South Pender Island Local Trust Committee special meeting, May 5, 2023

[0:00:00] Voice 6: yeah yeah watch what you say

[0:00:06] Voice 13: oh hang on hang on a moment the stream is not set up correctly

[0:00:35] Voice 6: I think we

[0:00:36] Voice 16: might be able to get a few more stairs out.

[0:00:43] Voice 16: So they're prepping for the barge landing

[0:00:46] Voice 15: beside us,

[0:00:48] Voice 16: down

[0:00:49] Voice 1: on Boundary Pass, yeah.

[0:00:54] Voice 16: I think they might be doing some smaller things there, but the bigger equipment or something's

[0:00:58] Voice 16: coming there's one huge piece of them i guess you know one

[0:01:00] Voice 4: of those ones with a big tank

[0:01:01] Voice 16: it's it's public beach accents so it's between what would have been like cecily's

[0:01:09] Voice 16: own property and steve's and remember susan between that there's a public beach

[0:01:17] Voice 3: just about to get started our second regular meeting of the uh 2023 year welcome and thank

[0:01:26] Voice 3: you for attending we've got lots of people in attendance it's wonderful to see um my name is

[0:01:31] Voice 3: toby elliott i'm elected on gabriela island and the chair of the south pender local trust committee

[0:01:37] Voice 3: and of course you know your local trustees christina evans and dagfall and

[0:01:43] Voice 6: with us is uh

[0:01:43] Voice 3: planner kim stockville good morning online we've got uh sarah sugar our minute taker and will

[0:01:51] Voice 3: Cottingham. So thank you everybody. I'd like to acknowledge that we are meeting today on the

[0:01:56] Voice 3: unceded and ancestral territories of many Coast Salish people and this area, Steyis, is now known

[0:02:04] Voice 3: as South Pender Island, has been home to Central Coast Salish people since time immemorial.

[0:02:09] Voice 3: And before we get started with our regular business, I just want to take a moment and

[0:02:15] Voice 3: acknowledge that today is the day to mark and remember um the many missing and murdered

[0:02:24] Voice 3: Indigenous women and uh so we're just going to take a moment of of silence if that's okay with

[0:02:31] Voice 3: everybody May 5th and just um yeah our thoughts are with the families who are left behind and

[0:02:38] Voice 3: and the many communities who've been devastated by loss so

[0:02:42] Voice 6: in seconds here thank you everyone

[0:03:32] Voice 6: i know

[0:03:34] Voice 3: there isn't a family that hasn't been touched by loss and but there's a significant

[0:03:39] Voice 3: number of people who are still continuing to experience losses because of colonization so

[0:03:46] Voice 3: the island's rest is committed to remedying what we can within our area and it's committed to

[0:03:52] Voice 3: developing good relationships with first nations people and doing everything in a good way so

[0:03:58] Voice 3: part of that to me is acknowledging that our history has not been right and what we need to

[0:04:06] Voice 3: do better so uh calling to order this meeting uh may 5th we have an agenda before us do we

[0:04:14] Voice 3: have any changes or modifications anything to be added and i

[0:04:20] Trustee Elliott (probable): wanted to add a discussion item

[0:04:24] Trustee Elliott (probable): um regarding the option for staff to to attend the assume for some of our ltc meetings okay

[0:04:32] Trustee Elliott (probable): Okay.

[0:04:35] Voice 3: So we'll add that under new business, 13.4, or 16.4. Sorry. Anything else? Okay, so I'll take

[0:04:56] Voice 3: it by general consent. We adopt the agenda as presented or as amended. Sorry. Our trustees do

[0:05:03] Voice 3: Do you want to give a report of what sort of work you've been engaged in or items of interest for the community?

[0:05:10] Trustee Elliott (probable): Sure, I'll go first.

[0:05:14] Trustee Elliott (probable): So the Finance Committee and the Trust Programs Committee haven't had any regular meetings since our last special meeting.

[0:05:22] Trustee Elliott (probable): There was a special finance meeting call to go over the strategic planning process of which I'm part of.

[0:05:29] Trustee Elliott (probable): of um within with regards to the strategic planning process that's in the works we've got

[0:05:34] Trustee Elliott (probable): a skeleton process um draft currently that's being reviewed by other committees that's in

[0:05:40] Trustee Elliott (probable): front of the governance committee right now and also um certain elements of that have gone up to

[0:05:46] Trustee Elliott (probable): the executive committee um so one item that's that's come out of that outside of the actual

[0:05:54] Trustee Elliott (probable): strategic planning process is the need for clear vision mission value statements and i just wanted

[0:06:00] Trustee Elliott (probable): to say that south pender actually has one of the closest vision statements out of all of the

[0:06:07] Trustee Elliott (probable): islands we actually have a statement versus um a page oh really yeah so at our the the our current

[0:06:14] Trustee Elliott (probable): visions uh statement says our south pender community is committed to preserve the rural

[0:06:21] Trustee Elliott (probable): nature and natural diversity of our island environment for future generations could you

[0:06:28] Voice 16: read that again please

[0:06:29] Trustee Elliott (probable): our south panda community is committed to preserve the rural nature and

[0:06:34] Trustee Elliott (probable): natural diversity of our island environment for future generations

[0:06:38] Voice 6: so

[0:06:42] Trustee Elliott (probable): um that that's a very good

[0:06:46] Trustee Elliott (probable): vision statement and at some point perhaps we'd like to look at it and add on a little extra and

[0:06:56] Trustee Elliott (probable): this is just just from me it's nothing that's that's come from anywhere else but just to add

[0:07:03] Trustee Elliott (probable): to it so south so it'd be the south panda island community is committed to preserving the rural

[0:07:07] Trustee Elliott (probable): nature and natural diversity of our island environment for future generations where

[0:07:12] Trustee Elliott (probable): individuals the environment and the community interact in ways that foster mutual health and

[0:07:17] Trustee Elliott (probable): vitality so

[0:07:20] Voice 6: that

[0:07:23] Trustee Elliott (probable): can be that can i could put that forward as maybe to the apc when it's exactly

[0:07:28] Trustee Elliott (probable): we could

[0:07:29] Trustee Elliott (probable): maybe take that up as a project yeah yeah for sure so um that's uh that's

[0:07:36] Trustee Elliott (probable): really all that i have to report so well done for having a vision statement

[0:07:44] Voice 14: Great. All right. I haven't got a lot, but I attended a meeting, a webinar about watersheds

[0:07:54] Voice 14: for electro officials across BC, which was interesting and it touched on a lot of different

[0:08:00] Voice 14: topics, environment, forestry management, water protection, all of those kinds of things.

[0:08:07] Voice 14: So it's interesting to hear from other districts and regional districts and what they're doing

[0:08:10] Voice 14: as well. But nothing has come of it in terms of any decisions or anything concrete. I'm just

[0:08:21] Voice 14: interested in keeping my ears open to what's going on out there. And of course, and I did

[0:08:28] Voice 14: bring this up at that meeting, is that on the Gulf Islands, we are sort of the canary in the

[0:08:33] Voice 14: the gold and the coal mine gold mine um with that you know because our watersheds are smaller than

[0:08:41] Voice 14: watersheds on the main line you know so there's much it's more important to protect the watersheds

[0:08:46] Voice 14: because we only have small ones and all of our wells are serviced by that right so any little

[0:08:53] Voice 14: thing that changes can have a bigger effect i think than say in vancouver where the watersheds

[0:08:58] Voice 14: are way up in the mountains right and so there's more it's more forgiving there and so i think that

[0:09:04] Voice 14: we have the opportunity of learning and being ahead of the curve on this because we have to

[0:09:09] Voice 14: learn um i want to thank kim for uh the the last the work that was done in this uh agenda package

[0:09:20] Voice 14: and uh i i'm assuming it was you and maybe others but you you did the jurisdictional descriptions

[0:09:27] Voice 14: descriptions for all of our different items that we went through and that was brought up last

[0:09:32] Voice 14: special meeting we had is that you know what do we have authority over and what don't we have

[0:09:37] Voice 14: authority over and where is it a mixed authority you know

[0:09:41] Voice 14: thing and you did a very good job of that

[0:09:43] Voice 14: and I'm very pleased to see it so thank you thank you I'm thinking about email lists one of the

[0:09:52] Voice 14: things I think we are a little behind on certainly from my likes is I wish we had a better way of

[0:09:57] Voice 14: reaching you i really wish we had just one place to go everybody knows when there's a meeting when

[0:10:03] Voice 14: there's something going on uh announcements uh you know that come up and that sort of thing so i'm

[0:10:09] Voice 14: hoping that we can find a way to get an email list going i don't know if that's going to be

[0:10:14] Voice 14: palatable to everyone we don't have to discuss it now but i just want to let you know that that's

[0:10:18] Voice 14: what i'm thinking that we can at least start with something like that and that's a little bit

[0:10:23] Voice 14: complicated because of the just laws around privacy so when you get if we get there if you

[0:10:30] Voice 14: get an email saying would you sign up would you agree to sign up for this email list then it's

[0:10:37] Voice 14: important that if you do you will be on it but if you don't we cannot contact you again so just keep

[0:10:44] Voice 14: that in mind so hopefully when that comes soon

[0:10:47] Voice 6: um

[0:10:49] Voice 14: and if there's other ways and i know we have

[0:10:52] Voice 14: the pender post and I will try to write something this time I've been neglectful in doing that

[0:10:59] Voice 14: and if there's other publications or other places or other ways that you can think of please bring

[0:11:04] Voice 14: it to us

[0:11:04] Voice 6: because

[0:11:06] Voice 14: I want that communication to be improved actually for kind of flowing well

[0:11:11] Voice 14: and I was asked to share that there's they're looking for a forestry commissioner or there's

[0:11:18] Voice 14: two forestry commissioner um sorry forestry parks what am i saying parks commissioner with the crd

[0:11:28] Voice 14: so and they don't have anybody from south pender and there's two seats open right now and they

[0:11:32] Voice 14: would like at least one of those seats to be filled by south penderism

[0:11:35] Voice 6: so

[0:11:37] Voice 14: there's an opportunity for

[0:11:38] Voice 14: that and uh apparently in the may uh pender post there's a write-up about that if you want the

[0:11:44] Voice 14: details that's it for me thank you i

[0:11:47] Trustee Elliott (probable): was going to add to your comments regarding the email list

[0:11:51] Trustee Elliott (probable): another another way that we could go about it is we've got the we've got the phone book and

[0:11:57] Trustee Elliott (probable): we can phone the residents and get their permission to send an email and then do it on a

[0:12:03] Trustee Elliott (probable): one-on-one basis because i know that we have um i know i've got access to a lot of people's emails

[0:12:12] Trustee Elliott (probable): else um but that was for a very specific one-time use only right um

[0:12:20] Trustee Elliott (probable): so i don't feel comfortable

[0:12:22] Trustee Elliott (probable): using that email list for any other purpose i think um just maybe the phone calling maybe

[0:12:32] Voice 14: what's right just

[0:12:32] Trustee Elliott (probable): phoning people we have we have most people's

[0:12:34] Voice 14: numbers yeah we would have to set up

[0:12:37] Voice 14: um list function yeah

[0:12:41] Voice 17: planners doctor thank

[0:12:42] Voice 14: you

[0:12:44] Voice 17: sure um i'm sure you're aware of this but we do

[0:12:46] Voice 17: have our subscriber list um that uh community members can sign up for on our website and

[0:12:53] Voice 17: through that email list we send out notices for meetings and so forth and trustees also i would

[0:12:59] Voice 17: assume have the opportunity to send out messages as long as it comes from the ltc as a whole um

[0:13:05] Voice 17: um about some type of community update so there's always that tool as well but it sounds like you

[0:13:09] Voice 17: maybe want something more personal um but i just wanted to fight that as an option if

[0:13:14] Voice 9: we're able to

[0:13:15] Voice 9: um write communications to go out through that email list then we

[0:13:19] Trustee Elliott (probable): could use it but what we can't

[0:13:21] Trustee Elliott (probable): see is who's on that list and who's not right and it's likely quite out of date because even over

[0:13:27] Trustee Elliott (probable): the past couple of years there's been a lot of people moving onto the island and off the island

[0:13:31] Trustee Elliott (probable): right so how do we is there a way that we can look at that list to update it i

[0:13:36] Voice 17: could ask jazz

[0:13:38] Voice 17: to see how many people we have on that list and i can take a look at it and work with her on that

[0:13:43] Voice 17: i can report back okay i don't believe the lt's or trustees can see the list due to the email

[0:13:49] Voice 17: i'm sure email addresses are protected by the um the private privacy um they

[0:13:55] Voice 9: are they are yeah

[0:13:56] Voice 9: yeah but the

[0:13:57] Voice 9: names if there's a list of names you can go through the name that's true yeah i'll see

[0:14:02] Trustee Elliott (probable): what i can find that would be great okay great because then um what we can do is once we can

[0:14:08] Trustee Elliott (probable): identify who's not on that list or who shouldn't be on that list

[0:14:11] Voice 6: then we

[0:14:13] Trustee Elliott (probable): can start creating a clean

[0:14:14] Voice 9: list because i'm quite sure there's a lot of people that aren't on there do you need a resolution

[0:14:19] Voice 9: I

[0:14:19] Voice 17: was

[0:14:24] Trustee Elliott (probable): just going to clarify because I was just sitting here thinking maybe not everybody

[0:14:29] Trustee Elliott (probable): understands what a strategic planning process is so I'm not sure if there's anyone in the room

[0:14:34] Trustee Elliott (probable): that doesn't fully understand what we're trying to do at the council with that

[0:14:38] Voice 6: but the strategic

[0:14:40] Trustee Elliott (probable): planning process is a means to look at any work that's going to cost either dollars or staff hours

[0:14:46] Trustee Elliott (probable): and run it through a process to look at the um the health of that program or that project

[0:14:54] Trustee Elliott (probable): so it's um it would be for like um like the goals that are set for the direction of the trust

[0:15:02] Trustee Elliott (probable): council the projects that flow out of that of those goal lists to achieve those goals

[0:15:08] Trustee Elliott (probable): and run um run various analyses on them to make sure that they're doable that they have a timeline

[0:15:15] Trustee Elliott (probable): line that there is a reporting mechanism on them and a way to um to judge whether or not they've

[0:15:24] Trustee Elliott (probable): been successful in their completion once done because otherwise if we don't have that mechanism

[0:15:28] Trustee Elliott (probable): there's a lot of scope creep that comes in whereby it's like oh this is a good idea i think we should

[0:15:33] Trustee Elliott (probable): head off in this slight direction it's just a small add-on but if you do lots of small add-ons

[0:15:38] Trustee Elliott (probable): over time it costs an awful lot of money and the project never ends this is just a great way to be

[0:15:43] Trustee Elliott (probable): be responsible with the money and the hours that are being used from staff so that there is a

[0:15:49] Trustee Elliott (probable): little bit more clarity in how the money is being spent and where it's being successful so it'll be

[0:15:55] Voice 16: like a fixed template once it's done that every project will meet these criteria before they go

[0:16:00] Voice 16: forward

[0:16:00] Trustee Elliott (probable): it's it's a it's a way of it's a work in progress it's a

[0:16:05] Voice 15: work in progress for sure it's

[0:16:07] Trustee Elliott (probable): like i said it's just right now it's at the skeleton draft stage but should that come to be

[0:16:12] Trustee Elliott (probable): then a project that comes forward we look at how much money we've got available how much staff

[0:16:19] Trustee Elliott (probable): hours we have available and then we can say okay it'll fit in or it won't fit in if it doesn't fit

[0:16:25] Trustee Elliott (probable): in then something has to something of less priority has to come off that list in order to

[0:16:30] Trustee Elliott (probable): fit this on so that instead of having so

[0:16:34] Voice 3: can we just um where can we follow the work so rather

[0:16:37] Voice 3: than explaining the full work here um what committee is undertaking that would be helpful

[0:16:42] Trustee Elliott (probable): it's on

[0:16:43] Trustee Elliott (probable): the finance committee it's a subcommittee that i'm on yeah

[0:16:46] Voice 3: okay so so the strategic planning

[0:16:48] Voice 3: process is still owned by the executive committee what's being worked on is a corporate plan through

[0:16:54] Voice 3: governance i think is delegated to financial planning they're not doing it

[0:16:58] Trustee Elliott (probable): they're not doing

[0:16:58] Trustee Elliott (probable): they have

[0:16:59] Voice 3: nothing to do with the corporate plan

[0:16:59] Trustee Elliott (probable): okay but it's still swayed in progress yeah and

[0:17:02] Trustee Elliott (probable): And

[0:17:02] Voice 3: it's work that's being done.

[0:17:05] Voice 3: Thank you for that, Trustee Evans.

[0:17:07] Voice 3: If you want to follow up, I think better to have those questions.

[0:17:11] Voice 3: Sure.

[0:17:11] Trustee Elliott (probable): I just thought that I'd explain it

[0:17:13] Voice 3: a little bit before.

[0:17:17] Voice 3: So, yeah, anything else from trustees to report out?

[0:17:21] Voice 3: So it's been a busy month in terms of conferences.

[0:17:24] Voice 3: I was really pleased to see several CRD directors and a few trustees at the Rural Islands Economic Partnership Forum, which was on Gabriela Island, and I was able to attend late April.

[0:17:43] Voice 3: And it's the first time that the group or the members have been able to gather in person since COVID.

[0:17:49] Voice 3: did this was kicked off originally through i think the secretariat function of the islands trust and

[0:17:55] Voice 3: the economic rural islands economic partnership is um formed into a wonderful forum where we're

[0:18:02] Voice 3: really discussing all the issues that we have in common um not just island well it is just islands

[0:18:08] Voice 3: but were there a few coastal communities there as well

[0:18:11] Voice 3: okay it just is the islands yeah so that's

[0:18:14] Voice 3: sort of been more focused in the north i know the southern gulf islands has

[0:18:17] Voice 3: um a bit of a different focus but yeah paul or you might want to give us an update from your

[0:18:25] Voice 3: perspective okay

[0:18:27] Voice 8: over to me then if

[0:18:28] Voice 3: you would like i'm interested to know your impressions

[0:18:31] Voice 3: actually okay

[0:18:32] Voice 8: so uh from a crd perspective and from this director's perspective my number one

[0:18:37] Voice 8: focus is housing and that rural islands economic partnership forum tended to be it had a number of

[0:18:46] Voice 8: about areas of focus one was reconciliation another one was uh how do we improve the economy

[0:18:55] Voice 8: another one was housing and and how do we you know maximize what we do um to benefit the

[0:19:02] Voice 8: environment and the economy and it all ended up being about housing or 80 percent of it

[0:19:06] Voice 8: what is about housing and that from my very simplistic point of view it's all about housing

[0:19:13] Voice 8: it's the number one need on our islands not only the southern gulf islands um but it appears

[0:19:19] Voice 8: islands everywhere and we're from my perspective gutting our demographics by uh not providing for

[0:19:26] Voice 8: younger people or people in the in the you know bottom quartile of the economic run and um yeah

[0:19:34] Voice 8: i think we're in deep deep uh doo-doo i think uh government uh between the islands trust the crd

[0:19:42] Voice 8: the province or building inspection island health have really not worked together well at all

[0:19:48] Voice 8: no one no single fault but it's a mess and so we're going to have to do a lot of work

[0:19:55] Voice 8: to fix that and so yes i'm obsessive about housing and that's my report pretty much

[0:20:02] Voice 3: i did toss it to you a little precipitously sorry i wasn't wasn't leading to but it was

[0:20:08] Voice 3: great to see you there and uh and jam on ideas with everybody who's facing the same issues whether

[0:20:14] Voice 3: they're in the islands trust or not we all have similar sort of demographic shifts that are

[0:20:19] Voice 3: happening so the big conversation has been around housing and this month um well if you're following

[0:20:26] Voice 3: last month as well the province um it's homes for people program which is not yet legislation

[0:20:32] Voice 3: The Islands Trust is not quite sure how we fit into that. But basically, the province and the federal government have committed to $4 billion over the next four years, partnering with local governments across Canada. If you have an action plan on housing, we're going to, you know, fund that.

[0:20:51] Voice 3: that and so right now there's several ltcs that are working on housing strategies if they've been

[0:20:57] Voice 3: already working on housing options as a large project then some of them are in a position to

[0:21:03] Voice 3: have a strategy together to be able to access that fund so the housing accelerator fund is what

[0:21:08] Voice 3: it's called through cmhc and there is that thank you for printing that out trustee evans um there's

[0:21:16] Voice 3: been some information circulated if you go on the cmhcu website you can find that and there is a

[0:21:22] Voice 3: tension there because when we talk about housing and accelerating the construction or the building

[0:21:29] Voice 3: of housing many people in rural communities we get like oh we don't want more building or growth

[0:21:34] Voice 3: right anything that pushes growth is it's not necessarily a good thing um but what's really

[0:21:40] Voice 3: really interesting it's back to what you were saying about watersheds is that the argument

[0:21:46] Voice 3: can be made that watersheds on islands are essentially infrastructure and the provincial

[0:21:51] Voice 3: government is investing in infrastructure and so watershed mapping and analysis could

[0:21:58] Voice 3: be a potential project or an initiative because you need to do that analysis in order to determine

[0:22:03] Voice 3: where to put additional densification or units or where where the land can handle it so when

[0:22:10] Voice 3: we're looking at housing through the lens of islands trust and protecting the environment and

[0:22:15] Voice 3: the unique amenities we have here it's what are those lenses that are needed in order to address

[0:22:22] Voice 3: the housing shortages and those can actually be part of your housing action plan so we've got

[0:22:28] Voice 3: staff that are working really hard on what is the appropriate island approach for us to potentially

[0:22:35] Voice 3: apply for this funding unfortunately there's only one intake window in the summertime

[0:22:40] Voice 3: and so there's a few LTCs that are scrambling so I've been working on my on Gabriela on this front

[0:22:46] Voice 3: for for quite a long time and there's there's potential but we're also not ready so this

[0:22:53] Voice 3: actually points to the need of if your community decides to do a project on housing you could put

[0:22:59] Voice 3: yourself in a position to have a housing action plan so when the province is ready to give money

[0:23:05] Voice 3: and say we want to fund when when you're ready your communities actually um had that conversation

[0:23:12] Voice 3: so that's that seems to be the partnership piece that's needed so i was at the um

[0:23:17] Voice 3: ubcm housing summit at the very end i'll come back right back to you i'm just gonna go because i'm

[0:23:22] Voice 3: gonna forget what i'm gonna say we'll come back to you so the housing summit at the very beginning

[0:23:26] Voice 3: of april then avicc um in nanaimo was on the 13th 14th 15th and 16th that's the association of

[0:23:35] Voice 3: vancouver island coastal communities probably the biggest topic there was also housing but

[0:23:40] Voice 3: climate change and how to address climate change from a regional perspective that i'm on the

[0:23:45] Voice 3: steering committee of i'm going to forget it vic clip vicc clp is community climate learning

[0:23:54] Voice 3: partnership. And I can give you some more information on that because it's really a

[0:23:58] Voice 3: regional effort to bring all the stakeholders together to share information about how we can

[0:24:02] Voice 3: address climate change. So that was a big piece at AVICC. There was also a wonderful speaker there

[0:24:09] Voice 3: from the Ministry of Municipal Affairs, Brent Mueller. And I think he's on the draft for our

[0:24:16] Voice 3: Trust Council, our upcoming Trust Council in June, to speak to Trust Council and do a special

[0:24:22] Voice 3: presentation on reconciliation and local governments what does that look like so

[0:24:27] Voice 3: brent muller's been working in this space uh in mur ministry of indigenous something

[0:24:33] Voice 3: for a long time and he was an excellent speaker and had fantastic answers so i've been on a lot

[0:24:41] Voice 3: of um committees the conservancy work is going well um but i'll keep my report short back to you

[0:24:48] Voice 3: Sorry, a little

[0:24:49] Voice 8: bit out of order, but on the housing stuff in February 10th, the province announced a billion dollars to support infrastructure that supports housing spread across the province, basically on an 85-15 split between municipal and rural areas.

[0:25:12] Voice 8: so that sounded really fabulous but what we found out is when it comes down to the rural areas it's

[0:25:18] Voice 8: given to the regional districts and it's not to be deployed directly to rural areas it's to follow

[0:25:24] Voice 8: regional priorities so that doesn't sound really good regional priorities of the CRD tend to be

[0:25:30] Voice 8: focused on the peninsula and then what's really great is obviously we've got housing we got

[0:25:36] Voice 8: plum tree court here that's looking to expand we've got housing initiative over on main island

[0:25:42] Voice 8: with 10 units that's ready to rock and roll same on galliano with 20 units but there are

[0:25:48] Voice 8: restrictions and those restrictions say sorry you can't give those funds to anything other than a crd

[0:25:55] Voice 8: owned um facility or piece of infrastructure but we don't own we don't own those housing projects

[0:26:03] Voice 8: projects on the island they're done by Islanders which is the way we roll on islands

[0:26:08] Voice 6: and so

[0:26:09] Voice 8: consequently we're in we're in a bind here so we have access to money but we really don't have

[0:26:16] Voice 8: access to money and so this is what we face all over with respect to the issues on our island

[0:26:22] Voice 8: it all sounds good one good bit of good news is that CRD and Islands Trust are actually working

[0:26:27] Voice 8: together on the CMHC Accelerator Fund because neither of us align up perfectly, but together

[0:26:34] Voice 8: we do. So some small gains,

[0:26:38] Voice 6: but

[0:26:39] Voice 8: a lot of barriers that most of us don't see in those wonderful

[0:26:43] Voice 8: announcements that make us feel so good.

[0:26:46] Voice 3: It is, yeah, it's tough to figure out how we can apply.

[0:26:49] Voice 3: And I will say that the regional planning team, the staff of Regional Planning Alliance Trust has

[0:26:55] Voice 3: has been absolutely incredible,

[0:26:58] Voice 3: dedicated to really speaking to provincial staffers,

[0:27:03] Voice 3: trying to understand their, you know,

[0:27:05] Voice 3: what are the restrictions and then how can we meet those?

[0:27:08] Voice 3: And so the conversation is happening

[0:27:11] Voice 3: that we're not just raising our hand after the fact saying,

[0:27:14] Voice 3: we want to be there.

[0:27:15] Voice 3: It's actually happening as the applications are being shaped

[0:27:20] Voice 3: because even the province and the feds

[0:27:23] Voice 3: don't even quite know how this is all going to go so it's an evolving conversation and we're at the

[0:27:29] Voice 3: table i think that's what i can say for the first time it feels like at least we have a presence

[0:27:34] Voice 3: and we're saying we need what i believe we need is to apply as a region so that we have those

[0:27:40] Voice 3: arguments lined up so it's not ltc by ltc but what is the regional call what's the regional approach

[0:27:45] Voice 3: for the island so sorry i'm passionate about the housing front as you are about strategic planning

[0:27:51] Voice 3: I mean, so we need to have our areas.

[0:27:54] Voice 3: And then I just wanted to, let's get your name.

[0:27:57] Voice 3: Sorry, it's Paul Brent.

[0:27:58] Voice 3: Oh, you're Paul.

[0:28:00] Voice 8: I'm a CRE.

[0:28:01] Voice 4: I didn't

[0:28:02] Voice 15: do a good job of introducing.

[0:28:04] Voice 15: I know your picture.

[0:28:08] Voice 15: I know your picture.

[0:28:11] Voice 6: I know that.

[0:28:18] Voice 3: So speaking of the relationship between the CRD and now,

[0:28:21] Voice 3: trust um i actually wanted to ask is there a protocol agreement for an annual meeting between

[0:28:28] Voice 3: the ltc and the crd um like that regional district has one with let's speedy and it was really

[0:28:34] Voice 3: helpful to iron out some of the who's doing what especially on things like moti um intersectional

[0:28:41] Voice 3: areas where we each need to task staff with something but that conversation needs

[0:28:47] Voice 17: to be had

[0:28:48] Voice 17: i'm not aware of any we have an informal

[0:28:51] Voice 8: one we're under contact with uh virtually all of

[0:28:54] Voice 8: the trustees some of the trustees like the one up in uh gabriel island that shares the south bender

[0:29:01] Voice 8: uh local trustee maybe doesn't bother to respond to my questions

[0:29:08] Voice 8: for

[0:29:09] Voice 3: the record that is not true and it

[0:29:11] Voice 3: took two days for your emailing it back to my request

[0:29:14] Voice 3: because you didn't check your work so Sarah strike that from the record

[0:29:21] Voice 6: not there

[0:29:22] Voice 3: um and then I wanted to speak about um so office hours so accessibility to the public

[0:29:28] Voice 3: um every LTC seems to do it differently on Gabriel Island we we're lucky enough to have um

[0:29:34] Voice 3: a an office so I have set office hours every Tuesday or Thursday and Tuesday I go to the

[0:29:42] Voice 3: library this is a public place and i go in the evenings um and then we've actually approved a

[0:29:47] Voice 3: small budget like 200 from our ltc communications budget to put an events listing in the events

[0:29:54] Voice 3: listing of the paper and just put those dates for the next three months so it's not a lot of

[0:30:00] Voice 3: money it's like 200 over the whole year um but it lets people know where they can meet you and if

[0:30:06] Voice 3: you make it in a publicly accessible place then

[0:30:08] Voice 6: that's

[0:30:09] Voice 3: easier than having these one-on-one

[0:30:11] Voice 3: conversations right and just making everybody aware of where they can contact you so that's

[0:30:17] Voice 3: all i'll say spoken enough i'm sorry and didn't manage this in an orderly fashion i apologize

[0:30:24] Voice 3: so if the electoral area doesn't have anything else to report we can move on to town hall

[0:30:29] Voice 3: all and questions yeah

[0:30:31] Voice 17: i'm just wondering if the ltc may want to consider moving up 16.1

[0:30:36] Voice 17: um because that's certainly i'm not sure if director uh oh we

[0:30:40] Voice 17: may have any comments on

[0:30:41] Voice 17: that request and yeah are

[0:30:43] Voice 3: you going to stay for the whole meeting with

[0:30:46] Voice 8: my intention i

[0:30:47] Voice 8: invited one of the lpc chairs to lunch but she didn't respond by email

[0:30:54] Voice 8: one

[0:30:55] Voice 3: of the ltc charts she's the difficult one she's not here today so i'm not sure how she can

[0:31:01] Voice 3: help you um we could move that up uh to discuss the main ltc request reciting this permit option

[0:31:09] Voice 3: um let's move it up to after the town hall maybe yeah just in case we don't do it so we're going

[0:31:18] Voice 3: to amend the agenda sorry sarah town hall and questions we have lots of people here today

[0:31:28] Voice 3: 12 12. anybody like to speak to your local

[0:31:32] Voice 15: trust committee yes ma'am i've been away for a while so

[0:31:35] Voice 15: i have a few things to talk about but they're on they're all related to the agenda today so

[0:31:39] Voice 15: my name is jane kurt um one of the things i wanted to ask you about there is a staff report and

[0:31:44] Voice 15: recommendations on the work plan and i was just confused in reading that because i've been even

[0:31:49] Voice 15: though i've been away i've been trying to follow most meetings um by zoom and i was under the

[0:31:54] Voice 15: impression that we're still in the discussion stages as to the work plan what's happening

[0:32:00] Voice 15: i think it was a wish list that seemed to me last meeting and then there needs to be quite um that

[0:32:06] Voice 15: list needs to be pared down substantially i would think and also there needs to be some focus given

[0:32:13] Voice 15: into that list i and i thought there was some reference to the um to there being a poll or

[0:32:18] Voice 15: survey etc so i was confused and seeing a staff recommendation that that should be going to the

[0:32:24] Voice 15: apc and i just wondered from what i hear what's going on i would expect that's way too premature

[0:32:31] Voice 15: so i just wanted to throw that out there and get

[0:32:33] Voice 15: to that and they're just a point from the public

[0:32:39] Voice 15: um that was one thing and um and i understand i think that you can i think this year you can

[0:32:45] Voice 15: only have one minor project and a major project you have to apply and so when do you apply for

[0:32:51] Voice 15: a major project you

[0:32:52] Trustee Elliott (probable): can apply at any time during the year but if it's going to be considered for

[0:32:57] Trustee Elliott (probable): the um the budget for the following year i think it has to be in uh by late summer

[0:33:03] Trustee Elliott (probable): are.

[0:33:05] Voice 15: So there is some reason for trying to get to something. So

[0:33:08] Voice 15: if we have something that could be considered a major project,

[0:33:11] Voice 15: and I'm, I didn't know, I have said specifically that I would

[0:33:14] Voice 15: like to find out one or two to come back. I suspect that's a

[0:33:18] Voice 15: major project, then is it not necessary?

[0:33:21] Trustee Elliott (probable): It might not be. I

[0:33:22] Voice 15: think it could be done minor, but you can tell me one. Okay,

[0:33:27] Voice 15: that was a concern. Okay, so just that. Second,

[0:33:33] Voice 15: was on the budget so i had a little look at the budget and reporting to the end of february

[0:33:38] Voice 15: and it looks like like there's a deficit of over five thousand dollars and so how does that affect

[0:33:44] Voice 15: us now so that's a subject that i'm going to be

[0:33:47] Trustee Elliott (probable): raising when we get there okay i've got some

[0:33:50] Trustee Elliott (probable): comments on that so i think that about i

[0:33:53] Voice 15: didn't have that conversation because we have no money

[0:33:55] Voice 15: or so

[0:33:56] Voice 3: just to the answer to that question as to why were that amount over i believe it's because

[0:34:02] Voice 3: because there was three community information meetings planned,

[0:34:04] Voice 3: two of them ended up being cancelled last term for this bylaw process,

[0:34:11] Voice 3: but they had to be advertised in the Driftwood, which is $500 each.

[0:34:17] Voice 3: And now that's no longer a requirement.

[0:34:19] Voice 3: We used to have to do printed advertisements for these meetings,

[0:34:22] Voice 3: and so that just was an overspend because the meetings had to be rescheduled,

[0:34:28] Voice 3: there was COVID concerns, and then the hall was too small,

[0:34:31] Voice 3: that kind of thing i think that's correct so that's that's fifteen hundred dollars right

[0:34:35] Voice 3: there just for the three meetings um but that doesn't affect our operations going forward it's

[0:34:40] Voice 3: just just

[0:34:41] Voice 15: for information yeah that's great and i think the third thing i had i think you're going

[0:34:45] Voice 15: to talk about it i think was the letter regarding the citing and use permit options because i just

[0:34:50] Voice 15: wanted some background and what that meant and i really had the crd director here so i expect that

[0:34:56] Voice 15: I think we're going to speak to that.

[0:34:57] Voice 15: So I'll wait and listen to that.

[0:34:58] Voice 15: Thank you.

[0:34:59] Voice 3: Okay.

[0:35:00] Voice 15: Thank you, Ms. Perch.

[0:35:02] Voice 3: Anyone else?

[0:35:03] Voice 3: Yes.

[0:35:04] Voice 3: Hi.

[0:35:04] Voice 4: I'm Shelley Henshaw, and I have not been to a meeting this year.

[0:35:10] Voice 4: So I'm late in welcoming the new president.

[0:35:14] Voice 4: But I wanted to, I looked at the list that you had with jurisdiction that the Islands Trust, the local trust has, and what they don't have.

[0:35:23] Voice 6: and

[0:35:24] Voice 4: i just because you're our local government i i just want to clarify any confusion that anybody

[0:35:31] Voice 4: might have is just because you don't have jurisdiction doesn't mean you don't have a voice

[0:35:36] Voice 4: um so when it comes to water rcmp the bridge the dip highways all that sort of thing

[0:35:44] Voice 4: that doesn't mean that you correct you don't lean or communicate with those um other government

[0:35:51] Voice 4: government bodies correct so you're asking that we don't

[0:35:55] Voice 9: communicate with no

[0:35:56] Voice 4: that you do we do

[0:35:57] Voice 9: just because you don't have

[0:35:58] Voice 4: jurisdiction doesn't mean you say correct that's not our responsibility

[0:36:01] Voice 4: so we're not going to write letters or represent that's

[0:36:07] Trustee Elliott (probable): why when we had the the brainstorming

[0:36:10] Trustee Elliott (probable): nothing was off the table yeah and we had a whole conversation about any topic whether it's within

[0:36:16] Trustee Elliott (probable): they're not jurisdictional outside of it doesn't mean that we can't influence right

[0:36:20] Voice 4: how to influence

[0:36:21] Voice 4: i suppose it's when you put na not applicable which i take offense to it means you don't have

[0:36:27] Voice 4: jurisdiction right and i understand that but you certainly have a voice yeah um the other thing is

[0:36:33] Voice 4: with bills 122 123 and it seems to me that bill 182 122 is a real affront um given minimum house

[0:36:42] Voice 4: sizing etc for the housing crises that we have right now like there's just real collision between

[0:36:48] Voice 4: providing housing for people and then reducing the size of houses so i am hopeful that 122 will be

[0:36:56] Voice 4: looked at again sooner than later and as for 123 and maybe this is a similar

[0:37:02] Voice 17: post-public hearing

[0:37:04] Voice 17: okay so

[0:37:05] Voice 4: my question is about is added i'm just adding to jane perch about you know is it a major

[0:37:13] Voice 4: project or a minor project 122 review it

[0:37:17] Trustee Elliott (probable): would depend on on what we do but i don't think that

[0:37:20] Trustee Elliott (probable): should that come forward should that be the choice of of the community that we deal with 122 i don't

[0:37:25] Trustee Elliott (probable): think yeah i

[0:37:27] Voice 4: i guess my question is is that um when as part of a delegation who went to the

[0:37:32] Voice 4: Islands Trust the executive to have a 122 123 I'm going to say dished um but when we were there

[0:37:40] Voice 4: what some of the um the executive trustees said was well there's this is in September this

[0:37:46] Voice 4: particular meeting so the upcoming new uh elections were coming

[0:37:50] Voice 6: and

[0:37:51] Voice 4: what uh two of the

[0:37:53] Voice 4: trustees said including the chair and the trustee from um Galliano was well the people are going to

[0:38:00] Voice 4: vote on it anyway if the new election is coming up so even we're going to pass it now but you know

[0:38:06] Voice 4: you're going to get another kick at the can when there's a new election

[0:38:09] Voice 6: so there was obviously

[0:38:11] Voice 4: they appreciated the controversy over bill 122 and 123 and then just with respect to 123 which

[0:38:19] Voice 4: i don't understand is i know that the minister municipalities has a huge backlog huge backlog

[0:38:25] Voice 4: backlog of applications and if you are considering a review of 123 in part or whole or whatever

[0:38:32] Voice 4: it seems to me that that should be put into abeyance and the minister like why bother with

[0:38:37] Voice 4: it

[0:38:38] Voice 3: we have to we have to wait for it to come back yeah we can't speak about this until it comes back

[0:38:43] Voice 3: from the ministry so and i can't speak for an item that's in process at the ministry's desk right now

[0:38:50] Voice 3: we have to wait for it to come

[0:38:51] Voice 4: back but that means you're waiting for him to have a decision

[0:38:54] Voice 4: it would

[0:38:56] Voice 4: have to then be adopted

[0:38:58] Voice 3: so there's

[0:39:01] Voice 4: process

[0:39:02] Voice 3: that has to come back i suppose i'm

[0:39:04] Voice 4: just thinking is you know the duplication of efforts right 123 is going to be reviewed

[0:39:11] Voice 4: minister just give it a break put it on your not just

[0:39:15] Voice 3: unfortunately already in process

[0:39:16] Voice 3: and we can't comment on it so yeah we'll have to respect that process so

[0:39:22] Voice 16: um what happens after

[0:39:25] Voice 16: once you get it then what's the process from there and that comes back to you now

[0:39:29] Trustee Elliott (probable): it's either adopted

[0:39:39] Voice 1: different subject actually going back to what shelly started with the advocacy idea

[0:39:43] Voice 6: um i've

[0:39:45] Voice 1: seen the wish list of people putting things down i've seen what kim did this great work putting it

[0:39:49] Voice 1: into organizations so you know what you have jurisdiction over and what you don't which is

[0:39:54] Voice 1: really helpful but i wouldn't like to see advocates advocacy issues interfere with the

[0:40:00] Voice 1: limited amount of time and money that you have i mean honestly my opinion is the advocacy issues

[0:40:07] Voice 1: can be put aside if you don't have time and money that you've got more important things to do

[0:40:14] Voice 1: and so you know any kind of money you're going you're talking about uh you know the budgeting

[0:40:19] Voice 1: process and strategic planning that's i think that's really important in this case uh a lot

[0:40:24] Voice 1: of the stuff you know you might want to talk about tankers out there uh but maybe it's not

[0:40:29] Voice 1: important enough to spend your money on but

[0:40:32] Trustee Elliott (probable): um i think from our perspective um i think we're both

[0:40:37] Trustee Elliott (probable): in alignment here three of us perhaps we're here to reflect your voice so this process that we're

[0:40:44] Trustee Elliott (probable): undertaking to find out what the major project is that we're going to take on is coming from

[0:40:47] Trustee Elliott (probable): from the community so at the end of this process we're going to be looking and judging to see

[0:40:54] Trustee Elliott (probable): where the greatest voice lies as to what the majority of people want us to focus on

[0:41:00] Trustee Elliott (probable): so if you haven't already written in with what you want us to look at write in and tell us what

[0:41:05] Trustee Elliott (probable): you want us to focus on and

[0:41:08] Voice 3: I would suggest that advocacy is also part of the job of local

[0:41:12] Voice 3: government so if there's an issue that you want us to raise as an LTC and you know or through CRD

[0:41:18] Voice 3: director that's our responsibility as well so it doesn't have to be a work program issue it's it's

[0:41:23] Voice 3: intergovernmental communication is yeah is

[0:41:26] Voice 3: what we're here for so yeah yeah

[0:41:27] Trustee Elliott (probable): and and that's kind

[0:41:29] Trustee Elliott (probable): of why we have that list with what can become a project and what are things that can be moved along

[0:41:39] Voice 14: we're sort of hampered a bit by a lot of the process that we have to go through we for instance

[0:41:45] Voice 14: can't just sit down and talk except at meetings like this with us trustees right so it's difficult

[0:41:50] Voice 14: to take that list like I would ordinarily wasn't a prohibition on that I would just call you guys

[0:41:56] Voice 14: up and say hey can we do a zoom here for an hour go through the list and we would start sorting

[0:42:02] Voice 14: things that could be done relatively easy maybe a couple of emails maybe bring it up at a meeting

[0:42:07] Voice 14: and finalize it versus what's it going to take like a community meeting to to deal with you know

[0:42:12] Voice 14: a bigger deal maybe a survey all of that kind of stuff right so we could sort all of these things

[0:42:18] Voice 14: and rather than thinking of it as a priority it's like one two three four like you know this is the

[0:42:23] Voice 14: highest and this is the lowest maybe maybe a lot of it can be done just by sorting it properly by

[0:42:30] Voice 14: organizing the approach to it so it's a little difficult to do that because yeah you know we

[0:42:38] Voice 14: have to look at here maybe you

[0:42:39] Voice 4: have to look at process then well yeah you have to look at your

[0:42:43] Voice 4: own process if it's not working and you're hampered by it then why wouldn't you look at it

[0:42:46] Voice 4: because

[0:42:47] Voice 14: the province the province tells us

[0:42:48] Voice 4: these are

[0:42:49] Voice 14: legislated but then yeah yeah no that's my

[0:42:52] Voice 14: that's my it

[0:42:53] Voice 4: does seem but it does seem cumbersome

[0:42:54] Voice 15: i agree

[0:42:56] Voice 15: but couldn't you just be having that

[0:42:57] Voice 15: discussion now you have a meeting you have you have properly convened meetings yes and yeah

[0:43:03] Voice 15: it's just

[0:43:03] Voice 15: the timing but

[0:43:05] Voice 14: you probably don't want to sit here for a couple hours while we

[0:43:08] Voice 14: We hash through the details of all that stuff.

[0:43:10] Voice 14: But anyway.

[0:43:11] Voice 4: We've sat through all of it.

[0:43:13] Voice 14: I think it's a

[0:43:14] Trustee Elliott (probable): great idea that we can continue to have town hall meetings

[0:43:17] Trustee Elliott (probable): where the sole subject is

[0:43:20] Voice 6: sorting through this.

[0:43:22] Voice 6: And I'm

[0:43:22] Trustee Elliott (probable): very happy to do that.

[0:43:23] Trustee Elliott (probable): And I don't need to be there.

[0:43:24] Trustee Elliott (probable): No, you can sit back.

[0:43:27] Trustee Elliott (probable): Just saying.

[0:43:29] Trustee Elliott (probable): As long as there's

[0:43:30] Voice 3: a minute taker in this quorum,

[0:43:32] Voice 3: you can have these discussions.

[0:43:33] Voice 3: The thing is transparency, public accountability.

[0:43:36] Voice 3: we cannot have closed meetings where we're making decisions or leading to make decisions and you're

[0:43:42] Voice 3: not included that's just the responsibility so i recognize the process is onerous but it is there

[0:43:48] Voice 3: for a reason right sorry and keep

[0:43:50] Voice 14: in mind that minor and major and all of it can we afford it

[0:43:54] Voice 14: or not it's all to do with how much money we spend and the money we spend is having meetings like

[0:43:58] Voice 14: this right isn't that the majority of the money we're spending yeah i

[0:44:03] Voice 14: think yeah right yeah so

[0:44:04] Voice 14: So that, again, is kind of hampering.

[0:44:07] Voice 3: We're saving on Driftwood ads now.

[0:44:08] Voice 3: Come on,

[0:44:09] Voice 14: let's look at the right side.

[0:44:10] Voice 14: We can

[0:44:11] Voice 3: be creative in how we have these.

[0:44:13] Voice 3: Can we move this discussion on?

[0:44:16] Voice 3: We've gotten a little bit off track here.

[0:44:18] Voice 3: We are in town hall still, hearing from the public.

[0:44:22] Voice 3: Do you have

[0:44:22] Voice 3: questions or concerns?

[0:44:23] Voice 3: Yes.

[0:44:23] Voice 3: Hi,

[0:44:24] Voice 14: I'm Gordie Duncan.

[0:44:25] Voice 14: I have concerns about the list that you have been discussing,

[0:44:29] Voice 14: that you would be passing that on to the APC

[0:44:32] Voice 14: when well first of all there isn't there isn't even one but of course there

[0:44:37] Voice 8: is going to be one

[0:44:38] Voice 8: but uh i think that you are the elected representative you have to

[0:44:45] Voice 14: put this down

[0:44:47] Voice 14: and rather than just presenting it as you can see there's already varying ideas but unfortunately

[0:44:53] Voice 14: that's your job and you're going to have you've asked for all this input you've received quite a

[0:45:00] Voice 14: bit but you're based the ones that are going to have to make that decision to pare the list down

[0:45:06] Voice 14: i'm not saying that it's a one but at least get it down so that a support group can focus on that

[0:45:15] Voice 14: as opposed to dealing with this whole issue because it would seem to me that you're kind

[0:45:20] Voice 14: of transferring that responsibility to the apc at this stage it's so early in the game

[0:45:26] Voice 14: and further to what you said about the major project that i guess if you have to have that

[0:45:35] Voice 14: decision made to get funding by the end of the summer it's not going to happen because your next

[0:45:41] Voice 14: meeting is in september so so i think my feeling it's a bit rushed to be passing that off yet that

[0:45:50] Voice 14: that you as the trustees will have to decide the major components and then give direction.

[0:45:59] Trustee Elliott (probable): Maybe when we get to the list, we can actually just go through it and identify if there is anything in there

[0:46:04] Trustee Elliott (probable): that could potentially be a major project, and then we can just flag it.

[0:46:08] Voice 15: And if

[0:46:09] Voice 3: there isn't really anything on there that would be a major project, then...

[0:46:13] Voice 3: I think what I'm hearing is to not rush the process and to make some leadership decisions

[0:46:20] Voice 3: before sending that to the APC and from what I understand we're about to have an in-camera meeting

[0:46:26] Voice 3: to decide who will be on the APC then there'll be an orientation process so nobody's going to be

[0:46:32] Voice 3: handing that body a referral in the next three months I don't anticipate so I think there will

[0:46:37] Voice 3: be ample time for this body to take another run at the decision making is what I'm hearing

[0:46:43] Voice 3: is that accurately reflective of your concern

[0:46:46] Voice 14: the intent from my point of view is not not to

[0:46:50] Voice 14: don't work on the apc to take it off our desk so to speak you know that's not the intent at all

[0:46:57] Voice 14: the intent is not for us to railroad ahead and not stay in touch right that's the intent and

[0:47:04] Voice 14: if the apc can play a role in that i don't know because i haven't lived through the apc process

[0:47:09] Voice 14: us so but i'm thinking potentially that can be one of the ways of accomplishing that link with

[0:47:19] Voice 14: the community right so that somebody's watching us we're making progress on this because otherwise

[0:47:24] Voice 14: me and christina and apparently by ourselves with it with all of you here if you want to be

[0:47:32] Voice 14: well we could just decide you know we don't like that do we like that right but what if that's not

[0:47:37] Voice 14: what the community thinks so that's what the intent is here to stay in which is all admirable

[0:47:43] Voice 14: but i think you could get yourself in because you know the community isn't going to be 100

[0:47:48] Voice 14: all the way so so at some point somebody has to take the leadership and say okay these are the

[0:47:57] Voice 14: projects that we're considering and there's

[0:47:59] Voice 14: going to be people that don't like it you know so that's

[0:48:03] Voice 14: my point is that i think you have to give the direction on that and yes input from the community

[0:48:11] Voice 14: is important and it can be done through the apc as a subset um as well but i think the core

[0:48:22] Voice 14: projects are you know pared down the list would be as your responsibility thanks

[0:48:30] Voice 4: as a former member

[0:48:31] Voice 4: of APC last term, we've got very big questions,

[0:48:37] Voice 4: which was how are we going to protect the foreshore?

[0:48:42] Voice 4: And that was such a broad question with no data,

[0:48:46] Voice 4: no mapping, no scientific studies or anything like that.

[0:48:51] Voice 4: And none of us were experts on that particular subject,

[0:48:55] Voice 4: but we were not tasked with anything to do with 122 and 123,

[0:48:59] Voice 4: by three, except for the building design guidelines

[0:49:02] Voice 4: to go through those and kind of red line things

[0:49:06] Voice 4: that we didn't think were relevant.

[0:49:08] Voice 4: I think there's a fine line and I agree with what Gordie says

[0:49:11] Voice 4: is that they'll do a great job,

[0:49:15] Voice 4: but the questions have to be specific

[0:49:17] Voice 4: and there has to be some sort of direction.

[0:49:20] Voice 3: No.

[0:49:21] Voice 3: Thank you.

[0:49:22] Voice 3: Thank you.

[0:49:22] Voice 3: That's good insight from someone

[0:49:24] Voice 3: who's been part of the process, appreciate that.

[0:49:27] Voice 3: Anyone else wish to speak to your LTC,

[0:49:29] Voice 3: see you'll get another chance before the end of the meeting so you know all right thank you for

[0:49:38] Voice 3: your comments and for always your engagement it's

[0:49:40] Voice 3: wonderful um so now we'll turn to uh section nine

[0:49:44] Voice 3: the minutes that we are to consider adopting shared by me yes

[0:49:50] Voice 17: are we going to

[0:49:50] Voice 3: go back to 16.1

[0:49:52] Voice 3: oh thank you yes didn't put it back in there so yeah we'll move on to that first

[0:50:02] Voice 3: it's page 37

[0:50:04] Voice 6: so

[0:50:09] Voice 3: yeah i was at the main ltc meeting when this first came up and i but i believe it

[0:50:14] Voice 3: came from you direct friend is that right it actually

[0:50:19] Voice 3: this is the instigating you're the

[0:50:21] Voice 3: instigator no absolutely not okay surprised

[0:50:25] Voice 8: you even acknowledged me

[0:50:26] Voice 3: i was willing to be corrected

[0:50:32] Voice 8: okay

[0:50:33] Voice 3: so

[0:50:34] Voice 8: it was um really instigated by uh trustee

[0:50:42] Voice 6: and so

[0:50:44] Voice 8: but the issue is uh crd building inspection and the impact it's had

[0:50:49] Voice 8: on the southern gulf islands in terms of both commercial and residential um building permits

[0:50:56] Voice 8: length of time it's taken the complexity of the bc building code which is what uh crd enforces now

[0:51:06] Voice 8: which has created real problems and has real impacts in respect of both timing how long it

[0:51:11] Voice 8: takes to get a permit approved and then go through the process which has impacts on on um

[0:51:20] Voice 8: You know, whether people can get mortgages in a reasonable amount of time, if businesses

[0:51:24] Voice 8: can actually operate within the window they expect to, they make an investment and they

[0:51:30] Voice 8: anticipate to be open in the summertime and they find out that, oh my gosh, there's all

[0:51:35] Voice 8: of these processes they have to go through.

[0:51:37] Voice 8: The building inspector comes once every five months, doesn't return the calls.

[0:51:41] Voice 8: It's been a real drag on our economy and it's been very stressful for a lot of people.

