Islands Trust Conservancy Board regular meeting, January 24, 2023

[0:00:06] Voice 12: Welcome everybody. It's nice to see everyone here. I'd like to call this meeting to order.

[0:00:13] Voice 12: This is a meeting of the Islands Test Conservancy Board. My name is Linda Adams, I'm the chair,

[0:00:19] Voice 12: and we're going to go through our agenda, which will include some broader introductions

[0:00:28] Voice 12: So just to hold that thought for a minute, I wanted to just begin by acknowledging that we're gathered in the territory of the Lekwungen people.

[0:00:40] Voice 12: And they are known today as the Songhees and the Coastal Absalom Nations.

[0:00:46] Voice 12: And of course, the Islands Trust Area is within the territory of many of the Coastal English Indigenous people.

[0:00:54] Voice 12: people and we share and respect their commitment to the protection and preservation of this entire

[0:01:02] Voice 12: area. So to our agenda, the first thing we're going to have is a bit of a round table to say

[0:01:14] Voice 12: hi to everyone because not all of us have met in person. I think most of us have in some way or

[0:01:21] Voice 12: another but there's still lots of new forces around the table so i wanted to begin with

[0:01:27] Voice 12: offering each of the trustees members of the board an opportunity to introduce themselves

[0:01:33] Voice 12: and then we're also going to ask each of the staff members to introduce themselves

[0:01:38] Voice 12: and i think i will just do this simply and just start

[0:01:42] Voice 12: Okay, let's go around the table.

[0:01:48] Voice 12: Thank you, Chair. Yes, my name is Toby Elliott. I'm from the Gabriela Island Local Trust area and very pleased to serve as the liaison from the Executive Committee to support the Conservancy in your work.

[0:02:04] Voice 12: I was really happy to go with my co-trustee, Susan Yates, to the celebration of the Lake

[0:02:11] Voice 12: Island donation to the Islands Trust Conservancy on Friday, and we meet with members of the

[0:02:19] Voice 12: family and their children.

[0:02:23] Voice 12: Just, to me, it sort of set the bar so high for what conservation can do and where we

[0:02:31] Voice 12: we want to aim for because I guess the adaptive management plan that was worked in the conservation

[0:02:39] Voice 12: covenant was sort of a new thing if I understood that and adaptive management might be the way

[0:02:45] Voice 12: forward and so to have 21 hectares donated in its entirety was so exciting to witness and the

[0:02:52] Voice 12: passion of the family to see this passed down was incredible so I'm really grateful to be part of

[0:03:00] Voice 12: this work and uh support it in every way it's me thank

[0:03:05] Voice 3: you that was very nicely said

[0:03:08] Voice 3: my

[0:03:09] Voice 4: name is

[0:03:12] Voice 3: fred scott from the island and i'm very pleased to be here from the trust council

[0:03:19] i'll just um take a

[0:03:22] Voice 3: different approach um i do an advertisement for the um on the island

[0:03:28] Voice 3: Conservancy. I'm also the chair of the Conservancy of Ruby Island where we have

[0:03:33] Voice 3: Herring Fest coming up in early March and I just want to say on the Thursday we

[0:03:41] Voice 3: have quite an art show that goes on as an introduction to Herring Fest and what

[0:03:48] Voice 3: it sets is the emotion and the feeling and it's just astounding what we've had

[0:03:53] Voice 3: people who have come and presented different things at this art. It's not

[0:03:57] Voice 3: not just picture art it's dance art stories poetry it's quite amazing a woman came from

[0:04:05] Voice 3: denman all wrapped in plastic and talked about caring and dancing just you know this is then

[0:04:11] Voice 3: on the thursday night on the friday that's a thursday on a friday night we have uh video night

[0:04:18] Voice 3: so we show all the different videos bob turner you know from bowen's been there and we're we're

[0:04:23] Voice 3: We're in the process of making a video called the Silver Highway, and it's about the herring

[0:04:32] Voice 3: coming from off the west coast, off of Bamfield, and how they come around, they come around

[0:04:37] Voice 3: the bottom end of Ancurado, and they come all the way up the corner of the migratory

[0:04:42] Voice 3: herring, and they come up and they spawn, and they go up there and create all that milky

[0:04:46] Voice 3: water, and then they go back down and go all the way around the corner again.

[0:04:49] Voice 3: so we call this the silver highway of this of the fish and we're telling the story of all the

[0:04:56] Voice 3: creatures that come along with them and depend on these nations along the way so then on the

[0:05:01] Voice 3: saturday we have what's called the herring school and and that we have different speakers coming

[0:05:07] Voice 3: and this year we've got speakers coming and talking about humpback whales and it kind of links

[0:05:11] Voice 3: herring, humpback whales, killer whales, salmon, herring, and somebody's coming to

[0:05:19] Voice 3: talk about the pomox estuary with the rears in there that trapped herring were so

[0:05:24] Voice 3: critical. So we've got all these speakers coming and then through all of that we take

[0:05:29] Voice 3: people on boats to see the herring. So it's pretty exciting. It's coming up in

[0:05:35] Voice 3: early March and we'll have you all come to join Conservancy Hornby Island for

[0:05:41] Voice 3: more successfully than Susan, I hope,

[0:05:43] Voice 3: you'll be informed and you get first on the list

[0:05:46] Voice 3: to do all this stuff, because it all gets overbooked.

[0:05:48] Voice 4: But

[0:05:48] Voice 3: look, you can see yourself getting

[0:05:51] Voice 3: the order in early March.

[0:05:53] Voice 3: Great, and then we did what we did last fall

[0:05:55] Voice 3: for the first time, we called it the Forest Fest,

[0:05:57] Voice 3: which is similarly, we're setting it up similarly.

[0:06:00] Voice 3: We had a speaker come to talk about the Cary Oak Forest,

[0:06:04] Voice 3: a fellow from, I can't remember his name,

[0:06:07] Voice 3: it was very interesting,

[0:06:08] Voice 4: and then we took a walk

[0:06:09] Voice 4: around

[0:06:09] Voice 3: county walls and look at all the different just in one walk how many forest micro ecosystems

[0:06:16] Voice 3: will go through just walking around was quite fascinating so we're gonna we're gonna build on

[0:06:21] Voice 3: on the sort of the herring fest team so that's what the conservancy up there is doing

[0:06:26] Voice 3: and what i look forward to doing hopefully with with this conservancy is linking up to the other

[0:06:34] Voice 3: conservancies uh through the trust area and what they're doing is i'm not really too aware of it

[0:06:39] Voice 3: all they're all the way so i mean those kind of linkages i think are really important for

[0:06:44] Voice 3: the conservation efforts and hopefully inform more people so we can get more people like to link

[0:06:49] Voice 3: island folks because there's a lot of interesting people are learning a lot of money and we can get

[0:06:55] Voice 3: them to support this so i'm hoping we can build more connection with those folks so that's

[0:07:00] Voice 3: That's something I kind of hope we can do in this change.

[0:07:08] Voice 6: My name is Risa Smith.

[0:07:09] Voice 6: I'm one of the public members

[0:07:11] Voice 6: of the stress conservancy board.

[0:07:14] Voice 6: I've been on it for about a year and a half.

[0:07:16] Voice 6: And I am in my sort of other life.

[0:07:21] Voice 6: I am the chair of the World Commission on Protected Areas,

[0:07:26] Voice 6: climate change specialist group.

[0:07:28] Voice 6: And so I work on that biodiversity climate change nexus,

[0:07:32] Voice 6: and we're working hard to sort of build on that concept of you know these are two crises and you

[0:07:43] Voice 6: have to solve them together solve one you don't solve either um and i just came back from cop 15

[0:07:49] Voice 6: where

[0:07:50] Voice 12: um it's very intense meeting of 20 000 people and came up with some great decisions

[0:07:56] Voice 12: I was super proud

[0:07:58] Voice 6: to be Canadian, since we pulled that meeting off in a ridiculously

[0:08:01] Voice 6: short amount of time, and everyone says it's the best COP ever, so that was very exciting.

[0:08:10] Voice 6: And so at some point I will be giving a talk, just an open talk, I'm on the

[0:08:14] Voice 12: board of the

[0:08:15] Voice 12: Galliano Conservancy, and we have a lot of partnerships with the Irish Trust Conservancy,

[0:08:21] Voice 12: as do many of the conservancies around black health violence and I'll give a talk on what

[0:08:28] Voice 12: happened at COP15 that will be open to everybody so it'll be sort of in person on Galeano but also

[0:08:34] Voice 12: Zoom we're just working on when that will be so I think you might be interested but a lot of the

[0:08:40] Voice 12: decisions there really affect us because there's there's a lot about guardians guardians programs

[0:08:45] Voice 12: programs around the world, including Canada.

[0:08:47] Voice 12: So that affects us a lot of funding announced

[0:08:52] Voice 12: by the federal government for conservation

[0:08:54] Voice 12: at all different scales, big, huge scales in the North

[0:08:57] Voice 12: and urban scales, the peri-urban.

[0:09:00] Voice 12: So I'm hoping I can bring some of that knowledge

[0:09:03] Voice 12: to flow out to this room.

[0:09:06] Voice 12: Nice to meet all of you in the flesh.

[0:09:09] Voice 12: Because we won't have many opportunities for that.

[0:09:11] Voice 12: Let's go to Trustee Yates.

[0:09:16] Voice 12: Yeah,

[0:09:17] Voice 4: very much.

[0:09:18] Voice 12: Sorry,

[0:09:19] Voice 4: I'm taking a pass here.

[0:09:20] Voice 4: Thank you, Chair.

[0:09:22] Voice 12: I am Susan Yates from Slinangok Territory.

[0:09:27] Voice 12: I'm local trustee for Gabriola Local Trust Area,

[0:09:31] Voice 12: which includes much of the Corsi Islands.

[0:09:35] Voice 12: And I am a member of a number of island conservancies,

[0:09:39] Voice 12: Salt Spring, Kendon, Galliano, and Hornby.

[0:09:45] Voice 12: um they're all connected we all it's so nice to do good work together um i've helped out with the

[0:09:53] Voice 12: theaters island nature stewards program which is sort of follows along with the gabriela

[0:09:59] Voice 12: lands and trails trust nature stewards program and the connection there is that funding comes

[0:10:06] Voice 12: from islands trust conservancy to help with programs like that so i think that's really

[0:10:12] Voice 12: really important to have local commitments on all of our islands that also look at the bigger picture

[0:10:19] Voice 12: because it really is all connected. Like my fellow trustee Toby Elliott, I was just so thrilled to

[0:10:28] Voice 12: attend the celebration on Friday of the gift of Glean Island by the Swift family. It's just

[0:10:35] Voice 12: quite astonishing that some, a family, the whole family, all members of that family,

[0:10:41] Voice 12: we have agreed to donate that island for a nature reserve and also for climate change research

[0:10:51] Voice 12: i the part of that meeting that i just loved besides meeting the swift family and having nice

[0:10:57] Voice 12: emails with them is when the field ornithologist showed us the western screech owl and you know

[0:11:07] Voice 12: talked a bit about that i've on salt spring i've helped out a bit with the western screech owl

[0:11:12] Voice 12: project so that was very special for me um i guess i'm i'm an elected um

[0:11:20] Voice 12: conservancy board member from islands trust council uh the only other thing i should say

[0:11:26] Voice 12: is i was a local trustee a very long time ago for 10 years um in the 80s and 90s

[0:11:33] Voice 12: it's quite different now well well one of the big differences is in those days the islands trust

[0:11:41] Voice 12: fund was just sort of being thought about and now the conservancy is just an enormous pillar

[0:11:48] Voice 12: of strength i think for the islands trust so i'm very pleased about that thank you okay i guess i'll

[0:11:59] Voice 12: introduce myself a little bit. So I think I already said my

[0:12:02] Voice 12: name. I have been on this board since I think, I was trying to

[0:12:10] Voice 12: confirm that. But anyway, so a little while. I also do have a

[0:12:15] Voice 12: little bit of a history with the Islands Trust. I'm actually a

[0:12:19] Voice 4: land

[0:12:20] Voice 12: use planner. And my very first, I've lived on Saltspring

[0:12:25] Voice 12: Island since 86 and in about 1990 there was a job posting on Salt Spring Island to have the very

[0:12:36] Voice 12: first staff person of the island's trust come and work on one of the islands and I applied for that

[0:12:42] Voice 12: job and got it and so I became the first planning assistant on Salt Spring Island that actually

[0:12:49] Voice 12: moved there. That was a long time ago. I know Susan from those days.

[0:12:54] Voice 12: It was before the Islands Trust

[0:12:58] Voice 12: Conservancy which called the Trust Fund Board at the time was just kind of getting going I think

[0:13:05] Voice 12: maybe just a little after I began or something I can't quite remember but then there was one staff

[0:13:10] Voice 12: so it was kind of very early days. Anyway I ended up working with the Islands Trust for 25 years

[0:13:18] Voice 12: and eventually became a CAO

[0:13:21] Voice 12: for 12 years.

[0:13:23] Voice 12: But I retired about seven years ago.

[0:13:26] Voice 12: And now when I walk around the halls, I hardly know anyone.

[0:13:30] Voice 12: So both things continue to evolve.

[0:13:33] Voice 12: And a lot has evolved, as Susan was mentioning.

[0:13:37] Voice 12: We didn't have computers even, or there was no internet.

[0:13:41] Voice 12: Anyway, it was very different.

[0:13:45] Voice 12: I remember getting our first fax machine.

[0:13:47] Voice 12: We were excited.

[0:13:48] Voice 12: the new technology um but anyway so it's been really interesting to watch the islands trust

[0:13:55] Voice 12: uh conservancy evolve including getting its name changed after many years of being the trust on

[0:14:02] Voice 12: board um and i remember i was involved in um kind of implementing the nap tech program

[0:14:08] Voice 12: first three so that was 10 years in the making and has been very successful um and it's been

[0:14:16] Voice 12: really interesting to just kind of watch over the years how the acquisitions have you know gradually

[0:14:22] Voice 4: come

[0:14:22] Voice 12: up to the point where they're at today and it's a really meaningful contribution to the

[0:14:27] Voice 12: Ammon's Trust area and I think one of the most positive parts of the Ammon's Trust work um

[0:14:33] Voice 12: and yes I think the celebration we had about Lake Island was just um emblematic of how wonderful

[0:14:41] Voice 12: this work is and how positive

[0:14:43] Voice 1: you know

[0:14:44] Voice 12: you see these this wonderful family donating land and

[0:14:48] Voice 12: it's sort of an anecdote or not an anecdote an antidote to some of the other stuff going on

[0:14:53] Voice 12: in the world sometimes so I really was appreciative of that opportunity to to celebrate them and and

[0:15:03] Voice 12: all the work of our staff and everybody who contributed to I know

[0:15:06] Voice 12: Kate was very involved

[0:15:07] Voice 12: in making that all happen so anyway how do you want to handle staff introductions do you want

[0:15:16] Voice 12: us to handle this sure

[0:15:18] Voice 9: i'd be happy to i guess i will just say that um as we go through staff

[0:15:23] Voice 9: introductions we're going to keep it a little bit brief because i know we're a little behind

[0:15:26] Voice 9: on the agenda sorry

[0:15:28] Voice 6: very issues

[0:15:29] Voice 9: um but i will say my name is kate emmings and um i'm a little

[0:15:34] Voice 9: bit about myself i've been in the islands for over 30 years now um my family moved to pender island

[0:15:40] Voice 9: actually when i was 15 and i got to go to school on salt spring and graduated high school over

[0:15:45] Voice 9: there and

[0:15:46] Voice 10: now i live

[0:15:46] Voice 9: on galliano and have been there for over 25 years now um so i have a deep

[0:15:53] Voice 9: love i guess i will say for for the islands and all the ecosystems and the people that live there

[0:15:59] Voice 9: as well. My background is in environmental science and before I worked as the manager

[0:16:05] Voice 9: with the Islands Trust Conservancy I was the ecosystem protection specialist

[0:16:08] Voice 9: and got to work on all sorts of conservation planning initiatives and ecosystem mapping and

[0:16:15] Voice 9: working with landowners to preserve their lands and it has been an absolute pleasure and I look

[0:16:22] Voice 9: forward to hopefully many more years and working with all of you on the work. So maybe why don't

[0:16:29] Voice 9: we start with Carla and then we'll kind

[0:16:31] Voice 5: of rotate around the rest of the staff. Sure. I'm Carla Funk

[0:16:34] Voice 5: and I'm the Strategic Fund Development Specialist for Islands Trust Conservancy. I started on a

[0:16:41] Voice 5: limited contract to replace somebody for a nine-month period at the end of 2019 and slowly

[0:16:50] Voice 5: extended that as that person renewed their extension away and eventually that person

[0:16:56] Voice 5: and didn't come back so here I am you're stuck with me for a little while longer. I work with

[0:17:03] Voice 5: basically looking at ways that the Islands Trust Conservancy can strategically

[0:17:10] Voice 5: not just attract funds but find creative ways that people can protect them and making sure that

[0:17:18] Voice 5: they know about the different strategic ways using professionals so accountants, lawyers

[0:17:24] Voice 5: employers and financial planners. And I think Link Island was just a superb example of how

[0:17:30] Voice 5: complex those things can be and how many professionals they needed in order to

[0:17:36] Voice 5: make it happen so that they could do the cross-border issues as well. So that's the

[0:17:42] Voice 5: kind of work that I've been putting in place for Islands Trust Conservancy and hived off

[0:17:48] Voice 5: the communications with the support of the board um into sort of a more logical uh skill set

[0:17:58] okay

[0:18:00] Voice 9: so i'll go over here to jemma and wendy we won't forget to come back

[0:18:03] Voice 9: hi everyone

[0:18:06] Voice 7: my name is jemma green i'm the covenant management and outreach specialist

[0:18:11] Voice 7: um i've been with the conservancy for four years next week and i originally joined to fill in for

[0:18:18] Voice 7: a travel lead for Nuala Murphy as the property management specialist and just as that was

[0:18:23] Voice 7: wrapping up the ITC created a position for covenant management so that we could focus on all

[0:18:29] Voice 7: of the properties we were you know bringing into the ITC protected areas network and yeah I'll just

[0:18:38] Voice 7: leave it there I have a background in wildlife conservation and ecological restoration so

[0:18:42] Voice 7: So it's wonderful to apply that to our conservation covenants.

