Saturna Island Local Trust Committee regular meeting, May 25, 2023

[0:00:29] Voice 3: All

[0:00:30] Trustee Maude: right, we'll start the meeting for Pat, our recorder, we have five members of the

[0:00:35] Trustee Maude: public here along with crd director paul brent uh good morning thank you everybody for joining us

[0:00:42] Trustee Maude: today here on the wonderful saturn island um i want to begin the meeting by acknowledging

[0:00:48] Trustee Maude: we're fortunate to gather today in the locations across the territory goodness this is where people

[0:00:55] Trustee Maude: do not listen to me uh i want to begin by by acknowledging the that we're fortunate to be

[0:01:02] Trustee Maude: We're able to gather today on locations across the Policial Territory of the Coast Salish People.

[0:01:06] Trustee Maude: I'm David Maud, elected on the main island and chair of the Saturn Island Local Trust Committee.

[0:01:10] Trustee Maude: I'm joined today by your two wonderful Saturn Island trustees, Lee Middleton, Mary Bolland, Maureen.

[0:01:20] Trustee Maude: We're going to get proper cue cards.

[0:01:24] Trustee Maude: I

[0:01:24] Voice 10: get in

[0:01:26] Trustee Maude: trouble a lot.

[0:01:27] Trustee Maude: Together we make up the Saturn Island Local Trust Committee.

[0:01:30] Trustee Maude: We're also joined today, of course, by Paul Brentsch, your CRD director at Local.

[0:01:34] Trustee Maude: This meeting is being live-streamed.

[0:01:35] Trustee Maude: It's also being recorded and will be available soon on the Islands Trust website.

[0:01:39] Trustee Maude: We have some staff members today.

[0:01:41] Trustee Maude: We have Brad Smith.

[0:01:43] Trustee Maude: No other planners joining us today?

[0:01:44] Voice 10: No.

[0:01:45] Trustee Maude: No.

[0:01:46] Trustee Maude: And we have Pat Todd, who's our minute-taker.

[0:01:49] Trustee Maude: And we also have Emily Bryant, who is our new Zoom meeting host.

[0:01:53] Trustee Maude: This meeting is the official forum for the Local Trust Committee to make decisions about

[0:01:57] Trustee Maude: land use planning matters and discuss relative business i want to add this to the place

[0:02:01] Trustee Maude: employment despite the fact many staff are in their own homes our staff have the right to a

[0:02:05] Trustee Maude: safe and respectful workplace thank you so we will begin the meeting um with approval the agenda has

[0:02:13] Trustee Maude: circulated any additions we've had a few topics i saw swirling around uh please go like that

[0:02:30] Voice 5: Okay,

[0:02:30] Trustee Maude: so trees. So we'll put that under new business?

[0:02:34] Trustee Maude: Yeah. And

[0:02:35] Voice 5: then the other thing was, if we can have a brief discussion, if that's appropriate,

[0:02:40] Voice 5: about the budget payment for the recycling store.

[0:02:45] Trustee Maude: Okay, so again under new business?

[0:02:47] Voice 5: Yeah, just figure out how to put that along.

[0:02:51] Trustee Maude: Well, I believe we

[0:02:53] Voice 4: have all the parties here for that.

[0:02:55] Voice 4: And there was one which can be under new business.

[0:02:59] Voice 4: I forgot the correspondents in a little bit late,

[0:03:03] Voice 4: but this is in regard a retroactive funding request

[0:03:10] Voice 4: to support a wetland conservation project,

[0:03:14] Voice 4: which we talked about last time.

[0:03:16] Voice 4: Did we...

[0:03:20] Trustee Maude: Okay, we'll just put that 16.7.

[0:03:22] Voice 2: Excuse me, could you repeat those last two?

[0:03:25] Voice 2: i wasn't able to hear them sure

[0:03:29] Trustee Maude: okay so so it's um 16.6 on the agenda we're adding to the agenda

[0:03:36] Trustee Maude: a discussion about free store um building permit requirements and 16.7 new business will be the

[0:03:47] Trustee Maude: discussion about funding for indigenous project sure yeah that's good and then you've got the road

[0:04:00] Trustee Maude: 16.5 yeah so that was pat you got the first one which was 16.5 which is the trees along east

[0:04:07] Trustee Maude: point road okay

[0:04:08] Voice 2: sorry i didn't i've got my volume up to a hundred percent but i'm just having a bit

[0:04:12] Voice 2: of trouble hearing you well

[0:04:14] Trustee Maude: do not hesitate to jump in because we're here to serve you

[0:04:17] Trustee Maude: okay

[0:04:17] Voice 2: so there's trees on east point road uh a pre-store free oh free store oh sorry

[0:04:26] Voice 2: yes free store building permit requirements yeah and

[0:04:32] Voice 2: funding for an indigenous project

[0:04:34] Trustee Maude: yes okay thank you

[0:04:36] Trustee Maude: perfect thank you pat and as they do not hesitate to jump in thanks yeah

[0:04:42] Trustee Maude: um so and we now have six members in the public here just for your edification all right so

[0:04:51] Trustee Maude: So we can, by consent, approve the agenda as amended.

[0:04:58] Trustee Maude: Okay, so we'll move on to the trustee report.

[0:05:01] Trustee Maude: So you kids are on.

[0:05:08] Voice 5: You've

[0:05:12] Trustee Maude: just been very busy.

[0:05:13] Trustee Maude: Oh

[0:05:14] Voice 5: yes, I suppose I should get them back on.

[0:05:19] Voice 2: Sorry, I'm not able to hear you, trustee.

[0:05:21] Voice 2: My apologies.

[0:05:23] Voice 2: I

[0:05:23] Voice 9: think part of it is because we're unfortunately

[0:05:25] Voice 9: having to broadcast through a web browser.

[0:05:29] Voice 9: So I guess you might actually have to be speaking into that.

[0:05:33] Voice 9: So you just have to speak really clearly.

[0:05:35] Voice 2: Oh, thank you very much.

[0:05:36] Trustee Maude: Yeah.

[0:05:37] Trustee Maude: We'll move that over and see if that helps.

[0:05:39] Trustee Maude: Thank you.

[0:05:43] Trustee Maude: Okay.

[0:05:46] Voice 5: I suppose I should report on the fact that, can you hear me speaking like this?

[0:05:54] Voice 2: That's much better.

[0:05:56] Voice 2: Thank you.

[0:05:56] Voice 2: Perfect.

[0:05:58] Voice 5: Okay.

[0:05:59] Voice 5: Okay, I was, the thing that I did do over the last while that is of note,

[0:06:07] Voice 5: I was one of three trustees and two staff members who sat on a working group

[0:06:15] Voice 5: to create a process for corporate planning for the Islands Trust.

[0:06:21] Voice 5: So that will be discussed at the Governance Committee next week.

[0:06:26] Voice 5: It was a request from the Governance Committee and it also was one of the recommendations

[0:06:33] Voice 5: from the Governance Review report during the last term.

[0:06:37] Voice 5: And yeah, so I'll leave it at that, quite a bit of work to do, but yeah, it'll be discussed

[0:06:44] Voice 5: next week.

[0:06:46] Voice 4: And you also attended a chair workshop.

[0:06:51] Voice 5: I did.

[0:06:52] Voice 5: I

[0:06:52] Voice 4: know this because

[0:06:53] Voice 5: I was on

[0:06:53] Voice 4: the ferry when you were going.

[0:06:55] Voice 5: That's true.

[0:06:55] Voice 5: Yes, there was a chair, vice chair training session, and it was actually excellent.

[0:07:02] Voice 5: There were a small group there and a very good person who facilitated, took the session

[0:07:08] Voice 5: and was, you know, allowed it to be quite informal so we could discuss problems and

[0:07:15] Voice 5: issues.

[0:07:17] Voice 5: And yeah, I learned a lot.

[0:07:20] Voice 5: You know, I thought I didn't think it would be bad, but it was much better than I expected

[0:07:24] Voice 5: in a general way thank you you're

[0:07:28] Voice 3: welcome yes

[0:07:32] Voice 4: sir no trustee born is very active on the island's

[0:07:37] Voice 4: council's committees attending the financial planning committee and programs committee

[0:07:45] Voice 4: and

[0:07:46] Voice 5: so

[0:07:50] Voice 4: um she is our eyes and ears on saturn island as to the uh the um

[0:07:57] Voice 4: goings on of trust council so um i sit just on the governance committee which meets on monday

[0:08:05] Voice 4: um so i have nothing to report there but i will say that i've been still working with a little

[0:08:12] Voice 4: bit with parks canada and the nature trust of bc to try and further the donation of

[0:08:17] Voice 4: judy meyer's property uh which is going slowly so i don't have a huge amount to report other than

[0:08:25] Voice 4: the fact that i i believe it all happened this summer but it's not uh it's not breaking any land

[0:08:33] Voice 4: speed records let me put it that way so and and there's issues around access and right of refusal

[0:08:39] Voice 4: to the cabin portion of the property and whether multi will approve a subdivision around that cabin

[0:08:46] Voice 4: that they might consider landlocked because the access to it is a license of occupation through

[0:08:51] Voice 4: the park and etc etc so anyway we're working on trying to bring common sense and clarity

[0:08:57] Voice 4: to this situation and that's not yet happened um there you have it thank you thank

[0:09:12] Trustee Maude: you um from

[0:09:14] Trustee Maude: chairs point of view we've been very busy um on executives and the press council as a whole

[0:09:20] Trustee Maude: I think for this community, one of the highlights was we had a joint meeting of mostly the South Island trustees along with animals and CRD, VHA, and Islands Trust executives.

[0:09:34] Trustee Maude: It was basically one of these gatherings of the minds basically to go, can we make life a little bit more simpler?

[0:09:42] Trustee Maude: What we had been seeing as a consistent message across the islands was bureaucracies off-island

[0:09:50] Trustee Maude: were basically trying to urbanize the islands with regulations from little things.

[0:09:56] Trustee Maude: On Pender Island, they went to the farmer's market and shut down most of the food sales.

[0:10:01] Trustee Maude: On Main Island,

[0:10:02] Trustee Maude: they tried to go after people without houses.

[0:10:07] Trustee Maude: Every island sort of had a tail.

[0:10:09] Trustee Maude: out and what was nice is individually we we got to talk and figure things out and we actually

[0:10:16] Trustee Maude: brought common sense back to the table um it was it was a really neat meeting because

[0:10:23] Trustee Maude: i think everybody was sort of walking into the meeting with their backs up

[0:10:27] Trustee Maude: and by the time the meeting was over with each one of the individual organizations it was a positive

[0:10:33] Trustee Maude: outcome and and we really opened up a lot of lines of communications and we're looking at sort of

[0:10:39] Trustee Maude: doing that again uh particularly with the highways um and the rcmp is again sort of bringing some

[0:10:46] Trustee Maude: senior people into a meeting and sort of sitting down and sort of sort of putting some things on

[0:10:52] Trustee Maude: the table and saying if we can't figure things out for the communities um i also attended that

[0:10:59] Trustee Maude: training the training for the chairs last week which was a really good session um the person

[0:11:06] Trustee Maude: and facilitating it was uh very engaging very humorous um she was i swear the sister of militia

[0:11:14] Trustee Maude: mccartney is she just she she was very uplifting and um it was a good session um unfortunately it

[0:11:22] Trustee Maude: was held on a friday before a long weekend so as much as a lot of us wanted to sort of maybe

[0:11:29] Trustee Maude: extend it out for an hour or two it was we're all looking at the ferries and had our little

[0:11:34] Trustee Maude: of the ferries after seeing all the ferries loading up and this thing we got to get out of here so it

[0:11:38] Trustee Maude: was unfortunate timing and but we are talking about having another one because it was it was

[0:11:45] Trustee Maude: time very well spent um otherwise it's just been you know running around running around

[0:11:50] Trustee Maude: yesterday had executive meeting today i'm on saturn tomorrow north fender monday i have me

[0:11:56] Trustee Maude: now looking across the meeting so they keep me very very busy and very very engaged which

[0:12:00] Trustee Maude: apparently keeps me out of trouble so thank you all right and you see here we have an electoral

[0:12:09] Trustee Maude: director's report on the agenda

[0:12:11] Voice 6: holy smokes that's me i hope you can hear me um i've been focused

[0:12:17] Voice 6: almost principally on housing last month i attended a a conference in gabriola it's a rural

[0:12:24] Voice 6: islands economic partnership conference and just talking about the economic health of communities

[0:12:30] Voice 6: and it was interesting because you know the broad subject matter but at the end of the day

[0:12:37] Voice 6: almost everything gravitated to a lack of housing not obsessed with the lack of housing that we

[0:12:42] Voice 6: affordable housing accessible housing what everyone called it rental housing workforce

[0:12:46] Voice 6: housing on our islands it's having a super negative impact on businesses it's having a

[0:12:53] Voice 6: very negative impact on people's health so when people lose their homes or

[0:12:58] Voice 6: kind of creepy situations poor situations uh the the impact on their health their mental

[0:13:06] Voice 6: health and their physical health is substantial i'm seeing more and

[0:13:09] Voice 6: more of this across all of

[0:13:11] Voice 6: our islands so one of the interesting things this impacts i'm stressed unfortunately the island's

[0:13:17] Voice 6: trust was not able to make the meeting in gabriola um apparently the staff was denied

[0:13:24] Voice 6: the ability to do so on company time throughout their own time so they didn't go and then there

[0:13:29] Voice 6: was also the fact that apparently the practice was happening on gabriola at the audience trust

[0:13:36] Voice 6: which is kind of interesting since both of those two thoughts tend to collide anyway here are just

[0:13:42] Voice 6: some of the motions uh that uh reek move that rural islands including islands trust the blanket

[0:13:49] Voice 6: zone to allow accessories from units it is move that rural islands including islands trust allow

[0:13:55] Voice 6: tiny homes and trailers non-conforming housing as a provincially legal use of or like temporary use

[0:14:01] Voice 6: permit move that rural islands including island stress allow mobile home parks to provide both

[0:14:07] Voice 6: seasonal and permanent housing so there was there were eight i'm not gonna read them all because

[0:14:12] Voice 6: it's kind of boring but um yeah there's a amongst all rural ones in british columbia there seems to

[0:14:21] Voice 6: be that focus and while there were no islands trust staff there um there were a number of

[0:14:28] Voice 6: finance trustees there so and yeah so that's what i'm focused on i'm focused on trying to get crd to

[0:14:34] Voice 6: to provide temporary use permits for trailers

[0:14:38] Voice 6: and trailers may be possible.

[0:14:40] Voice 6: Tying homes is gonna be tougher and all that other stuff.

[0:14:45] Voice 6: So my number one focus, that's it for me.

[0:14:47] Trustee Maude: Thank you, Director Wreck.

[0:14:48] Trustee Maude: I will say the Gabriel means seem to be a little bit

[0:14:53] Trustee Maude: of a footsie that we've acknowledged.

[0:14:55] Trustee Maude: As one of the founders of that organization,

[0:14:59] Trustee Maude: the trust was not very engaged in that meeting

[0:15:02] Trustee Maude: and we should have and we acknowledge that and we commit to being much more of all next gathering so

[0:15:10] Trustee Maude: thank you for attending on behalf of many of the something about families

[0:15:15] Trustee Maude: much appreciated because your voice is loud and clear all right so now we move on to town hall um

[0:15:21] Trustee Maude: so all we ask is people want if you want to speak and raise your hands we acknowledge you

[0:15:26] Trustee Maude: if you could state your name for the uh reporter that would help and um we don't really have time

[0:15:33] Trustee Maude: limits just be timely thank you does anybody have any questions or comments go ahead sir

[0:15:45] Voice 7: i would like to commend the trust and trustees and all all who are involved in the process of

[0:15:52] Voice 7: trying to ruralify us again if that's the word because it seems that we are not a rural area

[0:16:00] Voice 7: that in the eyes of the other bureaucracies that deal with us or we have to deal with so um to

[0:16:09] Voice 7: acknowledge the fact that we are small communities who have different feelings

[0:16:14] Voice 7: and requirements than the urban areas that we're attached to is a good thing thank you thank you

[0:16:21] Trustee Maude: sir anybody else okay well we'll move on we don't have a community information hearing we do not

[0:16:32] Trustee Maude: have a public hearing so we have the minutes before us of the february 16th meeting um so

[0:16:39] Trustee Maude: any comments any corrections any anything if not we can adopt by consent yes yes that's cool

[0:16:50] Voice 3: and

[0:16:50] Trustee Maude: then we have a section 286 resolutions about meeting report dated may 2023 um

[0:17:00] Trustee Maude: anything of any concern there no that is just fine okay so if i can stand back all right

[0:17:06] Trustee Maude: this is right in two minutes uh follow-up action list so i understand uh

[0:17:11] Voice 8: well all the actions are

[0:17:13] Voice 8: completed except for those two outstanding uh letters with respect to these i'm

[0:17:19] Voice 2: so i'm sorry

[0:17:20] Voice 2: um could you move the speaker closer to yourself please planner smith

[0:17:24] Voice 9: sorry all the actions were

[0:17:28] Voice 9: complete that that we're on the follow-up action list except there are two the the two outstanding

[0:17:32] Voice 9: items uh trustee middleton with respect to the letters that were being drafted uh regarding

[0:17:40] Voice 8: the whale

[0:17:40] Voice 9: sanctuary uh work thank you

[0:17:44] Trustee Maude: any questions for fire staff or is his reporting out

[0:17:52] Trustee Maude: sufficient okay i think that's very good all right um so we'll move down to the delegations

[0:18:01] Trustee Maude: correspondence so now we have applications referrals so the first one is um sarz 2023.1

[0:18:08] Trustee Maude: um mr gaines so planner smith thank

[0:18:13] Voice 9: you chair so this is presenting a staff report on the

[0:18:16] Voice 9: rezoning application uh for mr john gaines uh with respect to 445 east point road so at the last uh

[0:18:25] Voice 9: local trust community meeting the local trust directed staff staff presented a preliminary

[0:18:31] Voice 9: staff report with the proposed rezoning of the waterfront portion of mr uh james's property

[0:18:38] Voice 9: at 445 east point road uh to rebuild the property uh from rural residential sorry from rural to

[0:18:53] Voice 9: rural from rural residential to rural general this will allow for the creation of two waterfront

[0:19:02] Voice 9: lots they're using lot averaging with the upland world general portion of the lot

[0:19:07] Voice 9: uh so at the last meeting uh the local trust committee directed staff to draft uh

[0:19:14] Voice 9: amending by amending land use bylaw staff have done that we have sent it up to first nations

[0:19:21] Voice 9: and agencies for referrals the staff report summarizes the results of those referrals

[0:19:27] Voice 9: and also recommends that the local trust committee now consider giving first reading

[0:19:32] Voice 9: of the Land Use By-law Amendment staff have reviewed the Trust Policy Statement Checklist

[0:19:41] Voice 9: and recommend that it is not contrary or variance to the Trust Policy Statement and also are

[0:19:48] Voice 9: seeking direction from the Local Trust Committee with respect to scheduling a public hearing

[0:19:53] Voice 9: and community information for the application.

