Islands Trust Council community information meeting, March 20, 2023

[0:00:00] from that top that's the audio

[0:00:03] Voice 12: from that over there the people that aren't in the room can you

[0:00:08] Voice 12: hear them

[0:00:13] Voice 6: trustee chair elliott i can uh confirm that we are recording and

[0:00:18] Voice 2: yeah i'm just what

[0:00:21] Voice 2: because it's coming out of this

[0:00:22] Voice 10: speaker i'm not clear whether we can because we have something

[0:00:28] Voice 10: we can plug in a computer with and

[0:00:30] Voice 6: it is live streaming okay

[0:00:32] Voice 4: we're just so for the benefit of

[0:00:36] Voice 4: the people who are tuning in from elsewhere we are trying to work with audio equipment to set

[0:00:42] Voice 4: up speakers in the room so that people can better hear so uh i apologize for the delay

[0:00:50] Voice 4: um i'm wondering if that should be plugged into this well

[0:00:54] Voice 10: we can try that but i'm wondering also

[0:00:58] Voice 10: because that's running your the camera audio yeah i'm wondering if this if we plug that in

[0:01:05] Voice 10: We could just test it and see if it cancels it out.

[0:01:08] Voice 10: Is there audio on this side?

[0:01:12] Voice 12: No, unfortunately not.

[0:01:13] Voice 10: We've only got this much room.

[0:01:15] Voice 10: The other thing is, I'm

[0:01:23] Voice 9: going to turn this down just a little bit first.

[0:01:27] Where

[0:01:27] Voice 12: did Dan go?

[0:01:29] Voice 12: He was working.

[0:01:31] Voice 12: Oh, I see.

[0:01:41] Voice 12: Rob,

[0:01:43] Voice 9: can you say something?

[0:01:46] Voice 6: Yes, certainly.

[0:01:47] Voice 6: How does this sound?

[0:01:49] Voice 6: Is it working at all?

[0:01:50] Voice 10: Is it working at all?

[0:01:51] Voice 10: I'm nothing out of here.

[0:01:52] Voice 10: Okay.

[0:01:52] Voice 10: so i think that's because this is probably slaving the audio direct to that so we might

[0:01:59] Voice 10: not need to try another computer to make that work all right

[0:02:03] Voice 10: down again are either of you on the zoom

[0:02:08] Voice 10: okay one of

[0:02:10] Voice 4: us can it's connected to the other speaker it's not connected

[0:02:13] Voice 10: i don't have a zoom

[0:02:14] Voice 10: link but i can i mean i'm nice and close can someone send me the zoom link and i'll

[0:02:18] Voice 10: right we just asked for this one okay rob

[0:02:21] Voice 6: do you have

[0:02:22] Voice 10: the zoom link

[0:02:22] Voice 6: zoom link yes of course

[0:02:25] Voice 6: who are we sharing it with

[0:02:26] Voice 10: uh trustee peterson please of

[0:02:29] Voice 6: course enter it to me as well if you can

[0:02:36] Voice 10: and we'll see

[0:02:37] Voice 10: as i said earlier this is our beta test this

[0:02:42] Voice 9: is a fun one

[0:02:43] Voice 10: so hopefully we'll get

[0:02:44] Voice 10: this all work you see you guys can hear the people phoning in i have a question

[0:02:50] Voice 14: they're all being paid for by the main body of the island's trust we're

[0:02:55] Voice 10: not we're not entirely

[0:02:57] Voice 10: clear this the camera belongs to island's trust these belong to um uh the health center so what's

[0:03:07] Voice 10: probably gonna happen and i was talking to ian about this this morning is we'll have to the

[0:03:11] Voice 10: health center will have to figure out what's a reasonable rate for us to pay to use their

[0:03:17] Voice 10: equipment and that's the immediate solution without island stress buying more equipment

[0:03:22] Voice 10: yeah so

[0:03:23] Voice 10: we're going to try this out to see what what the health center wants to charge us to use

[0:03:29] Voice 10: this until we can figure out you know the thrust of

[0:03:31] Voice 14: my question was uh it's my feeling that the

[0:03:35] Voice 14: expense of this sort of thing should be on the main budget not on the individual trust committee

[0:03:40] Voice 14: No,

[0:03:40] Voice 4: they're on the local test committee budgets.

[0:03:43] Voice 14: I'm hoping that that's what we're after.

[0:03:44] Voice 4: Wow.

[0:03:45] Voice 4: It

[0:03:45] Voice 14: should be a policy of the Islands Trust.

[0:03:48] Voice 4: The policy of the Islands Trust?

[0:03:50] Voice 4: I

[0:03:50] Voice 14: guess it will be in September.

[0:03:51] Voice 4: We'll have that conversation.

[0:03:53] Voice 14: Can you try speaking?

[0:03:57] Voice 6: Speaking again.

[0:03:58] Voice 6: Yes.

[0:03:59] Voice 6: How does that sound?

[0:04:00] Voice 6: Are you getting it anywhere?

[0:04:02] Voice 2: No.

[0:04:03] Voice 2: No, try again.

[0:04:05] Voice 6: Hello.

[0:04:05] Voice 6: Now we're going to get some feedback, potentially, but here you are.

[0:04:09] Voice 10: We're done.

[0:04:11] Voice 10: Okay, this could be problematic. We might have to pick one or the other.

[0:04:19] Voice 4: We have to use that camera because that's what's broadcasting.

[0:04:22] Voice 10: So what we're going to do is we're just, because I think the tech guys in Victoria can help us solve this issue, but I don't think they can do it at this moment.

[0:04:33] Voice 10: So I think what we're going to have to do is we're going to have to have the phone and audio come out of this today.

[0:04:38] Voice 10: day and then us in the room will come out of these speakers and then we'll we'll get us here

[0:04:44] Voice 10: turn it way down so we can get up check

[0:04:47] Voice 4: check check

[0:04:48] Voice 8: hello check

[0:04:49] Voice 4: check check check can you hear

[0:04:52] Voice 4: us in the room a little bit better yes is that better yes okay okay so that's how we're going

[0:04:59] Voice 4: to do this yeah we're going to share a microphone um the planners have a microphone and there's

[0:05:06] Voice 4: There's a mic up here for town hall, it's going to be a bit weird talking to the mic.

[0:05:14] Voice 4: My only question is I don't, the updated agenda package doesn't have 12.1.2, it's right here.

[0:05:24] Voice 4: The agenda, well I do have that, it just doesn't know that, that's fine.

[0:05:29] Voice 4: Okay, we're five minutes, seven minutes behind schedule, so is everyone comfortable with getting started?

[0:05:37] Voice 12: Yes?

[0:05:39] Voice 4: Hello everyone, good morning, and thank you for coming to the second Luskiti LTC meeting of 2023 on Hoyete Luskiti.

[0:05:53] Voice 4: we'd like to begin by acknowledging that the land on which we gather is within the traditional

[0:05:58] Voice 4: territory of the Coast Salish peoples of Qualicum, Tlana'as, Tlayaman peoples. On these lands and

[0:06:06] Voice 4: waters the Islands Trust and the Hoyete Island is located. The Luskegee Island Local Trust Committee

[0:06:12] Voice 4: is committed to reconciliation and the acknowledgement of Indigenous place and history.

[0:06:18] Voice 4: Your local trustees are Makayla Laroni, who is ill today at home, but she is bravely Skyping

[0:06:29] Voice 4: in, so we'll be able to hear her via the microphone and the camera, so she's able to participate

[0:06:37] Voice 4: that way.

[0:06:38] Voice 4: Thank you so much, Makayla, and I hope you're feeling a little bit better.

[0:06:41] Voice 4: and Tim Peterson and our minute taker is Catherine Vogt. Hello. Hi Catherine. Hi. Hi. My name is Toby.

[0:06:56] Voice 12: Hello.

[0:06:56] Voice 4: We can hear you Catherine. Thank you. Great. Okay great. I'm elected on Gabriela Island

[0:07:04] Voice 4: And we've got planners with us today, our senior planner, Sonia Zupanek, most of you are familiar with, and joined by Stephen Baha.

[0:07:15] Voice 4: Sorry, just had a gap.

[0:07:17] Voice 12: And

[0:07:17] Voice 4: Stephen's going to be, are you taking over the local planning duties for Luskewee?

[0:07:24] Voice 4: Okay, so we're sort of seeing a transition of planner knowledge in real time.

[0:07:30] Voice 4: So this meeting is being recorded and live streamed for viewing and will be available about five days afterwards.

[0:07:37] Voice 4: I just want to remind everyone, we have a protocol and workplace policy in place. This is a workplace, this is the business meeting of your local trust committee. So when you speak in town hall, you're addressing your trustees. Okay, not planners.

[0:07:54] Voice 4: If you could put your hand up ahead of time before town hall that'll give us an idea of how many people want to speak and usually we have what 10 minutes, a lot into that.

[0:08:03] Voice 4: So two to three minutes per person, be great. Try to ask us questions that are directly related to the agenda or speak to items on the agenda.

[0:08:12] Voice 4: If we have applications that we're dealing with the applicants can speak to those at that time.

[0:08:18] Voice 4: but members of the public town hall is the time for you to speak up

[0:08:22] Voice 4: in public comments so that'll be about 11 25 if we're on schedule um please keep your comments

[0:08:28] Voice 4: respectful um address your committee uh not personal people and we'll just work with each

[0:08:38] Voice 4: other the best way we can so we've got an agenda before us today calling the meeting to order at

[0:08:45] Voice 4: 11 10 do we have any items to add to the agenda yes uh

[0:08:51] Voice 10: yes i have uh i sent this out via email

[0:08:55] Voice 10: earlier but i'd like to add an item consideration of the lpc uh sending a letter to tell us

[0:09:02] Voice 10: concerning local telephone service or lack thereof okay

[0:09:07] Voice 12: so let's put that into new business okay

[0:09:15] Voice 12: Okay, right. You have a 12.2. Okay,

[0:09:22] Voice 8: 12.3. Okay. All right, 12.2 is the intended number.

[0:09:27] Voice 4: So that's great. And there is an updated package available online, but I'll note that it doesn't,

[0:09:38] Voice 4: for me anyways, it

[0:09:39] Voice 4: doesn't have 12.2. And so we have a new edition of a protocol agreement

[0:09:46] Voice 4: that has been added as a late item for the trust local trustees to consider protocol

[0:09:54] Voice 4: agreements on alice first nation um is there any uh sorry rising report um so the i believe

[0:10:09] Voice 4: we reported on the um in camera oh yes can we approve the agenda as amended all those

[0:10:17] Voice 4: in favor thank you too but kyla are you comfortable putting up your digital hand for um for votes

[0:10:24] Voice 4: there trustee roni i'm not sure she's

[0:10:29] Voice 7: hi sorry it wouldn't unmute um yes i am and i'm not doing

[0:10:32] Voice 7: video because i'm blowing my nose so often it just would be gross so um yeah okay

[0:10:37] Voice 4: so if you put up

[0:10:39] Voice 4: your hand for votes i'll try to call it out in a good time so that you can respond to these

[0:10:46] Voice 4: important things thanks for reminding me um rising report um i don't believe we had anything other

[0:10:52] Voice 4: than the announcement of the apc appointments which we did announce the last whiskey meeting

[0:10:58] Voice 4: did we not yeah um so reports um trustees do you want to update us

[0:11:08] Voice 10: on local business matters

[0:11:11] Voice 10: i'll go first um so as chair elliott noted we have a uh draft protocol agreement with us

[0:11:19] Voice 10: uh in front of us today uh if the local trust committee approves it we'll then go to the

[0:11:25] Voice 10: executive committee and then uh finally next week it will go to a special meeting of trust council

[0:11:32] Voice 10: who is the actual approving body for protocol agreements this is the first um new protocol

[0:11:39] Voice 10: call agreement in many years between islands trust and first nation so i think this is this is great

[0:11:45] Voice 10: and in terms of the local trust committee this is also good news because we did delay our ocp

[0:11:51] Voice 10: project quite some time in an effort to establish a relationship with nanas

[0:11:58] Voice 10: who have some concerns about some of the content in our ocp so this will finally mean that we're

[0:12:04] Voice 10: going to we're going to establish a working group with them we'll be able to sit down and talk about

[0:12:09] Voice 10: their concerns so this is a really positive step um forward in lots of ways very happy about that

[0:12:16] Voice 10: um i think that i'll leave the talus part till we get there uh i think in terms of well i guess

[0:12:30] Voice 10: the other thing to mention uh for people that are joining us online or watching the recording later

[0:12:35] Voice 10: is we're doing a little beta testing on an audio system

[0:12:38] Voice 10: in the room here to help make it easier to hear

[0:12:43] Voice 10: for anyone that might have some difficulty with that.

[0:12:46] Voice 10: And so this is a start

[0:12:49] Voice 10: and hopefully we'll improve it as we go.

[0:12:52] Voice 10: And we might even be the first local trust committee

[0:12:55] Voice 10: that's pioneering this in respect of accessibility,

[0:12:59] Voice 10: accessibility, which is in line with the problem of what the province of BC is asking us. So

[0:13:05] Voice 10: I'm going to leave it at that, pass

[0:13:08] Voice 8: it back to the Chair.

