Islands Trust Council regular meeting, June 27, 2023

[0:00:00] Voice 1: Oh, so it's thinking it is coming in by Zoom, so I don't happen to get the clues.

[0:00:19] Voice 3: Well, good morning, everyone.

[0:00:23] Voice 2: Beautiful morning out there here.

[0:00:25] Voice 2: I'm Gabriel.

[0:00:27] Voice 2: Executive Committee meeting for June the 27th.

[0:00:32] Voice 2: Obviously, you're streaming past us.

[0:00:36] Voice 2: My name is Peter Luckham.

[0:00:37] Voice 2: I'm Chair of the Trust Council here at the Executive Committee.

[0:00:40] Voice 2: It is my absolute pleasure here today to be on Gabrielle Adam, more or less the middle

[0:00:47] Voice 2: of Coast Swedish territory.

[0:00:49] Voice 2: I'm elected on Thiedesheim, which I consider to be the center of Coast Swedish territory.

[0:00:54] Voice 2: But we're pretty close.

[0:00:56] Voice 2: You can see my ass here probably.

[0:00:58] Voice 2: But on the waterfront here, I always want to acknowledge the rich history and culture

[0:01:03] Voice 2: of the communities that have lived in this region,

[0:01:06] Voice 2: San Nemo particularly, and the waterfront here

[0:01:09] Voice 2: when the tide is out, which is today, the table is set.

[0:01:12] Voice 2: And it's just a pleasure to think about all of the history

[0:01:19] Voice 2: that's been in this place for thousands of years.

[0:01:21] Voice 2: So today we're here to conduct

[0:01:23] Voice 2: our pre-council executive committee meeting,

[0:01:27] Voice 2: and we have an agenda before us.

[0:01:29] Voice 2: And just by way of introduction,

[0:01:32] Voice 2: production, Tim Peters from Muskegon, David Marlowe, Maynard, Roby Elliott, Gabriella Hyland.

[0:01:38] Voice 2: And then with us on the staff side, Russ Hotson-Puller, CEO, Director of Car Trader, Director, Legislative

[0:01:44] Voice 2: Services Manager, David Marlowe, and Director of Regional Planning Services, Stefan Södermanis.

[0:01:53] Voice 2: Thank you for making the journey today, some of you who traveled far and wide, and glad

[0:01:57] Voice 2: to have you all here today.

[0:01:59] Voice 2: So we have an agenda.

[0:02:00] Voice 2: Is there any additions or deletions?

[0:02:01] Voice 2: there was some i was trying for some

[0:02:04] Voice 3: addendums are you going to introduce lori oh no fine

[0:02:11] Voice 2: yeah lorik foster of course always looking after our technology and making sure we've

[0:02:18] Voice 2: got agendas and minutes but thank you very much um

[0:02:22] Voice 3: anything nothing so there's no addendum but

[0:02:28] Voice 3: we might

[0:02:28] Voice 4: want to um speak to things just from um on our director report back perspective one

[0:02:35] Voice 4: the ubc and hunters yes uh meetings um one mistake and we might want to discuss this letter that uh

[0:02:45] Voice 4: okay yeah i

[0:02:46] Voice 3: think that's all in the agenda

[0:02:50] Voice 3: so there's a trans mountain letter around human health impacts

[0:02:54] Voice 3: But I think we had meant to add to this agenda that is on the agenda, and there's a response

[0:02:59] Voice 3: deadline.

[0:02:59] Voice 3: I haven't seen it.

[0:03:00] Voice 3: I don't have the email myself.

[0:03:02] Voice 3: But I think the response deadline is mid-July.

[0:03:05] Voice 2: Right.

[0:03:05] Voice 2: Okay.

[0:03:06] Voice 2: So we'll put that at 10.4.

[0:03:08] Voice 2: And apologies to everybody that's not available for us to review.

[0:03:13] Voice 2: We're kind of talking about an unfair that we haven't actually written.

[0:03:17] Voice 2: All right, then.

[0:03:18] Voice 2: So if that's it, then we'll...

[0:03:20] Voice 3: And then, of course, any...

[0:03:21] Voice 3: And you were on the agenda.

[0:03:22] Voice 3: You wanted to talk about just trust counsel.

[0:03:23] Voice 3: Yeah.

[0:03:26] Voice 2: Yeah.

[0:03:27] Voice 3: So maybe during the

[0:03:30] Voice 2: report, anybody can speak to those opportunities. So let us

[0:03:36] Voice 2: adopt the agenda as amended. And let us begin with our agenda. Minutes of June 14th, any

[0:03:44] Voice 2: changes for those minutes for the previous executive committee meeting? Then I will take

[0:03:50] Voice 2: it by general consent that we adopt for June 14th minutes. So follow-up action list, we'll

[0:03:59] Voice 2: go around to the staff as necessary, try to keep it brief, start with the CAO and then we'll go

[0:04:07] Voice 2: from there. Good morning

[0:04:09] Voice 4: executive committee, thrilled to be here on Gabriola. I might

[0:04:12] Voice 4: mention this later on but it's in, Laurie reminded me in March 2019 there was the

[0:04:17] Voice 4: reconciliation that version is made here and um so um space is great as well so thrilled to be here

[0:04:27] Voice 4: um i'm not going to go through the list that you see quite often always respond to questions but

[0:04:32] Voice 4: we'll make just two or three remarks on topics that may or may not come up with the trust council

[0:04:35] Voice 4: or things that have arisen since the last time we were together is that uh better it's perfect

[0:04:40] Voice 4: yeah okay so in terms of trust council itself i think we're um ready to go uh we've had um

[0:04:47] Voice 4: A couple more trustees, sort of the last little bit, they're unavailable to attend live.

[0:04:53] Voice 4: So we've got I think six now attendees who are electronic.

[0:04:58] Voice 4: 10 is the prescribed by policy numbers.

[0:05:02] Voice 4: When we get to the interactive sessions tomorrow, there'll be a sort of downstream effect because

[0:05:09] Voice 4: we'll have to cluster those people into one session. So someone's going to have the joy

[0:05:14] Voice 4: of doing a SWOT analysis electronically while the other rooms are filled with trustees.

[0:05:21] Voice 4: But we'll work that out as the day goes on, kind of

[0:05:24] Voice 4: business taken care of.

[0:05:27] Voice 4: Getting into the agenda, I do note that in the trust council fuel is reconsideration

[0:05:36] Voice 4: next September of the original request to the minister for a review of the honest trust.

[0:05:44] Voice 3: this coming september not yes but just prior to that you were at uvcm yeah

[0:05:50] Voice 4: so there's an

[0:05:52] Voice 4: incongruity there that um because as you're you know in in a general sense i think you could speak

[0:06:00] to the funding question but then from

[0:06:02] Voice 4: your meeting with the minister if trust council

[0:06:04] Voice 4: hasn't had that conversation what are

[0:06:06] Voice 3: you really um

[0:06:08] Voice 4: offering and then the next week we'll be sending

[0:06:10] Voice 4: the minister letter saying you know or two weeks later saying we're uh we're standing

[0:06:17] Voice 4: behind the letter that was sent previously we'd like um these things considered those things

[0:06:21] Voice 4: considered it's not on this agenda to speak up because it's been directed for september and that

[0:06:27] Voice 4: might be fine but as you contemplate meeting with minister kane um in your request there's um and

[0:06:33] Voice 3: we'll get that when you talk about the abc and meetings overall it might be good to simply meet

[0:06:38] Voice 3: with her meet with the other ministers there because we're a victoria um organization

[0:06:55] Voice 3: okay okay i didn't have time to report on it but just

[0:07:00] Voice 3: that's a consideration might come up that you don't have mentioned

[0:07:06] Voice 3: so

[0:07:07] Voice 2: the abcm was prior to council and then uh and then we meet the council have that discussion

[0:07:14] Voice 2: obviously the motion that has come forward from the previous council still stands that has been

[0:07:20] Voice 2: in the interest of council too well

[0:07:23] Voice 4: they've asked and then the minister responded and this council

[0:07:26] Voice 4: sat on that response and said okay well uh let's think that over and discuss it in september and go

[0:07:32] Voice 4: we've we've addressed the minister's request which was to think about ourselves a little bit more

[0:07:36] Voice 4: look at some of our government structures put some pieces in place now we're all again we want to

[0:07:41] Voice 4: come back and um reiterate we want to do this or no we need more time i'm not sure yeah but that

[0:07:48] Voice 4: was the request okay and things will have advanced for the come september trigger so

[0:07:52] Voice 4: well we'll be

[0:07:53] Voice 4: probably doing some reporting for you based on the request

[0:07:55] Voice 3: of the letter but that will be from

[0:07:57] Voice 3: from staff and the other people.

[0:07:58] Voice 3: Okay,

[0:07:59] Voice 1: thank you.

[0:08:00] Voice 3: Okay, so that's, oh, I apologize, yes, there it is.

[0:08:07] Voice 3: We've had good discussions with the actuary we hired

[0:08:12] to develop our request

[0:08:15] Voice 4: to the municipal insurance agency.

[0:08:18] Voice 4: And we're not in a position to really fully report to you,

[0:08:22] Voice 4: and the MIA now is about to go into its deliberations,

[0:08:25] Voice 4: But we're set out to have a great conversation about it.

[0:08:30] Voice 4: At the same time, there has been talk amongst trustees of self-insurance at the Animal Trust

[0:08:39] Voice 4: for what are

[0:08:40] Voice 3: the options associated, and frankly, I just got off a conversation with the actuary

[0:08:45] Voice 3: on Friday with Director Mothman and Director Bartlett.

[0:08:51] Voice 3: So the notion of self-insurance is something that we

[0:08:54] Voice 4: brought up in the past, and it's come

[0:08:56] Voice 4: from the floor but it never realized itself in a resolution i'm just wondering whether some

[0:09:02] Voice 4: direction can counsel for us to at least take a look at that might be good timing not saying

[0:09:08] Voice 4: that we would get something fully vetted might be good timing now and we would just simply

[0:09:17] go out and and see what the parameters around self-insurance would be that way when we get to

[0:09:26] a scenario where

[0:09:27] Voice 3: we have to make a decision in the coming year, we would have three options

[0:09:31] Voice 3: available to us.

[0:09:35] Voice 1: Okay.

[0:09:36] Voice 3: We don't have a motion.

[0:09:38] Voice 1: Right.

[0:09:39] Voice 3: So if I end up

[0:09:39] Voice 4: doing that, I feel I'd be doing it just because I think it's a good idea.

[0:09:45] Voice 4: It might, you know, you could tell me to go do that, just as a precautionary measure you

[0:09:49] Voice 4: see, just to fit the timing, or when it comes up and if it comes up and I have to work back

[0:09:57] Voice 4: to the trust council i could ask them that now that might go up are you comfortable with that

[0:10:01] Voice 3: idea

[0:10:01] Voice 4: well

[0:10:02] Voice 3: i don't need a lot of specific direction this would just be initial um investigation um of

[0:10:08] Voice 3: that idea it might take a long time it might not be doable in a short term time frame we just don't

[0:10:12] Voice 3: know that so no but at the council we

[0:10:16] Voice 1: can introduce the the notion and

[0:10:19] Voice 3: see if there's

[0:10:20] Voice 3: support around the table so we don't we don't want to extend that much energy that the trustees don't

[0:10:28] Voice 3: think it's a good idea yeah we

[0:10:29] Voice 3: don't have the options exactly so and so if we have three options

[0:10:32] Voice 3: like going forward we have three percent and i think it's worth it i didn't hear that the next

[0:10:38] Voice 3: three days well you wouldn't be meeting again yeah well i don't know yeah it's just we're not

[0:10:46] Voice 3: really prepared now but it's an ocean it's not it's not a decision it's just like we want to

[0:10:51] Voice 3: consider self-insurance yeah

[0:10:54] Voice 2: and i can imagine that everybody will want to speak likely speak

[0:10:57] Voice 2: to it so it's a discussion of course is what i'm conscious um so if it comes from the floor then we

[0:11:07] Voice 2: would flow with it and certainly if i guess exactly can they think that now we can obviously

[0:11:14] Voice 2: provide that correct yeah in order to as you have said provide

[0:11:18] Voice 4: a full uh i

[0:11:20] Voice 3: just want the timing to

[0:11:22] Voice 4: align right for the honest trust right right because there's a three or four month window

[0:11:27] Voice 4: where our current

[0:11:28] Voice 1: coverage

[0:11:29] Voice 4: is going to lapse and then there's some consideration as the

[0:11:33] Voice 4: MIA part of it.

