Thetis Island Local Trust Committee regular meeting, September 5, 2023

[0:00:00] Voice 2: So 9.34, I'd like to call this meeting to order.

[0:00:04] Voice 2: We are meeting here on Thetis Island at the Forbes Community Hall.

[0:00:08] Voice 2: Beautiful day, fall day in Coast Salish territory.

[0:00:13] Voice 2: And I want to begin by acknowledging that we all live, work, and play

[0:00:17] Voice 2: on the traditional unceded territories of Coast Salish peoples,

[0:00:21] Voice 2: in particular the Penelakut tribe and the Axan First Nation here on Thetis Island.

[0:00:27] Voice 2: and so we're grateful to these nations for their continued stewardship and relationship to these

[0:00:33] Voice 2: lands and waters i'm toby elliott uh chair of your local trust committee elected on gabriel island

[0:00:39] Voice 2: to my right uh your two trustees ken thomas and peter luckham good morning good morning ken hunter

[0:00:47] Voice 2: why don't

[0:00:48] Voice 2: you say thomas hi i'm thinking

[0:00:50] Voice 2: of ken thomas and ellicott yes there we go apologies

[0:00:54] Voice 2: apologies um and joining us online we have a planner um marlis mccarver hi marlis she's

[0:01:03] Voice 2: waving and uh our minute taker vicky bachman hello this meeting is being recorded for those

[0:01:10] Voice 2: who are unable to join today um we're having a little issues with the live streaming and we'll

[0:01:16] Voice 2: try to get that up and going but uh the recording will be available on the honest trust website in

[0:01:21] Voice 2: the next couple of days so let's move through to approve the agenda are there any additions

[0:01:29] Voice 2: or changes folks no okay so by general consent we'll approve the agenda as presented and move

[0:01:39] Voice 2: into trustee reports either of you have anything you'd like to report out follow

[0:01:45] Voice 1: up on the um

[0:01:46] Voice 1: FAC meeting that I attended, yes, we're going to get the colloquy, and it's restricted to

[0:01:55] Voice 1: 88 tons for some reason by Transport Canada, and they're trying to find a schedule that's

[0:02:02] Voice 1: going to make it work.

[0:02:03] Voice 1: I doubt they will, but don't travel in October or November.

[0:02:08] Voice 2: Oh, okay.

[0:02:10] Voice 2: That's a replacement vessel?

[0:02:12] Voice 2: Yes, the colloquy.

[0:02:13] Voice 1: is we've had it before but it won't handle the traffic now they've derailed it from 150 tons to

[0:02:19] Voice 1: 88 tons oh

[0:02:20] Voice 2: okay so

[0:02:21] Voice 1: there's going to be a real struggle with the commercial traffic during that

[0:02:24] Voice 1: period right and um a lot of steps going on lately on the island which is i lost my battery oh out of

[0:02:33] Voice 1: my truck oh it

[0:02:34] Voice 1: happens oh dear so

[0:02:36] Voice 1: we're thinking about getting a island or what do you call it

[0:02:40] Voice 1: neighborhood watch going but we'll see how that goes that's it thank

[0:02:45] Voice 2: you over to you peter yeah

[0:02:49] Voice 3: well um indeed thank you toby for the opening remarks you guys here on coach's territory

[0:02:55] Voice 3: grateful every day to wake up here and be cognizant of the rich history culture

[0:03:01] Voice 3: the tragedy of some of the past but i think there's great opportunity and future for all of us

[0:03:09] Voice 3: as we make this journey of reconciliation.

[0:03:13] Voice 3: I'm really pleased to be part of it.

[0:03:16] Voice 3: Indeed, it's hard to imagine.

[0:03:18] Voice 3: It definitely seems like fall,

[0:03:20] Voice 3: this part of the light and the humidity.

[0:03:23] Voice 3: I'm certainly glad to be coming out of the dry forest fire season,

[0:03:29] Voice 3: but I'm not quite ready for the rain.

[0:03:32] Voice 3: And kids, you're back in school today,

[0:03:35] Voice 3: which is definitely a great thing, too.

[0:03:37] Voice 3: and lots of learning opportunities there.

[0:03:40] Voice 3: And of course, lots of learning opportunities for each of us.

[0:03:44] Voice 3: So the only thing I can report on

[0:03:47] Voice 3: and maybe an apology is due.

[0:03:50] Voice 3: I was in ports at our last meeting.

[0:03:55] Voice 3: I was attending as a spectator at the peg hearing

[0:03:59] Voice 3: regarding lot 88 on Phoenix Island here.

[0:04:02] Voice 3: And indeed my guilty verdict was found

[0:04:06] Voice 3: for attempt of court and uh we are still awaiting sentencing and perhaps the ward might be able to

[0:04:12] Voice 3: update us on that when we get to uh the violent first perception of the agenda but to my knowledge

[0:04:17] Voice 3: we're still waiting on extending things being scheduled and then that will open the door up for

[0:04:23] Voice 3: possibilities of moving towards a further order for tina

[0:04:27] Voice 2: so

[0:04:28] Voice 3: um that's it for me thank

[0:04:30] Voice 2: you um

[0:04:32] Voice 2: Just a note on that. The emergency options on Thetis Island property, that was released to Thetis Island. So that went out August 31st. So if anyone wants a copy of that, we had decided to release a legal opinion about emergency options for Thetis Island property that proposed a buyer risk.

[0:04:57] Voice 2: So if you haven't got a copy of that and are interested, please contact your local trustees or the communications director that has gone out.

[0:05:07] Voice 2: Nothing much to report from my chair report.

[0:05:09] Voice 2: It's been busy on only one of the other outlets that I have the privilege of chairing on South Pender.

[0:05:19] Voice 2: And I continue to learn a lot, something different from each community.

[0:05:24] Voice 2: I will note that I was on Mesquite Island for the celebration of their very first covenant on a private property last Wednesday, and it's called the Livingston property.

