Gabriola Island Local Trust Committee regular meeting, December 1, 2022

[0:00:06] Voice 12: Well, good morning everyone. A beautiful day out there. My name is Peter Luckham. I'm elected on the asylum and I can't help but grin because I'm very happy to be here on Gabriola as the appointed chair of Gabriola Island.

[0:00:46] Voice 12: I've not done that before, and I look forward to working in the community, working with

[0:00:51] Voice 12: your fabulous trustees, and we'll see how it all goes.

[0:00:56] Voice 12: I'd certainly be happy to hear from folks between meetings and the like.

[0:01:01] Voice 12: I want to start us off by what I think is the most important thing that we need to do

[0:01:08] Voice 12: in our work at Allen's Trust is acknowledge that we're meeting on Coastal Hills Territory,

[0:01:13] Voice 12: And we live on the islands of, it's an Enebo nation, predominantly, but many, many others.

[0:01:20] Voice 12: And also it's not an As nation, it's slightly north of the Neuse and the small islands.

[0:01:25] Voice 12: But of course that Coast Salish influence and rich culture and history is here for us

[0:01:32] Voice 12: for the opportunity to learn and encourage everybody to do that.

[0:01:36] Voice 12: I just saw the film, something hoarse, about a First Nations person, it's a movie, a full-length movie, about a First Nations person who was a hockey player who lived in eastern Canada, and his story.

[0:01:57] Voice 12: And it's important for us to acknowledge those stories and hear them. So thank you for that support.

[0:02:02] Voice 12: on

[0:02:02] Voice 11: behalf of my my friend the elder

[0:02:04] Voice 11: Dave Oldley taught me this and so this is to this meaning

[0:02:17] Voice 12: so of course um at this juncture i'll introduce um toby elliott newly elected trustee thank you

[0:02:25] for being here toby thank you for stepping up to the role of uh vice chairman executive committee

[0:02:32] Voice 12: lots of work ahead of you, really looking forward to working with you.

[0:02:36] Voice 12: And of course Susan Yates, returning trustee from so many years ago,

[0:02:40] Voice 12: our first time to work together, I'm really looking forward to that.

[0:02:44] Voice 12: Thank you, and perhaps do either of you want to make any remarks before we...

[0:02:49] Voice 12: I would like to

[0:02:50] Voice 3: also acknowledge that we are on

[0:02:52] Voice 3: Coast Salish territory. I think about that all the time.

[0:02:59] Voice 3: All of the islands in the Salish Sea are part of the creation

[0:03:02] Voice 3: stories of the Coast Salish peoples and they

[0:03:06] Voice 4: are deeply connected

[0:03:07] Voice 3: to oral history.

[0:03:09] Voice 3: They're connected to their well-being and the place where they have lived for

[0:03:13] Voice 3: thousands of years and where they live now.

[0:03:18] I acknowledge with sincerity and humility that we

[0:03:22] Voice 3: are so fortunate to gather here.

[0:03:25] Voice 3: This is the name.

[0:03:26] Voice 3: I think about my obligations to being a good steward of this very beautiful place that has fostered First Nations for thousands of years.

[0:03:43] Voice 3: And

[0:03:43] Voice 10: I welcome opportunities

[0:03:44] Voice 3: where we might learn better ways to tread less heavily on the land and the water,

[0:03:52] Voice 3: to care for this place as we should, as if it were our home.

[0:04:02] Voice 3: Thank

[0:04:07] Voice 4: you, Chair. Yes, I'm so grateful and we continue to be thankful and aware that this is unceded ancestral territory that we share.

[0:04:22] Voice 4: And so I look forward to developing processes of land use that involve and learn from First Nations perspectives as we go forward in this work.

[0:04:35] Voice 4: I'd like to request that for our next meeting in the new year could we request

[0:04:42] Voice 4: an elder, a First Nation elder to open the meeting and welcome us in a good way

[0:04:47] Voice 4: and start the work on this territory. I think we neglected to do that for this

[0:04:52] Voice 4: meeting, things were a little bit rushed but the intention is always to remember

[0:04:57] Voice 4: that we're uninvited guests here and we do need to be welcomed by the whole

[0:05:02] Voice 4: They

[0:05:03] Voice 11: would probably appreciate an honorarium.

[0:05:05] Voice 4: Absolutely.

[0:05:06] Voice 4: Yeah.

[0:05:07] Voice 11: Thank you.

[0:05:08] Voice 11: Yeah.

[0:05:08] Voice 4: Good point.

[0:05:11] Voice 11: I would suggest perhaps 1%, a token 1% of the salaries that you receive, you know, for that person.

[0:05:21] We

[0:05:21] Voice 12: actually do have some policy guidance around that.

[0:05:25] Voice 12: Okay.

[0:05:26] Voice 12: And we've done that sort of thing in the past and will continue to do so.

[0:05:29] Voice 12: Okay.

[0:05:30] Voice 12: And certainly, I echoed that.

[0:05:33] Voice 12: And so did I.

[0:05:34] Voice 7: So did I.

[0:05:35] Voice 12: Yeah, thank you.

[0:05:36] Voice 12: And indeed, I do notice that we have a First Nations report on our agenda today.

[0:05:42] Voice 12: And what we've done in some of the other LCCs is actually just have a standing place in the agenda for anybody from any of the nations that would like to come and speak with us.

[0:05:51] Voice 12: So that's incredibly important in this time that we look towards and question the notion

[0:05:57] Voice 12: of collaboration and indeed participation in the democratic process.

[0:06:04] Voice 12: So before I just go to staff, I just want to also acknowledge that looking at the future,

[0:06:09] Voice 12: looking at now and the future, I want to acknowledge the past and I want to acknowledge Dan Rogers

[0:06:14] Voice 12: who sat in this seat before me and of course Scott Colburn and Case Landerice who served

[0:06:21] Voice 12: this community well for four years and of course many trustees before them i wouldn't do justice

[0:06:27] Voice 12: to any of them if i didn't remember them all but i think you know who they all are and i'm just

[0:06:33] Voice 12: really grateful for the work that they've done historically on the island here

[0:06:37] Voice 12: and so with us today we have Sonia Zupanek our island's trust planner thank you Sonia for being

[0:06:43] Voice 12: here on your work and that net dean thank you morrow thank you for your work supporting the ltc

[0:06:52] Voice 12: and um before i move to uh uh calling to order the agenda just ask if there's anything

[0:06:58] Voice 12: that's on here that you need to bring to our attention no no updates

[0:07:08] Voice 12: So it's indeed late.

[0:07:11] Voice 4: Perhaps a note why this is not being live streamed.

[0:07:14] Voice 12: Oh, okay.

[0:07:15] Voice 12: Thank you.

[0:07:16] Voice 12: Yeah, so we're not live streaming today or having any other method of engaging with the public

[0:07:22] Voice 12: because there's no internet and phones.

[0:07:24] Voice 12: And I think you all know that.

[0:07:25] Voice 12: In fact, my thoughts are with you in this time because there's apparently no 911 access either.

[0:07:31] Voice 12: So hopefully your local emergency response neighborhoods and your emergency response teams are active and sensitive to the situation.

[0:07:42] Voice 12: And I hope that that's resolved quickly.

[0:07:44] Voice 12: That's a very serious outage.

[0:07:47] Voice 12: So be safe out there.

[0:07:49] Voice 12: Be careful.

[0:07:50] Voice 12: Stay in touch.

[0:07:50] Voice 12: Help your neighbors.

[0:07:51] Voice 12: This is one of those moments, those opportunities to check in on your neighbors.

[0:07:55] Voice 12: If you haven't seen them recently, no tracks out of their driveway, check on them.

[0:07:59] Voice 12: It's a good thing.

[0:08:01] Voice 12: that's what community is about

[0:08:02] Voice 7: so

[0:08:03] Voice 12: then let us call the meeting to order and seek approval of

[0:08:07] Voice 12: the agenda i'll just ask if there's any additions or deletions from the agenda that's before us

[0:08:11] Voice 12: um

[0:08:14] Voice 4: i would just like to suggest perhaps the one of the items in new business the strategic

[0:08:20] Voice 4: planning process 12.3 to set priorities for this term perhaps we could discuss that after

[0:08:28] Voice 4: after 14, the work program, when we discuss the top priorities, active projects, and future

[0:08:34] Voice 4: projects. It just might make more sense

[0:08:37] Voice 12: to... So what you're suggesting is that 12...

[0:08:42] Nine, sorry, new business. I'm missing a page.

[0:08:47] Voice 4: 12.3, yeah, sorry.

[0:08:50] Any other things? There are 12.3, strategic

[0:08:58] Voice 14: planning process. This was an item of new

[0:09:00] Voice 14: business that i added since we're going to be discussing more problems program and priorities

[0:09:05] Voice 14: it

[0:09:05] Voice 16: might be better to do that okay or

[0:09:08] Voice 4: hold it into that top priority discussion that's better

[0:09:15] Voice 12: so uh what we're suggesting then is 12.3 being moved to uh 14.4 so right with everybody so then

[0:09:27] Voice 12: By general consent, I'll just take it that we amend the agenda accordingly.

[0:09:31] Voice 12: Is there anything else?

[0:09:33] Voice 12: You did suggest that you wanted to be sure that we put a placeholder or something,

[0:09:39] Voice 12: an invitation out to First Nations elder to open our meeting, if they are so willing.

[0:09:45] Voice 12: I can

[0:09:45] Voice 4: address that in First Nations reports.

[0:09:48] Voice 4: Okay.

[0:09:49] Voice 12: Because I've had a bit of an update.

[0:09:50] Voice 12: So then that's good.

[0:09:54] Voice 12: So then if there's nothing further, then I will adopt the agenda by general consent as amended, and we'll move forward.

[0:10:03] Voice 4: Can we just have a little note for those who are new to the process about how the public can engage?

[0:10:09] Voice 4: Because if there's questions from the floor, they may not

[0:10:11] Voice 4: know when they can speak.

[0:10:13] Voice 12: Okay.

[0:10:14] Voice 12: At some point.

[0:10:15] Voice 12: Fair enough.

[0:10:16] Voice 12: And, you know, I think to some extent that's a conversation that we need to have as well to be sure that we understand that.

[0:10:22] Voice 12: so I'm just going to say what my expectations would be and certainly

[0:10:28] Voice 12: public engagement is something that we absolutely need and want all the time and

[0:10:33] Voice 12: prior to the meeting written submissions to Info at Gabriela or North Info

[0:10:41] Voice 12: at the Hans Trust website you can find that on the website

[0:10:45] Voice 12: written submissions certainly we love to receive those and can include them in

[0:10:51] Voice 12: the agenda as correspondence if they are received in as you time to be included

[0:10:56] Voice 12: on the agenda it does get a little challenging to add late items to the

[0:11:00] Voice 12: agenda if it's something important that that we want to be sure that the

[0:11:06] Voice 12: community is

[0:11:07] Voice 12: also aware of the fact that we're going to be maybe discussing

[0:11:09] Voice 12: particular topic and certainly the town hall is the open floor opportunity for

[0:11:17] Voice 12: you to speak um to the ltc regarding um issues uh that are on the agenda or issues that are in the

[0:11:25] Voice 12: work stream that we're doing um and also um other items that are within the jurisdiction of the

[0:11:32] Voice 12: local trust committee and so certainly appreciate that generally we don't engage with community

[0:11:41] Voice 12: members on individual applications and uh or even correspondence because those are decisions

[0:11:47] Voice 12: of the LTC and so if there's something on the agenda what's particularly with

[0:11:52] Voice 12: applications is raise that during the town hall that's the opportunity to tell

[0:11:58] Voice 12: us so before we get to the decisions we've got your input to consider as we

[0:12:03] Voice 12: move forward that's my expectation and we could like to say we should have

[0:12:08] Voice 12: conversation about being clear about how that works but I would say that today

[0:12:12] Voice 12: day. And of course, delegations is another opportunity for committee members to speak

[0:12:18] Voice 12: to the local trust committee where you want to have a bit more time. And that needs to

[0:12:23] Voice 12: be done in advance with staff so we get you on the agenda. And we like to receive your

[0:12:29] Voice 12: submission to be sure that it meets meeting decorum and respectful dialogue. And we don't,

[0:12:45] Voice 12: we rarely turn delegations down sometimes we might ask you to use slightly different language because

[0:12:50] Voice 12: some might be offended by them

[0:12:52] Voice 1: so

[0:12:53] Voice 12: let's just be uh conscious of that that's good um i have

[0:12:57] Voice 12: questions about the town hall um no i'm talking about delegations at the moment but town hall

[0:13:03] Voice 12: also one and i'll speak to that when we get to about being respectful okay so so all addressed

[0:13:09] Voice 12: us then

[0:13:09] Voice 11: okay um where is my time on this list i

[0:13:18] Voice 16: can look at your correspondence and talk to you

[0:13:20] Voice 16: about that i'm not sure why i'm

[0:13:23] Voice 11: sent by email registered mail gave her all the votes it was

[0:13:26] Voice 16: added as a

[0:13:27] Voice 16: late item okay so it's not in the printed package i'm not sure what correspondence

[0:13:32] Voice 16: they're referring to i'm not

[0:13:34] Voice 11: going to sort

[0:13:34] Voice 16: that out all right i have

[0:13:36] Voice 11: a copy of it here

[0:13:38] Voice 16: So

[0:13:38] Voice 11: perhaps you could address it in the town hall.

[0:13:41] Voice 16: It sounds like they have it.

[0:13:43] Voice 16: It's not showing up in the printed copy.

[0:13:45] Voice 16: We have no printing access to update this the last two days.

[0:13:48] Voice 11: Why is it

[0:13:48] Voice 11: not listed on here?

[0:13:49] Voice 16: Because we printed this off several days ago before the power outage and we haven't updated it.

[0:13:54] Voice 16: Okay.

[0:13:55] Voice 16: So this is an archived, archaic document.

[0:13:58] Voice 16: It's the best we have due to the circumstances.

[0:14:00] Voice 16: We have no printing

[0:14:01] Voice 16: capacity right now.

[0:14:02] Voice 16: But

[0:14:03] Voice 11: you did receive this.

[0:14:04] Voice 11: It

[0:14:04] Voice 16: sounds like they have it.

[0:14:05] Voice 16: Yes.

[0:14:07] Voice 12: We

[0:14:07] Voice 16: have received your response.

[0:14:09] Voice 12: When did you receive that?

[0:14:10] Voice 16: That was about three days ago.

[0:14:13] Voice 12: Yeah, so that would also be too late to be included in the agenda.

[0:14:17] Voice 16: It sounds like it's been added as a late item.

[0:14:19] Voice 16: It was, yeah.

[0:14:20] Voice 16: I can check the date.

[0:14:21] Voice 16: So where

[0:14:21] Voice 12: is that then?

[0:14:22] Voice 16: This is not available?

[0:14:24] Voice 16: Yeah.

[0:14:24] Voice 12: I

[0:14:25] Voice 16: understand that.

[0:14:27] Voice 12: This

[0:14:27] Voice 7: was sent in.

[0:14:28] Voice 12: Oh, so it's on the table here?

[0:14:30] Voice 12: It's on the table.

[0:14:31] Voice 12: Okay.

[0:14:31] Voice 12: So we're including this in the agenda then?

[0:14:33] Voice 12: Yeah, of course.

[0:14:35] Voice 12: 11.4, and this is from Boone, the gentleman in the front row,

[0:14:41] Voice 11: Bruce Thompson, G

[0:14:45] Voice 12: -H-O-M-S-O-N,

[0:14:48] Voice 12: Bruce Thompson, Thompson, yep, thank you Bruce, I've now got you on the agenda, 17, 17 steps

[0:14:57] Voice 12: through, so I've got you on 11.4 in correspondence,

[0:15:01] Voice 2: okay, and

[0:15:02] Voice 11: then I was, respectfully, I was

[0:15:05] Voice 11: also told that delegations were all booked up at

[0:15:09] Voice 12: the time isn't something we

[0:15:13] Voice 12: can do late but you can speak in the town hall okay you just have a we

[0:15:17] Voice 12: typically we do two minutes in a town hall I'm

[0:15:20] Voice 11: gonna do as

[0:15:21] Voice 12: much as ten in a

[0:15:21] Voice 12: delegation okay

[0:15:23] Voice 11: so two minutes I think I can read through this sure

[0:15:26] Voice 12: of course if

[0:15:27] Voice 12: we've got it here we can read it so it'd be good if you just summarized it but

[0:15:32] Voice 12: that's up to you you know use your two minutes it's to repeal the overdevelopment by law sure

[0:15:38] Voice 12: it's simple yeah yeah um yeah um and that well i've read your i've read your email um now that

[0:15:49] Voice 12: you've mentioned the topic that i remember reading it quite closely and so certainly

[0:15:53] Voice 12: lcc decided to take that consideration okay everybody um

[0:15:59] Voice 1: i have a question about the town

[0:16:02] Voice 1: I go to my thing to share with the town hall where I read it out at home and I realized it runs closer to three minutes than two minutes.

[0:16:08] Voice 1: Do you think that would be okay? I

[0:16:09] Voice 1: didn't have time to edit it down.

[0:16:11] Voice 12: Sure. Do we have a policy on the two minutes, three minute rule or is it fairly casual?

[0:16:16] Voice 16: No, it's going to be extended up to ten minutes.

[0:16:18] Voice 12: So it's typically up to the LTC to determine the length of time. So if you're happy, we can certainly extend that to three minutes.

[0:16:26] Voice 12: usually not a problem just try to make it formal because you know you can

[0:16:31] Voice 12: imagine sometimes two minutes and three minutes turns into ten minutes

[0:16:34] Voice 12: and our affair is to capture places to go okay so I'm gonna continue on that

[0:16:45] Voice 12: thank you for helping me with that so approval agenda rising report rising

[0:16:52] Voice 12: report is typically an in-camera horizon report and there's nothing listed today

[0:16:57] Voice 12: that we need to report out on and so the first item of business is reporting from

[0:17:03] Voice 12: the individual trustees the area director and myself First Nation reports

[0:17:07] Voice 12: I see that listed here the I have regrets from from the

[0:17:13] Voice 12: director of uh vanessa craig melissa craig vanessa craig that's right i wrote it down

[0:17:20] Voice 12: earlier i'm just trying to struggle with that so uh no report uh today from uh vanessa craig

[0:17:26] Voice 12: so she sorry

[0:17:28] Voice 4: chair she did submit a written report and normally hers are really right

[0:17:32] Voice 4: informative and and great so i hope that'll be included in the minutes probably

[0:17:39] Voice 2: I can forward it to you yeah if you have it if you can just provide a summary

[0:17:47] Voice 2: do you want me to do that great I

[0:17:50] Voice 4: didn't read it so came in this morning I think so I think

[0:17:57] Voice 4: she's in and out today um let me just check it yeah so I

[0:18:02] Voice 12: would say we proceed that as course

[0:18:03] Voice 12: responses

[0:18:04] Voice 4: yeah I'll forward it to you maybe and highlight any it's taking a while to load so I

[0:18:15] Voice 4: don't think he'll be able to read it out

[0:18:16] Voice 12: anyways yeah

[0:18:18] Voice 4: so

[0:18:19] Voice 12: we'll um this is an unusual circumstance

[0:18:21] Voice 12: and we'll do the best we can so let us begin with trustee reports and I always trustees always take

[0:18:27] Voice 12: turns between meetings what's up for you how you want to do it so I'll just turn it to you to say

[0:18:30] Voice 12: Who wants to report, provide a report on your freshly-invited?

[0:18:34] Voice 12: Sure, defer to my elders.

[0:18:35] Voice 2: Yes.

[0:18:35] Voice 2: Well,

[0:18:36] Voice 3: I'm very happy to be here this morning.

[0:18:39] Voice 3: Nice to see some people in the audience, especially.

[0:18:44] Voice 3: Toby and I

[0:18:45] Voice 3: had, I think, a pretty exciting Trust Council meeting a couple of weeks ago

[0:18:51] Voice 3: in Victoria, and we met many new trustees.

[0:18:55] Voice 3: I have been following Trust Council for the last four years, trying to write reports for our local newspaper,

[0:19:04] Voice 3: but also just attending in order to support our own trustees. I think that's important.

[0:19:10] Voice 3: So I saw 11 incumbents that I have seen for the last four years, and I met 15 new trustees from all the different islands, 13 Trust Islands.

[0:19:24] Voice 3: I did not get a chance to talk to everyone. I really tried at the coffee breaks and lunch breaks and dinner breaks to sit beside someone I had not yet met.

[0:19:37] Voice 3: But there wasn't enough time to meet them all. So I hope, I am hoping that Trust Council, in its quarterly meetings, will be able to budget for meeting in person.

[0:19:51] Voice 3: I really think that's essential, especially for the first year of our new term.

[0:19:58] Voice 3: Meeting on Zoom with people that you really don't know at all does not make for, in my mind, good meetings and much progress.

[0:20:10] Voice 3: So I really hope we do get to meet in person.

[0:20:13] Voice 3: And I felt really excited sitting at the big oval table and looking right across at Toby Elliott, my Gabriela fellow trustee.

[0:20:24] Voice 3: So that felt pretty good.

[0:20:27] Voice 3: We both had a fair amount to say around the council table.

[0:20:32] Voice 3: And that felt pretty good, too, because Gabriela has generally had a pretty strong voice at Trust Council.

[0:20:39] Voice 3: And I think we will carry that tradition on.

[0:20:43] Voice 3: And with that, I'll hand it over to my co-trustee, Toby.

[0:20:47] Voice 3: Thank you, Susan.

[0:20:49] Voice 4: I had prepared a document of which I'm going to try to do regularly because having been elected to executive committee and suddenly on all the committees, I realize how much work there is to do.

[0:21:03] Voice 4: and I want to make sure that I'm tracking especially the regional

[0:21:07] Voice 4: decisions and the more the broad Federation wide regional planning that

[0:21:15] Voice 4: we're doing at the trust and the financial planning and then make sure

[0:21:17] Voice 4: that that information gets filtered back to our local community so I'll just

[0:21:22] Voice 4: offer some highlights when we went around the table at Trust Council I said

[0:21:30] Voice 4: said that for me, I believe the priorities for Gabriela Mudge and DeCourcy are pretty

[0:21:36] Voice 4: much in line with what we want to see trust-wide, reconciliation, action on climate change,

[0:21:43] Voice 4: mitigation, adaptation, and support for the vulnerable in our communities to find housing.

[0:21:48] Voice 4: So this was echoed by many other trustees. I won't go into it. The key pieces that I

[0:21:56] Voice 4: would like and actually what motivated me to stand for election to executive

[0:22:01] Voice 4: committee was to ensure that reconciliation action is translated from

[0:22:07] Voice 4: our our desires and our intention through to actual practice so what does

[0:22:15] Voice 4: that look like in practice at the local level and then up to the provincial

[0:22:19] Voice 4: level can we advocate to the province for additional support so that we can

[0:22:25] Voice 4: really do meaningful, early engagement in a way that's meaningful to the nations here.

[0:22:33] Voice 4: So I'll skip through, I did make a notice of motion, so that'll be debated or discussed

[0:22:39] Voice 4: at the December Trust Council meeting to request that Trust Council consider a new committee.

[0:22:46] Voice 4: Some say there's death by committee, so I'm not sure if it's a good idea or not, but a

[0:22:51] Voice 4: committee on reconciliation.

[0:22:52] Voice 4: So at the moment there's three standing committees, regional planning, financial planning and governance

[0:23:01] Voice 4: and trust programs.

[0:23:03] Voice 12: And there's also a new committee, legislated requirement, which is the accessibility committee.

[0:23:08] Voice 12: The accessibility

[0:23:09] Voice 4: committee, so we'll be up to five, and so asking to add a sixth

[0:23:13] Voice 4: will mean some costs will have to be budgeted.

[0:23:18] Voice 4: but in my view

[0:23:20] Voice 4: if we don't have

[0:23:22] Voice 4: good direction and leadership

[0:23:23] Voice 4: on about a hundred different action items

[0:23:26] Voice 4: on reconciliation how will that

[0:23:28] Voice 4: get done so that was sort of

[0:23:30] Voice 4: my contribution

[0:23:31] Voice 4: and then there

[0:23:32] Voice 4: was lots of other things that happened

[0:23:34] Voice 4: in financial planning if you want to watch

[0:23:36] Voice 4: the minutes of those very interesting

[0:23:38] Voice 4: meetings

[0:23:40] Voice 4: yeah but I remain open to the community

[0:23:42] Voice 4: and pleased to send me emails

[0:23:44] Voice 4: if there's something of concern

[0:23:45] Voice 4: I want to stay tapped into our local community concerns as I work on the regional stuff that's

[0:23:52] Voice 4: very important as well.

[0:23:55] Voice 12: Okay, very good.

[0:23:57] Voice 12: Thank you, both of you.

[0:23:58] Voice 12: And from Chair's report, you know, there's certainly lots to report out on, won't worry

[0:24:03] Voice 12: with a lot of the details, however, I am honoured to have been re-elected as Chair of Trust

[0:24:10] Voice 12: counsel against my third term as chair so um that uh helps inspire me to continue to do the work

[0:24:17] Voice 12: that i'm doing i'm grateful for that um and so indeed my work as chair has been engaged in

[0:24:24] Voice 12: getting council ready get having our first meeting of council um a couple of 11 days 11 or 12 days

[0:24:33] Voice 12: days ago, I went to visit my mom, I'll confess, who lives in the UK, she's 94,

[0:24:40] Voice 7: and

[0:24:41] Voice 12: so I left

[0:24:43] Voice 12: the day after, and have just returned last night, and jumped back into the Honest Trust

[0:24:48] Voice 12: immediately, and that's a real pleasure for me, and an honor, and so while I was away,

[0:24:54] Voice 12: we certainly appointed vice chairs to look after the LTCs, and I feel very grateful to

[0:25:00] Voice 12: we have the opportunity to be here on gabriola and and do that and i've passed off what has been

[0:25:06] Voice 12: the tradition of the chair chair in salt spring island to tim peterson from luskete who is very

[0:25:11] Voice 12: able objective solid uh trustee well experienced and so um that's good and i have the pleasure of

[0:25:19] Voice 12: being here and i've also appointed myself to gambria island which i've also not shared before

[0:25:23] Voice 12: which is another unique place and that i was trusted i look forward to working with um

[0:25:31] Voice 12: And now we're gearing up

[0:25:33] Voice 12: for our next council meeting.

[0:25:35] Voice 12: Is

[0:25:35] Voice 11: it Gabriola or Gabriola?

[0:25:39] Voice 12: I

[0:25:39] Voice 11: prefer Gabriola myself, but how do we pronounce her name?

[0:25:46] Voice 12: I'll seek advice from my co-trustees.

[0:25:49] Voice 12: So thank you, sir, for asking.

[0:25:51] Voice 12: Gabriola, I was here.

[0:25:55] Voice 12: Anyway, we're gearing up for the next trust council meeting.

[0:25:57] Voice 12: We're continuing orientation to get the new trustees up to speed on what's going on and how we do it

[0:26:02] Voice 12: and then we're certainly looking forward to their input to how we might improve and do things differently or better and

[0:26:09] Voice 12: And we'll move on. So that's my report again regrets from Vanessa Craig

[0:26:14] Voice 12: I'm unable to attend today

[0:26:16] Voice 12: She did send us an electronic copy of her report and that will be posted with the minutes of the meeting

[0:26:22] Voice 12: in the future here

[0:26:24] Voice 12: And I think that's probably adequate at this time, unless you wanted to summarize something that I think you weren't able to download.

[0:26:33] Voice 12: It came early this morning, as you know, no internet, so Vanessa was over on the other side and she was finally able to communicate.

[0:26:40] Voice 12: And so that would just have to manage accordingly. So First Nations reports, do we have anything, nothing on the agenda today?

[0:26:47] Voice 12: I have one note.

[0:26:51] Voice 4: So I was, I've been in contact with the clerk for, what's the name of it, chief and council, and asked what would be the best opportunity for the new, the elected trustees to come meet, because it's in our protocol agreement, that, and also Elder Geraldine Madsen, when she did a protocol workshop here in Gabriel,

[0:27:18] Voice 4: island about three months ago she said that the best way to um build relationship was come and

[0:27:24] Voice 4: meet face to face ask you can counsel and just come and present yourself so i've made that

[0:27:30] Voice 4: connection and been invited to come as a delegation to their next meeting which is

[0:27:38] Voice 4: december 8th next thursday so i'll be coming back from trust council victoria for the 4 30 they had

[0:27:45] Voice 4: had a meeting and so trustee, former trustee Scott Colburn, who had had regular meetings

[0:27:51] Voice 4: with the chief and council and had really established a good protocol of meeting together

[0:27:57] Voice 4: has said that he'll come with me and sort of do a transition, introduce me and I'm just

[0:28:03] Voice 4: going to present myself and say I want to continue having good relationships and is

[0:28:07] Voice 4: there anything that chief and council wants to advance as a priority, what are they, what's

[0:28:14] Voice 4: on their radar and how can we work together so and i think we also need to provide them a list

[0:28:20] Voice 4: of our meeting dates um into the and

[0:28:24] Voice 12: i think that's part of your protocol you have that

[0:28:26] Voice 12: existing protocol right we

[0:28:28] Voice 4: don't have a list of meeting dates yet yeah exactly

[0:28:30] Voice 4: and so whether they

[0:28:32] Voice 4: want to establish regular meetings or what that might look like um so just asking

[0:28:40] Voice 5: if that's all

[0:28:43] Voice 4: Well, there was discussion whether that would contravene the open meeting rule, and maybe we could talk about that, because that might be a good idea, or it might constrain our conversation, because if they do bring up something that then we can't discuss openly, that could be awkward. I don't know.

[0:29:07] Voice 3: I'm okay either way. I would like some advice on that. We did get some advice at some point.

[0:29:14] Voice 3: Can

[0:29:14] Voice 12: I just interrupt for a second? I was just looking on the agenda to see because we have a First Nations relationship building on the agenda at 13.2.

[0:29:23] Voice 12: There's nothing attached associated with that. That might be a good opportunity to have this discussion rather than including it in the reporting.

[0:29:32] Voice 12: out because I in reviewing the today's meeting agenda thought that we should

[0:29:41] Voice 12: have a conversation about this and that maybe puts it in a little slot so that

[0:29:45] Voice 12: we can capture it and then it's more effective. Is that right? Yeah. This is the town hall. I'm sorry to

[0:29:53] Voice 12: have taken up almost half an hour of your time today and announce the

[0:29:57] Voice 12: opportunity for you to address the local trust committee.

[0:30:00] Voice 12: And so, and I'll just, in a moment, I'll ask for a show of hands of those that wish to address the local trust committee.

[0:30:06] Voice 12: Typically, we do two minutes, three minutes.

[0:30:09] Voice 12: You know, I am generous, I think is probably the word, in terms of the opportunity for time,

[0:30:17] Voice 12: although that implies some kind of ownership, and I don't own the community dialogue.

[0:30:22] Voice 12: I don't want to say that right out.

[0:30:24] Voice 12: But if you run a little bit over time, I just ask you to manage your time respectfully,

[0:30:28] Voice 12: as there are other people in the audience might want to speak and of

[0:30:32] Voice 12: course we have an agenda and that's all good so in terms of you addressing us I

[0:30:41] Voice 12: ask you to always be respectful of your friends and neighbors in the room those

[0:30:46] Voice 12: folks that are viewing on the screen and of course offer respect to your elected

[0:30:51] Voice 12: representatives and most importantly our staff this is a work environment they

[0:30:56] Voice 12: they have the right to have a safe place to be able to work and provide us with their

[0:31:01] Voice 12: professional opinion, always professional, and it's up to the local trust committee to

[0:31:05] Voice 12: make decisions based upon advice that they receive from staff and also what we hear from

[0:31:11] Voice 12: the community.