[0:11:34] Voice 4: When does that lapse?

[0:11:35] Voice 3: In the fall.

[0:11:37] Voice 3: So a discussion before September would probably be better.

[0:11:41] Voice 3: Yeah.

[0:11:42] Voice 3: We've

[0:11:42] Voice 2: also put a lot of energy

[0:11:43] Voice 3: into pursuing the MIA.

[0:11:44] Voice 3: Correct?

[0:11:45] Voice 3: Yeah.

[0:11:46] Voice 3: But we don't want to preclude if people are interested in self-interest.

[0:11:50] Voice 3: Like, actually, what if just an interest poll and say, this is an option, an option

[0:11:55] Voice 3: we're going to explore, we're not going to put a lot of interest in self-interest.

[0:11:56] Voice 3: not going to discuss it right now trust council because we don't have enough information to

[0:12:03] Voice 3: yeah what is the level of interest you just have to the direction of the staff just investigate

[0:12:11] Voice 4: provide a broader overview around what would be the illness so is that what you're suggesting

[0:12:15] Voice 4: that's that's what i'm suggesting i'm nervous about sort of just bringing to you um fresh

[0:12:19] Voice 4: off the table without reporting about the timing once again it hasn't allowed it and then i hate

[0:12:23] Voice 4: I hate to think of this as an awkward, you know,

[0:12:25] Voice 4: even when I'm in real, in real time,

[0:12:27] Voice 4: I'd hate this timing to go by

[0:12:29] Voice 4: and then I'm sitting here

[0:12:30] Voice 2: and

[0:12:31] Voice 3: all

[0:12:32] Voice 4: of us, we should ask

[0:12:33] Voice 3: but also logically speaking

[0:12:35] when you get a few percent

[0:12:37] option A

[0:12:37] Voice 3: and option B and somebody says

[0:12:39] Voice 3: well what about self-insurance?

[0:12:41] Voice 3: Well,

[0:12:43] Voice 3: it's better to have all

[0:12:45] Voice 3: three options presented in

[0:12:47] Voice 3: the format so that

[0:12:49] Voice 3: we're not stuck in

[0:12:50] Voice 3: saying okay, report to us in four months

[0:12:53] self-interests.

[0:12:54] Voice 3: I think your entertainment is critical and we've got to be flexible enough to

[0:12:59] Voice 3: enable it.

[0:13:01] Voice 2: So I'm inclined, as you know, to be ordered in and have an agenda. So it sounds to

[0:13:07] Voice 2: me like this should be a new business item added to the agenda, that we could give it a nod from

[0:13:11] Voice 2: the agenda.

[0:13:15] Voice 3: And perhaps...

[0:13:16] Voice 2: I don't have a lot of orders.

[0:13:17] Voice 3: All I've got is just

[0:13:19] Voice 4: what I've just said.

[0:13:19] Voice 3: yeah

[0:13:20] Voice 2: so perhaps uh one of my shares could uh bring a motion to do precisely what the

[0:13:27] Voice 2: ceo was

[0:13:27] Voice 3: suggesting um ask staff to provide options on the software yeah does

[0:13:36] Voice 1: that sound right yeah

[0:13:38] Voice 1: do you need a motion or just in full um

[0:13:41] Voice 3: i think we could just have it on the agenda and

[0:13:47] Voice 3: i'll think of what a reasonable motion would be okay for the next day or so okay because it won't

[0:13:52] Voice 3: come up and build a third thing yeah maybe raise a discussion and maybe there'll be a

[0:13:58] Voice 2: sensor

[0:13:58] Voice 3: on the dinner tables yeah it's a conversation about what that means

[0:14:01] Voice 3: yeah certainly if there's minimal support then there's not a lot of point putting a lot of staff

[0:14:14] Voice 3: energy into the investigation yeah okay

[0:14:19] Voice 2: so ceo anything further yes um so i'm just gonna

[0:14:27] Voice 2: catch my eye over to the other senior staff do you have anything to report on

[0:14:32] Voice 2: i

[0:14:35] Voice 3: think support staffing updates which i emailed all the fcs yesterday but i'm looking forward to

[0:14:39] Voice 3: having an acting senior policy advisor start with us in july who will

[0:14:43] Voice 3: be able to help advance

[0:14:46] Voice 3: and I can let you know at this table that I'll be letting council know of course there's been

[0:14:49] Voice 3: a delay in that project so the timelines were discussed in our champion sheet

[0:14:55] Voice 3: and I'm looking

[0:15:03] Voice 2: forward to your support with accounting and managing the people online

[0:15:20] Voice 1: Okay, so that's

[0:15:24] Voice 2: a follow-up action list, so maybe I'll just glance over to Lori here,

[0:15:28] Voice 2: unusual, just logistics associated with the meeting coming up here now in the next three

[0:15:33] Voice 2: days.

[0:15:34] Voice 2: I sent you an email earlier, I don't know if you got that.

[0:15:38] Voice 2: No, I did not.

[0:15:39] Voice 2: that's right um no nothing to uh report or discuss we're ready to roll i think so

[0:15:48] Voice 2: awesome looks great out there so then let's go

[0:15:51] Voice 2: to yes uh just wanted to uh

[0:15:55] Voice 3: let the members of

[0:15:57] Voice 3: ec know and especially director marler they did reach out to uh trustees who work on other

[0:16:02] Voice 3: committees and i don't know if he's got direct communications from them we did get actually

[0:16:08] Voice 3: both from galliano expressed the willingness to be on the accessibility committee so let us

[0:16:15] Voice 3: just share that if they had not directly in touch with you to make sure you knew that

[0:16:20] Voice 3: so that's better than the zero that we have and that'll be nominations for as well yeah yeah okay

[0:16:30] Voice 3: great thank you um

[0:16:32] Voice 2: so local trust committee chair updates um tim got the floor anything

[0:16:39] Voice 3: Let's see. We met with Salt Spring and Galliana last week. Salt Spring had a delegation from a citizen group that has proposed a written and proposed bylaw for the LTC about the clean, safe and clean harbour initiative.

[0:17:07] Voice 3: initiative, certainly met with a fairly mixed response to about 65 people showed up to the

[0:17:14] Voice 3: town hall and said the majority of them were not in favour of the citizen by-law as presented.

[0:17:22] Voice 3: And the reality is, of course, that Saltspring has a lot on its plate. Not that the safety

[0:17:30] Voice 3: and cleanliness of the harbour isn't important, but it's not perceived, I think, as a top

[0:17:35] Voice 3: priority at the salt spring trust committee at this time um the bylaw 530 is going to come back

[0:17:43] Voice 3: to the september meeting and uh consideration of a public hearing on that piece and uh of course

[0:17:55] Voice 3: the just the housing accelerator funding all you know really housing centric stuff is the

[0:18:01] Voice 3: It's a top priority of the local community there.

[0:18:06] Voice 3: On Galliano, we met at the North Hall,

[0:18:08] Voice 3: which was nice and a number of the people that showed up,

[0:18:11] Voice 3: they were very appreciative of being able

[0:18:13] Voice 3: to meet at the North Hall.

[0:18:16] Voice 3: Unfortunately, we've had some connectivity issues

[0:18:19] Voice 3: and advised that the minute taker had a hard time hearing.

[0:18:24] Voice 3: And so we're gonna sort of have another look

[0:18:27] Voice 3: at how we wanna approach that location technologically.

[0:18:31] Voice 3: um next month and uh but i definitely got some good community feedback that uh that it's it's

[0:18:41] Voice 3: appreciated in the in the north end community to have meetings some meetings there well that's

[0:18:47] Voice 3: about it

[0:18:47] Voice 2: so

[0:18:48] Voice 3: you can obviously record those in the open yes right and we hadn't done that you know

[0:18:52] Voice 3: we're certainly going to do that next time in case there's issues you know continuing issues

[0:18:57] Voice 3: with Beth and with her, for that sort of thing.

[0:19:01] Voice 1: Okay, David Mott?

[0:19:05] Voice 3: On Saturday we had a meeting on Pender.

[0:19:07] Voice 3: It was a community meeting of basically focused topics

[0:19:10] Voice 3: on housing, forestry, and water.

[0:19:13] Voice 3: Really good meeting, well attended.

[0:19:16] Really good positive

[0:19:17] Voice 3: community feedback.

[0:19:19] Voice 3: So that was my Saturday.

[0:19:21] Voice 3: And unfortunately, BC Ferries can't be my ferry home,

[0:19:23] Voice 3: so I made it for Monday.

[0:19:25] Voice 3: And then we've got the Housing Advisory Committee underway now.

[0:19:34] Voice 3: There's first games next Monday.

[0:19:36] A lot of energy there.

[0:19:38] It's 28 years of studies.

[0:19:42] Some of the members have been there all 28 years.

[0:19:44] So we're really looking forward to taking what is a broad issue

[0:19:51] and we're putting it into a box,

[0:19:52] Voice 3: into a community table,

[0:19:54] Voice 3: and looking forward to seeing what recommendations come out of that.

[0:19:58] Voice 3: There's a lot of energy, there's a lot of enthusiasm, a lot of good ideas.

[0:20:02] Voice 3: And Clarence Chadwick, they're trying to do great things in the state of Maryland,

[0:20:07] Voice 3: doing their very best and we appreciate her to death because she has a devon history

[0:20:13] and she brings a lot of credibility to the people.

[0:20:17] Voice 3: Because there's,

[0:20:20] Voice 3: how many of us people say, well it's the people, remote data, that's how to do our things.

[0:20:25] Voice 3: I've been with fun Chadwick she's can confirm the point of history and understand and they understand and appreciate so it's really it's been great and then it's not that since last but.

[0:20:44] Voice 3: Vice Chair Elliott will tell us all the exciting stuff that we're making today.

[0:20:48] Voice 3: it's very exciting yes thank you um yes uh yeah our march when june we are in june right now

[0:20:57] Voice 3: uh we had a gentleman presenting again about mooring boys and so we're sort of investigating

[0:21:05] Voice 3: that but i know there's more questions broadly and i wanted to ask bc did we

[0:21:10] Voice 3: We asked for a legal opinion and definitions on mooring boys floats and so on, like this was discussed at a previous EP meeting, we weren't sure if we made a resolution, and so weren't sure if that work was already underway to clarify, not like water zone, but...

[0:21:34] Voice 3: I do remember that we had a conversation about that, I'm not sure where that went, but there's certainly a long history.

[0:21:40] Voice 3: Yeah, including the respect of that. So I'm not sure. Yeah, we don't we don't want to have more work, but the questions keep coming up in Horton Bay of Swinney Blackboard's more employees for a long time.

[0:21:55] Voice 3: I asked the EC, I believe, to bring this forward in a December council meeting on discussion on the content of the body.

[0:22:05] Voice 3: And I think, because Mr. Elliott and I were trying to, did we actually go down the road of requesting?

[0:22:13] Voice 3: Well, hopefully it's recorded in a minute. That's why I think it should be done by motion.

