Hornby Island Local Trust Committee community information meeting, January 20, 2023

[0:00:06] Voice 3: Just looking for my recording button.

[0:00:16] Voice 3: Good morning, Director Arbor.

[0:00:19] Voice 3: Good morning.

[0:00:19] Voice 1: Can you hear me?

[0:00:21] Voice 13: Yeah, we can hear you.

[0:00:24] Voice 13: Great. Thanks for joining us this morning.

[0:00:36] Voice 3: I'm just checking on the stream. We're good.

[0:00:41] Voice 3: Okay. I'm just going to find my notes for a moment here.

[0:00:53] Voice 3: Okay.

[0:00:56] Voice 13: Well, good morning, everyone.

[0:00:58] Voice 13: one thank you all for joining us today for this electronic meeting of the hornby island local

[0:01:02] Voice 13: trust committee i want to begin the meeting by acknowledging that we're fortunate to be able

[0:01:07] Voice 13: to gather today in locations across the territory of the coast salish people my name is tim peterson

[0:01:15] Voice 13: i'm elected on luskete island and i'm chair of the hornby island local trust committee

[0:01:21] Voice 13: i'm joined today by hornby island trustees grant scott and alex allen and together we make up the

[0:01:28] Voice 13: Hornby Local Trust Committee. Also joining us today is Daniel Arbour, Director of the Comox

[0:01:34] Voice 13: Valley Regional District's Electoral Area A. Welcome, Daniel. And we have some staff members

[0:01:41] Voice 13: joining us today. Catherine Vogt is our minute taker. Rene Jamarat is the Regional Planning

[0:01:48] Voice 13: Manager of the Islands Trust Northern Office. Sonia Zupanek is our Island Planner, and Will

[0:01:54] Voice 13: Cottingham is acting as our Zoom host today. This meeting is being conducted electronically

[0:02:00] Voice 13: and recorded and live streamed for those who can attend today. And the recording will be

[0:02:06] Voice 13: available on the Islands Trust website in the next few days. When we get to the town hall

[0:02:13] Voice 13: portion of the meeting, if you'd like to speak, please raise your digital hand. You can do this

[0:02:18] Voice 13: by clicking the hand icon in your webinar controls at the bottom of the Zoom screen.

[0:02:23] Voice 13: and if you've joined by phone you can press nine to raise your hand and sorry star nine to raise

[0:02:30] Voice 13: your hand and star six to unmute and we apologize in advance for any technical difficulties that

[0:02:38] Voice 13: might occur this is the nature of the technology and this meeting is an official forum for your

[0:02:45] Voice 13: local trust committee to make decisions about land use planning matters and discuss relevant

[0:02:49] Voice 13: relevant business and I also want to add that this is a place of employment and despite the

[0:02:55] Voice 13: fact that some staff are in their own homes our staff have the right to a safe and respectful

[0:02:59] Voice 13: workplace and with that uh we'll call the meeting to order and uh look for general consent on

[0:03:16] Voice 13: approval of the agenda trustees is there anything that you wish to add to today's agenda are we

[0:03:23] Voice 13: we're happy to approve it as it is i'm not not seeing any dissent there so we'll go ahead and

[0:03:34] Voice 13: approve the agenda as it is um the rise and report looks like it's in the wrong spot there

[0:03:44] Voice 13: um so we'll move on to section four which is reports and that starts with the trustee reports

[0:03:55] Voice 13: So, uh, which of the local Hornby trustees would like to go first.

[0:04:02] Voice 11: Alex should, because he's the senior of us.

[0:04:06] Voice 11: A little bit older, he is, um, and on here, he's wiser.

[0:04:14] Trustee Allen: Stroke, stroke, stroke, grant.

[0:04:16] Trustee Allen: Um, well, he's older, but I guess I'm wiser.

[0:04:20] Trustee Allen: Uh, so sure.

[0:04:21] Trustee Allen: I'll go ahead.

[0:04:22] Trustee Allen: Um, yeah, so here we are.

[0:04:25] Trustee Allen: to acknowledge that I'm from, I am on the unceded territory of the Comox First Nations and other

[0:04:32] Trustee Allen: Coast Salish peoples, Cornby Island. And yeah, it's all about starting a new term and orientation.

[0:04:39] Trustee Allen: It's amazing how many orientations and webinars we've had this term. So it's been good actually,

[0:04:43] Trustee Allen: because I think probably Tim, you could probably say that we could have used that back a few terms

[0:04:50] Trustee Allen: ago. It's been really good. I've attended things I don't necessarily even have to attend, but

[0:04:53] Trustee Allen: but it was just interesting seeing the banter.

[0:04:56] Trustee Allen: So I'm on the Trust Programs Committee.

[0:05:02] Trustee Allen: Interesting enough, it was a tie, I and another individual,

[0:05:07] Trustee Allen: and then they had to pull a name out,

[0:05:08] Trustee Allen: and I'm vice chair, I'm not the chair, but that's okay.

[0:05:11] Trustee Allen: So I've been working with Christina Evans from South Tender,

[0:05:13] Trustee Allen: and I'll be vice chair of the Programs Committee.

[0:05:16] Trustee Allen: And then the Regional Planning Committee,

[0:05:17] Trustee Allen: I decided I'm making up for lost time

[0:05:19] Trustee Allen: because I wasn't on any committees

[0:05:21] Trustee Allen: for a couple of terms there.

[0:05:23] Trustee Allen: and i'm i'm just a member and we've got chair laura patrick who's amazing chair from salt

[0:05:28] Trustee Allen: spring island she will be the chair of that committee and um i'm looking forward to working

[0:05:34] Trustee Allen: with my fellow trustee grant scott and uh and you chair tim peterson and i'll say full disclosure

[0:05:41] Trustee Allen: tim and i bonded the first time we met two terms ago and uh we have very we have similarities we

[0:05:47] Trustee Allen: both we're both great cooks we're really funny i'm funnier than him but um and we like to do skits

[0:05:53] Trustee Allen: and whatnot and so yes and his lovely partner lisa so that's my full disclosure i've known tim

[0:05:58] Trustee Allen: for a long time and uh i'm really looking forward to him being our chair i think it's yeah i think

[0:06:03] Trustee Allen: it's going to be interesting times and uh yeah and to the staff and everyone else let's

[0:06:10] Voice 3: have a good

[0:06:10] Voice 3: term thank you thank you for that trustee allen trustee scott thank

[0:06:18] Voice 11: you um i'm in the unseated

[0:06:21] Voice 11: territory of the hitosu hege's people up in the center of the great bear rainforest i've been

[0:06:28] Voice 11: working with these people for a long time and i'm very privileged to work with them um i certainly

[0:06:34] Voice 11: want to welcome the new staff that we have renee is our new leader our intrepid leader that's great

[0:06:40] Voice 11: and uh it's good to see uh sonia and the other folks katherine and others tim we certainly want

[0:06:48] Voice 11: to welcome you look forward to having you as our chair uh an island on the north who uh we can

[0:06:53] Voice 11: actually see you over there um you can't you can run but you can't hide um and daniel it's always

[0:07:00] Voice 11: good to see you on thank you so just the issues on the island um the tower um the cell tower is

[0:07:08] Voice 11: certainly a big issue that alex and i are being and daniel too are hearing a lot about

[0:07:14] Voice 11: uh pros and cons um the thatch is ongoing just getting it done you could see it as you enter

[0:07:20] Voice 11: the island we were uh heavy into planning for herring fest through the conservancy so early

[0:07:24] Voice 11: march so if you go to conservancy hornby island website you can find out a lot about what we go

[0:07:29] Voice 11: got a really exciting uh program coming up uh speakers actually the chief from up here

[0:07:35] Voice 11: of the Kittasu is going to come down they've done an amazing video on herring and so they're

[0:07:43] Voice 11: he's coming down the herring fest with a number of other people from up here so it's going to be

[0:07:48] Voice 11: a really interesting herring fest we're emphasizing more on first nations issues and we're going to

[0:07:54] Voice 11: have somebody speak about the the weirs in the in the in the Comox well it's the Puntlage really

[0:08:01] Voice 11: the estuary, you know, in front of the village there. So that's going to be interesting. Hopefully

[0:08:05] Voice 11: we're trying to getting someone from the Comox band to come and speak. So we'll see how that

[0:08:11] Voice 11: works out. Ferry advisory, of course, the ferry issue is huge. We've just, I was on it last term

[0:08:19] Voice 11: and Alex is going to go on this on as the trust rep for this term. So he'll be on the ferry advisory

[0:08:27] Voice 11: committee. Daniel, I think you're on there as well. And of course, we're all involved and I'll

[0:08:32] Voice 11: be on there whenever I'm needed. And I got elected to the Trust Conservancy. So I'm on there

[0:08:40] Voice 11: working. I'm going to a meeting next week. I'm looking forward to the first meeting down in

[0:08:44] Voice 11: Victoria with the folks of the Trust Conservancy. So I'll just leave it at that. And

[0:08:53] Voice 11: uh thank you for organizing this all the staff members thank you thank

[0:09:00] Voice 13: you trustee scott um

[0:09:03] Voice 13: so for my chair's report i just want to uh say that i'm i'm actually delighted to be uh the new

[0:09:09] Voice 13: chair on hornby and i i look forward to learning more about issues that are important uh to hornby

[0:09:17] Voice 13: residents and hopefully uh get to spend a bit more time on hornby in the next four years

[0:09:24] Voice 13: uh hornby being my geographically closest uh island neighbor here from luskete i've actually

[0:09:32] Voice 13: spent a fair bit of time uh recreating and and a couple times performing over on hornby and

[0:09:38] Voice 13: i i do have some some friends over there and and uh looking forward to getting to know more of you

[0:09:46] Voice 13: and and uh delving into the important issues there so with that i'll pass it over to director arbor

[0:09:53] Voice 13: Thank

[0:09:57] Voice 1: you, Chair, and thanks for inviting me today and congratulations to the three of you

[0:10:02] Voice 1: for your reelection at the Allen's Trust and I look forward to a good term working on issues

[0:10:09] Voice 1: of interest together. I think the model we followed the last four years was at least to

[0:10:16] Voice 1: have one formal meeting a year between the staff of the Allen's Trust and the CVRD and I think

[0:10:25] Voice 1: that's worked pretty well we managed to even have a little meeting i think on zoom uh during covid

[0:10:31] Voice 1: uh and so if that formats works well for this committee i'll uh i've already indicated to our

[0:10:36] Voice 1: staff that uh i look forward to our first meeting and and one of the things i requested is um

[0:10:42] Voice 1: whereas in the past it's just been us together if you're interested i was thinking maybe we

[0:10:46] Voice 1: could invite um some of the people involved around the housing issue uh the the um hornby allen uh

[0:10:53] Voice 1: housing society because at the CVRD we've in the past year we've completed a little study and

[0:10:59] Voice 1: there's a lot of questions around how we're going to either provide support or funding to that

[0:11:05] Voice 1: that kind of efforts initiatives around housing not only on Hornby but on Denman as well

[0:11:12] Voice 1: and this weekend I think there's a there's a meeting of the the housing network so I look

[0:11:19] Voice 1: forward to participate in that as well one remaining item that we have in common from

[0:11:26] Voice 1: the last term and it's been a on a slow cooker but it's progressing a little at a better clip at the

[0:11:34] Voice 1: CVRD right now it's around the contemplating septic regulation and sept in addition to septic

[0:11:43] Voice 1: education basically across the regional district so there was a study that was showcasing some of

[0:11:50] Voice 1: the the red hot areas and we know that in the last year and a half there's been some pretty

[0:11:56] Voice 1: bad neural virus outbreaks in the marine environment and so we'll probably have that

[0:12:03] Voice 1: topic as well when we meet and otherwise I'm always happy to hear initiatives I've been

[0:12:12] Voice 1: approached by a couple of members of the co-op board to look at maybe the downtown co-op area,

[0:12:21] Voice 1: the ringside area. So I'll take a meeting as well, I think this weekend, just to understand what they

[0:12:26] Voice 1: have in mind and whether there's any role for the CVRD. As you know, we mostly look after

[0:12:32] Voice 1: infrastructure and services and not so much the planning on the island. And lastly, on the

[0:12:39] Voice 1: personal front yeah i'm i'm just like you i'm getting back into uh the work and and the various

[0:12:43] Voice 1: committees and um i'm still a rep at the federation of community municipalities and we're in the

[0:12:49] Voice 1: process of renegotiating the bid um infrastructure funding agreements uh including the community

[0:12:56] Voice 1: building funds and we just recently received some climate related funding so a lot of activities

[0:13:03] Voice 1: and I spend a little bit of my time on that file for sure.

[0:13:07] Voice 1: So happy to answer questions

[0:13:08] Voice 1: or provide more comments if you wish.

[0:13:11] Voice 1: Thank you, Chair.

[0:13:13] Voice 13: Thank you, Director Arbor.

[0:13:15] Voice 13: Trustee Allen, you have a question?

[0:13:17] Trustee Allen: Yeah, hey, Daniel.

[0:13:19] Trustee Allen: Are you meeting with a co-op board meeting

[0:13:21] Trustee Allen: on board member regarding?

[0:13:24] Voice 1: Yeah, just one board member.

[0:13:27] Voice 1: Sorry,

[0:13:29] Trustee Allen: I know who that is.

[0:13:30] Trustee Allen: And I just want to caution you that

[0:13:31] Trustee Allen: this is actually on our work programs list.

[0:13:34] Trustee Allen: This is a revitalization, but we have to go,

[0:13:37] Trustee Allen: as you know, it has to be an iterative process

[0:13:39] Trustee Allen: and the individual has been contacting me

[0:13:42] Trustee Allen: and I've been holding back because it's larger

[0:13:45] Trustee Allen: than just the co-op, it's MOTI, it's the parks,

[0:13:48] Trustee Allen: it's all sorts of people.

[0:13:49] Trustee Allen: So I'll just be interested in,

[0:13:52] Trustee Allen: cause we would like to all have a formal meeting on this

[0:13:55] Trustee Allen: eventually when we get through a few other issues.

[0:13:58] Voice 1: Thank you for the comment and heads up Trustee Allen.

[0:14:01] Voice 1: And I have to say it's interesting this term

[0:14:02] Voice 1: because that same topic is coming up for me

[0:14:06] Voice 1: on Denman Island and in Royston

[0:14:08] Voice 1: where it seems like rural communities

[0:14:11] Voice 1: do want to see some improvement,

[0:14:13] Voice 1: especially around safety and walkability,

[0:14:15] Voice 1: active transportation

[0:14:18] Voice 1: and betterment of their core areas.

[0:14:20] Voice 1: So I'll rely on you and your advice

[0:14:22] Voice 1: as we move forward on this

[0:14:24] Voice 1: and look forward to connect on it

[0:14:25] Voice 1: if it makes it into the priorities

[0:14:27] Voice 1: for the Island's Trust.

[0:14:29] Voice 13: Thank you.

[0:14:33] Voice 13: Excellent.

[0:14:35] Voice 13: trustee scott did you have any questions for director arbor

[0:14:38] Voice 11: no not not a question from him but i just like this

[0:14:43] Voice 3: sorry i

[0:14:43] Voice 11: can't

[0:14:46] Voice 3: hear you you

[0:14:48] Voice 13: can't hear me no oh that's much better if you speak directly at your

[0:14:53] Voice 13: at your microphone on your computer it's much easier to hear you thank you trustee scott

[0:14:58] Voice 11: where is it

[0:15:00] Voice 13: you're in the perfect spot now okay magic

[0:15:06] Voice 11: mystery i just want to thank the uh

[0:15:09] Voice 11: people on our apc for all of the work they did last in the last term um and and and look forward

[0:15:17] Voice 11: to um working with the consultants on the on our ocp and land use bylaw review and it's coming up

[0:15:23] Voice 11: in the agenda so um the four issues are coming up later on but i just want to again thank them for

[0:15:29] Voice 11: their hard work i think it's one of the more active apcs in the trust area so thanks to them

[0:15:36] Voice 11: thanks tim thank

[0:15:39] Voice 13: you trustee scott so now we have scheduled a pardon me as i negotiate uh we have a

[0:15:48] Voice 13: public comment period scheduled and so if you would like to speak please raise your digital

[0:15:54] Voice 13: hand i'll just reiterate it's the hand icon if you're on the zoom screen and it's star nine

[0:16:01] Voice 13: if you're on the phone i see we do have a number of members of the public joining us today

[0:16:09] Voice 13: so i'm just going to navigate over and i see we have uh jan kennedy has a hand raised so

[0:16:21] Voice 13: i have staff if you can um jan you're gonna need there we go you're unmuted now so

[0:16:28] Voice 13: So please address the local trust committee.

[0:16:33] Voice 6: Thank you.

[0:16:34] Voice 6: And I'm glad to see Alex and Grant back.

[0:16:39] Voice 6: And I'm looking forward to getting to know you a bit in this venue, Tim.

[0:16:43] Voice 6: And appreciate the new staff as well.

[0:16:45] Voice 6: So we're all starting off here.

[0:16:49] Voice 6: I'm speaking with concerns about the proposed cell tower.

[0:16:55] Voice 6: And I think many Hornby people really understand the need for improved, significantly improved internet here.

[0:17:05] Voice 6: And we have the City West project coming in with fiber optics.

[0:17:10] Voice 6: And I guess in a nutshell, I would, I really appreciate that we have the Islands Trust in place here.

[0:17:22] Voice 6: and Hornby is seen as such a refuge for people whether it's local people it's part-time people

[0:17:29] Voice 6: it's people who come to visit and I think we walk a fine balance there between retaining our rural

[0:17:38] Voice 6: quality retaining you know protection for our sensitive environment here and having

[0:17:49] Voice 6: folks come in and want more and more conveniences and I would I just really

[0:17:56] Voice 6: speak for postponement of the proposed cell tower application until we have had

[0:18:05] Voice 6: City West in place for at least six months and we can see what that gives us

[0:18:10] Voice 6: and what we might need to add to the mix I have sent a letter to both of our you

[0:18:19] Voice 6: you know, Trustee Allen and Trustee Grant,

[0:18:22] Voice 6: which I think you have in your emails.

[0:18:25] Voice 6: And I have made some suggestions.

[0:18:30] Voice 6: I see that you have the possibility of amendments

[0:18:33] Voice 6: to the model strategy.

[0:18:35] Voice 6: And I have made some suggestions in my letter about that.

[0:18:39] Voice 6: So I just really support you in your work

[0:18:44] Voice 6: in preserving and protecting this place.

[0:18:47] Voice 6: I have been really amazed personally at how many people, young, old, very diverse opinion that had strong concerns about the tower.

[0:19:00] Voice 6: Primarily, I would like to see the notification area enlarged as it can be from the model strategy to a thousand meters circumference.

[0:19:14] Voice 6: And that would help to put our school and our hall and so many other places there within that area.

[0:19:24] Voice 6: So

[0:19:24] Voice 3: thank you very much.

[0:19:29] Voice 13: Thank you for that, Jen.

[0:19:31] Voice 13: And are there other members of the public that want to address the local trust committee?

[0:19:37] Voice 13: If so, please put up your hand electronically or by phone, star nine.

[0:19:46] Voice 13: and I'll just, I know the technology can be frustrating, so we'll just pause a minute and

[0:19:50] Voice 13: give anyone a chance to see if they can make that work. And I see, oh, I saw a Phil Bailey hand up

[0:20:01] Voice 13: there. And if you're joining us, I can't tell if you're joining us by phone or if you are

[0:20:10] Voice 13: for joining us by

[0:20:12] Voice 3: Zoom. And now I see the hand is gone. So if

[0:20:24] Voice 13: I just give, oh, I see it back now.

[0:20:29] Voice 13: I see your mute is on there. So take your mute off and please address the LTC.

[0:20:38] Voice 7: All right. Okay. Thank you. I think I've figured out the audio here. You

[0:20:46] Voice 13: can hear me?

[0:20:48] Voice 13: we can hear you thank you all

[0:20:50] Voice 7: right so um so i'm um here at work at the hornby island

[0:20:53] Voice 7: recycle depot and uh and we are a staff of seven people and if if you include the manager we're

[0:21:00] Voice 7: eight um and i say seven staff we're uh all part of the union qp local five five six and um i did

[0:21:08] Voice 7: ask our local um to um help us with a letter representing just us seven staff not not the

[0:21:16] Voice 7: entire local but uh since we're in very close proximity to this proposed tower um there's a

[0:21:23] Voice 7: lot of concern about it of course you know we we have to come this is basically our our work

[0:21:28] Voice 7: place and if you know if you've seen the topographical map it's extremely close

[0:21:33] Voice 7: and there's uh there's um concerns i it's hard for me for me to speak for all seven of us at

[0:21:38] Voice 7: at the same time but we do wonder what can be done to uh for something that is extremely close

[0:21:45] Voice 7: I mean, I know there needs to be choices with these things,

[0:21:49] Voice 7: but it's right in our face.

[0:21:51] Voice 7: And I just thought I would express that.

[0:21:54] Voice 7: Our local did send a letter on behalf of the seven of us,

[0:21:59] Voice 7: just asking about safety code six,

[0:22:04] Voice 7: and did get an answer from the consultant, Brian, sorry.

[0:22:07] Voice 7: Yeah, Brian Gregg.

[0:22:09] Voice 7: And it was nothing we didn't expect,

[0:22:12] Voice 7: expect but uh but there is concerns about that um thanks i i just got into the meeting here just at

[0:22:19] Voice 7: the end of jan's uh talk there at the tail tail end but uh but i've read that i've talked to

[0:22:25] Voice 7: jan a number of times and uh and and i can concur with all those points too and uh and uh that's

[0:22:33] Voice 7: about all i can say but uh thank you uh

[0:22:37] Voice 13: thank you for that um and so if there's anyone else

[0:22:42] Voice 13: who would like to comment in this public comment period please go ahead and raise your hand

[0:22:49] Voice 13: and uh given the technology i'll again i'll allow a little period here for anyone that may be

[0:22:56] Voice 13: struggling with it i know it can be very frustrating to try and negotiate the technology

[0:23:01] Voice 3: okay well i haven't seen any new hands come up and so

[0:23:24] Voice 13: i think what we will do then at this point

[0:23:27] Voice 13: in lieu of more hands is we'll move on

[0:23:30] Voice 13: to the delegation section.

[0:23:33] Voice 13: 6.1, we have a delegation from the Hornby Island

[0:23:36] Voice 13: hall committee and or Hornby Island residents

[0:23:40] Voice 13: and rate payers association regarding establishing

[0:23:42] Voice 13: a community heritage register for Hornby Island.

[0:23:46] Voice 13: And so whoever is presenting that delegation,

[0:23:54] Voice 13: please raise your hand and we'll get staff

[0:24:00] Voice 13: to promote you to the Margaret Birch is that you yes yes

[0:24:07] Voice 9: hello great

[0:24:09] Voice 13: thank you welcome to the

[0:24:10] Voice 13: Hornby Local Trust Committee meeting thank

[0:24:12] Voice 9: you all right um I'm going to share my screen

[0:24:18] Voice 3: with my presentation okay okay good

[0:24:51] Voice 9: uh good morning thank you for giving me this opportunity

[0:24:55] Voice 9: to make this presentation to the Hornby Island Local Trust Committee today I am Margaret Birch

[0:25:01] Voice 9: a fourth generation resident on Hornby Island. My great grandparents settled on Hornby in 1903

[0:25:08] Voice 9: and farmed Maplehurst Farm for decades. Thomas and Margaretha Smith and my grandparents Betty

[0:25:16] Voice 9: and Lee Smith were part of the community when the community hall was first built in 1928

[0:25:21] Voice 9: which was 95 years ago. My grandmother Betty Smith was one of the early school teachers in the 1920s

[0:25:29] Voice 9: to teach in the one-room Hornby Schoolhouse that was built in 1891 and is still being used today.

[0:25:36] Voice 9: My grandmother Betty was also one of the founding local trust committee members during the 1960s.

[0:25:42] Voice 9: I'm representing HIRA's Community Hall Committee to provide an update on the project to establish

[0:25:47] Voice 9: a Hornby Island Community Heritage Register, an approved project that was added to the work

[0:25:52] Voice 9: program list in December 2021. At the local trust committee meeting of December 2021,

[0:26:03] Voice 9: I provided a delegation presentation requesting to formalize an official list of places that

[0:26:13] Voice 9: local government identifies as having heritage value or character. Our aim was to establish a

[0:26:19] Voice 9: community heritage register for Hornby Island to recognize and celebrate historic places within

[0:26:24] Voice 9: the community. This would be consistent with the Community Heritage Register that is in place now

[0:26:30] Voice 9: for several years with Denman Island. We brought endorsement from the Higher Executive, Hornby

[0:26:37] Voice 9: Island Archives Committee and New Horizons Society. Research and support from Islands Trust

[0:26:44] Voice 9: is required to establish the Community Heritage Register. A motion was carried at the December

[0:26:52] Voice 9: 10th 2020 meeting to add the community heritage register to the projects list through 2022

[0:27:01] Voice 9: consideration to give it to advance this project was not possible given islands trust staff

[0:27:09] Voice 9: workload on the current local trust committee work program of priorities specifically the

[0:27:15] Voice 9: official community plan update however the community hall committee learned about the

[0:27:21] Voice 9: Comox Valley Regional District's

[0:27:23] Voice 9: Cornby Island Heritage Conservation Service By-law 317

[0:27:27] Voice 9: that can assist with funding up to $4,200 per year.

[0:27:32] Voice 9: Funding from the Comox Valley Regional District

[0:27:35] Voice 9: through the service by-law would cover the cost

[0:27:37] Voice 9: to prepare a cultural heritage statement of significance,

[0:27:41] Voice 9: which is the first step before a by-law

[0:27:43] Voice 9: or community heritage register can be developed.

[0:27:46] Voice 9: Funding is available for the 23-24 fiscal year

[0:27:50] Voice 9: beginning in April.

[0:27:53] Voice 9: Conditionally, the island's trust need to commit to establishing the permit process and administering the register ongoing.

[0:28:01] Voice 9: The first vision of the Hornby Island Community Hall came in 1922.

[0:28:07] Voice 9: The community island's social life was outgrowing the Hornby Island Schoolhouse that was built in 1891.

[0:28:14] Voice 9: Heritage conservation cares for a community's past, for present and future generations.

[0:28:19] Voice 9: The community hall and the schoolhouse are culturally significant, actively used community buildings that provide heritage value and character for Hornby Island residents and brings heritage tourism value to this rural island.

[0:28:32] Voice 9: A community heritage register for Hornby Island will strengthen the community's cultural and heritage connections to the island's most important buildings.

[0:28:39] Voice 9: It also opens possible opportunities to future funding, access to grants for structural improvements that both these buildings will need.

[0:28:51] Voice 9: And, of course, public and First Nations consultation will follow in the future, but a statement of significance specifically for the Hornby Community Hall is a necessary first step.

[0:29:01] Voice 9: Our request is for renewed support by the local trust committee to establish a community heritage register for Hornby Island, prioritizing startup of this project for the 23-24 budget year, so that we may access the CVRD funding to start the first step of the process, and redirect a modest staff time budget for Islands Trust planning staff to support this project to establishing the register.