[0:31:12] Voice 12: So I ask you to specifically not address individuals, but talk about the issue, and then it can

[0:31:19] Voice 12: be received in the best way, and of course we would always use our inside voices, and

[0:31:23] Voice 12: And so with that, if I end up doing some kind of symbology

[0:31:30] Voice 12: or a thing that maybe you've gone a little bit over,

[0:31:33] Voice 12: the generous nature of everybody in the room,

[0:31:36] Voice 12: then I'd ask you to wrap it up.

[0:31:39] Voice 12: And if for some reason I think that maybe some might take offense

[0:31:45] Voice 12: to something that's being said,

[0:31:46] Voice 12: I'm going to just ask you to pause and rephrase,

[0:31:49] Voice 12: use some different wording,

[0:31:51] Voice 12: because I want to

[0:31:51] Voice 12: hear what you want to say.

[0:31:52] Voice 12: and sometimes when we get caught up in something and we're speaking and we're

[0:31:56] Voice 12: not used to speaking in public it's maybe easy to not necessarily say things

[0:32:03] Voice 12: that you intend to intended to say so just

[0:32:06] Voice 12: ask for that so I'm

[0:32:07] Voice 1: just going to

[0:32:07] Voice 1: show up hands

[0:32:08] Voice 12: with anybody that was just to speak to the LTC today on topic so

[0:32:12] Voice 12: I'm going to do a simple thing and go around the rooms and the gentleman in

[0:32:15] Voice 12: the middle gentleman on the left and then I'll go to the next row yourself

[0:32:19] Voice 12: and then back in the back room and I recognize past trustee Deb Ferencz

[0:32:22] Voice 12: thank you for being here today so sir um the floor is yours you have two minutes so you don't mind

[0:32:27] Voice 12: oh god i gotta start and speak up if you can because man just muffle us

[0:32:31] Voice 11: and bear with me

[0:32:34] Voice 11: i do have disabilities you know and so i hope i don't run over the two minute time

[0:32:44] Voice 11: this campaign is a follow-up to one that myself bruce thompson and my partner russ congan

[0:32:53] Voice 11: have been on with the trust for many many years. The solution we seek at this

[0:33:05] Voice 11: meeting is a repeal of the over development bylaw number 177 as it

[0:33:15] Voice 11: refers to home occupations and for specifically half acre lots on this

[0:33:22] Voice 11: island but also others okay that's it right there that's what i propose is that right here

[0:33:33] Voice 11: right now at this meeting you repeal that unworkable untenable against the natural

[0:33:42] Voice 11: environment bylaw my partner spoke to it well it's in this yeah many years ago the trust received a

[0:33:52] Voice 11: standing ovation from the trust council

[0:33:55] Voice 7: okay

[0:33:56] Voice 11: but the action after that was to do the absolute

[0:34:02] Voice 11: minimum not repeal it for that reason he dropped me off at this this meeting a few minutes ago he

[0:34:13] Voice 11: will not come in these rooms he is so disgusted with this okay personally me i carry on the fight

[0:34:22] Voice 11: because we did not go by that that bylaw 177 at the time with the home

[0:34:32] Voice 11: occupations we refused because of where we live our love for the natural

[0:34:40] Voice 11: environment our belonging to a program called naturescape BC okay our desire

[0:34:51] Voice 11: not to overdevelop our lot, but to underdevelop it. And indeed, as I pointed

[0:34:58] Voice 11: out at the last meeting I was at, we have largely achieved that. You will see that

[0:35:04] Voice 11: in here. Eighty-one percent is tree cover, plant cover. The rest are structures.

[0:35:13] Voice 11: That's it. We believe that's what should be strived for. And as such, too, at the

[0:35:20] Voice 11: the last meeting, I asked again for a repeal of this overdevelopment by law. I don't think

[0:35:33] Voice 11: I need to read the rest of this. It's available, you know, you can all read it. We honour the

[0:35:40] Voice 11: area that we're on. I'll just say with a nod to our Indigenous friends, that the area

[0:35:51] Voice 11: we live on was the subject of developments on this island. The history

[0:36:01] Voice 11: of the development of the founding of the trust I think in fact was built on

[0:36:05] Voice 11: what was proposed prior to the trust, a 550 lot subdivision down there. It was

[0:36:14] Voice 11: not allowed, thank God, you know, but that's where we live now and when but

[0:36:21] Voice 11: But the bylaw was passed despite our, well, it's in here, we were not listened to.

[0:36:31] Voice 11: And the bylaw, I just got to say, back to my partner, he's a registered engineer, it's unworkable.

[0:36:41] Voice 11: You cannot have these two home occupations, specifically with regard to accommodation-based and other, on a half-acre lot.

[0:36:53] Voice 11: it will not fit it is physically impossible my partner proved that he is

[0:37:00] Voice 11: a retired engineer he made up the drawings he submitted anyway it has not

[0:37:07] Voice 11: happened that's why I'm here today and that's why I will continue to be because

[0:37:14] Voice 11: that bylaw disrespects the natural environment etc okay so repeal it today

[0:37:23] Voice 11: Just do it. And by the way, it's my birthday today. I'm 69 years old today.

[0:37:30] Voice 11: Oh, happy birthday! Thank you.

[0:37:32] Voice 14: May your proposal be...

[0:37:35] Voice 11: ...adopted. Yeah, I hope so. Because it's more than just for me. It always has been.

[0:37:41] Voice 11: It's for the natural environment. It's

[0:37:44] Voice 11: to honour the Indigenous people.

[0:37:46] Voice 11: The area we live in used to be called, well,

[0:37:49] Voice 7: it's in here.

[0:37:50] Voice 7: I

[0:37:51] Voice 11: would like you to do that today, as a gift to me and the environment, repeal that overdevelopment

[0:38:03] Voice 11: unworkable bylaw. Finally, please do it ma'am.

[0:38:07] Voice 8: I

[0:38:07] Voice 3: have a quick

[0:38:08] Voice 11: question, Mr. Thompson.

[0:38:12] Voice 3: You mentioned NatureScape BC, are you also a virtual

[0:38:19] Voice 11: I brought the sign and I did suggest to, well, proud government, you know, actually I wrote

[0:38:37] Voice 11: to George Heyman, you know, I used to serve with him many years ago at work.

[0:38:43] Voice 11: At any rate, and I asked for actually a new nature scape sign.

[0:38:48] Voice 11: this one's on plastic and I'm not a plastic person I'm

[0:38:54] Voice 3: sorry I just wanted

[0:38:55] Voice 3: to know if you also were part of the gulp nature stewards sounds like

[0:38:59] Voice 10: yeah

[0:39:04] Voice 12: we've got six minutes

[0:39:06] Voice 10: okay and

[0:39:07] Voice 12: that's four minutes over that story it's

[0:39:13] Voice 12: important to hear and i want to get us all off to a good start of your listening um but i also want

[0:39:20] Voice 12: to get us off on a good start and just say i'd love to give you a birthday present but i think

[0:39:25] Voice 12: that you would not necessarily expect this local trust committee to immediately take on some action

[0:39:30] Voice 12: action without getting sufficient reporting or information on the implications of such a decision

[0:39:36] Voice 12: but i think it's up to the agency to determine whether they want to look at this so thank you

[0:39:41] Voice 12: very much for bringing in food dedication and for protecting the natural environment that is

[0:39:45] Voice 12: appreciated we're going to go to our next speaker sir if you just give us your name and uh

[0:39:49] Voice 9: thank

[0:39:50] Voice 9: you very much for this opportunity to address the ltc uh my name is ivan wheelick i'm a resident

[0:39:58] Voice 9: i'm here to speak to issue 7.2 on your agenda yes under business rising yes very briefly i did

[0:40:09] Voice 9: I did prepare a background paper, but as the staff pointed out, I wasn't able to print it or send it to you because of no communications, no internet connection.

[0:40:21] Voice 9: We'll look forward to it in the future.

[0:40:24] Voice 9: And I won't go into long details then about the background.

[0:40:29] Voice 9: But the issue is primarily related to the OCP, the 1997 OCP, which calls for a community's

[0:40:37] Voice 9: heritage register shall be established.

[0:40:40] Voice 9: Since then, there's been a lot of activity around this issue, and it culminated in the

[0:40:46] Voice 9: July 28th report, staff report to the LTC, in which the staff report recommended gains

[0:40:54] Voice 9: creating the CHR, citing staff constraints, etc. I'm here to speak on

[0:41:00] Voice 9: behalf of the Community Hall Association, the Gabriela Historical Museum Society,

[0:41:09] Voice 9: and a registered professional, Mr. Andre Lessard, who has been part of a

[0:41:15] Voice 9: committee, an ad-hoc committee, who did approach the LTC over the last year and

[0:41:20] Voice 9: another occasion regarding this issue we all strongly support the consideration that the

[0:41:30] Voice 9: establishment of the heritage register and heritage commission be added to the project list

[0:41:37] Voice 9: primarily i just wanted to clarify two points one is and the discussion was raised in july

[0:41:47] Voice 9: following the staff report. The prime reason why the staff time report

[0:41:53] Voice 9: recommended against it was the citation was staff time constraints.

[0:41:59] Voice 9: Wanted to reiterate very clearly that the ad hoc committee including the

[0:42:06] Voice 9: community hall association, the historical museum society and a number of

[0:42:11] Voice 9: registered professionals are prepared to take on those tasks under memorandum of understanding

[0:42:18] Voice 9: that a heritage commission would undertake so we are making a proposal that would both alleviate

[0:42:28] Voice 9: some of those time constraints that staff of course face and to work under any memorandum

[0:42:35] Voice 9: of understanding that could be created by the LTC. Second point just wanted to

[0:42:42] Voice 9: consider to raise in your considerations is the issue of a bylaw. This has been raised a number of times

[0:42:51] Voice 9: but and I won't go into huge detail other than to say local government act

[0:42:56] Voice 9: Part 15, Division 3, Section 597, Paragraph 1, it's, you've seen this before, the LTC

[0:43:06] Voice 9: have seen this before, specifically notes that a commission can be designated.

[0:43:13] Voice 9: So a bylaw is not necessarily required.

[0:43:16] Voice 9: It isn't the only way that a commission can be created.

[0:43:20] Voice 9: A commission can be created by bylaw or by designation.

[0:43:24] Voice 9: So I'm just going to request that in your consideration of this issue you take note of the possibilities that the local government have to do it for you.

[0:43:38] Voice 9: Okay, thank you.

[0:43:39] Voice 9: Thank you very much.

[0:43:41] Voice 4: Thank you, Asim. Thank you.

[0:43:44] Voice 12: And if there are no questions, I'll go to the next speaker, which is in the second row.

[0:44:05] Voice 1: I believe that the creation of a local community information and resource sharing network would

[0:44:14] Voice 1: greatly enhance the future of the island's sustainability and the viability of the community

[0:44:19] Voice 1: in a globally uncertain future.

[0:44:23] Voice 1: It would be an autonomous community internet hosted by islanders on local computers and

[0:44:29] Voice 1: and built around neighbourhoods. The current internet outage is an example of why setting

[0:44:35] Voice 1: up a local autonomous network would increase community resilience in the future and it

[0:44:40] Voice 1: would also function as an emergency communication network in such circumstances. This would

[0:44:46] Voice 1: allow the entire community to better understand our collective needs and create grassroots

[0:44:50] Voice 1: strategies to meet those needs. It would provide discussion hubs that the entire community

[0:44:55] Voice 1: community can access. Data on these priorities can be distilled into policy and community

[0:45:02] Voice 1: planning input for trustees to act on. Data-driven policy needs data to drive it. Community priorities

[0:45:10] Voice 1: need ongoing discussion and negotiation between individual community members for the possibility

[0:45:15] Voice 1: of consensus to emerge. The public discussions that happen over these networks would allow

[0:45:21] Voice 1: trustees to better understand the needs of the community and also direct information

[0:45:26] Voice 1: and programs about government resources where needed. A comprehensive listing of existing

[0:45:32] Voice 1: grassroots organizations would raise awareness of their capabilities and needs and promote

[0:45:37] Voice 1: broader usage of their initiatives. It would increase the efficiency of everyday practical

[0:45:43] Voice 1: cooperative actions that already take place, but in a haphazard manner that rely more on

[0:45:48] Voice 1: luck than access to information. An example of this would be the exchange of what may

[0:45:54] Voice 1: may be waste to one person into needed materials for another.

[0:45:58] Voice 1: Iterations of experimental approaches with recorded results allow the community to create

[0:46:04] Voice 1: more effective strategies over time.

[0:46:07] Voice 1: This information network would include a map of the island that can be updated in real

[0:46:11] Voice 1: time to communicate what is needed where and what is available.

[0:46:16] Voice 1: This resource map can overlap with the detailed map the island's trust already provides,

[0:46:21] Voice 1: which includes types of environments such as forest or riparian, topologies such as watersheds and steep slopes, legal zoning, and property limits.

[0:46:32] Voice 1: Working with a holistic overview like this creates the potential for cooperative ecological restoration and stewardship across property boundaries by community members themselves.

[0:46:42] Voice 1: The community coming to a collective understanding of its own sustainability and sustenance needs

[0:46:49] Voice 1: empowers it to create strategies to reach those needs itself, and also communication

[0:46:54] Voice 1: of those as policy proposals to trustees.

[0:46:58] Voice 1: All of this makes possible a deeper understanding of the land we live on and depend on, the

[0:47:04] Voice 1: potential to understand and integrate with the needs, priorities and plans of the Tsunamooks

[0:47:09] Voice 1: nation, the management of their land reserves, and work towards reconciliation cooperatively.

[0:47:18] Voice 1: Should

[0:47:18] Voice 3: we get your name, please?

[0:47:20] Voice 12: Felix Addison.

[0:47:22] Voice 12: Okay, thank you.

[0:47:23] Voice 12: And have you submitted that in writing to us before?

[0:47:27] Voice 12: No, I finished it ten minutes before I got an email.

[0:47:29] Voice 12: Okay, so

[0:47:29] Voice 13: make an email address,

[0:47:32] Voice 12: because there's a lot of information there, and it's hard

[0:47:34] Voice 12: to absorb in a brief period of time.

[0:47:37] Voice 1: Yes, absolutely.

[0:47:37] Voice 1: Absolutely. I will certainly do that and if anybody else has a bad chance with their devices, we don't need any chance.

[0:47:45] So, thank you. I think in the back row, we've got a trustee. Welcome, Deb.

[0:47:52] Voice 14: Hi, thank you. Deborah Farrins. So, I'd like to welcome our new Gabriel's trustee,

[0:48:00] Voice 14: Nathan Elliott and Chair Olenka. Wishing you a fine and productive term.

[0:48:05] Voice 14: In addition, congratulations to Trustee Lethem and Trustee Elliott on your election to the Executive Committee and to Trustee Yates on your election to the Islands Trust Conservancy.

[0:48:17] Voice 14: Uppermost in my mind for the start of your new term is to complete the passage of Draft By-law number 313, Ecological Protection Zone,

[0:48:28] Voice 14: zone to final reading and adoption which will benefit specific parcels of land and also

[0:48:34] Voice 14: act as a holding place for possible land donations or rezoning opportunities.

[0:48:41] Voice 14: The need to protect Gabriela's ecosystems and biodiversity is particularly urgent given

[0:48:49] Voice 14: that Eastern Vancouver Island has been named one of nine of Canada's eco-crisis regions

[0:48:55] Voice 14: by the Nation Conservancy of Canada.

[0:48:57] Voice 14: A Latin Mark 2019 UN report found that human impacts have eliminated half of the world's

[0:49:05] Voice 14: natural ecosystems and cut the biomass of wild mammals by 82%, while approximately one

[0:49:14] Voice 14: million animal and plant species are at the risk of extinction.

[0:49:18] Voice 14: This dire picture is set against the backdrop of the upcoming major COP15 convention being held in Montreal from December 7th to December 21st for the purpose of negotiating and finalizing a post-2020 global biodiversity framework.

[0:49:40] Voice 14: targets include the conservation of at least 30% of global land and sea areas, restoring 20% of degraded ecosystems,

[0:49:50] Voice 14: halving the rate of invasive species introduction, eliminating the discharge of plastic waste,

[0:49:56] Voice 14: and recognizing Indigenous peoples as decision makers in local communities.

[0:50:01] Voice 14: The targets also include a call for full integration of biodiversity values into government policies and planning.

[0:50:10] Voice 14: Canada's goals include conserving 30% of lands by 2030 and 25% of its oceans by 2025.

[0:50:19] Voice 14: We're a long way from that goal of just 13.5% of land in freshwater and 13.9% of marine territory currently protected.

[0:50:29] Voice 14: As it prepares to host COP15, Montreal invites cities across the world to make a commitment

[0:50:37] Voice 14: to protecting biodiversity by taking actions to reduce threats to biodiversity, share the

[0:50:44] Voice 14: benefits of biodiversity, and advocate for solutions, governance, management, and education.

[0:50:52] Voice 14: So finally, while the Montreal Pledge is an invitation to cities, I ask the Local Trust

[0:50:58] Voice 14: Committee to consider standing in solidarity with the tens of thousands of

[0:51:03] Voice 14: global citizens who will be descending on Montreal for two weeks and push for a

[0:51:08] Voice 14: global deal to protect 30% of Earth's land and oceans by 2030. COP 15 will be one

[0:51:16] Voice 14: of the most important negotiations facing the planet. The world needs to

[0:51:21] Voice 14: come together to stop the destruction of nature, reverse biodiversity loss and

[0:51:26] Voice 14: and build a sustainable future.

[0:51:28] Voice 14: So thank you very much.

[0:51:30] Voice 14: I didn't get an opportunity, because of the internet,

[0:51:32] Voice 14: to send any of this out, but I do have copies for you all,

[0:51:36] Voice 14: so I will send these to you.

[0:51:39] Voice 14: And I like yours.

[0:51:40] Voice 14: Thank you.

[0:51:42] Voice 14: Thank you.

[0:51:45] Voice 12: And do email it to us.

[0:51:50] Voice 14: And email, I will email it later on.

[0:51:53] Voice 14: Thank you very much.

[0:51:54] Voice 14: Thank you very much.

[0:51:55] Voice 14: I have a couple questions

[0:51:56] Voice 3: for the chair.

[0:51:57] Voice 3: I should know this, but how close are we to completing the adoption of the ecological protection zone?

[0:52:06] Voice 5: So

[0:52:07] Voice 16: currently that project is still assigned through the chair to Anthony, the planner, who's now been moved to the South Spring office for all their duties.

[0:52:17] Voice 16: So Anthony is still completing that project for you. There is no ability to get anything to you for this particular meeting.

[0:52:25] Voice 16: your agenda is quite full anyway so i made a call that we just postponed until your next meeting it

[0:52:30] Voice 16: just seems quite likely that that's the bulk of the work will be presented to you for the january

[0:52:35] Voice 16: meeting if you adjust that meeting schedule thank you so much

[0:52:39] Voice 7: and

[0:52:40] Voice 3: thank you deborah for

[0:52:44] Voice 3: staying on that track with the ecological protections and i also have another question

[0:52:48] Voice 3: to the chair it sounds to me as though islands trust council not just our local trust committee

[0:52:55] Voice 3: be should be supporting the COP 15 resolution yeah I know council in the

[0:53:03] Voice 3: past has certainly sent in support motions for larger no more comprehensive

[0:53:10] Voice 3: environmental actions in the world and I was wondering if that's something we could send to council it might

[0:53:19] Voice 3: be too late

[0:53:20] Voice 3: I

[0:53:21] Voice 12: don't know what or when any particular deadlines might be for that sounds like

[0:53:27] Voice 12: that's coming up fairly quickly end of December so ideally you'd want to get

[0:53:32] Voice 12: some background information in the council immediately in order for that to

[0:53:37] Voice 12: be added to the agenda which really has been adopted already has to

[0:53:43] Voice 5: be a late

[0:53:44] Voice 5: new business item

[0:53:44] Voice 5: but

[0:53:46] Voice 12: certainly that's a pattern of support that has been

[0:53:52] Voice 12: adopted in the past okay so I'll just ask if there's anybody else that has

[0:53:58] Voice 12: hasn't spoken that would like to want to always provide the opportunity for

[0:54:02] Voice 12: people to engage with us and that this is a safe place to do that and I try to

[0:54:07] Voice 12: maintain this and so if there's nothing else and I'm going to continue on with

[0:54:13] Voice 12: our agenda that we have in front of us so 6.1 is an interesting item and it's a

[0:54:21] Voice 12: minutes of the October 27th meeting which I would have thought would have

[0:54:25] Voice 12: been adopted by rw1 by the previous uh trustees i'm guessing that's not the case right and so

[0:54:32] Voice 12: then um obviously none of us would be witnesses of that particular meeting and certainly i've

[0:54:38] Voice 12: read through the minutes they look satisfactory but

[0:54:41] Voice 4: you're

[0:54:42] Voice 12: not trustees then

[0:54:43] Voice 4: we were congratulated

[0:54:46] Voice 4: on being incoming trustees oh

[0:54:47] Voice 12: that's fine we

[0:54:48] Voice 4: weren't officially so

[0:54:49] Voice 12: um yeah i would i would

[0:54:52] Voice 12: suggest we do adopt them okay but note that um there are no sitting members in the minutes

[0:54:57] Voice 12: record there were no city members presently so um i'll just ask you know are there any obvious

[0:55:04] Voice 12: errors or omissions in the minutes no so is that all right that is by general consent

[0:55:09] Voice 12: i suggested that the minutes record that the meetings minutes be adopted

[0:55:14] Voice 12: in absence of any membership from the previous ltc so that's fantastic thank you

[0:55:23] Voice 12: I'm going to just continue on through the agenda.

[0:55:25] Voice 12: We don't have any RWMs at the moment or advisory planning commission minutes.

[0:55:30] Voice 12: And this brings us to business arising from the previous minutes, which is our follow-up action list.

[0:55:36] Voice 12: This is where staff have the ability to tell us the status of the work that the LTC has been undertaking.

[0:55:41] Voice 12: And my practice is to turn to staff to ask if there's any updates or additions to the report that's in the package.

[0:55:50] It seems fairly significant, actually.

[0:55:52] Voice 12: on page 13 let me get to that page i just had one update perfect then so um we'll go to sonya

[0:55:59] Voice 12: zupanek our planner for um gabriela gabriela i need to help with that eventually

[0:56:06] Voice 12: okay so

[0:56:13] Voice 16: under the september 29th uh the second item the last sentence the point

[0:56:21] Voice 16: that second item was to refer the finalized project list to the HAPC and the APC for comment.

[0:56:27] Voice 16: That has not occurred and that would be pending today's discussion on the list of projects.

[0:56:36] Voice 13: Did

[0:56:38] Voice 4: we not discuss it because I think you weren't in the room at the HAPC.

[0:56:42] Voice 16: Did you get around to it?

[0:56:43] Voice 4: We did discuss it

[0:56:44] Voice 16: and

[0:56:45] Voice 4: we didn't have a lot of clarity on what was requested.

[0:56:50] Voice 4: okay so we didn't have a great discussion about it we were just like okay and and what my question

[0:56:56] Voice 4: was is that list seemed to be different from the three priority projects that were advanced to

[0:57:01] Voice 4: trust council so finishing the ecological zone and our ocp review was not on that list it was a

[0:57:07] Voice 4: and so i wasn't sure if the ocp review wasn't added as a project because it hasn't been approved

[0:57:14] Voice 4: it's a business

[0:57:15] Voice 16: case it's a business

[0:57:16] Voice 16: case still so yeah so anyway that shown is completed under

[0:57:20] Voice 16: that item and that i just wanted to clarify that that work likely still needs to be done pending

[0:57:26] Voice 16: today's discussion if you would like if your project list is being changed right what we can

[0:57:31] Voice 16: reconsider and consider is directing staff if you wanted that input on the project list that's what

[0:57:38] Voice 16: the outgoing local trust committee was looking for but um it just looked completed and i wanted

[0:57:44] Voice 16: to just highlight that actually it's really yeah it's a

[0:57:48] Voice 16: little bit uh it was a bit messy at the end

[0:57:50] Voice 5: of

[0:57:50] Voice 16: the term there trying to get that

[0:57:51] Voice 5: information

[0:57:52] Voice 16: so that's all we can revisit this if you'd like

[0:57:57] Voice 16: uh pending your discussion today about your project list right

[0:58:01] Voice 12: okay so thank you for that

[0:58:04] Voice 12: um so if there's nothing further on that we just received that for information so i have

[0:58:09] Voice 3: question about the community heritage register 7

[0:58:23] Voice 4: .2

[0:58:31] Voice 12: yeah so we'll

[0:58:33] Voice 12: get to that next so as far as the follow-up action list goes that's fine

[0:58:37] Voice 12: so let's go to 7.2 then and I'll just go to staff to make any remarks

[0:58:44] Voice 12: So

[0:58:45] Voice 16: this was following the previous Local Trust Committee's direction by resolution that this be advanced to your next business meeting for further discussion.

[0:58:58] Voice 16: We did not include any of the background material at this point in time for you in the agenda package relating to all the staff reports and information that the LTC had considered in the previous term.

[0:59:10] Voice 16: thankfully you also have some public who is able to speak to this issue as it was

[0:59:15] Voice 16: brought to the attention of the local trust committee numerous times for

[0:59:18] Voice 16: discussion so what we can do is if you wish to have that information included

[0:59:24] Voice 16: as part of a future LTC meeting package we can provide you an updated sort of

[0:59:29] Voice 16: compilation and summary of where this was at with the chronology of all the

[0:59:33] Voice 16: about some new resolutions and discussion points, although you may be up to speed.

[0:59:39] Voice 16: I can't estimate where you're at in terms of your understanding of this particular discussion

[0:59:43] Voice 16: topic, but it was just a placeholder on the agenda should you wish to reconsider this

[0:59:49] Voice 16: or have direct staff to provide you with a package of background information.

[0:59:55] Voice 12: So

[0:59:56] Voice 3: I would say it doesn't hurt

[0:59:56] Voice 12: to bring that forward.

[0:59:58] Voice 12: Well,

[0:59:58] Voice 3: I actually, I ran over...

[1:00:00] Voice 3: I feel like we could probably deal with this with the understanding that the museum, the community hall,

[1:00:15] Voice 7: and

[1:00:16] Voice 3: many others in the community will happily work with Heritage BC.

[1:00:22] Voice 3: and hopefully that would obviate a lot or most of any just staff work

[1:00:30] Voice 5: but I

[1:00:32] Voice 3: also understand that the Local Government Act provides a way that does

[1:00:35] Voice 3: not require a bylaw and that was not in Heather Cowra's previous report because

[1:00:43] Voice 3: I checked. I feel like I would like to designate a commission. I feel that there are members

[1:00:53] Voice 3: of this community who would do that. I have total faith that they would do that. They've

[1:01:01] Voice 3: been working on it for a long time, and I have been following that because I've been

[1:01:05] Voice 3: attending the local trust committee meetings. So that's how I feel about it right now.

[1:01:12] Voice 5: Toby?

[1:01:12] Voice 5: Thanks.

[1:01:13] Voice 4: I think there's a good opportunity for work here. I think I've

[1:01:22] Voice 4: and others have identified that a heritage register would be valuable. My

[1:01:28] Voice 4: main concern is that there isn't clarity on how First Nations cultural heritage

[1:01:35] Voice 4: would be considered. So the MOU that the Gabriela Historical Museum

[1:01:42] Voice 4: museum society has with um cinema first nations that they will be consulted with any cultural

[1:01:49] Voice 4: heritage that's discovered but what you're proposing is that an essentially non-indigenous

[1:01:55] Voice 4: group would be holding the um data and some very sensitive information and so the conversation at

[1:02:07] Voice 4: trust council the reason that the heritage overlay mapping project has not been able to proceed

[1:02:13] Voice 4: is because some nations have had concerns with the deliverables and how that information will

[1:02:18] Voice 4: be handled and so i think until there is a process in place terms of reference guiding

[1:02:28] Voice 4: how who is holding the information i mean under um first nations ownership and and

[1:02:35] Voice 4: protocol what is that the there's legislation that that states that it belongs to the nation

[1:02:43] Voice 4: it doesn't so how would that work if there is a register and so i i just would want more discussion

[1:02:50] Voice 4: on how the valuable historical sites is that going to be meshed together is this a colonial

[1:02:58] Voice 4: institution that's saying you know i just wouldn't be comfortable with that until we have a really

[1:03:03] Voice 4: strong sense of partnership with Sonoma First Nation that they are involved in

[1:03:10] Voice 4: the planning process and that this is set up in the right way yeah I

[1:03:15] Voice 3: understand that I do know that our local historical and museum society has a very

[1:03:22] Voice 3: good relationship with Sonoma First Nation and I just assumed that they would be

[1:03:29] Voice 3: working on this, but I confess I don't know. I may be missing some protocol

[1:03:37] Voice 3: that's really important and I don't want to do that.

[1:03:42] Voice 9: Mr. Chair,

[1:03:43] Voice 9: perhaps I could just clarify.

[1:03:44] Voice 3: Yeah, maybe we could have some clarification. That would really help.

[1:03:48] Voice 3: Sure.

[1:03:50] Voice 3: Not to make a decision, just to get information.

[1:03:53] Voice 12: No, just to give you some information.

[1:03:55] Voice 12: Sure, so if you can be brief.

[1:03:57] Voice 12: Yes, please.

[1:03:58] Voice 12: Be very brief.

[1:03:59] Voice 12: Yeah, I heard your presentation earlier.

[1:04:03] Voice 12: I'm inclined to think that we likely need more information.

[1:04:07] Voice 12: Unless there's some urgent reason why this decision needs to be made,

[1:04:12] Voice 12: it's better to be precautionary and be

[1:04:15] Voice 12: sure that we're provided with full information.

[1:04:18] Voice 12: This isn't a new topic.

[1:04:19] Voice 12: We've done this before on other items in the past, and we've learned some things,

[1:04:22] Voice 12: particularly around the First Nations element, because inclusion and collaboration is so critically important.

[1:04:30] Voice 12: But I'll give you a minute to speak.

[1:04:32] Voice 12: The

[1:04:32] Voice 9: proposal to create a Heritage Commission is governed by the Heritage Act.

[1:04:39] Voice 9: So there's no ad hoc work here. The template is already there, it's already done, there's no inventing any new wheels.

[1:04:48] Voice 9: So the Heritage BC, who are supporting this proposal, the Museum Society and the Community Hall would be following permissions as outlined by the Heritage Act and would create a commission with a register that complies with the Heritage Act.

[1:05:04] Voice 9: act so there's no invention of anything any more understood a memorandum of understanding would

[1:05:13] Voice 9: clarify what the ltc wants to see created and then the commission would work under the heritage act

[1:05:21] Voice 9: again to include any of those provisions that the memorandum memorandum of understanding would

[1:05:28] Voice 9: require and if that was the protocol with First Nations etc then that would

[1:05:35] Voice 9: be undertaken but I think one needs to be clear no one is proposing that

[1:05:40] Voice 9: anything be done other than what the law allows under the Heritage Act.

