Islands Trust Conservancy Board regular meeting, January 26, 2023

[0:00:33] Voice 12: Okay,

[0:02:03] Voice 3: good morning, everyone.

[0:02:05] Voice 5: morning good morning

[0:02:06] Voice 11: it's

[0:02:07] Voice 3: um a real pleasure i got to tell you for me to be here on gabriel

[0:02:12] Voice 3: i'm i'm peter uh elected on peter's side

[0:02:17] Voice 8: that's

[0:02:18] Voice 3: my home and um i'm also chair trust council and um

[0:02:23] Voice 3: and then like i said i'm so pleased to be here to be the chair of the gabriel healthy

[0:02:26] Voice 3: you sleep but i've not shared the past my second meeting so

[0:02:29] Voice 8: i'm

[0:02:30] Voice 3: appreciating that and let us begin

[0:02:35] Voice 3: um so this is the gabriel local trust committee meeting for january the 26th it's hard to believe

[0:02:44] Voice 3: that january is scooting by so quickly i want to acknowledge that uh every day we're all waking up

[0:02:52] Voice 3: I'm working and living in Coachella's territory today here in Stenamo territory and it's an honor

[0:02:59] Voice 3: to be here. There's lots of opportunity and we have opportunity today with Elder Lawley and I'll

[0:03:06] Voice 3: introduce her in a minute. There's opportunity every day for us to learn about this place that

[0:03:10] Voice 3: we live in. It's rich with culture and history, some of it good, some of it not so good, but it's

[0:03:16] Voice 3: good to avail ourselves of that knowledge um so today i'm joined by your locally elected

[0:03:23] Voice 3: trustees toby elliott morning and susan yates

[0:03:28] Voice 3: together we make up the gabrielle local trust community also in the audience here we have

[0:03:38] vanessa oh in the back there uh vanessa craig is the area of the director thank you for your

[0:03:45] Voice 3: a written report and glad that you're here today um this meeting is being recorded and live streamed

[0:03:52] Voice 3: so the folks that can't attend our meeting can either watch it from home or watch it um after

[0:03:57] the fact it's at work and that's um

[0:04:00] Voice 3: terrific that we're able to support that we have a number of

[0:04:03] Voice 3: staff with us uh this morning um um i have regrets from sonja uh zupanak who's unable to join us

[0:04:11] Voice 3: today but we have marvis mccarger thank you sorry for that for joining us um we also uh we're also

[0:04:19] Voice 3: privileged today to have director of planning services for this today stefan sermon from

[0:04:23] Voice 3: victoria thank you for joining us stefan now i want to welcome renee jemora perfect okay

[0:04:31] Voice 3: randy's our new regional planning manager uh first opportunity to meet together

[0:04:35] Voice 3: I'm so very grateful to have joined this team and taken on this challenge, and it's nice to see a smile on your face.

[0:04:44] Voice 3: So who else? Nadine Moraro, our minutaker here today.

[0:04:49] Voice 3: Thank you very much for your work. And in the background, we have Will and Margo.

[0:04:57] Voice 3: Thank you. So many names, so many places to be.

[0:05:01] Voice 3: Lolly and I were talking about remembering people's names.

[0:05:05] Voice 3: Also joining us remotely will be Stephen Bowe.

[0:05:08] Voice 3: He'll be giving us a report.

[0:05:10] Voice 3: And then absolutely, it's a real honor and privilege here to welcome

[0:05:14] Voice 3: it's the name of Elder Lolly Good,

[0:05:17] Voice 3: who will begin our meeting with a welcome and blessing.

[0:05:20] Voice 3: And so I just want to say welcome.

[0:05:23] Voice 3: Welcome, Nathan, for joining us today.

[0:05:27] Voice 3: And I'll just turn it over to Lolly.

[0:05:30] Voice 3: But before that, I'll just say,

[0:05:32] Voice 3: it has been so humbling and so honoring for me

[0:05:34] Voice 3: to be able to meet Lolly and Nanaimo this morning

[0:05:37] Voice 3: and bring it to Edith.

[0:05:39] Voice 3: And I said to you earlier, walking behind you was,

[0:05:42] Voice 3: as we were getting on the ferry,

[0:05:44] Voice 3: this elder with her beautiful woven hat

[0:05:47] Voice 3: and her spinner on her hat was just so, such a moment.

[0:05:53] Voice 3: and i'm so pleased that you're here and we've had some lovely chats on the phrase

[0:05:57] Voice 3: all say no more and turn it over to you well thank you for being here

[0:06:04] Voice 10: hype square i want to see

[0:06:07] Voice 10: good day it's good to see you all i'm one of the hours from my uh community that goes out

[0:06:19] Voice 10: when called to do events such as like what's happening today

[0:06:25] Voice 10: so i would like i have a protocol so i'll just go ahead and do my protocol and after i've done

[0:06:33] Voice 10: the blessing um i would like to start remaking off in a good way i created a uplifting um

[0:06:42] Voice 10: song out of the phrase it's a really good day it's not always a good day for all of us but if

[0:06:49] Voice 10: we can have fun for a few minutes it does do something and it'll start your day off in a good

[0:06:55] Voice 10: way so

[0:07:31] Voice 10: Honoured Elders, Friends, Relatives, I was born and raised in the name of extended family group

[0:07:38] Voice 10: Seashell. In the name of Chief Mike Wise and Council, I invite you all to our sacred lands.

[0:07:48] Voice 10: While I recite this prayer, I ask that you think of your neighbours, your friends,

[0:07:55] Voice 10: your families. I also would like to think of all frontline workers worldwide who risk their lives

[0:08:05] Voice 10: on a daily basis in support of their communities, their towns, their countries.

[0:08:45] Voice 10: Creator, thank you for this day.

[0:08:47] Voice 10: Please look after those who are grieving and for those who are sick.

[0:08:52] Voice 10: Thank you for the food today.

[0:08:54] Voice 10: Please bring blessing and medicines to our tables.

[0:08:58] Voice 10: Creator, please help us all today and every day.

[0:09:04] Voice 10: Amen.

[0:09:05] Voice 10: Okay, I have brought my instruments.

[0:09:07] Voice 10: You are all going to join me today to uplift your spirits a little bit.

[0:09:14] Voice 10: I would like for each and every one of you to come and please grab your own instrument.

[0:09:21] Voice 10: You can stand, please.

[0:09:36] Voice 11: Thank you

[0:09:41] Voice 8: very

[0:09:49] Voice 13: much.

[0:09:59] good morning

[0:10:09] we're just going

[0:10:13] Voice 11: to be here

[0:11:08] Voice 10: okay as i start singing once you see my hand go up like like this there's going to be three

[0:11:16] Voice 10: times i raised my hand and this is where you're going to sing once you see me go like this you're

[0:11:22] Voice 10: You're going to sing, ice quail.

[0:11:25] Voice 10: Ice quail.

[0:11:27] Voice 10: Y'all just said good day and hope.

[0:11:29] Voice 10: I mean them.

[0:11:30] Voice 10: So you're going to have three ice quails.

[0:11:33] Voice 10: Let's practice.

[0:11:34] Voice 10: Ice quail.

[0:11:36] Voice 8: Ice quail.

[0:11:38] Voice 10: Ice quail.

[0:11:39] Voice 10: Say it with meaning.

[0:11:41] Voice 10: What if you just won a million dollars?

[0:11:44] Voice 10: How would you say ice quail?

[0:11:46] Voice 10: Ice quail.

[0:11:50] Voice 2: All right, let's go.

[0:11:51] Voice 2: You

[0:13:47] Voice 10: guys are hires.

[0:13:51] Voice 10: We're going to turn on the instrument, please.

[0:15:24] Voice 8: so

[0:15:35] Voice 3: thank you very much elder lolly for starting off in such a good way um especially getting

[0:15:41] Voice 3: everybody up and joining in i want to thank you all you're not afraid to join in and i'm really

[0:15:46] Voice 3: grateful for that thank you elder lolly we'll um we'll continue on with calling our meeting to

[0:15:52] Voice 3: order um so um this um meeting is an official forum for local trust committees to make decisions

[0:16:02] Voice 3: by land use planning matters and discuss relevant business associated with the jurisdiction of the

[0:16:07] Voice 3: allen's trust certainly we're also interested in other matters but other matters may or may not

[0:16:14] Voice 3: we may or may not be able to facilitate change i want to add most importantly to me is that this

[0:16:22] Voice 3: is a place of employment for our staff and our trustees and that we always want to be kind

[0:16:28] Voice 3: and respectful and um and and also it's a place of gathering it's a public place where you and

[0:16:36] Voice 3: members of the audience remotely and viewing us later um you're all friends and family neighbors

[0:16:42] Voice 3: and let's be also kind and respectful to each other so that we can have a good meeting and

[0:16:48] Voice 3: share our thoughts and ideas across all of the spectrum of possibilities um so just keep that

[0:16:54] Voice 3: in mind as we move to the meeting if you need to say something um we can address the chair

[0:17:01] Voice 3: and we'll try to hit that where appropriate and at this point we'll continue the meeting

[0:17:07] Voice 3: so um i do have an agenda uh before us today and i want to thank all of the staff that have been

[0:17:14] Voice 3: engaged in getting this all prepared for us there's a lot of background work that gets us to

[0:17:18] Voice 3: each one of these meetings i think the office trust holds something like 250 plus meetings

[0:17:24] Voice 3: teams a year across the region, so a lot of work that goes into the creation of those

[0:17:30] Voice 3: in the schedule.

[0:17:37] Voice 11: All right, so

[0:17:42] Voice 3: we have an agenda for us and I'll just ask if there's any additions or

[0:17:46] deletions.

[0:17:47] I do believe there's one additional

[0:17:49] Voice 3: piece of correspondence with respect to one of the

[0:17:54] Voice 3: applications um and um so we can just consider that in the application when we get there it

[0:18:00] Voice 3: wouldn't be a separate piece of correspondence um

[0:18:03] Voice 12: um

[0:18:04] Voice 3: i do

[0:18:05] Voice 12: have an addition i'm not quite sure

[0:18:07] Voice 12: where it should go it's with regard to the invitation from bc ferries for local trustees

[0:18:13] Voice 12: to meet with them on february 16th so that could either come under our trustee reports or

[0:18:20] Voice 12: and of course let's

[0:18:21] Voice 3: put it under new business new

[0:18:23] Voice 12: business right because

[0:18:24] Voice 3: i think it made me

[0:18:25] Voice 12: looking

[0:18:25] Voice 3: for endorsement of trustees to attend bc fairies uh i think i'll

[0:18:30] Voice 8: call that is it

[0:18:32] Voice 8: something else i do

[0:18:37] Voice 12: have a request and just uh i just was trying to uh learn if i can appear

[0:18:45] Voice 12: to the name of chief and council today which is a regular business meeting and it looks like we're

[0:18:51] Voice 12: not scheduled so i was going to ask for the meeting to end or if i could leave at 2 30.

[0:18:55] Voice 12: so we can just carry on as usual yeah

[0:18:58] Voice 3: we certainly have lots of opportunity for a conversation

[0:19:01] Voice 3: discussion it would be good in any way shape or form to um finish it around 2 30 or so and

[0:19:08] Voice 3: be synchronized with the fairies but of course we're here for as long as we need to be to get

[0:19:12] Voice 3: the business done so um that's great thank you for that so then anything from stats

[0:19:19] Voice 3: Okay, so then I'm going to ask them that by general consent, we adopt the agenda as amended,

[0:19:26] Voice 3: and we'll proceed. Okay, so rise and report is the first obvious item on this. And this

[0:19:34] Voice 3: would be a rise and report from a previous in camera meeting, of which there is nothing at

[0:19:38] Voice 3: this time to report. So we'll just move through that. We'll come to the report section of the

[0:19:44] Voice 3: agenda and we'll start off with trustees uh reporting out on local activities and um you

[0:19:50] Voice 3: know often trustees will alternate who kicks us off and who follows and so i'll leave it to you

[0:19:56] Voice 3: to decide i see uh toby tanning the

[0:19:59] Voice 3: the talking sticks over speaking over to susan nate so okay

[0:20:03] Voice 3: um well

[0:20:05] Voice 12: i do have notes in front of me and because we have not met for almost two months

[0:20:10] Voice 12: and we have both been very busy,

[0:20:13] Voice 12: I do have a few minutes of reporting to do.

[0:20:17] Voice 12: So first of all,

[0:20:19] Voice 12: I would like to say that resulting from some correspondence

[0:20:24] Voice 12: that we received at our last LTC meeting in December

[0:20:28] Voice 12: from Timothy Micah regarding his request

[0:20:32] Voice 12: for us to consider working with groups on Gabriela

[0:20:37] Voice 12: like to stop burning large piles of collected yard waste and some invasive plant species as well.

[0:20:46] Voice 12: I took it upon myself to have some meetings and some correspondence with Island Futures,

[0:20:53] Voice 12: with GALT, with Vanessa Craig from our RDN representative, and with the Gabriel Lavalier

[0:21:01] Voice 12: your fire department and also to do a bit of research as to what salt spring does because

[0:21:06] Voice 12: i know that they have a good system there they have a duo system they have a neighborhood

[0:21:12] Voice 12: collection and disposal with contractor chippers and then they have a large annual collection and

[0:21:19] Voice 12: chipping event that is really run by three organizations the fire department transition

[0:21:25] Voice 12: salt spring and their invasive species group so i'm i'm working on that and i think we're

[0:21:31] Voice 12: are on the road to get from burning to chipping. I

[0:21:35] Voice 12: feel pretty positive. So I just wanted to mention

[0:21:40] Voice 12: that. Also mentioned that both trustee Elliot and I do have office hours. And my office hours are

[0:21:49] Voice 12: posted on the trustee in the trustee corner. My next office hours will be February 9, from one

[0:21:56] Voice 12: to four at the northern trust office but of course anyone can phone me or email me at any time so i

[0:22:05] Voice 12: also wanted to note that i attended a wonderful uh webinar on january 17th it was a panel discussion

[0:22:16] Voice 12: and the topic was reconciliation and organizational change with environmental

[0:22:22] Voice 12: governmental non-governmental organizations and I noted that there were a number of

[0:22:28] Voice 12: staff and board members from the Islands Trust Conservancy along with myself who had registered

[0:22:36] Voice 12: for this webinar and I

[0:22:38] Voice 12: just I enjoyed it so much. It was sponsored by Conservation through

[0:22:43] Voice 12: Reconciliation Partnership and the Sustainability Network. There were over a hundred registrants

[0:22:51] Voice 12: all across Canada, and it was hosted by Chloe Dragonsmith from the Dene Nation in the Northwest

[0:22:58] Voice 12: Territories, and the panelists were all Indigenous except Jennifer McKillop from Nature Conservancy

[0:23:05] Voice 12: Canada, who has lived and worked in Northern Cree Territory for a long time. The other panelists,

[0:23:13] Voice 12: Amanda Karst from Treaty 1 Territory, homeland of the Métis Nation, working with Nature United,

[0:23:18] Voice 12: Claire Hutton from Lekwungen-Speaking Peoples Territory,

[0:23:22] Voice 12: home of Songhees and Squamish Nations,

[0:23:25] Voice 12: working for First Nations Stewardship with Nature United

[0:23:28] Voice 12: and notably for the Great Bear Rainforest.

[0:23:31] Voice 12: Hannah Askew, also from Lekwungen Territory,

[0:23:34] Voice 12: Executive Director for Sierra Club of BC,

[0:23:37] Voice 12: and Charlene George-Crosknot from Coast Salish Territory,

[0:23:41] Voice 12: also working for Sierra Club of BC.

[0:23:44] Voice 12: Host Chloe Dragon-Smith posed two main questions, and she introduced the session with some remarks about First Nations always having to work as bridges to accomplish reconciliation for NGOs, and that this burden should shift to the NGOs.

[0:24:02] Voice 12: And her questions were, what does reconciliation look like so far with your organization, and what are the greatest challenges with reconciliation and conservation work?

[0:24:13] Voice 12: and the answers were just wonderful so I will try to be brief but I took extensive notes because

[0:24:21] Voice 12: I'm learning all the time and I just found them so good so um Jennifer McKillop with

[0:24:29] Voice 12: Nature Conservancy of Canada talked about growing up and learning the Cree name for where she lived

[0:24:36] Voice 12: and the green name means the place where the bones are piled up and the deep and I would say

[0:24:44] Voice 12: tragic meaning of this name because it's connected with the extermination of the bison

[0:24:51] Voice 12: which of course eliminated First Nations food, shelter and connection to their land culturally

[0:24:58] Voice 12: and environmentally. So the temperate grasslands are now a very endangered ecosystem and nature

[0:25:06] Voice 12: Conservancy Canada has worked to secure purchase or donation of over a quarter million acres.

[0:25:12] Voice 12: Jennifer talked about how the measurements of the first land surveyors working on behalf of

[0:25:18] Voice 12: the government are suspect because their motivation at that time was to make way for

[0:25:25] Voice 12: colonial agriculture. So NCC is working with First Nations to establish an Indigenous conservation

[0:25:32] Voice 12: conservation framework for all of their work. And she acknowledged,

[0:25:37] Voice 12: I hear her words, we are in a place of deep displacement of Indigenous peoples.

[0:25:44] Voice 12: She also talked of being grateful to learn on the land with Indigenous people for over 30 years,

[0:25:50] Voice 12: and how this learning with is so impactful.

[0:25:56] Voice 12: So Claire Hutton and Amanda Carr, speaking for Nature United,

[0:25:59] Voice 12: United, spoke about working for Indigenous-led conservation and working on projects of mutual

[0:26:06] Voice 12: interest. Also, how harmful the colonial history of conservation has been across North America

[0:26:12] Voice 12: and how it can almost invisibly be part of ongoing colonialism. And I say that because

[0:26:20] Voice 12: we automatically think of conservation efforts, well, they must be good.

[0:26:24] Voice 12: Claire talked about combating goal-oriented projects that are rushed to meet

[0:26:30] Voice 12: funding requirements and colonial deadlines, and suggested line items in every project budget with bigger changes that require time and space for different approaches.

[0:26:42] Voice 12: And Amanda talked about Nature United being a good example of collaboration, of which more is needed.

[0:26:50] Voice 12: Kukwesna Charlie George spoke about the entitled attitude that comes with traditional conservation efforts, as if conservation is the answer to the colonial legacy of extraction.

[0:27:03] Voice 12: The best gift she learned from her grandfather is about the interconnectedness of all life.

[0:27:08] Voice 12: She learned to ask, how do you meet bear on the trail?

[0:27:13] Voice 12: Wow, I like that because I have met bears on the trail.

[0:27:17] Voice 12: Caquesna also revels in her role of auntie in her community and how important that role is for younger generations to absorb their language and culture.

[0:27:27] Voice 12: She spoke passionately about how conservation is still mostly human centered and how organizational structures are still most ceremonial.

[0:27:38] Voice 12: How do I be a good guest is an essential question to ask oneself.

[0:27:42] Voice 12: herself. She also suggested something for organizations, and that is to hire people on

[0:27:49] Voice 12: contract, that is First Nations people, rather than as permanent staff to allow for more varied

[0:27:56] Voice 12: knowledge and expertise, depending on which nations might be part of ongoing work. Hannah

[0:28:04] Voice 12: Askew affirmed that we must learn to be comfortable with not knowing and not being tied to specific

[0:28:10] Voice 12: specific end results. Her comments about measurable outcomes tied in directly with

[0:28:16] Voice 12: Kukwusna's concerns about funding is often in direct conflict with smaller, quieter initiatives

[0:28:22] Voice 12: that do not have measurable outcomes and definite endpoints. She spoke of not reinforcing

[0:28:28] Voice 12: a colonial worldview that is familiar and comfortable to non-Indigenous people.

[0:28:34] Voice 12: In closing, I admire and I will reflect on the definition of ethical space that came up in this webinar from the conservation through reconciliation partnership.

[0:28:47] Voice 12: And that is creating a place for knowledge systems to interact with mutual respect, kindness and generosity.

[0:28:57] Voice 12: So pardon all the time I'm taking, but it's been two months since we met.

[0:29:02] Voice 12: So I will just quickly then report on a wonderful Islands Trust Conservancy board meeting that both Trustee Elliott and I attended.

[0:29:14] Voice 12: And that was just this past Tuesday, and I will not go over the whole agenda, but I can give you some highlights.

[0:29:22] Voice 12: So for me, the highlights were the monitoring reports for the Islands Trust Conservancy protected areas.

[0:29:29] Voice 12: So these are the reports that the staff tell us about that talk about the Naptep covenants, and they talk about the nature reserves. And there was one very special one for me, going back many years, because in this report for the McFadden Creek Nature Sanctuary on Salt Spring, the great blue herons are back after an absence of 20 years.

[0:29:55] Voice 12: And that was quite special.

[0:29:59] Voice 12: Thank you.

[0:30:00] Voice 12: Because about 35 years ago, about 35 years ago, I took my two daughters to this area to look at the herons.

[0:30:09] Voice 12: And there were over 100 heron deaths at that time.

[0:30:12] Voice 12: And they were just little kids.

[0:30:14] Voice 12: And then the herons disappeared.

[0:30:16] Voice 12: And then that was very sad.

[0:30:18] Voice 12: So I was just thrilled to hear that.

[0:30:20] Voice 12: So that was just one report of many really encouraging reports about the nature covenants and reserves that most of them are doing very well.

[0:30:31] Voice 12: And then for me, the other highlight was just the collaboration among the various conservation agencies that work with the Islands Trust Conservancy to purchase and protect valuable areas.

[0:30:45] Voice 12: One really special one right now ongoing is the Reginald Hill.

[0:30:51] Voice 12: reserve on salt spring so that's it for my report pretty much all good news

[0:30:58] Voice 3: thank you trustee i'll be taking home the fetus that um going from burning to chicken

[0:31:09] Voice 12: we're moving in that direction

[0:31:10] Voice 3: trustee elliott over to you for your report

[0:31:13] Voice 12: thank you chair um i'm participating in a number of committees um as i'm on executive

[0:31:21] Voice 12: Executive Council. I'm on the Regional Planning Committee. I believe I'm the liaison for that.

[0:31:27] Voice 12: Either way, I would have chosen to be on that committee. I've got some really exciting work

[0:31:31] Voice 12: ahead of us in terms of, I believe, collecting together all the best ideas from the different

[0:31:38] Voice 12: local trust areas and how they're addressing housing needs in their communities with respecting

[0:31:46] Voice 12: protecting the environment and and water restrictions so each community seems to have different

[0:31:51] Voice 12: um ways that they've approached it so we're going to be getting all those ideas together

[0:31:57] Voice 12: and looking at them and sort of hopefully coming up with a regional um outlook and so I'm looking

[0:32:04] Voice 12: to Stefan uh this really exciting work ahead I've always wanted to get into the nitty-gritty of how

[0:32:11] Voice 12: how we can do planning in a more holistic way

[0:32:17] Voice 12: that takes in mind the specific context of the ecosystems.

[0:32:21] Voice 12: And it's not just the same for every community

[0:32:25] Voice 12: because of course we all grew differently.

[0:32:27] Voice 12: So what is appropriate for our communities?

[0:32:29] Voice 12: How can we learn from one another?

[0:32:31] Voice 12: And I believe there's going to be a forum coming up

[0:32:34] Voice 12: for the planners to get together and share those ideas

[0:32:36] Voice 12: and another one for trustees.

[0:32:38] Voice 12: So that's on the horizon.