[0:51:46] Voice 8: and so there is a regime on denman and hornby whereby you do not need to um have building

[0:51:56] Voice 8: inspection crd has building inspection as a result of having passed the bylaw that says we will do

[0:52:02] Voice 8: building inspection on behalf of the products and they don't have that on denman and hornby

[0:52:09] Voice 8: all they have on denman and

[0:52:11] Voice 8: hornby is one goes to the local trust committee and says

[0:52:14] Voice 8: says, hi, here is a picture of the lot I'm intending to develop on. This is the use,

[0:52:21] Voice 8: whether it's residential, commercial, whatever. And here's where I intend to site it. So it's

[0:52:27] Voice 8: siting and use. And the local trust committee either passes it or doesn't pass it by

[0:52:32] Voice 8: recommendation of staff. So that's the simplest point of view. So people then go, oh my God,

[0:52:39] Voice 8: have you ever been to R&B in Denman? Because it's like no man's land there in terms of

[0:52:44] Voice 8: funky housing and but there's also some very nice housing issues with siting and use or not having

[0:52:51] Voice 8: a building inspection is there's impacts on the potential to finance your home there's impacts on

[0:52:57] Voice 8: being able to insure your home and the like what happens is engineers generally come along and say

[0:53:05] Voice 8: i'm signing off on this it meets the bc building code they are the ones that take the risk if

[0:53:11] Voice 8: if there's anything funky going on.

[0:53:12] Voice 8: And so people point out,

[0:53:14] Voice 8: including your director to the CRD building inspectors,

[0:53:18] Voice 8: this is what you do on our islands.

[0:53:22] Voice 8: You go in and you say,

[0:53:23] Voice 8: well, you have to engineer the foundation.

[0:53:25] Voice 8: You have to engineer the framing.

[0:53:27] Voice 8: You have to engineer the envelope.

[0:53:29] Voice 8: You have to engineer, you have to get a geotech in.

[0:53:31] Voice 8: You have to engineer your roof.

[0:53:32] Voice 8: You have to engineer everything.

[0:53:34] Voice 8: And so people are going, well, what's the point?

[0:53:37] Voice 8: And it drags the process on.

[0:53:40] Voice 8: good and bad um if we were to apply it to the southern gulf islands um we undoubtedly get some

[0:53:47] Voice 8: funky housing going on that doesn't meet the building code but there are elements of the

[0:53:52] Voice 8: building code that are actually an ass so um there's some tension there but what sighting

[0:53:59] Voice 8: and use has been very effective at is drawing attention to the crd building inspectors in that

[0:54:04] Voice 8: department that people are fundamentally very very unhappy and so they're looking at alternatives to

[0:54:11] Voice 8: you guys so it really depends as far as i'm concerned i'm very outspoken by the way in

[0:54:17] Voice 8: case you haven't figured it out um either crd building inspection smartens up now they have

[0:54:23] Voice 8: had to hire some additional people they were down 40 because people don't want to work anymore

[0:54:28] Voice 8: more but now we're staffed up and so there's been a very distinct message provided building

[0:54:35] Voice 8: inspection you're about customer service you're not a regulator anymore you are about helping

[0:54:41] Voice 8: people get through the bc building code in the most effective cost effective way possible so

[0:54:49] Voice 14: it's

[0:54:50] Voice 8: a cultural shift and if that culture shifts that's great the culture doesn't shift i think

[0:54:55] Voice 8: uh local trust committee should start to consider citing in use i'm biased because i think housing

[0:55:03] Voice 8: is incredibly important and we may have to avoid parts of the bc building code

[0:55:09] Voice 8: in order to provide affordable housing and i'm also working that in a legitimate way by the way

[0:55:15] Voice 8: in terms of going through to our building inspection people seeing if there's some

[0:55:20] Voice 8: things we can do with trailers as long as they're appropriately hooked up to septic

[0:55:25] Voice 8: and have you know fire inspection and the like and i'm rambling on now so i'm going to stop okay

[0:55:31] Voice 3: thank you so the request um from chair maude was um that well he was writing to sojourner island

[0:55:44] Voice 3: ltc south pender galliano and north pender ltcs to request their thoughts on main island asking

[0:55:51] Voice 3: asking the CRD to identify interest in implementing these permits so has Maine Island asked the CRD

[0:56:00] Voice 3: yet they

[0:56:02] Voice 8: are looking for a pilot project

[0:56:04] Voice 3: so

[0:56:05] Voice 8: I haven't yet broached that with um our building

[0:56:09] Voice 8: inspection department or the general manager okay but I plan on doing so on Monday because we're

[0:56:15] Voice 8: getting together on this Fair Island yet again so it's in the it's in the pipe I'm looking at

[0:56:22] Voice 8: we revise our bylaw to allow for a pilot on main island and let them bear all the risk but the

[0:56:30] Voice 3: onus is on at this point the crd the local trust committees can't do anything because you the crd

[0:56:36] Voice 3: would have to change its process and go through a long yes very lengthy process to to revert from

[0:56:43] Voice 3: building permitting to citing and use permitting

[0:56:47] Voice 8: citing and use is what balanced trust would have

[0:56:50] Voice 8: what

[0:56:50] Voice 3: we would have to do in absence and

[0:56:52] Voice 8: i'd say the fastest that the crd would be able to

[0:56:55] Voice 8: implement this would probably be six to nine months i

[0:56:59] Voice 3: was going to say many years so what

[0:57:02] Voice 8: they

[0:57:02] Voice 3: would like feedback on is whether there's interest among the islands to pursue this as an

[0:57:07] Voice 3: option i think for a test pilot on

[0:57:10] Voice 9: maine i think it's a good idea

[0:57:12] Voice 16: we'll call them in a couple of

[0:57:25] Voice 14: i think i think it's a good idea and i think that we need to understand a lot better you know we

[0:57:33] Voice 14: get in the tip of the iceberg here i think and i think we should i'm hoping that we could ask

[0:57:41] Voice 14: somebody and i don't know who that somebody is but maybe a presentation can be given to us you

[0:57:46] Voice 14: know at a meeting on south pender as to what exactly would that look like

[0:57:51] Voice 6: it's

[0:57:52] Voice 14: pros and cons

[0:57:53] Voice 14: you know you know costs you know risks you know the issues like some of them that we brought up

[0:57:58] Voice 14: with insurance and that kind of stuff you know and then we could all look at it and and and

[0:58:04] Voice 14: and understand it better it sounds pretty enticing to me uh because i know for all the problems you

[0:58:11] Voice 14: know the time delay and the extra cost and the culture right now from what i understand is the

[0:58:17] Voice 14: opposite of the culture that you were talking about it seems to building inspectors seeing

[0:58:22] Voice 14: how much more money they can add to your project right here's that way instead of going you could

[0:58:27] Voice 14: get away with this you could get away with that according to the code it's like you ought to do

[0:58:32] Voice 14: this you know you ought to do that um

[0:58:34] Voice 14: so i i i like that idea um when it the link between this

[0:58:41] Voice 14: and um affordable housing you know affordable housing is less luxurious less up to standard

[0:58:54] Voice 14: than affordable housing right so i mean but then not than regular housing so so you know if you

[0:59:03] Voice 14: can't build to less to a lesser standard than we have right now which we can't right the crd

[0:59:09] Voice 14: code and inspection process prevents you from building cheaper if you can't build cheaper

[0:59:17] Voice 14: you can't sell cheaper or you can't rent out cheaper and that's what makes something

[0:59:23] Voice 14: affordable is less rent or less to buy it so how do we achieve affordable housing if we don't have

[0:59:30] Voice 14: this tough discussion about how are we going to work around this because you know it's a it's a

[0:59:37] Voice 14: rock in our road you know we can't get past it you know if we if we're not willing to talk about that

[0:59:42] Voice 14: rock and whatever then we're basically just paying less service to the whole idea of affordable

[0:59:48] Voice 14: housing

[0:59:48] Voice 6: and

[0:59:50] Voice 14: we've been doing that obviously for some time that that's why we find ourselves where

[0:59:54] Voice 14: we find ourselves, right? So I personally would like to see us be

[1:00:00] Voice 14: a bit more positively engaged

[1:00:02] Voice 14: than watching Maine

[1:00:03] Voice 14: from the sidelines.

[1:00:06] Voice 14: I think we should start

[1:00:07] Voice 14: actively investigating

[1:00:09] Voice 14: more to understand it better

[1:00:10] Voice 14: with the eye to maybe

[1:00:12] Voice 14: becoming the second pilot

[1:00:13] Voice 14: of Maine that was ahead of us.

[1:00:17] Voice 14: But I'd be interested to hear

[1:00:19] Voice 14: actually, I don't know

[1:00:20] Voice 14: if that's appropriate

[1:00:20] Voice 14: timing right now.

[1:00:22] Voice 3: It might turn into a discussion

[1:00:24] Voice 3: about things that we don't know yet.

[1:00:26] Voice 3: What I'm hearing is

[1:00:27] Voice 3: you want more information

[1:00:28] Voice 3: and perhaps sort of a scope

[1:00:30] Voice 3: of what would the implications be because there are implications for insurance and for we're

[1:00:37] Voice 3: essentially talking about deregulation and removing the it's not restrictions it building

[1:00:45] Voice 3: code exists for reasons health and safety and the province is in the process of going up to the step

[1:00:50] Voice 3: code which is an even higher more regulated environment it is going to be more costly so

[1:00:57] Voice 3: So an affordable housing project on Gabriela is looking at step four, which is not yet law, but that's what they need to do to get through B.C. housing and CMHC hoops.

[1:01:07] Voice 3: So there is larger legislation pieces at play.

[1:01:13] Voice 3: It's not just about approving a lower standard of housing so that you can house more people.

[1:01:19] Voice 3: You also have to make it safe and healthy.

[1:01:22] Voice 3: That's what the B.C. building

[1:01:23] Trustee Elliott (probable): code is for.

[1:01:24] Trustee Elliott (probable): for so for me right now i'm just looking at the question and the question is um our thought like

[1:01:33] Trustee Elliott (probable): giving our thoughts back to main island yeah it's not the conversation are we going to do it on

[1:01:38] Trustee Elliott (probable): south pender yeah so if we can bring our conversation back to what are our thoughts

[1:01:43] Trustee Elliott (probable): to hand back to main island to director brent who happens to be in the room

[1:01:47] Trustee Elliott (probable): as

[1:01:48] Voice 3: whether there's interest so is there

[1:01:50] Voice 3: interest yes sounds like there is from my part yes

[1:01:53] Voice 6: go

[1:01:54] Voice 3: forth and pursue this as an interesting project and we'd love to have perhaps more

[1:01:59] Voice 3: of a discussion of what the implications would be perhaps maybe

[1:02:03] Voice 14: somebody from just

[1:02:04] Voice 14: like somebody who has experience with this actually you know has seen it implemented

[1:02:10] Voice 14: sure i don't know how we go about that i'm

[1:02:15] Voice 3: happy to hear that the it's brought a focus on the

[1:02:18] Voice 3: culture of of sort of the buildings western branch and so perhaps with the change in culture and more

[1:02:24] Voice 3: communication we can expect some improvements in the service delivery but if that doesn't happen

[1:02:29] Voice 3: then keep exploring this as an option or

[1:02:33] Trustee Elliott (probable): what i was going to suggest was perhaps if we got a

[1:02:35] Trustee Elliott (probable): regular reporting back on how the project is going and the issues or positive outcome that's occurring

[1:02:41] Trustee Elliott (probable): current think that would be of benefit to us i'm

[1:02:44] Voice 3: sure director mod would or trustee mod would be

[1:02:48] Voice 3: sharing that back out so okay yes yes so we'll just um does somebody want to write an email back

[1:02:55] Voice 3: to um trustee mod and say that we're gonna we have passed this information on to direct front

[1:03:03] Voice 3: who's in the meeting and we're interested in talking further about are you in support

[1:03:09] Voice 3: Are we are in support, I believe we should have a motion I think so. Yeah.

[1:03:15] Voice 3: Thank you.

[1:03:17] Voice 3: So I'm new here.

[1:03:20] Voice 3: What needs to be a motion and what is it.

[1:03:24] Trustee Elliott (probable): So, I'll see if I can pull something together here.

[1:03:27] Trustee Elliott (probable): I move that the South Pender Local Trust Committee's response to Maine Island Local Trust Committee request on trustee Maud regarding the siting and use permits project on Maine Island LTC is of interest to South Pender.

[1:04:06] Voice 15: yeah I'm waiting I'm waiting for her to finish writing and I would change it hold on I'm waiting

[1:04:10] Voice 15: for her to finish writing hold

[1:04:14] Trustee Elliott (probable): on let me finish and then we can then you can make amendments

[1:04:18] Trustee Elliott (probable): um are you are you caught up oh

[1:04:22] Voice 17: sorry the minute taker should be the minute is she caught up

[1:04:27] Voice 10: yes I am thank you um I'm ready

[1:04:30] Voice 10: to repeat it back whenever you are I

[1:04:32] Trustee Elliott (probable): was going to add some

[1:04:34] Trustee Elliott (probable): more on i just wanted you caught up first on that piece thank you and that main island provide

[1:04:42] Trustee Elliott (probable): regular reporting back to south panda

[1:04:45] Voice 15: on

[1:04:47] Trustee Elliott (probable): um on how like on progress i suppose so it's it's maybe just

[1:04:54] Voice 14: update rather than report yeah

[1:04:55] Trustee Elliott (probable): okay well i would like it to be semi official well emails are

[1:05:01] Trustee Elliott (probable): official sure

[1:05:01] Voice 3: it's not a report sure okay

[1:05:03] Voice 3: um i would make a suggest a friendly amendment because

[1:05:08] Voice 3: it's not a project on maine that it's an inquiry they're they're inquiring into it but it's not a

[1:05:14] Voice 3: project it's that has a specific definition so sarah if you could change that to and then read

[1:05:21] Voice 3: that back to us please okay

[1:05:26] Voice 10: i'm ready to read it back thank you that the south pender local trust

[1:05:32] Voice 10: Trust Committee respond to Main Island LTC, LTC, or sorry, okay, sorry, I'm going to go back,

[1:05:44] Voice 10: that the South Pender Local Trust Committee's response to Main Island LTC's request from

[1:05:49] Voice 10: Trustee Maude regarding the siting and use inquiry on Main Island is of interest to South

[1:05:55] Voice 10: Pender LTC, and that Main Island provide an update to South Pender LTC.

[1:06:02] Voice 10: that's

[1:06:04] Trustee Elliott (probable): ongoing ongoing progress you

[1:06:07] Voice 3: requested maybe

[1:06:08] Trustee Elliott (probable): okay

[1:06:12] Voice 1: i

[1:06:14] Voice 10: could read that back again sure that the south pender local trust committee's response

[1:06:19] Voice 10: to main island ltc request from trustee maude regarding the siting and use inquiry on main

[1:06:26] Voice 10: island is of interest to south pender ltc and request that main island provide an update to

[1:06:35] Voice 10: south pender ltc on ongoing progress and

[1:06:39] Trustee Elliott (probable): um can we also add in that when we said is of interest

[1:06:43] Trustee Elliott (probable): can we add in um um can we say prior to interest is supported and is of interest okay

[1:06:53] Voice 11: i've added

[1:06:56] Voice 10: at that thank

[1:06:57] Voice 3: you um do we have a second for the amended motion yes

[1:07:11] Voice 3: i wanted

[1:07:12] Voice 14: to ask paul that's something that you can do anything with just to help move things along

[1:07:20] Voice 14: is that helpful or not yes the way the motion is yes is it okay then the support is good great

[1:07:28] Voice 14: five seconds and i'm happy okay

[1:07:31] Trustee Elliott (probable): and i'm really sorry i'll call those i'll call for

[1:07:34] Voice 3: the all those

[1:07:35] Voice 3: in favor i that carries thank you sarah for your patience yeah crafting mushrooms is fine not easy

[1:07:41] Voice 3: no that's why i don't like calling for them but thanks

[1:07:45] Trustee Elliott (probable): for looking at me

[1:07:47] Voice 6: i got this all

[1:07:49] Voice 3: right so we'll go back to the regular um ordering of the agenda and we'll go

[1:07:54] Voice 3: to the minutes which is on page 4 to 12. so we have some amendments to consider that have been

[1:08:02] Voice 3: uh submitted by liz montague and so so i'll deal with those after is there any other changes or

[1:08:12] Voice 3: modifications to the minutes from february 3rd i didn't see the changes actually in this

[1:08:20] Voice 3: because they

[1:08:21] Voice 3: were received after the minutes have not been amended the letter came after the

[1:08:27] Voice 3: minutes had gone out so they would have to be amended and then adopted that is what would

[1:08:37] Voice 3: have to be amended if we accept those

[1:08:41] Trustee Elliott (probable): changes so um yeah so i'm not happy um accepting

[1:08:49] Trustee Elliott (probable): accepting the minutes as they read currently if there is yes we have to amend them yeah if you

[1:08:56] Trustee Elliott (probable): want so i would like to ask who whomever was doing the um the minutes because i know it was recorded

[1:09:05] Trustee Elliott (probable): so that um we can get the recorded words in there versus i haven't i haven't heard i didn't listen

[1:09:14] Trustee Elliott (probable): to the recording itself to see okay so

[1:09:18] Voice 3: yeah and i can and i haven't either so we just

[1:09:22] Trustee Elliott (probable): have the word

[1:09:22] Voice 3: of the person who spoke except we were there yeah we were

[1:09:26] Trustee Elliott (probable): there but i can't remember the exact

[1:09:30] Trustee Elliott (probable): wording and i and i and i understand she needs to have the exact wording in here um so i was

[1:09:37] Trustee Elliott (probable): wondering if the minute i don't know who it's

[1:09:40] Voice 15: not the same would

[1:09:41] Trustee Elliott (probable): have maybe

[1:09:42] Voice 15: it is sarah sugar were

[1:09:45] Voice 3: you the minute taker at the february 3rd meeting i don't think yes i was you were okay great um

[1:09:52] Voice 3: i mean we could recess and quickly watch it and

[1:09:56] Voice 14: then what could we just ask if it has been

[1:09:59] Voice 14: removed if somebody it may

[1:10:01] Trustee Elliott (probable): like has sarah actually listened and taken that's our

[1:10:04] Voice 3: responsibility that's

[1:10:06] Voice 3: our responsibility well we have to we have to approve the minute or not and so yeah the minute

[1:10:12] Voice 16: should reflect the recording

[1:10:13] Voice 14: that's all i would say is that we don't have to do the clerical work

[1:10:17] Voice 14: and just say the minutes are approved to be you know needs to follow the recording to do with

[1:10:25] Voice 14: this topic right and then we have made a decision

[1:10:29] Voice 3: but we have exact wording from the person who

[1:10:33] Voice 3: You spoke, and so we need to, I guess we could direct that.

[1:10:39] Voice 14: If that wording turns out to be in the recording, then we're done.

[1:10:44] Voice 6: Yeah.

[1:10:44] Voice 6: Okay.

[1:10:45] Voice 6: Good call.

[1:10:48] Voice 14: What he said.

[1:10:50] Voice 7: Do you want to correct the motion on that?

[1:10:52] Trustee Elliott (probable): Yes.

[1:10:52] Trustee Elliott (probable): I'm returning.

[1:10:56] Trustee Elliott (probable): Do a better job than I did.

[1:10:58] Trustee Elliott (probable): Daria.

[1:11:00] Voice 16: The minutes reflect the recording of.

[1:11:08] Voice 17: The only issue is that there could be room for interpretation of whoever is amending

[1:11:13] Voice 17: these minutes where the LTC should really see what the amendments are and from my understanding

[1:11:19] Voice 17: it's the use of a strata council rather than a member of strata.

[1:11:26] Voice 17: So I'm not sure if the LTC has concerns with amending that or not um otherwise you

[1:11:33] Voice 17: could defer this again until the september meeting and then our family team assistant can review it

[1:11:39] Voice 17: and see exactly which term is used yeah but we would have to bring it back to september if we

[1:11:44] Voice 17: all just see what wishes september can

[1:11:46] Voice 3: we do a resolution without meeting to adopt these

[1:11:50] Voice 3: um in the meantime so we could defer adoption until it's tabled no

[1:11:58] Voice 14: except i understand that

[1:12:01] Voice 14: there might be a legal reason for

[1:12:05] Voice 14: somebody that is being held up by us

[1:12:07] Voice 3: yeah exactly and i wouldn't

[1:12:08] Voice 3: want to see this deferred until september right but the minutes could be adopted pending review

[1:12:15] Voice 3: by the the planner to check against the myth the actual recording and

[1:12:19] Trustee Elliott (probable): we can do a resolution

[1:12:21] Trustee Elliott (probable): without meeting yeah on this particular on this particular item to adopt these minutes so we don't

[1:12:26] Trustee Elliott (probable): have to wait until september yeah we can we can do a resolution for that for that meeting on this

[1:12:31] Trustee Elliott (probable): i can feel more comfortable with that so that we can get it done so no motion then

[1:12:36] Voice 14: or we still need

[1:12:36] Voice 14: a motion no

[1:12:37] Voice 3: we're going to um defer adoption of the minutes of february 3rd 2023 um until such

[1:12:49] Voice 3: such time as planning team so they've already

[1:12:52] Voice 17: been adopted we kind of

[1:12:55] Voice 17: defer I mean really you

[1:12:57] Voice 17: don't need any resolution right now what I could do is just simply go or the planning team assistant

[1:13:03] Voice 17: will review the recording um if that PTA believes that amendments should be made she'll make those

[1:13:10] Voice 17: amendments to the um adopted minutes and then those ones can be brought back to the LDC by RWM

[1:13:17] Voice 17: Okay. What she said.

[1:13:20] Voice 6: That's my motion right there.

[1:13:21] Voice 17: No motion required.

[1:13:23] Voice 17: Thank you.

[1:13:24] Voice 3: Passion is taken.

[1:13:26] Voice 3: Look at how swiftly we moved through this.

[1:13:30] Voice 3: Very helpful.

[1:13:31] Voice 3: Yeah,

[1:13:32] Voice 6: they were adopted.

[1:13:33] Voice 6: That's

[1:13:33] Voice 3: why I was a bit confused.

[1:13:34] Voice 3: I'm like, normally they have a big word that says draft.

[1:13:40] Voice 3: Next one.

[1:13:41] Voice 3: Yes.

[1:13:41] Voice 3: yes so we do have meeting minutes to adopt dated march 25th on page 13 of your agenda

[1:13:52] Voice 3: is there any are there any amendments

[1:13:57] Voice 3: comments yeah

[1:14:06] Voice 14: i don't want to take a lot of time but i'm still unclear on the the language of the

[1:14:13] Voice 14: motion um

[1:14:16] Voice 7: it's

[1:14:18] Voice 14: on the bottom of page 14 to do with the frontage proposed law one and two

[1:14:27] Voice 14: you know decreasing it from 20.12 meters to six meters remember we had a discussion

[1:14:35] Voice 14: because i was you know needed clarification is it the boundary that's decreased or is it

[1:14:43] Voice 14: the boundary for two items you know the propane tank and the septic field or something no that's

[1:14:49] Trustee Elliott (probable): not that's not the septic field that was the road issue so where the which

[1:14:58] Voice 14: road you

[1:14:59] Trustee Elliott (probable): know beside the

[1:14:59] Trustee Elliott (probable): church you've got the road that goes in onto the property and then now travels through um what what

[1:15:05] Trustee Elliott (probable): is proposed to become the common lot and it goes down to where it enters into what are going to

[1:15:11] Trustee Elliott (probable): become the two lots

[1:15:12] Voice 6: that

[1:15:15] Trustee Elliott (probable): frontage that road that road access is supposed to be 20 meters

[1:15:22] Trustee Elliott (probable): and it's being reduced to six because we've got that that that's all the room that is there

[1:15:27] Trustee Elliott (probable): there's no more because before it carried all the way along and now it doesn't

[1:15:36] Trustee Elliott (probable): and so that item was carried and we did have the explanation provided at the time as well

[1:15:44] Voice 14: so where where is the motion for the the reduction of the setbacks for this propane tank

[1:15:51] Voice 17: that would be the next one that's the next one underneath

[1:15:54] Voice 17: and i can bring up the permit

[1:15:56] Voice 17: it just um while

[1:16:04] Voice 3: we're pausing i wish to confirm for the minutes that i have had no emails from

[1:16:08] Voice 3: you director brent you may have got did you miss the two t's in my last name zero emails back

[1:16:21] Voice 3: so

[1:16:21] Voice 16: did you look in your junk

[1:16:25] Voice 3: i set a filter for anything no sorry just a little moment could

[1:16:33] Voice 8: be a spelling error yeah

[1:16:34] Voice 3: i i haven't had any because

[1:16:36] Voice 8: there's two t's there's two l's but the o is in front of the i

[1:16:39] Voice 8: which appears to

[1:16:40] Voice 8: be my my problem

[1:16:41] Voice 3: that's a new thing

[1:16:42] Voice 8: whoops does anyone have a sword i can follow

[1:16:46] Voice 8: long i

[1:16:47] Voice 6: do i do

[1:16:47] Voice 8: my

[1:16:50] Voice 3: name is complicated it's true this

[1:16:56] Voice 17: is how it was approved so yes sorry the

[1:16:59] Voice 17: first one was amending the dvp permit i think we had clarified language about the frontage

[1:17:08] Voice 17: yeah and then it was approved as amended so this

[1:17:14] Voice 17: is the permit that's issued it says article

[1:17:16] Voice 17: so this article is varied by decreasing the setback from the interior side lot line from

[1:17:24] Voice 17: three meters to 2.8 meters for the sighting of an existing fire system and to 0.1 meters

[1:17:32] Voice 17: for the sighting of an existing propane tank

[1:17:34] Voice 14: and where's our motion that kind of either

[1:17:38] Voice 14: points to that or repeats that that's this one right here

[1:17:42] Voice 17: so that's where you're approving

[1:17:43] Voice 17: this permit is

[1:17:46] Voice 6: this way.

[1:17:48] Voice 6: Yeah.

[1:17:48] Voice 6: Thank you.

[1:17:57] Voice 6: And I can say this too.

[1:17:59] Voice 6: Yeah.

[1:18:00] Voice 6: That's kind of clear.

[1:18:05] Voice 6: Any

[1:18:13] Voice 3: other questions or amendments?

[1:18:16] Voice 3: Changes to the minutes?

[1:18:20] Voice 3: I'll take by general

[1:18:22] Voice 3: consent that the minutes of

[1:18:24] Voice 3: March 25th, 2023 are adopted.

[1:18:28] Voice 3: We've got no

[1:18:29] Voice 3: resolutions without meeting, no

[1:18:30] Voice 3: advisory planning commission minutes and so follow-up action list page 19. right along

[1:18:38] Voice 3: oh i like to see a column of completed this is great so

[1:18:51] Voice 17: it does uh cannot just speak to us

[1:18:53] Voice 17: thank you um yeah so all the items from the um pull-up action list are complete except for i

[1:19:00] Voice 17: just wanted clarification that the letter that was supposed to be going um to the province was

[1:19:08] Voice 17: was actually finished or drafted and sent?

[1:19:11] Voice 17: Is that confirmed?

[1:19:12] Voice 17: Yes, it has been sent, yes.

[1:19:14] Voice 17: Okay, great.

[1:19:14] Voice 17: So I just wanted to make sure that,

[1:19:17] Voice 17: so where then

[1:19:18] Voice 17: before I mark completed.

[1:19:19] Voice 17: So just to follow up, where did you send that letter to?

[1:19:23] Trustee Elliott (probable): I sent that to Adam Olson's office and Paul Brandt.

[1:19:30] Voice 14: Did you copy us on it?

[1:19:32] Voice 14: I thought

[1:19:32] Trustee Elliott (probable): we

[1:19:33] Voice 14: saw the draft.

[1:19:34] Trustee Elliott (probable): I sent it to

[1:19:35] Voice 3: the self-hander.

[1:19:37] Voice 3: so letters from an ltc do need to go through the communication so claire would normally be copied

[1:19:44] Voice 3: and like richards i'm only just learning about this so um then it goes out with proper letterhead

[1:19:49] Voice 3: and formatting and stuff so once we so normally and that's why there's a bit of confusion you

[1:19:55] Voice 3: said i'll write the letter and i'm learning normally the chair writes the letter which

[1:20:00] Voice 3: gives me a lot of extra work but that's why i'll be

[1:20:03] Voice 3: happy that you would learning that the process

[1:20:06] Voice 3: so it still needs to go through another layer.

[1:20:08] Voice 13: And I put you

[1:20:08] Voice 3: as written from you.

[1:20:09] Voice 3: Oh, my God, no.

[1:20:11] Voice 3: No, I did.

[1:20:12] Trustee Elliott (probable): I put you first.

[1:20:13] Trustee Elliott (probable): You

[1:20:13] Voice 3: make me sound way smarter than I am.

[1:20:14] Voice 3: I

[1:20:15] Trustee Elliott (probable): put you first, and then Arnie's after.

[1:20:18] Trustee Elliott (probable): So officially

[1:20:18] Voice 3: a good tell story.

[1:20:19] Trustee Elliott (probable): Thank you.

[1:20:20] Trustee Elliott (probable): You're welcome.

[1:20:20] Trustee Elliott (probable): Thanks for doing that.

[1:20:22] Trustee Elliott (probable): But I didn't put it on my list.

[1:20:23] Voice 15: It's

[1:20:24] Voice 3: going straight to the whole rents junk folder.

[1:20:25] Voice 3: I did.

[1:20:29] Voice 8: I don't use my personal address.

[1:20:31] Voice 3: Oh, dear.

[1:20:32] Voice 3: Okay, so that is in progress.

[1:20:35] Voice 3: Thank you for writing this down.

[1:20:36] Voice 3: completed that is complete great anything else no excellent marketing right along

[1:20:47] Voice 15: um we are at straw polls oh we have no delegations

[1:20:53] Voice 15: um so

[1:20:56] Voice 3: we did have a discussion on straw polls uh that was really interesting actually our first

[1:21:04] Voice 3: ltc meeting um there was sort of why don't we have a straw poll of the room and then we've

[1:21:10] Voice 3: subsequently had correspondence from that so we can just receive this for information unless

[1:21:17] Voice 3: there's any discussion that we'd like to or anything else that you'd like to do with this

[1:21:22] Voice 3: piece of correspondence the writer simply references Robert's rules and yeah

[1:21:29] Trustee Elliott (probable): no we had

[1:21:30] Trustee Elliott (probable): that we had that

[1:21:30] Voice 3: discussion and we reached a

[1:21:32] Voice 3: decision at the last special meeting so we'll

[1:21:35] Voice 3: just receive that for information um so we've got a referral from saturn island ltc on their draft

[1:21:42] Voice 3: bylaw number 138 so the typical purpose

[1:21:50] Trustee Elliott (probable): to um reason a waterfront portion of a subject parcel

[1:21:55] Trustee Elliott (probable): from rural residential to rural general to allow the creation of two waterfront rural

[1:22:01] Trustee Elliott (probable): generals and lots through subdivision

[1:22:03] Voice 6: i

[1:22:04] Trustee Elliott (probable): don't think that that really affects us here on south

[1:22:07] Trustee Elliott (probable): agenda so

[1:22:09] Voice 3: we can um approval interest unaffected by bylaw would be the response okay great

[1:22:20] Voice 3: now we get to the meat

[1:22:23] Voice 17: this is the fun part um

[1:22:30] Voice 10: excuse me chair sorry did you make a motion

[1:22:36] Voice 3: Your

[1:22:37] Voice 10: turn, your turn.

[1:22:38] Voice 10: No.

[1:22:39] Voice 3: Yes.

[1:22:40] Voice 3: The

[1:22:40] Voice 13: same kind of LTC

[1:22:41] Voice 3: response is that the LTC's interests are unaffected by draft bylaw

[1:22:51] Voice 3: number 138.

[1:22:52] Voice 3: No?

[1:22:53] Voice 3: 119.

[1:22:55] Voice 11: I have the wording.

[1:22:58] Voice 11: I

[1:22:58] Voice 3: have 119 and 138 up there.

[1:23:00] Voice 3: Why?

[1:23:00] Voice 3: 138.

[1:23:01] Voice 3: It is 138.

[1:23:04] Voice 3: Yeah.

[1:23:04] Voice 3: Yeah, because this is the Saterna Lange's Bible.

[1:23:09] Voice 3: It says no further information is necessary

[1:23:11] Voice 3: if our interests are unaffected,

[1:23:13] Voice 3: which is why I wasn't going to do a resolution.

[1:23:16] Voice 3: So, Sarah, I don't think we have to do a resolution.

[1:23:19] Voice 3: Just guessing.

[1:23:20] Voice 3: It says if your

[1:23:21] Voice 3: agency's interests are unaffected,

[1:23:24] Voice 3: no further information is necessary.

[1:23:26] Voice 3: We just have to fill out the response summary in the paper form.

[1:23:28] Voice 3: Who does that?

[1:23:29] Voice 3: We

[1:23:30] Voice 17: have usually, motion is always nice

[1:23:33] Voice 17: because what that does is it's on there in the record and then sent to jazz as well so

[1:23:37] Voice 17: then jazz can't transport it i know that's actually okay we

[1:23:42] Voice 3: skipped it i am moved

[1:23:44] Voice 3: thank

[1:23:45] Voice 14: you

[1:23:48] Voice 3: do i have a seconder on this sure convoluted motion thank you trustee evan seconds

[1:23:55] Voice 3: i

[1:23:55] Voice 10: could just read back what i have i just have a standard template for

[1:24:00] Voice 10: for this

[1:24:00] Voice 3: wonderful oh this is so good uh

[1:24:03] Voice 10: that the south pender island local trust committee

[1:24:05] Voice 10: interests are not affected by saturn island local trust committee proposed bylaw number 138

[1:24:15] Voice 3: seconded by trustee evans any further discussion all those in favor all right that is carried

[1:24:23] Voice 3: sorry okay so we have a staff report on page 25 uh referring to the work program

[1:24:32] Voice 3: um thank you very much uh planner stockville do you want to take us through yeah

[1:24:37] Voice 17: sure i'll just

[1:24:38] Voice 17: very very quickly so the staff report was just to summarize um some of the comment or the comments

[1:24:43] Voice 17: made at the community information meeting on march 25th and to uh determine which jurisdiction

[1:24:51] Voice 17: that topic is with within um so there is a chart there um that outlines a topic jurisdiction and

[1:24:58] Voice 17: if a land use bylaw or ocp amendment would be required and i do note that the not applicable

[1:25:05] Voice 17: it could instead not applicable could state that the ocp could be amendment amended to include

[1:25:11] Voice 17: advocacy policy so that is noted and then on page 27 of the agenda what i did was i took those

[1:25:21] Voice 17: topics that are within the ltcs jurisdiction and try to put them into themes so there are six there

[1:25:29] Voice 17: they're revisiting bylaw 122 and possibly bylaw 123 if it's adopted looking at affordable house

[1:25:37] Voice 17: options that can include secondary suites garage suites employee housing and stdrs third is the

[1:25:45] Voice 17: groundwater studies fourth is a coastal douglas fur project um and i believe we do have a template

[1:25:52] Voice 17: for the development permit area uh the fifth is the south pender ltc communication strategy

[1:26:01] Voice 17: um that's more of an informal uh project if you will and the sixth is to review and expand some

[1:26:08] Voice 17: of the development permit areas um so staff's recommendation is that the ltc could consider

[1:26:15] Voice 17: consider sending these themes to APC for comment and to include that staff report that Robert

[1:26:23] Voice 17: Kojima put together, which outlines the current project list and what is different between

[1:26:31] Voice 17: the major and minor projects.

[1:26:34] Voice 17: There are also some alternatives the LTC can consider, that's on page 28, the LTC may consider

[1:26:42] Voice 17: are scheduling another special meeting to gather further comments that can happen over the summer

[1:26:47] Voice 17: months and again the chair and staff could always zoom in if necessary um or you could defer any

[1:26:55] Voice 17: work until september um if you do the ltc believes that they feel confident that there's a major

[1:27:02] Voice 17: project they'd like to work on for next fiscal year that should be a discussion made today

[1:27:07] Voice 17: As you know, we would need to send that, get that organized by the end of summer.

[1:27:13] Voice 17: So I'm going to leave that there.

[1:27:15] Voice 17: The recommendation is to refer the post-staff reports to the South Pender APC.

[1:27:22] Voice 17: And if the LTC does make that recommendation, staff will ensure that it provides more directions

[1:27:32] Voice 17: on what the LTC is actually looking for rather than just giving them

[1:27:35] Voice 17: the two-staff reports

[1:27:36] Voice 17: and not knowing exactly what to focus on.

[1:27:39] Voice 17: So I'll leave it at that.

[1:27:40] Voice 17: I'm happy to answer any questions.

[1:27:42] Trustee Elliott (probable): Thank you so much.

[1:27:45] Trustee Elliott (probable): Okay, I think for myself,

[1:27:47] Trustee Elliott (probable): I think I'd like to have one more special meeting

[1:27:50] Trustee Elliott (probable): with the community at large because we only have one.

[1:27:54] Trustee Elliott (probable): We got a lot of information out of that.

[1:27:56] Trustee Elliott (probable): I'd like to provide a secondary opportunity

[1:27:59] Trustee Elliott (probable): for people that weren't able to make it out

[1:28:01] Trustee Elliott (probable): to the first one and get a little bit more input

[1:28:04] Trustee Elliott (probable): from the community before we move this along that'll also give the apc time to convene and get

[1:28:11] Trustee Elliott (probable): um get set up as as a working body so that would be my preference

[1:28:18] Voice 14: could we add the discussion of sort of filtering through it as we

[1:28:24] Voice 14: discussed before to sort of

[1:28:25] Voice 6: like

[1:28:26] Voice 14: to do that this way and so we can move this forward because otherwise this is going to drag

[1:28:32] Voice 14: on uh and i want to just say too that we did say that we were considering um a survey to gather

[1:28:40] Voice 14: more ideas i think we sort of moved away from that idea because of the cost i

[1:28:46] Voice 9: don't know like

[1:28:47] Voice 9: we haven't

[1:28:48] Voice 14: talked well we haven't talked about it i don't know where i got it from the air

[1:28:51] Voice 14: it just made an assumption but my my thought is we're trying to keep to the budget that we've

[1:28:57] Voice 14: already overspent on the survey cost time staff time mailing time or cost you know all of that

[1:29:04] Voice 14: so I don't know if we need to do that but that's like prior to prioritization well

[1:29:11] Trustee Elliott (probable): I'm just I'm

[1:29:12] Trustee Elliott (probable): also curious like I know we're going to get there in the end but I would like to know what our

[1:29:16] Trustee Elliott (probable): year-to-date spend has been because we only see month by month and we're understanding every month

[1:29:22] Trustee Elliott (probable): so that and we'll get stance reports just going on yes but again it's we've underspent on the

[1:29:28] Trustee Elliott (probable): month but we don't see the year to date but we do see the project here the major project year to

[1:29:33] Trustee Elliott (probable): date

[1:29:34] Voice 6: so

[1:29:35] Trustee Elliott (probable): i'd like to see i just want to know what our year to date spend is if we understand that

[1:29:39] Trustee Elliott (probable): we have some funds that we that we're we're able to move forward on but without that piece of

[1:29:44] Trustee Elliott (probable): of information we're sort of operating in the dark

[1:29:47] Voice 6: but

[1:29:49] Trustee Elliott (probable): we'll get to that that piece in the end

[1:29:52] Trustee Elliott (probable): and we can determine whether or not we have enough funds to do what we can do how much does

[1:30:00] Trustee Elliott (probable): survey cost it

[1:30:02] Voice 14: takes a long time to put it together like my feeling on surveys is it's

[1:30:07] Voice 14: relatively easy and cheap to put a very bad survey together that ticks people off

[1:30:13] Voice 14: it's expensive to do a good one because it takes a lot of thought and it takes a lot of review

[1:30:18] Voice 14: and

[1:30:18] Voice 7: a lot of

[1:30:19] Voice 14: minds to make sure you've actually asked the question that you actually want the

[1:30:22] Voice 14: answer to and not yeah made people answer something else because they couldn't answer

[1:30:25] Voice 14: what they wanted that sort of thing yeah so and timing wise i feel like it needs to happen pretty

[1:30:32] Voice 14: much right now yeah if it's going to be of any value

[1:30:34] Voice 7: by

[1:30:35] Voice 14: the time we have that meeting i think

[1:30:37] Voice 14: that opportunity is passed and the survey would then be did you like what we did you know if we

[1:30:42] Voice 14: want and i don't see the purpose for that

[1:30:44] Trustee Elliott (probable): um maybe what we could do is ask that an email be sent out

[1:30:49] Trustee Elliott (probable): to the email list that's currently um on with islands trust and and just say please write in

[1:30:56] Trustee Elliott (probable): what what you are because then at

[1:30:58] Trustee Elliott (probable): least we've reached more people yeah i

[1:31:01] Trustee Elliott (probable): just want to make

[1:31:02] Trustee Elliott (probable): sure that we reach as many people as possible and once that that's gone out we can have one more um

[1:31:08] Trustee Elliott (probable): special meeting that we can start going through and um looking at the list and and having a

[1:31:17] Trustee Elliott (probable): discussion on it you know ourselves and and the community and

[1:31:22] Voice 16: how julia rankin from boundary pass

[1:31:24] Voice 16: but um how much advance notice for that special meeting because it won't be like the regular one

[1:31:29] Voice 16: that's posted and summer and people i mean more lead time people when we block off a date and

[1:31:36] Voice 16: plan around it or if they're planning to go off island not go off island or come on island

[1:31:40] Voice 16: so

[1:31:41] Voice 3: that's one of the um items ltc meeting notices and ltc email subscriber notification

[1:31:47] Voice 3: that was suggested as a potential and what i wanted to ask um kim is is there

[1:31:54] Voice 3: so before a minor project's decided is there anything on this list that could be worked on

[1:32:01] Voice 3: um i'm thinking in the administration sort of meeting notices or email notices that something

[1:32:08] Voice 3: thing that we could actually work on that's like a process piece to fix before we get to some of

[1:32:14] Voice 3: the big you know while we've got other we pick the focus for the ltc sort of for the next term

[1:32:22] Voice 3: absolutely in terms of like communications yeah because and i think actually this the

[1:32:27] Voice 3: blasting regulations one with the crd where it intersects with another local government you may

[1:32:33] Voice 3: you want to consider you know exploring a protocol meeting where you talk about these

[1:32:38] Voice 3: kinds of things because it's not necessarily going to be a minor project but you're wanting

[1:32:43] Voice 3: to sort out um you're scoping out what who has the responsibilities of blasting for instance so

[1:32:53] Voice 3: yeah that's with the crd okay but if the community wants you to take action on that and that's like

[1:33:00] Voice 3: say a top priority it'd be nice to know what can we

[1:33:03] Trustee Elliott (probable): do so that would be the conversation that we'll

[1:33:05] Trustee Elliott (probable): be having at the special meeting okay um

[1:33:08] Trustee Elliott (probable): so what we could do for right now is um work out a date

[1:33:14] Trustee Elliott (probable): that we could have the special meeting and then we can put the notice out as early as possible

[1:33:19] Trustee Elliott (probable): and we

[1:33:19] Trustee Elliott (probable): don't have to wait until the week prior because it's a single item that's going to be

[1:33:22] Trustee Elliott (probable): nothing but a town hall so

[1:33:24] Trustee Elliott (probable): we can we can once we've agreed on the date here we can we can send

[1:33:29] Trustee Elliott (probable): notification out and reminder notifications as we come up to it is that

[1:33:33] Voice 3: possible to do at this

[1:33:35] Voice 3: meeting or do we need a little more time to absolutely what what

[1:33:39] Voice 17: i what i regret recommend

[1:33:41] Voice 17: is at least make the motion to schedule a special meeting yeah and then once that's done we can all

[1:33:48] Voice 17: look at our calendars and pick a date and and then i can ask jazz to okay so i'm getting that

[1:33:55] Voice 3: information great so there's an alternative there schedule a special meeting if anybody

[1:33:59] Voice 3: wants to make that recommended sure i'll

[1:34:03] Trustee Elliott (probable): do that because i'd like to add something

[1:34:04] Trustee Elliott (probable): um

[1:34:05] Voice 6: so

[1:34:07] Trustee Elliott (probable): i move that the ltc schedule a special meeting to review the work program

[1:34:13] Trustee Elliott (probable): oh sorry sorry i mean i move that the south panda island local trust committee requests

[1:34:19] Trustee Elliott (probable): staff to schedule a special meeting for the purpose of setting the ltc priorities

[1:34:22] Trustee Elliott (probable): and send out notice immediately after scheduling with follow-up notices to come.

[1:34:35] Voice 6: Are you okay with that, Sarah?

[1:34:37] Voice 6: Yeah, if it

[1:34:37] Voice 14: is, I'm looking at the vendor post deadline,

[1:34:42] Voice 14: it would be really nice to get that date into the next vendor post.

[1:34:50] Voice 14: So

[1:34:50] Trustee Elliott (probable): I don't think we should be able to set that date in the next week or so.

[1:34:53] Trustee Elliott (probable): Yeah,

[1:34:53] Voice 14: that's the 17th, is that so?

[1:34:55] Voice 14: If we can get it in the next week, then I can get it in there.

[1:34:58] Voice 17: yes yeah dress

[1:34:59] Voice 14: can do that usually

[1:34:59] Voice 17: so with

[1:35:01] Voice 3: i believe the motion is still on the floor

[1:35:05] Voice 3: do you have a seconder for the motion seconded by trustee falk so any further discussion

[1:35:12] Voice 3: should

[1:35:13] Voice 10: i could i read that back sorry just to make sure that i've got it

[1:35:18] Voice 10: the south pender island local trust committee requests staff to schedule a special meeting

[1:35:22] Voice 10: meeting for the purpose of setting LTC priorities and send out a meeting notice immediately after

[1:35:28] Voice 10: the meeting is scheduled and there was something about following up with notifications but I didn't

[1:35:34] Voice 10: quite get that the

[1:35:36] Voice 3: meeting notice posted automatically like

[1:35:39] Trustee Elliott (probable): that's what jazz would do

[1:35:40] Trustee Elliott (probable): well no the meeting notification only comes out a week prior to the meeting we're wanting it to

[1:35:46] Trustee Elliott (probable): come out in advance

[1:35:48] Voice 6: so

[1:35:49] Trustee Elliott (probable): buy it be

[1:35:51] Voice 3: helpful meeting notice to the email list or where it goes out on

[1:35:57] Voice 3: the website but it would be scheduled on the website like yep

[1:36:01] Voice 17: it would so what we can do

[1:36:04] Voice 17: it as quickly as our admin can most likely sometime early next week and then once that

[1:36:09] Voice 17: schedule once the notice is completed early next week we can send it out to the subscriber list

[1:36:15] Voice 9: list and

[1:36:15] Voice 17: get that yeah out and yeah um can

[1:36:19] Voice 9: we make a request that the um that we look for another

[1:36:22] Voice 9: Saturday for for our people because again this

[1:36:28] Voice 17: is going to be a community meeting and would you

[1:36:30] Voice 17: support a chair and staff to zoom in absolutely

[1:36:34] Trustee Elliott (probable): absolutely yeah because

[1:36:37] Voice 17: this is like I said it's

[1:36:38] Trustee Elliott (probable): good we

[1:36:38] Trustee Elliott (probable): just need a minute tanker yeah and

[1:36:41] Voice 15: we'll get you the recording equipment that's the tricky

[1:36:43] Voice 15: keep it yeah it is

[1:36:56] Voice 3: really tricky to get here saturday morning

[1:36:58] Voice 3: let me tell you

[1:36:59] Voice 15: okay that's a good

[1:37:00] Voice 15: point if people want to

[1:37:01] Trustee Elliott (probable): go to the farmer's market

[1:37:04] Voice 3: if

[1:37:04] Trustee Elliott (probable): that's where your priorities land

[1:37:07] Voice 3: past yet and then we can talk about these well the minutes it's been seconded

[1:37:10] Voice 3: oh

[1:37:11] Voice 17: yeah so we're okay so

[1:37:12] Voice 16: some date to

[1:37:14] Voice 17: throw out there for you to consider if you are you thinking

[1:37:18] Voice 17: later june

[1:37:19] Trustee Elliott (probable): mid-june um we're in may right now right and in

[1:37:25] Voice 17: order to get it in the june tender

[1:37:27] Voice 17: post i thought it would make sense to do it sometime

[1:37:29] Voice 17: mid to late so the saturdays are june

[1:37:33] Voice 17: 10th, June 17th, or June

[1:37:36] Trustee Elliott (probable): 24th? I'm not here on the 10th. I'm going to be in Cranbrook. So the 17th

[1:37:42] Trustee Elliott (probable): would be... Oh, what about the 3rd? Or

[1:37:45] Voice 17: the 3rd. It just wouldn't give those receiving the Pinder

[1:37:48] Voice 17: post much time. Because the Pinder post come out on the 1st. But

[1:37:54] Trustee Elliott (probable): you could do the 3rd.

[1:37:56] Trustee Elliott (probable): Well, we will have the email notifications going out as well.

[1:37:59] Voice 14: Oh, but if

[1:38:01] Voice 15: you're paying for placement in the PIL, you might as well.

[1:38:04] Voice 15: So it

[1:38:04] Voice 15: sounds like the 3rd or 24th of June.

[1:38:06] Voice 15: I can

[1:38:06] Voice 7: get you here.

[1:38:07] Trustee Elliott (probable): You're not here on the 17th?

[1:38:09] Voice 7: No.

[1:38:10] Voice 7: Okay, yes.

[1:38:11] Trustee Elliott (probable): You know what?

[1:38:12] Voice 7: I'm going to

[1:38:13] Trustee Elliott (probable): say do it sooner rather than later.

[1:38:15] Trustee Elliott (probable): It would be my personal preference because that's like a month from now.

[1:38:20] Voice 6: Yeah.

[1:38:21] Voice 6: And

[1:38:21] Trustee Elliott (probable): the 10th, I can't.

[1:38:24] Trustee Elliott (probable): Oh, yeah, you're not here.

[1:38:27] Trustee Elliott (probable): So you want to do the 3rd?

[1:38:28] Trustee Elliott (probable): i think so because yes the third and the 17th don't work for dad or myself is

[1:38:34] Voice 16: that going to

[1:38:34] Voice 16: be in the afternoon or the yeah let the

[1:38:36] Voice 3: minutes record that the preferences of the community that

[1:38:39] Voice 3: this is held saturday afternoon okay

[1:38:41] Voice 17: 1 p.m start

[1:38:43] Voice 17: 1 p.m on june 3rd potentially it would be good

[1:38:47] Voice 17: sounds

[1:38:48] Voice 3: great perfect yeah we have landed a date awesome great discussion so

[1:38:55] Voice 3: so we don't need

[1:38:56] Voice 3: to do a

[1:38:58] Trustee Elliott (probable): resolution yeah but now what we still do okay so shall we amend

[1:39:03] Trustee Elliott (probable): the resolution for the date no

[1:39:05] Voice 3: I think we need to pass this and then do another resolution

[1:39:09] Voice 3: that because there may be other conflicting things like that's Saturday June 3rd to be

[1:39:16] Voice 3: explored as the ideal chance maybe generally

[1:39:19] Voice 17: we try not to put the date in a motion because

[1:39:23] Voice 17: dates can change and then you're so even just having what you had is sufficient and then i can

[1:39:29] Voice 17: work with the june 3rd and make sure tentative date tentative date make sure that the hall is

[1:39:35] Trustee Elliott (probable): available

[1:39:35] Voice 17: and the

[1:39:36] Trustee Elliott (probable): meditation thank you sounds good where would it be here like this

[1:39:41] Voice 4: where

[1:39:42] Voice 4: like here in this room yes but last

[1:39:45] Voice 4: year we had it at june 3rd down at bullets cove and there's

[1:39:48] Voice 4: like 70 plus yes it's

[1:39:50] Voice 17: very expensive political and that's why the budget was so for the

[1:39:55] Voice 17: five hundred dollars

[1:39:56] Voice 17: we

[1:39:57] Voice 12: have

[1:40:03] Trustee Elliott (probable): we have the special we have a special meeting in here last time where everybody came

[1:40:08] Trustee Elliott (probable): to brainstorm and it worked okay i'd like to call the vote all those in favor all right that

[1:40:14] Voice 3: That is carried.

[1:40:16] Voice 10: Thank you.

[1:40:16] Voice 10: Sorry to interrupt.

[1:40:18] Voice 10: I just, there was a little bit of extra wording on the end

[1:40:21] Voice 10: that I wasn't clear.

[1:40:22] Voice 10: So I just want to make sure I read it back

[1:40:23] Voice 10: so that I have it.

[1:40:25] Voice 10: Okay.

[1:40:27] Voice 10: South Pender Island Local Trust Committee requests staff

[1:40:30] Voice 10: to schedule a special meeting for the purpose

[1:40:32] Voice 10: of setting LTC priorities and send out a meeting notice

[1:40:36] Voice 10: immediately after the meeting is scheduled.

[1:40:39] Voice 10: Yep, that's it.

[1:40:41] Voice 10: Okay, that's great.

[1:40:42] Voice 10: Thank you.

[1:40:43] Voice 10: Thanks for clarifying.

[1:40:44] Voice 10: I

[1:40:44] Voice 3: apologize for jumping ahead Sarah. Thanks, thank you for that both of you. I think it'll be good.

[1:40:52] Voice 3: We've gone through sort of one filter and then you'll be able to filter it some more and hopefully

[1:40:59] Voice 3: the APC will be in a good position to if

[1:41:02] Voice 6: that's your decision.

[1:41:11] Voice 3: 15.1.1 on page 29. Thank you.

[1:41:15] Voice 3: I thought we went through the active projects? No? Okay.

[1:41:18] Voice 17: Page 29. They're just here for reference

[1:41:21] Voice 17: reference but of course these will be changed so I

[1:41:25] Voice 3: do wonder why we keep seeing shoreline review

[1:41:27] Voice 3: on almost every LTC and there's no action on

[1:41:30] Voice 7: it is

[1:41:31] Voice 3: it just that this is something that we should

[1:41:34] Voice 3: be looking at but we can't and

[1:41:38] Trustee Elliott (probable): before we get onto that I'm going to talk to the one up above

[1:41:43] Trustee Elliott (probable): so we have the minor OCP amendments which is the building and siting guidelines the first

[1:41:49] Trustee Elliott (probable): nations basically language and the rights of nature statement it says status at the minister's

[1:41:55] Trustee Elliott (probable): office rights of nature was broken out as a separate bylaw so can we get that struck off

[1:42:00] Trustee Elliott (probable): yes please i can make that amendment thank you and i'll let you talk to shoreline because then

[1:42:12] Trustee Elliott (probable): i've got comments in the next page well

[1:42:15] Voice 3: um yeah maybe we can talk about why there's a shoreline

[1:42:19] Voice 3: review project it's an active project but it's on hold and then why there's a sea level rise

[1:42:24] Voice 3: and shoreline erosion future project i just don't have any background yeah

[1:42:29] Voice 17: it was a shoreline review

[1:42:30] Voice 17: project i believe there was initial planning staff report that came out um there was interest to

[1:42:37] Voice 17: pursue that project but of course it would involve a um relationship or continued relationship with

[1:42:46] Voice 17: first nations and getting their involvement and at that time at that time we didn't have a senior

[1:42:50] Voice 17: senior policy intergovernmental senior you know what I mean unfortunately was not available

[1:42:59] Voice 17: and so we thought let's put this project on hold

[1:43:02] Trustee Elliott (probable): until we have that position filled can we actually

[1:43:07] Trustee Elliott (probable): move that to a futures project and take it off the current one absolutely and then as a whole

[1:43:13] Trustee Elliott (probable): when we come to the special meeting we can review all of this and see what should remain on the list

[1:43:19] Voice 17: and that which should be done by putting a motion forward just to move that project from the active

[1:43:24] Voice 17: project list to the teacher projects list and

[1:43:28] Voice 3: i have a bit of a question so um just because i'm

[1:43:31] Voice 3: trying to understand the role of the regional planning committee like to me shoreline review

[1:43:36] Voice 3: and in light of climate change and storm surges and everything else and property protection this

[1:43:41] Voice 3: is going to continue to be a major issue and so where just where are we at with developing a model

[1:43:51] Voice 3: bylaw i think this was tried on keats island and then they didn't make it into something that was

[1:43:57] Voice 3: replicable and so unfortunately i don't have any updates on that

[1:44:02] Voice 17: project but i could bring it

[1:44:03] Voice 17: yeah so

[1:44:04] Voice 3: doing this ltc by ltc to me doesn't make sense because the thing we have in common

[1:44:09] Voice 3: is we're all you know

[1:44:11] Voice 3: islands and we have shoreline that um are subject to erosion and

[1:44:16] Voice 3: sea level rise and storm surge so to me this isn't a project that should be just within an ltc it

[1:44:21] Trustee Elliott (probable): should

[1:44:21] Voice 3: be a regional planning and

[1:44:23] Voice 3: that's what i'd like

[1:44:24] Voice 3: to raise when

[1:44:25] Trustee Elliott (probable): we get to that conversation

[1:44:26] Trustee Elliott (probable): all right so

[1:44:27] Voice 3: in the meantime

[1:44:28] Trustee Elliott (probable): i would like to move that the shoreline review project being moved from

[1:44:35] Trustee Elliott (probable): from the Active Projects Report

[1:44:38] Trustee Elliott (probable): to the Future Projects Report.

[1:44:41] Voice 3: Second by the trust of both.

[1:44:46] Voice 3: Any discussion?

[1:44:47] Voice 3: All those in favor?

[1:44:49] Voice 3: Now that, actually, did that need to be a motion?

[1:44:52] Voice 3: Yes.

[1:44:53] Voice 3: She's right here.

[1:44:54] Trustee Elliott (probable): She's moving it as we speak.

[1:44:57] Trustee Elliott (probable): The other thing that I want to say

[1:44:57] Trustee Elliott (probable): is the Brooks Point zoning review.

[1:44:59] Trustee Elliott (probable): I brought that forward at the February 3rd meeting.

[1:45:02] Trustee Elliott (probable): team that is now um that was completed uh through crd and should be removed from the futures

[1:45:10] Trustee Elliott (probable): projects list because it's it's it was handled by crd so there's nothing further for south panda to

[1:45:15] Trustee Elliott (probable): do hold on crd so do i need to make a motion to remove it yes please we

[1:45:22] Voice 17: could add it um a friendly

[1:45:23] Voice 17: amendment to the current okay at that point has it been sorry oh it's

[1:45:28] Voice 11: been dealt with

[1:45:29] Voice 17: so yes a

[1:45:31] Voice 17: make a motion for that all right just so we can keep track of it in the minutes

[1:45:34] Voice 17: i move

[1:45:36] Trustee Elliott (probable): that in the future projects list that item number six brooks point zoning review

[1:45:44] Trustee Elliott (probable): be removed as it has been completed by crd

[1:45:52] Voice 6: seconder seconded by

[1:45:53] Voice 3: trustee falk any further discussion no follows in favor

[1:45:58] Voice 14: uh it's carried i have a question groundwater system sustainability excellent uh considering

[1:46:04] Voice 14: implementation options of south southern gulf island groundwater initiative should we be

[1:46:09] Voice 14: responding to that or what does that mean

[1:46:12] Voice 3: there that would be going into phase two of your

[1:46:16] Voice 3: groundwater project that was started and then not am i wrong in that count

[1:46:21] Voice 17: that's correct i'm not

[1:46:22] Voice 17: sure where this wording came from the ground groundwater initiative i'm assuming that means

[1:46:27] Voice 17: the phase one where william shova was working on all that mapping um and then yes phase two would

[1:46:34] Voice 17: be putting that mapping um into the bylaws by potential land use bylaw um regulations or

[1:46:43] Voice 17: development so it's not something that you need to respond to um this project would be just looking

[1:46:49] Voice 3: at phase two of that but it is good to know that we have the mapping and but for like that would

[1:46:56] Voice 3: need to be a major or minor project in order to analyze the mapping is that right yeah how is it

[1:47:03] Voice 3: applicable for future ocp amendments absolutely

[1:47:08] Voice 17: considerations so

[1:47:09] Voice 3: that's work has been done but

[1:47:13] Voice 3: it's not advanced yet it's not going to advance unless we make it a project and

[1:47:20] Voice 17: the mapping that

[1:47:21] Voice 17: has been done is on the islands trust webpage which i know is very difficult to navigate

[1:47:28] Voice 6: It's

[1:47:28] Voice 17: hard to find the information.

[1:47:30] Voice 17: Again, I think

[1:47:31] Trustee Elliott (probable): this would be a conversation

[1:47:32] Trustee Elliott (probable): that we would have at the special meeting

[1:47:34] Trustee Elliott (probable): when we come to review all of this,

[1:47:35] Trustee Elliott (probable): unless you have a motion that you'd like to make

[1:47:38] Trustee Elliott (probable): to move it.

[1:47:39] Voice 14: No, more like just clarity of language there.

[1:47:42] Voice 14: It didn't mean a lot to me to consider implementation.

[1:47:46] Voice 14: I don't know if there's any-

[1:47:47] Voice 14: I could clean that up.

[1:47:49] Voice 14: That's all I wanted to mention.

[1:47:51] Voice 14: And a question on the Raptor's Nest mapping.

[1:47:54] Voice 14: Somebody told me that they had done this mapping

[1:47:58] Voice 14: for south pender and now i forget who that was but that

[1:48:01] Voice 14: person wasn't registered officially

[1:48:04] Trustee Elliott (probable): yeah i know that there's a group that goes around and and maps every spring yeah

[1:48:10] Voice 14: i think i think

[1:48:11] Voice 14: such a report that's already done could be um sanctioned or something by by some experts and

[1:48:18] Voice 14: maybe we could have maybe we already have it that's what i'm saying is that it's just a matter

[1:48:22] Voice 14: of adopting

[1:48:23] Trustee Elliott (probable): i think this would be uh the part of the conversation that we'd have at the special

[1:48:27] Trustee Elliott (probable): meeting when we discuss all of the projects. Great,

[1:48:29] Voice 14: all right. Very good. Any further discussions on future projects?

[1:48:36] Voice 3: I

[1:48:37] Voice 10: have a question, Chair. Sorry, before you move on about those two motions, just to make sure I have the wording correct.

[1:48:46] Voice 3: Absolutely, yes.

[1:48:47] Voice 10: Okay. That the South Pender Island Local Trust Committee remove the shoreline review project from the active projects report and add it to the future projects report.

[1:48:56] Voice 10: report that was the first one and that the south pender island local trust committee remove item

[1:49:02] Voice 10: number six brooks point zoning from the future project report as it has been completed by the crd

[1:49:09] Voice 10: sorry it's hard when i'm not there i just want to make sure that i've got it right

[1:49:13] Voice 10: you

[1:49:14] Voice 3: are excellent you're doing a great job thank you so much for checking in sarah and i'm sorry

[1:49:19] Voice 3: for rushing i'll slow down let's be sugar depletion i think does that not have any sugar

[1:49:27] Trustee Elliott (probable): no

[1:49:27] Voice 3: and you're drinking the wrong stuff i was gonna put beer in it i thought that might be

[1:49:31] Voice 3: inappropriate all right um so we've got uh no we do have an applications report we've got trustee

[1:49:44] Voice 3: local expense report which as noted wildly over um expenditures we've had a discussion on that

[1:49:50] Voice 3: adopted policies and standing resolutions is always

[1:49:52] Voice 3: attached yep i actually wanted to discuss

[1:49:54] Voice 3: this for sure and so for adopting them by general consent we're going to discuss this

[1:50:02] Voice 3: what

[1:50:02] Voice 6: would you like to talk about

[1:50:04] Trustee Elliott (probable): um i wanted to talk about does anybody have any comments on the

[1:50:09] Trustee Elliott (probable): agricultural land reserve items no okay then i'd like to um have a quick um chat over and i know

[1:50:21] Trustee Elliott (probable): that this is this is a standard template that's used for all ltcs i'm not requesting that this

[1:50:27] Trustee Elliott (probable): be altered or changed although it might be a good idea in the future to consider it um the major

[1:50:34] Trustee Elliott (probable): projects we see the yearly spend like it's constantly on here every month so we know that

[1:50:39] Trustee Elliott (probable): that is what it costs but the monthly expenses we only see that one month so we don't see the year

[1:50:50] Trustee Elliott (probable): year total so we don't know actually where we're sitting in our year's budget we don't know if we're

[1:50:55] Trustee Elliott (probable): overspent or underspent at the current date that we're looking at this like

[1:51:00] Voice 16: the running total yeah

[1:51:03] Voice 3: it i'm wondering if it's a bit challenging for nancy rogers to be able to produce that

[1:51:08] Voice 3: for every ltc up to the minute

[1:51:11] Trustee Elliott (probable): well if you've got if you've got yeah so if you've got it if

[1:51:14] Trustee Elliott (probable): you've got the excel spreadsheet set up it just is a running total you just have one more column

[1:51:18] Trustee Elliott (probable): with the running total on it it

[1:51:20] Trustee Elliott (probable): automatically populates once you put this information up

[1:51:23] Trustee Elliott (probable): i mean i

[1:51:24] Trustee Elliott (probable): don't have enough information to i suggest you bring it up with but what i want

[1:51:28] Trustee Elliott (probable): to know is for our local trust committee i need us to know where we are in the year spend because

[1:51:33] Trustee Elliott (probable): this isn't providing it

[1:51:35] Voice 16: that's a good one so

[1:51:37] Trustee Elliott (probable): we don't know how many meetings we can call because

[1:51:40] Trustee Elliott (probable): we don't know where we sit in our year spend of our allocated budget so the

[1:51:45] Voice 3: ltc reporting for

[1:51:46] Voice 3: south pender came out this morning with exactly the i saw that too

[1:51:51] Trustee Elliott (probable): but again it's the one that

[1:51:54] Trustee Elliott (probable): i'm just missing something with that report

[1:51:57] Voice 3: the second page has um up to

[1:52:03] Trustee Elliott (probable): it's up to the end of march again it's not it's the one month it's not that's a breakdown of the

[1:52:10] Trustee Elliott (probable): totals for that one month spent it's not showing the year to date and that's the piece that i need

[1:52:17] Trustee Elliott (probable): to see

[1:52:17] Voice 14: isn't column isn't here today now

[1:52:22] Trustee Elliott (probable): the balance just shows for that one month

[1:52:25] Trustee Elliott (probable): it doesn't show the year-to-date so each month we get we we've seen that we've been underspending

[1:52:31] Trustee Elliott (probable): as so far in our term that just it doesn't work like that though

[1:52:35] Voice 3: because yeah you have a meeting

[1:52:38] Voice 3: every three months and then that so how can you

[1:52:42] Trustee Elliott (probable): that's what i mean it's this is the budget and

[1:52:46] Trustee Elliott (probable): this is what we've spent right so we have we have we have underspent by thirteen hundred dollars

[1:52:52] Trustee Elliott (probable): right what i'm asking for is i'd like to see the the year-to-date spend so that rather than me

[1:53:00] Trustee Elliott (probable): going and finding every single one of these reports and me manually adding it up and then

[1:53:05] Voice 1: asking

[1:53:05] Trustee Elliott (probable): what is our year budget and attracting it

[1:53:07] Voice 6: to see how much money we have

[1:53:08] Trustee Elliott (probable): left to see how many

[1:53:09] Trustee Elliott (probable): if we can if we can but

[1:53:11] Voice 3: have another special meeting without going over not

[1:53:14] Voice 3: necessarily the

[1:53:15] Voice 3: the local trustees decision to make I don't think you need to worry about the budget quite so much

[1:53:21] Voice 3: like can we have a community like we need to be fiscally responsible I'm

[1:53:26] Trustee Elliott (probable): not arguing with that

[1:53:27] Trustee Elliott (probable): so

[1:53:28] Voice 3: in order for

[1:53:28] Trustee Elliott (probable): us to be fiscally responsible we need to see where we are in our study there's also

[1:53:32] Trustee Elliott (probable): audit time and I oh I'm not suggesting that she do it now I'm saying so can you not just email

[1:53:38] Trustee Elliott (probable): Nancy Rogers and say can I have the update rather than

[1:53:42] Trustee Elliott (probable): asking for another reporting I'm not

[1:53:44] Trustee Elliott (probable): I'm

[1:53:45] Voice 3: not asking her

[1:53:45] Trustee Elliott (probable): to do any reporting that's what I just said in the very beginning I'm not

[1:53:48] Trustee Elliott (probable): asking that she may change to this but

[1:53:50] Trustee Elliott (probable): I just need to have where are we yeah a year-to-date

[1:53:55] Trustee Elliott (probable): number and it would be just very helpful okay so that we know how many meetings we can schedule

[1:54:03] Trustee Elliott (probable): without going over budget so

[1:54:05] Voice 3: perhaps maybe a week and a half before the next LTC meeting that you

[1:54:10] Voice 3: want to see that just email and ask for that yep okay yeah i just didn't want to go ahead

[1:54:15] Voice 3: and do things without discussing it first oh i think you're you're in the clear on that one

[1:54:21] Voice 3: all right that was that was it

[1:54:23] Trustee Elliott (probable): okay and so my question is why like we've got this this major

[1:54:29] Trustee Elliott (probable): project and this is like month of a month of a month in here so when does the the year ended

[1:54:36] Trustee Elliott (probable): it in March 31st so on our next one this should be gone

[1:54:43] Voice 6: okay

[1:54:44] Trustee Elliott (probable): yeah perfect that's what

[1:54:48] Voice 3: I wanted to

[1:54:48] Voice 3: find out yeah just with

[1:54:50] Voice 3: publishing that's um so that that is interesting because the yeah 516 for

[1:54:57] Voice 3: for each ad, those were in April and June last year.

[1:55:06] Voice 3: So that's six times, that's $3,000 right there

[1:55:11] Voice 6: for

[1:55:11] Voice 3: your OCP minor amendments and LUB minor amendments

[1:55:16] Voice 3: projects, so that's the major overspend

[1:55:18] Voice 3: and it's now not a legislative requirement

[1:55:20] Voice 3: to publish in print media anymore.

[1:55:23] Voice 3: more and

[1:55:24] Trustee Elliott (probable): the um the monthly stuff that you said that you're going to be submitting dag

[1:55:29] Trustee Elliott (probable): there's no cost to those articles anymore correct sorry the the stuff that when when you write an

[1:55:36] Trustee Elliott (probable): update to go into driftwood pender

[1:55:39] Voice 14: post it's free it's free yeah nice

[1:55:41] Trustee Elliott (probable): thank you pender post

[1:55:43] Voice 3: yeah i

[1:55:44] Voice 14: appreciate your questions on the budget i had just a

[1:55:48] Voice 14: big question mark

[1:55:49] Voice 14: you put some flesh to it excellent same questions okay

[1:55:53] Voice 3: good all right um

[1:55:57] Voice 3: i'm just curious are you two posting on in your trusty corner on the web page you're writing

[1:56:03] Voice 3: anything for oh

[1:56:05] Voice 14: uh i can i can i don't know suppose it's going to be the same sort of stuff

[1:56:10] Voice 14: right you

[1:56:11] Voice 3: can write opinion pieces you can write anything you like on the website yes your trustees

[1:56:17] Voice 3: in the South Pender LTC, you've got a trustee corner and you can send one or two.

[1:56:25] Voice 3: I just did this myself and

[1:56:27] Voice 16: I wrote a

[1:56:27] Voice 3: piece about housing and about how many followers

[1:56:30] Voice 3: because there's a minute, but it's not necessarily representing the LTC.

[1:56:35] Voice 3: It's you as a trustee, your

[1:56:37] Voice 16: perspectives, opinions.

[1:56:39] Voice 3: I'm passionate about this, I'm questioning this.

[1:56:41] Voice 3: If you look at Denman Islands, Laura Beshaken was a former chair.

[1:56:47] Voice 3: or trustee she wrote like one a month and it's really a record of her thoughts and decisions

[1:56:53] Voice 3: and impact so you can submit that and that's free and then you can just put that link into

[1:56:59] Voice 3: your emails out to constituents so you can have arguments online it's great

[1:57:04] Voice 3: it has to be posted and then you can't have comments on it so we'll just receive those

[1:57:11] Voice 3: for information thank you for the um drilling down into the finances yeah it is totally um

[1:57:19] Voice 3: so island stress conservancy report i don't think i have anything new there has been a

[1:57:23] Voice 3: conservancy meeting in between um when i last reported out we mainly looked at our work plan

[1:57:31] Voice 3: for the next uh year and removed some more ambitious projects like um climate change

[1:57:38] Voice 3: mapping which was sort of on pause anyways and we've had to do some admin and catch up and just

[1:57:46] Voice 3: a general note that as more properties are donated which is a wonderful thing management costs and

[1:57:52] Voice 3: covenant and legal costs increase so you might see conservancy budgets getting strained it's

[1:58:02] Voice 3: actually a good thing because we're getting a lot of properties donated but then they do have to be

[1:58:06] Voice 3: be managed so that's sort of um what i'm keeping an eye on is our ability to manage properties and

[1:58:13] Voice 3: sometimes we just can't take on any more because it's wow we actually don't have well yeah yeah

[1:58:21] Voice 16: but

[1:58:21] Voice 3: the budget

[1:58:22] Voice 3: is still tied to taxpayer money so there's a limit to how much we can

[1:58:32] Voice 3: um so going on to new business i'm going to suggest a five minute break

[1:58:36] Voice 3: um we don't have a lot oh no we don't have a lot to get through no no break for us

[1:58:45] Voice 14: we can break before our in-camera meeting that's right

[1:58:49] Voice 3: yeah thank you great idea so we've already

[1:58:52] Voice 3: passed through 16.1 um moving on to 16.2 annual report wording for approval so this is a request

[1:59:01] Voice 3: that the south thunder island local trust committee approves the format and outline of

[1:59:05] Voice 3: contents for the 2022-23 annual report

[1:59:09] Voice 6: did

[1:59:10] Voice 3: either of you have

[1:59:12] Voice 15: um a

[1:59:15] Voice 14: page on that or such as in the

[1:59:16] Voice 14: page in page

[1:59:18] Voice 17: 38 in this

[1:59:20] Voice 3: page 38 but there's just one paragraph oh that's why it's on the back of

[1:59:29] Voice 3: that page so um the south federal on a local trust committee's held four regular business meetings

[1:59:37] Voice 3: as well as three community information meetings right is there anything that you

[1:59:42] Voice 3: want to add or

[1:59:43] Voice 6: change really we'll have

[1:59:55] Trustee Elliott (probable): we'll have to trust this because we weren't sitting

[2:00:00] Voice 14: Mayor Mrakas, I had a question on the last sentence of during the same periods of also reviewed seven building permit referrals is that something that we see or no that's done internally through our planning technician

[2:00:13] Voice 6: so

[2:00:14] Voice 14: so there's things happening to do with.

[2:00:18] Voice 14: Mayor Mrakas, Building permits and so on, that we don't have it's not visible, yes that's right they're not sent to the LTC.

[2:00:30] Voice 17: I couldn't tell you, but mostly because there's no decision perhaps made by the LTC.

[2:00:34] Voice 17: It's basically a referral planning check to ensure that siting size land use regulations are applied by and that the proposal isn't within a development permit area.

[2:00:48] Voice 14: I'm kind of feeling like it would be useful to have a brief update on those things, just to know what's going on, how much activity is happening.

[2:00:55] Voice 14: Just a report, you know, like a simple, here's how many, here's some detail.

[2:01:01] Voice 14: well i

[2:01:04] Voice 3: think you can like just from my experience the north island office does send out building

[2:01:11] Voice 3: permits uh like a summary of the number of building permits that are being in in process

[2:01:19] Voice 3: or active or approved by our regional district so that's just something that we can see for

[2:01:24] Voice 3: information but i don't are you asking for another step of the process so that when staff are

[2:01:31] Voice 3: referring yeah you want well

[2:01:36] Voice 14: i just feel like i'm a little bit in the dark like this is our

[2:01:40] Voice 14: island in our area to be responsible and things could be we could have 20 applicants and i could

[2:01:46] Voice 14: see that maybe later you know after a long time ago i was later i would see that there was a huge

[2:01:52] Voice 14: increase the trend you know and what types are they and what i don't

[2:01:58] Voice 3: know it just it just feels

[2:01:58] Voice 14: like why why

[2:01:59] Voice 14: is that hidden from me

[2:02:00] Voice 3: let me it's not necessarily hidden but it's not our like

[2:02:03] Voice 3: building permits are not our jurisdiction we get those referrals when there's a variant or we need

[2:02:09] Voice 3: to make a decision because it's that contrary to the use to our ocp that's where we can weigh in

[2:02:15] Voice 3: may

[2:02:16] Voice 17: not be the total amount of billing permits received let's see if you just wouldn't refer it

[2:02:22] Voice 3: i'm just

[2:02:22] Voice 3: looking at what because yeah i mean knowing what's happening i agree with you it's

[2:02:29] Voice 3: it's actually but i get this summary and it's more of a courtesy but it has to come from the

[2:02:36] Voice 3: rdn because they're and they're the referring body to our planners is that right and then so you're

[2:02:43] Voice 3: so the in essence the crd well in essence the planners are already sort of doing work for the

[2:02:50] Voice 3: crd to check that everything conforms to our ocp and then they send it back to the crd so could

[2:02:57] Voice 3: they not also just send an email to the south pender local trust committee and say potentially

[2:03:03] Voice 17: i know this has been brought up before but it's something i would have to check with robert

[2:03:07] Voice 17: conchita on and get back to you i

[2:03:09] Voice 14: mean i'm not trying to add a lot of work but it is simple to

[2:03:11] Voice 14: just add us to an email cc or something like that maybe i don't know it just feels kind of strange

[2:03:18] Voice 14: to not have a clue what's going on yeah

[2:03:20] Voice 14: that's very good welcome

[2:03:23] Voice 6: to the club intersectional

[2:03:26] Voice 3: government on a very small scale

[2:03:30] Voice 6: we

[2:03:31] Voice 3: can maybe get that answer today and and maybe us yeah ask robert what's what's possible

[2:03:38] Voice 3: if you want to see the list all

[2:03:40] Voice 14: right you're going to see

[2:03:41] Voice 14: them yeah

[2:03:42] Voice 6: just like yeah that's great sure

[2:03:45] Voice 6: okay thanks okay

[2:03:46] Trustee Elliott (probable): but in general yeah i didn't skip the standing resolutions

[2:03:51] Trustee Elliott (probable): resolutions that are on in the agenda um

[2:03:55] Voice 3: yeah they were just okay let's go back to standing

[2:04:02] Voice 3: resolution sorry sarah we're jumping around a little bit my fault so

[2:04:06] Trustee Elliott (probable): with the and this is a

[2:04:08] Trustee Elliott (probable): question for sam with the standing resolutions um are these the ones that are enforceable by

[2:04:14] Trustee Elliott (probable): the bible officer without a complaint i

[2:04:20] Voice 17: think it would have to say in natural resolution

[2:04:22] Voice 17: that's the fact or not is there one in particular

[2:04:25] Trustee Elliott (probable): you're thinking of i was i was more curious um i

[2:04:30] Trustee Elliott (probable): don't think that we we have a particular issue on self-panda but um i was just curious as to how

[2:04:36] Trustee Elliott (probable): that worked um so then

[2:04:38] Voice 3: because some of the it depends on the bylaw because if your

[2:04:43] Voice 3: bylaw is

[2:04:44] Voice 3: complaint based and there's an infraction and or if it's proactive enforcement then

[2:04:50] Voice 3: um your standing resolution should reflect yeah

[2:04:56] Trustee Elliott (probable): i think by

[2:04:56] Voice 3: law we

[2:04:57] Trustee Elliott (probable): have one that that's up here that

[2:05:00] Trustee Elliott (probable): is um yeah 20

[2:05:02] Voice 17: 2015 that's where it

[2:05:04] Voice 17: specifically states that there will be active enforcement

[2:05:07] Voice 17: without written complaint so that should be included in the standard resolution yeah what

[2:05:13] Voice 16: it

[2:05:14] Voice 14: i i yeah i don't like it but it's way too much um freedom there to kind of go off the map you can

[2:05:22] Voice 3: rescind these standing resolutions at any time

[2:05:25] Voice 17: you could also ask um warren digman to damon to come

[2:05:30] Voice 17: to this september meeting if you'd like you have any questions or you can actually take them on

[2:05:35] Voice 17: it just

[2:05:39] Trustee Elliott (probable): from the way that this is worded it just so i'm going to read it out

[2:05:43] Trustee Elliott (probable): So the South Panda Island Local Trust Committee directs bylaw enforcement officers to commence bylaw investigations and enforcement without written complaint if a bylaw violation related to disposal or storage of waste or recyclable materials or storage of vehicles or vehicle parts are observed by the bylaw enforcement officer while doing inspections of other issues

[2:06:10] Trustee Elliott (probable): issues or if it was reported reliably reported to the officer that such activity may be taking place

[2:06:17] Trustee Elliott (probable): I think that that can be really broadly interpreted and

[2:06:22] Voice 10: I don't want us to have

[2:06:23] Trustee Elliott (probable): an issue here and I

[2:06:24] Trustee Elliott (probable): don't feel comfortable with this it's a bit overreach

[2:06:26] Trustee Elliott (probable): so kill

[2:06:30] Voice 14: it yes

[2:06:34] Voice 6: can

[2:06:35] Trustee Elliott (probable): i make a motion to dissent this no okay so um i move that the standing uh rest i don't know

[2:06:47] Trustee Elliott (probable): really what it's called the standing resolution number 2020 thank you

[2:06:50] Trustee Elliott (probable): that the standing resolution

[2:06:52] Trustee Elliott (probable): resolution number 2020-015 be rescinded okay

[2:06:58] Voice 3: do I have a seconder

[2:06:59] Voice 14: I'll second that seconded by

[2:07:01] Voice 3: trustee Falk any discussion just what are the implications of this Kim implications

[2:07:08] Voice 17: being that

[2:07:09] Voice 17: um if there are those activities that don't comply with land use bylaw enforcement would only begin

[2:07:15] Voice 17: based on a complaint yeah and

[2:07:17] Trustee Elliott (probable): I feel more comfortable with that I would rather that

[2:07:20] Trustee Elliott (probable): it could be a complaint if somebody is having an issue with it personally because if they're not

[2:07:25] Trustee Elliott (probable): why make somebody else's life difficult common

[2:07:28] Voice 16: sense good question um

[2:07:30] Trustee Elliott (probable): all those in favor

[2:07:34] Voice 6: and then

[2:07:35] Voice 6: i

[2:07:38] Trustee Elliott (probable): have another question on the next resolution so are we all good to to move on

[2:07:45] Voice 2: uh yes thank you i've got that i'm i'm keeping up with you thanks

[2:07:50] Trustee Elliott (probable): um so the next resolution has to

[2:07:53] Trustee Elliott (probable): do with the reconciliation report and there's um there are a few items to interact my question is

[2:07:58] Trustee Elliott (probable): are we still doing this so that so a is annually write a letter to first nations to reintroduce it

[2:08:05] Trustee Elliott (probable): the trustees or to introduce them and uh provide a schedule of known local it's in progress it's

[2:08:11] Trustee Elliott (probable): in progress claire is literally working on it

[2:08:13] Voice 3: perfect director freighter is working on it right

[2:08:15] Voice 3: now that's

[2:08:16] Trustee Elliott (probable): i just wanted

[2:08:16] Voice 3: to make sure that that has been lacking but i understand it's um close

[2:08:23] Voice 3: to being

[2:08:23] Trustee Elliott (probable): done okay and then i've got another question so there's a stemming resolution

[2:08:28] Trustee Elliott (probable): regarding a model cell tower strategy that we in that cell can get endorsed a model cell tower

[2:08:35] Trustee Elliott (probable): strategy what is that yeah

[2:08:38] Voice 17: that's that's based on uh the cell towers is federally regulated and

[2:08:43] Voice 17: they have their um guidelines for community or engaging with the community and this what happens

[2:08:54] Voice 17: if a community does not have a model cell tower strategy then it defers to the federal regulated

[2:09:01] Voice 17: regulated strategy okay yeah which

[2:09:04] Voice 3: is often less less than

[2:09:06] Voice 3: you would perfect okay i just was

[2:09:08] Voice 3: curious as to what that was i think some ltcs are adopting a more robust model cell tower strategy

[2:09:17] Voice 3: if i'm not

[2:09:18] Voice 3: mistaken like is there something to process through the different ltc i can't tell

[2:09:21] Voice 3: you okay sure i think it's in the do we have one no

[2:09:27] Voice 17: that's the strategy

[2:09:28] Voice 3: this is the strategy we

[2:09:29] Voice 15: have one in place or does it need to be developed?

[2:09:31] Voice 17: No, we have no reason. That would be the one that

[2:09:38] Voice 17: we would defer to if there is a

[2:09:39] Trustee Elliott (probable): cell tower proposal.

[2:09:40] Voice 17: So that's what I'm saying, we're

[2:09:42] Trustee Elliott (probable): endorsing the model cell tower strategy. Does Southend actually

[2:09:46] Trustee Elliott (probable): have one? Or do we have to

[2:09:49] Trustee Elliott (probable): develop? So

[2:09:50] Voice 3: other LTCs are in the process of endorsing this model strategy. So yeah,

[2:09:55] Voice 3: Yeah, you've already done that work.

[2:09:58] Voice 14: So I don't, I haven't talked to Christina about any of this,

[2:10:03] Voice 14: but it's very interesting.

[2:10:04] Voice 14: We must be on the same wavelength

[2:10:05] Voice 14: because those are all basically my questions.

[2:10:10] Voice 14: Great.

[2:10:13] Trustee Elliott (probable): Okay, that was, I think that was it for me.

[2:10:15] Trustee Elliott (probable): It's just like on those.

[2:10:17] Trustee Elliott (probable): I

[2:10:17] Voice 14: have a question about,

[2:10:20] Voice 14: no, what page is that?

[2:10:23] Voice 14: 36.

[2:10:29] Voice 14: the adoption of minutes and since

[2:10:32] Voice 14: we kind of went through double adopting minutes you know

[2:10:35] Voice 14: i thought maybe we should make sure we have clarity here so the staff prepare draft of

[2:10:40] Voice 14: meeting minutes for the local trust committee uh reading correction of the amendment as soon as

[2:10:45] Voice 14: possible following meetings and then the south bender local trust committee will adopt these

[2:10:51] Voice 14: minutes by resolution without meeting within 14 business days if possible of each meeting

[2:10:58] Voice 14: now is this i haven't seen this being put into practice we've been doing it at the following

[2:11:03] Voice 14: meeting yeah and

[2:11:04] Voice 14: so i'm just wondering is it are we saying we're doing something different

[2:11:07] Voice 14: than what we're doing or are we yeah

[2:11:09] Voice 6: we need to

[2:11:09] Voice 14: change what we're saying that we're doing

[2:11:15] Voice 17: so this resolution was um done back in 2006 so it is quite old and um similar to actually what you

[2:11:23] Voice 17: The meeting schedule you adopted this year is the same as many, many years ago.

[2:11:27] Voice 17: You only have four meetings per year, and that's why this is here, because it would take so long, maybe three or four months until your next meeting to adopt those minutes.

[2:11:38] Voice 17: So in the past, it's always done by RWM.

[2:11:40] Voice 17: Because this LTC has had pretty consecutive meetings close together, they've always been on the annex agenda.

[2:11:46] Voice 17: agenda so in terms of minutes from this meeting you will actually see them by rwm within the next

[2:11:53] Voice 17: couple of weeks because you know we could wait

[2:11:55] Voice 14: be too long to wait till September right can we

[2:11:58] Voice 14: make an amendment to this standing resolution absolutely right now yes you may uh I'm thinking

[2:12:04] Voice 14: that we should add some language to give us more flexibility I guess as I if possible each meeting

[2:12:13] Voice 14: meeting you know within 14 business days if possible of each meeting I don't know maybe

[2:12:18] Voice 14: that's flexible enough I don't know what the feeling is but like it just doesn't feel like

[2:12:26] Voice 14: we're even attempting to do that on a regular basis right now well

[2:12:30] Voice 3: but it also begs the question of

[2:12:32] Voice 3: the public being able to review the minutes as well and like we've had a member of the public

[2:12:37] Voice 3: say I didn't say that um and so now we go through this process of having to unadopt yeah yeah and

[2:12:43] Voice 14: that opportunity was there at a public meeting like we

[2:12:47] Voice 14: adopted those meetings meetings and

[2:12:49] Voice 14: and

[2:12:49] Voice 3: they'll be included in their agenda yeah

[2:12:52] Voice 3: but i'm saying if you adopt them 14 days after each

[2:12:55] Voice 3: meeting

[2:12:55] Voice 6: that those

[2:12:57] Voice 6: adopted minutes will

[2:12:58] Voice 3: then go back will be in the next agenda package three

[2:13:02] Voice 3: months from now and then if you have to go through the process of amending them that'll be the first

[2:13:06] Voice 3: time the public sees them

[2:13:07] Voice 9: they get posted

[2:13:09] Voice 3: on the website don't they um oh the minutes do get

[2:13:15] Trustee Elliott (probable): posted only when

[2:13:16] Voice 3: they're adopted yeah yeah okay that's

[2:13:20] Trustee Elliott (probable): a good point i still like adopting them

[2:13:22] Trustee Elliott (probable): as soon as possible getting them

[2:13:25] Trustee Elliott (probable): posted on the website there is a change then it's done in a

[2:13:27] Trustee Elliott (probable): timely manner so

[2:13:30] Voice 16: you you can post them subject to adoption no you can't

[2:13:33] Voice 14: do that okay okay

[2:13:34] Voice 16: and they'll

[2:13:35] Voice 14: be posted okay the

[2:13:36] Voice 14: question i have is what's you know if we dug into this

[2:13:40] Voice 14: this approving minutes and then re-approving them because we didn't do our due diligence

[2:13:46] Voice 14: obviously in the first time so how many times can we re-approve minutes it

[2:13:50] Voice 16: could be noted as

[2:13:51] Voice 16: business arising from previous minutes in your next minutes right business arising from previous

[2:13:57] Voice 16: minutes because that's a section usually in minutes that's

[2:14:00] Voice 14: not what we're doing this time

[2:14:01] Voice 14: we're re-approving the same yeah but

[2:14:04] Voice 9: but you can note it that way adopted minutes we are amending

[2:14:07] Voice 9: and we are not re-approving which we can do if you get you know

[2:14:11] Voice 9: so we can

[2:14:11] Voice 3: approve the amendment

[2:14:15] Voice 3: to the minutes i personally think this actually gives you the what you're looking for which is

[2:14:22] Voice 3: to get this done as soon as practically possible yeah um i don't what were you thinking of

[2:14:28] Voice 3: suggesting no

[2:14:29] Voice 14: i think i'm okay for it i'll have to think on it a little more so

[2:14:32] Voice 14: okay you

[2:14:36] Voice 16: can say and when you've done that and then you read them and when you're reading back

[2:14:41] Voice 16: and you read your previous minutes let's say this current

[2:14:44] Voice 6: meeting

[2:14:45] Voice 16: there's a section you can have

[2:14:46] Voice 16: that says business arriving from previous minutes and then under that you would say

[2:14:50] Voice 16: just so

[2:14:52] Voice 14: you have an additional correction there that's in the next minute

[2:14:55] Voice 16: is this rising

[2:14:56] Voice 16: yeah okay

[2:14:59] Voice 3: so that's an

[2:15:00] Voice 3: option for this time okay

[2:15:01] Voice 16: so

[2:15:04] Voice 3: we so we've moved on from we're satisfied with

[2:15:08] Voice 3: adopted policies and starting resolutions uh we've gone through the we need to make a resolution

[2:15:14] Voice 3: for 16.2 that the south pender island local trust committee approves the format and outline of

[2:15:22] Voice 3: contents for the 2022-23 annual report so i so move second trustee evan seconds that any further

[2:15:31] Voice 3: discussion all those in favor all

[2:15:33] Voice 6: right that

[2:15:34] Voice 3: is carried great 16.3 um so this is a model bylaw

[2:15:40] Voice 3: and it's it is interesting to talk about model bylaws because i think um there's some instances

[2:15:47] Voice 3: is where model bylaws have been tried and not successful but when it comes to administrative

[2:15:52] Voice 3: bylaws to bring our policies into alignment with legislation that's pretty clear this is where it

[2:16:01] Voice 3: kind of works so this is a request for decision from um legislative services director david marler

[2:16:10] Voice 3: And it's on page 39.

[2:16:16] Trustee Elliott (probable): So this is the Freedom of Information Privacy By-law.

[2:16:21] Trustee Elliott (probable): I have a question. The statement here is that the current Trust Committee Freedom of Information Protection By-laws have been unchanged since they were adopted in 1994.

[2:16:31] Trustee Elliott (probable): Since that time, amendments have been made to the Act as well as fees updated.

[2:16:34] Trustee Elliott (probable): but in here we don't really see what the changes are and before I agree to adopt this I'd like to

[2:16:44] Trustee Elliott (probable): know what the changes are and that information hasn't been provided to us earlier. This is

[2:16:52] Voice 3: actually where we might take a reset because the Laskiti LTC asked the same thing and their meeting

[2:16:58] Voice 3: which is monday um should have a report on the changes because so we could take a break

[2:17:07] Voice 3: just see if it's monday yeah the request for decision 14 to 23 so staff have done i don't

[2:17:16] Voice 3: know about how

[2:17:17] Voice 6: there's

[2:17:20] Voice 3: the background same schedule of fees yeah can we just take a brief

[2:17:30] Voice 3: five minute break because i do have the the bylaw from 1944 so we could read through that so this

[2:17:39] Voice 3: was given to the skidi island committee for their meeting on monday right but the skidi bible might

[2:17:46] Voice 3: not be the same no it's exactly it's exactly okay and that would be useful so um so we're

[2:17:51] Voice 3: We're going to recess for five minutes and come back to this question.

[2:18:00] Voice 3: So,

[2:18:05] Voice 3: And actually, we

[2:18:06] Voice 3: could, could we call Robert, and we're called David Marlowe, and confirm this.

[2:18:11] Voice 3: Confirm, sorry.

[2:18:13] Voice 3: So the freedom

[2:18:14] Voice 15: of information law law from 1944, that is the same

[2:18:17] Voice 6: across all the LTCs.

[2:18:19] Voice 6: Is

[2:18:19] Voice 15: that the same question?

[2:18:22] Voice 15: Yeah, because we're looking at a

[2:18:25] Voice 15: report from staff

[2:18:26] Voice 17: that has

[2:18:27] Voice 15: been asked to be around this

[2:18:59] Voice 6: The code has become more and more complicated, but even now we have to provide a step 3, which is totally environmental.

[2:19:08] Voice 8: So your house has to be sealed tight.

[2:19:11] Voice 8: And somebody

[2:19:13] Voice 6: comes along as you're

[2:19:14] Voice 8: just about complete.

[2:19:15] Voice 6: They take your door, shut everything, fan, and

[2:19:19] Voice 8: they blow inside to make sure it's sealed tight.

[2:19:50] Voice 6: And

[2:19:52] Voice 3: then, of course, you have to have a fan.

[2:19:52] Voice 3: She could look at the original

[2:19:53] Voice 6: bylaw from 1944, 1994,

[2:19:57] Voice 9: and I

[2:19:58] Voice 9: happen to have

[2:19:59] Voice 6: the Lessee Local Trust Committee.

[2:20:02] Voice 8: Is there vodka in that?

[2:20:03] Voice 8: Do you betcha.

[2:20:05] Voice 8: A little

[2:20:05] Voice 6: bit of gin, a little.

[2:20:09] Voice 6: I think

[2:20:10] Voice 8: this is better, though, than being in the North Tender.

[2:20:14] Voice 8: I think so, too.

[2:20:15] Voice 8: this is i've been to that one recently and i know that there's another delegation

[2:20:24] Voice 8: they went after me too oh yeah and i just

[2:20:30] Voice 8: said no discussion and they went after me again they

[2:20:33] Voice 8: said well regional districts can do it regional districts can provide and i went no they can't

[2:20:40] Voice 8: we're just

[2:20:41] Voice 17: doing all we can right now right enforcement yeah and

[2:20:45] Voice 8: they want to punish these

[2:20:46] Voice 8: people right and i don't think they really did it on purpose i don't think so too

[2:20:52] Voice 6: so

[2:20:53] Voice 8: the uh that was quick uh

[2:20:56] Voice 17: he's gonna email it to you okay great um it

[2:20:59] Voice 3: was a miracle yeah well

[2:21:01] Voice 3: he sounds quite sick so all right

[2:21:12] Voice 6: All right.

[2:21:12] Voice 6: Go ahead yourself.

[2:21:15] Voice 6: I don't know why.

[2:21:17] Voice 6: Well,

[2:21:18] Voice 12: probably get up early to get here.

[2:21:20] Voice 6: 515 ferry. Yeah. Yeah. What from?

[2:21:24] Voice 6: Gabriela.

[2:21:25] Voice 6: To

[2:21:26] Voice 12: the 9 drive. And there

[2:21:27] Voice 6: isn't the Frenchman.

[2:21:29] Voice 6: Early enough to get beyond the.

[2:21:32] Voice 6: 20.

[2:21:33] Voice 6: All the way over the Malhattan.

[2:21:37] Voice 6: We have an afternoon

[2:21:39] Voice 6: meeting at 9.

[2:21:40] Voice 6: No, this is.

[2:21:41] Trustee Elliott (probable): That's okay.

[2:21:44] Voice 14: And I've

[2:21:45] Voice 7: got, I've got one discussion.

[2:21:47] Voice 7: That's it.

[2:21:51] Voice 7: Most

[2:21:52] Voice 14: people don't.

[2:21:53] Voice 14: Sorry.

[2:21:56] Voice 14: Really exciting.

[2:22:03] Trustee Elliott (probable): Really fun stuff.

[2:22:07] Voice 6: Go away.

[2:22:09] Voice 6: Bye guys.

[2:22:11] Trustee Elliott (probable): Thank you.

[2:22:13] Voice 6: That would be nice.

[2:22:14] Voice 15: Yeah.

[2:22:15] Trustee Elliott (probable): Thank you.

[2:22:16] Voice 6: Bye.

[2:22:16] Voice 6: it's just

[2:22:17] Trustee Elliott (probable): hard because it's it's like we're making much more right yeah right

[2:22:28] Voice 6: this is the draft okay so

[2:22:40] Voice 6: but i think

[2:22:43] Voice 7: in the business taking

[2:22:49] Voice 6: the same plane the plane yeah

[2:22:51] Voice 6: it's so expensive this is the lower budget

[2:22:55] Voice 3: right pieces the shrapnel of the budget for everything okay the shrapnel of our budget

[2:23:04] Voice 6: i took

[2:23:05] Voice 14: the seat plate over it's not that much

[2:23:07] Voice 14: that's a hundred bucks each way yeah and

[2:23:11] Voice 3: honestly okay your

[2:23:15] Voice 8: time is pretty valuable in all honesty

[2:23:17] Voice 8: seriously so so yes it

[2:23:19] Voice 14: is i think it's a difficult i would

[2:23:22] Voice 8: recommend it i'm okay

[2:23:27] Voice 16: one of my

[2:23:28] Trustee Elliott (probable): last call would be the sound

[2:23:37] Voice 17: it will operate

[2:23:38] Voice 17: in accordance with

[2:23:40] Voice 17: the freedom of information and the protection of privacy policies and the guidelines and procedures.

[2:23:46] Voice 17: It's good for us

[2:23:47] Voice 16: to solve seasons. We just went from island to island.

[2:23:48] Voice 16: Yeah, pick a thing up.

[2:23:50] Voice 16: They

[2:23:50] Voice 3: get an endpoint and an arrangement on the go.

[2:23:52] Voice 3: Yeah, so it's

[2:23:53] Voice 8: when I get Sierra and stuff.

[2:23:54] Voice 3: These are tabled by applicants

[2:23:55] Voice 8: at the BI.

[2:23:58] Voice 3: Yeah, they're not too bad.

[2:24:00] Voice 3: Any word or expression used in this bylaw is not fine in this bylaw.

[2:24:10] Voice 6: is

[2:24:22] Voice 6: yeah

[2:24:33] Voice 8: It's just our

[2:24:34] Trustee Elliott (probable): designation, and that's

[2:24:35] Voice 8: salt spring.

[2:24:37] Voice 8: So it's really so it's great.

[2:24:44] Voice 8: Although you know what it does.

[2:24:45] Voice 3: agenda but

[2:24:47] Voice 3: it's all great galliano

[2:24:48] Voice 8: main yeah

[2:24:49] Voice 3: well that's the new one sorry

[2:24:51] Voice 6: this is the new one okay

[2:24:51] Voice 3: yeah and then you

[2:24:54] Voice 6: have to take it

[2:24:57] Voice 8: you're no longer the most special

[2:25:01] Voice 15: except

[2:25:02] Voice 8: come july august you're back

[2:25:04] Voice 8: that was

[2:25:11] Voice 3: a new one

[2:25:15] Voice 3: Well, I

[2:25:16] Voice 6: mean, I understand that.

[2:25:18] Voice 6: Do you

[2:25:19] Voice 3: know what I found out?

[2:25:20] Voice 3: There's somebody else on

[2:25:21] Voice 3: Vibrola with two L's and two T's, which is a bit unusual.

[2:25:25] Voice 3: So I was like, oh, you know, they're family related.

[2:25:29] Voice 3: And she turns out to be an ancestry.

[2:25:33] Voice 3: She

[2:25:33] Voice 6: spent the next two days

[2:25:35] Voice 3: going through my family history.

[2:25:38] Voice 8: The

[2:25:38] Voice 3: woman knows more about me than

[2:25:40] Voice 8: my

[2:25:41] Voice 3: great-great-grandmother.

[2:25:42] Voice 8: I'm terrified that she might be interested.

[2:25:44] Voice 8: But

[2:25:44] Voice 3: it is terrifying, because the Elliotts were known as notorious,

[2:25:49] Voice 6: along with the Alexanders.

[2:25:51] Voice 3: They were the

[2:25:52] Voice 6: borderlanders between Scotland and England, and they

[2:25:55] Voice 6: were bad. They were

[2:25:57] Voice 3: raiders. They stole from everybody

[2:25:59] Voice 6: going around the country.

[2:26:00] Voice 6: They were known as the

[2:26:03] Voice 3: raiders of the march.

[2:26:13] Voice 15: Are

[2:26:14] Voice 8: you on the 3 o'clock?

[2:26:15] Voice 8: I

[2:26:15] Voice 15: think so. Yeah,

[2:26:16] Voice 6: I do want to talk.

[2:26:43] Voice 17: I don't

[2:26:44] Trustee Elliott (probable): know

[2:26:50] Voice 3: I don't know I'm kind of curious about the solution.

[2:27:16] Voice 3: Okay, we're going to

[2:27:17] Voice 3: pick things up again, just what does

[2:27:21] Voice 8: that mean by

[2:27:21] Voice 8: finish

[2:27:22] Voice 3: the business so that we can all go to lunch.

[2:27:27] Voice 3: you've

[2:27:28] Voice 8: got an in-camera session too

[2:27:29] Voice 8: so

[2:27:31] Voice 3: um so we're zooming now uh 12 58 and welcome back thanks for giving us time to take a break

[2:27:41] Voice 3: in the middle of reviewing south pender island local trust committee freedom of information

[2:27:48] Voice 3: protection privacy bylaw number 128 to replace the uh current bylaw so trustee evans are you

[2:27:57] Voice 3: you satisfied with going

[2:27:59] Trustee Elliott (probable): over the previous bylaw? I am so we just did a side-by-side comparison of

[2:28:05] Trustee Elliott (probable): the existing Freedom of Information Act policy that we've got in place and the changes and the

[2:28:13] Trustee Elliott (probable): only change that I could really see was a change to the sections of the Privacy Act because they've

[2:28:19] Trustee Elliott (probable): been updated and the removal of the title authorization of assistance for head so that

[2:28:26] Trustee Elliott (probable): those two paragraphs fall under designation of head and apart from that i couldn't see any any

[2:28:31] Trustee Elliott (probable): wording changes um there's a new item that has been added in and that's repealing the old final

[2:28:39] Trustee Elliott (probable): and replacing it with this vital so right i

[2:28:42] Trustee Elliott (probable): have i have no no issues with the wording changes

[2:28:47] Trustee Elliott (probable): and the fees have been updated which is to be understood

[2:28:50] Trustee Elliott (probable): good thing is that they haven't been updated since 1994 it's when they were talking about microfiche

[2:28:58] Voice 15: it's

[2:28:59] Voice 3: still 50 cents per

[2:29:00] Voice 15: page so you want microfiche duplication so

[2:29:03] Voice 14: are they updating that

[2:29:04] Voice 14: yeah

[2:29:05] Voice 3: so the the bees have been updated so the old bees um you know would have been

[2:29:13] this is the old set of feeds

[2:29:15] Voice 3: so the new fees are not that much more like honestly 750 per hour

[2:29:21] Voice 3: right

[2:29:22] Voice 14: but so what's written here is what the new yeah it's still in there because

[2:29:29] Voice 14: so why do we have all this microfiche and all that floppy disks cds and dvd recordings because

[2:29:37] Trustee Elliott (probable): has the government being the government

[2:29:39] Trustee Elliott (probable): or it'll be stored

[2:29:41] Trustee Elliott (probable): and maintained in a

[2:29:43] Trustee Elliott (probable): form that it was

[2:29:45] Trustee Elliott (probable): stored in.

[2:29:47] Trustee Elliott (probable): So there will still be microfiche.

[2:29:49] Trustee Elliott (probable): There

[2:29:50] Voice 14: will still be coffee desks.

[2:29:51] Voice 14: But if the public

[2:29:53] Voice 14: asks for information

[2:29:55] Voice 14: and that

[2:29:57] Voice 14: information that they're asking for came from

[2:29:59] Voice 14: a

[2:29:59] Voice 14: I don't know.

[2:30:00] Voice 14: is stored on whatever floppy disk

[2:30:02] Voice 14: you're saying, it's the only

[2:30:04] Voice 14: way that they can get that information is to receive

[2:30:06] Voice 14: a copy of the floppy disk because they're not

[2:30:08] Voice 14: going to open it. No, but

[2:30:09] Voice 9: they'll have to search

[2:30:10] Voice 9: the floppy disk and pull out the information.

[2:30:12] Voice 14: So why is there a price here

[2:30:14] Voice 14: at $2 per disk to do that?

[2:30:16] Voice 14: That's never going to happen.

[2:30:17] Trustee Elliott (probable): Because they're going to have

[2:30:18] Trustee Elliott (probable): to go and find the disk, open the disk,

[2:30:20] Trustee Elliott (probable): pull the information off the disk.

[2:30:22] Trustee Elliott (probable): Correct.

[2:30:24] Trustee Elliott (probable): There has to be a cost

[2:30:27] Voice 14: for...

[2:30:28] Voice 14: There's an actual

[2:30:29] Voice 14: cost per medium.

[2:30:31] Voice 14: I mean, it's not important enough, but it should save for copying records from floppy disks, not copying floppy disks, not copying CDs, not copying computer tapes, microfiche, microfilm duplication.

[2:30:46] Voice 14: I don't know.

[2:30:47] Voice 14: If we're

[2:30:48] Voice 14: updating, if the whole point is to update it, they've done a shitty job.

[2:30:52] Trustee Elliott (probable): Or it could be that this is exactly what they need, that you will get a floppy disk or you will get the microfiche.

[2:30:58] Trustee Elliott (probable): I don't know the answer.

[2:30:59] Trustee Elliott (probable): So what I'm saying is this is still in existence,

[2:31:02] Trustee Elliott (probable): having come from a company that still dealt

[2:31:05] Trustee Elliott (probable): with a lot of information in these formats.

[2:31:07] Trustee Elliott (probable): And this was just a couple of years ago.

[2:31:09] Voice 3: I think we can rest assured that when it comes

[2:31:12] Voice 3: to record keeping and documentation,

[2:31:16] Voice 3: the Ireland's Trust actually may have the leading edge

[2:31:20] Voice 3: on that sort of process.

[2:31:25] Voice 8: Just look at their website.

[2:31:27] Voice 3: I don't know.

[2:31:28] Voice 14: i i'm there's a reason why you get certain ideas about government right yeah

[2:31:33] Voice 3: fair enough um i will

[2:31:36] Voice 3: say that this has already passed through at least four or five ltcs so yeah um it's a process piece

[2:31:41] Voice 3: um we do need to adopt it in order to be in confirmation with existing legislation so yeah

[2:31:50] Voice 3: if nobody else is advancing this at least i will

[2:31:57] Voice 14: I noticed in the definitions, head means the person designated blah blah blah.

[2:32:04] Voice 14: Do we know what that person does or like what's the role of the head?

[2:32:08] Voice 3: The head is in the definitions and interpretation part. The person designated under section 3 of this bylaw as the head.

[2:32:16] Voice 3: what was that oh

[2:32:17] Trustee Elliott (probable): so we've got

[2:32:18] Voice 3: to change this from salt spring to yeah

[2:32:20] Trustee Elliott (probable): i

[2:32:21] Voice 3: think that's so sarah

[2:32:28] Voice 3: um there actually is a change needed just in terms of the um the new bylaw would if it's adopted

[2:32:38] Voice 3: um in definitions and interpretation it breeds salt spring island trust committee so it should

[2:32:44] Voice 3: be south bender yes

[2:32:47] Voice 11: i see that okay so uh you would replace that section um with the same

[2:32:55] Voice 11: except it would say south pender island

[2:32:57] Voice 6: yes so replace salt spring with south prenda

[2:33:06] Voice 6: so

[2:33:07] Voice 3: we do have to read this three or four times i don't know if you've been through this before

[2:33:11] Voice 3: it's a lot of fun so the recommendation is there um and it does have to be read and seconded

[2:33:20] Voice 3: and voted on four times okay okay you need to say fast in the previous once again

[2:33:28] Voice 3: i moved that south pender island local trust committee bylaw number 128 saturday

[2:33:33] Voice 3: south pender island local trust committee freedom of information and protection privacy bylaw number

[2:33:38] Voice 3: 128 2023 be read a first time do i have a second second second by trustee evans um any discussion

[2:33:46] Voice 3: all those in favor that is carried i move that south pender island local trust committee bylaw

[2:33:53] Voice 3: number 128 cited as south pender island local trust committee freedom of information and

[2:33:57] Voice 3: protection and privacy bylaw number 128 2023 be right a second time a second second all those

[2:34:02] Voice 3: in favor and carry that south pender island local trust committee bylaw number 128 senate

[2:34:07] Voice 3: south pender island local trust committee freedom of information and protection of privacy bylaw

[2:34:11] Voice 3: number 128 2023 be read a third time second seconded by trustee evans and all those in favor

[2:34:17] Voice 3: that is carried you want to do this one no

[2:34:20] Trustee Elliott (probable): just let can we just pause here and before we rush

[2:34:24] Trustee Elliott (probable): through to the final one is there any discussion we've read the three so i'm sure we've read them

[2:34:33] Trustee Elliott (probable): a third

[2:34:33] Trustee Elliott (probable): time we can't i was trying to get there beforehand oh sure um all i'm gonna say then is

[2:34:39] Trustee Elliott (probable): that we have read through this we've done a side-by-side comparison there was again the

[2:34:45] Trustee Elliott (probable): removal of the wording um title um what was it so

[2:34:54] Voice 6: there was a removal

[2:34:56] Trustee Elliott (probable): of one title and that was it

[2:34:58] Trustee Elliott (probable): and and then an update on the fees all

[2:35:02] Voice 6: right do

[2:35:03] Voice 3: you want to do that no you go you're good

[2:35:05] Voice 3: i move that south pender island local trust committee bylaw number 128 cited at south

[2:35:11] Voice 3: pender island local trust committee freedom of information and protection of privacy bylaw number

[2:35:15] Voice 3: 128 2023 we forwarded to the secretary of the island's trust for approval by the executive

[2:35:21] Voice 3: committee seconded by trustee evans all those in favor that's carried thank you we get to do this

[2:35:27] Voice 3: all over again at executive committee it's really fun doing this at a time so you're getting fast

[2:35:34] Voice 3: asked well we did this on wednesday for three uh there's a lot where are we at

[2:35:41] Voice 6: the end at the end

[2:35:42] Voice 6: so i just

[2:35:43] Trustee Elliott (probable): know i had stop zooming 16.4 yeah i was saying i had one discussion item 16.4 and this is

[2:35:51] Trustee Elliott (probable): this is just a a discussion point um with regards to coming to these meetings for staff this it

[2:36:00] Trustee Elliott (probable): takes up your entire day i'm sure is it possible to join via zoom um would that seem as though we

[2:36:10] Trustee Elliott (probable): are not dealing with anything highly controversial at the moment um so if we know that it's going to

[2:36:16] Trustee Elliott (probable): be a fairly smooth meeting um whether or not you join via zoom so that you can actually maybe do

[2:36:25] Trustee Elliott (probable): something else with your day rather than you know traveling absolutely

[2:36:28] Voice 17: i'd be happy to do that

[2:36:30] Voice 17: we were actually talking about that on the way here that this would be one of the meetings that

[2:36:34] Voice 17: i would have zoomed in for so i'm happy the ltc is in support of that and then we can just take

[2:36:39] Voice 17: each meeting as it comes and yeah

[2:36:41] Voice 17: you know that discussion yeah that's

[2:36:43] Voice 17: great it's a good idea

[2:36:44] Voice 17: and

[2:36:44] Voice 16: even like it was at the bottom the ferry was delayed whether when we had to back up the date

[2:36:50] Voice 3: and we'll be exploring options i think for me to zoom yes it's just this is the only ltc where

[2:37:01] Voice 3: there isn't a chair who has the equipment so yeah if i'm in a meeting with david mott and he could

[2:37:07] Voice 3: bring it bring his

[2:37:08] Voice 3: equipment over yeah would you be willing to run it yes for sure okay that's good

[2:37:14] Voice 3: because i think for community information meetings where you're you're filtering that

[2:37:18] Voice 3: that information i don't i'm just a you know here to witness

[2:37:22] Voice 3: yeah real uh feel superfluous

[2:37:25] Voice 3: yeah

[2:37:26] Trustee Elliott (probable): and i mean when when you guys were delayed on the ferry you were able to set it up so that

[2:37:31] Trustee Elliott (probable): it was being it was being live streamed it was

[2:37:34] Trustee Elliott (probable): working oh yeah you totally did it yeah that was

[2:37:37] Trustee Elliott (probable): just

[2:37:37] Voice 14: my computer yes yes

[2:37:38] Voice 14: i mean actually probably that should be fine right

[2:37:41] Voice 3: yeah that's great

[2:37:43] Voice 14: i mean

[2:37:44] Voice 14: mean if you can get it to us fine yeah but if you don't then i think those

[2:37:48] Voice 3: participants zoom links

[2:37:49] Voice 3: allow whoever to become and then will can manage it or somebody from the office with sheree

[2:37:56] Voice 3: to yeah

[2:37:57] Trustee Elliott (probable): absolutely okay i just wanted to raise that because i think that would make um some

[2:38:02] Trustee Elliott (probable): people's lives easier

[2:38:03] Voice 3: yeah and you're

[2:38:04] Voice 3: spending money on things that you want to rather than

[2:38:07] Voice 3: been traveled for us when we can just absolutely yeah fully in support

[2:38:13] Trustee Elliott (probable): of that on the financial

[2:38:14] Voice 3: committee do we need a resolution that the south under lgc requests staff to attend meetings only

[2:38:26] Voice 3: when everything can require you need it no thank you see

[2:38:30] Voice 3: i mean just do a lot of whack on what

[2:38:33] Voice 3: needs a resolution and does it so thank you for that great thanks for bringing that up no worries

[2:38:38] Voice 3: i agree it's something i've been thinking about since the beginning so um next uh regular meeting

[2:38:44] Voice 3: is scheduled for september 1st 2023 here at the fire hall um we are going to have a special

[2:38:51] Voice 3: community meeting on june 3rd if it's practical and if all schedules and stars align

[2:38:58] Voice 3: on what is this date change date change november 10th 2023 meeting is being changed to november 3rd

[2:39:06] Trustee Elliott (probable): uh no it should be moved from the 3rd to the 10th oh because um remember i got that done in the

[2:39:14] Trustee Elliott (probable): beginning um because that was my first game i'm not going home

[2:39:18] Voice 6: here remember

[2:39:18] Trustee Elliott (probable): when this first came

[2:39:19] Trustee Elliott (probable): out i said any other weekend but that one and we

[2:39:23] Voice 17: can leave it at the 10th um the reason why is that

[2:39:26] Voice 17: that it will be attached to a long weekend and i believe robert kojima thought the 10th the

[2:39:31] Voice 17: remembrance day was actually going to fall on the 10th um so that's why he recommended that change

[2:39:37] Voice 17: but leaving it on the 10th is completely fine yeah

[2:39:39] Trustee Elliott (probable): because normally a staff holiday gets moved

[2:39:42] Trustee Elliott (probable): to the following exactly

[2:39:43] Voice 17: yes so

[2:39:44] Voice 3: we want to keep it on the

[2:39:46] Voice 15: 10th yeah okay

[2:39:46] Voice 3: so strike that we're not

[2:39:49] Voice 3: not going to change that meeting date good thanks for clarifying um we have a second

[2:39:59] Voice 3: town hall with four or five members in attendance do you want to say anything yes sir you don't

[2:40:08] Voice 12: mind i'm hopefully briefly um just listening to the radio over the last month or so seems

[2:40:15] Voice 12: to be a lot of input about stvrs um to do with the province um is the province's interest

[2:40:23] Voice 12: and saying it seems to be more more talk in general about the concern to do with

[2:40:30] Voice 12: not having in the springs respect to say

[2:40:32] Voice 12: having enough places for workers to live because they can't rent so when we have short-term rentals

[2:40:43] Voice 12: it eliminates that possibility that they could be rented out to someone who is providing services

[2:40:49] Voice 12: on the island so i just found it interesting that it's it's not just us locally or on the islands

[2:40:56] Voice 12: locally but it's it's everywhere so it's it's definitely something of great interest to me

[2:41:04] Voice 12: what you folks are dealing with

[2:41:06] Trustee Elliott (probable): more

[2:41:07] Voice 12: recently i

[2:41:09] Trustee Elliott (probable): think there's a lot more involved with when it

[2:41:11] Trustee Elliott (probable): comes to stvrs especially on an island community like this a lot of these properties they're not

[2:41:16] Trustee Elliott (probable): if they're if you if they don't have an stvr use in them they do not necessarily become open for

[2:41:22] Trustee Elliott (probable): rental because the owners still need to have use so if it goes into a long-term rental position

[2:41:29] Trustee Elliott (probable): then the owners lose the use of the property which is not what they want

[2:41:33] Voice 15: having

[2:41:34] Trustee Elliott (probable): it open for

[2:41:35] Trustee Elliott (probable): shorter term like um it could be three or six months at a time that's still you know that's

[2:41:42] Trustee Elliott (probable): not a long-term lease that is now still a short-term use of the home that opens it up for

[2:41:49] Trustee Elliott (probable): workers to have a place to stay because a lot of times the workers that we have here in the summer

[2:41:55] Trustee Elliott (probable): they're migratory they come they come for the season and then they go they don't want to have

[2:42:00] Trustee Elliott (probable): have a full year lease. So there's a lot of variables still associated in here. And the

[2:42:07] Trustee Elliott (probable): fact that our islands are to be here for the enjoyment of BC as a whole means that people

[2:42:15] Trustee Elliott (probable): coming to the islands have to have a place to stay because as we know, you get off the ferry,

[2:42:19] Trustee Elliott (probable): you've got a couple of hours, and then you have to get off the island because you have nowhere to

[2:42:23] Trustee Elliott (probable): stay. And a lot of people won't come for just two or three hours for a visit to an island. So there

[2:42:30] Trustee Elliott (probable): There are so many things to take into consideration when it comes to STVRs.

[2:42:33] Trustee Elliott (probable): It's not a straight and cut.

[2:42:36] Trustee Elliott (probable): And I've been reading various reports on like Toronto and major cities where they say that

[2:42:42] Trustee Elliott (probable): when they put a moratorium on STVRs, shockingly, the long-term rentals did not increase.

[2:42:51] Trustee Elliott (probable): There was no measurable difference in the long-term rental availability.

[2:42:59] Trustee Elliott (probable): not to say that they're not a problem exactly so they're they're they're they're it's a much

[2:43:06] Trustee Elliott (probable): bigger picture much bigger conversation and so far I don't know that anyone's actually found

[2:43:14] Trustee Elliott (probable): a solution so

[2:43:16] Voice 3: the UBCM has published a paper on on STVRs and there's different approaches being

[2:43:22] Voice 3: tried from what I understand in different communities depending on the pressure

[2:43:25] Voice 3: Vancouver has a far larger problem and at the UBCM housing summit um they did a so the planners

[2:43:33] Voice 3: from Vancouver did a um a presentation on their approach which is um well they're licensing them

[2:43:41] Voice 3: but there really is no follow-up on um conforming to the license and so there's still issues with

[2:43:48] Voice 3: you know

[2:43:49] Voice 3: well there was just a fire in Montreal and I think seven people died in an illegal SDVR

[2:43:54] Voice 3: are so not saying that they're not a problem and there's some

[2:43:58] Voice 3: but there's something that does need

[2:43:59] Voice 3: to be addressed by your local government in the way that's going to be appropriate so it is on

[2:44:04] Voice 3: the potential projects list um but that's a really good point that it is under discussion that the

[2:44:11] Voice 3: province is trying to do you have anything that you'd like us to be looking at or what's the

[2:44:18] Voice 3: the what's your

[2:44:19] Voice 3: request or concern?

[2:44:21] Voice 12: The third I guess is I live on Castle Road in Strata. There's

[2:44:28] Voice 12: been a lot of controversy recently, whether you've heard

[2:44:31] Voice 12: it or not, but it's been upsetting. And there's no clear

[2:44:37] Voice 12: solution to the problem of TUP applications, which you dealt

[2:44:42] Voice 12: with last time. So I'm trying, I'm just trying to educate

[2:44:45] Voice 12: educate myself by coming to this and otherwise about as people are falling on either side of

[2:44:52] Voice 12: the fence and that's really doesn't help things in a small community um so the short term there's

[2:45:01] Voice 12: a problem that could be a potential problem but then as you're saying well there's benefits to

[2:45:07] Voice 12: that as well um but what so right now you folks have final say on tups um which is great um there

[2:45:20] Voice 12: seems to be some community concern that maybe that won't stay that way or that's not good enough

[2:45:25] Voice 12: so there's we're gonna some folks on the street want to put through a bylaw for the strata for

[2:45:35] Voice 12: for TUPs or STVRs, and that's causing another problem.

[2:45:41] Voice 12: I'm surprised.

[2:45:46] Voice 12: So which way, and one person mentioned

[2:45:49] Voice 12: that they felt the way it's working now,

[2:45:53] Voice 12: with you folks being able to turn them down

[2:45:55] Voice 12: if it immediately was okay,

[2:45:58] Voice 12: and maybe we need to strengthen that idea,

[2:46:00] Voice 12: in or but just it feels it's um you call um dividing the community that we're feeling some

[2:46:11] Voice 12: people feel they need to do it within the community they want community control or strata

[2:46:16] Voice 12: control over that

[2:46:18] Voice 6: whereas

[2:46:19] Voice 12: now it's with you folks

[2:46:20] Voice 6: or

[2:46:22] Voice 12: upper upper level government um and

[2:46:25] Voice 12: And trying to come to some resolution and clarity around what to do so that people on both sides can sort of calm down and feel like their needs are being addressed or that it's safe to leave it with you folks rather than feeling like we want to take control or within the strata itself.

[2:46:45] Voice 12: And I don't, I'm not personally comfortable with that idea, but I'm okay with an upper level doing it as long as they continue to do it and listen to community input when individuals are applying for it.

[2:46:58] Voice 12: Can

[2:46:58] Voice 3: I just ask a question before, just for clarification, I mean, we, the LTC doesn't delegate zoning designation or zoning to Estrada.

[2:47:10] Voice 3: strata so the strata couldn't say we approve stvrs if it's in if it's if it's contrary to

[2:47:17] Voice 3: our ocp and lub that

[2:47:19] Voice 16: overrides the yes absolutely

[2:47:21] Voice 3: so the strata would need if it wants to change

[2:47:24] Voice 3: how things are done and we say the strata council wants to say we want to approve stvrs or we want

[2:47:30] Voice 3: to say i that would have to be a bigger conversation between strata council coming to

[2:47:36] Voice 3: to the LTC and say, we want to amend the OCP

[2:47:40] Voice 3: so that, or the LUB, so that we can do that.

[2:47:43] Voice 3: Cause that's not, it's not currently a permitted use.

[2:47:45] Voice 3: So it's why the TUP exists because we're giving,

[2:47:49] Voice 3: we would allow you to do something

[2:47:51] Voice 3: that's not currently allowed.

[2:47:54] Voice 3: So STVRs are not allowed from what I understand.

[2:47:57] Voice 3: That's correct.

[2:47:57] Voice 3: That's commercial use and a residential sign.

[2:48:00] Voice 12: So a TUP-

[2:48:01] Voice 3: But

[2:48:01] Voice 12: it's existing now already.

[2:48:03] Voice 12: There are some that are already existing.

[2:48:06] Trustee Elliott (probable): that's

[2:48:07] Voice 12: the confusion of it because there's also a concern for sure community well it's not fair

[2:48:12] Voice 12: that i i can't apply or can't get a tup whereas other people are on the same street already have

[2:48:20] Voice 12: it and i understand that it's a i mean it's like sitting on a knife's edge but what what

[2:48:27] Trustee Elliott (probable): So the existing STBRs were in existence and operating prior to the original bylaw being passed.

[2:48:39] Trustee Elliott (probable): So the bylaw was not retroactively applied to any pre-existing STBRs.

[2:48:48] Trustee Elliott (probable): They got grandfathered, correct.

[2:48:49] Trustee Elliott (probable): Correct, so that's the terminology that's used.

[2:48:53] Trustee Elliott (probable): um so they have a partial exemption there are conditions attached to it

[2:49:01] Trustee Elliott (probable): so those conditions are that it has to remain and operating and there there are some guidelines

[2:49:08] Trustee Elliott (probable): surrounding that's how it has to remain uh consistently operating otherwise they lose

[2:49:13] Trustee Elliott (probable): that status and then they have to apply for tup as well so there there there's there is

[2:49:20] Trustee Elliott (probable): that condition attached um so conversations that i've i've been hearing regarding stdrs

[2:49:29] Trustee Elliott (probable): the way that the bylaw is currently written is perhaps adding an additional condition to the

[2:49:34] Trustee Elliott (probable): std and this is this is just community conversation this is not your ltc speaking

[2:49:40] Trustee Elliott (probable): but it would be like adding in that if you for any new tup coming forward regarding an stdr

[2:49:47] Trustee Elliott (probable): Europe that you have to be a permanent resident on South Pendant not necessarily within the same

[2:49:54] Trustee Elliott (probable): property but you have to be on the island to have a better chance of getting the permit

[2:50:02] Trustee Elliott (probable): to help alleviate some of the concerns from neighbours. Like I said there's lots of

[2:50:09] Trustee Elliott (probable): conversations floating around and this is going to be part of should this particular topic move

[2:50:14] Trustee Elliott (probable): forward as a work program then then we would have the bigger in-depth conversations as to

[2:50:20] Trustee Elliott (probable): what it could look like what changes um could be brought in to strengthen or soften what the

[2:50:27] Trustee Elliott (probable): current bible says so i'll

[2:50:30] Voice 3: i'll forward to you for information there's a report from ubcm um

[2:50:35] Voice 3: of the joint ubcm province advisory group on short-term rentals and you can send that out

[2:50:42] Voice 3: to community if you want June 2021 so this is something that is being actively worked on so we

[2:50:49] Voice 3: are members of UBCM there's that larger process giving advice on exactly those questions so we

[2:50:56] Voice 3: don't necessarily need to battle it out with our neighbors I don't think that's ever going to help

[2:51:03] Voice 3: a small community we need to have good policies that are clearly understood and so I think a lot

[2:51:10] Voice 3: of the research is being done on the impacts and potential economic benefits how that's applied in

[2:51:16] Voice 3: your local community is definitely up to your local decision makers not the strata council

[2:51:21] Voice 3: because that's land use planning that

[2:51:23] Voice 12: would be wonderful just my sense well also because i'm

[2:51:27] Voice 12: on and off island um it's just ignorance um of all the realities so the more information that

[2:51:38] Voice 12: was available whether people choose to read it or not would be useful to sort of make to me at least

[2:51:44] Voice 12: calming things down so you can say

[2:51:46] Voice 12: well just take a look and see what something actively going on

[2:51:50] Voice 12: rather than it's us against them um idea which is what's sort of taking hold at this moment but

[2:51:57] Voice 12: yeah which is so yeah and again why i'm here is just wanting to get more involved as far as

[2:52:05] Voice 12: knowing what's going on in the community what's important other than this as well

[2:52:10] Voice 12: uh but it's just knowing but if people have access to more information to me that is like

[2:52:16] Voice 12: more transparency so

[2:52:18] Voice 6: it's

[2:52:19] Voice 12: not a so i guess i'm just voicing my concern about this particular

[2:52:23] Voice 12: issue at this point it would

[2:52:25] Voice 12: be great if there was more available to the community in general

[2:52:29] Voice 12: that's great there's lots of it's probably a tempest and teapot for no

[2:52:32] Voice 3: no it's very important

[2:52:33] Voice 3: like we've seen communities where it's out of control and and trustees are really um distressed

[2:52:41] Voice 3: and it's causing impacts that they don't want to see so actually learning from other ltcs where

[2:52:47] Voice 3: those policies have not been strong or gone the other way this that's actually the work of regional

[2:52:52] Voice 3: planning committee which i'm on so i'm a little bit more informed so i've sent you that report

[2:52:57] Voice 3: or if you want to send it

[2:52:58] Voice 3: out to community members

[2:53:01] Voice 3: and you as well,

[2:53:02] Voice 14: if it's of interest.

[2:53:04] Voice 14: Yeah, no, I think that your comment is greatly appreciated.

[2:53:07] Voice 14: And that was, it's one of the things

[2:53:10] Voice 14: that made me step forward for this role

[2:53:12] Voice 14: is to try to enhance the tone on the island

[2:53:17] Voice 14: of our communications.

[2:53:18] Voice 14: And I think it sometimes starts here at the LTC level

[2:53:22] Voice 14: and that's so that islanders don't feel

[2:53:24] Voice 14: like they're being put in boxes, you know,

[2:53:27] Voice 14: and that there's a conversation and it's transparent because i think that helps

[2:53:32] Voice 14: alleviate the us and them thing yeah so my my vision is that we will create an island that

[2:53:39] Voice 14: can have very difficult conversations about difficult topics with respect

[2:53:44] Voice 6: right so that's

[2:53:47] Voice 14: kind of the aim i think for all of us thank you um

[2:53:52] Voice 3: sarah do we need his name for the records i

[2:53:56] Voice 3: I don't know if we take names of people who speak and we do actually.

[2:53:59] Voice 3: Yeah. What was your name, sir?

[2:54:02] Voice 12: Ron Oldall-Eckman. Ron is the first name. Oldall-Eckman. It's a double.

[2:54:08] Voice 3: Udall?

[2:54:09] Voice 12: Oldall-Eckman. It's a, do

[2:54:10] Voice 3: you want me to spell it out?

[2:54:11] Voice 3: Please.

[2:54:12] Voice 12: Yeah. U-L-D-A. Sorry. It's this thing. U-L-D-A-L-L-hyphen-E-K-M-A-N.

[2:54:21] Voice 12: and okay

[2:54:22] Voice 3: thank you sir that's great any other comments questions concerns yes sir good meeting

[2:54:28] Voice 14: i thought oh thank

[2:54:29] Voice 16: you just because we're just talking about that just a little brief i know

[2:54:34] Voice 16: it's not in the jersey but the dip because it does impact people planning

[2:54:38] Voice 16: and bringing family

[2:54:40] Voice 16: on the island whatever what you were we were briefly talking about earlier it sounds like

[2:54:45] Voice 16: No real ripping apart is going to happen until the

[2:54:48] Trustee Elliott (probable): fall, if any.

[2:54:50] Trustee Elliott (probable): Okay,

[2:54:52] Voice 16: so it's

[2:54:53] Trustee Elliott (probable): going out for tender again at the end of the summer.

[2:54:58] Trustee Elliott (probable): Right.

[2:54:58] Trustee Elliott (probable): That's correct.

[2:55:00] Trustee Elliott (probable): The discussions regarding parks and First Nations are still ongoing.

[2:55:06] The prep of site, the tree felling has been put on pause.

[2:55:14] Trustee Elliott (probable): I was going to say reconnaissance, but it's not the word, the review of one of the spit

[2:55:21] Trustee Elliott (probable): for a barge landing is in progress.

[2:55:26] Trustee Elliott (probable): So yeah, at this point, work won't be starting anytime soon.

[2:55:32] Trustee Elliott (probable): And if I've missed

[2:55:33] Trustee Elliott (probable): anything-

[2:55:34] Voice 8: Moti is keeping us pretty well informed.

[2:55:37] Trustee Elliott (probable): Yeah.

[2:55:38] Trustee Elliott (probable): All of us.

[2:55:39] Voice 8: so that's if i can say one more thing is that um when people go to local trustees

[2:55:47] Voice 8: say what's going on here whether it's eagle nest motif whatever and so the more we can connect

[2:55:53] Voice 8: has which is one of the reasons i'm here so it's just a simple pick up a call and if there's an

[2:55:58] Voice 8: issue i can get my staff to liaise with trustees directly or whatever right so we actually you

[2:56:06] Voice 8: you know, talk a little bit more

[2:56:07] Voice 8: and understand what's going on

[2:56:09] Voice 8: and work as a group.

[2:56:10] Voice 6: Right.

[2:56:10] Voice 8: Be way more effective than not.

[2:56:14] Voice 8: We've had

[2:56:14] Voice 8: not in the past.

[2:56:15] Voice 16: Yes, very much.

[2:56:16] Voice 16: Yeah.

[2:56:17] Voice 16: Yeah, just a lot of surmising

[2:56:19] Voice 16: goes on in between.

[2:56:21] Voice 16: And rumor mill starts

[2:56:22] Voice 16: and becomes a lot of work.

[2:56:23] Voice 3: Well, and honestly,

[2:56:24] Voice 3: I do think that more communication

[2:56:27] Voice 3: between agencies is welcome.

[2:56:30] Voice 3: Setting up a semi-annual get-together,

[2:56:33] Voice 3: it doesn't have to be

[2:56:34] Voice 3: a formal protocol meeting,

[2:56:35] Voice 3: but you know you meet with your director and hash out some of these issues um would that have to be

[2:56:42] Voice 3: a public meeting if there's two trustees there i guess it would kim yeah yeah there you

[2:56:48] Voice 6: go the

[2:56:49] Voice 6: difficulty

[2:56:49] Voice 3: if you're just listening you know no but if you're talking about anti-governmental

[2:56:56] Voice 3: stuff it's

[2:56:57] Voice 8: fine as long as it doesn't relate specifically

[2:56:59] Voice 3: so

[2:57:00] Voice 8: let's not do everything in

[2:57:02] Voice 8: their power to suppress the exchange of ideas there needs to be some need to look at things

[2:57:07] Voice 8: liberally so if it's not specific to sector then you can talk about a lot of stuff i mean you go to

[2:57:14] Voice 8: uh you're encouraged to go to trust council um together carpooling well hello right executive

[2:57:21] Voice 8: committee gets together on their own they have conversations it's the optics are horrible but

[2:57:28] Voice 8: But we have to engage.

[2:57:30] Voice 8: Local trustees have to engage, right, if you're going to

[2:57:35] Voice 8: do a good job.

[2:57:36] Voice 8: And so some of the rules have to be interpreted liberally, sensibly.

[2:57:42] Voice 8: Thank you.

[2:57:43] Voice 3: Thank you.

[2:57:45] Trustee Elliott (probable): Very good.

[2:57:46] Trustee Elliott (probable): You sound like a politician.

[2:57:48] Trustee Elliott (probable): Good comments.

[2:57:49] Voice 3: Anything else for the people in the room?

[2:57:57] Voice 12: last thing i'd comment i didn't want to infer in any way that you you folks weren't open or

[2:58:05] Voice 12: doing more you're willing to have more transparency it's just a matter of us saying

[2:58:12] Voice 12: things and i need more information for my own

[2:58:16] Voice 12: purposes and i'm always open to more information

[2:58:20] Voice 12: and less and my experience has been sometimes that's not a government and it's also apparently

[2:58:26] Voice 12: not local politics um to where we silo and rumor you know

[2:58:33] Voice 12: whatever but it just doesn't work for

[2:58:37] Voice 12: so anyway so thank you thank you for the one for the meeting and thank you for being open

[2:58:43] Voice 12: i'm having that sense that you're quite open to more transparency so just more general education

[2:58:49] Voice 12: education for those of us that are ignorant

[2:58:52] Voice 3: we're all learning yes we're all learning right

[2:58:58] Voice 16: all

[2:58:58] Voice 3: right thank you and

[2:59:01] Voice 16: fiscally too

[2:59:05] Voice 3: okay so I think we're going to move into the in-camera portion of our meeting now so we'll

[2:59:10] Voice 3: thank you for attending everybody

[2:59:17] Voice 6: we'll

[2:59:18] Voice 8: wait 10 minutes

[2:59:26] Voice 7: i've just put

[2:59:34] Voice 13: the recording back on uh the live

[2:59:37] Voice 13: stream the live stream has stopped however

[2:59:39] Voice 13: but we

[2:59:40] Voice 13: can uh we can

[2:59:43] Voice 13: just restart the recording and we'll have that all for the um for the meeting

[2:59:48] Voice 13: that we post to the website okay

[2:59:50] Voice 3: i move that the meeting be closed to the public in accordance with

[2:59:53] Voice 3: the community charter part four division three section 91a for the purpose of considering

[3:00:00] Voice 3: appointment of apc members and that the recorder and staff attend the meeting

[3:00:04] Voice 3: executive my second

[3:00:07] Voice 3: seconded by trustee evans uh those in favor that is carried thank you will

[3:00:12] Voice 3: i'm just gonna wait until there you go recalling our meeting to order um we can rise and report

[3:00:26] Voice 3: that um i'll need you to read it out again or i can read it out again that has appointed okay

[3:00:34] Voice 3: I

[3:00:35] Trustee Elliott (probable): can do that. South Panda Island Local Trust Committee has appointed Audrey Green, Cameron Thorne, Donna Spaulding, Gordie Duncan and Rodney Kirkwood to the South Panda Island Advisory Planning Commission, commencing immediately for a term ending January 1st, 2026.

[3:00:56] Trustee Elliott (probable): so congratulations everybody and welcome to your APC positions looking forward

[3:01:01] Voice 3: to working with you

[3:01:02] Trustee Elliott (probable): wonderful to

[3:01:03] Voice 3: have so many engaged community members you're going to have a good time sending

[3:01:06] Voice 3: them referrals yes

[3:01:08] Voice 14: so I guess that's maybe next for our agenda on the next meeting is to kind of

[3:01:15] Voice 14: come up with uh work plans or you know how do we refer tasks and how do we come up with that like

[3:01:22] Voice 14: like what we need help with and so on?

[3:01:23] Trustee Elliott (probable): I believe we can take a look at some of the policies

[3:01:26] Trustee Elliott (probable): that are in place regarding APCs.

[3:01:29] Trustee Elliott (probable): Right,

[3:01:29] Voice 14: we should read through that.

[3:01:30] Voice 14: We can read through those,

[3:01:31] Trustee Elliott (probable): because I think there's three that we can read through

[3:01:35] Trustee Elliott (probable): and become familiar with them.

[3:01:40] Trustee Elliott (probable): And as we start, we can also request

[3:01:44] Voice 9: staff for assistance

[3:01:48] Voice 9: and work our way through that.

[3:01:52] Voice 3: So if there's nothing else,

[3:01:54] Voice 3: um can we adjourn yep yeah okay we are now adjourned and thank you everybody for joining us

[3:02:01] Voice 3: today go enjoy the sunshine thank you will thank you sarah thank you is paul still here uh

[3:02:08] Voice 3: is he waiting

South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 1 of 11 
 
South Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 5, 2023 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Dag Falck, Local Trustee 
 Kristina Evans, Local Trustee 
  
Staff Present: Kim Stockdill, Island Planner 
 Sarah Shugar, Recorder 
  
Others Present: Paul Brent, Capital Regional District (CRD) Electoral Area Director  
Approximately 12 members of the public  
 
 
These minutes follow the order of the agenda, although the sequence may have varied.  The electronic 
meeting was live-streamed and recorded. 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 10:32 a.m.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations.  Chair Elliott requested a 
moment of silence to observe the National Day of Awareness for Missing and Murdered 
Indigenous Women and Girls.  A moment of silence was observed.  Chair Elliott spoke to the 
commitment to the Islands Trust Reconciliation Declaration. 
2. APPROVAL OF AGENDA 
 
The following addition to the agenda was presented for consideration: 
 
 16.4 Staff Attending LTC Meetings by Zoom  
 
By general consent, the agenda was approved as amended. 
 
 
3. TRUSTEE REPORT 
 
Trustee Evans reported she attended a Financial Planning Committee meeting regarding the 
Strategic Plan and the preliminary draft Strategic Plan document has been referred to the 
Governance Committee and Executive Committee for review.  One outcome of the strategic 
planning process has been the need for clear vision, mission and value statements.  Trustee 
Evans read the South Pender vision statement, “Our South Pender community is committed to 
A D O P T E D 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 2 of 11 
preserve the rural nature and natural diversity of our island Environment for Future 
Generations.”  Trustee Evans suggested perhaps the LTC would add “where individuals, the 
environment and the community interact in ways that foster mutual health and vitality.” to the 
vision statement at some point in the future.  Trustee Evans suggested using the phone book as 
a resource to contact the public regarding joining an LTC email list.  
 
 Chair Elliott reported the strategic plan work is owned by the Executive Committee and is in 
process. 
Trustee Falck presented the following report:  
 
 Attended a webinar regarding watersheds in B.C.  The Gulf Islands watersheds are the 
“canary in the coal mine” as our watersheds are smaller than watersheds on 
Vancouver Island and the mainland of B.C.; 
 Thanked Planner Stockdill for the jurisdictional descriptions in the Local Trust Committee 
Work Program staff report;  
 Expressed support for improved communications with the public, including an LTC email list 
and the Pender Post; 
 The CRD Parks Commission has two vacant seats and they would like one of the seats to be 
filled by a Pender Island representative. 
Planner Stockdill reported there is a South Pender Island LTC email subscriber list.  There was 
discussion regarding whether the subscriber email list is up to date.  Planner Stockdill will report 
back on the LTC subscriber list. 
 
4. CHAIR'S REPORT 
 
 Chair Elliott presented the following report: 
 
 Attended the Rural Islands Economic Partnership Forum on Gabriola Island in April; 
 The Province announced a Homes for People plan that includes a commitment of 4 Billion 
dollars for housing action plans in partnership with local governments;   
 The CMHC Housing Accelerator Fund provides incentive funding to local governments 
encouraging initiatives aimed at increasing housing supply.  Staff is working on what is the 
appropriate approach for islands to apply for the funding.  If a community has a housing 
action plan, it can be used as the basis to apply for the funding; 
 Attended the 2023 Association of Vancouver Island Coastal Communities (AVICC) 
convention in Nanaimo regarding housing and how to address climate change from a 
regional perspective;  
 Ministry of Municipal Affairs Governance Relations Director Brent Mueller will speak to 
Trust Council on Reconciliation; 
 Chair Elliott inquired on whether LTC has a protocol agreement with the CRD. 
 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 3 of 11 
5. ELECTORAL AREA DIRECTOR'S REPORT 
 
 CRD Director Brent presented the following report: 
 
 Attended the Rural Islands Economic Partnership Program on Gabriola Island regarding 
reconciliation, the economy and affordable housing;  
 Director Brent reported housing is the top priority on the Southern Gulf Islands, and we are 
gutting our island demographics by not providing housing for younger people and affordable 
housing in general.  Governments have not worked together, housing is in disarray and 
there is a lot to do to improve housing availability; 
 The Province announced a 1 Billion dollar Growing Communities Fund that is allocated to 
every community in B.C.  
 CRD and Islands Trust are working together on the Canada Mortgage and Housing 
Corporation (CMHC) Housing Accelerator Fund. 
 
6. TOWN HALL AND QUESTIONS 
 
Jane Perch spoke to the staff report dated April 26, 2023 regarding LTC work program.  She 
expressed support for the wish list to be paired down substantially to focus on priorities, and 
requested it be referred to the APC.  Ms. Perch asked when the LTC can apply for a major 
project and recommended Bylaw No. 122 be chosen as a priority project.  Ms. Perch also 
requested clarification regarding why the LTC project funds are over budget, and asked whether 
the CRD Director will speak to item 16.1 – Siting and Use Permit Option. 
 
 Trustee Evans reported major project budget requests must be submitted by the summertime. 
 
 Chair Elliott reported there were extra meeting expenses due to COVID restrictions and two 
meetings were cancelled, although funds were already spent on advertising.  Chair Elliott noted 
advertising in the newspaper is no longer a legislative requirement. 
 
 Shelly Henshaw welcomed new Trustees and expressed support for the LTC to communicate and 
speak to issues that are not within the Islands Trust jurisdiction such as water, RCMP and 
highways.  Ms. Henshaw expressed concern that Bylaw 122 is an affront to the current housing 
crisis, and encouraged the LTC to reconsider it sooner than later.   
 
 Chair Elliott advised she cannot speak to Bylaw 123 as it is post Public Hearing and is in process 
with the Province.  The LTC would either adopt Bylaw 123 or not after it has been approved by 
the Province. 
 
 Dennis Perch spoke to staff report dated April 26, 2023 regarding LTC work program wish list 
and jurisdiction areas, and advised he would not want advocacy issues to interfere with 
important priorities given limited time and funds.  Advocacy issues such as tankers should be put 
aside to address priority items. 
 
 Trustee Evans advised the LTC priority projects will be based on what the community decides 
they would like to see the LTC to work on. 
 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 4 of 11 
 Chair Elliott advised advocacy is the responsibility of local governments as part of  
inter-governmental communications.  
 
 Trustee Falck expressed support to sort items by organizing the approach to each item and that 
some items can be dealt with quickly with a few emails, while some require much more time 
and resources. 
 
 Gordie Duncan expressed support for the LTC to reduce the work program priority list to focus 
on priorities before it is referred to the APC.  
 
 Chair Elliott summarized that the LTC should make leadership decisions before the work 
program priority list is referred to the APC. 
 
 A former member of the APC advised that last term, the APC was referred the question “how to 
protect the foreshore”.  It was a broad question without data, mapping, or scientific studies to 
support the process.  The APC was not asked to consider draft Bylaws 122 and 123 except for 
the building design guidelines, and suggested that referrals to the APC should be specific and 
include guidelines. 
 
 
7. COMMUNITY INFORMATION MEETING – None 
 
8. PUBLIC HEARING – None 
 
9. MINUTES 
9.1 Adopted Local Trust Committee Minutes Dated February 3, 2023 (reconsider 
amendments) 
An email received from Liz Montague dated April 7, 2023 regarding amendments to the 
minutes was received. 
By general consent, the South Pender Island Local Trust Committee agreed the 
Planning Team Assistant will review the meeting recording to consider the 
comments brought forward in an email from Liz Montague dated April 7, 2023, 
and amendments to the minutes will be brought forward to the LTC by 
Resolution Without Meeting (RWM). 
9.2 Local Trust Committee Special Meeting Minutes Dated March 25, 2023 (for Adoption) 
By general consent, the Local Trust Committee meeting minutes of  
March 25, 2023 were adopted as presented. 
 
9.3 Section 26 Resolutions-without-meeting - None 
9.4 Advisory Planning Commission Minutes – None 
 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 5 of 11 
10. BUSINESS ARISING FROM THE MINUTES 
10.1 Follow-up Action List Dated April 2023 
  Received for information. 
 
11. DELEGATIONS – None 
 
12. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted on the LTC 
webpage. 
 
12.1 John Kuharchuk re Straw Polls 
 
The correspondence item was received. 
 
13. APPLICATIONS AND REFERRALS 
 
13.1 Saturna Island Local Trust Committee Referral for Draft Bylaw No. 138 (for response)   
 
A bylaw referral from the Saturna Island Local Trust Committee dated April 11, 2023 
regarding proposed Bylaw No. 138 was presented. 
 
  SP-2023-014 
  It was Moved and Seconded, 
That the South Pender Island Local Trust Committee interests are not affected 
by Saturna Island Local Trust Committee Proposed Bylaw No. 138.  
CARRIED 
 
14. LOCAL TRUST COMMITTEE PROJECTS - None 
 
15. REPORTS 
 
15.1 Work Program - Staff Report   
 
15.1.1 Active Projects Report Dated April 2023 
 
Planner Stockdill reviewed a staff report dated April 26, 2023 regarding LTC work 
program priorities.  
 
 In discussion the following comments were noted: 
 
 Support for a special meeting to receive community input and to give time 
for the APC to have time to convene; 
 It may be cost prohibitive to conduct a good survey; 
 Saturday, June 3, 2023 at 1:00 pm was suggested as a potential date for a 
special meeting; 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 6 of 11 
 There may be items such as blasting that could be addressed in an inter-
agency protocol agreement with the CRD; 
 A member of the public asked how much notice would be given for a special 
meeting. 
 
 SP-2023-015 
 It was Moved and Seconded, 
That the South Pender Island Local Trust Committee request staff to schedule a 
special meeting for the purpose of setting LTC priorities and send out a meeting 
notice immediately after the meeting is scheduled. 
CARRIED 
 
15.1.2 Future Projects Report Dated April 2023 
 
In discussion the following items were noted: 
 
 There was a discussion regarding the Shoreline Review Project.  It was noted 
shoreline review will continue to be a major issue with sea level rise, and 
there was a question regarding whether there could be a shoreline 
protection model bylaw as it is an issue across the Trust Area; 
 There was a question regarding the Groundwater Sustainability Project.  
Planner Stockdill reported phase one was the mapping project and phase 
two would be to analyze the mapping and develop draft bylaws and 
development permit areas.  The mapping is available on the Islands Trust 
website; 
 There was a question regarding the raptor’s nest mapping and it was noted 
this will be considered as part of the work plan review. 
 
   SP-2023-016 
   It was Moved and Seconded, 
That the South Pender Island Local Trust Committee remove the shoreline 
review project from the active projects report and add it to the Future Projects 
report. 
CARRIED 
    
   SP-2023-017 
   It was Moved and Seconded, 
That the South Pender Island Local Trust Committee remove item number 6 -
Brooks Point Zoning from the Future Projects Report, as it has been completed 
by the CRD. 
CARRIED 
 
The report was received. 
 
15.2 Applications Report Dated April 2023   
   
  The report was received. 
 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 7 of 11 
15.3 Trustee and Local Expense Report Dated Feb 2023   
 
A Trustee asked if the Trustee and Local Expense Report could include a year-to-date 
total.  
 
The report was received. 
 
15.4 Adopted Policies and Standing Resolutions   
  
In discussion the following items were noted: 
 
 Trustees expressed concern regarding Standing Resolution No. 2020-015 - Bylaw 
Violations re disposal or storage of waste or recyclable materials or storage of 
vehicles.  Concerns included that this standing resolution could be broadly 
interpreted; 
 There was a question regarding 2019-015 - Reconciliation Report.  Chair Elliott 
reported the work is in progress; 
 There was a question regarding Standing Resolution No. 2019-014 - Model Cell 
Tower Strategy.  Planner Stockdill advised the LTC has endorsed the Model Cell 
Tower Strategy, and Chair Elliott advised some LTCs are adopting more robust 
Cell Tower Strategies. 
 There was a discussion regarding Standing Resolution No. 2006-012 – Adoption of 
Minutes and whether the current minute process is best practice. 
 
  SP-2023-018 
  It was Moved and Seconded, 
That the South Pender Island Local Trust Committee Standing Resolution 
Number 2020-015 (Bylaw Violations re disposal or storage of waste or recyclable 
materials or storage of vehicles) be rescinded. 
  CARRIED 
 
The report was received. 
 
15.5 Local Trust Committee Webpage – None 
 
15.6 Islands Trust Conservancy Report – None 
 
16. NEW BUSINESS 
 
16.1 Mayne LTC request re Siting and Use Permit Option 
 
CRD Director Brent spoke to an email from David Maude dated January 31, 2023 
regarding Siting and Use Permits option.  CRD Director Brent expressed support for the 
CRD to be a service to help the public proceed through the BC Building code in a timely 
and cost effective way.  Director Brent reported the Mayne Island LTC is considering a 
pilot project on Mayne Island. 
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 8 of 11 
 
   SP-2023-019 
   It was Moved and Seconded, 
That the South Pender Local Trust Committee’s response to Mayne Island Local 
Trust Committee’s request from Trustee Maude regarding the siting and use 
inquiry on Mayne Island is supported and of interest to the South Pender Island 
Local Trust Committee and request that Mayne Island provide an update to 
South Pender LTC on ongoing progress. 
CARRIED 
 
16.2 Draft Annual Report Wording - for approval 
 
  The South Pender Island Local Trust Committee Annual Report was presented. 
 
  SP-2023-020 
  It was Moved and Seconded, 
That the South Pender Island Local Trust Committee approve the format and 
outline of contents for the 2022/23 Annual Report. 
  CARRIED 
 
A Trustee asked whether a summary of building permit referrals can be reported to the 
LTC for information.  Planner Stockdill will look into this. 
 
The meeting recessed for a break at 12:48 p.m. and reconvened at 12:58 p.m. 
 
16.3 South Pender Island LTC Freedom of Information and Protection of Privacy Bylaw 
No.128 - Request for Decision 
  
A staff report dated March 30, 2023 regarding the new Freedom of Information and 
Protection of Privacy bylaw and model bylaw to bring them in line with updated 
legislation. 
 
It was noted there is a typo in the Definitions and Interpretation section as follows: 
Replace “Head” means the person designated under Section 3 of this Bylaw as the head 
of the of the Salt Spring Island Trust Committee for the purposes of the Act.” with 
“Head” means the person designated under Section 3 of this Bylaw as the head of the of 
the South Pender Island Trust Committee for the purposes of the Act. 
 
  SP-2023-021 
  It was Moved and Seconded, 
That South Pender Island Local Trust Committee Bylaw No. 128, cited as 
“South Pender Island Local Trust Committee Freedom of Information and 
Protection of Privacy Bylaw No. 128, 2023”, be read a first time. 
CARRIED 
  
  

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 9 of 11 
 
  SP-2023-022 
  It was Moved and Seconded, 
That South Pender Island Local Trust Committee Bylaw No. 128, cited as 
“South Pender Island Local Trust Committee Freedom of Information and 
Protection of Privacy Bylaw No. 128, 2023”, be read a second time.  
CARRIED 
 
  SP-2023-023 
  It was Moved and Seconded, 
That South Pender Island Local Trust Committee Bylaw No. 128, cited as 
“South Pender Island Local Trust Committee Freedom of Information and 
Protection of Privacy Bylaw No. 128, 2023”, be read a third time.  
CARRIED 
 
  SP-2023-024 
  It was Moved and Seconded, 
That South Pender Island Local Trust Committee Bylaw No. 128, cited as 
“South Pender Island Local Trust Committee Freedom of Information and 
Protection of Privacy Bylaw No. 128, 2023” be forwarded to the Secretary of the 
Islands Trust for approval by the Executive Committee. 
CARRIED 
  
 16.4 Staff Attending LTC Meetings by Zoom 
 
There was discussion regarding whether staff could join the LTC meetings by Zoom to 
reduce staff travel time.  
 
By general consent, the South Pender Island Local Trust Committee expressed 
support for staff to attend meetings by Zoom.  
 
17. UPCOMING MEETINGS 
 
17.1 The next Regular Meeting is scheduled for September 1, 2023 at the Fire Hall, Pender 
Island 
 
17.2 Date change November 10, 2023 meeting to November 3, 2023 
 
By general consent, the LTC agreed to keep the November 10, 2023 meeting 
date. 
 
18. TOWN HALL 
 
Ron Uldall-Ekman spoke to short-term vacation rentals (STVR’s) and noted the issue of STVR 
impacts on workforce housing is across B.C.  As a nearby resident of a recent STVR application, 
he advised the issue has caused division in the community and the rules are not clear.  
Mr. Uldall-Ekman expressed support for the LTC to regulate STVR’s through the use of 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 10 of 11 
Temporary Use Permits (TUP’s), encouraged the LTC to provide more information to the public 
regarding STVR’s and acknowledged the LTC for transparency. 
 
Trustee Evans advised there are many variables to consider regarding STVRs, including that 
many property owners do not want to rent long-term as they want to be able to use the 
housing.  She further stated that the islands is for the enjoyment of the province as a whole, so 
we need accommodations for those visitors so they do not have to make a day trip, and some 
studies have shown that larger cities such as Toronto have not seen a measureable increase in 
long-term rental housing as a result of moratorium on STVRs.  
 
Chair Elliott advised Union of BC Municipalities (UBCM) has published a report on STVRs.  STVRs 
do need to be addressed appropriately by the local government.  The LTC does not designate 
zoning to Strata Councils, and a Strata Council would need to apply to amend the LUB to be able 
to regulate STVRs.  Currently STVRs are not allowed as a commercial use in a residential zone. 
 Chair Elliott will email the Priorities For Action On Short-Term Rentals Report of the Joint UBCM-
Province Advisory Group on Short-Term Rentals to Trustees. 
Trustee Evans reported the DIP project is going out for tender in the summer, discussions 
regarding Parks and First Nations are ongoing, the tree felling has been paused, and a review of 
the spit for barge landing is in progress.  CRD Director Brent advised MOTI is keeping us 
informed and expressed support for inter-agency communication and collaboration to be 
effective going forward. 
 
19. CLOSED MEETING (Distributed Under Separate Cover) 
 
19.1 Motion to Close the Meeting 
 
  SP-2023-025 
 It was Moved and Seconded,  
That the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1)(a) for the purpose of considering: 
 
 Appointment of APC Members and that the recorder and staff attend the 
meeting.  
CARRIED 
 
The meeting was closed at 1:30 p.m. 
 
19.2 Recall to Order 
  
 The meeting was recalled to order at 1:43 p.m. 
 
19.3 Rise and Report 
 
The South Pender Island Local Trust Committee appointed Audrey Green, Cameron Thorn, 
Donna Spalding, Gordie Duncan and Rodney Kirkwood to the South Pender Island Advisory 
Planning Commission, commencing immediately for a term ending January 1, 2026. 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 5, 2023 ADOPTED Page 11 of 11 
 
20. ADJOURNMENT 
 
 By general consent, the meeting was adjourned at 1:45 p.m. 
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Sarah Shugar, Recorder