staff time and some technology to help us

[1:31:52] Voice 16: manage those pieces. Social media and digital communications are growing, and that is partly

[1:31:59] Voice 16: why we also grew our communications capacity by increasing the communications role to a full-time

[1:32:05] Voice 16: role and integrating some of those digital means. And then finally, I will just put a little shout

[1:32:13] Voice 16: out to technology change so as we grow some of the ways that we can work smarter and more

[1:32:19] Voice 16: effectively are by integrating technology to help us manage the number of properties we have the

[1:32:26] Voice 16: number of donors we have the number of people we communicate out to and all of that requires

[1:32:32] Voice 16: some capacity building internally in terms of the skills of our staff but also research into

[1:32:38] Voice 16: what the best tools are out there so that is also a bit of a theme that is emerging

[1:32:43] Voice 16: So finally, as we look ahead to 2022, 23 and beyond, because of course many of you are going to be with us through your terms as trustee, coming up in the next immediate future, we have work on our Islands Trust Conservancy plan, which will help us to dig quite deeply into our First Nations engagement and how we work with First Nations.

[1:33:06] Voice 16: we're also in the middle of developing a communications strategy and did some work

[1:33:11] Voice 16: with the outgoing board around ways that they would like to see us communicate with community

[1:33:16] Voice 16: we've done some work internally as staff and we're hoping to bring to you a draft communications

[1:33:22] Voice 16: strategy early in the new year to review and and provide feedback on katherine also noted that

[1:33:29] Voice 16: she's been working on a climate change project that project is due to complete in early 2023 and

[1:33:34] Voice 16: And so we'll hope to bring to you some of the results of that.

[1:33:38] Voice 16: And our hope is that that will also help us to inform how we do property management going

[1:33:44] Voice 16: forward from here.

[1:33:46] Voice 16: And then finally, systems and policy updates are on the horizon in terms of we've got some

[1:33:53] Voice 16: quite dated policies right now, also bringing them in line with some of our intentions with

[1:33:59] Voice 16: respect to reconciliation.

[1:34:00] Voice 16: A lot of them are a bit dated in the language that they use and how they speak about land and their silence on First Nations.

[1:34:08] Voice 16: And the systems that we have, you might have noticed in looking at some of the budget process that we are looking at updating systems for databases for donor management and communications management.

[1:34:20] Voice 16: And then also looking at property management systems to help us manage our 113 and growing properties.

[1:34:27] Voice 16: I'm looking forward to meeting those challenges with you.

[1:34:30] Voice 16: and discussing how best to move ahead. And with that, I will just wrap this up. We've

[1:34:36] Voice 16: gone a little bit over time. But I will give a couple of minutes for questions. If anybody's

[1:34:41] Voice 16: got anything burning in

[1:34:43] Voice 5: the background. I have a question, Kate. Sure.

[1:34:53] Voice 6: Like Grant Scott,

[1:34:55] Voice 6: I actually absorb things a little bit better when I can read them in print form.

[1:35:01] Voice 6: although I can do this too but I tend to I tend to do more with something if I can read it in

[1:35:08] Voice 6: print form and I'm wondering if any items like the ITC impact report might have a print copy do they

[1:35:17] Voice 16: they we can provide one they certainly have a digital copy and we can easily print in the

[1:35:24] Voice 16: office and send to you if that's your preferred form I do definitely want to acknowledge that

[1:35:28] Voice 16: everybody's got a different learning style and a different way of taking in information. In the

[1:35:33] Voice 16: chat, I did put a little note that we've referred to some of our YouTube videos and also some of our

[1:35:40] Voice 16: strategies that we have, including our fund development strategy. We also have a property

[1:35:44] Voice 16: management strategy and a few other pieces like that. And what we can do is send you links to

[1:35:50] Voice 16: that. And if you are someone who prefers to have something in a hard copy form, please let us know

[1:35:55] Voice 16: and we'll make sure that we print something out

[1:35:57] Voice 16: and send it to you that way.

[1:35:59] Voice 6: I like both because the online one I can share

[1:36:02] Voice 6: and I do appreciate that.

[1:36:05] Voice 6: But for actually thinking about things

[1:36:07] Voice 6: and what I want to do with them,

[1:36:09] Voice 6: I like to have one print copy.

[1:36:11] Voice 6: So that would

[1:36:12] Voice 6: be very helpful.

[1:36:13] Voice 6: Thank you.

[1:36:14] Voice 13: You're welcome.

[1:36:15] Voice 13: A little bit further on that,

[1:36:17] Voice 13: I'd like to have the last plan that you have,

[1:36:20] Voice 13: because you said you're going to be,

[1:36:22] Voice 13: we'll be renewing it this year,

[1:36:24] Voice 13: But any plans and strategies that you have that you're working on or changing, whatever, I'm very much like Susan.

[1:36:35] Voice 13: If I have it in hand, I'm way more likely to deal with it.

[1:36:39] Voice 13: I'm old school.

[1:36:40] Voice 13: And not only that, I don't go on Facebook and YouTube and all that other stuff because as a politician, if I go in there, I get killed.

[1:36:49] Voice 13: You know, so I just stay away from there.

[1:36:51] Voice 13: I want to deal with stuff directly rather than getting involved in all the politics that go on

[1:36:56] Voice 13: in there.

[1:37:00] Voice 16: Yes, we have some lovely hard copies of some existing plans that we can send to you

[1:37:06] Voice 16: that are already printed in a nice format. And then others that I think you might be interested

[1:37:11] Voice 16: in, we'll make sure we print off and send.

[1:37:14] Voice 13: Okay. Or if it's a lot, I mean, I'm planning to come

[1:37:16] Voice 13: down there possibly before christmas so maybe i could pick it up too

[1:37:20] Voice 16: uh that's good to know

[1:37:22] Voice 16: all right fantastic any other questions okay so with that oh

[1:37:30] Voice 12: i see a hand i think

[1:37:31] Voice 12: do you uh trustee eight has her hand up

[1:37:34] Voice 6: uh like like grant i could easily come to the office

[1:37:38] Voice 6: and pick up any print items you don't need to mail them to me

[1:37:42] Voice 16: okay so

[1:37:43] Voice 6: yeah we could talk about

[1:37:44] Voice 6: about that later

[1:37:45] Voice 16: fantastic at your convenience

[1:37:47] Voice 12: yeah well what we can i'll follow up with kate

[1:37:51] Voice 12: and corlin and we can we'll put together links that'll be included in the board package with

[1:37:56] Voice 12: the minutes um but then we can also put together like a package um for trustee yates and trustee

[1:38:03] Voice 12: scott so that the next time you come you're planning on coming down um there'll be a pile

[1:38:07] Voice 12: of things that you can take with you um and if we have extras for things that you can give away

[1:38:12] Voice 12: way things like the heron or whatever else we'll we'll give you some stuff lovely thank you

[1:38:19] Voice 13: last word well that's probably not true but i'd just like to thank all of you for your

[1:38:25] Voice 13: presentation it's been excellent and uh very informative and uh your dedication really

[1:38:32] Voice 13: comes through i appreciate it thank you

[1:38:34] Voice 16: fantastic yeah it's a joy to work with this team of staff

[1:38:38] Voice 16: Yeah. Okay, so with that, depending, so we're running about 20-25 minutes behind and I think

[1:38:47] Voice 16: there are places in our agenda where we can catch up. But I wanted to just check in with the board

[1:38:53] Voice 16: and see, do you feel like you want a break now? Or would you like to do the elections and then move

[1:38:59] Voice 16: into perhaps a lunch? Little canvas. Trustee Smith?

[1:39:09] Trustee Smith: I'd like to do the elections and then we

[1:39:10] Trustee Smith: we can have a lunch like you know a bit of a longer break that's okay with everybody else i'm

[1:39:15] Trustee Smith: not married to the idea but

[1:39:17] Voice 16: that's a nice way to make up the time that'd

[1:39:22] Voice 6: be my preference too

[1:39:23] Voice 6: that'd be my preference okay

[1:39:25] Voice 16: fantastic i'm glad to hear you say that um so this is the point at

[1:39:30] Voice 16: which uh we need to look at elections for chair vice chair and for um our representative to the

[1:39:38] Voice 16: financial planning committee. As per the policy, the Islands Trust Conservancy manager usually

[1:39:44] Voice 16: runs the elections. And what I like to do is just do them one at a time, move through the chair,

[1:39:49] Voice 16: then the vice chair, and then the financial planning committee representative.

[1:39:56] Voice 16: What I will note, I did send out an email early this morning just to note that Islands Trust

[1:40:01] Voice 16: Conservancy has a practice, well, a policy of electing its chair and vice chair every year.

[1:40:07] Voice 16: and we do that in January. So effectively, the elections today will make whoever it is chair

[1:40:13] Voice 16: and vice chair for the duration of this meeting, and then we'll revisit the whole process again in

[1:40:18] Voice 16: January, in case that helps anybody who might be thinking of running.

[1:40:26] Voice 16: A

[1:40:26] Voice 7: little trial period.

[1:40:30] Voice 16: It's been a very fast turnaround between Trust Council and this meeting, and I recognize that

[1:40:36] Voice 16: I haven't brought many of you up to speed on what it is to be an ITC chair and vice chair or allowed

[1:40:42] Voice 16: any of those conversations to occur. So typically what we do is we ask for nominations from the

[1:40:49] Voice 16: floor. But perhaps before I do that, can I just ask if anybody is willing to stand for chair

[1:41:00] Voice 16: just to make sure that we have somebody who is willing in that way okay

[1:41:08] Voice 13: can you at all give us

[1:41:09] Voice 13: some idea of time commitment to these different things I mean it's it's I mean they're all very

[1:41:16] Voice 13: important roles certainly

[1:41:18] Voice 16: I can do that so essentially the board meets six times per year

[1:41:25] Voice 16: the meetings are between usually between five and six hours in length with you know breaks of course

[1:41:30] Voice 16: of course, over the course of that timeline. The packages that go out are fairly similar to

[1:41:36] Voice 16: what you received for this board meeting. They might be a little bit longer because, of course,

[1:41:40] Voice 16: we allowed for some time for orientation during this board meeting. In terms of the chair's

[1:41:49] Voice 16: responsibility, what usually happens with the chair is before each meeting, we do a call out

[1:41:56] Voice 16: to all the board members for items for the agenda.

[1:42:00] Voice 16: It's the chair's responsibility to work with the manager

[1:42:03] Voice 16: to vet those items and to vet the pieces

[1:42:05] Voice 16: that are coming forward from staff to go on the agenda

[1:42:08] Voice 16: and make sure the agendas are the right length

[1:42:10] Voice 16: and are addressing the priorities of the organization.

[1:42:15] Voice 16: The chair will finalize the agenda

[1:42:17] Voice 16: with the Islands Trust Conservancy manager.

[1:42:19] Voice 16: And that's what goes forward as part of the package.

[1:42:22] Voice 16: Of course, the chair's duty is to run the meeting and to try and keep us on time and to call for the resolutions and to work through any any items of discussion that come up with the board.

[1:42:37] Voice 16: The chair is also responsible for sign off. So when the board makes a resolution, for example, to

[1:42:44] Voice 16: to execute a conservation covenant, or to take on responsibility for a piece of land.

