Mayne Island Local Trust Committee community information meeting, July 31, 2023

[0:00:03] Voice 5: Clicking all the buttons so we can be online and in present here with you.

[0:00:08] Voice 5: Good afternoon, everybody.

[0:00:10] Voice 5: It's, oh, I have one minute before 1.30, so let me not start.

[0:00:15] Voice 5: Mine

[0:00:16] Voice 4: says 1.30.

[0:00:17] Voice 4: Oh my goodness, okay, here we are.

[0:00:20] Voice 5: This is the regular

[0:00:21] Voice 5: business meeting of the Maine Island Local Trust Committee.

[0:00:24] Voice 5: My name is Toby Elliott.

[0:00:25] Voice 5: I'm the chair of this local trust committee elected on Gabriel Island.

[0:00:28] Voice 5: Island. Yes,

[0:00:31] Voice 6: I could speak

[0:00:31] Voice 5: more loudly. Thank

[0:00:32] Voice 6: you for reminding

[0:00:33] Voice 5: me. To my right, your local

[0:00:35] Voice 5: trustees. And

[0:00:39] Voice 5: we have staff with us today, Director of Planning Services, Stafford Surma,

[0:00:47] Voice 5: and Charlie Camprock. I always seem to reverse the H, I'm sorry. One

[0:00:53] Voice 5: of our local clients.

[0:00:59] Voice 5: Oh my gosh,

[0:01:01] Voice 5: going through the names sometimes.

[0:01:03] Voice 5: And the, we have director, area director Paul Brent with us here, he's going to give us

[0:01:09] Voice 5: a full report.

[0:01:12] Voice 5: Building permits.

[0:01:13] Voice 5: We are meeting as always on the traditional and ceded territories of the Coast Salish

[0:01:19] Voice 5: people in particular the was in it um speaking people and i think we'll just let this meeting

[0:01:27] Voice 5: begin do we have any additions or changes to the agenda before us christine

[0:01:33] Voice 3: god so

[0:01:34] Voice 5: under new

[0:01:35] Voice 5: business which would be 13.3 i wish i had the letter from emily yeah i'm regarding crd um

[0:01:42] Voice 5: shauna uh attending the meeting the archaeo the crd archaeologist okay so we should add that letter

[0:01:50] Voice 5: yeah and make some kind of request to have her attend via zoom okay so 13.3

[0:02:00] Voice 5: um shauna was the name shauna okay i can look up that

[0:02:04] Voice 5: would be it would be an education fabulous opportunity to be educated about what

[0:02:13] Voice 5: archaeology yeah okay

[0:02:15] Voice 5: they are amazing no yeah oh yeah it was very interesting so

[0:02:19] Voice 5: So I've already got our policy.

[0:02:21] Voice 5: Okay, for our following.

[0:02:23] Voice 5: So that's 13.3.

[0:02:25] Voice 5: And

[0:02:25] Voice 4: I'll find a letter.

[0:02:28] Voice 5: We have no additional correspondence other than that one item,

[0:02:32] Voice 5: but we can discuss that letter in the LUB project amendments part.

[0:02:39] Voice 5: Okay.

[0:02:40] Voice 5: So by general consent, we'll approve the agenda as amended.

[0:02:46] Voice 5: So time for town hall and questions from the members of the public here today.

[0:02:50] Voice 5: anybody want to address your local committee oh all three people have never been to a meeting

[0:02:56] Voice 5: before i think i think at least you've been so this is a chance if you have any general questions

[0:03:01] Voice 5: for the trust committee um you can ask them now but

[0:03:04] Voice 6: it's called something that we see

[0:03:06] Voice 6: the variance

[0:03:07] Voice 5: is going to be on the agenda later on later on

[0:03:11] Voice 6: there we go okay

[0:03:18] Voice 5: Thank you for explaining. I'll go more slowly.

[0:03:24] Voice 5: Anybody else wish to address?

[0:03:27] Voice 5: I just wanted to comment on the passing of Rich Chamberlain.

[0:03:30] Voice 5: I could have gone in, I guess, after opening or something,

[0:03:34] Voice 5: but Rich Chamberlain passed away a couple of weeks ago,

[0:03:37] Voice 5: a very long time island resident and was CRD director for a term and also was on the island's

[0:03:46] Voice 5: trust for two terms. And then on our

[0:03:48] Voice 5: APC after that. Oh yes, in the APC he retired from CRD

[0:03:52] Voice 5: for a long period of time. So yes, he

[0:03:56] Voice 5: had left the island but he was still very much

[0:03:59] Voice 5: much a figure on the island, both

[0:04:01] Voice 4: you and Doreen.

[0:04:02] Voice 4: Well, thank you.

[0:04:10] Voice 4: Nothing from

[0:04:10] Voice 5: our community here today that's all.

[0:04:13] Voice 5: Actually, we should probably acknowledge Pat Downston, too.

[0:04:16] Voice 3: I like our list.

[0:04:17] Voice 3: Oh, okay.

[0:04:18] Voice 3: Oh, you do?

[0:04:19] Voice 5: I was going to say, yeah.

[0:04:21] Voice 5: Or

[0:04:22] Voice 4: how's the new trustee report?

[0:04:23] Voice 3: Exactly.

[0:04:23] Voice 3: Oh, okay.

[0:04:24] Voice 3: That sounds great.

[0:04:27] Voice 5: So we've got, so we'll move on to minutes.

[0:04:29] Voice 5: We've got a set of local trust committee meeting minutes from June 26, and you were going to

[0:04:36] Voice 5: get them.

[0:04:37] Voice 5: Was there any minutes?

[0:04:40] Voice 5: Oh, yes.

[0:04:41] Voice 5: Thank you.

[0:04:42] Trustee Maude: Pat, I sent Pat.

[0:04:45] Trustee Maude: There's one of the characters got missed off the minutes, and now I'm going, what was their

[0:04:51] Trustee Maude: name?

[0:04:52] Trustee Maude: So anyhow, there's this one more additional to the names.

[0:04:58] Trustee Maude: And if you pause for two seconds,

[0:04:59] Voice 4: I

[0:05:01] Voice 3: will see if I can find it for you.

[0:05:03] Voice 5: Yeah, I can't get back to me.

[0:05:07] Voice 5: See,

[0:05:07] Voice 3: I knew I was going to miss it.

[0:05:10] Trustee Maude: Well,

[0:05:11] Voice 5: you said you were going to miss it.

[0:05:14] Trustee Maude: So we have fulfilled what I said.

[0:05:18] Trustee Maude: See, the email is entitled, I will forget.

[0:05:24] Trustee Maude: So, Addie Elliott was the third carver, and Chaz was very, very vocal that it was all

[0:05:32] Trustee Maude: three shared equally in the carving, so I wanted to make sure that she was recording

[0:05:36] Trustee Maude: the minutes.

[0:05:37] Voice 5: Thank you.

[0:05:38] Voice 5: Great.

[0:05:39] Voice 5: So, we can make that change.

[0:05:46] Voice 5: So,

[0:05:46] Voice 1: it's page 8, 13.7.

[0:05:49] Voice 1: I put that in so I wouldn't forget.

[0:05:53] Voice 4: Good.

[0:05:53] Voice 4: okay

[0:05:55] Voice 5: so any other changes to the minutes we'll adopt them as amended thank you thank you

[0:06:04] Voice 5: uh and then item seven business arises from the minutes we have a follow-up action list

[0:06:09] Voice 5: which is updated after an interest committee meeting is there anything you would like to ask

[0:06:16] Voice 5: so i'm just curious um charlie why is the file 181 and 183 that we adopted that

[0:06:24] Voice 5: at our last meeting it says it's still in progress that was the final reading on this virus um

[0:06:34] Voice 2: and then we

[0:06:39] Voice 5: still have this issue with the wooddale drive

[0:06:43] Voice 5: uh difficulties that we have with the neighborhood and um so i guess we're yeah we're still waiting

[0:06:50] Voice 5: on whether or not we're getting we're going to be getting a legal opinion on that red zone we

[0:06:54] Voice 5: asked for legal okay

[0:06:55] Voice 4: let

[0:06:56] Voice 5: us know what's happening for

[0:06:58] Voice 4: that okay maybe

[0:07:01] Voice 3: crd for sure

[0:07:05] Voice 3: legal opinion okay

[0:07:09] Voice 3: oh and then there's

[0:07:11] Voice 5: such a turn

[0:07:23] Voice 5: No delegations. There's one item of correspondence. I think it came in too late. We'll address

[0:07:30] Voice 5: it in the minor amendments project. And so an application referral from Saturna Island,

[0:07:38] Voice 5: like item 10.1 on page 12. we are i i move that the main island local trust committee's interests

[0:07:51] Voice 5: are not impacted by the milo or saturn island okay interest unaffected by bilo any further discussion

[0:08:00] Voice 5: all those in favor that's great

[0:08:02] Trustee Maude: i will it just looked that for the first time it actually says

[0:08:06] Trustee Maude: there um if no response is received within that time it will be assumed that your agency's

[0:08:10] Trustee Maude: interests are not affected have

[0:08:12] Voice 5: you not seen it before no

[0:08:13] Trustee Maude: we i've never seen that in my head

[0:08:14] Trustee Maude: before so i think it's it's we don't necessarily have to make a motion oh

[0:08:21] Voice 5: okay okay so it's always

[0:08:23] Voice 5: good to know what our neighbors wrote it is but

[0:08:27] Trustee Maude: i want to vote against one of these ones

[0:08:29] Voice 5: my interests are effective i feel very effective

[0:08:32] Trustee Maude: this is like the north bender

[0:08:34] Trustee Maude: we've talked about this for only 10 minutes oh and i'm going to well

[0:08:37] Voice 5: unless you're truly i mean just

[0:08:39] Voice 5: because you disagree with what a different island is doing increasing density or whatever really

[0:08:44] Voice 5: it's about our interest being effective that would only happen if someone was climbing a mega marina

[0:08:50] Voice 5: which would impact us or a really noisy actually really close island neighbor

[0:08:55] Voice 5: how

[0:08:56] Voice 6: about bridges anyway how

[0:08:58] Voice 6: about bridges yeah

[0:09:00] Voice 5: so it's kind of the local government

[0:09:03] Voice 5: act because we're islands whereas this applies to everybody municipalities who are side by

[0:09:08] Voice 5: side right so we just get lumped in with municipal i think that's why no no because we didn't

[0:09:16] Voice 5: always do this is quite recent yeah okay speak this is the public seat trust council oh that

[0:09:23] Voice 5: That was adopted by Linda Adams and certain trust committees that are problematic have said we do not want to be referable to our neighboring islands because it's a waste of time and it never mattered so.

[0:09:40] Voice 5: Okay, so we need to get back and find out why, because we're taking that

[0:09:46] Voice 5: time and energy.

[0:09:47] Voice 1: Your planner should

[0:09:47] Voice 5: make the assessment as to whether it has any impact on what's happening.

[0:09:50] Voice 5: So do you need a motion for us to get you some to report it to the Chair?

[0:10:00] Voice 5: The policy does recommend for the zonings and events like that, it is referred to your

[0:10:06] Voice 5: adjacent LTC and so that's still the existing policy.

[0:10:09] Voice 5: This is actually, that was the decision of that LTC.

[0:10:16] Voice 5: So it was kind of up to each individual LTC.

[0:10:19] Voice 5: see so in this circumstance we'd be scalding scolding it was a turn uh whereas the quality

[0:10:26] Voice 5: of your bio or

[0:10:27] Voice 3: it could stand

[0:10:28] Voice 5: if you want to change that and you can bring that up

[0:10:30] Voice 5: all right i vaguely remember the conversation years ago about my own

[0:10:39] Voice 5: sorry for having these other jokes i think you do but maybe it's because the policy wasn't

[0:10:45] Voice 5: can follow and i think there's actually a push to do it to show how uh the interpretation wasn't

[0:10:51] Voice 5: like the other side it's uh it was an apology i think all right can we have a

[0:11:00] Voice 5: discussion on this

[0:11:02] Voice 5: non-discussion of a referral excellent thank you for coming important all right we have one

[0:11:09] Voice 5: application before us today. Main DVP 2023.6, Leffel, under charge. Would you

[0:11:18] Voice 2: like to speak to this?

[0:11:19] Voice 2: Thank you. So the purpose of this application is to vary the maximum floor area of a cottage,

[0:11:26] Voice 2: which is 3.4 square meters per floor area. And so this particular property is one of

[0:11:36] Voice 2: for people that are split-zone, rural, and upland.

[0:11:40] Voice 2: And so this, if approved,

[0:11:42] Voice 2: this cottage would be sited within the rural area.

[0:11:47] Voice 2: And it's in a well-treated area,

[0:11:49] Voice 2: as you can see in the picture in the catchment too.

[0:11:53] Voice 2: And so the existing dwelling is sited

[0:11:57] Voice 2: approximately 175 metres away from the proposed cottage.

[0:12:00] Voice 2: The proposed cottage is adequately screened

[0:12:02] Voice 2: from adjacent neighbours and has a building envelope

[0:12:04] Voice 2: that's about 0.14 of the total property area um and that is it as i described in the background

[0:12:11] Voice 2: section intent is for intergenerational living on the property um which um the daughter of the

[0:12:17] Voice 2: applicant can i'm sure speak to at some point um and uh as per the main island land use byline

[0:12:24] Voice 2: number 146 um cottages are not restricted um by the duration of the use um rather they're

[0:12:31] Voice 2: an accessory building of a limited-floor area that is used as a docking area.

[0:12:37] Voice 2: And so the property is 9.26 hectares and located on 968 Meriway Road, and as I described before,

[0:12:47] Voice 2: it's a split-zone property, and the upland was protected for a specific reason.

[0:12:53] Voice 2: It was to protect the watershed area from the unique forested features, and again, this

[0:12:58] Voice 2: this particular cottage to be sited, I think that's what it was on.

[0:13:06] Voice 2: So, during the circulation period, one piece of correspondence was received from a neighbour

[0:13:14] Voice 2: and in opposition, and so they were concerned that the application might have been some

[0:13:23] Voice 2: OCP objectives, that they felt in the 1.2 for broad community objectives and also for

[0:13:29] Voice 2: residential settlements i think i think they meant for rural settlements and in section 2.1

[0:13:34] Voice 2: um and so because this application isn't changing the density it's seeking a cottage that exceeds

[0:13:40] Voice 2: the floor which um they were living the rights to apply for um uh it's not you know in part

[0:13:46] Voice 2: convention of the official community plan um and it's at the discretion of the ltc um to approve

[0:13:51] Voice 2: room for achieving tonight and

[0:13:54] Voice 6: I asked what is OCP uh

[0:13:56] Voice 2: official community plan

[0:14:00] Voice 6: um

[0:14:00] Voice 2: so potential impact of granting variances that would set precedent for growing maximum

[0:14:04] Voice 2: floor area of all cottages on main island in particular on lots where only one dwelling is

[0:14:09] Voice 2: permitted due to property size but um as I've described given to you the unique lot zoning

[0:14:13] Voice 2: the large lot size um the relatively isolated location and intent for intergenerational families

[0:14:19] Voice 2: still live and take care of and maintain this property which is the intent of this application

[0:14:23] Voice 2: um the recommendation uh on page one is supported um and yeah um that's all i have

[0:14:30] Voice 2: yeah for now if you have any other questions and if you'd like to hear from the from rachel

[0:14:37] Voice 5: would the

[0:14:38] Voice 2: applicant like to speak to

[0:14:40] Voice 5: address the trust committee

[0:14:42] Voice 4: with regards to the application

[0:14:44] Voice 4: I think most of it's really looking forward

[0:14:50] Voice 5: to having our own family space where we can help my parents as well as raise our children.

[0:14:56] Voice 5: That's the goal is, you know, better life.

[0:15:03] Voice 6: I don't know where the person who wrote to you complained, like it wasn't us.

