Islands Trust Council regular meeting, May 3, 2023

[0:01:43] Voice 5: Can we just

[0:03:46] Voice 6: mute myself?

[0:08:02] Voice 12: No,

[0:08:02] Voice 4: I didn't mute myself.

[0:08:03] Voice 4: I didn't turn off the speaker.

[0:08:06] Voice 12: David?

[0:08:07] Voice 12: Good morning, David.

[0:08:10] Voice 13: Can you hear?

[0:08:13] Voice 2: Are you speaking to me or to David Marlin?

[0:08:15] Voice 3: David Marlin.

[0:08:17] Voice 2: Yeah, I can hear you.

[0:08:18] Voice 2: I'm here.

[0:08:19] Voice 3: Okay.

[0:08:19] Voice 3: A quick question's arisen, and I think we've got the answer,

[0:08:22] Voice 3: but that is that we've got a suite of bylaws that are all similar.

[0:08:26] Voice 3: I don't believe that those can be passed in unison.

[0:08:31] Voice 3: and they have their bylaws that need to be individually asked

[0:08:36] Voice 3: and the reading is read.

[0:08:37] Voice 2: That is correct, yes.

[0:08:39] Voice 2: Just make sure every one of them is considered on their own merits.

[0:08:44] Voice 2: Okay,

[0:08:45] Voice 12: we have a choice.

[0:08:46] Voice 2: Yeah, thanks.

[0:08:48] Voice 12: We will proceed accordingly.

[0:08:52] Voice 2: Yeah.

[0:08:54] Voice 2: My apologies for not being there.

[0:08:55] Voice 2: I have a bit of a cough today,

[0:08:57] Voice 2: so I thought I'd stay home and connect this way instead.

[0:09:00] Voice 13: Well, I think that we all appreciate that.

[0:09:02] Voice 13: so good leadership that's what we need to do is keep the office healthy okay thanks for

[0:09:10] Voice 2: understanding everybody

[0:09:12] Voice 13: else as well spring looks like it's beginning to spring i'm preparing to

[0:09:19] Voice 4: spend thousands of dollars on bedding plants on my way back so so

[0:09:23] Voice 6: it's a

[0:09:24] Voice 4: perilous moment for me

[0:09:26] Voice 4: walking into any garden shop it's like not bringing

[0:09:28] Voice 12: invasive species a casino

[0:09:30] Voice 4: know

[0:09:30] Voice 5: all right good morning uh everyone

[0:10:38] Voice 13: uh welcome to the executive committee meeting of um

[0:10:42] Voice 13: i believe it or not may the third 2023 um um my name is peter luckham i'm chair of uh council

[0:10:51] Voice 13: um and the executive committee here is meeting today um in victoria um we have about three

[0:10:56] Voice 13: members uh present here today um and grateful that you're all able to join us here in coast salish

[0:11:02] Voice 13: territory and of course this is the Lekwungen speaking people's territory. I'm elected on

[0:11:07] Voice 13: Peters Island which is the Penelope and Jackson territory and every day it's both a joy and a

[0:11:15] Voice 13: sadness to realize the culture and history of this place and some of the grief and sorrow that

[0:11:24] Voice 13: exists in the fabric of our First Nations communities and so I'm glad I'm here and I'm

[0:11:30] Voice 13: I know that, and I work every day to try and reconcile that.

[0:11:37] Voice 13: So I want to go around the room and acknowledge David Maughan here in Main Island.

[0:11:44] Trustee Maude: Greetings from Main Island, the traditional people, WSANIC people, and certainly enjoying a sunny day.

[0:11:49] Voice 13: Right, thank you.

[0:11:50] Voice 13: And I must say that in WSANIC, I guess it says on your tagline, walking, something about walking the journey together.

[0:11:57] Voice 13: We're all traveling together.

[0:11:58] Voice 13: Yes, thank you for that.

[0:12:00] Voice 13: Toby Allen.

[0:12:01] Voice 13: Good morning.

[0:12:02] Voice 4: Toby Elliott, elected on

[0:12:04] Voice 4: Gabriela Islands, which

[0:12:06] Voice 4: is home to Seneima First Nation.

[0:12:09] Voice 4: And, yeah,

[0:12:11] Voice 4: I will note that I just gave a presentation

[0:12:13] Voice 4: to some colleagues last night

[0:12:14] Voice 4: about some of the roots of

[0:12:16] Voice 4: settler colonialism in the

[0:12:18] Voice 4: Gulf Islands, and

[0:12:20] Voice 4: they were really appreciative of the

[0:12:22] Voice 4: learning, and I'm going to dive

[0:12:24] Voice 4: more deeply into

[0:12:27] Voice 4: the

[0:12:28] Voice 4: stories and the histories and

[0:12:30] Voice 4: in the contemporary context in their community.

[0:12:33] Voice 4: So I'm just, yeah, I'm glad that we keep spreading the word

[0:12:36] Voice 4: that we need to keep learning.

[0:12:39] Voice 4: Well, that's a memorial.

[0:12:45] Voice 13: Tim Peterson online with us from La Cidia, go ahead.

[0:12:51] Voice 8: Good morning from the territory

[0:12:54] Voice 8: of many Coast Salish nations,

[0:12:56] Voice 8: including the Tlalaman Nation and many more.

[0:13:04] Voice 8: and uh good morning to you all sorry i can't be there in person but this is better than not being

[0:13:10] Voice 8: there we

[0:13:14] Voice 13: missed having you here tim and uh i'm glad that you've been able to accommodate us in

[0:13:20] Voice 13: and meeting here in person this is an important meeting to talk about strategic planning

[0:13:25] Voice 13: and um so um make sure that you chime in if i'm not giving you adequate attention okay everybody

[0:13:33] Voice 13: So, amongst the staff here today in the room, we have the CEO, Russ Hotson-Piller.

[0:13:38] Voice 13: Good morning, Russ.

[0:13:39] Voice 13: Good morning.

[0:13:40] Voice 13: And we have Director Claire Frager, Trust Area Services.

[0:13:44] Voice 13: Good morning, Claire.

[0:13:44] Voice 13: Good morning.

[0:13:45] Voice 13: And, of course, our Executive Assistant, Lloyd Foster.

[0:13:49] Voice 13: Thank you very much, Coordinator.

[0:13:52] Voice 13: Thank you very much for all the spectacular work that you do to keep us on track and in line.

[0:13:57] Voice 13: So, we appreciate that very much.

[0:13:58] Voice 13: and online we have with us director julian mobs uh administrative services good morning julia

[0:14:09] Voice 13: director stefan sermac good morning sir good

[0:14:13] Voice 7: morning everybody and

[0:14:15] Voice 13: um david marler

[0:14:17] Voice 13: uh good morning

[0:14:22] Voice 2: uh from the gondwins speaking people's territory thank you

[0:14:26] Voice 2: Okay,

[0:14:28] Voice 13: everybody. Thanks for being here on this beautiful spring morning. And we have an agenda before us. And I'll just ask if there's any new or late items. There was an addendum that came in, which included the meeting schedule for June 27th and a letter from MP Wilkinson?

[0:14:50] Voice 13: no that wasn't wheeler wheeler thank you uh regarding um uh derrick vessels so um

[0:14:58] Voice 13: presuming that we all have that is there anything else that needs to be added today

[0:15:03] Voice 13: no all right so let us uh then adopt the agenda by general consent as uh presented including the

[0:15:11] Voice 13: the addendum and um let us move on to uh um rise and report from a previous meeting nothing um

[0:15:19] Voice 13: held uh here today if i'm not mistaken check my notes there quickly but uh we'll continue on

[0:15:27] Voice 13: with adoption of minutes april the 12th 2023 are there any changes to those minutes of the

[0:15:32] Voice 13: executive committee meeting of the 22nd 12th no okay so then we'll adopt those um by general

[0:15:39] Voice 13: consent as presented thank you very much for your work lori um this brings us to a follow-up action

[0:15:44] Voice 13: list we'll just go around uh the room with the directors um to seek their updates on the follow-up

[0:15:51] Voice 13: action list for the executive committee and any reports they want to make for their areas of

[0:15:57] Voice 13: responsibility let's start with the ceo okay thanks you're welcome so

[0:16:02] Voice 3: um your fuel list is

[0:16:05] Voice 3: attached to the work plan for discussion later today so i think that we can delay that conversation

[0:16:11] Voice 3: a little bit later that it might be more effective unless there's some specific questions you want to

[0:16:15] Voice 3: get out right now public or something like that but uh otherwise i'll delay my my remarks there

[0:16:21] Voice 3: and just give you a brief update in terms of my report um we've got a trustee survey on the

[0:16:29] Voice 3: the onboarding process, the inauguration,

[0:16:33] and the orientation sessions

[0:16:36] that

[0:16:36] Voice 3: we're gonna roll out in the next week or so,

[0:16:39] Voice 3: which is really just a brief review,

[0:16:41] Voice 3: talking about the various pieces associated

[0:16:44] Voice 3: with just that first two or three months,

[0:16:46] Voice 3: and to get some feedback from trustees,

[0:16:48] and in particular, to see are there any,

[0:16:51] given that we're having chair training coming up

[0:16:54] in a couple of weeks,

[0:16:56] which is going to take up a fair amount of the Trust Council actually, are there any

[0:17:02] gaps that we need to rapidly fill?

[0:17:04] And then the second consideration would

[0:17:06] Voice 3: be in terms of continuous learning, what are

[0:17:10] Voice 3: the areas over some longer period of time that trustees want to invest and how do they

[0:17:14] Voice 3: want to do it?

[0:17:15] Voice 3: I suspect you know the answer and that is occasionally having sessions of Trust Council

[0:17:20] Voice 3: but more often using the webinar format for um trustee learning opportunities the challenge

[0:17:28] Voice 3: there is it's you will often compared to a trust council session is you get everybody

[0:17:34] Voice 3: and you know you get everybody the webinar format lends itself to more volunteerism or

[0:17:39] you know it's hard to schedule everybody to satisfy everything so that's some thinking

[0:17:43] Voice 3: that's the trustee survey that's going to go out the local government management association

[0:17:49] Voice 3: Association annual meeting, which is fairly important to the staff of the organization,

[0:17:57] Voice 3: or some of the staff, me, I haven't attended it in, I think, three years now, is in June.

[0:18:05] June 6th, 7th, 8th, I believe. And it coincides with the Executive

[0:18:13] Voice 3: Committee meeting on the

[0:18:15] Voice 3: the Wednesday that approves the agenda for the following trust council later in June so the

[0:18:24] Voice 3: intention is to get to satisfy everyone's needs we would like to attend at least myself I know

[0:18:30] Voice 3: there's one or two other people who would like to attend it's in Nanaimo which is really super

[0:18:34] Voice 3: convenient actually it's compared to the Colonas and Prince Rupert's and Prince George's of this

[0:18:39] Voice 3: world which are great to go to but I'm right now considering that we would attend and then

[0:18:47] Voice 3: And on that day for those hours, we would work from wherever we are.

[0:18:51] Voice 3: We would just hold a meeting like this for the approval of the agenda.

[0:18:54] Voice 3: But at your next DC meeting, we will try and front-end load some of your decisions for the June Trust Council session.

[0:19:02] Voice 3: So it will give you some decision, yes, that can go on the agenda at the next meeting.

[0:19:09] Voice 3: As opposed to trying to leverage you to change a date, which we don't want to do.

[0:19:14] Voice 3: I just wanted to give you that back story.

[0:19:17] Voice 3: okay

[0:19:18] Voice 13: so i just want to check in with you on that right now i'm looking at my calendar i'm seeing

[0:19:24] Voice 13: the executive committee meeting is on the 14th that's the pre-council meeting and you've said

[0:19:30] Voice 13: that the lgma is on the week of the i spoke wrong but

[0:19:34] Voice 3: i said it's on the same it's at the same time

[0:19:36] Voice 3: right 13 14 15 yeah so the lgma is 13 14 15 so it's the same time that's good i think i was

[0:19:43] Voice 3: dreaming or hoping it was the sixth seventh day and i tried to speak it into existence didn't

[0:19:48] Voice 3: happen well

[0:19:48] Voice 13: it was a good plan but it didn't work because i'm already committed fire chief's

[0:19:52] Voice 13: association um

[0:19:54] Voice 3: like six seven eight so that's that's the second thing i want to draw your

[0:19:59] Voice 3: attention to um obviously we have the trust council schedule that's on this agenda but now

[0:20:05] Voice 3: we're beginning to put that into focus um what are going to be the themes and the key pieces of

[0:20:10] Voice 3: of consideration uh the other is we're speaking today about meeting with others

[0:20:18] Voice 3: san juan islands which i think we need to elevate our outreach and it's the same for bowen island

[0:20:26] Voice 3: uh the ceo a o and i of um ceo and myself who've been speaking for the last two or three weeks

[0:20:34] Voice 3: trying to get your two bodies together we can't find a sweet spot right now we tried for march

[0:20:39] Voice 3: May 15th really happened but I suggest that we have we address that so I can

[0:20:47] Voice 3: get back to him and then finally today as you know the back half of this

[0:20:51] Voice 3: meeting is some discussion on your work plan and we've dedicated some you know

[0:20:57] Voice 3: at least an hour or two to work on that Lori's put together a nice format for us

[0:21:02] Voice 3: so we'll be able to include trustee Peterson effectively I hope I hope

[0:21:07] Voice 3: because it's kind of weird yeah you know whiteboarding ideas and all that kind of stuff

[0:21:12] Voice 3: but i think we can overcome that and this despite the various items on the fuels and the things

[0:21:18] Voice 3: that are currently there a subtext to this at least from my perspective is your relationship

[0:21:24] Voice 3: with the strategic planning process of gallons trust and where do we leave this meeting because

[0:21:29] Voice 3: so much of your of your priority projects are associated with strategic plan given the work

[0:21:36] Voice 3: to the Governance Committee. How are we proceeding? How do we go into CHEO?

[0:21:43] Voice 12: Okay, thank you very much for that CAO.

[0:21:55] Voice 13: Are there any questions for the director on his report or anything else you need to

[0:22:00] Voice 13: have any information on outside of what's on the follow-up action list later?

[0:22:05] Voice 13: So I'm going to suggest that we continue with the directors to follow the lead to the CAO

[0:22:11] Voice 13: and just give you an opportunity to report out on items that are not included on your follow-up

[0:22:18] Voice 13: action list and um and then we'll come back to the follow-up actions later suggestion so i'm now

[0:22:26] Voice 13: going to go my screen is here i'm going to go in the room i'm going to go to uh director

[0:22:34] Voice 13: Director, trustee, or services clerk, right?

[0:22:36] Voice 13: Thank you.

[0:22:38] Voice 4: So let me just get to the page here for you.

[0:22:49] Voice 11: Generally, for us, we continue to have a focus on hiring processes.

[0:22:53] Voice 11: Are we going to walk through the field now, or do you want to do it later?

[0:22:55] Voice 11: Yeah, so just director's report.

[0:22:57] Voice 11: So our focus is on hiring processes right now around the senior indigenous relations advisor position

[0:23:03] Voice 11: and also still trying to backfill the senior policy advisor position.

[0:23:07] Voice 11: I was thrilled to let trustees and staff know.

[0:23:10] Voice 11: we have confirmed Morgana into the communication specialist position so lots of focus on hiring

[0:23:16] Voice 11: right now so we're very pleased with that and so that's been the main focus trying to work on

[0:23:22] Voice 11: policy statement project which is of course progress without staff to support it's progressing

[0:23:27] Voice 11: slower than we had hoped and we're continuing to work on projects such as the annual report

[0:23:31] Voice 11: and other pieces for you so lots of work afoot but we look forward to having a fully staffed

[0:23:38] Voice 11: team in the coming months here

[0:23:40] Voice 12: good good that we're moving forward in those positions

[0:23:45] Voice 13: any

[0:23:47] Voice 13: questions for the director no and let's go to stefan sermac just your report we'll pick up

[0:23:54] Voice 13: the follow-up action for this later excellent

[0:23:58] Voice 7: thank you mr chair um lots going on we you know

[0:24:02] Voice 7: my team and myself have been working on uh some of the admin organizational reaching or changes

[0:24:08] Voice 7: changes in relation to the approved budget. We have been putting a lot of horsepower into

[0:24:14] Voice 7: the CityView software changes that are anticipated in August. That is a complete rethink of how

[0:24:23] Voice 7: we do our online portal for development applications. A lot of work to do that. With the help of

[0:24:31] Voice 7: some staff, RPM Hutton, Julia Mobs and Mark van Bekel, office relocation for Salt Spring

[0:24:37] Voice 7: where we planned a site visit to a potential new location to partner.

[0:24:43] Voice 7: I can't get into much more detail, but we're looking into it and it's advancing.

[0:24:47] Voice 7: So that's taking some time there on Salt Spring.

[0:24:51] Voice 7: And of late, two key things, the Regional Planning Committee, I won't report out for them,

[0:24:56] Voice 7: but just to say that we had a very fruitful meeting.

[0:25:01] Voice 7: I call it my marching orders.

[0:25:03] Voice 7: Our team has our marching orders for this fiscal and business cases to bring for next.

[0:25:07] Voice 7: and sort of segue to that is uh canadian mortgage housing corporation a lot of time being spent

[0:25:15] Voice 7: discussing these uh fund opportunities which is also on your agenda for your information

[0:25:21] Voice 7: that's my report mr chair okay

[0:25:24] Voice 13: thank you director sir mac um i just note that your video quality

[0:25:28] Voice 13: is very poor very dim and fuzzy and the green screen is not doing you any favors by

[0:25:34] Voice 13: by introducing artifacts from elsewhere.

[0:25:37] Voice 13: So there's some way that'd be great.

[0:25:41] Voice 13: Okay, thank you.

[0:25:42] Voice 13: And so thank you very much.

[0:25:44] Voice 13: Now, I moved on quickly from Director Mobs.

[0:25:48] Voice 13: Are you there?

[0:25:55] Voice 12: There you go.

[0:25:57] Voice 1: My video is struggling there for a minute.

[0:25:59] Voice 13: Go ahead for your area report.

[0:26:04] Voice 1: Thanks, Chair.

[0:26:05] Voice 1: I just wanna say it's nice to actually be here

[0:26:06] Voice 1: with all of you.

[0:26:07] Voice 1: I feel like I've missed the last few

[0:26:09] Voice 1: executive committee meetings actually attending. I've always been listening in the background.

[0:26:14] Voice 1: So it's been really busy in my world. As everyone knows, year-end is March 31st. There's a lot of

[0:26:19] Voice 1: work that happens to close off year-end after the fact and get ready for the auditors. So there's

[0:26:25] Voice 1: work there associated with both the Conservancy and with the Islands Trust. We've got two entities

[0:26:29] Voice 1: that we need to close off the year for and prepare for the audit. We do have two new accounting

[0:26:35] Voice 1: standards this year which are creating a significant amount of extra work. There's a lot

[0:26:40] Voice 1: of assessment required to make sure these new standards are implemented properly. It's proving

[0:26:46] Voice 1: to be more work than we anticipated. There's lots of other things on the go right now so we are

[0:26:51] Voice 1: contemplating moving the audit this year and delaying the audit later into the summer. We have

[0:26:57] Voice 1: acknowledged that we sort of put a bit of an artificial pressure on ourselves every year to

[0:27:01] Voice 1: to get the audits completed by the June Trust Council,

[0:27:05] Voice 1: but our deadline is actually end of September.

[0:27:08] Voice 1: So there is room for us to reschedule the audit.

[0:27:11] Voice 1: There was support for that at the audit committee meeting

[0:27:14] Voice 1: that was held a few months ago.

[0:27:16] Voice 1: And so we're exploring that and it's very likely to happen.

[0:27:18] Voice 1: So that's been the primary focus of my role

[0:27:20] Voice 1: is just focusing on year end for both entities.

[0:27:23] Voice 1: There's also work that's continuing

[0:27:25] Voice 1: with the financial planning committee working group

[0:27:27] Voice 1: that's associated with the corporate

[0:27:28] Voice 1: corporate planning process undertaking. So we've been meeting with the group, the process is moving

[0:27:37] Voice 1: along. So there's some work that I'm going to be delving into on that in coming weeks. On the human

[0:27:42] Voice 1: resources front, Director Frater indicated that there's been a focus on hiring. So that of course

[0:27:47] Voice 1: means there's extra work for the HR team, as we support everyone with the hiring competitions and

[0:27:53] Voice 1: also onboarding of new staff. I am happy to say that the new position that was approved by Trust

[0:27:58] Voice 1: Council for the finance team has now made its way through PSA classifications, has been returned to

[0:28:04] Voice 1: us with a decision around where that position will land. And so we are going to very shortly

[0:28:11] Voice 1: be moving that forward to posting the hiring competition. And I hope to have lots of highly

[0:28:17] Voice 1: qualified applicants because I think, yeah, I'm really looking forward to having somebody

[0:28:21] Voice 1: in that seat to help manage workloads. I think that's all the important things I need to report

[0:28:26] Voice 1: out on happy to take questions thank

[0:28:30] Voice 13: you i too am excited uh that you're going to have some support

[0:28:33] Voice 13: in your role um yeah we wear a lot of hats and that's appreciated and that are never it's not

[0:28:40] Voice 13: necessary to ever have excuses for being busy during the entire budget development cycle it

[0:28:46] Voice 13: is all consuming for sure so thank you for that um any questions for the director no okay so let

[0:28:54] Voice 13: Let us continue on then to David Marler, Legislative Services.

[0:29:00] Voice 13: Do you have a report for us?

[0:29:02] Voice 2: Yes, I do.

[0:29:03] Voice 2: And the first one, just two items, really.

[0:29:06] Voice 2: The first one is, as you know,

[0:29:09] Voice 2: Trustee Scott has resigned from the Alice Trust Conservancy.

[0:29:13] Voice 2: So we'll have to hold a election in June Trust Council for that.

[0:29:18] Voice 2: So we just need to make sure we make room on the June Trust Council for that election.

[0:29:22] Voice 2: And the other piece is, and the pop-up action list isn't here, but on the pop-up action

[0:29:28] Voice 2: list is review of Trust Council policies.

[0:29:32] Voice 2: That review has been done at a preliminary level.

[0:29:36] Voice 2: So there's 102 policies of Trust Council, and I believe we can reduce that to six to

[0:29:43] Voice 2: seven with some consolidations between some policies, remove redundancies and elimination

[0:29:48] Voice 2: of some policies that are either redundant or just you know they're just out of date we just

[0:29:55] Voice 2: don't need them anymore so I'll be bringing the report to the executive committee at the next

[0:29:59] Voice 2: meeting

[0:30:00] Voice 2: It could be an RFD for Trust Council, but I'd like the executive to obviously see it first, with the idea that that could go to Trust Council with some direction to staff on making some changes to the policies to start that rationalization of them.

[0:30:17] Voice 2: Okay, so I'll just leave it at that.

[0:30:18] Voice 2: Any questions?

[0:30:20] Voice 2: Happy to answer them.

[0:30:21] Voice 14: Thank you.

[0:30:22] Voice 14: Any questions for Greg?

[0:30:26] Voice 13: That pretty much covers us all.

[0:30:30] Voice 13: Oh,

[0:30:31] Voice 8: Tim, do you have your hand up?

[0:30:34] Voice 8: Yeah, thank you.

[0:30:36] Voice 8: Not directly related to the follow-up action, David,

[0:30:40] Voice 8: but last week sent you an email regarding the general permissions in the province for docks.

[0:30:50] Voice 8: And I'm just hoping you can give me an update on that soon.

[0:30:56] Voice 8: A lot of questions

[0:30:57] Voice 8: swirling around that right now.

[0:30:59] Voice 2: Yeah, if I may, through the chair, the website hasn't changed, so there's still an indication on the website that local government bylaws must be adhered to for the general permissions to apply.

[0:31:11] Voice 2: I did forward that to the director of planning and also regional plan manager, Kojima.

[0:31:21] Voice 2: They may have more information on that, and I'll get back to you as soon as I know anything.

[0:31:26] Voice 2: Thank you for the question.

[0:31:29] Voice 8: okay yeah i appreciate that thank

[0:31:31] Voice 3: you okay did you have something to add i just thought of one

[0:31:35] Voice 3: thing that and in part well once you're concluded i'd like to jump back in okay so

[0:31:42] Voice 13: that more or less

[0:31:44] Voice 13: wraps us up on that and a lingering question in my mind is is that and it's an interesting

[0:31:49] Voice 13: situation where the structure of the organization is such that there's a director that reports

[0:31:53] Voice 13: in the different areas of uh that are reflective of committees and of course we have governance

[0:31:59] Voice 13: committee and accountability committee and there isn't really a voice necessarily except through

[0:32:03] Voice 13: the cao with respect to that function of the organization that is clearly new and will be

[0:32:10] Voice 13: considered by governance committee with respect to how that structure works and so accessibility

[0:32:14] Voice 13: well that's new right they're not they're not informed yet but those are committees that report

[0:32:20] Voice 13: somehow through to ec and just reflecting that that voice isn't picked up in this round table

[0:32:26] Voice 13: thing so I'll just say if there's anything with respect to the governance committee anyway this

[0:32:30] Voice 13: time that you would like to report to the EC that maybe I would just offer that

[0:32:34] Voice 3: yeah sure that's

[0:32:35] Voice 3: great and in fact spoke with the chair of the governance committee over the last couple of days

[0:32:42] Voice 3: their next meeting is on the 29th of May and its focus is the corporate planning framework

[0:32:50] Voice 3: that's being developed by the subgroup and so they got it introduced to them at their last

[0:32:55] Voice 3: meeting but there was not it wasn't a developed discussion that was purposeful they had a full

[0:32:59] Voice 3: agenda already um but this is to have some dedicated time associated with it and the

[0:33:06] Voice 3: second discussion was um from without doing a longer list of of individuals and ideas out there

[0:33:14] Voice 3: that the notion of part three of the ons trust act and what it means and how it would be interpreted

[0:33:21] Voice 3: is um was identified in the governance review and is also a question that um trust council

[0:33:29] Voice 3: and trustees continuously have

[0:33:31] Voice 6: so

[0:33:32] Voice 3: they're having some discussions around

[0:33:34] Voice 3: between themselves around um which i believe is going to be scheduled but there's not a lot

[0:33:44] Voice 3: detail for may 29th around that topic and how or if that topic should be when that should be a

[0:33:54] Voice 3: larger um discussion for trust council or not so those are the two things that are coming forward

[0:34:01] Voice 3: with the governance committee and that's about it we don't have we've struggled with the accessibility

[0:34:08] Voice 3: ability committee because we had no trustees come forward at this point we still have a requirement

[0:34:15] Voice 3: to have it in place by september so so you know i'm gonna

[0:34:20] Voice 13: have to say i'm gonna put my name forward

[0:34:21] Voice 13: i don't know if it was given that i would sit on that but i did reflect on that and didn't intend

[0:34:26] Voice 13: to put my name forward to sit on that that's an obvious mean on that so that helpful and please

[0:34:34] Voice 3: start us off okay that's that's it okay

[0:34:38] Voice 13: any other questions from reporting out so then let us

[0:34:43] Voice 13: continue on then um to local trust committee uh chair updates so let's uh hear what's happening

[0:34:50] Voice 13: in the local trust committees that you uh chair that you need to share and i'm going to start

[0:34:55] Voice 13: this time uh with tim peterson online there you've got a big plate of uh of ldc's there

[0:35:02] Voice 13: and just want to acknowledge and appreciate the work

[0:35:04] Voice 13: that you're doing.

[0:35:04] Voice 13: So Tim, over to you.

[0:35:07] Voice 8: Yeah, thank you for that chair.

[0:35:09] Voice 8: So let's see, Salt Spring,

[0:35:12] Voice 8: we had a strategic planning session working out,

[0:35:17] Voice 8: working towards some priorities for the next year

[0:35:20] Voice 8: and the term on Friday on Salt Spring.

[0:35:23] Voice 8: So that was a positive experience overall

[0:35:26] Voice 8: and really appreciate staff helping us facilitate that

[0:35:30] Voice 8: um important part of charting the course for for the shorter and more midterm

[0:35:39] Voice 8: um this friday will be uh hornby uh ltc will be meeting to uh look further into the direction um

[0:35:52] Voice 8: that the official community plan project is is gonna go a lot of conversation there about housing

[0:35:59] Voice 8: unsurprisingly and uh short-term vacation rentals so uh looking forward to that conversation friday

[0:36:08] Voice 8: and saturday there'll be a uh community information meeting and public hearing on

[0:36:14] Voice 8: galliano island so fairly busy um schedule and uh really appreciating the nice weather

[0:36:23] Voice 8: and the opportunities uh to to get out in meet a few more people in the community as

[0:36:29] Voice 8: as time goes uh on here and and uh get a chance to get a better sense of both the physical um

[0:36:38] Voice 8: terrain of the islands and uh and a bit more uh about where the community's interests lie so

[0:36:46] Voice 8: that's it

[0:36:46] Voice 8: for me the

[0:36:54] Voice 5: boardroom is muted so

[0:37:02] Voice 6: let us go to vice

[0:37:02] Voice 13: chair elliot and thank you uh vice

[0:37:04] Voice 13: chair peterson good

[0:37:06] Voice 4: morning um so so tender we're coming out to see meeting this friday and that's

[0:37:12] Voice 4: going to we're going to be diving into the priorities that were raised at the community

[0:37:16] Voice 4: special community meeting on march 25th and there was lots of turnout on a saturday morning i was

[0:37:23] Voice 4: quite surprised but pleasantly surprised by uh the engagement of self tenders community

[0:37:29] Voice 4: community members and so they've brought forward what they want to see addressed in their terms so

[0:37:35] Voice 4: we're going to be looking at that this Friday. Main Island continues to impress so happy to see

[0:37:43] Voice 4: the outcomes of the housing options review project that they've been undertaking for the last

[0:37:49] Voice 4: term I suppose and that has put them in a good position to be potentially applying for this CMHC

[0:37:56] Voice 4: accelerator fund for housing because they actually have a strategy so that's a really good lesson

[0:38:02] Voice 4: learned that if LTCs want to be ready for provincial and federal funding opportunities to

[0:38:09] Voice 4: really get their projects in line so very impressed with the work that Planner Chadwick

[0:38:14] Voice 4: has done on that and yeah I will note I don't think I mentioned this before but we had a special

[0:38:20] Voice 4: community meeting organized on April 19th with representatives from Habitat for Humanity

[0:38:26] Voice 4: and we toured six different sites I think was it with different landowners to explore possibilities

[0:38:33] Voice 4: and then about I think 30 community members came to the meeting and as they did a presentation

[0:38:39] Voice 4: about some options so really looking at yeah opportunities to partner with this really well

[0:38:46] Voice 4: known non-profit organization actually get homes built and where would be the appropriate locations

[0:38:52] Voice 4: for that. We had our LTC meeting on April 18th. There was quite a strong

[0:39:05] Voice 4: representation at Town Hall with concern about a big fire that had happened on

[0:39:11] Voice 4: the weekends at a place where there's, as you know, a large open file on

[0:39:19] Voice 4: enforcement and so community members are very concerned and asking what we're doing as a local

[0:39:25] Voice 4: government so there's lots of conversation about how the limits of our sort of jurisdiction and

[0:39:31] Voice 4: can we work with um other emergency agencies to because it's a very real concern when people look

[0:39:40] Voice 4: out their windows and there's fire next door and you know it wasn't june july or august but

[0:39:46] Voice 4: but scarily close.

[0:39:48] Voice 4: So dealing with bylaw enforcement

[0:39:50] Voice 4: in the way that we need to

[0:39:54] Voice 4: to protect people's property

[0:39:56] Voice 4: and the forest is really important.

[0:39:59] Voice 4: April 14th.

[0:40:00] Voice 4: So I've attended a lot of conferences this month.

[0:40:03] Voice 4: It's kind of been the month for it,

[0:40:05] Voice 4: starting with the housing summit.

[0:40:08] Voice 4: A lot of great news

[0:40:10] Voice 4: and the province and the feds

[0:40:14] Voice 4: unloaded their new plan for homes for people

[0:40:16] Voice 4: and that sparked a lot of conversation so again being ready for that at the local level and

[0:40:24] Voice 4: understanding what the needs of our communities are and having a strategy so that you can present

[0:40:29] Voice 4: it when these funding opportunities are available is important um then i attended avicc with you

[0:40:38] Voice 4: and who else was there?

[0:40:41] Voice 4: Director Freider

[0:40:42] Voice 4: and David.

[0:40:43] Voice 4: You were there.

[0:40:46] Voice 4: Association of Vancouver Island Coastal Communities.

[0:40:49] Voice 4: There's a really good presentation

[0:40:50] Voice 4: by Brent Mueller, who

[0:40:52] Voice 4: I'm interested to see is coming up

[0:40:54] Voice 4: as a potential for our

[0:40:56] Voice 4: June quarterly meeting.

[0:40:58] Voice 4: A director at the Ministry of Municipal Affairs

[0:41:00] Voice 4: speaking about reconciliation in the context

[0:41:02] Voice 4: of government relationship building.

[0:41:05] Voice 4: There's a climate change

[0:41:06] Voice 4: workshop headlined with organizers through the vancouver island and coastal communities

[0:41:11] Voice 4: climate leadership group which i'm on that steering committee and just brief note they're

[0:41:16] Voice 4: in a process of requesting funding from member regional support and inter-regional service to

[0:41:26] Voice 4: enhance information sharing project collaboration advocacy for climate initiatives across vancouver

[0:41:31] Voice 4: island so they really are seeing themselves leveraging coordination efforts for small

[0:41:40] Voice 4: and rural communities to increase collaboration on projects of shared interest and finally what

[0:41:48] Voice 4: was the other conference yes rural island economic partnership forum on gabriola was

[0:41:54] Voice 4: was really well attended.

[0:41:57] Voice 4: I think Trustee Getty from Bowen was there.

[0:42:00] Voice 4: I know she was there, but one of her comments was,

[0:42:03] Voice 4: these are our people, this is our tribe,

[0:42:05] Voice 4: why are not more people here?

[0:42:07] Voice 4: And really the wonderful thing about that forum,

[0:42:13] Voice 4: it was called, it was an unconference.

[0:42:15] Voice 4: And so it was really an opportunity to workshop

[0:42:19] Voice 4: in practical terms some of the struggles

[0:42:21] Voice 1: that

[0:42:22] Voice 4: we all share in common.

[0:42:23] Voice 4: um housing was a huge issue as well as dealing with bylaw enforcement and in the context of

[0:42:31] Voice 4: rural communities so these were people that we really need to meet and engage with and so

[0:42:36] Voice 4: looking forward to more relationship building with our IEP which I understand was

[0:42:45] Voice 4: started in part sponsored by our secretariat's function so that organization our IEP rural

[0:42:53] Voice 4: rural island economic partnership had its first meetings through gallon's trust secretariat

[0:42:58] Voice 4: function if i'm not mistaken remember dan rogers referring to that and it's taken off and this was

[0:43:04] Voice 4: a first meeting in person in two years and it really showed that there is a need for networking

[0:43:10] Voice 4: interagency and beyond just the government so anyway lots to come um i think that's all

[0:43:18] Voice 4: Maine has a meeting coming up

[0:43:20] Voice 4: Liskety has a meeting coming up

[0:43:22] Voice 4: and I'll report out on some chair advocacy

[0:43:24] Voice 4: topics when we get to that

[0:43:26] Voice 4: for me

[0:43:27] Voice 4: so

[0:43:29] Voice 13: that's really great that that has come back

[0:43:31] Voice 13: through the forum to actually

[0:43:33] Voice 13: host that meeting

[0:43:34] Voice 13: yeah

[0:43:36] Voice 4: it was really good

[0:43:38] Voice 12: and

[0:43:41] Voice 12: certainly we can be more mindful of those opportunities

[0:43:43] Voice 12: to participate

[0:43:45] Voice 12: in them but I think that there are

[0:43:48] situation challenges

[0:43:49] just for us i'm glad i was able to go and it was wow yeah okay

[0:43:58] Voice 12: so uh we're having fun

[0:44:04] Trustee Maude: certainly i i just uh tag on to um mr elliot's comments about me and i haven't tapped for

[0:44:12] Trustee Maude: humanity it was a wonderful meeting the the feedback continues to come there's a big article

[0:44:17] Trustee Maude: the driftwood today about it um what it did is it took housing from being sort of a concern

[0:44:25] Trustee Maude: on an island and it it made it reality as we actually instead of saying what can we do

[0:44:32] Trustee Maude: here was an organization said this is how we do it um and i've been encouraging them to attend

[0:44:39] Trustee Maude: end up in Denman also with a similar community that has a lot of focus on housing and I think

[0:44:48] Trustee Maude: I'll say way into Denman now we've got the housing advisory committee has been appointed

[0:44:54] Trustee Maude: seven wonderful individuals like you couldn't if you could look at their applications of their

[0:44:59] Trustee Maude: resumes you couldn't ask for a better set of people. Denman is hitting the ground running

[0:45:05] Trustee Maude: running after I don't know how many years of studies and all that the information's there

[0:45:10] Trustee Maude: we've got Nerissa um assigned um kind of Chadwick um as a basically a coordinator of the housing

[0:45:18] Trustee Maude: project which they they really like her which is great so we've got a total buy-in from the

[0:45:25] Trustee Maude: community it was interesting because Nerissa was trying to advance um some meetings early to

[0:45:32] Trustee Maude: basically turbocharge things and the community and the trustees said no let's just pause reflect

[0:45:40] Trustee Maude: look and let's make the process go the way it should go so it was it was fun it was interesting

[0:45:46] Trustee Maude: because there's so much energy and so much enthusiasm for housing up there but they want

[0:45:52] Trustee Maude: to do it right they don't want to go at 90 miles an hour and go crap we did it wrong so devon's

[0:45:58] Trustee Maude: It's wonderful, I appreciate being the chair up there.

[0:46:01] Trustee Maude: It's such a charged community, it's a lot of fun.

[0:46:07] Trustee Maude: In North Pender, we have an ongoing issue,

[0:46:11] Trustee Maude: which is a non-issue with tree cutting.

[0:46:15] Trustee Maude: Somebody cut three acres of an eight acre property.

[0:46:20] Trustee Maude: There's, from our bio-enforcement insights,

[0:46:23] Trustee Maude: there really wasn't anything illegal that was done.

[0:46:25] Trustee Maude: there was a difficulty with a development permit area is the property of two development permits on

[0:46:32] Trustee Maude: it it was just recently purchased um the new owners were provided with one development permit

[0:46:41] Trustee Maude: not two and so when they did their cutting they tried to respect the one dp they were unaware of

[0:46:48] Trustee Maude: the other dp and so by error infringed on it and we're trying to sort it all out is what it is but

[0:46:56] Trustee Maude: but the community's not very happy about it.

[0:46:59] Trustee Maude: So we've got 50-plus emails, and we have a meeting on Friday,

[0:47:03] Trustee Maude: which will be interesting.

[0:47:08] Trustee Maude: Saterna is peaceful and happy.

[0:47:12] Trustee Maude: Their only concern has been is, unfortunately, a couple of weeks ago,

[0:47:17] Trustee Maude: the highways contractor went and cut a whole bunch of trees.

[0:47:22] Trustee Maude: I've heard about that.

[0:47:23] Trustee Maude: And what it was it is that there there's a stripper road. So basically this road there's ocean

[0:47:29] Trustee Maude: It's right beside and slow bank

[0:47:31] Trustee Maude: Maybe four feet of evolution level and the highways had some concerns about some trees that were leaning and if they fell over

[0:47:37] Trustee Maude: They might take the road out

[0:47:39] so they

[0:47:40] Had their armors go over look at things and authorize six trees being removed

[0:47:47] So they they contacted M con

[0:47:49] Trustee Maude: and calm got a tree service in they came over

[0:47:52] Trustee Maude: They took the six trees out, and then subsequently took out 42 more.

[0:47:58] Trustee Maude: 42 more?

[0:47:59] Trustee Maude: 42.

[0:48:00] Voice 4: Huge.

[0:48:00] Voice 4: Our butte is, like, beautiful.

[0:48:04] Trustee Maude: But in addition to all that, they fell every tree into the ocean and walked away.

[0:48:09] Voice 4: Yeah.

[0:48:10] Trustee Maude: No clearing, no anything.

[0:48:12] Voice 4: And they were cut off, like, about this height, right?

[0:48:15] Voice 4: Yeah.

[0:48:15] Voice 4: So

[0:48:15] Trustee Maude: four feet up in the air.

[0:48:16] Trustee Maude: So just visually horrible, ecologically horrible, everything.

[0:48:24] Trustee Maude: And I will say that Trustee Middleton has sort of been leading the charge with Trustee Boland.

[0:48:31] Trustee Maude: The highways...

[0:48:33] Trustee Maude: Paul Brandt is right.

[0:48:35] Trustee Maude: And Paul Brandt and the CRD directors also.

[0:48:36] Trustee Maude: But the highways have been very responsible and very apologetic.

[0:48:41] Trustee Maude: And they're doing everything they can to basically...

[0:48:44] Voice 4: Put the trees back?

[0:48:45] Trustee Maude: remediate what what

[0:48:47] Voice 4: the damage was well but

[0:48:49] Trustee Maude: it just just a horrible situation and i think it

[0:48:52] Trustee Maude: does dovetail into our conversation about our agreements with highways um is that they because

[0:49:00] Trustee Maude: they did not communicate with the community at all about even the six trees coming out but when it

[0:49:05] Trustee Maude: came down when when 48 came down their initial response was oh but then when the trustees

[0:49:13] Trustee Maude: ramped it up they started apologizing profusely so

[0:49:18] Voice 4: i wonder if a conversation is also necessary

[0:49:21] Voice 4: about how the awarding of contracts is held because this is an issue of the conservancy

[0:49:26] Voice 4: as well with some recent tree cutting who is responsible for overseeing the actual tree faller

[0:49:34] Voice 4: as they do their work well

[0:49:36] Trustee Maude: there needs to at least be a liaison i believe is you know is that

[0:49:39] Trustee Maude: If they're contemplating doing major cutting, there needs to be at least some sort of back to local testing.

[0:49:47] Voice 4: It's almost any cutting because there

[0:49:49] Voice 4: aren't a lot of significant trees left and a

[0:49:52] Voice 4: belt along the ocean side.

[0:49:54] Voice 4: I mean, there's shoreline erosion issues if you rip out huge trees and their roots are, like, that is an island's trust issue.

[0:50:02] Voice 4: It's crazy.

[0:50:04] Voice 13: I don't know

[0:50:05] Voice 12: that we're going to resolve that.

[0:50:06] Voice 13: No, no, no.

[0:50:07] Voice 13: Modi has their own authority and jurisdiction.

[0:50:11] Voice 13: They do the contracting.

[0:50:13] Trustee Maude: Certainly there's some conversations.

[0:50:16] Trustee Maude: But apparently what happened in this situation is Modi's policies were not followed.

[0:50:21] Trustee Maude: Contractors went rogue.

[0:50:23] Trustee Maude: And you know how much damage can be done with a chainsaw in two hours.

[0:50:28] Trustee Maude: And once it's done, it's done.

[0:50:30] Trustee Maude: But I think part of the thing is our conversation with Modi could be this thing about falling trees into the ocean.

[0:50:38] Trustee Maude: Yeah, that's illegal.

[0:50:40] Trustee Maude: They say it's not.

[0:50:42] Trustee Maude: So they just left.

[0:50:44] Trustee Maude: So now Modi's now made them go in with a crane and pull all those trees out.

[0:50:51] Trustee Maude: So apparently most of the cleaning's been done.

[0:50:54] Trustee Maude: I

[0:50:54] Voice 4: think they had to rush it because tide was coming in and they did it within about six

[0:50:59] Voice 4: or eight hours when Paul Brandt got on the phone with them.

[0:51:01] Voice 4: They then had to pull the trees up over the shoreline, so it was just a complete disaster.

[0:51:09] Voice 13: I look

[0:51:10] Trustee Maude: forward to the last Boney communication to everybody so you're on the same page.

[0:51:16] Trustee Maude: That's great.

[0:51:16] Trustee Maude: That

[0:51:17] Voice 13: would be good to have that.

[0:51:17] Voice 13: are good and presumably this is trying to help the team on top of that and um obviously there's

[0:51:25] Voice 13: no satisfaction in this because the damage is done but we need to not have this happen again

[0:51:31] Voice 12: six trees is maybe considered minor 42 is not even just ugly scrub trees but that doesn't

[0:51:39] Voice 12: sound like that's the case there are new trees when they sat

[0:51:42] Voice 13: on the beach okay thank you for

[0:51:45] Voice 13: that report. Anything else? I just want to acknowledge actually the work of David Maughan.

[0:51:54] Voice 13: Thank you for your work. And particularly, Toby, you said, oh, Maine is such a wonderful place.

[0:51:59] Voice 13: And I just want to say that on Maine, you have two veteran trustees, although David Maughan has

[0:52:06] Voice 13: only been a trustee for two terms. In the entire time I was chair there, you sat in on every single

[0:52:11] Voice 13: meeting wow came

[0:52:12] Voice 13: with all that experience and so that really helps that so thank you for that um

[0:52:19] Voice 13: and i'm really sorry about the motive um from my area um just reflecting on the calendar i'm going

[0:52:26] Voice 13: to go backwards in time that gabriela ltc um last week and indeed a lot of interest in the uh in

[0:52:33] Voice 13: housing and how we can access this funding to do some uh whatever they call it now quick start

[0:52:39] Voice 13: there's so much language around this stuff to get actions going there and of course counterbalancing

[0:52:45] Voice 13: that with the ocp and how the ocp dovetails into that work and um and uh that was a special meeting

[0:52:52] last week um

[0:52:53] Voice 13: limited number of topics to be discussed and uh communication amongst the

[0:52:57] Voice 13: trustees is good and the communication in the community the uh emails that we've been receiving

[0:53:02] Voice 13: recently in support of the work that trustee toby is doing there is really encouraging and indeed

[0:53:08] Voice 13: And he's also a great LTC worker.

[0:53:11] Voice 13: So it's my pleasure to be there.

[0:53:13] Voice 13: Our regional planning committee was a very good discussion

[0:53:16] Voice 13: and sort of segues into the governance committee work, actually,

[0:53:23] Voice 13: because they're trying to create visioning around the housing

[0:53:28] Voice 13: and the regional planning initiative.

[0:53:31] Voice 13: And so obviously how we move into that direction

[0:53:34] Voice 13: and what the priorities are in terms of a vision for the owners' trust,

[0:53:37] Voice 13: in terms of the corporate planning process and how those committees, which are, quote,

[0:53:45] Voice 13: the workhorses of council, contribute to the entire process that ultimately we oversee.

[0:53:51] Voice 13: And so that's going to be part of our conversation later, I think.

[0:53:56] Voice 13: So really interested in that work.

[0:53:58] Voice 13: Leadership with Trustee Patrick and Sam Brunswick, the vice chair from Denman,

[0:54:05] Voice 13: really rolled up the sleeves

[0:54:08] Voice 13: and doing some work.

[0:54:09] Voice 13: Toby, you were there and you saw it.

[0:54:11] Voice 13: And Toby was very instrumental

[0:54:13] Voice 13: in helping advance our decision making.

[0:54:16] Voice 13: Vision, vision, vision.

[0:54:18] Voice 13: So continuing backwards,

[0:54:22] Voice 13: the Sunshine Coast Regional District met

[0:54:25] Voice 13: sort of a getting to know you opportunity,

[0:54:28] Voice 13: talking about broad issues

[0:54:30] Voice 13: that are manifest in the Gambier Heaps.

[0:54:34] Voice 13: trust area associated with permitting and development and the like and watershed impacts

[0:54:42] Voice 13: shorelines docks all of those things but it was great actually to have been at avicc

[0:54:49] Voice 13: a couple weeks before and had some conversations with a number of sunshine coast

[0:54:55] Voice 13: area directors and so we'd already broken the ice so to speak and had some rapport

[0:55:01] Voice 13: poor at that level and so that was a good conversation ceo hudson pillar joined us there

[0:55:06] Voice 13: i don't know if you had any remarks with respect to that meeting enough but it was a good getting

[0:55:10] Voice 13: to know your opportunity um so continuing um backwards um yeah i think i've reported out on

[0:55:20] Voice 13: all of the other activities felina's from chelsea uh simply the freedom of information uh

[0:55:24] Voice 13: I've got a bylaw coming before you today.

[0:55:28] Voice 13: And yeah, the ABSCC was a great opportunity

[0:55:33] Voice 13: as well as the housing workshop prior.

[0:55:39] Voice 13: So that's it from me.

[0:55:40] Voice 13: Any questions?

[0:55:43] Voice 13: I was very pleased, actually,

[0:55:45] Voice 13: that Greta was with us at ABSCC,

[0:55:47] Voice 13: that opportunity for her to meet with colleagues.

[0:55:49] Voice 13: This is something that has maybe fallen to the wayside.

[0:55:53] Voice 13: I'll just acknowledge that

[0:55:54] Voice 13: because there's so much work going on

[0:55:57] Voice 13: and such shortage of resources and staff

[0:56:01] Voice 13: that Claire Frater wears a lot of hats

[0:56:03] Voice 13: and to have her have the time out

[0:56:05] Voice 13: to actually be able to engage

[0:56:06] Voice 13: with her colleagues in government

[0:56:09] was very, very good there.

[0:56:12] And let's try and figure out

[0:56:13] how to provide those opportunities

[0:56:14] for all the staff in those areas

[0:56:16] where there's a necessity to be hands,

[0:56:19] feet on the ground in what's current

[0:56:21] and

[0:56:21] Voice 13: actually rather than being stuck

[0:56:23] Voice 13: in our little silo i just want to say that thank you um okay and then move on to uh i was just

[0:56:32] Voice 13: concerned cv as an update um just there was a bit of emails back and forth there about

[0:56:39] Voice 13: some stuff on that table um do

[0:56:42] Voice 4: you mean staffing updates

[0:56:44] Voice 13: but you just go ahead with your report

[0:56:46] Voice 4: um yeah so we do we can report out the two new staff have

[0:56:51] Voice 4: have joined the Conservancy team.

[0:56:55] Voice 4: Michaela Yawney is joining as our communication specialist

[0:56:59] Voice 4: and Eve Ruth as our conservation GIS technician co-op student.

[0:57:04] Voice 4: So this is, I think it's a new initiative

[0:57:08] Voice 4: that has separated the communications

[0:57:10] Voice 4: and a strategic funding role, which is together.

[0:57:15] Voice 4: And currently Carla Funk is in the strategic fund development

[0:57:18] Voice 4: position for seven more months.

[0:57:21] Voice 4: will be hiring holding a hiring competition for that role in late summer um there are there have

[0:57:28] Voice 4: been a lot of emails back and forth about tree or danger tree work that was conducted on gabriel

[0:57:35] Voice 4: island in the soul clean bay the elder cedar nature reserve and so considerable concern from

[0:57:43] Voice 4: the local um altar land and trails trust and so there'll be conversations with staff i believe

[0:57:50] Voice 4: that Mila is going to be on Gabriel on June 2nd so we'll be talking about sort of management and

[0:57:58] Voice 4: oversight when these decisions are made so the community was well informed ahead of time that

[0:58:05] Voice 4: danger trees would be taken down but they're significant it looks like a lot more may have

[0:58:12] Voice 4: been done so we're not really sure how the plan was followed and so yeah looking for more feedback

[0:58:19] Voice 4: back on that that's it we've got a meeting coming up i think in june and then our liaison meeting

[0:58:27] Voice 4: sure when our liaison meeting is ec

[0:58:30] Voice 4: so just um there's

[0:58:38] Voice 13: still a vacancy for the appointed trustee um so yeah

[0:58:44] Voice 4: that it's been

[0:58:46] Voice 4: there since october i think yeah

[0:58:48] Voice 13: i know there's work in the background going on which you can't

[0:58:51] Voice 13: probably can't talk about but with

[0:58:52] Voice 11: the minister and the minister we've requested that the person

[0:58:56] Voice 11: be appointed before the next meeting but it's with the minister and

[0:58:59] Voice 13: then we

[0:59:00] Voice 13: will be conducting

[0:59:01] Voice 13: an election process

[0:59:01] Voice 12: internally for another trustee there's two vacancies on the board there that

[0:59:06] Voice 12: will get our piece of that filled up pretty quickly i hope and

[0:59:10] Voice 4: i think is linda adams as

[0:59:13] Voice 4: our chair her term may be up in june or july that's right that's also

[0:59:19] Voice 4: the pleasure of the

[0:59:19] Voice 4: pleasure of the ministry yeah yeah so we do need some interest in people sitting on the board it's

[0:59:27] Voice 4: true it's uh yeah let's trust it gets done there so it's good it totally worked at that

[0:59:35] Voice 13: i can't help but segue into thinking that saturn island has a significant amount of protected lands

[0:59:42] Voice 13: in there. And Brian, is he still the area manager or director?

[0:59:47] Voice 13: Yes.

[0:59:48] Voice 13: Obviously, any conservancy interest in that kind of activity should be that line of communication in place,

[0:59:56] Voice 13: although there may not be any specific lands.

[1:00:00] Voice 13: are impacted directly, but certainly the overall connected network ecosystem, species at risk

[1:00:07] Voice 13: development work could potentially be impacted

[1:00:10] Voice 4: by whatever that is.

[1:00:11] Voice 4: Is he on the conservancy of the decision or no?

[1:00:16] Voice 12: Nobody is on the conservancy.

[1:00:18] Voice 13: Did you have any remarks there?

[1:00:19] Voice 11: I can say we have had breaches of our protected areas by MODY in the past, so certainly as

[1:00:24] Voice 11: we talk to MODY around management, it's asking them to be diligent and make sure that they

[1:00:29] Voice 11: communicate well in advance of what they're doing because we have had trees cut in protected areas

[1:00:33] Voice 11: by money in the past and

[1:00:34] Voice 13: it's interesting ryan's a good guy he's done really good work he's

[1:00:37] Voice 13: communication is usually very good there's certainly been some issues i remember of

[1:00:42] salting when there was that road slide that happened that that can happen without any

[1:00:46] permitting to get the work back okay let's move on yeah um thank you for your work thank you for

[1:00:52] your work on that committee so

[1:00:53] Voice 13: here we have an interesting uh storm almost of uh bylaws um all of

[1:01:00] Voice 13: uh the one 6.1 through uh 6.5 are all similar and in fact quite likely identical uh the freedom of

[1:01:10] Voice 13: information uh their administrative bylaws um we've seen two of these already come through

[1:01:18] Voice 13: we're likely to see another half a dozen come through over the next uh meetings but perhaps

[1:01:24] Voice 13: rather than drag this out and and also obviously give it suitable consideration i would maybe turn

[1:01:32] Voice 13: to a director modeler to introduce it um and then what i'd like to do unless there's any concerns

[1:01:38] Voice 13: broadly with any of these is just go through moving and seconding and and approving the

[1:01:44] Voice 13: bylaws if we're not. And of course, that's a position they have to make. Does that sound

[1:01:48] Voice 13: reasonable? So David Marley, can you kick us off on this?

[1:01:51] Voice 2: Yeah, thank you. So these bylaws come out

[1:01:54] Voice 2: of a model bylaw that Trust Council adopted last year. And Trust Council itself adopted its own

[1:02:02] Voice 2: Freedom of Information Protection and Privacy Bylaw. These are essentially updates. And it

[1:02:08] Voice 2: It simply reflects the changes in legislation and updates the fees that can be charged when

[1:02:16] Voice 2: people make applications for FOIs.

[1:02:19] Voice 2: The legislation requires each body, so each local trust committee must adopt its own FOI.

[1:02:27] Voice 2: That's why they're coming to you from each local trust committee.

[1:02:30] Voice 2: So these should all be identical and they're just simply drafted as per the model.

[1:02:39] Voice 2: So thank you back to the chair.

[1:02:42] Voice 13: All right.

[1:02:43] Voice 13: Thank you.

[1:02:43] Voice 13: And so indeed, there's a model bylaw, just reflecting, David, in the future when we maybe

[1:02:50] Voice 13: see some of these things like this, that it might be worth just flagging those that have

[1:02:55] Voice 13: have been altered from the model

[1:02:57] Voice 13: so that we can get those particularly more careful scrutiny.

[1:03:02] Voice 13: But if it's all right with the vice chairs,

[1:03:04] Voice 13: I'll just send the chairs of the individual LTCs

[1:03:08] Voice 13: to move the motion and I'll look for a seconder

[1:03:10] Voice 13: and then we can just advance

[1:03:12] Voice 13: unless there's any broad questions

[1:03:15] Voice 13: for the director of legislative services,

[1:03:17] Voice 13: otherwise we'll proceed on that basis.

[1:03:20] Voice 13: All right, so Denman Island.

[1:03:22] Trustee Maude: I move that the Islands Trust Executive Committee

[1:03:25] Trustee Maude: approved Denman Highland Local Trust Committee

[1:03:26] Trustee Maude: bylaw number 246,

[1:03:28] Trustee Maude: cited as Denman Highland Local Trust Committee

[1:03:30] Trustee Maude: Freedom of Information and Protection of Privacy

[1:03:32] Trustee Maude: bylaw number 246, 2023,

[1:03:35] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[1:03:38] Voice 13: So it's moved and seconded by Toby Elliott.

[1:03:40] Voice 13: Any further discussion?

[1:03:42] Voice 13: All those in favor?

[1:03:45] Voice 13: And that

[1:03:46] Voice 12: carries unanimously.

[1:03:47] Voice 12: Thank you.

[1:03:47] Voice 12: Galeano, your turn.

[1:03:51] Voice 12: I move.

[1:03:55] Voice 8: All right.

[1:03:56] Voice 8: I move that the Islands Trust Executive Committee

[1:03:59] Voice 8: approved Galliano Island Local Trust Committee

[1:04:01] Voice 8: By-law number 290, cited as Galliano Island

[1:04:05] Voice 8: Local Trust Committee Freedom of Information

[1:04:07] Voice 8: and Protection of Privacy By-law number 290, 2023

[1:04:11] Voice 8: in accordance with section 27 of the Islands Trust Act.

[1:04:15] Voice 13: Move to our seconder, David Vaughan.

[1:04:17] Voice 13: Thank you, any discussion?

[1:04:19] Voice 13: All those in favor?

[1:04:20] Voice 13: And so that carries unanimously also, thank you.

[1:04:24] Voice 13: The next one is Hornby Islands.

[1:04:27] Voice 8: I move that Islands Trust Executive Committee

[1:04:30] Voice 8: approve Hornby Island Local Trust Committee

[1:04:32] Voice 8: by-law number 171, cited as Hornby Island

[1:04:35] Voice 8: Local Trust Committee Freedom of Information

[1:04:37] Voice 8: and Protection of Privacy by-law number 171, 2023

[1:04:42] Voice 8: in accordance with section 27 of the Islands Trust Act.

[1:04:46] Voice 13: Secretary David Maag, thank you.

[1:04:48] Voice 13: Any discussion?

[1:04:49] Voice 13: All those in favor?

[1:04:50] Voice 13: And so that two carries.

[1:04:52] Voice 13: And this is where my ideas come back to haunt me.

[1:04:55] Voice 13: Gabriella Island, that the Islands Trusting,

[1:04:57] Voice 13: I move that the Islands Trusting Executive Committee

[1:04:59] Voice 13: approved gabriela island trust committee bylaw number 315 cited as gabriela island local trust

[1:05:05] Voice 13: committee feeding information and protection of privacy bylaw number 315 2023 in accordance with

[1:05:11] Voice 13: section 27 of the island's trust act move to a seconder toby elliott thank you any discussion

[1:05:17] Voice 13: all those in favor that carries unanimously so i'll also move that the island's trust executive

[1:05:23] Voice 13: committee approved executive committee acting as a local trust committee but believe me when

[1:05:28] Voice 13: on Chelsea Islands, bylaw number 37,

[1:05:30] Voice 13: cited as executive

[1:05:31] Voice 13: for Chelsea Islands,

[1:05:35] Voice 13: freedom of information,

[1:05:36] Voice 13: protection and privacy, bylaw number 37,

[1:05:38] Voice 13: 2023, in accordance with

[1:05:40] Voice 13: section 27 of the Honest Trust Act.

[1:05:42] Voice 13: Do I have a second there? Thank you.

[1:05:44] Voice 13: Toby Elliott, seconding that.

[1:05:46] Voice 13: And of course, the Executive Committee sits

[1:05:48] Voice 13: as the LTC on that.

[1:05:49] Voice 13: So, any further discussion?

[1:05:52] Voice 13: All those in favor? And so that

[1:05:54] Voice 13: too carries unanimously.

[1:05:56] Voice 13: So this

[1:05:58] Voice 13: This brings us to Trust Council meeting preparation.

[1:06:00] Voice 13: We've been at this just a little over an hour.

[1:06:02] Voice 13: Do you want to have a five-minute pause?

[1:06:03] Voice 13: We can fill up your water glass, your coffee, or should we continue?

[1:06:06] Voice 13: Before we

[1:06:06] Voice 4: pause, may I just say a thing of thanks?

[1:06:09] Voice 4: I forgot in my Conservancy update.

[1:06:12] Voice 4: I wanted to thank staff and you, Chair Luckham, for the letters

[1:06:16] Voice 4: in responding to the intentions paper that the province put out.

[1:06:20] Voice 4: The letters to Nathan Cullen were excellent on the freshwater management strategy

[1:06:25] Voice 4: and the ocean protection I really encourage everyone to go and take a look at them because

[1:06:32] Voice 4: it really brings into one space all the work and the advocacy that they have stressed over the years

[1:06:38] Voice 4: and so I hope we continue to be engaged in that so thank you yeah and a lot of the credit goes

[1:06:43] Voice 4: to Claire

[1:06:43] Voice 13: and her staff for assisting me we

[1:06:46] Voice 13: know okay so should we pause for five minutes

[1:06:53] Voice 13: and we'll come back and continue on with trust council meeting preparation

[1:06:57] Voice 6: so you can just maybe

[1:06:58] Voice 6: all right

[1:13:40] Voice 13: welcome back everybody um to the uh executive committee meeting and um we've conducted

[1:13:46] Voice 13: some administrative matters this morning and want to thank my vice chairs for getting us through

[1:13:50] Voice 13: that nicely and now we're into trust council meeting preparation here we go again the council

[1:13:55] Voice 13: is coming up and um i'm going to actually provide the opportunity to the cao to provide any opening

[1:14:02] Voice 13: remarks regarding this section here it's fairly small today um but there's uh some important

[1:14:08] Voice 13: considerations here so yeah yeah so this is

[1:14:11] Voice 3: the first blush at the at the um the june meeting

[1:14:15] Voice 3: which is going to be on gabriola so we have um our facility so all the the base elements are in place

[1:14:23] Voice 3: building blocks of having a good meeting we have a great location and we're making sure that that's

[1:14:31] Voice 3: that's in place so i think we're now turning our minds to what's the nature

[1:14:35] Voice 3: and you know the theme as you will or the work products that are coming forward to trust council

[1:14:40] Voice 3: which are there are some basic ones but are yet to be completely determined so as i go through

[1:14:47] Voice 3: the tuesday and i go through this briefly there's a couple changes this is a live meeting and it's

[1:14:56] Voice 3: live meeting on island full stop so we look at it through that lens we go through the introduction

[1:15:03] Voice 3: of course and then into the break on uh on the tuesday and i've got a question mark with

[1:15:09] Voice 3: governance committee so that could be depending upon the outcomes there a perfunctory sort of

[1:15:15] Voice 3: update or there could be a more enhanced discussion i'm not sure based on the meeting on the 29th

[1:15:22] Voice 3: Yeah, or any outcomes from the governance committee, because to be fair to them, they've been handed large conceptual questions, and there's a sequence of trust council meetings, and when do these things fall in, and when do we start to have those discussions.

[1:15:40] Voice 3: so they're working that process through so that's a question mark in terms of your schedule

[1:15:45] Voice 3: other than that we have the strategic plan quarterly report which has been regularly

[1:15:50] Voice 3: provided and i'm my antenna is up around what that would look like right now but that might

[1:15:59] be satisfied by conversations later today note that there is no delegation presentation session

[1:16:09] Voice 3: on the tuesday night oh yeah

[1:16:11] Voice 6: so

[1:16:12] Voice 3: it has been inserted into the where is it laurie

[1:16:18] Voice 3: right so this is what it was like for 20 years yeah and if you think this one through you know

[1:16:27] Voice 3: i'm not gonna say it's six one half a dozen of another but if you're bringing delegations for

[1:16:32] Voice 3: an evening you're you're forcing people to stay overnight take some ferries if they're an islander

[1:16:37] Voice 3: which is probably going to be uh they're taking a couple ferries to get to the place that they

[1:16:41] Voice 3: take a ferry from and then staying overnight for their six minute thing and then taking so

[1:16:47] Voice 3: go to a location you anticipate that a number of the delegations would be from that area because

[1:16:53] Voice 3: that's part of the reason you go to the to the islands and then at least you give business day

[1:16:58] Voice 3: opportunities with travel for someone's motivated to come from another island

[1:17:04] Voice 3: okay makes sense we have trust area services the annual report looks like it will be making

[1:17:12] Voice 3: its appearance there and then we go to um what's our recommendation and i would actually turn it

[1:17:20] Voice 3: over now to attendees from the avicc and on our ec schedule it's under 713 mr chair you might want

[1:17:29] Voice 3: want to talk about that later but um as i understand it given where we are with um the

[1:17:34] Voice 3: work we're doing the first nations engagement our resourcing of it um our relationship with

[1:17:40] Voice 3: the province which is always um we're mindful of the fact we've received significant funding

[1:17:46] Voice 3: from the province and that uh brent mueller has you know he's got an evolving portfolio and he

[1:17:53] Voice 3: as i understand it he has things to say that would be of value to trust council so

[1:17:57] Voice 3: So are you okay to just discuss 7131 now?

[1:18:03] Voice 3: Because it's, anyway,

[1:18:04] Voice 13: it's on your schedule for 1115.

[1:18:06] Voice 13: Yeah, it does make sense to have that conversation

[1:18:09] Voice 13: in respect to the June Trust Council schedule.

[1:18:13] Voice 13: So maybe wrap up any remaining thoughts you have.

[1:18:17] Voice 13: Okay.

[1:18:17] Voice 13: And then when we go through this three-day schedule,

[1:18:20] Voice 13: because this is our first look at this,

[1:18:22] Voice 13: so I really want to discuss that, and let's talk about that.

[1:18:24] Voice 3: Okay.

[1:18:25] Voice 3: So then we go through the rest of the day.

[1:18:26] Voice 3: we've got to feel we've got a field trip and an after-dinner presentation I think

[1:18:33] Voice 3: I saw emails this week about some of some changes to that

[1:18:37] Voice 5: which

[1:18:38] Voice 3: would be good

[1:18:39] Voice 3: to speak out and then when we get into administrative services I don't think

[1:18:45] Voice 3: Julia would say that there's anything significant here and when I see I'm just

[1:18:48] Voice 3: already financial statements are FD I'm suspecting that will not be the case

[1:18:51] Voice 3: as you just know that's trending more towards September.

[1:18:58] Voice 3: Oh, there's a hand up from Julia.

[1:19:01] Voice 1: Yeah, thanks Russ.

[1:19:03] Voice 1: That is accurate.

[1:19:05] Voice 1: We are unlikely to have the audited financial statements

[1:19:07] Voice 1: because of that the admin services section

[1:19:09] Voice 1: is quite light in June.

[1:19:11] Voice 1: I suspect I will not need an hour.

[1:19:12] Voice 1: You'll know most of the items there

[1:19:14] Voice 1: are actually consent agenda items.

[1:19:16] Voice 1: So I do not think that full hour will be needed.

[1:19:19] Voice 1: So if there's a desire to reallocate, I would be fine.

[1:19:23] Voice 3: Okay, well, that's great.

[1:19:24] Voice 3: we then go into planning services last we met um obviously a big project and one that is working

[1:19:32] very seriously is the violent enforcement review process we've reached out to the office person

[1:19:36] they've agreed to work with us that's ongoing they're not going to they're not going to finish

[1:19:42] that you know they're just in the startup

[1:19:45] Voice 3: process so i don't think that there's a fundamental

[1:19:47] Voice 3: discussion associated planning services in trust council so it's it's regular work um so

[1:19:56] Voice 3: and then uh close will develop as as we see fit perhaps the governance committee might have some

[1:20:03] Voice 3: discussions that would run themselves because they have legal opinions associated with them

[1:20:07] Voice 3: but close media i'm not sure and then the regular disposition at the end of the day

[1:20:11] Voice 12: it

[1:20:18] Voice 3: seems pretty light which i think is okay yeah so a good way to look at that is there's room

[1:20:24] Voice 3: room yes for um you gotta you gotta let's pick an example as we can get to the end of today

[1:20:34] Voice 3: you might want to come back to this and go what what would be of value yeah to

[1:20:40] Voice 3: have a conversation

[1:20:40] Voice 3: with trustees and trust council and how would we make that an organized good thing because we have

[1:20:46] Voice 3: time to do that but not tons of time what's an example well there's three or four committees

[1:20:52] Voice 3: he's working on strategic planning here at the Allen's Trust right now and we're working our way

[1:20:58] Voice 3: through it but there's discussion we should have a SWOT analysis you know that's on your fuel and

[1:21:06] Voice 3: you've got an email from one of the members of the FTC yesterday maybe trust counsel is a SWOT

[1:21:12] Voice 3: analysis or you know and they get a chance to voice hey what are they seeing is

[1:21:16] Voice 12: that's a discussion

[1:21:20] Voice 3: there's other options available what we don't have is time to bring in some

[1:21:26] Voice 3: facilitated discussion around there's time on your schedule so I'll leave you

[1:21:34] Voice 3: with that that's the overview we had initially we had thoughts of having San

[1:21:45] Voice 3: Juan in yes but perhaps September would be a better time even the Trust Council

[1:21:54] Voice 3: Council wants to have these conversations with each other

[1:21:56] Voice 3: before it has the conversations with another.

[1:22:00] Voice 13: That's it, Mr. Chair.

[1:22:04] Voice 13: I thought I'd just chime in on the San Juan thing.

[1:22:07] Voice 13: Laurie and I did speak.

[1:22:10] Voice 13: Central location on Gabriela is probably more difficult

[1:22:14] Voice 13: for San Juan Councilors to come to.

[1:22:18] Voice 13: And if we're meeting in the Southern Gulf Islands,

[1:22:20] Voice 13: potentially, not naming any location at this point,

[1:22:23] Voice 13: but meeting in the Southern Gulf Islands in September,

[1:22:25] Voice 13: that might be a better opportunity.

[1:22:27] Voice 13: and i think that right now and you know this is a broader conversation generally there's so much

[1:22:33] Voice 13: going on right now with robert's bank approval with anchorages with all of these other common

[1:22:38] Voice 13: interests that we have with san juan county that that is going to maybe settle out through the

[1:22:43] Voice 13: summer i think and maybe we'll have a better idea where it's at and that will be an opportunity to

[1:22:47] Voice 13: have a competition san juan county and i have reached out to chair wolf earlier we were

[1:22:54] Voice 13: anticipating some feedback i think what i'd like to do there is when we determine the location is

[1:23:00] Voice 13: that i would reach out to chair wolf again and say with plenty of advance for this that we would like

[1:23:05] Voice 12: you to attend our first council logistics with that okay um

[1:23:12] Voice 13: i think that there are some items

[1:23:16] Voice 13: in our strategic planning session later that might reflect on the content of this agenda so perhaps

[1:23:21] Voice 13: we'll come back to this as well but maybe we'll just do an immediate analysis here and then indeed

[1:23:27] Voice 13: need is this information that comes out of that conversation later that we might just revisit this

[1:23:32] Voice 13: at the end to make sure that sound reasonable um so i'll just open up the floor then thank you cao

[1:23:40] Voice 13: for your uh overview of that want to acknowledge thank you susie gates for facilitating the

[1:23:48] Voice 13: opportunity to get us to meet on gabrielle if that was and well needed and so looking forward

[1:23:56] Voice 13: to that i do know i don't know if that emphasis was on purpose tonight but this is a live meeting

[1:24:02] Voice 13: period however there's obviously always now the desire for people to participate electronically

[1:24:10] Voice 13: and in the town hall and the delegations and all that stuff so that electronic component

[1:24:16] Voice 13: where are we at with that full participation external to the site um

[1:24:24] Voice 3: i think that's

[1:24:26] Voice 3: fully possible okay

[1:24:27] Voice 13: just wanted to confirm that um so great um i'm in support of brent

[1:24:34] Voice 13: mueller coming and it does seem to me that that sets the stage for conversation and counseling

[1:24:39] Voice 13: and and indeed out of our strategic strategic session here late when we're talking about

[1:24:49] Voice 13: consolidating all those reconciliation things and providing some focus with that background

[1:24:54] Voice 13: ground information from Brent that I think is an opportunity

[1:24:57] Voice 13: for council to provide further direction to us

[1:25:00] Voice 13: with respect to that.

[1:25:02] Voice 13: I'll just set those things up for you and go to you guys.

[1:25:06] Voice 13: And I want to make sure I'm recognizing Tim Peterson.

[1:25:08] Voice 13: So I'm not sliding any of it here, but Tim Peterson,

[1:25:12] Voice 13: I'll let you lead off the conversation

[1:25:14] Voice 13: on the three day schedule.

[1:25:15] Voice 13: Do you have any observations or concerns?

[1:25:19] Voice 8: Well, thank you, chair.

[1:25:21] Voice 8: I'm happy to see that the delegation's public comment

[1:25:26] Voice 8: section is in the daytime. I certainly heard a lot of feedback from trustees about the evening

[1:25:34] Voice 8: sessions going on quite late and trouble with, you know, maintaining focus at 9pm and stuff after a

[1:25:41] Voice 8: long day. So appreciate that's moved back into the regular part of the regular schedule. I don't

[1:25:49] Voice 8: have any specific concerns about anything I'm seeing here. The more general thing would just

[1:25:56] Voice 8: be always our challenges with uh you know the business that we're wanting and needing to conduct

[1:26:02] Voice 8: and the uh the desire to have uh plenty of time for discussion and and debate amongst trustees

[1:26:10] Voice 8: so that's always a bit of a challenge and attention and just acknowledging that um and

[1:26:15] Voice 8: that's it for me at this time thank

[1:26:19] Voice 12: you um david i i

[1:26:21] Trustee Maude: i definitely echo um trustee uh peterson's

[1:26:25] Trustee Maude: comments about moving to a daytime thing is I heard a little bit from trustees about the timing

[1:26:32] Trustee Maude: but I've heard more from delegations like particularly people from Salisbury and all that

[1:26:37] Trustee Maude: basically to do their presentation they had to overnight yeah and

[1:26:41] Trustee Maude: it sort of it was asking a

[1:26:42] Trustee Maude: lot for people to put the energy into doing a delegation to then say well now you're going to

[1:26:47] Trustee Maude: pay for a hotel blah blah blah so I think inserting the way it is I think was very very smart move

[1:26:53] Trustee Maude: and i think we much appreciate it um given director mobs has um opened up maybe some time

[1:27:01] Trustee Maude: i would suggest that mr muller's presentation maybe could be longer because i know that

[1:27:08] Trustee Maude: at the denial they kept it to an hour and there was a lineup of people still wanting to speak

[1:27:15] Voice 12: um

[1:27:16] Trustee Maude: he's he's very engaging very you don't ask ask him a question and get a two-second response

[1:27:24] response. He puts a lot of thought to stuff. The other thing that was nice at

[1:27:30] Trustee Maude: Nanaimo is

[1:27:32] Trustee Maude: there were two First Nations representatives there that sat with him, and they played off

[1:27:38] Trustee Maude: each other. The difficulty, of course, with the trust is the wide spectrum of First Nations

[1:27:48] Trustee Maude: that we deal with. It would be very hard to pick one or two people to sit at the table,

[1:27:52] Trustee Maude: but that it was nice to have that reflective perspective and I don't know if that's achievable

[1:27:59] Trustee Maude: but whatever I'm just suggesting that more time and how that that is done I'm sure that

[1:28:04] Trustee Maude: director freighter will put some thought into it and figure out what format works what but

[1:28:09] Trustee Maude: it was so engaging and I know it was really like that that was the one session where everybody was

[1:28:14] Trustee Maude: riveted it was really really and and you the things that were spoken about and all that it

[1:28:21] Trustee Maude: it was such a positive experience.

[1:28:24] Voice 6: My

[1:28:24] Trustee Maude: other thing that I had flagged

[1:28:27] Trustee Maude: for a potential trust council discussion

[1:28:30] Trustee Maude: is this whole thing about where we are on the water

[1:28:35] with our zoning.

[1:28:38] Trustee Peterson brought up about dogs.

[1:28:41] Trustee Maude: We have an issue locally on mooring buoys.

[1:28:46] Trustee Maude: What I've found in talking to trustees

[1:28:51] Trustee Maude: and with with planners and prior planners is that things like mooring boys we never talked about

[1:28:57] Trustee Maude: within our land use bylaws because we thought it was not our jurisdiction it was basically it was

[1:29:03] Trustee Maude: it was like it's somebody else's thing it appears now it is our jurisdiction and all of our our

[1:29:08] Trustee Maude: land use bylaws are silent from boring rules and i can tell you what i mean okay well when we when

[1:29:15] Trustee Maude: we did the wet brown then the planners could point to anybody who had so look at these yeah so so it's

[1:29:22] Trustee Maude: it been like i know on our island there's like as trustees we're getting it in the air because

[1:29:28] Trustee Maude: people are very very afraid about losing the mooring voice with the violent enforcement

[1:29:32] Trustee Maude: that's going on right now so yeah um i thought as a trust-wide thing between docs and mooring

[1:29:39] Trustee Maude: boys and all that to have a discussion with the federal government the provincial government and

[1:29:44] Trustee Maude: the trust saying okay this is where the jurisdictions are this is where our holes are

[1:29:51] Trustee Maude: if we have holes and and we should think about infilling right i just i because i thought it

[1:29:58] Trustee Maude: was rather than trying to deal

[1:30:00] Trustee Maude: if ltc by ltc it was more of a broader discussion because it seems that the the understanding of

[1:30:07] Trustee Maude: what were jurisdictions what were was maybe inappropriate i

[1:30:13] Voice 13: just put that

[1:30:13] Trustee Maude: on the table

[1:30:17] Voice 13: um maybe on that topic i was asked dr fader you might recall we did do a session like this in the

[1:30:23] Voice 13: past we

[1:30:25] Voice 11: did a session on marine zoning and so on and we've got a series of briefings from

[1:30:29] Voice 11: maybe 10 years ago um around different authorities in the poor shore and also different zoning

[1:30:35] Voice 11: options changed probably we probably could take a look and refresh without too much effort i would

[1:30:41] Voice 11: think yeah i don't think it spoke to mooring boys but certainly that component could be added

[1:30:46] Voice 11: so

[1:30:47] Voice 12: you have any remarks well

[1:30:49] Voice 3: questions well well first thing i'd say is if there's an emerging

[1:30:54] Voice 3: issue it is an LTC by LTC matter so if there's enforcement that is roundly not

[1:31:01] Voice 3: asked for it would have been generated by the usual legislative process

[1:31:07] Voice 3: whereby someone made if there's not a standing resolution that someone's made a

[1:31:11] Voice 3: complaint and then enforcement won't. There's nothing wrong with that model unless it's

[1:31:20] Voice 3: rendering a challenge in an LTC so then the LTC would need to do something about that.

[1:31:26] Voice 3: we're there right okay so then on the grander question of are we contemporary with our bylaws

[1:31:34] Voice 3: and we need to have a sort of cultural intellectual refresher around this is it

[1:31:41] Voice 3: so what form would that be and would it be updating a session and providing a session

[1:31:49] Voice 3: of trust counsel or is it posing a question and saying how's it going everybody which is a more

[1:31:58] Voice 3: open-ended version i'm just wondering what you're thinking about in terms of bringing the topic to

[1:32:04] Voice 3: this trust council what would be a good way to well

[1:32:09] Trustee Maude: what i in my mind is there seems to be

[1:32:13] Trustee Maude: a misunderstanding as to whether or not the jurisdiction exists or not

[1:32:19] Trustee Maude: and i i thought rather deal with it on a lpc by lgc level that has a trust council broad

[1:32:29] Trustee Maude: broad discussion but it's basically everybody has it on their radar rather than it just suddenly

[1:32:33] Trustee Maude: like oh what happened on name so

[1:32:36] Voice 3: would that be the form of a staff i'm getting to the content

[1:32:40] Voice 3: notwithstanding how would we how would we realize hopefully a good way to realize that if you want

[1:32:47] Voice 3: to do it was is really what you're talking about would go on with the schedule it would be either

[1:32:51] Voice 3: a staff report that addresses those things and then that's received a discussion ensues

[1:32:59] Voice 3: another option is a session and then we line up speakers associated with it maybe that's the

[1:33:06] Voice 3: secondary idea um and then i'm just always mindful of where we are what is it may second

[1:33:13] Voice 3: i would

[1:33:14] Trustee Maude: think a session might be might be the thing so that it's not only the reconciliation

[1:33:28] Trustee Maude: the conciliation discussion that was at ABIM,

[1:33:29] Trustee Maude: is that all of a sudden we had an official

[1:33:33] Trustee Maude: from the province that was putting a bunch of stuff

[1:33:35] Trustee Maude: and information on the table

[1:33:38] Trustee Maude: that people really didn't quite understand was there.

[1:33:41] Trustee Maude: It was very enlightening.

[1:33:42] Trustee Maude: And because I know from my local perspective

[1:33:47] Trustee Maude: with the mooring boy issue,

[1:33:49] Trustee Maude: I've got the smart people with the votes

[1:33:53] Trustee Maude: who are of legal minds and all that,

[1:33:55] Trustee Maude: are saying the trust has no jurisdiction whatsoever it's inevitable waters act there's there's nothing

[1:34:00] Trustee Maude: and and i'm going well you know that's information but we need to to hear from the individual

[1:34:08] Trustee Maude: bodies as to to where we what we can and cannot do and and structure our bylaws according so we

[1:34:15] Voice 4: have a pamphlet on derelict vessels and mooring boys and the jurisdictional issues around that

[1:34:20] Voice 4: There is one in the North Island's office,

[1:34:22] Voice 4: but it's basically a fact sheet and four pages of

[1:34:25] Voice 4: here's where you go for this and that information.

[1:34:28] Voice 4: Maybe that's just not...

[1:34:30] Voice 4: Is that what we're talking about?

[1:34:31] Trustee Maude: Perhaps, yes.

[1:34:34] Trustee Maude: Because what I got thrown at on the ferry this morning

[1:34:38] Trustee Maude: was the brochure from the Navajo Waters Act

[1:34:41] Trustee Maude: saying that to put a mooring buoy in,

[1:34:44] Trustee Maude: you have to conform to the Act.

[1:34:46] Trustee Maude: And it's totally silent on both governments.

[1:34:49] Voice 13: So, you know, we're not going to solve this.

[1:34:53] Voice 13: We're talking about scheduling council,

[1:34:55] Voice 13: so the question becomes whether or not we want to have a session like that.

[1:34:58] Voice 13: So I'm just going to contribute that there is some historical information,

[1:35:01] Voice 13: which would be no work to pull it together to re-present,

[1:35:07] Voice 13: because I don't think it's changed.

[1:35:08] Voice 13: And I think actually, quite honestly, Warren Dingman,

[1:35:11] Voice 13: by law enforcement, probably has his finger on the pulse of this

[1:35:14] Voice 13: more than anybody else, because indeed, even on Thetis,

[1:35:17] Voice 13: some aspects of the bylaw are unenforceable right and so there are bylaws in the LPC

[1:35:27] Voice 3: this is hard on salt spring too oh yeah how

[1:35:30] Voice 13: many for sure so oh and so indeed we've had that whole

[1:35:34] Voice 13: thing about housing on water that has come up in the past too so oh this is David Marlinger

[1:35:42] Voice 13: I'll just finish I'll go to David it does strike me that this might be a good roundtable topic

[1:35:47] Voice 13: rather than a session, but it could go sideways.

[1:35:53] Voice 13: David Marler, over to you.

[1:35:55] Voice 2: Yeah, actually I saw that Stefan had his hand up before me

[1:35:58] Voice 2: and he maybe wanted to say the same thing.

[1:36:00] Voice 2: Okay, I just wanted to point out that the mooring buoys themselves

[1:36:04] Voice 2: are not navigation aids.

[1:36:05] Voice 2: That's pretty clear from the information provided by the federal government.

[1:36:10] Voice 2: And regardless of whether the federal government requires permits,

[1:36:15] Voice 2: limits the mooring boards is something that local trust committees can regulate similar to docs and

[1:36:21] Voice 2: other types of uses on the surface so that's always been our understanding so it's definitely

[1:36:27] Voice 2: a local planning issue but you know if you feel there's something that could be beneficial to all

[1:36:33] Voice 2: trustees at once it does make sense to do something at council i just wanted to provide that information

[1:36:38] Voice 2: i think that might be what stephan was going to say so

[1:36:42] Voice 13: let's go to director sir mac and see if he

[1:36:43] Voice 13: has a recommendation all

[1:36:45] Voice 7: right jump right to the recommendation thank you mr chair i just wanted to

[1:36:49] Voice 7: echo what director marler was saying and i just while you're talking i briefly scanned as many

[1:36:56] Voice 7: regulatory bylaws as i could and all of them regulate mooring boys to one degree or another

[1:37:02] Voice 7: so i think before we have sessions we need information and that information could come

[1:37:08] Voice 7: form of a report just to sort of say what we have what we don't have and what we may have and what

[1:37:13] Voice 7: we may not have. So I think a little more information would be helpful before we

[1:37:18] Voice 7: start planning next steps. So

[1:37:20] Voice 13: the leading question then,

[1:37:22] Voice 13: Director Cermakos, do you have the capacity before June Council to pull that off?

[1:37:27] Voice 7: I do not. And honestly, if I may be blunt, I'm going to Africa and I won't have the time to do

[1:37:33] Voice 7: that and all the other things I'm doing. However, it's feasible for September.

[1:37:40] Voice 13: That's excellent. That's where I was. My next question could be that for September.

[1:37:44] Voice 7: Sure. I'd be happy to.

[1:37:46] Voice 13: That's what David Moss needs and would be timely. Okay.

[1:37:51] Voice 3: So does that settle back?

[1:37:53] Voice 3: Well, you should then provide direction for staff to provide a report summarizing the status of Maureen Boyd and other marine zoning for Trust Council.

[1:38:13] Voice 13: So we've addressed that for this coming schedule then, not in this session.

[1:38:22] Voice 13: So, Trustee Elliott, do you have any remarks on the three-day schedule?

[1:38:26] Voice 13: I'm assuming, David, that that's summarized.

[1:38:28] Trustee Maude: My only other thing is I did get a nudge from Trustee Patrick about strategic planning.

[1:38:36] Trustee Maude: is is is having a session on that

[1:38:40] Voice 12: council yeah alternative you think we're ready for that

[1:38:45] Voice 12: we have

[1:38:49] Voice 3: to i think we have to have some sort

[1:38:52] Voice 13: of coming out of our conversation

[1:38:53] Voice 3: later about

[1:38:55] Voice 3: the process by which um we're going to arrive at a strategic plan and update around the corporate

[1:39:02] Voice 3: planning process what pieces we're going to take from that process and add to the current

[1:39:07] Voice 3: process so i think there needs to be a some discussion so

[1:39:17] Voice 12: should that be a wednesday

[1:39:19] Voice 12: item which will develop yeah

[1:39:22] Voice 3: that could be um we can minimize the administrative services section

[1:39:27] Voice 3: and indeed i don't think the big uh deliverables for planning services in the near term would be

[1:39:32] Voice 3: the violent enforcement report that's not coming now so okay so

[1:39:51] Voice 13: let's now let's map out the space

[1:39:55] Voice 13: there and obviously there's time the good news is the trust council is until the end of june

[1:40:00] Voice 13: which is i think a little unusual yeah so there's a bit of breathing this is our first conversation

[1:40:05] Voice 13: and um this will evolve and so let's have our strategic session later and then figure out how

[1:40:11] Voice 13: we can dovetail that into council sound reasonable tim peterson yeah

[1:40:18] Voice 8: thank you chair i just wanted to

[1:40:20] Voice 8: voice my support for uh spending some time at the trust council on strategic planning us you know

[1:40:26] Voice 8: particularly as we're the governance committee is uh in cooperation with financial planning committee

[1:40:33] Voice 8: is is working towards the corporate planning process i think we need to have a good discussion

[1:40:38] Voice 8: at that trust council about how we see that um those two processes uh proceeding and eventually

[1:40:47] Voice 8: becoming one so um i'm in support of making some time for that yeah

[1:40:55] Voice 12: okay um so now i'm going to go

[1:40:59] Voice 13: to Trustee Hill.

[1:41:01] Voice 4: Well, I think

[1:41:03] Voice 4: we've covered all the sort of work

[1:41:05] Voice 4: items, and so

[1:41:06] Voice 4: just as a Gabriola trustee, I could

[1:41:09] Voice 4: speak to maybe some of the ancillary

[1:41:12] Voice 4: learning

[1:41:13] Voice 4: opportunities.

[1:41:16] Voice 4: Yeah, so the Climate 12-12-12

[1:41:18] Voice 4: presentation after the dinner break, we're still

[1:41:20] Voice 4: working on that, but that could

[1:41:22] Voice 4: be really interesting. It's been a year-long

[1:41:26] Voice 4: community engagement

[1:41:27] Voice 4: with regards

[1:41:28] Voice 4: to climate change from the perspective of 12 different lenses so what are we doing in terms

[1:41:33] Voice 4: of economics what's possible and it's paired with a dinner and really a workshop session to bring

[1:41:40] Voice 4: forward the best ideas from community so the model could be of interest to other ltcs as a way to

[1:41:46] Voice 4: generate grassroots ideas for how to address climate change so that'll be a really i think a

[1:41:53] Voice 4: very uplifting um piece to present uh the noon community engagement field trip um i think will

[1:42:03] Voice 4: not do i think there's been a number of trips to saltway soapling shay before um and so we're

[1:42:12] Voice 4: looking right now at instead of visit to the gyro the recycling depot and there's a new initiative

[1:42:20] Voice 4: called C2C about clothing recycling and they've gotten funding through the RDN and

[1:42:25] Voice 4: it's a whole

[1:42:26] Voice 4: program because we're just getting inundated with used clothing and so it's an initiative

[1:42:32] Voice 4: to repurpose and resell and really deal with excess fabric in the system and it's quite a

[1:42:38] Voice 4: again an uplifting community initiative paired with local government work that could be of

[1:42:46] Voice 4: interest so instead of the nature reserve trip that's what's being the title um c to c c to c

[1:43:01] Voice 4: yeah gabriela island recycling depot c to c is a separate project but it's at that location

[1:43:07] Voice 4: and it's right in the village and and so easy to get to and we can arrange a gurney bus

[1:43:12] Voice 4: for transportation.

[1:43:16] Voice 4: It's funny how we're getting

[1:43:17] Voice 13: acronyms.

[1:43:18] Voice 13: So C2C funding from the government.

[1:43:21] Voice 4: Oh, sorry, you're right.

[1:43:23] Voice 13: C2C

[1:43:23] Voice 4: is another thing.

[1:43:24] Voice 4: We

[1:43:24] Voice 13: need to be

[1:43:24] Voice 4: clear about that.

[1:43:27] Voice 4: Clothing to, I'm not actually sure what it stands for.

[1:43:31] Voice 4: Clothing to something else.

[1:43:34] Voice 4: Clothing to climate, maybe, yes.

[1:43:36] Voice 4: Okay.

[1:43:37] Voice 4: Yeah, and then the after dinner,

[1:43:39] Voice 4: it's not going to be a film presentation,

[1:43:41] Voice 4: but still working on that sort of an audio visual piece that I'd like to present and it is gaining

[1:43:49] Voice 4: traction in terms of interest with other community groups and it might be of interest to other LTCs

[1:43:55] Voice 4: because it has to do with the effects of the Islands Trust Act and settler colonialism in

[1:44:00] Voice 4: the Gulf Islands and how our community processes evolve through that so it is a learning piece

[1:44:05] Voice 4: that I can bring forward in a more maybe artistic way to keep everyone engaged so we're not just

[1:44:12] Voice 4: reading papers or watching me do slides so i'll um i'll i'll finalize that and maybe submit it

[1:44:20] Voice 4: as a presentation for approval and what would be the deadline for that

[1:44:29] Voice 4: that'd

[1:44:31] Voice 12: be helpful for

[1:44:33] Voice 3: the final

[1:44:34] Voice 4: meeting

[1:44:35] Voice 12: because this agenda will go out the 14th

[1:44:38] Voice 4: an

[1:44:38] Voice 12: opportunity okay and if

[1:44:41] Voice 4: you don't like it that's a-okay they don't have to do it

[1:44:45] Voice 4: and so it would be an optional an opt-in thing anyways after dinner it'll

[1:44:50] Voice 3: be a facility yeah

[1:44:51] Voice 4: right yeah but it's nice and

[1:44:53] Voice 3: sunny out people

[1:44:54] Voice 4: might want to go skinny dipping instead

[1:45:00] Voice 4: after anyway thank you

[1:45:04] Voice 4: i'll make it as engaging as possible yes how long is it it can be as long or short as you want i

[1:45:10] Voice 4: did a 45 minute presentation which everybody was wowed at but i would shorten it yeah not more and

[1:45:17] Voice 4: make it more more than half an hour audio tapestry yeah think audio contemplative pieces

[1:45:27] Voice 4: engaging subject

[1:45:28] Voice 4: um

[1:45:29] Voice 13: there was an email just a couple days ago yesterday maybe

[1:45:33] Voice 13: about sharing in free stores is that part of that oh no

[1:45:38] Voice 4: that's a different initiative but yeah

[1:45:40] Voice 13: but obviously it ties in yeah

[1:45:42] Voice 4: right yeah that's true okay share sheds and free stores

[1:45:48] Voice 4: it's coast waste management association is hosting round

[1:45:51] Voice 13: table anything anything from anybody else

[1:45:54] Voice 13: on the schedule i'm just going to chime in then um round table we've got an hour and 45 minutes

[1:46:03] Voice 13: schedule seems lengthy right that's fine you can expand the opportunity from two minutes to three

[1:46:11] Voice 13: minutes or something so i'm content to do that just want to acknowledge that um first nation

[1:46:19] Voice 13: land acknowledgement.

[1:46:20] Voice 13: I think we were hoping

[1:46:23] Voice 13: for some leadership

[1:46:24] Voice 13: from Sanemo or

[1:46:27] Voice 13: otherwise to

[1:46:28] Voice 13: be there. I think that's

[1:46:30] Voice 13: where we're at on that. So let's make sure that

[1:46:33] Voice 13: we don't leave that to the last minute.

[1:46:35] Voice 13: That's important.

[1:46:37] Voice 13: There's amazing things going on

[1:46:39] Voice 13: in Sanemo.

[1:46:39] Voice 13: Oh, it's unbelievable.

[1:46:41] Voice 4: We can't get a

[1:46:42] Voice 4: meeting. They're doing a lot

[1:46:43] Voice 4: of amazing things.

[1:46:45] Voice 13: We're seeing, to some

[1:46:48] Voice 4: extent the basic person that we

[1:46:50] Voice 3: should reach out like we have contacts at a staff level but

[1:46:54] Voice 3: we understand somewhat leadership i think council member at this point because i'm not sure

[1:47:00] Voice 4: yeah there's an acting chief right now um erilyn thomas

[1:47:07] Voice 4: yeah that's correct yeah um and elder lolly is still a sort of a designated

[1:47:17] Voice 4: person and then elder well dave bodily is recently promoted to elder so he can also do

[1:47:23] Voice 4: that kind of work he was on main island actually i

[1:47:26] Voice 13: think i met him on the ferry too because he was

[1:47:28] Voice 13: coming over to gabriel the same day yeah yeah it'd be good to kind of mix it up kind of the

[1:47:33] Voice 4: gabriel

[1:47:33] Voice 13: a designate but yeah let's take their leadership on that share and so uh who is that

[1:47:42] Voice 13: director we do want to work with toby on that well i don't

[1:47:46] Voice 13: want to know the three of us

[1:47:47] Voice 3: okay so

[1:47:53] Voice 13: let's leave that in staff's hand then to seek that support okay um

[1:48:02] Voice 13: so as i'm scanning through here um the only the next place that i stopped at is on the wednesday

[1:48:12] Voice 13: with indeed setting the stage with uh brent mueller's presentation and indeed if there's

[1:48:17] Voice 13: an opportunity for some kind of a more dynamic conversation that would be interesting but

[1:48:23] Voice 13: we'll leave that with claire to sort of back out and obviously with uh brent he may have his own

[1:48:30] Voice 13: ideas and i just want to acknowledge he has been so incredibly helpful to staff and me personally

[1:48:36] Voice 13: in my work for the Islands Trust.

[1:48:40] Voice 13: He's a fantastic resource,

[1:48:41] Voice 13: and I'm so pleased that he's offered to come and join us.

[1:48:46] So let's think about that.

[1:48:49] I just want to stop at the

[1:48:51] Voice 13: community engagement delegations.

[1:48:53] Voice 13: This is such a joy to come back to how we used to do council,

[1:48:57] Voice 13: because when we go to the islands,

[1:48:59] Voice 13: the whole purpose was to engage in those islands

[1:49:02] Voice 13: and have those community exposure opportunities

[1:49:05] Voice 13: and indeed delegations that are representing interests

[1:49:09] Voice 13: from the individual trust areas that we're actually in.

[1:49:13] Voice 13: And so that's a great thing.

[1:49:17] Voice 13: So the next obvious thing is we have an hour and a half

[1:49:20] Voice 13: dedicated to delegations here and public comment.

[1:49:23] Voice 13: It seems maybe a little bit longer than normal,

[1:49:26] Voice 13: but maybe it's reflective, and thank you, Lori,

[1:49:29] Voice 13: reflective of actually how long it takes,

[1:49:31] Voice 13: because it does take a lot of time.

[1:49:32] Voice 13: But I do want to just simply acknowledge two things. I would like to, if the opportunity, if it's necessary, to prioritize local delegations over other delegations, right?

[1:49:47] Voice 13: We have to start restricting our time.

[1:49:50] Voice 13: And I'm not afraid of doing that.

[1:49:54] Voice 13: And that leads me to managing that time piece, associating delegations.

[1:50:00] Voice 13: It got out of hand last time because a 10-minute delegation turned into an hour Q&A.

[1:50:07] Voice 13: And we can't do that.

[1:50:09] Voice 13: And I can't allow that to happen further, especially when we've got a hard stop at 3 o'clock for a break.

[1:50:14] Voice 13: and it's maybe not good for others.

[1:50:18] Voice 13: Let me just finish.

[1:50:19] Voice 13: Okay, I'll come to you.

[1:50:20] Voice 13: So I am wanting to be sure in our communication to be fair, right?

[1:50:25] Voice 13: In our communication out to delegations

[1:50:27] Voice 13: is that you have whatever that time slot is,

[1:50:30] Voice 13: 10 or 15 minutes,

[1:50:31] Voice 13: and that includes questions and answers.

[1:50:33] Voice 13: And so they need,

[1:50:35] Voice 13: if they do 10 minutes of presentation in the delegation,

[1:50:37] Voice 13: then there is no time for Q&A.

[1:50:40] Voice 13: If they do seven minutes,

[1:50:42] Voice 13: then there's a couple of questions but those in-depth questions and answers we got into

[1:50:47] Voice 13: just I thought led council down a path that a number of trustees are canada

[1:50:54] Voice 3: ceo may I offer an alternative thought thank you it's a lot to burden the presenter with

[1:51:02] Voice 3: the time management of questions from trustees who may know of the presentations coming and

[1:51:08] Voice 3: has spent two weeks cooking up very good questions yeah so i'm thinking another way to get there is

[1:51:15] Voice 3: the delegation gets their 10 minutes and trustees get five thank you yeah

[1:51:22] Voice 9: so

[1:51:23] Voice 3: then you tell them that

[1:51:24] Voice 3: and then or because it's matters of clarification because you dispose of considerations later this

[1:51:31] Voice 3: is a body asking these are people asking a legislative body to consider something yes and

[1:51:37] Voice 3: And so the legislative body questions those people to go, okay, do you mean this?

[1:51:41] Voice 3: Or what's the idea here?

[1:51:43] Voice 3: So that they get it.

[1:51:46] Voice 3: It's not policy development.

[1:51:47] Voice 3: Yes.

[1:51:48] Voice 3: Right?

[1:51:49] Voice 3: So then you just pick a time and you say, trustees, we're going to have five minutes for questions.

[1:51:54] Voice 3: Or seven minutes or an hour and a half.

[1:51:56] Voice 3: It doesn't really matter from an administrative perspective.

[1:52:01] Voice 3: And then that gives you the ability to say, well, the time's up.

[1:52:05] Voice 3: the time's up and you're not burdening the the citizen um and you have more no you have

[1:52:14] Voice 3: greater control over the trustees to um organize their conversation so that i think that might be

[1:52:21] Voice 3: well we're ending

[1:52:22] Voice 13: up in the same outcome yeah she's approaching it in a different way and i

[1:52:25] Voice 13: agree completely yeah

[1:52:26] Voice 13: so then therefore what we would say formally is 10 minutes for delegation

[1:52:31] Voice 13: which has been the standard, five minutes, if required, for Q&A.

[1:52:35] Voice 13: By trustees, that's a message for the trustees.

[1:52:37] Voice 13: We'll go on to the next one.

[1:52:38] Voice 13: And if there's more, then it would be up to the individuals,

[1:52:41] Voice 13: and I think quite easily done,

[1:52:43] Voice 13: for individuals to have questions and answers offline with the presenter.

[1:52:49] Voice 3: The only risk there might be that if Trust Council gets its teeth around

[1:52:54] Voice 3: something it's super interested in, it might then vote.

[1:52:58] Voice 3: vote so we'd have to so there's a matter of management then um hold on more yeah that's fine

[1:53:07] Voice 13: that's absolutely respect that's within council's purview okay um i didn't i didn't feel feel that

[1:53:15] Voice 13: i managed that well but i also didn't feel i had the tools or discretion to not having provided

[1:53:23] Voice 13: previous notice because my thing is is to give notice to the delegation about our expectations

[1:53:27] Voice 13: So then they contain the conversation, and then we own the rest of it from them.

[1:53:35] Voice 13: That's enough questions.

[1:53:37] Voice 13: Because we've seen it at ABICC, you know, I'm sorry, we've got to cut it off now.

[1:53:41] Voice 13: And the groan in the audience is almost painful.

[1:53:45] Voice 13: It's a necessity to manage that time zone.

[1:53:48] Voice 13: David, on?

[1:53:50] Trustee Maude: All I will say, at the last Trust Council, there was one delegation where it went off the rails.

[1:54:00] Trustee Maude: I don't feel it went off the rails.

[1:54:02] Trustee Maude: I feel the Trust Council wanted to engage.

[1:54:08] Trustee Maude: And it went on way too long.

[1:54:10] Trustee Maude: But at no point did I think, Peter, you better stop this.

[1:54:15] Trustee Maude: Because sometimes, you know, things go off the rails.

[1:54:17] Trustee Maude: and he said i i think that the way the questioning went and the in the detail with the the delegate

[1:54:24] Trustee Maude: gave to come back to trust council it was a natural evolving process and i think if you as

[1:54:31] Trustee Maude: chair had tried to shut that down it would not have worked very well at all and and and yeah

[1:54:37] Trustee Maude: we need to have structure and i think that the ceo is the sort of advice of like okay let's put

[1:54:45] Trustee Maude: in a time frame if you want to go longer let's have a motion and everybody's cool with it but

[1:54:50] Trustee Maude: let's go on for another hour but i think putting a structure there is good but i also think as chair

[1:54:56] Trustee Maude: you need to be open because sometimes the conversation needs to go off the rails

[1:55:00] Voice 12: well thank you for acknowledging that that

[1:55:02] Trustee Maude: is the challenge okay so i'm satisfied with that

[1:55:09] um

[1:55:09] Voice 13: this is obviously the first blush of this we're going to short up admit shorten up administrative

[1:55:13] Voice 13: services we're going to add a section in for strategic planning maybe that's an hour somewhere

[1:55:20] Voice 13: two okay well that's a lot so all of a sudden we've taken a light agenda to a more fulsome

[1:55:26] Voice 13: agenda so that's the necessary yeah absolutely um closed meeting um nothing on the horizon

[1:55:36] Voice 13: there's nothing on the horizon and then disposition of delegations that's an interesting

[1:55:41] Voice 13: thing right and I agree with it being on the next day because it gives an opportunity for people to

[1:55:45] Voice 13: think about what they've heard but it's obviously a second opportunity to expand that five-minute

[1:55:52] Voice 13: Q&A into a debate about the merits of supporting or not supporting some initiative that's been

[1:55:59] Voice 13: brought to us so we just have to be conscious of that and there we have an hour allocated and that

[1:56:05] Voice 13: seems reasonable so I'm just turning my mind to being sure that we understand that's what we're

[1:56:09] Voice 13: going? Well, if I might, Mr. Chair, the

[1:56:13] Voice 3: disposition of delegations, if it's a thought piece, I

[1:56:17] Voice 3: recommend is a request for further information. Maybe it's not from the staff, but it's from

[1:56:25] Voice 3: somewhere. I think it should be from the staff, as opposed to making decisions or policy

[1:56:34] Voice 3: see developments with 24 hours notice um it leads to a fairly you know it's always the right of

[1:56:42] Voice 3: trust council to do as it wishes but it leads to long fuels and leads to sitting with the minister

[1:56:50] Voice 3: talking about something that um we need to be prepared for so i don't know how to uh

[1:56:59] Voice 4: totally agree

[1:57:00] Voice 3: that's part of the structured decision making conversation that's a companion

[1:57:05] Voice 3: any into the government's report they're putting their minds to this um you i had a little report

[1:57:11] Voice 3: that you've now seen now a couple of times because you're sitting on the government's report

[1:57:17] Voice 3: so anyway thanks for the two

[1:57:20] Voice 13: minutes there so you've provided me the opportunity to talk about

[1:57:25] Voice 13: that very piece that i've seen it and perhaps the vice chair has seen it and it's been lightly

[1:57:30] Voice 13: kind of circulated some committees is that structured decision making case that's significant

[1:57:35] advocate

[1:57:35] Voice 13: at council and at ltcs and at this table and indeed i think we need to and become aware of

[1:57:43] Voice 13: that as a council so when we're going into that delegation process that structured decision making

[1:57:48] Voice 13: element here is well here's a great idea let's get staff advice and that'll come back to you

[1:57:53] Voice 13: and then you can make a decision about whatever that great idea was that's structured decision

[1:57:58] Voice 13: decision-making. So how do we message that in a way that helps all of us collaborate together

[1:58:07] Voice 13: to have better outcomes?

[1:58:10] Voice 3: There's a lot of different ways. You could say, put that on

[1:58:12] Voice 3: the agenda and let's have a discussion about it. That's one. The governance committee is seeing

[1:58:17] Voice 3: that in parallel with their process. So that might be a more nurtured way to start having

[1:58:22] Voice 3: that conversation. Instead of just plopping on the agenda and what are we going to do,

[1:58:27] Voice 3: The governance committee says, hey, as we're doing corporate planning, which is the framework of how we're going to make decisions, how are we going to make those decisions?

[1:58:38] Voice 3: And this trust council, they didn't, they chose to not have the session during our orientation sessions around structure.

[1:58:46] Voice 3: you know it just what we moved on and we talked about the budget so we missed some orientation

[1:58:57] Voice 3: presentations in december that went into some of the good governance pieces compared to the

[1:59:03] Voice 3: last trust council where we spent more time in orientation around those things um

[1:59:11] Voice 4: sorry i don't know if that would have been helpful until we see an example of how it unrolls

[1:59:18] Voice 4: in a way that is really challenging to implement later on.

[1:59:22] Voice 4: So I think it actually was helpful that we didn't have that orientation

[1:59:25] Voice 4: because now we have an example of this is what happens

[1:59:29] Voice 4: when we make these decisions on the fly with no background and no analysis.

[1:59:34] Voice 4: Do you have a case for it?

[1:59:35] Voice 3: I've got a case study.

[1:59:38] Voice 3: So there's a couple of ways to, I'm glad the conversation is starting

[1:59:43] and it's part of the strategic planning discussion.

[1:59:45] We can start to go, okay, how do we make decisions here?

[1:59:49] And which committee says what and when?

[1:59:52] Voice 3: And how are they triaging the issue before spending $200,000?

[2:00:00] Voice 3: um well we can go on i can go on and on but um i think there's probably some it's a good topic

[2:00:07] Voice 3: for the islands trust in particular given its challenging structure to have really so i do

[2:00:17] Voice 13: sort of think so i think that again this is a topic that needs to slide into this

[2:00:22] Voice 13: conversation we're going to have later um and there's a number of elements that toby's identified

[2:00:27] Voice 13: i do want to set council up for success i think this is all about setting council up for success

[2:00:35] Voice 13: And that we want to be able to provide an opportunity

[2:00:43] Voice 12: for council to make those best decisions.

[2:00:46] Voice 12: So let's just think about that

[2:00:47] Voice 13: in respect of this quarterly meeting coming up.

[2:00:50] Voice 13: We get to publicizing the agenda and stuff.

[2:00:54] Voice 13: And you're going to get some

[2:00:55] Voice 3: great ideas from your person who's delivering your chair training around decision making at a legislative body.

[2:01:05] Voice 3: She's an

[2:01:05] Voice 13: expert on that.

[2:01:07] Voice 13: Thanks for reminding me of that.

[2:01:08] Voice 13: Because we're still in that, you know,

[2:01:09] Voice 13: although I might sort of think we're forming, storming, and norming,

[2:01:13] Voice 13: and we're moving through this process, we're still in this formative stage.

[2:01:16] Voice 13: And this session coming up that you just mentioned is significant in that

[2:01:20] Voice 13: and getting the leadership around just sort of understanding the process

[2:01:25] Voice 13: more than anything else and coming to some common understanding.

[2:01:28] Voice 5: So

[2:01:28] Voice 13: there's some great opportunities here.

[2:01:30] Voice 13: So I don't have anything further to say.

[2:01:32] Voice 13: There's no new business at this time.

[2:01:33] Voice 13: That may change between now and when it is.

[2:01:37] Voice 13: Keep that spot open.

[2:01:38] Voice 13: Keep that spot open.

[2:01:39] Voice 13: Yeah.

[2:01:40] Voice 13: And

[2:01:41] Voice 4: I think the

[2:01:42] Voice 13: trustee updates piece went well last time.

[2:01:45] Voice 13: I was quite stern about saying, if you don't get it in writing,

[2:01:49] Voice 13: just kind of move on.

[2:01:50] Voice 13: And for the most part, we did that.

[2:01:51] Voice 13: And I'll continue that.

[2:01:55] Voice 13: And strategic plan amendments,

[2:01:57] Voice 13: you got at the very end of the day there, a new business.

[2:02:00] Voice 13: So did you have anything other than the strategic,

[2:02:03] Voice 13: then we're going to have a conversation later today no okay

[2:02:07] Voice 13: so any other thoughts on this

[2:02:09] Voice 13: three-day schedule very first

[2:02:11] Voice 4: question just just a thought um if we wanted to maybe tie together

[2:02:17] Voice 4: over three days the questions we need to consider to frame the strategic planning process there

[2:02:27] Voice 4: might be opportunity with the trustee round table because there's a lot of time if we did a first

[2:02:32] Voice 4: first roundtable, you know, how are things going on your island? And then,

[2:02:35] Voice 4: I'm trying not to use that language, but what if there was a focused question that could identify and surface some priorities? And so I could do a second round. So, and that question could be put out ahead of time so that trustees could be thinking larger than just our LTCs, how does the work that, how does our strategic planning work affect my work on the LTC?

[2:03:00] Voice 4: see and then outwards again so that if you kind of have people thinking about it and surfacing

[2:03:06] Voice 4: some priorities in the first day and then the second day we get into a two two hour workshop

[2:03:13] Voice 4: or whatever on strategic planning and then you get into plan amendments on the last day we kind of

[2:03:19] Voice 4: have a we're tying things together like i don't know that might be there is a lot of time for

[2:03:27] Voice 4: that round table but i sometimes think that asking a focused question because other than what's going

[2:03:33] Voice 4: on in your island right now it's just an idea um

[2:03:39] Voice 13: so i'll just say in response to that that's

[2:03:42] Voice 13: a great idea except there is not a lot of time and because if we give two minutes to every trustee

[2:03:48] Voice 13: that's an hour and if we give them two opportunities to speak that's two hours and so if there was

[2:03:54] Voice 13: was focused to it i think we could achieve that because i don't disagree with the idea

[2:03:59] Voice 13: well

[2:03:59] Voice 4: maybe not an entire round table we could break out into six different tables and everyone

[2:04:05] Voice 4: sort of you know these are these are the themes that we're hearing a little yeah i know it does

[2:04:12] Voice 4: take time well

[2:04:13] Voice 13: let's think about when

[2:04:14] Voice 4: trustees have been asking for more time to have these

[2:04:16] Voice 4: conversations and

[2:04:18] Voice 3: that could be the session during the

[2:04:20] Voice 4: session

[2:04:23] Voice 3: during for

[2:04:24] Voice 4: sure during

[2:04:25] Voice 3: where during

[2:04:27] Voice 4: this well

[2:04:27] Voice 3: because i'm hearing that we'd have that session and then a subsequent session on

[2:04:32] Voice 3: the wednesday but um what vice chair elliott's talking about having done this before is that's a

[2:04:37] Voice 3: really powerful discussion oh

[2:04:39] Voice 13: i see so separating the round table to be what's going on and they

[2:04:43] Voice 13: have a second session is that what i mean that's what you're suggesting um okay or

[2:04:48] Voice 4: use the round

[2:04:49] Voice 4: table to

[2:04:49] Voice 3: start the conversation

[2:04:51] Voice 4: the conversation then

[2:04:52] Voice 3: you go into the whatever conversation is

[2:04:55] Voice 3: going to happen well let's maybe mark that on there as two bullets what's

[2:05:00] Voice 13: happening in the

[2:05:01] Voice 13: trust area and uh ltc priorities and

[2:05:04] Voice 12: then we can evolve that discussion david mark

[2:05:09] Trustee Maude: Just bearing in mind that we have a captive audience, we have two evenings that are open.

[2:05:17] Trustee Maude: If this is something that Trust Council wants to do, and we need to broaden up some time,

[2:05:24] Trustee Maude: is there potential to do an evening session?

[2:05:26] Trustee Maude: And if the potential was there, if we didn't know, maybe we'd just pull the trustees saying,

[2:05:31] Trustee Maude: look, do you want to do a two-hour session Wednesday night?

[2:05:35] Trustee Maude: Because I think they wouldn't want to do it.

[2:05:38] Trustee Maude: because we all come full participation no

[2:05:40] Voice 4: it's unfair it's it's not really democratic

[2:05:45] Voice 4: like an elective session where people get to state do strategic planning it's going to affect

[2:05:50] Voice 4: everybody no

[2:05:51] Trustee Maude: but what i'm saying what i'm saying is prior to scheduling it just ask would people

[2:05:56] Trustee Maude: be comfortable doing it two hours wednesday evening because we've always done an evening

[2:05:59] Trustee Maude: session every late the recent years and this time we haven't really got anything they've been very

[2:06:04] Trustee Maude: very

[2:06:04] Voice 13: casual, and this is

[2:06:05] Trustee Maude: more formal.

[2:06:06] Trustee Maude: Yeah,

[2:06:07] Voice 3: so

[2:06:10] Voice 3: we're getting out of sequence.

[2:06:13] Voice 3: We have to have a real conversation

[2:06:15] Voice 3: on strategic planning. I don't know what you

[2:06:17] Voice 3: want, and I don't know what the

[2:06:19] Voice 3: governance committee wants, and I

[2:06:21] Voice 3: don't think just having, let's have a big conversation

[2:06:23] Voice 3: on strategic planning,

[2:06:25] Voice 3: and let's have three hours,

[2:06:27] Voice 12: and we're

[2:06:28] Voice 3: just going to walk in with our

[2:06:29] Voice 3: ideas, is the way for

[2:06:31] Voice 3: 26 people to come to a

[2:06:32] Voice 3: strategic, you know, it has to be some

[2:06:34] Voice 3: sequence and thinking totally do you agree that identifying priorities let's get to that later

[2:06:42] Voice 3: on today in our conversation which i'm hoping we actually because we want time there that we get to

[2:06:47] Voice 3: that invest that time and

[2:06:57] Voice 12: we're trying to actually fill this schedule okay

[2:07:01] Voice 3: like so we have to fill

[2:07:02] Voice 3: this first before we do let's do like additional evening sessions no

[2:07:08] Voice 13: i think this is the first

[2:07:10] Voice 13: flush on this and this is now filling out i i don't know that i want to do more because it

[2:07:15] Voice 13: makes for super long days we want to provide that one-on-one trustee sitting around let's

[2:07:25] Voice 13: pause that thought and continue do you mean to say anything more about the three day schedule

[2:07:29] Voice 13: no no that's good okay so let's uh move on watching the time uh uh march quarterly trust

[2:07:38] Voice 13: council draft minutes is the next thing anybody see anything really erroneous there then if i

[2:07:45] Voice 13: might and exercise some of some ability to advance something because we want to try and make the

[2:07:52] Voice 13: future agendas a little lighter can i say that uh executive committee um advanced the march quarterly

[2:07:59] Voice 13: trust council draft minutes to council as presented most general consent to me okay yep thank you

[2:08:08] Voice 13: all right so that's done then there's one thing off of our council list two things so now at

[2:08:16] Voice 13: 7.13 abicc review and discussion so uh perhaps there's an opportunity just for a brief synopsis

[2:08:25] Voice 13: and i do think that maybe needs to be some reporting out not extensive reporting out

[2:08:31] Voice 13: from those of us that attended to council uh in a written format i think um let's have that and

[2:08:39] Voice 13: And then if we need to talk more about Mewis Session Reconciliation and Trust Gump and San Juan County, we kind of discussed that already.

[2:08:47] Voice 13: But if that's all right, maybe I'll just start off.

[2:08:50] Voice 13: Toby, ABSCC, do you have anything, remarks from that experience?

[2:08:54] Voice 4: It was hugely valuable.

[2:08:56] Voice 4: I really, I didn't quite understand the value of getting together with other coastal community leaders, but I really see that that was a positive thing.

[2:09:06] Voice 4: um it's avicc is trying to create its own identity and sort of not leaving ubcm family at all but

[2:09:16] Voice 4: getting sort of their own uh their own identity i guess for lack of better word um i attended the

[2:09:26] Voice 4: climate change workshops that was really good and again the brett muller session was was really

[2:09:32] Voice 4: really wonderful um just in regard to that i had a thought that there was you know two first

[2:09:40] Voice 4: nations leaders there one is a regional director and i can't remember who it was but i wonder if

[2:09:48] Voice 4: a potential companion element could be a discussion on the different relations

[2:09:56] Voice 4: responsibilities with regard to treaty nations with treaty rights or treaty negotiations and

[2:10:06] Voice 4: territorial and inherent rights and sort of constitution section 35 constitutional rights

[2:10:11] Voice 4: we is there a potential for that so rather than having an indigenous leader speak generally about

[2:10:19] Voice 4: relationship building with the first nations the focus could be here's the difference in

[2:10:26] Voice 4: and engaging with a nation that has treaty rights

[2:10:30] Voice 4: or they're working on this

[2:10:31] Voice 4: and then territorial and traditional rights

[2:10:35] Voice 4: and section 35 rights,

[2:10:37] Voice 4: because those are gonna have very,

[2:10:39] Voice 4: and that could be a way of exploring

[2:10:42] Voice 4: some of the complexities that come with this area.

[2:10:51] Voice 12: I understand.

[2:10:52] Voice 12: I think we had a session about that

[2:10:54] Voice 12: a month before we also counseled it.

[2:10:58] Voice 11: Maybe then we want another provincial staff person

[2:11:00] Voice 11: to come and speak to that.

[2:11:01] Voice 11: it may be hard to have an Indigenous leader you know it's not so hard to put the burden on

[2:11:05] Voice 11: Indigenous people to defend and explain their own rights sometimes um but it may be that someone

[2:11:10] Voice 11: from Mer could come and speak to treaty like you could think about you know we could also talk to

[2:11:15] Voice 11: Brent he may have given other presentations with other colleagues at night or maybe

[2:11:20] Voice 3: that can be

[2:11:20] Voice 3: tied into the session expanded too much but do you want to engage in this uh

[2:11:28] Voice 13: let me think here now

[2:11:30] Voice 13: So this is a BFCC review. So I think maybe we should focus on today's business and that's a topic for discussion

[2:11:36] Voice 13: But I don't know that right we're advancing in anything

[2:11:40] Voice 13: You want to have two hours in our strategic planning set?

[2:11:45] Voice 13: Okay, because I have to have some

[2:11:48] Voice 13: Contribute at some point

[2:11:49] Voice 3: So you

[2:11:51] Voice 3: want to do you

[2:11:51] Voice 3: want to provide a quick?

[2:11:54] Voice 3: That distinction which is material to the nation's is how they're managing their

[2:12:00] Voice 3: their relationships with many it's a lot for so we'd have to put that through a number of

[2:12:08] Voice 3: different nations that we're engaging with and our basic and like in many cases it's our basic

[2:12:14] Voice 3: engagement that needs to be developed all the way to another nation that has particular interests

[2:12:21] Voice 3: and they're not filling us in on the spectrum of so i'm just wondering there's value in being

[2:12:29] Voice 3: aware of that I think your consideration turns on the idea that we would our communications

[2:12:36] Voice 3: to a nation to a nation's different status within those various types of rights windows

[2:12:43] Voice 3: which we

[2:12:45] Voice 3: don't have at this point given so I think we could have that conversation more

[2:12:53] Voice 3: okay here to to think that one through or maybe the learning group could you know that's you know

[2:12:57] Voice 3: that's where they can land that no should we put energy into that vis-a-vis some of the other

[2:13:06] Voice 3: issues that we're looking for so i was more looking for

[2:13:09] Voice 4: a roadmap for understanding it's

[2:13:11] Voice 4: really hard to have hard edges on here is what you need to do because every treaty is different

[2:13:17] Voice 4: every nation has different priorities and

[2:13:20] Voice 4: expectations so not at all

[2:13:21] Voice 4: looking to to how they

[2:13:23] Voice 4: but there's there's some pretty broad buckets that you can talk about without going into the

[2:13:32] Voice 4: particulars I think and in regards to just a roadmap to help people understand what are some

[2:13:38] Voice 4: of the distinctions what are some things to consider as you're like just the right questions

[2:13:43] Voice 4: to start asking before you start engaging and maybe that is a trustee learning group piece

[2:13:51] Voice 4: uh but it's it kind of it does have to do with jurisdictional issues so that's why i wondered

[2:13:58] Voice 4: if that would be for trust council yeah it's it's tricky did

[2:14:09] Voice 12: we not have a senior treaty

[2:14:10] Voice 13: negotiator come to council yeah because indeed that i know i've participated in some of those

[2:14:19] Voice 13: conversations and often they end up being hammered right because it's being sought out by somebody

[2:14:28] Voice 13: else but there's definitely room for this conversation so maybe that needs to come up

[2:14:32] Voice 13: on a future chat um so david maude you're at abscc any remarks i

[2:14:41] Trustee Maude: thought that i think

[2:14:45] Trustee Maude: that it was very valuable three days you know the the previous comment that i did make is that

[2:14:53] Trustee Maude: i thought it was unfortunate that they were very very rigid in cutting off conversations

[2:14:59] Trustee Maude: they allocated time and they said and for a time management thing they did excellent yeah but there

[2:15:05] Trustee Maude: were some times where you could feel that you needed 10 more minutes and

[2:15:08] Trustee Maude: it was shut off and

[2:15:10] Trustee Maude: so that's that's what i admire about the trust we don't tend to do that i think that's really cool

[2:15:16] Trustee Maude: But the one thing I will say from an Island Trust perspective, a lot of the motions and

[2:15:21] Trustee Maude: a lot of the discussion, a lot of that did not acknowledge the trust.

[2:15:24] Trustee Maude: They talked about regional districts and municipalities and the trust being an active participant

[2:15:31] Trustee Maude: within the organization, there maybe needs to be some feedback given back to the leadership

[2:15:37] Trustee Maude: saying you know us too it is because we just we were there we were but we weren't oftentimes

[2:15:46] Trustee Maude: acknowledged for our presence even though we weren't equal partner in the in the what was

[2:15:53] going

[2:15:53] Trustee Maude: on so that was my only thing i just i thought it was time well spent um i appreciate

[2:15:59] Trustee Maude: laurie taking the time to get me set up for that because i was pressed on the last day to make it

[2:16:05] Trustee Maude: happen and it just it's i i highly recommend everybody going again and again and again and

[2:16:10] Trustee Maude: again um and i i think it sort of this also ties to the recent um non-meeting on gabriola

[2:16:21] Trustee Maude: is sometimes i think we need to be highlighted to the things that we really should be attending

[2:16:26] Trustee Maude: because we because we get inundated with emails saying come to this go to this blah blah blah

[2:16:32] Trustee Maude: and a lot of it you just sort of glaze over like gabriel i know i glazed over and then when like

[2:16:38] Trustee Maude: the days before gabriel that were happening people were going why aren't you going and then we got

[2:16:44] Trustee Maude: all the feedback it was like crap why didn't i go and i just it was not on my radar so i don't know

[2:16:51] Trustee Maude: if there's some way within our organization that we sort of have this little like red green yellow

[2:16:58] Trustee Maude: type sort of designation going these are the cool ones you really should be going

[2:17:02] Trustee Maude: to and make the time if you can because I think there's a lot of value in some

[2:17:08] Trustee Maude: of the stuff that you know is that we need sometimes we need to make the extra

[2:17:13] Trustee Maude: effort to attend. Tim

[2:17:17] Voice 13: I don't think you've attended I certainly have

[2:17:24] Voice 13: attended I've attended ABSUC since I've been an executive and I'm glad to

[2:17:30] Voice 13: to hear the acknowledgement of the importance of it.

[2:17:33] Voice 13: Because indeed, I said, you've heard me say this,

[2:17:36] Voice 13: that's our family and that's our support structure.

[2:17:39] Voice 13: And although they don't necessarily acknowledge us

[2:17:41] Voice 13: in some of the stuff, it's our communication

[2:17:46] Voice 13: and networking with those people that establish us

[2:17:48] Voice 13: as an important organization,

[2:17:50] Voice 13: because we have always had support

[2:17:51] Voice 13: for all of the motions we've ever brought forward.

[2:17:54] Voice 13: And that's how that works in the provincial network

[2:17:56] Voice 13: is the

[2:17:57] Voice 13: ABSCC isn't creating their own place in the universe.

[2:18:00] Voice 13: They have a place, an area association.

[2:18:03] Voice 13: It exists across the province, different ones.

[2:18:05] Voice 13: And they are our voice at UBCM at the end of the day.

[2:18:10] Voice 13: And it's really important.

[2:18:11] Voice 13: And we have often, Claire will know, we're often going,

[2:18:15] Voice 13: could you just say Island's Trust from time to time?

[2:18:18] Voice 13: And it just requires a constant reminder.

[2:18:20] Voice 13: And indeed requires us to be there.

[2:18:22] Voice 13: I got to say, I wasn't able to attend on Friday evening

[2:18:25] Voice 13: because i had previous commitments but thank you i think it was toby that said chair luck i'm not

[2:18:30] Voice 13: here you'd like to be here or something like that and i got to tell you you know all those mayors

[2:18:34] Voice 13: and chairs they said we're sorry they saw me later they said well peter nice to see you we're sorry

[2:18:38] Voice 13: you couldn't be here last night or yesterday and so we are conscious that of course each one of

[2:18:44] Voice 13: those individuals is a counselor in a municipality or regional district and their focus is council

[2:18:49] Voice 13: original district so it's just we have to continue to remind them yeah but we're there i mean you get

[2:18:54] Voice 13: we have that support from them and it's fantastic um i'll just note on the sessions the two of the

[2:19:00] Voice 13: sessions that i went to was the climate leadership one it's important that collaboration and working

[2:19:05] Voice 13: with others and then the other one was the food security with in fact you were sitting in that

[2:19:10] Voice 13: audience that was fantastic to see the amazing work that the college and valley regional district

[2:19:14] Voice 13: is doing with its uh community groups to support food shelter for all it's fantastic and so there

[2:19:23] Voice 13: there was stuff there so i would maybe

[2:19:25] Voice 13: suggest a few words paragraph each on your experience

[2:19:29] Voice 13: at abicc and i'm going to say if you follow that through me um consolidate it maybe i'll get

[2:19:35] Voice 13: somebody like lloyd to have a quick look at it and make sure it's grammatically appropriate stuff

[2:19:38] Voice 13: and then we'll just fire that out as a information to um trustees um and i think you some of you

[2:19:47] Voice 13: attended the housing one yeah

[2:19:48] Voice 4: and i was going to ask if you want reports back from that because

[2:19:51] Voice 4: it's just been such a scramble but

[2:19:53] Voice 13: i have

[2:19:54] Voice 4: lots of notes

[2:19:55] Voice 13: keep it simple i know you keep amazing notes

[2:19:57] Voice 13: okay so the next item and i think we've discussed it is the brent buehler uh trust council

[2:20:04] Voice 13: reconciliation session i think we've supported that if you'd like anything you want to share

[2:20:08] Voice 13: further with that you'll develop that i'll develop it

[2:20:11] Voice 13: with my colleagues thank you really grateful

[2:20:15] Voice 13: for brent uh joining us he's been instrumental in the system over the years so the next item

[2:20:22] Voice 13: with san juan county and i think we sort of touched on that already and i think we maybe

[2:20:26] Voice 13: by general consent decided that september would be a better window of opportunity for that so i'll

[2:20:31] Voice 13: just move on from that thank you so vice chair maude you brought morning regulations i think

[2:20:37] Voice 13: we pushed that off to september but we do need to create some direction and and i think we also

[2:20:43] Voice 13: pushed that off to the strategic planning system talking about projects so i'll leave that to you

[2:20:49] Voice 13: to raise that again when we get to that i'll try to make a note of it but i'll try and raise that

[2:20:53] Voice 13: again and so at 11 25 we're doing pretty well um i'm going to keep moving through executive

[2:21:01] Voice 13: committee projects now and at 8.1 number one is the annual protocol meeting so you raised that in

[2:21:08] Voice 13: your uh report um honestly maybe we need to do this electronically if we can't figure out a new

[2:21:17] Voice 13: in person and indeed the time and everything is you said in your email it would be a long tiring

[2:21:24] Voice 13: day um i would prefer to meet in person maybe i just go over to bowen and go amen how's it all

[2:21:31] Voice 13: going um to have that physical connection maybe you and i might just do that but maybe the meeting

[2:21:37] Voice 13: needs to happen electronically that's what i'm just talking

[2:21:39] Voice 3: about so then for this it would be

[2:21:44] Voice 3: either exactly that how do we want to achieve this initially yeah um it's either we pick you

[2:21:50] guys sit and look at your calendars and you come up with a couple of dates and then i go back to

[2:21:58] bowen um and or so that would just be the whole live thing like you know full

[2:22:05] Voice 3: live meeting a lot

[2:22:08] Voice 3: of it's getting to know each other it's not like there's i don't want history to prove me wrong

[2:22:14] Voice 3: but there isn't like a significant issue that we have to overcome right this second it's you know

[2:22:19] Voice 3: two new councils right so you could do that by it's not going to be preferred but you can do that

[2:22:26] Voice 3: just like you say you and i could go over you mean claire or you mean maybe one other um trustee and

[2:22:37] then we can bring the other trustees in for the album

[2:22:41] Voice 3: soon so the council with two or three people

[2:22:45] Voice 3: go over but we don't stress that everyone has to be there that's a good theory

[2:22:49] Voice 13: i sort of tend to

[2:22:50] Voice 13: think and that's how we've done it in the past because i go to the nine mile jump i walk on the

[2:22:54] Voice 13: ferry we do the little jog over to bowen relatively easy for me maybe relatively easy for trustee

[2:23:01] Voice 13: elliott more difficult for the others but maybe and you know sometimes it's convenient for yourself

[2:23:06] Voice 13: to travel i'm sure so maybe we could do a hybrid thing let's make it less stressful does that work

[2:23:12] Voice 13: for you david tim what do you think yeah

[2:23:18] Voice 8: i just wanted to voice support for the hybrid uh option

[2:23:21] Voice 8: um i'd love to come in person but uh you know sometimes that's difficult to arrange and

[2:23:29] Voice 8: and you know being mindful of the fact we don't want to wait forever to to have this initial

[2:23:34] Voice 8: meeting with them you know let's let's consider that i think it gives us more flexibility

[2:23:40] Voice 13: right so that's great so yeah i have heard from counselors that it would be good for us to have

[2:23:45] Voice 13: that meeting so let's conclude that you want to know dates from us so yeah because i think we're

[2:23:51] Voice 3: now moving past the 15th no matter what it is absolutely right so that's not happening so can

[2:23:57] Voice 3: you well let's not use our time here no lori and i will sound you out in the next two days

[2:24:05] Voice 3: and with two ways to do it either pay what give us three dates and see if

[2:24:10] Voice 3: anything stacks up and I talked to Liam or we'll come up with three dates and

[2:24:18] Voice 13: you'll see what so I've been Lori tell me if I'm right or wrong here but I put

[2:24:27] Voice 13: everything on my Island Trust calendar and that's not relevant to Trust

[2:24:34] Voice 13: council work but indicates to lori that i'm occupied there's something and sometimes it's

[2:24:39] Voice 13: a bit cryptic but i put it on the calendar to say i'm in victoria on whatever it might be my aunt's

[2:24:45] Voice 13: 90th birthday but i have that commitment and so that gives the flexibility for lori when she's

[2:24:50] Voice 13: trying to do these things to go oh well david's got some cryptic thing going on on thursday

[2:24:55] Voice 13: can't do it then but if that works for you i think lori i think that helps you doesn't it

[2:25:01] Voice 13: yeah so um

[2:25:04] Voice 4: i didn't know that option was available don't

[2:25:06] Voice 13: put all the detail on there because it's

[2:25:08] Voice 13: never reliable but but certainly if you're occupied or something certainly my fire department

[2:25:13] Voice 13: work it's on the calendar because i just can't prepare to see it

[2:25:16] Voice 4: populated lori i

[2:25:19] Trustee Maude: just i just

[2:25:20] Trustee Maude: didn't recognize the staff had access to our calendar but yes so i have been doing that

[2:25:25] Trustee Maude: just because that's that's my default calendar yeah so

[2:25:29] Trustee Maude: so i put all my personal stuff in there

[2:25:31] Trustee Maude: to make sure i don't get the vote yeah so you want

[2:25:34] Voice 13: to be careful about it okay so does that help ceo

[2:25:39] Voice 13: yes and so i would say figure out a date and my calendar is i make every effort to keep it

[2:25:44] Voice 13: up to date um all right so the next item then trust programs committee advocacy for provincial

[2:25:53] Voice 13: funding briefing that's got to be the shortest briefing i've ever seen in my life for such a

[2:25:59] Voice 13: big topic but

[2:26:00] Voice 13: i'm just going to say we've got the marching orders from council we need to

[2:26:05] Voice 13: pull together strategy and maybe that's in our conversation later today

[2:26:09] Voice 13: yeah okay so i'm seeing acknowledgement so should we pause that one and come back to it

[2:26:13] Voice 13: well it's not paused

[2:26:18] Voice 3: mr chair they've asked you you're acknowledging receipt of this yes

[2:26:23] Voice 3: yeah and so it doesn't make it any more real than it is already it's very real yeah yeah yeah no and

[2:26:30] Voice 3: i'm excited about

[2:26:31] Voice 13: that and love the encouragement moment i just want to say actually because i don't

[2:26:36] Voice 13: know that we've acknowledged that formally and not to do that at council is that we received

[2:26:39] Voice 13: the funding from the province to

[2:26:42] Voice 13: do first nations work protocol agreements and reconciliation

[2:26:45] Voice 13: and that is hugely significant and i think that many people that we've worked with over the years

[2:26:51] Voice 13: have been instrumental in facilitating that.

[2:26:54] Voice 13: And we, as the CEO of Hotspot, thank you for our work together

[2:26:58] Voice 13: and getting the ministry staff to understand that we've got a real need.

[2:27:03] Voice 13: And we met with Mer as well in the past to reflect that.

[2:27:08] Voice 13: And so we've seen that come to pass.

[2:27:10] Voice 13: So it does take time.

[2:27:11] Voice 13: But now we need to develop the next conversation

[2:27:13] Voice 13: about our legislative responsibilities,

[2:27:18] Voice 13: that we need to look at the provincial gap, maybe I'll call it, that the taxpayers of

[2:27:27] Voice 13: the Island Trust Area are footing the bill for provincial interests.

[2:27:32] Voice 13: So that's, I'm going to say that in a conversation later.

[2:27:36] Voice 13: Does that help on capital?

[2:27:38] Trustee Maude: And I would just tag into that very discussion, you know, the recent grants that the province

[2:27:44] Trustee Maude: has given out to cities in this palace across the province with like the grassroots large part upon

[2:27:50] Trustee Maude: growth and the island's trust area has seen more growth than almost any place else in the province

[2:27:56] Trustee Maude: and we have nothing it's so you know it is the the it's like other discussions you know

[2:28:03] Trustee Maude: all the other kids are getting cool stuff and we get we keep getting left out maybe just because

[2:28:10] Trustee Maude: they don't recognize i don't know it isn't because we're the same as say sorry you know they have

[2:28:16] Trustee Maude: growth issues they they get 84 million dollars because

[2:28:19] Voice 4: we don't have a growth management

[2:28:21] Voice 4: strategy and that's because everybody reacts against the word growth we don't want to grow

[2:28:26] Voice 4: but we are growing and everybody is going to continue moving to bc and retiring here so if

[2:28:31] Voice 4: we don't have growth management strategies we're not going to

[2:28:34] Trustee Maude: see the problems look at things

[2:28:36] Trustee Maude: No, but it probably simply looks at things like my island, 37.5% population increase in census.

[2:28:43] Trustee Maude: Yeah, for same-month leaders, yeah.

[2:28:45] Trustee Maude: It's like that makes pressure on the trust.

[2:28:49] Voice 4: Lack of strategic planning puts us in a very bad position to receive money.

[2:28:54] Voice 4: Let's just put it that way.

[2:28:57] Voice 12: I

[2:28:57] Voice 4: don't know that it's a lack of strategic planning.

[2:28:59] Trustee Maude: It's a matter of focusing on the card.

[2:29:01] Trustee Maude: And Julia very, very welcomes any money without any problems whatsoever.

[2:29:05] Voice 4: Yes, I'm on Julia's side on this one.

[2:29:07] Voice 4: she

[2:29:08] Trustee Maude: doesn't need a

[2:29:08] Voice 13: plan she just needs to check yeah and

[2:29:11] Voice 13: so um obviously we don't have the

[2:29:14] Voice 13: opportunity for this in-depth conversation but i just feel necessary to say it um growth

[2:29:20] Voice 13: management strategy versus the policy statement all that needs to come together

[2:29:26] Voice 13: with within our vision of the honest trust as peter grove said is black

[2:29:35] Voice 13: Thank you, Peter Grove, for your input and best.

[2:29:39] Voice 13: Shall we keep going?

[2:29:41] Voice 13: The next item on our agenda is, well, this is an information piece.

[2:29:46] Voice 13: And is Julia Mob still on the line?

[2:29:49] Voice 13: She is.

[2:29:53] Voice 13: My camera's a

[2:29:54] Voice 1: bit slow to turn on today.

[2:29:55] Voice 1: I'm not sure why, but I'm here.

[2:29:57] Voice 13: Your hand is slow.

[2:30:00] Voice 13: so administrative services section we have a a nice briefing here um about the 6.75 increase

[2:30:06] Voice 13: do you want to say any more about that director i think

[2:30:11] Voice 1: all the information that's needed is in

[2:30:12] Voice 1: the report so we knew that we would be getting a union staff increase that probably would differ

[2:30:18] Voice 1: to what we had in the budget estimate um which it did the impact is not significant to our budget so

[2:30:24] Voice 1: i have no concerns this is primarily just to update executive committee and also financial

[2:30:29] Voice 1: planning committee of that slight difference that we had to budgeting versus what's come in for

[2:30:34] Voice 1: actuals okay

[2:30:36] Voice 13: thank you any questions from the vice chairs jim you're on the line there you're okay

[2:30:43] Voice 13: so i do have a question because indeed i read this quite carefully and indeed we are able to

[2:30:51] Voice 13: potentially compensate for the increase this year this fiscal because of rotation through staff and

[2:30:58] Voice 13: of things. But as Alison Marsh used to say, is this is the bomb in the attic, that next fiscal,

[2:31:05] Voice 13: we are going to have to adjust for this. Is that true or not?

[2:31:12] Voice 1: So we will see the impact of this in

[2:31:15] Voice 1: next year's budget. You know, of course, the current year approved budget had an impact of 6.125%.

[2:31:21] Voice 1: So that small difference is going to be an increase in next year's increase, if you will.

[2:31:27] Voice 1: And then on top of that, we will also have the actual increase for next year.

[2:31:32] Voice 1: So you're right, the impact of this will be felt in next year's budget.

[2:31:36] Voice 1: Right.

[2:31:37] Voice 13: Because indeed, if we do good work, we always do good work, we may be fully staffed and fully resourced.

[2:31:44] Voice 13: And so there's not going to be any slack in our future budget, I would like to think.

[2:31:47] Voice 13: I'm sure that you share that hope.

[2:31:50] Voice 1: and we do budget with the assumption that we'll have um full staffing and then we we have a small

[2:31:55] Voice 1: buffer to account for for turnover but yeah we'll fill it next year okay

[2:32:01] Voice 13: so we'll receive that for

[2:32:02] Voice 13: information then unless there's any further discussion and so thank you very much for that

[2:32:07] Voice 13: so the next decision item here is a request for ec sponsorship of the application fee from

[2:32:13] Voice 13: from Hornby Island.

[2:32:15] Voice 13: And so I'll look to the chair of Hornby Island

[2:32:20] Voice 13: to introduce that and we'll seek staff advice

[2:32:23] Voice 13: if that's necessary and we'll have a conversation.

[2:32:30] Voice 8: Well, thank you.

[2:32:31] Voice 8: This is Hornby Island Arts Council,

[2:32:39] Voice 8: which is looking essentially to build a new art center

[2:32:44] Voice 8: on Hornby and it seems to be well supported

[2:32:50] Voice 8: in the community and uh this the sort of um non-profit arts driven uh initiative that i think

[2:33:00] Voice 8: uh many on on all of our islands uh hold dear um so i'll leave it at that and and uh see if staff

[2:33:10] Voice 8: wants to make any additional comments and happy to make the motion when the time is appropriate

[2:33:15] Voice 8: sure

[2:33:17] Voice 13: um are there any remarks from staff with respect to this no okay so would you like to

[2:33:23] Voice 13: make the motion jim

[2:33:26] Voice 8: certainly i move that the executive committee approve financial sponsorship

[2:33:31] Voice 8: of 1250 for development permit application hodp 2023.1 which would allow the hornby island arts

[2:33:42] Voice 8: council to continue with the development of the land for a new arts center on hornby island

[2:33:49] Voice 13: Thank you.

[2:33:49] Voice 13: Do I have a seconder?

[2:33:50] Voice 13: Trustee Elia, thank you.

[2:33:52] Voice 13: Any discussion on this item?

[2:33:54] Voice 13: Excellent project.

[2:33:55] Voice 4: Yeah, I do have a bit of a question about policy.

[2:33:59] Voice 4: So when we're talking about sponsorship,

[2:34:03] Voice 4: do we also talk about prioritization of certain development applications,

[2:34:10] Voice 4: like from nonprofits versus commercial development versus I'm just new here,

[2:34:17] Voice 4: So I'm sure this has been a discussion before, but is there a prioritization matrix?

[2:34:22] Voice 13: Well,

[2:34:22] Voice 4: I'm not asking that

[2:34:22] Voice 4: question because that's always

[2:34:24] Voice 13: on the line.

[2:34:24] Voice 13: Oh, good.

[2:34:27] Voice 13: And Director Fahey, can you speak to the policy around this or somebody can?

[2:34:31] Voice 13: I don't know what that would be.

[2:34:33] Voice 13: Or

[2:34:34] Voice 4: Stefan's from Agra.

[2:34:35] Voice 12: Yeah, probably Stefan.

[2:34:40] Voice 7: Hi.

[2:34:44] Voice 7: Long story short, there is not, to my understanding, in the policy,

[2:34:48] Voice 7: any guidance as to priority.

[2:34:50] Voice 7: Priority. The priority is mainly to help nonprofit organizations. And there's more

[2:34:57] Voice 7: criteria around that, but that's my understanding. But I'll double check and read the policy again

[2:35:01] Voice 7: right now. And if I have anything further to add, I'll get back to you within a minute or two.

[2:35:05] Voice 7: So

[2:35:06] Voice 4: policy four, that's the one that's listed in the document, 4.1?

[2:35:11] Voice 4: Correct.

[2:35:12] Voice 13: So I think that's a great question to have for future contemplation and indeed future

[2:35:19] Voice 13: contemplation of council because I do wonder about balancing well certainly

[2:35:25] Voice 13: nonprofits but nonprofits can be developing housing and we're being asked

[2:35:35] Voice 12: to be more thoughtful about I

[2:35:43] Trustee Maude: guess my only concern is which I brought up a

[2:35:47] Trustee Maude: budget time is that we've upped the fees um um costs for these type of submissions and we've

[2:35:55] Trustee Maude: not upped our budget so so to answer question elliot's sort of question there's a ceiling

[2:36:01] Trustee Maude: and it's sort of it becomes to the point of first come first serve because we approve a couple of

[2:36:05] Trustee Maude: these run of money so we even though we think it's the best project in the whole world the budget's

[2:36:10] Trustee Maude: not there to allow for it so

[2:36:12] Trustee Maude: i think that we need to have a holistic look at our budget to offer

[2:36:19] Trustee Maude: these types of things because we've cut it considerably because we have the fees so that

[2:36:27] Voice 4: would be a growth management strategy as well because your prior how do you prioritize which

[2:36:33] Voice 4: projects how do you get the money from which projects

[2:36:35] Trustee Maude: but of course but the problem is of

[2:36:37] Trustee Maude: of course we don't know what there's nothing's on our radar we don't see them until they come here

[2:36:40] Trustee Maude: so we don't know what's coming in september october and december so it's not like we get

[2:36:46] Trustee Maude: sort of 22 projects and we say okay these are the priorities this is the one we would like to do

[2:36:51] Trustee Maude: this one sorry we can't support we just see one we say in the context of today there's money in

[2:36:56] Trustee Maude: the budget it's a cool project let's go for it but we don't know what's coming from pender next

[2:37:01] Trustee Maude: next month, it's going to ask for 6,000.

[2:37:02] Voice 13: And

[2:37:03] Trustee Maude: we don't have a budget.

[2:37:04] Voice 13: So I'm prepared to believe,

[2:37:06] Voice 13: I don't, we're not going to solve this today.

[2:37:08] Voice 13: We have a specific application before us,

[2:37:10] Voice 3: but

[2:37:11] Voice 13: I'm prepared to believe that in David Marler's work

[2:37:14] Voice 13: on the policy that we may get a chance to look at that.

[2:37:19] Voice 13: And I know that this question comes up

[2:37:21] Voice 13: with all these things that we fund,

[2:37:23] Voice 13: and that I think we're moving towards an intake model.

[2:37:26] Voice 13: Maybe, I don't know, I might be wrong about that,

[2:37:28] Voice 13: but certainly that's a reasonable thing

[2:37:31] Voice 13: for us to consider in order to be sure that the community feels that these decisions are

[2:37:34] Voice 13: not a first come first serve but are done in a holistic fashion so let's consider that as we

[2:37:40] Voice 13: move forward uh david marlin did you want to say something there hi

[2:37:45] Voice 2: yeah if you don't mind i just

[2:37:47] Voice 2: wanted to comment that the the scale of the review of the policies isn't the detail of how the

[2:37:54] Voice 2: policies are working like this kind of a policy so if you if you would like this particular policy to

[2:38:00] Voice 2: look at putting some sort of priority in it because there isn't anything there right now

[2:38:05] Voice 2: um or change the way we um bring these to you so you can consider them maybe at certain times

[2:38:11] Voice 2: of the year or some other method um a resolution to do that would be appropriate otherwise my

[2:38:18] Voice 2: review is more about whether or not the policies um fit the legislation or there's some other

[2:38:25] Voice 2: things and then it needs to be changed okay

[2:38:28] Voice 13: so in a structured decision making model um i would say

[2:38:32] Voice 13: let's not jump to emotion but if there's an interest in any advice just pursuing this

[2:38:37] Voice 13: conversation with the director would be perhaps a full step on sir mac do you have any comments

[2:38:42] Voice 13: there thank

[2:38:43] Voice 7: you mr chair i would just like to uh sort of correct some information there that the

[2:38:47] Voice 7: budget did go up from 5 000 to 15 000 this year in recognition of the change of uh the sort of

[2:38:55] Voice 7: overspending in the last few years of this particular area and in recognition of the

[2:38:59] Voice 7: change of the fees so um there you go just providing you some updated information so

[2:39:05] Voice 13: thank you for that that's good so on this particular application is there any project

[2:39:10] Voice 13: discussion then i'm going to call for the vote all those in favor none opposed that carries

[2:39:17] Voice 13: awesome thank you very much and uh good work on hornby island tim peterson um i'm going to keep

[2:39:25] Voice 13: keep going here at the moment and get to cmhc housing accelerator fund briefing um you know

[2:39:32] Voice 13: briefing might be the wrong word this could be an in-depth conversation and certainly this is

[2:39:38] Voice 13: picking up momentum throughout the trust area and um who's going to start us off on this one

[2:39:44] Voice 13: thank you

[2:39:49] Voice 7: mr chair uh indeed

[2:39:51] Voice 13: this further i just want to acknowledge the amazing work that

[2:39:54] Voice 13: that Narissa has done on this file on Gabriola

[2:39:57] Voice 13: and broadly at the Regional Planning Committee as well.

[2:40:01] Voice 13: Over to you.

[2:40:03] Voice 7: Indeed, I echo that.

[2:40:06] Voice 7: Narissa Planner Chadwick has been a tour de force

[2:40:08] Voice 7: and she's been a pleasure to work with

[2:40:10] Voice 7: as her contacts throughout the government

[2:40:13] Voice 7: are extremely helpful in having these conversations

[2:40:17] Voice 7: about funding.

[2:40:19] Voice 7: So what you have before you is just

[2:40:21] Voice 7: because we're hearing so much chatter about this

[2:40:23] Voice 7: and so much interest thought it behooves the chairs and the vice chairs to have this this

[2:40:27] Voice 7: information to share with your respective ltcs i encourage you to share it and to sort of dive into

[2:40:34] Voice 7: it the information there is basically explains what the opportunity is in terms of funding it's

[2:40:41] Voice 7: a one-shot attempt to get funding it is really targeted at increasing this is meant to increase

[2:40:49] Voice 7: the supply of available housing beyond what would not be the normal trajectory

[2:40:53] Voice 7: of your community the funding is very generous and it's very helpful and it's

[2:41:01] Voice 7: very unique and it's a one-time thing so staff have been having these discussions

[2:41:05] Voice 7: with across various LTC's elected officials and amongst each other amongst

[2:41:10] Voice 7: other agencies and just yesterday we met with the Canadian Mortgage Housing

[2:41:14] Voice 7: incorporation to really express the uniqueness of the Islands Trust and how each LTC is able to

[2:41:24] Voice 7: apply for the funding, yet the challenges of us sort of meeting their growth targets in the way

[2:41:31] Voice 7: that they, we don't want to get hamstrung in the evaluation process. We're really lucky again to

[2:41:38] Voice 7: have someone like Planner Chadwick having really primed the pump. The people know the Islands Trust,

[2:41:43] Voice 7: trust. They know the context. They not only like regionally, but the unique need. We impressed

[2:41:49] Voice 7: upon them. Again, Maine is a great example, the growth rate there. And we talked about

[2:41:56] Voice 7: programs that we have ready, such as on Salt Spring, on Maine, and perhaps other places

[2:42:00] Voice 7: as well. So we're ready to apply. And what we're trying to do is really get to a place

[2:42:06] Voice 7: that they recognize the uniqueness of the organization and the mandate, and that we

[2:42:12] Voice 7: We may not score as high in their valuation because of the growth rate that they're trying to achieve.

[2:42:17] Voice 7: But the need here is greater than perhaps other places.

[2:42:20] Voice 7: So it was a very good conversation that's very much alive.

[2:42:24] Voice 7: All the details about the program are attached to your briefing.

[2:42:27] Voice 7: And right now, the way we're approaching it is that those LTCs that have current projects that this may be of value to are expressing interest.

[2:42:40] Voice 7: trust obviously we've said made several times are going to go for the funding and it's the other

[2:42:46] Voice 7: LTCs are being dealt with and the regional planning team that you have now with the planners there

[2:42:51] Voice 7: are coordinating the best approach to make sure that we can all put our best foot forward

[2:42:55] Voice 7: and and so there's there's all kinds of unique things we could talk about about this project but

[2:43:00] Voice 7: I would just encourage you to read the attachment which really gives the best detail about the

[2:43:06] Voice 7: program and and details details happy to answer any questions okay

[2:43:13] Voice 13: thank you um so i was trying

[2:43:18] Voice 13: to look at um signature housing celebrated fund this briefing it's kind of a high level overview

[2:43:23] Voice 13: but um we could obviously get into an in-depth conversation on this one um but uh any further

[2:43:29] Voice 13: questions for the uh director trustee vice chair ellie

[2:43:34] Voice 13: um

[2:43:35] Voice 4: there's many questions from my community

[2:43:37] Voice 4: about the language especially because it talks about growth and so that's a hard there's a lot

[2:43:46] Voice 4: of misunderstanding right now and maybe you can provide some clarity on what type of growth

[2:43:54] Voice 4: this fund is wanting to provide and how is the island's trust i mean i understand that we're

[2:44:05] Voice 4: planning agency and so we have those powers to direct growth in the way that we best see fit

[2:44:12] Voice 4: and that's what a

[2:44:13] Voice 4: housing strategy would do is where do you want to grow and what kind of housing

[2:44:16] Voice 4: do you want to grow but it's challenging for community members to just say well we want

[2:44:23] Voice 4: deep growth we don't want our communities to grow we want them to get you know less people to move

[2:44:28] Voice 4: to the islands is kind of the reaction and so it's it's been a really hard um conversation to

[2:44:35] Voice 4: have because there's so much uh the language is really hard for people to understand so i don't

[2:44:44] Voice 4: know if you could talk about growth in the context of of the gulf islands in the primary environment

[2:44:51] Voice 7: i am conscious that the regional planning committee has requested as has i think previously

[2:44:58] Voice 7: trust council to some degree and executive committee a communication strategy about housing

[2:45:03] Voice 7: And that has yet to be developed. And I think that's what I'm hearing is a request to discuss, to be able to comfortably discuss growth in the communities. And you're right that communities have, as per the zoning, lots of room to grow per se in terms of density units sprawled across the islands.

[2:45:24] Voice 7: But what we heard at the Regional Planning Committee level was the number one priority that I heard, if I may paraphrase the Regional Planning Committee, was or the number one issue was the displacement of current islanders due to the cost of land and the land values.

[2:45:43] Voice 7: And it wasn't, there's no interest necessary to grow the population beyond actually just housing those people that need housing on the island currently.

[2:45:53] Voice 7: and that was you know a lot of talk about workforce housing and similar so in terms of communications

[2:46:00] Voice 7: uh that communications plan would have to be developed and i don't want to you know prompt

[2:46:04] Voice 7: too many words or you know there are too many people will grapple with that word growth that

[2:46:09] Voice 7: i i don't think i have the sophistication to answer that question right here right now but

[2:46:12] Voice 7: i there that is in the work program for the regional planning committee to work with and

[2:46:16] Voice 7: it is outstanding work to be done by the trust council in the ec and in terms of applying for

[2:46:20] Voice 7: this fund we have to be clear about growth rates and growth scenarios and the language is right in

[2:46:27] Voice 7: the application form itself and if the respective LTCs apply for it they'll have to use that

[2:46:33] Voice 7: language that's in the application and that's a good place to start because some of the growth

[2:46:39] Voice 7: rate or accelerated growth rate would be allowing say accessory dwelling units which may or may not

[2:46:44] Voice 7: be considered increased density especially depending on how you do it so yeah that's

[2:46:49] Voice 4: So it's a key point and actually Planner Chadwick brought that up in our LTC meeting on Friday

[2:46:54] Voice 4: saying that there are certain types of growth that aren't increasing intensity and not necessarily

[2:47:02] Voice 4: in density and so talking about growth in terms of housing the population we already have because

[2:47:09] Voice 4: they're in substandard you know they're not in houses they're not in units that are acceptable

[2:47:16] Voice 4: dwellings they're in trailers so we're trying to grow the type of housing that will you know

[2:47:24] Voice 4: house the people that we already have in community so it has been a tough conversation to have and

[2:47:28] Voice 4: so I again just want to point to LTCs that have the readiness with the housing action plan

[2:47:34] Voice 4: seem to be well positioned to take advantage of this and I will note that Gabriel has been

[2:47:39] Voice 4: been working on housing since 2012 projects through the last two terms and so i'm really

[2:47:47] Voice 4: hopeful that we can put one together but i'm mindful that staff are you'd be working full on

[2:47:54] Voice 4: can we get another regional planning team member added at all

[2:48:01] Voice 13: i'm gonna

[2:48:02] Voice 4: go to council and ask for that because i think that's what's needed i need to come up

[2:48:05] Voice 4: with a regional strategy and then help LTCs you know we need more staff we need more capacity and

[2:48:12] Voice 4: I don't want to keep stretching our amazing regional funding team and say can you just do

[2:48:17] Voice 4: more can you just do more this is a critical moment where finally the federal and provincial

[2:48:22] Voice 4: governments are saying here's some money local governments you've been crying out for some

[2:48:27] Voice 4: support since 1994 this was what was talked about at the housing summit when they divested themselves

[2:48:33] Voice 4: themselves, of engaging with any kind of social housing strategy, and we've been peddling

[2:48:38] Voice 4: on fumes ever since, as if we can actually provide housing in our communities on the

[2:48:44] Voice 4: budgets that we have.

[2:48:45] Voice 4: So finally, the feds of the province are stepping up, and we're not ready, and I'm frankly

[2:48:51] Voice 4: not impressed, so we need more staff.

[2:48:54] Voice 13: Oh.

[2:48:55] Voice 13: Well, let's bring that up in the strategy plan

[2:48:57] Voice 13: in session later, because that applies

[2:49:00] Voice 13: to other areas of interest.

[2:49:01] Voice 13: just so tim i'm going to turn to you um i sort of have this notion in my head that we might get

[2:49:11] Voice 13: to the end of this session uh to get as far as the work program and then break for lunch

[2:49:16] Voice 13: so if that if i can beg your indulgence we might go a little bit into

[2:49:20] Voice 13: past noon but uh trustee peterson over to you on the uh cmhc thing yeah

[2:49:29] Voice 8: thank you this you know

[2:49:30] Voice 8: been mentioned uh uh on salt spring in our ltc's a fair bit uh trustee patrick's been keen on uh

[2:49:37] Voice 8: seeing how we might uh make this work on salt spring you know the interesting point being that

[2:49:44] Voice 8: by these parameters salt spring counts as large urban um being over 10 000 but there it is um

[2:49:54] Voice 8: and i think you know what one of the to maybe to one of trustee elliott's points here um

[2:50:01] Voice 8: You know, regarding the language around growth, I think that, you know, part of the impetus, certainly on Salt Spring, is actually to avoid shrinkage, to avoid loss of workforce.

[2:50:16] Voice 8: You know, the hospital there is having serious staffing issues.

[2:50:21] Voice 8: I believe they're about 50% capacity now.

[2:50:23] Voice 8: So, you know, I think in the context of the islands, often it's actually about avoiding a shrinkage of the segment of the population that's really vital to keeping the communities functional and diverse.

[2:50:42] Voice 8: So, just my thoughts there.

[2:50:44] Voice 4: Thank

[2:50:46] Voice 12: you for that, Tim.

[2:50:49] Voice 12: Anything else on this topic?

[2:50:55] Voice 12: Yeah, I think that there's issues and

[2:51:00] Voice 13: actions associated with this that can be applied to

[2:51:02] Voice 13: other areas of interest in the Trust Council, the opportunity to help fund suites and things

[2:51:12] Voice 13: is significant.

[2:51:13] Voice 13: It's something that's been asked for for a long time.

[2:51:15] Trustee Maude: So let's continue.

[2:51:17] Trustee Maude: My one question is, given the broad interest, should we be forwarding this to the Trust

[2:51:22] Trustee Maude: Council as a whole?

[2:51:23] Voice 4: It's too late to do anything.

[2:51:25] Voice 4: you

[2:51:25] Trustee Maude: know but just for information so people know because there's a lot there's like all the trust

[2:51:30] Trustee Maude: committees are talking about it but i don't think anybody's seen this this i

[2:51:33] Voice 13: think that that is a

[2:51:34] Voice 13: completely fair thing so let's by general consent circulate the cmet housing accelerated fund

[2:51:40] Voice 13: briefing to council by you okay yes my general consent is that all right yeah we want to make

[2:51:47] Voice 13: sure that everybody's working and that may indeed become a conversation council so i'm going to keep

[2:51:54] Voice 13: moving here, if that's all right, I beg your indulgence

[2:51:56] Voice 13: to eat into the lunch hour here,

[2:51:58] Voice 13: but our office is open to the public.

[2:52:00] Voice 13: This is a discussion. This was raised

[2:52:02] Voice 13: recently by Trustee Patrick

[2:52:04] Voice 13: in fact on Salt Spring, and so

[2:52:07] Voice 13: CEO...

[2:52:07] Voice 13: Well,

[2:52:08] Voice 3: thanks for that. You know,

[2:52:10] Voice 3: we reacted quickly

[2:52:12] Voice 3: to the requirements

[2:52:14] Voice 3: of the pandemic, and then as we leave it,

[2:52:16] Voice 3: you do it by

[2:52:17] Voice 3: little increments, so I wasn't

[2:52:20] Voice 3: aware that the trustees couldn't

[2:52:24] So we've got a communicable disease plan, which replaced our pandemic plan, and I believe there's some language in there that

[2:52:31] Voice 3: defines that relationship.

[2:52:34] Voice 3: So this is easily addressed, and pretty soon, in a few days, we'll

[2:52:43] Voice 13: be actioning that and providing that opportunity under appropriate circumstances.

[2:52:52] Voice 3: and the other consideration is that you know we haven't had a lot of fairly we don't get a lot of

[2:53:01] Voice 3: foot traffic traffic in here obviously in this office you're all in this space right so i don't

[2:53:07] Voice 3: see any difference between this space and any other of our spaces and it's an infrequent request

[2:53:12] Voice 3: yeah

[2:53:13] Voice 13: and you know this is an opportunity to say that anybody and everybody if you're not well or

[2:53:20] Voice 13: have any flu symptoms stay away um that's out of respect for all of your colleagues and friends

[2:53:28] Voice 13: um okay so then we don't need to take any action we'll just take it um in the minutes that the

[2:53:33] Voice 13: uh cao is um providing revenue excellent okay so i'm going to keep rolling here if you don't mind

[2:53:45] Voice 13: LTC Chair reports on local advocacy topics.

[2:53:51] Voice 13: Vice Chair Elliott, I know that you said

[2:53:53] Voice 13: there was some local advocacy .

[2:53:55] Voice 4: Yes,

[2:53:55] Voice 13: I'm just trying to find my notes,

[2:53:57] Voice 4: but I wrote three letters, two letters,

[2:54:01] Voice 4: and one was

[2:54:02] Voice 4: written on behalf of the South Pender LTC.

[2:54:05] Voice 4: So the first coming from Maine to the CRD Parks Commission

[2:54:11] Voice 4: and Parks Management Branch

[2:54:13] Voice 4: branch regarding tree work that had been done in a community park, sorry, remind me of the

[2:54:20] Voice 4: one again?

[2:54:20] Voice 4: Cotton.

[2:54:21] Voice 4: Cotton Park, that took out a significant Arbutus tree and wiped out a bush, elderberry?

[2:54:29] Trustee Maude: Well, they call them blueberries, but huckleberries.

[2:54:32] Trustee Maude: Huckleberries, that's it.

[2:54:33] Trustee Maude: They're basically a native garden, First Nations garden.

[2:54:37] Voice 4: Yeah, and really inquiring as to how the decisions are made and do they take First Nations concerns

[2:54:42] Voice 4: concerns into consideration when dealing with trees that are perceived to be a danger so I did

[2:54:48] Voice 4: write on behalf of the main LTC and then uh Kathy not another one Laskiti thank you Tim um to tell

[2:54:58] Voice 4: us on their large number of outages that they continue to experience um just how it's the

[2:55:05] Voice 4: critical service there's no cell service around the island so tell us outages have caused some

[2:55:10] Voice 4: a lot of concern in the community and i believe south pender um trustee evans was writing on

[2:55:19] Voice 4: on behalf to support the ice tea recapitalization of ice tea the island coastal economic trust

[2:55:28] Voice 4: i believe and that's going to be sent around to the other ltcs with sort of a would you be

[2:55:36] Voice 4: interested in writing um as well to support this trust because it has been uh i think it's only

[2:55:42] Voice 4: recapitalized 10 there's some amount of money that's going back into it but really not a

[2:55:48] Voice 4: significant amount and it provides funding for individuals that to our communities so

[2:55:55] Voice 4: those are the three pieces that trust um trust areas that i've been working

[2:56:01] Voice 13: on that's great

[2:56:02] Voice 13: Okay, good to hear that.

[2:56:04] Voice 13: Anything from the other trust areas?

[2:56:07] Voice 13: No, Tim, you're okay?

[2:56:11] Voice 8: Oh, I would just report that much of the advocacy,

[2:56:16] Voice 8: you know, letter writing by the chair,

[2:56:18] Voice 8: it's been all on Salt Spring for me.

[2:56:21] Voice 8: And other than one request,

[2:56:26] Voice 8: response to a request for a study

[2:56:29] Voice 8: that lost their tax exempt status,

[2:56:31] Voice 8: us um essentially all that has been uh around the uh the rogers tower on on salt spring situation

[2:56:41] Voice 8: which uh uh i said just recently informed uh the local trust committee that uh they're they've

[2:56:50] Voice 8: refused the uh the filing of the impasse um on that so i i believe that to finish

[2:56:56] Voice 8: and it essentially brings to a close

[2:56:59] Voice 8: the involvement of the Local Trust Committee

[2:57:03] Voice 8: as far as I'm aware at this point.

[2:57:07] Voice 13: Okay, thank you for that update.

[2:57:10] Voice 13: So I'll move along, if that's all right.

[2:57:14] Voice 13: And that brings us to,

[2:57:16] Voice 13: we've got actually four pieces of correspondence.

[2:57:19] Voice 13: One is from John Rowe, Dead Boat Society,

[2:57:22] Voice 13: and a companion piece to that is from MP Patrick Wheeler,

[2:57:28] Voice 13: speaking to the funding through the Honorable Omar Alagabra

[2:57:35] Voice 13: with respect to the abandoned boats program.

[2:57:37] Voice 13: And I'm not 100% sure that those documents

[2:57:40] Voice 13: have been circulated to trustees

[2:57:43] Voice 13: because it doesn't say on the piece that we have.

[2:57:45] Voice 13: So I would suggest that both of these items

[2:57:48] Voice 13: be forwarded to trustees by email.

[2:57:52] Voice 13: And I just wanted to say,

[2:57:54] Voice 13: and I certainly welcome any other comments,

[2:57:56] Voice 13: I just want to say that John Rowe, not only has he done all of this advocacy and seeking funding and indeed this program to the Ocean Protections Plan, is a result of that advocacy and that work in the trust area generally.

[2:58:14] Voice 13: generally. But John also

[2:58:17] Voice 13: dives on these boats.

[2:58:18] Voice 13: Although he's apparently hanging up

[2:58:20] Voice 13: his scuba gear.

[2:58:22] Voice 13: But he does the physical work

[2:58:24] Voice 13: of being out on the water and pulling

[2:58:26] Voice 13: these boats up off of the bottom.

[2:58:27] Voice 13: And he really needs the support

[2:58:30] Voice 13: from trustees and council

[2:58:31] Voice 13: to say, this is where the boats are.

[2:58:34] Voice 13: Because he's got the money. Now he needs

[2:58:36] Voice 13: to know where the boats are so he can haul them out of there

[2:58:38] Voice 13: and get rid of them.

[2:58:39] Voice 13: And his organization has been

[2:58:42] Voice 13: responsible, the Dead Boat Society

[2:58:44] Voice 13: we're responsible for removing tons of vessels

[2:58:48] Voice 13: and marine debris, tons and tons, barge loads of it.

[2:58:51] Voice 13: So if I can take it by general consent

[2:58:54] Voice 13: that both of those items be forwarded

[2:58:56] Voice 13: to trustees for information.

[2:58:58] Voice 13: With maybe the footnote, please identify the shipwrecks

[2:59:01] Voice 13: and get that information to drama.

[2:59:04] Voice 13: All right, anything further on that?

[2:59:09] Voice 13: The next one, it's a double-edged sword.

[2:59:11] Voice 13: or I've

[2:59:12] Voice 13: got to say that decision made

[2:59:14] Voice 13: on the Roberts Bank terminal project.

[2:59:16] Voice 13: Did we expect anything else?

[2:59:19] Voice 13: Don't know.

[2:59:20] Voice 13: Certainly the consultants report identified the issues

[2:59:23] Voice 13: and the government recognized the issues,

[2:59:26] Voice 13: but they've advanced it forward justifying the impacts,

[2:59:31] Voice 13: but also providing direction to the applicant

[2:59:35] Voice 13: to take appropriate action, but I don't know.

[2:59:40] Voice 13: And we've already gotten some letters in from that.

[2:59:43] Voice 13: I don't know whether or not there's an opportunity for us to make further remarks,

[2:59:47] Voice 13: but certainly we want to be sure that the requirements are being fully met.

[2:59:52] Voice 13: And I just ask the director if he has any advice on this,

[2:59:55] Voice 13: but proceed and circulate to trustees for information.

[3:00:00] Voice 13: yeah anything else from trustee vice chairs so let's circulate that also sorry for all this

[3:00:05] Voice 13: extra work flory but um you probably anticipated it so the next item here i asked for this to be

[3:00:12] Voice 13: put onto the agenda because this is really interesting in the context of our housing

[3:00:17] Voice 13: work and the couch and valley regional district is creating wanting to seek a housing authority

[3:00:23] Voice 13: which as you know trust council has asked whether or not there couldn't be a housing authority and

[3:00:28] Voice 13: And has that gone out to the province

[3:00:32] Voice 13: that came from Trustee Patrick, that motion?

[3:00:34] Voice 13: So we haven't heard anything back.

[3:00:36] Voice 11: No, we have not.

[3:00:37] Voice 11: And we were tasked also with doing

[3:00:39] Voice 11: an accompanying communication strategy.

[3:00:41] Voice 11: I have requested a whole set of data

[3:00:44] Voice 11: from Statistics Canada to inform that communication strategy

[3:00:47] Voice 11: we've received, we're vetting it,

[3:00:49] Voice 11: and then we'll turn our minds to how we can support RPC

[3:00:53] Voice 11: and council in communicating about housing.

[3:00:56] Voice 13: Of course, this comes from Whistler.

[3:00:58] Voice 13: Which the housing, workforce housing was the key there in balancing tourism accommodation and workforce to support the tourism.

[3:01:06] Voice 13: And I think Calgary Valley Regional Institute is sort of applying that in the same way.

[3:01:09] Voice 13: I think our interest, Tim, I can't speak for you because you're the chair of Salt Spring now.

[3:01:14] Voice 13: But our interest in workforce housing is more construction and building workforce as well as those people that are simply in the community to provide community services, not necessarily tourism related.

[3:01:25] Voice 13: But I would it does say that if you want to be invited to this that somebody should invite you and I circulated that I think to you and so if there's an interest in attending it, we can certainly ask you to be invited and trustee Elliott this may be your forte.

[3:01:41] Voice 13: But it's obviously conflicting in terms of time.

[3:01:47] Voice 13: Do we need to do anything more with this?

[3:01:50] Voice 13: then we'll just receive it for information okay thank you very much so you know what that thank

[3:01:56] Voice 13: you for um uh hanging in there with me um and that i think concludes what i want to do this

[3:02:03] Voice 13: morning and this is going to give us an opportunity to have a bit of a break and then go into our

[3:02:07] Voice 13: strategic view after lunch and can i suggest that we go to 12 30 is that going to be enough for

[3:02:16] Voice 13: everybody. 12.35, 12.45, 1. I'm just trying to keep up. I'm sorry, I missed the question.

[3:02:25] Voice 13: Oh, how long do we want to have a lunch break for? We want to come back at 12.30 or 12.45

[3:02:30] Voice 13: or 1 o'clock? 12.30. 12.30, okay. Yeah. Awesome. Let's break till 12.30 and we'll come back

[3:02:37] Voice 13: refreshed to move on with strategic review. Get your notes up. Do

[3:02:43] Voice 6: we know if Dores is

[3:02:45] Voice 6: is going to that couch and

[3:02:46] Voice 6: do we know if Bruce is going to

[3:02:49] Voice 6: send him a text you said

[3:03:32] Voice 6: we can discuss it

[3:03:33] Voice 6: we can discuss it

[3:03:34] Voice 6: let's take it

[3:03:36] Voice 5: let's go by

[3:27:41] Voice 6: all

[3:27:43] Voice 12: right welcome back everybody to the executive

[3:27:49] Voice 12: committee meeting of May the

[3:27:53] Voice 13: 3rd and we've had a

[3:27:55] Voice 13: busy morning

[3:27:57] Voice 13: conducting the administrative

[3:28:00] Voice 13: work of the Islands Trust

[3:28:01] Voice 13: here and absolutely want to acknowledge

[3:28:03] Voice 13: every moment of my being

[3:28:05] Voice 13: that we're working here on Coastal Territory

[3:28:08] Voice 13: and

[3:28:10] Voice 13: to acknowledge the history

[3:28:13] Voice 13: and the culture that's here

[3:28:16] Voice 13: and the good

[3:28:17] Voice 13: and what's bad

[3:28:20] Voice 12: that has happened. Let's

[3:28:23] Voice 12: make the future better

[3:28:25] Voice 12: for everyone as

[3:28:28] Voice 13: much as we can.

[3:28:30] Voice 13: We are now at

[3:28:31] Voice 13: Section 11, Work Program, Second Committee

[3:28:33] Voice 13: Strategy Session.

[3:28:38] Voice 13: I'm going to turn this over to

[3:28:40] Voice 13: to the CAO to lead us through this.

[3:28:43] Voice 13: And thank you very much, CAO Hotzenpiller

[3:28:46] Voice 13: for bringing all this material together,

[3:28:49] Voice 13: following our policy associated with having these sessions

[3:28:53] Voice 13: at the beginning of a new term

[3:28:54] Voice 6: and

[3:28:55] Voice 13: establishing a focus for our future work

[3:28:59] Voice 13: and indeed for strategic planning and otherwise.

[3:29:02] Voice 13: CAO, over to you.

[3:29:03] Voice 3: Thanks very much, Chair Luckham.

[3:29:07] Voice 3: Great, let's get to it.

[3:29:09] Voice 3: uh Sherlockham and I spoke earlier and with the idea that could

[3:29:13] Voice 13: we get a video maybe or not

[3:29:16] Voice 13: rather than it being me that looks like I'm talking

[3:29:21] Voice 13: you just keep rolling yeah

[3:29:24] Voice 3: I'd have to log on he's pretty good keep going um so uh and by his

[3:29:32] Voice 3: good graces I'm going to just do the facilitation of uh this discussion and then of course we can

[3:29:37] and back in and out of that as we see fit.

[3:29:41] I think there's two main themes here.

[3:29:44] One is to review your work plan, which admittedly you've inherited,

[3:29:48] and to stress test those various pieces of work that are on your plate

[3:29:54] to see should

[3:29:55] Voice 3: they, you know, what is their status?

[3:29:58] Voice 3: Hopefully you have enough information.

[3:30:00] Voice 3: or the staff here can answer any questions

[3:30:02] Voice 3: while the staff speak to those projects.

[3:30:04] Voice 3: And then you make a determination

[3:30:06] Voice 3: from essentially these four choices,

[3:30:09] Voice 5: that

[3:30:10] Voice 3: the project continue in its current form

[3:30:11] Voice 3: because it's where we want to go,

[3:30:13] Voice 3: that the project be concluded because it is concluded

[3:30:16] Voice 3: or time has passed that direction by,

[3:30:20] Voice 3: and ensuing communications, that it be continued,

[3:30:23] Voice 3: but maybe we have to change the scope of the project

[3:30:25] Voice 3: or define our deliverables a little bit better.

[3:30:30] Voice 3: and finally, whether any given project needs to be returned to Trust Council for further direction.

[3:30:36] And

[3:30:37] Voice 3: so the first part is to go over your work plan,

[3:30:39] Voice 3: and the second, I think, and these two things are intimately related,

[3:30:43] is

[3:30:43] Voice 3: the strategic direction of the Islands Trust, your role in it,

[3:30:49] Voice 3: and if we do the first part, and we're clinical, I think that will help us in a second.

[3:30:55] Voice 3: So are we generally in agreement that that's okay?

[3:30:57] Voice 3: Yeah.

[3:30:57] Voice 3: And I turn to you, Trustee Pietro, I'm going to turn my back on you because that's fine.

[3:31:04] Voice 8: That seems totally reasonable.

[3:31:05] Voice 3: Okay.

[3:31:06] Voice 3: And feel free to be unmuted the whole time if you want.

[3:31:11] Voice 3: So I'm going to say a couple things here.

[3:31:17] Voice 3: And Laurie's going to work with me.

[3:31:19] Voice 3: The first thing I'm going to ask you to put up, Laurie, is in our agenda, a session outline.

[3:31:33] Voice 3: And I

[3:31:36] Voice 3: know it's great to have great conversation.

[3:31:40] Voice 3: today is not the day to have content discussion today is not about how to do the projects it's

[3:31:51] Voice 3: which projects to do

[3:31:52] Voice 5: okay

[3:31:53] Voice 3: only if it takes us in some other direction would we put the time into

[3:31:59] Voice 3: or build time into talking about how we would undertake a project which by the way if we don't

[3:32:06] Voice 3: get what we need done. I'm happy to schedule an online version of this as a follow-up sometime

[3:32:11] Voice 3: in the next couple, three weeks. Sorry

[3:32:13] Voice 3: about that, Lori. And so we don't feel rushed by

[3:32:19] Voice 3: this process. Does that seem fair? Yes. Okay. So the first thing I thought, and we're learning

[3:32:28] Voice 3: from our colleagues at Financial Planning Committee and the Governance Committee, is

[3:32:35] is before we review our active projects, our future projects,

[3:32:38] and the

[3:32:39] Voice 3: fairly long follow-up action list,

[3:32:42] Voice 3: it's just to reflect a little bit,

[3:32:44] Voice 3: and I'll ask you to go to page 123 of the agenda and put it up,

[3:32:52] Voice 3: and get you to think about where do we stand right now

[3:32:57] in terms of externally.

[3:33:00] You know, what are some various forces?

[3:33:02] And I expect this is a conversation we're going to export

[3:33:05] to Trust Council at some point.

[3:33:08] i've taken an initial stab at it but you might want to reflect on this list a little bit you've

[3:33:13] Voice 3: had the agenda for a few days um what are we what's the situation we're operating within both

[3:33:21] Voice 3: internally and externally and where does that provide opportunity or challenges for us as we

[3:33:27] Voice 3: contemplate things so as i thought through an external scan i just came up with a few of them

[3:33:31] Voice 3: So keeping in mind, this question is a political question, as much as it is a statistical question,

[3:33:37] Voice 3: like this is what the cost of living is, this is what the interest rate is, and all those

[3:33:42] Voice 3: things that, you know, we're not moving that dial, but concerns from community with regards

[3:33:47] Voice 3: to file enforcement processes, that's weighing on the organization we're trying to take that

[3:33:53] Voice 3: on.

[3:33:54] Voice 3: The local, the regional and local housing crisis, the interest in actions of nations

[3:33:59] and people throughout the region,

[3:34:02] how

[3:34:02] Voice 3: we're responding to those,

[3:34:03] Voice 3: how we're communicating, how we're engaging.

[3:34:06] As I said before, high inflation, service costs,

[3:34:09] high cost of housing, workforce housing,

[3:34:12] probably expressed in different ways across the region.

[3:34:17] Environmental trends locally and regionally,

[3:34:21] and I've listed the three or four obvious climate change factors

[3:34:25] that are in play that factor into your decision-making

[3:34:27] around land use management.

[3:34:29] The changing demographics of the region, there's different people living on the islands than

[3:34:34] the worst.

[3:34:34] I just don't mean literally, I mean types of people, age, culturally, whatever.

[3:34:41] There's a change in those metrics across the islands.

[3:34:45] How are we adjusting and accounting for that?

[3:34:48] And some other things that we can discuss in a few minutes.

[3:34:53] Voice 3: Internally, the government's review considerations and the relationships with the government's

[3:34:57] Voice 3: committee that's for ec why i put that out there is um obviously through last term and into this

[3:35:04] Voice 3: term the importance of the government's review perceived or real in terms of bringing change to

[3:35:10] Voice 3: the islands trust and how we're going to do that has been tasked with this body but really it's

[3:35:15] Voice 3: everyone's responsibility who's who's read that and believes that there needs to be some

[3:35:21] Voice 3: effective change in the organization how we do what we do we've nested a lot of it with the

[3:35:27] Voice 3: Governments Committee but that's a new body and right now just their

[3:35:33] Voice 3: existence and the profound things they're thinking about has made our

[3:35:38] Voice 3: current structure out of sequence. We're out of sequence in terms of our regular strategic

[3:35:42] Voice 3: planning process and how are we going to get back on to sequence.

[3:35:47] Voice 3: The role of the trust with regards to the housing crisis itself, the development of the

[3:35:52] Voice 3: strategic plan, we're hearing from Trust Council fiscal restraint. There's a lot

[3:35:56] Voice 3: debate around a one or two percent tax increase like a detailed discussion on this you know so

[3:36:02] Voice 3: there is there's oversight and this is important to trustees and community um uh staffing turnover

[3:36:09] Voice 3: and business continuity um post pandemic or what or whatever you want to call it there's

[3:36:15] Voice 3: increased opportunity it's a very competitive place to bring a lot of new staff in

[3:36:19] Voice 12: um

[3:36:21] Voice 3: you know

[3:36:22] Voice 3: that and of course uh local trust committee functions how are they functioning for see

[3:36:28] Voice 3: you have some upcoming training but you know how that how's that going so that was my attempt at

[3:36:32] Voice 3: those you want

[3:36:33] Voice 3: to take a minute or two and we can actually this is a pdf but we could know that

[3:36:39] Voice 3: there's any other things that you want to be aware of with your relationship with the other committees

[3:36:44] Voice 3: or anything else as you figure out what he wants to do okay

[3:36:52] Voice 13: uh vice chairs let's start with uh tim

[3:36:55] Voice 13: online with respect to the CEO's question there about other activities, is that correct?

[3:37:10] Voice 8: Well my inclination at this point is to focus on the priorities that we've sort of already got

[3:37:21] Voice 8: here. I don't see anything particularly pressing that's not listed here that I think we need to

[3:37:33] Voice 8: turn our attention to at this moment um and of course i reserve the right to as if something

[3:37:39] Voice 8: pops up to uh to bring that up in a moment or two but uh at this point i i don't see uh anything

[3:37:46] Voice 8: new that that i think needs to be added okay

[3:37:53] Voice 12: just came on i

[3:37:55] Voice 9: would concur i think okay it's it's yeah

[3:38:00] Trustee Maude: yeah this is an opportunity space it's not there's no right answer you know but yeah but i just i

[3:38:05] Trustee Maude: looked on the list and it kind of takes anything that i can think of okay

[3:38:11] Voice 4: uh what about differing

[3:38:15] Voice 4: uh perceptions of maybe not values or the priorities of the trust within you know we're

[3:38:24] Voice 4: dealing constantly with discussions of what does unique amenities mean does it apply to communities

[3:38:28] Voice 4: So to me, I see there's always a perennial conversation about the work of the trust, and internally, that creates tension as people interpret the mandate in various ways.

[3:38:44] Voice 4: policy statement amendment is another external piece because we're still in that process

[3:38:52] Voice 4: and as we bring it out to the public again whatever draft it comes out in that's going to have

[3:38:59] Voice 4: effects we don't know what those repercussions are how do we handle that um we'll inform

[3:39:06] Voice 4: our decision making or it will affect our decision making so the policy statement is

[3:39:13] Voice 4: I think, internal and external values discussion, how trustees handle prioritization, see the

[3:39:23] Voice 4: priorities of the work of the Avins Trust.

[3:39:26] Voice 4: I'm just going to jot that down, if that's okay,

[3:39:29] Voice 3: on this sheet as something that's adding

[3:39:32] Voice 3: to and we'll note it and we'll amend our minutes to go, that idea is certainly a consideration.

[3:39:41] Voice 3: So that's vision mandate.

[3:39:48] Voice 4: I would say that the challenge of being a public body that broadcasts all its meetings and then has an additional platform of public participation that we can't necessarily debate within or handle.

[3:40:10] Voice 4: Social media is an external force that often drives decision-making.

[3:40:21] Voice 4: It is a force. It's not going away.

[3:40:26] Voice 4: and

[3:40:29] Voice 3: i take your point with the certainly with the policy statement strategic plan and the

[3:40:34] visioning discussion we're in the process of developing and we're almost there a draft of

[3:40:40] the policy statement and in it it has some it defines some of the things that you're talking

[3:40:45] about and that conversation really hasn't

[3:40:47] Voice 3: happened yet interest council so it might

[3:40:49] Voice 3: be an opportunity to drive the conversation itself because it's going to be in black and white

[3:40:54] Voice 3: Or some version of that discussion might need to occur before the Trust Council can fully define the policy statement or my policy statement.

[3:41:11] Voice 12: There

[3:41:14] Voice 4: you go. Easy.

[3:41:15] Voice 4: Yeah, the role of the Islands Trust with regard to the housing crisis, I mean, defining a little bit better the challenges associated with having split responsibilities with regional districts and the added duties to engage interagency and the amount of work that creates is often not accounted for.

[3:41:38] Voice 4: like we have responsibility for land use planning but we also have to do the literal administrative

[3:41:45] Voice 4: labor for regional districts you know on permitting process and stuff so that is an

[3:41:52] Voice 4: external piece that i think it is often not accounted for and then we ask well where is

[3:41:56] Voice 4: all this planning time going um that's something to consider you

[3:42:08] Voice 13: know i'll just start to say i'm

[3:42:11] Voice 13: really excited about our session on the 19th of having the chair and that's my segue into

[3:42:19] Voice 13: thinking about the overall health of the organization as a decision-making body

[3:42:25] Voice 13: particularly following your recommendation about strategic decision making and so I think part of

[3:42:37] Voice 13: this responsibilities of the executive committee is to facilitate that opportunity for us to

[3:42:43] Voice 13: to learn stuff and to excel in our process

[3:42:47] of how

[3:42:50] Voice 13: to get informed information

[3:42:54] Voice 13: with respect to anything and everything that we do

[3:42:57] Voice 13: and then move into a decision-making model

[3:42:59] Voice 13: that supports knowledge,

[3:43:01] Voice 13: the three things, knowledge, public input

[3:43:04] Voice 13: and political input.

[3:43:05] Voice 13: I think that's how that makes it work

[3:43:06] Voice 13: and to enable us to be in that place.

[3:43:09] Voice 13: So I think orientation and learning

[3:43:11] Voice 13: is ongoing and continuous learning

[3:43:15] learning and practice, I think, praise. And so I see that as

[3:43:18] Voice 13: an element of this and having that

[3:43:21] Voice 13: plan to support that process going forward. There's lots of other things that probably fit

[3:43:26] Voice 13: into the other categories that you've already developed here. And I'm excited about getting

[3:43:30] Voice 13: into the next section where we're actually identifying those things that are on our list

[3:43:34] Voice 13: already um but i think that's all that i want to add is empowering us to be better informed

[3:43:45] Voice 13: decision

[3:43:46] Voice 3: makers so if i may follow on your build on your idea here just as a suggestion

[3:43:53] Voice 3: i think an internal stamp question is the role of the executive committee that questions come

[3:44:02] Voice 3: up at the end of this term as you define your management role of your organization what your

[3:44:08] Voice 3: or how you're participating with other committees.

[3:44:11] Voice 3: Even yesterday, there was a question of,

[3:44:13] Voice 3: oh, should EC be doing this?

[3:44:14] Voice 3: Should they be doing that?

[3:44:16] Voice 3: So I think that as you develop your work plan,

[3:44:21] Voice 3: returning to your terms of reference,

[3:44:22] Voice 3: returning to that going,

[3:44:25] Voice 3: ensuring that it's as you envision this term going forward.

[3:44:29] Voice 3: So I would suggest that's another one to consider.

[3:44:31] Voice 3: And it's, you just spoke to the role of,

[3:44:33] Voice 3: one of those elements of that role

[3:44:35] Voice 3: is an education or a facilitation.

[3:44:38] Voice 3: yeah they're all dovetails together right okay we

[3:44:43] Voice 13: need a list on the wall and you have some

[3:44:46] Voice 13: reference that's not a bad idea

[3:44:47] Voice 4: well sorry and may i add one more and i don't know if this is

[3:44:51] Voice 4: maybe it's covered but sort of balancing work on the process that happens at the islands trust

[3:45:00] Voice 4: versus balancing the actual work like what is it that we're meant to do that results in outcomes

[3:45:07] Voice 4: comes for constituents you know or relationship building with governments so there's been a lot

[3:45:15] Voice 4: there's been a big change lately that I mean if I look at last term and listen to the conversation

[3:45:19] Voice 4: last term it's all about these big overarching um vision mandate what are we doing here and now

[3:45:26] Voice 4: it's all about process and that is taking a lot of time and maybe it'll lead to a really good

[3:45:32] Voice 4: much more streamlined everybody understands what's happening but we have been accused of

[3:45:39] Voice 4: doing a lot of busy work in bureaucracy there's layers and layers and layers so

[3:45:43] Voice 4: devoting energy and time to process versus planning work or advocacy work whatever

[3:45:50] Voice 4: we're supposed to be doing is is a tension that i see here

[3:45:57] Voice 4: without any answer it's just something we're dealing with always maybe

[3:46:03] Voice 13: one more thing i'm

[3:46:05] Voice 13: just looking at the external-internal scams.

[3:46:08] Voice 13: It's an interesting relationship

[3:46:09] Voice 12: between the two.

[3:46:16] Voice 13: Obviously, each one of these is subjective.

[3:46:18] Voice 13: If you're having bylaw enforcement happen against you,

[3:46:22] Voice 13: you have one interpretation.

[3:46:23] Voice 13: If you're observing areas where there needs to be

[3:46:27] Voice 13: bylaw enforcement happening and you have a complaint,

[3:46:30] Voice 13: you have a different perspective.

[3:46:32] Voice 13: The local housing crisis definition is different

[3:46:35] Voice 13: according to the island

[3:46:36] Voice 13: and the place.

[3:46:36] Voice 13: What that relationship with First Nations looks like is also something that is a constant

[3:46:42] Voice 13: debate.

[3:46:44] Voice 13: I was having a conversation earlier about salaries and how the Islands Trust is restrained

[3:46:52] Voice 13: and not being able to be competitive in the open market.

[3:46:56] Voice 13: And yet, regional districts are going through 8% to 10%, 12% tax increases, whereas the

[3:47:04] Voice 13: the Allen's Trust is at 1.2 or 2.2 or something.

[3:47:08] Voice 13: And so there's that, under that fiscal restraint piece

[3:47:12] Voice 13: and high inflation, figure that out in order to not,

[3:47:17] Voice 13: as I mentioned earlier when we got that update

[3:47:19] Voice 13: on the BCGEU contract, right?

[3:47:21] Voice 13: How do we protect ourselves

[3:47:24] Voice 13: in being fiscally conservative in this session

[3:47:28] Voice 13: without being overly out of necessity,

[3:47:33] Voice 13: being less restrained in a future financial term.

[3:47:36] Voice 13: So there's all of these pieces

[3:47:38] Voice 13: and the Environmental Friends has lots of stuff,

[3:47:42] Voice 13: which of course, we always in this process

[3:47:44] Voice 13: have to be considered the honest, just conservancy

[3:47:46] Voice 13: of their work as a sister agency.

[3:47:51] Voice 13: Changing demographics, ever will it be.

[3:47:55] Voice 13: Okay?

[3:47:56] Voice 3: Okay.

[3:47:56] Voice 3: Those are my thoughts.

[3:47:57] Voice 3: So that's just a way to get the conversation going.

[3:48:00] Voice 3: Yeah.

[3:48:00] Voice 6: And,

[3:48:01] Voice 3: you know, I think you're ably looking at it from a trustee perspective, but there's also, as you go through your role as an EC, and to return to this process, just focused on the, how does, as an executive committee member, what am I feeling?

[3:48:19] Voice 3: And that is, how are things going in community? How's the chairing process going? What kind of feedback am I getting? Those kinds of things.

[3:48:26] Voice 3: okay now we get into the real joy of it all and we're going to go through these as

[3:48:32] Voice 3: quickly or not quickly as we can and laurie's going to do magician stuff right here

[3:48:41] Voice 3: and bear with us tim i think this is going to help you

[3:48:46] Voice 3: so we've created a mural board of all of these things um it needs to be bigger

[3:48:55] Voice 3: yeah we're

[3:48:56] Voice 14: going to work on it it's

[3:48:58] Voice 3: our first crack at actually using our white board the way

[3:49:00] Voice 3: it's supposed to be used well

[3:49:02] Voice 4: done and

[3:49:03] Voice 3: oh thank you we just showed up

[3:49:08] Voice 4: really why

[3:49:10] Voice 3: don't you show

[3:49:10] Voice 3: up his name just showed up right here oh oh that's because he can collaborate right so bear with us

[3:49:18] Voice 3: as we work through this tim can you see this board is this where exactly are you doing that uh yeah

[3:49:27] Voice 3: Yeah, so if this doesn't work, we'll just go back to the report, it's going to be an easy way to do this. So Lori, can you make it bigger or get us to focus? We did an external scan, we did an internal one, and now we're turning ourselves to the current active projects. What's so funny?

[3:49:49] I'm trying

[3:49:50] Voice 9: to make it bigger.

[3:49:53] Voice 4: Oh, so it allows us, we're co-editors, I see.

[3:49:56] Voice 4: So, Trustee Peterson, you're moving around.

[3:49:58] Voice 12: See

[3:49:59] Voice 4: your little mouse.

[3:50:00] Voice 3: But I don't think that we have that ability to interact.

[3:50:03] Voice 4: Yeah, we do.

[3:50:05] Voice 3: Really, what if you logged on?

[3:50:06] Voice 3: Co-editing.

[3:50:07] Voice 4: I am logging.

[3:50:09] Voice 4: You can, I'm going to write a little note right now.

[3:50:12] Voice 4: Oh.

[3:50:12] Voice 4: There, I'm drawing.

[3:50:13] Voice 4: You've done this before.

[3:50:14] Voice 4: I drew something.

[3:50:15] Voice 4: There you go.

[3:50:15] Voice 12: Explore new tools.

[3:50:16] Voice 4: Is that what I'm going to click on next?

[3:50:18] Voice 4: Yep.

[3:50:19] Voice 12: Do that.

[3:50:22] Voice 4: They can

[3:50:22] Trustee Maude: see your every move.

[3:50:23] Voice 4: There you go, Chair.

[3:50:24] Voice 4: I got it.

[3:50:26] Voice 9: Yeah, this is where I...

[3:50:27] Voice 4: This is fun.

[3:50:28] Voice 4: We're all floating.

[3:50:29] Voice 4: It is fun.

[3:50:30] Voice 4: That's great.

[3:50:31] Voice 9: But we're already going past the threshold I thought we'd be successful with.

[3:50:38] Voice 3: So let's get off of the fun and

[3:50:40] Voice 9: back to the

[3:50:44] Voice 3: chillier analysis of each of these projects.

[3:50:49] Voice 3: So you've got current active projects, and these are the priority projects for executive committee.

[3:50:53] Voice 3: you have these by policy that's been referred to you i gave your report your last ec meeting which

[3:51:00] Voice 3: was initial refresher um the number one item we have right now is update the islands trust

[3:51:07] Voice 3: policy statement as you facilitating um not offering right but you're facilitating the

[3:51:17] Voice 3: achievement of the policy statement project the organization development of it and it might be a

[3:51:22] Voice 3: good time we've given you the project charter here yes to have an update on the health of that

[3:51:30] project and claire might give you a um a real world um update right now and you and i would

[3:51:38] then say

[3:51:38] Voice 3: i'm going to recommend to you that this is a critical project for the alice trust so that

[3:51:42] Voice 3: you would keep this on we don't have to debate all the ways to get it done at this point but

[3:51:48] Voice 3: staff recommendation is that this still remains one of your key projects but i'll turn it over

[3:51:52] Voice 3: to Clara for a health update can

[3:51:56] Voice 13: I just offer a comment here um and only because you brought up

[3:52:01] Voice 13: that project charter thing that's a pretty overwhelming documentation somebody other than us

[3:52:06] Voice 13: to absorb at the moment and you know one of the things that we did recently was we had these

[3:52:11] Voice 13: timeline things with the arrow and show you where we are now kind of thing that's really very

[3:52:16] Voice 13: very powerful for members to follow us and we should maybe provide a slightly different version

[3:52:24] Voice 13: of it that makes it easier yeah i mean to follow where

[3:52:27] Voice 3: we are you're speaking to um a big thing

[3:52:32] Voice 3: here yeah at the office trust and that is we've done this to help you yes right now yes talk about

[3:52:38] Voice 3: this or give you a snapshot of where we are in the future this will less be a decision making

[3:52:45] making fulcrum moment that project charter yeah it's going to be um a business plan for this whole

[3:52:52] project and that comes this charter is just a promissory note between the various various

[3:52:57] Voice 3: bodies but for now here's where we're at and everybody just give us a couple minutes of

[3:53:04] Voice 3: where we are and what do you anticipate the next moment I

[3:53:10] Voice 11: can report that we're not much further

[3:53:12] Voice 11: ahead than when I spoke at Council we are still working on the draft and of course coming into

[3:53:17] Voice 11: to the project where we had a senior staff lead on it it's a matter of sort of untangling and

[3:53:21] Voice 11: unwinding and determining the edits that were made and why they were made so we're working on

[3:53:26] Voice 11: every single edit rationale for why the change happened based on the 32 resolutions

[3:53:32] Voice 11: so that work is almost complete and then as per trustee or charlotte's comment we're now moving

[3:53:37] Voice 11: into once that's done we'll be sending out to first nations for comment and giving them a number

[3:53:41] Voice 11: of months to respond they've been given capacity funding to

[3:53:44] Voice 11: do that and they've been advised of

[3:53:45] Voice 11: the delay and then we'll be moving into the communications planning and we've hired a

[3:53:50] Voice 11: consultant to help with this um and so part of the work we're doing around you know sorting out all

[3:53:56] Voice 11: the content is to inform the communication strategy so we can prepare all the materials

[3:54:00] Voice 11: for when it goes public that said we're a number of weeks behind we don't have any policy staff

[3:54:05] Voice 11: on staff right now so we're doing the best we can um but it you know i'm starting to look at

[3:54:11] Voice 11: maybe having to advise tpc that we may need to shift some dates around in august

[3:54:14] Voice 11: um to accommodate

[3:54:16] Voice 11: this so there's some emerging sense of you know we may not achieve the deadlines we've set for

[3:54:21] Voice 11: ourselves um but not yet determined so i just wanted to let you know we're trending in that

[3:54:26] Voice 11: direction but it may yet be doable um so that's where we are now um as soon as we're done the

[3:54:32] Voice 11: work on the draft we're going to start running engagement communications person to determine

[3:54:35] Voice 11: all of those graphics and products and fact sheets and all the pieces that are going to go

[3:54:39] Voice 11: with making it public learning from the lessons of last time that even though it's a staff draft

[3:54:44] Voice 11: and it's yet to be debated politically everyone needs to be equipped to talk about the staff

[3:54:49] Voice 11: draft so we've learned that lesson and we're preparing all of those we will be working with

[3:54:55] Voice 11: a consulting firm to prepare all those elements so that's where we are and

[3:54:59] Voice 3: how's the relationship

[3:55:00] Voice 3: between this body and trust programs committee and what's trust programs committee thinking about

[3:55:05] Voice 3: and what should EC be thinking about?

[3:55:07] Voice 3: Yeah,

[3:55:07] Voice 11: so Trust Programs Committee

[3:55:09] Voice 11: is going to be receiving the draft

[3:55:11] Voice 11: and advising you on content.

[3:55:13] Voice 11: You are the project managers of this, right?

[3:55:15] Voice 11: You manage the project

[3:55:16] Voice 11: and I'll be coming to you with changes in the,

[3:55:19] Voice 11: you know, if there's timeline changes

[3:55:20] Voice 11: needed to the project as a whole,

[3:55:22] Voice 11: we'll be coming back to you.

[3:55:23] Voice 11: And Trust Programs Committee is advisory, right?

[3:55:26] Voice 11: And they'll be providing advice to council

[3:55:28] Voice 11: on edits and amendments to the content.

[3:55:31] Voice 11: But really this is now council's document.

[3:55:33] Voice 11: um so you know the council will be directing changes to the project but you are the uh

[3:55:39] Voice 11: what's the word the uh guiding the process in the interim

[3:55:42] Voice 11: between council meetings and

[3:55:43] Voice 11: and

[3:55:44] Voice 3: you

[3:55:47] Voice 11: will also be the body you have the responsibility for trust-wide communications

[3:55:50] Voice 11: so as we

[3:55:51] Voice 11: develop these communication materials um it will be executive committee that helps

[3:55:55] Voice 11: you know evaluate and help us guide that process so

[3:55:59] Voice 3: i would suggest that you would be interested in

[3:56:01] Voice 3: when, how much, status of, communications of the surrounding, and you take advice from

[3:56:11] Voice 3: the press program. Because they have been content developers, they've been the place

[3:56:17] Voice 3: that this body hasn't sat and thought through what should be in this policy statement. You're

[3:56:24] Voice 3: managing the project that is still the key.

[3:56:27] Voice 3: So

[3:56:30] Voice 4: just in terms of that management role, the delegate from EC on TPC, which is Trustee

[3:56:38] Voice 4: Peterson, is right.

[3:56:40] Voice 4: So what can we expect in terms of the role and responsibility of the delegate to do that

[3:56:52] Voice 4: interagency communication?

[3:56:53] Voice 4: Is that a staff thing?

[3:56:55] Voice 4: Does all of BC need to be informed at all times?

[3:56:58] Voice 4: Can each of these active projects have one vice chair that's

[3:57:02] Voice 6: got

[3:57:03] Voice 4: a focus on it

[3:57:05] Voice 4: and bringing the information back and working with staff on it?

[3:57:08] Voice 4: We're not all doing everything at once.

[3:57:11] Voice 3: That's a great conversation with your colleagues.

[3:57:14] Voice 3: We can certainly make that work.

[3:57:17] Voice 3: With any of the work here at a complex body like us,

[3:57:20] Voice 3: there's a political lens and there's a staff lens.

[3:57:24] Voice 3: um the political one is less encumbered by time meaning you might

[3:57:29] Voice 14: have something and

[3:57:31] Voice 3: you might want to alert your colleagues at this table that something's developed at tpc

[3:57:36] Voice 3: whereas our requirements like a staff report or a series of actions that might be more cumbersome

[3:57:41] Voice 3: to get to you so if if you had updates at ec meetings from the council committees around

[3:57:46] Voice 3: or on a project basis i don't see anything wrong with that that's it

[3:57:52] Voice 4: well and if we're and if the governance committee is going in that direction of putting more not

[3:58:00] Voice 4: work but trust and responsibility in the council committees to do the thinking and do the the sort

[3:58:06] Voice 4: of content work and then the council committees come back and say we have confidence in this

[3:58:12] Voice 4: whether it's a budget or it's a tpc draft that we're just managing that relationship because

[3:58:19] Voice 4: ec we're making sure that information is passed but we let the committee do the work and then

[3:58:24] Voice 4: we ensure that ec is apprised of like those things timeline when how much status and when do you need

[3:58:31] Voice 4: to have decisions made and is that the direction that i think

[3:58:37] Voice 4: that's where they're

[3:58:38] Voice 3: jumping ahead

[3:58:39] Voice 3: of them i think that makes sense for the organization your version of that would be

[3:58:43] Voice 3: reconciliation yeah because

[3:58:45] Voice 3: there isn't a committee that's doing that

[3:58:47] Voice 4: so our version of that so oh our

[3:58:50] Voice 4: oh the responsibility of ec's project right

[3:58:53] Voice 3: like gbc is carrying the heart of this yeah and you're

[3:58:57] Voice 3: managing its successful development yeah uh for other things it might be on something has no home

[3:59:04] Voice 3: other than the executive committee and you don't want trust council to be the holder of something

[3:59:08] Voice 3: because there's no direct mechanism yeah to

[3:59:11] Voice 3: speak to trust council except every four every three

[3:59:14] Voice 3: months so

[3:59:16] Voice 13: is there any the mechanics of it there that Toby just talked about is that and I'm just

[3:59:23] Voice 13: going to ask if that's right is that your understanding of that the mechanics of it

[3:59:29] Voice 13: yeah

[3:59:29] Voice 11: I think that's what the committee liaisons what that role is intended for yes right yes so

[3:59:34] Voice 11: it's it's at your discretion how you want to achieve that um and also you can advise staff

[3:59:41] Voice 11: how frequently you want staff reporting like i use my discretion on bringing it forward when i

[3:59:46] Voice 11: feel it's appropriate if you feel the need for more consistent reporting or more regular reporting you

[3:59:51] Voice 11: can advise us with that yeah

[3:59:54] Voice 12: well we do get that in our follow-up action we're still

[4:00:03] Voice 3: So there could also be a different discussion at this table around one project, meaning

[4:00:10] Voice 3: this is taking too long.

[4:00:12] Voice 3: Yes.

[4:00:13] Voice 3: Well, if we were going to do something quicker, then we have to let go of this, or we have

[4:00:20] Voice 3: to add that.

[4:00:23] Voice 3: And that question might be thought through by a sponsoring committee, but

[4:00:27] Voice 8: ultimately

[4:00:29] Voice 3: there's some initial

[4:00:31] Voice 3: and you'd bring fundamental questions

[4:00:33] Voice 3: like that to Trust Council for your agreement

[4:00:35] Voice 3: but you'd be asking

[4:00:36] Voice 3: sort of managing

[4:00:39] Voice 3: Yeah,

[4:00:39] Voice 4: that makes sense.

[4:00:41] Voice 3: So

[4:00:41] Voice 13: that's the policy statement project.

[4:00:43] Voice 13: One thing that I think is

[4:00:45] Voice 13: important here is that although

[4:00:47] Voice 13: there's a liaison from the executive

[4:00:49] Voice 13: committee that sits on TPC and I

[4:00:51] Voice 13: sit on it as ex officio, it's

[4:00:53] Voice 13: important for us as executive committee

[4:00:55] Voice 13: members to be monitoring that process

[4:00:57] Voice 13: closely because those conversations of that table are important um to at least understand that if

[4:01:03] Voice 13: for some reason it's delayed and it's not happening according to our schedule if you

[4:01:06] Voice 13: think it should be that we have some understanding about that and have the ability to address those

[4:01:11] Voice 13: issues as they arise

[4:01:12] Voice 3: if i may be frank we haven't really had an well i'll caution myself because i'm

[4:01:18] Voice 3: not sitting at all of these things we haven't there's current discussion of roles at executive

[4:01:25] Voice 3: committee I agree with what you're talking about there should be that

[4:01:29] Voice 3: person facilitates communication two ways yes you bring from executive

[4:01:33] committee concerns

[4:01:36] Voice 3: or support to the committee say you know what this isn't

[4:01:40] Voice 3: the three-year project yeah we

[4:01:42] Voice 3: haven't got it funded this way we've got it as a

[4:01:44] Voice 3: one-year project how are we gonna bridge that gap as well as bringing the

[4:01:47] Voice 3: thinking back it hasn't been a muscle we've really exercised at the trust but

[4:01:55] Voice 3: but it might be helpful.

[4:01:57] Yeah, and at all of the committee levels,

[4:02:00] there's this discretion that

[4:02:02] Voice 13: is self-activated work

[4:02:04] Voice 13: as opposed to work that council directs.

[4:02:06] Voice 13: And indeed, this is a sense of work directed by council

[4:02:09] Voice 13: that we provide the oversight for and they do the work.

[4:02:13] Voice 13: So I just wanna be clear on understanding how that works.

[4:02:17] Voice 13: Sounds like we're on the same page.

[4:02:19] Voice 13: So do you want to carry on with the monitoring

[4:02:21] Voice 9: of this project and management of this project?

[4:02:23] so this would remain an active project for you the

[4:02:26] Voice 3: policy statement project absolutely so laurie

[4:02:28] Voice 3: what do we do we'll just leave it here yeah i guess um we'll then turn our minds to the climate

[4:02:39] Voice 3: change emergency declaration which is one of your top um for this is probably going to be a

[4:02:47] Voice 3: challenging conversation for you to have um uh last term there was a climate change um declaration

[4:02:54] emergency declaration and the

[4:02:58] Voice 3: strategic plan was calibrated in its totality to

[4:03:04] Voice 3: include the climate change of actions that Council and trustees wanted to

[4:03:10] Voice 3: implement that was their version of addressing the climate change crisis

[4:03:14] Voice 3: okay turn the page we've included what the public sees here around climate

[4:03:21] Voice 3: change what are we doing local priorities in the various projects

[4:03:24] Voice 5: we

[4:03:25] Voice 3: went through the strategic plan you would see that there are items associated with climate change

[4:03:31] Voice 3: inside and they're varied all the way from eelgrass to housing okay so that's ongoing work

[4:03:40] Voice 3: that being said i cannot with honestly say that there is an active unified project with outcomes

[4:03:49] Voice 3: outcomes that's currently in place around this such that it's a top priority for such that it's

[4:04:00] Voice 3: actionable for

[4:04:01] Voice 12: you goodbye oh

[4:04:07] Voice 4: I

[4:04:08] Voice 3: just did that you can

[4:04:10] Voice 4: zoom in on your computer as well I've done

[4:04:14] Voice 3: that I got that okay so notwithstanding this priority exists um it's an undefined project

[4:04:21] Voice 3: and it doesn't have deliverables that rise to the level of the declaration of a climate change

[4:04:30] Voice 3: emergency in my humble opinion though the projects that are being noted individually have value

[4:04:37] Voice 3: um this priority should be reviewed and developed in light of trust council support for its

[4:04:43] Voice 3: declaration i would recommend that this conversation get returned i don't think this

[4:04:49] Voice 3: is an active i don't think you could enter answer a constituent or a trustee inside the organization

[4:04:55] Voice 3: say we're doing this tomorrow on this i think you should return this for some conversation

[4:05:00] Voice 3: at trust council well

[4:05:02] Voice 4: it's a question do we need a climate change action plan the same way we need

[4:05:07] Voice 4: a reconciliation action plan there's an actual strategy associated with you know and those

[4:05:12] Voice 4: projects are grouped according to their relative priorities and they're funded in a more coherent

[4:05:20] Voice 4: way there's a you know you

[4:05:21] Voice 4: have a path if you have a strategic plan with climate change we don't have

[4:05:25] Voice 4: a path we've got a random assemblage of projects that different trustees have initiated or asked

[4:05:30] Voice 4: for but they don't have a coherent it doesn't have a sponsoring other than us and so i would

[4:05:40] Voice 4: so both climate change emergency and first nations reconciliation i just wanted to maybe

[4:05:46] Voice 4: have the conversation whether they're projects or whether they're both lenses with which we

[4:05:55] Voice 4: analyze assess prioritize all the other projects within the islands trust work

[4:06:01] Voice 3: that's the mature

[4:06:01] Voice 3: version to my understanding of an organization but have those be attendant to everything that

[4:06:09] Voice 3: the organization does and everything kind of gets flowed through that we've had some advancements

[4:06:13] Voice 3: in that area and some not this is not an inconsequential list of projects that are

[4:06:19] Voice 3: many of which have been great

[4:06:20] Voice 5: here

[4:06:21] Voice 3: um but it's not unified in a

[4:06:24] Voice 5: strategy

[4:06:27] Voice 3: and you're not doing anything about it

[4:06:30] Voice 4: no sure right now just saying there's an emergency which

[4:06:35] Voice 4: isn't helpful it just throws everybody into panic mode go what are we doing that's what an action

[4:06:41] Voice 4: plan or a strategy can guide people along oh okay we have this problem and here's how we're tackling

[4:06:48] Voice 4: or is it a lens there is a global problem and there it informs a decision-making process

[4:06:57] Voice 4: so that every project we look at we go how does it answer the question of reconciliation how does it

[4:07:03] Voice 4: answer the question of climate change so those are okay

[4:07:08] Voice 3: what do you want to do with this as one

[4:07:13] Voice 3: of your top four active projects i'd

[4:07:17] Voice 13: like to provide some comments but i want to make sure

[4:07:19] Voice 13: that the vice chairs are providing some comments because i'm i'm just going to say right off before

[4:07:25] Voice 13: i say anything because i really like the the notion of looking at it through lenses because

[4:07:32] Voice 13: That's, I think, important, but other vice chairs,

[4:07:37] Voice 13: I can't see Tim on the screen at the moment.

[4:07:39] Voice 13: Tim, do you have any remarks here

[4:07:40] Voice 13: with respect to climate change emergency

[4:07:43] Voice 13: active current project?

[4:07:47] Voice 8: Yeah, it certainly can occur that it feels

[4:07:53] Voice 8: a little amorphous, you know, certainly as a quick glance.

[4:07:59] Voice 8: I like the idea of...

[4:08:03] Voice 8: you know if we're going to make this any kind of priority i'd like i'd like us to consider

[4:08:08] Voice 8: something like a an action plan if we're going to actively be working on this um i'm a little

[4:08:19] Voice 8: you know the way the way things go i mean i certainly i i take the cao's point that we have

[4:08:24] Voice 8: um items in the strategic plan that you know don't directly relate to this but i think in terms of

[4:08:30] Voice 8: of, as you say, being able to show to constituents,

[4:08:35] Voice 8: well, what are you doing?

[4:08:36] Voice 8: You've declared this emergency.

[4:08:38] Voice 8: What are you doing about it?

[4:08:40] Voice 8: It's a little less obvious than it might be.

[4:08:46] Voice 8: So I'd like to work, I mean, I think it's perfectly reasonable

[4:08:52] Voice 8: to say we're going to use climate change as a lens

[4:08:57] Voice 8: with which to view things.

[4:08:59] Voice 8: That's great.

[4:09:00] Voice 8: but again that's unless we're developing some kind of reporting on every item uh with the section

[4:09:07] Voice 8: that's on that i think an action plan is something that's a bit more concrete that we can point to

[4:09:14] Voice 8: that has um uh you know the potential for deliverables or you know being able to complete

[4:09:22] Voice 8: items on in terms of some kind of measurability so that we don't we're not

[4:09:33] Voice 8: in this situation where we might be accused of simply saying nice words and

[4:09:39] Voice 8: and not really accomplishing the goal so I'm in support if we're gonna keep this

[4:09:46] Voice 8: on the list I and and I am NOT suggesting that we take it off but I am

[4:09:51] Voice 8: in support of developing an action plan right

[4:09:57] Voice 3: so i recommend you write to trust council and say

[4:10:00] Voice 3: you haven't lost the thought but trust council would decide whether it wants an action plan

[4:10:08] like you know how does it want how does the trustees want to address this and do they want

[4:10:16] this to be one of your top working items and if they do you would say what do you want us to do

[4:10:23] that's that's what's missing so i'm recommending that this isn't a

[4:10:27] Voice 3: current active and i want to

[4:10:29] Voice 3: make sure this isn't my this isn't my prior to this work i only offer reputation as counsel

[4:10:38] Voice 3: in some way for strategic planning or

[4:10:41] Voice 12: hey david i would absolutely agree with that

[4:10:48] Trustee Maude: right now it's almost a placeholder sitting there without a home and it's important and it's so you

[4:10:56] Trustee Maude: You know, I think we set it back to our constituency and say, which is Trust Council, and say, okay, where are we,

[4:11:08] Voice 12: where do we want to go?

[4:11:10] Voice 12: Okay.

[4:11:11] Voice 12: So my remarks

[4:11:12] Voice 13: here are in agreement with what David's just said and the CEO's just said.

[4:11:21] Voice 13: But I wanted to step back a little bit because this is incredibly ambiguous.

[4:11:26] Voice 13: And that, you know, one, it doesn't have a project charter, which is how we do other things.

[4:11:33] Voice 13: And subsequently, we don't have an action plan.

[4:11:36] Voice 13: And if I want to, that could be my new word, lenses.

[4:11:41] Voice 13: If we want to apply the same lens that we just applied to the policy statement,

[4:11:45] Voice 13: that we administer who, what, when, and where,

[4:11:48] Voice 13: then we should do that to climate change.

[4:11:50] Voice 13: We don't actually do the work.

[4:11:51] Voice 13: We just say, are we on schedule?

[4:11:54] Voice 13: And so, but we don't have a schedule.

[4:11:56] Voice 13: And then I just want to step back a tiny little bit in that we declared an emergency.

[4:12:00] Voice 13: like unfortunately by sending it back to council we're going to end up where we were

[4:12:04] Voice 13: several years ago well to climate emergency what are we going to do and i think that remains

[4:12:11] Voice 13: unclear because it's not that we can convert the ice rink over to some kind of heat pump system

[4:12:17] Voice 13: it's that we can't convert the vehicles to electric we have to do this land use planning

[4:12:22] Voice 13: advocacy work setting a bar that if you want to build this then it has to meet

[4:12:26] Voice 13: whatever that gold standard or something you know so um we looked so then and kudos to staff and

[4:12:38] Voice 13: everybody that was involved in doing this is we i in my this is my own point of view we looked at

[4:12:44] Voice 13: climate change and said what are we already doing this climate change because quite honestly i think

[4:12:49] Voice 13: everything reality trust does or shouldn't do is climate change looked at through a climate change

[4:12:55] Voice 13: lens is my new favorite word and so um i think yes we need to go back to council to ask what the

[4:13:05] Voice 13: priorities are and there is a short list of them of which we can advocate for or change the bar to

[4:13:13] Voice 13: facilitate and allow communities to do the things give them permission to do the things that are

[4:13:18] Voice 13: necessary to facilitate a climate change initiative um and one thing that's missing on

[4:13:25] Voice 13: the what are we doing on the website actually although it's listed in local priorities

[4:13:29] Voice 13: absolutely is that whole wildfire uh awareness thing that actually should be a pretty high part

[4:13:39] Voice 13: that is what we and we're not doing yet but we're facilitating the opportunity for improvement

[4:13:44] Voice 13: districts and

[4:13:45] Voice 3: whatever the main things that you are on record and they're good projects

[4:13:52] Voice 5: are

[4:13:53] Voice 3: to amend the policy statement to reflect climate change reality so that's ongoing

[4:13:57] Voice 3: yes so it's not like you're going to trust council to have a conversation starting over

[4:14:01] Voice 3: we don't know anything about what we're doing the second one was to amend community plans

[4:14:08] Voice 3: and land use bylaws to foster climate change resilience including measures to protect coastal

[4:14:13] Voice 3: the Douglas fir, foreshore and nearshore environments and groundwater. So that is climate change

[4:14:21] Voice 3: work. And

[4:14:22] Voice 3: the third was develop a set of environmental data that's particular to the region and criteria

[4:14:35] that you could start to measure your decisions against.

[4:14:37] Voice 3: Those were the three strategic planning

[4:14:40] Voice 3: any climate change

[4:14:42] Voice 12: projects

[4:14:43] Voice 3: that currently are they still one is ongoing um do you want to

[4:14:52] Voice 3: investigate those further i i'd resist going back to just counsel i'm just saying yeah it's an open

[4:14:58] Voice 3: i don't think that's i don't want no i'd

[4:15:01] Voice 4: like us to make a decision based on the terms of reference

[4:15:05] Voice 4: which we

[4:15:06] Voice 4: have uh the mandate what isn't being done needs to be pushed along what's already

[4:15:12] Voice 4: decided as a priority and then as leaders what is missing in all the other pieces being covered

[4:15:21] Voice 4: by committees we are still the house where things come to its own so i don't necessarily agree going

[4:15:29] Voice 4: back to council and saying what do you think we should do because that'll just be let's unload

[4:15:34] Voice 4: all the things that we were dissatisfied about just accomplishing on the ec um i'd like to go

[4:15:42] Voice 4: back and say here's what um how we'd like to approach what we've been tasked with by you the

[4:15:50] Voice 4: trust council and what and here's a here's a way we can do that

[4:15:58] Voice 13: yeah i'm just talking so if i go back to the who what when i'm going to skip where because

[4:16:03] Voice 13: who is ltc what is that list that you just gave us when's the piece of the puzzle that's missing

[4:16:12] Voice 13: If we're going to administer, you know, under that lens of making sure this work is done, the when part is important in some form or fashion.

[4:16:22] Voice 3: I mean, yeah.

[4:16:24] Voice 3: Okay.

[4:16:25] Voice 3: So are we landing, where's this landing in your consciousness as a group?

[4:16:30] Voice 4: Can you scroll over, Laurie?

[4:16:32] Voice 4: I've done a little triangle pyramid.

[4:16:34] Voice 4: Can you scroll over to the other, slide it to the left, other way, other way, your left.

[4:16:43] Voice 4: So I've been drawing, because I can't resist a whiteboard.

[4:16:47] Voice 4: This is just me.

[4:16:49] Voice 4: I apologize.

[4:16:50] Voice 14: So I

[4:16:51] Voice 4: didn't delete anything.

[4:16:52] Voice 4: I took everything in current, future projects and existing projects,

[4:16:56] Voice 4: kind of just grouped them, which, according to the staff analysis,

[4:17:00] Voice 6: was like,

[4:17:01] Voice 4: you've got to scroll over.

[4:17:04] Voice 4: And really, I see there's these two big buckets,

[4:17:08] Voice 4: which is climate change and ecological integrity,

[4:17:11] Voice 4: reconciliation relationship building with first nations this is our as as an organization how we

[4:17:17] Voice 4: come forward really should is dc's role i think and then integrity and accountability with regard

[4:17:24] Voice 4: to our mandate towards the public and that includes communications how the trust policy

[4:17:29] Voice 4: statements roll out and all those other things so those to me are three buckets of that kind of

[4:17:37] Voice 4: gather all of i mean there could be intergovernmental relations maybe in there that's

[4:17:42] Voice 4: missing but i don't know what do you think about a general grouping like we can handle three

[4:17:51] Voice 4: big pieces

[4:17:52] Voice 4: a

[4:17:53] Voice 3: lot of projects underneath each one it

[4:17:55] Voice 4: is and but they need to be prioritized and put

[4:17:58] Voice 4: into a schedule or a workflow so they're not just all of them happening all the time

[4:18:08] Voice 4: something is being done and that's what an action plan would do an action plan would tell you which

[4:18:12] Voice 4: of these projects are happening

[4:18:14] Voice 5: so

[4:18:16] Voice 4: you've

[4:18:20] Voice 12: left this is a really great intuitive leap

[4:18:23] Voice 13: taken us to the only

[4:18:25] Voice 13: thing i'm really good at is intuitive tall buildings in a single bound

[4:18:30] Voice 13: but you know one of the things that i was going to say and what i was thinking here is that

[4:18:34] Voice 13: although under the policy statement as a reference which i think is actually a good project

[4:18:39] Voice 13: it's moving forward it's certainly got its challenges for the most part that fits under

[4:18:45] Voice 13: claire's umbrella if not on her desk right and that's good or bad it's good yeah um but these

[4:18:54] Voice 13: other things like climate change and whatever these first nations reconciliation and housing

[4:18:58] Voice 13: and whatever they don't have that same singular focus and so in order for us because you just

[4:19:06] Voice 13: talked about how do we strategize these things against each other but there needs to be some

[4:19:11] Voice 13: element of a singular focus where there's an individual or a body like a committee but even

[4:19:19] Voice 13: that's more difficult needs to be almost a subgroup a couple of people at most that has a singular

[4:19:24] Voice 13: focus on making sure that project is moving

[4:19:28] Voice 6: and

[4:19:29] Voice 13: if you want to buy if you're building a house you

[4:19:31] Voice 13: want some gravel or lumber moved you get people with shovels and people with big bags well there

[4:19:36] Voice 4: are four four of us on uc and is it not possible to delegate oversight of a particular area and

[4:19:44] Voice 4: reporting back just the same way that we do with committees i think the thing that

[4:19:48] Voice 1: i left off is

[4:19:48] Voice 1: regional

[4:19:49] Voice 4: planning because regional planning committee you know we don't need to monitor

[4:19:54] Voice 4: that work but of course i'll bring back what's relevant but that doesn't really in sort of being

[4:20:00] Voice 4: handled by many other bodies including the ltc so yeah one of us could each if if we adopted a

[4:20:08] Voice 4: model of of change processes or because that's what to me that's what ec really needs to become

[4:20:18] Voice 4: good at is as change processes are unrolling at the island's trust there needs to be some

[4:20:24] Voice 4: monitoring with the public monitoring with our mandate how does this fit with

[4:20:31] Voice 4: what we're supposed to be doing monitoring with fiscal restraints and

[4:20:36] Voice 4: timelines so we're not so we're vetting projects through these lenses of

[4:20:46] Voice 3: that's a mechanism that as we get a policy statement as we develop strategic

[4:20:55] Voice 3: planning in a better way everything's going to be as you described there's going to be criteria

[4:21:03] Voice 3: associated with making a decision that reflect the common values of the trustees of the day

[4:21:08] Voice 3: that would be the yeah how this would work in a perfect world such that when someone just rolls

[4:21:15] Voice 3: out let's do this you're measuring that activity whatever one of these go how is that measuring

[4:21:22] Voice 3: are common goals and priorities for this period of political work and I'm suspecting it'll look

[4:21:30] Voice 3: a lot like that or some version of it you have to talk it talk amongst yourselves

[4:21:35] Voice 3: talk

[4:21:36] Voice 4: amongst yourselves about

[4:21:37] Voice 3: about that that would be helpful particularly like when you

[4:21:41] Voice 3: have competing projects with a finite amount of money like OCPs one really needs to do a

[4:21:47] Voice 3: fundamental rewrite because it's touching on all of these areas the other one might be

[4:21:51] Voice 3: slightly more advanced and it doesn't meet all the criteria you would go with

[4:21:56] Voice 3: the state. I

[4:21:58] Voice 3: think that's the where we're all trying to get to in

[4:22:02] Voice 6: terms

[4:22:02] Voice 3: of you

[4:22:08] Voice 3: know what the one thing this does is it breaks down the priorities like it makes

[4:22:13] everything these

[4:22:14] Voice 3: are the priorities and then these the various ways that they

[4:22:17] Voice 3: get

[4:22:17] Voice 4: um

[4:22:18] Voice 3: realized yeah so i think you can have everything in one

[4:22:23] Voice 4: diagram

[4:22:24] Voice 6: here yeah the knapsack

[4:22:26] Voice 4: i wasn't sure if it belonged in governance section eight island stress act i don't know what that

[4:22:31] Voice 4: really is

[4:22:31] Voice 3: so before you do this i think you should go through these yeah and go we're done because

[4:22:37] Voice 3: some are done no i'm sure we should eliminate

[4:22:40] Voice 13: them just so if i might you notice i you probably all

[4:22:44] Voice 13: those i was just playing with that because i felt that the policy statement is the top of that

[4:22:48] Voice 13: pyramid and that's that that's where everything needs to be held in terms of the mandate and the

[4:22:54] Voice 13: vision but that's my point but the other thing that is immediately obvious to me that and maybe

[4:22:59] Voice 13: it's probably obvious to everybody else but i think it needs to be said out loud is the majority

[4:23:04] Voice 13: of these items sit under trust programs services test very few of them are actually regional planning

[4:23:13] Voice 13: Now, we've got the most populous body is regional planning services, and we've got the least populous body, which is just aerial services.

[4:23:21] Voice 13: And there's a real dilemma with trying to facilitate that work that is under that umbrella.

[4:23:29] Voice 3: You know what, sir?

[4:23:30] Voice 3: I'm going to humbly disagree.

[4:23:32] Voice 3: Oh, good.

[4:23:32] Voice 3: the last strategic plan was set up to have the land use authority reflect let's use climate

[4:23:41] Voice 3: change the climate change crisis and it wasn't a circular scenario no but even these projects

[4:23:48] Voice 3: um marine ecosystems that's not TAS right um NAPTEP's the conservancy marine advocacy that's

[4:23:58] Voice 3: not TAS they do advocacy NAPTEP

[4:24:00] Voice 11: is executive community because that's advocacy for the

[4:24:03] Voice 11: about this that particular

[4:24:04] Voice 3: shellfish aquaculture you know anything that's just you know the

[4:24:08] Voice 3: straight up advocacy piece yes but as you were trying to realize the strategic plan you're part

[4:24:14] Voice 3: of it the whole intention was to amend the official community plan so i'm getting a bit sad

[4:24:19] Voice 3: because we said that i said this so many times at trust council we had a very different strategic

[4:24:25] Voice 3: we agree instead of doing projects all over the place we're going to do projects that we can

[4:24:34] amend our official community

[4:24:35] Voice 3: plans to realize climate change outcomes yes let's do it

[4:24:44] Voice 12: but the

[4:24:45] Voice 3: model bylaw the governance review the model bylaw was the vehicle by which that would happen

[4:24:51] Voice 3: That has not proven popular.

[4:24:54] Voice 3: And trustees ultimately, notwithstanding the content, rejected that as a way to do things.

[4:25:00] Voice 3: So I don't know what they want to do.

[4:25:02] Voice 3: We're about to find out.

[4:25:03] Voice 4: Sorry, I would also say planners have said, you know, in regional planning committee,

[4:25:08] Voice 4: it doesn't work.

[4:25:10] Voice 4: So

[4:25:10] Voice 3: it wasn't just trustee.

[4:25:12] Voice 3: Yeah, it'd work if LPC chose to make it work, but LPC's not cooperating.

[4:25:19] Voice 3: Oh, okay.

[4:25:20] Voice 3: Yeah.

[4:25:21] Voice 3: Because their priorities are different.

[4:25:23] Voice 3: Like, we just did it for FOI.

[4:25:25] Voice 3: Yeah.

[4:25:25] Voice 3: We did it earlier today.

[4:25:26] Voice 3: Yeah.

[4:25:27] Voice 3: Here's the FOA by, and then all 10 are going to pass it.

[4:25:29] Voice 3: Could have done that with shoreline protection.

[4:25:32] Voice 3: Could have done that with, you know, green shores.

[4:25:34] Could have done that with, there's,

[4:25:36] Voice 3: but you know, that's not the way to success here.

[4:25:40] Voice 3: So, it's also less political, right?

[4:25:43] Voice 3: FOI.

[4:25:44] Voice 12: It's administrative.

[4:25:46] Voice 12: Yeah.

[4:25:47] Voice 12: We like it.

[4:25:48] Voice 12: Easy to do.

[4:25:49] Voice 6: Okay.

[4:25:52] Voice 3: So if you're allowing me to still facilitate,

[4:25:55] Voice 6: let's

[4:25:56] Voice 3: get back to item two, climate change.

[4:25:58] Voice 3: Do you want to think about this a little more?

[4:25:59] Voice 3: And you can say to Trust Council, this is important.

[4:26:03] Voice 3: This remains a project, but we need to define the project better.

[4:26:08] Voice 3: And at some point, you might ask them, you might engage with trustees to figure out the particular focus.

[4:26:18] Voice 3: But these projects

[4:26:19] Voice 3: are valid.

[4:26:23] Voice 3: Policy statement's continuing.

[4:26:27] Voice 3: And so do you want that to remain on your current active projects list and your action

[4:26:32] Voice 3: would be to task us with the development action plan potentially or frame the question a little

[4:26:42] Voice 3: bit more so that you can go to trust counsel to kind of accelerate your thinking?

[4:26:49] Voice 12: I think what you summarized there, framing it better for council, the goal of coming

[4:26:57] Voice 12: up with an action.

[4:27:00] Voice 12: Does that make sense to you as the person who's

[4:27:02] Voice 3: supposed to do all of them?

[4:27:04] Voice 13: Tim, I'll line there.

[4:27:05] Voice 13: Do you agree with that?

[4:27:08] Voice 8: Yeah, I agree to taking it back to Trust Council, you know, with at least maybe with a goal

[4:27:15] Voice 8: of coming up with an action plan.

[4:27:18] Voice 8: And absolutely, it needs to be framed in a way that Trust Council knows what we're looking

[4:27:23] Voice 8: for.

[4:27:26] Voice 3: So as we, Laura, this is going to be tough, but we have to, when you see, they're not

[4:27:32] Voice 3: going to be making motions, I don't think, unless you're, so policy statement stays in.

[4:27:38] Voice 3: Right now I'm hearing climate change stays in as an active project, but now there's work

[4:27:44] Voice 3: that's underneath it.

[4:27:47] Yeah, we have to do the work.

[4:27:49] What I mean is that.

[4:27:51] It needs some changes in scope and deliverables.

[4:27:54] Right, that the project be continued, but

[4:27:55] Voice 3: with some changes in scope and deliverables

[4:27:57] Voice 3: So the four options presented to you, we're going with C.

[4:28:05] Voice 3: Because we're going to report all this out in June.

[4:28:09] Voice 3: Okay.

[4:28:10] Voice 3: So item, can I move on or am I going too quick?

[4:28:13] Voice 3: Yes, you're going to stay on the pink square, current active.

[4:28:16] Voice 3: Yeah, the First Nations Reconciliation.

[4:28:18] Voice 3: This is ongoing, incredibly important.

[4:28:23] Voice 3: I think we're in a great place here.

[4:28:25] Voice 3: we haven't got this Trust Council's full expression of where it is but with a lot

[4:28:34] of what we've been talking about these don't need to be individual political

[4:28:38] decisions all the time right like they're just now becoming part of the

[4:28:42] Voice 3: DNA of the organization yes and a lot of that is represented in the in the number

[4:28:48] Voice 3: of projects that we're trying to develop that is we're hiring the new CIRA

[4:28:53] Voice 3: Development of the Reconciliation Learning Group, that's going to be a more focused political

[4:28:58] Voice 3: look at what we're trying to do, and we'll guide accordingly.

[4:29:03] Voice 3: Mundane looking things, but things that are important, the context database, receipt and

[4:29:10] Voice 3: application of First Nations responses to the Policy Statement Project.

[4:29:13] Voice 3: So we're on the cusp of that, that's driving our relationships.

[4:29:18] Voice 3: More long range, the protocol agreements, education and training for trustees and staff,

[4:29:25] Voice 3: starting another round of that, which you might indeed see even the upcoming Trust Council meeting in June.

[4:29:32] We have Brent Buehler coming in.

[4:29:34] We had Rhys Harding come in, so

[4:29:36] Voice 3: we started to invest there.

[4:29:39] Voice 3: And I think an updating of the Reconciliation Action Plan to make it more reflective.

[4:29:47] Voice 3: So I think there's a lot of work here, and I think this is my recommendation.

[4:29:50] Voice 3: This is the main body I want to see to have a future of priority for you.

[4:29:58] Voice 3: but they're over the next

[4:30:01] Voice 3: two or three months that this gets coordinated into a specific plan with some specific liberal

[4:30:05] Voice 3: but not for everything because it isn't we're doing it's all over every corner of the building

[4:30:15] Voice 3: or it's trying

[4:30:15] Voice 3: to does that make any sense i

[4:30:18] Voice 4: would argue it's not a project no it's

[4:30:20] Voice 4: not a project

[4:30:21] Voice 4: it's a i mean not to overuse lenses but it's a decision making matrix have we done our

[4:30:30] Voice 4: responsibilities in the reconciliation framework how does this meet those it's it should be

[4:30:37] Voice 4: everywhere it isn't so it's not really a project other than hiring sierra and i don't know i don't

[4:30:46] Voice 4: really see it as a project either i

[4:30:51] Voice 3: don't think i don't think we're quite i agree not quite good

[4:30:58] Voice 3: enough at this yet to not have it not be a focused area by a bot yeah

[4:31:08] Voice 11: so much as you talked about

[4:31:09] Voice 11: council deciding if they wanted climate action plan we might also consider if it wants to renew

[4:31:18] Voice 11: and that would i mean that would be the project is the development of a plan

[4:31:22] Voice 11: right under which we can you know we have the giant spreadsheet i think i showed you at the

[4:31:26] Voice 11: beginning of the term or

[4:31:27] Voice 1: the end of

[4:31:28] Voice 11: last term where we've got all kinds of administrative

[4:31:30] Voice 11: administrative improvements that need to happen many of which are still sitting but many of those

[4:31:34] Voice 11: can find their way into a plan this is how your staff is putting time towards improving that

[4:31:38] Voice 11: function and ensuring that engagement happens smoothly and our referral process is improved

[4:31:44] Voice 4: that's a management role that we could have because we're developing the project is developing

[4:31:50] Voice 4: a reconciliation action plan so we come back to council and ask is this what you want us to do

[4:31:55] Voice 4: that we're the body that does that,

[4:31:58] Voice 4: that would be my recommendation.

[4:32:00] Voice 12: Because if it's not here, where is it?

[4:32:09] Voice 12: That's great.

[4:32:10] Voice 13: Because where it needs to be,

[4:32:12] Voice 13: and the first thing that's on the action plan

[4:32:15] Voice 13: is the policy statement needs to be amended

[4:32:17] Voice 13: to embrace all of that,

[4:32:19] Voice 13: because that is the culture.

[4:32:23] Voice 13: So, and below that, I just want to emphasize,

[4:32:26] Voice 13: is that that trustee and staff,

[4:32:29] Voice 13: whatever you call that, training,

[4:32:30] Voice 13: awareness training and cultural awareness training needs to be ongoing and live particularly in a

[4:32:39] Voice 13: work environment where we have experienced some turnover

[4:32:43] Voice 12: staff and trustees 15

[4:32:46] Voice 13: new trustees that

[4:32:48] Voice 3: um

[4:32:49] Voice 12: but anyway i agree keep it on the list but you know all the paths lead to

[4:32:57] of my mind policy saying it's all right it's our what's

[4:33:04] Voice 13: what's that word that i use it's our

[4:33:05] Voice 13: it's our supreme document but

[4:33:08] Voice 4: when people are asking what are you doing about reconciliation

[4:33:10] Voice 4: as an executive we can say we're working on it the strategy that's going to outlive us that's

[4:33:20] Voice 4: going to carry on with

[4:33:21] Voice 4: the body that flows through this thing so i don't know if that's

[4:33:25] Voice 4: necessarily like nesting reconciliation as a piece of work in the policy statement is not enough to

[4:33:32] Voice 4: my mind like there still

[4:33:33] Voice 4: needs to be a project or reconciliation i agree

[4:33:37] Voice 4: action ongoing work yeah

[4:33:39] Voice 4: it's ongoing work but it i don't think like if i look at your list of the work that needed to be

[4:33:46] Voice 4: done and cleared up that's not going to be all answered with the policy statement amendment no

[4:33:52] Voice 12: However, right now, LDCs are voluntary willing participants within the policy statement becomes

[4:34:04] Voice 12: a requirement.

[4:34:05] Voice 12: Sure.

[4:34:08] Voice 4: So that's a policy piece of work that needs to be finished.

[4:34:11] Voice 4: But it's not the only reconciliation.

[4:34:14] Voice 4: Oh, no, absolutely.

[4:34:14] Voice 4: I would say.

[4:34:15] Voice 4: I know.

[4:34:17] Voice 13: That's why I say that that cultural awareness needs

[4:34:19] Voice 4: to be ongoing.

[4:34:21] Voice 4: I totally agree with you.

[4:34:22] Voice 4: and further i would add that the learning group whatever that like turns into probably is

[4:34:32] Voice 4: like where is that going to live that is a potential for me for how to be so so policy

[4:34:41] Voice 4: statement amendment is like the policy work that brings reconciliation into embeds it into the

[4:34:48] Voice 4: organization the culture needs to be changed and learning and and that's the learning group

[4:34:56] Voice 4: and then like staffing and management and and how we direct our resources is another aspect

[4:35:03] Voice 4: of reconciliation so those all should be part of the reconciliation action plan for a strategy

[4:35:10] Voice 4: i think that's all up to us personally

[4:35:15] Voice 4: really to

[4:35:17] Voice 6: hold

[4:35:19] Voice 4: that as a

[4:35:20] Voice 14: bucket of.

[4:35:24] Voice 14: Okay, I'm checking in with you,

[4:35:27] Voice 14: Vice Chair Peterson, are you feeling involved here?

[4:35:30] Voice 8: Yeah, I would just add to what Vice Chair Elliot

[4:35:35] Voice 8: was saying there that one thing that's come to my attention

[4:35:39] Voice 8: quite recently is the realization of the extra funding

[4:35:46] Voice 8: from the province, I suspect that we're going to, before too long, start looking at a situation

[4:35:59] Voice 8: where we might need to prioritize requests for access to that.

[4:36:07] Voice 8: In terms of developing an action plan, that's something I think we need to consider putting

[4:36:13] Voice 8: putting our minds to as well as in terms of how we're going to allocate those resources.

[4:36:23] Voice 8: So other than that, I'm in general agreement with what I'm hearing, but I just wanted to

[4:36:28] Voice 8: flag that piece as something that we need to put some thought to sooner than later.

[4:36:38] Voice 3: So then with item three, if you look through these options, I'm about to say the thing

[4:36:44] Voice 3: that no one wants to say oh well i like saying that yeah

[4:36:49] Voice 4: yeah that

[4:36:51] Voice 3: the project continue in its

[4:36:53] Voice 3: current form and priority that the project be concluded with any required communications of

[4:36:58] those involved that the project be continued with some change in scope and deliverable

[4:37:02] or

[4:37:03] Voice 3: that a project needs to be returned to trust council for further direction

[4:37:06] Voice 3: i'm getting the feeling that it's b that the project be b that the project continue in its

[4:37:15] Voice 3: current form and priority and that you would then so if you were speaking at trust council

[4:37:21] Voice 3: on this june you would say no first reconciliation there's attendant product work inside this

[4:37:26] Voice 3: function that the executive committees is um aids political guidance the allocation of the funding

[4:37:35] Voice 3: potential updating of the reconciliation plan ensuring that the staffing's in place in the

[4:37:40] Voice 3: development of reconciliation learning yeah

[4:37:44] Voice 13: and so i also think that filling that sierra position

[4:37:50] Voice 13: is significant it's

[4:37:54] Voice 3: hard to say for me to say the words we're going as fast as we can

[4:37:59] Voice 3: because it's taking a long time but like we're very oh we're going

[4:38:03] Voice 13: as fast as we can yeah

[4:38:05] Voice 13: but that is going to be significant and we need that before we do anything that's what i'm saying

[4:38:10] Voice 13: yeah because

[4:38:10] Voice 3: we're sold yeah so do i hear anything around item three as an active priority

[4:38:18] Voice 3: so you should call it into one but it

[4:38:22] Voice 12: should just remain active

[4:38:24] Voice 12: or move

[4:38:27] Voice 4: off that just is that consensus on that yeah i'd like to rename it somehow it's it's

[4:38:33] Voice 4: yeah first nations reconciliation is a bit nebulous but sorry

[4:38:37] Voice 4: i don't know let me check with that then i just had a closing comment yeah sorry

[4:38:41] Voice 4: i missed that

[4:38:43] Voice 11: okay if you've concluded that i just have a closing comment for you on that topic okay to

[4:38:48] Voice 11: you as vice chairs what i'm noticing is that some people are now because we haven't had a syrup for

[4:38:53] Voice 11: them an advice policy advisor position for so long people are now feeling like they're unsupported

[4:38:58] Voice 11: do tell people they can come my way if you're as you're out in community you know

[4:39:02] Voice 11: chairing meetings and dealing with staff and dealing with other elected officials

[4:39:05] Voice 11: please let them know i'm still here as a resource i can find support so i have we have information

[4:39:11] Voice 11: we can offer support. It's not, you know, we don't have everything to offer, but we certainly have

[4:39:16] Voice 11: some supports available. So I just wanted to mention that before we move on to the topic.

[4:39:21] Voice 6: Okay.

[4:39:22] Voice 13: Okay. You have a historical record of support that you provided that you could draw

[4:39:26] Voice 13: upon.

[4:39:27] Voice 12: That's right. In fact, I look

[4:39:28] Voice 13: at these three posters here, and the fact that that one has

[4:39:30] Voice 13: First Nation artwork on it is significant.

[4:39:34] Voice 3: Okay. So moving on. Item four, preserve and protect

[4:39:38] protect marine ecosystems. So this is a current active project. This project does not have

[4:39:45] current action items at this time, independent of actions by the chair or anyone else who

[4:39:51] works for this. It reflects a longstanding position of Trust Council. It's recommended

[4:39:57] that the criteria or the deliverables here be either reconsidered or refreshed. And when

[4:40:05] Voice 3: When I say that, I'm saying we have advocacy positions around many of these things.

[4:40:12] Voice 3: We have strategic planning projects that exist, but you're not, all of these don't have to

[4:40:24] Voice 3: be a major project to be realized by EC.

[4:40:27] Do you know what I mean?

[4:40:28] Like if we have a strategic direction that says, go do this with eelgrass, you're checking

[4:40:32] Voice 3: in.

[4:40:33] Voice 3: It doesn't have to be your top priority.

[4:40:34] Voice 3: priority um so it's recommended that it be much of this is just current work advocacy positions

[4:40:47] Voice 3: that's from an administrative perspective if someone said what are you doing cao an organization

[4:40:55] associated with this i would turn to you know the land use decisions that are made on a daily basis

[4:41:03] the amendment of the policy statement that theory would be strengthening our authorities here i'd

[4:41:09] look to larger projects like the strategic plan and look at the whole section on marine and

[4:41:17] freshwater strategy minimize the impact of commercial activities on the canada southern

[4:41:22] resident killer whales recovery plan map the extent of eelgrass and kelp beds with the area

[4:41:29] this one didn't really get traction review take a review of foreshore policies and regulatory

[4:41:34] bylaws

[4:41:35] Voice 3: throughout the trust areas and develop model policy bylaws for protection for shore

[4:41:39] Voice 3: shore and the near shore. So there was an example of a land use strategy that we were trying to

[4:41:44] Voice 3: implement. Develop a regional freshwater management strategy. So we have actually done that. So our

[4:41:50] freshwater work turns on the water sustainability act. Map and develop water budgets for groundwater

[4:41:55] aquifers in the trust area. That was an ongoing piece of work. And once again,

[4:42:01] Voice 3: we went to model

[4:42:10] Voice 3: So, in terms of the projects, the trust associated with this, they're ongoing, do you want this

[4:42:19] Voice 3: to be one of your top active?

[4:42:22] Voice 3: It goes under

[4:42:28] Voice 4: climate change.

[4:42:30] Voice 4: So if we developed a climate change strategic plan, I mean protection, shore planning, shorelines go under that.

[4:42:48] Voice 4: I

[4:42:52] Voice 13: don't know that it belongs under climate change because there's numerous aspects.

[4:42:59] Voice 13: There's DOCS,

[4:43:00] Voice 6: which

[4:43:01] Voice 13: is land development,

[4:43:03] Voice 12: shoreline development.

[4:43:04] Voice 12: and there's whether or not ecosystem protection

[4:43:11] Voice 13: species at risk come under a climate change

[4:43:17] Voice 13: lens or is a land use activity that compromises those i think sometimes clear my mind but and

[4:43:27] Voice 13: then the freighters is certainly there are aspects that are related to climate change but

[4:43:32] Voice 13: But the fact that they're sitting and running a risk of collision and pollution,

[4:43:38] Voice 13: it's just an industrial activity that is inappropriate for the area.

[4:43:44] Voice 4: It does, well, contribute to climate change.

[4:43:47] Voice 4: Well, for sure, yeah.

[4:43:49] Voice 4: I'm not saying that they're, I guess I'm just looking for a way to undo that.

[4:43:54] Voice 4: So shoreline planning and regional planning has a piece of that,

[4:43:58] Voice 4: where EC has the leadership piece is all these advocacy things that don't necessarily connect

[4:44:07] Voice 4: to regional planning or land use planning, right? So that's what I was trying to think of. Well,

[4:44:14] Voice 4: the free advocacy and ecosystem protection through the climate change lens.

[4:44:22] Voice 12: Anyway, if I may, I think that that needs refreshing is

[4:44:29] Voice 3: where that comes to. So it

[4:44:32] Voice 3: should be removed right now and as an your active project are there more important things that we're

[4:44:39] Voice 3: about to discuss somewhere else because you can't have 10 active projects you can have

[4:44:45] no i understand

[4:44:46] Voice 4: three to five we don't have an active project is what you're saying with no it

[4:44:50] Voice 4: is an

[4:44:51] Voice 4: active project i understand but there's no current action items at this time there's

[4:44:55] Voice 3: nothing to work that's ongoing you're not doing much about it right as an ec so it doesn't belong

[4:45:01] Voice 3: with us

[4:45:01] Voice 3: yeah so i think this is not an easy one but i'm just thinking that this isn't for you

[4:45:07] Voice 3: right now

[4:45:12] Voice 12: so sure but how do we refresh that and keep that within framework well you could think

[4:45:24] Voice 12: about what you want to do there but i don't think it's a an active project i think there's about

[4:45:31] three over here that yes are likely more important that should be here and that's the discussion we're

[4:45:36] Voice 3: have it so we're moving into current future projects is that what you is that what you do

[4:45:40] Voice 3: i do that or i go at this time this is an undefined project if i was speaking to trust

[4:45:46] Voice 3: council i'll be going what i'd be saying is this work is carrying on at this organization in these

[4:45:52] forms and the strategic plan line is like i said like a few minutes ago um there isn't an active

[4:45:58] role for ec

[4:45:59] Voice 3: other than a monitoring role our active projects we want to be active in

[4:46:06] Voice 3: so i actually don't know how that became here i

[4:46:10] Voice 4: know i keep looking

[4:46:11] Voice 4: at it i

[4:46:11] Voice 3: think it was advocacy

[4:46:13] Voice 3: i hope if there is then we would look at what that is and we get a defined

[4:46:33] project associated

[4:46:34] Voice 3: with it and we'd go forward and try to make that happen

[4:46:37] Voice 3: yeah so that's why

[4:46:37] Voice 13: i say it needs to be refreshed so certainly we can take it out of current active

[4:46:41] Voice 13: projects and we need to reflect on what it is

[4:46:45] Voice 3: that needs to be done so do you want to move

[4:46:47] Voice 3: it to current projects then and then we review it at that time yeah okay so that is

[4:46:55] Voice 3: is that okay with everybody

[4:46:57] Voice 4: yeah i i honestly think it belongs with regional planning but

[4:47:01] Voice 4: I don't understand why it's what you see oh

[4:47:07] Voice 12: I see there's nothing that we need to consider

[4:47:12] Voice 12: that

[4:47:12] Voice 4: there's nothing that we do about it except marine advocacy about freighters

[4:47:16] Voice 4: is what I'm

[4:47:17] Voice 12: because it's owned by a federal body

[4:47:23] Voice 12: yeah

[4:47:23] Voice 4: and so we're not doing anything about shoreline protection

[4:47:33] Voice 3: you get

[4:47:34] Voice 4: to draw on the big television this is like wow this

[4:47:38] Voice 3: is why i got into local government

[4:47:39] Voice 3: right here

[4:47:40] Voice 4: this is

[4:47:43] Voice 3: today's can we move on from this list yes so right now i think you have an

[4:47:52] Voice 3: act current active projects list that has um a policy statement a reconsideration or a refinement

[4:47:59] Voice 3: of the climate change emergency so what you'll be doing to me you'll be saying to me where are we

[4:48:05] Voice 3: here yeah right first nations reconciliation programming you probably have space for one or

[4:48:11] Voice 3: two other things yeah you've

[4:48:13] Voice 3: moved this one out now we're going to go through the current and

[4:48:16] Voice 3: future projects yeah we've got to be done here in about 10 minutes

[4:48:26] Voice 3: development of an island trust communication strategy

[4:48:30] Voice 5: this

[4:48:31] Voice 3: by policy is your responsibility

[4:48:33] at the trust we haven't

[4:48:35] Voice 3: i keep using the word mature it's getting boring but we haven't matured

[4:48:39] Voice 3: enough to really include engagement as a separate thing except we task planners with it whenever

[4:48:46] Whenever there's an individual project, we

[4:48:50] Voice 3: bitterly learned that that's not the way to go through stages of the policy statement approach, where we needed to develop our engagement process.

[4:48:59] Voice 3: Nevertheless, we've had a number of close tries or getting very close to developing a communication strategy that includes some of the things that you're talking about, social media

[4:49:11] Voice 5: engagement.

[4:49:13] Voice 3: and how do we inform communities before we make a decision about an OCP process or something

[4:49:17] Voice 3: policy, that kind of stuff.

[4:49:20] Voice 3: So that has been a future project and recommendation here is to make it a priority.

[4:49:29] Voice 4: I agree.

[4:49:33] Voice 4: Straight up.

[4:49:35] Voice 4: Page 128.

[4:49:39] Voice 3: I agree.

[4:49:41] Voice 3: Now would be a time, a safe time for you to disagree.

[4:49:44] Voice 3: agree

[4:49:46] Voice 11: yeah i will say staff capacity is an issue but we now have a dedicated person we can plan

[4:49:52] Voice 11: for the future um and i will be encouraging us to speak about communication and engagement

[4:49:58] Voice 11: um but potentially in separate strategies because we have different staff delivering different

[4:50:03] Voice 11: things um but i think it will be helpful to the trust to have more definition and more pre-planning

[4:50:10] Voice 11: around the budget that you have for communications around how you want to spend those funds

[4:50:15] Voice 3: The other thing I think is that the Governance Review specifically noted communications.

[4:50:23] Voice 3: And the Governance Committee isn't turning its mind to that right now.

[4:50:28] Voice 3: It's got a quadrant-based priorities matrix.

[4:50:35] Voice 6: We see by taking this out, get another Governance Review project underway or get some oversight

[4:50:42] side associated with it without tasking take it away from the governance committee

[4:50:47] Voice 3: and it would

[4:50:48] Voice 3: be removed from their work horizon and we've got kind of half of it anyway that's that one

[4:51:00] Voice 3: how do you want to do this like i've written recommendations under each one of these things

[4:51:05] Voice 3: do you want me to just walk through each one and then you discuss them all sure so

[4:51:08] Voice 13: we'll move that

[4:51:08] Voice 13: one

[4:51:08] Voice 3: over to the current active part or you

[4:51:12] Voice 13: want i'm giving you context you have to okay talk about

[4:51:16] Voice 13: So I want to add something else here because we bumped it off to schedule earlier was the advocacy provincial funding that needs to be on that.

[4:51:25] Voice 13: Oh,

[4:51:25] Voice 3: sure. Welcome. Absolutely. We have any we have to go through this list.

[4:51:29] And now we have to go through your fuel and trust council's fuel and talk about strategic planning in an hour

[4:51:37] Voice 3: and five minutes.

[4:51:38] Voice 3: So how do you think we get through it? All right.

[4:51:42] Voice 3: Right. I'm going to go through all of these and then you go yes, no, man, no.

[4:51:48] Voice 3: Okay.

[4:51:48] Voice 3: Thanks for allowing me such leeway here.

[4:51:51] Voice 3: So yes on the first one.

[4:51:53] Voice 3: Okay. So we've got communication strategy. Keep that in mind as a candidate for this.

[4:51:59] Voice 3: Marine advocacy, which is the impact of commercial activities on southern resident killer whales, oil spills, and anchorages.

[4:52:08] Voice 3: it's intended to reflect action items

[4:52:10] Voice 3: there's currently no active work on this

[4:52:12] Voice 3: in terms of

[4:52:14] Voice 3: you can't turn to us and say where's this

[4:52:18] so it's not an

[4:52:19] Voice 3: active project

[4:52:21] Voice 5: there is advocacy positions in place

[4:52:23] such that if something happens you would do it

[4:52:25] do you want this to remain

[4:52:28] so the question we're saying is do you want this to remain on

[4:52:31] your future projects

[4:52:32] and if it became a current active

[4:52:35] project it would have to be

[4:52:38] redeveloped more

[4:52:41] broadcast public meetings I think

[4:52:43] that you should remove that we do that already yeah every communications about the trust i think

[4:52:48] you should fold that into the communication strategy yeah and

[4:52:52] Voice 3: get it off this long list

[4:52:53] Voice 3: yeah now

[4:52:54] Voice 3: should i

[4:52:57] Voice 11: take a minute and explain yeah

[4:53:00] Voice 12: okay

[4:53:01] Voice 11: so this came about as part of the strategic

[4:53:03] Voice 11: planning of last term um looking for ideas about responding to the climate change emergency

[4:53:08] Voice 11: kind of concept in the climate crisis.

[4:53:11] Voice 11: So NAPTEP currently applies to 65% of a,

[4:53:16] Voice 11: you get a 65% rebate

[4:53:20] Voice 11: on a portion of land to protect your covenant.

[4:53:24] Voice 11: And in some cases,

[4:53:25] Voice 11: the financial incentive that it's meant to provide

[4:53:29] Voice 11: isn't enough to cover the upfront costs

[4:53:32] Voice 11: faced by landowners applying to the program.

[4:53:34] Voice 6: The

[4:53:35] Voice 11: concept was raised that it could be 100%.

[4:53:38] Voice 11: we could ask the province to amend the legislation to support 100% exemption on the portion of that

[4:53:43] Voice 11: land so move it from 65% of your taxes to 100% of your taxes as a way of further incentivizing

[4:53:48] Voice 11: people to enter the NAPTEP program

[4:53:50] Voice 5: so

[4:53:51] Voice 11: this program is a trust council program it's administered by

[4:53:54] Voice 11: the conservancy but is this something you know that would be of interest it was listed in last

[4:54:01] Voice 11: term strategic plan is like a climate action because

[4:54:07] Voice 4: it is isn't it our responsibility to

[4:54:10] Voice 4: liaise with the government if we want to ask for something different

[4:54:14] Voice 4: so it's not really something

[4:54:15] Voice 4: the conservancy

[4:54:16] Voice 11: can do or no it's

[4:54:17] Voice 11: like then it's council it's the regulation it's provincial

[4:54:20] Voice 11: regulation the program is council's program right the one thing i would note at this time is the

[4:54:25] Voice 11: conservancy board has somewhat put a hold on you know the types of properties that they're accepting

[4:54:30] Voice 11: these days we just due to capacity yes

[4:54:32] Voice 3: what's the trend here meaning do we just say we've been

[4:54:36] Voice 3: increasing up with a different exemption threshold we have more nap tip we have more nap tip applicants

[4:54:42] Voice 3: can we sustain more nap tip applications at the islands trust at this time from an administrative

[4:54:47] Voice 3: perspective no

[4:54:48] Voice 3: not no so this

[4:54:50] Voice 3: might not be a current future project or a i mean it might get

[4:54:58] Voice 3: The cost-benefit ratio.

[4:55:00] Voice 3: Well, we might have a basket here

[4:55:02] Voice 3: that is discussions with province.

[4:55:04] Voice 3: Yeah, finally.

[4:55:06] MAPTEP.

[4:55:07] Yes.

[4:55:07] First Nation.

[4:55:08] You know, whatever.

[4:55:09] Those things should go

[4:55:10] Voice 3: in a bundle

[4:55:11] Voice 3: because you don't want to keep going back

[4:55:12] Voice 3: to asking different things

[4:55:14] Voice 3: when you're sitting in this place.

[4:55:15] Voice 13: Yeah, we are getting ahead of it now

[4:55:16] Voice 13: because indeed, if that box was there,

[4:55:19] Voice 13: better from the province,

[4:55:20] Voice 13: you could toss that one in there.

[4:55:22] Voice 3: Right.

[4:55:24] Voice 3: So, do we have agreement?

[4:55:26] Voice 3: Yes.

[4:55:28] Voice 11: reluctance from the lifestyle but uh i understand yeah i'll just add in order to advocate successfully

[4:55:33] Voice 11: on this we put forward a business case for five thousand dollars it's the analysis that's needed

[4:55:38] Voice 11: to bring it forward that was not approved in one of the budget years last term so there is you know

[4:55:44] Voice 11: there's work associated it's not just a letter there would be analysis needed to bring it forward

[4:55:48] Voice 11: you don't have

[4:55:48] Voice 3: map type up in this current future projects it

[4:55:51] Voice 4: was moved over oh i may have instead

[4:55:53] Voice 4: instead of copying it.

[4:55:54] Voice 4: Oh, you stole it.

[4:55:55] Voice 4: I didn't.

[4:55:56] Voice 4: Okay,

[4:55:56] Voice 3: you gotta go.

[4:55:58] Voice 4: Just drag it back, drag it off.

[4:56:00] Voice 4: There you go.

[4:56:01] Voice 4: Oh

[4:56:01] Voice 3: no, I'm in the wrong thingy.

[4:56:02] Voice 3: I

[4:56:03] Voice 4: can do it, I can do it.

[4:56:04] Voice 3: Can you move it over?

[4:56:05] Voice 4: Back to, are we off current furniture projects?

[4:56:08] Voice 3: Yes, but I'm gonna do this with it.

[4:56:11] Voice 3: X.

[4:56:12] Voice 3: It's X, yeah, what's another way to do this?

[4:56:14] Voice 3: I'll just go, good mark.

[4:56:19] Voice 3: Apologies, I copied them all.

[4:56:21] Voice 3: The next one is advocate to reduce negative impacts

[4:56:24] impacts of shellfish aquaculture practices.

[4:56:26] We have created the Bain Sound.

[4:56:28] We are supporting the Bain Sound Secretariat.

[4:56:32] Voice 3: There are currently no action items here

[4:56:34] Voice 3: for executive committee that you would be undertaking

[4:56:37] Voice 3: that I'm aware of.

[4:56:38] Voice 3: And

[4:56:39] Voice 4: didn't we successfully get to a trustee on the-

[4:56:41] Voice 4: We did.

[4:56:43] Voice 4: Advisory board.

[4:56:45] Voice 4: So that's, you know, somebody is undertaking that.

[4:56:47] Voice 3: So is the, I don't think.

[4:56:50] Voice 3: Sad face.

[4:56:57] Voice 3: um there's two uh significant piece strength and relations with first nations developing

[4:57:01] Voice 3: a policy regarding referral responses where there's a known archaeological site

[4:57:05] Voice 3: that's a specific project and a strategic direction item inside the strategic plan

[4:57:09] Voice 3: i would think that would naturally live here yeah so this one goes there

[4:57:15] there.

[4:57:19] Voice 3: And then the calls for justice. I think is the same

[4:57:28] Voice 3: thing. I don't know why that would be treated as a separate

[4:57:30] Voice 3: entity. And there's just a general need for education

[4:57:34] Voice 3: around the interrelation of all these things, which needs to

[4:57:37] Voice 3: happen. A full conversation. So that would be going to here.

[4:57:42] Voice 3: here and finally number nine governance this was utilized associated with the letter to the province

[4:57:56] Voice 3: right and it was to try and use a certain section of the act to say we can get right to the

[4:58:01] Voice 3: governor and council and we did that but we also know that it just means it goes to the minister

[4:58:09] Voice 3: it goes to right it's the same door it's the same it's a different door to the same

[4:58:16] it ends up in the same office meaning if it goes to an order it goes to cabinet

[4:58:20] Voice 3: cabinet will go

[4:58:21] Voice 3: to these jobs this and it goes to there um i don't think at this point now the implications

[4:58:29] of

[4:58:29] Voice 3: that letter or renewal of that letter for a few beyonds trust exists under fuel

[4:58:37] Voice 3: as a strong contender for being one of the big projects it's not this one so i think this is

[4:58:47] Voice 3: sideways right sure okay the last one is the modi memorandum of understanding done we lifted the old

[4:58:57] Voice 3: agreement we put it in your it's here i don't know who you it's ended up at moat with ec because

[4:59:10] Voice 3: didn't rpc send it over or was it it's totally irresponsible my trust programs

[4:59:17] Voice 3: protocol

[4:59:18] Voice 4: agreements are rpc or us protocol agreements are council yeah

[4:59:27] Voice 3: it's a council thing

[4:59:31] Voice 12: and the ahodi is really it is our well

[4:59:35] Voice 3: it's rpc i mean it's a planning issue totally

[4:59:41] Voice 3: um i have not so this makes this my responsibility and i haven't done anything with this how long

[4:59:48] Voice 3: of being here

[4:59:49] Voice 11: oh it came to i think it got punted over towards the end of last term and i can offer

[4:59:54] Voice 11: some history if you want some okay um so the modi agreement came up as part of the policy

[5:00:00] Voice 11: discussions particularly around climate and what the policy statement could do to incentivize

[5:00:05] Voice 11: active transportation and it was seen there was recognized to be a tension in the modi agreement

[5:00:10] Voice 11: that we want to have historic you know island character type roads but also that active

[5:00:15] Voice 11: transportation you would like shoulders on those roads for the safety of isopressant pedestrians

[5:00:20] Voice 11: right um so it was sort of brought up as an impediment to active transportation was this

[5:00:25] Voice 11: agreement but there's also there's always been tension at the trust because um inevitably as

[5:00:31] Voice 11: you look at road winding you have tree cutting um and you have a loss of character sometimes

[5:00:35] Voice 11: um so it was felt that this agreement should be looked at um also what came up and there was

[5:00:41] Voice 11: concerns raised in that conversation around as you look at bringing shoulders into roads

[5:00:44] Voice 11: concern that modi and contractors wouldn't be sufficiently sensitive to cultural heritage

[5:00:50] Voice 11: heritage protection and so there felt that there would be a need from the trust in that agreement

[5:00:55] Voice 11: if it's opened up to advocate for higher measures and higher standards around cultural heritage

[5:01:02] Voice 11: protection as they look at bringing

[5:01:04] Voice 11: in road changes that said we have that agreement has

[5:01:08] Voice 11: always been a challenging conversation with modi and we've certainly heard in the past that if we

[5:01:12] Voice 11: asked to open it they might just want to get rid of it so that's the history as i know it tpc felt

[5:01:19] Voice 11: it wasn't really within their terms of reference

[5:01:20] Voice 11: to undertake changes to that agreement

[5:01:22] Voice 11: and so sent it to executive committee

[5:01:25] Voice 11: could certainly say it's a regional

[5:01:27] Voice 11: planning matter or just not do it

[5:01:29] Voice 11: or just not do it.

[5:01:30] Voice 3: Trust Council hasn't told you

[5:01:31] Voice 3: to do it. Like a committee

[5:01:37] Voice 3: bless everyone's heart

[5:01:38] Voice 3: a committee comes up with an idea

[5:01:42] Voice 3: it's emerging

[5:01:43] Voice 3: it's important but it's not being

[5:01:45] Voice 3: they just have an idea

[5:01:47] Voice 3: and we're starting to see that in fact with our current

[5:01:49] Voice 3: strategic planning process that someone will have a

[5:01:51] Voice 3: a great idea and one committee will say I move that this other committee does something everyone

[5:01:56] Voice 3: agrees and then um that is that committee then refers it to executive committee so all of a

[5:02:03] Voice 3: sudden you're turning around to me and going where's the thing well it hasn't been approved

[5:02:11] Voice 3: at a trust council level right maybe it doesn't have to be but anyway it's part of the the

[5:02:17] Voice 3: decision making swirl

[5:02:18] Voice 4: so so let me get this straight I think

[5:02:20] Voice 4: we have something to add here

[5:02:23] Trustee Maude: Well, I just, I think maybe if we have a pause and reflect and patience, because I'm assuming

[5:02:30] Trustee Maude: that in June, based on what happened in Saturna and what happened in Gabriola, probably it

[5:02:36] Trustee Maude: will be brought up in Trust Council, that this protocol needs to be reviewed because

[5:02:44] Trustee Maude: times are a changing.

[5:02:45] Voice 11: So

[5:02:46] Trustee Maude: maybe we don't have to take the initiative at this second.

[5:02:50] Trustee Maude: if we wait a month

[5:02:52] Trustee Maude: we will be told to take it

[5:02:54] Trustee Maude: yeah

[5:02:56] Voice 3: I always like to get ahead of the curve

[5:02:57] Voice 3: but you might say to trust council

[5:02:59] Voice 3: hey we've got this on our list

[5:03:02] Voice 3: is this important to you

[5:03:04] Voice 3: and they will go yeah can you believe what just happened

[5:03:06] Voice 3: in the last month

[5:03:06] Voice 3: that works for me

[5:03:09] Voice 3: well

[5:03:10] Voice 4: my question

[5:03:12] Voice 4: is this not already

[5:03:14] Voice 4: within our role

[5:03:15] Voice 4: as a function of what we do

[5:03:17] Voice 4: interagency coordination and cooperation

[5:03:19] Voice 4: or communication

[5:03:22] Voice 4: So when something comes up from the press council and they go, hey, we need you to talk

[5:03:27] Voice 4: to MOTI about this, this is an issue, that now becomes an action that's added to our

[5:03:33] Voice 4: responsibility.

[5:03:33] Trustee Maude: That's what I'm saying.

[5:03:34] Trustee Maude: But in general, a

[5:03:36] Voice 4: MOTI MOU, looking at that, is not a project.

[5:03:40] Trustee Maude: Well, that's what I'm saying is that today, I don't think we're empowered to do anything

[5:03:43] Trustee Maude: with it.

[5:03:44] Trustee Maude: But in June, I think we will be empowered to do something.

[5:03:48] Voice 4: You're going to make that happen.

[5:03:49] Voice 4: okay

[5:03:49] Trustee Maude: so well i'm just listening to what what's happening around the island but ec can make that

[5:03:54] Voice 3: happen well in fact you know made me think what were your work plans approved by trust council

[5:04:00] Voice 3: except for like one or two projects that you're interested in or one project just like any other

[5:04:05] Voice 3: body around yeah

[5:04:06] Voice 6: so

[5:04:07] Voice 3: we're gonna have to write a report based on this discussion for the next

[5:04:12] Voice 3: trust council meeting

[5:04:13] Voice 5: that

[5:04:14] Voice 3: summarizes what we've done and in it we can ask this question

[5:04:19] Voice 3: to do that okay yeah i'm just staggered by the amount of work that you know what else is going

[5:04:29] Voice 3: on you

[5:04:29] Voice 13: always like to leave here

[5:04:30] Voice 3: with less work and you're generating more work

[5:04:34] Voice 3: it's marginally undoable here but we're going to get to the next piece okay so that's our

[5:04:39] Voice 3: first two lists does anyone need a break no

[5:04:42] Voice 3: yes okay five minutes

[5:04:44] Voice 3: minutes well

[5:04:46] Voice 4: because we're in the meeting now with it

[5:09:22] Voice 12: whatever you said it's fine

[5:09:23] Voice 13: so okay

[5:09:25] Voice 13: we're gonna recess at three sounds good to me but we're darn near because it makes a huge

[5:09:32] Voice 13: difference in my world i

[5:09:34] Voice 12: got fire practice tonight well we have to talk about strategic

[5:09:38] Voice 12: planning yeah yes

[5:09:39] Voice 3: so we'll take the last five minutes to talk about when that will happen if

[5:09:45] Voice 3: we don't get there right now so i'm going to move on to the second set of lists that are competitive

[5:09:50] Voice 3: ideas to go on this list yeah we're not just going through the fuel no we're

[5:09:56] Voice 3: going through it to go wow this is important or we've been tasked with

[5:10:00] Voice 3: something and then we're gonna list what those things are so we're on

[5:10:04] Voice 3: 11.1 point

[5:10:05] Voice 3: three I'm on page 189 yeah 11.1 or can you create a new box right over here can

[5:10:16] Voice 3: you do that you can i can't no but i can't write i want you to type type it can you type from

[5:10:22] Voice 3: there to on this uh yes because if i do writing it's it's going to be too big and sloppy yeah

[5:10:31] Voice 3: okay

[5:10:31] Voice 4: i think first you're going to have to i think

[5:10:36] Voice 3: we're going to just create a new text box

[5:10:38] Voice 3: i have

[5:10:40] Voice 4: oh it's

[5:10:41] Voice 11: not showing the link just under the pink button you need to move in so they

[5:10:45] Voice 4: Oh, you need to unclick the button.

[5:10:46] Voice 6: That

[5:10:47] Voice 4: green box needs to show on screen.

[5:10:49] Voice 4: She's put it.

[5:10:49] Voice 4: Oh, she moved it.

[5:10:50] Voice 4: It's showing.

[5:10:51] Voice 4: She moved it now.

[5:10:52] Voice 14: It's this.

[5:10:53] Voice 14: Yeah.

[5:10:55] Voice 14: Oh, you made it bigger.

[5:10:57] Voice 14: And anyone can write on it now.

[5:10:59] Voice 14: This is really cool.

[5:11:00] Voice 14: So magic.

[5:11:00] Voice 14: Okay.

[5:11:02] Voice 14: So item one.

[5:11:09] Voice 3: The way we do fuels is something will be on a trust council fuel,

[5:11:13] Voice 3: and it'll also show up on the EC fuel if they told you to do it.

[5:11:16] Voice 3: So we just have to mentally be aware that that's the case.

[5:11:18] Voice 3: so the first one we've got here is from march is trust council direct executive committee to work

[5:11:23] Voice 3: with staff on a coordinated strategy to request the province revisit the provincial grant funding

[5:11:28] Voice 3: formula number one so could you write um provincial grant funding please and there's a whole bunch of

[5:11:39] Voice 3: other stuff um stop now i'm blowing past item two three four five which we're doing right now

[5:11:53] Voice 3: six seven we already know we're doing it I guess eight well no that's not a

[5:12:06] Voice 3: project we'll respond to Minister Kang as Trust Council's asked so you're

[5:12:12] Voice 3: saying seven is just going to happen in due course seven is happening in due

[5:12:17] Voice 3: course it's part of number three on the current list so

[5:12:21] Voice 5: then

[5:12:23] Voice 3: we get to the

[5:12:24] Voice 3: governance committee the Finance Committee as the governance committee

[5:12:27] Voice 3: asked the executive committee to follow the SWOT process

[5:12:31] Voice 3: for a strategic planning discussion.

[5:12:33] Voice 3: So that's, I put that up there for you to think about today.

[5:12:40] Voice 3: We've got to host a panel session on housing challenges.

[5:12:43] Voice 3: I believe that's underway if Stefan's still with us

[5:12:49] Voice 3: and the trust council coordinator round table on housing.

[5:12:53] That's the executive committee fuel.

[5:12:55] Voice 12: So what I'm seeing, so-

[5:13:02] Voice 12: So did you put line 10 and 11 there just now?

[5:13:07] Voice 3: Just can you put number one?

[5:13:10] Voice 12: Yep.

[5:13:11] Voice 12: You want me to put number one there?

[5:13:12] Voice 12: Yeah, number one.

[5:13:14] Voice 3: And then underneath it, oh, no, we'll do it your way.

[5:13:20] Voice 3: And then the second one was the SWOT.

[5:13:30] Voice 3: And I'll just put SWOT up there, I guess.

[5:13:32] Voice 3: But it's really a strategic planning discussion.

[5:13:34] Voice 3: Yeah.

[5:13:37] Voice 3: do any of you see from items one through eleven anything that you think should be a current

[5:13:43] Voice 3: project or active project for ec so what do you think about coordinating ongoing

[5:13:55] Voice 3: orientation of trustees that's your job anyway that's not your that's not a one project's a

[5:14:04] Voice 3: one-time deal

[5:14:05] Voice 14: okay like

[5:14:06] Voice 3: let's do a thing because we don't do it yet or we don't do it well enough

[5:14:09] Voice 3: okay dedicate resources to it and i don't see anything else

[5:14:13] Voice 4: well what about eight sorry is that

[5:14:15] Voice 4: did you say that's being undertaken like yeah

[5:14:19] Voice 3: but that's a work so this is just my filter

[5:14:22] Voice 3: that seems like a work item we already wrote the letter trust council said write again

[5:14:29] Voice 3: now depending upon what the next answer is that could be the rest of our lives project

[5:14:35] Voice 3: getting a full review of the islands trust which was left of this letter now it'd be a year long

[5:14:45] Voice 3: yeah right now you've got direction from trust council to simply re-request the review all you're

[5:14:56] Voice 3: doing is like we're writing the letter have we not done this we've

[5:15:02] Trustee Maude: done have we reset the letter

[5:15:03] Trustee Maude: it was basically sent the letter to the minister saying we'll get back to you in september

[5:15:09] Voice 13: really

[5:15:09] Trustee Maude: no well

[5:15:12] Voice 13: we have to go back there's some action associated with that but it's a wait it's

[5:15:16] Voice 3: an action thing it's not a i'm not going to turn into it yes okay so i'm moving on um i'm going

[5:15:25] Voice 3: through marler's area this is worthwhile legislative and administrative work but none

[5:15:39] Voice 3: of those are projects no

[5:15:41] Voice 6: um

[5:15:42] Voice 3: i'm into planning services except for the housing piece which i

[5:15:53] Voice 3: think housing could be something you should think and talk about um i'm then into trust area services

[5:16:01] Voice 3: so i'm going quickly i

[5:16:03] Voice 11: could take you back to number one um on the director of planning's list

[5:16:07] Voice 11: the development of community strategy materials could be could be a project which

[5:16:15] Voice 12: one do you want

[5:16:16] Voice 12: page 192 number

[5:16:18] Voice 4: one i agree that would go under a communications strategy which is already on our

[5:16:26] Voice 4: top yeah this is a

[5:16:30] Voice 3: specific communication project so it's a good question should that be

[5:16:37] Voice 3: planning and does that or executive and

[5:16:42] Voice 11: that's a question just there could

[5:16:45] Voice 3: probably be executive

[5:16:49] Voice 4: So what if the policy amendment project, the content is developed by regional planning,

[5:16:56] Voice 4: but the management and the communications piece, how that goes out, how that's delivering

[5:17:02] Voice 4: the budget that's attached to it, should belong to EC.

[5:17:05] Voice 4: And council did pass a motion assigning it to EC.

[5:17:08] Voice 9: Okay.

[5:17:09] Voice 9: So, Stephan?

[5:17:13] Voice 7: Hi.

[5:17:14] Voice 7: Yeah.

[5:17:15] Voice 7: So, this is obviously of interest to the regional planning committee.

[5:17:19] Voice 7: they've made more resolutions they've made resolutions to support further development

[5:17:24] Voice 7: of a housing strategy and then to get support from trust council within that strategy is a housing

[5:17:31] Voice 7: communications component um and and then and on top of that so that's that hasn't been adopted

[5:17:38] Voice 7: by trust council yet in the meantime uh part of developing that housing strategy is a small

[5:17:44] Voice 7: snippet of raising awareness of the crisis the housing crisis so that's work that actually our

[5:17:50] Voice 7: regional planning committee has tasked staff with and we were expecting by about the december trust

[5:17:56] Voice 7: council to come back with a draft uh housing strategy it may not have a detailed housing

[5:18:01] Voice 7: communications strategy within that greater housing strategy yet we have because we haven't

[5:18:08] Voice 7: found the resources but my point is to say that the regional planning committee is very interested

[5:18:12] Voice 7: in that work i

[5:18:14] Voice 3: don't think it's for you guys right now okay

[5:18:16] Voice 3: it's in the hands of us okay uh

[5:18:25] Voice 3: going to trust area services our intent is up for something that's you know fundamental

[5:18:30] Voice 3: like these top few projects are now on page 195 and in fact you've done all this reading

[5:18:46] Voice 3: is there anything that you think should be up there otherwise we're going to the trust council

[5:18:51] Voice 3: fuel. So we have two candidates up here right now for future projects. Revisit the funding

[5:18:57] Voice 3: formula. And the SWOT isn't really one, but it's strategic planning. Could you go slash

[5:19:04] Voice 3: strategic planning on the SWOT? Okay, so on page 196, you see the first one is another

[5:19:13] Voice 3: iteration of ask for more money from the province. Where are we with this public engagement tools

[5:19:23] Voice 3: and approaches is it jillian working um

[5:19:29] Voice 11: yeah we're doing some foundational work i would think

[5:19:31] Voice 11: it would fall under the broader communications project okay and strategy that's been asked for

[5:19:36] Voice 3: that's another way to clear the decks is just to keep referring things under other things

[5:19:40] Voice 3: the same amount of work but it's only three things

[5:19:43] Voice 12: that's what i like yeah

[5:19:44] Voice 3: um

[5:19:51] Voice 3: so i turn to you is there anything on this list

[5:19:54] Voice 3: under Chief Administrative Officer

[5:19:56] Voice 3: that you would volunteer should be a project

[5:20:01] Voice 3: that you consider.

[5:20:02] Voice 3: Page 196 and 197.

[5:20:06] Voice 3: It's the Trust Council's fuel.

[5:20:08] Voice 4: Number four is sort of,

[5:20:16] Voice 4: I don't know, I'd like to talk about that.

[5:20:18] Voice 4: It's meant to be done in June of this year anyways.

[5:20:28] Voice 4: Resources and priority footage

[5:20:30] Voice 4: to advance the Trust reconciliation activity.

[5:20:32] Voice 4: I

[5:20:32] Voice 3: can speak to that.

[5:20:32] Voice 3: actually

[5:20:33] Voice 4: do we need that anymore because we have what

[5:20:35] Voice 3: that came out of is chair luckham indicated

[5:20:37] Voice 3: that he when spoke with the minister about funding for the islands trust and specifically around

[5:20:42] Voice 3: reconciliation funding

[5:20:43] Voice 5: there

[5:20:44] Voice 3: was discussion of trust council saying well that's been not

[5:20:47] Voice 3: ineffective but hasn't worked um we haven't gotten any new funding we should all get a list of the

[5:20:53] Voice 3: priority projects so that we as elected officials and this was in the last term it was actually

[5:20:58] Voice 3: actually an embittered conversation to a certain degree.

[5:21:02] We need a list of materials so

[5:21:05] Voice 3: that we can go out and solicit government.

[5:21:08] Voice 3: And then, since then, well, we draw a SEPA by then.

[5:21:14] Voice 3: We have this huge list.

[5:21:16] Voice 3: It's hard for staff to come up with a list to say, for each of you,

[5:21:21] Voice 3: this is what you go talk to a minister about.

[5:21:24] Voice 3: So that's why it hasn't really gotten done.

[5:21:28] Voice 3: And we don't really know where Trust Council is.

[5:21:29] Voice 3: it's only had one First Nations education session so far, or training session. Obviously they have

[5:21:36] Voice 3: some thinking and support from the program overall, plus we just got $150,000. So it's still

[5:21:45] Voice 3: a thing, but I don't think it's a big project, it would just be a thing we do.

[5:21:48] Voice 4: But I don't think it

[5:21:49] Voice 4: doesn't need to be on the list because it's essentially done, as in we've made the argument

[5:21:55] Voice 4: to the province, they've responded, and now we have money to spend on reconciliation activities.

[5:21:59] Voice 3: Well, that's true. This, just like we're tidying up your fuel, probably we should be doing

[5:22:05] Voice 3: this with Trust Council to tidy up any old things. It's just looming

[5:22:10] Voice 14: another piece of

[5:22:10] Voice 14: work.

[5:22:13] Voice 3: I'm not going to be able to get all this for June.

[5:22:16] Voice 3: I just want to acknowledge that all of that work that was

[5:22:19] Voice 13: done by Claire and her staff

[5:22:21] Voice 13: was what helped articulate

[5:22:24] Voice 13: the ask

[5:22:26] Voice 13: so that additional fund.

[5:22:28] Voice 12: That

[5:22:28] Voice 13: was hugely successful.

[5:22:30] Voice 3: Oh, yeah?

[5:22:32] Voice 3: We

[5:22:34] Voice 6: wouldn't have got it otherwise.

[5:22:36] Voice 6: No, exactly.

[5:22:38] Voice 6: I don't see anything else. Do you see anything

[5:22:45] Voice 6: else? Okay.

[5:22:52] Voice 12: So, am I going too quickly?

[5:22:56] Voice 5: No, fine.

[5:22:57] Voice 5: Last

[5:23:05] Voice 3: place I'm going

[5:23:05] Voice 3: for new ideas to have this discussion

[5:23:08] Voice 3: is the bottom. I'm going back up

[5:23:11] Voice 3: to page 129.

[5:23:12] Voice 3: And that's in 129 of your agenda.

[5:23:16] Voice 3: So to summarize, we have gone through your current active projects and made amendments.

[5:23:24] Voice 3: We've gone through your proposed or future projects and just went through your fuel and

[5:23:31] Voice 3: trust council's fuel and came up with this, right?

[5:23:36] Voice 3: Now, the question to you is, is there anything out there based on the external internal scan

[5:23:43] And it's not on any one of these lists that you think you should turn your minds to as a project.

[5:23:51] Voice 3: And I wrote down some potential suggestions on page 129 of the briefing that accompanies this session.

[5:24:00] Voice 12: And it was one

[5:24:06] Voice 3: at the bottom of page 129.

[5:24:08] Voice 3: So, Executive Committee, March 2023, the funding one, it's already there.

[5:24:14] Voice 3: Two, another version of the funding one.

[5:24:17] Voice 3: So we've grabbed those two off of the fuels.

[5:24:23] Voice 3: Three was recommendation to broaden engagement

[5:24:27] Voice 3: and capacity building within local communities,

[5:24:29] Voice 3: particularly with respect to all the First Nations

[5:24:31] Voice 3: and the work of the Atlas Trust.

[5:24:33] Voice 3: That is extremely challenging resolution,

[5:24:39] Voice 3: but I think it should just be referred to item three

[5:24:42] Voice 12: of your current priorities.

[5:24:47] Voice 12: And finally, on page 130,

[5:24:52] Voice 3: I offer these as thoughts for you.

[5:24:54] Voice 3: The bylaw enforcement review process,

[5:24:57] Voice 3: the development of the strategic plan,

[5:25:01] Voice 3: housing initiatives, or anything else.

[5:25:06] Voice 3: And to be very specific,

[5:25:09] Voice 3: your responsibilities for strategic planning

[5:25:14] Voice 3: are in Policy 241, and there as I read out,

[5:25:19] Voice 3: to coordinate the development, preparation, and implementation

[5:25:22] Voice 3: of an organizational strategic plan.

[5:25:27] Voice 12: To coordinate the development, preparation, and implementation of

[5:25:33] Voice 3: an organizational strategic plan.

[5:25:34] Voice 3: Your job is to keep Trust Council prepared to make these decisions

[5:25:43] Voice 3: so is there anything on any do you want to now talk about bylaw enforcement review housing or

[5:25:52] Voice 3: anything else well

[5:25:55] Voice 13: this is bylaw enforcement review not underway as a result it is a request

[5:25:59] Voice 13: so we don't need to do anything with that for recommendations to come back from

[5:26:03] Voice 13: so

[5:26:04] Voice 3: we'll get the report back probably september

[5:26:11] Voice 3: and that could get bigger or smaller depending on the outcome yeah okay that reasonable everybody

[5:26:20] Voice 3: in the meantime i'll report to you yeah on it yeah absolutely would be the body i would speak

[5:26:26] Voice 3: yep absolutely you okay with that tim excellent okay yeah well that go on the

[5:26:34] Voice 3: no it's not a future project it's an ongoing piece of work that's fine so then we turn to

[5:26:40] Voice 3: to the strategic plan.

[5:26:42] Voice 3: I

[5:26:42] Voice 13: have to ask

[5:26:45] Voice 13: your question. Where do I

[5:26:47] Voice 13: put, where do I park

[5:26:49] Voice 13: the freighters in this

[5:26:51] Voice 13: whole thing as an

[5:26:55] Voice 13: important

[5:26:55] Voice 12: element in

[5:26:56] Voice 12: the preservation and protection of this vehicle?

[5:27:01] Voice 3: Let's talk about it.

[5:27:03] Voice 3: The first thing

[5:27:05] Voice 3: I'd ask is, do we have

[5:27:07] Voice 3: current information that everyone

[5:27:09] Voice 3: understands as to the status?

[5:27:12] Voice 3: That's why we need to

[5:27:13] Voice 13: refresh it okay so that's i guess where i should have asked the question is how do we get

[5:27:18] Voice 13: bringing ourselves up to date with what's going on because roberts bank has changed the situation

[5:27:23] Voice 13: the port potentially having the authority to manage anchorages is changing the situation

[5:27:28] Voice 13: and so we need to come up to whether we agree with all of that and then we drop it or we don't

[5:27:35] Voice 13: agree with it and we continue to advocate where

[5:27:39] Voice 12: we think that it shall fall short which is holding

[5:27:45] Voice 12: So

[5:27:47] Voice 4: I'm going to suggest that that's not the project, it's an advocacy topic and it comes

[5:27:52] Voice 4: under our responsibility for inter-agency, inter-governmental coordination, communication

[5:27:58] Voice 4: and liaison.

[5:28:00] Voice 4: But whatever advocacy work needs to be done, gets done.

[5:28:07] Voice 12: So is that true?

[5:28:10] Voice 12: Well you know what, we don't have anyone here to say that.

[5:28:17] Voice 12: I think we do.

[5:28:21] Voice 12: have to build

[5:28:22] Voice 3: a cage to each other. No, I don't think we physically have a human being.

[5:28:26] Voice 3: Oh no, we don't. Yeah, absolutely. I agree with that. And that's not because we don't have the

[5:28:33] Voice 3: position. If we had all our positions filled, I think we'd be more robust. This is the primary

[5:28:39] Voice 3: thing for not doing this work. Well, that's an emerging issue. Not emerging, but a long-standing

[5:28:44] Voice 3: issue. It's done work already. But no matter which way you label it, I'm just wondering

[5:28:50] Voice 3: probably would achieve it well i guess my concern

[5:28:54] Voice 13: is it can become an urgent issue if the port

[5:28:59] Voice 13: authority is given cardboard do whatever you want make this work

[5:29:03] Voice 3: okay so if that happens we triage

[5:29:06] Voice 3: okay and we get rid of or halt work on one of the top active priorities and just go

[5:29:16] Voice 3: So we're not doing policy statements for four months, or we're not doing, you

[5:29:20] Voice 5: know,

[5:29:22] Voice 3: we can do some things concurrently, but that's the whole, you're going to have so many sources for.

[5:29:29] Voice 3: It's hard to do this with stuff in clerks area because it usually takes experience and understanding. It's hard to hire off the street to go get a subject on that one.

[5:29:39] Voice 13: Or you never painted a house before, what do you mean?

[5:29:42] Voice 13: Let's move on. I don't want to take any more time.

[5:29:46] Voice 3: get this figured out in my head hey so strategic planning do we have half an hour then to think

[5:29:53] Voice 3: this through yeah

[5:29:54] Voice 6: yeah

[5:29:55] Voice 3: okay oh no no

[5:29:58] Voice 6: we can't do that

[5:30:01] Voice 6: sorry

[5:30:12] Voice 12: three items here my recommendation to you is that you have to do the provincial grant funding

[5:30:21] this one's your top priorities yes i'm never going to get to

[5:30:25] Voice 3: it or help you out if it's

[5:30:26] Voice 3: if it's not on that list it's not on that let's get it done get it on the list okay so we need

[5:30:32] Voice 3: direction to say uh council's asking you so it's all gonna work out we make a motion now uh i think

[5:30:42] I think we're going to, I think it'd be best to make a motion that says that our

[5:30:45] Voice 3: active projects list is setting.

[5:30:51] Voice 3: So we're going to go this year.

[5:30:54] Voice 3: Yes.

[5:30:57] Voice 3: Now strategic planning, there's two things to talk about with strategic planning.

[5:31:01] Voice 3: One is, is this going to be one of your top projects?

[5:31:09] Voice 3: Is this one of your responsibilities? Right now we haven't done anything with it, by definition.

[5:31:16] Voice 12: initiatives so i agree with you but if that become encumbered with the governance committee

[5:31:29] and financial planning committee call

[5:31:30] Voice 3: for corporate planning we've got to talk about

[5:31:33] Voice 3: that now for the next 25 minutes and then schedule another meeting for early next week

[5:31:38] Voice 3: okay okay so it's strategic planning it's your responsibility it's the start of the term

[5:31:45] Voice 3: there's uncertainty, though progress in it, what are you going to do? That's the

[5:31:54] Voice 3: moment we're in right now and more even quite importantly we've got time is

[5:32:01] Voice 3: marching on to a certain degree. We think we're in our first year but by June

[5:32:06] Voice 3: we're talking about all of the years, strategic things. So I think the only

[5:32:14] Voice 3: decision you have to make around your work plan is fixing these, agreeing that this

[5:32:19] Voice 3: it comes from your active projects and that strategic planning until it's up and running

[5:32:27] Voice 3: you define your role there tim has a question yes sir uh

[5:32:34] Voice 8: so more of an observation um

[5:32:37] Voice 8: being sitting on the uh governance committee that uh and this just might be helpful for

[5:32:45] Voice 8: for anyone who who hasn't been in that space um i think there's a fairly uh

[5:32:52] Voice 8: clear perception that the corporate planning process is going to take some time to come to

[5:33:03] Voice 8: fruition and that the normal strategic planning process is going to have to kick off and start

[5:33:15] Voice 8: out. And I think I mentioned earlier, eventually we'll merge with the corporate plan, but I think

[5:33:23] Voice 8: there's an expectation um at governance committee that while that corporate planning planning

[5:33:32] Voice 8: goes on that the you know the the strategic planning process as it has been done in the past

[5:33:39] Voice 8: is expected to to kick off um so i just wanted to highlight that for for uh the vice chairs

[5:33:47] Voice 8: I know Chair Leckham's been at those meetings so he's probably got a pretty similar understanding I think as myself as where how the governance committee sees that process so I think yeah I think it's important that we have you know as easy that we're going to put some energy into the into strategic planning and also with that sort of level of awareness that the goal of certainly of governance committee is that this is

[5:34:17] Voice 8: going to emerge not not this year maybe next year um so just wanted to sort of plant that

[5:34:26] Voice 8: yeah

[5:34:26] Voice 3: appreciate that and i'd agree with that

[5:34:28] Voice 3: assessment but that's an emerged

[5:34:32] Voice 3: thought that's been said twice and in fact here's my concern if and this is all a sunny day

[5:34:38] Voice 3: but yesterday in speaking with the financial planning group they're saying oh you're working

[5:34:43] Voice 3: on the strategic plan you're doing an analysis a SWOT analysis is it ready yet or some words to

[5:34:51] Voice 3: that effect and they honestly want that to advance the discussion but what Tim said has been

[5:35:02] Voice 3: communicated between the executive committee and how much is the governance committee working on

[5:35:08] Voice 3: how much are you treading on their toes by having a current process how much do we carry on with and

[5:35:14] Voice 3: have a base version those are challenging concepts

[5:35:19] Voice 5: because

[5:35:20] Voice 3: I'll tell you what happened last time

[5:35:21] Voice 3: by the time we had the election I had a plan for a strategic planning process ready for trust

[5:35:29] Voice 3: council by our second meeting in December or January we were looking at it and we went this

[5:35:37] Voice 3: is what our areas of interest I also hired a consultant the consultant came in and had two

[5:35:43] Voice 3: two full day sessions with Trust Council

[5:35:46] Voice 3: coming up with a strategic plan.

[5:35:48] Voice 3: All strategic plans are tough to get to.

[5:35:51] Voice 3: And I think that, frankly, we could have done it

[5:35:54] Voice 3: with some of the advice

[5:35:55] Voice 3: out of the Governance Committee review, perfect.

[5:35:58] Voice 3: But that's all done by now.

[5:36:01] Voice 3: In June, if you look at the start of this plan,

[5:36:04] Voice 3: in June of last year, of last term,

[5:36:10] Voice 3: we discussed it and we refined it in September

[5:36:16] Voice 3: and passed it in december so we're behind and we have to figure out how much of that of our

[5:36:26] Voice 3: strategic planning process we want to undertake between now and september where i think i don't

[5:36:33] Voice 3: know if julia's still on this call but by september i think we could have some general

[5:36:40] decisions

[5:36:41] Voice 3: around projects and what they might cost for the coming year

[5:36:45] Voice 6: we'd

[5:36:47] Voice 3: be late to the

[5:36:48] Voice 3: budgetary process by doing it but it can't be December so that means two years of unfunded

[5:36:54] Voice 3: projects now you don't need to be doing it we have a strategic plan with several pieces that

[5:37:03] Voice 3: are underway the pc's just so we've got that some core themes how do we initiate this

[5:37:15] Voice 3: i'm i don't in previous years i just came in and said i think this is the process we should

[5:37:22] Voice 3: should undertake and we'll discuss when with the governance report and all the questions around

[5:37:27] Voice 3: this process I'm less inclined to come in and just go this is what we should do because we're trying

[5:37:33] Voice 3: to envision a new process so I need your help in figuring out what you want me to do in June

[5:37:43] Voice 3: and in September I can I can

[5:37:46] Voice 3: follow what I

[5:37:47] Voice 12: think um basically there's

[5:37:55] Voice 3: a process and there's things

[5:37:57] Voice 3: we'd like to do and we could just and at the top of it which is the vision

[5:38:04] Voice 3: discussion that Trust Council do you want to have which was referred to in

[5:38:09] Voice 3: the Governance Committee report before you do corporate and strategic planning

[5:38:12] Voice 3: I've mentioned this to the chair of Governance Committee you want to have

[5:38:17] Voice 3: that conversation first and then talk about what strategic direction it is

[5:38:22] Voice 3: even though the whole framework isn't complete like Tim says it gets folded in

[5:38:28] Voice 3: over years and the rigor gets better or do we just go to trust council and say what are six

[5:38:34] Voice 3: projects you're interested we'll fund them does everyone agree on these base five or six and it's

[5:38:38] Voice 3: just an interest-based discussion and we can still apply some of that framework meaning more rigor

[5:38:46] Voice 3: on project definition um business plans for each of the meetings monitoring early reporting being

[5:38:53] Voice 3: more of a give and take you yeah am I talking too quickly or does this make sense so if we have to

[5:39:06] Voice 3: we're not going to be hiring a consultant we've got no time for that because quite often large

[5:39:10] Voice 3: bodies want to hear an outside voice and don't feel like they're getting led right um so I talked

[5:39:18] Voice 3: to Judy Getty and saying well where do you feel we're at I've talked with Chair Lockham over the

[5:39:22] Voice 3: the last month or so saying where do you feel you're at you guys should speak um and then what

[5:39:29] Voice 3: would be a good way to start that conversation with trust council it would be good to start in

[5:39:35] Voice 3: june um at least to start having this conversation now i'll offer like we've talked a little bit here

[5:39:44] Voice 3: um claire and others and myself what could be some of those things i think it's ludicrous to go what

[5:39:49] Voice 3: what projects do you want, or what are your, you know, it's too soon for that, but you could

[5:39:56] Voice 3: undertake the SWOT analysis that they want to build into the new process, and make that an activity

[5:40:03] Voice 3: itself, like, if I did a SWOT analysis for the Islands Trust, it would not be the same as yours,

[5:40:11] Voice 3: and you're the decision makers, like, my SWOT would be, only be funny, okay,

[5:40:22] Voice 3: I won't hypothesize anything, because those people who do that are shortly employed.

[5:40:32] Voice 3: So that's a political discussion, so we could organize a discussion to go, okay, what's

[5:40:38] our strengths, our weaknesses, our opportunities, and our threats?

[5:40:41] I could write something with the assistance of staff to get that conversation going.

[5:40:45] We could have an hour-long, two-hour session with that.

[5:40:48] Voice 3: We could also, if the Governance Committee sponsors this, either introduce the idea of

[5:40:57] Voice 3: a discussion around part three of the Islands Trust, like, can we come to an understanding

[5:41:03] Voice 3: of what we want to do?

[5:41:05] Voice 3: I don't know if you can pull that off by June, just maybe one that's facilitated, I don't

[5:41:11] Voice 3: know, at least you could start doing some of that.

[5:41:15] Voice 3: But that's irrespective of the corporate planning process that might get reported on or not.

[5:41:21] Voice 3: because just heard from Tim we agree it's the new process is going to feed

[5:41:28] Voice 3: into what we're doing right now over time it's not going to happen by June and

[5:41:38] Voice 3: then in September I guess it'll put a lot of this funding funding would be

[5:41:45] Voice 3: directed at First Nations housing our mental criteria

[5:41:53] Voice 3: projects associate that

[5:41:56] Voice 3: we have to start to start that process

[5:41:58] Voice 3: so if you want to speak.

[5:41:59] Voice 4: I was just noticing that Trustee,

[5:42:01] Voice 4: our Vice Chair Peterson has his hand up.

[5:42:02] Voice 3: Okay, Trustee Peterson.

[5:42:06] Voice 8: Oh, I'm sorry.

[5:42:08] Voice 8: I just neglected to take it down earlier.

[5:42:10] Voice 8: I

[5:42:11] Voice 3: thought you were gonna save the day there for a second,

[5:42:13] Voice 3: so.

[5:42:15] Voice 8: Well, I mean, since you've called on me,

[5:42:18] Voice 8: I'll just take a moment to sort of reiterate,

[5:42:21] Voice 8: I think what I'm hearing you say,

[5:42:24] Voice 8: we need to really figure out what it is

[5:42:28] Voice 8: we're going to be or how we're going to frame this this conversation at trust council um i was just

[5:42:37] Voice 8: looking noting the the governance committee's next meeting isn't not until the end of this month

[5:42:43] Voice 8: um so i i mean i think we need to we can't wait um we can't realistically wait for a lot more

[5:42:55] Voice 8: more input from them at this point.

[5:43:01] Voice 8: But I think that framing the discussion

[5:43:07] Voice 8: either with some background from governance committee

[5:43:12] Voice 8: or some outlining of what the idea behind the transition

[5:43:19] Voice 8: to the corporate planning process is

[5:43:23] Voice 8: and how we might like thinking about how we might merge

[5:43:26] Voice 8: the way we have done strategic planning,

[5:43:30] Voice 8: how we can get that to flow from past practice

[5:43:37] Voice 8: into this future practice that's still under construction.

[5:43:42] Voice 8: And so I think it's important

[5:43:44] Voice 8: to have that be part of the discussion.

[5:43:48] Voice 3: Right, and I'm just drawing a graphic.

[5:43:51] Voice 3: That's no small task.

[5:43:53] Voice 3: So we're sort of doing a strategic plan,

[5:43:56] Voice 3: but now we're doing it quicker.

[5:44:00] Voice 3: Right? So we'd have our current strategic plan, and we'd be developing the corporate plan, and every time a good idea shook out, like, you know, swap what we want.

[5:44:10] Voice 3: Right? Before we do rush off badly in all directions, we're doing that kind of work.

[5:44:16] Voice 3: We'd be funneling that into this year, 2023, 2024.

[5:44:25] Voice 3: And then we might have a real opportunity to amend our strategic plan halfway through the term.

[5:44:31] Voice 3: This is a

[5:44:32] Voice 3: placeholder strategic plan.

[5:44:34] Voice 3: Do we

[5:44:34] Voice 4: have an interim, like, two-year strategic plan so that 25 to 27 or whatever, 29, is the new?

[5:44:47] Voice 13: So, you know, it's interesting that what Trustee Peterson has just said there because, you know, we're intellectually connected on a fiber optic cable.

[5:44:57] Voice 13: for those of you, Steve, that are articulating,

[5:44:59] Voice 13: because I've sort of been wondering the same question

[5:45:02] Voice 13: that I think that Tim is articulating there,

[5:45:05] Voice 13: is that, you know, how do we be more nimble

[5:45:09] Voice 13: in order to facilitate this in a short duration period of time?

[5:45:12] Voice 13: Because we're hung up by a process

[5:45:15] Voice 13: in order to achieve some new thinking out of the box

[5:45:18] Voice 13: and moving into a new place.

[5:45:19] Voice 13: And that's why the question exists,

[5:45:21] Voice 13: is how can we have conversation outside of a public meeting?

[5:45:24] Voice 13: right people want to move this so how could we actually facilitate reaching some of these

[5:45:30] Voice 13: outcomes that you suggested and i i'm guessing maybe you're going that route here but is there

[5:45:38] Voice 13: a way to facilitate more opportunities for discussion to advance what do you mean specifically

[5:45:43] Voice 13: more meetings of who uh those members that are no no

[5:45:49] Voice 3: not all the counseling that's the one just

[5:45:53] Voice 3: just like trustees get together and talk

[5:45:54] Voice 3: about things and then report back

[5:45:56] Voice 3: to them, yeah?

[5:46:00] Voice 3: I'm assuming they're doing that all the time.

[5:46:03] Voice 12: Like,

[5:46:04] Voice 12: I'm

[5:46:05] Voice 3: sure David Maude

[5:46:05] Voice 3: speaks to other trustees.

[5:46:07] Voice 12: Yeah,

[5:46:08] Voice 3: I do, but those are all

[5:46:09] Voice 3: the speedy ideas that aren't necessarily

[5:46:11] Voice 3: in grace. I'm talking about June,

[5:46:13] Voice 3: September, and December.

[5:46:15] Voice 3: That's all this year.

[5:46:18] Voice 3: What are we doing

[5:46:19] Voice 3: to get us onto

[5:46:21] Voice 3: to so yeah don't want to be on an island here trying to respect the corporate process they're

[5:46:27] realizing it's taking going

[5:46:29] Voice 3: to take a long time given that what are we going to do so at the june

[5:46:36] Voice 3: trust council on

[5:46:46] Voice 4: the text or the pen

[5:46:50] Voice 4: this is

[5:46:53] Voice 12: our first that makes total sense do you want the pen

[5:47:00] Voice 4: I

[5:47:01] Voice 12: wonder if someone sneaky changed it no

[5:47:12] Voice 3: so in June we could have a squat vision

[5:47:21] Voice 11: and values and

[5:47:24] Voice 3: you could write to the

[5:47:28] Voice 3: governance committee for the sponsor of the vision and values thing or you guys

[5:47:32] Voice 3: have to start aren't you all on no okay well you two are i am yes him is as well there has to be

[5:47:46] okay um i could come up with a framework between now and december to

[5:47:53] Voice 3: achieve this which we're only

[5:47:54] Voice 3: a couple months out so it's quite achievable but we will internally deliver this me the staff swap

[5:47:59] Voice 3: no the whole thing okay not for june i'm talking events would occur in june the fence would occur

[5:48:10] Voice 3: in september and then they'd be into our budget cycle for december so does that meet the goal

[5:48:21] Voice 3: do you thought we could feature it i thought we developing a corporate plan that's the process

[5:48:29] what we can investigate in the next little while is

[5:48:34] Voice 3: what trustees would like to what they believe

[5:48:36] Voice 3: in, what they'd like to do, and how much it's going to cost.

[5:48:42] Voice 3: And we have that for a December Trust Council meeting with them.

[5:48:48] Now we will not be able to have 15 or 20 projects, we won't be able to have a lot of projects,

[5:48:54] we won't be able to have done a lot of that.

[5:48:56] The following year, when we have a more enhanced corporate planning process, we might refine

[5:49:02] the strategic plan or update it.

[5:49:08] Voice 12: so for june september you

[5:49:20] Voice 3: guys have to task me with thinking all this through

[5:49:24] Voice 4: so i'd like to understand a little bit more of the potential um problems if we don't have

[5:49:31] Voice 4: a strategic plan what what are the implications for budgeting like you said we're not going to

[5:49:36] Voice 4: be able to have as much we're not going to be able to have as many projects we're not going

[5:49:40] Voice 4: to be able to have like what is the SWOT analysis for not advancing any kind of strategic plan in

[5:49:46] Voice 4: the absence of what we're waiting for this corporate plan process to unfold what happens

[5:49:52] Voice 4: you

[5:49:53] Voice 3: could have a strategic plan that says we're going to finish the policy statement project and

[5:49:57] Voice 3: put all of our efforts towards it and we're going to become as robust as possible around

[5:50:01] Voice 3: reconciliation of first nations over the coming year

[5:50:04] Voice 4: strategic plan

[5:50:07] Trustee Maude: but i think that is reality

[5:50:09] Trustee Maude: is the strategic plan has to be something we can achieve in a reasonable

[5:50:14] Trustee Maude: period of time. Because it always seems to be this laundry list and we

[5:50:19] Trustee Maude: keep going, oh we didn't do that. If that's the one thing, let us do

[5:50:24] Trustee Maude: the one thing. I think I spoke several times to the Trust Council about this, you know,

[5:50:30] Trustee Maude: let's not have the laundry list. Let's focus on one or two things that we can do well.

[5:50:35] Trustee Maude: So what if you posted

[5:50:39] Voice 3: a SWOT analysis, and I don't know if you've got the courage for this one, and a recommendation to focus in this coming year on a discussion around the policies in completing it, funding it, all that kind of stuff.

[5:51:00] Voice 3: We're already deep in this past world, and

[5:51:06] Voice 12: we've got potential funding.

[5:51:14] Voice 4: Yes.

[5:51:14] Voice 4: Thank you.

[5:51:16] Voice 4: We

[5:51:16] Voice 3: just did that.

[5:51:17] Voice 3: Thank you.

[5:51:18] Voice 3: And your recommendation coming out of the meeting next week would be, let's talk inside these things about what, and they can agree with you or not agree with you.

[5:51:29] Voice 3: And that's your strategic planning process.

[5:51:31] Voice 3: In September, we would try and, well, a lot of this is under, the good news is a lot of these are projects that are sort of underway.

[5:51:41] Voice 4: Yes.

[5:51:42] Voice 3: And achievable.

[5:51:43] Voice 4: We're so close to a regional housing strategy, like that is actually achievable within the next year.

[5:51:48] Voice 3: So then going forward in June, we have a SWOT.

[5:51:52] We talk about external, we do what we just did here,

[5:51:56] external, internal challenges, opportunities.

[5:52:00] We have a SWOT process, and we have a report

[5:52:04] from the executive committee recommending

[5:52:06] the

[5:52:08] Voice 3: strategic planning process for the coming year

[5:52:10] Voice 3: be these things, and let's organize the time to talk about it.

[5:52:17] Voice 3: Jim, Trustee Peterson.

[5:52:20] Voice 8: Yeah, thank you.

[5:52:21] Voice 8: Um, this is, this is, uh, great because I was just about to, uh, suggest that we might

[5:52:28] Voice 8: want to approach a strategic planning light, uh, approach at this time, especially given

[5:52:35] Voice 8: the other process that's, you know, underway to try and define by keeping this, uh, you

[5:52:42] Voice 8: know, by suggesting to trust council that we keep this small, um, uh, stuff that we're,

[5:52:49] Voice 8: we're already invested in i think this is this is a great approach let's keep it as small as possible

[5:52:56] Voice 8: and the fact that we're going to transition this process over the next year or two however

[5:53:02] Voice 8: however well it works uh quickly it works to get there i think that just is a that reinforces

[5:53:10] Voice 8: um the idea of keeping this this small small number of major topics

[5:53:18] Voice 8: that we don't get lost in the weeds with you know 18 or god forbid more items on the strategic plan

[5:53:26] Voice 8: i think there's you know if you start breaking down any one of these things there's plenty for

[5:53:31] Voice 8: to dig in and all of those things so i'm i'm very much in support of suggesting uh this direction

[5:53:39] Voice 8: to stretch trust council and

[5:53:40] Voice 13: okay great so i'm in support of this um and this would i suggested that

[5:53:47] Voice 13: recess at three o'clock shall we recess on this note and pick up early next week on this

[5:53:53] Voice 13: uh

[5:53:54] Voice 3: can we just quickly go before do you have any thoughts clear

[5:53:57] Voice 3: no i

[5:53:59] Voice 11: was trying to address

[5:54:00] Voice 3: you no i know what i'm asking independent of that

[5:54:02] Voice 3: i

[5:54:03] Voice 11: do it's a big thought those now might not be the time okay well

[5:54:08] Voice 3: i'm wondering whether we need

[5:54:09] Voice 3: another whether we need another meeting to see like right tuesday to talk this over more

[5:54:15] Voice 3: I don't think that's necessary.

[5:54:23] Voice 12: Well, yeah.

[5:54:27] Voice 12: If we recess.

[5:54:29] Voice 12: Let's talk at the

[5:54:30] Voice 13: Wednesday teleconference.

[5:54:33] Voice 13: Let's talk at

[5:54:33] Voice 13: the Wednesday teleconference.

[5:54:34] Voice 13: So let's make the Wednesday teleconference on the time limit.

[5:54:41] Voice 13: Yeah.

[5:54:41] Voice 13: And it may be short.

[5:54:44] Voice 3: And then we'll decide whether you need to have a follow-up on a strategic planning process in that week.

[5:54:49] Voice 3: Yes, because you want some direction.

[5:54:53] Voice 3: but i'm going to start working and there's two or three hours on that schedule for the session okay

[5:55:05] Voice 11: lori's working on some closed

[5:55:06] Voice 4: motion for you around scheduling a special meeting to avoid an

[5:55:10] Voice 4: rwm what

[5:55:14] Voice 12: do you want to do show us a motion a resolution a resolution to

[5:55:17] Voice 11: schedule a special

[5:55:18] Voice 11: meeting next wednesday so that you

[5:55:19] Voice 13: don't just going to recess this one and pick it up online

[5:55:22] Voice 13: well we can do that all right all right and so what would be sweet would is that three-day

[5:55:32] Voice 13: schedule printed copy came back like

[5:55:39] Voice 3: on monday so whatever before the wednesday yeah so the only

[5:55:44] Voice 3: agenda that we built out we have an agenda for the telecom on monday no we just included in here

[5:55:50] Voice 3: because the

[5:55:54] Voice 13: teleconference is a non-meeting right

[5:55:56] Voice 3: i don't know we can't you can't stop this meeting

[5:55:59] Voice 3: and pick it up in a non-public venue yeah no

[5:56:02] Voice 3: so we would have an electronic meeting

[5:56:04] Voice 3: yeah fully yeah yeah i'm good with that that's

[5:56:08] Voice 3: okay uh what what's going on next one say let's

[5:56:12] Voice 3: take a look at that one it's

[5:56:13] Voice 13: open teleconference at nine o'clock

[5:56:15] Voice 3: yeah so instead of being 30

[5:56:19] Voice 3: minutes it might be 90 minutes

[5:56:21] Voice 4: exactly okay

[5:56:23] Voice 3: i have to go to salt spring in the afternoon

[5:56:25] Voice 3: let me

[5:56:27] Voice 4: just make sure i understand where we're at you have option one and option two but

[5:56:32] Voice 4: so

[5:56:33] Voice 3: we're

[5:56:37] Voice 4: we're assuming governance committee's continuing planning process is going to take a

[5:56:41] Voice 4: couple of years so in the meantime june what what action can we take we can explore or present this

[5:56:48] Voice 4: idea of an interim strategic plan that's just policy stated first nations and housing four

[5:56:54] Voice 4: things four things an external internal scan like you just did but for trust council yeah a

[5:57:00] swap discussion that the politicians develop with those sticking around the

[5:57:04] Voice 3: room or some version of

[5:57:05] Voice 3: that

[5:57:05] Voice 14: yeah if

[5:57:07] Voice 3: government supports this on vision discussion or not i don't know and then there'd

[5:57:12] Voice 3: be a report from executive committee that says we this is your recommendation and that recommendation

[5:57:19] we have these things in it and I get you that report on

[5:57:25] Voice 3: your next ECV.

[5:57:26] Voice 3: And

[5:57:26] Voice 4: this is just a one-year strategic plan.

[5:57:29] Voice 3: It's the strategic plan until change.

[5:57:33] Voice 4: Continuation, okay.

[5:57:35] Voice 4: Thank you.

[5:57:36] Voice 4: Thank

[5:57:36] Voice 13: you very much.

[5:57:37] Voice 4: So

[5:57:37] Voice 13: I'll call for the meeting to be recessed and reconvening Wednesday at 9 o'clock.

[5:57:41] Voice 4: Perfect.

[5:57:42] Voice 13: Perfect.

[5:57:42] Voice 4: All those in favor?

[5:57:44] Voice 4: Let's go.

[5:57:45] Voice 4: Thanks, Trustee Pedersen.

[5:57:47] Voice 4: Good to see you, Tim.

[5:57:47] Voice 8: Thank you.

[5:57:48] Voice 8: Okay, great. We'll talk to you on Wednesday.