Salt Spring Island Local Trust Committee special meeting, January 26, 2023

[0:00:02] Voice 6: So I would like to wait till trustee Harris is here.

[0:00:06] Voice 6: Yeah, I agree.

[0:00:07] Voice 6: Let's give him a few minutes.

[0:00:13] Voice 6: I know he knew about it.

[0:00:20] Voice 6: So Mr.

[0:00:21] Voice 6: Pingel, are we currently live streaming?

[0:00:27] Voice 6: The public believes the meeting starts at one.

[0:00:30] Voice 6: We

[0:00:31] Voice 8: can wait until trustee Harris arrives, but I think

[0:00:36] Trustee Peterson (probable): it should

[0:00:39] Voice 8: still be recording and live streaming.

[0:00:43] Voice 2: Yeah.

[0:00:44] Voice 3: Yeah. So we are live streaming at this time. Yeah.

[0:00:46] Voice 3: Okay. I understand. So we may need to

[0:00:50] Voice 3: just let anybody know who's watching that. Um, we're just waiting to start the meeting. Um,

[0:00:55] Voice 3: we'll be starting momentarily.

[0:01:05] Voice 6: Rob, can you send a new link to, um, trustee Harris, please

[0:01:09] Voice 6: for the meeting? Yes.

[0:01:12] Voice 6: Okay. Yeah. Rob Pingel is going to send it to you right away.

[0:01:26] Voice 6: He'll be in momentarily. He just couldn't, didn't find the link. Oh, there's trustee Harris.

[0:02:01] Voice 6: can you give us a quick audio check hello great we can hear you all right well we can uh

[0:02:13] Voice 6: start the meeting that we are recording and we're live streaming and so i'll call

[0:02:24] Voice 4: the meeting to

[0:02:24] Voice 4: order and i'd like to acknowledge that islands trust and islands trust conservancy respectfully

[0:02:30] Voice 4: acknowledge the lands and waters that encompass the islands trust area have been home to indigenous

[0:02:35] Voice 4: indigenous peoples since time immemorial we're committed to reconciliation and to working

[0:02:39] Voice 4: together to preserve and protect this ecologically culturally and spiritually significant region in

[0:02:44] Voice 4: the Salish Sea and the islands trust area is located within the treaty lands and territories

[0:02:49] Voice 4: of many Coast Salish Nations um so looking at our agenda here item number two is approval of

[0:03:01] Voice 4: the agenda uh trustees any adjustments

[0:03:06] Voice 6: to the agenda presented not

[0:03:15] Voice 4: seeing any then i will take

[0:03:16] Voice 4: it that we'll uh approve the agenda as presented and the first item of business is uh we're going

[0:03:27] Voice 4: to go directly into a closed meeting and then we'll come back to the public um what was the

[0:03:35] Voice 4: the estimated time of returning to the public section again?

[0:03:39] Voice 8: 1.30.

[0:03:41] Voice 4: At 1.30.

[0:03:42] Voice 4: So we're going to aim to come back to the public at 1.30.

[0:03:46] Voice 4: And would someone like to make the motion to close the meeting, please?

[0:03:51] Voice 4: Trustee Patrick?

[0:03:53] Trustee Peterson (probable): I'll move that the Salt Spring Island Local Trust Committee close this meeting to the public subject to community charter section 91I,

[0:04:01] Trustee Peterson (probable): I, the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and the staff be invited to remain.

[0:04:13] Voice 6: Excellent.

[0:04:14] Voice 6: So moved, seconded.

[0:04:17] Voice 6: Seconded.

[0:04:17] Voice 6: Trustee Harris.

[0:04:19] Voice 6: Excellent.

[0:04:20] Voice 6: All in favor?

[0:04:24] Voice 6: Any opposed?

[0:04:26] Voice 4: Okay, the motion carries.

[0:04:28] Voice 4: So we're going to move into the closed section, and we'll just give a moment for staff to stop the live stream.

[0:04:34] Voice 4: All right.

[0:04:34] Voice 4: One moment, sir.

[0:04:36] Voice 8: just want to

[0:04:37] Voice 8: make sure the live stream clicks in

[0:04:39] Voice 7: we

[0:04:39] Voice 8: know there are public waiting for it

[0:04:41] Voice 8: there

[0:05:01] Voice 6: we go we're ready

[0:05:03] Voice 4: okay then so we're returning from our closed session and

[0:05:09] Voice 4: uh pardon

[0:05:12] Voice 6: me

[0:05:15] Voice 4: i'm just navigating here uh so now i know do we need the motion to open the meeting

[0:05:21] Voice 4: here?

[0:05:22] Voice 6: It seems a little odd. Is that required?

[0:05:31] Voice 8: It's practice on Salt Spring.

[0:05:33] Voice 4: Okay, excellent. Well, that being the case, can I have trustees, would one of you like to make

[0:05:39] Voice 4: that motion there to reopen the meeting at

[0:05:44] Voice 6: 3.2? I'm not sure that we have Trustee Patrick's

[0:05:54] Voice 4: attention at this moment.

[0:05:57] Trustee Peterson (probable): No, you have my attention. It was just too many things to

[0:06:00] Trustee Peterson (probable): to um get to um we we just have to move to open reopen the meeting isn't there's no

[0:06:07] Trustee Peterson (probable): where's the motion but

[0:06:09] Voice 6: there's at 3.2 page 3 on the agenda of the

[0:06:19] Voice 6: which sorry

[0:06:20] Voice 4: sorry that the special meeting agenda on the first well it's oh there okay

[0:06:26] Voice 4: okay

[0:06:27] Trustee Peterson (probable): sorry the salt spring island local trust committee reopened this meeting to the public

[0:06:32] Trustee Peterson (probable): Public subject is section 89 of the community charter.

[0:06:37] Voice 6: Thank you to seconder.

[0:06:40] Voice 6: Trustee Harris seconds.

[0:06:42] Voice 6: Any further discussion?

[0:06:44] Voice 6: Call the question all in favor?

[0:06:49] Voice 4: That motion carries.

[0:06:51] Voice 4: So that brings us to section 3.3,

[0:06:56] Voice 4: which is the rise in report.

[0:06:59] Voice 4: So I will report that the Salt Spring Island

[0:07:03] Voice 4: Local Trust Committee has requested staff

[0:07:05] Voice 4: staff to continue work on proposed by-law number 530,

[0:07:08] Voice 4: accessory dwelling units,

[0:07:10] Voice 4: cited as sites Salt Spring Island land use by-law

[0:07:13] Voice 4: number 355, 1999,

[0:07:17] Voice 4: amendment number one, 2022,

[0:07:20] Voice 4: and complete the tasks identified in the resolutions passed

[0:07:24] Voice 4: on September 6th, 2022.

[0:07:29] Voice 4: And so with that, we move into section four,

[0:07:33] Voice 4: which is the business items

[0:07:35] Voice 4: and discussion on strategic directions and work program review and we have a staff report

[0:07:42] Voice 4: in front of us and as are you taking this one uh plenner hutton i

[0:07:49] Voice 2: am uh thank you uh chair peterson

[0:07:51] Voice 3: um this report is really just to um to sort of set the tone um we we had discussed a bit of what's

[0:07:58] Voice 3: active um the ldc may recall we discussed a bit of what's active back in uh december at the uh at

[0:08:05] Voice 3: at the first meeting, regular meeting of this term,

[0:08:08] Voice 3: at which point staff recommended

[0:08:11] Voice 3: and local trust committee requested

[0:08:13] Voice 3: that we have this special meeting today

[0:08:16] Voice 3: to discuss what the strategic initiatives are

[0:08:21] Voice 3: and to get some direction on the work program.

[0:08:25] Voice 3: The report that's been prepared here outlines

[0:08:29] Voice 3: a bit of how we set priorities at the local trust level

[0:08:35] Voice 3: So it speaks to trust council policy number 6.2.1, identifies priority setting and review guidelines.

[0:08:44] Voice 3: So we've basically presented here that as we're at this stage in our budgeting process, the priorities of this upcoming fiscal are kind of squared away now.

[0:08:58] Voice 3: The business case is ongoing and proceeding through budget.

[0:09:01] Voice 3: budget. So we have that that top priorities list in terms of the the Gandy's village plan, the OCP and LUB review and the water sustainability project so we we sort of have our three based on on resource availability that we're anticipating for this upcoming fiscal.

[0:09:24] Voice 3: In addition, the policy sort of speaks to how future projects inform how Trust Council, they look to this to sort of inform their future priorities.

[0:09:40] Voice 3: The list is quite extensive and goes back a fair ways.

[0:09:44] Voice 3: So that's sort of the business of this conversation.

[0:09:48] Voice 3: However, I did want to invite you to possibly have an open dialogue about what you'd like to achieve in this upcoming term and start to think about ways.

[0:10:00] Voice 3: I think we talked a bit about how business cases are developed and the timeline and we're kind of moving into the period where we'll be looking for you to direct us to create business cases for the 24-25 fiscal year.

[0:10:14] Voice 3: year. So, you know, a year and change away. So, this is kind of an opportunity to sort of start

[0:10:20] Voice 3: thinking about what we're heading into this upcoming year, what we want to achieve in the

[0:10:24] Voice 3: next four years, and what that would look like. So, I've left this fairly open-ended for you,

[0:10:33] Voice 3: and Chair Peterson and I spoke that possibly you could just sort of have a conversation amongst

[0:10:41] Voice 3: amongst yourselves to talk about what you can come together on to identify some strategic

[0:10:49] Voice 3: initiatives and what you want to achieve together. So with that, I'll certainly invite you, Chair

[0:10:54] Voice 3: Peterson, if that's how you'd like to go. Suggestions possibly to think about what are

[0:11:01] Voice 3: the things you want to get done and what are the values, what are the themes, those types of things

[0:11:08] Voice 3: to to come to some sort of um conclusion you may want to think about doing some some top threes and

[0:11:13] Voice 3: finding out where there's common ground amongst you uh to find sort of what's productive i think

[0:11:18] Voice 3: um i would venture that um we all want to uh provide the best possible service to the

[0:11:24] Voice 3: community and and uh anything that we can get forward on um on constructively and and

[0:11:28] Voice 3: and uh quickly is is probably the uh the best way to go with that i'll leave it up to you chair

[0:11:34] Voice 3: peterson thank

[0:11:37] Voice 4: you planner hutton so trustees we have uh a staff report in front of us we're

[0:11:43] Voice 4: considering um not only what's what's there but what we might want to consider um as items to work

[0:11:53] Voice 4: on uh for the remainder of the term and as uh planner hutton outlined of course uh there's

[0:12:00] Voice 4: budgetary timelines to consider so the you know the best information that we have the more

[0:12:08] Voice 4: we have come to some kind of decisions and directions for staff to start working on

[0:12:13] Voice 4: business cases for the the fiscal next year already it's almost alarming but there it is

[0:12:20] Voice 4: so um with that i'm just gonna ask trustees if you have comments or suggestions or how would

[0:12:27] Voice 4: would you like to proceed with both with this discussion and uh and by all means if we can find

[0:12:35] Voice 4: priorities that are are shared i think that is the most uh productive way um for us to move

[0:12:42] Voice 4: so i want to hear from trustees trustee patrick please begin well

[0:12:49] Trustee Peterson (probable): i want to begin with i have

[0:12:51] Trustee Peterson (probable): no expectation that we are going to reach consensus on what our priorities are for the

[0:12:56] Trustee Peterson (probable): the next four years in the next hour of a Zoom meeting. When we first talked about holding this

[0:13:03] Trustee Peterson (probable): meeting, we said, let's do it in person. Let's have some whiteboards and maps and let's let our

[0:13:08] Trustee Peterson (probable): creative minds go. This is not an environment that's conducive to creative minds. So I really

[0:13:16] Trustee Peterson (probable): see this as about the beginning of our conversation and sort of seek out kind of search where we see

[0:13:21] Trustee Peterson (probable): see ourselves gelling, and that I fully expect we're going to have to carry on this conversation,

[0:13:27] Trustee Peterson (probable): hopefully in person with whiteboards and maps so that we can really, really get into that.

