South Pender Island Local Trust Committee regular meeting, February 3, 2023

[0:00:00] Trustee Elliott: Good morning everyone. Thank you for coming to this important meeting, the very first meeting

[0:00:08] Trustee Elliott: of the year of the South Pender Island LTC. We'd like to begin by respectfully acknowledging that

[0:00:15] Trustee Elliott: the land and waters on which we gather is within the traditional territory of the Coast Salish

[0:00:20] Trustee Elliott: peoples. This area, Steyes, now known as South Pender Island, has been home to Central Coast

[0:00:28] Trustee Elliott: salish peoples since time immemorial the cinchathan hulkaminum speaking peoples include

[0:00:35] Trustee Elliott: the sartlip baokachin seot wuseikum malahat and the semiyamu nations the south pender island local

[0:00:47] Trustee Elliott: trust committee is committed to reconciliation and the acknowledgement of indigenous people

[0:00:52] Trustee Elliott: place and history. To my left are your local trustees. We've

[0:01:01] Trustee Elliott: got Trustee Dag Polk and Trustee Christina Evans. Recording the

[0:01:07] Trustee Elliott: minutes for the meeting, I believe online is our recorder

[0:01:10] Trustee Elliott: Pat Todd. And to my right are the Island Planners, Kojima and

[0:01:19] Trustee Elliott: Kim Stockton. So this meeting is being recorded and live streamed

[0:01:23] Trustee Elliott: for viewing uh it'll be uploaded to the website so you can watch about five days afterwards

[0:01:29] Trustee Elliott: i'm sorry my name i forgot to introduce myself um i'm toby elliott elected on gabriola island

[0:01:37] Trustee Elliott: and uh i'm your chair for the foreseeable future hopefully this is going to be a wonderful

[0:01:42] Trustee Elliott: relationship so uh yes we'll call this meeting to order right on time thank you so much everyone

[0:01:50] Trustee Elliott: one for coming uh we're going to approve the agenda is there anything that we'd like to add

[0:01:58] Trustee Elliott: it's a couple of items we discussed i need to be agenda i think you

[0:02:03] Trustee Elliott: can do you think we're okay

[0:02:05] Trustee Elliott: i think we're okay okay we're pretty much at max time we're going to try to end on time

[0:02:10] Trustee Elliott: uh at 1 30. so great so by general consent we'll prove the agenda as drafted and

[0:02:18] Trustee Elliott: and we'll move to the trustees for any reports what's going

[0:02:23] Voice 11: on okay so good morning everybody

[0:02:26] Trustee Evans (probable): and thank you for showing up for our very first uh for our very first meeting as your trustees

[0:02:33] Trustee Evans (probable): um so on my end of things i joined the trust programs committee and um i was nominated

[0:02:43] Trustee Evans (probable): to be elected chair. So I am now chair of the Trust Programs Committee as well. Alex Allen

[0:02:49] Trustee Evans (probable): was vice chair and our last meeting was really just orientation. Our next meeting, which is on

[0:02:56] Trustee Evans (probable): Monday, is to go over the current programs and to go over the current budgets for this fiscal year

[0:03:03] Trustee Evans (probable): to report back to the Financial Council. And as I've been elected as chair on the Trust Programs

[0:03:09] Trustee Evans (probable): committee and now also on the financial committee as well so um if anybody has any questions about

[0:03:16] Trustee Evans (probable): that you can come and talk to me at any time happy to fill you in um and the only other thing that i

[0:03:24] Trustee Evans (probable): have to say is we received an email from the trust uh the artist trust constituency about some free

[0:03:30] Trustee Evans (probable): webinar events that are coming and i'm just going to post this page um and i'll post it outside in

[0:03:36] Trustee Evans (probable): the end of the box so you can take a look at that if you want to go view any of those webinars that

[0:03:41] Trustee Evans (probable): are upcoming and that's that's all for my report thank

[0:03:46] Voice 11: you yes

[0:03:48] Voice 25: hi everyone happy to be here and

[0:03:53] Voice 25: I don't have much to report other than that you know everything's new for us and for me learning

[0:03:58] Voice 25: the ropes here learning the format we've been going through several trainings

[0:04:02] Voice 19: and

[0:04:07] Voice 25: As you probably know, I'm very into transparency and open communication, so that's kind of my interest, and I want to make sure that we can create that here.

[0:04:19] Voice 25: And so I want to just invite you to speak up when you have anything on your mind, and let us know, because we can't actually act on much, you know, like, that's why it's not my intent anyway, for me to come up with ideas.

[0:04:32] Voice 25: is I think that we should hear from you and hear what you have to say and if there's issues that

[0:04:37] Voice 25: you want to bring up that you have that's not on the table already please do so and if you have

[0:04:41] Voice 25: comments on anything that is on the agenda please speak up as well and my voice is

[0:04:50] Voice 25: cracking a little bit this morning um I'm not super formal so if you address me as trustee

[0:04:56] Voice 25: default, that's fine. But DAG is also fine. And I'll be very

[0:05:00] Voice 25: comfortable. So anyway. Thank you.

[0:05:03] Trustee Elliott: Wonderful. Thank you, DAG. I'm all for informality, if we can

[0:05:10] Trustee Elliott: do it. And if we feel comfortable with that, then by

[0:05:13] Trustee Elliott: all means, please call me Toby. Yes, I, I've jumped into a lot

[0:05:19] Trustee Elliott: of things as a newly elected vice chair, and I haven't been

[0:05:23] Trustee Elliott: been elected as a trustee before but I'm quite familiar with processes I was on our HAPC with

[0:05:31] Trustee Elliott: on Gabriela Island the housing Advisory Planning Commission very involved in collecting Community

[0:05:36] Trustee Elliott: feedback and engagement on different issues biodiversity housing and water so that's sort

[0:05:42] Trustee Elliott: of my experience but um and I've uh so I'm the liaison to the Conservancy board we've had two

[0:05:49] Trustee Elliott: two board meetings so far um one very significant donation recently was the donation of link island

[0:05:58] Trustee Elliott: in the gabriel the local trust area in its entirety it's about 25

[0:06:02] Trustee Elliott: hectares and uh it's a wonderful acquisition for the conservancy so we're very excited about that

[0:06:10] Trustee Elliott: and celebrated swift family and enamel a couple of weeks ago um i'm also on the regional planning

[0:06:15] Trustee Elliott: planning committee and we just held our first meeting on February 1 so if you want to look at

[0:06:20] Trustee Elliott: the uh it was quite a full agenda and um there's going to be lots happening in terms of strategizing

[0:06:28] Trustee Elliott: housing options and solutions sort of collecting the best of what we've learned and attempted over

[0:06:34] Trustee Elliott: the last 20 years in the different LTAs and putting all that information together so that

[0:06:39] Trustee Elliott: was a really exciting uh piece of work um i

[0:06:45] Trustee Elliott: don't know if you've got any questions

[0:06:48] Trustee Elliott: just email me um i do make it a point my my last name is two l's and two p's so

[0:06:55] Trustee Elliott: please if you're gonna email me make sure that those are both there so that i get your

[0:06:59] Trustee Elliott: correspondence um i just wanted to make a note about correspondence we do try to read everything

[0:07:07] Trustee Elliott: that comes in, you know, even late. The gentleman submitted something just now, but it really does

[0:07:15] Trustee Elliott: help if you can submit your correspondence or your letters in the notification period, and that way

[0:07:21] Trustee Elliott: it gets in the agenda and just helps us to keep track of everything. So that's one thing. And

[0:07:28] Trustee Elliott: I just wanted to chat about meeting decorum when we get to town hall, which is coming up next. I

[0:07:37] Trustee Elliott: directors do we no okay so that's so yeah so we're going to move on to town hall and questions

[0:07:45] Trustee Elliott: and sort of these three principles which you probably can't read it's a bit high up there

[0:07:52] Trustee Elliott: guide all of our meetings um and in the last four years uh as we've met you know online and

[0:08:00] Trustee Elliott: virtually in hybrid meetings we're still trying to maintain the same level of mutual respect

[0:08:05] Trustee Elliott: but cordiality and listening to one another.

[0:08:10] Trustee Elliott: So I'll just go through the, when you're addressing your LTC,

[0:08:14] Trustee Elliott: we ask that you direct your comments to the LTC and not to one another,

[0:08:19] Trustee Elliott: that you speak to issues and not to people or personalities.

[0:08:23] Trustee Elliott: Don't make it personal. Let's talk about the issues.

[0:08:26] Trustee Elliott: Speak to issues that are on the agenda for the meeting,

[0:08:31] Trustee Elliott: or if they're more broadly, you know, related to trust counsel,

[0:08:34] Trustee Elliott: So we'll certainly bring them up for consideration.

[0:08:37] Trustee Elliott: And if we're talking about an application later on in the meeting,

[0:08:42] Trustee Elliott: the first town hall is your opportunities to speak to that application.

[0:08:46] Trustee Elliott: Members of the public will not be able to speak up when trustees are talking to the applicant.

[0:08:52] Trustee Elliott: So just making that clear.

[0:08:55] Trustee Elliott: And yes, be clear, concise and respectful.

[0:08:57] Trustee Elliott: respectful. Every LTC seems to have different times for how long we can allow people to go on.

[0:09:05] Trustee Elliott: So we're going to try to keep it to, I imagine we've got a few folks who want, can I just get

[0:09:11] Trustee Elliott: a show of hands who might want to speak during town hall? We've got one, two, three, four, five,

[0:09:17] Trustee Elliott: six, seven, eight, nine, so 10-ish people. So if we're going to aim for 30 minutes,

[0:09:24] Trustee Elliott: could we say about three minutes per person? Does that sound fair? Yeah, okay.

[0:09:31] Trustee Elliott: I guess should we put a speaker's list together? Sure, would you like to do that? Yeah, I'll just

[0:09:37] Trustee Elliott: take a note of and if you could say your name clearly and maybe spell it if there's any

[0:09:43] Trustee Elliott: ambiguity that would help our minute taker. So let's open the town hall and just to show

[0:09:51] Trustee Elliott: hands again I guess we'll just start from left to right is that okay and sir what's your name

[0:09:55] Trustee Elliott: Rick

[0:09:56] Voice 17: Friesen 9876 canal road Rick

[0:09:59] Trustee Elliott: F-R-I-E

[0:10:01] Trustee Elliott: -S-E okay I'm just going to take names first and then

[0:10:04] Trustee Elliott: so who's sort of behind you anybody going this way yes ma'am

[0:10:10] Voice 6: it's Audrey Green but

[0:10:13] Voice 6: But if it's already spoken about, I won't have to say it.

[0:10:18] Voice 6: So I might opt out.

[0:10:20] Voice 6: Okay, no problem.

[0:10:23] Voice 4: Rebecca Egan.

[0:10:26] Voice 11: Rebecca, and how do you spell your last name?

[0:10:28] Voice 11: E-A-G-E-N.

[0:10:30] Voice 11: Okay.

[0:10:31] Voice 6: Liz Montague.

[0:10:32] Voice 11: Liz?

[0:10:33] Voice 11: Yes.

[0:10:33] Voice 6: Okay,

[0:10:34] Voice 11: Liz Montague, your former trustee.

[0:10:37] Voice 11: Yes.

[0:10:41] Voice 11: And next, anybody else?

[0:10:43] Voice 26: Gord Duncan. Gord

[0:10:45] Voice 11: Duncan, thank you.

[0:10:49] Voice 12: Robert Dill, like a dill pickle.

[0:10:52] Voice 9: Okay, thank you.

[0:10:55] Voice 9: Donna Spaulding and I have a letter from Jane, my own and the letter from Jane Perch

[0:11:01] Voice 9: because she didn't know that you were going to be able to

[0:11:07] Voice 9: make it so that they could speak. She may choose to do that herself. Okay, if she puts up her hand

[0:11:13] Voice 9: but then that's fine if not then i can okay provide her thank you

[0:11:17] Trustee Elliott: so diana or donna donna

[0:11:20] Trustee Elliott: donna d-o-n-n-a

[0:11:21] Voice 9: spalding okay

[0:11:23] Trustee Elliott: thank you anyone in the side sir

[0:11:26] Voice 12: paul petrie paul

[0:11:28] Voice 11: petrie thank you

[0:11:32] Voice 19: anyone else last calls well you'll have opportunity okay

[0:11:39] Trustee Elliott: there's no timer running

[0:11:48] Voice 17: Thanks very much, Rick Friesen, Canal Road, welcome our two new trustees, what we mentioned earlier.

[0:11:56] Voice 17: earlier.

[0:11:59] Voice 18: Okay, I'd like to say that our last four years have

[0:12:05] Voice 18: been rather fraught with

[0:12:06] Voice 18: controversy and peril. And if

[0:12:09] Voice 18: the trustees are unable to initiate, or unwilling to

[0:12:14] Voice 18: initiate things not from by themselves, not from the floor,

[0:12:17] Voice 18: I'd like to request that our trustees conduct a review of the

[0:12:21] Voice 18: the legislation that's been passed in the previous administration and perhaps take it

[0:12:29] Voice 18: to an advisory planning commission because it looked like most of the legislation was

[0:12:33] Voice 18: passed against the majority wishes of the south kansas residents that's done thank you

[0:12:45] Voice 11: Thank you, Mr. Creason.

[0:12:49] Voice 11: Audrey Green, would you

[0:12:50] Trustee Elliott: like to speak?

[0:12:51] Trustee Elliott: I'll pass at this time.

[0:12:53] Trustee Elliott: You'll

[0:12:53] Voice 6: pass at this time?

[0:12:54] Voice 6: I'll pass at this time.

[0:12:54] Trustee Elliott: Okay, thank you.

[0:12:56] Voice 9: Rebecca Egan?

[0:12:57] Voice 9: I'm going to wait for Liz to introduce her topic.

[0:13:01] Voice 6: Okay, sure.

[0:13:04] Voice 6: Okay, so I am addressing the SPVR TEP application for Castle Road.

[0:13:11] Voice 6: I serve as the President of the Strata Council at this moment.

[0:13:16] Voice 6: i'm also an adjacent owner to that property so wearing those two hats it was a surprise to see

[0:13:24] Voice 6: this reapplication after the original application was turned down at this time last year and with

[0:13:30] Voice 6: very short notice given to the strata owners we're once again having to send our letters to the ltc

[0:13:36] Voice 6: to register concerns and opposition notably some municipalities require strata corporation approval

[0:13:44] Voice 6: approval as a condition for obtaining a license for short-term vacation rentals the applicants

[0:13:50] Voice 6: have no agreement nor understanding with the strap owners and certainly no no approval the property

[0:13:56] Voice 6: is one of 28 strata lots and lies on a private road that is owned and maintained by all owners

[0:14:03] Voice 6: as part of the common property and 65 of the owners went on record at our most recent AGM

[0:14:12] Voice 6: opposing STVRs on Castle Road.

[0:14:16] Voice 6: Castle Road Council or Strata Council can provide trustees

[0:14:20] Voice 6: with the meeting minutes, including the record of that vote.

[0:14:24] Voice 6: With this reapplication, the same concerns exist regarding security,

[0:14:28] Voice 6: noise, privacy, fire danger, excessive water use,

[0:14:33] Voice 6: having a commercial use in a residential zone,

[0:14:36] Voice 6: operating an STVR by an absent owner,

[0:14:39] Voice 6: owner, with no guarantee that their rules will be followed. In addition, there are no

[0:14:45] Voice 6: guarantees that the conditions of the TUP will be followed. With bylaw enforcement so

[0:14:51] Voice 6: slow and ineffective, there really are no protections for the neighbourhood. Who monitors

[0:14:56] Voice 6: all the rules and conditions? As an adjacent property owner, I would be greatly affected.

[0:15:02] Voice 6: My peace of mind, sense of security, freedom from the burden of having to be vigilant, as unknown guests come and go any time of day or night.

[0:15:13] Voice 6: These are hugely significant impacts for nearby residents.

[0:15:18] Voice 6: Most Strata full-time residents have only one home, their Castle Road home.

[0:15:23] Voice 6: Many have built their homes and some long-term residents have been here for more than 20 years.

[0:15:30] Voice 6: We've invested in this quiet neighbourhood with the knowledge that bylaws regulate the conditions for home-based businesses.

[0:15:38] Voice 6: No changes that the applicants have made with this reapplication in any way mitigate these serious impacts.

[0:15:46] Voice 6: A permit to run an STVR as an absent owner in this context should not be granted.

[0:15:53] Voice 6: This application has already caused conflict in our normally peaceful neighbourhood.

[0:15:57] Voice 6: In itself, it creates a conflict of use, one that advantages a non-resident applicant over

[0:16:05] Voice 6: the interests of the majority of strata owners.

[0:16:08] Voice 6: A commercial use in a residential zone, the TUP would permit a usually prohibited use

[0:16:16] Voice 6: in the bylaws on home-based businesses.

[0:16:20] Voice 6: No applicant should expect to receive a TUP.

[0:16:23] Voice 6: It is a special permit that should be granted only when all the conditions on the ground are favourable.

[0:16:30] Voice 6: When all the potential harms and negative impacts for all of those affected have been considered and weighed.

[0:16:37] Voice 6: Because it occurs in a strata that overwhelmingly opposes it, that should be enough to warrant a refusal.

[0:16:45] Voice 6: Very recently, it has come to the attention of the Strata Council that two unresolved questions remain to be addressed in this application.

