Islands Trust Executive Committee regular meeting, September 13, 2023

[0:00:00] Voice 11: I love

[0:00:00] Voice 7: that we're starting the live stream, we're recording.

[0:00:04] Voice 11: Failure.

[0:00:08] Voice 11: So good morning, everyone.

[0:00:10] Voice 11: Welcome to Executive Committee for, believe it or not, September the 13th.

[0:00:18] Voice 11: Where has the summer gone?

[0:00:21] Voice 11: My name is Peter Luckham.

[0:00:22] Voice 11: I'm Chair of Executive Committee, Chair of Council, elected on Cedars-Sinai, which is

[0:00:28] Voice 11: is in Peneliket and Latsin territory,

[0:00:31] and I'm grateful to wake up there every day

[0:00:33] and

[0:00:33] Voice 11: be aware of the rich culture and history,

[0:00:38] Voice 11: but also conscious of all that has happened

[0:00:43] Voice 11: through colonial history.

[0:00:45] Voice 11: And we are working hard and committed here

[0:00:48] Voice 11: through efforts of reconciliation,

[0:00:51] Voice 11: and I look forward to more of that work.

[0:00:55] Voice 11: Just gonna do a round of introductions.

[0:00:57] Voice 11: I'm just gonna start in the room here.

[0:00:59] Voice 11: Everybody's joining us in Victoria today, in Esquimalt and Zahni's Territory.

[0:01:06] Voice 11: And of course, members of our community observing us and watching our meeting today all across

[0:01:12] Voice 11: Coast Salish Territory. But

[0:01:14] Trustee Maude (probable): David Maud. Good morning, David Maud from Main Island Traditional

[0:01:19] Trustee Maude (probable): Home of the Wissanik People. Toby Elliott

[0:01:23] Trustee Elliott (probable): from Gabriela Island in the Territory of

[0:01:26] Trustee Elliott (probable): in the name of First Nation and Many Coast Salish Peoples.

[0:01:30] Voice 11: Tim Peterson, elected on Ahwayte, Liskete Island in the territory of Many Coast Salish

[0:01:36] Voice 11: Peoples and the Treaty Territory of the Tla'Aman Nation.

[0:01:42] Voice 11: And so that's our elected representatives, when we go through the staff contingent here,

[0:01:46] Voice 11: we'll start off with CAO Hobson-Poeh.

[0:01:48] Voice 11: Good morning, Executive Committee.

[0:01:49] Voice 11: Russ Hobson-Poeh, Chief Administrative Officer.

[0:01:51] Voice 11: Good morning.

[0:01:52] Voice 11: Director Freighter.

[0:01:54] Voice 6: I'm Claire Freighter, Director of Trust Area Services.

[0:01:56] Voice 6: here.

[0:01:57] Voice 10: Stephen Zermack, Director of Planning Services.

[0:01:59] Voice 5: And David Mahler, Director of Legislative

[0:02:02] Voice 5: Services. Laurie Foster, Executive Coordinator.

[0:02:05] Voice 11: Excellent. Laurie, thank you so very much for all

[0:02:09] Voice 11: of the coordination and the juggling of agenda packages. I very much appreciate it. So we're

[0:02:15] Voice 11: going to start off with the introduction of a new staff member. I'm just going to turn to

[0:02:19] Voice 11: Director Frey to do the introduction.

[0:02:22] Voice 6: Thank you, Executive Committee. I think Robin is here to

[0:02:26] Voice 6: join us. I just wanted to make a minute or so for her or a few minutes for her to introduce

[0:02:30] Voice 6: herself to you as she'll be providing support. Robin has joined us as our new Senior Indigenous

[0:02:34] Voice 6: Relations Specialist. Robin, I don't know if you're able to turn on your camera and join us.

[0:02:40] Voice 6: Good morning, Robin.

[0:02:42] Voice 6: So we'll turn it over to Robin to maybe take a few minutes to introduce

[0:02:44] Voice 6: yourself and

[0:02:45] Voice 11: okay

[0:02:46] Voice 1: uh can you hear me okay yes yes

[0:02:50] Voice 1: okay uh hey squale good day um i'm robin keffy

[0:02:55] Voice 1: and i'm a euro canadian settler of french irish and scottish ancestries i'm calling today from

[0:03:02] Voice 1: to the palace couch and bay in kawitsin tamuk um and i've been living here for a couple years now

[0:03:08] Voice 1: with my partner and kids and we've moved to be closer to family after spending more than a decade

[0:03:14] Voice 1: aid living and working in Stalo, Timuk, with Stalo organizations and the university there.

[0:03:21] Voice 1: So I spent time working with Stalo Tribal Council, Chukwuyuk Tribe, and Stalo Nation,

[0:03:28] Voice 1: working in research, environmental policy, referrals, community engagement, and then

[0:03:34] Voice 1: also building relationships between the University of the Fraser Valley and Stalo communities

[0:03:39] Voice 1: and in different research-related projects.

[0:03:44] Voice 1: I have a Master's in Resource Management from SFU and a PhD in Indigenous Governance from UVic.

[0:03:52] Voice 1: And so far, I'm definitely still in the orientation and learning phase.

[0:03:58] Voice 1: It's a lot to wrap my head around, and I've had many wonderful people trying to support and mentor me in understanding just how Islands Trust and the Islands Trust Conservancy work,

[0:04:08] Voice 1: work as well as beginning the journey of grounding more in the Indigenous nations and the languages

[0:04:14] Voice 1: and the history of colonialism and of the Indigenous peoples here. So I look forward to

[0:04:21] Voice 1: working with all of you. I'm still trying to work with Claire and Russ to understand the scope of

[0:04:27] Voice 1: the role and the best kind of priorities and direction to give this position, building off

[0:04:34] Voice 1: lessons learned from previous previous work in this area and I'm sure some of you will have

[0:04:40] Voice 1: guidance and advice in that as well and I just initiated the work on the reconciliation learning

[0:04:47] Voice 1: group so I'm really looking forward to sitting with some of the trustees in in a shared learning

[0:04:52] Voice 1: space together

[0:04:53] Voice 9: starting very soon well good morning Robin thank you for

[0:05:01] Voice 11: your introduction

[0:05:04] Voice 11: introduction to yourself and welcoming you to the trust and certainly you're taking on a

[0:05:11] Voice 11: significant important piece of work for us and I look forward to working with you as I know that

[0:05:16] Voice 11: all council will. We're excited to have you on board and there's lots to do.

[0:05:22] Voice 1: Okay thank you very

[0:05:23] Voice 1: much. Look forward to meeting each of you and working together.

[0:05:28] Voice 9: All right

[0:05:33] Voice 11: so with that

[0:05:35] Voice 11: And let us begin.

[0:05:37] Voice 11: We have an agenda before us,

[0:05:39] Voice 11: a revised agenda that came in yesterday.

[0:05:42] Voice 11: Thank you very much, Laurie,

[0:05:44] Voice 11: for consolidating all of that information.

[0:05:46] Voice 11: And so I'll just ask if there's anything new or late

[0:05:50] Voice 11: that needs to be added or removed from the agenda.

[0:05:52] Voice 11: CEO, Huffington.

[0:05:54] Voice 11: Mr. Chair, good morning.

[0:05:55] Voice 11: I'd recommend that at 8-1-1, we add UBCM.

[0:06:01] Voice 11: UBCM meeting and 8-1-1,

[0:06:05] One, yes, UBCM,

[0:06:08] Voice 11: okay, so it's a discussion on the program coming up next week, right,

[0:06:17] Voice 11: and so, see, Aaron, I just spoke briefly about that, and that we'll just have a sort of a formal

[0:06:24] Voice 11: representation here, and then there's some binder material, so we can go a little more casually,

[0:06:28] Voice 11: and I suggested that we might do that over the lunch break, a little bit of a working lunch,

[0:06:33] Voice 11: because Tim, I think you've indicated earlier to me that you need to be on your way by about

[0:06:38] Voice 11: two o'clock two o'clock would be great yeah so um okay so let's uh is there anything else to add or

[0:06:46] Voice 11: remove from the agenda

[0:06:47] Trustee Elliott (probable): um yeah just um a small change to how agendas are presented uh or

[0:06:55] Trustee Elliott (probable): standardized across ltcs um just adding a an item for reconciliation or relationship building

[0:07:03] Trustee Elliott (probable): it's been a bit of a different practice than some ltcs and the ones that i've been speaking

[0:07:09] Trustee Elliott (probable): Just to add a new agenda item of consideration.

[0:07:12] Voice 11: So you

[0:07:12] Voice 11: want to put that under new business then?

[0:07:14] Voice 11: Yeah.

[0:07:14] Voice 11: At 7.5.4.

[0:07:16] Voice 11: Sure.

[0:07:17] Voice 11: And the topic is including reconciliation as a...

[0:07:22] Voice 11: As a standard agenda item.

[0:07:25] Voice 11: Yeah.

[0:07:26] Voice 11: Okay.

[0:07:26] Voice 11: So I would say include reconciliation on LTC.

[0:07:33] Voice 11: Again, we can have a discussion about that.

[0:07:36] Voice 11: Okay.

[0:07:37] Voice 11: Anything else?

[0:07:39] Voice 11: All right.

[0:07:39] Voice 11: So then let's then adopt the agenda as amended by general consent.

[0:07:47] Voice 11: And then I'll move on into saying that, of course, the agenda itself is flexible and we can move things around on the agenda in order to facilitate the needs and timing of the members of the committee.

[0:08:04] Voice 11: I just want to ask, particularly Tim, I don't want to put you on the spot.

[0:08:08] Voice 11: Is there anything in particular that we should be addressing that you want to be participating in near the end of the agenda that we might not get to before the time expires?

[0:08:22] Voice 11: 9

[0:08:22] Voice 10: .1.2, I'd like to speak to.

[0:08:28] Voice 11: Right.

[0:08:29] Voice 11: I think there are two new business sections.

[0:08:34] Voice 11: Is one at 7.5?

[0:08:36] Voice 11: Or is that council?

[0:08:37] Voice 11: Well, one is for council.

[0:08:38] Voice 11: oh seven point five is for council right and understood thank you yeah so yeah i i'd like

[0:08:46] Voice 11: to speak tonight okay so let's see how far we are when we get to our lunch break and then maybe we'll

[0:08:52] Voice 11: reject the agenda according to that let's get that heads up and so um uh vice chair elliott

[0:08:58] Voice 11: obviously that one's i just slotted in at 7.5.4 obviously go in at 9.1.3

[0:09:22] Voice 11: Okay, thank you for the context notes there regarding Karla Funk. Are we going to address

[0:09:34] Voice 11: address that somewhere on the agenda or did you want to speak to that about her providing a webinar

[0:09:41] Voice 11: oh yes um i was hoping we could speak with that at some point yes okay should we be adding that

[0:09:47] Voice 11: on the agenda somewhere underneath business it's

[0:09:50] Voice 7: on the chair 9

[0:09:51] Voice 11: .2.2 okay great that's excellent

[0:09:56] Voice 11: thank you very much so i missed that and i've reviewed the consolidated agenda okay so

[0:10:03] Voice 11: then

[0:10:04] Voice 11: And we don't have any original report

[0:10:08] Voice 11: from these closed meetings.

[0:10:10] Voice 11: And so the first item here is the August 25th draft minutes.

[0:10:15] Voice 11: Are there any changes to those minutes?

[0:10:19] Voice 11: Many of the vice-chairs?

[0:10:21] Voice 11: No.

[0:10:22] Voice 11: So then I will take it then that we adopt

[0:10:24] Voice 11: the minutes of August the 25th

[0:10:26] Voice 11: as presented by general consent.

[0:10:29] Voice 11: And this brings us to a follow-up action list.

[0:10:32] And

[0:10:32] Voice 11: as is our practice,

[0:10:34] Voice 11: this would just go around the room

[0:10:37] Voice 11: for those follow-up action items.

[0:10:40] Voice 11: And I'm going to let the CAO take that lead

[0:10:42] Voice 11: because it may not be necessary

[0:10:44] Voice 11: that all senior staff need to report out.

[0:10:46] Voice 11: And so I'll just turn to the CAO to start us off

[0:10:50] Voice 11: on his follow-up action list and his overall report.

[0:10:54] Voice 11: Well, thanks Mr. Chair.

[0:10:55] Voice 11: And indeed we can be brief as we go through there.

[0:10:59] And in being brief,

[0:10:59] Voice 11: if you have specific questions about it,

[0:11:01] Voice 11: I'm here to please just ask and-

[0:11:04] Voice 11: we'll provide you some update um turning to page 12 uh you know much of this is um it says in

[0:11:14] Voice 11: progress but it's in progress to a point where we're almost we're ready to go the learning group

[0:11:18] Voice 11: is underway um we have communicated with the ministry around the government's question and

[0:11:22] Voice 11: that letter is on your agenda for discussion um we do have a vision session organized for

[0:11:29] Voice 11: council and as part of the corporate planning process we'll ensure that

[0:11:33] Voice 11: there will be some decision-making elements associated with that so we build that into that

[0:11:37] Voice 11: process we have amended the strategic plan that's being actioned and we've had some great discussions

[0:11:45] Voice 11: around provincial grant funding formula but that is more work to come in the future and arrangements

[0:11:52] Voice 11: for the hosted breakfast have occurred thanks to lori we've got a fairly robust group who've

[0:11:58] Voice 11: committed so i think we've got 15 attendees and usually something happens and a few don't

[0:12:05] Voice 11: show up but i'm looking forward to that so we can discuss that later on today

[0:12:09] Voice 11: and then just moving on to my more more general statement cao statement mr chair yes please

[0:12:17] Voice 11: is that okay unless there's some specific question any questions

[0:12:20] Voice 11: questions go ahead well mark van bagel's moved on um we wish him well um served the island stress

[0:12:30] Voice 11: very very well for 15 plus years and really put the our interest it infrastructure in place

[0:12:34] Voice 11: um i'm sure he's going to do very well at the city of victoria and um so uh the team

[0:12:42] Voice 11: and feel quite secure where we are and moving forward looking forward to this trust council

[0:12:48] Voice 11: We have a series of stopgaps, you know, as long as we don't engage on any new large projects in the interim, before we go out, I think we're going to be in good shape.

[0:13:01] Voice 11: Staffing, there's three or four positions that Trust Council gave direction to move forward from last year.

[0:13:07] Voice 11: Just from a timeline perspective, let you know that those are now landing now.

[0:13:12] Voice 11: out so

[0:13:12] Voice 11: this is months this is how long it takes to land once you go through the classification

[0:13:18] Voice 11: process survey staff to get specific needs so we've got three positions that we feel are going

[0:13:26] to be posted in the near term um but that's

[0:13:29] Voice 11: going to be nine months from the yes to the

[0:13:31] Voice 11: to actually getting someone sitting here so a moment of reflection there um with i just let

[0:13:40] Voice 11: you know that i've been speaking with the bowen chief administrative officer um over the last

[0:13:46] Voice 11: little bit around the referral um and um putting together an opportunity for the next um real

[0:13:53] Voice 11: discussion which we're thinking would be a meeting sometime in october and so i bring that back to

[0:13:58] Voice 11: you um for some specifics which is the next that's really the next opportunity to fundamentally

[0:14:04] Voice 11: discuss the your response back to their initial referral and finally I'd like to

[0:14:13] Voice 11: thank you with regards to the budget and the budget session you'll see that

[0:14:17] Voice 11: you've agreed to have a meeting on October 4th we'll refocus particularly

[0:14:20] Voice 11: on the some of the budget requests business cases will be associated with

[0:14:27] Voice 11: those requests will be provided to you for a review beforehand and then that

[0:14:32] Voice 11: provides just enough time for it to get to the first blush of the budget. There is the idea that

[0:14:41] Voice 11: this is the first blush of the budget. It's not the final product. We get materials and ideas on

[0:14:48] Voice 11: the table and we start to win them from there. That being said, there is a report here that

[0:14:52] Voice 11: gives you just an overview and if you want, we can walk through some of those pieces. But remember,

[0:14:57] Voice 11: we are going to be doing it again on October 4th

[0:15:00] Voice 9: okay that's

[0:15:02] Voice 11: me that's a Monday I think

[0:15:04] Voice 11: everybody have that on their calendar it's

[0:15:07] Trustee Elliott (probable): a Wednesday Wednesday

[0:15:09] Voice 11: uh

[0:15:09] Trustee Elliott (probable): the same day as Belenus when Chelsea okay

[0:15:12] Voice 11: um oh I see the original date was um

[0:15:17] Voice 11: all through two dates that's right okay so we chose these things like that

[0:15:22] Voice 11: all right excellent um let's ask the Bowen meeting that you're speaking with Liam about

[0:15:30] Voice 11: are you anticipating that would be in person or electronic yes okay there's some discussion there

[0:15:36] Voice 11: looking at where where would be a good venue right and so i'll be in touch with all of you

[0:15:42] Voice 11: you know as that develops okay um any questions from the other uh vice chairs uh toby ellis sorry

[0:15:47] Trustee Elliott (probable): just the context notes do say next meeting october 2nd so i wanted to clarify that speaking about the

[0:15:54] Trustee Elliott (probable): special electronic meeting that's October 4th sorry on page five oh yeah

[0:16:02] Voice 9: I was confused

[0:16:03] Voice 9: because

[0:16:03] Trustee Elliott (probable): the reconciliation learning group is meeting on the second so that

[0:16:08] Trustee Elliott (probable): I'm just making sure we don't that's my mistake before please okay good

[0:16:15] Voice 11: um okay and um I'll turn

[0:16:19] Voice 11: to the director's table over here do you uh you wish to each of you wish to report

[0:16:25] Voice 11: i'll start with claire okay um

[0:16:27] Voice 6: i don't have anything particular to point out to you on

[0:16:30] Voice 6: your follow-up action list okay and as a director's report i can advise as the ceo

[0:16:34] Voice 6: mentioned we're moving towards hiring so i'm moving towards hiring for the permanent position

[0:16:39] Voice 6: for the senior policy advisor position and then we are still working through classification with

[0:16:44] Voice 6: regard to the administrative coordinator position so those are the two actions we're taking right

[0:16:49] Voice 6: now okay

[0:16:51] Voice 10: good morning steph i'm sorry i don't have anything to add in terms of my follow-up action

[0:16:56] Voice 10: list reports and my sort of corrective report is in your agenda for gc so if you want we can

[0:17:01] Voice 10: remember there i can do a brief highlight right now do a brief pilot right now okay um so we have

[0:17:08] Voice 10: lots of things going on that you don't see from lpc and rpc perspectives although most all those

[0:17:13] Voice 10: things are moving well the uh city view software which we call the local government development

[0:17:18] Voice 10: of an application process we inherited that from art and i think we've got that under control the

[0:17:24] Voice 10: timeline got bumped maybe a month off because of this departure and some of the complications but

[0:17:28] Voice 10: that's uh that's good we're doing well staffing wise we're uh doing very well in terms of um

[0:17:35] Voice 10: people are coming in they're getting anchored in we're pretty happy there's always a little

[0:17:39] Voice 10: bit of movement and what else can i tell you i think that's actually about it i'm going to cover

[0:17:45] Voice 10: and anything other than that it's just uh you know lpc projects moving along rpc has a report out

[0:17:51] Voice 10: about uh advancing your business cases and um applications are somewhat calm in relation to

[0:17:58] Voice 10: previous couple years but uh it's the usual sort of cycle when they get a little bit quieter in

[0:18:04] Voice 10: the winter months as developers and developers later i'll

[0:18:10] Voice 11: do thank you mr jane any questions

[0:18:11] Voice 11: Any questions for the Director, Legislative Services Manager, David Maughan or anything?

[0:18:16] Voice 5: Yeah, thank you. Nothing to add to the file faction list other than there's quite a few policy requests there and number five will be my priority.

[0:18:26] Voice 5: So that's the first one that I'll be reporting back to executive with and then I'll work through the other ones.

[0:18:31] Voice 5: The first one under item one is actually on your agenda to go to council for some consideration.

[0:18:38] Voice 5: And the only other thing I'll comment on is the Accessibility Committee.

[0:18:43] Voice 5: So we do have one member which is appointed by Council and we're in the process of recruiting

[0:18:50] Voice 5: the external members.

[0:18:51] Voice 5: So I'll let you know how that goes once we get some names and we may be bringing some

[0:18:58] Voice 5: names to you for selection.

[0:19:02] Voice 11: Okay, excellent.

[0:19:04] Voice 11: I saw Director Mobs on the line there.

[0:19:06] Voice 11: Do you have something to report out on, on your follow-up action list, Director Mott?

[0:19:13] Voice 4: Good morning, Executive.

[0:19:16] Voice 4: There's just two items on my section of the follow-up action list.

[0:19:19] Voice 4: The first relates to a financial policy review.

[0:19:22] Voice 4: That will not begin until Trust Council has had a look at their overall policies.

[0:19:27] Voice 4: I believe that's happening at the upcoming meeting in September.

[0:19:30] Voice 4: And then we'll be able to dig into that policy item.

[0:19:33] Voice 4: The second item relates to the exploration of self insurance for the Islands Trust and the Islands Trust Conservancy.

[0:19:39] Voice 4: We have started initial conversations with an actuary around that work.

[0:19:43] Voice 4: And so hopefully we can start moving that forward in coming months.

[0:19:47] Voice 4: Of course, the budget cycle has now began. We are we are deep in that budget cycle now.

[0:19:52] Voice 4: And so that's going to be my main focus over the next few months until it's approved in March.

[0:19:57] Voice 4: so this project will proceed but it will not be done sort of in the next couple of months we have

[0:20:04] Voice 4: a target date of the end of the calendar year as far as a director's report I've been away for the

[0:20:10] Voice 4: last week or so so I'm coming back to lots of emails to catch up on and of course getting that

[0:20:15] Voice 4: first draft of the budget put together for financial planning committee who's going to be

[0:20:19] Voice 4: reviewing it next week that's my primary focus we are planning to get the job posting up for the

[0:20:25] Voice 4: manager of finance and accounting within the next week or so i'm very excited about that especially

[0:20:29] Voice 4: as we head into busy time for me um so yeah i'm happy to take questions that's probably the um

[0:20:36] Voice 4: the most i need to report on on this time okay

[0:20:39] Voice 11: very good thank you very much julian

[0:20:41] Voice 11: uh any questions for the director no okay well then that i think concludes our um call of action

[0:20:49] Voice 11: list reports um before i move on um i just want to make note and thank um uh both uh mark and

[0:20:57] Voice 11: vehicle for his service to the arms trust um indeed tools that we use within our information

[0:21:02] Voice 11: systems they're brought to us by mark and that is significant and his was his mapping work was also

[0:21:08] Voice 11: significant so i just want to thank mark for his long service balance trust and wish him every

[0:21:13] Voice 11: success in his future work i also just want to take this moment also to thank delani for the

[0:21:18] Voice 11: the work that she had been doing here as the policy analyst here and now that she is moving

[0:21:26] Voice 11: on and we'll certainly miss her and again I want to thank her for the significant body of work that

[0:21:31] Voice 11: she'd hold together under the trust area services umbrella to help us advance and understand our

[0:21:38] Voice 11: policy statement and work with our community not easy work but really important work so just really

[0:21:45] Voice 11: really grateful to Delon. Yeah. So let's move on. And this will bring us to a local trust committee

[0:21:54] Voice 11: chair updates. So I'm going to try and rotate around the room as I do random. Sometimes it

[0:22:00] Voice 11: might appear, but I'm going to start on my left here with Toby Elliott and a brief update of

[0:22:06] Voice 11: significance to report out to all of us about what's happening on your LTCs.

[0:22:11] Trustee Elliott (probable): it's not actually really anything to report um we met on south pender september 1st um it was a

[0:22:20] Trustee Elliott (probable): really good meeting really supported by robert kojima and looked at um the future minor project

[0:22:27] Trustee Elliott (probable): sort of settling on the lub amendments um for a third review of the lub yeah for that community

[0:22:38] Trustee Elliott (probable): um I had oh yes in Thetis Island uh Thetis LTC we met on Tuesday the 5th and uh I think the

[0:22:50] Trustee Elliott (probable): significant piece of work is to invite um an allocate counselor um Ken Thomas

[0:22:58] Trustee Elliott (probable): Ken Thomas to um see if we could he could provide an opening uh to one of our future meetings or

[0:23:05] Trustee Elliott (probable): would like to attend so um it was a really good meeting and um i was thankful to meet on thetis

[0:23:11] Trustee Elliott (probable): in person however brief it was and we all scattered to our respective other business

[0:23:16] Trustee Elliott (probable): um that's about

[0:23:18] Trustee Elliott (probable): it from my tcs thank

[0:23:20] Voice 11: you very much uh tim peterson how's things going in your ltcs um friday we met

[0:23:27] Voice 11: the orgy island local trust committee met um endorsing our proposal for uh first nation

[0:23:34] Voice 11: and relationship building as a major project um so it was uh but no significant work there's

[0:23:42] Voice 11: ongoing concern about the rogers cell tower proposal there and um uh also there was also

[0:23:52] Voice 11: endorsement around the land use bylaw review project for hornby um yesterday was galliano

[0:24:00] Voice 10: record short meeting at one hour and nine minutes

[0:24:04] Voice 11: uh probably will never experience

[0:24:08] Voice 11: such a short ltc again in my career but uh that was it went smoothly there wasn't a lot

[0:24:14] Voice 11: on the agenda and um salt spring this evening for a special town hall session this evening and then

[0:24:24] Voice 11: in our regular LTC business tomorrow.

[0:24:26] Voice 11: So that's it for me.

[0:24:30] Voice 11: What's the topic of this evening's special session?

[0:24:33] Voice 11: Does not have a topic.

[0:24:35] Voice 2: Oh, special.

[0:24:37] Voice 11: The town hall.

[0:24:39] Voice 11: I see.

[0:24:41] Voice 11: Strictly town hall, yeah.

[0:24:43] Voice 2: Okay,

[0:24:44] Trustee Maude (probable): very good then.

[0:24:45] Trustee Maude (probable): David Mott.

[0:24:46] Trustee Maude (probable): None of our LTCs have met yet.

[0:24:49] Trustee Maude (probable): Two weeks from now, we have the omnibus tour

[0:24:52] Trustee Maude (probable): of everybody's having a meeting one after another so next gathering i'll have lots and lots to report

[0:24:57] Trustee Maude (probable): um i think the the only thing that's significant is i don't think it reported out

[0:25:02] Trustee Maude (probable): um was saturn ltc had a meeting um with the ministry of highways over various community

[0:25:10] Trustee Maude (probable): issues with there was um the repairs association um crd representation it was basically a round

[0:25:18] Trustee Maude (probable): roundtable as to how the community can have more impact on the highways and that's that happened

[0:25:22] Trustee Maude (probable): i believe two weeks ago um otherwise no it's been very peaceful in my part of the world

[0:25:26] Voice 11: excellent that's good to hear um thank you very much and so from my area i think i reported out

[0:25:33] Voice 11: previously already that's a gambier island uh meeting on gambier and now actually done the

[0:25:40] Voice 11: full long distance trip to uh to gambier and gibson's for those lpc meetings and now understands

[0:25:46] Voice 11: in why travel is challenging for that part of the world,

[0:25:52] Voice 11: but I am so glad to be able to be in Helsinki

[0:25:54] Voice 11: and get to know those people.

[0:25:58] Voice 11: So, let us continue.

[0:26:00] Voice 11: Amstrad's constituency liaison update.

[0:26:03] Voice 11: Toby, Elliot, do you have anything?

[0:26:04] Trustee Elliott (probable): There's nothing to report.

[0:26:07] Trustee Elliott (probable): The audited financial statements are in this council package,

[0:26:13] Trustee Elliott (probable): and that was a special meeting that was held

[0:26:16] Trustee Elliott (probable): to receive the auditor's reports um charles can has joined us which i think is i've reported out

[0:26:24] Trustee Elliott (probable): before and uh chair chair risa spith is is taking the help from uh linda adams yeah our next meeting

[0:26:33] Trustee Elliott (probable): is coming up shortly so i think that's going to be a bit it's a very full agenda on october 3rd

[0:26:44] Voice 9: Okay,

[0:26:45] Voice 11: very good.

[0:26:46] Voice 11: So thank you.

[0:26:47] Voice 11: And then as listed as a sub-item for information here

[0:26:50] Voice 11: is the adopted minutes of the Honourable Consumers

[0:26:52] Voice 11: and Safety Committee liaison meeting.

[0:26:54] Voice 11: It's

[0:26:55] Trustee Elliott (probable): on page 20 of your package.

[0:26:56] Voice 11: Can we

[0:26:58] Trustee Elliott (probable): have a bit of a discussion

[0:27:00] Trustee Elliott (probable): on potentially scheduling the follow-up meeting

[0:27:03] Trustee Elliott (probable): that we talked about to do with First Nations engagement

[0:27:07] Trustee Elliott (probable): and how that affects both our bodies?

[0:27:09] Trustee Elliott (probable): Or where can we slot that in for discussion?

[0:27:14] Voice 11: So, help me out a bit, remind me, this was at our liaison meeting?

[0:27:19] Voice 11: In our meeting,

[0:27:19] Voice 11: yeah, in the minutes.

[0:27:21] Trustee Elliott (probable): Sort

[0:27:21] Voice 11: of ran out of time.

[0:27:22] Trustee Elliott (probable): We ran

[0:27:22] Trustee Elliott (probable): out of time.

[0:27:24] Trustee Elliott (probable): And we basically said that either we should meet more frequently

[0:27:28] Trustee Elliott (probable): or attend one another's meetings.

[0:27:31] Trustee Elliott (probable): But the significant item that we didn't cover was First Nations engagement

[0:27:38] Trustee Elliott (probable): engagement and referral processes, and that we sort of wanted to advance for a future meeting

[0:27:45] Trustee Elliott (probable): right in between

[0:27:47] Trustee Elliott (probable): the regular annual meetings.

[0:27:50] Voice 11: So, Director Frazier,

[0:27:55] Voice 11: constituency in your area of expertise, have you applied any thought to that or

[0:27:59] Voice 11: have any consideration at this time?

[0:28:01] Voice 9: Well, we're going to do this.

[0:28:03] Voice 9: Okay.