[0:13:34] Trustee Peterson (probable): So I just wanted to be clear that I had no expectation of getting too, too, too far.

[0:13:44] Trustee Peterson (probable): I'm happy to start, but I don't know if I'll look to Trustee Harris. We can draw straws. I don't

[0:13:52] Trustee Peterson (probable): I don't know how you would like to proceed.

[0:13:55] Voice 5: Please go ahead trustee Patrick and start

[0:13:59] Voice 5: and I can add in afterwards.

[0:14:01] Voice 5: Keep

[0:14:01] Trustee Peterson (probable): me ranting, must be the mood.

[0:14:05] Trustee Peterson (probable): It's the wet weather here.

[0:14:10] Trustee Peterson (probable): I have a few, I have some comments.

[0:14:14] Trustee Peterson (probable): I know we have Ganges and an OCP review

[0:14:19] Trustee Peterson (probable): you as two primary projects that have budget requests in on them um and they are definitely

[0:14:32] Trustee Peterson (probable): related my concerns with ganji's village is we have a huge issue we have a moratorium

[0:14:42] Trustee Peterson (probable): on new connections of water and that moratorium is affecting all the housing projects uh

[0:14:49] Trustee Peterson (probable): that could even be dreamt of in Ganges.

[0:14:56] Trustee Peterson (probable): And we also have ALR land that is boxing Ganges Village in,

[0:15:09] Trustee Peterson (probable): and some of that ALR land has not been farmed for a very long time

[0:15:14] Trustee Peterson (probable): and is likely not to be farmed.

[0:15:16] Trustee Peterson (probable): um so i look at those two issues as

[0:15:22] Trustee Peterson (probable): how can we do finish the area plan you know are we doing an area plan assuming a moratorium is

[0:15:31] Trustee Peterson (probable): going to be in place forever and ever or are we doing an area plan assuming a moratorium is being

[0:15:36] Trustee Peterson (probable): removed i would think that the the policy impacts uh would be very different um under those scenarios

[0:15:43] Trustee Peterson (probable): I believe that, or I look at Ganges as a containment area where we should be containing growth that is occurring.

[0:16:01] Trustee Peterson (probable): And if it is a containment area, then to me, we have obligations that that containment area be served, that it has the resources it needs to care for the people that are put there into the future.

[0:16:20] Trustee Peterson (probable): So the water issue, it doesn't all belong to us.

[0:16:23] Trustee Peterson (probable): it's not we're trying to plan but you know what what role do we play in trying to move to a

[0:16:32] Trustee Peterson (probable): resolution of a moratorium um and and i think that's a question that i would have the same with

[0:16:40] Trustee Peterson (probable): alr what role do we have do we just assume that that we can never touch that alr or is there a

[0:16:49] Trustee Peterson (probable): broader related project to say hmm we've got areas on the island that are being farmed that are not

[0:16:56] Trustee Peterson (probable): in the ALR and we have ALR that may never be farmed um is there a project to sort of maybe

[0:17:05] Trustee Peterson (probable): look at some balancing of that with a with a desire of no net loss of agricultural land

[0:17:11] Trustee Peterson (probable): um to help straighten out you know some of these um these issues so so that's kind of how i look at

[0:17:22] Trustee Peterson (probable): uh ganges because some of the issues about ganges would would if we do an ocp review i i think of a

[0:17:32] Trustee Peterson (probable): narrow triangle then widening out and the narrow pieces through the ocp um i think we need to be

[0:17:42] Trustee Peterson (probable): very strategic. I think it would be very difficult in this community to just say,

[0:17:47] Trustee Peterson (probable): let's open up the OCP and have this big, broad conversation right now. I think we need to

[0:17:53] Trustee Peterson (probable): strategically come through the OCP carefully and just make the changes that need to be made

[0:18:03] Trustee Peterson (probable): to correct housing. Maybe that's a better term. We have way too much of one type of housing product

[0:18:12] Trustee Peterson (probable): being built on this island with an endless appetite that seems willing to pay money for it.

[0:18:19] Trustee Peterson (probable): Yet we have people who cannot find homes and are leaving. So we have to correct our housing

[0:18:27] Trustee Peterson (probable): on the island and make sure that the OCP is driving that correct housing for the people

[0:18:34] Trustee Peterson (probable): that need to be here. Not the people who want to be here. They seem to have no problem finding

[0:18:40] Trustee Peterson (probable): finding houses. It's people who absolutely need to be part of our community. They want to be here

[0:18:46] Trustee Peterson (probable): too, but they need to have housing that they can be in. The land use bylaw has never been updated.

[0:18:52] Trustee Peterson (probable): So that's why I said I see a thin slice going through the OCP. I'm concerned about the work

[0:18:57] Trustee Peterson (probable): that needs to be done in the land use bylaw, I think is much broader and bigger. And so I'll

[0:19:06] Trustee Peterson (probable): i'll i'll start there's other things but i'll i'll stop using air time thank

[0:19:13] Voice 4: you trustee patrick and

[0:19:15] Voice 4: before i pass it over to trustee harris uh i just there's a couple things um that stood out in what

[0:19:22] Voice 4: you said uh the uh i'll ask for clarity on this because i'm i'm not sure where um where the water

[0:19:32] Voice 4: water new water connections moratorium stems from and and so that would be good for me to know

[0:19:39] Voice 4: um and then in terms of the ALR of course I'll note that we as the local trust committee can

[0:19:50] Voice 4: be assistive perhaps in in a process uh that might uh look at redesignation but of course it's it's

[0:19:58] Voice 4: beyond our our direct control those determinations and so that's uh that's just something that

[0:20:07] Voice 4: it's just a reality to be aware of um and it sounds like uh i think i hear you saying that

[0:20:15] Voice 4: uh to focus on specific uh ocp amendments rather than a broad review

[0:20:21] Voice 4: And then the last note I made there is that in terms of land use bylaw, just in terms of procedure, process-wise, of course, that's something that is probably best addressed after the OCP piece.

[0:20:43] Voice 4: But I'll just turn to staff maybe for a moment so I can get some clarity on the moratorium on new water connections for my understanding.

[0:20:53] Voice 4: sure um uh thank

[0:20:56] Voice 3: you chair peterson um i'll start by saying that um this is uh the moratorium is

[0:21:01] Voice 3: imposed by the north salt spring waterworks district and applies to the the district service

[0:21:06] Voice 3: area um it as uh trustee patrick points out the area is uh of the ganges village is um is serviced

[0:21:14] Voice 3: by that uh and so um there is a there is a limitation on the amount of available water

[0:21:20] Voice 3: based on on some work that they've done um and that's that's pretty much where it's at i know

[0:21:26] Voice 3: that work continues at north salt spring waterworks district to um to identify projects and there are

[0:21:31] Voice 3: ongoing projects right now um to uh improve water quality and quantity um so with those projects

[0:21:38] Voice 3: there will be um i know there is a anticipated subsequent water modeling um and so um this is

[0:21:44] Voice 3: a this is a an operational dialogue that staff have maintained a relationship with the leadership

[0:21:49] Voice 3: at north salt spring waterworks district uh recognizing that there's a significant staff

[0:21:53] Voice 3: changeover at both the island's trust office and salt spring island as well as at north salt spring

[0:21:57] Voice 3: waterworks district so um so that that work continues um and and uh we're really hopeful

[0:22:05] Voice 3: actually there there there's going to be some developments on um dovetailing uh the ocp and

[0:22:13] Voice 3: um and north salt spring waterworks district uh those conversations and and information sharing

[0:22:18] Voice 3: and continue at this time um and uh hopefully um it's not known um i don't i i wouldn't even

[0:22:26] Voice 3: venture to say that a moratorium could be lifted um there's there's certainly work that can be done

[0:22:33] Voice 3: um in in terms of uh the ganges village area within the scope that it's in um but it it

[0:22:40] Voice 3: will certainly need to be uh ground truth and um and mirror the the process of the

[0:22:45] Voice 3: the probably go alongside the OCP LUB amendment

[0:22:49] Voice 3: as well as the ongoing work

[0:22:51] Voice 3: at North Salt Spring Water Works District.

[0:22:55] Voice 3: There's not really too much insight there, right?

[0:22:57] Voice 3: Like there's a moratorium, there's been one since 2014

[0:23:00] Voice 3: and we don't know when it's going to be lifted

[0:23:02] Voice 3: or if it's possible to do so.

[0:23:05] Voice 3: That'll be the ongoing exploration during this OCP.

[0:23:12] Voice 4: Okay, thank you for that.

[0:23:13] Voice 4: That definitely helps inform me.

[0:23:15] Voice 4: um trustee harris did you have any comments you wanted to make at this point or questions clarity

[0:23:21] Voice 4: i would love to make some comments thank

[0:23:25] Voice 5: you please chair

[0:23:27] Voice 6: peterson i

[0:23:30] Voice 5: guess i'll just head

[0:23:31] Voice 5: off with this moratorium thing um is it possible maybe it's something we can look into um you know

[0:23:40] Voice 5: as far as ganges goes so but that's you know densifying it in there um the moratorium possibly

[0:23:47] Voice 5: we can advocate to the provincial government to use statutory immunity to lift the water

[0:23:53] Voice 5: moratorium um maybe that's an avenue we can go i think the more important issue um and you know

[0:24:01] Voice 5: regarding ganges and the development within um the area there clearly one of the big ones is alr

[0:24:09] Voice 5: which we need to talk about but it's the sewage treatment plant i think the water moratorium

[0:24:15] Voice 5: we should be able to i'm hoping deal with that um there have been studies um it's quite arguable

[0:24:24] Voice 5: that the moratorium is not needed at this point um there's a 30 million gallon surplus of water

[0:24:31] Voice 5: per year so there's you know there's some studies out there showing that um so the sewage treatment

[0:24:39] Voice 5: plant that's something we really would need to look at before anything can be any large

[0:24:44] Voice 5: a large densification of Ganges,

[0:24:47] Voice 5: clearly the sewage treatment plant

[0:24:49] Voice 5: needs to be looked at the capacity

[0:24:50] Voice 5: and how much is what we're going to need to expand it.