[0:22:19] Voice 3: if we could check into that yeah we can check i don't remember our resolution

[0:22:26] Voice 3: so i think we'll check with the bylaw of course but i'll look at it we'll figure

[0:22:33] Voice 3: where we have to align yeah we don't we didn't

[0:22:36] Voice 3: go back to record any it should be

[0:22:38] Voice 3: okay so there's a question that hasn't come but the broader discussion for september is

[0:22:47] Voice 4: yes so i don't recall that either i

[0:22:51] Voice 1: don't see it i

[0:22:51] Voice 4: just pulled up the previous minutes uh from may

[0:22:55] Voice 4: and uh it just says that uh this discussion discussed

[0:23:01] Voice 3: that this item may

[0:23:01] Voice 3: defer to possibly

[0:23:02] Voice 3: september trust council session right

[0:23:05] Voice 3: that's what it says in the may minutes so you might want to

[0:23:08] Voice 3: contemplate that doesn't give me much to work through soon between now and september right

[0:23:17] Voice 3: Right. And so the email was actually, that was the suggestion of this BHS Council discussion.

[0:23:22] Voice 3: So that's been deferred. So essentially, that's what happened.

[0:23:26] Voice 3: Can I suggest, like, let's put our heads together about this, because there's also, coming from Gabriela,

[0:23:33] Voice 3: wanting clarity on shoreline protection, jurisdiction, structures, setbacks, which we all know,

[0:23:40] Voice 3: but bylaws or manager warranting that's going to come back with a report, you said in August.

[0:23:47] Voice 3: And so perhaps Shoreline, Morning Voice, Lowe's, Clayton Harbour,

[0:23:53] Voice 1: there's

[0:23:55] Voice 3: a large body of

[0:23:59] Voice 3: bureaucracy.

[0:24:01] Voice 3: Well, it's certainly where the land meets the sea.

[0:24:06] Voice 3: There's a lot of contentious sort of overlapping jurisdictions and there isn't a lot of clarity

[0:24:11] Voice 3: and it does seem to be treated differently in different LTC bylaws and that is um it's

[0:24:19] Voice 3: causing confusion because citizens are like well what's being done about this and we don't have

[0:24:25] Voice 3: those answers readily available so it would be really good to have an understanding what is

[0:24:33] Voice 3: you know Transport Canada what is Dead Book Society doing there's all these different

[0:24:37] Voice 3: initiatives and then citizen groups coming forward so I don't know if this is a project but

[0:24:41] Voice 3: kind of pull the threads together and not make it be seven different requests for legal opinions

[0:24:47] Voice 3: and reporters so i think that at a minimum i think it would be very useful for all trustees

[0:24:55] Voice 3: to have some reporting still in the jurisdictional issues just so that because that is something

[0:25:00] Voice 3: that's rooted about it in the conversation and some people say this and some people say that

[0:25:06] Voice 3: and just be maybe nice if everyone just had a clear little green pane

[0:25:13] Voice 3: well just you know it's just trying to do one ball and

[0:25:16] Voice 3: there's the floor

[0:25:20] Voice 3: it's not really legal but i think it's probably some legal training and what i mean by that

[0:25:34] Voice 3: and take it through. So some of the legal interpretations around what is the authority

[0:25:42] Voice 3: of the local government and the federal government. So a legal opinion would be bringing death

[0:25:49] Voice 3: that's important, but in fact, especially the guidelines might be the way to go.

[0:25:53] Voice 3: I mean, that's going to be kind of a report in the public's support.

[0:25:57] Voice 3: If I may, oh, sorry.

[0:26:00] Voice 3: So I did read the report by the citizen group,

[0:26:03] Voice 3: and I mean, they brought a bunch of different cases that have been settled.

[0:26:07] Voice 3: And so I think there's real interest from the public in clarifying that.

[0:26:12] Voice 3: Like, it's not a, it's an issue here in Edmonton Bay.

[0:26:18] Voice 3: It's everywhere.

[0:26:19] Voice 3: So it's more than dead boats, it's liveaboards, it's more invoices, commercial operations and floats and vacation rental homes on the water.

[0:26:27] Voice 3: So there's a lot of stuff that is coming.

[0:26:31] Voice 3: So

[0:26:31] Voice 4: that's fantastic and broad.

[0:26:37] Voice 4: And if we were going to develop work around this, we should probably do it in a well thought out way.

[0:26:42] Voice 4: It's being brought to the table, and we're attenuated to it.

[0:26:50] Voice 4: But I would almost want to think about all of these questions.

[0:26:53] Voice 4: Some might be answered by exactly what he was talking about.

[0:26:55] Voice 4: Others would not be.

[0:26:57] Voice 4: What's the difference between our different jurisdictions?

[0:26:59] Voice 4: But voters and whatever it might be.

[0:27:04] Voice 4: You might actually have to send out the trustees,

[0:27:08] Voice 4: what are the various issues they've got,

[0:27:10] Voice 4: and that they can bring in if we're going to address something

[0:27:13] Voice 4: we do it in one fell swoop. So it's a project,

[0:27:15] Voice 1: it's

[0:27:16] Voice 4: a version, it's not a quick report.

[0:27:20] There's 25% of it that's a quick report, but how that gets applied, you know, right here's another

[0:27:28] right, you know, right to navigate off of

[0:27:33] Voice 3: a forest border

[0:27:34] Voice 4: dwelling, what

[0:27:36] Voice 4: is that, right?

[0:27:38] Voice 4: There's reams of material just on that itself. So I would think we'd do some sort of

[0:27:44] Voice 3: If it's not just answering one quick question,

[0:27:48] Voice 3: we would have to look at what do we want to find.

[0:27:51] Voice 3: Just a regular project development consideration.

[0:27:56] Voice 3: This is a

[0:27:57] Voice 1: personal

[0:28:00] Voice 3: portrait of a story.

[0:28:01] Voice 3: Yeah.

[0:28:02] Voice 3: And

[0:28:02] Voice 4: which at the Island's trust specific,

[0:28:06] Voice 4: which has been an ongoing piece of work for a number of years.

[0:28:11] Voice 4: You might want to actually sit, book some time,

[0:28:15] Voice 4: thinking through to develop some of the key questions and

[0:28:18] Voice 3: get around an issue and then

[0:28:19] Voice 3: develop how you're going to address it or task us with assisting you doing that trust counsel

[0:28:26] Voice 3: to say this is something we should get their case from source yeah what occurs to me is like david's

[0:28:32] Voice 3: idea of the session sounds really useful but it seemed like if we had we got trustees submit

[0:28:37] Voice 3: some specifics prior to that work being done so that you know here's a pile of questions

[0:28:45] Voice 3: And then maybe do that some some work there to get some specific questions in from trustees because there's, you know, very some there'll be a lot of crossover, but there'll be some that are going to have to stay in the trust council.

[0:29:01] Voice 3: yeah yeah could we potentially ask the targeted question for the trustee roundtable

[0:29:07] Voice 3: um and so in addition to your quick reporting from your ltc can you tell us in one minute

[0:29:15] Voice 3: what are some of the issues that you're hearing about and then we could then clarify what like

[0:29:23] Voice 3: through maybe ec or talk with second under to surmack about what are the different jurisdictional

[0:29:29] Voice 3: issues we want to look into and then create a program for how that's going to be addressed

[0:29:36] Voice 3: maybe not for september maybe there's a bit in september 15th but i think further on it's a

[0:29:42] Voice 3: bigger project because there's we need internal i'd like to see what we've done in the past what

[0:29:49] Voice 3: has been attempted so an overview of you know the second case which keeps coming up on my

[0:29:55] Voice 3: Island and there's a lot of sort of

[0:30:00] Voice 3: a concern over uh how that's been handled and so i just think we need internal clarity and then i

[0:30:07] Voice 3: would like to understand your professional and then short-run perfection what can we do in the

[0:30:13] Voice 3: future what can we anyway it's a big project so let's think

[0:30:18] Voice 1: about that i want to

[0:30:19] Voice 3: amend your work

[0:30:19] Voice 3: plan move something else off okay so you know um this

[0:30:29] Voice 2: is uh kind of this is our pre-council

[0:30:32] Voice 2: yeah executive committee meeting and I don't know that we want to take on a lot of discussion about

[0:30:37] Voice 2: ostensibly a new topic um I'll just add to the conversation um that none of this is new

[0:30:45] Voice 2: and there have been a variety of reports and investigations and legal opinions over the years

[0:30:52] Voice 2: that may not necessarily be clear to a new realm of trustees and and even new people engaging in

[0:31:02] Voice 2: these issues and it goes everything from greater anchorages to mooring buoys to shoreline

[0:31:08] Voice 2: and so it's not a light topic um if you want to condense all that into one conversation which it

[0:31:17] Voice 2: sounds like um and so we need to consider what we know from the past and this fortunately we have

[0:31:25] Voice 2: others here that have been with us that could access that and

[0:31:29] Voice 3: then figure out whether it's

[0:31:30] Voice 3: session or workshop webinar or whatever it is can we refer to regional planning committee and

[0:31:39] Voice 3: actually trustee yates requested that shoreline protection um through the gabriel ltc that

[0:31:47] Voice 3: requests to the regional um planning committee to consider this as a project and i think that would

[0:31:53] Voice 3: probably be the appropriate place to

[0:31:56] Voice 3: left out what

[0:31:57] Voice 3: would go in and how to approach

[0:32:00] Voice 3: it. It's probably not a broad

[0:32:01] Voice 3: question right now.

[0:32:03] Voice 3: You've only deferred

[0:32:04] Voice 3: the challenge of who's going to do the work

[0:32:06] Voice 3: and how does this get allocated to the project and how

[0:32:08] Voice 3: to define it. I

[0:32:08] Voice 3: think, but it's important to define

[0:32:10] Voice 3: the work, right, so that we're not

[0:32:12] Voice 3: running around looking for

[0:32:14] Voice 3: 15 new legal opinions

[0:32:15] Voice 3: for the Regional Planning Committee.

[0:32:17] Voice 3: They're pretty, they're all

[0:32:19] Voice 3: I guess

[0:32:23] Voice 3: I think it would be so to take it on our next agenda for us that would be the

[0:32:29] Voice 3: discussion yeah

[0:32:31] Voice 3: yeah that's a good idea I was just going to say regional planning committee has had marine topics

[0:32:37] Voice 3: on their projects list for the last two terms we never got through the other priority work to get

[0:32:46] Voice 3: there so that's the one committee i'm not going to mind but i wouldn't i wouldn't want to assume

[0:32:53] Voice 3: that they have the capacity to take that on in the time they're monitoring them so we'll have

[0:32:57] Voice 2: a

[0:32:58] Voice 3: full discussion next executive right and the topic

[0:33:01] Voice 2: has the potential to get completely lost

[0:33:04] Voice 2: in the weeds when you start to discuss specific cases okay

[0:33:08] Voice 3: and uh it i just perceive it you can

[0:33:13] Voice 3: undertaking i'm quite grasped in the head how we would manage that i enjoy that kind of challenge

[0:33:19] Voice 3: but

[0:33:19] Voice 2: i would suggest then that if you want to have a discussion at ec at our next meeting that we

[0:33:26] Voice 2: should frame that in some fashion so that we don't start from scratch okay and the cao we've got new

[0:33:32] Voice 2: recommendations about a motion to have that on our agenda

[0:33:37] Voice 3: and at a minimum level we prepare to have

[0:33:41] Voice 3: to conversation um hearing what

[0:33:46] Voice 4: i'm hearing and understanding the various different vectors that

[0:33:52] Voice 4: are associated with this i think you might just want to put time okay as opposed to like if i

[0:33:58] Voice 4: start off madly in all directions getting reporting on different things i won't get

[0:34:02] Voice 4: where your thinking is but we could just provide an overall overall very short briefing that would

[0:34:10] Voice 4: give you space to start bringing the topic to the table speaking to it we record that then does that

[0:34:16] Voice 4: itself become big enough to invest resources again on investigating it for various issues so

[0:34:23] Voice 4: it's a bit of i just said your next dc dedicate half an hour 45 minutes to this topic

[0:34:30] Voice 3: and

[0:34:30] Voice 4: then so

[0:34:32] Voice 3: can we have a discussion on for sure

[0:34:33] Voice 3: protection you can bring

[0:34:36] Voice 4: in you can sound out your

[0:34:37] Voice 3: ltcs at that point

[0:34:41] Voice 3: So create a label for it. Is it marine and shoreline issues? Does that capture?