[0:29:32] Voice 9: Our commitment is the Community Hall Committee will provide background research and support for a heritage conservation consultant to prepare the statement of significance and assist the Islands Trust planning staff when the time comes for public or First Nations and First Nations consultation.

[0:29:53] Voice 9: As land use planning is undertaken by Islands Trust, establishing a community heritage register falls within the mandate of

[0:30:00] Voice 9: Islands Trust. CVRD's Hornby Heritage Service By-law is only a funding mechanism provided by

[0:30:07] Voice 9: them for us for this work. Funding by the CVRD will support the preparation of a statement of

[0:30:13] Voice 9: significance in order to substantiate the property's inclusion on a heritage register.

[0:30:19] Voice 3: The

[0:30:19] Voice 9: register will need to be developed by the Islands Trust. Once the register is established

[0:30:24] Voice 9: by the Islands Trust, the Islands Trust can determine what kind of heritage permit process

[0:30:29] Voice 9: may be applicable and how the Islands Trust

[0:30:32] Voice 9: will administer it.

[0:30:33] Voice 9: Support by the Islands Local Trust Committee

[0:30:36] Voice 9: to pass a resolution to establishing

[0:30:38] Voice 9: a Hornby Island Community Register as a priority

[0:30:41] Voice 9: for 23-24 fiscal will release funds by the CBRD

[0:30:47] Voice 9: from the Service By-law 317,

[0:30:49] Voice 9: and will take us on a first step

[0:30:51] Voice 9: to prepare a statement of significance

[0:30:54] Voice 9: specifically for the Hornby Islands Community Hall.

[0:30:56] Voice 9: Thank you on behalf of the Hira Community Hall Committee.

[0:31:07] Voice 3: Thank you for that.

[0:31:11] Voice 13: Trustees, any questions for the delegation presenter?

[0:31:18] Voice 3: Trustee Allen?

[0:31:21] Voice 3: Thank you, Margaret, for that.

[0:31:22] Voice 3: That was,

[0:31:23] Trustee Allen: you've got quite the legacy.

[0:31:25] Trustee Allen: I'm just wondering about, you know,

[0:31:28] Trustee Allen: we're talking about the school,

[0:31:30] Trustee Allen: the old school and the hall only, is that correct?

[0:31:32] Trustee Allen: Or is there other buildings you had in mind?

[0:31:35] Trustee Allen: well

[0:31:35] Voice 9: the the focus of developing the register is on the public buildings there has been discussion

[0:31:41] Voice 9: about a private um heritage buildings but that is a a significant step and it takes the owners

[0:31:48] Voice 9: of those properties to be involved the the the community hall committee was focusing on the

[0:31:53] Voice 9: primarily the um the uh the hall and the schoolhouse and room to grow is another one

[0:32:02] yeah

[0:32:03] Trustee Allen: yeah so in other words we don't necessarily have to just if we want to

[0:32:06] Trustee Allen: revisit this for me look at the delegations at the end of the meeting um we could include all

[0:32:12] Trustee Allen: the buildings perhaps instead of just one building instead of just a hall with that correct yeah

[0:32:18] Trustee Allen: correct okay

[0:32:20] Voice 3: well thank you trustee scott uh you have to take yourself off mute sir

[0:32:29] Voice 13: there you go so

[0:32:33] Voice 11: presumably more would be added in the future obviously this is to establish

[0:32:38] Voice 11: Registry will be a living.

[0:32:43] Voice 9: Correct that could be a living document and and the diamond high island Community heritage register only has the to this the hall and their school.

[0:32:54] Voice 9: But our our our higher and our Community Hall committee has discussed, there is definitely at least three and of course there's that through the archives, there is.

[0:33:07] Voice 9: there's a lot of other buildings like like um leaf's house and the former outdoor school

[0:33:15] Voice 9: those some of them have now been registered to the province um but there are other other

[0:33:22] Voice 9: heritage buildings heritage barns on rubinoff's property my family's former property um yes

[0:33:29] Voice 9: Yes, it could always be updated.

[0:33:34] Voice 3: Okay, well, I'd certainly like to.

[0:33:37] Voice 3: Sorry, go ahead.

[0:33:39] Voice 11: Yeah, I'd certainly like to, that we renew that support that we did when it was in December, whenever that was.

[0:33:48] Voice 11: We knew that support for this term, and then, Renee, we have to figure out how to bring reality to it, right?

[0:33:57] Voice 11: But is it the first step to renew the support?

[0:34:01] Voice 11: And then, Renee,

[0:34:03] Voice 3: where do we take it from there?

[0:34:05] Voice 3: Yeah, I'll

[0:34:09] Voice 9: be looking to Sonia to help with the right, correct writing.

[0:34:14] Voice 9: The Comox Valley Regional District wants to know specifically that the local Islands Trust,

[0:34:22] Voice 9: local trust committee supports implementing this.

[0:34:25] Voice 9: They're reluctant to provide the money towards doing the initial work.

[0:34:30] Voice 9: if down the road the local trust committee decides we're not going to do it. They would like to know

[0:34:36] Voice 9: that you are committed to proceed so that they can release some funds.

[0:34:45] Voice 3: Trustee Scott did you have

[0:34:46] Voice 3: another question? Well just further

[0:34:49] Voice 11: to that then I mean Sonia I'm sorry um is there any reason

[0:34:56] Voice 11: why we shouldn't support this or is there a reason why commanders couldn't support the initiative

[0:35:03] Voice 11: especially if they get the grant and the grant could go a long way towards providing some of

[0:35:08] Voice 11: the work it sounds to me like from the way margaret presented a lot of the work that needs

[0:35:12] Voice 11: to be done could maybe be done um with that forty two hundred dollars or six hundred dollars was it

[0:35:18] Voice 11: um so there's i know there was some reluctance it seems so does that take away some of that

[0:35:25] Voice 11: reluctance so

[0:35:28] Voice 4: through the chair you have on your agenda today an item to discuss your current

[0:35:36] Voice 4: projects and your future projects and so this delegation fits in with that discussion which

[0:35:42] Voice 4: might be premature to have it now because you're in the delegation section but to to wait until

[0:35:47] Voice 4: that section of the agenda for you to determine which projects you would like to move forward with

[0:35:52] Voice 4: because planning for the next fiscal starts now and so if you would like to have this as your

[0:36:01] Voice 4: LTC project the small you're permitted to have one small project and one major project I think

[0:36:07] Voice 4: it's major minor is the terms we're using so this might be considered your minor project

[0:36:13] Voice 4: you would only be permitted to choose one and so if this is the one that you choose for the

[0:36:17] Voice 4: the next fiscal then staff takes direction from the local trust committee depending what you

[0:36:23] Voice 4: determine as the priorities so we would then be resourcing planner time to support that project

[0:36:30] Voice 4: moving forward currently you have a major project underway and slated to extend into the next fiscal

[0:36:36] Voice 4: but you will have capacity to and a small budget to develop a small project as well

[0:36:43] Voice 4: so later in this agenda you can pass a resolution clarifying for staff what your

[0:36:50] Voice 4: projects look like which ones are moving forward and then we can provide some clarity to the

[0:36:59] Voice 4: community on next steps and that might help Hira to submit confirmation to the CVRD for that funding

[0:37:06] Voice 4: in the short term

[0:37:07] Voice 3: does that help okay so we'll

[0:37:16] Voice 11: we'll Margaret we'll move it move it into that

[0:37:19] Voice 11: slot on the agenda for the discussion we're not going to let it die on you thank

[0:37:24] Voice 9: you that's thank

[0:37:25] Voice 9: you appreciate your consideration and your time today great

[0:37:30] Voice 13: thank you for that and uh if everyone's

[0:37:33] Voice 13: had the questions they would like from the presenter we could move on to the next

[0:37:37] Voice 13: section and thank you Margaret for presenting today so that brings us to

[0:37:44] Voice 13: section 7 at 7.1 we have local trust committee special meeting minutes dated

[0:37:50] Voice 13: October 6 2022 for adoption I hope that the trustees have had a look through and

[0:38:02] Voice 13: are satisfied with those minutes you both having been there with no more than

[0:38:07] Voice 13: and certainly I don't know if they're perfectly accurate

[0:38:13] Voice 13: so I'll leave that determination up to you two.

[0:38:17] Voice 13: Trustee Scott and Trustee Allen,

[0:38:18] Voice 13: any concern with those minutes?

[0:38:23] Voice 13: Okay, can we take it by general consent

[0:38:24] Voice 13: to adopt those minutes then?

[0:38:27] Voice 13: Yes.

[0:38:28] Voice 11: Yes.

[0:38:28] Voice 13: Okay, not seeing any opposition to that.

[0:38:31] Voice 13: So next to that 7.2 is the resolutions

[0:38:35] Voice 13: without meeting report dated January 12th, 2023.

[0:38:41] Voice 13: And any questions around

[0:38:44] Voice 3: that report from the trustees?

[0:38:52] Voice 3: Nope.

[0:38:54] Voice 13: Okay, then we will move on to section 7.3.

[0:38:59] Voice 13: There are no advisory planning commission minutes.

[0:39:03] Voice 13: And that brings us to section eight

[0:39:05] Voice 13: and the follow-up action list report dated January 12th, 2023.

[0:39:12] Voice 13: pages 13 to 17 and uh i seem to recall that there is only one of those that is still in

[0:39:24] Voice 13: progress and the rest have been completed and any questions uh about that one that's in progress

[0:39:36] Voice 13: or staff have any updates they would like to to provide today no

[0:39:41] Voice 4: just to be available if there's

[0:39:43] Voice 4: any questions i can sure try to help okay uh

[0:39:50] Voice 3: trustee scott this is

[0:39:52] Voice 11: coming up later in the

[0:39:53] Voice 11: agenda right a more detailed discussion about this oct and then thank you yeah

[0:39:58] Voice 3: we have a section set

[0:40:02] Voice 3: aside for that yeah yeah so i just defer to that section is that acceptable

[0:40:10] Voice 13: you trustee allen

[0:40:13] Voice 13: okay all right that being the case we'll move on to section 9.1 which is a referral from the

[0:40:24] Voice 13: denman island local trust committee uh regarding their bylaw number 228 and 229

[0:40:31] Voice 13: um staff do you have any any background for us on this one yes

[0:40:39] Voice 4: i do i can quickly summarize that

[0:40:41] Voice 4: But these two bylaws are a result of a significant amount of work on Denman Island over the last several years for what was originally their farm plan implementation project and is now an update to the regulations pertaining primarily to land within the agricultural land reserve.

[0:40:58] Voice 4: So it's to bring those regulations in line with provincial changes that were recently in the last few years updated, as well as an opportunity to just provide greater clarity on how the rules apply for agricultural activities on land outside the ALR as well.

[0:41:19] Voice 4: well. So this referral form is part of our process to advise adjacent local trust committees of the

[0:41:27] Voice 4: work that's happening. And so staff are recommending that your interests are unaffected

[0:41:33] Voice 4: by these bylaws. We've reviewed them and would recommend a resolution today that you respond to

[0:41:42] Voice 4: this referral with an interest unaffected response. And then the Denman Local Trust

[0:41:48] Voice 4: committee will receive that at their next opportunity to review this project and move

[0:41:53] Voice 4: forward to public hearing which is the next step for them so it's important that they receive input

[0:41:59] Voice 4: from as many referrals that they have sent out as possible and we're recommending interests

[0:42:04] Voice 4: unaffected thank

[0:42:08] Voice 3: you planner super neck um trustee scott oh yeah i move that we're affected

[0:42:13] Voice 3: accepted by this bio okay

[0:42:19] Voice 13: uh just before we go into the motion of just I saw trustee Allen's

[0:42:23] Voice 13: hand up there and I just wondered if you have a question or whether you were planning to make

[0:42:27] Voice 13: the motion as well I

[0:42:28] Trustee Allen: was planning to make the motion as well

[0:42:29] Voice 13: okay uh can

[0:42:33] Voice 4: I just suggest through

[0:42:34] Voice 4: the chair that the uh reference in the referral to bylaw 228 and 229 is made the Denman Island

[0:42:40] Voice 4: proposed bylaws in your resolution, that would help.

[0:42:47] Voice 11: Have you

[0:42:48] Voice 11: suggested a resolution?

[0:42:51] Voice 4: I sure can if you don't

[0:42:53] Voice 4: have one that you'd like.

[0:42:55] Voice 11: Usually these things come with

[0:42:57] Voice 11: a recommendation.

[0:43:00] Voice 4: Sure, that the Hornby Island Local

[0:43:02] Voice 4: Trust Committee requests staff to advise

[0:43:06] Voice 4: the Denman Island Local Trust Committee that their

[0:43:10] Voice 4: their interests in proposed bylaw number 228 and 229

[0:43:14] Voice 4: are unaffected.

[0:43:16] Voice 3: Thank you.

[0:43:18] Voice 3: So second.

[0:43:20] Voice 13: Thank you, that's moved and seconded.

[0:43:23] Voice 13: And let's just make sure our recorder has got a chance

[0:43:26] Voice 13: to get that motion.

[0:43:30] Voice 10: Yes, I have that.

[0:43:33] Voice 13: Okay, thank you very much.

[0:43:34] Voice 13: So any further discussion?

[0:43:38] Voice 13: Not seeing any, we'll call the question all in favor.

[0:43:43] Voice 13: And that carries.

[0:43:45] Voice 13: Thank you, trustees.

[0:43:49] Voice 13: So that

[0:43:49] Voice 3: takes us on to.

[0:43:57] Voice 3: There's a break

[0:43:58] Voice 4: scheduled at this point.

[0:43:59] Voice 4: There

[0:43:59] Voice 13: is. And perhaps it's a good moment because we are approximately half an hour ahead in the agenda.

[0:44:12] Voice 13: So I leave it to trustees. Would you like to have the break now?

[0:44:16] Voice 13: Now, would you like to do a tackle another piece of business

[0:44:20] Voice 3: before

[0:44:22] Voice 13: the break?

[0:44:27] Voice 3: I see that

[0:44:28] Voice 3: the break is

[0:44:32] Voice 13: scheduled from 1245, but the next item is the official community

[0:44:40] Voice 13: plan review, which I imagine is a fairly big item.

[0:44:45] Voice 13: So I'll leave it to your discretion, trustees, if you want to take a break now.

[0:44:51] Voice 13: or if you'd rather do a bit of work take a break and come back trustee allen

[0:44:55] Trustee Allen: i could take a five

[0:44:58] Trustee Allen: minute break that's it i just have to go shut the door for the dog and do something else okay

[0:45:05] Trustee Allen: should we take trustee scott

[0:45:07] Voice 11: well just to make sure that there may be people on hornby who want

[0:45:14] Voice 11: to come come in when this is on so the time that we're supposed to i don't have the agenda i don't

[0:45:22] Voice 11: what that time was you see what i'm getting at chair peterson well yeah 12

[0:45:27] Voice 13: 20 uh 12 45 to 1 15

[0:45:30] Voice 13: was the scheduled break okay

[0:45:32] Voice 3: yeah i suggest

[0:45:35] Voice 13: take our break now then okay so do you want to have the

[0:45:40] Voice 13: the full half hour now and then come back trustee allen i

[0:45:45] Trustee Allen: just want a five minute break five minute

[0:45:46] Trustee Allen: because usually we have a break like maybe when we started the immediate 10 30 but we've only just

[0:45:51] Trustee Allen: started an hour ago so I don't understand just a quick little constitution break it's it's just

[0:45:57] Voice 13: suggest the times are just suggested anyway I think trustee Scott's trustee Scott um well trust

[0:46:03] Voice 13: trustee Scott's comment about the expectation of the public I think is is the only one that I I

[0:46:09] Voice 13: think is really important that we're here when people expect us to be but so why don't we take

[0:46:15] Voice 13: a short break now then and uh and we'll come back and we'll see how that goes staff does that feel

[0:46:21] Voice 13: okay to you just

[0:46:23] Voice 4: to advise the local trust committee you do have a consultant for the

[0:46:27] Voice 4: official community plan project that will be joining us so i'd like to advise them of the

[0:46:31] Voice 4: change in time if that would be the case as well as the rogers consultant would be participating

[0:46:36] Voice 4: later in the agenda so if we

[0:46:38] Voice 3: do take a lunch break yeah

[0:46:41] Voice 4: later then that would impact their

[0:46:43] Voice 4: participation as well

[0:46:45] Voice 13: okay um i have a suggestion why don't we take a five minute now

[0:46:51] Voice 13: and let's look at the agenda, trustees and staff and myself,

[0:46:56] Voice 13: and we'll see if there's something

[0:46:58] Voice 13: that we might want to look at in the intervening time,

[0:47:01] Voice 13: just skip ahead perhaps and get some work done,

[0:47:04] Voice 13: but try and be on the schedule that we've suggested

[0:47:09] Voice 13: to the folks that are coming in to the consultants.

[0:47:13] Voice 13: Does that seem reasonable?

[0:47:15] Voice 11: Yes, that's a good compromise.

[0:47:16] Voice 11: okay

[0:47:17] Voice 13: let's let's take let's take a five minute recess then and then we'll come back and and uh

[0:47:24] Voice 3: do some more work trustee scott if you're within hearing distance could you please return to the

[0:56:46] Voice 3: meeting ah there you are okay um

[0:57:00] Voice 13: so trustees i'll take some input on this but uh i was looking at

[0:57:05] Voice 13: the agenda and it occurred to me that the section 13 with the reports is uh after the rogers section

[0:57:17] Voice 13: and after the ocp when we expect the consultants so uh if you concur then i thought would that

[0:57:25] Voice 13: would maybe dis disrupt our uh timing the least is to jump ahead to the report section

[0:57:32] Voice 13: section so that we can return at 1.15 to the OCP as planned. Does that seem reasonable? I'm seeing

[0:57:42] Voice 13: some

[0:57:42] Voice 3: nods there. Okay. Well, given that, we have a

[0:57:53] Voice 13: report from the Trust Conservancy dated October

[0:57:57] Voice 13: October 6, 2022, page 42 to 43.

[0:58:05] Voice 3: And is there going to be any staff presentation on this section?

[0:58:18] Voice 3: Nope. Through the chair, those

[0:58:19] Voice 4: reports are there for your information.

[0:58:21] Voice 4: If you have specific questions or direction for staff, then I can take that for you,

[0:58:25] Voice 4: but I won't be introducing any of these.

[0:58:29] Voice 13: Excellent. And then so next at 13.2, we have the applications report,

[0:58:34] Voice 13: date of January 12th, 2023, page 44 to 48.

[0:58:41] Voice 13: Give trustees a moment to look that over

[0:58:43] Voice 13: and see if there's any questions

[0:58:46] Voice 3: for staff there.

[0:59:00] Voice 3: Not hearing any, seeing

[0:59:05] Voice 13: no hands up.

[0:59:06] Voice 13: All right, then we'll move on to 13.3,

[0:59:09] Voice 13: which is the trustee and local expense report

[0:59:11] Voice 13: dated November, 2022.

[0:59:14] Voice 3: Any questions on that from trustees?

[0:59:22] Voice 3: what what page is that uh page 49

[0:59:35] Voice 3: okay and then if

[0:59:45] Voice 13: there's nothing in that then at page 50 to 54 there's

[0:59:49] Voice 13: the adopted policies and standing resolutions at

[0:59:53] Voice 3: item 13.4

[1:00:01] Voice 3: um trustee allen yeah

[1:00:06] Trustee Allen: just on page um 52 the standing resolution the first nation's

[1:00:13] Trustee Allen: relationship building we've really kind of fallen off the rails there and um i know claire frader

[1:00:18] Trustee Allen: director frader um sent us an email regarding acknowledging the new uh chief at comix first

[1:00:28] Trustee Allen: nations that was recently elected and i wanted to say that we really want you know uh elected

[1:00:33] Trustee Allen: to elected official meetings this term more than we've had previously and so i'm not sure whether

[1:00:39] Trustee Allen: this has to be a resolution i just wanted to just a heads up that if you look at a there we go and

[1:00:43] Trustee Allen: write a letter to first nations and and i'm just wondering whether we should make that a separate

[1:00:48] Trustee Allen: motion even though it's already there or whether i just say should we write a letter or is it just

[1:00:54] Trustee Allen: um being redundant because director freighter is already writing a letter so maybe uh planner

[1:01:02] Trustee Allen: Senator Zubinuk, could you advise me on that?

[1:01:08] Voice 4: Thank you, through the Chair.

[1:01:09] Voice 4: My understanding is that Trust Area Services is taking the lead on this,

[1:01:14] Voice 4: but it does not hurt for the Local Trust Committee today to pass a resolution

[1:01:19] Voice 4: requesting that the letter be sent to COMAC's Chief and Council,

[1:01:25] Voice 4: welcoming them to the new term and sharing your meeting schedule

[1:01:30] Voice 4: and any other pertinent information you'd like included in that.

[1:01:34] Voice 4: so that would be reasonable to do can

[1:01:39] Trustee Allen: i do that now now chair peterson yes

[1:01:42] Voice 13: please go ahead i'll

[1:01:44] Trustee Allen: sort of

[1:01:44] Voice 3: muddle along here

[1:01:45] Trustee Allen: um i

[1:01:48] Voice 3: moved that the i'm

[1:01:51] Trustee Allen: not sure the staff or the items well staff

[1:01:53] Trustee Allen: i move that staff through the hornbairn local trust committee write a letter to the comox

[1:01:59] Trustee Allen: First Nations new chief and council introducing trustees and staff and provide a schedule of

[1:02:08] Trustee Allen: local trustee committee meetings for the upcoming year as well as provide an update of current

[1:02:12] Trustee Allen: projects

[1:02:12] Voice 3: and advocacy activities okay

[1:02:19] Voice 13: let's just give a moment to see if uh if our recorder has

[1:02:24] Voice 13: captured that I'll

[1:02:25] Trustee Allen: say Catherine it's on page 52 the

[1:02:28] Voice 3: a basically was slightly edited

[1:02:32] Voice 3: it uh shall i repeat or rinse yes

[1:02:47] Voice 10: if you could repeat i i see what you mean you've got the a b

[1:02:51] Voice 10: c d e of um it's

[1:02:54] Voice 3: just basically a

[1:02:55] Voice 10: it's basically

[1:02:58] Voice 3: a move that the hornby island local trust committee

[1:03:06] Trustee Allen: write a letter to first nations to comox first nations reintroducing trustees and staff and

[1:03:12] Trustee Allen: provide a schedule of local known local trust committee not known sorry let me start again

[1:03:17] Trustee Allen: I move that the Hornby Island Local Trust Committee write a letter to Comox First Nations' new chief and council, reintroducing trustees and staff, and provide a schedule of local trust committee meetings for the upcoming year, as well as provide an update of current projects and advocacy

[1:03:36] Voice 3: activities, period.

[1:03:38] Voice 3: Okay.

[1:03:45] Voice 10: So that would be that the Hornby Island Local Trust Committee requests that staff write a letter to the Comox First Nations new chief and council, reintroducing trustees and staff, and provide a schedule of known local trustee committee meetings for the upcoming year, as well as provide an update of current projects and advocacy activities.

[1:04:09] Trustee Allen: Yes, I'm assuming that congratulations will be in there somewhere.

[1:04:14] Voice 13: Mayor Mrakas, I interject just just just a moment, please trustee Scott can we just let a trustee Alan finish for a moment and then i'd be happy to hear from you

[1:04:24] Voice 3: okay okay

[1:04:26] Voice 13: i'm fine with that, thank you okay

[1:04:28] Voice 11: trustee Scott yes i'd like to start this letter by saying.

[1:04:34] Voice 11: Mayor Mrakas, we'd like to congratulate the new chief and counselors on their recent election that'll be point one and then we'd like to congratulate.

[1:04:45] Voice 11: We'd like to introduce the new staff with the Islands Trust

[1:04:49] Voice 11: that are working with us.

[1:04:50] Voice 11: And then the third point would be that we will update you

[1:04:55] Voice 11: on an ongoing basis on our meetings and agendas,

[1:05:01] Voice 11: something like that.

[1:05:03] Voice 11: Sort of yours, Alex,

[1:05:04] Voice 11: but just a little start with congratulations.

[1:05:09] Trustee Allen: I consider that a friendly,

[1:05:10] Trustee Allen: I was gonna say that I'm assuming all this

[1:05:12] Trustee Allen: will already be in the letter

[1:05:14] Trustee Allen: without micromanaging this motion.

[1:05:16] Trustee Allen: I'm not sure if staff could respond to that but I'm hoping that I did add just afterwards that I

[1:05:23] Trustee Allen: wanted yes as you said congratulations on their election but uh is this already captured in a

[1:05:29] Trustee Allen: letter as it is I'd like to hear that from staff yeah

[1:05:32] Voice 4: I think this resolution that you've already

[1:05:33] Voice 4: proposed is sufficient detail for us and I suspect that the trust area services staff would actually

[1:05:38] Voice 4: be forwarding the draft to you for review prior to sending it off so we can deal with those minor

[1:05:44] Voice 4: or details uh offline if that's okay with you great

[1:05:48] Voice 13: thank

[1:05:49] Voice 4: you thank

[1:05:51] Voice 13: you trustee scott did you

[1:05:53] Voice 13: have a further point no no that's good thank you okay so the motion's been made and trustee scott

[1:06:00] Voice 13: did you want to second the motion okay

[1:06:05] Voice 3: i'll second the motion okay so we have a motion that's been

[1:06:11] Voice 3: seconded any further discussion all right then i'll look for all those in favor and that carries

[1:06:22] Voice 3: I am in favor. Okay.

[1:06:40] Voice 13: So then that brings us to section 13.5, the local trust committee web page.

[1:06:49] Voice 13: Any comment there, Trustee Scott? Did you have your hand up for this or is it just?

[1:06:53] Voice 13: No, sorry. Okay. Anything on the local trust committee web page? Not seeing any raised hands.

[1:07:07] Voice 3: and so our break was scheduled from

[1:07:15] Voice 13: 12 45 to 12 15 i want to respect that staff has

[1:07:21] Voice 13: an expectation and a right to have a break for their lunch um trustees do you feel that we've

[1:07:30] Voice 13: got about a five minute item here that we could do and then have that scheduled break when we

[1:07:37] Voice 13: we expected to I'm just having a look here and

[1:07:43] Trustee Allen: we could talk about the uh future projects report

[1:07:47] Voice 13: okay do you want to look at

[1:07:48] Voice 13: the I was just wondering because I kind of felt like the

[1:07:52] Voice 13: work program might be more than five minutes yeah

[1:07:55] Voice 3: um

[1:07:56] Voice 13: how about now the meeting schedule have you

[1:08:01] Voice 13: both had a good look at the proposed meeting schedule yeah because that seems like if there's

[1:08:07] Voice 13: not a lot of revision there perhaps that's something we could pass in five minutes trustee

[1:08:12] Voice 13: Scott?

[1:08:12] Voice 11: I just thought maybe that the Hefner, you've been shooting around up and down through

[1:08:17] Voice 11: these things. You had it there. I find it really frustrating. Yeah, that one, 11.1. That's one

[1:08:25] Voice 11: that we could do in five minutes. Oh, the correspondence?