[0:18:46] Voice 8: I'm Nuala Murphy, and I'm the property management specialist.

[0:18:51] Voice 8: I love how we're all specialists, even though

[0:18:53] Voice 8: we're working in a field where we don't have any answers, really.

[0:18:57] Voice 8: There's no construction answers to anything. We're not specialists.

[0:19:00] Voice 8: So, yeah, I help manage our nature reserves.

[0:19:03] Voice 8: And that was such a happy day when the job got divided and Gemma's position was introduced.

[0:19:08] Voice 8: And I'll speak more about nature reserves in one of the monitoring, one of the agenda items in this package to learn a little bit more about that.

[0:19:20] Voice 8: I have a forestry and natural resource management background, and

[0:19:23] Voice 8: I have almost, I'm getting into my 15th year here

[0:19:28] Voice 10: at the Islands Trust Concerns.

[0:19:29] Voice 8: In May,

[0:19:30] Voice 8: it will be 15 years. Party! Woohoo!

[0:19:34] Voice 10: I'm Catherine Martel and I am the current ecosystem protection specialist so I stepped

[0:19:39] Voice 10: into that while Kate was filling in for the previous manager and then our cascade of temporary

[0:19:45] Voice 10: assignments worked its way down and now I'm the permanent ecosystem protection specialist

[0:19:49] Voice 10: I have a background I'm an ecologist so I apologize I'm constitutionally incapable

[0:19:56] Voice 10: of not solving a puzzle we're trying to

[0:20:00] Voice 10: it was here in front of me I couldn't help myself um and uh so so my background is is in ecology and

[0:20:10] Voice 10: in um sort of I've done a lot of work with covenants with various concert conservancies

[0:20:16] Voice 10: and organizations around BC and I'm really excited to alas I don't live on the islands

[0:20:22] Voice 10: at the moment but I get to look at them from afar um

[0:20:26] Voice 9: and I should mention that Catherine's puzzle

[0:20:29] Voice 9: what she's doing right now is actually the gift that we got from the Smith family

[0:20:32] Voice 10: when we went to

[0:20:33] Voice 9: the Link Island event. They're calling it the Quirky, and I think they play on Quircus garyana,

[0:20:41] Voice 9: Gary oak, and they've got, they've created a mycorrhizal web, including many species and

[0:20:49] Voice 9: organizations. So maybe I'll, I guess I can't pass around the puzzle itself right now, but I'll

[0:20:55] Voice 10: everyone can come work on it at lunch because

[0:20:57] Voice 9: it begs the question how do we get some

[0:21:00] Voice 9: some here we go

[0:21:02] Voice 9: yeah oh

[0:21:03] Voice 12: yeah well they

[0:21:05] Voice 9: made this puzzle for us and i said i would bring

[0:21:08] Voice 9: it to the board meeting with visions of sticking it in the middle and everybody

[0:21:14] Voice 9: i think it's probably we can take a break and do it over there

[0:21:19] Voice 3: don't put it

[0:21:20] Voice 9: here that'll

[0:21:21] Voice 3: be the end of the year

[0:21:22] Voice 3: and

[0:21:23] Voice 9: maybe

[0:21:24] Voice 3: i'll

[0:21:28] Voice 9: finish off by um letting wendy tyrell uh introduce herself over there on

[0:21:33] Voice 9: on the screen i'm

[0:21:36] Voice 2: over here hi um i'm wendy tyrell species at risk program coordinator

[0:21:42] Voice 2: here at the anastros conservancy and um i am going into my second year here very exciting

[0:21:49] Voice 2: with this, our program being started up.

[0:21:52] Voice 2: My background is ecology and systematic biology.

[0:21:56] Voice 2: I have now in my 20th year in land conservation.

[0:22:00] Voice 2: I spent my first five years, I'm from California,

[0:22:03] Voice 2: from the land of the Gabrielino and Tongva peoples

[0:22:07] Voice 2: in Southern California.

[0:22:09] Voice 2: And so five years as a dune ecosystem ecologist

[0:22:12] Voice 2: with species at risk there,

[0:22:13] Voice 2: and 14 years at a regional land trust here locally.

[0:22:17] Voice 2: locally and now with the Anishinaabemowin Conservancy, I'm very excited to speak later on about the

[0:22:23] Voice 2: extension of the program, but thanks for having me here.

[0:22:27] Voice 9: And then finally, I just want to acknowledge

[0:22:29] Voice 9: that our admin assistant, Coraline Strachan, wasn't able to be with us today, but we do have

[0:22:34] Voice 9: Robert Barlow helping us with minute taking, so I'm going to ask everybody to be

[0:22:39] Voice 9: gentle and patient if he needs to ask a question because he doesn't usually do our minutes,

[0:22:44] Voice 9: And thank you, thank you so much, Robert,

[0:22:47] Voice 9: for stepping in and helping us out.

[0:22:49] Voice 9: All right, we'll pass it back to the chair.

[0:22:53] Voice 12: I think so, yeah.

[0:22:58] Voice 12: So the next item on our agenda is elections.

[0:23:02] Voice 12: And this is something that Kate will be...

[0:23:14] Voice 9: Thank you very much, Chair Adams.

[0:23:16] Voice 9: So we've just done a set of elections

[0:23:19] Voice 9: because, of course, we just had a newly constituted board

[0:23:22] Voice 9: following the local government elections.

[0:23:27] Voice 9: But our policies are set up in such a way

[0:23:31] Voice 9: that the Island Stress Conservancy Board

[0:23:32] Voice 9: elects its chair, vice chair,

[0:23:34] Voice 9: and financial planning committee representative

[0:23:36] Voice 9: every year at its first meeting of each calendar year.

[0:23:40] Voice 9: So we're going to do it again.

[0:23:42] Voice 9: And so what I will do is I will go through each position

[0:23:45] Voice 9: and as I usually do, call for nominees three times.

[0:23:50] Voice 9: And then I have ballots and a ballot box if we need them

[0:23:55] Voice 9: to actually run through an election as needed.

[0:24:01] Voice 9: Any questions before I start?

[0:24:04] Voice 9: All right, yeah, we've just done this.

[0:24:07] Voice 9: So I know you all know where you're going.

[0:24:09] Voice 9: So I'm gonna start with the position of chair

[0:24:11] Voice 9: and call for nominations for the position of chair

[0:24:14] Voice 9: of the islands trust conservancy um so we want to recognize toby elliott

[0:24:22] Voice 9: is there somebody that you would like to nominate i would like to nominate linda

[0:24:29] Voice 9: second thank you okay so i'm going to call again are there any nominations for the position of

[0:24:35] Voice 9: island stress conservancy board chair and the third time any further nominations for the

[0:24:44] Voice 9: position of island stress conservancy board chair hearing none i'd like to declare linda adams elect

[0:24:52] Voice 9: acclaimed as Island's Trust Consumancy Board Chair.

[0:24:56] Voice 9: Huzzah!

[0:24:58] Voice 9: Thank

[0:25:00] Voice 12: you very much, everyone.

[0:25:02] Voice 12: I just want to reiterate, as I think you know,

[0:25:05] Voice 12: that my ministerial appointment is over in August.

[0:25:10] Voice 12: And so hopefully by then,

[0:25:14] Voice 12: you'll have organized something else.

[0:25:17] Voice 12: So, but I'm happy to serve until then.

[0:25:20] Voice 12: So thank you very much for that.

[0:25:23] Voice 9: Okay, so next up we have the position, I could pass it back to you, for the position of Islands Trust Conservancy Board Vice-Chair.

[0:25:38] Voice 9: So I will do a call for nominations for this position. Would anybody like to nominate someone?

[0:25:45] Voice 12: I would like to nominate Risa Smith for Vice-Chair.

[0:25:49] Voice 9: all right recognizing susan yates trustee susan yates has um nominated risa smith as uh vice

[0:25:56] Voice 9: chair and i'm going to call two more times are there any other nominations for the position of

[0:26:01] Voice 9: islands just conservancy vice chair third time any further nominations for the position of islands

[0:26:08] Voice 9: trust conservancy vice chair easiest elections ever i declare risa smith um acclaimed in the

[0:26:18] Voice 9: position of vice chair of the honest trust conservancy board thank you uh and then for

[0:26:28] Voice 9: the final position that we have um for election is our appointee to the financial planning committee

[0:26:35] Voice 9: so i'm going to call for nominations for appointee to the financial planning committee

[0:26:40] Voice 9: uh recognizing trustee scott i'd

[0:26:44] Voice 3: like to nominate susan please would you like to

[0:26:48] Voice 3: I

[0:26:48] Voice 12: would not like to accept that nomination at this time.

[0:26:53] Voice 12: Thank you.

[0:26:56] Voice 12: Thank you. So Robert.

[0:27:02] Voice 9: So Robert, for the minutes,

[0:27:04] Voice 9: let's just reflect that trustee Yates has declined the nomination for

[0:27:09] Voice 9: financial planning committee rep. And I'm going to call again.

[0:27:13] Voice 9: Are there any nominations for representative to the financial planning

[0:27:17] Voice 9: Planning Committee. Recognizing Trustee Elliot.

[0:27:22] Voice 12: Which nominee? Amanda Adams?

[0:27:24] Voice 12: I agree to

[0:27:27] Voice 3: stay real if she can serve up to us.

[0:27:31] I

[0:27:32] Voice 12: think I could. Technically, I did ask Kate to send me the dates for the FTC meetings for the rest of the year.

[0:27:42] Voice 12: which did yesterday and uh there were two meetings before my term was over

[0:27:52] Voice 12: i can only make one of them so and the one i can make is probably not the crucial one which

[0:28:00] Voice 12: is the february 14th meeting sessions of our of the budget including our budget will be on the

[0:28:08] Voice 12: agenda um and so i was i did send something out earlier thinking saying well maybe i could do

[0:28:16] Voice 12: this with a little help but i'm not feeling i'm going to be very effective um i wouldn't be very

[0:28:24] Voice 12: effective only being able to attend one meeting

[0:28:26] Voice 4: and

[0:28:27] Voice 12: so there's someone else who could do it

[0:28:35] Voice 12: the

[0:28:38] Voice 3: vice chair sit you know the one you can't make can she can you sit there as

[0:28:46] Voice 3: there's a representative here just so there's somebody

[0:28:49] Voice 3: is

[0:28:50] Voice 12: that February 14th that you can't take yeah that's the day my daughter's coming

[0:28:54] Voice 12: I think that it was just in terms of some continuity it would be nice to have

[0:29:05] Voice 12: someone who can you know join that committee and get to know them and get to know the

[0:29:14] Voice 12: agendas of the routine and

[0:29:16] Voice 4: rather than kind of

[0:29:17] Voice 12: switching them out so i'm not sure if this

[0:29:21] Voice 1: is the right

[0:29:21] Voice 12: place during elections to have this conversation but i know you know i would

[0:29:27] Voice 12: be interested in stepping in at some point what is the next date for the fbc um may 31st

[0:29:35] Voice 9: yes may

[0:29:35] Voice 9: May 31st, and then we have August 30th, October 18th, and November 8th.

[0:29:43] Voice 9: I

[0:29:48] Voice 12: could attend certainly the February 14th and hopefully the May 31st.

[0:30:00] Voice 12: first one, because we're already here for another meeting. Yes,

[0:30:04] Voice 9: that's great.

[0:30:05] Voice 9: So perhaps I could interject here and just suggest that the

[0:30:10] Voice 9: board may want to, depending on how this all goes, the person

[0:30:15] Voice 9: who sits at FPC does need to be appointed. And is you can sit

[0:30:21] Voice 9: and then resign, another appointment is made. So I guess

[0:30:26] Voice 9: I will turn to our current chair and say, Do you wish to let the

[0:30:30] Voice 9: nomination stand or would you like to decline the nomination at this

[0:30:34] Voice 4: time so that closes that

[0:30:39] Voice 9: nomination yes um recognizing trustee smith i'm asking questions

[0:30:44] Voice 12: so i just want to be sure i

[0:30:45] Voice 12: understand what you said before so

[0:30:46] Voice 6: like this is just hypothetical susan but if susan took the job

[0:30:52] Voice 6: so that she could go to the february 14th meeting

[0:30:54] Voice 12: then

[0:30:55] Voice 6: at our next meeting we could appoint somebody

[0:30:58] Voice 12: else she didn't want to do so

[0:31:00] Voice 9: you say correct what would happen is she would need to step down

[0:31:02] Voice 9: yeah and then the position would be vacant and we would the board would consider another appointment

[0:31:08] Voice 6: and can i ask one other question it's it's just of toby because you've already been to a financial

[0:31:15] Voice 6: planning meeting yeah i know you are so yeah so then i'm assuming you agree with that that because

[0:31:21] Voice 12: you're already on that community in a different role you can't really be there in this role it

[0:31:27] Voice 6: doesn't really work no

[0:31:29] Voice 12: and i think the thought is to have an active voice for the conservancy

[0:31:33] Voice 12: which i'm trying to do anyways as the liaison and i will yeah so if nobody ends up being able to go

[0:31:39] Voice 12: yeah i think two might be better i know grant you were stepping in um on the fpc

[0:31:53] Voice 12: but now but you're giving that up right well

[0:31:56] Voice 3: that's the problem i have is i was up in

[0:31:59] Voice 3: went to that whole week and I just couldn't break off what I was doing up there so I just

[0:32:06] Voice 3: you know I don't want to do it and then not be effective at it represented very well I mean

[0:32:12] Voice 3: there's some four meetings a year is not onerous I just don't know where I'm gonna be and all these

[0:32:17] Voice 3: other things keep talking are they all by zoom or can they be so you don't have to travel it

[0:32:26] Voice 3: takes the time right especially for me it was like it takes a day on each end of it yeah

[0:32:31] Voice 12: i think all

[0:32:32] Voice 12: committee meetings do

[0:32:33] Voice 3: you think it's very orders i mean i know what the budget seems like because

[0:32:37] Voice 3: i went through that my first term is husky i mean um

[0:32:42] Voice 12: they've been they've been long the first two

[0:32:46] Voice 12: that i've been to have been long mostly i think it's a learning curve and we're coming into last

[0:32:52] Voice 12: last year's draft budget and last year's program so it's it's been a bit onerous but i think the

[0:32:59] Voice 12: process will smooth out are they one day oh yeah they're supposed to be only five hours

[0:33:06] Voice 12: you know what is that yeah okay yeah

[0:33:10] Voice 12: how are you feeling about that because it

[0:33:12] Voice 3: sounds now that i

[0:33:13] Voice 3: know more about it it doesn't sound so bad but yeah

[0:33:16] Voice 12: i'm

[0:33:17] Voice 3: always really leery of doing something

[0:33:19] Voice 3: and not doing it particularly well but i think you understand it from the budget

[0:33:24] Voice 4: process

[0:33:25] Voice 3: i went to

[0:33:26] Voice 3: you know how critical it is so you could you be supportive well

[0:33:36] Voice 9: i don't have a voice

[0:33:41] Voice 3: that's what the person there is but if you you know if you're willing to and

[0:33:46] Voice 12: so grant i just

[0:33:47] Voice 12: wanted to find out whether you were like stepping down from the original sort of placeholder that

[0:33:54] Voice 12: you had offered because i do have those first two dates now if you don't feel comfortable

[0:34:01] Voice 3: well i would you know i think it boiled down if you're willing to take it on um

[0:34:08] Voice 3: to go ahead and then i guess we'll see

[0:34:11] Voice 4: where

[0:34:12] Voice 3: we are and after the first next two meetings

[0:34:15] Voice 3: Does that make sense?

[0:34:16] Voice 3: I would need to be elected.

[0:34:19] Voice 9: Yes, so

[0:34:19] Voice 9: I will call for nomination.

[0:34:20] Voice 9: If the discussion is coming to a closure,

[0:34:23] Voice 9: I'm happy to call for nominations again.

[0:34:26] Voice 3: Are we ready?

[0:34:27] Voice 9: You can call me

[0:34:28] Voice 3: the first time around.

[0:34:29] Voice 9: Oh, well, that was a different.

[0:34:30] Voice 3: Sure.

[0:34:33] Voice 9: So shall I call for nominations

[0:34:35] Voice 9: for the position of financial planning committee

[0:34:37] Voice 9: representative, recognizing Justin Scott?

[0:34:41] Voice 4: Next.

[0:35:01] Voice 9: I think that was the third call for nominations, and I'm not hearing any

[0:35:12] Voice 9: further nominations from the floor. So I want to recognize Trustee Yates as our

[0:35:19] Voice 9: representative to financial planning committee. I'll be sure to send you the

[0:35:23] Voice 9: information. Perhaps

[0:35:26] Voice 9: we could recognize my error in terms of not asking for a

[0:35:32] Voice 9: seconder for the nomination of Vice Chair. Robert I'm wondering can you unmute

[0:35:37] Voice 9: unmute yourself and remind me who nominated Trustee Smith,

[0:35:42] Voice 9: and then we'll call for a

[0:35:44] Voice 9: seconder for that.

[0:35:47] Voice 1: Sorry, I'm unable to hear

[0:35:49] Voice 1: because there's so much noise coming from the boardroom,

[0:35:51] Voice 1: but my understanding is there's no need for a seconder

[0:35:55] Voice 1: for nominations for an appointee

[0:35:58] Voice 1: to for a representative on FPC.

[0:36:02] Voice 9: We're talking about vice chair at the moment.

[0:36:04] Voice 9: I know. Okay.

[0:36:06] Voice 9: You're

[0:36:07] Voice 1: talking about vice chair.

[0:36:08] Voice 1: Again, there is no need, as far as I understand, for a

[0:36:12] Voice 1: seconder. It's just a nomination. It's not a motion.