[1:42:50] Voice 16: They usually designate the chair as the signatory for that. So the chair works with me and with

[1:42:56] Voice 16: Coraline to make sure you get all the paperwork signed for those. That often means that you need

[1:43:01] Voice 16: to go into a notary in order to sign those documents, because they're land related,

[1:43:07] Voice 16: they're always notarized. It can be a lawyer as well. So that's a fairly large duty. And then

[1:43:14] Voice 16: it's also the duty of the chair in many instances to call either special meetings, if we have items

[1:43:20] Voice 16: that need to be dealt with in a timely way, or to call for resolutions without meeting if we need to

[1:43:26] Voice 16: move business forward that outside of a meeting process. The chair is also responsible in many

[1:43:34] Voice 16: many cases for being our communications figurehead so when we send out news releases we usually put

[1:43:40] Voice 16: the chair as the um as the spokesperson for the organization and that can mean coming up to speed

[1:43:47] Voice 16: fairly quickly on um on whatever the news release pertains to the

[1:43:51] Voice 16: opportunity fund or um or what

[1:43:54] Voice 16: have you and we typically put out i would say around six to eight news releases a year um you

[1:44:01] Voice 16: You can, of course, lean into staff to help provide speaking notes to that effect.

[1:44:05] Voice 16: And then finally, our chair typically is the representative of ITC when it comes to trust

[1:44:11] Voice 16: council.

[1:44:12] Voice 16: So they typically deliver the Islands Trust Conservancy report at each trust council meeting

[1:44:18] Voice 16: and then any items that might be coming forward from the ITC.

[1:44:22] Voice 16: And staff do work to support the chair in that role by providing speaking notes and

[1:44:27] Voice 16: by helping to prep you for that.

[1:44:31] Voice 16: I think that's a pretty, oh, and then the other pieces, you might be asked to do some thank yous

[1:44:37] Voice 16: to donors and to anything related to our volunteers or our donors in that way. Trustee Smith.

[1:44:46] Trustee Smith: I just have a question. So essentially, whoever does this is only doing, it's like a very small

[1:44:52] Trustee Smith: commitment. It's only till January.

[1:44:54] Voice 16: That's right at this stage. Yeah. And

[1:44:58] Trustee Smith: there is an opportunity

[1:44:59] Voice 16: for us to like it it happens every january so every year um it's possible to elect a new chair

[1:45:06] Voice 16: if it's becoming onerous for whoever is in that position so

[1:45:12] Trustee Smith: um okay do

[1:45:18] Voice 16: you have is there another

[1:45:19] Voice 16: question sitting back there sorry

[1:45:26] Trustee Smith: i'm just thinking that's very convenient because we've

[1:45:28] Trustee Smith: got so many new people and they have to get up to speed on just being trustees like if there's so

[1:45:33] Trustee Smith: much work at the beginning so it might be uh since the commitment's so little either linda and i who

[1:45:40] Trustee Smith: are already here one of us could probably agree to do it for until january which is one meeting

[1:45:46] Trustee Smith: uh if it would take some relief off the new people until they get their footings and

[1:45:53] Trustee Smith: then do uh really look at it in a more serious way in january so just put that out there

[1:45:59] Trustee Smith: Thank

[1:46:01] Voice 16: you, Trustee Smith. I guess the other piece. Oh, no, it just left my brain. Never mind. So go ahead, Trustee Adams. I saw a question there.

[1:46:14] Voice 16: Yeah,

[1:46:15] Voice 7: thank you. I was having a similar thought to Trustee Smith that, you know, it's just kind of trying to envision this from the perspective of the new trustees who were elected to these positions.

[1:46:30] Voice 7: conversations um and this is a really short turnaround so i think um you know i would

[1:46:37] Voice 7: certainly be willing to do it for today if that would be agreeable to others and um you know

[1:46:44] Voice 7: possibly a bit longer i but yeah anyway definitely i i would be willing to do it for today and

[1:46:52] Voice 7: certainly would support risa if she wanted to do it instead so i'm happy either way

[1:46:59] Voice 16: um so the one thing that sorry i did have on my mind that i forgot to add is that typically

[1:47:04] Voice 16: our chair also goes through a training session with ellie mina um who has been our trainer in

[1:47:11] Voice 16: the past to help bring you up to speed on you know robert's rules of order how to manage a motion

[1:47:15] Voice 16: how to deal with multiple motions on the table or at the same time all those sorts of

[1:47:24] Voice 16: procedural issues. So if you're intimidated at all by any of that, there is some training that

[1:47:29] Voice 16: will be provided in the next little while here. Do I have anything from Trustees Yates, Scott,

[1:47:39] Voice 16: or Elliot that you want to ask before I ask if there are any other folks who want to put their

[1:47:46] Voice 16: names forward?

[1:47:51] Voice 6: No, but I'd be very happy to nominate Linda.

[1:47:54] Voice 16: All right. So that sounds like

[1:47:56] Voice 16: like I need to go through a call for nominations all right so let's start by doing our chair

[1:48:03] Voice 16: position and I'm going to call three times for nominations from the floor for that position

[1:48:08] Voice 16: so first are there any um is there are there any nominations for the position of island stress

[1:48:14] Voice 16: conservancy chair I

[1:48:17] Voice 5: would like to oops what's happened here oops sorry we can

[1:48:28] Voice 16: hear you trustee

[1:48:28] Voice 16: it's in case you

[1:48:29] Voice 6: oh i'm sorry um

[1:48:30] Voice 16: i'm

[1:48:31] Voice 6: i have an unstable internet connection and i've just lost

[1:48:34] Voice 6: my video oh we can see you yeah it's interesting we

[1:48:39] Voice 16: can see and hear you if you wanted to

[1:48:41] Voice 16: nominate someone oh

[1:48:43] Voice 6: okay i will nominate i will nominate linda adams for chair of the island's

[1:48:47] Voice 6: trust conservancy i'll

[1:48:49] Voice 13: second that okay

[1:48:51] Voice 16: thank you and i'm going to call a second time for

[1:48:54] Voice 16: nominations for the position of island stress conservancy chair and then as required by policy

[1:49:04] Voice 16: uh a third time for nominations from the floor for uh role of chair of island stress conservancy

[1:49:15] Voice 5: all

[1:49:15] Voice 16: right and hearing none i get to declare that the role of chair will be

[1:49:20] Voice 16: um trustee linda adams so welcome chair adams to your november meeting

[1:49:36] Voice 5: yes

[1:49:36] Voice 16: so now we still do have uh the election of uh vice chair and then of um

[1:49:43] Voice 16: financial planning representative um we do have a financial planning committee meeting that's

[1:49:49] Voice 16: happening on friday that is uh uh scheduled to look at budget so i am hoping we will get to both

[1:49:55] Voice 16: of those uh roles as well um are you happy would you like to run the elections chair adams or would

[1:50:02] Voice 7: you like why don't you go

[1:50:03] Voice 16: ahead you're doing something

[1:50:03] Voice 16: all right so i'm going to call oh

[1:50:08] Voice 16: trustee scott yeah i

[1:50:10] Voice 13: do i have a question um toby you're on the uh executive of the

[1:50:17] Voice 13: are you also on the finance planning committee of the so it sounds

[1:50:22] Voice 8: to me like that would be the

[1:50:23] Voice 13: it is

[1:50:25] Voice 8: the logical um i was going to offer um if that would be good i'm just so new to everything

[1:50:32] Voice 8: that i'm not 100 sure what the duties would entail other than reporting back and forth um so if

[1:50:38] Voice 8: there's anyone who has more experience with that and would like to take that role but if not i'd

[1:50:44] Voice 8: be happy to to stand that works since i'll be in the financial planning committee anyways

[1:50:49] Voice 13: so Kate I've kind of upset your order here but I just wanted to know about yeah

[1:50:55] Voice 16: no that's fine

[1:50:56] Voice 16: um what I will say is the board might want to think strategically about whether it wants to

[1:51:01] Voice 16: have both an executive committee member sitting on the financial planning committee and also

[1:51:06] Voice 16: an appointed member from an um from within the board because that in effect offers us a couple

[1:51:12] Voice 16: of voices at that table and historically that's that's the direction the board has taken in the

[1:51:17] Voice 16: the past um so okay bear that

[1:51:20] Voice 16: in mind as we get through to that stage okay

[1:51:24] Voice 13: so what you're saying

[1:51:25] Voice 13: is uh toby shouldn't be yeah i got yeah it's

[1:51:31] Voice 16: up to the board who you want to appoint to the

[1:51:33] Voice 16: financial planning committee and if um and certainly trustee elliott can fill that role

[1:51:38] Voice 16: there's nothing in policy or procedure or any of our bylaws that prevents that but having voices

[1:51:44] Voice 16: voices at the financial planning committee table can be advantageous too I

[1:51:48] Voice 13: know but I think you

[1:51:49] Voice 13: know I'm certainly I certainly feel I want to take your advice because you've got the experience with

[1:51:54] Voice 13: this much more than I do I mean yeah

[1:51:57] Voice 16: okay thank you um all right so just to finish off the the

[1:52:03] Voice 16: elections for chair and vice chair let's maybe do that and then we'll move into financial planning

[1:52:08] Voice 16: committee and I'll let you all ruminate on that one um because that is an important role too

[1:52:14] Voice 16: um so at this point I'm going to also ask if anybody uh wants or sorry if there are any

[1:52:20] Voice 16: nominations from the floor for the position of vice chair trustee Scott I'll

[1:52:26] Voice 13: nominate Susan

[1:52:27] Voice 13: Yeats as vice chair okay

[1:52:31] Voice 16: so at this time I'm going to ask Susan are you willing to stand

[1:52:35] Voice 16: for that position

[1:52:36] Voice 6: you know what I'm not ready to do that just yet I do very much appreciate

[1:52:41] Voice 6: the nomination um so i'm sorry i was actually going to nominate risa smith for vice chair

[1:52:48] Voice 6: at least until january so

[1:52:51] Voice 16: we'll close off that applicant or that nomination because um

[1:52:55] Voice 16: trustee yates has indicated that she's not quite ready to stand for that position and i'll do the

[1:53:00] Voice 16: call for nominations again and i heard from

[1:53:04] Voice 16: i would

[1:53:05] Voice 6: like to nominate risa smith for vice chair

[1:53:07] Voice 6: all right are

[1:53:09] Voice 16: you willing to stand trustee smith as vice chair yeah

[1:53:13] Trustee Smith: i am um

[1:53:14] Voice 16: sorry i did i miss a

[1:53:17] Voice 16: second or i probably did uh okay

[1:53:20] Voice 16: so trustee adams or chair adams um and then i'm going to call a

[1:53:24] Voice 16: second time for nominations from the floor and a third time for nominations from the floor

[1:53:32] Voice 16: and hearing none i will declare trustee smith as our vice chair congratulations trustee smith

[1:53:44] Voice 6: i keep losing my um my audio and my video it just goes out and then i have to join the meeting again

[1:53:51] Voice 6: so i just have an unstable internet connection so i'll let you know if it's crucial

[1:53:59] Voice 13: susan what what we often find out on where we have the same thing if you turn off your video

[1:54:03] Voice 13: your audio your audio will work

[1:54:06] Voice 16: yes better

[1:54:08] Voice 13: usually so yeah thank

[1:54:11] Voice 16: you trustee scott um okay

[1:54:13] Voice 16: so for our final elected position um for the financial planning committee