[0:05:37] Voice 2: property the description is in the latest edition of the Heron newsletter that's going out but

[0:05:44] Voice 2: former trustee Chris I've forgotten Christine I've forgotten her last name and Doug

[0:05:52] Voice 2: were the property owners they bought it from the Livingston family which is a long time

[0:05:57] Voice 2: sort of farming settler family on Lusketia Island and they it took them seven years to put a

[0:06:04] Voice 2: government on this and very successful and pleased with the ecological assets it's got a beautiful

[0:06:11] Voice 2: wetland so that's sort of my chair and conservancy report i don't believe we have an electoral area

[0:06:20] Voice 2: director's report and there are no members of the public in attendance for public comments

[0:06:27] Voice 2: so you can always write to your trustees um or write to the offices north info at

[0:06:36] Voice 2: islandstrust.bc.ca if you have something that you want to uh comment on or some correspondence to

[0:06:43] Voice 2: add to our um for consideration at our meetings well moving quickly through we've got some minutes

[0:06:52] Voice 2: It's from July the 4th for adoption.

[0:06:56] Voice 2: Trustees, is there anything that you know that needs to be,

[0:07:03] Voice 2: that could be addressed or they?

[0:07:08] Voice 3: Yeah.

[0:07:09] Voice 3: I just, prior to the electoral area director,

[0:07:14] Voice 3: did we get the election electoral area director?

[0:07:17] Voice 3: I have never.

[0:07:18] Voice 3: He's not online.

[0:07:19] Voice 3: I have never

[0:07:20] Voice 2: heard anything from your director.

[0:07:23] Voice 3: Very good then.

[0:07:26] Voice 2: okay so i

[0:07:28] Voice 3: have nothing on the local trust committee uh minutes it looks all good

[0:07:34] Voice 2: it's all good so my general consent will adopt uh the minutes of july 4

[0:07:39] Voice 2: um 2023 there's no resolutions in this report and so the follow-up action list

[0:07:48] Voice 2: Your time to shine, Marlis.

[0:07:52] Voice 2: Trustees, do you have any questions?

[0:07:54] Voice 2: Page 11 of your agenda on the public action list.

[0:08:00] Voice 2: Anything that you'd like to ask staff about?

[0:08:05] Voice 3: Well, I guess if I don't, is that all right?

[0:08:08] Voice 3: I am curious about how far along it is we are with tidying up that Land Use Bylaw

[0:08:19] Voice 3: law OCP amendment to cover off the area that's unzoned, the unzoned marine area?

[0:08:28] Planner McCargar: Yeah, so staff are working at drafting the bylaws and we'll have a staff report and

[0:08:36] Planner McCargar: proposed amendments for the November 7th meeting.

[0:08:40] Voice 3: Perfect. Thank you very much, Marla.

[0:08:42] Voice 2: Okay.

[0:08:45] Voice 2: That's it.

[0:08:46] Voice 2: All right.

[0:08:55] Voice 1: Okay.

[0:09:00] Voice 2: that's great so no further questions on the follow-up action report thank you marla um

[0:09:08] Voice 2: and so we have a piece of administration uh that's been passing through the ltc's the freedom

[0:09:13] Voice 2: of information protection privacy bylaw request for decision on page 13. um this is just updating

[0:09:21] Voice 2: us with to conforms to provincial legislation and changes in the schedule of fees so

[0:09:30] Voice 2: This is for adoption. We've already read through everything. So is anybody comfortable making a resolution, a recommended motion on page 13?

[0:09:40] Voice 3: Sure. I would move to the Theater Sound and Local Trust Committee bylaw number 112, cited in the Theater Sound and Local Trust Committee, Freedom of Intervention and Protection of Privacy, bylaw number 112, 2023, be adopted.

[0:09:52] Voice 2: Seconded by Trustee Hunter. All those in favor?

[0:09:55] Voice 2: That is carried.

[0:09:57] Voice 2: Excellent.

[0:09:57] Voice 2: Excellent. Expeditious, we are. No applications for referrals, no update on the Trust Committee

[0:10:05] Voice 2: projects, as we just heard, that will be coming beyond the zone marine area because it's close

[0:10:11] Voice 2: to the next meeting. And page 19. So the piece of correspondence is the Department of Fisheries

[0:10:18] Voice 2: and Oceans Canada consultation check-in. The Species at Risk Act. Peter, do you know anything

[0:10:27] Voice 2: think about this? I guess it's updating aquatic species at risk.

[0:10:34] Voice 3: Yeah, that's a great thing really. DFO or Peaches and Oceans is a kind of plan called

[0:10:44] Voice 3: to undertake this work and then advising us with what the species are at risk.

[0:10:53] Voice 3: Ken, I'm still an active diver. You were a diver around here years ago.

[0:10:58] Voice 3: Absolutely.

[0:10:59] Voice 3: And certainly, I think we've all seen it decline in the rockfish species, and certainly

[0:11:03] Voice 3: that's noted on the species at risk, but it's tragic to think really, I think, that a fish

[0:11:09] Voice 3: that was so abundant is now a species at risk.

[0:11:12] Voice 1: Just as

[0:11:13] Voice 1: a story, my grandfather would ask my father to go get some rockfish for

[0:11:18] Voice 1: supper.

[0:11:19] Voice 4: He

[0:11:20] Voice 1: would walk down to the beach with a spear and go down that little concrete pier at the

[0:11:24] Voice 1: Donny's place and spear the rockfish.

[0:11:27] Voice 1: really

[0:11:27] Voice 5: so

[0:11:28] Voice 1: they were quite prevalent wow

[0:11:30] Voice 2: oh that's true yeah

[0:11:33] Voice 3: there's um a fellow you maybe know him

[0:11:36] Voice 3: he's in the emergency response gig now he used to live in shamanus there along the waterfront

[0:11:42] Voice 3: his name might come to me but as a as a child they lived right there in the bed and he would

[0:11:48] Voice 3: they had a little thingy down at the end of the on the on the waterfront he'd jump in that

[0:11:52] Voice 3: row out grab a fish bring it home for dinner same thing same story and that

[0:11:58] Voice 3: just doesn't happen

[0:12:00] Voice 2: yeah

[0:12:00] Voice 3: remarkable anyway um yeah i see that well

[0:12:04] Voice 2: thank you for those stories it does definitely

[0:12:06] Voice 2: does bring it home what um what we are facing with the decline in populations and i'll just

[0:12:16] Voice 3: note in this correspondence section that i did have some communications maybe you have also can

[0:12:21] Voice 3: Ken, regarding farm and land use activities on some properties on the island.