[0:36:17] Voice 9: Okay. Sounds good. I like that. And I will go back and make sure that I'm doing it

[0:36:21] Voice 9: properly for the future. Thank you very much for your

[0:36:26] Voice 9: expertise there, Robert. All right. So I will pass the meeting back to

[0:36:30] Voice 9: Chair Adams.

[0:36:32] Voice 12: Thank you, Kate.

[0:36:34] Voice 12: All right. So the next thing on our agenda is

[0:36:38] Voice 12: is the approval of the agenda and i have one item i'd like to add to some of the positions for

[0:36:47] Voice 12: suggestions yes is there

[0:36:54] Voice 3: another copy of them um

[0:36:59] Voice 9: i think that might be your copy that trustee

[0:37:02] Voice 9: elliott has in terms of the or did you know

[0:37:04] Voice 9: this is the minute oh

[0:37:06] Voice 12: that's the end camera

[0:37:09] Voice 12: that's the regular

[0:37:10] Voice 12: meeting agenda this is the oh

[0:37:12] Voice 3: i'm sorry i'm sorry you're right you're right

[0:37:15] Voice 3: minutes

[0:37:16] Voice 12: yeah so it will begin with the approval

[0:37:18] Voice 3: okay okay

[0:37:19] Voice 12: and i have one quick question is it

[0:37:24] Voice 12: necessary for the island stress conservancy to have a member of the governance community

[0:37:31] Voice 12: outside and i was going to ask you so um i was originally thinking we would add it at 1.3 but

[0:37:42] Voice 12: And we're already in two.

[0:37:43] Voice 12: So maybe we can just make it, can we make it 2.1?

[0:37:47] Voice 12: Sure.

[0:37:48] Voice 12: Yeah, okay.

[0:37:51] Voice 12: With everyone's consent, we'll just add the topic of the governance committee on to the agenda.

[0:37:57] Voice 9: We could probably add it as 1.3.

[0:38:00] Voice 9: All right.

[0:38:02] Voice 12: It's a bulletin package for the in-campus.

[0:38:06] Voice 9: Yes. So Robert, just for your benefit,

[0:38:09] Voice 9: we are adding item 1.3,

[0:38:12] Voice 9: appointment of governance committee representative.

[0:38:19] Voice 12: So just a little bit of background here.

[0:38:24] Voice 12: The Islands Trust Council has a governance committee

[0:38:28] Voice 12: and this board has the ability

[0:38:33] Voice 12: to have an ex-official member on that committee

[0:38:36] Voice 12: and that member at this point under council's policies has got to be one of the elected

[0:38:44] Voice 12: representatives and uh i understand our two options our trustees thought and trustee yates

[0:38:53] Voice 12: neither of whom are able to take that seat

[0:38:55] Voice 4: so

[0:38:57] Voice 12: uh just in terms of other options um i guess one

[0:39:02] Voice 12: One option is not to have someone.

[0:39:06] Voice 12: Another, maybe, option is to ask the Adams Trust Council

[0:39:11] Voice 12: to change their policy so that somebody who's not

[0:39:15] Voice 12: an elected trustee would take that seat.

[0:39:18] Voice 12: And maybe a third option is to ask the governance committee

[0:39:24] Voice 12: to let us know if they ever get to the point of discussing

[0:39:27] Voice 4: anything to do with the

[0:39:28] Voice 12: Adams Trust Conservancy,

[0:39:29] Voice 12: in which case maybe we would be given an opportunity to speak so maybe there's some other options

[0:39:36] Voice 12: um but does anybody have any thoughts about any of those or do we want to make any requests

[0:39:42] Voice 12: for the governance committee or the honest trust council in regards to this yes trust is

[0:39:50] Voice 12: is the policy a policy of the governance committee or of the whose policies i believe it's a policy

[0:39:57] Voice 12: the island's trust council which would have established the government's community that's

[0:40:01] Voice 12: correct it's a community policy it would be the island's trust council's policy about

[0:40:07] Voice 12: how the government's committee is established it's only about

[0:40:09] Voice 12: that particular committee not

[0:40:11] Voice 12: about other communities well they they do establish the island's trust council

[0:40:16] Voice 12: has policies establishing each of its committees yeah i

[0:40:20] Voice 9: believe the policy is an umbrella policy

[0:40:22] Voice 9: for all of the committees and there's a section in there about the governance committee and what

[0:40:27] Voice 9: its makeup is and then there's a separate terms of reference policy for government in any event

[0:40:34] Voice 12: it could be amended by council as they chose not to do um so any thoughts or discussion just needs

[0:40:43] Voice 12: well this is um i wonder if we should ask council to admit the policy even just for specifically for

[0:40:53] Voice 12: the islands trust because this is different than you know the other committees it wouldn't hurt

[0:41:02] Voice 12: i know there was at least that would give us more options and i know as an elected trustee

[0:41:11] Voice 12: i would feel quite comfortable if an appointed itc board member were on that governance committee

[0:41:18] Voice 12: Because the governance committee has kind of broader implications.

[0:41:26] Voice 12: So I would suggest that we maybe ask council if they could change that policy even just for the IDC.

[0:41:37] Voice 12: I'm wondering whether I should even be here. I'm killing a chair

[0:41:44] Voice 3: if I'm not willing to take on one of these positions everybody else has.

[0:41:49] Voice 3: I'm wondering if I should have been elected in the first place, because, you know, someone else could have taken it who was willing to do that.

[0:42:00] Voice 3: So, I'm wondering. That's a fourth option, I guess. I can step aside.

[0:42:09] Voice 3: I mean, Suellen asked for the position. I don't know what she could do.

[0:42:15] Voice 3: but i i just wonder um if if i just can't do that i just wonder whether i want to start saying the

[0:42:24] Voice 3: same thing over again whether i should be here so i don't know sort of an off-the-wall side of it

[0:42:28] Voice 3: maybe but what do you think right

[0:42:31] Voice 12: that's a very personal decision i think i'm not going to all

[0:42:35] Voice 12: right for an opinion i do i guess one observation i have is in the past i think the electric

[0:42:40] Voice 12: trustees have tended to be able to take on. I don't know if there's been a chair and vice chair

[0:42:50] Voice 12: ever before who've been appointed trustees. So I think they've always been elected, but it's not

[0:42:56] Voice 12: to say they can't be. So I don't, I'm not sure we need to have that discussion right now, but I

[0:43:02] Voice 12: think it's a, you know, something for you to consider.

[0:43:07] Voice 3: Well, I want to, excuse me, I want to

[0:43:09] Voice 3: do what's right for the people here I mean it's not what's right for me it's what's right it's a

[0:43:16] Voice 3: trust position so I mean there's other people there that maybe have the time I didn't realize

[0:43:22] Voice 3: when I put my name forward that there was more to it than being a board member that there was

[0:43:27] Voice 3: that you should it's kind of too bad now that wasn't because I didn't understand that

[0:43:34] Voice 3: because I would be quite willing to step aside and because it's early on in the term right

[0:43:40] Voice 3: so it would seem to be the right time to do that and swelling ran um so what do you think i mean

[0:43:50] Voice 12: just just a thought um as linda says this is a very personal decision

[0:43:55] Voice 12: um on your part grant is it something that you would think about before our march council meeting

[0:44:01] Voice 12: and maybe it could be brought up to march council i don't i don't know what what a better procedure

[0:44:07] Voice 12: might be yeah so

[0:44:08] Voice 3: if we're serious about that i absolutely don't have to think about it because

[0:44:13] Voice 3: um you people have dedicated look at all the people who dedicated so much time to this i mean

[0:44:20] Voice 3: it's a responsible thing to do and um i can talk to you know we can talk to peter you know i could

[0:44:27] Voice 3: talk to peter about it or something i don't know what he thinks you

[0:44:31] Voice 12: know what i would suggest that

[0:44:32] Voice 12: it's probably not this board's business and so um maybe we should carry on with our discussion

[0:44:43] Voice 12: And maybe others would like to do that too, but probably we should not do it as part of

[0:44:48] Voice 12: the agenda.

[0:44:48] Voice 4: Okay.

[0:44:49] Voice 12: Yes.

[0:44:49] Voice 12: And I would venture to suggest, I just listened to part of the governance committee's first

[0:44:54] Voice 12: meeting.

[0:44:55] Voice 12: I think they're going to be doing a lot of terms of reference setting and sort of laying

[0:45:00] Voice 12: the groundwork.

[0:45:01] Voice 12: And there may not be, there might not be a lot of active work if for a Conservancy board

[0:45:07] Voice 12: liaison is just my guess there's a lot of other things that they're probably going to be tackling

[0:45:14] Voice 12: so maybe at this point in time it's not as crucial not as

[0:45:19] Voice 12: critical and maybe think about

[0:45:20] Voice 12: for the latter six months what we have this discussion about because and if more committees

[0:45:26] Voice 12: get added for instance we're reporting back on a reconciliation committee the options for

[0:45:32] Voice 12: potential reconciliation committee we don't want to be in the position of not attracting trustees

[0:45:40] Voice 12: to be elected to this conservancy board if the workload is also going to be extended to

[0:45:46] Voice 12: other boards right the work is here and it could be i don't want that to prohibit

[0:45:52] Voice 12: someone like you from participating in this board personally so that's probably yeah

[0:45:59] Voice 12: Yeah, I don't know, I'll just leave that there.

[0:46:03] Voice 12: So let's get back to the government integrity

[0:46:05] Voice 12: and our representation on it.

[0:46:07] Voice 12: Thank you for that.

[0:46:08] Voice 12: Yeah, that's helpful information for sure.

[0:46:15] Voice 12: Oh, sorry, just a second.

[0:46:17] Voice 12: I just wanted to respond to what Trustee Tobin Elliott.

[0:46:23] Voice 6: Did I put Toby here?

[0:46:24] Voice 6: That's what Toby said.

[0:46:29] Voice 6: I actually think it's important for ITC

[0:46:31] Voice 6: to be at the Governance Committee.

[0:46:34] Voice 6: Although I recognize that a lot of it is going to be,

[0:46:37] Voice 6: you know, in terms of reference, that kind of stuff.

[0:46:39] Voice 6: But because so much of the preserve and protect part

[0:46:45] Voice 6: that we do in the Islands Trust

[0:46:48] Voice 6: is so related to the Islands Trust Conservancy,

[0:46:53] Voice 6: I think it's important for us to be there,

[0:46:55] Voice 6: particularly to answer questions about that

[0:46:57] Voice 6: at the Governance Committee.

[0:46:58] Voice 6: So, I

[0:46:59] Voice 12: think it's actually quite important to have representation, but I am, I do realize what we're saying, obviously, it's going to be a lot of bureaucracy and it's going to be an exciting community to care about.

[0:47:12] Voice 4: Until

[0:47:12] Voice 12: it gets exciting.

[0:47:13] Voice 12: Until it gets exciting.

[0:47:17] Voice 12: Trustee Scott.

[0:47:19] Voice 3: just to add what i recall in the last term a lot of the concerns for the islands trust in general

[0:47:28] Voice 3: i thought had governance implications so i thought the governance committee was

[0:47:35] Voice 3: during this term that the trust was going to be really critical you know there's a lot of

[0:47:43] Voice 3: dissent out there right now and that hasn't been dealt with and i thought it's going to

[0:47:46] Voice 3: have to be dealt with mainly there and at the trust council so you know how it plays out who

[0:47:53] Voice 3: knows but uh so that's why i thought the governance and everybody on there better be ready to

[0:47:59] Voice 3: you know a considerable amount of time but you may very well be right i don't know

[0:48:06] Voice 12: so we're

[0:48:07] Voice 12: we're over we're really getting our time stretched out here

[0:48:11] Voice 6: so does anybody

[0:48:12] Voice 6: anybody

[0:48:12] Voice 12: might round up these thoughts.

[0:48:21] Voice 12: I mean, I was kind of thinking we might be able

[0:48:23] Voice 12: to ask the Islands Trust Council to amend its policy

[0:48:28] Voice 12: and perhaps let us let the governance committee know

[0:48:31] Voice 12: in the interim if anything comes up.

[0:48:37] Voice 12: Oh, I'm sorry.

[0:48:38] Voice 12: I thought we might ask the Islands Trust Council

[0:48:41] Voice 12: to amend its policy to enable

[0:48:43] Voice 12: um what i mean australia appointees support to attend and in the meantime if something

[0:48:50] Voice 12: comes up about the island's trust conservancy that we would like

[0:48:54] Voice 12: to be able to um attend

[0:49:00] Voice 12: i'll make that motion oh she i mean i mean

[0:49:04] Voice 1: somebody got that um okay

[0:49:06] Voice 12: that um the itc board

[0:49:10] Voice 12: I would ask ILS Trust Council to amend the committee policy pertaining to this committee

[0:49:21] Voice 12: being able to have someone representing IDC on the governance committee that may not be

[0:49:33] Voice 12: an elected trustee.

[0:49:35] Voice 12: So however.

[0:49:37] Voice 12: Thanks.

[0:49:38] Voice 12: so I recognize that's small

[0:49:41] Voice 12: probably a little bit

[0:49:43] Voice 12: so that either

[0:49:45] Voice 12: an appointed member or an

[0:49:47] Voice 12: elected member that's probably more clear

[0:49:49] Voice 12: just to

[0:49:50] Voice 12: choose its appointee

[0:49:51] Voice 12: choose our own appointee

[0:49:56] Voice 12: choose its appointee

[0:49:58] Voice 12: that committee

[0:49:59] Voice 10: any

[0:49:59] Voice 12: member

[0:50:00] Voice 12: so that the council

[0:50:02] Voice 12: policy is Amanda so we

[0:50:06] Voice 12: could choose any member

[0:50:08] Voice 12: to represent us on the governance

[0:50:24] I

[0:50:24] Voice 12: think we don't need that.

[0:50:38] Voice 12: Does Robert need that motion?

[0:50:42] Voice 12: Go ahead.

[0:50:43] Voice 1: Thanks for recognizing me.

[0:50:45] Voice 1: I just wanted to bring some information to the board that might be of help in your discussion.

[0:50:51] Voice 1: And that is, so I could read to you the pertinent section of Trust Council Policy 2.3.1, which is the council committee system.

[0:51:02] Voice 1: And it indicates one of the two Trust Council elected members of the Islands Trust Conservancy is an ex-official member of the governance committee, as determined by the chair of the Islands Trust Conservancy.

[0:51:16] Voice 1: That might be a benefit to you.

[0:51:19] Voice 9: yeah so currently robert that is um the board is actually looking to ask council to amend that

[0:51:25] Voice 9: policy so can you provide that policy number for me and i'll add that to the resolution perhaps

[0:51:31] Voice 1: yes 2.3.1

[0:51:33] Voice 1: and

[0:51:43] Voice 12: actually i'm just um thinking we should say to enable the honest trust conservancy chair

[0:51:55] Voice 12: Because it is the chair that's correct.

[0:51:57] Voice 12: Let's go here.

[0:52:00] Voice 12: To choose any board member.

[0:52:02] Voice 12: Yeah.

[0:52:04] Voice 12: Just didn't get rid of updates.

[0:52:06] Voice 12: Yeah.

[0:52:07] Voice 12: Should actually move in second.

[0:52:12] Voice 12: Yeah.

[0:52:13] Voice 12: So how did you choose any board member?

[0:52:17] Voice 12: You

[0:52:19] Voice 3: see a point rather than choose.

[0:52:23] Voice 12: Nobody said.

[0:52:24] Voice 12: All right.

[0:52:25] Voice 12: Alright, so we have a draft motion that the Islands Trust Conservancy Board request the Islands Trust Council to amend Trust Council Policy 2.3.1 to enable the Islands Trust Conservancy Chair to appoint any board member as a representative to the Governance Committee.

[0:52:43] Voice 12: A motion worded by a committee, I think it's not that.

[0:52:48] Voice 9: I

[0:52:49] Voice 12: think we still

[0:52:50] Voice 9: need a seconder.

[0:52:51] Voice 9: Is

[0:52:52] Voice 12: that your motion, Trust Vice?

[0:52:54] Voice 12: Yeah, okay.

[0:52:55] Voice 12: Very good.

[0:53:08] Voice 9: I just want to comment for the board for your consideration is that I think initially the

[0:53:14] Voice 9: thought of the governance committee was that it had decided that a trustee that sits on

[0:53:19] Voice 9: trust council was an appropriate member because they had a sense of the full scope of the

[0:53:25] Voice 9: governance of the islands trust so i will carry this forward but i just wanted to add that piece

[0:53:30] Voice 9: of information that the trust council may take that view and may may push back

[0:53:37] Voice 9: yeah this person

[0:53:42] Voice 12: doesn't have any decision making no

[0:53:44] Voice 9: they don't it's as a liaison certainly okay

[0:53:49] Voice 12: um so we've got

[0:53:52] Voice 12: a motion that's moved and seconded any further discussion ready to vote all in favor no opposed

[0:54:05] Voice 12: thanks everyone that's the question yeah linda did you still think that we should follow up on

[0:54:12] Voice 12: between now and whenever asking council if anything or ever in the committee if anything

[0:54:19] Voice 12: comes up pertaining directly to conservancy to let us know that might be anyone else

[0:54:29] Voice 12: anyone want to make a motion about that i'm happy to make that motion i move that itc

[0:54:38] Voice 12: request the governance committee

[0:54:44] Voice 12: are we requesting the committee or the committee chair i think it's the committee we request

[0:54:52] Voice 12: that the governance committee advise itc board regarding

[0:55:03] Voice 12: regarding the item pertinent

[0:55:09] Voice 4: to pale liaison

[0:55:23] Voice 12: board member is appointed not to the government

[0:55:27] Voice 12: just wondering if we should suggest they advise the itc chair yes but that'd be a little yes yes

[0:55:41] Voice 12: itc board chair yeah any

[0:55:51] Voice 4: agenda any agenda item so we can attend

[0:55:58] Voice 4: And so any seconders for that motion? Any discussion? Staff advice? Ready

[0:56:19] Voice 12: to vote? All in favor? Thanks, everyone.