[1:54:18] Voice 16: um i'm going to see are there any nominations from the floor for that position

[1:54:30] Voice 16: well maybe i should start with is there anybody willing to sit on the financial planning committee

[1:54:35] Voice 16: for our island stress conservancy we can also revisit this in january if no one's quite ready

[1:54:41] Voice 16: for that

[1:54:41] Voice 5: i

[1:54:44] Voice 13: think leave it that way that's what i'd go for unless anybody wants it no certainly

[1:54:50] Voice 13: no hands are keeping up

[1:54:52] Voice 16: okay so i did hear that trustee elliott would be willing to be our

[1:54:57] Voice 16: representative perhaps in the interim okay okay

[1:55:01] Voice 13: okay i'll nominate i'll nominate trustee elliott

[1:55:07] Voice 13: and

[1:55:09] Voice 16: is there a seconder for that nomination i'll

[1:55:12] Voice 6: second that assuming that this is an interim

[1:55:15] Voice 6: decision because i do think that two voices are probably better yeah

[1:55:21] Voice 16: so um i was looking at our

[1:55:24] Voice 16: policies the policy is a little vague actually oh sorry claire did you want to add to that i do i

[1:55:30] Voice 18: do think to have a fully constituted financial planning committee we require both seats like it

[1:55:34] Voice 18: it would be beneficial, I think, if both seats were filled, one from executive and one from the

[1:55:39] Voice 18: Conservancy Board. Yeah,

[1:55:41] Voice 16: and I guess what I will add is that we, thank you, Claire, we've been

[1:55:48] Voice 16: looking at the policy earlier today. It is, it doesn't require a re-election of the position,

[1:55:54] Voice 16: but what can happen, of course, is the appointee could resign, and then the board could appoint a

[1:55:59] Voice 16: new member so if there is a desire for a shorter term appointment to fpc um strategically that

[1:56:07] Voice 16: that could be a possibility um if we want to get somebody to sit there for friday and then

[1:56:13] Voice 16: and then think about it over the course of the holidays and come back

[1:56:20] Voice 16: oh i see you appearing again what

[1:56:23] Voice 18: i can say is i'll be at the meeting on friday and i can speak

[1:56:26] Voice 18: can support in terms of any conservancy um budget requests that are going forward that would very

[1:56:31] Voice 18: much be supporting whoever chooses to take up that seat and i would just add that the um executive

[1:56:37] Voice 18: committee representative so toby who would be there is going to be you know once she settles

[1:56:42] Voice 18: in representing all the local trust committee business cases that for those committees that

[1:56:46] Voice 18: she chairs like in future years so having a conservancy seat separately is beneficial

[1:56:50] Voice 18: because that person can then represent the conservancy as sort of you know and hold that

[1:56:54] Voice 18: perspective so just wanted to explain why um it's beneficial to have both positions be separate

[1:57:00] Voice 16: thank you that's really good guidance so trustee smith yes

[1:57:06] Trustee Smith: can i ask uh trustee scott if he would

[1:57:08] Trustee Smith: be willing there's actually no other choices really like we'll have claire there which is

[1:57:13] Trustee Smith: fantastic uh with all her experience but we do need a body and i i now see that well i really

[1:57:21] Trustee Smith: appreciate trustee elliott willing to do it thank you so much uh i think we do need another body and

[1:57:29] Trustee Smith: so i wonder if trustee scott would be willing to do it even if it's just in the interim uh until

[1:57:34] Trustee Smith: everybody gets their bearings for the january meeting well if

[1:57:40] Trustee Smith: you're not comfortable that's

[1:57:41] Trustee Smith: fine yeah well

[1:57:42] Voice 13: i just can't do it on friday that's my problem i've got

[1:57:44] Voice 13: so many other things going on

[1:57:46] Voice 13: on and i've got a number of board meetings coming up with the first nation i work with so but i just

[1:57:53] Voice 13: can't take it on right now thank you but i appreciate your consideration so no i don't think

[1:58:00] Voice 13: i should okay

[1:58:02] Voice 16: uh go ahead claire i see your hand up again and

[1:58:05] Voice 18: certainly it can be an appointed

[1:58:06] Voice 18: member you are a trustee of the trust and so um certainly there's no barrier i just wanted to make

[1:58:11] Voice 18: that clear there's no barrier to having an appointed member be a member

[1:58:14] Voice 16: and in fact we have

[1:58:15] Voice 16: have had that in recent years thank you say

[1:58:20] Voice 16: that again i don't quite

[1:58:21] Voice 13: understand there's

[1:58:22] Voice 18: um i just

[1:58:23] Voice 18: understood from trustee smith i just maybe picked up that she thought it had to be an elected member

[1:58:27] Voice 18: from trust council on financial planning committee but it certainly can also be one of the appointed

[1:58:31] Voice 18: members yeah

[1:58:33] Trustee Smith: unfortunately i am actually not here on friday so i wouldn't if it wasn't friday i would

[1:58:39] Trustee Smith: do it but i can't do it this friday yeah

[1:58:41] Voice 7: i'm also not available friday unfortunately and

[1:58:45] Voice 6: i have to

[1:58:45] Voice 6: to say the same i'm very sorry so

[1:58:49] Voice 16: claire do you see any um concern then with moving forward with

[1:58:54] Voice 16: trustee elliott as our representative is there going to be another fpc meeting before our january

[1:58:58] Voice 16: meeting

[1:58:59] Voice 18: um there is not i have to look at the timing they haven't set their january meeting

[1:59:05] Voice 18: date as of yet i would highly recommend the board appoint someone in the interim um to at least hold

[1:59:11] Voice 18: a conservancy seat should that person choose to resign later and the board hold another election

[1:59:15] Voice 18: they could but i think it would be very beneficial for the conservancy to have at least another seat

[1:59:20] Voice 18: filled even if there's no one who can attend oh

[1:59:23] Voice 5: yes good idea okay

[1:59:25] Voice 13: it's just it would be very bad

[1:59:30] Voice 13: for us to hold hold the seat and not be there on friday that doesn't look very good at all so yes

[1:59:37] Voice 8: i can explain that though i mean i think everyone's aware of the really compressed

[1:59:42] Voice 8: pressed timelines and the fact that we've had to adjust to a lot of meetings in a very short

[1:59:50] Voice 8: amount of time. So we just can't reschedule. And I think that's understandable. I'll pass

[1:59:55] Voice 8: on any information that's needed. And if that's...

[2:00:00] Voice 8: Well,

[2:00:01] Voice 13: if it's a matter of having a token name of the board, I mean, you could point me to that position. And if there is another meeting in the meantime, I could hopefully attend. I'll see what I can do on Friday.

[2:00:14] Voice 16: Okay. So with that in mind, can I call for nominations for the position of Islands Trust Conservancy representative to the Financial Planning Committee?

[2:00:22] Voice 6: I will nominate Grant Scott.

[2:00:26] Voice 16: That was Trustee Yates, Coralyn.

[2:00:29] Voice 16: uh trustee scott are you willing to stand oh indeed

[2:00:36] Voice 8: i'll second um the nomination um

[2:00:39] Voice 16: thank you that was trustee elliot seconding corlin and then i'm

[2:00:44] Voice 16: going to call a second time for um nominees for a financial planning committee and a third time

[2:00:51] Voice 16: for nominations for a financial planning committee and hearing none i'm going to grant the honor to

[2:00:58] Voice 16: grant scott um all right

[2:01:02] Voice 16: thank you that wraps up our elections i will just note and i sent this in

[2:01:06] Voice 16: an email that islands trust conservancy will also have an ex officio seat on the governance committee

[2:01:13] Voice 16: when that committee gets constituted um and the way our policy is currently written it will be up

[2:01:19] Voice 16: to the chair to appoint to that committee um and claire my understanding is that that committee is

[2:01:25] Voice 16: not going to be formed until a little bit later um but is there any urgency for that one as well

[2:01:32] Voice 18: sorry for governance committee yeah yeah

[2:01:34] Voice 18: so the governance committee will be held by island

[2:01:37] Voice 18: stressed election um and it is staff had thought it would be we had heard an inclination that

[2:01:42] Voice 18: trustees really wanted time to get to know each other um prior to that election so we anticipated

[2:01:46] Voice 18: that would happen in march there is some discussion happening that some trustees would like that

[2:01:50] Voice 18: election to occur in december so there might be a motion to that effect at the december meeting

[2:01:55] Voice 18: meeting yeah yeah

[2:01:56] Voice 18: i know so

[2:01:57] Voice 16: we may be coming back to the chair to help appoint um an ex-officio

[2:02:02] Voice 16: member from island stress conservancy um but we'll keep you in the loop on that thank you

[2:02:09] Voice 16: all right so with that i think it would be wise to take um actually let's um uh i will hand it

[2:02:17] Voice 16: over to chair adams but i think it might be useful to pass our resolution to go in camera before we

[2:02:23] Voice 16: we hit lunch. So I will put that up on the screen. And I don't think we have to approve the agenda

[2:02:32] Voice 16: first, right? Yes, we do. Actually, you're right. Thank you. So I'll pass it back over to you. And

[2:02:39] Voice 16: I'll let you move through the approval of agenda and then perhaps the closing of the meeting. And

[2:02:43] Voice 16: then we could break for lunch. Does that make sense? Okay.

[2:02:47] Voice 7: Sounds good to me. Well, thank you,

[2:02:49] Voice 7: everyone um this isn't necessarily what i was expecting to do today but i will do my best and

[2:02:56] Voice 7: i appreciate everyone's um confidence and i'm looking forward to having you help me with this

[2:03:05] Voice 7: a little bit so don't hesitate to call me if you think i've uh call me on it if if you think i've

[2:03:11] Voice 7: made a misstep here in the chairing so um yes next on and and thank you very much to kate for

[2:03:17] Voice 7: the running of our elections that was a good job so I appreciate everyone's participation in that

[2:03:24] Voice 7: so next on the on the agenda is the approval of the agenda for today's meeting and maybe I'll

[2:03:32] Voice 7: just ask if anyone has any additions or suggestions why we wouldn't approve the agenda as submitted

[2:03:40] Voice 7: and I'm not seeing anyone with any suggestions so I think we can just take it by consent that

[2:03:51] Voice 7: we will approve this agenda um as presented to us if everyone's all right with that and there's no

[2:03:58] Voice 7: objection yes okay oh oh that's a that's a thumbs up right trustee elliot good all right thank you

[2:04:07] Voice 7: and then the next item uh is that we need to close the meeting um in order to go in camera

[2:04:17] Voice 7: and discuss our in-camera agenda.

[2:04:19] Voice 7: And so the suggestion from staff is that we do that

[2:04:22] Voice 7: before we have our break.

[2:04:24] Voice 7: Is there somebody who is willing to read out the motion

[2:04:27] Voice 7: to do that?

[2:04:31] Voice 5: And Trustee Smith?

[2:04:34] Voice 5: Yes, I move that

[2:04:36] Trustee Smith: the meeting be closed to the public

[2:04:37] Trustee Smith: in accordance with the community charter,

[2:04:39] Trustee Smith: part four, division three, section 91E,

[2:04:42] Trustee Smith: the acquisition, disposition or expropriation of land

[2:04:46] Trustee Smith: or improvements.

[2:04:47] Trustee Smith: If the board considers that disclosure

[2:04:48] Trustee Smith: Golger could reasonably be expected to harm the interests of the Islands Trust Board.