[0:12:29] Voice 3: And I mostly looped for the appropriateness, just looped the law enforcement and staff into that conversation so that they're aware.

[0:12:38] Voice 3: But nothing significant to report on that, just that there were some issues associated with the Mill Road properties there.

[0:12:46] Voice 3: And because it's a different zoning situation, what the land uses are, but essentially what's in the bylaws is what's in the bylaws.

[0:12:55] Voice 3: Is there, do

[0:12:57] Voice 2: you mean there's equivalent going on?

[0:12:59] Voice 3: No, just the difference between agriculture and animal and commercial agricultural production.

[0:13:08] Voice 3: Oh, nice.

[0:13:08] Voice 3: Because agriculture as an activity is allowed on all lots.

[0:13:11] Voice 3: Yeah.

[0:13:12] Voice 3: And that's different than ALR land and different than other agricultural areas.

[0:13:20] Voice 3: The idea is to support sustainability in the community so that people could have a couple, a few chickens, maybe some pigs, in order to be able to provide for their own and their community.

[0:13:32] Voice 2: Okay.

[0:13:34] Voice 4: So just a little bit of information.

[0:13:36] Voice 4: That's all.

[0:13:36] Voice 4: I don't have anything else.

[0:13:39] Voice 2: So we've got no new business.

[0:13:43] Voice 2: And moving into reports, there is, as usual, the trustee looks at the reports, any applications that are ongoing, 12.2, 12.3, are adopted policies and standing resolutions.

[0:14:00] Voice 2: resolutions. I guess I do have a question about now that the letters of introduction

[0:14:08] Voice 2: to nations have gone out from different LTCs, would it be appropriate to potentially ask

[0:14:16] Voice 2: if one of the tribes would want to have an elder open one of our meetings and welcome

[0:14:23] Voice 2: muster territory so just this is just standing resolution um i don't think it's in our event

[0:14:31] Voice 2: package but oh yeah it was that's

[0:14:36] Voice 3: a good idea under

[0:14:37] Voice 2: reconciliation um

[0:14:39] Voice 3: and we just recently

[0:14:41] Voice 3: uh the think secret nature consistency just had um a walking the land with uh elder barbie

[0:14:51] Voice 3: and Ken Thomas, they were both over here, and so that was a great opportunity for us

[0:14:59] Voice 3: to see our island through their lens and through their history.

[0:15:05] Voice 3: Oh wonderful!

[0:15:06] Voice 3: But what you've just asked, it makes me think that perhaps we might invite Ken Thomas as

[0:15:13] Voice 3: As a Conservancy member now, and obviously a Connecticut

[0:15:18] Voice 4: nation

[0:15:20] Voice 3: elder, I think at this point,

[0:15:21] Voice 3: but we'll consider it that way,

[0:15:23] Voice 4: to

[0:15:24] Voice 3: a future meeting.

[0:15:25] Voice 3: Do you have a standing invitation?

[0:15:27] Voice 2: Yeah.

[0:15:29] Voice 2: Do you want me to take that on?

[0:15:31] Voice 3: Yeah.

[0:15:31] Voice 2: Okay.

[0:15:32] Voice 2: I will do so.

[0:15:36] Voice 2: I'll invite Ken Thomas to our future meetings and ask if you might be able to provide a welcome

[0:15:43] Voice 2: and he might have some ideas of somebody who would.

[0:15:47] Voice 2: And yeah, just to note that the letters to First Nations

[0:15:50] Voice 2: have gone out from the Islands Trust broadly.

[0:15:53] Voice 2: And so the LTC is included with the introduction

[0:15:59] Voice 2: to the two nations whose territory we worked on.

[0:16:04] Voice 3: I just want to make a remark about language.

[0:16:07] Voice 3: Sure.

[0:16:08] Voice 3: That's my point of view.

[0:16:10] Voice 3: I try not to use possessive.

[0:16:13] Voice 2: Ah, yeah.

[0:16:14] Voice 3: and um and asking for a welcome is sort of asking somebody to welcome it to their place

[0:16:22] Voice 3: and i would prefer it to be an opening

[0:16:24] Voice 2: because

[0:16:25] Voice 3: it's up to them to determine whether or not they

[0:16:28] Voice 3: might welcome us and

[0:16:29] Voice 2: essentially we share this land right it's and

[0:16:32] Voice 3: it's often we say hours and

[0:16:35] Voice 3: that sort of stuff and it's that is the gray area and it's easy to avoid it in order to be inclusive

[0:16:41] Voice 3: okay

[0:16:42] Voice 2: thank you appreciate that um okay um

[0:16:51] Voice 3: so applications um not sure where we were there

[0:16:57] Voice 3: yeah

[0:16:57] Planner McCargar: before we move on could i just um ask the ltc to pass a resolution based on the

[0:17:05] Planner McCargar: recommendation that was just discussed so

[0:17:09] Voice 3: i would move that um the theater sound ltc

[0:17:13] Voice 3: through the chair um invite uh Kent Thomas or another elder um to uh open a meeting uh

[0:17:23] Voice 3: uh from time to time

[0:17:25] Voice 2: seconded by Trustee Hunter all those in favor that's carried thanks Marlis

[0:17:34] Voice 2: for keeping us on track there I was just like yes I'll write the letter but yes great to have

[0:17:40] Voice 2: the resolution should

[0:17:41] Voice 3: we still want applications we

[0:17:42] Voice 2: are yes we were in standing resolutions so back

[0:17:46] Voice 2: to application support yes anything uh any questions there well

[0:17:51] Voice 3: a couple questions um

[0:17:54] Voice 3: i'm having a little trouble recalling what where we were at on this i think we anticipate we had

[0:18:02] Voice 3: had asked to engage with the Penelakut Nation with respect to this.

[0:18:10] Voice 3: And have we heard anything back from them?

[0:18:13] Voice 3: Is there kind of status report at this time?

