Salt Spring Island Local Trust Committee community information meeting, March 16, 2023

[0:00:03] Voice 14: Okay, how's the commute?

[0:00:47] Voice 15: So blissful.

[0:00:49] Voice 15: Although, here this morning, like the windburn on my chest is real.

[0:00:59] Actually kind of brisk

[0:01:00] Voice 3: out this morning still.

[0:01:02] Voice 3: Yeah, going back to zero degrees.

[0:01:04] Voice 3: Okay, recording started.

[0:01:06] Voice 3: We're streaming.

[0:01:07] Voice 3: We call this meeting of the Salt Spring Local Trust Committee to order.

[0:01:14] Voice 3: knowledge that we're meeting on the territory of coast salish peoples and be respectful of that

[0:01:22] Voice 3: the whole beautiful place we get to live and work the regular business meeting of the salt

[0:01:30] Voice 3: spring island local trust committee uh my i am tim peterson elected on mesquite island

[0:01:37] Voice 3: chair of the salt spring hornby and galliano local trust committees today our trustee jamie harris

[0:01:44] Voice 3: and trustee laura patrick elected here on salt spring and joining us today we have staff

[0:01:54] Voice 3: oh

[0:01:54] Voice 6: i'm sarah sugar sugar

[0:01:56] Voice 10: regional planning manager chris hutton

[0:02:00] Voice 10: rob bingle and jen badly

[0:02:03] Voice 10: and are you in this meeting stefan

[0:02:06] Voice 10: and director of planning Stefan Cermak welcome everyone and we have an agenda before us

[0:02:15] Voice 3: the first item any additions or corrections to the agenda trustee Patrick it

[0:02:24] Trustee Patrick: would be nice to

[0:02:25] Trustee Patrick: add perhaps as 8.3 just a an opportunity for the staff just to give us a 30,000 foot level

[0:02:33] Trustee Patrick: level discussion of what's to come on the new projects for 23 24 the i don't know what you

[0:02:40] Trustee Patrick: want to call them the budgeted projects or the new projects give them an ongoing pro i don't

[0:02:47] Trustee Patrick: know what they're called i'll just

[0:02:48] Trustee Patrick: put steps to come high level

[0:02:50] Voice 3: ltc projects under 8.3 there you

[0:02:53] Trustee Patrick: go next steps

[0:02:55] Trustee Patrick: maybe the next steps would be a good word word all

[0:03:00] Voice 10: right anything else no

[0:03:03] Voice 14: okay then

[0:03:06] Voice 10: can i take it by consent that uh the agenda is approved as amended looks like it so for previous

[0:03:15] Voice 10: meetings we've got uh minutes from the february 9th 2023 regular meeting for adoption and also

[0:03:23] Voice 10: from the 26th uh trustee patrick a

[0:03:26] Trustee Patrick: couple of things on item 4.1 on page six and seven i i

[0:03:31] Trustee Patrick: know why it's there but from someone from outside would look funny because it says proposed bylaw

[0:03:35] Trustee Patrick: number 530 accessory dwelling units proposed vital because there were several items of that same

[0:03:40] Trustee Patrick: title so perhaps it should just say proposed bylaw number 530 accessory dwelling unit three three

[0:03:46] Trustee Patrick: three items or something in parentheses because it just looks like the computer repeated it five

[0:03:53] Trustee Patrick: times and from the outside it would be misunderstood that's all i think that's confusing

[0:03:59] Trustee Patrick: see

[0:03:59] Voice 10: yeah

[0:04:00] Voice 14: does that make sense uh

[0:04:03] Voice 6: yeah i could replace that page six

[0:04:09] Trustee Patrick: yeah just i don't know it's just something to clarify that it's not just a

[0:04:14] Trustee Patrick: error you didn't know i don't know just maybe do it once and put five items or something yeah

[0:04:19] Voice 6: i'll find the best way yeah i don't have

[0:04:21] Trustee Patrick: any suggestions other than it looks weird it just

[0:04:24] Voice 10: looks funny i

[0:04:25] Trustee Patrick: know what you meant but somebody who wasn't there would be good okay

[0:04:31] Voice 10: was there

[0:04:32] Voice 10: anything else from the february 9th minutes i

[0:04:34] Trustee Patrick: did um oh 16.1 um on page 15 so that was the vortex

[0:04:47] Trustee Patrick: conversation there's oh it says in discussion the following comments were noted what i think

[0:04:52] Trustee Patrick: is missing is there should be a comment chris's comment was very important and that's not that

[0:04:58] Trustee Patrick: that this was really just recognizing that the plans

[0:05:02] Trustee Patrick: where the drawings or whatever

[0:05:04] Trustee Patrick: had been submitted as required.

[0:05:07] Trustee Patrick: And so I think that point would be very important

[0:05:12] Trustee Patrick: in this item.

[0:05:16] Voice 6: Is that in the town hall section?

[0:05:18] Voice 6: No, 16.1.

[0:05:20] Voice 6: 16.1, okay, sorry.

[0:05:22] Trustee Patrick: On page 15,

[0:05:23] Voice 6: there's

[0:05:24] Trustee Patrick: two bullets there.

[0:05:25] Trustee Patrick: It says, in discussion, the following comments were noted.

[0:05:27] Trustee Patrick: I think there should be a third bullet

[0:05:28] Trustee Patrick: it that summarized what chris basically that this was a receipt of drawings um or you know

[0:05:36] Trustee Patrick: that's what that was that was a really important point so

[0:05:40] Voice 6: and um what would i add there um

[0:05:44] Voice 3: um it would be just that um but this recent consideration was simply to consider a drawing

[0:05:54] that needed to be upgraded um but the permit had already been

[0:05:58] Voice 14: approved yeah very important

[0:06:03] Voice 14: mr chair if that means

[0:06:05] Voice 3: that the trustee that that sounds like it's yeah you're trying to

[0:06:10] Voice 3: capture there i thought it was

[0:06:11] Trustee Patrick: a that was a very important note okay this

[0:06:14] Voice 6: recent consideration was

[0:06:15] Voice 6: to consider a drawing that had been uh that

[0:06:19] Voice 3: had just been outstanding i guess just additionally

[0:06:22] Voice 3: required and

[0:06:27] Voice 6: you and you had something on

[0:06:29] Voice 14: the permit although the permit had already been

[0:06:32] Voice 14: some clarity in

[0:06:38] Trustee Patrick: there yeah i did have one more one more item 10 on page 11 first pull it under

[0:06:44] Trustee Patrick: my report i know i had referenced that animals was enthusiastic but it's just it's just the

[0:06:52] Trustee Patrick: rural island economic partnership that's hosting it not animals so just you could strike mla

[0:06:58] Trustee Patrick: like animals and pan yeah

[0:07:00] Voice 6: okay so just start with rural yeah okay that's

[0:07:08] Voice 3: all i had

[0:07:09] Voice 14: um

[0:07:10] Voice 3: i just have

[0:07:11] Voice 3: one point about the so if it's all right with um trust patrick um the change to 4.1 i'm hoping

[0:07:19] Voice 3: that we take that simply as a as a grammatical yes so we don't we can approve these yep oh yeah

[0:07:25] Voice 3: yeah yeah i don't

[0:07:26] Trustee Patrick: expect you to have to bring it back um i think the conversation i'm comfortable

[0:07:29] Trustee Patrick: in the conversation yeah that one was definitely double grammatical okay

[0:07:35] Voice 10: so we're good then with

[0:07:36] Voice 10: the 3.1 how about the january 26.

[0:07:39] Voice 3: is there anything on that oh

[0:07:41] Trustee Patrick: did you need to approve

[0:07:42] Trustee Patrick: them through general consent oh i

[0:07:44] Voice 3: thought we just oh i guess we should just do that yeah

[0:07:47] Voice 3: you're right uh so i will take it by general consent that the minutes of february 9th 2023

[0:07:52] Voice 3: 23 are adopted as amended excellent and the january 26 2023 minutes much better

[0:08:01] Voice 3: you're happy

[0:08:03] Voice 3: yes okay anything for you trustee harris no thank you all right so we'll take it by general consent

[0:08:09] Voice 3: that the draftments january 26 2023 special meetings are adopted nothing under 3.2 3.3 or 3.4

[0:08:22] Voice 3: so we have a follow-up action list on page 21 March 2023 does anyone want to speak to this

[0:08:34] Voice 3: sure the the follow-up action list has been updated um if you're welcome any questions

[0:08:42] Voice 16: any questions from trustees trustee Patrick I

[0:08:45] Trustee Patrick: have I mean I understand cutting it off and you

[0:08:50] Trustee Patrick: know not trying to put a very lengthy report in there but it does have older items and I'm

[0:08:54] Trustee Patrick: I'm wondering, like the expense report, we get sent the expense report from staff

[0:08:59] Voice 14: and

[0:09:00] Trustee Patrick: attached to the expense report is all the detail behind it, pages and pages and pages, which is not enough.

[0:09:06] Trustee Patrick: That's good.

[0:09:08] Trustee Patrick: I'm wondering if we could receive, you know, like the follow-up action list, like via email, that's the complete version of it.

[0:09:17] Trustee Patrick: Sometimes, you know, because there are older items that, since they're not in this report, we tend to forget about them.

[0:09:24] Trustee Patrick: we don't see them but i understand having a time period but there are aging the few

[0:09:35] Voice 3: things that we've been we've been trying to address with the with the follow-up action list

[0:09:38] Voice 3: it's um the common practice um in salt spring to provide the last six months of items um there's

[0:09:48] Voice 3: a policy um for follow-up action lists um and what that policy actually indicates that we should be

[0:09:54] Voice 3: providing uh updates on the tasks that can conceivably be perceived that we as staff

[0:09:59] Voice 3: anticipate can be um completed in the next three months um so some of that stuff might be more than

[0:10:05] Voice 3: six months old and so that stuff might be uh less than six months old so this is this is an area

[0:10:12] Voice 3: where we're sort of navigating how to how to work with that policy um as well as the tool that in

[0:10:18] Voice 3: way it's been utilized recently as a cutoff built into the tool that we report with um so with that

[0:10:27] Voice 3: in mind what we are doing right now is you know basically the week or so a week or so before the

[0:10:32] Voice 3: meeting happens because this other sort of track and other part of the programming but um sit down

[0:10:37] Voice 3: with all the planners and kind of go through the list together and make sure that we've got

[0:10:40] Voice 3: everything at the most recent update um so that's that's basically where we're at right now and right

[0:10:45] Voice 3: now the tools that you have to switch back six months um for improv recently checked off

[0:10:51] Voice 3: um definitely take a look and to see if we can um provide like i said we're navigating

[0:11:00] Voice 3: the process of trying to improve how we present this but um you know the full the full fuel list

[0:11:06] Voice 3: i mean i think we could mr pingel do you have any thoughts on how we could what's

[0:11:12] Voice 15: that i would want

[0:11:16] Voice 12: to review the policy yeah that is set forth by the trust council as to how to share information

[0:11:21] Voice 12: but i'm happy to do that trustee patrick yeah

[0:11:27] Trustee Patrick: i mean i'm not we don't need to spend a lot of

[0:11:29] Trustee Patrick: time in here i just know there's got to be a some way we don't see it we forget us not talking about

[0:11:36] Trustee Patrick: you and and that's just the the challenge of and i know and i know we probably should have

[0:11:42] Trustee Patrick: some discipline that we do look at it in its full detail every so often to say you're right

[0:11:47] Trustee Patrick: that old stuff that you're not making progress on we don't want anymore stop it you know have

[0:11:52] Trustee Patrick: those conversations because that helps you give clarity and if

[0:11:57] Voice 3: i may mr chair one opportunity

[0:11:58] Voice 3: maybe that we do a strategic planning session coming up um and that may be an opportunity to

[0:12:02] Voice 3: look at the full policy plan um and discuss that you know i know that we want to talk about higher

[0:12:09] Voice 3: level issues but it may be a good opportunity to sort of cut some of the noise out of the uh

[0:12:14] Voice 3: out of the plan as well and um and any

[0:12:23] Voice 4: further on this any other questions trustee yeah number seven

[0:12:29] Voice 4: we asked about amendments that would be needed to uh to facilitate workforce housing projects

[0:12:40] Voice 4: and it says it's completed here and quite completed is that what we see in 8.1 of the

[0:12:47] Voice 4: agenda 8

[0:12:50] Voice 14: .2 maybe

[0:12:51] Voice 14: yes okay

[0:12:54] Voice 3: so it's eight point eight point two yeah um so we'll be doing more

[0:12:59] Voice 3: on that when we get there okay and then i guess if you have any further questions we can address

[0:13:05] Voice 3: that point okay

[0:13:08] Voice 10: so anything else on the follow-up action report any

[0:13:19] Voice 3: information meeting or a public

[0:13:21] Voice 3: hearing uh at some point one we have the policy and standing resolutions list any questions on

[0:13:27] Voice 3: that okay so at some point too we have the future projects report at page 42. speak

[0:13:46] Voice 14: to that at all

[0:13:49] Trustee Patrick: i assume we're gonna that's all the stuff we're gonna forget um

[0:13:57] Trustee Patrick: okay um that'll be some of the fodder that will come into our strategic planning exercise okay

[0:14:05] Voice 14: that's right along then

[0:14:08] Voice 14: 7

[0:14:09] Voice 16: .3 um we've got the active projects list anything

[0:14:17] Voice 14: there that's

[0:14:20] Voice 14: moving

[0:14:20] Voice 3: right along and then the applications with status report at page 49 and if there

[0:14:30] Voice 3: anyone would like to speak to trustee patrick um

[0:14:33] Trustee Patrick: i know uh bryce reached out to me i just wanted to

[0:14:38] Trustee Patrick: ask uh for an update on the rezoning um it's rezoning 20 21.3 on page 58.

[0:14:57] Voice 14: 58. did you have

[0:15:12] Voice 3: something on that sir uh i think um basically we have had uh the the file manager uh on file

[0:15:21] Voice 3: mr fatino has had a number of meetings with um uh the applicant recently uh i know that the applicant

[0:15:28] Voice 3: is uh contemplating uh formally requesting a change to this um this application uh we haven't

[0:15:36] Voice 3: received what that looks like exactly yet but um we have we are sort of looking at um reviving it

[0:15:44] Voice 3: you know very much focused on catching up on the style as he's taking it on from another planner

[0:15:49] Voice 3: um so there's um there's forward momentum on it uh but we're still waiting at basically an updated

[0:15:54] Voice 3: request through

[0:15:58] Voice 4: yeah chair if i make so i've seen a letter from north salt spring water

[0:16:05] Voice 4: that was one of the issues that they you know they couldn't go ahead and he couldn't go ahead

[0:16:10] Voice 4: and do uh what he wanted to do being at the water district um may have an issue with that um there's

[0:16:18] Voice 4: been a letter have you seen that letter from so how is that is that going to have a change

[0:16:24] Voice 4: make it you know make a change make this i think

[0:16:28] Voice 3: i think i don't think there's a concern with um

[0:16:34] with the with the allocation of water um if we still need to understand how water is

[0:16:41] Voice 3: is attained on the property um that meets our our requirements out of uh island health

[0:16:50] Voice 3: so there's a company the issue that we'll still have to review um but again we're primarily

[0:16:56] Voice 3: looking at you know at this point uh the the application uh that's been deferred by the

[0:17:05] applicant

[0:17:05] Voice 3: they've indicated they're they're planning to provide a revised proposal until that

[0:17:11] Voice 3: that happens we're really just digging into the background and um it really can't be

[0:17:17] Voice 15: involvement of the applicant right um is here

[0:17:24] Voice 14: and we didn't realize you need something from

[0:17:26] Voice 14: us to proceed we understood you had anything to proceed so who's that

[0:17:32] Voice 3: uh that sounds like

[0:17:36] Voice 3: good that you got the information and maybe you want to connect with staff um

[0:17:41] Voice 3: exactly to check in on that yeah find out where it's at yeah thank you

[0:17:45] Voice 3: great two years

[0:17:46] Voice 3: no that's good thank you okay

[0:17:48] Voice 10: anything else on the application status report

[0:17:52] Voice 10: no all right well moving right along 7.5 we've got uh two expense reports

[0:17:59] Voice 3: here december 2022

[0:18:00] Voice 3: january 2023 any questions on that and

[0:18:07] Voice 10: we've got an islands trust conservancy board report

[0:18:10] Voice 10: at page 64 item 7.6 receive

[0:18:15] Voice 3: that for information today excellent and we have nothing under 7.7

[0:18:22] Voice 10: today which brings us to item 8.1 at page 66 post bylaw 530 um for discussion today

[0:18:34] Voice 10: and

[0:18:38] Voice 14: mr

[0:18:44] Trustee Patrick: patrick um i know i had requested that this item you know this report i don't know how

[0:18:55] Trustee Patrick: we want to discuss this report because i certainly was not expecting this report um

[0:19:01] Trustee Patrick: um nor a draft bylaw um so i had asked that decided to be removed because i was shocked

[0:19:08] Trustee Patrick: shocked i'll use that word to find

[0:19:10] Voice 14: a draft bylaw um

[0:19:11] Voice 8: so

[0:19:16] Voice 14: i don't know how we want to discuss this

[0:19:17] Voice 14: more

[0:19:17] Trustee Patrick: you know the questions or the research requests from september yeah

[0:19:24] Voice 3: uh if i could just

[0:19:26] Voice 3: for a moment i'll just speak to that um talk to staff after after hearing from trustees and uh

[0:19:33] Voice 3: uh i ask that we report from today's agenda we just have a a discussion on this item

[0:19:41] Voice 3: so that's my understanding of the will of the ltc today so um what we want to do then is is have a

[0:19:51] Voice 3: discussion about what the next steps of the ltc wants to do and if there's some more specific

[0:19:56] Voice 3: direction to give uh staff to help us get to where we want then that would be welcome

[0:20:04] Voice 3: trustee patrick could

[0:20:05] Trustee Patrick: we frame the conversation around the september motions that's

[0:20:09] Voice 10: fine by me

[0:20:11] Voice 3: staff any problem with that or uh framing this conversation around the september motions

[0:20:16] Voice 3: sure is that fine same reason okay uh then back to you

[0:20:22] Voice 14: trustee patrick well i know um

[0:20:29] Voice 14: the

[0:20:29] Trustee Patrick: trustees last term and through here we're very consistent on trying to ask for how we limit

[0:20:34] Trustee Patrick: numbers i know the the rules and everything are challenging we don't necessarily have

[0:20:41] Trustee Patrick: straightforward ways and easy as uh as we'd like but i think that was our real challenge is to

[0:20:47] Trustee Patrick: to really try to push push staff to think of innovative interesting ways that we could um

[0:20:56] Trustee Patrick: limit the numbers of accessory dwelling units um well so that and the strengths and weaknesses of

[0:21:06] Trustee Patrick: those using a map is one method what are the other methods that we can use and that's that's you

[0:21:15] Trustee Patrick: really want to push that question maybe maybe they need regulatory change to have another method to

[0:21:20] Trustee Patrick: allow us that but it would be nice to know what we could do to limit the numbers and yet because that

[0:21:30] Trustee Patrick: was the objective of this project all along was to find a way for those who want to be landlords

[0:21:38] Trustee Patrick: to have a path forward to having a legal unit and knowing that those landlords are far and

[0:21:46] Trustee Patrick: few between on this island and i'm not put overly very nervous the moment we make a map we're we're

[0:21:52] Trustee Patrick: reducing the pool of potential landlords significantly nobody wants to be landlords

[0:21:58] Trustee Patrick: anymore so we're seeking out how to find them and give them a path forward to a legal option

[0:22:11] Trustee Patrick: so i know our tools are very very crude and limited but that was the question was how can we

[0:22:17] Trustee Patrick: try to do that

[0:22:23] Voice 14: staff

[0:22:24] Voice 3: is i mean i hear i'm hearing a question there but i'm wondering if you've got a

[0:22:28] Voice 3: direction from that i've got a like um thought and then flanagan is here as well and um prepared

[0:22:36] Voice 3: to speak please tool i'll maybe let her um

[0:22:39] Voice 15: i don't mind your chair um let's let her garbo

[0:22:42] Voice 10: hi uh

[0:22:48] Voice 1: can you hear me yes okay

[0:22:51] Voice 1: great thank you so much and uh through you chair uh we did do the

[0:22:58] Voice 1: uh comparison we just it's not quite complete but it's pretty close and and uh trustee patrick

[0:23:06] Voice 1: is correct our tools are very limited especially it's really the zoning legal

[0:23:13] Voice 1: mechanism we have is it possible for me to share the document I'm gonna try and

[0:23:20] Voice 1: see if I can do that let me know if you can see it well are you seeing the

[0:23:28] Voice 1: the resolution analysis page.

[0:23:36] Voice 3: Can you guys read that?

[0:23:38] Voice 3: Is that

[0:23:40] Voice 1: in our package?

[0:23:41] Voice 1: No, it's not because it's not done.

[0:23:44] Voice 1: So I just want to explain that.

[0:23:46] Voice 1: Yes, we did look at it and we base it on the,

[0:23:50] Voice 1: within the zoning by-law, what we can do.

[0:23:53] Voice 1: So we have looked at, you know, pilot area,

[0:23:56] Voice 1: which is the village because it has existing infrastructure.

[0:24:00] Voice 1: So we look at strength and weaknesses. We look at outside the pilot area. What are the issues? It could be because it's outside surface area for the most part. And what if we limited zones, which is the original proposed bylaw that went through the public hearing.

[0:24:22] Voice 1: it's in certain zones and but it was still pretty broad so we kind of look at the strengths and

[0:24:29] Voice 1: weaknesses and we look at schedule one and we look at which is allowing it in the existing

[0:24:36] Voice 1: secondary suites that's already permitted and that is what the draft bylaw we thought

[0:24:41] Voice 1: would be pretty straightforward we can get it through pretty quick and also we look at how

[0:24:47] Voice 1: How can we regulate within a given time period?

[0:24:51] Voice 1: It has its own challenge.

[0:24:53] Voice 1: And we look at housing agreement.

[0:24:56] Voice 1: Of course, housing agreement can combine with any of those methods we identified.

[0:25:02] Voice 1: Also has its own challenge or challenges.

[0:25:05] Voice 1: And then we look at limited numbers.

[0:25:08] Voice 1: And this one has the most challenge because we don't even have our legal advice actually

[0:25:14] Voice 1: advise against that.

[0:25:16] Voice 1: we look at permitted by zone variation of course it's a very onerous process and we've done all

[0:25:24] Voice 1: the research we look at other jurisdictions before however i haven't said that we don't feel

[0:25:30] Voice 1: it's quite um comprehensive we feel there might be still some more and this kind of

[0:25:37] Voice 1: research can go on for a long time because there's always other um you know perhaps outside

[0:25:46] Voice 1: outside the province, you know, even in the states where they have very innovative methods.

[0:25:52] Voice 1: So it really depends on how far reach we want to look at tools. But within the tools that we

[0:25:58] Voice 1: identify that is very common within the islands jurisdictions, we have identified that at the

[0:26:07] Voice 1: the very least what we can do is allow detached ADUs

[0:26:14] Voice 1: because right now, secondary suites in Schedule I,

[0:26:18] Voice 1: it's within the principal dwelling.

[0:26:19] Voice 1: And we feel that that could be one thing

[0:26:22] Voice 1: we can at least move this as to stage one.

[0:26:25] Voice 1: We can always expand, either it depends on

[0:26:29] Voice 1: whether you trigger an OCP amendment,

[0:26:31] Voice 1: but a lot of things can happen concurrently.

[0:26:34] Voice 1: so this is uh we kind of mentioned that in this staff report which is not available right now

[0:26:39] Voice 1: because it's not on the agenda so that is the approach and at this point i understand there

[0:26:46] Voice 1: might be some concerns that we're moving too fast with this bylaw so i'm i'm happy to just

[0:26:52] Voice 1: answer questions or just listen to the discussion from trustees and determine what is the next step

[0:26:58] Voice 1: what we can bring back the following month thank you

[0:27:02] Voice 3: for that um trustees

[0:27:07] Voice 3: specific questions

[0:27:09] Voice 4: or so well i'm just i'm yeah you know the whole idea of that we won't need to

[0:27:15] Voice 4: limit numbers i don't see honestly see the threat of the numbers get going out of control

[0:27:21] Voice 4: with passing this bylaw as previous to the um the draft bylaw that came to us um earlier um this

[0:27:33] Voice 4: week now is there something we can do like i know we've had a report from the legal um from legal

[0:27:41] Voice 4: showing that but you know arguably we are not um contradicting the ocp to pass bylaw 530 and um

[0:27:50] Voice 4: why don't we just go ahead and get this through and we can monitor as it's going if there seems

[0:27:58] Voice 4: to be some problem with with a huge influx of population which i just don't see happening

[0:28:04] Voice 4: um for you know a few reasons one being that you know the price of construction and the um

[0:28:14] Voice 4: well the price of construction we're building a lot of folks aren't just going to be

[0:28:18] Voice 4: you know jumping on board and saying let's build a place to rent this out the cost versus what

[0:28:24] Voice 4: they're going to get in return from rent just doesn't really equal out for most people the

[0:28:31] Voice 4: other reason being a lot of people are just don't want to have the hassle of having a renter being

[0:28:37] Voice 4: that the the tenant landlord act is sort of so and i clearly don't see this as a fix we're going

[0:28:46] Voice 4: to need more than bylaw 530 to address our workforce housing here so what can we do to get

[0:28:53] Voice 4: this bylaw 530 again as you know before this uh in its form prior to this draft bylaw and pass it

[0:29:07] Voice 4: any thoughts just hello

[0:29:09] Trustee Patrick: trustee patrick i i i don't disagree with with jamie but you know i do

[0:29:17] Trustee Patrick: know that there are people who fear, who just are absolutely convinced that if you allow

[0:29:24] Trustee Patrick: it, they will come. And I hope in the research of the pros and cons, part of that should

[0:29:40] Trustee Patrick: be, well, we did allow them in a pilot area. How many were built? We know North Pender

[0:29:49] Trustee Patrick: or allows secondary suites over the entire island?

