Islands Trust Council regular meeting, December 14, 2022

[0:00:05] Voice 3: we are live okay good good morning everyone good morning uh executive committee

[0:00:14] Voice 3: uh welcome to the wednesday december the 14th 2022 uh meeting of the executive committee

[0:00:21] Voice 3: probably the final meeting of this year for the executive it's amazing how fast the years go by

[0:00:28] Voice 3: um and looking forward to the coming year um one two my name is peter luck i'm chair of

[0:00:34] Voice 3: violence trust council pleasure and honor for me to serve in this role again and look forward to

[0:00:40] Voice 3: working with um the team here um i'm joined here today in uh laguncan territory in the victoria

[0:00:48] Voice 3: office by uh tim peterson vice chair from the stevie island and online i've got uh trustee

[0:00:54] toby elliott from gabriola island and uh inbound is uh david maude delayed in traffic from uh

[0:01:03] Schwartz

[0:01:04] Voice 3: Bay, coming in from

[0:01:05] Voice 3: Maine Island. He'll be here hopefully

[0:01:07] Voice 3: very shortly.

[0:01:08] Voice 3: Of course, in

[0:01:10] Voice 3: the Victoria office here

[0:01:12] Voice 3: with me in the room here is

[0:01:15] Voice 3: C.A.R. Russ Hotson-Piller

[0:01:16] Voice 3: and Director

[0:01:18] Voice 3: Claire Frainer and of course

[0:01:21] Voice 3: Lori Foster looking after

[0:01:22] Voice 3: everything that makes our meetings happen.

[0:01:25] Voice 3: Ever so grateful always to Lori.

[0:01:27] Voice 3: And David Mahler

[0:01:28] Voice 3: online also,

[0:01:31] Voice 3: Director of Legislative Services

[0:01:32] Voice 3: Services, and Warren Dingman by Law Enforcement, and Nerissa Chadwick already providing us

[0:01:39] Voice 3: some support today for work ahead of us.

[0:01:43] Voice 3: So, oh, and Stefan Cermak, I see all over there.

[0:01:46] Voice 3: Sorry, Stefan, our Director of Regional Planning Services, looking very Christmassy today.

[0:01:53] Voice 3: Good morning.

[0:01:55] Voice 3: All right.

[0:01:56] Voice 3: All right, so we have an agenda before us

[0:01:58] Voice 3: and we have an in-camera agenda separate from this

[0:02:03] Voice 3: for a little later on.

[0:02:04] Voice 3: I'll just ask if there's any additions or deletions

[0:02:07] Voice 3: in the agenda from the members in the room.

[0:02:09] Voice 3: Anybody?

[0:02:11] Voice 3: No, then I'll take it that the agenda be adopted.

[0:02:14] Voice 3: Before I go any further, I want to acknowledge

[0:02:17] Voice 3: that we are meeting broadly across Coast Salish territory.

[0:02:22] Voice 3: Every day, it is a pleasure to wake up

[0:02:26] Voice 3: in this place that has been the home to the many nations

[0:02:30] Voice 3: of the Coastal LHC since time immemorial

[0:02:35] Voice 3: and reflect on there's so much to learn

[0:02:39] Voice 3: about the culture and history

[0:02:42] Voice 3: and what has transpired over the last 150 years

[0:02:48] Voice 3: and that there's opportunities for us to learn

[0:02:50] Voice 3: and understand some of the events, the tragic,

[0:02:56] Voice 3: and um events that have happened um throughout that period of time and uh advise everybody to

[0:03:03] Voice 3: reach out from their hearts for to reconcile that good morning david my apologies no trouble

[0:03:12] Voice 3: we assume that traffic delayed world fairies and so uh we have begun already and so david

[0:03:20] Voice 3: maude has joined us now so thank you david get started and uh your timing is perfect

[0:03:27] Voice 3: just finished introductions on our startup we've approved the agenda and just note there's agenda

[0:03:33] Voice 3: context notes there those are remarks from staff to assist us in some of the items on our agenda

[0:03:39] Voice 3: there's one item there today to consider and um the first item of business is rising report

[0:03:45] Voice 3: to report decisions from previously closed meetings.

[0:03:48] Voice 3: We have nothing to rise and report

[0:03:50] Voice 3: from the last closed meeting,

[0:03:52] Voice 3: which was probably pre-council.

[0:03:55] Voice 3: And indeed before us is December the 6th draft minutes.

[0:03:59] Voice 3: And I'll ask if there's any changes to those minutes,

[0:04:03] Voice 3: the body assembled.

[0:04:05] Voice 3: No, nothing here in the room, nothing from Toby.

[0:04:08] Voice 3: Thank you.

[0:04:08] Voice 3: So that I'm gonna take it by general consent

[0:04:12] Voice 3: that the December the 6th, 2022 minutes

[0:04:15] Voice 3: be adopted as presented thank you laurie and i'm just going to continue following through

[0:04:22] Voice 3: on our agenda before us and go to follow-up

[0:04:26] Voice 13: action so follow

[0:04:38] Voice 3: -up action list um we typically

[0:04:39] Voice 3: go through the follow-up action list for executive committee in this case and then we look for the

[0:04:45] Voice 3: directors for their reports and the cao for an update and we will begin with the cao who's going

[0:04:50] Voice 3: going to go through his follow-up action list and maybe some other broader areas

[0:04:55] Voice 3: and follow up with his report. Good morning, CAO.

[0:04:58] Voice 5: Good morning, Chair Luckham and morning

[0:04:59] Voice 5: Executive Committee. Good to be with you. Last meeting of the year. I think this is our fourth

[0:05:05] Voice 5: meeting of Executive Committee. Admittedly, the first one was quick and then we had a slightly

[0:05:11] Voice 5: more substantial second meeting. Then, of course, because we had two Trust Council meetings pretty

[0:05:16] Voice 5: pretty quickly.

[0:05:17] Voice 5: We then had another short meeting,

[0:05:19] Voice 5: but this is a chance to reflect

[0:05:21] Voice 5: on some of the materials we've got in the agenda

[0:05:25] Voice 5: and some of our processes and review those.

[0:05:29] Voice 5: And one of those, of course, is the fuel.

[0:05:31] Voice 5: We did have an earlier meeting

[0:05:33] Voice 5: where we talked about what the fuel is.

[0:05:34] Voice 5: And I thought today, just generally,

[0:05:36] Voice 5: we would go through the fuel a little bit

[0:05:39] Voice 5: because it is, you know,

[0:05:42] Voice 5: this is an exercise of the executive committee

[0:05:45] Voice 5: taking over the follow-up action list and you know requiring of us work in an appropriate way

[0:05:51] Voice 5: in an appropriate time for a variety of projects which let's face it have come from a previous

[0:06:00] Voice 5: executive committee or their previous experience so as you look through this follow-up action list

[0:06:05] Voice 5: there's going to be items that need to get done there's items that have been done and there's

[0:06:13] Voice 5: some that might need some reflection and also some that might disappear because you've determined

[0:06:21] Voice 5: that that's not where you want to direct our efforts towards. So what you'll get in the fuel

[0:06:28] Voice 5: is both directions from trust counsel for executive committee to do something and of course things

[0:06:34] Voice 5: that you've generated yourself. Fair enough? So if we turn our minds to fuel right now looking at page

[0:06:41] Voice 5: page nine um course number one and i we probably wouldn't every meeting go through exhaustively

[0:06:50] Voice 5: this list um there'd be a brief review if something was imminent we'd let you know and

[0:06:55] Voice 5: then you'd ask some questions associated with what about item three because you have a particular

[0:06:59] Voice 5: interest in it or or something like that otherwise um we'd spend much too much time in the meetings

[0:07:05] Voice 5: going through 25 or 30 items on the follow-up actions but for today um we've got uh the first

[0:07:13] Voice 5: one obviously is um direction from trust council we're living number two i'm not turns out we did

[0:07:23] Voice 5: item three so that's great and you'll see a repeat um no so a related item to item one on

[0:07:34] Voice 5: for tree cutting and i should probably just give them that was an item of conversation just give

[0:07:40] Voice 5: you an update on broadly what's happening uh around tree cutting over the last say two two

[0:07:47] Voice 5: and a half years um i'll try and do that in a minute and a half let's see how i do someone

[0:07:53] Voice 5: start a time piece trust council gave direction to investigate the opportunity to to utilize an

[0:08:00] Voice 5: authority that's a municipal authority around tree cutting. Inside the province that's used by

[0:08:05] Voice 5: municipal entities to organize trees both from an ornamental and environmental perspective,

[0:08:17] Voice 5: access and egress, ensuring that their communities reflect their values around tree cutting.

[0:08:25] Voice 5: it's less used as a means of addressing forestry in any way and so when that

[0:08:35] question was asked I then started some conversations

[0:08:38] Voice 5: with people in the

[0:08:40] Voice 5: ministry to tease out what this could possibly look like we began to have some

[0:08:46] Voice 5: of those conversations they had we were two or three times and subsequent to

[0:08:54] Voice 5: that now their question to us was can you know describe more fully how you would use this as

[0:09:01] Voice 5: you know how this get expressed on in an island environment and so then we've been back to trust

[0:09:07] Voice 5: council you'll recall and we had a session and that session looked at i think we pulled a couple

[0:09:13] Voice 5: more um rural municipalities and how they use that power and how this got expressed i think we used

[0:09:19] Voice 5: chosen as an example we went through their bylaw it looked at you know um how does it practically

[0:09:26] Voice 5: work on the ground and i think there was some value there um and lots of great questions and

[0:09:33] Voice 5: began to refine the questions going back to the ministry i went back to the ministry and said you

[0:09:37] Voice 5: know trust council sort of thinks this this is the area they'd like to investigate a little bit more

[0:09:41] Voice 5: and this is how they would practically use this they said great but generally pointing us towards

[0:09:50] Voice 5: the direction that this is not a section 8 municipal power this is a new thing it would be

[0:09:55] Voice 5: a new thing and that that would take more discussion and work i'd say that was about

[0:10:01] Voice 5: eight nine ten months ago and since then there hasn't been some standard conversation

[0:10:06] Voice 5: i will also point out this when we were going through the policy statement review process and

[0:10:10] Voice 5: And we were out in community meeting with people, and I'm sure Claire will attest to this.

[0:10:14] This is one of the first questions that people, citizens came up and asked those questions.

[0:10:18] And indeed, the ministry themselves

[0:10:20] Voice 5: were getting letters around, you know, how does this look?

[0:10:24] Voice 5: What would you be doing?

[0:10:26] Voice 5: And those things.

[0:10:27] Voice 5: We met with the minister, Minister Cullen.

[0:10:29] Voice 5: One of his first couple of questions to Chair Luckham is, you know, how would I, you know, what does tree cutting look like?

[0:10:36] Voice 5: How

[0:10:36] Voice 1: do you get a permit

[0:10:37] Voice 5: to do tree cutting?

[0:10:37] Voice 1: How

[0:10:37] Voice 5: do I get a permit?

[0:10:38] Voice 5: so um they're very aware of that and then of course we're bridging from one trust council

[0:10:43] Voice 5: to another trust council um large significant um you know governance issues like this

[0:10:49] Voice 5: naturally sort of wane and then um find a new life when you've got a new governance body

[0:10:56] Voice 5: and i think that's really the position that we're in right now um the ministry isn't standing there

[0:11:01] Voice 5: ready to go with anything i haven't had a substantive conversation in the last little

[0:11:05] Voice 5: while um i know uh there's some discussion around this at the government about the policy statement

[0:11:11] Voice 5: trust programs committee and there's some refinement about you know this could be an

[0:11:15] Voice 5: option for ltcs um if they chose so chose in the future um but there's some refinements some of

[0:11:22] Voice 5: the language inside the policy statement really that's the two minute overview of where we are

[0:11:27] Voice 5: at this point um three out of four of you were there if i've misspoken in any way let me know

[0:11:34] Voice 5: but that's the broad considerations.

[0:11:37] Voice 5: And obviously we have in front of us now

[0:11:39] Voice 5: sort of an interregnum,

[0:11:41] Voice 5: let's just take a break here

[0:11:42] Voice 5: until this trust council is comfortable with this issue

[0:11:45] Voice 5: and whatever which way they wanna go with it.

[0:11:49] Voice 5: So I thought I'd just pick that up

[0:11:51] as one of the key themes out of the fuel

[0:11:52] because it's there a couple of times.

[0:11:54] And now I'm gonna move into just,

[0:11:56] Voice 3: unless there's some questions.

[0:11:57] Voice 3: Well, maybe we should just ask

[0:11:58] Voice 3: if there's any questions on that

[0:11:59] Voice 3: because that's certainly a topic of great interest

[0:12:02] Voice 3: to council, anybody?

[0:12:08] Voice 3: The only thing I wrote down based upon how you introduced this about that municipal tree

[0:12:18] Voice 3: cutting authority with respect to forestry is less used.

[0:12:24] Voice 3: Now is it less used or not used, especially given the remarks from the province and that

[0:12:30] Voice 3: this would not be

[0:12:30] Voice 5: a Section 8?

[0:12:32] Voice 5: they're moving us to uh this would be something different yeah this is a different different

[0:12:38] Voice 5: matter

[0:12:39] Voice 3: and um and then i am interested to know if that's all right through director freighter

[0:12:46] Voice 3: possibly but where did that in in one minute or less where did that land in the policy statement

[0:12:52] Voice 3: conversation the last go around because sort of what came out of the conversations is maybe

[0:12:58] Voice 3: slightly different than what you recall because of course minutes just record decisions they don't

[0:13:02] Voice 3: the quick discussion so

[0:13:04] Voice 10: the council actually made an explicit motion to remove the advocacy

[0:13:08] Voice 10: statement from the policy statement yeah um and said in recognition council may wish to proceed

[0:13:12] Voice 10: anyway but it's out of the document right

[0:13:15] Voice 3: okay that's what i wanted to capture yeah is out of the

[0:13:18] Voice 3: the anticipated draft new draft version of the policy that's an important thing to know okay

[0:13:26] Voice 3: great okay so a few things um before

[0:13:30] Voice 9: we move on i do have a question about that sorry chair

[0:13:33] Voice 9: chair go

[0:13:35] Voice 3: ahead is

[0:13:36] Voice 9: that all right um would it be possible and how much work would it be to

[0:13:41] Voice 9: put together a briefing on the work that's been done on this for the benefit of trust council

[0:13:48] Voice 9: um in march or even just to circulate or would that be something better done through the trust

[0:13:54] Voice 9: programs committee just sort of the summary that you've given us right now is great and i think

[0:14:00] Voice 9: you spoke to some of the language needs to be refined. And so sort of where are we at in the

[0:14:06] Voice 9: decision? Like, how is that information going to be passed on for productive discussion of the next

[0:14:10] Voice 9: of this trust council?

[0:14:14] Voice 5: Yeah, I mean, on this and other issues, how do we get everyone to a level

[0:14:21] Voice 5: playing field and summarize the three or four years of work or consideration that's happened

[0:14:26] Voice 5: been previously um you know we can compile information and provide things um it would

[0:14:32] Voice 5: have to be at your direction so there's a lot there's the policy statement there's tree cutting

[0:14:36] Voice 5: um you know the climate emergency there's a variety of different things where

[0:14:42] Voice 5: all of trust council might not be in the same place in terms of the last two or three years

[0:14:46] Voice 5: um but you know we could at your direction we could compile something for um for march and

[0:14:53] Voice 5: give the back story to um where we are on this or or anything else

[0:14:58] Voice 3: you know no thank you uh vice

[0:15:01] chair elliott um given that council has provided this direction as indicated on item four to um

[0:15:09] Voice 3: i think that would increase most of it it would be handy to have like maybe a single page of what

[0:15:15] Voice 3: you just characterized um as an information piece so that when we come back in march where this

[0:15:22] Voice 3: conversation is going to get picked up again we're better prepared than just coming in with nothing

[0:15:26] Voice 3: so then as i

[0:15:28] Voice 5: satisfy number one yeah i'll lean on some of that history yes and provide it to you and

[0:15:34] Voice 5: then you might go hey this should go to uh trust council so everyone's got the so

[0:15:40] Voice 3: under the status

[0:15:41] Voice 3: of in progress you could facilitate that or do you want specific demand i'll do it anyway i'll

[0:15:46] Voice 3: do it okay so then we'll just take it that um we'll look forward to summary kind of a report

[0:15:54] Voice 3: for council awesome okay

[0:15:58] Voice 5: if there's no further questions

[0:16:00] Voice 3: continue okay

[0:16:01] Voice 5: so in the last few days

[0:16:02] Voice 5: we think we had trust council last week right so uh in the last few days we've been contemplating

[0:16:09] Voice 5: a few things one is just you know how's the fourth quarter gonna go in terms of scheduling

[0:16:14] Voice 5: of committees ltcs and all those kinds of things and laurie if you could try and get a calendar up

[0:16:21] Voice 5: that shows the committee dates because you're the man you ensure that things sync

[0:16:29] Voice 5: um and i think uh both you and the rpms and the planning staff you're starting to get your

[0:16:36] Voice 5: your calendars organized from an ltc perspective yeah or have have done so that's that's a big

[0:16:43] Voice 5: piece um significant conversation around the budget right coming out of trust council yeah

[0:16:50] Voice 5: so we have a meeting um i see there's um we need to get two more members of financial planning

[0:16:59] Voice 5: committee yes so we need to get the rpc meeting before the fpc meeting we need the tpc meeting

[0:17:05] Voice 5: before the yes just heard just keep saying tpc rpc and fpc over and over again but um so as i

[0:17:16] understand it on the 9th there's a regional planning committee

[0:17:18] Voice 5: meeting where's that trust

[0:17:20] Voice 5: programs committee on the 9th trust it's been so we've gone out to organize that and then they will

[0:17:26] Voice 5: have a representative of fpc for that conversation on the 18th and the same can be said on the 17th

[0:17:33] Voice 5: the regional planning committee so that will make fpc whole good yeah okay so the first fpc meeting

[0:17:43] Voice 5: is the 18th that's right 18th and then i think in the second week of february might be the third

[0:17:52] Voice 5: we'll get there in a month you don't have to move right now or we'll get that in a second so the

[0:17:58] Voice 5: question is going to be does fpc have enough runway to have the conversations that take that

[0:18:02] Voice 5: have put trust council in a good position in march and of course they're going to be electing

[0:18:08] Voice 5: a chair on the 18th and it's through the chair and the committee sitting as a group they'll go

[0:18:13] Voice 5: what did trust council give us and where are we going with it and so they've got two meetings

[0:18:21] Voice 5: right now scheduled to figure that out perhaps there'll be another supplemental meeting i'm not

[0:18:25] Voice 5: sure the other one of course is the governance committee and um we have a body in place now

[0:18:34] Voice 5: and so you reckon you know we just looked at the calendar and we thought the 16th

[0:18:38] Voice 5: of january would be an initial startup meeting for the governance committee okay so we'll go

[0:18:50] Voice 5: out to that body um sometime in the next whenever and ask them if that's appropriate and that would

[0:18:56] Voice 5: be the inaugural meeting selection of the chair um probably an ideas exchange um everyone's got

[0:19:03] Voice 5: copies of the document there's not a lot of staff reporting required at that point so i think we're

[0:19:08] Voice 5: in a pretty good spot um two more quick issues yes

[0:19:16] Voice 3: please and this is me just oh any questions

[0:19:19] Voice 3: on the calendar concerns no so i just want to acknowledge and thank all of the staff that have

[0:19:26] worked with individual vice chairs and the ltc's my experience of it is

[0:19:31] Voice 3: it's complex and it's

[0:19:34] Voice 3: significant that you've got to this stage and have this computer so i'm really grateful for that

[0:19:39] Voice 3: could you go down one month

[0:19:40] Voice 4: yeah i want to echo that uh chair luck and the staff working with

[0:19:47] Voice 4: the staff to schedule the eight ltc's has been wonderful they've done a great job of

[0:19:53] Voice 4: ocean protection accommodating my ideas well

[0:19:58] Voice 5: that's why we're here and that's great great

[0:20:01] Voice 5: to get that good feedback um the next meeting i think is on valentine's day february the 14th

[0:20:07] Voice 5: okay so maybe that's that feeling of amour is going to land a good budget the next day is the

[0:20:17] Voice 5: lgla elected officials forum yeah and if we haven't got information to these guys around that

[0:20:25] Voice 5: we will and that is executive committee it's of value i mean it's for elected officials more than

[0:20:32] Voice 5: it is for staff but it's a good place to um is that online no no it's in person okay yeah it's

[0:20:40] Voice 5: in richmond and what

[0:20:42] Voice 3: was the date on that 15 16 16. if you have the opportunity i would highly

[0:20:48] Voice 3: recommend

[0:20:48] Voice 13: it. So I'm going to leave that, but we've

[0:20:59] Voice 5: touched base. Two more things. One,

[0:21:05] Voice 5: Trust Council directed that we have four live meetings, and I'm pretty sure they directed to

[0:21:10] Voice 5: say two of them be on an island. Is everyone nodding? But so that we know March is going to

[0:21:22] Voice 5: to be in Nanaimo yes and

[0:21:24] Voice 5: we know Victoria is likely going to be in December yes right yeah

[0:21:28] Voice 5: because that makes sense so then we've got the two in the middle and there is the possibility

[0:21:36] Voice 5: that this gets discussed again as we get through the budget process yeah but

[0:21:41] Voice 5: what was going to be

[0:21:42] Voice 5: challenging is we can't start we have to you I would recommend have to figure out where those

[0:21:48] Voice 5: meetings would be less so Trust Council and the reason is it doesn't take it

[0:21:55] Voice 5: takes more than two months to organize a live meeting somewhere so if you say yes

[0:22:00] Voice 5: in March June Mesquite or June Maine that's not enough time so

[0:22:08] Voice 5: between now

[0:22:09] Voice 5: and then we have to pick the two times and

[0:22:15] Voice 13: we don't know for sure that they're

[0:22:16] Voice 13: going to happen right we good yeah so and

[0:22:24] Voice 5: the september is a more if trust council moved a

[0:22:30] Voice 5: little bit september would be one where we'd have plenty of time to plan a live meeting

[0:22:36] Voice 5: but let's say all of it happens where do you want to go so i think that's for ec to assist

[0:22:45] Voice 5: trust council for very practical reasons what would be a good location for june which we'd

[0:22:52] Voice 5: start on and what would be a good location in september yeah

[0:22:58] Voice 3: so are you looking for that

[0:23:00] Voice 3: feedback now or i'm giving you a

[0:23:03] Voice 5: report my report would be a lot like what i've just said

[0:23:06] Voice 5: but early in january that would be a topic for

[0:23:10] Voice 3: your table because certainly we heard the

[0:23:13] Voice 3: conversation is still live for me at council and indeed i think i would take from that that

[0:23:20] Voice 3: logistically the easiest places are much better to select in this first go round than the more

[0:23:25] Voice 3: complex places and that to me is the more populous locations which quite honestly is

[0:23:31] Voice 3: salt spring tender gabrielle okay i'm just offering that we would be challenged we would

[0:23:38] Voice 5: be challenged after two years of coping to to reconsider every island's capacity and all that

[0:23:44] Voice 5: like that i think you want to narrow people have changed the places have changed yeah um and all

[0:23:50] Voice 5: all that kind of stuff so i give that to you so you can expect some reporting or a question coming

[0:23:55] Voice 5: to you early in january okay i

[0:23:58] Voice 5: was

[0:24:01] Voice 9: just going to suggest could we decide on a um june location now

[0:24:07] Voice 9: either gabriel or salt spring just to give ourselves some breathing room

[0:24:10] Voice 3: love it the cao

[0:24:12] Voice 3: is open to that what would you recommend i either

[0:24:17] Voice 9: were just both were discussed um i think both

[0:24:21] Voice 9: Both would be great locations.