[0:15:08] Voice 6: Yeah, no.

[0:15:09] Voice 6: We wanted the neighbor, but he's not here today apparently to protest personally.

[0:15:16] Voice 5: and all this is doing the same you can have a little bit bigger of a cottage it's not giving

[0:15:22] Voice 5: anything that's not normally allowed it just gives a more reasonable size house for a family

[0:15:29] Voice 5: we just we want three bedrooms for our two kids

[0:15:33] Voice 5: i think it all sounds very well explained and with some really good rationale

[0:15:42] Voice 5: know and it is it's

[0:15:45] Voice 5: a large piece it's 22 acres a large piece of property

[0:15:47] Voice 5: so

[0:15:48] Voice 6: i was thinking how much finally it's just over 22.

[0:15:57] Voice 6: okay

[0:15:57] Trustee Maude: i'll prepare to move the man on local trust committee approved issuance of ma dash dvp that's

[0:16:04] Trustee Maude: 23.26 Lafond.

[0:16:08] Voice 5: I'll second that. Seconded by Steve Jones. Any further discussion? All those

[0:16:14] Voice 5: in favor? That is carried. Congratulations. You have your variants. I should have mentioned

[0:16:22] Voice 5: in case somebody is watching is that the

[0:16:26] Voice 5: setback on this application is far greater than what

[0:16:30] Voice 5: like a little setback for that so when it is it's 26 point yeah yeah 26.36 meters and i think set

[0:16:39] Voice 5: back on an interior line is only three meters so you're actually 23 point meters away from that

[0:16:48] Voice 5: so you're significantly removed from the neighboring properties

[0:16:54] Voice 5: yeah you're quite sorry but you're also on on the road so you don't have to drive that

[0:16:59] Voice 5: horrible and

[0:17:00] Voice 4: the will and

[0:17:03] Voice 5: power and everything the impacts are in case somebody's watching

[0:17:08] Voice 5: i think they should know that it's just a well well thought of plan i believe this lcc definitely

[0:17:16] Voice 5: supports intergenerational families living together so that's great yeah great congratulations

[0:17:26] Voice 5: yes a

[0:17:27] Voice 4: lot of work

[0:17:28] Voice 5: to go through this kind of application very

[0:17:33] Voice 5: yeah it's exciting before christmas

[0:17:42] Voice 5: it's a lot of work yeah i also would say the mobile home includes so much faster than

[0:17:47] Voice 5: that's the

[0:17:48] Voice 4: other very practical

[0:17:49] Voice 5: part is

[0:17:50] Voice 4: the

[0:17:50] Voice 5: impact on on neighbors and on development with the mobile

[0:17:54] Voice 5: home is in a week yeah

[0:17:57] Voice 5: and i don't

[0:17:58] Voice 5: if you talk to kathy up on felix chat they they brought one

[0:18:01] Voice 5: in recently i watched it come in i haven't

[0:18:03] Voice 5: actually talked to her yeah so

[0:18:06] Voice 5: when you see

[0:18:07] Voice 5: the difference between construction from scratch and the impact

[0:18:11] Voice 5: of the trucks and the traffic and

[0:18:13] Voice 5: versus a mobile time that it

[0:18:15] Voice 5: costs all of it this is definitely condensing you know yeah and the

[0:18:21] Voice 5: least impact absolutely in terms of traffic up that road yes okay

[0:18:25] Voice 6: you mean it's a pre-fab home

[0:18:27] Voice 6: it's

[0:18:28] Voice 5: a mobile home coming in and so

[0:18:32] Voice 6: we're

[0:18:32] Voice 5: hoping a big truck

[0:18:34] Voice 5: yeah

[0:18:34] Voice 1: they

[0:18:36] Voice 5: come in with big big trucks but it's all you have to put the foundation in but

[0:18:40] Voice 5: But if the average construction, you know, they're calling it lumber, they're calling it roof.

[0:18:44] Voice 5: This is already all the materials there.

[0:18:46] Voice 5: So you don't get the constant traffic.

[0:18:50] Voice 5: That's

[0:18:51] Voice 6: a big difference.

[0:18:51] Voice 6: Talk about traffic on a dead end road.

[0:18:54] Voice 6: Yes.

[0:18:54] Voice 5: Yeah, like

[0:18:55] Voice 5: our dead end is big traffic.

[0:18:57] Voice 5: Can we move

[0:18:58] Voice 5: on to the rest of our work?

[0:19:00] Voice 5: Okay.

[0:19:02] Voice 5: Yes, we do have more.

[0:19:03] Voice 5: This is your favorite part.

[0:19:04] Voice 5: we should move on to the LUV amendments project, OCP and LUV minor amendments project.

[0:19:12] Voice 5: So we've got a staff report from Nuris Chadwick and it has a long list of land use by-law

[0:19:19] Voice 5: items to consider and three OCP official community plan items to consider.

[0:19:26] Voice 5: So when we modify our official community plan that is sent to the Minister, land use by-laws

[0:19:33] Voice 5: it's a process public hearings and then see approval jurisdiction for violence just easy

[0:19:43] Voice 4: and then

[0:19:43] Voice 5: all bylaws must be approved by the executive committee right or official community

[0:19:48] Voice 5: plans uh must be approved by the ministry okay got it um this is largely the result of

[0:20:02] Voice 5: of input from your community so trustees will maybe listen hear from you first is there anything

[0:20:08] Voice 5: to be added or amended on this and we can turn this down for um to see if that might be feasible

[0:20:15] Voice 5: i

[0:20:16] Trustee Maude: have a couple things um okay if you go through the list on the top of page 31 um it's uh

[0:20:23] Trustee Maude: accessory buildings in sr zone um it says evaluate existing size potentially increase size

[0:20:29] Trustee Maude: We were talking about height.

[0:20:31] Trustee Maude: So it wasn't about the size of the building, it was about the height of the building, just

[0:20:35] Trustee Maude: to be clear on that.

[0:20:38] Trustee Maude: My other question was, and I'm not sure if Director Cermak is up to speed or not, if

[0:20:46] Trustee Maude: we can incorporate anything to do with the woods that have failed, red zoning, into this

[0:20:52] Trustee Maude: project, into doing

[0:20:54] Voice 3: some sort of restrictive zoning or more clarification as to people

[0:20:58] Voice 3: not living there.

[0:21:01] Voice 3: i don't know if it represents are you

[0:21:05] Trustee Maude: up to speed upon

[0:21:06] Trustee Maude: the red zone red

[0:21:07] Voice 5: zone no

[0:21:08] Trustee Maude: that's a bad word

[0:21:09] Trustee Maude: so what it is it's a rock ball area um it's um quite a few small lots on it

[0:21:16] Voice 4: that are

[0:21:18] Trustee Maude: all red zone and we have people moving in

[0:21:20] Trustee Maude: who can't

[0:21:23] Voice 5: get a building permit and yet

[0:21:25] Trustee Maude: some people

[0:21:26] Voice 4: might be living there or so

[0:21:27] Voice 4: they can't get

[0:21:28] Voice 5: it's a red so they can't get they since they cannot get a building period

[0:21:33] Voice 5: no ends have survived i don't think but

[0:21:36] Trustee Maude: but our our zoning basically calls a residential

[0:21:40] Trustee Maude: so what is the question was is would this be a place where we could actually change the zoning

[0:21:46] Trustee Maude: or or be more definitive in the zoning to say they can't live here because when the

[0:21:52] Trustee Maude: to sell a residential lot people expect that they can live with

[0:21:55] Voice 5: and they're putting trailers

[0:21:58] Voice 5: and i understand you can build a 10 by 10. yes absolutely but we are

[0:22:03] Voice 5: already requesting clarity

[0:22:06] Voice 5: on the legal implications and we've requested a meeting with crd water district and by law

[0:22:14] Voice 5: enforcement is that right so i think this would probably be too large for this project what if

[0:22:19] Voice 5: benefits on your list of future projects because we still need to get more information on it but

[0:22:24] Trustee Maude: the thing we're we're going to hear into our request for meetings that haven't happened but

[0:22:28] Trustee Maude: what was thinking is shown in the osmosis of considering this is like an eight year or an

[0:22:33] Trustee Maude: eight month 12 month project that this might slot into the side of it rather than becoming

[0:22:39] Trustee Maude: a special project that might not happen for 10 years but

[0:22:43] Voice 5: all of these other things would

[0:22:44] Voice 5: potentially get pushed down um Connor Chadwick was quite firm on the fact that if we're adding

[0:22:48] Voice 5: anything new in it could compromise any of these getting done i i just personally think until we

[0:22:54] Voice 5: get a legal opinion we should not try to tinker with the zoning was in place and houses were

[0:23:02] Voice 5: built prior to the crd deciding to declare this event so so there were actually poses built there

[0:23:09] Voice 5: lots were created long before so we're now asking for a legal opinion just what is our responsibility

[0:23:15] Voice 5: those laws but so i feel it until it's kind of a chicken and egg to me um and i don't see it being

[0:23:22] Voice 5: a minor my life but

[0:23:25] Trustee Maude: i just i i just i have concerns for personal liability

[0:23:29] Voice 5: because

[0:23:30] Trustee Maude: if we're

[0:23:31] Trustee Maude: not doing something that's very oh i see

[0:23:34] Voice 5: maybe yeah and

[0:23:34] Trustee Maude: so i even a motion that goes nowhere

[0:23:37] Trustee Maude: at least in the eyes of the law at least i'm trying to do something i've got

[0:23:45] Voice 5: I think the course of action that I'm hearing is that you have legal opinion coming and you have heard the discussion. Let that course go because you're

[0:23:53] Voice 5: the liability issue and people's wants and wishes are going to absorb them all.

[0:23:59] Voice 4: And

[0:23:59] Voice 5: you want to give that clarity to the process. I think it will sabotage the process that you have before you.

[0:24:04] Voice 5: And I think our child witness right here has communicated that this is a robust list of things to do.

[0:24:11] adding anything so it could could really send you in a tailspin so i'd allow you this process

[0:24:17] Voice 5: to continue and i take that on the side and if you get to the point that you go off then you

[0:24:21] Voice 5: need to make that amendment and you know what that amendment is if you have something else

[0:24:24] Voice 5: for the backing then maybe add it but i don't think this

[0:24:27] Voice 5: is so my

[0:24:29] Trustee Maude: only other addition um

[0:24:31] Trustee Maude: was to allow wood sheds within the setback um we have a a list of things that we allow

[0:24:39] Trustee Maude: within the setbacks of the property.

[0:24:43] Voice 5: Could you draw, do you have a, do you have that list in

[0:24:46] Voice 5: your head or can we draw it up? Like

[0:24:48] Voice 3: water tanks,

[0:24:49] Voice 5: water tanks, pump houses, I think electrical storage

[0:24:53] Voice 5: sheds are all allowed in the setback. Yeah. And what we have right now is a person with a 100

[0:24:59] Voice 5: square foot wood shed sitting on cement blocks which they've now would have to apply for a

[0:25:05] Voice 5: variance to have it where it is city yeah which is within the setback and when you go and actually

[0:25:10] Voice 5: look at that structure it's quite clearly i mean it's wide open it's it's a woodshed it's not

[0:25:16] Voice 5: no doors and so it's it's just i would just say it's tricky because unless you get into defining

[0:25:22] Voice 5: woodshed somebody can build essentially well i think all of

[0:25:25] Voice 5: the woodshed that's right but the

[0:25:27] Voice 5: two could but that would be the same with the electrical shed so so or the pump house the

[0:25:31] Voice 5: house

[0:25:31] Trustee Maude: could be pretty because like

[0:25:32] Trustee Maude: already with uh woodchips are exceptionally accepted as being

[0:25:37] Trustee Maude: defined successfully but we've already got it under

[0:25:39] Voice 5: 100 square feet yeah so we have you know

[0:25:42] Voice 5: we have them already in our definitions i mean this would

[0:25:48] Voice 5: seem like a small enough

[0:25:50] Voice 5: matter to matter to add the directors from actually yeah yeah i would say this is the

[0:25:54] Voice 5: ideal time okay yeah it

[0:25:55] Voice 5: is a smaller trick we're going to share very well versed on how to make

[0:25:59] Voice 5: definitions work and whatnot basically you're asking for an exemption to a setback

[0:26:06] Voice 5: so would it be better to look into acceptable exemptions to the setback area or definitions

[0:26:14] Voice 5: for structures that can be in the setback area or just uh define what uh structures are committed

[0:26:23] Voice 5: okay so so we're going to add that to our list and hope that planner traffic doesn't smack us

[0:26:31] Voice 5: no i did

[0:26:32] Trustee Maude: speak to her about this

[0:26:33] Voice 5: you did okay she

[0:26:35] Trustee Maude: didn't smack me she didn't leave though

[0:26:37] Trustee Maude: so

[0:26:38] Voice 5: is that pretty clear for a minute

[0:26:49] Voice 5: So anything else that's unclear or needs to be more specific, both of which I said mean the same thing.

[0:27:01] Trustee Maude: Okay, the only other thing I catch is the personal watercraft.

[0:27:05] Trustee Maude: Because they are defined and they are within our land use bylaw.

[0:27:11] Trustee Maude: And I raise the question, should they be there?

[0:27:15] Voice 1: yeah

[0:27:16] Trustee Maude: so it was basically you know is it really an issue that we really need to define within the

[0:27:21] Trustee Maude: land use bylaw about personal water crafting because what we say is that you cannot store

[0:27:25] Trustee Maude: them on a property and it's just to me we're being a little bit too right

[0:27:33] Voice 5: the

[0:27:34] Trustee Maude: a word i can't

[0:27:34] Trustee Maude: say it but i

[0:27:35] Voice 5: can't remember why we even have that in because it's

[0:27:38] Trustee Maude: it was it was added in the

[0:27:40] Trustee Maude: omnibus okay so

[0:27:43] Voice 5: considering removing that rather than the

[0:27:47] Voice 5: question allow storage so under personal

[0:27:49] Voice 5: watercraft instead of define and regulate define and deregulate yeah

[0:27:54] Trustee Maude: the question was why steven

[0:27:57] Trustee Maude: yeah

[0:27:58] Voice 5: okay um property address varies

[0:28:03] Voice 3: what

[0:28:09] Voice 5: is this one see hornby ocp policy 6.1.8 requiring land

[0:28:14] Voice 5: That was mine. So there's a statement in the OCP that clearly says if you're planning a major rezoning, you need to talk to your neighbors first.

[0:28:24] Voice 5: It doesn't force people to do that, but the inference is neighbors matter.

[0:28:31] Voice 5: We need to put that in there for years.

[0:28:33] Voice 5: And even though we tell applicants, you know, it's a good idea.

[0:28:36] Voice 5: Same with the variants. Talk to your neighbors.

[0:28:39] Voice 5: Don't make us the bad guys.

[0:28:40] Voice 5: yeah okay it's already there it's just a cut and paste i think everything should happen

[0:28:46] Voice 5: there is some very

[0:28:48] Voice 5: good that we that islanders believe that neighbors count

[0:28:52] Voice 5: and then a first nation's acknowledgement acknowledgement reflecting broader

[0:28:56] Voice 5: trust council messaging that's going to be interesting we're

[0:29:02] Voice 3: trying to get it in this

[0:29:03] Voice 3: time

[0:29:03] Voice 5: sure so basically yes

[0:29:06] Voice 3: yeah

[0:29:07] Voice 5: okay now the bc ferry is one i mean i i agree it should be

[0:29:12] Voice 5: right now they have a temporary use permit but is it obviously it's zoned residential right now

[0:29:18] Voice 5: they bought it that's residential so it should be i mean to add add the community just the

[0:29:27] Voice 5: adding community use to the residential no

[0:29:29] Trustee Maude: no the ask was to to rezone the land appropriately so to

[0:29:35] Trustee Maude: the bc ferries type zoning commercial but

[0:29:37] Voice 5: shouldn't we wait for them to arrive

[0:29:39] Voice 5: um

[0:29:47] Voice 5: change zoning to accommodate community use and do you have a community of something

[0:29:51] Voice 5: no

[0:29:52] Trustee Maude: well so what what is the way where did this the question was to correct the zoning

[0:29:56] Voice 4: zoning

[0:29:57] Trustee Maude: to a BC Ferris-type zoning.