[0:56:27] Voice 12: A little addition to the agenda. Thanks, everyone. Okay, do we have other additions to the agenda?

[0:56:38] Voice 12: No, we didn't get that far, but I don't think there were any others.

[0:56:41] Voice 12: So I think just in order to be expedient here, we'll just assume the agenda is approved as amended, and we will carry on.

[0:56:51] Voice 12: I'm going to try and catch up a little bit of time here.

[0:56:54] Voice 12: We don't have any Verizon report from the last week in-camera meeting, is that correct?

[0:57:02] Voice 12: That's correct, because we recognized it at the last week.

[0:57:06] Voice 12: Okay, so let's just move right on to minutes. We have in front of us the minutes of our November 22nd meeting, and does anybody have any suggestions for those minutes?

[0:57:25] Voice 12: Just that my last name is often written as one T, and it's actually two Ts.

[0:57:31] Voice 12: It's not

[0:57:32] Voice 12: a big deal, but we can get that in the mud if you want to.

[0:57:36] Voice 12: I

[0:57:36] Voice 4: can get there right

[0:57:37] Voice 12: in a minute.

[0:57:38] Voice 12: Two L's, two T's.

[0:57:39] Voice 12: Two L's, two T's.

[0:57:40] Voice 12: Do you ever have to say that?

[0:57:42] Voice 12: Yeah, constantly.

[0:57:43] Voice 12: Tell me what you do.

[0:57:46] Voice 12: Thank you.

[0:57:48] Voice 12: I had a couple of potential amendments that I just wanted.

[0:57:53] Voice 12: One was section four, where we rose and reported.

[0:58:08] Voice 12: I wonder if it would be useful to make a note of the fact that Trustee Scott has accused himself, because it's reflected in the

[0:58:17] Voice 12: in-camera minutes but not in these ones, and

[0:58:20] Voice 4: just in case

[0:58:21] Voice 12: someone was curious about it, I wonder if we should put it here too?

[0:58:26] Voice 4: Hmm.

[0:58:29] Voice 9: Yes, we should.

[0:58:30] Voice 4: I'm just wondering if we need to do that when we go in

[0:58:32] Voice 9: -camera and rise and report that.

[0:58:35] Voice 9: Do you have a thought about that?

[0:58:39] Voice 9: Well, we just rose and reported about this item.

[0:58:41] Voice 12: Oh, I see.

[0:58:43] Voice 9: Robert, do you have any advice on that?

[0:58:47] Voice 9: We could go back, when we go into our in-camera, the board could then rise and report on that matter.

[0:58:53] Voice 1: I apologize. I'm having difficulty hearing what is going on.

[0:58:58] Voice 1: And maybe it's rustling papers, but often I'm missing what is being said.

[0:59:06] Voice 9: So there is a piece of the RISEN report that we didn't RISEN report on.

[0:59:11] Voice 9: I think we do need to go back into our in-camera in order to add that piece of information, bring that piece of information out.

[0:59:20] Voice 9: Let's do that.

[0:59:21] Voice 9: Yeah, I think that we do.

[0:59:23] Voice 9: And I'll see

[0:59:24] Voice 9: if I can put it on the settings for volume.

[0:59:26] Voice 9: Trustee Smith?

[0:59:27] Voice 6: I'm not sure that's the right thing to do, just because it doesn't say anything here that those funds are going to the Morbihan and Conservancy.

[0:59:36] Voice 6: It was sort of an in-camera discussion, and I don't know, I just feel a little bit uncomfortable within the regular minutes

[0:59:50] Voice 6: bringing something forward that was in camera, unless it's incredibly pertinent.

[0:59:55] Voice 6: but there's nothing here that would indicate.

[1:00:00] Voice 6: why he would have produced himself because

[1:00:03] Voice 12: it's not directed at him let's

[1:00:06] Voice 6: let us just

[1:00:06] Voice 6: add

[1:00:06] Voice 12: this to our income yeah

[1:00:08] Voice 6: I think we can meet

[1:00:10] Voice 12: okay let's do that thanks everyone um I have one

[1:00:14] Voice 12: other oh yes one other potential amendment let's see this and I was really minor and that was in 6.1

[1:00:22] Voice 12: 1.3. It says that we adopted the proposed meeting dates as presented. Was it supposed to be amended? Because we, oh, no, actually, I'm wrong. We adopted the meeting dates as presented, and then we moved on and decided which ones were going to be electronic and which ones were not. Okay, I forget that one.

[1:00:43] Voice 12: Anyone else have any amendments or suggested amendments?

[1:00:46] Voice 12: minutes yeah

[1:00:47] Voice 6: I had an amendment to that one as well because I thought there was a second in-person

[1:00:51] Voice 6: meeting with the um executive yeah and it's not it seems like there's only one in-person

[1:00:59] Voice 12: I think we exchanged the in-person meeting that was going to be with the executive for

[1:01:05] Voice 12: this meeting to be in person and

[1:01:08] Voice 9: I believe that that was because it's hard for travel

[1:01:12] Voice 9: So I'll go back to the actual, I mean, this is the minutes for the actual meeting.

[1:01:17] Voice 4: So

[1:01:17] Voice 9: I know I can go to the actual agendas, but yeah, I think it was related to, if I'm

[1:01:25] Voice 9: recalling correctly, that it's hard to travel in the summer.

[1:01:29] Voice 9: Our liaison meeting is July 14th.

[1:01:34] Voice 12: July 18th.

[1:01:35] Voice 3: It doesn't matter that

[1:01:36] Voice 12: we requested moving the in-person meeting from July 18th to January

[1:01:40] Voice 12: 18th.

[1:01:42] Voice 12: That's what I recall.

[1:01:43] Voice 6: so we don't

[1:01:44] Voice 12: have an in-person meeting with the executive that's correct yeah i believe that's

[1:01:53] Voice 4: my

[1:01:53] Voice 12: recollection i have it on my calendar and of course i would like to have it understand

[1:02:01] Voice 12: i don't

[1:02:07] Voice 6: want to i'd rather have it but i just thought

[1:02:10] Voice 6: we had to have an in-person with the

[1:02:12] Voice 6: executive we

[1:02:13] Voice 9: do not have to that's like the discretion of the board and the there were

[1:02:17] Voice 9: travel challenges last time for the executive committee members and it ended up being a hybrid

[1:02:22] Voice 9: and so I think the board's conversation was agreed.

[1:02:25] Voice 12: So I think

[1:02:26] Voice 12: you can accept the minutes

[1:02:28] Voice 12: or reflect on this appropriately,

[1:02:29] Voice 12: which is all we're thinking about right now.

[1:02:31] Voice 12: Any other amendments or suggested amendments to the minutes?

[1:02:37] Voice 12: Okay, so in a moment, I think we did make any amendments.

[1:02:43] Voice 12: And we'll take it they're approved by consensus.

[1:02:47] Voice 12: All right, let's move on.

[1:02:49] Voice 12: Follow-up action list, do you have any highlights

[1:02:54] Voice 12: The only

[1:02:55] Voice 9: item that I was going to add to is that we have referred or sent on the ITC plan

[1:03:01] Voice 9: to the Minister

[1:03:01] Voice 9: for consideration, and just in addition is that the staff from the Minister's

[1:03:06] Voice 9: office have contacted us to have further conversation, particularly around First Nations

[1:03:10] Voice 9: comments, and Director Frater and I are planning to meet with them later this week, and we'll

[1:03:17] Voice 9: bring you the outcome of that discussion as needed and otherwise no unless the board has

[1:03:23] Voice 9: questions thank you good

[1:03:25] Voice 12: question all right i'm just um again a little conscious of time we're

[1:03:30] Voice 12: about half an hour behind so we'll see um so let's move on to our business items and our first item

[1:03:41] Voice 12: of business um starting with items for approval and the first one is 5.1.1 that is about

[1:03:50] Voice 12: about NAPTEP covenants monitoring.

[1:03:53] Voice 12: I believe Gemma's speaking to this.

[1:03:56] Voice 12: Thank you, Trustee Adams.

[1:03:58] Voice 7: I am.

[1:04:00] Voice 7: Okay, so I'll just provide a snippet of background.

[1:04:03] Voice 7: It's the ITC board's policy

[1:04:06] Voice 7: to monitor NAPTEP covenants annually

[1:04:08] Voice 7: to assess landowner compliance

[1:04:10] Voice 7: and monitor for ecological and other management concerns.

[1:04:14] Voice 7: And since 2019,

[1:04:16] Voice 7: monitoring has been carried out in-house by staff.

[1:04:20] Voice 7: The Islands Trust Conservancy NAPTEP Covenant Monitoring Report provides the monitoring results

[1:04:26] Voice 7: for 26 NAPTEP covenants for the 2022 calendar year. I am very pleased to report that staff

[1:04:34] Voice 7: did not identify any cases of a NAPTEP covenant breach in 2022. Three NAPTEP covenants,

[1:04:42] Voice 7: specifically MyWim and Folden on Salt Spring and the Westbourne NAPTEP Covenant on Galliano

[1:04:48] Voice 7: are experiencing impacts of trespass by neighbors and or the public.

[1:04:53] Voice 7: But fortunately, the ecological impacts of these are currently minor.

[1:04:58] Voice 7: And there are recommendations for responding to each case of trespass in the report.

[1:05:03] Voice 7: Management concerns are noted for all but four of the covenants monitored.

[1:05:09] Voice 7: In most NAPTEP covenants, invasive species pose some threat.

[1:05:13] Voice 7: During the monitoring, survey staff also encountered beach debris, signage in need of repair, unauthorized fire pits, poor forest understory regeneration, and a need for stream channel restoration following the extreme flooding events in 2021.

[1:05:30] Voice 7: Recommendations for addressing these concerns are also provided in the report.

[1:05:34] Voice 7: report. If accepted by the board, this monitoring report will be used to set priorities for

[1:05:41] Voice 7: NAPTEP covenant management and landholder stewardship, which will in turn guide allocations

[1:05:47] Voice 7: for the property management budget across ITC's protected areas. It's staff's recommendation

[1:05:54] Voice 7: that the board accept the NAPTEP covenant monitoring report for 2022 and direct staff

[1:06:00] Voice 7: staff to address management concerns as identified in the report. However, an alternative is

[1:06:05] Voice 7: presented in the case the board wishes to amend the report. And if the board has any

[1:06:10] Voice 7: questions regarding the report, I can answer them at this time.

[1:06:16] Voice 7: Thanks.

[1:06:16] Voice 12: And thank you for

[1:06:17] Voice 12: a comprehensive report. It's always

[1:06:21] Voice 12: so nice to see. Do any

[1:06:24] Voice 12: board members have any questions for staff on this monitoring report?

[1:06:29] Voice 12: Just a comment.

[1:06:30] Voice 12: Thank you for such a comprehensive report, and it's mostly good news.

[1:06:34] Voice 4: Yeah,

[1:06:34] Voice 12: I

[1:06:38] Voice 6: wanted to say that too. This is a great report, and it's very clear, it's the right link, and I found it fabulously encouraging. So, thank you.

[1:06:48] Voice 12: I move that the Allens Trust Conservancy accept the IDC NAPTEC Covenant Monitoring Report 2022 and direct staff to address management concerns as identified in the report.

[1:07:09] Voice 12: Any further discussion? All in favor? Hey, thanks everyone. I just want to think on our schedule. We did have a break scheduled for about, to

[1:07:23] Voice 4: start about 10 minutes ago. So some people

[1:07:26] Voice 12: like to have a brief bio break.

[1:07:29] Voice 12: Okay. Thanks, everyone. We're reconvening here after a brief break. And we are going to go to item 5.1.2, which is nature reserve monitoring report. So similar to the last report, but these are nature reserves that are not involved with MAPT. And I understand Noulas wanted to speak to this.

[1:07:56] Voice 12: Yes,

[1:07:56] Voice 8: that's right. So they're all of the Island Trust Conservancy-owned nature reserves.

[1:08:01] Voice 8: So I'm happy to report that the 2022 monitoring season of the nature reserves resulted in no major issues and a very

[1:08:08] Voice 8: happy finding too.

[1:08:09] Voice 8: So when we visited McFadden Creek Nature Sanctuary on Salt Spring, we discovered herons nesting for the first time since they abandoned the area in about 2000.

[1:08:18] Voice 4: So

[1:08:18] Voice 8: I believe at that one time there were over 130 great blue heron nests there before it was abandoned.

[1:08:23] Voice 8: And it's also perfect timing because this past spring, in conjunction with the Salt

[1:08:28] Voice 8: Spring Island Conservancy, we did a mass mail-out to the neighbours within a one-kilometre radius

[1:08:35] Voice 8: of it.

[1:08:35] Voice 8: So 161 letters and brochures were sent out stating the importance of the area and the

[1:08:40] Voice 8: importance of...

[1:08:41] Voice 4: and

[1:08:43] Voice 8: information about herons in general, and also to see if neighbours

[1:08:47] Voice 8: were interested in becoming part of the stewardship visits with Salt Spring Island Conservancy.

[1:08:51] Voice 8: So that kind of went hand in hand, which was really nice when something like that works out.

[1:08:57] Voice 8: The monitoring visits involved many partners, including those that hold conservation covenants on our ITC nature reserves,

[1:09:05] Voice 8: and local conservancies that act as management groups, volunteer wardens or neighbours and donors.

[1:09:13] Voice 8: owners. These visits are a fantastic opportunity to build relationships and have a chance to

[1:09:19] Voice 8: meet on-site to discuss the management needs into the future. So 32 of the 33 ITC nature

[1:09:25] Voice 8: reserves were visited from May to October on 13 islands. Loughlin Lake Nature Reserve

[1:09:32] Voice 8: Edition on Galeano was not visited as it is monitored in conjunction with the Loughlin

[1:09:37] Voice 8: Lake Nature Reserve Covenant owned by the Gamayango Conservancy Associations and those

[1:09:43] Voice 8: were not monitored this year as Gemma may discuss when doing those ones to help cut down on the

[1:09:48] Voice 8: workload from the low risk protected areas so that one was excluded from the visit time and

[1:09:54] Voice 8: then there's a service contract that is used to monitor the Horton Bay Ferry Nature Reserve on

[1:10:00] Voice 8: Maine which has been completed by the Maine Island Conservancy Association since 2009

[1:10:06] Voice 8: and a nine to save travel costs

[1:10:07] Voice 8: as it's the only protected area on Maine.

[1:10:11] Voice 8: Saturnina Island Nature Reserve

[1:10:14] Voice 8: was visited for the first time

[1:10:15] Voice 8: and the Link Island Nature Reserve

[1:10:17] Voice 8: was visited for the first time as a nature reserve

[1:10:19] Voice 8: rather than the conservation covenant.

[1:10:22] Voice 8: And an invitation to quote to obtain a contractor

[1:10:24] Voice 8: to complete the first management plans

[1:10:26] Voice 8: for these two nature reserves has been completed

[1:10:29] Voice 8: and we're in the process of finishing off

[1:10:32] Voice 8: the service contract for that.

[1:10:33] Voice 8: And that will hopefully begin in this fiscal

[1:10:36] Voice 8: and then continue on to next fiscal

[1:10:37] Voice 8: to do the first management plan for those two.

[1:10:40] Voice 8: So monitoring visits helps set priority activities

[1:10:43] Voice 8: for the next fiscal and where to spend our limited resources.

[1:10:46] Voice 8: As Gemma was saying, it's balanced between all the islands,

[1:10:48] Voice 8: trust protected areas, covenants and nature reserves.

[1:10:51] Voice 8: The common activities are trail maintenance

[1:10:53] Voice 8: to ensure safety and the public can easily find their way

[1:10:57] Voice 8: with as little damage on the land as possible

[1:10:59] Voice 8: and to stay off of adjacent private property.

[1:11:02] Voice 8: Invasive species, which are a constant struggle

[1:11:04] Voice 8: and require work each year and we prioritize based on the type of invasive and how much there is

[1:11:10] Voice 8: and then the restoration projects where planting of native species and removal of invasive species

[1:11:15] Voice 8: often go hand in hand um i think that's it um i'm happy to help take any questions thank you

[1:11:23] Voice 12: any questions uh trustee

[1:11:24] Voice 12: um approximately how many of these nature reserves have volunteer wardens

[1:11:30] Voice 12: that are participating in monitoring or supporting the work?

[1:11:35] Voice 8: That are participating in monitoring, around seven or eight.

[1:11:41] Voice 8: So we'd love to get it higher,

[1:11:43] Voice 8: and it's one of the things we try to work on to kind of recruit.

[1:11:48] Voice 8: But most of the ones we have have been in since the acquisition started,

[1:11:53] Voice 8: and they've been really involved since the get-go.

[1:11:55] Voice 8: So the ones that didn't have that type of person as a neighbour

[1:11:58] Voice 8: or a close person to the area it's kind of harder to bring people in after the fact but we've had

[1:12:04] Voice 8: some success so

[1:12:06] Voice 12: considering there's two new acquisitions with southern you know and link

[1:12:11] Voice 12: islands and this is sort of a good time to bring are there any prospects for volunteer wardens for

[1:12:19] Voice 12: those two those are

[1:12:19] Voice 8: very strange ones because they don't really have any close neighbors because

[1:12:23] Voice 8: they're islands um but for link they're it's right nestled in between munch and porsche so

[1:12:29] Voice 8: there are

[1:12:30] Voice 8: and was the case when the swift family owned it

[1:12:34] Voice 8: too like they have neighbors that were always

[1:12:36] Voice 8: kind of watching over it for them so we've had um they're not officially a volunteer board but

[1:12:41] Voice 8: we've had people say oh there's been a fire like sometimes there's campfires on there when um so

[1:12:47] Voice 8: So people are keeping an eye out.

[1:12:50] Voice 8: Saturnina, there's kind of nothing around there.

[1:12:53] Voice 8: So that is going to be a little bit of a problem

[1:12:55] Voice 8: and something that will hopefully be taken into consideration

[1:12:59] Voice 8: in the management planning.