[0:13:11] Voice 4: Trustee Larone, do you feel able to give a report or is there anything you want to update

[0:13:16] Voice 4: us

[0:13:16] Voice 7: with? Sorry, getting it all set up here. I don't

[0:13:25] Voice 7: have a lot to add, but I just wanted to thank Sue Ashcroft. I'm not sure if she's there

[0:13:30] Voice 7: for really pushing to get this accessibility thing happening um i'm not sure if we would

[0:13:35] Voice 7: have got to it without her so that's fantastic um i'm just trying to think here i've been away

[0:13:41] Voice 7: a lot doing other trust stuff not lusketeer focused so i'm pretty excited that we're going

[0:13:45] Voice 7: to be working on some lusketeer stuff today

[0:13:50] Voice 4: excellent and thank you so

[0:13:53] Voice 4: much for trying to

[0:13:55] Voice 4: work in spite of being sick your dedication to community is always amazing um so for my report

[0:14:04] Voice 4: uh i'm looking forward to a few gatherings that may be of interest to the northern gulf islands

[0:14:11] Voice 4: the rural islands economic partnership forum is happening april 25th and 27th to 27th on gayro

[0:14:20] Voice 4: island um and there's going to be a housing focused panel there um focused on rural uh

[0:14:27] Voice 4: island housing solutions so i'm really excited to be part of that forum um another housing focused

[0:14:33] Voice 4: uh forum is the housing summit that the union of bc municipalities is um is convening in early

[0:14:44] Voice 4: April and executive committee has put forward five spots so we're going to be sending some

[0:14:53] Voice 4: trustees to that and I believe the Liskiti or I'm sorry Salt Spring Island trustee is also sending

[0:15:01] Voice 4: a trustee there so we really want to have a voice at the UBCM table to ensure that the rural

[0:15:07] Voice 4: islands are considered in housing solutions so as the province is gearing towards helping

[0:15:14] Voice 4: municipalities meet their targets for housing we want to make sure that there's tailored solutions

[0:15:20] Voice 4: for um for the audience as well so that's about all i have to report um it's been a busy time

[0:15:29] Voice 4: we just finished trust council wrapped up three days march 6th 7th and 8th and uh passed a budget

[0:15:36] Voice 4: which i'm sure those of you who follow island's trust business would have received a mail out

[0:15:40] Voice 4: and um there is a 2.05 tax percent tax increase um and i know that financial planning committee

[0:15:52] Voice 4: worked very hard to keep everything um malleable and uh and still get the work done that we need

[0:15:58] Voice 4: need to do at the honours trust so it was um it was a good meeting i well tim you were there it

[0:16:06] Voice 4: was it was fun it was good to meet in person and i think as this um group of trustees learns to

[0:16:13] Voice 4: work together and we're bringing all of our perspectives from the different islands um we've

[0:16:18] Voice 4: decided that meeting in person is really important for the first year so this is all the advice of

[0:16:23] Voice 4: some trustees who've been around a long time so we want to really restore the fabric of

[0:16:27] Voice 4: of collaborative working together.

[0:16:30] Voice 4: So that's about it for me.

[0:16:33] Voice 4: I noticed we've got the area director, Andrew Fall online.

[0:16:40] Voice 4: Thank you for jumping in.

[0:16:42] Voice 4: Are you able to give a report?

[0:16:43] Voice 1: Yes, chair, is my audio okay?

[0:16:47] Voice 4: You sound great.

[0:16:48] Voice 1: Okay, thanks.

[0:16:50] Voice 1: The regional district adopted its budget

[0:16:53] Voice 1: like the Honest Trust did, we did ours.

[0:16:55] Voice 1: we were able to finalize ours in February it was a tough year for the budget just because of high

[0:17:00] Voice 1: inflation and other issues one of the items the most changes are for our fire department which

[0:17:06] Voice 1: is actually our biggest regional service so the fire department is approximately half of all the

[0:17:11] Voice 1: service we get from the regional district we the the regional board adopted a new honorarium policy

[0:17:17] Voice 1: for the fire departments for all the fire departments for regional fire departments so

[0:17:22] Voice 1: So that will be rolled out this year. And it's actually increases some of the honorarium stipends for first responders and firefighters.

[0:17:31] Voice 1: We the regional district is partnering with Pete's Lake Water User Society.

[0:17:36] Voice 1: So for some water tanks downtown and that worked really well.

[0:17:40] Voice 1: Pete's Lake approached the regional district offering a cost sharing about 50 50 for some water tanks.

[0:17:47] Voice 1: And that received support of the regional district through our fire department service.

[0:17:51] Voice 1: service so that'll be a couple tanks uh right near to the judith fisher center there which will help

[0:17:56] Voice 1: improve safety especially in the dry season if pete's lake is low the regional district was

[0:18:02] Voice 1: successful in obtaining a community emergency funding from the udcm community emergency

[0:18:09] Voice 1: preparation fund of about twenty eight thousand dollars for for some fire equipment and portable

[0:18:14] Voice 1: generators that's great because that adds on you know that's dollars we don't have to tax for

[0:18:19] Voice 1: last week we had our meeting uh the regional district and local trust committee meeting which

[0:18:24] Voice 1: was really good we the meeting was uh kind of intense and uh about an hour and a half and we

[0:18:30] Voice 1: talked about a lot of issues which was good uh and the recently i guess it was the last last month

[0:18:37] Voice 1: the board the regional board adopted a new code of conduct policy so you know there's been more

[0:18:41] Voice 1: and more discussion about that we had a code of conduct policy a board code of conduct and it

[0:18:47] Voice 1: It wasn't great.

[0:18:48] Voice 1: It was not bad.

[0:18:49] Voice 1: It was a good start.

[0:18:50] Voice 1: But, you know, now with experience, you use it and then you realize you need to review it.

[0:18:54] Voice 1: So we reviewed, did a full review, did a big expansion.

[0:18:57] Voice 1: And it's going to be finalized coming up following legal review.

[0:19:01] Voice 1: So we've basically endorsed it in principle.

[0:19:04] Voice 1: And, you know, regarding TELUS, I continue to hear from people who experience chronic or new issues.

[0:19:09] Voice 1: So I really look forward to seeing what the decision and the discussion is on that topic.

[0:19:15] Voice 1: and i'll close with saying i hope trustee laroni feels better very soon thank you thank you

[0:19:23] Voice 4: director fall uh always a great report and always good to hear from you so yes trustee

[0:19:28] Voice 10: um sorry

[0:19:30] Voice 10: chair with your indulgence uh there was an item that i forgot to bring as new business which was

[0:19:37] Voice 10: is the uh request to uh the cao to write a letter to the the nymo uh regional manager for moti

[0:19:46] Voice 10: uh concerning next steps on barge ramp and of course

[0:19:52] Voice 8: i was meant to put that under new business

[0:19:53] Voice 8: as well oh

[0:19:55] Voice 4: okay right

[0:19:56] Voice 8: i i i will prepare a motion before we get there

[0:20:02] Voice 12: okay

[0:20:05] Voice 10: apologies so

[0:20:06] Voice 10: you're willing to accept that addition that'd be great

[0:20:10] Voice 4: so just for the minute taker we're adding

[0:20:12] Voice 4: 12.4 uh new business a uh request of the ceo reid bartram from trustee peterson thanks for

[0:20:21] Voice 4: remembering that it was a good protocol meeting uh so now we'll come to the uh time for public

[0:20:28] Voice 4: comments um this is when the public can speak to issues in your community inform us of your

[0:20:35] Voice 4: perspective and what we need to know to make our decisions so please direct comments to the ltc

[0:20:41] Voice 4: not to the audience or staff speak to the issues at hand and not to other individuals

[0:20:47] Voice 4: and be clear concise and respectful so if we can keep it to three minutes that would be great

[0:20:53] Voice 4: is there anybody who wishes to speak yes all right can we just have a show of hands first one

[0:20:59] Voice 4: to just two people okay so there's a microphone here sir if you can come up and and use that

[0:21:06] Voice 4: and please state your name for the minute taker thank you

[0:21:12] Voice 10: does

[0:21:14] Voice 13: it allow me to sit or should i

[0:21:15] Voice 13: you can sit you

[0:21:17] Voice 10: should have a long cord there i think

[0:21:22] Voice 13: hi my name is dave and i have a few questions um just let me do it's not coming through

[0:21:30] Voice 13: yeah that's better

[0:21:31] Voice 13: okay um i just wanted to point out on page 29 of the agenda package

[0:21:38] Voice 13: is the ltc meeting expenses and uh when my minute taking contract was not renewed

[0:21:45] Voice 13: part of the justification for the termination of an on-island job was that it was going to save

[0:21:51] Voice 13: the island's trust money however you can see for yourself that after today's meeting um the ltc

[0:21:59] Voice 13: meeting expenses will be almost double what was budgeted and not as much lower than it would have

[0:22:06] Voice 13: been if the November LTC meeting had not been cancelled. So I'd like to ask the LTC to reinstate

[0:22:15] Voice 13: this on-island job but I also observe that in your latest budget that was just passed that you

[0:22:22] Voice 13: mentioned it included a million dollars for new staff positions and I understand one of them will

[0:22:29] Voice 13: we'll eliminate contract minute takers completely.

[0:22:32] Voice 13: So I don't know how realistic it is

[0:22:35] Voice 13: to ask you to reinstate an online job, but there it is.

[0:22:42] Voice 13: Would trustees have anything to say to that request

[0:22:46] Voice 13: with those observations?

[0:22:54] Voice 10: So Dave, I'm not entirely sure how that's gonna roll out,

[0:22:58] Voice 10: but there was a new uh not a meeting administrator meeting facilitator position

[0:23:07] Voice 10: um funded by trust council and i believe that it's anticipated that that will cover

[0:23:16] Voice 10: uh minute taking but not all of it so there are going to be it's kind of unclear how it's

[0:23:24] Voice 10: all going to play out because we haven't actually started doing that yet um so that's a very

[0:23:31] Voice 10: unhelpful answer and i'm sorry i can't be more clear but you're right there is a new position

[0:23:35] Voice 10: it is anticipated we'll capture a fair amount of that but it's not clear where and it's pretty

[0:23:42] Voice 10: clear it won't be all of it

[0:23:42] Voice 4: yeah and that was approved um for a period of one year so this is

[0:23:49] Voice 4: is not a full-time equivalent position so it is a testing phase to find out how much we're going to

[0:23:56] Voice 4: need that facilitator right now i believe our staff is currently covering the equivalent of

[0:24:03] Voice 4: one full-time position so their work they're they're being taken away from other work to do

[0:24:10] Voice 4: this meeting facilitation and so regardless of whether that person does minute taking or the

[0:24:16] Voice 4: media facilitation is the main bulk of the job that work is already being covered by the trust

[0:24:21] Voice 4: um i just wanted to correct i don't believe a million dollars in new staff positions was

[0:24:27] Voice 4: approved so for the public record that there was two full-time equivalent staff salaries approved

[0:24:34] Voice 4: up to i think 79 000 for one mid-level meeting administrator uh sorry um administrative

[0:24:42] Voice 4: administrative mid-level administrative role staff person for that the role has already has

[0:24:53] Voice 4: is still being filled but that's not a new budget item and uh there was a hundred thousand dollar

[0:25:00] Voice 4: budget or less than that ninety seven thousand for a finance manager for a long list of jobs

[0:25:07] Voice 4: that there are director of administrative services is currently doing so no a million

[0:25:12] Voice 4: dollars for new staff has not ever been approved you would know about it well

[0:25:17] Voice 13: thank you thank you

[0:25:18] Voice 13: for all of the clarifications uh especially that there is hope for on island work again

[0:25:24] Voice 13: i can assure you i won't be applying so you can feel confident in advertising that position on

[0:25:30] Voice 13: island um in terms of the million dollars um according to your uh agenda package for the

[0:25:39] Voice 13: the march 7th 8th 9th meeting staff prepared a report and you're correct i misrepresented that

[0:25:48] Voice 13: million dollars it says an increase in staff salaries and wages of a million dollars so

[0:25:57] Voice 4: this is something that is ruled by the province and a bcgu union agreement and so this increase

[0:26:06] Voice 4: increase in salaries as we have no control over that so that was one of the largest parts of this

[0:26:13] Voice 4: budget increase that we were grappling with how do we continue supporting programming and Island

[0:26:20] Voice 4: planning but this is an increase that was just it's a provincial agreement we had no control over

[0:26:26] Voice 4: it so

[0:26:27] Voice 13: you're suggesting that most of that million dollars is out of your control it

[0:26:32] Voice 4: is it's ruled by

[0:26:35] Voice 4: a union collective agreement oh

[0:26:37] Voice 13: yeah i can fully understand that can i fully support that i'm

[0:26:41] Voice 13: suggesting that most of that million dollars is not due to uh contractual obligations well do you

[0:26:48] Voice 4: like to speak to our director of administrative services to trigger the report sure that's fine

[0:26:54] Voice 4: that's that's the best of that i know yeah

[0:26:56] Voice 10: that's awesome thank you okay yeah yeah i'll just add

[0:27:00] Voice 10: that was briefly alluded to the but the bcgu um union and the province agreed to a i think it

[0:27:08] Voice 10: was a 6.5 percent wage increase exactly is it okay okay i've

[0:27:13] Voice 9: got the numbers right bottom

[0:27:15] Voice 10: of 6.5

[0:27:16] Voice 10: anyway for sure our administrator she's the number person and she knows them and she won't say she

[0:27:23] Voice 10: doesn't know or can't remember for sure because she knows but that so that

[0:27:27] Voice 10: was a pretty big chunk

[0:27:28] Voice 10: if you go a wage increase all across staff unionized staff and and trustee ellen is right

[0:27:36] Voice 10: that's not something trust council has control over those negotiations no

[0:27:40] Voice 13: fair enough thank you

[0:27:41] Voice 13: for the clarification um i also have a question uh ironically enough i received my rejection letter

[0:27:48] Voice 13: for my application to the advisory planning commission this morning literally um we can't

[0:27:54] Voice 4: speak to matters that were decided on camera so just so you know um

[0:27:58] Voice 13: that's okay as i mentioned

[0:28:02] Voice 13: i'm a former meditator so i'm very aware of your limitations um i submitted my application on

[0:28:10] Voice 13: august 5th of 2022 and i resented on december 8th and i have an email from an administrative

[0:28:18] Voice 13: staff member that confirmed that my previous application was still on file so I'm just

[0:28:24] Voice 13: wondering if it can be confirmed that my application was considered for the advisory planning commission

[0:28:31] Voice 13: I

[0:28:35] Voice 12: can confirm that all the applications that were in the system were considered okay