[0:16:52] Voice 6: application. One is that as a commercial operation, doesn't this application require a water

[0:16:59] Voice 6: license? And as a commercial operation and STVR, how will this use impact the Stratus

[0:17:07] Voice 6: governance? Until these two questions are answered, I feel it is premature to even consider

[0:17:13] Voice 6: the application. However, if the decision is to refuse the application, these questions

[0:17:19] Voice 6: are moved and in my view the application should be refused outright thank

[0:17:28] Voice 11: you miss montague she

[0:17:30] Voice 11: got um gordon duncan or did i miss um yeah i wouldn't mind going

[0:17:37] Voice 4: yeah so just a follow-up

[0:17:38] Voice 4: yeah absolutely let's say your name again yes hi everyone my name is rebecca egan i'm also

[0:17:44] Voice 4: an adjacent property owner on castle road um i just

[0:17:49] Voice 4: wanted to thank the trustees for their service

[0:17:51] Voice 4: and I appreciate your commitment to the South Pender community.

[0:17:55] Voice 4: And secondly, I'm looking over the meeting agenda,

[0:17:57] Voice 4: and I got very excited to see new strategic initiatives

[0:18:00] Voice 4: that I understand you could choose to explore.

[0:18:05] Voice 4: Specifically, I'm interested in the issues of affordable housing

[0:18:08] Voice 4: and groundwater sustainability,

[0:18:10] Voice 4: and I think others might also share those concerns.

[0:18:13] Voice 4: So I would urge you to maybe explore those issues.

[0:18:17] Voice 4: Okay, moving on.

[0:18:18] Voice 4: So this is in opposition to the TUP.

[0:18:21] Voice 4: application and I'd like to say that over the years I really enjoyed living in and working with

[0:18:27] Voice 4: and getting to know this community. I volunteer on the fire department and it's always great to

[0:18:32] Voice 4: meet other residents who volunteer and make a difference while serving our community.

[0:18:37] Voice 4: For the record again I'd like to oppose the TUP application as an absent owner commercial

[0:18:43] Voice 4: enterprise in a rural residential neighborhood. All of the issues as set out in my letter still

[0:18:50] Voice 4: still stand and remain unmitigated.

[0:18:53] Voice 4: But further to that, I'd like to reiterate some of the comments from a neighbor's letter here

[0:18:58] Voice 4: because they are hugely relevant.

[0:19:02] Voice 4: It was said that most will appreciate a significant difference between an absent STVR owner

[0:19:07] Voice 4: and the situations where residents have a secondary suite, an extra bedroom,

[0:19:12] Voice 4: or a cottage on the property that they rent out.

[0:19:15] Voice 4: This extra income helps committed residents financially while offering a world residential

[0:19:23] Voice 4: experience to visitors and retains a connection to the community by the homeowner being present.

[0:19:32] Voice 4: I understand that the LTC has the authority to grant the tub but has no authority to rescind it.

[0:19:38] Voice 4: Instead, the neighbours and the neighbourhood are left to deal with a lack of accountability

[0:19:43] Voice 4: and oversight.

[0:19:45] Voice 4: To be allowed, I would assert that there is no preserve and protect here, and ultimately

[0:19:51] Voice 4: the only one to benefit will be the applicant.

[0:19:54] Voice 4: I encourage the committee to deny outright the tough application on the grounds of the

[0:19:59] Voice 4: operation of a commercial owner-absent short-term vacation rental clearly conflicts with many

[0:20:06] Voice 4: of our land use values and vision statements of the OCPs, and that the neighbors overwhelmingly

[0:20:12] Voice 4: overwhelmingly oppose this commercial use and I'd just like to leave you with one thought here

[0:20:17] Voice 4: community over Commerce thank you

[0:20:25] Voice 11: Gordon Duncan Mr Duncan hi

[0:20:29] Voice 26: uh Gordy Duncan Canal Road um welcome to the new trustees and the hornet's

[0:20:34] Voice 26: nest um I would just like to speak directly more to the projects that you'll be discussing later

[0:20:43] Voice 26: later on and maybe looking and identifying what you're going to maybe be carrying on with one

[0:20:50] Voice 26: issue that is still outstanding and still come before us is bylaw 123 uh and I would like to

[0:20:59] Voice 22: um

[0:21:00] Trustee Elliott: so it hasn't

[0:21:02] Voice 22: been adopted yet and it's post-public hearing so the LTC can't receive

[0:21:05] Voice 22: new information without holding

[0:21:07] Voice 22: a new public hearing

[0:21:08] Voice 26: well I was surprised to see then that

[0:21:10] Voice 26: it was in the minutes it's referred to by staff and staff reports and referenced on a number of

[0:21:16] Voice 26: times so why again it's

[0:21:18] Voice 22: not that you just can't mention it they could they just can't receive

[0:21:22] Voice 22: new submissions on it so if you're going to speak to the content of the body no

[0:21:25] Voice 26: i'm asking that to

[0:21:28] Voice 26: stop it that you don't move forward with it

[0:21:31] Voice 22: that's a submission

[0:21:32] Voice 22: pardon that's a submission

[0:21:33] Voice 22: you're giving your submission okay

[0:21:36] Voice 26: so you're why did you refer why does the planner refer to it

[0:21:42] Voice 26: and use it as reference in one of the applications um

[0:21:46] Voice 22: because those that is part of the bylaw

[0:21:49] Voice 22: there's the guy but

[0:21:50] Voice 26: the bylaw is not

[0:21:51] Voice 22: passed and that's that's clearly outlined in the staff i'm

[0:21:54] Voice 26: not very clear at all i'm sorry i mean i didn't come with this in mind it

[0:21:59] Trustee Elliott: has not yet been adopted

[0:22:00] Trustee Elliott: I know it hasn't been, and

[0:22:02] Voice 26: that's why I was surprised to see it being referred a number of times by staff in staff reports.

[0:22:08] Voice 26: It shouldn't be a part of it. It's not a by-law.

[0:22:11] Trustee Elliott: Well, if the minutes are reflecting conversation from past meetings.

[0:22:15] Trustee Elliott: It's not minutes,

[0:22:15] Voice 26: it's a staff report.

[0:22:17] Trustee Elliott: Okay. Well, I'm sorry, we can't hear anymore.

[0:22:18] Trustee Elliott: Okay,

[0:22:19] Voice 26: well, so that was primarily what I wanted to talk about.

[0:22:24] Voice 26: Very surprising events that you tell me here.

[0:22:28] Voice 26: um and so some of the other ones and then including 122 i would like to see that reviewed

[0:22:35] Voice 26: as well and i think there's a suggestion that perhaps before you adopt some of these projects

[0:22:41] Voice 26: that maybe there's community information meeting to maybe hear what folks might be interested in so

[0:22:49] Voice 26: if you would do that that would be great thank you

[0:22:51] Trustee Elliott: thank you mr duncan and i'm my apologies i

[0:22:55] Trustee Elliott: am new at the job i was reminded to um remind the public that this is post um public hearing

[0:23:02] Trustee Elliott: so we can't hear any commentary on bylaw 20 122 so that's my 123. thank you new here

[0:23:13] Trustee Elliott: learning a lot on the learning curve uh mr dill robert dill thank

[0:23:19] Voice 12: you i want to speak a bit to

[0:23:21] Voice 12: the application for the house on Canal Road, the 5,000 square foot house. I moved to Pender

[0:23:30] Voice 12: 50 years ago, ended up in a pioneer home. It was about 1,500 square feet, had about

[0:23:37] Voice 12: 500 square feet of outside space, and it was one of the bigger homes on Pender at that

[0:23:43] Voice 12: time. So over the years, I've watched as houses have got bigger and bigger and bigger. A 5,000

[0:23:49] Voice 12: square foot home in my estimation is not part of our rural character and very environmentally

[0:23:56] Voice 12: it's going to take a lot more materials furnishing and heat to keep up the applicant has indicated

[0:24:03] Voice 12: they want a four-bedroom home i worked as an architect and one of the houses i was asked to

[0:24:10] Voice 12: do was in a national park one of the most restrictive building codes and we had a 16

[0:24:16] Voice 12: 16 foot height ceiling from floor to the top 434 square foot envelope and I was able to design a

[0:24:26] Voice 12: four-bedroom home in that amount of space so that's one-tenth of the space that is being asked

[0:24:33] Voice 12: I looked at the applicant's drawings could be done at 3500 square feet and first of all I wanted to

[0:24:39] Voice 12: say i compliment the design i think the look of the building is quite good um i took a look at it

[0:24:48] Voice 12: and i i looked at at the um drawings on the website for the meeting and i couldn't see a lot

[0:24:57] Voice 12: of it because it was pretty fuzzy but i could figure out

[0:25:00] Voice 19: and

[0:25:01] Voice 12: with um making some of the rooms

[0:25:03] Voice 12: a bit smaller and some of the function a little bit better, it could easily be done in 3500 square

[0:25:10] Voice 12: feet if the loft wasn't included. And I want to give an example. I looked at the master bedroom

[0:25:18] Voice 12: and ensuite 600 square feet and I thought that's a lot of space for a bedroom and ensuite. That is

[0:25:26] Voice 12: is more space than the four bedroom home

[0:25:29] Voice 12: I did in the National Park.

[0:25:33] Voice 12: So if the loft is important,

[0:25:37] Voice 12: then maybe the trustees could consider

[0:25:39] Voice 12: a 3,500 square foot home,

[0:25:42] Voice 12: plus the 750 square foot cabin size,

[0:25:46] Voice 12: put those together and put a restriction on the loft

[0:25:49] Voice 12: so that no cabin or other major buildings could be built.

[0:25:53] Voice 12: So that's just a suggestion.

[0:25:56] Voice 12: they put out as reasons that they have a daughter in university and a mother who also needs a caregiver, mothers in the 80s.

[0:26:05] Voice 12: By the time the building is built, neither of those people are likely to be around after five or 10 years.

[0:26:12] Voice 12: And so you're going to end up with a 5000 square foot home for two people.

[0:26:17] Voice 12: It makes no sense environmentally, economically or socially.

[0:26:21] Voice 12: I urge the trustees to reject the application, ask the applicants to redesign the building more in keeping with the real lifestyle.

[0:26:30] Voice 12: And if interested, I'm happy to sit down with them and work with the applicants to help sketch up an alternative.

[0:26:39] Voice 12: Thank you.

[0:26:40] Voice 11: Thank you, Mr. Dell.

[0:26:46] Voice 11: Donna Spaulding,

[0:26:47] Voice 9: um, have you an indication that Jane wants to speak on?

[0:26:52] Voice 9: There

[0:26:53] Trustee Elliott: is no one where Jane wanted to join online.

[0:26:58] Voice 9: She may not, she may not be there. She's in Mexico,

[0:27:01] Voice 9: so it may not have worked. So

[0:27:02] Voice 9: I'll start with Jane's submission on her behalf. Okay. Um, it's, it's quite brief. Um,

[0:27:08] Voice 9: She was hoping to be here, and obviously the remote idea is not working for her.

[0:27:15] Voice 9: So first, she would like to welcome the new LTC.

[0:27:18] Voice 9: We've been through a rough patch this term.

[0:27:20] Voice 9: I'm looking forward to working with the two new South Penner trustees who recognize that the community is equally important to the environment.

[0:27:27] Voice 9: I'd like to comment on the work plan.

[0:27:29] Voice 9: I know that staff report there is an option for trustees to consider the work plan at a separate meeting,

[0:27:36] Voice 9: and I would recommend that option, and that there be a provision for discussion with the community in developing this plan.

[0:27:42] Voice 9: There are many items on the current work plan that were not supported by the community.

[0:27:47] Voice 9: In a case in point, in the recent Land Use By-law changes, 122, which were very controversial and resulted in making numerous property owners non-conforming with respect to dwelling size and setbacks,

[0:28:01] Voice 9: We'd like to see our trustees revisit this bylaw and make this a priority on your work plan.

[0:28:09] Voice 9: For myself, welcome, and especially Toby, welcome to South Penn.

[0:28:16] Voice 9: Thank you. Good luck.

[0:28:22] Voice 9: So, a couple of my comments are similar to the ones that Jane made with regard to the work plan.

[0:28:26] Voice 9: i think it's very important to understand that this is um these are items that have come before

[0:28:32] Voice 9: us in the past um some of them with transparency some of them without transparency some of them

[0:28:38] Voice 9: without due consideration with um with the community so those things um need to that

[0:28:45] Voice 9: That needs to be reviewed, discussed, and in the traditional self-prender way, debated.

[0:28:53] Voice 9: So we'll go there.

[0:28:57] Voice 9: With regard to the development variance permit, you know, I think that here part of it is

[0:29:05] Voice 9: that these people have submitted an application on 3.3 acres in an area that is not visible

[0:29:14] Voice 9: to anybody else um i believe they have letters of support from their neighbors and additionally

[0:29:21] Voice 9: they are addressing all of the things that we said when we talked about reduction of house size

[0:29:29] Voice 9: that need to be addressed staying in your home accommodating people who your your parents all

[0:29:36] Voice 9: that kind of stuff wider hallways bigger rooms accessibility everything else so is it the

[0:29:44] Voice 9: right size i don't think that that's up to us to decide quite frankly

[0:29:48] Voice 9: that is up to the people who

[0:29:50] Voice 9: are addressing their own needs and what they feel those needs are and how they're going to

[0:29:56] Voice 9: to address them.

[0:29:57] Voice 9: So I would encourage

[0:30:00] Voice 9: encourage the LTC to consider this application on that basis and that basis alone. With regard to

[0:30:09] Voice 9: the STVR application, I'm not going to get into the yes, no, maybe so. I am a person who lives

[0:30:17] Voice 9: within the area that's impacted. Maybe, again, maybe this is something that needs to be revisited.

[0:30:26] Voice 9: how do maybe there are areas where we shouldn't have stvrs maybe that's the way we should be

[0:30:32] Voice 9: looking at it

[0:30:33] Voice 19: if

[0:30:34] Voice 9: it's a you know there aren't any good examples because you have them in magic lake

[0:30:39] Voice 9: so um but maybe that's maybe that's the way we need to to reconsider that um the idea that not

[0:30:47] Voice 9: having stvrs is completely in conflict in conflict with the province and regional promotion of the

[0:30:53] Voice 9: gulf islands is a place for tourism and it's almost impossible for the normal family to be

[0:31:00] Voice 9: able to afford to stay in the commercial options that we have available on south panda um review

[0:31:08] Voice 9: the changes um with regard to bylaw 122 i totally agree we

[0:31:13] Voice 9: need to sit down as a community and work

[0:31:15] Voice 9: through that one again there are a lot of um oh sorry one other thing on the stvr application

[0:31:20] Voice 9: It is not, the water storage is not representative of what our bylaw says, what they proposed.

[0:31:29] Voice 9: So I'll leave that with you.

[0:31:32] Voice 9: Read the application, read the bylaw.

[0:31:37] Voice 9: And I think that, oh, so bylaw 122.

[0:31:42] Voice 9: There were a number of places where the discussion was controversial.

[0:31:48] Voice 9: controversial. For myself, the controversy is around two areas where the community was never

[0:31:55] Voice 9: informed and never consulted. And those are the increase in water storage and why it was changed

[0:32:03] Voice 9: from rainwater to freshwater. Nobody, we didn't have that conversation. And the other one is the

[0:32:09] Voice 9: increase in the height restriction, which was done again without consultation to the community

[0:32:15] Voice 9: and without any consideration of the topography of this island and what people have to deal with

[0:32:24] Voice 9: when they buy a piece of property that's not to say that they can't deal with it but we need to

[0:32:29] Voice 9: be able to to um think about those rethink those things there's my notes thank you very much

[0:32:37] Voice 9: appreciate it thank you for your notes

[0:32:51] Voice 15: I look forward to working with all three of you in support of our community vision and

[0:32:59] Voice 15: our OCP and our roles in our OCP to preserve and protect and look forward to a good four

[0:33:08] Voice 15: year session and some positive outcomes i'm particularly interested in the conservation

[0:33:15] Voice 15: and protection of the point regional park which has suffered some degradation in recent years

[0:33:21] Voice 15: and there's moves afoot and i know that trustees will have one role in that process and other

[0:33:28] Voice 15: organizations will also have some um i guess the on the agenda the one thing that i'd like

[0:33:37] Voice 15: to comment on at this point is the tup application um to me um first and foremost the consideration

[0:33:48] Voice 15: for the trustees should be on the views of the residents and property owners uh in the castle

[0:33:55] Voice 15: road subdivision i'm very impressed with that group and the cohesion of that group in terms

[0:34:02] Voice 15: to look at this carefully and and coming out with a clear view of what the community finds acceptable

[0:34:10] Voice 15: with two-thirds of the people there and i think that has to be given high value the other element

[0:34:17] Voice 15: of that application that i think is important is um this is um a variance from our bylaws

[0:34:26] Voice 15: And I think the bar needs to be set very high when we move away from the bylaws to have a commercial operation within a residential area.

[0:34:36] Voice 15: I think that that's something we want to be careful about setting precedence on.

[0:34:40] Voice 15: And in my view, this case does not merit that kind of exception.

[0:34:48] Voice 15: and I support the community's general overview to deny that application, so thank you.

[0:34:57] Voice 11: Thank you, Mr. Petrie.

[0:35:02] Voice 11: Is there anybody else who wishes to speak?

[0:35:08] Voice 3: Spell it if there's...

[0:35:10] Voice 3: I'm Daphne Turkov.

[0:35:11] Voice 3: Okay.