[0:24:24] Voice 9: If we're doing March in Nanaimo, perhaps Salt Spring in June and then September, Gabriola.

[0:24:32] Voice 9: We could look at that.

[0:24:33] Voice 9: It might take a little bit more time to organize.

[0:24:37] Voice 9: Although Gabriola, since our two-ferry system has come into play, access is a lot better.

[0:24:47] Voice 9: There's not as many ferry wait times.

[0:24:49] Voice 9: So if staff were going to be staying in Nanaimo, yeah, just thinking of the heavy summer traffic, which island would it be?

[0:25:00] Voice 3: Well, I think staff would look to the CAO.

[0:25:02] Voice 3: Staff would appreciate some flexibility.

[0:25:05] Voice 3: And so perhaps what the suggestion is, if I kind of take this, that staff consider looking for a spot for June.

[0:25:14] Voice 3: How about that?

[0:25:15] Voice 5: Okay.

[0:25:17] Voice 5: You need that as a motion?

[0:25:19] Voice 5: Mayor Mrakas, Not that yeah just direction to investigate those two locations for June and September so i'm then

[0:25:29] Voice 3: just the other, would you mind making a motion on the fly

[0:25:33] Voice 9: um yes, I move that some we direct staff to investigate salt spring island and gabriella island as feasible locations for the.

[0:25:46] Voice 9: be uh june trust council and september trust council meeting perfect

[0:25:55] Voice 3: thank you you got that

[0:25:56] Voice 3: yes you have a seconder trustee mod seconded any discussion all those in favor uh i was just

[0:26:03] going to quickly discuss that uh i don't know if perhaps

[0:26:08] Voice 4: any uh investigation for

[0:26:11] Voice 4: what might work in september we might want to consider broadening that the consideration of

[0:26:19] islands a little bit i i mean june

[0:26:21] Voice 4: we need to get on it i totally understand yeah um

[0:26:25] Voice 4: well we're not

[0:26:26] Voice 3: going to make a commitment for september at this point

[0:26:28] Voice 3: right okay fair enough discussion so yeah

[0:26:33] Voice 3: you've obviously heard the discussion so you can have a party yeah yeah yeah okay thanks tim all

[0:26:38] Voice 3: those in favor that carries okay okay last item

[0:26:43] Voice 5: uh we're meeting with the minister i've lost track

[0:26:48] Voice 5: but i think it's a two two o'clock i think yeah two thumbs up so great and we've got a discussion

[0:26:55] Voice 5: later on the agenda today for two o'clock but there's also been an offer for um yourself um

[0:27:02] Voice 5: the chair as i understand it and um a staff person for friday at three o'clock where the minister is

[0:27:09] Voice 5: going to meet with all local government people across iran so um i just want to flag that i

[0:27:14] that you will attend that and Claire

[0:27:17] Voice 5: is available to attend that as well that'd be really great

[0:27:20] Voice 3: yeah um yeah maybe we can have a conversation maybe on Thursday or something but mostly I

[0:27:27] Voice 3: think it's all listening for us it'll be a listening from

[0:27:29] Voice 5: the ministry yeah perspective

[0:27:32] Voice 5: because there's going to be 150 yeah attendees yeah I've attended those okay great that's it

[0:27:39] Voice 3: for me Mr. Chair thanks okay any questions no then um Director of Legislative Service

[0:27:45] Voice 3: is the next person on our follow-up action list here.

[0:27:48] Voice 3: Do you have anything to report, David Marley?

[0:27:58] Voice 2: Sorry about that.

[0:27:59] Voice 2: I'm just getting my mute button up.

[0:28:01] Voice 2: No, I don't have anything to report.

[0:28:04] Voice 2: The follow-up action list is pretty short.

[0:28:07] Voice 2: It's just the one item which I'm working on.

[0:28:11] Voice 5: You've got three, David.

[0:28:14] Voice 5: No, he's trying.

[0:28:16] Voice 2: I tried.

[0:28:19] Voice 2: Yeah, no, unless there's any questions

[0:28:21] Voice 2: on the follow-up action list,

[0:28:22] Voice 2: I have nothing to report.

[0:28:23] Voice 3: Okay. Any questions for the director? No? Okay. So I just want to note, David, thank you very much for your support at Trust Council in your new role as legislative services. That's very helpful. And I think we're improving how we handle the process at Council.

[0:28:41] Voice 3: and certainly Elimina's session was also instrumental

[0:28:48] Voice 3: in developing that foundation for good governance.

[0:28:51] Voice 3: So thank you, David.

[0:28:53] Voice 3: I'll continue on to Director of Planning Services,

[0:28:57] Voice 3: Stefan Cermak.

[0:29:03] Voice 8: Good morning.

[0:29:05] Voice 8: Thank you, Mr. Chair.

[0:29:06] Voice 8: So there's three items there.

[0:29:07] Voice 8: You can see one is completed.

[0:29:09] Voice 8: We've spoken about it before.

[0:29:10] Voice 8: The other one is targeted for March.

[0:29:12] Voice 8: So that really only leaves number one.

[0:29:14] Voice 8: And honestly, I haven't turned my attention to it since becoming director.

[0:29:19] Voice 8: I'm aware that there's an existing policy on executive sponsorship.

[0:29:24] Voice 8: I'm aware of recent legislative changes which permit, you know, sponsoring of heritage projects.

[0:29:31] Voice 8: But I haven't investigated the various policies to report back on this.

[0:29:36] Voice 8: So I need to touch base with the previous director to make sure I know where they were at and what the reporting was and to come back.

[0:29:42] Voice 8: and or ask this executive committee

[0:29:45] Voice 8: if you really still want me to do that

[0:29:46] Voice 8: or to just take it off the list altogether.

[0:29:50] Voice 8: So I could use some direction on

[0:29:51] Voice 8: if you really want me to make this a priority.

[0:29:53] Voice 3: Nice try, Stefan.

[0:29:58] Voice 3: Yeah, that's a good.

[0:30:00] Voice 3: There's a good question for all of these.

[0:30:01] Voice 3: I think that it's a learning opportunity for the new vice chairs, just from my background, and I'm going to try and not talk so much.

[0:30:11] Voice 3: It often gets complex when it comes to us allocating funding, and I think there's some assistance maybe necessary in terms of policy to guide us in the decision making around allocation of funding.

[0:30:26] Voice 3: And so I don't know if the vice chairs at this point have any thoughts on that at this time.

[0:30:33] Voice 3: Yeah.

[0:30:34] Voice 3: So I would say proceed, sir.

[0:30:36] Voice 8: Excellent.

[0:30:37] Voice 8: Thank you for that direction.

[0:30:38] Voice 8: I will pick up that project and get going on it.

[0:30:40] Voice 3: Do you have a director's report broadly?

[0:30:44] Voice 8: No, I was focused on this follow-up action list.

[0:30:47] Voice 8: Mine would be mainly, hey, we did trust council, but you know that.

[0:30:51] Voice 8: And we have staffing coming, but some are confirmed, some are not.

[0:30:56] Voice 8: and otherwise um our team is gelling well and um and we're making progress on a lot of fronts but

[0:31:01] Voice 8: i don't have anything specific to report back no mr chair okay

[0:31:05] Voice 3: thank you very much stefan i'll

[0:31:06] Voice 3: continue on to director of administrative services says julia mobs for this today

[0:31:11] Voice 3: i believe she isn't so do you have anything to report cao um

[0:31:17] Voice 5: no it's it's about budget development

[0:31:20] Voice 5: She addressed this policy work, and you'll see that executive committee, if you're looking at themes, executive committee lands with a lot of policy review questions, and they sit here.

[0:31:38] Voice 5: And admittedly, we've got so many policies at the Islands Trust, and so many of them need updating.

[0:31:43] Voice 5: dating. I'll remind you that one of our strategic plan decisions of the previous Trust Council was

[0:31:50] Voice 5: a policy review that we have gone through. Carmen took us through just before she left us 10 or 15

[0:31:59] Voice 5: policies that we went through. David's continuing that work to refresh and modernize some of these

[0:32:04] Voice 5: policies. But you'll also see, you know, it's the land of lost toys a little bit where there's

[0:32:12] Voice 5: policies will end up here at the executive committee for consideration and if you add

[0:32:17] Voice 5: up all that work that can be a significant amount of work that's why sometimes you look down at it

[0:32:22] Voice 5: you'll go that was direction in 2019 yeah for for a policy so uh just a good um insight moment here

[0:32:31] Voice 5: and um i believe julia spoke to 652 at trust council yeah on

[0:32:40] Voice 5: overspend so i expect she'll

[0:32:42] Voice 5: bring something once you can yeah so um you know that sort of doubles back a bit to

[0:32:49] Voice 3: david marla's

[0:32:50] Voice 3: area of responsibility is those policy updates because indeed there's a number of

[0:32:56] Voice 3: it's called a minor policy so we want to do a better phrase that are a bit dated and

[0:33:01] Voice 3: need to be updated and we saw a number of those that came through the council the ultimate

[0:33:06] Voice 3: authority that approves them and um i think there was like 15 different ones at one time

[0:33:12] Voice 3: to somewhere near 10 remaining but I think we focused on ones that seem to be much more

[0:33:17] Voice 3: important than others and perhaps David I don't want to put you on the spot but

[0:33:21] Voice 3: likely you'll come back to us in the new year with some kind of reporting on the progress of that work

[0:33:26] Voice 2: uh yeah thank you uh I didn't include it I didn't talk about the public action list because I talked

[0:33:32] Voice 2: about it before my intent is to bring a report to you at March Trust Council I'm going to go

[0:33:37] Voice 2: through all of them and highlight the ones that I think just need to be rescinded by council because

[0:33:43] Voice 2: they no longer have any use or they're out of date. Those that need a major update and then

[0:33:50] Voice 2: some of them probably just need minor tweaking and there's also opportunities for us to combine

[0:33:54] Voice 2: policies. We've got several budgeting policies and several legal policies and several council

[0:34:02] Voice 2: or committee policies so I think we can minimize the number by combining some policies together.

[0:34:10] Voice 2: Okay thank

[0:34:11] Voice 2: you very much

[0:34:11] Voice 3: David. So I'm going to continue on then unless there's any questions

[0:34:14] Voice 3: to trust area services director Claire Freider who has the as the ongoing honor of having the

[0:34:22] Voice 3: longest follow-up action list always and so director Freider over to you.

[0:34:28] Voice 10: Thank you chair

[0:34:28] Voice 10: Welcome. So this is shorter, it's getting shorter. The first one here, I'll just walk you through it

[0:34:33] Voice 10: so you know what these are, just to orient you to these actions. The first one has been on this

[0:34:37] Voice 10: list since 2019. And this came out of concerns around some aquaculture tenures that trustees

[0:34:44] Voice 10: were worried were going to flip to geoduck tenures when previously haven't been allocated

[0:34:48] Voice 10: for a different species and concerned that they wouldn't be notified. We have had an ongoing

[0:34:54] Voice 10: going project i would say that's been open and made slow progress for 15 years now to work with

[0:34:59] Voice 10: the province to take about four to five agreements that we have with various ministries many of whom

[0:35:04] Voice 10: no longer exist regarding crown land and how we handle referrals about crown land and it has

[0:35:13] Voice 10: simply not been prioritized over the years so it sits on the list and typically with trust

[0:35:19] Voice 10: programs committee and just gets opened and then either we lose time and attention or the

[0:35:23] Voice 10: provincial staff are working with this time and attention so this is here so it doesn't get lost

[0:35:27] Voice 10: such that when we do circle back and do that agreement um executive committee was interested

[0:35:32] Voice 10: in having this um remain on the list but the previous executive committee wanted this to

[0:35:37] Voice 10: remain on the list such that it wouldn't get lost when we do get around to renegotiating those

[0:35:41] Voice 10: agreements the second is a legislative monitoring chart this is a program of council that they get

[0:35:48] Voice 10: a chart around um legislative policy discussion paper changes um court decisions every six months

[0:35:56] Voice 10: that we deliver as a team to you in march um the next one is a dis a program that was pre-covered

[0:36:05] Voice 10: so 2020 you see that decision was made right prior to the announcement of a pandemic in march

[0:36:10] Voice 10: where we provided grants to um harold joe and uh drama camp productions i think they were called

[0:36:17] Voice 10: to issue film screenings on the islands of course we then had to pause all of those public events

[0:36:22] Voice 10: with the pandemic and so we still have an offer to do two of them that we've provided grant funding

[0:36:28] Voice 10: towards so our intention was once everyone's settled in a bit more in the spring is to have

[0:36:33] Voice 10: discussions about posting those films and a consideration of if it should be dust and bones

[0:36:38] Voice 10: or another

[0:36:39] Voice 10: another film that's been produced subsequently moving through it we've then got

[0:36:44] Voice 10: the um down on number four bowen island municipal council had originally reached out by a resolution

[0:36:49] Voice 10: to ask for our support and advocating for um or advocating to oppose recreational use of motorized

[0:36:56] Voice 10: vehicles we are we've for a long time now been in a mode of waiting for a specific request for

[0:37:02] Voice 10: assistance that they've not yet provided to us so that just remains on the list here at your

[0:37:08] Voice 10: discretion uh fifth this is one that's been around now for a year that we simply haven't

[0:37:13] Voice 10: got to and it's been a bit challenging without the senior intergovernmental policy advisor position

[0:37:18] Voice 10: being filled which is to look at options and policy for creating more formal opportunity for

[0:37:24] Voice 10: first nation presentations and engagements at trust council and how to do that and make it a

[0:37:30] Voice 10: welcoming and productive environment uh the next one this one um came about um last april after we

[0:37:38] Voice 10: had changes to the act um council had advocated to the province for changes to the islands trust

[0:37:43] Voice 10: Act and one of those changes gave us some new powers but it's at the discretion of council

[0:37:48] Voice 10: whether it wishes to use those powers so this would be similar to tree cutting you know get a

[0:37:52] Voice 10: power you could choose to use it if you've been given the power to issue grants for the protection

[0:37:59] Voice 10: of the environment and amenities of the trust area so executive committee requested staff to

[0:38:05] Voice 10: develop a draft policy for the use of these new powers and then I guess there would have to be

[0:38:10] Voice 10: subsequent budget decisions made so this is here directing staff to develop a policy that would

[0:38:16] Voice 10: guide granting this new power should it should council choose to use it there would have to be

[0:38:23] Voice 10: consideration of how you offer the secretariat service because there might be an opportunity

[0:38:27] Voice 10: if you wish to move into granting you could less than the administration needed to require the

[0:38:33] Voice 10: secretariat program if you chose to simply make it a grant program and also you already have a

[0:38:38] Voice 10: grant and aid around history and heritage. So this is a significant body of work that we would

[0:38:44] Voice 10: have to undertake when we've got time to do it thoughtfully and present you with a range of

[0:38:49] Voice 10: options around the existing programming that you have. And then you would have to contemplate if

[0:38:54] Voice 10: this is a new budget area that you wish to move into and how you would administer a grant program

[0:38:59] Voice 10: generally.

[0:39:03] Voice 9: Can I ask a question on that?

[0:39:05] Voice 3: Yes, please, Toby.

[0:39:07] Voice 9: So that's specifically just grants

[0:39:10] Voice 9: for the protection of the environment and amenities and amenities okay thanks so it could

[0:39:16] Voice 10: potentially depending on the interpretation of amenities this could be a quite broad grant

[0:39:21] Voice 10: program um and it would really force council to you know through those financial requests to

[0:39:26] Voice 10: determine what isn't an amenity and what is not so it's a tricky consideration yeah um moving down

[0:39:35] Voice 10: down through the list here.

[0:39:37] Voice 10: We had had indications from both Comox First Nation

[0:39:40] Voice 10: and the Gabriel Historical Society

[0:39:42] Voice 10: that they intended to request grants and aid

[0:39:44] Voice 10: for projects they were undertaking.

[0:39:47] Voice 10: And I had followed up with them probably late summer.

[0:39:51] Voice 10: Both were still contemplating whether they wished to proceed.

[0:39:54] Voice 10: Executive Committee did boost its budget for grants and aid

[0:39:58] Voice 10: to potentially accommodate those requests

[0:40:00] Voice 10: to come in before the end of fiscal.

[0:40:01] Voice 10: I will follow up in the new year

[0:40:03] Voice 10: to see if there are those intentions.

[0:40:04] Voice 10: and we'll let you know number eight um we you had asked us to write to Trans Mountain to request

[0:40:13] Voice 10: extension of a consultation that they had brought to you um during the election period around a

[0:40:19] Voice 10: requirement they have under the environmental assessment process to engage with coastal local

[0:40:25] Voice 10: governments and indigenous groups they have responded in the affirmative that they will

[0:40:29] Voice 10: allow an extension so trust council or executive committee could put in a submission

[0:40:34] Voice 10: regarding the consultation that they and that leads to number nine whereas executive committee

[0:40:42] Voice 10: in that same meeting had asked staff to write to all subscribers and trustees about the referral

[0:40:47] Voice 10: I want to report on number nine we did not do that because on closer examination afterwards

[0:40:52] Voice 10: realized it was a very narrow request under the order that they have just close to local

[0:40:56] Voice 10: governments and indigenous groups it was not a more broad engagement that would they would not

[0:41:01] Voice 10: be able to contemplate input from individuals um so following that meeting staff did not proceed

[0:41:07] Voice 10: because we realized it wouldn't have been appropriate finally moving down here just to

[0:41:13] Voice 10: finish off you asked us after the election to write um to new ministers and members um MLA's

[0:41:19] Voice 10: and the premier um introducing new trustees there simply has not been time for that work and there

[0:41:24] Voice 10: will not be time this calendar year so that's something that we'll have to undertake when we

[0:41:28] Voice 10: have capacity in the new year um we'll also we have direction and standing resolutions from all

[0:41:32] Voice 10: local trust committees to write to all nations. So there's a body of work here around correspondence

[0:41:37] Voice 10: that will have to be looked at in its totality in the new year. There's quite a few letters to

[0:41:43] Voice 10: write introducing all the different local trust committees and trustees.

[0:41:49] Voice 12: Sherlock, can I see a

[0:41:49] Voice 12: question? Would you like me to answer it now? Any

[0:41:53] Voice 3: questions or Trustee Elliott?

[0:41:56] Voice 9: Yes, just a question

[0:41:57] Voice 9: on that. Is there a way that trustees could help with this work? Like if there was a template

[0:42:04] Voice 9: contemplate letter and we had a list of the addressees i'm just thinking in particular the

[0:42:10] Voice 9: the first nations in our area um according to our protocol agreement with the name of first nation

[0:42:16] Voice 9: that we provide the nation with um a list of the scheduled um ltc meetings for the year and an

[0:42:25] Voice 9: introduction to trustees so is there some way that we could help with that i would have yeah

[0:42:32] Voice 10: Yeah, through the chair, I'd have to contemplate that further.

[0:42:34] Voice 10: One of the things we had wanted to, so these letters were meant to be annual.

[0:42:39] Voice 10: And last January, I actually paused the process because we didn't want nations getting 13 different, you know, we've got a number of nations that have jurisdiction across all local trust areas.

[0:42:49] Voice 10: We didn't want them getting 13 different letters.

[0:42:51] Voice 10: So there's a level of coordination that's needed.

[0:42:54] Voice 10: So I'm not yet, I haven't yet thought through it enough to contemplate how trustees might be involved.

[0:42:59] Voice 10: But we did want to approach them as a coordinated body that would provide information in one letter or one package rather than have 13 individual letters going.

[0:43:10] Voice 10: So I'm afraid I don't have quite an answer for you yet.

[0:43:13] Voice 10: But at this point, we would want to coordinate the letters such that they get one letter from the Islands Trust that would represent all the bodies that they're engaged with.

[0:43:20] Voice 10: certainly um there we could contemplate um having trustee review if that's something that would be

[0:43:25] Voice 10: requested prior to sending them to ensure that all the local nuances are captured but that

[0:43:30] Voice 10: certainly adds to the level of work yeah

[0:43:32] Voice 9: through the chair is this something that the administrative

[0:43:35] Voice 9: coordinator position would take care of if that is funded as i

[0:43:40] Voice 10: would say i would say yes this would

[0:43:42] Voice 10: be something that that position would be assisting with so

[0:43:47] Voice 3: okay so now i got a question

[0:43:55] Voice 3: well just um what's the status of filling that position and well we haven't got a budget for

[0:44:03] Voice 3: that's coming forward in the

[0:44:06] Voice 5: oh

[0:44:08] Voice 3: help me out here that was a vacant position that we're filling

[0:44:11] Voice 3: were

[0:44:11] Voice 10: you thinking the senior intergovernmental policy advisor position um so yes typically that

[0:44:16] Voice 10: position would be leading this work yes but um where we have the gap is the administrative of

[0:44:22] Voice 10: it so who sets out all the templates who does all the the the administrative work of the actual

[0:44:28] Voice 10: production of the letters and the formatting of the letters and the mailing of the letters all

[0:44:32] Voice 10: that piece is currently unsupported and not that

[0:44:34] Voice 10: leadership but we do need the leadership role yeah

[0:44:37] Voice 10: and so we're still working towards filling that position we won't be posting anything prior to

[0:44:41] Voice 10: the new year okay

[0:44:42] Voice 3: that's right that was the answer short answer but thank you for joining those

[0:44:46] Voice 3: those elements together.

[0:44:47] Voice 5: CAO, over to you.

[0:44:49] Voice 5: Well, as we're starting to work together,

[0:44:51] Voice 5: new EC and staff,

[0:44:55] Voice 5: you're probably sitting going,

[0:44:57] Voice 5: is this or any of these other things

[0:44:59] Voice 5: a reasonable use of our time and resources?

[0:45:03] Voice 5: And I think that those are always great opportunities too.

[0:45:08] Voice 5: There's another one that's on this list

[0:45:10] Voice 5: around a formality or a process that we've had over time

[0:45:17] Voice 5: As we keep hearing around budget, we keep hearing about efficiency, each one of these probably has to go through a test of, is this an appropriate?

[0:45:29] Voice 5: So when I think of this issue, right here, the introduction of a local trust committee to a nation, is this the right way to do that?

[0:45:39] Voice 5: Is there other ways to affect the same thing, you know, a meeting at some point or what it might be?

[0:45:49] Voice 5: But as we're giving you the fuel over to you guys to contemplate as we move forward,

[0:45:58] Voice 5: what work stands the test of this is mission important here at the Analyst Trust?

[0:46:08] Voice 3: That's good.

[0:46:09] Voice 3: So there's two elements there.

[0:46:11] Voice 3: there, one, the methodology of communicating with nations, but no matter what we do, that

[0:46:19] Voice 3: still needs coordination, because we are about to embark on this new term where every LTC

[0:46:25] Voice 3: is going to want to communicate with the nations that are the closest to them.

[0:46:30] Voice 3: That absolutely needs to be coordinated.

[0:46:32] Voice 3: and then thank you for raising

[0:46:36] Voice 3: the

[0:46:38] Voice 3: sites to

[0:46:39] Voice 3: because I was thinking exactly the same thing

[0:46:42] Voice 3: this long list which we'll say is

[0:46:44] Voice 3: not necessarily 13 things but it's for sure

[0:46:47] Voice 3: 10 things

[0:46:47] Voice 3: that

[0:46:53] Voice 3: how do

[0:46:54] Voice 3: we prioritize those ones that

[0:46:56] Voice 3: we need to act on

[0:46:58] Voice 14: as

[0:46:58] Voice 3: opposed to those that

[0:47:00] Voice 3: are

[0:47:04] Voice 3: long term strategies

[0:47:05] Voice 3: because ideally we focus on the priorities maybe

[0:47:11] Voice 5: your next ec meeting we can have a you know this

[0:47:15] Voice 5: this was an exercise in going through the fuel speaking each one of the elements and maybe your

[0:47:19] Voice 5: next couple of meetings you'd look and think those things through or well yeah i appreciate that

[0:47:24] Voice 3: especially going into this level of detail with the new executive committee um and it's easy for

[0:47:31] me to reflect on this from a historical perspective but indeed um we

[0:47:37] Voice 3: are challenged to accomplish all

[0:47:39] Voice 3: the things that we would like to do great uh director freighter anything further you'd like

[0:47:45] Voice 3: to share with us

[0:47:46] Voice 10: um no just no final two are done and um just would like to highlight um we had um

[0:47:51] Voice 10: enormous success yesterday with a news release around link island um in the gabriel local trust

[0:47:56] Voice 10: area with huge pickups one offer kudos to the staff around that um pick up from vancouver sun

[0:48:01] Voice 10: National Observer, Times Colonist, radio stations.