[0:32:41] Voice 12: We had to make some difficult decisions that financial planning. I think I spoke to this last in December, capping the requests for communities coming for OCP reviews or in the middle of their OCP reviews and we sort of cap that at a certain number

[0:32:59] Voice 12: and so gabriela as opposed to launching into our ocp review this year um we decided to do a pre

[0:33:07] Voice 12: engagement process and so uh still have yet to have that budgeted money approved but if we do

[0:33:15] Voice 12: there'll be some really exciting meetings as we look at the pre-work so that when we launch into

[0:33:21] Voice 12: our ocp review hopefully next year the community is ready for it and we understand what we're

[0:33:26] Voice 12: engaging with so some of the terminology out of the way and my hope was to meet with the chief

[0:33:31] Voice 12: and council um there there's been a lot of um things in their community that um that are

[0:33:39] Voice 12: priorities so i just keep waiting for when i can appear as a delegation my hope is that i can learn

[0:33:45] Voice 12: from cinema how they might like to be involved if at all in our engagement process so i've been

[0:33:55] Voice 12: working with well sonya zupanak a very wise planner said if we could reverse this process

[0:34:00] Voice 12: instead of just sending referrals this is what our community gabriela has decided what do you think

[0:34:05] Voice 12: more designing the process together so that we have an understanding of how soon they would

[0:34:12] Voice 12: like to be involved if at all it's not um expected and we're just asking the questions at this point

[0:34:18] Voice 12: um on gabriola i attended the climate 12 12 12 event um last sunday with indigenous knowledge

[0:34:28] Voice 12: keepers and elders uh elder dave bodily was there joan assisted organizing that

[0:34:34] Voice 12: ardith cooper a member of our community spoke and um elder lolly came and elder geraldine

[0:34:41] Voice 12: matson and that was just so wonderful to share stories and to learn about indigenous ways of

[0:34:47] Voice 12: knowing in terms of the local context and how we might be thinking about climate change with all

[0:34:53] Voice 12: these different ways of of understanding the environment uh yesterday i was invited to meet

[0:35:00] Voice 12: with the mp lisa marie barron and the ndp leader the leader of the ndp party jagmeet singh i guess

[0:35:09] Voice 12: doing a tour and so i had a chance to sit down in a round table with a few municipal leaders and

[0:35:14] Voice 12: mayors and talk about some of the challenges in our communities um by the time we got to me

[0:35:22] Voice 12: it was starting to sound like a chorus of we need affordable housing investment um

[0:35:28] Voice 12: infrastructure is is aging our hospitals um critical care and primary care is top of mind

[0:35:35] Voice 12: and i think jake nixon spoke to that earlier to the media and they have some exciting plans

[0:35:40] Voice 12: and housing and oh yeah and social supports for mental illness and people struggling with

[0:35:50] Voice 12: addictions that's a real crisis in the NIMAL and I just I brought a good news story I said

[0:35:55] Voice 12: listen our skate park was built last year we've seen such a transformation young families moving

[0:36:01] Voice 12: back to the island and so I just said that's an example of a small amount of infrastructure and I

[0:36:07] Voice 12: realize it's at the regional level but a little bit of infrastructure that sort of balances out

[0:36:12] Voice 1: our

[0:36:12] Voice 12: community and brings us into a healthier place and i think he was appreciative of that hopeful

[0:36:17] Voice 12: story because it was all sounding a bit dire um yes i am a member of the trust conservancy that

[0:36:23] Voice 12: was an excellent meeting a great meeting on the speedy on monday and my first experience chairing

[0:36:29] Voice 12: and i think what's going to come out of that for our community i'm going to learn

[0:36:34] Voice 12: what it's like when a community does their own OCP review process and then brings it back into

[0:36:40] Voice 12: the trust and then we are challenged to sort of look at the LUB the land use bylaws how much we're

[0:36:46] Voice 12: going to change in order to update them to meet the wishes of the community so that's a they took

[0:36:52] Voice 12: a different approach for a couple of years and it'll be interesting to see how that approach

[0:36:57] Voice 12: might inform uh our community as we go into the process super excited to be able to learn from

[0:37:04] Voice 12: different communities and that's probably enough for me today chair welcome well that's fantastic

[0:37:10] Voice 3: thank you chair welcome

[0:37:11] Voice 12: i just have one quick addition i'm so grateful that toby could go to

[0:37:15] Voice 12: meet lisa baron and jackie yesterday because i couldn't i did send them a note i too said

[0:37:22] Voice 12: said, affordable housing, health care.

[0:37:24] Voice 12: But I also brought up the issue of the greater anchorages

[0:37:27] Voice 12: in the Salish

[0:37:28] Voice 12: Sea, because that is indeed

[0:37:30] Voice 12: under Transport Canada's ages.

[0:37:32] Voice 12: And we are having a really hard time with that.

[0:37:34] Voice 12: So I think that's the reason.

[0:37:37] Voice 3: So thank you.

[0:37:39] Voice 3: And indeed, Alastair MacGregor in my region, also with the NDP,

[0:37:42] Voice 3: has a private members bill

[0:37:44] Voice 11: regarding .

[0:37:45] Voice 3: Yes, that's right.

[0:37:46] Voice 3: it would it would certainly be a change of circumstance if we had more consultation and

[0:37:55] Voice 3: more recognition of what the issues are on that uh honestly it's it's been disappointing for the

[0:38:01] Voice 3: many years i've been on that file but uh we keep plugging away we're

[0:38:05] Voice 6: not gonna be hopeful

[0:38:06] Voice 3: so i'm glad that you raised that um and thank you for what you've reported and i am curious

[0:38:13] Voice 3: as to whether or not rail came up as a conversation in the 9-1-0 because that's also another important

[0:38:19] issue for active transportation which we're going potentially the landscape could change

[0:38:24] and then i also want

[0:38:28] Voice 3: to thank you for the ski island that will receive the germinating on

[0:38:31] Voice 3: the ski island and that's a nice tip for renee um to for thinking out of the box ocp development

[0:38:38] Voice 3: development work to bring the community voice to the work that then the island's trust through its

[0:38:44] Voice 3: legislative process of creating bylaws and treaties is able to uh absorb uh those ideas

[0:38:58] Voice 3: um so um you know uh a chair's report is my next opportunity I'm not going to bore you with the

[0:39:06] Voice 3: things that the the chair of trust council does too much i'm so uh overjoyed to note

[0:39:12] Voice 3: even this morning noting how uh much activity happens on this island and how caring it is for

[0:39:19] Voice 3: the environment how caring it is for the people that are here and it's really um admirable my hat

[0:39:25] Voice 3: comes off to you all for all that work and your trustees as well um so um through um my position

[0:39:33] Voice 3: as living on Thetis

[0:39:36] Voice 3: Island and being elected there,

[0:39:38] Voice 3: and also as Chair of Trust Council.

[0:39:40] Voice 3: Trust Council is now, it takes some time.

[0:39:45] Voice 3: Trust Council, I think, is now underway.

[0:39:47] Voice 3: All of the committees have been filled and struck,

[0:39:50] Voice 3: and they've had their first meetings,

[0:39:52] Voice 3: and that includes Regional Planning Committee,

[0:39:54] Voice 3: and there's a lot of work there

[0:39:55] Voice 3: in looking at how that service is delivered.

[0:39:57] Voice 3: Many of the topics that your trustees have raised,

[0:40:00] Voice 3: Trust Programs Committee,

[0:40:01] Voice 3: committee, certainly vessel Anchorage advocacy and policy statement and those sorts of things

[0:40:08] Voice 3: have those bodies are ready. And of course, financial planning committee in a transition

[0:40:13] Voice 3: budget between the previous year and this coming year to continue to do the work that

[0:40:20] Voice 3: is necessary in the presumption check mandate, protecting the environment and communities

[0:40:25] Voice 3: communities and respecting the First Nations history in this place.

[0:40:31] Voice 3: Also, the governance select committee, a new committee has been formed, which is

[0:40:37] Voice 3: taking on potentially taking on a huge amount of work associated with looking at

[0:40:41] Voice 3: how we govern to try and improve on that, to be more efficient, more respectful

[0:40:47] Voice 3: and bringing new ideas.

[0:40:49] Voice 3: I just want to mention that this council is different.

[0:40:53] Voice 3: traditionally council during election cycles about half of the council changes and that's 11 or 12

[0:40:58] Voice 3: people um in this particular change we have 15 new members of council including your lovely people

[0:41:06] Voice 3: here and um you know i sort of think about the indianapolis 500 you know when the cars zoom

[0:41:11] Voice 3: around and the car pulls into the pits and they change the tire and said a minute and it goes

[0:41:14] Voice 3: again it takes a little longer than that bringing in 50 new trustees getting their tires on all

[0:41:20] Voice 3: individually and so there's a lot of orientation and learning and learning to work and collaborate

[0:41:25] Voice 3: together and that's all underway and it's a really exciting time there's some really

[0:41:31] Voice 3: fresh diverse voices at the table which i'm very grateful to have we're going to open up

[0:41:37] Voice 3: conversations in a different way and talk about some different things this time for sure and chair

[0:41:42] Voice 12: let them some of us don't have new tires some of us have three treads that

[0:41:47] Voice 3: too um

[0:41:48] Voice 3: let us move on so that's it simply for me there's lots going on and it continues to be a pleasure to

[0:42:00] Voice 3: be able to serve in community this is for me this is the best part of what i do as the chair is to

[0:42:05] Voice 3: be in communities and i was saying to some of the other staff here i've actually sat as chair on all

[0:42:11] Voice 3: but two islands in the island's trust now and it's a real diverse beautiful place sure they're special

[0:42:17] Voice 3: as you are but they're also very much the same and so it's fantastic so i'm going to now move

[0:42:24] Voice 3: over to electoral area director's uh report vanessa uh craig you submitted a a printed

[0:42:30] Voice 3: version of your report and uh thank you for that just ask if you want to highlight something or

[0:42:34] Voice 3: have anything else to ask today uh

[0:42:36] Voice 12: happy to answer any questions one thing i might want to highlight

[0:42:39] Voice 12: is because it just happened this week is um the previous board uh did a social needs assessment

[0:42:47] Voice 12: in collaboration with the variable level trust committee and members of the rdn

[0:42:51] Voice 12: and a housing needs assessment but the next step of asking for a staff report of what a social

[0:42:57] Voice 12: planning service with the rdn wasn't supported by the board at this time but it was supported

[0:43:04] Voice 12: So we will be getting reports on that, as well as a report on the CRD they have a regional

[0:43:10] Voice 12: district in their housing corporation and how they've set it up and how it functions

[0:43:15] just for information going forward.

[0:43:17] So I thought I'd highlight that just because it's

[0:43:20] Voice 12: quite a recent change.

[0:43:22] Voice 3: Okay.

[0:43:22] Voice 3: Happy

[0:43:23] Voice 12: to answer any questions about the report.

[0:43:25] Voice 3: Super.

[0:43:26] Voice 3: Any questions from the trustees?

[0:43:28] Voice 3: Vanessa?

[0:43:29] Voice 3: No.

[0:43:30] Voice 3: So Vanessa, thank you for being here.

[0:43:32] Voice 3: And I'm a bit of a mover and shaker on things.

[0:43:36] Voice 3: And if there's opportunities for change and improvement, I'd like to do that.

[0:43:40] Voice 3: And I'm just acknowledging, I'm apologizing, actually, that you're sitting out there in

[0:43:44] Voice 3: the audience.

[0:43:45] Voice 3: And if you're comfortable, and the LTC is comfortable, I would like it if you joined

[0:43:50] Voice 3: us for this reporting portion of the agenda to report out so that you're part of us and

[0:43:56] Voice 3: we're working together.

[0:43:56] Voice 3: I want to really symbolize that and walk the talk in that respect.

[0:44:01] Voice 3: back so if you're here and able to join us um if there was a chair here for you i'd love it if you

[0:44:05] Voice 3: would join us here and then certainly i don't expect you to sit here for the whole meeting

[0:44:09] Voice 3: but in in this portion of it where we're reporting out and sharing stuff um and collaborating

[0:44:14] Voice 3: together i'd like to demonstrate that by having you on screen rather than anybody

[0:44:18] Voice 12: that's a very

[0:44:19] Voice 12: generous invitation thank you and

[0:44:21] Voice 3: i'm trusting that that's well received by my colleagues here

[0:44:24] Voice 3: um so um that's great so let's do that for the next meeting we don't need a motion for that one

[0:44:32] Voice 3: everything by motion we've been reminded of that recently haven't we yes um so uh the next item on

[0:44:39] Voice 3: the agenda is first nations reports um this ideally is an opportunity for nations to that

[0:44:45] Voice 3: have maybe communicated with us in some way or reporting out to us um i don't have anything in

[0:44:49] Voice 3: this particular agenda so we haven't received anything but um let's hope that that door uh to

[0:44:54] Voice 3: toby's work and the work regionally um around engaging with first nations um we can provide

[0:45:00] Voice 3: that opportunity to not just report out in one way traffic kind of a thing but to achieve some

[0:45:08] Voice 3: working together ambition so i think we all have um it's rewarding to have had lolly here today

[0:45:15] Voice 3: and there's so much awareness being built throughout communities in british columbia canada

[0:45:19] Voice 3: and uh you know in

[0:45:21] Voice 3: some respects the islands are kind of leading the way because we're

[0:45:23] Voice 3: so much more connected to the past here in a meaningful way so let's look forward to more of

[0:45:29] Voice 3: that um so enough talking from this side of the room this is the public comment period um which

[0:45:37] Voice 3: is an opportunity for any of you in the audience here to uh to address the local trust committee

[0:45:42] Voice 3: if you have something that you'd like to speak to specifically around applications that are on

[0:45:47] Voice 3: today's agenda that if you have any remarks with respect to those applications that's from the

[0:45:51] Voice 3: agenda we want to hear from you that this will be your opportunity to speak um and then of course

[0:45:57] Voice 3: comments with any other applications that might be in stream that are not necessarily on today's

[0:46:02] Voice 3: agenda and then other issues ideally within the jurisdiction or influence of the islands trust

[0:46:07] Voice 3: we also want to hear about that so if i just get a show of hands of those not necessarily in that

[0:46:13] Voice 3: order but it's nice to keep it substantial on applications today is there anybody that's just

[0:46:17] Voice 3: to speak about applications today one here two three okay i think i saw your hand in the room

[0:46:22] Voice 3: up earlier and so i'm going to go with you first and second and third and if you're if you could

[0:46:27] Voice 3: just give us your name for the record and advise us what you have on your mind my name is david

[0:46:32] Voice 3: this has to do with

[0:46:41] Voice 4: the development variant

[0:46:52] Voice 3: to explain a little bit where you submitted a response but um my main concern is that the

[0:47:00] Voice 3: applicants uh email me and their intent is to use it for overnight accommodations

[0:47:09] Voice 3: and when i do

[0:47:10] Voice 4: a perusal of the bylaws i believe that it is prohibited

[0:47:15] Voice 4: yeah um so doing that and the good reason because you know we're here to protect the island and

[0:47:23] Voice 4: otherwise

[0:47:23] Voice 3: what would happen of course if there's all kinds of expansion and like in the economic

[0:47:30] Voice 3: situation that

[0:47:31] Voice 4: it is now um there's certainly an evidence to do something like that so um

[0:47:36] Voice 4: My concern is that if that bylaw is waiving or something, then it really opens

[0:47:47] Voice 3: up the floodgates for a whole bunch of Airbnbs or other things like that.

[0:47:55] Voice 3: actually

[0:47:55] Voice 4: does harm to which businesses too on the island

[0:48:00] Voice 4: so that would be my concern is the uh their intent to use the overnight accommodations and

[0:48:06] Voice 4: when i read the bylaw i didn't say

[0:48:09] Voice 3: friends and family or how long or whatever it's just

[0:48:13] Voice 3: it's to the point because i'm sure you don't want to come the overnight accommodation police

[0:48:17] Voice 3: at least very specifically.

[0:48:22] Voice 3: OK.

[0:48:23] Voice 3: Well, thank you for bringing that here today.

[0:48:26] Voice 3: And we did receive your correspondence.

[0:48:28] Voice 3: And I also believe that the applicant has responded

[0:48:30] Voice 3: in kind.

[0:48:32] Voice 3: And certainly, we have bylaw enforcement.

[0:48:33] Voice 3: We certainly don't anticipate that people

[0:48:35] Voice 3: will do things outside of compliance.

[0:48:38] Voice 3: Thank you for being here.

[0:48:40] Sir, you're next.

[0:48:41] Yes.

[0:48:41] Hi.

[0:48:42] My name is Mark .

[0:48:43] I'm from 97 .

[0:48:45] Voice 3: I am the applicant.

[0:48:49] Voice 3: here um sure maybe i'll just mention that you will have should have said that you of course

[0:48:55] Voice 3: you will have an opportunity to speak to your application when we table it but if you want

[0:48:59] Voice 3: to say something in particular at the moment but let's not maybe get into a debate nonetheless i'm

[0:49:05] Voice 3: good with that i'm happy to observe and respond as necessary thank you thank you no i would have

[0:49:11] Voice 3: said that so that's all good

[0:49:13] Voice 3: so thank you so uh in this discussion yeah

[0:49:16] Voice 12: my name is nancy heatherington

[0:49:18] Voice 12: to pierce and i'm i'd just like to ask a question about item 10.1 the agenda it's not one of the

[0:49:24] Voice 12: applications but i think we can ask questions about um agenda items if that's okay oh sure

[0:49:31] Voice 12: um so my question comes from my role as the um president of the um liberal

[0:49:36] Voice 12: housing society and

[0:49:38] Voice 12: so i'm just wondering for this ocp enluv review project that's listed for discussion but there's

[0:49:45] Voice 12: no written material in the agenda i'm just wondering what aspects of this project will

[0:49:51] Voice 12: be discussed today what are you planning to discuss about it today sure

[0:49:57] Voice 3: well that may be

[0:49:59] Voice 3: hard to for me to say but i mean i would

[0:50:01] Voice 3: share that this is an early time in the process and

[0:50:05] Voice 3: i think we're setting the stage for a more fulsome thing and does that have anything to offer on that

[0:50:11] Voice 3: yeah

[0:50:11] Voice 9: i'll just i'm just stepping in for the planner that's um typically the planner for

[0:50:16] Voice 9: gabriela so i i noticed that when i was looking over the agenda this morning and i did have a

[0:50:21] Voice 9: quick call with her and she so there's on 8.2 there's a an opportunity for discussing a strategic

[0:50:29] Voice 9: planning for holding a strategic planning session and discussing what that might look like in regards

[0:50:35] Voice 9: regards to the major projects for Gabriela. And it's my

[0:50:39] Voice 9: understanding that then 10.1 is redundant. Is that that

[0:50:46] Voice 9: discussion is really going to take place at the strategic

[0:50:50] Voice 9: planning session on February 25.

[0:50:54] Voice 12: Okay, in which there's a little information here. Yeah, in the

[0:50:58] Voice 12: in the agenda. Okay, thanks. So 10.1 will sort of be addressed

[0:51:01] Voice 12: because we've done it because we talked about an 8.2. Exactly.

[0:51:05] Voice 12: exactly

[0:51:05] Voice 11: yeah okay thank you very much thank

[0:51:09] Voice 3: you um another speaker from the audience yes thanks

[0:51:14] Voice 3: my name

[0:51:14] Voice 12: is sybil spray and i'm here from the gabriel island land steward i'm here from the

[0:51:22] Voice 12: gabriel island land steward society and uh we had written a letter monday night yeah monday night

[0:51:29] Voice 12: I'm just asking that when you look at the project lists at the very end of the agenda,

[0:51:36] Voice 12: it's page 122 to 124, one of the three projects is the comprehensive OCT review, and we're

[0:51:44] Voice 12: asking to ensure that the community services designation consideration be added into that

[0:51:51] Voice 12: list.

[0:51:52] Voice 12: We, the Land Stewards Society, has a broad mandate, and so one of the things that we

[0:51:58] Voice 12: feel would be really helpful for the community is to be able to have a community services designation

[0:52:05] Voice 12: that allows for different types of activity to happen on a piece of property and that it would be

[0:52:13] Voice 12: going to make it easier when we do acquire property to be able to have the zoning transferred

[0:52:19] Voice 12: into whatever the zoning

[0:52:21] Voice 12: might be transferred obviously applied to and transferred into a

[0:52:25] Voice 12: community services designation knowing that it is absolutely the idea being for the benefit of

[0:52:31] Voice 12: community and in june of last year june 16th meeting i think it was we did provide a document

[0:52:38] Voice 12: that sort of talked about what the community services designation would look like and the

[0:52:42] Voice 12: values that would be important to be part of that community services designation we just want to

[0:52:48] Voice 12: make sure that when you're outlining or defining what will be in the um official community plan

[0:52:55] Voice 12: comprehensive review that it specifically includes the community services designation as one piece of

[0:53:03] Voice 12: the work that will be done so that's how the request to add it specifically into that list

[0:53:09] Voice 12: thank you

[0:53:09] Voice 3: okay well thank you for your correspondence thank you for raising that

[0:53:13] Voice 3: here again today um i'll maybe just ask staff to reflect on that in a moment but uh indeed when we

[0:53:20] Voice 3: did our ocp down on fetus years ago now um using sort of current practices and templates which i

[0:53:27] Voice 3: know the director of planning services be pleased to know we use templates is we do have community

[0:53:32] Voice 3: services zoning i mean specifically as you outlined them so i anticipate that that would

[0:53:37] Voice 3: be something we might include and i realized uh the planner mckagar that you're on the spot here

[0:53:43] Voice 3: with son not being here but do you have any remarks or perhaps any much about adding that

[0:53:49] Voice 12: um some of that conversation and that particular land use is part of the

[0:53:53] Voice 12: magnetic work currently happening so um it helps to have some clarified intent

[0:53:59] Voice 12: just to recognize that's already been considered as part of the current project

[0:54:04] Voice 11: great okay

[0:54:04] Voice 12: so thank you so may i ask will it could it actually be listed just so it doesn't

[0:54:11] Voice 12: get lost in the shuffle that's i guess what we're concerned

[0:54:14] Voice 3: about yeah um often those projects lists

[0:54:17] Voice 3: are annotated over time so i think that's good trustees for that direction

[0:54:23] Voice 8: yes when

[0:54:24] Voice 3: we get there

[0:54:25] Voice 8: okay

[0:54:25] Voice 3: anybody else wish to address the local trust committee today

[0:54:32] Voice 3: I would like to pause if there's some hesitancy, not everybody's comfortable with public speaking,

[0:54:37] but as you can see this is a lovely place to speak, so sir, what would you like to say?

[0:54:42] Yeah, my name is Bert Fidler.