[0:19:57] Voice 9: So, really, I'm just going to summarize the referrals.

[0:20:03] Voice 9: Islands Health responded that they had no concerns.

[0:20:06] Voice 9: North Bender and South Bender Local People Trust Committees responded that interests were unaffected,

[0:20:11] Voice 9: and we had no other response from referral agencies.

[0:20:15] Voice 9: With respect to First Nations, there were comments from three nations.

[0:20:21] Voice 9: Slawson had no concerns at this time.

[0:20:24] Voice 9: some name x of deferred comments and we're seeing these kinds of responses back from the nations

[0:20:30] Voice 9: more often where they're referring comments seeking uh support or or uh additional capacity

[0:20:38] Voice 9: sometimes in the form of funding uh i think the key point here is that none of the nations have

[0:20:45] Voice 9: any specific comments with respect to specific concerns regarding the actual reason that's been

[0:20:51] Voice 9: proposed so with that I think I will turn it back to the chair for any

[0:20:58] Voice 9: questions directed to stuff yeah this year as well in the audience and thank

[0:21:06] Trustee Maude: you trustee if any questions

[0:21:08] Voice 3: excuse

[0:21:11] Voice 4: me there was one question that came by

[0:21:14] Voice 4: email from Janet land who is in the audience today which was the question

[0:21:17] Voice 4: about the referral um was a referral undertaken to um the uh ministry responsible for preservation of

[0:21:28] Voice 4: um of groundwater i don't know that technically would be land and water bc i don't think it is but

[0:21:35] Voice 4: um what we did do was of course receive input from the freshwater specialist of the house trust

[0:21:44] Voice 4: us who is in consultation post consultation with the ministry as far as we're aware um and it that

[0:21:53] Voice 4: that was sort of became a bit of a move point in the sense that we understand that there already

[0:21:58] Voice 4: have been wells drilled on these properties and so the uh that they've been you know met with

[0:22:05] Voice 4: appropriate approvals and now the ministry using the old technique of the old and current technique

[0:22:13] Voice 4: of determining sufficient quality and quantity of groundwater for subdivision approval.

[0:22:20] Voice 4: That's still in place, but as part of this conversation last time,

[0:22:24] Voice 4: we learned that at the local trust committee level,

[0:22:27] Voice 4: which is something former Trustee Brent was trying to work on for years and years,

[0:22:32] Voice 4: we actually do have the ability to set what would be the sufficient quality and quantity of water

[0:22:39] Voice 4: for um um proof of uh proof of possible water to justify subdivision so i mean that's very

[0:22:46] Voice 4: good news of course that's a big piece of work to do and that's not i mean we haven't started

[0:22:50] Voice 4: that or even thought about how we might go about that but i do think it would probably be worth

[0:22:55] Voice 4: it's what we wanted to do for some time so i think it would probably be worthwhile to undertake

[0:23:01] Voice 4: um but basically in answer to your direct question the previous structure of approval

[0:23:08] Voice 4: is currently in place and that's what we used and was used in to basically move

[0:23:16] Voice 4: from the initial staff report to the report here. Is there anything that you

[0:23:22] Voice 4: want to add?

[0:23:25] Voice 5: We did look at, I think one reference was the risk of saltwater

[0:23:30] Voice 5: intrusion reports recently created by the Pelhams in 2021 and there is a map and in that area there

[0:23:40] Voice 5: are areas you know they would say East Point where we are of course has quite a high risk of salt

[0:23:48] Voice 5: water intrusion but the rest of the island especially where it's quite steep and quite high

[0:23:53] Voice 5: high, it's not such a high risk. It's been moderate everywhere. So yeah, the wells exist

[0:24:04] Voice 5: already. So at the time of development, those considerations will be reviewed again.

[0:24:13] Voice 9: I would just to be clear, staff did recommend that they consider requiring proof of water

[0:24:21] Voice 9: at time of rezoning, which is a typical pathway for local governments to require a time of

[0:24:31] Voice 9: rezoning.

[0:24:32] Voice 9: They decided to instead allow that to occur at time of rezoning, which is another valid

[0:24:40] Voice 9: option.

[0:24:41] Voice 9: And

[0:24:42] Voice 5: I'd also say that the Ternar Island SIRA, Lake Pairs and Residents Association are proposing

[0:24:54] Voice 5: to fund a workshop on water collection from somebody who is an expert, a guy called Gord

[0:25:02] Voice 5: Baird.

[0:25:04] Voice 5: He's holding a workshop on Salisbury Island shortly.

[0:25:07] Voice 5: So I would encourage everybody to come along and find out about water projection technology.

[0:25:14] Voice 5: We certainly promote that and encourage people to adopt that as much as possible.

[0:25:22] Trustee Maude: Thank you.

[0:25:24] Trustee Maude: Okay, so we have some motions before us, but just ask Mr. Gaines if he has any comments or any feedback prior to us reading the motions.

[0:25:35] Voice 7: No, I don't think so.

[0:25:37] Voice 7: So, as I mentioned at the last meeting, the fact that there are two wells drilled there

[0:25:42] Voice 7: was a project that I had ongoing, and in the economy of numbers, I had three wells drilled

[0:25:50] Voice 7: and I was only going to create one lot, assuming I would create two lots in the future.

[0:25:56] Voice 7: The wells, as I recall, produce about six and a half and eight gallons a minute, and

[0:26:03] Voice 7: and they were tested, the probability,

[0:26:07] Voice 7: that's at a time which is 10 or 12 years ago,

[0:26:10] Voice 7: so I'm quite sure they'll have to go through

[0:26:12] Voice 7: that testing process again,

[0:26:14] Voice 7: but the volumes of the model changed from there,

[0:26:19] Voice 7: and I would hate to see them extensively pumped

[0:26:21] Voice 7: because they are close to the ocean.

[0:26:24] Voice 7: There are more wells in that area,

[0:26:27] Voice 7: and there are four others of that damage

[0:26:31] Voice 7: that we're experiencing in saltwater intrusion of properties.

[0:26:37] Voice 7: And there are five or six wells on the adjoining property

[0:26:40] Voice 7: which is very

[0:26:41] Voice 7: rigid, and there's no saltwater there either.

[0:26:48] Trustee Maude: Thank you, students.

[0:26:49] Voice 4: Henry, does somebody want to start reading out motions?

[0:26:53] Voice 4: Sure, I'll move that the Saturn Island Local Trust Committee

[0:26:56] Voice 4: By-law number 138 cited as Saturn Island Land Use By-law

[0:27:00] Voice 4: number 119 comma 2018 amendment number one 2023 be ready first time second there a second any

[0:27:12] Trustee Maude: discussion so we'll call the question all in favor and that carries yeah

[0:27:23] Voice 4: i can uh it is page

[0:27:25] Voice 4: 13 if you want to do it or you whatever okay

[0:27:29] Voice 4: so i moved that the saturn island local trust committee

[0:27:32] Voice 4: has reviewed the island's trust policy statement directives only checklist and determined that

[0:27:37] Voice 4: bylaw number 138 cited as saturn island land use bylaw number 119 from a 2018 number one

[0:27:44] Voice 4: 2023 is not contrary to or at variance with the island's trust policy statement second

[0:27:51] Voice 4: any

[0:27:52] Voice 8: discussion

[0:27:54] Trustee Maude: follow the question all the favor that carries okay okay

[0:28:01] Voice 5: that's the um i move that

[0:28:03] Voice 5: the saturn island local trust committee direct staff to schedule a public hearing on application

[0:28:09] Voice 5: s-a-r-z-2-0-2-3.1 brackets games second

[0:28:17] Trustee Maude: second discussion call the question on favor

[0:28:21] Trustee Maude: that

[0:28:21] Voice 4: carries i move that the saturn island local trust committee directs staff to schedule a

[0:28:26] Voice 4: community information meeting on application essay or is that 2023.1 gains to be held concurrently

[0:28:33] Voice 4: with a public hearing second

[0:28:35] Trustee Maude: discussion

[0:28:36] Voice 4: call the question all in favor that carries um could we

[0:28:41] Voice 4: now have some discussion as to timing yeah certainly okay that'd be good did you want this

[0:28:47] Voice 4: thank

[0:28:47] Voice 5: you for sending me the information about the requirements and am i correct

[0:28:55] Voice 5: I read that it has to be notice of at least three days and not more than ten days, is that correct?

[0:29:05] Voice 5: Correct.

[0:29:06] Voice 9: For the statutory notice,

[0:29:07] Voice 5: we'd prefer that.

[0:29:08] Voice 5: Yeah.

[0:29:09] Voice 9: Something like that.

[0:29:12] Voice 5: Okay, okay. So should we choose a date now?

[0:29:18] Voice 5: no

[0:29:18] Voice 9: staff's preference would be to schedule it for your next regular meeting which is on july

[0:29:25] Voice 9: time i

[0:29:26] Voice 5: don't think we can wait that long really because then has to go to the executive committee

[0:29:31] Voice 5: and you know there's a summer work period that would influence the work that has to be done

[0:29:38] Voice 5: there because there's quite a steep slope but

[0:29:40] Voice 9: there's significant work for mr games to do

[0:29:43] Voice 9: anywhere on those lots through the subdivision process yeah so the other

[0:29:51] Voice 9: option would be to post a special meeting there are there is time to

[0:29:56] Voice 9: prepare for the public hearing

[0:30:00] Voice 9: notices uh that's less than it's about two months away that was honestly not that long of a window

[0:30:08] Voice 9: and i don't see

[0:30:12] Voice 9: like what gain would you get from having it approved well with my big

[0:30:19] Voice 7: problem is that

[0:30:21] Voice 7: the next step will be the critical step would be high-risk department yeah their approval

[0:30:29] Voice 7: the layout and the access and all the lots have panhandles they don't sometimes have issues with

[0:30:36] Voice 7: panhandles um and so i don't think i can ask uh legitimately anybody from highways to look at

[0:30:44] Voice 7: things until the zone is

[0:30:47] Voice 7: taken place and therefore i would be in the winter in all likelihood

[0:30:51] Voice 7: have

[0:30:52] Voice 9: you ever lied for subdivision yet well

[0:30:54] Voice 7: it was part of the original application and

[0:30:59] Voice 7: new informed highways that was on hold for a zoning change and so

[0:31:05] Voice 10: it's in stream like

[0:31:07] Voice 10: paid

[0:31:07] Voice 7: the costs involved in it but it's not going anywhere until the result is approved

[0:31:15] Voice 7: but

[0:31:16] Voice 5: we could do a zoom meeting that you know similar to what we did before christmas didn't

[0:31:22] Voice 5: we uh

[0:31:23] Voice 7: yeah we could do that yeah

[0:31:24] Voice 5: that would be quite a convenient way yeah i

[0:31:29] Voice 4: haven't focused

[0:31:29] Voice 4: on this i don't think as much as you but um i know mr hall's application for uh a change of

[0:31:39] Voice 4: agricultural land reserve uh boundaries in his property also requires some form of public hearing

[0:31:47] Voice 4: and or public community information i may have the terminology wrong because it's a different

[0:31:52] Voice 4: process i've never been involved with it before but it might be able to piggyback on we haven't

[0:31:57] Voice 4: haven't discussed it yet but we will be might be able to piggyback on that same um you know zoom

[0:32:02] Voice 4: call it zoom meeting to um expedite the the public hearing um we can talk further but that it might

[0:32:11] Voice 4: be that this meeting this additional special meeting could do double duty and that would add

[0:32:16] Voice 4: to its value

[0:32:17] Voice 10: what

[0:32:18] Voice 4: if we work on this

[0:32:19] Trustee Maude: to to pause the discussion until we get to the end again we're

[0:32:23] Trustee Maude: talk from a cup company meeting so we can sort of maybe give the planner a time to sort of reflect

[0:32:29] Trustee Maude: and

[0:32:29] Voice 5: suggest stuff and then we'll find a process i

[0:32:32] Voice 5: do have a quick question brad um i know i'm not

[0:32:37] Voice 5: supposed to ask you questions that i haven't asked you in advance but to allow your

[0:32:41] Voice 10: time to prepare

[0:32:42] Voice 10: but uh so

[0:32:44] Voice 5: feel free to say no i don't i don't know but um i did read that stuff and

[0:32:49] Voice 5: And it wasn't really clear whether a public hearing was always required.

[0:32:54] Voice 5: It seems to say that if the change was within the bounds of the official community plan,

[0:33:02] Voice 5: a public hearing wasn't really necessary.

[0:33:05] Voice 5: You

[0:33:05] Voice 9: could decide to waive a public hearing, but you still have notification requirements

[0:33:11] Voice 9: stating that you've waived the public hearing.

[0:33:13] Voice 9: So the gain in time isn't that significant.

[0:33:17] Voice 9: and unless it's you know a very minor technical amendment to a bylaw or

[0:33:25] Voice 9: something like that I think staff would always recommend a public hearing is a

[0:33:29] Voice 9: better okay

[0:33:30] Voice 5: that's one

[0:33:35] Voice 9: more

[0:33:43] Voice 4: again I'm always rely on staff's guidance here

[0:33:47] Voice 4: and so i've not exactly been a student of this but sometimes we do first and second readings

[0:33:53] Voice 4: uh on bylaws at at the same meeting sometimes we do second and third reading at um at meetings is

[0:34:02] Voice 4: there any would there be any advantage to have second because this is i think relatively

[0:34:08] Voice 4: non-controversial now after the discussion we've had would there be any advantage to have second

[0:34:12] Voice 4: and reading today there's

[0:34:14] Voice 9: no procedural benefit okay all

[0:34:17] Voice 5: right you have to have a public hearing

[0:34:20] Voice 5: between the first and the third okay so

[0:34:23] Voice 4: so at the next meeting the second and third could

[0:34:26] Voice 4: entirely take place in

[0:34:28] Voice 9: the same typically post public hearing you're presented with a staff

[0:34:31] Voice 9: report where you're given either you could give second reading today first reading usually means

[0:34:37] Voice 9: you're kind of in a draft stage where things might change second reading is where you're

[0:34:43] Voice 9: pretty certain but there's really no difference between first and secondary i would say it's more

[0:34:48] Voice 9: used for like you know complex housing proposal where second reading presents a real signal to

[0:34:57] Voice 9: the public that the example on galliano where their housing affordable housing project moved

[0:35:05] Voice 9: from first to second and that seems a big step because it means it's getting more concrete yes

[0:35:10] Voice 4: Okay, so assuming no new information comes to light from the public hearing, a second

[0:35:16] Voice 4: and third reading would be a relatively non-controversial way to proceed at the next?

[0:35:20] Voice 4: That's

[0:35:20] Voice 9: typically done, and then executive committee would be shortly after that.

[0:35:25] Voice 4: Okay.

[0:35:28] Voice 9: Depending on when, if it was in July, it would be by the same time in August.

[0:35:35] Voice 4: Is there any, just to Mr. Gaines' point, sorry, just through you, sorry about that.

[0:35:41] Voice 4: um

[0:35:41] Voice 10: after

[0:35:43] Voice 4: you took the workshop and everything here i go undermining your authority and just

[0:35:46] Voice 4: trampling all over the decorum i

[0:35:49] Voice 10: apologize and so

[0:35:51] Voice 4: would would the work that mr gangs needs to do

[0:35:55] Voice 4: with moti ministry of transportation be facilitated by by some communication to them saying that they

[0:36:02] Voice 4: you know they can begin work on the file i

[0:36:05] Voice 9: mean honestly in my view i don't

[0:36:11] Voice 9: the rezoning is proceeding there's no roadblocks or clear public obstacles so in my view i

[0:36:23] Voice 9: would think that you could start to lay out your all your laws start to work through those issues

[0:36:31] Voice 9: with modi and my assumption is that given how busy modi is is that that is going to be a longer

[0:36:37] Voice 9: process than the process it takes you to get to rezoning approval even if you

[0:36:43] Voice 9: just left it at your next meeting. With Mr. Hall, just to jump ahead a little bit, I have some

[0:36:51] Voice 9: concerns that you're wanting to public hearing for that in a few weeks when staff has a whole

[0:36:56] Voice 9: bunch of things going on and that's actually not an application driven

[0:36:59] Voice 9: process. It's something that we would be directing staff to support the applicant

[0:37:04] Voice 9: in developing, even though you are agreeing

[0:37:08] Trustee Maude: or not agreeing potentially

[0:37:09] Voice 9: to be the applicant,

[0:37:11] Voice 9: but you're acting on behalf of the property owner in this case.

[0:37:15] Voice 9: Fair enough, thank you.

[0:37:16] Trustee Maude: All right, let's move on.

[0:37:19] Trustee Maude: So our next application is SARZ2022.1, Mr. Crooks, proposed bylaws 136, 137, consideration

[0:37:29] Trustee Maude: of adoption of staff reports and tactics.

[0:37:34] Trustee Maude: That's page 26.

