North Pender Island Local Trust Committee community information meeting, December 1, 2022

[0:00:03] Trustee Maude: all right everybody we'll call the meeting to order and acknowledge that we're meeting on the

[0:00:08] Trustee Maude: traditional territory of the coach salish people um this is hopefully going to be quick and simple

[0:00:15] Trustee Maude: um we'll just introduce trustee morrison um and trustee campbell and we're joined by robert kojima

[0:00:22] Trustee Maude: and pat todd um and um can stockdale his also so we're doing good here so we have an agenda before

[0:00:33] Trustee Maude: for us so if by consensus we'll approve the agenda as posted with the one business item

[0:00:42] Trustee Maude: okay everybody's cool with that um all right and so our one business item is the draft meeting

[0:00:48] Trustee Maude: schedule for approval and we have three versions ahead of us and who wants to kick it off i think

[0:01:02] Voice 5: I don't know how the order of business goes for stuff like this, but the idea behind it

[0:01:14] Voice 5: and a little bit of what we had heard from the folks are looking to have a little bit

[0:01:25] Voice 5: bit more accessibility to the trust and the meetings and and who is um who is able to come

[0:01:35] Voice 5: to the meetings when they're on thursday uh is not there's not a lot of people that can so the

[0:01:41] Voice 5: idea of maybe trying to get them to a to a friday schedule where it's a little bit easier school

[0:01:47] Voice 5: district 64 has a consolidated week so quite often parents have already had to make some sort of

[0:01:54] Voice 5: concession for Fridays uh to have a freer schedule themselves and would have the ability to come

[0:02:00] Voice 5: to a meeting as well as we have quite a few off-islanders on Pender that to come on a Thursday

[0:02:08] Voice 5: and either go back to work or extend a weekend to a five-day weekend sort of a thing isn't uh sort of

[0:02:15] Voice 5: a realistic for them so the hope of trying to move them a little bit uh closer to the weekend and

[0:02:23] Voice 5: maybe you just have to pull a long weekend but you don't have to go back to work the next day

[0:02:28] Voice 5: okay

[0:02:31] Trustee Maude: trustee morrison any thoughts yeah

[0:02:33] Trustee Morrison (probable): a couple different thoughts so we thought about doing the

[0:02:36] Trustee Morrison (probable): the shifting around i like the friday idea that aaron's talking about and then we also thought

[0:02:41] Trustee Morrison (probable): about doing um this had been conversation last term too around having like a meeting every

[0:02:50] Trustee Morrison (probable): like basically six regular meetings a year six or seven regular meetings a year and then having

[0:02:55] Trustee Morrison (probable): having some Saturdays where we could have more community information meetings, so not

[0:02:59] Trustee Morrison (probable): regular business decision meetings, but more community information meetings, so we can

[0:03:03] Trustee Morrison (probable): really foster that community conversation move, and putting them in the afternoon on

[0:03:09] Trustee Morrison (probable): the Saturdays after the, yeah, so starting them at 1 p.m., so thanks for that, Kim, or

[0:03:15] Trustee Morrison (probable): whoever worked on the schedule, because that allows us to do it after the market and have

[0:03:20] Trustee Morrison (probable): maximum attendance.

[0:03:20] Trustee Morrison (probable): attendance um it would be good i think just looking at what is um provided in the in the

[0:03:27] Trustee Morrison (probable): document i'm looking at the last page one that's my favorite one um so the last page one um the one

[0:03:34] Trustee Morrison (probable): there's two two changes i would suggest on that one is that the saturday meetings be at the hall

[0:03:41] Trustee Morrison (probable): since everyone's at the hall and i didn't know kim if he had checked with them and they were just like

[0:03:45] Trustee Morrison (probable): like no because it's too busy there or if it was it's possible and then the other question that i

[0:03:51] Trustee Morrison (probable): had is i have only one conflict i don't know 100 that it's a conflict yet but i think it is

[0:03:58] Trustee Morrison (probable): in march and i'm wondering if there is flexibility for that march 25th day to be a week earlier

[0:04:04] Trustee Morrison (probable): and so the

[0:04:10] Trustee Maude: saturday meetings um they're more community meetings so the idea is not to have

[0:04:16] Trustee Maude: have a planner in attendance just to have a recording secretary?