[0:18:17] Voice 3: Yeah, through

[0:18:18] Planner McCargar: the chair, I've reached out a couple of times to the applicant

[0:18:21] Planner McCargar: and they've made no moves towards a community information meeting

[0:18:29] Planner McCargar: or engaging with the nations the last correspondence was that i had with them was on august 31st and

[0:18:37] Planner McCargar: they just said they don't have an update and will contact when there's something to report

[0:18:42] Planner McCargar: so this file would likely move into abeyance as it's been over six months and then further to that

[0:18:51] Planner McCargar: would would probably move to close the file if there's there's no progress being made okay um

[0:18:59] Voice 4: So I

[0:18:59] Voice 3: know on some other LTCs, as you've indicated, after six months it would go to abeyance, and then there may be a determination to proceed no further.

[0:19:08] Voice 3: And so potentially in November, we might want to consider that rather than doing that today.

[0:19:16] Voice 3: Question?

[0:19:17] Voice 2: Sure.

[0:19:19] Voice 2: So add O to staff.

[0:19:23] Planner McCargar: Yeah, that could be, that would be an option open to the LTC.

[0:19:28] Planner McCargar: would be yeah i would move the file to abeyance now and let the the applicant know and then could

[0:19:34] Planner McCargar: bring a short report forward in november with the the ltc could consider proceeding no further

[0:19:42] Planner McCargar: closing the file at that time sure

[0:19:45] Voice 3: so i want to be totally respectful of the applicant and be sure

[0:19:50] Voice 3: that we're being administratively fair and so would it be appropriate that there be a motion

[0:19:56] Voice 3: that the abrupt shellfish application be moved into advance as there's been no activity on the

[0:20:01] Voice 3: file since for more than six months yeah

[0:20:06] Planner McCargar: i think that that's i i don't know if we've if we do need

[0:20:10] Planner McCargar: a motion to okay for that but i think that for clarity that we could do that for sure okay yeah

[0:20:17] Voice 3: i would like to be clear um in order that if it brought lots of procedures they should and

[0:20:23] Voice 5: go

[0:20:23] Voice 3: don't then it should come off the dock okay so then i would move then that uh we asked staff to

[0:20:31] Voice 3: put the abrupt shellfish application thrz-2022.1 into advance um and bring consideration for a

[0:20:43] Voice 3: proceed no further or whatever the language is you might use the proceed no further in november

[0:20:48] Voice 3: if there's no further activity for it yeah absolutely

[0:20:56] Voice 3: yeah

[0:20:59] Voice 2: we're just signaling okay

[0:21:00] Voice 2: seconded by trustee hunter any further discussion is that resolution clear or is it language like

[0:21:08] Voice 2: next steps with the signal to the applicant like you need to take next steps or or we'll close the

[0:21:16] Voice 2: file okay

[0:21:17] Planner McCargar: yeah i'll reach out to the applicant and let them know as well thank you thank you um

[0:21:24] Voice 2: All those in favor?

[0:21:25] Voice 2: That is carried.

[0:21:27] Voice 2: Thank you.

[0:21:28] Voice 2: Thanks for bringing that back.

[0:21:30] Voice 3: So I have one more question.

[0:21:32] Voice 3: I'm pleased to see this amalgamation advancing on RUFT,

[0:21:37] Voice 3: and that's been some time in the works,

[0:21:39] Voice 3: and so I'm presuming that that will be, it says file reopened,

[0:21:43] Voice 3: so I'm presuming that that will be continuing at this point.

[0:21:47] Voice 3: And then I have another amalgamation question,

[0:21:50] Voice 3: which you may or may not be aware of,

[0:21:52] Voice 3: But I'll just ask on that particular one at Ruxton, is that now open, that is now opened again with Moody and is it advancing?

[0:22:02] Planner McCargar: Yes, as far as I know. I'm not the planner assigned to that one.

[0:22:06] Planner McCargar: But as far as I know, yes, that it would have just been reassigned to Margo Bumidas and has been reopened.

[0:22:15] Planner McCargar: Okay,

[0:22:16] Voice 3: great. And then I emailed yourself and the regional planning manager with respect to another couple of properties on the island here that have been considering amalgamation. Did you receive that and has that been passed on to the appropriate planning person?

[0:22:36] Voice 3: Yeah,

[0:22:37] Planner McCargar: I reached out to the property owners and we've had a bit of a back and forth.

[0:22:44] Planner McCargar: So I think they're clear on the next steps they need to proceed.

[0:22:48] Voice 3: Excellent. Well,

[0:22:48] Voice 2: thank you very much for that.

[0:22:49] Voice 2: That's been a piece of

[0:22:50] Voice 3: work that's been developing for a number of years.

[0:22:54] Voice 3: And until it becomes public, I'll just, I'll talk to Ken about that one time.

[0:22:59] Voice 4: Okay.

[0:23:01] Voice 2: Okay, that's it for me.

[0:23:04] Voice 2: Any other questions on applications report?

[0:23:06] Voice 2: Thank you. 12.3, trustee and local expense reports provided there for information.

[0:23:13] Voice 2: And 12.4, adopted policies and standing resolutions. We addressed the one standing resolution regarding

[0:23:21] Voice 2: reconciliation. Is there anything else on standing resolutions you want to speak to, trustees, or ask questions about?

[0:23:27] Voice 4: No.

[0:23:28] Voice 4: Yeah.

[0:23:29] Voice 2: And so there's a briefing on census infographics for this community, 12.6.

[0:23:37] Voice 2: So this was a request from Trust Area Services for infographics related to the 2021 census numbers.

[0:23:46] Voice 2: So each community has received these.

[0:23:50] Voice 2: and so they're included in the agenda package I suppose for anyone to use if community groups

[0:23:56] Voice 2: wanted to use them for any reason but there's they're provided there for information median

[0:24:06] Voice 2: age of the islands trust area is 58.8 in 2021 actually they are really small it's very hard

[0:24:14] Voice 2: to read I think it's probably better to go online and get the pdf because I can't read that am I

[0:24:21] Voice 2: getting old i just don't know i

[0:24:26] Voice 1: do

[0:24:27] Voice 2: need really glasses now it's great and so there's a slight

[0:24:33] Voice 2: change of percentage of private dwellings occupied by usual um residents that's gone up from 64.9

[0:24:41] Voice 2: 72.7 so i think that's probably a trend of more people coming to live full-time in our communities

[0:24:52] Voice 2: Okay, so moving into our work program, I'm going to take a breath, and our active projects

[0:24:59] Voice 2: report on page 37 of your agenda, along with the future projects report on the following

[0:25:07] Voice 2: page.

[0:25:09] Voice 2: Marlis, did you want to speak to our active projects at all?

[0:25:16] Voice 2: i did

[0:25:18] Planner McCargar: um when we were at the the fuel right uh the follow-up action list so just to to

[0:25:26] Planner McCargar: reiterate the number one project right now is the unzoned marine areas and bylaws are being drafted

[0:25:33] Planner McCargar: currently and will come to the november 7th ltc meeting great

[0:25:39] Voice 4: so i am i'm sure i've lost

[0:25:52] Voice 4: the

[0:25:52] Voice 3: thread, we have this trustee toolkit, which is in my package, which is a reference

[0:26:00] Voice 3: to ostensibly, it seemed to be out of context generally, and it's also noted this page is

[0:26:07] Voice 3: 53 and 54, some other report in my package, and local trust committee budgets is sort

[0:26:14] Voice 3: of discussed there.

[0:26:15] Voice 3: there. I'm assuming

[0:26:16] Voice 3: that's asking us to turn our minds to our budgets and preparations for the

[0:26:23] Voice 3: upcoming budget cycle. Does somebody have something to offer on

[0:26:28] Voice 1: that? I think this is probably my

[0:26:30] Voice 1: fault. I did reach out to staff. Oh,

[0:26:36] Voice 2: we're now being live streamed. Okay. So just a note to the

[0:26:39] Voice 2: public apologies we were having difficulties the with the live streaming um service daphne uh one

[0:26:47] Voice 2: of our staff members has fixed it so now we're live streaming okay okay and

[0:26:53] Voice 1: uh so i was just

[0:26:55] Voice 1: when you were in vancouver yeah and you requested that we uh approved funding for your trip which we

[0:27:02] Voice 1: did and i someone asked me if i actually had the authority to do that and i honestly didn't know

[0:27:12] Voice 1: so um i reached out to staff and this this is part of what she added in

[0:27:17] Voice 1: for my benefit right so there

[0:27:21] Voice 4: it is oh okay thank you for that um

[0:27:28] Voice 2: but our minor project is under

[0:27:32] Voice 2: to five thousand so was that your question um whether we're going to be anticipating a major

[0:27:38] Voice 2: project that's kind of specific well

[0:27:40] Voice 3: yeah i guess the the lead question there is uh for staff

[0:27:44] Voice 3: probably is should the this dc be considering a budget request here for 2020 for

[0:27:53] Voice 2: yeah

[0:27:55] Voice 4: 2025

[0:27:56] Voice 4: 25. right let's think of

[0:27:59] Voice 3: them in terms

[0:28:00] Voice 4: of the news

[0:28:00] Voice 3: right um and perhaps we'll be considering

[0:28:05] Voice 3: that in our november meeting um it's not like we have any significant projects underway other than

[0:28:13] Voice 3: the shoreline preservation protection should we be allocated funding for that um and a continuation

[0:28:20] Voice 3: of public investment funds that are not 100% sure.

[0:28:24] Voice 3: So I'd love to staff for some advice on that.

[0:28:28] Planner McCargar: Yeah, through the chair,

[0:28:29] Planner McCargar: I believe it was decided at the last meeting

[0:28:31] Planner McCargar: that instead of a major project for the next fiscal,

[0:28:36] Planner McCargar: that the LTC would forward along the interest

[0:28:42] Planner McCargar: in a regional shoreline protection strategy

[0:28:47] Planner McCargar: or research onto the regional planning committee.

[0:28:51] Planner McCargar: and so that has been done and then the ltc would focus on their minor projects um okay

[0:28:58] Planner McCargar: but not

[0:28:58] Planner McCargar: undertake a major yeah

[0:29:00] Voice 3: thank you for reminding me that that meeting was a bit of

[0:29:05] Voice 3: chaos for me and i can't like i said at the beginning i

[0:29:09] Voice 3: can't believe this is september

[0:29:10] Voice 3: yeah

[0:29:11] Voice 2: so thank you apologies

[0:29:15] Voice 2: um i'll just note that the the future projects report

[0:29:21] Voice 2: there is a significant number of possible ocp and lub amendments did this

[0:29:29] Voice 2: ltc go through an ocp review already recently i thought we you had well

[0:29:38] Voice 3: you know this this

[0:29:39] Voice 3: this whole conversation about the frequency,

[0:29:41] Voice 3: and I apologize for stepping.

[0:29:43] Voice 3: I'm trying to speak first.

[0:29:47] Voice 3: You can tell me to shut up when it's necessary.

[0:29:50] Voice 3: But, you know, there's this whole conversation

[0:29:52] Voice 3: about cold is an old OCP, LUB.

[0:29:54] Voice 3: And if an OCP is relevant, continues to be relevant,

[0:29:59] Voice 3: I don't.

[0:30:00] Voice 3: know that there's a time that we should be reviewing it because it's also an unnecessary

[0:30:05] Voice 3: expense and a burden on community and quite honestly whenever you open up an OCP or an LUB

[0:30:10] Voice 3: it creates a little bit of anxiety and I think the anxiety myself and so don't know that we

[0:30:19] Voice 3: necessarily need to leap into that there are certainly a number of considerations that became

[0:30:24] Voice 3: It became apparent, and I would say it's maybe eight or 10 years ago, do you think, Ken?

[0:30:31] Voice 3: Yeah, it was the first time you were a trustee, I think, came in at the end of that, and we

[0:30:35] Voice 3: adopted it, we had a conversation, so that's eight years ago, we'll call it,

[0:30:40] Voice 5: which doesn't

[0:30:41] Voice 3: seem like a long time to me, and certainly, I don't believe it's necessary to re-engage.

[0:30:47] Voice 3: However, there were some things that were identified as errors and omissions in the

[0:30:53] Voice 3: document and in fact now i see decolonizing document language we've we made an effort to

[0:31:00] Voice 3: include some good language in there at the time but

[0:31:02] Voice 3: we have learned so much more

[0:31:04] Voice 5: um

[0:31:05] Voice 3: so you know

[0:31:07] Voice 3: that said i think that there are other ltcs

[0:31:09] Voice 4: that need ocp amendments

[0:31:11] Voice 4: and

[0:31:12] Voice 3: so i'm not really

[0:31:14] Voice 3: necessarily interested in going there um but if we think you know certainly as time goes by we

[0:31:21] Voice 3: you think about portable housing opportunities,

[0:31:23] Voice 3: you think about current elements,

[0:31:24] Voice 3: if an OCP is open to make amendments to support that work,

[0:31:30] Voice 3: then I would carefully consider

[0:31:35] Voice 3: if there's other things that could be amended

[0:31:37] Voice 3: at the same time that would not create any confusion

[0:31:45] Voice 3: associated with the work that we're doing

[0:31:48] Voice 3: or risks that people might consider

[0:31:51] Voice 3: that we're changing things as on the bus kind of a thing without yeah consultation yeah i would say

[0:31:57] Voice 3: the answer to an ocp review is no there's something we need to do yeah

[0:32:02] Voice 4: as

[0:32:03] Voice 3: a result of

[0:32:04] Voice 3: the work we plan to do yes but it's not a review so

[0:32:09] Voice 1: under number four active transportation

[0:32:11] Voice 1: well you

[0:32:14] Voice 3: know that's a good question yeah

[0:32:16] Voice 3: well

[0:32:16] Voice 2: we're looking at the list i think that we have talked about in

[0:32:21] Voice 2: earlier than august and july if you look at the next page um some of these were your uh

[0:32:30] Voice 2: your items that you'd wanted added like two piece for non-tourist accommodation

[0:32:35] Voice 2: short-term vacation rental um so i'll i'll note that so the two really the housing

[0:32:44] Voice 2: strategy i don't know if an ocp amendment is is due but i'll be tracking with this work really

[0:32:53] Voice 2: closely we've got a regional planning committee meeting tomorrow and that's basically to approve

[0:32:58] Voice 2: this housing toolkit and in it has a list of ocp potential policies that you might want to adopt

[0:33:06] Voice 2: but it's according to each ltc so that work is continuing whether you choose at some point to

[0:33:13] Voice 2: to bring it forward because now it's a needed community the the groundwork will have been laid

[0:33:18] Voice 2: and the thinking has been done and so you can pull those policies or lub amendments that you

[0:33:23] Voice 2: you might want to to do so yeah I yeah I just wanted to ask the question because I know

[0:33:31] Voice 2: the start of every term there's always well we need to deal with this this is this and

[0:33:35] Voice 2: and so I wanted to know what your appetite was for diving back into that kind of work

[0:33:42] Voice 2: sea level rise certainly is going to continue to be a an issue yes I'm

[0:33:47] Voice 3: trying to be civil

[0:33:48] Voice 2: yes go ahead um

[0:33:51] Voice 3: you know it's interesting how time just rolls on because we've received

[0:33:58] Voice 3: a housing needs assessment probably four years ago five years ago 20 years

[0:34:03] Voice 3: now the government

[0:34:05] Voice 3: is looking for uh revised housing needs assessments and certainly the housing needs

[0:34:11] Voice 3: assessment identified that there was a shortage of housing opportunities um throughout the

[0:34:17] Voice 3: demographic on the island here and so it's worthy of consideration i would look forward to seeing

[0:34:22] Voice 3: the work of the regional planning committee to determine what potential work there is that we

[0:34:28] Voice 3: could do and if there's opportunities to optimize some efficiency with some gains that might be

[0:34:35] Voice 3: easily identified then this

[0:34:37] Voice 3: is a way for us to tag along on that then that would be a great thing

[0:34:43] Voice 2: well i think it's it's a legislative requirement that housing needs assessments are done every

[0:34:48] Voice 2: five years yeah so we are it's coming up that's coming and and then we'll get sort of a static

[0:34:53] Voice 2: status of the community and and we can determine well

[0:34:58] Voice 3: you can actually compare it to the previous

[0:35:00] Voice 3: ones yeah

[0:35:01] Voice 2: what's the big change yeah because

[0:35:03] Voice 3: certainly then

[0:35:04] Voice 2: all right yeah

[0:35:09] Voice 2: I think it's reflective yeah a lot of communities have yeah

[0:35:14] Voice 3: no exactly it's it's just who we are

[0:35:18] Voice 3: we call them out well

[0:35:21] Voice 2: it's good to have this list of items to consider and so I'm glad that it's

[0:35:26] Voice 2: included okay okay so we are well if anybody has no if nobody has any further questions on our

[0:35:38] Voice 2: our active or future projects um we're going to move to an in-camera closed meeting session

[0:35:46] Voice 2: um but i will just announce that the next meeting is scheduled for tuesday november 27th 2023

[0:35:55] Voice 2: at 9 30 a.m uh electronically so through the

[0:36:00] Planner McCargar: chair yeah i just i believe that that's actually

[0:36:04] Planner McCargar: a typo and it's november 7th

[0:36:07] Voice 2: okay thank you all right so correct that um apologies to the public

[0:36:14] Voice 2: uh you're not always perfect november 7th 2023 at 9 30 thank you marla so

[0:36:21] Voice 3: before we move off the

[0:36:22] Voice 3: projects list however obviously there are two items here that have activities listed one being

[0:36:28] Voice 3: the letter of understanding between the couch and valley region and the asylum we've made some

[0:36:33] Voice 3: some efforts in the past to formalize our relationship

[0:36:38] Voice 3: with them in a better way.

[0:36:39] Voice 3: And I'm presuming through the chair to staff

[0:36:44] Voice 3: that this maybe is something of an ongoing effort

[0:36:49] Voice 3: or is it necessary for us to take some action

[0:36:53] Voice 3: with respect to revitalizing that?

[0:36:56] Voice 3: Because I think we actually have a drafted copy of a letter

[0:36:59] Voice 3: which was not adopted by the Cowichan Regional District from last term, perhaps.

[0:37:05] Voice 3: And so is there any kind of status on that?

[0:37:10] Planner McCargar: I don't have a status update on that, but that is something that I could move to the follow-up action list and follow up at the next meeting.

[0:37:20] Voice 3: Because if that's something that we should be considering as an easy local project, which it certainly seems to be, it could be, then we could do that.

[0:37:29] Voice 3: And then, of course, that's a great opportunity for us to also embrace our reconciliation work in a wholesome way with the college and faculty at the same time.

[0:37:38] Voice 3: So

[0:37:38] Voice 4: do we need a motion for that?

[0:37:44] Voice 2: Yeah,

[0:37:45] Planner McCargar: if we could just get a motion for a status update on the letter of understanding between the LTC and the CVRD.

[0:37:54] Voice 2: Okay.

[0:37:55] Voice 2: I so move.

[0:37:57] Voice 2: well but uh staff pursue uh an update on the letter of understanding between the fetus ltc

[0:38:04] Voice 2: and the cowichan valley regional district second second by trustee welcome any discussion

[0:38:13] Voice 2: all those in favor that's carried thank you for that and

[0:38:17] Voice 3: then finally the act of transportation

[0:38:19] Voice 3: which is also listed there i can point that out as well and i'll just note that on this week on

[0:38:26] Voice 3: On the weekend here, a member of our community,

[0:38:28] Voice 3: actually kind of hosted an active transportation safety awareness event

[0:38:37] Voice 3: at her properties just down the road here from the hall on North Cove Road

[0:38:43] Voice 3: on that corner there, which is certainly one of the number of hazardous routes

[0:38:50] Voice 3: where people drive too fast.

[0:38:53] Voice 5: Yeah,

[0:38:53] Voice 3: absolutely.

[0:38:54] Voice 3: Absolutely. And there's very little opportunity for foot passengers, bicyclists, children, dogs, et cetera, et cetera, et cetera.

[0:39:04] Voice 3: I can't help but say we did have an incident through the summer where a vehicle, a pedestrian or a dog was killed,

[0:39:13] Voice 4: a

[0:39:14] Voice 3: person injured because of inadequate safe access.

[0:39:21] Voice 3: So active transportation is a topic the community is interested in.

[0:39:25] Voice 3: and certainly that area is of interest in some interest i'm not sure the details of it all they

[0:39:30] Voice 3: want to build some kind of a pedestrian walkway on the easement i think or on the shoulder or

[0:39:34] Voice 3: on the private property which requires a lot of work and a lot of funding and is um i'm not saying

[0:39:41] Voice 3: we need to do anything today because probably somebody's asked us to do something um but

[0:39:46] Voice 3: certainly working with the couch and valley regional district and ministry of highways to

[0:39:50] Voice 3: provide some opportunity to do trail building which they've done in other communities i think

[0:39:54] Voice 3: even on Gabriela, bicycle suitable pathways. I think CEDIS is ready for it whereas maybe in

[0:40:03] Voice 3: previous years there was less interest but people are, that's why it's called Active Transportation

[0:40:08] Voice 3: Act, there's more people doing it and this provincial money to support it.

[0:40:14] Voice 2: Does the agreement with the MOTI need to be updated because they continue to push back on

[0:40:22] Voice 2: rural islands at this designation and they're not going to do like we had to really push hard to do

[0:40:28] Voice 2: that pilot project on gabriel island i think we have to push hard yeah because

[0:40:33] Voice 3: the grants are

[0:40:34] Voice 3: available that's the key but it

[0:40:35] Voice 2: has to be done through the regional district yeah so good

[0:40:43] Voice 2: yeah absolutely okay and

[0:40:46] Voice 4: i'm not suggesting any action today

[0:40:49] Voice 2: well i keep moving ahead and then you ask questions so i i don't want to move forward

[0:40:53] Voice 2: any more anything else to consider on our future projects report or anything in this

[0:40:59] Voice 2: agenda before we close the meeting the public did you make a motion i well if there are no

[0:41:07] Voice 2: further questions that's what i'm asking okay all

[0:41:10] Voice 3: right

[0:41:11] Voice 2: now we have that motion i move that

[0:41:14] Voice 3: that the meeting be closed to the public

[0:41:15] Voice 3: in accordance with the Community Charter

[0:41:16] Voice 3: Part 4, Division 3, Section 90, Subsection 1F

[0:41:19] Voice 3: for the purpose of considering

[0:41:22] Voice 3: bylaw enforcement

[0:41:23] Voice 3: if the Council considers

[0:41:24] Voice 3: that disclosure could reasonably be expected

[0:41:26] Voice 3: to harm the conduct of an investigation

[0:41:29] Voice 3: under or enforcement of

[0:41:30] Voice 3: an act and that the

[0:41:33] Voice 3: record of staff can be

[0:41:35] Voice 2: seconded by Trustee Hunter.

[0:41:37] Voice 2: All those in favor?

[0:41:38] Voice 2: That is carried. So we'll now close the meeting.

[0:41:41] Voice 2: If there's a rise in report, I will reopen

[0:41:43] Voice 2: the meetings for that. So just give me a second.

ADOPTED 
 
 
 
Thetis Island ADOPTED 1 
Local Trust Committee Minutes 
September 5, 2023 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 5, 2023 
Forbes Hall Community Centre 
North Cove Road, Thetis Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee 
 Ken Hunter, Local Trustee 
  
Staff Present: Marlis McCargar, Island Planner (attended electronically) 
 Vicky Bockman, Recorder 
  
Others Present: There were no members of the public and no members of the media in 
attendance. 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Elliott called the meeting to order at 9:34 a.m. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. She introduced herself, Trustees, staff and 
recorder and advised that the meeting was being recorded; however, technical difficulties were 
delaying the live streaming of the meeting. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Hunter reported on the following: 
 He attended a Ferry Advisory Committee meeting and confirmed that the MV 
Kahloke will replace the MV Kuper during the refit the schedule is under 
consideration. He noted that MV Kahloke might not be able to handle as much 
commercial traffic as the MV Kuper, which may present some difficulties. 
 He noted that a Neighbourhood Watch program is being considered in response 
to recent thefts on the island. 
Trustee Luckham reported on the following: 

ADOPTED 
 
 
 
Thetis Island ADOPTED 2 
Local Trust Committee Minutes 
September 5, 2023 
 He attended the last court hearing regarding Pegg Lot 88 as a spectator where a 
guilty verdict was delivered for contempt of court; and noted that sentencing 
the next step toward resolution of this matter. 
 He advised that the legal opinion regarding emergency powers in relation to 88 
Pilkey Point Road has been released for the public’s information. Request for 
copies may be made by contacting the Local Trustees, Islands Trust staff or via 
website at https://islandstrust.bc.ca/document/thetis-island-information-
notice/. 
3.2 Chair's Report 
Chair Elliott reported on the following: 
 She has been busy with her duties as Chair. 
 She attended a celebration on Lasqueti Island for the first conservation 
covenant to be placed on private property. More on this can be found in the 
latest edition of the Heron publication. 
3.3 Electoral Area Director's Report - none 
4. PUBLIC COMMENTS - none 
5. MINUTES 
5.1 Local Trust Committee Minutes dated July 4, 2023 - for Adoption 
By general consent the Local Trust Committee (LTC) meeting minutes of July 4, 2023 
were adopted. 
5.2 Section 26 Resolutions-Without-Meeting Report - none 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated August 29, 2023 
A Trustee requested an update on the Marine Areas Review project that addresses 
zoning of the un-zoned water area.  Planner McCargar reported that it is anticipated 
that a staff report and proposed draft bylaws will be brought forward at the November 
7
th
 LTC meeting. 
6.2 Freedom of Information and Protection of Privacy Bylaw - Request for Decision 
TH-2023-022 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee Bylaw No. 112, cited as “Thetis Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 112, 
2023” be adopted. 
CARRIED 
7. APPLICATIONS AND REFERRALS - none 

ADOPTED 
 
 
 
Thetis Island ADOPTED 3 
Local Trust Committee Minutes 
September 5, 2023 
8. LOCAL TRUST COMMITTEE PROJECTS - none 
9. DELEGATIONS - none 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Department of Fisheries and Oceans Canada Consultation check-in - Schedule 1 of the 
Species at Risk Act 
Received for information. 
11. NEW BUSINESS - none 
12. REPORTS 
12.1 Trust Conservancy Report - none 
12.2 Applications Report dated August 29, 2023 
A Trustee requested an update on the status of the LTC’s request that Abrupt Shellfish 
hold an on-island Community Information Meeting and engage with First Nations. 
Planner McCargar reported there has been no activity or advancement of this request.  
Planner McCargar advised that this file has been opened for over six months and the LTC 
might consider moving the file into abeyance and closing the file at the next LTC 
meeting if there continues to be no activity. 
TH-2023-023 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee request staff to put the Abrupt Shellfish file 
into “Abeyance” and bring consideration to “Proceed No Further” in November if there 
is no further activity. 
CARRIED 
 
Planner McCargar confirmed that she will reach out to discuss this with the applicant. 
12.3 Trustee and Local Expense Report dated June 2023 
Received for information. 
12.4 Adopted Policies and Standing Resolutions 
A Trustee noted that Standing Resolution TH-2-21-033 includes a clause proposing that 
Elders from local First Nations be invited to attend and provide a traditional welcome to 
the territory for various LTC meetings. Trustees were asked if they wished to advance 
this policy. 
 
Trustees proposed that it might be appropriate to invite Penelakut Council Member and 
Islands Trust Conservancy board member Ken Thomas, or another Elder, to open future 
Thetis Island LTC meetings.  

ADOPTED 
 
 
 
Thetis Island ADOPTED 4 
Local Trust Committee Minutes 
September 5, 2023 
TH-2023-024 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee, through the Chair, invite Ken Thomas or 
another Elder to open a LTC meeting from time to time. 
CARRIED 
12.5 Local Trust Committee Webpage 
There were no changes or additions requested. 
12.6 Census Infographics - Briefing 
Received for information. 
13. WORK PROGRAM 
13.1 Active Projects Report dated August 29, 2023 
 
13.2 Future Projects Report dated August 29, 2023 
Trustees discussed the Future Projects Report. They considered that a full Official 
Community Plan/Land Use Bylaw review project is not necessary at this time. Focus will 
remain on the minor projects outlined in the Active Projects Report. A Trustee 
suggested that the Future Project No. 3: Letter of Understanding between the Thetis LTC 
and the Cowichan Valley Regional District might be brought forward, and noted that 
there may have been some work initiated on this during the last term.  
 
TH-2023-025 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to pursue an update on the 
Letter of Understanding between the Thetis Island Local Trust Committee and the 
Cowichan Valley Regional District. 
CARRIED 
A Trustee recognized that the community is concerned with safe and adequate roadway 
access issues and the LTC might consider addressing Future Project No. 4: Active 
Transportation at a future meeting. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, November 7, 2023 at 9:30 a.m. and to 
be held electronically. 
Staff noted that the upcoming meeting date published in the agenda package included a 
typographical error. 
LTC members confirmed that the next regular meeting is scheduled for Tuesday, 
November 7, 2023 at 9:30 a.m. and is to be held electronically. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 

ADOPTED 
 
 
 
Thetis Island ADOPTED 5 
Local Trust Committee Minutes 
September 5, 2023 
TH-2023-026 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(f) for the purpose of considering: 
 (f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting closed to the public at 10:16 a.m. 
15.2 Recall to Order 
The meeting reconvened at 10:29 a.m. 
 
15.3 Rise and Report 
The LTC reported that, in the closed meeting, the minutes from the July 4, 2023 In 
Camera meeting were adopted, and that a Bylaw Compliance and Enforcement report 
was received. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 10:29 a.m. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_________________________ 
Vicky Bockman, Recorder