[0:28:06] Voice 9: sorry would

[0:28:08] Trustee Elliott (probable): you tell me do you mind reframing the question yeah sure uh

[0:28:13] Trustee Elliott (probable): so during that meeting for one it was noted that islands trust conservancy

[0:28:17] Trustee Elliott (probable): or the executive committee could invite each other to attend their respective meetings we

[0:28:21] Trustee Elliott (probable): decided there's these um items of mutual interest we need to discuss more

[0:28:26] Trustee Elliott (probable): uh frequently perhaps and then the complexity of the referral process with first nations

[0:28:36] Trustee Elliott (probable): referrals. This is something that both bodies are interested in discussing and how we're

[0:28:41] Trustee Elliott (probable): approaching it together. So we didn't discuss that at our meeting and we don't have a scheduled

[0:28:46] Trustee Elliott (probable): time.

[0:28:48] Voice 6: Yeah, so sorry. Thank you for giving that. Because we've sent letters to all nations asking

[0:28:53] Voice 6: for leadership to leadership meetings and we have direction for our senior intergovernmental

[0:28:57] Voice 6: or senior Indigenous relations advisor to be working on with the Director of Planning.

[0:29:04] Voice 6: um to look at the referral process and how

[0:29:07] Voice 2: we might amend it

[0:29:07] Voice 6: i think it's premature at this

[0:29:08] Voice 6: time to start thinking about it and certainly those things are happening we're going to look

[0:29:12] Voice 6: to nations kind of advise us on what changes might work best for them but i think at this

[0:29:17] Voice 6: time it would be premature for the two bodies to discuss it because we're still waiting for

[0:29:20] Voice 6: some of that foundational work to be done

[0:29:22] Voice 11: great and so obviously robin can be aware of this and

[0:29:27] Voice 11: absolutely yeah i love that yeah what

[0:29:30] Voice 6: i can add the one thing we're hoping to try and do is not

[0:29:34] Voice 6: have all these independent projects all going, you know, many, many times, and try and, if we're

[0:29:41] Voice 6: doing engagement, bring multiple topics at once, so we can have a cohesive discussion.

[0:29:47] Voice 11: Yeah, to the attendant other point, there's no limitation on

[0:29:54] Voice 11: opportunities to meet between the two bodies, and once a year might not be.

[0:30:00] Voice 11: Yeah. Doing enough justice to some of the issues on the table.

[0:30:04] Voice 11: So there can be another meeting that's scheduled where you sit together and discuss common issues.

[0:30:11] Voice 2: Could

[0:30:12] Voice 11: be between now and Christmas or just after, I don't know when.

[0:30:16] Voice 11: It doesn't have to be all day.

[0:30:17] Voice 11: No.

[0:30:18] Voice 11: Issue-specific, too, I would think.

[0:30:19] Voice 11: and it does it does strike me that in this uh i'll stress the liaison update piece um if there's

[0:30:27] Voice 11: a topic that needs to be discussed we could facilitate that in that venue by inviting

[0:30:34] Voice 11: members of the conservancy to join us and then have a specific topic discussion sure does that

[0:30:41] Voice 11: seem like a reasonable thing rather than scheduling independent meetings because that has its own

[0:30:45] Voice 11: sets of challenges but maybe there are also times when we need to have more extensive meetings and

[0:30:50] Voice 11: we can determine that together i

[0:30:52] Trustee Elliott (probable): think that was the discussion though because there's there's a

[0:30:55] Trustee Elliott (probable): few pieces conservation as a key piece to advance our argument to the province for

[0:31:03] Trustee Elliott (probable): additional support is one policy review and the governance review and so this this would be

[0:31:09] Trustee Elliott (probable): difficult for one member of a board to bring unless they're really ably supported so i don't

[0:31:15] Trustee Elliott (probable): know i i would like to see a schedule a joint meeting in the next three months um to explore

[0:31:21] Trustee Elliott (probable): some of the topics that we didn't um get to in this so

[0:31:25] Voice 11: when is the next uh conservancy meeting

[0:31:28] Voice 11: october

[0:31:28] Trustee Elliott (probable): 3rd so

[0:31:29] Voice 11: i think then what we would like to see is that request comes through formally and

[0:31:34] Voice 11: then we'll just do that that seemed reasonable but i was actually talking about our if we if

[0:31:39] Voice 11: the notion is we want to meet more regularly we need to find a mechanism to do that this is a

[0:31:44] Voice 11: a particular topic of interest that we want to

[0:31:46] Voice 9: action and direct more might well yes

[0:31:53] Trustee Elliott (probable): the first

[0:31:54] Trustee Elliott (probable): nation's referral process i totally agree with you claire we need to do some more work in our

[0:31:59] Trustee Elliott (probable): respective departments come back together and discuss yeah i

[0:32:02] Trustee Elliott (probable): think a more regular meeting

[0:32:05] Trustee Elliott (probable): potentially could be explored on some of these other issues because we're operating a little

[0:32:10] Trustee Elliott (probable): bit in silos okay and i am trying to to do the liaison work but i i can't convey we can't have

[0:32:17] Trustee Elliott (probable): enough discussion with just me bringing a topic forward without discussing it

[0:32:22] Voice 6: chair i'll just

[0:32:24] Voice 6: know one other thing we're planning on is inviting the conservative now that the conservancy chair

[0:32:28] Voice 6: is an appointed member um we're working towards inviting that conservancy chair to present the

[0:32:34] Voice 6: a conservancy report at council, subject to her availability to travel to council. So you will

[0:32:40] Voice 6: have one additional opportunity for liaison there with the board chair and council at council

[0:32:45] Voice 6: meetings that she's able to attend. So I just wanted to make you aware, in addition to potentially

[0:32:49] Voice 6: more meetings, you're going to have that one extra touch point as well. So if you'd like us,

[0:32:55] Voice 6: certainly my advice would be potentially look at inviting conservancy members to one of your

[0:33:01] Voice 6: maybe potentially existing executive committee meetings such that you're not scheduling an

[0:33:05] Voice 6: additional meeting yeah um and then you could be the host of it and they could be your guest to

[0:33:09] Voice 6: that meeting yeah

[0:33:10] Voice 11: yeah i'm just trying to communicate that the administration should be

[0:33:15] Voice 11: no impediments oh they say and there's no problem okay let's

[0:33:19] Voice 11: organize the meeting if you want to

[0:33:20] Voice 11: organize the meeting okay when they can be so then come to you as a liaison you can communicate to

[0:33:27] Voice 11: the conservancy we're certainly interested in that and let's get that kicked off formally sure and

[0:33:32] Voice 11: we'll schedule it thank you

[0:33:34] Voice 11: so that either is an independent meeting or fits within the uc meeting

[0:33:37] Voice 11: excellent and perhaps post council where the agendas are lighter maybe there's an opportunity

[0:33:43] Voice 11: to do them in a way that would be effective for everybody's schedules okay

[0:33:48] Trustee Elliott (probable): is

[0:33:49] Voice 11: that good yes thank

[0:33:50] Trustee Elliott (probable): you okay

[0:33:52] Voice 11: um so then that brings us to um a bylaws for approval and consideration um as we go into

[0:34:03] Voice 11: that i just have recalled that i think there was some timing associated with the closed meeting

[0:34:07] Voice 11: because of warren digman's availability do we need to excel and advance that on the agenda

[0:34:14] Voice 11: Am I wrong about that, if I'm asking?

[0:34:17] Voice 11: Sure, yeah, Ward City developed before too.

[0:34:21] Voice 11: Okay, so that's sort of perfect.

[0:34:23] Voice 11: So then you would need to advance that somewhere

[0:34:25] Voice 11: along the line.

[0:34:26] Voice 11: So let's consider that over the lunch

[0:34:28] Voice 11: about how we would schedule what's remaining on the agenda.

[0:34:33] Voice 11: So let's go into the bylaws for approval and consideration.

[0:34:36] Voice 11: The first one here is the Gambier Island

[0:34:39] Voice 11: Freedom of Information and Privacy Protection

[0:34:41] Voice 11: protection by-law number 357, it's a request for decision.

[0:34:46] Voice 11: As the chair of that LTC, I will introduce the motion.

[0:34:52] Voice 11: I think you're all familiar with the Freedom of Information

[0:34:56] Voice 11: and Privacy Protection by-laws,

[0:34:58] Voice 11: and perhaps I can just make the motion

[0:35:01] Voice 11: and we'll advance that and I don't know

[0:35:03] Voice 11: if we need to necessarily repeat that at all.

[0:35:05] Voice 11: So I will move then that the Islands Trust

[0:35:07] Voice 11: Executive Committee approve Cambria Island

[0:35:10] Voice 11: Island Local Trust Committee bylaw number 357,

[0:35:12] Voice 11: sighted as Gambier Island Local Trust Committee,

[0:35:15] Voice 11: Freedom of Information and Protection of Privacy,

[0:35:17] Voice 11: bylaw number 157, 2023,

[0:35:20] Voice 11: in accordance with section 27 of the Island's Best Act.

[0:35:27] Trustee Elliott (probable): Accompanied by Muser.

[0:35:32] Voice 11: Thank you, Tim.

[0:35:33] Voice 11: Any discussion?

[0:35:35] Voice 11: All those in favor?

[0:35:37] Voice 11: It's just in your first iteration,

[0:35:38] Voice 11: instead of 357, rather than 157.

[0:35:42] Voice 11: Oh, I apologize.

[0:35:44] Voice 11: So yeah, let that be known that it was number 157,

[0:35:48] Voice 11: not 357.

[0:35:49] Voice 11: That's why I put my glasses up.

[0:35:51] Voice 2: Okay,

[0:35:52] Voice 11: so then that carries unanimously.

[0:35:56] Voice 11: Thank everybody for that.

[0:35:57] Voice 11: And thank you, David Muller,

[0:35:59] Voice 11: for advancing this work through the LCCs.

[0:36:02] Voice 11: These are cases of where template bylaws do work,

[0:36:08] Voice 11: and they're administrative in nature and so thankful for that so uh if we're okay at 9 54

[0:36:16] Voice 11: trust council meeting preparation let me see how we can get through this and maybe we'll

[0:36:21] Voice 11: look for a break that if necessary somewhere let's say 10 30 or 11 or something and then we'll go

[0:36:35] Voice 11: So this is important work in assessing all of the documents that are before us, of which

[0:36:43] Voice 11: there's a significant number, and I've been in the practice of addressing these a section

[0:36:48] Voice 11: at a time, i.e. section 7.1, and then followed by 7.2, 7.3, and asking vice chairs for any

[0:36:58] Voice 11: the input that they might have and we'll also have an opportunity for staff to um articulate

[0:37:04] Voice 11: any details that might be necessary as we go through um what we're looking for is to be sure

[0:37:10] Voice 11: that the information is complete and uh the information that is there in the case of a

[0:37:15] Voice 11: decision um is it's adequate for council to consider um their decision making um not

[0:37:22] Voice 11: necessarily an opportunity for us to discuss the merits of it because this is council business

[0:37:28] Voice 11: but we'll flow through with that so that's all right i'll proceed on that basis so 7.11 september

[0:37:34] Voice 11: trust council pda schedule i do want to provide the opportunity for ceo just to uh um speak to

[0:37:41] Voice 11: in whatever fashion you might want to with respect to that agenda schedule okay thank you mr chair so

[0:37:47] Voice 11: here we go uh a well-crafted agenda sits in front of you with a schedule

[0:37:53] Voice 11: that being said who knows what what awaits so um when we look at this agenda we go where's

[0:38:00] Voice 11: some elasticity or opportunities for extra time and then we always assist the chair in in looking

[0:38:07] Voice 11: at what might be a long-ranging topic and what might not there's already a couple of things that

[0:38:12] Voice 11: you might want to consider i'd suggest we have a brief discussion around this mr chair and then

[0:38:15] Voice 11: at the end of the once we've talked about all the topics then come back and go does this make sense

[0:38:22] Voice 11: given our conversation of the last hour and a half that being said i'll leap in quickly yeah and say

[0:38:27] Voice 11: that uh i know i've noted there's three long-range discussion items on this agenda this is a think

[0:38:34] Voice 11: agenda let's say um you'll see the closed session for a couple of hours around uh some legal

[0:38:40] Voice 11: opinions um that's going to be um we're essentially a slightly different format from others and we're

[0:38:49] Voice 11: opening with the closed session because it's going to be a good conversation, hopefully.

[0:38:54] Voice 11: Following up then discussion around, I see the law compliance and enforcement RFD. I think there

[0:39:01] Voice 11: should be some discussion around that. And then following the corporate planning framework.

[0:39:05] Voice 11: And so those are the three pieces in your first day. When we get to the visioning session,

[0:39:12] Voice 11: I think that visioning session is going to be built upon by the discussions earlier.

[0:39:16] Voice 11: earlier and if those discussions are robust and fantastic there's a good chance that we're going

[0:39:22] Voice 11: to get something out of this next session but one can't anticipate something like visioning

[0:39:26] Voice 11: later on we can talk about how that session's being how we're running it and who's going to

[0:39:34] Voice 11: be doing what moving it to the middle of wednesday you'll see there's a competitive concept is being

[0:39:40] Voice 11: offered to us which is a tour of magic lakes thank you for raising that yeah so that's at noon

[0:39:46] Voice 11: i chatted with laurie she seemed so i don't know when we would discuss that maybe it's a little

[0:39:54] Voice 11: later on in the agenda here but at least from an organizational perspective it seems doable

[0:40:01] Voice 11: um so we offer that laurie would you add anything um

[0:40:05] Voice 7: from the email that was received they seem to

[0:40:07] Voice 7: have it all turkey so um there would be two options then for trust council to go to the

[0:40:14] Voice 7: kingfisher forest they would be um carpooling there themselves or get on the bus and go

[0:40:20] Voice 7: on the magic picture okay

[0:40:24] Voice 11: if you're uh comfortable with that um and i guess each of the parties

[0:40:28] Voice 11: should that are offering the tours should be aware that they won't necessarily be receiving

[0:40:34] Voice 11: a full contingent of council because no doubt some will go one direction others will go the

[0:40:38] Voice 11: other exactly as long as

[0:40:39] Voice 11: it's fine with everybody that's participating i

[0:40:42] Trustee Elliott (probable): would have difficulty with

[0:40:43] Trustee Elliott (probable): that i really want to go to both i think is a really interesting opportunity can we ask them

[0:40:50] Trustee Elliott (probable): if they could also not maybe also but what about after choose like tuesday evening after we've

[0:40:59] Trustee Elliott (probable): adjourned is there an opportunity i mean this is a late addition to it

[0:41:04] Voice 7: is a late addition and the

[0:41:05] Voice 7: schedule is with the um food to be served right at 5 30 right yeah in the building um i wouldn't

[0:41:14] Trustee Elliott (probable): mind going on a driving tour in the evening after dinner but that's just me that

[0:41:22] Voice 11: might be just you

[0:41:23] Voice 11: in that there will be a few other people on the trip

[0:41:26] Trustee Elliott (probable): i can bring my car and go tour magically

[0:41:31] Trustee Elliott (probable): in

[0:41:32] Voice 11: that people have been sitting around after a full day of work and then they get to seven after

[0:41:37] Voice 11: having eaten so i'd probably suggest you do interior to your day yeah

[0:41:41] Voice 11: um yeah it's not the

[0:41:44] Trustee Elliott (probable): first time

[0:41:44] Voice 11: we've had two different no i know

[0:41:46] Trustee Elliott (probable): gabriella was an example for sure um yeah yeah

[0:41:52] Voice 11: i i'm surprised that um we've got it it's a turnkey as you say that we could actually embrace

[0:41:58] Voice 11: it easily i was concerned that it would be challenging for us to do that but if it's

[0:42:02] Voice 11: turnkey i would say oh they've got a bus and they're going to show up and we've got lunches

[0:42:06] Voice 11: Yeah, so it's just offered as an alternative option, and I'm sure that the individual that could be running the tour would be inclined perhaps to offer a private tour at some other time, perhaps when you're coming down to South Kendra for an LTC meeting even.

[0:42:23] Trustee Elliott (probable): I'll get in touch and see if they can offer something alternative for the after-trust council, if there's any interested trustees, because I'd really like to do that.

[0:42:32] Voice 11: The participation that the CEO

[0:42:35] Voice 11: has pointed out may be challenging.

[0:42:37] Voice 11: Okay.

[0:42:38] Voice 11: Okay.

[0:42:38] Voice 11: Well, then, go ahead.

[0:42:40] Voice 11: Back to you.

[0:42:41] Voice 11: So then, other than that, we just run through the rest of the afternoon.

[0:42:44] Certainly, administrative services,

[0:42:46] Voice 11: we're nesting the beginning of the budget process

[0:42:49] Voice 11: with the reporting out and the audit report and the assumptions and principles document

[0:42:59] Voice 11: and so forth.

[0:43:01] Voice 11: Yeah.

[0:43:02] Voice 11: Yeah. And then we've got to the next day, we've got a new business from Peterson and Boland around the trust meeting schedule.

[0:43:09] Voice 11: I anticipate those both could be reasonable discussions as well.

[0:43:15] Voice 11: And I suggest we do indeed have the regular closed meeting. So we're having essentially two closed meetings.

[0:43:22] Voice 11: So this one's on March 1st, 15 on the first day.

[0:43:26] Voice 11: And then at

[0:43:27] Voice 1: 8.30 on the

[0:43:28] Voice 11: Thursday, which is our regular opportunity.

[0:43:30] Voice 11: I understand.

[0:43:31] Voice 11: Okay.

[0:43:32] Voice 11: And ideally, that will be referred and indicated with us.

[0:43:36] Voice 11: Okay.

[0:43:36] Voice 11: So in terms of the schedule, I think, key thoughts.

[0:43:40] Voice 11: So any questions in broad terms on the schedule as presented, and then we'll obviously figure

[0:43:45] Voice 11: this out in terms of the agenda and the schedule after we've gone through all the items.

[0:43:48] Voice 11: I spoke slightly too soon.

[0:43:50] Voice 11: Oh.

[0:43:50] Voice 11: On your agenda under your PEC, you'll see 8-1-2-1, and that's supporting the chairs

[0:43:57] Voice 11: for a discussion on climate change action.

[0:44:00] Voice 11: As you set your work plan, you noted the work of the previous council and that was a priority

[0:44:11] Voice 11: of executive.

[0:44:13] Voice 11: Less so has it been discussed at this trust council, so you said ably, we should do that.

[0:44:20] Voice 11: Here's the starter conversation material.

[0:44:23] Voice 11: You could just, you got a couple options, if you feel there isn't enough to talk about

[0:44:28] of this press council you could have

[0:44:30] Voice 11: this schedule or you could go great receive that

[0:44:34] Voice 11: let's work that for that for december so you

[0:44:39] Voice 11: might want to discuss that when you get to it at

[0:44:43] Voice 11: eight one two one yeah i'm inclined to think that that would be a december conversation

[0:44:49] Voice 11: because of course december is also next one step closer to budget acceleration

[0:44:59] Voice 11: Okay. Thank you for that. So shall we proceed then with the remainder of the item in the

[0:45:06] Voice 11: section 7.1? We have, I'm just going to ask it on 7.2 through 7.12, although some of those,

[0:45:19] Voice 11: 1.3, obviously the kingfisher forest thing, maybe you've touched on that, but maybe there's more

[0:45:25] Voice 11: which ones do you wish to speak to or address on item 7.12 and 7.113 that's in that that first

[0:45:36] Voice 11: section is there anything you want to speak to otherwise i'll just advance it to council

[0:45:42] Voice 11: just

[0:45:43] Trustee Elliott (probable): pause sorry if we can that's fine yeah i don't want to rush through this

[0:45:48] Trustee Elliott (probable): no i just come back after i go oh i wanted to discuss this yeah

[0:45:53] Trustee Elliott (probable): One, two, where is the

[0:45:59] Trustee Elliott (probable): provincial review? 7.17.

[0:46:02] Trustee Elliott (probable): Well, I think 7.18.

[0:46:07] Voice 9: Yeah.

[0:46:08] Trustee Elliott (probable): And 7.19.

[0:46:11] Trustee Elliott (probable): Okay. And 7.17.

[0:46:14] Trustee Elliott (probable): Okay.

[0:46:19] Voice 11: So we'll call

[0:46:20] Voice 11: 7.17 through 7.1.

[0:46:23] Trustee Elliott (probable): Well, and probably 11, too.

[0:46:24] Trustee Elliott (probable): um we if we have feedback over

[0:46:30] Voice 11: briefing yeah yeah that's the intention yeah okay okay

[0:46:35] Voice 11: yeah

[0:46:37] Voice 9: 13 definitely so

[0:46:43] Voice 11: you want to pull that for discussion as well thanks uh vice chairs

[0:46:47] Voice 11: anything else seven three six is on there no we're in only section seven point one oh good

[0:46:53] Voice 11: see

[0:46:54] Trustee Maude (probable): here we go jumping ahead

[0:46:58] Trustee Maude (probable): 716

[0:46:59] Trustee Maude (probable): Peterson

[0:47:02] Voice 11: no I don't see

[0:47:04] Voice 11: anything else in here

[0:47:05] Voice 11: so then by general consent I'm going

[0:47:08] Voice 11: to advance to council

[0:47:09] Voice 11: item 7.1.2

[0:47:12] Voice 11: 7.1.3

[0:47:14] Voice 11: 7.1.4

[0:47:16] Voice 11: 7.1.5

[0:47:19] Voice 11: and 7.1.6

[0:47:22] Voice 11: I'd like to speak to 7.1.6.

[0:47:25] Voice 11: I thought you might.

[0:47:26] Voice 11: How long is this bell ringing?

[0:47:29] Voice 7: Two minutes.

[0:47:31] Voice 7: Not much.

[0:47:32] Voice 11: Should we have a break?

[0:47:34] Voice 11: It annoys me.

[0:47:36] Voice 11: I would take a little break.

[0:47:38] Voice 11: Point one, two then.

[0:47:41] Voice 11: We'll be at that council.

[0:47:43] Voice 11: All those items are passed to council as presented.

[0:47:45] Voice 11: And we're just...

[0:47:49] Voice 11: Do we still want to have a recess

[0:47:51] Voice 11: to fill up our coffee cups?

[0:47:52] Voice 11: Should we keep going?

[0:47:54] Voice 9: You said the word break.

[0:47:56] Voice 9: Yeah, okay.

[0:47:57] Voice 9: Five minutes, let's come back.

[0:47:59] Voice 9: Okay, welcome back, everybody.

[0:53:37] Voice 9: We've

[0:53:38] Voice 11: selected a few items to discuss

[0:53:40] Voice 11: on the perspective of our Denver Council.

[0:53:42] Voice 11: So the first one being 6.1.7.1.6,

[0:53:48] Voice 11: the CAO's report.

[0:53:50] Voice 11: So CAO, over to you,

[0:53:52] Voice 11: and then perhaps I'll be sending my question.

[0:53:54] Voice 11: Well, Mr. Chair, what's notable about my report

[0:53:56] Voice 11: is it's not there.

[0:53:58] Trustee Elliott (probable): Yeah.

[0:53:59] Trustee Elliott (probable): So

[0:53:59] Voice 11: in eight years here at the Islands Trust,

[0:54:01] Voice 11: Trust, no one has ever asked me a single question about my CAO report at Trust Council.

[0:54:07] Voice 2: At

[0:54:08] Voice 11: Council, right?

[0:54:10] Voice 11: Right.

[0:54:10] Voice 11: And this is a report to Council.

[0:54:11] Voice 11: My work is encapsulated in the breadth of the agenda that you see in front of you.

[0:54:16] Voice 11: I just don't think we should waste the paper, but I traditionally go up and make some remarks

[0:54:23] Voice 11: and introduce the administrative side of the Trust Council session, and I don't think anyone

[0:54:29] Voice 11: would know would frankly notice if I if we just carried on so

[0:54:33] Voice 9: do

[0:54:34] Voice 11: you want to just try this and

[0:54:36] Voice 11: see if anyone notices well it's a minor social experiment but um I just think that we could get

[0:54:44] Voice 11: on with business for three minutes quicker that being said if you're desperate for it I can fire

[0:54:49] Voice 11: one up and um a little bit and get included into the agenda for uh Thursday

[0:54:55] Trustee Maude (probable): Friday I can run

[0:54:55] Trustee Maude (probable): capacity but i think just that me providing a verbal update probably a better

[0:55:00] Voice 2: so

[0:55:01] Voice 11: that's a good

[0:55:04] Voice 11: social experiment i do think however that a summary would be good because some people i would suggest

[0:55:12] Voice 11: people do read it they don't necessarily have any questions because it's so thorough so superb yeah

[0:55:17] Voice 11: exactly but for those people that are not participating electronically or watching the

[0:55:22] Voice 11: meeting electronically I think a summary update of what's happening in

[0:55:26] Voice 9: the CAO's office would be

[0:55:28] Voice 9: I

[0:55:33] Trustee Elliott (probable): love it I actually know I

[0:55:36] Trustee Elliott (probable): remember your report from last from June Trust Council and I thought

[0:55:41] Trustee Elliott (probable): it was great it's an overview it encapsulates some of the trends the things that we might be

[0:55:47] Trustee Elliott (probable): missing and to you it may not be important because you're you're in the midst of this day by day but

[0:55:52] Trustee Elliott (probable): But I really, I thought they're helpful.

[0:55:56] Trustee Elliott (probable): Fair enough.

[0:55:59] Trustee Elliott (probable): You're trying to get out of more work, though.

[0:56:00] Trustee Elliott (probable): That's another amazing thing.

[0:56:01] Voice 11: No, no, it's easily done.

[0:56:03] Voice 11: It's amazing as all of your staff are.

[0:56:05] Voice 11: And it may not be obvious to everybody,

[0:56:07] Voice 11: but your finger is touching the corner of something.

[0:56:11] Voice 11: However briefly.

[0:56:12] Voice 11: So please, if that's all right.

[0:56:14] Voice 11: Okay, I'll put one together and you can look it over.

[0:56:16] Voice 11: It will be non-controversial.

[0:56:20] Voice 11: We'll add it to the agenda.

[0:56:21] Voice 11: Toby, Elliot, did you have anything further to offer there?

[0:56:24] Voice 11: No, I didn't pull that one.

[0:56:26] Trustee Elliott (probable): Or maybe it was the CEO.

[0:56:27] Voice 1: That was

[0:56:27] Voice 11: the CEO, yeah.

[0:56:29] Voice 11: Thank you, CEO.

[0:56:30] Voice 11: Okay, so we'll wait for that to advance into council in some fashion.

[0:56:37] Voice 11: 7.17, request a provincial review.

[0:56:41] Voice 11: Vice Chair Elliot, you asked for that.

[0:56:43] Trustee Elliott (probable): Well, this is super helpful.

[0:56:47] Trustee Elliott (probable): And I think considering that we've got a new,

[0:56:50] Trustee Elliott (probable): a half new term of trustees the chronology alone and then how the review has the request for a

[0:56:58] Trustee Elliott (probable): review has changed in its different iterations i think is kind of interesting um so i just wanted

[0:57:07] Trustee Elliott (probable): to say i think this is helpful and it's a little confusing still so

[0:57:15] Voice 11: is there some clarity that

[0:57:16] Voice 11: that you'd like to see done

[0:57:17] Voice 11: before we advance this to council?

[0:57:20] Voice 2: Well,

[0:57:21] Voice 11: you're about to have a significant conversation

[0:57:23] Voice 11: and it's going to be based on the item on page 64,

[0:57:29] Voice 11: which is your initial request of the minister.

[0:57:32] Voice 9: Yes.

[0:57:33] Voice 11: And a response was had.

[0:57:35] Voice 11: I won't go through the whole thing.

[0:57:37] Voice 11: And then there's the in-between time

[0:57:40] Voice 11: when we have new elected officials,

[0:57:41] Voice 11: we've got a new minister.

[0:57:43] Voice 11: I know that there are trustees who want to discuss this.

[0:57:47] Voice 11: there's no staff recommendation associated with this this was a it's never really touched that

[0:57:53] Voice 11: from a from a professional assessment perspective that's fine um but you're about to so how you want

[0:58:03] Voice 11: to conduct that conversation um we're in a in a is something to consider um right now

[0:58:12] Voice 11: Now, the ministry knows that you're waiting for this trust council to consider what it wants to do.

[0:58:20] Voice 11: That might land in September.

[0:58:23] Voice 9: So I guess the three options would be back up this request, make it again, to

[0:58:33] Voice 11: modify it in some way, to delay the request in some way, or to move off of this request.

[0:58:42] Voice 11: I don't know which one's the forest.

[0:58:45] Trustee Maude (probable): Okay.

[0:58:45] Trustee Maude (probable): because that's why it's on your agenda it

[0:58:48] Trustee Elliott (probable): feels like we're moving off of this request and when

[0:58:50] Trustee Elliott (probable): i go back to the original wording of you know 2022 there's some really specific

[0:58:57] Trustee Elliott (probable): elements that were not addressed by minister cullen go do your homework heard that governance

[0:59:05] Trustee Elliott (probable): reviews and process and we keep sort of re-analyzing this request without advancing it

[0:59:11] Trustee Elliott (probable): And so what are we asking Trust Council at this point?

[0:59:17] Voice 11: Well, that's fair.

[0:59:18] Voice 11: So I have some remarks I'd like to make, but I'll go to Tim because you've got your hand up.

[0:59:22] Voice 11: I just wanted to remind us all that this was also referred to the Governance Committee.

[0:59:31] Voice 11: Yes.

[0:59:32] Voice 11: And the Governance Committee has not put it as a top priority.

[0:59:37] Voice 11: And so the Governance Committee hasn't done any

[0:59:40] Voice 9: work on this particular piece.

[0:59:42] Voice 9: but it has been referred right just for if

[0:59:48] Trustee Elliott (probable): we keep referring it internally without

[0:59:49] Trustee Elliott (probable): i don't see the work advancing so i'm okay and

[0:59:55] Trustee Elliott (probable): you may know it was it

[0:59:56] Voice 11: was discussed in january but

[1:00:01] Voice 11: basically received for information like no work was done on it in the government committee

[1:00:05] Voice 11: so i'm inclined not to use names or

[1:00:13] Voice 9: speak about specific instances because of

[1:00:17] Voice 9: um but as was discussed not

[1:00:25] Voice 11: long ago that our previous executive committee meeting maybe two

[1:00:28] Voice 11: two weeks ago, I was going to reach out to other people.

[1:00:34] Voice 11: And I've been doing that.