[1:08:33] Trustee Allen: Yeah, I brought this forward

[1:08:37] Trustee Allen: because I thought it was a valid point he brought up. I'm not sure where to take this. I'm

[1:08:42] Trustee Allen: I actually would like to hear from staff where they had a chance to look at this and think that it's a valid point and maybe worthy of looking at it further.

[1:08:53] Trustee Allen: I'm not sure, but I put it on there because I thought it was worthy of discussion.

[1:09:00] Voice 11: Yeah, and I do as well.

[1:09:02] Voice 11: that's why i think so sonia maybe you can suggest what what should we should we just pass a motion

[1:09:09] Voice 11: that um um that you bring it to the next meeting for recommendation yeah well

[1:09:18] Voice 4: this would be a land

[1:09:19] Voice 4: use bylaw amendment through the chair that discussion around whether or not you want to

[1:09:24] Voice 4: initiate amendment to your land use bylaw specifically for this one issue or if you want

[1:09:28] Voice 4: to include this with other issues that you're going to be considering in the future other local

[1:09:35] Voice 4: trust committees have excluded cisterns from setbacks to allow for greater flexibility for

[1:09:40] Voice 4: the siting of cisterns on smaller lots so that example already exists across the island stress

[1:09:45] Voice 4: federation in some jurisdictions there are some implications that you might want to consider in

[1:09:50] Voice 4: terms of an analysis so although this doesn't seem like a major issue it still requires staff time

[1:09:57] Voice 4: that you would need to undertake through a land use bylaw amendment process it's a small project

[1:10:03] Voice 4: so that is up to you how you wish to resource and prioritize amendments to your land use bylaw thank

[1:10:15] Voice 3: you for that trustee scott well

[1:10:18] Voice 11: as you pointed out it's a minor it's really a minor point and

[1:10:24] Voice 11: we don't want to put it into the ocp review process because that could take a while yet

[1:10:29] Voice 11: This seems like one we could do, if I'm reading you right, one that can be done relatively

[1:10:35] Voice 11: quickly and simply.

[1:10:36] Voice 11: Is that true?

[1:10:37] Voice 4: It's considered a minor project.

[1:10:40] Voice 4: So it's not a major project, but it would be considered minor in that it does require

[1:10:44] Voice 4: a budget.

[1:10:44] Voice 4: You do have to still conduct a public hearing, community consultation, same process, just

[1:10:50] Voice 4: less to talk about because it's a singular issue and it's just the land use bylaw.

[1:10:55] Voice 4: It's not an official community plan amendment.

[1:10:57] Voice 4: so you do have like when you go back to your project list a current and future this is the

[1:11:03] Voice 4: point in time in the meeting today that you will be directing us we will pick your top priority

[1:11:09] Voice 4: minor project and major project and attempt to resource those with the budget that you currently

[1:11:15] Voice 4: have and the budget that's going to be approved by trust council for the next year the next fiscal

[1:11:20] Voice 4: this would not be completed in this fiscal despite the fact that it's relatively straightforward it

[1:11:26] Voice 4: it would bleed

[1:11:27] Voice 3: into the next fiscal as well.

[1:11:31] Voice 3: Presti Allen?

[1:11:34] Voice 3: Yeah, and then, of course, the minor, minor,

[1:11:36] Trustee Allen: we've already said the heritage overlay, et cetera.

[1:11:42] Trustee Allen: That's already minor.

[1:11:43] Trustee Allen: But we don't know the resource and staff implications

[1:11:47] Trustee Allen: at this point with either of these,

[1:11:49] Trustee Allen: if they happen to go forward, right?

[1:11:51] Trustee Allen: So that's where I'm, how minor is minor?

[1:11:57] Voice 4: It's one project at a time is minor.

[1:11:59] Voice 4: and as

[1:11:59] Voice 4: soon as it's done you move on to the next minor project so

[1:12:02] Trustee Allen: in terms of the the delegation

[1:12:04] Trustee Allen: that was presented earlier if we happen to want to present a motion later on that could be you

[1:12:10] Trustee Allen: know that would be the first minor and would that is that doable within this fiscal year you said

[1:12:15] Trustee Allen: this this one is not but this one with the heritage registry be doable within this fiscal

[1:12:21] Trustee Allen: term depends

[1:12:23] Voice 4: what you don't have any resources in this fiscal for that project for either of these

[1:12:27] Voice 4: as far as I understand your expense budget is in this agenda package so when we get to that one

[1:12:37] Voice 4: you can see what's

[1:12:39] Voice 13: left we actually we actually did go by there already um trustees didn't ask

[1:12:44] Voice 13: any questions at that time but uh that's you know uh one of the issues with us jumping around and

[1:12:50] Voice 13: I apologize it isn't best practice but I'm hoping to make best use of our time here um what it's

[1:12:57] Voice 13: now if i could just for a moment uh trustee allen it sounds to me like if um the local trust

[1:13:04] Voice 13: committee wants to proceed with this and the other one that was mentioned that it would be appropriate

[1:13:11] Voice 13: to um pass a resolution asking for some staff uh analysis of of what sort of time and resources

[1:13:20] Voice 13: this could take and to come back to our next meeting and then we can have a better idea at

[1:13:25] Voice 13: that time uh when it comes to choosing the minor projects um priority that we're gonna uh undertake

[1:13:34] Voice 13: as we go into the next fiscal so with that i'll go over to trustee allen oh

[1:13:40] Trustee Allen: i'm just i'm just uh

[1:13:45] Trustee Allen: mulling that right now uh trustee grant had something just if you want to ask him

[1:13:49] Trustee Allen: what he had to say okay go ahead yeah

[1:13:54] Voice 3: um

[1:13:56] Voice 11: you got your hand waving around there um alex

[1:13:59] Voice 11: it's not

[1:13:59] Trustee Allen: waving it's just static

[1:14:00] Voice 11: um could we put two miners on the list and then if it's a matter

[1:14:07] Voice 11: of funding or staff time of us going to the trust council finance committee and get some

[1:14:16] Voice 11: see if we get some money from them to do it, to get it done.

[1:14:21] Voice 11: I mean, I just find this does,

[1:14:25] Voice 11: I know it all takes time and money and staffing time,

[1:14:28] Voice 11: but just doesn't look like a huge amount of money

[1:14:32] Voice 11: with a budget of $9 million or something

[1:14:35] Voice 11: to find whatever it would cost to get this done.

[1:14:37] Voice 11: I don't get it.

[1:14:39] Voice 11: So Tim, as chair, what do you think?

[1:14:44] Voice 13: Well, I would just,

[1:14:46] Voice 13: i'm going to pass this over to staff in just a second here but i just reiterate that if

[1:14:50] Voice 13: if we make motions to have staff uh provide some analysis around what either this or the other

[1:14:58] Voice 13: proposed minor project are going to require in terms of staffing then

[1:15:03] Voice 13: we can have them both on the projects list and make a choice of prioritizing which takes the minor

[1:15:10] Voice 13: your project place first. So over to planners if you'd like.

[1:15:16] Voice 4: So through the chair, you can

[1:15:18] Voice 4: definitely add both of these to your future projects list. As soon

[1:15:23] Voice 4: as you've got the budget

[1:15:24] Voice 4: confirmed in March by Trust Council, of which you will all be voting on, so it's not like somebody

[1:15:28] Voice 4: else is deciding those budgets, it's you. Once you voted on that and it's confirmed what your

[1:15:36] Voice 4: your minor project budget is, which I understand will be less than $5,000 per local trust committee

[1:15:42] Voice 4: is what's currently being proposed. So then at that point in time, after March fiscal is approved,

[1:15:49] Voice 4: you can determine which project from your current projects list is being switched over to your

[1:15:56] Voice 4: minor active project. And then regardless of which one you choose, we're going to advise you at that

[1:16:06] Voice 4: point in time if what how much can get done within that fiscal for that minor project and a small

[1:16:12] Voice 4: land use bylaw amendment such as the one that's being proposed for the cisterns being addressed

[1:16:17] Voice 4: is a is an example that that could be accomplished within the fiscal with minor engagement we

[1:16:26] Voice 4: couldn't do robust public consultation so we'd be advising you at that point in time whether this

[1:16:30] Voice 4: topic could be contentious could require some more creative approaches to engagement with the

[1:16:35] Voice 4: community you might decide to use your advisory planning commission all those things could be

[1:16:39] Voice 4: laid out in that analysis once you've determined that you want to use that money for the specific

[1:16:44] Voice 4: project so you know definitely today you can when you get to the project list for current projects

[1:16:51] Voice 4: ensure that it reflects your wishes for those two projects to be highlighted and then once you've

[1:16:57] Voice 4: got the budget confirmed you can determine which one you'd like to direct staff to begin work with

[1:17:03] Voice 4: and as soon as that project's done you can switch to another one okay

[1:17:09] Voice 13: thank you sonia uh trustee

[1:17:11] Voice 13: scott did you have a follow-up well

[1:17:13] Voice 11: i think probably alex got his hand there we're probably

[1:17:16] Voice 11: saying the same thing we get both of these projects but just the way you described it there

[1:17:20] Voice 11: son you get them both on the list and then um and then we'll make that decision tim i think

[1:17:27] Voice 11: you said i'd be to make somebody make that motion uh

[1:17:31] Voice 13: yeah i'm just gonna go to trustee allen right

[1:17:33] Voice 13: now yeah

[1:17:35] Trustee Allen: i just want to confirm so what's left in our budget that is the balance from

[1:17:38] Trustee Allen: the consultant's fee for our ocp review is that correct that was that's already 3 000 whatever

[1:17:46] Trustee Allen: is being spent and that balance is just just for that project only correct

[1:17:50] Voice 4: and that's not even up

[1:17:52] Voice 4: to date because they have invoiced december

[1:17:55] Trustee Allen: yeah exactly okay well i'd like to make a motion please

[1:18:01] Trustee Allen: I'd like to move that the Hornby Island Local Trust Committee ask staff for analysis on resources and funding in adding heritage

[1:18:15] Voice 3: registry and, how do we call that one, and cistern, what was it, sorry, cistern.

[1:18:33] Voice 4: Excluding cisterns from the setback requirement.

[1:18:36] Trustee Allen: Yeah, excluding cisterns from the

[1:18:37] Voice 3: setback requirement.

[1:18:38] Voice 3: so is that enough and

[1:18:45] Trustee Allen: and add to the project list and add they've also they're at they're

[1:18:49] Trustee Allen: also providing analysis by the next meeting and adding to our project list so can i katherine can

[1:18:56] Trustee Allen: i sorry bumbling wrong on

[1:18:59] Voice 3: the fly yes

[1:19:04] Voice 10: um that the hornby island local trust committee requests staff

[1:19:08] Voice 10: or that the Hornby Island Local Trust Committee

[1:19:11] Voice 10: ask staff for analysis on resources and funding

[1:19:17] Voice 10: in adding heritage registry and excluding cistern

[1:19:21] Voice 10: from the setback requirement

[1:19:23] Voice 10: and adding to our project list by next meeting.

[1:19:27] Voice 10: Does

[1:19:31] Voice 3: that capture it, Trustee Allen?

[1:19:35] Voice 10: Should I read it again?

[1:19:37] Voice 3: Yeah, I just heard committee adding.

[1:19:41] Voice 10: That the Hornby Island Local Trust Committee

[1:19:43] Voice 10: ask staff for analysis on resources and funding in adding heritage registry and excluding cistern

[1:19:58] Voice 10: from the setback requirements and adding to our project list by next meeting sure

[1:20:10] Voice 3: it gets it

[1:20:13] Voice 13: okay and and before i ask for a seconder i'm just gonna check in with staff

[1:20:20] Voice 13: and make sure that they feel that we've got enough there

[1:20:24] Voice 13: for them to go ahead with.

[1:20:27] Voice 4: I think I understand the intent of your resolution

[1:20:30] Voice 4: is to provide information on the staff resources

[1:20:34] Voice 4: and the funding requirements for each of those projects

[1:20:38] Voice 4: and to add them both to your future projects list.

[1:20:42] Voice 4: So when you're talking about your projects later

[1:20:44] Voice 4: in the agenda today, those two will already be captured.

[1:20:48] Voice 4: Great.

[1:20:48] Voice 4: Okay, thank you.

[1:20:49] Voice 13: Excellent.

[1:20:50] Voice 13: but okay uh so sorry chair sorry go ahead

[1:20:53] Trustee Allen: go

[1:20:54] Voice 13: ahead trustee allen it

[1:20:55] Trustee Allen: might be helpful

[1:20:55] Trustee Allen: with our packages maybe if we actually do have you know this is the minor ones and these are

[1:21:01] Trustee Allen: the major ones and then minor one and two that's it no other numbers afterwards

[1:21:07] Voice 13: just for uh okay um uh the motion i

[1:21:13] Voice 3: was

[1:21:16] Voice 13: just going to say the motion's been made can i have

[1:21:19] Voice 13: a seconder for the motion thank you trustee scott uh any further discussion on the motion uh seeing

[1:21:29] Voice 13: none i'll ask for a show of hands in favor and that's unanimous and so that carries so at this

[1:21:39] Voice 13: point it's 12 53 i think we should recess and give staff the opportunity to have a break and

[1:21:47] Voice 13: lunch and of course trustees if necessary and i'd like us if it's acceptable to everyone i'd

[1:21:53] Voice 13: I'd like us to be back here at 1.15 and we can get into the OCP section and

[1:22:00] Voice 13: respect the time of the consultants that are coming to join us today.

[1:22:04] Voice 13: Does

[1:22:05] Voice 3: that sound good? Excellent. We'll see you back at 1.15.

[1:44:36] Voice 3: rusty scott are you in the room i am okay thank you for rejoining us and

[1:45:06] Voice 13: so we'll reconvene the meeting here and we're going to go to uh section 10

[1:45:15] Voice 13: with and start with 10.1 the comprehensive official community plan review we have a

[1:45:21] Voice 13: staff report at page 21 and um who's going to take this is this you sonia it is for now yes

[1:45:32] Voice 4: thank you through the chair i'm going to assume that you've all read this report and you're

[1:45:38] Voice 4: familiar with the analysis so the focus is on the recommendations and then your discussion with the

[1:45:45] Voice 4: consultants which we have pat maloney patricia maloney available she has now been promoted to

[1:45:51] Voice 4: panelists so you can see her there let me just check to see if sharon is yep and sharon's there

[1:45:56] Voice 4: as well great hi welcome so i would like to just focus the ltc's attention on the recommendations

[1:46:02] Voice 4: in the staff report and allow you for ample opportunity to discuss next steps alternatives

[1:46:09] Voice 4: and any questions that you have for the consultants directly as they are the lead planners

[1:46:15] Voice 4: for your top priority project at this time.

[1:46:19] Voice 4: So at this point, staff are recommending

[1:46:20] Voice 4: that you request the consultant to work specifically

[1:46:25] Voice 4: with scheduling a meeting

[1:46:26] Voice 4: with your advisory planning commission,

[1:46:29] Voice 4: as well as holding a community information meeting

[1:46:33] Voice 4: prior to the end of February to solicit some specific input

[1:46:36] Voice 4: on your short-term vacation rental portion

[1:46:38] Voice 4: of your OCP review project.

[1:46:41] Voice 4: And that a summary prepared by the consultant

[1:46:44] Voice 4: consultant is submitted to the planning staff so that we can provide that to you

[1:46:48] Voice 4: prior to the end of the fiscal identifying more specific policy and regulatory changes that you

[1:46:54] Voice 4: can consider as part of some draft bylaws which would be likely for the next fiscal considered

[1:46:59] Voice 4: for the next fiscal and then we can update your project charter to reflect those deliverables

[1:47:04] Voice 4: and timeline which is important so that it's an accurate living document and it's clear what is

[1:47:10] Voice 4: actually being undertaken so we're happy to discuss these individual recommendations

[1:47:16] Voice 4: after you've had a chance to discuss the project with the consultants and i'll pass it over to

[1:47:21] Voice 4: the chair to facilitate that discussion but i'm here to step in as needed for planning support

[1:47:28] Voice 4: thanks so much thank

[1:47:31] Voice 13: you very much and welcome patricia and sharon um i guess we'll either have

[1:47:39] Voice 13: have any opening remarks you'd like to make or should we go straight to trustees for questions

[1:47:44] Voice 8: thank you we didn't make a presentation uh sonya's staff report i think covers everything

[1:47:49] Voice 8: uh so we're definitely here to answer any questions um and discuss the recommendations with

[1:47:56] Voice 8: you

[1:47:57] Voice 13: wonderful thank you trustees i see trustee allen i saw your hand there please go ahead yeah

[1:48:06] Trustee Allen: Yeah, I think we can all agree that it was an interesting meeting.

[1:48:12] Trustee Allen: It didn't. Yes, I'm glad to see that the consultant also agreed with the fact that, what did you say, was not as successful as.

[1:48:22] Trustee Allen: Yes, I agree. I think a lot of people in the community agreed, and it was very one-sided.

[1:48:28] Trustee Allen: And I do agree with your recommendations that perhaps, you know, it was a bit, you know, yeah, that we should just have, let's just focus on the vacation rentals because that was really what people were at the meeting for.

[1:48:46] Trustee Allen: And the rest of the issues are not on the back burner at this point.

[1:48:50] Trustee Allen: And I want to do this properly. And I think ISTRA and other groups would like to see this kind of get back again and focus predominantly on vacation rentals and the APC recommendations and set aside those other issues at this point, because it's obviously, yeah, a little more important as

[1:49:14] Voice 3: to be ours right now in our community.

[1:49:16] Voice 3: hey thank you

[1:49:22] Voice 13: trustee allen trustee scott anything for you from you for the consultants or general

[1:49:26] Voice 13: comments no

[1:49:28] Voice 11: no i think the two things are it's mostly the recommendations and the budget and

[1:49:35] Voice 11: the timeline

[1:49:36] Voice 3: to complete this hopefully okay thank you trustee allen yeah

[1:49:45] Trustee Allen: grant just reminded

[1:49:46] Trustee Allen: me about the budget so sonia if you could tell us where we're at in terms of what we've spent so far

[1:49:50] Trustee Allen: and what we have remaining with the consultant's budget

[1:49:54] Trustee Allen: and whether the recommendations

[1:49:57] Trustee Allen: in terms of having another second electronic meeting

[1:50:01] Trustee Allen: is that within the budget that we have left over?

[1:50:06] Voice 4: Thank you, through the chair.

[1:50:08] Voice 4: So I understand there's just a little over $5,000 remaining

[1:50:12] Voice 4: in the budget for the consultants

[1:50:15] Voice 4: to undertake some engagement with your APC,

[1:50:19] Voice 4: hold one more electronic meeting

[1:50:21] Voice 4: targeted for that specific topic and provide some specific policy and regulatory recommendations

[1:50:27] Voice 4: back to the LTC based on those two activities and then that would be the end of the fiscal

[1:50:32] Voice 4: that would eliminate your entire project budget there would be no carryover there isn't anyway

[1:50:39] Voice 4: even if there was and then you would need to access the next fiscal budget to determine next

[1:50:44] Voice 4: steps in the project for drafting for legislative review for any further consultation with the

[1:50:49] Voice 4: community that would all have to come from whatever is approved at trust council in march

[1:50:55] Trustee Allen: and the second recommendation of the um consultant scheduling facilitating a meeting with the apc is

[1:51:02] Trustee Allen: that within budget as well well

[1:51:04] Voice 4: that that's part of yeah that's what we're recommending is that

[1:51:07] Voice 4: that meeting is specific in terms of you have already identified the members in the community

[1:51:12] Voice 4: who are to provide you with some specific advice on land use planning matters they've already been

[1:51:18] Voice 4: selected and appointed to that commission therefore they're appropriately prepared to

[1:51:24] Voice 4: conduct that business with the consultant and provide you with a review basically of those

[1:51:30] Voice 4: potential policy or regulatory changes so once you receive them they've already been vetted

[1:51:34] Voice 4: by your APC you have received correspondence I think it was yesterday or today from the community

[1:51:43] Voice 4: community requesting that you expand the scope of who's included with the consultant to do that

[1:51:49] Voice 4: work and so you might want to consider that correspondence as well in your discussion and

[1:51:56] Voice 4: deliberations and what impact that has in terms of the vol the number of people that would be

[1:52:01] Voice 4: involved in this beyond your advisory planning commission members is

[1:52:08] Voice 3: it possible to hear from

[1:52:09] Voice 3: sorry sorry

[1:52:11] Voice 13: i just had a question for planners if that is that that correspondence i take it

[1:52:16] Voice 13: didn't get uh onto this agenda package then the one that you're referring to from very recently

[1:52:22] Voice 13: you

[1:52:22] Voice 4: received it via email so in essence the local trust committee has received it but no we don't

[1:52:27] Voice 4: we don't have capacity to update the agendas with last minute items fair

[1:52:31] Voice 13: enough okay sorry trustee

[1:52:33] Voice 13: alan um

[1:52:34] Trustee Allen: i know i think we've got the chair of the apc in the uh panel out there group i'm just

[1:52:42] Trustee Allen: wondering um whether they're aware of this other request in terms of a lot more community groups

[1:52:48] Trustee Allen: want to be at the this meeting and um how they feel about in terms of you know the more people

[1:52:55] Trustee Allen: are in there sometimes you don't get much done and so that's my concern is yeah the process it's

[1:53:01] Trustee Allen: about process so i was wondering whether um we could hear from wendy burk on this our chair

[1:53:07] Trustee Allen: chair of the apc would

[1:53:10] Voice 4: you like me to promote her chair peterson uh

[1:53:14] Voice 3: yeah i believe i saw a hand up

[1:53:15] Voice 3: there so trustee scott all right what we discussed before was um the fact

[1:53:35] Voice 11: that the hornby public

[1:53:38] Voice 11: could be on attend the apc meetings that was one place they had their input

[1:53:43] Voice 11: And to bring more people into the process to deal with the consultants and the APC I just wonder if that isn't going to bog the process down further there's going to be more opportunity for the public to be involved.

[1:53:59] Voice 11: And hopefully we're going to get a funding we have to do something we want to bring up a business plan to get the funding for stage two of this thing, the next fiscal.

[1:54:08] Voice 11: so we have to put a business plan to the first council to understand tim so to get that do

[1:54:16] Voice 11: so that's that's my concern because i think we had this conversation before

[1:54:21] Voice 11: if i'm remembering rightly alex uh tim of course you wouldn't have been there

[1:54:29] Voice 4: wendy burton's been promoted

[1:54:30] Voice 4: chair peterson excellent

[1:54:33] Voice 13: thank you uh shall i go ahead

[1:54:35] Voice 13: had trustee alan i see your hands going down so let's hear from uh i believe it's it's the chair

[1:54:42] Voice 13: of the apc wendy burton yes

[1:54:45] Voice 5: yes i'm i'm here i can't see that i'm here but i am here thank you

[1:54:51] Voice 5: for giving me an opportunity to participate in this part of the meeting i obviously do not know

[1:54:57] Voice 5: about this uh correspondence you received yesterday but i want to remind the local trustees

[1:55:04] Voice 5: and inform the consultants, and certainly Sonia knows this,

[1:55:12] Voice 5: that members of the community were welcome to attend

[1:55:15] Voice 5: through all of our consideration.

[1:55:18] Voice 5: And specifically, members of the Housing Society,

[1:55:23] Voice 5: members of the HI-SEEC group, and members of HISTRA

[1:55:28] Voice 5: were not only invited to participate,

[1:55:32] Voice 5: but they were they did participate with voice and no vote all the way through the process for

[1:55:39] Voice 5: recommendations five members of the advisory planning commission finished the work and the

[1:55:47] Voice 5: local trustees decided that the four reappointed trustees from that same group would continue

[1:55:53] Voice 5: through this process i believe i don't know who is asking for more representation

[1:56:02] Voice 5: presentation but I believe based on Patricia Maloney's explanation of where much of the money

[1:56:09] Voice 5: has gone that the community has had abundant opportunity to consult we have been silenced

[1:56:17] Voice 5: we cannot communicate with the consultants we can't send documents we can't explain we can't

[1:56:24] Voice 5: to ask questions and my um i and and my my um fellow advisory planning commission members would

[1:56:34] Voice 5: really really appreciate the opportunity to be heard and to have a meaningful conversation with

[1:56:41] Voice 5: patricia and sharon and obviously the public is welcome to uh attend as as observers but

[1:56:50] Voice 5: we have been essentially excluded from this discussion for months now and we would really

[1:56:56] Voice 5: appreciate the opportunity to meet

[1:57:00] Voice 3: with the consultants thank you uh thank you for that

[1:57:08] Voice 3: uh i see

[1:57:09] Voice 13: trustee allen um

[1:57:11] Trustee Allen: oh patricia maloney's hand was up before me i'll defer oh

[1:57:15] Voice 13: i

[1:57:15] Voice 8: pardon me uh patricia thank you thank you very much for having us uh uh chair um peterson

[1:57:24] Voice 8: In our original proposal, we had two meetings with the APC proposed, knowing that they would have background on this, which is one of the reasons why we've put it back in.

[1:57:37] Voice 8: I think it is important to meet with the APC.

[1:57:40] Voice 8: And if there are public members in attendance, that would be terrific.

[1:57:46] Voice 8: But we did have the Zoom.

[1:57:49] Voice 8: We did talk about the short-term vacation rental.

[1:57:52] Voice 8: and I did receive, I can't remember the number offhand, dozens of emails from individuals

[1:57:59] Voice 8: that we responded to. We've also looked at the APC review of the topic. We've looked at Histris

[1:58:07] Voice 8: paper that they submitted. So it's not like we're coming in without any background and we're not

[1:58:16] Voice 8: looking at this as if we haven't got any knowledge of the local community, but we would absolutely

[1:58:21] Voice 8: we welcome a meeting with the advisory planning commission committee

[1:58:29] Voice 3: okay thank you uh trustee

[1:58:32] Voice 3: allen yes i just want

[1:58:35] Trustee Allen: to ask the consultant um in terms of process and timeline you just because

[1:58:41] Trustee Allen: it's one and two would it not be make more sense to meet with the apc before we had the next public

[1:58:48] Trustee Allen: engagement meeting as opposed to meeting them after the fact through

[1:58:54] Voice 8: the chair we could certainly

[1:58:56] Voice 8: put that order in considering um the information that we have had from the community through

[1:59:01] Voice 8: the emails and through the zoom we could definitely meet with the apc first

[1:59:10] Voice 3: yeah thank you trustee scott yes i'm wondering

[1:59:14] Voice 11: if recommendation two covers

[1:59:19] Voice 11: um apc's desire to meet with the consultants do

[1:59:25] Voice 3: you think it covers

[1:59:25] Voice 3: Where's Wendy, Patricia?

[1:59:33] Voice 3: I think

[1:59:34] Voice 8: we put a meeting in there

[1:59:37] Voice 8: and how Wendy as the chair of the APC

[1:59:43] Voice 8: would like to coordinate that,

[1:59:45] Voice 8: how long that meeting is,

[1:59:46] Voice 8: we're completely open to suggestion.