[0:34:50] Voice 3: Marine is a bit broad because structures, boats, you know, what is it all about?

[0:34:58] Voice 3: Oh, we could start with authorities, marine and foreshore uses and authorities.

[0:35:02] Voice 3: Yes, that would be

[0:35:03] Voice 3: a good way to frame it.

[0:35:04] Voice 3: Okay. So then a motion

[0:35:07] Voice 3: to ask that we hold a discussion on marine and forward tour, forward use and protection of uses of authority.

[0:35:25] Voice 3: Yeah, uses authority for the next EC meeting.

[0:35:33] Voice 3: Second by David Lott.

[0:35:36] Voice 2: Any

[0:35:37] Voice 3: further discussion? All those in favour?

[0:35:40] Voice 3: Thank you so much.

[0:35:43] Voice 3: And if I'm not mistaken, that took almost five minutes.

[0:35:47] Voice 3: I apologize. No, but I was trying to tie a few things together.

[0:35:50] Voice 3: I'm giving you the freedom to do that.

[0:35:52] Voice 3: keep coming together make it efficient okay wooddale uh also was a discussion on um

[0:35:57] Voice 3: jurisdiction and if we haven't been looking to seek a legal opinion on our liability to allow

[0:36:05] Voice 3: residential zoning in that area uh planter chadwick and i went driving with dale again

[0:36:12] Voice 3: which is right under the seat as if it's an

[0:36:14] Voice 3: ltc it is another story you're right

[0:36:20] Voice 3: Okay, we don't need to hear that.

[0:36:24] Voice 3: Adopted the main Island Housing Society bylaw and so that project is moving ahead.

[0:36:31] Voice 3: Awesome. So that was congratulations to the members who went through and

[0:36:38] Voice 3: Director Paul Brent was there. He gave us a report.

[0:36:42] Voice 3: all the wonderful things that they're doing in Southern Gulf Islands in CRD, and we talked about only the amendments, so that'll be the main final project for me.

[0:36:52] Voice 3: So, a lot of little things. Maine is wonderful.

[0:36:55] Voice 3: And you initiated this funding?

[0:36:59] Voice 3: Yeah, so

[0:36:59] Voice 3: that was last meeting, and the report will come out, or the application will come up at our next meeting in common for the summer application period.

[0:37:09] Voice 3: period okay yeah that

[0:37:12] Voice 2: covers you did you yeah

[0:37:13] Voice 3: i haven't had any sense so

[0:37:15] Voice 2: then um i've uh my

[0:37:18] Voice 2: responsibilities

[0:37:18] Voice 3: on um gabriella and um and uh gambert keeps um we met

[0:37:28] Voice 2: uh for gambler keeps

[0:37:29] Voice 2: last week um the one interesting thing that came out of that meeting with uh a new trustee on that

[0:37:37] Voice 2: Committee, who had not seen and was not aware of the Freedom of Information by law, felt that he

[0:37:45] Voice 2: needed to know more about

[0:37:46] Voice 3: it before advancing it. So we deferred that and asked actually that maybe

[0:37:52] Voice 3: that would be brought to us in a more formal fashion. And so that's an interesting perspective

[0:38:00] Voice 3: to understand that not necessarily all trustees are prepared to advance an administrative by law

[0:38:06] Voice 3: without knowing a little bit more about it.

[0:38:08] Voice 3: And my assumption was it's a good word, and not wrong.

[0:38:12] Voice 3: Well, it's not dependent in certain also, so.

[0:38:15] Voice 3: Oh, okay.

[0:38:17] Voice 2: They

[0:38:17] Voice 4: turned it down?

[0:38:19] Voice 4: Well, they've set it back for more information.

[0:38:22] Voice 4: So what information is not provided?

[0:38:24] Voice 4: The particular ones

[0:38:26] Voice 3: that were identified,

[0:38:26] Voice 3: I recall was the definition of secretary to the trust.

[0:38:30] Voice 4: It has two different references

[0:38:31] Voice 3: within the bylaw,

[0:38:33] Voice 3: and it wasn't defined who that individual was,

[0:38:35] were two separate individual student roles

[0:38:38] Voice 3: and it goes down to one particular and kind of full

[0:38:42] Voice 3: content is the turner race yeah anyway it's interesting turner events yeah i

[0:38:48] Voice 2: wish that's good

[0:38:50] Voice 2: so um and otherwise uh businesses

[0:38:54] Voice 3: advancing on their projects list accordingly

[0:39:00] Voice 3: um some bio enforcement issues and stuff going

[0:39:03] Voice 2: on there as well as in other areas

[0:39:07] Voice 2: Um, so just, uh, go quickly back to Toby Elliott,

[0:39:09] Voice 3: Chair, uh, Trust Consumers CMA. Is that on anything?

[0:39:13] Voice 3: Um, no. We will be holding an election, I believe, shortly.

[0:39:18] Voice 3: That's correct.

[0:39:18] Voice 3: And, uh, we have a meeting coming up in a week or

[0:39:23] Voice 1: two.

[0:39:25] Voice 3: So now I'm going to go to, sorry, I'm going to go to Section 6, Bylaws.

[0:39:32] Voice 3: Oh, no, that's a board meeting.

[0:39:40] Voice 1: Sorry.

[0:39:41] Voice 1: I'm sorry.

[0:39:42] Voice 1: I'm sure we've had an online speaker, though.

[0:39:47] Voice 3: Nothing to provide approval.

[0:39:48] Voice 3: And so trust counsel may need preparation.

[0:39:52] Voice 3: I've done it with DAS boot.

[0:39:55] Voice 3: Yeah.

[0:39:56] Voice 3: Well, I

[0:39:57] Voice 2: don't believe we have anything.

[0:40:01] Voice 2: Is there anything from anybody regarding trust

[0:40:06] Voice 2: or the upcoming trust counsel?

[0:40:09] Voice 2: Elder

[0:40:10] Voice 3: Geraldine Manson is not able to attend.

[0:40:13] Voice 3: Yeah.

[0:40:13] Voice 3: And so, yeah, just letting the public know as well because it's

[0:40:17] Voice 3: on the agenda. So Elder Dave Bonnelly will be providing the

[0:40:20] Voice 3: welcome.

[0:40:20] Voice 3: That's great. Thank you for facilitating that. And Lori,

[0:40:24] Voice 3: thank you for helping with that. And Julia, also, thank you for

[0:40:27] Voice 3: helping with that. It's all sort of good. So I'm going to move on

[0:40:33] Voice 2: then. If there's nothing else, Associate Counsel and Executive

[0:40:37] Voice 2: Committee projects, there's nothing on our agenda today, or

[0:40:40] Voice 2: anything initiated, necessarily, although 8.0.2.1 is UBCM

[0:40:47] Voice 3: minister's meeting request is that it but i will just point out that your work program

[0:40:51] Voice 3: is that weird no oh okay you'll get that that's at the

[0:40:56] Voice 2: section 11.

[0:40:58] Voice 2: that's all right so the only thing yeah okay so the only thing on executive committee initiated

[0:41:03] Voice 2: activities is uh under trusted services ubcm uh minister's meeting request we did make some

[0:41:10] Voice 2: requests at our last meeting and so uh director fader do you want to share what you know at this

[0:41:16] Voice 3: point. Yes, I'd be happy to. So I have drafted up for you ministry meeting requests. I wasn't at

[0:41:24] Voice 3: your last meeting, but for your resolution. So the first possible request, and you have to

[0:41:29] Voice 3: list them in terms of preferences. So I'd like to seek your judgments to which ministry you'd like

[0:41:34] Voice 3: to meet with. One, two, three. I'm going to suggest the fourth two as well. So the first would be

[0:41:39] Voice 3: Mr. Kang around the Adams Trust Funding Request, explaining that the grants is not eligible for

[0:41:46] Voice 3: many grants available to local governments and the province's contribution through the trust

[0:41:50] Voice 3: that stable funding has gone down for years and asked for an increase in the animal funding amount

[0:41:57] Voice 3: and potentially new grant programs in support of the trust in light of upcoming that would be one

[0:42:03] Voice 3: of the other the other thing we discussed earlier a secondary copy of the grant that meeting

[0:42:08] Voice 3: is the governance review but at this point the only direction you have is the first letter that

[0:42:13] Voice 3: was sent um minister cullen responded to saying we look forward to hearing the perspectives of the

[0:42:18] Voice 3: council so that in that letter you asked you before um you asked for specifics around an

[0:42:28] Voice 3: assessment of optimum governance model clarification of the mandate governance structure review

[0:42:33] Voice 3: consideration of drift and geographic scope of the trust particularly for urban areas

[0:42:39] Voice 3: is. So they were quite specific pathways. So that one timing is

[0:42:43] Voice 3: hard, because you can go to go back in a new direction. You

[0:42:47] Voice 3: won't have that yet, as explained by the CAO earlier

[0:42:49] Voice 3: today. Also, the meetings at UBCM are typically limited to

[0:42:53] Voice 3: about 15 minutes. Those are big conversations to try and switch

[0:42:57] Voice 3: into UBCM meeting. So it may be something to consider is to have

[0:43:00] Voice 3: a different to request a meeting after UBCM with Minister King,

[0:43:03] Voice 3: where you can have more than 15 minute time slot. That is often

[0:43:06] Voice 3: the preference of ministry staff because they like to prioritize of course um governments outside of

[0:43:12] Voice 3: you know easy reaching target um so that was the first one i had drafted in korea

[0:43:17] Voice 3: would you have to pause there keep going through the other option

[0:43:20] Voice 3: i think the recommendation from the cios to defer that until we're better prepared and that sounds

[0:43:28] Voice 4: like what you

[0:43:29] Voice 3: mean

[0:43:30] Voice 4: from the minister not quite knowing what's to be said is not a comfortable

[0:43:34] Voice 4: both positions so and a 15-minute celebration doesn't

[0:43:39] Voice 3: work this literally this just needs to

[0:43:41] Voice 3: be a real meeting even a real meeting is never very long but i think maybe because of the the

[0:43:51] Voice 3: depth of the topic we could request like maybe two hours i know i know it's difficult but you

[0:43:57] Voice 3: know i think given where we are and given the depth of the topic it needs to have a fulsome

[0:44:02] Voice 3: discussion with the students not a meeting discussion so we need to know what we're saying

[0:44:08] Voice 3: if that's

[0:44:11] Voice 2: the case but it sounds to me like we i don't know if we would write it that um

[0:44:18] Voice 2: we would not request a meeting with mr kank but we would defer to having a meeting with victoria

[0:44:25] Voice 3: and he

[0:44:25] Voice 2: said what's writing

[0:44:26] Voice 3: that so at this time the way it works is that it goes to bbcm

[0:44:30] Voice 3: So I would suggest not include that on the list for now, and then once we're ready, then

[0:44:35] Voice 3: we would work with ministry staff to arrange a separate meeting another time later in the

[0:44:40] Voice 3: fall.

[0:44:41] Voice 3: So can we then just by general consent decide that we'll call for a meeting with the minister

[0:44:48] Voice 3: after we've seen it, when we could better prepare it?

[0:44:52] Voice 3: But should we put the request in now?

[0:44:54] Voice 3: Because it's probably the most we're going to be meeting with the minister, I would assume.

[0:44:58] Voice 3: You don't call on Tuesday and you meet Friday, do you?

[0:45:05] Voice 3: Okay, so let's go

[0:45:07] Voice 3: to the next one, the next one was you had asked for a meeting with the

[0:45:10] Voice 3: Minister of Transportation infrastructure.

[0:45:13] Voice 3: So the topic development and transportation strategies for the trust area in their background

[0:45:19] Voice 3: is that there's a need for better coordination between the trust Modi and BC ferries regarding

[0:45:24] Voice 3: planning for very trouble infrastructure very perfect and active transportation.