[0:54:45] Voice 4: I just have a sort of a general reaction and a comment to make about

[0:54:52] Voice 4: one of the variances that is coming forward today. I know it was brought to my attention actually in

[0:54:59] Voice 4: a conversation with somebody else earlier in the week who said to me she said did you realize that

[0:55:07] Voice 4: there's an application for someone to build a house of 600 000 or 600 or 6 000 square feet

[0:55:15] and my gut reaction at the time was well wow that's a huge house I don't want to talk about

[0:55:23] that that variance because i'm i'm thinking just generally as far as i know and

[0:55:30] Voice 4: i may be mistaken

[0:55:31] Voice 4: and if i am please correct me but i don't think there are any regulations about the maximum sizes

[0:55:36] Voice 4: on houses on gabriel uh it's generally not an issue on smaller lots because we have regulations

[0:55:42] Voice 4: about how much coverage you can have but on larger lots it could be and i know there are other places

[0:55:50] Voice 4: notably richmond where this has been an issue and uh so i'm just wondering if maybe the trust

[0:55:56] at some point might want to explore this possibility of of

[0:56:00] Voice 4: looking at that whole issue

[0:56:02] Voice 4: in the future um not today but some point in the future i don't know the answer of how you

[0:56:09] Voice 4: go about that but that would be a challenge for you to figure out and obviously you know there

[0:56:16] Voice 4: are a lot of difficulties with that but i just thought i would mention that is something that

[0:56:20] Voice 4: you might want to look at it seems to me it might be something to look at in bylaw 177

[0:56:25] Voice 4: something anyway i just thought it would just bring that to your attention that that may be

[0:56:31] Voice 4: something

[0:56:31] Voice 3: that might be of concern so thank you very much for this fact today as well and

[0:56:37] Voice 3: certainly in other lgcs that has been a topic of discussion and it can be quite a heated debate

[0:56:43] Voice 3: debate sometimes but certainly it's the ltc is interested in adding that as a topic for discussion

[0:56:47] Voice 3: yes

[0:56:48] Voice 12: well in response to that i've been thinking about that for 35 years and i'm seriously thinking

[0:56:59] Voice 12: about that for a very long time because floor area ratio to lot size um is important but so is

[0:57:08] Voice 12: is basic house size, no matter what size of lot,

[0:57:13] Voice 12: very important in climate change

[0:57:16] Voice 12: and in just thinking about protection of the environment.

[0:57:21] Voice 12: So there is a formula and there are ways.

[0:57:25] Voice 12: And I think our regional planning director,

[0:57:29] Voice 12: Stefan Chairman could probably help us with this.

[0:57:32] Voice 12: I know he could,

[0:57:33] Voice 12: because I have made notes over the years

[0:57:35] Voice 12: about how to get smaller houses,

[0:57:38] Voice 12: how to legislate for smaller houses overall um and i think it will be a i think it will be a

[0:57:47] Voice 12: big part of our discussion when we do our land use platform and maybe even some sort of statement in

[0:57:53] Voice 12: our ocb thank

[0:57:56] Voice 11: you for that knowledge i'll

[0:58:04] Voice 3: continue along with the agenda then so thank you for uh

[0:58:06] Voice 3: speaking out today and uh we'll go to section seven minutes we have local trust committee

[0:58:11] Voice 3: meeting minutes dated december the 1st for adoption um are there any concerns or adjustments

[0:58:16] Voice 3: to those minutes uh trustee um

[0:58:17] Voice 12: well one small spelling error on page and six of this agenda

[0:58:27] Voice 12: under 7.2 um one of the speakers was ivan billock who is here again today and his name is spelled

[0:58:36] Voice 12: L-B-U-L-I-C, and not B-U-L-I-K.

[0:58:40] Voice 12: So the K needs to be changed to C.

[0:58:45] Voice 12: So near the bottom of the page.

[0:58:46] Voice 12: Okay.

[0:58:48] Voice 8: Okay, that's

[0:58:48] Voice 3: good for that.

[0:58:49] Voice 3: You got that?

[0:58:51] Voice 12: All right, super.

[0:58:52] Voice 3: Thank you for bringing that to our attention.

[0:58:53] Voice 12: Anything else?

[0:58:54] Voice 12: Relating to that whole discussion, 7.2,

[0:58:58] Voice 12: establishment of a heritage registry.

[0:59:00] Voice 12: What page are you on at the minute?

[0:59:01] Voice 12: Well, I'm on page six of our agenda package.

[0:59:05] Voice 12: Okay, thank you.

[0:59:05] Voice 12: Yeah.

[0:59:05] Voice 12: Yeah, I think this page three of the draft minutes.

[0:59:11] Voice 3: Go ahead.

[0:59:12] Voice 12: Yeah, so that whole discussion on the establishment of a heritage register and heritage commission bylaw.

[0:59:21] Voice 12: Normally, I really like concise spare minutes, but I feel like part of the discussion was missed out because I actually did say quite clearly at that last meeting that I am in favor of establishing

[0:59:38] Voice 12: establishing or at least asking, not necessarily a bylaw, but to designate a commission that

[0:59:47] Voice 12: complies with the Heritage Act with a memorandum of understanding to clarify what the local

[0:59:55] Voice 12: trust committee would like to see in that.

[0:59:58] Voice 12: And the Islands Trust...

[1:00:00] Voice 12: the local trust committee does have a protocol agreement with the name of First Nations

[1:00:04] Voice 12: and

[1:00:05] Voice 8: it

[1:00:07] Voice 12: seems to me that we've been chasing this issue around we've already had two staff reports

[1:00:11] Voice 12: we're expecting another one that it did say um we were that staff would prepare a summary

[1:00:19] Voice 12: of the information to date and the possibility of a community heritage registry so we've sort

[1:00:25] Voice 12: been chasing this issue around for a few years and i think it probably is incumbent on the local trust

[1:00:32] Voice 12: committee to begin the process of contacting the name of first nation because we do have the

[1:00:39] Voice 12: protocol to do that but the bigger the bigger question is um do we want to do that with the

[1:00:48] Voice 12: local trust committee and we have not yet received the next step before so i'm

[1:00:54] Voice 11: sorry i just wanted

[1:00:55] Voice 12: the minutes to reflect that i that i was in favor of moving forward on this um ask a question

[1:01:02] Voice 12: um the minutes seem to support general statements and i don't think it's been the practice to say

[1:01:09] Voice 12: who's in favor of what yes or no yeah until we're

[1:01:13] Voice 12: making a decision and there's an actual vote

[1:01:16] Voice 12: so it would be kind of hard to say trustees were supportive um what would you want it to say

[1:01:26] Voice 12: Well, yeah, that's a very good point. It does say that we

[1:01:32] Voice 12: require clarity. And

[1:01:35] Voice 12: we do need a strong sense of partnership

[1:01:37] Voice 12: with First Nations. We're just looking for more information,

[1:01:44] Voice 12: right?

[1:01:45] Voice 3: Yeah, I think that when we see some reporting, we definitely

[1:01:50] Voice 3: want to turn our minds to those two statements, particularly

[1:01:54] Voice 3: that relationship with Sanemo, because certainly, what

[1:01:58] Voice 3: What historically I've learned is that we need to have conversations with First Nations before we want to pass.

[1:02:09] Voice 12: I mean, I totally agree with that. I just talked about that when I was doing my reports.

[1:02:15] Voice 3: So I think opportunity exists in the future for that.

[1:02:17] Voice 3: If you

[1:02:18] Voice 3: want to change the minutes, because that was what was not noted, but that was actually an individual that made those remarks.

[1:02:28] Voice 1: remarks and so

[1:02:29] Voice 3: I think those remarks are attached to him not to the LTC and so I think it's best

[1:02:34] Voice 3: just to leave that the way it is as a record discussion and

[1:02:39] Voice 12: man a question would this have

[1:02:42] Voice 12: to be added to a project list as a minor project and so this whole idea if we choose to move ahead

[1:02:50] Voice 12: with this regard whatever order um we're only allowed one main minor project and wouldn't this

[1:02:57] Voice 12: come after we have our strategic planning session when we're talking about what we want to what the

[1:03:03] Voice 12: community wants to engage with in the next four years so this i mean we're still getting on the

[1:03:10] Voice 12: agenda today we can't even have this

[1:03:12] Voice 8: yeah

[1:03:13] Voice 12: we'll we'll have to talk about that in the context of

[1:03:16] Voice 12: the other projects that we're weighing out those priorities of what we want to do first is my

[1:03:21] Voice 12: understanding so i don't think there's any urgency we can't have too much no i i realized that that

[1:03:29] Voice 12: was part of my sort of moving to can we designate this but that i do i agree we can't have two minor

[1:03:38] Voice 12: projects okay just

[1:03:42] Voice 3: making notes because indeed when we get to 8.2 in the agenda we can flush

[1:03:47] Voice 3: show some of these directions that the trustees certainly know i know um we are under really

[1:03:54] Voice 3: financial um difficult times to be uh much more conservative and effective with our financial

[1:04:02] Voice 3: resources which is taxation um and so indeed how much we can achieve in a given year is dependent

[1:04:10] Voice 3: upon budget and that's tied to definitely directly tied to how much we tax folks and we certainly

[1:04:16] Voice 3: hear loud and clear these are financially challenging times uh

[1:04:19] Voice 8: just

[1:04:21] Voice 3: the cost of food

[1:04:22] Voice 3: i think has doubled i think i know that this morning yeah so um okay so then can i then take

[1:04:30] Voice 3: it that the local trust committee minutes of december the first 2022 be adopted as amended

[1:04:37] Voice 3: which was the name spelling you've got that right okay so then be adopted as amended by general

[1:04:44] Voice 3: comes down all right okay thank you so uh resolution without meeting report dated january

[1:04:52] Voice 3: the 17th that's there mostly for information for public as well as for us that uh one of the unique

[1:04:59] Voice 3: things about the adams trust is that we have the ability to make uh non-conversational decisions

[1:05:08] Voice 3: without actually having a meeting and they're listed here in order to maintain the transparency

[1:05:13] Voice 3: that we were required through the Local Government Act to report out on.

[1:05:17] Voice 3: This is the one which was scheduling meeting.

[1:05:22] Voice 3: There may be other things, but they're normally administrative in nature.

[1:05:27] Voice 3: And at the beginning of the term, I usually spend a little bit more time on these things with the trustees

[1:05:31] Voice 3: so they all can understand how it all works.

[1:05:34] Voice 3: It's rapidly becoming old hat, unfortunately.

[1:05:37] Voice 3: So 7.3 is Advisory Planning Commission minutes.

[1:05:40] Voice 3: minutes. We do not have any

[1:05:41] Voice 3: today, although we are looking to fill out the advisory time

[1:05:46] Voice 3: submission. And so no doubt that the minutes to come from them in the future when we refer

[1:05:51] Voice 3: items to them. So I'll continue on. That's all right. To the follow up action list. I

[1:05:59] Voice 3: usually turn to the regional planning manager and we can direct your staff accordingly to

[1:06:05] Voice 3: uh provide any comment on anything that's new or changed in the list that you want to give us the

[1:06:11] Voice 3: heads up on and then i'll have you to answer the questions of specific nature do

[1:06:18] Voice 12: the carol have our

[1:06:19] Voice 12: update and i will be jumping in more

[1:06:28] Voice 11: yeah

[1:06:28] Voice 9: i'll do my best here um i know so one of the changes is with the ecological protection zone

[1:06:38] Voice 9: and that i mean it isn't a change but it's been moved back to our office so we're going to be

[1:06:43] Voice 9: doing that in-house it's currently with a planner it was in our office but it's now moved to the

[1:06:48] Voice 9: Salt Spring office and making a lot of time constraints. So we're

[1:06:54] Voice 9: going to move it back to our office. And we defined two

[1:06:58] Voice 9: planners to carry that forward. And then just that I on December

[1:07:08] Voice 9: 1, but planning staff prepare summary reports, but that was

[1:07:13] Voice 9: what you were referring to in the minute. And I see that there

[1:07:15] Voice 9: isn't a planner assigned to that. So that's something that I

[1:07:18] Voice 9: will follow up with planners internet and um yeah get that sorted out that

[1:07:29] Voice 11: is yeah

[1:07:31] Voice 9: and i think the

[1:07:31] Voice 9: other items in regards to apc and htc you're dealing with later in the agenda as well as with

[1:07:39] Voice 9: strategic planning thank

[1:07:43] Voice 3: you and it's worthy of noting that we're in a period of transition

[1:07:48] Voice 3: in the gabriella office with the regional management and other transitions in staff so

[1:07:55] Voice 3: um this will become a little tighter as time moves along um so thank you for your input today

[1:08:04] marvis thank you last trustees do you have any questions about specific items on

[1:08:09] Voice 3: the follow-up

[1:08:10] Voice 3: just

[1:08:10] Voice 12: uh thank you um planner mccargus for following up on that issue of the heritage

[1:08:17] Voice 12: industry because it was sort of my thought that if we get a staffing short that says that we can

[1:08:23] Voice 12: designate a commission with an mou um then it wouldn't be a project just just being over so

[1:08:32] Voice 12: thank you but we won't know until we get the report okay well

[1:08:41] Voice 12: actually i do have a question

[1:08:42] Voice 12: just typically how long would it take to move the ecological protection zone from

[1:08:50] Voice 12: to second reading is there do you have an estimate of because you said you know one is busy and

[1:08:57] Voice 12: so it just i'm just trying to understand how long something will stay on the active projects list

[1:09:02] Voice 12: and i believe it's should

[1:09:07] Voice 9: i transfer it over to our

[1:09:09] Voice 12: players yes but

[1:09:12] Voice 9: it is a

[1:09:13] Voice 9: priority yeah um

[1:09:15] Voice 12: I think there's still some work to do to progress it to second reading, so you can get a more

[1:09:27] Voice 12: accurate time frame. Because that's

[1:09:29] Voice 1: still listed as

[1:09:30] Voice 12: our number one project, is it?

[1:09:32] Voice 12: Yeah, so until we can't move it. Just trying to understand the system, don't worry, this is no

[1:09:39] Voice 12: challenge to you. We have all of the estimated time frames. Time frames are, they move all the

[1:09:47] Voice 12: time okay no further questions

[1:09:52] Voice 3: all right so we'll look forward to that information um so 8.2 now um

[1:09:58] Voice 3: is uh um regarding the february 23rd just strategic planning session that we're planning

[1:10:06] Voice 3: planning to have as if i'm not mistaken almost a singular business item for that day so we'll

[1:10:13] Voice 3: dedicate quite a bit of time to that that day um there's nothing attached at the moment to this

[1:10:19] Voice 3: piece although obviously um the official community plan at 10.1 i would even suggest the work program

[1:10:26] Voice 3: at 15.1 15.2 and what you just made here to respect the ecological protection zone as a

[1:10:32] Voice 3: project or how that fits into the plan progress would be all items that we would pull together

[1:10:39] Voice 3: somehow staff would pull that together for a framework for us to start a conversation so um

[1:10:46] Voice 3: maybe before we delve into some of the details with the trustees maybe ask staff if there are

[1:10:52] Voice 3: any thoughts at this time i realize again you're filling in for sonia who may have her finger on

[1:10:57] Voice 3: that pulse so we may not be in the best place but obviously you've had some conversation with us so

[1:11:01] Voice 3: maybe you have something to share with us and then we'll see where the trustees are at yeah

[1:11:06] Voice 12: so a bit

[1:11:07] Voice 12: of an update on that um 8.2 um so what we're looking for is some direction from practices

[1:11:15] Voice 12: sees today on what the strategic session so any direction on engagement what you would like to

[1:11:26] Voice 12: see who you'd like to see involved as we get to then trustees looking through the

[1:11:32] Voice 11: list of items

[1:11:35] Voice 3: so this is in terms of the planning the february 23rd event what do we want there

[1:11:41] Voice 9: and what does

[1:11:43] Voice 9: that in general right okay it's my understanding that the meat of all this discussion is going to

[1:11:48] Voice 9: happen on the 23rd and that there isn't actually that much to discuss here today except for how

[1:11:54] Voice 9: that strategic planning session will look what kind of resources do you need where will it be

[1:11:59] Voice 9: held will it be facilitated yeah um and then looking at budget okay for that mission through

[1:12:06] Voice 9: the chair so yeah i

[1:12:08] Voice 12: had i had sent an email and i was hoping for a bit of a report so that we

[1:12:13] Voice 12: could understand do we have budget for facilitation or partial facilitation do we have budget for

[1:12:20] Voice 12: staff if we can have it in the evening or late afternoon so i think those are the two key

[1:12:26] Voice 12: questions it's just um to know how to resource it i was but stefan maybe you can jump in here

[1:12:33] Voice 12: if you've got a finger on the pulse of all the money um yeah i think a semi-facilitated session

[1:12:40] Voice 12: would be wonderful we've got two hopefully we'll have two brand new apcs coming together and some

[1:12:47] Voice 12: of them haven't worked together before and they're coming from different perspectives so it's not at

[1:12:51] Voice 12: all going to be a typical meeting and in any

[1:12:54] Voice 12: case we're trying to scope out the plans and priorities

[1:12:58] Voice 12: for the next four years as well as how do we launch into the ocp review if that is determined

[1:13:03] Voice 12: to be the priority that's why understanding so perhaps does anybody have any

[1:13:08] Voice 9: ideas a little bit

[1:13:10] Voice 9: of information about the budget okay and perhaps i can speak to staff time um but there is some

[1:13:17] Voice 9: money in the housing project budget there's a

[1:13:19] Voice 9: thousand dollars in there that

[1:13:21] Voice 8: the ltc could

[1:13:23] Voice 9: choose to use for this session

[1:13:25] Voice 8: because

[1:13:29] Voice 3: we're not anticipating spending that 20 21 20 22 budget by

[1:13:35] Voice 3: year end and so that would be a good use of that funding to be allocated to something that's current

[1:13:40] Voice 3: and then the new budget will come in place in march and so obviously

[1:13:45] Voice 12: whatever

[1:13:47] Voice 3: comes out of

[1:13:47] Voice 3: the strategic planning session will set the priorities and that's

[1:13:51] Voice 3: all fluid as we all know

[1:13:52] Voice 3: Oh,

[1:13:52] Voice 11: so

[1:13:53] Voice 3: that's a good bit of information. So there's $1,000.

[1:13:57] Voice 3: And so how far will that go? Can that hire facilitator

[1:14:01] Voice 12: materials

[1:14:03] Voice 3: that we need?

[1:14:05] Voice 12: Just actually 1500. Sorry. Oh, is it? Yeah. Okay. And the

[1:14:09] Voice 12: housing options.

[1:14:12] Voice 3: This list. We

[1:14:14] Voice 12: haven't had a meeting. There

[1:14:15] Voice 12: hasn't been a meeting.

[1:14:18] Voice 9: This was just information I got from

[1:14:20] Voice 9: sonia this morning but i would trust that yeah

[1:14:24] Voice 12: but that's from november

[1:14:27] Voice 12: fair enough

[1:14:30] Voice 3: so

[1:14:30] Voice 12: um quick question to uh trustee elliott were you thinking um when you meet with um

[1:14:36] Voice 12: new name of first nation was the purpose of your meeting with them like soon today or soon to ask

[1:14:44] Voice 12: them about their participation yeah i have three questions which um i sort of worked with director

[1:14:51] Voice 12: freighter on um asking if they're interested in updating the protocol agreement um if they

[1:15:00] Voice 12: might be interested in having a conversation about what our engagement could look like

[1:15:06] Voice 11: because that's

[1:15:07] Voice 11: important for

[1:15:08] Voice 12: grounding that um so as we're preparing for community engagement around the

[1:15:16] Voice 12: ocp in 2024-25 the next year i was imagining for what we're what's evolving into is that we're

[1:15:26] Voice 12: having conversations about how to have the conversation and so having some involved even

[1:15:32] Voice 12: if it's one meeting to say

[1:15:33] Voice 11: we

[1:15:34] Voice 12: would like uh to give input at this point in the process and it

[1:15:38] Voice 12: would look like a half day um on gabriela island with two counselors that kind of thing so they

[1:15:45] Voice 12: can tell us how they'd like to be involved was what i was hoping and were you hoping that they

[1:15:52] Voice 12: might want to attend this family okay it's not okay not expecting that okay

[1:15:56] Voice 12: Okay. Linger in the design process, as Trustee Patrick

[1:16:06] Voice 2: says,

[1:16:06] Voice 12: we try to line it up so that there aren't surprises so

[1:16:11] Voice 12: that both communities know what's happening. And again, we

[1:16:14] Voice 12: don't know if anyone wants to be involved, but it's a good

[1:16:18] Voice 12: opportunity to ask before we start planning it. So yeah, so

[1:16:24] Voice 12: staff, sorry, Chair, through your chair, reflecting on the

[1:16:31] Voice 12: budget amount available to us to assist with the facilitation and we go so far but if we have an

[1:16:39] Voice 12: idea for the year if we desire to have a happy session full day session we could see what we

[1:16:45] Voice 12: could work with right into us for the budget and what's the priority setting we've identified we

[1:16:53] Voice 12: like some briefing on the

[1:16:55] Voice 11: project list to help you some information like that will be most helpful

[1:17:01] Voice 11: Okay,

[1:17:02] Voice 3: so what do you, so over to you, so about all those questions that are in the air, and there's some budget, so half-day, full-day session, who are we expecting to attend?

[1:17:24] Potentially, there could be, if you invite an agency, and maybe the housing agency, that's 18 people, plus ourselves.

[1:17:34] out i'm not sure about first nations ability to

[1:17:38] Voice 8: engage on

[1:17:40] Voice 3: something that is more ethereal than

[1:17:43] Voice 3: substantive yeah that's the best word i could come up with i

[1:17:49] Voice 12: mean i was thinking um a half day

[1:17:52] Voice 12: session sort of we don't know the composition of the apc and hapc yet so whether these are working

[1:18:02] Voice 12: people I was hoping for late afternoon say or evening and that we wouldn't be carrying on any

[1:18:11] Voice 12: other business other than this so could we conceivably get it done in four hours I don't

[1:18:17] Voice 12: know a good facilitator might yeah and then more or less have you done have you facilitated these

[1:18:31] Voice 12: kind of meetings or would we have staff capacity for this at all I

[1:18:35] Voice 9: don't believe we would no yeah

[1:18:36] Voice 9: Yeah, I wouldn't facilitate it. And, you know, briefly,

[1:18:41] Voice 9: yeah. So planners

[1:18:44] Voice 12: want to plan is what I'm learning. Chair,

[1:18:47] Voice 12: that's something that I would consider. Oh, okay. Okay.

[1:19:00] Voice 12: Something that you consider, right? So we more.

[1:19:05] Voice 12: And

[1:19:09] Voice 3: so right at this moment, you have from what trustee Elliot

[1:19:14] Voice 3: has said there now about half day um evening or day um what is your capacity to support

[1:19:23] one or the other of those

[1:19:25] Voice 3: those options or some kind of transition option perhaps a meal break

[1:19:30] Voice 3: or something like that and uh so sliding into the evening and um as far as consultants go obviously

[1:19:38] Voice 3: have a session that's more affordable affordable a thousand dollars possibly about a full day

[1:19:47] Voice 3: I

[1:19:48] Voice 12: can look into that and get back to you.

[1:19:51] Voice 12: I think I have to think about the staff resources we can offer.

[1:19:56] Voice 3: So in terms of decision making, because I'm anticipating wanting to provide you direction by motion.

[1:20:04] So we

[1:20:05] Voice 3: can certainly maybe generalize what it is that we want.

[1:20:08] Voice 3: That's a hint to the trustees to think that through so that we can provide you some general direction.

[1:20:13] Voice 3: So, in terms of reporting back for making a decision, without conversations in a meeting,

[1:20:18] Voice 3: how do we get from today to the 23rd?

[1:20:23] Voice 12: Ideally, a daytime session would be achievable with more staff involvement to help facilitate.

[1:20:31] Voice 12: If we're looking at an evening session and having more assistance through a consultant,

[1:20:37] Voice 12: we'd have to just be mindful of the consultancy during that meeting.

[1:20:42] Voice 12: just having a clear outcome to walk with, as I already said.

[1:20:48] Voice 12: Okay,

[1:20:50] Voice 7: so how does that feel?

[1:20:52] Voice 12: I prefer a daytime session, but if that's not possible,

[1:20:58] Voice 12: I'm fine with evening.

[1:21:00] Voice 12: But I had a question.

[1:21:02] Voice 12: I'm thinking that our first approach

[1:21:05] Voice 12: at looking at our quarter-century OCP,

[1:21:09] Voice 12: it has, you know, sort of spot updates as required.

[1:21:13] Voice 12: required. But I'm thinking that perhaps our first approach should be to offer to the public

[1:21:21] Voice 12: the parts of the OCP that must be amended, like legally must be amended, because that's

[1:21:29] Voice 12: how out of date they are for climate change, first nations, affordable housing. And then,

[1:21:35] Voice 12: you know, perhaps go from there. I mean, that would at least give us a start. And that's

[1:21:43] Voice 12: tricky too because the policy statement is also a quarter century update and you know it all should

[1:21:48] Voice 12: be following the policy statement i don't know i don't know if that's helpful at all to start the

[1:21:54] Voice 12: conversation like here is our ocp here are the parts of it that must be updated i believe that

[1:22:02] Voice 12: was the gist of what we're trying to plan this year the reality was there isn't budget to launch

[1:22:09] Voice 12: launch into an OCP review but I had imagined that a couple of meetings would be held where we

[1:22:17] Voice 12: have a discussion about the OCP where did it come from in the context what do we need to look at

[1:22:23] Voice 12: what are the big sort of areas perhaps and bring in some other examples of where really great OCPs

[1:22:33] Voice 12: the island's trust or sandwich or other areas that so we can have that discussion um i don't know

[1:22:40] Voice 12: that i'm not a planner and engagement specialist but it just seemed to make sense that we're

[1:22:47] Voice 12: we've got a lot of new community members and and we sort of need some context about

[1:22:51] Voice 12: what exactly you're talking about what are those big areas that need to be tackled and that

[1:22:56] Voice 12: shouldn't be done in a closed meeting it's this is for our community to that's what i mean to look

[1:23:03] Voice 12: at yeah and so that work would could be started this year i think so the other thing i thought

[1:23:12] Voice 12: i should mention is gabriela has a wealth of good facilitators if you need someone yeah there are

[1:23:20] Voice 12: two on the apc and hapc as well like diane dunsmore harley has facilitated many many many many meetings

[1:23:29] Voice 12: She's on the HAPC, and I believe Jeff Waldron

[1:23:33] Voice 8: is

[1:23:34] Voice 12: still on the APC.

[1:23:37] Voice 12: I'm wary of leaning more on, you know, our community members who already volunteer so

[1:23:44] Voice 12: much, but it's worth the conversation.

[1:23:49] Voice 12: Could we structure it together?

[1:23:55] Voice 12: There is a lot of talent.

[1:24:00] Voice 8: Yeah,

[1:24:01] Voice 3: it's true. Maybe I'm not always turn to staff to ask about best practice. Yeah,

[1:24:07] Voice 3: perspective gauging. Certainly, it'd be great to engage somebody in the community, whether

[1:24:11] Voice 3: or not there's concerns, respecting previous engagement. Yeah. And certainly professional

[1:24:19] Voice 3: services required to be reimbursed at professional rates.

[1:24:22] Voice 12: So thoughts on that,

[1:24:24] Voice 3: um

[1:24:25] Voice 12: through the chair i'm just reflecting on the conversation um i guess thinking about

[1:24:32] Voice 12: how do we make it work piece i would like to maybe hear um more about what you would like

[1:24:40] Voice 12: to be part of the strategic session and then i can think about how to make that work for you

[1:24:46] Voice 12: um with the resources we have and whether a consultant or a house makes sense um just for

[1:24:53] Voice 12: your time um and then that way with understanding what you're doing

[1:24:58] then i

[1:25:02] Voice 11: can sort of understand why the context is going a bit to advise on how we can support that

[1:25:09] Voice 11: right

[1:25:09] Voice 12: whether it's insulted and some both staff and time right um hearing a bit more about who

[1:25:18] Voice 12: we involve and practice

[1:25:20] Voice 12: sessions i guess

[1:25:24] Voice 8: what i mean we can

[1:25:25] Voice 12: we can worry about whether it's

[1:25:28] Voice 12: consultant or in-house but hearing some of that direction is helpful with your time and what you

[1:25:39] Voice 12: would like to get out of it

[1:25:43] Voice 7: deliverable

[1:25:45] Voice 9: i think in the same um line of what renee was asking i

[1:25:50] Voice 9: think i'm a little bit confused if the strategic session is to look at all of the projects and

[1:25:56] Voice 9: really set the project list what is the priority what are our major projects confirming that

[1:26:03] Voice 9: that or if the strategic session is really around this potential OCP review so I think maybe some

[1:26:11] Voice 9: clarity yeah

[1:26:14] Voice 12: it's all up for discussion um I think because it's a little bit confusing both for new

[1:26:24] Voice 12: trustees coming in and perhaps for the public as well because we've shifted our work programs

[1:26:31] Voice 12: programs and priorities and so how that all happens and in terms of the resourcing of projects

[1:26:39] Voice 12: what's tricky is we present these projects as the ecological protection zone the DAI

[1:26:44] Voice 12: information bylaw and then our OCP review and it looks like we're undertaking all of them at once

[1:26:51] Voice 12: but in reality we're only able to do them one at a time and so I'd like to have that discussion

[1:26:58] Voice 12: session in front of the public this part is at this piece it's being potentially done by now do

[1:27:06] Voice 12: we want to look at the DAI as a project next and then looking ahead into our OCP review how are we

[1:27:14] Voice 12: going to do that so I think there would be not explain it very well but priorities projects and

[1:27:20] Voice 12: public engagement around the OCP review that is the big project that we'd like to undertake I

[1:27:26] Voice 12: don't think there's any question from the public that i've heard that that's not i think people

[1:27:34] Voice 12: understand that this is needed but it's not the only thing on the list and so that's what's a bit

[1:27:38] Voice 12: confusing yeah

[1:27:41] Voice 9: if i could read a chair comment on the list when i was looking at it um it struck me

[1:27:46] Voice 9: as the dai bylaw should really be moved to future projects list because you are only permitted one

[1:27:54] Voice 9: minor and one major and it is a bit confusing that there's three projects on the active projects list

[1:28:01] Voice 12: that's one of the things yeah yeah so

[1:28:03] Voice 9: i think that it is

[1:28:05] Voice 12: and and then sorry i really want that

[1:28:11] Voice 12: dai bylaw to be updated it is essential i that to me that's more important than the ocp update right

[1:28:18] Voice 12: now we we have projects we have developments that have happened in the last few years

[1:28:26] Voice 12: For which the DAI bylaw didn't apply because it's so out of date.

[1:28:31] Voice 12: We have to have that done.

[1:28:33] Voice 12: To me, that's absolutely, as soon as that ecological protection zone is finished, we get on to the DAI bylaw and we get that done.

[1:28:41] Voice 12: It's way more essential in the immediate term than the OCP update.

[1:28:47] Voice 12: date. So I thought, Tony, that you wanted this session on the

[1:28:50] Voice 12: 23rd, to be specifically on how to how to go forward with the

[1:28:56] Voice 12: OCP. And so what I thought you wanted was to figure out at this

[1:29:01] Voice 12: session, how to engage the public for the OCP review.

[1:29:07] Voice 12: No, my thinking was that the the two advisory planning

[1:29:12] Voice 12: commissions, which are really representative of different

[1:29:15] Voice 12: different parts of the community could with the help of violence trust planning staff who understand

[1:29:23] Voice 12: what a facilitated uh OCP review looks like their local knowledge would help inform the

[1:29:31] Voice 12: public engagement process that may not be able to be decided at February 23rd because it's a

[1:29:37] Voice 12: lot to ask there'd be two new groups just coming together um but I'm just mindful of not doing

[1:29:44] Voice 12: doing anything without this community understanding what it is because when there's buy-in they've

[1:29:52] Voice 12: designed the process or been part of that that everyone's engaged so strategic planning and

[1:30:00] Voice 12: strategic planning for the four years could we contemplate what's to be done this year what's

[1:30:05] Voice 12: to be done next year and what's in a future list for the next two years so that was my hope but

[1:30:11] Voice 12: maybe that's too broad and too much to push into one meeting i was frankly hoping for a report of

[1:30:19] Voice 12: what would be realistically possible so that we could look at some options and and make some

[1:30:26] Voice 12: decisions so i kind of feel like we're we're not really able to make decisions right now because

[1:30:31] Voice 12: i don't know what's

[1:30:31] Voice 11: possible linger

[1:30:35] Voice 3: in that time and we end up lingering because of circumstances

[1:30:44] Voice 3: maybe even more yeah so

[1:30:46] Voice 3: then because of uh pressures or um or desire i'm sort of making

[1:30:54] Voice 3: notes to try and

[1:30:55] Voice 6: keep

[1:30:56] Voice 3: us kind of going um where i i think what the question from staff is is

[1:31:03] Voice 3: What do you want as an outcome here?

[1:31:06] Voice 3: Who's coming?

[1:31:07] Voice 3: What are the topics?

[1:31:09] Voice 3: And it's good that Susan or whoever it is

[1:31:14] Voice 3: that raised the DAI.

[1:31:16] Voice 3: Oh,

[1:31:16] Voice 12: it was me.

[1:31:17] Voice 3: Yeah, because the OCP DAI is obviously two priorities.

[1:31:24] Voice 3: I'm interested to hear from staff to help us

[1:31:27] Voice 3: with our decision-making about the role

[1:31:30] Voice 3: of advisory committees.

[1:31:34] Voice 3: for more

[1:31:37] Voice 8: ambitious project and public consultation work like apcs are typically referral based so

[1:31:46] it'd be interesting to hear from staff on what

[1:31:49] Voice 3: their advice would be there but engaging in that

[1:31:51] Voice 3: way not to say you can't think out of the box but i can't help but also think about the ocp

[1:31:58] Voice 3: and the work that's happened on the ski which was connected with the community association so

[1:32:03] Voice 3: i'm assuming there's a lot of community associations 200

[1:32:07] Voice 12: groups that's right yeah

[1:32:09] Voice 3: you have to focus on which ones are your priority groups that you want to engage with in terms of

[1:32:15] Voice 3: the jurisdiction of the apps just to do language planning um one of the things that's completely

[1:32:20] Voice 3: up in the air is what's available for budget it's hard just to keep your plan for a future

[1:32:26] Voice 3: for which we don't know about budget we also know and perhaps that's an opportunity for

[1:32:32] Voice 3: renee to advise us about um the regional approach to ocp planning we're fortunate we have

[1:32:39] Voice 3: director cermak here today um and where we are at even in the budget process with respect to

[1:32:48] Voice 3: ocps because i know you had a request in i think we've kind of come back from that

[1:32:55] Voice 3: recognizing the financial limitations this year but it's not to say we can't

[1:33:01] Voice 12: thousand eighteen thousand yeah so

[1:33:04] Voice 3: there's a few things in there to try and get us to a place where

[1:33:08] Voice 3: what are we strategic planning about who's involved and so um and and susan i know you've

[1:33:17] Voice 3: got your hand up there but just a question i'm interested in what staff might have to say about

[1:33:21] Voice 3: the advisory bodies and utilizing them the

[1:33:27] Voice 12: chair what i can share with you my understanding and i

[1:33:31] Voice 12: may have to follow up is there is a plan for regional planning tying in more holistic approach

[1:33:41] Voice 12: and as part of the major projects that's intended to happen to have that connection i think some

[1:33:50] Voice 12: deeper or further detail or explanation is something just as i'm getting to learn yes

[1:33:58] Voice 11: Yes.

[1:33:58] Voice 12: Understood. Susan, just a question. So we had originally budgeted $60,000. And then we forfeited that. And then I thought there was 12,500 remaining, but is it now up to 18,000?

[1:34:14] Voice 12: um

[1:34:15] Voice 3: maybe i see we've got the attention of the regional planning manager

[1:34:19] Voice 3: or the director says with the regional planning manager maybe uh stefan do you have your finger

[1:34:25] Voice 3: on the pulse of where the budget is at for what gabriella might be fortunate to get thank you

[1:34:32] Voice 4: mr chair through the chair i'm only too well and yes in your correct custody it is currently

[1:34:38] Voice 4: We're currently sitting at $18,000, perhaps, to the press council.

[1:34:43] Voice 4: And it hasn't been changed since last December was previous.

[1:34:52] Voice 3: And Toby, you and I know, because we sit on a financial planning committee,

[1:34:57] Voice 3: there was a fairly strong movement towards further

[1:35:02] Voice 7: budget reductions.

[1:35:03] Voice 7: Whether or not that's wholly entertained the council or not is yet to be seen.

[1:35:08] Voice 7: just so you know that

[1:35:09] Voice 8: money

[1:35:10] Voice 3: is on the table but there's certainly some question about how that

[1:35:15] Voice 3: whether or not that might be successful or not did you have further to add there

[1:35:20] Voice 3: sure you know mr chair uh the current resolution that the financial planning committee has sent out

[1:35:25] yeah um addressed everything else but lpc projects as far as i can tell so the regional planning

[1:35:31] community trust areas committees on and so forth a whole list of uh

[1:35:35] Voice 4: potential options to look at to

[1:35:37] Voice 4: time but i did not

[1:35:38] Voice 3: see on that list any of these okay so that was protected at this point it hasn't

[1:35:44] Voice 3: been attacked yet yes yes okay perfect that's great um thank you for that so there you go

[1:35:51] Voice 3: there

[1:35:52] Voice 7: we're at so that's what's there thank

[1:35:55] Voice 12: you to make a suggestion what i would love to see is

[1:36:02] Voice 12: if we could have staff present um in this february 23rd meeting whether it's morning or evening

[1:36:11] Voice 12: that's let's leave aside the mechanics if we could have a presentation let's say half an hour

[1:36:17] Voice 12: 45 minutes of here's the projects that this ltc has undertaken here's where we're at now

[1:36:27] Voice 12: your current trustees would like to know what are your priorities as a community as a we're

[1:36:33] Voice 12: pulling the two abcs what do you want you represent different people community how would

[1:36:39] Voice 12: you okay then the consensus is ocp review is the most important thing we get rid of that as a

[1:36:46] Voice 12: that's established as a priority and so the first hour assuming and maybe somebody says the dai or

[1:36:53] Voice 12: Actually, the DAI information bylaw could be a minor project and everything, the OCP review would be considered a major project. So I think those two could run concurrently. Am I mistaken?

[1:37:06] Voice 12: We can, through the chair, we can also include an overview of major and minor to help.

[1:37:10] Voice 12: Yeah, that would really help. Yeah.

[1:37:12] Voice 12: Yeah, yeah. So assuming this business case gets approved for 18,000, that's now considered a major project, and we undertake the pre-engagement work.

[1:37:21] Voice 12: So now the two APCs give us their, okay, we want to do the OCP review, and the first minor project should be the AI bylaw or ecological protection, whatever it is, or the heritage register, because that would be on the list as well.

[1:37:39] Voice 12: so then we're scoping out for the next four years where would we like to go

[1:37:44] Voice 12: and could the apcs give us an idea of some could we have a creative brainstorming session of how

[1:37:53] Voice 12: to engage the community with the support of planning staff how much facilitation do we

[1:38:01] Voice 12: need do we need any facilitation or is this whole first year that eighteen thousand dollars could

[1:38:07] Voice 12: go towards two or three community meetings where we brainstorm and throw everything up there and

[1:38:14] Voice 12: select priorities we can tackle this area first and we're going to have it in pop-up shops or

[1:38:21] Voice 12: we're going to do a survey about this area and so then a facilitator if we get into year two

[1:38:29] Voice 12: facilitator can take that we've had input from the community and they can craft an engagement

[1:38:33] Voice 12: engagement process around the OCP review. Does that kind of, that's sort of what I was thinking,

[1:38:44] Voice 12: but it's very much. I am totally bamboozled by this. I'd be, I have to be honest. I thought

[1:38:54] Voice 12: you wanted our next LTC meeting to focus on the process for our OCP review, period, and figure

[1:39:03] Voice 12: that out i i really as far as determining our strategic plan that is our job as an ltc we don't

[1:39:12] Voice 12: put that out to the public that is our job to determine what our priorities are to deal with

[1:39:17] Voice 12: one of the priorities is left over well two of them are left over from the last ltc and that is

[1:39:24] Voice 12: the ecological zone protection that's entirely worthy of completing the other one is the

[1:39:29] Voice 12: the Development Application Information By-law,

[1:39:32] Voice 12: which is desperately in need of updating

[1:39:36] Voice 12: in order to address rezoning projects that come to us.

[1:39:42] Voice 12: Any sort of application that comes to us,

[1:39:44] Voice 12: if we don't have an updated DAI by-law,

[1:39:48] Voice 12: we can't deal with them properly.

[1:39:50] Voice 12: So those were priorities that were determined

[1:39:53] Voice 12: by the last LTC.

[1:39:55] Voice 12: They are worthy, they need attention.

[1:39:57] Voice 12: attention. Of course the OCP review is important if we both ran on a mandate to we will get to that OCP review, and we will. But I know it is not the job to ask our ABCs or the public to determine our strategic plan, that is our job.

[1:40:15] Voice 12: So, I totally disagree with having that meeting for that reason but I do agree with having that meeting to ask our community or ABCs whatever.

[1:40:26] Voice 12: whatever, what's the best way to engage the community for an OCP review?

[1:40:31] Voice 12: I would be happy with that.

[1:40:34] Voice 12: We have 52 agencies, groups that belong to the Gabriela Health and Wellness Collaborative.

[1:40:40] Voice 12: They engage all the time in really big ideas and projects on this island.

[1:40:47] Voice 12: They're full of good ideas.

[1:40:49] Voice 12: even if half of them came to this meeting they could give us some really good ideas about okay

[1:40:58] Voice 12: when you get when you get the money to do your OCP review when you get that money and you're

[1:41:04] Voice 12: ready to do it here's what here's all of our ideas here's how you can engage the community

[1:41:10] Voice 12: I don't think we could do more than that at this February 23rd meeting and I'm happy to focus

[1:41:17] Voice 12: on the best way we can get our ozp look at it but i am not i will not agree with handing over our

[1:41:27] Voice 12: work to the public

[1:41:29] Voice 3: depending over what does our work the

[1:41:32] Voice 12: work that is our job to determine the

[1:41:35] Voice 12: what we need to do what our strategic plan is and what are

[1:41:38] Voice 12: the important projects that we need to

[1:41:40] Voice 12: focus on and finish chair if i may um so hearing this um this discussion

[1:41:49] Voice 12: perhaps i can suggest for the strategic planning session identifying some

[1:41:57] Voice 12: um maybe key factors for projects so if engagement is at a high level of priority

[1:42:05] Voice 12: to include in any sort of project work perhaps that's some direction that could come out of

[1:42:10] Voice 12: a strategic planning session no matter what project is prioritized just to ensure we catch

[1:42:16] Voice 12: some of those um those factors and considerations right to make sure that whatever is being selected

[1:42:24] Voice 12: through the priority process during that planning session there's also

[1:42:28] Voice 12: direction from the lcc to say

[1:42:30] Voice 12: yes let's make sure we do engagement and this

[1:42:33] Voice 11: is what we would

[1:42:33] Voice 12: like engagement we don't necessarily

[1:42:37] Voice 12: necessarily maybe need to figure out the exact work program for the OCP or specific projects at that time, unless there's specific elements like public engagement to give us for direction that can help inform us with those work programs as we create them.

[1:42:54] Voice 12: And I might be muddying the process a little bit.

[1:42:57] Voice 12: But there's an opportunity, I guess, which I wanted to maybe express as an opportunity

[1:43:03] Voice 12: to figure out how to create that work program for each project once we have the project's

[1:43:09] Voice 12: prioritized.

[1:43:10] Voice 12: But we would like to know, I think, through that strategic planning session, yes, engagement

[1:43:14] Voice 12: is very important.

[1:43:16] Voice 8: Yes,

[1:43:17] Voice 12: pulling these groups are very important, no matter what project we do.

[1:43:21] Voice 8: Okay.

[1:43:22] Thanks.

[1:43:24] Voice 3: So that's very helpful.

[1:43:27] Voice 3: I'm from that I'm sort of taking my list and I'm juggling around here and I've come up

[1:43:32] Voice 3: with because I think what you want is some direction for action and a framework for what

[1:43:36] Voice 3: this is and perhaps that in my own biased view I'll admit that is that what I've got

[1:43:42] Voice 3: is four things here which is community and First Nations engagement we need to know how

[1:43:46] Voice 3: we're going to do that in order to do virtually anything and then those items that are priorities

[1:43:52] Voice 3: are indeed OCP, and that needs to be flushed out in a way to understand the size and scope of it.

[1:43:58] Voice 3: The DIA is an important element to facilitate our ongoing work, and then there's this ecological

[1:44:04] Voice 3: zone, which is also a piece of work in progress. We could obviously, for this strategic planning

[1:44:11] Voice 3: session, get project reports, as you indicated, major and minor projects, which was talked about,

[1:44:17] Voice 3: and whether or not a DAI is a minor project versus an OCP being a major project,

[1:44:22] Voice 3: um and and some of those other pieces that might all fit together but does that sound like what

[1:44:30] Voice 3: you're looking for i

[1:44:32] Voice 12: think so sure i think so and that will help give some direction to what

[1:44:37] Voice 12: works that need to prepare for this yeah then it's

[1:44:42] Voice 3: a good discussion

[1:44:44] Voice 3: so that isn't written in stone but what does that sound like and feel like for you yeah

[1:44:54] Voice 12: I think it's kind of fitting well with both our perspectives, Susan, if I may, because

[1:45:00] Voice 12: you've identified the priorities that are important and lingering from last term.

[1:45:08] Voice 12: And we're just saying in terms of fitting them into the scope of all the other projects

[1:45:14] Voice 12: and for the public to understand why this is being done now and this is being done and

[1:45:18] Voice 12: how we're going to do this big piece but just having that conversation we've already decided

[1:45:23] Voice 12: what those priorities are we've already sort of done this strategic plan maybe that's this

[1:45:28] Voice 12: discussion today and then we present this to the community and say what do you think about

[1:45:33] Voice 12: engagement and how do we address the ocp i i think because there's some education pieces

[1:45:41] Voice 12: and i will just say because of the history of how our ocp was created you may not be aware but in

[1:45:49] Voice 12: 1995 to 97 there was a strongly community it was a community-owned document and some some told me

[1:45:59] Voice 12: that they actually threw out the facilitator the consultant that was brought in and they did the

[1:46:04] Voice 12: process it was owned by the apc of the time and in the updates in 2010 it was more of a closed

[1:46:13] Voice 12: session with a few people who were doing this ocp review but it wasn't known what was being done

[1:46:20] Voice 12: this is my understanding no sorry yeah i see well i don't want it to be on the public record if it's

[1:46:28] Voice 12: not right so i'm trying to find a way of how do we do this process with a facilitator in community

[1:46:36] Voice 12: design it so that what

[1:46:39] Voice 3: are you talking about the ocp okay

[1:46:41] Voice 12: yeah yeah you mean the ocp yes i mean

[1:46:42] Voice 13: me okay

[1:46:43] Voice 12: okay yes because i do want to get back to our strategic

[1:46:47] Voice 12: program our work priorities

[1:46:49] Voice 12: we clearly said at our last meeting um the top priorities were up for discussion and we clearly

[1:46:57] Voice 12: said supporting completing the ecological protection zone top priority with second

[1:47:03] Voice 12: priority development application information bylaw as it needs to be brought up to date

[1:47:09] Voice 12: so that it can be applied to development permits and rezoning applications for fundamental

[1:47:14] Voice 12: administration fairness and professional standards it is out of date um and then the next thing um

[1:47:21] Voice 12: and i know i noted at that meeting that i was interested in having our staff um talk to robert

[1:47:28] Voice 12: kojima because he as far as i can see he developed the ai by law a really good one an up-to-date one

[1:47:36] Voice 12: maybe I don't know if you can collaborate on that

[1:47:39] Voice 3: there was a lot of people involved in that DIA yeah

[1:47:41] Voice 12: and that seemed to me a pretty good one to follow um and then we started talking about you know the

[1:47:49] Voice 12: OCP review because that is a that's a huge project but we are we clearly said in our last meeting

[1:47:55] Voice 12: ecological protection zones development application information bylaw get those stuff first so I just

[1:48:04] Voice 3: come back to the fourth thing was just for clarity that i mentioned i see that as the strategic plan

[1:48:09] Voice 3: yeah right and then within that strategic plan and i think we probably understand the community

[1:48:15] Voice 3: of first nations engagement the ia eco zone but the ocp is a much bigger envelope yeah that the

[1:48:21] Voice 3: dia and the eco zone to some extent are moving already the ocp we actually have to figure that

[1:48:28] Voice 3: out so within the ocp which is what we'll flush out in a strategic plan or sorry when we have

[1:48:33] Voice 3: that conversation about the strategic plan what that ocp engagement looks like so we know what

[1:48:40] Voice 3: the scope and size and shape of that is because that is going to be the major piece for the whole

[1:48:46] Voice 3: term right whereas the dia and the ecological zone maybe can be uh advanced um in its normal sort of

[1:48:56] Voice 3: a process um

[1:48:58] Voice 12: i mean so

[1:49:01] Voice 3: is that a common understanding totally

[1:49:03] Voice 12: i hope that they

[1:49:04] Voice 12: advance in the normal way yeah working

[1:49:07] Voice 12: on them and then of course public engagement for the ocp

[1:49:11] Voice 12: that's the most important thing so that

[1:49:13] Voice 3: will be a subset of the ocp different than um our regular

[1:49:18] Voice 3: community and first nations engagement because there's an opportunity to share what we understand

[1:49:26] Voice 3: understand about how we work and where things are at and what the history is and the urgency

[1:49:32] Voice 3: especially if you're prioritizing you know you have to say what is the urgency for this

[1:49:36] Voice 6: um

[1:49:37] Voice 3: you know we've learned that on some of the other islands we have to really articulate the

[1:49:42] Voice 3: why yes otherwise

[1:49:43] Voice 3: um people wonder why and

[1:49:46] Voice 12: that's why I've suggested the education component about

[1:49:49] Voice 12: about the OCP is just as important as engaging in the work.

[1:49:54] Voice 12: So this pre-work is the work essentially,

[1:49:59] Voice 12: but just for your,

[1:50:01] Voice 12: what I'm starting to understand about minor projects

[1:50:03] Voice 12: is you can only do one at a time.

[1:50:05] Voice 12: So ecological protection zone has to be finished

[1:50:08] Voice 12: before we start on DAI bylaws.

[1:50:10] Voice 12: So those move sequentially, if I'm not mistaken.

[1:50:16] Voice 3: So watching the time here,

[1:50:18] Voice 3: can I just bring us back for a minute?

[1:50:20] Voice 3: Yes. To the broader question and concept back here about whether or not we're going to do this during the day.

[1:50:27] Voice 3: You know, maybe a mid morning till afternoon, kind of like a regular meeting.

[1:50:32] Voice 3: Or are we and I think I heard some encouragement to consider during the day because you're going to have much more support for resources from the staff side.

[1:50:42] Voice 3: And, you know, whether, just to keep this in mind, right, whether it actually staff are meaningfully engaged in helping present reports and share information and answer your questions, or observing the process is important, because as a team, we're going to be doing this work together.

[1:51:02] Voice 3: I

[1:51:03] Voice 6: would like to think daytime is a

[1:51:05] Voice 3: good idea, but can we just decide?

[1:51:08] Voice 3: Because what I'm looking for is a motion that says direct staff to organize the speech review

[1:51:13] Voice 3: session on February 23rd during the day, whatever, and that these are the topics that we want

[1:51:23] Voice 3: to discuss.

[1:51:23] Voice 3: And you didn't get in some report, but the reporting would be within the scope of that.

[1:51:27] Voice 3: So daytime, evening, what do you want to do?

[1:51:32] Voice 3: that i think that's a really important question to answer

[1:51:34] Voice 12: and through the chair um i think i would

[1:51:38] Voice 12: suggest it would be staff meeting that or consultant helping to facilitate discussions

[1:51:47] Voice 12: with the otc to reach to sort through talk about and reach a sort of an end goal of what's prior

[1:51:55] Voice 12: and

[1:51:56] Voice 3: there's a significant piece to that and we should have consensus on that too

[1:52:00] Voice 3: is that this is actually a conversation in this body um to determine that strategic plan of which

[1:52:09] Voice 3: further down the road there'd be obviously much more community engagement in the actual work

[1:52:14] Voice 3: itself but we're setting our priorities um

[1:52:17] Voice 12: can i just clarify something um i am all for total

[1:52:22] Voice 12: public engagement when we get into our ocp review it's the most important thing to do when we do

[1:52:28] Voice 12: that but i'm confused about having public engagement with our strategic plan that's

[1:52:34] Voice 12: that's our work program that we determine i'm confused about that okay

[1:52:41] Voice 7: so i might be too so

[1:52:42] Voice 7: let's understand the only

[1:52:45] Voice 7: public engagement we have is the meetings have to be held in public

[1:52:48] Voice 7: right

[1:52:48] Voice 12: and i'm so happy because i love having members of the public here even if we put them

[1:52:52] Voice 12: through the ringers um i mean that's really important to me but but the actual work that

[1:52:58] Voice 12: we determine that we need to do that's our job as a local trust committee and that

[1:53:05] Voice 12: you know i mean obviously let's just let's leave aside the whole strategic plan and terminology

[1:53:12] Voice 12: because i think it is confusing ocp let's just focus on ocp discussion yes community engagement

[1:53:20] Voice 12: what are the broad areas that need to be covered how do how does the a piece so in a sense what

[1:53:27] Voice 12: i'm thinking is as a decision-making body we're at that meeting and we're literally referring

[1:53:34] Voice 12: the question of how do we want to do the ocp engagement with this community give us your

[1:53:40] Voice 12: ideas i'm happy with that and that's a referral to the apcs but we're in discussion so we're

[1:53:45] Voice 12: witnessing and hearing it together with the supportive staff who've provided a list of

[1:53:51] Voice 12: the past projects current projects what's involved in an ocp review i think that might focus the

[1:53:58] Voice 12: discussion we can have some you know brainstorming sessions and we can have some targeted questions

[1:54:05] Voice 12: about based on your knowledge of the community how do you think we could do this part you know

[1:54:12] Voice 12: we're talking about affordable housing here's all the information because the housing options

[1:54:16] Voice 12: and impacts review project came up with a huge amount of data and information so for instance

[1:54:22] Voice 12: do we need to have another engagement on housing and affordable ability housing considering we've

[1:54:29] Voice 12: already done this project so situating the information and sort of saying here's the

[1:54:34] Voice 12: different pieces the ocp um development area permits uh is going to be this kind of conversation

[1:54:42] Voice 12: we're going to need technical advice that may need to be facilitated um reconciliation and aligning

[1:54:49] Voice 12: with DRIPPA we're going to need a facilitator for that that's not something the community is

[1:54:53] Voice 12: going to necessarily be able to provide wisdom on you know so getting abroad the broad strokes

[1:55:01] Voice 12: of this process providing some background information and focusing around that discussion

[1:55:06] Voice 12: session at the OCP review would be the focus of that work.

[1:55:13] Voice 12: Yeah. Does that sound okay?

[1:55:15] Voice 12: High five. Susan and I are OCP.

[1:55:18] Voice 12: Yeah. I mean, really, I just I just want to clarify what we're doing on February 23rd.

[1:55:25] Voice 12: It's simpler. It's and I did understand from the last meeting that that was our OCP kind of

[1:55:30] Voice 12: pre-planning meeting.

[1:55:31] Voice 12: That's great. No argument for me.

[1:55:34] Voice 12: Excellent.

[1:55:35] Voice 12: through the chair if i may so that's some good clarity i believe what staff understood the

[1:55:42] Voice 12: strategic planning session to be is setting the priority for your major minor projects yeah

[1:55:50] Voice 12: and what i'm hearing is you've already set a priority the ocp is it let's spend this time

[1:55:58] Voice 12: talking about what we would like to look at for you i suspect and this is where i'll call up with

[1:56:06] Voice 12: you because i'm learning to get some information about what that could look like for the i'll call

[1:56:17] Voice 12: it the work program basically how that ocp review what it's going to include

[1:56:21] Voice 8: who

[1:56:22] Voice 12: it's going to

[1:56:22] Voice 12: include what aspects that will be good to inform that project yes we'll need to stop us we need to

[1:56:29] Voice 12: go away provide maybe some analysis to formal on his life and would that happen after this february

[1:56:37] Voice 12: 23rd meeting i think it would have to be successful so we're going to get it would be more

[1:56:43] Voice 12: yeah but also from the abc so they'd be able to say oh this community group would be really well

[1:56:50] Voice 12: positioned to give us information on this part so then that would go into a staff or looking

[1:56:57] Voice 12: for a facilitator or down the road how do we collect that information does that make sense

[1:57:01] Voice 12: so we have a chair that if that's the purpose of next uh of a february meeting um it's like a

[1:57:11] Voice 12: couple things in my head and i'm gonna have to jump in um one thought i have um for clarity is

[1:57:21] Voice 12: some direction to say we have our priorities we already know our project and um and so we're

[1:57:31] Voice 12: rethinking, we're actually talking about how we set up

[1:57:35] Voice 12: this February meeting as more of a brainstorm ahead of the OCP

[1:57:44] Voice 12: project. We're almost doing like a pre engagement, so to speak,

[1:57:49] Voice 12: which is a bit of a different trying to wrap my brain around

[1:57:52] Voice 12: this as well. It's a bit of preempting, I guess, what maybe

[1:57:58] Voice 12: staff would come forward with some suggested sort of

[1:58:03] Voice 12: framework it is

[1:58:05] Voice 12: okay um we'll just have to work that into what we prepare

[1:58:12] Voice 8: so

[1:58:14] Voice 12: just

[1:58:16] Voice 3: chime in here

[1:58:17] Voice 3: um just because some of my experience that and just recognize that in reality we're all learning

[1:58:25] Voice 3: together about the stuff um and i see in my mind i see this framework of the strategic planning

[1:58:32] Voice 3: planning sessions and then identifying what the what the work is that is wanting to do

[1:58:38] Voice 3: and then at some point in time and i'm assuming to some extent that's been created already for

[1:58:44] Voice 3: the eco zone thing i'm not sure if it's been created for the dia but it's what we call the

[1:58:49] Voice 3: project charters and the

[1:58:51] Voice 3: project charters include all those things you mentioned who

[1:58:54] Voice 3: when where timing all that kind of stuff so ideally in the strategic planning session

[1:58:59] Voice 3: when we're trying to figure out the scope of OCP review that we're sort of planting the seed for

[1:59:06] Voice 3: that project charter to come back at a future time but we're going into it coming out of the

[1:59:11] Voice 3: strategic plan with

[1:59:13] Voice 3: an understanding of some expectations about what we're going to do

[1:59:16] Voice 3: and then the project charter when it comes to us where the work really starts then that's the

[1:59:21] Voice 3: commitment that because we have to adopt that that's the commitment that the LTC makes this

[1:59:27] Voice 3: is what we're going to do

[1:59:27] Voice 8: and

[1:59:28] Voice 3: then that gives staff comfort to know where we're going and um

[1:59:33] Voice 3: and the expectations of this is how we're going to get there so i kind of i think we kind of got

[1:59:38] Voice 3: to a good place here um where although i didn't hear a consensus on daytime um and so if i was

[1:59:47] Voice 3: going to say out loud that this meeting on the 23rd will be during the day and we'll get reporting on

[1:59:53] Voice 3: on future and present projects, major and minor and on the.

[2:00:00] Voice 3: on the strategic planning is overall broad strokes community engagement first nation engagements

[2:00:06] Voice 3: by ocp eia ecological zone but

[2:00:11] Voice 12: we're not asking we're not really addressing yeah

[2:00:14] Voice 12: yeah

[2:00:15] Voice 7: sorry yeah it's the big picture stuff we're at no

[2:00:18] Voice 12: that's not how i understand it well that's

[2:00:21] Voice 7: good i

[2:00:22] Voice 12: understand that we will be asking for community engagement when we work on the ocp

[2:00:28] Voice 12: throughout the entire process i do not understand that we need community engagement to finish

[2:00:34] Voice 12: the ecological protection zone work or to finish the dai bylaw work that is simply work that the

[2:00:43] Voice 12: staff will do because we've already given them those two priorities and the ocp is the next big

[2:00:51] Voice 12: project that will take up a lot of time and

[2:00:55] Voice 11: money and

[2:00:56] Voice 12: whatever and it's the ocp engagement

[2:01:00] Voice 12: of of the public that we're talking about i don't want to waste the public's time with

[2:01:08] Voice 12: here's why the dai bylaw is a priority and here's why the ecological protection zone needs to be

[2:01:13] Voice 12: finished um you know that's that's our job

[2:01:17] Voice 3: yeah but what i would say is as long as we agree

[2:01:23] Voice 3: agree that we don't need to do further work in communications with community of First Nations on

[2:01:29] Voice 3: either of those projects that's great but we do need to have a framework established for when we

[2:01:35] Voice 3: get to the ocean people absolutely yeah and ideally it's the same it's uniform see that all

[2:01:40] Voice 3: the work because you know particularly on the Heritage Act thing which I haven't ended because

[2:01:45] Voice 3: that's ultimately maybe going into the OCP or an independent piece I have to remember how that

[2:01:51] Voice 3: structure that would

[2:01:52] Voice 12: be a sucker that's separate and that's

[2:01:54] Voice 12: again that one could be chasing its

[2:01:56] Voice 12: tail for the next few years we'll just have

[2:01:58] Voice 3: to wait so just a framework

[2:01:59] Voice 3: around communications

[2:02:00] Voice 3: yeah it is good to have in everything but

[2:02:05] Voice 3: i agree with what you're saying

[2:02:06] Voice 12: and i think um

[2:02:07] Voice 12: yeah just

[2:02:09] Voice 9: i just wanted to confirm that if the eco-protection zone and then we get to the ai

[2:02:15] Voice 9: there will still be some referrals out there's still

[2:02:19] Voice 9: that formal process that will happen

[2:02:20] Voice 9: And I just didn't want no engagement that happens now from it's just what I hear with this OCP is that it's really a pre planning meeting.

[2:02:30] Voice 9: The work project is highlighted as a priority, but the work plan has not been set.

[2:02:36] Voice 9: This is really a meeting

[2:02:38] Voice 9: to see how do you want to be engaged in the process?

[2:02:41] Voice 9: What will work best for the community and an

[2:02:44] Voice 9: opportunity for a bit of education?

[2:02:46] Voice 9: why OCP is important and you know I don't know if it's valuable to have a list of past projects

[2:02:53] Voice 9: and current projects but oh

[2:02:56] Voice 3: not projects that are done but that are on our project list because in

[2:03:00] Voice 3: fact it's interesting because you've got active projects report and future projects so that's I

[2:03:05] Voice 3: think

[2:03:06] Voice 12: through your chair that's the clarity it sounds like to focus most of the time just talking

[2:03:13] Voice 12: about the ocp project and perhaps we can just share that through the regular um maybe that's

[2:03:21] Voice 12: the thought i have to share it through the regular council meeting like we do now as just listed

[2:03:27] Voice 12: in the reports for what's future projects and what's so we don't need to spend time

[2:03:36] Voice 12: talking about those projects sounds like um let's see trustees

[2:03:42] Voice 11: have a clear idea of that

[2:03:45] Voice 11: let's just right so may i make a

[2:03:50] Voice 12: motion if it were we're ready

[2:03:53] Voice 12: um something like um

[2:03:56] Voice 12: staff repair materials for a meeting, for the meeting of February 23rd, that would include

[2:04:11] Voice 12: the scope of the comprehensive OCP and LUB review, including descriptions of any past

[2:04:26] Voice 12: projects reports that have been undertaken like what is rcp goals there's a lot like the island

[2:04:37] Voice 12: wide water sustainability plan that builds on the water sustainability act so what i'm reading

[2:04:42] Voice 12: under all the pieces under the ocp review is can we ask staff to lay out each of those items and

[2:04:55] Voice 12: review them with our apcs and for our benefits

[2:04:58] Voice 3: that's not going to be in the 23rd meeting that should come when we actually take on those people

[2:05:05] Voice 3: because

[2:05:07] Voice 5: you're

[2:05:12] Voice 7: drilling into those but in

[2:05:15] Voice 12: order to make decisions about public engagement and how

[2:05:18] Voice 12: we're going to undertake this process some members who are new to the process might not know

[2:05:26] Voice 12: the extent of the housing options and impacts review project you yourself don't know that

[2:05:32] Voice 12: we don't know about the freshwater sustainability act and how that mapping can inform

[2:05:38] Voice 12: um land use planning so i'm looking for the broad strokes of what are we going to be considering

[2:05:46] Voice 12: considering what work has been done so that we can plan the community engagement because there's

[2:05:55] Voice 12: a lot in here like this this list is basically past projects that never got finished and now

[2:06:01] Voice 12: they're all lumped into the ocp review that's what i was asking for can we have staff put

[2:06:06] Voice 12: their report on these past projects that were started ended midstream we've got some information

[2:06:13] Voice 12: or some data the density bank policies like it's there's just so much in here but i don't i know

[2:06:20] Voice 12: that would be a huge bit of work to to scope out but this is what we have to do is scope out our

[2:06:26] Voice 12: ocp review maybe it's not possible for the 2030 well

[2:06:30] Voice 3: i don't know i guess the question is is that

[2:06:33] Voice 3: what you're expecting for the 23rd because i think what you're doing is post 23rd where we're saying

[2:06:39] Voice 3: this is our strategic plan when we actually have that ocp scoping stage where we would be wanting

[2:06:48] Voice 3: to linger in that

[2:06:49] Voice 8: vision

[2:06:50] Voice 7: of what that is

[2:06:51] Voice 8: all

[2:06:52] Voice 7: of that material is going to come then because that

[2:06:55] Voice 7: isn't very significant yeah

[2:06:57] Voice 12: it is all right through your chair i would agree with that

[2:07:02] Voice 12: thought suggestion it would be in the strategic report in this february meeting

[2:07:07] Voice 12: gang. Yeah. To say

[2:07:10] Voice 12: we need to give enough time to be curious

[2:07:12] Voice 12: and do that. Okay. Yeah. Thank you. So background materials

[2:07:18] Voice 12: can staff prepare background materials on recent and current

[2:07:26] Voice 12: and future projects tied to this tied to the OCP or just simply

[2:07:33] Voice 12: preparing for a

[2:07:35] Voice 3: comprehensive OCP because that's what you're

[2:07:37] Voice 12: well what are we asking them and what are we going to be asking of the public is this a

[2:07:42] Voice 12: public meeting is this down to the two apcs and us um i mean obviously the public can watch yeah

[2:07:51] Voice 12: are we the decision makers are we asking the npcs to give input we're all in this together

[2:07:57] Voice 3: i think we're not at that stage um to provide direction at that macro level

[2:08:04] Voice 3: for this project we're defining what the list is

[2:08:08] Voice 8: okay

[2:08:09] Voice 3: i'm

[2:08:12] Voice 12: confused now sorry

[2:08:15] Voice 3: well it's a strategic planning session no

[2:08:17] Voice 12: we're not doing strategic planning remove that from your

[2:08:20] Voice 12: vocabulary i think i'm hearing it's to set up what that ocp project needs to include for review

[2:08:32] Voice 12: view, tying together past OTP project actions, some a bit of

[2:08:38] Voice 12: history on those pieces, to make sure we don't forget what was in

[2:08:43] Voice 12: the past not yet completed. We're not necessarily doing

[2:08:47] Voice 12: engagement at this meeting, no. I think and a suggestion is, I

[2:08:56] Voice 12: think, to help come up with that maybe high level framework to

[2:09:03] Voice 12: inform the Charter and to make, I think, best use of our time, maybe perhaps identify we will need

[2:09:13] Voice 12: to have engagement at the after. So this is sort of the pre-planning to sort of set the game plan

[2:09:22] Voice 12: to inform the Charter. Because I think we might run out of time, it might be too much to sort of,

[2:09:29] Voice 12: how do we fight this in smaller pieces, might be too much we're trying to fit into one. So if we

[2:09:36] Voice 12: identify a placeholder for it so you need to and have the public if we would like the public to

[2:09:42] Voice 12: inform are we on the right track does this make sense everything

[2:09:45] Voice 11: as

[2:09:46] Voice 12: part of the work program for

[2:09:48] Voice 12: the osc or the charter touch

[2:09:51] Voice 11: base right to say did we get it so then we are the agency

[2:09:57] Voice 11: yeah that we're hearing is important to

[2:10:05] Voice 12: make sure we include our stations make sure we include

[2:10:08] Voice 12: housing initiatives that's all it's all

[2:10:11] Voice 12: listed like that is all there because at the end of

[2:10:16] Voice 12: last term there's a huge long list of what has not been done by previous germs and that was all

[2:10:21] Voice 12: lumped together under this can be dealt with in a comprehensive ocp review put a price tag on at

[2:10:27] Voice 12: $60,000 what we don't have is an understanding from this community of how they would like

[2:10:41] Voice 12: where is their level of understanding at so we need some education and how can they be engaged

[2:10:46] Voice 12: with this is a different community than 25 years ago that's what I'd like to learn from the APCs

[2:10:53] Voice 12: who are bringing us up to speed on at least a cross-section of the composition of the community.

[2:11:01] Voice 12: We may hear some really good ideas from them about community engagement,

[2:11:04] Voice 12: but to do that, they need to understand the scope of OCD reviews.

[2:11:10] Voice 12: So I didn't think of having this meeting of just the three of us and staff with people witnessing.

[2:11:16] Voice 12: I was hoping to collect ideas from our newly constituted APCs and get them excited about this process.

[2:11:22] Voice 12: so they do need to understand what's in it what are the tools of engagement available through the

[2:11:29] Voice 12: islands trust what are the tools of engagement that would be needed and what is the timeline

[2:11:35] Voice 12: potential timeline i have a suggestion i'll try to make a motion and you can mix it if you wish

[2:11:42] Voice 12: i move that the gabriola local trust committee direct staff to prepare for this february 23rd

[2:11:52] Voice 12: meeting to prepare an outline for OCP community engagement to invite the advisory planning

[2:12:17] Voice 12: commissions to attend this meeting in the interests of determining best practices

[2:12:31] Voice 12: or community engagement for the OCP project.

[2:12:39] Voice 12: We just changed for the purpose.

[2:12:45] Voice 12: We're just avenues of engagement.

[2:12:47] Voice 12: Because really it's the public engagement

[2:12:49] Voice 12: that your folks can be too.

[2:12:51] Voice 12: Like we want to figure out

[2:12:52] Voice 12: how are we going to go ahead with this

[2:12:54] Voice 12: when we finally get to it with that $18,000.

[2:12:58] Voice 12: But at this meeting, we want advice on

[2:13:03] Voice 12: what are the best ways to engage the public?

[2:13:06] Voice 12: like and we're going to get that advice from our APCs right and they will be able to talk to us

[2:13:14] Voice 12: about that because the staff will give us an outline just a basic outline of what OCP what

[2:13:22] Voice 12: what an updated OCP project looks like the scope of the OCP project and the tools available through

[2:13:27] Voice 12: the trust so I think staff need to inform tell us what what is going to be available through the

[2:13:33] Voice 12: trust because the regional planning team may be able to provide something

[2:13:40] Voice 12: and the public will understand oh if we're going to get that through the islands trust

[2:13:45] Voice 12: you know planners or we're going to have a facilitator what else do we need

[2:13:49] Voice 12: we know our community really well um yeah so it's kind of an understanding of the scope of the ocp

[2:13:56] Voice 12: review and the tools available to undertake that process should we get

[2:14:02] Voice 12: nadine to read to me thank

[2:14:04] Voice 13: you you got us

[2:14:04] Voice 12: you're getting us there just

[2:14:06] Voice 13: to see if that

[2:14:06] Voice 12: if that works

[2:14:08] Voice 13: the gabriela local trust

[2:14:11] Voice 13: committee direct staff to prepare for february 23rd meeting to prepare outline for ocp community

[2:14:19] Voice 13: community engagement to invite the APCs to attend the meeting in the interest of determining

[2:14:26] Voice 13: best practices for community engagement for the OCP project.

[2:14:34] Voice 12: Thank you. Thank you. Could we say

[2:14:37] Voice 12: for the purpose of instead of in the interest of? Sure. Yeah. That's better. Yeah. So

[2:14:45] Voice 7: is that what

[2:14:46] Voice 7: you want to do for the next meeting?

[2:14:47] Voice 12: And of course it will be open to the public. It's a

[2:14:50] Voice 12: yeah so

[2:14:51] Voice 3: can you read that back one more time with the amendment there

[2:14:57] Voice 13: the gabriela local trust committee direct staff to prepare for february 23rd meeting to prepare

[2:15:04] Voice 13: outline for ocp community engagement to invite the apcs to attend the meeting

[2:15:12] Voice 13: for the purpose of determining best practices for community engagement for the ocp thank you

[2:15:21] Voice 12: there's two prepares in there do we need

[2:15:24] Voice 12: them to prepare or to out maybe we could just say

[2:15:29] Voice 12: to outline the scope of the ocp review instead of to prepare uh yeah scope um it's request and

[2:15:42] Voice 12: we are supposed to be requesting okay yeah stuff to prepare an outline of the scope of

[2:15:48] Voice 12: a comprehensive ocp review i'd like to add the two other and an understanding that the

[2:15:54] Voice 12: tool is available like the engagement tools that are already available through the trust

[2:15:59] Voice 12: would that be possible i'm assuming that would be included yeah so maybe

[2:16:04] Voice 3: i'll just add here

[2:16:05] Voice 3: um because i think the mechanism of the tool is the project charter right of

[2:16:14] Voice 3: which the scope is

[2:16:15] Voice 3: defined what's in scope and what's out of scope what the budget is and what the public consultation

[2:16:20] Voice 3: is all normally included within the project charter so I think that with respect to the

[2:16:29] Voice 3: the purpose I see this as informing the project charter yeah

[2:16:35] Voice 12: which

[2:16:37] Voice 3: will come at a later date

[2:16:39] Voice 3: after we've hashed that out and they come with the draft and this this three-page list of

[2:16:45] ocp uh

[2:16:47] Voice 3: amendments or review would be dovetailed into that project charter

[2:16:53] Voice 3: and and each one would have the elements of public consultation and abc engagement and all those

[2:16:59] Voice 3: things as necessary in order to advance them but we're talking about you know a three-year project

[2:17:06] Voice 3: realistically yeah to

[2:17:07] Voice 3: embrace all of that and and so um indeed we need to spend the time at

[2:17:14] Voice 3: the outset as you've indicated in that public engagement to determine have we got are these

[2:17:20] Voice 3: what needs to be in what's missing what doesn't need to be in and then move that forward to the

[2:17:28] Voice 12: chair i think um for this meeting we may not have an exhaustive outline so it'll come to you as a

[2:17:38] Voice 12: draft to then look at. That way it stays open and it's nice to be informed that can then be used.

[2:17:47] Voice 3: And ostensibly what's on this activity, this project report here, item three, whatever that

[2:17:55] Voice 3: can be presented with whatever information you have in order to fill that out of it. That is

[2:18:01] Voice 3: a form of conversation as is indicated what kind of reports and what kind of work has been done

[2:18:05] Voice 3: historically that has led us since 1997 to this place where those are

[2:18:14] Voice 12: you still are you still

[2:18:16] Voice 12: okay with the motion peter yeah i

[2:18:18] Voice 7: can i'm although it

[2:18:19] Voice 12: might be that there's some wording about the

[2:18:21] Voice 7: purpose of it might necessarily change i've got

[2:18:24] Voice 7: one that's more

[2:18:25] Voice 12: action-oriented perhaps

[2:18:27] Voice 12: perhaps, but the Aguilera LTC requests staff to invite the two APCs to a special meeting

[2:18:36] Voice 12: on February 23rd at whatever time we decide in order to help inform the charter of a future

[2:18:48] Voice 12: OCP review project and to provide background, this is again direction of the staff, to provide

[2:18:57] Voice 12: provide background on work that has been like just in terms of broad strokes to provide

[2:19:06] Voice 12: background in broad strokes of the work that has been done to date and general areas that

[2:19:19] Voice 12: be undertaken no general no okay how did how does the abc's

[2:19:29] Voice 7: to get input into the public

[2:19:31] Voice 12: to the

[2:19:32] Voice 7: motion that Susan is

[2:19:34] Voice 12: just reverses it that you sort of sort of said the ABCs would be

[2:19:40] Voice 12: invited invited yeah but

[2:19:44] Voice 2: for what purpose are they there to witness or are they there to do work

[2:19:47] Voice 2: to

[2:19:50] Voice 12: help determine whatever it is we're doing to help determine so

[2:19:55] Voice 7: does this become an addition

[2:19:56] Voice 7: to the motion that we already have and and invite the two ABCs I mean

[2:20:01] Voice 12: if they come obviously they're

[2:20:03] Voice 12: going to or they're going to help us out right that's what they're doing

[2:20:07] Voice 7: they're

[2:20:08] Voice 12: going to help

[2:20:08] Voice 12: us out i hope they're not just going to do we need to actually save and to you know to help us

[2:20:18] Voice 12: to to help us do this work or do we just what are we

[2:20:24] Voice 12: they're invited that it doesn't you have to

[2:20:26] Voice 12: make a referral to an apc so that

[2:20:29] Voice 12: referral needs to have direction of what we're asking them to do

[2:20:32] Voice 8: so

[2:20:33] Voice 12: if we're asking them to give us ideas on the public process or help us determine is the scope

[2:20:41] Voice 12: justified about this long list of things that need to be considered in the OCP are we forgetting

[2:20:46] Voice 12: anything and then what are the tools that you can think of so we have to actually

[2:20:53] Voice 12: we're going to refer to the APC to be there they're not just present to witness they have

[2:20:58] Voice 12: to have something to do so to help

[2:21:01] Voice 12: determine the public process and charter a future ocd review

[2:21:06] Voice 12: project and that staff provide background um in broad strokes of the work that has been done to

[2:21:14] Voice 12: date so

[2:21:16] Voice 7: i think we should have a break yes

[2:21:17] Voice 12: thank you because we've

[2:21:20] Voice 3: gone way past that's my normal

[2:21:23] Voice 3: break time and i and then we can maybe let some of these thoughts settle and we can

[2:21:29] Voice 7: come back and

[2:21:29] Voice 7: maybe craft a motion to advance this i think we're pretty close

[2:21:33] Voice 7: yeah and i think we i

[2:21:38] Voice 3: just want to add though that the apc don't connect right into the army

[2:21:45] Voice 3: and therefore they haven't had that opportunity to gel or we haven't preferred anything to them

[2:21:51] Voice 3: so they're not going to be able to come back as a body with a recommendation so you're going

[2:21:56] Voice 3: to have potentially nine different

[2:21:58] Voice 7: ideas in the room which isn't bad either but just

[2:22:03] Voice 7: acknowledge that that they won't have had an opportunity to discuss it

[2:22:06] Voice 12: so

[2:22:07] Voice 7: let's have a break i'm

[2:22:10] Voice 12: going to say 20

[2:22:11] Voice 7: minutes so let's come back with a

[2:22:13] Voice 7: motion that maybe mel's these two motions together somehow yeah

[2:22:18] Voice 12: and peter can we assume that um that

[2:22:20] Voice 12: that meeting would be at the normal time the 10 30 time

[2:22:23] Voice 7: just well thank you for advancing that

[2:22:26] Voice 7: uh i don't

[2:22:27] Voice 7: see why not but um is there

[2:22:28] Voice 3: any concerns about that starting at 10 30. concerns

[2:22:32] Voice 12: i'd like to discuss it okay so

[2:22:34] Voice 12: when do you

[2:22:34] Voice 7: want the meeting um

[2:22:35] Voice 12: in the afternoon slash early evening

[2:22:41] Voice 12: but i know your travel is a it's just a an election promise i made to start having meetings

[2:22:48] Voice 12: at a time that working people could participate and people cannot participate during working hours

[2:22:55] Voice 3: but we're not asking them to participate

[2:22:58] Voice 7: they're observing yeah and

[2:23:01] Voice 12: we are asking our two apcs and

[2:23:03] Voice 12: if they've applied for the job then they

[2:23:06] Voice 7: know what they can do okay

[2:23:08] Voice 12: okay so let's

[2:23:13] Voice 3: let's go 20

[2:23:16] Voice 3: minutes more than that many things in progress newer lives okay very good so

[2:23:27] Voice 3: welcome back

[2:23:28] Voice 3: everybody to the uh gambria ldc meeting

[2:23:35] Voice 3: i'm on gambier next week and so that's where my mind was a moment ago um on gabriola island uh

[2:23:44] Voice 3: january the 26th um we've conducted some business this morning and i want to acknowledge that we're

[2:23:52] Voice 3: meeting on coast sales territory always a moment for reflection living here on the coast

[2:24:00] Voice 3: so let us continue on we got to a point where we had a motion that was moved and perhaps i'll just

[2:24:07] Voice 3: get that read back from our minute taker and we better another motion in the works and then

[2:24:12] Voice 3: perhaps what we can do is meld those together to get to a place where we can conclude what this

[2:24:17] Voice 3: february the 23rd meeting looks

[2:24:19] Voice 3: like and then i would like to get on with some of the applications

[2:24:22] Voice 3: we have applicants waiting here and some of the other business so let us proceed so i'm

[2:24:28] Voice 3: going to just ask for that motion that's in the wings here to be read back the capriola

[2:24:33] Voice 13: local trust committee request staff prepared for february 23rd meeting to outline the scope

[2:24:40] Voice 13: for the ocp community engagement to invite the apcs to attend the meeting for the purpose of

[2:24:48] Voice 13: determining best practices for community engagement for the ocp project

[2:24:56] Voice 3: okay so that's

[2:24:59] Voice 3: where we're at that was moved it wasn't seconded at this point and you've got some additional well

[2:25:04] Voice 12: i i would just say this is a simpler motion but i think it's the same as you're saying yeah go ahead

[2:25:10] Voice 12: so that the gabriella ltc requests staff to invite the two advisory planning commissions

[2:25:18] Voice 12: to a special meeting on february 23rd at whatever time 10 30 a.m to give direction and input

[2:25:29] Voice 12: into the future community engagement process for the ocp review project and that staff provide

[2:25:37] Voice 12: general background of the work that has been done to date so

[2:25:43] Voice 6: the only thing i would suggest is to

[2:25:44] Voice 6: To give staff direction, right, so that it could be passed to invite.

[2:25:48] Voice 12: Okay.

[2:25:50] Voice 12: Request staff, I think.

[2:25:52] Voice 12: Yeah.

[2:25:52] Voice 12: Gabriel, the LTC requests that staff invite the two APCs to a special meeting.

[2:26:01] Voice 3: And to give direction to staff.

[2:26:05] Voice 12: Well, it's complicated.

[2:26:07] Voice 12: It's that the two APCs, so that they can give direction.

[2:26:11] Voice 12: They are giving direction, input into the future engagement process.

[2:26:14] Voice 12: Well, this is our referral to the APCs, I think, that the APCs can give input.

[2:26:27] Voice 12: Well, we're asking them to give input, right?

[2:26:30] Voice 12: You know what, Toby, I think what we're hung up on is this doesn't have to be a referral.

[2:26:34] Voice 12: This can just be an invitation to our two advisory planning commissions.

[2:26:40] Voice 12: So that would make it much easier for the board because then you can invite them.

[2:26:44] Voice 12: them and for the reason that we're asking them to give input I mean normally we give referrals to

[2:26:51] Voice 12: our APCs but in fact our APCs aren't even formed yet we haven't even got new people to be appointed

[2:26:57] Voice 12: what is the matter that we're referring them to we're not just inviting them to a meeting no

[2:27:03] Voice 12: because you want them to give advice on best public engagement ideas for the USEP right

[2:27:10] Voice 12: so that the

[2:27:11] Voice 12: APCs can give input into the future community engagement process for the OCP review

[2:27:16] Voice 12: project yeah okay it's just I'm just saying this gives direction to the APCs like staffers

[2:27:25] Voice 12: inviting the APCs and then the APCs are going to do what they're going to give input into the

[2:27:30] Voice 12: future community engagement process for the OCP review project

[2:27:39] Voice 3: I kind of see an idea now of where we're going here, but if I'm not, or

[2:27:47] Voice 3: at least I had the

[2:27:48] Voice 3: expectation that the trust committee is holding a meeting to discuss a number of items for

[2:27:57] Voice 3: which we want to engage the APC at an early stage to talk about the broader scope of things.

[2:28:05] Voice 3: So, as Trustee Yates has indicated, that a referral normally is something that an applicant has something for us, and we want to get a public opinion without actually going out to public engagement ourselves.

[2:28:17] Voice 6: The ABC

[2:28:18] Voice 3: goes out and does that.

[2:28:19] Voice 3: In this particular case, we don't have that sort of mechanism where we've got a project or an application or something that we want to refer out to get public engagement.

[2:28:29] Voice 3: I had the impression was that what we want to do is have a meeting to discuss the OCP

[2:28:34] Voice 3: and engage the APC in that discussion.

[2:28:38] Voice 12: Yeah.

[2:28:40] Voice 12: I think that's exactly what I wish.

[2:28:43] Voice 7: Yes.

[2:28:44] Voice 7: Yes.

[2:28:46] Voice 7: Okay.

[2:28:47] Voice 7: Good.

[2:28:47] Voice 7: We're all on the same page.

[2:28:48] Voice 12: Okay.

[2:28:48] Voice 12: How does this sound?

[2:28:50] Voice 7: So let's get that direction.

[2:28:51] Voice 12: The Gabriela Local Trust Committee requests that staff invite the two APCs to a special

[2:28:56] Voice 12: meeting on february 23rd at 10 30 a.m for the purpose because we're saying this is a special

[2:29:04] Voice 12: meeting not a regular business meeting um that's what we talked about last time right

[2:29:09] Voice 12: yeah yeah but it's the business is just this work right yeah for the purpose of engaging the apcs

[2:29:20] Voice 12: in a discussion about future community engagement processes for the ocp review project

[2:29:29] Voice 12: and that staff provide general background of the work that has been done to date

[2:29:35] Voice 12: see

[2:29:35] Voice 7: these smiles over here oh

[2:29:37] Voice 12: yay perfect um okay yes engaging the apcs in a discussion about

[2:29:45] Voice 11: about

[2:29:45] Voice 12: future community engagement processes

[2:29:47] Voice 12: for the OCP review project,

[2:29:50] Voice 12: comma,

[2:29:51] Voice 11: and

[2:29:53] Voice 12: that staff provide general background

[2:29:55] Voice 12: of the work that has been done to date.

[2:29:58] Voice 12: Thank you.

[2:30:01] Voice 12: yes i'll

[2:30:02] Voice 3: second that motion right so then just so the record's clear so the first motion was not

[2:30:08] Voice 3: seconded and so it failed and now we have a second motion moved by trustee elliott and seconded by

[2:30:15] Voice 3: trustee yates and smiling faces the staff is comfortable with this direction that's adequate

[2:30:22] Voice 3: for the purpose and so if this was a discussion then i'll call the vote all those in favor

[2:30:28] Voice 3: that's very much

[2:30:30] Voice 12: excellent

[2:30:31] Voice 3: thanks for working together and

[2:30:34] Voice 12: that was beautiful thank you sir

[2:30:35] Voice 12: okay and through your chair as well if we could make another resolution to identify the budget

[2:30:42] Voice 12: piece right we should use the available budget for this special and then stop

[2:30:47] Voice 12: use the remaining

[2:30:49] Voice 12: budget

[2:30:50] Voice 1: from the house in october

[2:30:51] Voice 12: yeah i just wanted to allow the opportunity thank you yes

[2:30:57] Voice 12: And then staff resource the special meeting from the remaining housing options and impacts review project budget.

[2:31:06] Voice 12: Do you want that? Fair enough.

[2:31:09] Voice 12: Yeah, you could say resource or use the budget.

[2:31:12] Voice 12: Use the budget. And you're okay with it being part of the same project?

[2:31:15] Voice 6: Transfer the budget.

[2:31:16] Voice 12: Yeah.

[2:31:17] Voice 12: Transfer the budget.

[2:31:18] Voice 6: Yeah.

[2:31:19] Voice 12: Move that.

[2:31:22] Voice 12: Separately.

[2:31:24] Voice 12: I do too.

[2:31:25] Voice 12: Sure.

[2:31:27] Voice 12: fed staff um i move that staff or the lgc requests that staff use the remaining

[2:31:36] Voice 12: budget for the gabriella housing options and impacts for this meeting meeting

[2:31:42] Voice 7: of the february

[2:31:43] Voice 7: 20th

[2:31:43] Voice 12: of february 23rd and you guys i'll second that awesome

[2:31:47] Voice 3: okay move that second any further

[2:31:49] Voice 3: discussion also favorite that carries okay so

[2:31:53] Voice 3: we fulfilled your uh objective here awesome look at

[2:31:57] Voice 3: those smiles okay so i think that that's a great point too i'm looking forward to this meeting

[2:32:03] Voice 3: we can have some good in-depth conversations so i want to go to section nine

[2:32:10] Voice 3: and um this is uh we have a couple of uh applications here first one being uh gabriel

[2:32:16] Voice 3: and development bearers permit 2020 2.7 winkers and light body okay thank you at 97 malice being

[2:32:25] Voice 3: a drive so um we're going to get a staff report from planner mccarver i think i believe oh no

[2:32:33] Voice 3: yes steven steven bomb who's online he's over there can we all see that

[2:32:41] Voice 3: stephen so thank you so just for the applicant's information so stephen's going to present us

[2:32:45] Voice 3: his report and and then there's an opportunity for you to uh concur or not or provide any

[2:32:53] Voice 3: additional comments that you might feel necessary keep it brief if you don't mind and then we'll

[2:32:58] Voice 3: have a conversation we may have questions for you or staff and then we'll make a decision

[2:33:04] Voice 3: that's okay a good point thank you all right okay so stephen stefan sorry steve steven thank you

[2:33:13] Voice 3: you. Pleasure to see you here. And I'm going to turn it over to you to walk us through this

[2:33:20] Voice 3: report. Great.

[2:33:21] Voice 1: Okay, thanks. So this is an application for development variance permit

[2:33:27] Voice 1: to allow a proposed accessory building and an existing woodshed in the front lot line setback

[2:33:34] Voice 1: at 97 miles peanut drive. And staff are recommending approval of the variance request

[2:33:39] Voice 1: due to the small size of the existing woodshed

[2:33:41] Voice 1: and the siting constraints that are imposed

[2:33:43] Voice 1: by the irregular shape of the lot and the lot line setbacks.

[2:33:49] Voice 1: Notice the DBP was sent to the owners and tenants

[2:33:53] Voice 1: within 100 meters of the property

[2:33:54] Voice 1: and two responses were received.

[2:33:57] Voice 1: One in support of the application

[2:34:00] Voice 1: and the other noted concerns about the use

[2:34:03] Voice 1: of the proposed accessory building

[2:34:04] Voice 1: for overnight accommodation

[2:34:06] Voice 1: and as well as shading on the path beside that proposed accessory building and the effect of

[2:34:12] Voice 1: that on the foliage there. Staff did reach out to the owners to clarify that the proposed use of

[2:34:19] Voice 1: accessory building and they have stated that they did not originally or that they did rather

[2:34:25] Voice 1: originally plan on using the building to provide space for their children when they visit but that

[2:34:30] Voice 1: they no longer intend to use the building this way since it's not permitted by the bylaw.

[2:34:36] Voice 1: So the building is proposed as a garage with the office space above on the second story.

[2:34:43] Voice 3: Okay, very good. Thank you very much.

[2:34:46] Voice 3: Over to the applicant. Do you have anything in addition? Do you concur with the report?

[2:34:51] Voice 3: We do concur with the report, absolutely.

[2:34:54] Voice 3: And I don't know if we need to

[2:34:56] Voice 4: say anything else other than our, I guess,

[2:35:02] Voice 4: frustration on the misconstrued representation that we intended to use

[2:35:07] Voice 4: um this building for airbnb uh vacation rentals you know we certainly talked to all our neighbors

[2:35:15] before the variance permit application was submitted and at that time we didn't

[2:35:22] understand what the interpretation of overnight accommodation meant we thought it's okay if we

[2:35:27] had a bed up

[2:35:28] Voice 4: there uh when our like we have three kids and sometimes they all show up together

[2:35:32] Voice 4: it's a little cranked where i said well it's probably okay um so we learned that that wasn't

[2:35:39] the case um and we both work from home full-time so we need uh we need office space um and so

[2:35:47] that's the intent that we that we have so you know i think probably that letter went out to

[2:35:55] i'm guessing a dozen just thinking about 100 meters um people and if we had talked to all

[2:36:01] our neighbors about our plans to have an exciting airbnb

[2:36:04] Voice 4: i have a feeling that more than one

[2:36:05] Voice 4: would have uh opposed

[2:36:09] Voice 3: our experience okay that's great so trustees do you have any

[2:36:15] Voice 3: questions for the applicant for staff no

[2:36:18] Voice 12: i read all the correspondence and um i want to thank

[2:36:21] Voice 12: stephen for a very thorough report a very thorough staff report thank you stephen okay

[2:36:27] Voice 7: toby yes um

[2:36:32] Voice 12: it's it is hard to make decisions about this when you don't know the future use and things

[2:36:38] Voice 12: do change over time and properties get sold so what i'm wondering is what's the likelihood that

[2:36:48] Voice 12: you're gonna

[2:36:48] Voice 12: stay on gabriola that you're not selling this property

[2:36:52] Voice 12: and that that accessory building couldn't be turned into um rental accommodation that it's

[2:36:58] Voice 12: not zoned for what is it like what

[2:37:02] Voice 11: is the likelihood yeah we

[2:37:03] Voice 12: would do it yeah

[2:37:03] Voice 11: no that you

[2:37:04] Voice 11: would sell it yeah you see the other like that we actually um are also going to be rebuilding

[2:37:10] Voice 11: at the cabin yeah

[2:37:11] Voice 12: i didn't see that so we

[2:37:13] Voice 11: have no attention okay

[2:37:14] Voice 12: because it's just one of the

[2:37:17] Voice 12: consideration yeah i

[2:37:17] Voice 4: mean we could have the kids not worry about anybody who puts a trailer on

[2:37:20] Voice 4: their on their yard like what if what if they start renting it out um you know and i i trust

[2:37:26] that there's bylaws um you know that are stipulated you know against that sort of thing right and i

[2:37:33] know there's bylaws that uh you know prevent um unlicensed state care we need

[2:37:39] Voice 4: better practice all

[2:37:41] Voice 4: that sort of

[2:37:41] Voice 12: stuff and

[2:37:43] Voice 4: it's are you covered by that yeah

[2:37:45] Voice 12: yeah um and it is a pretty public place

[2:37:48] Voice 12: so i realize it's right beside the walking trail so if you build a two-story accessory dwelling

[2:37:55] Voice 12: and then start renting it out there's a lot of traffic it's likely that that would be noticed

[2:38:00] Voice 12: sure yeah yeah okay and just to

[2:38:03] Voice 11: be clear by putting the office space above there then we're

[2:38:07] Voice 11: left space in the existing structure along with the new build to accommodate our three adult

[2:38:12] Voice 11: children plus partners yes

[2:38:15] Voice 8: okay does

[2:38:23] Voice 6: somebody want to make a

[2:38:25] Voice 12: motion i recommend that the gabriella

[2:38:27] Voice 12: island local trust committee approve issuance of development variance permit gb dvp 2022.7

[2:38:36] Voice 3: okay so obviously that's the motion that's in the agenda we're not recommending it we are moving it

[2:38:42] Voice 3: uh yeah that's just the word and so that you have moved the uh i can't pull it up here for some

[2:38:51] Voice 3: reason you've moved the motion that's in your in our agenda package and so do i have a second for

[2:38:56] Voice 3: that

[2:38:56] Voice 12: i'll second it okay

[2:38:59] Voice 3: um you're

[2:39:00] Voice 8: on to the next

[2:39:01] Voice 12: one now i'm just oh is that the next one no oh

[2:39:05] Voice 7: same

[2:39:06] Voice 12: one um i can't really read how high the accessory building is just from the plants

[2:39:15] Voice 11: not very good at plants but

[2:39:17] Voice 3: there's there's height restrictions on what the maximum height is it's two

[2:39:23] Voice 3: story garage and it looks like that would be there and it's a flat roof by the way correct yeah so

[2:39:31] Voice 3: it's actually a little profile yeah well i mean one of the whole

[2:39:34] Voice 4: reasons why we did this was um

[2:39:38] Voice 4: you know another consideration we didn't want a big bulky two you know two-story one that extends

[2:39:45] Voice 4: ends the full you know width allowable width of our property towards the ocean we said well that

[2:39:52] Voice 4: wouldn't be better for space that we're don't always need when we're working back towards the

[2:39:59] road and in fact you

[2:40:02] Voice 4: know if we were kind of forcing something different like we'd end up with

[2:40:05] Voice 4: this home all within setbacks etc that would be a lot bulkier

[2:40:10] Voice 12: and would actually

[2:40:10] Voice 4: obstruct people's

[2:40:12] Voice 4: new and it wouldn't look as pretty i

[2:40:14] Voice 12: appreciate that thank you okay

[2:40:19] Voice 3: so that was doing moved and

[2:40:21] Voice 3: seconded um is there any further discussion i'll call for the vote all those in favor

[2:40:27] Voice 3: so that carries there you go thank

[2:40:29] Voice 12: you for patience with the president

[2:40:31] Voice 3: can i just say one other thing yeah i wasn't getting all worked up about this this morning

[2:40:37] Voice 3: yeah and

[2:40:39] Voice 4: i'm going what is overnight it's got to be defined in the land use by you would think

[2:40:46] Voice 4: it's not right and

[2:40:48] Voice 4: then i went to them and i'm original yeah it's not so i go okay well like i'm

[2:40:54] Voice 4: gonna do this right and all of the references to overnight accommodation talk about basically

[2:41:01] Voice 4: rental situations. That's how they define it legally, right?

[2:41:09] Voice 3: You would think they would use,

[2:41:10] Voice 3: if they didn't someone want to have a mattress in an area, they would call it

[2:41:14] Voice 3: sleeping

[2:41:15] Voice 4: accommodation, which is also defined legally. So

[2:41:18] Voice 4: there's a difference. And I think

[2:41:21] Voice 4: that sometimes people get waylaid with their own, you know, understanding of what something

[2:41:27] Voice 4: should say it and i you know and if if in truth overnight accommodation from gabriel islands or

[2:41:35] Voice 4: and i will read regional district if if they defined it as something you can't have a mattress

[2:41:41] Voice 4: in this in this structure then they should change the word i

[2:41:47] Voice 12: think there was a comment from steve

[2:41:50] Voice 12: okay

[2:41:51] Voice 3: but i don't know that we've just made a decision and i want to move on with business

[2:41:56] Voice 3: but i'm not

[2:41:57] Voice 3: trying to change how we use it but it was just like i'm kind of stressed out right

[2:42:01] Voice 3: you know this morning before the meeting i was like what is it

[2:42:04] Voice 3: like i want to know yeah

[2:42:05] Voice 8: yeah i

[2:42:07] Voice 3: would say that emphasizes why the conversation occurred earlier about

[2:42:10] Voice 3: ocpl review is necessary

[2:42:13] Voice 3: because a lot of things have changed since 1997 and that across the island stressed area is one

[2:42:18] Voice 3: for sure steven

[2:42:20] Voice 1: did you have a final remark um i was just going to comment that it is the wording

[2:42:26] Voice 1: in the bylaws human habitation that's not permitted in an accessory building yeah

[2:42:34] Voice 3: different

[2:42:35] Voice 3: bylaws are different on different items that's for sure okay well that's concluded you've got your

[2:42:40] Voice 3: permit and um we're going to continue on here it says for human habitation including cooking

[2:42:46] Voice 3: yeah

[2:42:47] Voice 8: yeah

[2:42:48] Voice 3: anyway we

[2:42:50] Voice 8: may leave we

[2:42:51] Voice 3: may be okay thank you so we're going to go to 9.2

[2:42:54] Voice 3: the gabrielle development yeah no doubt there'll be paperwork that comes in the mail or

[2:42:58] Voice 3: recliner or whatever from staff just make sure you all do so gabrielle development permit 2022.3

[2:43:06] Voice 3: stream shop at 390 daniel way is the applicant here no okay so then um obviously margot you're

[2:43:16] Voice 3: uh providing a report to us today so over here yeah just a

[2:43:19] Voice 12: short one hopefully so let's report

[2:43:21] Voice 12: Good afternoon, Mr. Elliott, Yates, and Chair LaFleur.

[2:43:25] Voice 12: This report is to introduce a development permit application for consideration

[2:43:29] Voice 12: proposing a tree removal for development of a single-family dwelling

[2:43:33] Voice 12: and associated land alteration in development permit area number 2 near Lock Bay.

[2:43:39] Voice 12: The property is a 5.4-hectare lot at 390 Daniel Way,

[2:43:44] Voice 12: and the proposed building site is upland from Lock Bay and northwest of Sandville Provincial Park.

[2:43:49] Voice 12: castle creek is 150 meters north of the property and there's a small wetland approximately 59

[2:43:54] Voice 12: meters south of the proposed development area area as part of this application an environmental

[2:44:01] Voice 12: assessment report was prepared by aqua period environmental consulting in august of 2022

[2:44:07] Voice 12: a geotechnical hazard assessment was also prepared by lukish engineering associated

[2:44:13] Voice 12: in march 2021 and the environmental assessment states that the proposed project

[2:44:19] Voice 12: is not expected to result in a significant impact to the integrity of the sensitive ecosystem in the DPA

[2:44:26] Voice 12: or the wetland and water course indicated in the assessment.

[2:44:30] Voice 12: Proposed development is also not expected to have any impact on the intertidal marsh area

[2:44:35] Voice 12: located about 200 meters east of the building site.

[2:44:39] Voice 12: At the recommendation of the environmental assessment report,

[2:44:44] Voice 12: a list of conditions have been added to the draft development permit.

[2:44:47] Voice 12: so these conditions will ensure that tree removal and construction are managed in such a way

[2:44:53] Voice 12: as to protect the natural environment on the lot and staff recommend approving issuance of

[2:44:58] Voice 12: the development permit thank you okay

[2:45:01] Voice 3: well thank you very much for the report um there's a quite a

[2:45:05] Voice 3: bit of reading a lot of work for sure so uh trustees do you have any questions for staff or

[2:45:10] Voice 3: would you like to proceed no

[2:45:12] Voice 12: well just a concern i'm very grateful for this comprehensive report

[2:45:17] Voice 12: Thank you.

[2:45:19] Voice 12: That marshland area is so important for migratory birds nesting and eating and resting.

[2:45:27] Voice 12: And so it says the timing of vegetation clearing must be outside in the migratory bird nesting season, if possible.

[2:45:37] Voice 12: I would just like it to say it must be outside.

[2:45:39] Voice 12: sign um because it's either must or maybe and the if possible is kind of maybe um if clearing occurs

[2:45:54] Voice 12: between march 15th and august 15th then then a pre-clearing bird nest survey must be completed

[2:46:01] Voice 12: but it's not just nesting in that area i you know i have a i have a biology degree that's one of my

[2:46:08] Voice 12: areas of interest the birds also come to rest and eat on your migratory you know journeys and so

[2:46:18] Voice 12: i wish there was some way we could just say that the vegetation must be outside of that

[2:46:25] Voice 3: so can you

[2:46:27] Voice 3: answer that what would be involved at this juncture if we wanted to change that wording

[2:46:32] Voice 3: them to be more specific than uh generalizing through

[2:46:37] Voice 12: the chair you could um have a resolution

[2:46:42] Voice 12: to you have a resolution that they gave you all that lcc approved issuance um if this is like

[2:46:49] Voice 12: one of the activities you want to change um you could say conditional upon

[2:46:57] Voice 12: on approval issuance conditional upon yes, that, yeah,

[2:47:04] Voice 12: that exact, the wording in that particular condition

[2:47:07] Voice 12: of having part of the move.

[2:47:09] Voice 12: Through the chair, maybe if I could clarify,

[2:47:13] Voice 12: if there's a concern, Trustee Yates,

[2:47:17] Voice 12: that you're questioning the professional report

[2:47:23] Voice 12: needs to be stronger worded?

[2:47:25] Voice 12: No, not really.

[2:47:27] Voice 12: the professional report i think would be good in the future and has been good okay what i'm

[2:47:33] Voice 12: worried about is um i just lost it here it says it must be and then it says impossible i would

[2:47:43] Voice 12: like those words impossible struck and so it just said it must be so

[2:47:48] Voice 3: that is that in our permit or

[2:47:50] Voice 3: is that that's

[2:47:51] Voice 12: the draft sorry that's in the draft development permits

[2:47:54] Voice 3: okay so

[2:47:55] Voice 12: opportunity to make

[2:47:57] Voice 12: that stronger we can do that through the permit yes you can make a resolution to propose

[2:48:06] Voice 12: uh change to the wording in the draft permit okay so i'll make a motion oh sorry i'm sorry thanks

[2:48:14] Voice 12: um if we're able to change or adjust some of the conditions of the dp

[2:48:19] Voice 12: um i'm wondering if we can add a condition like to request periodic inspection or

[2:48:31] Voice 12: um request updates perhaps about the compliance with the conditions of the proposed dp

[2:48:40] Voice 12: prior to and during the building process future i think i think glenn or marvel has thought of

[2:48:49] Voice 12: yeah i'm just bringing up the draft permit right now um through the chair i uh we could do in

[2:48:56] Voice 12: staff can set up internal monitoring yeah and

[2:49:00] Voice 12: so we would i what we don't recommend that it's not

[2:49:05] Voice 12: it's necessary to have another qep report for example like a post-construction um conditions

[2:49:12] Voice 12: and impact assessment after construction that doesn't um you know that wasn't flagged by the

[2:49:18] Voice 12: environmental assessment by the biologist but we could do internal monitoring so we could set up

[2:49:25] Voice 12: in two years a planner will be notified that they should go out and do a site inspection

[2:49:32] Voice 12: and look at the permit conditions and make sure that everything is followed

[2:49:36] Voice 12: follow. There's also the option of changing the draft permit, adding that into the draft

[2:49:44] Voice 12: permit. But it doesn't have to be. It can just be that staff will set that up internally.

[2:49:52] Voice 12: And

[2:49:53] Voice 8: do you need a motion

[2:49:53] Voice 12: for that? No.

[2:49:54] Voice 12: What are the ramifications of requiring, I'm not saying I would ask for it in this case,

[2:50:02] Voice 12: but of requiring an EA review during the building phase to ensure that they're

[2:50:10] Voice 12: complying with the conditions. And it's definitely been done for others without the

[2:50:17] Voice 12: permits. I

[2:50:19] Voice 12: don't, I guess the implications would be the cost to the applicants to hire

[2:50:25] Voice 12: and to re-hire that environmental, to that environmental qualified environmental

[2:50:30] Voice 11: environmental

[2:50:31] Voice 12: professional. Yeah.

[2:50:35] Voice 12: Could we put in a condition that staff would check off in one

[2:50:41] Voice 12: year, the conditions are being met, and if they're not

[2:50:43] Voice 12: satisfied, require the applicant to do another environmental

[2:50:47] Voice 12: assessment and stop work order until that's done.

[2:50:54] Voice 12: Chair, I recommend just a pause to tie in any permit process

[2:51:03] Voice 12: as items because that's not our authority with regards to that permit issuance so trying to

[2:51:11] Voice 12: stay within the realm of the billing from conditions practice so the monitoring either

[2:51:18] Voice 12: making resolutions was very clear and it's sort of publicly there that will go back but we have

[2:51:25] Voice 11: no power to actually stop

[2:51:27] Voice 12: billing or not through the development permit process to stop you know

[2:51:33] Voice 12: yeah so through your chair monitoring we can do that through an internal process

[2:51:45] Voice 8: if

[2:51:46] Voice 12: there's a desire to clear by resolution but that's something

[2:51:49] Voice 8: our

[2:51:50] Voice 12: planners will do we can

[2:51:52] Voice 12: absolutely do that i'm just advising and recommending a mechanism to pull the building

[2:51:57] Voice 12: from our process we might want to stretch beyond what we are you know our school for sure thank

[2:52:05] Voice 12: thank you i have another question um if we were to uh move this forward um with the condition that

[2:52:15] Voice 12: we altered the development permit slightly to delete the word if possible would that then

[2:52:22] Voice 12: obviate the next sentence in that in that first bullet because the next sentence is

[2:52:29] Voice 12: if clearing occurs well if we got rid of the word impossible in the first phrase then that clearing

[2:52:38] Voice 12: will not am i correct yes yeah if it would just be changed to say the timing of vegetation

[2:52:49] Voice 12: clearing must be outside of the migratory bird nesting season so

[2:52:58] Voice 8: i'm just wondering about being

[2:53:00] Voice 3: being administratively fair with the applicant here,

[2:53:04] Voice 3: and that if we're making changes to the permit,

[2:53:11] Voice 3: presumably we would want the applicant to concur with that

[2:53:15] Voice 3: because they may choose for whatever reason

[2:53:18] Voice 3: to not want to do that in that event.

[2:53:20] Voice 3: So you've already had conversations with the applicant

[2:53:24] Voice 3: with respect to the materials that are here before us today.

[2:53:27] Voice 3: day. Presumably there isn't a time there might be construction build times and all that kind of

[2:53:33] Voice 3: stuff associated with the approval of this permit. But would we be better off for administrative

[2:53:40] Voice 3: fairness to indicate what changes we would like to see in this permit at this time rather than

[2:53:47] Voice 3: trying to amend the permit on the fly in this meeting and then bring this back to our next

[2:53:51] Voice 3: meeting that within that you could amend the permit based upon the concerns that have been

[2:53:59] Voice 3: expressed at this table. I'm just

[2:54:00] Voice 3: concerned that we want to be sure that we're not messing things

[2:54:04] Voice 3: up. And I'm happy to speak advice from you on that.

[2:54:12] Voice 12: I, if you'd like me, if you'd like the

[2:54:16] Voice 12: permit to to be changed for example exploring creating a condition for ongoing monitoring

[2:54:24] Voice 12: that requires additional

[2:54:25] Voice 8: qbp

[2:54:26] Voice 12: reports um i know that trustee elliott mentioned that

[2:54:32] Voice 12: but i i do think it's okay to pass a resolution to just modify the wording or to mod it to add

[2:54:38] Voice 12: a condition um i think that would be be okay to do here i understand that the applicant isn't present

[2:54:45] Voice 12: present to to discuss that and understand that.

[2:54:50] Voice 3: So I guess the reason I ask that is because I'm worried about the encumbrance

[2:54:54] Voice 3: on staff to do site visits and ensure compliance when you may or may not be

[2:55:02] Voice 3: a biologist adequately able to do that analysis.

[2:55:08] Voice 3: And what happens when something fails without a mechanism for

[2:55:15] Voice 3: if ensuring that something changes or whatever because normally i think in like landscaping

[2:55:21] Voice 3: things we go we've got an issue a ten thousand dollar bond and when you've done the work and

[2:55:25] Voice 3: it's compliant we'll give you the ten thousand dollars back so that's sort of where my thinking

[2:55:31] Voice 3: is going because i see historically in the past that some checking hasn't happened for whatever

[2:55:38] Voice 3: reason and then you

[2:55:39] Voice 3: go what happened there and we

[2:55:42] Voice 3: don't need to get ourselves trapped in that

[2:55:45] Voice 3: area where it we're kind of going outside of our comfort zone i would suggest what we want

[2:55:51] Voice 3: to do is issue a permit and and know that the applicant is going to comply with the permit

[2:55:55] Voice 3: and then there's different things that would happen associated with bylaw enforcement

[2:55:59] Voice 3: if they were failing to meet that

[2:56:02] Voice 12: but what is the mechanism that betrayed your bylaw enforcement

[2:56:08] Voice 12: So all I'm suggesting is that if we have a look in, in a year's time to sort of survey

[2:56:16] Voice 12: and go, yeah, it looks like it's pretty much, or they've taken out two acres of trees.

[2:56:22] Voice 12: That's not remotely within the conditions of the DP, because we're

[2:56:27] Voice 12: talking about a sensitive,

[2:56:28] Voice 12: you know, sensitive ecosystem, the climate is changing, steep slopes are an issue, and

[2:56:34] Voice 12: there's multiple buildings on them the like there's multiple variances sort of built in

[2:56:40] Voice 12: within this and i'm not saying i'm not in approval i'm gonna say go ahead but

[2:56:46] Voice 12: i would like to figure out how we can work in a system whereby yeah not imposing on staff to go

[2:56:56] Voice 12: beyond your scope but would it not be possible to go back in a year's time do a general survey

[2:57:03] Voice 12: and if things are not in order that can trigger because don't we have the right to complain if

[2:57:08] Voice 12: somebody's not complying

[2:57:11] Voice 3: with them but the other factor here is who's paying for the staff

[2:57:14] Voice 3: through the

[2:57:16] Voice 12: chair if i may um the inspection piece that staff would do would be part of the

[2:57:21] Voice 12: development permit so that's already counted when

[2:57:26] Voice 11: does that happen it's

[2:57:28] Voice 12: part of the overall

[2:57:28] Voice 12: roll application process for a file. Yeah. The inspection

[2:57:33] Voice 12: happens at the beginning though, here are the conditions of the

[2:57:37] Voice 12: building permit issued a building permit. And is there

[2:57:40] Voice 12: another inspection after the development area development

[2:57:42] Voice 12: area permit and staff can go back and check to see that the

[2:57:46] Voice 12: conditions. That's fine. That's all part of the process. Okay,

[2:57:50] Voice 3: good. If you're satisfied with the process and mechanism just

[2:57:54] Voice 12: in terms of your comment about additional staff resource and

[2:57:58] Voice 12: times that's already accounted for okay so just

[2:58:02] Voice 11: a comment that was

[2:58:03] Voice 12: one of the reasons why i think

[2:58:04] Voice 12: you agreed with me told me that ltc's needed to adopt the new fees bylaw because the new the fees

[2:58:11] Voice 12: bylaw sets fee standards for developers to pay for things by which they benefit

[2:58:22] Voice 11: Yes,

[2:58:23] Voice 12: instead of the taxpayers, for example, or network. So thank you for that.

[2:58:29] Voice 12: So do we need a resolution?

[2:58:32] Voice 7: And I'm

[2:58:34] Voice 12: happy to do that too, but I have one more question.

[2:58:37] Voice 12: If we just stick to that first phrase, the timing of vegetation clearing must be outside of the migratory bird nesting season.

[2:58:46] Voice 12: and do we need to add dates between march 15th and august 15th move for click to the chair for clarity

[2:58:54] Voice 12: yeah that would be you know it's there yeah for a reason yeah okay

[2:59:00] Voice 11: i think we should add those

[2:59:04] Voice 11: so i'm

[2:59:05] Voice 12: happy to make a motion yeah

[2:59:07] Voice 7: so move amendments to the development yes

[2:59:09] Voice 12: um that the

[2:59:11] Voice 12: gabriel island local trust committee approved issuance of development permit gb dp 2022.3

[2:59:22] Voice 12: with the added amendment of the dp condition first bullet shall read the timing of vegetation

[2:59:36] Voice 12: clearing must be outside of the migratory bird nesting season between March 15th and August 15th.

[2:59:46] Voice 13: The timing of

[2:59:47] Voice 12: vegetation clearing must be

[2:59:49] Voice 12: outside of the migratory bird nesting season,

[2:59:55] Voice 12: comma, March 15th to August 15th.

[3:00:04] Voice 11: Could we separate the resolution to

[3:00:08] Voice 12: approve the permit from the amendment to the permit, maybe?

[3:00:12] Voice 12: Could you just move the amendment?

[3:00:14] Voice 12: I don't

[3:00:15] Voice 2: think so. I think

[3:00:16] Voice 12: we're not really going to approve this unless we have this amendment, right?

[3:00:20] Voice 12: Well, I'd also like to tie in a condition and stop the merger.

[3:00:24] Voice 12: Let's do a second motion on that.

[3:00:28] Voice 3: So, I think it might be better to make the amendments to the permit and then approve the amended permit.

[3:00:36] Voice 12: Okay.

[3:00:37] Voice 3: Just so it's completely clear. Yeah. And

[3:00:40] Voice 3: then list, if there's three amendments to the permit, list all three amendments in a single order.

[3:00:44] Voice 3: Okay. You can do it individually if you like.

[3:00:47] Voice 12: So do you want to move that?

[3:00:49] Voice 12: is there

[3:00:49] Voice 12: that you've moved it yeah okay so let's take that back i'll move that um the development

[3:00:59] Voice 12: permit gbdp 20 22.3 be amended so that the first bullet under db conditions reads the timing of

[3:01:17] Voice 12: vegetation clearing must be outside of the migratory bird nesting season comma march 15th

[3:01:23] Voice 12: to august 15th and then can i add on to that one uh how's that if we add on to that so you can

[3:01:35] Voice 7: collaborate on the motion trustee yates is going to happen yeah

[3:01:41] Voice 12: and that a condition be added

[3:01:45] Voice 12: that staff continue to monitor compliance with the conditions of the proposed or the

[3:01:55] Voice 12: dpa during the building process it just makes it explicit even if you're already doing it

[3:02:03] Voice 12: it means and do you want to say through an internal inspection because it's uh

[3:02:07] Voice 12: well that's not for monitoring that's our process is that

[3:02:12] Voice 11: doable do

[3:02:13] Voice 12: the chair clarify instead of

[3:02:15] Voice 12: using the building process thank you yes

[3:02:20] Voice 13: yeah that staff continue to monitor compliance with

[3:02:25] Voice 13: the conditions of the development from that process

[3:02:27] Voice 12: throughout the development throughout

[3:02:30] Voice 12: the development process the conditions of the development permit application development permit

[3:02:39] Voice 12: through the development process like you're monitoring the conditions compliance with

[3:02:44] Voice 12: condition through the process it's our permit yes yeah

[3:02:49] Voice 7: okay okay

[3:02:51] Voice 12: so

[3:02:52] Voice 7: that's two amendments is there a

[3:02:54] Voice 7: third that's it

[3:02:55] Voice 12: yeah for clarity is that a condition being added to the permit or is that

[3:03:03] Voice 12: just for our just a resolution of staff it's a condition

[3:03:07] Voice 12: being added to the permit

[3:03:09] Voice 12: okay so i think i noted in there and that this amendment is to change that wording and to add

[3:03:14] Voice 12: a condition that staff will be monitoring throughout that they're complying to the

[3:03:23] Voice 12: permit conditions through development process okay you

[3:03:28] Voice 8: may be doing

[3:03:28] Voice 12: it anyways but maybe it just

[3:03:30] Voice 12: flags it as this is going to be happening and hey that's

[3:03:35] Voice 3: good so that's moved

[3:03:37] Voice 3: yeah and can we just read the whole thing back thank you

[3:03:41] Voice 13: uh the gabriella local trust

[3:03:43] Voice 13: a committee development permit to GBDP 2022.3 be amended so that the first bullet under the

[3:03:57] Voice 13: DP conditions reads the timing of vegetation clearing must be outside of the migratory bird

[3:04:03] Voice 13: nesting season March 15th to August 15th and that a condition be added to this step

[3:04:11] Voice 13: can be added that the staff continue to monitor compliance with the conditions through the dp

[3:04:17] Voice 13: process that's

[3:04:20] Voice 3: what you're intending yes conditional

[3:04:21] Voice 3: second second yeah second

[3:04:24] Voice 3: elliott thank you so moved and seconded any further discussion all those in favor so that

[3:04:29] Voice 3: carries unanimously also do

[3:04:32] Voice 12: we all do we need to now approve that now

[3:04:34] Voice 3: you can approve the

[3:04:35] Voice 3: a development permit as a man okay yeah so

[3:04:39] Voice 12: i move that the gabriel on the local trust committee

[3:04:42] Voice 12: approve issuance of development permit gb dp 2022.3 with the added amendments

[3:04:52] Voice 12: oh sorry as amended

[3:04:59] Voice 3: I just

[3:05:01] Voice 12: wanted to

[3:05:03] Voice 12: make a comment um part of my reasoning for changing that that wording

[3:05:08] Voice 12: on that first bullet is that it now now even by default that March 15th to August 15th

[3:05:16] Voice 12: it's not just migratory birds it will now cover all the birds nesting there so I'm really

[3:05:22] Voice 12: have people in that

[3:05:23] Voice 3: okay awesome so i'm going to continue on with our agenda

[3:05:28] Voice 8: um

[3:05:29] Voice 3: if i'm not

[3:05:31] Voice 3: mistaken i think we've covered off most of the conversation around 10.1 and so i'll continue

[3:05:37] Voice 3: through to delegations no delegations today uh correspondence we have one piece of correspondence

[3:05:44] Voice 3: from David regarding YVR proposed flight path changes.

[3:05:51] Voice 3: This is a huge deal, actually.

[3:05:53] Voice 3: No, it is a big deal.

[3:05:54] Voice 3: It's raised its head on Theta,

[3:05:55] Voice 3: so people are worried about it.

[3:05:57] Voice 3: And in fact, I'm gonna actually forward this on

[3:06:00] Voice 3: to people on Theta that are concerned,

[3:06:02] Voice 3: and I'll also be briefing them about

[3:06:05] what it is that we might consider doing here.

[3:06:08] Obviously, we could write to Transport Canada,

[3:06:10] Voice 3: but otherwise they don't

[3:06:11] Voice 3: know what we might do.

[3:06:13] Voice 12: there's an engagement process that was

[3:06:16] Voice 3: asked today or tomorrow

[3:06:17] Voice 12: okay today yeah

[3:06:22] Voice 3: so what's the with the correspondence we've received from prevention we take some action

[3:06:26] Voice 3: what would you like to do this

[3:06:30] Voice 12: has been brought up for the last two or three years um before covet

[3:06:35] Voice 12: there was regular flights um leaving from nanaimo i think daily and they they were starting to come

[3:06:42] Voice 12: over to indicate real airspace and that during covet that's quiet

[3:06:46] Voice 12: so i think it's something we

[3:06:49] Voice 12: need to continue to advocate for or against i guess but how well

[3:06:59] Voice 3: i think that what's significant

[3:07:01] Voice 3: here though is that there's a change to the approach uh traffic pattern to yvr which is

[3:07:09] Voice 3: contributing to what was an existing problem yeah

[3:07:13] Voice 12: so just a quick question um chair luckum

[3:07:17] Voice 12: is there any interest do you think from uh as a letter from council on this as it affects more

[3:07:26] Voice 12: than one i

[3:07:27] Voice 3: think that would be a more appropriate avenue because i think then you would get the

[3:07:32] Voice 3: the voices of all of the local trust committees,

[3:07:34] Voice 3: CEDIS, Galliano, Salt Spring,

[3:07:39] Voice 7: possibly all engaged in that.

[3:07:42] Voice 12: As we do for freighter rampages.

[3:07:48] Voice 8: So

[3:07:53] Voice 3: again, I guess I wonder what you might wanna do,

[3:07:56] Voice 3: but in this particular case,

[3:07:58] Voice 3: perhaps you might forward this correspondence to council

[3:08:03] Voice 3: for consideration of writing

[3:08:07] Voice 7: to Transport Canada.

[3:08:09] Voice 7: Yeah, so I'll

[3:08:12] Voice 12: make a motion.

[3:08:13] Voice 12: I will move that we forward this correspondence, but also our trust committee concerns on this same topic.

[3:08:30] Voice 12: So we forward it to the executive committee for consideration of a letter from the chair

[3:08:39] Voice 12: of trust council, stating our concerns.

[3:08:46] Voice 7: Sure, I think that's good.

[3:08:47] Voice 7: And then Toby and I can both speak to an executive committee and work with Director Freyder to

[3:08:52] Voice 7: get something together.

[3:08:55] Voice 11: Thank you.

[3:08:56] Voice 11: To get that.

[3:08:57] Voice 12: or the correspondence which the correspondence dated

[3:09:02] Voice 13: january 10th from

[3:09:06] Voice 11: davis

[3:09:07] Voice 11: from the

[3:09:08] Voice 13: nation and that yeah um to executive council

[3:09:20] Voice 13: and for consideration a letter of concern written by the chair of trust council and

[3:09:32] Voice 12: i didn't get the

[3:09:32] Voice 12: last thing well do we want to say for a letter written by chair of trust council um stating our

[3:09:40] Voice 12: concern over the proposed flight path changes from ybr to

[3:09:54] Voice 3: ask myself with getting the

[3:09:55] Voice 3: documents from transport canada attached so it's a

[3:09:59] Voice 7: computer package because i've got it on my computer

[3:10:03] okay seconded

[3:10:07] Voice 12: seconded yeah any discussion almost

[3:10:10] Voice 3: on paper so i'm grateful to be a resident for

[3:10:14] Voice 3: bringing this to the country oh

[3:10:15] Voice 12: she's not giving me that

[3:10:16] Voice 3: action in her life yeah

[3:10:17] Voice 12: i'm i've had like

[3:10:19] Voice 12: all of our conversations

[3:10:20] Voice 3: too okay let me continue on uh new business bc fairies invite

[3:10:24] Voice 12: um so i did

[3:10:28] Voice 12: want to bring this up because and toby i'm sure you got the same invitation because it was just

[3:10:35] Voice 7: okay yeah

[3:10:36] Voice 12: um from bc ferries to attend an open house on february 16th um i guess it's just to

[3:10:46] Voice 12: meet their new management people to one and done yeah um which is fine i have actually not yet

[3:10:54] Voice 12: replied because i wasn't sure if i should reply on my own or whether we needed to send a letter from

[3:11:01] Voice 12: our trust committee i'm happy to reply on my own because i will go however my concern is i would

[3:11:09] Voice 12: also like to see our fairy advisory committee at that same meeting so i'm just wondering how

[3:11:16] Voice 12: you feel about that trustee elliott um i did what are the conditions of the invite again

[3:11:23] Voice 12: well it was only addressed to the local trust committee

[3:11:26] Voice 10: it wasn't addressed to

[3:11:28] Voice 12: the fact as far

[3:11:29] Voice 3: as i and

[3:11:29] Voice 12: i did check with one fat member and they said they hadn't received it

[3:11:32] Voice 3: so i seek clarity from anybody that knows but it strikes me that the ferry advisory committee

[3:11:39] Voice 3: is actually a body of the ferry company they're not our very advantage committee so we can't

[3:11:45] Voice 3: actually direct them to do

[3:11:47] Voice 3: anything or ask them to do anything um the ferry company needs to do that

[3:11:52] Voice 3: so they're wanting to engage corporation to political I think and I think that you can attend

[3:12:00] Voice 3: without permission from the LTC as a trustee and

[3:12:03] Voice 3: that you would be representing the interest

[3:12:06] Voice 3: of the LTC as individuals not as a decision of the LTC yeah

[3:12:11] Voice 12: okay I see and we we know that like

[3:12:14] Voice 12: we can

[3:12:14] Voice 12: go together if we want to be as well

[3:12:16] Voice 12: yeah just don't talk to each other but I I would like

[3:12:21] Voice 12: i wonder if there's a way that when i i respond to say i'm coming i would like to say um would

[3:12:27] Voice 12: would you also invite our excellent advisory committee please yeah

[3:12:32] Voice 3: i think that's a good

[3:12:34] Voice 3: thing and then they might respond or not and you can bring it up again when you're at the meeting

[3:12:38] Voice 3: i will do

[3:12:40] Voice 12: that then yeah yeah they

[3:12:42] Voice 3: have their own reasons it's

[3:12:44] Voice 12: inviting stakeholders so yeah yeah

[3:12:48] Voice 12: I would definitely say that.

[3:12:52] Voice 12: You could just ask, for sure.

[3:12:53] Voice 12: I wonder if, are you thinking of going, Toby?

[3:12:56] Voice 12: I could, it just depends on the schedule.

[3:12:59] Voice 12: Yeah.

[3:13:00] Voice 12: Insanity.

[3:13:02] Voice 12: Okay.

[3:13:03] Voice 12: Okay, now here's another question

[3:13:07] Voice 12: that relates to that invitation.

[3:13:09] Voice 12: This is going to sound bizarre,

[3:13:12] Voice 12: but I understand that I am supposed to be

[3:13:15] Voice 12: the appointed member of the Gabriola FAC now from the local trust committee.

[3:13:21] Voice 12: The Gabriola what?

[3:13:22] Voice 12: I'm

[3:13:23] Voice 11: supposed to be

[3:13:24] Voice 12: the member from the LTC to be on the ferry advisory committee.

[3:13:30] Voice 12: Where did you?

[3:13:31] Voice 12: Well,

[3:13:32] Voice 3: we haven't done that.

[3:13:33] Voice 3: I know.

[3:13:33] Voice 12: Does the LTC do that?

[3:13:36] Voice 12: How does that work?

[3:13:40] Voice 3: See, some ferry advisory committees have trust resolvments and some don't.

[3:13:44] Voice 11: Okay.

[3:13:45] Voice 3: And so it's not a given.

[3:13:47] Voice 3: that there's actually not just rep on the FAC.

[3:13:51] Voice 3: And in fact, again, it's at the pleasure of the ferry company

[3:13:55] Voice 3: that those bodies exist.

[3:13:56] Voice 3: And I think that they probably appoint or ask you

[3:14:00] Voice 3: for a special interest in participating or something.

[3:14:04] Voice 12: Okay, I'll tell you exactly where I heard this from.

[3:14:06] Voice 12: One of our FAC members said, well, aren't you the new LTC rep?

[3:14:11] Voice 12: And I said, I don't know.

[3:14:12] Voice 12: I don't think so.

[3:14:13] Voice 12: Or if I am, I don't know.

[3:14:15] Voice 3: i i think there's some vagueness around that and

[3:14:19] Voice 3: that's a reasonable thing to ask at the meeting

[3:14:22] Voice 3: when you're that sure

[3:14:23] Voice 12: but i think it's a good idea just to

[3:14:25] Voice 3: open up that conversation

[3:14:26] Voice 12: i'll ask

[3:14:26] Voice 12: hello and i'll i'll copy both of you on my time every time excellent okay

[3:14:32] Voice 3: i think that concludes

[3:14:35] Voice 3: that item excellent so we have a bunch of reports here

[3:14:38] Voice 8: and

[3:14:40] Voice 3: my inclination is to uh and in fact

[3:14:44] Voice 3: there's only attachments from page 114 on the application report and beyond so i'm just going

[3:14:49] Voice 3: to take these first three reports your climate change action update first nations relationship

[3:14:55] Voice 3: building trust conservancy report are there any updates for the ltc on those i think they're

[3:15:00] Voice 3: standing items yeah

[3:15:03] Voice 12: i mean we could have submitted a trust conservancy report and it does this ltc

[3:15:09] Voice 12: you want to hear is to receive

[3:15:11] Voice 3: well usually usually the itc sends the reports okay this

[3:15:15] Voice 3: okay

[3:15:16] Voice 12: so i'm going

[3:15:24] Voice 3: to move on then to items at 14.4 is the application report and i'll just turn to

[3:15:30] Voice 3: staff briefly and assume that that's up to date it's nothing to do with work and so i'll ask

[3:15:35] Voice 3: trustees if you have any questions for staff about any

[3:15:38] Voice 7: of the applications onto your report

[3:15:41] Voice 12: um I did have a question on just the Woodside applicant dvp 2022.4 just because I haven't seen

[3:15:52] Voice 12: this before um it's been active since September 2022. Margo's not here do we know what the context

[3:16:02] Voice 12: is for this foreshore protection variance isn't

[3:16:06] Voice 3: that what we just dealt with

[3:16:07] Voice 12: no not Woodside

[3:16:11] Voice 8: So

[3:16:12] Voice 9: I don't know, but I just see that it's still

[3:16:15] Voice 8: looks

[3:16:18] Voice 11: like it's it looks like it's moved from review.

[3:16:23] Voice 3: So perhaps we can get an update on that.

[3:16:26] Voice 12: Through the chair looks like under the status from December 5, that planner is waiting for a decision. So

[3:16:33] Voice 11: from us, though.

[3:16:39] Voice 12: it

[3:16:41] Voice 9: looks like the the option is to either rezone or to remove the structure

[3:16:49] Voice 9: and so she yeah this is up to date so she's awaiting the decision of that

[3:16:55] Voice 12: and there's two

[3:16:56] Voice 12: properties that are right next to each other 1160 and 1170 is this a shared structure i just

[3:17:06] Voice 12: i believe so straddling two different properties with two different applicants

[3:17:11] Voice 12: are

[3:17:12] Voice 3: we talking about gb dbp 20 22.7

[3:17:16] Voice 12: this one and the one above it oh i see that we're not

[3:17:19] Voice 12: mentioned we're just receiving the report side questions about like this one and the one above

[3:17:24] Voice 12: our properties right next to each other and i don't know the context

[3:17:28] Voice 12: we haven't had a discussion about this oh well

[3:17:31] Voice 3: it'll come to us if it progresses i think okay

[3:17:37] Voice 12: Thank you. I'm still learning the process.

[3:17:39] Voice 3: Yeah, this is new to me as well. So I have because I haven't seen this before. So

[3:17:44] Voice 12: that's a good question.

[3:17:45] Voice 12: See, there's another one at the top there with the same address right beside it. The pink one is 1160.

[3:17:51] Voice 12: Through the chair, you're referring to DVP 2022.3 and then 2022.

[3:17:58] Voice 12: Yes. And those applications when they're ready for a decision. Okay. Perfect. Thank you.

[3:18:06] Voice 12: anything else um yeah the big one coming up will be ali enterprises so okay interesting to see what

[3:18:17] Voice 12: happens there okay

[3:18:18] Voice 3: so then i'll continue on to 14.5 that's

[3:18:21] Voice 3: expense report from november

[3:18:22] Voice 3: because we have questions about that we talked to nancy rogers or somebody

[3:18:27] Voice 8: and

[3:18:28] Voice 3: so we'll just receive that information we

[3:18:31] Voice 12: do have a question we've got money budgeted for

[3:18:34] Voice 12: HAB-Masyn Moyer- or special projects at 612 is that could be moved that could be also by resolution have that available for the tomorrow or February 23 reading because it doesn't look like we're going to have any special projects for me well that's true, we might so.

[3:18:56] Voice 3: HAB-Masyn Moyer- You could

[3:19:01] Voice 9: add it to the resolution and then.

[3:19:03] Voice 9: if

[3:19:04] Voice 12: that's

[3:19:05] Voice 9: what the ltc

[3:19:05] Voice 7: okay well let's make a motion spend it or lose it

[3:19:09] Voice 12: well then there's

[3:19:10] Voice 12: communications money as well and apc meeting oh we haven't we're over budgeted on abc meeting

[3:19:17] Voice 12: expenses though uh

[3:19:20] Voice 3: yes you are about 240 bucks yeah and

[3:19:23] Voice 12: it will always be a little bit more

[3:19:25] Voice 12: having two abcs than it will just having one for the chair this is also updated as of the end of

[3:19:33] Voice 12: no members so yeah these

[3:19:37] Voice 12: numbers may be yeah okay we'll leave it for now you know so that's

[3:19:41] Voice 12: three months ago so

[3:19:44] Voice 3: 14.6 then is adopting policies and standing resolutions they come to us on a

[3:19:48] Voice 3: regular basis just to remind us that they're there unless there's a desire to change them

[3:19:53] Voice 3: we would just receive that information yeah so the next item 14.7 local trust committee web page

[3:20:00] Voice 3: oh

[3:20:01] Voice 12: i'm sorry chair look i'm just

[3:20:02] Voice 3: just a real quick note

[3:20:03] Voice 12: here sometimes the standing resolutions you

[3:20:06] Voice 12: know that we look at um sometimes when it finally finally comes to an ocp review some of these then

[3:20:11] Voice 12: become part of an ocp review

[3:20:14] Voice 12: so that's just something to keep in mind for the background

[3:20:18] Voice 12: information on ocp reviews oh yeah look at that thing that we've been holding in advance and

[3:20:22] Voice 12: trying to get by with scotch tape or whatever now it can actually go into an ocp not even duct tape

[3:20:28] Voice 12: i

[3:20:29] Voice 7: guess it might be hopeful that somebody looks like that hope

[3:20:32] Voice 7: so it's a good idea to keep an eye

[3:20:34] Voice 7: on between

[3:20:34] Voice 12: her brain and my head

[3:20:35] Voice 12: and all the updates yeah they know everything they know

[3:20:40] Voice 12: everything

[3:20:40] Voice 3: okay local trust can be web page unless there's some particular project or something

[3:20:47] Voice 3: normally updates to the web page are happening of course um and sure there's lots of people

[3:20:52] Voice 3: who don't like it and i just love it and i don't know what to do about that just constantly

[3:20:59] Voice 12: just ask for help so i'm going

[3:21:00] Voice 3: to go to the platform program and quite honestly i think

[3:21:04] Voice 3: active projects and future reports unless there's something to add to the future reports um we've

[3:21:09] Voice 3: received those information because that's all sort of going to get taken up in this whole discussion

[3:21:13] Voice 3: we had earlier yeah

[3:21:14] Voice 8: anything

[3:21:15] Voice 3: specific to change there you guys are so good

[3:21:18] Voice 12: don't praise us for

[3:21:20] Voice 12: being yeah praises for being fast yet next

[3:21:25] Voice 3: regular meeting is probably the 23rd looking forward to

[3:21:29] Voice 3: that and

[3:21:30] Voice 12: we've already figured out the time and so

[3:21:33] Voice 3: now we're going to go into a closed meeting so

[3:21:35] Voice 3: i'll ask one of you to make a motion and i'll ask everybody else to leave the room

[3:21:46] Voice 12: I move that we now close the meeting.

[3:21:49] Voice 9: I just have a

[3:21:50] Voice 9: clarification and maybe

[3:21:51] Voice 9: planners would already know this, but is the February 23rd meeting in lieu of the regular business meeting or in addition to?

[3:21:59] Voice 9: I think

[3:22:01] Voice 12: we made that decision for last year.

[3:22:03] Voice 12: So we might have a battle in March.

[3:22:10] Voice 12: I move that we now close the meeting in accordance with the Community Charter, Part 4, Division

[3:22:22] Voice 12: 3, Section 91A and B for the purpose of considering a appointment of Advisory Planning Commission

[3:22:31] Voice 12: and Housing Advisory Planning Commission members and D, adoption of in-camera meeting minutes

[3:22:37] Voice 12: dated October 27, 2022, and that the reporter and the staff attend the meeting.

[3:22:46] Voice 3: Move to a second.

[3:22:48] Voice 12: I'll second.

[3:22:48] Voice 3: All in favor?

[3:22:49] Voice 12: Favor.

[3:22:50] Voice 12: That carries.

[3:22:51] Voice 3: That carries.

[3:22:51] Voice 12: Turning out the report.

[3:22:52] Voice 12: That carries.

[3:22:53] Voice 3: So we're back in the public meeting, and we're calling to order.

[3:22:57] Voice 3: I think we're going to rise and report these at our next meeting.

[3:23:15] Voice 3: I think

[3:23:16] Voice 12: we should because they are not constituted.

[3:23:17] Voice 3: Yes, that's public.

[3:23:18] Voice 3: Oh, no.

[3:23:21] Voice 12: Okay.

[3:23:22] Voice 3: Yeah.

[3:23:23] Voice 3: so online yeah okay so we've returned from an in-camera meeting to make appointments to the

[3:23:30] Voice 3: advisory planning commission and housing advisory planning commission and i'm very pleased to advise

[3:23:35] Voice 3: you that we've appointed artists cooper felix addison emily carson epstein and michael castling

[3:23:41] to the housing advisory planning commission and other appointments have been to the advisory

[3:23:50] Voice 3: Planning Commission. And bear with me, scroll back up right here. We have appointed David

[3:23:56] Voice 3: Green, Jason Webster, and Carly McMahon to the Advisory Planning Commission. Peter, it's

[3:24:02] Voice 12: McMahon. The last name, Carly McMahon.

[3:24:06] Voice 3: Okay, McMahon.

[3:24:08] Voice 12: Yes. Okay.

[3:24:12] Voice 3: That's good. Sorry for

[3:24:13] Voice 3: that pronunciation. And so that I think concludes our business for today. And if you're going

[3:24:19] Voice 3: for the business i'll call for a german always in favor that carries well done you guys step

[3:24:25] Voice 3: on if you and i were to jump into your car if you get out of here unless you go into the office