[0:37:35] Trustee Maude: 136. so

[0:37:40] Voice 9: we have a brief staff report in front of you here uh i think it's uh

[0:37:47] Voice 9: pretty exciting news for your community to be closing this out to be this point with a massive

[0:37:53] Voice 9: public land transfer involved in this that we've seen in the media so that's uh it's nice to close

[0:38:01] Voice 9: this out so uh we have received uh approval from the ministry with respect to the ocp and for

[0:38:08] Voice 9: by law 136 and that closes in all the statutory requirements for approvals and so staff are now

[0:38:16] Voice 9: here with the recommendations that you consider adoption by law 136 and 137 and that would also

[0:38:23] Voice 9: trigger the transfer of the densities to these two codes so

[0:38:31] Trustee Maude: any questions or comments success success

[0:38:35] Trustee Maude: Yes.

[0:38:36] Trustee Maude: With any success?

[0:38:37] Trustee Maude: Yes.

[0:38:37] Trustee Maude: We'd be very happy.

[0:38:38] Trustee Maude: Yes.

[0:38:39] Trustee Maude: So, does somebody want to

[0:38:41] Voice 4: make the motions?

[0:38:43] Voice 4: I'm sure I'll move that the Saturna Island Local Trust Committee Proposed By-law

[0:38:47] Voice 4: No. 136, cited as Saturna Island Official Community Fund By-law No. 70-2000, Amendment

[0:38:53] Voice 4: No. 1-2022, be adopted.

[0:38:56] Voice 2: I second that.

[0:38:57] Voice 4: Second.

[0:38:57] Voice 4: Any discussion?

[0:38:58] Voice 4: All in favor?

[0:39:00] Trustee Maude: I move

[0:39:01] Voice 5: that the Saturna Island Local Trust Committee Proposed By-law No. 136, cited

[0:39:06] Voice 5: proposed bylaw number 137, cited as the China Island land use bylaw number 119, 2018 amendment

[0:39:15] Voice 5: number 1, 2022, be adopted.

[0:39:18] Trustee Maude: Seconded.

[0:39:19] Trustee Maude: Let's have a discussion.

[0:39:21] Trustee Maude: All in favor?

[0:39:23] Trustee Maude: That carries.

[0:39:24] Trustee Maude: Congratulations.

[0:39:26] Voice 5: Okay.

[0:39:26] Voice 5: Barry, where's the cake?

[0:39:30] Trustee Maude: There's a cake.

[0:39:33] Trustee Maude: We do do cake on the island, you know, so.

[0:39:36] Trustee Maude: Okay.

[0:39:36] Voice 5: We'll have to up our standards here.

[0:39:40] Voice 4: I think it's Elio that we did to bring the cake, but he's probably making it right now

[0:39:44] Voice 4: and it's a bit late.

[0:39:46] Voice 4: It's hard to cut the fire with this.

[0:39:48] Trustee Maude: Quickly.

[0:39:50] Voice 8: Mountains of it.

[0:39:51] Trustee Maude: Yeah.

[0:39:52] Trustee Maude: So local trust made projects, nothing under that.

[0:39:57] Trustee Maude: So we move on to reports, work programs reports, which are attached.

[0:40:02] Trustee Maude: Anything to walk through on that or is that just for information?

[0:40:04] Voice 9: unless you have specific questions with any of the pieces in here okay so we'll just

[0:40:12] Trustee Maude: flip through because we have work progress bill applications report trustee local uh local expense

[0:40:18] Trustee Maude: report doctor policies report local trust me grad patient and adam's trust conservancy report so

[0:40:24] Trustee Maude: with that omnibus of reports any questions or anything you want to highlight or anything

[0:40:31] Trustee Maude: Just catching up

[0:40:35] Voice 4: here. We go to my minute first. Which item did you take us through to there?

[0:40:45] Trustee Maude: So we went through the whole

[0:40:46] Voice 4: 15. So this whole page

[0:40:51] Voice 5: 35 to 47.

[0:40:54] Voice 5: I

[0:40:55] Voice 4: didn't have any notes there, so now I'm good. Okay.

[0:40:59] Trustee Maude: Then we can move on to new business, which is draft annual report wording. So we have a little

[0:41:05] Trustee Maude: blur it without what happens to turn around does that agree with your thoughts yes

[0:41:16] Voice 5: i did yeah yes

[0:41:17] Voice 5: it's gone with me so

[0:41:19] Trustee Maude: do we need a motion for that or is that consent excuse

[0:41:23] Voice 7: me thank you very much

[0:41:24] Trustee Maude: thank you mr gross i'm

[0:41:26] Voice 7: sure the recipients would be happy to get their hands on the money

[0:41:35] Voice 5: And

[0:41:36] Voice 10: actually, thank you, Brad, we should say.

[0:41:39] Voice 5: That whole nature trust thing,

[0:41:42] Voice 5: I know that you and other staff people worked hard

[0:41:47] Voice 5: to make it come together against a deadline.

[0:41:50] Voice 5: Yes.

[0:41:52] Voice 5: Yeah.

[0:41:53] Voice 8: Question or something?

[0:41:54] Voice 8: Okay,

[0:41:55] Trustee Maude: so we have the manual report thing.

[0:42:00] Trustee Maude: Yes.

[0:42:01] Trustee Maude: So...

[0:42:01] Voice 8: on the agenda so

[0:42:04] Trustee Maude: page 48 you

[0:42:06] Voice 9: could just make a resolution that states um the local trust committee

[0:42:12] Voice 9: uh approves the uh annual general or annual report wording as presented or as amended

[0:42:22] Voice 9: and then you could state the names if you wanted to check in.

[0:42:29] Voice 5: I move that the...

[0:42:32] Voice 5: I move that the Ceterna Island Local Trust Committee

[0:42:36] Voice 5: annual report is accepted as presented.

[0:42:42] Trustee Maude: Thank you.

[0:42:43] Trustee Maude: Seconded.

[0:42:44] Trustee Maude: Any discussion?

[0:42:45] Trustee Maude: Call the question carried.

[0:42:46] Trustee Maude: Thank you.

[0:42:48] Trustee Maude: Fabulous.

[0:42:50] Trustee Maude: So now we move on to some more controversial stuff.

[0:42:53] Trustee Maude: stuff. There's eternal animal, LTC, freedom of information, protection of privacy, bylaw

[0:42:58] Trustee Maude: number 139. So this is basically a model bylaw that has been wafting through various local

[0:43:07] Trustee Maude: trust committees. We see three or four of these a week. And it's just basically updating

[0:43:11] Trustee Maude: things to modern wording and modern practices and all that. And so far, nobody's been able

[0:43:18] Trustee Maude: to find anything within the wording that has offended. So it's basically here for your

[0:43:24] Trustee Maude: consideration so

[0:43:29] Voice 5: has it been accepted everywhere else yeah yes yeah

[0:43:32] Trustee Maude: so i'm not not saying it needs

[0:43:34] Trustee Maude: to be rubber stamped but certainly

[0:43:36] Voice 5: certainly sometimes

[0:43:38] Trustee Maude: you know these things some somebody

[0:43:40] Trustee Maude: says oh i want to change this i want to change that yeah it's so far the the best and the

[0:43:44] Trustee Maude: brightest have had a look at it so we leave it on saturn to find something that you might want to

[0:43:50] Trustee Maude: change well

[0:43:53] Voice 5: i didn't find anything but i'm just wondering should we that

[0:43:57] Voice 3: sounds like a challenge

[0:43:58] Voice 3: which doesn't make

[0:43:59] Voice 5: sense should we should we i don't know

[0:44:03] Voice 3: i mean i think we

[0:44:04] Voice 5: should not fully

[0:44:05] Voice 5: approve it to the next meeting and really just check it a little more closely it's not time

[0:44:11] Trustee Maude: sensitive policies um

[0:44:14] Voice 9: i think it's sensitive in that they would like to have some resolution on

[0:44:21] Voice 9: these items that get deferred and they really are just uh administrative housekeeping housekeeping

[0:44:29] Voice 5: Housekeeping

[0:44:29] Voice 9: clean-ups is what I would have assured the local trust committee, but you can certainly defer it if you wish.

[0:44:36] Voice 9: I

[0:44:36] Voice 5: don't have any particular issue with it and I'm fine to go ahead if it's a housekeeping issue.

[0:44:46] Trustee Maude: I think this is one of the last local trust committees to adopt it, I believe.

[0:44:51] Trustee Maude: The

[0:44:52] Voice 4: only issue I have is the, I believe there's an internal disagreement between the role

[0:45:00] Voice 4: of the Secretary of the Islands Trust versus the role of a potential Secretary of Islands

[0:45:04] Voice 4: Trust Council.

[0:45:06] Voice 4: So I'm happy

[0:45:06] Voice 4: to give it a first reading and then delve into that specific issue, and then

[0:45:12] Voice 4: we can come back and, if that issue is resolved to our satisfaction, we can give it the second

[0:45:17] Voice 4: and third reading july 20th or even at our special meeting if you have one

[0:45:22] Voice 5: sure that suits me okay

[0:45:27] Trustee Maude: does that does that sound fair enough it's your

[0:45:29] Voice 9: it's your window but

[0:45:32] Trustee Maude: you're the ones waving the

[0:45:33] Trustee Maude: flags if we're going off the track so that

[0:45:36] Voice 9: works okay i am not honestly aware of the issue between

[0:45:40] Voice 9: we just raised and that it's just out of my area

[0:45:46] Voice 9: of the organization's business.

[0:45:48] Voice 9: And so if you guys want to take more time to explore.

[0:45:56] Voice 4: Maybe we'll get checked with our strategist

[0:45:58] Voice 4: that to come back to second and third reading,

[0:46:01] Voice 4: you would just simply need to slightly modify

[0:46:03] Voice 4: the request for decision.

[0:46:04] Voice 4: There shouldn't be a lot of work required

[0:46:06] Voice 4: to bring this back to.

[0:46:07] Voice 4: just be a tweaking okay that would be great because we don't want to make extra work over

[0:46:11] Voice 4: this yes you know it's an administrative i

[0:46:14] Voice 9: would just be directed back to where you landed and

[0:46:17] Voice 9: we can uh if you have a particular resolution that you want to pass

[0:46:23] Voice 9: uh directing staff to investigate a particular particular question

[0:46:28] Voice 9: well if

[0:46:32] Voice 8: you want that to just

[0:46:32] Voice 9: play out through your other channels

[0:46:36] Voice 9: Yeah,

[0:46:37] Voice 4: maybe we'll just say that if we do first reading, that shows this motion, and then that gives the chance, as you just pointed out, to kind of like...

[0:46:44] Voice 9: Yeah, it would be worthwhile to ensure that the meeting minute is clear that this is why you stock the first reading, just so that there's some clarity as to what that issue is.

[0:46:54] Voice 9: May I

[0:46:57] Voice 5: ask something? So the schedule of maximum fees, has that changed, or is that the same?

[0:47:03] Voice 8: That's

[0:47:03] Voice 5: the next item.

[0:47:04] Voice 5: Oh, yeah, I thought that was freedom of information.

[0:47:08] Voice 5: Yeah, there's a

[0:47:09] Voice 9: speech attached to the back of the bio.

[0:47:11] Voice 9: Has that changed?

[0:47:13] Voice 5: Yeah, I'm just curious.

[0:47:14] Voice 5: Is it the same as they were before?

[0:47:17] Voice 5: Yeah.

[0:47:18] Voice 5: Well, let's do the first reading.

[0:47:22] Voice 4: If I know there was an application,

[0:47:28] Voice 4: quite an extensive freedom of information request made

[0:47:31] Voice 4: in regard to hyperphone installation

[0:47:34] Voice 4: and not it was made in regards the critique of Transport Canada and it was

[0:47:43] Voice 4: not without true problems let's just put it that way for both the organization

[0:47:47] Voice 4: and the African so you know there's definitely some value in cleaning up the

[0:47:53] Voice 4: process but we'll obviously look at those two items one is I just want to be

[0:47:58] Voice 4: sure it's an emerging concept the concept of secretary and I want to be

[0:48:03] Voice 4: sure that when we name the secretary of the saturnal local trust committee we're not inadvertently

[0:48:09] Voice 4: authorizing increased power to somebody outside the saturnal local trust committee and but

[0:48:15] Voice 4: and it may be not in any way their intention it's just as this concept emerges there's more to it

[0:48:21] Voice 4: than we at first at first thought so so that would be the note in a minute i guess as to as to

[0:48:28] Voice 4: and then go on to verify the fees or increase or, you know, see if they make sense.

[0:48:37] Voice 4: But then otherwise, we can just, if you're okay with that.

[0:48:40] Trustee Maude: Yes,

[0:48:40] Voice 4: I do want to move the first motion.

[0:48:42] Voice 4: Okay,

[0:48:43] Voice 5: so I move that the China Island Local Trust Committee bylaw number 139

[0:48:48] Voice 5: cited as the China Island Local Trust Committee Freedom of Information Protection and Privacy

[0:48:53] Voice 5: bylaw number 138 2023 be ready first time second there I

[0:49:00] Trustee Maude: second that though

[0:49:01] Trustee Maude: for the discussion before question all the favor so the the next steps would

[0:49:09] Trustee Maude: you like to ask staff to look into things or do you as trustees want to

[0:49:13] Trustee Maude: sort of get a hold of David Farrar and Julie just to figure out what the

[0:49:19] Trustee Maude: the various issues are or do you want to request the staff to those actions i

[0:49:25] Voice 4: i would suggest staff

[0:49:26] Voice 4: could well equipped more so than we are to actually compare the fees um and then we can

[0:49:34] Voice 4: certainly follow up uh with uh you know director marlo who would be knowledgeable on that and just

[0:49:42] Voice 4: kind of verify a couple points with him um directly and in regards to the role of secretary

[0:49:52] Voice 4: do you

[0:49:53] Trustee Maude: need a motion asking you to just

[0:49:57] Voice 9: put the fees question in follow-up okay so we don't need

[0:50:01] Voice 9: a motion and then you're following up with the product questions around the wording of secretary

[0:50:06] Voice 9: that sounds like that's business that's being worked on at a higher level and then if you want

[0:50:11] Voice 9: to come back with that sure

[0:50:13] Voice 4: yeah we can you know it may be in this context of what I think here

[0:50:19] Voice 4: gear is not relevant or applicable in which case then no problem just yeah okay so now

[0:50:26] Trustee Maude: excuse

[0:50:26] Voice 2: me yes hi trustee i just want to make sure i have the two issues noted correctly

[0:50:33] Voice 2: so there's a an issue regarding comparing the fees on this matter and then the role of the

[0:50:42] Voice 2: secretary is that the role of the secretary of the executive committee or just general secretary

[0:50:49] Voice 4: In this case, it would be the role of the secretary as, I'm just looking for the words

[0:50:59] Voice 4: here.

[0:50:59] Voice 5: Yeah.

[0:51:01] Voice 4: It would be the...

[0:51:03] Voice 5: The secretary of the Islands Trust.

[0:51:04] Voice 4: Yeah.

[0:51:06] Voice 4: And it's the designation of that role as secretary of the Saturna Local Trust Committee.

[0:51:13] Voice 4: That's what we want to see clarity on.

[0:51:15] Voice 4: What does that mean?

[0:51:16] Voice 4: the

[0:51:17] Voice 2: role of the secretary of islands trust and

[0:51:22] Voice 4: and

[0:51:23] Voice 2: the second i'm just sorry i'm just

[0:51:25] Voice 2: not clear on the second part of that

[0:51:27] Voice 4: and the designation of that role as also secretary of

[0:51:33] Voice 4: the saturn island local trust committee it's

[0:51:36] Voice 5: actually as the head of the saturn island local

[0:51:39] Voice 5: trust committee the head

[0:51:41] Voice 5: that's what it says the designation of head the person from time to time

[0:51:46] Voice 5: appointed position of secretary of the island's trust is designated as the head of the saturn

[0:51:53] Voice 5: island local trust committee for the purposes of the act and and that may

[0:51:57] Voice 4: be perfectly innocent

[0:51:58] Voice 4: wording in the act about how freedom of information requests are made and so we just want

[0:52:03] Voice 4: to verify that we just want to ask a couple of questions around that okay

[0:52:07] Voice 2: thank you okay thank

[0:52:20] Trustee Maude: Okay, so now we move on to the new fee bylaw, which you guys deferred to this meeting

[0:52:28] Trustee Maude: and I think on behalf of the executive I have to be the brow beater saying I believe this

[0:52:33] Trustee Maude: This is the last local trust committee not to adopt fees by law.

[0:52:40] Trustee Maude: Oh, tender.

[0:52:41] Voice 8: No tender.

[0:52:42] Trustee Maude: I know.

[0:52:42] Voice 8: My

[0:52:42] Trustee Maude: other plan.

[0:52:44] Trustee Maude: And my other chairing role.

[0:52:46] Trustee Maude: So people are staring at me.

[0:52:49] Trustee Maude: So no guilt involved, but do we have consideration of this today?

[0:52:56] Voice 4: For myself, and I don't think you'd like to hear this.

[0:52:59] Voice 4: Oh, good.

[0:52:59] Voice 4: My view is that we wait to discuss further fees until the corporate planning process has evolved into its first stage, because, of course, the corporate planning process is required to encompass all financial inputs into the organization and then plan for their expenditure, such as our goal.

[0:53:24] Voice 4: So I think that the actual separation of fees will be less of a separate issue, shall we

[0:53:32] Voice 4: say, or at least something will be telegraphed about how fees might be handled differently.

[0:53:37] Voice 4: So rather than create additional work on having then a subsequent revision to our fee battle,

[0:53:43] Voice 4: given that we're also a fairly low volume island in terms of applications, I would say

[0:53:48] Voice 4: that we cause increased consternation to our chair and defer this consideration this motion until

[0:53:58] Voice 4: spring of 2024. that's my suggestion just a suggestion i'm open to discussion

[0:54:10] Voice 5: well i i had absolutely no idea how to approach this i know that in the previous term it didn't

[0:54:19] Voice 5: go through but i think this is a very reasonable suggestion from you me so um

[0:54:26] Voice 4: you say that to me

[0:54:28] Voice 4: thank

[0:54:28] Voice 5: you sam what did you say spring 2024 because

[0:54:32] Voice 4: that gives a chance for this corporate planning

[0:54:34] Voice 4: process or or you know that you know more about than i do but that we've asked the financial

[0:54:40] Voice 4: planning community to engage in which is supposed to be a universal mechanism for guiding the

[0:54:45] Voice 4: the financial planning slash budget strategic priorities the organization i think it will have

[0:54:51] Voice 4: something to say about how the work of planners in terms of fee recovery and whatnot because it's

[0:54:57] Voice 4: an ongoing issue how that is handled and so i would like to wait to hear what you know if we

[0:55:03] Voice 4: were dragging the organization down with a financial anchor because the amount of uh you

[0:55:07] Voice 4: know non non-supported fees here okay i might be open to a different argument but i know we're not

[0:55:13] Voice 4: Yeah,

[0:55:14] Voice 5: so may I ask a question, Brad?