[1:00:36] Voice 11: And as we march into UBCM coming up next week,

[1:00:43] Voice 11: there will be, we wouldn't, there's opportunities for some conversation.

[1:00:51] Voice 11: And certainly the province is aware that this topic is something

[1:00:55] Voice 11: that we're interested in and provide a direction.

[1:00:57] Voice 11: And I think that we need to query a little bit,

[1:01:00] Voice 11: and that would be my intention, is to solicit information from others with respect to advancing

[1:01:07] Voice 11: this topic. And because we need to articulate what the ask is in very clear terms and be confident

[1:01:15] Voice 11: about what it is that we're asking for, and also confident that there's going to be interest by the

[1:01:19] Voice 11: province to do this. And I think that the message from Minister Cullen back then was, well, you've

[1:01:25] Voice 11: got this governance review, you figure it out, figure out what you want to do with that, and come

[1:01:30] Voice 11: back to us with what your new thought is and indeed that's in the hands of the governor's

[1:01:36] Voice 11: committee and i don't we really haven't got there um ostensibly we're interested in um what the

[1:01:44] Voice 11: province thinks about our structure and our administrative methodologies i suppose our

[1:01:52] Voice 11: a vision even, and we need to clarify that

[1:01:58] Voice 11: and find out what the interest of the province is

[1:02:00] Voice 11: in pursuing that,

[1:02:01] Voice 11: because the original answer was pretty clear.

[1:02:04] Voice 11: Go back and do your work

[1:02:05] Voice 11: and come back to us when you're ready.

[1:02:07] Voice 11: So I think there is work going on in the background,

[1:02:10] Voice 11: and I think UBCM will be an opportunity to get a sense

[1:02:15] Voice 11: from many ministers about what they know

[1:02:17] Voice 11: about the Unowned Trust.

[1:02:18] Voice 11: trust. Part of going to UBCN is to help provide the opportunity for people to learn about the

[1:02:24] Voice 11: balance trust and understand what our issues are and where it is that we can collaborate and work

[1:02:29] Voice 11: with others. So that's all I have to say. So you're going to be meeting with the minister

[1:02:35] Voice 11: and trustees the following week and we're going what was said at the minister's meeting

[1:02:38] Voice 11: and I think on record you'll be saying this request stands. Yes. We're meeting soon and we're

[1:02:45] Voice 11: going to provide you an update soon and the update's going to come out of the conversation

[1:02:48] Voice 11: that's going to happen at trust council so that's what that's what the direction in um tc

[1:02:55] two zero zero

[1:02:56] Voice 11: two zero twenty three zero zero eight um was that you'll discuss it at september

[1:03:02] Voice 11: trust council and

[1:03:02] Voice 9: provide the minister with an update yeah maybe five yeah just referring back

[1:03:10] Voice 9: to the

[1:03:10] Trustee Maude (probable): original letter from the from the minister the way i interpret this is what he says there's

[1:03:16] Trustee Maude (probable): election coming up yeah i want to know what what the perspective is of the new trust council didn't

[1:03:23] Trustee Maude (probable): really mention the coverage committee or anything he said there's a there's a government's um

[1:03:28] Trustee Maude (probable): review taking place but that was my disappointment because i think that

[1:03:33] Trustee Maude (probable): his request was more immediate saying after the election pull the new trust council and we're a

[1:03:40] Trustee Maude (probable): year later and we actually haven't managed to achieve that because it wasn't to me it was a

[1:03:45] Trustee Maude (probable): very simple request yeah

[1:03:46] Voice 11: that's sure but you know i think this opportunity here is an opportunity

[1:03:52] Voice 11: for us to measure council successful because one of the things that hasn't happened which is

[1:03:57] Voice 11: raised at the time is that we've never actually had a discussion at council about the governance

[1:04:03] Voice 11: report and what elements of it do we agree with what elements do we not okay really i feel like

[1:04:10] Voice 11: that's all we've been talking about well there's certainly conversations that are going on but

[1:04:16] Voice 11: but we've not reviewed systematically to determine what we agree with and what we don't.

[1:04:23] Voice 11: We all have our points of view.

[1:04:25] Voice 9: We,

[1:04:27] Voice 11: unfortunately, highlight a lot of the negatives that are represented in the report,

[1:04:34] Voice 11: and I don't know that we all agree on both.

[1:04:39] Voice 11: Yeah, I think reasonably said that the main action has been the creation of a governance committee,

[1:04:43] Voice 11: which is, from the provincial perspective, is here and there.

[1:04:46] Voice 11: there, it's a great tool for you to take a look at it, but it's there working through

[1:04:53] Voice 11: the report. It has less been a discussion at Trust Council itself to task the Governance

[1:05:01] Voice 11: Committee with. Trust Council has approved their work program and work is carrying on.

[1:05:08] Voice 11: So probably, you know, in broader background, you know, the

[1:05:17] Voice 9: governance committee and the policy statement and the corporate plan work

[1:05:25] Voice 11: is significant in changing what the Islands Trust is.

[1:05:30] Voice 11: And

[1:05:30] Voice 2: in

[1:05:31] Voice 11: a state of flux like we're in, I think it's actually easier, you know, this is just me talking now, I think it's probably easier for us to go to the province and say, hey, we've reorganized, we're rejigging ourselves, and this is what it's going to look like.

[1:05:46] Voice 11: Do you approve of that? Does that fit your mandate for work that we're doing?

[1:05:51] Voice 2: Yes.

[1:05:52] Voice 11: As opposed to asking a broad question of governance, where we may already be in motion in changing some of those things.

[1:06:00] Trustee Elliott (probable): so that is what i think is missing and i don't know if it's needs to be in this report but what

[1:06:07] Trustee Elliott (probable): we don't have is an analysis of where we're at of this original request to the province so the

[1:06:14] Trustee Elliott (probable): optimum governance model the object you know the work that's on that's been undertaken by the

[1:06:20] Trustee Elliott (probable): governance committee structure that so the alignment of decision making processes we've

[1:06:25] Trustee Elliott (probable): got some things in place and what we need to do is pull that together and say um item by item here

[1:06:32] Trustee Elliott (probable): is what we're doing to address um what we understand is as or to fulfill our mandates

[1:06:41] Trustee Elliott (probable): the mandate you've given us um and then you can make the case here are the gaps um you know in

[1:06:48] Trustee Elliott (probable): light of how we understand our mandate um and that may be administrative that may be the geographic

[1:06:55] Trustee Elliott (probable): spread and the cost of transportation and the cost of holding meetings and we just can't afford that

[1:07:01] Trustee Elliott (probable): so we're doing all these things and so that's like the chronology is super helpful but it doesn't

[1:07:06] Trustee Elliott (probable): answer the question where are we at now at this point in time so that trust council can then say

[1:07:12] Trustee Elliott (probable): yes this review is still justified we want it to go forward and here's the new language of what we

[1:07:19] Trustee Elliott (probable): we want to contain and not replace so we're at a midstream point and and this i don't think is

[1:07:25] Trustee Elliott (probable): adequate to to have a conversation at trust council um we have all the pieces though it

[1:07:31] Trustee Elliott (probable): could be pulled together i don't know some some in what well we have information about where we're

[1:07:38] Trustee Elliott (probable): at in terms of an organization in addressing some of the things that we sought to ask the province

[1:07:46] Trustee Elliott (probable): to fix we're doing internally where are we at with that yeah and

[1:07:53] Voice 11: you were much yeah well i think

[1:07:54] Voice 11: this is the chapter where it's going to happen at trust council right right

[1:07:58] Voice 11: and so all's not lost

[1:08:00] Voice 11: you can update your minister afterwards after trust councils is also biting off some big

[1:08:06] Voice 11: questions visioning corporate planning all these pieces how do they you know they have yet to

[1:08:11] Voice 11: to move these things, once that happens,

[1:08:14] Voice 11: maybe a rejoinder to the minister that's refined somewhat

[1:08:19] Voice 11: might be where maybe you sit and talk

[1:08:20] Voice 11: about the governance report at some point.

[1:08:23] Voice 11: So I don't think you're out of sequence necessarily,

[1:08:25] Voice 11: but I think.

[1:08:27] Voice 11: Yeah, and there's a big ask at 7.110,

[1:08:30] Voice 11: corporate planning framework clear house trust,

[1:08:32] Voice 11: is how do we continue the business in the midterm here

[1:08:36] Voice 11: as we're in flux and a change of how we operate.

[1:08:40] Voice 11: And I think we need to articulate specifically what areas we are interested in the province's input on and how it would work.

[1:08:48] Voice 11: And I think it might be beneficial, and maybe one of the things that comes out of this conversation at council is a request to staff for some kind of reporting on where are we at, where are the strengths and weaknesses,

[1:09:03] Voice 11: and what authority and what jurisdictions

[1:09:08] Voice 11: that the province have that we don't have

[1:09:10] Voice 11: that we need to facilitate change in the organization.

[1:09:14] Voice 11: Does that seem like a reasonable thing

[1:09:17] Voice 9: that might come out of this?

[1:09:20] Voice 9: Yeah.

[1:09:22] Voice 9: Yeah.

[1:09:23] Voice 9: Okay.

[1:09:24] Voice 9: So let's...

[1:09:26] Voice 11: So the report is fine for now?

[1:09:28] Voice 11: Yeah, I think that we're fine with this as presented.

[1:09:32] Voice 11: It's all we know at this point.

[1:09:36] Voice 11: Okay.

[1:09:36] Voice 11: Okay, so I'm going to just advance these all at once when we get them.

[1:09:41] Voice 11: So the next item is the Vital Compliance and Enforcement Office of the Ombudsperson's Report, Request for Decision there.

[1:09:49] Voice 11: I'm glad to see this piece of work on our agenda.

[1:09:53] Voice 11: Trustee Ellick, did you wish to address that?

[1:09:55] Voice 11: Sorry, what?

[1:09:56] Voice 11: 7.1.8.

[1:10:00] Trustee Elliott (probable): um i just wanted to pause and look at it because i think it's got some really it's going to provoke

[1:10:09] Trustee Elliott (probable): a lot of discussion so i believe um no doubt have we allotted enough

[1:10:17] Voice 11: time for it okay that's a good

[1:10:19] Voice 11: question so where are we seeing that item on our agenda tuesday's a big day tuesday it's

[1:10:24] Voice 11: to prepare, it's after 3.15.

[1:10:27] Voice 11: Right there.

[1:10:28] Voice 11: So that's somewhere between 3.15 and our closing at 5.30.

[1:10:33] Voice 11: There's two hours in there.

[1:10:36] Voice 9: That is one of the two or three items

[1:10:44] Voice 11: maybe to consider

[1:10:46] Voice 11: in that afternoon second between 3.15 and 5.30.

[1:10:49] Voice 11: That's a little bit

[1:10:50] Trustee Maude (probable): more than two hours.

[1:10:52] I ask,

[1:10:53] Trustee Maude (probable): on Monday, is there potential to push that to a 6.30 conclusion?

[1:10:59] Voice 11: Monday

[1:10:59] Trustee Maude (probable): or Tuesday oh yes yep

[1:11:02] Trustee Maude (probable): because we're finishing at 5 30 so it's from noon to 5 30

[1:11:06] Trustee Maude (probable): so it's a short day just like logistically with the catering and all that is it we need to tell

[1:11:12] Voice 11: them yeah be

[1:11:12] Voice 11: correct and they presumably they have a reasonable window of opportunity to

[1:11:17] Voice 11: starting to

[1:11:18] Voice 11: absolutely because

[1:11:20] Trustee Maude (probable): it sounds like we have a lot of meat in that little two-hour window

[1:11:24] Trustee Maude (probable): And, you know, if we have no evening events planned to 6.30, maybe a workable thing for sex.

[1:11:37] Trustee Elliott (probable): It's going to be debated a lot.

[1:11:39] Trustee Elliott (probable): And so do we want to go later that day or, because what we're considering in lots of thought pieces in a big agenda is the pressure to come to a decision immediately following a discussion where all the views are not necessarily aired.

[1:12:06] Trustee Elliott (probable): And I see these three pieces. Well, the TC policies, maybe not so much, but the Provincial Review and By-law Compliance and Enforcement are going to be big discussions.

[1:12:15] Trustee Elliott (probable): Do we want to push for a decision that day? Or can we actually, like, revisit and encourage trustees to make their decision later on Thursday?

[1:12:33] Voice 11: Well, yeah, I think you might be challenged to do that with everything else on the schedule.

[1:12:38] Voice 11: However, I think if I come back and correct me if I'm wrong, this is actually an initial look at it.

[1:12:45] Voice 11: The recommendation here is to ask staff to develop and initiate an associated work plan or budget chart.

[1:12:51] Voice 11: We can have a deeper discussion later on.

[1:12:53] Voice 2: But

[1:12:54] Voice 11: do we agree or not agree with the Ombudsman report?

[1:12:57] Voice 11: Is that it?

[1:12:58] Voice 11: Yeah, so everyone knows where we are on this issue.

[1:13:01] Voice 11: this is the the first attempt at a remedy to the concerns expressed by trustees in response to

[1:13:09] Voice 11: citizen complaints um you know from an professional perspective we think it's you know on the mark for

[1:13:15] Voice 11: the most part we've gone back and forth with the ombudsperson's office um a couple of times to get

[1:13:19] Voice 11: where we are um i don't know if it's the whole pill but it's some of it yeah and it's really

[1:13:25] Voice 11: looking at our public facing description of ourselves and how we're going to conduct ourselves

[1:13:28] Voice 11: from a bylaw enforcement perspective and also some policies separating out our admit you know

[1:13:33] Voice 11: it's a bit mushy some of our policies that aren't clear enough for people and for us even

[1:13:37] Voice 11: so there's an opportunity to do that work what we debated was do we come back to you with a work

[1:13:44] Voice 11: plan to do this

[1:13:45] Voice 9: like

[1:13:46] Voice 11: a briefing that says here we got it and here you know the next thing for

[1:13:51] Voice 11: usually for a big piece of work would be this is how it would be approached yeah

[1:13:55] Voice 9: right

[1:13:55] Voice 11: or would

[1:13:57] Voice 11: that be a big waste of time waiting three more months when everyone likes it or wants to carry

[1:14:02] Voice 11: on so then we said um the other approach was let's make an rfd let's get on with it start amending

[1:14:09] Voice 11: some of that stuff and as associated with that we do a work plan and a project charter and so forth

[1:14:16] Voice 11: at this point it's contemplated as a non-cost item right so um so this could be a briefing

[1:14:24] Voice 11: thing, but I don't want to be accused of not getting on it. Not me, but us as an institution.

[1:14:31] Voice 11: So it can go either way. And really, it's a litmus test on, is this the first portion that

[1:14:39] Voice 11: makes sense from our perspective? The other point I'm making here is this isn't being an analysis,

[1:14:45] Voice 11: analysis a practical analysis of implementation yeah or how we're how we're doing our work

[1:14:53] Voice 11: this is the policy framework that we're operating within and there might be or there might not maybe

[1:14:58] Voice 11: this will address some of the concerns the public's had if it's uh followed appropriately

[1:15:05] Voice 11: um but i don't know where trust council's calling but one more

[1:15:09] Voice 11: so you want it as an rfd or do you want it as a briefing or i think i'm not well personally i

[1:15:14] Voice 11: i think an rfd is the same because i think what we were asking is the question is do you agree with

[1:15:18] Voice 11: the the findings those are on this person and staff is suggesting that we implement

[1:15:25] Voice 11: these things and come back to council with a project charter council would approve right

[1:15:30] Voice 11: well no i'm i'm suggesting we get it going and then you're you know essentially you're the boy

[1:15:36] Voice 11: that meets on a monthly basis so we report back to you as we get going with the project

[1:15:41] Voice 11: and then before anything's implemented you'd bring a suite of changes over some period of

[1:15:46] Voice 11: time back to trust council for their nothing would happen without their but we wouldn't go

[1:15:50] Voice 11: back and ask them if this rft

[1:15:53] Voice 2: passes to say is this

[1:15:55] Voice 11: how you want it done but if they want that

[1:15:57] Voice 11: there's no problem we can just do a proposal and then they can look at it in december so are you

[1:16:03] Voice 11: working with david model would bring back that's right some policy amendments or language documents

[1:16:10] Voice 11: or whatever understood okay okay

[1:16:14] Voice 11: so yeah and then of course the question to council is where are the

[1:16:20] Voice 11: gaps is there something that's been missed here that we need more time because you've had that

[1:16:23] Voice 11: conversation with the ombudsperson so this is council's opportunity to go yeah this is the

[1:16:27] Voice 11: limits of what they can provide us yeah yeah so what do you think toby

[1:16:33] Trustee Elliott (probable): yeah it's um i think the

[1:16:36] Trustee Elliott (probable): presentation of this uh just on the first read was a little confusing because as a trustee um

[1:16:46] Trustee Elliott (probable): i would be tending to go into the report and go what do i want to see done and then direct staff

[1:16:51] Trustee Elliott (probable): go to do that and what you're saying is i think we just need to summarize where we're at and then

[1:16:59] Trustee Elliott (probable): say we're prepared to do this work but staff need to initiate an associated work on a project

[1:17:04] Trustee Elliott (probable): charter we need to analyze it which is in the wording it's great um just i think we need to

[1:17:12] Trustee Elliott (probable): keep the discussion manageable so

[1:17:15] Voice 11: yeah so trust council direct the recommendations be implemented

[1:17:18] Voice 11: so that's essentially the bulk of it's in that report okay so that

[1:17:23] Trustee Elliott (probable): sounds reasonable that sounds

[1:17:25] Trustee Elliott (probable): and

[1:17:25] Voice 11: so david you know i just slashed on david muller you're going to present that i'll probably

[1:17:30] Voice 11: probably do it sir oh you'll probably do that okay and i can't help but wonder whether or not

[1:17:35] Voice 11: there's somebody from the ombudsman's office that might want to address council with respect to

[1:17:40] Voice 11: their report respectfully i i don't think so okay this is this is what they have to say on the matter

[1:17:45] Voice 11: and they're on to other things perfect it

[1:17:47] Voice 11: might be profound for us but they're dealing with 154

[1:17:50] Voice 11: different bodies that do this i just want to ask you to add much more to that i always ask them

[1:17:57] Voice 11: yeah so you will carry the day on that one so we're good with that

[1:18:00] Voice 2: thanks

[1:18:02] Voice 11: for raising that um

[1:18:04] Voice 11: review of trust council policies rfd this one is david smith what's the questions on that

[1:18:13] Voice 11: well that's not mistaken david it is jd8

[1:18:19] Voice 5: of our agenda okay thanks yeah so this is to go to

[1:18:23] Voice 5: council with recommendations for some policies to delete, and then a suggestion of how policies

[1:18:33] Voice 5: could be combined together. What I've done in the report is indicate this is illustrated.

[1:18:40] Voice 5: I'll obviously work with the directors in the different areas and we'll combine the policies

[1:18:45] Voice 5: that make sense and probably not combine those that don't make sense, but these at first blush

[1:18:51] Voice 5: appear to be kind of like the grouping so it would make a lot of sense so what i'm asking council for

[1:18:57] Voice 5: is those first 10 policies there those all can just be received by council they're out of date

[1:19:05] Voice 5: or they're redundant or they just make no sense the report actually provides a little bit of

[1:19:09] Voice 5: rationale for why i'm recommending the addition of those policies and they can certainly speak

[1:19:15] Voice 5: for that at council if questions come up. I'll give you an example. The third item,

[1:19:21] Voice 5: Meeting Procedure By-law, the policy simply just has a copy of the Meeting Procedure By-law,

[1:19:28] Voice 5: which you've already adopted as council, so it's redundant to have it sitting in a policy.

[1:19:34] Voice 5: The staff organization chart is really something that's a function as a CAO, and it's not even a

[1:19:42] Voice 5: policies just to copy of the chart and that lives elsewhere. So those are just some examples. So the

[1:19:48] Voice 5: recommendation is there for council and if council approves that then I would add to my work program

[1:19:55] Voice 5: doing hopefully one or two policies per council meeting with the intent of getting most of these

[1:20:03] Voice 5: done by the end of term. There is 102 currently so there's a lot of policies that we need to look at.

[1:20:13] Voice 5: Where council committees have requested some specific work on the policy, such as changing

[1:20:20] Voice 5: the substance of policy, we can certainly work that into this programme so that we're

[1:20:25] Voice 5: not creating a policy and then ripping it apart and recreating it.

[1:20:30] Voice 5: So where we know that's going to happen, we will, but where it isn't and it's not that

[1:20:34] Voice 5: important, my focus will just be on updating the policies to reflect the current language

[1:20:40] Voice 5: language and requirements that we have, right?

[1:20:44] Voice 5: There's no other than sending it to us,

[1:20:47] Voice 5: council, and our request to the executive committee.

[1:20:52] Trustee Elliott (probable): Oh, I have a question.

[1:20:54] Trustee Elliott (probable): So in your example for the guidelines

[1:20:57] Trustee Elliott (probable): for authorizing decisions,

[1:20:59] Trustee Elliott (probable): what happens to a policy that is acting as a guideline?

[1:21:04] Trustee Elliott (probable): Is there a set of guidelines still going to be preserved

[1:21:07] Trustee Elliott (probable): and sort of kept, sort of,

[1:21:09] Trustee Elliott (probable): what happens to that institutional information?

[1:21:10] Trustee Elliott (probable): Yeah,

[1:21:11] Voice 5: so that 416, I believe, is simply a reiteration of legislation, and that becomes

[1:21:19] Voice 5: a problem when you start putting legislation into policy, because legislation can change.

[1:21:24] Voice 5: So this then just becomes redundant.

[1:21:26] Voice 5: So that's my rationale for recommending the completion of that.

[1:21:31] Voice 11: Okay.

[1:21:32] Voice 11: Jim Peterson.

[1:21:33] Voice 11: Yeah, I just have a question about the combining of 1.2.1, the policy statement

[1:21:39] Voice 11: amendment policy and and the policy statement implementation page 90 and

[1:21:52] Voice 11: that is based on work that hasn't managed to get advanced but I was quite

[1:22:00] Voice 11: interested in which was a looking at amending the policy statement amendment

[1:22:04] Voice 11: amendment policy um and with respect to uh dripa legislation um and other emerging issues so

[1:22:15] Voice 11: I just I'm only flagging it because I think it's uh and that is something that needs work

[1:22:22] Voice 11: um I still feel needs work and we haven't got to it which that's just the reality but I just don't

[1:22:30] Voice 11: want to i don't want it to get rolled into something else and not be addressed at some

[1:22:34] Voice 11: point because i think i think there's a gap there in terms of it well we already know

[1:22:40] Voice 11: we haven't been doing our review in a timely manner um that's part of why it's such a huge

[1:22:48] Voice 11: rewrite this time and my interest in in addressing that that policy was about really reminding us

[1:22:56] Voice 11: that we're we're enjoying to do this work on a regular basis we haven't been let's look at that

[1:23:02] Voice 11: and see what we can

[1:23:04] Voice 5: do to remind ourselves to do the work on a regular basis yeah so just comment

[1:23:08] Voice 5: on this one policy statement those two policies uh currently there's work on the way to incorporate

[1:23:14] Voice 5: the implementation into the honest trust policy statement so the last line here just just say

[1:23:21] Voice 5: say at this time these two policies is still warranted could be combined into one yeah so it

[1:23:27] Voice 5: may be that we come back to council once the policy statement's amended and we'll either say

[1:23:33] Voice 5: um there's a lot of stuff in these two policies that are redundant but it's still a good idea to

[1:23:38] Voice 5: have something that's not in the policy statement so we keep that or alternatively everything might

[1:23:44] Voice 5: be in the policy statement and we just might say you don't need to have these two policies so i

[1:23:48] Voice 5: recommend that you just rescind them and everything is now in your policy statement yeah that's that's

[1:23:55] Voice 5: fine i just wanted to fly that's still a bit it's one of those thorns

[1:23:59] Voice 2: for me that yeah anything

[1:24:03] uh

[1:24:03] Trustee Maude (probable): well i can just say i i expressed great surprise about the flag i didn't realize we had a

[1:24:10] Trustee Maude (probable): flag but then i was really disappointed we don't have a flag so i just think i thought we're only

[1:24:16] Trustee Maude (probable): little bridges to hang on our car antennas to run around and say that we're important but

[1:24:20] Voice 11: i

[1:24:21] Trustee Maude (probable): guess we're not

[1:24:22] Voice 11: well you know it's interesting we do have a flag um and in fact i'll just say

[1:24:27] Voice 11: we have a flag at fire hall and it costs like 400 dollars to have that flag made and we're making

[1:24:33] Voice 11: ours because it's faded because it does hang from flag and so if you had to make um 15 of those

[1:24:41] Voice 11: because it would be substantial.

[1:24:43] Voice 11: But anyway, nonetheless, I do believe that UBCM

[1:24:46] Voice 11: probably has the only existing flag

[1:24:49] Voice 11: that is regularly on display

[1:24:50] Voice 11: because they bring out all the local flags and hang them.

[1:24:53] So if you look closely, you'll find it.

[1:24:55] That said, there's 160 flags.

[1:24:59] All at 400 bucks

[1:25:01] Voice 11: a pop, so keep that in mind.

[1:25:04] Voice 11: So that's just a bit of information.

[1:25:05] Voice 11: So thank you for this.

[1:25:07] Voice 11: My only

[1:25:07] Voice 11: comments were,

[1:25:08] Voice 11: it's normally when you're rescinding something,

[1:25:10] Voice 11: something you have something to replace it and we're sort of making an intuitive leap here and

[1:25:14] Voice 11: that we're rescinding things without having something to replacement and I have complete

[1:25:19] Voice 11: faith that we won't lose anything in this and so I'm happy to support that and um and thank you for

[1:25:26] Voice 11: that work 102 policies it's good if there's going to be only 90. wow I want to get that six kids

[1:25:32] Voice 11: that'll be good for you okay okay um so is that okay to go to council as it's presented all right

[1:25:38] Voice 11: so we'll actually do that one more time thank you uh corporate planning framework for the islands

[1:25:45] Voice 11: trust and i think ceo you want to probably carry the dams well i just want to answer any questions

[1:25:50] Voice 11: is this legible and understandable yeah as as presented um i

[1:25:59] Trustee Elliott (probable): think i finally understand it

[1:26:00] Trustee Elliott (probable): great seriously when we first

[1:26:04] Trustee Elliott (probable): started talking about this back in whatever december

[1:26:07] Trustee Elliott (probable): i was lost just did not see how this could be applied and i i thank you for bringing it forward

[1:26:16] Trustee Elliott (probable): over and over again and now i see a framework that oh oh i understand how this can actually

[1:26:22] Trustee Elliott (probable): it's landed in my head so thank you good

[1:26:26] Voice 11: okay so that's cautious optimism

[1:26:29] Voice 11: and whether the body policy here so what we want is then you can say carry on

[1:26:36] Voice 9: if they think it's

[1:26:38] Voice 11: good yes and that would then allow the government to commit because this is their profound work

[1:26:43] Voice 11: for one of them and the sub-fpc group but i will tell you if yes is the answer the real work starts

[1:26:51] Voice 11: yeah no yeah so that would be you can see the hours that yeah and be

[1:26:56] Voice 11: light there and why is

[1:26:57] Trustee Elliott (probable): there are no financial um implications for this it's

[1:27:01] Voice 11: just a bunch of us sitting around yeah but

[1:27:03] Trustee Elliott (probable): that's going to cost in other ways right

[1:27:05] Voice 11: so we're

[1:27:08] Voice 11: not at a point where we're taking our salaries and

[1:27:10] Voice 11: giving percentages of things okay but this is the time allotment an hourly allotment

[1:27:17] Voice 9: and

[1:27:17] Voice 11: depending on how things go like you don't really know how much claire will be in this but

[1:27:26] Voice 11: but she'd have to be in it.

[1:27:27] Voice 11: Well, you identified some hours.

[1:27:29] Voice 11: Some of it, yeah, but I just don't have as good a lens

[1:27:33] Voice 11: as like, I'll never have that kind of lens

[1:27:36] Voice 11: to be able to really get that really tight,

[1:27:38] Voice 11: but it's a commitment.

[1:27:40] Voice 11: And a lot of it's going to be some,

[1:27:44] Voice 11: frankly, I don't know if negotiating is the right word,

[1:27:46] Voice 11: but it's, if there's the consideration

[1:27:50] Voice 11: that we're overburdened with meetings, protests,

[1:27:54] Voice 11: and all these things

[1:27:55] Voice 11: which are inhibiting good decision making how do we refine that process a process that's been in

[1:28:01] Voice 11: place for a long time you know around the budget and the triage of all the various committees that

[1:28:08] Voice 11: meet and then they forward the next thing and then we would cycle again and again again there's value

[1:28:12] Voice 11: to that but some of us we have to contemplate breaking some of the things that have been in

[1:28:18] Voice 11: place for a long time to affect us and look at some new ideas so that's the work that's coming

[1:28:25] Voice 11: and to have some policies so it's just not one-offs

[1:28:27] Voice 9: that

[1:28:29] Voice 11: reflect that so this is just them

[1:28:31] Voice 11: i think they're gonna pass i've told it now that this is just the approval of the framework here's

[1:28:36] the timeline because we really want to have a real

[1:28:41] Voice 11: by a by the time you start doing this next year

[1:28:45] Voice 11: that you're populating it with projects that you collectively believe in and this is one that you

[1:28:52] Voice 11: believe in now yeah right because you said you managed to plan to add this into it and then

[1:28:58] Voice 11: there's some sort of a cheeky little draft with some commentary on the side if you're happy

[1:29:06] Voice 9: as it stands that's great okay this could be a two-hour thing or this could be a

[1:29:13] Voice 9: 10-minute thing

[1:29:14] Voice 9: 10

[1:29:16] Voice 11: minutes but i think it could be short yeah yeah okay um any other remarks from

[1:29:22] Voice 11: anybody so i'll just say you know some extent following on toby's footsteps i like came on

[1:29:30] Voice 11: a while back when we talked about formalizing and you've identified that in here formalizing

[1:29:36] Voice 11: processes and elements of this that we're already doing and i think that that's where there's a lot

[1:29:42] Voice 11: of misunderstanding and so that things that are happening as a matter of course are not understood

[1:29:47] Voice 11: understood, and we're going to formalize that. And indeed, the other thing you pointed out in here

[1:29:52] Voice 11: is this is interim. We're agreeing to this, and we're going to continue on

[1:29:57] Voice 11: as best we can with what we have.