[0:45:28] Voice 3: infrastructure on the islands and then the request of the ministry would be for dedicated staff and

[0:45:34] Voice 3: funding to support better ongoing collaboration between the parties towards development of

[0:45:38] Voice 3: integrated infrastructure and transportation strategies for islands that would be appropriate

[0:45:43] Voice 3: to unique climate vulnerabilities environmental and community needs of rural island communities

[0:45:50] Voice 3: there's nothing we asked

[0:45:51] Voice 3: at our last meeting well thank you

[0:45:52] Voice 3: and

[0:45:53] Voice 4: then someone phoned us

[0:45:58] Voice 4: and we chatted and then nothing on either part i'm not saying on the ministry's part

[0:46:03] Voice 4: if nothing

[0:46:04] Voice 2: else we're we'll revisit with the minister and say well we spoke about this last

[0:46:08] Voice 2: year and we haven't made any progress on this topic we'll be anxious you

[0:46:13] Voice 4: know it's a great

[0:46:14] Voice 4: point to just take 10 seconds and realize that it's not in our strategic plan it's not in our

[0:46:19] Voice 4: work planning it's not a project right here it's it's now on your work program some version of that

[0:46:30] Voice 3: so you'll have to carve out

[0:46:32] Voice 3: in advance of that and because the minister is going to say well

[0:46:38] Voice 3: what are you going to bring to the table yeah right so um i think you're going to have to

[0:46:45] Voice 3: elevate guests in terms of there are two things today marine for sure highways but they're not

[0:46:55] Voice 3: one-offs they're yeah need to be well researched discussions no because we have discussed um

[0:47:03] revisiting and and opening

[0:47:05] Voice 3: up the protocol is that accomplished within that that's how different

[0:47:10] that's world standards i mean because that's something we we need to get i don't know if

[0:47:16] we're applying it through getting on the minister's radar

[0:47:18] Voice 3: or is this the venue to do that so that road

[0:47:23] Voice 3: standards and road maintenance would be a different topic i don't know where we're at

[0:47:35] Voice 3: so i don't think at this time in fact if we're happening on

[0:47:41] Voice 3: yeah so we need to be guided on your work program as a secondary project just for confidence

[0:47:49] Voice 3: And then as you reprioritize, if you have interest or we get stuff done and you have more capacity, we'll follow your direction.

[0:48:00] Voice 3: MOTI, to engage with the Ministry of Transportation on an updated memorandum of understanding is on your future projects list.

[0:48:08] Voice 1: Yeah. So do we want to meet with the Minister to ask what's happening with the previous request?

[0:48:18] Voice 3: Yes. And you can meet with him on two topics.

[0:48:25] Voice 3: I mean it could it could blend in a little bit because it would and talk about active

[0:48:28] Voice 3: transportation you talk it never relates a little bit of a conversation about road widening

[0:48:33] Voice 3: which leads to the road standards agreement so it may not be enough for this as a separate topic

[0:48:37] Voice 3: you've got 15 minutes only but it may be something that you reference that in order to do this

[0:48:42] Voice 3: or we could add in this but I think given the 15 minute constraint we've got a big chunky topic

[0:48:49] Voice 3: already, it may be enough to just have it as a spin-on conversation.

[0:48:55] Voice 3: So

[0:48:56] Voice 2: are we all in support of managing this

[0:48:59] Voice 3: conversation and making that request?

[0:49:00] Voice 3: And staff as well? Do you have support to get to the meeting?

[0:49:04] Voice 3: Yeah, so, but let's go comment and the implications associated with that to the MOE.

[0:49:11] Voice 3: So at least it's stated. And we're not surprising.

[0:49:16] Voice 3: No,

[0:49:16] Voice 2: they need to know what we're coming.

[0:49:18] Voice 3: because they have the right people in the room to actually yeah well that's certainly it's it's

[0:49:25] Voice 3: you know my perspective that's a kind of a good thing that paris and roads are in the same

[0:49:30] Voice 3: ministry because definitely like the salt spring situation out of pulper there it's it's all tied

[0:49:36] Voice 3: together there the you know the integration of those two bits is really important and

[0:49:45] Voice 3: uh you know as chair of salt spring i wrote a letter to bc paris earlier this year about

[0:49:52] Voice 3: let's integrate what your plans are with the planning that we're doing here because

[0:49:57] Voice 3: doesn't it make a lot more sense i've got a fairly positive response from but that's not

[0:50:01] Voice 3: from the ministry that's from the corporation but it just needs to tie together especially in

[0:50:08] Voice 3: those interfaces with the fairways and the roads so it looks like you're interested in

[0:50:18] Voice 3: So you've got enough

[0:50:19] Voice 3: information for that one. I do the next one. I understand you wanted to meet with the Minister of Indigenous Relations and Reconciliation to talk about. I think I heard in the meetings protocol agreements.

[0:50:31] Voice 3: My advice to executive would be that that function is squarely under the act with our own minister and we are successfully moving a protocol agreement for our own minister.

[0:50:40] Voice 3: So I had a different, I wanted to recommend it if you wanted to meet with that minister

[0:50:43] Voice 3: I had a different recommendation for you for two potential topics.

[0:50:48] Voice 3: One would be guidance on capacity funding and paying fees for referrals.

[0:50:53] Voice 3: We're constantly operating in this grey area, we've been given some funding.

[0:50:57] Voice 3: And other local governments are also struggling with this topic around a lack of guidance from the province.

[0:51:02] Voice 3: Because the last book in REGIE what I read here is that we're hearing requests from nations regarding requests to pay fees

[0:51:07] Voice 3: to process referrals that in fact has to be funding to engage our projects.

[0:51:11] Voice 3: The only provincial guidance available is from 2014

[0:51:14] Voice 3: in a guide to First Nations engagement on local government statutory approvals.

[0:51:19] Voice 3: When you read that section, it does not feel adequate.

[0:51:22] Voice 3: And in the context, we are, I always trust specifically

[0:51:26] Voice 3: as undertaking this engagement,

[0:51:28] Voice 3: partly as a way of satisfying the due crowns we need to consult.

[0:51:31] Voice 3: And we are grateful for the grant that we've received,

[0:51:34] Voice 3: but would appreciate more guidance in a long-term plan.

[0:51:38] Voice 3: And so requests for more virtual guidance to local governments and items trust on capacity funding and payment of the bill.

[0:51:45] Voice 3: So I would ask, is that a good answer?

[0:51:47] Voice 3: I think I can tell the difference between the two ministries that could be asked.

[0:51:51] Voice 3: Our minister for that and asked for a virtual pledge to be.

[0:51:55] Voice 3: I think that our ministry provided the funding and is approved protocol guidance to local governments is something that's generally been missing from ministry.

[0:52:06] Voice 3: and I've chatted with other leaders around this and it seems to be a conclusion that all local

[0:52:10] Voice 3: governments would benefit from better guidance in this area. I can say that at the local government

[0:52:15] Voice 3: management association conference I was at during the last meeting, the discussions around

[0:52:20] Voice 3: engagement with first nations, the recommendation was that first nations put together a fund

[0:52:25] Voice 3: position on the other side for first nations. So there's lots of conversations about how to do this

[0:52:30] Voice 3: and how do we get responses that are meaningful

[0:52:32] Voice 3: when many nations don't have the capacity to engage with us,

[0:52:37] Voice 3: but it's very crucial to the decision-making

[0:52:38] Voice 3: for us to have that information.

[0:52:40] Voice 3: So it's a live conversation.

[0:52:41] Voice 3: So I thought that might be something you'd like to bring forward.

[0:52:45] Voice 3: Yeah, certainly, because I see that as, you know,

[0:52:47] Voice 3: the protocol thing is important, but hearing that, Senator,

[0:52:50] Voice 3: our Minister, but certainly that, you know,

[0:52:53] Voice 3: as we're going to have a, we have an RFD coming to Council

[0:52:57] Voice 3: about the referral process more broadly,

[0:53:00] Voice 3: And, and so I think it's, I think that's where we need to go with the Minister of Administrations on this.

[0:53:10] Voice 3: I had a second.

[0:53:12] Voice 1: It's really

[0:53:12] Voice 3: not good enough.

[0:53:14] Voice 3: I also have a second topic for you for that Minister as well, which is seven agreements under DRIPA.

[0:53:20] Voice 3: So under the Declaration Act, there's the opportunity for seven agreements which are really decision making sharing like where you would share

[0:53:28] Voice 3: and really move into that place of co-governance.

[0:53:32] Voice 3: And so what I was wondering is if this is a place

[0:53:34] Voice 3: you'd like to explore and learn more.

[0:53:38] Voice 3: I made a report here in March, 2022,

[0:53:41] Voice 3: council received the government's report

[0:53:43] Voice 3: and included a recommendation

[0:53:44] Voice 3: that membership contrast count will be increased

[0:53:46] Voice 3: to reflect both nations and the interests of the whole.

[0:53:50] Voice 3: In July, we go to the minister asking for a parental review.

[0:53:53] Voice 3: It would be helpful to know more about potential advantages

[0:53:56] Voice 3: the advantages and disadvantages of Section 7 Agreements

[0:53:59] Voice 3: for visa fee using protocol agreements

[0:54:01] Voice 3: as a method of advancing reconciliation in the trust area,

[0:54:04] Voice 3: which for context has 27 or so pertinences

[0:54:07] Voice 3: in the quantitative area.

[0:54:10] Voice 3: And then as the request,

[0:54:12] Voice 3: it would be the minister's support

[0:54:13] Voice 3: for helping the trust gain understanding

[0:54:15] Voice 3: about the applicability of Section 7 Agreements

[0:54:18] Voice 3: under DRCA in the trust context

[0:54:19] Voice 3: of overlapping First Nation territories

[0:54:22] Voice 3: and what the timing considerations might be

[0:54:24] Voice 3: for such agreements.

[0:54:25] Voice 3: if you know is it something we should wait a decade for them to ensure or is it something

[0:54:30] Voice 3: so is that too deep is that something you'd be interested in looking at

[0:54:35] Voice 3: because when you were asking to me about protocol agreements i wasn't sure

[0:54:42] Voice 1: yeah i think maybe if i was you mentioned protocol agreements

[0:54:45] Voice 2: it's only because we've

[0:54:48] Voice 2: provided that funding which it means specifically to develop and we would want to be sure that

[0:54:55] Voice 2: that we're meeting our own objectives

[0:54:57] Voice 2: and or any objectives that the province might have

[0:54:59] Voice 2: so that we're

[0:55:01] Voice 3: successful in everybody's eyes

[0:55:03] Voice 3: with this work.

[0:55:06] Voice 3: That was probably the best talk I could have called it.

[0:55:11] Voice 2: So I kind of liked the idea of where you were going there

[0:55:15] Voice 3: as a single topic.

[0:55:16] Voice 3: Let's do that.

[0:55:17] Voice 3: And trust me, I might want to,

[0:55:19] Voice 3: or the governance committee itself might want to work

[0:55:23] Voice 3: through that recommendation of the government's review

[0:55:25] Voice 3: you you have that number six yeah it occurs to me that the second seven thing is is a pretty

[0:55:31] Voice 3: big topic on his phone and uh i agree with the ceo uh you know in terms of government

[0:55:38] Voice 3: and i was going to say that was the other thing is like council needs to be

[0:55:44] Voice 3: at least at least we're not you know directing some of this okay so that's i'll put in so

[0:55:53] Voice 3: So do I have direction to put in around the capacity funding and paying for fees?

[0:55:57] Voice 3: Okay.

[0:55:58] Voice 3: Of course.

[0:55:58] Voice 3: And then the last one we wanted to suggest, which is a new idea, is meeting with the Minister

[0:56:02] Voice 3: of Forests.