[0:04:20] Trustee Morrison (probable): Not necessarily. I think

[0:04:22] Trustee Morrison (probable): that they would be themed potentially, depending on what work we're doing in the moment. So for

[0:04:28] Trustee Morrison (probable): instance, Kim, if we're working on land use bylaws in March, maybe we focus a real conversation around

[0:04:33] Trustee Morrison (probable): like, what do all these things mean? And what are the questions you want to ask? So maybe there

[0:04:37] Trustee Morrison (probable): would be a planner available at that one. Maybe in June, it's something about the water, you know,

[0:04:43] Trustee Morrison (probable): our water sustainability work and so then maybe william shilba comes to that one um but that

[0:04:49] Trustee Morrison (probable): there are no decisions being made we still need to have a record like a meeting note taker just

[0:04:54] Trustee Morrison (probable): for legal like ramifications of it but it's really meant to be much more informal and just like

[0:05:00] Trustee Morrison (probable): questions and answers and conversation and just getting community talking um instead of the more

[0:05:05] Trustee Morrison (probable): formal meetings that we run in the sort of regular business okay

[0:05:10] Trustee Maude: so if so if we get with that um

[0:05:14] Trustee Maude: So maybe just turn over to Robert Kojima just to discuss the staffing implications.

[0:05:19] Voice 7: So if the LTC is agreeable to that schedule, that's great.

[0:05:23] Voice 7: That works with the changes on the 25th to the week earlier.

[0:05:29] Voice 7: But what I'd suggest is that given that format, that those Saturday meetings not be regular business meetings, but they'd be special meetings.

[0:05:39] Voice 7: that would avoid confusing people and it would also be consistent with the trust council policy

[0:05:46] Voice 7: to minimize regular business meetings on weekends schedule with special meetings

[0:05:53] Voice 7: and yep staff can attend probably you know in discussion with the local trustees in advance

[0:06:00] Voice 7: couple weeks in advance of that meeting make the decision about whether the planner should attend

[0:06:04] Voice 7: or not yeah and

[0:06:06] Trustee Morrison (probable): I think I'd even be open to like having them somewhat hybrid if we can like

[0:06:10] Trustee Morrison (probable): figure that out so that the planner wouldn't necessarily have to travel on the weekend

[0:06:15] Trustee Morrison (probable): we could do that seems reasonable and appropriate given it's a weekend yeah

[0:06:19] Voice 7: and that's more

[0:06:20] Voice 7: financially responsible as well so what else was I going to say oh yeah so the chair would be

[0:06:31] Voice 7: be expected to attend or not i

[0:06:33] Trustee Morrison (probable): think that's open for a conversation because

[0:06:36] Voice 7: if dave attends if

[0:06:39] Voice 7: chair mod attends then he'll bring the streaming equipment um and it can be uh you know live

[0:06:47] Voice 7: streamed recorded and staff can then join remotely through that um through that portal

[0:06:54] Voice 7: we

[0:06:55] Trustee Morrison (probable): can alternate who makes dave kai

[0:06:59] Trustee Maude: okay somebody understands me greatly then okay the other

[0:07:03] Voice 7: the other issue we have is we have no

[0:07:05] Voice 7: currently have no on island minute taker so we've got pat thank you pat for zooming in from maine

[0:07:12] Voice 7: um we've got ads out and if local trustees if you can spread the word um it's a contract position

[0:07:21] Voice 7: it's a good good side gig for people but we just haven't been very successful in the last

[0:07:27] Voice 7: couple years frankly with uh with having con getting contract minute takers since uh since

[0:07:33] Voice 7: shannon left could we

[0:07:36] Voice 6: um

[0:07:37] Voice 5: could we talk to the community resources folks about their about their

[0:07:45] Voice 5: equipment and and make it so that dave could possibly join um remotely as well like if the

[0:07:56] Voice 5: idea is to have it mostly be uh community information us gathering information from