[1:05:50] Voice 4: Just in consideration of where

[1:05:52] Voice 4: we're at regionally with the heritage overlay mapping

[1:05:57] Voice 8: so

[1:05:58] Voice 4: I think that previous

[1:05:59] Voice 4: chair Don Rogers brought this up in the last LTC meeting and we were under the

[1:06:03] Voice 4: understanding that that project was going to proceed well it hasn't because

[1:06:08] Voice 4: we don't have a senior interventional policy advisor in place that role isn't

[1:06:13] Voice 4: there to guide those agreements and setting up the MOU so if the LTC needs to be

[1:06:17] Voice 4: involved I would want to know that we have a professional policy advisor to

[1:06:24] Voice 4: help us with that process so that we can do the right thing I don't know what's

[1:06:28] Voice 4: in the heritage act so i'm just saying if we had an mlu with these community groups then yeah and

[1:06:34] Voice 12: we're hoping that that position is going to be filled immediately yeah and um so yeah like i

[1:06:40] Voice 12: said unless there's some urgent reason and that has come up you know in other trust areas where

[1:06:46] Voice 12: there was something that's going to happen what couldn't happen if we didn't have a body that

[1:06:50] Voice 12: could speak on behalf of the ltc or in collaboration with so could i request

[1:06:57] Voice 4: something maybe from

[1:06:58] Voice 12: this group? From which group?

[1:07:00] Voice 4: From this group that's making the

[1:07:01] Voice 4: proposal and suggesting. Sure. Do you have, so you say discussions with Elder Geraldine

[1:07:13] Voice 4: Mattson of Sonamook First Nation regarding the village of the ancestors.

[1:07:16] Voice 4: Have you approached Sonamook Chief and Council with this project? Has any

[1:07:21] Voice 4: delegation or communication been made to ascertain if there's interest?

[1:07:27] Voice 9: I can't

[1:07:29] Voice 9: answer that, primarily because the Heritage Act as designated by the Heritage Act

[1:07:35] Voice 9: doesn't necessarily include First Nations sites.

[1:07:39] Voice 4: So that's exactly my concern. Why

[1:07:41] Voice 4: are we proposing to delegate authority to community groups to hold cultural

[1:07:48] Voice 4: information from the name of First Nation under the Heritage Act if the

[1:07:52] Voice 4: nation that owns that cultural heritage information has not. That's the link that

[1:07:58] Voice 4: I think needs to be made. It isn't through the Heritage Act, it's with the

[1:08:01] Voice 4: nation itself.

[1:08:02] Voice 9: The two are not mutually exclusive. Exactly.

[1:08:06] Voice 9: Nor are they mutually

[1:08:07] Voice 9: inclusive. Neither one can have a heritage register and still deal with and work

[1:08:16] Voice 9: work with First Nations on that.

[1:08:18] Voice 9: So what I'm saying is the first step

[1:08:21] Voice 9: that a commission will undertake are those discussions.

[1:08:24] Voice 9: Precisely the one in circles.

[1:08:25] Voice 4: So I'd be interested to know before we proceed

[1:08:27] Voice 4: is where are those discussions at?

[1:08:30] Voice 9: Well, that would be initiated when the commission exists.

[1:08:33] Voice 9: If the commission doesn't exist,

[1:08:35] Voice 9: there's no entity to initiate the discussions.

[1:08:38] Voice 12: So this meeting, engaging with the public,

[1:08:41] Voice 12: is not intended to support a debate?

[1:08:44] Voice 12: No.

[1:08:44] Voice 12: Certainly, it seems to become clear to me there's more information for the LTC to have.

[1:08:52] Voice 12: And in support of what, and I'm not debating, I'm informing Trustee Elliott, or broadly, everybody,

[1:09:03] Voice 12: the Arms Trust Council has made significant commitments to work with First Nations.

[1:09:09] Voice 12: and in many many situations I can tell you that that means you consult with

[1:09:14] Voice 12: them first and act after and we often want to act first and then consult and

[1:09:21] Voice 12: it doesn't get to say they get well received so I would suggest a motion

[1:09:24] Voice 12: from the LTC to staff to ask for help me out sign or some summary report on the

[1:09:31] Voice 12: status of the establishing heritage address registry registry and

[1:09:35] Voice 12: Commission bylaw would be helpful and to tell you the truth I would like to

[1:09:42] Voice 12: understand the difference between designating a commission or enacting it

[1:09:49] Voice 12: through bylaw which I think is our normal process and admittedly we don't

[1:09:52] Voice 12: have to do things the way it's been done in the past but that's how we've done up to

[1:09:56] Voice 12: this point and I imagine there's reasons for that so I'm gonna toss that over to

[1:10:03] Voice 12: you guys to determine what direction you'd like to take and I would highly recommend asking staff

[1:10:07] Voice 12: through some reporting well

[1:10:09] Voice 3: that and that does mean adding it to the project list

[1:10:13] Voice 12: um yeah one

[1:10:15] Voice 12: of the lists anyway yeah projects are top priority but projects list and um and then you'd want to

[1:10:21] Voice 12: prioritize that and you know maybe this is actually a conversation that we need to have

[1:10:25] Voice 12: when we talk about the um the projects list which I'm just looking for here

[1:10:31] Voice 4: section

[1:10:32] Voice 12: 14 because

[1:10:34] Voice 4: there's been several delegations and there's a lot of

[1:10:37] Voice 4: information that's been offered by this group I'd love to have more discussion

[1:10:42] Voice 4: about it yeah but after is there a possibility of requesting that we find

[1:10:51] Voice 4: out if the nation is interested in participating in this before we proceed

[1:10:56] Voice 4: with adding it to the project, I don't know if I want to make it a project unless it's

[1:11:02] Voice 4: co-developed, you know, that we devote resources to it, essentially that means we're proceeding

[1:11:09] Voice 4: without knowing that this is a project of interest to them as well.

[1:11:15] Voice 12: You're absolutely right, and do they have the resources, I don't know, to contribute.

[1:11:20] Voice 4: Yeah, and the other question I had was, is the heritage and aid grants, I know last year

[1:11:26] Voice 4: it was

[1:11:26] Voice 7: oversubscribed but

[1:11:27] Voice 4: they put more money proposed putting more

[1:11:30] Voice 4: funding into it for the

[1:11:31] Voice 4: next year so that is a maybe an area that we could explore setting up meetings um what's the name of

[1:11:40] Voice 4: first nation the heritage and aid grants so staff if we

[1:11:44] Voice 12: ask for some kind of reporting we do expect

[1:11:46] Voice 12: to include that it would give you to be more specific it

[1:11:49] Voice 16: would be good to be specific about

[1:11:51] Voice 16: that scope, wanting to have that reported back as well, so we could actually give you some accurate, up-to-date information, not something that we would typically

[1:12:02] Voice 16: have our finger on the pulse of as a generalist planner, but we sure could look at that.

[1:12:09] And so in terms of

[1:12:09] Voice 12: CHAR priorities and projects lists, in order for you to undertake that at this time, does that need to be on the priority budget list?

[1:12:17] Voice 12: Well,

[1:12:18] Voice 16: if it's just a summary of what information has been used to date, that's typically less than a couple hours worth of work.

[1:12:26] Voice 16: And that's something that we can incorporate into analysis and looking into some new options and opportunities.

[1:12:33] Voice 16: That's looking more like a project.

[1:12:36] Voice 16: So that's where it becomes slippery with us in terms of your current application load and your current project load then being undermined by this little side project that suddenly requires five or six or more hours to develop.

[1:12:49] Voice 16: So the idea at the time of the outgoing LTC was that this was a project, you know, it was categorized as a potential project regardless of how it was going to get in, but I appreciate that you need a bit more information and time to discuss, so I wonder if that summary document to give you sort of a status of where things are at, what funding opportunities might exist, just

[1:13:16] Voice 16: to provide a one report.

[1:13:19] Voice 16: as opposed to we've got three reports over the span of last year that we have to take through.

[1:13:24] Voice 16: That'll help jump frog your little critical thinking steps into the next opportunity.

[1:13:32] Voice 16: And that will be early in the new year then that you do.

[1:13:35] Voice 4: So can I make a motion that we request staff to prepare a briefing

[1:13:41] Voice 4: summarizing the information to date about the heritage register as a potential project?

[1:13:48] Voice 4: The status of any funding opportunities.

[1:13:51] Voice 4: Yeah, and their rich grants and aids to apply.

[1:13:55] Voice 16: I mean, the difference between a designation of a committee versus a commission versus the...

[1:14:01] Voice 16: Yeah.

[1:14:02] Voice 16: Because that's not something they have any familiarity with, is a designation.

[1:14:05] Voice 16: So we need to be able to see your management advice as to what they have processed it out with actually.

[1:14:12] Voice 16: Okay.

[1:14:14] Voice 16: All right.

[1:14:15] Voice 16: Yes?

[1:14:15] Voice 12: Can one of you crash that?

[1:14:17] Voice 5: Sure.

[1:14:19] Voice 12: And then while you're doing that, I'll just ask,

[1:14:22] Voice 12: are you going to touch on this and other topics?

[1:14:31] No.

[1:14:33] No, that would be up to the local trust committee.

[1:14:36] Yeah.

[1:14:38] Voice 12: So let's take some positive steps in the right direction.

[1:14:41] Voice 3: Yeah.

[1:14:46] Voice 3: And a question for staff while Toby's crafting the motion.

[1:14:49] Voice 3: Have any other local trust committees recently established a heritage register?

[1:14:57] Voice 3: Recently?

[1:14:58] Voice 3: Like

[1:15:00] Voice 12: in the last, I don't know, five years?

[1:15:02] Voice 8: Well,

[1:15:03] Voice 12: South Pender. South Pender was probably four years ago, maybe three years ago.

[1:15:08] Voice 12: Okay. Well, that might be the most recent.

[1:15:10] Voice 12: Yeah.

[1:15:12] Voice 12: You've had none in under a year?

[1:15:16] Voice 12: Yeah.

[1:15:17] Voice 3: Always hoping to not totally reinvent the wheel.

[1:15:20] Voice 12: I don't think the reinvention is necessary.

[1:15:23] Voice 12: No,

[1:15:24] Voice 16: but there have been

[1:15:25] Voice 12: internal

[1:15:26] Voice 16: policy changes and lessons learned, but I think we need to apply for it.

[1:15:34] Voice 12: And I presume that your scope of reach for support would go out to Stefan Sumac, Regional Planning Director,

[1:15:43] Voice 12: and there would be the other RPMs would be consulted with respect to that.

[1:15:51] Voice 12: And if I'm not mistaken, thank you for stepping up as acting regional manager.

[1:16:00] Voice 12: You're welcome.

[1:16:02] Voice 12: I didn't catch that at the beginning, I apologize, but I want to acknowledge that.

[1:16:07] Voice 12: It's a big thing and I really, really appreciate it.

[1:16:10] Voice 12: Okay,

[1:16:13] Voice 4: so what I'm thinking is I move that staff prepare a briefing of the information to date

[1:16:21] Voice 4: on the potential of a cultural heritage register on the implications of an MOU

[1:16:36] Voice 4: with a Heritage Commission, potential funding opportunities and alignment with

[1:16:41] Voice 4: current projects. I don't know if we can ask for a recommendation at that point now.

[1:16:49] Voice 4: I'd like to understand what's entailed if we have a

[1:16:56] Voice 4: memorandum of understanding with the Heritage Commission and what's how does

[1:17:00] Voice 4: that work with Heritage Act yeah

[1:17:07] Voice 12: there's a lot of complexity too specific we

[1:17:10] Voice 12: wouldn't need a memorandum of understanding if it was a bylaw well from

[1:17:15] Voice 4: what I

[1:17:16] Voice 4: understand we're suggesting there's two ways of doing it yeah

[1:17:19] Voice 12: so we need the

[1:17:19] Voice 12: analysis we need

[1:17:20] Voice 4: yeah the implications or analysis maybe yeah analysis of the

[1:17:26] Voice 4: implications of an m versus creating a bylaw yeah

[1:17:30] Voice 12: designation versus analysis

[1:17:31] Voice 4: of probably

[1:17:37] Voice 12: without internet you can't just email that no

[1:17:39] Voice 2: but i think the first

[1:17:41] Voice 12: half is slow on the second

[1:17:46] Voice 12: we'll get maybe a recharge back and make sure it says the same thing drafting a

[1:17:51] Voice 4: bylaw so just

[1:17:52] Voice 4: so i understand if we drafted a bylaw we would be the holders of that yeah responsibility yeah okay

[1:18:00] Voice 4: I still don't understand how this yeah okay so let's stop para-briefing of the

[1:18:07] Voice 4: information or a summary maybe summary but the information to date on the

[1:18:12] Voice 4: potential of a community heritage register on Gabriel Island with analysis

[1:18:17] Voice 4: of the implications of designating a committee a commission thank you with

[1:18:27] Voice 4: an MOU memorandum of understanding with this LTC versus drafting a bylaw to that

[1:18:34] Voice 4: effect that staff prepare a summary of the information to date on the potential

[1:18:48] Voice 4: of a community heritage register on Gabriela Island with analysis of the

[1:18:55] Voice 4: implications designating a commission with a memorandum of understanding with

[1:19:03] Voice 4: this LTC versus drafting a bylaw to that effect. Drafting a bylaw to establish

[1:19:12] Voice 4: that commission. Staff

[1:19:18] Voice 2: prepare a summary of the information to date.

[1:19:22] Voice 2: I call it Community Heritage Registry on Gabrielville Island.

[1:19:28] Voice 2: An analysis of the implications of designating a commission with a memorandum of understanding with this LTC versus drafting a bylaw to establish that commission.

[1:19:41] Voice 3: Or is

[1:19:42] Voice 3: that the register?

[1:19:43] Voice 3: It's a community heritage register.

[1:19:46] Voice 3: To

[1:19:47] Voice 12: establish that register.

[1:19:50] Voice 12: Yeah, I see this is where it's complicated.

[1:19:52] Voice 12: I

[1:19:53] Voice 13: think that

[1:19:54] Voice 12: the intent is captured in that language, and the discussion is recorded,

[1:20:07] Voice 12: and I think you have the ability to provide what we need,

[1:20:11] Voice 12: because, indeed, when it comes around to language,

[1:20:14] Voice 12: establishing a heritage register and heritage commission bylaw is the topic

[1:20:21] Voice 12: as opposed to a community historic register, whatever the language you use.

[1:20:25] Voice 12: But I don't know that we need to fixate on the language.

[1:20:28] Voice 12: We just need to be sure that we understand what the intent is.

[1:20:32] Voice 12: Sonja, do you have any advice there?

[1:20:34] Voice 12: That's

[1:20:35] Voice 16: fine. I just want to clarify the geographic extent, because I'm not clear on...

[1:20:38] Voice 16: Is it the Local Quest area, or is it just Gabriel Island?

[1:20:45] Voice 4: I don't see anything about... It's all about Gabriel, so...

[1:20:50] Voice 4: So, and it's the creation of a heritage register and heritage commission is how it's referenced

[1:20:56] Voice 4: in all the conversation before heritage register and heritage commission, so I'm not sure.

[1:21:04] Voice 12: Although there are, I'm new to that community, so help me out.

[1:21:10] Voice 13: There

[1:21:10] Voice 12: are, I think, potentially obvious area heritage information that may want to be included,

[1:21:25] Voice 12: although the focus may be every ola

[1:21:27] Voice 4: and it's really I want to have more

[1:21:31] Voice 4: discussion because I want to see what happens with the overlay mapping because

[1:21:35] Voice 5: if

[1:21:35] Voice 4: we undertake this as a regional project there would be professionals

[1:21:40] Voice 4: involved and I don't want to double up or have conflicting conversations right

[1:21:45] Voice 4: again then we're doubling up referrals to a First Nation and that's yeah I

[1:21:50] Voice 12: think the direction you're providing now will set us up for a good conversation

[1:21:53] Voice 12: Okay.

[1:21:54] Voice 12: And move forward.

[1:21:55] Voice 12: Thank you.

[1:21:55] Voice 12: Thank you.

[1:21:56] Voice 12: All right.

[1:21:57] Voice 12: So I

[1:21:57] Voice 2: will ask Naomi just

[1:21:58] Voice 12: to read that back one more time.

[1:22:01] Voice 2: The Gabriel LTC requests staff to prepare a summary of the information to date of the

[1:22:08] Voice 2: community heritage registry on Gabriel Island with analysis of the implications of designating

[1:22:16] Voice 2: a commission with a memorandum of understanding with this local trust commission versus drafting

[1:22:26] Voice 2: a by-law to establish that register.

[1:22:29] Voice 2: Just

[1:22:29] Voice 4: one change.

[1:22:31] Voice 4: It's information to date on the possibility of a community heritage register because it

[1:22:37] Voice 4: doesn't exist.

[1:22:38] Voice 4: Yeah.

[1:22:41] Voice 4: Or the potential.

[1:22:48] Voice 4: So I move that.

[1:22:49] Voice 4: I'll second that.

[1:22:50] Voice 4: Okay.

[1:22:51] Voice 4: That's good.

[1:22:53] Voice 12: So it's moved.

[1:22:54] Voice 12: second second but need for a discussion all those in favor that carries that's

[1:23:01] Voice 12: our first decision awesome thank you a good place to start this also want to

[1:23:06] Voice 12: back recognize Margo come on this joining us thank you for coming in and

[1:23:13] Voice 12: helping us today player one okay so I think that concludes business arising

[1:23:19] Voice 12: for the minutes I'm just going to ask we're at 12 o'clock we have a great

[1:23:26] Voice 12: schedule for 1250 and I'm just going to continue to work towards that objective

[1:23:31] Voice 12: before okay continue this time looking to staff to as well I see nodding and so

[1:23:39] Voice 12: let us get to the first couple of business items here development

[1:23:44] Voice 12: variance permits so 8.1 is gabriella development variance permit 2022.5 and this is um a buster

[1:23:52] Voice 12: at 663 balsam street we have a staff report i'll ask if the applicant is here

[1:23:58] Voice 12: good thank you for joining us today um staff is going to provide us a report on the assessment

[1:24:03] Voice 12: and the recommendations thank you and um and then i'll look to you to see if you have any

[1:24:08] Voice 12: additional comments focus and then we'll have a conversation here trustees may

[1:24:16] Voice 12: have some questions for you as well as for staff and then we'll have a

[1:24:19] Voice 12: conversation at this table about how we're going to advance it so thank you

[1:24:22] Voice 12: for being here so who's gonna pick up this one I think Margo excellent thank

[1:24:29] Voice 12: you for joining us over to you for your

[1:24:45] a development variance permit application by the

[1:24:48] Voice 15: Gabriela Island LTC to authorize two

[1:24:52] Voice 15: variances to the Gabriela Island Land Use By-law. First is a variance to the requirement

[1:24:57] Voice 15: for any structure to be sited a minimum of 15 meters from and 1.5 meters above the natural

[1:25:04] Voice 15: boundary of any wetland for the siting of existing septic tanks, as well as a pump chamber

[1:25:11] Voice 15: and a culvert, as well as a proposed sewage pipe.

[1:25:17] The second variance is to the requirement that a

[1:25:20] Voice 15: septic sewage disposal field must be sited

[1:25:23] Voice 15: a minimum of 30 meters from the natural boundary of the wetland for the siting of a new proposed septic field.

[1:25:30] Voice 15: So the subject property is located at 663 Balsam Street and is 0.41 acres in size.

[1:25:37] Voice 15: There's a 100 meter square natural spring fed wetland or swamp near the middle western part of the property.

[1:25:46] Voice 15: That means the definition of a stream under the Water Sustainability Act.

[1:25:51] Voice 15: And that has been determined by an applied ecologist and geospatial analyst from Tributary Environmental Consulting Incorporated.

[1:25:59] Voice 15: So this application is the result of a BILAP compliance and enforcement action for works undertaken without a permit.

[1:26:06] Voice 15: specifically the installation of those three septic tanks and the setback to the natural

[1:26:10] Voice 15: boundary of the wetland in the spring of 2022. so staff recommends that the gabriel island local

[1:26:18] Voice 15: trust committee approve issuance of this development variance permit for the following reasons

[1:26:24] Voice 15: in the one replacement of the subject field the pipes tanks and culvert are all required for

[1:26:30] Voice 15: development of the lot and their location has been recommended by qualified professionals

[1:26:35] Voice 15: As well, the applicant will be taking extra steps to prevent damage to the wetland, including

[1:26:41] Voice 15: ensuring proper stormwater drainage, moving the proposed house further back from the wetland,

[1:26:47] Voice 15: upgrading from a Type 2 to a Type 3 septic system, and restoring vegetation along the

[1:26:53] Voice 15: edge of the wetland where development has already occurred.

[1:26:58] Voice 15: Another rationale for approving this development variance permit is that the proximity of the

[1:27:05] Voice 15: wetlands to other surrounding wells and the topography of the property limits the ability

[1:27:11] Voice 15: to comply with regulations as well there will be little to no potential impacts from granting this

[1:27:17] Voice 15: variance and the variances do not challenge the intent of the regulation thank

[1:27:23] Voice 12: you thank you very

[1:27:25] Voice 12: much margo um mr buscarter is it um do you have any remarks uh no no okay thank you very much

[1:27:33] Voice 12: so trustees do you have any questions for staff or the applicant no

[1:27:38] Voice 3: um very thorough report and

[1:27:40] Voice 3: really appreciate it thank you i

[1:27:43] Voice 4: just had a question two questions actually so the septic

[1:27:47] Voice 4: tank lids were they already in place because that's next to the proposed septic field

[1:27:53] Voice 4: there's a different so is there there isn't already septic on there

[1:27:57] Voice 15: isn't a subject field

[1:27:58] Voice 15: there's just

[1:27:59] Voice 15: the septic tanks have been installed that was the trigger for the

[1:28:04] Voice 15: bylaw enforcement action installation of those three septic tanks okay

[1:28:08] Voice 4: so yeah so

[1:28:12] Voice 4: interesting so the septic tank lids were placed right next to the wetland and

[1:28:16] Voice 4: then because it was determined this was only a seasonally wet area and then that

[1:28:23] Voice 4: was changed after the fact when further investigation happened so is it just just for my

[1:28:33] Voice 4: peace of mind um we're not putting the proposed septic field where those septic tank lids are

[1:28:39] Voice 4: just for convenience that's actually the best place on the property for them yeah through the

[1:28:44] Voice 4: chair that that's what the

[1:28:46] Voice 15: tributary environment consulting report the wetland assessment report

[1:28:50] Voice 15: for it determines okay

[1:28:52] Voice 4: yeah i'm satisfied it seems very thorough okay

[1:28:57] Voice 12: so there's a motion there in

[1:28:59] Voice 4: the

[1:28:59] Voice 12: top of the report that if you're comfortable with advancing that that would be a good thing

[1:29:04] Voice 12: i

[1:29:04] Voice 3: move that the gabriel island local test committee approved issuance of development

[1:29:09] Voice 3: variance permit gb dvp 2022.5 so

[1:29:16] Voice 12: moved you have a secondary secondary victoria elliott

[1:29:18] Voice 12: Any further discussion? All those in favor? So that carries unanimously. Thank you very much. Thank you, sir.

[1:29:26] Voice 12: Thank you.

[1:29:27] Voice 12: Next item on our agenda is at 6.8.2, Gabriola Development Variant Permit 2017.1 and Gabriola Development Permit 2017.2.

[1:29:40] Voice 12: That's Western, Acorn Island. Do we have a staff report? Is the applicant here?

[1:29:46] Voice 5: Yes.

[1:29:46] Voice 5: Thank you for joining us.

[1:29:48] Voice 12: I'm the lawyer for the applicant.

[1:29:50] Voice 12: Okay, that's fine.

[1:29:51] Voice 12: Will you

[1:29:51] Voice 12: speak on their behalf?

[1:29:52] Voice 12: Yes.

[1:29:53] Voice 12: Excellent.

[1:29:53] Voice 12: And so you've seen the process here just now.

[1:29:56] Voice 12: We have a staff report.

[1:29:57] Voice 12: Opportunity to confer the recommendations.

[1:29:59] Voice 12: Thank you.

[1:30:01] Voice 12: and then we'll have a conversation here and the trustees may have questions away so this one now

[1:30:13] Voice 12: all right now so that's on page 80 of our agenda and step on bow is the planner

[1:30:33] Voice 16: thank you so the purpose of the report is to present

[1:30:36] Voice 16: erosion and sediment control submitted by the owner of the subject property to the acorn island

[1:30:43] Voice 16: and there is a restrictive covenant listed and attached to the staff report

[1:30:48] Voice 16: registered on title granted to the Local Trust Committee that requires submission of this

[1:30:53] Voice 16: report so this is for you to determine that it is sufficient whether or not it's

[1:30:58] Voice 16: sufficient to meet the objectives of this covenant and the requirements of the

[1:31:04] Voice 16: environmental covenant not only require the submission of this report but also

[1:31:08] Voice 16: a previously approved re-magetation plan by the previous local trust committee.

[1:31:13] Voice 16: So this baseline erosion and sediment control analysis was prepared by a hydrogeological

[1:31:19] Voice 16: engineer and the analysis of that report is intended to provide baseline information on

[1:31:24] Voice 16: the impact of a rip raft wall that has been installed and recommend any future monitoring

[1:31:29] Voice 16: necessary to determine if the wall is having a cumulative negative impact on the surrounding

[1:31:35] Voice 16: shoreline.

[1:31:36] Voice 16: staff's analysis is that this particular report meets the requirements of the government

[1:31:43] Voice 16: and the engineer's analysis states that the toe of the wall is located at the high water elevation for a large tide

[1:31:49] Voice 16: and the annual peak water level is slightly higher than this particular elevation

[1:31:54] Voice 16: and the result is that the waves reaching the wall are in shallow water and expected to be weak

[1:31:58] Voice 16: with reflected flows not strong enough to move the upper beach materials

[1:32:02] Voice 16: The field observations by the engineer also found that there was no erosion or scouring

[1:32:08] Voice 16: near the toe of this rock armouring.

[1:32:10] Voice 16: So although the analysis anticipates that the rock wall is likely reducing erosion of

[1:32:16] Voice 16: the shoreline, it does recommend site inspection be conducted in five years' time.

[1:32:22] Voice 16: So that recommendation is consistent with the requirement of the covenant that erosion

[1:32:26] Voice 16: and sedimentation processes be monitored for at least five years.

[1:32:30] Voice 16: So if the LTC agrees with the staff recommendation in the report, the owner will conduct the recommended monitoring in the five-year time frame, submit the report back to the local trust committee.

[1:32:40] Voice 16: We use a digital application monitoring tool to flag these types of applications so that it's automatic regardless of who's in the offices to ensure that there's a link to action for 2027 to follow up on this particular requirement.

[1:32:58] Voice 16: So the staff recommendation is on page one of that report.

[1:33:01] Voice 16: I'm happy to try to vet any questions that you have.

[1:33:04] Voice 16: And Stephen has answered that the agent for the applicant is here.

[1:33:08] Voice 12: Can I just ask, I'll go to the applicant first.

[1:33:12] Voice 12: Do you have any additional remarks?

[1:33:16] Voice 12: No, recommendations support the staff report.

[1:33:19] Voice 12: Okay, thank you very much for joining us.

[1:33:21] Voice 12: So then Trustee Yates, over to you.

[1:33:24] Voice 3: Again, thank you so much for this very comprehensive report.

[1:33:27] Voice 3: it. I've actually been watching this one for a long time.

[1:33:32] Voice 3: Just a really quick question on next steps.

[1:33:37] Voice 3: If the LTC agrees with the staff recommendation, the owner will conduct the recommended monitoring.

[1:33:46] Voice 3: Is that like the fox looking after the chicken coop or am I missing something here? Well but

[1:33:54] Voice 16: just as this report's been prepared by a qualified professional to ascertain the

[1:33:59] Voice 16: work the same would be true in the five-year time frame but that work needs to be undertaken

[1:34:03] Voice 16: by a qualified professional and i'm very happy yeah thank

[1:34:08] Voice 12: you any questions toby no so would

[1:34:11] Voice 12: one of you like to make a motion sure

[1:34:14] Voice 3: the gabriela island local test committee approved the baseline

[1:34:19] Voice 3: erosion and sediment control analysis prepared by great pacific engineering and environment

[1:34:26] Voice 3: and attached to this report as attachment 1 is sufficient to meet requirement 5B of Covenant CA-793-9129.

[1:34:41] Voice 12: Okay, so moved and seconded. Any discussion? All those in favor? So that carries unanimously.

[1:34:48] Voice 12: And we have a second development permit here associated with this report. I'm just wondering what page is it on?

[1:34:55] Voice 16: No, that's just the historic. It was already approved.

[1:34:58] Voice 12: Oh, so we don't need to do the GB 2017.2, is that what you're saying?

[1:35:04] Voice 16: We just did a big one island.

[1:35:07] Voice 16: Yeah, but that's part of it.

[1:35:09] Voice 16: Okay,

[1:35:10] Voice 12: so I don't need to worry about that.

[1:35:11] Voice 12: Yes, sir.

[1:35:12] Voice 12: All right, thank you very much.

[1:35:13] All right, so that concludes the applications and referrals.

[1:35:20] Voice 12: So thank you, sir, for joining us today.

[1:35:22] Voice 12: Good luck with that project.

[1:35:24] Voice 12: it looks like a lovely item official local local trust committee projects is our next item and

[1:35:31] Voice 12: at 9.1 is the official community plan is to be a land use bylaw targeted review for

[1:35:37] Voice 12: discussion it's on page 143 of your agenda this is a business budget funding request short from

[1:35:50] Voice 12: business case and so i'll just go to sonia to help us with that i guess you know the obvious

[1:36:06] Voice 12: question is, is there still an interest of the LTC to pursue this?

[1:36:09] Voice 12: That's right. So this was submitted

[1:36:11] Voice 16: to the business case, as you saw

[1:36:13] Voice 16: in the package of all the business cases. So this was submitted at the time

[1:36:18] Voice 16: so this has been attached to your first business email to determine whether or not

[1:36:21] Voice 16: there are any problems with this business case or project

[1:36:26] Voice 16: that you wish to deliberate, discuss

[1:36:29] Voice 16: and provide direction to staff on the next steps.

[1:36:33] Voice 16: And

[1:36:38] Voice 12: obviously there was a big discussion at the Financial Planning Committee last Friday.

[1:36:44] Voice 12: And trustees, what do you think today?

[1:36:51] Voice 4: I would like to make a proposal, but it sort of depends on how this committee wants to approach priority setting in the community.

[1:37:05] Voice 4: and so that's why I requested we add this as a conversation how do we decide

[1:37:12] Voice 4: to set which which are our priorities for the term my understanding of this

[1:37:20] Voice 4: OCP review because I've been part of the process as a member of the housing

[1:37:25] Voice 4: Advisory Planning Commission for the last four years is all of the lingering

[1:37:30] Voice 4: projects that have not been finished and sort of were listed and then everything

[1:37:36] Voice 4: was going to be satisfied with this comprehensive OCP review and my

[1:37:43] Voice 4: thought is that this is absolutely a priority for me it's something I talked

[1:37:51] Voice 4: a lot about during my campaign for election I know it's a priority for the

[1:37:55] Voice 4: community. We keep making exceptions to bylaws because they're not meeting, our bylaws are not

[1:38:02] Voice 4: meeting the needs of the community. But I'd like to spend, I'd like to propose spending a little

[1:38:07] Voice 4: more time designing the process of our OCP review. Spend more time in the definition and education

[1:38:14] Voice 4: phase. And this kind of comes from advice from another trustee that's in the middle of their OCP

[1:38:21] Voice 4: review right now and there's a lot and they wished they had spent more time

[1:38:27] Voice 4: designing the process with the community and so there are two reasons for that my

[1:38:33] Voice 4: rationale is the regional planning team is sort of just getting started we've

[1:38:39] Voice 4: heard that there's only two regional planners they need to fill a third staff

[1:38:42] Voice 4: position and director Stefan Cermak has said that it's going to be April by

[1:38:49] Voice 4: by the time they're really operational

[1:38:51] Voice 4: in terms of regional planning,

[1:38:53] Voice 4: and that includes the OCP reviews that are scheduled.