[1:13:00] Voice 8: So hopefully we'll have some type of, you know, like a fire,

[1:13:04] Voice 8: like the obvious big things.

[1:13:06] Voice 8: It's like we want to know right away if there's a fire on the island

[1:13:08] Voice 8: and that kind of thing.

[1:13:10] Voice 12: There's lots of interesting people on Gabriola

[1:13:13] Voice 12: who like to be involved in, let's say, business.

[1:13:18] Voice 12: So I wouldn't think it would be hard to find somebody

[1:13:21] Voice 6: with a boat.

[1:13:22] Voice 12: Yeah, to kayak over and, yeah.

[1:13:23] Voice 6: Yeah, with

[1:13:23] Voice 12: a boat, you could just hop over and say,

[1:13:25] Voice 12: you're not supposed to be on this island, or I don't know.

[1:13:30] Voice 12: So I could keep an ear out if you want to.

[1:13:32] Voice 12: That would be great.

[1:13:33] Voice 8: Saturnina, it looked like when we went to the monitoring

[1:13:35] Voice 8: visit there, it's used a lot in the summer.

[1:13:38] Voice 12: Yeah, I think it is.

[1:13:38] Voice 12: I think it's used a lot.

[1:13:39] Voice 12: I think it is, so OK.

[1:13:41] Voice 12: I'll keep an ear out for those kind of people.

[1:13:48] Voice 3: One observation, that is a huge yew tree.

[1:13:54] Voice 3: I've seen a lot of yew trees, I've never seen one like that.

[1:13:57] Voice 8: I know

[1:13:57] Voice 3: that is an ancient

[1:13:58] Voice 8: giant. It's quite amazing.

[1:14:00] Voice 3: But why are there no, why do you think there's no nature reserves on Orne?

[1:14:07] Voice 8: I don't know. I wish there was because I really want to go there.

[1:14:12] Voice 3: could you fix

[1:14:14] Voice 8: that grant yeah we

[1:14:17] Voice 3: should jointly and severally get you on the agenda

[1:14:22] of a conservancy meeting maybe or a word meeting and put that

[1:14:26] Voice 3: question there to see

[1:14:27] Voice 3: maybe we can generate

[1:14:29] Voice 8: something would that make sense to you right yeah i

[1:14:31] Voice 8: think we do that as a

[1:14:32] Voice 8: part of like um for acquisitions like jemma and

[1:14:36] Voice 8: katherine have done meetings before talking up

[1:14:39] Voice 8: our programs like NAPTEP as well as that's mostly what is actually people don't talk of nature

[1:14:43] Voice 8: reserves as much as mostly

[1:14:45] Voice 8: clinical companies yeah we got

[1:14:47] Voice 3: NAPTEP there as you know and we encourage

[1:14:49] Voice 3: it and we're all the conservancy part of that but we can just be

[1:14:52] Voice 8: estranged somehow

[1:14:53] Voice 8: I get maybe there's so much park there already I don't know yeah I think that's

[1:14:59] Voice 8: hard

[1:15:00] Voice 3: 25 of the island is protected that may be the simple answer yeah ready and willing to go

[1:15:10] Voice 3: The drop of an earring.

[1:15:11] Voice 12: Anyone's willing to go to Harvey if they get a chance.

[1:15:13] Voice 12: Trustee Smith.

[1:15:14] Voice 6: Yeah, I just have a question that sort of relates these two reports together.

[1:15:18] Voice 12: So

[1:15:19] Voice 6: we have a lot of properties.

[1:15:20] Voice 6: A lot of them are, some are big, some are small, sort of unconnected.

[1:15:23] Voice 6: Have we

[1:15:24] Voice 6: thought of a strategy since fragmentation is actually one of the biggest issues for species at risk

[1:15:31] Voice 12: on the

[1:15:32] Voice 12: planet,

[1:15:34] Voice 12: but also particularly in the wildfires?

[1:15:36] Voice 12: I wonder if we thought of a strategy where we could think about conservation corridors

[1:15:40] Voice 6: between our conservation areas and they could be NAPTEC covenants as a conservation corridor.

[1:15:49] Voice 6: So do we have any strategy to do that or that's just beyond your...

[1:15:53] Voice 6: There's always capacity.

[1:15:55] Voice 6: Yes,

[1:15:55] Voice 8: yeah, it is incorporated in the big plan, the prioritization of areas.

[1:16:00] Voice 8: So if something was brought to us, there's a ranking of area and how it fits in is part of that decision.

[1:16:08] Voice 8: But Kate would probably speak to it more, Catherine.

[1:16:10] Voice 10: The disjunct is between our, I think, our prioritization of knowing which pieces are the priorities

[1:16:17] Voice 10: and we don't do the active direct contact on those priority properties.

[1:16:22] Voice 10: So what you're suggesting would probably involve going out to the properties around the nature reserve

[1:16:29] Voice 10: or to make those connections and doing that really proactive recruitment.

[1:16:34] Voice 12: Yeah, like this part of what we talked about, the communication strategy.

[1:16:40] Voice 9: Just, I will be very brief. We do have several strategies.

[1:16:45] Voice 9: One is our regional conservation plan, which does pull in all of those aspects to prioritize lands.

[1:16:50] Voice 9: We also have a securement strategy that kind of lays out when we get conservation proposals how we address priority for the board.

[1:17:00] Voice 9: And then what I will also say is that part of the regional conservation plan is also looking at islands in priority in terms of outreach work and to speak to what we would call landowner contact.

[1:17:15] Voice 9: And we have very done very small amounts of land on our contact

[1:17:20] Voice 9: based because of capacity

[1:17:22] Voice 9: But those small amounts have been geared at looking at properties that do connect existing protected areas and that do add to the community.

[1:17:31] Voice 9: Yes, I'm happy to those are all those strategies are on our website

[1:17:38] Voice 12: Yeah, so just staying focused on what we're doing right now

[1:17:45] Voice 12: i'll get you just a sec but i i'm just uh mindful of time here we do have some strategies which is

[1:17:51] Voice 12: great to talk about and um right now we're just trying to focus on improving this much

[1:17:58] Voice 12: trustee yates oh just a very quick comment and then i want to make a motion

[1:18:02] Voice 12: um the mcfadden creek majors actuary i took my daughters there when they were teenagers

[1:18:08] Voice 12: teenagers in the 90s, but one was a teenager, one was

[1:18:11] Voice 12: just little, when the herons were nesting,

[1:18:13] Voice 12: and then they went away, and then they're back, so it's so exciting. So I would like to move that

[1:18:23] Voice 12: the Islands Trust Conservancy accept the Islands Trust Conservancy Nature Reserve Monitoring Report

[1:18:29] Voice 12: for 2022. Any further discussion? So are we ready to vote? All in favor? Thanks also to

[1:18:48] Voice 12: for a very comprehensive report, it was

[1:18:50] Voice 12: great to read.

[1:18:52] Voice 4: I was

[1:18:52] Voice 12: also very heartened to see some herons returning

[1:18:55] Voice 12: to Macbeth.

[1:18:56] Voice 12: I remember when they all left.

[1:18:58] Voice 12: They all just took off one day.

[1:19:02] Voice 12: They were all disappointed.

[1:19:03] Voice 12: Anyways, nice to hear you're back or starting to come back.

[1:19:07] Voice 12: All right, let's move on.

[1:19:10] Voice 12: Thanks everyone for helping me keep on track here.

[1:19:14] Voice 12: So we are going to talk about a project charter now for the Islands Trust Conservancy plan for 2026 to 2030, which might actually get into some of our other discussion a little bit, maybe.

[1:19:30] Voice 12: And I believe Kate is going to speak to us a little bit.

[1:19:38] Voice 9: So the board may recall, those of you who were with the board over the last few years may recall

[1:19:44] Voice 9: that as the board was contemplating the renewal of its 2023 to 2026 plan, yes, 2025, 2023 to 2025

[1:19:58] Voice 9: plan. It was concerned that there wasn't enough opportunity to bring in First Nations voices

[1:20:05] Voice 9: and to have robust engagement with First Nations around that plan. We went to the minister's office

[1:20:11] Voice 9: and asked for an extension in terms of the drafting of that plan, and we're told that

[1:20:16] Voice 9: because of the way the legislation is written, it's actually quite difficult for us not to hold

[1:20:21] Voice 9: hold to the timelines that we're required to hold to.

[1:20:24] Voice 9: So at that time, the conversation decide,

[1:20:28] Voice 9: we decided as a board or the board decided to kind of do

[1:20:32] Voice 9: a bit more of a status quo plan because we had time

[1:20:35] Voice 9: deadlines that we needed to make,

[1:20:37] Voice 9: but that we wanted to make it into an interim plan

[1:20:40] Voice 9: to enable more robust First Nations engagement

[1:20:44] Voice 9: for the next iteration of the Islands Trust

[1:20:46] Voice 9: Conservancy Plan.

[1:20:47] Voice 9: And at the time when the board was considering

[1:20:50] Voice 9: considering the ITC plan that we just worked on,

[1:20:54] Voice 9: it directed staff to come back to the board

[1:20:57] Voice 9: with a recommendation for a project charter

[1:20:59] Voice 9: around how to do a fulsome engagement of First Nations

[1:21:03] Voice 9: and to develop the next iteration

[1:21:06] Voice 9: of the Islands Trust Conservancy Plan.

[1:21:09] Voice 9: So what you have before you is the culmination of that.

[1:21:13] Voice 9: There is a project charter,

[1:21:15] Voice 9: which I will pull up on the screen in a moment,

[1:21:17] Voice 9: but essentially just to work through some of the organizational pieces of that it will dedicate

[1:21:24] Voice 9: quite a bit of staff time over the next couple of years particularly to the First Nations

[1:21:28] Voice 9: engagement process and staff have recommended as part of that project charter that we bring

[1:21:35] Voice 9: in external resources to help with that and you may recall that there is a budget item before

[1:21:39] Voice 9: Trust Council right now to help boost funds so that we are able to resource that properly

[1:21:45] Voice 9: So, the project itself includes approval of $35,000 towards the development of largely

[1:21:52] Voice 9: the First Nations engagement, but there are some other smaller pieces.

[1:21:56] Voice 9: Most of that will come from a core budget, or is planned to come from a core budget,

[1:22:00] Voice 9: $25,000 of it, but we have also put in a special request to Trust Council for a $10,000 budget

[1:22:07] Voice 9: item to augment that, and we're going

[1:22:11] Voice 1: to be able to get that.

[1:22:12] Voice 9: As part of the development of the ITC, next iteration of the ITC plan, we're anticipating that there will be quite a few recommendations for changes to policy.

[1:22:22] Voice 9: So part of the scoping of the plan includes a fairly robust review of our existing policies and strategies.

[1:22:31] Voice 9: strategies. And then finally, some of the implications, of course, are that we believe

[1:22:43] Voice 9: that the development of this plan will help to ensure that we're meeting the reconciliation

[1:22:48] Voice 9: declaration that the Islands Trust Conservancy has approved. In terms of just a couple of

[1:22:56] Voice 9: other pieces that are related, we do have an Islands Trust Conservancy Regional Conservation

[1:23:01] Voice 9: conservation plan, which is very much linked and kind of dovetails with the ITC plan, but

[1:23:06] Voice 9: provides more detailed discussion of the notes that we were talking about earlier, which

[1:23:12] Voice 9: is, you know, landscape analysis and where we're going to focus our effort.

[1:23:17] Voice 9: That plan expires at the end of 2027.

[1:23:20] Voice 9: And so the hope is that some of the First Nations engagement that we're embarking on

[1:23:24] Voice 9: will help to build relationships so that as we move into that plan, those conversations

[1:23:28] Voice 9: will continue and we'll be able to grow.

[1:23:32] Voice 9: Finally, there is a longstanding item

[1:23:35] Voice 9: on our follow-up action plan related

[1:23:37] Voice 9: to creating a reconciliation action plan for the ITC board.

[1:23:43] Voice 9: We have not made progress on that

[1:23:46] Voice 9: over the last couple of years.

[1:23:48] Voice 9: And a lot of that is due to internal resourcing

[1:23:51] Voice 9: and capacity.

[1:23:53] Voice 9: We were hoping very much to have support

[1:23:55] Voice 9: support from our internal senior

[1:23:57] Voice 9: intergovernmental policy analyst position for that.

[1:24:00] Voice 9: But unfortunately that position has been vacant

[1:24:02] Voice 9: for the last little while.

[1:24:04] Voice 9: And my understanding is they are hoping to hire for that

[1:24:07] Voice 9: in the next quarter, three to four months.

[1:24:11] Voice 9: And so it's hoped that that will come back online

[1:24:14] Voice 9: but staff still believe that even in absence

[1:24:17] Voice 9: of a reconciliation action plan,

[1:24:19] Voice 9: that it is important to begin this engagement process

[1:24:22] Voice 9: and to move forward nevertheless.

[1:24:23] Voice 9: the last. So the recommendation before you is that the ITC Board approve the project charter that's

[1:24:29] Voice 9: provided dated January 24th and for the development of the 2026 to 2030 Island Stress Conservancy

[1:24:37] Voice 9: Plan and I'm happy to take questions.

[1:24:42] Voice 12: Questions for staff? Just as well. Okay

[1:24:45] Voice 6: I just have one question

[1:24:46] Voice 6: under um i guess it's on page 47 purchasing procedure

[1:24:53] Voice 6: that um you'll have a set amount for each first nation for capacity funding

[1:25:00] Voice 12: of fifteen hundred

[1:25:01] Voice 12: dollars that's uh it's such a little bit amount of money that i just don't know how that's

[1:25:07] Voice 12: going to be managed so

[1:25:09] Voice 9: what we have discovered is that um nations are will ask for different

[1:25:16] Voice 9: And as we move through, we'll try to adjust based on that.

[1:25:22] Voice 9: The way to be flexible for that budget item

[1:25:25] Voice 9: is that what we had thought is if we find

[1:25:29] Voice 9: that nations are requiring more,

[1:25:31] Voice 9: that we may drift the project over multiple fiscal years,

[1:25:35] Voice 9: and that will enable us to be a little bit flexible

[1:25:37] Voice 9: and come back to trust council in the fall

[1:25:40] Voice 9: for additional budget to enable First Nations engagement.

[1:25:44] Voice 9: Because we're not envisioning

[1:25:45] Voice 9: that they're all going to come to the same table we're envisioning that we will be going to most

[1:25:50] Voice 9: of them on an individual basis or in smaller groupings um so if we need to we can try to

[1:25:57] Voice 9: extend the budget time for that because

[1:26:02] Voice 6: when you say for each first nation what do you mean by that

[1:26:06] Voice 6: are you talking about a band you're talking about a collective of first nation but like

[1:26:13] Voice 6: just such an odd thing to me that i

[1:26:15] Voice 6: don't know it

[1:26:16] Voice 9: doesn't seem very clear so um shall i answer

[1:26:20] Voice 9: that question

[1:26:21] Voice 9: okay um so what we have found because we did a bit of engagement with our

[1:26:25] Voice 9: um the answers conservancy plan

[1:26:28] Voice 1: that we just worked

[1:26:28] Voice 9: on um we've had i think three nations

[1:26:31] Voice 9: that have requested funding that we offered um so many of them have not um and what i found is it's

[1:26:40] Voice 9: It's really individual and based on the nation.

[1:26:42] Voice 9: Sometimes we're dealing with councils of an individual nation,

[1:26:47] Voice 9: and sometimes they refer it to, say, a treaty group or, yeah, a council that is a grouping.

[1:26:53] Voice 9: And I can't say that there's a rule for the entire First Nations engagement.

[1:26:58] Voice 9: It really is variable, and staff will work as directed by the different nations.

[1:27:05] Voice 9: Trustee Scott and then Trustee Hayes.

[1:27:08] Voice 3: further to that point there are the 1500 dollars there's 38 first nations in the island's trust

[1:27:15] Voice 3: area so it seems to set this out like this and then only so it's kind of like 1500 times

[1:27:27] Voice 3: when i read back and i look at the total amount of the funding here it's unless i'm reading all

[1:27:34] Voice 3: wrong this is 35 000 this page 1500 times 38 is roughly sixty thousand dollars so that's what

[1:27:43] Voice 3: so the

[1:27:49] Voice 9: answer is we're not anticipating that all nations will ask and then we're trying to

[1:27:53] Voice 9: be flexible to be able to drift the budgets over multiple years i think

[1:27:58] Voice 3: that morning should be

[1:27:59] Voice 3: changed to reflect that because i don't hear that way so what

[1:28:04] Voice 3: you're reading right now is actually

[1:28:06] Voice 9: the the budget case that we put forward to FTC and to Trust Council it's already

[1:28:15] Voice 9: gone forward in that form so that piece is provided to you for information at

[1:28:18] Voice 9: this stage the piece that you're actually approving is the this what's on

[1:28:24] Voice 9: the screen right now which is the five-year target so

[1:28:27] Voice 3: this page 47 is not

[1:28:31] Voice 12: oh i see

[1:28:34] Voice 3: okay yeah

[1:28:34] Voice 12: no that's that's fine just hate oh so um along the lines of funding what

[1:28:40] Voice 12: i was thinking is that the outreach strategy that you will be doing with the province

[1:28:46] Voice 12: um would hopefully include money from the problem how

[1:28:51] Voice 12: could it not certainly

[1:28:55] Voice 9: bring that up in our

[1:28:57] Voice 9: conversation with staff that we're having later this week um that's

[1:29:03] Voice 12: not part of this charter that

[1:29:05] Voice 9: we're i know but i just i mean the

[1:29:07] Voice 12: capacity funding required to do this work needs support

[1:29:15] Voice 6: this is a small point but it says here that you'll begin development of the 2026

[1:29:21] Voice 6: 2030 itc plan in 2024. should you have 2023 which

[1:29:26] Voice 12: part are you i'm looking at the

[1:29:28] Voice 12: to be completed by the initiator page 44 under

[1:29:36] Voice 6: issue of so

[1:29:38] Voice 9: again there's possible that things

[1:29:41] Voice 9: of page 44 that I have on the screen right now oh yeah oh

[1:29:46] Voice 6: sorry yes there yeah it says

[1:29:47] Voice 6: we're in the top line we'll begin the plan in 2024 yeah

[1:29:51] Voice 9: so we're a little bit spring

[1:29:54] Voice 6: should that say 2023 or

[1:29:56] Voice 9: this is well again

[1:29:58] Voice 9: this has already gone forward

[1:29:59] Voice 9: forward.