[0:08:02] Voice 5: the community as opposed to us delivering anything of of weight uh to the community

[0:08:08] Voice 5: at those meetings more like a almost town hallish kind of a opportunity for them to talk

[0:08:15] Voice 5: um it it almost feels like it wouldn't he wouldn't need to be there physically

[0:08:22] Voice 5: um as long as he could he could zoom in and maybe the community resources

[0:08:26] Voice 5: folks would be able to help us set something like that up as a community-minded kind of an event

[0:08:33] Voice 7: yeah yep so they i know they have the the setup in the in the crd office but that space is probably

[0:08:39] Voice 7: too small to accommodate many members of the public but i'm not sure if it's mobile if they

[0:08:44] Voice 7: they can take it and set it up in the community hall or the church hall? That would be the

[0:08:49] Voice 7: question if somebody wants to check on whether that's possible.

[0:08:52] Trustee Morrison (probable): Yeah, we can check. We can check

[0:08:54] Voice 7: with

[0:08:54] Trustee Morrison (probable): the office. And I think, Aaron, I think related to that is also like us coming to an

[0:09:02] Trustee Morrison (probable): understanding of what those Saturdays are. I don't know that we have to do that right this second,

[0:09:05] Trustee Morrison (probable): but like I kind of see them in two pieces. Like one might be some kind of like mini share around

[0:09:13] Trustee Morrison (probable): something and i actually think it might come from us as opposed to the planners and the planners are

[0:09:20] Trustee Morrison (probable): there just as a resource to like answer questions or anything like that but i actually think like

[0:09:25] Trustee Morrison (probable): it's a topical thing that comes from us and we just put it on the table and open it to questions

[0:09:29] Trustee Morrison (probable): and then there's like a second half of the meeting or a portion of the meeting where it's any other

[0:09:34] Trustee Morrison (probable): random stuff you just want to share and talk about yeah

[0:09:36] Voice 5: yeah i think i think theming them

[0:09:39] Voice 5: them in a sense is is useful because it keeps people from just sort of a scattergun type

[0:09:48] Voice 5: approach to just whatever topic happens to pop up in their mind um and we i mean i'm sure that

[0:09:55] Voice 5: there's some way to maybe you know mini pull the island for some different ideas if if there are

[0:10:01] Voice 5: things that people are really kind of wanting to to discuss and uh and take that into consideration

[0:10:07] Voice 5: as well oh

[0:10:09] Trustee Morrison (probable): that actually makes me think when is the march trust council is it is

[0:10:30] Voice 6: 7th to the 9th so

[0:10:33] Trustee Morrison (probable): our first community one is going to be after the first budget is done

[0:10:37] Trustee Morrison (probable): as opposed to before yes done so that is something to consider when looking at this

[0:10:43] Trustee Morrison (probable): like is it actually worthwhile to try and do like the february 24th one as the open one so we're

[0:10:50] Trustee Morrison (probable): are well informed about our community's views on the budget before we walk into the trust council

[0:10:54] Trustee Morrison (probable): i

[0:10:56] Voice 4: just point out as well sorry to interject that the last two weeks of march are spring break

[0:11:00] Voice 4: so many families will be doing other things right

[0:11:06] Trustee Morrison (probable): so maybe i don't know this is like messing with

[0:11:09] Trustee Morrison (probable): the schedule a little bit more intensely now but if we could uh move the 24th one to the 25th and

[0:11:15] Trustee Morrison (probable): then have the march one be on march 24th in a regular meeting so the special meeting be

[0:11:20] Trustee Morrison (probable): be February 25th so then we can really have budgetary kind of and theme it as budget

[0:11:25] Trustee Morrison (probable): I know that there's a few people on tender that have some thoughts

[0:11:34] Voice 5: nobody's paying any attention yeah I

[0:11:38] Trustee Maude: think I think though if as long as that works with staff

[0:11:41] Trustee Maude: I think that's all workable and my gut tells me no matter what I should come to the first one

[0:11:45] Trustee Maude: in person and then we're coming out of that we'll figure out what works and what doesn't work