[1:59:49] Voice 8: Okay, so can

[1:59:50] Voice 11: we, March 15th is a,

[1:59:53] Voice 11: what, it's two months away.

[1:59:55] Voice 11: Presumably this needs to happen

[1:59:57] Voice 11: sooner than two months.

[2:00:00] Voice 11: uh i think we should move that forward considerably what do you through the chair

[2:00:06] Voice 4: that was not a date for the meeting that is to ensure that that work is done by the 15th so that

[2:00:13] Voice 4: it informs the final recommendations to the ltc prior to the end of fiscal so it could be any

[2:00:17] Voice 4: time between now and march 15th just to clarify well

[2:00:22] Voice 11: it doesn't it's not what the words say but

[2:00:24] Voice 11: but okay, if that's the intent,

[2:00:26] Voice 11: it says to meet with the project consultant by,

[2:00:29] Voice 11: oh, by, okay, not on by.

[2:00:31] Voice 11: Yeah, by.

[2:00:32] Voice 3: Thank you.

[2:00:33] Voice 11: Okay, that's good.

[2:00:34] Voice 3: Okay, thanks.

[2:00:35] Voice 3: Is that okay, Wendy?

[2:00:43] Voice 3: Trustee Allen?

[2:00:46] Voice 3: Yeah, I

[2:00:47] Trustee Allen: do have concerns with all these groups

[2:00:48] Trustee Allen: that want to be at this meeting

[2:00:49] Trustee Allen: with the APC and the consultant.

[2:00:51] Trustee Allen: I think, frankly, I think it just should be

[2:00:54] Trustee Allen: the APC members and the consultant,

[2:00:58] Trustee Allen: and then the next stage go to the public consultation.

[2:01:03] Trustee Allen: as ABC Chair Burke said,

[2:01:05] Trustee Allen: that they have been there many times

[2:01:08] Trustee Allen: and it may not be appropriate at this particular meeting.

[2:01:11] Trustee Allen: They're going to have a lot of chance

[2:01:12] Trustee Allen: to follow up at the electronic meetings.

[2:01:16] Trustee Allen: And yeah, that's my feelings.

[2:01:22] Voice 13: Hey, thank you, Trustee Allen.

[2:01:24] Voice 13: So I note that we have four recommendations in front of us

[2:01:28] Voice 13: and I'm just wanting to see if the trustees

[2:01:32] Voice 13: are ready to

[2:01:34] Voice 13: make any of those motions?

[2:01:38] Voice 3: I will.

[2:01:40] Voice 3: Please go ahead.

[2:01:45] Voice 3: I move that the Hornbein Local Trust Committee

[2:01:47] Voice 3: request staff...

[2:01:49] Voice 3: No. Yes.

[2:01:51] Trustee Allen: Let's do it again.

[2:01:53] Trustee Allen: I move that the Hornbein Local Trust Committee

[2:01:56] Trustee Allen: request the members of the Advisory Planning Commission

[2:01:58] Trustee Allen: to meet with the project consultant

[2:02:00] Trustee Allen: by March 15,

[2:02:02] Trustee Allen: 2023 to review consultant

[2:02:04] Trustee Allen: recommendations on the OCP

[2:02:06] Trustee Allen: LEB review project

[2:02:07] Trustee Allen: and provide input on priority amendments to the OCP

[2:02:12] Trustee Allen: and LUB for LTC consideration.

[2:02:18] Voice 13: Okay, so moved.

[2:02:19] Voice 13: Do I have a second?

[2:02:20] Voice 13: Thank you, Trustee Scott.

[2:02:21] Voice 13: Any further discussion on this motion?

[2:02:25] Voice 13: Trustee Scott?

[2:02:26] Voice 11: Yes, it says to me, sorry about my earlier, Sonia,

[2:02:35] Voice 11: but is this mean only one meeting

[2:02:38] Voice 11: or could it be whatever they believe it takes?

[2:02:41] Voice 11: well

[2:02:43] Voice 4: the the issue here too is that your consultants are getting paid for every minute

[2:02:50] Voice 4: every hour that they spend with your apc so there may not be sufficient resources for them to

[2:02:55] Voice 4: conduct an electronic community information meeting if it requires three two-hour apc

[2:03:03] Voice 4: meetings so we're going to give some general direction to the consultants and the apc this is

[2:03:10] Voice 4: this is your role is to advise the apc that you're intending for them to have a meeting

[2:03:17] Voice 4: with the consultant to to prioritize those recommendations back to you and if it requires

[2:03:24] Voice 4: more time then we might need to bring this back for your discussion around whether or not there's

[2:03:29] Voice 4: sufficient resources for the other steps that the consultant has to do as part of this contract

[2:03:37] Voice 3: Thank you

[2:03:38] Voice 4: for that, Trustee Allen.

[2:03:39] Voice 3: Oh, sorry, go ahead, Trustee Scott, you have a follow-up.

[2:03:42] Voice 11: Do we leave them to manage that?

[2:03:47] Voice 4: With the caveat that we need to be apprised of any changes that might impact the deliverables of the contract.

[2:03:55] Voice 4: So the consultant has an obligation to stick within the terms of the contract, obviously,

[2:03:58] Voice 4: so they will do that part and advise me if there's any problems with that.

[2:04:03] Voice 4: if it appears that the apc requires a substantial more time of the consultant between now and march

[2:04:09] Voice 4: 15th that would impact their ability to finish the report or to conduct that community information

[2:04:16] Voice 4: meeting then i as the project manager would be advised to that and then i'd have to let you know

[2:04:21] Voice 4: that as well

[2:04:21] Voice 3: thank you trustee allen yeah it's

[2:04:29] Trustee Allen: just sort of following what grap christina scott

[2:04:32] Trustee Allen: was saying system so the time frame so basically when we pass this the staff or is it just the

[2:04:38] Trustee Allen: consultant and aps are going to work out the time frame i imagine one meeting only um a few hours

[2:04:47] Trustee Allen: lots of things can get done when you're focused so um so i'm not sure where where this goes it's

[2:04:52] Trustee Allen: just basically patricia and uh sharon contact dpc directly and that's that and let us know and

[2:05:00] Trustee Allen: staff etc is that how it's going to play out correct

[2:05:04] Voice 4: yeah that's the way we we would do a

[2:05:06] Voice 4: referral or not a referral but we would advise staff would advise the advisory planning commission

[2:05:11] Voice 4: of your resolution today if you do indeed pass number two right now if it's if it's approved

[2:05:17] Voice 4: then i would let the apc know and the next steps would be the consultants and i'm wondering whether

[2:05:25] Trustee Allen: whether it's captioned a motion that we preferred

[2:05:30] Trustee Allen: the consultant meet with the LTC

[2:05:32] Trustee Allen: prior to the public consultation meeting,

[2:05:34] Trustee Allen: but that's why I passed this motion before the other one.

[2:05:37] Trustee Allen: I'm sorry, that's why I-

[2:05:38] Trustee Allen: You

[2:05:40] Voice 4: could either make that explicit amendment

[2:05:42] Voice 4: to the resolution or it's captured in the minutes.

[2:05:45] Voice 4: We're all here.

[2:05:45] Voice 4: We all have received that input.

[2:05:47] Voice 4: If the LTC concurs with Trustee Allen's request,

[2:05:51] Voice 4: then we'll just take that as direction.

[2:05:55] Voice 3: Okay, thank you.

[2:05:58] Voice 13: Trustee Scott, do you have a comment on the timing? Would you also prefer that it's prior to the February 28th community information meeting?

[2:06:09] Voice 3: Yes.

[2:06:12] Voice 13: Okay, so I feel we have some concurrence here then. So there's no need to amend the motion, as I understand it.

[2:06:23] Voice 13: So if there's no further discussion on the motion, I will call the question. All those in favor, please raise your hands.

[2:06:32] Voice 13: okay that is unanimous thank you very much so we have uh recommendation one three and four

[2:06:39] Voice 13: remaining there trustee ellen

[2:06:41] Trustee Allen: i'd like to just move one other motion out of those recommendations

[2:06:45] Trustee Allen: and that's it and i move that the horn beyond local trust committee request staff

[2:06:51] Trustee Allen: to work with the consultant to schedule and advertise a second electronic community

[2:06:57] Trustee Allen: community information meeting prior to February 28, 2023, but after the Advisory Planning

[2:07:09] Trustee Allen: Commission meeting to solicit public input on options to regulate

[2:07:13] Voice 3: short-term vacation rentals.

[2:07:20] Voice 3: So Catherine, I just added that. Okay, I've got that. Can I hear it?

[2:07:32] Voice 10: Yes, that the Hornby Island

[2:07:34] Voice 10: Local Trust Committee requests staff to work with the consultant to schedule and advertise a second

[2:07:40] Voice 10: and electronic community information meeting prior to february 28 2023 but after an advisory

[2:07:50] Voice 10: planning commission meeting with consultants to solicit public input on options to regulate

[2:07:55] Voice 10: short-term vacation rentals i

[2:07:59] Voice 3: would just add the advisory planning commission

[2:08:01] Voice 3: okay

[2:08:07] Voice 10: so just but after the apc meeting after the advisory planning commission meeting

[2:08:15] Trustee Allen: yeah you said a you had said a advisory planning commission i just thought the

[2:08:19] Trustee Allen: planning stickler i'm an editor oh

[2:08:24] Voice 10: okay but you still want the but after because i've got um

[2:08:29] Voice 10: okay that the hornby island local trust committee requests staff to work with a consultant to

[2:08:34] Voice 10: schedule and advertise a second electronic community information meeting prior to february

[2:08:39] Voice 10: 28th 2023 comma but after the apc meeting comma to solicit public input on options to regulate

[2:08:51] Voice 10: short-term vacation rentals is that right yeah

[2:08:55] Voice 3: does that um work for you sonia yes that's fine

[2:09:02] Voice 3: that's sufficient direction okay yeah thank you okay

[2:09:07] Voice 13: so moved and do i have a seconder

[2:09:09] Voice 13: Thank you, Trustee Scott. Is there any further discussion on this motion? I'm not seeing any, so can I have a show of hands in favor, please?

[2:09:28] Voice 3: And that

[2:09:28] Voice 13: carries unanimously. Thank you, Trustees.

[2:09:34] Voice 3: Oh, I see

[2:09:35] Voice 13: your hand just went down, Trustee Allen.

[2:09:38] Voice 13: so there are two

[2:09:39] Voice 13: sorry i was just going to say there's two other recommendations here

[2:09:44] Voice 13: um trustees how do you have uh some direction you would like to take on these additional

[2:09:51] Voice 13: recommendations

[2:09:52] Voice 3: trustee allen well

[2:10:01] Trustee Allen: number three um has the four topic areas and frankly i think

[2:10:06] Trustee Allen: this is all about the vacation rentals right now and we should just put put a hold on the

[2:10:12] Trustee Allen: the other topics so i'm not sure whether

[2:10:17] Voice 3: yeah whether we could

[2:10:21] Trustee Allen: just i could change this and

[2:10:22] Trustee Allen: just say in the s you know in the um vacation rental only area because i just don't think

[2:10:29] Trustee Allen: we're just not gonna have you know time wise it's it's all about vacation rentals right now

[2:10:32] Trustee Allen: and that's the biggest concern all over the community yays and nays and so i'm i don't it's

[2:10:40] Trustee Allen: It's not going to cover the four topic areas right now.

[2:10:42] Trustee Allen: So this is where I'm not sure whether to even pass this or change it.

[2:10:47] Voice 4: Definitely

[2:10:48] Trustee Allen: through

[2:10:50] Voice 4: the chair, that would be easy and fix this to clarify that what you're looking for is specific policy and regulatory changes to advance any amendments to the OCP and LUB related to short-term vacation rentals only.

[2:11:07] Trustee Allen: Trustee Scott, how do you feel about this?

[2:11:09] Voice 3: Number three.

[2:11:12] Voice 3: Trustee Scott, go ahead.

[2:11:13] Voice 3: Yeah, okay, thank you.

[2:11:15] Voice 3: What I read,

[2:11:16] Voice 11: I have my other computer over here.

[2:11:18] Voice 11: What I read here is, okay, there it is there.

[2:11:23] Voice 11: Recommend to advance improvement for the four topic areas.

[2:11:28] Voice 11: Why wouldn't we want that if it can be done by March 31st?

[2:11:32] Voice 11: I mean, that's still two and a half months away.

[2:11:36] Voice 11: Because we haven't really gotten to the ground yet.

[2:11:40] Voice 11: I understand one's a priority, but if this can be done under the existing, if the

[2:11:48] Voice 3: consultant can do it, that's my only question.

[2:12:00] Voice 3: Trustee Allen?

[2:12:02] Voice 3: Well, I'm just

[2:12:03] Trustee Allen: wondering whether the consultant even has sufficient information and feedback from the community on those three other topics, frankly, because of the fact that that electronic meeting was very, you know, vacation rental centric.

[2:12:16] Trustee Allen: And so I'd like to hear from the consultant and possibly the chair of the ABC, actually, on this one, because

[2:12:24] Voice 3: I'm not informed yet to make a decision here.

[2:12:32] Voice 3: Patricia, did you want to make a comment there?

[2:12:36] Voice 8: Through the chair, we did raise the other topics in the original engagement, virtual engagement.

[2:12:44] Voice 8: We have done research on all of those topics.

[2:12:47] Voice 8: We have made suggestions and recommendations to staff on how to proceed with those other topics, and they certainly weren't as controversial as the short-term vacation rental.

[2:13:03] Voice 8: I believe that we could, in number three, provide direction for those four topic areas.

[2:13:12] Voice 8: And should staff or the local trust committee require any additional information, you may look at that as in the next fiscal year.

[2:13:23] Voice 8: But I think we could provide you with at least preliminary direction in that summary report.

[2:13:33] Voice 3: Okay, thank you. Trustee Scott?

[2:13:35] Voice 3: I think that would be very valuable.

[2:13:38] Voice 11: Also, there will be more, as you said, you didn't get quite as much input on this one as you did on the short-term vacation rentals, but you still got some.

[2:13:49] Voice 11: And if you came up with a preliminary report and we got draft OCP and bylaws out of it, there's still more public hearings coming up when it can be amended, right?

[2:13:58] Voice 11: Right. So it's not like what you would come up with now is the end of the ballgame or whatever process.

[2:14:05] Voice 11: So there's still more opportunity out there. I think it would be helpful to get that done as soon as we can, Alex.

[2:14:10] Voice 11: That's why I was kind of thinking to keep keep that one in there.

[2:14:15] Voice 11: Yeah. And

[2:14:15] Trustee Allen: don't get me wrong, Patricia. I know you covered what you could on the other areas in that meeting.

[2:14:21] Trustee Allen: And yeah, so let's just go for that.

[2:14:24] Trustee Allen: that's uh so i move that um that a summary report be prepared by a consultant and submitted to

[2:14:31] Trustee Allen: planning staff by i'm not sure about all these dates where they work out but i'll just say them

[2:14:35] Trustee Allen: by march 30th 2023 to clearly identify specific policy and regulatory changes recommended to

[2:14:43] Trustee Allen: advance improvements to the official community plan and landry's bylaw in the four topic areas

[2:14:48] Trustee Allen: is included in the ocp leb review project

[2:14:51] Voice 14: thank

[2:14:55] Voice 3: you trustee scott second it uh any further

[2:14:59] Voice 3: discussion on this motion not

[2:15:04] Voice 13: seeing anything i'll call for the question uh hands all those

[2:15:07] Voice 13: in favor

[2:15:08] Voice 3: please and that carries unanimously as well okay so uh trustee

[2:15:23] Trustee Allen: allen did you have

[2:15:23] Trustee Allen: something further well i thought i could uh move the last motion recommendation

[2:15:30] Trustee Allen: that the Hornby Island Local Trust Committee requests staff to prepare an update to the

[2:15:34] Trustee Allen: Hornby Island Official Community Plan and Land Use By-law Amendment Project Charter

[2:15:38] Trustee Allen: version 2.0, dated September 9, 2022, to reflect the revised timeline and deliverables of the

[2:15:47] Trustee Allen: project.

[2:15:51] Voice 3: Thank you. Trustee Scott, a second? Thank you for that.

[2:15:57] Voice 13: Any further discussion on

[2:15:59] Voice 13: on the motion, not seeing anything,

[2:16:03] Voice 13: I will call for the question.

[2:16:05] Voice 13: Hands

[2:16:06] Voice 3: up all those in favor, please.

[2:16:11] Voice 3: And that carries unanimously.

[2:16:15] Voice 3: Okay, trustees, anything further on this section?

[2:16:20] Voice 3: Trustee Scott?

[2:16:22] Voice 3: Yes, what we did to get the $15,000 glass firm

[2:16:28] Voice 11: to get this work done was we had other power

[2:16:33] Voice 11: put a business plan, I think it was called a business plan

[2:16:35] Voice 11: that went to the trust council in getting into the budget to get the money for this stage now i

[2:16:42] Voice 11: presume we need to do that again to find the money the next fiscal is that if that's so i think what

[2:16:50] Voice 11: we should do now is request a business what do you call it is it a business plan is that what you call

[2:16:56] Voice 11: um that we can take to trust council uh because that's march 20th that we take to that council

[2:17:04] Voice 11: solve to get it approved as part of the budget. Trustee Scott,

[2:17:10] Voice 13: it looks like we have some advice

[2:17:12] Voice 13: from Planner Zupanek.

[2:17:16] Voice 4: Later in your agenda for the projects report, there's an outline that's

[2:17:22] Voice 4: included in that report for how those business cases get moved forward. It is quite an onerous,

[2:17:26] Voice 4: lengthy process, so you have missed the mark for this next fiscal for a future project. What we're

[2:17:33] Voice 4: working towards now is the 2023-2024 fiscal um and that wouldn't be until december that you take

[2:17:40] Voice 4: that to financial planning committee so you already have a request in for march trust council

[2:17:45] Voice 4: that was done that was done last year we will find out in march whether or not it was approved

[2:17:52] Voice 4: and if it was in the order of i think it was eight thousand dollars maybe more um then you

[2:18:00] Voice 4: you can continue with this project or resource those funds towards a different priority

[2:18:08] Voice 4: major project. And you will be asked later in the agenda today to start thinking about a business

[2:18:16] Voice 4: case being developed for the next fiscal. It really does take a long time to get those business cases

[2:18:22] Voice 4: drafted through the financial planning committee and onto an agenda for executive and then trust

[2:18:28] Voice 4: Council. So we are working, but not for this March deadline. This one's already been completed

[2:18:33] Voice 4: and that valuation will be determined in March as to how much you have available for your projects.

[2:18:43] Voice 3: My question is, is $8,000 going to be enough to substantially complete this project

[2:18:54] Voice 3: in

[2:18:56] Voice 11: the new fiscal year?

[2:18:57] Voice 4: It may not be. It depends on what you would like to ensure happens in that

[2:19:03] Voice 4: second phase, if it's just drafting bylaws and going through a legislative review with the minimum

[2:19:08] Voice 4: amount of public consultation, then yes, that would likely be sufficient. If you require more

[2:19:14] Voice 4: in-depth engagement for the consultants to be tasked to do that work, then that budget would

[2:19:21] Voice 4: likely be insufficient for public consultation, more meetings, depends how many revisions. So

[2:19:28] Voice 4: once we know how much you have then we can refine your project charter work plan to meet

[2:19:36] Voice 4: the resources that you have available that's what we have to do for every ltc is sort of refine and

[2:19:41] Voice 4: narrow down the scope so that it matches how much you actually have to

[2:19:45] Voice 3: work with that makes more

[2:19:53] Voice 3: sense

[2:19:53] Voice 13: to you trustee scott we're we've already got a request in for this coming fiscal and uh

[2:20:01] Voice 13: we await March Trust Council and then start working on

[2:20:06] Voice 13: the request for the following fiscal,

[2:20:09] Voice 13: almost immediately after March Trust Council essentially

[2:20:14] Voice 13: as about how it's working now.

[2:20:16] Voice 13: Is there anything for, sorry, go ahead Trustee Scott.

[2:20:24] Voice 13: I can't hear you well.

[2:20:27] Voice 11: You learn as you're going,

[2:20:29] Voice 11: but you don't have time to build into the process

[2:20:32] Voice 11: that's what you've learned so that you can get these things done in a timely manner

[2:20:37] Voice 3: um so

[2:20:42] Voice 3: this probably doesn't fit within any trust processes but i imagine when this um but

[2:20:53] Voice 3: what comes up in trust

[2:20:57] Voice 11: council we could amend that if we needed more money i can hear all kinds of

[2:21:04] Voice 11: naysayers out there right now saying that'll be the worst thing on the planet to try and do right

[2:21:08] Voice 11: tim well

[2:21:10] Voice 13: i can't i can't speak for anyone else on trust council but as i'm sure you've experienced

[2:21:15] Voice 13: there is a certain uh desire to try and uh be more practice more fiscal restraint perhaps than in the

[2:21:24] Voice 13: past and that of course may have impact on various projects and aspirations of various local trust

[2:21:29] Voice 13: committees but

[2:21:31] Voice 3: also i think there's a lot of actual reasons to get these things done too so

[2:21:36] Voice 3: um i

[2:21:38] Voice 11: don't know there's you know there's pros and cons of this but um i don't really have an

[2:21:43] Voice 11: idea what this is the part i find frustrating i don't really know i don't see a timeline with

[2:21:50] Voice 11: budgets to see how how to get this thing done by a certain day it just seems to get

[2:21:57] Voice 11: flow off more further and further into the future i mean this isn't doesn't seem like something

[2:22:02] Voice 11: overly complicated but it looks like it's going to take three years to do it this is what i don't

[2:22:06] Voice 11: get the apc did its work we got some consulting work done no white alex you got to jump in here

[2:22:14] Voice 11: buddy bail me out he and kim i don't want to start being chair but he's got his hand waiting

[2:22:20] Voice 11: and he had

[2:22:22] Voice 13: it well i was waiting

[2:22:23] Voice 11: for you to finish

[2:22:23] Voice 13: speaking trustee scott so

[2:22:25] Trustee Allen: trustee allen okay

[2:22:29] Trustee Allen: grant the hand doesn't move it's very static i don't wave um yeah no i think you're confused

[2:22:35] Trustee Allen: here because what i've got from our conversation is that we do have enough money to do these

[2:22:40] Trustee Allen: particular things which is consultancy is the apc and then we have an electronic public

[2:22:47] Trustee Allen: public information meeting that's that and then we have our two minors maybe we can get those done

[2:22:52] Trustee Allen: and when those are done then we can look at another thing that's what i'm looking at right

[2:22:58] Trustee Allen: and then basically call me naive or i'm an optimist with a healthy sense of paranoia that

[2:23:03] Trustee Allen: i think we can get this done with consultants and and hopefully the community will not be happy um

[2:23:14] Trustee Allen: no i just it's all about process i think let's just go for this route and see what

[2:23:18] Trustee Allen: But, you know, I'm hopeful that we can get through this particular stage and then look at our miners and then add some new stuff.

[2:23:27] Trustee Allen: But, you know, I'm just very cognizant of just having way too many projects.

[2:23:31] Trustee Allen: And I know it's really frustrating when we have all these things we want to get done and they don't get done.

[2:23:35] Trustee Allen: So the less we have and the more we can do.

[2:23:40] Voice 3: That doesn't help you, I'm sure.

[2:23:43] Voice 3: Well,

[2:23:44] Voice 13: thank you, trustees.

[2:23:44] Voice 13: Are we ready to move on to the next item?

[2:23:49] Voice 13: Yes.

[2:23:51] Voice 13: Okay.

[2:23:51] Voice 13: Okay. Well, then I will thank Patricia and Sharon for joining us and Wendy as well. Oh, you're just waving goodbye, Sonia.

[2:24:00] Voice 14: Yes.

[2:24:02] Voice 13: Sorry,

[2:24:02] Voice 14: I thought you were trying

[2:24:03] Voice 13: to get my attention for a moment. Okay, so thank you both for joining us and Wendy from the APC as well.

[2:24:11] Voice 13: Thank you.

[2:24:12] Voice 13: we will move on to our next items we looked at 11.1 the letter there so that brings us to section 12

[2:24:27] Voice 13: the new business and starting with 12.1 local trust committee meeting dates for 2023 for

[2:24:35] Voice 13: consideration starting on page

[2:24:36] Voice 3: 29. i'm just going to navigate there

[2:24:47] Voice 14: so

[2:25:03] Voice 3: there is uh

[2:25:05] Voice 13: suggested dates there and uh recommendation and uh let's hear from trustee allen

[2:25:13] Voice 13: i'm just going to make a motion okay

[2:25:16] Voice 3: my

[2:25:18] Trustee Allen: moves at the hornby and local trust committee schedule

[2:25:20] Trustee Allen: its regular business meetings on the following dates in 2023 march 24th may 5th june 16th

[2:25:26] Trustee Allen: september 8th and november 3rd is

[2:25:31] Voice 13: that a second trustee scott all

[2:25:33] Voice 3: right any further discussion

[2:25:37] Voice 3: on the motion that trustee allen and

[2:25:44] Trustee Allen: i'm figuring at this point we don't have to worry about in

[2:25:46] Trustee Allen: person electronicness where are we at with that do we have to specify that we want to electronic

[2:25:53] Trustee Allen: how many in person or should we leave this open at this point through

[2:25:58] Voice 4: the chair it would be helpful

[2:25:59] Voice 4: to staff because we do have to do venue bookings and compete with local organizations that are also

[2:26:04] Voice 4: looking to book the same venues that you hold your physical in-person meetings in. Which meetings

[2:26:11] Voice 4: would you like to have electronic or how many of these so that we can try to factor that into our

[2:26:19] Voice 4: bookings and scheduling?

[2:26:22] Trustee Allen: Chair Peterson, you've met with the Dem and I local trust committee

[2:26:26] Trustee Allen: any yet uh

[2:26:30] Voice 13: no i am not their chair oh

[2:26:32] Trustee Allen: sorry okay with what some other island um what's it looking

[2:26:36] Trustee Allen: at is people doing using two in person or i just like to know what other islanders are choosing to

[2:26:42] Trustee Allen: do uh

[2:26:44] Voice 13: so far on salt spring and uh galliano they have opted for all in-person meetings

[2:26:52] Voice 13: um i'll just take a moment and and uh give my position which is that uh especially as a new

[2:27:05] Voice 13: chair for hornby island um i am i'm certainly willing to take direction from the local trustees

[2:27:14] Voice 13: i think that's absolutely appropriate i'm perfectly willing to attend uh meetings in

[2:27:20] Voice 13: person on hornby i think that gives an opportunity for some uh informal discussions with community

[2:27:28] Voice 13: members that may not be as accessible in the electronic format so essentially what i'm saying

[2:27:36] Voice 13: is i'm happy to be there in person and uh and i'm uh willing to take direction of the local trustees

[2:27:44] Voice 13: on what you think is appropriate in terms of the balance between in-person and electronic

[2:27:50] Voice 13: and just state that I'm more than willing to show up in person as often as you deem appropriate.

[2:28:01] Voice 13: So, Trustee Allen?