[0:56:03] Voice 3: The moratorium on private morages, or new private, the moratorium, the province has

[0:56:09] Voice 3: a moratorium on accepting applications for new private morages in the Southern Gulf Islands.

[0:56:13] Voice 3: That moratorium is set to expire in August.

[0:56:17] Voice 3: And we are, it is as yet unknown what the province will do with that.

[0:56:21] Voice 3: and so i was suggesting that you might want to talk with the minister for us about this decision

[0:56:26] Voice 3: um and um highlighting any area of concern you might have um and then it would inform the new

[0:56:33] Voice 3: policy statements of course there's like council is directing the language in the new policy

[0:56:37] Voice 3: statement around limiting um new private dogs prohibiting or limiting them in areas that are

[0:56:42] Voice 3: culturally significant important for the community or have critical habitat for species at risk

[0:56:47] Voice 3: and potentially considering cumulative

[0:56:49] Voice 3: effects. So it's still quite

[0:56:51] Voice 3: gray in terms of what council would have on that

[0:56:53] Voice 3: topic, and I thought it would be potentially

[0:56:55] Voice 3: beneficial to have a conversation

[0:56:57] Voice 3: with the minister to understand

[0:56:58] Voice 3: because by September they will have announced their

[0:57:01] Voice 3: decision about what's happening with

[0:57:03] Voice 3: the moratorium, and you could then stay in

[0:57:05] Voice 3: their work on regulating, permitting,

[0:57:07] Voice 3: and enforcing on private mortgages.

[0:57:12] Voice 1: Yeah. Well, I think we should

[0:57:13] Voice 1: be well informed about

[0:57:15] Voice 1: the government polls

[0:57:18] Voice 2: Because, of course, there is two views, one that this shouldn't be a prohibition and others

[0:57:24] Voice 2: that believe it should be a prohibition,

[0:57:25] Voice 1: so

[0:57:27] Voice 2: I think it's a good idea in the know so that

[0:57:31] Voice 2: if it's announced, we can ask questions about it, if it's not announced, we can ask questions

[0:57:37] Voice 2: about it.

[0:57:41] Voice 3: My recurring thought here is we really should have trust counsel before you, UCM,

[0:57:47] Voice 3: in future years because it because it could

[0:57:51] Voice 1: council

[0:57:52] Voice 3: informs our discussions with the ministry

[0:57:54] Voice 3: for me the doc thing there's two opinions and it would be nice to have sort of like

[0:58:02] Voice 3: it's before trust counseling okay what do we want to know what are we concerned about

[0:58:07] Voice 3: so that we have sort of an important discussion with the minister um rather than reporting back

[0:58:13] Voice 3: to trust council saying we had a discussion with the minister about documents and everyone says

[0:58:16] Voice 3: is what it's it's the timing is awkward to me the

[0:58:22] Voice 2: timing is awkward however this is still the

[0:58:26] Voice 2: beginning of a new return and so it's all a little bit out of sync and this is probably actually one

[0:58:31] Voice 2: of the last things that is out of sync because by the time ubcm comes around next september we will

[0:58:38] Voice 2: have you know almost 18 months of conversation at the council table so we'll have a much better

[0:58:45] Voice 2: idea but you just understand you're right but i can imagine the logistics of that change switching

[0:58:50] Voice 2: those around would be well

[0:58:53] Voice 3: i'm not saying this year but i'm saying in future years

[0:58:55] Voice 2: even in future

[0:58:56] Voice 2: notes we don't control you can see how to set mine they just set their dates and we try not to

[0:59:02] Voice 2: conflict it

[0:59:03] Voice 1: and

[0:59:04] Voice 2: it would end up being that council it needs to have to be much earlier like early

[0:59:10] Voice 2: late August or something, or first week. Yeah.

[0:59:15] Voice 1: Anyway, I think we can take that into consideration.

[0:59:20] Voice 1: Yeah. Okay. Can I just confirm my hearing agreement? You'd like that? That would be also

[0:59:24] Voice 1: a yes. Okay.

[0:59:27] Voice 3: Yes. All right. So we will

[0:59:29] Voice 1: put those in

[0:59:30] Voice 3: by Friday. And as always, it's a matter of

[0:59:33] Voice 3: there's character limits. So I'll wordsmith your own words, again,

[0:59:37] Voice 3: within those character limits.

[0:59:38] Voice 3: that's okay but you know me

[0:59:42] Voice 3: or your full like i just like to have the wording of your um request

[0:59:46] Voice 1: okay so then i'm going to move

[0:59:55] Voice 2: along and to correspond to our next item we've got four

[1:00:00] Voice 2: is a correspondence here report of transplanting the ticket to say this was done in addition OPP

[1:00:05] Voice 2: and another transplant to the public health so um so on the report of transplant and faded

[1:00:17] Voice 2: behavior Benjamin um director do you have any have you looked at this and do you have any

[1:00:23] Voice 2: suggestions here or uh

[1:00:25] Voice 3: so you wrote a letter on this this is simply going to general apply

[1:00:31] Voice 3: Okay. Any questions from the vice chair? No. So we'll receive your information then.

[1:00:35] Voice 3: All right. So at 9.2, the invitation to connect was Salish Sea Strategy.

[1:00:45] Voice 2: That's, you know, there's two things here. So that's an expression of interest,

[1:00:49] Voice 2: also a deadline for June 30th. Do you ever read on that at all?

[1:00:53] Voice 3: No. I don't know who attended the Salish Sea Strategy session.

[1:01:08] Voice 3: and who attended on behalf i asked somebody

[1:01:12] Voice 3: i haven't heard back from them they've got a report they've got a report on this

[1:01:18] Voice 3: but it's more of an experiential thing yeah yeah and it's noted with specific

[1:01:27] Voice 2: requests coming on

[1:01:30] Voice 2: So let's just receive that information and unfortunately the timeline is short.

[1:01:37] Voice 2: However, the next piece of correspondence said invitation to join the OPP dialogue

[1:01:41] Voice 2: forum advisory panel. I think this is a good idea and

[1:01:45] Voice 3: I would be interested in participating

[1:01:47] Voice 3: in that and that is nobody else's or it might be handy to have a second that would be interesting.

[1:01:55] Voice 3: I'm forbidden from signing up for any more things.

[1:02:02] Voice 3: we may

[1:02:03] Voice 2: not get invited

[1:02:04] Voice 2: because this is a

[1:02:06] Voice 2: national initiative

[1:02:08] Voice 1: we've

[1:02:09] Voice 3: certainly been vocal

[1:02:10] Voice 3: and I have

[1:02:12] Voice 3: always attended the OPD

[1:02:15] Voice 3: sessions except this last one

[1:02:16] Voice 3: I think this advisory panel

[1:02:19] Voice 3: is just to plan out the agenda

[1:02:20] Voice 3: for the forum right

[1:02:22] Voice 3: oh okay

[1:02:23] Voice 3: but it's always been lacking

[1:02:26] Voice 3: in my mind so because it doesn't necessarily we've always asked specifically to have traders

[1:02:32] Voice 3: added to the agenda right honestly i think it's good so do you have any recommendations

[1:02:39] Voice 3: no

[1:02:40] Voice 1: so

[1:02:42] Voice 3: then by way of uh general consent is it all right if we responded and said the

[1:02:50] Voice 3: chair so you can look at the next one yes thank you uh the last piece 10.4 was the um health and

[1:03:01] Voice 3: i have something embedded so i'll bring this up now um so we received a letter from transport

[1:03:08] Voice 3: canada i'm sorry i didn't make it to your agenda um and that is regarding a another study by trans

[1:03:15] Voice 3: It was done at the request of the Environmental Assessment Office, which is to study human

[1:03:21] Voice 3: health impacts and to commission the approval of Trans Mountain.

[1:03:25] Voice 3: And the Environmental Assessment Board is the one that sets the scope of the study.

[1:03:31] Voice 3: And the scope of this particular study, with a broad inlet, and the request for input is

[1:03:39] Voice 3: It's been used for all affected coastal water problems, which includes the trust.

[1:03:46] Voice 3: The request for comment on the report is due by the life-threatening force, and it's a human health impact.

[1:03:53] Voice 3: So looking at everything from inhalation of fumes to hot air with oil to the mental health effects of a spill.

[1:03:59] Voice 3: The report that I just opened has 245 pages of technical consideration on the science study.

[1:04:09] Voice 3: of a spill of essence being though 500 meters squared in English Bay so it's a spill scenario

[1:04:16] Voice 3: I know there's interest from other local governments in having a trust coordinator

[1:04:23] Voice 3: response it's got the ocean walk path forward somehow sound I will admit it's somewhat daunting

[1:04:29] Voice 3: I think we'd have to contract some expertise to assist with the response and I would just

[1:04:34] Voice 3: suggest, respectfully, that a study of a spill in English Bay, there's certain assumptions that go

[1:04:40] Voice 3: into picking a spill scenario, the time of year, you know, weather, the quickness of the spill

[1:04:46] Voice 3: response, etc. It might make a response from us less than meaningful, because our scenario, for

[1:04:51] Voice 3: example, like many spills, the projection shows the Tern Island getting hit, where the weather

[1:04:56] Voice 3: might be different, the demographic is different, the ability to, you know, in English Bay, you can

[1:05:00] Voice 3: simply drive away from the future which may not be the case on that so that the usefulness of the

[1:05:07] Voice 3: response i'm not sure um but i know i've heard from trustee bernardo and justin stafford

[1:05:15] Voice 3: that they're very keen for the trust to respond to a request like this um so i'm sorry it's not

[1:05:21] Voice 3: on your agenda um those would be the quickest summary not for you um but it's a 245 page

[1:05:29] Voice 3: page report here with the candidates so it would take a substantive amount of work

[1:05:35] Voice 3: or

[1:05:36] Voice 1: contract to

[1:05:38] Voice 3: provide a response end of costumes ballpark i think for for a high level two to

[1:05:46] Voice 3: three thousand dollars i got a very high level answer for someone just to kind of help us with

[1:05:50] Voice 3: a generic type these are the kinds of things we were able um of course you know um yeah

[1:05:57] Voice 3: Yeah, for the meaningful requirement.

[1:06:02] Voice 1: So, if you don't mind, is that good?

[1:06:05] Voice 2: My question is, we've done this in the past,

[1:06:09] Voice 2: submitted technical reports.

[1:06:12] Voice 2: Are we gonna get banked at all?

[1:06:16] Voice 2: Are we gaining any traction on this topic?

[1:06:19] Voice 3: On some topics, I would say yes.

[1:06:21] Voice 3: On this particular one,

[1:06:22] Voice 3: around the human health impacts of this bill,

[1:06:24] Voice 3: given the environmental assessment office has set out

[1:06:27] Voice 3: a very specific scenario a very specific area i don't know that we have a lot of impact i think

[1:06:33] Voice 3: asking people to study what the impacts of the spill would be on an island where your evacuation

[1:06:37] Voice 3: routes might be cut off you know and you can't drive a boat through the spill and then that's

[1:06:44] Voice 3: probably more meaningful in my view because we i still don't have answers what would happen if i

[1:06:48] Voice 3: did the division that's still on cinema um no one yet has been able to give me an answer around what

[1:06:53] Voice 3: that those impacts are to the human health.

[1:06:58] Voice 1: So I guess I'm inclined to receive this information

[1:07:01] Voice 1: and circulate the report to trustees because we just we

[1:07:09] Voice 3: don't have the capacity. It does occur

[1:07:11] Voice 3: to me that like Metro Vancouver you know other municipalities that have an emergency response

[1:07:16] Voice 3: function and have more staff might be better suited to legal response. So can I take a bit

[1:07:22] Voice 3: of consent and receive information to trustees? Thank you. I

[1:07:28] Voice 1: know we would all like to do something.