[0:28:43] Voice 13: and I'd also like to ask if trustees were provided with a list of those applicants from staff

[0:28:53] Voice 4: again i can't speak to what happens in an in-camera meeting but staff has been very

[0:28:59] Voice 4: diligent and they don't i can confirm that we've got some i'm not i

[0:29:08] Voice 4: really i can't go back and

[0:29:10] Voice 4: forth about this this is the personnel matter and it's probably not best to speak to it in town hall

[0:29:15] Voice 4: so perhaps he could speak to us privately after okay

[0:29:18] Voice 13: it's i'm not asking for any camera information

[0:29:21] Voice 13: i'm not asking for any debates or reasons or anything that you discussed in camera i'm asking

[0:29:27] Voice 13: for information that is in the public domain that happened prior to the meeting so what's

[0:29:34] Voice 13: your

[0:29:34] Voice 4: question again so

[0:29:36] Voice 13: did staff provide trustees with a list of applicants yes

[0:29:40] Voice 4: of course they did

[0:29:40] Voice 4: okay

[0:29:41] Voice 13: so yeah i don't know

[0:29:49] Voice 10: public domain but i don't believe the list of applicants i don't think that's in the public

[0:29:55] Voice 10: domain yeah

[0:29:56] Voice 13: okay so trustees you didn't know

[0:30:00] Voice 13: had applied until the meeting itself our

[0:30:04] Voice 4: process is that

[0:30:07] i

[0:30:08] Voice 13: would find that a bit disturbing because then you wouldn't have much time to actually consider

[0:30:13] Voice 13: the album the

[0:30:14] Voice 4: package through the chair the agenda package is prepared in advance yeah camera so the

[0:30:19] Voice 4: same as these agenda packages so you would have had notice yeah unless

[0:30:23] Voice 3: you got the agenda package

[0:30:24] Voice 3: yeah

[0:30:24] Voice 4: same as everybody had a good amount of time to consider the applicants yeah okay and there

[0:30:29] Voice 12: was

[0:30:30] Voice 4: no surprises okay great thank you um sir we've gone on quite a bit is there going to be

[0:30:36] Voice 4: more back and forth or can we turn to the other members of the community

[0:30:39] Voice 13: just about finished cool

[0:30:41] Voice 4: thank

[0:30:42] Voice 13: you um i just want to point out that never before has that ltc the whiskey ltc

[0:30:49] Voice 13: excluded even one applicant from the advisory planning commission never in the history um

[0:30:57] Voice 13: bylaw 96 your bylaw stipulates that the apc may have up to nine members

[0:31:03] Voice 13: it currently has six so that means that one-third of the apc is vacant

[0:31:09] Voice 13: could you explain what the role of the apc is from your perspective as a trustee

[0:31:17] Voice 13: like literally just describe why why have an apc what's the point

[0:31:23] Voice 4: apcs are struck from my

[0:31:26] Voice 4: understanding and staff you can help me if i'm a speak here to support the decision-making process

[0:31:33] Voice 4: of the local trustees the trustees hold the responsibility for the business of the

[0:31:38] Voice 4: local trust committee and the apc gets referrals from the local trustees on matters that they would

[0:31:45] Voice 4: like to receive broader input on so different apcs can be struck for different purposes

[0:31:51] Voice 4: and it is up to the discretion of your local trustees how that they are constituted

[0:31:56] Voice 4: for what purpose and what matters they refer to the APCs.

[0:32:00] Voice 4: Sure, thank you.

[0:32:01] Voice 13: So you're looking for broader input

[0:32:03] Voice 13: than what you would normally get.

[0:32:05] Voice 13: It

[0:32:06] Voice 4: entirely depends on the local trust body

[0:32:08] Voice 4: what advice they need from the community

[0:32:10] Voice 4: and how they reach out.

[0:32:12] Voice 4: It's at their discretion.

[0:32:14] Voice 4: Okay, but

[0:32:15] Voice 13: that's the role that you're describing

[0:32:18] Voice 13: the APC fulfilling is to try to provide

[0:32:21] Voice 13: a broader perspective to the local trust committee

[0:32:24] Voice 13: for community consultation i

[0:32:27] Voice 4: believe i've answered

[0:32:28] Voice 13: your question i'm just confirming

[0:32:30] Voice 13: did i get did

[0:32:31] Voice 4: i do you want to add anything i

[0:32:34] Voice 13: think you've covered it

[0:32:38] Voice 13: excellent um so i have one other question because there's so many people that ran

[0:32:44] Voice 13: in the recent election here i'm just wondering i have my assessment of that election was that

[0:32:54] Voice 13: it was a clean positive and as a result a very unifying process on island and um i'm just

[0:33:03] Voice 13: wondering if well first of all a quick opportunity because there's sir i

[0:33:08] Voice 4: think this is going beyond

[0:33:09] Voice 4: the business the ltc um if you want

[0:33:12] Voice 13: to speak to

[0:33:13] Voice 4: are you i really think we're going beyond

[0:33:19] Voice 4: on what we can

[0:33:20] Voice 13: answer to in this meeting.

[0:33:24] Voice 13: Sure, but my point is,

[0:33:26] Voice 13: by excluding members from the APC

[0:33:30] Voice 13: with vacancies on the agency,

[0:33:33] Voice 13: would you not agree that that's dividing the meeting?

[0:33:36] Voice 4: I cannot speak to that, I'm sorry.

[0:33:39] Voice 4: Sure, okay.

[0:33:40] Voice 4: So we have to move on.

[0:33:41] Voice 13: Sure, I can-

[0:33:43] Voice 13: You

[0:33:43] Voice 4: can email us your questions

[0:33:44] Voice 4: and I'd be happy to answer them.

[0:33:46] Voice 13: Well, on this agenda that

[0:33:48] Voice 4: you have-

[0:33:49] Voice 4: we need to move on

[0:33:49] Voice 13: that's fine can i i'll go after the next speaker again i have a short

[0:33:53] Voice 13: question thank

[0:33:54] Voice 12: you very

[0:33:55] Voice 12: much yes sir

[0:33:56] Voice 14: uh i'm i'm glad to see that you allow him to go over

[0:34:01] Voice 14: just on the general principle that traditionally everybody gets about five minutes not three

[0:34:07] Voice 14: minutes okay can

[0:34:08] Voice 12: you hold the mic a little closer here yeah

[0:34:09] Voice 14: and i really believe this

[0:34:13] Voice 14: this time period is it this is one of the most important public engagements that the local

[0:34:19] Voice 14: request committee does uh and your comment about the rural housing initiative that's a very good

[0:34:28] Voice 14: initiative because there has been really no attention paid at all to the rural problem

[0:34:33] Voice 14: and so that i'm really happy to see that and i have a question

[0:34:38] Voice 12: when will our ocp review

[0:34:41] Voice 12: you move forward yeah

[0:34:49] Voice 10: thank you for that tom um today we have an updated uh project charter

[0:34:56] Voice 10: and a staff report in front of us and uh so that's our that's the step that we're going to consider

[0:35:02] Voice 10: today and then as i mentioned in the trustee report section earlier um we essentially are

[0:35:10] Voice 10: are on the verge of a communications breakthrough

[0:35:13] Voice 10: with the First Nations.

[0:35:17] Voice 10: And we will have an opportunity now to actually like soon

[0:35:20] Voice 10: to actually sit down with them and discuss their concerns

[0:35:25] Voice 10: and identify them and address them if we can.

[0:35:29] Voice 10: And so I think that we're gonna actually be able

[0:35:35] Voice 10: to make progress in that area,

[0:35:36] Voice 10: which as anyone that's been coming to the meetings

[0:35:39] Voice 10: know that we paused for quite a bit of time um there was a there was an error on our part about

[0:35:46] Voice 10: not getting back to them as probably you know as well because that was discussed in the meeting

[0:35:51] Voice 10: um so in uh you know in terms of trying to be respectful of their wishes we did pause

[0:35:58] Voice 10: uh did some background work but i think we're going to be ready to launch into the

[0:36:02] Voice 10: into the into the project with um with the knowledge and understanding of where they're

[0:36:09] Voice 10: coming from so that we've taken the time to um be respectful and and have a chance to hear their

[0:36:16] Voice 10: concerns and i think that's that's other than that it's just the usual pace of um business as it goes

[0:36:24] Voice 10: through the audience trust so i don't foresee any uh other delays to the process at this point

[0:36:34] Voice 14: you don't really know when you're going to start moving forward

[0:36:40] Voice 4: it today we'll

[0:36:42] Voice 10: work yeah we're going to be discussing the project charter here i think

[0:36:45] Voice 10: it's uh it's yeah pretty much after it's like two items down the list from this and then we'll get

[0:36:53] Voice 10: a staff report on where we're at we did ask for some specific we give them some specific direction

[0:36:58] Voice 10: at our last meeting so we'll hear where they're at on that so um it should be expeditious as

[0:37:05] Voice 10: as expeditious as local government business can be promises

[0:37:09] Voice 4: that

[0:37:10] Voice 10: you

[0:37:13] Voice 14: can give so i have

[0:37:16] Voice 14: in the minutes here it says that the chair offered to consider the question further and

[0:37:24] Voice 14: i suggested you consult the your legal department about the right of the audience to record

[0:37:31] Voice 14: court this meeting and did you do that i

[0:37:36] Voice 12: didn't see that in your minutes

[0:37:47] Voice 14: it's actually a

[0:37:53] Voice 4: question that's been brought up by other trustees and so it

[0:37:57] Voice 4: is being considered right now uh at the at the trust council level it is being considered more

[0:38:03] Voice 4: broadly as a policy discussion because it's been brought up by other trustees so i haven't

[0:38:08] Voice 4: specifically asked the legal department because we're considering it as trustees right now

[0:38:13] Voice 14: so i brought the information concerning this stuff it's uh under section 184

[0:38:21] Voice 14: criminal code canada you see illegal to record conversations

[0:38:26] Voice 14: if

[0:38:26] Voice 12: you're not a partner

[0:38:29] Voice 14: to the conversation however if you are a partner to the conversation

[0:38:33] Voice 14: you can record them without getting permission from anybody there are exceptions and that's

[0:38:39] Voice 14: if there's a reasonable expectation of confidentiality but this is a public meeting that's being recorded

[0:38:45] Voice 14: and being live streamed so there really is no redemption of confidentiality and i have

[0:38:54] Voice 14: lots of concerns one of them is that this confusion is can easily come back to bite

[0:39:01] Voice 14: the local trustees if they don't understand that their conversations can be recorded at any time

[0:39:08] Voice 14: without anybody telling them they might find themselves in an untenable situation so i really

[0:39:15] Voice 14: think this is are you speaking

[0:39:16] Voice 4: about the local trust committee business meeting

[0:39:20] Voice 14: yes i am but

[0:39:21] Voice 14: this is has a general implication that you should trust counsel so you're

[0:39:26] Voice 4: talking about a separate

[0:39:27] Voice 4: a matter than recording a meeting that is already publicly recorded that's this one right here yes

[0:39:34] Voice 4: so we're you're asking a question about recording this

[0:39:38] Voice 14: meeting this meeting without getting

[0:39:41] Voice 14: permission without telling anybody is recording is it your policy are you following the luck on

[0:39:47] Voice 14: victims that in order for a member of the public to record this thing they have to ask your

[0:39:53] Voice 14: permission and get it first as

[0:39:56] Voice 4: it is a public meeting i don't believe we have a policy other

[0:40:01] Voice 4: than we are recording our own meetings and therefore viewing of the public so i don't think

[0:40:07] Voice 4: there's a specific policy about individual members he

[0:40:10] Voice 14: said no he can't record this meeting without

[0:40:14] Voice 14: getting asking permission and getting it from the chair i

[0:40:18] Voice 4: absolutely think it's respectful and if if

[0:40:21] Voice 4: you wish to have a collegial working relationship with your elected officials it probably would be

[0:40:26] Voice 4: respectful to ask permission to record anyone who is speaking with you that would be my personal

[0:40:34] Voice 4: policy i don't believe

[0:40:35] Voice 14: you're saying they don't have a good working relationship with the local

[0:40:42] Voice 14: trust committees that's absurd you

[0:40:46] Voice 4: have another question sir that's

[0:40:48] Voice 14: all i have okay

[0:40:49] Voice 4: Okay, they've all said you have two minutes.

[0:40:53] Voice 4: Thank you.

[0:40:57] Voice 13: Yeah, one quick question. You mentioned the project charter for the OCP review today.

[0:41:03] Voice 13: It suggests that trustees and staff work with the ABC on a public engagement strategy.

[0:41:09] Voice 13: At the July 27, 2020 ABC meeting, three motions were passed at that meeting.

[0:41:16] Voice 13: one related to the layout of the ocp itself and another related to the definition of guest columns

[0:41:23] Voice 13: the third motion was very specific and spoke directly to the public engagement strategy that

[0:41:29] Voice 13: was referred to it and moved that the ltc hosts the lca ocp review subcommittee's report at

[0:41:36] Voice 13: strategic locations on island and send an online mail alert alerting all residents that the review

[0:41:44] Voice 13: is ongoing and that the report is available to review i see that it is marked as completed

[0:41:51] Voice 13: on page 19 and perhaps my memory is failing me but i don't recall getting an error

[0:41:58] Voice 13: and seeing that process actually completed so uh

[0:42:05] Voice 10: yeah i'll speak to that i don't know that there

[0:42:08] Voice 10: actually was a mailer i my memory doesn't serve me correctly on that what i know is that we

[0:42:14] Voice 10: definitely did uh post copies of the report in public spaces um hearing you say this uh it makes

[0:42:26] Voice 10: me think there's actually nothing wrong with the thought of making some more copies of those report

[0:42:31] Voice 10: that report and sharing them around again because it's quite possible that they got dog-eared or

[0:42:37] Voice 10: turned into somebody's fire starter by now it's been several months so um i'm gonna make a note

[0:42:44] Voice 10: to myself because i can just simply make some copies of the report and spread around i i say

[0:42:50] Voice 10: i don't know the answer about the mailer thank you very much i

[0:42:55] Voice 13: really appreciate that i think it

[0:42:56] Voice 13: would be very timely and helpful for residents and i encourage you to fulfill the mailer aspect as

[0:43:03] Voice 13: well because not everybody comes to your meetings and not everybody reads the reports about your

[0:43:09] Voice 13: meetings and uh it would be impossible to ignore if we received the mail thank you

[0:43:18] Voice 4: yes tom i

[0:43:20] Voice 14: just can't help myself with respect you also want to have a good working relationship with

[0:43:27] Voice 14: the public it's not helpful to put yourself above the criminal code of canada it's just not the

[0:43:35] Voice 14: criminal vote of canada says the public can record these things

[0:43:40] Voice 14: that's just how it is for you to say well if you want a good working relationship don't do it

[0:43:47] Voice 14: it's not good how

[0:43:50] Voice 4: about you come and speak to me about this afterwards i think it would be

[0:43:57] Voice 4: respectful to speak to every single person that you wish to record and ask their permission first

[0:44:03] Voice 14: It's being recorded. It's being

[0:44:05] Voice 4: live streamed.

[0:44:06] Voice 4: So why is there a

[0:44:07] Voice 14: need for a live recording?

[0:44:09] Voice 12: Okay.

[0:44:10] Voice 4: Thank you. Is there anything else? Anybody else?

[0:44:15] Voice 4: Yes, sir.

[0:44:16] Voice 4: Hello.

[0:44:17] Voice 2: Dave Rogers.

[0:44:18] Voice 4: Oh, sorry. Catherine?

[0:44:22] Voice 5: Oh, hi. Sorry to interrupt.

[0:44:25] Voice 5: I just could not make out what the member of the public, Dave Holton, was talking about in terms of a mailout or mail-ins.

[0:44:33] Voice 5: i couldn't make out the word he used for his last point

[0:44:38] Voice 5: mail

[0:44:40] Voice 12: out yeah okay

[0:44:42] Voice 5: okay thanks for

[0:44:43] Voice 12: thank you

[0:44:44] Voice 12: thank you

[0:44:46] Voice 5: yeah

[0:44:48] Voice 2: i i would uh like to bring attention bring attention to uh

[0:44:54] Voice 2: the importance of the telephone problem that we have on our island um basically i have i have

[0:45:02] Voice 2: already attempted to contact uh palace and uh i submitted that letter to tim uh and the the point

[0:45:13] Voice 2: that i am i'm interested in having a council deal with is the safety and the safety issues regarding

[0:45:21] Voice 2: the uh lack of telephones uh in areas where there's no no cell phone coverage my wife actually

[0:45:31] Voice 2: had a medical emergency and fortunately she was in the uh the area of at the ferry on on french

[0:45:42] Voice 2: creek and had she been had it happened an hour and a half two hours later she would have been

[0:45:50] Voice 2: at our house where there was absolutely no way to contact medical assistance and i have i have

[0:45:58] Voice 2: already attempted to bring this up to to the telus people and as of as of today we have had

[0:46:06] Voice 2: no response from from the uh uh administration of telus so um and since that letter was sent

[0:46:18] Voice 2: our telephone went down a second time a third time for uh you know like it was literally

[0:46:25] Voice 2: important for three or seven days and uh so this is it is it is a state of emergency uh uh safety

[0:46:39] Voice 2: thank you very much

[0:46:41] Voice 10: all of us note that uh we i asked for an item to be added to today's agenda

[0:46:49] Voice 10: and hopefully we'll get a letter to address that out

[0:46:57] Voice 4: thank you everyone for your comments and uh questions so it's good to see people engaged

[0:47:04] Voice 4: in the work of the trust and keep us accountable it's great uh so moving on to the minutes um item

[0:47:11] Voice 4: 6.1 local trust committee minutes dated january 23rd 2023 for adoption is there any changes

[0:47:20] Voice 4: or suggestions or errors trustees trustee no

[0:47:25] Voice 12: okay

[0:47:27] Voice 4: so um i'll maybe and there's no section

[0:47:33] Voice 4: 26 resolutions without meeting there's no advisory planning commission minutes so

[0:47:37] Voice 4: by general consent or can we adopt the minutes of the local trust committee meeting january 23rd

[0:47:43] Voice 4: All those in favor, yes, yes, aye.

[0:47:47] Voice 4: Follow-up action list, dated March 13th, 2023.

[0:47:52] Voice 4: It's on page 11 of your agenda.

[0:47:56] Voice 4: I'm not sure if there's anything that we need staff to comment on.

[0:48:02] Voice 4: I noticed that item six was done.

[0:48:09] Voice 4: Is there anything that you'd like to speak to?

[0:48:13] Voice 4: No, just if you have any questions about any specific items,

[0:48:18] Voice 4: So the model,

[0:48:28] Voice 12: I'm just looking

[0:48:29] Voice 4: at the model strategy for antenna systems, is that added

[0:48:34] Voice 4: to future projects?

[0:48:37] Voice 4: In

[0:48:40] Voice 2: this section.

[0:48:41] Voice 2: We

[0:48:43] Voice 12: have future projects.

[0:48:44] Voice 12: That's 7.2.

[0:48:46] Voice 12: Okay.

[0:48:48] Voice 12: Okay.

[0:48:52] Voice 12: All right.

[0:48:56] Voice 4: Great.

[0:48:57] Voice 4: 7.2.

[0:48:59] Voice 4: So we're talking model strategy for antenna systems, I believe, Trustee Peterson, this

[0:49:04] Voice 4: was your item you brought up yes

[0:49:09] Voice 8: thank you chair

[0:49:09] Voice 10: um some people know uh telecommunications in

[0:49:18] Voice 10: canada is federally regulated and in the absence of a local government protocol the iscd federal

[0:49:29] Voice 10: federal regulator um default community engagement consultation process is what happens

[0:49:39] Voice 10: a number of local trust committees have uh customized their protocol for their own areas

[0:49:50] Voice 10: uh Laskiti has done some uh and in my role as chair of Salt Spring and Hornby it's come to my

[0:50:06] Voice 10: attention that um these local protocols are very important and the better local protocol we have

[0:50:17] Voice 10: the more likely we're going to get some traction if and when a telecommunications company wants to

[0:50:25] Voice 10: come and site a tower here um and so i have in the agenda i i have a little email that i sent out

[0:50:36] Voice 10: and it's regarding uh the salt spring island uh standing resolution that's that kind of an

[0:50:46] Voice 10: enlarges a little bit on Salt Springs

[0:50:48] Voice 10: antenna sighting protocol

[0:50:50] Voice 10: with respect to

[0:50:52] Voice 10: First Nations consultation

[0:50:55] Voice 10: and again

[0:50:56] Voice 10: just lays out

[0:50:57] Voice 10: some more parameters that I think

[0:51:02] Voice 10: might be

[0:51:03] Voice 10: useful to add

[0:51:05] Voice 10: to our protocol

[0:51:06] Voice 10: it just makes it a little bit more

[0:51:09] Voice 10: robust, it means that the

[0:51:12] Voice 10: telecom has to do

[0:51:13] Voice 10: a little bit more work in terms of

[0:51:16] Voice 10: consultation before they just put a tower where they want um so i have this here for discussion

[0:51:24] Voice 10: uh i think that if the local trust committee is interested in this then what i would probably

[0:51:32] Voice 10: want to do is ask staff for some analysis and see what it would look like to add this kind of

[0:51:40] Voice 10: a language to our existing protocol uh so i think that's

[0:51:47] Voice 12: that's the idea here

[0:51:54] Voice 12: so are you looking for a

[0:51:56] Voice 4: standing resolution today or for staff to come back and

[0:52:02] Voice 4: report back on some options of how applicable it is and or if it should be more of a broader

[0:52:10] Voice 10: yeah

[0:52:11] Voice 4: yeah so

[0:52:12] Voice 10: my thought is that um although this is a standing resolution from salt spring what i'd

[0:52:18] Voice 10: actually like to see is instead of us passing a standard resolution i'd like to see some of

[0:52:22] Voice 10: this language incorporated into our actual protocol um and so i think maybe we'll check

[0:52:32] Voice 10: in with staff because i know resourcing is all is pretty much always the issue we bump up against

[0:52:37] Voice 10: against when we want to try and get stuff done.

[0:52:40] Voice 10: So, I mean, we could, I mean,

[0:52:44] Voice 10: I think if we pass this as a standing resolution,

[0:52:47] Voice 10: then it's there, but it's not in our protocol

[0:52:51] Voice 10: until that's actually in our protocol.

[0:52:55] Voice 10: As my understanding, maybe staff can help me parse that.

[0:53:05] Voice 12: So through the chair, the protocol

[0:53:07] Voice 4: can be updated

[0:53:09] Voice 4: with the text that you've submitted as part of your agenda package in an appropriate location

[0:53:15] Voice 4: we could provide you with that clarification and bring back the revised protocol for your

[0:53:25] Voice 4: final endorsement there's a few ways to do that in terms of where this information is cited in

[0:53:30] Voice 4: that document presumably there's been some analysis with this for salt spring to have already

[0:53:38] Voice 4: already passed it so perhaps that step has already been taken care of and that produces

[0:53:45] Voice 4: duplication of work for the northern region we could confirm that with the salt spring

[0:53:50] Voice 4: staff who might have supported the research for the ltc there in terms of this matter

[0:53:59] Voice 4: the other option is you're confident that this text as presented is suitable and you're all in

[0:54:10] Voice 4: agreeance that this is can be incorporated into the protocol you just

[0:54:16] Voice 3: advise staff to do that

[0:54:17] Voice 3: we put

[0:54:18] Voice 3: it in where it makes the most sense to do it we don't

[0:54:20] Voice 4: necessarily have that at our

[0:54:23] Voice 4: fingertips today as to where this could go which page or after which document but we could

[0:54:26] Voice 4: definitely do that and ensure that it's incorporated into it and update the document

[0:54:33] Voice 4: so that it's accessible within your date for your direction which would be endorsing the change

[0:54:42] Voice 4: today with the text that you presented and we go ahead and update the document and it doesn't

[0:54:49] Voice 4: necessarily come back to you for that final review so it's however you wish to do this

[0:54:56] Voice 4: if there's a significant amount of research or additional work that needs to be undertaken

[0:55:00] Voice 4: in terms of ensuring for example that this is consistent with your protocol agreement the

[0:55:06] Voice 4: draft that's coming up with first nations maybe there's an opportunity for that discussion point

[0:55:13] Voice 4: um for this protocol or these changes to your protocol to be discussed with some laws for

[0:55:18] Voice 4: example but if you're confident that this is acceptable and you'd like it included

[0:55:25] Voice 4: we can do that as a matter of an administrative update

[0:55:28] Voice 12: to the document

[0:55:31] Voice 12: i wonder if it

[0:55:36] Voice 4: makes sense to actually include this language in one of the regular meetings with

[0:55:46] Voice 4: well once we get to that protocol agreement and we have a protocol agreement with us

[0:55:50] Voice 4: us um would this be would it be more appropriate to check in and say does this language cover your

[0:56:01] Voice 4: interests and potential concerns uh what do we need to consider i mean i know that delays the

[0:56:07] Voice 4: process quite a bit but this seems to be something that might be um writing emotions

[0:56:16] Voice 12: i am okay what do you think tim i

[0:56:27] Voice 10: mean i'd love to hear from uh trustee laroni um i'm hearing from

[0:56:33] Voice 10: staff i believe that uh we could make a motion today and get this rolling um and uh i i i'm

[0:56:46] Voice 10: I'm perfectly, if staff has said that's something we could do, I'm happy to, I'm preparing a motion now and I'm happy to present it in just another moment or so of typing and so that we get the ball rolling so that we're making some headway on this.

[0:57:04] Voice 10: i don't know that there is a telecom that's on its way here planning to build towers but they

[0:57:09] Voice 10: i'm aware they're building towers you know and on a lot of islands and we can't stop them

[0:57:16] Voice 10: but we can uh we can request a more robust uh consultation process and i i feel like this

[0:57:25] Voice 10: language makes the process more robust and it also speaks to our reconciliation goals

[0:57:30] Voice 10: um so i i think the more the better in terms of the of our local uh antenna sighting protocol

[0:57:39] Voice 10: uh just gives us the potential to you know essentially compel the the telecom to do

[0:57:47] Voice 10: a better job than just kind of decide where they want to put it in so it's

[0:57:54] Voice 9: it's not going to stop

[0:57:56] Voice 9: anything but it might yeah

[0:58:00] Voice 12: compel them to do a better consultation well uh that's a question

[0:58:08] Voice 12: that i have is actually if this protocol

[0:58:12] Voice 4: were to be adopted and um you know is it binding that

[0:58:20] Voice 4: the proponent needs to check in with all the first nations and until they do that they can't

[0:58:24] Voice 4: go ahead with their business so that adds an extra step that potentially is i mean protocol

[0:58:33] Voice 4: protocol agreement is a protocol agreement it's not a binding legal agreement is it looking for

[0:58:39] Voice 4: answers here so through the chair the the one thing that just to backtrack before I answer

[0:58:45] Voice 4: that is that you are currently trusting that the the federal process for consultation already

[0:58:52] Voice 4: incorporates some of these the cultural knowledge holder is the one that stood out for me that might

[0:58:56] Voice 4: be a bit different so I'm not sure how salt spring how much analysis the salt spring local trust

[0:59:01] Voice 4: committee did to determine the crossover with the federal requirements the minimum requirements for

[0:59:08] Voice 4: these for the siting because there is extensive first nations element to that federal process

[0:59:15] Voice 4: working with the provincial archaeological branch to ensure that all the provincial

[0:59:23] Voice 4: requirements are met so some of these might be duplications but what it sounds like salt

[0:59:28] Voice 4: springs trying to do is ensure that the local trust committee has access to that information

[0:59:33] Voice 4: and confirmation as part of their consideration versus it being a dual parallel process

[0:59:41] Voice 4: where they are provided a copy um you know of some of this information and that there's demonstrated

[0:59:53] Voice 4: action on behalf of the proponent that they're meeting those provincial requirements

[0:59:57] Voice 4: So I don't know.