[0:29:53] Trustee Patrick: Are they getting built like crazy?

[0:29:54] Trustee Patrick: And, you know, we have so many other things to look at.

[0:30:00] Trustee Patrick: to help at least explain you know is it happening or not but you know I hear there's a fear there's

[0:30:06] Trustee Patrick: a fear there's going to be a lot I know there aren't going to be that many you know so is there

[0:30:10] Trustee Patrick: a way we could say we're limiting it you can see what happens actually I was talking to a lawyer

[0:30:17] Trustee Patrick: yesterday she's like why not just bring it in regulations regulate the number maybe it is you

[0:30:26] Trustee Patrick: don't have the legal mechanism let someone sue you if they if they think you don't have the legal

[0:30:32] Trustee Patrick: mechanism we could could we be creative could we be pushy could we you know do we what would be the

[0:30:38] Trustee Patrick: risk if we created our own regulation saying we're only going to allow so many a year um so i'm i'm

[0:30:45] Trustee Patrick: willing to be pushy mr

[0:30:47] Voice 3: chairman the answer to the question what would happen if we if we place a

[0:30:52] Voice 3: number is that we've done that we have other regulations municipalities have tried and failed

[0:30:57] Voice 3: to place regulations similar to this one and uh not similar to this one but regulations that are

[0:31:04] Voice 3: not enforceable or implementable simply don't get followed so um i

[0:31:10] Voice 15: would say the consequence

[0:31:10] Voice 15: of passing a regulation like that is simply that you just have a regulation that's unusual

[0:31:15] Voice 3: um and that's where the limiting of numbers is is difficult um it's not a functional

[0:31:21] Voice 3: type of regulation when you don't have the tools to, to, to, to, to enforce that or even manage

[0:31:28] that. So, you know, and I'll give

[0:31:30] Voice 3: you an example of a, you know, a development planner looking at

[0:31:33] Voice 3: a, this causes no end of anxiety for planners when they see a regulation like this and they say,

[0:31:38] Voice 3: well, how do I know like the maximum of 50 of this type of use? How do I know how many there

[0:31:45] Voice 3: are and there's there's no tool to to count them essentially we've even i've even had this

[0:31:51] Voice 3: experience where we have them in covenants in one development and it becomes onerous to maintain an

[0:31:56] Voice 3: accurate number of how many results or how many of x has been achieved and are we over limit so this

[0:32:04] Voice 3: is the only tool that i can think of that would do this would be something like a licensing scheme so

[0:32:09] Voice 3: business licensing so any community that has dog licensing can tell you exactly how many golden

[0:32:14] Voice 3: retrievers there are in their community that are licensed

[0:32:16] Voice 15: so as long as you have compliance then

[0:32:18] Voice 15: you

[0:32:19] Voice 3: have a a workable regulation but we simply don't have that tool here so the only real

[0:32:25] Voice 3: alternative is to do some type of a limitation within the ocp the the most viable option uh

[0:32:33] Voice 3: where you have the density already in place to do this would be in uh the areas that's currently

[0:32:40] Voice 3: on secondary schools i

[0:32:43] Trustee Patrick: mean this is why we asked for a report i'd like to see this these are pros

[0:32:49] Trustee Patrick: and cons that's why we asked for this item back in september what works what doesn't work if we

[0:32:55] Trustee Patrick: don't have it right now we have a government in power that says by god we're going to build housing

[0:33:00] Trustee Patrick: and make sure people are housed if ever we have a environment where if we don't have a tool or

[0:33:05] Trustee Patrick: or need a tweak on a tool, can we ask?

[0:33:10] Trustee Patrick: We aren't the only community that is suffering

[0:33:13] Trustee Patrick: under the problem.

[0:33:14] Trustee Patrick: We have a really, really serious problem.

[0:33:16] Trustee Patrick: I mean, I'm

[0:33:18] Voice 14: hearing from Trustee Harrison,

[0:33:20] Trustee Patrick: he agrees with me.

[0:33:20] Trustee Patrick: We're not gonna see runaway built houses on this.

[0:33:23] Trustee Patrick: Nobody wants, very few people wanna be a landlord.

[0:33:26] Trustee Patrick: And the few that do are probably already landlords

[0:33:29] Trustee Patrick: and they're housing people illegally.

[0:33:31] Trustee Patrick: And what we're trying to do is give them a path

[0:33:33] Trustee Patrick: toward equality.

[0:33:34] Trustee Patrick: gallery we heard people wrote to us and said no i've got someone living in my basement and if this

[0:33:39] Trustee Patrick: could pass i'd complete the separation so they have a legal suite and we're not you know sharing

[0:33:45] Trustee Patrick: the kitchen um yeah so i just i just see that that's i think there's value in finishing this

[0:33:52] Trustee Patrick: work it doesn't need to be a you know thesis for a master's at ubc um it would just be nice for us

[0:34:01] Trustee Patrick: to have some of those options laid out in front of us so we could see what they are and um and

[0:34:08] Trustee Patrick: understand what those risks are if it's if if we have if that is a potential option to regulate it

[0:34:16] Trustee Patrick: uh what are the downfalls uh those are things that we need to be aware of and maybe there's

[0:34:21] Trustee Patrick: some other way of filling those downfalls so the whole island is hurting and if we can find units

[0:34:29] Trustee Patrick: for people to live in somehow we're gonna have to take some risk trustee

[0:34:38] Voice 4: harris thank you mr chair

[0:34:41] Voice 4: so i i hear what um is saying and i i agree that the regulation would just be an exercise in the

[0:34:52] Voice 4: staff time ill spent and money bill spent and i concur with trustee patrick on the um

[0:35:01] Voice 4: the fact that we're not going to see runaway housing being built in fact there will be you

[0:35:10] Voice 4: know the contrary and again a lot of these units are already existing and so we're we're giving

[0:35:18] Voice 4: people a path to legality but that's big i've heard from many many people on just that fact

[0:35:25] Voice 4: you know we've we've heard at this point i feel that we've heard from the community we've

[0:35:30] Voice 4: We've weighed concerns, and we can see.

[0:35:33] Voice 4: I personally feel that passing this bylaw would be to the benefit of our community

[0:35:41] Voice 4: and would far away any negative that could possibly come from it.

[0:35:46] Voice 4: One thing possibly we might be able to do is to monitor,

[0:35:50] Voice 4: and because we would clearly see building applications coming in possibly,

[0:35:56] Voice 4: and if it looked like we were having this giant influx,

[0:36:00] Voice 4: we could then put the brakes on somehow but i honestly don't see that happening i would um i'd

[0:36:06] Voice 4: love to be able to have this passed today um if we can't then can we done for april and um you know

[0:36:15] Voice 4: that means we hear a bit of a report on some of the concerns that trustee patrick was saying and

[0:36:21] Voice 4: then we can um weigh them at that time and then hopefully you know make a decision in

[0:36:28] Voice 3: april thank

[0:36:29] Voice 3: Thank you for that.

[0:36:30] Voice 3: Mr. Chair, I would just remind the LTC

[0:36:33] Voice 3: that the only path forward,

[0:36:35] Voice 3: regardless of what option is taken at this point

[0:36:37] Voice 3: is to conduct an additional public hearing

[0:36:40] Voice 14: and then consider

[0:36:41] Voice 3: the bylaws for adoption.

[0:36:43] Voice 3: So whatever bylaws-

[0:36:43] Voice 3: Thank you.

[0:36:44] Voice 3: So you would have to reread it a second time

[0:36:46] Voice 3: and then we would

[0:36:48] Voice 15: probably

[0:36:49] Voice 3: do some more engagement

[0:36:51] Voice 3: with the business.

[0:36:52] Voice 3: Although we have heard,

[0:36:53] Voice 3: unless we're doing the same bylaws before,

[0:36:56] Voice 3: we did the same bylaws before,

[0:36:57] Voice 3: or if we would or the file that's currently been read the second time about the public hearing

[0:37:02] Voice 3: um we would we would like to be able to simply schedule a second public hearing

[0:37:05] Voice 3: um and proceed from there um if it's amended in some way we would recommend that it go to

[0:37:12] Voice 3: uh go through the same engagement process that it went through originally um because the same

[0:37:17] Voice 3: people that provided input on that process but we would want to have the same conceivably want

[0:37:21] Voice 3: to have the same input it's the

[0:37:23] Voice 3: same opportunity to discuss the decision and then go for a public

[0:37:26] Voice 3: like they're even adopted uh trustee patrick well

[0:37:31] Trustee Patrick: that's i'd still like to see like i said not it

[0:37:37] Trustee Patrick: not not a thesis but i'd like to see the pros and cons brought to us as as requested so we can see

[0:37:43] Trustee Patrick: sort

[0:37:43] Voice 3: of like what we're potentially

[0:37:45] Trustee Patrick: and i know i couldn't read

[0:37:47] Voice 3: that i didn't

[0:37:47] Trustee Patrick: hopefully but we've just given some feedback and you know we've got we want to push on you know

[0:37:54] Trustee Patrick: know there may be things that are completely problematic but we want to hear what they are so

[0:37:58] Trustee Patrick: that um we're not going to be able to solve any of these issues by ourselves we will need to rely

[0:38:06] Trustee Patrick: and cooperate with others to to do any anything but you know i i do hear the concerns of limiting

[0:38:14] Trustee Patrick: numbers and we need to find a way to do that to calm those fears um so i'd like to hear what those

[0:38:22] Trustee Patrick: those are um yeah

[0:38:24] Voice 10: yeah just a moment i'm gonna let patrick uh trex patrick finish sorry yeah well i

[0:38:31] Trustee Patrick: just wanted to follow up on the point we didn't do any engagement with bylaw 530 that's one of

[0:38:36] Trustee Patrick: the reasons why we're in the challenge we have one community information meeting that a few people

[0:38:41] Trustee Patrick: showed up on a zoom um and there was not even any information as to what an accessory dwelling is

[0:38:47] Trustee Patrick: i'm still being approached by some of the people neighbors of some of the people who

[0:38:52] Trustee Patrick: fought this tooth and nail that are saying you're approving allowing people to live in

[0:38:57] Trustee Patrick: garages and shacks and it's like no that's not what bylaw 530 is and that's why we asked for

[0:39:03] Trustee Patrick: what they what they are and how to make them legal because there's crazy levels of misinformation on

[0:39:11] Trustee Patrick: this island that the bylaw 530 has become its life of its own and it's that we're trying to

[0:39:17] Trustee Patrick: to put people in in garages and shacks that's where people are today in garages and shacks

[0:39:24] Trustee Patrick: many in a lovely ukrainian family here working their tails at multiple jobs and they're living

[0:39:30] Trustee Patrick: in in literally in a garage um and that's one of many so that's what we're not doing bylaw 530 is

[0:39:41] Trustee Patrick: not that it's being very crystal clear but the people on the island don't know we didn't tell

[0:39:48] Trustee Patrick: them what this is so we have lots of engagement yet to do regardless we can't just say oh we did

[0:39:56] Trustee Patrick: it last time we didn't we did not explain what it is um

[0:40:01] Voice 10: trustee harris and then uh uh

[0:40:03] Voice 10: planet gerber we'll hear from you after trustee harris so that's great can we um

[0:40:09] Voice 4: um ask for a second reading and at the next ltc and um and push for um you know the the engagement

[0:40:21] Voice 4: again and also can we get a clear um a clear description from staff showing how this isn't

[0:40:32] Voice 4: about people living in garages and shacks that we can then bring forward so second reading

[0:40:37] Voice 4: in april that's

[0:40:39] Trustee Patrick: question three right here that's what we asked in september that's why we asked for

[0:40:44] Trustee Patrick: it request up a pair of communication materials that guides the public to understand the various

[0:40:48] Trustee Patrick: forms accessory dwelling units and the steps necessary to really apply them and it says in

[0:40:54] Trustee Patrick: the report we can't do that because the bylaw is not done yet we didn't say you know you don't have

[0:40:58] Trustee Patrick: to say it's 60 meters 55 meters or whatever it's so that people understand that there is a process

[0:41:03] Trustee Patrick: You know, an accessory dwelling, a suite in a house that will require building permits.

[0:41:11] Trustee Patrick: What do they look like?

[0:41:13] Trustee Patrick: A suite in an accessory building.

[0:41:16] Trustee Patrick: I've seen municipalities all over have materials that show what these are and what they look like.

[0:41:25] Trustee Patrick: And that's why we asked for this material, so that we can educate people as to what these are.

[0:41:31] Voice 3: if i mean okay yeah and then and then i'd like to hear from planner garbo and then i'll come back

[0:41:36] Voice 3: though i i just want to get absolutely clear on that resolution our understanding has been that

[0:41:40] Voice 3: this is a part of the implementation phase that once a once a clear regulation for secondary

[0:41:45] Voice 3: suites and accessories combined has been established that we will prepare uh public

[0:41:51] information material what i kind of hear trustee patrick saying that um

[0:41:55] Voice 3: she would like us to have

[0:41:56] Voice 3: have more clear information through an engagement process so i just want to make sure are we are we

[0:42:01] Voice 3: on the wrong track here with understanding this is an informational brochure for people who would

[0:42:05] Voice 3: like to do a secondary suite or edu

[0:42:08] Trustee Patrick: once implemented this is for people to know what

[0:42:11] Trustee Patrick: we're talking about right now you know what an accessory dwelling unit is i know what an

[0:42:16] Trustee Patrick: accessory dwelling unit but we have people in this community who think we're talking about

[0:42:20] Trustee Patrick: putting people in garages they think that's what an accessory dwelling unit is because that's what

[0:42:27] Trustee Patrick: they are today but that's not what this is that we're talking about so we have people who do not

[0:42:33] Trustee Patrick: know what we're talking about so

[0:42:35] Voice 3: yes lots of

[0:42:37] Voice 3: them if i may i mean secondary suites are sometimes

[0:42:39] Voice 3: frankly in garages that people do to fall off and create you know a habitable space but they have a

[0:42:45] Trustee Patrick: building permit you're

[0:42:46] Voice 3: correct a habitable

[0:42:47] Trustee Patrick: space all

[0:42:48] Voice 3: right you and

[0:42:49] Trustee Patrick: i understand let's not get too

[0:42:50] Voice 3: too conversational here if we could please um what i think i'm hearing uh trustee patrick say is that

[0:42:57] Voice 3: is that we'd like some communications material like as soon as possible so that as the conversation

[0:43:04] Voice 3: um continues in the public we've got some we're kind of defining and letting the public know what

[0:43:12] Voice 3: it is we're talking about is am i correct

[0:43:14] Voice 3: yes okay so i'm gonna go to planner garbo because i put her

[0:43:18] Voice 3: off for a couple minutes i know she had something she wanted to let us know tana garbo uh thank you

[0:43:23] Voice 1: uh chair just some clarification and i'm starting to hear that too because i got a little bit

[0:43:29] Voice 1: confused i think from the process perspective unless we move by law 530 the way it was at the

[0:43:37] Voice 1: public hearing then we can go straight and continue the process but it has its own issue which i will

[0:43:43] Voice 1: get back to you in a minute. And the other way is if we are asking or if trustee is asking us

[0:43:50] Voice 1: to revise the bylaw addressing some of the concerns, yes, we will have to resend second

[0:43:57] Voice 1: reading and then reread it again the second time. So that is the process. Now, the last time,

[0:44:07] Voice 1: the reason why at public hearing, at the post-public hearing meeting, Trustee, the last

[0:44:14] Voice 1: LTC adopted five resolutions and direct us to do certain things. And like I said, we have done

[0:44:22] Voice 1: those, but probably not as clear in reporting back to LTC before we brought the draft bylaw.

[0:44:28] Voice 1: And for the reason that we were under the impression that there's a lot of pressure

[0:44:33] Voice 1: and hearing from Trustee Harris and also even from Trustee Patrick about where is bylaw 530.

[0:44:41] Voice 1: So we were under the impression that we need to bring in the revised bylaw.

[0:44:44] Voice 1: So it's good to have this dialogue to give us some direction to clear the path.

[0:44:49] Voice 1: The other thing I want to mention, which the new LTC were not part of it, is part of the reason it got kind of paused on the process was the First Nations concern.

[0:45:01] Voice 1: concern. It was too broad. It expanded too much. They feel in their letter that we need to address

[0:45:08] Voice 1: amendment to the OCP. That was one of the reasons. And we did meet with First Nations.

[0:45:13] Voice 1: And clearly, they explained to us that it was not staff's position, it's chief and council's

[0:45:18] Voice 1: position. And they're concerned about being so broad without doing any analysis. So that's why

[0:45:26] Voice 1: why we want to duct-tail it right along with the OCP so that we can move the process, I

[0:45:34] Voice 1: wouldn't say expeditiously, but because OCP is very complex, and we will talk about that

[0:45:40] Voice 1: at the next agenda item, but for us, it's really, as I mentioned before, we brought

[0:45:48] Voice 1: back the revised bylaw thinking that one could be pretty quick, allow more than 1,000

[0:45:53] Voice 1: unit within the Schedule I. So I think for me, it will be important for me this time, without

[0:46:00] Voice 1: messing up the process again or misunderstood LTC's intent, is to clearly get some direction

[0:46:08] Voice 1: on the process. What I'm hearing is, though, from Trustee Patrick, my understanding, it wasn't just

[0:46:15] Voice 1: communication material, which we will do, and immediately we didn't. Last year, we've gone

[0:46:21] Voice 1: gone through really fast trying to push the bylaw forward, and we did not do those public

[0:46:29] Voice 1: engagement meeting that I really feel we should, and because it would delay the process, it takes

[0:46:35] Voice 1: time. So I'm hearing, you know, we should do publication, we should do material, but after the

[0:46:45] Voice 1: rereading for the second time of the revised bylaw. So if there's some clarification, I really

[0:46:50] Voice 1: really appreciate that okay

[0:46:53] Voice 10: thank you i'm gonna go

[0:46:53] Voice 4: to trustee harris and then i'll come back to you

[0:46:56] Voice 4: so if i'm hearing this correctly we we don't have to go to a second reading if we're not

[0:47:02] Voice 4: going to revise the bylaw is that what it is it would be going to third is that what i was

[0:47:07] Voice 4: assuming no we don't

[0:47:10] Voice 3: have to rescind a little moment on the process the process would be

[0:47:15] Voice 3: essentially to reread regardless uh we would still do a second public hearing

[0:47:20] Voice 3: even if we were to go with the original bylaw 530 okay because of the extent of discussion and

[0:47:25] Voice 3: inevitability it just really um for the for the time cost of it um it's just a lot easier to have

[0:47:32] Voice 3: a nice clean legal process um and run that second public hearing so

[0:47:36] Voice 4: can it go to second and third at

[0:47:39] Voice 4: the same meeting we can

[0:47:42] Voice 3: do it would be essentially we would present something for your consideration

[0:47:47] Voice 3: it would be read a second time and then we would have to schedule that public hearing and do the

[0:47:52] Voice 3: notice and then uh at the time of the public hearing post-public hearing the ballot could

[0:47:56] Voice 3: be read a third time and then we've got to go back one more time so basically we have to

[0:48:01] Voice 3: so

[0:48:02] Voice 4: what i would love to see us do whatever we need to do to make that happen so in the shortest

[0:48:10] Voice 4: period of time have the readings have some feedback which again doesn't have to be a large

[0:48:16] Voice 4: large thesis and we can consider what the community thinks and and hopefully get this done

[0:48:24] Voice 4: as fast as possible in three meetings if that's what I'm hearing that's what it would take well

[0:48:32] Voice 4: can we maybe agree to make that happen trustee trustee Patrick well

[0:48:38] Trustee Patrick: I'd like to see

[0:48:39] Trustee Patrick: the answers to these questions so i i absolutely believe we can i can't can't speak i would hope

[0:48:50] Trustee Patrick: we could alleviate the concerns whether it's from first nations are our citizens of the island

[0:48:55] Trustee Patrick: uh that you know our objective is to is only going to result in a few number of units you

[0:49:03] Trustee Patrick: just heard planner garbo referred to the map as being that'll bring us a thousand units

[0:49:07] Trustee Patrick: It will

[0:49:08] Trustee Patrick: not bring us 1,000 units, the map that's here, because it's mostly in North

[0:49:12] Trustee Patrick: Salt Spring water, which has already said no to moratoriums and no to accessory dwelling

[0:49:16] Trustee Patrick: units.

[0:49:18] Trustee Patrick: So we've got to be careful in the language that we use, because that's what people hear

[0:49:22] Trustee Patrick: on the site.

[0:49:23] Trustee Patrick: 1,000 units are going to be built when we know there won't be 1,000 units built.

[0:49:28] Trustee Patrick: So we've got to find a way, and that's why I'm hoping we can hear what the options are

[0:49:33] Trustee Patrick: to alleviate including yes you know the second question here was about how we minimize the

[0:49:39] Trustee Patrick: footprint of property so they're not putting in two driveways and two separate units across the

[0:49:46] Trustee Patrick: island that if we have this information before us that we can make a better decision and alleviate

[0:49:53] Trustee Patrick: the concerns we're not trying to aggravate people that's not the objective here we're trying to

[0:50:00] Trustee Patrick: find what few landlords are in this island find a path for them forward

[0:50:04] Trustee Patrick: um and that has been our objective from the beginning and i know we're in a very complex

[0:50:12] Trustee Patrick: mechanisms that are just not helpful to what we're trying to do i

[0:50:16] Voice 3: have a i have a question

[0:50:17] Voice 3: uh actually you do go ahead and then i'll ask my question no i was going to kind of jump to

[0:50:21] Voice 3: a solution okay well i'm i mean one of the concerns i'm hearing is that uh people are

[0:50:27] Voice 3: concerned that you know the numbers are going to somehow run away and i'm hearing from the trustees

[0:50:31] Voice 3: that that you want to alleviate those concerns whether you share them or not um so i'm just

[0:50:38] Voice 3: trying to think of pragmatic solutions that might help us get going here um i hear that we don't

[0:50:45] Voice 3: have you know licensing that's not an option uh in our toolkit um what i'm wondering this is it's

[0:50:54] Voice 3: kind of a ham-fisted way but i'm wondering if we um if we pass the bylaw and then discover that in

[0:51:04] Voice 3: fact uh we're wrong and the numbers are running away um could we not repeal the bylaw and then

[0:51:14] Voice 3: all of the existing ones would be grandfathered and then we could get back to work on making it

[0:51:19] Voice 3: better i know that's great idea from a process that may not be ideal but i'm just thinking

[0:51:24] Voice 3: thinking about the pragmatic ways to get this going and have like I can't I'm trying to think

[0:51:30] Voice 3: about other ways that we could put the brakes on if we saw it snowballing out of control but to get

[0:51:36] Voice 3: out I would say off the cuff it's probably challenges I mean once you once you put it

[0:51:42] Voice 3: into zoning uh it has a really strong impact on property value and downzoning it's usually

[0:51:46] Voice 3: fairly challenging prospect for okay I'm

[0:51:51] Voice 15: just trying to think of

[0:51:51] Voice 3: some what some mechanism we

[0:51:54] Voice 3: could put the brakes on the process if it starts really snowballing out of control but it is

[0:51:59] Voice 3: possible to

[0:51:59] Voice 4: repeal and if we have that written right in the somehow that concession being in

[0:52:06] Voice 4: there that will help alleviate the people who have a concern with it or i

[0:52:13] Voice 3: guess maybe the other way

[0:52:14] Voice 3: to approach that would be uh like build a review mechanism into it or answer

[0:52:21] Voice 3: these questions that

[0:52:22] Voice 3: we

[0:52:22] Trustee Patrick: asked in september and bring us a report so that we can have the materials in front of us to

[0:52:27] Trustee Patrick: make a decision that's all i'm expecting at this point so that we can make a informed decision of

[0:52:33] Trustee Patrick: how to move forward i feel we're we're not we're we saw a flashed up thing on the screen we have

[0:52:39] Trustee Patrick: not the information ahead of us to make that decision and

[0:52:44] Voice 4: at the very least let's have the

[0:52:47] Voice 4: information in front of us so that we can pass this within three meetings whatever we have to do

[0:52:56] Voice 4: to have the readings and then come time to in the third meeting we can have the final discussion

[0:53:01] Voice 4: and go yes or no hearing that mr

[0:53:07] Voice 3: chair i think what i'm hearing is that we've discussed i think

[0:53:12] Voice 3: three of the five resolutions at this point we've touched on um on public engagement materials it

[0:53:19] Voice 3: sounds more like we're looking for some more public information materials yeah and something

[0:53:23] Voice 3: that would be adapted into a um a brochure post uh adoption uh put out some some clear information

[0:53:30] Voice 3: for people wanting to to use whatever program would come up with um we've talked about um the

[0:53:38] Voice 3: uh the need to engage um with the community a little bit better uh maybe a little more

[0:53:44] Voice 3: more about you know we're going to do a revision that sounds like we kind of need a bit of an

[0:53:48] Voice 3: an idea of how we would engage the community uh

[0:53:52] Voice 15: but if i'm wrong i certainly welcome any comments

[0:53:54] Voice 15: and

[0:53:54] Voice 3: then we've also talked about regulation some of the challenges around that

[0:53:58] Voice 3: and if we had a bit more analysis to provide you with um but that would that would better

[0:54:04] Voice 3: fulfill something like what planet carbo has has indicated if we were to to bring back a report

[0:54:09] with that information would that give us does that are there any other aspects of the resolutions

[0:54:14] that we need to discuss

[0:54:16] Voice 3: or any other any further direction just

[0:54:20] Voice 10: for clarity um i i

[0:54:22] Voice 3: thought i heard

[0:54:23] Voice 3: pretty clearly from trustee patrick that we like materials before we're getting to

[0:54:28] Voice 3: like we want materials out for the public like as soon as we possibly can

[0:54:34] Voice 3: yeah okay um trustee

[0:54:38] Voice 4: harris and we're not interested in a revision of the bylaw

[0:54:42] Voice 4: we want it passed as is that's

[0:54:46] Trustee Patrick: that's we can't make that we'd like to see the answers to these

[0:54:50] Trustee Patrick: questions so that we can decide that or not that that

[0:54:52] Voice 4: that's a future decision i'm sorry i thought

[0:54:55] Voice 4: i heard um you mentioned that if it was going to be revised we would need to do this but if we're

[0:55:00] Voice 4: not planning to revise we could just get all this other information first and then

[0:55:06] Trustee Patrick: i'd like to see

[0:55:08] Trustee Patrick: this information so that i can decide you know if i'm if it needs revisions or not i don't know

[0:55:15] Trustee Patrick: um i said i generally understand the concerns i'm hoping we can find a way to alleviate them

[0:55:23] Voice 16: this material

[0:55:25] Trustee Patrick: will help us a lot in doing that and like the second question here is also the

[0:55:32] Trustee Patrick: um you know the environmental issues that are they're still not addressed in this draft

[0:55:37] Trustee Patrick: by law that's even ahead of us right now is the environmental factors like shared driveways and

[0:55:44] Trustee Patrick: things that minimize footprint of the structures so

[0:55:48] Voice 3: i i think that um i think what i'm hearing from

[0:55:51] Voice 3: staff is that uh we i mean staff needs some direction from us um what i'm hearing from

[0:56:00] Voice 3: you as you'd like these questions uh more fully addressed so i'm wondering in terms of like what

[0:56:10] Voice 3: are your what are your thoughts about what we can do today to request staff to be like specific let's

[0:56:17] Voice 3: be as specific as we can so that we get the information you want us to have um and i think

[0:56:23] Voice 3: we're all clear that like we'd like to be we'd like to get moving on this uh you know as as soon

[0:56:30] Voice 3: as feasibly possible but it sounds like trustee patrick do you want you want these questions

[0:56:35] Voice 3: addressed in a more uh in some more explicit ways well

[0:56:40] Trustee Patrick: we saw an exam it sounds like the

[0:56:42] Trustee Patrick: work is underway yeah i'd like to see the report yeah and um yeah trustee

[0:56:48] Voice 4: harris so

[0:56:50] Voice 4: a couple of things i'm prepared to i support this 100 i didn't create this while this was

[0:56:58] Voice 4: previous term i think it would be a great thing for a community i'm prepared to pass it as is

[0:57:04] Voice 4: right now i'm not i'm not interested in any revisions i hear the concerns from from trustee

[0:57:11] Voice 4: patrick and again we want to get this hopefully done as quick as humanly possible um because

[0:57:18] Voice 4: we're i think wasting time and money and staff resources with this exercise um in which again

[0:57:26] Voice 4: Again, I'm prepared to pass this now.