[0:55:17] Voice 5: Are the adoption of the fees,

[0:55:22] Voice 5: is the fee structure different from island to island?

[0:55:26] Voice 9: So 10 of 12 local trust committees have adopted this new fee structure.

[0:55:32] Voice 9: Yourself and North Pender are the only two using these old fee structures

[0:55:38] Voice 9: structures where this is meant to be a consistent trust-wide fee structure so that a consistent

[0:55:46] Voice 9: fee is applied across the board. In the past, every local trust committee had a fee by-law

[0:55:53] Voice 9: with their own set of fees and that is what Saturnia is still operating under.

[0:55:58] Voice 5: Okay. Well, I don't have a strong opinion about it, so I'd rather present a united front

[0:56:07] Voice 5: and you know we're not putting it off forever and ever

[0:56:10] Trustee Maude: so I have to put my

[0:56:13] Trustee Maude: statutory executive thing on

[0:56:16] Trustee Maude: because this did the first me time this

[0:56:19] Trustee Maude: appearance turn it was October 2021 so it's

[0:56:24] Voice 2: been deferred

[0:56:26] Trustee Maude: a few times so it's

[0:56:28] Trustee Maude: just that when somebody gives me the beady eyes I have

[0:56:31] Voice 4: to say that I did

[0:56:31] Voice 4: explain everything to you guys we will swear we will say that not only did you

[0:56:36] Voice 4: explain it you were thorough detailed and almost completely persuasive

[0:56:41] Voice 5: he made it very confusing

[0:56:45] Voice 5: no and but seriously i think the corporate planning i will take that personally on board

[0:56:53] Voice 5: as you know okay how are we going to handle this because arguably it could be just mandated

[0:56:58] Voice 5: across every island it's just a fee that you have to pay and that would be simpler in some ways

[0:57:05] Voice 5: and could we do that the

[0:57:07] Voice 9: fees the fee table was developed based on a pretty comprehensive review

[0:57:16] Voice 9: of the amount of effort to put into each application and what cost recovery is appropriate

[0:57:24] Voice 9: in each case recognizing that even with the fee of five thousand dollars or seven thousand dollars

[0:57:33] Voice 9: for a complex rezoning proposal that's still only a portion of what's being recovered so

[0:57:42] Voice 9: i think the fees in most cases have gone up and i think that they are

[0:57:47] Voice 9: they've gone up to reflect the true effort that is required and so

[0:57:53] Voice 9: by in my view by keeping fees low in saturn you're subsidizing the applicant who's trying to do some

[0:58:03] Voice 9: some sort of development on their land base

[0:58:05] Voice 9: outside of the final structure with taxpayer money

[0:58:09] Voice 9: to pay for my time and all the other costs

[0:58:11] Voice 9: and fees of statutory notices and booking halls

[0:58:16] Voice 9: and all those kinds of things.

[0:58:17] Voice 9: So my view is that it's appropriate

[0:58:20] Voice 9: to adopt this new fee structure

[0:58:23] Voice 9: and that the fees in it are a more reasonable reflection

[0:58:27] Voice 9: of the cost of doing business

[0:58:30] Voice 9: when you're coming to the trust

[0:58:31] Voice 9: to do something that is not otherwise allowed

[0:58:36] Voice 9: with a permit or some kind of paperwork?

[0:58:39] Voice 5: Yeah, well, I am new, so I am struggling

[0:58:44] Voice 5: and I would have to, you know, find more information

[0:58:47] Voice 5: about how you strike that balance

[0:58:49] Voice 5: between the fact that we collectively are paid for

[0:58:52] Voice 5: by property tax as a community resource

[0:58:56] Voice 5: And then some people need, you know, an activity, which I'm not sure the degree to which it's appropriate for people to pay exactly hour by hour what it costs.

[0:59:12] Voice 5: That's how you strike that balance.

[0:59:14] Voice 9: What I would say

[0:59:15] Voice 9: is that they still pay way less than the hours put in.

[0:59:19] Voice 9: No,

[0:59:19] Voice 5: I understand that.

[0:59:20] Voice 5: But exactly how do you come up with the number?

[0:59:23] Voice 5: You know, for instance, what would another...

[0:59:27] Voice 9: So 10

[0:59:28] Voice 8: out of the

[0:59:28] Voice 9: 12 Local Trust Committees agree that the numbers that have been presented are reasonable.

[0:59:36] Voice 9: It's my effort to be convincing you.

[0:59:40] Voice 9: Well done.

[0:59:45] Trustee Maude: This will be reflected in the minutes.

[0:59:50] Trustee Maude: So the inappropriate motion would be one to defer or to leave it alone?

[0:59:55] Voice 5: well could we i i would like to understand fashion

[1:00:00] Voice 5: I'm sorry for not being that prepared, but maybe not to spring next year.

[1:00:05] Voice 5: How about to something like September?

[1:00:08] Voice 5: The Trust should be well on the way to deciding how to tackle corporate planning.

[1:00:13] Voice 5: The budget is running through a parallel process.

[1:00:18] Voice 5: So let's say we will come to a landing quicker than next spring.

[1:00:23] Voice 4: Okay.

[1:00:24] Voice 4: And that does still give time to, because the core issue is, of course, the strategic plan of the organization references something like 16% of its budget.

[1:00:38] Voice 4: And so the majority of the budget is automatically dialed in for planning services, which we're now asking for additional fees, whereby there is no discretion in the budget for how much planning services actually cost or don't cost because they're largely baked into full-time equivalents.

[1:00:57] Voice 4: And so there needs to be, I think, some structural adjustment

[1:01:01] Voice 4: within the organization to affect how maybe the planning recovery

[1:01:06] Voice 4: is 100% or planning activity recovery becomes 100% plus recovery.

[1:01:10] Voice 4: I'm not promoting that or not.

[1:01:12] Voice 4: I don't know.

[1:01:13] Voice 4: I'm just saying that this question is being now tackled at a deep level.

[1:01:17] Voice 4: I want to hear more about what comes from the consideration.

[1:01:21] Voice 4: consideration when

[1:01:22] Voice 5: is the there's a meeting at the end of july and then it's in october

[1:01:28] Voice 5: why don't we say october then okay

[1:01:31] Trustee Maude: we'll

[1:01:33] Voice 5: make a decision in october so

[1:01:36] Trustee Maude: the motion would be

[1:01:37] Trustee Maude: october 19th on

[1:01:40] Voice 5: october the 19th

[1:01:42] Trustee Maude: so somebody want to make the motion yeah

[1:01:47] Voice 5: um

[1:01:50] Voice 5: I move that the adoption of the model fee, the model fee by-law, is that it?

[1:02:01] Voice 5: Would that describe it?

[1:02:03] Voice 4: Or a new, I think they refer to it as a new fee by-law.

[1:02:07] Voice 5: Okay.

[1:02:08] Voice 5: That the adoption of the new fee by-law by Saturna Island LTC

[1:02:16] Voice 5: see um is deferred until the october 2022 ltc meeting 23.

[1:02:32] Voice 2: so you

[1:02:34] Trustee Maude: have that path sorry

[1:02:39] Voice 2: sorry i just have to unmute uh be deferred to october 19th 2023

[1:02:43] Voice 2: 23.

[1:02:44] Trustee Maude: yes okay yes thank you so secondary okay so we'll call the question i'm

[1:02:57] Voice 4: not thinking this was

[1:02:58] Voice 5: a good effort it

[1:02:59] Voice 4: was a good effort it was a good effort rather smith pardon your part no carried by

[1:03:04] Voice 4: the majority we're just recalcitrant and refuse to listen to anybody over anything okay so now

[1:03:11] Trustee Maude: we move to 16.4 with the property owner request we yell our boundary inclusion exclusion application

[1:03:25] Trustee Maude: So

[1:03:31] Voice 9: we have a staff memo in front of you there with a request from the property owner seeking

[1:03:37] Voice 9: to submit an application to the Agricultural Land Commission for a land exclusion.

[1:03:46] Voice 9: In this case proposing, or in all cases, exclusion applications require an equal swapping.

[1:03:52] Voice 9: And so the proponent is proposing to swap land on one of his parcels for land on another.

[1:04:01] Voice 9: Recent changes to provincial statutes require that these applications only be submitted by local government or First Nation or prescribed body.

[1:04:12] Voice 9: And so there's a memo here with information on the proposal.

[1:04:21] Voice 9: The applicant or the property owner is requesting that the Local Trust Committee consider proceeding

[1:04:29] Voice 9: with the application on their behalf.

[1:04:31] Voice 9: If you do decide to proceed in that way, under next steps, there are two resolutions that

[1:04:40] Voice 9: the Local Trust Committee could consider passing with respect to directing staff to submit

[1:04:47] Voice 9: an application on behalf of the applicant and with respect to cost recovery for all costs as well as

[1:04:53] Voice 9: the provision of technical support in completing the application perspective

[1:05:02] Voice 8: thank

[1:05:03] Voice 9: you justine

[1:05:05] Voice 5: uh well uh the report was pretty comprehensive i have to say and my understanding is that you

[1:05:16] Voice 5: you are exchanging two pieces of land.

[1:05:18] Voice 5: So the net area of the agricultural land reserve

[1:05:22] Voice 5: remains the same.

[1:05:24] Voice 5: And in fact, the land that is being swapped in

[1:05:28] Voice 5: is better quality from an agricultural perspective.

[1:05:32] Voice 5: So in fact, it's kind of a net gain in agricultural land

[1:05:37] Voice 5: or suitable land.

[1:05:39] Voice 5: Yeah, very thorough report.

[1:05:42] Voice 5: and I support it I was thinking you made a recommendation that you know the

[1:05:52] Voice 5: Alice Trust has to act on your behalf and submit this application I believe

[1:05:57] Voice 5: and the recommendation is that all the fees around that are covered by you the

[1:06:03] Voice 5: applicant and brings us back to that previous discussion can this happen in

[1:06:10] Voice 5: other instances I'm just curious that you can make that recommendation and if

[1:06:15] Voice 5: we support it then fees have to be covered so anyway we won't go backwards

[1:06:21] Voice 5: we keep

[1:06:21] Voice 8: going forwards well you

[1:06:24] Voice 5: recommend that the application fees are

[1:06:27] Voice 5: covered by the applicant in this case is that something that's usually cost

[1:06:35] Voice 9: cost recovery typical

[1:06:36] Voice 5: yeah yes but that could apply in other instances as well yeah

[1:06:40] Voice 9: of these

[1:06:42] Voice 9: kinds of applications you mean yeah uh it would have to well so the the islands trust could like

[1:06:52] Voice 9: a local government could have some purpose for transferring lands from one piece of municipal

[1:06:56] Voice 9: land to another and

[1:06:58] Voice 1: they could act as the

[1:06:59] Voice 9: applicant on their own behalf yeah but in any

[1:07:03] the

[1:07:03] Voice 9: other case where a private landowner is seeking a decision by the ALC to do an exclusion,

[1:07:09] Voice 9: which is what this is called, what swapping is called, they cannot, in the past they could

[1:07:16] Voice 9: apply directly to the ALC, they cannot anymore, so the application has to come from the local

[1:07:24] Voice 9: government.

[1:07:25] Voice 9: But we don't have a fee structure in place for these kinds of applications because we

[1:07:31] Voice 9: only have fees for our application processes or for referrals and subdivisions but the fees

[1:07:40] Voice 9: bylaw doesn't consider but so typically my work is either project driven so the local trust

[1:07:50] Voice 9: committee has either a minor project or a major project if it's a minor project that's

[1:07:54] Voice 9: your local planners doing that work a major project in this new model uh you need a business

[1:08:02] Voice 9: case and approval from i'm not sure what committee but you need approval from a finance committee

[1:08:11] Voice 9: probably um and the other avenue where staff is directed to do work typically is application

[1:08:20] Voice 9: where there's a fee been paid and that is in a sense helping to pay for that.

[1:08:26] Voice 9: So in this case, neither of those buckets exist and so I don't have the capacity to

[1:08:34] Voice 9: do all the work on behalf of the applicant for free and so we're seeking direction for

[1:08:39] Voice 9: them, one, to pay for, for example, you have costs around the statutory notifications for

[1:08:46] Voice 9: for holding the public hearing, the newspaper ads,

[1:08:49] Voice 9: the mailing of the notices.

[1:08:51] Voice 9: In this case, with the requirements in that link

[1:08:55] Voice 9: of the memo, it describes the different steps.

[1:08:58] Voice 9: You need to post a 60 centimeter by 120 centimeter sign,

[1:09:03] Voice 9: which is atypical to what we normally do.

[1:09:06] Voice 9: So the cost of producing that sign,

[1:09:08] Voice 9: the costs of creating that sign,

[1:09:11] Voice 9: my preference would be to have the applicants

[1:09:15] Voice 9: against professional doing all of that background work

[1:09:18] Voice 9: and us as staff having it as more of a review staff

[1:09:22] Voice 9: versus staff doing all of that work.

[1:09:26] Voice 5: Sure.

[1:09:27] Voice 5: If that makes sense.

[1:09:28] Voice 5: Thanks, Brad.

[1:09:29] Voice 5: Yeah, that's fine, yeah.

[1:09:31] Voice 5: Thank you.

[1:09:31] Trustee Maude: So that's the stream you're looking at going down

[1:09:38] Trustee Maude: and it's basically working with the applicant,

[1:09:41] Trustee Maude: having him or his consultants do most of that preparatory.

[1:09:45] Voice 9: Do the

[1:09:45] Voice 9: preparatory work.

[1:09:46] Voice 9: and

[1:09:46] Trustee Maude: so you it would sort of devolve down to you basically preparing like the application and

[1:09:54] Trustee Maude: submitting it correct so

[1:09:55] Trustee Maude: it would it's a it's not this monumental 50 000 bill type of thing it's a

[1:10:01] Trustee Maude: very very simple process if the applicant's basically doing all the

[1:10:06] Voice 9: legwork my time would be

[1:10:08] Voice 9: uh you know my my my built-in time the time that you wouldn't charge the applicant would be

[1:10:15] Voice 9: be in that logging into the application interface,

[1:10:19] Voice 9: submitting all the information.

[1:10:22] Voice 9: The expectation I think that that would be appropriate

[1:10:25] Voice 9: from the local trust committee and staff would be

[1:10:28] Voice 9: that the applicant provides the appropriate wording,

[1:10:31] Voice 9: provides the sourcing for that sign,

[1:10:33] Voice 9: provides the creation of that sign.

[1:10:36] Voice 9: Obviously staff take care of all the statutory notifications

[1:10:39] Voice 9: around public hearing, all those other things.

[1:10:42] Voice 9: And there may be other information asked that come from the ALC when they actually are reviewing that.

[1:10:50] Voice 9: Hence the second motion.

[1:10:52] Voice 9: Hence the second motion.

[1:10:52] Trustee Maude: Okay. So, Mr. Hall, do you have any questions or comments?

[1:10:56] Voice 9: No, I'm actually fine with saying some of the processes are minimal and that I am consulting the UR.

[1:11:04] Trustee Maude: Perfect. So you two can work together.

[1:11:06] Trustee Maude: Okay. So we have two motions before us on page 75.

[1:11:10] Trustee Maude: um yes is somebody who's prepared to move so

[1:11:15] Voice 5: the first one yeah okay i move that the

[1:11:19] Voice 5: china island local trust committee directs staff to submission alo exclusion application

[1:11:25] Voice 5: on behalf of the property owner of the subject properties located in novice bay road

[1:11:30] Voice 5: with PID numbers 004-521-889, the exclusion property, and 015-629-205, the inclusion property,

[1:11:47] Voice 5: and to collect the $750 application fee from the property owner prior to submission of the application.

[1:11:55] Trustee Maude: Is there a seconder?

[1:11:56] Trustee Maude: Seconder.

[1:11:57] Voice 5: Any discussion?

[1:11:58] Trustee Maude: All in favor?

[1:11:59] Trustee Maude: all in favor that carries and

[1:12:03] Voice 4: the second motion um that this turn island local trust committee

[1:12:07] Voice 4: requires that the property owner through its hired consultants provide all technical support required

[1:12:12] Voice 4: by staff in respect of the submission of an alr exclusion application for the subject properties

[1:12:17] Voice 4: located on the raceway road with the pi the numbers zero four five two one eight eight nine

[1:12:23] Voice 4: Inclusion Property and 015692205 the Inclusion Property and to enter into a

[1:12:30] Voice 4: cost recovery agreement with the Island's Trust for all costs associated with the

[1:12:34] Voice 4: application.

[1:12:35] Trustee Maude: Seconder? Any discussion? Call the question. That carries.

[1:12:41] Trustee Maude: Oh and I just ask kind of specific we keep getting promised through various

[1:12:48] Trustee Maude: LTCs that there's going to be some bylaw changes made with regards to not

[1:12:55] Trustee Maude: not advertising in those papers.

[1:12:57] Trustee Maude: And that can

[1:12:59] Trustee Maude: keep getting kicked down the road. Is that

[1:13:01] Trustee Maude: on your radar at all when that model

[1:13:03] Trustee Maude: is coming forward?

[1:13:05] Voice 9: It's one of those things that

[1:13:07] Voice 9: can get kicked down the road

[1:13:08] Voice 9: for many, many years. I think that

[1:13:11] Voice 9: it's still on the radar,

[1:13:13] Voice 9: but how quickly that

[1:13:14] Voice 9: is moving.

[1:13:15] Trustee Maude: Because, of course, that has

[1:13:16] Trustee Maude: significant financial impacts on applications

[1:13:19] Trustee Maude: such as this.