[0:24:56] Voice 5: ALR, I'm hoping that we can somehow advocate

[0:25:00] Voice 5: to the agricultural land reserve

[0:25:03] Voice 5: and do what trustee Patrick was mentioning

[0:25:09] Voice 5: and speaking to what you mentioned trustee,

[0:25:14] Voice 5: or chair peterson that um you know where can we find some common ground and i think that's one of

[0:25:19] Voice 5: the one of the places for sure um so you know going to the the report from staff this you know

[0:25:30] Voice 5: the genji's project clearly i think is something that we we want to be looking at um but from the

[0:25:38] Voice 5: things that we've been saying the um moratorium which i'm hoping that would be the easiest

[0:25:43] Voice 5: thing to address the ALR and the sewage treatment planting the others issues but clearly it's going

[0:25:53] Voice 5: to take some major time so maybe what's more important to do and to prioritize

[0:26:01] Voice 6: is to add

[0:26:03] Voice 6: add zoning to rural and

[0:26:09] Voice 5: rural um rural uplands properties rural one off together

[0:26:16] Voice 5: and they've got the wrong rural and rural uplands properties have an added zoning

[0:26:22] Voice 5: covenanted for workforce ownership housing in the form of building strata projects

[0:26:29] Voice 5: to be controlled by a housing authority similar to the whistler or to pheno models

[0:26:35] Voice 5: we would have to be working with the crd they have voiced interest in helping facilitate

[0:26:44] Voice 5: housing authority I think that might be a better tree to bark up as far as

[0:26:52] Voice 5: getting things done quickly as opposed to what we have previously been talking

[0:26:56] Voice 5: about as you know the ALR is very difficult to deal with that kind of

[0:27:01] Voice 5: change of zoning it's out of our control so clearly that if any of that made

[0:27:10] Voice 5: sense that to me is um is all of um high priority um i'll

[0:27:19] Voice 6: leave it at that see if you guys have

[0:27:20] Voice 6: anything uh say about that thanks thank you trustee harris any uh trustee patrick go ahead please

[0:27:35] Voice 6: oh uh well thanks and i think i

[0:27:40] Trustee Peterson (probable): anything we do as we go forward and i i think

[0:27:44] Trustee Peterson (probable): trustee harris sort of talked about that we are not alone any of these things you know we could

[0:27:50] Trustee Peterson (probable): say oh well the sewage system belongs to crd and water belongs to north salt spring but you know

[0:27:57] Trustee Peterson (probable): in in 1974 the islands trust came about um with the expectation that it be a coordinating body

[0:28:09] Trustee Peterson (probable): and those are the powers that we have through the through the act is to to help bring

[0:28:15] Trustee Peterson (probable): parties together and it was right in the recommendations that Islands Trust was

[0:28:19] Trustee Peterson (probable): created that it was to work as a coordinating body whose task is to bring together the groups

[0:28:26] Trustee Peterson (probable): agencies and departments of the government to act in the best interests of the islands and

[0:28:31] Trustee Peterson (probable): their residents so it is complicated and I think and I would you know encourage stuff that as we

[0:28:44] Trustee Peterson (probable): Even if we say OCP, you know, I was looking at, Stefan Cermak was showing his nesting circles, he called it, where he had the trust policy statement, the OCP, and then the land use in the inside.

[0:29:03] Trustee Peterson (probable): That's not necessarily true.

[0:29:05] Trustee Peterson (probable): We aren't nested just under ourselves.

[0:29:08] Trustee Peterson (probable): We are nested in amongst other agencies that have input to our OCPs and to the work that we do.

[0:29:19] Trustee Peterson (probable): So I think that's fundamentally important, whether we're talking about GANJI's ROCP review, that we need to make sure we are truly doing it in cooperation with the other agencies.

[0:29:29] Trustee Peterson (probable): That's one of the top recommendations from the Housing Task Force.

[0:29:34] Trustee Peterson (probable): course, first recommendation, the inter-agency collaboration.

[0:29:41] Voice 6: And I

[0:29:48] Trustee Peterson (probable): know the CRD prepared for

[0:29:51] Trustee Peterson (probable): the Southern Gulf Islands last term, a housing strategy.

[0:30:00] Trustee Peterson (probable): don't even have that in Salt Spring.

[0:30:02] Trustee Peterson (probable): So we do need to make sure we're working closely

[0:30:07] Trustee Peterson (probable): with the other agencies as to winding through our OCP

[0:30:15] Trustee Peterson (probable): with what

[0:30:16] Voice 6: we can do with the housing issues.

[0:30:29] Voice 6: I'll stop.

[0:30:31] Voice 6: Okay, thank you, Trustee Patrick.

[0:30:33] Voice 6: Trustee Harris.

[0:30:37] Voice 6: So

[0:30:39] Voice 5: as well, I agree with what you've been saying

[0:30:41] Voice 5: about the ocp and um we don't want to be you know taking up a whole pile of time

[0:30:54] Voice 5: reviewing the whole thing if we can just stick to the housing section um that might um

[0:31:03] Voice 5: you know might help us out i mean we can make that a priority um and again i hear what you're

[0:31:11] Voice 5: you're I hear what you're saying about working with other um entities and collaborating but what

[0:31:20] Voice 5: I you know I as I hear listen to this I I keep thinking that this is just like okay well we'll

[0:31:27] Voice 5: see in four years and what are we really going to have done right um I I could be wrong just

[0:31:34] Voice 5: but um I

[0:31:38] Voice 6: think the um the

[0:31:41] Voice 5: OCP again stick to the housing section of it only

[0:31:44] Voice 5: um ganges village some major challenges but what can we do now with some real deliverables in a

[0:31:58] Voice 5: fairly short period of time and i think it would be to focus on doing the added zoning to certain

[0:32:09] Voice 6: zoning areas and you

[0:32:14] Voice 5: know as i go down the list from the staff here the projects um the coastal

[0:32:19] Voice 5: douglas fir um project i you know i to me it just seems uh like a big exercise in uh

[0:32:30] Voice 5: spending money and wasting time when we've got this huge workforce housing crisis you know

[0:32:37] Voice 5: continuing so

[0:32:40] Voice 6: um yeah if we can make that a priority i think maybe we can uh address it

[0:32:50] Voice 6: somehow thank you well thank you for that uh trustee patrick i i see your hand twitching

[0:33:01] Voice 6: you must be ready to say something go ahead listen uh you're muted so uh it's supposed to

[0:33:09] Voice 6: be a

[0:33:10] Trustee Peterson (probable): dialogue so it's good that we're um that i do i do see that there is to me there is a there

[0:33:18] Trustee Peterson (probable): is a theme whether we're talking about the os the ocp ganges village and even um the subset

[0:33:26] Trustee Peterson (probable): set of the Coastal Douglas Fir, which is the wildfire resiliency, it's about the where

[0:33:33] Trustee Peterson (probable): we're putting houses and how we're doing it. And that's how I look at the wildfire resiliency work

[0:33:39] Trustee Peterson (probable): that needs to be done is the fire department, rightfully so, has said, you know, we've got

[0:33:46] Trustee Peterson (probable): some subdivisions with one-way streets up into hillsides. You know, they weren't designed

[0:33:51] Trustee Peterson (probable): designed to be safe and uh we've scattered houses here and there and uh you know in the

[0:33:59] Trustee Peterson (probable): wildfire uh zones so i don't see that as a separate these all have a theme and to me that's

[0:34:08] Trustee Peterson (probable): the piece as we cut through the ocp it's it's really looking at that um you know making sure

[0:34:16] Trustee Peterson (probable): that we're correcting, I'm just going to keep coming back to this word correction, correcting

[0:34:21] Trustee Peterson (probable): the housing that we've seen happening that is harming the environment. I'd love to see some

[0:34:34] Trustee Peterson (probable): of the data. I know when at the Financial Planning Committee, we were talking about the non-market

[0:34:38] Trustee Peterson (probable): change data, which is all the new construction and how it leaped. I'm not surprised. I've watched

[0:34:44] Trustee Peterson (probable): the construction trucks coming on the ferry. We know there's been a lot of construction.

[0:34:49] Trustee Peterson (probable): That's very interesting data. And where have all those houses gone? Where are they being built?

[0:34:58] Trustee Peterson (probable): And can we sustain that? And we're doing it at the cost of displacement. We are displacing

[0:35:10] Trustee Peterson (probable): people and the census data shows us that we got more older people and the younger uh demographics

[0:35:17] Trustee Peterson (probable): left um you know these are things that we need those are ocp to me questions as to what's

[0:35:24] Trustee Peterson (probable): happened what's going on what are the trends that are that are harmful and it's um you know

[0:35:32] Trustee Peterson (probable): where do we need to make those corrections and i think the like so the wildfire resiliency is

[0:35:38] Trustee Peterson (probable): some of that that we need to there there will be more building are we doing it in such a way we're

[0:35:43] Trustee Peterson (probable): not causing more risk

[0:35:45] Voice 6: just to hear us so

[0:35:54] Voice 5: this is you know why i've suggested um we do a covenanted

[0:36:00] Voice 5: added zoning temporary as well to a rural and rural um uplands properties um for workforce

[0:36:10] Voice 5: force housing so we don't get uh keep on with this trend of uh mega mansions just being built

[0:36:16] Voice 5: and um i think that would alleviate that i've never heard of a wildfire zone but it's a new

[0:36:23] Voice 5: term for me um i'm very afraid of uh you know since the cdf project started there's been great

[0:36:31] Voice 5: contention in the community um livelihoods have been attacked communities have basically been

[0:36:37] Voice 5: attacked by this kind of uh talk about tree cutting authority and uh not a good not a good

[0:36:46] Voice 5: topic um honestly um with a lot of people but don't want to hear any of it and i'm afraid that

[0:36:52] Voice 5: this is still continuing in that way um with this wildfire resiliency maybe it's been masking

[0:36:58] Voice 5: that type of activity um talk of a dpa and forested property just because it's a forest

[0:37:06] Voice 5: us really I really have a huge problem with that as do a large portion of our community

[0:37:14] Voice 5: you know if there's talk about wildfire and reducing risk then we need to be looking at

[0:37:21] Voice 5: conservancy property parks and having that property maintained and to manage the fuel load

[0:37:30] Voice 5: that's what the issue is here not private property we want to leave the private property of people

[0:37:35] Voice 5: people alone if if we want to show how to do something then show with conservancy land and

[0:37:42] Voice 5: parkland and covenanted land but it only makes sense not to dictate to other people what they

[0:37:48] Voice 5: should or shouldn't be doing or saying that you cannot be able to build here or there

[0:37:53] Voice 5: again to address the housing issue i agree that we don't need to have a whole bunch of

[0:38:00] Voice 5: more construction going on unless it's covenanted for workforce ownership housing to be controlled

[0:38:07] Voice 5: by housing authority i'm hoping we can agree on that um i don't see any progress being made

[0:38:14] Voice 5: anytime fast with you know in the next four years regarding ganges and the um the densification of

[0:38:22] Voice 5: it like it's laughable honestly in my opinion at this point um to think that we're going to somehow

[0:38:28] Voice 5: how help with the housing crisis that we're facing right now

[0:38:32] Voice 5: with that going in that direction with Ganges,

[0:38:36] Voice 5: which I think we should initiate that,

[0:38:38] Voice 5: but clearly we need to do some added zoning and do it quick.

[0:38:42] Voice 5: And again, the wildfire zone,

[0:38:46] Voice 6: I've never heard that term before.

[0:38:48] Voice 6: I'd like to hear more about it.

[0:38:56] Voice 6: Trustee Patrick, do you have more on that?

[0:38:58] Trustee Peterson (probable): Well, sure.

[0:38:59] Trustee Peterson (probable): I mean, it was the South Spring Fire Department

[0:39:02] Trustee Peterson (probable): that brought this to our attention.

[0:39:05] Trustee Peterson (probable): And, and I know Mitchell Sharon in particular, it's his pet desire, hope that, that we will do this, this work. And I know he keeps using the term education forward that he too is not, you know, he's hoping that we don't take a heavy handed regulatory approach to the wildfire resiliency that we do it in a, in a education forward piece.

[0:39:36] Trustee Peterson (probable): to help um people understand what they can do whether it's you know coveted you know protected

[0:39:44] Trustee Peterson (probable): land or private land does it just how do how do we take care of our land to understand what

[0:39:48] Trustee Peterson (probable): what we need to do but it also addresses what not you know what to stop doing on like design

[0:39:54] Trustee Peterson (probable): of subdivisions and things uh into the future to make sure that they have a um you know have a

[0:40:02] Trustee Peterson (probable): say their fire has been considered in the design of in particular i think subdivisions are the the

[0:40:09] Trustee Peterson (probable): real um capture of uh of what this work would be maybe i see how good staff can save me on what

[0:40:17] Trustee Peterson (probable): wildfire resiliency development permit area would look like thank

[0:40:22] Voice 2: you um to the chair um i'm the

[0:40:26] Voice 2: The concept

[0:40:28] Voice 3: of wildfire resiliency in DPAs is, I think we're missing a key word, which is interface wildfire hazards.

[0:40:36] Voice 3: It's a hazard land DPA and something that really most communities in British Columbia ought to have.

[0:40:43] Voice 3: They certainly became very much in practice following the wildfires in Kelowna in 2003.

[0:40:51] Voice 3: three. Primarily, as an issue where we have building inspection, we're asserting some degree

[0:41:00] Voice 3: of safety. That liability falls to the Capital Regional District here. But as the authority

[0:41:09] Voice 3: holding that power, we do need to work with our government partners. And that's really where

[0:41:16] Voice 3: interface wildfire is really just ensuring that we've exercised our duty of care to advise and

[0:41:23] Voice 3: ensure that construction practices are in a way that ensures life safety. So most wildfire DPAs

[0:41:31] Voice 3: are based on the fire smart process, which does incorporate some degree of fuel management,

[0:41:40] Voice 3: so there are alternative processes. The work that's being done right now on this is we did

[0:41:47] Voice 3: with the with a wrap of the um the cdf project uh sort of morphing into the ocp

[0:41:54] Voice 3: um we've been able to build off of the capital regional district's work on obtaining interface

[0:42:00] Voice 3: wildfire hazard information um on lands um as trustee patrick indicates there there's not a

[0:42:06] Voice 3: lot of times when wildfire hazard um happens unless you're in high growth areas it's usually in

[0:42:12] Voice 3: in remote suburbs of expanding communities um so that's not exactly what's going on here on

[0:42:20] Voice 3: on salt spring uh primarily we we deal with infill and not a lot of um of infill of uh

[0:42:26] Voice 3: greenfield development as it's but um there's there's some small subdivisions but um and it's

[0:42:32] Voice 3: not terribly restrictive most new subdivisions you'll see across the province are are done

[0:42:36] Voice 3: through development permit areas with with essentially fire smart following regulations

[0:42:40] Voice 3: So that conversation, you know, that discussion may be a little bit different here on Salt

[0:42:46] Voice 3: Spring, given the implications of the mandate and the discussion around what's the best

[0:42:51] Voice 3: way to protect forests and deal with interface wildfires.

[0:42:58] Voice 3: And there are tertiary theories on the best way to mitigate wildfires.

[0:43:05] Voice 3: So that remains to be seen.

[0:43:07] Voice 3: but we are currently just gathering the mapping available and I think as Trustee Patrick put it

[0:43:14] Voice 3: the best way to reduce the risk of wildfire is to simply have a highly educated public about

[0:43:22] Voice 3: the risks and the emergency procedures so all of this information all this work is really

[0:43:28] Voice 3: aimed at ensuring the safety of our community and that's I don't think that it I guess I wouldn't

[0:43:36] Voice 3: suggest that um the direction that that is is focused on on any type of eco process it's

[0:43:42] Voice 3: ecologically ecocentric process i guess uh it's really more again uh wildfire dps are primarily

[0:43:49] Voice 3: focused on the hazard land aspects of it and ensuring life and safety and

[0:43:58] Voice 6: thank you for that

[0:43:58] Voice 6: uh trustee harris yes um

[0:44:03] Voice 5: so you know honestly the health and or the safety issue to the community

[0:44:09] Voice 5: i don't buy it not for a second if that was the case then we should be going after the

[0:44:14] Voice 5: conservancy land and the covenanted lands and reducing the fuel load instead of trying to make

[0:44:20] Voice 5: some regulatory um another regulatory tool to slow down um you know development or push an eco

[0:44:28] Voice 5: agenda it just seems like more it seems like an eco agenda period to me and if we're going to

[0:44:36] Voice 5: to educate the public what better way to educate than to show how we deal with the lands that are

[0:44:42] Voice 5: in our control instead of trying to dictate to the community what they need to be doing with their

[0:44:47] Voice 5: property private property um i'm concerned um you know also when it comes to education we need to be

[0:44:54] Voice 5: telling the truth still on the coastal douglas spur fact sheets on our website it claims that

[0:45:00] Voice 5: that the Coastal Douglas fir zone includes Douglas fir forests that are found nowhere else in the

[0:45:09] Voice 5: world. Well, this is not true. It's simply not true. And there's a donate button on their website.

[0:45:17] Voice 5: The Coastal Douglas fir, the majority of the CDF zone is in the United States. Coastal Douglas

[0:45:24] Voice 5: fir trees grow all the way down into Northern California. So if we're talking education,

[0:45:31] Voice 5: we better look back at what we've been doing in the past as far as a parent education and uh and

[0:45:40] Voice 5: fix it and show what you know tell the truth so i don't buy this dpa i i just see it as a bunch more

[0:45:50] Voice 5: tree huggery whatever you want to call it um never will i be in support of it um if we are

[0:45:56] Voice 5: serious about wanting to have the fire department be able to get their vehicles in and out then we

[0:46:01] Voice 5: we can make that happen.

[0:46:07] Voice 5: We don't need a DPA

[0:46:09] Voice 6: to do that.

[0:46:11] Voice 6: So I guess I'll leave it at that for now.

[0:46:18] Voice 6: Okay, thank you for that.

[0:46:19] Voice 6: Laura?

[0:46:21] Trustee Peterson (probable): I think like I said, this is part of this conversation

[0:46:24] Trustee Peterson (probable): is what do we need to know to move forward?

[0:46:26] Trustee Peterson (probable): And I think it may be beneficial to plan a meeting

[0:46:31] Trustee Peterson (probable): with the fire department um or invite them to a meeting or or have just talk to them because this

[0:46:40] Trustee Peterson (probable): is this i can i can assure you um that this is not a a hidden agenda of uh you know of some to to go

[0:46:50] Trustee Peterson (probable): out there and create something this this came from the fire department coming to the local trust

[0:46:55] Trustee Peterson (probable): committee and begging for this tool. So I think it would be beneficial to have them talk to us

[0:47:02] Trustee Peterson (probable): about what they're hoping to achieve. Because I think it's less important to talk about the tool.

[0:47:11] Trustee Peterson (probable): Let's talk about what was it they're hoping to achieve? What was the behavior? What is it that

[0:47:16] Trustee Peterson (probable): that they're wanting to have happen.

[0:47:19] Trustee Peterson (probable): And then the conversation can turn to

[0:47:22] Trustee Peterson (probable): what tools do we have that

[0:47:25] Voice 6: we can help achieve that?

[0:47:31] Voice 6: Thank you.

[0:47:32] Voice 6: I think that's a helpful

[0:47:33] Voice 4: way to frame it.

[0:47:35] Voice 4: And if the Salt Spring Fire Department

[0:47:40] Voice 4: is willing or wanting to meet with us,

[0:47:43] Voice 4: I think that's something I'd be in support of as well.

[0:47:46] Voice 4: Another item?

[0:47:47] Trustee Peterson (probable): Well, I just wanted to add,

[0:47:48] Trustee Peterson (probable): Well, the timing would be good because the CRD worked with the fire department to update their hazard risk maps.

[0:47:59] Trustee Peterson (probable): Am I getting the term right?

[0:48:00] Trustee Peterson (probable): I'm looking to staff again.

[0:48:02] Trustee Peterson (probable): I don't know where that project is, how soon it'll be done.

[0:48:06] Trustee Peterson (probable): But I think that would be beneficial to get sort of an update on where's that project.

[0:48:11] Trustee Peterson (probable): you know what's the update going to look like or tell us um and and have that data and you know

[0:48:17] Trustee Peterson (probable): maybe combine a conversation with the fire department um on you know what they would hope

[0:48:25] Trustee Peterson (probable): to see through

[0:48:29] Voice 2: the through the chair if i may um the um the

[0:48:34] Voice 3: wildfire mapping project is underway

[0:48:36] Voice 3: or we're just wrapping up the contract to obtain that mapping data um and it is simply um interface

[0:48:43] Voice 3: face wildfire data um that we'll we'll have on hand so um that's that's pretty much where it's

[0:48:49] Voice 3: at uh we're just in the process i believe of just uh finalizing the contract but the the

[0:48:54] Voice 3: conversation has happened with with the crd uh as well as the um their contractor um so it's really

[0:49:00] Voice 3: just a you know um a matter of crossing teeth and dotting eyes um and

[0:49:06] Voice 2: we'll be we'll be moving

[0:49:07] Voice 2: forward with that another

[0:49:11] Voice 4: follow-up well

[0:49:12] Trustee Peterson (probable): i just wanted to clarify we're talking two things so the

[0:49:15] Trustee Peterson (probable): The CRD hired a contractor to update and prepare the hazard risk maps or management plan, and I'm destroying the title of the plan, for Salt Spring.

[0:49:29] Trustee Peterson (probable): So that was a project, and I think that project is the one that would be nice to get an update on.

[0:49:34] Trustee Peterson (probable): I know Islands Trust staff have worked through contracting the same contractor to provide some additional data to support our mapping processes.

[0:49:48] Trustee Peterson (probable): processes so uh it's it's the the actual report that was done by the crd i think would be a good

[0:49:54] Trustee Peterson (probable): item to have a conversation with uh the crd and the fire department on you know what

[0:50:02] Voice 6: was the results

[0:50:03] Voice 6: of this plan yeah thank you for that trustee harris thank you again

[0:50:16] Voice 5: um i can never be in

[0:50:18] Voice 5: support of a dpa and the fact that mitchell sharon is the name i've heard brought up wants to have

[0:50:24] Voice 5: this is some kind of a legacy project i think is the term you use that i really i'm very confused

[0:50:30] Voice 5: by that thought um i don't i haven't you know the our community hasn't voted for him to be

[0:50:38] Voice 5: having some dpa legacy project um if we're going to be talking about wildfire we better

[0:50:45] Voice 5: be talking to some wildfire experts or specialists there there's plenty out there

[0:50:50] Voice 5: there. There's one that's close at hand, Bruce Blackwell. If he's not in the top 10 of wildfire

[0:50:58] Voice 5: experts in North America, he's the fellow and has great things to say. And if we're going to

[0:51:05] Voice 5: educate the public, what better way than to show and have some projects on conservancy land and

[0:51:13] Voice 5: and reduce the fuel load.