[0:11:52] Trustee Maude: um because because maine dependent doesn't tend to be too bad

[0:11:56] Trustee Maude: um as far as getting back and forth yeah

[0:11:58] Trustee Morrison (probable): we can always send sam boyk for you

[0:12:01] Trustee Maude: is that

[0:12:02] Trustee Maude: a good or a bad thing

[0:12:07] Trustee Maude: um okay so so we're looking at the third option um and then we're switching the saturday meeting

[0:12:16] Trustee Maude: to february 25th and then moving the march meeting to february or march 24th and otherwise everybody's

[0:12:23] Trustee Maude: sort of okay with everything and

[0:12:25] Voice 7: the end of the saturday meetings not be included in the regular

[0:12:28] Voice 7: as regular business meetings but they'll be scheduled as special meetings yeah

[0:12:32] Trustee Maude: so we need

[0:12:34] Trustee Maude: a motion to sort of reflect all this our staff just sort of going yeah

[0:12:38] Voice 7: we need a motion um pat's

[0:12:41] Voice 7: ready i've i've drafted it up here as we've as the discussion's gone on you want to try

[0:12:49] Voice 7: so the first motion would be that the north pender island local trust committee

[0:12:53] Voice 7: adopt an annual meeting schedule with regular meetings on january 20th

[0:13:02] Voice 7: march 24th april 28th may 26th july 28th september 29th and november 24th

[0:13:21] Voice 7: did

[0:13:22] Voice 6: you get that pat you're muted just

[0:13:34] Voice 7: give us a thumbs up if you got that

[0:13:35] Voice 7: i'll

[0:13:37] Voice 1: just read you back the dates to make sure january 20th

[0:13:40] Voice 1: march 24th april 28th may 26th

[0:13:44] Voice 1: july 28th september 24 november 24

[0:13:48] Voice 7: september 29th oh

[0:13:51] Voice 1: sorry okay okay and those are for regular

[0:13:54] Voice 1: meetings yes okay okay

[0:13:56] Trustee Morrison (probable): and can we see that up on the screen is

[0:14:02] Voice 6: there a way for us yeah

[0:14:03] Voice 6: give me a second let's get this a little a little bit there we go thank you and

[0:14:34] Trustee Morrison (probable): if we can just add

[0:14:35] Trustee Morrison (probable): add into that uh 2023 annual meeting schedule yeah

[0:14:41] Voice 6: yeah that looks good to me are everybody's happy

[0:15:00] Voice 6: i still move okay

[0:15:03] Trustee Maude: move by trustee morrison second by trustee campbell okay any further discussion

[0:15:10] Voice 6: call the question all in favor all

[0:15:16] Trustee Morrison (probable): right

[0:15:17] Voice 6: we will consider that part carried so

[0:15:20] Trustee Morrison (probable): then we need a

[0:15:21] Trustee Morrison (probable): second one with the special meetings yeah

[0:15:23] Voice 6: i'll put that up as well okay

[0:15:47] Trustee Morrison (probable): that looks that looks

[0:15:49] Trustee Morrison (probable): good and again i would put the year somewhere in there um yeah schedule special meetings in 2023

[0:15:56] Trustee Morrison (probable): for um and i also robert i just had a quick question about this one so and and i think it's

[0:16:07] Trustee Morrison (probable): a questionnaire and for you maybe so the hall when we do saturday meetings i'm a i'm a little

[0:16:13] Trustee Morrison (probable): bit worried about the anglican hall not having parking capacity for uh for the saturday meetings

[0:16:20] Trustee Morrison (probable): um so i would really like the saturday meetings to be at the community hall if it's possible

[0:16:25] Trustee Morrison (probable): i'm happy not to put that in the motion and just to understand that that's a logistical

[0:16:29] Trustee Morrison (probable): thing that we can work out but i just yeah

[0:16:34] Voice 5: i think i think potentially a bigger venue than

[0:16:39] Voice 5: then the Anglican Hall would be probably beneficial, easier for folks as well.

[0:16:50] Trustee Morrison (probable): The Anglican Hall or the Community Hall? Sorry, I missed that.