[1:13:21] Voice 5: So,

[1:13:23] Voice 5: as a UV, can we make a

[1:13:25] Voice 5: a standing resolution so that it applies to Saturna, whatever we want in that arena.

[1:13:31] Voice 9: There's statutory requirements around public hearings in the local government.

[1:13:35] Voice 5: So

[1:13:35] Voice 9: what you were reading, the three to ten days is correct?

[1:13:38] Voice 9: Yeah.

[1:13:39] Voice 1: And

[1:13:39] Voice 9: so the local government

[1:13:41] Voice 9: act requires that for all public hearings and the guidance in the

[1:13:46] Voice 9: ESC is that you need to hold a public hearing and not just some kind of public process,

[1:13:52] Voice 9: which is the wording sometimes in the liquor branch.

[1:13:54] Voice 9: It doesn't need to be a form,

[1:13:56] Voice 9: but the statutory notification requirements

[1:14:00] Voice 9: require two newspaper ads, consecutive ads to be posted.

[1:14:06] Voice 9: So we post them in the Salt Spring

[1:14:08] Voice 9: because that's the recognized closest newspaper

[1:14:14] Voice 9: in a sense.

[1:14:16] Voice 9: You could also post it in such a scribbler,

[1:14:19] Voice 9: which is something that we do get directed to do but that doesn't count as your statutory

[1:14:25] Voice 9: notification and so that's why i talk also about the timelines uh with requirements circling back

[1:14:32] Voice 9: to uh so you need to have your notice done not 10 days before and two ads consecutively before that

[1:14:42] Voice 9: so you need at least a two or three week window before your public hearing to do that statutory

[1:14:47] Voice 9: story modification plus you need some time for staff to prepare those

[1:14:52] Voice 9: modifications and deliver them and so that's why a

[1:14:57] Voice 9: two-month window for holding a public hearing this month

[1:15:02] Voice 9: is probably the pretty typical pathway with respect to mr hall's

[1:15:07] Voice 9: obligation uh there's a whole bunch

[1:15:10] Voice 9: of steps that

[1:15:11] Voice 9: would need to happen before we get to public hearing we would need to enter

[1:15:14] Voice 9: that cost recovery period with them we would need to

[1:15:16] Voice 9: We need to submit the application through the portal.

[1:15:20] Voice 9: We need to post the sign.

[1:15:22] Voice 9: All of these things are described in that link.

[1:15:28] Voice 9: You need to post

[1:15:29] Voice 9: a big sign.

[1:15:32] Voice 9: You need to do the notices of public hearing.

[1:15:35] Voice 9: It also says that prior to the public hearing,

[1:15:37] Voice 9: you

[1:15:37] Voice 1: need to provide

[1:15:38] Voice 9: a copy of the application

[1:15:39] Voice 9: to adjacent or affected local

[1:15:41] Voice 9: and first nation governments where applicable.

[1:15:43] Voice 9: And so you would

[1:15:45] Voice 9: presumably give them at least a 30-day or typically we give First Nations a 45-year referral period.

[1:15:54] Voice 9: And so I would think that you would probably want to do all of those things prior to holding a public hearing.

[1:16:01] Voice 5: So we can't really bundle them, we have to, yeah.

[1:16:05] Voice 4: Yeah, it doesn't sound like it, yeah.

[1:16:07] Voice 4: Yeah, yeah.

[1:16:08] Voice 10: I don't

[1:16:10] Voice 10: want to delay John Gaines.

[1:16:11] Voice 9: I'd like to talk to the LC

[1:16:13] Voice 9: about the timing and the referrals.

[1:16:16] Voice 7: Sure.

[1:16:16] Voice 7: It's ambiguous in your guideline as to whether the First Nation

[1:16:19] Voice 7: is actually accountable.

[1:16:21] Voice 7: Okay.

[1:16:23] Voice 5: It says

[1:16:24] Voice 5: right here it says to

[1:16:25] Voice 9: notice of application, provide a copy

[1:16:28] Voice 8: of

[1:16:28] Voice 9: the application to the adjacent or

[1:16:30] Voice 9: affected local or First Nation governments

[1:16:32] Voice 9: who are applicable.

[1:16:33] Voice 9: Yeah, and that's ambiguous to me.

[1:16:36] Voice 9: in what way well then it's covering both first nations and both the government threw it up there

[1:16:43] Voice 9: and the first first nations

[1:16:45] Voice 7: government um the referral to the first nations government is one

[1:16:50] Voice 7: way to read it um i recognize that basically the first nations have to be informed of everything

[1:17:01] Voice 7: I also spoke to the sign company today. They told

[1:17:06] Voice 6: me it would only take two days without the layout of the sign.

[1:17:09] Voice 6: It would be

[1:17:15] Trustee Maude: reasonable to consider, in July, the post-public airings that we're talking about could take place. Those are reasonable timelines.

[1:17:25] Voice 9: That seems like a more reasonable timeline.

[1:17:28] Voice 5: although the gains one could be earlier potentially let's start the back on those at the end

[1:17:34] Voice 5: not like we've

[1:17:35] Voice 5: bundled them together but actually they don't have to be yeah all

[1:17:38] Trustee Maude: right so we can

[1:17:39] Trustee Maude: move on uh to our new business uh 6.5 that's the trees in east point road um you distributed a very

[1:17:48] Trustee Maude: descriptive email the other day

[1:17:50] Trustee Maude: which i think really really highlights you know how the people

[1:17:55] Trustee Maude: of mainland or subterranean ireland have spent decades going above and beyond the preserve and

[1:18:02] Trustee Maude: protect mandate and outside parties have stalled and i think there's some concerns there so the

[1:18:11] Trustee Maude: floor is yours so

[1:18:15] Voice 5: um everybody hasn't seen uh the email but uh tom moore from the group 30 wrote

[1:18:23] Voice 5: the historical kind of background the context you know why that road was there and as a community

[1:18:32] Voice 5: they decided not to move the road inland to create waterfront lots so they chose to make

[1:18:40] Voice 5: that road really a common amenity and they took care of it and celebrated it and the fact that

[1:18:48] Voice 5: but it's one of the few places you can actually drive along by the shore.

[1:18:52] Voice 5: And, of course, you come round the corner and you see Mount Baker

[1:18:57] Voice 5: and, you know, you go under those beautiful Arbutus trees.

[1:19:00] Voice 5: They negotiated with Hydro to have those trees left

[1:19:05] Voice 5: because they were under the Hydro line.

[1:19:08] Voice 5: So they put a lot of thought and care into taking care of that road.

[1:19:13] Voice 5: And it was very moving to me because, of course,

[1:19:16] Voice 5: everybody shows up and goes my goodness these trees have been reduced to stumps and it's not

[1:19:22] Voice 5: nice but when i read the context it really brought home to me and i don't know that you know

[1:19:31] Voice 5: mochi or whoever were involved really know this background so um the letter will be in the minutes

[1:19:41] Voice 5: and you know we received it and um i then went back and read there are actually you know there's

[1:19:51] Voice 5: a letter of agreement with um transport and highways as it was between the adams trust and

[1:19:58] Voice 5: uh though the moti or whatever they were called at the time in the 90s there was an agreement

[1:20:06] Voice 5: first of all which was basically the you know the mechanics of subdivision and

[1:20:13] Voice 5: roads and what have you then there was an additional amendment to that which

[1:20:18] Voice 5: was about an agreement to maintain the rural character of the roads in the

[1:20:24] Voice 5: islands and it talks about you know islands that have gravel roads and would

[1:20:29] Voice 5: like to maintain those gravel roads and the fact that the roads will never have

[1:20:34] Voice 5: you know big shoulders on them so there's a whole piece of work to create

[1:20:41] Voice 5: that agreement and it culminated actually in the fact that there was an

[1:20:47] Voice 5: agreement that there would be a task force maintained who would meet twice a

[1:20:53] Voice 5: year to consider work programs and I believe that that isn't happening at the

[1:20:59] Voice 5: moment and it possibly did for a while do you know anything about that

[1:21:04] Voice 5: Brad okay so so you know that's something that we perhaps should

[1:21:11] Voice 5: consider and Adam Olsen forwarded the letter to to Sean Haley who is the

[1:21:23] Voice 5: motion project manager of this area but it was quite interesting because last

[1:21:28] Voice 5: Last year, when we had all of those road problems, we, the Islands Trust, really didn't recognise

[1:21:36] Voice 5: that we had a role to play and the Saturna Island residents set up an ad hoc committee

[1:21:45] Voice 5: to communicate with roads and to liaise about the repairs that have to be done.

[1:21:55] Voice 5: So it's kind of interesting to think that there should be, or could be, an Islands Trust

[1:22:03] Voice 5: sponsored task force to look at the work programme for the roads across the islands.

[1:22:10] Voice 5: So that's new information.

[1:22:12] Voice 5: But if we park all of that for the moment and go back to the situation at Russell Reef,

[1:22:19] Voice 5: and Tom proposed a couple of things which I think are quite reasonable.

[1:22:26] Voice 5: The first one was, of course, the Ministry of Transport saying that certain processes were not followed

[1:22:32] Voice 5: and it exacerbated the situation.

[1:22:37] Voice 5: Maybe, you know, some trees had to come down, but if the communication and the whole process had been handled better,

[1:22:45] Voice 5: people might have been sad but acknowledge that they couldn't afford to

[1:22:49] Voice 5: lose the road etc etc but anyway that that was one aspect but he asked that

[1:22:56] Voice 5: and there would be the landscape architect and or geotechnician would

[1:23:04] Voice 5: come and advise on how to improve the appearance as it is right now which is

[1:23:11] Voice 5: you know those stumps have been left and they almost make things worse so could they be removed

[1:23:17] Voice 5: so that you know the salal grow back but there is a bigger issue which is to think about

[1:23:24] Voice 5: and what has that achieved and you know what what are the civil engineering requirements of

[1:23:32] Voice 5: maintaining that road because over and above the fact that it's rather beautiful it is a link to

[1:23:38] Voice 5: east point so it you know has to be um maintained so um that's where we were coming from lee i think

[1:23:48] Voice 5: you put you on the agenda and you had some other ideas if you want to speak to those ideas yes

[1:23:54] Voice 4: there's i just your pleasure chair i just noted there was hands up from the floor so i'd leave

[1:24:00] Voice 4: leave it to you as to what i'm sorry if

[1:24:02] Voice 4: you want to just don't

[1:24:03] Trustee Maude: know so because it's with

[1:24:06] Trustee Maude: the consensus of the group for from the audience at this point let's get your your thoughts and

[1:24:11] Trustee Maude: then we can go

[1:24:12] Voice 4: to you sure well there was an extensive letter writing when this incident

[1:24:18] Voice 4: occurred um to sean haley and um and uh adam olsen was our mla was cc'd and all our regional

[1:24:30] Voice 4: director was very active as well and so it was clearly obvious to me that the ministry was

[1:24:35] Voice 4: completely taken by surprise as to what happened um and they talked about those administrative

[1:24:42] Voice 4: penalties been applied to the highways contractor and that this you know will ensure that the the um

[1:24:49] Voice 4: uh the violation of their policy or procedures doesn't happen again

[1:24:55] Voice 4: and you know that's all well and good but it doesn't actually solve the situation so and i

[1:25:01] Voice 4: think the situation is broader we realize that stretch of the road is very special to uh saturn

[1:25:09] Voice 4: islanders until effectively all british columbians like the essence of the trust mandate it is a rare

[1:25:15] Voice 4: coastal stretch of road and it has its own beauty and that beauty is comprised both of its near

[1:25:20] Voice 4: proximity to the shoreline and also the tree cover along both sides of the road and so what we don't

[1:25:28] Voice 4: look out for we obviously don't protect i mean it wasn't seen that way as it can be said in um

[1:25:36] Voice 4: you know situations mistakes were made of course and that's you know if we're not we just want to

[1:25:43] Voice 4: actually look for people who will pay the price with their jobs or otherwise which i don't think

[1:25:47] Voice 4: is really our interest here i think we actually have to now look to the future and and that would

[1:25:54] Voice 4: be to get i think that stretch of road designated as some kind of special management zone and find

[1:26:00] Voice 4: out from the perspective of climate change how is it vulnerable from a geotechnical perspective

[1:26:07] Voice 4: from an arborist perspective how can those trees be maintained as both clearly some of them are

[1:26:15] Voice 4: supporting the bank there's no question i mean you don't have to be a professional to see that

[1:26:18] Voice 4: they're not contrary to you know the original assessment that they all must go because they're

[1:26:24] Voice 4: They're going to, you know, that was the idea being that the several were classed as danger trees, meaning when they fall in the ocean, their root ball comes up through the roadbed and destroys the roadbed.

[1:26:33] Voice 4: That was the rationale. You can clearly see that the exact opposite is the case with a lot of those trees along there, that in fact they are supporting the integrity of the roadway as it traverses alongside the ocean.

[1:26:44] Voice 4: but you know rather than it be hearsay or you know amateurs like myself arguing back and forward

[1:26:50] Voice 4: get a geotechnical person in there and get an arborist and say we need this to be a zone of

[1:26:56] Voice 4: special management um how do we preserve this iconic section of road uh for all user needs

[1:27:04] Voice 4: obviously primarily it's transportation but secondly it's clearly a view corridor of significant

[1:27:09] Voice 4: touristic and value and make that a public process and get the ministry

[1:27:17] Voice 4: basically to say there's their you know special requirements need to be adhered

[1:27:23] Voice 4: to along that stretch we've informed Sean Haley the operations manager and

[1:27:28] Voice 4: the MLA that's what we'd like to do by resolution here is request that program

[1:27:33] Voice 4: and begin that process um and it's probably not going to be a short-term process i think it's

[1:27:42] Voice 4: probably fairly again i don't want to make a total assumption but i would say it's probably

[1:27:48] Voice 4: a working assumption that nothing now will happen along that stretch of road without

[1:27:52] Voice 4: senior involvement of ministry staff for the near certainly the near future given how much

[1:27:59] Voice 4: you know distress that's caused the local community um so i guess that's that's the

[1:28:06] Voice 4: you know well

[1:28:07] Trustee Maude: it sounds to me like the outcome of this is two two motions one locally from the

[1:28:14] Trustee Maude: social trust entity to to the ministry um requesting the local issue but also one of

[1:28:22] Trustee Maude: under the executive request and review

[1:28:26] Trustee Maude: of the protocol agreement and requesting the task force

[1:28:30] Trustee Maude: be established as per the agreement.

[1:28:34] Trustee Maude: Cause I think that those are the two frames,

[1:28:37] Trustee Maude: but it interests me because as you say,

[1:28:40] Trustee Maude: to me, this should be under a magnifying glass right now

[1:28:44] Trustee Maude: with management at highways,

[1:28:46] Trustee Maude: but I understand the request has been made

[1:28:48] Trustee Maude: to cut the stumps down to a more reasonable level

[1:28:51] Trustee Maude: and that's been refused.

[1:28:53] Trustee Maude: Oh,

[1:28:54] Voice 4: I don't know if the requesters want to see, but they say that they cut the stumps high in the highway mass in practice because that increases, that allows the root mass to still consolidate the roadbed.

[1:29:09] Voice 4: But, you know.

[1:29:11] Voice 5: Kind of unweighted top, but maintained.

[1:29:14] Voice 4: Yeah, but you can see that, you know, again, you don't have to be a professional to realize there was no criteria applied to which trees got cut down and which did not along that structure road.

[1:29:24] Voice 4: was completely amateur and of how capital tree service getting good functions have been involved

[1:29:29] Voice 4: with that it's pretty amazing and sean haley was following up with the president of capital tree

[1:29:35] Voice 4: services for you know they basically looked like got the taste of blood and just went wild with

[1:29:40] Voice 4: the allotment they had before before the ferry train because you clearly see some trees you

[1:29:45] Voice 4: could argue might be a danger to the road and they were left alone because they were harder

[1:29:49] Voice 4: to reach perhaps and other trees were just like in proximity to each other or

[1:29:54] Voice 4: or the bare buffer between road and sea was i mean as as as they admit

[1:30:00] Voice 4: we sent some pretty strongly worded letters about you know the complete gong show that was in

[1:30:04] Voice 4: evidence of with that work along along the road there and they and they admit it you know they

[1:30:09] Voice 4: don't deny it the ministry people um so i think it's unresolved what happens to those stumps and

[1:30:16] Voice 4: there's been requests like uh mr moore's letter was that a landscape architect we involved kind

[1:30:22] Voice 4: of like rehabilitate the vegetation there and the stumps we cut down but i don't think any decision

[1:30:27] Voice 4: decision has been made and I think it has to be part of this sort of comprehensive look at the

[1:30:32] Voice 4: at the roadway as a special management area so

[1:30:35] Voice 5: um I have two questions one by Brad would you can we

[1:30:42] Voice 5: um when we could we make this a special project of the Saturn LTC I know we can't physically go

[1:30:52] Voice 5: go and restore trees but to make it a project to figure out how to do this better and so that it

[1:31:01] Voice 5: doesn't turn into it's on your follow-up action list that we take responsibility for trying to

[1:31:08] Voice 5: figure out the pieces that need to come together to prevent it happening again and to mitigate it

[1:31:14] Voice 5: as best we can otherwise we'll end up with you know write a letter to this person and write a

[1:31:19] Voice 5: letter to that but actually we take accountability for moving this forward my second question is

[1:31:27] Voice 5: is there something within the islands just like an area of special interest or something

[1:31:35] Voice 5: significant that we you know some kind of classification that we could apply to that road

[1:31:41] Voice 5: to make the

[1:31:43] Voice 9: roadway itself well

[1:31:46] Voice 5: the cord

[1:31:47] Voice 9: it's

[1:31:49] Voice 5: an amenity like if it's

[1:31:50] Voice 5: in the right of way it's

[1:31:51] Voice 9: highway property yeah ultimately and so it's highway authority and responsibility

[1:31:57] Voice 9: uh you could you could apply some kind of zoning but that would be

[1:32:08] Voice 9: Yeah, I mean, I don't see an obvious mechanism that's used or owned by the trust to actually

[1:32:18] Voice 9: have some protection authority.

[1:32:25] Voice 9: I think a more clear definition of what the actual scope of the project is, but you do

[1:32:33] Voice 9: have room for one minor project as you don't have any projects going on so if

[1:32:40] Voice 5: you had a

[1:32:41] Voice 5: clear

[1:32:41] Voice 9: understanding of what that project scope might be staff could bring yeah a project so

[1:32:48] Voice 9: maybe

[1:32:48] Trustee Maude: a project charter

[1:32:49] Voice 9: back or if you want to think about that you could bring something back

[1:32:53] Voice 9: at the next meeting and we could have further discussion

[1:32:56] Trustee Maude: because i recall something similar

[1:32:59] Trustee Maude: where it happened on gabriel but but where it happened on gabriel it was within a specially

[1:33:05] Trustee Maude: designated zone so that

[1:33:07] Trustee Maude: might be that the idea is to maybe put a court a zoning on a corridor

[1:33:11] Trustee Maude: that that dovetails with the protocol agreement so that everybody's on board that this is a

[1:33:17] Trustee Maude: special place right yeah but um i think i think trustees need to do a little bit of

[1:33:23] Trustee Maude: research and discussion yeah and sort of give sort of an idea of a road forward

[1:33:29] Trustee Maude: yeah it

[1:33:30] Trustee Maude: sounds like it could be a minor project I

[1:33:32] Voice 5: think it's like it's a

[1:33:34] Voice 5: coordination effort like if we don't put some effort into coordinating the

[1:33:39] Voice 5: communication then it wouldn't fall back on staff like it would be a million

[1:33:44] Voice 5: follow-up action items and so what do you think Lee yes

[1:33:51] Voice 4: I think two things I

[1:33:52] Voice 4: well i think david made you write to about to executive i think one is we need to request that

[1:33:57] Voice 4: this study is undertaken um of moti that's both the geotechnical the herbal real yes you would

[1:34:06] Voice 4: say and then the remedial uh and have them integrated and let them know that we're seeking

[1:34:13] Voice 4: to develop some kind of special status for that iconic view corridor you know transportation

[1:34:19] Voice 4: rehabilitation corridor, which we could then work on and maybe dovetail with a minor project.

[1:34:25] Voice 4: But I think we've got to get the letter.

[1:34:27] Voice 4: But this is Adam Olson's perspective.

[1:34:29] Voice 4: We need to basically let the ministry know that this is an ongoing concern and that just

[1:34:38] Voice 4: simply, oh, we're sorry, this won't happen again, is not really going to be acceptable

[1:34:42] Voice 4: because this is going to be in their lives for multiple years now as we work on this

[1:34:47] Voice 4: or more towards this agreement and so therefore it's you know important to take time to look at

[1:34:53] Voice 4: the foundations of doing a good job um but yeah and then as far as kind of like corralling the

[1:35:00] Voice 4: rest of the the the points you made in terms of us looking at the local trust committee about what we

[1:35:07] Voice 4: can do specifically there and it may be that we determine the best approaches to be in partnership

[1:35:12] Voice 4: of the ministry but um i don't get the impression that the ministry are actively opposed as i say

[1:35:19] Voice 4: i think my first official or initial impression was they were completely taken by surprise about

[1:35:26] Voice 4: what happened along the last stretch of road so i don't think they'd be opposed to some kind of uh

[1:35:32] Voice 4: um sort of designation slash co-management or you know i'm just

[1:35:38] Voice 5: wondering if the ministry

[1:35:39] Voice 5: Transport have a road class where they recognize something that goes beyond

[1:35:48] Voice 5: mechanical transportation of people you know they recognize it as a kind of a

[1:35:55] Voice 5: tourist community whatever you want to call it.

[1:35:57] Trustee Maude: They certainly have heritage

[1:35:58] Trustee Maude: corridors, they have heritage bridges and such so there's some discussion.

[1:36:04] Trustee Maude: So what I'm

[1:36:05] Trustee Maude: suggesting it's maybe between the trustees yeah to get into the discussion for the ministry saying

[1:36:11] Trustee Maude: well from your perspective what are the options what can you do and what can we do um i i think

[1:36:20] Trustee Maude: rezoning a corridor is a symbolic gesture but i think it's it's one that i think might have a lot

[1:36:27] Trustee Maude: of weight to it um but i just in context of things if before we do some motions do you want to hear

[1:36:34] Trustee Maude: from the audience

[1:36:35] Trustee Maude: so sir uh

[1:36:38] Voice 7: john hutchinson um the road on east point it there was a lot of

[1:36:45] Voice 7: mobile letters sent by community residents and i read response modi authorized removal 12 home

[1:36:55] Voice 7: retreats after geotechnical people recommended they're destroyed because it was going to rip

[1:37:03] Voice 7: growth 50 right now that's on income

[1:37:08] Voice 10: and

[1:37:09] Voice 7: very good it's it's not sitting easy with money

[1:37:15] Voice 7: and there's issues between mcon and so that's one thing the other thing is erosion down that

[1:37:24] Voice 7: whole day is continuing and will get worse as climate change is happening times are getting

[1:37:31] Voice 7: higher and it's already in the road so when you look to the future you're probably looking at

[1:37:39] Voice 7: cement breakwater that's bottom line erosion is not going to quit because you've got a special

[1:37:46] Voice 7: corridor so i caution care in where you move forward and the abilities of the trust i mean

[1:37:57] Voice 7: trust to pay for when you ask in a area as you become more involved. So, you know, I don't think it's a simple yes or no.

[1:38:10] Trustee Maude: It's not. I wouldn't suggest it's

[1:38:11] Voice 7: going to be

[1:38:11] Trustee Maude: simple. But I also know that if we do a rezoning process, doesn't it do it to its own there?

[1:38:18] Trustee Maude: It would be a full public process. And so those are the type of points that I think need to be sort of hacked out to say,

[1:38:26] Trustee Maude: saying, look, this is not necessarily

[1:38:28] Trustee Maude: a preservation exercise of everything.

[1:38:34] Trustee Maude: It's that there might be some remediation,

[1:38:37] Trustee Maude: there might be need for some sort of seawall,

[1:38:40] Trustee Maude: blah, blah, blah, because what you're trying

[1:38:42] Trustee Maude: to preserve is the corridor.

[1:38:45] Trustee Maude: And so, yeah, I think a lot of discussion.

[1:38:47] Trustee Maude: Mr. Gaines, you had.

[1:38:49] Voice 7: Mr. Compton, obviously the seawall becomes necessary

[1:38:54] Voice 7: over time there will be no trees along that section period because the trees are not compatible

[1:39:02] Voice 7: with each other. Having said that, I've been involved with geotechnical engineering for

[1:39:10] Voice 7: a long time as it relates to house building on steep slopes and icky areas and it's only

[1:39:18] Voice 7: recently that they have demanded that trees that are cut, I think they call for house

[1:39:24] Voice 7: building purposes the five they want a five foot stump most of those stems are not five feet that

[1:39:29] Voice 7: were left along the waterfront but whether there's good science involved in those requirements i'm

[1:39:38] Voice 7: not entirely sure um so i think the quickest way to make it look better and less a reminder every

[1:39:47] Voice 7: time you drive down that road is that the stumps could be shortened up and some salal planted or

[1:39:52] Voice 7: something can cover them up something quick growing that would be the quickest way of

[1:39:58] Voice 7: making it less of an impact for people who are really ticked off about it uh the sad part is

[1:40:05] Voice 7: that the 12 trees were probably potentially necessary the number that they just were

[1:40:10] Voice 7: selling because many of them are so small they fell over they wouldn't have done any

[1:40:14] Voice 7: significant damage so um it's iffy i'm not entirely sure i'm in favor of zoning this on

[1:40:25] Voice 7: patches of the road um those things tend to be and i'm saying this from my developer

[1:40:33] Voice 7: voice can be encouraging and forward-going and affect a lot of issues potentially downstream

[1:40:41] Voice 7: assume that they would never intend to do it so yeah that's going to be so good thank you thank you

[1:40:50] Voice 10: yeah

[1:40:50] Voice 1: maureen wilton uh such a resident and property owner um i believe that whether it's

[1:40:57] Voice 1: through uh through i believe there needs to be some kind of mechanism to at least at the very

[1:41:04] Voice 1: least allow community consultation about what happens on that stretch of road and other special

[1:41:12] Voice 1: places on Saturna and yeah cutting down the stumps is you know that would be one

[1:41:18] Voice 1: thing that would help but there are other things that the Ministry of

[1:41:22] Voice 1: Transportation can do they do have a 10-foot right-of-way that could move the

[1:41:28] Voice 1: road somewhat that is deemed the right thing but we need some experts to look at it

[1:41:34] Voice 1: and to provide the proper recommendations for what can actually.

[1:41:42] Voice 1: And so whether it's a special protection, I would definitely support that.

[1:41:47] Voice 1: But if not, at the least, at the very least, it's constant.

[1:41:55] Trustee Maude: It sounds like you need to arm some of your vandals with some chainsaws.

[1:41:59] Trustee Maude: Director Rett.

[1:42:00] Voice 6: Okay, so, you know, we have asked the Ministry of Transport

[1:42:04] Voice 6: to cut the stumps lower and put salal on them and we also asked them for a geotechnical review

[1:42:15] Voice 6: of what they'd come back with as they've said the stumps will be left as is unless our geotechnical

[1:42:23] Voice 6: person advises otherwise we expect ground cover brush will naturally fill the area in the season

[1:42:28] Voice 6: he also says that um the own page is the guy directly responsible who's on the ground here guy

[1:42:40] Voice 6: he's working on a timeline for when our geotechnical engineer can revisit the site

[1:42:46] Voice 6: so in summary you're saying the site will the site will have new growth of russian move come

[1:42:53] Voice 6: grown seasons and that will help with the current office our geotechnical engineer will be revisiting

[1:42:58] Voice 6: the site to assess his recommended works and to evaluate his original concern at which point

[1:43:05] Voice 6: owen will communicate back to this group that's trustees me adam wilson as to what's going on so

[1:43:13] Voice 6: i think the important thing is that we make we get full optics on that geotechnical we are not

[1:43:20] Voice 6: geotechnical experts we're not road experts but you know they certainly now are aware

[1:43:27] Voice 6: aware of the importance of this corridor and I think we do to amp that up a little bit but I

[1:43:33] Voice 6: think Mr Hudson's got a point there's going to be continued likely to be continued severe corrosion

[1:43:39] Voice 6: on that road and uh yeah mitigation plan is going to have to happen whether it's removing moving the

[1:43:46] Voice 6: road or putting in some type of barrier and

[1:43:51] Voice 4: you have talked extensively about the funding that

[1:43:54] Voice 4: is available that the crd actually can apply for uh in partnership with mostly for this type of

[1:44:00] Voice 4: climate change um remediation which you know could be part of a longer term plan i

[1:44:05] Voice 5: i did look into

[1:44:07] Voice 5: um you know funding mechanisms in a general sense and i noticed that the islands trust

[1:44:14] Voice 5: is sort of by obscurity excluded from a lot of funding because they don't do

[1:44:23] Voice 5: that infrastructure type thing so I phoned somebody and he said oh yeah you

[1:44:28] Voice 5: have to apply for that kind of funding you know the climate change mitigation

[1:44:32] Voice 5: efforts all of that which a lot of which is about infrastructure but you have to

[1:44:38] Voice 5: do it through your regional district or your municipality because the mechanism

[1:44:42] Voice 5: as the funding mechanism flows that way so certainly we could you know if we have this

[1:44:48] Voice 5: as a mini project and just to kind of coordinate communications and justifications maybe we could

[1:44:56] Voice 5: explore that as well and i take your point about the geotech so i'm thinking we need to do

[1:45:02] Voice 5: three things one is write a letter to mr sean haley and say where is the geotech guy we want

[1:45:13] Voice 5: it scheduled asap and you know that's a request through the well pretty much everybody the crd

[1:45:20] Voice 5: director the local trust committee and the mla and you know he said i mean i would have thought

[1:45:27] Voice 5: they would have had one out here at Hockfoot given the sensitivity of the issue. The second one is

[1:45:34] Voice 5: that we investigate creating this mini project to look at what coordination communication principles

[1:45:44] Voice 5: we should use going forward and I have a third one but I can't remember what it is.

[1:45:49] Trustee Maude: I suggested

[1:45:51] Trustee Maude: They make a motion to EC to sort of review the protocol agreement

[1:45:57] Trustee Maude: and establish that task force.

[1:45:59] Voice 5: Yeah.

[1:46:00] Voice 5: Yeah.

[1:46:00] Trustee Maude: Okay.

[1:46:02] Voice 5: There's three

[1:46:03] Voice 5: actions then, what do you think, Dave?

[1:46:05] Voice 4: Yeah, and I would have a prepared motion if you're for this,

[1:46:13] Voice 4: so that one of the three.

[1:46:15] Voice 4: So I move that, and I have it written,

[1:46:17] Voice 4: so I can send it out to you.

[1:46:21] Voice 4: I don't have Pat's email address, but I've got Brad,

[1:46:25] Voice 4: so maybe Brad can forward it on to Pat.

[1:46:27] Voice 1: It's not a long one.

[1:46:28] Voice 4: So I'd move that the Saterna Local Trust Committee

[1:46:31] Voice 4: request a meeting with senior multi-staff

[1:46:34] Voice 4: to establish a special heritage type corridor

[1:46:36] Voice 4: for the ongoing management of the East Point Road shoreline

[1:46:41] Voice 4: road to address near-term remediation

[1:46:44] Voice 4: and long-term viability of this iconic view corridor.

[1:46:48] Trustee Maude: okay and so pat that that motion will be coming to you by email

[1:46:53] Voice 5: yes

[1:46:53] Trustee Maude: thank you

[1:46:56] Voice 2: i'm

[1:46:58] Voice 5: thinking about to establish should we just meet with them to talk about

[1:47:05] Voice 5: what could happen rather than like we're making an assumption that there is something called the

[1:47:11] Voice 5: heritage corridor plus plus plus but we don't really know like that might not be the best

[1:47:16] Voice 5: thing to do so should we maybe make the motion that we meet with them to talk through what the

[1:47:22] Voice 5: options are and to get the geotech out what do you think um i'm sorry i don't mean to undermine you

[1:47:29] Voice 4: yeah no i think i think well first of all we've got to say to sean haley this isn't going away

[1:47:35] Voice 4: and this will take your time so therefore pay attention to this because what the bureaucrat

[1:47:41] Voice 4: That varies, you know, values the most there is like obviously multiple pulls on their time and like this one will pull more time unless there's some kind of resolution.

[1:47:51] Voice 4: So I think that's what the motion does.

[1:47:53] Voice 1: And then secondly,

[1:47:54] Voice 4: we are asking for the geotechnical, we're asking to be, I guess, closely involved with that geotechnical work, not directly in the course, but just like being well aware.

[1:48:02] Voice 4: and we could do subsequent motions saying um you know please advise us on the status of the um

[1:48:11] Voice 4: of the geotechnical report but i think this we're not committing them or ourselves either way too

[1:48:18] Voice 4: so i'd say to turn out you see request a meeting with senior multi-staff to um

[1:48:23] Voice 4: i think we could have my mandate to say to discuss discuss options

[1:48:28] Voice 10: yeah

[1:48:29] Voice 4: to discuss

[1:48:30] Voice 4: discuss possibilities around establishment of a special heritage type corridor for the ongoing

[1:48:35] Voice 4: management of the East Point Road shoreline roadway to address near-term remediation and

[1:48:43] Voice 4: long-term viability of this iconic view corridor that's

[1:48:47] Voice 5: fine that covers it's pretty

[1:48:49] Voice 4: broad yeah

[1:48:50] Voice 4: yeah okay and then to so what do we say to to

[1:48:57] Voice 3: consider of

[1:49:11] Voice 4: a special heritage okay i send that

[1:49:15] Voice 4: off

[1:49:15] Trustee Maude: yeah set it off okay so pat will have it so any further discussion on that we'll take some

[1:49:24] Trustee Maude: input from mr games

[1:49:25] Voice 7: um just a thought um i don't have a problem with the special zone there but

[1:49:31] Voice 7: But that whole shoreline, as it affects the Group of 30's property, has two areas of quite different nature, where the road is well back removed from the fundage.

[1:49:45] Voice 7: The close areas are also separated by one of the setback areas where the trees are.

[1:49:53] Voice 7: are so a blanket coverage along that it worked to happen certainly should include some of the

[1:50:00] Voice 7: from property owners sure yeah i

[1:50:06] Voice 4: think i think that's right and i think i think they would value

[1:50:09] Voice 4: that because we've heard from the group authority that they were very pleased the road was not

[1:50:13] Voice 4: realigned when paged originally that indeed it sort of meanders through their what three mile

[1:50:19] Voice 4: long waterfront point there, I think, which it is.

[1:50:22] Voice 4: So, yeah, it's a good point.

[1:50:24] Voice 4: So, would you second that?

[1:50:26] Voice 5: Yeah.

[1:50:27] Voice 5: Yes, I second that.

[1:50:29] Trustee Maude: So, call the question.

[1:50:31] Trustee Maude: Okay.

[1:50:32] Trustee Maude: That carries.

[1:50:34] Voice 5: So, the goal is to open a dialogue and cover off, you know,

[1:50:40] Voice 5: get the geotech out, what's the future,

[1:50:44] Voice 5: how do we open ongoing discussions,

[1:50:47] Voice 5: And then, do we need a motion to go to the Executive Committee that they revisit that

[1:50:54] Voice 5: agreement with the goal of re-establishing that task force?

[1:50:58] Voice 4: Well, he says, so Sean Haley says no, he doesn't feel the, he says the agreement

[1:51:03] Voice 4: he feels does everything it's supposed to do, it just wasn't followed.

[1:51:08] Voice 4: And so...

[1:51:09] Voice 5: But the agreement

[1:51:10] Trustee Maude: with the Ireland Trust?

[1:51:11] Trustee Maude: The

[1:51:11] Voice 5: one with the Ireland's Trust.

[1:51:12] Trustee Maude: Yeah.

[1:51:13] Trustee Maude: So the request to the EC would be that they establish that.

[1:51:18] Voice 5: Yeah, revitalize that agreement and reestablish a task force.

[1:51:23] Trustee Maude: So we need a motion to that effect.

[1:51:26] Voice 5: Okay.

[1:51:27] Voice 5: So

[1:51:28] Trustee Maude: Pat, you have to listen this time because it's not coming by email.

[1:51:32] Voice 5: I move that the Saterna Island Local Trust Committee request the Executive Committee

[1:51:39] Voice 5: committee to revitalize the agreement with the Ministry of Transport and Highways for

[1:51:47] Voice 5: its infrastructure, I think, yeah, MOTI, and to re-establish the task force described in

[1:51:57] Voice 5: that agreement.

[1:51:58] Voice 5: Okay.

[1:51:59] Trustee Maude: Have you got that, Pat?

[1:52:07] Voice 2: sorry i've got request the executive committee to revitalize the agreement and i think you

[1:52:14] Voice 2: should maybe put a date on whatever this agreement was okay yeah we'll

[1:52:24] Trustee Maude: find that date

[1:52:24] Voice 5: it was 1997 i think but i can find it for you thank you so i'll find the reference so

[1:52:33] Voice 5: So take that agreement, that the Executive Committee revitalizes that agreement

[1:52:38] Voice 5: and reestablishes the task force described in that agreement.

[1:52:44] Voice 2: The task force described in that agreement.

[1:52:54] Voice 2: Okay, can I, I'll just read that back to you.

[1:52:56] Voice 2: Request the, and it would actually be,

[1:53:00] Voice 2: request the islands trust executive committee to revitalize the 1997 agreement with ministry

[1:53:06] Voice 2: of transportation infrastructure and re-establish the task force described in that agreement

[1:53:14] Trustee Maude: yeah yeah

[1:53:15] Trustee Maude: that's fine is there a

[1:53:17] Trustee Maude: second okay any discussion call a question all in favor

[1:53:22] Trustee Maude: that carries is there anything else in the i think that covers that issue fairly okay

[1:53:31] Voice 4: currently for the time you think or is there anything you missed yeah

[1:53:35] Voice 5: uh no i'm just looking

[1:53:36] Voice 5: for the same place with this question so

[1:53:44] Trustee Maude: the the next one uh coming up is the free store issue

[1:53:51] Trustee Maude: which um thank goodness we have our brief our regional director here who can

[1:54:01] Trustee Maude: help in the discussion but um who wants to start off with that

[1:54:06] Voice 9: so just to clarify

[1:54:08] Voice 9: there's nothing directed to staff i don't think so um

[1:54:15] Voice 5: i can speak to it then yeah so basically

[1:54:19] Voice 5: uh the free store at recycling was damaged by fire and repairs were started and the crd

[1:54:31] Voice 5: building inspector issued a stock work order because there was no permit for the repairs

[1:54:35] Voice 5: and he had a concern about one aspect of it, the footings underneath the store.

[1:54:41] Voice 5: So fast forward, there's a situation where a building permit has been applied for,

[1:54:51] Voice 5: communications have been established with the COD and they are in support of what's being done,

[1:54:59] Voice 5: but there is a requirement that the islands trust um reviews the building permit application

[1:55:09] Voice 5: so um paul brought it to our attention that the application for the building permit went in

[1:55:15] Voice 5: yesterday and so i forwarded it to brad because obviously we would like the pre-store to be open

[1:55:23] Voice 5: soon there's a pent-up demand and pressure from the community.

[1:55:29] Voice 5: They probably don't care about...

[1:55:30] Voice 5: Well, they care about the trees on Russell Reekland,

[1:55:33] Voice 5: the free store, everything else is background noise.

[1:55:37] Voice 5: But so we have to fill in a form,

[1:55:42] Voice 5: and there is a minor background issue,

[1:55:48] Voice 5: which is that the owner of the land is,

[1:55:53] Voice 5: the ministry of transport which is a bit tricky diplomatically but um they have leased that land

[1:56:04] Voice 5: to the crd on and on behalf of the saturn community club because the crd holds the contract

[1:56:14] Voice 5: contract for recycling so in some magical way all these people worked together Paul was very

[1:56:22] Voice 5: instrumental the main roads were very instrumental Moti and several people at COD were incredibly

[1:56:29] Voice 5: helpful given that it was something that didn't benefit a lot of people but benefited us they put

[1:56:35] Voice 5: a lot of work into it so we're at the last hurdle the lease agreement has gone off to the minister

[1:56:42] Voice 5: year to be signed and we are looking to get this building permit approved so we've highlighted it

[1:56:50] Voice 5: to brad and if we get that um form completed um hopefully it should happen fairly quickly

[1:57:03] Voice 5: i'm looking at brad to not well

[1:57:07] Trustee Maude: i do know in discussions on previous issues with staff

[1:57:11] Trustee Maude: staff. The siting and use review that we do, it takes up to eight days. So it is a reasonable

[1:57:18] Trustee Maude: turnaround.

[1:57:19] Voice 8: Sure. So we'll get that form for the day.

[1:57:22] Voice 8: If the setbacks and

[1:57:24] Voice 9: all the other provisions are in compliance tonight, it's really fast.

[1:57:30] Voice 5: Yeah. Given that we're on a road right of way and we don't own the land, but the

[1:57:34] Voice 5: CRD are happy to hold it, I think it's all doable. There might be a little bit of communication

[1:57:39] Voice 5: around that title deed stuff, but we can fill in that.

[1:57:42] Voice 9: Honestly, that's more of a significant item when it's a private lot and you want to make sure

[1:57:49] Voice 9: they aren't,

[1:57:50] Voice 9: essentially, it's worth it. You don't want to put a bunch of liens and titles against that lot.

[1:57:56] Voice 9: It's

[1:57:56] Voice 5: a repair to the building rather than any change.

[1:58:01] Voice 5: sure so

[1:58:02] Voice 5: if you can submit

[1:58:03] Voice 9: that form and the email on the top of the Victoria

[1:58:07] Voice 9: office it's the information that yeah you can

[1:58:13] Voice 9: see see me and we can fast track

[1:58:15] Voice 9: first to perfect

[1:58:16] Voice 5: that's great trustee Brett or not

[1:58:20] Trustee Maude: trustee director I'm sorry

[1:58:22] Trustee Maude: I did not mean to insult you sir that's okay vice-chair

[1:58:25] Voice 6: there's a question so

[1:58:29] Voice 6: So this is this, the whole recycle center was basically not on, not on land.

[1:58:39] Voice 6: It's ministry of transport had to, had to basically acquire it.

[1:58:44] Voice 6: Right.

[1:58:44] Voice 6: And so set back to what is one of the concerns that I have.

[1:58:50] Voice 9: If there's, if there's, if it's not, if it's in the right of way, like, so typically someone

[1:58:55] Voice 9: someone, like every time someone is seeking a building permit,

[1:58:59] Voice 9: they need to submit that building permit release.

[1:59:02] Voice 9: If there are special circumstances, like here's the form,

[1:59:06] Voice 9: but you need to know that this is not even a parcel,

[1:59:11] Voice 10: we can look at it in that lens and say,

[1:59:14] Voice 9: okay, good, thumbs up, go ahead, see what we need.

[1:59:17] Voice 9: We just need to have that form in our file

[1:59:19] Voice 9: because that's the best.

[1:59:20] Voice 9: And some

[1:59:21] Voice 5: context, yeah, yeah.

[1:59:37] Voice 6: I think

[1:59:38] Voice 5: the

[1:59:42] Trustee Maude: message to staff is that there's political will on all sides to

[1:59:46] Trustee Maude: make happen and if there's

[1:59:48] Trustee Maude: any barriers let

[1:59:49] Voice 9: us know and when you submit the form

[1:59:51] Voice 9: if you can clarify those like extenuating circumstances so it's really clear to the

[1:59:56] Voice 9: reviewer that this is a bit of a unique circumstance.

[2:00:00] uh we can start we can mention coverage in there as well because i

[2:00:04] Voice 5: shut the police store

[2:00:05] Voice 5: and everybody said open the free store oh no we can't yeah so it would be more

[2:00:11] Voice 9: more specific

[2:00:12] Voice 9: around like this isn't a right away so it's not actually a lot yeah we

[2:00:17] Voice 9: don't know really what

[2:00:18] Voice 9: you're intended to do with this we'll figure it out

[2:00:21] Voice 11: so we've

[2:00:22] Trustee Maude: had the discussion yeah everybody's

[2:00:25] Trustee Maude: clear everybody understands you want to make this happen yeah and

[2:00:29] Trustee Maude: so no motions

[2:00:31] Trustee Maude: are required yeah we will

[2:00:32] Voice 5: make this happen

[2:00:40] Voice 5: yeah all

[2:00:42] Trustee Maude: right so next up we have

[2:00:44] Trustee Maude: the funding for the indigenous program and you know you have a discussion I did

[2:00:50] Trustee Maude: get email from Terry she said if we made a motion just easy requesting the

[2:00:55] Trustee Maude: funding that would help piece this gets also because so where it is right now because i've

[2:01:03] Trustee Maude: been going back and forth um with julie and claire and all that they said we're trying to find a box

[2:01:08] Trustee Maude: to put it in and we believe we found the box but the the box is under the control vc so it's just

[2:01:16] Trustee Maude: at this point it's like it's what it's required from claire's standpoint is requested to ec

[2:01:24] Trustee Maude: to fund the program as outlined and hopefully we can make this all work sure

[2:01:31] Voice 4: yeah just i think it's

[2:01:33] Voice 4: a my error and being a bit maybe too informal about the whole thing in um instead of approaching

[2:01:41] Voice 4: the reimbursement that took place over a project that happened right before

[2:01:46] Voice 4: the election and then there was no opportunity to get it um approved um prior to the event which had

[2:01:54] Voice 4: affects our deadline and so um i think it's been explained probably by the last email i wrote and

[2:02:01] Voice 4: then this current one shows in fact which i don't think i've pointed out before that it in fact was

[2:02:07] Voice 4: sponsored an event sponsored by the province of british columbia the county council for the arts

[2:02:12] Voice 4: the british columbia arts council and the southern albanians community libraries which is uh i believe

[2:02:19] Voice 4: the that's crd function yeah and so you know it's it's we'd be in good company um yeah and so uh

[2:02:27] Voice 4: and the the invoice has submitted originally is to the proponent it's not to call out they can be

[2:02:32] Voice 4: paid um and so um yeah so if that's the right group by all means so um what would that wording

[2:02:42] Voice 4: be then do you think

[2:02:43] Trustee Maude: well you whatever the project is it's just it would it would be that

[2:02:49] Trustee Maude: this eternal local trust committee request that he see consider um funding whatever the event was

[2:02:58] Trustee Maude: um and he might say as for the attached emails or something or

[2:03:03] Voice 4: or something okay so we could

[2:03:06] Voice 4: reiterate the past motion and then say um how

[2:03:12] Voice 8: your information has

[2:03:13] Voice 5: shown that it's appropriate

[2:03:15] Voice 5: we have to send it to the executive commission yes

[2:03:19] Trustee Maude: because basically speaking is that what we tried

[2:03:22] Trustee Maude: to do at the last meeting was was contained within the ltc box right and that that didn't work um

[2:03:30] Trustee Maude: julie did get a very long explanation as to what ltc's can and cannot do and and this is a non-ltc

[2:03:38] Trustee Maude: thing but executive has some um a funding line item um with regard to reconciliation and first

[2:03:47] Voice 8: nations yeah

[2:03:48] Trustee Maude: and and there's money left in last year's budget which hasn't been closed out yet

[2:03:53] Trustee Maude: so there actually is an ability to do it sort of within the form and but the reality is and

[2:04:01] Trustee Maude: you explained it well but what everybody yelled at me about was it's easier easier easier to do

[2:04:08] Trustee Maude: this ahead of time and request because the approvals are easy but after the fact it's

[2:04:14] Trustee Maude: really really hard because it's people things need to be approved not paid

[2:04:19] Voice 5: we have to uh use

[2:04:21] Voice 5: the word extenuating circumstances again yeah it's a chance okay

[2:04:26] Voice 4: pat there's a

[2:04:29] Voice 4: motion coming your way

[2:04:30] Voice 4: all right so i guess we'll just say uh um and i could send this again but

[2:04:40] Voice 4: um so that saturn island local trust committee request executive committee

[2:04:53] Voice 4: uh pay the costs for wetlands book launch event in support of uh local community to first nations

[2:05:04] Voice 4: reconciliation as outlined in previous correspondence yeah that sounds good

[2:05:11] Voice 4: do you have that pat i

[2:05:15] Voice 2: got to the cause for the wetlands uh

[2:05:19] Voice 4: book launch event in support of

[2:05:22] Voice 4: local community to first nations reconciliation as outlined in previous correspondence

[2:05:32] Voice 4: First

[2:05:33] Voice 2: Nations Reconciliation okay so request the Islands Trust Executive Committee to pay

[2:05:45] Voice 2: the cost for the wetlands book launch event

[2:05:50] Voice 4: yeah in support of local in

[2:05:53] Voice 2: support of local

[2:05:54] Voice 2: community to First Nations Reconciliation yeah there was a

[2:06:00] Voice 2: little bit after that and

[2:06:02] Voice 4: And as outlined in the correspondence.

[2:06:07] Voice 2: As outlined in previous correspondence.

[2:06:13] Voice 2: Perfect.

[2:06:14] Trustee Maude: Great.

[2:06:15] Trustee Maude: All right.

[2:06:16] Trustee Maude: I have a seconder for that motion.

[2:06:19] Trustee Maude: Any discussion, call the question, all in favor?

[2:06:21] Trustee Maude: That carries.

[2:06:23] Trustee Maude: Thank you.

[2:06:24] Voice 4: All right.

[2:06:25] Voice 4: We're good.

[2:06:26] Voice 4: Thanks for doing the work on that.

[2:06:27] Voice 4: I know it's non-standard and that's not always easy to.

[2:06:31] Voice 4: too.

[2:06:34] Trustee Maude: So upcoming meetings, next regular meeting scheduled for July 20th.

[2:06:41] Voice 5: We have to discuss

[2:06:43] Voice 5: the date of the public hearing. Yeah.

[2:06:45] Trustee Maude: Yeah. So they don't get wrapped into this, I guess.

[2:06:49] Trustee Maude: So can

[2:06:50] Voice 5: we do that public hearing for the games sooner? I thought we probably could do it by Zoom.

[2:07:03] Voice 9: that's another concern is ensuring that there are staff available to host the

[2:07:16] Voice 9: meetings which is another reason that we try to not schedule special meetings for

[2:07:24] Voice 9: for every item.

[2:07:26] Voice 9: And I would caution LTC a little bit

[2:07:29] Voice 9: to not feel like you have to go faster

[2:07:32] Voice 9: than what normal process allows

[2:07:34] Voice 9: for each one of these applications.

[2:07:36] Voice 9: I think with the virtual lambing crooks application,

[2:07:40] Voice 9: there was a driver to go fast with Mr. Gaines.

[2:07:43] Voice 9: He applied in February and you would be done in July.

[2:07:48] Voice 9: That's six months.

[2:07:48] Voice 9: That is exceptionally fast

[2:07:50] Voice 9: for a rezoning proposal to occur.

[2:07:53] Voice 9: And with Mr. Hall's application, for one, it's something brand new to staff to work through.

[2:08:01] Voice 9: Two, there's no fee being collected by the applicant, and he falls into a bucket with a whole bunch of other stuff going on.

[2:08:09] Voice 9: So, the need to go as fast as we can on that piece.

[2:08:16] Voice 5: Okay, well let's look at the Executive Committee schedule then and see how that adds another

[2:08:25] Voice 5: dimension to it and we're already at six to eight weeks.

[2:08:30] Voice 5: So there's an Executive Committee meeting on the 18th of July and the next one is until

[2:08:37] Voice 5: the 2nd of August.

[2:08:41] Voice 9: So we could be on the August 2nd agenda with the package with respect to Mr. Gaines' approval assuming you get a two-third reading.

[2:08:55] Trustee Maude: And that would be fast-track?

[2:08:57] Voice 9: That would be very fast.

[2:09:00] Trustee Maude: So does that

[2:09:01] Voice 4: timeline work?

[2:09:04] Voice 4: I mean obviously there's always an interest that things happen more quickly,

[2:09:07] Voice 4: but I think you do have to respect staff's knowledge of the process and, you know,

[2:09:14] Voice 4: August 2nd is a defined deadline, but, you know, we seem to have a sort of a commitment there.

[2:09:19] Voice 4: Mr. Gaines?

[2:09:21] Voice 7: Just a word on my understanding that the public hearing that has been discussed

[2:09:28] Voice 7: would be on July or June.

[2:09:33] Voice 7: in the July,

[2:09:35] Trustee Maude: July, July,

[2:09:38] Voice 9: July, July, which would just be included in the agenda of the

[2:09:43] Voice 9: regular meeting. They would close the regular meeting. So you'd have community information,

[2:09:48] Voice 5: public care, and care reading, and then it would go to the executive on July and August

[2:09:54] Voice 5: 2nd.

[2:09:55] Voice 7: Hi, that's the last meeting. Thank you. It would be on the floor and on the table.

[2:10:06] Voice 7: as long as I can rest comfortably that it will be on July.

[2:10:12] Voice 7: I don't want to see the trust jump through these hoops, especially to do this,

[2:10:19] Voice 7: because the end game won't make that much difference.

[2:10:22] Voice 7: So I'm happy with it as long as I'm comfortable.

[2:10:25] Voice 5: Okay, so you have a firm date planned on it, yeah.

[2:10:29] Voice 5: Okay.