[2:04:56] Trustee Smith: K, negotiations and related discussions respecting the proposed provision of a service that are at

[2:05:02] Trustee Smith: their preliminary stages and that, in the view of the Board, could reasonably be expected to

[2:05:07] Trustee Smith: harm the interests of the Island Trust Conservancy if they were held in public and that staff be

[2:05:12] Trustee Smith: invited to remain in the meeting.

[2:05:14] Voice 7: Thank you. And do we have a seconder? I'll second. Susan?

[2:05:18] Voice 6: is in

[2:05:18] Voice 7: thank you trustee eight seconds um all in favor okay i'm seeing hands up in various forms

[2:05:29] Voice 7: so that is passed and we are now in camera and our recording is stopped and any members of the

[2:05:40] Voice 7: public joining us or so

[2:05:43] Voice 16: we don't have anybody as participants but you know but we do um

[2:05:48] Voice 16: stream these meetings

[2:05:50] Voice 7: so there might be somebody just watching okay thank you um

[2:05:57] Voice 7: so we are now at 4.4 in our regular meeting sorry just um navigating my way around here

[2:06:12] Voice 7: uh so we're at rise and report and now we

[2:06:18] Voice 16: have one item to rise and report

[2:06:21] Voice 7: and is that something

[2:06:22] Voice 7: i'm trying to remember staff do you normally just report on that uh yes do you see it on your screen

[2:06:28] Voice 16: um i have a

[2:06:30] Voice 16: conservancy board rise and report that it will that it received a donation for

[2:06:35] Voice 16: approximately 45 000 from the william tempest estate for the

[2:06:39] Voice 16: purpose of conservation on hornby

[2:06:40] Voice 16: the island okay

[2:06:41] Voice 7: so that will go in the minutes of our open meeting that's correct

[2:06:45] Voice 7: if it's available

[2:06:46] Voice 7: and so this is now available to the public and if anybody wants to talk about it they can all right

[2:06:52] Voice 14: uh let's sorry uh trustee adams um yeah risa just noted that she um accidentally left the meeting so

[2:07:00] Voice 14: oh she's just coming back in okay

[2:07:02] Voice 7: i didn't even notice she was gone welcome back um all right

[2:07:09] Voice 7: so the next item on the agenda is uh minutes and again um these are all records of

[2:07:21] Voice 7: meeting minutes that were adopted previously by resolution without meeting am i correct in that

[2:07:27] Voice 7: that's correct we've

[2:07:29] Voice 7: got three sets of minutes or do we need to adopt any of these no way they're

[2:07:35] Voice 7: all they're all previously adopted correct

[2:07:37] Voice 15: that's correct yes okay

[2:07:39] Voice 7: thank you and then next up on our

[2:07:42] Voice 7: agenda is the follow-up action list um this again for new trustees is something we see at every

[2:07:48] Voice 7: meeting when it's a way of tracking the resolutions and what we've asked staff to do and them reporting

[2:07:55] Voice 7: back to us and letting us know the status of those items so uh kate do you have any highlights here

[2:08:01] Voice 7: that you'd like to tell us about yeah

[2:08:04] Voice 16: there are many on here that may prompt questions and what

[2:08:07] Voice 16: I would encourage is that board members maybe reach out to me if you have any questions about

[2:08:11] Voice 16: these outside of the meeting and I'm happy to respond and we can certainly take a little more

[2:08:16] Voice 16: time in our next meeting to describe any of the very historic ones the ones that I just want to

[2:08:22] Voice 16: highlight is we do have a reconciliation action plan that staff have sort of been working on

[2:08:28] Voice 16: on and off since 2020. That plan has not been finished as of yet and actually is a bit on pause

[2:08:38] Voice 16: because we wanted to see what we would get back from First Nations referrals related to the

[2:08:43] Voice 16: regional conservation plan and also because we have our senior intergovernmental policy analyst

[2:08:50] Voice 16: position is empty at the moment and so we don't really have a good sounding board for that plan

[2:08:55] Voice 16: plan at the moment, but we're hoping to bring that back onto the work program next year.

[2:09:01] Voice 16: And then the only other two things to highlight from our May meeting is that our five-year

[2:09:08] Voice 16: plan project charter will likely be coming to you either in January or March of next

[2:09:13] Voice 16: year and our agreement with Environment and Climate Change Canada is getting very close

[2:09:19] Voice 16: to being ready to sign and the board has already approved of what that agreement, the generalities

[2:09:25] Voice 16: of what that agreement will contain and it will be our cao's responsibility to sign off for that

[2:09:29] Voice 16: funding and so that will likely be complete by the time we meet next uh and then just finally a note

[2:09:35] Voice 16: that um there was one last hold off uh hold that item from our october 4th meeting around um the

[2:09:44] Voice 16: communications specialist providing the covenant landowner newsletter to the board members

[2:09:48] Voice 16: that has been completed but if any of you would like any of you new board members would like that

[2:09:53] Voice 16: please reach out to Carmen and she'd be happy to provide it. And I think that's all I will say.

[2:09:59] Voice 7: Okay, any questions for Kate about the follow up action list item 5.2? All right, I'm not seeing

[2:10:09] Voice 7: anything. So let's keep moving. We're almost back on time. We're only 13 minutes behind now. So this

[2:10:16] Voice 7: next item, I think is kind of the big the big one for today, if I'm right. We are considering

[2:10:23] Voice 7: considering approval now sorry is it i'm just gonna look for my uh the resolution here it's

[2:10:31] Voice 7: approval of a draft that we would forward to the ministry um they will consider it in light of the

[2:10:42] Voice 7: other information they'll consider and then i'm just clarifying it comes back to us for final

[2:10:50] Voice 7: approval or they may have comments or something or i'm trying to remember exactly how that works

[2:10:55] Voice 7: can you tell us kate sure

[2:10:57] Voice 16: well what i will say is in the past the minister has never provided

[2:10:59] Voice 16: comments they've just approved so we don't really have experience of um receiving feedback for

[2:11:06] Voice 16: changes um so what we typically do is the board approves it we send it to the minister when it

[2:11:12] Voice 16: comes back from the minister it's final of course if they come

[2:11:15] Voice 16: back with feedback well the board

[2:11:17] Voice 16: will have to reconsider that and sure

[2:11:18] Voice 7: okay okay so um i'm probably just getting ahead of myself

[2:11:23] Voice 7: so if you're then but could you are you're going to speak to this um recommendation in our uk

[2:11:28] Voice 7: sure um

[2:11:29] Voice 7: over to you please yeah

[2:11:32] Voice 16: so the island trust conservancy plan is a requirement of the

[2:11:35] Voice 16: island's trust act the board is required to prepare one at least every five years

[2:11:39] Voice 16: um at its meeting in i believe it was may the board actually actually i think it was actually

[2:11:45] Voice 16: back in march the board considered um actually requested the minister extend the timeline for

[2:11:51] Voice 16: this plan to allow us more time to confer with First Nations. What we received back from ministry

[2:11:57] Voice 16: staff was that because of the way it is legislated, the extension of this plan would actually require

[2:12:04] Voice 16: an order in council. And so they recommended that we proceed with development of a plan

[2:12:10] Voice 16: pretty much as per, if you want to think of it this way, status quo, and then move into a broader

[2:12:17] Voice 16: process for our next plan. And so what the what staff recommended in the board approved was to

[2:12:23] Voice 16: create a shorter plan, a three year plan that would take us through a timeframe that would

[2:12:29] Voice 16: allow us for broader conversations with First Nations over the next few years here. So the plan

[2:12:35] Voice 16: that you see before you is the draft that was approved by the board back in May, with some

[2:12:43] Voice 16: some edits added in to reflect some of the comments we received back from First Nations

[2:12:48] Voice 16: when we went through our referral process with the 30 plus First Nations that we have in our region.

[2:12:55] Voice 16: The plan has also been referred to Trust Council, the Bowen Island Municipal Council and to all the

[2:13:01] Voice 16: local trust committees. All the feedback that we received was positive and no requests for any edits

[2:13:07] Voice 16: or changes. As I mentioned, the First Nations responses have been received. Many of them are

[2:13:14] Voice 16: there. I will just add that the Laiakson First Nation just got back to us with some feedback,

[2:13:20] Voice 16: which is consistent with what we are seeing from other First Nations. And so a lot of the

[2:13:25] Voice 16: edits in the plan that we've put there are reflective of the feedback we got from Laiakson.

[2:13:31] Voice 16: and then also the Say Out Nation has also gotten back some feedback which is similarly reflective

[2:13:39] Voice 16: and so we're seeing similar comments back from First Nations and those have been captured in

[2:13:46] Voice 16: the edits that you see before you. Organizationally in terms of the implications this plan will direct

[2:13:57] Voice 16: the work of the Island Stress Conservancy for the next three years so it is a very important piece

[2:14:01] Voice 16: of work. And because of the emphasis on First Nations engagement, it will focus a lot of staff's

[2:14:08] Voice 16: resources in that vein. And so it will likely mean that we will be pulling back on a few other

[2:14:14] Voice 16: things. And so the staff intend to, depending on the board's direction here, come back to you early

[2:14:20] Voice 16: in the new year to kind of suggest ways that we would adapt our work programs to accommodate that.

[2:14:25] Voice 16: And it could include things similar to what the board considered last year when we wanted to do

[2:14:30] Voice 16: more climate change work, which is being really selective about the land that we consider for

[2:14:35] Voice 16: acquisition and covenant and some of the projects that we move forward on in terms of communications,

[2:14:40] Voice 16: et cetera. Financially, there aren't a lot of financial implications of approving the plan.

[2:14:48] Voice 16: We may actually take it to get some graphic design done on it. We'll see whether or not

[2:14:53] Voice 16: that's necessary, but that's likely under a thousand dollars. The implementation of the plan,

[2:14:58] Voice 16: of course uh will require some dollars to go towards first nations uh consultate well engagement

[2:15:05] Voice 16: i'm going to call it engagement in this context um and so we actually have been contemplating that

[2:15:10] Voice 16: the board put forward a request to trust council for a ten thousand dollar um project uh funding to

[2:15:17] Voice 16: go towards the engagement process the thought is to match that with some of the budget from the

[2:15:22] Voice 16: the Islands Trust Conservancy Conservation Planning and Securement Budget to try and bring

[2:15:28] Voice 16: that money up because it's likely, depending on what responses we get from nations, that that

[2:15:34] Voice 16: funding will need to be a little bit more than that $10,000. We may also want to bring in some

[2:15:42] Voice 16: consultants to help with that engagement process as well. So we're hoping to have the funds

[2:15:48] Voice 16: available through the project funding and then through some internal budget lines for that.

[2:15:52] Voice 16: that uh in terms of communications we will of course uh forward whatever the board provides

[2:15:58] Voice 16: to the minister staff are intending to write a letter as well that kind of details some of the

[2:16:02] Voice 16: responses that we got from first nations so the minister can be more fully aware of that

[2:16:08] Voice 16: um the plan does have a pretty clear direction to engage more fully with first nations and our hope

[2:16:15] Voice 16: is that that helps us to build relationships um and relationships of trust and to and to

[2:16:21] Voice 16: strengthen those relationships with First Nations. The plan also does include some explicit statements

[2:16:27] Voice 16: about information collection with respect to climate change and how we might move forward

[2:16:32] Voice 16: with land management and securement that contemplates climate change into the future.