[1:00:00] Voice 4: that any of the telecommunication providers have a problem with providing this because they kind of

[1:00:04] Voice 4: already are doing it but i think it sounds like salt spring was trying to say we would like to

[1:00:09] Voice 4: have that information as part of our consideration but the one thing that is different is b the

[1:00:15] Voice 4: proponent is recommended to undertake consultation during the pre-consultation phase of the island's

[1:00:20] Voice 4: trust and a first nation's cultural knowledge holder for the citing of the proposed antenna

[1:00:24] Voice 4: tenant system so that isn't a federal requirement and it is a recommendation so to answer your other

[1:00:34] Voice 4: question about this is a protocol is it legally binding this protocol is there to assist you in

[1:00:40] Voice 4: your determination of whether or not the interests of the local community have been addressed

[1:00:46] Voice 4: by the siting so the

[1:00:48] Voice 4: even the way this fee is worded it's a recommendation the applicant would

[1:00:53] Voice 4: be seeking clarity from staff because we're typically the first line of conversation with

[1:01:00] Voice 4: telecommunication companies about this they would say look it's a recommendation that we have to do

[1:01:04] Voice 4: this we try we couldn't how much of a sticking point is this going to be when we go to the local

[1:01:09] Voice 4: trust committee and then we have to give them some indication of how strongly a local trust committee

[1:01:15] Voice 4: is going to hold importance for that particular item when it's worded as it is right now which

[1:01:22] Voice 4: is simply a recommendation so it's not a requirement thank

[1:01:28] Voice 12: you for that clarity that

[1:01:30] Voice 12: helps a lot trustee laroni did you have any comments or questions on this hi so just reviewing

[1:01:44] Voice 7: this

[1:01:44] Voice 12: closer

[1:01:47] Voice 7: um i see where trustee peterson's coming from and i know that even in general

[1:01:55] Voice 7: on the skidi there'd be a bit of a human cry if we were putting up some big antenna

[1:01:59] Voice 7: antenna um but i mean i do agree that we should have some kind of first nations consultation with

[1:02:09] Voice 7: where we're putting up antennas i'm just yeah same with um you chair i'm just unsure on how

[1:02:20] Voice 7: much something like uh this will actually change things if they're um sorry i'm having incredible

[1:02:26] Voice 7: brain fog here um like they'll say oh we tried but didn't get anywhere like i'm just wondering

[1:02:34] Voice 7: how how effective it will actually end up being so

[1:02:40] Voice 12: what i think i'm

[1:02:40] Voice 4: understanding is that if we

[1:02:45] Voice 4: increase the checks and balances in our protocol agreement the local trust committee is better

[1:02:52] Voice 4: positioned to be able to make a decision saying okay we know you've done good you know good a

[1:03:01] Voice 4: good level of consultation with the nations in this area and therefore we're confident otherwise

[1:03:06] Voice 4: otherwise if they don't have that knowledge that could impair our relationship building

[1:03:11] Voice 4: if they come back and say well they didn't attempt to connect and we're approving a let's say

[1:03:20] Voice 4: an antenna not that it would ever happen an archaeologically sensitive site so it helps

[1:03:28] Voice 4: our decision making process that we have confidence that the steps have been taken

[1:03:33] Voice 4: can is that what you're looking for yeah

[1:03:38] Voice 10: uh and and of course the the way that it works is that

[1:03:43] Voice 10: you know this being a federal process we're just trying to get the best information that we can

[1:03:50] Voice 10: and that the proponent does do some actual consultation and my understanding from a

[1:04:00] Voice 10: couple of the other islands is that the federal default process is far far from

[1:04:06] Voice 10: uh widely acceptable from the island populations where that that's the protocol that's been used

[1:04:15] Voice 12: so

[1:04:16] Voice 10: um i just have a question for staff and i'm just re-looking at the language here and

[1:04:23] Voice 10: as you say in section b it does he's recommended and i wonder it says will a whole bunch of other

[1:04:32] Voice 10: places i'm just wondering uh i mean i unless there's a reason not to say the proponent will

[1:04:40] Voice 10: undertake in section b i i prefer that ours said the proponent will undertake and i guess that's

[1:04:48] Voice 10: probably something um you know maybe the salt spring staff has a background on whether they

[1:04:57] Voice 10: use that recommendation but if there's not a reason to say will undertake rather than is

[1:05:03] Voice 10: recommended to undertake i'd prefer it said it will um

[1:05:07] Voice 12: so

[1:05:10] Voice 10: i guess that would i've kind of got

[1:05:13] Voice 10: a i've got a motion prepared but can i leave you with that section and you can give us advice when

[1:05:19] Voice 10: we've got some advice to give um or would you like me to explicitly address that in the resolution

[1:05:27] Voice 10: it depends

[1:05:28] Voice 4: what your resolution is so if you're requesting that staff go away and do a bit of

[1:05:32] Voice 4: work to bring this back then we can incorporate that into your into our analysis for your

[1:05:38] Voice 4: consideration in the future you know typically through the charity this project was completed

[1:05:55] Voice 4: So this was a project of the local trust committee to bring back when there was a model strategy

[1:06:02] Voice 4: that was brought forward to you.

[1:06:03] Voice 4: It was adopted as is.

[1:06:04] Voice 4: So if you'd like to make amendments to it that are more significant, require additional

[1:06:09] Voice 4: time, it is considered a minor project.

[1:06:11] Voice 4: So depending on what your resolution is, how much analysis or additional work is required,

[1:06:17] Voice 4: we might be able to give you a sense of whether or not that's an administrative piece of work

[1:06:22] Voice 4: that we can do or if this is starting to look like a minor project because it requires a little bit

[1:06:27] Voice 4: more research or back and forth

[1:06:28] Voice 12: all

[1:06:31] Voice 10: right um i'll i'll i'll run my uh prospective motion by you and

[1:06:37] Voice 10: and and ask for your your thoughts uh on where it might land so what i have right now is uh that the

[1:06:46] Voice 10: local trust and the request staff to analyze the language of the salt spring ltc standing

[1:06:51] Voice 10: resolution on strategy for antenna systems and incorporate it in the LTC, LISCIDI LTC's

[1:06:57] Voice 12: antenna setting protocol. So if

[1:07:04] Voice 10: you could, and I'll send it out in the chat here in a moment,

[1:07:08] Voice 10: but I just thought I'd wait until I got some feedback from you on that. Is that sounding

[1:07:12] Voice 10: more like a project or is it sounding administrative?

[1:07:17] Voice 4: So a few points of clarity

[1:07:18] Voice 4: would be helpful. So staff can do the analysis and bring that back to you. But what the resolution

[1:07:24] Voice 4: The only solution seems to say is that we do the analysis and then we just incorporate it into the strategy that I'm going to assume that what you'd like us to do is return it to the local trust for consideration before we do any changes to the protocol.

[1:07:38] Voice 4: So that analysis is likely less than a few hours of work or up to a few hours of work, which could still fall under our administrative.

[1:07:47] Voice 10: Okay, I'll slightly alter the motion before I make it that.

[1:07:50] Voice 4: Yeah, if you don't mind, just provide clear direction that you're asking staff to analyze the Salt Spring Island antenna, First Nations language, and bring back to the local trust committee for further discussion.

[1:08:06] Voice 4: and then you can decide what elements of it you want to incorporate if you want to change the

[1:08:11] Voice 4: wording if it's all relevant we can confirm which elements of it are required by provincial

[1:08:18] Voice 4: regulation to coincide with the federal process as well as the federal process

[1:08:22] Voice 4: for archaeological protection so that you can understand where the duplication is

[1:08:29] Voice 4: because there is you know we can confirm that that is a requirement those are not areas that

[1:08:35] Voice 4: are watered down by the federal government in any case

[1:08:38] Voice 12: and then you can decide whether you

[1:08:44] Voice 12: wish to incorporate it at a future new date okay

[1:08:52] Voice 10: based on that staff advice i have a motion and

[1:08:56] Voice 10: cherry you're happy to have me move it at this moment

[1:08:58] Voice 12: okay

[1:08:59] Voice 10: i know that the local trust committee

[1:09:02] Voice 10: requests staff to analyze the language in the salt spring ltc standing resolution on strategy

[1:09:07] Voice 10: for antenna systems and report back to the LTC.

[1:09:12] Voice 10: And Catherine, just for your benefit,

[1:09:15] Voice 12: I'd put that in the chat.

[1:09:18] Voice 5: Okay, thank you.

[1:09:23] Voice 12: Very efficient.

[1:09:26] Voice 4: So the motion has been moved.

[1:09:29] Voice 4: Do we have a seconder?

[1:09:32] Voice 4: I'll second that.

[1:09:33] Voice 4: Or Trustee Larone, you second?

[1:09:35] Voice 4: So any discussion?

[1:09:39] Voice 4: And staff, is this fairly clear and that works for you?

[1:09:44] Voice 4: Okay, so all those in favor?

[1:09:46] Voice 4: you say aye trustee laroni do you vote in favor aye that is carried thank you thank you for that

[1:09:58] Voice 4: it's great to have the cross information from other um committees because then we're

[1:10:07] Voice 4: getting the benefit of their uh their thought thinking process without having to duplicate

[1:10:14] Voice 4: get to work so much um okay okay applications and referrals we have none and now we are at local

[1:10:26] Voice 4: trust committee projects nine in your agenda package 9.1 the official community plan review

[1:10:35] Voice 4: project status updates and so we'll hear from staff on a report that is included in your agenda

[1:10:41] Voice 4: page 17 18 19 and 20. and um so i'll turn it over to you so this is a request for a project

[1:10:53] Voice 4: charter update for your ocp review project that project is now considered your minor project

[1:10:59] Voice 4: we're in the new fiscal year starting april 1st so for starting at that point in time this will

[1:11:07] Voice 4: be that the project that is undertaken by your island planner your planner as a minor project

[1:11:13] Voice 4: um with the whatever allocation of budget that is which i think is up to five thousand dollars

[1:11:20] Voice 4: so at this point in time as we transition that project to your new planner we can tidy up

[1:11:29] Voice 4: the project charter to reflect your request at your last meeting in january to expand the scope

[1:11:37] Voice 4: to include amendments to the references to the 10 acre minimum lot size for subdivision

[1:11:45] Voice 4: application so that it's considered consistent with the hectare four hectares which have been

[1:11:51] Voice 4: included in your ocp and lub since it was adopted so in attachment number one i've simply highlighted

[1:12:00] Voice 4: the sections of the project charter that we are asking you to pay attention towards so that it's

[1:12:06] Voice 4: up to date so we can post it to the website because we're still working with the 2020

[1:12:11] Voice 4: version of the project charter on the website at this time so we've got status updates since

[1:12:18] Voice 4: it's been such a long time and so much time has passed i think helpful for people to see which

[1:12:23] Voice 4: sections of this project charter have actually been completed or which ones are pending um you

[1:12:29] Voice 4: had a during the public comment section um kind of commented around um a section that perhaps

[1:12:36] Voice 4: hasn't been fully completed that was um might still be pending but that based on the ltc

[1:12:42] Voice 4: resolutions that have been passed to date this has been updated based on that discretion or

[1:12:47] Voice 4: information and clarity provided from you so if there is any piece of this that you still want

[1:12:54] Voice 4: staff to continue to work on or feel that you need to revisit then we need explicit ltc direction by

[1:13:00] Voice 4: resolutions especially if it has to do with expenditures related to mail outs or anything

[1:13:06] Voice 4: like that that's that clarity would need to be provided to us so we can execute that for you

[1:13:13] Voice 4: um so if you agree with this update or these updates then we would simply remove the highlighting

[1:13:19] Voice 4: we post this to the web remove the older version of the project charter use this as the baseline

[1:13:24] Voice 4: moving forward um we do have a referral out to your advisory your new advisory planning commission

[1:13:31] Voice 4: so that should be happening very soon now that they've been appointed we have an admin staff

[1:13:38] Voice 4: turnover right now so this is also part of it we've been waiting for that turnover to happen

[1:13:45] Voice 4: so that we can prepare that package for them and then we do have a status report based on

[1:13:52] Voice 4: your request of your last january meeting we also have a report that needs to come to you

[1:13:58] Voice 4: to provide an analysis on outstanding um crossover with your land use bylaw to ensure that the ocp

[1:14:06] Voice 4: policies that are being considered can be implemented by your land use bylaw

[1:14:11] Voice 4: and also identify any other gaps that you might want to consider

[1:14:15] Voice 4: while we're waiting for some further confirmation from First Nations.

[1:14:19] Voice 4: So that report will be in the works if not ready for your consideration.

[1:14:24] Voice 4: That analysis still needs to happen

[1:14:26] Voice 4: because we will be transferring this project over to new staff.

[1:14:30] Voice 4: So I'm happy to take any direction this morning for the project charter.

[1:14:35] Voice 4: We'll post the updates and continue to work on the other report.

[1:14:41] Voice 4: peterson

[1:14:42] Voice 10: yeah i have a question in a rationale for the recommendations section that says that

[1:14:49] Voice 10: staff's identified areas that will need to be updated uh once the work plan for 2023

[1:14:55] Voice 10: fiscal has been determined heading press council approval um i know the budget's gone through uh

[1:15:03] Voice 10: can you just explain like what what those pieces are or is that just going to come to us in due

[1:15:09] Voice 10: of course uh you know hopefully by the next week so

[1:15:14] Voice 4: that relates to the budget section of the

[1:15:16] Voice 4: project charter uh there's that table budget sources so we will fill that in now that we

[1:15:23] Voice 4: know that the budget's been approved we can update that because it says tdd today because we finished

[1:15:30] Voice 4: the report before trust council but we all update that number to reflect either the four or five

[1:15:35] Voice 4: thousand dollars so they don't have that

[1:15:36] Voice 10: okay but that's the part you're talking about updating

[1:15:39] Voice 10: there's no substantive bits it's just the financial savings we have the money that's

[1:15:45] Voice 10: okay after that

[1:15:46] Voice 4: and that way you know how much you have to work with in terms of

[1:15:50] Voice 4: mail-outs engagement and any other activities that you wish to undertake between now and march 2024

[1:16:02] Voice 10: uh just one more question on that just uh tweaked by your last comment there um

[1:16:10] Voice 10: given that we don't know exactly how it's going to go,

[1:16:14] Voice 10: do we need to fill in the financial blank now or next meeting

[1:16:24] Voice 10: and then unfold the process because I hear you say four or five

[1:16:32] Voice 10: in consideration of the potential for doing some more printing

[1:16:36] Voice 10: or a mail out if if i'd like us to budget um as high as we can to give us that contingency and

[1:16:47] Voice 10: if we don't need it of course it will go back in so um that's just uh i don't know if you want to

[1:16:52] Voice 10: if there's any comment there just just letting you know i'd

[1:16:56] Voice 4: like us to have the

[1:16:57] Voice 10: budget we can

[1:16:58] Voice 10: $3,000.

[1:16:59] Voice 4: So I'm just going back to the Trust Council meeting approved budget.

[1:17:09] Voice 4: The Liskiti OCP LUV was approved for $3,000.

[1:17:14] Voice 12: Thank you for clarifying that.

[1:17:15] Voice 4: Yeah.

[1:17:18] Voice 4: So now that we have that confirmation, we'll update that number into the budget.

[1:17:23] Voice 4: The work plan for how to spend that $3,000 is what needs to still come before you.

[1:17:30] Voice 4: and that will be based that will be incorporated into that next staff report to identify

[1:17:36] Voice 4: what's what are all the menu items that you can consider doing in this fiscal

[1:17:42] Voice 4: and as you have identified there is a little bit of a way you can see in terms of how this

[1:17:50] Voice 4: last protocol works and whether there needs to be additional resources for first nations

[1:17:56] Voice 4: from that three thousand dollars as well

[1:17:59] Voice 12: it's

[1:18:01] Voice 4: a small budget but there's the legislative process

[1:18:04] Voice 4: if it was just the legislative process that you had to undertake that could be

[1:18:08] Voice 12: accomplished with

[1:18:09] Voice 12: that okay i

[1:18:11] Voice 12: don't have money yeah just a

[1:18:19] Voice 10: question about the last bit about the protocol agreement

[1:18:22] Voice 10: because it's my understanding that it's actually trust council that makes that agreement so should

[1:18:27] Voice 10: should trust council pick up that bill instead of the LTC?

[1:18:30] Voice 10: Oh

[1:18:30] Voice 3: yes, no, I mean, in terms of work for this project.

[1:18:34] Voice 4: So the protocol process will not be an evaluation

[1:18:39] Voice 4: of your official community plan policies.

[1:18:42] Voice 4: Right.

[1:18:43] Voice 4: So that's separate and that's your responsibility

[1:18:46] Voice 4: to budget for that.

[1:18:51] Voice 4: So should we go through this line by line

[1:18:53] Voice 4: or are trustees comfortable with the items

[1:18:58] Voice 4: that have been marked pending pending completed so just yeah so we we would essentially take

[1:19:07] Voice 4: down the musketeer community association ocp steering committee prepared summary document

[1:19:12] Voice 4: that's done so uh the first nations perspectives and recognition of treaty rights

[1:19:21] Voice 4: so can you just walk me through that process like what does that does that just a referral process

[1:19:28] Voice 4: us to plan and i thought the referrals were already done so this appears to be

[1:19:38] Voice 3: more targeted than just the referral this is incorporating language of some

[1:19:43] Voice 4: sort into

[1:19:47] Voice 4: the official community plan specific to their treaty rights and also cross-referencing which

[1:19:53] Voice 4: land use bylaw regulations would fall out of that those policies and the official community plan

[1:19:58] Voice 4: under the line with this so our next staff report to the ltc identifying and providing an analysis

[1:20:06] Voice 4: of what which elements of those policies in the bylaw address your in scope requirements and

[1:20:12] Voice 4: which ones are still outstanding or perhaps haven't really been fully completed with the

[1:20:17] Voice 4: nation itself is likely what we need to focus on is to give you a really clear sense of what's been

[1:20:24] Voice 4: completed by the community may also address some of these issues with the nations or they might

[1:20:32] Voice 4: not have been adequately vetted with the nations and the referral responses don't

[1:20:38] Voice 4: perhaps provide sufficient confidence that that's been addressed and then it's up to you to decide

[1:20:44] Voice 4: this is the project charter you're not obligated to address each and every one of these this is a

[1:20:50] Voice 4: guiding document if you feel at some point that he's sufficiently attempted to and you're moving

[1:20:54] Voice 4: on you can amend the project charter to better reflect the direction that you're you're going

[1:21:00] Voice 4: based on the information you'll

[1:21:02] Voice 12: know okay trustee laroni do you have any uh comments or questions

[1:21:15] Voice 12: on this first step um

[1:21:21] Voice 7: no i don't thank you for checking in so

[1:21:30] Voice 4: the action we're looking for at

[1:21:32] Voice 4: this moment that we endorse the updated project charter um as presented today and request that

[1:21:40] Voice 4: staff update the website and well the recommendations

[1:21:45] Voice 3: on page one if it just says

[1:21:47] Voice 4: that we know

[1:21:47] Voice 3: what to do

[1:21:48] Voice 4: after that there you go

[1:21:49] Voice 12: thanks yeah

[1:21:55] Voice 4: i think i'm missing 14. can you make

[1:21:57] Voice 4: uh page 15

[1:21:59] Voice 4: of the agenda

[1:22:00] Voice 10: motion of the lecture okay i know that little ski island local trust

[1:22:05] Voice 10: committee approved the updated and skiddy official community plan project charter version of 4.5

[1:22:11] Voice 10: dated march 2023 that

[1:22:16] Voice 4: is a motion on the floor do i have a seconder trustee laroni seconds the motion

[1:22:22] Voice 4: and eddie for a bit of discussion i'll

[1:22:29] Voice 10: just note that uh if we come up i mean we'll we'll give

[1:22:33] Voice 10: another look at this this isn't uh this isn't a final decision uh if we feel we need to adjust

[1:22:39] Voice 10: the scope as we have done in the past we will we'll identify that for staff so this this is

[1:22:46] Voice 10: it's not like we're

[1:22:47] Voice 8: at a trade but we can't uh amend it later

[1:22:50] Voice 12: i'll

[1:22:54] Voice 4: hold up all right all those

[1:22:55] Voice 4: all those in favor aye trustee garani can i have a hand or are you not in favor

[1:23:04] Voice 4: all those opposed don't see anybody well that is carried okay so we'll look for that report from

[1:23:15] Voice 4: planner stephen in the next couple months any idea of the time that it takes to kind of produce

[1:23:21] Voice 4: something like this so we can meet the public's expectations we're working on it to the transition

[1:23:27] Voice 4: plan right now with staffing so we have to do our best to deal with the current application

[1:23:33] Voice 4: law that stephen's also bringing into his role as your um yeah his commitments to complete the

[1:23:40] Voice 4: follow-up action items which this is the most time consuming one yeah right yeah i'll just

[1:23:48] Voice 10: note that our

[1:23:48] Voice 8: next meeting

[1:23:49] Voice 10: uh this ltc is not till day 11. so hopefully

[1:23:54] Voice 12: that's sufficient

[1:24:00] Voice 4: wonderful well we are scheduled for a break after at this point we're

[1:24:05] Voice 4: a little less ahead of schedule so um i think we'll recess until

[1:24:12] Voice 4: okay until 1 p.m sure mr peterson trusted roni okay uh we'll recess now until 1 p.m thank you

[1:58:50] Voice 12: You know, like, like attachment of all of

[1:58:53] Voice 2: the letters that are happening at the time when I say that's my, that's my.

[1:59:02] Voice 2: So

[1:59:04] Voice 4: you just got two.

[1:59:06] Voice 4: Four items.

[1:59:07] Voice 13: Four items, thank you.

[1:59:15] Voice 4: Hello, Catherine. Yes, we're going to get started in just one more minute. We're waiting for a few stock people to return.

[1:59:27] Voice 5: Hello, Chair.

[1:59:29] Voice 5: yes quick question i got a message on chat saying for me to stop sharing

[1:59:38] Voice 5: okay i wasn't

[1:59:40] Voice 6: sure i thought it

[1:59:42] Voice 13: was you and it was actually wrong sharing

[1:59:44] Voice 6: so

[1:59:44] Voice 5: i am sorry i said sent

[1:59:46] Voice 12: to the wrong person

[1:59:46] Voice 5: okay thanks

[2:00:01] Voice 4: i think we can continue um i'm just gonna put you back in a minute um trustee laroni are you online

[2:00:11] Voice 4: and present

[2:00:24] Voice 12: okay

[2:00:29] Voice 4: well we do have quorum so we're going to continue with uh

[2:00:34] Voice 4: all right so continuing on with uh item 10 delegations there are none 11 correspondents

[2:00:45] Voice 4: there is none and so 12 new business we've got four items 12.1 freedom of information

[2:00:55] Voice 4: and protection of privacy bylaw request for decision on page 20.

[2:01:06] Voice 12: So

[2:01:16] Voice 4: this was brought forward by our Director of Legislative Services, David Marlar, for

[2:01:24] Voice 4: pretty much all the trust committee meetings, I believe.

[2:01:29] Voice 4: So the purpose of this is to adopt the new Freedom of Information and Protection of Privacy

[2:01:35] Voice 4: By-law and Model By-law to bring them in line with updated legislation.

[2:01:43] Voice 4: So do we want to have any discussion on this?

[2:01:47] Voice 4: Do trustees have any questions?

[2:01:50] Voice 4: Mr. Peterson. Yeah,

[2:01:52] Voice 10: one other question.

[2:01:53] Voice 10: And I sent out an email about the are there any substantive changes from the 1994 version?

[2:02:04] Voice 10: I actually had requested that we get a copy of the current version for comparison.

[2:02:09] Voice 10: and i would see that happen that's okay but um but just hear from staff if there's any other

[2:02:15] Voice 10: substantive changes

[2:02:17] Voice 8: from the previous version that's my interest through

[2:02:22] Voice 4: the chair i'd have

[2:02:23] Voice 4: to refer to director for that question i'm not i'm not sure it's not more i know but

[2:02:30] Voice 4: we can defer this if you want additional information until your next agenda

[2:02:33] Voice 4: them do you want to differ i

[2:02:38] Voice 8: prefer to defer or

[2:02:40] Voice 4: to differ okay so would you reach out personally

[2:02:45] Voice 4: to get that information from director marler um

[2:02:49] Voice 12: yes i can do that i mean i

[2:03:00] Voice 10: expect that it's

[2:03:01] Voice 10: this is fairly straightforward but i still like the idea of getting my eyes on the existing and

[2:03:09] Voice 10: the new version and we're getting a comment from him outside of that i

[2:03:14] Voice 8: mean i read his report but

[2:03:16] Voice 8: it didn't really answer my comparison question so but

[2:03:20] Voice 4: this is to bring us in line with the

[2:03:23] Voice 4: legislation that's been updated so i don't know if we have a choice i mean we'll have to adopt this

[2:03:31] Voice 12: anyways right reading

[2:03:39] Voice 10: in the alternative there's uh there's an option to amend with in which case

[2:03:45] Voice 10: they if they're not consistent they'd be reviewed by the executive committee so what my sense is

[2:03:53] Voice 10: that there's not uh as far as i know i didn't see anything here about there being a time crunch

[2:04:00] Voice 10: branch as far as deferring it to the next meeting so i just i'll reach out to director of legislative

[2:04:08] Voice 10: services to see if you can answer my questions just so i'm feeling confident that i know what

[2:04:14] Voice 10: the changes precisely are and um so

[2:04:18] Voice 4: you have to make a motion i

[2:04:19] Voice 10: move to defer item

[2:04:25] Voice 10: 12.1 the request for a decision on the freedom of information and protection of private

[2:04:35] Voice 4: I would like the existing bylaw to be added to the agenda package and

[2:04:41] Voice 10: I would like the

[2:04:42] Voice 10: existing bylaw to be added to the agenda package

[2:04:44] Voice 4: thank you for that uh that is a motion so

[2:04:52] Voice 4: I'll second the motion uh any further discussion all those in favor one two and three that

[2:05:02] Voice 4: that carries. Thank you. So 12.2. This was a late item added to

[2:05:16] Voice 4: the online agenda. And there's a copy of was available at the

[2:05:20] Voice 4: front or that is available here. If anybody wants to see it. This

[2:05:24] Voice 4: is the protocol agreement draft protocol agreement with the

[2:05:31] Voice 4: on us first nation um for consideration of the local trust committee and the process

[2:05:41] Voice 4: but the draft protocol agreement it should be stated is between trust council

[2:05:48] Voice 4: and first nations so we cannot approve this we are to receive it and um give her comments

[2:05:58] Voice 4: consider it and then pass it along um sonya were you going to want to present this

[2:06:03] Voice 4: i sure can thank you so just in terms of background there's significant information

[2:06:09] Voice 4: contained in the staff report but i'll just summarize for the benefit of the participants

[2:06:14] Voice 4: and those watching is that the islands trust council can enter into agreements with first

[2:06:19] Voice 4: nations on its own behalf or on behalf of a local trust committee so that's what this

[2:06:24] Voice 4: is presented as for you this will set out how the parties are going to work together

[2:06:29] Voice 4: in the future. So we already have a protocol agreement with Sineoak First Nation. That's

[2:06:37] Voice 4: a 2008 document and the Lyakson First Nation is 2000. So this would be the third protocol

[2:06:44] Voice 4: agreement with a First Nation that the Islands Trust Council would have on behalf of the

[2:06:50] Voice 4: local trust committee, but the first for the Ski. So staff with assistance from legal

[2:06:57] Voice 4: Council have negotiated the draft agreement for Trust Council's consideration and SNNAS has

[2:07:03] Voice 4: indicated their interest in the agreement primarily as it relates to Liskety Island

[2:07:09] Voice 4: Local Trust Committee and the Islands Trust Council. It could be amended in the future to

[2:07:14] Voice 4: include other local trust committees but that's not being considered at this time. The most

[2:07:19] Voice 4: important piece of this is that SNNAS First Nations Chief and Council have reviewed this

[2:07:24] Voice 4: draft agreement march 15th of this year and requested that the island stress make an effort

[2:07:31] Voice 4: to have the agreement negotiations concluded and approved by trust council by the end of this month

[2:07:36] Voice 4: so it's very time sensitive it would not take effect until it's been approved by the minister

[2:07:41] Voice 4: of municipal affairs however so after the agreements in effect staff will prompt trust

[2:07:47] Voice 4: councils to appoint a working group and appoint the working group members and organize meetings

[2:07:53] Voice 4: for 2023 and book into 2024 as part of the committee meeting booking process so we would

[2:08:02] Voice 4: forward any resolution that you make today to the audience council for consideration and staff will

[2:08:10] Voice 4: be proposing trust council schedule a special meeting this month prior to the end of this month

[2:08:15] Voice 4: to consider approval of this agreement so i'll record any resolution that you have today and

[2:08:23] Voice 4: forward it for the executive committee's consideration of the next steps okay that

[2:08:31] Voice 4: seems pretty clear has everyone had a chance to review the protocol agreement and trustee

[2:08:37] Voice 4: yeah so i will note that um as your lts uh the musketeer local trust committee members

[2:08:48] Voice 4: were part of these discussions um i think it's noted in the comments and uh this is very

[2:08:56] Voice 4: encouraging that we keep establishing these um processes that promote and support intergovernmental

[2:09:06] Voice 4: and government to nation relationship building and how does that work in practice so that is

[2:09:13] Voice 4: really setting out the terms of how does this look and this was very

[2:09:20] Voice 4: I mean, from my impression, the Sun and Osprey station had some clear ideas of how they wanted

[2:09:27] Voice 4: engagement in this protocol to be considered.

[2:09:31] Voice 4: So we're just to say, do we agree with this?

[2:09:37] Voice 4: I don't think it's really up to us.

[2:09:38] Voice 4: I'm not interpreting this as something that we need to message or, yeah, I don't have

[2:09:46] Voice 4: any comments on it.

[2:09:47] Voice 4: i think it's been well and thoroughly um through us to the terms so i was prepared to make a motion

[2:09:55] Voice 4: unless you want to or trust your own resolution uh

[2:10:02] Voice 8: my only comments is that

[2:10:03] Voice 10: if we're going to

[2:10:04] Voice 10: send comments to trust council uh from my perspective uh enthusiastically uh support

[2:10:11] Voice 10: the endorsement of this and we look forward to uh moving through new face with the

[2:10:16] Voice 10: of our relations with

[2:10:17] Voice 9: us now nation great

[2:10:20] Voice 4: so catherine i was going to forward a resolution

[2:10:26] Voice 4: to you that the whiskey local trust committee endorsed the draft protocol agreement this is

[2:10:32] Voice 4: my last first nation and forwarded the direct staff to forward it to executive committee

[2:10:38] Voice 4: for consideration by trust council is

[2:10:42] Voice 12: that clear enough so

[2:10:50] Voice 4: i move that to have a seconder

[2:10:54] Voice 4: trustee peterson am i trusting the roadie not fast enough uh

[2:11:00] Voice 12: any discussion on this

[2:11:05] Voice 12: no

[2:11:05] Voice 4: all those in favor and one two three that is carried wonderful

[2:11:12] Voice 4: thank you everyone that's

[2:11:20] Voice 12: there's no one else to have a look yes okay

[2:11:28] Voice 4: so item 12.3

[2:11:31] Voice 4: um we have a is it specifically tell us telephone service and uh as a member of the community brought

[2:11:39] Voice 4: up the safety issue regarding um yeah telephone service to the island so trustee peterson

[2:11:48] Voice 10: yeah so i think the next step in terms of our advocacy for community here is to request uh

[2:11:57] Voice 10: staff and chair briefs a letter to tell us concerning the telephone service i'll add that

[2:12:02] Voice 10: i have um uh with permission of the catholic regional district i have a copy of their letter

[2:12:09] Voice 10: uh which goes uh speaks directly to the expectations set out in telecommunications act

[2:12:15] Voice 10: i think that's an important part to add and i have not um i have but have not uh sent yet some

[2:12:24] Voice 10: um some up-to-date information on some of the long-term outages that have been happening so

[2:12:31] Voice 10: that we can have some clear and confident examples to include in the letter um i'm happy to to share

[2:12:39] Voice 10: that information either directly with you chair or staff whatever however you you feel is appropriate

[2:12:45] Voice 10: to do that um and give you all the information you need i think to write the most effective letter we

[2:12:51] Voice 10: can uh and i do have a motion prepared excellent

[2:12:56] Voice 4: always ready not

[2:12:59] Voice 10: always but today

[2:13:00] Voice 4: today you are

[2:13:00] Voice 10: uh so i move that the ltc requests staff and the chair to prepare a letter to tell us concerning

[2:13:06] Voice 10: telephone service on

[2:13:08] Voice 8: the ski island and catherine that's one of the ones i sent you in the chat

[2:13:14] Voice 5: yes i have that trustee laroni did you want to comment on that

[2:13:21] Voice 12: oh

[2:13:25] Voice 7: dear how did the hand come up

[2:13:26] Voice 7: interesting um yeah i'm with tim i think we really this is something that's really important to the

[2:13:32] Voice 7: island that we need to lots of levels that we need to deal with so i agree um

[2:13:38] Voice 4: is this with regard so

[2:13:40] Voice 4: just with your most resolution is this regarding telephone matters or is it concerns with or

[2:13:47] Voice 4: outages is there anything particular you want to specify well

[2:13:52] Voice 10: i can i what i thought i would do

[2:13:54] Voice 10: to aid the process is probably most appropriate to you and staff members who work with you

[2:14:02] Voice 10: on this.

[2:14:03] Voice 10: But I have some background information and it is about, in fact, the lack of service.

[2:14:09] Voice 10: It's about the fact that phones are out for long periods of time and that they're not

[2:14:15] Voice 10: meeting their obligations under the Telecommunication Act and they need to be held account and this

[2:14:20] Voice 10: is an advocacy by the lpc that uh is our first step in in this process of helping to advocate

[2:14:28] Voice 10: for

[2:14:29] Voice 8: the community there's a number of concerns and chief among them is safety

[2:14:34] Voice 4: needs um okay i

[2:14:39] Voice 4: think that's clear enough um i don't yeah i'm pretty clear on the issue now so do we have a

[2:14:48] Voice 4: seconder for your motion uh trustee trustee laroni seconds the motion any further discussion

[2:14:59] Voice 4: nope all those in favor and that is carried excellent thank you for your submission sir

[2:15:06] Voice 4: and for those of you in the public who want to see this addressed i hope we can move it forward

[2:15:11] Voice 4: expeditiously and get uh better service quickly um okay item 12.4 again overview trustee peterson

[2:15:23] Voice 4: son for the discussion of barge wrap and request to our respective ceos for a letter thank you so

[2:15:32] Voice 10: i neglected to mention my trustee report earlier um catholic regional district the representatives

[2:15:38] Voice 10: and the ski island local trust committee had protocol meeting on friday um and one of the

[2:15:46] Voice 10: issues that we discussed was the ongoing issue of the barge ramp and um finding some way uh to

[2:15:57] Voice 10: um make legally conforming to common uses of the section of the uh the roadway that's under the

[2:16:06] Voice 10: jurisdiction of moji and uh out of our discussion we agreed that the step we would like to take

[2:16:15] Voice 10: is that each of our organizations respectively will request that their CA goes right to the

[2:16:24] Voice 10: regional manager out of the NIMO office requesting a meeting, a joint meeting with representatives

[2:16:32] Voice 10: from the Leskeetee Local Trust Committee and the Catholic Regional District, asserting

[2:16:37] Voice 10: barge ramp access and how we might go about bringing

[2:16:44] Voice 8: the common use into conformity and

[2:16:48] Voice 8: of course we need multi to sign on to to get that happening

[2:16:52] Voice 12: that's the background

[2:16:58] Voice 12: if

[2:16:58] Voice 10: you don't mind i'll just go ahead and make a motion while i've got mike in my hand and then we

[2:17:01] Voice 10: can talk about further uh so i know that the local trust committee requests the cao to write the

[2:17:09] Voice 10: multi-regional manager requesting a joint meeting with the skidiana local trust committee and the

[2:17:14] Voice 10: catholic regional district concerning the barge ramp access thank

[2:17:22] Voice 12: you justin peterson uh seconder

[2:17:25] Voice 4: on the motion do i have a seconder trustee there are any seconds for the motion um any further

[2:17:33] Voice 4: the discussion yeah i was actually really interested to learn about this uh issue i

[2:17:40] Voice 4: hope it doesn't raise red flags for any non-compliant use that's been happening but uh

[2:17:48] Voice 4: i think moti is probably going to want to uh work in a in a direction that would bring everybody

[2:17:55] Voice 4: into compliance and then satisfactory to them so i hope we can move this forward um all those in

[2:18:02] Voice 4: favor and that's one two trusty the roadie you in favor your videos gone dark there hand is up

[2:18:12] Voice 4: thank you that is carried thank you it's wonderful so that's all of our new business um

[2:18:19] Voice 4: i should have added uh one item for one item for discussion from our last committee meeting and i'm

[2:18:32] Voice 4: i'm wondering if i can add it right now do we have time it's

[2:18:38] Voice 10: very short it's 120. i don't

[2:18:40] Voice 10: see that there's a whole lot left on the agenda it's fine by me trustee

[2:18:44] Voice 4: laroni can i amend the

[2:18:46] Voice 4: agenda do i have your uh indulgence to amend the agenda and add something it's more like a

[2:18:54] Voice 4: question than anything else okay thumbs up from trustee laroni so forgive me everybody

[2:18:58] Voice 4: Everybody still new at the job, so sharing is very much a learning curve.

[2:19:05] Voice 4: So 12.5, just noted in the last minutes, and I wanted to bring it forward asking if there

[2:19:14] Voice 4: was interest in having a First Nations member open one of our meetings and sort of welcome

[2:19:27] Voice 4: us to the territory.

[2:19:29] Voice 4: um this happened on the gorilla island to sort of start off for a new year

[2:19:34] Voice 4: um but i understand it's a you know this is a different area we have one nation that has

[2:19:40] Voice 4: sort of primary rights and title to gorilla island and obviously there's

[2:19:48] Voice 4: different considerations here so i just wanted to ask if that's ever been done if there's

[2:19:55] Voice 4: interest or what that might look like requesting an elder or someone to open our our meeting one

[2:20:05] Voice 4: of our meetings this is yeah good uh

[2:20:09] Voice 10: so thank you for that i think it's uh it's a great idea

[2:20:13] Voice 10: um but as you alluded to the situation here is a little bit more complicated we have

[2:20:19] Voice 10: have a number of First Nations that have overlapping rights

[2:20:26] Voice 10: and claims to ,, in some cases overlapping,

[2:20:32] Voice 10: in some cases to parts of all of the island.

[2:20:36] Voice 10: And I would say the ones that are perhaps most engaged

[2:20:43] Voice 10: would include the Tla'aman Nation, which

[2:20:46] Voice 10: is a treaty nation now.

[2:20:48] Voice 10: um qualicum comox and snonauts and those those are the ones that have been most engaged in the

[2:20:59] Voice 10: community so i mean there is there is a question uh about uh making sure that we do this in a way

[2:21:06] Voice 10: that is um respectful to all of those nations and uh doesn't uh um doesn't give the appearance of

[2:21:16] Voice 10: of some kind of preferential um requests so we just might want to think about how to do that

[2:21:23] Voice 10: maybe to reach out to all of them um so i in principle i'm certainly supportive of the idea

[2:21:31] Voice 10: that it just needs to be done in a respectful and thoughtful manner so that we're not uh so

[2:21:36] Voice 10: referring to the goals of reconciliation and not uh not being reversed so

[2:21:40] Voice 12: those

[2:21:41] Voice 10: are my thoughts

[2:21:45] Voice 4: yeah and i'll just note that it's um it is one of part of our one of our standing resolutions

[2:21:51] Voice 4: uh in regards to first nations reconciliation uh where appropriate to invite elders to attend

[2:21:58] Voice 4: and provide a traditional welcome to the territory so i just wanted to see what

[2:22:02] Voice 4: the interest might be and if this has been done before so i might just leave it there it sounds

[2:22:11] Voice 4: like this would be complicated for right now but yeah yeah

[2:22:20] Voice 10: i'm wondering if i mean it seems like

[2:22:22] Voice 10: the sort of thing that uh when we get the new senior intergovernmental policy advisor

[2:22:28] Voice 10: up and running that that would be a great question for them how best approaches i'll also note that

[2:22:35] Voice 10: um you know in terms of the standing resolution annually writing letters first nations uh

[2:22:42] Voice 10: i'm not sure that that's happened yet um as well as you know the one you mentioned which is b

[2:22:49] Voice 10: inviting the elders uh i think c we're kind of we're actually sort of addressing a little bit

[2:22:55] Voice 10: with this the protocol uh advancing the protocol that's not on us and um yeah so i i i'm in i'm

[2:23:07] Voice 10: certainly supportive but let's do it let's do it thoughtfully and respectfully so that we're

[2:23:12] Voice 10: um we're doing it well yes

[2:23:18] Voice 4: and i've um i've heard from staff that those letters are in process so

[2:23:23] Voice 4: um it's partly been a well it's definitely been due to a capacity issue the administrative

[2:23:30] Voice 4: the mid-level administrative coordinator position um which was approved and i'm thankful it

[2:23:37] Voice 4: it was because this is some of the administrative detail that has not just could not meet

[2:23:45] Voice 4: And so our standing agreements or our standing resolutions

[2:23:48] Voice 4: may say we're doing this or not.