[0:48:04] Voice 10: So just a very busy and productive day yesterday.

[0:48:07] Voice 10: It was a feel-good holiday story, well-timed,

[0:48:09] Voice 10: and had one of our best pickups we've had.

[0:48:11] Voice 10: And just really want to acknowledge the donors.

[0:48:13] Voice 10: That was a long-term partnership working towards the donation of that island.

[0:48:17] Voice 10: And the Swift family has just really been extraordinary.

[0:48:20] Voice 10: So just want to acknowledge that and honor the staff effort

[0:48:23] Voice 10: in sharing the good news and also the generosity and vision of that family.

[0:48:27] Voice 10: So we're very pleased to be stewarding that island now

[0:48:29] Voice 10: now and working towards a management plan for it.

[0:48:33] Voice 3: Well, indeed, my congratulations to everybody as well.

[0:48:36] Voice 3: I was very pleased to see last night

[0:48:39] Voice 3: achieving provincial and national interest.

[0:48:42] Voice 3: That was fantastic.

[0:48:43] Voice 3: And then this morning, the front page of the 10th columnist

[0:48:46] Voice 3: is equally fantastic.

[0:48:48] Voice 3: So real good news story.

[0:48:50] Voice 3: So thank you to everybody, especially the donors.

[0:48:53] Voice 10: I'll convey that.

[0:48:55] Voice 3: All right.

[0:48:56] Voice 3: Anything else for Claire?

[0:48:57] Voice 3: Questions?

[0:48:58] Voice 3: questions yeah Tim Peterson uh yeah just looking at the uh list

[0:49:03] Voice 4: here it seems to me by the end of

[0:49:05] Voice 4: today you could probably get rid of nine eleven and twelve right nine

[0:49:11] Voice 10: but yes eleven and twelve

[0:49:12] Voice 10: are done yes and nine was oh transplant yeah so it'll be done great

[0:49:19] Voice 3: okay super and this is always

[0:49:22] Voice 3: It was always updated prior to the meeting,

[0:49:25] Voice 3: so now those will come up for anything.

[0:49:27] Voice 3: Okay.

[0:49:29] Voice 3: Then I think, CAO, do you have any remaining remarks

[0:49:34] Voice 3: with respect to the follow-up action list in general?

[0:49:36] Voice 3: No, okay, thank you.

[0:49:37] Voice 3: So then the next item on our agenda

[0:49:41] Voice 3: is the opportunity for vice-chairs to report out

[0:49:45] Voice 3: on activities at the local trust committee level,

[0:49:50] Voice 3: all um those committees that your vice chair you're providing chairing for and would just

[0:49:55] Voice 3: want to set sort of a tone or a standard of going forward that ideally this is a highlight

[0:50:01] Voice 3: opportunity moment to just to say to give heads up to ec and to staff about uh issues that are

[0:50:08] Voice 3: important that are arising on the individualized islands of your chairing um and certainly one-on-one

[0:50:14] Voice 3: conversations might be appropriate but just to be effective with our time together to focus on the

[0:50:21] Voice 3: highlights of the lcc's conversations you've been a part of so i'll just turn to uh just these i'm

[0:50:26] Voice 3: not sure who's had meetings i know tim peterson has had one meeting and david or toby i think

[0:50:32] Voice 3: you've got one this afternoon correct and toby have you had any meetings no so let's go to tim

[0:50:39] Voice 3: peterson for what's happening on salt spring island thank you chair um

[0:50:44] Voice 4: yes so i had by chair

[0:50:46] Voice 4: of my first salt spring ltc meeting yesterday um a couple of technical glitches which uh meant that

[0:50:56] Voice 4: the significant portion of the first i think 20 minutes or so recording didn't have any audio

[0:51:02] Voice 4: which is disappointing um but that that's how technology goes sometimes i think other than that

[0:51:10] Voice 4: it went fairly smoothly um it's a decent turnout by um local public and a number of folks uh spoke

[0:51:24] in the town hall

[0:51:25] Voice 4: session and i think overall it went fairly well excellent good thank you

[0:51:31] Voice 3: and I'm not sure did I report out I think I reported out on the Gabriella meeting which

[0:51:35] Voice 3: happened the first week of December so I don't think I need to report that that's the only

[0:51:40] Voice 3: meeting I've had. So good we're off to a start looking forward to adventures in the new year

[0:51:46] Voice 3: and the reporting from you is how it's going. So the Island Trust Conservancy liaison update

[0:51:53] Voice 3: that would be Vice Chair Elliott you did have a meeting with the Conservancy did you not?

[0:51:59] Voice 9: Well, this was the November 22nd meeting, which I didn't report much to EC following that because I thought we're going to have a discussion on the budget at Trust Council.

[0:52:11] Voice 9: so i could bring forward just um a few notes about the itc budget request um that really

[0:52:20] Voice 9: wasn't discussed and i'm not sure if it'll be discussed at fpc but i think the part that's

[0:52:26] Voice 9: relevant for us to consider um is the business case for ten thousand dollars of additional

[0:52:33] Voice 9: funding for First Nations engagement on the ITC plan. I think in general, I can say that the

[0:52:41] Voice 9: ITC board recently reviewed a draft plan and after initiating First Nations engagement

[0:52:49] Voice 9: has found that there is strong interest from nations to continue conversations.

[0:52:53] Voice 9: And the Conservancy, I think, would be the leading edge body where if we're going to ask the province to consider additional funding or supporting the work of conservation in light of reconciliation and developing land use planning or conservation models together with First Nations,

[0:53:21] Voice 9: this is probably the area i think where we could make a strong case um there is interest in nations

[0:53:31] Voice 9: but it's the how-to that it's going to take time to figure out and of course with

[0:53:39] Voice 9: um i think the link island uh donation is a is a great area where the management plan

[0:53:45] Voice 9: Plan and conversation about the management with First Nations can really start to happen and could be really a good news story.

[0:53:54] Voice 9: But having that capacity funding built in and having the province's support for conservation that has a partnership with First Nations, I think is really going to be key in the next four to five years.

[0:54:11] Voice 9: And if we abandon that, then the work of reconciliation is not being done in practice.

[0:54:19] Voice 9: So anyway, I'm not sure what I'm asking.

[0:54:22] Voice 9: I'm just sort of putting this forward.

[0:54:23] Voice 9: If we're going to talk about support from the province, is this something that conservation with First Nations can be the conversation piece?

[0:54:38] Voice 9: okay

[0:54:41] Voice 3: so that's more of an update than an ask and there isn't a specific ask at this time from the

[0:54:47] Voice 3: conservancy well

[0:54:49] Voice 9: the budget request hasn't been debated at all so it's in the it's in the trust

[0:54:56] Voice 9: council package I could go through it it's pretty much status quo there's an added income and

[0:55:04] Voice 9: expenses, but to reflect the species at risk grant of $220,000. There's a small increase to

[0:55:11] Voice 9: property management to reflect additional nature reserves and covenants. There's an increase to

[0:55:17] Voice 9: the travel budget to reflect increases in travel costs, including access to remote islands through

[0:55:22] Voice 9: water taxi. And there's an increase to the legal budget to bring it back up to 2021-2022 levels

[0:55:29] Voice 9: after there were cuts um in 2022-23 which had left a shortfall so in addition to that business

[0:55:38] Voice 9: case for ten thousand dollars so i've just give you that briefing um i didn't have a chance to

[0:55:43] Voice 9: go through it at trust council which i'd hope to so i'm just offering that here okay thank you

[0:55:49] Voice 3: that's terrific um and indeed that will get further deliberated as the budget progresses

[0:55:55] Voice 3: was through to march

[0:55:56] Voice 10: yes can

[0:55:58] Voice 10: i just supplement that report yes um so uh just to let you know

[0:56:02] Voice 10: at the at the january meeting which will happen after the next fpc meeting the conservancy board

[0:56:06] Voice 10: will be reconsidering an election of chair and fpc representative um but for now um trustee scott

[0:56:13] Voice 10: will remain the conservancy representative to fpc and then the committee had agreed that they

[0:56:17] Voice 10: would re-look at both of those elected positions again in january uh

[0:56:22] Voice 3: yeah yeah trustee scott was

[0:56:25] Voice 3: also absent from council so um yeah okay understood thank you um then let us move on um we're at 10

[0:56:35] Voice 3: o'clock i would maybe suggest we look at this bylaw for approval one of the other there's three

[0:56:42] Voice 3: main activities that the ec gets involved in overall business operations bylaw consideration

[0:56:48] Voice 3: and trust council preparation work and so the next item is the bylaw for approval i might suggest

[0:56:53] Voice 3: just after this we take a five minute break we fill your coffee cups and then we'll go back and

[0:56:57] Voice 3: push through to lunch and we'll see what the rest of the agenda looks like so um if i'm i'm going to

[0:57:06] Voice 3: actually go to uh director sir mac here because if i'm not mistaken the mayan island lcc bylaws

[0:57:13] Voice 3: have they have not met since the new vice chairs have been appointed so we don't really have a

[0:57:20] Voice 3: chair dan rogers would have been the chair at the time and so this is now advancing to us from there

[0:57:26] Voice 3: um and the new vice chair will not have uh is maybe not privy to the conversations here but

[0:57:35] Voice 3: let's go to you to uh uh maybe just make a very brief summary remark on these three items and

[0:57:43] Voice 3: And then I'll look to the new vice chair for Maine, which I believe is Toby, is that correct, to make the motion.

[0:57:53] Voice 3: And then I'll look for a seconder and we'll advance these as we see fit.

[0:57:59] Voice 3: And certainly there's an opportunity to ask questions of the director that might be able to fill us in.

[0:58:04] Voice 3: So, Director Cermak, over to you.

[0:58:06] Voice 8: Thank you, Mr. Chair. I'm going to defer that to Planner Chadwick.

[0:58:10] Voice 8: She is much better versed on this than I am.

[0:58:14] Voice 3: Well done, Stefan.

[0:58:15] Voice 3: Okay, Simon Chadwick, welcome to the Executive Committee meeting.

[0:58:21] Voice 3: Thank you for your support and your work, and off you go.

[0:58:25] Voice 7: Yeah, for a minute there, I thought I was going to be off the hook, but here I am.

[0:58:29] Voice 7: Yeah, so the bylaws in front of you are all related to a rezoning application

[0:58:38] Voice 7: application on from the main main island uh housing society on main island um so the the

[0:58:44] Voice 7: the basic summary of the application is is they've got they're starting with 10 acres of land and

[0:58:52] Voice 7: they've got a donation of a third of that and so it's falling under um the amenity um

[0:58:58] Voice 7: provisions in the ocp uh that the so the parent property uh is to eventually be uh subdivided

[0:59:07] Voice 7: into three with um one three uh one three acre product property going to the housing society to

[0:59:15] Voice 7: build uh 10 units up to 10 units of uh multi-family residential rental housing um which um

[0:59:25] Voice 7: the housing agreement speaks to uh a uh an approach which will provide uh a substantial

[0:59:34] Voice 7: a substantial amount of affordable units.

[0:59:36] Voice 7: And one of the lots also goes to the property owner

[0:59:43] Voice 7: who's donating the one third.

[0:59:46] Voice 7: So the rezoning, so the OCP bylaw

[0:59:51] Voice 7: is simply changing the land designation

[0:59:54] Voice 7: from rural to rural multifamily

[0:59:58] Voice 7: to allow that multifamily development.

[1:00:00] Voice 7: to happen um the housing agreement as very specifically out outlies

[1:00:06] Voice 7: outlines um the the rental structure um and uh and the targeted um the targeted renters

[1:00:18] Voice 7: um uh prioritizing islanders and um and uh first nations and the and then the the

[1:00:31] Voice 7: the land use bylaw um amendment that is the the really uh sort of the the nuts and bolts of the

[1:00:39] Voice 7: whole thing um which which uh basically rezones the 10 acre property so that it can be divided

[1:00:47] Voice 7: it into into three um and then it provides zoning uh appropriate zoning for the multi-family now

[1:00:56] Voice 7: the additional piece to this is that there there is a covenant um that is really quite

[1:01:01] Voice 7: quite prescriptive in terms of where um where the uh development can occur on the third lot

[1:01:10] Voice 7: lot, which is the lot that's going to be designated for the multifamily development and then also

[1:01:19] Voice 7: on the second lot.

[1:01:21] Voice 7: So those accommodations were made because there was concern from neighbors and trustees

[1:01:31] Voice 7: about an interest in preserving the ecological

[1:01:35] Voice 12: integrity of that area.

[1:01:37] Voice 12: area so that's all that's my summary um i'm open to questions if you need questions if you have

[1:01:47] Voice 12: questions

[1:02:01] Voice 13: uh

[1:02:02] Voice 9: yes the comprehensive development three cd3 zone is that incorporated back into the ocp for

[1:02:13] Voice 9: as a new zone to be that could potentially be used for other rezonings on the in the island and

[1:02:21] Voice 9: is this zoning uh in any other LTAs?

[1:02:27] Voice 7: So in the OCP um it's the it's a it's the land designation

[1:02:31] Voice 7: that that we're uh that that is being changed so currently the land and that's it's specifically

[1:02:38] Voice 7: specifically only for that parcel at the moment um we have um so we've developed that that particular

[1:02:45] Voice 7: uh land designation specific for this project that land designation could be could be carried

[1:02:52] Voice 7: on to another uh zone in the future but it uh you currently would only apply to this to this

[1:02:58] Voice 7: um this particular lot in that particular portion of the lot that that uh that one one third of the

[1:03:04] Voice 7: parent lot right

[1:03:06] Voice 9: yeah okay thank you thank

[1:03:08] Voice 3: you um maybe i'll just turn to the uh trustee from

[1:03:13] Voice 3: maine if you have any uh local remark that might be missed by the anyone else nothing specific um

[1:03:22] Trustee Maude: um if this it was what there was about 22 months that it took it went through um the one challenge

[1:03:32] Trustee Maude: we did have is is the neighbors were not supportive right okay

[1:03:36] Trustee Maude: so if but uh if we've kind

[1:03:40] Trustee Maude: of ticked all the boxes and and done the best we can yeah wish

[1:03:43] Trustee Maude: them all the best good

[1:03:45] Voice 3: okay thank

[1:03:45] Voice 3: you so uh vice chair elliott can i ask you to make the first motion we'll go through these one at a

[1:03:51] Voice 3: time and i'll look for a second or for each other um

[1:03:55] Voice 9: i move that the islands trust executive

[1:03:58] Voice 9: executive committee approve main island local trust committee bylaw number 181

[1:04:03] Voice 9: cited as main island official community plan bylaw number 144 2007 amendment number 1 2021

[1:04:12] Voice 9: in accordance with section 27 of the islands trust act thank

[1:04:17] Voice 3: you very much joe a second

[1:04:19] Voice 3: trustee maude seconded the motion um is there any further discussion on this ocp amendment

[1:04:24] Voice 3: then I'll call the vote.

[1:04:27] Voice 3: All those in favor?

[1:04:29] Voice 3: And that carries unanimously, thank you.

[1:04:31] Voice 3: Back to you, Vice Chair Elliott.

[1:04:33] Voice 9: I move that the Islands Trust Executive Committee

[1:04:36] Voice 9: approve Maine Island Local Trust Committee

[1:04:38] Voice 9: by-law number 182,

[1:04:40] Voice 9: cited as Maine Island Housing Agreement

[1:04:42] Voice 9: by-law number 182, 2022,

[1:04:45] Voice 9: in accordance with section 27 of the Islands Trust Act.

[1:04:49] Voice 3: Let's move to have a seconder.

[1:04:51] Voice 3: Again, Trustee Maude, thank you.

[1:04:53] Voice 3: Any discussion on this by-law amendment?

[1:04:56] Voice 3: or sorry it's bylaw actually no then i'll call for the vote all those in favor

[1:05:02] Voice 3: so that also carries unanimously thank you and the final one

[1:05:06] Voice 3: i move

[1:05:08] Voice 9: that uh the islands trust executive committee approve main island local trust

[1:05:12] Voice 9: committee bylaw number 183 cited as main island land use bylaw number 146

[1:05:19] Voice 9: 2008 amendment number one 2021 in accordance with section 27 of the islands trust act

[1:05:26] Voice 3: It's moved and seconded.

[1:05:28] Voice 3: Thank you.

[1:05:30] Voice 3: Any discussion on this bylaw amendment?

[1:05:34] Voice 3: Discussion?

[1:05:35] Voice 3: Then I'll call for the vote.

[1:05:36] Voice 3: All those in favor?

[1:05:38] Voice 3: And that carries unanimously.

[1:05:40] Voice 3: Very good.

[1:05:40] Voice 3: So that presumably OCP will presumably go to the minister for approval,

[1:05:45] Voice 3: and then that will come back to the LTC for final adoption.

[1:05:48] Voice 3: So good work.

[1:05:50] Voice 3: Good work on Main Island.

[1:05:52] Voice 3: So let us just recess for five minutes, if that's all right.

[1:05:56] Voice 3: and we'll come back and push through the next section of the agenda trust council council

[1:06:02] Voice 3: meeting review and preparation and then we'll see what the rest of our day looks like okay

[1:06:07] Voice 3: so we'll come back at 10 uh let's

[1:06:14] Voice 13: call it 10 20 okay welcome back

[1:13:47] Voice 3: everybody um

[1:13:49] Voice 3: we've got a discussion here over the break with um the vice chair maude as he has another meeting

[1:13:57] Voice 3: commitment at 11 30 till possibly 12 30 maybe just 11 30 to 12 and so want to accommodate his uh the

[1:14:07] Voice 3: necessity for him to participate in some of the conversation so i'm going to very quickly um

[1:14:12] Voice 3: suggest that we go to um 7.111 initially and then um ceo hudson 7.12 do you expect that to be brief

[1:14:26] Voice 3: uh yeah okay so then we'll go to that and then we'll go to meeting with minister can uh briefing

[1:14:39] Voice 3: and then um we and if that turns out to be a little bit longer than anticipated

[1:14:45] Voice 3: maybe we'll um pick that up uh after after the lunch in order to conclude that to be sure that

[1:14:52] Voice 3: um trustee vice chair mod is involved but let's just go on that basis and see how it unfolds

[1:14:58] Voice 3: that's all right so uh roundtable review of december's trust council meeting we have

[1:15:04] Voice 3: observations from um trustee trustee borthwick um on our package and that's on page 71

[1:15:12] Voice 3: and um just reflecting on on the broader topic that this is an opportunity for us to um

[1:15:25] Voice 3: um to review overall uh the trust council meeting but um just on page um 71 at this time the first

[1:15:34] Voice 3: item are there any uh thoughts or remarks just recommendations here with respect to the

[1:15:39] Voice 3: correspondence received you just receive it for information uh tim peterson i

[1:15:46] Voice 4: i would just say

[1:15:47] Voice 4: that that i appreciated uh trustee borzic's uh thoughts and i i can certainly um

[1:15:57] Voice 4: certainly sympathize with the uh some of his uh um sort of desires and and and of course with the

[1:16:07] uh action-packed

[1:16:10] Voice 4: agenda uh and i do appreciate that his letter

[1:16:18] Voice 3: indeed anything else uh uh i'm going to go to vice chair maude in the room and i'm going to

[1:16:23] Voice 3: vice chair elliott so

[1:16:25] Trustee Maude: i i just concur um i really appreciate what um sort of brought forward it's

[1:16:31] at some point you know this trust council seems to be really want to get into

[1:16:37] Trustee Maude: the meat and potatoes

[1:16:38] Trustee Maude: um deep deep discussions and and i won't say this was a distraction but it took a significant

[1:16:45] I think a chunk of time when people were sort of chomping at the bit,

[1:16:49] wanting to actually deal

[1:16:51] Trustee Maude: with trust council business.

[1:16:53] Trustee Maude: And I guess going forward,

[1:16:55] Trustee Maude: we have to sort of figure out where we want to be as to what we do at

[1:17:00] Trustee Maude: trust council, as opposed to,

[1:17:02] Trustee Maude: I think what the suggestion is is maybe these can be done sort of in a

[1:17:05] Trustee Maude: separate venue, separate something.

[1:17:08] Trustee Maude: And that we focus trust council on trust council business.

[1:17:12] Trustee Maude: business and and I I think there's a lot of intelligence there to that discussion that we

[1:17:18] Trustee Maude: need to have thank you okay

[1:17:21] Voice 3: good uh vice chair Elliot I

[1:17:24] Voice 9: apologize I had my sound down as I was

[1:17:27] Voice 9: blowing my nose um I had a question was the orientation sort of at the direction of last

[1:17:35] Voice 9: trust council um in an effort to improve how meetings were run and had this been done before

[1:17:46] Voice 9: sort of this level of orientation at the beginning of trust council or is this education sort of a

[1:17:50] Voice 9: new thing uh

[1:17:53] Voice 3: well i'll just say it's not a new thing and it's planned accordingly i'll get the

[1:17:58] Voice 3: cao to maybe respond on the details of that well

[1:18:01] Voice 5: thank you uh i think there's two thoughts here

[1:18:03] Voice 5: and i'll try and describe what they are one trust council has always had a continuous learning plan

[1:18:10] Voice 5: and um it's a it's a curated list of topics that trustees have been interested in and over the last

[1:18:18] Voice 5: seven years and probably 20 years overall seven years since i've been here um we would probably

[1:18:25] Voice 5: at most trust council meetings take a couple of those issues and at every meeting you know we talk

[1:18:31] Voice 5: talk about foreshore. We bring in someone from Coast Guard for an hour. So it's like training

[1:18:38] Voice 5: sessions for trustees. So they're making relevant decisions. They know what's current with regards

[1:18:44] Voice 5: to legislation. There might be a legal seminar, any of those kinds of things. So that's a continuous

[1:18:49] Voice 5: learning plan. And same comments that Trustee Borthwick has made were made about the continuous

[1:18:57] Voice 5: continuous learning planning process and the trustees going oh let's do that some other time

[1:19:02] Voice 5: let's really have good debate at trust council and create more space for that

[1:19:08] and so frankly the continuous learning

[1:19:11] Voice 5: program declined over the end of last term

[1:19:17] Voice 5: we can reflect on whether that's a good idea but we also saw a decline in a lot of different

[1:19:24] Voice 5: things associated with trust council um perhaps um how meetings are um how people um engage in

[1:19:33] Voice 5: debate at trust council you might have some might suggest was different at the end of the term

[1:19:38] Voice 5: compared to the start of the term and the continuous learning as a group might have been of

[1:19:42] Voice 5: value but uh that's not really for me to to to make ultimate decisions associated with that

[1:19:48] Voice 5: that's item one item two is the orientation process of new elected officials and a new

[1:19:54] Voice 5: trust council just like every other local government i think there's 156 of them across

[1:19:59] Voice 5: the province each one of them and us undertake an orientation process to get everyone to a place

[1:20:07] Voice 5: where good governance is going to be expressed we all understand the rules we know what the risks

[1:20:13] Voice 5: and liabilities are what our responsibilities and so forth those orientation isn't you know

[1:20:20] Voice 5: gets clumped into about 10 or 12 different chunks legal um how to run a meeting um reconciliation

[1:20:31] Voice 5: a variety of different pieces the previous executive committee and trust council said

[1:20:36] Voice 5: hey in 2018 it was too much way too much in one session because those meetings were just

[1:20:42] Voice 5: orientation no business and we said you know what we've got to learn together we're doing this all

[1:20:48] Voice 5: oh, we want to start the term out well.