[2:16:40] Voice 16: And then just a note that early in 2023, depending on the resolution that comes out of this meeting,

[2:16:48] Voice 16: staff will bring back um a project charter for the creation of our next um allen's trust

[2:16:54] Voice 16: conservancy plan and that will help to formulate some of the conversations that we have with first

[2:16:59] Voice 16: nations over the next three years two to three years um so there is a recommendation before you

[2:17:06] Voice 16: to approve the plan as um as written and forward it to the minister of municipal affairs there are

[2:17:12] Voice 16: a couple of alternatives of course you can add additional amendments um and then as a second

[2:17:18] Voice 16: option depending on how the board wants to go with this you could ask us to make amendments

[2:17:22] Voice 16: and then schedule a special meeting to discuss those at a later date i'm going to request before

[2:17:28] Voice 16: december 9th just to accommodate staff holidays and things like that um and uh and we could come

[2:17:35] Voice 16: back and have a more um a more i hear i'm not supposed to use this we're more fulsome conversation

[2:17:40] Voice 16: about that um so the plan is before you i understand uh from some of you that the in the

[2:17:51] Voice 16: package in the web dev folder some of the comments were very faint so if you need me to i can go

[2:17:57] Voice 16: through uh those edits but just um for the sake of time i might leave it there for now and and if

[2:18:03] Voice 16: you have any questions about those let me know

[2:18:05] Voice 7: okay thanks kate and thanks to everyone who's

[2:18:09] Voice 7: worked on this and put all of the effort into this. Yeah, just the timing is a little tricky

[2:18:17] Voice 7: for us here, because this needs to be approved. And yet we've got new people and who maybe want

[2:18:23] Voice 7: to spend a little more time with it. But I do definitely appreciate all of the effort that

[2:18:29] Voice 7: staff have put into this. So I'm going to start off and just see if there's any questions of

[2:18:34] Voice 7: staff at this point and i see trustee scott has his hand up so i'll start with you trustee scott

[2:18:41] Voice 13: thank you i i really haven't had a chance to give this document the time it needs so i would really

[2:18:50] Voice 13: appreciate the uh leaving it till december the 9th i don't know how if the others have had a chance

[2:18:58] Voice 13: so much went on last weekend and so anyway i'll just leave it at that

[2:19:07] Voice 7: um thank you yeah i'm definitely sympathetic to um everyone's ability to digest everything

[2:19:14] Voice 7: that's going on in your lives these days as new trustees um trustee yates i were you

[2:19:22] Voice 7: wanting to ask a question um

[2:19:24] Voice 6: if we need to have this uh special meeting if we do decide to delay

[2:19:29] Voice 6: lay this a bit we need to have it before december 9th i think yes

[2:19:33] Voice 16: anytime before that and earlier

[2:19:35] Voice 16: in some ways the better for us as staff and

[2:19:39] Voice 6: i feel like i do understand it well enough to make

[2:19:42] Voice 6: a decision at this point but i totally get why someone else might not because i actually really

[2:19:48] Voice 6: focused on this probably at the expense of other things well

[2:19:54] Voice 5: if

[2:19:55] Voice 13: i could just look further

[2:19:58] Voice 7: yeah go ahead

[2:19:59] Voice 7: trustee scott and then i'll go to trustee smith well

[2:20:01] Voice 13: if others want to approve it

[2:20:03] Voice 13: today since i trust i've known susan for quite a while and i trust her not that i don't trust

[2:20:09] Voice 13: the rest of you of course i'm digging a hole for myself here so i got to be really careful but um

[2:20:16] Voice 13: and so anyway i'll go along with that i i won't hold it up if others think it's um

[2:20:22] Voice 13: and we should deal with it

[2:20:24] Voice 13: as it is.

[2:20:26] Voice 13: Toby, how do you feel about it, are you okay with it?

[2:20:28] Voice 7: I'll just go to Trustee Smith next, she had her hand up

[2:20:31] Voice 7: and then we'll see if Trustee Elliott

[2:20:34] Voice 7: has a comment after that.

[2:20:37] Trustee Smith: Just to make you aware,

[2:20:38] Voice 7: after today,

[2:20:39] Voice 7: I won't be

[2:20:39] Trustee Smith: available till mid-January.

[2:20:41] Trustee Smith: So I have gone through it in detail,

[2:20:45] Trustee Smith: I'm happy to approve it today,

[2:20:46] Trustee Smith: but if you want to hold off, that's fine,

[2:20:49] Trustee Smith: but I won't be there, thanks.

[2:20:52] Trustee Smith: Thanks.

[2:20:52] Voice 7: Thank you. And Trustee Elliott, did you have any thoughts?

[2:20:58] Voice 8: Yeah, just understanding that this is pretty much a status quo, sort of with with some refinements and and input from First Nations, I'm pretty comfortable with the document. And I do trust the work that's gone into it. So yeah, I'd be happy to, to support this.

[2:21:18] Voice 8: All

[2:21:20] Voice 7: right. So I think I'm hearing a majority willing to move forward today rather than having a separate meeting. And it sounds like we will not, if we do have to reconvene, we won't have all of us. So maybe it's better to move ahead when we at least have all of us here.

[2:21:40] Voice 7: it seems seems like a good approach to me so um thank you everyone for that and i i think maybe

[2:21:50] Voice 7: for the new members this this is kind of unusual normally we have a bit more time for these kinds

[2:21:58] Voice 7: of things and um we're not normally trying to make decisions in these kinds of rushes but this

[2:22:03] Voice 7: This is just one of those things that the timing was a bit unfortunate.

[2:22:09] Voice 7: And yet, like Trustee Elliott recognized, I think there's quite a lot in this that's pretty standard stuff.

[2:22:19] Voice 7: And it is also an interim thing that will allow us to get into, I'm not going to use the word fulsome,

[2:22:26] Voice 7: but a more detailed discussion about this uh this topic before we are asked to adopt a more

[2:22:33] Voice 7: um longer term plan a five-year plan according to our normal schedule um okay so

[2:22:44] Voice 7: just people are saying they're comfortable with this are we ready to make a motion or is there

[2:22:51] Voice 7: are any other questions

[2:22:52] Voice 6: i'm happy to make the

[2:22:53] Voice 7: motion you're ready to do that well let's try

[2:22:56] Voice 7: that and then

[2:22:57] Voice 7: we'll see what happens um if we get a seconder and if we have further discussion before

[2:23:02] Voice 7: we um consider the question so please go ahead just along

[2:23:06] Voice 6: with fulsome uh no use of the word

[2:23:10] Voice 6: robust noted

[2:23:12] Voice 7: thank

[2:23:14] Voice 6: you or at least not for another month or so okay so um i very happily move that

[2:23:20] Voice 6: that the Islands Trust Conservancy Board

[2:23:23] Voice 6: approved the draft 2023-2025

[2:23:27] Voice 6: Islands Trust Conservancy Interim Plan

[2:23:30] Voice 6: and direct staff to forward it

[2:23:32] Voice 6: to the Minister of Municipal Affairs

[2:23:34] Voice 6: by December 31st, 2022 for review and approval.

[2:23:40] Voice 5: Okay, thank you.

[2:23:41] Voice 5: And do we have a seconder?

[2:23:47] Voice 5: Not sure if I can, do we have a seconder?

[2:23:50] Voice 7: all right i can second

[2:23:53] Voice 7: jesse elliott is seconding okay thank you um if you do hold your hand up by

[2:23:59] Voice 7: the way if you could i either use the icon or hold your hand in front of your face because if it's

[2:24:04] Voice 7: like over here i can't see them so thanks um thank you so we have a seconder so are there

[2:24:12] Voice 7: is there any further discussion then before we uh consider the question anything else

[2:24:19] Voice 7: else anybody would like to say all right i'm not seeing any hands um all right let's consider the

[2:24:26] Voice 7: question all in favor please all right believe that passed so thank you everyone um thanks for

[2:24:38] Voice 7: your thanks again to staff for all the work on that thanks for trustees for digesting this as

[2:24:44] Voice 7: best you can on short notice and um i think this is probably a good step for moving forward and

[2:24:50] Voice 7: thank you for the trust in the process um all right let us see where we're at

[2:24:57] Voice 7: just gonna check my so uh we have two other items uh for approval in this section then

[2:25:06] Voice 7: the next one is um we are at being asked to provide comment or give us some kind of response

[2:25:15] Voice 7: bonds on a galliano island local trust bylaw bylaws 231 and 232 and there's a recommendation

[2:25:25] Voice 7: by staff who is taking this one uh kate chair

[2:25:30] Voice 16: adams i'm actually not going to take this one

[2:25:33] Voice 16: i'm going to do what we seem to be doing which is declare a conflict of interest because i live

[2:25:37] Voice 16: adjacent to one of the parcels i think

[2:25:40] Trustee Smith: trustee really found up too so

[2:25:42] Voice 7: i'm is i

[2:25:43] Trustee Smith: also want to

[2:25:45] Trustee Smith: recuse myself i don't really think i have to but just in the interest of caution because the

[2:25:49] Trustee Smith: property is owned by the galliano conservancy even though it's not part of the resolution

[2:25:55] Trustee Smith: it's irrelevant but it is and

[2:25:57] Voice 7: i'm on their

[2:25:57] Trustee Smith: board so i

[2:25:58] Voice 7: think that sounds like a good cautious

[2:26:00] Voice 7: approach so um would you like to make that statement then and then leave the room trustee

[2:26:06] Voice 7: yes

[2:26:06] Trustee Smith: all right

[2:26:07] Trustee Smith: yes so i would uh i'm going to recuse myself uh from this decision because i

[2:26:14] Trustee Smith: am the on the board of the galliano conservancy association which owns the property that's the

[2:26:19] Trustee Smith: subject of this decision thank you and i shall leave right now i'll just shut everything and

[2:26:26] Trustee Smith: leave the room yeah

[2:26:27] Voice 7: and we'll remember to get you back okay and kate is also leaving us i think and

[2:26:33] Voice 7: And so which staff member is going to help us out with this?

[2:26:37] Voice 1: That would be me, Kosti Adams.

[2:26:40] Voice 7: Thank you.

[2:26:41] Voice 7: Please go ahead.

[2:26:44] Voice 1: Okay, so we're looking at proposed amendments to two Galliano land use bylaws, and they're

[2:26:50] Voice 1: being referred to the ITC board because they'll impact properties adjacent to two ITC covenant

[2:26:56] Voice 1: areas.

[2:26:56] Voice 1: And whoever's in control of the screen, would you mind just scrolling down to the map?

[2:27:00] Voice 1: Oh,

[2:27:04] Voice 5: it might have been Kate.

[2:27:05] Voice 5: just realized that

[2:27:05] Voice 16: that's me so i'm actually leaving i was just gonna send a message to

[2:27:10] Voice 16: someone to get me back in um but perhaps what i'll do okay you could just oh control to someone else

[2:27:18] Voice 16: or yeah that's right the only thing is somebody needs to have the agenda up on i

[2:27:23] Voice 18: will kate i will

[2:27:24] Voice 18: bring it up if you'd like to thank

[2:27:26] Voice 16: you and i appreciate that and now i will really leave

[2:27:31] Voice 16: by everybody thank

[2:27:33] Voice 18: you kate it will just take me a

[2:27:35] Voice 5: minute to bring it up one moment

[2:27:37] Voice 5: thanks claire yeah so many folders okay jemma are you sure

[2:27:51] Voice 1: i'll just continue while that that's

[2:27:53] Voice 1: being brought up so uh these land use bylaws will impact properties adjacent to two islands

[2:27:59] Voice 1: trust conservancy covenant areas and the the amendments would rezone these neighboring

[2:28:05] Voice 1: bring properties from forestry and rural designations, respectively, to a nature protection

[2:28:12] Voice 1: designation. Staff have reviewed the bylaws and find them to be compatible with the preservation

[2:28:20] Voice 1: and conservation of ITC managed lands in the area. Therefore, the recommendation is for the ITC board

[2:28:28] Voice 1: to recommend that the Galliano Island Local Trust Committee approve these bylaws because they bring

[2:28:35] Voice 1: zoning into agreement with the use of the conservation lands and further strengthen

[2:28:40] Voice 1: the conservation status for properties adjacent to ITC covenant lands. So Claire's got the map

[2:28:48] Voice 1: up here. So the properties in question that are triggering the referral are adjacent. They're

[2:28:55] Voice 1: yellow. They're in the map and they're adjacent to the green outlined Islands Trust Conservancy

[2:29:00] Voice 1: convenance thank

[2:29:02] Voice 7: you and just again for new trustees um is a kind of a standard process

[2:29:08] Voice 7: but when a local trust committee is considering some kind of zoning change adjacent to our lands

[2:29:14] Voice 7: they refer it to us for comment the decision is theirs at the end of the day

[2:29:19] Voice 7: but we're invited to let them know our opinion so that's what we're considering here

[2:29:24] Voice 7: and uh are there any questions for staff on the recommendation here

[2:29:30] Voice 5: no i'm not seeing anything

[2:29:36] Voice 7: um all right is somebody willing to make the motion then i'll

[2:29:42] Voice 6: make the motion thank you trustee

[2:29:45] Voice 6: and happy to see it uh recommendation motion that the islands trust conservancy

[2:29:51] Voice 6: itc board recommend that the galliano island local trust committee approve bylaws 231 and

[2:29:59] Voice 6: 232.

[2:30:00] Voice 6: because they bring zoning into agreement with the use of conservation lands

[2:30:04] Voice 6: and further strengthen the conservation status for District Lots 64 and 68,

[2:30:10] Voice 6: which are adjacent to Islands Trust Conservancy covenanted areas.

[2:30:15] Voice 5: Thank you. And is there a seconder?

[2:30:18] Voice 5: I can second that.

[2:30:23] Voice 5: Thank you.

[2:30:24] Voice 7: Trustee Scott

[2:30:24] Voice 5: has his hand up. Sorry.

[2:30:30] Voice 7: Trustee Scott, are you wanting to second that?

[2:30:33] Voice 7: Or did you have a question about it?

[2:30:35] Voice 13: no no i was willing to second well

[2:30:38] Voice 7: let's let's get you seconding it so we were

[2:30:40] Voice 7: we're spreading the glory around here all right um any

[2:30:46] Voice 5: further

[2:30:47] Voice 7: discussion on this uh resolution then

[2:30:50] Voice 7: okay

[2:30:53] Voice 5: i'm not seeing any so all in favor and

[2:30:59] Voice 7: it looks like that's carried thank you everyone

[2:31:02] Voice 7: and let's get our attendees back in the room they could be invited to return

[2:31:07] Voice 7: turn uh

[2:31:09] Voice 5: trustee smith and kate all right we're just waiting for them to come back

[2:31:19] Voice 5: uh

[2:31:23] Voice 7: the next item that's going to be up for discussion if we want to scroll to it is the

[2:31:27] Voice 7: um the schedule for our meetings for 2023 so we could maybe start looking at that

[2:31:36] Voice 7: oh i guess we're kate's taking control of the screen again is that right yeah okay

[2:31:42] Voice 7: Okay, so welcome back, Kate and Risa.

[2:31:46] Voice 7: And that resolution is passed, and we're going to move to the next item, which is the schedule for 2023.

[2:31:55] Voice 7: 23. My understanding is that the staff spent a fair amount of time trying to come up with

[2:32:06] Voice 7: meeting schedules that will work and that don't result in conflicts, which is, as you

[2:32:16] Voice 7: can probably imagine, a fairly complicated topic because we have executive committee

[2:32:20] Voice 7: members who are on various local trust committee meetings, and then we have different committees

[2:32:25] Voice 7: of council and committee meetings. And so there's quite a lot of work to coordinate all of these

[2:32:34] Voice 7: things and come up with proposed meeting dates that don't have conflicts for any of the members

[2:32:42] Voice 7: of the board. So they've suggested a number of dates for us to consider going forward.

[2:32:51] Voice 7: Kate, did you want to speak to this further?

[2:32:55] Voice 16: Yes, you are very correct. We did spend a lot

[2:32:58] Voice 16: of time trying to figure out the right dates. The board does have the ability to move things

[2:33:03] Voice 16: around by resolution should it find a date that is better at some point in the future. But what

[2:33:08] Voice 16: What I would recommend is that we use the dates provided by Coraline, who's been working

[2:33:14] Voice 16: with Laurie Foster to create them.

[2:33:17] Voice 16: The one thing that I will say the board may want to consider, so currently we have one

[2:33:24] Voice 16: meeting scheduled that can be scheduled as an in-person meeting, and then the rest are

[2:33:31] Voice 16: scheduled as Zoom meetings, and that is largely for budgeting processes.

[2:33:35] Voice 16: It's just a little bit cheaper to do the Zoom meetings than the in-person ones.

[2:33:40] Voice 16: If you decide to have more in-person meetings, it has budget implications, which we can request to a financial planning committee at the end of the week.

[2:33:49] Voice 16: And then the only other decision is which meeting you would like to do as an in-person meeting if you decide to go with just the one.

[2:33:57] Voice 16: At the moment, we are thinking of the July meeting with executive committee.

[2:34:02] Voice 16: We did do that this past year.

[2:34:05] Voice 16: And did find that it was a little bit awkward in that many of the executive committee members are traveling throughout this trust area.

[2:34:13] Voice 16: And so we had a hard time getting them all in the room at the same time.

[2:34:17] Voice 16: And then also it's it typically is a July meeting.

[2:34:22] Voice 16: And so sometimes accommodations during that time in Victoria can be awkward.

[2:34:27] Voice 16: So the board might want to consider whether it does want to have its in-person meeting with the executive or if you'd rather.

[2:34:35] Voice 16: save that for a different date.

[2:34:39] Voice 7: Thanks, Kate. Can we just scroll down on that so we can see

[2:34:44] Voice 7: the actual dates on the screen? Oh, yeah, they're there. Any questions, comments? Trustee Yates,

[2:34:51] Voice 7: you've got your hand up.

[2:34:53] Voice 6: Oh, I was just going to ask, do you prefer to have it in Victoria

[2:34:58] Voice 6: because the staff is all in Victoria? Because I was going to say we could have it on Gabriola,

[2:35:04] Voice 6: but i suspect that would be quite a bit more difficult for staff yeah

[2:35:07] Voice 16: it is a bit tricky for

[2:35:09] Voice 16: us to bring staff all the way up to gabriola yeah i think we have done it in the naimo in the past

[2:35:15] Voice 16: um but

[2:35:17] Voice 6: a lot of travel yeah just no

[2:35:19] Voice 6: it's just a question you know so thank you okay thank you

[2:35:24] Voice 6: any

[2:35:25] Voice 7: other questions or comments

[2:35:27] Voice 5: trustee scott uh trustee scott did you have some comments or

[2:35:36] Voice 7: questions about the proposed meeting dates i'm

[2:35:38] Voice 13: sorry i had myself here there uh yes i'd like to

[2:35:42] Voice 13: see the january 24th meeting um in person and in victoria as i'd like to at least have one meeting

[2:35:52] Voice 13: to get to know people a little better and this is all you know this is all very functional but it's

[2:35:58] Voice 13: not quite like meeting people in reality and secondly i don't like the idea of july the 18th

[2:36:07] Voice 13: meeting into the fairies in july and august on burnby are a total gong show so for me to get

[2:36:14] Voice 13: off warnby but that if that's so i think that should be a zoom meeting or something or i prefer

[2:36:21] Voice 13: not to have meetings in july and august at all but thank

[2:36:26] Voice 5: you that

[2:36:27] Voice 13: may not prevail um

[2:36:31] Voice 7: anybody else with thoughts on that thank you trustee scott anyone in agreement with trustee

[2:36:38] Voice 7: scott about the proposal to have the in-person meeting in january and the i

[2:36:45] Voice 8: do agree yeah i

[2:36:47] Voice 8: agree that meeting earlier in person would be better and um i'm just looking at the other

[2:36:52] Voice 8: meeting schedules um there's the financial planning committee scheduled for potentially

[2:37:00] Voice 8: potentially January 18th, Trust Programs Committee, January 27th.

[2:37:06] Voice 8: So that's maybe a less crowded, and I think EC is planned for January 11th.

[2:37:15] Voice 8: So it's just going to be busy, but I would like to meet

[2:37:20] Voice 8: in person earlier,

[2:37:21] Voice 8: maybe rather than July as well.

[2:37:24] Voice 7: Okay. And I see Trustee Smith and then Trustee Yates.

[2:37:28] Voice 7: um yeah I agree with

[2:37:31] Trustee Smith: that too that uh it would be good to have an early um in-person meeting so we

[2:37:36] Trustee Smith: get to see each other and bond and do all that stuff so thanks for recommending that and January

[2:37:43] Trustee Smith: would be fine with me and also I agree with the problematic nature of these July meetings in

[2:37:49] Trustee Smith: person because of the ferry schedules for all of us I know it's particularly bad for Hornby

[2:37:55] Trustee Smith: but it's pretty bad everywhere okay thank

[2:37:59] Voice 7: you trustee smith trustee

[2:38:01] Voice 6: yates uh yeah definitely

[2:38:03] Voice 6: would like to meet earlier rather than later happy to come to victoria in january and just for your

[2:38:09] Voice 6: general knowledge and information the gabriola fairies now that we have the two fairies uh when

[2:38:16] Voice 6: they're running are pretty fabulous and so if you ever do decide to have a meeting on gabriola

[2:38:22] Voice 6: way easier than galliano or hornby okay

[2:38:27] Voice 7: thanks i i'm hearing heated discussion here or or heated

[2:38:31] Voice 7: agreement um and so i think uh and i'm also just looking at the time we're theoretically got uh

[2:38:39] Voice 7: four minutes left in the meeting is there anyone who's got to has to kind of click off right at

[2:38:44] Voice 7: 2 30 or do we have a maybe five minutes leeway or something if we need it okay so is anyone uh

[2:38:53] Voice 7: uh coordinated enough to um propose a resolution um that plugs in uh let's see the meetings that

[2:39:07] Voice 7: we want to have electronically which would be the last five on the list and then the one in person

[2:39:13] Voice 7: one on january 24th um i

[2:39:17] Voice 16: can help with that so

[2:39:19] Voice 7: it is gonna take it out for us i think um

[2:39:23] Voice 16: Um, there are, and just to note, there are actually three resolutions suggested.