[1:38:58] Voice 4: So ours is kind of thrown into the mix as the first one,

[1:39:01] Voice 4: but I'd like to know, actually,

[1:39:04] Voice 4: what is the process of deciding, prioritizing OCP reviews?

[1:39:11] Voice 4: Gambier got one, Thetis got one.

[1:39:14] Voice 4: Thetis has the newest, most recent OCP,

[1:39:16] Voice 4: I think, in the Islands Trust area.

[1:39:18] Voice 4: so I wouldn't want to put Gabriel as first just because we have all these

[1:39:22] Voice 4: issues there's a lot of other community so I want to

[1:39:25] Voice 4: understand and really give

[1:39:28] Voice 4: the regional planning team a chance to get get running and going and I think

[1:39:35] Voice 4: the second so that's my first reason my second is this community really needs to

[1:39:43] Voice 4: to get to know one another.

[1:39:46] Voice 4: We've had a lot of new folks move here

[1:39:48] Voice 4: in the last two to three years.

[1:39:51] Voice 4: A lot of people don't even know what our OCP is,

[1:39:54] Voice 4: why it was crafted the way it was,

[1:39:57] Voice 4: the rationale at the time,

[1:40:00] Voice 4: and we haven't had a chance to really understand

[1:40:03] Voice 4: the systemic problems that it's failing to address.

[1:40:08] Voice 4: So my proposal is that we push this forward

[1:40:13] Voice 4: into the next fiscal 24-25 and that in this year we set aside three to four

[1:40:23] Voice 4: special engagement sessions perhaps quarterly and budget for them and we

[1:40:31] Voice 4: could ask I don't know if this is possible but ask our advisory planning

[1:40:37] Voice 4: Commission to lead some discussion on four potential topics and I'm totally

[1:40:45] Voice 4: open to other ideas the genesis of our OCP how did it come to be just for our

[1:40:51] Voice 4: new community members like where are we coming from to bring in some ideas from

[1:40:56] Voice 4: other OCPs Highlands and Saanich have amazing OCPs that have really good

[1:41:03] Voice 4: climate change mitigation and adaptation pieces of them three define the problems

[1:41:10] Voice 4: that we that are coming up in this OCP that are not meeting the needs of the

[1:41:14] Voice 4: community and four have a think about the process how does this community want

[1:41:20] Voice 4: to engage is it with a consultant is it going to be $60,000 is it going to

[1:41:26] Voice 4: require $100,000 do we need a special tax requisition to fund that and is the

[1:41:32] Voice 4: community willing to do that i think there's a lot of work that we can do in the meantime with

[1:41:39] Voice 4: a smaller budget to do with engagement and communication to prepare the ground so that

[1:41:45] Voice 4: when we start the work the community understands what's happening and we can actually dive in and

[1:41:52] Voice 4: people understand the process so that is my proposal it's

[1:41:57] Voice 3: kind of a big one quick question

[1:41:59] Voice 3: for the staff, if we delay it into the next fiscal,

[1:42:04] Voice 3: do we lose any potential funding?

[1:42:08] Voice 3: Because we are desperate to get this done in a larger sense.

[1:42:13] Voice 3: It is 25 years old.

[1:42:17] Voice 3: Do we lose our place in the funding if we push it?

[1:42:25] Voice 3: Because I agree with Toby for quite a few reasons.

[1:42:30] Voice 3: I have some other comments to make.

[1:42:31] Voice 3: but I sure don't want to I sure don't want it to mean that we actually lose I

[1:42:38] Voice 3: think we can talk

[1:42:38] Voice 4: about the funding discussion from our perspective on the

[1:42:43] Voice 4: financial planning side what was discussed last Friday feels

[1:42:48] Voice 5: like a year

[1:42:50] Voice 4: ago I mean the

[1:42:53] Voice 12: meeting that finished at 2 o'clock in the morning

[1:42:54] Voice 4: yes yeah

[1:42:56] Voice 12: so

[1:42:58] Voice 4: let's put aside

[1:42:58] Voice 3: the funding for a second and deal with um okay so um yes we we need to update our

[1:43:05] Voice 3: ocp there are legislative requirements there's climate change there's first nations and and

[1:43:11] Voice 3: particularly with first nations involvement that requires a lot of help

[1:43:17] Voice 3: professional yeah

[1:43:21] Voice 3: And then there's the overall community input where

[1:43:27] Voice 11: we want to hear

[1:43:30] Voice 3: from the community on what they think we should keep in the official community plan, what we should update,

[1:43:38] Voice 5: what we're missing.

[1:43:40] Voice 3: So that part of it, now I think because my fellow trustee and I have been involved in many discussion groups on the island,

[1:43:51] Voice 3: it's that part of it, the engagement part, where I think we have groups on Gabriela that could do a dynamite early discussion on how to engage the community

[1:44:08] Voice 3: and what our priorities are.

[1:44:11] Voice 3: Like you listed four, and there may be others.

[1:44:15] Voice 3: So, for example, there's the Health and Wellness Collaborative,

[1:44:19] Voice 3: which represents 52 agencies and groups.

[1:44:23] Voice 5: And

[1:44:24] Voice 3: when they have a big, big meeting in the community hall,

[1:44:28] Voice 3: there's, I don't know, 80 people there.

[1:44:32] Voice 3: There's Gabriel and Cox.

[1:44:34] Voice 3: When they have a meeting on climate change, for example,

[1:44:37] Voice 3: The community hall is full.

[1:44:39] Voice 3: So I'm pretty sure we have groups on this island that are pretty representative of most

[1:44:48] Voice 3: people who could have initial conversations for perhaps a year, you know, until the next

[1:44:55] Voice 3: fiscal year, about how will we do our community plan review?

[1:45:02] Voice 3: What will the process be?

[1:45:04] Voice 4: And have some input into that process so that

[1:45:07] Voice 4: there's buy-in when we go to...

[1:45:09] Voice 4: Tomorrow

[1:45:10] Voice 3: we actually hire a consultant and do all of that expensive stuff.

[1:45:15] Voice 3: I think we have the ability to do some really cheap stuff on our own to head us at least in the right direction.

[1:45:23] Voice 3: Publix.

[1:45:24] Voice 3: Publix would be great.

[1:45:25] Voice 10: Because the track goes both ways.

[1:45:27] Voice 11: You know, we respect you.

[1:45:30] Voice 12: I need to

[1:45:31] Voice 8: keep the conversation at the table here.

[1:45:33] Voice 12: You know, the track goes both ways.

[1:45:36] Voice 12: Understood.

[1:45:37] Voice 8: Yeah.

[1:45:39] Voice 12: So, I'm just going to toss in a couple of ideas and maybe point out one thing, and focusing

[1:45:51] Voice 12: actually singularly on today's agenda is, you know, you started off talking about the

[1:45:56] Voice 12: fish and hungry plan, which is great, and how that dovetails in to the work that we

[1:46:00] Voice 12: have got going, which indeed we've got a strategic planning process here, obviously that dovetails

[1:46:05] Voice 12: into that, and then we've already said let's talk about the strategic plan and with our

[1:46:09] Voice 12: future projects so that all obviously all flows into that um i really like what you started off

[1:46:17] Voice 12: saying and that let's linger in that definition phase because this the investment is in figuring

[1:46:23] Voice 12: out what it is we're going to do

[1:46:24] Voice 12: and of course as we suggested earlier with the heritage project

[1:46:30] Voice 12: is that we also need to engage with nations at that initial stage to understand their part in

[1:46:38] in that, what I'm now calling collaboration.

[1:46:42] Voice 12: Others are calling it collaboration.

[1:46:44] Voice 12: I didn't start it.

[1:46:45] Voice 12: But just note that you also suggested at the beginning there

[1:46:48] Voice 12: that what's in the projects list here is a targeted review,

[1:46:52] Voice 12: and you used specifically the word comprehensive review.

[1:46:54] Voice 4: It was, I believed it was supposed to be a comprehensive review.

[1:46:59] Voice 12: It says targeted review on the agenda,

[1:47:01] Voice 12: so I don't know what the agenda is.

[1:47:02] Voice 3: Well, the money, $60,000, is not a comprehensive review.

[1:47:06] Voice 12: No.

[1:47:06] Voice 12: It is.

[1:47:06] Voice 3: Oh, my gosh, it is a targeted review.

[1:47:08] Voice 3: sorry yeah

[1:47:08] Voice 4: yeah okay and

[1:47:10] Voice 12: so targeted review certainly something can be done locally um

[1:47:14] Voice 12: comprehensive review is something ideally we would want to do more broadly embracing um federation

[1:47:20] Voice 12: yeah corrections yeah um but i i want to say and you know i don't know at the regional

[1:47:27] Voice 12: zupanak what do you think about the luskegee island situation is another example that's up

[1:47:32] Voice 12: there where um ostensibly the skiddy island community association led the community engagement

[1:47:40] Voice 12: process for that community and then brought it to the ltc because of course the ltc and the same

[1:47:46] Voice 12: thing applies here we have a legislative responsibility associated with the official

[1:47:51] Voice 12: community plan creation but there you know we're in a new world we're thinking about doing things

[1:47:55] Voice 12: differently we're in fiscal restraint times as well and certainly in

[1:48:01] Voice 12: opportunities to to be more creative think of the box or out there but we

[1:48:07] Voice 12: need to do it in a way that means our legislative responsibilities because

[1:48:11] Voice 12: lots of people are watching that closely to be sure that we're not running a

[1:48:16] Voice 12: file of our work

[1:48:20] Voice 4: the success of this business case specifically rested on that

[1:48:29] Voice 4: First Nations capacity and interest to engage may not align with project

[1:48:32] Voice 4: timelines so again to say let's go ahead with this business case and approve it

[1:48:39] Voice 4: dedicate resources when we haven't had that conversation yet the number one

[1:48:46] Voice 4: the issue and opportunity listed is to strengthen relations with First Nations

[1:48:50] Voice 4: honoring the honest trust reconciliation it's all to do with connecting with

[1:48:54] Voice 4: First Nations so if we are going to do really good work can we look at

[1:49:00] Voice 4: co-designing a process with the name of First Nation so that we're not doing

[1:49:08] Voice 4: land-use planning in the usual format of here's here's our idea of what our

[1:49:14] Voice 4: community is excluding the first nations but could this be a pilot project in

[1:49:22] Voice 4: co-designing

[1:49:23] Voice 5: a

[1:49:24] Voice 4: process I don't know but if you look at the language in this

[1:49:28] Voice 4: business case it sets it up to do that but yet we haven't it would be a rush to

[1:49:33] Voice 4: sort of say hey first you know so they look are you ready for this right now

[1:49:38] Voice 4: which because it would start in March 2023 so I just want to ask that question

[1:49:43] Voice 4: has the due diligence been done to, I don't know, how do you think?

[1:49:50] Voice 12: You know, I would just say anything is possible.

[1:49:54] Voice 12: I know.

[1:49:55] Voice 4: It's exciting.

[1:49:55] Voice 12: It all depends on how

[1:49:56] Voice 12: you want to wait and what has to happen, what are all the dominoes that need to be in place in order to facilitate that,

[1:50:03] Voice 12: because currently the legislation we have, and I'll just say the colonial legislation that we have,

[1:50:09] Voice 12: doesn't embrace that right level of collaboration that we are bringing

[1:50:15] Voice 12: ourselves to come to understand is necessary okay and so we have to figure

[1:50:21] Voice 12: that out so it's going to pause that because there's lots of conversation

[1:50:25] Voice 12: there I've always thought that since we went to a four-year time the most

[1:50:31] Voice 12: valuable thing we can do is take that first from where we had three years

[1:50:34] Voice 12: before is take that first year and think about what we're going to do and do and

[1:50:38] Voice 12: and linger around in understanding our role and our work,

[1:50:40] Voice 12: and our

[1:50:41] Voice 12: responsibilities, and community needs.

[1:50:43] Voice 12: And then in the second year, as you're suggesting,

[1:50:47] Voice 12: is move into that,

[1:50:49] Voice 12: get that, okay, now we understand, let's get the work done.

[1:50:52] Voice 12: And indeed, in a year's time,

[1:50:55] Voice 12: I have no idea or any way of predicting

[1:50:57] Voice 12: what the conversation between the province

[1:50:59] Voice 12: and the Outage Trust will be,

[1:51:01] Voice 12: what the province's outlook on where they're going

[1:51:04] Voice 12: with respect to their commitments to DRIPA,

[1:51:07] Voice 12: which are significant and I'll just say historically ever since the Alms Trust

[1:51:12] Voice 12: was created back in 1974 the commitments about First Nations was has always been

[1:51:17] Voice 12: there we've not implemented it and so it's time like we're not going backwards

[1:51:22] Voice 12: anymore we're going forwards yeah so want to do that but I can't tell you and

[1:51:27] Voice 12: I don't think staff can tell you what that path looks like and so there is

[1:51:33] Voice 12: opportunities for us and for you particularly to engage with the community

[1:51:37] Voice 12: of this means to figure out how we forward are we going to lose time

[1:51:41] Voice 12: respect to what Susan has said yes or no well they think council is trying to

[1:51:49] Voice 12: figure it out too and we'll see I don't know Stephanie I think probably the

[1:51:56] Voice 12: advice is going to come from step on CIRMAC and how he sees that regional

[1:52:00] Voice 12: planning body actually getting going.

[1:52:05] Voice 12: If

[1:52:06] Voice 4: I may, the Salisbury Island OCP review and I think it's CDF and wildfire mitigation

[1:52:12] Voice 4: project seems to be an evolving, really involved piece of work and I kind of want to see what's

[1:52:20] Voice 4: going to come out of that to help inform our process and the discussion of resources at

[1:52:27] Voice 4: at the financial planning committee meeting,

[1:52:32] Voice 4: I think the budget for projects,

[1:52:35] Voice 4: which included Gabriel's OCP review, was over $450,000.

[1:52:40] Voice 12: Close to 500, yeah?

[1:52:41] Voice 4: Close to 500, we recommended

[1:52:43] Voice 4: to cap it at 250.

[1:52:46] Voice 4: Salt Spring's anticipated cost with their OCP review

[1:52:50] Voice 4: is 250,000 in the next year.

[1:52:53] Voice 4: So there isn't an unlimited amount of money

[1:52:56] Voice 4: to spend and so what my thought was pause on new projects and i offered this to the committee

[1:53:03] Voice 4: ours was the only one listed as a new project do some groundwork invest in community engagement and

[1:53:10] Voice 4: communication do some information gathering for instance census data is going to be valuable and

[1:53:17] Voice 4: people who are living in secure and unregulated housing what was brought forward at the last

[1:53:23] Voice 4: LTC meeting under the trustees was a recommendation that this is a different

[1:53:28] Voice 4: discussion perhaps but how how can we plan for a community that we don't know

[1:53:33] Voice 4: how people are living right now and can we do some outreach and learn in a safe

[1:53:40] Voice 4: respectful way not you know these are vulnerable people living in unregulated

[1:53:45] Voice 4: housing situations but how can we learn what the true needs are of the community

[1:53:50] Voice 4: before we march into an LCP review. So getting some understanding of the

[1:53:56] Voice 4: current status and then build relationships with SNNMWC and other

[1:54:00] Voice 4: First Nations in the trust area and is there a possibility of co-developing

[1:54:04] Voice 4: planning processes. So this is moving into the priorities piece but I want,

[1:54:09] Voice 4: I've done a lot of thinking about how could we, so my proposal is that this

[1:54:14] Voice 4: year we look at budgeting for three to four special engagement sessions like

[1:54:18] Voice 4: community information sessions could we have the sorry APC leave them and

[1:54:28] Voice 4: strategize how to do it can we do a lot of thinking about defining how to

[1:54:37] Voice 4: present our OCP to the community what kind of professional help is needed in

[1:54:42] Voice 4: indigenous non-indigenous relations and really design the process with the

[1:54:48] Voice 4: community so that's my my thought just i know it's a lot so

[1:54:53] Voice 12: i'm just gonna just ask sonya

[1:54:56] Voice 12: um because of your i think that there's just there's um threads of a strategy there which

[1:55:03] Voice 12: is worthwhile considering i guess my question is whether the apc is the right body to do that

[1:55:08] Voice 12: the apc specifically takes specific directions from the ltc to say what do you think about this

[1:55:16] Voice 12: by what do you think about that not really the role of doing community in

[1:55:22] Voice 12: fact I think probably policy why don't do community I think certainly they

[1:55:27] Voice 12: consulted the public on specific bylaws but not more broadly on community

[1:55:32] Voice 12: planning and it is maybe something that is better other projects would be

[1:55:37] Voice 12: something that staff would work with us is it up to you see to figure out how

[1:55:41] Voice 12: that's going to work and how you're going to engage with or without a

[1:55:45] Voice 12: consultant with autonomous local bodies that may be better strategically

[1:55:51] Voice 12: placed to do that kind of thing and then provide reporting on Salt Spring you

[1:55:58] Voice 12: know they struck these task forces you know

[1:56:02] Voice 12: which had mixed results and you

[1:56:04] Voice 12: know certainly we got lots of great information they did fabulous work there

[1:56:10] Voice 12: was some difficulty with process and things at the beginning but we got some

[1:56:14] Voice 12: reporting uh in the end and what the new ltc is going to do whether that will be yet to be seen

[1:56:19] Voice 12: and you know i've got a segue into just saying that all of these ltcs is one that salt spring

[1:56:26] Voice 12: have now a new membership and whether or not they continue on the same path that has forged before

[1:56:31] Voice 12: is in question but i'm just wondering uh loud uh for acting regional planning manager zupanik to

[1:56:39] Voice 12: chime in about what might be the best way for the LTC to start putting its

[1:56:47] Voice 12: thoughts around that community engagement process. Peter,

[1:56:51] Voice 3: can I just make a really quick comment before we get to some of

[1:56:54] Voice 3: this advice? I would definitely not put this out to the LTC to do it. That would be the one thing I would say absolutely not. Oh, okay.

[1:57:02] Voice 3: I would find another larger body on the island.

[1:57:07] Voice 3: yeah

[1:57:08] Voice 12: my tendency would be to think that it seems like an obvious place to go but

[1:57:13] Voice 12: is not the intention of it you can see is my feeling I don't want to put you in a position

[1:57:20] Voice 12: to

[1:57:20] Voice 16: write an offer if it's helpful that's great my first question was around the

[1:57:26] Voice 16: money go the request for the $60,000 for this next fiscal would that be

[1:57:32] Voice 16: withdrawn or are you intending to continue with the council to consider

[1:57:40] Voice 4: So at the Financial Planning Committee meeting, we decided to put forward, so the budget that's going to Trust Council includes a cap of $250,000 on all regional projects.

[1:57:54] Voice 4: And so we left it because the Regional Planning Committee hasn't yet met.

[1:57:59] Voice 4: We didn't want to make decisions on which projects would be next because Denman had different perspectives.

[1:58:06] Voice 4: is a big we don't know where the trustees are at like chair lincoln's just said so okay um

[1:58:13] Voice 4: it it probably should be it's included in the trust council it will

[1:58:17] Voice 12: be at this point

[1:58:18] Voice 4: it is at

[1:58:19] Voice 4: this point so it's still under consideration but it probably would be withdrawn just because there's

[1:58:25] Voice 4: a there's a cap down but

[1:58:27] Voice 16: what you described requires financial resources right that's the

[1:58:32] Voice 16: key is that well

[1:58:34] Voice 4: when i had a conversation with director cermak um he suggested that there could

[1:58:40] Voice 4: a lot could be done with our five thousand dollar ltc budget and my question was we actually have

[1:58:46] Voice 4: leftover spending from this carryover doesn't carry over shoot i was like well because so

[1:58:55] Voice 4: just looking at the budget there was a thousand dollars communication budget and it seemed to

[1:59:01] Voice 4: totally $6,000. So anyway.

[1:59:04] Voice 4: Yeah, that's all gone as

[1:59:06] Voice 16: of March. So we'll be using the e-housing options review. That's

[1:59:10] Voice 16: a small $1,500 budget left. So that'll be for the materials for the destiny donation

[1:59:16] Voice 16: package that we're doing. So there won't be any over there, regardless what you're

[1:59:22] Voice 16: describing in terms of engagement or partnering or co-developing anything with First Nations

[1:59:28] Voice 16: Well,

[1:59:28] Voice 4: and there's pieces that we can pull from the reconciliation action budget to C2C funding through the UPCM to set up meetings with First Nations, and could we talk about reducing one of our regular LTC business meetings, like, say, having eight in one year instead of nine, and instead having three to four community information meetings, so we're about at the same place for LTC meetings.

[1:59:57] Voice 4: I don't know.

[1:59:58] Voice 3: I'd like

[1:59:58] Voice 4: to explore that.

[2:00:00] Voice 4: So

[2:00:01] Voice 3: my first thought was we're going to need that $50,000 to do any kind of engagement,

[2:00:06] Voice 3: regardless of who actually, you know, organizes the discussions.

[2:00:14] Voice 3: And even if we work together with a larger group, such as the Health and Wellness Collaborative,

[2:00:22] Voice 3: we need money to do that, to rent a hall for the day, to provide refreshments if need be.

[2:00:31] Voice 3: And we need money if we would like, if we could have First Nations involvement.

[2:00:38] Voice 3: The last Health and Wellness Collaborative I attended, not as a trustee,

[2:00:43] Voice 3: I was there on behalf of our community bus.

[2:00:48] Voice 8: We

[2:00:49] Voice 3: had two First Nations people at the

[2:00:52] Voice 3: table when I sat, and their involvement was invaluable.

[2:00:58] Voice 5: And

[2:00:59] Voice 3: we need more. But we need money to do that. So regardless of when we actually start the official OCP review, we both ran on a campaign promise to get this thing going. And we need to do that. And I think we're going to need that $60,000.

[2:01:22] Voice 3: notice

[2:01:23] Voice 4: but this this fiscal year is going to be a tough argument I just so

[2:01:31] Voice 12: let me um you

[2:01:32] Voice 4: can weigh in on this let

[2:01:33] Voice 12: me share you some of my thoughts here's

[2:01:38] Voice 12: a really tough conversation well I think it's challenging period financing all

[2:01:45] Voice 12: worth it needs to be done and shouldn't be done in my opinion I'm throughout

[2:01:50] Voice 12: throughout the Adams Trust area, the competition at FTC was very tough

[2:01:56] Voice 5: because

[2:01:57] Voice 12: there are certainly

[2:01:58] Voice 12: those on council, and I respect every one of them, the ones to see that annual budget

[2:02:06] Voice 12: requisition and that taxation ask to be reduced to the absolute minimum.

[2:02:12] Voice 12: And so, financial planning committee and I encouraged some bold actions and decisions

[2:02:18] Voice 12: decisions by FTC because, indeed, the only way we're going to do the work that we need

[2:02:23] Voice 12: to do is to be bold and carry forward what ideas we think should or shouldn't be conducted.

[2:02:30] Voice 12: And so now we have a proposal going forward to Council about a significantly, you know,

[2:02:36] Voice 12: in terms of significant, we're not talking the $2 million that somebody else wants us

[2:02:40] Voice 12: to cut the budget by, but I think close to $200,000 to $300,000 cut, which is significant.

[2:02:49] Voice 12: However, on the other side of the coin is that each and every LTC and each and every

[2:02:55] community

[2:02:56] Voice 12: that supports the work of the LTC also needs to be bold and make the ask that

[2:03:02] Voice 12: you think they are critical to be asked for and at the end of the day, as a federation,

[2:03:07] Voice 12: council would determine whether or not it wants to spend those money on those important

[2:03:11] Voice 12: things that supports community and the preserve and protect mandate.

[2:03:16] Voice 12: We've always done the absolute best we can and we'll continue to do so, but the work

[2:03:20] Voice 12: on the islands is, I would argue, is more critical today than it has ever been.

[2:03:26] Voice 5: And

[2:03:26] Voice 12: so we need to take that.

[2:03:27] Voice 12: So that said, sure, there's a budget and there's a proposal to put a cap, but as this LTC believes

[2:03:33] Voice 12: that that $60,000 or $30,000 is necessary in order for this community to be able to

[2:03:39] Voice 12: do the work that it feels is important, then you need to come to Council and be prepared

[2:03:42] Voice 12: the lobby for that.

[2:03:44] Voice 11: Let's do it by donation. I donate $5. If you'll step up and do 1% of your

[2:03:51] Voice 11: salary to have either Geraldine or David attend this meeting and open it. There's my $5. And I

[2:04:00] Voice 11: ask that you two donate 1

[2:04:03] Voice 11: % of your salary. And give it to them. I'm going

[2:04:07] Voice 12: to have to ask you to

[2:04:10] Voice 12: take your money back because we we tax you more than five bucks for that purpose but i appreciate

[2:04:16] Voice 12: your generous honor the

[2:04:18] Voice 4: honoraria will definitely be given to an elder who opens this meeting

[2:04:26] Voice 12: yes so

[2:04:28] Voice 4: so

[2:04:29] Voice 12: um yeah that's sort of a big picture view that um i'm

[2:04:35] Voice 4: just looking at the business

[2:04:35] Voice 12: I will support whatever you want to do.

[2:04:37] Voice 12: So the consultant,

[2:04:37] Voice 4: my concern is that it's not that it's needed,

[2:04:41] Voice 4: not that it's not needed.

[2:04:43] Voice 4: We do need money to do this well.

[2:04:46] Voice 4: The question is, you have $40,000 for a consultant contract

[2:04:52] Voice 4: to start the work that depends on First Nations being willing

[2:05:01] Voice 4: and wanting to participate.

[2:05:04] Voice 4: We don't know where they're at yet.

[2:05:06] Voice 4: and that the factors potentially affecting the timing of project deliverables

[2:05:11] Voice 4: are regional funding team capacity to manage the project.

[2:05:14] Voice 4: And so Stefan Cermak's report specifically said the scope and the amount of projects

[2:05:20] Voice 4: in the regional planning, the business cases that were sent forward,

[2:05:24] Voice 4: they don't have enough staff to cover the hours needed to do that.

[2:05:28] Voice 4: So my argument is do we want to start on a process now

[2:05:33] Voice 4: that does not necessarily have the staff support we don't know if we can get the

[2:05:40] Voice 4: budget for it and we don't know if we've got a willingness to engage with

[2:05:48] Voice 4: First Nation or do we do some work with some our local LTC budget and

[2:05:54] Voice 4: re-engage with our community I would really love to see us and this is going

[2:05:58] Voice 4: into the priorities engagement and communication with our community

[2:06:03] Voice 4: actually is it's just one of our top priorities that people meetings face to

[2:06:08] Voice 4: face again that we start talking about issues of importance if we build that

[2:06:12] Voice 4: rapport so that we can go into an OCP process so I just think there's too much

[2:06:18] Voice 4: risk in rushing this is my my feeling as a community member too I don't think

[2:06:28] Voice 4: we're gonna lose the money I think it's gonna be a hard argument to get the

[2:06:32] Voice 4: 60 000 right now as it is i'll be honest with you

[2:06:41] Voice 3: guys if we begin some engagement processes to find

[2:06:46] Voice 3: out how we want to do the ocp in a year from now where are we going

[2:06:53] Voice 16: to get the

[2:06:54] Voice 3: money for that

[2:06:55] Voice 16: through this budget yeah it has to come from this budget or your local i think it's four or five

[2:07:01] Voice 16: thousand dollars for a local trust committee that would be guaranteed from what i understand every

[2:07:06] Voice 16: your local trustee would have access to $5,000 to undertake minor work.

[2:07:13] Voice 16: That could very easily be used up by just dedicating monthly meetings with the First Nations representatives

[2:07:20] Voice 16: or to allocate some design co-development of an

[2:07:27] Voice 16: engagement piece with the community members.

[2:07:29] Voice 16: members so maybe we could easily do that and just focus that small budget on sort of identifying

[2:07:38] Voice 16: how to engage with something what is going to put that around understanding what that process

[2:07:43] Voice 16: how will

[2:07:43] Voice 5: that look

[2:07:44] Voice 16: and then this is supplemental to achieve whatever it is that process ends up

[2:07:51] Voice 16: determining is there going to be more frequent meetings is there only being targeted design

[2:07:55] Voice 16: nine meetings with them do you have any money left over for the public piece which is the

[2:08:00] Voice 16: residence of gabriel versus consulting with the nation's interests first it's sort of what

[2:08:07] Voice 16: what would you like to do first and depending on how much money you will have

[2:08:12] Voice 16: access to that

[2:08:13] Voice 16: will dictate whether or not you want to water down some of those efforts or you want to consolidate

[2:08:19] Voice 16: them and you know what we haven't seen happen yet is a local trust committee that has devoted an

[2:08:25] Voice 16: entire budget towards a very comprehensive First Nations preliminary

[2:08:32] Voice 16: consultation prior to determining what the objectives and the specific outcomes

[2:08:38] Voice 16: will be of the project and then advising the community that this hard work has

[2:08:42] Voice 16: been done there's there's a room to tweak it but here's now here's the piece

[2:08:48] Voice 16: that the community can speak to that the skeleton of the project has been

[2:08:52] Voice 16: been determined with the nations and now there's not a lot of room to go back and comment on

[2:09:03] Voice 16: that piece because that's been done and that's been done at a government to government level

[2:09:07] Voice 16: so now here's the public piece so we haven't seen that yet and we're all really curious

[2:09:11] Voice 16: to demonstrate to communities that might actually be a more efficient use of resources and also

[2:09:17] Voice 16: sort of curtail some of the debate that happens at a policy and regulatory level and this

[2:09:22] Voice 16: I mean, this is already kind of a pre-determined that a government-to-government level that these are the priorities, the housing-wise.

[2:09:28] Voice 16: There's a little bit of wiggle room in the community to discuss those issues, but, you know, the ship is sailing in this direction, and now we need to go that way.

[2:09:37] Voice 16: So I understand that Gambier is looking at that approach with Squamish in terms of their OCP reviews to really possibly causing that project's momentum

[2:09:45] Voice 16: momentum, and looking at working with Swamish specifically on designing the project to better

[2:09:52] Voice 16: suit their outcomes, and so it would be timely to see that piloted, for a number of reasons,

[2:09:59] Voice 16: specifically if you're only limited to a very small pocket of money, you know, we're keen

[2:10:06] Voice 16: to support local trust committees if they can be compensated for the significant amount

[2:10:11] Voice 16: of staff time that they have to devote to something like that.

[2:10:13] Voice 4: Well, I think the reconciliation budget, some of that budget has been devoted to referral fees and capacity funding for nations.

[2:10:22] Voice 4: And so the reconciliation budget, from what I understand from Director Frater, is not earmarked for specific projects.

[2:10:28] Voice 4: We're sort of protecting a pot of money for what necessary engagements need to take place.

[2:10:34] Voice 4: and then the conversation with the province is going to happen as to if we're going to do early

[2:10:39] Voice 4: meaningful engagement with nations before we start our community processes

[2:10:43] Voice 7: this

[2:10:44] Voice 4: is the opportunity

[2:10:46] Voice 4: for you to invest in this body to do it

[2:10:49] Voice 4: well so that can municipalities copy that so i really

[2:10:54] Voice 4: think stress is well positioned but i think we have to say pause on our normal operating

[2:11:00] Voice 4: procedures which is just you know tunnel vision look at our community we're in

[2:11:04] Voice 4: crisis we have housing ecological crises and all these things but bigger picture

[2:11:08] Voice 4: we're in unceded territories and we need to have that conversation first is this

[2:11:14] Voice 4: important to you do you want to be involved in the process so UBCM has a

[2:11:19] Voice 4: c2c funding $5,000 it's three times a year that we can apply for there is been

[2:11:25] Voice 4: interest in my email conversations with councillor Erwin Thomas she said yes

[2:11:32] Voice 4: that would be interesting so my plan was to go and speak to chief and council and

[2:11:37] Voice 4: say would this be something you'd like to apply for we can have a grant have

[2:11:41] Voice 4: some food together and discuss what are the priorities for our community in your

[2:11:45] Voice 4: community do we want to be involved in planning our OCP together so I'm pretty

[2:11:51] Voice 4: strategic I can figure out where to pull from different pieces I just want to see

[2:11:57] Voice 4: if there's an appetite for really designing this process and not

[2:12:05] Voice 4: abandoning it I'm the OCP review is badly needed but it needs to be done

[2:12:10] Voice 4: well and not just rushed into because there's a sense of urgency I certainly

[2:12:15] Voice 3: So I guess I'm back to the money question. Can the $60,000 be used to design a really, really good OCP process that goes to First Nations first? Or would the Financial Planning Committee say, no way, this is earmarked for your OCP review in the usual fashion?

[2:12:46] Voice 3: and because

[2:12:47] Voice 4: you know it just builds on so many assumptions to this business case that i i don't

[2:12:54] Voice 4: know like it really does assume that the nation's going to be ready to be involved right and the

[2:13:01] Voice 4: timeline is very tight and so it's like it's you know gambier has started their cp review and now

[2:13:08] Voice 4: you're saying well they're hitting pause so i'd like to hit pause but yeah again where's the money

[2:13:14] Voice 4: going to come from. So, can we modify this business case and ask for...

[2:13:19] Voice 11: I've got a great idea. Sorry, but I have to get this one

[2:13:22] Voice 4: in. Tax the home

[2:13:24] Voice 11: -based businesses

[2:13:25] Voice 11: on this island that operate free

[2:13:29] Voice 5: to

[2:13:30] Voice 11: the states, with no tax, no business taxes, and use that

[2:13:35] Voice 11: tax money. Only on Guerrero.

[2:13:38] Voice 11: Peter,

[2:13:39] Voice 3: do you have any ideas about pausing the actual OCP review, but not pausing the process of getting it going?

[2:13:49] Voice 12: Well, you know, I was sort of trying to figure out how to articulate sort of some big picture view that I see that encompasses some of this.

[2:14:05] Voice 12: I'm recognizing and keeping in mind that the ground is moving all the time.

[2:14:12] Voice 12: But there's a number of elements to this that are associated with strategic planning.

[2:14:24] Voice 12: The whole funding equation follows a couple of things. Is it on your strategic plan?

[2:14:31] Voice 12: Have you been funding this in previous terms? Is it a work in progress?

[2:14:35] Voice 12: Now the work in progress, I think, and feel free to jump inside.

[2:14:39] Voice 12: The work in progress is essentially any and all of the work that we do is OCP and LUV related.

[2:14:50] Voice 12: So if you're building a case for some kind of an OCP review,

[2:14:55] Voice 12: review, whether it's comprehensive or whatever the word was we use here, targeted, comes

[2:15:02] Voice 12: down to fulfilling the objectives in your strategic plan.

[2:15:07] Voice 12: And then, indeed, working as a federation, that strategic plan and that funding and that

[2:15:13] Voice 12: initiative and that more federated, wide perspective and view on having a reconciliation

[2:15:18] Voice 12: action plan and working broadly with many nations.

[2:15:22] Voice 12: It's not just one or two, it's many nations everywhere, and some carry more weight than others, you know, and that's just the nature of the landscape.

[2:15:33] Voice 12: So I think that it's not unreasonable to consider that you might change your perspective on that.

[2:15:39] Voice 12: I don't know that you need to change what it's called, although you need to be sure that you're setting your expectations,

[2:15:44] Voice 12: And I think that's where you linger in the development phase is get that vision figured out and then move towards that vision.

[2:15:52] Voice 12: And in terms of the funding piece, you come to council articulating that this has been on the top projects list, it's been on the strategic plan, we've invested this money already, we saw community funding, we've done these things, and we need this more money to keep going.

[2:16:08] Voice 12: So, that lingering in the definition stage costs money too, and so you kind of have to figure that out, and whether or not, you know, certainly keep the $60,000 business case on the table, and when it comes down, because what you're going to see unfold at council is every LTC is going to be looking to squeeze another piece in, another piece in, another piece in, and so ideally, in the meantime, we've maybe, well, let me just pause for a second.

[2:16:38] Voice 12: Wind the clock back.

[2:16:40] Voice 12: This is actually a really difficult time because it's an interim budget that was created by a previous council and is now passed on to a future council.

[2:16:50] Voice 12: And so we kind of have to flow with that because I'm not going to ask Sonia to redo the business case today for something we're going to discuss next week.

[2:17:02] Voice 12: And so we need to kind of figure out how that looks.

[2:17:04] Voice 12: and so indeed in this first year of figuring out what we want to do you can

[2:17:09] Voice 12: come back with a much more solid business case but you want to indeed

[2:17:13] Voice 12: maybe I would suggest double up on what you've got budgeted that you're going to

[2:17:17] Voice 12: get five or six thousand dollars in order to be able to have some money to

[2:17:21] Voice 12: be able to do something so that you can start moving in the direction that you

[2:17:25] Voice 12: want to go okay

[2:17:26] Voice 3: that's my word I

[2:17:27] Voice 12: just want to say one thing about the

[2:17:28] Voice 12: community. And Sonia, if you know anything else, please help me. Community funding is

[2:17:35] Voice 12: fabulous. It's an opportunity that exists. It's money that's provided through UBCM that

[2:17:40] Voice 12: gives you the opportunity to work with First Nations. I would say that we're very much

[2:17:46] Voice 12: in that lingering in the definition phase, we even call it, with First Nations. Because

[2:17:52] Voice 12: we're just simply trying to figure out what's important to each other. And how we can support

[2:17:56] Voice 12: their interests and they can support our interests and I don't think that it's

[2:18:01] Voice 12: the c2c funding has been used terribly effectively to I think has it's defined

[2:18:08] Voice 12: in that in the funding is that it advanced memorandum of understanding

[2:18:12] Voice 12: protocols I don't know that I've seen a lot of that but you know what it has

[2:18:16] Voice 12: done a lot of allowed us to get to know each other and

[2:18:18] Voice 12: that's the important part

[2:18:20] Voice 12: we've done a lot of work in our reconciliation program to advance our

[2:18:24] Voice 12: our conversation with First Nations, I hope that we're developing some trust and some

[2:18:29] Voice 12: understanding, and it's from that trust and understanding that we need to move forward.

[2:18:33] Voice 12: I am concerned that we don't need to lose that momentum that we've already started.

[2:18:39] Voice 12: And then I can't speak to what the government is going to do.

[2:18:42] Voice 12: In fact, I didn't say earlier when I did my chair's report, Sonia and myself and the rest

[2:18:47] Voice 12: of the executive committee are meeting with the minister on the 14th of December, and

[2:18:52] Voice 12: And certainly one of the topics we're going to be talking about is capacity funding to First Nations.

[2:18:59] Voice 12: So we don't have to foot the entire bill, but we also have to demonstrate that we're interested in our communities,

[2:19:06] Voice 12: just because the minister's going to go, okay, so you want me to give you half a million dollars or something,

[2:19:10] Voice 12: and so where's the demonstration that this is actually something your community's on?

[2:19:14] Voice 12: So we're moving in that direction, and part of our, let's be careful about my usual language,

[2:19:19] Voice 12: part of the communities are First Nations.

[2:19:22] Voice 12: and they're not our communities that's what I was hesitating saying is we need

[2:19:28] Voice 12: to demonstrate that that interest exists in our communities in First Nations and

[2:19:33] Voice 12: that we're spending the money and we're looking for help from the province as

[2:19:36] Voice 12: opposed to going hey we'll do this if you pay for it so

[2:19:39] Voice 12: it's a complex web and I see

[2:19:42] Voice 12: so I'm just analyzing the business case

[2:19:43] Voice 5: so

[2:19:46] Voice 12: I don't know if that helps or not but it's

[2:19:50] Voice 12: It's very much strategic.

[2:19:52] Voice 12: So you need to think about how you're going to advance the work that you want to do in the light of the Federation.

[2:19:57] Voice 12: I just want to say one more thing.

[2:19:59] Voice 12: I can talk too much.

[2:20:00] Voice 7: Tell me to shut up.

[2:20:02] Voice 12: Toby already knows that.

[2:20:06] Voice 12: But you know, I lost my train of thought.

[2:20:09] Voice 12: Oh, special tax.

[2:20:11] Voice 4: Yeah.

[2:20:12] Voice 4: It's an interesting concept.

[2:20:13] Voice 12: I was

[2:20:14] Voice 4: going to bring that up, too, because if we do a really good series of community engagements and the community grabs hold of this vision and says, oh, yes, oh, we get now why the OCP is important and we're willing to fund that, then you have a case to make the special tax requisition.

[2:20:34] Voice 4: When we were having a conversation at FPC, I was like, I can't put this forward without talking to my community and seeing if there's an appetite for a special tax requisition.

[2:20:43] Voice 4: It's just, that's the piece that I would want to make sure that there's an interest before it does.

[2:20:51] Voice 12: So let me just

[2:20:52] Voice 12: say, one, that's a slippery slope.

[2:20:55] Voice 12: Yeah.

[2:20:56] Voice 12: Because we are a federation of animals.

[2:21:02] Voice 12: And if you read, and I might interpret it wrong, but if you read the opportunity to do special tasks, it's just something that's not within your core work.

[2:21:17] Voice 12: OCP, LUB, core work, right? So I don't know that that would wash.

[2:21:22] Voice 13: If

[2:21:23] Voice 12: you want to do water studies, if

[2:21:25] Voice 12: you want to do this, that, and the other thing, and the communities behind it, excellent.

[2:21:29] Voice 12: I'm not so sure about that, and I'd have to solicit opinion from staff.

[2:21:36] Voice 12: Well, I am not

[2:21:37] Voice 12: for that.

[2:21:38] Voice 12: This is our core work.

[2:21:40] Voice 12: The whole idea is that Federation works together, and I've been

[2:21:43] Voice 12: on Council for 17 years now.

[2:21:49] Voice 12: It's remarkable, actually.

[2:21:52] Voice 12: In the old days, we used to gather as Council, we'd get together, and probably you've experienced that.

[2:21:58] Voice 12: And all the northern group would go, and Deb, you've experienced that, the northern group would get together and say,

[2:22:05] Voice 12: Hey, Theta Sound wants to do this, and we want to do this, and we want to do this.

[2:22:08] Voice 12: And everybody goes, okay, let's, and you just make that decision.

[2:22:12] Voice 12: And then that goes forward.

[2:22:14] Voice 12: We've lost that a little bit, which is interesting, because it continues to be so much of what we need.

[2:22:20] Voice 3: We've partly lost that because we have not been able to meet in person.

[2:22:24] Voice 12: And

[2:22:25] Voice 3: I can't say that happened.

[2:22:26] Voice 12: That's only happened over the last couple of years.

[2:22:28] Voice 12: but

[2:22:29] Voice 3: back to the business case

[2:22:31] Voice 12: this

[2:22:31] Voice 3: is our core work

[2:22:33] Voice 3: I totally agree

[2:22:35] Voice 3: with special tax requisition

[2:22:37] Voice 3: for example for the Salt Spring

[2:22:38] Voice 3: Water Preservation Society

[2:22:40] Voice 3: which is over and above

[2:22:42] Voice 3: normal trust work

[2:22:44] Voice 3: but I would not

[2:22:47] Voice 3: support a special tax requisition

[2:22:49] Voice 3: to do the work that we are expected

[2:22:51] Voice 3: to do

[2:22:51] Voice 7: with the budget

[2:22:53] Voice 3: we have as limited as it is

[2:22:55] Voice 3: what

[2:22:56] Voice 7: I will be

[2:22:57] Voice 3: expecting from this community because they have said so to me many times. They

[2:23:02] Voice 3: are willing to engage in discussions. Who's

[2:23:05] Voice 3: this? Our whole community. Oh absolutely.

[2:23:07] Voice 7: I

[2:23:08] Voice 3: mean I'm a member of, I can't tell you how many groups. Absolutely. They are willing to have meetings,

[2:23:16] Voice 3: have big discussions, focus on certain topics, get the, you know, at a very low

[2:23:21] Voice 3: cost but it costs something and that

[2:23:25] Voice 3: would be our sort of preliminary fact

[2:23:28] Voice 3: finding missions as to how we're actually going to do the OCP that is

[2:23:32] Voice 3: that does not include the work that we must do with First Nations which I feel

[2:23:38] Voice 3: is $60,000 so would

[2:23:43] Voice 16: you consider seeing as the project charter has to be

[2:23:47] Voice 16: developed once the budget is finalized and you know exactly how much money you

[2:23:51] Voice 16: have then you direct us to prepare a project charter that reflects that

[2:23:55] Voice 16: actual number right so would you consider developing that project charter

[2:24:01] Voice 16: with the First Nations that you wish to consult with that

[2:24:04] Voice 5: way

[2:24:05] Voice 16: that's very clear

[2:24:08] Voice 16: the scope of this is to the outcome is a project charter yes I think that's a

[2:24:15] Voice 16: wonderful and the nation's input into that you know you may find that there's

[2:24:20] Voice 16: not a lot of interest in doing that work with you perhaps but that's the first

[2:24:24] Voice 16: step that then you can go

[2:24:25] Voice 6: ahead and say okay

[2:24:25] Voice 16: well we're gonna do it ourselves

[2:24:26] Voice 16: like us but really the ideal would be that the project charter is designed

[2:24:31] Voice 16: with the nations that are interested in being part of that project the budget

[2:24:36] Voice 16: for that part of that it's going to be for that process itself yes money in the

[2:24:41] Voice 16: work plan is to create the project charter with the nation and whatever's

[2:24:47] Voice 16: left gets used in that fiscal for the public engagement piece as well and we can design that

[2:24:53] actor the

[2:24:54] Voice 16: project charter has been yes sort

[2:24:56] Voice 16: of flushed out and translated

[2:24:57] Voice 3: i feel so much better

[2:25:00] Voice 12: but

[2:25:01] Voice 3: do we need to make a motion on this um no

[2:25:08] Voice 16: because everything i'm reading like the first

[2:25:11] Voice 16: bullet even if you only got the first bullet of this business case it's strengthened relations

[2:25:15] Voice 16: Yes.

[2:25:17] Voice 16: So the project charter, developing the project charter with them

[2:25:21] Voice 5: is a deliverable

[2:25:23] Voice 16: that the business case doesn't need to articulate.

[2:25:25] Voice 16: Okay.

[2:25:25] Voice 16: You may only get as far as one piece of this business case.

[2:25:29] Voice 16: Yeah.

[2:25:29] Voice 16: We don't have an evaluation matrix for LTC projects that go back to, say, the trust council.

[2:25:36] Voice 16: Here's how

[2:25:36] Voice 16: we use the money for real.

[2:25:37] Voice 16: Yeah.

[2:25:38] Voice 16: So in the absence of that rigor, you have a lot of flexibility to say we need this money

[2:25:43] Voice 16: for this but look actually the only thing he achieved was the first bullet

[2:25:46] Voice 16: because we paid them the appropriate rate per hour for staff to attend the

[2:25:52] Voice 16: meetings with our staff or to attend these meetings which is no small budget

[2:25:57] Voice 16: to compensate professionals for that level of work.

[2:26:02] Voice 4: Can that conversation happen at

[2:26:04] Voice 4: regional planning committee because the goal I thought was that we would get

[2:26:10] Voice 4: together like you're discussing and say Salt Spring where is your OCP review at

[2:26:15] Voice 4: like are you going to proceed with that and that I'm not sure when that meeting

[2:26:19] Voice 4: is planned for or that be a conversation with regional planning staff

[2:26:24] Voice 12: you know

[2:26:27] Voice 12: there's two things going on here because regional planning committee is different

[2:26:30] Voice 12: than the regional project initiative I don't know yeah the team yeah and so

[2:26:38] Voice 12: that's different and there isn't really a political element to that body no yeah

[2:26:46] Voice 4: my understanding was the regional planning committee wanted to have a chance to meet

[2:26:50] Voice 4: together to share where their communities are at and because it was expressed like denman was like

[2:26:57] Voice 4: we don't want that money anymore so i think there's still a conversation to be had on what

[2:27:03] Voice 4: projects so so would I then advocate for we'd like $6,000, $4,000 for

[2:27:10] Voice 4: capacity funding for First Nations to develop a project charter and assess

[2:27:15] Voice 4: whether there's interest and $2,000 for community engagement meetings that kind

[2:27:20] Voice 4: kind of thing I could very small something

[2:27:23] Voice 16: very small no that doesn't seem sufficient okay well

[2:27:26] Voice 16: whatever the yeah the

[2:27:29] Voice 10: I think it was community engagement pass the basket I can approach that

[2:27:34] Voice 10: so

[2:27:35] Voice 4: capacity

[2:27:36] Voice 10: funding two hundred dollars per First Nations person to be at the

[2:27:39] Voice 4: table and two thousand

[2:27:40] Voice 4: per nation per review for documents so there is a standard right but

[2:27:45] Voice 16: you get to use that once

[2:27:46] Voice 16: right and that's from our staff experience that wouldn't be sufficient to engage with

[2:27:54] Voice 16: staff information for more than a few hours okay i have $5,200 an hour you can go after that

[2:28:01] Voice 16: and so

[2:28:01] Voice 12: i just need to say that um that ask that whatever it is that you need

[2:28:10] Voice 12: that you feel that you want to do next year is the ask that we need to do during the financial

[2:28:16] Voice 12: It's not at the regional planning committee level because regional planning committee, and again, this is part of the hierarchy and the structure of the trust council.

[2:28:25] Voice 12: Trust council, for the most part, directs the regional planning committee and directs the trust programs committee to do X, Y, Z, and it's kind of the same referral kind of a thing.

[2:28:36] Voice 12: We need you to look at housing, we need you to look at whatever it is, you know, fees.

[2:28:39] Voice 12: fees, as opposed to being an autonomous body that says, hey, let's get all the LTCs together

[2:28:45] Voice 12: and talk about projects.

[2:28:47] Voice 12: That, not to say you couldn't do that, it's a really interesting concept that would be

[2:28:51] Voice 12: a new direction for us to go down.

[2:28:54] Voice 12: But at the moment, in this space, we're in right now, we're a week away from finalizing

[2:29:02] Voice 12: the draft budget.

[2:29:04] Voice 12: that's when you want to and in fact really in march is when it comes down to the final debate

[2:29:10] Voice 12: about i want to include this or not include this and council you know council can be generous

[2:29:16] Voice 12: actually well depends on how you articulate the argument

[2:29:19] Voice 3: i i think we need the sixty thousand

[2:29:23] Voice 3: dollars and i think just as simon described it a few minutes ago it will be a really important

[2:29:30] Voice 3: first step. It might even provide a good template for how to start an OCP

[2:29:36] Voice 3: engagement process. If you go first to the First Nations and say we have this

[2:29:41] Voice 3: money, how do we work together?

[2:29:45] Voice 12: So I think the significance of what Simon just said,

[2:29:48] Voice 12: tell me if I'm wrong, is because this is kind of a newish tool, is the project

[2:29:53] Voice 12: charters. We never used to have those before. Where you lay out this is

[2:29:58] Voice 12: is what you're going to do, and this is the time.

[2:30:00] Voice 12: it's going to happen. So if we come back from Trust Council and we got $30,000, okay, what

[2:30:06] Voice 12: can we do for $30,000 this year? And that would be whatever it is. And then you would

[2:30:10] Voice 12: then outline in that project charter, and tell me

[2:30:13] Voice 12: if I'm wrong here, that if you have

[2:30:14] Voice 12: the money, you'd create a project charter, because we need to know how we're going to

[2:30:17] Voice 12: spend the money. But you'd go in 24, 25, we're going to do this, 25, 26, we're going to do

[2:30:21] Voice 12: this, and it would be another $30,000, another $30,000, however it is, whatever it's like.

[2:30:25] Voice 12: but it would get us started

[2:30:28] Voice 12: and I think

[2:30:30] Voice 12: that's what you're telling me is give us the money

[2:30:32] Voice 12: and we'll tell you how much we can do

[2:30:33] Voice 12: as opposed to the other way around

[2:30:35] Voice 12: but

[2:30:36] Voice 16: more importantly that project

[2:30:38] Voice 16: charter is written and endorsed

[2:30:40] Voice 16: by the nations that are

[2:30:42] Voice 16: going to be involved as well as the local trust committee

[2:30:44] Voice 16: so we

[2:30:44] Voice 16: make up the objectives

[2:30:45] Voice 16: we draft them for you, you endorse

[2:30:48] Voice 16: them and then we go to the

[2:30:49] Voice 16: First Nations and say hey we started

[2:30:52] Voice 16: this project, how do you

[2:30:54] Voice 16: want to be involved?

[2:30:55] Voice 7: Whereas

[2:30:55] Voice 16: if you flip it the other way, say we have a draft project charter with a number.

[2:31:00] Voice 16: No, I get it.

[2:31:01] Voice 16: Yeah, use the number.

[2:31:03] Voice 4: And that's why I was asking whether we could have a conversation about drawing some money

[2:31:07] Voice 4: from the Reconciliation Action Budget, because those monies have not necessarily been dedicated,

[2:31:12] Voice 4: but this is an action to bring the communities together to have that initial conversation

[2:31:16] Voice 4: that's not even attached to a project yet.

[2:31:19] Voice 16: It

[2:31:19] Voice 4: is the initial, are you interested in this process with us?

[2:31:24] Voice 4: does it align with your community's priorities it's just what we understand

[2:31:27] Voice 4: is

[2:31:27] Voice 16: that budget is very small and that our ability to access it once for one

[2:31:33] Voice 16: specific issue it likely is an insufficient amount for what we're

[2:31:37] Voice 16: talking about here it could be added to the budget for sure but I

[2:31:42] Voice 4: think the case

[2:31:42] Voice 4: has been made for $30,000 and like referral fees and capacity funding

[2:31:48] Voice 4: funding, that's where it's drawn from, so I'm not, I don't know.

[2:31:52] Voice 12: Well, um, a thousand LTCs, we

[2:31:55] Voice 16: could all ask for

[2:31:56] Voice 12: 3,000 bucks and we should be gone.

[2:31:58] Voice 16: And that would also be utilized for complex rezoning applications, not just

[2:32:03] Voice 16: LTC projects.

[2:32:04] Voice 16: So when we

[2:32:05] Voice 16: have a complex

[2:32:05] Voice 12: selfish rezoning

[2:32:06] Voice 16: application and we need to sit down with the

[2:32:08] Voice 16: nations around how this rezoning is going to work, that's, we also access that.

[2:32:12] Voice 7: right

[2:32:12] Voice 16: okay so that's why for projects it really feels like there isn't a lot of dedicated funding

[2:32:18] Voice 16: for this first nations piece is that because no one's done it yet but we do have a sense of

[2:32:25] Voice 16: roughly how much it might cost to do that work just based on the input we're receiving from

[2:32:30] Voice 16: staff at other nations right and so we would like to see some of these LTC budgets reflect

[2:32:36] Voice 16: that reality that you know this isn't a $2,000 expenditure

[2:32:40] Voice 3: so

[2:32:42] Voice 7: I

[2:32:44] Voice 3: feel the

[2:32:45] Voice 3: reconciliation budget should be left alone this is an OCP project there is a

[2:32:51] Voice 3: money there's a some money attached to it already in the business case and I

[2:32:57] Voice 3: really like the idea of kind of flipping the order of things where we use maybe

[2:33:02] Voice 3: all $60,000 of that to start the engagement process with First Nations

[2:33:08] Voice 3: and then whatever is left over from that we we begin our own process as well but

[2:33:15] Voice 3: we don't we don't begin it without First Nations it's the most important thing

[2:33:21] Voice 3: and it

[2:33:22] Voice 3: may be $60,000 and I know we don't have the money yet but we need to

[2:33:32] Voice 3: ask for enough i'd like to

[2:33:34] Voice 4: be able to ask for a moderate like there are smaller amounts at least

[2:33:40] Voice 4: i don't know if that if that discussion should be had

[2:33:43] Voice 12: do you know that may happen on the floor

[2:33:45] Voice 3: yeah and i'm not tied to 60 000. um i just don't want to lose what little budget capacity we have

[2:33:52] Voice 3: already dedicated to the ocp that's our job we need to do that um

[2:33:58] Voice 4: so do we have an understanding

[2:34:01] Voice 4: that, and I don't want to summarize for you, that's your job, but if I understand correctly,

[2:34:06] Voice 4: you would like to see us move forward with engaging with First Nations towards, I think

[2:34:14] Voice 4: the language was, developing a project charter, assess if there is interest in being part

[2:34:20] Voice 4: part of this project and design the community engagement around the OCP review from this

[2:34:35] Voice 4: budget, from this proposed budget, and that if it's less than 60,000, we work with that.

[2:34:41] Voice 4: Yeah.

[2:34:41] Voice 12: Yeah.

[2:34:42] Voice 12: And, you know, being sure that what Sonia recommended there was get the money, figure

[2:34:48] Voice 12: out what we're going to do, go to the nation and ask for their participation before you

[2:34:52] Voice 12: get to the budget chart because we

[2:34:54] Voice 3: can't go to them without planning too we can't say oh we'd

[2:34:56] Voice 3: like to have you involved but oh sorry we don't actually have no and that

[2:34:59] Voice 4: kind of would determine

[2:35:00] Voice 4: whether we have whether we embark on an ocp review next year and i

[2:35:05] Voice 4: think that's the right

[2:35:06] Voice 4: order of putting things and if it's if it takes us two to three years to get the process right

[2:35:11] Voice 4: then that is the this is the interim phase as the finance trust tries to transition from

[2:35:18] Voice 4: from assuming we just make decisions the way that we do it, to a better way.

[2:35:25] Voice 4: Putting those with rights and title into the...

[2:35:28] Voice 12: You know, you've got a good business case.

[2:35:32] Voice 12: You're a big community relative to the Alistair area.

[2:35:36] Voice 12: You've got, I would say, a good relationship.

[2:35:39] Voice 12: Yeah, exactly.

[2:35:39] Voice 12: You've got a good relationship with the name of First Nation and others to get you started.

[2:35:44] Voice 12: So you've got a really good case to advance this.

[2:35:48] Voice 12: and it

[2:35:49] Voice 12: wouldn't and you know don't forget to message that that this will

[2:35:53] Voice 12: benefit the entire trustee the regional

[2:35:56] Voice 16: planning team that will eventually be

[2:35:59] Voice 16: working on these types of initiatives I think would need a case study like this

[2:36:03] Voice 16: to demonstrate that order of operations to streamline processes and make it more

[2:36:11] Voice 16: more of an efficient regional planning service

[2:36:13] Voice 16: to each of the local committees that it will serve.

[2:36:16] Voice 16: We just don't have this.

[2:36:19] Voice 16: In theory, we keep talking about this.

[2:36:21] Voice 16: In practice, we do it the other way

[2:36:24] Voice 16: and we just see time and time again

[2:36:26] Voice 16: that these are multi-year projects,

[2:36:28] Voice 16: budgets aren't utilized in their full capacity

[2:36:29] Voice 16: and the communities are increasingly more frustrating.

[2:36:34] Voice 16: So

[2:36:34] Voice 12: what are my big jobs?

[2:36:36] Voice 12: Mr. Chair, let me, we're 10 after one.

[2:36:40] Voice 12: everybody have a break I'd like to say we've talked this

[2:36:43] Voice 12: through and continue

[2:36:45] Voice 12: on with the agenda we'll probably touch on it again when we get to strategic

[2:36:48] Voice 12: planning and all the rest of it in the work program area but let's have a break

[2:36:52] Voice 5: give

[2:36:53] Voice 12: the audience a break and then we'll come back at quarter to 22 how much time

[2:37:02] Voice 12: How long do we need to wait?

[2:37:04] Voice 5: A quarter to two.

[2:37:05] Voice 5: A

[2:37:05] Voice 12: quarter to two, it is? So let's just

[2:37:08] Voice 12: recess until

[2:37:10] Voice 12: 1.45.

[2:37:12] Voice 12: Great discussion.

[2:37:15] Voice 12: I'm going to stop this recording.

[2:37:19] Voice 12: It's great.

[2:37:21] Voice 12: Okay, welcome back

[2:37:28] Voice 12: everybody,

[2:37:29] Voice 12: for our audience at home.

[2:37:33] Voice 12: My name is Peter Occom,

[2:37:34] Voice 12: chair of the local trust committee

[2:37:36] Voice 12: Committee here. I'm joined by Susan Yates, Toby Elliott, along with our staff, Sonia

[2:37:43] Voice 12: Zupanek, who's a Packing Regional Planning Manager, and Naomi Nadine Migliore, thank

[2:37:50] Voice 12: you. And we're glad to be here on Koscielos Territory, specifically that of the San Diego

[2:37:57] Voice 12: Nemo First Nation, and honored and privileged to be here. So we've conducted quite a bit

[2:38:05] Voice 12: of business this morning and have now reached section 11 correspondence. We

[2:38:13] Voice 12: have four pieces of correspondence before us, 11.1, 11.2, 11.3, which is on the

[2:38:19] Voice 12: original agenda and then at 11.4 we have a piece of correspondence from Bruce Thompson

[2:38:25] Voice 12: regarding bylaws number 11177 and I want to thank each of those persons for writing to us normally

[2:38:37] Voice 12: we would receive these for information unless a specific action that a member of the LTC would

[2:38:42] Voice 12: like to take and so I'm just going to ask the trustees is there any other action other than

[2:38:48] Voice 12: receiving for information you would like to take with respect to these pieces of correspondence

[2:38:53] Voice 12: So the

[2:38:54] Voice 4: first, thank you Chair, the first two do sort of concern us because there was a

[2:39:03] Voice 4: recommendation that the next LTC conduct a community consultation regarding the

[2:39:08] Voice 4: standing resolution to defer enforcement on non-compliant and illegal dwellings

[2:39:14] Voice 4: and so that may be a discussion that we have as we talk about our strategic

[2:39:20] Voice 4: strategic planning, I don't know if you're familiar with the deferral, the standing resolution

[2:39:25] Voice 4: to defer by law enforcement, but it was quite the conversation, it was sort of the last

[2:39:34] Voice 4: action of the outgoing trustees, and so they added to the standing resolution, which I

[2:39:41] Voice 4: think is in the agenda, a last part, a recommendation that we look at this, they can't constrain

[2:39:51] Voice 4: us or tell us to do this but I think the the advice from the first correspondent

[2:39:57] Voice 4: was in to really consider the drafting of the principle that the to make sure

[2:40:09] Voice 4: that it's clear objective and comprehensive to minimize the risk both

[2:40:14] Voice 4: of legal challenge and the unfair chance of unfairness or inappropriate treatment

[2:40:18] Voice 4: of citizens so I don't know what consideration we want to give for this

[2:40:26] Voice 4: like looking at the standing resolution again it stands as it's written we can

[2:40:35] Voice 4: negate it at any time yeah

[2:40:38] Voice 12: it comes up at each of our meetings it's been

[2:40:41] Voice 12: amended at the last meeting and the opportunity to provide additional

[2:40:45] Voice 12: amendments exist. I think we would want to consult with by-law enforcement staff with

[2:40:52] Voice 12: respect to the language to use in it because that can get us into as much trouble as anything.

[2:40:56] Voice 4: They did give us really good feedback. My law officer, my acting member was here. We've had several rounds of

[2:41:03] Voice 4: consultation with the public. I think it's just to monitor how and how this

[2:41:09] Voice 4: feels to the current LTC. It is for me. I think it's very important that we not

[2:41:16] Voice 4: prosecute people who are living in substandard housing because there are no

[2:41:22] Voice 4: other options but want to take the view that we want to make sure that the

[2:41:28] Voice 4: but that our standing resolution is not causing further harm so keep checking

[2:41:34] Voice 4: yeah

[2:41:34] Voice 3: and we got good feedback from Warren Damon and actually the previous

[2:41:40] Voice 3: trust committee modified the standing resolution according to that feedback

[2:41:44] Voice 3: And according to feedback from them as well,

[2:41:47] Voice 12: including

[2:41:48] Voice 3: feedback, I think, even from myself at that time.

[2:41:52] Voice 3: So I'm happy with it being a standing resolution that we look at.

[2:41:57] Voice 3: We must consider regular things.

[2:42:00] Voice 3: I'm not happy with it being basically a Band-Aid for housing conditions, but it's certainly better than not doing anything.

[2:42:11] Voice 3: thing um i think it's the best solution that the committee could have came up with at the time it's

[2:42:18] Voice 3: modeled after a number of other ones including salt springs um yeah i

[2:42:24] Voice 3: think but it is but it

[2:42:24] Voice 12: is a stop gap it's a

[2:42:26] Voice 3: stopgap ltc

[2:42:27] Voice 12: needs to determine some bylaw amendment process well

[2:42:31] Voice 3: really i look at this as being one more reason to update our ocp yeah

[2:42:35] Voice 7: exactly

[2:42:37] Voice 3: right and so it's a

[2:42:38] Voice 3: stopgap for that it is a serious problem on all but maybe one of the trust islands the whole housing

[2:42:48] Voice 3: afford maybe two of the trust yeah so we're all going to be looking at this i'm sure i hope that

[2:42:55] Voice 3: we will all come up with solutions to help this standing resolution not just be a stopgap at some

[2:43:04] Voice 3: point, but really what it constitutes, and people have pointed this out to me, it constitutes

[2:43:11] Voice 3: a pretty major land use by-law change. You know, even though it's actually a by-law enforcement

[2:43:23] Voice 3: motion to stop by-law enforcement on non-compliant dwelling, in essence, it results in a land

[2:43:35] Voice 13: and so

[2:43:35] Voice 3: people want that dealt with in some better or more permanent way, so I understand that.

[2:43:43] Voice 3: I would say that I am seriously concerned about housing equity everywhere.

[2:43:51] Voice 3: Anyway, I'll leave it at that, but for me it is just a stock gap.

[2:43:56] Voice 3: Okay,

[2:43:56] Voice 12: so we received these for information at this time, and further direction will come in the future

[2:44:03] Voice 12: sure with respect to the fact that we will continue to see this on our agendas

[2:44:06] Voice 12: yeah a standard resolution okay so 11

[2:44:09] Voice 12: .3 then is regarding fire department

[2:44:14] Voice 12: collecting and burning waste anything there you want to take on a moment yes

[2:44:19] Voice 4: I

[2:44:20] Voice 4: did want to make a comment this did come up for me of course

[2:44:26] Voice 12: motions will make

[2:44:33] Voice 3: I couldn't agree more that burning waste, yard waste, is a stupid thing to do in a clinic.

[2:44:48] Voice 3: There are

[2:44:50] Voice 12: so

[2:44:52] Voice 3: many alternatives, one in particular that I did for myself for twenty-five years.

[2:44:57] Voice 3: I had a berm in my

[2:44:59] Voice 3: backyard that small mammals and birds loved.

[2:45:03] Voice 3: it also actually kept the deer out of my backyard and it took all my branches, leaves, whatever, large clippings that didn't compost in the food compost bin

[2:45:18] Voice 3: and there is no reason that this community could not come up with a community composting facility in the same place they do their community giant burn

[2:45:32] Voice 3: Which is just so stupid.

[2:45:34] Voice 4: Composting is regulated, unfortunately, though.

[2:45:36] Voice 3: I think

[2:45:36] Voice 4: it's been proposed before.

[2:45:39] Voice 4: What has been proposed?

[2:45:40] Voice 4: A local community composting facility, which the author of this letter says he specifically does not suggest,

[2:45:47] Voice 13: but it's been

[2:45:48] Voice 4: a discussion probably for 20 years of why are we trucking waste off the island.

[2:45:56] Voice 4: So

[2:45:57] Voice 12: it's unfortunate that Nessa's not here.

[2:45:59] Voice 12: And

[2:46:00] Voice 3: we're not talking

[2:46:01] Voice 12: organic waste, like

[2:46:02] Voice 3: food scraps, we're talking about yard

[2:46:05] Voice 3: cuttings, invasive

[2:46:06] Voice 3: species, which I also do collect all of that, and it needs to not be

[2:46:16] Voice 3: burnt.

[2:46:17] Voice 12: So do you have any specific direction you'd like to take on this, will you receive

[2:46:21] Voice 12: it for this time and consider it into the future?

[2:46:25] Voice 12: if

[2:46:25] Voice 4: i if i if i were lucky to be able to add to my project list i would love to explore a community

[2:46:31] Voice 4: composting facility it is badly needed and i so i would like to but that conversation is in the

[2:46:38] Voice 4: community at this point i don't think it's you can come and break ground on

[2:46:41] Voice 3: that one well i think

[2:46:43] Voice 3: it's been broken ground already and i think i'm just thinking that salt spring has started on

[2:46:49] Voice 3: something like that but here's the good news we don't have to take this on there are a couple of

[2:46:56] Voice 3: groups on the island who are already looking at this they'll take it on um it's just a matter of

[2:47:02] Voice 3: whether we agree with the rate of this

[2:47:05] Voice 3: litter or not and i certainly agree with him we should not

[2:47:09] Voice 3: be burning any of this okay in a climate crisis so

[2:47:12] Voice 12: can i take it then we'll just receive information

[2:47:14] Voice 12: information at this time yeah yeah and then uh 11.4 was the communication from bruce thompson

[2:47:19] Voice 12: who spoke to it in his uh town hall presentation earlier shall we also receive that information at

[2:47:24] Voice 12: this time all right um

[2:47:26] Voice 3: just one comment yeah i'm not sure if it's clear to him that asking to

[2:47:33] Voice 3: repeal a bylaw is a really, really big deal. And it

[2:47:40] Voice 3: constitutes down-selling, which is

[2:47:44] Voice 3: rarely done.

[2:47:46] Voice 12: Well, if I'm not mistaken, I think that bylaw has been in place for almost 20 years.

[2:47:50] Voice 3: Yes, it has.

[2:47:53] Voice 12: So I don't know if there's some way we can inform

[2:47:59] Voice 3: him about the process that

[2:48:02] Voice 3: that would require.

[2:48:03] Voice 3: lawyer. I

[2:48:05] Voice 12: think that's, you can have that one-on-one conversation with him, but otherwise I don't know.

[2:48:09] Voice 4: There was a lot of agreement I saw from him when we were discussing the OCP review process, that it

[2:48:15] Voice 4: would involve community and take into account their voices and perspectives. So I think that's

[2:48:22] Voice 4: the appropriate place for consideration of that request.

[2:48:26] Voice 12: Certainly during an OCP review is the

[2:48:29] Voice 12: time to

[2:48:29] Voice 3: embrace

[2:48:31] Voice 12: that conversation and have a community

[2:48:34] Voice 3: discussion so

[2:48:35] Voice 12: i'm going to move along

[2:48:37] Voice 12: the 2023 local trust committee meeting dates for discussion now

[2:48:46] okay i was hoping that you would have some

[2:48:48] Voice 16: supplementary

[2:48:49] Voice 16: This is fresh off the tablet this morning.

[2:48:54] Voice 16: Oh, my goodness.

[2:48:54] Voice 16: We managed to print a workaround to print this off.

[2:48:57] Voice 13: Thank you.

[2:48:59] Voice 16: Thank you.

[2:49:02] Voice 16: All right, then.

[2:49:11] Voice 12: I'll give you a chance just to review that.

[2:49:13] Voice 12: And certainly there's some flexibility with moving meetings around after the fact.

[2:49:21] Voice 12: But as you can see by the table on the back side, that the matrix is complex.

[2:49:27] Voice 12: Yeah.

[2:49:27] Voice 5: Wait, not a lot of them in particular.

[2:49:29] Voice 12: Not hardly any at all.

[2:49:37] Voice 12: So unless you see something, you know, I just trust that staff figured out where I'm going to be.

[2:49:43] Voice 12: Yeah, this is magic.

[2:49:45] Voice 12: This is called a little potty man.

[2:49:48] Voice 4: Yeah, as well as magic.

[2:49:50] Voice 4: I tried to do this one,

[2:49:51] Voice 12: yeah, and it was not fun.

[2:49:54] Voice 12: So

[2:49:54] Voice 4: just for my information, all of these regular business meetings, in your opinion, Sonia, are necessary to keep our business sort of on track?

[2:50:09] Voice 4: Yeah.

[2:50:10] Voice 4: And can we lose any of them in favor of a community information session or change how we not schedule the meetings?

[2:50:23] Voice 4: like if these meeting dates are great but say May 11th let's say there's not a

[2:50:28] Voice 4: lot of business can we devote that to be a community information meeting it's

[2:50:34] Voice 4: about engagement so the

[2:50:37] Voice 16: schedule when it's adopted we book the menu for the times that you typically have for the meeting so you could leading up to one of those dates decide in

[2:50:52] Voice 16: in advance that you want to actually hold a meeting in the evening and that's not a regular

[2:50:57] Voice 16: meeting you'd rather it be a special meeting which doesn't require staff or planners that

[2:51:04] Voice 16: are doing applications because it's just a specific topic for example yep you could also

[2:51:08] Voice 16: decide which of these are on the product that they're being held at a different time of day

[2:51:13] Voice 16: really this is to help from the administrative sense to secure the venues because we lose

[2:51:18] Voice 16: menu space really quickly in the communities that we operate so we want

[2:51:22] Voice 16: to make sure that you have a dedicated council chambers in essence

[2:51:25] Voice 5: it's for you

[2:51:27] Voice 16: to conduct a business doing more is not an issue if it's at different times

[2:51:31] Voice 16: because we can find other places doing more isn't an issue because we need to cancel those but at this point in time I wouldn't suggest that you

[2:51:39] Voice 16: necessarily reduce this because the placeholder is not just for applications

[2:51:43] Voice 16: but for what you said you might decide that you want to conduct the whole

[2:51:47] Voice 16: regular meeting for one agenda event versus a traditional all the reports all the

[2:51:55] Voice 16: follow-up action cuts all the regular business might actually be deferred and you might

[2:52:00] Voice 4: decide to just smile it for projects

[2:52:02] Voice 4: and now my concern is that so many people have voiced that the 1030 dayton

[2:52:08] Voice 4: meeting I know this has been explored many times by staff before it's just

[2:52:13] Voice 4: impossible for people to participate and they don't typically watch a recording

[2:52:17] Voice 4: afterwards working people so is there a bridge time that's like four o'clock for

[2:52:30] Voice 4: business planner business that could be conducted and then at the end of the

[2:52:35] Voice 4: workday and then the more broad community conversations could happen

[2:52:40] Voice 4: until six let's say and our chair can still get off the island and return home like is this do

[2:52:47] Voice 4: we need to decide it is 10 30 and i know you just explained yeah to secure the hall yeah

[2:52:52] Voice 16: we need to

[2:52:53] Voice 16: have to know roughly which you know especially the first few meetings of the year if they're going to

[2:52:58] Voice 16: be at different times that would be really important for us to know to resource those

[2:53:02] Voice 16: meetings for you and actually find a venue space yeah so this is a template this is based on

[2:53:08] Voice 16: several years worth of data but this is typically what has been required yeah this doesn't conclude

[2:53:14] Voice 16: include all the special meetings with the last office we've had, so they've had more meetings in a year

[2:53:21] Voice 16: because they had special meetings, public hearings, community information meetings, on top

[2:53:26] Voice 16: of each other.

[2:53:28] Voice 16: And so the advice we've been given by our directors is that staff are not able to work overtime,

[2:53:33] Voice 16: so you do need to conduct the business during regular business hours.

[2:53:38] Voice 16: And if there are electronic meetings, I have no idea who the staff people are to support

[2:53:44] Voice 16: your electronic meetings behind the scenes, so those would need to conclude during business

[2:53:49] Voice 16: hours.

[2:53:49] Voice 4: Well, that meeting

[2:53:50] Voice 16: facilitator position, if it's filled, would ideally be the staff person.

[2:53:54] Voice 4: Okay.

[2:53:54] Voice 16: And they might have different accommodations for working different hours, but your core

[2:53:59] Voice 16: planner, regional planning manager, need

[2:54:02] Voice 4: to, yeah.

[2:54:03] Voice 4: And sorry, my last question, which I did ask Stefan, is it possible to have at least one meeting per year on another island, either Mudge or DeCourcy?

[2:54:14] Voice 4: And he suggested yes, during the summertime months, it could be accommodated.

[2:54:20] Voice 4: And I just think in the interest of equity, it could be explored for one of the meetings in the summer, perhaps on Mudge or DeCourcy.

[2:54:28] Voice 4: The

[2:54:29] Voice 16: previous LTC had the August or July, I can't remember which one, dedicated so when they got the schedule they said they endorsed the schedule as presented and they would like to reserve the August or July meeting to be located on Mudge Island and we had an outdoor canopy that we can bring and residents brought the chairs and it was quite informal.

[2:54:52] Voice 16: We were

[2:54:53] Voice 16: on a Ministry of Transportation road loss, so we were on public property because we can't be on someone's staff yard, it has

[2:54:59] Voice 16: to be a public, so, you know, weather pending, and then we chartered a water taxi to take us over.

[2:55:06] Voice 16: Was that really costly or do you know?

[2:55:08] Voice 16: I think it was because we had to choose an insured, an insured boat, which was difficult to find.

[2:55:14] Voice 12: Right.

[2:55:14] Voice 12: It's probably a couple of 300 bucks an hour for the boat.

[2:55:17] Voice 16: Yeah.

[2:55:18] Voice 12: Anyone who was sure of any coming and going.

[2:55:20] Voice 12: It was pretty tiny, so we had to do a bunch of tricks, yeah.

[2:55:24] Voice 16: But that was an established pattern.

[2:55:27] Voice 16: Keats, the Gavrier Local Trust Committee does the same thing.

[2:55:29] Voice 16: They do a summer meeting on Keats, Hornby.

[2:55:31] Voice 16: That's a summer meeting that's just a community meeting.

[2:55:34] Voice 16: There's no staff.

[2:55:35] Voice 16: It's just an elected official special meeting, sort of an open house.

[2:55:39] Voice 13: We had a meeting on

[2:55:40] Voice 16: Roxton a few

[2:55:40] Voice 13: years ago, fatigues.

[2:55:43] Voice 13: There are occasions to do that, for sure.

[2:55:45] Voice 16: So ideally you can endorse the dates, perhaps now if you have a specific idea in mind of

[2:55:53] Voice 16: which dates you would like to do something different with, you might in a separate resolution

[2:55:58] Voice 16: give staff some direction that we sort of like certain dates for alternative locations

[2:56:14] Voice 12: So these are placeholders?

[2:56:15] Voice 12: Yeah.

[2:56:16] Voice 12: And we can cancel them or re-create them a little bit as we go along?

[2:56:21] Voice 3: So I just wanted to make some comments.

[2:56:23] Voice 3: We don't have an August meeting scheduled.

[2:56:26] Voice 3: We have only nine of these business meetings, and they are for our business.

[2:56:31] Voice 3: I think we need to keep all of them,

[2:56:33] Voice 8: and

[2:56:34] Voice 3: I think we need to keep the time and the place

[2:56:38] Voice 3: because there are business meetings.

[2:56:40] Voice 3: I totally agree with Toby that we need more meetings of other sorts

[2:56:44] Voice 3: and probably other times so that other people can get to them

[2:56:48] Voice 3: and hopefully we can figure that out between now and the next couple of months.

[2:56:54] Voice 7: I

[2:56:55] Voice 3: would love to go over to lunch again.

[2:56:57] Voice 3: The last time I was there for a meeting was about 32 years ago

[2:57:01] Voice 3: Then we didn't need an insured vote, we just went over on a row boat and we were in someone's backyard.

[2:57:07] Voice 3: Yeah, you know,

[2:57:08] Voice 7: time is precious now.

[2:57:09] Voice 3: Anyway, it was lovely and we should do that.

[2:57:14] Voice 3: So if we did want to schedule a meeting for Mudge, it probably would need to be the July 20th meeting.

[2:57:19] Voice 3: Perhaps we could just make a note that if budget allows and if that works for Mudge constituents,

[2:57:28] Voice 3: we could perhaps

[2:57:30] Voice 4: give that one to my children.

[2:57:31] Voice 3: Would that

[2:57:32] Voice 4: be an August meeting and it's just you and I and we're there to hear?

[2:57:36] Voice 4: Sure.

[2:57:37] Voice 3: Much,

[2:57:37] Voice 4: much concern.

[2:57:38] Voice 3: I mean if Peter's available in August and we could have a more informal meeting on lunch,

[2:57:44] Voice 3: that would probably be okay too, but

[2:57:46] Voice 4: let's maybe bookmark this one.

[2:57:49] Voice 4: So I'd just like to put it out there as well that evening meetings I'd like to explore at least one or two,

[2:57:54] Voice 4: but if those are community information meetings or special meetings for engagement I'm totally

[2:58:00] Voice 4: fine with that but we've heard a lot of feedback from the public that it's engagement's really

[2:58:07] Voice 4: hard and

[2:58:08] Voice 3: community information meetings usually aren't good

[2:58:10] Voice 4: yeah

[2:58:11] Voice 3: okay so

[2:58:13] Voice 4: I'm I'm good with

[2:58:16] Voice 3: this schedule do

[2:58:17] Voice 12: you have any more questions do you like to make a motion yes

[2:58:20] Voice 3: I move that

[2:58:21] Voice 3: the gabrielle island local trust committee scheduled its regular business meetings on

[2:58:25] Voice 3: the following dates in 2022 january 26th february 23rd march 30th may 11th june 8th july 20th

[2:58:35] Voice 3: september 14th october 26th november 30th with the possibility of having the july meeting on

[2:58:44] Voice 3: all right

[2:58:46] Voice 12: so that's an amendment to the motion in the staff report did you capture that possibility

[2:58:52] Voice 2: of having the july 20th meeting on my driver that's

[2:58:56] Voice 12: exactly yeah thank you so we have a second

[2:58:59] Voice 12: here

[2:58:59] Voice 5: elliot

[2:59:00] Voice 12: thank you any further discussion all those in favor carries thank you for this

[2:59:07] Voice 12: i'm going to take this away

[2:59:14] Voice 12: Okay, Advisory Planning Commission of Housing, Advisory Planning Commission for Discussion.

[2:59:20] Voice 12: What's the topic here?

[2:59:22] Voice 3: Yes, that was an idea that I came up with a few months ago.

[2:59:28] Voice 3: Here we are.

[2:59:29] Voice 3: And before Toby and I were official trustees, we actually could talk about stuff like this.

[2:59:35] Voice 3: Nice. So, I have in mind that it would be useful for us to combine our current APC and our current HAPC for several reasons.

[2:59:56] Voice 3: Toby and I were both on one of those.

[3:00:00] Voice 3: those are two vacant positions right there there have been has been one death and other resignations

[3:00:08] Voice 3: both of those committees so they were down for a few members an apc can have up to nine members

[3:00:17] Voice 3: if we combine the two current committees we would have eight and that's assuming they all wanted to

[3:00:23] Voice 3: be still on the committee and there'd still be a vacant position it is difficult for staff to get

[3:00:30] Voice 3: all the meeting dates and notices and replies out and back again for two

[3:00:36] Voice 3: advisory bodies in time for our LTC meetings. It's been quite tricky. So the

[3:00:45] Voice 3: other thing is I would really like to see the Housing Advisory Planning

[3:00:49] Voice 3: Commission people be part of a much more active body working on housing solutions

[3:00:59] Voice 3: solutions for Gabriela and not just get referrals. I would like to see them, I don't know, somehow

[3:01:05] Voice 3: maybe join up with the Gabriela Land Stewards, with the Housing Society. There are a number

[3:01:11] Voice 3: of bodies on the island working on housing issues. And I actually think that the Housing

[3:01:18] Voice 3: Advisory Planning Commission members could probably do more productive work if they were

[3:01:24] Voice 3: were working with those groups. But they would also be members, if they wanted to, of our APC, just our Regular Advisory Planning Commission.

[3:01:35] Voice 3: And the way we'd need to do that is we'd have to dissolve the HAPC, and then appoint those members to the APC, if they were willing.

[3:01:47] Voice 3: So what else do I need to say about that?

[3:01:52] Voice 3: I think that's all.

[3:01:55] Voice 3: I think it would just make for easier working conditions for getting ABC recommendations out and back again.

[3:02:06] Voice 3: It would make for a larger body, and it's true, some of them may not always be able to attend,

[3:02:13] Voice 3: but you'd still get a good number for a quorum. You'd need five for a quorum.

[3:02:21] Voice 3: One other thing, I guess this would probably be a second request, is that they determine that the APC, however it's constituted as a combined body or not, determine a regular meeting date and time.

[3:02:39] Voice 3: So that they're not Googling all the time on calendars, trying to

[3:02:42] Voice 3: get people together, which takes forever, and then by the way, we've lost the meeting date.

[3:02:47] Voice 12: Yeah. I'm a bit surprised to hear that the APC meetings aren't regularly scheduled.

[3:02:54] Voice 3: Well, they were for many years. Like, many years. I've been on the APC, I think, three times.

[3:03:00] Voice 3: Yeah.

[3:03:00] Voice 8: And

[3:03:01] Voice 3: we always had a regular Tuesday evening, 7 o'clock, whatever. And that was so much better for actually getting referrals and then getting them back again.

[3:03:10] Voice 3: Okay.

[3:03:11] Voice 3: And not having staff in the office do this crazy calendar thing.

[3:03:15] Voice 12: Yeah.

[3:03:18] Voice 12: Yeah, because, you know, there's a turnaround period we need for referrals, and that's really the only way to be sure that that can happen.

[3:03:25] Voice 3: But it would take sometimes a week to get people to actually find the date on this calendar.

[3:03:30] Voice 3: And

[3:03:31] Voice 4: would there be, I don't know if this would be welcome by Sendemic First Nation, but in part of the conversation, are you interested in being involved in the land use planning process?

[3:03:47] Voice 4: Would you like a seat on the APC?

[3:03:50] Voice 4: and sort of hold that open or we create three other seats and again we're

[3:03:57] Voice 4: inviting a nation to be part of the colonial pre-constructed body so that's

[3:04:02] Voice 4: not always respectful so I don't know if that's the thing to do. Well our by-law says we have nine so that would have to be changed. But certainly the one vacant. The one vacant one. I mean I support the reason we have that

[3:04:13] Voice 4: Housing Advisory Planning Commission was specifically to advise on the housing

[3:04:17] Voice 4: options and impacts review project what we haven't really looked at is what is

[3:04:22] Voice 4: the next steps for that project it was kind of left off the project list and it

[3:04:27] Voice 4: only got halfway completed essentially it would be rolled into an OCP review so

[3:04:32] Voice 4: the HAPC is kind of a duplicate of the APC right now it's getting the same

[3:04:36] Voice 4: referrals and just getting slightly different advice but it makes sense from

[3:04:42] Voice 4: a logistical point of view to combine them right now i don't know about tasking the hapc members

[3:04:49] Voice 4: with work that like they're not a formally constituted body can we really ask them to do

[3:04:57] Voice 4: work

[3:04:57] Voice 3: no it's only a

[3:04:58] Voice 3: suggestion that um it was only my idea that the work that we're interested in

[3:05:05] Voice 3: seems to be work that other housing groups on the island are doing over and above or under and

[3:05:11] Voice 3: beside the local trust committee you know because we're very constrained by legislation but the

[3:05:17] Voice 3: housing interest groups on the island can do whatever they want and they could come to the

[3:05:23] Voice 3: local trust

[3:05:23] Voice 3: committee at any time with

[3:05:26] Voice 4: their great ideas and i agree with you here i'm

[3:05:29] Voice 4: struggling to figure out how it could function what i would envision is something like the

[3:05:36] Voice 4: biocultural and housing diversity program that pulls in not just the LTC

[3:05:41] Voice 4: but a bunch of different stakeholders we proposed that two years ago it didn't

[3:05:45] Voice 4: get passed but that the LTC could receive its marching orders you know we

[3:05:50] Voice 4: need some land re-zoned for this purpose Gill's the Land Stewards Society has a

[3:05:57] Voice 4: piece of land they want so that priorities are set by a different body

[3:06:03] Voice 4: in terms of long-range strategic planning for housing I don't know what

[3:06:08] Voice 4: that body is yet but I would like to work on a more intergovernmental

[3:06:15] Voice 4: approach and that may be a housing agency which is suggested in our in our

[3:06:20] Voice 4: OCP so the housing agency would be that body that is an interagency organization

[3:06:27] Voice 4: that could hold a long-range housing plan and then say okay LTC here's the

[3:06:35] Voice 4: here's the zoning action we need RDF here's action on building permits I

[3:06:42] Voice 4: think that's a larger conversation that I'm totally yeah it's

[3:06:47] Voice 4: kind of separate

[3:06:48] Voice 3: from this sort of

[3:06:49] Voice 3: in separate because I've actually talked to our regional

[3:06:54] Voice 3: director of a housing agency and anybody could come to the local trust committee at any time and say

[3:07:00] Voice 3: i have a piece of land here and here's the plan we would like this part to be co-op housing we

[3:07:07] Voice 3: would like this to be co-housing we would like this to be put aside for farming whatever their

[3:07:11] Voice 3: wonderful ideas were anybody can come to the local trust committee and say we have

[3:07:16] Voice 3: this idea

[3:07:17] Voice 3: Can you rezone this? And

[3:07:20] Voice 3: then it's up to the local trust committee to, you know, to approve or not approve or suggest dynamics or whatever.

[3:07:29] Voice 3: But what I don't want to see is us just referring things to a housing advisory planning commission when they could be doing work anywhere all the time with other housing, you know, people interested in housing.

[3:07:43] Voice 3: But

[3:07:44] Voice 1: we count to the

[3:07:45] Voice 3: Loaning Trust Committee at any time, but we can't tell them to do that.

[3:07:49] Voice 3: No, no, no, of course not. What we can

[3:07:51] Voice 3: tell them is that you're no longer on an HAPC, you're now on an APC, if you so desire.

[3:07:57] Voice 12: But the individuals are not constrained to only working on the APC, they can do whatever

[3:08:01] Voice 3: they want and bring that to

[3:08:03] Voice 12: us in some mechanism.

[3:08:04] Voice 12: You know, we did create these task force on Salt Spring, and it created a whole another situation of which there was a lot of creative thought that went into ideas of which the LTC is unable to facilitate.

[3:08:23] Voice 12: Of course. I

[3:08:24] Voice 3: don't want to facilitate that. I just will be happy to receive whatever they come up with.

[3:08:28] Voice 12: yeah so if i want to try to stay focused on the apc the apcs here your suggestion is perhaps what

[3:08:37] Voice 12: i'm hearing anyway and i'll seek your advice here is to dissolve the housing advisory planning

[3:08:43] Voice 12: commission and then reconstitute the abc i think that realistically what we would probably do is

[3:08:50] is

[3:08:51] Voice 12: we'll dissolve the one or simply not appoint people to that APC body,

[3:08:58] Voice 12: but we would obviously have to offer or ask for expressions of interest

[3:09:04] Voice 12: of participating in a new APC because some members may

[3:09:08] Voice 14: not be interested.

[3:09:09] Voice 14: And so

[3:09:10] Voice 12: then that would require then perhaps dissolving all of the membership

[3:09:14] Voice 12: or I don't know how that would get resolved.

[3:09:18] Voice 12: Do you have any suggestions there?

[3:09:20] Voice 12: Yeah, I do.

[3:09:21] Voice 12: I

[3:09:22] Voice 16: think there's two years left in the term for the AEC.

[3:09:26] Voice 16: I'm not mistaken.

[3:09:27] Voice 16: And so these members would be,

[3:09:29] Voice 16: HAPC members would receive correspondence

[3:09:31] Voice 16: from the Local Justice Committee

[3:09:33] Voice 16: requesting that they determine within a certain time period

[3:09:37] Voice 16: whether or not they're willing to be appointed to the AEC.

[3:09:40] Voice 16: And that would be because the term's expired on the date.

[3:09:43] Voice 16: And we would set that date based on a reasonable amount of time

[3:09:46] Voice 16: that we send out the correspondence and let people think about, you know, what's going on, probably 30 days or so.

[3:09:52] Voice 16: So the HAPC would be dissolved. If there's not sufficient members to be reappointed,

[3:09:57] Voice 16: we'd let you know in an in-camera meeting and do an expressions of interest call-out advertising

[3:10:02] Voice 16: for those vacancies.

[3:10:05] Voice 16: I'm not sure how the APC by-law relates to First Nations participation because of that residency, two-thirds residencies.

[3:10:12] Voice 12: Thanks

[3:10:12] Voice 16: for that. I was

[3:10:13] Voice 12: wondering, is there a requirement for residency?

[3:10:16] Voice 16: Yeah, there is. I think it's two-thirds of the members.

[3:10:19] Voice 16: It's on the internet. I can't read it out for you.

[3:10:21] Voice 16: Well,

[3:10:22] Voice 13: we can amend that.

[3:10:23] Voice 16: You could absolutely amend the by-law,

[3:10:27] Voice 16: the administrative by-law, so you can do it

[3:10:29] Voice 16: for a second period.

[3:10:31] Voice 3: Because is that not ironic that here we are on their territory and residency.

[3:10:37] Voice 3: yeah and

[3:10:39] Voice 16: so just to recap the whole point of that apc though in terms of the reason they're there

[3:10:45] Voice 16: is to help you make land use planning decisions and the land use planning decisions we have before

[3:10:53] Voice 16: you are the applications that we process for you and the projects that you initiated and received

[3:10:59] Voice 16: funding to undertake yeah

[3:11:00] Voice 7: and

[3:11:01] Voice 16: so the focus is very narrow in that regard and you can choose to use

[3:11:06] Voice 16: them or not so even if they sit there idle for a year that's at your discretion because it's a

[3:11:10] Voice 16: resource for you to utilize if you decide to do that and so it's you're not wasting anyone's time

[3:11:17] Voice 16: in essence if you're not necessarily referring things to them because that means that you don't

[3:11:21] Voice 16: need the extra assistance right but they're there to provide assistance that's why we sort of fell

[3:11:27] Voice 16: away from the monthly meetings because there was no pattern of need to connect with that group on

[3:11:35] Voice 16: a regular basis it was very adequate for adding maybe once or twice a year but

[3:11:41] Voice 3: then they would at

[3:11:42] Voice 3: least have a holding place that wouldn't require a whole lot of finagling beforehand and all you

[3:11:46] Voice 3: need to do and i do remember that from my days on the abc there were times when we didn't need

[3:11:51] Voice 3: to meet and it was simply decided i had no need to meet this time but there was at least space

[3:12:03] Voice 12: So we're looking for a motion then that would dissolve the Housing Advisory Planning Commission

[3:12:09] Voice 12: and ask those members to submit expressions of interest for joining for appointments on

[3:12:13] Voice 12: the Advisory Planning Commission and that staff formalize a regular schedule of meetings.

[3:12:20] Voice 4: I'm not sure, actually having heard from you Sonia, I'm wondering if it's worthwhile just

[3:12:30] Voice 4: to think about, because these bodies are already constituted and the Housing Advisory Planning

[3:12:36] Voice 4: Commission was specifically to give advice on housing in the context of reconciliation,

[3:12:41] Voice 4: ecological protection and all these other factors it it kind of what if we

[3:12:50] Voice 4: actually invited people to fill that body and they just get tasked with if we

[3:12:59] Voice 4: decide community engagement on the OCP for the next year and exploring

[3:13:05] Voice 4: relations with First Nations they be given that role and the APC can handle

[3:13:12] Voice 4: the regular business stuff it i'm just wondering if

[3:13:15] Voice 3: no no i think the advisory planning commission

[3:13:19] Voice 3: should get all referrals um and they they too should be concerned about first nations oh yeah

[3:13:27] Voice 3: we're not saying they shouldn't

[3:13:29] Voice 16: there's a specific terms of reference in effect for the hapc i haven't

[3:13:35] Voice 10: looked at it in a

[3:13:35] Voice 16: while but we did develop a very specific terms of reference for that advisory

[3:13:39] Voice 16: advisory commission. And that's what you're touching on is that it was devoted to housing,

[3:13:45] Voice 16: First Nations, ecology-related issues. And so that's another option that you could amend

[3:13:55] Voice 16: those terms of reference. You can keep them as is and fill those seats. There's a lot

[3:13:59] Voice 16: of flexibility. It's really what do you feel you will need in terms of this dedicated focus

[3:14:04] Voice 16: group of people. Instead of going out to the broader community, you have easy access

[3:14:08] Voice 16: to coordinate with the people who are here to provide you with some

[3:14:14] Voice 3: advice on these issues moving forward.

[3:14:17] Voice 3: Part of my thought too is that we're short members now on the APC and the HAPC.

[3:14:21] Voice 3: We haven't advertised though.

[3:14:23] Voice 3: I know, and

[3:14:23] Voice 3: we also have a duplicate member on both

[3:14:25] Voice 4: of those bodies.

[3:14:26] Voice 4: Which was supposed to be that link between the APC and the HAPC.

[3:14:30] Voice 5: That

[3:14:31] Voice 4: was a bit of a strategic piece.

[3:14:33] Voice 4: but i just want to think i want can we actually table this after we discuss priorities because

[3:14:39] Voice 4: if we figure out our priorities for the term then maybe we'll need two advisory bodies maybe

[3:14:47] Voice 4: one is going to be sufficient because i'm not 100 convinced like i know

[3:14:53] Voice 1: i see the logic in

[3:14:54] Voice 4: in what you've proposed yeah but sonia's right it's not an extra burden on resources or staff

[3:14:59] Voice 4: if we don't give the Commission something to do. It's just if that body exists, if there is a need for their advice,

[3:15:07] Voice 4: and there is different terms of reference. I wish I had my other computer, I could look it up.

[3:15:11] Voice 3: Yeah, and it's too bad that the APC doesn't include all those terms of reference, too.

[3:15:15] Voice 3: Oh,

[3:15:16] Voice 16: it does, by the nature of it. We needed to specify to the AHAPC what their purpose was.

[3:15:21] Voice 16: How is it different than the APC? The APC can do all those things, too. It's yours. You can

[3:15:26] Voice 16: decide, 100%,

[3:15:28] Voice 16: what to send to them and what you want them to focus on in terms of their comments back to you.

[3:15:34] Voice 16: I don't know.

[3:15:35] Voice 12: But the APC is, as Sonia said, is about referring rezoning and OCP amendments.

[3:15:43] Voice 12: We'll also do rezoning in applications.

[3:15:46] Voice 12: Whereas the Housing Advisory Planning Commission is more specific project related.

[3:15:52] Voice 12: And so you need to have a project in order to make referrals to them.

[3:15:57] Voice 3: It's

[3:15:57] Voice 12: not a think-tank.

[3:15:59] Voice 3: Wouldn't you also refer a project to the APC?

[3:16:02] Voice 3: I would think that you would also want to refer a project to the APC.

[3:16:08] Voice 12: Well, you are right about that, but then why would you strike out?

[3:16:13] Voice 12: Like at Salt Spring they've got agricultural committees, they've got housing committees, they've got a few others.

[3:16:18] Voice 12: And so the reason is because you lessen the workload on any one of them.

[3:16:24] Voice 12: and people apply for those positions based upon what their interests are yeah

[3:16:30] Voice 3: oh no I do get that I was more looking at I think

[3:16:34] Voice 12: the takeaway from this is

[3:16:36] Voice 12: that we should have a regular schedule to make it more reliable for us to get

[3:16:41] Voice 12: information back but yeah this could come back to us later today or come back

[3:16:45] Voice 12: come back to our next meeting you can certainly ask staff to provide us some

[3:16:50] Voice 12: recommended options because I would like

[3:16:52] Voice 4: to look at the terms of reference again

[3:16:54] Voice 4: and actually

[3:16:54] Voice 4: because the way that the seats were allocated was to allow for

[3:16:59] Voice 4: diversity of demographics but that didn't work in some instances we kept

[3:17:03] Voice 4: having people leave in one demographic and what I'd like to see is why wasn't

[3:17:10] Voice 4: there an ecological or a water specialist assigned right if protection

[3:17:16] Voice 4: the ecosystems part of our consideration for the housing piece we it was

[3:17:22] Voice 4: constructed for social demographics but not for sort of expertise in other areas

[3:17:28] Voice 4: that we actually need it so I just want to reflect a little bit more on this

[3:17:32] Voice 4: because it

[3:17:33] Voice 1: was a lot of work

[3:17:33] Voice 4: to set up that Commission I think it might be of

[3:17:36] Voice 4: value to have two different Commission's especially for doing a lot of community

[3:17:39] Voice 4: engagement in the next year and engagement First Nations those two

[3:17:43] Voice 4: bodies could do complementary work and not you know and you don't think they

[3:17:48] Voice 4: could just be

[3:17:49] Voice 4: melded into

[3:17:50] Voice 3: one I

[3:17:51] Voice 4: think the focus is different okay I think the

[3:17:54] Voice 4: one is more community-based APC has I can't

[3:18:02] Voice 3: imagine that the advisory planning

[3:18:04] Voice 3: commission is not community-based it

[3:18:06] Voice 4: is that's what I'm saying it's community-based

[3:18:08] Voice 4: whereas this one was more focused on housing the context of these other

[3:18:12] Voice 4: factors and the knowledge that they brought I don't know because it was on

[3:18:20] Voice 4: that commission and there's there's a lot of of work that went into the community engagement that's

[3:18:31] Voice 4: sort of nowhere we'd

[3:18:33] Voice 16: help you to have a summary report of the terms of reference for the hapc

[3:18:38] Voice 16: how much longer is left in the existing term apc summary of referrals and frequency and i have

[3:18:46] Voice 16: just like a snapshot of both so that you have a sense of what's been going on in the last couple

[3:18:49] Voice 16: years of both those commissions and then maybe just some suggested options moving forward

[3:18:55] Voice 16: your project discussion which is coming yeah today because

[3:18:59] Voice 4: there's only three people on the

[3:19:01] Voice 4: HAPC right now right now they're short-bodied right they're short five

[3:19:05] Voice 4: yeah so you need to

[3:19:06] Voice 4: advertise or decide whether you want

[3:19:08] Voice 16: to I just see

[3:19:09] Voice 4: value in having two different commissions

[3:19:11] Voice 4: and I'm sorry Susan because I was

[3:19:13] Voice 4: with you on this because it seems so efficient but as I think

[3:19:16] Voice 4: about the projects that are potentially down the line I want to just pause but

[3:19:21] Voice 12: you know you need to have work that you can direct to exactly but I want to

[3:19:25] Voice 4: decide what that work is before I decide to dissolve a body that's been

[3:19:29] Voice 4: constituted so

[3:19:30] Voice 12: do you want to do

[3:19:32] Voice 12: anything with this item at the moment as Sonia has

[3:19:34] Voice 12: indicated providing a summary report can

[3:19:36] Voice 4: we table it until we decide until we

[3:19:38] Voice 4: move to the strategic planning process what

[3:19:41] Voice 3: about the idea of looking

[3:19:45] Voice 3: looking at our advisory planning commission by law and having holding a

[3:19:51] Voice 3: place for the First Nations well

[3:19:54] Voice 12: I think

[3:19:55] Voice 12: that could come to us in a report

[3:19:58] Voice 16: based

[3:20:03] Voice 16: on your project priorities we could come up with some suggestions to utilize the

[3:20:07] Voice 16: utilization of your ABCs okay

[3:20:12] Voice 3: I will reluctantly table this only because I

[3:20:16] Voice 3: I really feel that all those lovely members on the AJPs could happily work with the APC on any issue, any content, or any of it at all.

[3:20:27] Voice 3: I just, you know, and there'd be enough of them, too.

[3:20:31] Voice 12: Didn't you say there's nine members?

[3:20:33] Voice 12: Probably nine.

[3:20:34] Voice 3: You can

[3:20:35] Voice 3: have up to nine.

[3:20:36] Voice 12: Five?

[3:20:38] Voice 12: Because, you know, you can obviously, you know, Salt Street has quite a rigorous process associated with APC appointments, and that they look for certain skill sets.

[3:20:48] Voice 12: Yeah.

[3:20:48] Voice 12: and then appoint according to a broad spectrum of skill sets so that one person represents a certain core interest.

[3:20:54] Voice 12: And then if they don't get the, and they get lots of applications, but they don't get them actually,

[3:21:00] Voice 12: they want that they just continue to look for more people, and then they just appoint.

[3:21:05] Voice 12: That's

[3:21:05] Voice 4: really valuable because I think

[3:21:06] Voice 4: the composition of the two is almost, they're all social experts,

[3:21:11] Voice 4: experts, they're facilitators, they're social planners, but we don't have anybody with ecology

[3:21:17] Voice 4: background or relationship building with First Nations, so I just want to take a look at that

[3:21:23] Voice 4: again. And on the state performance,

[3:21:25] Voice 16: actually three, I think it's a strange bylaw provision

[3:21:28] Voice 16: that allows for 50% or less of three members. Yeah,

[3:21:32] Voice 12: so my reason for that question is because

[3:21:34] Voice 12: if you've got a mixed spectrum of skill sets though certain people will only come and work on

[3:21:42] Voice 12: the stuff that they're interested in they may not necessarily look at all so if you have two housing

[3:21:47] Voice 12: expert people on your abc then when there's a housing thing you're going to get them and others

[3:21:53] Voice 12: so you know it's hard to say how it all works out but it's a more disciplined approach and

[3:21:58] Voice 12: indeed it's a i think it was said it's the second largest island in the area you've certainly got

[3:22:03] Voice 12: those resources dropped off on maybe needs a bit more formality and that

[3:22:07] Voice 12: maybe when you're going out for expressions of interest and you can say

[3:22:11] Voice 12: we're looking for these skill sets yeah that

[3:22:13] Voice 12: would appeal to people I've

[3:22:15] Voice 4: had

[3:22:17] Voice 4: water specialists who said I'm retired now and I want to contribute to the

[3:22:22] Voice 4: conversation community planning here but they're not being asked there isn't a

[3:22:25] Voice 4: place for them to do that so

[3:22:27] Voice 12: there's some value in getting some reporting and

[3:22:29] Voice 12: And they may be embracing other examples of these ABCs

[3:22:32] Voice 12: like the ones on the other islands.

[3:22:34] Voice 3: I think our forum, didn't Case Longrise

[3:22:37] Voice 3: bring it up at the last LTC meeting to change the forum?

[3:22:41] Voice 16: Yeah, Nadine just reminded me that there actually

[3:22:44] Voice 16: is an LTC resolution to prepare that draft by-law amendment.

[3:22:47] Voice 16: So I

[3:22:47] Voice 16: wouldn't be preparing that draft by-law amendment

[3:22:50] Voice 16: until I have a sense of the direction that we should go.

[3:22:53] Voice 16: Because that's a very strange comment.

[3:22:55] Voice 16: So we would roll that resolution back into a report

[3:22:59] Voice 16: support to you once you've determined what you'd like to do with them.

[3:23:01] Voice 16: Okay.

[3:23:04] Voice 12: Is there any direction on this or do you just want to pause

[3:23:07] Voice 12: on that one and we'll continue with the rest of the agenda and come back to it if you need to?

[3:23:12] Voice 12: I am a little cognizant of time because I do a lot of things at the end

[3:23:15] Voice 12: of the day.

[3:23:16] Voice 12: It's all right. The trouble is there's a lot to talk

[3:23:19] Voice 5: about, especially at a first

[3:23:20] Voice 12: meeting. But we can also, we don't have

[3:23:24] Voice 12: to solve all the world's problems today. So strategic

[3:23:27] Voice 12: strategic planning process, I think probably the most significant conversation we had today.

[3:23:33] Voice 12: Let's see, do you have any summary information for us at all, Sonia?

[3:23:40] Voice 12: No, this is a value request.

[3:23:42] Voice 12: I

[3:23:43] Voice 4: think you requested that.

[3:23:45] Voice 4: Remember I suggested

[3:23:46] Voice 12: we move that to after a discussion program.

[3:23:49] Voice 4: Oh, you're right, sorry.

[3:23:49] Voice 4: Yeah, quite right.

[3:23:50] Voice 12: I got a little arrow there.

[3:23:51] Voice 12: So let's move past that then.

[3:23:53] Voice 12: Let's pick it up again at 14.4, which is where I put it.

[3:23:56] Voice 12: so now we've got reporting and the first report we have is trust conservancy

[3:24:04] Voice 12: report dated October the 6th nothing on the first two items and that's there for

[3:24:11] Voice 12: your reading the only thing that I can say about that at the moment I don't

[3:24:15] Voice 12: know Susan has anything to offer at the moment but there's a vacancy and we're

[3:24:20] Voice 12: waiting to fill that and um there's exciting work waiting for us there so unless there's

[3:24:28] Voice 12: anything further i'll move on well

[3:24:29] Voice 3: just the fact that the um opportunity fund grant was just

[3:24:33] Voice 3: awarded to the design and nature's conservancy for their nature stewards program

[3:24:37] Voice 13: and that same

[3:24:39] Voice 3: grant was awarded to golf for their nature stewards program and they are just doing

[3:24:43] Voice 3: wonderful work so

[3:24:45] Voice 13: what i'd like to

[3:24:46] Voice 3: see is when there's that collaboration between the island's

[3:24:49] Voice 3: just consistency and it just seems to double you know the benefits okay

[3:24:57] Voice 12: so at 13.4 we have

[3:24:59] Voice 12: applications report dated November 24th typically I just ask if there's any update from that from

[3:25:05] Voice 12: staff and if there's not then it's just an opportunity for questions so I see Sonia's

[3:25:10] Voice 12: nodding so if there's any questions on any of the applications and Sonia can answer them hopefully

[3:25:15] Voice 12: we

[3:25:15] Voice 16: have a rezoning application that you'll be looking at at the time of the year for

[3:25:19] Voice 16: in January, that's for the Wildrose Nursery property, so that will be the bigger significant

[3:25:24] Voice 16: application that will be asked to weigh in on.

[3:25:30] Voice 12: Okay. Any other questions? No? Alright, good. So, Trustee Local Expense Report, you'll get

[3:25:37] Voice 12: used to seeing these. This is from September. There will be another one coming out December,

[3:25:42] Voice 12: I think, and typically questions need to be directed to Nancy Rogers with respect to those.

[3:25:49] Voice 12: sometimes staff can help us out with understanding things that haven't been

[3:25:54] Voice 12: billed or dispensed through if it looks like there's a lot of money left over

[3:25:58] Voice 12: in a pot I think Sonya hit that a little earlier so if there's no questions there

[3:26:03] Voice 12: go ahead Toby so

[3:26:04] Voice 4: if we were to engage a First

[3:26:07] Voice 4: Nation elder to open or to attend a meeting would that come out of our local

[3:26:16] Voice 4: budget so

[3:26:18] Voice 12: that's an accurate number so

[3:26:30] Voice 16: after today's meeting should it'll be a

[3:26:33] Voice 16: bit less how

[3:26:34] Voice 4: much did two meetings typically cost do you have a I don't

[3:26:37] Voice 16: know

[3:26:38] Voice 4: okay um do I need to make a motion that we request okay so I really help

[3:26:45] Voice 16: determining how that contact is going to be made? Who are we asking? What are your expectations for someone to open a meeting?

[3:26:53] Voice 16: Okay. Yeah, we need a staff resolution or resolution to direct staff to work with one of you to do that behind the scenes.

[3:27:00] Voice 16: Yeah, I

[3:27:01] Voice 4: do have a relationship with Elder Lawley who has opened several meetings with ceremony before and she's usually quite happy to come.

[3:27:11] Voice 4: um so i could make a resolution to work with staff to work with staff on uh requesting an

[3:27:22] Voice 4: elder from san diego first nation to open our first meeting of the the new year let's say

[3:27:28] Voice 4: january yeah okay so

[3:27:31] Voice 12: moved and seconded okay and

[3:27:34] Voice 12: i'll just look to i

[3:27:36] Voice 2: got it i just want to

[3:27:38] Voice 2: to know do you want in the new year or 2020. oh

[3:27:40] Voice 4: for the january 26th

[3:27:42] Voice 4: first meeting yeah 2023 yeah

[3:27:47] Voice 4: oh actually this recommendation is written it's 20. january 26th you might want to change the

[3:27:54] The 23rd of January, 23rd of January, 2023.

[3:27:59] The business meeting?

[3:28:01] Voice 13: Yeah.

[3:28:02] Voice 13: Yeah.

[3:28:05] Voice 4: But don't you start.

[3:28:08] Voice 8: Okay.

[3:28:08] Voice 12: I'm just ready because

[3:28:09] Voice 12: it's so cold.

[3:28:10] Voice 12: So, moved and seconded, and we got that recorded.

[3:28:13] Voice 12: All those in favor?

[3:28:14] Voice 12: That carries.

[3:28:15] Voice 12: Okay.

[3:28:15] Voice 12: Thanks a lot.

[3:28:18] Voice 12: Where am I now?

[3:28:19] Voice 12: I've lost my place.

[3:28:21] Voice 12: That's expense reports.

[3:28:22] Voice 12: Okay.

[3:28:23] Voice 12: So, that got tossed into there.

[3:28:24] Voice 12: So, that's fine.

[3:28:25] Voice 12: so nothing else on the expense reports so then adopted policies and

[3:28:29] Voice 12: standing-ground solutions we kind of just talked about that that's there for

[3:28:32] Voice 12: our information if there's a desire to change it and so I'll continue on local

[3:28:38] Voice 12: trust committee web page typically updated my staff on a regular basis

[3:28:43] Voice 12: unless there's something specific you want to change it to go beyond but

[3:28:47] Voice 12: resources are challenging there as well is there anything

[3:28:51] Voice 4: I talked to director

[3:28:54] Voice 4: Frater about that and actually Stefan Cermak because I was asking if if I

[3:28:59] Voice 4: wanted to do more regular communication with the public and maintain my own

[3:29:02] Voice 4: website he said no the Athens Trust does not support individual web pages for

[3:29:06] Voice 4: elected officials Director Frater said that as often as we want to post

[3:29:12] Voice 4: updates in the trustee RRAN to make use of them so I'll be hope just because there's so much

[3:29:23] Voice 4: happening with all the other committees I mean is that the place just for local

[3:29:28] Voice 4: news it's not totally went to the regional planning committee and then

[3:29:33] Voice 4: discussion on a housing roundtable for the North Islands I guess so if it's

[3:29:38] Voice 4: local news anyway I'm just trying to figure out the system I'm new here guys

[3:29:44] Voice 16: trustee for shaken on Demmon you still have a quite a regular document you have

[3:29:48] Voice 16: multiple multiple I've scanned

[3:29:51] Voice 4: through so that's an

[3:29:52] Voice 16: example where there's lots

[3:29:53] Voice 16: lots of involvement and extra activities that were

[3:29:55] Voice 16: summarized in one document and regularly posted.

[3:29:58] Voice 16: Yeah, I'm going

[3:29:59] Voice 16: to try to follow that.

[3:30:00] Voice 3: Did she post that to the trustee corner?

[3:30:01] Voice 4: Yeah.

[3:30:02] Voice 4: Okay,

[3:30:02] Voice 3: because I used to actually subscribe to her blog.

[3:30:05] Voice 3: That's great.

[3:30:06] Voice 4: That's very helpful.

[3:30:09] Voice 12: Okay.

[3:30:09] Voice 12: Yep.

[3:30:11] Voice 12: So we'll go on the work program then, and the top priorities.

[3:30:15] Voice 12: Is that on page 162?

[3:30:19] Voice 12: No.

[3:30:19] Voice 16: It printed very strangely, so the screenshot didn't work.

[3:30:23] Voice 16: That's why we're seeing third priority, second priority, first priority, all out of order.

[3:30:28] Voice 16: But it's the system that we use.

[3:30:33] Okay.

[3:30:34] Okay, so that's there for discussion. Do you have anything you'd like to say about it?

[3:30:40] This would be the time that

[3:30:41] Voice 16: you clarify whether or not these first, second, third priorities are accurate,

[3:30:46] Voice 16: whether the order of them is accurate. Clearly we're working on the first priority,

[3:30:52] Voice 16: and then at this time we move on to the second, and at this time we move on to the fifth.

[3:30:56] Voice 16: So right now I can tell you we're not working on anything but your first priority.

[3:31:00] Voice 16: The ecological protection zone? Yeah. Okay. That's all that's stacked as resource for them.

[3:31:05] Voice 15: What page is that?

[3:31:07] Voice 16: 163. Oh, okay.

[3:31:09] That's

[3:31:10] Voice 16: the number one. Sorry, it shouldn't look like this in NX1.

[3:31:15] Voice 16: This is just a screenshot. I couldn't get it to print properly.

[3:31:19] Voice 16: Are you looking for it, Bill?

[3:31:22] Voice 9: I was because I don't know if my calculator seems to be behaving badly.

[3:31:28] Voice 12: Oh yeah, I looked at that, it was a really totally weird format.

[3:31:31] Voice 16: Yes.

[3:31:35] Voice 16: So if you would like to keep these as is, then there's no action.

[3:31:40] Voice 16: If you would like to remove one of these off the list or replace it with something else,

[3:31:44] Voice 16: this would be the time to do that.

[3:31:46] Voice 16: At every meeting you have an opportunity to do that.

[3:31:49] Voice 3: Yeah.

[3:31:50] Voice 3: So I fully support finishing the ecological protection zone.

[3:31:54] Voice 3: So it's been four years, and I'd love to see that.

[3:31:58] Voice 12: So that is your first priority, doesn't it?

[3:32:01] Voice 3: Yeah, and it's also something that's doable.

[3:32:03] Voice 3: It seems doable.

[3:32:05] Voice 12: Oh, yeah.

[3:32:06] Voice 3: We're very close.

[3:32:08] Voice 3: Yeah, that's what I thought.

[3:32:09] Voice 3: And I also

[3:32:10] Voice 3: totally support our second priority,

[3:32:13] Voice 3: because I think it's more important than maybe most people would realize,

[3:32:18] Voice 3: that our development application information file is really outdated.

[3:32:24] Voice 3: And we need it to be up-to-date so that it can be applied to more than just development permit areas.

[3:32:31] Voice 3: It can be applied to rezoning applications.

[3:32:33] Voice 3: And so I was hoping that at some point Trust Council would come up with a model DAI by-law

[3:32:40] Voice 3: when they were working on their model fees by-law.

[3:32:43] Voice 12: Well, there is a model. That's what you have.

[3:32:45] Voice 3: Yeah.

[3:32:46] Voice 3: It's quite old.

[3:32:47] Voice 3: The

[3:32:48] Voice 12: one that they

[3:32:48] Voice 3: were working on, they dropped.

[3:32:50] Voice 3: They decided for some reason not to continue with that.

[3:32:53] Voice 3: at a council level. I think it was a regional planning committee.

[3:32:57] Voice 12: Well, I think Pender, didn't they just adopt a DA?

[3:33:00] Voice 3: Yes, so North Pender, I understand, I think it was Robert Pajima who was working on that,

[3:33:08] Voice 3: came up with a really good development application information bylaw.

[3:33:13] Voice 3: And so, I think that's the one I was looking at.

[3:33:17] Voice 12: Yeah, so typically you would use the most recent version.

[3:33:22] Voice 12: Yeah.

[3:33:23] Voice 12: And that, so that, I think,

[3:33:24] Voice 3: is just a document.

[3:33:25] Voice 3: But No

[3:33:25] Voice 3: Defenders wasn't based on, like, a model by law.

[3:33:27] Voice 3: It was just a good, yeah, and I'd love to see

[3:33:31] Voice 3: us work with all of that.

[3:33:33] Voice 4: Okay.

[3:33:33] Voice 4: So just give me, can you give me a very short, why is this so important again?

[3:33:38] Voice 4: I know we've discussed it, but just.

[3:33:40] Voice 4: Yeah, well, because.

[3:33:41] Voice 3: I

[3:33:42] Voice 4: used to be all over that.

[3:33:43] Voice 12: I can't remember now.

[3:33:44] Voice 3: Because it sets standards for reports that are required for rezoning applications or

[3:33:50] Voice 3: for the development permit you know applications and and you have way more

[3:33:57] Voice 3: control

[3:33:57] Voice 12: well it's the only actual opportunity that you have to ask

[3:34:03] Voice 12: specifically of an applicant to do certain things absolutely and it's a

[3:34:08] Voice 12: creates a opportunity to have administrative fairness so that once

[3:34:13] Voice 12: you've asked him to do those things

[3:34:15] Voice 12: you can't keep asking them for more things

[3:34:17] Voice 12: right and

[3:34:18] Voice 12: which is why

[3:34:20] Voice 3: it needs to be so comprehensive because you've got to make

[3:34:22] Voice 3: sure you get everything in there that first ask so

[3:34:25] Voice 16: the issue right now is that it hasn't

[3:34:28] Voice 16: been updated so it doesn't refer to we have some new development for many areas like

[3:34:32] Voice 16: environmental protection for example where we couldn't apply the dai because it's the dai is

[3:34:39] Voice 16: written in a way that actually says development permit area number one number two oh yeah so

[3:34:45] Voice 16: there's better ways to draft it so that we don't have to keep updating it we can make

[3:34:49] Voice 16: it apply to

[3:34:50] Voice 16: you know more generally to the OCP and the IEP so that it's triggered for all the applications

[3:34:58] Voice 16: and if we don't want it to apply we can have specific exclusions but it sets a standard for

[3:35:05] Voice 16: reports professional reports that the applicant has to prepare

[3:35:07] Voice 16: to support their application so

[3:35:13] Voice 4: my question is why wouldn't this be a priority for the regional

[3:35:15] Voice 4: planning team because it could be applied to all the LTAs and why would it be specifically

[3:35:19] Voice 4: taking up one project for Gabriel and because at

[3:35:24] Voice 16: one point in time there was we were trying to do

[3:35:26] Voice 16: model bylaws for all these things there was just no political uptake people didn't think it was

[3:35:32] Voice 16: exciting enough with priority enough and so it just got washed away so we sort of relied on each

[3:35:37] Voice 16: HLTC to champion and understand the importance of it, because it was

[3:35:40] Voice 16: top-down. There just wasn't enough

[3:35:43] Voice 16: social marketing to help them understand, but this is a fundamental administrative piece. It's boring, but it's important.

[3:35:50] Voice 3: That's exactly what I said. This might not seem that important, but it is really important, and I remember the discussion at Council

[3:35:57] Voice 3: when they decided to adopt the Model Fees By-law, but not the DAI By-law, because people just didn't see it as an incentive.

[3:36:06] Voice 3: Some

[3:36:06] Voice 16: LTCs felt that it was an unnecessary burden to developers who are just Ma

[3:36:11] Voice 16: and Pa neighbors.

[3:36:13] Voice 16: They're not really developers.

[3:36:15] Voice 16: So that's

[3:36:16] Voice 16: a bit awkward for us.

[3:36:17] Voice 3: I mean, maybe that's a discussion, too.

[3:36:19] Voice 16: Because anybody who's developing land, I mean, they're not traditional urban developers,

[3:36:23] Voice 16: but even your neighbor who's developing a property should be subject to a higher standard of professional development criteria.

[3:36:30] Voice 16: But there

[3:36:30] Voice 16: wasn't a lot of political uptake.

[3:36:32] Voice 16: So that's why it's been left to each LTC to think away at it at their discretion.

[3:36:38] Voice 3: Well, there was even a discussion about the model fees by law, but we shouldn't really

[3:36:43] Voice 3: be charging our neighbors this much money to do a development application, which means

[3:36:48] Voice 3: that the taxpayers pay for that development.

[3:36:51] Voice 7: So, yeah,

[3:36:52] Voice 3: I'm with you on that.

[3:36:54] Voice 7: So

[3:36:55] Voice 4: how long might this take?

[3:36:56] Voice 4: If it's a second priority, is that going to take away from the third priority, the OCP

[3:37:01] Voice 4: review, the preparation for the OCP review?

[3:37:03] Voice 4: Well, I think

[3:37:04] Voice 16: we've done it in order.

[3:37:04] Voice 12: and I think you just said that the first one is almost done.

[3:37:07] Voice 16: Yeah, the first one should be wrapped up before the end of the Cisco.

[3:37:11] Voice 16: And then the DAI by-law, since we do have a more recent example like Pender to Draw,

[3:37:15] Voice 16: which is great, we can likely recycle quite a bit of that to bring forward.

[3:37:20] Voice 16: It is a by-law of trust, so the DAI by-law?

[3:37:26] Voice 12: It always used to be. I think it might have changed.

[3:37:29] Voice 16: So if it's an LTC by-law, it's administrative, so you can give first, second, and third reading

[3:37:34] Voice 16: in one but that's

[3:37:45] Voice 12: just administrative anyway it would just happen but it may mean that changed

[3:37:51] Voice 12: in the most recent legislative amendment i think you're right i just can't remember

[3:37:54] Voice 13: yeah okay

[3:37:55] Voice 12: so we need to change this list at the time seems like it's um

[3:38:00] Voice 4: i'm a little bit confused

[3:38:02] Voice 4: just by the wording of priorities and projects in our in the top part of like

[3:38:09] Voice 4: the agenda we've got top priorities for discussion active projects report but

[3:38:16] Voice 4: we're discussing we're on 14.1

[3:38:18] Voice 4: priorities yeah not

[3:38:20] Voice 4: projects sorry thank

[3:38:22] Voice 4: Thank you.

[3:38:22] Voice 4: We're going to come to that.

[3:38:24] Voice 4: It's confusing.

[3:38:24] Voice 4: I am very confused, but I guess I can go along with this.

[3:38:30] Voice 4: Yeah,

[3:38:30] Voice 13: the page numbers make me

[3:38:32] Voice 4: confused.

[3:38:34] Voice 4: I mean, third priority, again, what I was saying earlier, I think preparing the community

[3:38:40] Voice 4: for a comprehensive OCP review is where we're at, but let's just call it comprehensive OCP.

[3:38:47] Voice 4: And here it is listed as comprehensive OCP, and it'll be

[3:38:50] Voice 4: reviewed, not targeted.

[3:38:51] Voice 4: it. So that's where it's been. That

[3:38:53] Voice 16: would have been my input in there because I was trying to make sure that it included all this text and I felt like it was so detailed. It

[3:39:03] Voice 12: is. But the

[3:39:05] Voice 16: business case was for targeted so I would have to, I mean it's up to you how you want me to categorize it. And I can delete, you know, like some of this text doesn't need to show up in this description. It's here because we were afraid that it would be lost in

[3:39:21] Voice 16: translation from one LTC to the next. Yeah, no,

[3:39:24] Voice 4: I appreciate that. I'd rather keep it in to be honest right now.