[0:51:14] Voice 5: This is really basic.

[0:51:17] Voice 5: And again, why would we need a DPA

[0:51:21] Voice 5: to make sure that vehicles can get in and out

[0:51:25] Voice 5: to address wildfire if God forbid this to happen?

[0:51:30] Voice 5: We have a housing crisis going on

[0:51:34] Voice 5: and to be focusing on some new DPA to me

[0:51:38] Voice 5: is completely counterproductive in that.

[0:51:43] Voice 6: so i'll leave it at that for now thank you thank you for that trustee harris um

[0:51:51] Voice 4: so we focused a lot

[0:51:53] Voice 4: on the uh projects that are we have business cases for um and i'm not i'm not trying to

[0:52:02] Voice 4: suggest that we're going to uh in this session be able to uh go a long way towards uh sort of

[0:52:11] Voice 4: a more long long-term planning uh but i'm wondering uh i was having a little look at the

[0:52:18] Voice 4: um the list of uh potential future projects some of which date back you know all the way back to

[0:52:26] Voice 4: 2015. i wonder if there's uh uh if there's any in it just sort of get a sense while we're um

[0:52:35] Voice 4: essentially doing some brainstorming here uh if there's anything on that list that uh

[0:52:40] Voice 4: uh uh either trustee feels that uh we might uh consider addressing in this term and it's totally

[0:52:49] Voice 4: fine if not uh we can we can look at other things and uh i did want to just speak to trustee uh

[0:52:57] Voice 4: patrick's point a little earlier um quite a bit earlier which was about uh you know having a

[0:53:04] Voice 4: session an in-person session and i just want to say that uh that is something that i support the

[0:53:10] Voice 4: idea of have a look through my calendar but uh uh that's uh we might be able to uh schedule

[0:53:18] Voice 4: something before too late in this you know in in the spring at some point and and add that uh to

[0:53:25] Voice 4: the that uh type of session to this discussion so um uh mr hutton did you have something you wanted

[0:53:34] Voice 4: to say there i thought i saw your hand for a moment well

[0:53:36] Voice 3: yeah i just wanted to uh add on to

[0:53:39] Voice 3: your mention of the future projects list, there's a part of this that's, it's just a lot of

[0:53:48] Voice 3: directions, right? And we can take some of this and wrap it into other projects on the future

[0:53:53] Voice 3: priorities list, but if there are things that you feel that are just not really happening in the

[0:53:58] Voice 3: next four years, you may wish to just direct us to remove those from the project future

[0:54:04] Voice 3: priorities list, you know, in four years, if it's still an issue, I'm sure it will, you know,

[0:54:09] Voice 3: it's as easy as an ltc to make a decision um to bring it back so if there's anything on here that

[0:54:15] Voice 3: um could just simply go away um by by agreement of this um uh committee then then that's um

[0:54:23] Voice 3: it's just helpful for us to um to keep this to clean out the the closet here sure

[0:54:30] Voice 4: i think that's

[0:54:31] Voice 4: uh that's a perfectly reasonable suggestion and and maybe uh we'll just as we go along um

[0:54:40] Voice 4: Maybe all of us can sort of note on that list of things

[0:54:45] Voice 4: that might be appropriate to remove from the list.

[0:54:47] Voice 4: I'll go over to Trustee Harris again.

[0:54:55] Voice 6: Sorry, I had some trouble with the mic there.

[0:54:58] Voice 6: Thank you, Chair Peterson.

[0:55:01] Voice 5: So this sounds great, you know, cleaning out the closet.

[0:55:07] Voice 5: Again, thank you for that term, Planner Hutton.

[0:55:12] Voice 5: and um so when would we be able to come up with some kind of consensus um you know clearly i'm

[0:55:21] Voice 5: talking to um trustee patrick and chair peterson um because that sure would be a great thing that

[0:55:30] Voice 5: we could do so yeah anything that i can do to expedite the process of uh doing cleaning up

[0:55:36] Voice 7: of the closet um i'm in support of uh

[0:55:46] Voice 6: thank you for that uh did you have something trustee patrick

[0:55:53] Voice 6: um i mean i think i

[0:55:56] Trustee Peterson (probable): think in general you know i think we we um i think we have consensus on

[0:56:03] Trustee Peterson (probable): wanting to do some work on accessory dwelling units um i think we have consensus that we want

[0:56:09] Trustee Peterson (probable): want to do a focused OCP project, I think we have work to do to figure out what's in,

[0:56:22] Trustee Peterson (probable): what's out of that focused review. And that, you know, I think we're going to need some more

[0:56:27] Trustee Peterson (probable): information. This parking list is, you know, there may be some things in there, but I think that's,

[0:56:34] Trustee Peterson (probable): you know, the work that needs to be done is to say what exactly, what doors do we want to open

[0:56:39] Trustee Peterson (probable): been in that ocp review so that we keep the project contained and it doesn't you know go on

[0:56:47] Trustee Peterson (probable): um you know so i i do feel we've got got that um um on this parking list i know it is i i don't

[0:56:59] Trustee Peterson (probable): i know just from my experience the last four years i never looked at this the projects list

[0:57:05] Trustee Peterson (probable): as being anything other than you're in the heat of a conversation about an application or something

[0:57:11] Trustee Peterson (probable): else, and you trip into something's not working in our OCP or land use bylaw, and we just make

[0:57:18] Trustee Peterson (probable): sure that it gets noted and captured. You know, that's how I always saw the list, is that it was

[0:57:25] Trustee Peterson (probable): a kind of a running list of potential things that were needed to be looked at when the opportunity

[0:57:32] Trustee Peterson (probable): arose so I never looked at this as we've got to move through this list and check it all off because

[0:57:38] Trustee Peterson (probable): you know I look at the the term it says development of a music strategy or music

[0:57:43] Trustee Peterson (probable): that really is and about arts and culture is probably the better word that would be there

[0:57:50] Trustee Peterson (probable): it was just a recognized when we were I remember that one precisely we were talking about the

[0:57:56] Trustee Peterson (probable): pitchfork social we look to the OCP for guidance of gosh where do we put these music venues and

[0:58:02] Trustee Peterson (probable): events silence in the OCP not a drop of direction on how important arts and culture is to this

[0:58:10] Trustee Peterson (probable): community however you look at this community you go I think arts and culture is pretty important

[0:58:15] Trustee Peterson (probable): to this community so it's just something that's not well reflected in our OCP but it is work

[0:58:23] Trustee Peterson (probable): that's being done by our arts community has done quite a bit of work on the arts and culture

[0:58:33] Trustee Peterson (probable): that exists on the island. So it's more about integrating the work that they're doing than

[0:58:38] Trustee Peterson (probable): having to start from scratch. So, you know, I think this list probably needs to stay here for

[0:58:49] Trustee Peterson (probable): And then when we go through an exercise of deciding what's in or out of an OCP review, we should look at it and, you know, think about it as to what makes sense, what needs to be done right away.

[0:59:07] Trustee Peterson (probable): way um you know i do know that like the soil removal bylaw i was surprised again and it's

[0:59:15] Trustee Peterson (probable): good work working on other islands i was chairing north pender and a north pender trustee was like

[0:59:19] Trustee Peterson (probable): oh let's we want a soil bylaw and we want just just take salt springs slap north pender in there

[0:59:26] Trustee Peterson (probable): and everything will be fine and the regional planning manager for the south said you don't

[0:59:31] Trustee Peterson (probable): want to do that it needs some work you know so i found out while i'm on north pender that our

[0:59:36] Trustee Peterson (probable): our soil removal bylaw needs to be updated.

[0:59:43] Trustee Peterson (probable): But that review work has essentially been done

[0:59:46] Trustee Peterson (probable): on North Pender, so again, it exists.

[0:59:52] Trustee Peterson (probable): But is that something that,

[0:59:55] Trustee Peterson (probable): where the opportunity comes to fix that,

[0:59:58] Trustee Peterson (probable): how severe is that?

[1:00:00] Trustee Peterson (probable): problem um i also know you know some of our development permit mapping is not what it should

[1:00:11] Trustee Peterson (probable): be um and up to date and i and i don't know when those opportunities and that's not even something

[1:00:16] Trustee Peterson (probable): that sits on on the list uh you know of all of our development permits that exist which ones which

[1:00:25] Trustee Peterson (probable): which ones have, is the mapping the worst?

[1:00:28] Trustee Peterson (probable): You know, is that a project right there

[1:00:31] Trustee Peterson (probable): to determine which one needs to be updated quicker?

[1:00:36] Trustee Peterson (probable): Which one's causing more complaints and concerns?

[1:00:39] Trustee Peterson (probable): Ah, maybe Chris Hutton knows that answer.

[1:00:41] Voice 3: I don't, but I would suggest that, you know,

[1:00:46] Voice 3: the development permits are,

[1:00:49] Voice 3: really ought to be a function of the content of the OCP.

[1:00:52] Voice 3: So when we do the OCP, depending on the scope of what we want to see investigated through that, we would look at all tools within an OCP, development permits being one of them.

[1:01:04] Voice 3: We would look at ways to better implement and probably consider reviewing or revising any applicable guidelines in order to better meet it.

[1:01:13] Voice 3: So just as much as, you know, if we were looking at a certain housing type, we'd probably think about setbacks and height restrictions.

[1:01:21] Voice 3: We would do the same thing in an OCP review to make sure that all of the functional parts of a bylaw, which are usually those permitting areas and ways that sort of direct development would need to be considered.

[1:01:36] Voice 3: As far as where the mapping is, it's a bit of a function of what is the outcome of the OCP process itself.

[1:01:48] Voice 6: Thank you for that. Trustee Harris?

[1:01:56] Voice 6: So again, this future projects list,

[1:01:59] Voice 5: I'm hoping if we can get some of that out of there.

[1:02:04] Voice 5: I'm sorry, the phone's ringing here. Let me turn that on.

[1:02:07] Voice 5: If we can get that cleaned up a little bit, I'm hoping that will be of some help to staff.

[1:02:14] Voice 5: order to um you know focus time on uh hunter workforce housing issue so i'm assuming that

[1:02:23] Voice 5: this would be of an advantage to staff if we could um clear some of the closet out i

[1:02:30] Voice 6: guess they can

[1:02:30] Voice 6: ask chris uh respectfully

[1:02:36] Voice 2: to the chair uh i would

[1:02:37] Voice 3: suggest that you know if there's if there is

[1:02:39] Voice 3: agreement here that uh that there's something to be taken off that that's great um it's not a it's

[1:02:44] Voice 3: It's not a terrible burden, but I think part of it is that we've heard a lot in the discussion that there is some, actually some of the direction that I heard from you guys was really surprising.

[1:02:56] Voice 3: So it's something that, you know, there is probably some new areas to explore there.

[1:03:03] Voice 3: And again, this, I mean, the list is, it covers off details that may not necessarily need to be done by resolution.