[2:39:28] Voice 15: So again,

[2:39:29] Voice 16: ideally we would move them one at a time.

[2:39:32] Voice 16: And if you bear with me, I'll put them up on the board.

[2:39:36] Voice 6: I could move the first one while Kate is doing that.

[2:39:39] Voice 7: Sure.

[2:39:39] Voice 7: Let's do that.

[2:39:40] Voice 6: All right.

[2:39:41] Voice 6: I move that the Islands Trust Conservancy Board adopt the proposed meeting dates for

[2:39:47] Voice 6: the 2023 calendar year as presented almost.

[2:39:51] Voice 7: most anyone uh jesse smith did you were you just sorry if i missed you were you seconding that yeah

[2:39:58] Voice 7: no

[2:39:59] Trustee Smith: i i have a question before that because if we have our in-person meeting in january and a zoom

[2:40:05] Trustee Smith: meeting july 18th yet the july 18th meeting is the meeting with the executive so i can't see how

[2:40:12] Trustee Smith: that's going to work because that's always an in-person meeting um like how are we going to

[2:40:18] Trustee Smith: to have a zoom meeting for us in the afternoon uh whichever one one of those is the executive

[2:40:24] Trustee Smith: meeting one is our meeting i presume there's two meetings there on the 18th

[2:40:28] Voice 16: yeah so uh the board

[2:40:31] Voice 16: could have both meetings by zoom um the executive committee can easily come in by zoom from their

[2:40:37] Voice 16: various locations um and they would just be set up as separate zooms i don't know if that answers

[2:40:42] Voice 16: the question yeah so we have

[2:40:45] Voice 7: to have an in-person meeting with the executive we could have i think

[2:40:48] Voice 7: we have done that once before by zoom in 2020 maybe

[2:40:51] Voice 16: yes we did it through the pandemic um and

[2:40:55] Voice 16: one of the reasons that i did bring it up is that um we had at least one executive member that wasn't

[2:41:02] Voice 16: able to make it um because the timing of other meetings and the summer schedules and things like

[2:41:09] Voice 16: that so that is why i brought it up of whether or not the board feels strongly about an in-person

[2:41:15] Voice 16: meeting in july okay

[2:41:17] Voice 7: thank you so i think we've just had that first resolution moved we still

[2:41:22] Voice 7: need a seconder for it seconder trustee smith any further discussion just on the first resolution

[2:41:29] Voice 7: about the dates not where they're going to be trustee scott well

[2:41:33] Voice 13: just the dates being listed

[2:41:35] Voice 13: there as part of that resolution instead of as presented listed dates so

[2:41:42] Voice 16: the first resolution

[2:41:43] Voice 16: is about the the calendar as presented the second one is about uh having them as electronic meetings

[2:41:50] Voice 16: and one as um yeah having them as electronic meetings um and then the third one is about

[2:41:58] Voice 16: scheduling an in-person meeting and the reason we keep these things separate is really so that

[2:42:05] Voice 16: things can be rescinded without being problematic so we could still keep the same schedule of board

[2:42:10] Voice 16: meetings rescind one that's related to the electronic meetings and reschedule whether

[2:42:14] Voice 16: it's electronic or not but not affect the meeting schedule so it's just a logistical piece there

[2:42:22] Voice 7: okay hopefully that's satisfactory factory um okay so we've had the first resolution moved

[2:42:28] Voice 7: and seconded um all in favor and it looks like that's carried so we've got our meeting dates

[2:42:36] Voice 7: and then um no Kate I think you're I think you need to take January 24th out of that second

[2:42:45] Voice 7: resolution is

[2:42:46] Voice 15: that right I'm sorry did I muck them that the direct staff to schedule meeting

[2:42:50] Voice 15: dates for blah blah and unless

[2:42:53] Voice 16: no this one is about listing the public location of the meetings

[2:42:58] Voice 16: oh but you're right

[2:42:59] Voice 7: you've got January 24th as an electronic meeting

[2:43:02] Voice 7: you're

[2:43:03] Voice 16: right thank you

[2:43:05] Voice 15: thank you guys okay so

[2:43:10] Voice 7: now we're right we've got these are the ones we

[2:43:13] Voice 7: would like to have as electronic meetings um do i have somebody who'd like to move that

[2:43:21] Voice 6: i'll move that okay should

[2:43:23] Voice 13: number three stay in victoria or just where its location is

[2:43:27] Voice 13: well

[2:43:30] Voice 7: let's let's do that um when we get to the number three okay we're just doing resolution

[2:43:36] Voice 7: number two and resolution two is only listing victoria as the public meeting location because

[2:43:42] Voice 7: we have to specify a place where the public could physically come yeah

[2:43:46] Voice 13: you're right i'm sorry i'm

[2:43:47] Voice 13: kind of brain dead right now okay yeah

[2:43:49] Voice 7: we all are i think speaking for myself anyway um all right i

[2:43:55] Voice 7: I think I saw Trustee Smith was willing to move that.

[2:43:58] Voice 7: Trustee Yates is seconding it.

[2:44:00] Voice 7: Any further discussion about Resolution 2 only?

[2:44:06] Voice 7: All right, let's vote on that.

[2:44:07] Voice 7: All in favor?

[2:44:10] Voice 7: Thank you.

[2:44:11] Voice 7: That one's carried.

[2:44:13] Voice 7: And then the last one is just for our in-person meeting on January 24th, and that would be in Victoria.

[2:44:23] Voice 7: and also that would be the boardroom for the purposes of the public meeting um anybody willing

[2:44:30] Voice 7: to move that i'll move that trustee yates moves a seconder i'll

[2:44:36] Voice 8: second trustee

[2:44:38] Voice 7: elliot seconds thank

[2:44:39] Voice 7: you all in favor all right that's passed thanks everyone thank you to staff for all the work i

[2:44:48] Voice 7: know that those are quite a lot of work to get that all coordinated so thanks for all the work

[2:44:53] Voice 7: behind the scenes on that so um everyone just looking at our agenda um it looks like the rest

[2:45:00] Voice 7: of the agenda here is uh those are we finished our decision items and we've got one piece of

[2:45:08] Voice 7: correspondence uh just for information um and then normally we have some updates there is there are

[2:45:18] Voice 7: are some items on the agenda to in regard to some of the updates the standard updates about

[2:45:26] Voice 7: public land acquisitions and covenants and a budget report and then we have normally we have

[2:45:35] Voice 7: time for a few verbal updates um i'm gonna just ask if anybody what your feeling is here do you

[2:45:44] Voice 7: want to spend some time on those or are you wanting to um kind of skip over those items for

[2:45:52] Voice 7: this meeting and and uh have a a deeper discussion not fulsome and not robust but a deeper discussion

[2:46:03] Voice 7: in january when we meet again i'd

[2:46:06] Voice 6: like to do option number two only because i have another

[2:46:09] Voice 6: meeting in a few minutes all

[2:46:12] Voice 7: right does anybody else have anything on the rest of the agenda that

[2:46:16] Voice 7: um you really feel we need to talk about or are you satisfied with reading up and um and then

[2:46:23] Voice 7: having a more of a discussion in january is everybody okay with that i'm just uh i'm seeing

[2:46:30] Voice 7: thumbs up uh staff do you have anything that you feel we absolutely have to know before we meet

[2:46:37] Voice 7: again that we can't just read or you can't just send us

[2:46:42] Voice 16: oh i'm happy to leave it there and um the

[2:46:45] Voice 16: board is welcome to um ask questions if any of these things bring something to mind um just

[2:46:52] Voice 16: follow up with me and i'm happy to answer them yeah

[2:46:54] Voice 7: and again for new trustees we're not normally

[2:46:56] Voice 7: feeling quite so rushed but uh this was a bit of an unusual meeting so i think um normally it's uh

[2:47:03] Voice 7: feels a little more a little more calm. I see Carmen has her hand up. I

[2:47:10] Voice 12: just wanted to

[2:47:11] Voice 12: give a heads up particularly to Trustee Yates, Trustee Scott and Trustee Elliott that I'll be

[2:47:18] Voice 12: emailing you to ask you for a bio because we have a section on our website so that you'll be hearing

[2:47:25] Voice 12: from me later this week and just give you a heads up.

[2:47:27] Voice 7: Thank you, Carmen. And Claire has her hand up.

[2:47:32] Voice 18: I'm just wondering Kate were you going to speak to the budget or did you want me to say something

[2:47:35] Voice 18: now um

[2:47:36] Voice 16: I could were you just going to say that we've got it coming so

[2:47:40] Voice 18: I'll I'll I'll ad lib here

[2:47:42] Voice 18: and just let me know if it's okay just letting you know that this budget is what is going to

[2:47:46] Voice 18: financial planning committee and they meet on Friday um

[2:47:49] Voice 16: it's not this

[2:47:51] Voice 16: budget because this is

[2:47:53] Voice 16: our financial report

[2:47:54] Voice 18: so not this budget but your budget request will travel on Friday um I will be

[2:47:58] Voice 18: at that meeting and happy to answer questions of the committee they'll either then forward it on

[2:48:02] Voice 18: to trust council or perhaps come back to the board asking for some adjustments which you would then

[2:48:06] Voice 18: consider at your next meeting so for those new trustees i just wanted to outline how the process

[2:48:10] Voice 18: will work um we'll have we'll have a chance as a group to discuss it in january yeah but in the

[2:48:17] Voice 18: meantime the the board prior to the election did forward a budget on so just wanted to explain that

[2:48:23] Voice 18: and then abdicate to walk you through your expenditure tracking yep

[2:48:27] Voice 7: yeah um trustee elliott

[2:48:29] Voice 7: will be reporting back to us on deliberations at the executive committee i guess yeah and it might

[2:48:36] Voice 16: actually be worthwhile i don't mind um in the information that we circulate to the board just

[2:48:40] Voice 16: circulating our budget request information as well so that you all have it top of mind because

[2:48:46] Voice 16: of course the finances do drive a lot of the work that we're able to do thank you

[2:48:51] Voice 16: all right

[2:48:52] Voice 7: Right. Assuming we don't have any public comments or delegations scheduled for today, I'm not aware of any new business unless someone's going to tell me otherwise.

[2:49:05] Voice 7: Our next meeting we just decided about is January 24th in Victoria. Did I get that date right?

[2:49:14] Voice 7: So we'll be hearing more from staff about that and we'll be asked about our lunch requests and various things.

[2:49:20] Voice 7: right so all right uh thank you so much everyone for participating in this and for your patience

[2:49:28] Voice 7: um and for your patience with me being chair uh that was uh that was a great introduction and i

[2:49:38] Voice 7: am i am really happy that we decided to have that next meeting in person because i am really looking

[2:49:43] Voice 7: Looking forward to meeting Trustee Elliott and Scott, who I have not met in person before.

[2:49:50] Voice 7: So I think with that, then, we're ready to adjourn.

[2:49:56] Voice 7: And unless there's any objections, I think we can declare the meeting adjourned.

[2:50:00] Voice 7: Thank you, Linda.

[2:50:02] Voice 7: Well done.

[2:50:03] Voice 7: Yeah, good job.

[2:50:04] Voice 13: Good job, Jerry.

[2:50:05] Voice 13: Thank you.

[2:50:06] Voice 7: Thank you.

[2:50:06] Voice 7: And thanks again to staff for all the support.