[0:16:53] Voice 5: I think the Community Hall would be better. Because there's a winter market and farmers

[0:17:01] Voice 5: market going on there, people will already be there to attend, as opposed to hosting it right,

[0:17:08] Voice 5: sort of as one is ending and trying to get folks on their way home um yeah yeah we'll see if it's

[0:17:17] Voice 5: available

[0:17:17] Voice 6: okay yeah okay

[0:17:20] Trustee Maude: so we have a mover on this yeah

[0:17:24] Voice 6: so

[0:17:25] Trustee Maude: trustee morrison and trustee campbell

[0:17:28] Trustee Maude: okay any further discussion call the question all in favor hands in the air everybody's happy

[0:17:34] Trustee Maude: happy that's carried all right it's and then we have no further business um so if somebody wants

[0:17:42] Trustee Maude: to move adjournment we will get everybody on with their day oh we

[0:17:45] Trustee Morrison (probable): have a finger out yeah just related

[0:17:47] Trustee Morrison (probable): to the meetings it's still part of the meeting kind of thing generally um in terms of the agendas

[0:17:53] Trustee Morrison (probable): for the meetings um i forwarded an email about this now i can't remember what the exact point

[0:18:00] Trustee Morrison (probable): was around it but it was something about the agendas for the meetings um just how we're

[0:18:06] Trustee Morrison (probable): looking at them and and uh i don't remember what the specific point is but i know like for

[0:18:15] Trustee Morrison (probable): instance in january like our january meeting the first one that we'll have um we really need the

[0:18:22] Trustee Morrison (probable): budget on our meeting like the t the trust council budget as a conversation item on our meeting and

[0:18:29] Trustee Morrison (probable): it wouldn't normally be on our meeting necessarily so i but we need it on our meeting because just

[0:18:36] Trustee Morrison (probable): to be in conversation and maybe that is just we put it on the community information meeting in

[0:18:40] Trustee Morrison (probable): february like if that's the goal for that one but one of those two meetings we need to have some

[0:18:44] Trustee Morrison (probable): kind of conversation in our community about the budget because i don't want us to come into trust

[0:18:48] Trustee Morrison (probable): council in march with like random people in the community said i would rather it be notes from

[0:18:54] Trustee Morrison (probable): the community about like what was said right

[0:18:56] Voice 7: so yeah my advice would be to do that at the february

[0:18:59] Voice 7: special meeting at the saturday meeting um putting it on the business agenda you could potentially

[0:19:06] Voice 7: overwhelm the agenda if there's controversy if not it's on a business agenda are you going to

[0:19:13] Voice 7: make a decision if you have no feedback at that point doesn't it would just be there for

[0:19:19] Voice 7: information so um yeah i would recommend if you want community feedback you do it on the

[0:19:25] Voice 7: do it through the venue of the saturday meeting when advertised it as such okay

[0:19:29] Trustee Morrison (probable): oh and that was

[0:19:30] Trustee Morrison (probable): the other piece actually was getting this these meetings into our pender posts so like making sure

[0:19:37] Trustee Morrison (probable): that we have when we this schedule is done we can just even there and just like forward it to michael

[0:19:43] Trustee Morrison (probable): and like say here's the year's schedule can you make sure it's always in the trustee's corner

[0:19:48] Trustee Morrison (probable): owner information okay

[0:19:52] Voice 6: sweet thank you all okay

[0:19:56] Voice 7: uh just one one more thing did you trustees you

[0:19:58] Voice 7: got my email about uh switching the assignments planners yeah

[0:20:02] Voice 6: yeah yeah so

[0:20:04] Voice 6: kim's going to carry

[0:20:05] Voice 7: on with the lub review hopefully hopefully not

[0:20:08] Voice 7: for too long but

[0:20:10] Trustee Maude: we get two planners

[0:20:12] Trustee Maude: two

[0:20:14] Voice 7: planners for a while and galliano have two planners for a while so

[0:20:18] Trustee Maude: much fun yeah yeah and

[0:20:20] Trustee Morrison (probable): And that was that was the other thing actually thank you Robert for that. That was the other thing that I'd emailed about or that I had in my head about was, was just to, to understand like there was something in the email about complex like Penderbean complex.