[2:28:02] Trustee Allen: Yeah, well, I'm sure Trustee Scott can agree with me that in-person is way better.

[2:28:08] Trustee Allen: And there's a lot of people in our island that it's not accessible, their computers.

[2:28:13] Trustee Allen: So, yeah, I'd like to hear from Trustee Scott before I might do another motion or

[2:28:19] Voice 3: a friendly amendment.

[2:28:22] Voice 3: Thank you. I agree. But

[2:28:25] Voice 11: it's good for a lot of people off the island, too.

[2:28:31] Voice 11: And it's also very efficient for staff to not have to travel Gabriel and on the island.

[2:28:38] Voice 11: so um at some point hopefully especially when we get high speed internet when that gets there maybe

[2:28:45] Voice 11: we're going to be able to do them as hybrids right where we can do both so um i'll go along with you

[2:28:52] Voice 11: alex just to have them on the island but there's i just like to keep the door open there's real

[2:28:56] Voice 11: advantages i mean the staff people right now are going to spend four hours instead of two days and

[2:29:04] Voice 11: And Tim, I don't know, you know, it takes you a couple of days to let you, it's too bad, there's advantages you would do on both islands at the same time.

[2:29:11] Voice 11: But, you know, it takes you a couple of days to get over here and back.

[2:29:16] Voice 11: So I don't know, just to keep the door open, that maybe some in the future could be by Zoom or by hybrid.

[2:29:28] Voice 11: So, Sonia, what do you think? Should we book them now just as on Hornby or leave it open?

[2:29:33] Voice 11: or i'll

[2:29:35] Voice 13: just i'll just uh add something there for your information trustee scott

[2:29:40] Voice 13: um for the most part assuming that the hornby ferry is uh well i suppose it's the bain sound

[2:29:47] Voice 13: connector that is most often problematic but assuming that the fairies are running normally

[2:29:53] Voice 13: uh it's conceivable that i could do a hornby meeting in a day trip and uh

[2:30:00] Voice 13: And at most, it would be potentially an overnight for me.

[2:30:04] Voice 13: So, you know, a nice weather with an amenable water taxi, it could be quite flexible.

[2:30:14] Voice 13: So my personal travel considerations, I don't think should factor heavily in your decision making here.

[2:30:23] Voice 13: I think you should do what you feel is most appropriate for your community and for this LTC.

[2:30:30] Voice 13: And I would also just add that unless I'm mistaken, it is much easier to pivot from an in-person meeting to an electronic meeting and almost impossible to do the opposite.

[2:30:50] Voice 13: Yes,

[2:30:51] Voice 4: we're competing with other organizations for that rental space and they fill up quickly.

[2:30:57] Voice 4: so it is better for us to just book these as if they're all in person and then as this term

[2:31:04] Voice 4: progresses you can indicate if you'd like to switch to electronic so

[2:31:12] Voice 13: trustees is that uh have you

[2:31:14] Voice 13: got the direction you'd like in terms of those questions trustee ellen yeah

[2:31:20] Trustee Allen: that's exactly what

[2:31:21] Trustee Allen: i was going to ask so let's just stay with this and then we can change it afterwards because uh

[2:31:26] Trustee Allen: So I've so moved that they're all, they don't say in-person or electronic.

[2:31:32] Trustee Allen: Should we clarify in-person?

[2:31:34] Trustee Allen: Can I do a friendly amendment to that motion and say in-person?

[2:31:38] Trustee Allen: You can,

[2:31:39] Voice 4: it's not necessary, but you can.

[2:31:41] Trustee Allen: Okay, then let's just stay with that motion then.

[2:31:45] Voice 13: Okay, so the motion was made and I believe Trustee Scott has already seconded it.

[2:31:51] Voice 13: and so if there's no further discussion i'll call the question and uh please see a show of hands

[2:31:59] Voice 13: all those in favor and that is unanimously carried again thank

[2:32:09] Voice 3: you trustees trustee scott

[2:32:11] Voice 3: do you have something further um will you go ahead and book the um venues on rmd

[2:32:18] Voice 3: oh did i mute myself you got a little

[2:32:28] Voice 13: bit quiet there but uh i'm

[2:32:31] Voice 11: sorry i totally

[2:32:32] Voice 11: I'm just asking, based on that, will you go ahead and book the venues on R&B?

[2:32:41] Voice 4: That's correct.

[2:32:44] Voice 4: That's the advice.

[2:32:45] Voice 4: That's the resolution that we work with.

[2:32:46] Voice 4: Yep.

[2:32:48] Voice 3: Okay.

[2:32:49] Voice 3: Thank you.

[2:32:49] Voice 3: All right.

[2:32:52] Voice 3: Well, thank you for that, trustees.

[2:32:55] Voice 13: So next is 12.2 is the local trust committee projects and priorities.

[2:33:01] Voice 13: There's a staff report on page 31.

[2:33:05] Voice 3: And Sonia,

[2:33:16] Voice 13: do you have anything to speak to on this report?

[2:33:20] Voice 13: Or should we just await any questions from trustees?

[2:33:24] Voice 4: We can definitely go straight to questions.

[2:33:26] Voice 4: It's pretty self-explanatory.

[2:33:28] Voice 4: And I do recognize that since the databases have been updated across the Federation to reflect the new language,

[2:33:36] Voice 4: which is active projects and future projects versus the old language, which was top priorities

[2:33:44] Voice 4: and just projects, I think it was, that there's been possibly some dropped projects in that

[2:33:52] Voice 4: database upgrade that was flagged by Trustee Allen, if I'm not mistaken.

[2:34:00] Trustee Allen: Yes.

[2:34:00] Voice 4: So what we can do is ensure by resolution of the LTC today that you indicate which projects you would simply like to see in your future projects list, and we will make those updates so that they're accurately reflected in your next agenda package.

[2:34:25] Voice 3: Okay, Trustee Allen?

[2:34:28] Trustee Allen: Yeah, you must have seen my emails this morning

[2:34:31] Trustee Allen: because when I looked at that projects list,

[2:34:33] Trustee Allen: it looked like another committee's project list.

[2:34:35] Trustee Allen: I didn't recognize a lot of it.

[2:34:36] Trustee Allen: And I felt like nothing was there

[2:34:39] Trustee Allen: from what our projects list was in September.

[2:34:42] Trustee Allen: So then I couldn't find my meeting notes

[2:34:45] Trustee Allen: because I got a new computer.

[2:34:46] Trustee Allen: So I had a staff member send it.

[2:34:51] Trustee Allen: And yeah, Sonia, if you could look at that projects list

[2:34:54] Trustee Allen: from september 2022 there's nothing on it's not on there it's it's i don't know what happened to it

[2:35:01] Trustee Allen: it sort of disappeared so i'm not sure what this new projects list is that we have in our package

[2:35:06] Trustee Allen: right now well i

[2:35:10] Voice 13: i kind of feel

[2:35:10] Voice 3: like um she just spoke to that but perhaps she wants to add in

[2:35:15] Voice 3: something there so what i'll do is

[2:35:23] Voice 4: i will share my screen to show that september endorsed project

[2:35:29] Voice 4: project list and the LTC can just indicate that those are all still active for the for future

[2:35:36] Voice 4: projects if that's the easiest way to go and then you can identify if there's any that you want to

[2:35:41] Voice 4: take off that

[2:35:44] Voice 3: sounds like a great idea and fairly simple so

[2:35:51] Voice 13: we'll just wait for that to come up on

[2:35:53] Voice 13: the screen for us here and

[2:35:57] Voice 3: hopefully that addresses uh your concerns and confusion there trustee Allen

[2:36:04] Voice 3: on all right i'm seeing a list coming up so this is uh last year's project report

[2:36:25] Voice 3: and perhaps we could

[2:36:27] Voice 4: just go through them one by each number number one number two number three

[2:36:31] Voice 4: number four i'm just going to scroll down to see there's three pages of projects if you would like

[2:36:35] Voice 4: all of these to be transferred to your future projects list then we just need one resolution

[2:36:40] Voice 4: that these are all still relevant and to be included,

[2:36:45] Voice 4: and then we'll make sure

[2:36:46] Voice 4: that the new database is populated.

[2:36:50] Voice 4: If you wanna take some of these off,

[2:36:52] Voice 3: then just let us know which ones we can remove

[2:36:54] Voice 3: and we'll go from there.

[2:37:07] Voice 3: Trustee Allen?

[2:37:10] Voice 3: Well, yeah, the Ford

[2:37:14] Trustee Allen: Cove consultation,

[2:37:16] Trustee Allen: that's, I think that should still be there.

[2:37:18] Trustee Allen: I know there's already groups in the community

[2:37:21] Trustee Allen: that are sort of being proactive in this area,

[2:37:24] Trustee Allen: we're working with uh moti if i yeah on this but i think trust islands trust should be involved as

[2:37:31] Trustee Allen: well yeah i already the public use area is where the um tower proposal is um that was we were

[2:37:41] Trustee Allen: looking at that for housing and some other things and um so i think that should stay on as well so

[2:37:47] Trustee Allen: i'm not sure if we go through i'd like to hear from grant whether we just go through one by one

[2:37:52] Trustee Allen: And or Grant, how do you feel about one and two?

[2:37:57] Voice 11: Well, Alex, what I know is I think in the four years since I've been a trustee, I'm not sure all of these have been on here, but I know number one has been there.

[2:38:09] Voice 11: Number three has been there.

[2:38:11] Voice 11: I can't remember about number two.

[2:38:12] Voice 11: But if these things have been on there for this long, why do we just keep, why do we keep them?

[2:38:18] Voice 11: I mean, we just heard of two more.

[2:38:19] Voice 11: we added the cistern and the heritage registry do we tag do those come on to here now that's

[2:38:25] Voice 11: correct sorry so sonia could we just like just park them

[2:38:29] Trustee Allen: keep them the

[2:38:31] Voice 4: future projects list is

[2:38:33] Voice 4: a bit of a parking lot that we keep track of for you so that there's some continuity

[2:38:40] Voice 4: each term each political term which is brand new starting right now you have the opportunity right

[2:38:46] Voice 4: right now to refresh this list however you like.

[2:38:50] Voice 4: If you wish to

[2:38:51] Voice 4: keep everything, you sure can,

[2:38:52] Voice 4: but you can change this at any point in time.

[2:38:54] Voice 4: But at the beginning of the term, it sets the tone

[2:38:56] Voice 4: for what are you putting your priorities towards?

[2:38:59] Voice 4: What are you working towards?

[2:39:00] Voice 4: It shouldn't necessarily be a depository

[2:39:03] Voice 4: for all the great things that need to be done,

[2:39:06] Voice 4: but it does provide some memory for the community

[2:39:08] Voice 4: and for the elected officials and staff

[2:39:10] Voice 4: around the priority issues that have been raised

[2:39:13] Voice 4: and need to be addressed through policy

[2:39:15] Voice 4: see your regulatory changes i

[2:39:17] Voice 11: can't see number four can you scroll down a little bit what page

[2:39:21] Voice 11: is that well what page is that by the way

[2:39:23] Voice 4: this

[2:39:24] Voice 13: is that's not in the agenda package no i'm just

[2:39:27] Voice 4: sharing my screen this is an old project report to help clarify why this hasn't been duplicated in

[2:39:33] Voice 4: your in your report that you have

[2:39:36] Voice 3: so

[2:39:37] Voice 4: it might be easier if we just go through them one by one

[2:39:40] Voice 4: because you don't have access to this document

[2:39:42] Voice 4: except for what's on my screen.

[2:39:45] Voice 4: So can I take some direction around numbers one to three,

[2:39:50] Voice 4: for example?

[2:39:50] Voice 4: Do you want these three to continue to show up

[2:39:53] Voice 4: on your project list?

[2:39:54] Voice 4: You can decide in the future

[2:39:55] Voice 4: if you'd like to take them off.

[2:39:59] Voice 3: Trustees, Trustee Allen?

[2:40:02] Trustee Allen: Well, I think I can speak for four terms.

[2:40:05] Trustee Allen: Is that, yeah, we add these to our project list,

[2:40:07] Trustee Allen: but we keep on having curve balls thrown at us constantly.

[2:40:11] Trustee Allen: And then we have to do crisis management

[2:40:12] Trustee Allen: and then they get put on hold.

[2:40:14] Trustee Allen: and then we have to deal with some emerging issue and this is constantly happening and

[2:40:18] Trustee Allen: which is extremely frustrating so yeah we could keep these all on or we could take them off or

[2:40:26] Trustee Allen: we could you know have three we could have two we could have none and we're still we're still

[2:40:32] Trustee Allen: gonna have something you know we got the tower there's the curveball and I bet we're gonna have

[2:40:38] Trustee Allen: another one in the next year so yeah I understand what you're saying Sonia in terms of you know

[2:40:45] Trustee Allen: we're setting up our future here and um i mean i i could see something that i'd be fine just taking

[2:40:54] Trustee Allen: them off we can bring them back again if necessary so other islands do they have are we supposed to

[2:41:01] Trustee Allen: have only three or something if i remember on this list no that's an old

[2:41:06] Voice 4: policy around your

[2:41:07] Voice 4: your current projects which is no longer in effect so now you're permitted one active minor project

[2:41:12] Voice 4: one active major project, and your future projects list can be as long as you want it to be,

[2:41:19] Voice 4: because it reflects all the issues you'd like to address.

[2:41:23] Trustee Allen: Well, we also had downtown, dare I say,

[2:41:26] Trustee Allen: the downtown with the Four Corners. That was on our list. It's not here anymore. I'm not sure

[2:41:30] Trustee Allen: what happened to that. Is that somewhere? No.

[2:41:37] Voice 4: Yeah, so this is April 2022. I think that topic

[2:41:41] Voice 4: that you're just the four corners was september yeah

[2:41:44] Voice 4: probably september so what we'll do is we'll

[2:41:46] Voice 4: pull the september project list as well and see if there's any discrepancies i

[2:41:51] Trustee Allen: actually got that

[2:41:52] Trustee Allen: sent from penny holly it's it's in our emails right now yeah yeah

[2:41:55] Trustee Allen: okay so

[2:41:58] Voice 4: would you like to

[2:41:59] Voice 4: defer this conversation for the next ltc meeting what we'll do is we'll clean up the reports

[2:42:04] Voice 4: make sure the database is populated with everything that you've had and you can make

[2:42:08] Voice 4: this decision at the next meeting because it's not it's not going to impact what we work on

[2:42:13] Voice 4: whereas we still have direction of staff to work on your current project which is the ocplub review

[2:42:18] Voice 4: with the consultants um and we've got direction around adding the uh or we will have maybe if

[2:42:27] Voice 4: you discuss the um heritage registry project we could add that to the project list as well

[2:42:34] Voice 4: and bring it to your next meeting with some clarity around what's on what's off and you can

[2:42:40] Voice 4: make a decision then because it feels a little bit like this is unfair for you to have to be

[2:42:44] Voice 4: looking at a document that's not in your agenda package that

[2:42:50] Voice 13: sounds very sensible to me son yeah

[2:42:53] Voice 13: and then it would also give uh everyone a chance to to look through the list uh before we're uh at

[2:43:00] Voice 13: meeting so that they might actually have might have a sense of what uh they want to have stay

[2:43:07] Voice 13: on and and go off um be able to be a bit more uh efficient to that uh trustees trustee scott

[2:43:16] Voice 11: i'd like to i think the idea go through them one by one right now

[2:43:21] Voice 11: i don't think it's a good idea just to take a lot of time but what i would like i don't also i don't

[2:43:33] Voice 11: want to get it lumped into the next package because we'll end up sort of in the same situation i'd

[2:43:38] Voice 11: like to get it sooner in a separate document sonia because i you know you just you just dug it out

[2:43:44] Voice 11: and send it out now so i think it would be very helpful if you could do the cleanup if you can

[2:43:49] Voice 11: and have the two that we just mentioned uh and even if it's you know not in motion language put

[2:43:56] Voice 11: it on there just so that we're reminded that they're there and the people that brought them

[2:43:59] Voice 11: to us we'll know that they're there we're not having forgotten and if you could do that sooner

[2:44:03] Voice 11: send it out to us i'd really like to look at it separately not buried in the agenda of the next

[2:44:10] Voice 11: ltc meeting if you

[2:44:11] Voice 3: know what i'm getting at

[2:44:19] Voice 3: the um community heritage registry is on that list number 12. okay

[2:44:28] Voice 3: okay so uh is

[2:44:34] Voice 13: there is there uh any difficulty with uh emailing out that consolidated uh list

[2:44:45] Voice 13: to trustees before the next uh agenda package comes well i

[2:44:51] Voice 13: mean i would assume it should

[2:44:52] Voice 13: it

[2:44:53] Voice 4: would still be

[2:44:53] Voice 13: in the agenda package but what i hear uh trustee scott requesting is that maybe

[2:44:59] Voice 13: be you can receive it as also as a discrete document to review yeah and if that's not

[2:45:05] Voice 4: we can do

[2:45:05] Voice 4: that it won't be it won't be much before the next agenda package it would probably

[2:45:09] Voice 4: just be the the two weeks but that's the best we can do that

[2:45:16] Voice 3: seems reasonable to be uh trustee

[2:45:18] Voice 3: um should i move a motion to defer the uh yeah

[2:45:26] Voice 4: so that would be helpful just an ltc resolution

[2:45:28] Voice 4: solution to defer item item

[2:45:33] Voice 3: what is it uh where is it uh uh 12.2 for your next regular business

[2:45:47] Voice 4: meeting and that's enough for us to know that we're going to be capturing

[2:45:53] Voice 3: the other projects

[2:45:54] Voice 3: thank you 12.2 oh yeah okay um all right i move that

[2:46:03] Trustee Allen: the um corn be idle local trust committee

[2:46:07] Trustee Allen: City advise staff to defer 12.2 until March 24th meeting?

[2:46:19] Voice 13: We could just say until our next regular meeting.

[2:46:21] Voice 13: Until

[2:46:21] Trustee Allen: our next regular meeting.

[2:46:24] Trustee Allen: Great, thank you.

[2:46:26] Voice 13: And did you want to second

[2:46:29] Voice 3: that Trustee Scott?

[2:46:31] Voice 3: Yes.

[2:46:34] Voice 13: Okay, we're having issues hearing you again, sir.

[2:46:38] Voice 3: Oh, all right.

[2:46:41] Voice 3: It's

[2:46:41] Voice 13: like there's a very narrow scope

[2:46:42] Voice 13: up when you're right on it you we can hear you great and if you're a little off that we can't

[2:46:46] Voice 13: hear you at all would

[2:46:52] Voice 3: you send me the document as you have it now then please send you the um

[2:47:00] Voice 3: the september project list yeah the most recent one whatever you have whatever you just showed

[2:47:06] Voice 3: now thank you okay and

[2:47:14] Voice 13: is there anything further on this item then no uh would it be i don't think

[2:47:20] Voice 13: I don't think I called the question yet, did I?

[2:47:24] Voice 13: Shall we go ahead and call the question though?

[2:47:26] Voice 13: They're all in favor of the deferral then.

[2:47:29] Voice 13: Please raise your hands.

[2:47:31] Voice 13: And that carries unanimously.

[2:47:34] Voice 13: Thank you, trustees.

[2:47:38] Voice 13: So that brings us to item 12.3.

[2:47:48] Voice 13: Roger Seltower proposal update on page 35 to 40.

[2:47:57] Voice 13: And I believe, Sonia, did you say that we had someone from outside joining us for this portion?

[2:48:06] Voice 4: Correct. Brian Gregg has joined us. He's been promoted to panelist. Hi, Brian.

[2:48:12] Voice 2: Good afternoon.

[2:48:13] Voice 4: And so Brian is a consultant on behalf of Rogers undertaking the community consultation and the application process.

[2:48:22] Voice 4: So this is an opportunity for the local trust committee to formally receive the application from Rogers for the proposed 63 meter tower on Hornby Island and discussion around how the more recently adopted protocol and strategy model strategy that was adopted by the LTC will apply.

[2:48:45] Voice 4: and next steps as the applicant has undertaken community consultation and notification that's

[2:48:52] Voice 4: consistent with the federal requirements and we understand there's significant community interest

[2:48:58] Voice 4: in this application as there was historically for a similar application so this is a great time for

[2:49:04] Voice 4: the LTC to express any concerns as well as potential for consistency with the strategy

[2:49:12] Voice 4: and for the applicant to identify what has been done to date

[2:49:16] Voice 4: and how that has addressed what's already embedded

[2:49:20] Voice 4: in your strategy for the antennas.

[2:49:23] Voice 4: So I'll let the chair facilitate that discussion

[2:49:26] Voice 4: with the trustees and the applicant,

[2:49:28] Voice 4: and I'm here to support in terms of the Islands Trust

[2:49:31] Voice 4: staffing processes and resources that we participate in.

[2:49:34] Voice 4: Thanks.

[2:49:37] Voice 13: Thank you, Sonia.

[2:49:38] Voice 13: With apologies, I'm just going to have to disappear

[2:49:42] Voice 13: uh disappear for like a minute and i will be right back

[2:49:45] Voice 3: uh sorry unavoidable i apologize

[2:50:35] Voice 3: for that everyone i'm i'm back

[2:50:38] Voice 13: now um so we have a a report uh and i was just gonna check

[2:50:49] Voice 13: in with trustees whether you wanted to start with uh hearing from uh mr greg or if you have

[2:50:57] Voice 13: of questions to begin with.

[2:50:59] Voice 13: What's your pleasure, gentlemen?

[2:51:01] Voice 3: Trustee Allen, you're muted, sir.

[2:51:10] Trustee Allen: Yeah, I get that right.

[2:51:11] Trustee Allen: I think we need to address this whole process

[2:51:13] Trustee Allen: and how it went about and how there was

[2:51:16] Trustee Allen: a definite lack of communication here.

[2:51:20] Trustee Allen: I don't want to nitpick.

[2:51:22] Trustee Allen: I just need to know that Formby Island

[2:51:24] Trustee Allen: did have a model strategy for antenna systems.

[2:51:27] Trustee Allen: We voted for it in September.

[2:51:30] Trustee Allen: The proponent was not aware of this.

[2:51:32] Trustee Allen: and so defaulted to the industry notification and so I really need to hear from staff

[2:51:41] Trustee Allen: how we can go back address this do it properly that's what I really need to know sure so through

[2:51:52] Voice 4: the chair this is an opportunity for the consultant to explain to the LTC what has been done to date

[2:51:58] Voice 4: because that is significant in terms of meeting they've exceeded the minimum standards for

[2:52:03] Voice 4: consultation in some cases and so that's important for you to hear and to establish a baseline for

[2:52:10] Voice 4: for what has been completed and how that interfaces with the strategy that's adopted

[2:52:16] Voice 4: and for you to determine what more or if any additional requirements need to be addressed

[2:52:24] Voice 4: prior to your consideration of a concurrence so this doesn't necessarily require us to go back

[2:52:31] Voice 4: and time in any way shape or form there has been progress in terms of consultation and notification

[2:52:36] Voice 4: which is required regardless of the of the strategy but there might be some interest in

[2:52:42] Voice 4: the ltc to hear what um you know where this is at and that's the point of having brian greg available

[2:52:49] Voice 4: today is to provide you with that clarity of where this process is at so that you have some comfort

[2:52:55] Voice 4: or some clarity as to whether or not the next steps need some more time to discuss

[2:53:02] Voice 4: or whether you're ready to do that today.

[2:53:04] Voice 4: So I think that would be a good starting point, Chair Peterson,

[2:53:08] Voice 4: is to identify or allow for Brian Gregg to summarize the consultation that's undertaken

[2:53:14] Voice 4: and how that has met the minimum or exceeded the minimum requirements

[2:53:18] Voice 4: and how that also addresses your strategy that was adopted in September.

[2:53:27] Voice 3: thanks thank you for that um

[2:53:29] Voice 13: oh uh sorry mr greg um i was just going to ask if trustee scott has uh

[2:53:36] Voice 13: any objection to going and hearing from mr greg or or did you want to uh us have something specific

[2:53:43] Voice 13: first trustee scott no

[2:53:47] Voice 11: no i i want to hear the from brian

[2:53:51] Voice 13: okay okay thank you

[2:53:55] Voice 3: okay thank you and

[2:53:56] Voice 13: and questions afterwards.

[2:53:59] Voice 13: Okay, thank you, Trustee Scott.

[2:54:01] Voice 13: All right, Mr. Gregg, please go ahead then.

[2:54:05] Voice 2: Yeah, thanks for having me here today.

[2:54:07] Voice 2: So I guess from the outset,

[2:54:10] Voice 2: having been through a tower proposal on Hornby previously

[2:54:13] Voice 2: for another client, as you all know,

[2:54:15] Voice 2: it was quite a different proposal.

[2:54:17] Voice 2: It was a Telus tower, not even a cell tower,

[2:54:21] Voice 2: was a different type of technology.

[2:54:24] Voice 2: So I bring that up only just to say I was mindful from the outset of trying to do our homework to make sure that we would propose a responsible location that hopefully, to the extent possible, would be supported by the community, as well as the Islands Trust's own land use bylaw.

[2:54:45] Voice 2: So just to kind of take you back to the beginning as to sort of what I was up against so to speak,

[2:54:52] Voice 2: Roger's initial specification for this site pointed to me trying to get a tower right next

[2:54:58] Voice 2: to the co-op and I knew from my prior experiences that that would not have been the type of location

[2:55:06] Voice 2: that the community would have responded well to and so I basically insisted that Roger's re-review

[2:55:15] Voice 2: their concept and consider whether there might be alternative locations you know further set

[2:55:22] Voice 2: back from some of those more visible parts of the community that might be better and then also

[2:55:28] Voice 2: did a bit of an analysis of the land use bylaw talked to some local stakeholders and people I

[2:55:33] Voice 2: know on the island and we arrived at identifying about four locations in the vicinity of basically

[2:55:40] Voice 2: the fire hall and the crown land where we're currently located the first concept just so that

[2:55:45] Voice 2: you are aware because i don't think this has been discussed really in a public venue is we actually

[2:55:50] Voice 2: tried in earnest to put the tower at the fire hall but it's a crown grant and the province wouldn't

[2:55:57] Voice 2: allow us to put the communication site on a crown grant and they have some policy reasons for that

[2:56:03] Voice 2: basically when there's a crown grant it's my understanding that that land is only to be used

[2:56:08] Voice 2: for this explicit purpose that it was granted which is in this case a fire hall and we looked

[2:56:15] Voice 2: at a few other locations generally in that vicinity and i think the reason we were attracted

[2:56:20] Voice 2: to that area other than that it actually does work quite well from a technical standpoint

[2:56:24] Voice 2: as well as through your land use bylaw basically there is existing similar infrastructure

[2:56:30] Voice 2: in the area there's the tower from the radio station across the street albeit you know i

[2:56:35] Voice 2: I acknowledge it's of a different scale, you know, a different type of service that it provides that is there, however, as well as I believe a communication site from the fire hall.

[2:56:46] Voice 2: And so we just sort of thought that, you know, that was a decent launching point for us to begin to talk to the Islanders Trust as well as the province about whether or not this would be a reasonable proposal to start with.

[2:56:59] Voice 2: So this is kind of, that takes us back to sort of how we arrived with this concept from the beginning.

[2:57:06] Voice 2: from there we did some detailed pre-consultations with the ministry of forests lands and natural

[2:57:11] Voice 2: resource operations which is the provincial entity that manages those crown lands where

[2:57:16] Voice 2: we're proposing the site we looked at multiple locations and part of me my i'm doing dad duty

[2:57:23] Voice 2: at the same time here um basically that location checked out uh as one that didn't have any other

[2:57:30] Voice 2: other known applications contrary to some other comments that we've heard there are no other known

[2:57:36] Voice 2: applications for that particular parcel nor any known conflicts for this proposal to move forward

[2:57:42] Voice 2: at least as a proposal so it seemed to be a reasonable candidate to begin to consult the

[2:57:48] Voice 2: community so from there we began to consult the island's trust staff first at the time it was

[2:57:55] Voice 2: heather cower who i had a video conference with as well as a bunch of emails and i think just

[2:58:02] Voice 2: your prior comments what happened here in terms of any lack of understanding of the

[2:58:09] Voice 2: local trust committee model antenna protocol is that that had not been adopted at the time of our

[2:58:17] Voice 2: discussions with heather cower and then of course she departed the islands trust and this file was

[2:58:23] Voice 2: handed over to sonia and so i think it's just through the different staff turnover and and

[2:58:29] Voice 2: frankly the multi-month uh pre-consultation that i went through that maybe there was a bit of a

[2:58:36] Voice 2: the handoff wasn't maybe done as clearly so there was no mal intent there i don't think anybody

[2:58:44] Voice 2: intended to to have any oversights um nonetheless we submitted our our crown application uh we've

[2:58:53] Voice 2: sent referrals to, I think, over 10 First Nations, some of whom we've heard back from,

[2:58:58] Voice 2: including the Comox Nation, which Heather Cowher advised was a key stakeholder amongst others.

[2:59:07] Voice 2: And to get, I guess, to the point, to fast forward to today, we did then go through the

[2:59:12] Voice 2: Innovation, Science and Economic Development Canada default consultation process,

[2:59:18] Voice 2: because we were not aware of there being this local model protocol, so to speak.

[2:59:24] Voice 2: To Sonia's point, that process, if you compare and contrast the model protocol

[2:59:29] Voice 2: to the federal default process that we've gone through,

[2:59:33] Voice 2: they're almost the same in terms of when you break it down

[2:59:36] Voice 2: into the components of what we have to do.

[2:59:39] Voice 2: There's newspaper notices, which through discussions with your trustees,

[2:59:44] Voice 2: We actually did notices in four local publications.

[2:59:50] Voice 2: There's a mail-out, which we can discuss whether or not that needs to be added to in some way.

[2:59:56] Voice 2: So it's a mail-out to within three times tower height is what the...

[3:00:00] Voice 2: the federal process requires we'll have to review more closely with your staff whether we need to

[3:00:04] Voice 2: add to that in any way and then we also although it's not stated in the federal process we did you

[3:00:11] Voice 2: know do a digital public meeting and I know that your model protocol does state a recommendation

[3:00:18] Voice 2: for for some kind of a public meeting or workshop and I think the format of it is sort of up for

[3:00:26] Voice 2: discussion so we did that as well and then in order to bring us into closer compliance with

[3:00:32] Voice 2: the model strategy sonia has recommended that we share this information at your committee here

[3:00:37] Voice 2: today which is why we're here so basically we've now gone through this federal process the the

[3:00:44] Voice 2: comment period for that first part of this closed on the 13th but i've been trying to give everybody

[3:00:50] Voice 2: assurance that that truly is just the start of this proposal frankly when we're proposing

[3:00:57] Voice 2: anything on crown land it on average can take over a year so we're I don't think we're even

[3:01:06] Voice 2: remotely close to being at a decision point just to kind of take the pressure off you know we're

[3:01:13] Voice 2: not in any way trying to give people an impression that the discussion's over and that we're pressing

[3:01:18] Voice 2: for a decision, so that's kind of where we're at.

[3:01:25] Voice 2: I can discuss if you'd like in a moment

[3:01:27] Voice 2: sort of what we've heard to date from the community,

[3:01:31] Voice 2: but maybe I've spoken enough and I'll hand it back

[3:01:35] Voice 2: to you

[3:01:36] Voice 3: all for any questions.

[3:01:42] Voice 3: Thank you, Mr. Gregg.

[3:01:44] Voice 3: Trustees, do you have any questions at this point?

[3:01:51] Voice 3: Trustee Allen.

[3:01:54] Voice 3: Yes, hi, Brian.

[3:01:55] Voice 3: Can you explain the difference between

[3:01:59] Voice 3: crown grant and crown land like what yeah

[3:02:04] Trustee Allen: can you do what's going on with the new firehole

[3:02:07] Trustee Allen: and that program yeah

[3:02:09] Voice 2: definitely so i mean i'm not an expert on on all the types of crown land

[3:02:13] Voice 2: to be honest with you um my only engagement is making applications sometimes on crown land which

[3:02:19] Voice 2: is a fairly small percentage of our sites to be honest with you it's probably i don't know one

[3:02:24] Voice 2: out of every 10 sites or something like that but i have dealt with it before and i did learn a fair

[3:02:29] Voice 2: bit on this particular application um basically uh it's it's my understanding that sort of through

[3:02:37] Voice 2: my prior comments there um like we were more than open to potentially going on to uh the fire hall

[3:02:44] Voice 2: um and i've also explored other other types of uh crown grants in the past um i've encountered

[3:02:53] Voice 2: another one in another file and the province has been quite clear that i guess because those lands

[3:02:59] Voice 2: lands are granted for a particular use, that the entities that are granted that land are

[3:03:06] Voice 2: not to sort of sublease or sublicense it out for other purposes, especially if there's

[3:03:13] Voice 2: any kind of a payment or profit from it.

[3:03:16] Voice 2: They listed some examples for me.

[3:03:18] Voice 2: I seem to recall they mentioned that the Crown Lands Officer alluded to, they've had cases

[3:03:24] Voice 2: is where you know small airports are sometimes crown grant in remote areas and often the

[3:03:30] Voice 2: operators have expressed a desire to have you know like a tenant or a coffee shop or a restaurant or

[3:03:36] Voice 2: something there and they're not even allowed to do that kind of a thing so that's basically my

[3:03:42] Voice 2: understanding of how crown grants work is you know it's only for that specific use which is a fire

[3:03:48] Voice 2: hall i tried to kind of debate that a little bit and said well surely there's ancillary uses there

[3:03:54] Voice 2: already there's you know um communication site for the the fire hall's needs i i believe there's

[3:04:01] Voice 2: probably other utilities such as power and and you know could could we be considered uh something

[3:04:07] Voice 2: similar uh but i was basically told uh that that was a losing debate and to move on respectfully

[3:04:17] Voice 2: So we were then given kind of, we came up with several options and this particular proposal seemed to be the one that at least the Crown had no concerns with us at making

[3:04:36] Voice 3: an application on.

[3:04:42] Voice 3: Okay, thank you. Trustee Scott?

[3:04:44] Voice 3: got i

[3:04:45] Voice 11: think it's no grant is crown lands and granted and somebody's using it for some purpose

[3:04:51] Voice 11: land is generally vacant having

[3:04:55] Voice 3: a little trouble hearing him again look there's sort of a sweet

[3:05:01] Voice 3: spot there grant where is it you're in it now you're in it all right okay so

[3:05:08] Voice 11: crown grant is

[3:05:11] Voice 11: crown lands that have something have been granted to somebody for some use crown land is simply

[3:05:16] Voice 11: vacant crown land that doesn't have preals on it or something but it doesn't it doesn't have

[3:05:21] Voice 11: a specific use design no there's no designated use or ownership of it but i have i have three

[3:05:29] Voice 11: questions brian uh number one can it be some the biggest concern i hear is it's too close

[3:05:40] Voice 11: to the depot and that's what mr uh that's what phil said earlier today it's too close to the

[3:05:48] Voice 11: depot um and it's too close to to that corner there the hall and everything else around there

[3:05:55] Voice 11: the school everything else now there's a lot of vacant crown land up behind there could could one

[3:06:02] Voice 11: of his one of those other four spots i realize roads and everything getting back there is more

[3:06:07] Voice 11: expensive but is it possible to move it further away from where there are existing facilities

[3:06:13] Voice 11: and people living and on the island that that's number one yeah

[3:06:22] Voice 3: i can't come over

[3:06:22] Voice 11: i

[3:06:23] Voice 3: think

[3:06:24] Voice 2: that'd be probably helpful i my my brain is slow sometimes i

[3:06:31] Voice 14: don't

[3:06:32] Voice 2: know if i'll be able to

[3:06:32] Voice 2: memorize the three questions um yeah so with regards to that i mean it hasn't ever really

[3:06:37] Voice 2: been our suggestion that this is necessarily the only place that the tower could be proposed

[3:06:44] Voice 2: however as you can imagine with any location there's trade-offs so you know if there are

[3:06:49] Voice 2: alternatives locations that that that you think might be worth us exploring it would be good to

[3:06:55] Voice 2: know um approximately where those might be um so we can can see if it checks out uh with the crown

[3:07:03] Voice 2: And then, you know, the other comment, as you all know, I've probably alluded to this before, but the further we get away from supporting infrastructure, existing access roads and power, basically the more land we have to clear to build an access road and a power line into the facility.

[3:07:23] Voice 2: So, you know, there's kind of an ecological footprint trade-off, so to speak.

[3:07:27] Voice 2: So we do try.

[3:07:29] Voice 2: It's not just about the cost.

[3:07:31] Voice 2: I know sometimes people interpret it as such.

[3:07:34] Voice 2: Certainly there are cost realities.

[3:07:36] Voice 2: I'm not pretending otherwise, but there is some merit from a land use standpoint to try

[3:07:41] Voice 2: to be at least near, you know, existing roads and power lines so that we're not unnecessarily,

[3:07:46] Voice 2: you know, cutting down trees to build this infrastructure.

[3:07:49] Voice 2: The other thing to consider, and I know it's probably not a popular topic, so I won't sort of press on it too much, but in some ways, there is already existing radio communications infrastructure right there, equally as close, if not closer, to the buildings.

[3:08:05] Voice 2: This proposed facility is about 120 meters, I think, off of Central Road into the subject property.

[3:08:12] Voice 2: So, you know, compared to other similar uses in the area there is already, I would say a fairly substantial setback that's over 300 feet through a forested area.

[3:08:23] Voice 2: So, so there is that too.

[3:08:27] Voice 2: But yeah, we'd be I think open to to exploring any, any specific suggestions.

[3:08:33] Voice 2: suggestions. Just bearing in mind, obviously, the trade-offs and effectively, you know, we couldn't

[3:08:40] Voice 2: commit to it right away. That would require, I guess, everything to be started over, right? We'd

[3:08:45] Voice 2: have to resubmit the application, redo the consultation, re-notify all the First Nations,

[3:08:51] Voice 2: you know, resubmit to the Crown, so on and so forth. So I would say in order to do that,

[3:08:57] Voice 2: it would have to probably have some substantial merit as to you know it being clearly better for

[3:09:05] Voice 2: the vast majority of people but we're not opposed to to reviewing ideas okay

[3:09:11] Voice 3: thank you thank you

[3:09:12] Voice 3: trustee scott is that next question well can you hear me all right now

[3:09:16] Voice 11: yeah yeah in the sweet spot

[3:09:19] Voice 11: as you say yes so you mentioned that you you you've sent a referral out to a number of first

[3:09:27] Voice 11: nations and other agencies can you tell

[3:09:30] Voice 11: me what their response was particularly did you get a

[3:09:33] Voice 11: response from the comox first nation yeah

[3:09:36] Voice 2: yeah so um generally what we do is we would submit a report

[3:09:42] Voice 2: with all the public comments and with any kind of personal information redacted

[3:09:49] Voice 2: but i think i can speak to that one i don't have it all memorized or prepared in front of me but

[3:09:53] Voice 2: But we did receive their response, and please don't quote me.

[3:09:57] Voice 2: I don't want to misconstrue their views.

[3:09:59] Voice 2: I'd rather hand over their actual comments, but it's my understanding it was effectively

[3:10:03] Voice 2: like a non-comment, but reserving the right to assert their rights to the land into the

[3:10:11] Voice 2: future, which is a fairly common response, as you can all probably know through prior

[3:10:16] Voice 2: experiences for First Nations.

[3:10:18] Voice 2: So they're not suggesting by any means that they're absolving their ability to claim the

[3:10:23] Voice 2: land or whatever uh into the future but uh um yeah in our in our books that's usually um how

[3:10:31] Voice 2: would i put it uh maybe as as reasonable of a response as we might expect

[3:10:37] Voice 3: basically we didn't

[3:10:40] Voice 3: say yes

[3:10:41] Voice 2: and they didn't say

[3:10:42] Voice 3: no can

[3:10:44] Voice 2: you hear me all right uh uh barely but i did make that out

[3:10:47] Voice 2: yeah they didn't say yes they didn't say no um but that seems to be quite common at least in

[3:10:53] Voice 2: some of the experiences I've had. It's not necessarily the case that we get like a letter

[3:10:59] Voice 2: of support or, you know, yes, please. You know, sometimes it's just sort of a neutral

[3:11:05] Voice 2: kind of a comment. However, usually if there's opposition, it'll be quite clear.

[3:11:10] Voice 2: That's been my experience, right?

[3:11:13] Voice 11: The other agencies, did you get any response one way or the other?

[3:11:19] Voice 2: From which agencies?

[3:11:20] Voice 11: Other agencies.

[3:11:20] Voice 11: just

[3:11:21] Voice 2: any others um no not really no so we've submitted the application uh they followed up

[3:11:28] Voice 2: just to ask if we wanted to submit more details like for every crown application on on sorry not

[3:11:34] Voice 2: on crown grant i know i didn't answer your prior question very well so on general crown lands that

[3:11:38] Voice 2: have no use designated to them like this we'll ultimately have to submit also a license to cut

[3:11:43] Voice 2: as you i think know probably quite quite well from your experiences so um we haven't done that yet

[3:11:50] Voice 2: you know usually we do that later in the process or once we have some confidence that we're moving

[3:11:55] Voice 2: forward so yeah they followed up i think the file has been reviewed it's been properly submitted

[3:12:02] Voice 2: you know again we've done our referrals proactively but there's plenty plenty of time

[3:12:08] Voice 2: we basically proactively sent those referrals to those first nations on our end just to try

[3:12:15] Voice 2: to help things along and be proactive we think it's the right thing to do and i know the crown

[3:12:20] Voice 2: appreciates that but they still have to send out their own referrals they have their own duty to

[3:12:24] Voice 2: consult and that hasn't even started to the best of my knowledge so i've been that's what i've been

[3:12:28] Voice 2: trying to say to everyone um like basically i've fulfilled part of this process federally although

[3:12:34] Voice 2: i realize we have to top up in certain ways through the model protocol and we're amenable

[3:12:39] Voice 2: to that um but just to give assurance for any folks that think like you know we're close to

[3:12:46] Voice 2: a decision point the provincial process other than us applying there haven't even really the

[3:12:50] Voice 2: best of my knowledge done in your referrals yet so this this is going to drag on longer than we

[3:12:56] Voice 2: would like but uh that might be of a benefit to the community or anyone who thinks that you know

[3:13:01] Voice 2: this is going too fast that's something that we heard you know oh we this was went through the

[3:13:06] Voice 2: holidays and we only have until January to comment and this all seems way too fast and like

[3:13:11] Voice 2: that I see how people have that perception but actually there's we're not even close to

[3:13:17] Voice 2: concluding or requesting a decision and I think that that might actually be a good thing on a

[3:13:25] Voice 2: place like Hornby I know people don't don't want to feel like we're blazing through without proper

[3:13:32] Voice 2: for discussions and and even if we wanted to that ain't gonna happen trustee

[3:13:40] Voice 3: scott you had

[3:13:41] Voice 3: another question i do am i in the sweet spot here where

[3:13:44] Voice 11: where is it

[3:13:45] Voice 13: yeah now you are yeah

[3:13:46] Voice 13: i hear you yeah so

[3:13:48] Voice 11: the third third question here is uh brian i i phoned you about this uh

[3:13:54] Voice 11: there was a meeting on hornby uh in this i think it was early in december before christmas anyway

[3:14:01] Voice 11: way and um in the hall and they requested that i phoned you and asked you to um as soon as you

[3:14:10] Voice 11: could have a meeting on hornby in the hall and on zoom and you said you would take that back

[3:14:17] Voice 11: to rogers to get um direction on that request so can you give us a response on what rogers came

[3:14:27] Voice 11: back to you with sure

[3:14:30] Voice 2: yeah so we we've discussed it and i've sort of had chats as well with a

[3:14:34] Voice 2: number of people um yourself and sonia and and uh quite a number of community members um it's kind

[3:14:43] Voice 2: of a tough one so like in principle um having done a lot of different proposals and consultations

[3:14:48] Voice 2: the first reaction is that it's a reasonable idea to be nice to come meet in person i have certainly

[3:14:54] Voice 2: no personal objection to that and I think it's you know a decent idea and I know some people

[3:14:59] Voice 2: would appreciate that at the same time I think our prior experience on Hornby gives me some pause

[3:15:07] Voice 2: it was fairly disorderly I would say I don't want to exaggerate it that one that wasn't the

[3:15:14] Voice 2: worst meeting I've ever been to but it certainly was one of them you know we basically what we

[3:15:19] Voice 2: typically do and what we try to do there is you know at the request of the community come rent

[3:15:23] Voice 2: rent out a space, put up some poster boards and have staff on hand to walk around the room and

[3:15:29] Voice 2: discuss in kind of a friendly format. Very quickly, people showed up with a megaphone,

[3:15:34] Voice 2: set up chairs in the middle of the room, told us they weren't going to follow the format.

[3:15:38] Voice 2: And, you know, some of them said some fairly disparaging things. All of the content on our

[3:15:44] Voice 2: boards was crossed out at the end of the meeting, we noticed, and there was even with permanent ink

[3:15:48] Voice 2: and there was swear words on them and all this kind of stuff. So, you know, that happened

[3:15:52] Voice 2: specifically on Hornby but you know that no physical harm or anything like that but it

[3:15:57] Voice 2: sort of left me with a fairly I guess disparaging feeling and then more recently there's been other

[3:16:06] Voice 2: meetings elsewhere and not too far away from Hornby I won't get into the details but some of

[3:16:13] Voice 2: these people that are that may be involved in Hornby I have reason to believe from folks that

[3:16:19] Voice 2: that I know have taken it to a more assertive level

[3:16:22] Voice 2: with sort of personal threats of security

[3:16:24] Voice 2: and stuff like this.

[3:16:25] Voice 2: So I don't want to get into it.

[3:16:27] Voice 2: Anyone's welcome to call me and chat about it privately,

[3:16:30] Voice 2: but I have some concerns.

[3:16:33] Voice 2: I think at a

[3:16:34] Voice 2: minimum, it would devolve into a protest

[3:16:37] Voice 2: more than a public information session

[3:16:39] Voice 2: where people would be learning.

[3:16:41] Voice 2: And what you would probably find is that anyone who has,

[3:16:46] Voice 2: probably people that are emotional or against it

[3:16:48] Voice 2: would would be quite assertive and anyone who has a different view would likely feel

[3:16:52] Voice 2: either feel fearful um i've even been told specifically that from some supporters that

[3:16:59] Voice 2: they wouldn't want to come to that meeting um and uh so i just don't think it would be a balanced

[3:17:05] Voice 2: discussion i don't think um i won't name any names but some leadership figures in your community

[3:17:10] Voice 2: have advised me that it it might not even not might not be safe um or or a particularly

[3:17:16] Voice 2: particularly advisable idea and then my final comment is I mean we're even hosting this meeting

[3:17:22] Voice 2: today digitally this is official business so my suggestion would be just to keep things orderly

[3:17:29] Voice 2: and friendly to make sure that it's information sharing maybe if if there is a need maybe we do

[3:17:34] Voice 2: another session like this and get to the bottom of everybody's questions that's my suggestion upon

[3:17:40] Voice 2: upon further reflection,

[3:17:42] Voice 3: but I certainly welcome any feedback.

[3:17:51] Voice 3: Trustee Scott, you're muted.

[3:17:58] Voice 3: Okay, thanks.

[3:17:59] Voice 3: Thanks, Brian.

[3:18:00] Voice 3: So those

[3:18:01] Voice 11: were, you answered the questions.

[3:18:03] Voice 11: I appreciate that.

[3:18:05] Voice 11: So at this point, you're not considering coming to Army

[3:18:08] Voice 11: doing for a bunch of different reasons.

[3:18:10] Voice 11: You're not considering coming to do a public.

[3:18:12] Voice 11: So I mean, if that's your conclusion and fair enough.

[3:18:20] Voice 11: Thank you.

[3:18:20] Voice 2: yeah not not necessarily a conclusion open to discuss it but i have some serious concerns

[3:18:27] Voice 2: and it's not uh contrary to some comments i've heard it's it's not um based on nothing uh if

[3:18:35] Voice 2: you want to talk to me about it privately i can give you some specific examples um most people

[3:18:40] Voice 2: are well intended uh even if people wanted to protest respectfully that would be fine we would

[3:18:45] Voice 2: have no issue with that it's not that we're unwilling to have people ask tough questions

[3:18:51] Voice 2: or even to be strongly opposed um some of it is uh substantially more than that and i yeah i

[3:18:58] Voice 2: shouldn't probably get into it on this call but i i don't think everyone sometimes fully appreciates

[3:19:04] Voice 2: some of the some of the stuff we hear and i don't know if anyone can

[3:19:12] Voice 2: can properly manage that necessarily.

[3:19:18] Voice 2: So we can discuss.

[3:19:20] Voice 2: I don't want to leave anyone with an impression

[3:19:22] Voice 2: that it's because of a lack of willingness or interest.

[3:19:25] Voice 2: It's more out of safety, security,

[3:19:28] Voice 2: and also just making sure that everybody

[3:19:30] Voice 2: that wants to comment actually has an opportunity

[3:19:33] Voice 2: to have their voice heard.

[3:19:35] Voice 2: And well, Director Allen was at that meeting

[3:19:40] Voice 2: on Hornby previously.

[3:19:41] Voice 2: I don't want to put him on the spot.

[3:19:42] Voice 2: but don't feel obligated to comment, but, you know,

[3:19:45] Voice 2: perhaps he may have noticed what we were up against there.

[3:19:52] Voice 2: It was really, that was a relatively mild example.

[3:19:58] Voice 2: It wasn't unsafe, I'm not suggesting that,

[3:20:00] Voice 2: but it certainly wasn't a balanced discussion.

[3:20:05] Voice 2: And yeah, we felt

[3:20:07] Voice 3: fairly disrespected.

[3:20:13] Voice 3: Hey, thank you, trustee Allen.

[3:20:15] Voice 3: I see you've got your hand up.

[3:20:19] Trustee Allen: when you're ordering me on and trustee uh you you lose lots of curveballs and lots of passion

[3:20:25] Trustee Allen: i'll tell you that that's the way it is um i'm interested in the uh you know i'm really upset

[3:20:30] Trustee Allen: that neither grant and i could i mean i tried to get into that meeting that you had online

[3:20:35] Trustee Allen: and i couldn't get in neither of us and um so i i've missed a lot of information that you provided

[3:20:43] Trustee Allen: But I'm interested in what exactly coverage this tower will give.

[3:20:49] Trustee Allen: And also, how many people in Hormey have a Rogers account versus Bell, TELUS, and also people on the other side of the mountain in Jeffrey Park?

[3:21:04] Trustee Allen: Will they actually have coverage, like Ford's Cove?

[3:21:07] Trustee Allen: I just want to know what exactly this tower coverage is going to provide.

[3:21:11] Voice 2: Yeah, good question.

[3:21:13] Voice 2: So with regards to the meeting access,

[3:21:16] Voice 2: it was pretty well attended.

[3:21:18] Voice 2: I think we had around 35 people attend.

[3:21:21] Voice 2: We have the attendance log.

[3:21:22] Voice 2: Wasn't aware of too many people having access issues,

[3:21:26] Voice 2: but yeah, sort of here that you did,

[3:21:28] Voice 2: obviously we really wanted you to be there,

[3:21:30] Voice 2: especially to have the trustees there

[3:21:32] Voice 2: would have been important.

[3:21:34] Voice 2: So just to address that, I think,

[3:21:36] Voice 2: certainly I'd be pleased to share the presentation with you

[3:21:39] Voice 2: and walk you through it.

[3:21:40] Voice 2: and we can absolutely discuss hosting another session.

[3:21:45] Voice 2: Not at all opposed to that.

[3:21:47] Voice 2: It's important everybody knows the information.

[3:21:50] Voice 2: With regards to the number of Rogers customers,

[3:21:53] Voice 2: I'll have to ask Rogers.

[3:21:54] Voice 2: I actually don't know, to be honest with you.

[3:21:58] Voice 2: But the fact is the coverage there is not great currently.

[3:22:04] Voice 2: So Rogers is hoping to improve that.

[3:22:06] Voice 2: The other thing I would say is, to the best of my knowledge,

[3:22:10] Voice 2: which, well, I do know that TELUS is aware of this

[3:22:13] Voice 2: and is reviewing and actively considering

[3:22:15] Voice 2: applying to co-locate or share the structure.

[3:22:19] Voice 2: So I don't want to speak on TELUS's behalf at this time.

[3:22:22] Voice 2: I don't know what the outcome of that will be,

[3:22:24] Voice 2: but I'm putting on the record here,

[3:22:27] Voice 2: they've been notified, they're aware

[3:22:28] Voice 2: and preliminarily have expressed interest.

[3:22:31] Voice 2: So I'm hopeful that that will come to be

[3:22:33] Voice 2: and they also cover Bell as well.

[3:22:37] Voice 2: So that if TELUS comes on,

[3:22:38] Voice 2: it'll be TELUS, Bell, Rogers, and then all the subsidiaries of those entities, right? So that

[3:22:44] Voice 2: would be like KUDO, FIDO, I think Public Mobile, Chatter, and on and on it goes. So it could be

[3:22:54] Voice 2: pretty substantial, especially if there's co-location. And I've heard clearly from many

[3:22:58] Voice 2: that that's a desired outcome here. And we get that. And indeed, I said the federal body we

[3:23:07] Voice 2: work with does require that the carriers um cooperate with tower sharing applications um so

[3:23:14] Voice 2: i've seen some debate about that that you know our our notification package was you know carefully

[3:23:20] Voice 2: worded to not commit to that or something but that's not that wasn't really our intent

[3:23:24] Voice 2: if telesupplies to co-locate they will be offered position on the tower whether or not they take us

[3:23:30] Voice 2: up on it as their business decision so there's that in terms of coverage um basically to the

[3:23:38] Voice 2: best of my knowledge that the main exceptions or areas that might not be covered are the top

[3:23:42] Voice 2: or upper levels of mount jeffrey and then if you get further down close to the water on the point

[3:23:49] Voice 2: of hello park that it might not be reliable service but outside of that where the vast

[3:23:55] Voice 2: majority of households are it looks like the coverage would be greatly improved i can share

[3:24:00] Voice 2: some coverage maps as well um subsequent to this meeting if that's of any interest um

[3:24:08] Trustee Allen: a few follow

[3:24:08] Trustee Allen: up questions chair um have you heard from the radio station our local radio station because

[3:24:16] Trustee Allen: as i understand the tower could cause broadcasting interference and um i'm not sure whether you've

[3:24:25] Trustee Allen: heard from them and what uh what impact that will have yeah

[3:24:28] Voice 2: they they wrote us a letter and i've

[3:24:30] Voice 2: sort of i've i connected them directly with rogers for rogers to comment they could be more

[3:24:35] Voice 2: appropriate but basically you know just preliminarily um there shouldn't be interference

[3:24:41] Voice 2: because they're on a totally different set of radio frequencies it's kind of like that i always

[3:24:46] Voice 2: explain it in layman terms for people um you know like the radio state in your the dial in your car

[3:24:51] Voice 2: when you're listening to the radio station if you turn it to the next station right like they're on

[3:24:55] Voice 2: different frequencies there should be no scientific reason that they should interfere with one another

[3:24:59] Voice 2: so then the radio station's question was could the tower pose like a physical blockage

[3:25:04] Voice 2: i like the steel structure of the tower but i don't think so it's just too far away

[3:25:09] Voice 2: uh for that to realistically happen like there's all kinds of sites you've probably seen them

[3:25:14] Voice 2: yourselves if you're driving down the highway and you look up on a hillside and you'll see two or

[3:25:18] Voice 2: three towers sited directly beside one another they tend to be co-located or clustered in the

[3:25:23] Voice 2: same area and don't cause interference as long as the frequencies are are different i think for the

[3:25:29] Voice 2: radio station over in that direction mount jeffrey is more likely to block their signal than

[3:25:33] Voice 2: the you know a couple meter wide uh lattice tower that's a couple hundred meters away

[3:25:41] Voice 2: but we'll get them a formal response directly from from rogers on that just to give comfort

[3:25:46] Voice 2: but yeah there should be there should be no uh basis for that in my opinion as far as i can tell

[3:25:50] Voice 2: And

[3:25:51] Trustee Allen: in terms, I was under the, understood that a 911 call, if there's no tower that exists on Hornby, that it would automatically, it would go to another tower under a 2G or something that, so let's say you call 911, the tower on Headey, possibly, Texeda or Denman would collect it. Is that correct, that it would go to?

[3:26:20] Trustee Allen: I'm

[3:26:20] Voice 2: not aware of that. No, but I'll have to look into that. I'm not aware of this

[3:26:25] Voice 2: tax data, Laskiti idea, but basically how to just comment on this. Generally, I've learned

[3:26:33] Voice 2: a little bit about this recently. I'm not an expert on 911 calls, but just for your interest,

[3:26:39] Voice 2: even if you, apparently, even if you don't subscribe at all to a wireless network and you,

[3:26:45] Voice 2: so you don't have to pay your phone bill. If you have a cell phone, you could, and it's,

[3:26:49] Voice 2: I guess if it's charged, you can make a call to 911. So that's pretty cool, I think. And

[3:26:59] Voice 2: yeah, so for public safety reasons, there's that service. So you don't even have to be a subscriber

[3:27:03] Voice 2: to any provider to make a 911 call. But however, though, you do, of course, have to be within a

[3:27:08] Voice 2: service area where there is actually coverage to make those calls.

[3:27:12] Trustee Allen: Okay, sorry, two more points.

[3:27:14] Trustee Allen: what

[3:27:17] Trustee Allen: dismayed me is environmental

[3:27:18] Trustee Allen: assessment, it just dismayed me

[3:27:21] Trustee Allen: that wildlife, migratory

[3:27:23] Trustee Allen: birds are not taken into account on this

[3:27:25] Trustee Allen: I have major

[3:27:27] Trustee Allen: concerns and may

[3:27:29] Trustee Allen: among others regarding

[3:27:32] Trustee Allen: the effect of this tower on

[3:27:33] Trustee Allen: migratory birds, barred owls

[3:27:35] Trustee Allen: all the creatures that are living on this island

[3:27:37] Trustee Allen: right now

[3:27:39] Trustee Allen: you're going to obviously have lighting on the tower

[3:27:43] Trustee Allen: 24-7 which I find

[3:27:44] Trustee Allen: is apparently very

[3:27:47] Trustee Allen: birds migrate at nighttime and they the lighting totally confuses them um but unfortunately that's

[3:27:55] Trustee Allen: not part of the uh proposal and i just find i'm just dismayed by it it's all about human beings

[3:27:59] Trustee Allen: but you know we're just visitors on this island and the world and uh i'm just uh my concerns that

[3:28:07] Trustee Allen: hasn't been taken into account with

[3:28:09] Voice 2: this proposal i think no that's a fair concern so so my first

[3:28:13] Voice 2: comment just to the most in the one that i found the most um easy for me to address i suppose is

[3:28:19] Voice 2: marking and lighting so unfortunately it takes transport canada months to give us a response

[3:28:27] Voice 2: on that but we've applied for no marking or lighting and 99 times out of 100 they agree

[3:28:34] Voice 2: with us especially if we're directly beside a taller mountain like mount jeffrey no aircraft

[3:28:42] Voice 2: aircraft should probably be flying that low in that location it would be unsafe for other reasons

[3:28:47] Voice 2: so I would I would imagine it seems to me based on other similar instances unless there's a flight

[3:28:55] Voice 2: path or airport zoning or like an airport runway in the vicinity that which I'm not aware of

[3:29:01] Voice 2: I find it likely that they will not require marking or lighting and I can I'm basing that

[3:29:09] Voice 2: on making hundreds of similar applications you know i obviously we defer to them as the regulator

[3:29:14] Voice 2: it's it's up to them but i it doesn't seem to me like the type of site that would probably require

[3:29:23] Voice 2: any marking or lighting but we do have in our consultation materials of some verbiage around

[3:29:29] Voice 2: you know we will comply with nav and transport candidates requirements but

[3:29:33] Voice 2: it just doesn't seem likely to me in this spot as and as for um environmental concerns

[3:29:40] Voice 2: i mean i'm not an ecologist don't and i don't want to uh to position myself as such

[3:29:47] Voice 2: but we have talked to some environmental qualified environmental professionals on other projects

[3:29:53] Voice 2: and to your point i've been advised that it's sometimes towers

[3:30:00] Voice 2: particular in urban areas where there's already a lot of light and sometimes birds can be confused

[3:30:04] Voice 2: by that it's the the towers with flashing lights that can sometimes cause confusion as well as wind

[3:30:10] Voice 2: towers with turbines on them that can cause you know bird deaths but if you were to walk by any

[3:30:15] Voice 2: sort of typical cell tower at least according to the environmental professionals we've talked to

[3:30:22] Voice 2: we're not aware that there's any substantive evidence to suggest that you know birds are

[3:30:27] Voice 2: colliding or dying or being attracted to a typical cell tower so to speak the other comment would be

[3:30:35] Voice 2: to the best of my knowledge and actually I recently made an inquiry about this from a

[3:30:40] Voice 2: regulatory standpoint cell towers exempt is the wrong word here but cell towers

[3:30:47] Voice 2: generally are not defined as a designated project under the impact assessment act

[3:30:55] Voice 2: uh so it's more like more impactful projects like oil and gas or mining and some of those

[3:31:02] Voice 2: other larger scale linear type developments that require an impact assessment cell towers

[3:31:08] Voice 2: generally speaking unless we're clearly within say like a riparian setback or other designated

[3:31:16] Voice 2: zone generally we're not required to to do any environmental assessments

[3:31:22] Voice 2: not trying at all to dismiss your questions or concerns certainly we could do some more analysis

[3:31:27] Voice 2: but that's what i know um as of this

[3:31:30] Voice 3: time is that uh all of your follow-ups there trustee allen

[3:31:38] Voice 3: yeah i might have more but

[3:31:39] Voice 13: at this point yes thank you okay i'm gonna go to trustee scott then

[3:31:45] Voice 11: one further comment brian as you know

[3:31:47] Voice 3: that um there's a number of people you're

[3:31:50] Voice 11: not in the

[3:31:51] Voice 3: sweet spot sir here is that the sweet spot there you

[3:31:57] Voice 11: go this is a this is a trust computer so where

[3:32:01] Voice 11: is the speaker you know on this think pad where the speaker is i don't know why i'm having this

[3:32:06] Voice 11: problem i haven't had it before i can i think

[3:32:10] Voice 13: if you if you sort of look directly at the middle

[3:32:13] Voice 13: of the screen and speak sort of towards the middle of the screen you should be hitting it

[3:32:18] Voice 13: okay that's the fence and also depending how close you are to the screen

[3:32:24] Voice 13: go ahead sorry okay

[3:32:25] Voice 11: so brian you're aware that um there's some people on hormy have identified that

[3:32:31] Voice 11: site for uh community housing so um there's going to be a fair amount of resistance just on that

[3:32:39] Voice 11: fact alone i think you're aware of that though right yeah

[3:32:43] Voice 3: um that's been an interesting one

[3:32:46] Voice 2: because

[3:32:46] Voice 3: obviously

[3:32:50] Voice 2: we there's a couple thoughts on that i mean certainly we would take no pleasure

[3:32:54] Voice 2: or bride and conflicting with a housing application but the fact is there is no application and

[3:33:02] Voice 2: apparently this has been discussed for a long time it doesn't mean there isn't one being considered

[3:33:07] Voice 2: but we did try to find a location where there hasn't been such an application so it's not that

[3:33:15] Voice 2: we didn't do any due diligence and made some kind of an error i guess we just applied before there

[3:33:20] Voice 2: was any such actual application so i think that's a fact the other comment i would have is it's a

[3:33:28] Voice 2: really large lot i think it's 200 and something acres and our footprint is basically using

[3:33:35] Voice 2: existing access that we can make minor improvements to if any underground power for the vast majority

[3:33:44] Voice 2: of it and then a tiny postage stamp size 15 meter by 15 meter compound less than the size of most

[3:33:50] Voice 2: of the adjacent single family homes so there's no reason in my mind anyway that this parcel

[3:33:58] Voice 2: couldn't accommodate housing and probably numerous other types of developments or activities

[3:34:04] Voice 2: as well as the tower so that that's my comment I think there's plenty of opportunity to accommodate

[3:34:14] Voice 2: all of these uses we definitely don't want to get in the way of of the housing project it sounds

[3:34:21] Voice 2: like a wonderful project and that it's greatly needed and critical for the community i've been

[3:34:26] Voice 2: listening to all those discussions and i've heard from some of the proponents of that

[3:34:31] Voice 2: um and and by the way they haven't made it clear that they're at all opposed necessarily to to the

[3:34:36] Voice 2: tower either um but yeah happy to continue those discussions but really haven't seen anything

[3:34:42] Voice 2: material to suggest that there's there's no building drawings there's no architectural

[3:34:47] Voice 2: actual plans there's no actual proposal submitted so you know for rogers uh what what are we

[3:34:55] Voice 2: supposed to do i guess really um i'd welcome any comments on that but i don't i don't think that

[3:35:04] Voice 2: this there's any way reason or to believe

[3:35:07] Voice 3: that this would

[3:35:07] Voice 2: hinder or prevent a housing development

[3:35:09] Voice 2: is is i guess my my

[3:35:11] Voice 3: respectful comment to that hey trustee alan yeah

[3:35:19] Trustee Allen: i mean really if you if

[3:35:21] Trustee Allen: you had known that we had our model strategy in September then you know you would have come to us

[3:35:27] Trustee Allen: and talked about other locations and you would have known about the housing and just because

[3:35:30] Trustee Allen: there's no plans whatever we've taken 20 years for one housing project to get through and it's

[3:35:38] Trustee Allen: it's extremely frustrating so just because the fact there's no plans or

[3:35:42] Trustee Allen: drawings are at this point doesn't mean it doesn't exist and um yeah it's just um

[3:35:48] Trustee Allen: And I find it really unfortunate the timeframe that, you know, the first time in two years of people taking holidays, we still have people away that have been away since the beginning of November, and that would have a say on this that don't have a chance to.

[3:36:05] Trustee Allen: So I'm just wondering, and also so many people want to know, you know, we are having fiber optics. Yes, it's not a cell tower, it's a different service, but why can't we just put a pause?

[3:36:19] Trustee Allen: on all this and uh wait until our fiber optics gets in yeah

[3:36:26] Voice 2: i think those that's a great question

[3:36:28] Voice 2: and that's a theme that comes up all the time now in my work all over the place um there seems to be

[3:36:33] Voice 2: um in my view it's a i think it's a bit of a misconception i don't mean that in any kind of

[3:36:39] Voice 2: a dismissive way but a lot of people ask um oh you know we're getting fiber um so that's good

[3:36:47] Voice 2: enough

[3:36:47] Voice 14: let's

[3:36:49] Voice 2: just get the fiber but uh the demand kind of speaks for itself uh most folks i think

[3:36:55] Voice 2: it's 110 of canadians have a cell phone like some people have one for business and one personal

[3:37:01] Voice 2: so the demand is there on the network there's no doubt about it and you know fiber doesn't replace

[3:37:09] Voice 2: a need for mobile service and mobile service doesn't replace a need for fiber they're not

[3:37:13] Voice 2: directly competing with one another um you know one doesn't replace a need for the other the fiber

[3:37:19] Voice 2: line to your home or your business isn't going to help you if you're out on your boat or on the

[3:37:23] Voice 2: trails or your car breaks down you need to make an emergency call you know unfortunately a lot of

[3:37:28] Voice 2: people aren't conveniently located right next to their landline or fiber connection when those

[3:37:33] Voice 2: things happen so there's a lot of good reasons to have both mobile service as well as fiber service

[3:37:39] Voice 2: And I would say they're complementary to one another, don't compete with one another directly, and that most communities desire to have both mobile as well as fiber service.

[3:37:51] Voice 2: And just to conclude that, I think that's a wonderful project.

[3:37:54] Voice 2: I hope it goes really well for you guys.

[3:37:56] Voice 2: And yeah, I don't think one should replace

[3:38:01] Voice 3: the other, at least in our view.

[3:38:06] Voice 3: Trustee Allen, did you have something further?

[3:38:08] Voice 3: I'll let you go ahead

[3:38:10] Voice 13: of me, Chair Peterson.

[3:38:12] Voice 13: well thank you for that um so i have a question and this is based on uh some of the correspondence

[3:38:23] Voice 13: that i've been reading uh uh mr craig you're probably aware that uh this is my first hornby

[3:38:30] Voice 13: local trust committee meeting i was uh appointed uh by the chair of trust council just in november

[3:38:37] Voice 13: So this is my very first Hornby meeting, but I have been doing some reading of correspondence and some other materials.

[3:38:47] Voice 13: So one thing that I'm not clear on, and I'm not sure whether you can answer this succinctly or not, or whether staff has some subsidiary information.

[3:38:58] Voice 13: I have heard a dissatisfaction about the fact that the Hornbees consultation protocol, model, strategy, whatever the proper terminology is, and the default Industry Canada one, which was used.

[3:39:21] Voice 13: And I understand that there was a miscommunication or a timing factor in that information not getting to you in a timely manner, which is water under the bridge, and that's unfortunate.

[3:39:34] Voice 13: What I am not clear on is what the industry standard default lacks that is in the Hornby protocol strategy,

[3:39:51] Voice 13: strategy, and whether you feel it would be reasonable to approach making up the difference

[3:40:04] Voice 13: in those public consultation models, whether that's something that you think is doable,

[3:40:13] Voice 13: whether you think that's something that's a reasonable approach. I'm just looking at this

[3:40:20] Voice 13: from, as I say, from the perspective of what I've been privy to in public correspondence and stuff.

[3:40:28] Voice 13: And so it's the one thing that stands out for me that I haven't heard really addressed in this

[3:40:36] Voice 13: conversation. What is the difference? And is there a willingness to make up the difference,

[3:40:43] Voice 13: in other words, to fulfill the Hornby's protocol, despite the fact that, you know,

[3:40:49] Voice 13: to the best of your information at the time you did what you thought was correct so do you want

[3:40:57] Voice 2: me to answer that sonia or or would you like to comment first uh either way

[3:41:04] Voice 4: likely it's yeah you

[3:41:06] Voice 4: can you can go ahead and and we've already talked about notification and things like that but maybe

[3:41:11] Voice 4: it's good to reiterate what those key differences are and um what where the where the room might

[3:41:18] Voice 4: still be for some more customization based on what we've heard yeah

[3:41:23] Voice 2: like I my initial thought

[3:41:25] Voice 2: is we should probably sit down and compare and contrast and see if there are differences I may

[3:41:30] Voice 2: not know the model protocol as well as um uh islands trust me um I haven't been through it

[3:41:38] Voice 2: before um to be honest with you so um I probably don't have uh have it all in my mind um but

[3:41:47] Voice 2: But my initial thought when I did a review of it was that there weren't any substantial differences. However, there are a couple. One thing is, I think it's mostly sort of a recommendation or I don't know if it's a requirement, but it stipulates that we do a public information session or workshop of some kind, which we have done.

[3:42:09] Voice 2: but obviously that can be explored in different ways i know people have asked for in-person

[3:42:14] Voice 2: meetings or you know we've already discussed that matter i think the other aspect in there that i

[3:42:20] Voice 2: need to take a close look at and maybe through sonia is whether we've fulfilled the the

[3:42:28] Voice 2: notification radius requirements so like in the iset process it's tied to the height of the tower

[3:42:35] Voice 2: it's like a three time radius of three times the height of the proposed structure

[3:42:40] Voice 2: and i don't know exactly what it says within the model protocol but there might be a difference

[3:42:47] Voice 2: there um and yeah like it's there's plenty of time here um i i think i'll if i'm reading between the

[3:42:56] Voice 2: lines correctly i think every it's been a hot topic um i think everybody already knows about

[3:43:03] Voice 2: it i would be amazed if anybody that's actually living on hornby island right now hasn't heard

[3:43:07] Voice 2: about this through social media and some of the other means so sure if i need to stuff some more

[3:43:16] Voice 2: envelopes and send out another round in the mail um we can do it to to try to align with that

[3:43:22] Voice 2: protocol or whatever the gaps may be but i don't know that it would really make a material

[3:43:27] Voice 2: difference at this point in terms of people actually knowing about this proposal we have

[3:43:32] Voice 2: heard from about 130 people uh so far which i know is not the entire population and uh but uh it's

[3:43:41] Voice 2: all over facebook um i'm not in there but i have some friends in there and they've sent me some

[3:43:46] Voice 2: screenshots there was a poll it was pretty popular i think about 200 people voted on it i don't know

[3:43:51] Voice 2: if you saw the results of that um and uh yeah we've heard from a lot of people i'll provide

[3:43:57] Voice 2: provide a summary of of that at some point when the timing is is appropriate certainly amenable

[3:44:03] Voice 2: to bridging the gaps where it's there's been absolutely no intent and it's not to our benefit

[3:44:08] Voice 2: to be seen as trying to skip a reasonable process oh

[3:44:16] Voice 13: okay yeah I just I just wanted to get some

[3:44:19] Voice 13: clarity on that because uh uh I mean I I'm not a resident resident of Hornby I don't I don't take

[3:44:28] Voice 13: a position one way or the other but uh it does seem to me that if that is one of the you know

[3:44:36] Voice 13: if there's an argument out there that you should have fulfilled the local protocol instead of the

[3:44:42] Voice 13: industry standard that if that's uh if that's something you are willing to you know commit

[3:44:48] Voice 13: commit to filling those gaps then it at least addresses those concerns about the level of public

[3:44:57] Voice 13: consultation there and so that's that's why i wanted to bring that up because uh yeah no that's

[3:45:05] Voice 7: i

[3:45:05] Voice 13: know in local communities my experience is that uh is is that uh many of the many of the

[3:45:14] Voice 13: island communities that i'm familiar with uh want to have sort of their customized those that have

[3:45:21] Voice 13: put the effort into putting a customized uh approach uh together do so because they want

[3:45:29] Voice 13: that to be the approach that's taken so um i totally understand

[3:45:34] Voice 13: yeah i i hear i hear a

[3:45:35] Voice 13: willingness to to to address those uh the the differences between those protocols and

[3:45:41] Voice 13: and i i'm i i certainly don't know whether that's going to uh uh make a substantive difference on

[3:45:51] Voice 13: on people's opinion about the project,

[3:45:53] Voice 13: but it seems like something that you could approach

[3:45:56] Voice 13: and at least eliminate that

[3:46:01] Voice 13: as one of the contentious items there.

[3:46:05] Voice 2: So

[3:46:06] Voice 13: thank you for that.

[3:46:07] Voice 2: We don't want at the end of this,

[3:46:09] Voice 2: there to be some kind of a gap or process error

[3:46:12] Voice 2: or something like that looming over the process.

[3:46:15] Voice 2: Like at a minimum, it's basically my job

[3:46:17] Voice 2: to do the process properly, right?

[3:46:19] Voice 2: Right. And so I think I'm doing a disservice to my clients to if if at the end of it all, there's some kind of a seem to be a process error.

[3:46:28] Voice 2: So we're not interested in that either. And we certainly will discuss, I assume, through your staff how to how to how to navigate that.

[3:46:36] Voice 2: I'm not 100 percent clear at this time as to what all those gaps might be, if if any.

[3:46:41] Voice 2: But, yeah, we want to get the word out. It's the best thing to do. So we're amenable to that.

[3:46:48] Voice 2: all

[3:46:51] Voice 3: right trustee allen yeah that's

[3:46:55] Trustee Allen: uh that was my concerns is that how we uh you know even though

[3:47:01] Trustee Allen: you hear the same information whatever it's it is a concern we did have a model strategy

[3:47:06] Trustee Allen: there is a process it wasn't done and um i think we have to address it in our way and uh whether

[3:47:13] Trustee Allen: it's you brian meeting with staff and um coming back to us but um there was a hole and um and just

[3:47:21] Trustee Allen: i still have major concerns with the you know december is a it's a crazy time yeah

[3:47:29] Voice 2: yeah on that

[3:47:30] Voice 2: note to address that just so that everybody's aware um i can see that concern and i respect

[3:47:36] Voice 2: the concern um we had been trying through i guess largely heather at the time to get onto

[3:47:44] Voice 2: to LTC agenda for months and due to the elections and staff changes and a number of reasons

[3:47:57] Voice 2: it just kept getting punted and it wasn't just a few months you know it was like I had been chatting

[3:48:04] Voice 2: about this for six months and we were ready for a long time and so the end of the year began to

[3:48:11] Voice 2: approach and everything was ready to go to the public so we thought okay let's at least get the

[3:48:16] Voice 2: word out and we extended the comment period by i believe a couple weeks to accommodate for the

[3:48:22] Voice 2: holiday season and then in our minds i knew this but i understand that others maybe didn't and this

[3:48:26] Voice 2: is where people felt concerned by that um i fully knew that this was really just the tip of the

[3:48:31] Voice 2: iceberg in terms of the process um

[3:48:34] Voice 3: because yeah oh dear we seem to have uh i think greg seems to be

[3:48:51] Voice 3: having a connection issue here by his house isn't working very well well uh i

[3:49:05] Voice 13: think we should

[3:49:07] Voice 13: probably pause for a moment or so and see if he can get back to us uh sorry

[3:49:14] Voice 13: yeah you got cut off there right at the beginning of of your last

[3:49:21] Voice 13: uh comment oh

[3:49:22] Voice 2: sorry i was just

[3:49:23] Voice 2: to acknowledging the concern but trying to reassure everyone that like um there'll be

[3:49:28] Voice 2: plenty of time um still and uh that's something we can improve upon as reassuring everybody of

[3:49:33] Voice 2: that and demonstrating that so yeah i guess our apologies for for leaving people feeling

[3:49:39] Voice 2: like there was some threat of a rush process it's that's just so far from the reality even if even

[3:49:45] Voice 2: if we tried to do that that would be incredibly unrealistic of us to think that we could sort of

[3:49:50] Voice 2: jam

[3:49:50] Voice 3: this through there he goes again that's impossible all

[3:50:09] Voice 13: right trustees do you want to

[3:50:11] Voice 13: try and get a question in and hopefully uh hopefully brian's connectivity um

[3:50:19] Voice 13: improves or stays on for us here uh trustee scott i

[3:50:23] Voice 3: need a cell tower here

[3:50:29] Voice 3: uh

[3:50:30] Voice 13: yeah we're not hearing you well sir

[3:50:38] Voice 3: That's much better.

[3:50:41] Voice 11: So, Brian, this is the, as you know, is the Hornby Local Trust Committee.

[3:50:48] Voice 11: It's a communication strategy on Hornby Island. And I think what we need, as you know, without

[3:50:58] Voice 11: whatever, whatever, whatever, we need you to say, you are going to do the communications

[3:51:04] Voice 11: applications that are for Hornby Island. Not the federal governments, not anybody else's,

[3:51:11] Voice 11: not Rogers, but Hornby Islands, because that's where you're proposing this. And I think that

[3:51:16] Voice 11: is an absolute minimum. So going forward, we need you to tell us that you're going to do that

[3:51:23] Voice 11: and get on with it. I know that you've had a lot of problems in other places. And I think if you

[3:51:30] Voice 11: approach the island effectively um you can overcome that will there be pushback of course

[3:51:36] Voice 11: there will be but i think a good attempt at that and as far as anyway so i i just want to leave it

[3:51:42] Voice 11: at that plenty of time i don't think it's a very good answer that's what people want to hear they

[3:51:48] Voice 11: want to hear you say you're going to come to the island do the communication strategy on the island

[3:51:53] Voice 11: in the hall and let people come out and speak to you so i'm just going to leave it at that thank

[3:51:59] Voice 3: you i

[3:52:03] Voice 2: mean hopefully you heard my prior comments um i don't know if it's the appropriate venue

[3:52:09] Voice 2: to discuss some of those things but um certainly um respect safety security and some of those

[3:52:16] Voice 2: things we've encountered should should be taken into account um i don't know if your staff wishes

[3:52:22] Voice 2: to comment on that as well but there are reasons that sometimes meetings are held digitally

[3:52:27] Voice 2: it's not in any way to uh prevent people from sharing voicing their opinion i think we want that

[3:52:32] Voice 2: but i i think there are valid reasons to have some concerns about how respectful

[3:52:41] Voice 2: uh an in-person meeting would go uh we are committing to doing our best to bridge the gap

[3:52:47] Voice 2: between um if there is any substantive gap between the model protocol and the process

[3:52:53] Voice 2: we've undertaken to date that's something we want to do but we're not clear that there is

[3:53:01] Voice 2: necessarily a requirement for an in-person public meeting and i have reason to believe that

[3:53:08] Voice 2: that could end up being a fairly chaotic experience as it was before on hornby and

[3:53:15] Voice 2: hopefully that can be taken into account as well at the end of the day we want to do the

[3:53:19] Voice 2: right thing for process and that's taken very seriously i have reflected on your comments and

[3:53:27] Voice 2: will continue to do so and so moving forward we can try to find some creative ways to uh to ensure

[3:53:33] Voice 2: that you feel we've fulfilled what

[3:53:34] Voice 3: Hornby Islanders would like to see. Trustee Allen?