[2:50:09] Voice 13: Thanks, everybody.

[2:50:11] Voice 7: Yeah.

[2:50:12] Voice 7: All right.

[2:50:13] Voice 7: Great.

[2:50:13] Voice 6: Wonderful. Thank you so much to the staff. You're amazing.

[2:50:17] Voice 6: Absolutely.

ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 1 of 7 
November 22, 2022 
Islands Trust Conservancy 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, November 22, 2022 
10:00 a.m. 
Electronic Zoom Meeting 
 
Board Members Present Linda Adams, Chair  
 Risa Smith, Vice Chair (left the meeting at 2:14 p.m., returned at 
2:20 p.m.) 
 
 Grant Scott, Board Member   
 Susan Yates, Board Member  
 Tobi Elliott, Board Member  
   
Staff Present Aislyn King, Conservation and GIS Technician, Coop Student  
 Carla Funk, A/Strategic Fund Development Specialist  
 Carmen Smith, A/Communications Specialist  
 Clare Frater, Director, Trust Area Services  
 Corlynn Strachan, Administrative Assistant  
 Jemma Green, Covenant Management & Outreach Specialist  
 Kate Emmings, Manager (left the meeting at 2:14 p.m., returned at 
2:20 p.m.) 
 
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 Wendy Tyrrell, Species at Risk Program Coordinator  
 
1.   CALL TO ORDER 
The Islands Trust Conservancy Manager called the meeting to order at 10:03 a.m., welcomed 
everyone, and acknowledged that the meeting was being held over many territories of First 
Nations throughout the Islands Trust area. 
1.1   ORIENTATION 
Islands Trust Conservancy staff provided a presentation to Board members. 
1.2   ELECTIONS 
The Islands Trust Conservancy Manager reviewed the voting procedure, and noted that 
as per Islands Trust Conservancy Policy 1.2, Islands Trust Conservancy Board and 
Committee Elections, all Islands Trust Conservancy members are eligible to be 
nominated and run for the positions of Chair and Vice Chair of the Islands Trust 
Conservancy Board. These members are: Linda Adams, Risa Smith, Grant Scott, Susan 
Yates, and Tobi Elliott. 

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 2 of 7 
November 22, 2022 
The Islands Trust Conservancy Manager advised ITC elections normally occur annually in 
January. Trustees elected at this meeting will function in the position in the short term 
until the regular election in January 2023. 
1.2.1  Chair 
The Islands Trust Conservancy Manager called for nominations for Islands Trust 
Conservancy Board Chair. 
Trustee Yates nominated Trustee Adams as Chair and Trustee Scott seconded the 
nomination. 
Trustee Adams agreed to stand for the nomination of Chair of the Islands Trust 
Conservancy Board. The Islands Trust Conservancy Manager called for nominations a 
second time and third time, hearing none, she declared Trustee Adams Chair of the 
Islands Trust Conservancy Board, by acclamation. 
1.2.2  Vice Chair 
The Islands Trust Conservancy Manager called for nominations for Islands Trust 
Conservancy Board Vice‐Chair. 
Trustee Scott nominated Trustee Yates as Vice‐Chair. Trustee Yates declined. 
The Islands Trust Conservancy Manager called for nominations for Islands Trust 
Conservancy Board Vice‐Chair. 
Trustee Yates nominated Trustee Smith as Vice‐Chair and Chair Adams seconded the 
nomination. Trustee Smith agreed to stand for the nomination of Vice‐Chair of the 
Islands Trust Conservancy Board. The Islands Trust Conservancy Manager called for 
nominations a second and third time, hearing none, she declared Trustee Smith Vice‐
Chair of the Islands Trust Conservancy Board, by acclamation. 
1.2.3  Financial Planning Committee Representative 
The Islands Trust Conservancy Manager called for nominations for Islands Trust 
Conservancy Board Financial Planning Committee Representative. 
Trustee Scott nominated Trustee Elliott and Trustee Yates seconded the nomination.  
The nomination was withdrawn after further discussion due to the Board’s desire to 
have an ITC representative who was not already on Financial Planning Committee as an 
Executive Committee representative.  
The Islands Trust Conservancy Manager called again for nominations for Islands Trust 
Conservancy Board Financial Planning Committee Representative. 
Trustee Yates nominated Trustee Scott as the Financial Planning Committee 
Representative and Trustee Elliott seconded the nomination. Trustee Scott agreed to 
stand for the nomination of Financial Planning Committee Representative for the Islands 
Trust Conservancy Board. The Islands Trust Conservancy Manager called for 
nominations a second and third time, hearing none, she declared Trustee Scott Financial 

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 3 of 7 
November 22, 2022 
Planning Committee Representative of the Islands Trust Conservancy Board, by 
acclamation. 
The ITC Manager advised that ITC will have an ex officio seat on the Governance 
Committee once the committee is constituted, noting the ITC Chair will appoint a 
member to the committee.  
2.   APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3.   CLOSED MEETING 
3.1   Motion to Close the Meeting 
ITC‐2022‐049 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the Board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy if they were held in public; and that staff be 
invited to remain in the meeting. 
Moved by Trustee Smith, seconded by Trustee Yates. 
CARRIED 
The meeting adjourned for lunch from 12:15 to 12:45 p.m. 
The closed meeting followed lunch from 12:45 p.m. until 1:54 p.m. 
The open meeting reconvened at 1:54 p.m. 
4.   RISE AND REPORT 
The Islands Trust Conservancy Board reported on the following item: 
The Islands Trust Conservancy Board will receive a donation of approximately $45,000 from the 
estate of William Tempest for the purposes of conservation on Hornby Island and has 
designated $25,000 towards covenant management activities and approximately $20,000 to the 
Opportunity Fund for grants for Hornby Island. 
5.   MINUTES/COORDINATION 
5.1   Minutes of Meetings/Resolutions without Meetings 
5.1.1  Record of Resolution without Meeting ‐ ITC‐RWM‐2022‐002 
Adoption of Regular Meeting Minutes from October 4, 2022  
5.1.2  Record of Resolution without Meeting ‐ ITC‐RWM‐2022‐003 

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 4 of 7 
November 22, 2022 
Special Meeting to Review Provincial Board Appointments prior to November 
15, 2022 
5.1.3  Record of Resolution without Meeting ‐ ITC‐RWM‐2022‐004 
Adoption of Special Meeting Minutes from November 8, 2022 
5.2   Follow‐up Action List 
The Islands Trust Conservancy Manager provided an update on the following items: 
 Development of the ITC Reconciliation Action Plan is paused. Staff are waiting for 
response from First Nations referrals related to the Regional Conservation Plan. The 
Senior Intergovernmental Policy Analyst position is vacant so staff are waiting to 
bring this back onto the work program next year. 
 The Five‐Year Plan Project Charter will come to the Board in January or March of 
2023.  
 The funding agreement with Environment and Climate Change Canada for the 
Species at Risk Program is almost ready to sign, the ITC Board has already approved 
acceptance of the funds. The Islands Trust Chief Administrative Officer will be 
responsible for sign off. This item will likely be completed by the next ITC meeting. 
 The Communications Specialist provided a copy of the Covent Landowner 
Newsletters to Board members. New board members can request a copy if desired.  
6.   BUSINESS 
6.1   Items for Approval 
6.1.1  ITC Plan Review and Approval ‐ Request for Decision 
The ITC Manager presented the request for decision to Board members, 
provided a background, and noted the draft plan contains edits based on First 
Nations feedback. 
ITC‐2022‐050 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the draft 2023‐2025 Islands 
Trust Conservancy Interim Plan and direct staff to forward it to the Minister of 
Municipal Affairs by December 31, 2022, for review and approval. 
Moved by Trustee Yates, seconded by Trustee Elliott 
CARRIED 
6.1.2  Galiano Island Local Trust Committee, Bylaw 231/232 Referral ‐ Request for 
Decision 
Manager Emmings declared a conflict of interest, noting she lives adjacent to 
one of the parcels, and left the meeting at 2:14 p.m. 
Trustee Smith recused herself from the meeting, noting she is a Board member 
of the Galiano Conservancy Association which owns some of the lands subject to 
the rezoning, and left the meeting at 2:14 p.m.  

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 5 of 7 
November 22, 2022 
The Covenant Management and Outreach Specialist presented the request for 
decision to Board members. 
ITC‐2022‐051 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board recommend that the Galiano 
Island Local Trust Committee approve Bylaws 231 and 232 because they bring 
zoning into agreement with the use of conservation lands and further 
strengthen the conservation status for District Lots 64 and 68, which are 
adjacent to Islands Trust Conservancy covenanted areas. 
Moved by Trustee Yates, seconded by Trustee Scott 
CARRIED 
Manager Emmings and Trustee Smith rejoined the meeting at 2:20 p.m. 
6.1.3  ITC Annual Meeting Schedule 2023 ‐ Request for Decision 
The ITC Manager presented the request for decision to Board members. 
Board members reviewed the schedule, indicated a desire to meet in person 
early in 2023 and commented travelling in July on local ferries is difficult, and 
requested moving the in‐person meeting from July 18
th
 to January 24
th
. 
ITC‐2022‐052 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board adopt the proposed meeting dates for 
the 2023 calendar year, as presented. 
Moved by Trustee Yates, seconded by Trustee Smith 
CARRIED 
ITC‐2022‐053 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule the 2023 
Islands Trust Conservancy Board meeting dates of March 14, May 30, July 18, 
October 3, and November 21, 2023 as electronic meetings, and list the Victoria 
office board room as the public meeting location. 
Moved by Trustee Smith, seconded by Trustee Yates 
CARRIED 
ITC‐2022‐054 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule one in‐person 
meeting on January 24, 2023 and list the Victoria office board room as the 
public meeting location. 
Moved by Trustee Yates, seconded by Trustee Elliott 
CARRIED 
6.2   Items for Discussion/Direction 
None 

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 6 of 7 
November 22, 2022 
6.3   Correspondence 
6.3.1  Mayne Local Trust Committee Letter, dated 2022‐11‐07 
Received for Information 
6.4   Updates for Information 
6.4.1  Public Acquisitions Report 
Received for information. 
6.4.2  Public Covenants Report 
Received for information. 
6.4.3  Budget Report 
Received for information. 
Director Frater advised the Islands Trust Conservancy (ITC) budget request will 
go to the Financial Planning Committee (FPC) on Friday November 25
th
. Director 
Frater will answer questions at the meeting. FPC will forward the budget 
request to Trust Council or come back to the ITC Board with questions. The ITC 
Board will have the opportunity to discuss at the January 24
th
 ITC Board 
meeting. 
6.4.4  Executive Committee Update (verbal) 
None 
6.4.5  Financial Planning Committee Update (verbal) 
None 
6.4.6  Trust Council Update (verbal) 
None 
6.4.7  Trustee Roundtable (verbal) 
None 
7.   PUBLIC COMMENTS AND DELGATIONS 
None 
8.   NEW BUSINESS 
None 
9.   NEXT MEETING 
The next meeting will take place on January 24, 2023 at 10:00 am. 
10.   ADJOURNMENT 

          ADOPTED 
Islands Trust Conservancy Regular Meeting          ADOPTED Page 7 of 7 
November 22, 2022 
By general consent, the meeting adjourned at 2:34 p.m. 
 
 
_________________________ 
Linda Adams, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Recorder