[1:03:14] Voice 3: and um there's there's probably other priorities that you may wish to bring forward so um that's

[1:03:21] Voice 3: that's kind of what i'm looking at however uh i would suggest to the chair that uh if there

[1:03:25] Voice 3: isn't an appetite or a a consensus here uh to remove something it's um it's fine to keep it

[1:03:31] Voice 3: the way it is um uh the ltc is uh at liberty to um to continue to you know you know the work program

[1:03:39] Voice 3: is is driven uh by this by this committee uh so we're certainly able to to respond to your

[1:03:45] Voice 3: priorities um it just uh yeah this list is uh is something that is up there for discussion

[1:03:52] Voice 3: if you'd like yeah

[1:03:55] Voice 4: thank you for that and uh unless there's you know strong consensus to

[1:03:59] Voice 4: to deal with um removing anything from the list today i don't think it's it's not a priority

[1:04:05] Voice 4: I would also just note that what we're coming up on three o'clock, I'm not suggesting that we need to necessarily wrap up super quickly, but just wanted to suggest to trustees that we might want to consider some direction to staff to explore an in-person opportunity to further this discussion.

[1:04:35] Voice 4: uh specifically uh potentially another special meeting at some point um and uh the appetite of

[1:04:45] Voice 4: trustees to explore that uh i'll leave that up to you to to think about but i just wanted to

[1:04:51] Voice 4: mention that that's that is an option um we have uh uh our regular business meetings are likely to

[1:05:00] Voice 4: to be fairly active.

[1:05:03] Voice 4: So in terms of trying to have this sort of more

[1:05:07] Voice 4: free ranging discussion that a special meeting

[1:05:11] Voice 4: might be an option we want to consider.

[1:05:14] Voice 4: But I'll leave that just as a thought for now

[1:05:17] Voice 4: and back to trustees if you have anything further

[1:05:22] Voice 4: you'd like to discuss.

[1:05:26] Voice 6: Trustee Patrick.

[1:05:28] Trustee Peterson (probable): Just while we're throwing things out there.

[1:05:30] Trustee Peterson (probable): I mean, it is related to the OCP and housing, and that is the vacation rentals topic.

[1:05:37] Trustee Peterson (probable): This is something that does require a very close in cooperation with peace with the CRD.

[1:05:45] Trustee Peterson (probable): If they get brave and will entertain business licenses, you know, there would be a need for us to work on, you know, with them and the industry themselves, you know, to look at what needs to be changed.

[1:06:07] Trustee Peterson (probable): because it is it's related to housing uh the management of vacation rentals um

[1:06:13] Voice 6: but i'm

[1:06:18] Voice 6: hearing quite a bit on that one and

[1:06:19] Trustee Peterson (probable): then the other issue is um and i think something i don't know

[1:06:28] Trustee Peterson (probable): what flexibility as we look at ganges and you know whether or not we can do a full plan if we want to

[1:06:35] Trustee Peterson (probable): consider the water and alr restrictions there is potentially a focus um i look at fullford

[1:06:46] Trustee Peterson (probable): and i see um you know a severe need in the fullford village um as as well that it is it

[1:06:56] Trustee Peterson (probable): you know it has some

[1:06:56] Voice 6: um you know i i

[1:07:02] Trustee Peterson (probable): i know the sensitivity that you know was expressed on some

[1:07:06] Trustee Peterson (probable): of the surprises of what the what the zoning is that's existing um and the village um has you know

[1:07:14] Trustee Peterson (probable): some some pretty significant issues with what potential it has for future development and the

[1:07:21] Trustee Peterson (probable): impact that a ferry terminal has right down through the middle of the of the village um so

[1:07:28] Trustee Peterson (probable): that's something

[1:07:28] Voice 6: that you know uh needs to be at least considered in our priorities thank you for

[1:07:40] Voice 6: that trustee harris yeah the fulford um definitely a

[1:07:50] Voice 5: huge issue um one of the others is um our local

[1:07:57] Voice 5: first nations and local indigenous um and maybe our um i know we kind of talking about this earlier

[1:08:04] Voice 5: in the um today um you know as far as um communicating with first nations we have

[1:08:15] Voice 5: an opportunity to communicate with our local Indigenous and First Nations here

[1:08:24] Voice 5: quite fairly easily, but that's going to have to somehow be brought into the equation here.

[1:08:33] Voice 5: Clearly very important. Again, we have this workforce housing crisis that is

[1:08:41] Voice 5: um continuing and not showing any signs of uh easing up um and i'm you know when i hear talk

[1:08:53] Voice 5: of these projects and ganges and all the the difficulties that um that we have there um

[1:09:02] Voice 5: trying to create housing it's um it just again reinforces the thought that we need to be looking

[1:09:12] Voice 5: at other areas of the island where we do have water and and things that are in

[1:09:20] Voice 5: our power like we again we don't have power over the ALR or the water

[1:09:25] Voice 5: moratorium and but we do have the power and you know to to do added zoning to

[1:09:33] Voice 5: rural and rural uplands properties and that's something we can do that's going

[1:09:40] Voice 5: going to help then I think we should really make that a priority and I guess you know going back

[1:09:49] Voice 5: to Fulford I'm not sure if Trustee Patrick was referring to having some densification happening

[1:09:54] Voice 5: right in the village there but clearly that's similar issues as what we have been again geez

[1:10:00] Voice 5: that's nothing that's going to happen anytime soon great things to look at and look forward to doing

[1:10:04] Voice 5: and maybe starting the process but that isn't going to help now and what can we do now and

[1:10:13] Voice 5: that's i think the added zoning to other

[1:10:16] Voice 6: areas of the island i'll leave it there thanks thank you

[1:10:26] Voice 4: so trustees um is there a desire to delve into this further we do have another item on on our

[1:10:35] Voice 4: agenda that we could get to if if uh again i don't want to uh either you feel like i'm

[1:10:41] Voice 4: trying to rush here but i'm wondering if there's um some more discussion on this item that's

[1:10:50] Voice 4: new or any sort of direction percolating

[1:10:55] Voice 6: um i'm

[1:11:00] Voice 4: trustee patrick i

[1:11:03] Trustee Peterson (probable): don't have any big no i think

[1:11:05] Trustee Peterson (probable): we do need to to schedule more time to get into this and preferably like i said in in person just

[1:11:10] Trustee Peterson (probable): because i think we think better when we move around and uh talk and um and uh have maps maps

[1:11:18] Trustee Peterson (probable): always help for some reason when we're talking about the island um mayor crane hoff is a 3d uh

[1:11:25] Trustee Peterson (probable): model of salt spring in his backyard we could even borrow that if we had to but um i think just to

[1:11:33] Trustee Peterson (probable): get us focused.

[1:11:39] Voice 6: Absolutely. Excellent. So

[1:11:50] Voice 4: if I could just check in with staff. I was looking at

[1:11:56] Voice 4: my calendar and just thinking in terms of efficiency for travel and expense to the

[1:12:07] Voice 4: the taxpayer here i was looking at april 12th which is the day before our regular

[1:12:14] Voice 4: local trust committee meeting and i'm just wondering if um uh if maybe we can have staff

[1:12:23] Voice 4: look into that as a potential time to have another special meeting and i would be on

[1:12:30] Voice 4: the island in person at that point um then maybe we could have you know a couple hours

[1:12:38] Voice 4: uh session around that time just to do as laura suggesting have some maps have some

[1:12:44] Voice 4: um stuff to look at and have that opportunity to be in the same room together um and uh i'm not

[1:12:55] Voice 4: sure if you would like would you like a resolution or do or is it okay to just ask you to sort of

[1:13:01] Voice 4: consider that as a potential date and then get back to us um

[1:13:05] Voice 3: well uh chair peterson i would

[1:13:07] Voice 3: suggest that in the interest of time um i think we we could certainly take the a resolution that

[1:13:12] Voice 3: if it's if it is the resolution of uh of the committee that they wish to have another special

[1:13:19] Voice 3: meeting um we can do that and i i think similar to the the the resolution that established um

[1:13:27] Voice 3: this this meeting uh just to if you could specify the month or a time frame um we'll we'll certainly

[1:13:33] Voice 3: work with you you know the coordination of creating a special meeting is something that

[1:13:39] Voice 3: we can do offline and follow our regular public notification processes for that but we'll make

[1:13:46] Voice 3: sure to work out the logistics with the LTC members and staff and all of the other availabilities

[1:13:52] Voice 3: that we need to sort out I certainly take it as a note I think I have a pretty clear idea of what the

[1:13:58] Voice 3: expectation is regarding um the the content uh that this will be an in-person meeting

[1:14:04] Voice 3: um and we'll but we can certainly take that uh if if we if we could certainly just if there's

[1:14:10] Voice 3: a resolution that you could create just saying that um would suggest maybe that the ltc uh

[1:14:16] Voice 3: request staff to uh prepare an in-person meeting uh in april um or march um if you want um that

[1:14:25] Voice 3: it for another strategic meeting, we could certainly do that. The details are on the

[1:14:30] Voice 3: maps. I've certainly heard the term maps and imagery and whiteboards a number of times. I

[1:14:35] Voice 3: don't think we need to include that in the resolution. I'm going to take that note.

[1:14:42] Voice 5: Okay. Thank you. Trustee Harris?

[1:14:44] Voice 5: Yeah. I'm in support of that, Chair Peterson. The day before a regular LTC meeting makes a lot of

[1:14:51] Voice 5: sense um preferably later in the day would be um would be my only addition you know three o'clock

[1:14:59] Voice 5: onward this is gonna be for a couple hours if we could uh make

[1:15:03] Voice 6: that work would be much appreciated

[1:15:08] Voice 6: okay

[1:15:09] Voice 4: um thank you for that trustee harris uh so i'll just go ahead and throw this on the floor

[1:15:17] Voice 4: And so I'll move that Salt Spring Local Trust Committee

[1:15:23] Voice 4: request staff to schedule a special meeting

[1:15:28] Voice 4: for a strategic planning session in April.

[1:15:33] Voice 4: I'm going to just specify April

[1:15:35] Voice 4: because March is very busy for me.

[1:15:38] Voice 4: And we'll just leave it at that for now.

[1:15:45] Voice 4: And if I have a seconder,

[1:15:46] Voice 4: then we can give that direction to staff.

[1:15:49] Voice 4: i see trustee harris uh seconding yes and so we have that's moved and seconded any discussion

[1:16:02] Voice 4: trustee patrick

[1:16:04] Trustee Peterson (probable): yeah i guess um i guess my one question would be is the flex you know we know

[1:16:10] Trustee Peterson (probable): we have two business cases that are making their way through the financial planning committees and

[1:16:15] Trustee Peterson (probable): and so forth, you know, while we don't know,

[1:16:20] Trustee Peterson (probable): I'd say we don't know the scope for either of those projects

[1:16:22] Trustee Peterson (probable): and with a great deal of clarity at this time.

[1:16:28] Trustee Peterson (probable): I mean, I know in the past we've always been able to,

[1:16:32] Trustee Peterson (probable): you know, to, if that is the bookmark that we have

[1:16:36] Trustee Peterson (probable): is the, you know, that we have some flexibility

[1:16:39] Trustee Peterson (probable): to design those projects, you know,

[1:16:42] Trustee Peterson (probable): per the outcome of the conversations.

[1:16:44] Trustee Peterson (probable): I just want to confirm that that's true.

[1:16:49] Trustee Peterson (probable): We're not going to be cutting.

[1:16:55] Voice 3: I can speak to that, yeah.

[1:16:57] Voice 3: So, yeah, we do have two projects that are forward for business case approval at this point.

[1:17:05] Voice 3: In anticipation of that, we've been working in the background to gather information and prepare project charters for those.

[1:17:16] Voice 3: So that process is ongoing and it goes in line with the beginning of this report is stated that the plan for 23-24 is essentially in motion.

[1:17:27] Voice 3: This is really looking ahead. And I think that's really reflected in the conversation today.

[1:17:32] Voice 3: day so um regardless of of how you how we continue to speak strategically about these things um that

[1:17:38] Voice 3: will certainly dovetail with the ongoing process of refining uh the scope uh and moving forward

[1:17:44] Voice 3: with uh with launching those projects as early as possible um in at the start of the new fiscal year

[1:17:49] Voice 3: thank

[1:17:53] Voice 2: you for that

[1:17:53] Voice 4: trustee patrick well

[1:17:56] Trustee Peterson (probable): i i know the most the conversation i was having today was

[1:17:59] Trustee Peterson (probable): related to those two projects so um you know and neither of which i expect to have happen and be

[1:18:07] Trustee Peterson (probable): completed and finished next year um so it's these these are um by nature of their of the work we're

[1:18:15] Trustee Peterson (probable): doing they're not small short projects

[1:18:18] Voice 6: so okay

[1:18:22] Voice 4: any further discussion on the motion uh not seeing

[1:18:28] Voice 4: anything i'll go ahead and call the question all those in favor and this is for the special meeting

[1:18:35] Voice 4: Okay, that's unanimous then, and so staff has that direction.

[1:18:40] Voice 4: And with that, I'm going to move us on to Section 4.2 on page 10,

[1:18:46] Voice 4: which is the Advisory Planning Commissions and Special Advisory Planning Commissions

[1:18:50] Voice 4: for Salt Spring LTC Projects Task Forces.

[1:18:56] Voice 4: And we have a staff report there in front of us.

[1:19:01] Voice 4: Are you going to speak to this, Mr. Hutton?

[1:19:04] Voice 4: Certainly.

[1:19:05] Voice 3: Well, I'm going to first start off by apologizing. The subject does contain a note that wasn't updated to identify the appropriate Indigenous name for the Ganges neighborhood. It's just a placekeeper in there. I do apologize for that error.

[1:19:25] Voice 3: error. Point out my error and apologize for it. This is, again, I think I mentioned earlier

[1:19:33] Voice 3: today that we would like to acknowledge that we have two big projects coming. They are,

[1:19:40] Voice 3: in my experience, projects that take up a lot of staff time, and I'm looking to create

[1:19:46] Voice 3: – this is something that I've observed, that we have a number of advisory bodies that

[1:19:52] Voice 3: that are in place.

[1:19:53] Voice 3: So looking strategically ahead at what is the best way,

[1:20:00] Voice 3: you know, from a professional perspective

[1:20:04] Voice 3: to move development applications

[1:20:08] Voice 3: as well as projects forward efficiently.

[1:20:12] Voice 3: These four advisory bodies

[1:20:14] Voice 3: and their various membership management

[1:20:16] Voice 3: do take up a significant amount of administrative staff time

[1:20:21] Voice 3: and so basically there are there are four uh so this report is first and foremost to orient our

[1:20:27] Voice 3: our new ltc members as well as uh remind our existing our our uh incumbent uh ltc member

[1:20:35] Voice 3: uh or reelected ltc member uh of the of the structure that we have right now so we currently

[1:20:40] Voice 3: have an advisory planning commission um as well as an agricultural advisory planning commission

[1:20:47] Voice 3: in addition we have two task forces that have been created in the last two or three years

[1:20:52] Voice 3: the Ganges village planning task force and the housing action planning task force

[1:20:59] Voice 3: the business case for the official community plan lub update does indicate that as well as

[1:21:05] Voice 3: the project charter for the housing action program indicate that the the the process

[1:21:10] Voice 3: of of completing the housing action program is by way of this eventual OCP amendment

[1:21:16] Voice 3: and so by by default uh to some extent and at the option of this ltc um the work of that housing

[1:21:25] Voice 3: action program task force is essentially coming to an end so um the um sorry um so we've we've

[1:21:35] Voice 3: just been looking at this and and come to a recommendation that with the with the the two

[1:21:39] Voice 3: task forces it may not be necessary to continue with two task forces um but we've essentially

[1:21:43] Voice 3: essentially write a recommendation that we can certainly make use and incorporate into the

[1:21:49] Voice 3: project charter the utilization of the Advisory Planning Commission and the Agricultural Advisory

[1:21:56] Voice 3: Planning Commission through the execution of those projects and not continue with the two

[1:22:02] Voice 6: task forces. Okay, thank you. Any questions or comments? Trustee Patrick?

[1:22:13] Trustee Peterson (probable): I think I can

[1:22:14] Trustee Peterson (probable): I'll make this short. I don't disagree with staff, but I think it's premature.

[1:22:21] Trustee Peterson (probable): mature. If we are going to amalgamate, so to speak, into our advisory planning commission,

[1:22:30] Trustee Peterson (probable): then it needs to be coordinated with the priorities that we set for next year so that

[1:22:36] Trustee Peterson (probable): we make sure that the advisory planning, if we're going to do it in that way, has the people that we

[1:22:43] Trustee Peterson (probable): need and the skills that we need on it to kind of match with the projects that we're doing. So

[1:22:50] Trustee Peterson (probable): So I think since, you know, I think the task, both task forces are on hiatus, they know they are, that we don't need to do this action today, that we should carry on and finish our, what our priorities are, and then reassess the advisory planning commissions to make sure that they match the work that we hope to do.

[1:23:16] Voice 2: Chair Peterson, if I may.

[1:23:19] Voice 2: Yes, please go ahead.

[1:23:20] Voice 2: um

[1:23:21] Voice 3: so i just wanted to highlight one other detail is that um the process of recruitment um

[1:23:28] Voice 3: for for new members uh for for apcs is for the bylaws is an annual process uh essentially a

[1:23:34] Voice 3: renewal um with the expectation that we run uh uh a published um recruitment process uh we we

[1:23:42] Voice 3: seek new members um and and those come back and and we just actually um those members are struck

[1:23:48] Voice 3: in council so there's sort of in camera so there's a an in-camera discussion that happens about

[1:23:52] Voice 3: who you want on there so part of the motivation for bringing in this early is that by by dissolving

[1:24:00] Voice 3: these task forces now and the substantial number of apc members that we we need to fill it gives

[1:24:08] Voice 3: us an opportunity to create essentially an open process of of simply recruiting those members in

[1:24:16] Voice 3: at a later date. So that's kind of one advantage of, by essentially dissolving these two task

[1:24:27] Voice 3: forces now, any members that wish to continue to work on those projects would have the opportunity

[1:24:32] Voice 3: to apply for the replacement on the APC.

[1:24:41] Voice 6: Okay, thank you for

[1:24:42] Voice 5: that. Any further comments,

[1:24:43] Voice 5: trustees trustee harris so just so i'm clear we want to dissolve the apc and the aapc is that

[1:24:55] Voice 5: what i'm hearing from what's the recommendation the

[1:24:59] Voice 3: the recommendation is to dissolve the

[1:25:01] Voice 3: gandhi's village uh task force and the uh the housing action program task force

[1:25:09] Voice 5: okay thank you

[1:25:10] Voice 5: that i'm sorry um okay

[1:25:17] Voice 4: well and the other option of course is that we can receive this report for

[1:25:22] Voice 4: information um and as trustee patrick is suggesting uh if we if we don't want to take that action

[1:25:31] Voice 4: today we're not obligated to do so but uh i'm going to take direction from the local trustees

[1:25:37] Voice 4: on this item do you have something further trustee harris yeah

[1:25:43] Voice 6: well it seems

[1:25:44] Voice 5: to um it seems to make

[1:25:49] Voice 5: It makes sense.

[1:25:50] Voice 5: Would it be advantageous to do this recommendation today

[1:25:54] Voice 5: and wanting to work with the staff and helping them out here?

[1:26:02] Voice 6: I could be in support of this.

[1:26:05] Voice 6: Thank you for those thoughts.

[1:26:07] Voice 4: Anything further from you, Trustee Patrick?

[1:26:11] Trustee Peterson (probable): Like I said, I think we could put this off

[1:26:15] Trustee Peterson (probable): just in light of where we are at the time of day.

[1:26:18] Trustee Peterson (probable): This doesn't preclude anyone on these two task forces

[1:26:22] Trustee Peterson (probable): to put their names forward.

[1:26:23] Trustee Peterson (probable): forward if that advertising goes out for the advisory planning commissions as they remain today

[1:26:28] Trustee Peterson (probable): um but I think they're this is really our opportunity to align those committees better

[1:26:35] Trustee Peterson (probable): um with with the people we need

[1:26:39] Voice 6: um to give us good advice okay um anything

[1:26:53] Voice 4: further trustees

[1:26:55] Voice 4: do we have if we've got uh suggested recommendations we've got an alternative

[1:26:59] Voice 4: to receive for information if I'm hearing from trustee Patrick to prefer to not take action

[1:27:06] Voice 4: today so I'm happy to hear from you trustee Harris so

[1:27:12] Voice 5: do we want to take action on this

[1:27:15] Voice 5: at the February 8th meeting is that something we can make a motion to vote on it then in the

[1:27:20] Voice 5: week we

[1:27:22] Voice 4: can certainly receive it for information today and and discuss it further and uh and uh

[1:27:27] Voice 4: make a determination at february 8th if we if we so choose maybe that's or we could just defer

[1:27:36] Voice 4: these motions to the february um let's see uh just

[1:27:41] Voice 3: um mr pingel uh actually leads this process and

[1:27:45] Voice 3: may actually be able to just clarify the process for you uh to inform your decision making on this

[1:27:51] Voice 3: um i think he's uh just gonna come online here hi

[1:27:55] Voice 8: thank you uh chair and trustees uh

[1:27:58] Voice 8: As RPM Hutton mentioned, there is a process and it will begin.

[1:28:08] Voice 8: If we hold off till February, I think I could make it work.

[1:28:13] Voice 8: June 1st is the beginning of the APC term.

[1:28:17] Voice 8: And so if the hope is that members of the task forces would choose to join the APC because

[1:28:27] Voice 8: Because they're no longer considering their time commitments to the task force, which at times was twice a month and may be onerous for someone to take on three times a month or more, that's reasonable.

[1:28:45] Voice 8: But it is a process that has a definitive timeline with June 1st being the expiry of the terms.

[1:28:54] Voice 8: okay

[1:28:58] Voice 5: thank you for that clarity trustee harris well do we have a motion regarding that we could

[1:29:05] Voice 5: just do now is that something we could no

[1:29:08] Voice 4: there is a recommended motion there there's also the option

[1:29:11] Voice 4: uh um to defer this to february 8th um so i'm looking for

[1:29:17] Voice 5: i'm having a hard time finding it here

[1:29:20] Voice 5: I don't

[1:29:21] Voice 4: okay and just will we direct you to that I see trustee Patrick yeah

[1:29:30] Trustee Peterson (probable): I mean I I'd like to

[1:29:32] Trustee Peterson (probable): move to defer because this gives us a chance to talk to the people that were on it and not just

[1:29:36] Trustee Peterson (probable): find out we dissolved them

[1:29:37] Trustee Peterson (probable): which I think is a is a harsh thing to people who have devoted an awful

[1:29:41] Trustee Peterson (probable): lot of time into helping us so I would I think I'm going to move that we defer the staff report

[1:29:50] Trustee Peterson (probable): Court Advisory Planning Committee

[1:29:52] Trustee Peterson (probable): Housing Action Program Task Force

[1:29:54] Trustee Peterson (probable): and Ganges Village Task Force report to.

[1:30:00] Trustee Peterson (probable): our february

[1:30:00] Voice 6: 9th meeting okay that's so moved and uh would you like to second that trustee harris

[1:30:14] Voice 5: not really i kind of uh would rather see it maybe get done today and then in light of this

[1:30:21] Voice 5: the housing issue we have and staff is this going to help them um expedite the process then i would

[1:30:29] Voice 5: would love to facilitate what they're asking today.

[1:30:38] Voice 6: Okay, well, for the sake of continuing the

[1:30:50] Voice 4: business here,

[1:30:51] Voice 4: I'll go ahead and second the motion.

[1:30:56] Voice 4: It seems that we have a difference of opinion

[1:31:02] Voice 4: in our two trustees and I think deferral

[1:31:05] Voice 4: is potentially less

[1:31:07] Voice 4: problematic, yes?

[1:31:08] Voice 4: sorry

[1:31:09] Voice 5: um you know it's it's not like they're not going to be able to have input um again

[1:31:15] Voice 5: they can apply as what i'm i'm seeing too oh

[1:31:19] Voice 4: i understand that i'm just um my my rational as i

[1:31:22] Voice 4: heard from planner pingel that uh the february date is doesn't present uh a problem and and i

[1:31:29] Voice 4: we're almost a half hour over our uh scheduled time here so um to me i'm just suggesting that

[1:31:38] Voice 4: that deferral gives us the opportunity to discuss it

[1:31:44] Voice 4: if need be a little further at our next meeting

[1:31:46] Voice 4: and helps us to meet sort of closer to meet

[1:31:51] Voice 4: our time expectations for staff and the public.

[1:31:55] Voice 4: And Trustee Patrick, I saw you waving your hand.

[1:31:58] Voice 4: Did you have something, anything further to add?

[1:32:00] Trustee Peterson (probable): Yeah, no, I just think it gives us an opportunity

[1:32:02] Trustee Peterson (probable): to speak to the people before they find out

[1:32:05] Trustee Peterson (probable): after we voted a motion and that that's all it's just it's kindness and um and that and i think

[1:32:11] Trustee Peterson (probable): the february date gives us time to think about it so yeah i'll be

[1:32:17] Trustee Peterson (probable): in favor of

[1:32:17] Voice 6: deferral okay yeah

[1:32:20] Voice 4: and and uh uh planner pingel uh didn't express any particular uh problems with that date as long

[1:32:29] Voice 4: as we're not you know deferring a lot longer so uh given that i'm in in support too and then we

[1:32:35] Voice 4: we can have that discussion then.

[1:32:37] Voice 4: And as Trustee Patrick says,

[1:32:40] Voice 4: it gets the opportunity for the local trustees

[1:32:43] Voice 4: to have some conversation with those people as well.

[1:32:46] Voice 4: So I'm in support of that.

[1:32:48] Voice 4: So given that, I'm just going to go ahead

[1:32:50] Voice 4: and call the question.

[1:32:53] Voice 4: And hands please raised if in favor of the deferral.

[1:32:59] Voice 4: Okay, so that passes.

[1:33:01] Voice 4: That's great.

[1:33:02] Voice 4: and that gets us to the end of today's meeting.

[1:33:11] Voice 4: And so if there is nothing further,

[1:33:14] Voice 4: I'll go ahead and call for adjournment

[1:33:16] Voice 4: and we will be meeting in just a few weeks in February.

[1:33:25] Voice 4: So anything further before adjournment?

[1:33:30] Voice 4: Not seeing anything, then I'll thank you trustees

[1:33:33] Voice 4: and thank you staff for your support

[1:33:35] Voice 4: and answering our questions today.

[1:33:38] Voice 4: And we will

[1:33:39] Voice 6: speak with you all later.

[1:33:42] Voice 6: Thank you.

[1:33:45] Voice 6: Goodnight.

Salt Spring Island Local Trust Committee  ADOPTED 1
Special Meeting Minutes 
January 26, 2023 
  
   
 
Salt Spring Island Local Trust Committee 
Minutes of a Special Meeting 
 
Date: Thursday, January 26, 2023 
  
Location: Electronic Meeting 
  
Members Present: 
 
 
Tim Peterson, Chair  
Jamie Harris, Local Trustee 
Laura Patrick, Local Trustee 
 
Staff Present: Chris Hutton, Regional Planning Manager 
Louisa Garbo, Island Planner 
Rob Pingle, Recorder  
 
These minutes follow the order of the agenda although the sequence may have varied.  
 
1. CALL TO ORDER 
  
Chair Peterson called the meeting to order at 1:03 p.m. and welcomed everyone to an electronic 
meeting of the Salt Spring Island Local Trust Committee. Chair Peterson introduced himself, the 
Trustees, staff and attendees and humbly stated gratitude  to live and work in Coast Salish First 
Nations treaty and traditional territory. 
 
2. APPROVAL OF AGENDA 
 
 By general consent the agenda was approved. 
 
3. CLOSED MEETING 
 
3.1. Motion to Close the Meeting 
 
SS-2023-01 
At  1:05  p.m., it  was  MOVED  and  SECONDED that  the  Salt  Spring  Island  Local  Trust 
Committee close this meeting to the public subject to Community Charter Section 90 (1) 
•  (i)  the  receipt  of  advice  that  is  subject  to  solicitor-client   privilege,   including 
communications necessary for that purpose; and that staff be invited to remain. 
CARRIED 
  

 
 
Salt Spring Island Local Trust Committee  ADOPTED 2
Special Meeting Minutes 
January 26, 2023 
  
   
 
3.2. Motion to Open the Meeting 
 
SS-2023-02 
At  1:59 p.m., it  was  MOVED  and  SECONDED that the  Salt  Spring  Island  Local  Trust 
Committee  re-open  this  meeting  to  the  public  subject  to  Section  89  of  the  Community 
Charter. 
CARRIED 
 
3.3. Rise and Report 
 
That  the  Salt  Spring  Island  Local  Trust  Committee request staff  to  continue  work  on 
Proposed Bylaw No. 530 Accessory Dwelling Units, cited as “Salt Spring Island Land Use 
Bylaw No. 355, 1999, Amendment No. 1, 2022” and complete the tasks identified in the 
resolutions passed on September 06, 2022. 
 
4. BUSINESS ITEMS 
 
4.1. Discussion On Strategic Directions and Work Program Review 
 
RPM Hutton presented a staff report dated January 26, 2023 regarding what Trustees hope 
to  achieve  in  the  upcoming  term  and  review of the  current  work plan  to  align  anticipated 
staffing capacities and project guidelines of current Trust Council Policy and to initiate work 
on potential business cases in Fiscal Year 2024/2025. 
 
In discussion the following items were noted: 
 It is difficult  to proceed with Ganges Village  Area  Planning when  the North Salt  Spring 
Waterworks  District  moratorium  on  new  water  connections  is impacting all  housing 
projects  within Ganges  Village. There  is  a  question  regarding  what  role  the  LTC  has  in 
the   NSSWD   water   moratorium.   Staff   noted   the   ongoing   work   with   the   NSSWD 
regarding the water moratorium and water availability. 
 It  is  difficult  to  proceed  with Ganges  Village  Area  Planning when  there  is  work  to  be 
done  regarding redesignation  of properties  in  the  Agricultural  Land  Reserve (ALR) 
within and surrounding the Ganges Village. There is a question regarding what role the 
LTC has in the process of redesignation of properties within the ALR. 
 The  capacity  of  the  Ganges  Sewer  Treatment  Plant  needs  to  be  addressed  as  part  of 
the Ganges Village Area Plan. 
 There  was  a  suggestion  to focus  on  specific  Official  Community  Plan (OCP) updates 
instead of an overall OCP review. 
 There  was  a  suggestion  to  prioritize  a  project  that  would  upzone  Rural  and  Rural 
Upland zoned properties  for  workforce ownership housing  to  be controlled  by  a 
Housing Authority. 
 Support  was  expressed  for  the  Islands  Trust  to  work  as  a  coordinating  body  and  for 
interagency collaboration to increase housing stock. 

 
 
Salt Spring Island Local Trust Committee  ADOPTED 3
Special Meeting Minutes 
January 26, 2023 
  
   
 There  was a  suggestion  to  focus  on quick, meaningful deliverables  to address  the  lack 
of workforce housing. 
 There was discussion regarding Wildfire Resiliency. Staff noted the concept of Interface 
Wildfire  Hazards  Development  Permit  Areas  came  into  practice  following  the  2003 
Kelowna area wildfires  and  most Wildfire DPA’s are based on FireSmart  principles, 
incorporate   fuel   management practices and   aim   to   increase   the   safety   of   the 
community. A  Trustee  expressed  concerns  regarding  the  Coastal  Douglas  Fir  project 
including  the  education  materials.  A  Trustee  suggested  inviting  Salt  Spring  Island  Fire 
Rescue  to  meet  with  the  LTC  regarding  Wildfire  Resiliency. A  Trustee  suggested  staff 
provide an update regarding the CRD Wildfire Resiliency Mapping project. 
 A Trustee expressed support to address the Short Term Vacation Rental issue including 
working with the accommodations sector and the CRD on a business licence program.  
 A Trustee expressed  support  to address Fulford Village  planning including the impacts 
of a ferry terminal upgrade and water availability. 
 A Trustee suggested there is general consensus to work on an Accessory Dwelling Units 
project. 
 A  Trustee  suggested  there  is  general  consensus  for  a  focused  OCP  Review  project 
although the LTC will have to define what the review would include. 
 Trustees  expressed  support  for  an  in  person  Strategic  Planning  meeting  that  includes 
maps and resources. 
 
SS-2023-03 
It was MOVED and SECONDED, 
That the  Salt  Spring  Island  Local  Trust  Committee  request  staff  to  schedule  an  in-person 
special meeting for a strategic planning session in April. 
CARRIED 
 
4.2. Advisory  Planning  Commissions and  Special  Advisory  Planning  Commissions for  SS  LTC 
Projects (Task Forces) 
  
RPM  Hutton  presented  a  staff  report  dated  January  26,  2023 regarding Advisory  Planning 
Commissions, the Housing  Action  Program  Taskforce  and the Ganges (Shiya’hwt/SYOWT) 
Village  Taskforce. Staff  noted  the  Advisory  Planning  Commission  Terms  expire  on  June  1, 
2023. 
 
SS-2023-04 
It was MOVED and SECONDED, 
That  the  Salt Spring Island  Local Trust  Committee defer the  Advisory Planning  Committee, 
Housing Action Program Task Force, and Ganges Village Task Force report to the February 9, 
2023 LTC meeting. 
CARRIED 
 
5. ADJOURNMENT 
 
By general consent the meeting adjourned at 3:27 p.m. 

 
 
Salt Spring Island Local Trust Committee  ADOPTED 4
Special Meeting Minutes 
January 26, 2023 
  
   
 
 
 
_________________________ 
Tim Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Rob Pingle, Recorder