[0:57:31] Voice 4: I'll just leave it at that.

[0:57:35] Voice 16: Justice Patrick?

[0:57:38] Trustee Patrick: I agree we've wasted a lot of time, but the trustees last term were still clear they wanted to limit the numbers.

[0:57:45] Trustee Patrick: So here we are

[0:57:46] Trustee Patrick: a year later, and we're still over a year.

[0:57:48] Trustee Patrick: I guess it was February a year ago.

[0:57:50] Trustee Patrick: So yeah, over a year ago.

[0:57:51] Trustee Patrick: And we still haven't been able to address the issue that we directed from the beginning.

[0:57:58] Trustee Patrick: and so i know it's tough but we'd like to see some real thinking on that and and get that

[0:58:05] Trustee Patrick: reported to us um so that we can move forward so

[0:58:09] Voice 3: i'd like i'd like to um i mean i think we

[0:58:14] Voice 3: i feel like we've kind of passed the conversation uh like well but what i'm

[0:58:21] Voice 3: really yeah no problem

[0:58:22] Voice 3: probably get right back to you but what i'm what i'm feeling is that um to to make some progress

[0:58:28] Voice 3: here uh we need to think about what specific direction we want to give to staff today

[0:58:34] Voice 3: so that uh they can bring stuff back to us at our next meeting and we could get this

[0:58:40] Voice 3: rolling along

[0:58:41] Voice 4: trustee harris um again so the um what we had brought to us with this revised draft

[0:58:47] Voice 4: and all that it's a shame that this has gone through um you know this time is spent on that

[0:58:53] Voice 4: and um but what's done is done um so if if we can keep the as trustee patrick has said

[0:59:03] Voice 4: any information being brought back to us it doesn't need to be a thesis and um can we just

[0:59:14] Voice 4: do that and then yeah do what we need to

[0:59:16] Voice 10: get this done in three meetings yeah and and uh i'll just

[0:59:20] Voice 10: check in with with planner garbo there what you were showing us on the screen um you said was was

[0:59:27] Voice 10: nearly complete so it

[0:59:29] Voice 3: sounds like there's certainly interest in in the from the trustees to

[0:59:34] Voice 3: have a look at that as soon as possible um is there anything else specific that we want to ask

[0:59:41] Voice 3: from staff in terms of helping us prepare for the the next step on this to get this rolling

[0:59:49] Voice 3: uh well i'm gonna i'm gonna kind of find that out in a moment but

[0:59:52] Voice 3: i know i know for from staff's end the more specific that we are and in in and when we

[1:00:00] Voice 3: use motions make resolutions that helps guide their work and then they you know the clearer

[1:00:05] Voice 3: direction we provide them the better and i think the more clear we are the better chance we have of

[1:00:11] Voice 3: getting what we want so um i'm not presupposing what either of you might want to ask but i'm just

[1:00:17] Voice 3: saying let's put our minds to that and and try and be as clear as we can did you have something

[1:00:23] Voice 3: i just have one detail i think that i'm hearing just a bit of a discrepancy

[1:00:27] Voice 3: how we move this forward so um there's there seems to be one perspective that that we want

[1:00:35] Voice 3: a significant amount of analysis and some information um on it um and then there's also

[1:00:41] Voice 3: um you know a desire to to move forward as quickly as possible um we can do

[1:00:47] Voice 3: um both of those things if we're if you're asking us to bring back that analysis as well as

[1:00:53] Voice 3: a recommended alternative bylaw so you have the original bylaw that's currently the proposed

[1:01:00] Voice 3: bylaw 530 we can also provide alternatives and provisions like a simply a best recommended option

[1:01:07] Voice 3: for in light of these resolutions so

[1:01:10] Voice 15: otherwise

[1:01:12] Voice 3: if it's simply an informational bylaw we're going to

[1:01:14] Voice 3: have to sort of figure out whether or not to simply address the current proposed bylaw or

[1:01:22] Voice 3: if it's overly complex we'll have to go back and bring it back to another meeting which would add

[1:01:27] Voice 3: a fourth meeting to this process so it's sort of do you want to see in the block bylaw uh or do

[1:01:32] Voice 3: you want to see a report for information trustees

[1:01:35] Voice 4: i would say a report for information only and no

[1:01:40] Voice 4: alternatives other than to carry or not to carry the existing bylaw trustee patrick well

[1:01:46] Trustee Patrick: i i want

[1:01:47] Trustee Patrick: the information so that we can make an informed decisions um except i really want to alleviate

[1:01:54] Trustee Patrick: the concerns that have been raised and think they can be um and and i'm and i'm challenging staff

[1:02:02] Trustee Patrick: let's find a way to alleviate those concerns yet you know do what the the widest net possible

[1:02:11] Trustee Patrick: uh to find those couple of landlords that are on the island that aren't already landlords um and

[1:02:18] Trustee Patrick: And they're out there.

[1:02:18] Trustee Patrick: There are people who said if it's a legal path, I would do it.

[1:02:21] Trustee Patrick: And in particular, I've heard that mostly in regard to the suites associated with an accessory building, whether it's a suite over a garage or something of that nature.

[1:02:36] Trustee Patrick: That structure is a game changer for some potential landlords.

[1:02:43] Trustee Patrick: um and so you know i i we've got to find that that sweet spot so to speak um and and manage

[1:02:56] Trustee Patrick: to alleviate the concerns as well because it's it's a tough challenge i know we're setting out

[1:03:03] Trustee Patrick: a really really challenging challenge i

[1:03:05] Voice 10: want to i'm going to get back to you in a sec i just want

[1:03:08] Voice 10: to ask um staff uh in terms of of trying to

[1:03:15] Voice 3: uh like keep our timeline as short as possible

[1:03:21] Voice 3: i'm wondering if it's possible to consider um some kind of a a special meeting that might be

[1:03:31] Voice 3: short that might be one item which might be receiving this information

[1:03:37] Voice 3: that we're going to be requesting here so that I'm wondering the feasibility of shoehorning in

[1:03:46] Voice 3: a session where we can receive this information, ask some questions, and then be more prepared

[1:03:54] Voice 3: for our next LTC. I know you're busy and staff are busy all over the map. I'm just trying to

[1:04:01] Voice 3: look at what options we have and if you if you want to take a minute we can come back to that

[1:04:10] Voice 3: after you throw that bomb

[1:04:12] Voice 3: at you there uh trustee harris thank you

[1:04:15] Voice 4: mr chair i just wanted to add

[1:04:16] Voice 4: that the people's you know we don't want to put too big of a burden on staff and trying to you

[1:04:25] Voice 4: know asking them to bring us information that's going to alleviate the concerns of people that

[1:04:29] Voice 4: are concerned with anything and it doesn't matter what it is the same people are concerned

[1:04:35] Voice 4: concerned with the vortex or with 530 or with tree cutting or with you name it we've got the

[1:04:41] Voice 4: same people that we're never going to alleviate these people's concerns so it's a big ask to ask

[1:04:46] Voice 4: staff to you know bring us information that's going to alleviate everybody's concerns because

[1:04:51] Voice 4: it's not going to happen we just want some common sense facts and we can then weigh that and and

[1:05:01] Voice 4: and then proceed as we see fit.

[1:05:05] Voice 4: And again, I would hope that we don't have a whole pile

[1:05:07] Voice 4: of alternatives and putting added pressure on staff.

[1:05:11] Voice 4: Just the only alternatives would be other

[1:05:14] Voice 4: and whether to carry bylaw 530 as is or not.

[1:05:18] Voice 15: Really

[1:05:19] Voice 4: simple, keep it simple for you guys

[1:05:22] Voice 4: and don't put a giant burden.

[1:05:24] Voice 4: That's again, a big ask to try and get them

[1:05:26] Voice 4: to bring us information that will alleviate

[1:05:28] Voice 4: everyone's concerns because that's not going to happen.

[1:05:31] Voice 4: But we can, to a degree, and at least to go through the motions, and we can say we have looked at this, and so I'll leave it there.

[1:05:41] Voice 4: Trustee Patrick?

[1:05:42] Trustee Patrick: I'm optimistic that we can alleviate, because that was not our intent in any way, shape, or form of what was of the fearful option of it.

[1:05:58] Trustee Patrick: it so it's how do we do it you know so that we can prove that you know so yes it's it's extra

[1:06:06] Trustee Patrick: effort but you know there's there was real concern that was expressed and um um and i think if we can

[1:06:13] Trustee Patrick: just find that marriage of the two that's what we're trying to do okay um yeah

[1:06:21] Voice 10: yeah any comments

[1:06:24] Voice 10: comment on my brilliant uh uh suggestion to throw a bunch more work your way um

[1:06:33] Voice 3: i i i think it's um i was just looking at possibly the the strategic meeting

[1:06:39] Voice 3: i can't really see a path forward there

[1:06:47] Voice 3: information presented at that meeting we can certainly talk about that

[1:06:51] Voice 3: on april 13th an information report we can pretty much be back in the situation of bringing an

[1:06:56] amended possibly bringing them into bylaw uh at the end of april for you to look at

[1:07:01] Voice 4: i'm ended but i thought we don't want them we just want it as is depends

[1:07:05] Voice 14: on the difference

[1:07:06] Voice 14: yeah

[1:07:07] Voice 3: i mean really um because the only we wouldn't be able to have a public hearing

[1:07:13] Voice 3: so essentially um we're looking at you know april 13th at the earliest that you would

[1:07:19] essentially give a reread in the second time we go to notice

[1:07:35] Voice 3: okay so i mean did you and yeah and i wasn't i wasn't trying to suggest that we might be

[1:07:40] Voice 3: between now and the info reading but just in terms of like looking at how the process is

[1:07:47] Voice 3: going to play out if if there's an approach you know just to keep in mind that that's potentially

[1:07:53] Voice 3: an option and maybe we can maybe we can have a like a one topic session that helps move this

[1:08:00] Voice 3: along when that's appropriate so we just keep it either trustees uh do we have some direction from

[1:08:07] Voice 3: staff we want to um we want to give them today trustee patrick my

[1:08:13] Trustee Patrick: question is more did they need

[1:08:14] Trustee Patrick: direction from us like so these questions have existed since september um you know are there

[1:08:19] Trustee Patrick: is there any further clarity they required to understand any of what

[1:08:24] Voice 14: was asked rpm

[1:08:26] Voice 14: yeah thank

[1:08:33] Voice 10: you for that that's

[1:08:36] Voice 1: all right uh uh through you chair when if we report back to the

[1:08:43] Voice 1: in response to the five resolutions especially on number two it is highly likely that will be

[1:08:53] Voice 1: changed to the bylaw 530 because we're talking about floor area ratio or whatever driveway

[1:09:01] Voice 1: because we did not stipulate that and if we add those provision it will be a revised bylaw so

[1:09:09] Voice 1: So I guess the thought is to bring back our analysis to the five resolutions, but it should

[1:09:18] Voice 1: accompany a draft bylaw to give you an idea.

[1:09:22] Voice 1: At the time, you can not move forward or you can give it second reading.

[1:09:29] Voice 1: But without the bylaw, without the draft bylaw, and we will just be reporting back on the

[1:09:36] Voice 1: five resolutions our recommendation in that report likely will say in may will bring you the bylaw

[1:09:43] Voice 1: being revised if you agree with some of the analysis okay

[1:09:51] Voice 3: thank you for that um as far as

[1:09:57] Voice 3: where we want to go here trustees i i'm it sounds like we've got uh staff understands that we'd like

[1:10:06] Voice 3: you know the option to to get more clarity on on more work on these i hear that the option or uh

[1:10:14] Voice 3: the second resolution here uh sounds like there's a a bit of work that hasn't been done

[1:10:22] Voice 3: perhaps or that's you know may result in some potential amendments um well

[1:10:30] Trustee Patrick: i mean that i would

[1:10:30] Trustee Patrick: just yes i'm sure they're going to

[1:10:32] Voice 3: say i know you i know you want these addressed and you want to

[1:10:36] Voice 3: hear you hear back and then and we want to move and i hear from from trustee harris who wants to

[1:10:42] Voice 3: get this going as soon as possible so i'm just wondering if there's anything further

[1:10:48] Voice 3: um we want to address today at this meeting uh as far as this item or or should we uh

[1:10:54] Voice 3: uh uh you know anticipate that staff's gonna gonna bring this stuff back and and we'll look

[1:11:02] Voice 3: at it in april trustee harris i

[1:11:07] Voice 4: have a question but i don't know if it needs to go on camera or

[1:11:10] Voice 4: are we have do we have an in-camera session book you know we

[1:11:18] Voice 4: do not have one book today

[1:11:21] Voice 4: short one in there possibly in regards

[1:11:22] Voice 3: to this which maybe i can uh give you some advice here

[1:11:26] Voice 3: yes if you would like to if you believe that there is a need to go in camera and you have a reason

[1:11:32] Voice 3: um i just don't hurt anybody's feelings on camera

[1:11:35] Voice 14: so

[1:11:36] Voice 3: is it um i mean one of them i don't know what

[1:11:39] Voice 3: you're you're thinking about one of the reasons to go into that camera would be uh staff matters

[1:11:44] Voice 3: okay so that would be that's a valid reason to go into camera um i don't love amending the agenda

[1:11:54] Voice 3: as we're part way through it but uh maybe it's something that could be maybe we could talk at

[1:11:58] Voice 3: the break and then okay why don't we

[1:12:00] Voice 3: do that why don't we talk at the break we'll have a little

[1:12:02] Voice 3: informal discussion the break and it was that i

[1:12:05] Voice 8: mean because i really don't know what it is here

[1:12:07] Voice 8: yeah okay if

[1:12:08] Voice 3: it is a discussion of business i would definitely close the meeting and discuss it

[1:12:11] Voice 3: um you don't have to do it right now you may wish to do that just before lunch uh

[1:12:15] Voice 3: we can rise and report

[1:12:19] Voice 14: for campbell okay um i still think i mean i

[1:12:28] Voice 3: still think from my perspective

[1:12:32] Voice 3: yeah i'd like to go to a break and it's just getting a sense of what your concern is before we

[1:12:39] Voice 3: determine whether we're going to go into camera um so at this stage trustees are

[1:12:46] Voice 3: how are we feeling are we content that that we're going to see that material from

[1:12:52] Voice 3: uh planner garbo that work is in progress we're going to see a copy we can actually read

[1:12:57] Voice 3: is there anything more we want to do at this moment before we move on in the agenda no okay

[1:13:07] Voice 3: Okay, so our next item is the discussion

[1:13:12] Voice 3: on opportunities for workforce housing.

[1:13:17] Voice 3: We have a staff memo at page 86, I believe.

[1:13:39] Voice 14: Did you want to

[1:13:41] Voice 10: address this, Planner Garbo?

[1:13:44] Voice 1: Sorry, I'm just getting to the page there.

[1:14:13] Voice 1: So this is essentially just a memorandum

[1:14:16] Voice 1: in responding to the resolution

[1:14:18] Voice 1: resolution by the LTC. And it's really just to facilitate a conversation, a discussion.

[1:14:29] Voice 1: The resolution asks about what type of amendment that will facilitate the workforce housing.

[1:14:37] Voice 1: Right now, it's not a specific, the OCP amendment that was in the works for the April,

[1:14:46] Voice 1: As soon as we get the budget approved is regarding really a lot of the policy sections that we want to update and it will enable perhaps expansion of more of the housing options that what the effort that we have in place.

[1:15:07] Voice 1: and we basically explain what type of what's the OCP amendment what are the sections as

[1:15:16] Voice 1: Trustee Harris asked about we highlight the sections that we try to review and potentially

[1:15:24] Voice 1: amend and perhaps even delete it if it is no longer effective or relevant and within the

[1:15:33] Voice 1: memo, we also identify a lot of the existing efforts that's been

[1:15:39] Voice 1: done in the past and even recommendations, but it hasn't

[1:15:42] Voice 1: been implemented. And those are the tools that are available.

[1:15:49] Voice 1: And because going through the bylaw, as you can see, just with

[1:15:55] Voice 1: bylaw 530, it's complex. Sometimes if we make the bylaw

[1:15:59] Voice 1: too much, it can trigger OCP amendment. So, and doing the OCP amendment to update policies to

[1:16:06] Voice 1: support housing, the whole process takes time and engagement with First Nations, engagement with

[1:16:14] Voice 1: communities, and the referral process with agencies, all of that will take time and it

[1:16:19] Voice 1: require minister's approval. But there are some of the recommendations already in place that

[1:16:26] Voice 1: that if trustee want to look at it

[1:16:28] Voice 1: and feel we have the resource

[1:16:30] Voice 1: or it's available to implement, it might help

[1:16:33] Voice 1: rather than going through this amendment

[1:16:36] Voice 1: to the regulatory requirements.

[1:16:39] Voice 1: So essentially this memo is just help facilitate

[1:16:42] Voice 1: the conversation and the dialogue with the LTC

[1:16:46] Voice 1: to look at what can be done to support

[1:16:50] Voice 1: with the given resources as in with the given,

[1:16:54] Voice 1: not just land use or regulation and many even community resources. What can we do to make it

[1:17:00] Voice 1: happen? One thing that's been talked about a lot since I came on board is this housing authority

[1:17:08] Voice 1: and housing license. All of that's been talked about, but it's a means to move those initiatives

[1:17:17] Voice 1: forward. Again, this is before my time, those recommendations. So just want to remind trustees

[1:17:26] Voice 1: that we do have some tools in our toolkit within Ireland's trust.

[1:17:32] Voice 16: Thank you for that, trustees.

[1:17:37] Voice 16: Trustee Patrick? Okay.

[1:17:47] Trustee Patrick: As a trustee, I've been lectured time and time again and supported through

[1:17:53] Trustee Patrick: multiple legal opinions. It's our job to view the OCP in its entirety, clause by clause by clause,

[1:18:03] Trustee Patrick: but what it's intending to do. And I read our OCP as really imagining and trying to create a

[1:18:16] Trustee Patrick: community that is diverse. The words are very clear in here, you know, an authentic residence

[1:18:25] Trustee Patrick: residence center, community, and recognize the strength of exceptional value of communities,

[1:18:34] Trustee Patrick: diverse human population. You know, this one, a population characterized by people of many ages

[1:18:40] Trustee Patrick: and backgrounds who through choice or circumstance have a rich variety of lifestyle

[1:18:45] Trustee Patrick: livelihoods to recognize the very real intangible loss that is felt in the community when the

[1:18:52] Trustee Patrick: diversity is diminished by external pressures or changes when the housing working group was formed

[1:18:58] Trustee Patrick: first to kick off this project it was like eons ago i think it was the beginning of a pandemic

[1:19:06] Trustee Patrick: that is why we use the term housing in its entirety because we're talking about what's

[1:19:11] Trustee Patrick: salt spring and recognizing that what's happening today is you know we're the

[1:19:18] Trustee Patrick: But housing stock is serving a narrowing and narrowing demographic of society.

[1:19:25] Trustee Patrick: And as a result, society is getting narrower and narrower as a result of it.

[1:19:33] Trustee Patrick: So when we look at the OCP or even the workforce, we can't just, we're not looking at always a single demographic.

[1:19:42] Trustee Patrick: We've got housing that's raging out of control.

[1:19:45] Trustee Patrick: and look at our tax increase for this year for islands trust it was eight eight plus percent

[1:19:49] Trustee Patrick: as a result of new construction i saw them coming on the ferries you saw them coming on the ferries

[1:19:57] Trustee Patrick: gravel trucks cement trucks and contractors and boy have they been building and we're not getting

[1:20:05] Trustee Patrick: a pushback on those that and they're building houses building them where a rental house used to

[1:20:11] Trustee Patrick: our own staff member last summer kicked out of an eight-year secure rental house and moved into

[1:20:19] Trustee Patrick: a shack and surprise surprise he's not here anymore um so we've got to make sure we're not

[1:20:29] Trustee Patrick: just focusing in on um you know one demographic that we're just trying to

[1:20:37] Trustee Patrick: you know squeeze in a few more units to satisfy a demographic the workforce of this island

[1:20:49] Trustee Patrick: is the island and we have to look at this as a community issue that we're we're

[1:20:56] Trustee Patrick: we're who is you know who needs to be here and what are the housing options they need

[1:21:04] Trustee Patrick: from top to bottom and make sure that we are aligned appropriately

[1:21:08] Trustee Patrick: and protecting housing appropriately because we put no controls.

[1:21:15] Trustee Patrick: We have no controls on the upper end of the market,

[1:21:17] Trustee Patrick: and it's just eating the entire island.

[1:21:21] Trustee Patrick: And there's unlimited appetite of people wanting to move here

[1:21:25] Trustee Patrick: and buy that housing.

[1:21:29] Trustee Patrick: So that's all I want to make sure that when we're looking at these projects

[1:21:33] Trustee Patrick: that we just keep focusing in on the same three policies

[1:21:40] Trustee Patrick: about the what not to do,

[1:21:44] Trustee Patrick: and we're not taking them in its entirety

[1:21:47] Trustee Patrick: of what was the OCP intending to do?

[1:21:49] Trustee Patrick: What is this community?

[1:21:53] Trustee Patrick: So, and even one of the policies is that we set targets,

[1:21:58] Trustee Patrick: numbers of rental houses and stock.

[1:22:02] Trustee Patrick: We haven't even done that.

[1:22:03] Trustee Patrick: And I think we'll hear from staff,

[1:22:06] Trustee Patrick: that's hard to

[1:22:06] Trustee Patrick: do too who's going to monitor and measure and know what those are we don't

[1:22:10] Trustee Patrick: know what our community is and we're not monitoring measuring no wonder why we've lost

[1:22:16] Trustee Patrick: housing stock and

[1:22:20] Voice 14: lost population everyone's saying oh we've grown we've grown we've grown

[1:22:24] Voice 14: we

[1:22:24] Trustee Patrick: did but at the expense we've lost people so i just want to make sure we're looking at this and

[1:22:34] Trustee Patrick: it's a proper view um because i think that's the that's the i think that's what the community wants

[1:22:44] Voice 14: to be engaged on and talk about just you guys well uh

[1:22:57] Voice 4: thanks um to um senator garbo for this

[1:23:02] Voice 4: report um i am interested in hearing more about the housing

[1:23:04] Voice 14: authority and what um what can maybe

[1:23:17] Voice 4: be done there i know i've heard from crd saying that they'd be interested in the and helping

[1:23:25] Voice 4: to create a housing authority or or use some of the infrastructure they already have

[1:23:34] Voice 14: so i get what laura's what your

[1:23:44] Voice 4: trustee patrick is saying we are losing people yes um you know

[1:23:50] Voice 4: i'm thankful for the construction that we do have going on it really is you know it's um

[1:23:59] Voice 4: this keeps our economic wheel spinning here but we do need workforce and ownership housing is the

[1:24:06] Voice 4: deal rentals yeah we need some rentals but we need ownership housing where families can live

[1:24:17] Voice 4: engage in positive endeavors and be a producing action of our community that's how we're going

[1:24:30] Voice 4: to keep a sustainable community seven young families that are going to be able to afford

[1:24:35] Voice 4: to live here and the only way that i can see at this point is that we we have to have some added

[1:24:44] Voice 4: added zoning somewhere um i shouldn't say the only way but one of the major ways in order to

[1:24:51] Voice 4: achieve this is to have some added zoning uh that would facilitate workforce ownership housing

[1:24:57] Voice 4: projects to be controlled by housing authority so how we get there you know that's a huge

[1:25:03] Voice 4: conversation you know we've got to file a 530 thing going on and a lot to do right we don't

[1:25:10] Voice 4: want to put this giant burden on staff and have have um these things that are seem almost

[1:25:16] Voice 4: unachievable so why i was asking what would be needed to done be done to um sort of you know

[1:25:26] Voice 4: try to find what we would need to do to the ocp preferably the housing section i was hoping that

[1:25:31] Voice 4: that would be make it easier for us to get um workforce ownership housing projects initiated

[1:25:44] Voice 4: that's where i was going with that so you know i'd love to hear more about the housing authority

[1:25:47] Voice 4: reef end of it and what staff might have disabled that okay

[1:25:53] Voice 3: thank you and i mean so my my my take on

[1:25:58] Voice 3: what i'm hearing here a little bit is that um there's there's sort of a short-term let's get

[1:26:05] Voice 3: some people housed and then one of your sort of long-term goals is let's get some long-term like

[1:26:15] Voice 3: ownership model which is it is a bigger project and will take longer uh referring to that trustee

[1:26:23] Voice 3: patrick's comments sure sure ocp and and and as far as a housing authority we're not there

[1:26:29] Voice 3: um so that's you know that's definitely more in the long term um i had a question on on this memo

[1:26:40] Voice 3: here. There's a

[1:26:42] Voice 10: number of action items out of the various different groups here. And

[1:26:50] Voice 10: it looks to me like, you know, all of these are good things. What I'm

[1:26:54] Voice 3: not clear about

[1:26:54] Voice 3: it looks also looks like a number of them are well outside the authority of the LTC.