[1:30:00] Voice 9: as a budget request um and this is i think when i wrote this we were thinking we would begin

[1:30:05] Voice 1: the first

[1:30:06] Voice 9: nations um engagement coming up in this fiscal year and then 2024 would be when we would

[1:30:15] Voice 9: begin the actual development of the plan incorporating the engagement from first nations

[1:30:21] Voice 6: yeah yeah so

[1:30:22] Voice 6: this went to finance this

[1:30:24] Voice 9: has already gone to trust council actually it's come to trust

[1:30:28] Voice 9: ITC board as well it came to us back in September yeah so will they

[1:30:33] Voice 12: think that you're starting it

[1:30:35] Voice 12: next year that's

[1:30:36] Voice 6: what I'm just

[1:30:36] Voice 12: curious like you're

[1:30:39] Voice 6: looking at funding something the charter

[1:30:41] Voice 9: wants to fund it now but then you're saying well

[1:30:43] Voice 9: this request is for the funding the required

[1:30:46] Voice 9: funding date for this funding request is from April 1st to March 2020 31st 2024 and the

[1:30:55] Voice 9: the actual writing of the plan will begin later,

[1:30:59] Voice 9: but this is the way it's putting it forward

[1:31:02] Voice 9: is that in order to begin the writing of the plan in 2024,

[1:31:05] Voice 9: we need information that will come

[1:31:07] Voice 9: within this current fiscal year.

[1:31:11] Voice 12: I think if we look at the work plan review section

[1:31:14] Voice 12: of the charter,

[1:31:15] Voice 4: we see that.

[1:31:17] Voice 6: Yeah, no, it

[1:31:18] Voice 12: seemed to be inconsistent.

[1:31:20] Voice 12: Yeah.

[1:31:24] Voice 12: Hey, let's trust the gates.

[1:31:26] Voice 12: Motion forward.

[1:31:27] Voice 12: That the Islands Trust Conservancy Board

[1:31:30] Voice 12: approve the project charter,

[1:31:32] Voice 12: dated January 24th, 2023,

[1:31:35] Voice 12: for the development of the 2026-2030 ITC plan.

[1:31:44] Voice 12: Is there any other questions or discussion?

[1:31:47] Voice 12: Are we ready to vote?

[1:31:50] Voice 12: Sorry, I do have a question.

[1:31:52] Voice 12: So out of scope in the charter,

[1:31:54] Voice 12: Public engagement consultation, this is really focused on First Nations engagement and there's not going to be any, I'm just, yeah, that's fine.

[1:32:10] Voice 12: Just wanted to clarify, this is not an outward looking thing.

[1:32:13] Voice 12: That's

[1:32:14] Voice 9: correct. So the vision for the development plan wouldn't include going to islands and doing like what was done for the policy statement.

[1:32:28] Voice 4: Ready to

[1:32:36] Voice 12: vote? All in favour?

[1:32:45] Voice 12: great great work thank you so much um to recognize the claire brader who's joining us

[1:32:53] Voice 12: who is the director of trust area services and she wasn't here to introduce herself earlier um

[1:33:01] Voice 12: did you want to say anything at this point claire or are you just flying a wall just

[1:33:06] Voice 12: all right thanks nice to see you um let's just move on then thank you everyone for that we're

[1:33:17] Voice 12: We're going to go to, you caught up 10 minutes, good job.

[1:33:25] Voice 12: We're going to go to the Species at Risk Program, Project Charter,

[1:33:31] Voice 12: and I believe Wendy is going to go to this one.

[1:33:35] Voice 2: Hi.

[1:33:37] Voice 2: This should be pretty straightforward.

[1:33:39] Voice 2: I am presenting a request for decision.

[1:33:42] Voice 2: The purpose is to, we have updated the Species at Risk

[1:33:45] Voice 2: our program charter, project charter, to account for the extension of the program funding from

[1:33:51] Voice 2: Environment and Climate Change Canada. And the recommendation being put forward is that the

[1:33:56] Voice 2: Island Stress Conservancy Board approve the revised Species at Risk Program Project Charter

[1:34:01] Voice 2: that's dated January 24, 2023. And rather than go through the entire background, I'm going to just

[1:34:10] Voice 2: just jump into May of last year, 2022, Environment Canada ECCC offered to extend the Species at Risk

[1:34:19] Voice 2: Program funding another three years to March 31st, 2026, and increase three-year funding by $25,000,

[1:34:27] Voice 2: which is the current year we're in now, bringing the total SAR program funding for a period of six

[1:34:32] Voice 2: six years from Environment and Climate Change Canada

[1:34:35] Voice 2: to $1,328,000.

[1:34:39] Voice 2: In July of 2022, the ITC Board agreed

[1:34:42] Voice 2: to accept the funding offer from ECCC

[1:34:46] Voice 2: and extend the Species at Risk Program

[1:34:48] Voice 2: and the resolution as noted.

[1:34:54] Voice 2: The amended agreement was signed on December 6th.

[1:34:58] Voice 2: The award requires a minimum of a one-to-one match, and the Islands Trust Conservancy is committed to an additional $1,129,500 for a total matching contribution of $2,087,620, which is approximately 60% of this six-year program budget.

[1:35:19] Voice 2: budget. This is version 3 of the project charter. Version 1 was the interim project charter

[1:35:26] Voice 2: that was created prior to the SAR coordinator position, my position, being hired. Version

[1:35:32] Voice 2: 2 was that final project charter from the interim, and this is version 3 that is updating

[1:35:40] Voice 2: to six-year program. Organizational impacts. The coordinator position will be extended

[1:35:46] Voice 2: and continue into the end of March, 2026

[1:35:49] Voice 2: to support the program.

[1:35:50] Voice 2: And with SAR program funding,

[1:35:52] Voice 2: a four-month summer co-op position

[1:35:54] Voice 2: will be posted for hire,

[1:35:56] Voice 2: has been posted for hire this year

[1:35:57] Voice 2: and the following two years

[1:35:59] Voice 2: to support property management, compliance monitoring

[1:36:02] Voice 2: and SAR mapping projects.

[1:36:06] Voice 2: Financially, there's a table.

[1:36:07] Voice 2: I'm happy to address any questions.

[1:36:11] Voice 2: I think I'll leave it at that.

[1:36:16] Voice 12: all

[1:36:17] Voice 2: right thank

[1:36:17] Voice 12: you wendy um at least we got more money and now we have to adjust

[1:36:25] Voice 2: it's not bad news it's not bad news

[1:36:29] Voice 12: okay with it you know so uh any questions

[1:36:37] Voice 12: just a comment thank you wendy for such a clear report and to show us what was happening before

[1:36:43] Voice 12: and what's happening now, and pretty much it's all good news.

[1:36:47] Voice 12: Great. Thank you.

[1:36:49] Voice 12: Any further comments or questions?

[1:36:51] Voice 12: Make a motion.

[1:36:52] Voice 12: Let's move on.

[1:36:54] Voice 12: That the Islands

[1:36:54] Voice 12: Trust Conservancy Board approve

[1:36:56] Voice 12: the revised Species at Risk Program Project Charter

[1:36:59] Voice 12: dated January 24, 2023.

[1:37:03] Voice 12: Is there a seconder?

[1:37:05] Voice 12: Trustee Smith?

[1:37:08] Voice 12: Are we ready to vote?

[1:37:11] Voice 12: Okay, for the discussion.

[1:37:13] Voice 12: Okay, all in favor?

[1:37:18] Voice 12: Thanks, everyone.

[1:37:23] Voice 12: Thank you, trustees.

[1:37:25] Voice 12: Thank you again, Wendy.

[1:37:28] Voice 12: Now, this one should be a little more interesting.

[1:37:31] Voice 12: How about this draft budget?

[1:37:33] Voice 12: Review of funding requests.

[1:37:37] Voice 12: So, this was a late item, I believe, or we got it a little later than some of the other

[1:37:42] Voice 11: items.

[1:37:43] Voice 12: and um my understanding from this is that the financial planning committee when we met

[1:37:52] Voice 12: just a few days ago uh looked at the draft budget for the coming year and have

[1:38:01] Voice 12: um asked various groups including us to suggest ways that we might be able to

[1:38:10] Voice 12: reduce our budget request and um and so we've got a number of um things to consider and maybe

[1:38:20] Voice 12: i can just ask you if you've got anything further and then i might also ask if she has um

[1:38:28] Voice 9: so yes the

[1:38:29] Voice 9: financial planning committee met last week and um made some or considered some suggestions for

[1:38:37] Voice 9: for reductions of the Islands Trust budget.

[1:38:41] Voice 9: The particular item that they were considering

[1:38:43] Voice 9: from the Islands Trust Conservancy was related to mapping

[1:38:47] Voice 9: and a request to reduce our budget by 30.

[1:38:51] Voice 9: In the table that's provided actually says 12,800,

[1:38:55] Voice 9: but the actual amount that was requested is 13,800.

[1:38:59] Voice 9: So just a slight edit there.

[1:39:02] Voice 9: That essentially takes away all of our mapping budgets

[1:39:05] Voice 9: budget, with the exception of the pieces funded by the Species at Risk program.

[1:39:12] Voice 9: My understanding

[1:39:13] Voice 9: is that the conversation kind of moved into just asking the Ounce-Risk

[1:39:18] Voice 9: Conservancy to consider reductions to its whole budget in ways that we see fit.

[1:39:25] Voice 9: Staff have had a look at the budget.

[1:39:27] Voice 9: I will say that I think the budget is pretty tight.

[1:39:30] Voice 9: We have done a fairly good job.

[1:39:33] Voice 9: at least last fiscal we spent pretty much all of our budget i think we're tracking to do almost

[1:39:38] Voice 9: that this year um possibly with some exceptions due to trying to get contracts out the door

[1:39:44] Voice 9: um and so i would strongly suggest that the board not reduce its mapping budget by that total amount

[1:39:54] Voice 9: um if you i do have the budget amounts and i'm happy to pull up a table where we can play with

[1:39:59] Voice 9: what you you'd like but um i would suggest that we not reduce it by that amount and that if the

[1:40:06] Voice 9: board wants to cut that we start to look at slight reductions in the variety of budget areas

[1:40:11] Voice 9: um i wasn't at financial planning committee i do want to notice or recognize that claire

[1:40:16] Voice 9: freighter is also here as our director so i don't know if you have anything to add from a staff

[1:40:20] Voice 9: perspective i

[1:40:22] Voice 12: think that covers it trustee elliott

[1:40:32] Voice 12: it's yeah it was a bit of a tough discussion because this this was a surprise to most of the

[1:40:40] Voice 12: committee i think um and i think the trustee who put this together the aim was to achieve

[1:40:51] Voice 12: a zero increase in in taxation and so they were just looking at you know different line items and

[1:40:59] Voice 12: what could be cut to get us down to so sort of a let's look at it as a creative exercise

[1:41:05] Voice 12: without a lot of um strong knowledge of what the different programs are and this is a new

[1:41:11] Voice 12: bunch of trustees coming in so um the ecosystem mapping uh it was just a number i don't if we

[1:41:23] Voice 12: could maybe think of a five thousand dollar reduction somewhere or in a few different

[1:41:31] Voice 12: places as a show of good faith that we are you know as a board trying to keep our budgets

[1:41:37] Voice 12: budgets in line and sort of do our part. It is a tough fiscal year, I guess. And if we are headed

[1:41:45] Voice 12: into a recession, I don't want to see us going into a trend of artificially downsizing budgets

[1:41:52] Voice 12: when everything, the cost of everything else is going up. So if we have to hire consultants,

[1:42:00] Voice 12: it's unreasonable to think that prices won't go up for everything else. And so my argument to FPC

[1:42:07] Voice 12: see is we don't want to artificially um sort of sell this idea to the public that we can continue

[1:42:16] Voice 12: to do less with more so i'm willing to stand and say i believe in the programs and um and what

[1:42:22] Voice 12: we're doing especially at the conservancy level um so it's just balancing that with

[1:42:29] Voice 12: the perspective of um some of the trust council which will keep coming back and saying we need

[1:42:37] Voice 12: to keep budgets or we need to not increase taxes right that's going to be a continuing

[1:42:45] Voice 12: call so um so yeah if there's if there's something that could be could get trimmed somewhere um and

[1:42:53] Voice 12: perhaps we can make the case that the if a lot of first nations do not come back wanting to engage

[1:42:59] Voice 12: that ten thousand dollars that we're requesting may not be necessary this year but um and so we

[1:43:05] Voice 12: might not use that money this fiscal but we need it there in case there is real interest and so

[1:43:12] Voice 12: that kind of language i'm totally willing to keep working with but if you could point out areas where

[1:43:20] Voice 12: because i'm here

[1:43:21] Voice 12: or i don't know i'm not yeah

[1:43:30] Voice 12: So 6% inflation, I think, right now.

[1:43:33] Voice 12: Yeah, we don't

[1:43:34] Voice 12: keep up with that.

[1:43:36] Voice 12: We're actually going backwards.

[1:43:38] Voice 12: I saw Trustee Scott and then Trustee Yates.

[1:43:41] Voice 12: So Trustee Scott.

[1:43:43] I

[1:43:44] Voice 3: know what you're getting at.

[1:43:45] Voice 3: And this was this, if you recall, the council meeting last year where the budget came up, it was.

[1:43:53] Voice 3: Watch that meeting again.

[1:43:55] Voice 3: did you see it oh

[1:43:56] Voice 12: yeah i so

[1:43:58] Voice 3: this feeds to that group that want to throw the trust out get rid

[1:44:06] Voice 3: of it all that other stuff so yeah on the one hand and i think optically the 10k from the first

[1:44:14] Voice 3: nations would be not a place to go no because of the you know the whole reconciliation first

[1:44:20] Voice 3: nations i agree now whether there's somewhere else i don't i don't know i'm just not aware

[1:44:27] Voice 3: enough but i

[1:44:28] Voice 4: know

[1:44:30] Voice 3: what you mean about inflation because when is the last time inflation was

[1:44:34] Voice 3: actually built in i guess it's built in every year but if we put it up six percent

[1:44:43] Voice 3: you can

[1:44:44] Voice 3: hear the screaming shouting so i i don't know this is where the politics is going to play

[1:44:53] Voice 3: out at trust council right in march for the next like three years so i don't know the answer to

[1:44:59] Voice 3: all of that it's just the observations that i saw you know in the last term

[1:45:08] Voice 3: and how that we can go ahead and do why i think the governance

[1:45:12] Voice 3: question is going to be huge finance and governance yeah biggies and bylaw enforcement yeah that too

[1:45:21] Voice 12: um so yes this really reminds me of last year right about this time just before or at the march

[1:45:32] Voice 12: final decision meeting for the budget when a late item showed up to completely

[1:45:39] Voice 12: revise the budget which we all know has been worked on really hard by all

[1:45:46] Voice 12: committees and certainly we've seen in the work here in this package that this

[1:45:52] Voice 12: budget for the trust conservancy is finally home and carefully worked out

[1:45:57] Voice 12: and you know like I totally agree with my fellow trustee Toby Elliott that we cannot do as much

[1:46:06] Voice 12: with less and we certainly cannot do more with less and I'm reminded of what Tahira Rockefeller

[1:46:12] Voice 12: said last March at council about undermining the very purpose of this organization and that's what

[1:46:21] Voice 12: this does this this last minute request to get to supposedly a zero budget that's not even possible

[1:46:31] Voice 12: and as as you know you mentioned toby an act of good faith right we are all acting in good faith

[1:46:38] Voice 12: the staff is acting in good faith i don't think this is an act of good faith coming in at the

[1:46:45] Voice 1: last

[1:46:46] Voice 12: minute and doing this request to reduce the budget in some areas maybe there are other areas

[1:46:54] Voice 12: but i do not believe that the important conservation work especially now that we are just

[1:47:01] Voice 12: getting into a revised conservation plan to include reconciliation that we should be chopping

[1:47:08] Voice 12: at the Conservancy budget.

[1:47:11] Voice 12: So I'm certainly willing to listen to any ideas

[1:47:15] Voice 12: or suggestions where we can cut the budget.

[1:47:18] Voice 12: But as far as I can see,

[1:47:20] Voice 12: this has been worked on for months to get to a home budget.

[1:47:27] Voice 12: That's my comments.

[1:47:28] Voice 12: Would you like to be our representative?

[1:47:36] Voice 12: Yes, Trustee Scott.

[1:47:37] Voice 12: If

[1:47:38] Voice 3: I could just add, I am completely willing to stand up

[1:47:40] Voice 3: at Trust Council and defend this budget as it is without cutting it.

[1:47:45] Voice 3: I'm just pointing out my comment earlier.

[1:47:48] Voice 3: That's the political reality that I'm reading.

[1:47:51] Voice 3: If you can't, Toby, I'm sure you're willing to do that as well.

[1:47:56] Voice 3: As I said earlier, we'll do that on Trust Council.

[1:48:03] Voice 3: So I'm just pointing out the political reality.