[1:20:50] Voice 5: So we had 12 sessions over two Trust Council meetings.

[1:20:54] Voice 5: For this one, the EDC said that was too much, break it up.

[1:20:58] Voice 5: So we started to have the night sessions

[1:21:01] Voice 5: that you were in attendance, you know,

[1:21:03] Voice 5: so we had three of those.

[1:21:05] Voice 5: We updated your book and provided you that.

[1:21:08] Voice 5: And then we only organized two or three sessions

[1:21:12] Voice 5: for the December Trust Council meeting and this one.

[1:21:16] Voice 5: and now we're hearing that that's too much too well i hear you there is value i'd submit though

[1:21:25] Voice 5: in both learning about reconciliation and learning about um meeting procedures

[1:21:33] Voice 5: so everyone's in the same place and can ask questions of each other and for the public to

[1:21:40] Voice 5: see you in that space learning on some things because the public is invested in your education

[1:21:46] Voice 5: at some level um that being said there because as as uh vice chair mott said that trust council

[1:21:54] Voice 5: wanted to get on to business we got rid of three of the training sessions that were scheduled

[1:21:59] Voice 5: so we're going to talk about that later today how do we cover off that material because i will tell

[1:22:05] Voice 5: you so far everyone isn't on the same page everyone doesn't probably right now um have the same

[1:22:14] Voice 5: understanding of the various elements of both local trust committee work and trust committee

[1:22:20] Voice 5: work so it's how to get value so to sum up this was less orientation than we've had traditionally

[1:22:26] Voice 5: in the past but certainly seeing this response and the idea of let's get on to business

[1:22:35] Voice 5: I'm certainly hearing that message we are sort of winnowing out of the orientation process

[1:22:39] Voice 5: process. But just as the CAO, I would say, I'd make sure that everyone's oriented because it

[1:22:46] Voice 5: will not provide dividends six months, one year, two years from now, if we're not basically on the

[1:22:54] Voice 5: same page as we're making decisions. And certainly from a governance perspective, of which that's a

[1:23:00] Voice 5: theme, good governance has everyone, that was one of the themes, make sure everyone's oriented

[1:23:06] Voice 5: in the governance review report so i don't know if that helps or doesn't help it

[1:23:12] Voice 9: does and thank

[1:23:13] Voice 9: thank you for separating those two pieces because i was trying to understand what trustee borthwick

[1:23:24] Voice 9: um would want to see and so perhaps this is something we could look at i know there isn't

[1:23:29] Voice 9: time right now but what you mentioned was reconciliation meeting procedures and i would

[1:23:34] Voice 9: add budget the three big areas that perhaps we could have orientation in front of the public

[1:23:42] Voice 9: because these are important process pieces that um affect how we work together in all the other

[1:23:49] Voice 9: areas and then the more discrete like land use planning um 101 that can sort of happen as as we

[1:23:59] Voice 9: discovered it's it's got to happen sort of off to the side so i really appreciated this letter and

[1:24:04] Voice 9: a reflection from a new trustee and myself as well um but i would agree some of these pieces need to

[1:24:10] Voice 9: be in the larger forum and maybe we could look at pulling them back to um individual training

[1:24:18] Voice 9: sessions and orientation um

[1:24:22] Voice 13: thank you uh professor alias yeah

[1:24:25] Voice 3: um

[1:24:27] Voice 4: just to sort of uh circle back

[1:24:30] Voice 4: back around to some of my experience um I think it is important to separate orientation from

[1:24:37] Voice 4: continuous learning at least conceptually and um you know early relatively early in my first term

[1:24:46] Voice 4: I certainly experienced feeling like we were taking up too much of trust council time which

[1:24:54] Voice 4: which we have a limited amount of on continuous learning.

[1:24:59] Voice 4: At the same time, I want to acknowledge that when we have more optional learning opportunities outside of Trust Council,

[1:25:12] Voice 4: the uptake from trustees may be a little more uneven.

[1:25:17] Voice 4: And so it's a balance.

[1:25:19] Voice 4: And I hope that all trustees appreciate that the intent is to try and serve new trustees, especially the best way possible to balance the desire to get to business with, you know, the importance certainly of orientation.

[1:25:42] I definitely, you know, I pushed for the continuous learning program to take up less

[1:25:50] Voice 4: of trust council time for precisely the same reasons.

[1:25:55] Voice 4: And so, but I recognize there needs to be a balance, especially since individual trustees will or will not take up those opportunities for continuous learning outside of the council.

[1:26:09] Voice 4: Council.

[1:26:13] Voice 3: Okay, anything else? So I just want to also thank Sam for his letter. And thank you,

[1:26:24] Voice 3: Vice Chair Elliott, for your comments, particularly about drawing the public into

[1:26:29] Voice 3: the conversation as well. Because certainly, we all want to get on with the business. But

[1:26:36] Voice 3: I think it's important to recognize that these two First Trust Council sessions

[1:26:41] Voice 3: we're primarily orientation not business the first one absolutely and we are about to embark

[1:26:48] Voice 3: on business and it's great that um we want to get on with the business but we do need

[1:26:54] Voice 3: fundamental common understanding both within our council and also uh to provide take advantage of

[1:27:03] Voice 3: an opportunity for the public to be aware of how our what our legislative authority is what our

[1:27:10] Voice 3: our processes are and what civil engagement looks like in order to be able

[1:27:18] Voice 3: to advance our work and our decision-making in an informed and respectful

[1:27:25] Voice 3: way. And we have made, you know,

[1:27:29] Voice 3: I'll just say a couple of things we've made a significant effort over the

[1:27:32] Voice 3: years to do less and less and less in a group meeting and more and more in

[1:27:36] Voice 3: the webinar situation. And in fact,

[1:27:38] Voice 3: the lead up to the elections and council and stuff,

[1:27:40] Voice 3: uh were uh were well attended there was sessions it was well attended and that's terrific but i

[1:27:48] Voice 3: just take home and i think the previous executive committee is represented the previous executive

[1:27:53] Voice 3: took home the message that was in the governance report that indicated that trustees didn't believe

[1:27:58] Voice 3: they had full orientation when in fact they did and so um this was a rejigging of that to try and

[1:28:07] Voice 3: make it less intense spanned over a longer period of time so that the the weight of that learning

[1:28:13] Voice 3: opportunity was more evenly distributed and i guess maybe there's no way to be really fully

[1:28:19] Voice 3: successful in this because everybody has different learning styles and and ways but um i uh i was

[1:28:27] Voice 3: also being encouraged to go slower um uh through the most recent trust council to allow that

[1:28:34] Voice 3: opportunity for more dialogue and totally want to have more of that dialogue um but at the same time

[1:28:40] Voice 3: you know the reality is the clock is ticking and i just want to note that we went two hours

[1:28:44] Voice 3: over time and we pulled about at least two hours of other engagement out of the meeting to get

[1:28:51] Voice 3: there so in fact we ran four hours over time which is almost 30 so executive committee is a group

[1:28:59] Voice 3: going forward for march council we need to really think about that time slot council always has my

[1:29:08] Voice 3: my remark is council always has a huge appetite for conversation and i don't know how we can

[1:29:15] Voice 3: balance that so let's move on thank you sam for your letter um this is perhaps i'm just looking

[1:29:25] Voice 3: at the time because i'm worried about there is an opportunity for us to go round table

[1:29:29] Voice 3: on our observations of council and maybe we could just wrap this up by going through that at this

[1:29:35] Voice 3: time and then we'll move on through the rest of the agenda CEO yeah

[1:29:40] Voice 5: so just for EC and if I start

[1:29:42] Voice 5: repeating myself I'm happily be told to be quiet but after every trust council we sit or you sit

[1:29:49] Voice 5: and reflect that because you are executive committee of the host of trust council you set

[1:29:55] Voice 5: the agenda just like you're talking about dial up the orientation dial it down the learning up down

[1:29:59] Voice 5: down.

[1:30:00] Voice 5: whatever you want to do you're the host of it so um after every trust council there's an opportunity

[1:30:04] Voice 5: to sit and reflect how did it go um what should we do differently what should we do more of and

[1:30:10] Voice 5: then we obviously take those notes and um start to build it into the next trust council session so

[1:30:16] Voice 3: okay that's the context for this moment yeah so this moment we do a round table everybody have

[1:30:22] Voice 3: a chance to say what they thought was good or bad about the council meeting and then we'll go around

[1:30:26] Voice 3: and staff as well, but we'll start with the elected.

[1:30:27] Voice 3: And I'm just going to go counterclockwise in the room.

[1:30:30] Voice 3: I'm going to go David Maude, Tim Peterson, Toby Elliott,

[1:30:33] Voice 3: and then I'll provide my remarks.

[1:30:34] Voice 3: And then we'll go to staff for their opportunity to reflect.

[1:30:37] Trustee Maude: Well, I think Sam sort of captured my roundtable,

[1:30:41] Trustee Maude: is that there was a lot going on.

[1:30:46] Trust councils seemed very much to want to have, like,

[1:30:50] the meaty discussions about the business.

[1:30:53] And what happened was the training sessions sort of became

[1:30:56] almost a distraction that they let's get that done so we can get in and so it's

[1:31:02] just that logistic sort of figuring out where in the meetings casual it is I

[1:31:07] think the unfortunate

[1:31:08] Trustee Maude: thing is this is for Thursday we have that intense

[1:31:11] Trustee Maude: training session and we had a whole bunch of people wanting to do a whole

[1:31:15] Trustee Maude: bunch of stuff and that's why we went over to which could have been four hours

[1:31:19] Trustee Maude: over time so it's like friday or the last day of which in this case was thursday um that needs to

[1:31:30] Trustee Maude: be more of an opportunity for discussion and finishing up topics um rather than putting like

[1:31:38] Trustee Maude: chunky business in there and i think that that's just it's a logistical question and that's just

[1:31:43] Trustee Maude: my observation and i think that's that's a lot of what what um trustee weather was saying is you

[1:31:49] Trustee Maude: know is it was the right information at the wrong time and maybe if that had been done on day one

[1:31:58] Trustee Maude: is it is that maybe that would that would allow day three to meld more the way it should have

[1:32:04] Trustee Maude: done because i we finished two hours late i think we could have gone for another two hours

[1:32:11] Trustee Maude: yeah because because because there was a lot of stuff going on there yeah and and and i can say

[1:32:16] Trustee Maude: sitting on a ferry going across and watching the ferry come in going we're not finished yet

[1:32:21] Trustee Maude: and sitting on the side of the road waiting for the meeting to finish you know

[1:32:24] Trustee Maude: there was a lot there and a lot of people want to say a lot of stuff so

[1:32:30] Trustee Maude: with that

[1:32:30] Voice 13: brilliant summary yeah so i i mean i think in this instance we had a

[1:32:40] a big challenge because we had we have the compressed timeline on the budget which a

[1:32:48] a large percentage of, if not all trustees,

[1:32:51] we're very interested in getting into.

[1:32:54] Voice 4: And with the clock ticking to March,

[1:32:58] Voice 4: that's important.

[1:33:05] Voice 4: I think that it's,

[1:33:08] Voice 4: I've spoke in the past in past terms

[1:33:11] Voice 4: about the possibility that the idea

[1:33:14] Voice 4: of extending the scheduled time for Trust Council,

[1:33:19] Voice 4: Council, which may not be a popular concept. But for example, if we had had a full day scheduled

[1:33:28] Voice 4: Thursday, perhaps we would have felt a little less of that time pressure. My sense is that

[1:33:38] Voice 4: we're either going to continue to have Trust Council feel rushed in terms of the amount of

[1:33:45] of business that we

[1:33:46] Voice 4: are trying to accomplish in those times uh or we're going to either

[1:33:55] Voice 4: choose to uh extend those times out for those meetings or have some special meetings uh you

[1:34:03] Voice 4: know single topic special meetings where we can allow the time for discussion and debate which i

[1:34:09] Voice 4: think is really important but given that we have you know four opportunities here at trust council

[1:34:16] Voice 4: council as it stands um we're gonna we're gonna run into the time crunch over and over and over

[1:34:22] Voice 4: thank

[1:34:26] Voice 3: you peterson uh advisor elliot over to you um

[1:34:33] Voice 9: yeah my reflections are i think the two

[1:34:38] Voice 9: educational pieces a retarding session i found really um informative i took tons of notes i

[1:34:46] Voice 9: I really wanted that information.

[1:34:49] Voice 9: And I think Alimina's session was excellent as well.

[1:34:52] Voice 9: And so if we consider those are like plenary sessions, maybe a conversation around whether one or two of those sort of large education pieces are good for One Trust Council, maybe we want to spread them out through the year.

[1:35:08] Voice 9: I don't know.

[1:35:10] Voice 9: But it was clear we didn't have room for more because we dropped the other things from the list.

[1:35:15] Voice 9: I think we're just, this was a tough year. The budget coming in and the meeting schedules and getting the financial planning committee up to speed and then everybody kind of going, what the heck is, you know, we've got to address.

[1:35:32] Voice 9: us there was so much to deal with in the budget and I think that was the real crunch piece where

[1:35:38] Voice 9: we didn't quite know where to go and it wasn't clear what the responsibility of trust council was

[1:35:45] Voice 9: in debating the different aspects of the budget so I think we could have handled that

[1:35:49] Voice 9: a little bit better moving this new body through those different pieces and maybe focusing on a few

[1:35:59] Voice 9: different items and saying okay there's going to be five minutes of discussion on you know this

[1:36:05] Voice 9: aspect of the budget and then we're going to move on and then the other thing that I thought we

[1:36:09] Voice 9: could have done better I'm not sure how it happened but a bunch of new motions or notice

[1:36:17] Voice 9: of motions right at the end that we're supposed to when we're dealing with disposition of

[1:36:23] Voice 9: of delegations. I'm not sure how that happened, but it's clearly important issues that trustees

[1:36:29] Voice 9: wanted to bring forward. But how do we deal that when new business is meant to be addressed sort

[1:36:38] Voice 9: of at the beginning of the meeting so that it's not sort of crammed in at the end? So

[1:36:44] Voice 9: overall, to me, it felt sort of unwieldy. We were handling a lot of new information and trying to

[1:36:52] Voice 9: fit in education on good governance and process which I think is necessary but it we could have

[1:36:59] Voice 9: handled the I think a process around how are we going to deal with the budget and discussions

[1:37:07] Voice 9: around the budget would be really helpful because that's where things went off the rails and the

[1:37:11] Voice 9: discussion really it went overly long and I think that's why trust council went so long so yeah

[1:37:19] Voice 9: Yeah, overall, it was good, but unwieldy, in my opinion.

[1:37:26] Voice 3: Okay, thank you, Vice Chair Elliott.

[1:37:29] Voice 3: I concur pretty much with everything that has been said.

[1:37:34] Voice 3: Although I want to point out that we lost four hours in that first day and a half.

[1:37:41] Voice 3: And it was pointed out right at the beginning,

[1:37:43] Voice 3: but it was not going to be enough time for delegations.

[1:37:45] Voice 3: And I didn't really understand what that remark was.

[1:37:47] Voice 3: but nonetheless that section of the end 45 minutes which was allocated to actually wrapping up the

[1:37:55] Voice 3: meeting which is sort of the tradition we just kind of wrap things up and then move on uh and

[1:38:00] Voice 3: head out we lost significant time in discussion about budget there will be some other areas as

[1:38:09] Voice 3: well but um nonetheless i think what um we need to reflect on this conversation um in preparation

[1:38:16] Voice 3: for our meeting in january when we're going to start to develop the agenda for march because

[1:38:22] Voice 3: we need to take this same thing understanding who the trustees are and what their appetite is for

[1:38:29] Voice 3: conversation on different topics to be sure that we're scheduling the time we have available to

[1:38:34] Voice 3: do the budget which is the most important piece of work that we do at the beginning of term and

[1:38:39] Voice 3: absolutely the compressed timing um all of the rest of this stuff um made this particular council

[1:38:46] Voice 3: So probably one of the most difficult ones I've ever experienced.

[1:38:52] Voice 3: And to some extent, some of that's out of our control.

[1:38:55] Voice 3: That's not an excuse.

[1:38:56] Voice 3: We need to look at that more closely.

[1:38:59] Voice 3: It's amazing how we go, well, let's leave more time for this and less time for this.

[1:39:03] Voice 3: And it just ends up unfolding the way it does.

[1:39:06] Voice 3: And so I think I appreciate all the responses at the table here and the lead that we received.

[1:39:12] Voice 3: and now i just want to go to staff to see what their uh thoughts were i can't help but not want

[1:39:19] Voice 3: to i can't help but not say that i would have liked that mean to have been in person so that

[1:39:25] Voice 3: there was an opportunity for some of this conversation to happen over breaks and mealtimes

[1:39:29] Voice 3: it would have made a big difference that's just makes sense ceo you want to lead us up on the

[1:39:35] Voice 3: staff reflection oh okay thanks so first of

[1:39:38] Voice 5: all i thought it was great that this new body could get

[1:39:42] through an electronic meeting with 26 decision makers at it right because that's a learned skill

[1:39:49] and so i think that went quite well so the organization of that was was great

[1:39:54] Voice 5: um and just

[1:39:56] Voice 5: two other thoughts one this was not set up for trust council to take on new business come up

[1:40:03] Voice 5: with new ideas and start to govern no that's that wasn't the intention of trust council

[1:40:09] Voice 5: Notwithstanding the desire to, I've just been elected and I want to get stuff done.

[1:40:13] Voice 5: The fact of the matter is there's some orientation needs to occur and we have a budget to discuss.

[1:40:19] So it was orientation and budget and trustees wanted to start considering new business.

[1:40:29] So probably you should have winded the agenda down to

[1:40:32] Voice 5: nothing other than those two things.

[1:40:33] Voice 5: And then start the real governing process as it comes to the next term.

[1:40:37] Voice 5: it is apparent and i'm following up on uh vice chair elliott's comments and i've heard a little

[1:40:44] Voice 5: bit here as staff we've talked about it how to we have to have business decision metrics around

[1:40:56] Voice 5: talking about the budget or anything because you get presentations by staff and then it's over to

[1:41:02] Voice 5: you guys and it's um you see trust council challenged with all 26 of you very few people

[1:41:10] Voice 5: stood up and said i champion this initiative i want this to happen no matter what and then

[1:41:18] Voice 5: someone else says notwithstanding that i want this to happen and then you debate those various things

[1:41:23] Voice 5: and come to some decisions so that didn't happen whenever you have some sort of competing interest

[1:41:29] Voice 5: with finite resources that's going to have to happen at some level that didn't happen so you

[1:41:34] Voice 5: We need a structure that starts at FPC that says, okay, with each financial decision, here's some criteria that exist associated with this proposal.

[1:41:46] Voice 5: And this is what we talked about a little bit yesterday.

[1:41:48] Voice 5: Does it align with the mandate?

[1:41:51] Is it associated with strategic directions?

[1:41:54] Is

[1:41:55] Voice 5: it temporary or full-time?

[1:41:56] Voice 5: What's the long-term financial as opposed to the short?

[1:41:59] Voice 5: So you'd have a little cheat sheet of each one of those things, and you'd be able to then begin a structured decision-making process.

[1:42:10] Voice 5: Now, I'm putting a colon, not a period.

[1:42:14] Voice 5: You're all political people, so none of that might matter, right?

[1:42:17] Voice 5: It might be that I ran on getting X through, and it has to happen.

[1:42:23] Voice 5: but i have to voice my interest in the ocp on island x getting there but right now there doesn't

[1:42:32] Voice 5: seem to be a mechanism for that voice to come out and for someone to stand at trust council and say

[1:42:38] Voice 5: i'm from island x and i want this to occur and talk the rest of you into it right which is

[1:42:44] Voice 5: ultimately how you end up with the budget um as a person who's had a hand in all the proposals

[1:42:50] Voice 5: that went forward total respect for the staff work that we acknowledge that and thank you for

[1:42:54] Voice 5: saying hey these are great proposals but we can't get there right now well that doesn't get us

[1:42:59] Voice 5: anywhere the needs are still identified and the resources are limited so how to bridge that gap

[1:43:08] Voice 5: um so i think we have to go back to fpc fpc and give them or or work towards a tool

[1:43:15] Voice 5: that allows that conversation to occur hey we're starting to talk about this now and here's the

[1:43:22] means by which we're going to do it that's what i thought of the trust council session

[1:43:29] other than that it was great to see the new ideas and the stuff coming out

[1:43:32] and uh generally i felt a little chaosy at the end of both of those two days but um

[1:43:40] Voice 5: engaged group and i think they're well serviced by the electronic format and the staff i think so

[1:43:47] Voice 5: i thought it was pretty good really okay thank

[1:43:50] Voice 3: you for that remark up tempo and director fader give

[1:43:54] Voice 3: any remarks to share about council um

[1:43:56] Voice 10: yes i thought it generally went well over well it was

[1:44:00] Voice 10: nice to see collegiality and people you know starting to find their feet as new trustees um

[1:44:05] Voice 10: I would say I think the budget session was a little bumpy. You know, Director Mods was sort of in the middle of her, halfway through her budget presentation when it devolved from, do I have any questions? It immediately sort of devolved into debate discussion proposals. And she

[1:44:20] Voice 10: hadn't even yet finished her

[1:44:21] Voice 14: presentation

[1:44:22] Voice 10: of the briefing she had. So that was a little tricky.

[1:44:25] Voice 10: key also i i would just say frankly i was surprised nowhere during the meeting aside from trustee

[1:44:30] Voice 10: middleton you know saying how about a zero percent budget i'm just saying i was surprised there was

[1:44:34] Voice 10: no no debate of like how about five percent how about seven percent what can we live with

[1:44:39] Voice 10: and i was just surprised by that because i felt like there was a lot of discussion around

[1:44:43] Voice 10: individual components but no broader focused discussion on reaching commonality as a group

[1:44:49] Voice 10: and so that's i think echoes the cao comment about how do we help you get to more structured

[1:44:54] Voice 10: decisions more quickly um but yeah certainly um i think we'll take away some of what we saw and

[1:45:00] Voice 10: help structure help you provide some advice to you around the march meeting and ongoing meetings

[1:45:05] Voice 10: i do echo i think some of the challenges you saw are improved with in-person meetings

[1:45:09] Voice 10: you know where you can caucus over a break and you know come up with new ways of addressing

[1:45:14] Voice 10: things to get a bit more nimble

[1:45:15] Voice 3: okay thank you so i see director marler on the line that

[1:45:20] Voice 3: do you have any remarks about the process from your perspective?

[1:45:24] Voice 2: Yeah, I concur with what you've heard from the CEO and Director of Administrative Services.

[1:45:29] Voice 2: From my perspective, we turned off the chat for this meeting because in previous meetings we've

[1:45:36] Voice 2: had lots of side discussions going on which the public are not privy to. I think for the

[1:45:43] Voice 2: next meeting we'll work with IT to turn the chat on so the individual trustees can access

[1:45:49] Voice 2: the host and co-host only and that will allow them to use it if they got a problem or they

[1:45:55] Voice 2: want to leave the room so you don't have to rely on email so I think it was better without the chat

[1:46:02] Voice 2: from a staff perspective anyway at the meeting generally I don't think the decorum was as good

[1:46:09] Voice 2: as it was at the in-person meeting I think I think it was okay but I just felt it was missing

[1:46:15] Voice 2: something that could just be the um just the way things are when you're using zoom instead of in

[1:46:21] Voice 2: person um i also maybe think that there could be a little bit of a disconnect between what staff

[1:46:29] Voice 2: thought the meeting was for and what some of the trustees thought the meeting was for

[1:46:33] Voice 2: so i think we um because it's the first major meeting of your term after the inauguration

[1:46:39] Voice 2: This would be an orientation and budget meeting, and that's the way it was designed.

[1:46:46] Voice 2: But as you saw, there was quite a few business items that came forward that took up space that really wasn't there for that discussion.

[1:46:55] Voice 2: And I think because of that, I'm not sure how well the two sessions were absorbed by

[1:47:05] Voice 2: the trustees in the fact that, you know, they may have been distracted by wanting to get

[1:47:12] Voice 2: back into the budget discussions and not really that interested in what the presenters had

[1:47:19] Voice 2: to say.

[1:47:20] Voice 2: That's speculation on my part, though.

[1:47:22] Voice 2: But generally I thought other than that it went quite well.

[1:47:25] Voice 2: Thank you.

[1:47:27] Voice 3: Is Director Cermak on the line?

[1:47:32] Voice 3: There you go.

[1:47:33] Voice 3: Thank you, Mr. Chair.

[1:47:38] Voice 8: So my reflections, you know, of course, I concur with what I've heard.

[1:47:42] Voice 8: I think overall it went surprisingly well.

[1:47:46] Voice 8: I think the focus on the budget, you know, is that it's an awkward budget time.

[1:47:52] Voice 8: I think there was a few key things about the budget that, you know, with recent cost of living rises being in the 8% and corresponding union raises and stuff like that, I think it made it challenging with new elected people who wanted to sort of establish their grounds and other things.

[1:48:13] Voice 8: I think it was a classic, you know, sort of you've all been formed and now you're storming and then you're going to norm and then you're going to perform type thing.

[1:48:20] Voice 8: So, I think that's what I saw demonstrated.

[1:48:23] Voice 8: There's a large team coming together trying to solve a complicated problem.

[1:48:26] Voice 8: And I felt pretty normal with the tricky beast of a budget for as many bodies that you're working through.

[1:48:35] Voice 8: So, that's what I saw.

[1:48:36] Voice 8: I think you missed the best part, which was, of course, my presentation, which got canceled.

[1:48:41] Voice 8: It's too bad.

[1:48:42] Voice 8: It was going to be great.

[1:48:43] Voice 8: You were going to be wowed by LTC stuff that you didn't get to hear about.

[1:48:46] Voice 8: So, other than that, that's all I have to say.

[1:48:50] Voice 3: Okay. Well, thank you, Stefan. I'm certainly disappointed to not hear your presentation, but we are certainly looking forward to an alternate venue for you where you will have our full attention.

[1:49:02] Voice 14: Indeed.

[1:49:02] Voice 14: Indeed.

[1:49:03] Voice 3: So thank you. Before I go to Laurie for any logistics remarks, I just want to note a caution that in enabling chat to provide the opportunity for trustees to be able to communicate with the host, which is Laurie.

[1:49:21] Voice 3: Lori is probably the busiest person in the room during a council meeting and we would need support

[1:49:29] Voice 3: for Lori to be able to be sure that the expectations that are offered by a chat being

[1:49:35] Voice 3: available to seek support is actually there and because otherwise that would be disappointing

[1:49:42] Voice 3: for anybody that's participating so just wanted to say that and Lori do you have

[1:49:47] Voice 1: any comments

[1:49:48] Voice 1: Comments from your perspective?

[1:49:49] Voice 1: Sure, thank you, Chair.

[1:49:50] Voice 1: I'd like to add on my reflections on having the chat off.

[1:49:55] Voice 1: The emails went up coming to me,

[1:49:57] Voice 1: so then I was monitoring that.

[1:49:59] Voice 1: So I believe that having it for the host only

[1:50:02] Voice 1: for participants would be better.

[1:50:04] Voice 1: And then trustees can email me also their proposed motions

[1:50:09] Voice 1: because that's what I was filtering.

[1:50:11] Voice 1: And now we could use that in a more productive way.

[1:50:14] Voice 1: and thank you for those that did send in their handwritten motions because that really makes

[1:50:20] Voice 1: the job easier getting it up so everybody can see what's being considered and yeah some trustees

[1:50:28] Voice 1: got stuck in and out of the meeting and found their way back and I have to thank Mark for

[1:50:33] Voice 1: being there to being on the road to help people who are on their islands to and get them get

[1:50:40] Voice 1: getting going and even in Southern locations in the States.

[1:50:44] Voice 1: So, yeah, it was good logistically, so thank you.

[1:50:47] Voice 3: Okay, brilliant.

[1:50:49] Voice 3: All right, so let's reflect on this as we advance

[1:50:53] Voice 3: onto our next meeting in January,

[1:50:55] Voice 3: where we'll start to consider the future agenda.

[1:50:57] Voice 3: At this time, I think it might be a little touch and go

[1:51:01] Voice 3: for timing, but I think I just want to go directly

[1:51:03] Voice 3: to a meeting with Minister Chang at 8.2.1.2,

[1:51:08] Voice 3: and let's uh carry that conversation on until uh uh vice chair ma needs to leave and then

[1:51:15] Voice 3: we'll pick up some of the other items um and return so uh uh director freder i believe you

[1:51:24] Voice 3: have a presentation that you want to make to us some information thank

[1:51:29] Voice 10: you chair but perhaps i'll

[1:51:29] Voice 10: turn to the ceo first to introduce the briefing and then we did prepare a um potential powerpoint

[1:51:35] Voice 10: that could be shown to bring the minister to the island's chest but i don't know if we could show

[1:51:39] Voice 10: that first or we could walk you through the briefing which i'm also having

[1:51:42] Trustee Maude: here with regards

[1:51:43] Trustee Maude: let trustee maude 11 20 to the light to get out so i can get the meeting set up for 11 30.

[1:51:51] Trustee Maude: when you need to leave here 11 20 would be nice yeah and you're going across the hall

[1:51:55] Voice 3: you got 15

[1:51:56] Voice 3: minutes to do a summary well

[1:51:58] Voice 5: we're meeting at two o'clock with the minister and you've got your

[1:52:01] Voice 5: notes in front of you um i don't think we have to go over the subject material this is a governance

[1:52:06] Voice 5: meeting between elected officials um we're just trying to put you in a good position to have those

[1:52:10] Voice 5: conversations um and uh i won't put the chronology of the previous minister asking uh for the

[1:52:20] Voice 5: meeting and so forth where we provide you a certain set of notes they've come back and said

[1:52:25] Voice 5: um as you see here on page 86 um or you might want to yeah

[1:52:31] Trustee Maude: uh

[1:52:32] Voice 5: the agenda is a welcome and

[1:52:34] Voice 5: overview of the trust and inaugural meeting and trust council orientation so the minister wants

[1:52:40] Voice 5: to know how you've how your first meeting and what level of orientation the trust council's undertaken

[1:52:46] Voice 5: and any sort of key issues for the term and we've provided you on the bottom of 86

[1:52:52] Voice 5: themes that have returned being the subject of a previous discussion with the minister

[1:53:00] Voice 5: and then at the end you can consider what you see fit but those would be

[1:53:04] Voice 5: reconciliation there's some suggested key messages housing issues throughout the trust area and key

[1:53:09] Voice 5: messages um informing them uh the minister on the government review and a request uh the subsequent

[1:53:16] Voice 5: request to the minister for a comprehensive review of the islands trust i then spoke with the staff

[1:53:25] Voice 5: and asked to what degree is the minister familiar with the islands trust because launching into the

[1:53:32] Voice 5: specifics of a governance review about what would be the question for a new person walking into

[1:53:37] Voice 5: this position and the response was it would probably be worthwhile spending 10 minutes

[1:53:43] Voice 5: informing the minister just about the basics of the trust right and then as she moves into the

[1:53:51] Voice 5: file her staff will provide more of that context so we've developed a quick initially we weren't

[1:53:59] Voice 5: thinking that we're thinking this is you know a good time for you to have start to get to know

[1:54:05] Voice 5: the minister and ask questions more challenging in an electronic format I think to get to meet

[1:54:12] Voice 5: somebody or or as a first meeting but we're all pretty used to that now so we took the advice of

[1:54:19] Voice 5: the some of the ministry staff to say maybe a quick review would be a value so we've put together

[1:54:23] Voice 5: five or six slides okay so I think for now the discussion you want to have is do you agree with

[1:54:30] Voice 5: these so we're set the table and you guys will take it from here traditionally what's happened

[1:54:34] Voice 5: is you the chair and and various members of the committee figured out who's going to say what

[1:54:41] Voice 5: and what that sequence is and i suggest you think about that right now okay that's great do you want

[1:54:49] Voice 5: us to walk through the powerpoint

[1:54:50] Voice 3: um just take a couple minutes let's let's let's do that but i

[1:54:54] Voice 3: just want to set the stage for the conversation after and that indeed it's i'll just say it's

[1:54:59] Voice 3: It's too easy for me to do a lot of talking

[1:55:01] Voice 3: because that's just the way I am.

[1:55:03] Voice 3: And what I want to do is try and share that load

[1:55:06] Voice 3: amongst the executive committee

[1:55:07] Voice 3: so we're a body that's making representation to the minister.

[1:55:11] Voice 3: And so we might want to pick a section

[1:55:12] Voice 3: that we're comfortable with speaking to

[1:55:16] Voice 3: based upon the notes that we've received from staff.

[1:55:21] Voice 3: And, you know, there's interesting,

[1:55:23] Voice 3: a couple of forward questions here

[1:55:24] Voice 3: that executive perspective on value,

[1:55:27] Voice 3: The question about value is something that I think is interesting, and so we'd want to answer that, and then indeed we can paraphrase impressions that we've had from this council and how we're settling in and what directions that might be being taken.

[1:55:46] Voice 3: but maybe just ask you to reflect on that and we'll look at the powerpoint and then we'll come

[1:55:50] Voice 3: back probably at that point we've probably expired the time available but when we come back um after

[1:55:56] Voice 3: let's talk about the details of the meeting and whether we concur with what's characterized in

[1:56:01] Voice 3: this briefing that we've received from staff and thank you very much for the briefing so should we

[1:56:05] Voice 3: go with the slideshow is that okay everybody i don't see cody einstein at the moment

[1:56:09] Voice 3: laura will put it up in front is vice chair elliott

[1:56:12] Voice 5: still with us

[1:56:13] Voice 9: yes i am okay

[1:56:15] Voice 5: so i expect

[1:56:17] Voice 5: it would be the chair or someone else you would uh um indicate would um review this there's not

[1:56:24] Voice 5: 17 slides i think there's like nine okay you'll

[1:56:29] Voice 10: see some of them this

[1:56:30] Voice 3: one is a non-slide so that

[1:56:34] Voice 3: thank you

[1:56:35] Voice 5: laurie that's brief acknowledgement um i wouldn't linger no i would make the

[1:56:41] Voice 5: acknowledgement move to the next um slide is presumably there'll be some discussion i think

[1:56:48] Voice 5: just a bit of a visual representation of the trust area i think some value to the minister

[1:56:52] Voice 5: yeah um keeping in mind she's getting to know bc in a different way over the last 10 days right

[1:57:00] Voice 5: um and that is broken into 13 different areas and it's been this way since 74

[1:57:06] Voice 5: citra next slide please um the object of the trust this is how we measure our decision making

[1:57:13] Voice 5: i don't know if the minister knows specifically about the object but the difference between our

[1:57:18] Voice 5: land use planning and some other agencies land use planning is measured against this

[1:57:24] Voice 5: principle uh next um the role of the trust this is what we do line is planning regional

[1:57:31] Voice 5: collaboration line use and land conservation next please um sort of the foundational document that

[1:57:40] Voice 5: guides all of our official community plans and land use plans the policy statement she would

[1:57:45] Voice 5: be in the benefit of some of the letters over the last year or two i doubt she's gone through

[1:57:48] Voice 5: the lighting stretch but this is what the public would have if she said what's new on the trust in

[1:57:54] Voice 5: last little bit it's just going to be a significant piece of the policy statement associated with that

[1:58:00] Voice 5: um next structure so each of these is a corporate entity that has individual decision-making power

[1:58:10] Voice 5: and that um trust council cannot determine land use planning for each of the local trust

[1:58:15] Voice 5: committees so there's a real sharing of power there's a local and a regional

[1:58:19] Voice 5: um structure to the trust and of course discussing the conservancy board

[1:58:23] and that you're on the executive committee this is the new council i'd

[1:58:28] Voice 5: probably say something

[1:58:28] Voice 5: like uh there's been some reasonable turnover over 50 um turnover which is a little bit more

[1:58:35] Voice 5: than usual and that we've had two meetings um one into one in november um following the election

[1:58:43] Voice 5: then a subsequent orientation session that we just passed over the last a week ago next slide please

[1:58:54] Voice 5: just a discussion on the

[1:58:55] Voice 5: Conservancy Board and its function

[1:58:58] Voice 10: I might just chip in here, what are the first decisions

[1:59:00] Voice 10: the Minister will be asked to make for the

[1:59:02] Voice 10: Trust as appointing that vacant

[1:59:04] Voice 3: position?

[1:59:06] Voice 3: Right,

[1:59:07] Voice 5: and so I can speak

[1:59:09] Voice 5: to that specifically

[1:59:12] Voice 5: Next, and just how

[1:59:15] Voice 5: we're spaced out across our area

[1:59:16] Voice 5: it's a challenging area, we've got that many different

[1:59:18] Voice 5: decision making nodes

[1:59:20] Voice 5: so we have three offices that we maintain

[1:59:22] Voice 5: staff are present there and those are

[1:59:23] Voice 5: um citizen access in the north is to go growlers on salt springs and salt spring and for the rest

[1:59:29] Voice 5: of the region it's victoria next slide and we talked about the ltcs the ltcs are the engines

[1:59:37] Voice 5: of the islands trust 75 percent of our 66 or whatever you want determine the majority of our

[1:59:42] Voice 5: work occurs there um and the uh the act took essentially that local government regional

[1:59:48] Voice 5: district express rural power and give to the islands trust for land use planning and land

[1:59:53] Voice 5: use enforcement powers um preserve and protect and it separates land use decisions from this

[2:00:00] Voice 5: around service needs or demands.

[2:00:01] Voice 5: That's another very unique thing to the trust.

[2:00:04] Voice 5: There isn't that link between development and benefit

[2:00:11] Voice 5: that would occur in a traditional municipality

[2:00:16] Voice 5: in the development process.

[2:00:18] Voice 5: Next.

[2:00:18] Voice 5: On

[2:00:19] Voice 3: that slide, I would suggest those two last bullets

[2:00:22] Voice 3: be switched so that it connects with the regional district

[2:00:25] Voice 3: and then the preserve and protect is a separate end.

[2:00:30] Voice 5: And local trust committees, these are the things they make decisions on, zoning, you know, zoning plans, use bylaws, official community plans, that's what the minister's going to be signing off on, OCPs.

[2:00:43] Voice 5: You know, I don't know whether solar mobile deposits are critical here, but it just shows you there's some practical pieces and permitting.

[2:00:52] Voice 5: Next slide.

[2:00:54] Voice 5: And I think this is our last slide.

[2:00:55] Voice 5: This just talks about the governance,

[2:00:57] Voice 5: that there's been some reflections over the last 24 months

[2:01:01] Voice 5: or more around governance, the Alam's Trust,

[2:01:03] Voice 5: how's it functioning?

[2:01:04] Voice 5: How can we improve?

[2:01:05] Voice 5: A new governance report was let and we got those results.

[2:01:11] Voice 5: And this was what Cullen wrote and said,

[2:01:14] Voice 5: well, what have you guys put into place?

[2:01:17] And we've got a new governance committee.

[2:01:19] But I'd also say, if

[2:01:22] Voice 5: you look at the recommendations

[2:01:24] Voice 5: out of the governance report,

[2:01:27] Voice 5: There's 15 recommendations plus the appendix.

[2:01:31] Voice 5: I'd hazard that there's been movement on half of that in terms of, well, we could go through a list here,

[2:01:39] Voice 5: and I don't know whether the minister wants to go into that big list, but you could say that there has been.

[2:01:44] Voice 5: We have a governance committee.

[2:01:45] Voice 5: We've reorganized the land use planning function.

[2:01:48] Voice 5: We've started to look at how do we address common factors.

[2:01:51] Voice 5: Like we have 20 OCPs.

[2:01:52] Voice 5: What do we have in common?

[2:01:53] Voice 5: How do we narrow those?

[2:01:54] Voice 5: That process is underway.

[2:01:55] Voice 5: way we have a long-range team a short-range team um but colin's questions would be different than

[2:02:02] Voice 5: kang's questions yeah i would think so i think that's it next slide so then you go into your

[2:02:13] Voice 5: the four topics or whatever other topics you want yes okay do you have anything to add no we have

[2:02:19] Voice 10: some additional slides you'll see it's slide 14 of 17 should you wish us to bring up around

[2:02:23] Voice 10: around affordable housing reconciliation.

[2:02:25] Voice 10: But I think best at this point to just for us to bring off screen

[2:02:29] Voice 10: and then we'll take this down

[2:02:30] Voice 10: and you then to have a conversation with the minister.

[2:02:34] Voice 10: And the one thing I'll just add in terms of this,

[2:02:36] Voice 10: recommendations around meeting with a minister

[2:02:38] Voice 10: is to make sure to leave time for the minister to speak to you.

[2:02:41] Voice 10: Like the minister may have a message to deliver.

[2:02:44] Voice 10: So delivering a synopsis of the trust,

[2:02:47] Voice 10: but also leaving space and time for the minister

[2:02:48] Voice 10: to share her vision, her ideas, her questions.

[2:02:51] Voice 10: and

[2:02:52] Voice 3: how much time do we have now for the meeting is it 45 minutes how many 45 minutes oh that's

[2:02:59] Voice 3: excellent so we can have a relaxed pace yeah i don't think it's a rush great scenario

[2:03:05] Voice 3: um

[2:03:07] Voice 3: and so maybe there'll be opportunity for some dialogue um and that would be terrific and just

[2:03:13] Voice 3: so you guys know normally a minister's meeting is 20 minutes and um so

[2:03:20] Voice 5: this is a real okay so

[2:03:23] Voice 5: So you've got five minutes before you leave.

[2:03:24] Voice 5: You lose one of your vice chairs.

[2:03:27] Voice 5: Okay.

[2:03:28] Voice 5: Yes.

[2:03:32] Voice 3: So to kind of highlight here to prepare us for more conversation later,

[2:03:36] Voice 3: any thoughts from the vice chairs going into this meeting?

[2:03:39] Voice 3: Is there something that you need to know over and above what's in the report?

[2:03:45] Trustee Maude: Not specifically, but I think the one thing we have been continuing to ask

[2:03:51] for money from the province,

[2:03:52] And I think something worth all the touch on is what's just happened with the

[2:03:56] Trustee Maude: union negotiations, because it's the biggest impact on our budget.

[2:04:01] Trustee Maude: And, you know, the problem should have in the back of their mind, you know, when they do large wage negotiation increase, the downstream impact is on our budget.

[2:04:12] Trustee Maude: And it would be nice if there was some money that followed that impact, because that's that's one very explicit example.

[2:04:18] Trustee Maude: we want money we want it from everywhere for everything but this is a cause and effect type

[2:04:24] Trustee Maude: situation that you know because they did that we can't do other things and if i could get

[2:04:30] Trustee Maude: politely worded somewhere in the conversation right here sir

[2:04:38] Voice 5: is some of that type of language in there because we do the collective agreement but

[2:04:43] Voice 5: at least notifying the minister this is a significant interest of trust council i don't

[2:04:49] on that do we do have a dollar amount for

[2:04:50] Trustee Maude: what the impact was on this this budget six hundred

[2:04:54] Trustee Maude: thousand dollars i think so so the province gives us was it 185

[2:04:58] Voice 10: 180 yeah

[2:05:00] Trustee Maude: and so by stroke with pen

[2:05:02] Trustee Maude: they've impacted our budget by almost seven hundred thousand dollars and so that's unique

[2:05:09] Voice 3: to the islands trust because other regional districts and municipalities are not directly

[2:05:14] Voice 3: impacted by a provincial

[2:05:17] Voice 3: neighborhood.

[2:05:19] Trustee Maude: I thought that would be a nice

[2:05:21] Trustee Maude: topic to

[2:05:23] Trustee Maude: sort of say, well,

[2:05:25] Trustee Maude: this is where we're at. We are underpaid

[2:05:27] Voice 3: to start with.

[2:05:32] Voice 5: I'd indicate

[2:05:33] Voice 5: an interest or outcome.

[2:05:35] Voice 5: I wouldn't get

[2:05:36] Voice 5: too excited. If you get too down

[2:05:38] Voice 5: on

[2:05:39] Voice 14: specifics,

[2:05:42] Voice 5: there will be

[2:05:42] Voice 5: challenges provided fairly

[2:05:45] Voice 5: fairly rapidly, but I think that what we have here is represented as additional funding

[2:05:51] Voice 5: is necessary.

[2:05:52] Voice 5: Well, I think that can be described as that's been a sudden increase, right, and it's challenging.

[2:05:58] Voice 5: Most recent Labour settlement has significantly impacted the house trust.

[2:06:03] Voice 5: And the Conservancy, I think, is a very strong argument, because that is a variant of...

[2:06:15] Voice 3: And I don't know where

[2:06:17] Voice 3: we're at in terms of the present contribution with respect to the fees associated with the taxation process.

[2:06:23] Voice 3: Is that still the administration?

[2:06:27] Voice 3: Because it used to be that it was

[2:06:30] Voice 5: about the same amount.

[2:06:33] Voice 13: So

[2:06:34] Voice 5: we ended up zeroing out?

[2:06:35] Voice 5: Yes.

[2:06:37] Voice 5: Which seems...

[2:06:39] Voice 5: Yeah, Julie would know that.

[2:06:40] Voice 5: If I

[2:06:43] Voice 10: might, I could just add.

[2:06:43] Voice 10: So in our prior to Minister Callan, there was a meeting with Minister Robinson,

[2:06:48] Voice 10: Selina Robinson, concerning funding for the Conservancy,

[2:06:51] Voice 10: at which point the minister sort of indicated that the ministry would,

[2:06:54] Voice 10: they provided the name change as one way for it to assist us

[2:06:57] Voice 10: in becoming better at fundraising for the Conservancy.

[2:07:00] Voice 10: And there was an indication back then that the ministry was interested

[2:07:03] Voice 10: in seeing the Conservancy do full effort towards doing it better at fundraising.

[2:07:08] Voice 10: So they gave the name change and sort of indicated they'd like to see how that proceeded.

[2:07:12] Voice 10: needed. So I think at this stage, as we evolve this relationship, there's a conversation to

[2:07:16] Voice 10: conservancy has done well with its names change, it's been executed, it's undertaken sort of

[2:07:23] Voice 10: strategic plans around fundraising and major gifts. It's seeing the fruit of that work. But

[2:07:29] Voice 10: the administrative load continues to be heavy around, you know, managing properties and ongoing

[2:07:33] Voice 10: monitoring and so on. So I think we can demonstrate we certainly have done our end of things. And so

[2:07:40] Voice 10: think a vulnerable piece around the discussion around requesting a provincial funding was that

[2:07:43] Voice 10: we hadn't raised our fees for applications in so long um that work has now been done so we've

[2:07:49] Voice 10: cleaned up house at our end to some extent around um you know preparing the conservancy doing full

[2:07:54] Voice 10: effort around fundraising um and as well as trust council can now say it has taken a look at fees

[2:07:59] Voice 10: and as most of the local trust committees have now raised them so you're in a much better and

[2:08:03] Voice 10: stronger position now for an ask than you were previously that's

[2:08:08] Voice 3: good and certainly we'll want

[2:08:10] Voice 3: to highlight the news release in the last 24 hours to be sure that she knows

[2:08:17] Voice 3: that that's us and

[2:08:18] Voice 3: that's actually the timing couldn't be better really

[2:08:23] Voice 3: that's good any other thoughts of Tim or Toby and then I want to let in fact no

[2:08:31] I'm gonna say let's give Trustee Maude ample opportunity to be prepared for his

[2:08:36] meeting rather

[2:08:37] Voice 3: than making it difficult for him so let's pick this conversation

[2:08:40] Voice 3: up after, and we'll continue in the meantime

[2:08:42] Voice 3: with other items that Trustee Mott is less concerned

[2:08:46] Voice 3: about us advancing anyway.

[2:08:48] Voice 3: Thank you very much.

[2:08:49] Voice 3: And we will be going for lunch,

[2:08:51] Voice 3: let's just say at 12 o'clock sharp,

[2:08:53] Voice 3: and hopefully you'll be able to return to us after.

[2:08:57] Voice 3: Thank you very much.

[2:08:59] Voice 3: Well, thanks for the good start,

[2:09:00] Voice 3: and CEO and Director Frater.

[2:09:03] Voice 3: And let's go now to 7.1.2,

[2:09:07] Voice 3: to trust council orientation follow-up.

[2:09:11] Voice 3: So that really follows very nicely in our trust council review.

[2:09:16] Voice 3: Certainly we deferred a couple of items and there may be other areas that

[2:09:21] Voice 3: we've identified that we need to address.

[2:09:23] Voice 3: So I'm going to just go to the CAO and ask you what your thoughts are about

[2:09:28] Voice 3: picking up some of the items we lost and what else we need to do with

[2:09:30] Voice 3: council orientation.

[2:09:32] Voice 5: Yeah. So in the specific,

[2:09:35] Voice 5: um we didn't address conflict of interest bias and foi and those are just really basic tools

[2:09:44] Voice 5: and understandings that all trustees need to have um and the role of elected officials associated

[2:09:53] Voice 5: with different functions of the trust like enforcement or you get a letter from somebody

[2:09:57] Voice 5: who's being enforced upon what do you do with that letter where does that go um how does how

[2:10:02] Voice 5: How does the organization deal with these things?

[2:10:04] Voice 5: So there's training around the website and social media

[2:10:11] Voice 5: and its applicability across the trust area.

[2:10:14] Voice 5: That was a scheduled session.

[2:10:16] Voice 5: The discussion around strategic planning.

[2:10:18] Voice 5: So I was going to do an overview of strategic planning

[2:10:20] Voice 5: at some point, which I know is going to be,

[2:10:23] Voice 5: and by the way, Mr. Chair,

[2:10:25] Voice 5: the governance committee and the executive committee

[2:10:27] Voice 5: are going to have to think through strategic planning

[2:10:31] Voice 5: and why normally that would just be

[2:10:33] Voice 5: executive committee's responsibility that's how our policies indicate that certainly that topic

[2:10:39] Voice 5: came up at the governance committee and it's referred to in the governance report so how do

[2:10:45] Voice 5: those two bodies work together really well to get us on a good track i'll point out that it takes a

[2:10:55] Voice 5: year to get a new body of people together on a strategic direction if you meet three times to do

[2:11:01] Voice 5: it i don't see in march you sitting down and going here let's go do this and before any strategic

[2:11:09] Voice 5: discussion there needs to be a values and common interest discussion of what are the things we're

[2:11:17] interested in what do we believe in collectively this

[2:11:20] Voice 5: particular group of people and then the work

[2:11:23] Voice 5: will follow from it so there's a strategic planning session um we have the ltc you know you're

[2:11:33] Voice 5: going to get the ltc stuff one way or another either you know live or um we can put a session

[2:11:42] Voice 5: together well we have a session together um so we've got one two three four um four sessions

[2:11:52] Voice 5: they need to deliver actually what those four sessions are um websites social media and trust

[2:11:59] Voice 5: Trust Area Services, Conflict of Interest, Freedom of Information, Legal, LTCs and how

[2:12:13] Voice 5: they function, and Strategic Planning.

[2:12:18] Voice 5: So those are four. And while reading the tea leaves here, I don't think in March you're going to want to be doing a lot of, taking up a lot of orientation time.

[2:12:30] So how to deliver those sessions. And there might be, we should be surveying the trustees.

[2:12:35] feels weird to do

[2:12:36] Voice 5: it because we haven't done half the orientation

[2:12:38] Voice 5: to say what do you need to know

[2:12:41] Voice 5: when we know that we need to know

[2:12:42] Voice 5: at least these four things coming up

[2:12:46] Voice 5: so the

[2:12:48] Voice 5: discussion is starting sometime

[2:12:50] Voice 5: halfway through January to maybe

[2:12:52] Voice 5: once a week have either

[2:12:54] Voice 5: maybe not always at night

[2:12:56] Voice 5: because that's a big

[2:12:58] Voice 5: cost element associated with that

[2:13:00] Voice 5: but we could have a series of one hour

[2:13:02] Voice 5: sessions

[2:13:05] Voice 5: let's hang out with Russ

[2:13:06] Voice 5: and one senior manager.

[2:13:08] Voice 5: And so Claire and I will do a trustee service session,

[2:13:14] Voice 5: plan it, and maybe every two weeks

[2:13:18] Voice 5: between now and Trust Council,

[2:13:20] Voice 5: we'll take care of those four topics.

[2:13:24] Voice 5: We'll track who's attending.

[2:13:27] Voice 3: Well, yeah, we need to know that it's successful

[2:13:32] Voice 3: in terms of engagement.

[2:13:34] Voice 3: Yeah, and it might

[2:13:34] Voice 3: very well be.

[2:13:36] Voice 3: The investment

[2:13:36] Voice 5: that you have to make in order to do it.

[2:13:38] Voice 5: Okay, for that is significant.

[2:13:40] Voice 5: You know, it's also not just what I think.

[2:13:43] Voice 5: You know, my job is to provide the administrative orientation portion on topics that you believe are appropriate.

[2:13:53] Voice 5: We've done maybe half of it, not in depth.

[2:14:00] Voice 5: So that's what's proposed.

[2:14:02] Voice 5: Okay.

[2:14:03] Voice 5: I thought the schedule like that for those three or four things.

[2:14:06] Voice 5: Is there something else you want done?

[2:14:09] Voice 5: Sure.

[2:14:11] Voice 3: so I'm going to go to the vice chairs here but it's interesting you know you've said there's

[2:14:16] Voice 3: four things I've actually wrote down six things from your

[2:14:19] Voice 3: four things and so that's important to

[2:14:23] Voice 3: for me anyway to recognize that there's a lot but let's I think one hour sessions is a good

[2:14:29] Voice 3: idea but let's go to the vice chairs and see whether or not you concur with the list however

[2:14:36] Voice 3: however many items it is and and what any suggestions you might have with advancing

[2:14:41] Voice 3: forward on this interesting thing that you said there russ and what we think trust council needs

[2:14:48] Voice 3: to know right because there's things that council wants to know and that's like enforcement could be

[2:14:54] Voice 3: a full session yeah

[2:14:56] Voice 5: you know the enforcement outside of the trust council meeting you know

[2:14:59] Voice 5: should we have a separate session just on bylaw enforcement it's history the pulse what drives it

[2:15:05] Voice 5: what doesn't yeah all those kinds of things there's a theme in the reconciliation

[2:15:09] Voice 3: process right

[2:15:10] knowing what you don't know and to some extent that applies to how we govern is knowing what

[2:15:18] we don't know so the vice chairs and i see uh vice chair elliott's hand is up

[2:15:23] Voice 3: so i'm going to

[2:15:23] Voice 3: jump to her and then i'll come back to you tim oh

[2:15:27] Voice 9: thank you chair so i think we've heard that

[2:15:32] Voice 9: strategic planning needs to be addressed in a way that's at least parallel with the budget process

[2:15:41] Voice 9: and that we tie some big numbers to what's it going to cost if we work in

[2:15:48] Voice 9: you know eelgrass mapping or a project over two to three years generally what's that going to cost

[2:15:56] Voice 9: so that's the one thing is is can we work in strategic planning earlier in the process so

[2:16:02] Voice 9: so that we don't end up with this pile up at the end of a four-year term and this rollover of the

[2:16:10] Voice 9: budget? So that's sort of one question. And could we think about, I don't know what the cost would

[2:16:18] Voice 9: be, but in terms of bringing continuous learning and the process education pieces together,

[2:16:27] Voice 9: together, um, could there be a regular session, 12, you know, 11 months of the year we have once

[2:16:35] Voice 9: a month session, um, where we commit to 90 minutes and there's two pieces. There's an education piece

[2:16:45] Voice 9: that, um, I don't know, brought forward by, you know, about LTCs and, and, and, uh, management

[2:16:54] Voice 9: of the public and and how to handle difficult conversations and then something that's a

[2:16:59] Voice 9: function of the work that we do so maybe a process and a and an education piece and just so that

[2:17:06] Voice 9: there's an expectation that we're going to keep investing in trustees we're going to keep rolling

[2:17:12] Voice 9: through um the learning that we need to do and there's an expectation that people show up for

[2:17:19] Voice 9: this. It's part of the job. It's not an option. So just something.

[2:17:27] Voice 3: Thank you, Vice Chair Elliott.

[2:17:29] Voice 3: I'll just interject. It makes me think about the continuous learning list that we have that often

[2:17:35] Voice 3: council and Tim will know that often council wants to add items to the continuous learning list,

[2:17:41] Voice 3: which is quite comprehensive, but isn't necessarily always committed to prioritizing

[2:17:46] Voice 3: what it is they want to learn next and and often it doesn't end up taking something off the list

[2:17:53] Voice 3: it adds something whatever the most current topical issue is gets added so it's an interesting

[2:17:58] Voice 3: process trustee peterson yeah

[2:18:02] Voice 4: so i appreciate what trustee elliott said there about um

[2:18:07] Voice 4: the desire uh to align strategic planning in the budget process and and i i think that a lot of

[2:18:16] Voice 4: trustees have taken that from the government's uh report as as an important direction to be

[2:18:23] Voice 4: considering as we go forward so i just want to acknowledge that i agree that i think that's um

[2:18:29] Voice 4: that's something to keep in mind in terms of the short term here i don't have a a lot to add in

[2:18:36] Voice 4: as far as topics um i'm happy to hear that you're contemplating this because i was about to ask

[2:18:43] Voice 4: what uh capacity we had for for engaging this type of activity between now and march so i'm

[2:18:50] Voice 4: happy to hear that it's it's it's not just contemplated but uh perhaps even planned at

[2:18:57] Voice 4: this point so i'm very much in support i think it would be useful to in some way to canvas trustees

[2:19:07] Voice 4: to find out like if we if we were able to suggest that here's a list of what we're thinking of

[2:19:14] Voice 4: these sessions between now and and march and um is there something that stands out as the most

[2:19:24] important as and perhaps is there

[2:19:27] Voice 4: something that's not on this list that you think is really

[2:19:29] Voice 4: important so that we do have um some interaction with trustees around that quick

[2:19:40] Voice 9: question um

[2:19:42] Voice 3: She wants to make a remark, but she would defer to the elected.

[2:19:47] Voice 3: So you go ahead, Trustee Elliott.

[2:19:51] Voice 9: Is there a possibility of holding our strategic planning session, let's say in June,

[2:19:58] Voice 9: rather before August starts and the budget cycle begins?

[2:20:04] Voice 9: Well, it's possible.

[2:20:14] Voice 5: But in March, you're going to talk about the budget for this coming year,

[2:20:19] Voice 5: and you're going to pass it.

[2:20:20] Voice 5: And that's going to happen on April 1st.

[2:20:23] Voice 5: You have to get ready for the coming fiscal year.

[2:20:27] Voice 5: You have to have your, first of all, the strategic plan is developed inside the concept of the financial plan, notwithstanding the governance report.

[2:20:39] Voice 5: Is developed?

[2:20:40] Voice 5: Yeah.

[2:20:42] Voice 5: So I'll speak to that when that becomes a fuller conversation.

[2:20:45] Voice 5: There are ways that it can be more clearly linked.

[2:20:48] Voice 5: so it's they're not two hemispheres far apart they're quite related but we can make that more

[2:20:54] obvious and the most important thing is have more regular performance measurement discussions

[2:21:02] around how are those things linking over a four or five year

[2:21:05] Voice 5: consideration and was that strategic

[2:21:07] Voice 5: direction of value and should we keep investing in it or not that doesn't happen at the trust

[2:21:12] Voice 5: as much as june so i get you there um but by next june you should be starting to have the

[2:21:20] Voice 5: conversation at least on a values basis i would think so that by march you will have funded your

[2:21:26] Voice 5: strategic direction march 20 24 4 yes so yes but both you and the governance committee or whoever

[2:21:36] Voice 5: are going to have a goal how do we want to do this um do we want an external um do we want

[2:21:45] Voice 5: external assistance do we need some visioning discussion first um because there's some

[2:21:52] Voice 5: wide range of views here right um so anyway yeah you have you have to do something you have to

[2:21:59] Voice 5: start having a conversation by june at least as an introductory one oh that was the first question

[2:22:05] Voice 5: The second is, can we do a regular training session?

[2:22:08] Voice 5: I think we could.

[2:22:10] Voice 5: I think we could make that maybe how about one a quarter or two a quarter.

[2:22:20] Voice 5: We're pretty full, right?

[2:22:22] Voice 5: So whenever we do a new, let's do a new program of works.

[2:22:27] Voice 5: You know, we had a lot of those.

[2:22:31] Voice 5: That's a fair amount of effort.

[2:22:34] Voice 5: And so we're not doing some other thing.

[2:22:36] Voice 5: i'm hoping orientation at its the big chunk of it ends so i can stop doing it um and then

[2:22:45] Voice 5: do it on a more you know um what's the right word tending or um maintenance level as we go forward

[2:22:54] Voice 5: so yeah for this first quarter i think let's try and organize two or three sessions

[2:22:59] Voice 5: um and get those things out of the important discussion time of trust council

[2:23:03] Voice 5: Council, we might want to do that, look at a regular version of that, that happens maybe

[2:23:11] Voice 5: one or two every quarter to deal with guest speakers, sometimes you open that to the public

[2:23:18] Voice 5: maybe on an interesting topic.

[2:23:20] Voice 5: I think there's a lot of room that we haven't taken advantage of.

[2:23:26] Voice 5: So those are the two things.

[2:23:27] Voice 5: I think those address both of Trustee Elliott's considerations, the first being harmonizing

[2:23:32] Voice 5: the budget and the strategic plan and the second one having a more regular online function for

[2:23:38] Voice 5: trustees okay um oh here's the story go ahead trustees should not be the sole arbiter of what

[2:23:50] Voice 5: they should be oriented on i say with apologies i i agree because some of the stuff who what

[2:23:57] Voice 5: trustee's going to say foi i really need to know about that but they do so um they might go to some

[2:24:05] Voice 5: other area so as long as it's a you know i was thinking we would survey them at the end of the

[2:24:09] Voice 5: official orientation going what have we missed um are there some gaps and then we do a couple more

[2:24:15] Voice 5: sessions after that to address those things but we still walk through conflict of interest

[2:24:20] Voice 5: there's bias, FOI, there's stuff that needs to happen.

[2:24:24] Voice 5: Sorry for the interruption.

[2:24:27] Quite all right.

[2:24:29] Voice 4: Jim, you have something else to add?

[2:24:31] Voice 4: Well, I was just going to reply to that

[2:24:33] Voice 4: because I didn't mean to imply that I was suggesting

[2:24:37] Voice 4: that we leave the subject matter up to the discretion entirely of the trustees

[2:24:43] Voice 4: because I totally agree.

[2:24:45] Voice 4: A lot of this was really mandatory,

[2:24:47] Voice 4: and we would be derelict, I think, if we avoided dealing with these subjects.

[2:24:54] Voice 3: Yeah.

[2:24:56] Voice 3: So that comes back to my remark about do we know what we don't know?

[2:25:00] Voice 3: And internally here, we do know what we might be better informed about.

[2:25:07] Voice 3: But it's interesting, after this little roundtable conversation,

[2:25:10] Voice 3: I've written down four things.

[2:25:12] Voice 3: Bylaw enforcement, planning, the regional planning plan,

[2:25:16] Voice 3: plan, strategic planning generally, and communications are also important elements

[2:25:22] Voice 3: moving forward. And so I wonder how we will capture that. But I can't help but, you know,

[2:25:29] Voice 3: say that we're really, you know, this is typical, actually, of every new council is you struggle

[2:25:36] Voice 3: with a legacy budget, a legacy strategic plan, the fruition, the completion of the previous

[2:25:43] Voice 3: terms work with wanting to move on to the new political agenda of a new strategic plan and i

[2:25:51] Voice 3: want to thank vice chair elliott for saying can we start in june on the strategic plan

[2:25:56] Voice 3: to get ahead of the game for the next fiscal cycle it starts in august september um because

[2:26:04] Voice 3: indeed somehow we have to dovetail this together so that it ends up being that the next budget is

[2:26:12] Voice 3: owned by this council and it's a struggle for sure for us to be able to understand the rationale for

[2:26:21] Voice 3: this budget and the associated increases but there were moments there in the conversation last week

[2:26:27] Voice 3: where it was recognized as to some extent we need to advance this budget just to continue business

[2:26:33] Voice 3: and fulfill a long-term investments that have been made in this TGG plan which was developed

[2:26:39] Voice 3: it four years ago to get us to the stage where we can start to have that new strategic plan

[2:26:45] Voice 3: conversation but obviously there's a lot to do some of this stuff can happen in one hour sessions

[2:26:51] Voice 3: i certainly like setting up that kind of a program um and in and being sure that i think the notion

[2:26:59] Voice 3: of a survey of some kind seeking soliciting input maybe tossing out these are the six things that we

[2:27:05] Voice 3: We think that you need to have one hour learning opportunity,

[2:27:10] Voice 3: 90-minute learning opportunities, I think was what maybe the CAO said.

[2:27:15] Voice 3: Somebody said 90 minutes.

[2:27:16] Voice 3: Maybe that was you, Vice Chair Elliott.

[2:27:18] Voice 3: I think that's a better idea than 60 minutes.

[2:27:22] Voice 3: And then determine how it is that we would roll those out.

[2:27:26] Voice 3: If it's one month or 1.5 a month or two a month or something.

[2:27:31] Voice 3: Indeed, let's try and figure that out.

[2:27:33] Voice 3: um are we in a better place here at the moment advice chair elliott i

[2:27:42] Voice 9: just want to reflect on

[2:27:43] Voice 9: what you said um chair locum it's it's more the idea can we get to the place where we're doing

[2:27:52] Voice 9: proactive planning from a regional perspective rather than reacting and i think a lot of what

[2:27:59] Voice 9: what we saw at Trust Council was trying to deal with, like you said, the rollover from

[2:28:06] Voice 9: last council's budget and wrapping up projects that had a long-term investment, but trustees

[2:28:15] Voice 9: didn't understand where they're coming from because we're all new. So if we can just move

[2:28:22] Voice 9: the needle in the calendar year forward three months, that's my argument for could we consider

[2:28:29] Voice 9: it or June as as strategic planning so that we get the jump on the whole four years and we don't

[2:28:35] Voice 9: leave the next trust council in this position well

[2:28:41] Voice 13: that's an interesting thought and that would be a

[2:28:43] Voice 13: great

[2:28:44] Voice 3: conclusion if we could do that but I'm not sure this year was messed up that's all I can say

[2:28:53] Voice 3: good idea um I had another thought but I lost it now um I think the link between the oh I know it's

[2:29:02] Voice 3: It's the planning, the local planning and the strategic plan, linking those in a way

[2:29:07] Voice 3: that is effective in a regional perspective is absolutely important.

[2:29:11] Voice 3: I had an interesting conversation with somebody the other day about reactive work as opposed

[2:29:17] Voice 3: to proactive work.

[2:29:19] Voice 3: It's an interesting concept because the proactive work is OCP and LUB development.

[2:29:24] Voice 3: The reactive work is every single application that comes in the door.

[2:29:27] Voice 3: And there's almost no way around that.

[2:29:29] Voice 3: But you want your LUVs, which are the instrument that you action, it's the regulatory mechanism

[2:29:38] Voice 3: of the official community plan, that needs to be representing the community interest.

[2:29:45] Voice 3: So it's the proactive piece that allows certain elements to happen.

[2:29:48] Voice 3: The reactive piece of which there seems to be an abundance, Tim and I were talking about

[2:29:53] Voice 3: that last night, development variance permits, for instance, because the vision and the regulation

[2:29:59] Voice 3: Thank you.

[2:30:00] Voice 3: not necessarily coherent with the needs

[2:30:02] Voice 3: of some community members.

[2:30:06] Voice 3: So I just wanted to say that is,

[2:30:09] Voice 3: that how do we link all this together to be effective?

[2:30:14] Voice 3: And actually the other thing that I'm just thinking about

[2:30:17] Voice 3: is CEO in your comments about how governance committee

[2:30:21] Voice 3: and executive committee need to work together

[2:30:24] Voice 3: for strategic planning.

[2:30:25] Voice 3: planning um certainly i and i need some clarity on this um certainly i would reflect that the

[2:30:32] Voice 3: governance committee can assist us in providing some direction about governance associated

[2:30:39] Voice 3: strategic plan but ultimately the strategic plan still lives belongs to council and the executive

[2:30:44] Voice 3: committee effectively manages

[2:30:46] Voice 5: the strategic plan process yeah

[2:30:48] Voice 3: yeah so what needs to happen is

[2:30:51] Voice 3: There's, you know, and present and the time marches on, right?

[2:30:55] Voice 3: You can't, there's a lot of thoughts out there

[2:30:58] Voice 3: about just putting everything on hold.

[2:31:00] Voice 3: Okay.

[2:31:01] Voice 3: And I don't know that would help us in the long run,

[2:31:04] Voice 3: but certainly that conversation needs to happen,

[2:31:07] Voice 3: inform the executive committee to inform council

[2:31:10] Voice 3: to have the strategic plan conversation

[2:31:12] Voice 3: and then advance that work according to a methodology

[2:31:15] Voice 3: that's been thought through,

[2:31:17] Voice 3: which I think maybe even answers your question

[2:31:19] Voice 3: that was there about implementing the strategic plan.

[2:31:24] Voice 3: So something

[2:31:25] Voice 4: that just occurred to me

[2:31:26] Voice 4: while we're having this discussion,

[2:31:28] we talked a lot about continuing education

[2:31:31] and orientation for trust council,

[2:31:35] but I'm just reflecting that

[2:31:40] Voice 4: around half of the governance committee

[2:31:43] Voice 4: are brand new trustees.

[2:31:45] Voice 4: And I'm wondering if we want to consider

[2:31:49] Voice 4: the possibility of, especially in terms of the governance committee, but in fact, on

[2:31:58] Voice 4: reflection, we can do that, but some committee-targeted education or learning opportunity as we go

[2:32:11] along, because it occurs to me in different

[2:32:15] Voice 4: areas of our committee structure, we have

[2:32:19] Voice 4: We have new trustees spread out all along all the committees.

[2:32:23] Voice 4: I don't know if that's something that's been really done

[2:32:27] Voice 4: in a targeted way in the organization before,

[2:32:29] Voice 4: but it just occurred to me at this moment

[2:32:32] Voice 4: that that has some potential value to consider.

[2:32:37] Voice 3: I'm going to thank you for that,

[2:32:39] Voice 3: because indeed we're seeing this unfolding right before our eyes.

[2:32:43] Voice 3: There's a financial planning committee, half new trustees.

[2:32:46] Voice 3: Governance committee, half new trustees.

[2:32:48] Voice 3: All of the committees are half new trustees, of which in order for those committees to be effective in providing recommendations to council for action, there does need to be an investment in understanding some of the principles.

[2:33:00] Voice 3: Because people are reacting based upon impressions that may not be fully, I don't know, I'm just thinking out loud.

[2:33:12] Voice 9: I know, I fully agree with you.

[2:33:14] Voice 9: And if I can chime in there, I think that's a brilliant idea.

[2:33:17] Voice 9: is more focused education for the committees that are undertaking the work and the idea that we

[2:33:25] Voice 9: don't need to ask trust council as a body to consider absolutely everything but can we consider

[2:33:34] Voice 9: investing in those committees that are doing the work and trust that their recommendations to

[2:33:42] Voice 9: to council are grounded in in a good understanding of of everything there so we don't have to discuss

[2:33:49] Voice 9: and debate everything as a council so i really like that approach tim so

[2:33:54] Voice 3: brilliant uh vice

[2:33:56] Voice 3: chair elliott because indeed in the governance report and from others the committees are the

[2:34:00] Voice 3: workhorses of council and we need to invest in them and those and we need recommendations to

[2:34:06] Voice 3: come to council that then council can decide on so ceo what do you think on that good good

[2:34:13] Voice 3: out some potential solutions for you that will become apparent as we go through the day that's

[2:34:18] Voice 3: oh i see so then i'm just going to double back for a second then what direction you want from

[2:34:24] Voice 3: us executive committee out of this trust council orientation follow-up um well

[2:34:31] Voice 5: you've given me

[2:34:33] Voice 5: to proceed with um online i've haven't heard no one say make sure this goes to a live meeting

[2:34:40] Voice 5: we've agreed on the four or five topics that uh to carry on um so i don't know how to repeat these

[2:34:48] okay i think that you should uh indicate that the appropriate online sessions be

[2:34:55] Voice 5: developed for the

[2:34:56] Voice 5: remaining four or five topics and then we revisit the orientation schedule once those are complete

[2:35:02] Voice 5: something like that you want a motion to that effect yeah i think that's good

[2:35:06] Voice 5: Can you assist us with that?

[2:35:08] Voice 5: I think that was it right there.

[2:35:09] Voice 5: Any chance that Executive Committee direct

[2:35:15] Voice 5: that the remaining orientation sessions

[2:35:20] Voice 5: be delivered online between now and March

[2:35:28] Voice 5: and that consideration be made for future sessions?

[2:35:38] Voice 5: and that captures

[2:35:42] Voice 3: the essence of it so i'll let lori get that out the screen for us because i

[2:35:47] Voice 3: prefer that method and so while she's doing that just reflecting on uh the notion about investing

[2:35:54] Voice 3: in the committees we do do that at the beginning of a term provide some additional training for

[2:35:59] Voice 3: those for the chairmanship of those committees what should we do about that's next on our top

[2:36:04] Voice 3: up our list next on the list okay so that's executive committee training discussion yes

[2:36:10] Voice 3: and then you expand that into other things yes that's right okay so laurie

[2:36:16] Voice 13: you got that

[2:36:19] Voice 13: thanks for the um thoughtful

[2:36:39] Voice 3: conversation here it's helping me get to a better place

[2:36:41] Voice 3: there you go there's a motion up on the screen um if uh somebody would like to make that motion

[2:36:49] Voice 3: and certainly you know we ultimately take ownership of it so if you need to reword it slightly i

[2:36:56] Voice 3: certainly don't have any troubles with that but um either of you vice chairs like to make that

[2:37:02] Voice 3: or something similar sorry

[2:37:10] Voice 9: what was the um education opportunities sorry the term exactly

[2:37:17] Voice 9: continuous learning program do we want to add in um considering that future training and the

[2:37:27] Voice 9: the continuous learning program i

[2:37:29] Voice 5: think we should bring if i may we should bring you the list of the

[2:37:33] Voice 5: continuous learning program and you should look at it yeah and then you should figure out what

[2:37:38] Voice 5: you want to do and it can be this or some other thing okay

[2:37:41] Voice 5: well we're capturing 25

[2:37:43] Voice 5: things on that

[2:37:44] Voice 5: list and some matter

[2:37:47] Voice 3: and some maybe don't um so we're trying to capture here is the essential

[2:37:51] Voice 3: provincial council orientation that we've embarked upon that we want to now conclude.

[2:37:57] Voice 9: Okay, I'll move this then, if everyone's happy with it. Yeah. I move that executive committee

[2:38:05] Voice 9: direct that the remaining orientation sessions be delivered online between now and March,

[2:38:11] Voice 9: direct staff that the remaining orientation sessions be delivered online between now and

[2:38:17] Voice 9: march and that reconsideration be made for future training once orientation is concluded

[2:38:23] Voice 9: moved

[2:38:25] Voice 3: and seconded by tim peterson thank you any further discussion all those in favor

[2:38:30] Voice 3: none opposed that carries um so thank you very much uh vice chairs so um i i'm gonna assume

[2:38:40] Voice 3: that conversation is concluded which nicely takes us to the next conversation which is executive

[2:38:46] Voice 3: committee training and i think by consent we've agreed that that might be committee training as

[2:38:52] Voice 3: well and i'll go to the cao to start us off and that's on page 73 of your agenda package

[2:38:57] Voice 5: yeah so uh some thoughts for you um you have a unique role um as vice chairs in the islands trust

[2:39:06] Voice 5: and while you undertake the general um ltc training and other train you all you know most

[2:39:12] Voice 5: if you've been members of LTCs in the past, it's been both a good idea and traditional to have

[2:39:20] Voice 5: specific training for executive committee. And what would we discuss? So a variety of things,

[2:39:27] Voice 5: both in your EC management role and your LTC role, so that you have got full understanding

[2:39:35] Voice 5: of the supports available to you, the authorities available to you, the structures in place,

[2:39:41] Voice 5: who you can call for assistance and what practices are best practices well what

[2:39:48] Voice 5: would we need to or you need to ruminate on the first is let's go with just EC

[2:39:53] Voice 5: itself the degree of formality that you want here how do you want your meetings

[2:39:59] Voice 5: to proceed how do you want to deal with motions how do you want to just deal

[2:40:03] Voice 5: with staff interactions over the last 40 sees your you've inherited traditional

[2:40:08] Voice 5: traditional process where we went through the fuel um all the directors did a little update

[2:40:16] Voice 5: this is for you to determine what's appropriate do you is that a good use of your time or not

[2:40:21] Voice 5: do we want more detail or not so you need to sit as a body and figure that out um the teleconference

[2:40:29] Voice 5: you know the we haven't embarked on the weekly teleconference room yet but how does that you

[2:40:35] Voice 5: You know, what's the role of that?

[2:40:37] Voice 5: How does it move forward?

[2:40:39] Voice 5: Your obligations as the legal monitors of the Islands Trust,

[2:40:43] Voice 5: because every legal request from an LTC to defend a bylaw

[2:40:47] Voice 5: is going to come to you for consideration.

[2:40:49] Voice 5: So we need specialized discussions around that.

[2:40:52] Voice 5: How do you want your staff reports?

[2:40:54] Voice 5: Do you want them long and completely comprehensive,

[2:40:57] Voice 5: or do you want one-pagers that sum it up and away we go?

[2:41:01] Voice 5: and then you know what are how do we increase skill set around the chairing function

[2:41:09] Voice 5: and provide you with a toolkit there so that would normally be a combination of staff on

[2:41:20] Voice 5: some things maybe prompting with you with a dedicated session or two in the past we brought

[2:41:27] Voice 5: brought in some pretty experienced people to work with you on the chairing piece and that's where we

[2:41:33] Voice 5: would bring in the chairs of the council committees to go okay we're taking the leadership

[2:41:39] Voice 5: group of the islands trust we're you know training them to a standard right and we would organize

[2:41:45] Voice 5: that for some time in january yeah i think there's a lot of opportunity here and why

[2:41:50] Voice 5: Why? If the governance committee adopts the premise that it's committees that are more empowered to help the honest, trust-based decisions, then investing in the council committee system more than we have so far would be of value.

[2:42:10] you and so i've got a couple people who i've known or know about that i would bring to you to say hey

[2:42:17] Voice 5: what do you think about this person to come in and conduct a session both maybe perhaps for ec

[2:42:23] Voice 5: and those council committee chairs but also maybe to look at working with the committees

[2:42:31] Voice 5: to elevate their performance or the expectation a lot of our policies there in terms of what's

[2:42:37] Voice 5: the expectation of work of a council committee and how it gets delivered but a trust council

[2:42:41] Voice 5: meeting doesn't go that way it's it's not like the rpc chair stands up at 10 o'clock on the tuesday

[2:42:47] Voice 5: and says these are the three initiatives that regional planning committee wants to advance

[2:42:52] Voice 5: based on your direction says what they are and then there's a vote on it right it's just not

[2:42:58] Voice 5: the way it works you might want to think about maybe that's the way it should work

[2:43:02] Voice 5: or at least investigate some thinking so um those two things i think that um i could go out and

[2:43:11] surveil or to get to bring someone in and i'd like to talk about one potential

[2:43:16] Voice 5: option later on today

[2:43:18] Voice 5: you can think about uh to do exactly that how we sequence all this stuff with the governance

[2:43:25] Voice 5: committee thinking about it's not going to work if we're waiting for some other body inside the

[2:43:31] Voice 5: the islands trust to come to some conclusion to hand it over to some other body to come to

[2:43:35] Voice 5: its conclusion and around the merry-go-round we go there's going to have to be a cumulative launch

[2:43:40] Voice 5: by all the parties involved so um and to try and get them as close to thinking the same way as

[2:43:45] Voice 5: possible to the benefit of the trust so um also the executive committee you have the ability to

[2:43:57] Voice 5: identify as the elected leaders of the organization issues and areas that you want to invest

[2:44:02] Voice 5: best or projects that so you should get a listing of the projects that you've inherited that's not

[2:44:08] Voice 5: the fuel that's the the projects list right which i think is on the end of this agenda

[2:44:13] Voice 5: yeah

[2:44:14] Voice 14: yeah

[2:44:16] Voice 5: hey so you're gonna have to stress test those is this what we're interested in

[2:44:21] Voice 5: and maybe you um some moments where you have your own mini strategic session to going you know

[2:44:27] Voice 5: this group of four people um what's the best use of our collective thinking to move the

[2:44:32] Voice 5: organization forward and what areas and what's some project work that we want to do um because

[2:44:39] Voice 5: all those other agencies of balance trust are doing the same thing so does that make sense

[2:44:46] Voice 5: just in general and i think we can fold in the council committee development piece into that

[2:44:54] Voice 5: if we get a good we have an initial session for you a specific training session we all look for

[2:45:00] Voice 5: a date um traditionally the cao or someone like me would would go out and get that consultant but

[2:45:06] Voice 5: i'm going to talk to you about a couple of options there and why i think they're good or not and

[2:45:15] Voice 5: we would work on that for january it's gonna be pretty busy yeah yeah um just

[2:45:22] Voice 3: to focus the

[2:45:23] Voice 3: discussion that's about to happen now and the limited time that we have maybe it's going to

[2:45:29] Voice 3: to come after the break actually um what direction do you need from us today in order to initiate

[2:45:36] Voice 3: um essentially that what we're talking about is executive committee and committee

[2:45:42] Voice 3: training opportunities um

[2:45:44] Voice 5: that easy request of the ceo provide information on an executive

[2:45:49] Voice 5: committee orientation session session yeah okay perfect session bracket session s yeah and then

[2:45:58] Voice 5: we'll try and fold that into your already complicated schedules but it's probably going

[2:46:04] Voice 5: to be live

[2:46:06] Voice 3: live is good yeah it will probably be the only so just add and i'll come to the

[2:46:11] Voice 3: vice chair just add that we've seen the schedule for january already the committees are not going

[2:46:17] Voice 3: to be fully flushed out until mid-january and so that then it's fine for us to decide that we might

[2:46:25] Voice 3: have a session on whatever some date but it needs to obviously work for those committee chairs

[2:46:31] Voice 3: because we need those committee chairs to be fully participant so i would just say maybe it's early

[2:46:35] Voice 3: february rather than january but i'll leave that to you there might yeah and there might be two

[2:46:41] Voice 3: there might be one where it's ec because you have to be a team of some sort right a team within a

[2:46:48] Voice 5: team yeah so it's almost a team building exercise um we did some of the uh actually the personality

[2:46:54] Voice 5: analysis for the last dc that's right you know um the ttis uh the myers-briggs so that you

[2:47:01] Voice 5: when the other person's just not listening to what you're saying you know why yeah so uh um

[2:47:09] Voice 5: you're right so you might want to do some of that as well as um the larger council committee so i've

[2:47:16] Voice 5: taken too long to describe this but i think you get the point oh no i think and it's worth doing

[2:47:20] Voice 3: Because, indeed, there is a difference between the executive committee's needs and the program committee's needs.

[2:47:29] Voice 3: And if I may, how

[2:47:33] Voice 5: do you want to respond to the rest of the trustees and trust council as you do the work that you have to do?

[2:47:40] And we have had a version of that in the last term.

[2:47:45] Voice 5: And you have your own communications as a body that you need to agree on.

[2:47:53] Voice 5: and developing that voice.

[2:47:55] Voice 5: Yeah, that's all I do.

[2:47:57] Voice 5: No, that's great.

[2:47:58] Voice 5: Thank you.

[2:47:58] Voice 3: So, Vice Chairs,

[2:48:01] Voice 3: I'm not sure who started this off last time,

[2:48:03] Voice 3: but I'm going to go with Tim just because he's in the room.

[2:48:07] Voice 4: So, yeah, I think this is really important.

[2:48:11] And I think that, yeah, if we can do an EC

[2:48:19] Voice 4: session

[2:48:20] Voice 4: and then follow that up with a session with the committee chairs I think that's really positive

[2:48:27] Voice 4: yeah I look forward to that yeah the

[2:48:32] Voice 9: one comment that I would make um what stood out to me

[2:48:36] Voice 9: um as the CA spoke was if we were to change trust council in any way having chairs of committees

[2:48:48] Voice 9: committees stand up and own the work that they do. And, you know, I wasn't part of Trust Council

[2:48:53] Voice 9: last term, so maybe this was done, but building in a little bit more ownership of the work so

[2:48:59] Voice 9: that it doesn't all rest on the chair of Trust Council, but RPC chair stands up and says,

[2:49:04] Voice 9: here are the three main things that we want to advance. These are the reasons why this is the

[2:49:09] Voice 9: work we've done. And that each committee, you know, that would spread the ownership of the work

[2:49:15] Voice 9: a lot and i think relieve some of the pressure to manage 26 voices um and yeah i think i think

[2:49:25] Voice 9: that would be a healthier distribution so yeah i'd be really interested to see if that could work

[2:49:29] Voice 9: i

[2:49:31] Voice 3: agree and i think actually historically there have been variations on the overall theme and

[2:49:37] Voice 3: the way things are done and it really has been dependent upon the the chairs themselves and the

[2:49:43] Voice 3: the committees and how comfortable the committees are with respect to advancing decisions or

[2:49:52] Voice 3: recommendations. And so I think investing in the leadership qualities of those individuals on the

[2:50:00] Voice 3: committees to be more assertive. I'm not making any criticism, but just thinking about it's about

[2:50:08] Voice 3: recommendations that council can get informed based upon the deliberation of

[2:50:14] Voice 3: a subset of council to advance the decisions that are important for the

[2:50:19] Voice 3: work of Trust Council and that I agree completely that what the CEO is

[2:50:25] Voice 3: suggested is that is this how the committee should work that's how they

[2:50:29] Voice 3: should work Tim thank you yeah

[2:50:32] Voice 4: so what what occurred to me as we're discussing

[2:50:34] Voice 4: discussing this too um is i would actually like to see vice chairs of committees also uh step up

[2:50:43] Voice 4: a little bit right um

[2:50:45] Voice 4: and be able in the absence of the chair to do uh the chair of the committee

[2:50:50] Voice 4: to do that that job uh representing the trust council effectively um you know my experience

[2:51:00] Voice 4: in last term was that uh myself as vice chair of of trust programs committee by virtue of the way

[2:51:12] Voice 4: logistics went is as i ended up chairing a lot of meetings and um and uh and i was happy to do that

[2:51:20] Voice 4: and i gained some important experience but my experience on some of the other committees is

[2:51:26] Voice 4: that the vice chairs maybe fill the seat but didn't really take on a role and if we are talking

[2:51:37] Voice 4: about committees um being the workhorses of council then i think that vice chair role can be

[2:51:45] Voice 4: enhanced and i think that would be a good a good thing to consider

[2:51:49] Voice 5: so one thought is that you may

[2:51:54] Voice 5: may ask you might want to ask the governance committee to prioritize council committee

[2:52:00] Voice 5: the council committee recommendations from the governance report from the governance

[2:52:06] report as something to be worked on

[2:52:09] Voice 5: earlier rather than worked on later

[2:52:11] Voice 6: so

[2:52:12] Voice 5: that this term

[2:52:14] Voice 5: has the most time with the appropriate rigor on each of those things so because you're

[2:52:24] Voice 5: going to get lots of requests from those other bodies but you could i think you could make

[2:52:27] Voice 5: for Trust Council to make a reasonable request

[2:52:29] Voice 5: to the Governments Committee to go,

[2:52:30] Voice 5: hey, this is one that's important to us.

[2:52:34] Voice 3: So there's the outset.

[2:52:36] Voice 3: There's two thoughts that come out of that.

[2:52:38] Voice 3: And indeed, I think considering involving vice chairs

[2:52:42] Voice 3: in this, let's say it's two training opportunities,

[2:52:46] Voice 3: the one that is Executive Committee

[2:52:48] Voice 3: and one that's more broadly committees

[2:52:50] Voice 3: and Executive Committee that's vice chairs,

[2:52:52] Voice 3: we would be well off to position them

[2:52:56] Voice 3: in the best way possible um as this training is not inexpensive and we may as well maximize the

[2:53:01] Voice 3: return um i'm reflecting on and um you know i think probably the only director with right

[2:53:13] Voice 3: immediate hands-on experiences like the director freighter in that relationship between the chairs

[2:53:20] Voice 3: of the committees and the staff body that does the work

[2:53:27] Voice 3: and that that communication is also important.

[2:53:30] Voice 3: And so indeed I would anticipate that the directors

[2:53:34] Voice 3: of the areas, the service delivery areas

[2:53:38] Voice 3: would also be participants if only observing.

[2:53:42] Voice 3: And I realized maybe sometimes there's a little discomfort

[2:53:44] Voice 3: about elected and staff being in the same room

[2:53:46] Voice 3: when we're having learning opportunities,

[2:53:48] Voice 3: but there's an essential piece about that communication

[2:53:51] Voice 3: so that we're seeing from the same song sheet.

[2:53:55] Voice 3: Is there any reflection maybe to the CAO on any of that?

[2:54:01] Voice 10: It's always valuable to know what the elected officials,

[2:54:04] Voice 10: from my perspective, it's nice to know what they have been learned

[2:54:06] Voice 10: and taught such that we can then help reinforce it or support it.

[2:54:10] Voice 14: So

[2:54:10] Voice 10: I personally find that of value to be in the same space

[2:54:14] Voice 10: and hopefully the trust is a collegial enough atmosphere

[2:54:18] Voice 10: that trustees can be vulnerable in their learning as can staff and do it together

[2:54:22] Voice 10: that typically has been the you know collective approach that's

[2:54:28] Voice 3: it I'm glad

[2:54:29] Voice 3: that you you know

[2:54:31] Voice 3: said that yeah that we need to be vulnerable in order to be

[2:54:35] Voice 3: able to collaborate and trust and work together

[2:54:37] Voice 5: yeah and there's a couple ways

[2:54:40] Voice 5: to think about this if you got the right advice you might want to have a

[2:54:46] Voice 5: management this you know how do you manage whatever you have to manage as

[2:54:50] Voice 5: elected officials admitting that you do different things than i do and the rest of the staff does

[2:54:55] Voice 5: you might want to sit with somebody and go you know without me there yeah how does this work

[2:55:01] Voice 5: yeah but for what we're talking about yeah we've all got to work together how do we support a

[2:55:06] Voice 5: committee if the committee's doing this and all that stuff so it's i think it is recommended that

[2:55:10] Voice 5: we do it together either staff as witnesses or participants

[2:55:14] Voice 3: okay so this has been a good

[2:55:17] Voice 3: full conversation I think and there was some direction there that you've managed to articulate

[2:55:23] Voice 3: CAO and that isn't a motion at this time but I would like to see kind of a motion in this

[2:55:31] Voice 3: general direction to facilitate an orientation session for executive committee and committees

[2:55:37] Voice 3: as discussed is what I would like to say. Trustee Vice Chair Elliott.

[2:55:45] Voice 9: I just had a quick question

[2:55:47] Voice 9: before we move to the motion um is there um a time when the chairs of all the committees

[2:55:57] Voice 9: meets with let's say executive committee to discuss the agenda for trust council

[2:56:06] Voice 9: does that happen in the scheduling or they just submit reports

[2:56:12] Voice 3: logistics would be a challenge

[2:56:14] Voice 3: yeah the

[2:56:16] Voice 5: staff do that do that staff

[2:56:19] Voice 5: take the recommendations and and you get to see that

[2:56:23] Voice 5: material show up on your last agenda before trust council okay so

[2:56:29] Voice 5: that's kind of a all these all

[2:56:32] Voice 5: these need to be stress tests for and

[2:56:37] Voice 9: i guess the reason i'm asking is is if we're moving away okay

[2:56:41] Voice 9: Okay. So what I want to caution, just as we have this conversation is we don't want to move further

[2:56:46] Voice 9: into siloing decision-making. And then you have the challenge of when it all comes together in

[2:56:54] Voice 9: a big package at trust council, maybe people haven't attended or watched executive committee.

[2:56:58] Voice 9: We're the only ones that have sort of seen it. How that material is then deliberated in the

[2:57:05] Voice 9: the public forum so what i'm wondering is and not to be discussed right now but if we rejig things

[2:57:13] Voice 9: a little bit so that there's some in-person discussion between chairs of committees and the

[2:57:19] Voice 9: executive um so that we're not just seeing paper but we're meeting together would that would that

[2:57:29] Voice 9: be a way to bridge some of the information sharing i don't know i don't want to add more

[2:57:34] Voice 9: meetings or complexity it's already complex enough as it is but um i

[2:57:39] Voice 3: just want to

[2:57:40] Voice 9: make sure we don't

[2:57:41] Voice 9: silo things as we're trying to get the work done if that makes sense you're

[2:57:46] Voice 3: absolutely right and i

[2:57:48] Voice 3: would suggest well one i think maybe in one of these training sessions it's an opportunity to

[2:57:53] Voice 3: have that conversation exactly as you've characterized it but i would suggest that

[2:57:57] Voice 3: the structure of the audience trust presently is that there is a representative from executive

[2:58:01] Voice 3: committee on each of the committees and that conduit is that opportunity for that to evolve

[2:58:07] Voice 3: because not everybody necessarily needs to be involved in every conversation so we need to

[2:58:13] Voice 3: leverage and be sure that we're supporting that conduit in a better way and indeed i sit as ex

[2:58:18] Voice 3: officio on every committee and i bring that stuff back to executive committee and of course i will

[2:58:25] Voice 3: will reflect typically on process or history at those committee meetings in order to maintain

[2:58:33] Voice 3: that conduit so really take seriously what you said is that we want to avoid getting ourselves

[2:58:39] Voice 3: siloed and ensure that this cross-fertilization between each of those bodies and to ensure

[2:58:45] Voice 3: effective decision making so yeah um so the trustee mod has joined us we've had quite a bit

[2:58:54] Voice 3: a conversation here about orientation at council and we've concluded that with some direction to

[2:58:59] Voice 3: staff and we're on the verge of concluding um some direction to staff with respect to exec

[2:59:05] Voice 3: further executive specialized executive committee training and that same level or similar type of

[2:59:12] Voice 3: training to be delivered to uh committee chairs and potentially vice chairs and then have that

[2:59:20] Voice 3: sort of a common to and how i'm going to say this to empower the committees in their leadership

[2:59:28] Voice 3: for providing direction and recommendations to counsel on the important issues

[2:59:33] Voice 3: and not siloing which is about this the real significant part so i think there was a notion

[2:59:40] Voice 3: that and i'm just going to wing it here because i tend to do that um that executive committee direct

[2:59:49] Voice 3: direct staff to provide recommendations

[2:59:53] Voice 3: with respect to executive committee

[2:59:56] Voice 3: and council committee training session.