[2:23:50] Voice 4: But when it comes down to it, we have not

[2:23:53] Voice 4: had the operational capacity.

[2:23:55] Voice 4: So this is one of the things that has been outstanding.

[2:23:59] Voice 4: And I understand that Director Fraser is working on that.

[2:24:03] Voice 4: But hopefully, we'll have capacity

[2:24:04] Voice 4: to do these things in a timely way and not late,

[2:24:09] Voice 4: as has been unfortunately the case before.

[2:24:13] Voice 4: So I'll leave that for just, we'll maybe follow up in the next little while, I'll ask staff, actually maybe once the SEPA, the new senior intergovernmental policy advisor is in position, I think they'd probably be best positioned to advise us.

[2:24:30] Voice 4: So thanks for that.

[2:24:33] Voice 4: Anything else, Trustee Leroni, did you have any questions or want to speak to that?

[2:24:39] Voice 7: No, I agree with Trustee Peterson.

[2:24:43] Voice 7: great all right

[2:24:45] Voice 4: well let's move on to the reports um so 13.1 there's a trust conservancy report

[2:24:52] Voice 4: uh i sit on the uh stress conservancy board and i'm really pleased at the work that they're doing

[2:25:00] Voice 4: um a lot of the i would say the significant well what i've been learning is that as uh

[2:25:11] Voice 4: as lands are donated and like Link Island and like a real trust area was

[2:25:18] Voice 4: donated in its entirety.

[2:25:20] Voice 4: We need to actually keep adding capacity as in paying staff and paying legal

[2:25:27] Voice 4: fees to work through management plan and ecosystem mapping and monitoring.

[2:25:33] Voice 4: And so as we're doing our job well,

[2:25:37] Voice 4: and as the public engages with the Adams trust and says,

[2:25:39] Voice 4: we want to conserve these lands um it doesn't mean that the workload is shrinking it actually means

[2:25:46] Voice 4: it's expanding so when people ask why is the ivan's trust conservancy budget growing it's

[2:25:51] Voice 4: because people are actually donating land and that's a good thing for conservancy so um that's

[2:25:58] Voice 4: in your agenda package here's 26 and 27. the applications report um 13.2 march 13th we have one

[2:26:09] Voice 4: application uh parcel line adjustments for subdivision subdivision referral response

[2:26:20] Voice 4: Is there any update on this?

[2:26:23] Voice 4: Talk about.

[2:26:29] Voice 4: So why you see that one year for so long?

[2:26:35] Voice 4: So just to clarify,

[2:26:37] Voice 4: it's been here for a while.

[2:26:41] Voice 4: Is we haven't provided a final letter,

[2:26:44] Voice 4: so that means that the applicant

[2:26:45] Voice 4: hasn't actually completed their

[2:26:47] Voice 4: conditions with other agencies or levels

[2:26:53] Voice 4: government so okay we sent our referral response we're waiting for confirmation that the applicant's

[2:26:58] Voice 4: ready to finalize their subdivision plan then send a final letter and close the file

[2:27:02] Voice 4: still open i see yeah thank you okay um i'm trusting a little expense report so page 29

[2:27:19] Voice 4: just a question special projects why was it budgeted for 271 dollars

[2:27:36] Voice 4: We can look into those types of charges and figure out what the invoicing was specifically.

[2:27:44] Voice 4: It could have been advertising.

[2:27:48] Voice 4: But that was the budget, not what was spent.

[2:27:52] Voice 4: Oh,

[2:27:52] Voice 12: I see. That wasn't what was spent.

[2:27:55] Voice 4: $271.

[2:27:56] Voice 4: It's just odd.

[2:28:00] Voice 4: Well, it's

[2:28:00] Voice 4: been there for a year and nobody's noticed.

[2:28:04] Voice 4: i do look at the numbers actually um 333 is kind of strange too

[2:28:12] Voice 4: there's a logic to the numerical i'm sure there is

[2:28:16] Voice 4: so one of the things we will have to clarify is whether

[2:28:22] Voice 4: if we continue with this equipment does this add to our median expenses um for that rental cost

[2:28:32] Voice 4: it will yeah it does and you can also adjust within your budgets uh there are other local

[2:28:40] Voice 4: trust committees that use this type of equipment and rental where their uh gabriel used to do that

[2:28:45] Voice 4: as well as their rental hasn't been used in a little while but can come out of their meeting

[2:28:50] Voice 4: expenses and if they ran out they would have to adjust from other budgets or request for a top-up

[2:28:57] Voice 4: from an external budget source so you kind of work with what you have until you don't have

[2:29:03] Voice 4: okay and just because i'm new at this so communications is all external communications

[2:29:11] Voice 4: these paper placements and printouts and stuff so if members of the community want

[2:29:16] Voice 4: um like we were talking about earlier the apc or the the ocp review posted at different places

[2:29:26] Voice 4: in the community that could come under the communications budget or would that be special

[2:29:31] Voice 4: project budget because that's part of your official community plan project it should

[2:29:36] Voice 4: come out of the project budget right and if we run out of that then the ltc can say well

[2:29:43] Voice 4: now we'd like you to utilize the communications budget for that so your project manager the

[2:29:48] Voice 4: planner would identify we're getting close to reaching your maximal

[2:29:51] Voice 3: budget right so we

[2:29:53] Voice 3: We use the project budget first, and then

[2:29:55] Voice 3: you can tap into your communications budget

[2:29:58] Voice 3: to support.

[2:30:00] Voice 4: project work if you need to but typically this communication would be for some trustees publish

[2:30:05] Voice 4: in the

[2:30:06] Voice 4: newspaper the local newspaper and they charge for that space for that or there's more

[2:30:11] Voice 4: general communications around um upcoming events or things that the LTC would like to advise the

[2:30:19] Voice 4: community about so Trustee Peterson you were saying that you might print out some things

[2:30:27] Voice 4: things personally and post them around?

[2:30:29] Voice 4: Do you think we could have the Northern Office do that?

[2:30:34] Voice 4: And just so you're not on the hook for those expenses.

[2:30:40] Voice 4: Because nothing's been spent in the OCP project

[2:30:43] Voice 4: this last year.

[2:30:45] Voice 10: I'll just let you know that late in the last term,

[2:30:48] Voice 10: because of the sometimes issues around printing

[2:30:54] Voice 10: to printing and getting stuff to the speedy uh the ltc actually authorized the purchase of a printer

[2:31:01] Voice 10: which is sitting in uh my back room right now and i have it there and uh and that was

[2:31:11] Voice 10: so all that will all that the ltc will need to come up with is some paper

[2:31:17] Voice 12: so

[2:31:18] Voice 10: i'll go buy

[2:31:20] Voice 10: sheath of paper and i will expense it and uh we'll be good to go for that kind of publication

[2:31:28] Voice 10: and

[2:31:29] Voice 3: we can we can frame paper as well okay

[2:31:31] Voice 10: that works too

[2:31:33] Voice 3: late in the day for you but

[2:31:34] Voice 3: yeah i'm

[2:31:35] Voice 3: sure if you need things like that

[2:31:36] Voice 10: all right yeah i mean that can just go staples and

[2:31:38] Voice 10: sandbox or whatever several hundred pieces but yeah so just so you know that's an option okay

[2:31:45] Voice 4: okay that's that's good to know so thank you for bringing me up to speed on that i

[2:31:50] Voice 4: i think i saw something about a printer earlier so um so it's great for many expenses and

[2:31:58] Voice 4: adoptive policies and staffing resolutions are always reported or the standing resolutions are

[2:32:04] Voice 4: still added to every agenda so i think we're almost at the end oh yeah local trust committee

[2:32:13] Voice 4: any web page are you doing updates for that page you were doing a little all right we are one

[2:32:22] Voice 4: trustee corner i saw that both you and what trustee romney had done i don't think that's

[2:32:29] Voice 8: i don't think i've done a post since like election time

[2:32:32] Voice 10: perhaps so my sense is that most of the

[2:32:38] Voice 10: leskete public sort of either like we do do a regular thing in our local paper um and other

[2:32:48] Voice 10: than that i think people just phone us or talk to us in person i don't think the web presence is

[2:32:55] Voice 10: in terms of the ltc is that important but maybe someone would like to tell me okay so if the

[2:33:03] Voice 4: public wants to know they know where to find you that's what you're saying they

[2:33:07] Voice 9: do not hard to find

[2:33:09] Voice 4: okay so move to the work program 14.1 and 14.2 active projects report and future projects report

[2:33:18] Voice 4: well they have only one active project is that right

[2:33:27] Voice 4: so many papers see what's on computers there are two there and unfortunately we tried to

[2:33:35] Voice 4: update the responsibility column there to remove our previous manager but it's popped back up again

[2:33:41] Voice 4: and every time

[2:33:42] Voice 4: we try to delete it it comes back really maybe heather really does want to work on

[2:33:47] Voice 4: this um so you do have to if you're officially a plan review and amending your meeting procedures

[2:33:54] Voice 4: theoretically starting april 1st you would then have these two minor projects only one of which

[2:34:02] Voice 4: can be worked on at any given time unless the local trust committee wishes to redirect staff's

[2:34:06] Voice 4: attention to one or another we would assume it's going

[2:34:10] Voice 4: to be the ocp project

[2:34:13] Voice 4: yeah

[2:34:14] Voice 9: i have a question on item two there uh update from august 29 2022 staff is going to

[2:34:23] Voice 9: bring a report back on options for submission for delegation material

[2:34:27] Voice 10: uh which we had prioritized

[2:34:30] Voice 10: at the time to make that happen while we're kind of on pause on the ocp project and i wonder if

[2:34:38] Voice 10: there's any chance that got to you

[2:34:40] Voice 10: before the person who's listed as responsible left the

[2:34:43] Voice 10: organization if it's just sitting there they can bring it to us it's all ready to go we can look

[2:34:48] Voice 4: at that okay okay so that's that's a full clarification that we put in the interim but

[2:34:56] Voice 4: we do have an ocp report that we're

[2:34:59] Voice 3: working on for you right now so that actually would be helpful

[2:35:02] Voice 3: for you to clarify which you would prefer us to because

[2:35:07] Voice 4: i'm not sure if the report that is

[2:35:11] Voice 4: mentioned in this list is completed that

[2:35:15] Voice 10: was my question is whether can you see if it's completed

[2:35:18] Voice 10: if it's completed great let's get it and if not then i think the priority i mean my sense the

[2:35:24] Voice 10: prior to the cps okay

[2:35:25] Voice 3: screen

[2:35:36] Voice 4: and three of those agenda what happened okay if there's nothing

[2:35:42] Voice 4: further um the upcoming meetings our next regular meeting is scheduled for monday may 8 2023

[2:35:51] Voice 4: 11 pm at this facility i

[2:35:54] Voice 12: think that's not quite accurate is

[2:35:56] Voice 4: it not accurate no

[2:35:59] Voice 9: it is may

[2:35:59] Voice 9: May, oh, it is May 8th,

[2:36:02] Voice 12: 11 a.m.

[2:36:04] Voice 12: Yeah.

[2:36:05] Voice 12: Okay.

[2:36:06] Voice 12: Okay.

[2:36:08] Voice 12: Just messing with me.

[2:36:11] Voice 8: You did say p.m.

[2:36:12] Voice 8: Did

[2:36:13] Voice 4: I say p.m.?

[2:36:14] Voice 4: Well, in that case, yes, definitely wrong.

[2:36:16] Voice 4: It was p.m., 11 a.m.

[2:36:20] Voice 4: If there's nothing further, I'm guessing we can adjourn our meeting at 1.38 p.m.

[2:36:31] Voice 4: Trustee Peterson, aye.

[2:36:33] Voice 4: Leroni, go

[2:36:34] Voice 9: back to bed.

[2:36:36] Voice 4: You're okay?

[2:36:37] Voice 9: Take some vitamin C. Go back to bed.

[2:36:40] Voice 4: Get better.

[2:36:41] Voice 4: Oh, she's coughing.

[2:36:44] Voice 4: She's just...

[2:36:45] Voice 4: I like your palm tree in the background

[2:36:47] Voice 4: and the beach. It looks very hopeful.

[2:36:50] Voice 4: Okay.

[2:36:51] Voice 4: Sorry,

[2:36:53] Voice 7: did you have anything to say?

[2:36:55] Voice 7: Nope, just

[2:36:55] Voice 7: thanks. You've had a great meeting.

[2:36:59] Voice 12: Alright.

[2:37:01] Voice 12: Thank you so much.

[2:37:03] Voice 12: hello

[2:37:04] Voice 5: catherine hi i just had a quick question yeah

[2:37:08] Voice 12: um

[2:37:09] Voice 5: how many members of the public were

[2:37:11] Voice 5: there i know two spoke but i wasn't sure if there was more members there or more members

[2:37:16] Voice 5: of the public sitting there

[2:37:18] Voice 4: were four or five four there were four more presents

[2:37:22] Voice 11: and three spoke

[2:37:22] Voice 4: okay did you get the name of the third gentleman who spoke about the

[2:37:32] Voice 12: telephone

[2:37:33] Voice 5: service um i haven't been using names in the town hall at

[2:37:37] Voice 4: all that's right

[2:37:39] Voice 5: unless you want me

[2:37:41] Voice 4: to no we take them out whatever is in the process

[2:37:48] Voice 4: procedure okay katherine we can turn off the live streaming uh rob and stop the recording