[1:30:00] Voice 11: important commitment for council to make um and i appreciate the indication of what the time and

[1:30:07] Voice 11: energy is that's necessary to go into this when we launch into the work because although as toby

[1:30:13] Voice 11: has indicated well there's a cost yeah well the cost is is that staff are busy this is one of the

[1:30:18] Voice 11: elements of what they're busy doing so when we're asking staff to do more things we have to consider

[1:30:24] Voice 11: what our priorities are and if this is the priority in order to facilitate better operation

[1:30:29] Voice 11: of the organization then we need to create the opportunity for that unhindered time to progress

[1:30:36] Voice 11: and just one final remark from what you said ceo is that if there's things that are hindering good

[1:30:43] Voice 11: decision making then we should and i don't i'm just paraphrasing now i'm not sure if that's the

[1:30:47] Voice 11: exact language or word in the years but there's an implication is there's something wrong with

[1:30:52] Voice 11: the process and we should improve that but what i also want to acknowledge is whatever is in here

[1:30:59] Voice 11: Eric that we're doing casually that needs to be formalized is mechanisms that improve decision

[1:31:03] Voice 11: making and support good decision making that's the goal and I want to see that so it's we're not

[1:31:12] Voice 11: getting lost sometimes and well and I think you've articulated yeah you'll see trustee Boland's

[1:31:19] Voice 11: new ideas later on yes are somewhat related like some of that is somewhat related to how

[1:31:26] Voice 11: how a corporate plan would function, right?

[1:31:29] Voice 11: So yeah.

[1:31:31] Voice 11: Okay, so yeah.

[1:31:33] Voice 11: So then that covers that one.

[1:31:34] Voice 11: So the next one here is development of a vision

[1:31:36] Voice 11: to honest trust briefing.

[1:31:39] Voice 11: And again, Toby, you pulled it up,

[1:31:40] Voice 11: so I'll let you start us off on that.

[1:31:43] Voice 11: Well,

[1:31:44] Trustee Elliott (probable): it's not my briefing,

[1:31:45] Trustee Elliott (probable): but I think some discussion just to make sure

[1:31:52] Trustee Elliott (probable): that we're communicating clearly is good.

[1:31:56] Voice 9: So it's on page 110.

[1:32:01] So, Sia, do you want to introduce it?

[1:32:04] There's been a request, both conceptually from the corporate planning process that early on, the group undertakes some visioning.

[1:32:13] Voice 11: So, in a way, we're starting to do some of the corporate planning elements.

[1:32:17] Voice 11: We did the SWOT, now it's visioning.

[1:32:18] Voice 11: This group, just from a practical perspective, really needs an opportunity to sit and talk about this kind of thing.

[1:32:23] Voice 11: I would think normally that would have happened a year ago.

[1:32:27] Voice 11: So, just for those two reasons, there's value here.

[1:32:30] Voice 11: here. The third element is this is absent from the island's trust. Arguably, some might

[1:32:39] Voice 11: say we get our vision different ways through the policy statements of the object itself

[1:32:42] Voice 11: and that discussion carries on. But is there an opportunity to provide a statement for

[1:32:51] Voice 11: the vision or the future of the organization? But it's not, I do want to point out, a whimsy.

[1:32:58] Voice 11: the vision would likely end up in the policy statement itself

[1:33:04] Voice 11: as a statement of trust council

[1:33:06] Voice 11: the vision of the region

[1:33:08] Voice 11: so it's tied to the fundamental policy document of the Islands Trust

[1:33:13] Voice 11: and it's

[1:33:14] Voice 11: there needs to probably be some rigor associated with it

[1:33:19] Voice 11: so this is, I don't know whether we're going to land

[1:33:21] Voice 11: with a vision statement, maybe

[1:33:23] Voice 11: some trustees say hey we can do one in 10 minutes if you're already focused

[1:33:29] Voice 11: but we've got this is relational to the other discussions that are happening around corporate

[1:33:34] Voice 11: planning and the meaning of the part three of the allen's trust time that being said this is the

[1:33:41] Voice 11: second or third time i've done this the allen's trust um i've provided um some some of the

[1:33:49] Voice 11: previous versions and i was thinking of sending this out a little bit before the just this report

[1:33:54] Voice 11: as homework for trustees and sort of like a cover sheet saying hey this one's coming

[1:34:00] Voice 11: if

[1:34:00] Voice 9: you're

[1:34:01] Voice 11: interested um come loaded with a few ideas and hopefully the definitions were

[1:34:09] Voice 11: simplified and put in here so people would understand what or agree understand agree

[1:34:14] Voice 11: what a vision process is that being said this isn't a session itself is not overly

[1:34:21] Voice 11: i think it's going to be over trustees to see how they do initially breaking out to have those

[1:34:26] Voice 11: conversations seeing if they can they will self-select this time instead

[1:34:31] Voice 11: of arbitrarily

[1:34:34] Voice 11: being put in groups at least then you'll get different visions or like-minded trustees that

[1:34:39] Voice 11: then can compete with others if that's the way you want to do it and

[1:34:43] Voice 11: then you'd have an in the

[1:34:45] Voice 11: around an opportunity to the groups would have a chance to advance that for two or three hour

[1:34:52] session i

[1:34:52] Voice 11: don't know of another way to do this the last time we did it was a day two day session i

[1:34:57] Voice 11: think with a hired consultant who had a you know very slow process going through really great you

[1:35:02] Voice 11: see the outcomes here um we'll we'll have our senior people sitting with each of the groups

[1:35:08] Voice 11: doing some recording and we'll also take some of the key words that were conversation key phrases

[1:35:14] Voice 11: any important coming to the conversation give trustee's that

[1:35:18] Trustee Maude (probable): to see if those are

[1:35:21] Trustee Maude (probable): helpful then

[1:35:23] Voice 11: god bless us all as we what often happens that it ends up being an

[1:35:28] Voice 11: editing exercise it's actually recommended you don't edit that you just

[1:35:33] Voice 11: get your five or six ideas and then let the staff come back or or pick a trustee

[1:35:40] Voice 11: he's got a writing background or something to let them glue it all

[1:35:42] Voice 11: together um because people might lose the point if they get into the hands buts and ors

[1:35:50] Voice 11: are we going in the right direction generally is there anything more we can do in the next

[1:35:55] Voice 11: couple of days to advance this um probably talk tomorrow so trustee i have one suggestion

[1:36:04] Voice 11: just try and kick us off um we'll have one and you can answer the question who is facilitating

[1:36:13] Voice 11: How are we facilitating the groups?

[1:36:16] Voice 11: So I'll do the initial speaking because it's really been direction from a variety of bodies,

[1:36:25] Voice 11: sub-FPC group has spoken on this governance, EC, so I'll initiate and start the process

[1:36:34] Voice 11: off.

[1:36:35] Voice 11: It'd be great if an EC member could be in each of the groups rather than just all ending

[1:36:39] Voice 11: opinions if we're going

[1:36:46] Voice 10: to self-select though we could just decide that we're going to do that

[1:36:51] Trustee Elliott (probable): but this isn't ours to oversee this is trustees i think it's a pure exercise

[1:36:58] Trustee Elliott (probable): i'm

[1:36:59] Trustee Maude (probable): trying to observe before yes

[1:37:03] Trustee Elliott (probable): as

[1:37:04] Trustee Maude (probable): an executive to

[1:37:06] Trustee Elliott (probable): I want to participate

[1:37:08] Trustee Elliott (probable): if

[1:37:09] Trustee Maude (probable): one of us is in each one of the groups

[1:37:16] Trustee Maude (probable): then you know

[1:37:17] Trustee Maude (probable): when we have our discussions

[1:37:20] Trustee Maude (probable): we're bringing back each one of the groups

[1:37:23] Trustee Maude (probable): so

[1:37:24] Voice 11: I just have two things

[1:37:26] Voice 11: I'd like to say one is

[1:37:27] Voice 11: I absolutely support the notion

[1:37:31] Voice 11: of let's

[1:37:32] Voice 11: avoid wordsmithing this to death

[1:37:34] Voice 11: yeah um i much prefer even if there's a couple competing ones

[1:37:42] Voice 9: it's

[1:37:43] Voice 11: the notion of

[1:37:46] Voice 11: um can i live with this is this close enough or are we going to spend forever trying to

[1:37:53] Voice 11: well i like this word but you like that word so i want to support that notion because i think

[1:37:58] Voice 11: that's important uh to get get get to a place where we we get something done instead of spinning

[1:38:04] Voice 11: our wheels so i i definitely support discouraging excessive wordsmithing um the one other thing as

[1:38:11] Voice 11: far as uh the examples on page 11 we got a um email from uh trust patrick yesterday suggesting

[1:38:20] we removed some of those examples and added a couple of suggestions um alternative suggestions

[1:38:27] questions why is that specifically removing uh page 111 uh bbc disney google ikea and adding

[1:38:38] instead uh

[1:38:39] Voice 11: whistler a place where our community thrives nature is protected guests are inspired

[1:38:43] Voice 11: and sanich sanich is a sustainable owner blah blah blah so um i think

[1:38:50] Trustee Elliott (probable): it was place

[1:38:51] Trustee Elliott (probable): the argument was for place-based um or similar visions but i actually disagree

[1:38:58] Voice 11: i've received no such email yeah um i just i actually specifically with regard to some of them

[1:39:09] Voice 11: i mean i get the uh i get how incredibly succinct you know google ikea and disney art but i i do

[1:39:21] Voice 11: do kind of it kind of bought me but I would rather it be

[1:39:26] Trustee Elliott (probable): okay well let's discuss because I think I

[1:39:30] Trustee Elliott (probable): think it actually helps to see oh this is how a vision connects to the organization it doesn't

[1:39:36] Trustee Elliott (probable): it's not going to be relevant to us and I you know maybe add in whistlers but I like seeing

[1:39:42] Trustee Elliott (probable): different types of vision and

[1:39:45] Voice 11: I think just having read it the trustee's incorrect in her

[1:39:49] Voice 11: interpretation um disney to make people happy or these are illustrations of some future visioning

[1:39:57] Voice 11: thing it's not disney's going to be a well-run corporation it's you know it will be how the

[1:40:02] Voice 11: island the vision will be how the islands trust contributes to that future yeah um to provide

[1:40:08] Voice 11: access to the world's information so there's um a future state and they're providing some access

[1:40:14] Voice 11: to it. So it's not completely, it's not focused on the organization, but it's a vision has to

[1:40:20] Voice 11: relate to how the organization relates to the future state, right? I

[1:40:24] Trustee Elliott (probable): think they're actually

[1:40:25] Trustee Elliott (probable): helpful. I like the example.

[1:40:30] Voice 10: Well, it kind of bugged me too. I just wanted to bring it up

[1:40:32] Voice 10: for

[1:40:32] Voice 11: discussion. I'm not, it's not a deal breaker for me. I wanted to raise it too,

[1:40:40] Voice 11: too, because I wonder what we might be missing. I can see the rationale behind wanting to focus

[1:40:47] Voice 11: on something that's outside of our context in order to be able to draw that notion of a vision

[1:40:54] Voice 11: into it that isn't encumbered. But in my process of encumbering it even further, potentially,

[1:41:01] is I wonder, with the list that

[1:41:04] Voice 11: we have there, is there something from the Cowichan Valley

[1:41:09] Voice 11: regional district which is a you know rural based regional district in our within our covers as well

[1:41:15] Voice 11: as comark regional district i wonder about the municipality of powhatan and even bowen uh what

[1:41:21] Voice 11: there might be in that it's not contextually easily add a couple if you want and take out

[1:41:25] Voice 11: a couple if you want so um yeah um i would maybe add if there's some available from some

[1:41:35] Voice 11: some of the three that I've listed,

[1:41:38] Voice 11: the CVRD, Comarch, North Cowichan.

[1:41:40] Voice 11: And then-

[1:41:41] Voice 11: And I liked the Whistler one,

[1:41:45] Voice 11: that's email as just being incredibly succinct,

[1:41:49] Voice 11: but good, I like it, it's kind of a good vision.

[1:41:51] Voice 11: So I'll do that and take out a couple of the corporate

[1:41:54] Voice 11: and then leave the corporate as an example.

[1:41:56] Voice 11: Well, I would maybe suggest that IKEA

[1:41:59] Voice 11: is maybe a

[1:42:00] Voice 11: furniture company.

[1:42:01] Voice 11: So I can see Disney and Google and even CBC

[1:42:05] Voice 11: um or bbc rather cbc might be a better match for us than bbc but i don't know what type of vision

[1:42:13] Voice 11: is i

[1:42:14] Trustee Elliott (probable): just thought it was refreshing to have a contrast because they're not none of them are

[1:42:19] Trustee Elliott (probable): just planning and yet you can see how they aspire to this and their organizations would be

[1:42:27] Trustee Elliott (probable): guided by that if that's the money so

[1:42:30] Voice 11: we have three or four to add um is that that's not a

[1:42:33] Voice 11: burden nobody should we agree to add those three or four other regional government so i can and

[1:42:39] Voice 11: i'll edit a couple here so leave a couple okay one more

[1:42:44] Trustee Elliott (probable): little point you mentioned to you uh

[1:42:46] Trustee Elliott (probable): just at the top that this vision process may actually inform or modify our policy statement

[1:42:52] Trustee Elliott (probable): and that's not mentioned here and that might be useful

[1:42:56] Voice 11: for people we were talking about adding

[1:42:58] Voice 11: that yeah I think the intent would be it would be the opening remarks in the policy statement

[1:43:04] Voice 11: would that be correct yeah oh

[1:43:10] Voice 9: yeah anything further on this one oh

[1:43:18] Trustee Elliott (probable): yeah and the fact that

[1:43:20] Trustee Elliott (probable): sorry we discussed in the workshop that I didn't see here that EC would somehow

[1:43:25] Trustee Elliott (probable): be the body bringing back the like reporting out that's not in oh I didn't

[1:43:32] Voice 11: necessarily

[1:43:33] Voice 11: i want to apply that okay we

[1:43:35] Voice 11: might land on it so there's no reporting out i'm still confused what's

[1:43:41] Voice 11: the

[1:43:41] Trustee Elliott (probable): role of the what's what is the role of the breakout groups yeah yeah

[1:43:45] Voice 11: that's there oh i see

[1:43:46] Voice 11: i see um well you can do it as you wish but i do think it's serve you best if like-minded trustees

[1:43:54] Voice 11: work together and then tell the other trustees what their vision is

[1:44:01] Voice 11: yeah compared to the SWAT where we were just numbered right this is you'll get there faster

[1:44:07] Voice 11: yeah okay

[1:44:08] Voice 11: if you know different ideas being addressed in the round yeah so does that

[1:44:13] Voice 11: preclude each of us I

[1:44:16] Trustee Elliott (probable): do not like

[1:44:17] Voice 11: the idea of each of

[1:44:18] Trustee Elliott (probable): us I don't like the idea of us as EC

[1:44:21] Trustee Elliott (probable): see imposing even an observatory role. That implies that we're not operating as just every

[1:44:28] Trustee Elliott (probable): other trustee. This is a trustee exercise. We might see leadership coming out from within those

[1:44:33] Trustee Elliott (probable): groups and they report out. I just don't want to see us taking that role. I don't think it'd be

[1:44:40] Trustee Elliott (probable): helpful.

[1:44:42] Voice 11: Yeah, I'm only thinking about it and I don't see it as, I forget what the word was

[1:44:48] Voice 11: I don't see it as an oversight or anything else, but I'm just thinking about this committee,

[1:44:55] Voice 11: executive committee, advancing this work as we go forward.

[1:44:58] Voice 11: It might be helpful for us to get an impression from each of the groups that would only be

[1:45:06] Voice 11: possible if we all ended up in the same room together because we have like-minded things.

[1:45:11] Voice 11: We

[1:45:11] Trustee Elliott (probable): can self-select in two.

[1:45:13] Voice 11: Yeah, let's just leave it at self-selection.

[1:45:15] Voice 11: I think that's the I would recommend that and so who's going to facilitate each of the bodies

[1:45:21] Voice 11: is that going to be a staff member there's going to be a staff person sitting there recording then

[1:45:24] Voice 11: we can rely on the staff members to bring that articulation yeah and not foreshadowing the big

[1:45:31] Voice 11: moment it's going to be fine to work in groups yeah the

[1:45:34] Voice 11: big moment is we're all going to be

[1:45:36] Voice 11: sitting together and there's going to be a big blank screen up there and who's going to start

[1:45:41] Voice 11: and how's it going to finish that will be the challenge for the body so how are we going to do

[1:45:48] Voice 11: i don't

[1:45:49] Voice 11: know okay because

[1:45:52] Voice 9: the way it

[1:45:53] Voice 11: works is there's silence yes and then the most

[1:45:58] Voice 11: outspoken individual speaks up well i think that probably the best way forward would be

[1:46:04] Voice 11: if each group arrived at a concept or two speak to each group and get them simply represented up on

[1:46:12] Voice 11: screen and see start to see what's common and what isn't and then

[1:46:18] Voice 11: conversation starts so that can be the role of the staff person that's yes so

[1:46:23] Voice 11: the staff person will come back with something that they because we've got

[1:46:26] Voice 11: two hours here the first half is going to be people just wanting to talk about

[1:46:30] Voice 11: the concept of what a vision is but then we're going from the larger group to a

[1:46:36] Voice 11: a group individual's vision the group vision the larger group vision we're not talking about 10

[1:46:44] Voice 11: sheets of charts of things we're talking about some succinct message from each of the groups

[1:46:49] Voice 11: that's right and

[1:46:49] Voice 11: blending those together those can be blended together okay the other thing that

[1:46:54] Voice 11: there's four good ones at the end of this report so don't forget that also though you know what

[1:46:59] Voice 11: i really think that this is let's start here sure well if we've been there and done that already

[1:47:06] Voice 11: Yeah.

[1:47:06] Voice 11: I'd love to see that.

[1:47:07] Voice 11: I'm glad you included the chart.

[1:47:10] Voice 11: That was a beautiful piece of work.

[1:47:13] Voice 11: And that was a couple of great days, although we never ended up landing on it.

[1:47:18] Voice 11: Is it called graphic illustration or graphic?

[1:47:22] Voice 11: Graphic facilitation.

[1:47:24] Voice 11: Right.

[1:47:25] Voice 11: But we'll bring the big banner and we'll put it up.

[1:47:28] Voice 11: Oh, perfect.

[1:47:29] Voice 11: I love it.

[1:47:30] Voice 11: Because a lot of those things are.

[1:47:32] Voice 11: Yeah.

[1:47:32] Voice 11: Yeah, so if we needed a lag, we could use that.

[1:47:38] Voice 11: Okay, anything further on this to add or remove?

[1:47:41] Voice 11: You're going to change a couple of examples?

[1:47:42] Voice 11: I'm going to change a couple of examples,

[1:47:44] Voice 11: and I'm going to add the comment to the policy statement.

[1:47:48] Voice 11: And

[1:47:49] Voice 9: I might refine the four groups statement, make that clearer.

[1:47:59] Voice 9: And then we put it up on the screen.

[1:48:01] Voice 9: Okay.

[1:48:01] Voice 9: Okay. And I want to maintain what Trustee Elliott has brought to us about retaining

[1:48:09] Voice 11: that broader perspective on a vision statement that's encapsulated by the corporate models.

[1:48:16] Voice 11: Let's not lose the

[1:48:17] Voice 9: vision

[1:48:18] Voice 11: statements. Okay. All right, good. I get the point. Thanks.

[1:48:22] Voice 11: All right. So I'm going to move on then to 7.1.13. This is from the governance committee.

[1:48:29] Voice 11: committee, it's their work program matrix, and I think they struggled with what they

[1:48:35] Voice 11: were going to forward to council in this event. So, Tim, you sit on that committee. Do you

[1:48:42] Voice 11: have any remarks there?

[1:48:44] Voice 10: No remarks. This hasn't changed really materially in the last couple of meetings.

[1:48:53] Voice 11: But I would

[1:48:55] Voice 11: just note as as we uh mentioned earlier you know the request for a review the province has not made

[1:49:01] Voice 11: it onto the matrix at all right so uh anybody else have anything to add there by the way uh

[1:49:11] Voice 11: toby uh

[1:49:12] Trustee Elliott (probable): it was yeah it was just why this was appearing again if nothing has substantially

[1:49:17] Trustee Elliott (probable): changed and we're just getting oh

[1:49:18] Voice 11: there's been all committees provided it's just the committee

[1:49:21] Voice 11: this is the the way the governance committee has decided to update trust

[1:49:24] Trustee Elliott (probable): council okay okay

[1:49:26] Voice 11: that's their work it's our work program okay

[1:49:28] Trustee Elliott (probable): good thank you yeah

[1:49:30] Voice 11: and it just didn't look

[1:49:31] Voice 11: stiffer than everyone else but

[1:49:33] Voice 11: we

[1:49:34] Trustee Elliott (probable): don't mind it okay

[1:49:35] Voice 11: then so that's the end of the section 7.1

[1:49:38] Voice 11: so i'm going to then formally say that we're going to forward the following sections to council and

[1:49:44] Voice 11: i'm going to say as amended because some of them might be tweaked um so forwarding the following

[1:49:49] Voice 11: sections to council as amended 7.16, 7.17, 7.18, 7.19, 7.10, 7.111, 7.1.12, and 7.1.13.

[1:50:02] Voice 11: You good with that, Lauren? Thank you. Okay, good job, everybody. So this moves us to section 7.2.

[1:50:13] Voice 11: We've got three items there, Director of Planning, Services for By-law Enforcement,

[1:50:17] Voice 11: and Regional Planning Committee would like to provide the opportunity for the director

[1:50:21] Voice 11: to speak to his report. Do you have any questions or do we need to provide some clarity on 7.22

[1:50:30] Voice 11: or 7.23?

[1:50:39] Voice 9: So

[1:50:41] Voice 11: let's go to the director of Planning Services. Do you want to make any remarks about your

[1:50:47] Voice 11: report? Don't expect you to go through it.

[1:50:49] Voice 10: thank you very much uh no the only comment says that there's a few minor uh errors in there

[1:50:54] Voice 10: such as uh the northern office not an island planner off rental beef it's a planner too

[1:50:59] Voice 10: and there's a few minor project changes uh that were not reflected in the tracking sheet i have

[1:51:06] Voice 10: that will need to be updated on that when it goes to trust council just minor things about what's

[1:51:11] Voice 10: north pender completed a project added a new one and i believe hornby has another one that

[1:51:17] Voice 10: Those minor corrections will be made before submission to Trust Council.

[1:51:21] Voice 10: Otherwise, I think it speaks for itself.

[1:51:24] Voice 10: Okay, great.

[1:51:26] Voice 10: Any questions for the Director?

[1:51:28] Trustee Elliott (probable): There's no comment on sort of this affordable housing roundtable

[1:51:34] Trustee Elliott (probable): that was turned into a planning staff training day

[1:51:38] Trustee Elliott (probable): and then further updated, I think, in the fuel

[1:51:42] Trustee Elliott (probable): that a housing working group was going to look at that

[1:51:45] Trustee Elliott (probable): and turn that into an opportunity for trustees to learn about housing challenges or talk about

[1:51:53] Trustee Elliott (probable): housing affordability so I'm just wondering um if that could be updated just a little bit with

[1:52:00] Trustee Elliott (probable): the draft housing strategy because we're I don't know I I feel like this housing round table

[1:52:08] Trustee Elliott (probable): keeps getting lost and further and further away and that was um the dead hand of just

[1:52:16] Trustee Elliott (probable): previous trust council i don't

[1:52:21] Voice 10: know what i'm asking i think i do if you don't mind me mr chair

[1:52:25] Voice 10: um i certainly have a housing scan which i provided to the regional planning committee

[1:52:29] Voice 10: which keeps those uh those issues alive i did commit to bringing back to the executive committee

[1:52:34] Voice 10: here the update on those resolutions on trust council gave to the rbc about those issues you

[1:52:39] Voice 10: just brought up i did not bring it to this meeting because i knew you're going to be swamped and i

[1:52:43] Voice 10: didn't want to overwhelm with sort of secondary issues um but that is still something i'll be

[1:52:49] Voice 10: coming back to the dc looking for your guidance to amend those resolutions to provide what staff

[1:52:54] Voice 10: are planning in terms of education materials um and you know the round table that you know

[1:53:00] Voice 10: happened at ubcm and so on and so forth so staff comments staff recommendations for updating and

[1:53:05] Voice 10: changing there certainly is a robust amount of work happening with housing and like i said

[1:53:11] Voice 10: have provided an RPC through a housing scan just a briefing I'd like to bring it here and I'd also

[1:53:16] Voice 10: like to bring recommendations to amend your follow-up action list on behalf of trust council

[1:53:20] Voice 10: but again I thought that was too much for this agenda so I didn't bring it in there so

[1:53:24] Voice 10: yeah

[1:53:25] Trustee Elliott (probable): that follow-up action list is just is messy it's all over the place and I'm I'm sort of I'd

[1:53:32] Trustee Elliott (probable): like to see us do the same work that we did at EC which is kind of bring everything together

[1:53:35] Trustee Elliott (probable): re-look at it and and then move forward with a clearer plan so exactly the time yeah i just did

[1:53:42] Voice 10: like i said i didn't want to overwhelm this meeting because

[1:53:43] Voice 11: okay great so with respect to

[1:53:47] Voice 11: the reporting going to council um should there be a couple of lines in in that in this report it's

[1:53:53] Voice 11: not in the ra that captures that that is a work in progress because i'm sure there are others that

[1:54:00] Voice 11: are interested there's some confusion around the ubcm forum right that's right because indeed we

[1:54:06] Voice 11: did have a chance to have that regard that's got into it actually

[1:54:09] Voice 10: let me offer a suggestion i do

[1:54:12] Voice 10: have a briefing a housing scan that i could offer to the trust household agenda it's gone through

[1:54:18] Voice 10: the original planning committee it's quite wholesome in its approach and it captures most

[1:54:22] Voice 10: of the issues it was slightly edited at the rbc level for clarity for a few

[1:54:26] Voice 10: issues that they had

[1:54:27] Voice 10: be happy to bring it forward but i'm just not sure when you would get a chance for you next week or

[1:54:32] Voice 10: no you'd have to send

[1:54:34] Voice 11: it to a department yeah please send it to them today and between now

[1:54:39] Voice 11: and 2 30. i can do that too they do a little they do a reap how long is it two pages it's

[1:54:47] Voice 11: just it's a briefing so i guess for me it begs the question we don't necessarily want to open

[1:54:53] Voice 11: up a whole conversation about that property council so whether or not it would be in the

[1:54:57] Voice 11: are helpful to trust council so read that book that would be your decision yeah yeah yeah and

[1:55:03] Voice 11: could it be an appendix to something sort of

[1:55:05] Trustee Elliott (probable): attached well it's important work that i think

[1:55:08] Trustee Elliott (probable): is really central and top of mind to rpc right now and i think the rest of trust council is going to

[1:55:13] Trustee Elliott (probable): want to know where

[1:55:14] Voice 11: are we at

[1:55:14] Trustee Elliott (probable): with our affordable housing strategy and trust council

[1:55:19] Voice 11: will not have

[1:55:19] Voice 11: seen this uh correct yeah so yeah so let's have that to us after lunch and we'll talk to include

[1:55:28] Voice 11: include that. And Mr. Chair, I wonder whether it could be 72.3.1, which is the regional

[1:55:35] Voice 11: planning committee work program. That would be fine. You can think that through. So let's

[1:55:45] Voice 11: just have it. I'm creating a place for that here and we'll see how that goes. So is there

[1:55:52] Voice 11: anything associated with bylaw enforcement regional methodology? We just added that to

[1:55:56] Voice 11: to the Regional Committee Work Program.

[1:56:00] Voice 9: Anybody?

[1:56:03] Voice 9: All right then.

[1:56:04] Voice 9: So I'm gonna suggest then that 7

[1:56:08] Voice 11: .21, 7.22, 7.23

[1:56:10] Voice 11: be forwarded to council,

[1:56:12] Voice 11: and we will await a new item to possibly attend

[1:56:15] Voice 11: to 7.23, okay?

[1:56:18] Voice 11: That's great, thank you.

[1:56:21] Voice 11: Trust Area Services is our next section.

[1:56:27] Voice 11: We'll give the Director an opportunity

[1:56:29] Voice 11: to speak to your report if you'd like to.

[1:56:32] Voice 11: And whether or not there's anything to report

[1:56:35] Voice 11: from the Conservancy report,

[1:56:36] Voice 11: I think that would just come forward.

[1:56:38] Voice 11: So is there anything that anybody wishes to address

[1:56:43] Voice 11: specifically on 7.3.2 through 7.3.9?

[1:56:49] Voice 11: 7.3.6, somebody.

[1:56:51] Voice 11: Okay, great, thank you.

[1:56:53] Voice 9: 7.3.7.

[1:56:55] Voice 9: Yeah.

[1:57:02] Voice 9: Anything else?

[1:57:08] Voice 11: So let's maybe kick off with Director Frater

[1:57:12] Voice 11: then she can do her trust area.

[1:57:13] Voice 11: do you have anything any remarks you'd like to make with respect to your report i think

[1:57:16] Voice 11: okay so there

[1:57:18] Voice 9: it is as presented so let's go uh if that's all

[1:57:27] Voice 11: right i'll advance 7.3.1

[1:57:29] Voice 11: two three four five eight and nine to council as presented and let's go to seven point three

[1:57:38] Voice 11: point six david um

[1:57:39] Trustee Maude (probable): i guess i just flagged that the there are several um islands um sort of

[1:57:50] Trustee Maude (probable): represented in this agreement um but respecting the first nations focus on one island uh muskete

[1:58:00] Trustee Maude (probable): we've actually weighted everything onto that one island and um in particular devon and gambier

[1:58:07] Trustee Maude (probable): being part of the the agreement basically have no representation other than through the chair

[1:58:14] Trustee Maude (probable): Chair. And it speaks of those islands participating on something particular. I just want to make

[1:58:20] Trustee Maude (probable): sure that there was some sort of formal mechanism that, you know, if there's a demin issue,

[1:58:28] Trustee Maude (probable): that what is the mechanism that it gets over to this committee and what is the mechanism

[1:58:34] Trustee Maude (probable): that they get at the table to discuss? So great, great question, Mr.

[1:58:39] Voice 11: Chair, if you can.

[1:58:40] Voice 11: Yeah. Big point of discussion between Claire and myself was that the, you know, how, how leading do you want the recommendation to be? Meaning the nations asked for a specific lens. And so those trustees are put forward. It doesn't have to be all the trustees from Mesquite.

[1:59:03] Voice 11: you

[1:59:03] Voice 9: could

[1:59:04] Voice 11: have a representative so the initial look at this had all blanks where trust council

[1:59:09] Voice 11: would end of it you would all discuss it i didn't feel comfortable there right um meaning you want

[1:59:16] Voice 11: some acknowledgement of the um the request from the nation and the and the bulk of the work

[1:59:25] Voice 11: is associated with the skidi but you could approach this a variety of different ways i

[1:59:30] Voice 11: I guess you could not recommend all four of those.

[1:59:33] Voice 11: You could recommend enough for the Liskiti to be represented

[1:59:36] Voice 11: and leave a couple of blanks, and then someone could put their hand up

[1:59:39] Voice 11: and go, hey, I'm from Denman, I want to be on this thing.

[1:59:42] Voice 11: Or in the course, I believe the agreement itself has elements

[1:59:45] Voice 11: that allow for requests for other bodies to join,

[1:59:51] Voice 11: but maybe that's not as rigorous as you want,

[1:59:56] Voice 11: and maybe you want to have someone else here.

[1:59:59] Trustee Maude (probable): So it's true.

[2:00:00] Trustee Maude (probable): that's really the question yeah it was more it's just because i recognize that that everything

[2:00:06] Trustee Maude (probable): seems to be very much focused on one island but there are other islands encapsulated and so if

[2:00:13] Trustee Maude (probable): wanted to just understand how do we figure out that that thingy that's happening needs to go

[2:00:20] Trustee Maude (probable): to that committee like who's decided who's who who filters this stuff to to get it onto that table

[2:00:27] Trustee Maude (probable): and then also how when when do we trigger bringing somebody from denman to that table

[2:00:34] Trustee Maude (probable): the

[2:00:35] Voice 11: staff and the the chair of this or the elected officials on this group saying oh

[2:00:42] Voice 11: we need the denman folk here let's get it staffs get them at the next meeting

[2:00:46] Voice 11: i see you want to yeah

[2:00:48] Voice 6: so on page 181 of the agenda you'll know clauses 20 23 and 24 um

[2:00:54] Voice 6: provide or particularly 20 sorry 22 and 24 provide for the inclusion of other people in the working

[2:01:01] Voice 6: group all referrals will continue so if so now let's receive a referral from dandan that caused

[2:01:08] Voice 6: them to have want to have a conversation they would naturally then advise us and then we would

[2:01:13] Voice 6: then make sure their request to us was please help us get the right people at the right table at the

[2:01:17] Voice 6: right time at this point in time our primary emphasis is on muscadine um so and potentially

[2:01:24] Voice 6: potentially a little bit of conservancy lens and um vice chair elliott can act as that liaison too

[2:01:29] Voice 6: um so that was the intent and we've deliberately drafted the agreement for all the flexibility

[2:01:33] Voice 6: ability in the world to get the right people in the meetings as needed

[2:01:38] Voice 6: the

[2:01:38] Voice 11: greatest that's my benefit of the whole thing

[2:01:41] Voice 11: is that yeah but

[2:01:43] Voice 11: you could amend this recommendation to have three people plus a doubt

[2:01:48] Voice 11: as a delegate or designate from Denman on the Local Trust Committee.

[2:01:53] Trustee Maude (probable): But I say, is Denman and Gambier

[2:01:56] Trustee Maude (probable): the two that don't have anything at the table?

[2:02:00] Trustee Maude (probable): Peter is chair of Gambier. He's more directly connected.

[2:02:04] Trustee Maude (probable): But nobody from Denman.

[2:02:07] Trustee Maude (probable): I recognize all sorts of stuff, but I just wanted to make sure that there's

[2:02:12] Trustee Maude (probable): somehow a Denman issue that was appropriate

[2:02:16] Trustee Maude (probable): It's

[2:02:17] Trustee Elliott (probable): not about Denman's issues.

[2:02:18] Trustee Elliott (probable): It's about we have a body to work on joint issues together,

[2:02:23] Trustee Maude (probable): and

[2:02:23] Trustee Elliott (probable): our duty is that we come back to the trust and say,

[2:02:27] Trustee Elliott (probable): oh, we need more local information.

[2:02:30] Trustee Elliott (probable): I don't think that would be passed by, but am I wrong?

[2:02:35] Trustee Maude (probable): I'm just acknowledging that probably at the meeting,

[2:02:38] Trustee Maude (probable): I just wonder what everybody's reading,

[2:02:39] Trustee Maude (probable): and at

[2:02:39] Trustee Maude (probable): the reading, it's probably the guys from Denman are going,

[2:02:42] Trustee Maude (probable): what about us?

[2:02:44] Trustee Maude (probable): Just to help, I'm trying to offer a solution.

[2:02:46] Voice 11: I understand what you're saying my solution is either we rely on the agreement that the

[2:02:52] Voice 11: codicils that Claire's recommended or you change this recommendation and not be so directed

[2:02:58] Voice 11: and what would it be potentially take one of the names off from Laskiti and go comma Denman

[2:03:05] Voice 11: LTC member and that one person would be a permanent member of the committee they'd always

[2:03:10] Voice 11: be sitting there that's what I can think of so you could have a trust council debate all the

[2:03:17] Voice 11: the positions not recommended these are what are offered which is the liskiti ones maybe not

[2:03:24] Voice 11: preferred third option would be create some more space in this recommendation now if you guys can

[2:03:31] Voice 11: debate who um between luckham elliot laroni and peterson want to be members of this maybe you go

[2:03:39] Voice 11: two member the chair of islands trust two members from liskiti one from denman and one

[2:03:48] Voice 11: Doesn't

[2:03:49] Trustee Elliott (probable): it require somebody from EC and somebody from SCETI in the terms?

[2:03:57] Trustee Elliott (probable): But it doesn't say how many.

[2:03:59] Voice 11: Well, I think the significant thing in all of this is that this has been struck specifically because of the OCP amendments on the SCETI.

[2:04:07] Voice 11: And it's not on us, has indicated to us that they have serious interest in that.

[2:04:14] Voice 11: I think that we have probably identified that Snaranas has interests on these other areas and said, well, we want to recognize that you may also be.

[2:04:26] Voice 11: And over time, once the OCP on Luskeedia is done, it might be that the trustees no longer require to participate.

[2:04:35] Voice 11: And indeed Gambier has a stronger relationship with Squamish and Denman and Hornby have a stronger relationship with Comox.

[2:04:41] Voice 11: and it's not on us that has an interest in those lands.

[2:04:46] Voice 11: So I think it will evolve.

[2:04:49] Voice 11: And the language that's in there was set specifically

[2:04:54] Voice 11: to allow that flexibility.

[2:04:56] Voice 11: And at the end of the day,

[2:04:58] Voice 11: with the Conservancy represented by Trustee Elliot,

[2:05:01] Voice 11: also the Chair of Mesquitee,

[2:05:03] Voice 11: and then of course, both of the Mesquitee trustees,

[2:05:05] Voice 11: and I'm sure that they both want to be there

[2:05:07] Voice 11: because we're talking about their OC.

[2:05:10] Voice 11: Tim?

[2:05:11] Voice 11: Yeah, thank you for that. And I would just suggest that although the OCP is the...

[2:05:18] Voice 11: Oh, so woodloss is brought in.

[2:05:20] Voice 11: They have two sections of, what is it called, the forest woodland licenses.

[2:05:29] Voice 11: Yes, farmland, right?

[2:05:30] Voice 11: Yeah. And that's going to be an ongoing, those leases are going to

[2:05:37] Trustee Maude (probable): presumably be ongoing issues.

[2:05:40] Trustee Maude (probable): so i actually don't think there's going to be a time where the ski today won't need to

[2:05:45] Trustee Maude (probable): be represented on there on that group um

[2:05:50] Voice 11: because that's i think that there at this point there

[2:05:54] Voice 11: there's no harvest at all on those for the next thing in their present tenure plan but if that

[2:05:59] Voice 11: changes there's going to be need to be some significant conversation and communication i

[2:06:05] Voice 11: I think so yeah you know ideally we'll go doing relationship building it may be that in the long

[2:06:11] Voice 11: term the relationship building is more solid between the ski and southern austin it would

[2:06:17] Voice 11: be with denman but there may be a need a time where denman needs to have those same conversations

[2:06:24] Voice 11: I think that the it's satisfactory as presented I think maybe we do need to articulate the council

[2:06:31] Voice 11: that there's flexibility in that if that's not obvious well this is just the staff recommendation

[2:06:35] Voice 11: recommendation yeah and i'll own that i'll own the specifics keeps

[2:06:38] Trustee Elliott (probable): waving her hand over there

[2:06:39] Trustee Elliott (probable): oh

[2:06:40] Voice 11: yeah i just want to say though it's not just a staff recommendation it's the best advice we

[2:06:44] Voice 11: have well let

[2:06:46] Voice 6: me just say i just remind you the agreement states that there needs to be one from

[2:06:48] Voice 6: executive and one from the city so those are your two core um i did speak with trustee laroni if if

[2:06:55] Voice 6: there was a strong feeling from the denman trustees that they wanted to participate i think she would

[2:06:59] Voice 6: be open to having that conversation yeah so maybe trustees could have those conversations in advance

[2:07:03] Voice 6: of council and then you know determine the list as needed

[2:07:08] Trustee Maude (probable): i was more just kind of putting on the

[2:07:11] Trustee Maude (probable): radar that probably questions will come so just be prepared with the answer so so

[2:07:15] Trustee Elliott (probable): may i offer

[2:07:16] Trustee Elliott (probable): suggestion just in just to tweak the wording potentially it could in your recommendation say

[2:07:22] Trustee Elliott (probable): comma after tim peterson or another combination provided that you know there's somebody from ec

[2:07:29] Trustee Elliott (probable): and was Katie represented except

[2:07:32] Voice 11: that we're making a motion to actually a point yeah okay

[2:07:35] Trustee Elliott (probable): because

[2:07:35] Voice 11: the body needs to be a legal entity

[2:07:41] Trustee Elliott (probable): oh it's not a legal entity but I think you would want clarity

[2:07:44] Trustee Elliott (probable): oh no I just meant in your recommendation like alternatives there could be another option if

[2:07:50] Trustee Elliott (probable): whatever

[2:07:51] Voice 11: we'll discuss it well you know when this comes up I can introduce it and say exactly that

[2:07:56] Voice 11: okay all right okay yeah

[2:08:00] Voice 9: we're

[2:08:03] Voice 11: good so legislative monitoring reports

[2:08:07] Voice 11: yeah so

[2:08:10] Trustee Elliott (probable): the i guess the question that i had and i i spoke to claire director freder a little bit

[2:08:16] Trustee Elliott (probable): at our break was a this is a comprehensive report i think it's super

[2:08:22] Trustee Elliott (probable): super it's really important because it it tells this body how we need to network and work in

[2:08:29] Trustee Elliott (probable): cooperation with other bodies but there there is some um what i was noticing is a lot of the

[2:08:39] Trustee Elliott (probable): engagement dates or the the dates for to participate um had already passed and this is just so much

[2:08:47] Trustee Elliott (probable): information to provide to trustees hopefully they'll read it ahead of time and then be prepared

[2:08:52] Trustee Elliott (probable): to bring resolutions and say we want to take action on this um you know what are we doing

[2:08:59] Trustee Elliott (probable): about the protection of killer whales in the waters of southern british columbia and so it's

[2:09:05] Trustee Elliott (probable): it's here for information what are we doing about it um i just note also on page 203 there's a

[2:09:13] Trustee Elliott (probable): a dead sentence the islands trust is advocated in the we don't know something happened um it's a

[2:09:23] Trustee Elliott (probable): tricky piece because it's like we do this every six months but i need to know this stuff i need

[2:09:29] Trustee Elliott (probable): to have this more front of my present but we don't have staff capacity to necessarily do this

[2:09:34] Trustee Elliott (probable): how do we bring it forward in a useful way so we can take action

[2:09:37] Voice 11: respectfully i think it is a value

[2:09:42] Voice 11: you it is an education information there's abs i don't think there's a function for us to glue

[2:09:49] Voice 11: together various pieces of legislation or regulation that maybe are not coming up and

[2:09:55] Voice 11: then us adopting a strategy associated with it this is a rare document yeah so you i don't know

[2:10:01] Voice 11: where you'd find something do you well

[2:10:04] Voice 6: ubcm does it

[2:10:05] Voice 11: ubcm does a version of it um this is providing

[2:10:10] Voice 11: the governing people ammunition for their

[2:10:12] Voice 9: heads up

[2:10:14] Voice 11: is there some either an initiative that we've

[2:10:18] Voice 11: already supported or taken a position on where it's wanted or

[2:10:21] Voice 9: not

[2:10:23] Voice 11: right it's great to get before

[2:10:26] Voice 11: a uvcm kind of thing for anyone to read it um it's labor intensive so i i don't know if there'd

[2:10:37] Voice 11: be much analysis at the back side unless it was an identified strategic direction of the

[2:10:43] Voice 11: island's trust and then to extricate from the ledge monitor report which usually is it's a

[2:10:52] Voice 11: finality right you didn't report back on a conclusion associated with these so

[2:10:59] Voice 9: it would be

[2:11:01] Voice 9: i don't know how to get where you're going easily it's

[2:11:05] Trustee Elliott (probable): super useful it's but it's almost

[2:11:09] Trustee Elliott (probable): is unactionable because it's so there's so much yeah and i don't

[2:11:14] Voice 6: know how to make it more relevant

[2:11:15] Voice 6: yeah okay so a couple reflections what is you'll see on your briefing here it used to be every

[2:11:21] Voice 6: three months so it was the materials provided in a more timely way in 2022 we had direction

[2:11:26] Voice 6: from executive to deliver it every six months instead so the result that you're seeing here

[2:11:30] Voice 6: is a much bigger report with more dated items on it so that's one that's one um driving factor

[2:11:37] Voice 6: that's leading to this the other is we haven't due to changes in staff and different people assisting

[2:11:42] Voice 6: with the report we haven't been as proactive and caught everything and bringing it you know open

[2:11:46] Voice 6: engagements to this table on your you know monthly agendas as we perhaps have been in the past so

[2:11:51] Voice 6: you'll see in this report there were some engagements that flew past us and didn't sort of

[2:11:56] Voice 6: get caught and provided to this body um earlier and that we can sort of try and do a better job

[2:12:01] Voice 6: of that within the capacity that we have um that said and the other thing i would like to say here

[2:12:07] Voice 6: years um because i think council's got out of the rhythm of receiving this report as you

[2:12:11] Voice 6: particularly as the chair sets up the meeting um what has happened a little bit is that

[2:12:17] Voice 6: um trustees consider actioning things out of this report during the presentation of it

[2:12:21] Voice 6: you know when i'm at the podium it would be ideal if trustees read it in advance and introduced any

[2:12:27] Voice 6: action items that they wanted during the new business section when you're approving the agenda

[2:12:30] Voice 6: to have those advocacy considerations added at the beginning of the meeting for consideration

[2:12:35] Voice 6: during your business we've sort of fallen into them getting discussed and then it gets muddily

[2:12:40] Voice 6: about how we manage them so i would just i would just make those comments yeah

[2:12:45] Voice 11: i'm gonna echo that

[2:12:48] Voice 11: is you suggested that you need to come prepared with can we

[2:12:54] Trustee Elliott (probable): send this out now and with a a note

[2:12:57] Trustee Elliott (probable): you know just as we're doing here's some homework if you this is just this is a big agenda there's

[2:13:04] Trustee Elliott (probable): a lot to digest and this is sort of like here's the global view of legislative changes in BC and

[2:13:12] Trustee Elliott (probable): Canada and they might need time to digest this. I did, I think.

[2:13:17] Voice 11: So if we just sort of step back for

[2:13:20] Voice 11: a minute, this as Claire said, this used to come at every meeting and the executive committee decided

[2:13:27] Voice 11: to make it less often because counsel Dick also indicated that they weren't interested in seeing

[2:13:31] Voice 11: this report because for whatever reason it does represent a lot of work and if you have an

[2:13:37] Voice 11: interest any individual trustee or any executive committee member has an interest in any of the

[2:13:40] Voice 11: topics then really if you want to bring that forward you need to drill into it

[2:13:45] Voice 5: and and in

[2:13:47] Voice 11: fact the motion doesn't it's a bad practice for a motion to be dropped on the floor during council

[2:13:51] Voice 11: without any staff advice and so what we need to do is from this document it's a it's for

[2:13:58] Voice 11: for information is specifically provided for information.

[2:14:01] Voice 11: If there's something in there that you think is of interest

[2:14:03] Voice 11: that is important for the honest trust to take hold of,

[2:14:06] Voice 11: then you need to come away from this report.

[2:14:09] Voice 11: It's a good idea to advance it to trustees

[2:14:12] Voice 11: and maybe it doesn't even need to be in council's agenda

[2:14:14] Voice 11: for all that matters.

[2:14:15] Voice 11: It needs to get advanced to trustees

[2:14:17] Voice 11: and then they can choose to conclude

[2:14:19] Voice 11: what ones they want to engage with staff with

[2:14:21] Voice 11: to determine whether or not it's viable

[2:14:23] Voice 11: within our legislation to take some action.

[2:14:26] Voice 9: i would think so where are we at what do you guys think about that the other consideration is that

[2:14:38] Voice 11: this should inform your structured decision making it should inform your strategic planning

[2:14:43] Voice 11: process so it's from that but you wouldn't want to get it and then make motions about something

[2:14:47] Voice 11: it's this is beyond obviously the your authorities right so that's informative

[2:14:57] Voice 11: they're relational to your authorities but you'd have some strategic direction and then you'd get

[2:15:02] Voice 11: be seen on this what you know so

[2:15:06] Trustee Elliott (probable): why attach it to a trust council agenda why not have it a month

[2:15:10] Trustee Elliott (probable): before we do our strategic planning session and here's there's lots of great ideas there's different

[2:15:17] Voice 11: ways of

[2:15:17] Trustee Elliott (probable): doing it i just think that it's kind of trouble it's kind of it puts us in a quandary

[2:15:24] Trustee Elliott (probable): we put it before trust council here it is for information you're either going to get people

[2:15:28] Trustee Elliott (probable): going oh my goodness i want to do something about this and then get motions on the floor

[2:15:31] Trustee Elliott (probable): or this is past due and you get trustees who are angry that they're not being advised so i don't

[2:15:37] Trustee Elliott (probable): think that this is the right place to have it in a busy council meeting because there isn't really

[2:15:42] Trustee Elliott (probable): anything we can fundamentally address within our trust council business it should be part before

[2:15:49] Trustee Elliott (probable): the strategic planning like what's the state of canada bc legislation we need to know that before

[2:15:57] Trustee Elliott (probable): before we go into a strat planning?

[2:15:59] Voice 11: You know, I'll just add that if we had the resources

[2:16:03] Voice 11: and in the past, when there was more relaxed agendas,

[2:16:07] Voice 11: there was some static because it happened on the stuff.

[2:16:10] Voice 11: And indeed, day to day, if something comes in

[2:16:13] Voice 11: that gets somebody's attention

[2:16:15] Voice 11: and usually it might be happenstance,

[2:16:16] Voice 11: something gets somebody's attention,

[2:16:18] Voice 11: it usually ends up on executive committee's plate

[2:16:20] Voice 11: this corresponds in some fashion.

[2:16:22] Voice 11: And the question is, do you guys want to take this on?

[2:16:25] Voice 11: The deadline is Friday.

[2:16:26] Voice 11: it and we decide then that we do that and so in an ideal world we would have the staff capacity

[2:16:33] Voice 11: to do the full analysis on this and tell us council you don't want to miss this one we don't

[2:16:37] Voice 11: have that ability in the current structure and current we don't have enough body to

[2:16:43] Trustee Elliott (probable): i'm arguing

[2:16:44] Trustee Elliott (probable): that this is the last time that this could appear on a trust council agenda and it should appear

[2:16:49] Trustee Elliott (probable): somewhere else in our structured decision making because it's not helpful in a trust council

[2:16:56] Trustee Elliott (probable): a package i don't think

[2:16:57] Voice 11: no i'm this is a new thought and i mean thank you for bringing that

[2:17:01] Voice 11: that's your i think you're right that how could we get this to council in a different way um should

[2:17:07] Voice 11: it come to a committee should it just go directly out to council not be in council agenda because

[2:17:13] Voice 11: actually the public isn't necessarily interested in that aspect do you have any suggestions

[2:17:21] Voice 11: sorry this is

[2:17:23] Voice 9: political is that what you're saying okay so then you see what do you want

[2:17:27] Voice 9: to do with this i think

[2:17:34] Trustee Maude (probable): instead of as we don't like doing things in the fly let's bring that

[2:17:39] Trustee Maude (probable): forward to the next meeting with the people it's not actionable right now now it needs to go on

[2:17:43] Trustee Maude (probable): the council's agenda if that's what we want so let's proceed as as per and then at a future

[2:17:48] Trustee Maude (probable): executive meeting let's decide what to do in the next generation rather than trying to figure this

[2:17:53] Trustee Maude (probable): out in five minutes okay

[2:17:55] Voice 11: i agree

[2:17:56] Trustee Maude (probable): okay

[2:17:57] Voice 11: so then that concludes um that and now help me out here

[2:18:02] Voice 11: I think I already advanced all the other items.

[2:18:07] Voice 7: Yes, Chair, there was one indent at 7-3-2-1

[2:18:10] Voice 7: introducing Islands Trust Conservancy Chair, Risa Smith,

[2:18:16] Voice 7: who will be, who was wishing to attend in person

[2:18:21] Voice 7: and have a few minutes of podium

[2:18:23] Voice 7: to address Trust Council in this session.

[2:18:27] Voice 7: Yeah,

[2:18:27] Voice 11: that's fine.

[2:18:29] Voice 11: I think we, and so what I'm asking,

[2:18:31] Voice 11: my question is we already advanced 7.3.1 through 7.3.9 excluding three six and three seven so now

[2:18:38] Voice 11: i want to advance to council 7.3.6 and 7.3.7 um as presented and

[2:18:46] Voice 6: i will make that my head

[2:18:47] Voice 6: means to the error just yeah yeah yeah

[2:18:50] Voice 11: oh so and so thank you for that pointing out an error

[2:18:53] I'll just note, Laurie, for your information, the report on the corporate planning framework

[2:19:03] Voice 11: for the Adams Trust, on page one of that report, in the second from last paragraph, there's

[2:19:09] Voice 11: two, the direct replacement of the word and on the second line.

[2:19:15] Voice 11: Just that needs to be typed up.

[2:19:18] Voice 11: Okay, that's 1137.

[2:19:20] Voice 11: We're now at administrative services, and it's okay, we'll keep going.

[2:19:25] Voice 9: Thank you, everybody.

[2:19:27] Voice 11: So Director 7.4.1 through 7.4.7.

[2:19:34] Voice 11: Checking to see if Director Mobb is online with us.

[2:19:38] Voice 11: Yes.

[2:19:41] Voice 11: So provide an opportunity for Director Mobb to speak to her report.

[2:19:47] Voice 11: This is obviously a detailed section.

[2:19:50] Voice 11: and if there's anything any other items in that area Director Moffatt you would like to address

[2:19:55] Voice 11: up for executive committee before we advance them to council or can I just go to executive

[2:20:01] Voice 11: committee members if they have questions on the site.

[2:20:05] Voice 4: I'll just provide a couple of brief comments

[2:20:07] Voice 4: and then I'll pass it back to the committee. All of the documents that are in the administrative

[2:20:12] Voice 4: services section have already been seen by everyone at this table as of course they were

[2:20:16] Voice 4: We're part of the Financial Planning Committee agenda package.

[2:20:19] Voice 4: The only thing that's new is the quarterly administrative services report.

[2:20:25] Voice 4: So that just outlines the work that we've been doing over the last quarter.

[2:20:29] Voice 4: It simply shows that we've been very busy as usual.

[2:20:32] Voice 4: One of the items that is included in this agenda package that was missed for Financial Planning Committee is an additional page for the Statement of Financial Information, which is the description of vendor services.

[2:20:43] Voice 4: So that helps trustees understand what we're paying our vendors for so that is included in this agenda package. There were a couple of requested changes by financial planning committee that have been reflected to the main one relates to the budget

[2:20:56] Voice 4: assumptions and principles document. So there's been some additional language added there in conversation around the addition of budget guidelines or having Trust Council potentially provide budget guidelines for FPC and staff this year.

[2:21:10] Voice 4: otherwise there's nothing else I need to comment on okay

[2:21:15] Voice 11: thank you um vice chair do you have any

[2:21:18] Voice 11: of these items that you wish to speak to or address just two perfect

[2:21:28] Voice 11: just all right you're

[2:21:29] Voice 4: very kind um

[2:21:31] Voice 11: well thank you um so then I'll take it then that item 7.4.1

[2:21:36] Voice 11: one through 7.4.7 be forwarded to council as presented.

[2:21:42] Voice 11: So this brings us to then trust council new business.

[2:21:46] Voice 11: And we have three items, one a notice of motion

[2:21:50] Voice 11: and two discussion items.

[2:21:54] Voice 11: Is there anything further that we need here

[2:21:57] Voice 11: to advance these to council or any discussion associated

[2:22:01] Voice 11: with those three items?

[2:22:03] Voice 11: If not, then I will advance item 7.51, 5.2, 5.3 to council as presented for inclusion in new business.

[2:22:15] Voice 11: Delegation requests.

[2:22:18] Voice 11: So Pender Island has always been a busy place, and I'm looking forward to being on Pender.

[2:22:22] Voice 11: We haven't been there in ages, but certainly it's an active and engaged community, as is apparent in this delegation request.

[2:22:29] Voice 11: So we have seven and I'll just turn to Lori.

[2:22:36] Voice 11: You have all of the materials that we ask for

[2:22:41] Voice 11: and are required for delegations to present

[2:22:44] Voice 11: for each of these bodies, each of these delegations.

[2:22:48] Voice 7: Yes, Chair Luckin, with the exception of 7.6.5,

[2:22:52] Voice 7: this group presented to us in Gabriola

[2:22:56] Voice 7: and um this is almost a reiteration i was sent just a mp3 file with a video and no words so

[2:23:05] Voice 7: i was curious what else um the forest stewards were going to present but at this time you'll

[2:23:12] Voice 7: just see the delegation request attached and i have an mp3 with um similar pictures that were

[2:23:20] Voice 7: already viewed in the powerpoint back on gabriola so all

[2:23:25] Voice 11: right so then it seems to me that she's

[2:23:28] Voice 11: obviously titled it pender for stewards but you're saying the pictures are the same as what we saw

[2:23:32] Voice 11: on gabriola uh

[2:23:35] Voice 7: yes very similar to the powerpoint those pictures where there was um

[2:23:39] Voice 7: for instance the logging truck going on to the ferry terminal and some before and after pictures

[2:23:46] Voice 7: of logging.

[2:23:48] Voice 7: Were there maps associated with that?

[2:23:51] Voice 9: I'd

[2:23:52] Voice 7: have to go look at the presenter's PowerPoint.

[2:23:54] Voice 11: Perhaps we need to clarify for the delegate's interest

[2:24:00] Voice 11: that she's speaking to the same body

[2:24:03] Voice 11: and that a repetition may not be beneficial.

[2:24:07] Voice 11: Does the vice chair have any thoughts on that?

[2:24:11] Trustee Elliott (probable): We don't have a policy

[2:24:13] Trustee Elliott (probable): on it, do we?

[2:24:15] Voice 11: no we we make the decision on that there wouldn't be a policy but obviously an individual could come

[2:24:21] Voice 11: to every single council and make the same presentation and that would be beneficial

[2:24:24] Voice 11: we have to manage your time seven so just there's seven delegates if we allocate 10 minutes a piece

[2:24:33] Voice 11: it's an hour and 10 minutes plus town hall of which i can assure you there'll be a number

[2:24:38] Voice 11: um so it all depends on how much time we want to allocate and whether or not we want to hear

[2:24:42] Voice 11: from all of the spots or not anybody um i i had a couple other things delegation one i sent out to

[2:24:53] Voice 11: everyone uh mr sketch sent me an updated draft uh did i not i thought

[2:24:58] Trustee Elliott (probable): i got it that's not pretty

[2:25:02] Voice 11: for me mr chair yeah uh the other thing i have concerns about the uh 7.6.7 the language that's

[2:25:12] Voice 11: in there yeah i have serious concerns with that and i don't think that's appropriate

[2:25:18] Voice 11: okay so perhaps then just to facilitate this conversation uh that i've heard there's some

[2:25:26] Voice 11: interest about 7.65 7.67 that we need to discuss

[2:25:31] Voice 11: and then there's an again an amended version of mr sketches

[2:25:39] Voice 11: I just emailed it to you.

[2:25:41] Voice 11: I mean, it's not, I don't think it's materially different, but.

[2:25:45] Voice 11: Oh, actually, has that been sent to Laurie?

[2:25:47] Voice 11: For information.

[2:25:48] Voice 11: I sent it to the EC this morning.

[2:25:50] Voice 11: Oh, so no, my question is, is Laurie is the gate for delegations, really?

[2:25:56] Trustee Maude (probable): Does she give these emails?

[2:25:58] Trustee Maude (probable): Does she give these emails?

[2:26:00] Voice 11: I'm on EC, yes, distribution.

[2:26:03] Voice 11: Getting emails late like this doesn't help that.

[2:26:07] Voice 11: yeah i mean you've got a policy we have a policy yes and this isn't that expression yeah i'm not

[2:26:14] Voice 11: taking position on it it just alerting everyone that it was sent to me and i forwarded it to y'all

[2:26:20] Voice 11: just letting me know okay so based upon what i'm hearing now to facilitate advancing reach to

[2:26:26] Voice 11: council i'm hearing that 7.61 7.62 7.63 7.64 should be advanced to council as delegates and then let's

[2:26:37] Voice 11: discuss these last three yeah and then what i want to ask you at the end of this is how much

[2:26:42] Voice 11: time you want to allocate to this each individual 10 minutes is the policy um so if that's okay

[2:26:49] Voice 11: we'll advance the first four by general consent and 7.65 do we need to find some clarity on this

[2:26:57] Voice 11: 7.65 if you want just to go yeah certainly if it's a repeat okay i don't think that's necessary

[2:27:05] Voice 11: sorry okay so now we get to the tricky part right the deadline for this agenda is friday is that

[2:27:11] Voice 11: correct yes right so we either have to get clarity on whether or not this is the same presentation

[2:27:21] Voice 11: and and and what

[2:27:25] Trustee Maude (probable): is it a different presentation yeah is

[2:27:28] Trustee Maude (probable): that a different presentation because

[2:27:29] Trustee Maude (probable): because if it's a few different words in the same pictures then they're done that

[2:27:34] Voice 11: yeah council

[2:27:34] Voice 11: council isn't going to appreciate that.

[2:27:37] Voice 11: So can we seek some clarity on that before Friday?

[2:27:42] Voice 11: And based upon what we hear,

[2:27:45] Voice 11: that could be included in the council agenda.

[2:27:48] Voice 11: So based on what we hear,

[2:27:51] Voice 11: if it's a different presentation,

[2:27:53] Voice 11: it could be included in council agenda.

[2:27:54] Voice 11: So is that the direction?

[2:27:56] Voice 11: That's what I'm looking for.

[2:27:58] Voice 11: Yes.

[2:27:58] Voice 11: All right.

[2:27:59] Voice 11: Okay.

[2:27:59] Voice 11: So we'll make a determination based on.

[2:28:02] Voice 11: Right, so then 7.65 could be forwarded to council

[2:28:04] Voice 11: if the presentation is substantially different than what was presented on

[2:28:10] Voice 11: Debra Dover. Okay, are you all right with that, Lori? Yes, very much the same

[2:28:14] Trustee Elliott (probable): argument. 7.6.6 is the

[2:28:17] Trustee Elliott (probable): same presentation as has been made to councillors slash trustees for the last

[2:28:23] Trustee Elliott (probable): four years. Well if you

[2:28:24] Trustee Elliott (probable): want to say the same thing. To be fair, I don't see

[2:28:29] Trustee Elliott (probable): how this is substantially different how

[2:28:38] Voice 9: do we determine that

[2:28:39] Trustee Elliott (probable): director marler have

[2:28:40] Trustee Elliott (probable): you read this

[2:28:41] Trustee Elliott (probable): i can't understand these let alone see how this one is different than the other

[2:28:48] Trustee Elliott (probable): seven submissions that we've been sent by mr sketch it's really difficult

[2:28:54] Voice 5: i would just say that from what i've heard mr sketch is taking different angles over a similar

[2:29:01] Voice 5: similar theme yeah so

[2:29:03] Voice 5: it's really up to you as council whether

[2:29:05] Voice 9: or not you want to hear that

[2:29:07] Voice 9: i'll

[2:29:13] Trustee Elliott (probable): say that i don't believe the mr sketch is advancing anything different with this

[2:29:22] Trustee Elliott (probable): presentation um and it's about the trust policy statement implementation which we are in the

[2:29:29] Trustee Elliott (probable): process of amending so his views have been heard and on record and in fairness to trustees and

[2:29:40] Trustee Elliott (probable): everybody else in the trust area do we need to give this more air time right

[2:29:45] Voice 11: so um so what i'm

[2:29:47] Voice 11: hearing is is that you would prefer to decline mr sketch's request for a delegation based on

[2:29:52] Voice 11: um that we believe the presentation that he sent us the same substantially the same as previous

[2:30:00] Voice 11: presentations he's made and

[2:30:01] Trustee Elliott (probable): we appreciate it but it's it's been received and he's obviously free

[2:30:06] Voice 11: to come as a town hall's vote

[2:30:07] Trustee Elliott (probable): absolutely i have two minutes so

[2:30:10] Voice 11: do i have my general consent that

[2:30:12] Voice 11: we will decline mr sketch's request for this delegation based on the materials being

[2:30:18] Voice 11: substantially the same as materials materials previously presented

[2:30:21] Trustee Elliott (probable): yes okay

[2:30:22] Voice 11: there you go thank

[2:30:25] Trustee Elliott (probable): Thank you.

[2:30:25] Voice 11: Thank you.

[2:30:26] Voice 11: So now 7.6.7, Brian Milne.

[2:30:31] Voice 11: Indeed, some of the language in his presentation

[2:30:33] Voice 11: is defamatory.

[2:30:34] Voice 11: I would suggest you're close to it, certainly not kind.

[2:30:39] Voice 11: If I'm not mistaken, Mr. Milne has been considered

[2:30:42] Voice 11: by the courts to be a vexatious litigant

[2:30:45] Voice 11: and the courts will not hear him.

[2:30:49] Voice 11: I wonder whether or not we should be hearing him or not.

[2:30:52] Voice 11: I ask the executive committee that.

[2:30:55] Voice 11: Yeah, I have a lot of concerns

[2:30:56] Voice 11: of the language in here, I would say, I'm no lawyer,

[2:31:00] Voice 10: but it looks pretty defamatory to me.

[2:31:05] Voice 11: Okay, so yeah, you have a mark.

[2:31:08] Voice 11: Well, he's got avenues, strong accusations inside the node.

[2:31:16] Voice 11: He should seek some administrative fairness.

[2:31:19] Voice 11: Like that's an avenue that this would be more Scott pointed,

[2:31:24] Voice 11: but general critique, I just don't,

[2:31:29] Voice 11: I think there's another avenue that could be used if he wished, right, that's available to him.

[2:31:35] Voice 11: So not appearing is not limiting his ability to.

[2:31:40] Voice 11: Okay, so then pursue some outcome.

[2:31:42] Voice 11: Does anybody else have any other remark?

[2:31:44] Voice 11: Otherwise, what I'm hearing is that we should decline Mr. Milne's request for delegation

[2:31:49] Voice 11: and that he should pursue other avenues, such as administrative fairness complaints,

[2:31:55] Voice 11: if he has concerns about file-out.

[2:31:56] Voice 11: at

[2:31:57] Trustee Elliott (probable): the risk of inflaming him further could we offer the opportunity to remove

[2:32:05] Trustee Elliott (probable): defamatory if he removes defamatory comments he could make his presentation but here's an issue

[2:32:12] Trustee Elliott (probable): here's an issue here's an issue and I

[2:32:15] Voice 11: think given the deadline that's before

[2:32:16] Voice 9: us for Friday I don't

[2:32:17] Voice 9: know that that would be possible yeah and

[2:32:27] Trustee Elliott (probable): it can be noted that he regularly emails all trustees

[2:32:31] Trustee Elliott (probable): on all of his issues that are very similar to this one.

[2:32:34] Trustee Elliott (probable): So in essence, all trustees are already aware

[2:32:37] Trustee Elliott (probable): of his complaints.

[2:32:40] Trustee Elliott (probable): So then we

[2:32:41] Voice 9: will decline Brian Milne's request

[2:32:43] Voice 9: for delegation due to what we would consider

[2:32:50] Voice 9: to

[2:32:50] Voice 11: be a defamatory nature

[2:32:52] Voice 11: and that Mr. Milne has communicated his views

[2:32:57] Voice 11: to counsel by email repetitively.

[2:32:59] Voice 11: competitively and and that

[2:33:04] Voice 9: if he wants to uh further action he should consider uh administrative

[2:33:11] Voice 9: yeah all right okay

[2:33:15] Voice 11: you'll capture that in some question glory all those all right so that

[2:33:20] Voice 11: manages our delegations um we've got two i'm thinking at 11 51 perhaps we'll wrap up at the

[2:33:33] Voice 11: at the end of this section and then have our lunch.

[2:33:35] Voice 11: And then we'll come back

[2:33:36] Voice 11: with the executive committee projects afterwards.

[2:33:38] Voice 11: So the next item is at 7.7.

[2:33:42] Voice 11: Trustee Warthwick, Bain-Saint-Lambert-Channel,

[2:33:44] Voice 11: Equal Forum report at 7.72.

[2:33:46] Voice 11: Trustee Vaughan, thank you.

[2:33:47] Voice 11: BC Ferries Advisory Committee reports.

[2:33:49] Voice 11: So those are the two reports received

[2:33:52] Voice 11: to go into the trust council summary updates

[2:33:56] Voice 11: section of the agenda.

[2:33:58] Voice 11: And I would just suggest before those to council is presented.

[2:34:03] Voice 10: my name is spelled wrong on page 346. report oh note throw

[2:34:09] Voice 11: it out make a note

[2:34:11] Voice 11: oh yes yeah so then be forwarded to council as amended

[2:34:14] Voice 11: all right so that concludes that so trust council's priorities chart at 7.8 that's an

[2:34:23] Voice 11: information item. Somebody want to

[2:34:27] Voice 9: address that? CEO? Well, page 350. Yeah, great.

[2:34:40] Voice 11: This needs work

[2:34:42] Voice 11: at some point. There's a lot of work represented in this agenda. I think

[2:34:49] Voice 11: trustees and yourselves are aware of that. But there is still work that needs to be done

[2:34:57] Voice 11: um associated with this so it's very very helpful um and also the fuel trust council fuel which

[2:35:08] Voice 11: needs to undertake the same exercise that bc has done by rationalizing things that are similar and

[2:35:13] Voice 11: stuff like that i commit to trying to get something in front of you for december just

[2:35:20] Trustee Maude (probable): so it's you know

[2:35:21] Voice 9: that addresses those two things.

[2:35:26] Voice 9: That sounds good to me.

[2:35:33] Voice 9: Great,

[2:35:34] Voice 11: sorry, I got myself distracted

[2:35:36] Voice 11: because there's some letters here.

[2:35:38] Voice 11: One of which I think maybe belongs

[2:35:40] Voice 11: in the trustee summary updates,

[2:35:42] Voice 11: but trustee Johnson is no longer with the city.

[2:35:47] Voice 11: So what do you, so just pause my distraction.

[2:35:51] Voice 11: What do you recommend that council priorities chart?

[2:35:55] Voice 11: It's good, it's vestigial

[2:35:57] Voice 11: and we're bridging to a new day.

[2:35:59] Voice 11: yes um so to go forward yes but i'm just noting that that and the fuel yes um how that's reported

[2:36:06] Voice 11: that will need some attention and i'll spend my mind to it i think as i indicated last

[2:36:12] Voice 11: last quarter um between now and christmas okay so you'll probably do a verbal yeah i mean it is

[2:36:20] Voice 11: what it is but uh okay i mean it's accurate yeah so are you satisfied with that so then i'll take

[2:36:27] Voice 11: it then the trust council priorities chart before the council has presented and the cao will provide

[2:36:32] Voice 11: the verbal

[2:36:33] Voice 9: uh

[2:36:33] Voice 11: presentation that verbal update okay

[2:36:40] Voice 9: so

[2:36:42] Voice 11: help me out here lori when i go to page 350

[2:36:48] Voice 11: of the event there uh that lands me on uh report to trust council by dana

[2:36:58] Voice 11: Yeah.

[2:36:58] Voice 11: Yeah.

[2:37:00] Voice 11: Now 352 is.

[2:37:01] Trustee Maude (probable): To go to web dev and get the updated agenda.

[2:37:05] Voice 11: That's why.

[2:37:07] Voice 11: So I missed anything here?

[2:37:09] Voice 11: I thought.

[2:37:10] Voice 11: You're doing this fine.

[2:37:11] Voice 11: This says.

[2:37:12] Voice 11: We're having wrong agenda.

[2:37:15] Voice 10: Chair.

[2:37:16] Voice 11: Chair.

[2:37:17] Voice 11: It's not.

[2:37:18] Voice 11: Last of you.

[2:37:19] Voice 11: I assume that this is what this class said.

[2:37:22] Voice 11: Yeah.

[2:37:23] Voice 11: The laptop is reloaded.

[2:37:28] Voice 11: Some

[2:37:28] Voice 7: of it is, some of it is, and it's at your discretion, the correspondence that, um,

[2:37:34] Voice 7: oh, so that is, okay, so thank you, Lori,

[2:37:36] Voice 11: is all contained in, it's actually the committee's

[2:37:41] Voice 11: correspondence, yeah, it's just the page number is messed up, and so then if we want to forward

[2:37:47] Voice 11: that to council, or just simply forward it by email, you can make that decision later on,

[2:37:51] Voice 11: Okay, thank you for your help on that and the compliments that I'm doing very well driving blind.

[2:37:57] Voice 11: You're doing so good.

[2:37:59] Voice 11: We'll pause for lunch.

[2:38:01] Voice 2: So

[2:38:01] Voice 11: let's recess for lunch and we'll come back at 12.30.

[2:38:06] Voice 9: We've done extremely well.

[2:38:08] Voice 9: I think so.

[3:13:35] Voice 9: I think we're live here.

[3:13:35] Voice 9: Yep.

[3:13:36] Voice 9: Welcome back everybody

[3:13:38] Voice 11: to the Executive Committee meeting

[3:13:39] Voice 11: of September the 13th.

[3:13:43] Voice 11: We've conducted a lot of business here already this morning

[3:13:47] Voice 11: associated with the trust council coming up next.

[3:13:53] Voice 11: And we want to, as always, acknowledge

[3:13:56] Voice 11: that we're meeting here in Kosciuszcz territory

[3:13:58] Voice 11: in Victoria today, specifically,

[3:14:00] Voice 11: the Glade, Algonquin and Eswamal Nations.

[3:14:04] Voice 11: And of course we are living and working all throughout

[3:14:09] Voice 11: the Salish Sea on the First Nations lands.

[3:14:14] Voice 11: And I'm cognizant of that every moment

[3:14:17] Voice 11: and I'm grateful to be there and have this opportunity

[3:14:21] Voice 11: to work at the Alam's Trust to do the work that we do.

[3:14:26] Voice 11: So let us, we are now at section eight,

[3:14:30] Voice 11: executive committee projects.

[3:14:31] Voice 11: projects. The first item we have on our agenda here at 8.11 is a BBCM discussion. The CEO has

[3:14:41] Voice 11: provided staff have provided us with a folder with our various meeting and speaking notes and

[3:14:47] Voice 11: schedules. Thank you for that. And just ask if you want to report out on. Yes. Thank you Mr.

[3:14:57] Voice 11: chair lori could you go and find the powerpoint presentation for the breakfast if i can mr chair

[3:15:04] Voice 11: i'd just like to focus on um well

[3:15:07] Voice 9: there's two things the bone yeah i'll find your screen

[3:15:15] Voice 11: more of the breakfast meeting here less less about the bone no yeah i

[3:15:20] Voice 11: understand yeah so

[3:15:21] Voice 11: So as is traditional for a long time

[3:15:28] Voice 11: or many, many iterations of UBCM,

[3:15:33] Voice 11: the Islands Trust has hosted a separate event.

[3:15:35] Voice 11: And then usually it's a breakfast.

[3:15:36] Voice 11: Quite often there's different social events in the evening,

[3:15:39] Voice 11: but we've hosted a breakfast.

[3:15:42] Voice 11: There've been a variety of different approaches.

[3:15:47] Voice 11: Some of them have been, even in my tenure here at the trust,

[3:15:50] Voice 11: just essentially either the chair speech the whole time

[3:15:53] Voice 11: with fairly detailed notes, communicating something,

[3:15:57] Voice 11: 50-50, or I've done a fair amount of the talking

[3:16:00] Voice 11: with his introduction.

[3:16:03] Voice 11: And depending upon the year and the nature

[3:16:05] Voice 11: of the trust council and the issues in front of us,

[3:16:08] Voice 11: those themes have changed.

[3:16:11] Voice 11: I think you would agree, sir, but I'm not sure,

[3:16:15] Voice 11: that the last couple, there's been a request

[3:16:18] Voice 11: to have less presentation and more just an opportunity for those in attendance

[3:16:22] Voice 11: to sit and have breakfast with a very brief uh you know quick state of the nation and here's

[3:16:29] Voice 11: what we're looking at and here's what we're doing um and then opening it up and certainly

[3:16:36] Voice 11: uh i think the last two things benefited from an organic

[3:16:41] Voice 11: organic

[3:16:42] Voice 9: discussion

[3:16:44] Voice 11: perspective so that's all for you because you'll look at um the people that are

[3:16:49] Voice 11: going to be in attendance which i will turn to

[3:16:52] Voice 9: page i don't know what nine nine nice yeah

[3:16:59] Voice 9: so you'll be seeing these people i will be there first um and you will be seeing that uh

[3:17:11] Voice 11: certainly there's going to be a contingent from bowen that's normal uh great opportunity

[3:17:18] Voice 11: because we haven't had the opportunity to speak,

[3:17:20] Voice 11: to be introduced to them, you as an executive committee

[3:17:23] Voice 11: and them as council in a normal year,

[3:17:26] Voice 11: we might have met already and had some discussions.

[3:17:28] Voice 11: Could be a great opportunity to do some networking

[3:17:30] Voice 11: associated with both groups.

[3:17:32] Voice 11: And usually there's, well, the wonderful,

[3:17:35] Voice 11: it's a minister was there

[3:17:38] Voice 11: and we usually get some of the senior staff

[3:17:43] Voice 11: who myself and by this time Sherlock know reasonably well.

[3:17:50] Voice 11: and so with that I turn you to this this is a draft so this is a variant what was up on the

[3:18:00] Voice 11: screen last term we can have no powerpoint and just some remarks what we're really interested

[3:18:06] Voice 11: in what we're up to

[3:18:07] Voice 9: um

[3:18:08] Voice 11: or not so could you start to put through please of course we have an

[3:18:14] Voice 11: acknowledgement this material is set up for when you walk in it's there next one please laurie

[3:18:21] Voice 11: so key updates um governance has been the theme over the last couple of years

[3:18:29] Voice 11: i'm not having too much fun saying the same things over and over again every year about

[3:18:33] Voice 11: the governance question maybe you guys do and um you know bring some insights as to

[3:18:40] Voice 11: as to where we are from a governance perspective.

[3:18:44] Voice 11: Less about, my recommendation would be less about little internal organizing

[3:18:50] Voice 11: and more about what we're looking at.

[3:18:52] Voice 11: And some of those key questions might be of value.

[3:18:56] Voice 11: This last year, we've signed some agreements.

[3:19:00] Voice 11: We're moving forward with some First Nations work

[3:19:02] Voice 11: and actual from the organization out instead of just organizing

[3:19:06] Voice 11: inside the organization.

[3:19:08] Voice 11: so we could prepare some notes associated with that

[3:19:12] Voice 11: or maybe a slide.

[3:19:14] Voice 11: The Conservancy has certainly had some successes

[3:19:18] Voice 11: and we could make some remarks around it.

[3:19:20] Voice 11: The Islands trust region affordability,

[3:19:27] Voice 11: housing, housing types, issues

[3:19:30] Voice 11: that are different from other regions

[3:19:33] Voice 11: or particular to ours

[3:19:35] Voice 11: because that's what our guests are there to understand

[3:19:39] Voice 11: the Allens Trust context. Next slide. What I did think, well it wasn't me, it was one of those

[3:19:49] Voice 11: people over there, came up with the idea of some of those statistics that came out about the trust

[3:19:54] Voice 11: area that we received.

[3:19:57] Voice 6: Census infographics.

[3:19:59] Voice 11: The infographics that we got that were provided to

[3:20:02] Voice 11: trust council they tell an interesting story and a story that these folks might not have heard in

[3:20:11] Voice 11: that way so i could put some some slides together associated with hey or let's get to really get to

[3:20:17] Voice 11: know the area we're talking about and i could pick you know four or five parameters and add them

[3:20:25] Voice 9: yeah as part of the presentation yeah as soon

[3:20:30] Voice 11: as possible but those that capture the best

[3:20:33] Voice 11: Yeah, I wouldn't go with this verbiage. That's older from 2022.

[3:20:37] Voice 11: Right. So the only thing I think we need to add here is that this is ongoing work, and I think there is an interest in knowing that work is ongoing.

[3:20:48] Voice 11: It might be interesting to even look at what those priorities, that matrix is, but maybe that's too detailed.

[3:20:53] Voice 11: But the other thing that isn't mentioned that people won't be aware of is what I'd like to think of as the formalization of a corporate plan from an informal process of strategic planning to say, you know, and just mention it.

[3:21:08] Voice 11: People can ask questions if they want. I don't think we need to go into detail, but we're really looking at that.

[3:21:14] Trustee Elliott (probable): I

[3:21:15] Voice 11: really

[3:21:16] Trustee Elliott (probable): would be in I would challenge the idea that anyone's interested in understanding how the

[3:21:24] Trustee Elliott (probable): honest trust is rejigging itself internally and they might be more interested in knowing how can

[3:21:29] Trustee Elliott (probable): we work with the honest trust or outward focus our outwardly focusing work may be the most pertinent

[3:21:37] Trustee Elliott (probable): this is interesting to us I don't think it's interesting to other local governments because

[3:21:42] Trustee Elliott (probable): Because this has to do with us updating our systems, frankly, and getting into the 21st century.

[3:21:47] Trustee Elliott (probable): We need to do that work.

[3:21:49] Trustee Elliott (probable): It's valuable work.

[3:21:51] Trustee Elliott (probable): I don't think that's like having that conversation at breakfast when we've got those 15 minutes of attention is relevant.

[3:22:00] Trustee Elliott (probable): It's how do we work with other agencies?

[3:22:02] Trustee Elliott (probable): How do other governments work with us?

[3:22:05] Trustee Elliott (probable): Demographics of our people, yes.

[3:22:07] Trustee Elliott (probable): Stories about who lives here now.

[3:22:09] Trustee Elliott (probable): out, some of the surprises of that we're not, you know, all

[3:22:15] Trustee Elliott (probable): retired, dentrifying baby boomers, but I'm strongly going

[3:22:21] Trustee Elliott (probable): to urge that

[3:22:21] Voice 9: internal processes are not interesting.

[3:22:27] Voice 9: Sure.

[3:22:30] Voice 9: I guess what I'm looking for is an introduction and a leaping

[3:22:39] Voice 11: off point for that conversation.

[3:22:42] Trustee Elliott (probable): So in my experience, in documentary film, you're going

[3:22:46] Trustee Elliott (probable): to a a big market where you're talking to people from all over from you want to find what are they

[3:22:53] Trustee Elliott (probable): interested in you have to stop talking about yourself and you find the one thing that they're

[3:22:59] Trustee Elliott (probable): interested in and then it hooks them for two minutes and you have two minutes to then go and

[3:23:04] Trustee Elliott (probable): here's how it links to what we're doing so you start with your audience always and so our

[3:23:10] Trustee Elliott (probable): audiences other decision makers they don't want to hear about administration and governance stories

[3:23:17] Voice 11: sure other than that they're attending a breakfast with us because they are interested in who we are

[3:23:22] Trustee Elliott (probable): and that's the people i would say these are these demographics sure not organizational or minutia

[3:23:31] Voice 11: so then if you're available friday at night between friday now and friday at nine

[3:23:39] Voice 11: I'll populate this with the theme that we've been talking about, which is non-administrative

[3:23:46] Voice 11: stuff that we've said in the past, but speaking about some of the projects that we're interested

[3:23:54] Voice 11: in, the active transportation interests, how we're reaching out from a housing perspective,

[3:24:00] Voice 11: applying for grants, this is fundamental to what's going on at the Ellens Trust right now,

[3:24:06] Voice 11: and we'll start off with who you know who is the you know who and what is the trust region so we'll

[3:24:12] Voice 11: probably provide some of those uh demographics to and try and make them try and pull out ones that

[3:24:17] Voice 11: would be interesting right exactly

[3:24:20] Voice 11: different and i suggest it be five to seven minutes

[3:24:24] Voice 11: um there is the also the opportunity to throw

[3:24:27] Voice 9: to the group a thought or you know

[3:24:33] Voice 9: a

[3:24:34] Voice 11: challenge that's particular to the region affordability uh laura patrick was at the

[3:24:40] Voice 11: this meeting last year and she ended through go to the end of this slide

[3:24:45] Voice 11: to keep going she ended with some questions around up one more um you know this question

[3:24:54] Voice 11: around affordable housing and so that that then everyone's moved into their breakfast space and

[3:24:59] Voice 11: and spoke so um

[3:25:01] Trustee Elliott (probable): i heard the conversation was really good that when we got ministers talking

[3:25:08] Trustee Elliott (probable): that's when things were like you know to go to josie osborne it was then we're getting to

[3:25:15] Trustee Elliott (probable): how are we going to address this so conversation well that conversation didn't happen after

[3:25:20] Voice 11: breakfast

[3:25:21] Trustee Elliott (probable): okay but

[3:25:23] Trustee Maude (probable): it's i must say the first bullet i think the demographics

[3:25:27] Trustee Maude (probable): graphics will show it's

[3:25:29] Voice 9: quite different because you've read them yeah so could the question be

[3:25:37] Voice 9: something like how

[3:25:40] Trustee Elliott (probable): to work with the islands trust how how how is your agency how are we relevant to

[3:25:48] Trustee Elliott (probable): your agency um because so often the challenge is is to we present challenges or needs and then

[3:25:57] Trustee Elliott (probable): And everyone's like, I don't have an answer for you.

[3:26:00] Trustee Elliott (probable): But if we have this, how can we meet?

[3:26:04] Trustee Elliott (probable): What's the relationship between our bodies?

[3:26:08] Trustee Maude (probable): Well, it's like you said this morning, or last night.

[3:26:12] Trustee Maude (probable): I always trust that we have a mandate to work in cooperation with.

[3:26:18] Trustee Maude (probable): But the other agencies that we're supposed to be working in cooperation with

[3:26:21] Trustee Maude (probable): don't have a mandate to work in cooperation with us.

[3:26:24] Trustee Maude (probable): So I think we're exceptionally good about reaching out.

[3:26:26] Trustee Maude (probable): But the stuff coming our way, establishing that relationship seems to be difficult at times.

[3:26:35] Voice 9: We're not on people's radar when issues come up.

[3:26:41] Voice 9: Mr. Chairman.

[3:26:42] Voice 9: Yeah, go ahead.

[3:26:44] Voice 9: I think this is a fruitful area to discuss.

[3:26:49] Voice 11: Part of the governance review was, you know, how, even though there's intention and goodwill on all parties,

[3:26:55] Voice 11: What are the mechanisms by which the province and the Islands Trust on a regular basis gets

[3:27:01] Voice 11: together and in a way that's easy, but consistent to advance work within the trust area, whether

[3:27:12] Voice 11: it be transportation or, you know, same with the regional districts.

[3:27:17] Voice 11: We have how many regional district meetings or agreements that were protocol groups that

[3:27:25] Voice 11: that were refreshing.

[3:27:27] Voice 11: You know, I just think one example is

[3:27:29] Voice 11: all those RDs meet once a year in Victoria.

[3:27:35] Voice 11: Where all the regional, there's 26 of them

[3:27:37] Voice 11: are meeting across the province.

[3:27:39] Voice 11: We could not go there and just have host another breakfast

[3:27:42] Voice 11: and just have RDs that, right?

[3:27:44] Voice 11: They're all sitting in the same space.

[3:27:49] Voice 11: So things like, you know, what are some ways

[3:27:51] Voice 11: that we could work together better?

[3:27:54] Voice 11: Because that's certainly something that's going to come up

[3:27:56] Voice 11: as we look at the governance of feudal and how we can or the implementation of some of the

[3:27:59] Voice 11: suggestions that and we don't have much time people are going to be saying hi

[3:28:05] Voice 11: know each other there's going to be

[3:28:06] Voice 9: introductions at play how to work with the alums trust slide on

[3:28:14] Voice 9: that

[3:28:14] Voice 11: sure i'm just looking at the list here those people that have indicated they're attending

[3:28:20] Voice 11: many of these have attended before yeah i would say the provincial staff are attending because

[3:28:26] Voice 11: they're observing to see what's going on yeah um and um bone municipality um and a few others you

[3:28:34] Voice 11: know they have some familiarity with us and um i guess what i'm interested in is those that haven't

[3:28:41] Voice 11: responded to us it'd be nice to get a response so is there potential to send out a reminder

[3:28:45] Voice 11: the

[3:28:46] Voice 7: deadline was the 11th but i can ask if there's any way it comes

[3:28:50] Voice 11: i think this is where you're going to get yeah pretty much you know i think

[3:28:56] Voice 9: so

[3:28:56] Voice 11: looking at that list most

[3:28:58] Voice 9: of them are familiar with us there's a few that are new

[3:29:05] Voice 9: so it's not a big broad audience but i agree so i'd put you down on my calendar for nine o'clock

[3:29:13] Voice 11: on friday that's what we're doing okay let's do that so tomorrow i'll work on three or four

[3:29:18] Voice 11: slides yeah to speak to how to work with the allens trust and a couple of those pieces and

[3:29:26] Voice 11: And then we, and why we want to work in order

[3:29:30] Voice 9: to advance the mandate of the Island's Trust.

[3:29:33] Voice 9: Okay.

[3:29:33] Voice 9: We want to work with others

[3:29:39] Trustee Elliott (probable): because relationships build stronger communities and we're in a

[3:29:47] Trustee Elliott (probable): great position, First Nations and local governments and the province.

[3:29:52] Trustee Elliott (probable): This is like fulfilling the mandate of the Island's Trust is our intrinsic purpose.

[3:30:00] Trustee Elliott (probable): Why do other agencies want to work with us?

[3:30:02] Trustee Elliott (probable): Because building good relationships will help everybody create better communities

[3:30:09] Trustee Elliott (probable): and save the ecosystems that we all care about, right?

[3:30:15] Trustee Elliott (probable): We're kind of in that unique relationship-building agency.

[3:30:21] Trustee Elliott (probable): I think that could be our pitch.

[3:30:24] Trustee Elliott (probable): We need to be better at it.

[3:30:26] Voice 9: Well, we could be better at it.

[3:30:27] Trustee Elliott (probable): No, we could be.

[3:30:28] Trustee Elliott (probable): yeah um but i think asking the question and leaning into relationship building as opposed to

[3:30:37] Trustee Elliott (probable): this is our mandate we have to fulfill it that story has been told but our relevancy is is

[3:30:45] Trustee Elliott (probable): relationship building and being land use planning in a way that respects first nations rights how

[3:30:51] Voice 11: can we work better with you yeah yeah yeah

[3:30:54] Trustee Elliott (probable): actually asking the

[3:30:55] Voice 9: question that's the question

[3:30:56] Trustee Elliott (probable): would be great yeah

[3:30:57] Voice 9: thanks okay so thank you mr chair um we'll do that for nine o'clock on friday

[3:31:16] Voice 9: yeah

[3:31:17] Voice 11: okay yeah this is

[3:31:19] Voice 11: an informal thing rather than a decision-making meeting

[3:31:23] Voice 11: gut binders we've got the breakfast let's excuse me you've got your key key notes that we'll uh

[3:31:29] Voice 11: refine yeah and you'll consider we'll do that on tuesday at lunch and we'll communicate the uh

[3:31:39] Voice 11: email email might be best because we're all on the same loops

[3:31:42] Voice 11: yeah great i think that's uh eight one one one one okay

[3:31:57] Voice 11: okay so then i'm gonna move on yeah eight point one point two point one supporting material for

[3:32:03] Voice 11: discussion on climate change action briefing. My package says it's on page 352, but I don't see it.

[3:32:13] Trustee Maude (probable): But if you dial, if you go to web tab, dial over to new.

[3:32:17] Voice 9: It is on 352 chair, you're correct. Yeah.

[3:32:21] Voice 9: Yeah, I have it here. What page is it? 352. Oh, so I am on the right page.

[3:32:30] Voice 11: Okay, that's fine.

[3:32:31] Voice 11: 52 supporting materials to discuss online players okay um this is going to council

[3:32:38] Voice 9: if we want

[3:32:49] Voice 11: cao this is uh you know you've heard a lot from me today i could be getting tiresome um claire

[3:32:56] Voice 11: freighter as the uh really the things behind our climate change work here at the allen's trust

[3:33:02] Voice 11: and the programming has responded quickly to your noticing that there's there may be a gap

[3:33:11] Voice 2: there

[3:33:12] Voice 11: may be a gap between our previous strategic planning and the current considerations council

[3:33:17] Voice 11: there are projects that are associated with housing that are encapsulated in our current

[3:33:23] Voice 11: strategic plan under climate change right we also have rain um we have groundwater work that's

[3:33:30] Voice 11: associated with climate change and all these things we haven't had an opportunity for this

[3:33:34] Voice 11: trust council to speak that i'm aware of on these matters so you said to them at the last meeting

[3:33:43] Voice 11: hey we're going to come back to you and re-engage here

[3:33:47] Voice 2: and

[3:33:48] Voice 11: so this is a summary right there it's a

[3:33:52] Voice 9: compilation it's a compilation of some of that work my recommendation

[3:34:00] Voice 11: is probably not to take

[3:34:02] Voice 11: this to this trust council they're not primed for it but it would be great to tell them that's coming

[3:34:08] Voice 11: or ask if they're interested in this topic because you're you're wondering this

[3:34:13] Trustee Elliott (probable): right you're

[3:34:15] Voice 11: wondering where they want to go and to really do justice to it you might want to have this be a

[3:34:20] Voice 11: facilitated conversation some way but other than that

[3:34:23] Voice 9: my

[3:34:24] Voice 11: turn to to Claire to see as the author

[3:34:28] Voice 11: this does see if she wants to add anything.

[3:34:30] Voice 6: I'll simply add this is a compilation so you know we've

[3:34:33] Voice 6: pulled together previous briefings you see you've got like briefings attached to briefings at this

[3:34:37] Voice 6: point without making the effort of like concisely providing it all so one consideration for you is

[3:34:44] Voice 6: can you know is it understandable in this manner can it be provided to council if they understand

[3:34:48] Voice 6: what's being offered yeah without being confused and is there additional or different information

[3:34:53] Voice 6: you'd want to provide. The other piece I would ask is that speaking notes were politically developed

[3:34:59] Voice 6: and written. I want to be sure that that's clear in here, that that was political understanding of

[3:35:05] Voice 6: the climate emergency that was offered. And then yes, for consideration, what is the timing that's

[3:35:10] Voice 6: best to provide this information to council? Is it at this meeting where you've got some

[3:35:14] Voice 6: substantive issues, but also you're contemplating the vision for the future? Or is it at a future

[3:35:18] Voice 6: meeting where you've got more time to really think and consider the breadth of things that attach and

[3:35:24] Voice 6: are affected by climate

[3:35:26] Voice 9: change yeah and i will note that there's been some incredible articles

[3:35:35] Voice 9: recently around water in the trust area was that the that was the times columnist like a full two

[3:35:46] Voice 9: too great to spread the welfare considerations it's it's a obviously a topic that trust council

[3:35:57] Voice 9: is going to turn his mind to at some point it's just when and why so the question is whether

[3:36:06] Voice 9: trust

[3:36:06] Voice 11: council wants to see this in december have a conversation in december because it's certainly

[3:36:12] Voice 11: not really the space to do justice

[3:36:14] Trustee Maude (probable): i would just guess december is the right time but

[3:36:21] Trustee Maude (probable): But the release date should be far in advance.

[3:36:24] Trustee Maude (probable): Which?

[3:36:25] Trustee Maude (probable): The release date, getting people's eyes on it for thinking,

[3:36:28] Trustee Maude (probable): not putting it into a trust council package,

[3:36:30] Trustee Maude (probable): like two or three weeks in advance,

[3:36:33] Trustee Maude (probable): even putting it under this trust council agenda,

[3:36:36] Trustee Maude (probable): saying this is for your information we're talking about in December,

[3:36:38] Trustee Maude (probable): so people can get into the meat

[3:36:40] Trustee Maude (probable): and really, really put their head around it,

[3:36:42] Trustee Maude (probable): rather than just plucking it in a weekend at a time.

[3:36:46] Trustee Maude (probable): If we could get away with doing it, it's like that.

[3:36:52] Voice 9: Well, you could add it to 12 next meeting.

[3:37:02] Trustee Maude (probable): Oh, all right.

[3:37:04] Trustee Maude (probable): I

[3:37:05] Voice 11: would stay in seven.

[3:37:08] Voice 11: At the end of the trust council meeting,

[3:37:10] Voice 11: you can basically go to notice of motion.

[3:37:12] Voice 11: Associated with this material?

[3:37:14] Voice 11: Yeah.

[3:37:16] Voice 11: Notice of briefing?

[3:37:18] Voice 11: You can include this briefing.

[3:37:20] Voice 11: because

[3:37:20] Trustee Elliott (probable): trust council needs to give direction to ec for our work program that we're going to

[3:37:26] Trustee Elliott (probable): develop a work program around climate change because that's part of our active projects list

[3:37:31] Trustee Elliott (probable): that hasn't fleshed out yet and we we do need direction from trust council to develop that so

[3:37:38] Trustee Elliott (probable): here's the materials do some thinking about it and come back with a direction in december

[3:37:46] Trustee Elliott (probable): number for EC to consider.

[3:37:50] Voice 11: So are you saying you want to add that to section 12 of the agenda?

[3:37:53] Voice 11: I had the wrong number. Okay. It would be somewhere around in your trust council agenda,

[3:38:00] Voice 11: there will be a next meeting date or upcoming meeting. And in there you could go notice of

[3:38:05] Voice 11: motion or some version of that, right? That's very exciting.

[3:38:10] Voice 11: Ish. So it's like a notice of motion. Yeah, but we're asking council.

[3:38:16] Voice 11: dc is saying yeah think about this everyone and then of course we have to prepare years

[3:38:20] Voice 11: before that in

[3:38:22] Voice 9: december

[3:38:23] Voice 11: so let's put it in 20 that's a good place to put it because

[3:38:26] Voice 11: would there

[3:38:29] Trustee Elliott (probable): be additional staff analysis on this like some of the implications what's out of date

[3:38:35] Trustee Elliott (probable): so this is just backgrounder give

[3:38:38] Voice 11: us to trust council and then see where trust council wants

[3:38:41] Voice 11: to go right yeah

[3:38:43] Voice 9: okay it's

[3:38:45] Voice 11: too wide a topic for us to well

[3:38:48] Trustee Elliott (probable): the the thing that i'm i'm challenging

[3:38:52] Trustee Elliott (probable): a little bit i guess is that it's really difficult to uh assess the oh sorry where's my note sorry

[3:39:05] Trustee Elliott (probable): i'm going to try to find it basically to count up like ghg emissions across the trust area

[3:39:13] Trustee Elliott (probable): that's I think one of the limit sort of site this is a limitation of trying to do this work but what

[3:39:22] Trustee Elliott (probable): I would ask is whether non-profits and group organizations in each LTC are actually maybe

[3:39:29] Trustee Elliott (probable): undertaking that work and so what is the way that we can work and partner with the organizations in

[3:39:35] Trustee Elliott (probable): in our community, so we're not.

[3:39:40] Trustee Elliott (probable): That's .

[3:39:42] Voice 9: Well, before we devote work resources

[3:39:44] Trustee Maude (probable): to that very good question, we'd want

[3:39:47] Trustee Maude (probable): to know Trust Council's interest in it.

[3:39:51] Trustee Maude (probable): And we're interested in pursuing it from a work plan

[3:39:56] Trustee Maude (probable): perspective, meaning

[3:39:57] Trustee Maude (probable): it'd likely be

[3:39:58] Trustee Maude (probable): some sort of strategic direction or refreshed strategic direction

[3:40:01] Trustee Maude (probable): associated with that.

[3:40:03] Trustee Maude (probable): Yeah,

[3:40:04] Voice 11: so it's actually not so much a notice of briefing

[3:40:06] Voice 11: as it is a notice of discussion.

[3:40:09] Voice 11: yeah so let's put it in 20 include the material um and that'll set us up for

[3:40:16] Voice 11: if we get an affirmative then we'll decide what pre-work you want to attend

[3:40:23] Voice 11: um

[3:40:24] Voice 5: yeah yeah i'm just going to comment on this information is not really out of date

[3:40:33] Voice 5: It's more about things like local trust committees had to put in GHD draft submissions in their OCPs.

[3:40:43] Voice 5: Most of those expired in 2020.

[3:40:46] Voice 5: So that kind of information would be new for council.

[3:40:50] Voice 5: So I think part of any analysis would have to include a look at what's happened in the last few years.

[3:40:57] Voice 5: So I think putting on council's agenda for discussion is fine.

[3:41:03] Voice 5: and then if there is interest I think we would probably have to come out with some kind of a

[3:41:07] Voice 5: budget you know request for decision okay all right okay

[3:41:15] Voice 9: so then I'm gonna then

[3:41:19] Voice 11: take it that

[3:41:20] Voice 11: item 8.1.2.1 before to council of in section 20.

[3:41:27] Trustee Elliott (probable): so for a second that may I also suggest

[3:41:30] Voice 11: just by general concern can

[3:41:31] Trustee Elliott (probable): i suggest it be forwarded to the conservancy as well because

[3:41:35] Trustee Elliott (probable): there's conservancy forward recommendations for climate actions and what we've discussed at itc

[3:41:42] Trustee Elliott (probable): is that we're actually removing climate change mapping and that kind of programming so you don't

[3:41:49] Trustee Elliott (probable): have capacity for it and don't really have direction for it so it's again one of those

[3:41:53] Trustee Elliott (probable): parallel conversations that like to make sure conservancy is kept up to date so

[3:41:59] Voice 11: then let's just

[3:42:00] Voice 11: they can be copied to the other services that'd be great thanks

[3:42:04] Voice 9: good catch so i'll do it for

[3:42:08] Voice 9: repeat my phone points three points uh

[3:42:12] Voice 11: planning services request for executive committee

[3:42:15] Voice 11: sponsorship of development application data development permit 20 23.2 request for decision

[3:42:24] Voice 11: for a thousand dollars um and i mean on the chair of the lpc of the staff

[3:42:30] Voice 11: this is

[3:42:30] Trustee Maude (probable): just going to trust counts this is just going to trust counts

[3:42:42] Voice 11: hopefully everyone's read this it's kelly gal the gal isle affordable rental housing society

[3:42:50] Voice 11: since registered on profit i think it's fairly straightforward welcome i mean

[3:43:01] Voice 11: it's not a good recommendation welcome any comments additional comments from staff

[3:43:10] Voice 9: okay

[3:43:11] Voice 11: so anybody any questions um so we don't have a budget for this this just reduces the income

[3:43:18] Voice 11: to um trust right and so it's up the way of those fees if that's what we want to do

[3:43:24] Voice 11: instead of that yeah they do yeah we do okay so where are we at with our budget

[3:43:32] Voice 7: we're in great shape

[3:43:35] Voice 7: we're in great shape

[3:43:36] Voice 7: I looked it's like we only spend

[3:43:38] Voice 7: a thousand dollars

[3:43:39] Voice 7: so we can spend a thousand dollars

[3:43:41] Voice 7: absolutely

[3:43:45] Voice 11: you want to make a motion

[3:43:48] Voice 11: I'll make a motion

[3:43:50] Voice 11: I move that the executive committee

[3:43:52] Voice 11: approve financial sponsorship of

[3:43:54] Voice 11: $1,000 for development permit application

[3:43:56] Voice 11: GLDP

[3:43:57] Voice 11: 2023.2

[3:43:59] Voice 11: me

[3:43:59] Trustee Elliott (probable): it's okay i

[3:44:01] Voice 11: knew you were going to and so then would you either of you want to speak to

[3:44:07] Voice 11: your motion

[3:44:07] Trustee Elliott (probable): fantastic is there

[3:44:09] Voice 11: any other discussion fantastic all those in favor

[3:44:19] Voice 11: okay um so now we're on to 8.14 administrative services nothing listed there today

[3:44:26] Voice 11: at 8.2, nothing was there.

[3:44:29] Voice 11: So that brings us to new business at 9.1.

[3:44:33] Voice 11: 9.11 is the Executive Committee Budget Overview Briefing

[3:44:38] Voice 11: on page 397.

[3:44:40] Voice 11: Who's going to carry that today?

[3:44:43] Voice 11: I'll do Mr. Ogle, Mr. Chair.

[3:44:44] Voice 11: Go ahead, Mr. Yale.

[3:44:45] Voice 11: So like all other committees in this sort of triaged way,

[3:44:51] Voice 11: Planning Committee has sat on some budget requests

[3:44:56] Voice 11: and developed business cases.

[3:44:59] Just area services

[3:45:00] Voice 11: has done the same.

[3:45:02] Voice 11: You have some that are pertinent to direct work,

[3:45:05] Voice 11: but you also end up with things that are probably staffing,

[3:45:10] Voice 11: not requests for staffing,

[3:45:12] Voice 11: but requests from staff around operational things

[3:45:15] Voice 11: that aren't your idea,

[3:45:17] Voice 11: but you're the committee that it flows through.

[3:45:22] Voice 11: This is the first blush of the budget.

[3:45:24] Voice 11: budget, I thought I'd give you a heads up on some of the key pieces. I'll tell you which ones are

[3:45:29] Voice 11: regular and which are extraordinary. And one thing I will point out is that information

[3:45:36] Voice 11: services has a big bump here. And both from Mark's writing before he left, working with that team,

[3:45:49] Voice 11: most of what's being requested is fairly core to

[3:45:52] Voice 9: service delivery at the Allen's Trust,

[3:45:54] Voice 9: trust, meaning less electable as concepts.

[3:46:01] Voice 11: One is, well, you'll see when I provide the

[3:46:09] Voice 11: business case to it, but it's 365. I was great at the software, software as a service. We're

[3:46:17] Voice 11: not necessarily in charge of those relationships.

[3:46:21] Voice 11: So when you said not electable, what you mean is non-discretionary?

[3:46:27] Voice 11: yeah i always hate to say that because everything's discretionary to you guys but

[3:46:32] Voice 11: but less so and we haven't had a lot of budgets that that felt and looked like that from an

[3:46:39] Voice 11: i.t technology perspective not in recent years not in recent years but um so notwithstanding

[3:46:46] Voice 11: that those numbers aren't even reflected here um really some of it is but uh there's more coming

[3:46:55] Voice 11: we've got um but you'd regularly see history and heritage grants that we didn't have it last year

[3:47:00] Voice 11: right

[3:47:00] Voice 6: yeah it was cancelled

[3:47:01] Voice 11: last year

[3:47:02] Voice 11: as a cost-saving measure application sponsorship

[3:47:06] Voice 11: uh similar similar numbers for the reconciliation action plan these are operational dollars

[3:47:11] Voice 11: rather than they would be new funding for new projects those would be more towards the

[3:47:18] Voice 11: provincial funding we've received and of course we have a lot of asks and interest out um external to

[3:47:24] Voice 11: us right now so we're waiting for those responses similar for communications um

[3:47:29] Voice 11: the building footprint yeah i won't go to that one uh policy statement project has

[3:47:37] Voice 11: some similar monies potentially modest but depending upon the lane trust council chooses

[3:47:45] Voice 11: in terms of engaging

[3:47:49] Voice 9: with this draft the second draft of the document

[3:47:54] Voice 11: there'll be a cost driver associated with that, right?

[3:47:59] Voice 11: There's 90,000 for the portal licensing implementation.

[3:48:02] Voice 11: You know, we're doing a city view upgrade.

[3:48:04] Voice 11: We've got a lot of money for that.

[3:48:05] Voice 11: We've got $469,000.

[3:48:08] Voice 11: What we didn't get was the building,

[3:48:10] Voice 11: the bylaw enforcement module associated with that funding.

[3:48:15] Voice 9: Last

[3:48:16] Voice 11: year we asked for this money.

[3:48:17] Voice 11: It was a cost saving measure by trust council to say no.

[3:48:21] Voice 11: It's back again.

[3:48:22] Voice 11: Again, why it's back again is, well, we've had a lot of scrutiny around bylaw enforcement that having a public-facing piece of explanatory da-da-da-da would be helpful, and we're about to have a vestigial piece of, if we leave this for much longer, we'll have system from the 60s, system for 2030 working together moving forward.

[3:48:46] Voice 11: so there'll be a business case that speaks to that. Minor work on file transfer. There's too

[3:48:52] Voice 11: much work for the single GIS coordinator at the Allen's Trust.

[3:48:59] Voice 9: Mark's position had GIS in it.

[3:49:03] Voice 9: It's unlikely that we will have someone who will duplicate that exact profile.

[3:49:15] Voice 9: You'd probably have someone who's got

[3:49:18] Voice 11: an IT supervisory or function, but let's wait till

[3:49:23] Voice 11: we get to the specifics this

[3:49:25] Voice 9: has been a there was a request for this to go forward last year

[3:49:29] Voice 9: i didn't even get it to you guys

[3:49:32] Voice 11: i didn't think it would fly it's for consideration and finally

[3:49:37] Voice 11: salt spring island office we have to move we have to move we don't have a destination there are

[3:49:44] Voice 11: limited destinations we are working and you will get what the islands trust will get some reporting

[3:49:50] Voice 11: according on the options, the preferred option,

[3:49:53] Voice 11: and

[3:49:54] Voice 9: how we make whatever options the best one workable,

[3:50:00] Voice 9: any sort of building modifications

[3:50:04] Voice 9: that may or may not be needed, accessibility removal.

[3:50:10] Voice 11: So that's what that 200,000.

[3:50:12] Voice 11: Yeah, we've had around one, yeah, it's the whole thing.

[3:50:19] Voice 9: So we've had one outreach, there'll be more,

[3:50:22] Voice 9: like we'll get more information.

[3:50:23] Voice 9: right okay and we'll get involved so this

[3:50:32] Voice 11: is just an information piece of yeah i did want

[3:50:34] Voice 11: sort of come to october 4th and you see all this stuff now this is your introduction

[3:50:38] Voice 11: and then you'll get reportings and discussions by staff and we'll have a regular meeting that's so

[3:50:43] Voice 11: a business meeting yeah just on the history and heritage grants and aids of course which didn't

[3:50:51] Voice 11: uh get approved last round and you just recently got a request um galliano um

[3:51:01] Voice 11: they subsequently realized the program's gone in place so there's still there's still a desire

[3:51:08] Voice 11: wish for that out there just want to point that out

[3:51:10] Voice 9: okay any other

[3:51:15] Voice 11: questions otherwise we'll

[3:51:16] Voice 11: achieve that and move along look forward to the business case yeah so what's probably going to

[3:51:21] Voice 11: to happen here is if we turn our mind to the calendar

[3:51:24] Voice 9: which I'm doing is that FPC looks at

[3:51:31] Voice 9: a blush of the of the I think I'm right here looks at

[3:51:37] Voice 11: the first version of a budget on the 18th of

[3:51:41] Voice 11: October oh yeah so that's where through the summer till now all the committees look they

[3:51:49] Voice 11: no one's discussed what's going to go forward earlier what hasn't other than the committees

[3:51:55] Voice 11: themselves it hits the fpc and by the way note this this process needs the one is the one that

[3:52:01] Voice 11: needs to be really thought through

[3:52:03] Trustee Elliott (probable): as we go forward but anyway

[3:52:05] Voice 11: we are where we is and

[3:52:08] Voice 11: so i think there's a body is the conservancy meeting on the second

[3:52:11] Voice 11: but around that time the

[3:52:15] Trustee Elliott (probable): second is the uh reconciliation learning group right

[3:52:18] Voice 11: but what

[3:52:19] Voice 11: My point is, in terms of financial decision making,

[3:52:23] Voice 2: by

[3:52:27] Voice 11: the 25th, we'll have some sort of

[3:52:29] Voice 11: budget. These numbers are going to go in the preliminary budget, the ones you see here,

[3:52:35] Voice 11: for discussion sake. Then we'll come back with budget cases for you, or business cases,

[3:52:44] Voice 11: and you might go, I don't like this one. Subsequently, you would be then removing

[3:52:49] Voice 11: it from the budget as opposed to the opposite where you don't include it does that make sense

[3:52:55] Voice 11: yeah so by the 18th because um julia can't work much past and get a budget together much

[3:53:04] Voice 11: she can't get new information but you said that's it mr chair on 9.1.1 from south so the first line

[3:53:17] Voice 11: line in there says cost the 2025 budget that's 2024 2025 is that right on

[3:53:24] Voice 9: i think 20 years in

[3:53:25] Voice 9: i've never figured this out i think it's the 25

[3:53:30] Voice 11: they call it 25 so it's adopted in 2025 2026

[3:53:35] Voice 11: budget what that is no no 2024 2024 25 but it's adopted yeah yeah i know that yeah so it's 2020

[3:53:43] Voice 11: 20.

[3:53:45] Voice 9: i think they're going to say the same thing it's 20 23.

[3:53:53] Voice 11: 23 it's just going to be adopted in

[3:53:55] Voice 11: 2024. yeah it's not 20 and

[3:53:57] Voice 11: it concludes in 25. huh and it's spent in 25. it is julia

[3:54:07] Voice 4: yes so our all of our fiscal years run between two different years so currently we're in fiscal

[3:54:15] Voice 4: fiscal 2023-24. In the finance world, we actually abbreviate that just to say fiscal 2024.

[3:54:20] Voice 4: So whatever year the fiscal year ends in, that's what we refer to as the budget that's being

[3:54:26] Voice 4: drafted for next year is fiscal 2024-25.

[3:54:31] Voice 11: Call 25. How

[3:54:33] Trustee Elliott (probable): did you two get to this place?

[3:54:36] Trustee Elliott (probable): What

[3:54:36] Voice 11: a decision item. Don't specialize in it. No one ever will.

[3:54:41] Voice 11: Oh, honey, nevermind.

[3:54:43] Voice 11: Thank you, Julia.

[3:54:44] Voice 11: I

[3:54:44] Trustee Elliott (probable): hope other things are still in here.

[3:54:46] Trustee Elliott (probable): Which

[3:54:46] Voice 11: actually ends in 26, right?

[3:54:48] Voice 11: 25 will end in 26?

[3:54:50] Voice 11: Or what?

[3:54:51] Voice 11: No,

[3:54:51] Voice 9: we'll be planning for 20.

[3:54:53] Voice 9: Stop.

[3:54:53] Voice 11: Okay, Ted, we'll be-

[3:54:54] Voice 11: I enjoy it.

[3:54:55] Voice 11: Okay, so thank you, Julia, for your wisdom.

[3:54:58] Voice 9: You're welcome.

[3:54:59] Voice 11: It may seem very fundamental to you.

[3:55:01] Voice 11: Very.

[3:55:05] Voice 11: Okay, so

[3:55:06] Voice 9: we'll just receive this

[3:55:08] Voice 9: and we'll see more information in the near future um so here now we've got a 9

[3:55:17] Voice 11: .12 trustee peterson

[3:55:20] Voice 11: advocacy about the growing community fund allocation so trustee all right well i uh at the

[3:55:28] Voice 11: southern uh gulf islands forum this summer this came up uh i agreed to bring it to ec as a

[3:55:37] Voice 11: potential advocacy topic um as noted in my email that's here uh we may want to consider running it

[3:55:46] Voice 11: by trust council um the little briefing that from director brent there uh hopefully sort of spells

[3:55:57] Voice 11: out what's seen as the inequity in the district or the allocation of the funds um felt by the

[3:56:05] Voice 11: members of the forum that EC advocating for a more equitable allocation might

[3:56:13] Voice 11: could be helpful

[3:56:14] Voice 9: so this is why it's here and I would

[3:56:22] Voice 11: suggest that running it

[3:56:25] Voice 11: by Trust Council before we adopt it as an advocacy decision it's appropriate

[3:56:31] Voice 11: well

[3:56:35] Trustee Elliott (probable): the time to advocate for something like this at EBCM like addressing

[3:56:40] Trustee Elliott (probable): housing infrastructure needs of rural island areas through the GA GCF fund do

[3:56:50] Trustee Elliott (probable): we need to get direction from Trust Council I

[3:56:52] Trustee Maude (probable): think it's more localized

[3:56:54] Trustee Maude (probable): because it's basically the CRD board is saying we don't count

[3:56:58] Trustee Maude (probable): that

[3:57:00] Voice 9: right Tim well as I mean in the letter from

[3:57:08] Voice 10: or the briefing from mr.

[3:57:11] Voice 10: Mr. Brent mentions we urge the minister to clarify the regional board should allocate funding

[3:57:17] Voice 11: with addresses of affordable housing to the electoral areas

[3:57:22] Voice 11: and urging the province to adjust the guidelines that reflect the role of non-profits.

[3:57:29] Voice 11: um and if you would i mean i'm happy to go back to uh the forum or or reach out in other ways and

[3:57:45] Voice 11: and if i feel like we'd want

[3:57:47] Voice 11: need more information or that's that's where the to me the the advocacy

[3:57:53] Voice 11: is is sort of it looks like the request is about asking the minister to basically lean on the

[3:58:01] Voice 11: the RDs a bit to make

[3:58:04] Voice 9: sure that the allocation is more equitable.

[3:58:11] Trustee Elliott (probable): So if I may, speaking from the Regional Planning Committee

[3:58:16] Trustee Elliott (probable): and the work that we're doing on the housing toolkit,

[3:58:20] Trustee Elliott (probable): it does include a list of strategies and actions.

[3:58:25] Trustee Elliott (probable): And I'm sorry, I'm just looking it up.

[3:58:26] Trustee Elliott (probable): One of them is to advocate to other governments

[3:58:29] Trustee Elliott (probable): for um expounded definitions and including rural island communities and their funds whether it's

[3:58:36] Trustee Elliott (probable): growing communities fund or bc housing's parameters um so i think it's work that

[3:58:42] Trustee Elliott (probable): definitely can be done um but is it a trust council thing or can we kick it to regional

[3:58:53] Trustee Elliott (probable): planning committee to um to its list of advocacy topics that were already considered

[3:59:01] Trustee Elliott (probable): it yeah

[3:59:02] Voice 11: i mean i i i'm director freighter and i talked about this a little bit but i i think

[3:59:11] Voice 11: given the given trust council's interest in housing but also interest uh certainly amongst

[3:59:21] Voice 11: individual trustees around what are we doing advocacy why are we doing advocacy is it is it

[3:59:27] Voice 11: a reasonable um way to spend our time and resources that's would would be sort of my

[3:59:33] Voice 11: thoughts about running by trust council um at any rate i i don't i haven't got to put a lot of

[3:59:41] Voice 11: a lot more depth than what you see here so uh and i'm not actually suggesting that we need to have a

[3:59:48] Voice 11: decision today um i just want to get this on the radar i did i did sort of make a commitment

[3:59:53] Voice 11: to the members of the Southern Gulf Islands Forum

[3:59:57] Voice 10: that I would bring this to EC.

[4:00:00] Voice 10: um bring up the

[4:00:02] Voice 9: topic and see where we go with that yeah so so we asked in

[4:00:11] Voice 11: director brent's piece is urging problems to adjust the gsu guidelines benefit key

[4:00:17] Voice 11: roles in our property doing more affordable accessible housing in electoral area and so

[4:00:23] Voice 11: is that he's looking for support for them to advance that more so than for us to necessarily

[4:00:30] Voice 11: and electoral area may or may not include areas within the Alice Trust.

[4:00:38] Voice 11: Obviously, our interests are more specific to the Alice Trust area.

[4:00:42] Voice 11: Certainly, Director Brent's document is a bit more general than island-specific,

[4:00:50] Voice 11: but I think it's really focused on is the distribution equitable?

[4:00:59] Voice 11: and he certainly argues that it's not.

[4:01:03] Voice 11: So what do you want to do with this?

[4:01:04] Voice 11: Do you want to ask staff to provide us some advice

[4:01:07] Voice 11: on options?

[4:01:09] Voice 11: I think that that would be a reasonable approach

[4:01:14] Voice 11: at this point, as I say,

[4:01:16] Voice 11: I haven't gotten any more in depth

[4:01:18] Voice 11: than what we're looking at today, so.

[4:01:19] Voice 9: Do you have anything to offer on that front?

[4:01:24] Voice 9: I have no idea.

[4:01:35] Voice 9: So back to you, Tim, what do you want to do with this?

[4:01:40] Voice 11: So, therefore, are we suggesting this is a political thing that we have to engage, let's say, at UBCM with various ministries on this, or do we have more of a strategic campaign in writing in order to facilitate this conversation?

[4:01:58] Voice 11: Well, how do we work more closely with Trustee Brent to leverage the interests of our trust?

[4:02:02] Voice 11: Well, and I think that last point is certainly worth exploring.

[4:02:06] Voice 11: Again, I don't, I brought this not as a fully fleshed out sort of RFD, just wanted to get it on our radar, and if there's sort of a general willingness, I mean, we could just go with, if there's a general willingness of Donny C to further explore this, I'm happy to reach out to Director Brent and get a little bit more in depth.

[4:02:30] Voice 11: As I said, the depth of what I've got on this is right in front of us, which is not very deep.

[4:02:36] Voice 11: so is there interest in having trustee peters to pursue this with director brandon well i think

[4:02:43] Trustee Maude (probable): there's interest because it's certainly in our common interest but the question is is that do

[4:02:48] Trustee Maude (probable): we need direction from trust council that to pursue it until

[4:02:53] Voice 11: there's some decision that

[4:02:54] Voice 11: i think that it's in the preliminary stage i would say it's fairly preliminary specific ask

[4:03:00] Voice 11: is and a specific ask to our work yeah I do think it's a general interest for sure yeah and then as

[4:03:09] Voice 11: I say to me my main point is that I agreed to bring it to the EC it's now it's been brought

[4:03:15] Voice 11: to our on our radar I'll go back and do some more work and so much believe it in the minutes that by

[4:03:22] Voice 11: chair Peterson is going to continue the conversation with director Brent CBR CRE regarding advocacy

[4:03:29] Voice 11: to see if we're growing communities fund allocation.

[4:03:32] Voice 11: Okay, we have that Lori?

[4:03:33] Voice 11: Yes, thank you.

[4:03:35] Voice 11: All right, thank you, Tim, for bringing that to us.

[4:03:39] I'm just looking at the time,

[4:03:40] we're gonna lose a file

[4:03:43] Voice 11: enforcement manager Dingman

[4:03:44] Voice 11: at two o'clock.

[4:03:47] Voice 11: Thank you.

[4:03:47] Voice 11: And Trustee Peters.

[4:03:48] Voice 11: And Trustee Peterson.

[4:03:51] Voice 11: I want, so talking to that item,

[4:03:56] Voice 11: I would just suggest that I'm not sure how long

[4:03:58] Voice 11: the LTC reconciliation conversation so it's to be my trustee Toby but can we

[4:04:05] Voice 11: address that one and then we'll go in camera should be the closed meeting and

[4:04:10] Voice 11: then we'll come back to trustee of your services said alright everybody okay so

[4:04:15] Voice 11: I shared Elliot um

[4:04:17] Trustee Elliott (probable): so what I'd like to bring forward is maybe to establish some

[4:04:23] Trustee Elliott (probable): consistency with regard to communicating out through our agendas and having an opportunity

[4:04:29] Trustee Elliott (probable): to talk about either First Nations engagement or reconciliation and relationship building,

[4:04:36] Trustee Elliott (probable): whatever you want to call it. So what there's, you know, Gabriel Island has First Nations reports.

[4:04:43] Trustee Elliott (probable): Laskini didn't have anything in their agenda. So we made a resolution last meeting to add a

[4:04:49] Trustee Elliott (probable): standing item First Nations reports it's just a placeholder where we can then bring forward

[4:04:54] Trustee Elliott (probable): anything whether it's from the LTC or from the community to discuss so that it's just

[4:04:59] Trustee Elliott (probable): yeah it's just an opportunity to talk about it so Pender just adopted one

[4:05:04] Trustee Elliott (probable): reconciliation First Nations relationship building and this I would say is a first

[4:05:08] Trustee Elliott (probable): potential step I do we want to standardize this I said I'd bring it to EC to consider because I

[4:05:14] Trustee Elliott (probable): I don't think it's, our agendas are not standard across the board anyways, but a standing item of

[4:05:22] Trustee Elliott (probable): some sort that could communicate out where we're at with participation with the nation

[4:05:31] Trustee Elliott (probable): could be helpful. So I'm doing it on a case-by-case basis with the LTCs that I'm

[4:05:36] Trustee Elliott (probable): chairing, just asking if they want that, and we're adding it by resolution, but there's no

[4:05:42] Trustee Elliott (probable): consistency right

[4:05:43] Voice 9: now that's all that is yeah so some ltcs do have another

[4:05:50] Voice 11: don't right um and of

[4:05:52] Voice 11: course the agenda document we have our guidelines and every ltc changes some important so i think

[4:06:01] Voice 11: the method is for each of us to consider okay introducing that concept to ltc's to ask them

[4:06:06] Voice 11: if they want that on their agenda or not yeah

[4:06:08] Voice 11: um so i think we could just manage that within that

[4:06:12] Voice 9: chair

[4:06:13] Voice 11: role because I think changing the guidelines to include that and recirculating it to LTCs

[4:06:20] Voice 11: yeah no

[4:06:21] Trustee Elliott (probable): I just want to communicate it out to my fellow chairs this might be something you want

[4:06:26] Trustee Elliott (probable): to consider if it's not and I think the second stage that I'd like to work with Robin Keffey on

[4:06:31] Trustee Elliott (probable): is and you Director Frater is a placeholder on each island planners website for reconciliation

[4:06:39] Trustee Elliott (probable): reconciliation where the letters of introduction, is that appropriate to put them there? Is that

[4:06:44] Trustee Elliott (probable): communication from the nation? I don't know. I know there's going to be different issues for sure.

[4:06:51] Voice 11: So can we just take that on individually that we'll look at our individual agendas and raise

[4:06:57] Voice 11: it as a topic? Those are ultimately the decisions.

[4:07:00] Trustee Elliott (probable): Yeah. Okay.

[4:07:01] Voice 11: So then can I get somebody to make

[4:07:03] Voice 11: motion to go in camera and we'll invite Warren Dingman to join us.

[4:07:08] Trustee Elliott (probable): I move that the meeting be

[4:07:09] Trustee Elliott (probable): closed to the public subject to section 91 c g and i of the community charter in order to consider

[4:07:16] Trustee Elliott (probable): boundaries related to employee relations litigation affecting the island's trust and receipt of advice

[4:07:21] Trustee Elliott (probable): that is subject to solicitor client privilege and the staff attend the meeting.

[4:07:27] Voice 11: I move to our

[4:07:28] Voice 11: seconder. Thank you. Seconded. All those in favor. So that carries unanimously. So we'll just wait

[4:07:37] Voice 11: for Lori to lock up the session. Can I open the window? Yes.

[4:07:45] Voice 9: Okay. Welcome back everybody to the executive

[4:08:00] Voice 11: committee meeting. We've just returned from

[4:08:03] Voice 11: in-camera and the only thing I'm going to report out from that is minutes were adopted

[4:08:07] Voice 11: and uh materials uh relevant for trust council have been forwarded to council for the camera

[4:08:14] Voice 11: uh work there so we're returning to our agenda tim peterson has uh left the meeting uh company's

[4:08:22] Voice 11: going to join us remotely um once he gets established and we'll continue on at section 9

[4:08:29] Voice 11: We're in 9.2, Trust Area Services.

[4:08:35] Voice 11: So the first item here is 9.2.1,

[4:08:38] Voice 11: Islands Trust 50th Anniversary Activities.

[4:08:41] Voice 11: We have a briefing before us.

[4:08:43] Voice 11: Director Fader, do you want to summarize it

[4:08:45] Voice 11: or do you just want to go straight with it?

[4:08:47] Voice 6: So the summary can be that this is provided

[4:08:49] Voice 6: to prompt a conversation amongst Executive Committee.

[4:08:53] Voice 6: You've been delegated the responsibility

[4:08:54] Voice 6: for communications from Trust Council.

[4:08:57] Voice 6: So we've provided you with some initial thinking

[4:08:59] Voice 6: about what this could look like, but we'd really like to hear a conversation to

[4:09:04] Voice 6: inform the communications work that we're doing. In parallel to thinking

[4:09:08] Voice 6: about this anniversary, we're also working on a broader communication strategy that

[4:09:11] Voice 6: this will of course feed into for next year. So we look forward to hearing your

[4:09:16] Voice 6: ideas and perspectives and any requests you might have for next steps.

[4:09:21] Voice 11: Okay, my Chair, we'll chime in. Well,

[4:09:24] Trustee Maude (probable): the only thing I sort of thought of, which is

[4:09:29] Trustee Maude (probable): probably not a novel idea but i don't see it mentioned here was a logo for the for the

[4:09:34] Trustee Maude (probable): celebration and and you know would it be an idea for like as a launch having a contest

[4:09:42] Trustee Maude (probable): because we have a lot of creative people on the islands like offer a thousand dollar two thousand

[4:09:49] Trustee Maude (probable): dollar prize or whatever on a local competition which could be sort of an early launch to the

[4:09:55] Trustee Maude (probable): whole celebrations because we have some

[4:10:01] Voice 9: wonderful people on the islands creative creative voice

[4:10:05] Voice 9: but it's a good way of publicizing yeah

[4:10:09] Voice 11: i think i think there's a fundamental question that has

[4:10:13] Voice 11: to be asked initially is do we want to celebrate absolutely because that has been a debated

[4:10:21] Voice 11: discussion for a number of years every time there's been an anniversary 40th is probably

[4:10:25] Voice 11: I mean, the last one, there was those who were celebrating it

[4:10:29] Voice 11: and those that weren't.

[4:10:30] Trustee Elliott (probable): Well, it depends on if there's cake.

[4:10:32] Voice 11: Depends on what?

[4:10:33] Trustee Elliott (probable): If there's cake.

[4:10:35] Trustee Elliott (probable): I

[4:10:35] Voice 11: think that, slide that, Kate.

[4:10:37] Trustee Maude (probable): Well, yeah.

[4:10:39] Trustee Maude (probable): I think, you know, if somebody wants to debate 20, 30, 40 years, whatever,

[4:10:45] Trustee Maude (probable): 50, I think, is landmark.

[4:10:47] Trustee Maude (probable): Yeah.

[4:10:48] Trustee Maude (probable): If you're married, whatever's going on, your 50th birthday,

[4:10:54] Trustee Maude (probable): 50 is, I don't think, an arguable benchmark.

[4:10:59] Trustee Maude (probable): I think it deserves recognition and celebration, in my mind.

[4:11:05] Trustee Elliott (probable): So I really like the idea of soliciting input and engagement from communities.

[4:11:11] Trustee Elliott (probable): Some kind of a contest is always motivating.

[4:11:15] Trustee Elliott (probable): I don't know, art and photography, maybe?

[4:11:19] Trustee Elliott (probable): I like that.

[4:11:19] Trustee Elliott (probable): that um one of the things that a little bit of an off the wall idea but what if each ltc was

[4:11:31] Trustee Elliott (probable): challenged with define unique amenities in your community show us how your next year go come on

[4:11:42] Trustee Elliott (probable): we can do both at the same time um sorry i'll be

[4:11:49] Trustee Elliott (probable): serious but that was serious

[4:11:56] Voice 9: Is

[4:12:04] Voice 11: this a question we want to ask Council, or is this something we're taking responsibly

[4:12:08] Voice 11: for?

[4:12:10] Voice 11: Do you have any suggestions there, without which you would need to consult with the Conservancy?

[4:12:16] Voice 11: Not quite 50 years old.

[4:12:20] Voice 6: Yeah, so this is our question to you, right?

[4:12:22] Voice 6: Do you want to ask Trust Council about whether or not to celebrate?

[4:12:25] Voice 6: Do you want to ask Trust Council how you celebrate?

[4:12:27] Voice 6: Do you want to make the decisions at this table?

[4:12:29] Voice 6: are you thinking big and we need to budget differently we're looking for some early

[4:12:34] Voice 6: indication of where we um how you make the decisions around this and any things we need

[4:12:40] Voice 6: to start anticipating as staff you know nothing is immediately urgent but june is not that far

[4:12:45] Voice 6: away in terms of you know if you're asking for a substantive amount of you know event planning and

[4:12:50] Voice 6: so on and if we want to involve the minister we'd like to have to start putting in those

[4:12:54] Voice 6: requests around december i would think you know to get it in a calendar for next year

[4:12:58] Voice 6: um so there's some of those considerations to think about i

[4:13:02] Voice 11: would like to ask council about

[4:13:03] Voice 11: hope of it because i would like to brand it what do they think yeah yeah so therefore

[4:13:13] Voice 11: september is the time you're going to ask council let's this is the meeting that i started if we

[4:13:18] Voice 11: need to be ready for next year so would

[4:13:22] Voice 6: you like this briefing we send this briefing

[4:13:24] Voice 11: thing or a version of it to council yes

[4:13:27] Voice 6: so you can make it from like that to the committee to

[4:13:29] Voice 6: council and i'll just make a small change at the top then you'll be reviewed it

[4:13:34] Voice 6: let's do that

[4:13:35] Voice 6: where do

[4:13:39] Voice 11: we want to land that after we come out of the visioning session

[4:13:43] Voice 11: it will be in the trust area 367 so maybe

[4:13:46] Voice 6: we'll put it at the end

[4:13:48] Voice 6: Can I

[4:13:49] Voice 11: make a general comment then?

[4:13:51] Voice 11: That we advance the burdens of the 50th anniversary

[4:13:54] Voice 11: activities to trust council for rent a huge boat,

[4:14:01] Voice 9: no BC ferries or which are your boats?

[4:14:06] Voice 9: I mean we put a boat on the side of the ship yeah okay

[4:14:10] Voice 11: and impersonation is a motif and then

[4:14:13] Voice 11: we could maybe actually on the whole artsy thing

[4:14:16] Voice 9: could actually contain it.

[4:14:32] Voice 9: Well, I think we need to determine what

[4:14:35] Voice 11: direction Council wants to take.

[4:14:37] Voice 11: Anybody can say it's a horrible idea.

[4:14:39] Voice 11: Well, there will be those that might.

[4:14:42] Voice 11: I can't imagine.

[4:14:45] Voice 11: Is that framed enough, Toby, or do you want to frame it in some different way?

[4:14:51] Trustee Elliott (probable): Yeah, I don't know. I'm just wary of adding anything on this to the schedule that's going to require creativity

[4:15:00] Trustee Elliott (probable): and that isn't just going to be a, okay, well, let's just do that.

[4:15:04] Trustee Elliott (probable): I think the discussion could better be had at LTCs

[4:15:06] Trustee Elliott (probable): and the conservancy level, and then you collect that information back

[4:15:10] Trustee Elliott (probable): and then you make the best judgment call.

[4:15:12] Trustee Elliott (probable): But you do need to canvas for, is there support for a celebration?

[4:15:19] Voice 11: We'll have to allocate budget to it.

[4:15:20] Voice 11: For sure, yeah.

[4:15:22] Voice 11: And what orders of magnitude could be $5,000?

[4:15:26] Voice 6: Yeah, we put some potential amounts in your briefing here,

[4:15:29] Voice 6: And we've kept it modest in terms of the amounts that you might want to think about.

[4:15:33] Voice 6: But again, looking to hear, you know, what are, you know, what are thoughts again?

[4:15:38] Voice 11: So I can flag that in my message up to council to say, please review the proposal or the

[4:15:45] Voice 11: question for 2050 celebration, bring your ideas.

[4:15:49] Voice 11: Good.

[4:15:49] Voice 11: Okay.

[4:15:51] Voice 11: I'll write that down.

[4:15:55] Voice 6: You still also want to add it.

[4:15:57] Voice 6: And you

[4:15:57] Voice 6: still also want to add it to the agenda, in addition to your...

[4:16:01] Voice 9: So

[4:16:11] Voice 11: the next item on the agenda, then, is trustee training on building the culture of philanthropy.

[4:16:22] Voice 6: You have a context note regarding this on page...

[4:16:27] Voice 6: Page five.

[4:16:29] Voice 6: Page five, thank you.

[4:16:30] Voice 6: So essentially, we have a person on staff, Carla Funk, who's our strategic fundraising specialist,

[4:16:36] Voice 6: list it was a deep career and history and is extensive extensively knowledgeable about you

[4:16:42] Voice 6: know working with philanthropic people and encouraging major gifts and I thought before

[4:16:47] Voice 6: she retires it might be an opportunity to have her speak to council and offer guidance to trustees

[4:16:52] Voice 6: who are often the ones approached as I understand it in community where I have this big idea I don't

[4:16:57] Voice 6: know what to do with it and it would just be a coaching conversation for trustees on here's how

[4:17:01] Voice 6: how you work with those people here's here's how you talk to their family members here's how she

[4:17:06] Voice 6: approaches those conversations um and the example she would bring of course would be based in her

[4:17:10] Voice 6: career around environmental you know work but the the messages and techniques would be translatable

[4:17:16] Voice 6: to other community benefits like affordable housing people people would give to affordable

[4:17:20] Voice 6: housing projects or want to give to other community activities in their community so this was the just

[4:17:25] Voice 6: to you know someone to give her to offer to council before she leaves us um yeah so we're

[4:17:32] Voice 6: bringing it here is that is that of interest do you think trustees would want to attend an evening

[4:17:35] Voice 6: session on this and if so um do we want to discuss dates or would you like us to pull trustees for

[4:17:40] Voice 6: availability

[4:17:41] Trustee Elliott (probable): she's already said she's willing to do

[4:17:44] Voice 6: it she is

[4:17:44] Trustee Elliott (probable): really great yeah and she's a

[4:17:46] Trustee Elliott (probable): great communicator and i think it would be um a really helpful session um yeah do you want a

[4:17:54] Trustee Elliott (probable): resolution that we send this opportunity out to trustees and pull them for dates on an evening

[4:18:01] Trustee Elliott (probable): webinar if this is a training opportunity you'd like to offer take advantage of it if you got it

[4:18:07] Trustee Elliott (probable): is what i say

[4:18:10] Voice 9: um request

[4:18:15] Trustee Elliott (probable): that staff coordinate an evening webinar with carla funk with interested

[4:18:21] Trustee Elliott (probable): of trustees and

[4:18:22] Voice 9: before late october do you have a seconder trustee bod you got that lori yes

[4:18:33] Voice 11: all those in favor okay thank you for bringing that to us that's great uh 9.2.3 is local

[4:18:43] Voice 11: chairs reports on local advocacy happening in the advocacy realm there's tim peterson

[4:18:49] Voice 11: and thank you for joining us tim i am locked out hi

[4:18:53] Voice 9: everybody there you are okay um nothing uh

[4:19:02] Voice 9: at local advocacy tim no sir southern

[4:19:09] Trustee Elliott (probable): gulf islands forum met uh september 11th so different chairs of

[4:19:14] Trustee Elliott (probable): the southern gulf islands and the two topics of conversation were um a regional approach to rural

[4:19:21] Trustee Elliott (probable): rural island housing challenges and how to strategize and work together and a conversation

[4:19:31] Trustee Elliott (probable): around increasing let me look it up again it's actually it's going to be a pivotal piece if it

[4:19:41] Trustee Elliott (probable): comes together exploring interest for first nations led potential for port authority this

[4:19:49] Trustee Elliott (probable): in the gulf islands or a hard port harbor authority and so mp adam wilson is following

[4:19:58] Trustee Elliott (probable): up with the percentage leadership and uh yeah and mp elizabeth may was going to circulate

[4:20:06] Trustee Elliott (probable): a draft of a letter um to include some stronger measures remediation a remediation fund for

[4:20:17] Trustee Elliott (probable): cleanup of vessels in bill c 33 which is in the second reading right now so she's circulating that

[4:20:24] Trustee Elliott (probable): too just used in southern gold

[4:20:28] Voice 9: violence as an advocacy topic an mp name is attending that meeting

[4:20:34] Voice 9: yeah excellent okay um i don't have anything for both of my ltc's at the time so i'm going to

[4:20:48] Voice 9: continue on then it's okay correspondence

[4:20:52] Voice 11: uh clearly we have a couple of different areas

[4:20:56] Voice 11: materials that should go to council and possibly letters that should be uh forwarded to ball

[4:21:02] Voice 11: counselors 10.1 10.2 10.4 for hours with respect to kate roger curtis if i'm not mistaken

[4:21:10] Voice 11: and uh we need to receive those from information afforded and develop counselors

[4:21:13] Voice 11: is that that's a recommendation then that's i don't know if they were carbon copy for

[4:21:18] Voice 11: full council or not

[4:21:25] Voice 11: yeah so then as i don't think it's a reason why we're moving to that everybody agree with that

[4:21:31] Voice 11: so let's forward items 10.1 10.3 10.4 as long council um

[4:21:37] Voice 9: do we need for that accountable by

[4:21:42] Voice 9: email it's in the package it's accessible so end council email okay done sorry and council

[4:21:56] Voice 7: yeah

[4:21:56] Voice 11: and council thank you so the next one is uh uh uh last year peterson suggested that 10.2 and

[4:22:04] Voice 11: 10.5 should both go to council yeah and

[4:22:07] Voice 11: then we'll just circulate this

[4:22:07] Voice 9: by email sorry okay so then

[4:22:16] Voice 11: Then, by general consent, we'll move 10.2 and 10.5 to council by email.

[4:22:22] Voice 11: What's the difference

[4:22:23] Trustee Elliott (probable): between, I mean, why not in the council package?

[4:22:29] Voice 11: It's not

[4:22:30] Trustee Elliott (probable): of regional interest?

[4:22:31] Voice 11: It's up to you.

[4:22:33] Voice 11: I'm reducing the size of the package because we've been placed on the side.

[4:22:39] Voice 9: Two pages.

[4:22:40] Voice 11: Okay.

[4:22:41] Voice 11: Is that all right?

[4:22:45] Voice 11: Okay.

[4:22:45] Voice 11: Okay.

[4:22:45] Voice 11: So then that brings us to the work program.

[4:22:50] Voice 11: 11.1, review and amendment of the current work program.

[4:22:56] Voice 11: This would be the work program that's going to council

[4:22:58] Voice 11: if I'm not mistaken.

[4:23:00] Voice 11: And I'm assuming it's up to date at this point.

[4:23:04] Voice 11: Are there any remarks from the CEO with respect to that?

[4:23:07] Voice 11: Or does the vice chair have anything to say?

[4:23:10] Voice 11: So am I forwarding this one to council as well?

[4:23:13] Voice 11: We've already done that somewhere.

[4:23:16] Voice 11: Nope.

[4:23:16] Voice 11: So then I'm gonna recommend that

[4:23:21] Voice 11: by general consent 11

[4:23:23] Voice 9: .11 before it comes wow our next meeting

[4:23:32] Voice 11: looks like i'm at it's um

[4:23:35] Voice 11: a special electronic meeting on october the 4th i think we decided that's correct

[4:23:42] Voice 11: and uh so that's terrific that's done and i see uh uh director sermon you have a handout

[4:23:50] Voice 11: Mr.

[4:23:51] Voice 10: Chair, you asked me before lunch

[4:23:53] Voice 10: to forward you a housing briefing scan.

[4:23:55] Voice 10: Thank you.

[4:23:55] Voice 10: I'm going to forward it to all of you as well as Laurie.

[4:23:57] Voice 10: So I'm not sure if you'd like me to address it

[4:23:59] Voice 10: or would you like me to do it,

[4:24:00] Voice 10: but you have engineering laws.

[4:24:02] Voice 10: Honestly,

[4:24:03] Voice 11: I think I need to glance at that.

[4:24:05] Voice 11: So perhaps we should just recess for five minutes,

[4:24:11] Voice 11: have a quick look at that

[4:24:12] Voice 11: and then determine what actions we would like to take.

[4:24:15] Voice 11: Is that all right?

[4:24:16] Voice 11: Mm-hmm.

[4:24:17] Voice 11: So let's do that.

[4:24:19] Voice 11: That's in the email box.

[4:24:20] Voice 11: Oh, geez, sir.

[4:24:22] Voice 11: It's a funny thing when we do that,

[4:24:24] Voice 9: because it's not in a public review, but it will be.

[4:24:31] Voice 9: It

[4:24:32] Trustee Elliott (probable): was in the Regional Funding Committee's agenda.

[4:24:36] Voice 11: Right. So some of us have seen that.

[4:24:39] Trustee Elliott (probable): Well, the public have

[4:24:40] Voice 9: a chance if they're involved.

[4:24:42] Voice 9: Oh, sorry. I thought it was really skeptical, but yeah, you're right.

[4:25:01] Voice 11: We need motions.

[4:25:03] Trustee Elliott (probable): executive committee schedule a special electronic meeting for october 2nd 4th at 12 30 p.m

[4:25:12] Trustee Elliott (probable): uh to discuss budget thank

[4:25:16] Voice 11: you move to have secondary thank you let's do mod

[4:25:18] Voice 11: any discussion all those in favor that carries thank you thank you for catching that

[4:25:26] Voice 9: okay yeah quickest way for me to turn that around is to throw in my director's

[4:27:14] Voice 10: report yeah and since you're going to your your ubc on breakfast meeting i thought that's when

[4:27:19] Voice 10: you may or may not do it okay i'm sorry i didn't flag it for your general attention when i did my

[4:27:23] Voice 10: director's report i was trying to be quick first that one is not

[4:27:26] Voice 11: a formal executive committee

[4:27:29] Voice 11: meeting

[4:27:29] Voice 10: right um so but i have no i i have no recommendation at this point it was just rbc kind

[4:27:35] Voice 10: of off their company how did you do that and i leave it in your court to figure out what to do

[4:27:39] Voice 10: Well,

[4:27:41] Voice 11: yes, the Vice Chair asked for more information on

[4:27:46] Trustee Elliott (probable): housing.

[4:27:48] Voice 11: Oh, I see. Understood.

[4:27:49] Voice 11: Well,

[4:27:50] Trustee Elliott (probable): that's that trustees would be updated on the housing strategy and toolkit

[4:27:54] Trustee Elliott (probable): because it's been this longstanding resolution from last term

[4:28:00] Trustee Elliott (probable): that we have a housing roundtable, we have a planning session.

[4:28:04] Trustee Elliott (probable): And so

[4:28:04] Trustee Elliott (probable): where are we at?

[4:28:05] Trustee Elliott (probable): Yeah, this could provide trustees who haven't been aware of the conversations that are being seen.

[4:28:12] Trustee Elliott (probable): Oh, sorry.

[4:28:15] Voice 9: Okay, so does this answer that?

[4:28:20] Voice 9: It

[4:28:21] Voice 10: should only partially answer that.

[4:28:23] Voice 10: It'll recapture the resolution so it's not lost.

[4:28:26] Voice 10: Yeah.

[4:28:27] Voice 9: So

[4:28:27] Voice 10: I think that's one of the things you're worried about drifting.

[4:28:29] Voice 10: But secondly, also I offer staff's comment that UDCM and some of these things did offer a really robust opportunity to be a roundtable, probably more robust than staff.

[4:28:38] Voice 10: Yeah. Well, yeah, I was just sponsored, you know, staff's argument before, but I haven't followed through with asking EC to pass a resolution to remove an off-your-work program because we have further training opportunities coming up.

[4:28:51] Voice 9: Yeah.

[4:28:52] Voice 9: So

[4:28:52] Voice 10: you have to apply that from that report because it's only reading, not an RFD.

[4:28:56] Voice 9: Right. Okay. So the intention is to forward this to company. You might do what you're going to do.

[4:29:07] Voice 10: I could, but I'm conscious that the time piece I've been given is quite minute, which is, again, why I didn't report to you today.

[4:29:13] Voice 10: So what's the, what do you think you'd like to do, Toby?

[4:29:17] Trustee Elliott (probable): Well, there's some duplication.

[4:29:18] Trustee Elliott (probable): I don't need the bylaw compliance and enforcement piece,

[4:29:22] Trustee Elliott (probable): but the, we add that section on housing strategy and toolkits,

[4:29:30] Trustee Elliott (probable): basically your last page four.

[4:29:32] Voice 9: The housing strategy on April 27, 2023?

[4:29:40] Voice 9: Yeah.

[4:29:40] Voice 9: You might add it to that?

[4:29:45] Voice 9: Well,

[4:29:46] Trustee Elliott (probable): no, to add it to his regional planning.

[4:29:48] Trustee Elliott (probable): Oh,

[4:29:48] Voice 9: add the toolkit?

[4:29:49] Voice 9: toolkit?

[4:29:50] Trustee Elliott (probable): No, not the entire toolkit, but just this summary of where we're at with the housing

[4:29:55] Trustee Elliott (probable): strategy and toolkit to his regional planning, his director's report.

[4:30:00] Trustee Elliott (probable): trust council okay

[4:30:01] Voice 9: i think i think

[4:30:02] Voice 11: we can get this done yeah yeah okay so then we could forward

[4:30:07] Voice 11: this as amended based upon on the direction if she's here i get it okay we'll take those

[4:30:14] Voice 11: paragraphs that support that request and put it in your purchase all right then how about that

[4:30:19] Voice 11: awesome perfect okay so then i'm going to take it then that uh the briefing uh update of

[4:30:29] Voice 11: on strengthening housing affordability in the trust area,

[4:30:32] Voice 11: be forwarded to council as amended.

[4:30:36] Trustee Elliott (probable): Is

[4:30:37] Voice 11: that what you've got in mind?

[4:30:37] Trustee Elliott (probable): Stefan, I'll just-

[4:30:39] Voice 11: You can sign it.

[4:30:40] Trustee Elliott (probable): He's gonna

[4:30:40] Trustee Elliott (probable): amend his report to include

[4:30:42] Trustee Elliott (probable): some more supportive information.

[4:30:44] Voice 10: I will include the section that Trustee Elliott said,

[4:30:48] Voice 10: into my direction report.

[4:30:49] Voice 10: I'll amend my direction report to include the pieces

[4:30:52] Voice 10: she said.

[4:30:53] Voice 10: I'm very-

[4:30:55] Trustee Maude (probable): Our enforcement compliance is staying in that component?

[4:30:59] Voice 10: No. No.

[4:31:00] Voice 10: I'm only pulling out-

[4:31:03] Voice 10: Sticking in my direction.

[4:31:07] Voice 10: If that's the way it should be.

[4:31:09] Voice 10: That is the way.

[4:31:12] Voice 10: Making it though.

[4:31:16] Voice 11: Okay.

[4:31:18] Voice 11: Okay, so then that does bring us to the end of our chat.

[4:31:24] Voice 11: That's it for the business today.

[4:31:27] Voice 11: I'll call for adjournment.

[4:31:28] Voice 11: All those in favor?

[4:31:29] Voice 11: Thanks, Tim, for joining us.

[4:31:32] Voice 11: And thanks, everybody in the public for joining us.

[4:31:35] Voice 11: And we'll see you all at the council.

[4:31:40] Voice 11: Bye,

[4:31:40] Trustee Elliott (probable): everybody.

[4:31:42] Voice 11: Thanks.