[0:30:00] Trustee Maude: but also have within that the ability for a community of use such as pickleball or something

[0:30:05] Trustee Maude: because bc fairies have no plans for the property

[0:30:08] Voice 4: so

[0:30:09] Trustee Maude: so what they've asked them

[0:30:10] Trustee Maude: they have said if any community organization has a use for it talk to us so we'll give you like a

[0:30:19] Trustee Maude: five-year lease to use it for free so i was trying to align the zoning with that but also get the

[0:30:24] Trustee Maude: proper zoning for bc ferries well

[0:30:26] Voice 5: that's two different uses then commercial use or community

[0:30:30] Voice 5: use would not be the same zoning so what is the preferred of well

[0:30:34] Trustee Maude: it's a site-specific zoning

[0:30:36] Trustee Maude: saying that you can use this for these various parking lots more communities but

[0:30:39] Voice 5: the bc ferries

[0:30:40] Voice 5: parking lot is not community use

[0:30:41] Trustee Maude: there's lots of dual zoning are

[0:30:46] Voice 5: we being presumptuous on

[0:30:51] Voice 5: rezoning the BC Ferries property when they haven't requested that they be rezoned.

[0:30:56] Voice 4: Yeah. Can we just have a conversation with them?

[0:30:58] Voice 5: Yes.

[0:30:59] Voice 5: Oh yeah. You have that authority to change zoning as you wish. You just have to think of a process

[0:31:05] Voice 5: that you're doing. Once you draft it up, you simply will want to have that conversation.

[0:31:10] Voice 5: So if that's your intent, go for it.

[0:31:13] Voice 5: Okay. So can we just change that to change zoning to accommodate potential community

[0:31:19] Voice 5: Yes, because they

[0:31:20] Voice 5: were not assuming that that is their intention.

[0:31:24] Voice 5: And they did reach out to the trust committee if there were community uses there.

[0:31:29] Voice 5: Right. Good. That'll be a conversation then.

[0:31:33] Voice 5: And wasn't there another property that has this zero setback issue?

[0:31:39] Voice 5: It wasn't just the agricultural column?

[0:31:41] Trustee Maude: Well, it's the whole package.

[0:31:44] Voice 4: There

[0:31:45] Trustee Maude: are three parcels on the agricultural society.

[0:31:47] Trustee Maude: oh

[0:31:47] Voice 4: okay okay got it okay

[0:31:52] Voice 5: are we happy with everything in this list as amended

[0:31:56] Voice 5: great are we prepared to approve this charter we're looking at drafting post

[0:32:02] Voice 5: lev ocp amendments in october november

[0:32:06] Trustee Maude: it's very

[0:32:07] Voice 5: efficient i

[0:32:08] Trustee Maude: will move to the main local trust

[0:32:09] Trustee Maude: committee remove the project charter as amended for the 2023 main island ocp and lub minor

[0:32:16] Trustee Maude: minor amendments program excellent so

[0:32:18] Voice 5: second that's seconded any further discussion all those

[0:32:24] Voice 5: in favor that's

[0:32:26] Voice 4: great well

[0:32:28] Voice 5: done you got your laundry lift off the fridge and into the official

[0:32:32] Voice 4: all

[0:32:33] Voice 5: right so um now we're moving on to the meat potatoes uh our

[0:32:47] Voice 5: Main Island Housing Options Project moving into phase 2 now. I think so on page is 33.

[0:32:55] Voice 5: This is the minor project being proposed, anticipated for a budget of over $5,000, and Director Cermak, or anybody else?

[0:33:04] Voice 5: Charlie, want to speak to this?

[0:33:06] Voice 2: I don't have

[0:33:08] Voice 5: to. It's all there.

[0:33:19] Voice 2: I'm not sure if this is the project where she was trying to get funding by doing like

[0:33:25] Voice 2: the housing kind of snapshot but like sort of demographic analysis is that sort of this one

[0:33:33] Voice 2: this

[0:33:34] Voice 5: is the application for the housing accelerator fund is being done um but we

[0:33:40] Voice 5: don't know if that funding will be received so yes

[0:33:43] Voice 5: main island we have that demographic snapshot

[0:33:46] Voice 5: because they've already moved through your housing project phase one and are showing great initiative

[0:33:51] Voice 5: on addressing the housing challenges and shortages here uh we're moving into phase two and so this

[0:33:58] Voice 5: would have to get approved um by trust council broadly so moving through the committee process

[0:34:04] Voice 5: process requires that we basically approve a project charter or sorry the business case at

[0:34:11] Voice 5: this meeting in order to move it through um does the amount look eight thousand dollars for

[0:34:20] Voice 5: engagement in 2000 for contingency funds it's not I

[0:34:25] Voice 3: guess director Sturmack knows what yes

[0:34:28] Voice 5: Yes, that would be that's reasonable yeah to the chair,

[0:34:32] Voice 5: and then this is up to the LTC.

[0:34:35] Voice 5: Yeah.

[0:34:36] Voice 5: Yeah.

[0:34:41] Voice 5: Can't answer that for you. No, I don't. I wasn't asking.

[0:34:46] Voice 5: Typical.

[0:34:46] Voice 5: a lot better than the question yeah and we you know we have like we've already got the ground

[0:34:51] Voice 5: groundwater mapping we've already got so much information in place in terms of

[0:34:57] Voice 5: maine it's not really and we have limited areas where we can have more yeah too we've already

[0:35:05] Voice 5: got water problems within one of the districts so so i think it's pretty simple in that so it

[0:35:11] Voice 5: focuses on further bylaw amendments to provide flexibility to support an increased variety of

[0:35:17] Voice 5: housing options finalizing the housing action plan which provides an opportunity to identify

[0:35:22] Voice 5: actions that are not related to land use and strategies for implementing those actions like

[0:35:29] Voice 5: partnerships with nonprofits um draft timeline i mean honestly if planner childhood thinks it's

[0:35:39] Voice 5: feasible i'm in support of the business case because we don't know how these things go until

[0:35:46] Voice 5: that are actually in that projection and

[0:35:48] Trustee Maude: it's important to be realistic too because you know

[0:35:51] Trustee Maude: now this goes to a higher authority because it's going to get approved so if you're realistic and

[0:35:56] Trustee Maude: you're asked yeah because

[0:35:57] Trustee Maude: i know like like um north pander on friday doubled their ass

[0:36:02] Trustee Maude: and you know when that goes to npc you know the chances it's all getting approved versus

[0:36:08] Trustee Maude: something getting approved i think if chadwick is comfortable with that number

[0:36:14] Trustee Maude: who would be going to question that i'm sure she's watching so honestly

[0:36:23] Trustee Maude: this

[0:36:23] Voice 5: ltc does think independently does it it's not led by the planners like some ltcs are

[0:36:29] Trustee Maude: if you read this as an annual must follow the plan all

[0:36:34] Voice 5: right so i move that the main island

[0:36:37] Voice 5: local trust committee endorsed the attached business case for the main island housing

[0:36:41] Voice 5: closing options project phase two and the staff forward the business case to the relevant

[0:36:46] Voice 5: committees and trust Council I will second that seconded by trustee Mon any further discussion

[0:36:58] Voice 5: all those in favor as carries excellent you're moving your projects well done

[0:37:05] Voice 3: we

[0:37:05] Voice 5: never talk about hers as much as when she's actually here right

[0:37:16] Voice 5: we're we're already well underway with the flex housing habitat has there been any uptake

[0:37:23] Voice 5: no the

[0:37:23] Voice 5: flex housing no no because

[0:37:25] Voice 1: the reality

[0:37:26] Voice 5: is housing is really expensive but where is he

[0:37:31] Voice 5: trying to you know accommodate i mean that's what options are you're building the flexibility

[0:37:37] Voice 5: in so

[0:37:38] Voice 1: that people can take out all

[0:37:39] Voice 5: hammers and nails and yes it's not

[0:37:42] Voice 1: going to come with

[0:37:43] Voice 5: development variations but i think

[0:37:45] Voice 5: we'll i think we will in the next few years i think

[0:37:48] Voice 5: we will see an update yeah definitely okay so our active projects list um will be updated

[0:37:57] Voice 1: is there anything

[0:37:58] Voice 5: to be added to the future project list uh this would do it's i'm sure

[0:38:06] Voice 5: that but

[0:38:07] Voice 3: we

[0:38:09] Voice 5: need to get something on the course for education we need to get and that's really

[0:38:14] Voice 5: just a communications package so i i mean a bit of an update i keep i have brought this before

[0:38:22] Voice 5: hi executive committee before apparently um you you do keep bringing it up on behalf of maine and

[0:38:31] Voice 5: And I could bring it up on behalf of Gabriel and Laskiti.

[0:38:34] Voice 5: And so shoreline protection, more broadly, there's a lot of interest in clarifying the

[0:38:40] Voice 5: authority and uses of marine authority and uses.

[0:38:43] Voice 5: There's a lot of literature out there that we could make use of.

[0:38:47] Voice 5: Russ provided in, I think it was two weeks or three weeks ago, we had an executive committee

[0:38:54] Voice 5: package.

[0:38:54] Voice 5: So some of that stuff could be circulated.

[0:38:56] Voice 5: but what is the what's the emphasis on for this so here we have approximately 400 lots that are

[0:39:06] Voice 5: on the waterfront yep already existing already built what we need is a simple education package

[0:39:12] Voice 5: that tells people what they can and can't and the importance of what they do i think i don't think

[0:39:17] Voice 5: they need one whole lot of information so some of them didn't know they couldn't just put a cement

[0:39:22] Voice 5: structure on the beach and build a little

[0:39:24] Voice 5: shack down there but keep it simple but i think people

[0:39:28] Voice 5: if they understood the value of the implement to the impact of something it should

[0:39:33] Voice 5: would be important so the environmental part of it and then the actual legal part of it

[0:39:39] Voice 5: so all of that

[0:39:41] Voice 5: information is

[0:39:42] Voice 1: out there we just

[0:39:43] Voice 5: need some communication people to put it into a

[0:39:46] Voice 5: very simple little flyer and

[0:39:47] Voice 5: i requested that you probably get it from laurie to take it out from

[0:39:53] Voice 5: the executive committee package that we had and could you potentially distribute that to 30 houses

[0:40:00] Voice 5: or how well

[0:40:01] Voice 1: i think we

[0:40:01] Voice 5: should do a mail out a mail out we haven't done a mail-in for a long time

[0:40:05] Voice 5: okay um i mean we can do a mail out to every which is less expensive with this mail out just to all

[0:40:11] Voice 5: so properties is

[0:40:12] Voice 5: that sort of a minor project status or can

[0:40:14] Voice 5: we just do that sort of from

[0:40:17] Voice 5: what we never spend any money no budget so very yeah in here somewhere but it is a future project

[0:40:26] Voice 5: so i'm just struggling to know how to get the work done without taking away from any of your official

[0:40:32] Voice 5: well this is the dilemma that we've always had yes director servant do you have any advice

[0:40:40] Voice 5: uh so my advice is it sounds easy enough but putting together a good education package for

[0:40:46] Voice 5: 400 more followers and you know to make it effective just take brain power for communication

[0:40:52] Voice 5: specialist and uh your your dance card is full uh you have a major project in your 100 budget

[0:40:58] Voice 5: which is your full your bullet uh that being said um you know as you've mentioned exactly

[0:41:04] Voice 5: the committee has heard about it we should finally be heard about it we are coming below

[0:41:15] Voice 5: I don't think you have the planning or resources to necessarily do it here, but doesn't mean

[0:41:23] Voice 5: that we can't request that be taken on by perhaps the Interest Programs Committee, who

[0:41:27] Voice 5: sort of does education and advocacy when you're big time.

[0:41:30] Voice 5: Or as I've

[0:41:31] Voice 5: said, it's the Regional Planning Committee is talking about it.

[0:41:33] Voice 5: I think this is a trust wide

[0:41:35] Voice 3: issue, although

[0:41:36] Voice 5: everyone's just saying it'd be nice to do

[0:41:38] Voice 5: in the kind of way that communities wanted to first my advice to you right now though it's

[0:41:44] Voice 5: your your planner and time is for the algorithm yeah so you have to ask somebody else to do it

[0:41:50] Voice 5: for you which is generally a death yeah well and i think my concern is that if it's done like say

[0:41:58] Voice 5: regional planning it's going to be done in a way that isn't relevant to our already fully developed

[0:42:04] Voice 5: of waterfront properties you know we already are pretty much fully developed water waterfront so

[0:42:10] Voice 5: it's more like um and maybe we need to talk to them you know the conservancy there's a way can

[0:42:18] Voice 5: we can we further like can we use some funds like could we do the mail up if they do the brochure

[0:42:26] Voice 5: i think that's

[0:42:27] Voice 5: one thing if i don't know precisely what you're taking

[0:42:30] Voice 5: changes but it doesn't start with salt springs but that's right i don't understand

[0:42:33] Voice 5: and then you can ask staff to point you in the directions of all the resources we have whether

[0:42:52] it's

[0:42:52] Voice 5: like a community package when you get some stuff online i make sure you're putting that

[0:42:56] Voice 5: together but then you need something to work together what exactly you want to say yeah

[0:43:03] Voice 5: our communications budget is almost maxed out already 210 has been spent at 250 dollars

[0:43:10] Voice 5: but at this point to have a casual conversation that's a good idea

[0:43:15] Voice 2: i

[0:43:15] Voice 5: think it's a valuable project and if you have a very targeted you know perhaps we could work

[0:43:23] Voice 5: together to get those materials and there's a cover letter that could get passed through

[0:43:28] Voice 5: clarity. Perhaps we could work on this. I think it's a valuable initiative. So we don't

[0:43:35] Voice 5: want to have a resolution because we can't direct staff to do anything because there's

[0:43:38] Voice 5: no staff to be spared with this, unfortunately. Getting very efficient. Hopefully we'll move

[0:43:45] Voice 5: through all of our projects quickly and get back to this.

[0:43:49] Voice 5: um amendments that is now current project so should fall on the

[0:43:56] Voice 5: all right so we've got our applications that are in process and our expenses which as we said yes

[0:44:07] Voice 5: you're very testimonious with your meeting expenses and trustee expenses now the exciting

[0:44:13] Voice 5: any part trustee reports do you have anything to report out to oh i want you to go first

[0:44:22] Voice 5: i'm gonna switch the order i'll go after you

[0:44:24] Voice 4: oh you're going down i don't have anything

[0:44:27] Voice 4: important to report you guys okay

[0:44:29] Voice 3: um well i think trustee dots is probably

[0:44:33] Trustee Maude: going to catch

[0:44:34] Trustee Maude: all the community things i just want to take some time because it's been kind of a sad month for me

[0:44:40] Trustee Maude: island is we we've had uh a substantial number of people pass away uh over the last month um

[0:44:49] Trustee Maude: as uh reporter todd i mentioned rich campbell was a cornerstone of the democracy of main island for

[0:44:57] Trustee Maude: many many many many many many many years uh because not only did he serve as security

[0:45:01] Trustee Maude: director and uh i'll just trust you but also on the apc for many years so what maybe 25 odd years

[0:45:10] Voice 5: terms and then at least I don't know five plus years on our APC

[0:45:15] Trustee Maude: and then the CRD and then the

[0:45:17] Voice 5: CRD

[0:45:18] Trustee Maude: three terms

[0:45:20] Voice 5: as an elected member and then the APC as well after the CRD so certainly

[0:45:25] Voice 5: you know it took 10 to 15 years and certainly a core early early pioneer of a lot of what's

[0:45:33] Voice 5: in our OCP and land use bylaws because our OCP and land use bylaws were done by the APC

[0:45:39] Voice 5: which was in charge and

[0:45:41] Trustee Maude: then recently pat carney passed away um she was very impactful

[0:45:49] Trustee Maude: to the island so for me personally um she was the person that basically opened a lot of doors

[0:45:55] Trustee Maude: for getting the preservation and historic status on the lighthouse uh when the bureaucracy was

[0:46:01] Trustee Maude: saying no like she was saying yes yes yes and basically said talk to this person talk to that

[0:46:07] Trustee Maude: person. And I firmly believe that if it hadn't been for her intervention, that White House would

[0:46:16] Trustee Maude: not have been preserved, because it was on a demolition list. Then, next up, Pat Gaston,

[0:46:26] Trustee Maude: who was the cornerstone, the glue that held our church together, recently passed away. She was

[0:46:33] Trustee Maude: just she was involved in so many things and such a guiding light in the community just very shocked

[0:46:40] Trustee Maude: um uh but just when i was told i just i was shocked um because her husband's been unwell

[0:46:48] Trustee Maude: for quite a while and had no idea that she had any issues at all so that was that was something

[0:46:55] Trustee Maude: um and then recently we had um one of our senior realtors ben mcleod passed away

[0:47:00] Trustee Maude: um he he had made many presentations at local trust committee uh with his wife Lise um again

[0:47:08] Trustee Maude: the two of them so involved in the community and again a shocker I had no idea um

[0:47:14] Voice 4: and

[0:47:15] Trustee Maude: quite

[0:47:17] Trustee Maude: something and then last and certainly not least John B. Unsham who

[0:47:21] Voice 4: has

[0:47:22] Trustee Maude: been very involved in the

[0:47:23] Trustee Maude: community um he was the old tractor guy um very much beloved by everybody um he was uh

[0:47:33] Trustee Maude: sad for his family but it's been a hard month so

[0:47:39] Voice 3: sorry i think i'll leave it at that

[0:47:42] Voice 3: okay

[0:47:45] Voice 5: well i met with sergeant lee who is in charge of the fender island detachment he sent dave and

[0:47:52] Voice 5: i letter asking to meet with us the primary reason he wanted to meet with us is he didn't understand

[0:47:59] Voice 5: the jurisdiction of what the island's trust actually does versus what the capital regional

[0:48:04] Voice 5: district does um he's come to kendra island from chile so night and

[0:48:10] Voice 5: day um a very very congenial

[0:48:13] Voice 5: fellow obviously didn't remember our phone call which was not so congenial he

[0:48:18] Voice 1: didn't know it was

[0:48:19] Voice 5: the same person i didn't go there um so we had a general chat about what the trust could do

[0:48:24] Voice 5: but about the reality that two locally elected trustees tend to get all the phone calls

[0:48:29] Voice 5: whether people are driving too fast or doing things that have nothing to do with land use planning

[0:48:35] Voice 5: and that we could be a key resource one area of concern is impound yard and where could we have

[0:48:41] Voice 5: an impound yard and i assured him that if he had an idea to let the local trust committee know and

[0:48:47] Voice 5: we would help support that that was a problem with impounding cars being put on a residential lot

[0:48:53] Voice 5: very inappropriate for 30 days of storage while they were being charged at a partial rate

[0:48:59] Voice 5: um we talked about you know the problem areas which portlanddale is you know and we just talked

[0:49:07] Voice 5: to general terms about issues on the island um talked about speeding everybody's concerned about

[0:49:13] Voice 5: speeding and yeah yeah oh yeah

[0:49:14] Voice 5: huge conversation though his comment was about the drinking driving

[0:49:18] Voice 5: was that when they do come over and nab people for making driving there's lots of community

[0:49:22] Voice 5: complaints about you know you shouldn't be bothering the trusted well the bigger community

[0:49:29] Voice 5: i don't think would say that at all um and oh but the important thing that he told me which i wasn't

[0:49:35] Voice 5: aware of is when he took over the detachment he said to his members of or the six involved

[0:49:40] Voice 5: that you need to be in the other islands you do not need to all stay on tender you are part of

[0:49:48] Voice 5: the southern island detachment and i want you out visiting the island so he assured me that in his

[0:49:54] Voice 5: six months that he's been here that we are all seeing a much higher presence of the rcmp

[0:49:59] Voice 5: more visibility and invisibility does help i mentioned things like friday nights at the

[0:50:05] Voice 5: the ferry terminal, just parking your car there

[0:50:07] Voice 5: will slow people, make them think twice.

[0:50:10] Voice 5: Even if you're not in the car, it will help.

[0:50:12] Voice 5: So it was very, you know, very pleasant.

[0:50:14] Voice 5: We had a great chat.

[0:50:15] Voice 5: Turns out he's a hunter.

[0:50:22] Voice 5: It was just nice to be asked

[0:50:24] Voice 5: and I appreciated the conversation with him.

[0:50:26] Voice 5: And I mentioned that in the past,

[0:50:27] Voice 5: we had an liaison committee many years ago

[0:50:30] Voice 5: that faded away, but that we, the trust committee,

[0:50:33] Voice 5: were somebody that he could look to

[0:50:34] Voice 5: for any information advice from the community to certainly make use of of our our expertise within

[0:50:41] Voice 5: this community if there was problems so i was very impressed that was the major thing i think anything

[0:50:48] Voice 5: else that happened this month did

[0:50:51] Voice 6: you say there was a fellow or

[0:50:52] Voice 5: there i'm not at the fellow deer

[0:50:54] Voice 5: committee meeting but the um value of management plan that michael has created it's like over the

[0:51:00] Voice 5: job fantastic oh wow so i'm

[0:51:02] Voice 5: hoping that it's going out to crd plan justine stark soon i'm hoping that

[0:51:10] Voice 5: somewhere along the way it will go out to provincial agencies and watch and come up

[0:51:14] Voice 5: with some money and spend expertise but we have covered everything from education

[0:51:19] Voice 5: to communications to practicalities um every aspect of what we should do long term it's got

[0:51:27] Voice 5: huge the history's in there the ecological issues are in there but once everybody actually sees it

[0:51:33] Voice 5: they'll be completely blown away um first nation support p so really really good and so they're

[0:51:39] Voice 5: meeting today to find this draft which hopefully the crd can actually take and turn into a document

[0:51:46] Voice 5: we can put the problem and then would

[0:51:47] Voice 5: that get referred to say the other trust conservancy or

[0:51:51] Voice 5: any other bodies we might try but mostly we want money from the government wildlife education is a

[0:51:58] Voice 5: big part and wildlife should be doing that funding for actual paid first nations hunters through the

[0:52:03] Voice 5: province through um i can't remember the agencies called um i think they're all keen we had a

[0:52:09] Voice 5: program for two years and then the funding was didn't come to us again because we didn't actually

[0:52:14] Voice 5: have a formal plan we need to be working with our first nations partners yeah um we need to

[0:52:21] Voice 5: So, I'm not there but I've seen the draft. Yeah, so that was really exciting. It's the committee that we have now is kind of it's still an ad hoc committee we have

[0:52:31] Voice 5: no authority or very but we have some really good includes our main island conservancy, and I mean,

[0:52:37] Voice 5: so it's good representation.

[0:52:39] Voice 5: Well, if I can support the conservancy

[0:52:41] Voice 4: board, you'll probably see a copy.

[0:52:43] Voice 4: Anything.

[0:52:44] Voice 5: Absolutely.

[0:52:46] Voice 5: I think they'll be happy.

[0:52:48] Voice 5: action on that

[0:52:54] Voice 5: the money

[0:52:55] Voice 6: you're seeking is for hiring hunters well

[0:53:00] Voice 5: but for the money to

[0:53:01] Voice 5: go specifically i think

[0:53:03] Voice 5: you're more apt to see that to go towards funding for first nations hunters but you need funding for

[0:53:08] Voice 5: people for conservation officers to come here we need conservation officers we need a trapping

[0:53:14] Voice 5: program that would be conservation we

[0:53:16] Voice 6: need a

[0:53:18] Voice 5: facility obviously for processing and storage

[0:53:22] Voice 5: we need a whole network of we also need we ideally need some funding for someone to actually organize

[0:53:29] Voice 5: this program we need a manager office manager at least part-time to actually put properties

[0:53:37] Voice 5: together with people willing to hunt it's really very complex i've spent hours and hours and hours

[0:53:44] Voice 5: we all have our committee that's a lot of hours going to this it's not just

[0:53:48] Voice 5: and we also need cooperation with crd st john's lake should be walked off

[0:53:54] Voice 5: about once a year which i think in their plan actually it's in there and they should get

[0:53:59] Voice 5: caroline's group to sneak it in we need to do some concerns no no you would just close your parks

[0:54:05] Voice 5: then they do that in sydney island you close the park for a week because you're going to

[0:54:10] Voice 5: The

[0:54:11] Voice 6: only

[0:54:13] Voice 5: one we have that's suitable, in my opinion, is St. John Boyd

[0:54:16] Voice 6: in

[0:54:17] Voice 5: conjunction with Channelview because that's what they do.

[0:54:21] Voice 5: They put a big sign up, you know, active hunting family.

[0:54:24] Voice 5: And that's where people see our other parks would not be suitable at all.

[0:54:29] Voice 5: So it's very complex.

[0:54:31] Voice 5: And it's long-term.

[0:54:35] Voice 6: Any action is good news.

[0:54:37] Voice 6: Thank

[0:54:38] Voice 5: you. Good stuff happening.

[0:54:42] Voice 5: For my chair's report, I will say that we recently held an Islands Trust Conservancy and Executive Committee liaison meeting, which only happens once per year.

[0:54:55] Voice 5: It was decided we had so much to discuss that meeting, we're going to hold a follow up one to discuss

[0:55:01] Voice 5: First Nations liaison and sort of bylaw refer or referral processes and sort of the related

[0:55:13] Voice 5: issues we get to that. Another area of mutual interest is ecologists on staff or some sort

[0:55:21] Voice 5: of biologists to help inform our land use planning and on the conservation side ecosystem

[0:55:28] Voice 5: system services management and so that's sort of been a long conversation is we just never seem to

[0:55:35] Voice 5: have the ecological interpretation sometimes we've got the mapping but the data isn't input from um

[0:55:42] Voice 5: the different consultants that we bring in and so what relevancy is it for land use planning if we

[0:55:48] Voice 5: can interpret it right where to not put housing or development um i'm still a member of culturally

[0:55:57] Voice 5: committed it's a really wonderful uh mentorship group uh with coast salish mentors and um it's

[0:56:04] Voice 5: focused sort of on the health health care sector providing culturally safe care um but really

[0:56:10] Voice 5: getting an indigenous lens on how we come forward with everything we do it never it's really been

[0:56:17] Voice 5: helpful for me anyway so continue to have great conversations there um

[0:56:24] Voice 5: Um, Laskiti, LTC, and Thetis, they're, um, they're, Laskiti has been going through an

[0:56:33] Voice 5: OCP review for, it seems like, 25,000 years, and, um, it's sort of an interesting process

[0:56:41] Voice 5: on learning from them what it looks like when a community really undertakes its own

[0:56:47] Voice 5: OCP review, and they did their sort of own process almost outside of the Islands Trust

[0:56:51] Voice 5: trust process and now things got stalled because a referral went out to some of the First Nations

[0:57:00] Voice 5: and came

[0:57:00] Voice 5: back with some objections to a certain proposed use of a resource area and so that kind

[0:57:07] Voice 5: of halted things for a bit but then in the meantime we sort of have to do the analysis

[0:57:12] Voice 5: so I've asked the planner to go back and look at it what would be the implication of we to turn

[0:57:18] Voice 5: this sort of community generated set of OCP into bylaws you know what are the gaps that we're

[0:57:23] Voice 5: looking at what are the opportunities and then using the housing toolkit so this is something

[0:57:28] Voice 5: coming through the regional planning committee which we just met one week ago a housing toolkit

[0:57:36] Voice 5: that each LTC can draw from as sort of here's some potential LUB amendments for OCP policies

[0:57:45] Voice 5: policies to increase your flexibility and those are drawn from all the islands across the trust

[0:57:51] Voice 5: area and so even though Laskiti's OCP process didn't really even look at housing we still have

[0:57:58] Voice 5: a chance to kind of take a look at it through this toolkit that's been produced through

[0:58:03] Voice 5: regional planning committee so it's it's going to be a very valuable resource I mean when I say

[0:58:09] Voice 5: it's a compendium of all known information about planning approaches in the trust area is pretty

[0:58:16] Voice 5: exhaustive um so it's interesting to sort of network these pieces in and if you get a chance

[0:58:23] Voice 5: to look at um that housing toolkit are i think the final draft will be out for regional planning

[0:58:30] Voice 5: committee meeting september 6th so that might be the chance to have a look although you sent a note

[0:58:35] Voice 5: out to all trustees did they get the draft of the housing toolkit or no no they didn't okay

[0:58:42] Voice 5: but it's still online well the agenda package the agenda package from yeah the working group meeting

[0:58:48] Voice 5: or the special meeting time right and trustees you would have gotten an email asking for

[0:58:57] Voice 5: housing advocates or housing society

[0:58:59] Voice 5: society into how the Islands Trust can make it support

[0:59:05] Voice 4: the

[0:59:06] Voice 5: application process right so we're

[0:59:09] Voice 5: asking uh housing advocates and societies what would be your priority um sort of support document

[0:59:18] Voice 5: whether it's I don't know stuff and you've got the list in your head no doubt um really how can

[0:59:23] Voice 5: we help applicants through the process so it's not just new every single time they almost can

[0:59:28] Voice 5: have a template to tell you that main island haven't struggled for 30 well maybe 40 years

[0:59:36] Voice 5: the biggest problem for a couple single groups is number one finding property yeah this is main

[0:59:42] Voice 5: island which is already over developed or secondly finding property that neighbors

[0:59:48] Voice 5: are willing to have a large developer put in so

[0:59:52] Voice 5: it's not really so much the trust

[0:59:56] Voice 5: structure or format for me so we've got really a lot of the

[1:00:00] Voice 5: have been at really finding the perfect spot and I think that we the solution that certainly for

[1:00:07] Voice 5: this community is more smaller projects and probably more in conjunction with a habitat

[1:00:13] Voice 5: community or a community housing group yeah the problem with the BC housing kind of models yeah

[1:00:20] Voice 5: they're so complex for our small community yeah you know if you just got a duplex here

[1:00:25] Voice 5: you know a house with a secondary suite there if you as a community if the province would provide

[1:00:32] Voice 5: funding for community-based so so we can put all that stuff in

[1:00:36] Voice 4: from

[1:00:37] Voice 5: the trust but i you know this

[1:00:39] Voice 5: goes back to the property of the church which was me so years ago and i know the trustees of the

[1:00:44] Voice 5: day then said you the people tell us what you want we'll put it in so we didn't create the

[1:00:49] Voice 5: barriers barriers have always been more than the land they were given or with the neighbors that

[1:00:54] Voice 5: paper attached okay you know it's just that's my common sense practical stuff so we can create all

[1:01:00] Voice 5: these words et cetera there's not going to be no housing actually is going to be a province

[1:01:05] Voice 5: stepping up with some decent funding in

[1:01:07] Voice 4: a

[1:01:08] Voice 5: rural community and then there's an import somewhere

[1:01:10] Voice 5: too on that um that crd level where you know these projects that get funded like a bc housing are

[1:01:18] Voice 5: feared for urban places that have water and sewer yeah it is lack of water and sewer is huge yeah

[1:01:25] Voice 5: and then having to

[1:01:27] Voice 5: subdivide that throws another inch into the roof yeah yeah yes

[1:01:31] Voice 5: multiple small distributed solutions that are landowner generated are definitely well that's

[1:01:39] Voice 5: the best yeah and i've said that in public to people that the solution lies within individuals

[1:01:46] Voice 5: individuals actually stepping down to the plate yeah absolutely um just to finish with the chair's

[1:01:52] Voice 5: report uh the the letters to First Nation uh leadership um bodies have been drafted and your

[1:02:01] Voice 5: executive committee has reviewed them and I believe they've gone up to all trustees for review now so

[1:02:07] Voice 5: um these are letters of introduction of our local RTC to uh First Nation groups and so anybody

[1:02:14] Voice 5: I'm hopeful that we can start, or I believe Robin can't be the new senior intergovernmental

[1:02:22] Voice 5: policy relations person, we'll follow up with phone calls and emails and perhaps we can

[1:02:30] Voice 5: start sitting on meetings as a little cohort to establish that face-to-face relationship

[1:02:37] Voice 5: building.

[1:02:39] Voice 5: Okay, Electoral Area Director's Report. We have Paul Brent himself in the audience. Do you have anything that you'd like to...

[1:02:47] Voice 5: One of the

[1:02:49] Voice 5: things that's going to be difficult for me is you requested a fulsome report.

[1:02:53] Voice 5: I did not.

[1:02:54] Voice 5: You did.

[1:02:55] Voice 5: I said a

[1:02:55] Voice 5: scantily clad report.

[1:02:57] Voice 5: And so the definition of fulsome, at least if you're English or Canadian and not American, is

[1:03:04] Voice 5: expressing a lot of admiration,

[1:03:05] Voice 5: in a way that does not sound sincere the synonyms are oily homogeneous smarmy and anxious i will

[1:03:16] Voice 5: never use that word again okay so very popular okay i would love a a small report

[1:03:26] Voice 5: from not an oily one or a smarmy one just a small one so

[1:03:31] Voice 4: what i

[1:03:32] Voice 5: have continued to focus on

[1:03:34] on

[1:03:34] Voice 5: is housing, and I am kind of focused because of all the things that Jeanine has mentioned.

[1:03:40] Voice 5: It's so hard to qualify for these programs that's being pursued as best we can do, but

[1:03:49] Voice 5: it's not efficient, it's not effective, it's certainly not cost effective.

[1:03:53] Voice 5: And so, as you know, Coby and you guys, we're pushing a legalization of trailers and RVs,

[1:04:02] Voice 5: at least as far as capital regional business is concerned because there's people living

[1:04:06] Voice 5: and while they may not be a business building code it's safe or as healthy as environmentally

[1:04:16] Voice 5: great as a million dollar house built to go at least they're available we're also looking at

[1:04:24] Voice 5: anything we can do to as you say build on a smaller scale so it may not have the teacherage

[1:04:32] Voice 5: initially which again is just one house and community is going to be

[1:04:37] Voice 5: driving that cru will be providing some support um galiano island

[1:04:43] Voice 5: is looking at moving some

[1:04:44] Voice 5: cabins that would be donated uh to one of their housing uh projects again what is the high cost

[1:04:52] Voice 5: of building today the challenge being that we would have to make them some compliant with the

[1:04:58] Voice 5: and how effective it may be.

[1:05:00] Voice 5: So a lot

[1:05:01] Voice 4: of this is

[1:05:01] Voice 5: around working around government.

[1:05:04] Voice 4: Because

[1:05:04] Voice 5: frankly, in spite of what I've seen,

[1:05:08] Voice 5: government has not really been effective at providing housing.

[1:05:11] Voice 5: They've been, in our rural areas,

[1:05:14] Voice 5: very effective at preventing it.

[1:05:16] Voice 5: So we have to start to really be smart about it

[1:05:21] Voice 5: and start to accept the fact that

[1:05:23] Voice 3: when

[1:05:23] Voice 3: you get somebody out of their

[1:05:24] Voice 5: car into a trailer,

[1:05:26] Voice 5: that's

[1:05:27] Voice 3: a significant improvement for them in their health and safety

[1:05:30] Voice 3: and yeah

[1:05:31] Voice 3: so that's been my focus

[1:05:32] Voice 5: and also a lot of focus and you're at it on CRE building inspection because it's creating

[1:05:39] Voice 5: really high costs and so people are really struggling with the

[1:05:44] Voice 3: whole thing CRE um doesn't

[1:05:48] Voice 3: make the building code but they enforce it on behalf of the province so a

[1:05:52] Voice 5: lot of that is

[1:05:52] Voice 5: messaging the province, if you really want to solve a housing problem, you need to do that a little bit more effectively.

[1:06:00] Voice 5: So there's a

[1:06:01] Voice 5: lot of nagging. I'm doing a lot of nagging. My wife has taught me well.

[1:06:05] Voice 5: And I'm doing my best to nag more senior politicians.

[1:06:23] Voice 5: And you are absolutely

[1:06:27] Voice 5: right. There's no way that might have happened here. She was a bull

[1:06:44] Voice 5: So I don't know if this is the appropriate time, but can we follow up on the siting and

[1:06:50] Voice 5: use permitting sort of concept?

[1:06:56] Voice 5: There will be a letter coming from this LTC, I guess I can communicate it out because he's

[1:07:01] Voice 5: literally in the room, that the Southern Gulf Islands Local Trust Committee has been exploring

[1:07:07] Voice 5: and alternatives for housing um and one of those concepts is the signing and use permitting process

[1:07:17] Voice 5: which is used on denver and portugal so main island uh canvas saturn galliano north and south

[1:07:25] Voice 5: vendor island ltcs to see if there was support uh with the exception of galliano that could not come

[1:07:32] Voice 5: back to us with the request all of express support for exploring the fighting and use permits and

[1:07:37] Voice 5: and alternative to building for Maine.

[1:07:39] Voice 5: So this is coming sort of in the candidate scene,

[1:07:42] Voice 5: the interest in the area,

[1:07:44] Voice 5: those five LTCs would just like to explore that with the CRD.

[1:07:51] Voice 5: So I guess the joint letter will be going out

[1:07:53] Voice 5: from this LTC on behalf of those other entities.

[1:07:56] Voice 5: And does Maine want to be the pilot project?

[1:08:00] Voice 5: The

[1:08:00] Voice 4: lead of that?

[1:08:01] Voice 4: For

[1:08:02] Voice 5: Maine as a general authority.

[1:08:03] Voice 5: But you have basically letters of,

[1:08:05] Voice 5: you have the support of,

[1:08:08] Voice 5: Every STI, with the exception of Galliano, would adopt this policy.

[1:08:11] Voice 5: So, Turner, North and South Bender.

[1:08:14] Voice 5: Perfect. Okay. I will bring it up with our Secretary tomorrow.

[1:08:19] Voice 5: Okay. Great. We

[1:08:21] Voice 1: are excited to

[1:08:22] Voice 5: explore this potential option and look forward to your feedback.

[1:08:26] Voice 5: Closing letter. That's great. Now we don't have to send it. It's here.

[1:08:30] Voice 5: The public record. Love doing business on the fly.

[1:08:35] Voice 4: where are

[1:08:36] Voice 5: we uh there's nothing for the alice trust conservancy report um i do think did we

[1:08:43] Voice 5: have trust council since then yes so we did elect a new board member um lisa gobro from galliano

[1:08:49] Voice 5: island and so that's uh susan yates lisa gobro uh myself i'm the executive committee uh liaison

[1:08:58] Voice 5: and so it's a very strong board we're saying goodbye to linda adams who

[1:09:01] Voice 1: stepped down as chair

[1:09:02] Voice 5: chair. Risa Smith is now taking her place as the chair. We have two new Cuddle appointees

[1:09:08] Voice 5: that Charles Kahn is not yet had his first meeting with us. New business. 13.1 we've

[1:09:17] Voice 5: got freedom of information and protection of privacy bylaw number 192 for adoption.

[1:09:24] Voice 5: It's just going to be a little bit of a reading exercise for everybody. Page 53. Would anyone

[1:09:31] Voice 5: Anyone like to move the recommended move that the Maine

[1:09:35] Voice 5: Island Local Trust Committee bylaw number 197 was cited as

[1:09:39] Voice 5: 192. Sorry. It's a small area cited as Maine Island Local

[1:09:45] Voice 5: Trust Committee Freedom of Information and Protection of

[1:09:47] Voice 5: Privacy bylaw number 192 2023 be adopted. Seconded

[1:09:54] Voice 5: by trustee

[1:09:55] Voice 5: Maud. All those in favor? That is carried.

[1:09:58] Voice 5: it zoom in on yeah

[1:10:01] Voice 4: i know i know over the side just

[1:10:02] Voice 5: checking um 13.2

[1:10:10] Voice 5: yeah yeah by law enforcement okay so we've got a discussion um this isn't your request trustee maude

[1:10:17] Voice 5: so perhaps you want to lead us into this

[1:10:21] Trustee Maude: discussion okay um last week at the denham book trust committee

[1:10:27] Trustee Maude: There have been some concerns with by-law enforcement out there, and the by-law enforcement

[1:10:33] Trustee Maude: manager came back with some suggested remedies, and the one that sort of piqued my interest

[1:10:40] Trustee Maude: that I had circulated was he was saying one of the options would be that, what it says

[1:10:48] Trustee Maude: is, more specifically, the local trust committee could consider adopting an enforcement policy

[1:10:52] Trustee Maude: that requires by-law staff to seek approval of all legal action including the use of by-law

[1:10:58] Trustee Maude: notices. This would mean an increase in staff resources but it would not resolve a direct

[1:11:01] Trustee Maude: increase in legal expenditures. So it was basically suggesting that a policy could be

[1:11:10] Trustee Maude: enacted locally that gave a little bit more interaction. So I sort of brought this forward.

[1:11:18] Trustee Maude: A, is this something you want to explore and if we want to

[1:11:21] Voice 1: ask for a staff report on

[1:11:23] Voice 1: the option okay so that

[1:11:29] Voice 5: let me clarify the ask a little bit more is approval for all legal actions

[1:11:35] Voice 5: so bylaw notices infractions fines legal action how

[1:11:46] Voice 4: would that change

[1:11:46] Voice 5: our meetings like what what

[1:11:49] Voice 5: would be entailed for an

[1:11:51] Voice 5: ltc of this size how

[1:11:55] Voice 3: would that change the

[1:11:55] Voice 5: chair that would change

[1:11:57] Voice 5: depending on how the policies draft, it will change how much time by law enforcement will seek to reward.

[1:12:04] Voice 5: As it is, the policy goes that if there is a complaint, by law enforcement will investigate,

[1:12:12] or if it's a matter of environmental destruction happening or public health and safety,

[1:12:18] they'll be proactive on that, or any other proactive policies you

[1:12:22] Voice 5: have, expect this to be yours, but they don't know for sure.

[1:12:25] um so

[1:12:26] Voice 5: that's what they're doing without your guidance or they've already had your concern

[1:12:30] Voice 5: uh and so when they follow up then they seek compliance through education through um you know

[1:12:38] most compliance is like 90 to 95 percent people but then there's a small handful of people who

[1:12:43] will not comply um so the next step you know in enforcement would then be um you're using your

[1:12:52] bent bylaw, your bylaw

[1:12:53] Voice 5: enforcement notification bylaw, which allows the bylaw enforcement officer

[1:12:57] Voice 5: to start ticketing them or

[1:12:59] Voice 5: giving notice of a fine for a correct term. And then the applicant

[1:13:05] or the owner probably may dispute

[1:13:07] Voice 5: that fine for the adjudication process. If that gets held up,

[1:13:12] Voice 5: then they owe the money. If they still wish to not comply, then the next step would be to fill the

[1:13:17] Voice 5: call. And that step is where you'll hear from by-law enforcement coming to your table seeking

[1:13:23] Voice 5: your direction to go with that step, because that's the last step you ever want to take.

[1:13:28] What a policy amendment is, what I'm hearing Trustee Vaughan say, is that you would like to

[1:13:34] Voice 5: hear about those enforcement matters before it gets there, perhaps even before you get to the

[1:13:41] Voice 5: by-law enforcement notification. In other words, you don't find unless you sort of

[1:13:48] but before saying for sure that's what you want i think the

[1:13:51] Voice 5: direction would be to ask the staff

[1:13:52] Voice 5: to report back but it does mean more staff but we can we can remote in and things like that

[1:14:03] Voice 5: doesn't have to be so much so okay so were there any other options presented you do have a couple

[1:14:13] Voice 5: So that the LTC may also wish to amend the current by-law enforcement notification by-law schedules and greatly reduce the number of contraventions and reduce schedule A could be presented with any staff report. What does that mean?

[1:14:29] Voice 5: Schedule of by-law schedule.

[1:14:33] Voice 5: Sure. I can speak to that. So when you have your bylaw enforcement notification, what it does is it goes through your land use bylaw, and it itemizes all the regulations, and then it has an associated cost to the infraction.

[1:14:52] Voice 5: So that, you know, what is that $200 per set of tissue, $200 for something else, and it does, it has to do that line by line, each regulation has to have an associated fine with it, or, and that's just the way the legislation acts, that's how you, how the bylaws must be adopted.

[1:15:10] Voice 5: So you currently have that, and it's a long, lengthy list. What's being proposed to you, the Schedule A that passed that list, is to amend that. And then Denver recently did that.

[1:15:20] Voice 5: they they amended it and they sort of have a chance to have a second go at it to consider

[1:15:25] Voice 5: what they want in there really yeah and if there's no fine associated with it then

[1:15:31] Voice 5: you know it takes away that rule of enforcement so and then it actually removes the point of having

[1:15:37] Voice 5: an adjudicate as well so kind of it takes a tool out of the basket so the bylaw could still exist

[1:15:43] Voice 5: but there's no fine associated with it so there's no way to seek enforcement

[1:15:49] Voice 5: compliance. Or there's amended by, or is it amended about. I don't know the legislation to say what the total fine can be. It's not terribly high, but you can find them every day. So it renews itself every day. And of course, it's very rare to use that type of tool, but that's the way it works.

[1:16:08] Voice 5: so and it is like I said it's it's used as a cajole and it convinced none of us ever has

[1:16:16] Voice 3: but yeah the LTC is for you to consider admitting so

[1:16:20] Trustee Maude: what's the finding every day thing which I've

[1:16:23] Trustee Maude: heard of the past does that basically require like an enforcement officer basically to

[1:16:28] Trustee Maude: re-attend the site to confirm the contraventions taking place or administratively can you just

[1:16:33] Trustee Maude: keep rolling it over yeah you'd have to know that the evidence is such that the events continue to

[1:16:39] be occurring um and again i i've only seen it twice that that type of may hurt

[1:16:45] Voice 3: but it's never

[1:16:47] Voice 3: but it does certainly uh spur action uh and it really is a good tool to get people moving

[1:16:59] Voice 5: and that's you know the dilemma with the whole bylaw business is that the reports we get

[1:17:04] Voice 5: is what 95 percent of people as soon as they get a bylaw complaint could stop whatever they're doing

[1:17:11] Voice 5: a lot of times people just don't realize that they're not allowed to do what they're doing

[1:17:14] Voice 5: so then we have the other the minor number small number where we have the chronic issues and what

[1:17:21] Voice 5: is the best way to deal with them and then what about the amount of time that i lost something

[1:17:26] Voice 5: spends on bylaw actions that are actually useless so so and how and how much does a mobile trust

[1:17:33] Voice 5: trust committee actually want to venture into some things I could see it being could get a little bit

[1:17:39] Voice 5: tricky but I think the best is a motion asking staff to come back with options because we have

[1:17:44] Voice 5: examples here on me of actions that were taken that we don't think were very productive and I'm

[1:17:52] Voice 5: sure there's other actions that have been very successful we would fully support but you know

[1:17:56] Voice 5: of get in that kind of detail

[1:17:57] Voice 4: so

[1:17:58] Voice 5: motion to ask that before we make a motion uh i did i do think

[1:18:05] Voice 5: it's a good idea what sort of the rationale and the policy for not implicating trustees who are

[1:18:13] Voice 5: elected officials in the decisions of you know what gets enforced and how and when um what's

[1:18:22] Voice 5: the rationale for that i mean this sort of we do have a separation between staff officials for a

[1:18:26] Voice 5: reason everyone's got their job to do um so why might we not you know as trustees want to wade

[1:18:32] Voice 5: into this arena of enforcement just i'm glad you're asking the question i've been waiting

[1:18:38] Voice 5: for people since i started as a director and i think the main answer is uh objectivity versus

[1:18:44] Voice 5: subjectivity and that the principle is is that a bottle enforcement officer is uh objective

[1:18:52] Voice 5: we're evaluating the infraction as per the bylaw, it's not a subjective opinion that they like so and so or that owner is not so bad, they don't they don't take the community's perspective, this is an objective analysis of the infraction.

[1:19:09] Voice 5: And so it avoids conflict of interest, avoids favouritism, avoids all the things that happen as human beings in making those types of decisions. And so it's meant to separate objectivity versus subjectivity.

[1:19:20] Voice 5: I'm sure it's more complex than that, but I think that's by and large the main answer.

[1:19:26] Voice 5: Just to

[1:19:26] Voice 5: avoid you liking one person down the street, because if you don't want anything a little fast,

[1:19:34] Voice 5: I used to have a joke in the office that says, I like tacos. And people always come to you saying they complain about your use,

[1:19:40] Voice 5: or they want to promote your use because they like the product, whereas we're talking about commercial use.

[1:19:44] Voice 5: and then people like the topics yeah it's a similar thing trying to be objective which is

[1:19:54] Voice 5: doesn't matter how big the comments is at least there and all the things that

[1:19:59] Voice 5: but

[1:20:00] Trustee Maude: sometimes where we get found up is the nations interpretation yeah like we recently

[1:20:06] as trustees um

[1:20:08] Trustee Maude: got involved with a lot of complaint because the it was a secondary suite

[1:20:13] And the resolution for bylaw enforcement was if you install a cistern,

[1:20:19] Trustee Maude: you don't have a problem.

[1:20:22] Trustee Maude: And it had nothing to do with bylaws. It had nothing to do with policies. It had nothing to do with anything.

[1:20:26] Trustee Maude: It's that we have a do not enforce policy on permitted dwellings. That should have been the end of the issue.

[1:20:34] Trustee Maude: But instead, it was threatened, well, we're going to write a ticket selection for the cistern.

[1:20:40] Trustee Maude: So we worked with the planner and communicated with my law enforcement staff and things got sort

[1:20:47] Trustee Maude: of back online but sometimes we would think that sort of interpretation issue is sometimes

[1:20:53] Trustee Maude: the words don't necessarily get properly translated or interpreted as to what the

[1:21:00] Trustee Maude: intent was of the local trust committee and we see it quite frequently where something comes

[1:21:05] to us and we're going okay

[1:21:07] Trustee Maude: and and and we kind of clarify what's going on and and most of the

[1:21:13] Trustee Maude: time things get totally resolved to everybody's satisfaction so it's it's not that we don't ever

[1:21:18] Trustee Maude: get involved we tend to actually quite frequently get involved and and i just when i read this it's

[1:21:25] Trustee Maude: like you know that kind of is something that makes me curious as to how we could make that work so i

[1:21:30] Trustee Maude: i thought it was worthwhile bringing it up for discussion so

[1:21:34] Voice 5: at what stage um would you be

[1:21:36] Voice 5: looking to give input sort of the after the issue it's no bylaw enforcement notice or

[1:21:42] Trustee Maude: the way the

[1:21:43] Trustee Maude: way that this this was suggested was would be prior to so basically as my understanding is

[1:21:49] Trustee Maude: i'm sure director cernak is sort of familiar the reason behind the wording was that if if they go

[1:21:54] Trustee Maude: into an investigation and they determine there's an infraction is that before they get to the point

[1:22:01] Trustee Maude: of doing a notice after they've done the consultation the educational lab before it

[1:22:07] Trustee Maude: gets to the point of issuing tickets that basically it gets run by us saying look this is what we're

[1:22:14] Trustee Maude: doing um does that seem to be appropriate but

[1:22:18] Voice 5: you only have one meeting a month so

[1:22:22] Trustee Maude: but i'm assuming that

[1:22:23] Voice 5: could be done by email

[1:22:24] Trustee Maude: it could be done through several administrative

[1:22:26] Trustee Maude: processes yeah

[1:22:27] Voice 5: like wouldn't you just to simplify it by this bylaw and i've got to a point where i've

[1:22:32] Voice 5: got this infraction i haven't voluntarily applied i'm now at the point that i'm actually going to

[1:22:37] Voice 5: issue a ticket could the trustees then not at least get a notification saying we're about to

[1:22:44] Voice 5: issue a ticket i mean it is it is tricky and that you've been in and then maybe that treatment would

[1:22:51] Voice 5: have to be held off for a month it's entirely possible i mean there are times but

[1:22:57] Trustee Maude: if if it

[1:22:58] Trustee Maude: was a consultation consultant process where it wasn't binding where basically this is like i

[1:23:04] Trustee Maude: said this month for email and then you know if the violent enforcement officer decides to go

[1:23:09] Trustee Maude: another direction well then it comes to an ltc meeting they go well we don't want to do this

[1:23:14] Trustee Maude: Actually,

[1:23:15] Voice 5: the counter to all of this is if we could only have been for short-term vacation tickets, because that's our priority.

[1:23:20] Voice 5: And when we got talked into, the APC talked us into having been, but certainly before Dave's done,

[1:23:26] Voice 5: if we actually went back and said we're only going to issue tickets for short-term vacation tickets,

[1:23:31] Voice 5: then if some other bylaw issues come up and bylaw feels that the only way to deal with it is by ticket,

[1:23:37] Voice 5: ticket then they could come to us for is that a possibility that we can make a decision in a trust

[1:23:45] Voice 5: meeting that yes this is an appropriate bylaw infraction that needs more action can we can

[1:23:51] Voice 5: we switch the band to be more specific rather than right now Ben is for everything all our bodies so

[1:23:58] Voice 5: instead of having it open to all bylaws can we not create a policy that says with itself enough

[1:24:05] Voice 5: concern to the local trust community the bylaw notification process bylaw enforcement notification

[1:24:12] Voice 5: poor man would kick in there has to be a way of making it work so so maybe not your bylaws would

[1:24:20] Voice 5: be enforceable except to get short-term vacation rentals

[1:24:23] Voice 1: i'm just playing

[1:24:23] Voice 5: devil's advocate yeah

[1:24:25] Voice 1: yeah so literally you'd be

[1:24:26] Voice 5: saying it doesn't matter what you do right

[1:24:28] Voice 5: right there'd be no

[1:24:29] Voice 5: tickets no tickets unless you're trying to run an stvr but

[1:24:33] Voice 1: in

[1:24:34] Voice 5: conjunction with that can you say

[1:24:37] Voice 5: but if at some point bylaw has a significant concern where there's a blatant disregard of

[1:24:43] Voice 5: a bylaw well that's subjective then can they come what's a player disregard versus just a casual

[1:24:49] Voice 5: disregard yeah yeah accidental

[1:24:51] Voice 1: disregard no it's

[1:24:54] Voice 5: a serious question but there has to be i mean there

[1:24:56] Voice 5: are there are bylaw infractions going on all over

[1:25:00] Voice 5: the place that at what point do you actually have

[1:25:03] Voice 5: to take it and at what what point does even even when people have gone to the um mediation process

[1:25:10] Voice 5: whatever it's called still lots of times that doesn't get resolved one way or the other

[1:25:15] Voice 5: serious problem here we don't have a serious problem then

[1:25:19] Voice 5: why are we talking about this

[1:25:24] Voice 5: good idea for denman maybe they have a serious issue but no i'm just asking is it an issue

[1:25:29] Voice 5: it

[1:25:30] Voice 7: is an issue because we deal with it on a monthly basis well

[1:25:33] Voice 5: that would be safe but we

[1:25:34] Voice 5: have had

[1:25:35] Voice 5: cases where we've

[1:25:36] Voice 5: seen bylaw go in and take actions well first it didn't make any sense

[1:25:41] Voice 5: which is the secondary suite example and then also bylaw go in and issue tickets in a case that

[1:25:49] Voice 5: that wasn't even the actual bylaw complaint right so so that people

[1:25:54] Voice 5: would complain to you and you

[1:25:55] Voice 5: would talk to the manager about it and then if he the manager is in response if you talk to director

[1:26:00] Voice 5: and you sort it out well and we also have actually have done uh do not enforce against

[1:26:06] Voice 5: yeah so and so the articles do not enforce against it so we've actually specifically

[1:26:11] Voice 5: gone into the cases that were probably yeah and said don't enforce against that sounds like you

[1:26:17] Voice 5: sort of

[1:26:17] Voice 2: like you've got

[1:26:18] Voice 5: your own schedule of what you don't want to enforce again i don't know but

[1:26:24] Voice 7: but it is it it is an issue because we it does keep coming so

[1:26:29] Voice 5: so what exactly keeps coming up

[1:26:32] Voice 5: that that is an issue sisters

[1:26:33] Trustee Maude: um this is multiple um issuing of tickets for non-complaints all right

[1:26:40] Voice 5: but these are things in your lub amendment projects so ideally just eliminate the bylaws

[1:26:49] Voice 5: and this

[1:26:54] Trustee Maude: is a report that came back saying we don't think we're comfortable like brenda

[1:27:03] Trustee Maude: zermatt is the person that kicked it back to them is is it so like that would be our

[1:27:07] Trustee Maude: for for her path is just stripped down to the stvr itself because like what happened on denman

[1:27:14] Trustee Maude: it was a pushback because the pilot there was a recommendation for and some of the things were

[1:27:20] Trustee Maude: like improperly surfaced um a home that doesn't look like a home like some of some of the stuff

[1:27:28] Trustee Maude: that were being added into bed and there was such a pushback from the community that the trustees

[1:27:32] Trustee Maude: is stripped it right down to STDs but we we don't

[1:27:37] Voice 5: get a lot of pushback but we also don't get a lot

[1:27:39] Voice 5: of bylaw complaints so we can go back to the

[1:27:42] Voice 5: stripping bin the bylaw enforcement I would

[1:27:45] Voice 5: caution against copying another LTC's approach when they are trying to deal with community issues

[1:27:52] Voice 5: in their community if you

[1:27:53] Voice 5: don't have a trend of of issues and director please correct me but if

[1:28:00] Voice 5: there's a trend let's address it but if there isn't a problem i don't know if asking staff

[1:28:05] Voice 5: to come back with another report that wouldn't be identical this but

[1:28:09] Trustee Maude: but this is staff recommendations

[1:28:13] Trustee Maude: this is this is the uh this isn't a different now you've seen requests the

[1:28:16] Voice 5: director with us

[1:28:17] Voice 5: well

[1:28:18] Voice 4: i

[1:28:20] Voice 5: may be candid i'm hearing a solution for a non-profit so i'm not sure how much you want to

[1:28:27] Voice 5: go down. It sounds like you're managing your bylaw portion well, but I'm also hearing that you have

[1:28:32] Voice 5: some outstanding issues which you haven't fleshed out. And if you have issues, I would encourage you

[1:28:38] to find a way to document them for the beauty of minutes or some other way. Make

[1:28:41] Voice 5: a shopping list,

[1:28:42] Voice 5: put them into your long-term project list, find a place to partner with them so that we can

[1:28:46] Voice 5: summarize them, and then we can present you with solutions to some of these issues. And as I spoke

[1:28:50] Voice 5: to denman ltc and the individual trustees the bench bylaw is just an administrative bylaw

[1:28:57] Voice 5: with fines associated to a regulation whether you use it or not you can direct by policy right now

[1:29:02] Voice 5: that's resolution so changing the bend bylaw as i said before it's like my ratchet set at home i

[1:29:10] Voice 5: have a 200 piece ratchet set and square to god i'm going to use 8 10 12 and 17 for my ratchet with

[1:29:15] few extensions so that's like 10 tools but then i don't throw out the other 180 pieces because

[1:29:21] i'll never use them so i don't encourage throwing open bylaws because

[1:29:25] Voice 5: i don't know i don't even know

[1:29:27] Voice 5: why you would do that so so my recommendation to you is if you want a direct file portion

[1:29:32] Voice 5: you need to be a policy which you're already doing

[1:29:35] Voice 1: if

[1:29:36] Voice 5: you have other issues

[1:29:37] Voice 3: crystallize what those issues are and then we can present you with options to solve

[1:29:48] Voice 5: yeah yeah okay think about what to do

[1:29:53] Voice 5: i mean

[1:29:55] Voice 4: i'm just i'm

[1:30:04] Voice 4: So

[1:30:04] Trustee Maude: basically, from my perspective, I was looking at a staff report that I agreed with and thought,

[1:30:10] Trustee Maude: you know, why not bring it to us? Because it's

[1:30:18] Voice 1: basically this way we're being more proactive

[1:30:22] Voice 1: than reactive. Yes, I mean, but

[1:30:34] Voice 5: to quantify this option, so what he's suggesting, the

[1:30:41] Voice 5: LTC could consider adopting an enforcement policy that would seek approval of all legal action

[1:30:46] Voice 5: including the use of the bylaw notices this will mean an increase in staff resources so

[1:30:52] Voice 5: tabulating that has implications for much you know it's a it's a much broader question than this LTC

[1:31:02] Voice 5: it's like can the trust can the island's trust as a whole contemplate because because I don't

[1:31:09] Voice 5: I don't think BiLoc could do something different for this LTC than it does for every other LTC.

[1:31:14] Trustee Maude: But that's exactly what they suggested. This is a report from the BiLoc enforcement manager saying this is an option that we can work with.

[1:31:23] Voice 5: Is

[1:31:23] Trustee Maude: this a suggestion from anybody other than...

[1:31:26] Voice 5: The simplest is for us to eliminate BIN, period, except for short-term insurance.

[1:31:33] Voice 5: and then if bylaw has a persistent problem where because they don't have the tool then they can

[1:31:40] Voice 5: come to us and say look this is a problem or the community will tell us but we actually don't the

[1:31:45] Voice 5: kind of bylaw issues we have other than short-term engagement we probably do not need the heavy

[1:31:51] Voice 5: handedness of the bailiff so

[1:31:53] Trustee Maude: should the motion just be the staff provide options to the bylaw

[1:32:00] Trustee Maude: enforcement

[1:32:00] Voice 1: notice process from a process that we can consider yes i don't think we should have

[1:32:10] Voice 1: adopted

[1:32:10] Voice 5: in the first place well that's what i mean yeah yeah history i

[1:32:15] Voice 3: don't know when you see that

[1:32:16] Voice 5: because you know we've had a few but more so lately um is becoming a bigger issue for it

[1:32:23] Voice 5: where people are where we've actually had to make a decision in a meeting to say in camera

[1:32:29] Voice 5: So you do not enforce states. A lot of it's around because our housing standing resolution

[1:32:36] Voice 5: says septic. And

[1:32:38] Voice 5: so you've got the guy with the outhouse and outhouses are not considered

[1:32:41] Voice 5: a sewer system. And you've got the guy on acreage with a trailer without a septic system

[1:32:48] Voice 5: that are a huge piece of land. So in bylaws, I was like, okay, no problem. So instead of

[1:32:55] Voice 5: us having to do that maybe we just should not have all this all our bylaws looked under the

[1:33:01] Voice 5: name but one that matters to us and always has a church that's really our only benefit

[1:33:08] Voice 5: a political direction that would speak to a trend that you're seeing as say impairing you know the

[1:33:17] Voice 5: fabric or health of your community without saying i'm weighing in on this personal right do you see

[1:33:23] Voice 5: what i mean it's like

[1:33:24] Voice 5: if you're separating the issues and saying these issues are important

[1:33:27] Voice 5: that these bylaws be upheld that's a political decision and gives direction to your bylaw

[1:33:33] Voice 5: enforcement but if you're asked if he's giving you a report saying do i enforce against this

[1:33:39] Voice 5: person this person this person this person you could then open yourself up to being accused of

[1:33:45] Voice 5: conflict of interest because now you know if we don't we're not doing those right yeah so

[1:33:50] Voice 5: So bylaws still going in saying, we've had a complaint.

[1:33:53] Voice 4: We'd

[1:33:53] Voice 5: like you to comply.

[1:33:56] Voice 5: But they don't have then the authority

[1:33:58] Voice 5: to go to the ticketing system.

[1:34:03] Voice 4: I mean, I don't know how much of an issue

[1:34:05] Voice 4: it is

[1:34:06] Voice 5: on made ticketing.

[1:34:07] Voice 5: You've had some recent or something.

[1:34:10] Voice 5: Recently, we've had just in the last year, we've had three.

[1:34:14] Voice 5: Whereas over my previous years, there just was virtually none.

[1:34:23] Voice 5: It's just, the populations have changed, people don't know the rules, they start building

[1:34:30] Voice 5: houses and then all of a sudden they don't like their neighbors.

[1:34:37] Voice 5: I understand when you see those person, the weight of that is greater than what I'm hearing

[1:34:42] Voice 5: and then agree. So I won't have a judgment on that. But my recommendation to Denman, since we're talking about that, was staff to provide an analysis to the LTC about the impact just with the Trust Council policy.

[1:34:55] Voice 5: So Trust Council policy, Derek quoted 551, talks about options. And I know that Denman and the trustees themselves read the policy and they disagreed with my assessment.

[1:35:05] Voice 5: But my assessment was really, policy number one is to have as many enforcement options

[1:35:11] Voice 5: and tools as possible, and that is, and that is, adjudication of the process.

[1:35:17] Voice 5: That being said, it's a policy, as long as you turn your mind to attention to the policy,

[1:35:21] Voice 5: and if you still believe that that's what you want to do, so be it.

[1:35:24] Voice 5: And that was the hiccup that I ran into then, that I didn't believe that they had considered

[1:35:29] Voice 5: that in my opinion, possibly.

[1:35:31] Voice 5: So that's what I would recommend.

[1:35:32] Voice 5: If you want to file a report back about amendments to then file out to make sure that they do so that this table does so, considering the impact on the trust policy and what it says, just so when you get it, if you want to know that it goes to the executive committee, I don't want to

[1:35:47] Trustee Maude: say something contrary to what you're interested in.

[1:35:50] Trustee Maude: yeah because because i will say because because i i was there um when ben was brought in and i

[1:35:57] Trustee Maude: believe it's miles through brought it to the local trust committee and and there was concern and

[1:36:02] Trustee Maude: pushback and and what he said at the time he said well if you adopt it you can work with it for a

[1:36:08] Trustee Maude: year and if you don't like it we send it he says it's only a tool so

[1:36:12] Voice 3: so so it's recorded in the

[1:36:14] minutes where he said rescinding it's not really an issue

[1:36:16] Trustee Maude: um so you know that sort of causes me

[1:36:21] Trustee Maude: sort of pause when when one local trust committee decided to sort of rescind portions of it and it

[1:36:27] Trustee Maude: didn't go down very well um it is i certainly agree with trustee dodge that you know if it was

[1:36:33] Trustee Maude: there is an administrative tool where then the infraction came and and

[1:36:40] And we

[1:36:41] Trustee Maude: were provided with the options.

[1:36:44] Trustee Maude: Okay, do you want to take this to court

[1:36:45] Trustee Maude: or do you want to do a bent by law?

[1:36:46] Trustee Maude: What do you want to do on this fraction?

[1:36:50] Trustee Maude: It's a tool that could be used,

[1:36:53] Trustee Maude: but it just seems that the way it's being applied right now

[1:36:57] Trustee Maude: is a little bit too broad.

[1:37:00] Trustee Maude: And honestly, I disagree with Dressy Dodd's number three

[1:37:04] Trustee Maude: because I deal with these things pretty frequently.

[1:37:07] Trustee Maude: And I don't deal, I try to have that degree of separation.

[1:37:11] Trustee Maude: I don't deal with the enforcement officer.

[1:37:14] Trustee Maude: I deal with kind of Chadwick who then does see the interface

[1:37:19] Trustee Maude: and it's all sorts of things.

[1:37:21] Trustee Maude: We just recently had the thing

[1:37:23] Trustee Maude: where there was a smoke complaint

[1:37:25] Trustee Maude: and the enforcement went to investigate the smoke complaint

[1:37:30] Trustee Maude: and then rolled a whole bunch of tickets

[1:37:32] Trustee Maude: for other infections that they saw.

[1:37:33] Trustee Maude: And it's just, it becomes difficult often because you're trying to understand the logic.

[1:37:42] Trustee Maude: And I don't like the sister, couldn't see the logic.

[1:37:47] Voice 3: So maybe if I can't do the chair.

[1:37:50] Voice 5: Hearing issues that aren't really then for data.

[1:37:55] Voice 5: And so it sounds to me you want more work done on the file enforcement methodology and how they work.

[1:38:01] Voice 5: work. Certainly, I think listing the issues you have and helping us come up with good solutions

[1:38:07] Voice 5: is a better way than just jumping to amend the bandwagon, but that

[1:38:12] Voice 5: is of course just going to

[1:38:13] Voice 5: continue to

[1:38:14] Trustee Maude: go. But again, like this was the recognition that was kind of that was the

[1:38:20] Trustee Maude: the middle ground that I saw is that okay, Ben's there, but we have the ability kind of to guide

[1:38:30] Trustee Maude: what is the appropriate enforcement tool before before it actually gets active and

[1:38:36] Voice 5: speaking of

[1:38:37] Voice 5: that i mean if that if that was in there so if a bylaw enforcement file comes to the point where

[1:38:44] Voice 5: bylaw needs to then do the ticketing process the fact that they have to wait three weeks or four

[1:38:50] Voice 5: weeks the fact that they have to come back to in terms of staff time come back to the trust

[1:38:55] Voice 5: trust committee permission to continue on with that while thinking about the few three cases

[1:39:00] Voice 5: that we've had um in terms of the number of cases we have i don't see that being a lot of time

[1:39:07] Voice 5: what we did see certainly in the cistern incident with this string of emails was a huge amount of

[1:39:14] Voice 5: staff time that was going nowhere being wasted so we may be actually able to target and move

[1:39:20] Voice 5: things forward faster if they were to come back to the trust committee so that was the outhouse issue

[1:39:26] Voice 5: and the trailer on the acreage issue so that's but i would almost say it sounds like you're resolving

[1:39:35] Voice 5: those as they come to you because you hear from your community and then you according to the policy

[1:39:41] Voice 5: one direction of the local trust committee can get those in investigation but it's

[1:39:44] Trustee Maude: just so i said yes

[1:39:45] Trustee Maude: and no it's like like for me like where i basically got really annoyed on the outhouse issue

[1:39:53] Trustee Maude: was we didn't do that

[1:39:54] Voice 5: so we

[1:39:57] Trustee Maude: did it do not enforce on the house

[1:39:58] Trustee Maude: and a week later the

[1:40:01] Trustee Maude: violent enforcement officer put a health officer in his vehicle drove him to the site went into

[1:40:06] Trustee Maude: the outhouse and said what are you going to do about that when we hit it and so you know even

[1:40:11] Trustee Maude: though we do sort of like do it do not enforce and say look we don't have an issue with this

[1:40:17] Trustee Maude: then we still continue to make an issue so

[1:40:22] Voice 5: and outhouses are being addressed in your list of

[1:40:24] Voice 5: luv yeah so but that's what i'm asking is like where you're where you're seeing a problem you're

[1:40:32] Voice 5: instituting a remedy also so why are we talking about a wholesale remedy for a problem that we're

[1:40:37] Voice 5: already addressing because

[1:40:39] Trustee Maude: that's what the vital enforcement officers just that

[1:40:41] Voice 5: is for denman

[1:40:42] Voice 5: yeah

[1:40:42] Trustee Maude: but this is why i'm asking for a report to main island saying okay what

[1:40:48] Trustee Maude: so i would like to

[1:40:52] Voice 4: move all right so you can get a report yeah that

[1:40:55] Trustee Maude: staff um provide a report

[1:40:58] Trustee Maude: um in regards to consider adopting an enforcement policy that requires bylaw

[1:41:04] Trustee Maude: staff to seek approval of all legal action including the use of bylaw notices i'll give

[1:41:09] Trustee Maude: give that to you. And other options related to the bylaw enforcement notice bylaw.

[1:41:25] Trustee Maude: So,

[1:41:26] Voice 5: so that basically

[1:41:27] Trustee Maude: is all I'm

[1:41:28] Voice 5: trying to put out there.

[1:41:29] Trustee Maude: I'm not trying to solution.

[1:41:30] Voice 5: Yeah. Yeah.

[1:41:31] Trustee Maude: It's, it's, but it's because part of that

[1:41:36] Trustee Maude: discussion to me will be how we would work with

[1:41:38] Trustee Maude: other agencies okay

[1:41:40] Voice 5: okay well i will i

[1:41:41] Voice 5: will second that because i think really we're just asking

[1:41:45] Voice 5: basically for options because i think that sometimes in certain cases let's provide the

[1:41:52] Voice 5: wording to um yeah i

[1:41:55] Voice 3: just i don't know it's complicated i'm pretty sure i

[1:42:02] Voice 5: will just register

[1:42:04] Voice 5: my hesitancy of directly staff to produce more reports that are not necessarily relevant

[1:42:10] Voice 5: it to an ltc if it is a problem here yes let's address it well i do sense that you have been

[1:42:18] Voice 5: addressing it through your own amendments because we've had no choice and this is quite recent but

[1:42:24] Voice 5: in anticipation as things are as we anticipate i would anticipate we will see more of this kind

[1:42:31] Voice 5: of problem because our population has increased we're we're you know we're at the point where

[1:42:38] Voice 5: where we're more you know we're a

[1:42:40] Voice 5: level down so that we're going to see a lot more urban-based

[1:42:43] Voice 5: reactions to people moving into like the issue with the smoke which i know is objectionable

[1:42:50] Voice 5: but some people do use wood stoves with you know so those and those are rural rural situations

[1:42:56] Voice 5: where traditionally people did do that new people moved in discovered that the lots are actually

[1:43:01] Voice 5: this big um so i anticipate we have more problems in the future yeah so

[1:43:07] Voice 4: as long as the

[1:43:07] Voice 5: cell cc is

[1:43:08] Voice 5: it's comfortable knowing that it might be wading into potential areas of conflict of interest that

[1:43:16] Voice 5: you need to arm yourself with what is our responsibility and in separating community

[1:43:23] Voice 5: broad issues with what i know of the anyway i don't want

[1:43:29] Voice 5: you to get in trouble

[1:43:31] Voice 5: we've actually almost done that by saying do not enforce against the specific ones that we've said

[1:43:37] Voice 5: yeah that's almost conflict of interest because we've signaled out the person with the outhouse

[1:43:42] Voice 5: knowing that there's dozens more out there but we've said don't enforce against joe who had this

[1:43:47] Voice 5: outhouse because he got caught when we know there's all kinds of them out there if you went

[1:43:52] Voice 5: looking that that's all they have for sewer systems um so

[1:43:56] Voice 5: we've actually already done that

[1:43:59] Voice 5: Okay.

[1:44:00] Voice 5: In the future, those, as are very small lots,

[1:44:03] Voice 4: is

[1:44:04] Voice 5: going to be a beautician.

[1:44:05] Voice 5: So yeah, it's going to be a beautiful future.

[1:44:09] Voice 5: So look, can we have the motion read back, because we'll wait a minute.

[1:44:15] Voice 5: So as I said, it's to direct staff, provide a report in regards to an enforcement policy

[1:44:21] Voice 5: that requires bylaw staff to seek approval of all legal action, including the use of

[1:44:27] Voice 5: bylaw notices seconded by trustee wallace okay any more discussion no all those in favor

[1:44:35] Voice 5: i will thank

[1:44:38] Voice 1: you see that

[1:44:38] Voice 5: pass excellent okay good work good discussion i think we all learned

[1:44:43] Voice 5: something i didn't even want to get to the point that didn't so no no exactly um thank you for

[1:44:52] Voice 5: bring it up okay so the item of new business 13.3 was the crd uh invitation to crd parks platter

[1:45:04] Voice 5: shauna let's all look i would like to move that the local trust committee invite shauna

[1:45:14] Voice 5: to do a

[1:45:16] Voice 5: zoom presentation to the local trust committee on the crd's archaeological policy

[1:45:22] Voice 5: and practices via zoom at her convenience you certainly know wonderful if she happens to be

[1:45:29] Voice 5: here in person no zoom

[1:45:30] Voice 5: or in person or in

[1:45:31] Voice 5: person zoom or in person rather than

[1:45:34] Voice 4: or

[1:45:34] Voice 5: obedience yeah okay um yeah i think that's excellent and seconder uh excited by trustee

[1:45:42] Voice 5: mullin i think the yeah so this is a response to a letter of concern about first nations

[1:45:50] Voice 5: consideration part planning management to the crd and the response came back um

[1:45:57] Voice 5: is that correspondence it's not we will attach it it's july 11th maybe i'll forward it to you

[1:46:07] Voice 5: shauna is able to give the ltca presentation about the crd's archaeology policy practices

[1:46:13] Voice 5: this was a follow-up to actually i forgot to report but i did have a invitation to visit

[1:46:19] Voice 5: cotton park um which we had some concerns about the tree cutting process on cotton park

[1:46:25] Voice 5: So I attended Cotton Park with Justine Stark and Shawna and Deborah Bell.

[1:46:32] Voice 5: We had a fairly interesting conversation about how trees should be left in the parks and how they should be fallen.

[1:46:43] Voice 5: Justine was very good at understanding that maybe we need to take a diplomacy about how they get chopped up.

[1:46:49] Voice 5: I mean there was some recognition that community members would view it differently perhaps than the tree fall or arborist might view it.

[1:46:59] Voice 5: And I haven't yet sent them the one about the cedar elder.

[1:47:03] Voice 5: I didn't mention that the tree trimming that happened at the cedar elder park.

[1:47:09] Voice 6: So,

[1:47:10] Voice 5: you know, while this looked like a minor issue for some members of the community, they felt it was a bit harsh how it was done.

[1:47:18] Voice 5: yeah so so but the archaeological issues around cotton park and how they're dealt with what they

[1:47:25] Voice 5: should be and what park should look like was a real eye-opener i had no idea it's an education

[1:47:30] Voice 5: but we also talked about a bit of a balance to in terms of how parks countries be true

[1:47:37] Voice 5: and the fact that cotton park is a little bit unique okay in some people's minds maybe not

[1:47:43] Voice 5: not archaeologically in the CRP's mind.

[1:47:46] Trustee Maude: But certainly, and it's not isolated to the park,

[1:47:50] Trustee Maude: because certainly St. John Point will

[1:47:52] Trustee Maude: be the next one strongly on our radar for archaeological.

[1:47:56] Voice 5: I don't think so, actually.

[1:47:58] Voice 5: Shawna, and we'll ask her that in the meeting,

[1:48:00] Voice 5: implied that I was interested in the dinner bay park, miners bay

[1:48:06] Voice 5: park, in terms of archaeological significance.

[1:48:09] Voice 5: And I didn't get the impression that even St. John

[1:48:17] Voice 4: Yeah,

[1:48:17] Voice 5: she has a lot of knowledge, very interesting, and the important thing is it's really only

[1:48:27] Voice 5: what's buried under the ground that's looked after or culturally altered.

[1:48:33] Voice 5: The huckleberry tree garden doesn't care.

[1:48:37] Trustee Maude: but i know that a chapter had indicated that yeah

[1:48:39] Voice 5: i know

[1:48:40] Trustee Maude: i

[1:48:41] Voice 5: mentioned it so i thought that was interesting

[1:48:47] Voice 1: okay

[1:48:47] Voice 5: so um can they ask about scheduling options is it maybe maybe open

[1:48:53] Voice 5: to us a regular trust a

[1:48:54] Voice 5: regular trust meeting okay so oh september october november email for dustin and everybody and ccu

[1:49:00] Voice 5: you all okay great so that is

[1:49:02] Voice 5: seconded we carry all those in favor let's carry i think um fantastic

[1:49:08] Voice 5: that's their 2.2 and we have our upcoming meeting is scheduled for september 25th and i'm going to

[1:49:17] Voice 5: miss your fall fair isn't

[1:49:20] Voice 5: it is it on the 15th or not no no no

[1:49:27] Voice 5: September 25th at this venue um now we have a town hall again anybody

[1:49:33] Voice 4: anything

[1:49:34] Voice 5: that you've heard today you want to say it was all very educational

[1:49:39] Voice 5: terrible I learned so much you've

[1:49:41] Voice 3: learned so much no

[1:49:42] Voice 5: one else is here to work

[1:49:55] Voice 5: It was nice to hear what's happening and what you're all doing to learn more about the process.

[1:50:05] Voice 5: That's great.

[1:50:06] Voice 5: it looks like so did you learn

[1:50:09] Voice 5: anything sir i think this uh young person should get some sort

[1:50:14] Voice 5: of a pedal

[1:50:21] Voice 5: i have two small children this is luxury

[1:50:38] Voice 5: we are going to close this meeting uh so i do need a motion and we'll probably rise

[1:50:47] Voice 5: going to the court or am i just going to be going in here

[1:50:56] Voice 5: everyone take your cookies leave a bow say thank you thank you

[1:51:02] Trustee Maude: thank you you're going to be closed

[1:51:03] Trustee Maude: yeah so

[1:51:04] Trustee Maude: i will move the meeting be close to the public according to the community charter part

[1:51:09] Trustee Maude: part four December 6th revision screen S91DF for the purpose of considering adoption in-camera

[1:51:17] meeting that was stated March 27th, May 23rd, May

[1:51:21] Trustee Maude: 29th, May 23rd, by law enforcement and the

[1:51:23] Trustee Maude: the boardroom staff at the meeting.

[1:51:25] Voice 4: Thank you for attending.

[1:51:28] Voice 5: Take the ground.

[1:51:30] Voice 5: Thank you.

[1:51:31] Voice 4: Thank you.

[1:51:33] Voice 5: So

[1:51:35] Voice 5: we finished our in-camera meeting

[1:51:37] Voice 5: discussion, and the RISE

[1:51:39] Voice 5: report is just that the minutes

[1:51:41] Voice 5: of March 27th and

[1:51:43] Voice 5: May 29th, 2023 have been

[1:51:45] Voice 5: adopted, and with

[1:51:47] Voice 5: no further business to get done,

[1:51:49] Voice 5: I will suggest that we are adjourned

[1:51:51] Voice 5: for the day.

[1:51:54] Voice 5: Bye, everybody.

[1:51:55] Voice 5: Thank you, Emily.

[1:51:56] Voice 5: Thank you, Emily.

[1:51:58] Voice 5: Thank you.

[1:51:59] Voice 5: Thank you, Emily.

[1:52:00] Voice 5: Ciao.

Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 1 of 8 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 31, 2023 
Mayne Island Agricultural Hall 
430 Fernhill Road, Mayne Island, BC 
 
Members Present: Tobi Elliott, Chair 
 David Maude, Local Trustee 
 Jeanine Dodds, Local Trustee 
  
Staff Present: Stefan Cermak, Director of Planning Services 
 Charly Caproff, Planner 1 
 Pat Todd, Recorder 
  
Others Present: Paul Brent, Capital Regional District (CRD) Electoral Area Director for the 
Southern Gulf Islands 
 There were four (4) members of the public present. 
1. CALL TO ORDER 
Chair Elliot called the meeting to order at 1:30 p.m. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. Introduced Capital Regional District 
Director (CRD) Paul Brent. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 13.3 New Business:  CRD Archeologist - correspondence 
 
By general consent, the agenda was adopted as amended. 
3. TOWN HALL AND QUESTIONS 
Pat Todd noted the recent passing of Rich Tamboline who had been an islander for 39 years, 
CRD Director for 1 term, LTC Trustee for 2 terms, and long time Chair of the Advisory Planning 
Commission (APC). 
4. COMMUNITY INFORMATION MEETING - None 
5. PUBLIC HEARING - None 
6. MINUTES 
6.1 Local Trust Committee Minutes Dated June 26, 2023  
The following amendments to the minutes were presented for consideration: 
A D O P T E D 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 2 of 8 
 Change the last sentence: to add Addie Elliott as one of three carvers on Page 5 of 
minutes, 13.7 in Trustee Maude’s report. 
By general consent the minutes were adopted as amended. 
6.2 Section 26 Resolutions-without-meeting Report - None 
6.3 Advisory Planning Commission Minutes - None 
7. BUSINESS ARISING FROM THE MINUTES 
7.1 Follow-up Action List Dated July 2023 
 Discussion regarding Bylaws 181 and 183 status 
 Wood Dale Drive – seeking legal opinion on red zone 
8. DELEGATIONS - none 
9. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
10. APPLICATIONS AND REFERRALS 
10.1 Saturna Island Local Trust Committee SA-ALR-2023.1 Application Referral  
MA-2023-040 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee interests are unaffected by 
Saturna Island Local Trust Committee SA-ALR-2023.1 application. 
CARRIED 
 
Discussion regarding inter-island referrals and Policy of Trust Council: 
 Planner could assess if there might be an impact 
 Director Cermak added Trust Policy is specific for zoning changes and LTC 
notification 
10.2 MA-DVP-2023.6 (Lafond)  
Planner Caproff reviewed the application for a variance regarding maximum square 
footage of a cottage. Proposed building has a small footprint (relative to the size of the 
lot), is adequately screened, not visually intrusive and meets all other zoning 
regulations. One neighbour is opposed. 
Discussion: 
 No increase in density 
 Not against Official Community Plan (OCP) 
 Parcel is over 22 acres 
 Well removed from neighbours 
 Well thought out plan 
 Allows for intergenerational living situation 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 3 of 8 
 
MA-2023-041 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve issuance of MA-DVP-
2023.6 (LaFond). 
CARRIED 
 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 OCP/LUB Minor Amendments  
Reviewed the approval process: if adopted, the changes will be sent to the Executive 
Committee (EC), if approved by the EC they will be referred to the Ministry of Municipal 
Affairs. 
  Discussion: 
 The LTC intends to evaluate the height of accessory buildings not the size 
 Trustee Maude asked if the zoning of the Wood Dale Drive red zone could be 
changed to restrict people from living in the rock fall area 
o Legal opinion forthcoming 
o Requested a meeting with CRD water district and bylaw enforcement 
o Staff recommended that issues related to the red zone should not be 
added to the work program for OCP/LUB review. The LTC could revisit 
this issue as a separate matter 
 Trustee Maude proposed a change to allow wood sheds within set backs 
o Discussed definition of accessory buildings  
o Water tanks and storage allowed 
o Define which structures should be permitted within setbacks 
 Personal water craft are defined within the Land Use Bylaw (LUB), but is this 
necessary? Trustee Maude proposed that the LTC consider deregulating 
 Hornby OCP bylaw notes that if someone is planning a major rezoning, they are to 
speak with their neighbours first. Trustee Dodds would like to include something like 
this in the Mayne Island bylaw 
 First nations acknowledgement 
 BC Ferries property is currently under a temporary use permit, as the property is 
currently zoned residential  
o No application to date regarding rezoning to Commercial or split zone 
o Correct zoning for B.C. ferries commercial use, and for “potential 
community use” 
 
MA-2023-042 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve the Project Charter, as 
amended for the 2023 Mayne Island Official Community Plan and Land Use 
Bylaws Minor Amendments Project. 
CARRIED 
 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 4 of 8 
11.2 Housing Options Project  
  Discussion 
 Moving into phase 2 
 Application for Housing Acceleration Fund is in progress 
 Should LTC approve the business case, it will be forwarded to EC for approval to 
finalize 
 Budget is sufficient 
 A lot of work already completed 
 
MA-2023-043 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee endorse the attached business 
case for the Mayne Island Housing Options |Phase 2) and that staff forward 
the business case to the relevant committees and to Trust Council. 
CARRIED 
 
12. REPORTS 
12.1 Work Program Reports  
12.1.1 Active Projects Report Dated July 2023 – to be updated 
12.1.2 Future Project List Report Dated July 2023  
   Discussion: 
 Question of including Wood Dale Drive 
 Foreshore education communications package 
o Lot of interest in clarifying authority and uses with regards to 
shoreline protection 
o Existing literature from executive committee package can be used 
o Interest in doing a mail out 
o 400 lots on waterfront 
o Information package should cover what you can and cannot do and 
help property owners understand their impact on the ocean 
o Major and Minor Projects have already been identified 
o Can be taken on by regional planning committee instead 
o Trust wide issue 
o Work with Mayne Island Conservancy – would they do brochure? 
12.2 Applications Report Dated July 2023 – received for information 
12.3 Trustee and Local Expense Report Dated May 2023 – received for information 
12.4 Adopted Policies and Standing Resolutions – received for information 
12.5 Local Trust Committee Webpage – will be updated upon conclusion of meeting 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 5 of 8 
12.6 Chair's Report 
Chair Elliott reported on: 
 Attended a meeting with Conservancy and EC. There will be a second meeting 
to discuss First Nations Liaison and Bylaw referrals process. Spoke of adding an 
ecologist or biologist to staff to help with land use planning 
 Active with Culturally Committed, an organization with a focus on providing 
culturally safe health care to indigenous peoples 
 Lasqueti OCP review undertaken by community. Interesting process 
 The Housing Tool is a valuable resource and on line now.  
o There was some discussion about the need to look at rural vs. urban 
solutions and funding needed from the provincial government 
 Letters have been drafted for First Nations leaders and governments. Need to 
set up meetings and build face to face interaction. 
12.7 Trustee Report 
Trustee Maude spoke to the recent passing of a number of individuals: 
 Rich Tamboline 
 Pat Carney (resident of Saturna Island, Past Senator) who was instrumental in 
the island obtaining heritage preservation status for the lighthouse 
 Pat Gasston, active in the Church and many community organizations 
 Glen McLeod, island Realtor and very active in community 
 John Bianchin, another well known figure on Mayne Island 
Trustee Dodds met recently with Sargeant Lee, RCMP Detachment, and they discussed: 
 The mandates of LTC and CRD 
 Discussed problem areas and issues such as speeding and drinking and driving 
 Sargent Lee is encouraging officers to spend time on the detachment islands to 
increase visibility. 
Trustee Dodds also reported on the Fallow Deer management plan: 
  A comprehensive Management Plan has been developed and will be going to 
CRD soon and possibly Provincial Agencies 
 Looking for funding from Ministry of Wildlife. Important to work with First 
Nations as partners 
 Encouraged by Chair Elliott to forward document to IT Conservancy 
12.8 Electoral Area Director's Report 
Director Brent spoke of the focus on housing: 
 Difficult for rural areas to qualify for existent programs 
 Looking at legislation to permit trailers and RVs for housing, which is happening 
anyway.  
 Interested in building on a smaller scale  
 Galiano had a number of cabins donated which are being moved to the island 
for housing 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 6 of 8 
 CRD Building Inspection creating higher costs, need to work with the province 
on this 
 Current message to Province is to be more flexible 
Chair Elliot spoke to a pending letter to CRD Director Brent which would address the siting and 
use permitting process used on Denman and Hornby Islands. So far, the LTC has received a lot of 
support from the other southern gulf islands to explore these building alternatives. 
 CRD Director Brent acknowledged the request 
o Mayne Island could be a pilot project 
o All islands supportive except Galiano at this time 
o Item will go before Executive Secretary tomorrow 
 
12.9 Islands Trust Conservancy Report  
Chair Elliott reported that Risa Smith is the new Chairperson for the Board of IT 
Conservancy, Lisa Gauvreau (Trustee Galiano) was elected as the 2nd. Trustee to the 
Board and Charles Kahn is the new ministerial appointee. Linda Adams is no longer on 
the Board. 
13. NEW BUSINESS 
13.1 Mayne Island LTC Freedom of Information and Protection of Privacy Bylaw No. 192  
MA-2023-044 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee Bylaw No. 192, cited as “Mayne 
Island Local Trust Committee Freedom of Information and Protection of Privacy 
Bylaw No. 192, 2023”, be adopted. 
CARRIED 
 
13.2 Bylaw Enforcement  
Trustee Maude summarized a point raised by Bylaw Enforcement during a Denman 
Island LTC Meeting. The LTC could adopt an enforcement policy that requires Bylaw 
Officers to seek approval from the LTC before pursuing legal action, including the use of 
bylaw notices. 
Director Cermak reviewed the current process: 
 Noted majority comply 
 With the current policy, If the property owner disputes a fine during the 
adjudication process, the LTC would be approached by Bylaw officers to ask 
whether they want to continue to pursue the matter 
 Could amend Schedule A to change the point at which the LTC is brought into 
the bylaw enforcement notification process 
 Staff could report back to the LTC as to options 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 7 of 8 
Discussion: 
 Greater Involvement in Bylaw enforcement could complicate interpretations of 
infractions objectively vs. subjectively. The current process avoids conflict of 
interest 
 Trustee Maude proposed that bylaw officers could approach the LTC before 
issuing a ticket 
 Email notification would be easiest 
 Review options to modify the Bylaw Enforcement Notification (BEN) Bylaw  
o Case by case resolution 
o Summarize issues and submit options for solutions 
o Simplest option is to eliminate BEN except for Short Term Vacation Rentals 
 Director Cermak recommended retaining as many bylaw enforcement options 
as possible 
 
MA-2023-045 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request staff to provide a report in 
regards to consider adopting an enforcement policy that requires Bylaw staff to 
seek approval of all legal action, including the use of Bylaw notices. 
CARRIED 
 
Chair Elliott added that a number of issues may be addressed through the LUB 
amendments. Chair Elliot was hesitant to ask staff to prepare further reports. 
 13.3 CRD Archaeologist - Correspondence 
MA-2023-046 
It was Moved ad Seconded, 
that the Mayne Island Local Trust Committee invite Shauna Huculak to 
participate in person, or by zoom, in a regular Local Trust Committee meeting to 
present information regarding the Capital Regional District archaeological policy 
and practices 
CARRIED 
 
Trustee Dodds met with the CRD regarding Cotton Park and had a discussion regarding 
trees. The archaeological review was very informative. They felt it was important to 
balance efforts. There are other parks with archaeological significance. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for September 25 at the Agricultural Hall, Mayne 
Island 
15. TOWN HALL  
Rachel (DVP applicant) expressed appreciation for efforts of LTC and found the meeting very 
educational. It was nice to hear what’s happening on island. 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
July 31, 2023 ADOPTED Page 8 of 8 
16. CLOSED MEETING 
16.1 Motion to Close Meeting at 3:20 pm. 
That the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3 s. 90(1) (d)(f) for the purpose of considering: 
 Adoption of In-Camera Meeting Minutes Dated March 27, 2023 and May 29, 2023 
 Bylaw Enforcement 
AND that the recorder and staff attend the meeting. 
16.2 Recall to Order 
  Regular LTC recalled at 3:32 pm. 
16.3 Rise and Report 
Chair Elliott reported on adoption of minutes for March 27, 2023 and May 29, 2023. 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 3:33 pm. 
 
 
 
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Tobi Elliott, Chair 
 
Certified Correct: 
 
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Pat Todd, Recorder