[2:10:29] Voice 5: My

[2:10:30] Trustee Maude: only question now going to the July meeting is that we're talking

[2:10:35] Trustee Maude: about two community information meetings public hearings just

[2:10:38] Voice 9: one well it depends

[2:10:40] Voice 9: on where mr hall's at i wouldn't i wouldn't commit to july with this for mr hall's exclusion

[2:10:46] Voice 9: application okay because um we haven't even submitted an application to the nc

[2:10:52] Voice 9: uh so it would be one public hearing one cim but i really don't see that taking more than 10 or 15

[2:10:59] Voice 9: 15 minutes no real community interest or concerns raised versus crystal mountain yeah

[2:11:08] Trustee Maude: no it's just good because there's a whole there's

[2:11:11] Voice 9: a ring where all they have to go

[2:11:12] Voice 8: yeah i do see a reason a little bit yeah

[2:11:15] Trustee Maude: yeah it's just because in my mind i normally in these

[2:11:18] Trustee Maude: things have been budgeting um so but so because i was just if i start times um we might want to

[2:11:27] Trustee Maude: But if we're moving forward and we're looking at two,

[2:11:30] Trustee Maude: we might want to look at an earlier start time,

[2:11:32] Trustee Maude: at least 11 or maybe even 10.30, if it's two.

[2:11:37] Trustee Maude: So let's be flexible on the start time.

[2:11:40] Voice 5: Okay.

[2:11:41] Voice 5: And or if it all went swimmingly,

[2:11:44] Voice 5: we could have a Zoom meeting earlier or something.

[2:11:48] Voice 5: If you suddenly thought, oh, it's all gone, boom, boom, boom.

[2:11:51] Voice 9: Yeah, the point is we need to schedule

[2:11:53] Voice 9: and have the notifications all referring to.

[2:11:56] Voice 9: So

[2:11:56] Voice 5: we can't just add Hawker?

[2:11:58] Voice 9: So, yeah, of

[2:11:59] Voice 5: course, just add Hawker is nice.

[2:12:01] Voice 5: Oh, well, okay.

[2:12:02] Trustee Maude: There's some

[2:12:03] Voice 9: bureaucracy involved.

[2:12:04] Trustee Maude: It's one of those things that once we start wheels in motion,

[2:12:08] Trustee Maude: the adjustment is difficult.

[2:12:11] Voice 5: I'm learning, I'm learning.

[2:12:13] Voice 5: I need to go on another chair orientation course.

[2:12:17] Voice 5: And

[2:12:17] Voice 4: we may have a need of some speed

[2:12:21] Voice 4: if the Myers donation comes to the fore,

[2:12:25] Voice 4: and given some of the things we've done in the past there so if we can we can reserve

[2:12:31] Voice 4: or even say

[2:12:33] Voice 9: this is fast yes like even to go from the last meeting where we have

[2:12:37] Voice 9: a draft but typically we send out referrals at first reading and so we sent out a referral at

[2:12:45] Voice 9: draft by last stage before the local trust would even have an opportunity to consider that uh

[2:12:55] Voice 9: trying to go as quickly as possible,

[2:12:56] Voice 5: recognizing that

[2:12:57] Voice 9: the bylaw is simple

[2:12:58] Voice 9: and probably not going to raise much money.

[2:13:01] Voice 9: Perfect.

[2:13:04] Voice 5: Everybody's happy.

[2:13:05] Voice 5: So we're going to set new records, yeah.

[2:13:08] Voice 5: You're expediency.

[2:13:09] Voice 9: You're the fastest load of trust in the house

[2:13:12] Voice 9: to turn out so far.

[2:13:16] Trustee Maude: Okay, so that's that.

[2:13:18] Trustee Maude: So now we bookend at the end of the town hall.

[2:13:21] Trustee Maude: Anybody else?

[2:13:22] Trustee Maude: Any comments, sir?

[2:13:24] Voice 7: john hutchinson resident just want to mention great had mentioned doing a discussion about

[2:13:30] Voice 7: the trees that there was infrastructure funding that might be accessible to remediate climate

[2:13:39] Voice 7: change on east park road that actually is under that funding went it's been done

[2:13:51] Voice 7: I don't know at the moment officially what the CRD's position is on the funding for the rural communities, but we have the representative here probably following in.

[2:14:06] Voice 6: I know nothing about climate change.

[2:14:09] Trustee Maude: Well, we've heard that before.

[2:14:10] Trustee Maude: I

[2:14:11] Voice 6: know nothing about the climate change funding in respect of legalist funding for the atmospheric river, which will allow us to put a little bit of money into it.

[2:14:27] Voice 6: Some of the work needed to go on the culverts up Harris Road. There's a growing community fund, which we've got $120 between municipalities and the region.

[2:14:37] Voice 6: but that's to be allocated to supporting affordable housing

[2:14:43] Voice 6: and infrastructure supporting affordable housing.

[2:14:46] Voice 6: I'm sure

[2:14:48] Trustee Maude: Trustee Bowen will be sending an email with the relevant information.

[2:14:52] Voice 5: Yeah, I can't actually remember it because it's so confusing.

[2:14:56] Voice 5: You go into kind of wormholes.

[2:14:58] Voice 5: You find yourself somewhere else,

[2:15:00] Voice 5: and then you have to try and figure out how you got there.

[2:15:03] Voice 5: Mr. Gaines.

[2:15:05] Voice 7: I say somewhat of the same issue. Maybe Paul could help solve the problem of the recycling center by putting skids under it instead of concrete footings.

[2:15:17] Voice 7: And then it would be a slow-moving procedure.

[2:15:22] Voice 7: It

[2:15:22] Voice 5: was actually moved originally, wasn't it, from the top of the hill?

[2:15:26] Voice 5: Yeah, it's had a very long life.

[2:15:29] Voice 7: Okay.

[2:15:30] Trustee Maude: Anybody else? If not, I'll entertain a motion to adjourn.

[2:15:36] Trustee Maude: I move for the adjournment.

[2:15:38] Trustee Maude: Okay. Seconded. All in favor?

[2:15:40] Trustee Maude: Yes.

[2:15:40] Trustee Maude: That's done. Thank you very much, everyone.

[2:15:42] Voice 6: Thank you, everyone.

[2:15:42] Trustee Maude: Thank you, Ben.

[2:15:43] Trustee Maude: Thank you, Pat. Thank you, Emily.

[2:15:48] Trustee Maude: Thank you, Pat.

[2:15:50] Voice 2: Bye. See you tomorrow, Chair Maud.

[2:15:52] Trustee Maude: Yes, ma'am.

[2:15:54] Voice 2: Thanks, Pat.

[2:15:55] Voice 2: You're

[2:15:55] Voice 11: welcome, Planner Smith.

Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 1 of 8 
 
Saturna Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 25, 2023 
Saturna Recreation and Cultural Centre 
104 Harris Road, Saturna Island BC 
 
Members Present: David Maude, Chair 
 Mairead Boland, Local Trustee 
 Lee Middleton, Local Trustee 
  
Staff Present: Brad Smith, Island Planner 
 Pat Todd, Recorder  
  
Others Present: There were six (6) members of the public present. 
 
1. CALL TO ORDER 
Chair Maude called the meeting to order at 11:30 a.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations and welcomed CRD Director Brent. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 New Business 16.5 Trees 
16.6 Free Store Building Permit Requirements 
16.6  Funding of Indigenous Project 
By general consent, the agenda was adopted as amended. 
3. TRUSTEE REPORT 
 Trustee Boland spoke of being one of three Trustees and 2 staff attending a meeting to create a 
process for working with government agencies. There was a Chair/Vice Chair workshop – 
training session, which was excellent – good discussions. 
 Trustee Middleton added that Trustee Boland is very active in a number of committees. There is 
a Governance Committee meeting on May 29, 2023. Work continues with Parks Canada 
regarding the donation of Judy Myers property:  slow process.  
 
4. CHAIR'S REPORT 
 Chair Maude noted busy time with Executive and Trust Council. Trust personnel met with a 
number of agencies in an attempt to simplify and improve “working together”. Important for 
Agencies to acknowledge rural nature of islands vs. urban locations. Felt outcome was positive 
A D O P T E D 

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 2 of 8 
and opened communication channels. Future meeting planned with Ministry of Transportation 
and Infrastructure (MoTI) and RCMP. Also noted Training session for Chair/Vice Chairs:  
facilitator was excellent and there is talk of having another session. 
5. ELECTORAL AREA DIRECTOR'S REPORT 
 Capital Regional District (CRD) Director Brent spoke of focus being on housing and economic 
health of communities. Everything hinges on housing – supply, costs, and impact on 
communities. Some recommendations being developed to put forward regarding rural areas 
and increased housing options e.g., general use trailers. 
6. TOWN HALL AND QUESTIONS 
 Speaker commended Trustees on efforts with Agencies to have them adapt policies to better 
reflect rural communities. 
7. COMMUNITY INFORMATION MEETING – None 
8. PUBLIC HEARING – None 
9. MINUTES 
9.1 Local Trust Committee Minutes Dated February 16, 2023  
By general consent, the Local Trust Committee meeting minutes of February were 
adopted. 
9.2 Section 26 Resolutions-without-meeting Report Dated May 2023 – received for 
information. 
10. BUSINESS ARISING FROM THE MINUTES 
10.1 Follow-up Action List Dated May 2023 
 Planner Smith noted two outstanding items pertaining to whale sanctuary zones. 
11. DELEGATIONS - none 
12. CORRESPONDENCE- none 
13. APPLICATIONS AND REFERRALS 
13.1 SA-RZ-2023.1 (Gaines)  
Planner Smith reviewed the application for rezoning. Two water front lots would be 
created. There were three responses from First Nation referrals – no comments specific 
to rezoning. 
Discussion: 
 Question referral to Ministry - Preservation of Groundwater 
 Input from IT Fresh water Specialist 
 Already 2 drilled wells on site 
 LTC can determine quality/quantity 
 Currently using existent infrastructure 
 Question of risk of salt water intrusion – not identified in this area 

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 3 of 8 
 Considerations can be reviewed again at time of development 
 Staff have recommended proof of potable water 
 
Applicant added there are 3 drilled wells at 6.5-8 gal/min that were tested 10 to 12 
years ago for quality. To date there have been no salt water intrusion issues in area. 
SA-2023-010 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee Bylaw No. 138, cited as “Saturna 
Island Land Use Bylaw No. 119, 2018, Amendment No. 1, 2023” be read for a 
first time. 
CARRIED 
 
SA-2023-011 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee has reviewed the Islands Trust 
Policy Statement Directives Only Checklist and determined that Bylaw No. 138, 
cited as “Saturna Island Land Use Bylaw No. 119. 2018, Amendment No. 1, 
2013,” is not contrary to or at variance with the Islands Trust Policy Statement. 
 
CARRIED 
 
SA-2023-012 
It was Moved and Seconded, 
that the Saturna Local Trust Committee direct staff to schedule a public hearing 
on application SA-RZ-2023.1 (Gaines). 
CARRIED 
 
SA-2023-013 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee direct staff to schedule a 
community information meeting on application SA-RZ-2023.1 (Gaines) to be 
held concurrently with a public hearing. 
CARRIED 
 
Discussion: 
 Question wait time till next meeting 
 MoTi approval next step however need rezoning in place 
 Zoom meeting 
 Link with other application 
 Question necessity of public hearing:  can waive however notifications 
would still have to be made so no real time saver 
 Staff recommendation to start working through process with MoTi 
 Staff noted process is moving quite quickly at this time 
  

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 4 of 8 
 
13.2 SA-RZ-2022.1 (Bertolami/Crooks) - Proposed Bylaws 136 and 137  
Planner Smith reported approval from Ministry regarding changes to Official 
Community Plan (OCP). Recommendation is to adopt Bylaws. 
SA-2023-014 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee proposed Bylaw No. 136, cited 
as” Saturna Island Official Community Plan Bylaw No. 70, 2000, amendment No. 
1, 2022”, be adopted. 
CARRIED 
 
SA-2023-015 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee proposed Bylaw No. 137, cited as 
“Saturna island Land Use Bylaw No. 119, 2018, Amendment No. 1, 2022”, be 
adopted. 
CARRIED 
   
Congratulations and appreciation expressed to Planner Smith and all staff who worked 
on this project.   
14. LOCAL TRUST COMMITTEE PROJECTS  
15. REPORTS 
15.1 Work Program Reports 
15.1.1 Active Projects Report Dated May 2023 – received for information 
 
15.1.2 Future Projects Report Dated May 2023 – received for information 
 
15.2 Applications Report Dated May 2023 – received for information 
15.3 Trustee and Local Expense Report Dated March 2023 – received for information 
15.4 Adopted Policies and Standing Resolutions – received for information 
15.5 Local Trust Committee Webpage – to be updated at conclusion of meeting 
15.6 Islands Trust Conservancy Report Dated Feb 2023 – received for information 
  

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 5 of 8 
 
16. NEW BUSINESS 
16.1 Draft Annual Report Wording  
SA-2023-016 
It was Moved and Seconded 
that the Saturna Island Local Trust Committee approves the format and outline 
of contents for the 2022/23 Annual Report. 
CARRIED 
 
16.2 Saturna Island LTC Freedom of Information and Protection of Privacy Bylaw No. 139  
  Discussion 
 Review and update 
 Housekeeping issue 
 Question of role of LTC Secretary and Secretary of the Executive Committee 
 Staff not aware of any concerns/issues 
 To examine role of Secretary IT and designation of role Secretary of SILTC 
SA-2023-017 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee Bylaw No. 139, cited as “Saturna 
Island Trust Committee Freedom of Information and Protection of Privacy Bylaw 
No. 139, 2023”, be read a first time. 
CARRIED 
 
16.3 New Fee Bylaw  
  Discussion 
 Discuss further till Corporate Planning Process at next stage – mechanism to address 
financial factors 
 Fee Bylaw has been adopted by all except for North Pender and Saturna 
 Looking to be consistent across IT area 
 First presented October 2021 
 Need for more information to strike a balance – better understanding 
 Defer to October 2023 
Staff added development of fees table has been a lengthy process and that fees 
proposed still only represent a portion of true costs. Tax payer dollars are being used to 
subsidize an individual doing site development. 
  

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 6 of 8 
SA-2023-018 
It was Moved and Seconded, 
that the adoption of the New Fee Bylaw by Saturna Island Local Trust 
Committee be deferred to October 19, 2023 meeting. 
CARRIED 
 
16.4 Property owner request re: ALR inclusion/exclusion application on Narvaez Bay Road  
 Planner Smith informed the LTC that this type of application must be made by a Local 
Government or First Nations Council. This is a land owner and there is no fee for this 
type of application. Would request a resolution from LTC regarding cost recovery.  
 Trustees noted comprehensive and thorough staff memo. 
SA-2023-019 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee direct staff to submit an 
Agricultural Land Reserve exclusion application of behalf of the property owner 
for the subject properties located on Narvaez Bay Road with the PID numbers of 
004-521-889 (exclusion property) and 015-692-205 (inclusion property) and to 
collect the $750.00 application fee from the property owner prior to submission 
of the application. 
CARRIED 
 
SA-2023-020 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee requires that the property owner, 
through hired consultants, provide all technical support required by staff in 
respect of the submission of an Agricultural Land Reserve exclusion application 
for the subject properties located on Narvaez Bay Road with the PID numbers 
004-521-889 (exclusion property) and 015-692-205 (inclusion property) and to 
enter into a cost recovery agreement with the Islands Trust for all costs 
associated with the application. 
CARRIED 
 
 16.5 Trees East Point Road 
   
Discussion 
 Years of preservation and protection 
 Email circulated detailing history of road and development 
 Agreement in the 1990’s with IT and MoTI 
 MoTI in agreement certain processes not followed 
 Questioned use of geotechnician or Landscape Architect to improve “stumps” 
 What are the requirements to maintain road 
 Extensive letter writing – community very stressed and concerned 
 Inclusion of MLA Olsen on issue 
 Site very important to island 
 Mistakes made – how to prevent in future 

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 7 of 8 
 Designation of road as iconic – significant corridor – heritage road – special 
management area 
 Question Special Project of LTC:  to take responsibility to co-ordinate efforts moving 
forward 
 Staff noted no obvious mechanism:  if within Right-of-Way then Hydro’s 
responsibility 
 MoTI knows of ongoing concern – feels surprised by what occurred along road 
 Question MoTI regarding road classification 
 Meeting with MoTI to consider what can be done 
 MoTI removed 50 old trees with no geotechnical report - erosion continues 
 Question concerning remediation  
 Need for a mechanism to allow community consultation 
 MoTI expecting vegetation growth to cover stumps 
 
1. Letter to MoTI – Project Manager:  geotechnical report now 
2. Create Minor Project:  co-ordination and communication processes be developed 
3. Motion to Executive Committee:  create a Task Force 
 
SA-2023-021 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee request the Islands Trust 
Executive Committee to revitalize the 1997 agreement with Ministry of 
Transportation and Infrastructure and re-establish the Task Force described in 
that agreement. 
CARRIED 
 
 16.6 Free Store – at Recycling 
   
  Discussion 
 Fire damage repairs had started 
 CRD stop work order as no permit for repairs 
 Building Permit applied for and while CRD supports what’s being done is requesting 
IT to review application 
 MoTI owns land – leased to CRD on behalf of Saturna Island Recycling 
 Connect with Planner – fast track 
 
CRD Director Brent – is centre on MoTI Right-of-Way? All agencies working together to 
move forward 
 
  

 
Saturna Island Local Trust Committee 
Regular Business Meeting 
May 25, 2023 ADOPTED Page 8 of 8 
 16.7 Funding Indigenous Project 
   
SA-2023-022 
It was Moved and Seconded, 
that the Saturna Island Local Trust Committee request Islands Trust Executive 
Committee to pay the costs for Wetlands Book Launch Event in support of local 
community to First Nations Reconciliation as outlined in previous 
correspondence. 
CARRIED 
   
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for July 20, 2023 at the Saturna Recreation and 
Cultural Centre, Saturna Island 
 Staff recommended public hearing be scheduled for July 20, 2023 and application could 
go to Executive Committee meeting in August. 
 
18. TOWN HALL 
 Speaker:  regarding trees – infrastructure funding may be available through Climate Change 
projects – questioned if any CRD funding is available 
19. CLOSED MEETING - None 
20. ADJOURNMENT 
By general consent, the meeting was adjourned at 1:45 p.m. 
 
 
_________________________ 
David Maude, Chair 
 
Certified Correct: 
 
_________________________ 
Pat Todd, Recorder