[1:27:02] Voice 3: So I mean, I'd like to see for my information, I'd like to see a list that's more sort of

[1:27:11] Voice 3: specific to what action items for the ltc we there's a number of items here that that i don't

[1:27:19] Voice 3: think are in our in our bailiwick um so i i think the more clear we are as what items we as an ltc

[1:27:28] Voice 3: can can move ahead from these uh suggested actions would be would give us a sort of a work list to

[1:27:35] Voice 3: start working on um so i think that'd be helpful for the ltc uh which is just my thoughts um

[1:27:43] Voice 3: director termac thank you mr chair i've

[1:27:46] Voice 15: been quiet i just thought i'd inform you

[1:27:49] Voice 15: we announced at the trust council that the regional planning committee is working on

[1:27:54] Voice 15: updating housing toolkit which should be as exhaustive as possible in terms of amendments

[1:28:00] Voice 15: It means you can make two bylaws focused on LTCs.

[1:28:03] Voice 15: That deliverable is going to be delivered to all trustees in an education session.

[1:28:09] That date hasn't been scheduled, but that deliverable is being worked on as we speak,

[1:28:13] and it should

[1:28:14] Voice 15: be in a solid draft form by the end of this month.

[1:28:17] Voice 15: And we're expecting delivery by the end of this month.

[1:28:20] Voice 15: That delivery date is being scheduled.

[1:28:23] Voice 3: Scott,

[1:28:24] Voice 15: you asked, and look,

[1:28:26] Voice 15: it's coming up.

[1:28:26] Voice 16: There's a list of tools for

[1:28:28] Voice 10: LTCs coming.

[1:28:29] Voice 10: I mean, that's good to hear, Trustee Patrick.

[1:28:32] Trustee Patrick: Keep reminding our mandate says in cooperation

[1:28:36] Trustee Patrick: with over and over and I think what's missing

[1:28:42] Trustee Patrick: and I know hopefully Planner Garbo,

[1:28:46] Trustee Patrick: I hope you have a copy of the CMHC

[1:28:48] Trustee Patrick: Housing Supply Challenge report that was done last May

[1:28:52] Trustee Patrick: for the Southern Gulf Islands, including Salt Spring,

[1:28:55] Trustee Patrick: spring, because it does lay out a direction, trying to get funding from the feds to put

[1:29:04] Trustee Patrick: an entity in place to do that work, they didn't get the funding.

[1:29:09] Trustee Patrick: So we all know we need better coordination among the agencies to facilitate any solutions

[1:29:22] Trustee Patrick: that need to be happening.

[1:29:23] Trustee Patrick: this is not an island's trust only issue we know that uh remind that you know when we set up the

[1:29:30] Trustee Patrick: um when we set up this housing project from the beginning you know we we put a set of principles

[1:29:40] Trustee Patrick: and um you know the the principle was recognizing as well that you know we we have to work with

[1:29:47] Trustee Patrick: all other groups if we really want meaningful change to occur we know

[1:29:52] Trustee Patrick: that so how do we how

[1:29:54] Trustee Patrick: How do we do that? How do we make that happen?

[1:30:01] Trustee Patrick: And I think people are tired of talk and, you know,

[1:30:06] Trustee Patrick: the recommendation for a multi-agency group has shown up for many,

[1:30:10] Trustee Patrick: many, many years. And here we are still talking about it.

[1:30:18] Trustee Patrick: We have a housing council on salt, salt spring, but it's unfunded.

[1:30:23] Trustee Patrick: People doing their best.

[1:30:35] Voice 14: Anyway.

[1:30:38] Trustee Patrick: And I know there are things that in the report too, I do find it.

[1:30:42] Trustee Patrick: we have to be careful that you know it says the the community it's community preference to amend

[1:30:48] Trustee Patrick: the ocp i don't have that evidence i don't know if it's community preference i think the community

[1:30:55] Trustee Patrick: prefers us to have some people um so

[1:31:01] Voice 14: we have to be cautious well trustees um good thoughts uh

[1:31:14] Voice 3: sadly not a lot of uh concrete actions coming out of the discussion today but good things to think

[1:31:20] Voice 3: about um just here clearly there'll be more to come on

[1:31:24] Voice 4: this and um yeah maybe so we've got lots

[1:31:28] Voice 4: of ideas and i have to figure it out and possibly meeting behind the scenes um

[1:31:38] Voice 10: in that case are we

[1:31:39] Voice 10: ready to move on to the next item all right we'll move on to the new item uh 8

[1:31:45] Voice 3: .3 uh ltc projects

[1:31:47] Voice 3: next steps trust patrick you brought this to us yeah

[1:31:51] Trustee Patrick: i think um i think just the conversations

[1:31:54] Trustee Patrick: we've been through for the last little bit is a good example i've been thinking about

[1:31:58] Trustee Patrick: you know what's going to come and i i thought maybe we should hear from uh staff on what they

[1:32:04] Trustee Patrick: they were expecting to do for the process and i'm going to encourage that perhaps as part of

[1:32:10] Trustee Patrick: the process before they bring us a project charter that we have a conversation of our expectations

[1:32:16] Trustee Patrick: So that we're not just responding to a project charter that have a conversation with staff about what each of the projects will be before we see the project charter but I'm open to hear what what was planned what what are we going to see for these two significant suit to

[1:32:33] Trustee Patrick: i guess it's ganja's village in the ocp review um

[1:32:37] Voice 3: so the um essentially it's coming down really

[1:32:41] Voice 3: but the ganji's project in the ocpl project these are the two funded projects that we have for um

[1:32:46] Voice 3: 2023. um we sort of see um first nations engagement on those two projects given the scale of the

[1:32:53] Voice 3: projects their project for the ltc the budget for that as you'll recall this was purchased back in

[1:33:02] Voice 3: december so we we have these two projects that are going forward um the two the two projects were

[1:33:11] Voice 3: rational in this case back in december as well um at that time they had been altered

[1:33:18] Voice 3: especially the um the ocp luv review so we've significantly reduced the budget and that

[1:33:27] Voice 3: that change did indicate that we would have to sort of revise the scope of it for cutting

[1:33:31] Voice 3: the budget by more than half then we certainly have to revisit what can be achieved of the budget

[1:33:37] available so that's that's what we've been working at is trying to figure out what scope would meet

[1:33:44] the intent of the business case for the OCP LUV project in particular. Gandy's is fairly

[1:33:52] Voice 3: straightforward we have concluded a significant engagement process and we'll continue there is

[1:34:00] Voice 3: a plan to continue engaging throughout um the finalization of an area plan um but that's that's

[1:34:07] Voice 3: pretty much um the desire is to simply um hire somebody to do an rfp um to write again um based

[1:34:17] Voice 3: on the the original work that we've done um so that's the the expectation was to bring you a

[1:34:23] Voice 3: project charter that would indicate the uh the goals an anticipated schedule and budget that

[1:34:29] would be allocated as well as what aspects will be um would be contracted out what aspect would be

[1:34:35] work of staff the schedule would likely include

[1:34:39] Voice 3: um phasing um an idea of when um how what types

[1:34:44] Voice 3: of tasks we'll do uh as we'll report to the

[1:34:46] Voice 15: community as well as the lpc board and that's

[1:34:52] Voice 15: uh once we have a

[1:34:54] Voice 3: scope agreed to um we would simply proceed with um with executing that project

[1:35:01] Voice 14: yeah i i still think there

[1:35:06] Trustee Patrick: would be benefit because you know i know staff have a fairly

[1:35:11] Trustee Patrick: clear expectation so we're either going to you're either going to bring us the project charter we're

[1:35:15] Trustee Patrick: going to have that conversation and and i think you know for trustee harris's benefit project

[1:35:21] Trustee Patrick: charter is really our document it's in many ways we're agreeing to the project it's the bookends

[1:35:29] Trustee Patrick: so it's really really important and it is our time to weigh in and to make comments of what's

[1:35:35] Trustee Patrick: in scope what's out of scope what our expectations are so i think this will be you know trustee

[1:35:41] Trustee Patrick: harris's first opportunity to get involved so i think i

[1:35:43] Trustee Patrick: think it's um and i'm and i'm i'm the one

[1:35:48] Trustee Patrick: that says you know we got to linger in that definition phase in the from the business case

[1:35:52] Trustee Patrick: which was you know vague in information by design this is now the chance to drill down more into

[1:35:59] Trustee Patrick: to that and and i want to make sure we really do take the time to understand the project clearly

[1:36:03] Trustee Patrick: and that it reflects our expectations clearly so that we don't waste time you know be a year

[1:36:10] Trustee Patrick: from now going well i didn't like that let's do something different you know so we want to

[1:36:14] Trustee Patrick: really take that time to make sure we're influencing the project and it's what we

[1:36:20] Trustee Patrick: expect it to be and have clarity between staff and us so that we're proceeding together

[1:36:28] Trustee Patrick: other yeah

[1:36:31] Voice 3: and i'll just note that of course uh um a perfect uh project charter would be would

[1:36:38] Voice 3: be wonderful but uh my experience is often there it's a little bit of an iterative process to

[1:36:44] Voice 3: to to hone down exactly what it is the ltc months uh what's in the charter and so sometimes amending

[1:36:51] Voice 3: the project charters is part of as part of getting there um anything from trustee harris at this

[1:36:57] Voice 4: this

[1:36:57] Voice 14: point no okay um i've heard from uh

[1:37:09] Voice 3: trustee patrick there's a desire to have a more in-depth

[1:37:12] conversation um without a charter in hand um i just wanted to get some clarity that is something

[1:37:19] that the lpc desires to or the other alternative would be to simply um have staff presenting with

[1:37:26] Voice 14: the project

[1:37:26] Voice 3: charters um and critique them our our project planning process is essentially

[1:37:35] to look at the budget what's available and what we believe can be achieved um

[1:37:39] to have a wider discussion or anything we can facilitate that discussion that certainly uh

[1:37:48] Voice 3: opened any

[1:37:48] Trustee Patrick: any direction that obviously wishes to arrive i mean if you're already drafting it

[1:37:54] Trustee Patrick: and it exists then that that is a way of communicating but i want to make sure we're

[1:37:58] Trustee Patrick: given sufficient time in the meeting that we're not you know that if it's however our meeting

[1:38:03] Trustee Patrick: is structured that we have good amount of time to have that conversation um mr chair um i think that

[1:38:13] we have a really great opportunity coming up over the month of april uh with the opportunity to

[1:38:18] review a draft um and possibly go in depth in a workshop that more at our strategic planning

[1:38:24] session at the end of the month um because we've

[1:38:27] Voice 3: got some time dedicated to to looking at the

[1:38:30] Voice 3: looking ahead and that's really what OCPs are all about. So that's a great opportunity

[1:38:35] Voice 3: to maybe really dig into it and

[1:38:38] Voice 15: if

[1:38:39] Voice 3: there's any questions or any additional materials

[1:38:41] Voice 3: and knowledge building we can do. I think anybody in project management is, you know,

[1:38:46] Voice 3: it's a life of learning so there's always more information and more understanding of the

[1:38:50] Voice 3: techniques and so it's an understanding that change management and best management are all

[1:38:56] Voice 3: as well as that you know ocps are a highly engaged process in communities

[1:39:01] Voice 3: um there's ways to that we have to figure out how to navigate all of that

[1:39:05] Voice 15: just

[1:39:05] Voice 3: here

[1:39:09] Voice 4: so clearly budget budgetary concerns are a huge issue something to keep in mind

[1:39:16] Voice 4: you know one thing that two things that sort of keep coming to my mind also are you know we need

[1:39:25] Voice 4: to keep it simple i think that over time things have got very convoluted and if we keep things

[1:39:33] Voice 4: simple as far as this project card charter goes and um quality over quantity might be a uh another

[1:39:42] Voice 4: term that we could run through our minds as we're dealing with this i'll

[1:39:47] Voice 3: just leave it at that for

[1:39:47] Voice 3: now thank you i'm um i'm glad you brought up the the april 28th session there because that

[1:39:55] Voice 3: thing that occurred to me um what i'm wondering is uh just in terms of getting us there

[1:40:05] Voice 3: uh is how likely how likely is it that we could get you know the some some drafts um to look at

[1:40:16] Voice 3: you know prior to that so that we kind of can jump start our thinking before we're going into that

[1:40:23] Voice 3: that session. Is that sort of what I heard you say, like some project charter, some preliminary

[1:40:32] Voice 3: project charter so that maybe we can, you know, if we were to have that at the next regular meeting,

[1:40:40] Voice 3: then that would give us some time to sort of digest and then go into that strategic planning

[1:40:44] Voice 3: with an opportunity to sort of have, you know, that almost two-week period to sort of work on

[1:40:55] Voice 3: our own thinking and go into that session with uh some material to you know that gives us all

[1:41:01] Voice 3: a little bit of time to work independently and then bring our thoughts together that that seems

[1:41:05] Voice 3: like that would be a good uh a good opportunity to be um anything for the trustees okay um

[1:41:15] Voice 3: we do have a break scheduled was there anything before the break

[1:41:20] Voice 3: um yes i

[1:41:23] Voice 6: was just wondering if you need direction for uh requesting staff to bring the draft

[1:41:27] Voice 6: if that's true

[1:41:30] Voice 3: is there i think we could take that as a direction to bring a draft project charter

[1:41:36] Voice 3: um for april 13th um that that may be for information only uh sure consider going and

[1:41:43] Voice 3: we'll bring it also back on april 28th um and then he majors certainly directing change at that time

[1:41:48] Voice 3: at the 13th or we can we can workshop it on the 28th does that sound reasonable trustees okay

[1:41:58] Voice 3: wonderful

[1:41:59] Voice 10: okay so we have a break scheduled and I'll just

[1:42:04] Voice 3: note that in conversation with staff

[1:42:07] Voice 3: I wanted to wanted to make sure that we give staff an appropriate time to have their to have their

[1:42:15] Voice 3: break so the break's gonna we're gonna try and aim for more like a 45-minute lunch um break uh so

[1:42:22] Voice 3: that's

[1:42:22] Trustee Patrick: exactly what you have if you see

[1:42:24] Voice 3: us here uh in our seats ready to go at noon would be ideal

[1:42:28] Voice 3: were you wanting to go in camera um we'll have a quick conversation and then uh and then

[1:42:35] Voice 3: um maybe we'll make a determination on that so uh we'll recess um until noon

[1:42:42] Voice 3: Wonderful.

[1:43:37] Voice 3: I think it's open 1130.

[2:30:06] Voice 14: ready to go okay i'd like to call the meeting back to order

[2:30:11] Voice 10: welcome everyone um salt spring

[2:30:16] Voice 10: island local trust committee regular meeting uh for a break we've got to uh finished with 8.2

[2:30:26] Voice 10: and three and

[2:30:27] Voice 3: so now we're at section nine which is trustee reports trustees who'd like to go first

[2:30:37] Trustee Patrick: okay trustee

[2:30:38] Voice 3: patrick it looks like you're on the spot

[2:30:40] Trustee Patrick: sure um so i'm on the financial planning

[2:30:44] Trustee Patrick: committee for trust council and we met and uh wrestled really hard with the budget uh this

[2:30:51] Trustee Patrick: year the group worked well together tried hard recommended a draft of trust council which uh

[2:30:56] Trustee Patrick: which did um ultimately get uh passed with some amendments at trust council is that last week

[2:31:03] Trustee Patrick: It feels like

[2:31:05] Voice 8: a month ago, but I think it was last week.

[2:31:09] Trustee Patrick: The Financial Planning Committee also established a working group to work on developing a multi-year corporate plan,

[2:31:15] Trustee Patrick: and I'm one of those

[2:31:16] Trustee Patrick: that got appointed to that working group.

[2:31:18] Trustee Patrick: So we're already off and running, and I've already met with staff,

[2:31:23] Trustee Patrick: and I think I'm looking forward to the work that needs to be done for strategic planning at the Trust Council level.

[2:31:31] Trustee Patrick: um i attended a webinar on infill housing that was put on by the bc gentle density network

[2:31:39] Trustee Patrick: um and i hope i hope our staff have belonged to that uh that network they put on webinars

[2:31:48] Trustee Patrick: um on a regular basis they're they're about supporting the evolution of our single

[2:31:53] Trustee Patrick: detached neighborhoods, and it is a place for local government planners to tackle these

[2:32:03] Trustee Patrick: collective challenges. So the next webinar is on March 29th on land development economics for

[2:32:10] Trustee Patrick: gentle density development. I attended a meeting on the Saanich Inlet Roundtable.

[2:32:16] Trustee Patrick: As you know, Salt Spring has jurisdiction over the entire Saanich Inlet, all the way down to

[2:32:23] Trustee Patrick: it's southern tip um i do want to thank transition salt spring for hosting the wildfire resiliency

[2:32:30] Trustee Patrick: workshop on february 27th that was a very powerful day about coming together to talk about

[2:32:38] Trustee Patrick: forest practices that could be done to manage our forests involved a lot of clearing trees to

[2:32:46] Trustee Patrick: improve the health of our forests and reduce the risks to fire and i'm looking forward to the next

[2:32:54] Trustee Patrick: steps for that uh i attended the ag alliance uh annual general meeting and they also afterwards

[2:33:01] Trustee Patrick: had a workshop on food security and it's uh really i'm really glad to see this renewed efforts on

[2:33:08] Trustee Patrick: trying to strengthen our local food security and um and i wanted to also look to our local trust

[2:33:17] Trustee Patrick: committee last term we did meet quarterly with the ag alliance um as a body and i think that's

[2:33:24] Trustee Patrick: something we should try to do again. Participated in Trust Council last week. And on Monday this

[2:33:32] Trustee Patrick: week, we had the Southern Gulf Island Forum at Adam Olson's constituency office. This is all

[2:33:38] Trustee Patrick: four levels of government within Salt Spring and the Southern Gulf Islands. And we had a meeting

[2:33:42] Trustee Patrick: to work on our priorities for this period. The Rural Island Economic Partnership is holding a

[2:33:53] Trustee Patrick: forum april 25 to 27 up on gabriola island and i'll be helping to um host a panel on housing

[2:34:01] Trustee Patrick: that's about lessons learned and what needs to change the various levels of government to

[2:34:06] Trustee Patrick: facilitate um housing in rural islands and that's my report thank

[2:34:14] Voice 4: you for that trustee harris thank

[2:34:15] Voice 4: you i'll keep it short um again we were at the trust council meeting in nanaimo last week

[2:34:21] Voice 4: pretty exciting big takeaways from there made it on the front page of our local newspaper

[2:34:29] Voice 4: is that we had the ounce trust request the province for cutting authority similar to that of

[2:34:37] Voice 4: municipalities rescinded so folks can breathe a big sigh of relief i'm very thankful for that

[2:34:47] Voice 4: so many trustees got on board great conversation about it i think we'll be moving forward in a

[2:34:54] Voice 4: much more positive fashion regarding forestry i also took a tour of you know fast forwarding

[2:35:04] Voice 4: to yesterday took a tour of the harbor i haven't been out there in quite a long time and used to

[2:35:10] Voice 4: be active out there and uh but it's been probably close to 20 years for me personally and there are

[2:35:18] Voice 4: some serious concerns out in our harbor and very eager to try and address these concerns

[2:35:30] Voice 4: and you know if anybody has any input on that or you know talking to your friends and family

[2:35:37] Voice 4: if they're concerned please uh shoot me an email or the elements trust and uh

[2:35:43] Voice 4: hopefully team team up on this issue have something done there but i'll leave it at that

[2:35:50] Voice 4: and um over to thank you uh

[2:35:55] Voice 3: so my chair's report uh spent a lovely couple of days over on galliano

[2:36:00] Voice 3: this week uh gorgeous gorgeous weather for a little getting to know the island uh we did have

[2:36:08] Voice 3: trust council last week there was a number of uh budgets been messaged uh mentioned there we

[2:36:15] Voice 3: did do some serious work to try and get the uh the tax increase down as low as seemed feasible

[2:36:21] Voice 3: I think the highlights for me included the decision for Trust Council to seek a third party independent review by law enforcement practices from the office of the ombudsperson.

[2:36:39] Voice 3: person.

[2:36:41] Voice 16: That was a positive step, which several trustees noted also that requires no cost

[2:36:48] Voice 16: expenditure from

[2:36:49] Voice 3: High Islands Trust, which made it very easy for us to all support that.

[2:36:57] Voice 3: We appointed a member to the DFO shellfish aquaculture advisory table, which is a very

[2:37:08] Voice 3: a positive step and and i think it's um in my mind is directly that getting that seat for islands

[2:37:14] Voice 3: trust at the table which we've been trying to do for a long time is direct results of our um

[2:37:19] Voice 3: support and involvement in the bains uh bain sound labor channel forum uh where we had an

[2:37:25] Voice 3: opportunity to to make that request directly to the dfo

[2:37:29] Voice 16: folks uh so i think that's really positive

[2:37:32] Voice 16: The policy statement amendment project was advanced at a much

[2:37:45] Voice 3: reduced budgetary amount in respect of a plan to do a much longer, have a six-month period for public engagement.

[2:37:56] Voice 3: this time around we want to try and avoid

[2:37:59] Voice 16: the mistakes uh missteps that were made last time

[2:38:02] Voice 16: in terms of public expectation of being consulted on

[2:38:07] Voice 3: that so i think that's a good step forward

[2:38:11] Voice 3: um think of my other highlights well i'll just leave it at that for now and uh

[2:38:20] Voice 3: and uh welcome everyone i don't see uh director

[2:38:25] Voice 10: holman in the room today so we're gonna

[2:38:29] Voice 10: not have a report from him uh and that will take

[2:38:32] Voice 3: us on section 12 which is correspondence

[2:38:35] Voice 3: we have a number of pieces of correspondence here and uh look to trustees to see if there's

[2:38:42] Voice 3: items here that you would like to address um and otherwise we will accept them for information

[2:38:54] Voice 14: i think

[2:38:54] Trustee Patrick: i'm sure we'll be hearing some on the rogers crest issues so i think we can

[2:39:05] Trustee Patrick: yes

[2:39:06] Voice 16: i would assume that would be the case um thank you for that so that brings us up to

[2:39:13] Voice 16: delegations and at 13.1 we have

[2:39:16] Voice 3: a metsy lector to address the committee

[2:39:22] Voice 9: from here

[2:39:23] Voice 9: is it okay if i speak that's fine

[2:39:26] Voice 10: everyone can hear okay

[2:39:27] Voice 9: tell me if i'm not speaking loud enough

[2:39:30] Voice 9: i know i

[2:39:31] Voice 9: have a low voice okay

[2:39:33] Voice 10: and i'm just gonna mention that uh try and keep this to uh

[2:39:37] Voice 10: say 10 or five

[2:39:39] Voice 3: minutes five five minute would be great if you go a little bit over i'll be a

[2:39:44] Voice 3: little permissive thank

[2:39:45] Voice 9: you okay so please do not read my delegation while i'm speaking because i'm

[2:39:50] Voice 9: not going to read it i'm going to give this to you and just my words um as uh you know uh trust

[2:39:59] Voice 9: Council approved $186,000 for GANJ's planning and an OCP review and so what I'd like to do

[2:40:14] Voice 9: is go over what happened in the last term over two related issues so that we can learn

[2:40:23] Voice 9: from what happened in the last

[2:40:25] Voice 9: term so there were two things that happened there was

[2:40:29] Voice 9: was $70,000 that went for public consultation through ANI Consulting, and

[2:40:43] Voice 1: there was a Ganges

[2:40:44] Voice 9: Task Force. Now, the ANI people produced a report that was 106 pages long, with a summary of all

[2:40:54] Voice 9: all kinds of detailed wish lists for Ganges.

[2:40:57] Voice 9: And I think it's very important to concentrate on priorities

[2:41:02] Voice 9: because I mean, I think that's what you would look for

[2:41:04] Voice 9: from the public, what are the real priorities?

[2:41:07] Voice 9: And so in your agenda package,

[2:41:09] Voice 9: there are three pages from that report with the priorities,

[2:41:13] Voice 9: but you will notice that most of them

[2:41:16] Voice 9: are not things that the local trustee needed.