[3:53:42] Trustee Allen: Yeah well if you

[3:53:43] Trustee Allen: feel that we've you know you've there's still lots of time there then why can't we just go back and

[3:53:48] Trustee Allen: just start all over again and just do it properly or fill in those gaps because uh you would have

[3:53:54] Trustee Allen: had a lot more answers you would have before you even stepped on the island here in terms of um

[3:54:00] Trustee Allen: the housing proposal there just so many other concerns and location etc you know and it's a

[3:54:12] Trustee Allen: park there's a park right there there's people with bicycles walks it's right there we haven't

[3:54:18] Trustee Allen: talked about you know it's a park well if

[3:54:22] Voice 2: you want I can address those first thoughts

[3:54:25] Voice 2: I mean I can try to summarize it in a report perhaps through your staff there might be a way

[3:54:35] Voice 2: um in the not too distant future because this hasn't really been disclosed or summarized

[3:54:40] Voice 2: properly but i think if i could share with you the efforts that have been undertaken to date

[3:54:47] Voice 2: it might be a lot more than everyone on this call realizes i might be the only one that

[3:54:54] Voice 2: has all of that information it has been quite a lot not to suggest by any means that there's

[3:55:01] Voice 2: not more that we can do i think that there is but i think it would be um probably not necessary um

[3:55:09] Voice 2: to throw all of that out of the window so to speak and to to suggest that you know none of it was

[3:55:14] Voice 2: valid and to have to start right back from square one i think we've learned a lot we've heard from a

[3:55:19] Voice 2: lot of people and much has been done that is effectively in alignment with um the model

[3:55:25] Voice 2: protocol um so i would sort of think that we could build on that and work towards the best possible

[3:55:31] Voice 2: to sort of agree to that everything done so far is all for not and you know effectively useless.

[3:55:39] Voice 2: I don't I don't think that that would be necessarily reflective of what quite a few

[3:55:44] Voice 2: of your constituents would expect either based on the type of comments we've been receiving.

[3:55:48] Voice 2: There is a lot of support out there for this proposal and you know, I think that might need

[3:55:55] Voice 2: to be taken into account as well. With regards to your concerns about the siting, I would say

[3:56:01] Voice 2: absolutely you know the area better than i do i'm not a local i don't have that local knowledge

[3:56:07] Voice 2: however i have been to hornby many times i have some friends that live there

[3:56:11] Voice 2: and that are there every day and i would also say carefully if that is such a concern your

[3:56:24] Voice 2: land use bylaw suggests otherwise it specifically permits this use i believe

[3:56:32] Voice 2: and i could share that with you but we didn't arrive at this proposal haphazardly

[3:56:39] Voice 2: and without careful analysis so that's also what i believe to be a fact that might need to be

[3:56:47] Voice 2: considered and

[3:56:50] Trustee Allen: i just want i didn't mean all for naught i mean i get there's been a lot of effort

[3:56:54] Trustee Allen: we've already put out but

[3:56:57] Trustee Allen: as

[3:56:59] Trustee Allen: we talked about earlier

[3:57:00] Trustee Allen: what Chair Peterson brought up is that

[3:57:02] Trustee Allen: in terms of what's missing with the

[3:57:04] Trustee Allen: local model strategy and the

[3:57:06] Trustee Allen: Industry Canada protocol

[3:57:11] Voice 2: Absolutely

[3:57:11] Voice 2: just to be clear hopefully I have been

[3:57:14] Voice 2: we're looking to

[3:57:16] Voice 2: reasonably make up those

[3:57:18] Voice 2: any discrepancies

[3:57:20] Voice 2: I don't think that the

[3:57:22] Voice 2: discrepancies are nearly as

[3:57:24] Voice 2: large as you might think

[3:57:26] Voice 2: the model protocol is quite similar to what we're expected to do and what we've already done

[3:57:34] Voice 2: especially because we've we didn't do the bare minimum federal process we've learned over the

[3:57:40] Voice 2: years that it's a good practice to have some form of a public meeting you know we did do the four

[3:57:47] Voice 2: public notices in the you know the tribune and the grapevine and the the co-op newsletter as

[3:57:57] Voice 2: as well as the Comox Valley record.

[3:58:01] Voice 2: So we've already done quite a bit more than was required,

[3:58:05] Voice 2: which fortunately we did do that

[3:58:08] Voice 2: and we didn't just do the bare minimum.

[3:58:09] Voice 2: It brought us a lot closer to already achieving

[3:58:12] Voice 2: what the model strategy recommends.

[3:58:15] Voice 2: So I think any gaps are pretty minimal.

[3:58:18] Voice 2: It might be like a few more brochures in the mail.

[3:58:21] Voice 2: Not to say that we can't even expand upon

[3:58:24] Voice 2: perhaps your own protocol,

[3:58:25] Voice 2: but I believe that if there is anything

[3:58:27] Voice 2: that might be about it as well as attending today's meeting that was a gap that until today

[3:58:34] Voice 2: we hadn't fulfilled but

[3:58:36] Voice 3: now we have done so hey thank you

[3:58:43] Voice 13: i see uh planners if neck has

[3:58:46] Voice 13: something for us today well

[3:58:49] Voice 4: just in terms of possibly assisting the local trust committee

[3:58:52] Voice 4: of the next steps, I'm suggesting that the applicant and planning staff work together

[3:58:59] Voice 4: to provide you with a report for a future agenda that actually outlines and compares

[3:59:06] Voice 4: what's been done to date, what might still be required so that you have that information as

[3:59:12] Voice 4: well as the public has access to that information as a baseline moving forward. Because it's a

[3:59:18] Voice 4: little bit of speculation it seems like in terms of that there that there is a major discrepancy

[3:59:22] Voice 4: which in our cursory review of the strategy that doesn't look like it at all um so perhaps that

[3:59:28] Voice 4: would be helpful is that we get a resolution from the local trust committee requesting staff to work

[3:59:32] Voice 4: with the rogers applicant and providing analysis on next steps and a review of the work that's been

[3:59:39] Voice 4: done to date in terms of consistency with the model and after you've received that information

[3:59:44] Voice 4: there's there's room for discussion about what if anything still needs to be

[3:59:48] Voice 4: completed there's nobody asking for concurrence today so there's no

[3:59:52] Voice 4: decisions to be made this is strictly information sharing for your benefit but

[3:59:56] Voice 4: I think some direction to staff that that's something that would be helpful

[3:59:59] Voice 4: to you

[4:00:00] Voice 4: we could definitely work towards providing you

[4:00:02] Voice 4: with the next opportunity.

[4:00:06] Voice 13: Thank you, because I was looking at our time

[4:00:10] Voice 13: and I know we have a couple other things on the agenda

[4:00:13] Voice 13: and I don't want to rush anyone,

[4:00:17] Voice 13: but I also want to be mindful of the rest of our work today.

[4:00:21] Voice 13: So I was going to ask about next steps

[4:00:24] Voice 13: and that seems eminently reasonable to me

[4:00:28] Voice 13: and I see Trustee Scott's hand up.

[4:00:32] Voice 11: Yes. I would not want to make that resolution because as I hear the staff has a lot of other

[4:00:41] Voice 11: things to do and there are local, the projects that we have, we would like, I would like staff

[4:00:46] Voice 11: to work on. I think we know what the consultation process is. And I think we've heard from the

[4:00:52] Voice 11: people on the Island about what they're looking for. Alex and I, I'm not going to speak for Alex,

[4:00:56] Voice 11: but so I wouldn't be suggesting we put staff time

[4:01:01] Voice 11: towards this project.

[4:01:03] Voice 11: I think Mr. Gregg has heard what the people on the Island

[4:01:08] Voice 11: are looking for.

[4:01:09] Voice 11: So I'll just leave it at that, Kim.

[4:01:13] Voice 13: Okay, thank you for that.

[4:01:16] Voice 13: I may be mistaken, but I thought I heard from staff there

[4:01:25] Voice 13: there that uh that they feel there might be um the gaps between the the hornby uh strategy and

[4:01:34] Voice 13: and what's taking place might be a little bit wider than has been suggested and um i hear your

[4:01:42] Voice 13: concerns about you staff time no i'm seeing a shaking shaking of head uh so anyway um in terms

[4:01:50] Voice 13: In terms of getting, because I haven't gone through the industry, you know, the national standard and compared it to the Hornby protocol.

[4:01:59] Voice 13: So, and this is just, I won't take up too much airtime on this, but it seems like something, you know, from my outside perspective that it would be useful to have a clear picture of what those differences are.

[4:02:16] Voice 13: and that's that's why I was agreeing that I thought it might be a good idea if there's

[4:02:24] Voice 13: concerns about the use of staff time maybe we might hear from the planner and with some sort

[4:02:32] Voice 13: of ballpark guesstimate of is this is this likely to consume a large amount of time is this likely

[4:02:40] Voice 13: something that could be done in in a couple hours just thinking of your concerns there trustee

[4:02:46] Voice 13: Scott, and how we might get a bit more information before we decide that we don't want to have that

[4:02:54] Voice 13: information come back to us. Planner Zipanek?

[4:03:00] Voice 4: So in terms of volume of time, when we receive

[4:03:03] Voice 4: applications and referrals where there's information that the LTC needs to have,

[4:03:09] Voice 4: like this is a process now, which that would be the case, you've received the package of

[4:03:14] Voice 4: information you've had an opportunity to meet with the consultant and discuss questions the

[4:03:18] Voice 4: next step would logically be that there's a staff report on your agenda that outlines some of the

[4:03:25] Voice 4: issues and outstanding components of your strategy that might need to be addressed

[4:03:31] Voice 4: and next steps based on the consultant's summarizing of what their their next steps

[4:03:37] Voice 4: are provincially federally so that that information is the new baseline that the

[4:03:41] Voice 4: the community has access to so that there's no discrepancy in the facts around process steps

[4:03:46] Voice 4: or consultative requirements. So for any application or referral, we would be sort of

[4:03:52] Voice 4: obligated to do that. We've got this package that we've received. Now we need to keep moving with

[4:03:57] Voice 4: that. I'm suggesting there's a gap in information that we can fill. So in a few hours, that's not

[4:04:04] Voice 4: an unreasonable request. It comes out of our application workload for you. It's not part of

[4:04:08] Voice 4: your project workload so there are we have no control over the types of applications that we

[4:04:13] Voice 4: have to direct staff towards supporting on your behalf because they come in when they come in and

[4:04:18] Voice 4: we have to deal with them this isn't a project of the local trust committee this is simply almost

[4:04:24] Voice 4: like an application or a referral to the local trust committee and you've got a guiding document

[4:04:29] Voice 4: that now we need to interpret and provide you with some clarification on because eventually you will

[4:04:35] Voice 4: be asked for a concurrent statement and you need to have those facts to be able to do that

[4:04:44] Voice 13: thank you for that so if i can just uh sort of recap this uh the staff time to do this

[4:04:52] Voice 13: is is not uh coming out of local trust committee project time or budget uh so hopefully that's

[4:05:02] Voice 13: more clear trustee Scott now

[4:05:06] Voice 3: so trustees anything further well I guess this has

[4:05:16] Voice 3: to be a motion right of course the direction where's Scott

[4:05:24] Voice 3: Brad so I'm just looking for some wording here let's try it um I move that

[4:05:36] Voice 3: the horn beyond local trust committee requests staff to work with the Rogers

[4:05:45] Voice 3: measures tower proponents to repair a report for local trust committee consideration

[4:05:54] Voice 3: but on the gaps missing between industry canada's protocol and ormy islands tower protocol sorry

[4:06:04] Voice 3: on the fly um catherine my friend

[4:06:15] Trustee Allen: catherine can you help me what do you have got so far

[4:06:17] Trustee Allen: I

[4:06:18] Voice 10: have Sonia's original language, which would be that the Hornby Island Local Trust Committee requests staff to work with Applicant Rogers on a report regarding steps the applicant has taken to date and their consistency with the model cell tower strategy.

[4:06:45] Voice 3: All right. Do we have to do a timeline next trust meeting?

[4:06:49] Trustee Allen: or that's

[4:06:51] Voice 4: inherently built into the next steps yeah for any report to the ltc if there are next

[4:06:56] Voice 4: steps we're going to summarize them for you as well as any alternatives all right

[4:07:01] Voice 3: well so moved

[4:07:06] Voice 3: all right uh do i have a second for that trustee scott are you with us i am

[4:07:26] Voice 13: i'm not seconding it

[4:07:28] Voice 13: oh you don't want to second it okay sorry uh just what well it's gone activity sometimes it's

[4:07:34] Voice 13: difficult um all right well i prefer not to uh not to advance uh business without at least giving the

[4:07:43] Voice 13: local uh trustees some opportunity there but um trustee's gotta i heard the the issues i heard

[4:07:54] Voice 13: you have i i thought were well addressed by the planner but perhaps there's something further that

[4:08:00] Voice 13: I didn't get.

[4:08:05] Voice 3: Go ahead sir.

[4:08:09] Voice 11: I think all you need to do and this doesn't require hours of staff time

[4:08:13] Voice 11: is to send us both pieces of the document that talks about consultation. I don't see how this

[4:08:21] Voice 11: could take staff time. This is a matter of some secretary or somebody taking the two documents and

[4:08:29] Voice 11: sending it to us. I don't need an interpretation of what that means. I can read that stuff myself

[4:08:34] Voice 11: and interpret it myself. So that's why I'm not seconding this. It just seems like it's

[4:08:39] Voice 11: an exercise that I don't particularly really need to help me make a decision on where I feel

[4:08:47] Voice 11: I'm going with this thing. It's not that I'm one way or the other on it. I just don't think it's

[4:08:56] Voice 11: going to help me that's why i just don't want to spend the staff time in doing it because uh

[4:09:01] Voice 11: a planner is you panic i hear how often all your letters say you don't have staff time all your

[4:09:07] Voice 11: letters say that it's going to take longer and and here we go and do something that i don't think

[4:09:12] Voice 11: was really useful to me so that's why i'm not supporting the motion chair okay thanks for

[4:09:20] Voice 13: making that clear um did you have anything to add uh sonia there or i just saw

[4:09:28] Voice 4: that of course

[4:09:28] Voice 4: we can add

[4:09:29] Voice 4: we can send the document your you have access to the model you adopted it in september so

[4:09:34] Voice 4: um what you don't have access to is a summary and analysis of what's been done to date other

[4:09:39] Voice 4: than the minutes of this meeting and the recording which you'd have to go through so as a convenience

[4:09:44] Voice 4: for you and the public we would be providing that table to show and demonstrate what's been done to

[4:09:49] Voice 4: date how that compares what's next in the process because it might be unclear to people in reading

[4:09:53] Voice 4: your strategy where this application is at it's a timeline you know we have to process your

[4:10:00] Voice 4: applications and referrals on your behalf so this is not in addition to the project work or the

[4:10:06] Voice 4: administrative support that we provide to the local trust committee which is never factored in

[4:10:11] Voice 4: to the work that we have to schedule so this is a small component to to the type of supports that

[4:10:18] Voice 4: that we provide to you as individual trustees,

[4:10:20] Voice 4: as the LTC to provide administrative support

[4:10:23] Voice 4: or planning support.

[4:10:26] Voice 4: So it's not considered a significant amount of work at all.

[4:10:32] Voice 13: Okay, thank you.

[4:10:33] Voice 13: Based on that, I'm inclined to second the motion,

[4:10:36] Voice 13: but I'm going to go back to Trustee Allen first.

[4:10:39] Trustee Allen: Yes, thank you, Chair.

[4:10:40] Trustee Allen: Would this include all the responses

[4:10:43] Trustee Allen: that the consultant has received as well?

[4:10:47] Trustee Allen: The 130 that are against and the whatever's that are,

[4:10:50] Trustee Allen: for it or is this just basically the gaps between the two

[4:10:55] Voice 4: absolutely the correspondence package the

[4:10:58] Voice 4: applicant has to redact all the personal information out of that before that can be shared

[4:11:03] Voice 4: in one of your public agendas so once that information is complete and they've provided that

[4:11:09] Voice 4: to us we can include that in the same report so that it's not coming to piecemeal as in one

[4:11:13] Voice 4: comprehensive package there hasn't been a rush to get that ready for you to date because they're

[4:11:19] Voice 4: are still compiling the information um and having to do the redaction prior to sending it to us but

[4:11:25] Voice 4: we can include that as well well

[4:11:27] Trustee Allen: that would be great if that could happen thank you and the

[4:11:31] Voice 4: applicant is on his hand thank

[4:11:33] Voice 13: you trustee allen uh mr greg yeah

[4:11:36] Voice 2: i just wanted to comment um just

[4:11:38] Voice 2: to clarify um i i hadn't suggested that there were 130 people against it there's 130 total

[4:11:45] Voice 2: comments and I haven't yet summarized the results of that very preliminarily I can tell you it's

[4:11:53] Voice 2: about a third didn't support a third against and a third didn't provide or a little more than a

[4:11:59] Voice 2: third didn't provide any opinion at all they just asked for information or to attend our meeting

[4:12:02] Voice 2: so I just thought that should be clarified here we have to look at that more closely I'll hand

[4:12:11] Voice 2: I'll hand all that data over transparently

[4:12:13] Voice 2: with personal information redacted,

[4:12:15] Voice 2: but yeah, there were not 130 against,

[4:12:17] Voice 2: there were 130 total comments so far, roughly, approximately.

[4:12:22] Voice 3: Thank you.

[4:12:24] Voice 13: All right, thank you for that.

[4:12:26] Voice 13: Well, given the information that I've heard,

[4:12:29] Voice 13: I'm going to go ahead and second the motion,

[4:12:33] Voice 13: so we have that motion is made and seconded.

[4:12:37] Voice 13: And is there any further discussion

[4:12:39] Voice 3: on the motion?

[4:12:39] Voice 3: Okay, I'm not seeing any

[4:12:46] Voice 13: further discussion on the motion.

[4:12:48] Voice 13: And given that, I'm going to go ahead and call the question.

[4:12:51] Voice 13: All those in favor, please.

[4:12:53] Voice 13: Okay,

[4:12:57] Voice 3: that's two in favor.

[4:13:00] Voice 3: And any opposed?

[4:13:04] Voice 3: No, I'm not going to oppose, I'll just abstain.

[4:13:08] Voice 3: Okay, well, fair enough.

[4:13:11] Voice 13: I get it.

[4:13:13] Voice 13: I won't belabor that point.

[4:13:16] Voice 13: Okay.

[4:13:17] Voice 13: Okay, trustees.

[4:13:18] Voice 13: So unless there's anything burning

[4:13:24] Voice 13: that needs to be addressed

[4:13:26] Voice 13: before we move on to the next section,

[4:13:29] Voice 13: I'd like to thank Mr. Gregg for presenting

[4:13:34] Voice 13: and answering some questions

[4:13:37] Voice 13: to the local trust committee today

[4:13:38] Voice 13: and we can move along to the next item in our agenda.

[4:13:46] Voice 3: Thank you.

[4:13:49] Voice 3: and i believe that that is item uh item

[4:14:04] Voice 13: 14 our work program um before we get into this next

[4:14:11] Voice 13: section uh i'm just gonna suggest uh maybe a like a literally a five minute uh bio break

[4:14:20] Voice 13: uh unless anyone has any

[4:14:22] Voice 3: major objections to that okay so i'm gonna suggest that we come back at

[4:14:35] Voice 3: at 3.51, so we'll have a short recess.

[4:18:48] Voice 3: Chair Peterson, where are we in the agenda here?

[4:18:54] Voice 3: Oh, I believe we're at the work program,

[4:18:57] Voice 3: which is section

[4:19:03] Voice 13: 14.

[4:19:04] Voice 13: Oh, that's active in future projects.

[4:19:06] Voice 13: We actually did address that, didn't we?

[4:19:08] Trustee Allen: Yeah, I was just wondering what page.

[4:19:11] Voice 13: That would have been page 56 to 57.

[4:19:16] Voice 13: Let me just see.

[4:19:17] Voice 13: We

[4:19:18] Trustee Allen: voted to defer that, right?

[4:19:20] Voice 13: okay we did vote to defer that so actually i was incorrect on my statement there we're actually at

[4:19:28] Voice 13: um we have 12.4

[4:19:31] Voice 3: to look at next which is page 41. kim what um tim what page is that please

[4:19:50] Voice 3: page 41. well my page 41 has a

[4:19:58] Trustee Allen: letter from you that's

[4:20:00] Voice 13: correct okay

[4:20:01] Trustee Allen: that

[4:20:02] Voice 13: and that is on our

[4:20:03] Voice 13: agenda that's that is actually the next uh item to look at on the agenda we could

[4:20:08] Voice 13: have a short

[4:20:09] Voice 13: short discussion and uh move on from there we'll just wait for staff to uh reappear i see son is

[4:20:19] Voice 13: back on the screen i've heard grant and uh i think we can proceed so i will go ahead and introduce

[4:20:28] Voice 13: this item. This is something that was passed on to me from the Salt Spring

[4:20:37] Voice 13: Local Trust Committee. It's a standing resolution addressing First Nations

[4:20:44] Voice 13: consultation in regard to their tower siting protocol and if you look

[4:20:52] Voice 13: it over it has uh a more robust uh first nations uh consultation uh uh requirements in it and given

[4:21:05] Voice 13: the uh given the reconciliation declaration of the islands trust um i just thought it would be

[4:21:15] Voice 13: appropriate to forward this to this local trust committee uh for consideration it's not a request

[4:21:21] Voice 13: for a decision although that's of course up to the trustees but having seen it on the the salt

[4:21:29] Voice 13: springs uh uh you know it's a standing resolution uh uh in relation to their siting protocol and i

[4:21:40] Voice 13: just thought uh it would be good for trustees on other islands to have a look at it consider whether

[4:21:46] Voice 13: whether adopting something similar

[4:21:50] Voice 13: or adopting identical that or taking no action.

[4:21:55] Voice 13: So it's just here for discussion

[4:21:58] Voice 13: and we'll turn it over to trustees.

[4:22:04] Voice 13: If you have any comments, take action, take no action.

[4:22:11] Voice 13: It's entirely up to you.

[4:22:13] Voice 13: I just wanted to bring it to the attention

[4:22:14] Voice 13: of this local trust committee.

[4:22:15] Voice 13: committee well

[4:22:23] Voice 3: I mean we have done something similar

[4:22:28] Trustee Allen: not regarding um towers but uh sorry

[4:22:32] Trustee Allen: I'm just going to make a big review here but um based on what we went through with the whole

[4:22:38] Trustee Allen: Hornby Island resort issue uh Grant and I did pass that any application development anything

[4:22:47] Trustee Allen: is going to be sent to Comox First Nations no matter what for their whatever to look at

[4:22:54] Voice 3: have concerns etc i like this um i'm not sure

[4:23:01] Trustee Allen: uh i guess i'm just wondering is it kind of being

[4:23:05] Trustee Allen: redundant i mean we're already it's on the list of what the tower proponents have to do right they

[4:23:12] Trustee Allen: have to contact the first nations but this is very um dare i say it robust um motion here

[4:23:21] Voice 13: and it's not going to hurt yeah it's a little bit more detailed it it doesn't in involve the

[4:23:28] Voice 13: proponent uh uh obtaining uh bc archaeological information request response from the archaeology

[4:23:36] Voice 13: branch and uh again this is this is i've i've asked for this to be brought to the ltc uh for

[4:23:45] Voice 13: information uh and it's it's entirely up to uh this committee of whether uh you want to take

[4:23:53] Voice 13: any action today or in defer it for future discussion or uh just receive it for information

[4:24:00] Voice 13: to move on well

[4:24:03] Trustee Allen: given the time frame where we're at already we're maybe perhaps we should receive

[4:24:08] Trustee Allen: for information and um address it after we get the report from the staff and the final report

[4:24:17] Trustee Allen: or maybe not the final report but uh what we just recommended announced staff to work with

[4:24:23] Trustee Allen: the consultant so i'm not sure be interested to hear what grant says

[4:24:30] Voice 3: yeah i agree okay okay then so we'll receive this for information yeah i'd like to read it

[4:24:39] Voice 3: we need to read it certainly

[4:24:44] Voice 13: and and uh obviously if uh if either trustee wants to uh bring it back

[4:24:50] Voice 13: to a future meeting of the local trust the uh trust committee for further consideration

[4:24:56] Voice 13: that can be done so given that um that was 12.4 we went through the report section i believe

[4:25:11] Voice 13: so do we have more to do on section 14 or did we cover that off that's the work report work

[4:25:27] Voice 13: program i apologize because of course when we jump around it makes it a little harder to

[4:25:35] Voice 13: to maintain continuity of where we are and what we have done so uh sony do you have any anything for

[4:25:42] Voice 13: us uh

[4:25:43] Voice 4: no we'll be bringing back the um active and future project lists um for your next agenda to

[4:25:50] Voice 4: make sure they're accurate so nothing more there okay

[4:25:58] Voice 13: so that takes us to the upcoming meeting

[4:26:01] Voice 13: meeting section at 15.1.

[4:26:04] Voice 13: Our next regular meeting is scheduled for Friday,

[4:26:07] Voice 13: March 14th, 2023 at 11.30 at Room to Grow.

[4:26:15] Voice 13: And then that brings us to the closed meeting section.

[4:26:20] Voice 13: And there is a motion there to close the meeting.

[4:26:28] Voice 13: Would one of you like to make the motion?

[4:26:29] Voice 13: motion I

[4:26:32] Trustee Allen: move that we close the meeting well

[4:26:38] Voice 13: it's it's kind of important to cite the uh

[4:26:41] Voice 13: I understand that and this this is we've obviously we're going a little bit over time here

[4:26:47] Voice 13: but

[4:26:48] Trustee Allen: I believe it's

[4:26:48] Voice 13: important to to cite there is and it's

[4:26:52] Trustee Allen: on I've got it I've got it okay

[4:26:56] Trustee Allen: the meeting be closed to the public in accordance with the community charter

[4:26:59] Trustee Allen: part four, division three, section 91 A and D

[4:27:02] Trustee Allen: for the purpose of considering A,

[4:27:05] Trustee Allen: appointments to the Advisory Planning Commission

[4:27:07] Trustee Allen: and appointments to the Board of Variants

[4:27:10] Trustee Allen: and D, adoption of in-camera meeting minutes

[4:27:12] Trustee Allen: stated September 9th, 2022

[4:27:14] Trustee Allen: and that the recorder and staff attend the meeting.

[4:27:18] Voice 13: Thank you, that is moved.

[4:27:20] Voice 13: Do I have a second?

[4:27:23] Voice 13: Thank you, Trustee Scott.

[4:27:26] Voice 13: Okay, so then we're going to move into a closed meeting

[4:27:28] Voice 13: and I'll give a moment for staff to,

[4:27:32] Voice 13: uh shut down the open portion of the meeting uh thank all the participants who have uh

[4:27:39] Voice 13: stayed with us through our deliberations today and