[0:20:37] Trustee Morrison (probable): And I'm curious what what's meant by that, like, in what way. I don't know relative to the other islands I don't know.

[0:20:44] Trustee Morrison (probable): Yeah,

[0:20:44] Voice 7: so higher volume of applications, higher population, and some of the, you know, some of the projects are, you know, like you're doing a land use bylaw review last term and into this term, which Galliano has not done for a long time.

[0:21:02] Trustee Morrison (probable): okay um the other thing that we haven't um you you probably tracking robert but um we should

[0:21:09] Trustee Morrison (probable): just track because i'm sure it's going to come up at trust council we're going to get grief about it

[0:21:13] Trustee Morrison (probable): is we haven't uh passed our model fees bylaw nope and so we need to talk about that in january

[0:21:20] Trustee Morrison (probable): yep

[0:21:21] Voice 7: so it'll be on the agenda in january um along with bring back the delegation bylaw so those were

[0:21:27] Voice 7: the two the dp delegation bylaws so those were the two items that were uh two administrative

[0:21:33] Voice 7: bylaw items that were deferred from the last ltc to this one um and i think there were specific

[0:21:39] Voice 7: motions to bring them back at the beginning of the term um and proceeding with the dp delegation by

[0:21:45] Voice 7: law will assist us in terms of also having in terms of having fewer regular meetings

[0:21:51] Voice 7: if you proceed with the delegation bylaw there'll be fewer uh applications and on the ltc agendas

[0:21:59] Voice 7: and thus less delay for people and shorter agendas for those fewer regular meetings

[0:22:07] Voice 7: okay um and also another consideration i don't decide now obviously you can talk to kim

[0:22:16] Voice 7: myself is whether you want to schedule a special meeting at some point in january early february

[0:22:22] Voice 7: to to um go into detail on the land use bylaw review yeah

[0:22:28] Trustee Morrison (probable): that's kind of up to you aaron like

[0:22:30] Trustee Morrison (probable): i'm kind of steeped in it yeah

[0:22:33] Voice 7: another another thing aaron you might want to do is contact kim

[0:22:37] Voice 7: um set up a time to

[0:22:39] Trustee Morrison (probable): have a zoom

[0:22:39] Voice 7: zoom meeting or kim come over to the island and just sort of bring

[0:22:43] Voice 7: you up to speed on where the ltc is on the land use bylaw review go into some of the whatever

[0:22:48] Voice 7: questions you have whatever details

[0:22:50] Voice 5: you want to

[0:22:50] Voice 7: discuss um otherwise we'll be bringing it back

[0:22:54] Voice 7: on the january 20th meeting as well that

[0:22:57] Voice 5: was some something that i wanted to uh to send an email out

[0:23:01] Voice 5: about just how to how to sort of get a better understanding of what's old and what's new and

[0:23:07] Voice 5: how they how they kind of cross over because i was trying to trying to put it together myself and

[0:23:12] Voice 5: it's there's there's a lot in there yeah

[0:23:14] Voice 7: so kim and i have discussed she's going to do a report

[0:23:16] Voice 7: for the january meeting that goes you know it goes highlights of this of where it is now um in terms

[0:23:22] Voice 7: of the changes the major changes plus the still outstanding decisions to be made um but uh yeah

[0:23:29] Voice 7: i'd also suggest if you want to try and set something up with kim and and myself if you can

[0:23:34] Voice 7: um by zoom and we can just go over it in advance so you're up to speed as well

[0:23:39] Voice 7: and then you do chair mod if you want to if you were available and we

[0:23:46] Trustee Maude: will all get up to speed

[0:23:47] Trustee Maude: hopefully yeah

[0:23:48] Trustee Morrison (probable): right it's a monster um and you

[0:23:52] Trustee Maude: said it wasn't complicated yeah

[0:23:54] Trustee Morrison (probable): no i i don't think

[0:23:55] Trustee Morrison (probable): i think it's stuff we should all be doing on all islands so i'm not sure i think it's overly

[0:23:58] Trustee Morrison (probable): complicated compared to other islands um so okay and then the the last one that um was on my head

[0:24:07] Trustee Morrison (probable): was about by law enforcement and at which point in the spring we should just have a like um in

[0:24:13] Trustee Morrison (probable): camera meeting around current status enforcement or if that's something that aaron should do

[0:24:21] Trustee Morrison (probable): well i think we should all do it as an ltc so it would be really good to figure out which meeting

[0:24:25] Trustee Morrison (probable): that is yeah

[0:24:25] Voice 7: i think there's a lot of ltcs are requesting that so it might might not be the first

[0:24:29] Voice 7: meeting but uh yeah but it's

[0:24:32] Trustee Morrison (probable): really early budget like frankly and on pender and if we can get past

[0:24:38] Trustee Morrison (probable): pass the budget and into the LTC or the land use bylaw work then I think we should just you know

[0:24:43] Trustee Morrison (probable): it should be like March or April probably yeah

[0:24:45] Voice 6: yeah all right

[0:24:49] Voice 6: if you have all right everybody's

[0:24:52] Trustee Maude: happy yeah

[0:24:53] Voice 6: yep all

[0:24:55] Trustee Maude: right then I will call an adjournment for this all right um do we need

[0:25:00] Trustee Maude: a motion or is that just by consensus it could be by consent yeah yeah well

[0:25:05] Trustee Morrison (probable): before we before

[0:25:05] Trustee Morrison (probable): we adjourn can we just say thank you David that you're our chair we're excited to have you

[0:25:09] Trustee Morrison (probable): you it's fun to work

[0:25:12] Trustee Maude: with neighbors that's for sure good okay thank you everybody enjoy your

[0:25:17] Voice 6: afternoon thanks

North Pender Local Trust Committee 
Special Business Meeting 
December 1, 2022 ADOPTED Page 1 of 2 
 
 
North Pender Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
December 1, 2022 
Electronic Meeting 
 
Members Present: David Maude, Chair 
 Tim Peterson, Trustee 
 Deb Morrison, Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Kim Stockdill, Island Planner 
 Brad Smith, Planner 2 
 Pat Todd, Recorder 
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 11:30 am.  He acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations.  Chair Maude introduced 
Trustees and Staff. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
BUSINESS ITEMS 
3.1 Draft 2023 LTC Meeting Schedule 
  Points of discussion: 
 Accessibility to meetings 
 Friday vs. Thursday to increase attendance 
 Get community talking 
 Staff availability/travel 
 Saturday special-meetings occasionally 
 Hybrid – staff can join without travelling 
 Question of Recorder:   ads out for hiring 
 Community Resources (CRD) may have equipment for streaming 
 February meeting special meeting regarding budget for community input 
 Fees Bylaw and Delegations Bylaw – motion was made at previous meeting 
to bring forward to next term 
A D O P T E D 

 
North Pender Local Trust Committee 
Special Business Meeting 
December 1, 2022 ADOPTED Page 2 of 2 
 
 Trustee Campbell to speak with Planner Stockdill regarding Land Use Bylaw 
(LUB) Review Project. 
 Chair Maude to review LUB Review Project. 
 Bylaw Enforcement:  meeting in spring – March or April 2023. 
 
NP-2022-132 
It was Moved and Seconded, 
that the North Pender Island Local Trust Committee adopt the 2023 annual 
meeting schedule with regular meetings on January 20
th
, March 24
th
, April 28
th
, 
May 26
th
, July 28
th
, September 29
th
 and November 24
th
. 
CARRIED 
   NP-2022-133 
   It was Moved and Seconded, 
   that the North Pender Island Local Trust Committee request staff to schedule  
special meetings in 2023 for February 25
th
, June 24
th
 and October 28
th
, at the 
Community Hall if available, and meetings be advertised in the Pender Post. 
 
CARRIED 
 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 11:55am. 
 
_________________________ 
David Maude, Chair 
 
________________________ 
Certified Correct: 
Pat Todd, Recorder