[1:48:06] Voice 3: you think it's going to get played out because there's going to be a lot of pressure on ones

[1:48:09] Voice 3: it's not from hornby island hornby islanders are silent on all this which is bad but they're

[1:48:15] Voice 3: starting to rear their heads i

[1:48:18] Voice 12: don't believe that's from gabriel yeah

[1:48:20] Voice 3: it's moving north

[1:48:27] Voice 3: so so

[1:48:28] Voice 12: a couple of questions the mobile devices um the old or is that just i'm just trying to

[1:48:38] Voice 12: to understand if that's the tax requisition so sorry i just maybe we should just ask kate to

[1:48:43] Voice 9: give us a little intro as to what she should put up here

[1:48:45] Voice 12: yeah my

[1:48:47] Voice 9: thought was that the board may

[1:48:48] Voice 9: want to work within a table i'm sorry for the small print i can enlarge it for particular items

[1:48:54] Voice 9: but to see it all in one place i put it up this way what we have um sorry i should also say this

[1:49:01] Voice 9: This column C is our approved budget from last year.

[1:49:05] Voice 9: These items here are suggested budget for this year

[1:49:09] Voice 9: broken down by the tax requisition

[1:49:11] Voice 9: and the species at risk grant.

[1:49:13] Voice 9: So you can see

[1:49:14] Voice 9: where those different items are.

[1:49:16] Voice 9: There are certain things that are really hard to,

[1:49:19] Voice 9: are kind of immovable.

[1:49:22] Voice 9: For example, salaries and benefits

[1:49:23] Voice 9: were part of a unionized environment.

[1:49:25] Voice 9: It's going up as part of our new unit agreement.

[1:49:29] Voice 9: so there's no movement of that type of cost when it comes to cell phones because you had a question

[1:49:36] Voice 9: about mobile devices in actual fact the budget amount from last year was an under budgeting

[1:49:42] Voice 9: and what's coming in as cost this year is closer to what we're budgeting for this coming year so

[1:49:48] Voice 9: that's why the discrepancy the places where we have gone up we do have over here increase and

[1:49:55] Voice 9: and I guess, oh yeah, there's a decrease.

[1:49:58] Voice 9: And you can see where that is coming in.

[1:50:01] Voice 9: Our property management budget is going up largely

[1:50:05] Voice 9: because of the species at risk grant,

[1:50:07] Voice 9: but also there is an incremental increase every year

[1:50:10] Voice 9: as we take on properties.

[1:50:11] Voice 9: And there's a formula that we use to create that.

[1:50:15] Voice 9: So I think our actual tax requisition

[1:50:17] Voice 9: went up by about $5,000 for that.

[1:50:20] Voice 9: that. Legal, we got bumped quite a bit down over the past for the past budget cycle. And what we

[1:50:29] Voice 9: found is despite the board curbing a lot of our acquisitions, which is a big driver of our legal

[1:50:35] Voice 9: budget, the Island Stress Conservancy plan made it so that we're actually we do need that full

[1:50:43] Voice 9: the full budget amounts that $20,000 is pretty reflective of what we do see. Part of that

[1:50:48] Voice 9: at, oh sorry, and then other places.

[1:50:52] Voice 12: Sorry, why is that?

[1:50:53] Voice 12: Is that because we've got new covenants and?

[1:50:57] Voice 9: So our legal budget was before last year,

[1:51:00] Voice 9: I think more along the lines of $18,000.

[1:51:03] Voice 9: And that is, it is driven largely by securement.

[1:51:06] Voice 9: So by acquisitions and covenants.

[1:51:09] Voice 9: And our policies do say that

[1:51:11] Voice 9: when we sign on to legal agreements,

[1:51:13] Voice 9: the board will work with legal advisors

[1:51:16] Voice 9: to ensure it's entering into responsible agreements and our costs for legal have been

[1:51:22] Voice 9: have gone up it's

[1:51:25] Voice 12: helpful to know these yeah because

[1:51:29] Voice 12: arguing that so yeah I just want to say

[1:51:33] Voice 12: having been in that meeting I don't think it was an ill-intentioned thing as a surprise it was

[1:51:38] Voice 12: because the previous financial planning committee meeting our first one as a committee was so

[1:51:44] Voice 12: so arduous and we didn't have really any understanding of the programs or what had been running for

[1:51:50] Voice 12: a long time, Freshwater Sustainability Act, all of that was really new.

[1:51:57] Voice 12: And so this trustee sort of did some preemptive work to start the conversation.

[1:52:02] Voice 12: And so really the request was, it's not really appropriate to tell the board, which is a

[1:52:10] Voice 12: parallel organization to the islands trust it's not you know subsidiary to tell the board what

[1:52:15] Voice 12: they should be cutting we should make the decision and so that's how the conversation rolled out so

[1:52:21] Voice 12: it is still a learning curve i don't want to describe any ill intent i think um some constituents

[1:52:28] Voice 12: or some trustees are trying to meet the wishes of their constituents but um so training and

[1:52:36] Voice 12: and conferences and also another one for board training and conferences have we used those

[1:52:41] Voice 12: historically in the past so

[1:52:44] Voice 9: our staff training and travel and training budgets we are using

[1:52:50] Voice 9: pretty much in their entirety in this year and i'm anticipating the same we've had a bit of a

[1:52:55] Voice 9: cause in

[1:52:56] Voice 9: training because of covid so we're

[1:52:58] Voice 1: a little bit in

[1:52:58] Voice 9: catch-up there

[1:53:01] Voice 9: the board training is one that we last year we spent quite a bit of it because we did

[1:53:08] Voice 9: communications workshopping and it's possible that the board may want to do that around engaging

[1:53:16] Voice 9: for stations this year but it

[1:53:19] Voice 9: is an area where you could look at maybe shaving a little bit off

[1:53:22] Voice 9: of that the other areas if I was to if the board did want to say take off 5 000 or something like

[1:53:29] Voice 9: that we could look at eliminating contract services which is administrative support that we've been

[1:53:38] Voice 9: using over the last couple of years and try to take that a little bit more in-house and then

[1:53:45] Voice 9: the other place if you wanted to shave a thousand or two you could maybe

[1:53:49] Voice 9: take a thousand off of

[1:53:50] Voice 9: legal and a thousand off of mapping um i say that

[1:53:54] Voice 4: a

[1:53:56] Voice 9: grain of salt

[1:53:57] Voice 9: a thousand or two i think i wouldn't go much or i wouldn't recommend going much further but you

[1:54:05] Voice 9: of course have more of a sense of

[1:54:07] Voice 4: of

[1:54:08] Voice 9: what's appropriate from a trust council perspective

[1:54:13] Voice 12: hey any other comments on this from board members just a really quick comment about you know things

[1:54:19] Voice 12: where we have to do like a matching thing like the species at risk program when a lovely big grant

[1:54:27] Voice 12: comes your way and then you need to match it with funds you know from your own organization

[1:54:33] Voice 12: it's really hard to turn that down but it but it may be that not all council members understand

[1:54:39] Voice 12: that that's

[1:54:40] Voice 12: a requirement that you have to put and it's not sort of like if you don't do that

[1:54:46] Voice 12: then you don't get any of it.

[1:54:50] Voice 12: Any other comments or discussion or any other advice from staff?

[1:54:57] Voice 12: But thank you for that comment too, Toby, about it's a brand new council.

[1:55:01] Voice 12: And, you know, lots of people just getting to know what they're doing.

[1:55:06] Voice 12: There is pressure.

[1:55:08] Voice 12: This is not uncommon that the first year,

[1:55:16] Voice 12: year, it's like, let's cut the budget, and then people start finding out what they're

[1:55:22] Voice 12: not able to do now, since they cut the budget, and there's actual implications for when you

[1:55:30] Voice 12: do that, so at this point, we're being asked to report that to the financial planning

[1:55:41] Voice 12: and community with additional information

[1:55:44] Voice 12: and identified reductions where possible.

[1:55:53] Voice 12: Do we want as a board to make any kind of

[1:55:56] Voice 12: formal statement about this?

[1:55:58] Voice 12: Do we want to suggest any reductions?

[1:56:02] Voice 12: Do we want to suggest we don't believe,

[1:56:04] Voice 12: or that we've already gone through that process

[1:56:06] Voice 12: and we don't think we have further reductions?

[1:56:10] Voice 12: Any thoughts on that?

[1:56:12] Voice 12: Trustee Smith-Fox.

[1:56:15] Voice 3: Can you identify a number of places there?

[1:56:20] Voice 4: Those

[1:56:21] Voice 9: are the ones you've just highlighted?

[1:56:22] Voice 9: I've just

[1:56:22] Voice 9: highlighted them.

[1:56:23] Voice 3: What did they add up to?

[1:56:26] Voice 9: I mean, I would say we could cut back the contract services in its entirety for now.

[1:56:33] Voice 9: The ecosystem mapping, I think I would say, you know,

[1:56:37] Voice 9: one or 2,000 perhaps shaved off and legal one or 2,000.

[1:56:42] Voice 9: I'm anticipating that we may still hit against that roof,

[1:56:45] Voice 9: but it's possible that we might be able to draw from other budgets, if needed, and fill those pieces.

[1:56:52] Voice 12: I would suggest not cutting out the contract services.

[1:57:00] Voice 12: If we're kind of aiming towards a suggested $5,000, I could suggest cutting $2,000 off of legal, and that's $4,000.

[1:57:21] Voice 12: but philosophically this is a nice strong start to a four-year term with a very good

[1:57:32] Voice 12: set of reports in front of us that clearly have been carefully worked on if in a year's time when

[1:57:41] Voice 12: we go into the next budget cycle we see oh we didn't need that much legal and we probably won't

[1:57:47] Voice 12: or whatever you know in a year's time we may see areas where we could cut that more accurately

[1:57:55] Voice 12: I think than what we can actually see now so philosophically I want to reiterate this

[1:58:03] Voice 12: was a very carefully honed budget with really good reports

[1:58:09] Voice 12: and

[1:58:10] Voice 4: if

[1:58:12] Voice 12: I were to cut anywhere on council this would not be where I would cut

[1:58:17] Voice 12: Yes, but

[1:58:21] Voice 4: I see another hand.

[1:58:25] Voice 4: Justice Smith, any thoughts?

[1:58:29] Voice 4: Well,

[1:58:31] Voice 6: my whole career I've looked at budgets. This is such a tight budget. I'm astounded by it.

[1:58:37] Voice 4: When

[1:58:37] Voice 6: I look at what is produced as a total budget, I almost can't believe it.

[1:58:44] Voice 6: So it's hard for me to see how cutting $4,000 makes a difference.

[1:58:51] Voice 6: But maybe there's a psychology that I'm not seeing, you know, because in the scheme of things, cutting $4,000 to us could make a big difference.

[1:59:02] Voice 6: But cutting $4,000 to the entire trust budget isn't

[1:59:07] Voice 12: going to make a difference.

[1:59:08] Voice 12: So I just, I'm sort of asking the trustees, is there an optics that would say, well,

[1:59:13] Voice 6: they've done that, but, you know, this is so tight.

[1:59:17] Voice 6: i just can't even i can hardly believe that's what this budget we do we do

[1:59:21] Voice 12: honestly can i just ask a

[1:59:25] Voice 12: question um for staff do you happen to know um how one percent tax increase translates into

[1:59:33] Voice 12: the following in that

[1:59:36] Voice 12: number 75 000.

[1:59:40] Voice 12: okay one percent is 75 000. yeah one percent tax increase is

[1:59:44] Voice 12: 75 000. so if they were to try

[1:59:46] Voice 12: cut five thousand dollars a fraction of one percent of our tax increase so anyway yes trust me and i

[1:59:55] Voice 12: will say for further context that the first

[2:00:00] Voice 12: draft budget that FPC looked at, had a proposed 10% tax increase to meet the budget, and everybody

[2:00:06] Voice 12: kind of freaked out at that. So that

[2:00:09] Voice 12: was what the information we were working off of, and then the

[2:00:12] Voice 12: Director of Administrative Services, Julia Moffs, had an update for us, I think it was at Executive

[2:00:17] Voice 12: Committee on the

[2:00:18] Voice 12: Wednesday, and then FPC was on Thursday saying, oh, non-market assets, I don't

[2:00:26] Voice 12: what you call it but non-market change in sort of changes in zoning had added a lot to the budget so

[2:00:33] Voice 12: that proposed increase of 10 went down to this three percent potential increase that i think

[2:00:41] Voice 12: um and and i think we had we hadn't had that information so it meant more money was actually

[2:00:47] Voice 12: coming in right and the budget looked like it was going to balance a bit better so

[2:00:51] Voice 12: So this creative workaround was sort of based on a very alarming potential jump.

[2:00:59] Voice 12: Right.

[2:01:00] Voice 12: So we could say this is as tight as we can get it.

[2:01:06] Voice 12: If we cut anything, it might be $4,000.

[2:01:09] Voice 12: And that would harm our ability to do the work that we need to do.

[2:01:15] Voice 12: And honestly, it's not going to make that much of a difference overall.

[2:01:18] Voice 12: So find somewhere else to cut.

[2:01:22] Voice 12: so yeah yeah and and just for those if you might not know maybe for the kids but non-market girls

[2:01:28] Voice 12: is like somebody has a vacant lot and they're taxed a certain amount and then they build a

[2:01:34] Voice 12: house on it they're taxed more so there's more revenue coming in even though you didn't raise

[2:01:39] Voice 12: your taxes because they've

[2:01:40] Voice 12: increased the value it's a lot more

[2:01:43] Voice 12: they'll subdivide it or whatever

[2:01:44] Voice 12: And it basically says that they came out in December, but it's significantly higher.

[2:01:51] Voice 12: Okay.

[2:01:52] Voice 12: I think Trustee Smith and the other trustees got it.

[2:01:57] Voice 12: Sorry.

[2:01:59] Voice 6: Just lost it.

[2:02:00] Voice 6: Oh, yeah.

[2:02:00] Voice 6: I know what I want to say.

[2:02:02] Voice 6: I think it's somewhere in here.

[2:02:03] Voice 6: I don't know.

[2:02:04] Voice 6: This document.

[2:02:04] Voice 6: That point that you just raised, that more monies come in because of this non-market,

[2:02:11] Voice 6: and that some of that's because of development.

[2:02:13] Voice 4: like

[2:02:15] Voice 6: developers having to pay us that really worried me because this is what happens in sort

[2:02:22] Voice 6: of standard means like local governments that have to be driven by development because they

[2:02:28] Voice 6: need the development for that money to come and

[2:02:32] Voice 4: so

[2:02:33] Voice 6: that raised a lot of bells to me actually

[2:02:36] Voice 6: so I was thinking wow are we going to become a local government we're not special anymore because

[2:02:42] Voice 6: we're dependent on development for our budget i just i saw

[2:02:47] Voice 12: that and you know bells went off but

[2:02:48] Voice 6: maybe i

[2:02:49] Voice 6: uh this isn't it's

[2:02:51] Voice 12: it's one of the um actually duties of the honest trust system in that

[2:02:56] Voice 12: those who are making land use planning decisions trust committees are not those who are providing

[2:03:02] Voice 12: services and so they are not motivated

[2:03:04] Voice 12: to create more development just to fund

[2:03:08] Voice 12: But we do get some, despite that, but we're yeah local Minnesotans are out there for free for that reason.

[2:03:19] Voice 12: I'm just, yes. Yeah,

[2:03:21] Voice 11: I can just add it was a happy coincidence this year that in the year that province signed a collective agreement with a fairly large increase.

[2:03:26] Voice 11: Also happened to be the year in which we saw the islands have a building boom.

[2:03:31] Voice 11: right so it just hasn't been a happy circumstance i would not say there's a structural dependency

[2:03:35] Voice 11: there it's been built in it is just a happy coincidence to see those two things have come

[2:03:39] Voice 11: together to offer this budget relief but we'll note that you know the work of the conservancy

[2:03:45] Voice 11: is important in the face of the islands having these development pressures

[2:03:47] Voice 4: um

[2:03:48] Voice 11: the southern gulf

[2:03:49] Voice 11: islands were the fastest growing small jurisdiction in british columbia aside from langford like over

[2:03:54] Voice 11: the last census you know period

[2:03:56] Voice 11: so there's certainly value in the conservancy in the face

[2:03:59] Voice 11: of hundreds and hundreds of new homes being developed on the island

[2:04:02] Voice 4: so

[2:04:03] Voice 3: lunch is

[2:04:05] Voice 11: on the table

[2:04:06] Voice 12: over there and

[2:04:07] Voice 12: i i have a feeling we're in we're reaching heated agreement

[2:04:14] Voice 12: not changing anything and maybe letting the

[2:04:18] Voice 12: fpc know that we don't we thought this through very

[2:04:21] Voice 12: carefully and discussed it thoroughly and feel we have submitted a budget that has pared down

[2:04:32] Voice 12: as we can make it in order to do our job i

[2:04:36] Voice 3: just want to say i've been trying to get my hand in

[2:04:38] Voice 3: yes

[2:04:38] Voice 12: i'm sorry you go just want

[2:04:41] Voice 3: to say that 13.5 percent of the bottom sorry so if you feel

[2:04:50] Voice 3: comfortable with having that number down there it goes out i took that back to the hormonal

[2:04:54] Voice 3: trust committee and tried to sell that idea there i don't think i get very far with it

[2:05:00] Voice 3: so that 13.5 that's kind of the optics of the politics that's played out here so how that

[2:05:07] Voice 3: plays out at trust council i mean if i understand that everything you're saying about how tight it

[2:05:12] Voice 3: is and it's a good budget it's going to be one of the good things it's going to do which has

[2:05:15] Voice 3: all been defined by all the work you guys showed us this morning that's not a question

[2:05:25] Voice 4: I don't understand your question.

[2:05:27] Voice 12: For that

[2:05:28] Voice 3: 13.5% increase

[2:05:30] Voice 12: in island trust

[2:05:31] Voice 3: costs over the last year and a half.

[2:05:34] Voice 12: I think Director Frater was trying to get a...

[2:05:36] Voice 11: If I can give you the speaking note around that, it's the collective agreement negotiated by the province.

[2:05:41] Voice 11: That's

[2:05:41] Voice 3: what's driving almost

[2:05:43] Voice 11: the entirety of your increase is the

[2:05:48] Voice 11: collective agreement signed by the province.

[2:05:50] Voice 11: The rest are really incremental increases. The dollars

[2:05:52] Voice 3: for the rest of it

[2:05:53] Voice 11: are quite small.

[2:05:53] Voice 11: It really is

[2:05:54] Voice 11: that negotiated agreement.

[2:05:55] Voice 3: It's all in that 67.

[2:05:57] Voice 11: Yeah, we're a

[2:05:58] Voice 11: staff heavy organization.

[2:05:59] Voice 11: And so this has been a

[2:06:00] Voice 3: real surge of a year

[2:06:01] Voice 11: with this new collective agreement.

[2:06:02] Voice 3: So that 10.9% has, the trust has no-

[2:06:06] Voice 11: Absolutely no control over it.

[2:06:07] Voice 3: All right, there's the answer, really good.

[2:06:08] Voice 3: All right, thank you, Shannon.

[2:06:11] Voice 3: Thank you.

[2:06:11] Voice 3: So is there

[2:06:13] Voice 11: anything else we

[2:06:13] Voice 12: need to discuss

[2:06:14] Voice 12: or are we ready to make some kind of a motion here?

[2:06:21] Voice 12: The Islands Trust Conservancy Board

[2:06:23] Voice 12: has determined the current request

[2:06:27] Voice 12: uh to the trust council budget request is a fairly carefully honed and fairly conservative

[2:06:39] Voice 12: budget and therefore can determine no place where we can cook

[2:06:44] Voice 9: might need further help

[2:06:48] Voice 9: i'm not

[2:06:48] Voice 12: so good at emotions anybody else does not recommend reduction and does not recommend

[2:06:53] Voice 12: and further reductions.

[2:06:58] Voice 12: Can

[2:06:58] Voice 6: you suggest that we do let them know

[2:07:00] Voice 6: that we did actually consider

[2:07:03] Voice 12: where to go?

[2:07:04] Voice 6: Yeah, so has carefully

[2:07:06] Voice 6: considered possible

[2:07:15] Voice 12: potential budget item reductions

[2:07:19] Voice 12: and their implications

[2:07:21] Voice 12: and has concluded that our budget ask

[2:07:27] Voice 12: is necessary to

[2:07:35] Voice 3: maintain the integrity of the Conservancy activities or something like that.

[2:07:43] Voice 12: Put in all the good words.

[2:07:45] Voice 3: Exactly.

[2:07:46] Voice 12: Necessary and responsible.

[2:07:48] Voice 12: You don't have to say that. This is necessary to do the work.

[2:07:57] Voice 12: I think Trustee Smith had potential budget item reductions and their implications.

[2:08:04] Voice 12: Yeah.

[2:08:06] Voice 12: You guys, as a committee, you're really good at this.

[2:08:13] Voice 4: Oh, yeah.

[2:08:14] Voice 4: It's very good.

[2:08:14] Voice 4: It's motion drafting time.

[2:08:17] Voice 12: Where did the resolution come from?

[2:08:20] Voice 12: It was Trustee Elliott was the one.

[2:08:24] Voice 12: Well,

[2:08:24] Voice 6: I don't know.

[2:08:25] Voice 6: Someone else.

[2:08:27] Voice 12: Someone else.

[2:08:27] Voice 8: Are you willing to own this?

[2:08:29] Voice 12: No, Risa owns this.

[2:08:30] Voice 12: But I can own it.

[2:08:31] Voice 12: years

[2:08:32] Voice 8: of U.N. negotiations.

[2:08:34] Voice 12: We all need it.

[2:08:37] Voice 12: Trustee Smith, are you making this motion?

[2:08:42] Voice 4: Trustee Smith?

[2:08:43] Voice 12: Are you making this motion? Sure.

[2:08:45] Voice 12: Okay, is there a seconder?

[2:08:47] Voice 3: She's second.

[2:08:50] Voice 12: Trustee Elliott seconds.

[2:08:52] Voice 12: Any further discussion?

[2:08:56] Voice 12: Vote.

[2:08:57] Voice 12: All in favor? Vote.

[2:09:01] Voice 12: I think you're voting, aren't you, Trustee Smith?

[2:09:04] Voice 12: I'm sorry.

[2:09:05] Voice 12: Yeah.

[2:09:16] Voice 12: I'm going to suggest we take our lunch break now after that type of work.

[2:09:21] Voice 12: Let me just do a time check here.

[2:09:24] Voice 12: We were going to stop for lunch around.

[2:09:29] Voice 12: We are live.

[2:09:33] Voice 12: We're live.

[2:09:34] Voice 12: Okay.

[2:09:34] Voice 12: Thank you.

[2:09:35] Voice 12: So we're just going to reconvene here after our lunch break.

[2:09:38] Voice 12: Thanks, everybody.

[2:09:41] Voice 12: Just looking at the agenda and had a little quick chat with Kate about it.

[2:09:49] Voice 12: 5.3 is correspondence.

[2:09:51] Voice 12: We don't have any of that.

[2:09:53] Voice 12: 5.4 are updates.

[2:09:56] Voice 12: And I was going to suggest that the first three,

[2:10:02] Voice 12: assuming everybody has read them,

[2:10:05] Voice 12: maybe we won't go through each one individually

[2:10:07] Voice 12: unless people have specific questions.

[2:10:12] Voice 12: Just, we are running a little behind time here still,

[2:10:17] Voice 12: and if we're hooking down at 2.30,

[2:10:21] Voice 12: we'll have to keep it snappy.

[2:10:22] Voice 12: So any questions on the first three, I guess?

[2:10:28] Voice 4: I'm not gonna give you much time

[2:10:29] Voice 12: to say you have a question.

[2:10:33] Voice 12: And then the executive committee and financial committee updates, that would be Trista Kelly.

[2:10:43] Voice 12: I don't think there's anything important I've talked to the relevant parties.

[2:10:50] Voice 12: If anybody has any questions, just email me and we can respond.

[2:11:00] Voice 12: on oh

[2:11:01] Voice 11: yeah any meetings

[2:11:02] Voice 12: are very these are minutes

[2:11:03] Voice 12: um and just kind of update um

[2:11:13] Voice 12: just say that it was identified at last

[2:11:20] Voice 12: what was trust council we had december

[2:11:24] Voice 12: no it was around the december 7th

[2:11:32] Voice 12: yeah so trustees scott was saying that financial finances and budgets going to be kind of a theme

[2:11:43] Voice 12: and the governance review and i would add to that that by law uh enforcement and management

[2:11:51] Voice 12: is going to be sort of coming under scrutiny so there's trustees coming in who are asking about

[2:11:59] Voice 12: about how is this managed and why are we getting so many complaints um not so many complaints but

[2:12:05] Voice 12: there's they're hearing from constituents that they're uncomfortable with the way bylaw

[2:12:10] Voice 12: enforcement is done and so there's going to be a report and sort of a presentation at next

[2:12:16] Voice 12: trust council about the scope of it and the system and the structure and areas that we might need to

[2:12:23] Voice 12: look at so i don't know if that's interesting to anyone here but i didn't relate to conservation

[2:12:29] Voice 12: work so that's going to be a theme as russ says thank you thank you um well let's carry on i

[2:12:40] Voice 12: appreciate those brief updates um we don't have any public uh registered in this meeting although

[2:12:51] Voice 12: It could be streaming, but we haven't registered any delegations.

[2:12:58] Voice 12: Don't believe there's any new business that we've been targeted to.

[2:13:03] Voice 12: So I think our next step is to just go into our closed meeting,

[2:13:07] Voice 12: and the motion is on the agenda.

[2:13:10] Voice 12: If anybody would like to read it.

[2:13:13] Voice 12: Read it?

[2:13:15] Voice 12: Yeah.

[2:13:16] Voice 12: Thank you.

[2:13:17] Voice 12: Mr. Adams?

[2:13:19] Voice 12: I move that the meeting be closed to the public

[2:13:22] Voice 12: in accordance with the community charter

[2:13:24] Voice 12: Part 4, Division 3, Section 91E, the acquisition, disposition, or expropriation of land for

[2:13:32] Voice 12: improvements if the Board considers that the disclosure could reasonably be expected to

[2:13:38] Voice 12: harm the interests of the Islands Trust Conservancy Board.

[2:13:42] Voice 12: Negotiations and related discussions respecting the proposed provision of a service that are

[2:13:47] Voice 12: at their preliminary stages and that, in the view of the Board, could reasonably be expected

[2:13:53] Voice 12: expected to harm the interests of the Islands Trust Conservancy if they were held in public,

[2:13:58] Voice 12: and that staff be invited to remain in the meeting.

[2:14:03] Voice 12: Seconder?

[2:14:04] Voice 12: All in favor?

[2:14:09] Voice 12: Carried.

[2:14:10] Voice 12: All right, we are now in camera.

[2:14:14] Voice 12: So at

[2:14:19] Voice 9: this stage, we do need to maintain this Zoom link

[2:14:22] Voice 9: because we have our

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 1 of 7 
Regular Meeting Minutes                           
January 24, 2023 
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, January 24, 2023 
10:00 a.m. 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Board Members Present Linda Adams, Chair 
 Risa Smith, Vice Chair 
 Tobi Elliott, Board Member 
Grant Scott, Board Member  
 Susan Yates, Board Member 
  
Staff Present Clare Frater, Director, Trust Area Services, joined at 11:45 am 
Kate Emmings, Islands Trust Conservancy Manager 
Carla Funk, A/ Communications and Fundraising Specialist 
 Jemma Green, Covenant Management & Outreach Specialist 
 Kathryn Martell, Ecosystem Protection Specialist 
 Nuala Murphy, Property Management Specialist 
 Carmen Smith, A/Communications and Fundraising Specialist 
Wendy Tyrrell, Species at Risk Program Coordinator 
Robert Barlow, Legislative Services Clerk/Recorder 
 
1. CALL TO ORDER 
 
Chair Adams called the meeting to order at 10:08 a.m. and acknowledged that the meeting was 
being held on Lekwungen speaking people’s territory. 
 
1.1 Roundtable and Introductions 
 
Trustees and Staff in attendance introduced themselves. 
 
1.2 Elections 
 
Manager Emmings reviewed the election process and noted that, as per Islands Trust 
Conservancy (ITC) Policy 1.2 (Islands Trust Conservancy Board and Committee Elections), 
all ITC members are eligible to be nominated and run for the positions of Chair and Vice-
Chair of the Islands Trust Conservancy Board.  
 
1.2.1 Election of Chair 
 
Manager Emmings conducted the election for ITC Board Chair. Trustee Adams 
was nominated and Manager Emmings declared Trustee Adams was elected ITC 
Chair by acclamation. 

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Regular Meeting Minutes                           
January 24, 2023 
1.2.2 Election of Vice-Chair 
 
Manager Emmings conducted the election for ITC Board Vice-Chair. Trustee 
Smith was nominated and Manager Emmings declared Trustee Smith was 
elected Vice-Chair by acclamation. 
 
1.2.3 Election of Financial Planning Committee Representative 
 
Manager Emmings conducted the election for the ITC Board representative on 
the Financial Planning Committee. Trustee Yates was nominated but declined 
and Trustee Adams was nominated but declined.  Yates then accepted her 
nomination and Manager Emmings declared Trustee Yates was elected by 
acclamation. 
 
2. APPROVAL OF AGENDA 
 
The following addition to the agenda was presented for consideration: 
 ITC representative on the Governance Committee as agenda item 1.3 
 
By general consent the agenda was approved as amended. 
 
The Board then addressed agenda item 1.3 
 
1.3 ITC Representative on the Governance Committee  
 
Chair Adams introduced the item indicating that, as per Trust Council Policy 2.3.1 
Council Committee System, one of the two Trust Council elected members of the Islands 
Trust Conservancy is an ex-officio member of the Governance Committee, as 
determined by the Chair of the Islands Trust Conservancy. Board discussion included the 
value of ITC representation at the Governance Committee. 
 
ITC-2023-001 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Board request the Islands Trust Council amend 
Trust Council Policy 2.3.1 to enable the Islands Trust Conservancy Chair to 
appoint any Board member as a representative to the Governance Committee.  
 CARRIED 
 
ITC-2023-002 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Board request that the Governance Committee 
advise the Islands Trust Conservancy Board Chair regarding any agenda item 
pertinent to the Islands Trust Conservancy until a ITC liaison member is 
appointed to the Governance Committee. 
CARRIED 
 

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Regular Meeting Minutes                           
January 24, 2023 
3. RISE AND REPORT  
 
None. 
 
4. MINUTES/COORDINATION 
 
4.1 Minutes of Meetings/Resolutions without Meetings 
 
4.1.1 Approval of the November 22, 2022 Regular Meeting Minutes 
 
The following amendment to the minutes were presented for consideration: 
 correct the spelling of Trustee Elliott’s surname 
 
By general consent the Islands Trust Conservancy meeting minutes of 
November 22, 2022 minutes were adopted as amended. 
 
4.2 Follow-up Action List 
 
The Islands Trust Conservancy Manager provided an update on the following item: 
 the draft 2023-2025 Islands Trust Conservancy Interim Plan has been sent to the 
Minister of Municipal Affairs; Minister’s Office staff wish to meet to discuss the 
Interim plan, particularly in regards to First Nations comments; Director Frater and 
Manager Emmings have arranged such a meeting; and staff will inform the Board of 
the outcome of those discussions. 
 
5. BUSINESS 
 
5.1 Items for Approval 
 
5.1.1 ITC NAPTEP Covenants Monitoring Report 2022 - Request for Decision (RFD) 
 
Covenant Management & Outreach Specialist Green provided some highlights 
of the report. 
 
ITC-2023-003 
It was MOVED and SECONDED, 
that Islands Trust Conservancy accept the Islands Trust Conservancy NAPTEP 
Covenant Monitoring Report 2022 and direct staff to address management 
concerns as identified in the report. 
CARRIED 
 
The Board recessed at 11:15 a.m. and returned at 11:24 a.m. 
 
5.1.2 ITC Nature Reserves Monitoring Report 2022 - Request for Decision 
 

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Regular Meeting Minutes                           
January 24, 2023 
Property Management Specialist Murphy provided some highlights of the 
report. Board discussion included: 
 the number of Nature Reserves that have volunteer wardens 
 Current ITC strategies to create conservation corridors between current 
conservation areas in order to mitigate impact of fragmentation 
 
ITC-2023-004 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy accept the “Islands Trust Conservancy Nature 
Reserve Monitoring Report 2022.” 
CARRIED 
 
5.1.3 2026-2030 ITC Plan Project Charter - Request for Decision (RFD) 
 
Manager Emmings introduced the RFD indicating that the Board wanted a more 
fulsome engagement with First Nations in development of the next iteration of 
the ITC Plan. Board discussion included: 
 whether the proposed capacity funding is sufficient or appropriate 
 whether the Province would be providing any capacity funding for First 
Nations 
 the timing of the Plan 
 
ITC-2023-005 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board approve the Project Charter, 
dated January 24 2023, for the development of the 2026-2030 ITC Plan. 
CARRIED 
 
5.1.4 Species at Risk Program Project Charter v3 - Request for Decision 
 
Species at Risk Program Coordinator Tyrrell introduced the Project Charter. 
 
ITC-2023-006 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the revised Species at Risk 
Program Project Charter, dated January 24, 2023. 
CARRIED 
 
5.2 Items for Discussion/Direction 
 
5.2.1 Draft Budget 2023/24 Review of Funding Requests - Briefing 
Chair Adams introduced the briefing indicating that Financial Planning 
Committee (FPC) requested all Committees review their funding requests for 
the 2023/24 fiscal year and report back to FPC with additional information and 
identified reductions where possible. Board discussion included: 

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Regular Meeting Minutes                           
January 24, 2023 
 if reducing the budget requests send a message that activities and projects 
can be accomplished with less funding 
 how inflation is incorporated into the budget 
 the current budget requests were carefully developed to reflect priorities 
 some projects, such as the federally funded Species At Risk project, requires 
matching funds from Islands Trust in order for Islands Trust to receive the 
federal funds 
 the initial draft budget would result in approximately a 10% increase to 
taxes and the second version of the draft budget would result in 
approximately a 3% increase to taxes 
 there is much development and many new property owners in the Islands 
Trust Area 
 the budget was substantially impacted by the new collective agreement 
 
ITC-2023-007 
It was MOVED and SECONDED, 
that Islands Trust Conservancy Board has carefully considered potential budget 
item reductions and their implications and has concluded that its budget 
request is necessary and responsible. 
CARRIED 
 
The ITC Board recessed at 12:26 p.m. and returned at 1:01 p.m. 
 
5.3 Correspondence 
 
None. 
 
5.4 Updates for Information 
 
5.4.1 Public Acquisitions Report 
 
Received for information. 
 
5.4.2 Public Covenants Report 
 
Received for information. 
 
5.4.3 Budget Report 
 
Received for information. 
 
5.4.4 Executive Committee Update 
 
No update was provided. 
 
5.4.5 Financial Planning Committee Update 
 

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Regular Meeting Minutes                           
January 24, 2023 
No update was provided. 
 
5.4.6 Trust Council Update 
 
It was indicated that current Trust Council focus is currently on the budget 
development and on a review of bylaw compliance and enforcement policy and 
procedures. 
 
6. PUBLIC COMMENTS AND DELEGATIONS 
  
None. 
 
7. NEW BUSINESS 
 
None. 
 
8. NEXT MEETING - March 14, 2023 
 
The next meeting will take place on March 14, 2023 at 10:00 a.m. 
 
9. CLOSED MEETING 
 
9.1 Motion to Close the Meeting 
 
ITC-2023-008 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, sections: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; and (k) negotiations and 
related discussions respecting the proposed provision of a service that are at their 
preliminary stages and that, in the view of the Board, could reasonably be expected to 
harm the interests of the Islands Trust Conservancy if they were held in public; and that 
staff be invited to remain in the meeting. 
CARRIED 
 
10. ADJOURNMENT 
 
By general consent the meeting adjourned at 1:07 p.m. 
 
 
 
_________________________ 
Linda Adams, Chair 
 
Certified Correct: 
 

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Regular Meeting Minutes                           
January 24, 2023 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder