South Pender Island Local Trust Committee community information meeting, March 25, 2023

[0:00:00] Voice 10: sorry we're just okay we're we're starting recording perfect

[0:00:08] Voice 12: so we're just calling the

[0:00:10] Voice 12: meeting to order uh we're starting a little late we're missing our chair and staff in person

[0:00:18] Voice 12: due to ferry cancellations so that's beyond our control um so we're going to call for the

[0:00:24] Voice 12: approval of the agenda but we're going to then immediately go into some changes to the agenda

[0:00:31] Voice 12: agenda item order and deal with the town hall work initially.

[0:00:38] Voice 12: And then once the chair and staff arrive,

[0:00:41] Voice 12: we can get back into the the prior items on the agenda.

[0:00:50] Voice 12: So I'm going to call for a vote on that if we agree that we're going to start

[0:00:55] Voice 12: with the town hall first and then revert back to the original order once

[0:01:00] Voice 12: the chair has arrived are you in agreeance with that yes i am the

[0:01:06] Voice 2: only question i have is

[0:01:09] Voice 2: are we going to interrupt that and go back to our regular schedule when they come

[0:01:15] Voice 6: yes and then

[0:01:16] Voice 2: continue at the end yes okay so it's kind of cutting it up into sections and yeah

[0:01:20] Voice 12: yes i think

[0:01:21] Voice 12: that's the best use of our time because we don't know how long they're going to be right

[0:01:25] Voice 2: yes i agree

[0:01:26] Voice 2: i do i need to second that you

[0:01:27] Voice 12: need to second it okay

[0:01:28] Voice 2: and

[0:01:30] Voice 12: then all those in favor

[0:01:34] Voice 12: anyone

[0:01:34] Voice 2: opposed all

[0:01:38] Voice 12: right so um i think so so dad has mentioned prior um that he's had some

[0:01:48] Voice 12: facilitation experience um so i think he's going to be the better person out of the pair of us

[0:01:54] Voice 12: to deal with the facilitation of this town hall section and what we're looking here is to get

[0:02:01] Voice 12: ideas from everyone present and then once we've got some ideas started we're going to send out a

[0:02:08] Voice 12: poll I think that that's what I'd like to propose anyway that we send out a poll so we hit as many

[0:02:12] Voice 12: people in the community as possible to hear from everyone as to what you want us as your LTC to

[0:02:19] Voice 12: to focus on for the upcoming year.

[0:02:21] Voice 12: Now, there are a couple of things to bear in mind.

[0:02:25] Voice 12: First council made a resolution

[0:02:28] Voice 12: that we can only have one minor project at a time.

[0:02:33] Voice 12: So whatever ideas come out at the end of the process here,

[0:02:37] Voice 12: we can only move ahead with one.

[0:02:39] Voice 12: Once that's been completed, we can take another one.

[0:02:41] Voice 12: And I think it'd be a good idea for us to do this each year,

[0:02:44] Voice 12: at the beginning of each year,

[0:02:45] Voice 12: or whenever a project is closed,

[0:02:47] Voice 12: we'll come back to you and ask you what your what it is that you want us to focus on because we're

[0:02:52] Voice 12: here to represent what you need and want from us the other thing that i want to mention is there

[0:02:58] Voice 12: was a resolution passed by trust council that the trust policy statement will be coming back

[0:03:03] Voice 12: to communities for six months review and input and we're anticipating that to happen later this year

[0:03:10] Voice 12: and included in that will be um reconciliation uh housing and climate change so i would ask that

[0:03:19] Voice 12: if you have recommendations for those three items that they don't be raised as the immediate

[0:03:29] Voice 12: concern because they are going to be dealt with later on this year through the tps process and

[0:03:35] Voice 12: then once the tps process has been completed then we can see how it affects rsvp and how it affects

[0:03:40] Voice 12: any minor projects that you want us to focus on does that make sense so that's my recommendation

[0:03:46] Voice 12: I don't know how dad feels about that and I don't know how you feel about that oh

[0:03:50] Voice 2: yeah if I can just

[0:03:51] Voice 2: add to that there's some only allow the minor one minor project but there are also major projects

[0:04:01] Voice 2: but a major project can only be approved by the by the council by the trust council and funding

[0:04:08] Voice 2: you know we have to ask for funding to do a major project and that only happens once a year and so

[0:04:14] Voice 2: this year there is no major project but we need to plan for if we want a major project for next year

[0:04:21] Voice 2: we would then have to put an application in that would have to convince convince the the group that

[0:04:30] Voice 2: that um that is a priority for

[0:04:35] Voice 9: the trust and

[0:04:36] Voice 2: that they're willing to fund it just so you know that

[0:04:39] Voice 2: that's an option as well. So can you bring the my yes.

[0:04:45] Voice 15: Can you just give an example of what a major

[0:04:47] Voice 15: project would be?

[0:04:49] Voice 12: A major project would be anything that would cost more than than $5,000

[0:04:53] Voice 12: in staff time or resources. So things like an OCP amendment, a major bylaw change, I guess.

[0:05:07] Voice 12: yeah something like that something that's going to take up a significant amount of time or money

[0:05:14] Voice 6: thank

[0:05:15] Voice 9: you I'm

[0:05:17] Voice 12: just trying to find it any

[0:05:18] Voice 6: other questions or comments on the

[0:05:21] Voice 2: projects I think it'll become clear but if you have questions just speak up at any time

[0:05:28] Voice 2: so I just wanted to sort of set the stage for a brainstorming so the kind of brainstorming

[0:05:36] Voice 2: agreements that we could have that I will ask you if you agree to, is that all ideas are welcome.

[0:05:43] Voice 2: And that when we're brainstorming, there's creativity involved. And we need to be feeling

[0:05:50] Voice 2: free to actually come up with ideas. And we want everybody to be able to participate.

[0:05:56] Voice 2: And so it's important that when somebody has an idea, that there's no critiquing of the idea.

[0:06:01] Voice 2: we'll do the critiquing we'll do the evaluation later on right but when we're doing the

[0:06:05] Voice 2: brainstorming we're just saying here's what somebody wants here's something that some

[0:06:11] Voice 2: one person or several people desires to see you know change and so if we can agree that we will

[0:06:19] Voice 2: not critique ideas as they come up we'll just say great so if somebody says you know i think we

[0:06:26] Voice 2: should get a airstrip on south pender that you know and everybody should have access to use a

[0:06:32] Voice 2: a plane on it right i think nobody's going to say oh that's the stupidest idea i've ever heard right

[0:06:37] Voice 2: like that's just not realistic i don't want that we're not going to do that we're just going to say

[0:06:42] Voice 2: cool hey we're going to put it on the list we've got flip charts and we're going to put populate

[0:06:47] Voice 2: that with the ideas without evaluating them okay that way what we're doing by doing that is we're

[0:06:55] Voice 2: creating a safe atmosphere for everybody because people might think that their idea is not a good

[0:07:00] Voice 2: good idea or somebody's not going to think it's a good idea and they might be holding back for that

[0:07:04] Voice 2: so let's have fun let's be easy on each other like what i say is let's be hard on issues

[0:07:10] Voice 2: and soft on people right we treat each other with respect we can vehemently disagree about

[0:07:17] Voice 2: the issues but we're respecting each other and so uh yeah so so we'll uh not try try not to get

[0:07:32] Voice 2: too deeply into what exactly, you know, how exactly is going to be done, like I want this

[0:07:39] Voice 2: thing, and so what I want to start with is all this detail, you know, I want, you know, like

[0:07:47] Voice 2: what, yeah, I haven't got an example in mind right now, but so the thing is to get all the ideas on

[0:07:55] Voice 2: the table that are what you want to see changed or what you see as an issue and then you we want to

[0:08:04] Voice 2: hear like the basic idea not the how to do it we're going to talk more about how to do it later

[0:08:12] Voice 2: so i find the format of us looking at the uh what is it called the the whole list of projects you

[0:08:19] Voice 2: know the main minor and major and and all that a little bit constrictive for this exercise that

[0:08:24] Voice 2: we're doing right now. So I want to kind of release us from that a little bit. We know it's

[0:08:28] Voice 2: there. We know that's where we're going to end up, you know, to select projects that we're going to

[0:08:33] Voice 2: do. We need to do a lot of work between now and then to define exactly what that is. But what is

[0:08:39] Voice 2: it we want to accomplish? That's what we're here for today. That's what we want to hear from you

[0:08:44] Voice 2: today. What do you want to accomplish? And usually when there's an action that needs to happen that

[0:08:55] Voice 2: people want to have happen or enough people want to make it happen that we do make it happen

[0:09:00] Voice 2: that means there's the currently that's not happening i define that as the problem right

[0:09:07] Voice 2: there's the problem what is the problem that we're trying to overcome what is the thing that we're

[0:09:13] Voice 2: trying to change but the thing that we're trying to change is because we have a problem with

[0:09:19] Voice 2: something the status quo so as a facilitator today i will ask you to help you how you know

[0:09:28] Voice 2: when you come up with an idea i might ask how will that you know how will that fixing that problem

[0:09:33] Voice 2: improve either your life or the community or the environment or the rural character etc

[0:09:40] Voice 2: so that we can find out how does this solution change something because we want to be very clear

[0:09:48] Voice 2: about what we're doing because what I have a pet peeve about is making changes charging ahead

[0:09:54] Voice 2: getting really excited on projects without first having defined very clearly why and

[0:10:01] Voice 12: what we have

[0:10:01] Voice 12: a question based on what you just said and I see other people have questions too so I would I would

[0:10:09] Voice 12: like to say I I for my answer in the beginning this this meeting here should just be about

[0:10:15] Voice 12: everybody have ideas so but now we're saying and you didn't want to have critiquing but now you

[0:10:21] Voice 12: want to ask questions so I think I think

[0:10:25] Voice 2: to to to only facilitate getting the idea but not a

[0:10:30] Voice 12: conversation because that could elicit a conversation I

[0:10:34] Voice 2: don't think conversations are a

[0:10:35] Voice 2: problem okay

[0:10:36] Voice 12: um so I see the lady behind I can't quite see you you had a you were

[0:10:41] Voice 12: raising your hand

[0:10:41] Voice 12: I was just, so for the minor projects, what is the end date that the ideas could be in?

[0:10:47] Voice 12: Because just hearing this for the first time, you know, kind of want to go back and think about it.

[0:10:51] Voice 12: Absolutely.

[0:10:52] Voice 12: And the same thing with a major project.

[0:10:55] Voice 12: So what are the, what is the last deadline for input?

[0:11:00] Voice 12: And then how is this going to be canvassed for the rest of the people who aren't here at the meeting?

[0:11:03] Voice 12: Like reaching out to the rest of the.

[0:11:05] Voice 12: So like I

[0:11:06] Voice 12: said, meeting here will be to put ideas on the board.

[0:11:09] Voice 12: We'll then put a poll together and a survey that'll go out to everybody and I'm hoping that by the May meeting we'll have some results in. If we don't, we'll extend it.

[0:11:21] Voice 12: Can I just ask a question about how you would conduct this survey? Because I remember when there was a survey about STBRs, I think that people who were not living on this island and, you know, from North Pender actually were able to answer that survey. Am I correct about that?

[0:11:39] Voice 12: There

[0:11:40] Voice 13: was a mail-out survey, Heather, that went to every property owner.

[0:11:44] Voice 13: But if you were a property owner, if you lived in Victoria, you'd still be a participant in the survey.

[0:11:49] Voice 13: So that's how it was done.

[0:11:50] Voice 12: So there were no other comments allowed from anybody else?

[0:11:53] Voice 13: Not that I'm aware of.

[0:11:54] Voice 13: If staff could correct me on that.

[0:11:56] Voice 13: But it was a mail-in survey just to people who are registered property owners.

[0:12:00] Voice 12: I would like to know what staff says about that.

[0:12:02] Voice 12: Because I remember somehow somebody saying that comments were coming from elsewhere.

[0:12:08] Voice 12: were but you may be right now i mean i think there might

[0:12:11] Voice 13: have there i think it might have initially

[0:12:12] Voice 13: been one of these monkey doodles or some of these ones that were i think that the trust uses from

[0:12:17] Voice 13: time to time on things but that was not the one that was the one that became the with the

[0:12:22] Voice 13: conclusions that were drawn from in the staff report were based on the mail-out survey okay

[0:12:26] Voice 13: and my only my only suggestion to that was

[0:12:29] Voice 12: um to make sure there's no confirmation bias in that

[0:12:32] Voice 12: that survey make sure that there are there is um plenty of there are plenty of options yeah and not

[0:12:39] Voice 6: just

[0:12:40] Voice 12: the ones that absolutely yeah for sure so we'll we'll work on we'll work with staff on on

[0:12:46] Voice 12: developing this to make sure that that happens so i'm going to ask in the interest of time dag that

[0:12:52] Voice 12: we move forward and open it up to the floor i think i think it's been explained what you would

[0:12:57] Voice 12: would like to do

[0:12:57] Voice 6: in this meeting?

[0:13:01] Voice 12: Because, let's see, the time, with me being late,

[0:13:04] Voice 12: and I do apologize, I saw an email that said it was 10.30.

[0:13:08] Voice 12: Can

[0:13:08] Voice 9: you get to the next page?

[0:13:14] Voice 7: Was there something you were saying or not?

[0:13:24] Voice 7: Yeah, so during

[0:13:26] Voice 2: a brainstorm, we are diversifying.

[0:13:34] Voice 2: We're getting more and more ideas.

[0:13:36] Voice 2: We're spreading like this.

[0:13:37] Voice 2: We're going out.

[0:13:39] Voice 2: we're taking in more and more information and we're giving out more and more

[0:13:42] Voice 2: information, adding more, more and more ideas.

[0:13:45] Voice 2: And it's kind of wide open, right?

[0:13:47] Voice 2: We're just opening up and the idea is to, is to get as much as possible.

[0:13:51] Voice 2: So the peak of creativity is when we got everything in the world,

[0:13:54] Voice 2: that's what we're doing. And after that,

[0:13:57] Voice 2: then we start to narrow everything down and focus.

[0:13:59] Voice 2: And so the brainstorming part of this is the spreading out and getting

[0:14:04] Voice 2: everything. After that, we're going to start narrowing it down.

[0:14:07] Voice 2: and i think that the survey fits into that and further i personally i think we should have

[0:14:14] Voice 2: another meeting like this after we've had all the ideas and we looked at it all and we can look at

[0:14:20] Voice 2: it and try to organize it and say this fits with that and all that kind of stuff and then then we

[0:14:25] Voice 2: should have another meeting where we then do this where we narrow everything down and say here's how

[0:14:31] Voice 2: we prioritize here's what's more important to me here's what some of this might look like i would

[0:14:36] Voice 2: would like to see it this way or that way you know this is a way to achieve this this solution

[0:14:41] Voice 2: or that's in a way so having that just I think that takes a discussion in person personally

[0:14:47] Voice 2: and I think the survey is adding to that and helping that process but it's not the process

[0:14:53] Voice 2: in my view that's another

[0:14:55] Voice 2: tool I'd

[0:14:56] Voice 12: just like to clarify the initial survey going out would be to

[0:14:58] Voice 12: gather more information from the residents that aren't present in this room

[0:15:02] Voice 2: yes yeah so can we

[0:15:03] Voice 12: me forward to actually opening it up to the floor because we're going to I think everybody

[0:15:07] Voice 12: understands and we need to open it up to the floor now we'll

[0:15:13] Voice 15: start how's that go ahead okay

[0:15:15] Voice 15: jonka her chuck nine nine two five so forth so three ideas kind of random um

[0:15:24] Voice 2: uh i've heard somebody else sorry is there somebody want to volunteer sure

[0:15:29] Voice 6: because

[0:15:30] Voice 2: i can't do all everything

[0:15:31] Voice 15: so first one is um looking at the need for uh

[0:15:37] Voice 15: your population control yes

[0:15:41] Voice 9: i don't know who's going to deliver the birth control

[0:15:45] Voice 9: i think

[0:15:48] Voice 12: it starts with education

[0:15:54] Voice 15: second one i'm i'm uh in reaction to uh one of my neighbors whose property was vandalized recently

[0:16:03] Voice 15: uh the idea of having uh the equivalent of a rural block watch

[0:16:08] Voice 9: whether there's something

[0:16:10] Voice 15: like that that might be considered and then the third one may already be an initiative that's

[0:16:16] Voice 15: underway you mentioned about housing but uh wondering about workforce housing in collaboration

[0:16:21] Voice 15: with north pender there's some different ideas of trying to create forms of alternative housing for

[0:16:28] Voice 15: people that don't own or can't find somewhere that's my three ideas for that brilliant thank

[0:16:34] Voice 12: you okay um who would yes yes i'm caroline from the hag down point road and uh i would really

[0:16:42] Voice 12: like to see some regulations on blasting there seem to be absolutely none on blasting on blasting

[0:16:49] Voice 12: right and the second one that i have is uh i i see that there's a minor um thing on on the evils

[0:16:57] Voice 12: the raptors nest but i'd like to see some very specific um regulations about what can and cannot

[0:17:03] Voice 12: be done around the raptor's nest

[0:17:07] Voice 9: okay

[0:17:10] Voice 12: like like we said let's keep this open so if you have if you

[0:17:15] Voice 12: have books just keep them to yourself yes uh actually um

[0:17:18] Voice 11: just a suggestion here is the fact

[0:17:25] Voice 11: that um at the islands trust you only have certain jurisdictions okay so maybe you've

[0:17:32] Voice 11: been identifying right ahead as suggestions come in the fact that hey you don't have any

[0:17:37] Voice 11: jurisdiction over it because i would throw on there i'll get rid of the freighters that are

[0:17:41] Voice 11: angry and local partners but you have no jurisdiction so it's a great idea but it's

[0:17:46] Voice 11: It's really good to narrow that, like when someone makes a suggestion and say,

[0:17:52] Voice 11: Iowa's trust has no jurisdiction, or it does have jurisdiction, we can actually do something

[0:17:56] Voice 11: in the project about it.

[0:17:57] Voice 12: I hear what you're saying, but in this forum, we're going to open

[0:18:01] Voice 12: it up to any idea, because we don't know what could be done, and there are, like, we're working

[0:18:07] Voice 12: also with Adam Olson, and we're working with various levels of government as well, in different

[0:18:12] Voice 12: So there may be something that comes on this that is applicable.

[0:18:16] Voice 12: So we're not going to restrict people right now. When we start filtering through this, we will filter it through the lens of what we are within our jurisdiction of handling for a minor project.

[0:18:29] Voice 12: But anything that comes on this list may fit in somewhere else that we're privy to.

[0:18:35] Voice 12: i i think that asking to have islands trust identify what exactly their jurisdiction is

[0:18:42] Voice 12: is what he's asking for oh no yes for

[0:18:44] Voice 12: later on

[0:18:46] Voice 12: yeah so is that what you're saying i didn't think

[0:18:49] Voice 12: so okay okay so

[0:18:51] Voice 12: there is a process under

[0:18:53] Voice 11: probably identify it and you can probably say well that's

[0:18:56] Voice 11: um because there's you can spend an awful lot of time and advocacy on something but a local project

[0:19:02] Voice 11: and your local trust committee your prime objective is uh local land use planning correct

[0:19:07] Voice 11: number one prime objective and that's what you've got jurisdiction over yeah so that's you know if

[0:19:13] Voice 11: you keep it in that kind of a context rather than i'm not saying get rid of it but i'm just saying

[0:19:17] Voice 11: that you know don't get people's hopes up on a certain particular issue when you've got absolutely

[0:19:22] Voice 11: no jurisdiction to anybody right correct

[0:19:24] Voice 12: but we can walk our way through this list after the

[0:19:27] Voice 12: brainstorming and identify what is within our jurisdiction what is outside our jurisdiction

[0:19:34] Voice 12: can i comment yeah

[0:19:35] Voice 2: thank you bruce that i totally agree with you and one of my projects that i want

[0:19:40] Voice 2: to get uh work on which i think will take a long time is to get a kind of a flow chart graphic kind

[0:19:47] Voice 2: of picture of where the authorities lie for all the different things and that the whole trust

[0:19:54] Voice 2: will benefit from having that and all of us that live on tender would have a benefit of that so

[0:19:59] Voice 2: then we can see yeah that thing we can touch only through advocacy that thing we can do directly

[0:20:07] Voice 2: that thing we can't do at all and once once we see that and everybody can see it and if if there's

[0:20:13] Voice 2: disagreement about it then that will come forward and we can have discussion about clarifying that

[0:20:17] Voice 2: then i think that will smooth our work going forward a lot and we won't be confusing ourselves

[0:20:23] Voice 2: For now, for this brainstorm, I suggest that it's OK to just put everything on just like the airstrip for now.

[0:20:31] Voice 11: And I just follow up to that is the fact one thing that's in your jurisdiction,

[0:20:35] Voice 11: I'll put a suggestion up there for is improved communication and education of the self-employed population.

[0:20:43] Voice 12: And I'm going to add a few things that came in via email so that they get up on that list, too.

[0:20:47] Voice 12: um so audrey green has asked that we revisit bylaw 122 and bylaw 123

[0:21:02] Voice 12: so hang on a second is proven from ancient passage and education of south india community

[0:21:08] Voice 12: or or

[0:21:09] Voice 12: thank you

[0:21:21] Voice 9: okay go ahead

[0:21:22] Voice 12: um revisit bylaw 122 and 123 could

[0:21:30] Voice 9: you read them out so everyone knows exactly

[0:21:32] Voice 9: yes

[0:21:33] Voice 12: we are writing that our south panda trustees revisit bylaw 122 as well as bylaw 123 including

[0:21:40] Voice 12: the building guidelines portion is

[0:21:46] Voice 2: that what you meant with

[0:21:47] Voice 6: your question yeah okay this one's

[0:21:49] Voice 12: going to be very long though okay

[0:21:51] Voice 9: like

[0:21:52] Voice 12: some of them are pages long yeah so

[0:21:55] Voice 12: i think i'm just going

[0:21:57] Voice 12: to just come to exactly so gordy duncan has asked that we revisit bylaw 122 yeah and then he's got

[0:22:11] Voice 12: two pages of points to consider so i don't think you really want me to do that um then i have

[0:22:19] Voice 12: Dennis Perch also asking to revisit 122 then I have Paul Petrie and he has

[0:22:34] Voice 12: reconciliation activities and he's got two pages of information for that too so

[0:22:45] Voice 12: those were our emails that I've seen so far and there may be some others and

[0:22:50] Voice 12: And I'll open it back up to the floor.

[0:22:51] Voice 12: This is something that I don't know whether it's more part of CRD,

[0:22:57] Voice 12: and I wasn't at the meeting with Adam Olson where things like tiny homes were discussed.

[0:23:03] Voice 12: But I know several people who have bunkies that obviously are illegal.

[0:23:08] Voice 12: I don't know about South Pender, but I know some on North Pender.

[0:23:12] Voice 12: And I'd like to see something that very small buildings,

[0:23:17] Voice 12: things that um just very small bedroom type um structures would be allowed for for guests or

[0:23:26] Voice 12: um trailers would be like small travel trailers or travel trailers would be allowed on people's

[0:23:33] Voice 12: property to be used as uh for for guests that might come um and I think that maybe that was

[0:23:41] Voice 12: addressed by adam olson i don't know um but i i think now that would be those if a like a bunky

[0:23:49] Voice 12: type um situation would be a guest cottage and i know that um under one acre people aren't allowed

[0:23:58] Voice 12: to have those types of things i suppose we would be able to build a 200 or 100 square foot building

[0:24:03] Voice 12: because we have two acres but it's not something that's going to be used year round so i just you

[0:24:09] Voice 12: know i'd like to have something like that be be possible or yeah i know okay i'm gonna i'd just

[0:24:19] Voice 12: like to add to that and the issue that we have here is

[0:24:22] Voice 9: that there's all

[0:24:22] Voice 12: kinds of people talking

[0:24:23] Voice 12: about affordable housing not enough housing whatever whatever it is our bylaw doesn't allow

[0:24:28] Voice 12: for anything we cannot have suites we can't have anything over garages we can't have 100 square foot

[0:24:35] Voice 12: but structures that would provide for that kind of thing.

[0:24:39] Voice 12: So I think that how can we put something

[0:24:43] Voice 12: into our land use bylaw that provides for the initiatives

[0:24:48] Voice 12: around affordable housing, or not necessarily affordable,

[0:24:55] Voice 12: but expand and pass the idea that you have to have

[0:25:00] Voice 12: in what the bylaw says now.

[0:25:01] Voice 12: Go ahead.

[0:25:03] Voice 9: Thanks, Christine.

[0:25:04] Voice 13: well i'll dip my toe in the water on this one too i actually agree i um the issue of housing i know

[0:25:11] Voice 13: you mentioned it's a matter that the trust council's gotta bring it back in that when it

[0:25:15] Voice 13: does policy statement but i think people given the limited scope that the trustees can deal with

[0:25:19] Voice 13: it's really land use planning and housing is a big key part of it i think we do need to look at

[0:25:25] Voice 13: options for creating more housing alternatives on our properties and i know um other islands

[0:25:30] Voice 13: like galliano have i believe provisions for guest suites yeah or a secondary suite i should say

[0:25:36] Voice 13: in a home um it's kind of a low it's a it's a it's it's an approach to creating more housing

[0:25:42] Voice 13: without necessarily having a big big impact on the on the neighborhood it's sort of a low

[0:25:47] Voice 13: low impact solution uh i know uh some years ago um i think it was uh some friends down here on

[0:25:55] Voice 13: on gallon point that had built a um a sort of an accessory building and the masking was such

[0:26:01] Voice 13: that they could have a um a place for somebody to live above it but the regulations of the day

[0:26:08] Voice 13: precluded them and it seemed like there was a concern that somehow there might be something

[0:26:12] Voice 13: nefarious going on that somebody would then convert the garage down below into living space

[0:26:16] Voice 13: which i think is really silly and i think we really should look at at ways of allowing um

[0:26:21] Voice 13: whether it's a suite above a garage so i think this is something that should be considered

[0:26:25] Voice 9: perfect so is this how do you think do you feel

[0:26:29] Voice 12: as a group that this sums up what we're asking for

[0:26:33] Voice 12: well i was not you know affordable housing great but i'm thinking just

[0:26:38] Voice 12: more for guests or work people that come in to do things and press guests

[0:26:44] Voice 7: and slash visitors

[0:26:45] Voice 7: as

[0:26:50] Voice 9: it is now when people come in to work if you can't find

[0:26:53] Voice 12: somebody on island you're housing them

[0:26:55] Voice 12: it was cold or whatever so okay so this is uh really good stuff for brainstorming yes

[0:27:03] Voice 1: um this

[0:27:05] Voice 1: may be one of those things which there's no jurisdiction but i'm concerned that um we have

[0:27:11] Voice 1: not really enough water on the island for any kinds of firefighting emergency

[0:27:17] Voice 1: emergency. There is one station, one track. We have only one evacuation from the island.

[0:27:25] Voice 1: In any case, there's something we can't evacuate. There's no way to fight it in any way. And I would

[0:27:32] Voice 1: like to see that as a community, we sort of drive it towards the plan.

[0:27:38] Voice 12: So an emergency preparedness

[0:27:47] Voice 7: I was

[0:27:49] Voice 15: looking at fire smart and there are some communities that have embraced it. West

[0:27:56] Voice 15: Vancouver is one, for example, and they went on basically an educational process for the

[0:28:04] Voice 15: residents of ways to bring fire smart principles into application on your property. And I found

[0:28:12] Voice 15: it actually kind of surprising that that wasn't uh as prominent here as as i expected because

[0:28:18] Voice 15: there's some really basic things that that you can do that if you go on to the ellen's trust

[0:28:25] Voice 15: site and the local trust community site that that's not evident so yeah i believe

[0:28:30] Voice 12: i believe

[0:28:31] Voice 12: the north panda fire department has been working diligently on this so that's

[0:28:40] Voice 12: It's something that we can continue.

[0:28:43] Voice 15: That's funny, and I don't know what you said.

[0:28:45] Voice 15: So I want to add to this, it's a bit of a different issue

[0:28:48] Voice 15: of wildfire.

[0:28:50] Voice 15: You know, if we did have a fire on the island,

[0:28:54] Voice 15: it would touch a lot of people quite quickly.

[0:28:57] Voice 15: And the question is, so that's the challenge.

[0:29:01] Voice 15: Probably what we would be preparing for wildfire

[0:29:05] Voice 15: or

[0:29:07] Voice 11: moderating fuel

[0:29:10] Voice 15: would sweep across the island.

[0:29:19] Voice 12: Livestock off the island.

[0:29:27] Voice 12: Riding the cows to the ferry.

[0:29:38] Voice 12: So, to the point about groundwater. There is a groundwater study that has been done. There are a number of things on the list of past projects and future projects

[0:29:51] Voice 12: that would relate to us understanding better what that study says or something because we all

[0:30:00] Voice 12: know that some of us have water issues some of us don't have water issues and i think we need

[0:30:06] Voice 12: before we get ourselves all wrapped up in we can't do this we can't do that we can't do something

[0:30:11] Voice 12: else because there's not enough water we need to understand what those limitations are and how

[0:30:19] Voice 12: they're managed and how we can not get ourselves wrapped up in red tape because we perceive that

[0:30:29] Voice 12: we don't have what we need so that groundwater study exists we need to know how it applies to

[0:30:34] Voice 12: something okay so dust it off bring it forward it's done but it's for the whole world so yeah

[0:30:42] Voice 12: for all of us so i have no idea what it says about something

[0:30:50] Voice 12: um just on the fire thing um we have acquired some art time it's not that long ago and one

[0:30:58] Voice 9: thing he recommended is to install i mean what's that thing oh

[0:31:03] Voice 11: the sisters yeah

[0:31:05] Voice 9: to install a

[0:31:07] Voice 9: sister and bell that's appropriate for the fire truck so they do not have to put

[0:31:12] Voice 12: rig up a pump

[0:31:12] Voice 12: and everything like that and it's a

[0:31:14] Voice 12: really practical simple solution that eventually

[0:31:17] Voice 12: has to be responsible for fires on their own property to make it easy for the fire truck

[0:31:22] Voice 12: to deal with and master

[0:31:24] Voice 9: so i'm just

[0:31:26] Voice 11: going to could i just relate an experience of fire

[0:31:29] Voice 11: this talk or something there was a forest fire on north pender last year and people are aware of

[0:31:35] Voice 11: that and it was responded to with two helicopters and they filled their bags right out of the ocean

[0:31:45] Voice 11: so that's you know and they dealt with that

[0:31:49] Voice 15: i think about two or three meters

[0:31:57] Voice 15: that is one way because for us to provide enough water to fight a forest fire

[0:32:03] Voice 15: other than Greenburn Lake or a large reservoir being built probably not practical you know

[0:32:11] Voice 15: there's a downpipe coming to the hall here to fill the fire trucks in Greenburn but it's a

[0:32:18] Voice 15: it's a big challenge yeah can i just speak on this sorry marty evans okay i'm on the fire

[0:32:26] Voice 15: retired firefighter volunteer here for 12 years as part of the fire board we are looking at water

[0:32:33] Voice 15: supplies okay currently we've got hydrants down at poets got a hydrant here we've got a tank on

[0:32:40] Voice 15: canal road

[0:32:40] Voice 7: okay

[0:32:42] Voice 15: um so we've got all of that the main plan is is that we can have them distanced

[0:32:50] Voice 15: so that we can lay the fire truck into one and take it to where we need it to be with our hose

[0:32:57] Voice 15: legs okay so we're just looking at all that right now and we want to increase the number of water

[0:33:03] Voice 15: sources that we have on the islands. All right, I know everyone is really focused

[0:33:09] Voice 15: on forest fires, but that's three or four down on the hazards for self-tender and

[0:33:19] Voice 15: the tenders. Because there's so many people here, it starts in the forest, it

[0:33:25] Voice 15: does not have a chance to get very big. All right, our main problems here, the

[0:33:31] Voice 15: The first two are weather related wind and snow every winter, we have issues they power lines are down work cut off it takes days Okay, so those are more of the hazards if somebody has a medical issue power lines are down and can't access that.

[0:33:54] Voice 15: so weather earthquake of the top

[0:33:57] Voice 9: ones all right and we're working on the fire thanks

[0:34:03] Voice 9: with

[0:34:07] Voice 12: regard to fire i i think we really need we really need to know for example our property is

[0:34:16] Voice 12: covered with salal and there's a lot of downed um branches in the wood in mixed in with it

[0:34:23] Voice 12: and i talked to a forester friend of mine and i said what should we do with this he said leave it

[0:34:29] Voice 12: being because the salal apparently helps to keep to just to suppress the fire so that's i i when

[0:34:37] Voice 12: we talk about fire i'd like to know the balance you know between the ecology and the and the fire

[0:34:44] Voice 12: obviously we're very concerned about fire but certain types of vegetation suppress fire as

[0:34:50] Voice 12: well

[0:34:51] Voice 15: so fire smart has a lot of them in there like they talked about don't plant junipers for example

[0:34:56] Voice 15: next to your house because they're highly highly flammable right uh as is that was for as a as a

[0:35:03] Voice 15: certain type of controversy there's a lot of that stuff that was out there it's just it's not

[0:35:07] Voice 15: communicated that's what we

[0:35:10] Voice 12: need to know and that's when you're in fire i've seen some of it

[0:35:14] Voice 12: but um so could i make a suggestion let's ask the fire smart people to come to a public meeting

[0:35:20] Voice 9: summer and

[0:35:21] Voice 12: let's just do it all together and just rest thank

[0:35:28] Voice 7: you donna

[0:35:30] Voice 15: um what you were saying

[0:35:33] Voice 15: earlier uh i know that there was an emergency preparedness plan that has been developed i know

[0:35:38] Voice 15: there's another group that are working on that um it always comes to mind you know i've seen

[0:35:43] Voice 15: them putting tags on the uh on the bridge and um what would happen if we had a catastrophic failure

[0:36:07] Voice 12: the

[0:36:07] Voice 15: status of the emergency preparedness plan and communication about and where does it stack so i

[0:36:14] Voice 15: don't i know they talked about for example if the bridge went down how would you get off how would

[0:36:19] Voice 9: get

[0:36:19] Voice 15: provisions yeah

[0:36:21] Voice 9: actually

[0:36:22] Voice 15: we're talking about i've been really pushing this with uh

[0:36:28] Voice 15: the fire department and we would like to get a fire boat landing barge for situations like that

[0:36:35] Voice 9: if

[0:36:35] Voice 15: the bridge goes down if there's a landslide cuts us off we have to have a way to you know

[0:36:41] Voice 15: get people off and bring services to us so it is in play okay

[0:36:48] Voice 4: um i i have one suggestion we're

[0:36:51] Voice 4: talking about you know the forest and all that kind of stuff i would like to see um some education

[0:36:59] Voice 4: come out with reference to forest management because doing nothing with our forests is

[0:37:06] Voice 4: essentially just watching them die we need to make sure that they are healthy and that um

[0:37:12] Voice 4: they're still producing new tree growths and of course that comes back to the deer problem because

[0:37:18] Voice 4: they eat all the new little baby trees so but we need to focus i think on our forest management to

[0:37:25] Voice 4: make sure that we don't just have a nice you know green dying forest here but we have a healthy

[0:37:30] Voice 4: green forest here

[0:37:32] Voice 9: and

[0:37:34] Voice 12: all the blue dot trees yes

[0:37:36] Voice 9: yes i'm still waiting for them

[0:37:52] Voice 9: I don't know who put the hand up, so I'm texting with Toby right now.

[0:37:56] Voice 9: The chair.

[0:38:09] Voice 9: Are there any here?

[0:38:10] Voice 9: I hope so.

[0:38:11] Voice 9: I hope so.

[0:38:12] Voice 9: I think it's all gone.

[0:38:14] Voice 9: It's all gone.

[0:38:15] Voice 9: It's all gone.

[0:38:15] Voice 9: Yeah, it's all gone.

[0:38:16] Voice 15: That's all broken.

[0:38:16] Voice 15: Well, there's some

[0:38:17] Voice 9: big three things we need to protect each other.

[0:38:20] Voice 9: Yeah.

[0:38:21] Voice 6: There are some

[0:38:22] Voice 9: sections on the aisle.

[0:38:25] Voice 6: Are there really?

[0:38:26] Voice 6: Yeah.

[0:38:26] Voice 6: Yeah.

[0:38:26] Voice 6: yeah

[0:38:26] Voice 15: they just they were the ones that were never logged but

[0:38:28] Voice 9: like 50 the

[0:38:29] Voice 15: stuff that wasn't uh

[0:38:31] Voice 15: commercially but you know unfortunately because it wasn't logged it's decadent and it's going to fall

[0:38:39] Voice 15: down you know

[0:38:40] Voice 15: and then it'll regenerate so technically it's a forest it just doesn't have

[0:38:47] Voice 15: a lot of old trees when it regenerates

[0:38:50] Voice 9: did you have your hand up um

[0:38:53] Voice 12: yeah well a couple

[0:38:55] Voice 12: but um part of the thing about you know um power lines being down at 10 so that you know

[0:39:03] Voice 12: then with these blue dots on old alders and everything along that is there any way

[0:39:07] Voice 12: that we can communicate that encourage get hydro or have short parties or something to get some of

[0:39:13] Voice 12: this cleared out in the event of the next rainstorms and things we don't know how these

[0:39:17] Voice 12: are going to happen yet it's just year after year we just watch them slowly and then boom you know

[0:39:23] Voice 9: powers

[0:39:24] Voice 12: out again and yeah obstruction on the roads and could be for an emergency just adding

[0:39:30] Voice 12: problems or any where you can um so get bc hydro

[0:39:33] Voice 9: to the

[0:39:34] Voice 12: area around

[0:39:36] Voice 9: the shoulders

[0:39:38] Voice 9: so the

[0:39:39] Voice 15: blue dots are trees that they've identified to call right yeah and i know i got a call and

[0:39:44] Voice 15: said we want to cut down these trees i was in 2021 yes and they the october 21 21 when they

[0:39:50] Voice 15: were coming came and came away a lot of months ago i tried to pursue this with bc hydra to determine

[0:39:57] Voice 15: what had happened and i hit a wall it was just like oh i know it

[0:40:01] Voice 15: was an external it was an

[0:40:03] Voice 15: external work project and sorry we don't know what's happened to it can't tell you yeah

[0:40:08] Voice 12: nothing

[0:40:09] Voice 12: and then one more point with all this um brains coming in having workshops and all that

[0:40:19] Voice 12: But I'd like to be looking for a little bit of budget into more communication to the self-defendant

[0:40:26] Voice 12: residents as far as flyers and stuff, because not everybody's looking online or actively

[0:40:31] Voice 12: going to the Islands Trust website to check on meeting notices or when there's going to

[0:40:36] Voice 12: be special projects and stuff.

[0:40:37] Voice 12: Do you have flyers in the mailbox or even posted at the mailbox?

[0:40:41] Voice 12: I don't know.

[0:40:43] Voice 12: So most of the meetings are posted at the fire hall and at Driftwood.

[0:40:48] Voice 12: um one thing that i had thought about when i was running which i'd still like to pursue

[0:40:53] Voice 12: um is getting people's emails and then when there is information to be disseminated

[0:40:59] Voice 12: i can send out an email to self-tender property owners so um so that that uh yeah

[0:41:12] Voice 9: i just think

[0:41:13] Voice 12: yeah that

[0:41:13] Voice 9: that's something that i would

[0:41:14] Voice 12: that i would like to do but it has to sort of and

[0:41:17] Voice 12: And are there

[0:41:18] Voice 12: quarterly meetings set dates so we can put one on the calendar and not

[0:41:22] Voice 12: in the end?

[0:41:23] Voice 12: Yeah, they're already announced, and they were announced at the beginning of the year.

[0:41:27] Voice 12: Great.

[0:41:31] Voice 12: I wasn't aware that only one week was required for notice of a meeting.

[0:41:36] Voice 12: It certainly wasn't the way that it was when I was in the environment, and I'm surprised

[0:41:42] Voice 12: that there shouldn't be more notice.

[0:41:45] Voice 12: is that something that's an island trust regulation or it's legislated that's that's

[0:41:51] Voice 12: the minimum required time yeah it's actual

[0:41:53] Voice 12: government legislation so i think that more

[0:41:55] Voice 12: notice it's longer

[0:41:56] Voice 12: notice yeah especially

[0:41:58] Voice 12: if people are coming over from you know some people

[0:42:01] Voice 12: are part-time owners they don't have time to stop or they might not be able to get a ferry

[0:42:06] Voice 12: reservation okay so do you suggest it two weeks i'd say that or even 20 days you know

[0:42:11] Voice 9: if it's

[0:42:12] Voice 9: if it's known that there's going to be a meeting.

[0:42:18] Voice 9: All right, I was just discussing,

[0:42:21] Voice 9: I know there's an official community plan

[0:42:23] Voice 9: and I

[0:42:24] Voice 15: was talking to Stephen about that,

[0:42:26] Voice 15: is that it's supposed to be done every five years.

[0:42:28] Voice 9: I'm

[0:42:28] Voice 15: curious to, we have a lot of factions going on.

[0:42:31] Voice 15: I'd be interested in sort of getting a clear view

[0:42:33] Voice 15: of what's been planned for our community

[0:42:36] Voice 15: and what's in the past,

[0:42:38] Voice 15: and we should all be agreed on, I suppose,

[0:42:40] Voice 15: and find out what it is about.

[0:42:41] Voice 15: So that might be a big project to look into.

[0:42:48] Voice 15: Yeah,

[0:42:48] Voice 12: I think we just went through a major OCP upgrade, and it has to be done every

[0:42:52] Voice 6: 10

[0:42:55] Voice 12: years.

[0:42:56] Voice 6: It's been 10 years.

[0:42:58] Voice 11: Yeah.

[0:42:59] Voice 6: Over 10 years.

[0:43:00] Voice 12: It's 2011, I think.

[0:43:00] Voice 12: Yeah.

[0:43:01] Voice 9: They have to be done every 10 years.

[0:43:01] Voice 11: Let's give an official review.

[0:43:03] Voice 11: There's been additions made to the OCP, but there's been no community involvement in an

[0:43:09] Voice 11: OCP upgrade.

[0:43:11] Voice 5: It's 2011.

[0:43:19] Voice 12: So it'll be a major OCP review.

[0:43:22] Voice 12: Yeah,

[0:43:22] Voice 2: apparently, just as information.

[0:43:25] Voice 2: South Kander has the most recent OCP of all the Gulf Islands.

[0:43:29] Voice 2: Which is amazing.

[0:43:36] Voice 12: So I have a suggestion.

[0:43:38] Voice 12: We've talked a lot about emergencies and being able to, you know,

[0:43:43] Voice 12: get people off the island deal with an emergency if we are for some reason or other cut off we have

[0:43:49] Voice 12: no dedicated um if somebody has to be airlifted we have no place that's dedicated as a place for

[0:43:57] Voice 12: that for that to happen i'm not suggesting that we should put in a new airstream but we should

[0:44:05] Voice 12: well why not yeah but i think we should look at the community at ourselves and we should figure

[0:44:15] Voice 12: out what we can put forward in order to address that kind of a problem if it should for us

[0:44:23] Voice 12: so water taxis are not

[0:44:40] Voice 12: It's a

[0:44:41] Voice 2: lot of power in the scribe, you know.

[0:44:52] Voice 9: I'll add one.

[0:44:53] Voice 9: to me you

[0:44:55] Voice 2: know I think about climate change and fossil fuel use and that sort of thing so I

[0:45:02] Voice 2: have installed solar on our place and I wondered if there couldn't be more help to do that for

[0:45:08] Voice 2: everybody so that we can maybe you know maybe we could put South Pendleton on the map as a solar

[0:45:14] Voice 2: island or something like that because I'll tell you it feels really really great that you know

[0:45:19] Voice 2: I aimed for net zero over 12 months so that, you know, you put in enough to collect over the whole year the same amount as you're using for the whole year.

[0:45:30] Voice 2: So that's what I'm aimed at.

[0:45:31] Voice 2: And it feels really good to not be shelling money out to BC Hydro and just having a little balance at the end of the year either way kind of thing, you know.

[0:45:39] Voice 2: And anyway, I think, you know, protecting the environment and taking care of climate change and doing all those things, those are difficult things to do.

[0:45:47] Voice 2: but that is one thing that I can do and I think it's it's I mean I could I had a windfall you

[0:45:55] Voice 2: know a capital to do it with but uh and I know not every you know so you need that help to do that

[0:46:02] Voice 2: and so is there something we can do the education information uh get uh uh to try to advocate for

[0:46:13] Voice 2: more grants. I think there are government grants, federal government grants, but maybe there's other

[0:46:18] Voice 2: opportunities and we can advocate for that.

[0:46:20] Voice 12: So like a community program, so a community program

[0:46:24] Voice 12: for solar, a community program for water systems, rainwater collection, and

[0:46:38] Voice 12: And what else?

[0:46:40] Voice 12: There was something else, solar, rain.

[0:46:45] Voice 12: There was something else that I remember discussing

[0:46:50] Voice 12: for community initiatives to help.

[0:46:52] Voice 12: If we get enough of the community to gather,

[0:46:55] Voice 12: it would be less.

[0:46:56] Voice 15: There is one on Salt Spring

[0:46:57] Voice 15: that kind of reaches out to more and more violence.

[0:47:01] Voice 12: Yeah.

[0:47:02] Voice 15: Cistern rebates.

[0:47:03] Voice 12: Yeah.

[0:47:04] Voice 12: I

[0:47:04] Voice 15: don't know if they

[0:47:04] Voice 9: do in Salt Spring.

[0:47:09] Voice 12: Is there anything that when people get on the island, buy property, I don't know if it comes from realtors or anybody, but like I say, find property on self-vendor, a new person comes on.

[0:47:20] Voice 12: Is there any kind of like Island Trust little welcoming package that maybe says about these kind of things and initiatives?

[0:47:27] Voice 12: Yeah, there is. And that's run through one of the Islands Trust committees, and they send out those welcome packets once a year.

[0:47:34] Voice 12: I think

[0:47:34] Voice 9: it's once a year or twice a

[0:47:35] Voice 12: year. Yeah, and it goes to all new property owners.

[0:47:38] Voice 12: is excellent yeah that already exists you

[0:47:41] Voice 9: haven't

[0:47:44] Voice 12: built on south canada yet and it just started it's

[0:47:47] Voice 12: it's been running for i think a year and a half shouldn't you get something before you know so

[0:47:52] Voice 12: you know what the information once you physically

[0:47:55] Voice 12: move on to the island you'll get it once your

[0:47:56] Voice 12: address is what

[0:47:57] Voice 2: you were wanting who was it that was speaking to that

[0:48:01] Voice 12: i was just saying

[0:48:02] Voice 12: sorry just one second there's a few people to hand up and i'm still answering all the questions

[0:48:06] Voice 12: So until you have your mailbox assigned,

[0:48:13] Voice 6: you

[0:48:14] Voice 12: won't get the mail out that's sent out.

[0:48:17] Voice 12: I think it's once or twice a year.

[0:48:18] Voice 12: and then okay what

[0:48:20] Voice 15: about um i don't know if this falls on there it's mentioned anyway

[0:48:24] Voice 15: concerning what air means what population statement or i'll just touch down on that

[0:48:30] Voice 15: and of course i believe it's vacation rentals but i think that's uh we can we can allow that

[0:48:37] Voice 15: um it

[0:48:38] Voice 12: can be allowed you have to get a trust a temporary use permit now you have to you have

[0:48:45] Voice 12: to pay for

[0:48:46] Voice 9: an apply for it yeah so

[0:48:49] Voice 12: you have to pay and apply and it comes through that's right

[0:48:52] Voice 9: in 16 properties actually

[0:48:55] Voice 12: see what's next you had you had not you had a comment again

[0:49:00] Voice 9: oh

[0:49:00] Voice 12: no that was a good point i'm just going to say that that doesn't go out and so if someone's

[0:49:06] Voice 12: looking and purchasing property you're saying before they built maybe they might reconsider

[0:49:11] Voice 12: what the building what type of property thing is the concerns or the you know issues

[0:49:15] Voice 12: they're going to come up against.

[0:49:17] Voice 12: The

[0:49:17] Voice 15: Ireland's Trust does offer a series of publications.

[0:49:21] Voice 9: Things

[0:49:21] Voice 15: like sighting about groundwater and conservation.

[0:49:26] Voice 9: All that known.

[0:49:27] Voice 15: There's a lot of really good information there.

[0:49:30] Voice 15: It's just you have to hunt for it.

[0:49:41] Voice 7: I

[0:49:42] Voice 2: just want us to break down into critiquing suggestions.

[0:49:46] Voice 2: suggestions i think what you're trying to say if i heard you right is that you would like to have

[0:49:51] Voice 2: everyone who buys a property get that welcome welcome package information not have to hunt for

[0:49:58] Voice 2: it it's you're obligated to know this when you buy a property here i think is that yeah yes so

[0:50:04] Voice 12: i

[0:50:04] Voice 2: don't know if you

[0:50:05] Voice 12: can say that thing that's already in existence you're

[0:50:08] Voice 2: saying that after

[0:50:09] Voice 2: you've built once

[0:50:10] Voice 12: well you have to if if you bought yes if you bought property and you don't

[0:50:16] Voice 12: live here um then yeah so yeah i get the point i get the point so that that that's something that

[0:50:24] Voice 12: i had asked prior about being disseminated um through the real estate agent and that's true

[0:50:30] Voice 12: those packets are available but the real estate agent this is one that has to

[0:50:35] Voice 12: hand them out to the purchaser

[0:50:38] Voice 12: yeah we can put a desk right there

[0:50:41] Voice 9: there yeah

[0:50:42] Voice 12: we want to do that

[0:50:44] Voice 9: actually okay yeah

[0:50:46] Voice 12: and then once you think it'll be great

[0:50:48] Voice 12: yeah okay so we've got let's take a 10 minute break while we finish getting set up this has

[0:50:53] Voice 12: been really great i appreciate everybody's input i'm

[0:50:55] Voice 12: good so good

[0:50:56] Voice 10: i was listening in

[0:50:58] Voice 10: i heard all

[0:50:59] Voice 10: those awful things you were saying about us

[0:51:05] Voice 12: I could listen to the whole of the meeting the

[0:51:09] Voice 12: entire drive

[0:51:10] Voice 9: I thought it was cut out so

[0:51:12] Voice 9: all right thank you you're welcome

[0:51:20] Voice 9: I like

[0:51:25] Voice 6: that somebody's good

[0:51:26] Voice 6: I can't do two things

[0:51:31] Voice 12: yeah or did you wash us no i tell you what why

[0:51:35] Voice 12: don't i put the shredder

[0:51:36] Voice 9: sure

[0:51:46] Voice 9: no i don't put it in front of me

[0:51:53] Voice 9: yeah we'll go there and then save the dessert here

[0:52:09] Voice 9: I guess we should probably move that so that you can give that to me.

[0:52:16] Voice 12: If I have to, I'll leave

[0:52:17] Voice 9: it at that.

[0:52:21] Voice 9: We need

[0:52:22] Voice 12: another...

[0:52:23] Voice 9: I brought one.

[0:52:27] Voice 12: Is this here? Is this here? Or did you bring it in?

[0:52:31] Voice 6: I brought it.

[0:52:32] Voice 12: Oh, thank you.

[0:52:33] Voice 6: Well, I heard you were on this very later.

[0:52:44] Voice 9: fair

[0:52:44] Voice 9: put all of this together

[0:53:11] Voice 9: We'll have that, and then

[0:53:13] Voice 9: we just have people to sort of go on the train, and we'll be on there,

[0:53:19] Voice 9: and then we'll have things that we can do, and then we'll have things that we can't do, and

[0:53:26] Voice 9: then we'll have things that we can't do.

[0:54:25] Voice 12: I have some edits for the minutes and then we've got, um, our two staff, so I spoke to

[0:54:38] Voice 12: She got me up to speed, so I have a question for you.

[0:55:04] Voice 12: to

[0:55:04] Voice 9: the agent or i wanted to address

[0:55:10] Voice 9: it's almost like

[0:55:37] Voice 9: The only time I can see it a lot when I can't see my own documents.

[0:55:47] Voice 9: Yes.

[0:55:50] Voice 9: We would have them stand here.

[0:55:52] Voice 9: Or we wouldn't have them.

[0:55:55] Voice 9: Don't let the crowd force you to hear us.

[0:55:58] Voice 9: Absolutely.

[0:55:58] Voice 9: we

[0:55:58] Voice 12: don't want to talk to you

[0:56:00] Voice 12: yeah we're going to swap back to the agenda

[0:56:39] Voice 7: I can leave my speaker on.

[0:56:51] Voice 9: Thank you very much.

[0:57:08] Voice 6: i guess i can't i can't

[0:57:11] Voice 6: i

[0:57:11] Voice 9: just did

[0:57:15] Voice 6: yeah yeah thanks

[0:57:56] Voice 6: line there, you know, line.

[0:58:26] Voice 9: That's right.

[0:58:57] Voice 7: Yes, yes, yes.

[0:59:55] And I think that's what I'm talking about.

[1:00:11] like

[1:00:12] because

[1:00:12] Voice 7: i'm wondering

[1:00:39] Voice 7: second

[1:00:53] Voice 12: jen i'm just going to set the camera up closer we thought we mistakenly thought

[1:00:56] Voice 12: I thought the town hall was going to continue, but it looks like they are pretty much done so we're going to get this video closer to the

[1:01:05] Voice 12: table.

[1:01:07] Voice 9: Sounds great, Chair.

[1:02:38] Voice 9: If you want to share the rest of the panel, I think you should have

[1:02:42] Voice 12: reflected on the

[1:02:44] Voice 9: weekend.

[1:02:46] Voice 10: Where's that range?

[1:02:47] Voice 10: I'm going

[1:02:48] Voice 7: to share you.

[1:02:54] Voice 9: I'm going to log in again.

[1:03:00] Voice 9: Christina,

[1:03:01] Voice 12: why don't you keep going?

[1:03:02] Voice 12: Just let me set up the webinar.

[1:03:42] Voice 12: Okay, so Chair Elliott has asked if I'll continue chairing the meeting.

[1:03:46] Voice 12: So I'm happy to do that.

[1:03:49] Voice 12: So as discussed at the beginning, once Chair Elliott and staff at Stockdale arrived, we were going to revert back to the original agenda.

[1:03:59] Voice 12: So if we're all okay with that, we'll continue on with the agenda and we can come back to the town hall.

[1:04:04] Voice 12: They'll give you some more time if you come up with any more ideas and then we can have them.

[1:04:09] Voice 12: Does that sound good?

[1:04:10] Voice 12: Okay.

[1:04:12] Voice 12: I'm taken by general consent that we're also okay at this end. Any objections? Okay, so

[1:04:20] Voice 12: now we're going to move on to section three which is the minutes and I do have some comments on the

[1:04:27] Voice 12: minutes. I'm going to scroll down to them and so my first comment is on page two about halfway down

[1:04:41] Voice 12: where it said the the statement from Gordie Duncan um so one of the items that was but as I

[1:04:50] Voice 12: understood it and I please correct me if I'm wrong he was suggesting that bylaw 123 that is being

[1:04:56] Voice 12: referenced and used in our minutes has not yet been adopted and should not be used so we'd like

[1:05:04] Voice 12: to ask staff to not use bylaw 123 123 until it has been adopted okay we're

[1:05:14] Voice 2: exactly it's actually

[1:05:16] Voice 12: the bottom middle page in the middle of page the second page of the minutes um so

[1:05:25] Voice 2: what is the

[1:05:25] Voice 2: change you would like to see so

[1:05:27] Voice 12: he was asking that bylaw 123 not be used until it's adopted

[1:05:31] Voice 12: adopted and I think that that's a valid point. We don't want to get the Director of Legislative

[1:05:43] Voice 12: Services here to clarify whether we talking about the bylaw post-public hearing. No he's saying

[1:05:52] Voice 12: bylaw 123 is being used in these reports and it has not yet been adopted. Yes I hear you.

[1:05:59] Voice 12: So until it's adopted it should not be used. So can we take that submission as

[1:06:04] Voice 12: direction to staff well

[1:06:06] Voice 10: it was this did a great mention to you that he'd like that change that's

[1:06:11] Voice 10: that's what i heard

[1:06:13] Voice 12: him say and understood him to say and it's also being used in this iteration as

[1:06:18] Voice 12: well so i'd like to reiterate that until bylaw 123 is actually being adopted that it's not actually

[1:06:24] Voice 12: used so that's a separate issue i guess from

[1:06:26] Voice 10: the minutes and we can speak to that when we get to

[1:06:29] Voice 10: that variance permit but really

[1:06:30] Voice 10: the minutes are supposed to be just a summary of the um what's

[1:06:34] Voice 10: discussed and that's what we try to do to not make the minutes that long but if he feels though

[1:06:38] Voice 10: that what was um that didn't capture the intention we can add those

[1:06:43] Voice 12: words and that's what i'm saying

[1:06:44] Voice 12: it's because he said he wished to speak to bylaw 123 but what he was trying to say was by the 123

[1:06:49] Voice 12: should not be used until adopted yep that's fine and then on let me just clarify

[1:06:56] Voice 12: pat todd pat is

[1:06:58] Voice 3: Is it all clear for you?

[1:06:59] Voice 3: Hi, so, well, no, I'm not sure what you want changed

[1:07:03] Voice 3: or added to the, for the minutes.

[1:07:07] Voice 3: See, I don't have minutes.

[1:07:09] Voice 3: Okay, so Gordy Duncan.

[1:07:11] Voice 3: Is there specific to be inserted?

[1:07:16] Voice 12: Yes, so do you see the paragraph where it says,

[1:07:20] Voice 12: Gord Duncan welcomed the new elected trustees

[1:07:23] Voice 12: and wished to speak to proposed bylaw 123?

[1:07:31] Voice 3: see i don't have four minutes because i didn't take them i'll send you uh if you can give me an

[1:07:38] Voice 12: idea pat i'll send you a sentence in the chat okay thank you perfect

[1:07:43] Voice 12: and you can continue on

[1:07:44] Voice 12: and then on the

[1:07:45] Voice 12: next page um heather peru's name is misspelt it should be with a y not an e

[1:07:52] Voice 12: I said that health size should not be discussed, should not be being discussed by people who live miles away from the area, from the building.

[1:08:09] Voice 12: And then the email address that Trustee Evans encouraged the members of the public to write letters for transparency and public record.

[1:08:21] Voice 12: called the LTC email address is South Pender, what is it?

[1:08:29] Voice 2: Can we finish the first?

[1:08:31] Voice 12: Yeah.

[1:08:31] Voice 2: If we're gonna make changes,

[1:08:32] Voice 2: let's make sure we agree to the changes.

[1:08:34] Voice 12: Yeah.

[1:08:37] Voice 12: Yeah, I need to deal with things one at a time.

[1:08:39] Voice 12: Should not be used.

[1:08:46] Voice 12: Until adopted, and then correct.

[1:08:51] Voice 12: Is that Rebecca Egan's comment?

[1:08:54] Voice 12: Heather Heru.

[1:08:59] Voice 2: Read what you have to say.

[1:09:02] Voice 12: I'll read them all, just to scale because I can't type and read.

[1:09:08] Voice 12: Her surname is spelled with a U, not an E at the end.

[1:09:13] Voice 12: H-A-R-U-E? Y-U.

[1:09:19] Voice 12: Y-U-D. No E, just E.

[1:09:26] Voice 12: Yes.

[1:09:27] Voice 12: If you're in the chat, you should be able to see the chat, don't you?

[1:09:31] Voice 12: I'm not in the chat.

[1:09:33] Voice 12: I'm connected.

[1:09:34] Voice 12: Okay.

[1:09:36] Voice 12: And your last point?

[1:09:40] Voice 12: The email address, like three paragraphs down, the LTC email address is not self-info.

[1:09:47] Voice 12: It's...

[1:09:49] Voice 12: What's our email address?

[1:09:50] Voice 12: Self-tender.

[1:09:52] Voice 12: I-Lend-Local-Trust-Committee.

[1:09:54] Voice 10: Yeah.

[1:09:54] Voice 10: You

[1:09:54] Voice 12: can also send it to self-info.

[1:09:56] Voice 12: Yeah.

[1:09:56] Voice 4: Yeah.

[1:09:57] Voice 12: that

[1:09:57] Voice 10: goes straight to our planning team assistant and then it gets distributed to the um

[1:10:04] Voice 10: ltc as well right but our specific email address the one that i said was

[1:10:09] Voice 10: south

[1:10:09] Voice 12: pender island's

[1:10:11] Voice 10: trust no no trust so pender island local trust committee

[1:10:19] Voice 7: I think

[1:10:23] Voice 12: that's what all of my comments should

[1:10:30] Voice 12: be self and local trust committee on stress

[1:10:33] Voice 12: of each okay

[1:10:40] Voice 12: for contact that's all of my comments okay and

[1:10:46] Voice 2: can we just go back to Heather's comment

[1:10:50] Voice 2: besides the misspelling of her name she said that's not what I said so the paragraph following

[1:10:55] Voice 2: and advised it is inappropriate for members of the public to comment on the size of home

[1:11:00] Voice 2: if

[1:11:01] Voice 12: they are living miles away from the property is

[1:11:07] Voice 2: that what you would like

[1:11:08] Voice 2: miles

[1:11:09] Voice 8: away that's exactly what it's not miles but if they're not living in that area

[1:11:14] Voice 8: so outside

[1:11:16] Voice 12: of the 300 well i'm outside i mean there were comments from people that live

[1:11:22] Voice 12: down here but outside of the outside

[1:11:29] Voice 12: yeah okay area affected by the

[1:11:41] Voice 12: application yeah should not make comments on it

[1:11:48] Voice 12: not well should not be discussing the house size

[1:11:53] Voice 12: not be having people well away from it that were just affected by the application all right

[1:12:06] Voice 12: so for

[1:12:08] Voice 7: revisions i have paragraph five

[1:12:10] Voice 12: gordon duncan's comment read bylaw 123 to add that it

[1:12:14] Voice 12: should not be used in planning reports until adopted correct heather haru's name and her

[1:12:21] Voice 12: comment should be revised to read that people living outside of the general area affected by

[1:12:26] Voice 12: the application should not be discussing the house size and the email address given by trustee evans

[1:12:31] Voice 12: for contact should be so pender island local trust committee at islandtrust.bc.ca perfect

[1:12:40] Voice 12: anything else that was all the comments that i had i have no comments do we need to

[1:12:51] Voice 12: agree to that or it's just okay uh about the minutes yeah as amended so okay so i'd like to

[1:12:59] Voice 12: to ask that the minutes as amended be adopted.

[1:13:03] Voice 7: All

[1:13:04] Voice 12: those in favor?

[1:13:07] Voice 12: Any opposed?

[1:13:09] Voice 12: Item is carried.

[1:13:10] Voice 12: Thank you very much.

[1:13:12] Voice 12: The next item on our agenda, so I'm scrolling down,

[1:13:19] Voice 12: is, okay, so now we're gonna move into the business items.

[1:13:22] Voice 12: And the first one up for discussion is the,

[1:13:27] Voice 12: the DDP for Johnson.

[1:13:32] Voice 12: let's go back so i'm not sure uh is taylor here perfect

[1:13:41] Voice 12: um did you have some comments that you'd like to speak to this application

[1:13:50] Voice 14: uh dear committee members and neighboring property owners

[1:13:54] Voice 14: my name is taylor johnson i'm here to represent the owners of 8970 gallup point road as you've

[1:13:59] Voice 14: entertained our development variance permit uh thank you for taking the time to discuss this

[1:14:04] Voice 14: application today when last we met back in may of 2022 i was here to request support for our

[1:14:10] Voice 14: subdivision applications for the property specifically relating to non-farm use exclusion

[1:14:14] Voice 14: this application is an extension of the various conditions required in order to subdivide the

[1:14:18] Voice 14: property for the two families that currently own it allow me to provide a quick overview

[1:14:22] Voice 14: of the purpose behind today's discussion to better frame the overall context of that request

[1:14:27] Voice 14: our clients own the almost 20 acre property not too far away from where we meet it today

[1:14:32] Voice 14: They are lifelong friends and, a little over a decade ago, were introduced to the property

[1:14:36] Voice 14: and fell in love with it.

[1:14:37] Voice 14: Although oddly configured, with a little under half the property in the agricultural landscape,

[1:14:42] Voice 14: the land use by-law still allowed for two homes and two cottages to be built on the

[1:14:47] Voice 14: residential portion when it suited their needs for their young families wanting to get out

[1:14:50] Voice 14: of the city.

[1:14:51] Voice 14: Over a period of five years, they designed, applied for permits, built these buildings

[1:14:55] Voice 14: and have used them regularly since.

[1:14:57] Voice 14: Neither home was designed with the intent of maxing out the areas available through

[1:15:01] Voice 14: the land use bylaw but instead as an architectural expression of waterfront living during their

[1:15:06] Voice 14: ownership of the property they've been very good about the upkeep of the land and maintenance of

[1:15:09] Voice 14: the buildings while having a limited impact on those around them over time it became apparent

[1:15:14] Voice 14: that clarifying the ownership structure of this property was important changes to family dynamics

[1:15:18] Voice 14: and the pressures of estate planning as they age necessitate a better delineation between the two

[1:15:23] Voice 14: ownership groups that realization is what brought them back to us with the request of exploring a

[1:15:28] Voice 14: more formal and permanent method of clarifying the title of each home as such we move forward

[1:15:32] Voice 14: with a very complicated process of submitting a subdivision application and seeking approvals

[1:15:36] Voice 14: from the various agencies that have had oversight of the matter it's important to note that the

[1:15:42] Voice 14: purpose of this subdivision is simply to formalize what's already been built on the property for the

[1:15:46] Voice 14: two owners there's no redevelopment or construction activity contemplated beyond any exploration

[1:15:51] Voice 14: required to meet all the conditions set forth by the various agencies in response or application

[1:15:56] Voice 14: This development variance application is for the existing infrastructure which fall within setback boundaries of the subdivided lots, along with the relaxation and the minimum frontage required for the newly created lots.

[1:16:09] Voice 14: Allow me to start on the setback aspect of this application. I've received a few questions with respect to the setback relaxation as this type of request can elicit understandable concern among makers.

[1:16:20] Voice 14: When the property was originally built out, there were multiple buildings and required supporting infrastructure.

[1:16:25] Voice 14: Unfortunately, the potential for unknown interior setbacks wasn't taken into account when we

[1:16:30] Voice 14: were doing this original layout.

[1:16:32] Voice 14: There's no construction contemplated for the subdivision.

[1:16:35] Voice 14: This is simply a paperwork exercise for the purposes of keeping the existing cisterns

[1:16:48] Voice 14: and propane tanks in the location where they already are.

[1:16:51] Voice 14: We're requesting that these are allowed to remain in the current locations rather than

[1:16:54] Voice 14: being relocated to clear potential new setbacks that would be generated should a subdivision

[1:16:58] Voice 14: ultimately be approved it's also worth noting that these variances have to do with internal

[1:17:04] Voice 14: setbacks and have no bearing on neighboring lots the area in question is roughly 200 feet from the

[1:17:09] Voice 14: nearest property line on the subject of the variance of the minimum frontage requirement

[1:17:14] Voice 14: for the newly created lots the portion of the property that is in the agricultural land reserve

[1:17:19] Voice 14: fronts all but 26 feet of the road our application preserves this portion of the property without any

[1:17:25] Voice 14: modifications as common to the two southern rural residential portions this can be seen on the

[1:17:30] Voice 14: submitted proposed subdivision plan if you have your agendas you can see how we've proposed to

[1:17:35] Voice 14: divide this no request for modification to the boundary of the portion of the property is being

[1:17:40] Voice 14: suggested therefore requiring a variance to the frontage bylaw requirements i've also had some

[1:17:45] Voice 14: comments with respect to the precedent-setting nature that this application might have

[1:17:50] Voice 14: to this point i would suggest that there are a lot of checks and balances and layers of approval in

[1:17:55] Voice 14: place that would allow another application to be viewed and discussed on its own individual merits.

[1:18:00] Voice 14: I hope that our application can also be viewed under those terms. Should we get support for the

[1:18:07] Voice 14: DBP application, we would then work through the remaining conditions as part of the subdivision

[1:18:11] Voice 14: process. We still have conditions to work through with MOTI, the ALC, BHA, effectively every possible

[1:18:18] Voice 14: acronym you can imagine. We have been working through this process since our first subdivision

[1:18:24] Voice 14: to Moti years ago and I'm hopeful that you can view our application on its merits and give it

[1:18:30] Voice 14: your support today thank you again for your time

[1:18:32] Voice 12: I just so thank you very much for that and I

[1:18:37] Voice 12: apologize to everybody in the room um I didn't permit for a town hall specifically for the

[1:18:44] Voice 12: applications and comments prior to um and one of them I have to recuse myself from anyway not this

[1:18:54] Voice 12: one um so i'm going to look to staff on this seeing as though i didn't permit for a town hall

[1:19:03] Voice 12: for comments on these two agenda items can i open it up now yes okay thank you um so this is a little

[1:19:13] Voice 12: out of order and i do apologize and i think if i'm going to open it up for these two applications i

[1:19:19] Voice 12: need to remove myself because there may be comments based on one that i shouldn't be here for

[1:19:23] Voice 12: So can I do that? Okay, so everyone's okay with that and then perhaps if if there are comments that the needs to address afterwards, he can do that.

[1:19:33] Voice 12: Well, you might want to hear comments that have to do with this application.

[1:19:37] Voice 1: So can we? Okay,

[1:19:38] Voice 12: sure. Okay, who want to speak to this application to speak first, and then she'll recuse herself, and then we'll have any comments about that application.

[1:19:45] Voice 12: Okay, so I'd like to ask if anybody has any comments, can I see that.

[1:19:52] Voice 12: Yeah.

[1:19:52] Voice 15: Yeah.

[1:19:53] Voice 15: Yeah.

[1:19:55] Voice 15: Yeah.

[1:19:58] Voice 15: Yeah.

[1:19:59] Voice 15: Yeah.

[1:20:01] Voice 15: Yeah.

[1:20:05] Voice 15: Yeah.

[1:20:08] Voice 15: Yeah.

[1:20:10] Voice 15: Yeah.

[1:20:12] Voice 15: Yeah.

[1:20:13] Voice 15: lengthening the entire foreshore or is it just just the house specific

[1:20:17] Voice 14: so variance is actually

[1:20:18] Voice 14: structure specific in this case we're talking about setbacks so in where the zone splits

[1:20:25] Voice 14: between rural residential and agricultural there's a propane tank there are cisterns

[1:20:31] Voice 14: a generator that would all live in or very close to a setback that we would be creating by

[1:20:37] Voice 14: a potential subdivision so really that's what we're talking about from a setback perspective

[1:20:41] Voice 14: but this wouldn't allow us to then build other structures closer to property lines on other

[1:20:46] Voice 14: parts of the site it's really just to allow the infrastructure that's already in place to remain

[1:20:50] Voice 14: in place so that it doesn't have to then be dug up and moved 10 feet over because of a created

[1:20:56] Voice 14: boundary line

[1:20:57] Voice 15: and then the one comment there's a second one that said from 20 meters to six meters

[1:21:03] Voice 15: what was that referring to is that for sure that's the second point no no so

[1:21:08] Voice 14: actually

[1:21:09] Voice 14: Actually, Kim, I think.

[1:21:10] Voice 10: May I speak?

[1:21:12] Voice 10: So the frontage, the definition of that is actually,

[1:21:15] Voice 10: it's that length of the lot that abuts with the access route.

[1:21:19] Voice 10: So it has nothing to do with the natural boundary of the sea.

[1:21:22] Voice 10: It's where the driveway actually connects to that lot.

[1:21:26] Voice 10: So

[1:21:27] Voice 14: the land use

[1:21:28] Voice 10: bylaw says 20 meters,

[1:21:29] Voice 10: but they're reducing it to six meters,

[1:21:31] Voice 10: which is a standard for a straddle lot access.

[1:21:34] Voice 14: And that six meters is the existing driveway.

[1:21:36] Voice 14: Got it.

[1:21:37] Voice 10: Yeah, so nothing to do with the flow.

[1:21:39] Voice 14: it's

[1:21:40] Voice 10: in this really small map that you probably can't see which i have slightly bigger here but

[1:21:47] Voice 10: still it's hard to see and they're actually decreasing this rate here yeah and these are

[1:21:52] Voice 15: yeah so it's interesting this project is confusing absolutely

[1:22:00] Voice 12: absolutely absolutely this is a much better map thank you

[1:22:06] Voice 12: since

[1:22:07] Voice 10: i have it

[1:22:10] Voice 10: so it's uh okay yeah this right here and there's a portion sorry right right over there as well

[1:22:17] Voice 10: so it actually doesn't involve again

[1:22:19] Voice 12: thank

[1:22:19] Voice 10: you actually let's do the other one because this is the actual proposed

[1:22:27] Voice 10: so it's reducing it from 20 meters to six meters here and from 20 meters to six meters here it's

[1:22:34] Voice 10: just the length of that access and then the

[1:22:37] Voice 10: two week is the when you're reducing the setback for

[1:22:40] Voice 10: the existing structures they're right near that and this part so

[1:22:44] Voice 15: the broken things yes

[1:22:45] Voice 10: you got it

[1:22:59] Voice 14: really what this is is drawing a line on the map between the houses that have already been built

[1:23:03] Voice 14: that were part of the original because of the size of the property in that zone we were allowed to

[1:23:08] Voice 14: build two albums and two properties right okay so

[1:23:11] Voice 12: originally when they bought stock it i think

[1:23:13] Voice 12: there were three partners and proposing three houses so that's off the table okay and the um

[1:23:22] Voice 12: stays

[1:23:22] Voice 14: in fact the driveway that's already bisecting that portion the flattest portion

[1:23:27] Voice 14: is is the access to those two lots and so nothing else can happen and part of the reason why we

[1:23:32] Voice 14: couldn't get frontage to the road is because of the agricultural land portion that's in between

[1:23:37] Voice 14: and we didn't want to try to split that up because that's an almost impossible task and so using the

[1:23:44] Voice 14: existing driveway as our marker down was was how we chose to go about that

[1:23:48] Voice 15: right so

[1:23:49] Voice 12: the next person

[1:23:51] Voice 12: that i see next week is john so

[1:23:52] Voice 15: for point of clarity i remember this this uh being brought

[1:23:55] Voice 15: before the last council how does this differ from what was brought forward at that time are you

[1:24:00] Voice 15: you talking about 2011 no i'm talking about 2020 may

[1:24:04] Voice 14: of 22 22 this is

[1:24:06] Voice 14: all part of the same

[1:24:06] Voice 14: application and so the challenge with doing a subdivision where there's so many different

[1:24:11] Voice 14: bodies involved is there are a lot of steps to clear and you have to do them kind of in order

[1:24:17] Voice 14: and so that was to get referred so that we could go to the agricultural land commission and deal

[1:24:22] Voice 14: with the driveway that bisected that portion that was already in place and so we took that approval

[1:24:27] Voice 14: we did the seven months with the ALC,

[1:24:30] Voice 14: and then once we get that approval,

[1:24:33] Voice 14: we have to come back for the development variance permit,

[1:24:35] Voice 14: and then we'll have to deal with all the covenants

[1:24:36] Voice 14: to deal with the legal aspect of subdivision

[1:24:39] Voice 14: should this be approved.

[1:24:41] Voice 14: Thank you.

[1:24:41] Voice 12: Thank you.

[1:24:42] Voice 12: So, and I appreciate what the families have to go through

[1:24:46] Voice 12: to get them to have their own separate titles.

[1:24:50] Voice 12: If something happens,

[1:24:52] Voice 8: if now it's labeled subdividable,

[1:24:55] Voice 8: if one unit wanted to sell then it still has subdividable on that you like what could then

[1:25:01] Voice 8: then that new purchaser so part

[1:25:04] Voice 8: of the agreement

[1:25:05] Voice 14: that we've come up with is to limit future

[1:25:06] Voice 14: subdivisions okay and

[1:25:08] Voice 14: so this will always be those two lots with the common agricultural

[1:25:11] Voice 14: attached to it regardless of whether they own it or eventually their children want it

[1:25:16] Voice 14: instead what happens sometimes their children

[1:25:19] Voice 14: aren't interested in it's that's it so those

[1:25:21] Voice 13: are the two lines on the map okay you

[1:25:25] Voice 8: know

[1:25:26] Voice 13: what taylor thank you but taylor just confirmed it yeah

[1:25:28] Voice 13: i just it came down to us just to give approval to go to the alc back in may

[1:25:33] Voice 14: of 2022. i can hear

[1:25:35] Voice 14: every year or so okay

[1:25:38] Voice 12: and then john

[1:25:40] Voice 12: so just to confirm um what you said that there are going

[1:25:44] Voice 12: to be covenants on the two lots and on the remainder for no further development that's

[1:25:49] Voice 12: Okay. And the second point I have is that the OCP indicates that this property may be subject to park dedication. Is a dedication being?

[1:26:00] Voice 12: I think I can ask that. And

[1:26:02] Voice 4: as I had

[1:26:03] Voice 12: this explained to me yesterday, was that park dedication is required when there are three lots or more, and the agricultural piece is not considered a lot.

[1:26:15] Voice 12: Did I correct that?

[1:26:17] Voice 12: when

[1:26:18] Voice 14: there's a subdivision yeah because because of the way the lot's configured that will always

[1:26:25] Voice 14: be common to the two owners of

[1:26:26] Voice 7: the residential have

[1:26:30] Voice 12: you have you gone through an archaeological

[1:26:31] Voice 12: survey so

[1:26:33] Voice 14: we've talked to the ministry because there's no construction contemplated as part of

[1:26:37] Voice 14: this the original report that was submitted at the time of development was deemed suitable so

[1:26:43] Voice 14: we have as you know there's there's something that's been identified that no construction

[1:26:49] Voice 14: So, if we don't have to move anything we don't have to build anything. And so that's ultimately the goal here is to leave everything the way that it is and draw that line on that.

[1:26:58] Voice 12: Okay, but if anything was going to be built on either of those pieces of property that would be subject to a survey?

[1:27:04] Voice 14: The reality is I think for most waterfront properties in the province moving forward, if you're looking to build you will have to have a component of that involved in your development.

[1:27:14] Voice 14: we're

[1:27:14] Voice 8: seeing this because each of them touch waterfront they would be

[1:27:17] Voice 8: likely

[1:27:18] Voice 14: and so it may be as simple as an archaeologist coming over and evaluating the

[1:27:23] Voice 14: area that is being proposed for development it may be more complicated than that and we're

[1:27:28] Voice 14: seeing that in other municipalities right now in the water okay especially the lowland

[1:27:33] Voice 14: okay

[1:27:33] Voice 12: so just

[1:27:35] Voice 13: just this is just some context for things back in 2008 or 2009 i think it was i was

[1:27:42] Voice 13: on the apc and buffy patterson god bless her as the chair and at that time this application had

[1:27:47] Voice 13: come forward for a subdivision and there had been a suggestion that that a trail be put through the

[1:27:53] Voice 13: properties down to the waterfront and they're i don't know them very well but fairly private

[1:27:56] Voice 13: family felt that that would be rather uh intrusive to their interests and they offered at that time

[1:28:03] Voice 13: in lieu of parkland dedication to put up a sum of money to to upgrade the church including bathroom

[1:28:09] Voice 13: facility the sewer system and so forth which I thought in the APC supported

[1:28:13] Voice 13: that and and the powers of the day I think turned it down so you know that's

[1:28:18] Voice 13: some context as to whether an offering that ever be made years ago about about

[1:28:22] Voice 13: of dedication as you can record

[1:28:24] Voice 12: i think that's applicable because of how the subdivision is

[1:28:32] Voice 12: any of the comments on the johnson subdivision um i have a question that i guess might be

[1:28:43] Voice 12: interested in but the potential subdivision or potential for future subdivision um what is the

[1:28:48] Voice 12: mechanism that that would be prevented by is that a covenant that's being put on the property

[1:28:53] Voice 14: after we get through this should this be approved then there's a whole other exercise

[1:28:58] Voice 14: right unfortunately i don't have to deal with it

[1:29:02] Voice 10: gotcha okay we'll be signed by the ltc though so

[1:29:06] Voice 10: i

[1:29:06] Voice 12: want to know what stage of that terminable process it would be so

[1:29:13] Voice 15: uh we wrote a letter

[1:29:15] Voice 15: but it was late and you got it yes and and uh we we didn't realize we were supposed to

[1:29:21] Voice 15: before it's going first and as we read through this we were concerned about our concerns have

[1:29:26] Voice 15: been so we're fine okay yeah

[1:29:29] Voice 12: perfect thank you very much

[1:29:30] Voice 12: the reporter has captured everything

[1:29:33] Voice 12: i

[1:29:33] Voice 15: think the process is good quite honestly i think it is i'm pleased well i

[1:29:37] Voice 14: think and when

[1:29:38] Voice 14: you talk about precedence i mean there's a comment i heard when i was driving outside

[1:29:41] Voice 14: one of the nice things about this being so long is that everybody gets a chance to

[1:29:46] Voice 14: take a kick at that can and have those discussions and so they should be viewed

[1:29:50] Voice 14: on their individual merits as opposed to this is all of a sudden changing a bylaw

[1:29:54] Voice 14: and this is present across

[1:29:56] Voice 15: the island yeah absolutely

[1:30:00] Voice 15: we have to pay attention to that as a community that's the big thing well

[1:30:04] Voice 15: but it seems like a lot of

[1:30:06] Voice 15: you do pay attention to the

[1:30:07] Voice 15: community so i think that's

[1:30:07] Voice 14: that works too

[1:30:09] Voice 15: just

[1:30:13] Voice 12: um it's just in respect to your comment about you know you're at one place

[1:30:17] Voice 12: right now and other other things are going to come forward as the as this is if the

[1:30:23] Voice 12: variance is approved and and other approvals that you need to get um so this is my question

[1:30:29] Voice 12: actually to the ltc is it appropriate would you um approve this based on the fact that the covenants

[1:30:38] Voice 12: as currently being described are put in place and are part of the that approval and so can you

[1:30:45] Voice 12: repeat that question i didn't quite the proponents have said that

[1:30:50] Voice 4: they're going to put covenants on

[1:30:51] Voice 4: the property all of the property the lots and the and the remainder of the agricultural land reserve

[1:30:56] Voice 4: that would not permit any further subdivision or development.

[1:31:02] Voice 4: But the

[1:31:04] Voice 12: proponent is also telling us that they're not at that point yet.

[1:31:07] Voice 14: So when we came the first time, we floated that idea of no further subdivision.

[1:31:12] Voice 14: I can't say development because if I need to put a propane tank on there,

[1:31:15] Voice 14: then that becomes a whole other thing.

[1:31:17] Voice 12: I don't think you're talking about propane.

[1:31:18] Voice 14: You're talking about

[1:31:19] Voice 12: nine acres being taken out of the agricultural land.

[1:31:22] Voice 12: No, we're not.

[1:31:23] Voice 12: No, no, just a minute.

[1:31:24] Voice 12: We're still in the finish.

[1:31:25] Voice 12: the potential for and to be further subdivided so what you indicated to us as a community

[1:31:32] Voice 12: is that there will be a covenant for no further development or subdivision houses for no future

[1:31:38] Voice 14: subdivision

[1:31:39] Voice 12: subdivision development

[1:31:40] Voice 14: is a scary word because if a bathroom breaks down and i go

[1:31:44] Voice 14: in there and i have to fix it somehow but that's that's how it could be it could be interpreted

[1:31:49] Voice 4: i i understand that but my interpretation is you're not going to further build more houses

[1:31:55] Voice 12: or subdivide the land further that

[1:31:58] Voice 14: is correct and the

[1:31:58] Voice 12: covenant will be put in place

[1:32:01] Voice 12: for that purpose but you're not at that point yet so

[1:32:04] Voice 14: when we came here last time we exploded that

[1:32:07] Voice 14: idea and that will be part of the warning that no future subdivision would be permitted on the

[1:32:11] Voice 14: profit right

[1:32:12] Voice 12: so that's that's fine but my point to the ltc is if you approve this variance the

[1:32:19] Voice 12: variance is approved on the basis that that covenant will be put in place but it is correct

[1:32:24] Voice 8: that is

[1:32:35] Voice 12: a condition moving forward yeah so as it is a standing condition that condition

[1:32:41] Voice 12: has to be met and these approvals or denials of this application are predicated on that condition

[1:32:51] Voice 12: still being present. So if that condition is not met, if gone into impossibility, could this be

[1:32:58] Voice 12: withdrawn? So when this actually moves forward to the approving authority at the end of this,

[1:33:05] Voice 12: if that condition has not been met, then it will be denied based on that condition not being met.

[1:33:11] Voice 12: We

[1:33:12] Voice 7: are not the ones that make that end decision.

[1:33:14] Voice 8: So

[1:33:15] Voice 7: this

[1:33:16] Voice 8: is in suspension right now, this decision.

[1:33:19] Voice 12: No, it's not in suspension.

[1:33:21] Voice 12: There is a cascading number of elements that have to happen in order.

[1:33:27] Voice 12: So we're at one of those in order elements.

[1:33:31] Voice 12: And at the very end of the process, it's not us that makes this decision.

[1:33:36] Voice 12: It's another body.

[1:33:38] Voice 12: And that body is going to take a look at all the conditions and say, these conditions have been met, these conditions have not been met.

[1:33:45] Voice 12: Because all of those decisions were based on these conditions being met, it cannot be approved until these conditions have been met.

[1:33:53] Voice 12: Thank you.

[1:33:53] Voice 12: Good.

[1:33:55] Voice 13: Thank you for being very clear.

[1:33:58] Voice 13: You're absolutely right.

[1:33:59] Voice 12: And

[1:33:59] Voice 13: what's going on here, this is not a, you're not being asked to approve a subdivision today, you're being asked to approve a DVP.

[1:34:04] Voice 13: it's just

[1:34:05] Voice 13: one it's just one part of the of the journey so to me there's not an issue here and

[1:34:10] Voice 13: thank you for clarifying it so

[1:34:11] Voice 12: the piece that's before us today is um the reduction of the setback

[1:34:18] Voice 12: specific to these and it's specified that the cistern at this point and the the propane at

[1:34:25] Voice 12: this point it's not reducing the entire setback to the to these reductions because i've already

[1:34:30] Voice 12: asked and have that clarified that was one of my questions and um the frontage is the piece right

[1:34:37] Voice 12: up at the road here because they need to be able to drive down to those properties um so about that

[1:34:45] Voice 12: so those are the pieces that are here and these are steps towards the the whole process they're

[1:34:52] Voice 15: just little pieces the steps are explained to us because we're not i

[1:34:56] Voice 12: had to have it explained to me

[1:35:01] Voice 12: Okay, and I believe there's

[1:35:02] Voice 15: just to point out where we are in the process, so let's thank you for providing the appropriate funding.

[1:35:09] Voice 12: Jack?

[1:35:10] Voice 2: Yeah, and just, I'm wrapping my head around it, this sounds good.

[1:35:18] Voice 2: A couple of questions. So the setbacks that are being changed as we were holding the map up, it was in here and here.

[1:35:26] Voice 2: Where's the wording, like if we approve this variance, where's the wording that specified those locations and not the syntax for the entire line all the way back to the road, basically?

[1:35:45] Voice 2: So

[1:35:45] Voice 12: it says in the development permit variance.

[1:35:50] Voice 2: What page is that?

[1:35:51] Voice 12: This is on page 24.

[1:35:52] Voice 12: this is the actual wording of the of the variance permit it says to decrease the setback from the

[1:36:01] Voice 12: interior lot lines from three meters to 2.8 meters for the siting of an existing cistern

[1:36:06] Voice 12: and to 0.1 meters for the siting of an existing propane tank and the second part is by decreasing

[1:36:15] Voice 12: the frontage and here i think is where it gets confusing of any lot line from 20

[1:36:21] Voice 12: meters to six

[1:36:22] Voice 12: needs i think that that wording might need to be changed that we are decreasing the frontage

[1:36:28] Voice 12: specific to the entrance we

[1:36:32] Voice 10: can say by decreasing the frontage of proposed lot one and two from 20

[1:36:38] Voice 10: point one twenty point twelve meters to six meters so if we can re tweak that that's fine

[1:36:44] Voice 10: i

[1:36:44] Voice 12: think that that would be appropriate because otherwise it can be read as

[1:36:48] Voice 12: any lot line can we say road frontage in there somewhere specifying that it's it's specific to

[1:36:55] Voice 12: the frontage

[1:36:56] Voice 10: is the term used in the land use bylaw so we should keep it so

[1:37:00] Voice 12: it's road in there

[1:37:01] Voice 12: and specify away from the waterfront like maybe put in

[1:37:05] Voice 12: brackets road access if the ltc wants but

[1:37:10] Voice 12: frontage

[1:37:11] Voice 10: is defined in the land use bylaw i see road

[1:37:14] Voice 12: frontage is defined

[1:37:15] Voice 10: in the land use bylaw

[1:37:22] Voice 15: I just

[1:37:24] Voice 12: want to ask if the minute taker has captured everything.

[1:37:27] Voice 12: There's

[1:37:28] Voice 7: been a lot of back and forth.

[1:37:30] Voice 7: Pat,

[1:37:31] Voice 12: are you okay?

[1:37:32] Voice 12: Still with us?

[1:37:34] Voice 3: I think I've caught the general gist of the conversation, yes.

[1:37:39] Voice 3: And I'll chat later with something I'm missing for the amended minutes.

[1:37:47] Voice 12: Thanks, Pat. So can we can we have a discussion as to changing section B from decreasing the frontage of any lot line to decreasing the frontage?

[1:38:02] Voice 12: What would be the correct word to replace any lot line?

[1:38:07] Voice 10: Yeah, so I would ask that the LTC put forward a motion that states that they would be amending permit section 2B.

[1:38:14] Voice 10: so it reads subsection 8.6 one by decreasing the proposed lot one and lot two

[1:38:21] Voice 10: from 20.12 meters to six meters that would be the motion okay

[1:38:26] Voice 12: i feel

[1:38:28] Voice 10: more comfortable with that

[1:38:29] Voice 12: i'll wait for it to get captured

[1:38:37] Voice 10: and a

[1:38:37] Voice 12: member

[1:38:44] Voice 10: of the lgc will have to read that out as well once we change

[1:38:48] Voice 12: um this is dvp

[1:38:52] Voice 12: 3.2 um is that correct by decreasing the frontage of proposed lot one and lot two from

[1:39:08] Voice 12: okay okay so if i can get you to the motion and read it out i move that the south bender ltc um

[1:39:22] Voice 12: um change dvp 2023.2 to re uh b sorry to quote by decreasing the frontage of proposed lot one

[1:39:36] Voice 12: and lot two from 12.12 meters to six meters second seconded by trustee evans and okay so

[1:39:50] Voice 12: of calling the motion all those in favor and carried unanimously great

[1:40:02] Voice 7: and

[1:40:02] Voice 10: the next steps would be to consider recommendation one and two on page 10 of

[1:40:07] Voice 10: the agenda i had a question i'm

[1:40:10] Voice 2: just just going back maybe this is either i'm not understanding

[1:40:15] Voice 2: understanding it or too picky. My first question was on the interior side lot line being reduced

[1:40:25] Voice 2: to 3 meters and it's reduced to 2.8 meters for the siting of the existing fire system

[1:40:33] Voice 2: and 7.1 meters for the

[1:40:35] Voice 6: siting

[1:40:39] Voice 2: of the existing propane tank.

[1:40:41] Voice 2: my question was is the setback being reduced for the entire length of that boundary or

[1:40:49] Voice 2: is it for around the propane tank is it like two two meters on this side of the propane tank that's

[1:40:55] Voice 2: like how where's the language that says yeah

[1:40:59] Voice 10: so if you refer to the permit that's on page

[1:41:02] Voice 10: 24 of the agenda so the way that it reads is it tells um tells those what is actually being

[1:41:10] Voice 10: amended amended in the land use bylaws for this case it's decreasing the setback the interior lot

[1:41:15] Voice 10: line for these existing structures and then at the bottom it says the development shall be consistent

[1:41:21] Voice 10: with schedule a which is attached to and forms part of this permit so this is where it tells

[1:41:27] Voice 10: you that these are the two structures here and they must remain in this so you can tell that

[1:41:35] Voice 10: it's just where

[1:41:36] Voice 2: is it says must conform to schedule a oh there it's okay okay so that's

[1:41:42] Voice 10: why we always attach site plans because then it gives the exact location of those existing

[1:41:47] Voice 10: structures and they must stay in that location so that's only for those two structures it's not the

[1:41:54] Voice 10: entire

[1:41:55] Voice 2: so so the variance is for the structures not for the setback correct correct you're not

[1:42:00] Voice 2: changing the setback we're changing the setback for those

[1:42:03] Voice 12: two yes we're exempting those structures

[1:42:05] Voice 12: to these specifications i'm not finished

[1:42:13] Voice 12: you're not finished go ahead sorry

[1:42:15] Voice 2: just for a future

[1:42:16] Voice 2: i'm wondering if it could be worded a little more clear that's all uh the decreasing setback

[1:42:21] Voice 2: from interior salt line that that's the whole line right but

[1:42:27] Voice 10: if you continue reading it says

[1:42:29] Voice 10: from three meters to 2.8 meters for the siting of an existing fire cistern so you have to read

[1:42:36] Voice 10: the sentence in

[1:42:36] Voice 12: it in its whole yes I'm reading I'm reading it quite clearly it's decreasing the

[1:42:40] Voice 12: setback from the interior so it's specifying the interior lot line which is currently set at three

[1:42:44] Voice 12: meters and it's reducing it to these two new figures specifically for those two items and

[1:42:50] Voice 12: that's it

[1:42:51] Voice 2: only those two items

[1:42:53] Voice 2: the way I read it or read it originally was that we're changing the

[1:42:56] Voice 2: setbacks and those those buildings will now be in compliance because the setbacks are changed

[1:43:02] Voice 2: for the whole line that would be another way of accomplishing the same thing but it would

[1:43:06] Voice 2: accomplish more than i think we intended to yeah these

[1:43:10] Voice 2: are you're saying that that's what it says

[1:43:12] Voice 2: i didn't understand i'm asking questions because i need to understand we're not planners

[1:43:19] Voice 2: thank you

[1:43:19] Voice 12: thank you thank you

[1:43:22] Voice 12: okay steve wright had a comment well

[1:43:25] Voice 5: after hearing uh

[1:43:26] Voice 5: everything i i find this uh pdp to be reasonably supportable so i just want to say good luck

[1:43:36] Voice 12: okay so i think we've actually moved through the whole question and answer from everybody so i'm

[1:43:43] Voice 12: going to move the question on this particular item then i'm going to recuse myself and open

[1:43:49] Voice 12: it up for the town hall and discussion on the next one okay

[1:43:52] Voice 7: so

[1:43:54] Voice 12: if somebody would like to

[1:43:57] Voice 12: make the motion sure i'll be the mover i never get a bad chance

[1:44:04] Voice 12: That's why I

[1:44:05] Voice 12: move that the South Pender Island Local Trust Committee approve issuance of

[1:44:11] Voice 12: Development Variance Permit Application SP-DVP 2023.2.

[1:44:17] Voice 12: As amended.

[1:44:18] Voice 12: As amended.

[1:44:19] Voice 12: Thank you.

[1:44:21] Voice 12: So do I have a seconder?

[1:44:23] Voice 12: I'll second that.

[1:44:24] Voice 12: Thank you.

[1:44:25] Voice 12: So any further questions or discussion on this motion?

[1:44:29] Voice 12: Okay, so I'll move all those in favor.

[1:44:34] Voice 12: And that carries unanimously.

[1:44:37] Voice 12: thank you for your

[1:44:37] Voice 12: discussion we have a

[1:44:39] Voice 12: second one yeah i'm going to we're going

[1:44:42] Voice 12: to i'm now

[1:44:43] Voice 12: going to reach you the second recommendation second recommendation that the south pender

[1:44:48] Voice 12: island local trust committee exempt proposed lot one resulting from the subdivision of eight seven

[1:44:54] Voice 12: nine gallon road and the ten percent frontage sub provision of section 5.2 of the local government

[1:45:01] Voice 12: Act. Thank you. Do I have a seconder to that?

[1:45:05] Voice 6: So it's

[1:45:08] Voice 12: the same one. So there's two parts to this

[1:45:12] Voice 12: approval. One was the setbacks and the other was the frontage reduction. Okay.

[1:45:22] Voice 6: I'll second that. Yep.

[1:45:24] Voice 12: Okay. Are there any further questions or discussion regarding

[1:45:27] Voice 12: regarding the reduction of the frontage for these lots. Not seeing any questions. All those in

[1:45:36] Voice 12: favor? Also carried unanimously. Thank you very much. And now I will recuse myself.

[1:45:43] Voice 12: And you guys do have a variety. So we are now on our second

[1:46:04] Voice 12: um 20 20 23.3 Evans uh we have a staff report on page 26 to 55 of the agenda um we've got the

[1:46:15] Voice 12: proponent or the applicant here today um the staff want to give us any background on this

[1:46:21] Voice 12: I can just do a

[1:46:22] Voice 10: brief overview as the

[1:46:23] Voice 10: LPC wishes thanks Kim uh so this staff report is to is for a

[1:46:28] Voice 10: development variance permit to vary the maximum floor area regulation that states that the house

[1:46:36] Voice 10: must not be greater than 2500 square feet and this single family dwelling is proposed to be

[1:46:41] Voice 10: over 2800 feet so the background of this proposal is the applicant originally applied to the audience

[1:46:50] Voice 10: trust back in 2021 that was beginning stage of a building permit stage where we staff provided

[1:46:58] Voice 10: a preliminary plan report, I think that's what it's called,

[1:47:02] Voice 10: that stated that at that time,

[1:47:04] Voice 10: the building actually complied

[1:47:06] Voice 10: with the land use by-law regulations,

[1:47:08] Voice 10: but between that time and now the restrictions

[1:47:12] Voice 10: for total floor area were actually restricted further.

[1:47:16] Voice 10: So now the proposal does not meet those regulations.

[1:47:22] Voice 10: The applicant states that the additional area

[1:47:26] Voice 10: that they're proposing on the basement floor is needed for storage and the applicant is here

[1:47:34] Voice 10: I actually have there you go and we've actually received an overwhelming amount of not actually

[1:47:41] Voice 10: but a lot of correspondence and I believe all of it except one is in approval or support of

[1:47:48] Voice 10: this application there was one letter that's attached to this staff report that did not

[1:47:52] Voice 10: support the application uh so there is on page 26 of the staff report there is a recommendation

[1:48:00] Voice 10: there for the ltc to consider if that's approval of the dvp great

[1:48:05] Voice 12: thanks so much thank you um marty

[1:48:09] Voice 12: did you want to speak to this at all sure

[1:48:10] Voice 15: i didn't know whether i was going to come to the floor

[1:48:12] Voice 15: first or me no

[1:48:13] Voice 12: the applicant typically would get the chance to speak hi

[1:48:16] Voice 15: everyone um as a lot of you

[1:48:18] Voice 15: now so I bought my property 25 years ago with the intent to build when I retire so I retired in 2020

[1:48:25] Voice 15: started getting things ready but as you said got my plans approved COVID hit housing sizes shrunk

[1:48:34] Voice 15: and I kind of got caught in all of that so what I'm proposing is some of my crawl space is going

[1:48:41] Voice 15: to be well it is excavated out to full height because when we're doing excavation we had to

[1:48:46] Voice 15: to go down deep enough to get hit solid rock so that gave us this height and all of a sudden it's

[1:48:52] Voice 15: like holy smokes i could put a basement in here never thought i could so that's kind of where

[1:48:58] Voice 15: we're at it's a crawl space anyways two rooms one for mechanical and one for cold food storage

[1:49:06] Voice 15: is what i'm asking for for a total of 2,800 square feet the height doesn't change nothing

[1:49:13] Voice 15: the footprint doesn't change nothing changes that you can see it's all below grade okay

[1:49:21] Voice 15: for you just to clarify 2 800 square feet in total in total not for what you're asking for

[1:49:26] Voice 15: no which is how many square feet um 337 square feet is what i'm asking for the main floor is

[1:49:34] Voice 15: still 1979 square feet okay

[1:49:39] Voice 12: it's up here the proposed basement foundation plan is 791

[1:49:43] Voice 12: square feet something like that okay thanks um

[1:49:47] Voice 15: any other questions okay i'll leave it with you guys

[1:49:55] Voice 12: um opportunity for the public to offer comments questions yeah

[1:50:01] Voice 5: um marty kind of got caught in the

[1:50:04] Voice 5: unfortunate situation of a bylaw amendment and i don't think he's penalized for that so i i

[1:50:09] Voice 5: i think this is an absolutely reasonable request and i should support it

[1:50:16] Voice 9: hi

[1:50:16] Voice 13: there um yeah a couple things first first off when we were going through bylaw 122

[1:50:22] Voice 13: one of the uh one of the ideas that was put forward that wasn't supported but i personally

[1:50:26] Voice 13: supported was the idea of that that areas below grade would not be included in square footage

[1:50:32] Voice 13: anyhow certainly this is something very much aligned with what the applicant is proposing to

[1:50:37] Voice 13: do secondly um during the public discussion around bylaw 122 some people that approached me and said

[1:50:44] Voice 13: you know why is there a why are we having a discussion on the house size why don't we just

[1:50:48] Voice 13: uh let people work with their neighbors and figure out sizes that work collectively between the

[1:50:54] Voice 13: groups i mean it's a good idea our legislation doesn't really have a mechanism for that but

[1:50:59] Voice 13: but um and some people wouldn't speak to the neighbors i think there's a need for a house size

[1:51:03] Voice 13: but bylaw 122 set maximum house sizes with an opportunity for people to have a variance where

[1:51:10] Voice 13: they can come up with a house size and a massing that takes into consideration the neighbors and

[1:51:17] Voice 13: the neighbors have an opportunity to feedback and clearly here we see I think Kim said pretty

[1:51:23] Voice 13: much overwhelming support for what the applicant is proposing to do and I think that's a perfect

[1:51:28] Voice 13: example of how this viola can work and so I certainly completely support it as

[1:51:33] Voice 13: well.

[1:51:35] Voice 12: Any other

[1:51:50] Voice 6: comments,

[1:51:57] Voice 12: questions? I will note that the one letter that's

[1:52:03] Voice 12: included in our package that is against uh seems to allege that the personal interest of one of

[1:52:11] Voice 12: our trustees is uh involved in this and i just wish to say that this particular trustee has

[1:52:18] Voice 12: done everything she could to recuse herself from the conversation and has not been involved at all

[1:52:23] Voice 12: with any of the um it's strictly been between the applicant and the planner up to this point

[1:52:29] Voice 12: and now we're having the discussion to lead to a decision so everything's been done according

[1:52:34] Voice 12: to the right process i'm very convinced to

[1:52:36] Voice 15: speak to that yeah um also christina has no financial

[1:52:40] Voice 15: stake in this property this is my property it's going to my children she has her property it goes

[1:52:47] Voice 15: most of her kids. If she's good, she gets to live with me.

[1:52:52] Voice 7: No, I was going to comment on that.

[1:52:59] Voice 7: Ooh,

[1:53:00] Voice 10: it's just got a little

[1:53:01] Voice 12: hot in here.

[1:53:05] Voice 12: All right. Notwithstanding that, Maradona, goodness.

[1:53:10] Voice 12: I just wanted to comment because I don't think anything's been improperly done.

[1:53:13] Voice 12: on. So I don't

[1:53:17] Voice 2: want to get in between anybody here. So I don't

[1:53:22] Voice 2: have any further comments on this clear application. Thank

[1:53:26] Voice 2: you for all the support letters and for the concern letter. I

[1:53:31] Voice 2: read all of it and consideration seems pretty straightforward to

[1:53:34] Voice 2: me. And yeah, okay. I can make the motion.

[1:53:42] Voice 2: that the south spender island local trust committee approved issuance of their own

[1:53:48] Voice 2: variance permit application sp dvp 2023.3 evans and that's all i have to say

[1:53:59] Voice 2: i

[1:54:00] Voice 12: will second the motion any further discussion

[1:54:06] Voice 7: And

[1:54:06] Voice 12: all those in favor? Aye. Aye. All right. That carries. Congratulations. Good application. Thank you for your patience.

[1:54:15] Voice 12: Long time coming. If somebody wants to call in the good wife.

[1:54:30] Voice 9: all

[1:54:31] Voice 12: righty business is done

[1:54:33] Voice 12: what

[1:54:35] Voice 9: else

[1:54:38] Voice 12: do we have more town hall

[1:54:40] Voice 12: all

[1:54:42] Voice 7: right everybody okay thanks everyone

[1:55:03] Voice 12: We will

[1:55:04] Voice 6: continue with

[1:55:07] Voice 9: the town hall if

[1:55:08] Voice 12: anybody has any comments.

[1:55:21] Voice 12: Oh, I told this is until the middle of April, so it's a pretty good time.

[1:55:27] Voice 12: Don't

[1:55:27] Voice 9: forget your books.

[1:55:31] Voice 12: Anybody else here?

[1:55:41] Voice 12: Let's get the room. So anybody else want to continue on with the town hall? We can carry on.

[1:55:49] Voice 12: A small group, I guess.

[1:55:52] Voice 12: We still have a little bit of time.

[1:55:53] Voice 12: I hit my husband.

[1:55:54] Voice 12: He wasn't the good man.

[1:55:57] Voice 12: He got in with the left foot, too.

[1:55:59] Voice 12: With the terrible, were any ideas about what we want the Islands

[1:56:03] Voice 4: Trust, our representatives, to deal with or look at?

[1:56:08] Voice 4: So we're basically just throwing stuff at the wall and seeing if something sticks right now.

[1:56:13] Voice 4: So any ideas if you have any, sir?

[1:56:17] Voice 15: We're up to page three.

[1:56:18] Voice 15: Yes.

[1:56:21] Voice 4: before there's no judgment here oh

[1:56:24] Voice 15: there's judgment oh we're

[1:56:25] Voice 4: just not going to vocalize

[1:56:27] Voice 4: it at this meeting

[1:56:27] Voice 12: we're going to save it for the next one

[1:56:29] Voice 4: so yeah as dag said right now it's

[1:56:32] Voice 12: just a massive gathering of information and then they're going to have another meeting later to

[1:56:40] Voice 12: focus so donna so along with the discussion that's come um and comment that was made by

[1:56:47] Voice 12: one of our former trustees and we several people have indicated that they would like to see bylaw

[1:56:53] Voice 12: 122 reviewed i suggest i would like to suggest that something is up that could be on this list

[1:57:02] Voice 12: when we think more about that and and house size is exactly what cameron said if the house size on

[1:57:10] Voice 12: On the surface of a property or for reasons,

[1:57:15] Voice 12: the last one that you approved

[1:57:17] Voice 4: up on Canal Road,

[1:57:20] Voice 4: there's a lot of red tape and

[1:57:22] Voice 12: money involved that doesn't need to happen.

[1:57:26] Voice 12: It's an extensive process.

[1:57:29] Voice 12: It's a ridiculous add-on in some of these instances.

[1:57:33] Voice 12: And then the one that we just talked about, why?

[1:57:38] Voice 12: There's no reason to have to go through that.

[1:57:41] Voice 12: so as we think about what those amendments could be let's think about how we can make them make

[1:57:47] Voice 12: sense because that it's just and we're we're building a 750 square foot studio and we are

[1:57:59] Voice 12: in in much the same situation we've we've applied for a building permit we got a building permit

[1:58:05] Voice 12: we provided the filings trust with a site plan they don't like our site plan in fact they told

[1:58:11] Voice 12: us we weren't complying with the bylaw we pointed out that we were and that got rescinded but it's

[1:58:16] Voice 12: delay

[1:58:17] Voice 4: it's back and forth and then we had to have a survey done even though we provided all the

[1:58:23] Voice 4: information on the setbacks we had to have a surveyor

[1:58:26] Voice 12: come and survey it and

[1:58:28] Voice 12: send it in again

[1:58:32] Voice 12: it's too much it's too much

[1:58:36] Voice 2: thank you for the way you expressed that not know what you expressed but

[1:58:42] Voice 2: thank you for that too but just I like the way that you describe what the problem is very clearly

[1:58:47] Voice 2: and now we know where we need to put our focus in order to address it because before what we had on

[1:58:53] Voice 2: there was addressed by law 122 for instance right that's pretty vague that doesn't give us much

[1:58:59] Voice 2: direction really right so this was very very useful so

[1:59:02] Voice 12: that's one area the other area that

[1:59:04] Voice 12: needs to be reviewed in 122 is the requirement for water storage which was never ever brought

[1:59:11] Voice 12: brought to the community before it was changed in the bylaws.

[1:59:15] Voice 12: And it's all very fine and well.

[1:59:17] Voice 12: There's 20 lots left

[1:59:18] Voice 4: on this island that are up to be built on,

[1:59:22] Voice 4: according to all the wonderful work that Gordie

[1:59:24] Voice 12: Duncan has done in FASC.

[1:59:26] Voice 12: What about everybody else on this island that doesn't have 18,000 liters of water storage?

[1:59:35] Voice 12: Sorry, can I interrupt the town hall?

[1:59:38] Voice 12: There's two other, so I just walked back in and this was going on,

[1:59:41] Voice 12: there are two other motions to be made still i sent notice of motion regarding the approval of

[1:59:48] Voice 12: the travel expenses sure we haven't done that and um we just continue with this and do that after

[1:59:57] Voice 12: Sure.

[2:00:08] Voice 9: Yes,

[2:00:08] Voice 12: yes. And, and why did it get changed without any discussion of the community?

[2:00:17] Voice 12: How does, if this is just wrong, these things are wrong. If you're, if you're going to demand

[2:00:22] Voice 12: more of people in the

[2:00:24] Voice 4: community as they live their lives here, then it can't be done

[2:00:30] Voice 4: except with transparency that's my point so

[2:00:35] Voice 15: if i just clarify something with you um i hear this

[2:00:38] Voice 15: come up a lot uh that there's only 20 lots that haven't been built on and so that's what we need

[2:00:44] Voice 15: to be concerned about and what i keep saying over the last three years is that everything

[2:00:48] Voice 15: here is subject to redevelopment and so a cabin that has been used for 50 years in its present

[2:00:56] Voice 15: informed is just as much as an example of a redevelopment opportunity as a virgin law that

[2:01:02] Voice 15: has been built on so everything is that's

[2:01:04] Voice 12: right but it depends on what you have to apply in order

[2:01:08] Voice 12: to do that so if you're existing and you don't change your footprint and depending on what you

[2:01:15] Voice 12: have to have a building permit for some of these rules will apply and some of them won't right

[2:01:22] Voice 12: Right. So somebody could put a deck up, somebody can put up a hundred square foot building that they use for

[2:01:33] Voice 4: guests.

[2:01:34] Voice 4: A hundred square feet doesn't require a building permit.

[2:01:38] Voice 4: Somebody can bring something in on wheels that they want to use for a guest cottage and don't require a building permit.

[2:01:44] Voice 4: yet the impact that we believe is being made on the water resources isn't any different than

[2:01:55] Voice 4: somebody who's building a seven

[2:01:56] Voice 12: square foot cottage that does need a building permit so

[2:02:03] Voice 12: that's kind of the it can't just be for you know some of us who are just sort of getting our

[2:02:11] Voice 12: our acts

[2:02:11] Voice 4: together because we couldn't get cement across the dip i mean we put everything down to

[2:02:17] Voice 4: do it and

[2:02:18] Voice 12: had to take it all up again because it started raining we had a swimming pool

[2:02:23] Voice 12: so you know sometimes these things just get delayed through no fault of our own or sometimes

[2:02:29] Voice 12: we're requiring things according to the bylaw that you know don't make any sense but my big

[2:02:35] Voice 12: complaint about this one is that there was no transparency in the discussion about changing

[2:02:38] Voice 12: went from rainwater to fresh water from 9 000 to 18 000 no discussion so those are the kinds of

[2:02:50] Voice 12: things that i think that we if we're looking at bylaw one two two then we need to go back and we

[2:02:54] Voice 12: need to think about the things i'm not saying everything needs to be all the babies need to

[2:02:58] Voice 12: be thrown out the dishwater but some of them are they're not right so

[2:03:04] Voice 15: donna you're basically

[2:03:06] Voice 15: asking that for 122 to review everything on it individually well

[2:03:12] Voice 4: well i think we need to go

[2:03:14] Voice 4: through it i mean you

[2:03:15] Voice 12: know we need there was lots of discussion about many many things there was

[2:03:19] Voice 12: there was there's the water that there was no transparency on there there there was um you know

[2:03:26] Voice 12: the what we have to do in order to to um have development variance permits the there's stvr

[2:03:35] Voice 12: there have

[2:03:37] Voice 12: been two applications two applications no one application for the same place since that

[2:03:44] Voice 12: was that since that was passed on south pandora island and and the the concerns are this concerns

[2:03:51] Voice 12: are still here you know this is this is tied up with the idea that there's not enough housing

[2:03:58] Voice 12: there's not enough housing because we don't have the right kind of housing not because we have stv

[2:04:04] Voice 12: people who invest a half a million dollars in their property and another half a million dollars

[2:04:10] Voice 12: in building a house and let me tell you for 750 square feet and the roof's not on yet we're up to

[2:04:15] Voice 12: over a hundred thousand dollars i'm not going to rent this out to somebody as

[2:04:24] Voice 4: low-income housing

[2:04:25] Voice 4: it is there's nothing there for me and my capital investment so we we need to figure some of this

[2:04:32] Voice 4: stuff out

[2:04:32] Voice 12: stvrs are not the problem when we talk about housing on this island i don't know about

[2:04:41] Voice 12: the rest of you are ready to rent your houses out to no yeah exactly no that's my case and

[2:04:48] Voice 4: thank you very much i'm going to take my sore back and go

[2:04:51] Voice 12: home i would like to see stvrs revisited

[2:04:54] Voice 12: again because i don't think that that process was correct i think this should be uh something that

[2:04:59] Voice 12: allows a certain time period per year or something like that but it's I see a two-tier system here

[2:05:08] Voice 12: where some people have you know STVR is grandfathered and other people have no chance

[2:05:13] Voice 12: even though they might have bought their property thinking that they could do it so I think that

[2:05:18] Voice 12: with rules around it was yeah

[2:05:25] Voice 7: I

[2:05:32] Voice 12: don't know if we can talk to specific things about STV

[2:05:35] Voice 12: vote um um by law 122 but uh i do not think there was enough discussion around footprint of a house

[2:05:44] Voice 12: for example martin's got 1900 square feet he's got in his in his basement and then no nothing

[2:05:52] Voice 12: on top whatever but i don't specifically agree that there should be a full basement that's

[2:05:59] Voice 12: discounted but i think that the that that the total allowable bill should be larger and that

[2:06:07] Voice 12: footprint should be the consideration because i think that's far more uh speaks to rural character

[2:06:13] Voice 12: and speaks to um the environment if the footprint is smaller i mean even just having a bottom floor

[2:06:21] Voice 12: and a top floor that he is rising rising i think that you know for the environment that's got to

[2:06:27] Voice 12: be an issue and you're not clearing as many trees and things like that so that type of thing that

[2:06:32] Voice 12: that i think needs to be needs to be uh rediscussed cameron's um comment about the um

[2:06:41] Voice 12: possibility of a basement came right at the last minute there was really not enough community there

[2:06:47] Voice 12: was no community discussion about it maybe it was great idea but that would give me the ability on

[2:06:52] Voice 12: two acres to build a 7,000 square foot home with a 3,500 square foot footprint and I think it's a

[2:07:00] Voice 12: little bit too much right I was allowed to build 5,600 square feet before maybe keep it something

[2:07:06] Voice 12: like that but make me do it and you know I'm not doing this but make me make people think more

[2:07:13] Voice 12: about that right so these are they could be all good good discussions any other ideas free lunch

[2:07:26] Voice 4: for everybody who comes to me no free lunch no free

[2:07:30] Voice 15: lunch

[2:07:32] Voice 12: no free lunch

[2:07:33] Voice 15: especially for the scribe

[2:07:37] Voice 12: a lot of

[2:07:38] Voice 12: people come in here that aren't involved

[2:07:39] Voice 12: okay so i'm going to say there are no additional ideas going once i do want to ask if we've made

[2:07:51] Voice 12: the point that we can only have one minor project just so we manage expectations for

[2:07:56] Voice 15: stock in the

[2:07:57] Voice 15: pool here for clarification

[2:07:59] Voice 4: where with something like this the footprint is that a major

[2:08:04] Voice 4: it would depend

[2:08:06] Voice 12: on they discuss so once we put this all together if if at the end of the process

[2:08:11] Voice 12: this is the piece that's floated to the top

[2:08:14] Voice 7: that

[2:08:15] Voice 12: this is what everybody in the community wants to

[2:08:16] Voice 12: with that then we're going to take a look at what's involved in achieving this is this something

[2:08:22] Voice 12: that could be achieved in small bites under small projects small mini projects or is this something

[2:08:29] Voice 12: that would be a larger project that would have to move forward and get financing and do a business

[2:08:34] Voice 12: case and the full rigmarole through trust council so that's that's the conversation that we'll be

[2:08:40] Voice 12: looking at then is how much work is actually going to be doable and what is it feasible

[2:08:46] Voice 12: underneath so i suppose like changing a bylaw is a new bylaw so it would be bylaw 124 or whatever

[2:08:53] Voice 12: and then is that a is that a major it depends on the work it

[2:08:58] Voice 10: depends on the financial aspects

[2:09:00] Voice 10: generally it would most likely be a minor project and that'd be something that the island planner

[2:09:04] Voice 10: myself would work on we need to make sure that's under five thousand dollars but as um what your

[2:09:10] Voice 10: trustee i'm

[2:09:10] Voice 10: not sure about that no but then but if it does involve let's say a whole review of

[2:09:19] Voice 10: your land use bylaw then as trustee evans said yeah that's a larger project your budget goes up

[2:09:24] Voice 10: it would be a major project might be taken on by the regional planning committee and needs trust

[2:09:29] Voice 10: council approval yeah

[2:09:31] Voice 12: so until we've actually gone through this process we're not going to

[2:09:35] Voice 12: know what floats up and we're not going to know what uh and and we could come back and say okay

[2:09:40] Voice 12: so we've identified some definite small projects one two and three let's deal with these and try

[2:09:47] Voice 12: to avoid major projects i think that would be fiscally responsible of us but again it's going

[2:09:54] Voice 12: to be something that's going to be you know have major input from you on as to which direction we

[2:10:00] Voice 12: go in and

[2:10:00] Voice 12: what what kind of work we do

[2:10:01] Voice 7: so

[2:10:03] Voice 12: i think next steps for us on this would be to take all of

[2:10:06] Voice 12: the information here split it out into what definitely falls within our purview as your

[2:10:12] Voice 12: local trust committee and what what what is the land use work that we can focus on stuff that

[2:10:19] Voice 12: falls outside of it that may be um items that we can move forward through our mla discussions or

[2:10:27] Voice 12: that can be moved through under community initiatives and then we'll put this forward as

[2:10:34] Voice 12: um as a survey to other people like open it up to the through the rest of community and and get

[2:10:40] Voice 12: their input

[2:10:40] Voice 7: once

[2:10:41] Voice 12: we've had everybody's input then we'll put out um another one that says okay vote

[2:10:47] Voice 12: on what what is your top priority and move forward that way i think i think that's the way that i

[2:10:53] Voice 8: would like to have

[2:10:53] Voice 12: a conversation about that i'm not sure if the survey option is

[2:11:00] Voice 12: yeah at some point but this is this is a good first step for sure because we want to make

[2:11:06] Voice 12: sure that we can reach as many people as possible and it's not doable in just this environment

[2:11:13] Voice 4: and if there is a survey as i said before it has to be reviewed and make sure there's there's

[2:11:20] Voice 4: adequate sometimes surveys

[2:11:22] Voice 12: and public engagements become minor projects in themselves that's your

[2:11:26] Voice 7: budget for

[2:11:27] Voice 8: the year that's why i'm saying yeah there has to be

[2:11:29] Voice 12: some consideration we can't just

[2:11:31] Voice 12: keep throwing money out for public engagement um if it's clear let's say there's a clear direction

[2:11:37] Voice 12: your trustees could just say well this is the direction yeah that's what

[2:11:40] Voice 12: you do as leaders is

[2:11:41] Voice 12: exercise your your knowledge of the community and what you've heard and and take a direction

[2:11:46] Voice 12: In

[2:11:46] Voice 8: that case, could there just be a letter or, you know,

[2:11:50] Voice 12: something that goes out to the community saying, these are the things that are on the table.

[2:11:58] Voice 12: Can you email if you have any, you know, concerns or call or whatever it is, preferably email, right?

[2:12:05] Voice 12: Then it probably

[2:12:06] Voice 12: really doesn't need so much of a survey and then another town hall at another meeting could.

[2:12:12] Voice 6: yeah i can do that too and

[2:12:14] Voice 12: was it was with better notice because one week one week notice is not

[2:12:18] Voice 12: enough for many people to consider um fairies or or maybe they have other plans or that they

[2:12:24] Voice 12: can postpone but

[2:12:25] Voice 8: they can't this

[2:12:26] Voice 12: may not go out seven days

[2:12:28] Voice 12: seven days i thought there was a mail

[2:12:30] Voice 12: out oh

[2:12:32] Voice 10: i think the notice was posted a couple weeks ago i think the first

[2:12:35] Voice 12: year was had nothing

[2:12:40] Voice 8: The agenda

[2:12:40] Voice 12: at that point did not specify town hall.

[2:12:45] Voice 12: It was the notice that came out exactly one week ago.

[2:12:48] Voice 12: It was changed.

[2:12:49] Voice 12: And if you look on what we actually received, you'll see that there are two agendas, one,

[2:12:58] Voice 12: the original one, and the second one saying it was .

[2:13:01] Voice 7: Yeah, we're working

[2:13:02] Voice 12: with some administrative limitations

[2:13:03] Voice 6: and we've had a planner

[2:13:05] Voice 12: assistant leader, so yeah, we apologize for the short notice, this was supposed to go out on the APC invitation to participate in APC, which we have not gotten a lot of applications back, have we?

[2:13:20] Voice 12: So reissuing a call to the community to apply for the APC, if you're interested in advancing community questions and how and why that's done.

[2:13:31] Voice 12: i don't believe

[2:13:32] Voice 12: it's closed yet i

[2:13:33] Voice 15: have an actual clarification around that so we've had a brief

[2:13:37] Voice 15: conversation about it was the requirement for residency adopted by the local trust in terms

[2:13:46] Voice 15: of apc membership the reason i asked is that i took a look at the application form and have

[2:13:53] Voice 15: related experience but i don't actually qualify so for example i am not on the legal title to

[2:14:00] Voice 15: to the property that I live on, my partner is.

[2:14:03] Voice 15: And for personal purposes,

[2:14:06] Voice 15: we have another property that I'm on title on

[2:14:07] Voice 15: and he's not a part of.

[2:14:09] Voice 15: So I don't meet that criteria of being a property owner.

[2:14:14] Voice 15: And then the second one is resident versus non-resident.

[2:14:17] Voice 15: The way that I understand this is

[2:14:18] Voice 15: you can only be a resident of one place

[2:14:21] Voice 15: at one time in a year in the province of Columbia,

[2:14:27] Voice 15: according to

[2:14:28] Voice 15: that bylaw.

[2:14:31] Voice 15: So I believe you have to be a resident for six months.

[2:14:35] Voice 15: But if that hasn't been adopted, then there's a different consideration.

[2:14:41] Voice 15: So is that actual criteria applied for potential membership by someone in the ABC?

[2:14:50] Voice 12: That's very good questions.

[2:14:53] Voice 12: Because I

[2:14:54] Voice 12: know that for voting purposes, specific to the Gulf Islands, as long as you're a resident of BC, you can vote if you have property here or property interest here.

[2:15:14] Voice 12: So I don't know how that works.

[2:15:15] Voice 10: I'm just reading the South Pender APC bylaw that we have on our website, and it

[2:15:21] Voice 10: says the APC consists of not more local trust committee, as defined in Section 5 of the Local Government Act, and at least two-thirds of the members must be residents of the local trust area.

[2:15:36] Voice 12: An

[2:15:37] Voice 15: electorate, because I don't know.

[2:15:38] Voice 12: No, it's not a title.

[2:15:42] Voice 15: So then it's the other criteria.

[2:15:45] Voice 15: criteria. I

[2:15:47] Voice 10: wonder, Elector, that if you're residing there, I don't know.

[2:15:51] Voice 15: So we have a home

[2:15:54] Voice 15: in Vancouver. Unless we reside there for six months of the year or longer, we're subject to a

[2:16:01] Voice 15: non-resident tax, which is 5% of the assessed value of the property.

[2:16:06] Voice 15: So as long as we own that

[2:16:09] Voice 15: that property i will be there six months of the year rather than pay a five percent penalty on

[2:16:15] Voice 15: top of the property taxes so that's what limits me from saying i'm a resident here although i've

[2:16:19] Voice 15: been here a significant portion of the time like yeah

[2:16:23] Voice 10: we can look into that sorry your name again

[2:16:24] Voice 10: is john koharchuk john great

[2:16:26] Voice 15: i can message you yeah

[2:16:28] Voice 10: please do because we'll look into that

[2:16:29] Voice 10: because

[2:16:29] Voice 15: i saw the guidelines but there was no adopted copy it was a draft copy

[2:16:36] Voice 15: oh i see yeah so i didn't know yeah we'll

[2:16:40] Voice 7: look into it so

[2:16:45] Voice 15: you'd have two applicants potentially

[2:16:47] Voice 7: all right

[2:16:48] Voice 15: so

[2:16:54] Voice 12: um i'm going to then move back to uh the other emotions that i had on circle back

[2:17:00] Voice 12: yeah and i believe that i've already emailed this out um so i move that the south panda

[2:17:09] Voice 12: local trust committee approved reimbursing the travel expenses associated with meeting

[2:17:14] Voice 12: adam olson at his office in sydney for the in-person southern gulf island forum meeting

[2:17:21] Voice 12: that occurred on march 13th 2023

[2:17:23] Voice 6: right

[2:17:27] Voice 2: comment on that yeah i'll second

[2:17:29] Voice 12: it and then we can have

[2:17:30] Voice 12: discussion yeah okay okay

[2:17:32] Voice 2: do you want to limit it to one meeting because we're going to have one

[2:17:36] Voice 2: don't you want me to i

[2:17:37] Voice 12: think we have to be specific there's there's the in-person meeting

[2:17:41] Voice 12: in order to get reimbursed for that it has to pass by resolution

[2:17:49] Voice 12: i'd be loathe to do a generic one why um

[2:17:53] Voice 12: just because then it opens up um well i mean

[2:17:57] Voice 12: i

[2:17:57] Voice 2: mean it really

[2:18:00] Voice 12: does we're really over budget though for this fiscal exactly so it depends on

[2:18:04] Voice 12: what projects come out and how we handle the budget yeah like we went three thousand dollars

[2:18:10] Voice 12: over the local trust committee budget and if every trust committee does that we've blown our

[2:18:15] Voice 12: yeah it's just not fiscally responsible i think to approve things before they come up yeah okay

[2:18:23] Voice 12: if you'd like to make a separate motion that we i would suggest that it be tied to actions and

[2:18:31] Voice 12: may be limited to three a year or something like that and then we do a business case and make sure

[2:18:36] Voice 12: that we can afford it yeah

[2:18:37] Voice 2: we're talking about two ferry rides right for me

[2:18:43] Voice 12: for this for this

[2:18:44] Voice 12: particular one yeah yeah so

[2:18:45] Voice 2: the next particular one will be two ferry rides but not necessarily

[2:18:50] Voice 12: because about that because i had additional meetings that i had to go to um that day with

[2:18:55] Voice 12: with staff so and future ones we could we could limit it to one ferry ride and we we go together

[2:19:01] Voice 12: or something like that I don't know or

[2:19:04] Voice 15: you know what happens if the ferry gets cancelled and you

[2:19:06] Voice 15: have to take a hotel exactly

[2:19:08] Voice 12: right so there's not just too many variables on this I'm I'm I would

[2:19:12] Voice 12: I

[2:19:12] Voice 15: would rather that

[2:19:17] Voice 7: he's got the best

[2:19:19] Voice 12: individuals as they come up and for Adam Olson there is a

[2:19:23] Voice 12: potential for two a year and i don't think that's going to overtax us by having two motions a year

[2:19:29] Voice 12: yeah

[2:19:30] Voice 2: i'm fine with it okay

[2:19:34] Voice 12: all right so um any further discussion on that one all those

[2:19:39] Voice 12: in favor carried unanimously did we get a secondary yeah i

[2:19:45] Voice 12: did yeah

[2:19:48] Voice 12: She seconded it before the discussion.

[2:19:50] Voice 12: The second motion that I have is I move that the South Pender, and I'll send this to you,

[2:19:58] Voice 12: I move that the South Pender Local Trust Committee draft a letter requesting the provincial government

[2:20:04] Voice 12: to recapitalize the island's coastal economic health, known as ICT, funding and make it

[2:20:11] Voice 12: a permanent fund that can be accessed by all communities within the trust area through

[2:20:15] Voice 12: and I believe this is going through Adam Olson's office.

[2:20:21] Voice 2: Okay,

[2:20:21] Voice 12: sorry, can you read the first part again?

[2:20:24] Voice 12: A letter be written to Adam Olson?

[2:20:26] Voice 12: I've got it, I'll email it to you.

[2:20:29] Voice 12: If you can email it, great.

[2:20:30] Voice 12: Pat,

[2:20:40] Voice 7: I'll put it

[2:20:41] Voice 12: in the chat when I get it.

[2:20:45] Voice 12: And this came out of our meeting with Adam Olson.

[2:20:54] Voice 12: that um yeah uh this came out of a discussion through adam olson's office that there is

[2:21:16] Voice 12: uh potential for this funding but he needs to have the support of the individual lpcs

[2:21:21] Voice 12: in order to gain the traction that he needs to make this a reality

[2:21:26] Voice 12: honor pat pat what is your email uh island island

[2:21:38] Voice 3: island island pat 123 at gmail

[2:21:42] Voice 3: that's it thank you

[2:21:49] Voice 12: so typically the chair would draft a letter with the support of staff i'm just

[2:21:57] Voice 12: learning about this process um

[2:21:59] Voice 4: do

[2:22:01] Voice 12: you want the chair to or do you want

[2:22:03] Voice 12: to take that on or if you

[2:22:05] Voice 12: want to take that on i'm quite happy for you if you're overloaded then i'll have to um defer it

[2:22:10] Voice 12: when i get back from visiting my grandkids yes yes i do i see my face every morning

[2:22:22] Voice 12: okay um it's been moved did you yes you did okay moved and seconded and pat you've got the

[2:22:29] Voice 12: wording now any discussion on this okay then i'll call the question all those in favor

[2:22:36] Voice 12: and carried unanimously excellent and a question from

[2:22:42] Voice 10: well thank you i'm

[2:22:43] Voice 12: more

[2:22:44] Voice 10: so to give me some

[2:22:45] Voice 10: work for the next meeting which is on may 5th i believe what i could do with the ltc wishes

[2:22:50] Voice 10: It's just put together a simple chart from the minutes

[2:22:53] Voice 10: today, and then I can identify which is within the realm of Islands Trust or different organizations.

[2:23:00] Voice 10: And I've done this before, so I could do just a very simple staff report, and then perhaps provide some options for community engagement, like a survey or a mail out or what have you.

[2:23:13] Voice 10: That

[2:23:13] Voice 12: would be brilliant.

[2:23:14] Voice 12: thank you i

[2:23:15] Voice 12: appreciate it so we would be i think it's best to put a motion forward

[2:23:20] Voice 12: that um staff report back with options from

[2:23:26] Voice 10: today's town hall session something very

[2:23:29] Voice 10: simple and i'll understand that

[2:23:31] Voice 12: options for community future engagement

[2:23:34] Voice 12: that's perfect

[2:23:35] Voice 12: did you want to correct that expression um the south pender ltc requests that staff report back

[2:23:44] Voice 12: with the results of today's town hall meeting uh with regard to community priorities

[2:23:50] Voice 12: and provide recommendations for the next stage of public engagement and i'll second that

[2:24:00] Voice 12: seconded by trustee

[2:24:01] Voice 12: evans any discussion on the question okay then i'll call the question

[2:24:10] Voice 12: all those in favor and unanimous thanks kim

[2:24:23] Voice 12: I think that is all of our business it's double chat

[2:24:34] Voice 12: and it's a shame that everybody's sort of left because I did want to make this announcement

[2:24:38] Voice 12: announcement um so permit applications uh that fall under what is it the the fee bylaws

[2:24:50] Voice 12: they go they undergo an automatic two percent hike increase on april 1st of every year so the

[2:24:58] Voice 12: first time that we're having our increase is in next week yeah so all applications that fall under

[2:25:05] Voice 12: the fee bylaws for Southpender will have an automatic 2% added to them.

[2:25:11] Voice 12: If you have any applications you'll see they're slightly more expensive than they were.

[2:25:14] Voice 12: As everything else.

[2:25:17] Voice 12: All right so I just wanted to make that statement and put it on the record.

[2:25:21] Voice 12: Good thing some people knew but they've gone.

[2:25:25] Voice 12: So okay, go back to the agenda.

[2:25:32] Voice 12: All right, I don't see any other business. Is there any new business that any of the

[2:25:38] Voice 12: other than nothing from you no no okay then i would like to adjourn this meeting if there's

[2:25:46] Voice 12: nothing else

[2:25:46] Voice 7: question okay

[2:25:49] Voice 12: then just prior to the journey um

[2:25:51] Voice 15: i sent forward on february 15th

[2:25:54] Voice 15: a comment uh request for clarification with regard to straw polls and it was supposed to

[2:25:59] Voice 15: be referred to as an agenda as an agenda item it was yes so i don't know what happened to it

[2:26:05] Voice 12: i can answer that we were going to discuss that as a potential process for um

[2:26:12] Voice 12: how to conduct business um i looked up robert's rules strictly forbids strongholds yeah um so

[2:26:20] Voice 12: wait yeah they're not

[2:26:22] Voice 12: uh yeah and so my uh from what i know if we don't have a policy

[2:26:27] Voice 12: we default to robert's rules um so my personal take on that is for that reason and the second

[2:26:36] Voice 12: reason um we're really trying to not make decisions in haste and actually get all the

[2:26:43] Voice 12: information ahead of us ahead of time and that's why agendas are posted when they are and then

[2:26:48] Voice 12: and the notice is circulated so you get everything ahead of time so you can make a decision in a

[2:26:53] Voice 12: reasoned manner when you've got sort of the evidence the opinions everybody's had a chance

[2:26:57] Voice 12: to weigh in and frankly a straw poll at the very last minute to take the tone of the room I think

[2:27:03] Voice 12: is disrespectful to that whole process and the people who participated in in engaging in the

[2:27:08] Voice 12: process that's pretty clearly set out so that's my personal take I don't know what you two think

[2:27:13] Voice 12: about it so my my understanding of a score poll is if a question is well understood by the floor

[2:27:21] Voice 12: rather than opening it up for an in-depth discussion in the interest of time you can call

[2:27:28] Voice 12: a straw poll prior to discussion and sometimes then that will alleviate the need for discussion

[2:27:36] Voice 12: unfortunately in this type of setting I don't think it's appropriate I think we need to hear

[2:27:44] Voice 12: people's points of view and that could change in the future but i think right now there's

[2:27:53] Voice 12: there's similar viewpoints but everyone has a different perspective on it and sometimes we

[2:28:00] Voice 12: need to hear that perspective and calling a school poll means that the discussion doesn't happen

[2:28:05] Voice 12: and i think we need the discussion

[2:28:07] Voice 15: so i covered very much the same points in my comment the other

[2:28:12] Voice 15: thing is if there's an interest in expanding engagement with the community at large and doing

[2:28:18] Voice 15: a better job uh that straw polls take the reading of the temperature in the room at that moment in

[2:28:25] Voice 15: time and they do not take into account a bigger consensus or opinion and so it tends to actually

[2:28:34] Voice 15: reinforce that it's not a transparent process that it's only determined by a small group of

[2:28:40] Voice 15: people and show up at the meetings yeah plus the other consideration was the fact that if you do

[2:28:45] Voice 15: operate your meetings under robert's rules of order they don't allow them that's correct so

[2:28:53] Voice 2: yeah i have a bit of a different perspective on it i find it can be useful tools and they

[2:28:58] Voice 2: in my experience they haven't shut down or sort of eliminated other opinions or anything like that

[2:29:04] Voice 2: that, you know, but it's not happening in a very structured format as we are following here,

[2:29:13] Voice 2: you know, which Robert's rules are not kind of thing, but, you know, this is very structured here,

[2:29:18] Voice 2: and so maybe that's a reason to not consider it, but personally, I don't see that argument as

[2:29:24] Voice 2: my experience hasn't been like that, but I'm not needing, we don't need to debate, you know, just

[2:29:30] Voice 2: we're just expressing different opinions right so uh but on the topic of robert's rules of order we

[2:29:38] Voice 2: have we were trained uh or you know we were given a four-hour session by a parliamentarian

[2:29:44] Voice 2: and he started his presentation with by telling us that he had reviewed our policies

[2:29:50] Voice 2: and there was no mention in any policy that i don't know we can check out if that's true or

[2:29:56] Voice 2: But he said there was no, no policy said that.

[2:30:00] Voice 2: violence trust will use robert's rules it was just a practice so whether that's true or not

[2:30:06] Voice 2: that's not the procedures bylaw says that you would have to pardon

[2:30:09] Voice 12: me your procedures

[2:30:10] Voice 12: yeah but where policy is silent or there isn't a procedure that that is the default it's not

[2:30:18] Voice 12: the first thing we go to we have our own policies and and violence to follow obviously but that's

[2:30:24] Voice 12: it's the second um structured format i

[2:30:28] Voice 2: wonder why he said that yeah i know

[2:30:31] Voice 2: he might have just

[2:30:32] Voice 12: missed it he might have i'll send you our procedures by law because i've had to look at

[2:30:36] Voice 12: them recently you know

[2:30:38] Voice 4: if you do decide to adopt a strong poll or a form of that on a very informal

[2:30:43] Voice 4: basis you could very easily find the tone of the meeting by doing that and then saying to the

[2:30:50] Voice 4: people who are in the majority we know what your viewpoint is now let's hear from the minority

[2:30:55] Voice 2: right

[2:30:55] Voice 4: it can

[2:30:57] Voice 4: be used to

[2:30:57] Voice 2: favor either either side kind of thing or whatever yeah yeah so so that's

[2:31:03] Voice 2: just the point that i wanted to make as well that you

[2:31:05] Voice 2: know i don't think it's cut and dried like

[2:31:07] Voice 2: that um and the other thing with the robert's rules is i think it's a very adversarial system

[2:31:13] Voice 2: which the parliamentarian agreed with me on on several points and saying that you know you can

[2:31:18] Voice 2: had ground down with Robert's rules and running things too tight and that I in my experience just

[2:31:25] Voice 2: some of the difficulties the historic difficulties of the trust are directly related to the structure

[2:31:31] Voice 2: being too strict too too narrow and preventing people from actually having human conversations

[2:31:38] Voice 2: so that's my personal view so

[2:31:40] Voice 15: Christina can speak to this based on her door-to-door survey about

[2:31:47] Voice 15: There are many people that don't come to these meetings that feel strongly about things, and they

[2:31:52] Voice 15: don't come because the same people tend to come to these meetings, and those are the same people that are open to expressing their opinions publicly and feel strongly about certain issues.

[2:32:03] Voice 15: But

[2:32:04] Voice 7: there are lots of

[2:32:04] Voice 15: other people that own and have a stake that feel excluded.

[2:32:09] Voice 15: included and

[2:32:09] Voice 15: so straw polls that take a reading of the room are no more than the reading of the

[2:32:15] Voice 15: room which tends to be the people that are prepared to come out and talk and they're not

[2:32:19] Voice 15: the people necessarily that are the majority they're just the people

[2:32:22] Voice 15: i just see it as a slippery slippery kind of prospect in that regard so that's why i

[2:32:30] Voice 15: went to the extent of doing the research to see that in fact under robert's rules

[2:32:34] Voice 15: it precludes it there's a way to get around it

[2:32:38] Voice 12: committees

[2:32:39] Voice 15: of the whole and all that kind

[2:32:40] Voice 15: of stuff if you want to do it but it just seemed to be in contradiction of the your

[2:32:47] Voice 15: stated desire previously about improving engagement

[2:32:51] Voice 15: and improving

[2:32:53] Voice 12: that if we if we are able to change the feel in this room that some of those people

[2:32:59] Voice 12: that do have the quieter voices may feel encouraged to actually start attending and

[2:33:04] Voice 12: feel safe going to attend and that's I think our end goal here is to help facilitate a safe place

[2:33:12] Voice 12: here

[2:33:12] Voice 15: yeah I come I'll use this as an example and I know we have to be careful about people's

[2:33:18] Voice 15: an example but there was a very heated meeting about one two two and one two three and Diane

[2:33:22] Voice 15: Anne from Whale, which came and spoke, had great anxiety.

[2:33:28] Voice 15: She said she's very uncomfortable about speaking in this environment.

[2:33:31] Voice 15: The room was very clear in terms of where the opinions were being expressed.

[2:33:35] Voice 15: Yet she finally was able to express a contrary opinion that she felt very strongly about.

[2:33:42] Voice 15: But a lot of people don't, they can't.

[2:33:45] Voice 15: They can't put themselves in this environment or they've already disengaged because they don't think their voice is heard.

[2:33:52] Voice 15: so if i you know i don't i want to don't want to beat this i'm just saying that it's if you're

[2:33:59] Voice 15: limiting if you want to take some indication from the people in the room and you very much

[2:34:04] Voice 15: contextualize it to the people in the room it shouldn't apply to more than the people in the

[2:34:09] Voice 15: room

[2:34:09] Voice 12: yeah i hear you on that yeah that's why we're going to also try to find methods of communicating

[2:34:16] Voice 12: to those people that are outside of the room

[2:34:19] Voice 12: so that we can hear their voices under various methods.

[2:34:24] Voice 12: It

[2:34:25] Voice 15: also goes back to the talk about the survey or whatever.

[2:34:28] Voice 15: So there are mechanisms, things like PlaceSpeak,

[2:34:31] Voice 15: which are community engagement applications

[2:34:35] Voice 15: that allow a geographic area to comment on

[2:34:42] Voice 15: or engage in surveys and things

[2:34:45] Voice 15: about um you have to declare where you live when

[2:34:50] Voice 15: you participate and you could they pose

[2:34:52] Voice 15: questions and surveys and things like that and that's fine in the city and that's fine if

[2:34:58] Voice 15: everybody that owned property here lived here but that's not not the case and so you commented i

[2:35:02] Voice 15: think about about uh approaching people on the basis of property ownership and emailing or

[2:35:10] Voice 15: mailing out to them so that you know that's fair and transparent and that gets everybody that has

[2:35:16] Voice 15: a property here informed because we often hear people saying oh i didn't know about that or i

[2:35:23] Voice 15: you know why didn't anybody tell me you know all these things when you're doing what you

[2:35:30] Voice 15: what you do that is within the legal construct of the ltc but unless you're really engaged in it

[2:35:38] Voice 15: and you're following all the notices.

[2:35:40] Voice 15: You may not even know that a meeting has come up

[2:35:43] Voice 15: or there's a chance that there's an opinion.

[2:35:45] Voice 15: So that's one sure way to get everybody that has a vested interest

[2:35:54] Voice 15: is to mail them directly.

[2:35:57] Voice 12: I

[2:35:57] Voice 15: think

[2:36:01] Voice 12: all of our policies were developed with the best intent of the time.

[2:36:06] Voice 12: The challenge that we're facing in the Darling's Trust region

[2:36:10] Voice 12: and just from traveling to different communities I'm learning is the complexity of the different

[2:36:15] Voice 12: needs of each community so you have specific meeting procedures resolutions and bylaws they're

[2:36:21] Voice 12: based on the larger trust body bylaws and resolutions that are created if you want to

[2:36:26] Voice 12: change that process I would suggest that that becomes a focus because otherwise it's not fair

[2:36:32] Voice 12: it's sort of we're just doing it because the trustees of the day want to engage in a different

[2:36:39] Voice 12: way we may need to the world has changed social media has changed a lot of the conversation

[2:36:44] Voice 12: covid's changed

[2:36:45] Voice 12: a lot of things people migrating and owning different properties and stuff so at

[2:36:49] Voice 12: the moment your meeting procedure is that any question of meeting procedure that is not provided

[2:36:54] Voice 12: for this bylaw yours so pender um meeting bylaw the islands trust act the local government act

[2:37:02] Voice 12: the community charter or regulations under either of these statutes either i should say any of those

[2:37:08] Voice 12: statutes shall be resolved in accordance with the most current edition of robert's rules of order

[2:37:12] Voice 12: so if you want to change that that may be a project but i would suggest you do it transparently

[2:37:18] Voice 12: because that seems to be the need for this community i'm in favor of not engaging with

[2:37:29] Voice 12: straw holes because i find that it's only for who is present in the room and i find that that that

[2:37:36] Voice 12: in and of itself until the room itself can be changed can become exclusive

[2:37:40] Voice 7: yeah have we debated

[2:37:45] Voice 12: this i think well enough

[2:37:47] Voice 12: yeah thank you does that did that answer your your concern and thank you

[2:37:52] Voice 12: for bringing it up that was supposed to be on the agenda and it was missed so

[2:37:56] Voice 12: again thank you

[2:37:58] Voice 12: um if there is nothing else then i move to adjourn this meeting and our next scheduled meeting

[2:38:06] Voice 12: is may 6th all right it is double check that i want to say the fifth is it the fifth the friday

[2:38:16] Voice 12: yes may 5th and i believe it's currently scheduled from 11 to 2 30 that's what it is but

[2:38:28] Voice 12: that may change depending on um work and ferries and etc it's fine as long as it's during the week

[2:38:37] Voice 12: okay may 5th all right doesn't

[2:38:42] Voice 2: help you starting at 11 11

[2:38:46] Voice 12: or 10 is fine it's the

[2:38:48] Voice 12: the weekend ferry schedule that screwed everything up

[2:38:53] Voice 2: so friday is okay

[2:38:53] Voice 2: so that doesn't have the same challenge then okay yeah 10 o'clock i

[2:38:59] Voice 12: have 10 30 written down

[2:39:00] Voice 12: you have 10 34 yeah for um rltc meeting and that was a committee note the change of start time to

[2:39:07] Voice 12: 10 30 a.m for this one for the next the may 5th yeah is it in our agenda i mean that's where my

[2:39:16] Voice 12: committee schedule it's not in an agenda though i thought that was the change i thought it was

[2:39:20] Voice 12: changed for this one i didn't realize that it'd be changed for that one too well then it's noted

[2:39:24] Voice 12: as 11 a.m well we'll find out right now i thought we did change the time we did you know i just

[2:39:33] Voice 12: can't remember i'm pretty sure it says note the change of start time to 10 30 a.m and this came

[2:39:38] Voice 12: out from the south pender office so i'm pretty sure

[2:39:40] Voice 10: right that's right because usually the yoga

[2:39:43] Voice 10: was on from 10 30 to 11 in the space but they're no longer a yoga session i believe okay so that's

[2:39:49] Voice 10: why we start 11 now we're starting at 10 30 from 9 till 10 oh are you 9 to 10 yeah oh i was gonna

[2:39:56] Voice 15: say i thought you still going there you go so

[2:39:59] Voice 10: we had it all wrong so 10 30.

[2:40:02] Voice 10: yeah 10 30. done all

[2:40:05] Voice 10: right so anybody

[2:40:07] Voice 15: know what's happening at uh driftwood the gym looks like it's all under

[2:40:10] Voice 15: renovation

[2:40:10] Voice 3: we're

[2:40:12] Voice 15: adjourned you can oh yeah close the minutes and

[2:40:14] Voice 3: shut down apparently that's

[2:40:15] Voice 15: support chair

[2:40:16] Voice 3: elliott i'll see you monday thank you

[2:40:20] Voice 3: jen could you stop live streaming

South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 1 of 6 pages 
South Pender Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
March 25, 2023 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island BC 
 
Members Present: Tobi Elliott, Chair 
 Kristina Evans, Trustee 
 Dag Falck, Trustee 
Staff Present:  
 Kim Stockdill, Island Planner 
Pat Todd, Recorder 
  
Public: There were approximately nineteen (19) members of the public present. 
  
 
1. CALL TO ORDER 
 
Due to the delayed ferry schedule, Chair Elliot and Planner Stockdill did not arrive until 11:00 a.m.  
However, as a quorum was present, the meeting commenced with Trustee Evans as Chair. 
 
Chair Evans called the meeting to order at 10:11 a.m.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
It was suggested that while agenda is likely to be adopted as presented, the meeting will begin with 
the Town Hall.   
 
 
2. APPROVAL OF AGENDA 
 
By general consent, the agenda was approved as presented. 
 
3. MINUTES 
 
3.1 Local Trust Committee Minutes Dated February 3, 2023  
 
  The following amendments to the minutes were presented for consideration:  
 
  Pg. 2,5
th
 Paragraph:  Gord Duncan – first sentence to read:     
 
“...Trustees and added that as Bylaw 123 has not been adopted it should not be used in 
planning reports.” 
 
 Pg. 3, 4
th
 Paragraph:  Heather – correct last name to Haryu  
 
A D O P T E D 

 
South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 2 of 6 pages 
 Pg. 3, 4
th
 Paragraph:  Heather Haryu – last sentence to read: 
 
“...and that people living outside of the general area affected by the application 
should not be discussing the house size.” 
 
 Pg. 3, 7
th
. Paragraph:  Evans – correct LTC email address to read:  
southpenderislandlocaltrustcommittee@islandstrust.bc.ca 
 
By general consent, the minutes were adopted as amended. 
 
 
4. BUSINESS ITEMS 
 
4.1 SP-DVP-2023.2 (Johnson)  
 
 The owners’ representative reviewed the variance application.  It was noted that when 
the property was purchased there was an allowance for two residences.  The owners 
requested to subdivide the property into two lots.  Variances requested would allow 
infrastructures to remain in place, i.e., propane tanks and septic systems. 
 
 Discussion 
 
 It was stated that variances are site specific. 
 Planner Stockdill clarified that where a driveway abuts a road frontage, it would 
reduce from 20m to 6m. 
 The property will remain as two lots through the Covenant. 
 A Park Dedication is required only if subdivision creates three or more lots. 
 There was a question as to whether the LTC was satisfied that Covenants would 
protect properties from further subdivision or development. 
 It was assured there would be no more houses or subdivisions. 
 Subdivision approval would be based on the conditions of Covenants being met. 
 The application for variances is only one step in the subdivision process. 
 
 SP-2023-007 
 It was Moved and Seconded, 
that the South Pender Island Local Trust Committee request staff to amend the 
Development Permit application DVP-2023.2(b) by decreasing the frontage of 
proposed Lot 1 and Lot 2 from 20.12 metres to 6 metres. 
CARRIED 
 
SP-2023-008 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee approve issuance of 
Development Variance Permit application SP-2023.2(b) as amended. 
CARRIED 
 
  

 
South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 3 of 6 pages 
   SP-2023-009 
   It was Moved and Seconded, 
that the South Pender Island Local Trust Committee exempt proposed Lot 1, 
resulting from the subdivision of 8790 Gowlland Road, from the 10 percent 
frontage provision of Section 512 of the Local Government Act. 
CARRIED 
 
Chair Evans recused herself from the meeting at 11:58 a.m. to preclude any conflict of interest 
regarding the next application. 
 
4.2 SP-DVP-2023.3 (Evans)  
 
Planner Stockdill reviewed the application to vary the maximum floor area for a 
proposed dwelling.  The building plans submitted in 2021 were in compliance; 
however, the bylaws have since been changed. 
 
The applicant mentioned that the additional floor area is a crawl space/storage area 
and is below-grade.  Adding a space would increase the floor area to 2800 sq. ft. 
 
Discussion 
 
 Many spoke in support of the application. 
 There were questions regarding the floor space if it is below-ground. 
 It was suggested to work with the neighbours on this issue rather than through 
bylaws. 
 The applicant expressed the opinion that there is no conflict of interest with  Chair 
Evans, as she has no financial interest in the property. 
  
SP-2023-010 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee approve the 
issuance of Development Variance Permit application SP-DVP-2023.3 
(Evans). 
CARRIED 
 
Chair Evans rejoined the meeting at 12:07 p.m. 
 
4.3 Town Hall - Work Program Review 
 
Chair Evans outlined that the Town Hall was an opportunity to collect ideas/issues from 
the attendees, and that Trustee Falck would act as facilitator. 
 
Trustee Falck addressed the process involved, stating that all ideas are welcome and will 
be critiqued later, as well as to focus on what the community would like to accomplish.  
He further stated that ideas will be collected and a poll/survey will be sent to the 
property owners for further input. 
 

 
South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 4 of 6 pages 
The Islands Trust Policy Statement will be coming back to the community later this year.  
The key points are on reconciliation, climate change and housing. 
 
It was mentioned that the Local Trust Committee is looking to identify one minor project 
for the upcoming year, adding that a major project would require a funding request and 
Trust Council (TC) approval, and may be planned for next year. 
 
Public Comments 
 
 Need for deer population control 
 Rural Block Watch program 
 Work Force for Housing – working with North Pender 
 Blasting regulations 
 Specific regulations of what can and cannot be done around eagle nests 
 Identifying IT jurisdictions regarding ideas 
 Improving communication and education 
 Working with various government agencies that may fit with LTC policies 
 Creating a flow chart of ideas and identifying jurisdiction 
 Three emails received to revisit Bylaws 122  
 Reconciliation activities 
 Bunkies (small buildings for guests and working people) currently not allowed 
on sites less than 1 acre 
 Affordable housing, such as secondary suites and apartments over garages, and 
initiatives to expand housing options 
 Options to create housing, such as secondary suites that have a low-impact 
solution 
 Water issues, such as fire fighting emergencies, having only one evacuation 
route, and the Emergency Preparedness Plan 
 Some basic things that could be done with the Fire Smart program, such as an 
educational process for community that the North Pender Fire Department is 
working on 
 Issues on the Groundwater Study, including a number of things to assist with in 
understanding the issue, awareness of limitations, and management 
 The Fire Department’s investigation into water supplies during a fire, identifying 
forest fires as low–hazard, wind and snow as critical factors, and difficulty in 
reaching residents during an emergency when trees are down and power is out  
 Necessity in knowing how to care for one’s property and balancing forest safety 
 Hosting a Fire Smart meeting for the community 
 Emergency Preparedness Plan being worked on  
 Consequences when the bridge breaks down 
 Fire Suppression and education on forest management for a healthy green 
forest 
 Protection of big trees 
 Speaking with BC Hydro regarding clearing power lines and areas to decrease 
outages, including trees that have been tagged for removal since 2021 

 
South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 5 of 6 pages 
 Issues regarding upcoming meetings, such as the use of emails to send out 
information, notices posted according to legislative policies, and a preference of 
two weeks’ notice before the next meeting 
 Review of Official Community Plan’s revisions  
 Lack of a dedicated location to airlift a person off the island in cases of 
emergencies 
 Climate change and fossil fuel usage 
 Issues around solar usage, including education and grants 
 Community program for solar usage and rain collection 
 A Welcome Package for new property buyers that includes detailed information 
regarding water, forests, etc., as necessary to know before building on the 
property 
 
The meeting recessed 11:03 a.m. to 11:15 a.m.  (Chair Elliott and Planner Stockdill arrived.) 
 
  Second portion of Town Hall discussion (12:08 p.m.) 
 
 Making amendments clear and understandable 
 The requirement for water storage in Bylaw 122 was not brought forward to the 
community 
 The need for transparency 
 Revisiting Short Term Vacation Rentals (STVRs), possibly for a time period every 
year 
 More discussion regarding footprint of house vs. square footage 
 Moving forward to identify LTC items, which are a purview of other agencies 
 Surveys 
 
Chair Evans noted that the LTC is still looking for members for the Advisory Planning 
Commission (APC). 
 
There was a question raised as to the residency requirement.  Planner Stockdill will look 
into this matter. 
 
  SP-2023-011 
  It was Moved and Seconded, 
that the South Pender Local Trust Committee approve travel expenses 
to MLA Adam Olsen’s office for the Southern Gulf Islands Forum 
meeting. 
CARRIED 
SP-2023-012 
It was Moved and Seconded, 
that the South Pender Island Local Trust Committee draft a letter 
requesting the Provincial Government to recapitalize the Island Coastal 
Economic Health funding and make it a permanent fund that can be 
accessed by all communities within the Trust Area through Adam 
Olsen’s office. 
CARRIED 

 
South Pender Local Trust Committee 
Special Meeting 
March 25, 2023 ADOPTED Page 6 of 6 pages 
 
4.  Next Meeting 
 
4.1 Next Regular Meeting Scheduled for May 5, 2023. 
 
5. Other Business 
  
SP-2023-013 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee request staff to report back 
with results of today’s Town Hall meeting with priorities and options. 
CARRIED 
 
Chair Evans reported that the Fee Bylaw would raise applications cost by 2% effective April 1, 
2023. 
 
 Points of discussion regarding straw polls: 
 
 Not allowed under Robert’s Rules 
 Trying to get information out ahead of time for consideration to aid discussion 
 Need to hear people’s point of view 
 Expanding engagement with community – straw poll can be limiting 
 Can be a useful tool, but not happening within the structured experience of LTC 
 LTC Policies to be followed 
 Robert’s Rules too strict and narrow 
 People feel strongly about this but do not come to the meetings and therefore feel excluded 
 Straw polls include only those in the room 
 Identifying methods to connect with people ”outside” the room 
 Complexities within each community 
 Meeting procedure could be a project 
 
5. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 12:50 p.m. 
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
 
 
Certified Correct: 
 
 
_________________________ 
Pat Todd, Recorder