[3:00:01] Voice 3: I got a

[3:00:02] Voice 13: nod from that.

[3:00:02] Voice 13: So, Lori.

[3:00:03] Voice 13: Okay.

[3:00:17] Voice 13: Thank you for the two moments.

[3:00:19] Voice 13: Did your meeting go okay?

[3:00:21] Voice 13: It was happy, so.

[3:00:22] Voice 13: Excellent.

[3:00:23] Voice 13: What was it?

[3:00:24] Voice 13: It was the whole meeting.

[3:00:30] Voice 13: And I smelled it.

[3:00:31] Voice 13: Keep that record up.

[3:00:39] Voice 13: So,

[3:00:40] Voice 5: we do have our staff meeting today.

[3:00:41] Voice 5: Oh.

[3:00:42] Voice 5: Start at noon.

[3:00:43] Voice 5: And that's fine.

[3:00:44] Voice 5: Okay.

[3:00:45] Voice 5: So, we just have three big things.

[3:00:49] Voice 5: Yeah.

[3:00:50] Voice 5: So, we'll get the food and bring it to you.

[3:00:52] Voice 5: So, the staff will be out in their silly outfits.

[3:00:55] Voice 3: So we're a quarter after 12 now almost.

[3:00:58] Voice 3: There's a motion up on the screen.

[3:00:59] Voice 3: If somebody, well, maybe let's just say I made that motion.

[3:01:02] Voice 3: Executive Commissioner Christophe,

[3:01:04] Voice 3: provided recommendations for ECE Council and Committee training sessions.

[3:01:07] Voice 3: Yeah.

[3:01:08] Voice 3: As discussed.

[3:01:10] Voice 3: And if there's a seconder for that motion, I'd appreciate it.

[3:01:13] Voice 3: Tim Peterson.

[3:01:14] Voice 3: Any further discussion?

[3:01:17] Voice 3: All those in favor?

[3:01:19] Voice 3: Thank you, everybody.

[3:01:21] Voice 3: So I think that really concludes that Executive Committee training discussion.

[3:01:25] Voice 3: and we'll see some more stuff here shortly.

[3:01:28] Voice 3: I'm going to recommend that we break for lunch

[3:01:30] Voice 3: and we come back at a quarter to one

[3:01:35] Voice 3: and we'll conclude the rest of the business today.

[3:01:39] Voice 3: Thank you.

[3:01:40] Voice 13: Thanks.

[3:01:42] Voice 13: Thank you.

[3:01:43] Voice 13: Enjoy your lunch.

[3:36:00] Voice 13: come back together, Council,

[3:36:02] Voice 3: or Executive Committee, rather.

[3:36:04] Voice 3: We've had some discussion here, just for

[3:36:08] Voice 3: Vice Chair Elliott's benefit,

[3:36:12] Voice 3: that in order to be sure that we're on time for our

[3:36:16] Voice 3: Minister meeting at 2, and have sufficient time afterwards

[3:36:20] Voice 3: to debrief

[3:36:23] Voice 3: and move on,

[3:36:29] Voice 3: in conversation with director of trust area services we feel that these items can come

[3:36:36] Voice 3: back to us for a future meeting and so i'm going to move essentially we'll continue with

[3:36:45] Voice 3: meeting with the minister kang briefing we started earlier i don't believe there's probably

[3:36:51] Voice 3: any local advocacy topics that need to be brought to our attention at the moment but we do need to

[3:36:56] Voice 3: address correspondence and then indeed uh the work program is apparent is current and not necessarily

[3:37:03] Voice 3: a need for discussion today although certainly there may be in the future at our next meeting

[3:37:07] Voice 3: and then the closed-in camera session was important so let's uh try and get through

[3:37:12] Voice 3: these in the next hour and 12 minutes and then we'll be ready to go into the meeting with the

[3:37:18] Voice 3: minister so um i i i don't know if uh laurie you managed to email to uh toby the uh mandate letter

[3:37:30] Voice 3: for minister kang so come to us just late that's therapy or consideration um we've got the uh

[3:37:39] Voice 3: invite here and a briefing from staff about uh topics that we would raise and this is actually

[3:37:47] Voice 3: fairly well thought through and comprehensive with respect to what it is that we might want

[3:37:54] Voice 3: to address with the minister. It was suggested that I might just go through the slideshow

[3:38:02] Voice 3: and present that to the minister, that overview, and I'll try and make that as brief

[3:38:06] Voice 3: as possible. And then we'll go into, and of course, this agenda, I believe, will be led by

[3:38:14] Voice 3: by the minister or the minister's office.

[3:38:16] Voice 3: And so we'll go through this as prompted by them.

[3:38:21] Voice 3: And the key points are all listed here

[3:38:25] Voice 3: associated with the governance review,

[3:38:28] Voice 3: reconciliation, housing,

[3:38:29] Voice 3: and the request review of the Islands Trust as highlights.

[3:38:34] Voice 3: Funding is certainly a fundamental piece

[3:38:36] Voice 3: of a number of these.

[3:38:38] Voice 3: The request to the minister for the housing authority,

[3:38:43] Voice 3: authority, working with BC Housing to support rural nonprofit projects. So it's all there.

[3:38:50] Voice 3: Just wondering how we want to manage the flow of that conversation. Let's just say I'm going to

[3:38:55] Voice 3: take the lead at the outset to go to the slideshow. And then I'm open to conversation on how we might

[3:39:02] Voice 3: address some of these topics. I'm happy to introduce them, but maybe each of you would

[3:39:06] Voice 3: like to take an opportunity to speak to them so that executive as a body is represented at the

[3:39:12] Voice 3: meeting any thoughts from anybody

[3:39:15] Trustee Maude: yes to me when i've been involved in these meetings in the past

[3:39:22] Trustee Maude: is the chair takes the lead okay and runs with it yes um because for the minister to deal with

[3:39:29] Trustee Maude: four docking heads you know i'm very i'm totally comfortable with with you i think we can shine in

[3:39:35] Trustee Maude: but i'm very comfortable with you just sort of taking the flow of the meeting okay i'm happy

[3:39:40] Voice 3: people that direction we can certainly do that and so what i do would need however for you to

[3:39:44] Voice 3: chime in and so tim or toby what do you think normally

[3:39:57] Voice 9: i'm happy to chime in but um um yeah

[3:40:05] Voice 9: it's hard to know without being in the room um so that's one of the difficulties of an electronic

[3:40:10] Voice 9: meeting is sort of reading the room and um and actually i had a question whether

[3:40:18] Voice 9: chair luckum you might hmm like what if just as a a way of focusing the conversation

[3:40:28] Voice 9: what if the overview was provided by um the cao and you took the lead on the political aspects

[3:40:37] Voice 9: like the discussion into the this is where we're at and this is what we're looking for in terms of

[3:40:45] Voice 9: of a new relationship with the ministry um and then lead the discussion from there because if

[3:40:51] Voice 9: we focus too much on the overview and giving the information i do worry a little bit that

[3:40:57] Voice 9: we're not going to be able to have a discussion so that was my only thought

[3:41:01] Voice 9: not that we won't have a discussion this is a lot of time and it's fantastic

[3:41:06] Voice 9: um but yeah

[3:41:07] Voice 3: so i purposefully want to keep that short okay because i'm i'm going to rely upon the

[3:41:13] Voice 3: the ministry staff to fill in the blanks after the meeting if if not already she will have been

[3:41:20] Voice 3: briefed already and i think it is political so because it's the the drift of it is what's uh

[3:41:29] Voice 3: what's uh what are the key issues and directions and and what's happening at trust council and i

[3:41:34] Voice 3: think that's better for it to be represented politically than from a staff perspective

[3:41:38] Voice 3: effective um because actually as you may or may not know staff actually have their own staff to

[3:41:45] Voice 3: staff conduits who's the ceo which is very effective um with the minister's office so this

[3:41:51] Voice 3: is really elected to elected opportunity i think and so i would just i'm just thinking that maybe

[3:41:57] Voice 3: what we might suggest is that on the chiming in thing is that each of you may feel more comfortable

[3:42:04] Voice 3: about chiming in on a particular topic so i can certainly introduce it and then if there's

[3:42:08] Voice 3: something that you wanted to add to it or if indeed the minister has a question that um that

[3:42:13] Voice 3: i might direct to one of you to to say and so maybe to give me a tip in advance what those

[3:42:19] Voice 3: topics might be i i do i can't help but think toby that you might be more interested in talking about

[3:42:25] Voice 3: the housing initiatives than maybe some of the other ones but i might be totally wrong about that

[3:42:30] Voice 3: but the key items here are reconciliation housing and governance um and then review of the islands

[3:42:36] Voice 3: Trust Act per se. Is there any sort of favoritism or preference?

[3:42:43] Voice 9: I could certainly chime in on the

[3:42:45] Voice 9: housing discussion. I think being in the meeting with the mayors and sort of witnessing

[3:42:52] Voice 9: or hearing from Premier Eby the language of cooperation and wanting to be more proactive

[3:43:00] Voice 9: active in addressing the housing crisis provincially and work with municipalities

[3:43:08] Voice 9: so if we can carry forward that language and sort of say yes and the islands trust

[3:43:12] Voice 9: has very specific needs and we would like to work with the province in this area too so

[3:43:20] Voice 9: um i could speak to that okay

[3:43:22] Voice 3: and then i'll just add in i'm always cautious about speaking to

[3:43:27] Voice 3: direction already provided by council or policy of council that exists rather than maybe going

[3:43:34] Voice 3: off on my own ideas about a particular topic so trying to keep that focused what we've heard from

[3:43:40] Voice 3: council even though it may in this particular case a new council what we've heard as maybe some

[3:43:45] Voice 3: themes i think that are threads that we can pick up on that we can speak to without offending

[3:43:53] Voice 3: council particularly and so let's just be cautious any

[3:43:57] Voice 5: other advice in the room do you want us to

[3:44:02] Voice 5: time your 10 minutes do you want 10 minutes and us to time you and let you know that the time for

[3:44:06] Voice 5: the

[3:44:06] Voice 3: session yes so could we although i'm going to try to hopefully you don't have to but yeah

[3:44:13] Voice 3: well you know how it is flag would be great um are we comfortable then should we get on with

[3:44:20] Voice 3: the rest of the business and we don't need to stress this too much it's a no it's just a

[3:44:26] Voice 3: conversation with the minister introduction i think we're lucky to actually have her uh agree

[3:44:33] Voice 3: to follow through with an existing meeting because indeed the launch of meetings with the minister

[3:44:38] Voice 3: actually happens on friday with the rest of the province so we're getting our stay

[3:44:42] Voice 5: in yeah so i

[3:44:44] Voice 5: can i speak to claire a little bit so claire you and i met with the ministry last week or the week

[3:44:51] Voice 5: in a week and a half ago we brought the attention of the ministry the issue associated with

[3:44:58] Voice 5: consultation with nations and the conservancy fair yes

[3:45:01] Voice 13: such

[3:45:04] Voice 5: that the minister needs to sign

[3:45:05] Voice 5: off on the itc plan yes and there isn't clarity going into the future how much do we want to

[3:45:16] Voice 5: that's in here as a general note just

[3:45:20] Voice 10: a general note yeah like all that we would say in this

[3:45:22] Voice 10: meeting as the conservancy plan is being referred to the minister i don't think there's need to go

[3:45:27] Voice 10: too deep on that staff

[3:45:30] Voice 12: will breathe i believe their staff will brief out as appropriate well

[3:45:40] Voice 3: i think that on this last bullet here says province relational trust engagement with the

[3:45:44] Voice 3: first nations as it considers the crown's duty to consult on ocp amendments and policy statement

[3:45:49] Voice 3: conservancy plan that really is the nutshell right and that we need to collaborate on that

[3:45:56] Voice 3: duty to consult that

[3:45:57] Voice 10: is correct so that that was the tenor of the meeting we had

[3:46:00] Voice 10: provincial staff was the need for them to be assistive with us in um our engagement efforts

[3:46:06] Voice 10: and also we did also stress sort of the extent of engagement that you know we undertook class

[3:46:10] Voice 10: there this year i think 250 ocp related amendment referrals out to nations so we're just quantifying

[3:46:17] Voice 10: that for the ministry certainly we want

[3:46:19] Voice 10: a good relationship and we'd like to have some mutual

[3:46:22] Voice 10: support while

[3:46:24] Voice 5: we're doing their job for them yeah so yeah i think i think there's some uncertainty

[3:46:31] Voice 5: with who's doing what and we need clarity yeah we need i think you could i think you could

[3:46:38] Voice 5: need clarity emphasize you're seeking clarity as we move forward yeah that's because any other

[3:46:46] Voice 3: thoughts i'm going to continue with the rest of the agenda that we had before us okay um so i'm

[3:46:55] Voice 3: now going to move all the way through the rest of the materials to correspondence

[3:46:59] Voice 3: correspondence um there's three pieces of correspondence here um the director and i

[3:47:04] Voice 3: have just spoken briefly about 10.1 winter in fact maybe i'll just turn it over to the director

[3:47:10] Voice 3: to speak to our uh opportunity and maybe some of our we'll touch on the history of our engagement

[3:47:17] Voice 3: with the ocean protection plan and then i can maybe speak to my concerns about the ocean

[3:47:22] Voice 3: uh

[3:47:23] Voice 10: certainly uh so the ocean protection plan is an initiative of the federal government

[3:47:28] Voice 10: environment looking at the health of oceans. I would say, I mean, I think Trust Council had a

[3:47:33] Voice 10: role in even the bringing about of the millions, if not billions, of funding for this plan

[3:47:40] Voice 10: through all the advocacy on abandoned and derelict vessels and then oil spill response concerns.

[3:47:47] Voice 10: Through the development of the plan, certainly over the last, or the Ocean Protections Plan

[3:47:51] Voice 10: evolution over the last term of Council, Council participated fairly extensively in some

[3:47:56] Voice 10: elements of it with submissions to briefings to things like the cumulative effects assessment

[3:48:02] Voice 10: rain shipping impacts participation at their virtual and in-person forums and it certainly

[3:48:08] Voice 10: was sort of a major collaboration and advocacy theme and has been for the last two terms

[3:48:14] Voice 10: certainly both myself and the chair and on occasion other staff and trustees have attended

[3:48:19] Voice 10: the ocean protection plan forums to learn what the developments are as it relates to marine

[3:48:26] Voice 10: shipping and federal government initiatives uh we have um previously been in receipt of grant

[3:48:32] Voice 10: funding so there's grant funding offered for local government participation um and i would just say

[3:48:37] Voice 10: that there was one occasion we were provided grant funding and something occurred and we couldn't

[3:48:41] Voice 10: attend so we're sitting on just over a thousand dollars i believe of grant money that they said

[3:48:46] Voice 10: just keep and use the next time so we have some of that funding available should you wish to

[3:48:51] Voice 10: participate in this upcoming session in February we could apply you know for up to I can't remember

[3:48:56] Voice 10: the amount but it's up to 5,000 so we'd minus off what we're already holding in the bank

[3:49:00] Voice 10: for additional work that could support staff travel preparation for it and if you wish you

[3:49:06] Voice 10: could also contract some briefing and background you know research to support political participation

[3:49:12] Voice 10: should you wish

[3:49:13] Voice 3: that's sufficient that's sufficient yeah and so maybe I'll just speak

[3:49:19] Voice 3: to i think this is important for us to continue engaging um with the federal government on this

[3:49:26] Voice 3: and making and being present and certainly the opportunity exists for any of you or

[3:49:32] Voice 3: others even to attend although you need to cost um and you know what concerns me at the moment is

[3:49:43] Voice 3: what's not on the agenda is the anchorage issue and it needs to be on the agenda um in in order

[3:49:50] Voice 3: for us to be confident that the work that's going on is serious and um is interested in

[3:49:56] Voice 3: dialogue and conversation with the community and indeed many community members do attend these

[3:50:01] Voice 3: sessions so with that in mind i'm going to just make a motion and then look for any um and maybe

[3:50:07] Voice 3: not seconded initially because maybe others of you have already decided you'd like to attend

[3:50:12] Voice 3: in which case we'll change that accordingly um and then um and then we can have a conversation

[3:50:17] Voice 3: So I would suggest that I move that the executive committee endorse the chair and staff attending

[3:50:34] Voice 3: the OCP 2023 Ocean Protection Plan Forum and staff provide speaking notes and seek funding

[3:50:47] Voice 3: for attendance and so that's essentially it and then as a separate motion i would like to ask you

[3:50:56] Voice 3: to write to have anchors added to the agenda for the moment that's the attendance piece um and so

[3:51:04] Voice 3: i'll just ask if there's anybody on executive committee that also feels they want to attend

[3:51:08] Voice 3: that ocp session it'll be i think it's a day in person and then maybe another half day that's

[3:51:14] Voice 3: online so not seeing any hands jump up i'll ask for a second or from emotion if you got that

[3:51:22] Voice 3: uh lori yes we got that anybody in the room

[3:51:31] Voice 3: so we it's easier when we're all in the same space but so that's moved and seconded

[3:51:35] Voice 3: is there any further discussion i

[3:51:37] Trustee Maude: just want to get you one question

[3:51:41] Trustee Maude: would we like to canvas to see if there's any trustees that might

[3:51:47] Trustee Maude: we could just just to put it out there yeah

[3:51:51] Voice 3: let's

[3:51:53] Trustee Maude: um there's at least one trustee is sort

[3:51:59] Trustee Maude: of passionate about this who is it oh yeah

[3:52:03] Voice 3: grant scott yeah vanquishes aren't necessarily

[3:52:07] Voice 3: affecting his area immediately but he's expressed in the past okay um well what would you recommend

[3:52:15] Voice 3: here in terms of the change in the wording there then um perhaps you could have a second motion

[3:52:21] Voice 3: asking us to circulate it to trustees okay let's do that so let's follow that up so anything further

[3:52:29] Voice 3: on this motion then so all those in favor any opposed so you're in favor there trustee elliott

[3:52:37] Voice 3: thank you so that carries so then um i'll just make a further motion then that um executive

[3:52:43] Voice 3: Committee asked staff to write to the Ocean Protection Plan Dialogue Forum asking for

[3:52:52] Voice 3: inclusion of the anchorages and vessel traffic management onto the agenda. Does everybody

[3:53:08] Voice 3: understand that motion? Any discussion? Going to get a seconder? Sorry. So seconded by Trustee

[3:53:15] Voice 3: Mott, Vice Chair Mott. So then I'll just call the vote. All those in favor? That carries.

[3:53:20] Voice 3: And then, Trustee Mott, do you want to make the third motion there about soliciting trustees for attendance?

[3:53:26] Trustee Maude: I just requested staff or trustees to see if there's any trustees who would be interested in attending.

[3:53:33] Voice 3: Okay.

[3:53:36] Trustee Maude: But second that to EC, is there going to be time to sort of manage that?

[3:53:42] Voice 3: Well,

[3:53:42] Trustee Maude: it's not until

[3:53:42] Voice 3: February, so I think that's fine.

[3:53:43] Voice 3: We have to make an application for the funding, but there's some

[3:53:46] Voice 3: flexibility there.

[3:53:47] Voice 3: But let's get that happening immediately.

[3:53:50] Voice 3: should be fine

[3:53:50] Voice 10: we'll bring it back to you at your january meeting and there would still be time to

[3:53:53] Voice 10: apply for grant funding so

[3:53:54] Voice 3: i have a seconder for that motion on the screen so that's tim peterson

[3:53:58] Voice 3: thank you um any discussion all those in favor okay if i'm going too fast trustee elliott tell

[3:54:06] Voice 3: me so then that i think concludes that first piece of correspondence all right so the second

[3:54:13] Voice 3: piece of correspondence mla also emailed letter chair luckham to minister rankin request for

[3:54:19] Voice 3: affordable housing solutions uh 10.2 after we look at that any uh suggestions there or we just

[3:54:28] Voice 3: receive that for information we'll see i think we'll just receive it for information okay so

[3:54:34] Voice 3: receives that for information the final one here is uh 10.3 scrd request letter of support regarding

[3:54:41] Voice 3: got a UBCM CEPF disaster risk reduction grant that just came in a week or so ago. I'm hoping

[3:54:50] Voice 3: we haven't missed any kind of a deadline that they might have had, but they're looking for

[3:54:53] Voice 3: support in writing for us for their participation. And so I think that's what that is. Do you have

[3:54:58] Voice 3: any suggestions there, Director Fader?

[3:55:00] Voice 10: Yes, the Director sure might be on the line too,

[3:55:02] Voice 10: but essentially we have missed their deadline, but they would still welcome a letter to provide

[3:55:06] Voice 10: to the funder and would be glad to have. So we have no concern with issuing a letter of support

[3:55:10] Voice 10: for this project as we're not putting in for a competing grant right

[3:55:13] Voice 3: and so is that relatively

[3:55:14] Voice 3: easy for you yes craft that for my signature yes so then what we want then would be a motion

[3:55:20] Voice 3: directing staff to write a letter for the chat a chair signature regarding this year we would like

[3:55:30] Voice 3: well it's not the best format but that's okay you got that lorraine yes and you have a secondary

[3:55:36] Voice 3: day and that's tim peterson thank you so all those in favor so that too carries well you guys

[3:55:43] Voice 3: are brilliant uh so now we're going to move right on the work program um as was discussed earlier

[3:55:49] Voice 3: that's the current work program and certainly we should take up the opportunity as the ceo

[3:55:55] Voice 3: suggested earlier today to have a discussion about that work program but i would suggest we maybe

[3:55:59] Voice 3: can put that off until our next meeting and so i would suggest we just receive that for information

[3:56:10] Voice 3: at this time and our next meeting will be january the 11th uh nine o'clock and that will be an

[3:56:16] Voice 3: electronic meeting and um and look forward to seeing you then and so in the meantime we're now

[3:56:22] Voice 3: going to go into a closed session and advise member of the public that although we'll come

[3:56:27] Voice 3: back to this session to adjourn the meeting um uh we will report out from the in-camera meeting

[3:56:32] Voice 3: if necessary at the next executive community so if i get a motion to go in camera one of you

[3:56:39] Voice 3: find people could read that out great

[3:56:41] Voice 4: i move that the executive committee close this meeting

[3:56:45] Voice 4: to the public subject to section 91a and c of the community charter in order to consider matters

[3:56:51] Voice 4: related to personal information about an identifiable individual who holds or is being

[3:56:56] Voice 4: considered for a position as an officer employee or agent of the islands trust

[3:57:01] Voice 4: and labor labor relations or other employee relations and that staff be invited to remain

[3:57:06] Voice 4: in the meeting moved i'm secondary

[3:57:09] Voice 3: trustee mahan thank you uh all those in favor so that carries

[3:57:14] Voice 3: so we will wait for lori to disconnect the live recording