Gambier Island Local Trust Committee regular meeting, June 20, 2023

[0:00:13] Voice 5: okay okay very good

[0:00:15] Trustee Luckham (probable): uh well good morning everyone um uh trustees uh i'm just staff and uh members

[0:00:21] Trustee Luckham (probable): of the uh community that uh might be observing this uh recording or our live stream today

[0:00:28] Trustee Luckham (probable): uh my name is peter luckum i'm i live on and i'm elected on uh thetis island which is in

[0:00:33] Trustee Luckham (probable): penelope and liaction territory and of course we're um living and working uh across coast

[0:00:40] Trustee Luckham (probable): sailors territory here and uh uh want to acknowledge um that opportunity um um to to

[0:00:48] Trustee Luckham (probable): live and work here and learn about this place and the people that have been here since time

[0:00:53] Trustee Luckham (probable): and memorial um my my story this week is about um about cultural burning i'm a fire chief and i've

[0:01:01] Trustee Luckham (probable): had an opportunity to go to fire chiefs association meeting where we had the amazing opportunity to

[0:01:07] Trustee Luckham (probable): learn about cultural burning different than prescribed burning that the fire service does

[0:01:11] Trustee Luckham (probable): here in order to manage fire situations. Whereas the First Nations were using cultural burning

[0:01:20] Trustee Luckham (probable): for very specific purposes to create situations for food harvest and clearing areas,

[0:01:27] Trustee Luckham (probable): as well as a number of other uses. And so it's a fantastic opportunity to see

[0:01:32] Trustee Luckham (probable): our Western science combined with traditional knowledge and alternate ways of learning

[0:01:36] Trustee Luckham (probable): to come to understand fire in the forest a lot better.

[0:01:42] Trustee Luckham (probable): And so I'm grateful to be here

[0:01:45] Trustee Luckham (probable): and have these opportunities to learn.

[0:01:47] Trustee Luckham (probable): So I'm joined here today by a Dambier

[0:01:50] Trustee Luckham (probable): and Keats Island trustees, Kate Louise Stanford on Dambier

[0:01:55] Trustee Luckham (probable): and Joe Bernardo on Keats.

[0:01:57] Trustee Luckham (probable): Do either of you like to make an opening remark?

[0:01:59] Trustee Luckham (probable): um

[0:02:02] Trustee Stamford (probable): i'm i'm glad to be speaking to you from chalnowich in el katsum it's a cold day

[0:02:10] Trustee Stamford (probable): rainy and that's just fine indeed

[0:02:15] Trustee Luckham (probable): thank you uh

[0:02:16] Trustee Bernardo (probable): joe just to say that i'm uh pleased to be back

[0:02:19] Trustee Bernardo (probable): and we can continue with local trust business and uh i i second uh kate's uh remarks about

[0:02:27] Trustee Bernardo (probable): about our gratitude for being in

[0:02:29] Trustee Bernardo (probable): what is traditional indigenous territory.

[0:02:32] Trustee Bernardo (probable): And as we all know, we have work to do in that direction.

[0:02:36] Trustee Luckham (probable): We do, thank you, Joe.

[0:02:38] Trustee Luckham (probable): So we're also joined here today by staff planner,

[0:02:44] Trustee Luckham (probable): Marlis McCarger and Sonia Zupanek.

[0:02:47] Trustee Luckham (probable): We also have our recorder with us today, Diane Corbett.

[0:02:50] Trustee Luckham (probable): Thank you for your work to prepare us for this meeting

[0:02:53] Trustee Luckham (probable): and being here today.

[0:02:54] Trustee Luckham (probable): day. We may get some other staff joining us later on in the meeting or in Dingman by law enforcement

[0:03:00] Trustee Luckham (probable): particularly and thank Will in the background for looking after the technology here. So we have an

[0:03:06] Trustee Luckham (probable): agenda before us and I'll ask trustees and staff if there's anything late or new that needs to be

[0:03:13] Trustee Luckham (probable): added and or removed from the agenda today.

[0:03:16] Trustee Bernardo (probable): No comments from me on that front. I'm good. Okay

[0:03:20] Trustee Luckham (probable): Okay, excellent. Then let us adopt the agenda as presented by general consent. And we'll move

[0:03:26] Trustee Luckham (probable): along. So the first item on our agenda here then is trustee reports. And I'll let you determine

[0:03:33] Trustee Luckham (probable): who wants to go first. But if you have anything to report from your area, please go ahead now.

[0:03:39] Trustee Bernardo (probable): I think I'll go first because I expect Kate may have quite a bit more to say than I do,

[0:03:45] Trustee Bernardo (probable): uh given the fact that she has these overlapping duties uh briefly on uh on on

[0:03:54] Trustee Bernardo (probable): i'm a member of the governance committee and uh on that committee's behalf in conjunction with cao

[0:04:00] Trustee Bernardo (probable): hudson pillar i prepared a summary of legal opinions that are relevant to the interpretation

[0:04:04] Trustee Bernardo (probable): of the trust mandate as articulated under section 3 of the islands trust act um that was presented

[0:04:13] Trustee Bernardo (probable): in camera to the governance committee.

[0:04:16] Trustee Bernardo (probable): It will be, it wasn't really discussed.

[0:04:21] Trustee Bernardo (probable): We ran out of time at that meeting,

[0:04:22] Trustee Bernardo (probable): but it will be discussed at the next meeting

[0:04:24] Trustee Bernardo (probable): of that committee.

[0:04:25] Trustee Bernardo (probable): I can't say anything about the content of the summary

[0:04:29] Trustee Bernardo (probable): or the memorandum because it's a privilege,

[0:04:32] Trustee Bernardo (probable): it refers and is in fact entirely concerned

[0:04:35] Trustee Bernardo (probable): with privilege information.

[0:04:36] Trustee Bernardo (probable): I can say a few words about the purpose of it.

[0:04:40] Trustee Bernardo (probable): The work is a component of the Governance Committee's goal, one of its goals, which is to develop an interpretation of the trust mandate for eventual submission to the Trust Council for its consideration.

[0:04:56] Trustee Bernardo (probable): The point of that is to address the longstanding concerns that the Honest Trust has simply not, over the years, been able to reach agreement among trustees about what the mandate actually means.

[0:05:08] Trustee Bernardo (probable): and for a bunch of different reasons,

[0:05:11] Trustee Bernardo (probable): as reviewed in the governance report

[0:05:14] Trustee Bernardo (probable): that came down last year,

[0:05:16] Trustee Bernardo (probable): that's an important thing that needs to be addressed.

[0:05:18] Trustee Bernardo (probable): And that's the point of this work

[0:05:19] Trustee Bernardo (probable): is to sort of contribute to that effort

[0:05:22] Trustee Bernardo (probable): to at least start the conversation.

[0:05:24] Trustee Bernardo (probable): The other item is in my capacity

[0:05:27] Trustee Bernardo (probable): as the chair of the financial planning committee,

[0:05:29] Trustee Bernardo (probable): I can report that the work by the subgroup of the committee

[0:05:33] Trustee Bernardo (probable): to develop corporate planning process

[0:05:36] Trustee Bernardo (probable): in conjunction with staff,

[0:05:38] Trustee Bernardo (probable): they're working quite closely together with staff is continuing for the record

[0:05:43] Trustee Bernardo (probable): both financial planning committee and the governance committee I think it's

[0:05:49] Trustee Bernardo (probable): looking pretty good it's obviously still in progress but it's it's advancing at a

[0:05:54] Trustee Bernardo (probable): good pace and useful concepts are emerging for that that should we hope

[0:06:00] Trustee Bernardo (probable): make the budgeting process and the strategic strategic planning process

[0:06:04] Trustee Bernardo (probable): going forward more effective.

[0:06:07] Trustee Bernardo (probable): The financial planning committee also reviewed

[0:06:09] Trustee Bernardo (probable): and approved various elements of staff's work

[0:06:12] Trustee Bernardo (probable): that relate to the development of next year's budget.

[0:06:17] Trustee Bernardo (probable): And we had a good discussion about that.

[0:06:19] Trustee Bernardo (probable): And as usual staff on that front presented

[0:06:23] Trustee Bernardo (probable): a very professional package of material

[0:06:25] Trustee Bernardo (probable): that was very useful and accessible to all of us,

[0:06:28] Trustee Bernardo (probable): which allowed that particular aspect of that meeting

[0:06:31] Trustee Bernardo (probable): to proceed quite efficiently.

[0:06:32] Trustee Bernardo (probable): that's all I've got to report thank you thank

[0:06:36] Voice 5: you uh trustee Bernardo trustee Stanford

[0:06:41] Trustee Stamford (probable): thank you um in no particular order I'll start with my trustee report and um and then we can do

[0:06:48] Trustee Stamford (probable): the director's report later um I attended the house on community forum in Gibson's in April

[0:06:54] Trustee Stamford (probable): so it was really nice to do that forum in an area so close to our um a local trust committee

[0:07:02] Trustee Stamford (probable): um overlooking keats uh one of the highlights was that we're talking about it's mainly about

[0:07:09] Trustee Stamford (probable): marine issues so one of the highlights was talking about um possibilities of combining

[0:07:15] Trustee Stamford (probable): rocks rockfish conservation areas with glass sponge um protection areas and how that would

[0:07:23] Trustee Stamford (probable): work and what the long-term possibilities and advantages of that is so that was one of the

[0:07:28] Trustee Stamford (probable): things that I got out of it. The Gambier Island Community Association is called GICA. It was

[0:07:37] Trustee Stamford (probable): awarded 80,000 plus dollars in a rural economic diversification and infrastructure grant. I think

[0:07:47] Trustee Stamford (probable): it was a bit of a surprise to get it, but they did get it. And they're moving ahead very quickly.

[0:07:53] Trustee Stamford (probable): they've got a large advisory group they've hired a coordinator a local resident a coordinator and

[0:08:02] Trustee Stamford (probable): the focus is to basically consider what the challenges are for economic development on

[0:08:12] Trustee Stamford (probable): Gambier this summer they want to send out a survey to all islanders to understand how they

[0:08:17] Trustee Stamford (probable): view island communities and what challenges they face and so that's ongoing they're hiring a survey

[0:08:23] Trustee Stamford (probable): writer to do that um this comes directly into our ocp process um and given that we can talk about

[0:08:33] Trustee Stamford (probable): this later but um i'd like to see how we can work with this um there's opportunity here but there's

[0:08:41] Trustee Stamford (probable): also a real challenge around confusion among the community members i think people are still waiting

[0:08:47] Trustee Stamford (probable): to hear about what the Islands Trust OCP process is going to look like for Gambier so we can talk

[0:08:53] Trustee Stamford (probable): about that more later but I did want to acknowledge that that's that's a huge jump for Gambier to be

[0:08:59] Trustee Stamford (probable): able to get that kind of funding and also some of the funding has been the the reason I went out for

[0:09:05] Trustee Stamford (probable): the funding was the challenges around in or unofficial fire protection and and the challenges

[0:09:14] Trustee Stamford (probable): is around trying to find money to support fire equipment.

[0:09:18] Trustee Stamford (probable): So this is how it ended up was economic development.

[0:09:24] Trustee Stamford (probable): I attended the Islands Forest Classification Workshop last night.

[0:09:29] Trustee Stamford (probable): It was primarily about coastal Douglas fir ecosystems

[0:09:32] Trustee Stamford (probable): in the Southern Gulf Islands,

[0:09:34] Trustee Stamford (probable): but there's a lot of valuable information.

[0:09:36] Trustee Stamford (probable): I think trustees will continue to be challenged

[0:09:39] Trustee Stamford (probable): by the divergent nature of forests in a changing climate,

[0:09:43] Trustee Stamford (probable): climate, the important role they play in providing carbon sinks and refuges for biodiversity,

[0:09:49] Trustee Stamford (probable): and the real concerns around forest fire and how that impacts island communities.

[0:09:55] Trustee Stamford (probable): And finally, for my trustee report, I'll just mention the Queen of Tawasin is still moldering

[0:10:02] Trustee Stamford (probable): away, moored to one of the bays on the western side of Gambier.

[0:10:11] Trustee Stamford (probable): it's for sale cheap i about 50 grand anyone that can tow this thing away it's now become

[0:10:20] Trustee Stamford (probable): a focus for vandals bits of it are are floating away or sinking away um we need to get rid of it

[0:10:28] Trustee Stamford (probable): so it is a real challenge as anyone knows with these kinds of structures that they they sort of

[0:10:35] Trustee Stamford (probable): of slip between all the different authorities. So that's an ongoing issue. And then I'll talk

[0:10:40] Trustee Stamford (probable): about docs and other things in my director's

[0:10:43] Voice 5: report. Thank you for that message about the

[0:10:49] Trustee Luckham (probable): Queen of Cowichan. Is that what you said? Queen of Tawasin. Queen of Tawasin. There we go. That's

[0:10:56] Trustee Stamford (probable): a big one.

[0:10:57] Trustee Luckham (probable): Yeah. Okay. Thank you for your report. Thank you, both of you. There's always lots to

[0:11:05] Trustee Luckham (probable): report from the chair of uh trust council i'm not gonna belabor you a lot with that but certainly

[0:11:12] Trustee Luckham (probable): there's uh we've adopted a budget back in march um just before the last gambier meeting and so that

[0:11:19] Trustee Luckham (probable): uh is now enabling work in this term to advance and um and as uh trustee bernardo uh mentioned

[0:11:27] Trustee Luckham (probable): the governance review is uh underway through that committee and um and of course we begin work for

[0:11:34] Trustee Luckham (probable): for the next budget cycle

[0:11:35] Trustee Luckham (probable): through the Financial Planning Committee.

[0:11:38] Trustee Luckham (probable): And we're preparing for a Gabriola Trust Council meeting

[0:11:43] Trustee Luckham (probable): coming up at the end of the month here, 27th, 28th, 29th,

[0:11:48] Trustee Luckham (probable): and that will be hosted on Gabriola Island.

[0:11:51] Trustee Luckham (probable): And of course, everybody's welcome to join us electronically

[0:11:53] Trustee Luckham (probable): or in person, and that is an in-person meeting.

[0:11:57] Trustee Luckham (probable): And it'll be great to be with trustees on an island again,

[0:12:00] Trustee Luckham (probable): which we've not had that opportunity in some time but certainly uh also note that i'm looking

[0:12:07] Trustee Luckham (probable): forward to being uh in adjacent to your community here shortly when we come over for the july

[0:12:13] Trustee Luckham (probable): meeting um which is going to be held on um in gibson's i understand so uh looking forward to

[0:12:20] Trustee Luckham (probable): that um certainly uh grateful for the moisture today uh because indeed as we come into summer

[0:12:26] Trustee Luckham (probable): we certainly would rather not have the same drought conditions that we had at the end of last

[0:12:31] Trustee Luckham (probable): year as obviously that creates issues so that's a report from me always happy to engage with people

[0:12:39] Trustee Luckham (probable): if people want to reach out and um and talk about other islands just activity so this brings us now

[0:12:45] Trustee Luckham (probable): to the electoral area director's report and i think you purposefully broke up those two roles

[0:12:51] Trustee Luckham (probable): holes that you have two different hats and so Kate Louise Stanford do you want to speak to

[0:12:56] Trustee Luckham (probable): what's going on there thank you chair yeah

[0:12:59] Trustee Stamford (probable): they they do end overlap so I I tried to lump them

[0:13:03] Trustee Stamford (probable): together a little bit um by far the biggest priority for the regional district is water

[0:13:09] Trustee Stamford (probable): as we move into what is expected to be another really dry summer for Island Islanders the

[0:13:16] Trustee Stamford (probable): The planning for water management on a regional level, both short-term and long-term,

[0:13:21] Trustee Stamford (probable): the major impact for us is its effect on other projects and the reduction of staffing

[0:13:29] Trustee Stamford (probable): and their ability to move ahead with anything to do with larger planning projects or parks projects

[0:13:36] Trustee Stamford (probable): or anything like that is impacted by having to maneuver resources to manage the water.

[0:13:44] Trustee Stamford (probable): um i could go on for hours on it i won't but if you have any questions there there's lots

[0:13:51] Trustee Stamford (probable): happening there's also a real growth in in um relationship building with the shishelt nation

[0:13:58] Trustee Stamford (probable): which i think will become more and more part of our activities as a local trust committee as we

[0:14:05] Trustee Stamford (probable): look at the tharmanby islands and eastbourne well we're still waiting for the final results for the

[0:14:11] Trustee Stamford (probable): well stress test to be presented to the board. If all goes according to plan, further construction

[0:14:18] Trustee Stamford (probable): and developments will begin in the fall of 2023. The rebuilding of the Keats Landing ramp and float

[0:14:24] Trustee Stamford (probable): is ongoing. I haven't seen it myself, but I think there's, I know someone was hired and either

[0:14:31] Trustee Stamford (probable): they're doing it now or they're ready to go. Hopkins Landing Wharf, this is an impact mainly

[0:14:38] Trustee Stamford (probable): Finally, for Gambier Islanders, the port was determined to be unsafe and it needs significant repairs.

[0:14:48] Trustee Stamford (probable): A final decision on how much and when and if those repairs are going to be done will come to the Regional District Board on Thursday.

[0:14:57] Trustee Stamford (probable): The Electoral Services Committee did recommend spending the money.

[0:15:03] Trustee Stamford (probable): It's about half a million dollars for basic fixes.

[0:15:07] Trustee Stamford (probable): Hopkins is an important access point to many Islanders as a

[0:15:11] Trustee Stamford (probable): use for emergency services when Langdale terminal is closed and just in general the

[0:15:17] Trustee Stamford (probable): regional district continues to be challenged by the escalating costs of the nine docks

[0:15:22] Trustee Stamford (probable): that's in its ports function and that's exacerbated by lack of successful grant funding

[0:15:28] Trustee Stamford (probable): for maintenance from other levels of government. The new Brighton dock I continue to work with

[0:15:34] Trustee Stamford (probable): with JICA doc subcommittee to find a resolution to the long-term ownership and maintenance of

[0:15:40] Trustee Stamford (probable): that port facility. There's a possibility of a meeting directly with representatives of the

[0:15:47] Trustee Stamford (probable): NJCAI Development Corporation, and we're working on that now. The managers, the Squamish Nation

[0:15:54] Trustee Stamford (probable): Marine Group, are currently working on a fix for the ramp, which is deteriorating on a daily basis.

[0:15:59] Trustee Stamford (probable): and after seeing the results of the Hopkins dock and how long it will be closed for it'll be closed

[0:16:05] Trustee Stamford (probable): for more than a year at least I'm concerned about the long-term structural integrity of New Brighton

[0:16:09] Trustee Stamford (probable): although a recent inspection did indicate it was structurally safe for now. I attended a rural

[0:16:16] Trustee Stamford (probable): transportation meeting held by the Island and Coastal Economic Development Trust called ICE-T

[0:16:22] Trustee Stamford (probable): colloquially on behalf of the provincial government. A range of regional challenges were

[0:16:27] Trustee Stamford (probable): reviewed and I focused on marine transportation issues including the docks and then on Saturday

[0:16:34] Trustee Stamford (probable): I participated in a BC Ferry Sunshine Coast engagement which is is just depressing

[0:16:42] Trustee Stamford (probable): um the where they have to go and and where they are now in terms of of being able to serve

[0:16:49] Trustee Stamford (probable): customers adequately um there's a big gap and it became quite obvious there but um hopefully with

[0:16:56] Trustee Stamford (probable): with new staff and more staff

[0:16:58] Trustee Stamford (probable): and plans to at least change some of the routes.

[0:17:02] Trustee Stamford (probable): We'll see some, hopefully some of the congestion,

[0:17:05] Trustee Stamford (probable): especially at Horseshoe Bay be reduced.

[0:17:09] Trustee Stamford (probable): And that's my report.

[0:17:10] Trustee Stamford (probable): Is there any questions or comments about it?

[0:17:14] Trustee Stamford (probable): Mainly about transportation.

[0:17:17] Trustee Bernardo (probable): Joe, anything?

[0:17:18] Trustee Bernardo (probable): No, I just want to thank Kate though

[0:17:20] Trustee Bernardo (probable): for her efforts in that direction

[0:17:23] Trustee Bernardo (probable): because they obviously do dovetail with our concerns

[0:17:25] Trustee Bernardo (probable): in the islands trust and um there's some real to use the jargon some real synergies here

[0:17:31] Trustee Bernardo (probable): with kate doing that i'm glad it's her not me

[0:17:36] Trustee Luckham (probable): uh indeed thank you very much kate for your uh determination to see so many things through and

[0:17:42] Trustee Luckham (probable): take on more roles as a consequence of having that determination i gotta say though you know

[0:17:49] Trustee Luckham (probable): So islands and docks, it's synonymous, right?

[0:17:54] Trustee Luckham (probable): And there's so many problems.

[0:17:56] Trustee Luckham (probable): We are now at least two years into having our dock deemed unsafe.

[0:18:02] Trustee Luckham (probable): And indeed, it's gone before the board so many times with so many engineering reports.

[0:18:09] Trustee Luckham (probable): And so much money is spent and we've done absolutely nothing.

[0:18:14] Trustee Luckham (probable): And I don't really feel we're any closer.

[0:18:16] Trustee Luckham (probable): And so not alone in the whole dock scenario, which was foisted upon us when the federal government decided to abandon them.

[0:18:25] Trustee Luckham (probable): And here we are. So thanks for that. Keep it up. Appreciate it.

[0:18:30] Trustee Luckham (probable): I'm going to move on. We have no delegations requested today, so we're going to move to public comments.

[0:18:37] Trustee Luckham (probable): I do see that we have seven people in the online audience here. And so, Will, I'm assuming that

[0:18:45] Trustee Luckham (probable): you can help me with this. If there's anybody that wishes to address the local trust committee today

[0:18:50] Trustee Luckham (probable): on items that are on our agenda or items that might not be on today's agenda, but might be

[0:18:56] Trustee Luckham (probable): coming to us in the future, or items that within the jurisdiction of the Allens Trust,

[0:19:02] Trustee Luckham (probable): we certainly would like to hear from you. So if you could just raise your hand, and I see

[0:19:06] Trustee Luckham (probable): See, one hand has been raised, but that person has maybe already advanced over to a panelist.

[0:19:15] Trustee Luckham (probable): I'm not sure where that hand has come from.

[0:19:17] Trustee Luckham (probable): I'm not seeing that from anybody there.

[0:19:21] Trustee Luckham (probable): So anyway, if you raise your hands, those who wish to address the local trust committee today,

[0:19:26] Trustee Luckham (probable): and then we'll get you promoted to panelist, and then we'll provide you that opportunity.

[0:19:32] Trustee Luckham (probable): And I think Carmela Alevato, if I got that right,

[0:19:38] Trustee Luckham (probable): I apologize if I didn't, I think you've been promoted.

[0:19:41] Trustee Luckham (probable): And so the floor is yours.

[0:19:42] Trustee Luckham (probable): And two minutes is usually what we suggest

[0:19:45] Trustee Luckham (probable): to keep your presentation too.

[0:19:48] Trustee Luckham (probable): And so please, Camila, the floor is yours.

[0:19:52] Trustee Luckham (probable): It's

[0:19:52] Voice 8: Carmela Alevato.

[0:19:54] Voice 8: You have to

[0:19:55] Voice 8: say all the vowels, widely and openly.

[0:19:58] Voice 8: Right, Trustee Bernardo?

[0:20:08] Voice 8: So thank you so much for giving me the opportunity to take the floor.

[0:20:13] Voice 8: I wasn't expecting this, but you do have my email on the agenda.

[0:20:19] Voice 8: My concern primarily has to do with the Gambier Resorts, which has applied for a temporary

[0:20:28] Voice 8: temporary operation permit. And we are the immediate neighbors. So it came to our attention

[0:20:36] Voice 8: that there were plans for expanding the current development that's business that's there. I just

[0:20:45] Voice 8: want to make it clear that we are not opposed to Airbnb and to the opportunity for, you know,

[0:20:53] Voice 8: folks on the island to have guests or rent out their places on a short-term basis what we are

[0:21:00] Voice 8: concerned is about two things one the expansion of the project which is clearly contrary to the

[0:21:09] Voice 8: official plan as well as the zoning bylaws and two and and the reason why i'm here today

[0:21:17] Voice 8: is the policy that says that so long as you make an application to bring yourself into compliance,

[0:21:26] Voice 8: whatever that might be, you can continue to operate. And the concern here is that it's not

[0:21:32] Voice 8: just continuing to operate, but continuing to expand. And I think that's unfair, not just

[0:21:39] Voice 8: to the community, because if ultimately you decide you're not going to be granting the permit,

[0:21:45] Voice 8: the community will have gone through in this case six eight nine months maybe even longer

[0:21:52] Voice 8: with a non-compliant business going on but if you then so that's if you say yeah if you say

[0:21:59] Voice 8: yes but if you say no even if sorry if you say no if you say no it will not only have harmed

[0:22:06] Voice 8: the community but also the person who is continuing to put a lot of money into expanding the business

[0:22:14] Voice 8: which at the end may come to not and I don't think it's very clear that there is the opportunity for

[0:22:22] Voice 8: the uh for the trustees to say no at the end of the process so people may go along and think that

[0:22:29] Voice 8: you know they'll get to they'll get to operate legally so that's and you know and also aside

[0:22:37] Voice 8: aside from our own personal situation,

[0:22:40] Voice 8: the island certainly is not set up

[0:22:44] Voice 8: in terms of infrastructure, the dock,

[0:22:46] Voice 8: you know, the condition of the dock

[0:22:49] Voice 8: to provide this kind of expanded

[0:22:54] Voice 8: commercial campground project that is being proposed.

[0:22:59] Voice 8: Thank you again.

[0:23:00] Trustee Luckham (probable): Well, thank you, Carmela, for coming today

[0:23:03] Trustee Luckham (probable): today. And thank you for writing to us as well. I'm going to move on to the next speaker. Do we

[0:23:10] Trustee Luckham (probable): have we have two more hands up? I'm losing a little bit of track there. So can you advance

[0:23:18] Trustee Luckham (probable): that person and let me know who

[0:23:20] Voice 5: that is? Well, here we go. Is that Peter Schofield?

[0:23:38] Voice 5: That's right. Peter Scofield. And he's

[0:23:41] Voice 10: in the panelists list now.

[0:23:43] Trustee Luckham (probable): Oh, I see that. Perfect. Okay. Thank you. Mr. Scofield, you have the floor.

[0:23:48] Trustee Luckham (probable): And if you can keep your presentation into two minutes, that would be appreciated.

[0:23:54] Voice 13: Yes, thank you, Chair. You're welcome. I appreciate this opportunity.

[0:23:58] Voice 13: I don't have too much to say. I was just looking through the staff report this morning on the

[0:24:04] Voice 13: the Gamber Island OCP and Land Use By-law Targeted Review

[0:24:08] Voice 13: Project Charter version 2.0,

[0:24:11] Voice 13: which is up for consideration at this meeting.

[0:24:14] Voice 13: And I was quite interested in it, quite pleased with it.

[0:24:17] Voice 13: I just wondered where in that process or what happened to,

[0:24:21] Voice 13: or what consideration will be given

[0:24:23] Voice 13: to the engagement summary report

[0:24:26] Voice 13: that was dated 12th of January of this year

[0:24:30] Voice 13: concerning the results of the survey.

[0:24:32] Voice 13: I just wonder where that fits into the project going forward.

[0:24:40] Trustee Luckham (probable): Okay, so perhaps I'll turn to staff maybe to answer where it is in the process we would be considering that.

[0:24:49] Trustee Luckham (probable): But of course it would be part of the information going forward for making the decisions that we may or may not make as we go forward.

[0:24:56] Trustee Luckham (probable): And I see Kate Louise has put her hand up, so maybe I'll defer to her.

[0:25:00] Trustee Luckham (probable): I see Sonia's come online as well, so I'll defer to the elected.

[0:25:06] Trustee Stamford (probable): Well, actually, I'd love to hear from Sonia or Planners to

[0:25:12] Trustee Stamford (probable): Panic, and I can follow up as well.

[0:25:15] Trustee Luckham (probable): Planners to Panic, thank you for joining us and jumping on the screen.

[0:25:18] Trustee Luckham (probable): Over to you for an answer to that survey.

[0:25:21] Voice 9: Good morning.

[0:25:24] Voice 9: So you'll notice when we get to that item on the agenda that the project charter

[0:25:28] Voice 9: doesn't work out any specific details around the substance of the draft bylaws and what they're

[0:25:34] Voice 9: going to be based on because at that point in time you will have hopefully considered significant

[0:25:41] Voice 9: input from the nations that were intended to be engaging with in this fiscal year

[0:25:47] Voice 9: and all correspondence public input the engagement summary report data would be at that point

[0:25:56] Voice 9: brought forward again for reconsideration by the local trust committee as to which elements of that

[0:26:02] Voice 9: they wish to see incorporated into the draft bylaws so typically we present you with a format

[0:26:09] Voice 9: where prior to the draft bylaws where you're endorsing the substance of the official community

[0:26:18] Voice 9: plan policies or the land use bylaw regulations that you wish to see incorporated into a draft

[0:26:23] Voice 9: and it's usually in a chart format where you can see where those specific recommendations are

[0:26:29] Voice 9: coming from whether it's based on professional advice first nations consultation public

[0:26:33] Voice 9: engagement survey results so it's all spelled out and it's clear to the public where are these

[0:26:40] Voice 9: recommendations coming from and then the ltc has to go through them line by line to say this is

[0:26:44] Voice 9: what we want to see in the draft for the official community plan this is what we'd like to see in

[0:26:48] Voice 9: the land use bylaw and then that's taken forward as your draft for consideration of first rating

[0:26:54] Voice 9: so hopefully that helps but we can discuss it further later on in your agenda if you wish

[0:27:00] Trustee Luckham (probable): excellent thank you for that fulsome answer i knew that there was more to say than what i might

[0:27:04] Trustee Luckham (probable): have said so kate louise stanford do you have anything to add yeah

[0:27:08] Trustee Stamford (probable): i think that's exactly what

[0:27:10] Trustee Stamford (probable): i was hoping that we'd be able to discuss this in like further once we get to that item so yes

[0:27:16] Trustee Stamford (probable): yes that was sort of where i was going great

[0:27:19] Trustee Luckham (probable): so hopefully that answers your question there

[0:27:21] Trustee Luckham (probable): uh peter we'll be discussing it a little later and um we'll move on to another speaker if that's all

[0:27:26] Trustee Luckham (probable): right thank you thank you sir so let's advance

[0:27:30] Voice 5: the next uh speaker there okay i believe we've

[0:27:43] Voice 5: just promoted

[0:27:44] Voice 10: um dan rogers it looks like

[0:27:47] Trustee Luckham (probable): dan yeah and that's a good guess um dan uh the floor

[0:27:52] Trustee Luckham (probable): is yours in uh

[0:27:52] Voice 5: two minutes if you don't mind sir uh good morning all i uh hope can you hear me yes

[0:28:02] Voice 5: nice

[0:28:03] Voice 14: to see uh a number of uh my friends on the screen again i don't see you all in person

[0:28:09] Voice 14: including my dad uh carmella who's uh an old cohort of mine from the uh the days of when i

[0:28:17] Voice 14: practiced law so it's good to see her anyway um i'm not really on i wasn't planning to come on

[0:28:22] Voice 14: but you know you know me not one to miss an opportunity to uh to make a public statement

[0:28:28] Voice 14: so uh here i am and i bring greetings uh to you all from the uh my new role is uh on the biosphere

[0:28:35] Voice 14: the the alcatsa mouse and biosphere initiative uh just a little plug on that we are recruiting

[0:28:41] Voice 14: new directors so if you're if anybody watching is interested uh uh you can go to our website

[0:28:46] Voice 14: site and we're recruiting directors for that important project. I wanted to say I look forward

[0:28:53] Voice 14: to seeing you in Gibsons in July and thank you for arranging that and for the staff work on the

[0:29:01] Voice 14: on the important questions that are there on the project that's very important to me

[0:29:05] Voice 14: and I wanted to just ask a question which is probably a useful question because of the dual

[0:29:14] Voice 14: role for trustee slash director slash everything at Stamford.

[0:29:23] Voice 14: You may recall that some of you may recall a number of months ago, the SCRD did a bunch

[0:29:30] Voice 14: of test drilling on Keats for a new water source in Eastbourne.

[0:29:35] Voice 14: And one of the wells that was drilled was in a streamside protection zone on Keats Island next to Silver Creek.

[0:29:46] Voice 14: I think that was probably inadvertent or an oversight on their part,

[0:29:50] Voice 14: but it did concern me that they had not applied in front of the trust for permission to drill in that streamside protection zone.

[0:30:00] Voice 14: within the with close to the creek and I wondered if there had been any

[0:30:05] Voice 14: if anyone can advise me whether there's going to be any

[0:30:10] Voice 14: permission sought or or if there's going to be any rectification of that well that was

[0:30:15] Voice 14: drilled in that activity that occurred in that area I don't know if anybody knows the answer

[0:30:20] Voice 14: to that but I thought I'd take this opportunity to ask and thank you for all of your work nice

[0:30:24] Voice 14: Nice to see you again, of course, Chair Luckom

[0:30:26] Voice 14: and Trustee Bernardo, and see you in July.

[0:30:29] Trustee Luckham (probable): Thank you, Dan.

[0:30:31] Trustee Luckham (probable): Does anybody know anything about that?

[0:30:33] Trustee Luckham (probable): Certainly not news to me.

[0:30:36] Trustee Luckham (probable): And I see Planner McCarver has her hand up.

[0:30:39] Trustee Luckham (probable): Maybe we'll see what information she has.

[0:30:45] Planner McCargar (probable): Thanks, Chair Luckom.

[0:30:46] Planner McCargar (probable): There was some conversation staff to staff a few months ago,

[0:30:51] Planner McCargar (probable): and you're correct, it was an oversight,

[0:30:54] Planner McCargar (probable): and inadvertent. And at that time, we had talked about the SCRD applying for a retroactive

[0:31:02] Planner McCargar (probable): development permit. And we haven't seen a development permit from them yet. But it's

[0:31:07] Planner McCargar (probable): my understanding that their intention is to apply for one.

[0:31:12] Trustee Luckham (probable): Okay, thank you for that answer. Perfect.

[0:31:16] Trustee Luckham (probable): Is there anybody else that wishes to address the local trust committee today?

[0:31:22] Trustee Luckham (probable): Let's pause for a moment. If you're having trouble finding your raised hand, which is on the bottom

[0:31:27] Trustee Luckham (probable): of the screen if you're on computer. Pound six, I think, if you're on a phone, or pound nine or

[0:31:33] Trustee Luckham (probable): something. But not seeing any hands popping up, so I'm going to continue on. Thank you for joining

[0:31:40] Trustee Luckham (probable): us today, and thank you to those of you that addressed the LTC. So we're on page three now

[0:31:47] Trustee Luckham (probable): of the agenda, which is the minutes of our March the 14th meeting. They're here for adoption. Are

[0:31:52] Trustee Luckham (probable): Are there any changes to those mentions that anybody has noted?

[0:31:57] Voice 5: Trustee Stanford.

[0:32:00] Voice 5: Just getting there.

[0:32:02] Trustee Stamford (probable): Yeah.

[0:32:04] Trustee Stamford (probable): So on page one, under trustee reports, the one, two, three, fourth bullet down, I met with some members of the Squamish Nation Marine Group rather than Squamish Action Marine Group.

[0:32:22] Voice 4: So

[0:32:23] Trustee Stamford (probable): that's one of them.

[0:32:24] Trustee Stamford (probable): and then the only other one I had so I had two more so then there was the 3.3 the electoral

[0:32:32] Trustee Stamford (probable): areas director report this will be a follow-up rather than a change to the minutes themselves

[0:32:39] Trustee Stamford (probable): it says the local trust committee is arranging to meet with ministry of transportation for the

[0:32:46] Trustee Stamford (probable): end of April to talk more specifically about issues in the Gambia local trust area that never

[0:32:51] Trustee Stamford (probable): happened that dropped off my radar. And I'm just wondering what happened with that. So I'll leave

[0:32:58] Trustee Stamford (probable): that for thought and then go to my final comment, which is going through. Okay. On page seven of the

[0:33:13] Trustee Stamford (probable): the package at the top it's about the cotton bay um it's the 10 frontage waiver request staff

[0:33:23] Trustee Stamford (probable): report and there's the last bullet comment is road would not be built from cotton bay down to the

[0:33:30] Trustee Stamford (probable): water um the end comment is that the usable surface to allow public access to cotton bay

[0:33:41] Trustee Stamford (probable): the community lot and the community dock that already exists i don't think that's correct um

[0:33:49] Trustee Stamford (probable): uh i i've been wrong about everything else on this file so it could be right but my understanding

[0:33:57] Trustee Stamford (probable): is that there will be a 20 meter public right-of-way down to the water along a public

[0:34:05] Trustee Stamford (probable): public road right of way but that other access points to the community lot and specifically to

[0:34:12] Trustee Stamford (probable): the community dock is it's for that community only and it's not for the general public so

[0:34:19] Trustee Stamford (probable): somehow that should be followed up because i don't want to see that in the minutes if it's

[0:34:23] Trustee Stamford (probable): not correct it cause could cause some problems so

[0:34:27] Trustee Luckham (probable): um with respect to the minutes what correction

[0:34:31] Trustee Luckham (probable): would you like to see made today

[0:34:34] Trustee Luckham (probable): if we're going to adopt these

[0:34:35] Trustee Luckham (probable): or are you suggesting we defer adoption

[0:34:38] Trustee Luckham (probable): in order to determine what should be in this minute?

[0:34:42] Trustee Stamford (probable): What I would like to state,

[0:34:44] Trustee Stamford (probable): if we could follow up on clarifying that,

[0:34:47] Trustee Stamford (probable): but rather than holding up the minutes,

[0:34:51] Trustee Stamford (probable): could we just delete everything past Cotton Bay?

[0:34:56] Voice 5: So

[0:34:56] Trustee Stamford (probable): the community lot and the community dock

[0:34:58] Trustee Stamford (probable): that already exists be deleted from this.

[0:35:02] Trustee Luckham (probable): Okay, so Diane, do you understand that?

[0:35:04] Trustee Luckham (probable): And Trustee Bernardo, are you in support of that amendment

[0:35:08] Trustee Luckham (probable): in order to not to provide misinformation?

[0:35:12] Trustee Bernardo (probable): No objection.

[0:35:14] Trustee Luckham (probable): Okay.

[0:35:15] Trustee Stamford (probable): And then

[0:35:16] Trustee Stamford (probable): at some point, somebody will follow up to just clarify that,

[0:35:21] Trustee Stamford (probable): and we can always add that in.

[0:35:22] Trustee Luckham (probable): Yeah, so perhaps that needs to be added to a follow-up action list somewhere.

[0:35:27] Trustee Luckham (probable): That would be good.

[0:35:28] Trustee Luckham (probable): So, Recorder Corbett, did you get that correction?

[0:35:33] Voice 10: Yes, I did. Thanks.

[0:35:35] Trustee Luckham (probable): Okay, then. So then is are there any other changes to the minutes?

[0:35:41] Trustee Luckham (probable): Nope. So then let's adopt the minutes of March the 14th of the Gambier LTC by general consent.

[0:35:49] Trustee Luckham (probable): And thank you, Kate, for your close eye on the details.

[0:35:54] Trustee Luckham (probable): I'm going to move to page 10 of our agenda section 26 resolutions without meeting report.

[0:35:59] Trustee Luckham (probable): Those are decisions that the LCC has made to advance business and is simply there to receive for information, unless there's any concerns.

[0:36:09] Trustee Luckham (probable): And so we'll move on from receiving that. Advisory Planning Commission minutes.

[0:36:14] Trustee Luckham (probable): No meetings were had by the Commission. And so we'll look forward to something in the future.

[0:36:21] Trustee Luckham (probable): Business arising now from the minutes is the follow up action list.

[0:36:26] Trustee Luckham (probable): And I'll just turn to staff to ask if this is up to date.

[0:36:31] Trustee Luckham (probable): Is there any changes that have been made since it was published?

[0:36:36] Planner McCargar (probable): No, there have been no changes.

[0:36:39] Planner McCargar (probable): I did just want to note that related to Trustee Stamford's question regarding the introductory

[0:36:47] Planner McCargar (probable): meeting with Mody that was Will to follow up in April, Will has tried to follow up and

[0:36:55] Planner McCargar (probable): and she hasn't been able to get any response so she was going to uh follow up with you trustee

[0:37:02] Planner McCargar (probable): stanford and see if you had any contacts at modi or um yeah sort of a way a way in to help set up

[0:37:09] Planner McCargar (probable): this meeting yeah thank

[0:37:11] Planner McCargar (probable): you great

[0:37:12] Trustee Luckham (probable): great for that answer to that question um so uh trustees do you

[0:37:16] Trustee Luckham (probable): have any questions um uh regarding any of the follow-up action items that are there as trustee

[0:37:22] Trustee Luckham (probable): Do you Stanford?

[0:37:22] Trustee Luckham (probable): I see you nodding.

[0:37:23] Trustee Luckham (probable): Trustee Bernardo, do you have any questions?

[0:37:25] Voice 5: I don't.

[0:37:26] Trustee Luckham (probable): Okay.

[0:37:28] Trustee Stamford (probable): I just wanted to update about the water recharge.

[0:37:34] Trustee Stamford (probable): Here, let me look at my rate.

[0:37:37] Trustee Stamford (probable): I did get an email this morning.

[0:37:42] Trustee Stamford (probable): Sorry, I'm trying to get up here.

[0:37:51] Voice 5: I did

[0:37:51] Trustee Stamford (probable): get an email from a water specialist.

[0:37:57] Trustee Stamford (probable): William Schulbeck and he said that they did receive the report here I'm just reading it

[0:38:04] Trustee Stamford (probable): us staff received the deliverables from GW Solutions for the Honest Trust Area Groundwater

[0:38:11] Trustee Stamford (probable): Recharge Mapping Project and staff are reviewing the deliverables and will provide it to the

[0:38:18] Trustee Stamford (probable): Regional Planning Committee and then to the local trust committees once it's completed so I'm hoping

[0:38:24] Trustee Stamford (probable): hoping to get an ETA from him on that.

[0:38:27] Trustee Stamford (probable): I think that just helps everybody know where they're at

[0:38:29] Trustee Stamford (probable): with water and that will sound.

[0:38:32] Trustee Stamford (probable): I think it's the last part of that project.

[0:38:37] Trustee Stamford (probable): I think the other islands have been done.

[0:38:39] Trustee Stamford (probable): I'm not sure about Thedas

[0:38:41] Trustee Stamford (probable): and some of the Northern islands.

[0:38:43] Trustee Stamford (probable): Do you know Chair Luckham?

[0:38:46] Trustee Luckham (probable): That I do not know.

[0:38:48] Trustee Luckham (probable): I'm not aware of anything here.

[0:38:51] Trustee Luckham (probable): The regional district has their own sort of project

[0:38:54] Trustee Luckham (probable): that we're supposed to be participating in,

[0:38:56] Trustee Luckham (probable): but I don't know.

[0:38:57] Trustee Stamford (probable): Okay, yeah, I just wanted to make sure

[0:38:59] Trustee Stamford (probable): that project cycled through completed

[0:39:02] Trustee Stamford (probable): because sometimes inadvertently

[0:39:05] Trustee Stamford (probable): the house sound area kind of gets dropped off

[0:39:09] Trustee Stamford (probable): just because it's more complex

[0:39:11] Trustee Stamford (probable): and it's authorities over different groups.

[0:39:16] Trustee Stamford (probable): So anyway, I'm following through with that.

[0:39:18] Trustee Stamford (probable): Thank you.

[0:39:20] Trustee Luckham (probable): Okay, anything else on the follow-up action list?

[0:39:24] Trustee Luckham (probable): no all right then so we'll receive that for information as well and thank staff for their work

[0:39:29] Trustee Luckham (probable): on those items this brings us to applications and referrals and we have a development variance

[0:39:34] Trustee Luckham (probable): permit here today uh number 22 2022.4 stats is the name at 900 keats road um we have a staff report

[0:39:45] Trustee Luckham (probable): here and i'll just ask um it looks like uh stefan bau is going to take the lead on this one do we

[0:39:52] Trustee Luckham (probable): have the applicant in the audience at all anybody know

[0:39:57] Trustee Luckham (probable): because

[0:39:59] Voice 10: i believe i believe monty stats is in

[0:40:01] Voice 10: the um is there and has his hand up right now or

[0:40:06] Trustee Luckham (probable): do i see okay very good so monty uh thank you for

[0:40:09] Trustee Luckham (probable): joining us um what we're gonna do here is ask staff to provide uh the report uh uh information

[0:40:17] Trustee Luckham (probable): and then i would turn to you to ask you if you have uh if you concur with the uh report

[0:40:23] Trustee Luckham (probable): report recommendations, and if you have any important additional information that we should

[0:40:28] Trustee Luckham (probable): have, and then we'll have a conversation at the LTC table here to determine how we're going to

[0:40:33] Trustee Luckham (probable): advance this or not. So thank you very much for joining us, and I'll turn to, is it Stefan

[0:40:41] Trustee Luckham (probable): Bauer, are you going to take the lead on this one?

[0:40:44] Voice 15: I am, yes, yeah, like a brief introduction then.

[0:40:48] Voice 15: So this is a development variance permit application to facilitate the construction of a rock wall revetment in a setback to the natural boundary of the sea on Keats Island at District Lot 696.

[0:41:01] Voice 15: The rock wall revetment is intended to protect an existing dwelling and is designed to adhere to the intent of the Green Shores for Homes Guiding Principles.

[0:41:11] Voice 15: The application was referred to the Islands Trust Conservancy Board since the subject property is

[0:41:17] Voice 15: adjacent to a Conservancy owned property and the board has responded stating that their interests

[0:41:22] Voice 15: are unaffected by the application. Staff are recommending approval of the permit because

[0:41:27] Voice 15: they will all be constructed upland in the natural boundary of the sea, will not adversely impact

[0:41:32] Voice 15: shoreline processes and will not impact neighbouring properties. All

[0:41:39] Trustee Luckham (probable): right, thank you.

[0:41:40] Trustee Luckham (probable): so I'll just turn to the applicant to see if you have any remarks can we get

[0:41:47] Trustee Luckham (probable): him promoted to

[0:41:49] Voice 5: speaker well there you are so Monty

[0:42:04] Trustee Luckham (probable): is it could you your floor is yours and

[0:42:07] Trustee Luckham (probable): would you like to address the LTC with respect to your application yeah

[0:42:12] Voice 2: that was hello everybody I'm

[0:42:14] Voice 2: I'm Monty. I'm the development consultant representing the owner of the leasehold lot

[0:42:22] Voice 2: and the home. And so I'm facilitating the application. Thank you. Is it Stefan or is

[0:42:29] Voice 2: it Steven? It's Steven.

[0:42:32] Voice 2: Okay. Yes. Thank you, Steven, for introducing the report and the application. I don't have

[0:42:39] Voice 2: too much to add. I just want to reiterate that it's a very old home. It was built before

[0:42:44] Voice 2: or any of setbacks or foreshore assessments were in place.

[0:42:51] Voice 2: It's been in the same family for many generations

[0:42:55] Voice 2: and the photos that were provided to Stephen

[0:42:57] Voice 2: as part of the application process on our end

[0:43:00] Voice 2: were indeed within the same family.

[0:43:03] Voice 2: And recently in the last few years,

[0:43:07] Voice 2: just with kind of more extreme tidal events,

[0:43:09] Voice 2: The house has been subject to a little bit of damage or a little bit of impact from, you know, king tides and whatnot.

[0:43:19] Voice 2: And the purpose of the revetment is simply just to protect the house as it is now.

[0:43:28] Voice 2: And it's not a very big wall.

[0:43:30] Voice 2: wall. It's just there to basically lessen the impact of any tidal activity. And we've

[0:43:40] Voice 2: had the environmental reports and the engineering reports that give us all of the recommendations.

[0:43:47] Voice 2: So it would be built to all of the latest standards and best practices. And yeah, if

[0:43:53] Voice 2: you have any questions, I'm happy to answer as well. And the owner of the cabin is here

[0:43:59] Voice 2: as well um so if there's any questions that i can't answer um i'm happy to defer to him as well

[0:44:06] Voice 2: but that's all i

[0:44:07] Voice 2: have to say thank

[0:44:08] Trustee Luckham (probable): you very much for speaking to us today so trustees uh

[0:44:13] Trustee Luckham (probable): any comments or questions or actions you'd like to take um with respect to this application over

[0:44:19] Trustee Luckham (probable): to you well

[0:44:22] Trustee Bernardo (probable): if i can speak to it um uh i've uh i've read the report uh and the attachments to

[0:44:29] Trustee Bernardo (probable): it and frankly it looks very straightforward to me uh i don't have any objections to it i don't

[0:44:35] Trustee Bernardo (probable): think there's any even any need for any clarifications at least from my end uh the

[0:44:40] Trustee Bernardo (probable): need for the sea wall and perhaps that's the wrong way that i shouldn't be saying that the need for

[0:44:46] Trustee Bernardo (probable): the revetment seems very straightforward uh it's a rational solution to a difficult problem and as

[0:44:54] Trustee Bernardo (probable): far as we can tell from the professional reports it's not going to have an adverse impact on the

[0:44:59] Trustee Bernardo (probable): the environment or the neighbors.

[0:45:02] Trustee Bernardo (probable): So you're not going to hear any objections from me.

[0:45:08] Voice 5: Okay, thank you, Trustee Bernardo.

[0:45:10] Voice 5: Trustee Stamford.

[0:45:13] Trustee Stamford (probable): Yeah, just a couple of questions about the report itself.

[0:45:17] Trustee Stamford (probable): And then actually there's one question

[0:45:21] Trustee Stamford (probable): for the applicant or the representative.

[0:45:25] Trustee Stamford (probable): I didn't see anywhere in here,

[0:45:28] Trustee Stamford (probable): when is the best time of year to put this kind of

[0:45:33] Trustee Stamford (probable): structure in um is

[0:45:36] Voice 5: that being indicated anywhere hello again um

[0:45:44] Voice 2: we weren't given any timeline

[0:45:46] Voice 2: recommendations on when to build um but typically there's a fisheries window between august 15th and

[0:45:52] Voice 2: january 29th when any foreshore works are recommended um through the fisheries act

[0:45:58] Voice 2: um but as far as i know we haven't been held to that timeline um we're not really

[0:46:05] Voice 2: we're not really in the intertidal zone we're just above it i guess um but uh that's the you

[0:46:12] Voice 2: know there's going to be an environmental monitor on site during construction um and if if that

[0:46:17] Voice 2: would be a uh um anyways we can we can fit that into the scheduling for sure if needed

[0:46:24] Voice 2: yeah

[0:46:26] Trustee Stamford (probable): just and then the idea is to have it done in this year's ideal window or just yeah

[0:46:34] Voice 2: Yeah, we were hoping to have it done last year so I'm assuming that as soon as we get the go ahead, or if we get the go ahead, and the approval to proceed with it where it'll go on to a work plan for the contractor right away.

[0:46:50] Trustee Stamford (probable): Thank you. Thank you. And then I've got a couple of questions.

[0:46:55] Trustee Stamford (probable): questions. In the background of the report, the second sentence says the applicant has

[0:47:07] Trustee Stamford (probable): provided a historical photo of the cabin. The applicant has indicated they do not wish to

[0:47:11] Trustee Stamford (probable): include the cabin or any associated structures in the variance. What is the meaning of that last

[0:47:19] Trustee Stamford (probable): last sentence. Why would they want to include the associated structures? Should they be part

[0:47:30] Trustee Stamford (probable): of a variance, or why was that mentioned?

[0:47:33] Voice 15: Yeah, the photos that have been provided show a dwelling, but they don't show some of the

[0:47:42] Voice 15: decks or the the other wood structures that are around um and so those are not included in the

[0:47:50] Voice 15: experience it was offered as a um you know to include multiple structures in the variance

[0:47:55] Voice 15: request um but they had indicated that they did not wish to include um anything aside from the

[0:48:01] Voice 15: and so

[0:48:04] Trustee Stamford (probable): is there a possibility that this may come back with variances for those other structures

[0:48:10] Trustee Stamford (probable): it's

[0:48:14] Voice 15: i don't know if they intend to to make a separate application or or not at this point

[0:48:19] Trustee Stamford (probable): okay

[0:48:20] Trustee Stamford (probable): um and then um now that district lot 696 can actually go the the cabins on 696 can start

[0:48:32] Trustee Stamford (probable): making changes and and um fixing their their cabins etc is there any indication that we're getting

[0:48:40] Trustee Stamford (probable): more of these types of applications are we seeing an increase in questions about

[0:48:47] Trustee Stamford (probable): these properties being fixed up because we did there was some concern that we'd see a lot of

[0:48:55] Trustee Stamford (probable): requests for variances or building applications through the regional district to

[0:49:03] Trustee Stamford (probable): maintain these cabinets they hadn't had the opportunity to do so in the last few years

[0:49:08] Trustee Stamford (probable): while this 696 is going through its rezoning process?

[0:49:15] Voice 15: I don't know if I can give a completely fulsome answer to that.

[0:49:21] Voice 15: Anecdotally, I wouldn't say that I've received a number,

[0:49:25] Voice 15: any increase in inquiries about these cabins.

[0:49:30] Voice 15: And I haven't seen, I haven't gone and looked either,

[0:49:33] Voice 15: but I haven't seen a high volume of applications from these and these cabins either but there

[0:49:40] Voice 15: could be others I it's not to say there isn't.

[0:49:42] Trustee Stamford (probable): Yeah it's just out of interest because that was

[0:49:44] Trustee Stamford (probable): a concern so okay thank you.

[0:49:49] Trustee Luckham (probable): Okay very good thank you I have a couple of questions just of general

[0:49:54] Trustee Luckham (probable): interest mostly because I'm not at this point as a new trustee not terribly familiar with

[0:49:59] Trustee Luckham (probable): with some of the geography and history.

[0:50:02] Trustee Luckham (probable): These, it's a lease, this is a leasehold property.

[0:50:05] Trustee Luckham (probable): Who is the lessor or the leasee

[0:50:09] Trustee Luckham (probable): or whichever the notion it might be?

[0:50:12] Trustee Luckham (probable): And for what period, usually these are 99 year leases,

[0:50:16] Trustee Luckham (probable): that kind of thing.

[0:50:17] Trustee Luckham (probable): What's

[0:50:18] Voice 5: the detail on that lease?

[0:50:24] Voice 5: Anybody know?

[0:50:28] Voice 5: I'm not sure.

[0:50:32] Trustee Bernardo (probable): My understanding is Trustee Stamford has a long history

[0:50:35] Trustee Bernardo (probable): with uh with uh this particular launch yeah

[0:50:40] Trustee Stamford (probable): um i can't remember the exact date when uh the 99 year

[0:50:45] Trustee Stamford (probable): lease is up but it's up soon i think it's within the next 10 years that it's and this is the

[0:50:53] Trustee Stamford (probable): six dl696 which is this long long 40-year process so this is one of the the cabins on that part of

[0:51:04] Trustee Stamford (probable): the leaseholders so um but yeah that's part of the whole reason for the rezoning and subdivision

[0:51:10] Trustee Stamford (probable): application is to to um move that lease over to freehold oh

[0:51:17] Trustee Luckham (probable): i see that part of

[0:51:18] Trustee Luckham (probable): it so okay that

[0:51:19] Trustee Luckham (probable): helps me and so then it's it's the crown that uh owns the property that's leasing it to these folks

[0:51:27] Trustee Luckham (probable): no

[0:51:28] Trustee Stamford (probable): it's it's um convention

[0:51:31] Trustee Bernardo (probable): it's a baptist convention of canada they're the people who

[0:51:35] Trustee Bernardo (probable): run keats camp and they have all these they've had these leaseholders for all these years the

[0:51:40] Trustee Bernardo (probable): leases are running out and as kate has pointed out there's been uh the and she knows far more

[0:51:46] Trustee Bernardo (probable): about this than i do because she's actually been involved in the rezoning process but it's been a

[0:51:50] Trustee Bernardo (probable): long uh very involved rezoning process and it's now from our end at the islands trust

[0:51:57] Trustee Bernardo (probable): trust uh we've done our part of it and in a sense and kate can correct me if i'm wrong about this

[0:52:02] Trustee Bernardo (probable): and converting those leaseholds over to uh fee simple it's basically a turnkey

[0:52:09] Trustee Bernardo (probable): arrangement it's that's something that has to be negotiated between the leaseholders and

[0:52:13] Trustee Bernardo (probable): uh the lessor which is the baptist convention uh but in terms of the zoning aspects of that

[0:52:20] Trustee Bernardo (probable): that's covered and uh i've only briefly reviewed the history of all that stuff but there was a lot

[0:52:29] Trustee Bernardo (probable): done like a lot it's it's it's more than just rezoning uh water issues a whole bunch of

[0:52:36] Trustee Bernardo (probable): everything you could imagine that you'd be concerned with has been addressed have i got that

[0:52:41] Trustee Bernardo (probable): but

[0:52:41] Trustee Stamford (probable): it's 110 lease lots that are being converting over.

[0:52:49] Trustee Stamford (probable): The real expert on this is planners of panic who actually steered this

[0:52:55] Trustee Stamford (probable): through after many, many years of it moldering away.

[0:52:59] Trustee Luckham (probable): Okay.

[0:53:00] Trustee Luckham (probable): So some of the details are coming back to me now as that's come through

[0:53:04] Trustee Luckham (probable): executive committee.

[0:53:05] Trustee Luckham (probable): And that explains the historical activity list that's in the application

[0:53:09] Trustee Luckham (probable): that go back all the way to 2002.

[0:53:11] Trustee Luckham (probable): i think so uh i do now uh understand some of the context for that um and presumably the materials

[0:53:19] Trustee Luckham (probable): should be brought in by barge and then offloaded and i'm assuming that there would be no impact on

[0:53:25] Trustee Luckham (probable): the on the foreshore associated with that that that activity would all happen from a barge

[0:53:30] Trustee Luckham (probable): i'd be interested in what the applicant

[0:53:33] Voice 5: has to say about that um

[0:53:39] Voice 2: yep that's one way to do it

[0:53:40] Voice 2: there's very little road access to get down there so we'd have to uh come in by barge and then um

[0:53:46] Voice 2: Yeah, like the environmental report says, we'd have to have the spill kits for the machine

[0:53:54] Voice 2: and we can't make it much, like if we have to remove large woody debris from the beach,

[0:54:00] Voice 2: we have to put it back.

[0:54:02] Voice 2: Yeah, it's pretty standard.

[0:54:04] Voice 2: This isn't a very big wall, but yeah, it would be done by barge.

[0:54:07] Trustee Luckham (probable): Okay.

[0:54:08] Voice 2: Thank you very much.

[0:54:10] Trustee Luckham (probable): There was some concerns that was voiced about how this was referred to First Nations or not, but it doesn't strike me that it's a rock bluff of which you're adding more rock.

[0:54:23] Trustee Luckham (probable): It would be a little bit, it would be comforting to know that as well as an environmental monitor, there might be a First Nations monitor.

[0:54:34] Trustee Luckham (probable): But the applicant has been provided with the chance finds materials and just would want to just note that if something turns up to be found, then that work would have to stop and that would have to be engaged appropriately.

[0:54:50] Trustee Luckham (probable): But I'm just making a comment to that. Normally we do refer these things to the nations.

[0:54:56] Trustee Luckham (probable): Staff have reviewed it in that light. But of course, we don't speak for them.

[0:55:01] Trustee Luckham (probable): and so anyway i'll turn to trustees to ask you what you want to do today and so motion is in

[0:55:07] Trustee Luckham (probable): the package and um can

[0:55:10] Trustee Stamford (probable): i can i just follow up with that i just because that area has quite a bit of

[0:55:18] Trustee Stamford (probable): archaeological um fines um that sort of whole arm of keats is just got a lot there i would

[0:55:28] Trustee Stamford (probable): I wouldn't mind a comment from staff as to any further details about how we can support First Nations engagement in that area for things like rock walls.

[0:55:46] Voice 5: sure so so through the chair one of the

[0:55:48] Voice 15: options um available to you would be to

[0:55:53] Voice 15: um have staff refer this application to uh the first nations um in the act like uh the squamish

[0:56:00] Voice 15: first nation for example um and then that would allow them to to you know see the application

[0:56:07] Voice 15: package and make any comments that they saw fit.

[0:56:13] Voice 15: In reviewing it, it didn't appear to trigger a need for any permitting from the BC Archaeological

[0:56:21] Voice 15: Branch, but that's, yeah.

[0:56:28] Voice 12: Trustee Bernardo?

[0:56:31] Trustee Bernardo (probable): Yes, I think, you know, I think we do need to be absolutely sensitive to the archaeological

[0:56:39] Trustee Bernardo (probable): question and as part of the larger issue about being sensitive and wise about addressing

[0:56:48] Trustee Bernardo (probable): our relationships with the relevant First Nations and recognizing their obviously legitimate

[0:56:56] Trustee Bernardo (probable): interest in ensuring that their heritage, to the extent that there's any in that particular

[0:57:04] Trustee Bernardo (probable): property, is addressed.

[0:57:05] Trustee Bernardo (probable): My reading, and I'd like to say, sorry about the long introduction, but...

[0:57:11] Trustee Bernardo (probable): where I'm going with this,

[0:57:12] Trustee Bernardo (probable): and I'm going to ask staff for comment here is,

[0:57:15] Trustee Bernardo (probable): not withstanding that,

[0:57:16] Trustee Bernardo (probable): which is an absolutely important issue,

[0:57:20] Trustee Bernardo (probable): there's also a balancing issue here

[0:57:21] Trustee Bernardo (probable): when we've got an applicant

[0:57:22] Trustee Bernardo (probable): that's gone through a lot of trouble so far.

[0:57:24] Trustee Bernardo (probable): I mean, I'm just basing this on the report that I've read.

[0:57:28] Trustee Bernardo (probable): I have no other knowledge from it,

[0:57:30] Trustee Bernardo (probable): but it looks like in terms of the kind of considerations

[0:57:36] Trustee Bernardo (probable): that we mostly care about in terms of the environment,

[0:57:39] Trustee Bernardo (probable): in terms of the overall impact

[0:57:42] Trustee Bernardo (probable): on it uh it's quite clear that the applicant has gone to the trouble and expense of dealing with

[0:57:50] Trustee Bernardo (probable): all of that and in my reading and this i'm getting up to the comment part what i'd like to hear from

[0:57:55] Trustee Bernardo (probable): staff is my reading of it i inferred and i could be wrong i don't know i inferred that the matter

[0:58:02] Trustee Bernardo (probable): wasn't referred uh to first nations by staff because of the specifics of this project it's

[0:58:10] Trustee Bernardo (probable): limited in scope and it's basically right on the rock uh that is in front of the house

[0:58:17] Trustee Bernardo (probable): by the water and that the odds of there actually just as a practical matter there being anything

[0:58:25] Trustee Bernardo (probable): archaeological uh interest there are remote and i inferred that's why it wasn't referred

[0:58:33] Trustee Bernardo (probable): in the first instance but i'd like to know if that's right is that right so

[0:58:37] Voice 15: yeah you're correct

[0:58:38] Voice 15: that it wasn't referred to first nations um and yeah and it's not typical for us to um

[0:58:47] Voice 15: refer development grades for applications to first nations um prior to bringing it to the

[0:58:53] Voice 15: ltc there are there are certainly examples where we have um but this this one in reviewing it it

[0:58:59] Voice 15: didn't look like that was um that was that was necessary um initially and so um but it's still

[0:59:06] Voice 15: it's still an option to be able to the LTC.

[0:59:10] Trustee Bernardo (probable): Well, if I can make the political comment now,

[0:59:12] Trustee Bernardo (probable): it's that, you know, this is always difficult, but I think we have to strike a balance

[0:59:20] Trustee Bernardo (probable): of interest on these things. And with respect to this particular project, and I wouldn't,

[0:59:26] Trustee Bernardo (probable): this isn't a general statement about all projects, but with this particular project,

[0:59:31] Trustee Bernardo (probable): based on the information that we've been given, it seems to me, this is my own conclusion, is

[0:59:37] Trustee Bernardo (probable): is the odds of there being something

[0:59:38] Trustee Bernardo (probable): of archeological interest in this very restricted

[0:59:42] Trustee Bernardo (probable): piece of rock or remote.

[0:59:45] Trustee Bernardo (probable): And my concern is, you know,

[0:59:47] Trustee Bernardo (probable): if we out of an abundance of caution

[0:59:48] Trustee Bernardo (probable): refer to Squamish nation,

[0:59:52] Trustee Bernardo (probable): are we imposing, you know,

[0:59:54] Trustee Bernardo (probable): an additional hardship on the applicant that's unnecessary?

[0:59:59] Trustee Bernardo (probable): And that's not

[1:00:00] Trustee Bernardo (probable): for you to comment that's that's a political comment for for the other trustees tonight and

[1:00:05] Trustee Bernardo (probable): i see uh the representer from the applicant is waving his hand and wants to say something

[1:00:12] Trustee Luckham (probable): over to the uh representative uh thank you

[1:00:17] Voice 2: i i apologize for interrupting um i just obviously

[1:00:23] Voice 2: yeah i i acknowledge that we're on squamish territory um i'm actually a first nations myself

[1:00:29] Voice 2: myself as well. But part of my process as the as the consultant on any of the projects

[1:00:37] Voice 2: that I do, I always contact the heritage conservation branch prior to any project that we do embark

[1:00:42] Voice 2: on. And in doing so, I'm trying to find it now, but I'm pretty sure I sent it to Ian,

[1:00:49] Voice 2: or sorry, to Steven, the response that I got from them. So they send you a map where the

[1:00:56] Voice 2: closest heritage the the known heritage uh archaeological sites are and this one wasn't

[1:01:02] Voice 2: close to any of them um not to say that there's nothing there but we are bound by the heritage

[1:01:07] Voice 2: conservation act in which if we find anything on site that is suspected to be of archaeological

[1:01:13] Voice 2: significance we have to stop and we're bound by the law to do that and we're we're well aware of

[1:01:19] Voice 2: of that, I guess, that law and what we have to do to,

[1:01:27] Voice 2: anyways, what we're obligated to do if we do find anything.

[1:01:31] Voice 2: So we're well aware of what's, yeah,

[1:01:36] Voice 2: what's at stake archeological,

[1:01:38] Voice 2: or archeologically wise, I suppose.

[1:01:45] Trustee Luckham (probable): Okay, so, trustees, it is up to you

[1:01:49] Trustee Luckham (probable): what you want to do here.

[1:01:50] Trustee Luckham (probable): So it's tricky balancing.

[1:01:55] Trustee Luckham (probable): Somebody said balance, and it is tricky.

[1:01:59] Trustee Luckham (probable): Trustee Bernardo?

[1:02:00] Trustee Bernardo (probable): Yes, I'm prepared to move that the Local Trust Committee

[1:02:06] Trustee Bernardo (probable): approve the variance application.

[1:02:10] Trustee Luckham (probable): So that's moved.

[1:02:11] Trustee Luckham (probable): Do I have a seconder?

[1:02:11] Trustee Luckham (probable): Trustee Stamford, seconding.

[1:02:14] Trustee Luckham (probable): Any further discussion?

[1:02:16] Trustee Stamford (probable): I have just a comment.

[1:02:19] Trustee Luckham (probable): I

[1:02:20] Trustee Stamford (probable): appreciate the level of effort that's gone into this to look at ways of mitigating

[1:02:27] Trustee Stamford (probable): waterfront structures I think a lot of ideas have been put in place here recognizing that we are

[1:02:36] Trustee Stamford (probable): limited in many cases especially on on Keats by the small lots of ability for people to protect

[1:02:46] Trustee Stamford (probable): not just their own structures,

[1:02:49] Trustee Stamford (probable): but to protect to their best of the ability,

[1:02:52] Trustee Stamford (probable): the sensitive environment.

[1:02:53] Trustee Stamford (probable): And this particular property is close

[1:02:57] Trustee Stamford (probable): to a conservancy property.

[1:03:02] Trustee Stamford (probable): And this area is particularly sensitive.

[1:03:05] Trustee Stamford (probable): So I appreciate the work that went into proposing this.

[1:03:09] Trustee Stamford (probable): Thank you.

[1:03:13] Trustee Luckham (probable): Okay, any further remarks?

[1:03:15] Trustee Luckham (probable): I'll call the vote.

[1:03:16] Trustee Luckham (probable): Vote, all those in favor, please raise your hands.

[1:03:20] Trustee Luckham (probable): Awesome, that carries unanimously.

[1:03:22] Trustee Luckham (probable): So thank you very much to the applicant

[1:03:25] Trustee Luckham (probable): and indeed keep an eye out

[1:03:29] Trustee Luckham (probable): as you're conducting that activity

[1:03:31] Trustee Luckham (probable): and minimize the impacts and act accordingly

[1:03:36] Trustee Luckham (probable): if there's any chance fines associated

[1:03:38] Trustee Luckham (probable): with First Nations heritage.

[1:03:40] Trustee Luckham (probable): So let us then, I think that concludes that item.

[1:03:44] Trustee Luckham (probable): Thank you, good luck with the project

[1:03:46] Trustee Luckham (probable): and let us continue on.

[1:03:47] Trustee Luckham (probable): So the next item is on page 50 of our agenda package,

[1:03:51] Trustee Luckham (probable): the Keech Shoreline Protection Project.

[1:03:54] Trustee Luckham (probable): This is a memorandum only.

[1:03:56] Trustee Luckham (probable): And Planet Macargar, are you taking us through that one?

[1:04:01] Planner McCargar (probable): Yeah, I can just provide a brief introduction.

[1:04:05] Planner McCargar (probable): So the purpose of this Keech Island Shoreline Protection Project,

[1:04:10] Planner McCargar (probable): as I'm sure you all know,

[1:04:12] Planner McCargar (probable): is to establish a shoreline development permit area

[1:04:14] Planner McCargar (probable): for the purposes of protecting the natural environment.

[1:04:18] Planner McCargar (probable): Just a bit of background, work was initiated with this project back in 2018.

[1:04:24] Planner McCargar (probable): The project is currently in phase three.

[1:04:28] Planner McCargar (probable): Proposed bylaw number 153 that would amend the OCP and proposed bylaw number 154

[1:04:34] Planner McCargar (probable): that will amend the land use bylaw were given first reading back in the summer of 2021.

[1:04:40] Planner McCargar (probable): 2021. It was first reading was then rescinded and given again October of 2021. There was some

[1:04:51] Planner McCargar (probable): changes that were made. Then second reading was given in September of 2022. And that's where it's

[1:04:59] Planner McCargar (probable): stayed for for now. So we're just at second reading. Three community information meetings

[1:05:05] Planner McCargar (probable): have been held at, I was just getting some feedback there.

[1:05:11] Planner McCargar (probable): And then one more is scheduled for July 21st in Gibsons,

[1:05:16] Planner McCargar (probable): as was mentioned earlier in the meeting.

[1:05:19] Planner McCargar (probable): So in response to the LTC's request

[1:05:21] Planner McCargar (probable): that staff provide an annotated bylaw

[1:05:24] Planner McCargar (probable): with proposed amendments supported by scientific findings,

[1:05:28] Planner McCargar (probable): staff have reviewed the proposed bylaws 153 and 154

[1:05:32] Planner McCargar (probable): and highlighted major changes that have been proposed

[1:05:35] Planner McCargar (probable): in the attachments.

[1:05:36] Planner McCargar (probable): Staff also worked with a qualified environmental professional specializing in aquatic science from Madrone Environmental to review the bylaws and then provide some information to help articulate the important functions that are provided by marine foreshore habitat.

[1:05:53] Planner McCargar (probable): That information is attached in a report starting on page 72 of the agenda.

[1:05:58] Planner McCargar (probable): and it helps to provide reasoning as to why reduced footprints and sensitive approaches

[1:06:04] Planner McCargar (probable): to development are required in marine foreshore areas. So the main, I'll just, you know, briefly

[1:06:11] Planner McCargar (probable): go through some of the main proposed changes. The main proposed change to the OCP is the creation

[1:06:18] Planner McCargar (probable): of the shoreline development permit area, and that would be measured 15 meters upland from the

[1:06:24] Planner McCargar (probable): foreshore and 100 meters seaward from the foreshore so this will require that a development permit be

[1:06:31] Planner McCargar (probable): obtained for certain types of new development that occur within the development permit area

[1:06:39] Planner McCargar (probable): the amendments to the land use bylaw leave the setback for development at seven and a half meters

[1:06:45] Planner McCargar (probable): except on two large undeveloped lots in the center of the island where it's proposed that the setback

[1:06:51] Planner McCargar (probable): be 15 meters. Some of the major highlights of the land use bylaw changes are reduction in the size

[1:06:58] Planner McCargar (probable): of platforms in the setback from the natural boundary of the sea, removal of some structures

[1:07:05] Planner McCargar (probable): from permitted structures in the setback, increase the setback from the natural boundary of the sea

[1:07:11] Planner McCargar (probable): from 15 meters in those two lots that I mentioned, an introduction of distance between docks,

[1:07:21] Planner McCargar (probable): and reductions in the maximum size of docks and ramps. And then the land use bylaw also

[1:07:27] Planner McCargar (probable): includes all the guidelines for the development permit area. So attachment two in the agenda

[1:07:34] Planner McCargar (probable): package highlights the proposed changes and provides links to relevant federal and provincial

[1:07:40] Planner McCargar (probable): legislation to justify the proposed changes. It also includes links to scholarly articles and

[1:07:47] Planner McCargar (probable): studies that illustrate the importance of marine foreshore protection and I won't go through all

[1:07:53] Planner McCargar (probable): of them but there's a number of links that are provided to kind of back up some of the changes

[1:07:58] Planner McCargar (probable): that have been made and I'll give credit to our co-op student who helped to provide some of that

[1:08:05] Planner McCargar (probable): information and that's it for me if you have any questions I'm happy to answer them and this is

[1:08:15] Planner McCargar (probable): just a memorandum so no decision to be made at this time just providing the LTC with some of

[1:08:24] Planner McCargar (probable): the requested information and then we'll move forward with another community information

[1:08:29] Planner McCargar (probable): meeting on July 21st.

[1:08:43] Voice 5: Yes sorry I muted myself

[1:08:46] Trustee Luckham (probable): because I was coughing that wasn't feedback

[1:08:48] Trustee Luckham (probable): back uh planet mccarver um um trustee bernardo over to you

[1:08:55] Trustee Bernardo (probable): thank you i think the first thing we

[1:08:58] Trustee Bernardo (probable): need to do here uh is to commend planet mccarver for the uh thoroughness and the quality of this

[1:09:04] Trustee Bernardo (probable): memo

[1:09:05] Voice 4: um

[1:09:06] Trustee Bernardo (probable): it's very good thank you for that um although i think we have to acknowledge that

[1:09:14] Trustee Bernardo (probable): much of the information was already available the perennial issue on this particular project has

[1:09:20] Trustee Bernardo (probable): been really until now that the material information uh has been largely available but not in a form

[1:09:27] Trustee Bernardo (probable): that was particularly accessible to members of the public uh it's as simple sometimes as the

[1:09:35] Trustee Bernardo (probable): fact that our website isn't exactly that easy to negotiate finding this historical information on

[1:09:40] Trustee Bernardo (probable): even under the projects page isn't that easy for people to do unless they're already quite

[1:09:45] Trustee Bernardo (probable): familiar with the website and there's also another factor here which is the information

[1:09:50] Trustee Bernardo (probable): until now I don't think hasn't been provided in the kind of granular detail that people actually

[1:09:55] Trustee Bernardo (probable): needed to truly understand the rationale behind the project. Putting the case for the bylaws

[1:10:03] Trustee Bernardo (probable): all in one place and in this particular form I think makes the project or will make the project

[1:10:12] Trustee Bernardo (probable): more intelligible to the public so they can consider it on its objective merits.

[1:10:18] Trustee Bernardo (probable): One of the challenges of this situation on CAITS has been that residents have been pretty

[1:10:24] Trustee Bernardo (probable): frustrated with the process, and they felt limited in their ability to understand the

[1:10:35] Trustee Bernardo (probable): rationale for the process and for the project, and transparency is more than about making

[1:10:43] Trustee Bernardo (probable): information available.

[1:10:44] Trustee Bernardo (probable): It's also about making it accessible, and that's what this memo does.

[1:10:47] Trustee Bernardo (probable): does that's very helpful and i'm optimistic that um the memo will allow the upcoming community

[1:10:53] Trustee Bernardo (probable): community information meeting to proceed in a constructive way uh and a substantive way that

[1:11:00] Trustee Bernardo (probable): deals with the merits of the project as opposed to i'll be blunt people's anxieties um they may

[1:11:07] Trustee Bernardo (probable): still have uh objections and we'll have to hear them out on that but uh i'm optimistic we'll be

[1:11:15] Trustee Bernardo (probable): dealing with this on a rational basis and i'm hoping uh that i don't know if approval is

[1:11:22] Trustee Bernardo (probable): necessary for the memo or not but i'm hoping to be able to circulate this or disseminate it

[1:11:28] Trustee Bernardo (probable): to the public as soon as possible and on that point i've got a couple of very minor editing

[1:11:34] Trustee Bernardo (probable): suggestions and then a question about timing because the timing is referred to in the memo

[1:11:40] Trustee Bernardo (probable): so with the chair's indulgence i'd like to address the little edits i've got in mind

[1:11:45] Trustee Bernardo (probable): uh and then address the question of timing about next stages after community the community

[1:11:50] Trustee Bernardo (probable): information meeting uh

[1:11:53] Trustee Luckham (probable): certainly go ahead there uh trustee bernardo thank you for being prepared

[1:11:57] Trustee Luckham (probable): here to address these important items thank you um if i could refer uh

[1:12:03] Trustee Bernardo (probable): planet ricardo to page

[1:12:04] Voice 5: four i believe of the memo hang on where am i here so

[1:12:16] Trustee Luckham (probable): that must be about page 54 of the package

[1:12:19] Trustee Luckham (probable): Yeah, I believe it's page 53.

[1:12:24] Trustee Bernardo (probable): I'm scrolling it on half my screen here, right?

[1:12:27] Trustee Bernardo (probable): Top of it says changes.

[1:12:30] Trustee Bernardo (probable): Right. And this is a quibble about language, a paragraph B.

[1:12:38] Trustee Bernardo (probable): The language has removal of some structures from permitted structures in the setback.

[1:12:42] Trustee Bernardo (probable): I know what you're saying there, but I'm a little anxious that the way it's phrased may lead some people who read it to misunderstand that as the trust committee coming up with an order that some things like actual removal, as in requiring demolition,

[1:13:04] Trustee Bernardo (probable): as opposed to what I think we all know

[1:13:09] Trustee Bernardo (probable): is that what we're trying to do

[1:13:10] Trustee Bernardo (probable): is we're changing the nature of the permitted structures

[1:13:16] Trustee Bernardo (probable): as opposed to actually removing something.

[1:13:20] Trustee Bernardo (probable): So I think it might be better to sort of rephrase that

[1:13:23] Trustee Bernardo (probable): and I'm not going to write it for you,

[1:13:25] Trustee Bernardo (probable): but something along the lines about saying that there on B,

[1:13:30] Trustee Bernardo (probable): that it imposes added restrictions

[1:13:34] Trustee Bernardo (probable): restrictions on the nature of permitted structures or something like that it's just like let's get

[1:13:39] Trustee Bernardo (probable): away from the idea or the the risk that somebody reading this is going to think gee i've got this

[1:13:45] Trustee Bernardo (probable): thing that's historical down there am i going to have to take it down let's just avoid that

[1:13:50] Trustee Bernardo (probable): misunderstanding and the needless conversation that follows from that by fiddling with the

[1:13:55] Trustee Bernardo (probable): language there that's the one edit um should

[1:14:01] Trustee Luckham (probable): we provide additional remarks as we go through each

[1:14:05] Trustee Luckham (probable): of these or just summarize anybody

[1:14:07] Trustee Bernardo (probable): else has any comments about that uh sure uh go ahead no makes

[1:14:11] Trustee Stamford (probable): sense to me yeah whatever makes it clearer for people yeah

[1:14:15] Trustee Luckham (probable): yeah i'll just add maybe just from a

[1:14:20] Trustee Luckham (probable): technical uh perspective that yeah some reconsideration of suitable structures within

[1:14:24] Trustee Luckham (probable): the perimeter some language like that um and then of course um any amendments to the bylaws there's

[1:14:31] Trustee Luckham (probable): already a structure in place, it will become legal non-conforming. And so we wouldn't be actually

[1:14:38] Trustee Luckham (probable): asking people to tear things down, but some indication of that fact would also be helpful

[1:14:45] Trustee Luckham (probable): to indeed reduce that anxiety.

[1:14:49] Trustee Bernardo (probable): That's a good point because, you know, we're familiar with

[1:14:52] Trustee Bernardo (probable): those concepts, but for a lot of people, they're not, and there's no reason why they should be

[1:14:59] Trustee Bernardo (probable): particularly informed about these things until the need arises in their own lives and their own

[1:15:02] Trustee Bernardo (probable): experience but um uh if they're not familiar with how these things work uh there's there's a risk i

[1:15:10] Trustee Bernardo (probable): can't quantify it but a risk of a certain amount of confusion and i appreciate the comment chair

[1:15:15] Trustee Bernardo (probable): luckham to sort of maybe throw in a little remark there about it doesn't change you know um legally

[1:15:21] Trustee Bernardo (probable): legally non-conforming pre-existing items.

[1:15:24] Trustee Bernardo (probable): Right.

[1:15:25] Trustee Bernardo (probable): My only

[1:15:26] Trustee Bernardo (probable): upsetting comment.

[1:15:27] Trustee Bernardo (probable): Well,

[1:15:27] Trustee Luckham (probable): I'm assuming that's correct.

[1:15:30] Trustee Luckham (probable): And otherwise let's go back to trustee Bernardo

[1:15:32] Trustee Luckham (probable): to finish his additional remarks.

[1:15:33] Trustee Luckham (probable): Yeah.

[1:15:34] Trustee Bernardo (probable): Yeah, I, yeah, you know, and that's fair enough chair

[1:15:39] Trustee Bernardo (probable): before I move on to the next comment.

[1:15:40] Trustee Bernardo (probable): I mean, anything to say about that particular quibble

[1:15:44] Trustee Bernardo (probable): of mine, planner MacArthur has to.

[1:15:48] Planner McCargar (probable): I agree with what trustee Stanford said,

[1:15:50] Planner McCargar (probable): anything that makes it clearer to the public, I'm happy to do that edit and I can see what you mean,

[1:15:57] Planner McCargar (probable): how that language could be interpreted another way. I'm also happy to add in just a small,

[1:16:04] Planner McCargar (probable): you know, few sentences about what legal non-conforming is, if that's helpful.

[1:16:08] Trustee Bernardo (probable): Great, thank you. The other edit I've got is, if we could zoom ahead to page 63.

[1:16:13] Trustee Bernardo (probable): 3 um

[1:16:16] Voice 5: if you look at item 1.3 somewhere in the middle of the page there um

[1:16:28] Trustee Bernardo (probable): it talks about

[1:16:30] Trustee Bernardo (probable): replacing 3.0 meters with 5.0 meters and then the comment there is for navigational purposes

[1:16:38] Trustee Bernardo (probable): is that a typo because we're talking about a land regulation here um and perhaps that's a

[1:16:47] Trustee Bernardo (probable): reference to some language that's in the existing bylaw and it would make the navigational reference

[1:16:53] Trustee Bernardo (probable): would make sense, but I didn't go back to look at that,

[1:16:55] Trustee Bernardo (probable): but just reading it that right now,

[1:16:57] Trustee Bernardo (probable): it looks like it might be,

[1:16:59] Trustee Bernardo (probable): I'm having a hard time understanding

[1:17:00] Trustee Bernardo (probable): how

[1:17:01] Voice 5: that relates to navigational purposes.

[1:17:09] Voice 5: And so what page are you on there?

[1:17:11] Voice 5: I'm having trouble finding.

[1:17:13] Voice 5: Page 63, that's the numbering.

[1:17:17] Voice 5: I see, I didn't go far enough, 61.

[1:17:24] Trustee Bernardo (probable): Because this measurement of setbacks of buildings

[1:17:26] Trustee Bernardo (probable): and structures is amended by replacing three meters

[1:17:29] Trustee Bernardo (probable): with five meters, and then it says for navigational purposes.

[1:17:34] Trustee Bernardo (probable): Which is like, that doesn't sound right.

[1:17:38] Planner McCargar (probable): Let me just do a quick double check.

[1:17:40] Planner McCargar (probable): It might be the measurement of docks,

[1:17:46] Planner McCargar (probable): but let me just do a quick cross-reference.

[1:17:52] Voice 12: Private floats and it shall be said

[1:17:54] Voice 12: at least 10 minutes from any distinct dock or structure.

[1:18:01] Trustee Luckham (probable): Yeah, you know, one of the things there,

[1:18:03] Trustee Luckham (probable): that's a great question, Trustee Bernardo.

[1:18:06] Trustee Luckham (probable): One of the things there about docks

[1:18:08] Trustee Luckham (probable): is that you're not allowed to impede public access along the shore and i'm wondering if that's what

[1:18:14] Trustee Luckham (probable): that means but certainly maybe some different language would again help with clarity and and

[1:18:20] Trustee Bernardo (probable): i i don't want to we don't need to take up this meeting with

[1:18:24] Voice 5: line

[1:18:25] Trustee Bernardo (probable): editing here i'm just raising

[1:18:27] Trustee Bernardo (probable): this as an issue uh to be just examined and we'll clarify it and then just to finalize the memo

[1:18:35] Trustee Bernardo (probable): and planner mccarver i'm confident we'll just figure it out and we'll deal with it

[1:18:38] Trustee Bernardo (probable): and yeah i

[1:18:40] Trustee Bernardo (probable): just raise it just to flag it for the the committee now i don't really on you know

[1:18:44] Trustee Bernardo (probable): i don't have any substantive comments other than those don't even count as substantial

[1:18:50] Trustee Bernardo (probable): they're really just copy editing comments and i only have the two of them the only substantive

[1:18:55] Trustee Bernardo (probable): comment i have and i'm not sure it actually relates so much to the memo as to our discretion

[1:19:00] Trustee Bernardo (probable): is a committee and it may require some changing to the sequence of events that's spelled out at

[1:19:10] Trustee Bernardo (probable): page if we go back to page 54 um we now have this community information meeting that's scheduled for

[1:19:20] Trustee Bernardo (probable): july and uh as i said i think as i've said before i think it's an important meeting and i'm very

[1:19:28] Trustee Bernardo (probable): very happy that we've got this memo and the earlier we circulated to members of the public

[1:19:34] Trustee Bernardo (probable): on Keats Island and they and I'm really going to urge them to read this memo so they can come to

[1:19:40] Trustee Bernardo (probable): that meeting prepared but then we have a question about a public hearing to be decided I do think

[1:19:48] Trustee Bernardo (probable): a public hearing is necessary because there has been so much concern voiced on the island and

[1:19:58] Trustee Bernardo (probable): People need their opportunity to make their final submissions to us about what changes they think, if any, are required in the bylaws.

[1:20:09] Trustee Bernardo (probable): So I do think we're going to have to schedule a public hearing.

[1:20:12] Trustee Bernardo (probable): But between the community information meeting and public hearing, residents are going to need a certain amount of time to digest what they learned at the information meeting.

[1:20:21] Trustee Bernardo (probable): And if they have a presentation to make it a public hearing, and that's a serious business of saying, look, this is, you know, our submission as to how we think this bylaw should read.

[1:20:33] Trustee Bernardo (probable): They need time to prepare for that. I'm thinking, rather than the third reading of the bylaws in the fall, that the public hearing is in the fall, and then everything else, say, moves forward by three months into, like, let's say the third reading might be early in 2024 or very late in 2023, and then it then has its knock-on effect.

[1:21:00] Trustee Bernardo (probable): And that's not really for Planner McAgar to have to comment.

[1:21:02] Trustee Bernardo (probable): This is a, and I'm not sure that's something

[1:21:05] Trustee Bernardo (probable): that has to be decided here, but before the memo goes out,

[1:21:10] Trustee Bernardo (probable): I'd like to see that decided so that we can adjust

[1:21:14] Trustee Bernardo (probable): those dates subject of course,

[1:21:16] Trustee Bernardo (probable): to the rest of the committee agreeing that we do that.

[1:21:20] Trustee Bernardo (probable): That's all I've got to say for now.

[1:21:22] Trustee Stamford (probable): Can I respond?

[1:21:23] Trustee Stamford (probable): And then I

[1:21:25] Trustee Stamford (probable): have, but.

[1:21:28] Trustee Luckham (probable): Well, why don't you respond?

[1:21:29] Trustee Luckham (probable): And Planner McCarger has her hand up,

[1:21:31] Trustee Luckham (probable): so maybe she wants to just make a final remark

[1:21:35] Trustee Luckham (probable): with respect to Trustee Bernardo's input,

[1:21:37] Trustee Luckham (probable): and then we'll go with your input.

[1:21:39] Voice 4: Okay.

[1:21:41] Planner McCargar (probable): Thanks, Chair Luckom.

[1:21:42] Planner McCargar (probable): I just wanted to quickly respond to the initial question

[1:21:48] Planner McCargar (probable): about private floats and docks and the setback.

[1:21:52] Planner McCargar (probable): And I was just cross-referencing with the land use bylaw,

[1:21:56] Planner McCargar (probable): and that section is talking about private floats and docks located within the seaward boundary

[1:22:03] Planner McCargar (probable): of the upper upland property served and shall be set back three meters from the projection

[1:22:08] Planner McCargar (probable): of lot lines and so this proposed bylaw is changing it to five meters thank you for

[1:22:14] Trustee Bernardo (probable): clarifying that thank you so the reference is accurate that's great thank

[1:22:20] Planner McCargar (probable): you but i can add

[1:22:21] Planner McCargar (probable): maybe some clarity in the comment um bubble there just in case other people have the same question

[1:22:25] Trustee Luckham (probable): That can't hurt, thanks.

[1:22:28] Trustee Luckham (probable): Okay, Trustee Stamford.

[1:22:32] Trustee Stamford (probable): In response to the idea of shifting this along three months,

[1:22:37] Trustee Stamford (probable): I mean, each time I look at this project

[1:22:41] Trustee Stamford (probable): and I see the line items

[1:22:43] Trustee Stamford (probable): of how much engagement has been done,

[1:22:46] Trustee Stamford (probable): the response of the local trust committee

[1:22:49] Trustee Stamford (probable): to concerns that residents have had

[1:22:52] Trustee Stamford (probable): to specific areas of it,

[1:22:54] Trustee Stamford (probable): But there's been a lot of back and forth.

[1:22:57] Trustee Stamford (probable): There's been a lot of response.

[1:23:00] Trustee Stamford (probable): Unless there's something really big that comes through the public hearing that we haven't heard about, I'm not sure I'm comfortable leaving it yet another three months.

[1:23:13] Trustee Stamford (probable): um i i think we've we've done a lot and i think yes people do need to continue to feel comfortable

[1:23:21] Trustee Stamford (probable): um and to get as much information as they can so they can feel comfortable with this

[1:23:26] Trustee Stamford (probable): um but i'm not sure it's at some point we have to acknowledge there will be uh residents on keats

[1:23:36] Trustee Stamford (probable): that will never be comfortable with this and we have to make that decision on whether or not it's

[1:23:41] Trustee Stamford (probable): worth moving ahead or putting this to bed and not dealing with it. I'm just not sure how much more

[1:23:51] Trustee Stamford (probable): after another public information meeting and then a public hearing where we're quite limited after

[1:23:56] Trustee Stamford (probable): the public hearing to get new information, where we go and whether it's worth adding an extra three

[1:24:04] Trustee Stamford (probable): months. I'm not sure what the purpose of that would be because we could always make that decision

[1:24:08] Trustee Stamford (probable): at that time.

[1:24:09] Trustee Stamford (probable): And once that public hearing has happened,

[1:24:12] Trustee Stamford (probable): if there is new dramatic information

[1:24:15] Trustee Stamford (probable): that requires us to rethink this,

[1:24:18] Trustee Stamford (probable): then we can make that decision at the time.

[1:24:23] Voice 5: If I could respond to that.

[1:24:25] Voice 5: Yes, please.

[1:24:32] Trustee Bernardo (probable): I'm going to say this,

[1:24:33] Trustee Bernardo (probable): I don't want it to be misunderstood.

[1:24:34] Trustee Bernardo (probable): I'm going to say this and I mean it in a respectful way,

[1:24:36] Trustee Bernardo (probable): but none of us on this committee

[1:24:38] Trustee Bernardo (probable): are entitled to be impatient with the public.

[1:24:42] Voice 5: We're not their masters, we're their servants.

[1:24:44] Voice 5: the public hearing has to be meaningful i

[1:24:50] Trustee Bernardo (probable): don't know what people are going to say they may say

[1:24:53] Trustee Bernardo (probable): nothing we may not get a meaningful submission or we might get one that is meaningful but my

[1:24:59] Trustee Bernardo (probable): concern is twofold one is just um making sure that people on the island have an opportunity

[1:25:08] Trustee Bernardo (probable): to be heard but also that they be satisfied that they see that they have an opportunity to be heard

[1:25:16] Trustee Bernardo (probable): one concern with the current timing as it's put out in this this diagram and it's going to be

[1:25:24] Trustee Bernardo (probable): circulated to the residents on keats is that you have a public hearing it's going to be scheduled

[1:25:29] Trustee Bernardo (probable): at some point and then right away afterwards it's it like you look at the time in the community

[1:25:37] Trustee Bernardo (probable): information meeting you have a public hearing at some point between that in the fall of 2023

[1:25:44] Trustee Bernardo (probable): that timing sends the wrong message it sends a message that we kind of don't care

[1:25:48] Trustee Bernardo (probable): what happens in the public hearing that no matter what transpires in the public hearing this thing

[1:25:53] Trustee Bernardo (probable): is going to get on the tracks and rule forward as is i know

[1:25:58] Voice 5: you don't mean to say that but

[1:26:03] Voice 5: saying that um denying people the

[1:26:06] Trustee Bernardo (probable): opportunity to actually prepare you know giving them time

[1:26:10] Trustee Bernardo (probable): to prepare it to make a proper submission to the public hearing and that then we properly consider

[1:26:17] Trustee Bernardo (probable): considerate. It's not something for us to sit there silently and ignore what they say and just

[1:26:22] Trustee Bernardo (probable): say, okay, we're going to exercise some, get into a kind of kabuki theater thing where we're going

[1:26:27] Trustee Bernardo (probable): to give people the appearance of an opportunity to be heard. We'll hear them, but we won't really

[1:26:32] Trustee Bernardo (probable): pay attention because we've got our own agenda, excuse me, and we're just going to move forward

[1:26:37] Trustee Bernardo (probable): to the third reading, send it off to the executive committee and just race along. I don't think

[1:26:44] Trustee Bernardo (probable): that's respect respectful of the public interest and i don't think an additional three months

[1:26:48] Trustee Bernardo (probable): given the given the long already long history of this thing but in particular

[1:26:57] Trustee Bernardo (probable): the very strong reservations that many people on the island have about these bylaws

[1:27:03] Trustee Bernardo (probable): um i think it is um prudent in terms of ensuring uh public trust that we're listening to them

[1:27:14] Trustee Bernardo (probable): that we seem to be actually listening,

[1:27:17] Trustee Bernardo (probable): that when we do have that public hearing,

[1:27:22] Trustee Bernardo (probable): people believe that we're actually going to listen to them

[1:27:26] Trustee Bernardo (probable): and we'll consider what they say.

[1:27:29] Trustee Bernardo (probable): And having a public hearing and then right away saying

[1:27:31] Trustee Bernardo (probable): we're going to have the third hearing of the bylaws afterwards

[1:27:34] Trustee Bernardo (probable): sends a wrong message along those lines.

[1:27:36] Trustee Bernardo (probable): And I'm being pretty emphatic about this,

[1:27:39] Trustee Bernardo (probable): and Trustee Sanford, I don't mean any disrespect to you whatsoever with this

[1:27:44] Trustee Bernardo (probable): because I I actually appreciate what you're saying this is like it has gone on for a very

[1:27:50] Trustee Bernardo (probable): long time but one of the reasons it's gone on for a very long time is the whole business as to why

[1:27:58] Trustee Bernardo (probable): I asked for this annotated uh material in the first place uh people need to get comfortable

[1:28:04] Trustee Bernardo (probable): with this

[1:28:05] Voice 5: you know if if this thing was put forward by referendum uh I don't think we could

[1:28:17] Voice 5: be assured

[1:28:17] Trustee Bernardo (probable): that it would pass that's that is the public temperament we're dealing with

[1:28:25] Trustee Bernardo (probable): and it's not for us to dismiss it it's us for us to address it it's for us to resolve those

[1:28:33] Trustee Bernardo (probable): concerns and that's why i want to have that little extra time give people a chance to to make a

[1:28:39] Trustee Bernardo (probable): proper submission of public hearing and give ourselves time to consider with some seriousness

[1:28:44] Trustee Bernardo (probable): with the support of staff, what they actually say.

[1:28:49] Trustee Bernardo (probable): I mean, for example, it's entirely hypothetical.

[1:28:51] Trustee Bernardo (probable): If somebody shows up to the public hearing

[1:28:52] Trustee Bernardo (probable): with

[1:28:53] Voice 5: a written document

[1:28:53] Voice 5: with professional expert reports attached to it,

[1:28:59] Voice 5: we need to read it.

[1:29:01] Voice 5: We need to think about it.

[1:29:03] Voice 5: That's what I've got to say on that.

[1:29:04] Voice 5: Thank you.

[1:29:09] Voice 5: Trustee Stamford.

[1:29:10] Voice 5: Well,

[1:29:11] Trustee Stamford (probable): I actually do find by some of the language you use,

[1:29:14] Trustee Stamford (probable): there's an implication there that I am trying to dismiss

[1:29:18] Trustee Stamford (probable): dismiss the desires of the community. And I'm absolutely not. I'm looking at this,

[1:29:25] Trustee Stamford (probable): we're looking at third reading, or public hearing to be determined. I mean, there is a lot of

[1:29:31] Trustee Stamford (probable): flexibility in that. If somebody, like I said before, if somebody comes forward, and that's

[1:29:38] Trustee Stamford (probable): the process, if somebody comes forward with a piece of information that changes everything,

[1:29:42] Trustee Stamford (probable): We can move right back to the beginning. And I'm perfectly willing as a member of this committee, that's my job is to look at things. And if things change, then we have to go back in the process, just like we've been doing. I mean, I'm not saying have.

[1:30:00] Trustee Stamford (probable): third reading right after the public hearing. But I am saying that this has gone on since 2018.

[1:30:10] Trustee Stamford (probable): And I can tell you that there are any number of decisions made in any level of government,

[1:30:17] Trustee Stamford (probable): if it went to a referendum, it would fail. And so that's part of our job is, yes, providing that

[1:30:26] Trustee Stamford (probable): consistency and and comfort that people have the right information but at some point acknowledge

[1:30:33] Trustee Stamford (probable): that yes there is going to be pushback on this and that's where our decision comes in as to whether

[1:30:40] Trustee Stamford (probable): it's worth moving forward and i'm willing to be very open about how that part happens

[1:30:48] Trustee Stamford (probable): um i'm just but i'm looking at the number of community information meetings and rescinding we

[1:30:54] Trustee Stamford (probable): We have really worked this process, and it hasn't been for lack of listening to community members on Keats.

[1:31:04] Trustee Stamford (probable): It is difficult.

[1:31:07] Trustee Stamford (probable): And right in the middle of all that was COVID.

[1:31:10] Trustee Stamford (probable): So again, that's spread it all out that much more.

[1:31:13] Trustee Stamford (probable): And the challenges of having a community without a specific area to have a meeting on site because of how people come to Keats in the summer or are more available in the winter in the mainland.

[1:31:29] Trustee Stamford (probable): These are all being taken into consideration.

[1:31:33] Trustee Stamford (probable): So as much as anything, I'm just more reminding the new local trust committee members that this has been going on and we have been listening.

[1:31:43] Trustee Stamford (probable): we have been trying to accommodate as much as possible.

[1:31:47] Trustee Stamford (probable): So I'm happy to work with schedules and make adjustments,

[1:31:53] Trustee Stamford (probable): but to imply that we haven't been listening

[1:31:55] Trustee Stamford (probable): or that we haven't done our due diligence,

[1:31:58] Trustee Stamford (probable): it's not doing us any justice for the amount of work

[1:32:04] Trustee Stamford (probable): that we did in the previous term to this particular file.

[1:32:09] Trustee Bernardo (probable): Well, I'm going to respond to that if I may.

[1:32:12] Trustee Bernardo (probable): I'm sorry if I gave you that impression

[1:32:14] Trustee Bernardo (probable): impression, because that's not what I'm trying to say. I'm dealing with public perception on

[1:32:21] Trustee Bernardo (probable): Keats Island, and I will be the first to acknowledge that the local trust committee from last term

[1:32:28] Trustee Bernardo (probable): was responsive to some very specific objections that were made by members of the public. This is

[1:32:37] Trustee Bernardo (probable): why the setback development setback, other than those two large lots, has remains at 7.5 meters

[1:32:44] Trustee Bernardo (probable): as opposed to the original 15 meters that's made a difference i think we and i acknowledge that

[1:32:51] Trustee Bernardo (probable): that that's an important factor that members of the public ought to attend to and

[1:32:58] Voice 5: deserves

[1:33:00] Voice 5: acknowledgement by them too but the lbc has listened yes

[1:33:06] Trustee Bernardo (probable): the process has gone on so long

[1:33:09] Trustee Bernardo (probable): in part because of that but what we still have is and it's not because there's just a handful of you

[1:33:16] Trustee Bernardo (probable): you know, dead enders. There is a general unease about the process, a certain amount of resignation

[1:33:23] Trustee Bernardo (probable): that the local trust committee is going to do whatever it wants. And this is just a show.

[1:33:28] Trustee Bernardo (probable): I know that's not true. That's why I wanted this information put together. And I celebrate it.

[1:33:35] Trustee Bernardo (probable): It's what we need. It's what we need to make sure that the remaining discussion

[1:33:41] Trustee Bernardo (probable): is on a sound rational basis and that it's it's actually on the real merits of the spot these

[1:33:48] Trustee Bernardo (probable): bylaws and not people's prejudices or their mistaken uh beliefs uh but the reason there

[1:33:59] Trustee Bernardo (probable): may be some misapprehensions about this it's not any individual's fault and it's not the

[1:34:06] Trustee Bernardo (probable): local trust committee's fault it's just the nature of the process uh hasn't been particularly

[1:34:13] Trustee Bernardo (probable): um accessible to average people to understand what's going on that's what i'm trying to remedy

[1:34:19] Trustee Bernardo (probable): with this and i don't the reason i'm talking about the timing issue is we've got the july meeting

[1:34:28] Trustee Bernardo (probable): and then according to this schedule we're anticipating a third reading in the fall

[1:34:34] Trustee Bernardo (probable): that doesn't give you give anybody either the public or us very much time to either prepare

[1:34:40] Trustee Bernardo (probable): for them to prepare for the public hearing for us to digest what we hear before we go to third

[1:34:46] Trustee Bernardo (probable): reading. It just looks compressed because it is compressed. I don't know if this would be

[1:34:54] Trustee Bernardo (probable): satisfactory, but if after the public hearing part, we have all of those things in the brackets,

[1:35:03] Trustee Bernardo (probable): instead of saying fall 2023 and so on, if it's all to be decided, which that seems to be what

[1:35:10] Trustee Bernardo (probable): you're saying well that would make sense i'd be i'd be happy with that and then as you say

[1:35:14] Trustee Bernardo (probable): if we have the public hearing and really nothing material comes out of it then we can set an

[1:35:19] Trustee Bernardo (probable): earlier date for the the third reading on the other hand if we hear something really serious

[1:35:24] Trustee Bernardo (probable): and then we think we've got to work on it with staff and we can accommodate that in the timing

[1:35:30] Trustee Bernardo (probable): so does that make sense just have

[1:35:32] Voice 5: tbd for just everything in the green you know

[1:35:41] Trustee Stamford (probable): i'm i i think

[1:35:42] Trustee Stamford (probable): we have to be as flexible as possible give it but i do want to know you know how it impacts other

[1:35:47] Trustee Stamford (probable): things you know we we you know i'm looking at that to to be determined for the um the public hearing

[1:36:00] Trustee Stamford (probable): and then depending on when that is the third reading of bylaws based on yeah because if we

[1:36:07] Trustee Stamford (probable): get new information we kind of have to go back um and resent um first and second reading and go back

[1:36:15] Trustee Stamford (probable): because we've got new information to deal with so then that that by definition changes all those

[1:36:21] Trustee Stamford (probable): dates well

[1:36:24] Trustee Bernardo (probable): if we do get into and we're getting to the weeds here a little bit but if we do end up

[1:36:29] Trustee Bernardo (probable): into a situation where we amend the bylaws as written uh would it not be open to us to

[1:36:36] Trustee Bernardo (probable): because but to have the first second and third reading all at the same session

[1:36:41] Trustee Bernardo (probable): because i'm anticipating whatever changes go into it and i could be wrong about this

[1:36:47] Trustee Bernardo (probable): uh it's not going to be a wholesale rewrite that's for sure uh that makes sense i mean would

[1:36:53] Trustee Bernardo (probable): that address some of your concerns in terms of timing i mean we don't i mean there's another

[1:36:59] Trustee Bernardo (probable): item on this today's list that staff is asking that that we we deal with first second and third

[1:37:05] Trustee Bernardo (probable): reading all at one go today um we'll talk about that later but i mean in this context

[1:37:12] Trustee Bernardo (probable): that might make sense if and only if further amendments are required so i i

[1:37:18] Trustee Stamford (probable): i would like

[1:37:20] Trustee Stamford (probable): yeah

[1:37:21] Trustee Luckham (probable): just interrupt the flow of the conversation because there's a couple of things that's not

[1:37:28] Trustee Luckham (probable): accurate um administrative bylaws and land use planning bylaws readings are done differently

[1:37:34] Trustee Luckham (probable): And even, Kate, in your suggestion, we don't have to go all the way back to first and second reading.

[1:37:41] Trustee Luckham (probable): What you have to do is if you change the intent of the bylaw after public hearing, you have to redo public hearing.

[1:37:47] Trustee Luckham (probable): That's the only thing because you can amend the bylaws.

[1:37:51] Trustee Luckham (probable): But let's go to Planner McCarger and ask her to clarify that process.

[1:37:57] Trustee Luckham (probable): And before I do that, just say it's interesting.

[1:38:00] Trustee Luckham (probable): We have these conversations all across the trust area all the time.

[1:38:04] Trustee Luckham (probable): Because we're trying to do the right thing. And I commend Trustee Bernardo for wanting to be sure that the public is clear about what it is that we're doing.

[1:38:14] Trustee Luckham (probable): But right at the core of that is the public generally doesn't completely understand the process.

[1:38:23] Trustee Luckham (probable): Like people think first reading is it's a done deal. Well, that's why there's three readings.

[1:38:27] Trustee Luckham (probable): And it is an iterative process, and we can change our minds at any point in time, including after public hearing.

[1:38:35] Trustee Luckham (probable): It gets more complicated at that point because we are obligated to do a second public hearing or third or however many.

[1:38:41] Trustee Luckham (probable): But, Planner McCargar, do you just want to be sure that we really fully understand and that I haven't provided yet more misinformation with regards to readings and bylaws advancement?

[1:38:54] Planner McCargar (probable): Yeah, thanks, Chair Luckum.

[1:38:56] Planner McCargar (probable): You're correct in that so public input and new information can be received by the LTC

[1:39:02] Planner McCargar (probable): up until the end of the public hearing.

[1:39:05] Planner McCargar (probable): And after that time, if any new information is received that may impact the decision of

[1:39:14] Planner McCargar (probable): the LTC, the planner would bring forward that information and would like if the LTC wanted

[1:39:21] Planner McCargar (probable): to receive it and factor that into their decision making process it would go back to we would need

[1:39:27] Planner McCargar (probable): to redo the public hearing um there would be an opportunity i guess some of what i'm hearing

[1:39:36] Planner McCargar (probable): trustee bernardo say is uh to have the public hearing and then a little bit of time to digest

[1:39:44] Planner McCargar (probable): the information so it's not that we're out in the public receiving new information um and we're not

[1:39:51] Planner McCargar (probable): you know the public's not providing any new input it's I suppose just giving the LTC a chance to

[1:39:58] Planner McCargar (probable): digest the information that was received and before going forward to third reading and

[1:40:06] Planner McCargar (probable): that's that would be perfectly acceptable sometimes we'll see the LTC give third reading

[1:40:13] Planner McCargar (probable): immediately following the public hearing perhaps there's been no new information there maybe wasn't

[1:40:18] Planner McCargar (probable): a lot of input received and the LTC feels ready immediately following the public hearing to go

[1:40:25] Planner McCargar (probable): to third reading, that's acceptable. It's also perfectly acceptable to wait a short period of

[1:40:33] Planner McCargar (probable): time or whatever the LTC feels that they need to really digest that information. If there was a lot

[1:40:41] Planner McCargar (probable): of information received at the public hearing that the LTC hadn't considered before and hadn't

[1:40:47] Planner McCargar (probable): heard before then it and they decided that they wanted um substantial changes to the bylaws i

[1:40:55] Planner McCargar (probable): think that would be a case where we you're still able to amend the bylaws there they haven't you

[1:41:01] Planner McCargar (probable): know obviously haven't been given final adoption so you're still able to amend the bylaws in the

[1:41:06] Planner McCargar (probable): in the period that you're in it would just be if there's substantial changes then we would likely

[1:41:12] Planner McCargar (probable): want to re-refer out to external agencies, back out to First Nations. So you just kind of move

[1:41:19] Planner McCargar (probable): steps back in the process, but it's still an option available. Thank you for that.

[1:41:27] Planner McCargar (probable): I'm

[1:41:28] Trustee Stamford (probable): perfectly comfortable with that. I have no issue with that. What I had an issue was

[1:41:40] Trustee Stamford (probable): is the way the previous term was characterized.

[1:41:43] Trustee Stamford (probable): And that's more the concern

[1:41:46] Trustee Stamford (probable): that we have been really working on this.

[1:41:51] Trustee Stamford (probable): And that there will be a certain amount

[1:41:54] Trustee Stamford (probable): of difficulty with this.

[1:41:58] Trustee Stamford (probable): It's not an easy idea for what,

[1:42:01] Trustee Stamford (probable): especially for waterfront people.

[1:42:03] Trustee Stamford (probable): Yeah,

[1:42:03] Voice 5: so that's all.

[1:42:08] Voice 5: Trustee

[1:42:08] Trustee Luckham (probable): Bernardo and keeping in mind this is a memorandum

[1:42:12] Trustee Luckham (probable): and we've provided some recommendations for edits we're not making decisions particularly today

[1:42:18] Trustee Luckham (probable): yeah

[1:42:19] Voice 5: i appreciate all that and uh you know i regret if i've given

[1:42:27] Trustee Bernardo (probable): trustee sanford a wrong

[1:42:29] Trustee Bernardo (probable): impression about this but um

[1:42:31] Voice 5: i'm putting a priority here on doing our best to manage

[1:42:38] Voice 5: public perceptions by being as respectful as accommodating to

[1:42:47] Trustee Bernardo (probable): the public's need to participate

[1:42:49] Trustee Bernardo (probable): in the process i can't predict what's going to happen after that at that public meeting i don't

[1:42:55] Trustee Bernardo (probable): know that's why i

[1:42:58] Voice 5: think it's prudent to not anticipate timing for these for these events

[1:43:07] Trustee Bernardo (probable): i was originally suggesting well why don't we just kick it ahead a few months for each of these

[1:43:11] Trustee Bernardo (probable): things so so it's clear the public that we're going to actually take the time to think through

[1:43:16] Trustee Bernardo (probable): what they say after that public hearing if you don't want to put in the numbers and i know i'm

[1:43:22] Trustee Bernardo (probable): repeating myself here then it seems to me the logic of what trustee stanford is saying is

[1:43:29] Trustee Bernardo (probable): um if we're gonna if there's a need to deliberate you know if there's a need to deliberate in order

[1:43:36] Trustee Bernardo (probable): to be responsive to the public that we kind of we could change the dates then it seems to me that

[1:43:41] Trustee Bernardo (probable): we might as well just work that in now and just say all of those dates are to be decided

[1:43:46] Trustee Bernardo (probable): after the public hearing i mean is that a problem no yes or no no not

[1:43:52] Trustee Stamford (probable): for me i just wonder if staff

[1:43:55] Trustee Stamford (probable): are able to i mean they have to accommodate it anyway right

[1:44:00] Trustee Bernardo (probable): so

[1:44:01] Trustee Stamford (probable): you know i i don't have a problem

[1:44:04] Trustee Stamford (probable): with that because

[1:44:05] Trustee Bernardo (probable): really what i'm talking about right now is just this is actually a type of edit

[1:44:10] Trustee Bernardo (probable): it for this memo so that when this memo goes out people are going to read it they're going to get

[1:44:15] Trustee Bernardo (probable): a lot of substantive information all in one place as well as references to other places they can go

[1:44:20] Trustee Bernardo (probable): to and then they're going to see public hearing to be decided and everything else that follows

[1:44:27] Trustee Bernardo (probable): to be decided and that shows respect for their contribution that will come at the public hearing

[1:44:33] Trustee Bernardo (probable): and i anticipate that well we should hold that public hearing uh reasonably soon after the

[1:44:44] Trustee Bernardo (probable): community information meeting i think i'm thinking probably early in the fall but i don't know that

[1:44:50] Trustee Bernardo (probable): i suppose something will have to decide it possibly the next lpc so um i'm hoping we're

[1:44:58] Trustee Bernardo (probable): getting to a consensus here that we can simply uh ask planner karger to just make those little edits

[1:45:03] Trustee Bernardo (probable): gets to those green boxes and remove the references

[1:45:07] Trustee Bernardo (probable): to timing and just replace it with TBD.

[1:45:10] Trustee Bernardo (probable): And then we'll figure it out as you,

[1:45:12] Trustee Bernardo (probable): as Trustee Stamford mentioned,

[1:45:13] Trustee Bernardo (probable): as we work through our process.

[1:45:16] Trustee Luckham (probable): So do you concur with that Trustee Stamford?

[1:45:20] Trustee Stamford (probable): Yeah, I think that that's how it should be

[1:45:24] Trustee Stamford (probable): as it goes to the public.

[1:45:25] Trustee Stamford (probable): I mean, this was informative to us as our business memo

[1:45:31] Trustee Stamford (probable): to so we can understand potential timing but if this is going to the public then yes opening that

[1:45:38] Trustee Stamford (probable): up to to be determined is fine with i would say an added note that people understand that's why

[1:45:49] Trustee Stamford (probable): it's to to be to be to be determined because our decisions are based on the community information

[1:45:56] Trustee Stamford (probable): public hearing so they understand why that

[1:46:00] Trustee Bernardo (probable): those dates are vague because we haven't

[1:46:02] Trustee Bernardo (probable): made a decision

[1:46:03] Trustee Bernardo (probable): that would be very helpful I appreciate that that last remark about adding that acknowledgement

[1:46:09] Trustee Bernardo (probable): that that's why it's it's going to say TBD because we need to digest what the public is telling us

[1:46:14] Trustee Bernardo (probable): I really appreciate that thank you and I'm going to reiterate something I said before

[1:46:19] Trustee Bernardo (probable): I don't mean to in any way disrespect the hard work the LTC the previous terms LTC put into

[1:46:26] Trustee Bernardo (probable): to this i do acknowledge it has been responsive and

[1:46:33] Voice 5: the product that we're looking at now reflects

[1:46:36] Voice 5: that and thank you for that

[1:46:38] Trustee Bernardo (probable): trustee stanford

[1:46:41] Voice 5: okay so

[1:46:43] Trustee Luckham (probable): uh planning mccarver is that clear about the

[1:46:46] Trustee Luckham (probable): recommended men's uh and you can accommodate this as an as discussed uh direction rather than

[1:46:53] Trustee Luckham (probable): looking for motion okay good thank you for that nodding uh trustee stanford yeah i actually

[1:47:00] Trustee Stamford (probable): didn't have a chance to really comment on the memo and i just have a a couple of things um

[1:47:08] Trustee Stamford (probable): in the chart about all the the other areas that have different setbacks um it may be worth if you

[1:47:18] Trustee Stamford (probable): can fit it in is adding that sunshine coast also has put in a 15 meter setback recently

[1:47:25] Voice 5: recently and then other than that all I wanted to

[1:47:36] Trustee Stamford (probable): say was thank you to the co-op student for

[1:47:39] Trustee Stamford (probable): meandering through the this is a very good document and also I'm hoping that this can

[1:47:47] Trustee Stamford (probable): provide a framework for when this is discussed at the OCP level at the bylaw level for Gambier

[1:47:54] Trustee Stamford (probable): that we don't have to go back to to line zero with this that a lot of this work is being done

[1:48:00] Trustee Stamford (probable): and the research has been done.

[1:48:03] Trustee Stamford (probable): So it's certainly a learning curve

[1:48:06] Trustee Stamford (probable): as to how to approach this in the future.

[1:48:08] Trustee Stamford (probable): So thank you.

[1:48:11] Voice 5: Indeed, thank you.

[1:48:14] Voice 5: Okay,

[1:48:17] Trustee Luckham (probable): so is there any further discussion on this memorandum

[1:48:21] Trustee Luckham (probable): and Planner MacArthur, do you need anything further from us?

[1:48:26] Planner McCargar (probable): I don't think so.

[1:48:28] Planner McCargar (probable): I've written down all the edits,

[1:48:29] Planner McCargar (probable): so I'll get those done quickly.

[1:48:33] Planner McCargar (probable): I could probably have them done by the end of this week

[1:48:34] Planner McCargar (probable): and then we'll send that out to the LTC so that you can distribute as you like.

[1:48:42] Trustee Luckham (probable): Okay, so that was my next question. So how do we facilitate getting this out to the public?

[1:48:48] Trustee Luckham (probable): Do you want to do that by RWM or something so that we formally acknowledge that the edits and

[1:48:54] Trustee Luckham (probable): everything is up to date as discussed and then it would go out or are you content and that are the

[1:49:01] Trustee Luckham (probable): the trustees content that if they acknowledge back to you

[1:49:04] Trustee Luckham (probable): that the comments have been accommodated

[1:49:08] Voice 5: in the document

[1:49:10] Voice 5: that it would just go out.

[1:49:18] Voice 5: Sounds like we're happy.

[1:49:20] Voice 5: Trustee Bernardo.

[1:49:22] Trustee Bernardo (probable): Yeah, if I can just throw in like two cents worth on this.

[1:49:24] Trustee Bernardo (probable): I don't think we need our RWM for this.

[1:49:26] Trustee Bernardo (probable): It's actually information.

[1:49:28] Trustee Bernardo (probable): I think just a back and forth among informal back and forth

[1:49:31] Trustee Bernardo (probable): between the LTC members and Planner McHargir.

[1:49:36] Trustee Bernardo (probable): When we get to the point where we think it's a satisfaction

[1:49:38] Trustee Bernardo (probable): fact you know all the little nits have been taken care of and we're all happy with that

[1:49:43] Trustee Bernardo (probable): uh in terms i think that should do the trick and in terms of distribution uh i would certainly

[1:49:48] Trustee Bernardo (probable): distribute it to my contact list but also of course i think uh it's if it's also given a

[1:49:56] Trustee Bernardo (probable): prominent place on the website so that people can find it easily when they land to the when they go

[1:50:01] Trustee Bernardo (probable): to the Gambier landing page perhaps have a link to the document in the same box it has the link to

[1:50:11] Trustee Bernardo (probable): the meeting information for the committee information meeting great

[1:50:16] Trustee Luckham (probable): okay so that sounds

[1:50:18] Trustee Luckham (probable): all reasonable and planner Macargo I just want to really make sure does that all fit in within

[1:50:22] Trustee Luckham (probable): the scope of work that you anticipate undertaking to conclude this memoranda yes

[1:50:29] Planner McCargar (probable): it does I think the

[1:50:30] Planner McCargar (probable): the edits are fairly small and should be easily done.

[1:50:34] Trustee Luckham (probable): Okay, great.

[1:50:36] Trustee Luckham (probable): So therefore is that it

[1:50:38] Trustee Luckham (probable): for the Keats shoreline protection project page memorandum?

[1:50:45] Trustee Luckham (probable): So I see we're pretty close to noon.

[1:50:48] Trustee Luckham (probable): I'm gonna recommend we take a half hour break and come back

[1:50:52] Trustee Luckham (probable): and then we can continue on

[1:50:54] Trustee Luckham (probable): with the official community plan conversation

[1:50:56] Trustee Luckham (probable): and the other items here.

[1:50:57] Trustee Luckham (probable): here. And let me just figure out where is Warren going to come in on this session with us? And

[1:51:06] Trustee Luckham (probable): we don't have an in-camera session planned. Leonard McCarver, do you have any advice there?

[1:51:13] Trustee Luckham (probable): Or maybe Warren Dingman, or perhaps if Warren just has something very brief to tell us,

[1:51:20] Trustee Luckham (probable): maybe we should do that now before we go for a half hour break. And then he would be free to

[1:51:25] Trustee Luckham (probable): do his normal activities um warren is yours a really short item uh

[1:51:33] Voice 7: well there were some

[1:51:33] Voice 7: questions about the glamping operation and the uh temporary use permit application

[1:51:39] Voice 7: no it's not on camera i was under the impression there's some questions that could be asked some

[1:51:45] Voice 7: clarification on the 90 days uh okay you

[1:51:50] Voice 7: know giving people 90 days to comply and the process

[1:51:52] Voice 7: process when people once people comply and what enforcement does once they have an application

[1:51:57] Voice 7: concurrent okay

[1:51:59] Trustee Luckham (probable): trustees do you want to hear from bylaw enforcement manager dingman at this time

[1:52:04] Trustee Stamford (probable): i i do

[1:52:05] Trustee Stamford (probable): i think it'd be more efficient use of this time and

[1:52:08] Trustee Bernardo (probable): just to bernardo you okay with that um but i defer to trustee sanford on this but

[1:52:13] Trustee Bernardo (probable): so long as we have a full of discussion on this it seems pretty important as full of discussion

[1:52:18] Trustee Bernardo (probable): as as is necessary sure go ahead i don't have a problem with that okay

[1:52:22] Trustee Luckham (probable): so um let's uh proceed and

[1:52:25] Trustee Luckham (probable): uh if it looks like it's going to start to evolve into something else we'll maybe just go for a

[1:52:29] Trustee Luckham (probable): break but let's uh provide the florida uh uh um warren dingman to provide us some advice and we'll

[1:52:36] Trustee Luckham (probable): go to trustees for any questions or clarity so

[1:52:40] Voice 7: with the uh the temporary use permit application

[1:52:43] Voice 7: that's going forward for glamping operation on Gambier.

[1:52:47] Voice 7: Some questions are raised about the policy that bylaw enforcement staff follow.

[1:52:52] Voice 7: One question was specific to the 90 days.

[1:52:57] Voice 7: Giving any respondent 90 days to comply with the bylaw

[1:53:01] Voice 7: has actually been a longstanding policy in different forms.

[1:53:04] Voice 7: It's a policy that's always worked well, in my opinion,

[1:53:09] Voice 7: And it's really a best practice and it leads to minimal, it's a very reasonable guideline and term and allows people to comply with, either comply outright with the regulations or move forward with a planning application to make their operation or whatever else they're doing lawful, especially with land use.

[1:53:33] Voice 7: so in this case the the property owners were given 90 days to submit a temporary use permit or cease

[1:53:40] Voice 7: the operation they choose chose to submit the temporary use permit application and the

[1:53:46] Voice 7: long-standing policy there has been that uh once it's you know really gone over to planning staff

[1:53:54] Voice 7: to guide the uh respondent through and now the applicant through the process bylaw enforcement

[1:53:59] Voice 7: would step back and let that process play out because it's now a decision that needs to be

[1:54:04] Voice 7: made by the local trust committee now there have been concerns raised because enforcement ceases

[1:54:09] Voice 7: but the land use continues so what other local trust committees have done is they've adopted a

[1:54:14] Voice 7: policy where the applicant must go to the LTC and ask permission to proceed otherwise they are

[1:54:21] Voice 7: supposed to cease the use and Salt Spring North Pender and Galliano have adopted such a policy

[1:54:27] Voice 7: And that addresses these unlawful land uses that may be continuing while the application

[1:54:33] Voice 7: is being processed and put before the LTC.

[1:54:37] Voice 7: And that's what is currently in place for certain LTCs, but not the others.

[1:54:42] Voice 7: And for Gambier, those decisions haven't been made.

[1:54:46] Voice 7: And right now it's just the old policy of, okay, an application submitted and the applicant

[1:54:52] Voice 7: and will have time to try and comply with the land use bylaw by having their application considered

[1:54:58] Voice 7: and possibly approved by the LTC.

[1:55:01] Voice 7: All

[1:55:04] Trustee Luckham (probable): right. Thank you for that.

[1:55:07] Trustee Luckham (probable): There is an additional question, though, and maybe the trustees want to ask that,

[1:55:11] Trustee Luckham (probable): is that land alterations associated with a process being conducted when that activity has not been approved.

[1:55:19] Trustee Luckham (probable): So it's not

[1:55:19] Voice 5: like continuing an existing thing.

[1:55:26] Voice 7: I'm not sure if that applies in this situation. What's happened is a couple of tents have been

[1:55:32] Voice 7: put up, a couple of glamping platforms and tents are up. Other

[1:55:35] Voice 7: than that, the impact on the property

[1:55:38] Voice 7: right now is minimal. I know there's a plan to do more, but the site visit found two tents,

[1:55:44] Voice 7: two platforms, and right now that's the extent of the development.

[1:55:49] Trustee Luckham (probable): Okay. Trustees, any questions on that one? Trustee Stamford.

[1:55:54] Trustee Stamford (probable): Yeah, so I think it's really an unawareness from my point of view, because this is generally bylaw infractions on Gambier and also on Keats, I would say, have been around setbacks and things like that.

[1:56:17] Trustee Stamford (probable): so you can see a 90 day opportunity to comply.

[1:56:20] Trustee Stamford (probable): This is the first temporary use permit

[1:56:24] Trustee Stamford (probable): that we hopefully will be seeing at the end of August.

[1:56:29] Trustee Stamford (probable): So the impact has to the community has been different.

[1:56:34] Trustee Stamford (probable): And I've also noticed that this type of concern

[1:56:40] Trustee Stamford (probable): of ongoing activity that is generally considered

[1:56:45] Trustee Stamford (probable): that are not compliant is also happening on the mainland

[1:56:49] Trustee Stamford (probable): and for the same period of time.

[1:56:50] Trustee Stamford (probable): It's the length of time, the idea that it's not just continuing,

[1:56:57] Trustee Stamford (probable): but it seems to be expanding.

[1:56:59] Trustee Stamford (probable): So there's a lot of rumor.

[1:57:02] Trustee Stamford (probable): We're not sure what's going on.

[1:57:04] Trustee Stamford (probable): And I think, and for this case, how it fits into a policy

[1:57:09] Trustee Stamford (probable): that seems to almost encourage an increase in development

[1:57:15] Trustee Stamford (probable): of the actual um commercial activity um so it's not just continuing it seems to be increasing

[1:57:23] Trustee Stamford (probable): so um i'm interested um and we can talk about this further more fulsome way is looking at how

[1:57:31] Trustee Stamford (probable): that could be changed and it's primarily because we've never come across it before

[1:57:36] Trustee Stamford (probable): in this local trust committee uh and there's other areas where it's it's impacting neighbors

[1:57:42] Trustee Stamford (probable): neighbors more than usual. So things are changing, especially on Gambier, I think, on our activity

[1:57:48] Trustee Stamford (probable): and the type of developments and the type of ideas people have for encouraging

[1:57:55] Trustee Stamford (probable): a home-based business and things like that. So with a more fulsome discussion, I'd like to

[1:58:05] Trustee Stamford (probable): consider options is really what I'm looking for, because this has caused some concern

[1:58:10] Trustee Stamford (probable): are in the community.

[1:58:12] Trustee Stamford (probable): And I do get a lot of questions about it.

[1:58:17] Voice 5: Okay, Trustee Bernardo.

[1:58:19] Trustee Bernardo (probable): I share Trustee Sanford's concern

[1:58:24] Trustee Bernardo (probable): without prejudging the merits of the application

[1:58:26] Trustee Bernardo (probable): that's been put in.

[1:58:28] Trustee Bernardo (probable): I think Ms. Alibaba just as a general policy issue

[1:58:32] Trustee Bernardo (probable): and I appreciate Mr. Dingman's observations

[1:58:36] Trustee Bernardo (probable): about our policy and what some of the other

[1:58:40] Trustee Bernardo (probable): local trust areas what their policies are.

[1:58:42] Trustee Bernardo (probable): I think Ms. Alibaba's correspondence and her presentation

[1:58:47] Trustee Bernardo (probable): raise a legitimate question at the policy level

[1:58:51] Trustee Bernardo (probable): as to whether we need to address this business.

[1:58:56] Trustee Bernardo (probable): First of all, whether we need to amend

[1:58:57] Trustee Bernardo (probable): the 90 day slippage rule, if we can call it that,

[1:59:01] Trustee Bernardo (probable): to give bylaw enforcement staff flexibility

[1:59:03] Trustee Bernardo (probable): to address potentially those non-compliance issues

[1:59:09] Trustee Bernardo (probable): that might require more urgent attention,

[1:59:11] Trustee Bernardo (probable): tension which that's before anybody makes an application and also the fact that now that we

[1:59:19] Trustee Bernardo (probable): hear in our local trustee area our approach our current policy is once an application is in that's

[1:59:26] Trustee Bernardo (probable): kind of the end of um any enforcement action until we hear back from the planners uh as trustee

[1:59:35] Trustee Bernardo (probable): sanford has pointed out that kind of leeway that's been built into the system now

[1:59:44] Trustee Bernardo (probable): may no longer be appropriate if we're looking at situations and again this is

[1:59:49] Trustee Bernardo (probable): not to prejudge what's happening here but if we are looking at hypothetical situations where

[1:59:53] Trustee Bernardo (probable): there are rapid developments in land use that may be non-compliant

[2:00:00] Trustee Bernardo (probable): And if they're just continuing over this period of time, we're looking at the potential for irrevocable impact.

[2:00:08] Trustee Bernardo (probable): I'm not going to say harm, but irrevocable impact on neighbors, but also on the land.

[2:00:17] Trustee Bernardo (probable): And as Trustee Sanford says, I think at the policy level, this deserves some close attention.

[2:00:27] Trustee Bernardo (probable): I think it needs to be examined.

[2:00:28] Trustee Bernardo (probable): It's not clear to me that we actually have

[2:00:33] Trustee Bernardo (probable): the right policy in place right now.

[2:00:34] Trustee Bernardo (probable): And following on that, I have a question for Mr. Digman

[2:00:39] Trustee Bernardo (probable): because he indicated that the site visit

[2:00:44] Trustee Bernardo (probable): had a couple of tents, a few platforms.

[2:00:47] Trustee Bernardo (probable): The most recent, however, the most recent,

[2:00:49] Trustee Bernardo (probable): I'd like to know when that site visit took place

[2:00:51] Trustee Bernardo (probable): because the most recent information we've had

[2:00:55] Trustee Bernardo (probable): from Ms. Elvavato is that the activity is continuing.

[2:01:00] Trustee Bernardo (probable): So, Mr. Dingman, when was the most recent site visit to that location?

[2:01:06] Voice 7: It was at the end of May, May 31st.

[2:01:11] Voice 5: Thank you.

[2:01:16] Trustee Bernardo (probable): I'm wondering if it makes sense to make another visit to see what's happening over there.

[2:01:23] Voice 7: I believe the concerns that were raised by the,

[2:01:28] Voice 7: where you speak of were raised a number of weeks before our site visit.

[2:01:34] Voice 5: Oh, okay.

[2:01:35] Voice 7: that's uh though i'm positive that the email that i received uh was well before that site visit

[2:01:43] Voice 7: and then so the site visit was arranged as soon as possible to see what was going on at least

[2:01:50] Voice 7: that's my recollection of events okay

[2:01:53] Trustee Luckham (probable): trustee stanford um

[2:01:55] Trustee Stamford (probable): i'm just hoping that we can avoid

[2:01:57] Trustee Stamford (probable): specifics to the the application because that's that will be coming to the committee at the end

[2:02:05] Trustee Stamford (probable): end of August but focusing on the policy and I think just sort of generally some of the issues

[2:02:12] Trustee Stamford (probable): isn't so much specific building on a property it's the activity level of the land use and the

[2:02:22] Trustee Stamford (probable): proposed commercial venture seems to be increasing and there's a variety of activities happening on

[2:02:33] Trustee Stamford (probable): that level um so because there you know it could be perfectly fine to build things all over a

[2:02:39] Trustee Stamford (probable): property within our bylaws but it's the actual activity um that's increasing itself so that's

[2:02:48] Trustee Stamford (probable): more of the issue which i think the policy could speak to more effectively so i don't know whether

[2:02:55] Trustee Stamford (probable): we want to talk about this again after lunch or um because i do recognize when um warren mentions

[2:03:04] Trustee Stamford (probable): that there is a good reason for this and and and so i i acknowledge that this hasn't been a problem

[2:03:12] Trustee Stamford (probable): before but now it is becoming a problem not just in this situation but actually other situations

[2:03:18] Trustee Stamford (probable): where land has been changed against, for instance,

[2:03:23] Trustee Stamford (probable): the riparian area regulations and continues to be changed

[2:03:27] Trustee Stamford (probable): while they're going through the application.

[2:03:30] Trustee Stamford (probable): So, and it's very hard to put things, natural things back

[2:03:36] Trustee Stamford (probable): after, you know, six, eight months,

[2:03:39] Trustee Stamford (probable): whereas we could have stalled that process of clearing.

[2:03:43] Trustee Stamford (probable): And they would have both, the actual proponents themselves

[2:03:47] Trustee Stamford (probable): would have had more opportunity and maybe wouldn't have chosen to do what they did had they realized

[2:03:53] Trustee Stamford (probable): how far they were going so it's it's more that kind of thing i'm seeing more and more of it

[2:03:58] Trustee Stamford (probable): and it is causing concernation in the community to see activities that they understand to be

[2:04:06] Trustee Stamford (probable): not within the bylaws but not just continuing but increasing basically

[2:04:13] Trustee Bernardo (probable): we're talking about a need

[2:04:14] Trustee Bernardo (probable): need for a potential need for a better stock work function which our bylaws may not permit and it

[2:04:23] Trustee Bernardo (probable): seems to me yeah we do need a bigger discussion about that and that discussion is likely to lead

[2:04:29] Trustee Bernardo (probable): to us looking at staff to have a look at the existing policy assess what some of the other

[2:04:37] Trustee Bernardo (probable): LTAs have and figure out whether or not we want to work in that flexibility that we currently don't

[2:04:42] Trustee Bernardo (probable): health. Yeah.

[2:04:46] Trustee Luckham (probable): Watching the time here, I think we should be going for a break. But it does also

[2:04:52] Trustee Luckham (probable): strike me here that we're not necessarily going to come to any solutions here today.

[2:04:56] Trustee Luckham (probable): The best advice would be to ask staff to bring back options for policy review. And then indeed,

[2:05:07] Trustee Luckham (probable): we could have that big conversation in that time, if that could be framed in advance. And so if

[2:05:13] Trustee Luckham (probable): there's an interest in that maybe that's a way to conclude this conversation today if we asked staff

[2:05:19] Trustee Luckham (probable): to bring back some recommendations for policy amendments um warren does that fit into the

[2:05:26] Trustee Luckham (probable): context of what you're hearing as maybe something that's necessary here

[2:05:30] Voice 7: yes i i think we should

[2:05:32] Voice 7: review the the current policy from salt spring north pender and galliano and then the i could

[2:05:37] Voice 7: do prepare full report and then the trustees can determine if that fits their uh local trust area

[2:05:42] Voice 7: or if they wish to you know make other policy uh changes and if they you know want to establish

[2:05:51] Voice 7: their own basically compliance deadline whether that be 60 days or 45 days 60 days or 90 days

[2:05:57] Voice 7: you know the ltc can establish that policy uh you know for folks who are being asked to comply and

[2:06:04] Voice 7: what their deadlines will be but i can certainly prepare such a staff report

[2:06:07] Trustee Luckham (probable): okay so then that

[2:06:10] Trustee Luckham (probable): would maybe conclude that conversation i think there's a second conversation here

[2:06:13] Trustee Luckham (probable): um am i correct about that or is it all

[2:06:17] Voice 5: the tup trustee bernardo do

[2:06:25] Trustee Bernardo (probable): you have something uh just on

[2:06:26] Trustee Bernardo (probable): the on the on the policy review if we can call it that um speaking for myself i would like to see

[2:06:33] Trustee Bernardo (probable): the options um include something bigger than just a fixed number um i think there may be circumstances

[2:06:41] Trustee Bernardo (probable): where the 90-day rule, as Trustee Stamford pointed out,

[2:06:44] Trustee Bernardo (probable): is usually perfectly sensible and the practical way to go,

[2:06:48] Trustee Bernardo (probable): and we heard that from Mr. Dingman.

[2:06:49] Trustee Bernardo (probable): But there may be occasionally more urgent situations

[2:06:55] Trustee Bernardo (probable): that require prompter action.

[2:06:57] Trustee Bernardo (probable): So I would like those options to be explored

[2:07:01] Trustee Bernardo (probable): to have a certain amount of flexibility here.

[2:07:05] Trustee Bernardo (probable): Correct.

[2:07:07] Voice 7: So, Chair,

[2:07:08] Voice 7: that already is within Trust Council policy.

[2:07:10] Voice 7: If there is immediate threat to environment, health and safety, then the legal action could be taken immediately.

[2:07:20] Voice 7: So, and

[2:07:21] Trustee Stamford (probable): I could explain that in the staff.

[2:07:23] Trustee Stamford (probable): Yeah, that's it.

[2:07:24] Trustee Stamford (probable): So

[2:07:24] Voice 7: I can present those options.

[2:07:26] Trustee Stamford (probable): Can I, can we just have a motion and to get this moving along is I moved that the Gambier Island Local Trust Committee request staff

[2:07:35] Trustee Stamford (probable): staff to review Island policies regarding bylaw stop work

[2:07:45] Trustee Stamford (probable): options, bylaw infraction stop work options to come back

[2:07:52] Trustee Stamford (probable): at a future meeting in the fall.

[2:07:58] Trustee Stamford (probable): I don't think we're going to have time in the summer to look

[2:08:00] Trustee Stamford (probable): at this, but to add a future meeting this year.

[2:08:07] Trustee Stamford (probable): Yeah.

[2:08:08] Voice 5: I second the motion.

[2:08:10] Trustee Luckham (probable): So does that sound straightforward enough, Warren?

[2:08:14] Voice 7: Yes, absolutely.

[2:08:15] Voice 5: Okay, Diane, did you manage to capture that?

[2:08:20] Voice 10: Yes, I did, thanks.

[2:08:21] Voice 5: Excellent.

[2:08:22] Voice 5: So that's seconded by Trustee Bernardo.

[2:08:24] Trustee Luckham (probable): Any further discussion?

[2:08:26] Trustee Luckham (probable): All those in favor?

[2:08:28] Trustee Luckham (probable): None opposed.

[2:08:29] Trustee Luckham (probable): That carries.

[2:08:30] Trustee Luckham (probable): Is there any further business with the bylaw enforcement manager Dingman today?

[2:08:37] Trustee Luckham (probable): No.

[2:08:37] Trustee Luckham (probable): All right.

[2:08:38] Trustee Luckham (probable): Thank you, Warren.

[2:08:39] Trustee Luckham (probable): You're welcome, Chair.

[2:08:40] Voice 4: When

[2:08:41] Trustee Luckham (probable): we go into the break, well, I think we're probably just going to pause. That's okay, fine. Thank you very much, Warren. I just wanted to have a conversation perhaps at a later point in time with you. So let us then recess at 12.12 here, and we'll come back at 12.45. Let's make it a round, easy number, and we'll continue with the rest of business today. Is that all right with staff? Half an hour is sufficient for your break? Okay, awesome.

[2:09:08] Trustee Luckham (probable): Awesome. So if we can get something up on the screen that just says we're in recess and coming back at 1245, that'd be awesome.

[2:09:14] Trustee Luckham (probable): Thank you.

[2:09:16] Voice 5: Thank you, everybody.

[2:09:18] Voice 5: Warren, can I give you a call?

[2:09:22] Voice 5: Or you give me a call?

[2:41:35] Voice 5: hello tanya good afternoon good afternoon indeed i was um we're not on our meeting yet are we

[2:41:56] Trustee Luckham (probable): no but we are live uh streaming and recording oh

[2:42:00] Trustee Stamford (probable): okay never mind

[2:42:01] Trustee Stamford (probable): because it was a cat puke situation in the

[2:42:05] Trustee Stamford (probable): previous part of our meeting

[2:42:06] Trustee Stamford (probable): nothing makes one move faster and i couldn't because i was talking

[2:42:13] Trustee Stamford (probable): talking.

[2:42:16] Voice 5: The joys of working from home, right? That's true. All kinds of unexpected things.

[2:42:30] Voice 5: Yeah. Yeah. Well, we've got a couple of cats here and hairballs seem to be the big issue.

[2:42:44] Trustee Luckham (probable): It's that time of year, I guess, too.

[2:42:46] Trustee Stamford (probable): Yeah. I'm here. I'm just turning off my video

[2:42:48] Trustee Stamford (probable): because I'm munching.

[2:42:50] Trustee Luckham (probable): Me too. Well, it looks like we've got all of our trustees have returned and

[2:42:55] Trustee Luckham (probable): and it looks like others are online here, so welcome back.

[2:43:00] Trustee Luckham (probable): Thank you for a great morning, some good conversations.

[2:43:05] Trustee Luckham (probable): This is the Local Trust Committee

[2:43:07] Trustee Luckham (probable): for the Gambier-Keats Island Trust Area.

[2:43:10] Trustee Luckham (probable): My name is Peter Luckum, I'm the chair of the LTC,

[2:43:13] Trustee Luckham (probable): and we're joined by Trustee Bernardo and Trustee Stamford,

[2:43:17] Trustee Luckham (probable): along with a complement of staff.

[2:43:19] Trustee Luckham (probable): And of course, we are living and working

[2:43:22] Trustee Luckham (probable): here in Coast Salish Territory,

[2:43:24] Trustee Luckham (probable): A wonderful part of the world to be, and the rich history and culture of the people that have lived here since time immemorial is remarkable, and I advise that you take every opportunity to learn about the place that we live in.

[2:43:42] Trustee Luckham (probable): I'm grateful for that.

[2:43:45] Trustee Luckham (probable): I'm going to continue on our agenda here.

[2:43:48] Trustee Luckham (probable): We are at 9.2 on page 90 of the package.

[2:43:53] Trustee Luckham (probable): and this is the official committee plan land use bylaw targeted review project endorsement of

[2:44:00] Trustee Luckham (probable): revised project charter is I think the hope and it looks like Sonia Zupanek is ready to lead us

[2:44:07] Trustee Luckham (probable): on this thank you very much for joining us and this good work that you've got ahead of us and

[2:44:13] Trustee Luckham (probable): I'll turn it over to you.

[2:44:15] Voice 9: Thank you so much Chair Luckum by way of introduction as I have not met

[2:44:19] Voice 9: trustee bernardo my name is sonja zupanets and i was assigned to the regional planning team of

[2:44:24] Voice 9: the islands trust and this project the gambier official community plan review is one of three

[2:44:30] Voice 9: major projects that i will be managing so i'm happy to be back with gambier i was the gambier

[2:44:37] Voice 9: planner a few times in my career with the trust and i look forward to working with you on this

[2:44:43] Voice 9: so i'll just share my screen to bring up the project charter as this will be this most of

[2:44:47] Voice 9: the substance that we're discussing in this agenda item. The short staff report provides

[2:44:55] Voice 9: you with a status update as well as a request for an endorsement so that we can update your

[2:45:01] Voice 9: project webpage and I'll be using your meeting schedule to provide you with these types of

[2:45:07] Voice 9: regular updates so that you can point to them as you receive questions or comments from the public

[2:45:12] Voice 9: about where is this project at because it doesn't have much of a public face in terms of activities

[2:45:18] Voice 9: at this point for this fiscal year a lot of work happening behind the scenes so these updates to

[2:45:24] Voice 9: the local trust committee should double as opportunities to help constituents understand

[2:45:29] Voice 9: where the project is at and as I said I will be using your agenda or your LTC meeting schedule

[2:45:36] Voice 9: schedule to provide you with either memos or updates as we go along. So in this particular

[2:45:42] Voice 9: case, it's timely to update your project charter so that it more accurately reflects what's

[2:45:48] Voice 9: actually been completed and to confirm that I'm not missing anything because I am taking over from

[2:45:55] Voice 9: Plan and Recorder and I'd like to ensure that this reflects accurately not just the objectives and

[2:46:02] Voice 9: scope, but also the extent of which you expect to include your advisory planning commission

[2:46:09] Voice 9: and members of the public in terms of communications as we move forward.

[2:46:15] Voice 9: So the top priority in this fiscal is First Nations participation and capacity funding

[2:46:20] Voice 9: from the project budget directly to them to ensure that I'm bringing back to you a very

[2:46:27] Voice 9: very comprehensive recommendations for potential amendments and topics for consideration.

[2:46:39] Voice 9: So we are at the point in which today you're considering the updated project charter and

[2:46:46] Voice 9: we're seeking a formal endorsement resolution so that we can update the website as well.

[2:46:51] Voice 9: I'd like to update you on the status of where we are at in consulting with Squamish Nation

[2:46:57] Voice 9: specifically we have since the report was drafted followed up with email and phone calls to the

[2:47:05] Voice 9: nation to confirm or to seek confirmation that their staff are still available as they had

[2:47:11] Voice 9: indicated last year to participate in a comprehensive series of meetings with us

[2:47:15] Voice 9: and I'm not able to provide you with any updates to that today so as mentioned in the memorandum I

[2:47:23] Voice 9: I will be working throughout the summer as well as with our senior intergovernmental

[2:47:28] Voice 9: policy advisor who has been hired but won't be starting until July to strategically ensure

[2:47:35] Voice 9: that we can vet this process over the summer and provide you with some options at your

[2:47:40] Voice 9: August meeting about alternative approaches, additional First Nations that we might consider

[2:47:46] Voice 9: and have you consider those options to to advance the project so that we're not

[2:47:54] Voice 9: um not advancing it um however at this point i don't have any additional information to provide

[2:48:01] Voice 9: you at this time so if you wanted to if you have any questions you can definitely ask but

[2:48:06] Voice 9: i don't have much to offer in regards to whether or not i can confirm that their staff are still

[2:48:12] Voice 9: are still available in this fiscal to participate in this.

[2:48:16] Voice 9: So before we move back to the project charter,

[2:48:19] Voice 9: are there any questions from the trustees

[2:48:20] Voice 9: about that particular aspect of this work plan?

[2:48:25] Voice 5: Yeah, I've got a question.

[2:48:32] Voice 5: About

[2:48:33] Trustee Bernardo (probable): engaging with the Squamish Nation,

[2:48:37] Trustee Bernardo (probable): do we need to re-examine our protocols

[2:48:42] Trustee Bernardo (probable): with First Nation engagement?

[2:48:43] Trustee Bernardo (probable): I mean, I'm not being critical in any way.

[2:48:48] Trustee Bernardo (probable): I'm just wondering if there's anything we can do to facilitate the collective work.

[2:48:56] Trustee Bernardo (probable): And it may be that there's some political engagement that is missing from the process.

[2:49:02] Trustee Bernardo (probable): I don't know.

[2:49:03] Trustee Bernardo (probable): I'm new to all of this.

[2:49:05] Trustee Bernardo (probable): I'm just wondering if the protocols need some tweaking or adjustment, or in your opinion,

[2:49:10] Trustee Bernardo (probable): or whether you've got any comments about that.

[2:49:14] Voice 9: Thank you.

[2:49:14] Voice 9: Through the chair.

[2:49:15] Voice 9: I think that the August meeting, if we're not able to provide you with, you know, the intended outcome is that by August, we've actually got an action plan that we can present to you about what we're doing with Squamish specifically.

[2:49:30] Voice 9: specifically however if not at that point in time likely one of the options I'd be presenting is a

[2:49:35] Voice 9: request for a local trust committee correspondence directly to chief and council just to reintroduce

[2:49:42] Voice 9: the project the objectives stress the importance of your genuine interest in ensuring that there's

[2:49:48] Voice 9: comprehensive engagement in light of their interests in Gambier Island specifically

[2:49:56] Voice 9: so that would be one of the options that we would use at that point in time at this point

[2:49:59] Voice 9: I feel strongly that the staff resourcing

[2:50:02] Voice 9: and the volume of work that they're dealing with

[2:50:04] Voice 9: at this point since the spring

[2:50:07] Voice 9: is what is the barrier

[2:50:09] Voice 9: and the breathing space that they need

[2:50:12] Voice 9: to catch up and reassign staff

[2:50:14] Voice 9: to particular projects and work

[2:50:16] Voice 9: is very much a shared concern

[2:50:19] Voice 9: because we have the same issues here.

[2:50:20] Voice 9: So I'm hoping a little bit of space

[2:50:22] Voice 9: and patience will have a favorable outcome.

[2:50:26] Trustee Bernardo (probable): Thank you for that.

[2:50:29] Trustee Luckham (probable): Trustee Stanford?

[2:50:31] Trustee Stamford (probable): Yes, specific to Squamish Nation engagement.

[2:50:35] Trustee Stamford (probable): I did get a chance to speak to a couple of staff members at the House on Community Forum

[2:50:40] Trustee Stamford (probable): and definitely got that impression that although they have significantly more staff in the

[2:50:50] Trustee Stamford (probable): Rights and Title Department, it's very dynamic.

[2:50:54] Trustee Stamford (probable): People I was talking to one week are in a different job two weeks later or are on maternity leave or, you know, there was a huge variety of false or dead ends, basically, in my approaches to encourage more engagement, not just on this issue, but on the OCP, but on other issues as well.

[2:51:20] Trustee Stamford (probable): all um and in other levels we they've got plans for other areas on the mainland for development

[2:51:30] Trustee Stamford (probable): um in the west house sound area and the same thing it's it's they are so busy and they're

[2:51:38] Trustee Stamford (probable): moving at such a fast pace in many different directions that um it has been really difficult

[2:51:46] Trustee Stamford (probable): to engage so um anything we can do in any chance i get in in the other work that i do to connect

[2:51:54] Trustee Stamford (probable): with them on the official community plan um definitely will do

[2:51:57] Voice 5: that to help okay thank you

[2:52:03] Trustee Luckham (probable): for that uh kate uh maybe i'll just add in um certainly any opportunity uh for political outreach

[2:52:12] Trustee Luckham (probable): to political leadership, but any of the nations, is my experience well received and certainly

[2:52:21] Trustee Luckham (probable): creates an opportunity for staff to also work with their leadership in order to provide

[2:52:29] Trustee Luckham (probable): direction for priorities. So don't be afraid to reach out is really the message there.

[2:52:38] Trustee Luckham (probable): it's well received usually and and as an opportunity to learn and so I think that

[2:52:48] Trustee Luckham (probable): that staff here would support that and of course working with our new liaison will help with that

[2:52:54] Trustee Luckham (probable): as well and we'll be hopefully developing better relationships as time goes by and correct me if

[2:53:01] Trustee Luckham (probable): If I'm wrong, Sonia, the Gambier LTC doesn't have a specific agreement with Squamish or any other nation at this time.

[2:53:12] Trustee Luckham (probable): And that's certainly something that over the next couple of years, we're going to be looking more closely at.

[2:53:19] Trustee Luckham (probable): And we've certainly had support from the province with respect to that.

[2:53:23] Trustee Luckham (probable): So there'll be more opportunities as time goes by, I'm sure.

[2:53:28] Trustee Luckham (probable): So back to you, Sonia.

[2:53:30] Trustee Luckham (probable): So

[2:53:31] Voice 9: your project charter is a living document and that it will need to be updated and changed as we move forward to more accurately reflect not just the timeline and the work plan, but also budget implications as well.

[2:53:43] Voice 9: So you'll see in the budget cycle, because we still haven't confirmed with Squamish what that capacity funding is, I would be bringing that back to you once we've got the confirmation and we'd update the project charter again at that time.

[2:53:58] Voice 9: So you can expect this is more for Trustee Bernardo's information as this is likely the

[2:54:05] Voice 9: first major official community plan review that you'd be participating in.

[2:54:08] Voice 9: This document will be coming back on a regular basis as needed, not just to remind you of

[2:54:14] Voice 9: the scope and objectives that we're working within, but also to request clarification

[2:54:20] Voice 9: or to make updates as we use this as a communication tool with the public when we're asked at

[2:54:26] Voice 9: at the bylaw drafting stage, why don't the bylaws include issue X, Y, or Z? And we say because

[2:54:31] Voice 9: it wasn't in scope or it wasn't identified back in the day as being part of this project. So

[2:54:38] Voice 9: in terms of your endorsement today, I want to just draw your attention back to the objectives,

[2:54:43] Voice 9: the scope, the deliverables, and ensure that this is accurate and still reflects the direction that

[2:54:48] Voice 9: you would like this project to take. And the resolution wording is on page one of that staff

[2:54:54] Voice 9: report that you would use if you do not have any changes or amendments to make to the project

[2:55:00] Voice 9: charter all

[2:55:04] Voice 5: right very good thank you uh trustee sanford um

[2:55:08] Trustee Stamford (probable): i i have sort of a number of comments

[2:55:11] Trustee Stamford (probable): to make it's not specific to um the project charter i frankly dread these things because

[2:55:18] Trustee Stamford (probable): it generally means that we're delaying more that tends to be when these pop up um but i i do

[2:55:26] Trustee Stamford (probable): do understand all the challenges that we continue to have with this. First of all, I'd like to

[2:55:35] Trustee Stamford (probable): acknowledge we don't have an advisory planning committee for Gambier. We don't have a standing

[2:55:40] Trustee Stamford (probable): one. I think the intent was to create one for specific purposes such as this. We did have the

[2:55:50] Trustee Stamford (probable): working group for the communication strategy. And now one of the actions we need to do would be to

[2:55:59] Trustee Stamford (probable): start up an APC. I always have reservations with APCs in the Gambier Local Trust Committee

[2:56:06] Trustee Stamford (probable): area because they are so hard to do within the legal parameters of an APC. The requirements

[2:56:15] Trustee Stamford (probable): for residency trying to get people together you know it it's always a challenge but i think at

[2:56:20] Trustee Stamford (probable): this time we need to prepare for that um so that's one thing um i i'm glad to see it's really clear

[2:56:30] Trustee Stamford (probable): um on this document that economic development is not in scope in which case that's new grant

[2:56:37] Trustee Stamford (probable): and i did know that so i'm not saying that it's new for me but the the reason is is because this

[2:56:45] Trustee Stamford (probable): this grant that the community association applied for is specifically around

[2:56:49] Trustee Stamford (probable): economic development.

[2:56:50] Trustee Stamford (probable): I am quite concerned that this is going,

[2:56:55] Trustee Stamford (probable): this grant process, it will be good for the community,

[2:56:59] Trustee Stamford (probable): but it's going to be quite difficult for this OCP.

[2:57:03] Trustee Stamford (probable): It's going to confuse the heck out of people.

[2:57:06] Trustee Stamford (probable): And so I'm hoping we, while we're waiting,

[2:57:10] Trustee Stamford (probable): can have a bit of a communication strategy around the work to date and

[2:57:15] Trustee Stamford (probable): I have some thoughts on that. But primarily with this grant, it's got a large advisory council

[2:57:23] Trustee Stamford (probable): with it. I think there's about 15 people involved. And it's also got its coordinator.

[2:57:31] Trustee Stamford (probable): They're moving quite quickly, and I'm sure it'll be a really robust process. The initial survey is

[2:57:40] Trustee Stamford (probable): going to be much bigger and wider it's going to include topics that we have covered previously

[2:57:46] Trustee Stamford (probable): in the ocp's process and i'm going to have to be very clear in the role that the local trust

[2:57:56] Trustee Stamford (probable): committee has in the various topics part of the reason is because they are not covered by local

[2:58:05] Trustee Stamford (probable): government processes, they can go ahead and make statements, they can move faster, they don't have

[2:58:13] Trustee Stamford (probable): to do a First Nations engagement, none of the things that we're required to do. So I'm going

[2:58:19] Trustee Stamford (probable): to have to be very clear on how I approach that. But there's also an opportunity for a lot of

[2:58:25] Trustee Stamford (probable): of information that we can use to augment our work with this OCP process. So, you know, I do

[2:58:34] Trustee Stamford (probable): want to keep close coordination with them. One of the things that is missing, and I don't know how

[2:58:41] Trustee Stamford (probable): to fit it in, is because we had the survey and the community engagement meetings a year ago now,

[2:58:50] Trustee Stamford (probable): now we haven't really spoken to the community about them there were some challenges we talked

[2:58:57] Trustee Stamford (probable): about in our previous meeting early in april um i think it was april our in-person one i guess that

[2:59:04] Trustee Stamford (probable): was january um and we haven't responded this the community is not only wondering what happened to

[2:59:13] Trustee Stamford (probable): the survey as per um mr schofield's comments but how those what were perceived as limitations to

[2:59:22] Trustee Stamford (probable): the process and the results how those are being addressed and i assured um community members that

[2:59:29] Trustee Stamford (probable): we would continue to get input from them but i don't know how we can do that in an efficient

[2:59:38] Trustee Stamford (probable): and appropriate way while we're waiting for first nations to engage so i don't know whether it's up

[2:59:44] Trustee Stamford (probable): to me or if I can get any help on that or whether we should talk offline about this

[2:59:50] Trustee Stamford (probable): Sonia on how I can do this or how we can get support to sort of conclude

[3:00:00] Trustee Stamford (probable): that part of the process with uh communications out to the community and um and um then the final

[3:00:12] Trustee Stamford (probable): thing that i'm getting and it doesn't really relate specifically to this is some questions

[3:00:18] Trustee Stamford (probable): and concerns about first nations engagement how it's different from from community engagement

[3:00:25] Trustee Stamford (probable): so i would like something that again i can send out to the community that outlines

[3:00:31] Trustee Stamford (probable): the processes that are unique and how and why this happens at an OCP level.

[3:00:38] Trustee Stamford (probable): I mean, I

[3:00:39] Trustee Stamford (probable): know all the arguments, but I would like something from the trust itself

[3:00:43] Trustee Stamford (probable): that is much more professionally outlined as to what this process is about.

[3:00:49] Trustee Stamford (probable): So those are my comments and questions.

[3:00:52] Trustee Stamford (probable): I know there's a lot there, but some of it can come offline, I'm sure,

[3:00:58] Trustee Stamford (probable): but that's where I'm coming from right now all

[3:01:02] Voice 5: right thank you um trustee

[3:01:05] Trustee Bernardo (probable): Bernardo thank you

[3:01:07] Trustee Bernardo (probable): uh coming to it new uh I've looked at the revised charter second version of it and

[3:01:15] Trustee Bernardo (probable): coming into it coming to the the thing new I'm finding it very hard by just reading this

[3:01:21] Trustee Bernardo (probable): to get any practical sense of what's actually been done to date in terms of actual work in

[3:01:30] Trustee Bernardo (probable): in terms of developing amendments to the OCP and the LUB.

[3:01:40] Trustee Bernardo (probable): Certainly for Trustee Stamford, this is just old news.

[3:01:43] Trustee Bernardo (probable): It's gonna be tedious for her to hear a summary of it,

[3:01:46] Trustee Bernardo (probable): but I mean, it's interesting to me

[3:01:51] Trustee Bernardo (probable): that this thing started in 2015

[3:01:56] Trustee Bernardo (probable): and COVID obviously had a role in there,

[3:01:59] Trustee Bernardo (probable): but it also looks like there's other things

[3:02:01] Trustee Bernardo (probable): that seem to have interfered with effectively moving the thing forward and I'm not asking that

[3:02:08] Trustee Bernardo (probable): we go review all of that but I guess what I'm asking is what substantive work in terms of

[3:02:17] Trustee Bernardo (probable): revising the legislation has happened and I appreciate we need to engage with Squamish

[3:02:25] Trustee Bernardo (probable): Nation so that's what we talked about that that's something that has to happen and that

[3:02:31] Trustee Bernardo (probable): that there's challenges there. But separate from that, and allowing for the fact that they're going

[3:02:38] Trustee Bernardo (probable): to look at everything that's been done today, what has been done today? And I'm sorry to ask

[3:02:47] Trustee Bernardo (probable): such a general question, because I'm having trouble getting a sense of the scope of what

[3:02:51] Trustee Bernardo (probable): remains to be done.

[3:02:56] Voice 9: Sure. So through the chair, it sounds like what might be valuable, not just

[3:03:01] Voice 9: as an internal resource for the trust committee but also to point people to as a timeline

[3:03:09] Voice 9: that demonstrates the work that's been done to date there has not been any legislative changes

[3:03:16] Voice 9: or work towards drafting changes just to answer your question in short so no amendments proposed

[3:03:23] Voice 9: this is we're still at the very beginning stage now of this project unfortunately for those who

[3:03:30] Voice 9: who are hoping that we're closer, that's not the case.

[3:03:36] Voice 9: So this piece for this fiscal that's dedicated

[3:03:40] Voice 9: towards ensuring comprehensive First Nations engagement

[3:03:43] Voice 9: is this first time that an OCP review would be doing,

[3:03:49] Voice 9: would be proceeding this way to ensure that the foundation

[3:03:53] Voice 9: of the work that you will be doing is supported

[3:03:56] Voice 9: by the interests of the nations,

[3:03:59] Voice 9: which is not like i said how we've done it in the past where we've gone ahead we've done some

[3:04:06] Voice 9: community consultation we've drafted bylaws we refer it to first nations and then you hear that

[3:04:12] Voice 9: they're not in support of those policies or those regulations and you have a similar process

[3:04:17] Voice 9: happening right now with your keats shoreline process project so we're trying to avoid that

[3:04:22] Voice 9: by ensuring that you have ample input early on about what are the key issues policies and

[3:04:29] Voice 9: regulations that we can address in a collaborative manner to present to the community with full

[3:04:37] Voice 9: confidence that you have considered that input and are confident that these address the community's

[3:04:45] Voice 9: concerns are aligned with the direction that this OCP will be headed into. And this timeline that

[3:04:51] Voice 9: I'm suggesting might be really valuable as not just for the project webpage, but as a standalone

[3:04:57] Voice 9: alone piece that we can also continue to build on. It's useful in our communications moving forward

[3:05:03] Voice 9: for any community information meeting and helpful for people to understand where the public input

[3:05:10] Voice 9: opportunities are because right now there has been, that was what happened in the last fiscal

[3:05:16] Voice 9: through the survey, but right now there's a bit of a lull in that regard and that's important for

[3:05:22] Voice 9: people to understand so there isn't an impatience around feeling left out when in fact that's not

[3:05:28] Voice 9: the case at all it's just that we're giving adequate space and time to consider and to

[3:05:33] Voice 9: undertake this process in a manner that hasn't been done before so if you would like today to

[3:05:40] Voice 9: direct staff to prepare a project timeline and some communication materials for the project

[3:05:46] Voice 9: website that address the difference between first nations engagement and public engagement

[3:05:52] Voice 9: then I think that might address both Trustee Stamford's and Trustee Bernardo's

[3:05:57] Voice 9: concerns that you're raising now is we can just continue to use the website as that depository

[3:06:01] Voice 9: for that info so that you can draw on it as needed the public can access it I know it doesn't

[3:06:08] Voice 9: generate a lot of traffic but at least it's in one place and it's accessible to everybody

[3:06:14] Voice 9: so that that would be clear direction that you could provide me with today if that's the route

[3:06:18] Voice 9: that you would like to go it sounds like it might be helpful for us to prepare something like that

[3:06:23] Trustee Bernardo (probable): to be clear i don't i don't particularly have any concerns uh i'm it's more a level of curiosity and

[3:06:29] Trustee Bernardo (probable): trying to inform myself uh about the project and i appreciate your careful distinction between first

[3:06:36] Trustee Bernardo (probable): nations engagement and public engagement they are of a different character uh one's the public

[3:06:42] Trustee Bernardo (probable): uh the other ones in a sense um government to government uh that's one way of looking at it

[3:06:49] Trustee Bernardo (probable): uh those are two different creatures um so setting aside the first nations engagement which

[3:06:55] Trustee Bernardo (probable): i think is a given that we're going to do it this way and it's important that we do it this way

[3:07:00] Trustee Bernardo (probable): um i've got another question which is probably unfair but i kind of specialize in those

[3:07:09] Trustee Bernardo (probable): uh the um one as a newcomer to this business i struggle a little bit with the concept of public

[3:07:18] Trustee Bernardo (probable): engagement not that I'm against it obviously you heard me ranting about it before lunch

[3:07:25] Trustee Bernardo (probable): but the sequencing of it in that it's hard to engage anybody without giving them some framework

[3:07:35] Trustee Bernardo (probable): as to what you have in mind that I had I think it's objectionable to simply appear before the

[3:07:42] Trustee Bernardo (probable): public with a drafted thing and say what do you think that's too late in the process

[3:07:47] Trustee Bernardo (probable): us. But I frankly don't know enough about how our process of engagement works in that I'd like to

[3:07:55] Trustee Bernardo (probable): think that when we go to the public, we have something like a plan that we want them to

[3:08:00] Trustee Bernardo (probable): comment on so that they have something that they can sink their teeth into so that that becomes a

[3:08:06] Trustee Bernardo (probable): vehicle for them to start identifying actually their own concerns. If you just have tabula rasa

[3:08:14] Trustee Bernardo (probable): and you just sort of say well what do you think uh i don't know it's not you're not necessarily

[3:08:21] Trustee Bernardo (probable): going to get um very well thought out ideas you may just get a lot of mood coming from people so

[3:08:28] Trustee Bernardo (probable): as i say it's a bit of an unfair question but in broad strokes is the public engagement strategy

[3:08:37] Trustee Bernardo (probable): that we're going to adopt here going to involve giving folks something of a heads up of the

[3:08:45] Trustee Bernardo (probable): the direction of where the staff in the Islands Trust is, you know, generally thinking the

[3:08:53] Trustee Bernardo (probable): changes we want to introduce.

[3:08:56] Voice 9: So through the chair, this project charter isn't a public engagement strategy.

[3:09:01] Voice 9: So you're not endorsing that.

[3:09:03] Voice 9: You're endorsing the scope and objectives and deliverables in a work plan.

[3:09:07] Trustee Bernardo (probable): Oh, I appreciate that.

[3:09:09] Trustee Bernardo (probable): But I'm reading the references to public engagement.

[3:09:12] Trustee Bernardo (probable): And I see the sequence of events is, it seems that we're starting with public engagement

[3:09:17] Trustee Bernardo (probable): as opposed to a collection of ideas that we want to then then bring to the public and i

[3:09:24] Trustee Bernardo (probable): i see trustee stamford is eager to comment so she may be able to save you from

[3:09:28] Trustee Bernardo (probable): my hassling you so i leave it to the chair to uh to direct the traffic here

[3:09:35] Trustee Luckham (probable): let's go to trustee stamford yeah

[3:09:39] Trustee Stamford (probable): thank you it's a really good question trustee bernardo um

[3:09:44] Trustee Stamford (probable): and I know Platinum Cargo will also be able to comment on this as well,

[3:09:50] Trustee Stamford (probable): is because issues for any island, not just ours, are fairly big.

[3:09:58] Trustee Stamford (probable): And although we intended this to be a targeted OCP, it is,

[3:10:02] Trustee Stamford (probable): but the topics for public engagement were deliberately large,

[3:10:07] Trustee Stamford (probable): but they're complex.

[3:10:09] Trustee Stamford (probable): So what was done was three discussion papers,

[3:10:13] Trustee Stamford (probable): about those complex issues um and that was what went out to the communities with a survey and it

[3:10:23] Trustee Stamford (probable): was what was the basis for public engagement in one zoom meeting and one in-person meeting

[3:10:30] Trustee Stamford (probable): and that was to get everybody started the success of those option or that process last year

[3:10:40] Trustee Stamford (probable): is debatable i mean there was some good information that came out but unfortunately

[3:10:45] Trustee Stamford (probable): there was a variety of hiccups or things that got in the way a little bit including covid

[3:10:51] Trustee Stamford (probable): um and but those discussion papers are still out there which provided people a sense of why they

[3:10:59] Trustee Stamford (probable): were being asked why we were looking at updating the ocp where we could go um potentially so they

[3:11:08] Trustee Stamford (probable): They had a variety of opportunities, a variety of perspectives, and bringing in, this is why we're asking you for your information.

[3:11:16] Trustee Stamford (probable): So I would like to be able to respond to that, to the community, because it did have limited success.

[3:11:27] Trustee Stamford (probable): I don't know how to have made it better.

[3:11:30] Trustee Stamford (probable): The idea was good, but some certain things got in the way.

[3:11:34] Trustee Stamford (probable): So that's sort of where it comes from.

[3:11:37] Trustee Stamford (probable): on but we need to encourage remind people that this was just the beginning and that there are

[3:11:43] Trustee Stamford (probable): other opportunities to look at it and the other thing that we that was done many years ago was a

[3:11:48] Trustee Stamford (probable): technical review and i found that very useful so although it's not a proposed bylaw or anything

[3:11:55] Trustee Stamford (probable): like that there was a lot of input into that to modernize the wording and the the concepts in the

[3:12:02] Trustee Stamford (probable): the original ocp um and now we need to also remind people what an ocp does again and where it could

[3:12:11] Trustee Stamford (probable): go like is there a readable example out there that you know they've got graphics they've got

[3:12:17] Trustee Stamford (probable): pretty photos they're just a lot more um more a communication piece they can be both

[3:12:24] Trustee Stamford (probable): and and that's sort of one of the goals we were looking at but again because we're looking at a

[3:12:31] Trustee Stamford (probable): a new way of managing these um ocps across the trust we're having to sort of turn the machine

[3:12:39] Trustee Stamford (probable): around to make it work in a way that views these ocp updates regionally as opposed to

[3:12:48] Trustee Stamford (probable): individual island by individual islands so there was a lot riding on this ocp and and you can see

[3:12:56] Trustee Stamford (probable): that the turnaround is is quite slow and yes now we've got a lot well i

[3:13:01] Trustee Bernardo (probable): appreciate yeah that

[3:13:03] Trustee Bernardo (probable): is

[3:13:04] Trustee Bernardo (probable): helpful because uh what i'm hearing is there was definitely an intent and uh an attempt to provide

[3:13:11] Trustee Bernardo (probable): the public with some substantive context for the engagement not necessarily you know this is the

[3:13:18] Trustee Bernardo (probable): decision we want to make sort of thing but these are the things that we care about and what do you

[3:13:23] Trustee Bernardo (probable): think i mean that is a good start uh just as general observation um at some point in the

[3:13:31] Trustee Bernardo (probable): process perhaps when the thinking gets a bit more mature uh something along the lines of the

[3:13:40] Trustee Bernardo (probable): first part of the memorandum planet mccarger and her co-op student provided for us on the keats

[3:13:48] Trustee Bernardo (probable): coursework project. They provide a very helpful overview in accessible language as opposed to

[3:13:59] Trustee Bernardo (probable): fragments that come along as the process evolves. Now I appreciate that memo in a sense summarizes

[3:14:06] Trustee Bernardo (probable): quite a bit of work that's been done up to this point so and you're not there with this thing

[3:14:12] Trustee Bernardo (probable): But that strikes me just at first glance as a useful type of strategy to put everything in one place and put the rationale up front in kind of fairly plain language and justifications for it up front as part of the public engagement.

[3:14:37] Trustee Bernardo (probable): engagement because then that actually gives it's more than asking about people for their opinions

[3:14:42] Trustee Bernardo (probable): i mean let's be honest opinions are cheap i mean you could just come up with any and depends on

[3:14:47] Trustee Bernardo (probable): what your mood is you just throw it out there but when you actually give folks a substantive

[3:14:54] Trustee Bernardo (probable): question to have to engage with that is focused on frankly evidence and facts then you start getting

[3:15:03] Trustee Bernardo (probable): what you get back from people is is uh you can tell right away if they put the effort into thinking

[3:15:10] Trustee Bernardo (probable): about the issue and you're likely to get from some folks some pretty helpful information anyhow

[3:15:15] Trustee Bernardo (probable): that's just the thought you know like what do i know it's just my impression at this point

[3:15:19] Trustee Bernardo (probable): thank you okay

[3:15:24] Voice 12: uh do you have some further information for us uh planners who can actually

[3:15:31] Voice 12: you'd like to know

[3:15:33] Voice 9: other than I was thinking perhaps a letter from the local trust committee

[3:15:37] Voice 9: would be supportive for trustee Stanford so she's not individually as a trustee having to speak on

[3:15:43] Voice 9: behalf of the local trust committee as to where things are at perhaps a crafted letter as to the

[3:15:48] Voice 9: status of the work that was done in 2022 and a progress update on where this project is is

[3:15:58] Voice 9: something that is a document that i'm not sure if that would help you or not trustee stanford but

[3:16:02] Voice 9: versus it coming just from you it's the local trust committee who's speaking on

[3:16:07] Voice 9: where the project is at um

[3:16:09] Trustee Stamford (probable): based on the initial um conversation we had a little bit earlier today

[3:16:16] Trustee Stamford (probable): um i do have a proposed motion um and then i also need to talk about how we move ahead with an apc

[3:16:25] Trustee Stamford (probable): So, Diane, I've got a proposed motion here. It's a little bit long, but I'll go slow.

[3:16:33] Trustee Stamford (probable): I move that the Gambier Local Trust Committee request staff to provide a public communication that reviews engagement to date and future opportunities for input by community members, as well as an

[3:16:55] Voice 5: outline of First Nation engagement to be sent out via email to Gambier residents.

[3:17:11] Voice 5: Do you want me to repeat that, Diane?

[3:17:15] Voice 5: No,

[3:17:16] Planner McCargar (probable): I think I've

[3:17:16] Voice 5: got it. Thank you.

[3:17:20] Voice 5: Does that fit what we were talking about?

[3:17:28] Voice 5: Can I

[3:17:28] Voice 9: ask for one piece of clarification?

[3:17:31] Voice 9: Yeah.

[3:17:31] Voice 9: Is the outline of First Nations engagement intended to differentiate between public engagement and First Nations engagement or the outline of what we're doing with First Nations?

[3:17:42] Trustee Stamford (probable): Just to differentiate.

[3:17:43] Voice 9: Okay, thank you.

[3:17:45] Trustee Stamford (probable): why we do it that way why it is done that way thank

[3:17:51] Trustee Luckham (probable): you for that a great question Sonia that

[3:17:54] Trustee Luckham (probable): was in my head as well because of course this conversation about engaging nations is happening

[3:18:01] Trustee Luckham (probable): all across the trust area and Sonia you're well aware of it on Gabriela as well and that the

[3:18:08] Trustee Luckham (probable): leading question is is how does the nation want to be engaged and so we can't necessarily predict

[3:18:14] Trustee Luckham (probable): predict that outcome but certainly the rationale for yeah that is what's important at this stage

[3:18:19] Trustee Luckham (probable): so thank you for that what

[3:18:23] Trustee Stamford (probable): are your thoughts

[3:18:24] Voice 5: um trustee bernardo um uh i i i

[3:18:32] Trustee Bernardo (probable): don't um

[3:18:33] Trustee Bernardo (probable): my thoughts are limited okay all right i i'm not

[3:18:39] Trustee Stamford (probable): exactly a seconder

[3:18:40] Trustee Bernardo (probable): this will come as a shock to

[3:18:42] Trustee Bernardo (probable): you but um there are some topics in which i actually do have some humility you know and uh

[3:18:48] Trustee Bernardo (probable): this is one of them i will second the motion uh because i'm uh deferring to frankly um trustee

[3:18:55] Trustee Bernardo (probable): stanford's judgment on this um we're at early stages here and what we seem to be talking about

[3:19:02] Trustee Bernardo (probable): is um trying to advance a project so we can get into the substantive space

[3:19:09] Trustee Bernardo (probable): uh this is trustee stanford's community and if she thinks this is what we need then i'm going

[3:19:15] Trustee Bernardo (probable): to agree with her so that's why i'm seconding it

[3:19:17] Voice 5: i

[3:19:18] Trustee Bernardo (probable): would ask though a um logistical question

[3:19:25] Trustee Bernardo (probable): that's occurred to me more than once uh when i communicate with the constituents on keats island

[3:19:30] Trustee Bernardo (probable): um it's by virtue of a contact list i inherited from dan rogers and i'm wondering whether the

[3:19:38] Trustee Bernardo (probable): Islands Trust has made any kind of effort to have an email list for all of Islands Trust residents

[3:19:51] Trustee Bernardo (probable): that we actually put some effort into sort of not relying simply on volunteers to give us their

[3:19:57] Trustee Bernardo (probable): address when it's available but doing a certain amount of detective work to compile

[3:20:02] Trustee Bernardo (probable): a comprehensive list on the basis of public information such that we can then break it

[3:20:08] Trustee Bernardo (probable): up area by area so that we you know like when folks like us want to communicate with people

[3:20:13] Trustee Bernardo (probable): in our trust area we have that resource to go to as it is you know I've got what Dan did but

[3:20:22] Trustee Bernardo (probable): not much else and I'm just wondering whether or not we at the Islands Trust have got the resources

[3:20:29] Trustee Bernardo (probable): to sort of to develop that kind of more comprehensive and perhaps more thorough

[3:20:36] Trustee Bernardo (probable): contact list you know it's like municipalities routinely mail out stuff to their residents on

[3:20:44] Trustee Bernardo (probable): the basis of their physical addresses obviously it's a lot easier for them but in terms of these

[3:20:49] Trustee Bernardo (probable): email i mean in terms of reaching out directly and getting the message across that direct email

[3:20:56] Trustee Bernardo (probable): may be more useful than just referring people to the website or just having the information on the

[3:21:00] Trustee Bernardo (probable): website and i could see how that resource could be quite helpful for public engagement as as things

[3:21:07] Trustee Bernardo (probable): move along so do we have that or do or do we have have we made an effort to develop something like

[3:21:13] Trustee Bernardo (probable): that an archive of addresses that we could use for this sort of purpose um

[3:21:20] Trustee Luckham (probable): i see kate you got

[3:21:22] Trustee Luckham (probable): your hand up but perhaps planner zupanek or makargar might better address uh at least we

[3:21:31] Trustee Luckham (probable): we have in the associated privacy of information and all that

[3:21:35] Trustee Luckham (probable): sort of stuff i'll

[3:21:36] Trustee Stamford (probable): speak to gambier

[3:21:37] Trustee Stamford (probable): but go ahead to the the wider issues around the island's trust sure

[3:21:44] Voice 9: so no no we don't have that

[3:21:46] Voice 9: list we we require people to subscribe to the island's stress subscription service specific

[3:21:52] Voice 9: for gambier in order to be notified of these types of you know formal or informal updates

[3:21:57] Voice 9: dates or communications. That way, individuals provide the accurate email address that's valid

[3:22:03] Voice 9: in time. They've indicated that they specifically can check off exactly what type of communications

[3:22:07] Voice 9: they wish to receive on that subscriber's notice. So they can customize and control that.

[3:22:13] Voice 9: And so there's a number of reasons why we wouldn't collect personal information, contact information.

[3:22:19] Voice 9: So we have to be very careful. And then how we use it, we also have to be very careful that we're not

[3:22:25] Voice 9: that using that information incorrectly for the reasons that people gave their addresses may not

[3:22:31] Voice 9: match the reasons why you want to send them an update on something that they see unrelated to

[3:22:36] Voice 9: the reason they gave you their email address in the first place. So we redirect everyone to the

[3:22:41] Voice 9: subscription option on the Islands Trust website if they wish to be involved and up to date. And

[3:22:55] Voice 9: letter, which Trustee Stamford has asked for it to be an email, I would also suggest that it be

[3:22:59] Voice 9: in the format of a letter that can be posted to the website so that your subscribers can receive

[3:23:04] Voice 9: it because your email lists are likely also insufficient in addressing and reaching the

[3:23:11] Voice 9: people that you want this to go out to. People's emails change or property ownership turns over

[3:23:20] Voice 9: and they're no longer, you know, connected to the island.

[3:23:23] Voice 9: So that's what I would suggest.

[3:23:26] Trustee Bernardo (probable): Is that subscriber information available to trustees

[3:23:29] Trustee Bernardo (probable): to add to their distribution list

[3:23:32] Trustee Bernardo (probable): when they want to get information out

[3:23:33] Trustee Bernardo (probable): to the relevant populations in their areas?

[3:23:37] Trustee Bernardo (probable): Absolutely.

[3:23:38] Trustee Bernardo (probable): Okay.

[3:23:39] Voice 9: You can add that to all your email correspondence

[3:23:43] Voice 9: as remind people to subscribe and to click on the Gambier

[3:23:46] Voice 9: and to choose what level of input

[3:23:48] Voice 9: and they'll get very relevant updates in terms of meetings,

[3:23:51] Voice 9: schedule changes, notices about this particular project as well.

[3:23:57] Voice 9: Those are important factors to remind everyone

[3:24:00] Voice 9: that that's the

[3:24:01] Trustee Bernardo (probable): best portal we have.

[3:24:02] Trustee Bernardo (probable): I'm asking about whether or not trustees can access

[3:24:04] Trustee Bernardo (probable): the actual email addresses of these people.

[3:24:06] Trustee Bernardo (probable): No,

[3:24:06] Voice 9: oh, sorry, no, no, no.

[3:24:08] Voice 9: You can't access the email addresses, no.

[3:24:11] Trustee Luckham (probable): Okay, thanks.

[3:24:13] Trustee Luckham (probable): And that's to

[3:24:14] Trustee Luckham (probable): protect the intended use, right?

[3:24:16] Trustee Stamford (probable): So in addition to that and there,

[3:24:21] Trustee Stamford (probable): we do have the option as a local trust committee

[3:24:24] Trustee Stamford (probable): to ask that this be mailed out,

[3:24:26] Trustee Stamford (probable): in which case we have everyone's address

[3:24:31] Trustee Stamford (probable): through rural tax roll.

[3:24:36] Trustee Stamford (probable): It does tend to come back

[3:24:38] Trustee Stamford (probable): because a lot of people don't update those addresses,

[3:24:42] Trustee Stamford (probable): but that is sort of another avenue

[3:24:45] Trustee Stamford (probable): we knew that we could ask to go, we could have it mailed.

[3:24:47] Trustee Stamford (probable): With Gambier, there is a group email that is used by the community groups,

[3:24:54] Trustee Stamford (probable): and it's updated by people that are, that's their professionalist to do this.

[3:25:01] Trustee Stamford (probable): And they happen to allow, they have this volunteer work they do, but it's very accurate.

[3:25:07] Trustee Stamford (probable): So it's one of the reasons I use it, and I have specific permission to use it.

[3:25:11] Trustee Stamford (probable): and people were asked that I'd be allowed to use it as well as a couple other community groups

[3:25:18] Trustee Stamford (probable): there's some restrictions on it but it gives me access to accurate updated information for I think

[3:25:29] Trustee Stamford (probable): we're close to 650 people now which is larger than any other database that we have access to

[3:25:37] Trustee Stamford (probable): for Gambier Island so I'm comfortable that that is the most um widely viewed way of getting

[3:25:44] Trustee Stamford (probable): information out apart from additionally what the island's trust sends out as well um so I'm

[3:25:52] Trustee Stamford (probable): perfectly happy to see that done in a letter and I'd like to see that maybe um I can work with

[3:25:59] Trustee Stamford (probable): Sonia and and get something sorted out and and sent out because I feel like we do need to end

[3:26:05] Trustee Stamford (probable): that part of the project and acknowledge the challenges but also let people understand where

[3:26:11] Trustee Stamford (probable): we're moving forward

[3:26:12] Voice 5: to okay um we have the motion on the floor

[3:26:23] Trustee Luckham (probable): yeah i was just trying to reflect

[3:26:25] Trustee Luckham (probable): here um we have a motion um to um to advance uh this communication work so is there any further

[3:26:34] Trustee Luckham (probable): discussion all

[3:26:36] Voice 5: those in favor so that carries

[3:26:40] Trustee Luckham (probable): unanimously thank you thank you for doing that

[3:26:44] Trustee Luckham (probable): And so now there's project endorsement

[3:26:49] Trustee Luckham (probable): and any other suggestions that you have?

[3:26:57] Trustee Stamford (probable): The other one I have that's still standing

[3:27:00] Trustee Stamford (probable): is the Advisory Planning Commission.

[3:27:02] Trustee Stamford (probable): Right.

[3:27:03] Trustee Stamford (probable): I think we need one.

[3:27:04] Trustee Stamford (probable): I'm just leery.

[3:27:07] Trustee Stamford (probable): It often doesn't work on this island,

[3:27:11] Trustee Stamford (probable): but this is exactly what they're designed to do this

[3:27:15] Trustee Luckham (probable): work on perhaps sonia might like to help here

[3:27:19] Trustee Luckham (probable): and share you the ltc owns the um the bylaw for the apc if i'm not mistaken and you can determine

[3:27:28] Trustee Luckham (probable): that comp you know to some extent determine that composition structure and if it's if the bylaw

[3:27:35] Trustee Luckham (probable): isn't working for you, then I think it's reasonable to consider changing it. You have

[3:27:40] Trustee Luckham (probable): that ability. It's administrative. It can happen quickly. We can give it three readings, for

[3:27:44] Trustee Luckham (probable): instance. And so if you're going to form an APC and you want it to work better, I would suggest

[3:27:50] Trustee Luckham (probable): that we consider that. And Sonia, can you chime in on that? You're much more broadly experienced

[3:27:55] Trustee Luckham (probable): in that than I am.

[3:27:57] Voice 9: I'd have to confirm with the Local Government Act to make sure that that's not

[3:28:00] Voice 9: not a provincial requirement around the residency or you tweak?

[3:28:05] Trustee Stamford (probable): Yeah, I think residents,

[3:28:07] Trustee Stamford (probable): certain amount or a certain number have to percentage have to be residents.

[3:28:13] Trustee Stamford (probable): But because we did tweak the Gambier APC to allow to have it brought in for

[3:28:22] Trustee Stamford (probable): specific reasons that helps us sort of rather than having to have certain

[3:28:29] Trustee Stamford (probable): people from across the local trust area we can have this just within Gambier for

[3:28:34] Trustee Stamford (probable): an OCP just for Gambier there are some some things we can do to manage that so

[3:28:40] Trustee Stamford (probable): um I would like to move that

[3:28:46] Voice 5: begin

[3:28:48] Trustee Stamford (probable): the process to engage and nominate an APC

[3:28:55] Trustee Stamford (probable): for the Gambier official community plan process.

[3:29:01] Trustee Luckham (probable): Seconded.

[3:29:02] Trustee Luckham (probable): Yeah, so that kind of sounds long and convoluted to me

[3:29:05] Trustee Luckham (probable): that I think what you, to be more specific,

[3:29:09] Trustee Luckham (probable): you want to direct staff to form an APC for the Gambier LTC.

[3:29:17] Voice 9: Sounds good.

[3:29:18] Voice 9: Can I step in with a sample resolution?

[3:29:21] Voice 9: That would

[3:29:21] Voice 9: be fantastic, thank you.

[3:29:23] Voice 9: We're not

[3:29:23] Voice 9: going to form anything.

[3:29:24] Voice 9: So it's to request staff to advertise for expressions

[3:29:29] Voice 9: of interest to residents of Gambier Island

[3:29:33] Voice 9: to be appointed to an advisory planning commission

[3:29:35] Voice 9: for the purposes of the official community plan

[3:29:38] Voice 9: and land use bylaw review project.

[3:29:40] Trustee Luckham (probable): That's exactly what Kate said.

[3:29:41] Trustee Luckham (probable): I knew there was something beautiful out there.

[3:29:43] Trustee Luckham (probable): So that's moved by Kate and seconded by Joe.

[3:29:48] Trustee Luckham (probable): And so therefore, is there any further discussion?

[3:29:52] Trustee Luckham (probable): All those in favor?

[3:29:55] Trustee Luckham (probable): that carries and APC is a wonderful thing. So.

[3:30:01] Trustee Luckham (probable): Okay, so what else would you like to do today with respect to the recommendation that's here?

[3:30:07] Trustee Luckham (probable): If that's too early for you, then that's fine, but you've got to start the process somewhere.

[3:30:12] Trustee Luckham (probable): Kate Stanford?

[3:30:14] Trustee Stamford (probable): I'd like to endorse the recommendation on page, anyway, everything's jammed.

[3:30:24] Trustee Luckham (probable): Well, I think just endorse.

[3:30:25] Trustee Stamford (probable): On page 90, so I'll write, I'll read it out.

[3:30:28] Voice 5: Yeah.

[3:30:28] Voice 5: If

[3:30:29] Trustee Stamford (probable): I can get to it.

[3:30:30] Trustee Stamford (probable): I move that the Gambier Island Local Trust Committee endorse the revised project charter

[3:30:37] Trustee Stamford (probable): version 2.0 dated June 16th, 2023, the official community plan and land use bylaw targeted

[3:30:44] Trustee Stamford (probable): review project.

[3:30:47] Trustee Luckham (probable): Okay, moved and seconded.

[3:30:50] Trustee Luckham (probable): Thank you, Joe.

[3:30:50] Trustee Luckham (probable): Any discussion?

[3:30:53] Trustee Luckham (probable): All those in favor?

[3:30:55] Trustee Luckham (probable): That carries unanimously also.

[3:30:58] Trustee Luckham (probable): Is there anything further associated with 9.2 official community plan?

[3:31:06] Trustee Luckham (probable): no

[3:31:06] Voice 9: i'll work with trustee stamford on the wording for the communication materials we'll update the

[3:31:10] Voice 9: website and we'll be prepared to give you an update in august okay

[3:31:15] Trustee Luckham (probable): thanks sonny so thank you

[3:31:19] Trustee Luckham (probable): so i'm going to move along then uh section 10 10.1 email correspondence dated april 12th uh

[3:31:27] Trustee Luckham (probable): alavado sorry regarding unauthorized glamping business operation we did have a briefing from

[3:31:33] Trustee Luckham (probable): from by-law enforcement with respect to that?

[3:31:38] Trustee Luckham (probable): And is there any further direction you want to take

[3:31:40] Trustee Luckham (probable): with respect to this email

[3:31:43] Trustee Luckham (probable): or will we receive it for information?

[3:31:46] Trustee Bernardo (probable): I think we've covered it in a sense

[3:31:48] Trustee Bernardo (probable): that, you know,

[3:31:49] Trustee Bernardo (probable): out of that discussion emerged, I think, you know,

[3:31:53] Trustee Bernardo (probable): the resolution to sort of dig into exploration

[3:31:57] Trustee Bernardo (probable): of what kind of policy revision we may need there.

[3:32:00] Trustee Bernardo (probable): So I think we've addressed that concern that was kind of,

[3:32:05] Trustee Bernardo (probable): to express that correspondence.

[3:32:06] Trustee Luckham (probable): I think so too.

[3:32:08] Trustee Luckham (probable): So thank you very much, then.

[3:32:09] Trustee Luckham (probable): So we'll just move on.

[3:32:10] Trustee Luckham (probable): We'll receive that correspondence for information.

[3:32:12] Trustee Luckham (probable): And the next item here is new business,

[3:32:14] Trustee Luckham (probable): which is 11.1, the Freedom of Information

[3:32:16] Trustee Luckham (probable): By-law Request for Decision.

[3:32:19] Trustee Luckham (probable): I'm gonna turn to staff to brief you on this

[3:32:21] Trustee Luckham (probable): because I've seen this several times now

[3:32:23] Trustee Luckham (probable): on different LTCs and I might have the wrong idea.

[3:32:27] Trustee Luckham (probable): And then you can determine what you would like

[3:32:30] Trustee Luckham (probable): to do with it.

[3:32:31] Trustee Luckham (probable): So,

[3:32:32] Voice 5: Senator McAgar, are you gonna carry us on this one?

[3:32:39] Planner McCargar (probable): Yeah, I can. I wasn't the one who wrote this report, but I think it's been pretty standard and just has been circulated to a number of different LTCs.

[3:32:51] Planner McCargar (probable): And it looks like it's just to adopt the new FOI Privacy By-law and Model By-law, and that's just bringing in line with updated legislation.

[3:33:02] Planner McCargar (probable): So just an administrative by-law.

[3:33:05] Planner McCargar (probable): That's correct. Any questions?

[3:33:08] Trustee Bernardo (probable): Trustee Bernardo?

[3:33:09] Trustee Bernardo (probable): Yes, it's like, you know, I know I'm turning into the process pest about these things.

[3:33:17] Trustee Bernardo (probable): So I'm sorry about that. But the first of all, just the request for decision, just as a technical matter, it doesn't really say in that memo what's being asked for.

[3:33:34] Trustee Bernardo (probable): it's saying adopt the new thing based on the model bylaw but doesn't actually say

[3:33:40] Trustee Bernardo (probable): what we're doing you have to actually read the bylaw for that and then it's like i don't really

[3:33:47] Trustee Bernardo (probable): it's not really the whole thing isn't it it's all new to me it hasn't been explained i have inferred

[3:33:54] Trustee Bernardo (probable): from reading the bylaw that the simple point of this is to appoint a head uh to deal with um

[3:34:04] Trustee Bernardo (probable): freedom of information issues and alternates to the head.

[3:34:08] Trustee Bernardo (probable): Is that right?

[3:34:13] Trustee Luckham (probable): Well, that's interesting.

[3:34:14] Trustee Luckham (probable): You've characterized it slightly differently than what I've heard before.

[3:34:19] Trustee Luckham (probable): Well, I might very

[3:34:21] Trustee Bernardo (probable): well be wrong,

[3:34:22] Trustee Bernardo (probable): but it's not clear to me from the request for decision

[3:34:25] Trustee Bernardo (probable): exactly what we're deciding here.

[3:34:28] Trustee Bernardo (probable): And I'm just inferring from my reading of the material here.

[3:34:30] Trustee Bernardo (probable): So I might well be wrong.

[3:34:34] Trustee Bernardo (probable): Also, as a process issue, something like this,

[3:34:37] Trustee Bernardo (probable): I would have appreciated some advance notice of it other than in the agenda,

[3:34:43] Trustee Bernardo (probable): you know, some kind of background or some kind of preparation to sort of like

[3:34:48] Trustee Bernardo (probable): create a context. So I know what this is coming from.

[3:34:51] Trustee Bernardo (probable): And I was a little surprised though.

[3:34:54] Trustee Bernardo (probable): I understand why you have first, second and third reading,

[3:34:57] Trustee Bernardo (probable): just all at one go for a process thing like this, but

[3:35:02] Trustee Bernardo (probable): I'm a little confused about it to tell you the truth.

[3:35:04] Trustee Bernardo (probable): Well,

[3:35:06] Trustee Luckham (probable): you know, I don't think there's any necessity for us to advance this today. We could certainly ask for a presentation from David Moller, Director of Legislative Services, in order to be sure that you are well informed with respect to this.

[3:35:22] Trustee Luckham (probable): I did think that this came up at council actually that this we should expect this but I might be

[3:35:29] Trustee Luckham (probable): wrong about that wouldn't be the first time and so it is administrative and I'm not going to be

[3:35:38] Trustee Luckham (probable): able to do it justice to speak to it so I think that if you want more information then we could

[3:35:43] Trustee Luckham (probable): certainly defer this and ask the director of legislative services to report out to us on it

[3:35:48] Trustee Luckham (probable): and actually Kate your hand is up yeah I thought we

[3:35:52] Trustee Stamford (probable): had seen this at the

[3:35:56] Trustee Stamford (probable): council level and I'm wondering if it was something that came out of the planning

[3:36:00] Trustee Stamford (probable): regional planning committee last year our last term because I have seen this before I remember

[3:36:10] Trustee Stamford (probable): talking about it but it could have been at regional planning committee it

[3:36:17] Voice 12: could it could

[3:36:18] Voice 12: be

[3:36:18] Trustee Stamford (probable): the rationale behind it and all that but i'm perfectly happy to to delay this for another

[3:36:23] Trustee Stamford (probable): meeting well i

[3:36:24] Trustee Bernardo (probable): would appreciate the uh a very brief background because it does look straightforward

[3:36:30] Trustee Bernardo (probable): but it's uh it's not entirely clear to me what we're doing here and i see from the the briefing

[3:36:35] Trustee Bernardo (probable): memo that it talks about the regular bc you know a meeting of trust council in june of 2022 which

[3:36:42] Trustee Bernardo (probable): is before my time so i don't have the same context that trustee stanford has yeah so

[3:36:46] Trustee Bernardo (probable): if it's if

[3:36:47] Trustee Bernardo (probable): if it's reasonable or not you know it would be helpful to perhaps defer it so we could hear from

[3:36:53] Trustee Bernardo (probable): Mr. Martin can I can

[3:36:56] Trustee Stamford (probable): I make another suggestion that we refer it to later on in the fall because

[3:37:01] Trustee Stamford (probable): I'm seeing that August 29th meeting looking very full yeah

[3:37:08] Trustee Luckham (probable): so then maybe I'll just help us along

[3:37:13] Trustee Luckham (probable): I move that the LTC defer the Freedom of Information bylaw

[3:37:17] Trustee Luckham (probable): request for decision and ask staff to make a presentation

[3:37:23] Trustee Luckham (probable): to the LTC at our

[3:37:25] Voice 5: fall meeting.

[3:37:30] Voice 5: Thank you.

[3:37:30] Voice 5: Sounds good.

[3:37:31] Voice 5: So do I have a second for that?

[3:37:34] Voice 5: And Diane, did you capture that?

[3:37:36] Voice 5: I

[3:37:39] Voice 10: got most of it, but I can listen to the recording.

[3:37:42] Voice 5: Awesome.

[3:37:43] Voice 8: yeah no

[3:37:45] Trustee Luckham (probable): i think it's probably reasonably clear in the recording so then if there's nothing further

[3:37:51] Trustee Luckham (probable): i'll just call for the vote on this one all those in favor that carries uh thank you uh trustee

[3:37:58] Trustee Luckham (probable): bernardo for thoughtfully asking us to uh be clear about that that's that's good so i'm going to move

[3:38:06] Trustee Luckham (probable): the report section here uh we don't have anything from the conservancy uh today uh the applications

[3:38:12] Trustee Luckham (probable): Applications report is there showing applications that are before us, and I'll just turn to staff to ask if there's anything, any new updates to what's in the report.

[3:38:21] Trustee Luckham (probable): Otherwise, I'll just ask if there's any questions, and I realize you may or may not be able to answer all the questions, but is there anything new, Planner McCarver?

[3:38:30] Planner McCargar (probable): No, there's no updates to this.

[3:38:33] Trustee Luckham (probable): Do the trustees have any questions with respect to the applications?

[3:38:36] Trustee Stamford (probable): I do.

[3:38:38] Trustee Luckham (probable): Kate Stanford, go ahead.

[3:38:39] Trustee Stamford (probable): It's more of a general question.

[3:38:41] Trustee Stamford (probable): I don't know what's happening on this island,

[3:38:44] Trustee Stamford (probable): but I'm getting lots of calls about permits

[3:38:49] Trustee Stamford (probable): and applications, and I am trying to send everyone

[3:38:52] Trustee Stamford (probable): your direction.

[3:38:54] Trustee Stamford (probable): I'm assuming there's more coming down the pipe

[3:38:58] Trustee Stamford (probable): that we're seeing here.

[3:38:59] Trustee Stamford (probable): They just haven't, they aren't at the process

[3:39:03] Trustee Stamford (probable): for

[3:39:04] Voice 5: us to see them yet.

[3:39:13] Voice 5: I'm not sure who answers that question.

[3:39:14] Voice 5: Did you have an answer

[3:39:15] Trustee Luckham (probable): to that, Governor McEager?

[3:39:17] Trustee Luckham (probable): looks like you're busy looking at something sorry

[3:39:21] Planner McCargar (probable): i you kind of cut out there for me so i

[3:39:23] Planner McCargar (probable): i uh didn't hear the full question sorry okay

[3:39:26] Trustee Stamford (probable): i'm just getting a lot of uh questions and calls

[3:39:30] Trustee Stamford (probable): about um what a variance is how do they get a variance um um what the process is so i'm assuming

[3:39:42] Trustee Stamford (probable): there's there's some that are still in the beginning stages um specifically what i'm

[3:39:50] Trustee Stamford (probable): looking for is to make sure that when somebody does make an application for um a variance or

[3:39:59] Trustee Stamford (probable): any kind of applications through the islands trust that they get a outline of what the process is

[3:40:08] Trustee Stamford (probable): so that they know where they fit in because the kinds of calls I'm getting people are

[3:40:15] Trustee Stamford (probable): petitioning me for support for certain planning items so I have to stop them and say here's your

[3:40:23] Trustee Stamford (probable): process here's where you fit into the public engagement of that particular process or not

[3:40:31] Trustee Stamford (probable): you don't come to me you don't come with your plan and sit at my kitchen table and tell me

[3:40:36] Trustee Stamford (probable): why you should have it so they did in this a couple now where they they haven't been aware of

[3:40:42] Trustee Stamford (probable): that so i'm wondering i just wanted to make sure that we do send out a list of here's what happens

[3:40:49] Trustee Stamford (probable): when you apply for something at the honest trust okay

[3:40:56] Planner McCargar (probable): yeah so uh i see that there's two new

[3:41:00] Planner McCargar (probable): applications that have been received in may and as far as i know that's up to date so there's been

[3:41:06] Planner McCargar (probable): too. And once they're assigned to a planner, typically the planner will send out an email

[3:41:11] Planner McCargar (probable): to the applicant, just letting, introducing themselves and letting them know what to expect.

[3:41:19] Planner McCargar (probable): There's been a pretty high volume of applications across the LTC. So it's possible that we're just

[3:41:26] Planner McCargar (probable): a little bit delayed and not getting that letter out, you know, the second they get their application

[3:41:31] Planner McCargar (probable): in, but that is standard. And then they have communication lines are open between the planner

[3:41:35] Planner McCargar (probable): and the applicant. If it's members of the public who are concerned about the application or

[3:41:43] Planner McCargar (probable): something like that, then they can, yeah, just always direct them to the North

[3:41:47] Planner McCargar (probable): Info and we can

[3:41:48] Planner McCargar (probable): answer any questions. And then within their application package, there is, I believe, a

[3:41:56] Planner McCargar (probable): a process guide but I think you know it gets it gets missed for sure and um yeah the best is is

[3:42:05] Planner McCargar (probable): that you just say you know communicate with the planner that's been assigned um yeah there should

[3:42:11] Planner McCargar (probable): be an open line of communication there but like I said we have there might be a little bit of a lag

[3:42:16] Planner McCargar (probable): but it shouldn't it should only be a couple of weeks yeah

[3:42:19] Trustee Stamford (probable): I think sometimes what happens is if

[3:42:21] Trustee Stamford (probable): especially if you have a builder that's doing the work for you they get the information and they

[3:42:28] Trustee Stamford (probable): don't always send it through to the actual owner so the owner isn't unsure is not sure where they

[3:42:33] Trustee Stamford (probable): are at and how they fit into the process so um i'm wondering in this this is just something can

[3:42:41] Trustee Stamford (probable): happen when when you've got time is if we could get a copy of what um people get in terms of their

[3:42:50] Trustee Stamford (probable): introduction to the process just so I'm aware of what what they get before they come to my door

[3:42:59] Trustee Stamford (probable): I

[3:43:01] Voice 5: think some of that might be on the website okay but

[3:43:07] Trustee Luckham (probable): you can obviously yeah

[3:43:10] Trustee Stamford (probable): I'll work on

[3:43:11] Trustee Stamford (probable): that later but that's just something that's coming up recently I've noticed there's been a few

[3:43:15] Trustee Stamford (probable): it's been interesting

[3:43:16] Trustee Bernardo (probable): well the chair mentioned the website and that's an item later on in this

[3:43:23] Trustee Bernardo (probable): I perhaps I'll frame where we get there

[3:43:28] Trustee Bernardo (probable): there are

[3:43:32] Trustee Luckham (probable): tools and mechanisms in place you can be sure of that for sure right yeah thank you

[3:43:37] Trustee Luckham (probable): we've done this before um so I'm going to move on then if there's no further questions on

[3:43:43] Trustee Luckham (probable): applications uh trustee and local expense report that's here for our information if there are any

[3:43:49] Trustee Luckham (probable): real detailed questions you need to go to the financial planning staff to help sort that out so

[3:43:56] Trustee Luckham (probable): that's all right we'll receive that for information adopted policies and standing

[3:44:00] Trustee Luckham (probable): resolutions um those are resolutions that you've made and um unless there's any changes to those

[3:44:07] Trustee Luckham (probable): at this time uh we will also receive those for information just to remind us that they're there

[3:44:13] Trustee Luckham (probable): Okay, this is a reporting out section,

[3:44:17] Trustee Luckham (probable): First Nations activities.

[3:44:19] Trustee Luckham (probable): It's a standing item on our agendas.

[3:44:22] Trustee Luckham (probable): Is there any reporting out the trustees are aware of?

[3:44:26] Trustee Luckham (probable): There's obviously nothing that's been received

[3:44:27] Trustee Luckham (probable): from the nations at this point in time.

[3:44:31] Trustee Stamford (probable): Other than what I outlined in my director's report

[3:44:34] Trustee Stamford (probable): or trustees report.

[3:44:36] Trustee Luckham (probable): Okay, so then the next item,

[3:44:38] Trustee Luckham (probable): then local trust committee webpage.

[3:44:40] Trustee Luckham (probable): Indeed, the webpage is updated regularly

[3:44:42] Trustee Luckham (probable): with routine things, if there's something special that you want changed associated with your local

[3:44:48] Trustee Luckham (probable): trust committee page, this is, you know, ostensibly this is an opportunity to request that. I will

[3:44:55] Trustee Luckham (probable): advise you that there is some budget and some work specifically fixing some broken issues and

[3:45:03] Trustee Luckham (probable): making some minor user interface improvements, I think, but nothing substantial underway at the

[3:45:11] Trustee Luckham (probable): the moment is there anything the trustees want to do associated with your local trust committee page

[3:45:17] Trustee Bernardo (probable): yes go ahead

[3:45:19] Trustee Luckham (probable): trustee bernardo uh

[3:45:20] Trustee Bernardo (probable): first of all i want to preface my remarks by saying i fully

[3:45:24] Trustee Bernardo (probable): appreciate that um the it staff i mean the technology staff uh they've got plenty to do

[3:45:30] Trustee Bernardo (probable): and you know like everybody else on staff they've got you know uh more work than capacity to deal

[3:45:38] Trustee Bernardo (probable): with it but the the web page i i just i get a lot of inquiries from people for information they can

[3:45:50] Trustee Bernardo (probable): actually find on the website but they can't find it on the website because the i'll cut to the

[3:45:56] Trustee Bernardo (probable): chaser the architecture of the thing just doesn't make it that easy to find the stuff you care about

[3:46:02] Trustee Bernardo (probable): i think the expectation is when somebody lands on the gambier page that's going to be a portal

[3:46:07] Trustee Bernardo (probable): to everything they need to know about gambier and it's going to be there either on the surface or

[3:46:12] Trustee Bernardo (probable): direct them to it you can't even find the address and contact information for the northern planning

[3:46:20] Trustee Bernardo (probable): office which should be on the front page it doesn't seem to be and there's um the projects

[3:46:27] Trustee Bernardo (probable): page yeah some things you can get to directly other things you kind of work you you got to

[3:46:33] Trustee Bernardo (probable): of work your way through other areas of the website to get to the Gambier stuff I mean

[3:46:38] Trustee Bernardo (probable): this is beyond the scope of certainly you know what can be done you know by a planner whispering

[3:46:47] Trustee Bernardo (probable): and somebody's here in the office I mean but the architecture of it is not as functional as it

[3:46:52] Trustee Bernardo (probable): could be and it it's frustrating to some extent for those who are interested for example the

[3:46:59] Trustee Bernardo (probable): the things that trustee Stanford was talking about the question she gets asked if a person

[3:47:06] Trustee Bernardo (probable): hasn't received the letter they ought to be able to find it pretty easily on the website it should

[3:47:10] Trustee Bernardo (probable): just be easy for them to find it apparently it isn't and I don't know what we do about it but

[3:47:17] Trustee Bernardo (probable): I think it's like and I don't know how you how you decide how much of a priority staff puts on

[3:47:25] Trustee Bernardo (probable): this but there's something that does need to be fixed it like it should be one-stop shopping for

[3:47:31] Trustee Bernardo (probable): people when they go to the landing page for a local trust area as it is the architecture is

[3:47:35] Trustee Bernardo (probable): kind of clumsy and I sympathize these things aren't easy but I certainly wouldn't know how

[3:47:41] Trustee Bernardo (probable): to design it but it's just not as easy to use as it should be.

[3:47:47] Trustee Luckham (probable): Yeah so I'll go to you in a second

[3:47:50] Trustee Luckham (probable): here Kate but I think that that kind of specifics that you've actually articulated there Trustee

[3:47:55] Trustee Luckham (probable): Bernardo is really good and what needs to happen there is that needs to be communicated with the

[3:48:01] Trustee Luckham (probable): trust area services director freighter in fact is the authority um for that this dissemination

[3:48:08] Trustee Luckham (probable): of that kind of information and then a set and controls the budget that to fix those kinds of

[3:48:13] Trustee Luckham (probable): things and that is architectural and those specifics would be helpful in informing um

[3:48:21] Trustee Luckham (probable): where they can prioritize the resources to make indeed those changes so i would recommend that

[3:48:28] Trustee Luckham (probable): that, because it is above and beyond the ability for Planning MacArthur, who might have some

[3:48:33] Trustee Luckham (probable): capability to adjust an individual web page, but certainly can't change the engine in the

[3:48:38] Trustee Luckham (probable): background. But Trustee Stanford, over to you.

[3:48:41] Trustee Stamford (probable): Yeah, it's just supporting what you've said,

[3:48:45] Trustee Stamford (probable): Chair Lockham, is there were projects put on the budget to fix some of this stuff. It is an

[3:48:52] Trustee Stamford (probable): an incredibly complex architecture for this setup.

[3:48:58] Trustee Stamford (probable): It's more than most because of the 13 different areas

[3:49:02] Trustee Stamford (probable): and the different layers of governance structure

[3:49:07] Trustee Stamford (probable): and how you would approach that.

[3:49:12] Trustee Stamford (probable): So it wasn't budgeted, so there's still these glitches.

[3:49:16] Trustee Stamford (probable): And I think it's up to us as a trust council

[3:49:19] Trustee Stamford (probable): to decide how much we put into this.

[3:49:22] Trustee Stamford (probable): this but it is our our front communication piece um it is still how people go i think part of the

[3:49:29] Trustee Stamford (probable): difficulty often is is it was set up for cell um access or mobile phone access i never access it

[3:49:37] Trustee Stamford (probable): that way um so it's not as clear on a computer than it is on a mobile phone um and then there

[3:49:46] Trustee Stamford (probable): are some specific glitches and i can forward those to um director freighter

[3:49:51] Trustee Bernardo (probable): yeah um just for

[3:49:54] Trustee Bernardo (probable): information i i did actually send an email yesterday to mark i guess i sent it to one person

[3:49:59] Trustee Bernardo (probable): just you know a little friendly suggestion that uh you know these problems keep coming up but

[3:50:05] Trustee Bernardo (probable): maybe he'll forward it to claire yeah

[3:50:08] Trustee Luckham (probable): or it wouldn't hurt to send it to claire um yeah yeah

[3:50:12] Trustee Luckham (probable): yeah because

[3:50:13] Trustee Luckham (probable): um it kind of he's the the art he's the technician of the director yeah okay um anyway

[3:50:21] Trustee Luckham (probable): you know just on your comment that cake um i gotta tell you i don't like to use the phone app because

[3:50:27] Trustee Luckham (probable): i don't find it works on the phone uh and i have much more success with the computer so it all

[3:50:32] Trustee Luckham (probable): depends on uh how it all goes but indeed um there were some design elements that have turned out to

[3:50:40] Trustee Luckham (probable): be more complex or more difficult to implement than was planned but more budget is the bottom

[3:50:46] Trustee Luckham (probable): line there so if that's all right i'll move on because we're not going to solve that here today

[3:50:51] Trustee Luckham (probable): but i i got to encourage you to write to the director um because i think that's the avenue

[3:50:56] Trustee Luckham (probable): where things can get fixed well

[3:50:58] Trustee Bernardo (probable): i can uh i will forward the same email to to her and i'm also

[3:51:02] Trustee Bernardo (probable): going to encourage her to uh since budget time's coming up to um to to work it into our budget

[3:51:09] Trustee Bernardo (probable): proposal for excellent and

[3:51:11] Trustee Luckham (probable): you're the chair of fbc so i'm sure that that carries a lot of weight

[3:51:17] Trustee Luckham (probable): so that'd be great i i i concur completely so thank you sir so 12.7 um is the annual report

[3:51:26] Trustee Luckham (probable): section um uh this is the annual report page that goes to within the larger document for the trust

[3:51:34] Trustee Luckham (probable): council's annual report report to the minister and there's been some suggested um language there

[3:51:42] Trustee Luckham (probable): and we're looking for your endorsement of that if i'm not mistaken planner mccarver

[3:51:47] Trustee Luckham (probable): in the absence of anybody else um

[3:51:52] Voice 5: so trustees what do you think trustee stanford go ahead

[3:51:58] Voice 5: i hate these

[3:52:00] Trustee Stamford (probable): things it makes it looks like we hardly do anything but having gone through that

[3:52:07] Trustee Stamford (probable): that for 12 years now, I will propose the recommendation

[3:52:15] Trustee Stamford (probable): that the Gambier Island Local Trust Committee

[3:52:17] Trustee Stamford (probable): approves the attached text for inclusion

[3:52:19] Trustee Stamford (probable): in the 2022-23 Annual Report for approval by Trust Council

[3:52:24] Trustee Stamford (probable): and submission to the Minister of Municipal Affairs.

[3:52:28] Trustee Luckham (probable): Seconded.

[3:52:29] Trustee Luckham (probable): Very much and seconded.

[3:52:30] Trustee Luckham (probable): Thank you, Trustee Bernardo.

[3:52:31] Trustee Luckham (probable): Any further discussion?

[3:52:34] Trustee Luckham (probable): All those in favor?

[3:52:36] Trustee Luckham (probable): that carries unanimously thank you very much um yeah it does sometimes it seems dissatisfying

[3:52:44] Trustee Luckham (probable): um but it's another one of these undertakings in fact we were very lax in delivering those

[3:52:51] Trustee Luckham (probable): reports in years and years gone by and we're now regularly doing that so that's a good thing

[3:52:58] Trustee Luckham (probable): so our work program there active projects and future projects um unless there's some intention

[3:53:04] Trustee Luckham (probable): to change anything that's there for our information.

[3:53:07] Trustee Luckham (probable): So active projects at 13.1,

[3:53:09] Trustee Luckham (probable): is there any discussion around that trustee Stamford?

[3:53:12] Trustee Stamford (probable): It's just a question of clarification.

[3:53:14] Trustee Stamford (probable): On number one, the Gambria OCP LUV targeted review,

[3:53:17] Trustee Stamford (probable): the bottom item define water tanks as structures

[3:53:22] Trustee Stamford (probable): is in the land use bylaw project.

[3:53:25] Trustee Stamford (probable): But then if you go down to future projects,

[3:53:31] Trustee Stamford (probable): it has, where is it?

[3:53:37] Trustee Stamford (probable): oh okay um future projects report on page 116 it says clarification around water storage strength

[3:53:45] Trustee Stamford (probable): tanks as structures requirement for screening and need for setback placement as part of the

[3:53:49] Trustee Stamford (probable): uses community amenities and fire protection that is more what we wanted so it it's in

[3:53:58] Trustee Stamford (probable): two places and it's got a type uh different emphasis but the intent of that request

[3:54:05] Trustee Stamford (probable): request was that's what we see in future projects reporting so

[3:54:10] Trustee Luckham (probable): obviously if that's part of the

[3:54:12] Trustee Luckham (probable): current project that's where it should be moved that particular comment move to that section do

[3:54:18] Trustee Luckham (probable): you understand that Brandon mccarver yeah

[3:54:20] Planner McCargar (probable): I can I can um just move that that comment great thanks

[3:54:25] Planner McCargar (probable): motion to that effect or you'll

[3:54:27] Trustee Luckham (probable): just sort that out I

[3:54:29] Planner McCargar (probable): think I can just yeah I will make sure that I do

[3:54:31] Planner McCargar (probable): it it'll

[3:54:32] Trustee Luckham (probable): be reflected in the

[3:54:33] Planner McCargar (probable): next uh next agenda package thank you anything

[3:54:37] Trustee Luckham (probable): else on active projects

[3:54:40] Trustee Luckham (probable): how about future projects looks like we've covered it okay well look at this lo and behold uh

[3:54:47] Trustee Luckham (probable): we're coming to the tail end here upcoming meetings we've got community information

[3:54:52] Trustee Luckham (probable): meeting scheduled for friday july 21st that's a month from tomorrow um at one o'clock and i

[3:55:01] Trustee Luckham (probable): I might need some help with sorting out how to get there,

[3:55:03] Trustee Luckham (probable): but I'll talk to your Kate or Joe there with respect to that.

[3:55:08] Trustee Luckham (probable): And the next regular meeting will be Tuesday,

[3:55:12] Trustee Luckham (probable): August the 29th at 11 o'clock on the Gambier Island Community Center.

[3:55:16] Trustee Luckham (probable): So quite a bit of travel in store for me anyway,

[3:55:20] Trustee Luckham (probable): and looking forward to that opportunity.

[3:55:22] Trustee Luckham (probable): Haven't been on Gambier in years.

[3:55:24] Voice 5: Hope you've got a kayak.

[3:55:26] Trustee Luckham (probable): Well, I could manage probably.

[3:55:30] Trustee Luckham (probable): I no longer own my little boat that I used to have I could have whistled over there if I

[3:55:35] Trustee Luckham (probable): still had that but I decided the boats were too much maintenance so anyway that's it for

[3:55:42] Trustee Luckham (probable): upcoming meetings unless there's any further business today we didn't add any new business

[3:55:48] Trustee Luckham (probable): so I think we're just going to call for adjournment at 1 59 so 59 minutes late not too bad given the

[3:55:55] Trustee Luckham (probable): depth of the discussion that we had today so thank you very much any closing remarks

[3:56:01] Trustee Luckham (probable): no then let's call for adjournment all those in favor that carries unanimously thank you

[3:56:07] Trustee Luckham (probable): uh everybody staff uh for helping us today it looks like diane and marla so you're the last two

[3:56:14] Trustee Luckham (probable): with us and um and uh and of course will in the background making sure the technology's been

[3:56:21] Trustee Luckham (probable): working. So thank you, everyone. Thank you, Peter. Good meeting. Have a great week. All right. Bye.

[3:56:30] Voice 5: Thank you, Marlis.

ADOPTED 
 
 
 
 
 
Gambier Island ADOPTED 1 
Local Trust Committee Minutes 
June 20, 2023 
 
Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 20, 2023 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Kate-Louise Stamford, Trustee 
 Joe Bernardo, Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
Sonja Zupanec, Island Planner 
 Stephen Baugh, Planner 2 (part) 
Warren Dingman, Bylaw Enforcement Officer (part) 
Wil Cottingham, Office Administrative Assistant 
 Diane Corbett, Recorder 
  
Others Present: There were approximately seven (7) members of the public in attendance. 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:02 am. He acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. Trustees, Staff and the recorder were 
introduced. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Bernardo reported on the following activities: 
 Participation on the Governance Committee’s review of the Islands Trust mandate; 
 Participation as Chair of the Financial Planning Committee that is working in 
conjunction with staff to develop the corporate planning process. 
Trustee Stamford reported on the following activities: 
 Attendance at Howe Sound Community Forum in Gibsons in April 
 Rural Economic Diversification and Infrastructure Program grant for more than 
$80,000 received by Gambier Island Community Association (GICA); GICA will send 
out a survey to islanders this summer inviting input on how they view the island 
communities and challenges faced on Gambier; 

ADOPTED 
 
 
 
 
 
Gambier Island ADOPTED 2 
Local Trust Committee Minutes 
June 20, 2023 
 Attendance at Islands Forest Classification workshop, primarily focused on Coastal 
Douglas Fir ecosystems in the southern Gulf Islands; 
 Queen of Tsawwassen, moored in one of the bays on western side of Gambier, 
currently for sale. 
3.2 Chair's Report 
Chair Luckham reported on the following: 
 Trust Council adopted a budget in March that is now enabling work in this term to 
advance;  
 The governance review is underway; 
 Trust Council meeting to be held on Gabriola June 27-29; 
 Looking forward to the Community Information Meeting in July in Gibsons. 
3.3 Electoral Area Director's Report 
Director Stamford reported on the following: 
 SCRD’s biggest priority is water. Dry summer expected. For Islanders, the planning 
for both short term and long term water management is very important. With 
regional discussions around water, there has been growth in the relationship 
building with shíshálh Nation.  
 Eastbourne well: waiting for results of well stress test to present to the board; 
 Rebuilding the Keats Landing ramp and float area is ongoing; 
 Hopkins Landing wharf was determined to be unsafe, needing significant repairs; 
final decision will come to the board this week regarding closing the facility for 
repairs. Cost is about half a million dollars for basic fixes. It is occasionally used for 
emergency services; 
 SCRD continues to be challenged by escalating costs of the nine docks in its ports, 
exacerbated by lack of successful grant funding for maintenance from other levels of 
government; 
 Work with the GICA dock subcommittee: aims to find a resolution to the long-term 
ownership of the New Brighton port facility. There is a possibility of meeting directly 
with representatives of Nch’kay Development Corp. The managers, Squamish 
Nation Marine Group, are currently working on a fix for the deteriorating ramp. A 
recent inspection did indicate it is still structurally safe; 
 Attended a Rural Transportation Meeting held by Island Coastal Economic Trust 
(ICET) on behalf of the Provincial Government. A range of Regional challenges were 
reviewed. Director focused on marine transportation issues, including docks.  
 BC Ferries Sunshine Coast Engagement last Saturday. 
4. DELEGATIONS – none  
5. PUBLIC COMMENTS 
Chair Luckham invited comments from members of the public in attendance. 

ADOPTED 
 
 
 
 
 
Gambier Island ADOPTED 3 
Local Trust Committee Minutes 
June 20, 2023 
 A neighbour of a Temporary Use Permit applicant, referenced her correspondence that is 
included on the agenda and discussed concerns about Gambier Resort and its application for a 
Temporary Use Permit (TUP). 
Concerns included:  
 expansion of the project which is contrary to the Official Community Plan and Land Use 
Bylaw; 
 Islands Trust policy that, so long as you make an application to bring yourself into 
compliance, you can continue to operate. Concern: the applicant is continuing to 
expand. It is unfair to the community. 
 The island is not set up in terms of infrastructure (such as the condition of the dock) to 
provide this kind of expanded commercial use. 
A member of the public expressed support for the Gambier OCP version 2.0 as noted in the staff 
report on the Gambier Island OCP, and inquired where in the process consideration would be 
given to the engagement summary report dated January 12, 2023 on the results of the survey.  
Staff responded that the project charter does not work out specific details regarding the 
substance of the draft bylaws. The draft bylaws will be partially based on, input from First 
Nations, public and the engagement reports. After this phase of First Nations engagement has 
concluded, all correspondence, public input, the engagement summary report, and data would 
be brought forward for reconsideration by the LTC to determine which elements they wish to 
see incorporated into the draft bylaws. Then the LTC goes through the information to determine 
what they want to see in the draft bylaws for the Official Community Plan and in the Land Use 
Bylaw, and that is taken forward as a draft for consideration of first reading. 
A member of the public announced that the Howe Sound Biosphere Region Initiative was in the 
process of recruiting new directors. Thanked Trustees and staff for arranging the Community 
Information Meeting in Gibsons in July. Inquired about SCRD test drilling on Keats for new water 
sources. One of the wells was in a streamside protection zone; would there be any permission 
sought from Islands Trust or rectification of that? 
Staff reported there was staff to staff conversation a few months earlier. The SCRD intend to 
apply for a retroactive Development Permit, but have not done so yet. 
6. MINUTES 
6.1 Local Trust Committee Meeting Minutes dated March 14, 2023 - for adoption 
The following amendment to the minutes was presented for consideration: 
 Page 5, item 8.1, bullet 5: delete “the community lot, and the community dock that 
already exists.” 
An update was noted regarding item 3.3, paragraph four: the scheduled meeting with 
the Ministry of Transportation and Infrastructure (MoTI) in April did not happen; staff 
was asked to follow up to reschedule the meeting. 

ADOPTED 
 
 
 
 
 
Gambier Island ADOPTED 4 
Local Trust Committee Minutes 
June 20, 2023 
Staff was asked to follow up to clarify regarding public access to Cotton Bay. 
By general consent the minutes were adopted as amended. 
6.2 Section 26 Resolutions-Without-Meeting Report dated June 13, 2023 
Received for information. 
6.3 Advisory Planning Commission Minutes – none  
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated June 13, 2023 
Received. 
Island Planner McCargar noted that staff had tried to arrange with MoTI regarding an 
introductory meeting and had not received a response; staff would follow up with 
Trustee Stamford regarding a contact at MoTI to help set up a meeting. 
Trustee Stamford reported she had interacted with water specialist William Shulba on 
an update regarding the groundwater recharge mapping project. He reported staff had 
received the deliverables from GW Solutions and would provide this to the Regional 
Planning Committee, and then to the LTC once it is completed. 
8. APPLICATIONS AND REFERRALS 
8.1 GM-DVP-2022.4 (Staats) – 900 Keats Road – Staff Report 
The Planner introduced an application to reduce the minimum setback to the natural 
boundary of the sea from 7.5 meters to 0 meters for a rock wall revetment, intended to 
protect an existing dwelling located less than two meters from the present natural 
boundary of the sea. The application was referred to the Islands Trust Conservancy 
Board, who found their interests were unaffected. 
The agent, representing the owner of a leasehold lot and home, made the following 
points: It is an old home built before the regulations were in place. Has been in the same 
family for many generations. In last few years, the house has been impacted by tidal 
events. Purpose of the revetment is to protect the house as it is and to lessen the 
impact of tidal activity. Environmental and engineering reports give recommendations 
and the revetment would be built to latest standards and best practices. Materials 
would be brought in by barge since there is little road access. Applicant would have to 
remove live wooded debris from the foreshore. 
Trustees offered feedback and questions on the application that included: 
 It looks straightforward; have no objections. Need for revetment seems 
straightforward. It is a rational solution to a difficult problem, and to not have an 
adverse impact on the environment or neighbours. 
 When is best time of year to put this kind of structure in?  

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o The applicant was not given a timeline of recommendations as to when to build. 
August 15 to January 29 is recommended through the Fisheries Act. The project 
is not in the intertidal zone, just above. There would be an environmental 
monitor onsite during construction. The intention was to proceed as soon as 
approval to proceed was received. 
 Why would the applicant want to include “associated structures” in the variance?  
o The owner did not want some of the decks or other wood structures included in 
the application. 
 Now that DL 696 cabins can start making changes and fixing cabins, is there any 
indication we are getting more of these types of applications, with properties being 
fixed up? 
o Staff had not seen a high volume of applications for these. 
There was discussion of referring the application to First Nations. Staff noted that the 
application did not appear to require any permitting from the BC Archaeological Branch, 
but could be referred to First Nations for comment. Staff advised it was not for staff to 
refer the DVP to First Nations prior to bringing it to the LTC.  
Comments from Trustees included: 
 Because that area has quite a bit of archaeological finds, request comment from 
staff regarding any further details on how we can support First Nations 
engagement in that area for things like a rock wall. 
 Need to be sensitive to the archaeological question, part of a large issue about 
being sensitive and wise in addressing the relationship with First Nations. 
Notwithstanding that, there is also a balancing issue: the applicant has gone to a 
lot of trouble so far. Based on the information in the staff report, it seems the 
odds of there being something of archaeological interest are remote; if this is 
referred to First Nations, are we imposing hardship on the applicant? 
o The applicant acknowledged the project was on Squamish territory, and 
that he consulted with the Heritage Conservation Branch on projects. He 
had received a map of known sites, and none were near this one.  
 Trustee noted this was near Conservancy property, and expressed appreciation 
for the work that went into the proposal. 
GM-2023-015 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approve issuance of Development 
Variance Permit GM-DVP-2022.4.  
CARRIED 

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9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Keats Shoreline Protection Project – Memorandum 
Island Planner McCargar gave an overview of the memo on the status and next steps of 
the Keats Shoreline Protection Project, providing more context and rationale behind 
proposed changes in Bylaw Nos. 153 and 154 that would establish a Shoreline 
Development Permit Area (DPA) for the purposes of protecting the natural 
environment, its ecosystems and biological diversity, and protecting development from 
hazardous conditions.  
 In response to the Local Trust Committee request that staff provide annotated 
bylaws, staff added further information and also worked with a Qualified 
Environmental Professional to review the bylaws and provide information regarding 
functions of marine shore habitat. 
 Proposed Bylaw No. 153 would amend the Keats Island Official Community Plan 
Bylaw No. 77 (OCP). The primary proposed change to the OCP is the creation of a 
Shoreline Development Permit Area (DPA), measured 15 meters upland and 100 
meters seaward from the foreshore. This would require that a Development Permit 
(DP) be obtained for certain types of new development in the DPA.  
 Proposed Bylaw No. 154 would amend the Keats Island Land Use Bylaw No. 78 
(LUB). Land use bylaws facilitate implementation of OCP policies and establish what 
is allowed on specific lots. The amendments to the Land Use Bylaw No. 78 (LUB) 
leave the setback for a development at 7.5 meters, except on two large 
undeveloped lots in the center of the island, where it is proposed that the setback 
be 15 meters. Highlights of the Land Use Bylaw changes are:  
a) reduction in the size of “platforms” in the setback from the natural boundary of 
the sea from 10 square meters to 5 square meters;  
b) removal of some structures from “permitted” structures in the setback from the 
natural boundary of the sea including boat houses;  
c) increase in the setback from the natural boundary of the sea to 15 meters in the 
Rural Comprehensive Zone (Lots 876 and 1829);  
d) introduction of a minimum distance between docks of 10 meters;  
e) reductions in the maximum size of docks and ramps to docks;  
f) introduction of guidelines for the Development Permit Area.  
The Island Planner acknowledged the work of a co-op student on the project.  
A Trustee commended the planner for the thoroughness and quality of the memo, and 
commented on how this information would make the project more accessible and 
intelligible to members of the public. 
The timing of the Community Information Meeting, Public Hearing, and third reading of 
the proposed bylaws were discussed, as well as the meaningfulness, transparency, and 
responsiveness of the process for the public. 

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Trustees offered some minor editing suggestions to the text. The Island Planner would 
accommodate the edits of the memorandum as discussed within the week and forward 
to the LTC for distribution to the public. It was suggested that a link to the memo be 
posted on the website announcing the upcoming Community Information Meeting. 
Bylaw Enforcement Officer Dingman joined the meeting at 11:56. Discussion ensued until 12:12pm on 
item 10.1 regarding a “glamping” operation on Gambier Island. 
Chair Luckham called for a break at 12:12pm and recalled the meeting to order at 12:45pm. 
9.2 Official Community Plan and Land Use Bylaw Targeted Review Project – Endorsement 
of Revised Project Charter – Staff Report 
Island Planner Zupanec noted the purpose of the staff report was to provide the 
Gambier Island Local Trust Committee with an updated draft Project Charter and status 
update for the Official Community Plan and Land Use Bylaw Targeted Review project. 
Staff sought project charter endorsement and direction from the LTC. Island Planner 
Zupanec had taken over the project from Island Planner McCargar and would use the 
LTC meeting schedule to provide memos or updates. The Project Charter is a living 
document that will need to be updated as the process goes forward. 
The Island Planner noted the top priority for this fiscal is First Nations participation and 
funding. Since the staff report was drafted, staff followed up with Squamish Nation to 
confirm that they were still available; they were not able to provide an update on that. 
Staff will work through summer and with the policy advisor to provide options at the 
August meeting or additional approaches. No additional information was available at 
this time. 
Discussion ensued on the background work done to date on this project, the current 
context of this project, and moving forward:  
 A grant was received recently by the Gambier Island Community Association (GICA) 
around community development.  
 Hope to develop a communications strategy around work covered by the LTC in the 
OCP process to date.  
 The LTC had a survey and community engagement meeting over a year ago, and has 
not talked to the community about them. The community is wondering what 
happened with the survey, and what were perceived as limitations and results of 
the process. Need to include that part of the process with communication out to the 
community. Topics for public engagement were deliberately large, but complex. 
That is what went out to the community and a survey and was the basis for in 
person and Zoom public meetings. There was some good information.  
 There are some concerns regarding First Nations engagement, how it is different 
from community engagement. Would like something to send to the community on 
how these are unique. 

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 To illustrate work done to date, a timeline could be valuable as a standalone piece 
that can continue to be built on, to help people understand where public input 
opportunities are. There have been no legislative changes or amendments; this is 
still at a beginning stage. 
 Continue to use the website as an accessible depository for information in one 
place. 
 When we go to the public, have something they can comment on. That becomes a 
vehicle for identifying their concerns. Have a helpful overview in accessible 
language. Have everything in one place. Put rationale up front in plain language, and 
justifications for it, as part of the public engagement. Focus on evidence and facts.  
 The discussion papers are still out there about why we are updating the OCP. Would 
like to be able to respond to that to the community.  
 A few years ago there was a technical review, to modernize the wording and the 
original concept of the OCP.... We were looking at a new way of managing these 
OCPs across the Trust. 
 Perhaps a letter from the LTC would be supportive, on work done in 2022 and a 
progress update on where this project is. 
GM-2023-016 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to provide a public 
communication that reviews to date and future opportunities for input by community 
members, as well as an outline of the First Nations engagement, to be sent out via email 
to Gambier residents. 
CARRIED 
Discussion ensued on reaching out to the public using email address lists. People need 
to subscribe via the website for email updates from Islands Trust. Trustee Stamford 
noted she had permission to use an up-to-date email list used by community groups on 
Gambier.  
A letter could also be posted to the website regarding opportunities for input. Trustee 
Stamford indicated she would work with Island Planner Zupanec to develop a letter for 
posting and distribution. 
There was discussion on appointing an advisory planning commission for Gambier 
Island. 
GM-2023-017 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to advertise for expressions 
of interest to residents of Gambier Island to be appointed to an advisory planning 
commission for the purposes of the Official Community Plan and Land Use Bylaw 
Targeted Review project. 
CARRIED 

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GM-2023-018 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee endorse the revised Project Charter 
version 2.0, dated June 16, 2023 for the Official Community Plan and Land Use Bylaw 
Targeted Review project.  
CARRIED 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Email correspondence dated April 12 from C. Allevato regarding unauthorized 
glamping business operation 
Correspondence dated April 12, 2023 from C. Allevato regarding an unauthorized 
glamping business operation on Gambier Island was received for information. 
Bylaw Enforcement Officer Dingman addressed the concern of the sender regarding 
policy followed by bylaw staff. The concern of the sender was that the owner was 
continuing with an activity that had not been approved. The owner was given ninety 
days to comply with the Land Use Bylaw and cease operation or move forward with a 
planning application to make the operation lawful; this was a longstanding policy that 
had worked well and was considered a best practice. Other LTCs had adopted a policy 
where the applicant has to go to the LTC and ask permission to proceed; otherwise they 
are supposed to cease the use. That addresses unlawful land uses that may be 
continuing while the application is being processed and put before the LTC. 
On a site visit on May 31, the Bylaw Enforcement Officer observed that two tents and 
two platforms had been put up, and that the impact on the property at that time was 
minimal. 
Points raised by Trustees included: 
 Generally bylaw infractions on Keats and Gambier have been around setbacks; this 
is the first Temporary Use Permit (TUP) this LTC has come across, so the impact on 
this community would be different. The concern in the correspondence is about an 
ongoing activity that is not compliant, is continuing, and seems to be expanding. 
This concern and questions about the operation are also arising within the 
community. Would like to consider options.  
 Am seeing more and more activities not within the bylaw, not just continuing but 
increasing. 
 The correspondence raises a legitimate question at the policy level as to whether to 
amend the 90-day rule to give bylaw enforcement staff time to address 
noncompliance issues that might require more urgent attention and require more 
prompt action, such as situations when there is rapid development in land use that 

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may be noncompliant, with potential for irrevocable impact on neighbours and land. 
At the policy level, this deserves close attention and needs to be examined.  
 Have staff look at the existing policy and consider what other Local Trust Areas have 
done, and see if we want to build in the flexibility that we currently do not have. 
The Bylaw Enforcement Officer pointed out that it is within Trust Council policy that if 
there is immediate threat to environment, health and safety that legal action can be 
taken immediately. 
GM-2023-019 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to review Island Trust 
policies regarding bylaw infraction stop work options to come back at a future meeting 
this year. 
CARRIED 
11. NEW BUSINESS 
11.1 Freedom of Information Bylaw - request for decision 
Island Planner McCargar gave an overview on the request for decision on the Freedom 
of Information and Protection of Privacy Bylaw, received from the Director of Legislative 
Services, dated June 8, 2023. 
A Trustee was unclear on the background of this administrative bylaw and requested 
further information for clarity on what was being decided. Other trustees consented to 
postponement of advancement of this item at this meeting. 
GM-2023-020 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee defer the presentation of the bylaw 
request for decision and ask staff to make a presentation to the Local Trust Committee 
for our fall meeting. 
CARRIED 
12. REPORTS 
12.1 Trust Conservancy Report – none  
12.2 Applications Report dated June 13, 2023 
Received for information. 
Discussion ensued on introductory information about the planning process that is 
received by applicants when an application is made. Staff was asked to forward a 
sample copy of this information to trustees. 

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12.3 Trustee and Local Expense Report dated April 2023 
Received for information. 
12.4 Adopted Policies and Standing Resolutions 
Received for information. 
12.5 First Nations Activities 
Activities were outlined in the Electoral Area Directors Report, item 3.3. 
12.6 Local Trust Committee Webpage 
Trustees commented on challenges encountered and questions they received from the 
public on the use of the Islands Trust website and information accessibility. Chair 
Luckham urged trustees to forward comments and suggestions for improvements to 
Trust Area Services Director Frater. 
12.7 Approval of Gambier Island's LTC Section for 2022/23 Annual Report  
GM-2023-021 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approves the attached text for 
inclusion in the 2022/23 Annual Report for approval by Trust Council and submission 
to the Minister of Municipal Affairs.  
The Gambier Island Local Trust Committee (GM LTC) held four regular business 
meetings in the 2022/23 fiscal year, two Community Information Meetings (CIM), 
two special meetings and one virtual Community Engagement Session. 
Work for this period focused on advancing the Gambier Island LTC priorities and key 
projects, including a targeted review of the Gambier Island Official Community Plan 
and Land Use Bylaw, and a continuation of the work initiated in 2019 to implement 
shoreline protection measures as part of the Keats Island Shoreline Protection 
project.  
From April 1, 2022 to March 31, 2023, the Gambier Island LTC received and 
considered applications for three development variance permits, two development 
permits, 23 building permit referrals, three Crown lease referrals, and two 
subdivision referrals.  
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated June 13, 2023 
Received for information. 

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13.2 Future Projects Report dated June 13, 2023 
Received for information. 
14. UPCOMING MEETINGS 
14.1 Community Information Meeting Scheduled for Friday, July 21, 2023 at 1:00pm at 
Gibsons Public Market, Coastal Room, 473 Gower Point Road, Gibsons, BC 
14.2 Next Regular Meeting Scheduled for Tuesday, August 29, 2023 at 11:00am at Gambier 
Island Community Centre 
15. ADJOURNMENT 
By general consent the meeting was adjourned at 2:00pm. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Diane Corbett, Recorder