[0:35:12] Voice 3: my common spelling yeah last name t-e-r space k-u-i-l-e um we are my husband and i are the

[0:35:25] Voice 3: ones who have applied for the dvp for our larger house size on canal road my husband's not here

[0:35:31] Voice 3: today because he is attending a medical appointment oh by the way i'm sorry welcome

[0:35:35] Voice 3: Welcome, all three of you.

[0:35:37] Voice 3: You're so shiny and spooky.

[0:35:41] Voice 3: Sorry about that.

[0:35:43] Voice 3: I know it's not all about you.

[0:35:46] Voice 3: So he's attending a medical appointment.

[0:35:49] Voice 3: We're both veterans.

[0:35:49] Voice 3: We're retired veterans.

[0:35:51] Voice 3: And we have sustained serious injuries during our military careers.

[0:35:54] Voice 3: And we have our good days.

[0:35:56] Voice 3: Like today, I can walk around and wear my little tiny kitten heels.

[0:36:00] Voice 3: And then there's days where I have trouble getting out of bed.

[0:36:03] Voice 3: And my husband literally has to help me get dressed.

[0:36:05] Voice 3: and i have to help them move around so sir i appreciate your offer for redrawing our home

[0:36:12] Voice 3: however it's not just one person with mobility issues in our family it's my husband myself my

[0:36:18] Voice 3: 82 year old mother-in-law who would have been here today but she had to have her foot amputated

[0:36:26] Voice 3: two days ago so she's literally in a hospital bed right now um she is in a wheelchair and will not

[0:36:34] Voice 3: out of that wheelchair so we have to have our wider hallways our wider doorways our wider

[0:36:41] Voice 3: staircase we have to put in that elevator now that we this is not a luxury item for us this

[0:36:49] Voice 3: is what we need to do i do stained glass i need my studio at one point in time i won't be able

[0:36:56] Voice 3: to do stained glass anymore but we're not ready to roll into the grave yet we want to live a life

[0:37:01] Voice 3: where our quality of life in our home is such that we're not restricted with our own access.

[0:37:11] Voice 3: There's days when my husband is using two canes to walk around, so the fact that

[0:37:18] Voice 3: somebody who does not live with us and does not know what we're going through right now

[0:37:23] Voice 3: with our physical limitations, I respect that you're not aware, you don't know us,

[0:37:28] Voice 3: but I ask that the committee takes into consideration the fact that we have these

[0:37:36] Voice 3: injuries my mother-in-law has these injuries we have four daughters we've got three grandsons

[0:37:42] Voice 3: we've got three spouses for our daughters when they come to our house our home which is very

[0:37:49] Voice 3: often the boys spend summers with us it is a busy full house we are a three-generational family

[0:37:58] Voice 3: and that is not going to change so we respectfully ask that you do consider our application so that

[0:38:07] Voice 3: we can have our family together enjoying this wonderful life here on pender

[0:38:12] Voice 21: well spoken

[0:38:17] Voice 11: there's somebody else in the back please state your name

[0:38:26] Voice 8: Thank you. I'm on gallon point road far away from either of the two applications. But I came here

[0:38:33] Voice 8: just to see today, how the process was going to work, especially with the application for the

[0:38:40] Voice 8: larger home. And I remember when this was going through when I was vocal against approving the

[0:38:47] Voice 8: the By-law 122 as it stood, I think it needed to be,

[0:38:51] Voice 8: it still needs to be reviewed.

[0:38:52] Voice 8: Sorry, welcome everybody.

[0:38:56] Voice 8: But I think it needs to be reviewed.

[0:38:59] Voice 8: But I remember being told many times,

[0:39:04] Voice 8: all anybody has to do to have their approval granted

[0:39:09] Voice 8: is to apply for, to make sure that they jump

[0:39:13] Voice 8: through all of the hoops.

[0:39:14] Voice 8: and my view my understanding of the hoops was all of the things about the

[0:39:22] Voice 8: design of the home that it was appropriate and and that they had to

[0:39:28] Voice 8: possibly satisfy some of the owners of the properties adjacent has to be

[0:39:34] Voice 8: considered not the people on Gallant Point Road not me not anybody else if

[0:39:40] Voice 8: that part as far as i knew was not going to be up for debate again um so i looked at this

[0:39:48] Voice 8: application i thought it was excellent i thought the design of the building was excellent i didn't

[0:39:53] Voice 8: see any problem with it at all and all i can think of is that there are three eight three and what is

[0:40:00] Voice 8: it a half acres there and if they were on two acres or you know they should be able to build

[0:40:08] Voice 8: that there are many one-acre properties around that have 2,500 square foot homes on them.

[0:40:13] Voice 8: To do that, you'll need to-

[0:40:15] Voice 8: Excuse me, sorry.

[0:40:19] Voice 8: That have 2,500 square foot homes on them.

[0:40:21] Voice 8: I think there are homes, I can't remember the application, 5,600 something like that.

[0:40:27] Voice 8: I don't think it's, we're here to debate any moral or ethical aspects

[0:40:34] Voice 8: of whether they should have that size home or not.

[0:40:37] Voice 8: if they can afford to build that size of home and they've jumped through the hoops

[0:40:42] Voice 8: i think that there shouldn't be a an issue with it i don't think it should be something that i

[0:40:47] Voice 8: should be able to even comment on the size of the home or anything about it the adjacent neighbors

[0:40:53] Voice 8: should have a very good reason uh if they are going to turn that or disapprove um that and

[0:41:01] Voice 8: it and then how that's what i want to know what happens here if um i don't know how many people

[0:41:07] Voice 8: the application is sent out to or the um i can't remember what you call that when you consult the

[0:41:12] Voice 8: neighbors uh how many it how many people does it take to turn it down and on what basis can someone

[0:41:19] Voice 8: turn down and so that's what i'm here for i'm not planning to build a larger home or anything i just

[0:41:24] Voice 8: want to know how this process is actually going to pan out if it's going to pan out the way that

[0:41:30] Voice 8: that the community was told it would pan out.

[0:41:33] Voice 8: So as far as I can see, they've jumped through the hoops.

[0:41:36] Voice 8: I wanna know how this works now.

[0:41:39] Voice 8: Okay, well, when we get to the application,

[0:41:42] Voice 8: we can speak

[0:41:42] Trustee Elliott: to that and have a conversation.

[0:41:46] Trustee Elliott: Yes, sir, could you state your name?

[0:41:48] Voice 14: Michael Saints here, last name is S-T,

[0:41:51] Voice 14: period space C-Y-R, on Connery Crescent.

[0:41:54] Voice 14: And I'm just gonna offer my support as well for that.

[0:41:58] Voice 14: It's a home that's being built on canal

[0:41:59] Voice 14: for all the reasons that donna said and that thing and the person has said um to me it makes sense

[0:42:06] Voice 14: and i have no issue with it whatsoever okay

[0:42:09] Voice 11: i'll speak to that second to that too

[0:42:12] Voice 11: madam chairman sir

[0:42:21] Voice 11: given

[0:42:22] Voice 21: the interest i wonder if it would be worth a straw poll

[0:42:26] Trustee Elliott: we have your name please lee

[0:42:28] Voice 21: pullen the

[0:42:29] Trustee Elliott: p

[0:42:30] Voice 21: -u-l-l-e-n um

[0:42:32] Trustee Elliott: i think for now if we can just

[0:42:34] Trustee Elliott: hear from the public your opinions and views if anybody wants to speak to it they're certainly

[0:42:38] Trustee Elliott: welcome to but i don't know if a straw poll is going to influence your trustees they're

[0:42:44] Trustee Elliott: taking into account those who come today who speak to it the letters that have been written

[0:42:48] Trustee Elliott: and the applications i

[0:42:50] Voice 21: beg to differ i think a straw poll might indicate to the trustees

[0:42:53] Voice 21: trustees of this audience who are in support of the house or not we

[0:42:58] Trustee Elliott: don't know if it would be

[0:43:00] Trustee Elliott: fair to the rest of the community who's not here in this room today if

[0:43:04] Voice 21: they're not here they're

[0:43:05] Voice 21: not interested I'm

[0:43:07] Trustee Elliott: not going to debate with you no I'm not going to do this drop hole

[0:43:10] Voice 21: that's fine

[0:43:11] Trustee Elliott: thank you for your suggestion um

[0:43:13] Voice 11: yes ma'am um speaking um the last trustees used to

[0:43:18] Voice 11: refer to conversations they had out of these meetings and give them a lot of weight i hope

[0:43:26] Voice 11: that doesn't happen now it should be here at the meeting if people are really interested they

[0:43:32] Voice 11: should be coming to me you know um but to have meetings over coffee and then those people don't

[0:43:41] Voice 11: come to the meetings uh

[0:43:44] Trustee Elliott: so just for the record your name is debbie frieser yes okay uh and your

[0:43:49] Trustee Elliott: question is whether trustees having conversations with members of the public or one another uh

[0:43:57] Voice 11: out of the meeting it was referred to so many times and and a lot of weight was given

[0:44:04] Voice 11: and hearing that and we came to the meeting i didn't even know if there really was a person

[0:44:09] Voice 11: that he had talked to, or if he was just pulling that out of his hat, because I didn't see the person, I didn't really know if it was true, and I didn't appreciate it.

[0:44:21] Trustee Evans (probable): For myself, I would strongly recommend if anyone has an opinion or a position that they would like to make clear, that they write a letter.

[0:44:33] Trustee Evans (probable): if you write a letter that is what will be given weight um anything that is in the public domain

[0:44:41] Trustee Evans (probable): will have weight anything that is done in private um for myself won't have as much weight

[0:44:51] Trustee Evans (probable): i can't say we'll have none but the recommendation is put it in writing let everyone see where the

[0:44:59] Trustee Evans (probable): position came from where the statements came from um and then it gets here exactly then there's full

[0:45:06] Trustee Evans (probable): transparency and i'm all about transparency but there may be an occasion where someone requires

[0:45:13] Trustee Evans (probable): anonymity and that's where i would have to figure out how that is handled and at this particular

[0:45:20] Trustee Evans (probable): moment in time i'm not entirely sure and the other thing that i would request is that anything that

[0:45:25] Trustee Evans (probable): sent to me I will want to share with the entire staff that's sitting at this table and I would

[0:45:33] Trustee Evans (probable): recommend that you send your emails to South Pender Island local trust committee it's a long

[0:45:40] Trustee Evans (probable): one at islandstrust.uc.ca and if you're not sure you can email any of us and we'll send you that

[0:45:46] Trustee Evans (probable): email so you have it correctly thank

[0:45:48] Voice 11: you thank

[0:45:49] Trustee Elliott: you for your question it's good questions thank

[0:45:53] Trustee Elliott: Thank you for that, yeah.

[0:45:53] Trustee Elliott: Putting things in writing definitely helps to indicate

[0:45:58] Trustee Elliott: and it really clarifies where you're coming from

[0:46:01] Trustee Elliott: as opposed to a conversation that can be subject

[0:46:03] Trustee Elliott: to the interpretation of the person you're talking to.

[0:46:07] Trustee Elliott: Go ahead, Dick.

[0:46:07] Voice 25: Yeah, thank you, I agree with what Christina said.

[0:46:11] Voice 25: My question, I guess, is what does that mean

[0:46:15] Voice 25: for a potential use of a straw poll?

[0:46:18] Voice 25: So at this point, I guess we just said,

[0:46:20] Voice 25: that's the avenue you should be using.

[0:46:22] Voice 25: perhaps there's somebody out there that doesn't didn't wasn't realizing that so maybe that would

[0:46:28] Voice 25: be easy to say straw poll was not appropriate but in the future i can't see a reason for not using

[0:46:33] Voice 25: the straw poll what does this mean

[0:46:36] Trustee Elliott: okay perhaps we could talk about that um yeah like i said i'm

[0:46:42] Trustee Elliott: new to the process um i don't want to tell your community how you want to have discussions um so

[0:46:49] Trustee Elliott: i hope that we can develop this as a sort of i

[0:46:52] Voice 20: think you just did you just did

[0:46:55] Voice 20: you told us that

[0:46:55] Voice 20: we can't have a straw poll i'm

[0:46:58] Trustee Elliott: willing to be correct if the will of the local trustees is

[0:47:01] Trustee Elliott: to hold a straw poll then we can do that

[0:47:05] Voice 21: excellent

[0:47:05] Voice 25: i would just want to say before we did that

[0:47:09] Voice 25: to me a straw poll does not mean a vote or not it just it's just information straw poll means

[0:47:16] Voice 25: it's informal it's indication and i would as opposed to that and i have no idea what

[0:47:24] Voice 25: so for

[0:47:26] Trustee Elliott: our recorder um whose name is sarah sugar i'm not really sure how to handle this

[0:47:32] Trustee Elliott: uh for the minutes of the meeting should we perhaps ask some advice is there a legislative

[0:47:38] Trustee Elliott: of clerk available available this is hard no no no all

[0:47:44] Voice 23: right if they want to basically survey

[0:47:50] Voice 23: people who are here but i think

[0:47:52] Voice 23: it's important to remember there's people who've written in

[0:47:55] Voice 23: those people can't be here today and there's always people who

[0:48:00] Voice 11: what is this either

[0:48:01] Voice 23: specifically and

[0:48:04] Trustee Elliott: this is was sort of my sensor it's not to disrespect

[0:48:08] Trustee Elliott: respect the people in the room it's that it's not inclusive to the rest of the community and the

[0:48:12] Trustee Elliott: avenues of correspondence are um are pretty strong and so we do encourage this but again i'll defer

[0:48:21] Trustee Elliott: to the wish of the local trustees if you want to do that in this case but what i'd like to do is

[0:48:26] Trustee Elliott: that we consider it not in front of a room of folks but we'll sort of make up our a policy of

[0:48:33] Trustee Elliott: how we'd like to do it

[0:48:34] Trustee Evans (probable): um i would actually recommend if we are that there there there

[0:48:40] Trustee Evans (probable): is a lot of things uh being brought forward and there is a suggestion that we hold a special

[0:48:46] Trustee Evans (probable): meeting to go over the work um going forward this is perhaps an other item that could be

[0:48:51] Trustee Evans (probable): added into that conversation and then we can have an open conversation and now that it's being

[0:48:58] Trustee Evans (probable): recorded and people can see that and it's going to be in the minutes that if other people are

[0:49:03] Trustee Evans (probable): interested in the process of how we move forward for south panda local trust committee regarding

[0:49:09] Trustee Evans (probable): straw polls which is a show of hands to show support or opposition it's it's not a vote

[0:49:15] Trustee Evans (probable): it's just a position in time with people present um so if if that is if that is something that is

[0:49:23] Trustee Evans (probable): desired then we can come up with how and when those things are done but i think in this meeting

[0:49:28] Trustee Evans (probable): in today it might not be appropriate because it hasn't been brought forward to the public and

[0:49:34] Trustee Evans (probable): given awareness to the public that this could be done right now that's a very good point

[0:49:41] Voice 11: yes i was just

[0:49:43] Voice 14: going to say i just offer as a suggestion with mike saints here from connery

[0:49:45] Voice 14: crescent is that um i'm not sure in a straw poll who is eligible to would be eligible to vote would

[0:49:53] Voice 14: that be anybody from irish columbia or would that be people that live on the island that's the only

[0:49:57] Voice 14: thing I would say that maybe when people are coming in that they would have to identify their

[0:50:00] Voice 14: eligibility yeah

[0:50:01] Trustee Elliott: this is not so that's

[0:50:02] Voice 14: all I say is a suggestion looking at it going forward

[0:50:04] Voice 14: thank

[0:50:05] Trustee Elliott: you trustee thank you for that okay last comment and then we'll deal with straw poll issue

[0:50:10] Trustee Elliott: and then we're going to close town hall if that's all right okay

[0:50:13] Voice 18: I've uh I've run and been president

[0:50:15] Voice 18: of union meetings and the purpose of a straw poll is like Christina said it's not a vote

[0:50:21] Voice 18: what it is is a mechanism for avoiding having everybody speak to or against a

[0:50:29] Voice 18: topic. It has no weight as far as or did have no weight in as far as voting or

[0:50:35] Voice 18: opinions. There's a mechanism for moving the meeting along to see if you if

[0:50:40] Voice 18: there's a consensus in one direction or another. Not a vote. Thank you. No legal

[0:50:46] Voice 18: ramifications and not recorded in the minutes thank

[0:50:49] Trustee Elliott: you for that and and

[0:50:52] Trustee Elliott: the points you brought up and and you as well this it because we're all new here um it's about

[0:51:00] Trustee Elliott: respecting a process but also creating a process that is respectful for one another and i want to

[0:51:05] Trustee Elliott: be respectful of your trustees that they not feel pressured to respond in the moment if they're not

[0:51:12] Trustee Elliott: really sure what they want to do so my preference uh would be not to conduct a straw poll because

[0:51:19] Trustee Elliott: i'm not really sure this is the the forum for it we've heard a lot of people who've spoken

[0:51:24] Trustee Elliott: for and against we've had a lot of correspondence so i'm comfortable in this but like i said i'll

[0:51:29] Trustee Elliott: defer to your local trustees and if they want to do that but then the conversation about process

[0:51:35] Trustee Elliott: that a special meeting would probably be a good idea.

[0:51:38] Trustee Evans (probable): I would rather not do it today,

[0:51:41] Trustee Evans (probable): just for respect of the other members of the community

[0:51:44] Trustee Evans (probable): that aren't here today.

[0:51:46] Trustee Evans (probable): And I'd rather discuss the process first

[0:51:48] Trustee Evans (probable): and allow that to be settled before we move ahead.

[0:51:52] Trustee Evans (probable): Thank you, Doug.

[0:51:53] Voice 25: Yeah, I'm okay with that.

[0:51:56] Voice 25: I want to see that discussion happen

[0:51:58] Voice 25: because to me it makes sense if we can reach a place

[0:52:01] Voice 25: where everybody's comfortable knowing

[0:52:02] Voice 25: knowing that we may use drop-offs as an indicator at some point very much like you were saying

[0:52:07] Voice 25: indication of how far from consensus may we be or is there 50 50 it just it's a reading of the room

[0:52:14] Voice 25: yeah I

[0:52:19] Trustee Elliott: hear you on that and I think this is a good conversation to start off process I believe

[0:52:24] Trustee Elliott: it was Diane or Donna Diana who brought up process and sort of or a lady back there and I did say

[0:52:31] Trustee Elliott: that was the last speaker but if

[0:52:33] Voice 15: you have small points since we're going to be eating over the

[0:52:36] Voice 15: lunch hour there are some oatmeal chocolate why

[0:52:40] Voice 19: didn't you say

[0:52:42] Voice 11: so first of all

[0:52:48] Voice 11: all

[0:52:49] Trustee Elliott: right um so having heard all these wonderful points thank you every person for um bringing your

[0:52:57] Trustee Elliott: comments and your information this is really really important to hear every everybody's

[0:53:02] Trustee Elliott: perspectives we may not all agree in the moment but we're going to learn a lot through the process

[0:53:07] Trustee Elliott: so thanks for your comments i'm going to close town hall there is another opportunity to speak

[0:53:13] Trustee Elliott: and um we have a second town hall do you not yes about 1 15 just before we dash out the door for

[0:53:20] Trustee Elliott: the ferry. So we're going to move on. Sorry, didn't hear

[0:53:27] Trustee Elliott: anything else.

[0:53:28] Voice 11: Like a horn horn.

[0:53:30] Trustee Elliott: Okay. The

[0:53:32] Voice 11: end of the town. The

[0:53:34] Trustee Elliott: gavel. Nothing for the community information meeting, public

[0:53:38] Trustee Elliott: hearing. And so we get to the minute. Trust Committee minutes

[0:53:44] Trustee Elliott: from November 4. That's just for information. They've already

[0:53:48] Trustee Elliott: already been adopted um section 26 resolutions without meeting does anybody need clarifications

[0:53:54] Trustee Elliott: on what resolutions without meeting are typically um sort of uh ledges the things that we because

[0:54:04] Trustee Elliott: your meetings happen sort of along gaps in between them if we have to deal with a bit

[0:54:08] Trustee Elliott: of business the islands trust has the unique distinction of being the only body in the

[0:54:14] Trustee Elliott: province without authority to conduct votes by email and they're brought up in a log so did you

[0:54:23] Trustee Elliott: want to speak to

[0:54:23] Voice 5: that one yes please um so one item that i just wanted to make the community

[0:54:29] Voice 5: community aware of is there was a referral from the alc that was received by the local trust

[0:54:37] Voice 5: committee and this is a property that they were in the process of living in one house while they'll

[0:54:43] Voice 5: they'll build a second house and then after that they want to decommission the older house

[0:54:48] Voice 5: I complied with Island's trust land use bylaw the OCP and the CRD were okay with it but it

[0:54:58] Voice 5: the ALC needed to give permission so this is a

[0:55:02] Voice 5: referral process it was very straightforward

[0:55:05] Voice 5: the applicant was certainly in a rush they wanted to get their application back to the

[0:55:10] Voice 5: alc as quickly as possible so the ltc decided to um to move forward with this application by

[0:55:18] Voice 5: rwm just want to mention that thank

[0:55:21] Trustee Elliott: you doctor uh there's no minutes from the advisory planning

[0:55:26] Trustee Elliott: commission um because we

[0:55:30] Voice 19: don't have one

[0:55:31] Trustee Elliott: yet we have

[0:55:33] Trustee Elliott: added that to our business however so that's

[0:55:36] Trustee Elliott: good and follow-up action list uh page 11 and you're following your agendas um

[0:55:46] Trustee Elliott: robert sure anything from here

[0:55:48] Voice 22: so for those who aren't regular attendees a follow-up action list

[0:55:52] Voice 22: is just a log or a report that um indicates the status of uh direction the local trust

[0:56:00] Voice 22: community has given at a previous meeting and so these are items actually from november 4th

[0:56:05] Voice 22: And there's three of them and they were all great.

[0:56:10] Trustee Elliott: That's the shortest follow up action list I've ever seen.

[0:56:15] Trustee Elliott: Okay.

[0:56:21] Voice 8: Delegations.

[0:56:22] Voice 8: we don't have any allegations

[0:56:26] Voice 8: so

[0:56:30] Trustee Elliott: correspondence um we've received quite a few pieces of correspondence and like i

[0:56:36] Trustee Elliott: mentioned before actually i don't know if you've seen this one from jane first

[0:56:40] Trustee Elliott: and donna scalding and the

[0:56:43] Trustee Elliott: tup as well and so this is it's a bit difficult for your trustees to

[0:56:49] Trustee Elliott: receive late items of correspondence i understand it does happen every ltc seems to have a different

[0:56:56] Trustee Elliott: time frame for how late is late uh and that may be one of the process things that we talk about

[0:57:02] Trustee Elliott: because it just gets a little bit logistically difficult you've seen that one okay

[0:57:08] Voice 5: but all

[0:57:10] Trustee Elliott: correspondence is read by your um your local trust committee um anything to do with applications or

[0:57:19] Trustee Elliott: current applications is posted to the website so if you can get your correspondence within

[0:57:23] Trustee Elliott: the notification period then the members of the community can read it uh if it comes in late it

[0:57:28] Trustee Elliott: won't necessarily be posted to the website all right i'm going to take a break at some point

[0:57:35] Trustee Elliott: when do you typically want to take a break not really no

[0:57:41] Voice 19: please do it

[0:58:04] Trustee Elliott: there you go two minute grab a cookie recess get up turn around a few times

[0:58:09] Trustee Elliott: and

[0:58:09] Voice 19: then we'll dive into applications okay

[0:58:13] Trustee Elliott: myself okay everyone thank you we'll come back to the

[0:58:16] Trustee Elliott: regular order of business following our if you're following in your agendas we're on page 12.

[0:58:25] Trustee Elliott: i'm dealing with the development variance permit for 9825 canal road sbdp 2023.1

[0:58:36] Trustee Elliott: purpose of the report is to consider a development variance permit to increase the maximum floor area

[0:58:40] Trustee Elliott: of a proposed dwelling unit so

[0:58:44] Voice 11: i'll ask the i'll ask robert i'll

[0:58:47] Voice 5: sorry yeah i'll go for it thank

[0:58:49] Voice 5: you uh so this is an application for a development variance permit we also call it a dvp for short

[0:58:58] Voice 5: to increase the maximum floor area for a proposed dwelling unit proposed house the current land use

[0:59:04] Voice 5: bylaw for this particular zone and size of lot um states that the house cannot be bigger than 325

[0:59:13] Voice 5: square meters and that's 3 500 square feet so the proposal is the applicants are asking to increase

[0:59:20] Voice 5: that floor area to 530 square meters and that's just over 5 700 square feet um the proposed

[0:59:30] Voice 5: The proposed dwelling is a two-storey structure, multiple bedrooms, studio space, office, as well as features to facilitate an elderly parent with mobility issues and also living space for their caregiver.

[0:59:48] Voice 5: There's also space for other family members to stay in the home, so this is a multi-generational dwelling unit.

[0:59:54] Voice 5: The house also includes design features to accommodate the mobile.

[1:00:00] Voice 5: issues. It's wider doorways, wider stairs, as well as a larger garage to assist with unloading

[1:00:09] Voice 5: and unloading. So the property is over three acres in size. It's very heavily wooded.

[1:00:16] Voice 5: You can't actually see the building site from the road or from the two neighboring properties.

[1:00:23] Voice 5: The houses, I believe, are about 200 meters away. So you can't actually see the proposed

[1:00:28] Voice 5: proposed dwelling unit from the neighboring houses and there is a it's a bare land strata

[1:00:33] Voice 5: with a driveway easement up to the proposed building area and the site is the site is

[1:00:40] Voice 5: currently cleared in preparation for the issuance of the dvp which would then lead to the issuance

[1:00:45] Voice 5: of the building permit sorry as we know um the ltc is still waiting for minister's approval

[1:00:59] Voice 5: approval of proposed bylaw 123 in anticipation of that bylaw approval I have prepared a checklist

[1:01:09] Voice 5: document that would be used for future applications to incorporate the building design and citing

[1:01:16] Voice 5: guidelines although since they're not adopted this application did not have to take those into

[1:01:20] Voice 5: consideration although the proposal actually did address a number one number of those guidelines

[1:01:25] Voice 5: lines, and those are included in the staff report. So in terms of impacts on the neighboring

[1:01:30] Voice 5: properties, as I mentioned, they're pretty minimal, given the size of the lot, also the

[1:01:35] Voice 5: location of the billable area, and the thick vegetation of the property. We received, I want

[1:01:43] Voice 5: to say, three letters of support, maybe, well, and we heard from multiple members in the room.

[1:01:50] Voice 5: So there is an overwhelming amount of support for this application. So staff have provided a

[1:01:56] Voice 5: recommendation to approve the development variance permit based on the rationale that the variance is

[1:02:02] Voice 5: reasonable and the increased floor area would facilitate a family to live together and also

[1:02:07] Voice 5: to age in place and the impacts on the neighboring properties are minimal as well so on page

[1:02:15] Voice 5: 12 of the agenda is the recommendation to approve the ltc also has other options laid out on page

[1:02:23] Voice 5: page 17 of the agenda that is to either request further information from the applicant or another

[1:02:30] Voice 5: option is to deny the application thank you thank

[1:02:34] Trustee Elliott: you Kim sir we can't pick any comments at this

[1:02:38] Trustee Elliott: time thank you this is for your trustees to um discuss so uh in order to have discussion do you

[1:02:48] Trustee Elliott: want to move a motion um and then we can discuss it and have a vote sure or we can discuss ahead

[1:02:55] Trustee Elliott: of time it

[1:02:55] Voice 11: doesn't really matter um sure yes

[1:03:04] Voice 23: um you may want to just ask with the applicant oh

[1:03:07] Voice 23: thank you

[1:03:08] Voice 23: comments to make thank you robert does the applicant wish to speak um just be

[1:03:13] Trustee Elliott: quite briefly yes

[1:03:16] Voice 3: 9825 canal road um we um as a family have designed this home working together

[1:03:28] Voice 3: and i appreciate that my mother-in-law is elderly and that i will eventually die as well

[1:03:36] Voice 3: i think it was kind of inappropriate to suggest that well we're not going to be around that long

[1:03:43] Voice 3: so why do we need a house that big here quite

[1:03:46] Voice 3: frankly anybody who's complaining against it is

[1:03:49] Voice 3: also not going to be around very long

[1:03:56] Voice 3: over you but that being said uh we are not multi-millionaires we were former federal

[1:04:04] Voice 3: public servants and municipal public servants so i can guarantee you right now that we're not

[1:04:12] Voice 3: going to be going out and doing all sorts of flashy stuff that's not our intent the only

[1:04:17] Voice 3: thing we want to do is accommodate our family and welcome them as well into this community

[1:04:25] Voice 3: thank you mr do

[1:04:32] Voice 11: you want me to cover the motion then well we

[1:04:36] Trustee Elliott: can have discussion with

[1:04:37] Trustee Elliott: no um i was hasty there okay we can just discuss the application and then if you're when you're

[1:04:44] Trustee Elliott: comfortable I'll let you go first sure

[1:04:48] Voice 25: if you want yeah so this is always difficult when you

[1:04:55] Voice 25: have you're faced with making decisions where somebody wants one thing and somebody else wants

[1:04:59] Voice 25: another thing and there's probably reasons for both sides and so that means somebody's gonna

[1:05:03] Voice 25: be unhappy with whatever decision is made and so that's our job and so I'm taking note of

[1:05:12] Voice 25: of the number of supportive comments that have been made

[1:05:16] Voice 25: and the points that have been made in that,

[1:05:18] Voice 25: regarding the size of the lot, the privacy of the lot,

[1:05:24] Voice 25: it's not affecting the neighbors,

[1:05:27] Voice 25: the size of it and so on.

[1:05:31] Voice 25: And the use, the purpose for it.

[1:05:34] Voice 25: And I went out and visited there and had a look at the lot.

[1:05:37] Voice 25: So I'm familiar with the layout.

[1:05:39] Voice 25: out I saw that you know a minimum amount of trees were cut down to prepare the lot for the house

[1:05:49] Voice 25: my feeling on the correctness or the right or the appropriateness of the trust deciding on

[1:06:03] Voice 25: house size is that we all have preferences for for house size you know we somebody wants a small

[1:06:12] Voice 25: house somebody wants a medium house somebody wants a big house those are personal needs and

[1:06:18] Voice 25: personal choices and we i don't feel like we have to agree on that and we can't argue about if

[1:06:25] Voice 25: somebody's right in their choice or not that's really going beyond in my view what we should

[1:06:31] Voice 25: be considering we should be considering things that isn't causing harm is it working against

[1:06:38] Voice 25: the mandate of the trust to protect the environment and so on. There is some argument

[1:06:44] Voice 25: that you're using more building materials but then there's also the argument that newer houses are

[1:06:50] Voice 25: better built and use less heating resources and so on. So I feel like it's not our business

[1:07:00] Voice 25: to overly concern ourselves with the size and I don't see the connection between the size of a

[1:07:06] Voice 25: house or the height with the protection of our environment i think there's other issues that

[1:07:12] Voice 25: we should be asking and looking at uh for that so i yeah that's just my feeling at this point

[1:07:20] Voice 25: is that what i'm supposed to be doing here

[1:07:23] Voice 25: discussing

[1:07:24] Trustee Elliott: the merits of the application remember this is your business meeting

[1:07:28] Trustee Elliott: so don't worry about the public you're just you've got you've heard all the information no offense

[1:07:36] Trustee Elliott: Okay,

[1:07:37] Trustee Evans (probable): from my perspective, I've also visited the site, and as Doug said, it has been carefully

[1:07:44] Trustee Evans (probable): considered with the environment in mind.

[1:07:47] Trustee Evans (probable): Yes, it is a larger house, however, the design also incorporates having the studio put above

[1:07:54] Trustee Evans (probable): the garage instead of a separate building, which would involve additional environmental

[1:07:59] Trustee Evans (probable): impact.

[1:07:59] Trustee Evans (probable): have so I think a lot of thought has been put into this to minimize the environmental impact

[1:08:07] Trustee Evans (probable): and again there are familial issues that I don't have to live with so I'm not in a position to say

[1:08:15] Trustee Evans (probable): that you can or cannot have what you're requesting it's more the amount of thought that's gone into

[1:08:24] Trustee Evans (probable): to it. And I believe that the reasons provided for having a

[1:08:30] Trustee Evans (probable): larger house is valid. And as I remember, this design was

[1:08:39] Trustee Evans (probable): completed prior to this bylaw coming into effect as well. So

[1:08:45] Trustee Evans (probable): based on that, and having built my own house in the past, I know

[1:08:49] Trustee Evans (probable): how much time, money, and years of your life go into that. So

[1:08:54] Trustee Evans (probable): um I I feel it's been satisfied okay

[1:09:02] Trustee Elliott: um I was very thankful that we did have a little bit of

[1:09:07] Trustee Elliott: time to so I got to see the site as well and yeah my overriding concern would be is the ecological

[1:09:15] Trustee Elliott: integrity um protect as much as possible so um it's it was pretty clear to me that the

[1:09:24] Trustee Elliott: siding at where they do next to the driveway and at that high point is going to cause the

[1:09:30] Trustee Elliott: least amount of disturbance. And as you stated, clustering and keeping sort of everything

[1:09:36] Trustee Elliott: contained within one unit definitely helps decrease the overall footprint, although the

[1:09:44] Trustee Elliott: size is over what your recently passed bylaw will allow um so yeah anything to add planners that we

[1:09:56] Trustee Elliott: know

[1:09:56] Voice 22: um happy to answer questions if the trustees have questions and um sometimes trustees might

[1:10:02] Voice 22: have questions

[1:10:02] Voice 23: of the applicant have

[1:10:04] Voice 21: the motion put it on the floor um

[1:10:07] Trustee Elliott: actually kim i really

[1:10:09] Trustee Elliott: appreciated laying out this um checklist that you did it does help sort of clarify where things

[1:10:17] Trustee Elliott: line up or or not so that was a nice bit of work what page that's page 30. um so this was

[1:10:26] Trustee Elliott: you know if bylaw 22 would be 122 oh

[1:10:29] Trustee Elliott: sorry lost in the numbers but the building design exciting

[1:10:35] Trustee Elliott: citing guidelines so can you drew that up these guidelines are not they're like they're just a

[1:10:42] Trustee Elliott: guideline they're

[1:10:43] Voice 22: guidelines that might not work to be adopted they're still guidelines at this

[1:10:46] Voice 22: point they're guidelines that

[1:10:48] Voice 23: are proposed okay

[1:10:49] Voice 11: great

[1:10:51] Voice 19: it seems

[1:10:58] Trustee Elliott: to me this is a case of weighing

[1:10:59] Trustee Elliott: out you know benefits versus impact and i think there was a member of the public that said you

[1:11:07] Trustee Elliott: know the neighbors really would have the strongest sense of of if they're going to be impacted or not

[1:11:13] Trustee Elliott: so that was something i was thinking about as well yeah

[1:11:17] Trustee Evans (probable): we didn't get i haven't seen any letters of

[1:11:20] Trustee Evans (probable): complaint or opposition from the neighbors no so um in that case can i go ahead and put motion on

[1:11:27] Trustee Evans (probable): i move that the south pender island local trust committee approved the issuance of the

[1:11:35] Trustee Evans (probable): of the Development Variance Permit Application, SP-DVP-2023.1.