[1:07:32] Voice 1: okay this

[1:07:37] Voice 2: brings us then to the work program um that's there for review and amendment this work

[1:07:41] Voice 2: program is going to council that's

[1:07:43] Voice 3: just a little bit that's uh they may say well there's something

[1:07:47] Voice 3: otherwise down there that's you of course have two sections on it and you can leave those over so

[1:07:53] Voice 3: right um the policy frameworks in that report yeah there's more detail than what there is

[1:08:01] Voice 3: yes and of course there's much more detail when the geo deliberations that you work through but

[1:08:06] Voice 3: those aren't necessarily that trust council would be using that it's just the other ones

[1:08:12] Voice 3: and then in the future it will just be as it's

[1:08:17] Voice 3: so i don't have the agenda council in front of me um but there's how are we going to report out of

[1:08:25] Voice 3: that i'm just going to describe the there's some process by which this is these are the

[1:08:31] Voice 3: see questions i wouldn't see questions i mean i think we can just seek confirmation

[1:08:36] Voice 4: you know it's not explicit that they approve

[1:08:42] Voice 3: any but all of yours are

[1:08:47] Voice 3: are nested in trust council direction yes right so um for interest like the million pieces in there

[1:08:56] Voice 3: there, fairly well-established pieces in there as a follow-up project. But you've done, you've

[1:09:03] Voice 3: reviewed the very, very previous work pieces and you've made this.

[1:09:08] Voice 3: Reviewed the previous Executive Committee's work program in light of new council's interests.

[1:09:13] Voice 3: Yeah. It would be that simple.

[1:09:18] Voice 3: Any thoughts on the life change?

[1:09:21] Voice 3: So I would simply do that.

[1:09:23] Voice 3: Okay, thank

[1:09:25] Voice 2: you. So this brings us to our next meeting is the 12th, electronic. And

[1:09:33] Voice 2: otherwise, this

[1:09:34] Voice 3: is not for the business.

[1:09:36] Voice 3: I do have a question about next meeting, or the ITTEC liaison meeting. I've got an email from their staff, conservancy staff, but it's an electronic meeting.

[1:09:47] Voice 3: That is actually in person, and you're attending electronically?

[1:09:57] Voice 3: I just got an email asking for agenda items from the conservancy and they say that it's

[1:10:03] Voice 3: not.

[1:10:03] Voice 3: So I just want to confirm it's supposed to be in person, it's supposed to be in person.

[1:10:08] Voice 3: Yeah.

[1:10:12] Voice 3: It's just I'm dealing with my daughter's wedding.

[1:10:16] Voice 3: Just not.

[1:10:18] Voice 3: Yeah, I mean, I'm heading out one electronically as well.

[1:10:23] Voice 3: Yeah, because it's, you know, it's a, it's another, it'll be a three-day, three-day overnight stay for a one-day meeting.

[1:10:33] Voice 3: Yeah, doesn't make sense.

[1:10:36] Voice 3: Okay.

[1:10:38] Voice 3: So then that concludes our meeting today. I'll call it for the meeting to be adjourned.

[1:10:41] Voice 3: I'll listen to them.

[1:10:42] Voice 3: I encourage you.

[1:10:43] Voice 3: Thank you very much.

[1:10:45] Voice 3: Have some fun.

[1:10:46] Voice 3: And we'll be back.

Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 1 of 13 
 
Trust Council 
Minutes of a Regular Meeting 
 
Date:  
Location:  
June 27 to 29, 2023 
The Haven Resort 
240 Davis Road, Gabriola Island, BC 
 
Executive Present: 1. Peter Luckham, Chair, Thetis  
 2. David Maude, Vice-Chair, Mayne  
 3. Tim Peterson, Vice-Chair, Lasqueti 
4. Tobi Elliott, Vice-Chair, Gabriola 
 
 
Trustees Present: 5. Sue Ellen Fast, Bowen Municipal 
6. David Graham, Denman  
7. Kate Louise Stamford, Gambier 
8. Susan Yates, Gabriola 
9. Sam Borthwick, Denman 
10. Judith Gedye, Bowen Municipal 
11. Kristina Evans, South Pender 
12. Joe Bernardo, Gambier/Keats 
13. Dag Falck, South Pender 
14. Mairead Boland, Saturna 
15. Lisa Gauvreau, Galiano 
16. Laura Patrick, Salt Spring 
17. Jeanine Dodds, Mayne (hybrid) 
 
 18. Mikaila Lironi, Lasqueti (hybrid) 
19. Alex Allen, Hornby (hybrid) 
20. Aaron Campbell, North Pender (electronic) 
21. Jamie Harris, Salt Spring (electronic) 
22. Ken Hunter, Thetis (electronic) 
 
 23. Lee Middleton, Saturna (regrets)  
 24. Deb Morrison, North Pender (regrets) 
25. Ben Mabberley, Galiano (regrets) 
26. Grant Scott, Hornby (regrets) 
 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
 David Marlor, Director, Legislative Services  
 Clare Frater, Director, Trust Area Services 
Stefan Cermak, Director, Planning Services 
Julia Mobbs, Director, Administrative Services 
Lori Foster, Executive Coordinator, Recorder 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 2 of 13 
Tuesday, June 27, 2023 
 
1. TERRITORIAL WELCOME 
 
David Bodaly, whose traditional name is Laxiya, a Snuneymuxw Elder and knowledge sharer 
welcomed Trust Council to Snuneymuxw territory as Elder Geraldine Manson had to send 
regrets. 
 
2. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
At 1:17 p.m., Chair Luckham called the meeting to order. 
 
There were 21 trustees present.  Regrets:  Deb Morrison, Ken Hunter, Lee Middleton, Ben 
Mabberley, Grant Scott. 
 
2.1 APPROVAL OF AGENDA 
 
By ¾ consent of Trust Council, add to the agenda as item 19.6 Overview of Insurance 
Coverage  
 
By ¾ consent of Trust Council, add to the agenda as item 19.7 Regarding: enquire into 
Executive Committee look into an absentee council members’ policy 
 
By general consent, the agenda was approved as amended. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 3.1.1 to 3.1.4. 
3.1.1 March 2023, Trust Council Quarterly draft meeting minutes 
That Islands Trust Council adopt the minutes as presented. 
3.1.2 March 28, 2023, Trust Council Special Electronic draft meeting minutes 
That Islands Trust Council adopt the minutes as presented. 
3.1.3 Trust Council Resolutions without Meeting (RWM) Report 
Receive for information. 
3.1.4 Trust Council Follow-up Action (FUAL) List 
Receive for information. 
 
3.2 Discussion / Decision Items 
 
3.2.1 Trustee Roundtable 
 
Each trustee gave a verbal update about their local trust area committee 
meetings, official community plan and land use bylaw updates and advocacy 
work. 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 3 of 13 
Common themes were heard on the following: 
 Housing crisis, illegal housing, tiny house solutions, and some local trust 
area’s not as affected 
 Safety tree cutting concerns  
 
The meeting recessed for a break at 2:38 p.m. and reconvened at 3:00 p.m. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items – None 
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer's (CAO) Report 
 
CAO Hotsenpiller spoke to his report and gave updates on relationship building 
with First Nations regarding our referrals / planning process.  
 
4.2.2 Executive Committee Work Plan Updates – Briefing 
 
CAO Hotsenpiller spoke to the briefing. 
Discussion ensued Executive Committee’s work plan amendments and the work 
Executive Committee oversees regarding Trust Council’s direction. 
 
TC-2023-042 
It was Moved by Municipal Trustee Fast and Seconded by Trustee Yates, 
That Trust Council receive the Executive Committee work program report as 
presented. 
 
CARRIED 
 
4.2.3 Overview of Strategic and Corporate Planning Projects – Briefing 
 
CAO Hotsenpiller spoke to the briefing as presented and going forward with the 
strategic planning process. 
 
4.2.4 Accessibility Committee Membership Recommendation for Trust Council – 
Briefing 
 
Director of Legislative Services (DLS) Marlor spoke to the briefing as presented 
which included a request for decision (RFD) to establish an Accessibility 
Committee by amending Policy 2.3.1. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 4 of 13 
TC-2023-043 
It was Moved by Vice-Chair Peterson and Seconded by Trustee Evans, 
That Trust Council amend Trust Council Policy 2.3.1 [Council Committee System 
and Terms of Reference] by adding a new Accessibility Committee, and terms of 
reference for the Accessibility Committee.  
CARRIED 
 
4.2.5 Financial Planning Committee (FPC) Membership – RFD 
 
DLS Marlor spoke to the request for decision (RFD) as presented.   
 
It was noted that the corporate planning process review is underway and should 
be completed before addressing FPC membership at this time. 
  
TC-2023-044 
It was Moved by Trustee Patrick and Seconded by Trustee Yates, 
That Trust Council continue with the existing policy of appointment to the 
Financial Planning Committee until the corporate planning process is concluded. 
 
CARRIED 
 
The meeting recessed for a break at 4:50 p.m. and reconvened at 5:00 p.m. 
 
5. GOVERNANCE COMMITTEE 
 
5.1 Governance Committee Chair's Report 
 
Governance Committee Chair, Judith Gedye, spoke to her report and introduced the 
committee’s work program “matrix” to Trust Council.   
 
Received for information. 
 
6. NOTICE OF ELECTION 
 
Director of Legislative Services (DLS) Marlor confirmed the by-election taking place on Thursday, 
June 29, 2023 at 10:15 a.m. for one open position on the Islands Trust Conservancy Board as 
presented and those interested will have the opportunity to present their biographies on 
Wednesday. 
 
Chair Luckham recognized the passing of Louise Decario on April 10, 2023, who served three 
terms as a Galiano Island local trustee from 2002-2005; 2008-2011; and 2011-2014.,  
 
By general consent, the meeting recessed for the day at 5:20 p.m. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 5 of 13 
Wednesday, June 28, 2023 
 
Chair Luckham reconvened the meeting at 8:30 a.m.   
 
Trustees moved into 4 breakout rooms and followed the session outline as suggested in the agenda 
package on pages 113-116. 
 
7. STRATEGIC PLANNING SESSION 
 
7.1 SWOT and Strategic Planning Session Outline 
  
Trustees reconvened as a group at the Trust Council table where a trustee from each of 
the break out rooms reported on their findings. 
 
The findings of each group were compiled into a “combined strategies” document and 
emailed to trustees for information. 
 
The meeting recessed for lunch at 12:00 p.m., and reconvened at 1:30 p.m. 
 
Chair Luckham continued with that agenda at item 10. Delegations. 
 
10. DELEGATIONS  
 
10.1 Islands' Forest Stewards re: Governance and Forests 
 
Julia Nicholls addressed Trust Council and shared a PowerPoint titled, “Governance and 
Forests” asking Trust Council to reconsider its March 2023 decision to promptly inform 
the Province that it no longer wishes to proceed with its request that the Province 
enhance the Trust's jurisdiction over tree cutting bylaws to make its jurisdiction equal to 
that of municipalities under section 8 of the Community Charter. 
 
11. PUBLIC COMMENT 
 
Sybil Frey, Gabriola Island resident, asked Trust Council and local trust committees to 
encourage/establish a “community services zone” to make it easier for non-profits to support 
communities. 
 
Ian Peace, representing the Gulf Islands Alliance, spoke to the Healthier Canada Act, and the 
right to a healthy environment, that Islands Trust is positioned to achieve this.  
 
Maxine Leichter, Salt Spring Island, spoke to ground water recharge mapping needs on Salt 
Spring Island, to understand where to build affordable housing and not take away from existing 
property. 
 
Chair Luckham continued with the agenda at item 8. Administration Finance Services 
 
8. ADMINISTRATION FINANCE SERVICES 
 
8.1 Consent Agenda Items 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 6 of 13 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 8.1.1 and 8.1.2. 
8.1.1 Financial Planning Committee Work Program Report 
Approve the work program report as presented. 
8.1.2 Draft March 31, 2023 Financial Results - RFD 
Approve the report as presented. 
 
8.2 Discussion / Decision Items 
 
8.2.1 Administrative Services Director's Report 
 
DAS Mobbs spoke to the report as presented. 
 