[2:41:20] Voice 9: And I think this happened because Ani did not give

[2:41:24] Voice 9: any information to the public about what the trust do and what CRD can do. And it's important,

[2:41:30] Voice 9: I think, to educate the public about our different branches of government and what they each

[2:41:35] Voice 9: can do. So they also provided no information constraints. And as Trustee Harris has pointed out,

[2:41:47] Voice 9: we have constraints in Ganges to do with water, sewage treatment plant, and other things. And

[2:41:56] Voice 9: So, they were in their contract. I got their contract. They were supposed to provide some recommendations. I couldn't find that in the report.

[2:42:10] Voice 9: So, I think we need to be careful about what we ask contractors to do or hold them to it. Like, we shouldn't be paying them until they've done what they said they would do.

[2:42:19] Voice 9: now about the Ganges task force this group met 17 times and had five staff reports and came there

[2:42:29] Voice 9: was no written report that came out of that so I think it's really important to look at how

[2:42:36] Voice 9: why that happened so that you know we can have better outcomes from task forces in the future

[2:42:42] Voice 9: and in the agenda package I gave you about specifics about what they were asked to do

[2:42:49] Voice 9: and they had a terms of reference that did not include a written output and there was another

[2:42:58] Voice 9: document that did but i think there were other difficulties that i really asked you to think

[2:43:04] Voice 9: about uh what happened there and about first nations that's also in your uh book program for

[2:43:13] Voice 9: for this next project, for the First Nations pageant.

[2:43:17] Voice 9: We've been told in all the orientations I received

[2:43:20] Voice 9: that First Nations cannot respond unless you pay them.

[2:43:25] Voice 9: They don't have the resources to respond unless,

[2:43:28] Voice 9: and I think the trust has recognized this

[2:43:30] Voice 9: and has put up money for First Nations.

[2:43:33] Voice 9: So maybe some of that money could go to that.

[2:43:36] Voice 9: And also we need to think about

[2:43:39] Voice 9: what are some real actionable items

[2:43:41] Voice 9: that could come out of that.

[2:43:43] Voice 9: and make sure there really is something that we could be doing in ganges for first nations because

[2:43:48] Voice 9: i actually can't do it so but i'm not a person so i think that's all thank you thank you for

[2:43:59] Voice 16: that i see uh director holman has joined us here apologies um and

[2:44:06] Voice 3: we did skip over the the section

[2:44:08] Voice 3: where you'd give us a report but i'm going to give you the opportunity to give us one anyway

[2:44:12] Voice 3: way and then we'll go to the next delegation okay thanks

[2:44:15] Voice 3: apologies

[2:44:16] Voice 11: everyone I'll just be real quick

[2:44:19] Voice 11: uh CRD board approved the budget uh yesterday uh it's uh unfortunately a 5.6 percent increase in

[2:44:27] Voice 11: requisition the main part of that was the local community commission which itself uh without that

[2:44:35] Voice 11: the increase would have been four percent plus uh taking over the sims lease for the full year

[2:44:42] Voice 11: resulted in additional requisition increased bc transit as an increase the fees they're charging

[2:44:49] Voice 11: for our buses which will be replaced in april we're getting new or newish uh buses um the

[2:44:58] Voice 11: province announced a growing communities fund a one billion dollar fund allocated to various

[2:45:03] Voice 11: local governments. CRD will be getting its share of that. The formula, CRD staff are trying to

[2:45:12] Voice 11: determine what formula they use. And of that allocation to the CRD, rural areas will be

[2:45:17] Voice 11: getting an allocation. It will be similar in terms of the guidelines as the gas tax. It's intended

[2:45:23] Voice 11: for infrastructure, includes apparently affordable housing. So it will be good news for Salisbury.

[2:45:30] Voice 11: We're just not sure how good it is at this point.

[2:45:33] Voice 11: We'll find out in April.

[2:45:36] Voice 11: Just to remind people that Drake Road, the supported housing, the BC Housing Project at Drake Road,

[2:45:42] Voice 11: will be an open house of the Lions starting at 4 o'clock tonight.

[2:45:48] Voice 11: So they've already had one virtual meeting.

[2:45:52] Voice 11: So just to inform the public about how the site will manage the progress they're making on the construction.

[2:46:00] Voice 11: The harbor walk RFP has been put out.

[2:46:04] Voice 11: So that's been a longstanding project on Salisbury.

[2:46:10] Voice 11: So there's been a request for a proposal on doing the detailed designs for that.

[2:46:15] Voice 11: We continue to discuss with Dragonfly establishing a CRB water utility.

[2:46:20] Voice 11: there there hopefully will be a staff report going to the board in may uh that i'm pretty

[2:46:28] Voice 11: certain the board will approve the establishment of a seedy water utility which will allow that

[2:46:33] Voice 11: project to proceed um i i don't know if it's come up earlier the meeting but the nature

[2:46:41] Voice 11: conservancy has completed its fundraising for the 400 acre acquisition in the retinal hill

[2:46:47] Voice 11: area that was over seven million dollars and of course there were local donors as well but

[2:46:56] Voice 11: a lot of that funding has come from away so that's an incredible achievement for

[2:47:01] Voice 11: salt spring crd the portlock master plan is in play now there's a survey out to the public i

[2:47:09] Voice 11: think we've already had 800 responses so there'll be a whole process to come up with a master plan

[2:47:17] Voice 11: of the strategic plan going forward uh portlock park does offer salt spring probably the best

[2:47:23] Voice 11: opportunity we've had to actually get senior ball fields and proper soccer fields at salt spring so

[2:47:30] Voice 11: parks and rec historically is trying to um uh get and use alr land for that purpose and that that

[2:47:37] Voice 11: hasn't that hasn't succeeded but portlock park offers us an opportunity for that will have to be

[2:47:43] Voice 11: in order for that to happen tennis courts would have to be moved to regular road for which there

[2:47:47] Voice 11: is an approved master plan and probably the track we'd have to reconfigure the track in a way that

[2:47:52] Voice 11: it would still offer the opportunity for people to walk from uh whatever but it wouldn't have to

[2:48:00] Voice 11: take the form of the track that they're now which would leave open room for uh playing fields and

[2:48:06] Voice 11: on the local community commission there was a ad in the driftwood uh this this week and they'll be

[2:48:12] Voice 11: continuing as a running voter registration there will be mailing ballots allowed for the local

[2:48:18] Voice 11: community commission election which happens may 27th and kristen morgan is the chief electoral

[2:48:24] Voice 11: officer for that election sorry again for coming

[2:48:29] Voice 10: late thanks chair thank you for that

[2:48:32] Voice 10: um so next up we have a delegation from island pathways considering provincial funding

[2:48:38] Voice 10: taylor c trail network yes

[2:48:40] Voice 3: this um this delegation i think is in relation to

[2:48:45] the report that is coming up later in the agenda and lpc may wish

[2:48:50] Voice 3: to bring that report

[2:48:51] Voice 3: okay so we could just do a reordering of the

[2:48:56] Voice 16: agenda on the fly yeah all right um so please go

[2:49:01] Voice 16: ahead

[2:49:01] Voice 13: and i think that the staff report really says it all but um somehow uh the islands trust

[2:49:19] Voice 13: in partnership with island pathways has been awarded 25 million

[2:49:31] Voice 13: To advance this safer cycling pedestrian concept from Fulford to Vesuvius that is being called the Salish Sea Trail Network.

[2:49:43] Voice 13: It's part of a larger regional loop, but it requires resolution from you to approve the receipt of this funding.

[2:49:52] Voice 13: And as staff has reported, there's a great resolution language already written up that would then require an agreement with Island Pathways to advance the sort of trail plan that's been being organized by this monthly meeting of the Salish Sea Trail Network Working Group,

[2:50:19] Voice 13: um which i think laura and gary and animals and elizabeth may and island pathways and the crd

[2:50:31] Voice 13: transportation commission have been participating on for almost for over two years now almost

[2:50:35] Voice 13: so my request is would you please consider the language that uh staff has organized for

[2:50:48] Voice 13: a resolution and ideally thank you for that

[2:50:52] Voice 14: okay so um

[2:50:59] Voice 3: should we just go we should go to town

[2:51:03] Voice 3: address that if you'd like getting back to it yeah we'll come

[2:51:05] Voice 3: back to that

[2:51:06] Voice 3: uh so i'm gonna open the town hall and question period just remind everyone that uh be respectful

[2:51:15] Voice 3: and speak to the issues and not personalities and staff

[2:51:19] Voice 16: and trustees have an expectation of

[2:51:22] Voice 16: a safe work environment here so um i'd like to see a show of hands okay

[2:51:28] Voice 3: so i'm going to start

[2:51:30] Voice 3: here on this end so um i don't know your name

[2:51:33] Voice 5: so i'm just going to

[2:51:34] Voice 3: point at you please my name is

[2:51:35] Voice 5: una when i'm a few and first i want to welcome the two new members to the committee it's the

[2:51:40] Voice 5: the first opportunity I've had to be here due to my work schedule and I want to thank you

[2:51:46] Voice 5: Chair Peterson for the very powerful letter that you sent to Rogers on February 14th listing the

[2:51:52] Voice 5: reasons for rescinding the concurrence and Laura I want to thank you for understanding that that

[2:51:58] Voice 5: site was not the right the right site from the the get-go so here we are and one thing I want

[2:52:06] Voice 5: to notice that ised used to be called industry canada and my first concern is that the person

[2:52:12] Voice 5: that's representing rogers for this project used to be the coastal spectrum manager for

[2:52:19] Voice 5: industry canada ised and so i'm concerned about the fluidity between the governing the federal

[2:52:26] Voice 5: governing body and the telecom proponent and i'm concerned about whether we're actually going to

[2:52:34] Voice 5: to be getting a fair uh hearing from ised based based on that but let's hope that that that they

[2:52:41] Voice 5: recognize that there were valid a change in circumstance to quote ised and that that was

[2:52:47] Voice 5: validated in your february 14th letter in the meantime it seems since you wrote that letter

[2:52:53] Voice 5: rogers has been ramping up at the site and i know julian and the property must speak um to that i

[2:53:00] Voice 5: I am particularly concerned that they flew a contractor from the UK for a day to come and mark excavation marks with orange fluorescent paint.

[2:53:09] Voice 5: And he mentioned to the people that were there yesterday that he was going to be flying back to the UK the next day.

[2:53:15] Voice 5: We're not sure yet who he's affiliated with or whether he's Canadian, but it feels like there's a ramping up.

[2:53:22] Voice 5: And as you know, Trilon was there last week putting up surveillance cameras and doing various things at the site.

[2:53:29] Voice 5: And all of that is after you've sent your letter. So rather than it just being a coincidence, I feel like they're trying to push this along.

[2:53:38] Voice 5: My third concern, you know, from that is that obviously there needs to be further action taken.

[2:53:45] Voice 5: And ideally it would be legal action in the form of an injunction. But in the meantime, I know that my friend Julian has some suggestions for you.

[2:53:55] Voice 5: so I'm going to you know move it along to Julian but I do thank you thank you for taking this

[2:54:00] Voice 5: seriously I know you have so much on your plates and in some ways this is small potatoes but in

[2:54:04] Voice 5: other ways it's huge because if a multi you know billion dollar corporation can overrule the rights

[2:54:11] Voice 5: that local governments do have understanding that ultimately it's the federal government that has

[2:54:16] Voice 5: the say but still usually ISED because I have a background in telecommunication policy usually

[2:54:22] Voice 5: they really respect they want a project that flows with what what the local community wants

[2:54:29] Voice 5: so for this to not be occurring up until now is quite perturbing for me because it begins to erode

[2:54:36] Voice 5: um what community members and what local governments the authority that that you do

[2:54:41] Voice 5: have and that's granted you know through through government doctrines and through through the law

[2:54:46] Voice 5: so thank you for for standing strong i know that there are many of us i represent let's connect

[2:54:51] Voice 5: salt spring it's a group of 150 community members who are concerned about this a lot of people can't

[2:54:57] Voice 5: make these meetings due to work schedules or they can't find the meeting because it's it's kind of

[2:55:03] Voice 5: hidden but i want to thank you so much for what you're doing and i'll sit down and let julian

[2:55:08] Voice 5: speak next if it's his turn thanks

[2:55:10] Voice 16: i i believe that's the next hand i saw so great please go

[2:55:14] Voice 16: go ahead let me know these things work um i will stand right here i i want to echo what

[2:55:20] on behalf of the

[2:55:24] Voice 2: concerned residents of canvas back we commend you for sending that letter

[2:55:27] Voice 2: unfortunately i've been standing in front of the ltc for 18 months now talking about the rogers

[2:55:33] Voice 2: site rogers tower or is getting tired of me um but uh that sending of that letter is the single

[2:55:40] Voice 2: most significant step that the ltc has made in the past 18 months um it was it was absolutely

[2:55:49] Voice 2: the right thing to do and we thank you for doing so unfortunately when you when the previous ltc

[2:55:57] Voice 2: concurred with the sighting they invited a monster into our community and rogers are just that they

[2:56:04] They really

[2:56:05] Voice 2: don't give a darn what authority you might have.

[2:56:09] Voice 2: They have it in their mind that they're going to put this tower on that site, and that's where they're going.

[2:56:16] Voice 2: And quite frankly, where that leaves you, the LTC, is kind of at a historic juncture here.

[2:56:21] Voice 2: You can either bow to their wishes and allow this to take place, in which case, quite frankly, I think your authority over land use is going to be severely diminished.

[2:56:33] Voice 2: And before we know it, we're all going to have a McDonald's drive-thru here in Ganges.

[2:56:38] Voice 2: Or you can stand up to them and let them know that no matter who you are, no matter how

[2:56:43] Voice 2: much money you've got or how powerful you think you are, you have to kowtow to the authority

[2:56:48] Voice 2: here on the use of that being yourselves.

[2:56:51] Voice 2: So I implore you on behalf of CROC, on behalf of all the residents of Salt Spring Island,

[2:56:57] Voice 2: to take legal action to get an injunction against Rogers doing any more development

[2:57:04] Voice 2: or construction at that site. Now, Chair Peterson, you and I spoke. I understand that any kind of

[2:57:12] Voice 2: legal expense is going to have to go to Executive Council. It's going to take you some time to get

[2:57:17] Voice 2: there. I would tell you that any lawyer that takes a look at the regulation CPC-2003, you are

[2:57:24] Voice 2: are absolutely within your right that that policy that regulation states that the telco the proponent

[2:57:32] Voice 2: has to meet your requirements and rogers did not so i implore you to go and get that injunction

[2:57:41] Voice 2: however between now and then there's some other things that you can do and we understand that you

[2:57:46] Voice 2: have many other priorities so we want to try to make it easier so i've got four suggestions

[2:57:52] Voice 2: before you get to that point of getting the injunction in place.

[2:57:56] Voice 2: Suggestion number one is that you send this or something similar to this cease and desist letter to Rogers.

[2:58:04] Voice 2: And quite frankly, I didn't state that you should copy. I said that you should as well.

[2:58:11] Voice 2: There's one for Gary as well.

[2:58:16] Voice 2: the cease and desist letter simply summarizes exactly what's happened what's taken place

[2:58:21] Voice 2: over this past 18 month period and runs this all the way through the all of the legal arguments

[2:58:27] Voice 2: that you would be making anyway and then finishes and concludes by saying you must cease and desist

[2:58:32] Voice 2: otherwise we're going to throw the book at you we're going to go after you with enforcement and

[2:58:36] Voice 2: we're going to go after you with all legal remedies available to us so that's step number

[2:58:40] Voice 2: one. Step number two, quite frankly, is that the regulators, ISID, right now Rogers showed up last

[2:58:48] Voice 2: week. And as you know, because I wrote to all of you about it, Rogers showed up and they've now

[2:58:54] Voice 2: resurveyed the area. They had somebody come in yesterday. They've now put heavy equipment on

[2:58:59] Voice 2: the site. They did that yesterday as well. There was a forklift up there that we weren't able to

[2:59:05] Voice 2: stock so their argument back to you and their response on your february 14th letter is well

[2:59:13] Voice 2: in may of 2022 the regulators said you have no you have no jurisdiction on this that there was

[2:59:20] Voice 2: no circumstances that it changed from the time of your original concurrence and the ltc never

[2:59:25] Voice 2: responded to that from may of 2022 so the second thing you should do is you should send a response

[2:59:32] Voice 2: to point out all the changing circumstances,

[2:59:36] Voice 2: which you have pointed out,

[2:59:37] Voice 2: and I'm gonna ask you to pass those on,

[2:59:39] Voice 2: that you have pointed out in your February 14th letter.

[2:59:43] Voice 2: There indeed were significant changing circumstances,

[2:59:47] Voice 2: primarily that you learned and discovered

[2:59:50] Voice 2: that Rogers had falsified your application.

[2:59:52] Voice 2: And I think it'd be pretty tough for Rogers

[2:59:56] Voice 2: to then hold that May 2022 letter and say, well.

[3:00:00] Voice 2: Well, we have the blessing of ICED.

[3:00:01] Voice 2: By the way, ICED's May 2022 letter has no standing.

[3:00:07] Voice 2: There is nothing in the regulations other than a dispute resolution trigger that allows them to weigh in on this matter.

[3:00:16] Voice 2: And there was no dispute resolution trigger.

[3:00:18] Voice 2: The remaining two items, and I heard the buzzer go.

[3:00:21] Voice 2: The owner of the land that this is being put on is Aani.

[3:00:24] Voice 2: Oni, we believe that the LTC should send Oni a letter threatening enforcement and any kind of legal remedy that is required to stop this.

[3:00:40] Voice 2: Oni on the land, this work is going to go on on land that you have said may not happen.

[3:00:47] Voice 2: So for you to send an enforcement letter to Oni and say, Oni, we're going to hold you responsible, stop what's going on in your land.

[3:00:57] Voice 2: And the last letter that we would suggest go out is actually Gary, Director Holman, would be from the CRD.

[3:01:05] Voice 2: As we mentioned last go-round, there are six to eight foot holes that are only partially covered on this site.

[3:01:11] Voice 2: It is very dangerous.

[3:01:12] Voice 2: We believe that that is a worksite safety issue.

[3:01:16] Voice 2: And so we're recommending that the CRD send an enforcement letter to AUNI and demand that they immediately fill the holes before the end of March.

[3:01:25] Voice 2: um or again you would take the crd would take enforcement action that's really some of the

[3:01:31] Voice 2: steps that we believe might be useful in leading this to the next stage but it doesn't take away

[3:01:36] Voice 2: from the need to go out and get it forward thank you thank you for that and then can

[3:01:42] Voice 10: i see hands

[3:01:42] Voice 10: again going

[3:01:45] Voice 16: this way is there anyone else that wanted to speak at this juncture okay so thank

[3:01:55] Voice 14: you for that um hey appropriate to address

[3:02:15] Voice 15: that at this just to give some direction to staff

[3:02:21] Voice 15: next steps yeah okay

[3:02:24] Voice 3: um i guess i would leave it to ltc to determine if they want to investigate

[3:02:34] Voice 3: this matter further uh

[3:02:36] Voice 15: if they want to do any

[3:02:38] Voice 3: other any other

[3:02:38] Voice 15: resolution um brain researchers

[3:02:44] Voice 14: That may involve a real

[3:02:49] Voice 15: opinion, which would be at the end of our financial and we're starting a new financial.

[3:02:56] Voice 15: So that's kind of up to the senior to decide if they want to investigate what's being asked here.

[3:03:04] Voice 3: So local trust committee members, trustees.

[3:03:07] Voice 3: Should

[3:03:08] Trustee Patrick: we finish with Tom Hall before?

[3:03:10] Voice 3: I thought we did. I didn't

[3:03:11] Trustee Patrick: see any more hands.

[3:03:12] Trustee Patrick: Oh, I

[3:03:12] Trustee Patrick: didn't know we had.

[3:03:13] Trustee Patrick: oh

[3:03:13] Voice 3: yeah sorry um so my my thoughts on this is is i'd like us as the ltc to have a really clear idea

[3:03:22] Voice 3: what our available options are um so in that respect i think we need to give staff some

[3:03:30] Voice 3: direction if we want to have some reporting on this and uh just that we're very clear on

[3:03:37] Voice 3: on what we can and can't do in terms of response

[3:03:40] Voice 3: to the essentially non-response.

[3:03:44] Voice 3: Yeah, sure.

[3:03:44] Voice 3: It just occurred to me,

[3:03:45] Voice 3: there's a lot of background in this file,

[3:03:46] Voice 3: but I will also advise that we have previously received

[3:03:50] Voice 3: a legal opinion on this process.

[3:03:52] Voice 3: This was some time ago.

[3:03:54] Voice 3: So some of these arguments may be valid,

[3:03:57] Voice 3: but in the past, as I understand that,

[3:03:59] Voice 3: the opinion indicated that where the LTC was

[3:04:03] Voice 3: at the point of rescindment was that they had

[3:04:05] Voice 3: pretty much concluded their process and the lawyer's interpretation was that uh well my

[3:04:10] Voice 3: understanding of it was that um that this was that we had we had pretty much played our cards

[3:04:15] Voice 3: to the extent that we could um and you know further legal action would not likely succeed

[3:04:19] Voice 3: so that's that's where we were i believe about nine months ago so some of this this more recent

[3:04:25] Voice 3: development may um may be something worth exploring but um what we would advise thank you for that

[3:04:35] Voice 3: so um notwithstanding that advice uh i i'd still like us to as an ltc to understand uh

[3:04:43] Voice 3: and get some reporting back on what we can and can't do at this point and um

[3:04:50] Voice 3: we obviously have some suggestions from from the uh the folks there and uh yeah

[3:05:00] Voice 4: how can we

[3:05:00] Voice 4: expedient that process as far as getting that report yeah

[3:05:07] Voice 3: i mean in terms of uh of

[3:05:10] Voice 3: what staff can do and and how little time uh i think realistically we have to we have to

[3:05:17] Voice 3: realize that it may may be in you know may not be until our next meeting before we're able to

[3:05:22] Voice 3: actually get that kind of reporting i think that's unrealistic to expect that we could do otherwise

[3:05:27] Voice 3: otherwise um trustee

[3:05:31] Trustee Patrick: mr chair i think you could just i don't know what your motion is we haven't

[3:05:34] Trustee Patrick: heard it but you could make reference to in light of the you know reported activities would

[3:05:41] Trustee Patrick: indicate some urgency um to the motion okay

[3:05:47] Voice 3: well if trustees if you're content i'll read out the

[3:05:50] Voice 3: motion and then that will uh maybe guide our discussion and if you guys need to amend the

[3:05:55] Voice 3: motion then then we can so i moved that the local trust committee requests staff to report back on

[3:06:02] Voice 3: options to respond to the rogers press decision to continue with work despite the ltc decision

[3:06:09] Voice 3: of concern concurrence including legal advice as

[3:06:14] Voice 14: necessary second oh

[3:06:23] Trustee Patrick: i was going to say i think it

[3:06:25] Trustee Patrick: would be nice to have a reference to in light of the reported um the the activities of the site

[3:06:34] Trustee Patrick: somehow indicate that there's something happening now there's some urgency to this okay um

[3:06:43] Voice 5: am i allowed to speak from the floor uh

[3:06:45] Voice 3: it's not good practice

[3:06:47] Voice 3: um so can you just define that just a little bit for for a resolution here

[3:06:56] Trustee Patrick: i think in light of in light of the reported um you know activities on site construction activities

[3:07:03] Trustee Patrick: or something maybe on construction activities would be appropriate word because that's indicating

[3:07:09] Trustee Patrick: their building we

[3:07:11] Voice 3: managed to capture that could we suggest mr chair that we um just um the only

[3:07:19] Voice 3: the thing that really stands out to me i think is the injunction request um so noting that um

[3:07:24] Voice 3: that there's a priority given an ongoing construction activity with regard to the

[3:07:30] Voice 3: injunction the request for an injunction okay so you'd like that to be it just yeah

[3:07:35] Voice 16: there may be other aspects

[3:07:37] Voice 3: of this that are much more complicated sure

[3:07:39] Voice 3: if i have that direction for me then i can direct our lawyers

[3:07:53] Voice 3: just comment noting um the urgency of the

[3:07:57] Voice 14: injunction regarding construction activity

[3:08:00] Voice 14: at the end of chair peterson's resolution does that work okay um i put chicken and then at the

[3:08:19] Voice 14: end in light of the in light of the request for an injunction request

[3:08:35] Voice 3: i suppose yeah we haven't

[3:08:37] Voice 3: we haven't actually ltc

[3:08:38] Voice 3: has requested that so this is yeah

[3:08:40] Voice 3: just just so that we're giving you

[3:08:43] Voice 3: the

[3:08:44] Voice 14: direction that you need there i would

[3:09:06] Voice 3: just say maybe development

[3:09:06] Voice 14: activity read it back and

[3:09:15] Voice 14: make sure we're happy please do uh

[3:09:27] Voice 6: that the salt spring island local trust committee request act

[3:09:30] Voice 6: to report back on options to respond to the rogers crest decision to continue with development

[3:09:35] Voice 6: activities on the site despite the ltc rescindment of the concurrence decision

[3:09:41] Voice 6: and in light of the request for public sorry and in light of the public request for an injunction

[3:09:49] Voice 6: including legal advice are

[3:09:52] Voice 3: you all right with that

[3:09:54] Trustee Patrick: sorry i i could hardly hear i don't know

[3:09:56] Trustee Patrick: why the the acoustics is uh not working from the same did you hear it i

[3:10:04] Voice 3: i i think you you're you're

[3:10:06] Voice 3: on track okay

[3:10:06] Voice 6: so i'll read it back again sure just one

[3:10:08] Trustee Patrick: more time okay

[3:10:09] Voice 6: uh that the salt spain

[3:10:11] Voice 6: highland local trust committee request staff to report back on options to respond to the rogers

[3:10:17] Voice 6: Crest decision to continue with development activities on the site despite the LTC

[3:10:24] Voice 6: rescindment of the concurrence decision and in light of the public request for an injunction

[3:10:31] Voice 6: including legal advice as necessary

[3:10:34] Voice 14: good

[3:10:41] Trustee Patrick: with that I

[3:10:42] Voice 14: guess so I

[3:10:42] Trustee Patrick: mean are we in discussion

[3:10:47] Trustee Patrick: I guess um yeah it's just

[3:10:50] Voice 1: I understand the urgency of

[3:10:52] Trustee Patrick: time and the fact that construction

[3:10:54] Trustee Patrick: going on so that report back would you have to report back if one of the options was do you need

[3:11:06] Trustee Patrick: to talk get legal advice on what those options are do you need more do you have to come back to us

[3:11:11] Trustee Patrick: to get permission to ask for that funding that's my only concern is that you would have enough to

[3:11:17] Trustee Patrick: keep moving to explore the options to the extent possible without needing our permission to come

[3:11:24] Trustee Patrick: back and ask us to

[3:11:25] Voice 3: ask

[3:11:26] Trustee Patrick: for those funds if

[3:11:28] Voice 3: i may mr chair that's the aspect of this that is urgent

[3:11:31] Voice 3: regards the potential for an injunction um and i think we could probably rationalize

[3:11:36] Voice 3: um a resolution without me if we found if there was you know the lawyer said yeah number one with

[3:11:41] Voice 3: the bullet um then we'll certainly do a resolution with you uh a resolution without meeting uh

[3:11:46] Voice 3: uh and to authorize that spending

[3:11:51] Voice 15: their budget limitations in the rwm policy

[3:11:54] Voice 15: okay

[3:11:55] Voice 6: i also think i should put channel ridge safe here sure

[3:12:00] Voice 14: sure just to be more explicit

[3:12:02] Voice 14: yeah okay

[3:12:03] Voice 3: i'm happy with that

[3:12:05] Voice 6: so i think that was

[3:12:08] Voice 3: wanted to be so you guys know exactly where

[3:12:11] Voice 3: we're asking you okay uh well okay

[3:12:16] Voice 3: well since you read it then yeah okay

[3:12:20] Voice 3: yeah uh so i'll just read it one more time and then we'll get we'll get it properly seconded

[3:12:25] Voice 3: so we're doing this all by a procedure i move that the salt spring local trust committee request

[3:12:30] Voice 3: staff to report back on options to respond to the rogers press decision to continue with development

[3:12:35] Voice 3: activities on the channel ridge site despite the ltc resentment of the concurrence decision

[3:12:40] Voice 3: and in light of the public request for an injunction including legal advice as necessary

[3:12:46] Voice 3: so moved would you like trustee harris a second uh any further discussion all right then i'll call

[3:12:55] Voice 3: the question all in favor and that carries ltc uh

[3:13:02] Voice 4: just here i may to reinforce that

[3:13:07] Voice 4: possible action can we not send something similar to this

[3:13:15] Voice 4: you know revised um to the landowner uh

[3:13:21] Voice 3: let me in the injunction staff

[3:13:24] Voice 3: i i just assume that you

[3:13:25] Voice 4: the cease and desist type of letter to

[3:13:27] Voice 3: reinforce that that we've sent something prior just some

[3:13:31] Voice 3: advice on whether we should wait till you've had that to send we can i think we can take it as we

[3:13:37] Voice 3: we've noted the injunction as a priority um what i take from this is that the correspondence

[3:13:43] Voice 3: on to proceed today we'll have a review if i would be looking to talk to a lawyer about having

[3:13:49] Voice 3: a review all of it reviewed and have some comment but it would just take a little bit longer for the

[3:13:53] Voice 3: you know letter to the owner and all that that would be second priority okay

[3:13:58] Voice 4: so um again just

[3:14:01] Voice 4: i thought possibly as a reinforcement of this um upcoming letter that we sent something like this

[3:14:09] Voice 4: to um so

[3:14:15] Voice 14: it's uh any

[3:14:19] Voice 4: comment trustees my

[3:14:24] Trustee Patrick: understanding what i heard from chris is that

[3:14:25] Trustee Patrick: this all will be considered as part of that motion we just made this is one of the actions

[3:14:30] Trustee Patrick: they

[3:14:30] Voice 4: just prioritize the nature

[3:14:32] Trustee Patrick: of what that means and the construction that's happening on site

[3:14:37] Trustee Patrick: okay

[3:14:37] Voice 4: i guess my thought was maybe even but might be nice to do this first just send the letter

[3:14:44] Voice 4: and we can we can decide on that today as far as going to

[3:14:48] Trustee Patrick: well we'd still need legal review of it

[3:14:50] Trustee Patrick: so that's the point in in that if if that's what the lawyers agree needs to be done we could we can

[3:14:56] Trustee Patrick: make that um agreement for a resolution

[3:14:59] Voice 3: without meeting without okay very quickly sure it is

[3:15:02] Voice 3: make sure that we are um so before requesting the chair to uh send any any letters around a

[3:15:11] Voice 3: a legal issue we certainly want to make sure that um protecting the interests of the committee

[3:15:18] Voice 3: that's my understanding uh anything else on us trustees the moment um

[3:15:25] Trustee Patrick: chair can we elevate elevate bring forward item 16.1.2 the active transportation grant well

[3:15:34] Voice 3: we certainly can delegate

[3:15:36] Trustee Patrick: is still there we

[3:15:37] Voice 3: certainly can do that um

[3:15:42] Voice 3: um so that's item 16.1.2 at page 235 of the agenda um we do have a staff report that's from

[3:16:00] Voice 14: come

[3:16:05] Voice 3: pretty quite well um yeah we um i the report just basically all in the background

[3:16:11] Voice 3: of how we kind of came to the point it's a bit unorthodox um however the fact is that

[3:16:16] Voice 3: that we haven't received a grant

[3:16:20] Voice 3: for easy application for grant $5,000.

[3:16:28] Voice 3: Being outstanding is that we need to pass a resolution

[3:16:32] Voice 3: to proceed with that.

[3:16:36] Voice 3: The other element of this, so normally we would have,

[3:16:40] Voice 3: we do flow through grants quite often

[3:16:43] Voice 3: where the community group wishes to apply for a grant

[3:16:46] Voice 3: that they can't qualify for.

[3:16:47] Voice 3: So Island's Trust can hold that money and forward it on to them.

[3:16:54] Voice 3: So talking about finance, the main thing is that when any group receives grants,

[3:17:02] Voice 3: there are certain reporting requirements to make sure that the work that was funded was done.

[3:17:06] Voice 3: In this case, we're holding the money, so we are accountable for the grant funding, essentially.

[3:17:12] Voice 3: So the request here has been that there be a service contract with Island Pathways in order to move forward just to make sure that Island Pathways will take on a fair bit of work with the credit reporting and ensuring that the work that their invoicing is for has been approved by VC so that we're sure that we're aware that the money is coming to us.

[3:17:43] Voice 3: could pay pathways um the other element of this is that it is a um it is a matching grant so um

[3:17:52] island pathways has received uh in addition to the five thousand dollar grant uh we previously

[3:17:57] gave them a letter of support um however they are holding the fifty thousand dollar

[3:18:01] federal active travel grant which

[3:18:04] Voice 3: can qualify as the matching funds um

[3:18:06] Voice 15: so

[3:18:07] Voice 3: there's an alternative

[3:18:08] Voice 3: of recommendation that suggests that uh island trust also be the holder of that and would

[3:18:12] Voice 3: basically hold the funding for the whole thing but the main recommendation is just that we hold the

[3:18:16] Voice 3: uh insurance contract for the twenty five thousand dollar funding process um i will state that this

[3:18:23] Voice 3: is um it's hard to assess the workload related to staff there is an administrative burden in

[3:18:30] Voice 3: carrying this um and this has not been calculated into our work plan so um it is extra work that

[3:18:37] Voice 3: we'll have to figure out how to resource so um that's the only challenge ideally we would have

[3:18:42] Voice 3: had a bit of a slower walk towards this and determine what built into our work plan as a

[3:18:46] Voice 3: priority thank you and um just uh just to ask you again um i think i thought i heard an ask

[3:19:00] Voice 3: for an additional letter is that correct um

[3:19:03] Voice 13: i think simply an approval of a resolution

[3:19:09] Voice 13: by this body to accept the grant and chris also in a staff report added to that resolution

[3:19:21] Voice 13: that any disbursement of funding would be requiring an agreement with island pathways

[3:19:30] Voice 13: with islands trust okay yeah

[3:19:33] Voice 3: no i mean i've got the residents i just

[3:19:35] Voice 13: i thought there was a i

[3:19:36] Voice 3: thought there was another request in your delegation so i i missed misheard that thank

[3:19:41] Voice 3: you for that it's

[3:19:42] Voice 13: just an offer of money okay

[3:19:44] Voice 3: excellent uh trustees

[3:19:45] Trustee Patrick: i'm happy to proceed uh

[3:19:49] Trustee Patrick: one i you know i understand staffs of importance i know last last term uh we certainly supported

[3:19:56] Trustee Patrick: that sits on the future projects list,

[3:19:58] Trustee Patrick: which I still hate the name of,

[3:20:00] Trustee Patrick: the Sailor Sea Network issue.

[3:20:04] Trustee Patrick: This is so important to this community.

[3:20:07] Trustee Patrick: Biking is, there's some videos,

[3:20:09] Trustee Patrick: if you want to see some videos

[3:20:10] Trustee Patrick: of bicycles coming up Lee Hill,

[3:20:12] Trustee Patrick: children wobbling in front of cars.

[3:20:15] Trustee Patrick: And it's worse than any horror movie you can see.

[3:20:19] Trustee Patrick: A very dangerous situation

[3:20:21] Trustee Patrick: and a massive opportunity

[3:20:23] Trustee Patrick: that would improve our community.

[3:20:25] Trustee Patrick: So I'm proud to make the first motion here.

[3:20:27] Trustee Patrick: I'll move that the Salt Spring Island Local Trust Committee supports community efforts to complete the Salt Spring Island segment of the Salish Sea Trail

[3:20:35] Trustee Patrick: and endorses Island Pathways application to the BC Active Transportation Grants Network Planning Stream

[3:20:42] Trustee Patrick: to match funds from the recently successful Federal Active Transportation Network Planning Grant to a maximum of $25,000,

[3:20:51] Trustee Patrick: provided that the islands trust is named as the eligible recipient for the grant

[3:20:56] Voice 3: so moved to have a second

[3:20:58] Voice 10: seconded by trustee harris uh for the discussion on the motion no

[3:21:03] Voice 10: i'll call the question all in favor marvelous that carries um the

[3:21:09] Trustee Patrick: next one you

[3:21:10] Voice 14: want me to keep

[3:21:11] Voice 14: reading all right

[3:21:12] Trustee Patrick: i'll move that the salt spring island local trust committee direct the staff

[3:21:15] Trustee Patrick: direct that staff will not disperse grant funds to the island's pathway the island's pathway

[3:21:21] Trustee Patrick: halfway enters into a service contract

[3:21:23] Trustee Patrick: for a maximum of 25,000 to prepare

[3:21:25] Trustee Patrick: a Salish Sea Trail Network plan.

[3:21:28] Trustee Patrick: Details of the contract will require

[3:21:30] Trustee Patrick: clear articulation of the services to be provided,

[3:21:34] Trustee Patrick: including provision of a project charter

[3:21:38] Trustee Patrick: indicating the purpose, goal, deliverable,

[3:21:40] Trustee Patrick: schedule, budget of the project,

[3:21:42] Trustee Patrick: an engagement strategy with the public

[3:21:44] Trustee Patrick: and other government stakeholders,

[3:21:46] Trustee Patrick: and a strategy to engage the 13 First Nations

[3:21:49] Trustee Patrick: on whose traditional and treaty territory the project lies and assurance that no invoice will

[3:21:57] Trustee Patrick: be paid from the island's trust until island's pathway has been satisfactory reporting the

[3:22:03] Trustee Patrick: reporting the bc i was

[3:22:06] Trustee Patrick: going to say to the business into the pc active transportation

[3:22:09] Trustee Patrick: grants to enable compensatory dispersal so

[3:22:13] Voice 3: moved to have a seconder trustee harris

[3:22:16] Voice 3: further discussion all those in favor none carries thank you trustees

[3:22:26] Voice 13: so you'll send the will the resolution then be part of the notes that i can help send

[3:22:35] Voice 13: then we'll be seeing an active transportation grant program.

[3:22:40] Voice 13: I

[3:22:42] Voice 14: can chat with you after.

[3:22:43] Voice 13: Thank you, Rick.

[3:22:44] Voice 14: Great.

[3:22:46] Voice 16: All right, then.

[3:22:49] Voice 16: That's a nice, positive bit of work.

[3:22:52] Voice 10: It's

[3:22:53] Voice 16: good to see that.

[3:22:56] Voice 10: So let's go back then to item

[3:23:00] Voice 3: 15.1 at page 136,

[3:23:04] Voice 3: the uh horsebert bayshore planning sandwich inlet piece there and

[3:23:18] Voice 16: we have a staff report

[3:23:20] Voice 16: planner caprov platter caprov nice to see you again yeah

[3:23:24] Voice 6: nice to see you too good afternoon

[3:23:25] Voice 6: chair peterson trustee patrick and trustee harris um so the application before you today is a

[3:23:31] Voice 6: referral request from the province um it's for construction of a commercial um docket for moorage

[3:23:38] Voice 6: for approximately six vessels and then they're also looking to extend the existing water lot

[3:23:44] Voice 6: 851.17 square meters and so it's located on 4625 Lane Road, Cowichan Bay and the reason that this

[3:23:53] Voice 6: is before you today is because the proposed development is within the outer boundary of

[3:23:58] Voice 6: the island's trust area but it's important to note it's not within Salt Spring Island's OCP

[3:24:03] Voice 6: or land use bylaw which is shown in figure one and figure two in your packages.

[3:24:08] Voice 6: So, as the project meets CDRD zoning requirements, there is mitigation measures in the DFO report for the marine works.

[3:24:25] Voice 6: It's recommended that Salt Spring LTC direct staff to respond to a referral indicating that the interests of stress are unaffected by the application.

[3:24:37] Voice 6: So we can just send a quick response off saying that our interests are not affected and to go ahead.

[3:24:45] Voice 14: Okay, thank you for that.

[3:24:46] Voice 14: Trustees, any questions, comments?

[3:24:49] Voice 14: No, I've read through everything.

[3:24:54] Voice 14: All right.

[3:24:56] Voice 3: Very straightforward.

[3:24:57] Voice 3: Okay.

[3:24:58] Voice 3: Would someone like to make the motion?

[3:25:02] Voice 3: Sure.

[3:25:03] Voice 3: I

[3:25:04] Voice 4: move that the Salisbury County Trust Committee receive the referral request for a commercial general use crown lease application.

[3:25:12] Voice 4: Referral number 150628182-004 and direct staff to respond to the referral, indicating that the interests of the Islands Trust are unaffected by this application.

[3:25:28] Voice 4: So moved.

[3:25:29] Voice 3: Trustee Patrick seconds. Any further discussion? All those in favour?

[3:25:34] Voice 16: And that carries.

[3:25:36] Voice 16: thank you trustees so we'll go back into section 16.1 and at page 217 we

[3:25:49] Voice 3: have a referral from the

[3:25:51] Voice 3: galliano island local trust committee bylaws number 283 and 284.

[3:26:01] Voice 16: uh sir staff give us anything

[3:26:08] Voice 16: Anything on this?

[3:26:12] Voice 16: No comment from staff?

[3:26:16] Voice 16: Yes, Trustee Patrick.

[3:26:19] Trustee Patrick: I did read all through this and generally it's practice

[3:26:24] Trustee Patrick: for local trustees not to put interests affected

[3:26:32] Trustee Patrick: unless it really does.

[3:26:34] Trustee Patrick: How it could be effective is we may see this someday

[3:26:37] Trustee Patrick: coming to us, but what I would note,

[3:26:40] Trustee Patrick: I would support saying our interests are unaffected,

[3:26:44] Trustee Patrick: but I think it would be prudent to point out to them some of what we're learning after that

[3:26:49] Trustee Patrick: wildfire resiliency workshop and so forth that we had that there is a fair bit of forest management

[3:26:54] Trustee Patrick: plans that need to be done for wildfire resiliency and I thought that might be a potential to point

[3:27:00] Trustee Patrick: note out to them that you know while they have a lot of restrictions on the trees that can be cut

[3:27:05] Trustee Patrick: in these areas that you know they should consider an exemption where forest management plans were

[3:27:14] Trustee Patrick: wildfire resiliency exists or something of that nature because i think that's work we're doing

[3:27:19] Trustee Patrick: that they would benefit from um if they proceed with this approach

[3:27:26] Voice 10: okay and uh in response that

[3:27:29] Voice 10: i'll note that if i'm not mistaken uh there

[3:27:33] Voice 3: has been a uh a section on fire smart um added added

[3:27:41] Voice 3: it to

[3:27:41] Voice 10: that uh to that uh there to to to address those type of concerns

[3:27:47] Trustee Patrick: the fire smart is limited

[3:27:50] Trustee Patrick: to around the structure forest management plants your

[3:27:53] Trustee Patrick: wildfire resiliency is beyond the fire smart

[3:27:56] Trustee Patrick: zone that's why we've been doing the work here in salt springs about beyond that zone okay what do

[3:28:01] Trustee Patrick: you do between the houses once those zones extinguish okay use

[3:28:05] Trustee Patrick: a fire term and yeah so

[3:28:07] Voice 16: and i'll just note that

[3:28:08] Voice 3: those um those concerns have been uh you know brought up in the in the

[3:28:14] Voice 3: galliano ltc i think that that's so

[3:28:18] Trustee Patrick: we could just add that note we

[3:28:19] Voice 3: could yeah if we want to have

[3:28:21] Voice 3: that

[3:28:21] Trustee Patrick: sure i don't think it's worthy of mentioning other items he wants to well

[3:28:27] Voice 4: i haven't had a

[3:28:28] Voice 4: lengthy enough conversation with the um trustees on galliano regarding this and i would love to

[3:28:34] Voice 4: respond but um maybe if i can give my response at our next ltc um

[3:28:43] Voice 16: so i think that the process

[3:28:47] Voice 16: here is uh this well this is dated february 7th and if we don't give a response within

[3:28:59] Voice 16: uh 60 days it's assumed that uh our agency's unaffected but uh trustee patrick well there's

[3:29:07] Trustee Patrick: there's nothing stopping an individual trustee from talking to the individual trustees on

[3:29:11] Trustee Patrick: galliano about any any work that that they're that they're doing generally um we would not

[3:29:21] Trustee Patrick: place an objection unless there were something really glaring you know

[3:29:26] Trustee Patrick: that but this doesn't

[3:29:27] Trustee Patrick: affect us i

[3:29:28] Voice 16: mean it's not on our island

[3:29:29] Trustee Patrick: so it's more

[3:29:30] Voice 16: of a suggestion

[3:29:30] Trustee Patrick: exactly so we we really

[3:29:32] Trustee Patrick: don't have a lot of choice so when you say your interests are unaffected but it gives us this

[3:29:36] Trustee Patrick: chance to note something okay and

[3:29:38] Trustee Patrick: for me this was something i noticed that was

[3:29:40] Trustee Patrick: missing from this this pilot

[3:29:42] Voice 16: okay do you have some suggested wording for that type of commentary well

[3:29:46] Trustee Patrick: i believe there's the you know there would be the south spring island local trust committee

[3:29:50] Trustee Patrick: would move that the galliano island local trust area bylaw 283 and 284 um referral or referral

[3:30:00] Trustee Patrick: um our interests are unaffected um but note uh

[3:30:08] Voice 14: that they should consider

[3:30:15] Trustee Patrick: exempting forest or wildfire resiliency forest management plans or something like that

[3:30:24] Voice 16: did you manage to capture some of that could

[3:30:39] Voice 6: consider should consider should okay should

[3:30:43] Trustee Patrick: could same thing okay we're

[3:30:44] Trustee Patrick: just suggesting i

[3:30:46] Voice 6: could oh yeah if

[3:30:49] Voice 4: i make sure just can you just

[3:30:52] Voice 4: wait a second we'll see

[3:30:53] Voice 14: if we how much of this shape up please uh

[3:31:09] Voice 6: that the salzburg island local

[3:31:11] Voice 6: trust committee um respond to the galliano

[3:31:20] Voice 6: island local trust committee referral of draft bylaw

[3:31:24] Voice 6: number 283 and 284 uh to indicate that interests are unaffected although note that the ltc suggests

[3:31:33] Voice 6: consideration of exempting wildfire resiliency forest management that's what

[3:31:41] Voice 4: you said now

[3:31:41] Voice 4: trustee garris i'd like to add something mentioning the local first nations of galliano

[3:31:51] Voice 4: and how they must be taken into consideration before adopting these bylaws

[3:32:02] Trustee Patrick: that's a process

[3:32:05] Trustee Patrick: question

[3:32:08] Voice 3: yes my understanding is that we've got a motion one time um that motion should

[3:32:15] Voice 3: have been seconded and discussed or okay yes

[3:32:20] Voice 4: yes um so uh i guess that would be an amendment

[3:32:24] Voice 4: yeah i suppose we want to do this whole second promotion yeah let's

[3:32:28] Voice 16: let's um let's just back

[3:32:30] Voice 16: up on the process here so we've got a motion that's moved

[3:32:33] Voice 3: by uh trust patrick and uh look

[3:32:36] Voice 3: for a second for that motion and then we'll have further discussion on seconded by trustee harris

[3:32:42] Voice 3: okay and then uh discussion on the motion

[3:32:46] Trustee Patrick: no as noted i think we're learning from that wildfire

[3:32:50] Trustee Patrick: workshop we had a couple weeks ago it's a big issue and one of the one of the participants

[3:32:55] Trustee Patrick: or one of the panelists was a forester on Galliano

[3:33:00] Trustee Patrick: about the practices and what they're doing there.

[3:33:05] Trustee Patrick: Okay, Trustee Harris.

[3:33:09] Voice 4: Yeah, I think that's great.

[3:33:11] Voice 4: Again, the local First Nations to me are of great concern

[3:33:16] Voice 4: of how they feel about any new DPAs or bylaws

[3:33:21] Voice 4: that will be affecting them.

[3:33:22] Voice 4: And that needs to be taken into consideration.

[3:33:31] Voice 3: I will note that this referral does indicate that a dozen or so First Nations, the other

[3:33:40] Voice 3: agencies referred to, include original agency, regional government non-agency referrals adjacent.

[3:33:46] Voice 3: So on the second page of that referral, you'll also see the full list of First Nations that

[3:33:51] Voice 3: have received that.

[3:33:53] Voice 4: So

[3:33:53] Voice 3: there's the First Nations that they're

[3:33:54] Voice 4: referring this to as well as us.

[3:33:56] Voice 4: Great.

[3:34:00] Voice 16: yeah okay uh all right then

[3:34:04] Voice 3: so if there's no further discussion i'll call the question all

[3:34:07] Voice 3: those in favor and that carries thank you and that brings us on to item 16.1.3 the draft bylaw 535

[3:34:18] Voice 3: freedom of information protection or privacy bylaw for consideration at page 260 and

[3:34:30] Voice 16: this is coming

[3:34:31] Voice 16: to us from director of legislative services david marler and i believe

[3:34:37] Voice 3: this is coming up to all

[3:34:39] Voice 3: local trust committees uh based on the uh there was a provincial update i believe uh

[3:34:47] Voice 3: any comment or further information from staff no further information it's um i think you captured

[3:34:53] Voice 3: it um the um the bylaw is simply just a procedural matter that we need in order to address some

[3:35:02] Voice 3: recent changes to the fyi procedures okay um

[3:35:08] Voice 16: trustees we have a couple of recommendations

[3:35:11] Voice 16: before us and i'm happy to hear any comments or emotions at this time i

[3:35:20] Trustee Patrick: just had one comment on

[3:35:22] Trustee Patrick: attachment one which is the draft bylaw because it first hit me and i had to read the whole thing

[3:35:27] Trustee Patrick: but it says the bylaws that designate the head it's just a little h it should be a capital h

[3:35:32] Trustee Patrick: because that's a defined term because i was confused as to what are we you know just read

[3:35:37] Trustee Patrick: funny what's the head of the good

[3:35:40] Voice 3: catch they're right up in the right up in the top yeah i noted

[3:35:43] Voice 3: because this is coming of course between uh for the skinny as well and there was a couple types i

[3:35:48] Voice 3: found on our on our copy as well so i just think

[3:35:53] Trustee Patrick: that should be a capital h because it's a defined

[3:35:55] Trustee Patrick: yes

[3:35:55] Voice 3: it

[3:35:56] Trustee Patrick: just sounded funny i

[3:35:58] Voice 3: agree that should be

[3:35:59] Voice 16: a capital h which is defined uh down there in

[3:36:02] Voice 16: in section two so i think that's a simple fix to i can argue capitalize the h on head there

[3:36:13] Voice 16: is there any other concerns before we uh consider moving these motions

[3:36:20] Voice 14: no that's no okay

[3:36:22] Voice 14: someone like to me sorry trustee harris what has changed that we need to do this

[3:36:40] Voice 3: so uh do you want to speak to that yeah more or less um because of the the change in toyper um

[3:36:50] Voice 3: regulations particularly like the provinces it's given us legislative party or i think

[3:36:54] Voice 3: they're requiring us to um to charge a certain fee for um

[3:37:00] Voice 15: information doctor recovery um

[3:37:02] Voice 3: the

[3:37:03] Voice 3: The, where the LPC appoints the head

[3:37:08] Voice 3: or designates this position as the head,

[3:37:12] trust counsel in the future will designate

[3:37:14] a specific

[3:37:14] Voice 3: employee who's charged with essentially

[3:37:17] Voice 3: we did not process the very,

[3:37:20] Voice 3: procedure process is basically just put it back on

[3:37:22] Voice 3: Mr. Marler, his current position,

[3:37:25] Voice 3: as the person who's in charge of doing this work.

[3:37:29] Voice 3: Thank you.

[3:37:31] Voice 3: All right then, would someone like to make the first motion?

[3:37:34] Voice 3: I'll

[3:37:34] Trustee Patrick: move that the Salt Spring Island Local Trust Committee bylaw number 535 cited as Salt Spring Island Local Trust Committee Freedom of Affirmation and Protection of Privacy bylaw number 535-2023 be given first, second, and third reading.

[3:37:50] Voice 14: All right, do I have a second for that?

[3:37:55] Voice 3: I'll let you go ahead.

[3:37:57] Voice 3: Oh, okay. I'll go ahead and second that.

[3:38:00] Voice 3: Moved and seconded. Further discussion?

[3:38:02] Voice 3: discussion no all right uh i'll call the question all those in favor motion carries and

[3:38:12] Voice 10: let me

[3:38:15] Trustee Patrick: i'll look at the southbound local trust committee uh bylaw number five three five side of the salt

[3:38:24] Trustee Patrick: spring island local trust committee freedom of information and protection privacy bylaw number

[3:38:28] Trustee Patrick: five three five twenty twenty three be forwarded to the secretary of the island's trust for approval

[3:38:33] Trustee Patrick: by the executive committee right

[3:38:36] Voice 3: and go ahead and second that uh any further discussion

[3:38:41] Voice 11: not seeing any i'll call the question all those in favor any opposed

[3:38:48] Voice 11: mr chair

[3:38:49] Trustee Patrick: yes again for the benefit of trustee harris because this is all new um the executive

[3:38:55] Trustee Patrick: committee still has to approve it then it comes back to us for adoption so yeah i

[3:39:00] Trustee Patrick: mean it's not

[3:39:02] Voice 14: in force

[3:39:02] Trustee Patrick: okay

[3:39:07] Voice 10: and then at 16.2 on page 265 we have a staff report on

[3:39:20] Voice 10: special meetings because i know someone on this

[3:39:22] Voice 3: committee keeps bringing them up

[3:39:24] Voice 3: maybe um we have a recommendation here uh staff like to speak to this sure um well in looking

[3:39:33] Voice 3: looking at it in the in the cost of what we have available for meetings um the request for evening

[3:39:38] Voice 3: meetings is not um advised um especially fully staffed meetings um the

[3:39:44] Voice 3: only opportunity would

[3:39:44] Voice 3: be probably to have um just a special meeting um with um probably myself I don't think we'd be able

[3:39:52] to pay a minute taker to do anything meetings uh or have so the the ability to live stream or

[3:39:57] or anything like that would

[3:39:58] Voice 3: be severely hampered

[3:40:00] Voice 3: just because of the lack of resourcing.

[3:40:05] Voice 3: So there are some suggested alternatives here

[3:40:08] Voice 3: and looking at the policy structure that we do have.

[3:40:10] Voice 3: There are some ways that we can work with the agenda

[3:40:13] Voice 3: to make our meetings more accessible,

[3:40:15] Voice 3: particularly around the making town hall

[3:40:18] Voice 3: and delegation a little bit more achievable

[3:40:20] Voice 3: if you all as public hearings.

[3:40:25] Voice 3: That's just, I've made some suggestions there

[3:40:27] Voice 14: and the recommendation trustee patrick again

[3:40:38] Trustee Patrick: north tender scheduled four meetings on saturdays

[3:40:42] Trustee Patrick: for this term and i've already had one i think a compromise might be having them every meeting

[3:40:50] Trustee Patrick: maybe a lot but i i think we need to offer opportunities for the public to come and talk

[3:40:55] Trustee Patrick: um less contentious we shouldn't always be in a public hearing where they're either not happy or

[3:41:00] Trustee Patrick: or that we have those opportunities to be accessible.

[3:41:05] Trustee Patrick: And I think a compromise might be

[3:41:10] Trustee Patrick: to schedule one a quarter in the evening,

[3:41:15] Trustee Patrick: the town hall portion,

[3:41:17] Trustee Patrick: restrict it to a town hall portion of the conversation.

[3:41:23] Trustee Patrick: And the same,

[3:41:24] Trustee Patrick: Well, holding uncontentious public hearings during an afternoon of a weekday is one thing, but we did last term hold the majority of our public hearings in the evenings, and they were well attended and people appreciated the opportunities that we had.

[3:41:56] Trustee Patrick: Floating somewhere, there's a standing resolution at a play area for children in the corner.

[3:42:01] Trustee Patrick: And that's why we're trying to be more accessible and allowing, encouraging families and others to be able to come.

[3:42:09] Trustee Patrick: So I'm worried that this format looks like we're going to have all public information meetings, all community information meetings, only on the afternoon of a weekday.

[3:42:20] Trustee Patrick: And I think on a community of this size, that's a mistake.

[3:42:25] Voice 3: Mr. Chair, if I may, I think that's certainly valid.

[3:42:28] Voice 3: valid um the report does mention that there are certainly instances where um staff and ltc would

[3:42:34] Voice 3: agree that the uh the business at hand requires a broader uh opportunity for input uh particularly

[3:42:41] Voice 3: certain public hearings and any public hearing you want to have um in the evening is certainly

[3:42:46] Voice 3: an option or so where there are specified you know concurrent to the you know with the business of

[3:42:52] Voice 3: ltc i think it's certainly a supportable motive um our budget generally supports that um the the

[3:43:00] Voice 3: intention of the report is stating that people means they're not recommended on a quarterly

[3:43:04] Voice 3: basis that if there is no specific business to be discussed uh then it may not be the best use of

[3:43:10] Voice 3: that budget for me maybe you know costly given the projects that we're going into which will

[3:43:15] Voice 3: fund a certain number of special meetings but we may need additional special meetings

[3:43:19] Voice 3: needs through those projects that would come out of the LTC budget, as well as any contentious

[3:43:24] development application that requires

[3:43:26] Voice 14: a broader degree of engagement here.

[3:43:36] Voice 14: Steve's thoughts?

[3:43:37] Voice 14: Well,

[3:43:38] Voice 4: I keep going back to what I was mentioning earlier, is that perhaps we don't have to

[3:43:48] Voice 4: have them live streamed evening town hall sessions, and we have a reduced staffing requirement

[3:43:58] Voice 4: for them.

[3:44:00] Voice 4: we can get away with that so that would help be conducive to these things i think very important

[3:44:05] Voice 4: that we have some evening sessions and did i hear you mentioned quarterly we do one is that

[3:44:12] Voice 4: or

[3:44:13] Trustee Patrick: can we try one you know if if we we don't have to proactively schedule north pender scheduled

[3:44:19] Trustee Patrick: four meetings because we didn't put them right into their schedule no purposely with no topics to

[3:44:24] Trustee Patrick: to encourage community dialogue

[3:44:29] Trustee Patrick: so that they weren't showing up

[3:44:31] Trustee Patrick: and talking about one thing.

[3:44:32] Trustee Patrick: They could talk about what's driving them crazy this week.

[3:44:40] Trustee Patrick: Could we try one?

[3:44:41] Trustee Patrick: If the public doesn't come out

[3:44:43] Trustee Patrick: to a general session like that,

[3:44:44] Trustee Patrick: well, then we learned our lesson

[3:44:46] Trustee Patrick: or we haven't again.

[3:44:48] Trustee Patrick: But I think we need to make ourselves accessible

[3:44:53] Trustee Patrick: So people could come and talk to us and we could have that, you know, have a public kind of Q&A type of

[3:45:02] Voice 14: town hall environment.

[3:45:08] Voice 14: So, you

[3:45:11] Voice 4: know, I think asking for four wouldn't be unreasonable.

[3:45:15] Voice 4: If we can schedule four, I'm not sure if we need further information to do that.

[3:45:19] Voice 4: there's enough information here already and but with taking in you know taking in mind the

[3:45:27] Voice 4: the staff reduction for these meetings why don't we try and schedule more i think one isn't clearly

[3:45:39] Voice 4: enough people might want to catch wind of this this whole spring things kind of happen slow

[3:45:45] Voice 4: so um yeah i think that would be a good start and we could um go from there so

[3:45:55] Voice 3: trustees i'm

[3:45:57] Voice 3: looking to you to uh to uh let us know what you what direction you want to take here i mean one

[3:46:04] Voice 3: of one of our options is to uh receive this for information today cogitate some more or ask for

[3:46:11] Voice 3: some more information i'd

[3:46:13] Trustee Patrick: like the restructure of i don't like the way this was we moved back

[3:46:17] Trustee Patrick: to a normal structure where we had the town hall at the beginning especially with the pandemic when

[3:46:23] Trustee Patrick: it went when we went online and then when we went back to in-person meetings again it reverted back

[3:46:28] Trustee Patrick: to this middle of the day thing it is an odd structure having the town hall halfway through

[3:46:34] Trustee Patrick: a meeting because sometimes people want to comment on what we're talking about in the first half of

[3:46:39] Trustee Patrick: the meeting so i i do support restructuring the um the the regular weekday you know agenda

[3:46:49] Trustee Patrick: meetings so that we have a town hall at you know first thing in the meeting that just makes sense

[3:46:55] Trustee Patrick: um but i i do i do think we should try some find some dates that would work for an in-person

[3:47:07] Trustee Patrick: some meeting on i'm fine with not live streaming to the world um to see if people will come out

[3:47:12] Trustee Patrick: and um and i think they we owe them that option to be available in the evenings

[3:47:22] Voice 4: do we even need to make a motion regarding this can we not just kind of go with that to come up

[3:47:28] Voice 4: with some dates um for four meetings i

[3:47:32] Voice 10: think they'll check in with staff but i think they

[3:47:34] Voice 10: it probably might we want some direction if we're gonna i'm gonna do that yeah yeah

[3:47:40] Voice 3: some idea i need to need a motion to request uh staff to investigate some dates um as to the

[3:47:51] Voice 3: recommendation that's in front of it i have no particular problem with um the reordering of the

[3:47:58] Voice 3: agenda that's mentioned here uh but i would like i would change this up just a little bit because

[3:48:08] Voice 3: i'd actually i i think just procedurally i'd like to have the approval of the agenda prior to a town

[3:48:16] Voice 3: hall session so i i don't think it should come directly after that the call to order um just

[3:48:23] Voice 3: right so it makes some procedural correctness there um but other than that i don't i don't

[3:48:30] Voice 3: have any problem with the the idea of putting the town hall much earlier in the regular business

[3:48:35] Voice 3: meetings i don't let's talk about that um so we've kind of got two things they're talking about one

[3:48:43] Voice 3: is uh one is our structure of our regular meetings and the other is you know putting together a

[3:48:48] Voice 3: request for staff to advise us on some potential dates for those uh other meetings that we'd like

[3:48:56] Voice 3: to carry out i mean mr chair you're able to pass more than one resolution so dealing with the the

[3:49:02] Voice 3: current agenda person yeah no that's what i'm saying i'm seeing more than one motion here

[3:49:09] Voice 3: um so if let's while we think about yes we might want to do for a special meeting uh we'll just

[3:49:15] Voice 3: put our mind for a moment on the recommendation here and uh before we go ahead and move it to

[3:49:21] Voice 3: trustee patrick any thoughts on how we order this um i'm happy to make uh a motion and stick

[3:49:31] Voice 3: the terminal where i think it should be which is after the approval of the agenda yeah um

[3:49:39] Trustee Patrick: my experience last time i mean one is the time we're gonna have some meaty projects this

[3:49:47] Trustee Patrick: coming up this term and and so uh you know we've had many meetings we've had six seven eight

[3:49:54] Trustee Patrick: eight applications in it too.

[3:49:55] Trustee Patrick: So we won't be necessarily going 9.30 till noon

[3:50:01] Trustee Patrick: and that's our meeting structure time.

[3:50:04] Trustee Patrick: It could be longer based on the matters,

[3:50:10] Trustee Patrick: the material we have to get through.

[3:50:11] Trustee Patrick: So I think that's my only,

[3:50:14] Trustee Patrick: I could understand that if we were having

[3:50:17] Trustee Patrick: a non-controversial public hearing,

[3:50:25] Trustee Patrick: uh we could recess the meeting and have it at 12 30 but you know we may still need to have more

[3:50:30] Trustee Patrick: business if it was a busy day yeah

[3:50:34] Voice 3: if i may mr chair the report breaks down uh legislative and

[3:50:39] Voice 3: non-legislated engagement it suggests that the you know delegations and town halls

[3:50:44] Voice 3: aid we don't really have much idea of what the topic is going to be so uh and i know that in

[3:50:49] Voice 3: the few meetings we have had um we've had people be concerned that they didn't have a chance to

[3:50:54] Voice 3: speak at town hall because the item was discussed before that so we've we've had that challenge so

[3:50:58] Voice 3: what i what i would like to do is make sure that people have yet the opportunity to have

[3:51:02] Voice 3: um uh to make the same what they wish to say about any item coming up on the agenda beforehand um

[3:51:09] Voice 3: so that's the suggestion for the town hall the delegation is just a little bit easier that could

[3:51:13] Voice 3: be managed either in a separate schedule agenda but it's probably harder to manage as we have

[3:51:20] Voice 3: public hearings we just schedule them into a separate agenda that that starts when it starts

[3:51:24] Voice 3: um but delegations can probably come before or after town hall um so that there's certainty of

[3:51:30] Voice 3: the as to the start time and um so that you as a trust committee do not feel pressured to move

[3:51:37] Voice 3: through agendas before town hall in order to to get through the day because i've seen that too

[3:51:41] Voice 3: and i know that that's stressed conversation so um so it's really just a logical question

[3:51:49] Voice 14: Well,

[3:51:50] Trustee Patrick: I actually get it. It's just that this motion says that we're going to know that the talent that if you're going to have a public hearing information, it's going to start at 1230 on that same day.

[3:51:59] Trustee Patrick: So we would run into that same issue on a busy schedule, not that we have public hearings that often they're rare.

[3:52:07] Trustee Patrick: So, I mean, it's it's it just would mean there could be there's a risk

[3:52:10] Voice 14: that

[3:52:11] Trustee Patrick: we get a busy agenda on the day of a public hearing and we would not complete our business that morning.

[3:52:19] Trustee Patrick: that's what i

[3:52:20] Voice 3: was trying to say so where where we have them i mean mr chair where we have public

[3:52:24] Voice 3: hearing a separate agenda that that agenda is set to start say at 12 30 or whatever time ldc chooses

[3:52:29] Voice 3: um the the regular meeting simply is adjourned wherever you are in the agenda um move out of

[3:52:34] Voice 3: that you just go into the public hearing come back and you can break forward the land use application

[3:52:39] that is relevant to that public hearing at that time for third reading um

[3:52:43] Voice 3: and simply move on with

[3:52:45] Voice 3: the business rather than feel like you have to get the public here

[3:52:51] Trustee Patrick: and generally i i'm okay with it yes there will be funky times

[3:52:57] Voice 3: there will be times and i mean

[3:52:58] Voice 3: my thought is that will if that arises will adjust as necessary

[3:53:05] Voice 3: the time as well can be set at whatever typical time would be ideal but of course if there is

[3:53:11] Voice 3: is if there's an agreement

[3:53:13] Voice 3: that a public hearing is significant,

[3:53:15] Voice 3: we can schedule it as a separate date,

[3:53:17] Voice 3: special public hearing date,

[3:53:18] Voice 3: or just schedule at a different time of day.

[3:53:22] Trustee Patrick: My suggestion then instead of saying

[3:53:24] Trustee Patrick: to commence at 1230 would be to commence

[3:53:26] Trustee Patrick: in the afternoon of the same day,

[3:53:27] Trustee Patrick: I think would just sound better to me in this motion.

[3:53:33] Trustee Patrick: If we have that, that's just,

[3:53:37] Trustee Patrick: then we can deal with the other issues separately.

[3:53:42] Voice 3: I'd love you to make the motion, and I'd like you to say after approval of the agenda, rather than after calling follow call order.

[3:53:50] Trustee Patrick: Okay.

[3:53:53] Trustee Patrick: Do municipalities do it before setting the agenda? That's just an interesting question.

[3:53:57] Trustee Patrick: Pardon me.

[3:53:58] Voice 12: Mr. Pingel.

[3:54:00] Voice 12: So, policy 4.1.2, local trust committee meeting guidelines stipulates that town hall take place before the approval of the agenda.

[3:54:10] Really? And one thing I

[3:54:13] Voice 12: would take note is that at times, we've had town hall come up and something was mentioned. And if your agenda is set,

[3:54:24] Voice 14: you

[3:54:25] Voice 12: cannot, as a trustees, add it to the agenda for discussion by staff.

[3:54:32] Voice 12: Okay, fair enough.

[3:54:35] Voice 12: The example that RPM Hutton is actually providing is closer to the model that the Trust Council suggests to the local trust committees to use.

[3:54:49] Voice 12: There's obviously a huge variety in island size, which results in huge length of island time, like meeting time.

[3:55:00] Voice 12: um but that is the the policy as stated i i can you know what i mean i can see the logic

[3:55:09] Voice 12: that you're suggesting but i can also imagine that okay adding to the agenda something that's

[3:55:14] Voice 12: brought up in town hall sure might be relevant well okay allegations are after the approval of

[3:55:20] Voice 12: the agenda town hall is before the approval of the agenda in the in the bylaw i'm not sure what

[3:55:25] Voice 12: it said i'd have to switch back to the i i

[3:55:28] Voice 3: thank you for that advice and um i think that if i'm

[3:55:33] Voice 3: perfectly happy to hear to the policy which would mean that we'd actually then schedule the

[3:55:38] Voice 3: delegation items after the approval of the agenda um so we need to amend this a little bit and i'm

[3:55:45] Voice 3: perfectly happy in fact i'm much happier to uh have this adhere to the policy than not and if

[3:55:53] Voice 3: we decide we want to change that then let's look at the policy because i think if we have policy we

[3:56:00] Voice 3: we're unless we have a very good reason to not follow policy let's be following policy whenever

[3:56:06] Voice 3: possible um are

[3:56:08] Voice 4: we not following policy already like i'm part of these and correct me if i'm

[3:56:12] Voice 4: wrong please um why are we doing this i know we want to have some evening meetings but

[3:56:18] Voice 4: i thought the meetings are going pretty good as they are now but i'll

[3:56:26] Voice 3: go easy okay and then

[3:56:29] Voice 3: the evening meeting piece i think we're going to

[3:56:31] Voice 3: we're going to talk about that's what we're

[3:56:33] Voice 3: finished this bit yeah

[3:56:34] Trustee Patrick: well i mean we've run in i've had more complaints about the town hall

[3:56:40] Trustee Patrick: coming in the afternoon after we've had discussion on items in the morning

[3:56:46] Trustee Patrick: and i think we've seen some disruptions may i speak during this item so having the town hall

[3:56:52] Trustee Patrick: be at the very opening of the meeting people are speaking to the entire agenda not being excluded

[3:56:58] Trustee Patrick: from certain topics because of the timing on the agenda it was odd there was a we've gotten rid of

[3:57:06] Trustee Patrick: it and then it came back yeah

[3:57:08] Voice 3: and i'll just say that as you were saying that of course this thing

[3:57:12] Voice 3: of the timing before or after the approval of the agenda because if we have late items that we want

[3:57:20] Voice 3: to add to the agenda and we've just had the town hall then right so then so then we've uh well we've

[3:57:29] Voice 3: added something after the people had an opportunity to speak and and they don't have didn't know that

[3:57:34] Voice 3: was on the agenda because we're adding it late and now they don't have an opportunity to speak

[3:57:38] Voice 3: at it because we've already concluded the town hall there's a whole right

[3:57:42] Trustee Patrick: i know ourselves and

[3:57:43] Trustee Patrick: not i think we're fine

[3:57:45] Voice 3: no i i know i'm just i'm just that was sort of my original thought about

[3:57:49] Voice 3: about the placement of it um but uh i mean maybe we want to we want to consider re-looking at that

[3:57:56] Voice 3: policy mr pingel so much my comments to that

[3:58:00] Voice 12: be the public in attendance at the start of the

[3:58:04] Voice 12: meeting having not seen any late items added to the agenda would not know that they were

[3:58:12] Voice 12: able to speak to those items unless they were already aware in advance the suggestion that

[3:58:21] Voice 12: the item that that trustee patrick asked to add to the agenda didn't necessarily involve

[3:58:27] Voice 12: the public but because there were no supporting documents for it there would be no way for the

[3:58:34] Voice 12: public to know that that conversation was happening. One other thing that I'm aware of in my

[3:58:40] Voice 12: work in other jurisdictions is the continuous reminder that this is a meeting in the public,

[3:58:50] Voice 12: separate from a public hearing, which is a meeting to hear the public. It's a meeting where

[3:58:55] Voice 12: the LTC conducts their business. And yes, the opportunity to speak is important in governance,

[3:59:01] Voice 12: um but we're really here to be on display and that's why staff are working to to ensure

[3:59:09] Voice 12: transparency is is as high as possible with live streaming and accessibility

[3:59:18] Voice 12: so that that's that's that's these things that we have to keep in mind as we work towards

[3:59:24] Voice 12: uh an accountable meeting session accountable and efficient meeting session

[3:59:38] Voice 4: I'm just reading the background was that we request the staff explore options for meetings

[3:59:44] Voice 4: to be held later in the day and additional opportunities to increase public participation.

[3:59:51] Voice 4: Yeah, it's kind of backwards to that to me, but it could be just.

[3:59:55] Voice 4: And I

[3:59:56] Voice 3: think that this is a case.

[4:00:00] Voice 3: where my reading of this is is that we were not perhaps as explicit in our of getting our

[4:00:09] Voice 3: intention across in that in that uh motion as we could have been because i think what we understand

[4:00:16] Voice 3: what we are what i what i feel we understood we were talking about is a little bit different

[4:00:21] Voice 3: than what's on the on the table in front of us so that's why

[4:00:24] Voice 11: i'm saying like

[4:00:24] Voice 3: let's separate this

[4:00:25] Voice 3: we'll get to what you're mentioning uh afterwards so um you want to hash through this anymore should

[4:00:34] Voice 3: we just go ahead with this and uh remove

[4:00:36] Voice 3: the time and replace it with afternoon i

[4:00:40] Trustee Patrick: move the salt

[4:00:41] Trustee Patrick: spring island local trust committee request staff to organize future salt spring island local trust

[4:00:45] Trustee Patrick: committee regular business agendas to place the town hall and delegation items at the beginning

[4:00:51] Trustee Patrick: of the agenda, following the call to order

[4:00:55] Trustee Patrick: and remove the public hearing

[4:00:57] Trustee Patrick: and community information meeting items

[4:00:59] Trustee Patrick: to a separate agenda as necessary to commence

[4:01:03] Trustee Patrick: in the afternoon on the same day

[4:01:06] Trustee Patrick: as the regular meeting when needed.

[4:01:10] Voice 3: So moved and second.

[4:01:12] Voice 3: I'll go ahead and second that.

[4:01:15] Voice 3: We did have a little discussion there

[4:01:19] Voice 3: that maybe we didn't want delegations

[4:01:21] Voice 3: uh before the approval of the agenda so do we want to want to alter that what was i'm already

[4:01:31] Voice 3: forgetting what our what our implications there were uh i think it's six and one half of this i

[4:01:41] Voice 3: think i i'm actually i'm not gonna i'm not gonna follow that up so i i've moved and seconded

[4:01:47] Trustee Patrick: we can fix it when we look at it yeah

[4:01:49] Voice 3: if we find it's a

[4:01:50] Voice 3: problem we can always revisit this yes

[4:01:53] Voice 3: and this at least gets us aligned with our own policy which i think is a good thing

[4:01:58] Voice 3: all right any further discussion i'll go ahead and call the question all those in favor

[4:02:04] Voice 3: any opposed motion carries now let's get into the bit about

[4:02:12] Voice 3: our desire to

[4:02:13] Voice 3: have some more publicly accessible meetings at that time

[4:02:17] Trustee Patrick: we should try to get scheduling um you know because there's going to be certain times of

[4:02:22] Trustee Patrick: the year we well i mean summer is not there's different people on the island in the summer so

[4:02:30] Trustee Patrick: uh yeah we either schedule for evening general town hall um or do they have to be called a

[4:02:38] Trustee Patrick: special community information i think that's what north pender called the community information

[4:02:43] Trustee Patrick: meetings but with just a you know general town hall is the only item on the agenda is that

[4:02:50] Trustee Patrick: so with the wording be to request try to schedule for general in person we

[4:03:02] Voice 3: could probably just

[4:03:03] Voice 3: schedule yeah just suggest that we have special needs for the conduct of a town hall okay

[4:03:07] Trustee Patrick: bring

[4:03:10] Trustee Patrick: it i move that this also be on the local trust committee request staff to schedule

[4:03:16] Trustee Patrick: for special or meeting for community what

[4:03:22] Voice 3: did

[4:03:23] Trustee Patrick: we just say to conduct

[4:03:25] Voice 3: town hall i would suggest

[4:03:27] Voice 3: Kjell Anderson , City of Boulder OSMP, suggest me that you suggest like that the recommendation indicated staff or the Chair to schedule for special needs and conducted town halls, and that would allow check Peter said

[4:03:38] Voice 15: to coordinate scheduling of a

[4:03:41] Voice 15: public of a special

[4:03:43] Voice 3: meeting with staff.

[4:03:45] Voice 3: Kjell Anderson , City of Boulder OSMP, And the trustees.

[4:03:47] Voice 3: Well, what I

[4:03:49] Trustee Patrick: was going to say

[4:03:49] Voice 3: is I'll just make a commitment right here that if staff and I work together with dates that work with staff work with me and then we will absolutely insist that we run them by the local trustees before we set any dates because I think that's totally appropriate.

[4:04:05] Voice 3: yeah

[4:04:05] Voice 15: because yeah

[4:04:06] Voice 3: because i can see

[4:04:09] Voice 3: yours clearly

[4:04:10] Voice 4: it would be you know the evening prior so when

[4:04:14] Voice 4: you're here you know to be conducive to your travel sometimes can we also make a mention of

[4:04:19] Voice 4: you know we can explore different places i.e the legion

[4:04:25] Voice 15: something

[4:04:27] Voice 4: like that so we can get a

[4:04:31] Voice 3: different type of cross

[4:04:33] Voice 3: -section of the community and and staff do you feel that needs to be

[4:04:38] Voice 3: explicit in the motion or can we just uh uh yeah work with chair to determine uh time and place

[4:04:44] Voice 3: i guess i'm in place oh i like legions

[4:04:47] Voice 3: um

[4:04:49] Trustee Patrick: yeah and

[4:04:50] Voice 3: as far as the place goes uh you know

[4:04:56] Voice 3: all by all means i want to entertain your crisis suggestions because i don't know what

[4:05:00] Voice 3: i don't know much about the venues here at all so you know like that definitely need to be part

[4:05:05] Voice 3: that

[4:05:05] Voice 4: there's clearly a few options yeah you know there's even the sailing clubs we have an issue

[4:05:10] Voice 4: with the harbor there they seem to be quite involved and they have a really nice meeting

[4:05:13] Voice 4: area there and the legion i'm

[4:05:16] Voice 3: sure so we can determine

[4:05:17] Voice 3: that maybe i can just request you to

[4:05:21] Voice 3: you know email your suggestions of of venues and then staff will of course

[4:05:27] Voice 3: contact those venues and see what's available and we'll work it from there but uh this seems

[4:05:33] Voice 3: like a good direction that we want to go in i'm

[4:05:37] Trustee Patrick: sure sarah has worked her magic and has a motion

[4:05:39] Trustee Patrick: that will make sense

[4:05:40] Voice 6: i'm not sure if you wanted to be specific about being in the evening

[4:05:45] Voice 14: yes

[4:05:47] Voice 14: or

[4:05:47] Voice 6: just leave it open to schedule forcefully

[4:05:50] Voice 14: and i think it's in the evenings okay that's

[4:05:54] Voice 3: i think that's really the intent yeah okay

[4:06:00] Voice 6: i can read back what i have please

[4:06:02] Voice 14: uh

[4:06:03] Voice 6: that the salt

[4:06:04] Voice 6: bring on a local trust committee request staff to work with the chair to determine time and location

[4:06:11] Voice 6: to schedule four special meetings in the evenings to conduct town hall community information

[4:06:18] Voice 6: excellent

[4:06:21] Voice 14: so moved and do have a seconder

[4:06:24] Voice 3: trustee harris any further discussion

[4:06:28] Voice 3: all those in favor and that motion carries i believe we have no closed meeting i believe

[4:06:39] Voice 3: And our next upcoming meeting is scheduled for 9.30 on April 13th, right here.

[4:06:47] Voice 3: So if there's nothing further, we can move to adjournment.

[4:06:53] Voice 14: Thank you, everyone.

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
March 16, 2023 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Regular Meeting 
 
 
Date: Thursday, March 16, 2023 
  
Location: SD64 Learning Hub 
122 Rainbow Road, Salt Spring Island 
  
 
Members Present: 
 
 
Timothy Peterson, Chair 
Laura Patrick, Local Trustee   
Jamie Harris, Local Trustee 
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager (RPM) 
Stefan Cermak, Director of Planning Services 
Louisa Garbo, Island Planner (Zoom) 
Charly Caproff, Planner 1 
Rob Pingle, Planning Team Assistant 
Jennifer Baddeley, Administrative Assistant 
Sarah Shugar, Recorder 
 
Others Present: 
 
Gary Holman, Capital Regional District (CRD) Salt Spring Island Electoral 
Area Director 
Approximately 13 members of the public  
These minutes follow  the  order  of  the  agenda  although  the  sequence  may  have  varied. The  electronic 
meeting was live streamed, recorded, and made available for electronic public attendance.  
1. CALL TO ORDER 
 
 Chair Peterson called the meeting to order at 9:33 a.m. He welcomed everyone to a meeting of the 
Salt  Spring  Island  Local  Trust  Committee and  introduced  himself,  the Trustees  and  staff.  Chair 
Peterson humbly stated gratitude to live and work in Coast Salish First Nations treaty and traditional 
territory.  
 
2. APPROVAL OF AGENDA 
  
The following additional item was presented for inclusion in the agenda: 
8.3  LTC Projects Next Steps 
 
By general consent, the agenda was adopted as amended. 
 
3. PREVIOUS MEETINGS 
 
3.1 Draft Minutes of the Salt Spring Island Local Trust Committee  
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 2 
March 16, 2023 
  
 3.1.1  Draft Minutes of the February 9, 2023 SS LTC Regular Meeting 
 
The following items were presented for consideration: 
 Item 4.1 Replace “A Trustee spoke to the following items status are noted as 
complete  although  the  materials  are  not  completed:  Proposed  Bylaw  No. 
526 - Farmworker  Housing,  Proposed  Bylaw  No.  530 - Accessory  Dwelling 
Units,  Proposed  Bylaw  No.  530 - Accessory  Dwelling  Units 6  Salt  Spring 
Island  Local  Trust  Committee  Minutes  DRAFT  3  February  9,  2023  Proposed 
Bylaw   No.  530 - Accessory  Dwelling  Units  Proposed  Bylaw   No.  530 - 
Accessory  Dwelling  Units  Proposed  Bylaw  No.  530 - Accessory  Dwelling 
Units.” with “A  Trustee noted the  following  items  status  are  noted  as 
complete  although  the  materials  are  not  completed:  Proposed  Bylaw  No. 
526 - Farmworker   Housing   and Proposed   Bylaw   No.   530 - Accessory 
Dwelling Units.” 
 Item  16.1. Add a third bullet: “This recent consideration was to consider  a 
drawing  that  had  been  required  although  the  permit  had  already  been 
approved.” 
 Item   10.   Replace MLA   Adam   Olsen   and   the   Rural   Island   Economic 
Partnership  will  host  a  Rural  Island  Housing  Panel  and  action  lab  in  April 
2023.  The  Rural  Island  Housing  Panel  will  consist  of  representatives  from 
organizations  that  have  successfully  built  housing  projects.  They  will  share 
their successes and frustrations and end with recommending what needs to 
change  at  the  various  levels  of  government  to  facilitate  housing  on  rural 
islands.” with “The Rural Island Economic Partnership will host a Rural Island 
Housing  Panel  and  action  lab  in  April  2023.  The  Rural  Island  Housing  Panel 
will consist of representatives from organizations that have successfully built 
housing projects.  They  will  share  their  successes  and  frustrations  and  end 
with   recommending   what   needs   to   change   at   the   various   levels   of 
government to facilitate housing on rural islands.” 
 
3.1.2 Draft Minutes of the January 26, 2023 SS LTC Special Meeting 
 
By  general  consent, the  minutes  of January  26,  2023 Salt  Spring  Island  Local 
Trust Committee Special meeting were adopted. 
 
3.3 Resolutions Without Meeting Report - None 
 
3.4  Minutes of the Advisory Planning Commissions – None 
 
3.5  Salt Spring Island Local Trust Committee Public Hearing Record – None 
 
4. BUSINESS ARISING FROM MINUTES 
 
4.1. Follow Up Action List dated March 2023 
 
The report was received. 
 
5. COMMUNITY INFORMATION MEETING – None 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3 
March 16, 2023 
  
 
6. PUBLIC HEARING – None 
 
7. REPORTS 
 
 7.1  Policy and Standing Resolutions List  
 
The report was received. 
 
 7.2  Active Projects Report dated March 2023   
 
  The report was received. 
 
 7.3  Future Projects Report dated March 2023   
 
The report was received. 
 
 7.4  Applications with Status Report dated March 2023  
 
  The report was received. 
 
 7.5  Expense Report  
 
  7.5.1  Report dated December 2022 
 
    The report was received. 
 
  7.5.2  Report dated January 2023 
 
    The report was received. 
 
 7.6 Islands Trust Conservancy Board Report February 2023 
 
  The report was received. 
 
 7.7  Salt Spring Island Watershed Protection Alliance (SSIWPA) Coordinator's Report January  
  2023 - None 
 
8.  LOCAL TRUST COMMITTEE PROJECTS  
 
 8.1 Proposed Bylaw No. 530 - Accessory Dwelling Units    
 
Planner Garbo spoke to the Proposed Bylaw No. 530 – the Accessory Dwelling Units project. 
 
   
 
 
   

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4 
March 16, 2023 
  
  In discussion the following items were noted: 
 There  was  a question  regarding  what  tools  are available  to limit  the  number  of 
accessory  dwellings  that  could  result  from draft Bylaw  530. RPM  Hutton  reported  the 
LTC does not have a tool such as licensing to set a limit.  
 A  Trustee  advised  the objective  of  the  project  was  to  find  landlords  and  give  them  a 
path  forward  for legal  options to  provide  rental  housing  and  to  provide  options for 
existing illegal housing to become legal housing.  
 It was noted the LTC held one Community Information Meeting on Zoom and there are 
many  levels  of  misinformation in  the  community  regarding  draft  Bylaw  530. Trustees 
expressed  support  for  public  engagement. It  will  be  important  to  address  minimizing 
environmental concerns such as additional driveways and minimizing building footprint. 
 Staff  asked  for  clarification  on public  engagement. A  Trustee  suggested  staff  provide 
communications  materials  as  soon  as  possible  to  let  the  public  know  what  the  LTC  is 
considering.  
 Planner  Garbo  advised First  Nations expressed  concerns  that draft  Bylaw  530 was  too 
broad and lacked analysis.   
 It  was  noted  in  September  2022,  the  LTC  requested  staff  to  provide  an  analysis  of 
available tools to provide housing that would include “what works and what doesn't 
work”.  
 Staff will bring  back an analysis  of  the  September  6,  2022 LTC Resolutions  regarding 
Bylaw 530 for consideration at  the next  LTC meeting. This analysis will help the LTC  to 
decide whether the draft bylaw needs to be revised.  
  
 8.2  Discussion on Opportunities for Workforce Housing   
 
Planner Garbo presented a memorandum dated March 3, 2023 to identify potential Official 
Community  Plan policy  sections  to  be  considered,  both  directly  and  indirectly  affecting 
affordable  housing  policies  that  support  additional  housing  options  on  the  Salt  Spring 
Island. 
 
In discussion the following items were noted: 
 A Trustee advised the existing housing stock is servicing a narrow percentage of society.  
 Concern  was  expressed  that  there  are no  controls  on  the  upper  end  of  the  housing 
market.  Construction  of  high-end  market  housing  is  booming  and  rental  housing  is 
being replaced by high-end market housing. 
 A Trustee advised workforce ownership housing is needed for families to afford to live 
on  Salt  Spring  Island  and  that  one  way  to  achieve  this  would  be added  zoning  that 
would  facilitate  workforce  ownership  housing  that  would  be  managed  by  a  housing 
authority. 
 The Regional Planning Committee is working on updating an LTC housing tool kit and is 
expected in May 2023. 
 The  Canada  Housing  and  Mortgage  Corporation  (CMHC) Housing  Supply  Challenge 
Report for the Southern Gulf Islands is an additional resource on this topic. 
 
 
 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 5 
March 16, 2023 
  
8.3  LTC Projects Next Steps 
 
There was discussion regarding the Ganges Village Project and OCP/LUB Review project and 
the following items were noted: 
 Staff reported  the  OCP/LUB  Review  project  budget  was  reduced  and  the  scope  of  the 
project needs to be revised.  
 A Trustee noted the project charters are important to ensure that staff and the LTC are 
in alignment and the LTC would like sufficient time to review draft project charters. 
 Staff advised the LTC has a Special Meeting scheduled on April 28, 2023 for a Strategic 
Planning Session. 
 Staff  will  provide  draft  project  charters for  the Ganges  Village  Project  and  OCP/LUB 
Review project to the next meeting. 
 
The meeting recessed at 11:15 a.m. for a lunch break and reconvened at 12:02 p.m. 
 
9. TRUSTEE REPORTS 
 
Trustee Patrick presented the following report: 
 Attended  a Financial  Planning Committee  meeting regarding the 2023/24  draft  budget.  Trust 
Council approved the 2023/24 budget;  
 Trustee  Patrick  has  been  appointed  to  a  Financial  Planning  Committee  Working  Group  to 
develop process for a multi-year corporate plan; 
 Attended BC  Gentle  Density  Network  Infill  Housing  webinar. A  Land  Development  Economics 
for Gentle Density Development webinar will be held on March 29, 2023.  
 Attended a Saanich Inlet Roundtable meeting; 
 Attended  a  Salt  Spring  Transition Wildfire  Resiliency  Management workshop  on  February  27, 
2023 regarding forest practices to improve the health of forests and reduce wildfire risk; 
 Attended a  Salt  Spring  Island Agriculture  Alliance  Annual  General  Meeting and  food  security 
workshop. Trustee Patrick advised the LTC met with the  agriculture community on a quarterly 
basis last term and expressed support to continue to meet regularly; 
 Attended Trust Council in Nanaimo on March 7-9, 2023; 
 Attended a Sothern Gulf Islands Forum meeting at MLA Adam Olsen’s office; 
 The  Rural  Island  Economic  Partnership  is  hosting  a  housing  forum,  April  25-27,  2023  on 
Gabriola Island. Trustee Patrick will host a panel discussion regarding lessons learned and what 
needs to change to facilitate housing on Rural Islands. 
 
Trustee Harris reported he attended Trust Council in Nanaimo on March 7-9, 2023 and noted Trust 
Council rescinded the request for tree cutting authority. Trustee Harris toured Ganges Harbour this 
week and noted serious concerns in the harbour that need to be addressed. 
 
10. CHAIR'S REPORT  
 
Chair Peterson presented the following report: 
 Attended a Galiano Island Local Trust Committee meeting; 
 Attended Trust  Council  in  Nanaimo  on  March  7-9,  2023.  Highlights  included  approval  of  the 
2023/24 budget, Trust Council will seek a third party independent review of bylaw enforcement 
practices; Trust Council appointed a representative to the Department of Fisheries and Oceans 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 6 
March 16, 2023 
  
(DFO) Aquaculture  Advisory  Committee, and the  Islands  Trust Policy  Statement  Amendment 
project  was  advanced  with  a  reduced  budget  that includes  a  6-month  public  engagement 
process. 
 
10. CRD DIRECTOR'S REPORT  
 
 CRD Director Holman presented the following report: 
 The CRD Board has approved the 2023 budget that includes  a 5.6% increase to the Salt Spring 
Island Electoral Area tax base; 
 BC  Transit  has  increased  fees  and  Salt  Spring  Island  is receiving  replacement  buses  in  April 
2023; 
 The Province announced a Growing Communities Fund for Regional Districts, similar to gas tax 
funding to address the demands of infrastructure needs; 
 BC Housing is hosting a Drake Road supportive housing project open house event on March 16, 
2023 at 4:00 p.m. at the Lions Hall; 
 The  Ganges  Harbourwalk  Request  for Proposals (RFP) has  been  issued  for  detailed  designs  for 
the Harbourwalk project; 
 Director  Holman  continues to  work  with the Dragonfly  Affordable  Housing  project  regarding 
development of a CRD water utility for the project; 
 The  Nature  Conservancy of  Canada completed  fundraising  for the acquisition of  a  400-acre 
property on Reginald Hill; 
 The CRD is seeking public input as part of a twenty-year master plan for Portlock Park. The Salt 
Spring Island Parks and Recreation Commission is looking into moving the Portlock Park tennis 
courts to the Rainbow Road Indoor Pool property and reconfiguring the Portlock  Park track  to 
make room for baseball fields; 
 The Local Community Commission (LCC) election will be held on May 27, 2023. 
 
12. CORRESPONDENCE 
 
12.1  R. Tarasoff to LTC - Dated February 9, 2023 - Concerning funding for SSIWPA    
 
 The correspondence item was received. 
 
12.2  F. Attorp to MOTI - Dated March 3, 2023 - Concerning the Vortex Tourism Resort    
 
 The correspondence item was received. 
 
12.3  SS LTC to Rogers - Dated February 14, 2023 - Concerning the letter sent to Rogers - CREST 
on behalf of Chair Peterson    
 
 The correspondence item was received. 
 
12.4  Rogers to LTC - Dated February 27, 2023 - Concerning Rogers' response to the letter sent 
on February 14, 2023    
 
 The correspondence item was received. 
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 7 
March 16, 2023 
  
12.5 J.  Clark  to  LTC - Dated  March  7,  2023 - Concerning  current  work  being  conducted  at  the 
Rogers-CREST Channel Ridge Tower site    
 
 The correspondence item was received. 
 
12.6 O.  McOuat  to  LTC - Dated  March  7,  2023 - Concerning  current  work  being  conducted  at 
the Rogers-CREST Channel Ridge Tower Site    
 
 The correspondence item was received. 
 
12.7  A. Schoen to LTC - Dated March 8, 2023 - Concerning current work being conducted at the 
Rogers-CREST Channel Ridge Tower Site    
 
 The correspondence item was received. 
 
12.8  D. Miller to LTC - Dated March 8, 2023 - Concerning current work being conducted at the 
Rogers-CREST Channel Ridge Tower Site   
 
 The correspondence item was received.  
 
12.9  D.  Pattison  to  LTC - Dated  March  8,  2023 - Concerning  current  work  being  conducted  at 
the Rogers-CREST Channel Ridge Tower Site   
 
 The correspondence item was received.  
 
12.10  D. Wilson to LTC - Dated March 8, 2023 - Concerning current work being conducted at the 
Rogers-CREST Channel Ridge Tower Site  
 
 The correspondence item was received.   
 
12.11  Rogers to RPM Hutton - Dated March 8, 2023 - Concerning current work being conducted 
at the Rogers-CREST Channel Ridge Tower Site   
 
 The correspondence item was received. 
 
13. DELEGATIONS 
 
 13.1  M. Leichter - concerning next steps for Ganges planning 
 
Maxine Leichter spoke  to her delegation letter dated March 16, 2023 regarding next  steps 
for Ganges Planning. 
 
 13.2  Island Pathways - concerning provincial funding for the Salish Sea Trail Network 
 
Robin  Jenkinson  reported  Islands  Trust  has  received a $25,000 BC  Active  Transportation 
Grant for  the  Salish  Sea  Trail  Network project and  requires  an  agreement  with  Island 
Pathways. It was noted this would be considered at item 16.1.2. 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 8 
March 16, 2023 
  
14. TOWN HALL AND QUESTIONS 
 
Chair Peterson opened the Town Hall at 12:25 p.m.   
 
Oona  McOuat  spoke  on  behalf of Let’s Connect Salt Spring concerning  the  proposed  Rogers 
Telecommunication  Tower  at Channel  Ridge.  O.  McOuat thanked  Chair  Peterson  for  his  letter  to 
Rogers Communications, thanked Trustee Patrick for her support and expressed concerns regarding 
recent activity at the Channel Ridge site.  
 
Julian  Clark  spoke  on  behalf  of  the Concerned Residents  of  Canvasback  Place  concerning  the 
proposed  Rogers  Telecommunication  Tower  at  Channel  Ridge.  J. Clark  thanked  Chair  Peterson  for 
the  recent  letter  sent  to  Rogers  Communications,  expressed  concerns  regarding recent  activity  at 
the  Channel  Ridge  site  and asked  the  LTC  to  move  forward  with  a  legal  injunction.  J.  Clarke 
circulated   the   following   documents   to   the   LTC: a template   letter   addressed   to   Rogers 
Telecommunications  dated  March 16, 2023; a template  letter  addressed  to  ISED  regarding  Rogers 
Tower Proposal  on  Channel  Ridge;  and  a template  letter  addressed  to  Onni  Group. J.  Clarke 
presented a template letter to CRD Director Holman that is addressed to Onni Group. 
 
 SS-2023-20 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee request staff to report back on options to respond 
to  the  Rogers  CREST decision  to  continue  with development  activities  on  the  Channel  Ridge  site 
despite  the LTC rescindment  of  the  concurrence  decision and  in  light  of  the  public  request  for  an 
injunction, including legal advice as necessary. 
CARRIED 
 
Item 16.1.2 - BC  Active  Transportation  Grant was  considered  following  the  Town  Hall  portion  of  the 
meeting. 
 
15. APPLICATIONS AND REFERRALS 
 
15.1. SS-CL-2022.3 - S. Horsburgh, Bayshore Planning - Saanich Inlet 
 
Planner Caproff presented a staff report dated regarding March 3, 2023 regarding a referral 
request for a Commercial General Use Crown Lease in Cowichan Bay. 
 
SS-2023-21 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  receive  the  referral  request  for  a 
Commercial  General  Use  Crown  Lease  application  (Referral  No.  150628182 - 004),  and 
direct  staff  to  respond  to the  referral,  indicating  that  the  interests  of  the Islands  Trust  are 
unaffected by this application. 
CARRIED 
 
16. OTHER BUSINESS 
 
 16.1  New Business  
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 9 
March 16, 2023 
  
  16.1.1  Galiano Island Local Trust Committee Referral of Draft Bylaw Nos. 283 and 284   
 
 A  bylaw  referral  form  dated  February  7,  2023  regarding  Galiano Island  Local 
Trust Committee Referral of Draft Bylaws No. 283 and 284 was presented. 
 
SS-2023-22 
It was MOVED and SECONDED, 
That the Salt  Spring Island Local Trust Committee respond to the Galiano Island 
Local  Trust  Committee  Referral  of  Draft  Bylaws  No. 283  and  284  that  interests 
are  unaffected  although  note  that  the  LTC  suggest  consideration  of  exempting 
Wildfire Resiliency Forest Management Plans. 
CARRIED 
 
  16.1.2  BC Active Transportation Grant   
 
 RPM   Hutton   presented   a   staff   report   dated March   8, 2023   regarding 
background   information,   analysis,   and   recommendations   regarding   how   to 
proceed    with    support    for    a    successful    application    to    the    BC    Active 
Transportation Grant. 
 
SS-2023-23 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee supports community efforts to 
complete  the  Salt Spring  Island  segment  of  the  Salish  Sea  Trail,  and  endorses 
Island Pathways’ application to the BC Active Transportation  Grants  Network 
Planning  stream  to  match  funds  from  the  recently  successful  Federal Active 
Transportation Network Planning Grant to a maximum of $25,000, provided that 
Islands Trust is named as the eligible recipient for the grant. 
CARRIED 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 10 
March 16, 2023 
  
SS-2023-24 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee direct  that  staff  will  not 
disburse  grant  funds  to  Islands Pathways  until  Island  Pathways  enters  into  a 
service contract for a maximum of $25,000 to prepare a Salish Sea Trail Network 
Plan. Details of the contract will require clearer articulation of the services to be 
provided, including: 
a. Provision of a project charter indicating: 
  i.  The purpose, goal, deliverables, schedule and budget of the  
   project. 
ii.  An engagement strategy with the public and other government 
 stakeholders 
iii.  A  strategy  to  engage  the  13  First  Nations  on  whose  traditional 
 and Treaty territory the project lies. 
b.  Assurance  that  no  invoice  will  be  paid  from  the  Islands Trust  until  Island 
 Pathways    has submitted    satisfactory    reporting to the    BC    Active 
 Transportation Grants to enable compensatory disbursement. 
CARRIED 
 
  16.1.3  Draft Bylaw No. 535 - Freedom of Information and Protection of Privacy Bylaw     
 
RPM  Hutton  presented  a Request  for  Decision  dated  March  6,  2023  regarding 
the  new  Freedom  of  Information  and  Protection  of  Privacy  Bylaw  and  Model 
Bylaw to bring the bylaws in line with updated legislation. 
 
SS-2023-25 
It was MOVED and SECONDED, 
That  Salt  Spring  Island  Local Trust Committee Bylaw No. 535, cited as “Salt 
Spring  Island Local  Trust  Committee  Freedom  of  Information  and  Protection  of 
Privacy Bylaw No. 535, 2023” be given first, second and third reading. 
CARRIED 
 
SS-2023-26 
It was MOVED and SECONDED, 
That  the  Salt Spring Island Local Trust Committee Bylaw No. 535, cited as “Salt 
Spring Island  Local  Trust  Committee  Freedom  of  Information  and  Protection  of 
Privacy Bylaw No. 535, 2023” be forwarded to the Secretary of the Islands Trust 
for approval by the Executive Committee.   
CARRIED 
 
 16.2  Special Meetings - Conducting Additional Meetings/Times   
 
RPM  Hutton  presented  a  staff  report  dated  March 9, 2023  regarding  the  availability  of 
resources  and  options  to  allow  the  Salt Spring  Island  Local  Trust  Committee to  conduct 
additional meetings or meeting in the evenings to allow for greater public input. 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 11 
March 16, 2023 
  
SS-2023-27 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee  request  staff  to  organize  future  Salt 
Spring  Island  Local  Trust  Committee  Regular  Business  Agendas  to  place  the  town  hall  and 
delegation  items  at  the  beginning  of  the  agenda,  following  the  call  to  order;  and  remove 
the  public  hearing  and  community  information  meeting  items  to  a  separate  agenda,  as 
necessary  to  commence in  the  afternoon on  the  same  day  as  the  Regular  Meeting,  when 
needed. 
CARRIED 
 
SS-2023-28 
It was MOVED and SECONDED, 
That  the  Salt  Spring Island  Local  Trust  Committee  request  staff to  work  with  the  Chair  to 
determine  time  and  location  to  schedule  four  special  meetings in  the evenings to  conduct 
town hall community information meetings in 2023. 
CARRIED 
 
17. CLOSED MEETING – None 
 
18. UPCOMING MEETINGS 
 
The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled for 9:30 a.m. 
on April 13, 2023 at the SD64 Learning Hub, 122 Rainbow Road. Please see the meeting calendar on 
the  Islands  Trust website  at www.islandstrust.bc.ca for current  meeting  information  and  location. 
 
19. ADJOURNMENT 
 
 By general consent the meeting adjourned at 1:40 p.m. 
 
 
 
_________________________ 
Timothy Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Sarah Shugar, Recorder