[1:11:43] Trustee Elliott: Do I have a seconder?

[1:11:45] Trustee Elliott: I'll second.

[1:11:47] Trustee Elliott: I'll take seconds.

[1:11:48] Trustee Elliott: Any discussion?

[1:11:52] Trustee Elliott: Okay, I'll call for the vote.

[1:11:54] Trustee Elliott: All those in favour?

[1:11:57] Trustee Elliott: That is carried.

[1:11:59] Trustee Elliott: I'm first.

[1:12:03] Trustee Elliott: Congratulations.

[1:12:05] Trustee Elliott: Welcome to the community.

[1:12:13] Trustee Elliott: all right thank you everyone for your input comments and your very thoughtful

[1:12:18] Trustee Elliott: debate so moving on to item 13.2 uh the sp tup 2022.1 ellis uh we have seen this come before

[1:12:32] Trustee Elliott: the trust committee well not us but the previous trust committee and so it's returning for a second

[1:12:38] Trustee Elliott: of time so page 44 if you're in your agendas and uh yes

[1:12:43] Voice 5: thank you i will speak to this

[1:12:46] Voice 5: anticipated application uh this application is for a temporary lease permit which we also call

[1:12:53] Voice 5: a tup or top and it is uh to permit a short-term vacation rental use or an stdr within an existing

[1:13:03] Voice 5: sting 450 square foot house it's a one bedroom dwelling and it's located on castle road

[1:13:13] Voice 5: this application was brought to the previous trustees last year around this time

[1:13:20] Voice 5: at that time the proposal was a maximum of four guests and as we know generated a fair

[1:13:25] Voice 5: amount of correspondence in support and also not in support so at that time the trustees of that

[1:13:33] Voice 5: last year decided to deny the application and hoped that the neighbor or the applicant would

[1:13:40] Voice 5: address the neighboring the neighbor's concerns and also try to mitigate efforts

[1:13:48] Voice 5: put mitigated efforts in place so the applicant has now reapplied for a stvr tup stvr

[1:13:57] Voice 5: and has amended their application the first point is they're reducing the number of guests from

[1:14:04] Voice 5: four adults to two adults and potentially two children and this reinforces the intent of only

[1:14:12] Voice 5: renting to one one party they installed a privacy screening deer fence along the western and eastern

[1:14:20] Voice 5: and hotlines and also they installed a 1200 12 000 liter cistern which is connected to the

[1:14:30] Voice 5: water system to provide a secondary water source store water source and storage during the summer

[1:14:36] Voice 5: so the current residential use of the property conforms with zoning as this is a commercial stvr

[1:14:46] Voice 5: use it doesn't conform with the zoning regulations therefore they had to apply to for a tup

[1:14:56] Voice 5: when reviewing temporary use permits and there are guidelines in the official community plan

[1:15:02] Voice 5: and staff have attached a checklist addressing how the application has either complied or not

[1:15:09] Voice 5: complied with those guidelines one of the items is groundwater use so there is a potential for

[1:15:16] Voice 5: or increased water use resulting

[1:15:18] Voice 5: from the short-term vacation use.

[1:15:21] Voice 5: And the dwelling and proposed guest capacity

[1:15:24] Voice 5: are still both small,

[1:15:27] Voice 5: so it could be certainly less

[1:15:29] Voice 5: than a full-time residential use.

[1:15:33] Voice 5: To address this though, as I mentioned,

[1:15:35] Voice 5: the applicant installed a 12,000-liter cistern

[1:15:41] Voice 5: on the property.

[1:15:42] Voice 5: And I've also included a condition in the draft permit

[1:15:45] Voice 5: that states that they need to retain these cisterns which equal to a capacity of about 14 000 meters

[1:15:53] Voice 5: um there certainly is as we've heard some potential um impacts to the surrounding and the

[1:16:00] Voice 5: direct neighbors and also to the community and those could be noise from the guests also

[1:16:05] Voice 5: potential nuisance it could potentially change the neighborhood character there could be in increased

[1:16:12] Voice 5: increased traffic as well um to address some of these concerns staff did recommend on page one of

[1:16:20] Voice 5: the staff report to reduce the number of days the stbr could be in use from May 1st to September 30th

[1:16:27] Voice 5: to 60 days although hearing about the the concerns the neighbors still have the LTC may want to

[1:16:35] Voice 5: consider reducing that further potentially to 30 days. The LTC

[1:16:43] Voice 5: also has an option to issue the permit for a three year maximum.

[1:16:48] Voice 5: You also have an option to reduce that time period to

[1:16:51] Voice 5: either one year or two years. So that's an option the LTC could

[1:16:55] Voice 5: consider. In terms of consultation, we certainly heard

[1:17:00] Voice 5: from a number of um neighbors and also the community some in support and but there is

[1:17:08] Voice 5: an overwhelming amount of people who are not in support of the application so the ltc should

[1:17:13] Voice 5: certainly take that into consideration when you're deciding on on the outcome of this tup

[1:17:19] Voice 5: so when staff drafted the staff report it was based on the comments received at that time

[1:17:27] Voice 5: and so the recommendation by staff is to first amend the draft tup by reducing the number of

[1:17:35] Voice 5: days from may 1st to september 30th from 90 days to 60 days as i mentioned the ltc could certainly

[1:17:42] Voice 5: reduce that further and the second recommendation was to approve the uh the amended tup there all

[1:17:49] Voice 5: are also alternatives the ltc may want to consider considering the amount of correspondence we've

[1:17:55] Voice 5: received in the last week one of those is to request for further information from the applicant

[1:18:01] Voice 5: the second is to issue the permit as drafted the third is to add additional conditions

[1:18:08] Voice 5: on the stdr use and the fourth is to deny the application um so i'm just going to leave it at

[1:18:15] Voice 5: that the applicant is actually um joining us through zoom and so um you may want to turn

[1:18:22] Voice 5: it to the applicant if they have any further comments or if the ltc has questions for the

[1:18:26] Voice 5: applicant that's

[1:18:28] Trustee Elliott: great thank you so much kim uh so yes hi catherine and andrew is that right

[1:18:35] Trustee Elliott: catherine ellis that's us okay so we can hear you and your trustees can see you on video that's all

[1:18:42] Voice 13: right

[1:18:42] Trustee Elliott: yeah so would you like to speak to this amazing

[1:18:46] Voice 13: well thank you all for your time and

[1:18:48] Voice 13: for all the members of the community that could be there and we're very sorry we can't be there

[1:18:52] Voice 13: in person today but we're definitely there in spirit um i'm grateful for everyone's feedback

[1:18:57] Voice 13: and to have heard the concerns and had the opportunity to present our permit again with

[1:19:02] Voice 13: the changes um first and foremost to kim and robert thank you very much for all your hard

[1:19:08] Voice 13: work we know that it takes a lot of effort and skills to go go through everything and we

[1:19:12] Voice 13: appreciate that um and to the trustees for all of your efforts um and so i i made a video this

[1:19:19] Voice 13: morning and i apologize i don't have my notes in front of me now um but i think the biggest

[1:19:23] Voice 13: element that we just want to communicate through is that we really do as discussed with the other

[1:19:29] Voice 13: application in relation to the square footage and being able to all be together and be in the

[1:19:33] Voice 13: community we really do want to be a part of the community we really do as time allows start to

[1:19:40] Voice 13: transition to full-time residency over on pender we do not plan to bring their earnings away from

[1:19:46] Voice 13: the island we plan to utilize for their services and to continue to develop our our home and

[1:19:51] Voice 13: property um and the main reason for application is we wanted to make sure we were following rules

[1:19:56] Voice 13: um and to ensure that we were obtaining the necessary permits through the parties at b

[1:20:01] Voice 13: we do know that with an stvr permit there are a lot of feelings and sentiments

[1:20:06] Voice 13: especially when it comes to short-term rentals and accessibility to housing

[1:20:11] Voice 13: But due to the square footage of our home and the mentions by Kim prior, our home is small, and it's very special, and it doesn't fully suit a lot of families in relation to the cost of the rental on the basis of full-time residency there.

[1:20:31] Voice 13: We have gone to the water systems as discussed, so I won't take up further time on that, but we are excited to hopefully move forward.

[1:20:41] Voice 13: Our goal is, as mentioned by Kim and our discussions with the trustees and with our community,

[1:20:46] Voice 13: we've tried to have have been that we are aiming towards single or couple travelers looking for an ecologically conscious opportunity.

[1:20:56] Voice 13: opportunity as Audrey's points had made out earlier that the majority of units available for

[1:21:00] Voice 13: rent on South Pender and even on the North Penders are quite costly and because our dwelling is

[1:21:06] Voice 13: smaller and because our location is smaller and unique we have the ability to offer a favorable

[1:21:12] Voice 13: and attractive unit with the hopes of longer term stays of weeks to months at a time. Our goal isn't

[1:21:19] Voice 13: to have a revolving door and our hopes is to be there as much as possible and as our son

[1:21:24] Voice 13: moves towards graduation to move there full-time um so we really appreciate everyone's consideration

[1:21:30] Voice 13: and thoughts and the efforts that have gone in by robin and we'd be happy to answer any questions

[1:21:34] Voice 13: anything to add andrew no

[1:21:37] Voice 1: it's our sentiment and we appreciate the consideration and looking

[1:21:42] Voice 1: forward to to being there like next weekend is our plan so excited to be back on the islands and

[1:21:48] Voice 1: enjoying things over there as well

[1:21:49] Voice 13: and and just to comment on two of the elements that came up in the

[1:21:52] Voice 13: town hall if i'm am i allowed to comment on them just to to address them okay so they've already

[1:21:58] Voice 13: been addressed directly um with the trustees following the correspondence received yesterday

[1:22:03] Voice 13: from um two residents um and and and i just want to make note that that we do hear you um last year

[1:22:09] Voice 13: i did um issue responses to every um letter that was received and and made common and brought it

[1:22:15] Voice 13: into our changes and we did the same again this year so they will be available on the forum if

[1:22:19] Voice 13: if able secondary to that we did research and speak with bc front desk and with the water

[1:22:27] Voice 13: rights provisions and we do not need a commercial license and have received formal confirmation of

[1:22:32] Voice 13: that or registration of the well secondary to that we did obtain confirmation in relation to

[1:22:39] Voice 13: commercial use of the road as the road can be used by any residential use which because the use would

[1:22:46] Voice 13: be residential although considered a commercial use for permitting it wouldn't be used for the

[1:22:51] Voice 13: operation of a business back and forward um and because of that there's no further insurance

[1:22:57] Voice 13: provisions required and we have obtained that in writing and forward that on as well

[1:23:02] Voice 13: so we have to our best of our ability this week address some of those concerns um and just to

[1:23:06] Voice 13: make mention finally i i wasn't aware of the the unrest by a few of the neighbors in relation to

[1:23:13] Voice 13: the fencing choice um and we are working that depending financially we did invest over 50 000

[1:23:18] Voice 13: last year in renovations but um budget-wise our hopes is to put in a more formal and long-term

[1:23:24] Voice 13: fence option um as it appears that the discussions prior don't meet the request so just to kind of

[1:23:30] Voice 13: oversee our long-term plans there too okay

[1:23:35] Trustee Elliott: thank you both very well thank you spoken and um yeah

[1:23:40] Trustee Elliott: so do you have any questions for the

[1:23:42] Trustee Elliott: applicant or planners any discussion i

[1:23:48] Voice 19: don't know i think

[1:23:51] Voice 11: i think it's been very well covered

[1:23:53] Trustee Evans (probable): um yes so i mean i can talk to where i'm sure what i'm

[1:24:04] Trustee Evans (probable): thinking and where i'm sitting um the applicants have done um a lot of work they've uh as i just

[1:24:13] Trustee Evans (probable): just mentioned they've put in a lot of effort to take into consideration what was said last time

[1:24:18] Trustee Evans (probable): and to try and mitigate some of the concerns. What I'm finding is I did go up there to have a look

[1:24:25] Trustee Evans (probable): at the siding. On Castle Road, it's an unusual part of South Pender wherein the houses are

[1:24:31] Trustee Evans (probable): situated very closely together. That's not common on the rest of South Pender. So the impact to

[1:24:37] Trustee Evans (probable): neighbors is immediately apparent um having been in stdr situations myself both operating and

[1:24:49] Trustee Evans (probable): beside them um i can i i think i'm pretty well situated to look at both sides here the impact

[1:24:57] Trustee Evans (probable): when there are impacts they can be great um and the best way to that i feel to mitigate them as

[1:25:07] Trustee Evans (probable): if you are present. You don't necessarily have to be within the house, but you should be close by.

[1:25:13] Trustee Evans (probable): And that helps offset a lot of the anxiety of neighbors and also helps to control any

[1:25:22] Trustee Evans (probable): unruly guests. So for myself, this is a very difficult position to be sitting in, but

[1:25:34] Trustee Evans (probable): but with the area also being a strata

[1:25:39] Trustee Evans (probable): and there also being existing positions

[1:25:46] Trustee Evans (probable): of two-thirds of the strata opposing it,

[1:25:50] Trustee Evans (probable): plus the overwhelming amount of correspondence we've had

[1:25:54] Trustee Evans (probable): regarding an STDR in that location,

[1:25:59] Trustee Evans (probable): I don't feel that the needs of the community

[1:26:05] Trustee Evans (probable): have been fully addressed.

[1:26:08] Trustee Evans (probable): And the other side that's been raised as well with regards to having our island accessible to the rest of BC, while that is a very strong point, the immediate impact to the neighbours and the neighbourhood has to take precedence over a visitor, in my opinion.

[1:26:30] Voice 19: Thank you, Christina.

[1:26:33] Voice 11: I'll

[1:26:36] Trustee Evans (probable): give it to you, what you think.

[1:26:38] Voice 19: Yeah, well

[1:26:39] Voice 25: put, all of that.

[1:26:43] Voice 25: I see this as a community issue and I'm thinking that there's potential for learning and working

[1:26:55] Voice 25: together in the future and what I hear is from everybody that spoke on this issue before

[1:27:03] Voice 25: and from applicants is that the community and working with community is important.

[1:27:08] Voice 25: so i think that that's uh that's what i focus on here uh in turn i've looked at all the other

[1:27:14] Voice 25: issues you know i've looked at the site um the the water issue i agree with the findings that

[1:27:25] Voice 25: catherine you found from the uh in your last letter that you know it's it's not um it doesn't

[1:27:31] Voice 25: have to be a commercial water license for the well and i agree with the rationale for that

[1:27:37] Voice 25: that the road, similar, whatever use your dwelling has,

[1:27:46] Voice 25: that road use is probably covered kind of thing.

[1:27:49] Voice 25: I don't think anything other than that,

[1:27:51] Voice 25: unless the strata forbid it.

[1:27:56] Voice 25: But I don't see that preventing us

[1:27:58] Voice 25: from making a decision either way.

[1:28:00] Voice 25: and to me the biggest factor here is that this is the first temporary use permit for STVRs

[1:28:19] Voice 25: on South Pender and historically you know we've gone from no restrictions to full prohibition

[1:28:27] Voice 25: prohibition on stvrs in the last term um so this this use permit will have you know have to be a

[1:28:39] Voice 25: well well there is no there's no example that we can follow there's nothing been done before

[1:28:44] Voice 25: so we have no president here that we can look to um i consider the recent bylaw to forbid stvrs

[1:28:54] Voice 25: to have some value but i don't think it was um fully flushed out type of thing i think it could

[1:29:00] Voice 25: have been more nuanced and i think what's kind of come up from from this application

[1:29:06] Voice 25: is that the the difference between uh the owners operators living either on the property or very

[1:29:14] Voice 25: nearby versus being absent like us in off island i think there might have been better if that

[1:29:22] Voice 25: bylaw would have drafted some differentiation in the way that those two different scenarios

[1:29:27] Voice 25: were treated and I think that's the opportunity in front of us right now to sort of indicate

[1:29:34] Voice 25: our thinking on it and my thinking on it is that the intentions being good

[1:29:45] Voice 25: is great and that would be a requirement in my view from the applicants which I feel fully

[1:29:52] Voice 25: be convinced that we do have their goodwill and wanting to work with it here and address

[1:29:58] Voice 25: all the concerns that have been mentioned.

[1:30:00] Voice 25: but to me the issue is the lack of control by not being here and that I have also seen STVRs

[1:30:07] Voice 25: use them and you cannot control that you cannot control it there doesn't matter what anybody says

[1:30:14] Voice 25: you can have all the will in the world to want to do it a certain way but there's no way you can

[1:30:20] Voice 25: fully control that so that to me is the crux of the issue and maybe in the future we can look at

[1:30:29] Voice 25: making some additional changes to the bylaw along those lines but for now I think you know

[1:30:39] Voice 25: that's what's guiding my thinking here is with the community being as strong opposition as

[1:30:47] Voice 25: the indication we've had from here today and from the letters sent in with the lack of control to

[1:30:55] Voice 25: to upkeep the promises, I think it's not ready to go forward.

[1:31:03] Trustee Evans (probable): I would like to add one more additional point.

[1:31:07] Trustee Evans (probable): I understand that the applicants have a management company

[1:31:10] Trustee Evans (probable): that they are planning on using, as I understand it.

[1:31:14] Trustee Evans (probable): I could be wrong.

[1:31:15] Trustee Evans (probable): Please feel free to say yay or nay on that.

[1:31:18] Trustee Evans (probable): that. What I've heard from other SDVs that have operated on South Canada particularly

[1:31:27] Trustee Evans (probable): is that a management company was used in the past, and when an issue arose that resulted

[1:31:34] Trustee Evans (probable): in a multi-day party, there was nothing the management company could do, so the neighbors

[1:31:39] Trustee Evans (probable): had to sit by and suffer. And that's what I'm struggling with. If the management company

[1:31:46] Trustee Evans (probable): is unable to correct the situation then the residents are left to suffer and that that is

[1:31:54] Trustee Evans (probable): that that's come down to to being my um my crux point as well can

[1:32:00] Voice 13: i make a comment comment on

[1:32:01] Voice 13: that just that we hadn't included so so my um during the months predominantly that there may

[1:32:07] Voice 13: be people there say in the may june kind of came from when people would most likely visit or the

[1:32:13] Voice 13: fall when we're not there but predominantly would be um we do have um cameras on site externally so

[1:32:21] Voice 13: just as an example toby and kim and um and um robert and sorry my brain's up robert um

[1:32:31] Voice 13: sorry i was looking at my my name and it said a chair tobin i was like that's not right um

[1:32:35] Voice 13: so we didn't we were notified when you arrived today and that you were on site of our property

[1:32:40] Voice 13: property today and cognizant of arrival so we would have that written in that they we would

[1:32:45] Voice 13: have observation externally on that basis secondary to that we do have family on North Pender and my

[1:32:56] Voice 13: parents reside half time on their boat off of Pender in in the from about April through till

[1:33:02] Voice 13: October. So proximity to the dwelling during those timeframes would be close. We did engage

[1:33:10] Voice 13: both a cleaning service that does cleaning, but also property management, a secondary property

[1:33:15] Voice 13: manager who is a contact just as a further 24-7 for call-outs, and the property management company

[1:33:22] Voice 13: on island through Dockside. So there would be three emergency professionals who are accessible

[1:33:28] Voice 13: in addition to family members within half an hour's reach to an hour's reach at most

[1:33:34] Voice 13: that would prohibit any sort of partying of that nature and if something like that were to arise

[1:33:41] Voice 13: the we'd have the police involved immediately just just to kind of make note of kind of to

[1:33:48] Voice 13: tend to that basis because that's a concern of ours too and definitely being far away but that's

[1:33:55] Voice 13: our hopes is to be there at least a week a month as we've been trying over the past year or longer

[1:34:03] Voice 13: for the summer months for two or three months at a time so coming in to check on the property

[1:34:08] Voice 13: ensure the maintenance would be integral to us too thank

[1:34:15] Voice 11: you Catherine welcome any questions

[1:34:21] Trustee Elliott: Yes, well, this is a very tough call.

[1:34:29] Trustee Elliott: I will say that I think the applicant has done, you've done your due diligence in everything

[1:34:36] Trustee Elliott: to try to respond to the concerns of the community and everything that was voiced in the letters

[1:34:43] Trustee Elliott: and you were very prompt and actually, oh no, you will not.

[1:34:55] Voice 11: And

[1:34:55] Trustee Elliott: I was impressed that when the water licensing issue came up, you investigated that right

[1:35:02] Trustee Elliott: away and got

[1:35:03] Trustee Elliott: clarity on whether it was commercial, would be commercial water use.

[1:35:07] Trustee Elliott: So I think in every respect, technically you tried to make this application sort of palatable.

[1:35:17] Voice 19: So,

[1:35:17] Trustee Elliott: we don't have internet, so we're no longer live streaming, but I am recording

[1:35:23] Trustee Elliott: the meeting on the computer, so I'll have to bridge these two together.

[1:35:29] Trustee Elliott: So, I was in the middle of my comments, I was

[1:35:33] Voice 19: pausing after

[1:35:34] Trustee Elliott: congratulating the applicants

[1:35:36] Trustee Elliott: on their, yes, having responded to all the technical pieces.

[1:35:40] Trustee Elliott: Did Catherine want to say something?

[1:35:41] Trustee Elliott: Catherine, did you want to say something?

[1:35:43] Trustee Elliott: I

[1:36:09] Voice 2: just want us to keep that.

[1:36:51] Trustee Elliott: Thank you, Catherine.

[1:36:52] Trustee Elliott: Thank you.

[1:36:53] Trustee Elliott: And just as a back up for our minute taker, I've started recording on my iPhone,

[1:36:59] Trustee Elliott: just so everybody's aware.

[1:37:01] Trustee Elliott: So yeah, I was just saying thank you for doing your due diligence.

[1:37:06] Trustee Elliott: The piece that I feel is still missing is community support.

[1:37:11] Trustee Elliott: And because there's two layers in this, it is a strata,

[1:37:15] Trustee Elliott: and so that's sort of a community within a community.

[1:37:17] Trustee Elliott: I don't have the documents that, say, two-thirds of the Strata members voted against, so that

[1:37:27] Trustee Elliott: could be something we could follow up on, but it does seem to be backed up by those

[1:37:31] Trustee Elliott: who have come forward today, and basically the percentage of letters citing concerns

[1:37:37] Trustee Elliott: is pretty overwhelmingly in opposition.

[1:37:41] Trustee Elliott: position. So my sense is I don't want to go against the wishes of a community, and I think

[1:37:52] Trustee Elliott: there should be further demonstration of proof that this is going to be of benefit to the

[1:37:57] Trustee Elliott: community. So if we did approve a temporary use permit, I would recommend a short time

[1:38:04] Trustee Elliott: period and maybe a one or two year sort of as a trial basis and then you could

[1:38:10] Trustee Elliott: see is this working out is it really having the impacts that we are afraid of

[1:38:14] Trustee Elliott: is this a you know it was a perception that this is going to be launching us

[1:38:20] Trustee Elliott: into the age of Airbnbs in our neighborhoods or not so that's my sense

[1:38:26] Trustee Elliott: of things and having heard from you both today I'm getting the feeling that

[1:38:32] Trustee Elliott: you're not really in support well i'm not going to

[1:38:36] Trustee Elliott: speak for you sorry i won't speak for you but

[1:38:39] Trustee Elliott: yes um katherine and andrew i appreciate the the work that you've done to put into this

[1:38:45] Trustee Elliott: i think broadly speaking when folks move to a gulf island and every single community seems to

[1:38:53] Trustee Elliott: be like this it takes time to get to know the tenor of the community and how to live together

[1:39:00] Trustee Elliott: and so I would advocate for more time getting to know your neighbors and that's really just

[1:39:09] Trustee Elliott: the basis of my sort of decision making it's it's really a neighbor thing and learning to

[1:39:14] Trustee Elliott: live within the islands ecology that folks here are calling home so more time is needed is my

[1:39:23] Trustee Elliott: my sense but this is a difficult call so make a motion you may sir make a motion

[1:39:36] Voice 25: that South Pender Island Local Trust Committee deny the temporary use permit

[1:39:40] Voice 25: application SP 2022-1 Ellis okay

[1:39:47] Trustee Elliott: so that's a motion and do we have a

[1:39:50] Trustee Elliott: seconder seconded by Trustee Evans any further discussion no discussion I'll

[1:40:00] Trustee Elliott: I'll call the vote. All those in favour?

[1:40:07] Trustee Elliott: You are done.

[1:40:08] Voice 25: It is hard.

[1:40:09] Trustee Elliott: This has been a really

[1:40:10] Voice 25: tough one.

[1:40:12] Trustee Elliott: And so for the minute taker that carries, that is carried.

[1:40:16] Trustee Elliott: So I'm sorry Catherine and Andrew, at this time your TUP application is denied.

[1:40:27] Trustee Elliott: Thank you for all the work you put into this.

[1:40:30] Trustee Elliott: Yeah, it's okay.

[1:40:31] Voice 2: Thank you.

[1:40:44] Trustee Elliott: Take care.

[1:40:46] Trustee Elliott: It is hard.

[1:40:51] Trustee Elliott: Okay, we've already had several breaks.

[1:41:01] Voice 19: You need one now.

[1:41:02] Trustee Elliott: And can you turn it off?

[1:41:04] Voice 25: It's quite all right.

[1:41:06] Voice 25: See what we signed up for?

[1:41:09] Trustee Elliott: Making decisions.

[1:41:11] Trustee Elliott: This is great.

[1:41:13] Trustee Elliott: Okay, so moving on to 13.3.

[1:41:16] Trustee Elliott: We have a referral from Saturna Island for proposed bylaws 136 and 137.

[1:41:26] Voice 22: So it's a policy of trust council that local trust committees must refer bylaws they're considering to neighbouring local trust committees

[1:41:37] Voice 22: for comment on whether or not that local trust committee considers its interests may be affected by the bylaw.

[1:41:43] Voice 22: So there's two on today's agenda. The first from Saturna.

[1:41:47] Voice 22: and in this case these are bylaws that would transfer density from one location to another on Saturna

[1:41:56] Voice 22: in order to facilitate how conservation created that density to be removed from the conservation area and located to another location.

[1:42:11] Trustee Elliott: Okay, so this comes before all the neighbouring southern brook bylands?

[1:42:18] Voice 22: The ones that are neighbouring the LTC, considering the bylaw.

[1:42:23] Voice 22: Right. Can

[1:42:25] Voice 25: I ask a question, Robert? What's the kind of thinking or the rationale and what's the criteria for how wide the islands surround that are consulted and what are the concerns or

[1:42:39] Voice 22: lack of concerns that we could have?

[1:42:41] Voice 22: Right. So it's local trust committees. So as you probably know, the boundaries of your local trust area extend into the water. So

[1:42:49] Voice 22: where they abut, essentially.

[1:42:50] Voice 22: potentially. So for Saturna it would be South Pender, North Pender, but their local trust

[1:42:58] Voice 22: area would receive these referrals. And it's to determine whether or not you as a local

[1:43:05] Voice 22: trust committee consider your interests may be affected by this by-law. Many of them are

[1:43:11] Voice 22: routine amendments to specific land uses in a specific site. Usually local trust committees

[1:43:18] Voice 22: consider their interests aren't affected.

[1:43:22] Voice 22: Potential circumstance where you might consider interests might be affected

[1:43:26] Voice 22: would potentially be something like, say, some sort of marine use,

[1:43:31] Voice 22: a change of use in a marine area, something like that,

[1:43:34] Voice 22: where it could potentially have a direct impact on the local trust committee.

[1:43:39] Trustee Evans (probable): Could it also have an impact on our local trust committee

[1:43:42] Trustee Evans (probable): if they're setting a precedent with a new vital?

[1:43:45] Voice 22: Potentially, yeah.

[1:43:46] Voice 22: Yeah, you could consider that this is setting a precedent that you might not want to see

[1:43:52] Voice 22: considered in other local trust areas.

[1:43:54] Voice 22: So

[1:44:01] Trustee Evans (probable): my follow-up question with that, because I don't know, is this something that's occurred

[1:44:07] Trustee Evans (probable): in the past, or is this something that is second precedent?

[1:44:11] Voice 22: This actual specific application, there have been transfers of density before on Saturna,

[1:44:17] Voice 22: so it's not increasing the development potential globally on the island.

[1:44:22] Voice 22: it's moving it from one location to another okay thank you

[1:44:25] Voice 22: so

[1:44:32] Trustee Elliott: we have four

[1:44:33] Trustee Elliott: options we can vote approval recommended subject conditions or interests

[1:44:44] Trustee Elliott: unaffected by bylaw which is typically what we'd respond if it's our interests

[1:44:49] Trustee Elliott: affected or approval not recommended so this requires a motion is that right

[1:44:56] Trustee Elliott: Okay. We'll just move that Saturna Island Trust Committee, I'm sorry, Saturna Island, South Bender Island Local Trust Committee finds the referral, is it Saturna Island referral, our interests are not affected.

[1:45:21] Trustee Elliott: Bylaws 136 and 137.

[1:45:23] Trustee Elliott: Thank you. Bylaws 136 and 137 do not affect the interests of this.

[1:45:28] Trustee Elliott: I'll second that.

[1:45:32] Trustee Elliott: Okay, all those in favour? And that's carried.

[1:45:35] Trustee Elliott: And okay, 13.4, North Pender Island.

[1:45:41] Voice 22: Similarly, this is a referral of a by-law being considered by the North Pender Island Local Trust Committee.

[1:45:46] Voice 22: However, the by-law is for Sydney Island.

[1:45:49] Voice 22: Sydney Island is one of the associated islands for the North Pender Island Local Trust Area.

[1:45:56] Voice 22: So Sydney Island, the northern portion of it is probably known as a park,

[1:46:00] Voice 22: part of the National Park Reserve, but the southern portion and the bulk of Sydney Island

[1:46:04] Voice 22: is Estrada.

[1:46:05] Voice 22: There are 10 or 100 million lots, and the Estrada Corporation applied for some amendments

[1:46:15] Voice 22: to the law affecting Estrada lots, and the purpose of the amendment would be to permit

[1:46:23] Voice 22: the use of recreational vehicles as the equivalent of a dwelling for a limited period of time.

[1:46:29] Voice 22: Okay.

[1:46:33] Trustee Elliott: So, in essence, the Strata Corporation applied to North Pender first because it's a change in the zoning use?

[1:46:43] Trustee Elliott: Correct.

[1:46:44] Trustee Elliott: Okay. So, we have the same four options.

[1:46:53] Trustee Elliott: Page 128.

[1:46:55] Trustee Elliott: Page 128. Approval recommended for reasons outlined below. Recommended subject to conditions. Unaffected.

[1:47:04] Trustee Elliott: So because North Pender is close by, I mean, is there anything that could possibly implicate the South Pender OCP?

[1:47:20] Voice 22: In this case, it's Sydney Island.

[1:47:22] Voice 22: The official community plan for those islands are not being amended.

[1:47:26] Voice 22: It's just the zoning, very specifically on those lots.

[1:47:29] Voice 22: But North Pender, you know, a change to the North Pender bylaw in a different circumstance

[1:47:34] Voice 22: might be a situation where the South Pender Island and the local community did want to comment on the Pender's bylaw.

[1:47:41] Voice 22: But in this case, like I said, it's a very specific amendment to the Sydney Island Structural Access.

[1:47:53] Trustee Elliott: Okay. All right. So I move that the South Pender Local Trust Committee finds By-law No. 232 for North Pender Island Local Trust Area that our interests are unaffected by By-law 232.

[1:48:11] Trustee Elliott: Seconder? Seconded by Trustee Evans. All those in favor? That carries. Thank you.

[1:48:16] Trustee Elliott: Thank you. So, 14 local trust committee projects. I don't think we have any projects, do we?

[1:48:25] Trustee Elliott: Not right now. There are no projects. Well, that may change.

[1:48:33] Trustee Elliott: Reports. So now we get to the work program reports. Page 131 in your agenda, if you're following.

[1:48:39] Trustee Elliott: And so, Robert, did you want to listen to that? Yes.

[1:48:44] Voice 22: So on page 131 of

[1:48:46] Voice 22: the agenda package, I've prepared a report.

[1:48:48] Voice 22: We've done a similar report for all the southern local trust committees, and what it essentially

[1:48:53] Voice 22: does is it's the first opportunity for local trust committees this term to look at their

[1:48:58] Voice 22: work program and consider what projects they may want to undertake, either initially or

[1:49:04] Voice 22: at some point in this term, and to kind of help frame that discussion, I've summarized

[1:49:10] Voice 22: the projects that were completed by the previous local trust committee in the previous term,

[1:49:15] Voice 22: so those are on page 131 and 132 I note that of those projects one of them is not completed and

[1:49:23] Voice 22: that's the minor OCP amendments by 123 not by law is that the minister's office right now minister

[1:49:32] Voice 22: we do expect it to come back shortly hopefully this was office and then we'll come back to the

[1:49:39] Voice 22: local trust community to see the adoption of that bylaw. There's another project, the shoreline review project, that was put on hold by the previous local trust community.

[1:49:53] Voice 19: Okay. So

[1:49:54] Voice 22: those were the projects you've inherited, if you like. There's also a list that will appear on every agenda, called future projects list, and those,

[1:50:05] Voice 22: essentially that's a parking lot for consideration of issues that come up

[1:50:10] Voice 22: from time to time and place those on your future projects list as a topic or

[1:50:17] Voice 22: an item and then when you're ready to consider initiating a project that's one

[1:50:23] Voice 22: of the places you can go to look at potential projects you might want to

[1:50:29] Voice 22: consider initiating so there's a list there it's one page 132 and 133 of the

[1:50:35] Voice 22: agenda package and it's also done as a separate generated as a separate report

[1:50:39] Voice 22: as a regular there are also strategic initiatives trust wide

[1:50:51] Voice 22: could consider and if I tell them they're affordable housing coastal

[1:50:57] Voice 22: Douglas for ecosystem protection, cultural heritage protection, and shoreline reviews.

[1:51:07] Voice 22: Some local trust committees this term may be initiating complete reviews of their official

[1:51:12] Voice 22: community plans and or land use bylaws. Gabriela is the one that's got a business case to fund

[1:51:20] such a project. I just know that South Pender's OCP have been reviewed relatively recently

[1:51:26] in terms of compared to other

[1:51:29] Voice 22: bylaws in the local trust area.

[1:51:32] Voice 22: And then there's the opportunity for any other potential projects to be considered,

[1:51:38] Voice 22: whether it's local trust committee initiating a discussion or consultation, or it comes from the community.

[1:51:47] Voice 22: Discuss a little bit the process by policy,

[1:51:50] Voice 22: You can have one actual project that's considered a minor project, and that's typically managed and supported by your Island Planner, Kim in this case.

[1:52:02] Voice 22: If you want to undertake a more major project, there's a process for Trust Council to approve the funding.

[1:52:08] Voice 22: The Financial Planning Committee is going through that process now for the coming fiscal year.

[1:52:14] Voice 22: year and just in terms of consideration of projects some local trust committees

[1:52:21] Voice 22: know what they want to do and they're ready to identify a project others may

[1:52:26] Voice 22: want to enter into some conversation or discussion with the community to

[1:52:31] Voice 22: identify priorities and start to refine they want to focus on is their project

[1:52:37] Voice 22: and sometimes that deliberation is best done outside of a regular meeting in a

[1:52:46] Voice 22: special meeting whether it's the LTC deliberating amongst itself and getting

[1:52:50] Voice 22: information from staff or local trust committee holding one or more events for

[1:52:57] Voice 22: so that you can really shape your priorities.

[1:53:02] Trustee Evans (probable): I'll

[1:53:03] Voice 22: leave it at that.

[1:53:05] Trustee Evans (probable): What can those events look like?

[1:53:08] Voice 22: It's up to the local trust committee.

[1:53:10] Voice 22: You want to format those, what format you have.

[1:53:16] Voice 22: Typically on the islands, people like the sort of town hall style format.

[1:53:22] Voice 22: Conventional, there's other ways you can do it.

[1:53:25] Voice 22: Open house where it's available to discuss with people over a period of time,

[1:53:31] say an afternoon or something.

[1:53:33] those online meeting

[1:53:36] Voice 22: other ways to get comments

[1:53:45] Trustee Elliott: could you use your APC yep for

[1:53:48] Trustee Elliott: that

[1:53:48] Voice 22: yep you could task your APC going away and deliberating and provide

[1:54:00] Voice 22: recommendation typically an APC doesn't undertake its own community consultation

[1:54:09] Voice 22: that's we can but generally that

[1:54:20] Voice 24: so on those options with the town hall or at

[1:54:24] Voice 24: somebody's house or whatever what are the requirements like a minute take or

[1:54:28] Voice 24: recording yeah if there's a if

[1:54:30] Voice 22: it's two or more

[1:54:33] Voice 22: of the local trust committee a

[1:54:34] Voice 22: quorum of the local trust of these present and you are considering the

[1:54:38] Voice 22: business of the local trust committee and advancing that business it needs to

[1:54:42] Voice 22: to be what's considered a meeting. In a public place, you have to give notice and there has

[1:54:48] Voice 22: to be a minutes taken. Now, in some of these formats, the minutes can be quite cursory.

[1:54:56] Voice 25: Can we assign our own minute taker or do we?

[1:55:00] Voice 25: We provide a minute taker. We

[1:55:02] Voice 22: contract minute takers where we can actually have them.

[1:55:06] Voice 22: Which I'll just make a plug there, if anyone's interested in being a minute taker, we're

[1:55:10] Voice 22: always looking for minute takers.

[1:55:11] Voice 9: We want to save Kim the walk around South Bend.

[1:55:13] Voice 9: Yes.

[1:55:15] Voice 5: it's not on a nice

[1:55:16] Trustee Evans (probable): day it's fine so if we want to if we want to schedule that

[1:55:24] Trustee Evans (probable): meeting before the next LTC meeting does that have to be arranged through staff

[1:55:32] Voice 22: yeah well you need a resolution to schedule a meeting we would schedule it

[1:55:37] Voice 22: typically you'd hold it here yes sometimes meetings have been held on

[1:55:43] North Pender, bigger venues, Poets

[1:55:47] Voice 22: Cove potentially it's expensive though yeah

[1:55:49] Voice 22: yeah he just passed a resolution to schedule a special meeting, we would look the hall, arrange the minute taker

[1:55:57] Voice 22: so can

[1:56:00] Trustee Evans (probable): I make that motion then? You may. I move that the South Pender Local Trust

[1:56:07] Trustee Evans (probable): committee schedule a meeting on a date to be decided prior to the next

[1:56:16] Trustee Evans (probable): scheduled LTC meeting to discuss future work and projects that the community

[1:56:24] Trustee Evans (probable): would like the LTC to take on.

[1:56:26] Trustee Evans (probable): processes. Yes, I can add them. And community engagement processes. Yeah,

[1:56:37] Trustee Evans (probable): sure.

[1:56:38] Trustee Elliott: Okay. And community engagement processes. All right. So that's prior to May 5th. Yeah. All right. I'll second that motion. Just to keep it, just to mix it up a bit. Any discussion? All those in favor? All right, that carries. So we'll have another chance to meet. That's wonderful.

[1:57:03] Trustee Elliott: And

[1:57:04] Voice 22: just for clarity, you want to have that meeting as an in-person meeting?

[1:57:08] Voice 22: In person.

[1:57:09] Voice 22: Oh, thank you.

[1:57:10] Voice 22: Yeah.

[1:57:10] Voice 22: Yeah.

[1:57:10] Voice 22: Great.

[1:57:12] Voice 22: With?

[1:57:13] Voice 22: In person?

[1:57:15] Voice 25: With?

[1:57:17] Trustee Elliott: With the electronic.

[1:57:19] Trustee Evans (probable): Yeah.

[1:57:20] Trustee Evans (probable): We'll try it again.

[1:57:21] Trustee Evans (probable): It'll be within the working week.

[1:57:23] Trustee Evans (probable): Yeah.

[1:57:23] Trustee Evans (probable): As it normally is.

[1:57:25] Trustee Evans (probable): Yeah.

[1:57:25] Trustee Evans (probable): We can have

[1:57:28] Trustee Elliott: minutes and everything.

[1:57:29] Trustee Elliott: Do you think we'll need any supports in terms of strategic planning or would you be there

[1:57:34] Trustee Elliott: or Kim be there?

[1:57:35] Voice 22: One of us will be there.

[1:57:36] Voice 22: Okay.

[1:57:38] Trustee Elliott: do we need to have any background on any of these that's

[1:57:43] Voice 22: up to the local trust

[1:57:44] Voice 22: committee I mean you can use this report if you think it's enough information or

[1:57:48] Voice 22: if there's anything I think

[1:57:54] Trustee Evans (probable): I think have that report as a starting point and then

[1:57:58] Trustee Evans (probable): allow the community to tell us which direction they want us

[1:58:01] Trustee Evans (probable): to start like

[1:58:02] Trustee Evans (probable): but it will be one thing at a time, so let the community tell us where to start.

[1:58:08] Trustee Evans (probable): So just for clarity, oh sorry, go ahead.

[1:58:12] Voice 25: Same sentence that you started, just for clarity.

[1:58:17] Voice 25: What are our, so I've been reading through this and wrapping my head around it,

[1:58:21] Voice 25: it sounds like we have a fair bit of limitation in the numbers of projects that we can choose.

[1:58:27] Voice 25: what can you just say a little bit more about kind of what the limitations are or what the

[1:58:34] Voice 25: stretch points may be what can we add

[1:58:38] Voice 22: in possibly right so there's sort of two classes of projects

[1:58:44] Voice 22: minor projects and major projects and this is a new approach from trust council policy which is

[1:58:50] Voice 22: amended late last term

[1:58:51] Voice 19: so

[1:58:52] Voice 22: the intent with minor projects is that they are relatively achievable

[1:58:56] Voice 22: within about a year of time. They're going to cost less than $5,000 in hard costs, so that's whole rental, public hearing notice, minute-taker costs.

[1:59:08] Voice 22: And they are supported in terms of staff support by the Islander Planner. A major project, over $5,000 and or more than a year to complete.

[1:59:20] Voice 22: They are supported by a team of three planners, the regional planning team, and there's one

[1:59:26] Voice 22: planner from each of the three regions.

[1:59:29] And the

[1:59:31] Voice 22: costs are funded by Trust Council through the budgeting process each year.

[1:59:40] Voice 22: So a business case is submitted, has to be submitted by September approximately, September

[1:59:48] Voice 22: into October sort of outlining the costs and scope of the project it then gets

[1:59:54] Voice 22: reviewed by the various committees of Trust Council so regional planning

[1:59:58] Voice 22: committee

[2:00:00] Voice 22: planning committee and they recommend maybe in some cases don't recommend

[2:00:06] Voice 22: support of this particular project and then it goes into the budget for Trust

[2:00:12] Voice 22: Council consideration last Trust Council and the one coming up in March you've

[2:00:19] Voice 22: seen a number of those business cases Gabriel for example for OCPLEB review

[2:00:25] Voice 22: Denman for housing initiative Salt Spring for some fairly extensive

[2:00:31] Voice 22: of initiatives on Ganges village plan I

[2:00:40] Trustee Evans (probable): just wanted to make note of the time

[2:00:42] Trustee Evans (probable): we've got 15 minutes left of the meeting and

[2:00:44] Trustee Elliott: we all have to make a ferry yes

[2:00:48] Trustee Elliott: thank you for that okay any more questions so moving on to

[2:00:57] Trustee Elliott: and if you have to leave sorry the applications report page 138 we've seen

[2:01:06] Trustee Elliott: I guess two more applications come in, is that right?

[2:01:10] Trustee Elliott: Mm-hmm. One's on the list and one is not on the list yet.

[2:01:14] Trustee Elliott: Okay. Great.

[2:01:18] Trustee Elliott: Um, trustee and local expense report.

[2:01:22] Trustee Elliott: We did overspend last year, and I understand that's because

[2:01:28] Trustee Elliott: there were three public hearings scheduled.

[2:01:32] Trustee Elliott: One, the venue was too small and it was cancelled, is that right?

[2:01:35] Trustee Elliott: COVID prevented the other one and so there was a third public meeting so just

[2:01:41] Trustee Elliott: keep keep in mind that each public meeting that you hold has costs and we

[2:01:46] Trustee Elliott: this is your expense report from last year we've gone considerably in the red

[2:01:51] Trustee Elliott: so that means we yeah last trustees so

[2:01:55] Voice 25: what does that mean it

[2:01:56] Voice 25: means just that

[2:01:59] Voice 25: you're overspent so does it gone do we owe that money back

[2:02:03] Voice 22: similar amounts that

[2:02:13] Voice 22: they've been allocated so generally I think

[2:02:18] Trustee Evans (probable): also with ourselves as trustees

[2:02:21] Trustee Evans (probable): and I'm making an assumption here that I think is correct we will be taking our

[2:02:27] Trustee Evans (probable): a time of conversations so that conversations don't have to be repeated quite as soon, so

[2:02:34] Trustee Evans (probable): we won't be having quite as many meetings that don't go forward.

[2:02:39] Trustee Evans (probable): Good

[2:02:40] Trustee Elliott: way to start.

[2:02:42] Trustee Elliott: Starting off well.

[2:02:43] Trustee Elliott: Yes.

[2:02:44] Trustee Elliott: Thank you.

[2:02:45] Trustee Elliott: All right.

[2:02:47] Trustee Elliott: So, adopted policies and standing resolutions.

[2:02:52] Trustee Elliott: They are in your package there.

[2:02:55] Trustee Elliott: I just wanted to point to the APC appointments 15.2 there yeah we're gonna

[2:03:01] Trustee Elliott: be discussing that in new business so let's move on to that local trust committee web

[2:03:05] Trustee Elliott: page nothing there Conservancy report is included and I won't go over that so

[2:03:10] Trustee Elliott: it's in the agenda so we'll move on to new business we have a letter from the

[2:03:16] Trustee Elliott: Wasanek Leadership Council staff regarding draft 2021 the

[2:03:23] Trustee Elliott: the Islands Trust Policy Statement Amendments, and I was really thankful to be able to read

[2:03:28] Trustee Elliott: this and that the WSANIC staff got back to us on this.

[2:03:33] Trustee Elliott: I hope it's just the beginning of a back and forth conversation about what needs to be

[2:03:40] Trustee Elliott: included in our policy statements.

[2:03:43] Trustee Elliott: Moira, your department, Trustee Evans?

[2:03:47] Trustee Elliott: Policy statement falling under the Programs Committee.

[2:03:51] Trustee Elliott: Actually, it falls under Executive.

[2:03:52] Trustee Elliott: true yes exactly about it but yeah so doing the

[2:03:57] Trustee Elliott: thinking we

[2:03:58] Trustee Evans (probable): I hope so so now

[2:04:01] Trustee Evans (probable): this is this I read this a few times over and if you haven't read it it's

[2:04:06] Trustee Evans (probable): great great feedback they've got some great statements in there with items

[2:04:15] Trustee Evans (probable): that have been included and why they've been included and how they would like to

[2:04:19] Trustee Evans (probable): see things being handled moving forward as well so I highly recommend people

[2:04:25] Trustee Evans (probable): read this it's it's it's lengthy it's it's a lot of detail in there it's

[2:04:29] Trustee Evans (probable): really good yeah

[2:04:32] Voice 25: the only thing I've noted was that I'm not sure what they

[2:04:39] Voice 25: call them council or the board or what I'm not sure leadership leadership would

[2:04:45] Trustee Elliott: be the council leadership

[2:04:46] Voice 25: council right yeah

[2:04:48] Voice 25: so the council members did not

[2:04:50] Voice 25: write this and did not approve it. So

[2:04:52] Voice 25: it's staff written based on past

[2:04:55] Voice 25: actions and decisions made on other cases in the past. So this wasn't the

[2:05:00] Trustee Evans (probable): Rusanic Leadership Council staff?

[2:05:03] Voice 25: Yes it was their staff. But it was

[2:05:06] Voice 25: not passed. They did not get it approved.

[2:05:09] Trustee Elliott: It wasn't due to capacity issues.

[2:05:12] Voice 25: Yeah, for sure. I think it's worth noting. Absolutely.

[2:05:16] Voice 25: Because communication and improving communications with First Nations is

[2:05:20] Voice 25: kind of on the table here and so that's not great communication like we need to

[2:05:26] Voice 25: go further I was also very impressed with it and curious to read this or see

[2:05:38] Voice 25: or hear a video of that story they mentioned and I've been searching for it

[2:05:43] Voice 25: and I'm going to follow up on that and see if I can find it

[2:05:46] Trustee Elliott: next point is the Brooks Point

[2:05:53] Trustee Elliott: Point Regional Park.

[2:05:54] Trustee Elliott: Trustee Evans, I believe you wanted this included.

[2:05:58] Trustee Elliott: So this was an

[2:05:58] Trustee Evans (probable): item that was put onto the table

[2:06:01] Trustee Evans (probable): at the November 4th LCC meeting by the outgoing trustees

[2:06:07] Trustee Evans (probable): as an action item for us to follow up on.

[2:06:09] Trustee Evans (probable): So I was following up on it,

[2:06:12] Trustee Evans (probable): and I'm pleased to announce that through the hard work

[2:06:16] Trustee Evans (probable): of people like Paul Petrie and Pika, et cetera, et cetera,

[2:06:20] Trustee Evans (probable): that the Brooks Point was reclassified back to a conservation area that was

[2:06:29] Trustee Evans (probable): identified that it could be miscategorized so that has been corrected

[2:06:33] Trustee Evans (probable): I did ask are they going to be removing the sign that says events are permitted

[2:06:37] Trustee Evans (probable): with a with approval and that was acknowledged that was going to be taken

[2:06:41] Trustee Evans (probable): down and a no event sign put up so I would like to say thank you very much to

[2:06:46] Trustee Evans (probable): everybody who was involved in that and it's I'm going to suggest this item be

[2:06:51] Trustee Evans (probable): marked as closed.

[2:06:52] Trustee Elliott: Great. Thank you, Trustee Evans. Appreciate that update in the background.

[2:06:58] Trustee Elliott: Anything else on that? 16.3, Advisory Planning Commission appointments for discussion. And I

[2:07:07] Trustee Elliott: think you wanted to bring this up? Yes. I

[2:07:09] Trustee Evans (probable): would like to get the APC re-established. It's an

[2:07:16] Trustee Evans (probable): an integral checking point for the LTC as a whole and is capable of taking on additional

[2:07:24] Trustee Evans (probable): activities that could happen in the background outside of the meetings and help to move the

[2:07:30] Trustee Evans (probable): work forward. So I'm not sure how to go about doing that.

[2:07:38] Voice 22: So typically you make a motion requesting staff to advertise for APC members. We'll put an ad in the Pender post.

[2:07:49] Trustee Elliott: Five members, right?

[2:07:51] Trustee Elliott: Up

[2:07:51] Voice 22: to five, yeah, five members. And then we'll report back with names. There's only five or less people applying, and they're pointing at all of them.

[2:08:02] Voice 22: If there's more, often the LTC will choose to go in-camera, close the meeting, to just discuss with the individuals and their merits, I guess, as an APC member, and then you'll make the appointment.

[2:08:16] Trustee Evans (probable): So can I. I move that South Pender Local Trust Committee request that staff advertise for the APC position applications.

[2:08:30] Voice 22: Yep, expressions of interest.

[2:08:32] Voice 22: Expressions of interest, there you go.

[2:08:34] Voice 22: Thank

[2:08:37] Trustee Elliott: you. Seconder?

[2:08:40] Voice 25: Second month.

[2:08:40] Trustee Elliott: And dag seconds.

[2:08:41] Trustee Elliott: Any discussion?

[2:08:43] Trustee Elliott: All those in favour?

[2:08:45] Trustee Elliott: And again, that carries.

[2:08:47] Trustee Elliott: And

[2:08:48] Trustee Evans (probable): if we wind up with applications in time for the town hall, is it possible for us to

[2:08:55] Trustee Evans (probable): have, to add that piece of meeting in at that meeting?

[2:08:59] Trustee Evans (probable): Yeah.

[2:09:01] Trustee Evans (probable): Just in case everybody like charges forward.

[2:09:04] Trustee Evans (probable): Yeah.

[2:09:05] Voice 26: We have.

[2:09:06] Voice 26: Yeah.

[2:09:09] Trustee Evans (probable): Like if we have enough applications we can.

[2:09:11] Trustee Evans (probable): You can appoint them.

[2:09:12] Trustee Evans (probable): Yeah.

[2:09:12] Trustee Evans (probable): at

[2:09:12] Voice 25: the meeting yeah

[2:09:13] Trustee Evans (probable): yeah i would just rather get them established as soon as possible rather than

[2:09:18] Trustee Evans (probable): wait another three months if

[2:09:20] Trustee Elliott: possible wonderful so the next upcoming scheduled meeting uh the

[2:09:27] Trustee Elliott: next regular scheduled meeting is may 5th 2023 at this location but as we've already yep just

[2:09:34] Trustee Elliott: a

[2:09:35] Voice 5: question chair elliott is the intention of the ltc to have future meetings in a hybrid format

[2:09:40] Voice 5: so some can actually log in by Zoom. The only disadvantage as we've experienced

[2:09:46] Voice 5: is that internet is not always

[2:09:48] Trustee Elliott: available. Yep, I will, I'll do my best to make sure people

[2:09:53] Trustee Elliott: can participate. We'll do our

[2:09:54] Voice 24: best. So

[2:09:55] Trustee Elliott: we'll request that. I don't know if that was possible or just missed for

[2:09:59] Trustee Elliott: this meeting. It just depends on how the streaming and hosting is set up. So again,

[2:10:04] Trustee Elliott: I'm new, forgive me, but yes, we'll try to set up hybrids so people can participate.

[2:10:09] Trustee Elliott: we do have a town hall second town hall scheduled I'm assuming you're going to

[2:10:14] Trustee Elliott: want to congratulate your new trustee great work they've

[2:10:18] Trustee Elliott: done here today but

[2:10:20] Trustee Elliott: yes you have anything else to say we're going to be packing up fairly short

[2:10:25] Trustee Elliott: order so I will declare the meeting adjourned by general consent and come

[2:10:31] Trustee Elliott: chat with us as we're packing. Thank you. Can

[2:10:34] Voice 25: you

[2:10:37] Trustee Elliott: chat with us as we're packing? Yes,

[2:10:39] Voice 15: I can. All I was going to say was that video or that story that DAG is looking for, I put a reference in my letter to the chair, I believe. Oh,

[2:10:49] Voice 24: you did, right.

[2:10:50] Voice 15: But I will resend that, DAG. Okay, perfect. That's great. And there is,

[2:10:55] Voice 24: what's that?

[2:10:56] Voice 24: YouTube. YouTube, yes.

[2:11:01] Voice 16: are we having a town hall or no we

[2:11:03] Trustee Elliott: are yes this is the town hall but we've got to leave to catch

[2:11:08] Trustee Elliott: i've got to i've got an emergency so i need to find out what's your name sir frank ducote 99

[2:11:15] Voice 16: 9909 jennings road frank

[2:11:17] Trustee Elliott: ducote can you spell your last name d

[2:11:19] Voice 16: -u-c-o-t-e okay

[2:11:22] Voice 16: On the subject of larger house exemptions, are they essentially apartment buildings built to save units, multiple self-contained units?

[2:11:34] Voice 9: Application that's in?

[2:11:36] Voice 16: In general, yeah. Are they multiple kitchens, for example?

[2:11:40] Voice 16: No.

[2:11:40] Voice 9: Just one.

[2:11:44] Voice 16: And this is.

[2:11:47] Voice 5: .

[2:11:52] Voice 5: .

[2:11:54] Voice 5: Congratulations,

[2:11:54] Voice 19: and back to the start.

[2:11:57] Voice 5: You know, last year, every

[2:11:59] Voice 16: single one of us...

[2:12:00] Voice 5: I'll stand up.

[2:12:01] Voice 5: Yes, very good.

[2:12:03] Voice 19: Sarah.

South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 1 of 8 
 
South Pender Island Local Trust Committee 
Minutes of Regular Meeting 
Date:  
Location:  
February 3, 2023 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Kristina Evans, Trustee 
 Dag Falck, Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
Kim Stockdill, Island Planner 
Sarah Shugar, Recorder (electronic) 
 
Others Present: 
 
Approximately 26 members of the public 
These minutes follow the order of the agenda, although the sequence may have varied.  The electronic 
meeting was livestreamed, recorded, and made available for electronic public attendance.  
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 11:00 a.m.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
 
3. TRUSTEE REPORT 
Trustee Evans reported she has been appointed to the Financial Planning Committee and the 
Trust Programs Committee. The next meeting of the Trust Programs Committee will consider 
budget recommendations to be made to the Financial Planning Committee. Trustee Evans 
noted she would put up a poster regarding upcoming Islands Trust Conservancy Webinar  
series on the Hall poster board. 
 
Trustee Falck reported he has attended several training sessions for newly elected Trustees. 
He expressed support for transparency, open communication and the importance of public 
input. 
 
4. CHAIR'S REPORT 
 
 Chair Elliott reported she has been appointed Vice Chair of Executive Committee. Chair Elliott 
was a member of the Gabriola Island Housing Advisory Planning Commission regarding 
A D O P T E D 

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 2 of 8 
biodiversity, housing and water availability. Chair Elliott attended two Islands Trust Conservancy 
meetings, a Regional Planning Committee meeting and an Islands Trust Conservancy celebration 
event with the Swift Family regarding the acquisition of the Link Island Nature Reserve. Chair 
Elliott encouraged members of the public to contact her at telliott@islandstrust.bc.ca. 
 
5. ELECTORAL AREA DIRECTOR'S REPORT – None 
 
6. TOWN HALL AND QUESTIONS 
Chair Elliott reviewed the meeting decorum guidelines and opened the town hall portion of the 
meeting at 11:08 a.m.  
Rick Friesen welcomed new Trustees and spoke to the last 4-year term as being fraught with 
controversy and peril. Mr. Friesen requested Trustees to review bylaws that were adopted 
during the last Trustee term and perhaps to be considered by an Advisory Planning Commission. 
Liz Montague expressed concerns regarding application SP-TUP-2022.1 (9890 Castle Road) who 
presently serves as President of Strata Council and noted she is an adjacent property owner. Ms. 
Montague’s concerns include that the Strata is not supportive of the TUP application, security, 
noise, fire risk, absentee STVR (short term vacation rental) property owner, privacy, water use, 
commercial use in a residential zone and impacts to nearby residents. Ms. Montague asked 
whether the commercial use would require a water licence and how would the STVR use impact 
the strata’s insurance and requested the LTC to deny the application. 
Rebecca Eagen welcomed new Trustees and expressed support to include affordable housing 
and groundwater sustainability in the LTC strategic priorities list. Ms. Eagen expressed concerns 
regarding application SP-TUP-2022.1 (9890 Castle Road) including an absentee STVR property 
owner, commercial use in a rural and residential neighbourhood, neighbourhood opposition and 
requested the LTC to deny the application. 
Gord Duncan welcomed the newly elected Trustees and added that as Bylaw 123 has not 
been adopted, it should not be used in planning reports. 
Robert Dill expressed concerns regarding SP-DVP-2023.1 (9825 Canal Road) including the 5,000 
square foot size of the house and associated impacts of building materials, heat and furnishings. 
Mr. Dill expressed support for the design of the proposed house. Mr. Dill requested the LTC to 
deny the application and encourage the applicants to design a building that suits the rural 
character of the island.  
Donna Spalding presented a submission on behalf of member of the public (Jane) and welcomed 
the new Trustees, and asked the LTC to consider the LTC work plan at a separate meeting with 
community input. There are many items on the current LTC work plan that were not supported 
by the South Pender Island residents including recent land use bylaw changes that resulted in 
numerous dwellings be non –compliant. The member of the public asked Trustees to reconsider 
Bylaw 122.  Donna Spalding spoke on behalf of herself and expressed support for public input on 
the LTC work plan. Ms. Spalding expressed support regarding application SP-DVP-2023.1 (9825 
Canal Road) including recommendations for aging in place, neighbour support, that it is not 
appropriate to regulate the size of the house and encouraged the LTC to approve the 
application. Ms. Spalding spoke to application SP-TUP-2022.1 (9890 Castle Road), advised the 

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 3 of 8 
proposed water storage does not follow legislation, encouraged the LTC to consider whether 
there are appropriate areas on South Pender Island for STVRs and noted STVRs are needed to 
support tourism in the Gulf Islands. Ms. Spalding requested the LTC to review Bylaw 122 with 
community input regarding water storage and submitted a piece of correspondence 
Paul Petrie welcomed newly elected Trustees, expressed that he looks forward to working 
collaboratively and spoke to conservation of Brooks Point Park. Mr. Petrie expressed concerns 
regarding SP-TUP-2022.1 (9890 Castle Road), including impacts to neighbours, a commercial 
STVR operation within a rural neighbourhood and requested the LTC to deny the application. 
Applicant for SP-DVP-2023.1 welcomed new Trustees and spoke to the application (9825 Canal 
Road). The applicant spoke to the importance of the house design to be wheelchair accessible 
and appropriate for her multi-generational family. 
Heather Haryu welcomed newly elected Trustees and spoke to the Development Variance 
process.  Ms. Haryu expressed support for application SP-DVP-2023.1 (9825 Canal Road) and 
that people living outside of the general area affected by the application should not be 
discussing the house size. 
Michael St. Cyr expressed support for application SP-DVP-2023.1 (9825 Canal Road). 
Debbie Friesen expressed support for application SP-DVP-2023.1 (9825 Canal Road) and 
expressed concerns regarding the past practice of Trustees meeting outside of a formal meeting.  
Trustee Evans encouraged members of the public to write letters for transparency and public 
record.  The LTC email address is: southpenderislandlocaltrustcommittee@islandstrust.bc.ca 
Lee Pullen expressed support for a straw poll of the members of the public in attendance 
regarding whether there is support for application SP-DVP-2023.1 (9825 Canal Road). 
Chair Elliott thanked the member of the public for the straw pole suggestion and Trustees 
agreed not to hold a straw poll regarding application SP-DVP-2023.1 (9825 Canal Road) at this 
time. Trustee Evans expressed support for considering whether straw polls should be used as a 
mechanism to gauge public support at a special meeting.  
A member of the public asked whether there would be guidelines regarding who would be 
eligible to vote in a straw poll. 
A member of the public expressed support for a straw poll as an informal mechanism to see 
whether there is public support. 
 
7. COMMUNITY INFORMATION MEETING - None 
8. PUBLIC HEARING – None 
9. MINUTES 
9.1 Adopted Local Trust Committee Minutes Dated November 4, 2022 
The South Pender Island Local Trust Committee meeting minutes of November 4, 2022 
were received. 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 4 of 8 
9.2 Section 26 Resolutions Without Meeting Dated January 2023 
  The Resolutions Without Meeting Report was received. 
9.3 Advisory Planning Commission Minutes – None 
 
10. BUSINESS ARISING FROM THE MINUTES 
10.1 Follow-up Action List Dated January 2023 
  The Follow-up Action List was received. 
 
11. DELEGATIONS – None 
 
12. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted on the LTC 
webpage 
 Planner Stockdill circulated two items of correspondence. 
 
The meeting recessed for a break at 11:58 a.m. and the meeting reconvened at 12:00 p.m. 
 
13. APPLICATIONS AND REFERRALS 
13.1 SP-DVP-2023.1 
 Planner Stockdill presented a staff report dated January 26, 2023 regarding a 
Development Variance Permit application to increase the maximum floor area of a 
proposed dwelling unit at 9825 Canal Road. 
 
Applicant spoke to the application.  
 
In discussion the following items were noted: 
 A minimal number of trees were removed at the building site; 
 The reasons provided for the need to build a 5,000 square foot residence for a 
multi-generational family are valid; 
 The building site location on the property will provide the least environmental 
impact; and 
 The proposed design of the attached garage reduces the overall footprint of 
buildings on the site. 
 
SP-2023-001 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee approve issuance of 
Development Variance Permit application SP-DVP-2023.1 (9825 Canal Road).  
CARRIED 
 

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 5 of 8 
13.2 SP-TUP-2022.1 (Ellis)  
Planner Stockdill presented a staff report dated January 25, 2023 regarding a Temporary 
Use Permit (TUP) application for a Short Term Vacation Rental (STVR) within an existing 
dwelling at 9890 Castle Road. 
 
Applicants Catherine and Andrew Ellis spoke to the application.  
 
In discussion the following items were noted: 
 The applicants have done a lot of work to address concerns; 
 Considerable opposition to the application has been received by the Strata Council 
and nearby residents; and 
 Impacts from STVR’s can be largely mitigated when the property owner lives on or 
nearby the property. There is no precedent to follow for STVR applications within 
the South Pender Island Local Trust Area. There should be policy regarding absentee 
property owners included in STVR guidelines. Applicant Catherine Ellis advised there 
would be three emergency contacts available at all times to respond to any 
emergencies. 
 
The electronic meeting ended due to a power outage and recorder Sarah Shugar left the meeting at 
12:35 p.m. Staff recorded the meeting and the minutes were completed from the meeting recording.   
 
SP-2023-002 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee deny the Temporary Use 
Permit application SP-TUP- 2022.1 (Ellis). 
CARRIED 
 
13.3 Saturna Island Local Trust Committee Referral for Proposed Bylaws 136 and 137  
 RPM Kojima presented a bylaw referral from the Saturna Island Local Trust Committee 
dated October 27, 2022 regarding proposed Bylaws No. 136 and 137 was received. 
 
SP-2023-003 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee interests are not affected 
by Saturna Island Local Trust Committee Proposed Bylaw No’s 136 and 137. 
 
CARRIED 
 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 6 of 8 
13.4 North Pender Island Local Trust Committee Referral for Proposed Bylaw No. 232  
 RPM Kojima presented a bylaw referral from the North Pender Island Local Trust 
Committee dated January 19, 2023 regarding proposed Bylaw No. 232 was received. 
SP-2023-004 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee interests are not affected by 
North Pender Island Local Trust Committee Proposed Bylaw No. 232. 
CARRIED 
 
14. LOCAL TRUST COMMITTEE PROJECTS – None 
 
15. REPORTS 
15.1 Work Program Reports  
15.1.1 Local Trust Committee Work Program Review - Staff Report  
RPM Kojima presented a staff report dated December 14, 2022 regarding a 
summary of current and recently completed LTC Projects, an overview of the 
currently identified future projects, and other potential projects the LTC may 
wish to consider this term. The report also summarizes the status of major 
applications. 
SP-2023-005 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee direct staff to schedule a 
meeting prior to the next regular LTC meeting to discuss future work, projects 
and community engagement processes that the community would like the LTC 
to take on. 
CARRIED 
 
15.1.2 Active Projects Report Dated January 2023 
   Received. 
15.1.3 Future Projects Report Dated January 2023 
   Received. 
15.2 Applications Report Dated January 2023  
  Received. 
15.3 Trustee and Local Expense Report Dated November 2022  
  Received. 
15.4 Adopted Policies and Standing Resolutions  
  Received. 

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 7 of 8 
15.5 Local Trust Committee Webpage - None 
15.6 Islands Trust Conservancy Report Dated November 2022 
  Received. 
16. NEW BUSINESS 
16.1 Letter from W
̱
SANEC Leadership Council Staff regarding Draft 2021 Islands Trust Policy 
Statement Amendments  
A Trust Programs Committee briefing dated September 2, 2022 regarding a letter from 
W
̱
SÁNEĆ Leadership Council staff regarding draft 2021 Islands Trust Policy Statement 
amendments was presented. 
16.2 Brooks Point Regional Park – Update 
An email received from T. Shannon dated August 30, 2022 regarding Brooks Point 
Regional Park was presented. Trustee Evans reported Brooks Point Regional Park has 
been reclassified to a conservation area and the “events are permitted with approval” 
sign will be replaced with a “no events” sign.  Trustee Evans expressed gratitude to 
everyone for efforts on Brooks Point Regional Park. 
16.3 Advisory Planning Commission Appointments – Discussion 
Trustee Evans expressed support to re-establish the South Pender Island Advisory 
Planning Commission 
SP-2023-006 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee request staff to advertise 
for expressions of interest for the Advisory Planning Commission. 
CARRIED 
 
17. UPCOMING MEETINGS 
Staff will schedule a special meeting prior to the next regular meeting. The next regular meeting 
is scheduled for May 5, 2023 at the Fire Hall on Pender Island. 
 
18. TOWN HALL – None 
 
19. CLOSED MEETING – None 
 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
February 3, 2023 ADOPTED Page 8 of 8 
 
20. ADJOURNMENT 
By general consent, the meeting was adjourned at 1:30 p.m.  
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_______________________ 
Sarah Shugar, Recorder