[3:39:27] Voice 16: So we can keep the title or we can change it. It's totally your

[3:39:31] Voice 3: decision. I think we should

[3:39:31] Voice 3: keep the title because we have been thinking all along it needs to be a comprehensive

[3:39:36] Voice 3: it takes four years and all sorts of funding requests. It might have been that Heather

[3:39:42] Voice 3: Power

[3:39:42] Voice 16: turned it into a truck targeted review just for the business case and that's where

[3:39:47] Voice 16: Yeah, I

[3:39:49] Voice 4: like the language and I think it's good to have all these parts in it.

[3:39:56] Voice 4: Is there anything about STVRs?

[3:40:02] Voice 4: We still have a chance to amend the scope of this?

[3:40:05] Voice 4: Yeah, all the time.

[3:40:06] Voice 4: Okay, great.

[3:40:07] Voice 4: Right. Right up until, like, Project Footer, version

[3:40:12] Voice 12: 5.0.

[3:40:15] Voice 12: Tony,

[3:40:16] Voice 3: you might remember better than I, was the ongoing investigation,

[3:40:23] Voice 3: active investigation of short-term vacation rentals,

[3:40:26] Voice 3: was that attached to the standing resolution on violent enforcement deferral?

[3:40:35] Voice 3: Okay. So

[3:40:37] Voice 3: that's a separate report, I think. Okay. Because it's related to

[3:40:43] Voice 8: the whole housing thing.

[3:40:45] Voice 4: Yes. So the two pieces that I would like to get some clarity on in the next year is, and this is totally up for discussion,

[3:40:57] Voice 4: and I don't know how to do this in a respectful way without violating people's right to anonymity,

[3:41:04] Voice 4: and their right to peace of mind

[3:41:06] Voice 4: is how many people are living

[3:41:09] Voice 4: insecurely and on safe housing.

[3:41:11] Voice 4: The last numbers we had were 20, 18,

[3:41:14] Voice 4: around 60 people.

[3:41:18] Voice 4: This was a conversation piece

[3:41:20] Voice 4: from last LTC meeting.

[3:41:23] Voice 4: If you read the notes on town hall,

[3:41:27] Voice 4: that determining sort of a more accurate count

[3:41:30] Voice 4: of who's living rough, so to speak,

[3:41:33] Voice 4: and STVRs how is that impacting the housing stock so before going into an

[3:41:39] Voice 4: OCP review those are the two pieces that I think I don't know if we can work with

[3:41:44] Voice 4: an agency to anyway that's for I don't know where I'm taking us off topic here

[3:41:51] Voice 4: sorry about that

[3:41:52] Voice 3: well it's not off topic to the whole OCP review and the whole

[3:41:56] Voice 3: housing issue they're all related yeah and so when we go into the OCP review we

[3:42:01] We

[3:42:01] Voice 3: are going to need the most recent statistics from Stats Canada, but we're also going to need information from agencies on given committee because

[3:42:09] Voice 3: Stats Canada does not interview people with young people.

[3:42:14] Voice 3: So

[3:42:14] Voice 4: we need a little bit of thinking of how to do that and that's where the Housing Advisory Planning Commission maybe could come up with a, how do we gather that information in a safe way?

[3:42:29] is it self-reporting without

[3:42:32] Voice 4: revealing locations or specifics

[3:42:35] Voice 16: so your last northern housing needs

[3:42:40] Voice 16: assessment was 2018 and we're scheduled for five-year markets next year and so there should

[3:42:45] Voice 16: be in the next fiscal a northern redo of that entire assessment that would dovetail nicely

[3:42:53] Voice 16: with the timing of their potential project yeah in terms of building on the census data at all

[3:42:58] Voice 16: So that's going to have to be built into the next Trust Council budget is if that needs to get redone on behalf of all the northern LTCs, then you will benefit from that assessment.

[3:43:10] Voice 16: But

[3:43:10] Voice 4: that wouldn't be until 2024 or 2025?

[3:43:14] Voice 4: Because 2023-2024 is not budgeted.

[3:43:17] Voice 4: No, that's right.

[3:43:19] Voice 4: So it would be the following year.

[3:43:21] Voice 4: So we wouldn't necessarily get that information until 2025-2026 to be useful.

[3:43:25] Voice 4: law so yeah unless

[3:43:31] Voice 16: there's funding applied for externally to complete that work that exists

[3:43:42] Voice 3: i would assume that that would be part of a comprehensive ocp review that you need that

[3:43:47] when you came to the closing part of the ocp so that will i

[3:43:54] Voice 4: can't imagine it would be left no

[3:43:56] Voice 4: because it's it's it's counting somewhat closer to the true ways that the population is trying

[3:44:03] Voice 4: trying to house itself like the first comment in the last town hall was a member of the public

[3:44:09] Voice 4: supported a census to identify how many residents were living in legal dwellings as they consider

[3:44:13] Voice 4: the suspension of enforcement of legal dwellings so this is something that because we're not

[3:44:19] Voice 4: enforcing illegal dwellings it doesn't mean we shouldn't just we're not turning a blind eye

[3:44:23] Voice 4: we need to count those members they're part of our community and the goal is to make sure everyone

[3:44:30] Voice 4: is safely and securely housed, so ignoring that segment of the population

[3:44:35] Voice 4: doesn't help us solve the problem. So figuring out a way to count them without

[3:44:43] Voice 4: causing distress, that's a tricky piece. Proactive bylaw enforcement of

[3:44:51] Voice 4: STPR is different. It's a commercial operation, which I think should

[3:44:56] Voice 4: It should be taxed commercially, but that's another story.

[3:45:04] Voice 12: Do we need to talk about this now?

[3:45:06] Voice 12: No, but

[3:45:07] Voice 3: they will definitely come up when we start getting

[3:45:10] Voice 3: into the OCP maybe.

[3:45:11] Voice 16: As you're budgeting or asking the province for funding though, I know at the executive level,

[3:45:15] Voice 16: that housing needs assessment might be a really good fit for the province,

[3:45:18] Voice 16: is to expedite funding for that on behalf of at least the northern regions

[3:45:23] Voice 16: so that we don't have to wait for the next fiscal cycle to find it in with the trust council budget

[3:45:27] Voice 16: um that seems like a really intuitive fit for the province because

[3:45:31] Voice 3: we're due for

[3:45:33] Voice 16: 2023 right

[3:45:34] Voice 16: 2023 would be the year that yeah we would say you know it's time to re-evaluate this data because

[3:45:41] Voice 16: it's now five years old yeah

[3:45:42] Voice 4: so

[3:45:43] Voice 3: what should we do about that

[3:45:45] Voice 4: and they will require that to do

[3:45:47] Voice 4: to give any sort of funding or grants or anything the province well if we're going to ask the

[3:45:54] Voice 4: province to create a round table to come up with funding with come up with housing strategies for

[3:46:00] Voice 4: the rural gulf islands they want to rely on a housing needs assessment so that piece needs to be

[3:46:07] Voice 16: it's still accurate because within five years it's something that's a good snapshot of your

[3:46:12] Voice 16: community but now it will be outdated as of 2024 so

[3:46:17] Voice 4: okay um i move that this list of three

[3:46:21] Voice 4: priorities be adopted as is and we i

[3:46:26] Voice 12: don't think we need to make any motion

[3:46:28] Voice 4: we're happy with it great okay and

[3:46:32] Voice 12: so i think i finally figured out what the primitive agenda is

[3:46:37] Voice 12: in relation to what i'm normally used to looking at because this is much different but really that

[3:46:43] Voice 12: What we've just been discussing is the top priorities, and it's referred to as the active projects, which is on page 162, 163.

[3:46:49] Voice 12: And then 164 is what I consider to be the projects list, and there's two items on there, which is, of course, the IOCP and it's in the name of relationship building.

[3:46:59] Voice 7: Is that correct?

[3:47:00] Voice 12: Yeah.

[3:47:01] Voice 12: Okay.

[3:47:01] Voice 12: So that's where we're at now.

[3:47:03] Voice 7: And

[3:47:03] Voice 12: that's where, if you want to add something new, where are you going to add it?

[3:47:08] Voice 12: And that would be my motion.

[3:47:10] Voice 12: And then, you know, some day in the distant future, you can choose to promote that from

[3:47:16] Voice 12: the project's list of top priority when

[3:47:19] Voice 5: you take something else off.

[3:47:20] Voice 12: Oh, really?

[3:47:21] Voice 5: Okay.

[3:47:21] Voice 5: Yeah.

[3:47:23] Voice 12: Vice Chair 101.

[3:47:28] Voice 12: Okay.

[3:47:29] Voice 12: And we don't have to do anything today.

[3:47:32] Voice 12: We want to think about that carefully and proceed accordingly.

[3:47:36] Voice 12: Well,

[3:47:39] Voice 4: we consider in this work program application just to have it on the radar that the LTC

[3:47:59] Voice 4: work with the APCs to develop an engagement and communication plan towards a community

[3:48:10] Voice 4: based process, you know, towards like education about the OCP review process, does this make

[3:48:18] Voice 4: sense?

[3:48:19] Voice 4: I

[3:48:20] Voice 12: have

[3:48:23] Voice 3: two questions. We're short-bodied on both of our commissions, which is part of

[3:48:30] Voice 3: my reason for wanting to combine them, but

[3:48:32] Voice 3: that can be solved. There are better groups

[3:48:37] Voice 3: to consult. They are

[3:48:40] Voice 4: overtasked. They've got their own priorities. We can't ask a volunteer

[3:48:46] Voice 4: group to take on more on

[3:48:48] Voice 5: you

[3:48:49] Voice 4: know they have they have their three priorities

[3:48:53] Voice 4: that they just said at their last meeting right I

[3:48:56] Voice 3: agree but there was a

[3:48:58] Voice 3: lot of discussion amongst some of the members about how to help formulate the OCP

[3:49:06] Voice 3: discussion okay so it's still a possibility well exactly so

[3:49:12] Voice 4: can we have

[3:49:14] Voice 4: have a project where we explore communication and education with the public about the OCP process?

[3:49:22] Voice 4: Would you like to appoint members first to vote?

[3:49:25] Voice 16: Are you ready to keep them and just fill the seats?

[3:49:28] Voice 16: Or do you need the next meeting to talk about that issue still?

[3:49:32] Voice 16: The next meeting in January,

[3:49:33] Voice 16: that's a bit...

[3:49:40] Voice 3: Yeah, are you thinking, Toby, a meeting where we, the LCC, meets with both of those commission members,

[3:49:49] Voice 3: like all the Commission members, and have an open discussion with us and them?

[3:49:55] Voice 4: My idea with strategic planning was to see if we could do it a little bit more transparently,

[3:50:02] Voice 4: so that as an LTC we're not just reacting to everything that's happening,

[3:50:06] Voice 4: but we sort of lay out, okay, in the first three months of our term,

[3:50:10] Voice 4: here's what we're going to do in the first year, here's what we want to accomplish in the second year,

[3:50:14] Voice 4: here's where we're going third year and fourth year, and then budget accordingly.

[3:50:18] Voice 4: accordingly. So a strategic plan that is done, it could be done in three ways, which this

[3:50:25] Voice 4: is Stefan Surmak's advice, is you could do it. You and I decide what those priorities

[3:50:32] Voice 4: are and we tell the community. We could have a somewhat facilitated process involving maybe

[3:50:38] Voice 4: the APC and the HAPC. What do you think

[3:50:40] Voice 8: about

[3:50:41] Voice 4: the strategic plans? Or a broader community

[3:50:43] Voice 4: process where the community tells us what are your priorities so this was the

[3:50:49] Voice 4: discussion that I wanted to have on strategic planning and it's probably

[3:50:53] Voice 4: too

[3:50:54] Voice 4: much for right now on the meeting so

[3:51:01] Voice 12: you know what we did at the beginning of the

[3:51:03] Voice 12: term last term on salt springs we just had a think tank session on strategic

[3:51:10] Voice 12: to do planning we had white boards and it was mostly LTC conversation about what it was that

[3:51:17] Voice 12: each of the members thought was important and how to advance that and then it was digested and came

[3:51:21] Voice 12: back with what appeared to be the priorities and mostly that

[3:51:25] Voice 12: was work with staff in taking

[3:51:27] Voice 12: what their vast experience is in facilitating these conversations in community and it doesn't

[3:51:35] Voice 12: mean that it limits it to what we've done in the past we can certainly bring ideas to the table

[3:51:40] Voice 12: of how to expand and gauge that more, you know.

[3:51:43] Voice 12: And they've also done, like, open house.

[3:51:46] Voice 12: Like, when we did the Ganshee Village planning thing,

[3:51:49] Voice 12: we just did an open house

[3:51:50] Voice 12: and had everybody divide up into groups of 10

[3:51:54] Voice 12: and sit at tables and get out the coloring peons and stuff.

[3:51:58] Voice 3: I actually

[3:51:58] Voice 3: attended that.

[3:51:59] Voice 3: And the reason I attended is because I was in the audience

[3:52:01] Voice 3: when the Salt Spring Trust Committee asked for $90,000 to do,

[3:52:05] Voice 3: and I fully supported them.

[3:52:07] Voice 3: Yeah.

[3:52:08] Voice 3: Like, from the audience.

[3:52:09] Voice 3: Yeah, of course.

[3:52:10] Voice 1: Because it was a

[3:52:10] Voice 3: very direct project that I thought would provide wonderful information for other village areas in the trust area.

[3:52:21] Voice 3: And I could see that it was going to work.

[3:52:24] Voice 3: But it also had a $90,000 price tag.

[3:52:27] Voice 3: So

[3:52:28] Voice 4: what if we set a goal of having a special meeting with the existing APC and HAPC members with some staff present and just ask this question, can you help us define an engagement, an education phase that will bring in all segments of the community so that we can prepare to have an OCP review?

[3:52:57] Voice 4: so rather than you you and I trying to decide that right now at the table they

[3:53:02] Voice 4: may come up with other priorities with other ideas and we leave the door open

[3:53:07] Voice 4: that's that's a representative body of the community and we have a conversation

[3:53:13] Voice 4: there about should the HAPC focus on certain aspects and we have a

[3:53:19] Voice 3: different

[3:53:21] Voice 3: well here's one thing for sure before we do that if we do that we need more

[3:53:25] Voice 3: members on both of those committees so i think we better figure that out first it's a bit of chicken

[3:53:31] Voice 3: and egg here

[3:53:31] Voice 5: we

[3:53:33] Voice 3: we do we that's not enough people because we already have one member who's on both

[3:53:38] Voice 3: so that we you know we it's only eight people and

[3:53:43] Voice 12: i think you want to look at the idea of

[3:53:49] Voice 12: seeking skills yeah for

[3:53:51] Voice 12: those bodies because if everybody that's on there only has an interest

[3:53:54] Voice 12: in agriculture, you're not going to get into community engagement very well.

[3:53:58] Voice 12: So I think the suggestion from Sonia about me looking at that aspect of it would help

[3:54:05] Voice 12: us move.

[3:54:07] Voice 12: And we sort of jumped to strategic

[3:54:10] Voice 12: planning there for a minute, but I'm not sure where

[3:54:12] Voice 12: we're at now.

[3:54:12] Voice 4: Is that something you could do a resolution for?

[3:54:13] Voice 4: I'm sorry.

[3:54:14] Voice 16: Yeah, we would need a resolution to advertise for expressions of interest for X number of

[3:54:21] Voice 16: on the APC and APC, if that's what you want to do,

[3:54:24] Voice 16: is to fill both, all the NPCs on both

[3:54:27] Voice 16: of the financial commissions.

[3:54:29] Voice 16: You could designate your February 23rd

[3:54:31] Voice 16: regular business meeting as a strategic planning session

[3:54:34] Voice 16: only, so it's not a full agenda.

[3:54:37] Voice 16: And we can limit the agenda to invite the members then

[3:54:41] Voice 16: of the newly appointed and the, and maybe.

[3:54:44] And

[3:54:45] Voice 16: the public would attend as well.

[3:54:46] Voice 16: It's still an open meeting, and the agenda's very limited,

[3:54:49] Voice 16: and we could then help develop a bit of a facilitator

[3:54:52] Voice 16: approach to especially if you're planning exercise that includes whoever's able to attend that day

[3:54:57] Voice 16: for you and suspend your regular agenda for the following March 30th which isn't bad for applicants

[3:55:04] Voice 16: because they have January 26th to March 30th which isn't an unreasonable amount of time to

[3:55:08] Voice 16: wait for an application to be considered and that way you can really focus on that day being the day

[3:55:14] Voice 16: that you start to chart your course for the term.

[3:55:19] Voice 8: Well, a couple things. I'm still not sure I agree with the two separate commissions, but I'll work on that.

[3:55:26] Voice 3: But how does that fit in with First Nations, you know, engagement?

[3:55:33] Voice 3: Because here we go, we're starting it, and where are they?

[3:55:39] Voice 12: they could be invited yeah

[3:55:41] Voice 3: you

[3:55:43] Voice 12: may be

[3:55:44] Voice 12: getting ahead of yourself yeah

[3:55:46] Voice 4: and we don't like we're

[3:55:48] Voice 4: gonna we need to have some strategy for our own community it's not that i know it

[3:55:53] Voice 4: needs to be

[3:55:54] Voice 4: involved in every process what i'd like to explore is specifically the ocp review and so this is more

[3:56:02] Voice 4: of a broad this looks at other regional issues as well do we want to work with denman other islands

[3:56:10] Voice 4: on a round table and ask to the province do we want to work with the rdm on a housing authority

[3:56:18] Voice 4: there's a lot of other the chamber has some really good innovative ideas that i know they'd like to

[3:56:24] Voice 4: work with us on and it's i just like to hear before i say these are priorities for the

[3:56:31] Voice 4: the year.

[3:56:32] Voice 5: And your First Nations concern is super valid, but I think that's more government

[3:56:36] to government. I don't think that's appropriate for them to be

[3:56:38] Voice 16: sitting in an APCH, APC type

[3:56:40] Voice 16: membership group. Yeah, and so that's completely appropriate for you to sort of use them as

[3:56:46] Voice 16: a focus group to help you strategize your next steps and keep the First Nations peace

[3:56:52] Voice 16: until you've got that funding confirmation or you'll be doing some work between now and

[3:56:57] Voice 16: then anyway with your relationship you know we could access some funding budget before now

[3:57:01] Voice 16: between now and april through the reconciliation budget if need be to secure those first steps

[3:57:07] Voice 16: that's it doesn't mean we're hamstrung until april there's lots we can do between now and

[3:57:12] Voice 16: then and ask for some money and use up your budget maybe as well um but this particular

[3:57:19] focus group sounds more like you know get the seats filled that gives you access to up to

[3:57:25] Voice 16: 20

[3:57:25] Voice 4: people potentially

[3:57:27] Voice 16: that's quite a significant I

[3:57:30] Voice 4: love it because I want to

[3:57:31] Voice 4: see colleges on their water specialists I'd like to see if they apply if they

[3:57:36] Voice 4: apply but around the bushes of it I will rattle bushes don't

[3:57:40] Voice 12: worry that's exactly

[3:57:41] Voice 12: what I'm saying yeah you both need to get out there and rattle the bushes and talk about what's coming

[3:57:48] Voice 12: because otherwise people don't if there's not anything interesting people

[3:57:51] Voice 12: Oh no,

[3:57:53] Voice 4: I didn't have enough interest in this. I just wanted to have a direction that we don't keep making decisions in sort of a bit of a vacuum and we have a more, let's open this up to the community, here's going to be the process, design the process together, this is what the first year looks like, year two, so that they have a bit of a vision for where we're going.

[3:58:14] Voice 4: So, do I need to make a motion? What is this?

[3:58:18] Voice 4: We

[3:58:18] Voice 16: do for the appointments. We would like to fill those seats. We need to know that we can spend some money advertising and dedicate staff time to put that together, prepare the application

[3:58:29] Voice 16: package for you, and that will be in camera for January 26th, if you consider a possible appointment.

[3:58:35] Voice 4: But the terms of membership were based on, for the HAPC, were based on certain parameters, so is that going to happen?

[3:58:47] Voice 4: We should change that.

[3:58:49] Voice 12: That's up to you to decide who you appoint.

[3:58:52] Voice 16: Yeah, we can do that at the January meeting as well as part of the review.

[3:58:56] Voice 16: Right now we can just appoint for seats, open seats as if they're general seats,

[3:59:00] Voice 16: and that they're not specific groups.

[3:59:03] Voice 16: And then in January then you would have a staff report with that terms of reference

[3:59:08] Voice 16: of which you can then modify to allow the new appointees know that this is the terms that apply to this APC.

[3:59:15] Voice 16: so it's a little bit backwards

[3:59:17] Voice 16: but at the same time I think that's totally reasonable

[3:59:19] Voice 16: because in general

[3:59:20] Voice 16: the HAPC would still be a

[3:59:22] Voice 16: housing advisory planning commission

[3:59:24] Voice 16: it's not like you're going to be in a hydropower

[3:59:26] Voice 16: or something completely different

[3:59:28] Voice 16: it's a leading potential applicant

[3:59:31] Voice 16: no

[3:59:31] Voice 4: so

[3:59:35] Voice 3: if we do that then my whole idea

[3:59:37] Voice 3: of rolling one into the other

[3:59:39] Voice 3: it's gone because then we'd be

[3:59:41] Voice 3: filling both

[3:59:42] Voice 12: no you're not committed, you're just looking for

[3:59:45] Voice 12: expressions of interest

[3:59:46] Voice 12: it and not until you actually make the decision to do something if you've done it yeah

[3:59:51] Voice 4: if we only

[3:59:51] Voice 4: get two people interested we

[3:59:53] Voice 4: cannot get we can't fill them then it makes sense yes

[3:59:56] Voice 16: then you can

[3:59:57] Voice 16: ask those people that have applied look they've decided

[4:00:00] Voice 16: to do just an APZ now or are you still willing to, you know you

[4:00:03] Voice 16: applied for this, are you still willing to sit on that until the end of the year and apply a few times yet?

[4:00:08] Voice 16: Okay. Because

[4:00:09] Voice 12: until you see if you've got willing participants, it's a different question.

[4:00:13] Voice 4: So that staff advertise the...

[4:00:19] Voice 12: Expressions of interest.

[4:00:21] Expressions, advertise for expressions of interest?

[4:00:24] Except with ordinary expressions, yeah.

[4:00:27] For the vacant positions?

[4:00:29] composition, think and composition,

[4:00:31] Voice 4: on the Advice and Planning Commission,

[4:00:33] Voice 4: and housing advice and planning.

[4:00:35] Voice 4: JPC.

[4:00:37] Voice 4: Do we have to say anything about the composition

[4:00:39] Voice 4: which will be looked at next?

[4:00:41] Voice 4: No? Okay.

[4:00:43] Voice 4: It would be valuable to have two bodies to draw from.

[4:00:48] Voice 4: If we get them, let's try.

[4:00:51] Voice 4: It's about community engagement.

[4:00:53] Voice 4: We need all the help we can get.

[4:00:55] Voice 4: I

[4:00:55] Voice 3: still think that both of those bodies

[4:00:59] Voice 3: could

[4:00:59] Voice 4: be one big body.

[4:01:01] Voice 4: But if they can be focused in different directions, they might be able to get different...

[4:01:05] Voice 4: But I'm okay with that.

[4:01:06] Voice 13: Yeah.

[4:01:07] Voice 13: Okay.

[4:01:07] Voice 4: What about the

[4:01:07] Voice 3: duplicate position?

[4:01:09] Voice 3: We have one member who's on both, and that could be someone else, you know, taking up

[4:01:14] Voice 3: that space.

[4:01:17] Voice 3: Really.

[4:01:17] Voice 3: I think we could look at that.

[4:01:19] Voice 3: Yeah.

[4:01:20] Voice 3: She doesn't need to be on both.

[4:01:21] Voice 3: Yeah.

[4:01:22] Voice 3: Because I'd like to

[4:01:22] Voice 16: have that position for another person.

[4:01:25] Voice 16: Yeah.

[4:01:26] Voice 16: And you could decide that in camera.

[4:01:28] Voice 13: Yeah.

[4:01:28] Voice 13: Okay.

[4:01:29] Voice 16: And then at the same time, we don't need this in the resolution, but I'll make sure

[4:01:32] Voice 16: we bring back the APC by-law to deal with the quorum piece and the APC work of reference

[4:01:37] Voice 16: and any first-mention stuff that we can do.

[4:01:41] Voice 13: Thank you.

[4:01:44] Voice 3: Okay, now I'm happy.

[4:01:45] Voice 4: Okay.

[4:01:46] Voice 12: Okay.

[4:01:48] Voice 12: Did you make a motion?

[4:01:49] Voice 4: That staff advertise for expressions of interest for the vacant positions on the APC and HAPC bodies.

[4:01:57] Voice 12: Got it.

[4:01:58] Voice 12: Perfect.

[4:01:59] Voice 12: Seconded?

[4:01:59] Voice 4: Second.

[4:02:00] Voice 4: Thank you.

[4:02:01] Voice 12: That was enthusiastic.

[4:02:02] Voice 12: that's good

[4:02:06] Voice 16: all

[4:02:07] Voice 12: those in favor

[4:02:08] Voice 12: yes

[4:02:09] Voice 12: okay

[4:02:12] Voice 12: did

[4:02:12] Voice 16: you want to possibly

[4:02:14] Voice 16: reserve February 23rd

[4:02:16] Voice 16: your regular meeting date

[4:02:18] Voice 16: as a potential strategic planning

[4:02:20] Voice 16: agenda instead of a regular general

[4:02:22] Voice 3: and if it works out that we need to do

[4:02:24] Voice 3: other business then we'll

[4:02:25] Voice 3: postpone it a bit

[4:02:27] Voice 3: or have a special meeting

[4:02:29] Voice 12: postpone the business

[4:02:30] Voice 12: And we

[4:02:32] Voice 4: can work on a bridge meeting, too, and have a business partnership that we need.

[4:02:35] Voice 12: And you

[4:02:36] Voice 16: can just say what we're doing.

[4:02:37] Voice 7: The

[4:02:38] Voice 16: planners will advise applicants.

[4:02:40] Voice 16: Everyone's pretty good.

[4:02:41] Voice 16: If we have this much heads up, then they'll just know that the applications are going to work and not actually buy this.

[4:02:46] Voice 16: Do

[4:02:46] Voice 12: you need a motion to add anything?

[4:02:47] Voice 12: No.

[4:02:47] Voice 16: Just to advise staff that the February 23rd...

[4:02:51] Voice 3: Oh, I'll make that.

[4:02:52] Voice 3: Okay, I'll move that.

[4:02:55] Voice 16: But we

[4:02:55] Voice 3: request to put the February LTC meeting aside as a, what do you call it?

[4:03:05] Voice 3: Strategic planning session.

[4:03:06] Voice 12: Strategic

[4:03:06] Voice 3: planning meeting with the APCs.

[4:03:09] Voice 3: Workshop.

[4:03:11] Voice 3: To work on.

[4:03:13] Voice 3: For an open house strategic planning.

[4:03:15] Voice 3: OCP.

[4:03:17] Voice 3: What do you call it?

[4:03:18] Voice 3: What did you call it again?

[4:03:20] Voice 3: Community engagement.

[4:03:21] Voice 3: Community engagement for our OCP.

[4:03:22] Voice 4: And education around the OCP review.

[4:03:27] Voice 2: Okay, we have a request staff to put February LTC meeting aside as a strategic planning workshop with APC and HAPC on education around the OCP review.

[4:03:40] Voice 4: Do we want to invite other people, though, like the Chamber of Commerce?

[4:03:45] Voice 4: Well, let's make that motion first.

[4:03:48] Voice 4: Okay, but we've limited it to just APC and HAPC members. Do you want it to be a little...

[4:03:54] Voice 4: Well, it's a public meeting, and again, you can

[4:03:57] Voice 12: get

[4:03:59] Voice 4: people to come, write

[4:04:02] Voice 12: a little article in a local newspaper.

[4:04:05] Voice 12: So I think I

[4:04:06] Voice 5: made that motion.

[4:04:07] Voice 12: You did.

[4:04:08] Voice 5: And

[4:04:09] Voice 3: Toby, do you want to

[4:04:10] Voice 16: take a bit?

[4:04:10] Voice 12: Yes, please.

[4:04:13] Voice 16: So we'll

[4:04:14] Voice 4: be in

[4:04:15] Voice 16: touch with the individual trustees to assist with the logistics around this.

[4:04:21] Voice 16: They don't have to be discussed in your regular business meeting.

[4:04:23] Voice 16: we can talk about logistics and format and agenda outside of the LTC.

[4:04:29] Voice 16: Okay.

[4:04:29] Voice 4: Awesome. Thank you.

[4:04:31] Voice 4: So

[4:04:32] Voice 12: that was a motion. You got it. Did I call the vote already?

[4:04:34] Voice 12: No.

[4:04:35] Voice 4: You did not.

[4:04:36] Voice 12: Okay. So seconded?

[4:04:37] Voice 12: Or you're

[4:04:38] Voice 4: seconding. Let's say you second something.

[4:04:42] Voice 4: You guys are good.

[4:04:43] Voice 4: Yes.

[4:04:45] Voice 12: Okay.

[4:04:46] Voice 12: Thank you.

[4:04:47] Voice 12: Hooray!

[4:04:48] Voice 4: Yay.

[4:04:48] Voice 4: Okay,

[4:04:48] Voice 12: so we've been wandering around quite a bit, so I think that we've covered off 14.2, 14.3, we kind of talked about strategic planning, so I think we've made a plan there, so that's 14.4 done, no closed meeting today, our upcoming meeting has been determined to be January 27th, I think, 26th, so that's official,

[4:05:18] Voice 12: And so, if there's no further business today, we can call ourselves adjourned.

[4:05:24] Voice 16: We adjourned!

[4:05:25] Voice 16: Are we taking it down to the third?

[4:05:27] Voice 16: Yeah.

[4:05:27] Voice 16: Okay.

[4:05:28] Voice 16: When is

[4:05:28] Voice 16: the next one, Sandra?

[4:05:30] Voice 16: January 23rd.

[4:05:31] Voice 16: No, sorry, the next two.

[4:05:32] Voice 16: The next three?

[4:05:33] Voice 2: I have no idea.

[4:05:34] Voice 2: Nobody told me that.

[4:05:36] Voice 2: I can't see your wife.

[4:05:37] Voice 2: Sorry, you can't see your wife.

[4:05:38] Voice 2: I have no clue.

[4:05:39] I can't even check your phone.

[4:05:41] I have it in my book.

[4:05:45] Voice 16: Thank you.

[4:05:46] Voice 16: Thank you.

[4:05:46] Voice 16: Are

[4:05:47] Voice 12: you crashing already?

[4:05:48] Voice 16: Thank you.

[4:05:48] Voice 16: I hope

[4:05:48] Voice 12: I'm not too fushy.

[4:05:51] Voice 12: I'm a

[4:05:51] Voice 3: barber.

[4:05:54] Voice 12: Let me just see.

[4:05:58] Voice 4: Wait, it'll tell you.

[4:06:01] Voice 12: So 325.

[4:06:03] Voice 4: So

[4:06:03] Voice 12: can you get me there in

[4:06:04] Voice 13: 10 minutes?

[4:06:05] Voice 6: 10 minutes.

[4:06:06] Voice 6: Come on.

[4:06:07] Voice 6: Please.

[4:06:09] Voice 6: Over.

[4:06:16] Voice 12: Fortunately, I do, yes.

[4:06:17] Voice 12: So I'm just going to stop this recording.