9. ELECTION DECLARATION 
 
DLS Marlor introduced two candidates who expressed interest in the position open on the 
Islands Trust Conservancy Board 
 
Trustees Boland and Gauvreau each addressed Trust Council on their interest in running for the 
position in the elections which are being held tomorrow. 
 
Trustees were given the opportunity to ask questions of the potential candidates. 
 
12. TRUST AREA SERVICES 
 
12.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 12.1.1. and 12.1.2. 
12.1.1 Trust Programs Committee Work Program Report 
Approve the work program report as presented. 
12.1.2 Census Infographics - Briefing 
Receive for information. 
 
12.2 Discussion / Decision Items 
 
12.2.1 Trust Area Services Director's Report 
 
Director Frater spoke to the report as presented. 
 
Discussion followed on trustee input regarding sending out First Nations letters 
and requested that trustees need to see these letters before they are sent out. 
 
12.2.2 Islands Trust Conservancy Report 
 
Director Frater spoke to highlights in the report. 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 7 of 13 
Comments were heard on managing fire risk on the islands with regards to 
active management of conservancy lands. 
 
12.2.3 2022/23 Draft Annual Report – RFD 
 
Director Frater spoke to the request for decision (RFD) as presented. 
 
TC-2023-045 
It was Moved by Trustee Yates and Seconded by Trustee Allen, 
That the Islands Trust Council approves the 2022/23 Draft Annual Report for 
submission to the Minister of Municipal Affairs.  
 
CARRIED 
 
13. PLANNING SERVICES 
 
13.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendation as presented in 
item 13.1.1. 
13.1.1 Regional Planning Committee Work Program Report 
Approve the work program report as presented. 
 
13.2 Discussion / Decision Items 
 
13.2.1 Planning Services Director's Report 
 
Director of Planning Services Cermak spoke to report and answered questions. 
 
The meeting recessed for a break at 3:05 p.m. and reconvened at 3:20 p.m. 
 
14. PRESENTATION 
 
14.1 Local Governments in Reconcili-Action - Session Outline 
 
Brent Mueller, Director, Ministry of Municipal Affairs and Lisa Bhopalsingh, City of 
Nanaimo gave PowerPoint presentations regarding relationship building and 
reconciliation followed by a question and answer session with trustees. 
 
By general consent, the meeting recessed for the day at 5:33 p.m. 
 
Thursday, June 29, 2023 
 
Chair Luckham reconvened the meeting at 8:30 a.m. acknowledging that Trust Council was being held on 
Snuneymuxw First Nation territory. 
 
The following 22 trustees were present when the meeting reconvened: Patrick, Gauvreau, Boland, Falck, 
Bernardo, Evans, Gedye, Maude, Peterson, Luckham, Elliott, Borthwick, Yates, Stamford, Graham, Fast 
and electronically Allen, Campbell, Dodds, Harris, Hunter and Lironi.  

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 8 of 13 
 
15. CLOSED MEETING 
 
At 8:40 a.m., the meeting was closed to the public. 
 
TC-2023-046 
It was Moved by Vice-Chair Maude and Seconded by Vice-Chair Peterson, 
That Islands Trust Council close the meeting to the public subject to Sections 90 (1) 
(c)(g) and (i) of the Community Charter in order to consider matters related to employee 
relations, litigation affecting the Islands Trust, receipt of advice that is subject to solicitor-client 
privilege, and that staff attend the meeting. 
CARRIED 
 
At 9:44 a.m., the meeting was reopened to the public. 
 
16. RISE AND REPORT 
 
Chair Luckham reported the following from the closed meeting: 
 That the March Trust Council in-camera minutes were adopted as presented and 
 That speaking notes will be created as public facing documents regarding the right to 
housing with respect to the legal opinion 
 
The meeting recessed for a break at 9:55 a.m., and reconvened at 10:10 a.m. 
 
17. STRATEGIC PLANNING SESSION – continued 
 
17.1 Extension of the Strategic Plan and consideration of any new strategic planning 
projects – RFD 
 
CAO Hotsenpiller spoke to the request for decision. 
 
Discussion ensued on the strategic planning processes and consideration to move 
forward with the current plan for the 2024/25 budget year. 
 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25. 
 
Discussion ensued. 
 
It was Moved by Trustee Evans and Seconded by Trustee Peterson, 
That the above motion be amended to add the words “as an interim strategic plan” to 
the end of the sentence. 
CARRIED 
 
Discussion ensued on the motion as amended. 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 9 of 13 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25 as an interim strategic plan. 
 
It was Moved by Trustee Patrick and Seconded by Trustee Gauvreau, 
That the above motion be amended to add to the end of the sentence “with the 
following changes: 
1. Corporate Planning is adopted as a priority for Trust Council 
2. Prioritizing elements of the strategic projects that support land use decision 
making 
3. Update the strategic initiatives related to housing to focus on projects that will 
develop healthy, resilient island communities by employing two lenses:  
mitigating and adapting to the effects of climate change, and managing growth 
by cultivating equitable, inclusive and resilient communities and the natural 
environment 
CARRIED 
Discussion ensued. 
 
Chair Luckham called the question on the main motion as twice amended. 
 
TC-2023-047 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25 as an interim strategic plan with the following changes: 
1. Corporate Planning is adopted as a priority for Trust Council 
2. Prioritizing elements of the strategic projects that support land use decision 
making 
3. Update the strategic initiatives related to housing to focus on projects that will 
develop healthy, resilient island communities by employing two lenses:  
mitigating and adapting to the effects of climate change, and managing growth 
by cultivating equitable, inclusive and resilient communities and the natural 
environment 
Opposed, Trustee Harris 
CARRIED 
 
18. ELECTION 
 
18.1 Islands Trust Conservancy Board Member 
 
DLS Marlor called for nominations for the open position on the Islands Trust 
Conservancy Board.  
 
TC-2023-048 
It was Moved by Trustee Patrick and Seconded by Trustee Yates, 
That Trustee Gauvreau be nominated for the position on the Islands Trust Conservancy 
board. 
 
Trustee Gauvreau accepted the nomination. 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 10 of 13 
TC-2023-049 
It was Moved by Trustee Borthwick and Seconded by Trustee Falck, 
That Trustee Boland be nominated for the position on the Islands Trust Conservancy 
board. 
 
Trustee Boland accepted the nomination. 
 
TC-2023-050 
It was Moved by Trustee Graham and Seconded by Trustee Fast, 
That Trustee Stamford be nominated as the scrutineer for the election.   
Trustee Stamford agreed to stand. 
CARRIED 
 
DLS Marlor conducted the election handing out and collecting the paper ballots and 
emailing the electronic ballots to those online. 
 
Trust Council recessed for 10 minutes while scrutineer, Trustee Stamford, Director of Legislative Services 
Marlor, and Executive Coordinator Foster adjourned to a private room to count the votes. 
 
Returning from the vote count, DLS Marlor announced Trustee Lisa Gauvreau as the 
newly elected member to the Islands Trust Conservancy Board. 
 
19. NEW BUSINESS 
 
19.1 Trustee Gauvreau re: Islands Trust Referral process with Indigenous Communities – 
RFD 
 
Trustee Gauvreau spoke to the request for decision (RFD) as presented. 
 
TC-2023-051 
It was Moved by Trustee Gauvreau and Seconded by Trustee Borthwick, 
That Trust Council request staff to: a) evaluate the implications of a longer referral 
response window, and; b) consider how Trust Council and local trust committees (LTC's) 
might consult with First Nations to better understand what changes to the current 
referral process should be made to both improve communication and to further 
reconciliation, and report back to Trust Council. 
 
CARRIED 
 
19.2 Trustee Boland re:  Improved Information Access for Trustees – RFD 
 
Trustee Boland spoke to the request for decision (RFD) as presented. 
 
It was Moved by Trustee Boland and Seconded by Trustee Falck, 
That Trust Council direct staff to discuss, with Trustee Boland, requirements and options 
and report back on possibilities and effort required to improve Trustee access to key 
documents. 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 11 of 13 
It was Moved by Trustee Peterson and Seconded by Trustee Borthwick, 
That the above motion be amended to replace the words “Trustee Boland “with 
“interested trustees” 
CARRIED 
 
Trustee Boland noted a number of trustees raised their hands as interested in 
participating in this discussion. 
 
Chair Luckham called the question on the main motion as amended. 
 
TC-2023-052 
It was Moved by Trustee Boland and Seconded by Trustee Falck, 
That Trust Council direct staff to discuss, with interested trustees, requirements and 
options and report back on possibilities and effort required to improve Trustee access to 
key documents. 
CARRIED 
 
19.3 Trustee Boland re: Share view of Calendar of Trust Meetings with trustees – RFD 
 
Trustee Boland spoke to the request for decision (RFD) as presented. 
 
TC-2023-053 
It was Moved by Trustee Boland and Seconded by Trustee Borthwick, 
That staff consider options and report back on possibilities and effort required to 
provide Trustee view access to integrated calendar of Trust Meetings. 
 
CARRIED 
 
19.4 Trustee Boland re: request for September agenda item email dated June 6, 2023  
 
It was noted this item, requesting another provincial review and meeting with Minister 
Kang, is already positioned to be on September’s Trust Council agenda. 
 
19.5 Trustee Peterson re: Disposition of Delegations – Briefing 
 
Trustee Peterson spoke to the briefing requesting it come back to a future Trust Council 
agenda for discussion. 
 
19.6 Self-Insurance 
 
CAO Hotsenpiller discussed the options for Islands Trust insurance offered in the open 
market, joining the Municipal Insurance Association or self-insurance. 
 
TC-2023-054 
It was Moved by Trustee Bernardo and Seconded by Trustee Yates, 
That Trust Council request staff to research the possibility of self-insurance.  
CARRIED 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 12 of 13 
19.7 Absentee Trustees 
 
Trustee Yates will bring concerns about trustee non-attendance to a meeting of the 
Executive Committee 
 
20. DISPOSITION OF DELEGATIONS - None 
 
21. CORRESPONDENCE 
 
No actions were raised to the following correspondence received for information on the agenda: 
 
21.1 P. Johnson re: Xwe'etay Lasqueti Archaeology Project 
 
21.2 San Juan County Council to David Eby re:  Comments on the Draft Provincial 
Conditions for the Roberts Bank Terminal 2 Project letter dated June 7, 2023 
 
22. SUMMARY/UPDATES – received for information unless otherwise noted. 
 
22.1 First Nations Relations - None 
 
22.2 Freighter Anchorages / Oceans Protection Plan Update 
 
It was noted that no anchoring after 11 p.m., is a temporary new change that has been 
implemented by the Vancouver Fraser Port Authority regarding certain anchorages. 
 
22.3 Shellfish Aquaculture Management Advisory Committee (SF AMAC) - April 27, 2023 
 
22.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
 
22.5 Southern Gulf Islands Forum - None 
 
22.6 Atl'ka7tsem/Howe Sound Community Forum - None 
 
22.7 Baynes Sound / Lambert Channel Ecosystems Forum 
 
22.7.1 Baynes Sound/Lambert Channel Ecosystem Forum May 26, 2023 
 
22.8 BC Ferries Advisory Committees 
 
22.8.1 BC Ferries - Ferry Advisory Committee (FAC) – Briefing 
 
22.8.2 Gabriola FAC (Route 19) meeting with BC Ferries March 11, 2023 
 
22.9 UBCM Housing Summit April 4-5, 2023 
 
22.10 Association of Vancouver Island Coastal Communities Conference (AVICC) April 14-16, 
2023 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 13 of 13 
22.11 Rural Islands Economic Partnership (RIEP) Forum April 25 - 27, 2023 
 
23. Proposed September Trust Council 3-day Program 
 
Received for information. 
 
24. NEXT MEETING 
 
The next Trust Council Quarterly meeting is scheduled to be held in-person, on the Penders, 
September 26-28, 2023. 
 
25. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 12:12 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder