Mayne Island Local Trust Committee regular meeting, September 25, 2023

[0:00:00] Voice 6: Hey, here

[0:00:03] Voice 4: we are. Good afternoon, everybody. Welcome to the regularly scheduled business

[0:00:13] Voice 4: meeting of the Maine

[0:00:14] Voice 12: Island Local Trust Committee. It's wonderful to see so many of you here

[0:00:17] Voice 12: today. Thank you. Maybe this is the only place we want to go to night out in the rain.

[0:00:24] Voice 12: I'm Coby Elliott, Chair of the Local Trust Committee elected on Gabriela Island in

[0:00:28] Voice 4: the name of first nation territory and my right for your two trustees yeah i'm janine dodds

[0:00:36] Voice 4: and our planner here at the chadwick

[0:00:42] Voice 4: Victoria, and that's on from your flip here.

[0:00:47] Voice 4: Well, my child is there now.

[0:00:49] Voice 15: Every other day, she's from someplace else.

[0:00:52] Voice 4: Yes, exactly.

[0:00:53] Voice 15: Made out, and she's from here.

[0:00:55] Voice 4: So I do want to begin by acknowledging, as it's become our custom, and I think it's a good custom, but we recognize that the place that we live and we're making decisions on has not always been our home,

[0:01:10] Voice 4: but it's been home to many Coast Salish peoples, specifically the Wisonic and Sinchothin-speaking peoples.

[0:01:19] Voice 4: And I just

[0:01:19] Voice 12: wanted to, if I could, take a little bit of a moment to read a section from a document that's in our policy,

[0:01:30] Voice 12: as part of our Trust Policy

[0:01:31] Voice 4: Amendment project that we were working on in

[0:01:35] Voice 12: the last few years, 2020-2021.

[0:01:37] Voice 12: and there's a section in it that um

[0:01:40] Voice 4: culturally precedes reconciliation and it was written by um

[0:01:45] Voice 4: lisa wilcox who was the senior intergovernmental policy advisor really informed a lot of laid the

[0:01:53] Voice 4: groundwork for um our reimagining i guess you could say of how we can do governance in these

[0:02:00] Voice 4: islands today so i just wanted

[0:02:04] Voice 12: to if i if bring your indulgence just if you indulge me just two

[0:02:08] Voice 12: paragraphs to read this out um and it's speaking broadly

[0:02:11] Voice 4: of the gulf islands so but i think it

[0:02:13] Voice 4: situates us in this place the

[0:02:16] Voice 12: beauty and unique amenities of the gulf islands are the very reasons

[0:02:20] Voice 12: why the area was home to indigenous peoples

[0:02:22] Voice 4: for thousands of years and are reflected in the

[0:02:26] Voice 4: the telling of First Nations creation stories, relationship to the lands and waters, and stewardship

[0:02:32] Voice 4: of those lands and waters for future generations.

[0:02:36] Voice 12: It should be underscored that the Islands Trust

[0:02:39] Voice 12: area was and still is the location of permanent village sites with homes, longhouses, cultivated

[0:02:47] Voice 12: gathering areas for harvesting, clam gardens, and cultural sites. This occupation over thousands of

[0:02:55] Voice 4: years lay the foundations for the unique environment and amenities of the islands

[0:03:01] Voice 4: as we know them today. Throughout its 47 years of preserving and protecting the trust area,

[0:03:07] Voice 4: the Islands Trust has consistently failed to recognize or acknowledge resource gathering areas,

[0:03:13] Voice 4: spiritual places, medicinal plant areas, and culturally

[0:03:18] Voice 12: significant species. The Islands Trust

[0:03:21] Voice 12: Trust has managed the island's trust area with a disconnected, single-species view of the ecological landscape

[0:03:27] Voice 12: versus

[0:03:28] Voice 4: a relational, interconnected acknowledgement of what truly makes the island's trust area unique.

[0:03:35] Voice 4: Indigenous ways of knowing are not only important to reconciliation efforts,

[0:03:40] Voice 4: but also to the effective stewardship of these lands and waters.

[0:03:46] Voice 4: I just wanted to offer that

[0:03:48] Voice 12: as a thought to consider or to keep reminding us

[0:03:51] Voice 12: that we need to keep adding to our knowledge of this place and we have and the honest trust has

[0:04:00] Voice 12: admitted that we have omitted certain voices in our history and in our governance structures and

[0:04:06] Voice 12: our processes so we are committed to doing better we are committed to doing one right but we're not

[0:04:14] Voice 4: always going to have the full information we're going to do our darndest to keep seeking it out

[0:04:18] Voice 4: and take away so i know that's the commitment of this lgc and um yeah thank you for thank you

[0:04:26] Voice 4: letting me share that okay so we'll move into our meeting

[0:04:32] so is there

[0:04:38] Voice 4: anything to be added or modified in our agenda yes i just found it i don't do

[0:04:42] Voice 4: any business i have a question about um a lot line changes and um possible i've been asked by

[0:04:49] Voice 4: a landowner um some possible flexibility when a lot density is removed because two neighbors are

[0:04:57] Voice 4: to share the lot in between so is it easy

[0:05:00] Voice 4: to ask it now is it is it

[0:05:02] Voice 12: not in our luv

[0:05:04] Voice 4: no no this is

[0:05:05] Voice 4: totally different than what's in there okay this is a specific instance just by ask it so this is

[0:05:12] Voice 4: where where you

[0:05:13] Voice 4: people are taking the lot in between them subdividing it and each of them

[0:05:17] Voice 4: are taking half of the lot um so it's it's well i'll ask the question of your other it's just a

[0:05:24] Voice 4: general question yeah it's just a very general okay lot

[0:05:27] Voice 4: line yeah just lot lines when you when

[0:05:30] Voice 6: you

[0:05:30] Voice 4: take away a density right then is there an incentive for that great folks okay we'll add a

[0:05:36] Voice 4: discussion on lot lines under new business uh 13.3 uh anything else we'll take by general consent

[0:05:47] Voice 4: then that we've adopted the agenda as amended and now we're open for town hall and questions

[0:05:54] Voice 4: hello so many people here anyone like to address the local trust committee and if you do you say

[0:06:00] Voice 4: your name

[0:06:01] Voice 6: yes sir uh questions in regards to the

[0:06:09] Voice 15: oceanfront um application is it ocean ocean

[0:06:12] Voice 4: is

[0:06:13] Voice 15: that discussion going to happen during that part of the agenda or

[0:06:18] Voice 15: is the town hall

[0:06:19] Voice 4: also for that you

[0:06:21] Voice 12: can speak to yeah ask questions now um the applicant will

[0:06:27] Voice 12: is probably listening and maybe or we can re-ask the applicant during that time but

[0:06:31] Voice 12: there won't be a back and forth between the public and the applicants so you

[0:06:35] Voice 12: can ask your question

[0:06:35] Voice 12: now

[0:06:36] Voice 4: okay it's just in regards to the amenities only guidelines i know how fuzzy those those

[0:06:42] Voice 4: can be from a prior application um

[0:06:45] Voice 15: and i noticed the idea that there could be affordable housing

[0:06:50] Voice 15: as part of an amenity because there's going to be some staff housing on property

[0:06:55] Voice 5: one of the

[0:06:58] Voice 15: opportunities in that oceanwood application is that they might actually have a way to provide

[0:07:04] Voice 15: some affordable housing

[0:07:05] Voice 4: on the island and that amenity idea i'm wondering if that

[0:07:11] Voice 15: is going to

[0:07:11] Voice 15: be explored in this application it was explored for two years in another application and

[0:07:17] Voice 15: in many different ways and we're

[0:07:20] Voice 4: at day one on this application and here's a

[0:07:23] Voice 6: here's

[0:07:24] Voice 4: a private

[0:07:25] Voice 4: business that is capable of putting some affordable housing on the island and i'm just

[0:07:33] Voice 4: wondering if that's going to be explored at all and i'd like you not to say no to the application

[0:07:38] Voice 4: because I think it's so early in the application

[0:07:41] Voice 4: that we haven't really looked at the opportunity

[0:07:44] Voice 6: that exists here for that part of it.

[0:07:48] Voice 5: Great.

[0:07:56] Voice 6: In the application.

[0:07:58] Voice 4: I was going to say,

[0:07:59] Voice 4: I don't think we can answer that question right now.

[0:08:01] Voice 4: I

[0:08:01] Voice 6: mean, obviously

[0:08:02] Voice 4: the applicant has it offered.

[0:08:05] Voice 4: Yeah,

[0:08:06] Voice 6: it's just that the recommendation.

[0:08:07] Voice 6: I think in the conversation,

[0:08:08] Voice 4: maybe the applicant can bring that up.

[0:08:10] Voice 4: The recommendation is to not proceed.

[0:08:12] Voice 4: and I just think it's too early

[0:08:13] Voice 14: to say no.

[0:08:15] Voice 14: Thanks for sharing.

[0:08:16] Voice 14: That's great.

[0:08:17] Voice 14: Yes, sir?

[0:08:18] Voice 15: Well, in the application,

[0:08:20] Voice 15: there was no mention of any affordable housing.

[0:08:23] Voice 15: There was staff housing,

[0:08:24] Voice 6: but

[0:08:25] Voice 15: it's so up in the air

[0:08:26] Voice 15: as to the number of staff,

[0:08:30] Voice 15: the cost of the staff housing.

[0:08:32] Voice 15: I mean, it's one thing

[0:08:33] Voice 15: if they're offering staff housing

[0:08:35] Voice 15: for their own employees,

[0:08:36] Voice 15: but if they're putting this out

[0:08:37] Voice 15: for the community,

[0:08:38] Voice 15: I mean, then it's renting apartments.

[0:08:42] Voice 6: to

[0:08:43] Voice 15: the community and it's not staff housing anymore

[0:08:45] Voice 4: right so staff housing versus

[0:08:49] Voice 4: apartment rental so defining that would be important i

[0:08:52] Voice 15: think so i think it's quite a

[0:08:54] Voice 15: different thing that

[0:08:56] Voice 6: they're planning to do you know one or the other

[0:08:59] Voice 5: yeah anyone else anything

[0:09:05] Voice 12: on the

[0:09:05] Voice 6: agenda or pertaining

[0:09:06] Voice 12: to local business that you'd like us to know

[0:09:09] Voice 4: about yes hi my name

[0:09:11] Voice 4: Cheryl I'm just asking maybe in the island community planning but for water I know it's

[0:09:17] Voice 4: right now of course we're getting some rain but there's been numerous districts personal

[0:09:23] Voice 4: households that are running out of water and is Islands Trust looking at that as you know

[0:09:30] Voice 4: possibly on the island making an emergency water reservoir where we have so we don't have to ship

[0:09:36] Voice 4: trucks in of water that we have a small treatment plant that we're capturing some of this runoff or

[0:09:42] Voice 4: encouraging people when they build new houses like okay this is part of the managers you now

[0:09:47] Voice 4: need to have a certain amount of water retention every new house that's done and i'm not sure if

[0:09:52] Voice 4: that's in the building bylaws or so i fortunately we have our crd director here so part of the

[0:10:01] Voice 4: problem is that you have this we're not a municipality so the trust puts zoning in place

[0:10:06] Voice 4: so it says for instance if you want to have a secondary suite you have to have rainwater storage

[0:10:10] Voice 4: but the trust doesn't actually make that happen the crd building process does do that so yes we

[0:10:18] Voice 4: could change our zoning to say that all new construction must have rainwater we haven't

[0:10:22] Voice 4: really explored that yet but we the trust would not actually see the rainwater storage tanks being

[0:10:28] Voice 4: that would be tied into your building permit so i don't know paul if you want to speak to any

[0:10:35] Voice 4: Any initiatives?

[0:10:36] Voice 4: You know,

[0:10:36] Voice 4: some southern build islands do have rainwater catchments as a condition of a building permit.

[0:10:42] Voice 4: And so it's up to the building inspection to ensure that that rainwater catchment is in the

[0:10:48] Voice 4: quantity that it's supposed to be.

[0:10:50] Voice 4: And if it isn't, you're not going to get your final occupancy permit.

[0:10:54] Voice 4: And I also want to say that what you have to remember is, and I keep saying this, Maine is at build out.

[0:11:00] Voice 4: So unfortunately, the majority of our houses are already built.

[0:11:03] Voice 6: so

[0:11:03] Voice 4: i don't know that we the trust could go back and force individual homeowners every single one

[0:11:10] Voice 4: to put in rain but as you know i mean almost everybody has rainwater for their gardens for

[0:11:15] Voice 4: sure um under an educational point of view we certainly can advocate that there's more education

[0:11:21] Voice 4: so i have to say bless mary um there is a lot of education around rainwater capture

[0:11:26] Voice 4: um and then we have water districts and they're all in most of our independent improvement

[0:11:31] Voice 4: improvement districts they are their own local governments so they as a local governments have

[0:11:36] Voice 4: control over how they source and set out their water so I think that probably we should have

[0:11:42] Voice 4: more education around how the water districts operate where the water comes from and and I

[0:11:49] Voice 4: think they tried that they put the notice in the mainliner last month that water

[0:11:53] Voice 4: districts did but

[0:11:55] Voice 4: it raises a good point for new construction so whether that would benefit like for us to change

[0:12:00] Voice 4: the zoning now um is certainly something that the trust committee can consider um we haven't got it

[0:12:06] Voice 4: in our land use bylaw changes but we definitely have it if there's any increase in overall density

[0:12:12] Voice 4: as i say secondary suites and in the flex housing area you have to have rainwater so now is there a

[0:12:20] Voice 4: purpose driven like you have right more attachment is it only for gardens or is it just like a

[0:12:25] Voice 4: of basic saying you need to have rainwaters or like a quantity amount or there is within the

[0:12:33] Voice 4: if you're planning to have a secondary suite put in your house you have to have x amount of

[0:12:38] Voice 4: rainwater storage and then if you're in the flex housing area the pilot area that we've got running

[0:12:44] Voice 4: along fern hill and you want to actually take advantage of that then there's very specific

[0:12:48] Voice 4: amounts of water you have to collect and use but that's a very limited part of our island at this

[0:12:53] Voice 4: point so really unfortunately most of it right now is really around around education taking full

[0:13:00] Voice 4: event and of course the water districts are going to have to they're going to really going to have

[0:13:04] Voice 4: to struggle yeah

[0:13:06] Trustee Maude: yeah i think the the the important thing maybe the point you're getting at is we

[0:13:11] Trustee Maude: haven't defined how that water is to be used we've we've we've said to people you must put in rainwater

[0:13:16] Trustee Maude: captain under some certain circumstances but we haven't said it must be used for flushing

[0:13:21] Trustee Maude: toilets it must be used for that we would we've only sort of put a provision in for the capture

[0:13:26] Trustee Maude: of the water but not how it's to be utilized or if it's to be utilized at all right

[0:13:30] Voice 4: so

[0:13:31] Trustee Maude: there is

[0:13:32] Trustee Maude: a void to be built and

[0:13:34] Voice 4: that would only happen with new construction yeah yeah there is is there

[0:13:38] Voice 4: anything that you thought to add or about pretty much covers it what we could do to encourage more

[0:13:44] Voice 4: rainwater i mean uh aside from education and i mean that um you know with the housing project

[0:13:53] Voice 4: we looked at you know the new the new regulation that we did around flex housing we considered that

[0:13:59] Voice 4: so i would you know i think that's something that you know moving forward

[0:14:08] Voice 6: hi uh my name is mark trombley it's more than education

[0:14:12] Voice 15: it's it's enforcement i'm in the middle

[0:14:16] Voice 15: of building a secondary suite or trying to our application went to the trust and it was flagged

[0:14:22] Voice 15: as not having uh

[0:14:23] Voice 4: the water catchment system and i did that quite purposely because the bylaw is

[0:14:28] Voice 4: very ambiguous

[0:14:28] Voice 10: in terms of what you have to do other than the fact that you have to have capacity

[0:14:33] Voice 10: for

[0:14:33] Voice 4: 13 600 liters that's a lot of water it says you have to collect 13 600 liters of water it

[0:14:40] Voice 4: It doesn't tell you what to do with the water.

[0:14:42] Voice 4: So to meet the bylaw, I could just put two tanks, let them fill up, and let it overflow as it rains.

[0:14:49] Voice 4: Of course, that would be silly.

[0:14:50] Voice 4: We're not going to do that.

[0:14:51] Voice 4: But it's more than enforcement.

[0:14:53] Voice 15: You have

[0:14:53] Voice 4: now a bylaw and a policy that's pushing people like me who want to develop secondary housing or a rental suite, legally

[0:15:02] Voice 9: developed, to undergo a significant amount of extra expenditures to design the thing

[0:15:10] Voice 4: properly and to make use of it, just to satisfy the

[0:15:14] Voice 9: bylaw that's quite ambiguous in terms of how it's worded.

[0:15:16] Voice 9: and the fact that San Diego is when you're supposed to apply for that

[0:15:20] Voice 9: as you go through the island's trust process

[0:15:22] Voice 4: as well as the CRE process.

[0:15:25] Voice 4: So I would encourage the island to really give that some thought

[0:15:28] Voice 4: as to what you want us to do with water.

[0:15:31] Voice 15: Of course, it makes sense

[0:15:32] Voice 15: to catch your water.

[0:15:33] Voice 15: We're going to do it,

[0:15:34] Voice 9: but it's going to cost you an extra $25,000

[0:15:36] Voice 4: to do everything that makes sense for us to do with the water

[0:15:40] Voice 4: that we're going to collect.

[0:15:42] Voice 4: And that's not peanuts, right?

[0:15:44] Voice 4: Right. I mean, if we were trying to lower the bar to create more secondary housing on the island,

[0:15:49] Voice 4: this is not one way to do it, to provide an ambiguous bylaw policy and to make sure that homeowners spend a ton more money to develop something so that I can rent for a thousand dollars a month.

[0:16:02] Voice 4: Yeah. I get the mixed message.

[0:16:08] Voice 4: I mean, we're supposed to do everything we possible to to reduce the consumption of groundwater by putting in.

[0:16:14] Voice 4: And yes, it's going to cost you $25,000, but if we allow secondary suites without making requirements for rainwater catchment, whether it's used for potable purposes or not, then we also are not doing due diligence in terms of managing the island.

[0:16:29] Voice 4: so it's a conundrum um so we have it there um whether it's ambiguous in terms of how crd would

[0:16:35] Voice 4: interpret it for the secondary suite i'm not sure we certainly will consider whether it should be

[0:16:40] Voice 4: very clear that this is potable water that should or or whether there's this water is only for the

[0:16:46] Voice 4: toilets um that we can clean up but for you to for me to accept that we shouldn't be requiring rain

[0:16:52] Voice 4: water when you're adding another density to your property would not be proper and even it's not

[0:16:58] Voice 4: forgive don't misunderstand what

[0:16:59] Voice 14: i'm saying it's not what i'm saying if

[0:17:01] Voice 4: you're going to make some

[0:17:02] Voice 4: rules make sure that the rules are clear to to apply and and it makes sense to do so like i

[0:17:08] Voice 4: could meet the bylaw by just putting two tanks and spend whatever it cost to to have three thousand

[0:17:13] Voice 4: gallons of of capacity and just let them over from the garden and then use

[0:17:18] Voice 4: them flushing and

[0:17:19] Voice 4: use them for potable and

[0:17:21] Voice 14: i expect that

[0:17:21] Voice 4: that's an entire ball of wax

[0:17:25] Voice 4: because you need better

[0:17:26] Voice 4: occlusion and a metal room so if if if i needed to have potable water from the rain attachment

[0:17:31] Voice 4: i'd spend another probably 25 000 on your room okay thank

[0:17:36] Voice 6: you point

[0:17:37] Voice 4: taken and i think that's

[0:17:39] Voice 4: important but definitely we need to encourage rainwater my one comment regarding that is

[0:17:46] Voice 4: i think we need flexibility and so

[0:17:49] Voice 15: being too specific about how you could use it

[0:17:53] Voice 15: can be a double-edged sword so i totally agree with you sort of saying

[0:17:58] Voice 15: our goal here is to say you need to have water

[0:18:03] Voice 15: let's be smart about how we use it i don't think i don't think anybody's going to build it and let

[0:18:08] Voice 15: it overflow so situations are going to vary so my only comment there is let's not be too strict or

[0:18:15] Voice 15: narrow-minded about never about what you can do or okay

[0:18:19] Voice 14: thank you janine i'd like clarification

[0:18:24] Voice 14: um about the comment that main island is is

[0:18:29] Voice 4: how what was your wording to build up

[0:18:32] Voice 4: well i say it's

[0:18:33] Voice 4: build out because i've been here a long time but it's getting pretty close

[0:18:36] Voice 4: pretty close to build

[0:18:37] Voice 4: So the red

[0:18:41] Voice 14: flag for me is, all right, the island is probably built out to capacity, and yet we continue to see Airbnbs and secondary suites, and I'm afraid that doesn't all add up for me.

[0:19:02] Voice 14: Secondary suite is increasing the capacity, and yet the island is supposedly built to capacity.

[0:19:09] Voice 14: I think there needs to be some clarification there that is more than just

[0:19:16] Voice 4: water usage, although that is critically important.

[0:19:19] Voice 4: And secondary suites are not permitted within any of the water districts.

[0:19:23] Voice 4: So we have a lot of non-permitted secondary suites.

[0:19:26] Voice 14: Oh, we certainly do.

[0:19:27] Voice 14: but

[0:19:28] Voice 4: we also have a policy we're not enforcing against them because we know we have a shortage

[0:19:32] Voice 4: of housing so it's it's a real dilemma but what for me from my point of view if I have a house

[0:19:37] Voice 4: and it's taking up extra space but the fact that it has a secondary suite and it has has to me a

[0:19:43] Voice 4: marginal impact on the environment it's already there so most of the ones we have are I'm guessing

[0:19:49] Voice 4: just you have been added in so the impact that you would see would be your water consumption

[0:19:54] Voice 4: could be a problem and of course these have been put in without the extra water storage so that

[0:19:59] Voice 4: certainly is an issue airbnb if my cottage is used to house a family of five or if it's used

[0:20:05] Voice 4: as an airbnb it still has x number of toilets that get flushed every day so i don't really

[0:20:10] Voice 4: see the difference in terms of the impact on the structure on the land and the consumption of water

[0:20:16] Voice 4: and we have very strong policies against non-permitted short-term vacation rentals

[0:20:21] Voice 4: if you have one put it in a complaint to bylaw we only have permitted ones the only ones we permit

[0:20:28] Voice 4: are legal cottages as a home occupation and we have two with temporary use permits that are very

[0:20:34] Voice 4: restricted in how much use so all the airbnbs that we know flourish on village point are essentially

[0:20:42] Voice 4: illegal well there's to my knowledge i you'd have to talk to bylaw but if you think that they're

[0:20:49] Voice 4: happening and they're advertised well okay well so you'll have to put in a complaint to bylaw bylaw

[0:20:55] Voice 4: will look bylaw will see if there's if there's an ad then they will get a notification that they're

[0:21:01] Voice 4: not permitted because

[0:21:02] Voice 2: the only two

[0:21:03] Voice 4: temporary use permits are at benefit not because they're proactive

[0:21:05] Voice 4: enforcement oh very much constant yeah so

[0:21:09] Voice 12: bylaw is chasing down that and but the approach is that we

[0:21:13] Voice 12: seek compliance not you don't get slapped with a fine right off the bat so there is a waiting

[0:21:18] Voice 12: period and often there's still an operation a conversation has had and and it is tough to watch

[0:21:24] Voice 12: from the public's

[0:21:25] Voice 14: point of view for sure um from being next to our neighbors it's tough to watch

[0:21:29] Voice 14: for sure but

[0:21:30] Trustee Maude: certainly like as far as putting a complaint in online you do it like in a minute

[0:21:35] Trustee Maude: it's a very simple form to fill out so

[0:21:38] Trustee Maude: it's it's it's not onus on your behalf and and the complaints

[0:21:42] Trustee Maude: are confidential um so it

[0:21:45] Voice 12: does and it actually does take up we're getting a report from bylaw

[0:21:48] Voice 12: for for the gabriela meeting but it's that's sort of the biggest area of investigation across the

[0:21:55] Voice 12: gulf island so it's not just a main problem

[0:21:57] Voice 4: oh i'm sure everywhere

[0:21:58] Voice 12: yeah it does take quite a

[0:22:00] Voice 12: bit of staff resources but we are pursuing it because

[0:22:03] Voice 5: it's important yeah

[0:22:04] Voice 6: sure anyone else

[0:22:10] Voice 5: yes sir

[0:22:11] Voice 6: just a quick question related to those stats and tables

[0:22:16] Voice 4: it's kind of surprising to see

[0:22:18] Voice 4: that main island is the third most dense island in the gulf islands and it goes to the point of

[0:22:26] Voice 4: how close are we to build

[0:22:27] Voice 15: up when we know we still need more density to deal with some of the

[0:22:31] Voice 15: the island problems that that exist is there thought to using the official community plan

[0:22:39] Voice 15: and taking a more longer-term look

[0:22:42] Voice 15: at where density should be going

[0:22:45] Voice 4: on the island

[0:22:45] Voice 4: given that we're already...

[0:22:47] Voice 4: I think that's what flex housing is about.

[0:22:50] Voice 4: We have

[0:22:50] Voice 14: a pilot area.

[0:22:51] Voice 4: The reality is, you know, right now,

[0:22:53] Voice 4: we have no uptake in it that I'm aware of.

[0:22:55] Voice 6: But

[0:22:56] Voice 4: that's certainly, in my personal opinion,

[0:22:58] Voice 4: is that's the only way we're going to increase densities

[0:23:01] Voice 4: by shrinking the footprint of the structures

[0:23:03] Voice 4: and encouraging people to build smaller,

[0:23:05] Voice 4: build multiple dwellings.

[0:23:07] Voice 4: But I don't know that at this point,

[0:23:09] Voice 4: If you looked at our map and said, where would we have more quarter acre lots with the water issues we have?

[0:23:15] Voice 4: So, as I said, I think secondary suites are another way of addressing the density problem.

[0:23:20] Voice 4: But Maine was long gone before the trust even blinked its eyes.

[0:23:26] Voice 4: Our subdivisions were here long before the trust.

[0:23:28] Voice 4: And so the planning that we have now, I mean, that probably will come and we may not see it.

[0:23:34] Voice 4: But at some point, they will be saying, you know, do we need to open up areas for higher density that don't have it right now?

[0:23:40] Voice 4: But at this point, the flex housing is really the ideal way to do it.

[0:23:45] Voice 4: So the day that we run out of empty lots, you know,

[0:23:48] Voice 4: we haven't run out yet, but we're getting close.

[0:23:50] Voice 4: We're getting close to build up.

[0:23:52] Voice 4: So we're trying to squeeze because the reality is, you know, you can say no more building, no more building.

[0:23:57] Voice 4: We can do it.

[0:23:59] Voice 4: We can say that's it.

[0:24:01] Voice 4: You don't not everybody has the right to build on their property.

[0:24:04] Voice 4: we could shut it down now but all that's going to do is make less definitely less rentals less

[0:24:10] Voice 4: affordability create higher real estate prices on the island if we took that kind of an approach of

[0:24:17] Voice 4: saying you know we think we're at maximum we should stop so we have to look at creative ways

[0:24:21] Voice 4: of continuing and Vancouver now instead of a single family home you can put a six-plex or

[0:24:27] Voice 4: for plex i mean this we're doing it in a simpler way but it's like it's a very good question um how

[0:24:35] Voice 4: do we address the decisions that are sort of things and that is

[0:24:40] Voice 4: something that regional

[0:24:40] Voice 4: planning committee um is looking at you want to add anything um yeah i just wanted to to add that

[0:24:47] Voice 4: um the flex housing initiative has led the way in in in a way in informing um a bit of a process for

[0:24:55] Voice 4: the islands just um could you speak up a little bit i would say that the the flex housing initiative

[0:25:01] Voice 4: has led the way a bit in in in creating a or at least demonstrating a process that is now going

[0:25:07] Voice 4: to be a much more um much more detailed and that is using data that we've got available to us to

[0:25:14] Voice 4: identify where the the better places to have more density i mean when we talk about build out we're

[0:25:20] Voice 4: talking about the ability to have more lots um but what we're going to be looking at with the

[0:25:25] Voice 4: housing project which we um hope will begin in in the springtime is expanding that the the flex

[0:25:33] Voice 4: housing using the mapping and the data that we've got available so we're adding more um more data

[0:25:39] Voice 4: points to that map looking at um impacts um on the

[0:25:43] Voice 4: environment connectivity and all that sort of

[0:25:45] Voice 4: thing so that's that work's being done at a trust-wide level for a number of um of ltcs that

[0:25:52] Voice 4: have calving projects and um and and um on the go and so we will have a better sense of where the

[0:26:01] Voice 4: better places to put the density is and we do have a project that um that will be moving forward

[0:26:07] Voice 4: um in the spring that will begin to look in detail at that and all of the options that are available

[0:26:13] Voice 4: to us to create those smaller lots and expand that.

[0:26:19] Voice 4: And I'll also add that we've been working with very closely

[0:26:24] Voice 4: with the CRD that is looking at a program

[0:26:27] Voice 4: to support that work.

[0:26:31] Voice 4: And we've been putting in,

[0:26:34] Voice 4: working very, very closely together,

[0:26:37] Voice 4: put an application to the Housing Accelerating Front

[0:26:40] Voice 4: from through CMHC, it's a big nationwide program.

[0:26:47] Voice 4: So there's a lot of work, so that's going into that.

[0:26:50] Voice 4: So in the spring, if we get the funding or not,

[0:26:53] Voice 4: and continue with the work that we're doing,

[0:26:55] Voice 4: if we get the funding,

[0:26:56] Voice 4: there could be some potential subsidy

[0:27:00] Voice 4: when we touch towards supporting

[0:27:04] Voice 4: that kind of notion

[0:27:06] Voice 5: of additional units, so.

[0:27:07] Voice 5: um

[0:27:11] Voice 6: just a a talk that occurred

[0:27:13] Voice 15: to me as we were talking about the flex housing

[0:27:16] Voice 15: does this imply that a situation like the oceanwood example could take that building

[0:27:25] Voice 15: and retrofit it into a sixplex and achieve the flex housing without increasing the problem in

[0:27:33] Voice 15: the water table

[0:27:34] Voice 4: well

[0:27:36] Voice 15: no flex

[0:27:37] Voice 4: housing is the concept that you already have a single piece

[0:27:40] Voice 4: of property owned by a property a private landowner and instead of them building the

[0:27:45] Voice 4: large house that they want to build they have the option of building a much smaller house and having

[0:27:50] Voice 4: a couple of small cottages or whatever so that you would instead of having one single family

[0:27:56] Voice 4: home you could have two or three single family homes oceanwood is a commercial tourist already

[0:28:01] Voice 4: already zoned for tourist accommodation so this has got the flex housing there's no relationship

[0:28:06] Voice 4: between that because it's not wouldn't be in a commercial area and that would be the landowners

[0:28:11] Voice 4: personal private business how they want to do that so

[0:28:14] Voice 15: if it were rezoned residential it would

[0:28:17] Voice 15: satisfy the flex housing i

[0:28:19] Voice 4: don't think so because i don't think it's in the area flex housing is an

[0:28:23] Voice 4: area that that for instance it's on the fern hill road because you're close to the storage you're

[0:28:27] Voice 4: close to school you close out sector so it's not the idea of just taking any piece of land

[0:28:31] Voice 4: anywhere on the island you also want to increase density in areas that make sense in terms of

[0:28:37] Voice 4: access to services same as they do in the city you have core areas where you can walk all the

[0:28:42] Voice 4: services you need so thank you

[0:28:44] Voice 4: i don't think that person that's my personal opinion but i can't see

[0:28:49] Voice 6: it great

[0:28:51] Voice 5: questions all

[0:28:58] Voice 4: right well thank you for um staying engaged and asking some really good

[0:29:03] Voice 4: questions to surface issues um so we have no information meeting minutes uh and so we've

[0:29:13] Voice 4: got the meeting minutes of july 31st for adoption is there anything strange

[0:29:20] Voice 14: or corrections you need

[0:29:22] Voice 14: david well

[0:29:23] Trustee Maude: sometimes i get to find strange because the turn is involved so okay

[0:29:26] Voice 6: um

[0:29:27] Trustee Maude: top of page nine

[0:29:29] Trustee Maude: um there's um three bullets um under director brett oh um and the words that turn i should

[0:29:38] Trustee Maude: say galliano oh

[0:29:40] Voice 14: oh oh

[0:29:41] Voice 6: okay on the side

[0:29:50] Trustee Maude: pass the pass that has it oh thank

[0:29:54] Trustee Maude: you

[0:29:56] Voice 4: oh i'm sorry the um there's another

[0:30:00] Voice 4: correction. It's Lisa. There's a new board member. Lisa Gavreau, which is the new trustee

[0:30:23] Voice 4: who was elected okay uh we are ea oh right and that's

[0:30:29] Voice 4: that was the new yes

[0:30:31] Voice 4: no so the

[0:30:32] Voice 4: new board

[0:30:33] Voice 4: member is lisa gobro and risa smith oh that's okay

[0:30:39] Voice 4: reason for the chair

[0:30:42] Voice 6: lisa gobro is the new

[0:30:45] Voice 6: for them. Great, so can we adopt the minutes

[0:30:55] Voice 4: of the minute? Great. And follow-up action list,

[0:31:00] Voice 4: we have a visual list of things we are working on. Is there any questions,

[0:31:07] Voice 4: comments from you, Nerissa? Follow-up action list. There is nothing specific and nothing

[0:31:16] Trustee Maude: i guess my only one is that we're still have mesh together meeting with crd over over wooddale

[0:31:24] Trustee Maude: and the problem seems to be exasperating yes

[0:31:28] Voice 4: so that's why we put that we put wooddale discussion

[0:31:30] Voice 4: on the agenda we have a case that's

[0:31:35] Voice 6: uh important for the community um

[0:31:41] Voice 12: i did have a question about

[0:31:42] Voice 12: this letter to the rcmp it never did go out but should we well

[0:31:48] Voice 4: i wanted to write a thank you

[0:31:49] Voice 4: letter now well i think at this point we should just let it go we've had yeah we've had some

[0:31:54] Voice 4: concerns with how the approach of the rcmp in terms of some of the woodville incidents we've

[0:31:59] Voice 4: had in the past yeah um we have a new sergeant in charge on tender who i had a private meeting with

[0:32:05] Voice 4: and i think at this point we should just let it let this

[0:32:10] Trustee Maude: one go yes but the flight the flight

[0:32:14] Trustee Maude: concern in the letter

[0:32:16] Voice 4: exists but i think you spoke to them about i have spoken to the police about it

[0:32:23] Voice 4: um and we can write a letter asking would you do something but the reality is

[0:32:28] Voice 4: these are civil civil disagreements they're not criminal disagreements and so once all

[0:32:35] Voice 4: of that was clarified um i think that they're well aware that there are some disruptive situations

[0:32:42] Voice 4: there some of this can tie into our bylaw conversation okay

[0:32:46] Voice 12: um just then it's because

[0:32:49] Voice 12: i'm still new at this

[0:32:50] Voice 4: job and there's it's

[0:32:51] Voice 12: a lot there's a lot to learn in

[0:32:53] Voice 12: each community um i

[0:32:55] Voice 12: think in future if we decide that the chair should write to whatever agency or with a specific thing

[0:33:00] Voice 12: would be super helpful if the local trustee could help draft because i'm usually going

[0:33:07] Voice 12: not really sure what i'm saying here so it'll take more time to correct my

[0:33:12] Voice 12: letter so just that's what

[0:33:15] Voice 4: i forgot off the ground because it was like and someone apologies

[0:33:18] Voice 4: it's difficult when you have a long agenda a lot of issues and then we kind of lose track of it

[0:33:23] Voice 4: and so

[0:33:24] Voice 12: that's what we did and so

[0:33:25] Voice 4: here we are i

[0:33:26] Voice 6: think we can just take it off

[0:33:28] Voice 4: let's just remove

[0:33:30] Voice 4: 15.3 um it was a letter going to be out and that

[0:33:35] Voice 4: never happened no but the meeting did that the

[0:33:38] Voice 4: meeting did yeah okay great so i believe we've got our presentation um emily is uh shauna is

[0:33:53] Voice 4: yes

[0:33:53] Voice 13: i can let them in that'd be great it'll

[0:33:58] Voice 13: be coming in right away here

[0:34:07] Voice 4: So yeah, we're going to have a presentation by the CRD's staff lead on the parks, on their

[0:34:15] Voice 4: archaeological policy and practices. We have some questions from the constituents regarding Cotton

[0:34:22] Voice 4: Park. Just

[0:34:25] Voice 5: waiting for the connection.

[0:34:32] Voice 6: How's everybody doing?

[0:34:34] Voice 12: Are those chairs comfy?

[0:34:47] Voice 12: okay um hi shauna and justine i see both entered the room you want can you see us all

[0:34:56] Voice 5: technology is fascinating

[0:35:04] Voice 6: name beam

[0:35:04] Voice 4: down from the joys of

[0:35:08] Voice 12: zoom it just shows it comes to the meeting land of the crd

[0:35:12] Voice 12: hi

[0:35:13] Voice 2: justine hi uh nice to be here thank you for having us um thank you for joining us

[0:35:21] Voice 2: i guess

[0:35:21] Voice 2: since i got my camera on first i'm going to just introduce you to shauna who is our resident

[0:35:29] Voice 2: resident archaeologist um at the crd and shauna's going to go through a presentation for you and

[0:35:35] Voice 2: i'll just turn my camera off and i'm here to answer any questions that are kind of beyond

[0:35:39] Voice 2: the scope of what of what shauna works on so thanks thank you

[0:35:42] Voice 12: so much for jumping in

[0:35:44] Voice 12: hi shauna hi

[0:35:46] Voice 11: there can you hear me

[0:35:46] Voice 12: yeah this is great okay

[0:35:48] Voice 11: perfect yeah thanks for the opportunity

[0:35:50] Voice 11: to uh speak to the uh ltc today uh yeah it's a real privilege to you know work on the gulf islands

[0:35:57] Voice 11: And, you know, I feel privileged and humbled all the time as an archaeologist to be involved in the beautiful place that you all call home.

[0:36:06] Voice 11: So I have a few slides just to kind of walk through what it is that I do.

[0:36:11] Voice 11: And then I can take any questions once I'm finished.

[0:36:15] Voice 11: So I'll just

[0:36:15] Voice 12: pause you there right now because the audience or the members of the public can't see the slides.

[0:36:21] Voice 12: So I'm going to try to jump on to the meeting with another computer.

[0:36:27] Voice 11: Okay,

[0:36:27] Voice 12: so I can show your slides as you're talking.

[0:36:30] Voice 11: Sure. Thank you.

[0:36:34] Voice 4: It's a,

[0:36:35] Voice 12: it's going to be a bit of a small computer but she

[0:36:40] Voice 4: can speak to her slides. Yeah, I think they can bring them up though Emily can.

[0:36:46] Voice 4: I can, I can make this, let me

[0:36:49] Voice 4: into the room. I'm in the waiting room. Okay, I've got it too.

[0:36:55] Voice 12: So just in case the slides are visible, does that work? Okay, Sean, it's already dropped you. Okay,

[0:37:01] Voice 11: no problem. Okay. Can you see the slide? The first slide? No.

[0:37:07] Voice 11: Oh, you can see me. Okay,

[0:37:10] Voice 11: hang on. Let me

[0:37:11] Voice 4: just carry

[0:37:13] Voice 11: it over. Here we go.

[0:37:18] Voice 11: okay

[0:37:19] Voice 12: do you have the screen share permission so

[0:37:25] Voice 11: you can't see just hold on let me just uh

[0:37:27] Voice 11: i think i've got it here yeah

[0:37:29] Voice 6: let's

[0:37:30] Voice 11: see what can you see can you see the slide deck now

[0:37:33] Voice 11: it's

[0:37:33] Voice 4: coming yeah okay

[0:37:36] Voice 11: okay

[0:37:38] Voice 4: technology it's great thank you

[0:37:39] Voice 11: yeah okay cool um all right well um

[0:37:43] Voice 11: I'll just go to the next one here. Let's see if that works. Come on. Okay, perfect. Okay.

[0:37:51] Voice 11: Beautiful picture here. This is Thompson Park. I work throughout the Southern Gulf Islands,

[0:37:56] Voice 11: of course, and across all the CRD supporting operations and project managers, as well as

[0:38:01] Voice 11: planners, commissions, EA directors, you name it. And yeah, just myself, I've been an archaeologist

[0:38:09] Voice 11: just for as long as I can remember. I've worked in this area for about 10 plus years, but I did

[0:38:16] Voice 11: leave for a while to go and work for the City of Vancouver as their first archaeologist to sit in

[0:38:21] Voice 11: the engineering and city departments. So yeah, I come with a bit of a background in government,

[0:38:28] Voice 11: but started as a consultant, as most of us did for many years, and bring some experience. But

[0:38:35] Voice 11: but I'll throw my hands up to the First Nations who really have taught me most of what I know.

[0:38:41] Voice 11: So a big shout out, of course, to Lekwungen, Hulkemeenem and Sinshawthin speaking families and communities that have taught me pretty much all I know.

[0:38:53] Voice 11: So CRD had a heritage protection policy when I joined.

[0:38:58] Voice 11: It was adopted in 2020 and it came out really of some needs where CRD and other local government entities needed to understand their responsibilities under the Heritage Conservation Act, understand where archaeology needed to fit into the planning process so that we could reduce risks and also reduce the harm that damaged archaeological sites causes to First Nations.

[0:39:27] Voice 11: And so the policy, it applies to all of CRD, and it applies to all of those that are responsible for undertaking or planning ground-altering activities that could impact an archaeological site.

[0:39:44] Voice 11: It includes all of the work that we do, routine work, emergency work.

[0:39:48] Voice 11: I do a lot of training to staff and contractors, which is resulting in a lot of newly previously unidentified archaeological sites and updated archaeological site boundaries to sites that we know of.

[0:40:03] Voice 11: And that is happening in the Gulf Islands and throughout the CRD, which is amazing.

[0:40:08] Voice 11: And the First Nations are really pleased with, you know, all of us becoming a bit more aligned with not just environmental stewardship, but heritage stewardship.

[0:40:16] Voice 11: chip um so we're building this community of people that you know know what archaeological

[0:40:21] Voice 11: sites are and know what their responsibilities are around that um uh i provide in-house support

[0:40:28] Voice 11: of course responding to chance fines meaning if something is found unexpectedly during a project

[0:40:35] Voice 11: or you know you know even if somebody is out going for a walk finds an archaeological site they call

[0:40:41] Voice 11: me and we do the work to register and notify the first nations and notify the province

[0:40:47] Voice 11: and a big piece of what i do especially with the southern gulf islands and the park and recreation

[0:40:54] Voice 11: commissions is identify the risks and look at ways to avoid impacts to archaeological sites so

[0:41:02] Voice 11: you know be really creative about the ways that we plan the work and design the projects

[0:41:08] Voice 11: And this is, you know, really, although it aligns with, you know, an economic need where the more we dig and the more we impact the ground, the more that costs, the more time it takes, but also the more it damages archaeological sites.

[0:41:27] Voice 11: And so by aligning in a way kind of your soft values of doing things economically and efficiently aligns with First Nations and the province's desires to have less impacts to archaeological sites.

[0:41:43] Voice 11: So, you know, when it comes to where are we going to do what we need to do, put picnic tables in, upgrade staircases that may have had erosion happen to them over, you know, large tides and winter storms, that type of thing.

[0:41:58] Voice 11: Just looking at ways that we can reinstate and still maintain the uses and the needs of the community in a way that balances, you know, the heritage aspects and then also the economical and schedule pieces.

[0:42:12] Voice 11: So that's a big part of what I do to help out the SGI teams.

[0:42:18] Voice 11: The other pieces that I work on and others in the First Nation Relations Department that

[0:42:24] Voice 11: assist me, folks like Justine Stark, helping define, develop and refine policy and guidelines.

[0:42:31] Voice 11: And that's that that involves a conversation, right, about what how could we operationalize

[0:42:37] Voice 11: some of these ideas that we have and recognizing that they are nuanced,

[0:42:43] Voice 11: that there is not necessarily, you know, one sweeping answer

[0:42:47] Voice 11: that will fix and be the correct approach for all the CRD.

[0:42:52] Voice 11: It's not the same on the Gulf Islands as it is out in Juan de Fuca, for example.

[0:42:57] Voice 11: So understanding what folks need by connecting the right people to me

[0:43:03] Voice 11: when we're developing these guides um protecting the sites obviously identifying ways to

[0:43:09] Voice 11: collaborate with first nations um being compliant again with the the legislation

[0:43:15] Voice 11: there's large fines um there's reputational risk uh if we impact an archaeological site just from

[0:43:22] Voice 11: like a legislative kind of point of view and then there's all of the other reasons why we don't want

[0:43:27] Voice 11: to impact an archaeological site if we don't need to and if we do need to we won't we need to plan

[0:43:32] Voice 11: for it and make sure we have the nation's support and help on that activity. And then kind of like

[0:43:39] Voice 11: what I'm doing today is just deliver the message, be it a technical message or, you know, more of a

[0:43:46] Voice 11: general message like we are today about what it is that we're doing over here at CRD. And I will say

[0:43:52] Voice 11: that when I started the City of Vancouver, that was in 2019, I was one of five in the country to

[0:44:01] Voice 11: to be sitting in municipal and local government

[0:44:04] Voice 11: as an archeologist.

[0:44:05] Voice 11: So this is a really new thing.

[0:44:08] Voice 11: And, you know, even now, you know,

[0:44:10] Voice 11: there's still a very small handful of us

[0:44:13] Voice 11: that do this type of work.

[0:44:14] Voice 11: So, you know, the CRD really have to, you know,

[0:44:17] Voice 11: throw my hands up to the CRD for, you know,

[0:44:19] Voice 11: going out on a limb and creating a job like this

[0:44:24] Voice 11: to help support, you know, all the ground disturbance

[0:44:28] Voice 11: and all the folks that we serve.

[0:44:29] Voice 11: So it is a new thing. And, you know, again, it's just something that CRD has invested in because of their commitment to reconciliation, but also their commitment to, to, you know, supporting all of the entities across the CRD.

[0:44:48] Voice 11: um and as i mentioned you know a big part is supporting and understanding first nation

[0:44:52] Voice 11: expectations so you know the policy hasn't changed since i arrived because i still haven't had a

[0:44:58] Voice 11: chance to have all the right conversations with all the right people um the policy is robust as

[0:45:03] Voice 11: it is but again i think it can be nuanced a little bit more and that's why coming out meeting with

[0:45:09] Voice 11: folks um listening is a really important part um and so we as as first nations as well kind

[0:45:16] Voice 11: of develop and explore their heritage management and stewardship protocols and share them as we

[0:45:25] Voice 11: gain trust we are shared with more information we're privileged to that the more we know and

[0:45:31] Voice 11: the better we can create policy and create guidelines and best practices um and so i

[0:45:38] Voice 11: meet with first nations regularly quarterly um with wasanage group so since charleston speaking

[0:45:44] Voice 11: speaking folks, Lekwungen and Halkomenum a bit less, but something that, you know, with

[0:45:50] Voice 11: the 19 nations or so that we work with in the CRD, we try to have as many conversations

[0:45:55] Voice 11: as we can, but recognizing there's capacity issues, of course, on all sides.

[0:46:02] Voice 11: We work on the intangible heritage as well, the best that we can.

[0:46:06] Voice 11: You know, this is the archaeology is about the stuff.

[0:46:09] Voice 11: It's about the artifacts, the materials that people left behind, but there's a lot more about the past that isn't, you know, locked away in an artifact or accessible through that.

[0:46:21] Voice 11: So talking with nations about what this intangible pieces are, where were the places that they use that are important, where there may not be any archaeological signatures, and how can we, you know, protect, create a better awareness about those use areas.

[0:46:36] Voice 11: areas. And then respecting Indigenous customary law, and that, you know, really applies, you know,

[0:46:42] Voice 11: a lot when we come into a scenario where we may have ancestral remains that are being exposed

[0:46:47] Voice 11: through a project or through erosion, which is happening a lot, you know, given, you know,

[0:46:52] Voice 11: shoreline instability and changing, you know, temperatures and that type of thing. These big

[0:46:58] Voice 11: atmospheric rivers are pretty dangerous to archaeological sites. So how do we respect

[0:47:03] Voice 11: respect Indigenous customary law, work with shared territories when we have, you know, multiple Indigenous groups claiming a certain area. Who do we talk to? How do we, you know, make sure that we're being respectful to all those involved? And that can be a challenging situation, especially when it comes to, you know, things that are very held, knowledge that's held very close to the heart, like it would be when there's ancestral remains found. So this is some of the pieces that I work on with the nations.

[0:47:35] Voice 11: regularly when it comes to sgi you know it's been awesome um for the past couple years

[0:47:41] Voice 11: i've been here well a year and a half truth be told but um focusing on the gulf islands you

[0:47:47] Voice 11: have some of the most pristine and important archaeological sites in the province um everyone

[0:47:54] Voice 11: wants to of course come and see them and visit them and sample them and work within them so

[0:47:59] Voice 11: So there's sort of a protective piece there of, okay, we want to learn, but we also need to focus on our projects that we get brought forward.

[0:48:10] Voice 11: And this is just a list of some of them that I've been working on with the commissions over the past year and a half or so.

[0:48:18] Voice 11: And again, a lot of it is about, you know, we need to replace something.

[0:48:22] Voice 11: We need to, you know, reroute a trail.

[0:48:25] Voice 11: we want to find a way to create more fitness and outdoor activities for folks um and some of these

[0:48:31] Voice 11: are really long-term kind of thinking proposals because totally recognizing you know the way that

[0:48:38] Voice 11: um projects are uh are economically supported budgeted for within the parks and rec commission

[0:48:45] Voice 11: um you know they they don't have a lot of funds archaeology costs a lot of money

[0:48:49] Voice 11: uh to do so we again look at ways where we could um you know integrate some design avoidance

[0:48:56] Voice 11: techniques um and look at the lowest impact methods and and have those conversations with

[0:49:02] Voice 11: the nations as to you know what what makes sense where and um and then and then they come out and

[0:49:07] Voice 11: help um on the sites and you know work together with us um when we go ahead and try to do these

[0:49:13] Voice 11: improvements or re-routes and that type of thing. Basically I am here to help for CRD. What I do is

[0:49:23] Voice 11: I'm here reviewing. I think I got today from Pender a couple, two or three different

[0:49:30] Voice 11: trail alignments that need work. Things like this, like the staircases.

[0:49:36] Voice 11: A lot of archaeological sites are located near the shorelines. We have a lot of shoreline

[0:49:41] Voice 11: access areas that we need to keep safe so reviewing these works identifying if

[0:49:47] Voice 11: we have to get any consultants involved who they are trying to get consultants

[0:49:51] Voice 11: that are First Nations trusted but also experts you know in that area because

[0:49:57] Voice 11: again the archaeology is pretty amazing out on the Gulf Islands and we want to

[0:50:03] Voice 11: do it justice we go out and do field visits with nations and then again

[0:50:10] Voice 11: again, responding to that kind of chance find management on projects. So yeah, so that's sort

[0:50:16] Voice 11: of the types of things that I do for the CRD, and in particular, the PRC as it relates to this

[0:50:22] Voice 11: meeting here.

[0:50:24] Voice 4: Good question. Oh, to

[0:50:27] Voice 12: your question screen. Perfect timing. Could you go back to the

[0:50:32] Voice 12: previous slide? This one here?

[0:50:35] Voice 12: Yeah. So how does the CRD's archaeological chance find

[0:50:38] Voice 12: um policy align with the islands trust um this is probably before my time so i'm not sure when

[0:50:46] Voice 12: our

[0:50:46] Voice 4: policy was instituted but to your knowledge do the

[0:50:51] Voice 12: two match up are we giving the same

[0:50:53] Voice 12: information yeah

[0:50:55] Voice 11: so i haven't reviewed fully the um islands trust policy but i've met with

[0:51:03] Voice 11: islands trust and they have our policy and they are looking to align theirs with ours i think

[0:51:10] Voice 11: in general um chance fine management procedures are all very very similar um you know if you see

[0:51:17] Voice 11: this then do this um ours is fairly robust in that we've talked to a lot of first nations and

[0:51:22] Voice 11: they've reviewed our chance fine management procedure and so um that is a really important

[0:51:31] Voice 11: I think, of best practices, so ours may be a little more robust in terms of like really spelling out when we're going to contact First Nations and how we're going to involve them.

[0:51:46] Voice 11: But I guess short answer is CRD and Islands Trust are talking and sharing best practices and trying to get alignment.

[0:51:55] Voice 11: Thank

[0:51:57] Voice 6: you. Anyone else has questions?

[0:52:02] Voice 6: We

[0:52:03] Voice 4: just really appreciate you sharing this information with us.

[0:52:07] Voice 4: I did a tour of Cotton Park with Justine Stark and with Shawna and over some concerns I had from a member of the public.

[0:52:16] Voice 4: And it certainly opened my understanding to what is and isn't covered under the Archaeological Act.

[0:52:22] Voice 4: and in fact plants etc are not except for culturally modified cedar trees so that was

[0:52:29] Voice 4: good to hear and then how you handle the creation of trails the replacement of stairs

[0:52:34] Voice 4: all of that has to be dealt with in in

[0:52:38] Voice 4: a way that's sensitive to what what lies under the

[0:52:40] Voice 4: ground and i think for a lot of us we certainly know all of our shorelines are full of evidence

[0:52:45] Voice 4: of first nations long long occupation of this area and the more we know about it the better

[0:52:51] Voice 4: better we can treat that area as well and understand why we shouldn't be disturbing

[0:52:56] Voice 4: the shoreline as much as we have done in the past and I think the education part of this

[0:53:02] Voice 4: is really important so thank you thank you Sean for educating us

[0:53:06] Voice 4: no

[0:53:07] Voice 12: questions from members

[0:53:09] Voice 12: of the public if that's okay with you of

[0:53:12] Voice 11: course yeah okay

[0:53:13] Voice 12: yes sir I

[0:53:14] Voice 15: was just listening to

[0:53:16] Voice 15: this presentation and uh i'm really gratified to know that the crd is taking this approach

[0:53:23] Voice 15: and i'm wondering have we ever thought about doing an inventory of where all of the middens

[0:53:30] Voice 15: and suspected middens are so that we can be more careful when we go into those areas and treat them

[0:53:39] Voice 15: with the respect they deserve yeah

[0:53:42] Voice 11: that's a really good question um and thank you for your comment i

[0:53:46] Voice 11: appreciate it uh so in the 1970s um the province did um put together a team of archaeologists that

[0:53:56] Voice 11: went out and did inventories primarily by boat along around the shorelines so there

[0:54:01] Voice 11: there are these older reports that have done just that but since the 70s there's been no

[0:54:08] Voice 11: large-scale inventory that has happened it's all been development driven and that could be from

[0:54:15] Voice 11: like private development um public you know roads and pipes and things like that and so there is the

[0:54:22] Voice 11: the province has a database um that has it's an online database is restricted to archaeologists

[0:54:30] Voice 11: um and some planners um that they go in and we can see where the recorded sites are

[0:54:36] Voice 11: um and the boundaries of those archaeological sites are updated but they're that's based on

[0:54:41] Voice 11: like the triggering of work in and around the area so there's no like large-scale inventories to go

[0:54:48] Voice 11: out and walk again and revisit the sites and determine like are they bigger than they were

[0:54:53] Voice 11: in the 70s are they smaller and so that's a really uh big kind of problem that we're dealing with as

[0:55:00] Voice 11: we're looking at data that's quite out of date um and there may be you know the site may have

[0:55:06] Voice 11: eroded completely into the sea might be kind of gone from the terrestrial side now um or it may

[0:55:12] Voice 11: be much much bigger because erosion has happened and it's exposed a lot more of the site so it's a

[0:55:18] Voice 11: it's a big need um and you know it's as as i go and do work you know as people call me you know

[0:55:25] Voice 11: the prc calls me up we want to do this here want to do that there i'm sort of like piecemealing

[0:55:30] Voice 11: you know increasing that layer of information um but it's a great suggestion and i i know where um

[0:55:39] Voice 11: archaeologists are involved right now in changing the heritage conservation act the legislation is

[0:55:44] Voice 11: changing and this is one thing that's come up multiple times by archaeologists saying

[0:55:48] Voice 11: when is the province going to support a larger scale inventory to revisit and

[0:55:53] Voice 11: fully document at least visually what we're seeing with these sites so that we can better respect

[0:55:59] Voice 11: them and manage them and so that the public becomes more aware of where they are so they can

[0:56:04] Voice 11: design developments around them or at least consider them so that they're not getting caught

[0:56:10] Voice 11: you know with an infraction of the Heritage Conservation Act which is not a good thing

[0:56:14] Voice 11: to have happen.

[0:56:17] Voice 12: And Shauna because at the Islands Trust I guess we encountered this challenge

[0:56:23] Voice 12: A couple of years ago, the Honours Trust had undertaken a heritage overlay mapping exercise and completed phase one, but ran into, I think some of the main challenges were that there's so many nations with different levels of wanting to disclose or not,

[0:56:47] Voice 12: and and levels of trust with um you know our government and provincial government that really

[0:56:53] Voice 12: this is such a fraught landscape we don't yet have the like do we have the capacity to hold

[0:57:01] Voice 12: all that heritage information and and how it'll be handled and so is that still an ongoing

[0:57:05] Voice 12: conversation um at the provincial level yeah

[0:57:11] Voice 11: you touch on something there because it that is very

[0:57:15] Voice 11: true you know there has to be a certain level of trust to share information but then there's

[0:57:22] Voice 11: information that's constantly coming like kind of bubbling up through the communities as more

[0:57:27] Voice 11: voices are being heard as the focus on heritage you know every community has a different just

[0:57:33] Voice 11: like yourselves you have a different focus probably every year every three years depending

[0:57:37] Voice 11: on what's happening socially politically that kind of thing so it waxes and wanes

[0:57:44] Voice 11: but you know what has worked is as a as each project comes up to bring it forward to the

[0:57:52] Voice 11: nations and that's what we do and we ask them what information do you have what do you want

[0:57:59] Voice 11: to share about this and you don't even need they don't even necessarily need to share all of it but

[0:58:04] Voice 11: is it a go no go is there you know is it a special place from the past to try to kind of

[0:58:09] Voice 11: get that information as it kind of live feed so there's no um i don't think the province has been

[0:58:19] Voice 11: overly successful um in creating a data set that has all of the layers that they that they feel

[0:58:26] Voice 11: they're all robust and representative of all the nations you know and so i know they've tried with

[0:58:33] Voice 11: something called um it's like an um a special in informants layer where the nations can bring

[0:58:40] Voice 11: forwards you know traditional use place names all that information forward to the province but

[0:58:46] Voice 11: you know again it's sort of like benefits the province but does it really benefit the nation

[0:58:51] Voice 11: you know there's questions there with you know with that and sharing so much with the government

[0:58:56] Voice 11: that you know historically they've had trouble with you know with trust right and what happens

[0:59:02] Voice 11: that information so we go to them for that on a case-by-case basis okay

[0:59:09] Voice 14: and

[0:59:11] Voice 12: what about sort of

[0:59:12] Voice 12: the more local level what triggered this question was a concern

[0:59:17] Voice 4: about how cotton parks specifically

[0:59:20] Voice 4: it was about the danger trees and the conversation i had with justine and shauna was that probably in

[0:59:27] Voice 4: some cases when danger trees are dealt with really in any of our parks a little more caution and care

[0:59:34] Voice 4: in terms of where they come crashing they get left on the ground to you know to decompose but

[0:59:41] Voice 4: first for some people walking the trails or in the parks it would look quite destructive and so

[0:59:47] Voice 4: some of the tree falling certainly what i looked at looked destructive so so it needs to be a

[0:59:53] Voice 4: gentler approach when you bring in the tree the tree people um for safety there's a fine

[1:00:00] Voice 4: line between safety and what tree should or should not be brought down and while an arborist might

[1:00:05] Voice 4: look at the tree like that's a danger tree someone else might look at that tree like you know that's

[1:00:09] Voice 4: a really lovely old tree and maybe it should just be allowed to fall naturally so that's how this

[1:00:14] Voice 4: came about and some concern protection for the huckleberries that are in cotton park substantial

[1:00:20] Voice 4: amount and the fact that that's obviously a very important historical site

[1:00:25] Voice 6: and

[1:00:26] Voice 4: so it was but also

[1:00:29] Voice 4: I needed the education from the archaeological point of view

[1:00:32] Voice 4: and it was having this presentation

[1:00:35] Voice 4: is very very helpful for any future concerns that I hear from my constituents.

[1:00:40] Voice 12: Do you also consult

[1:00:43] Voice 12: or offer guidance for community-led parks commissions and community parks

[1:00:49] Voice 4: or does your

[1:00:51] Voice 4: bit of expertise end at the official CRD parks and projects that you're undertaking?

[1:01:00] Voice 11: You know, I always I've made a commitment to nations that if any, any municipality or local government ever as a question I will certainly meet with them to answer that but like on a case by case, you know, this particular project I mean, you know, generally I'm

[1:01:18] Voice 11: I'm spread a little bit thin over CRD, but, but, you know,

[1:01:23] Voice 11: I'm always here to help guide and share.

[1:01:28] Voice 11: Again, it's a commitment I've, I've made and I will stand by that.

[1:01:32] Voice 11: But in terms of, you know, a specific and here's a work plan and like,

[1:01:36] Voice 11: that's, that may be a little,

[1:01:38] Voice 11: I may be getting my leash pulled a little bit from CRD management.

[1:01:41] Voice 11: If I get out of line too much and get too excited about some other project

[1:01:47] Voice 11: that's not ours.

[1:01:49] Voice 12: yeah and we've got a question from our cod director uh paul brenton yeah

[1:01:53] Voice 9: i'm just wondering

[1:01:53] Voice 9: uh john nice to

[1:01:56] Voice 15: see you if uh you're going to take the chair's representation that you would

[1:02:02] Voice 15: perhaps like to hire you and uh i'd be very

[1:02:05] Voice 4: upset if you left the crd because

[1:02:07] Voice 4: we do

[1:02:09] Voice 12: not pay as much so it'd have to be a a fabulous opportunity to expand your uh

[1:02:16] Voice 12: healthy space at the Gulf

[1:02:17] Voice 12: Islands. He would travel well.

[1:02:21] Voice 11: Give me time.

[1:02:23] Voice 11: I'm pretty happy with this

[1:02:25] Voice 11: gig.

[1:02:28] Voice 11: And I'm

[1:02:29] Voice 11: pretty excited about where

[1:02:31] Voice 11: we're going with this change in legislation

[1:02:33] Voice 11: and it does touch a bit back to looping

[1:02:35] Voice 11: back with

[1:02:37] Voice 11: how this all came

[1:02:39] Voice 11: about and intangible heritage,

[1:02:42] Voice 11: living archaeology,

[1:02:43] Voice 11: um like old old trees old brushes and like we're getting there we're just not there yet the

[1:02:51] Voice 11: legislation and even as scientists we're we're still expanding our viewpoints um and so you know

[1:02:59] Voice 11: we're trying to balance that heritage what we're legally responsible to do um with with also the

[1:03:06] Voice 11: right thing to do so we're we're trying to walk that line and yeah we're going to work on where

[1:03:11] Voice 11: we fall the trees you know keep an eye on again just kind of tweaking things a little bit um to

[1:03:17] Voice 11: align us a bit more with probably um you know the better case scenario or the best case scenario

[1:03:22] Voice 11: versus what the minimum minimum right so we're getting there is

[1:03:28] Voice 12: there a space on the website

[1:03:30] Voice 12: that um the public could go to have some best practices or your policies or guidelines that

[1:03:37] Voice 12: we could better inform ourselves?

[1:03:40] Voice 11: I believe there is under the First Nation Relations

[1:03:45] Voice 11: page. I haven't updated it since I started. Things have been quite busy, despite it's been

[1:03:50] Voice 11: a year and a half. But there is some information there. And there's also, before I left the city

[1:03:58] Voice 11: of Vancouver, I have worked on a web page for them with Musqueam. And there's a lot of good

[1:04:04] Voice 11: stuff in there that might not be specific to you know it's

[1:04:08] Voice 11: more bc related so i can pass

[1:04:10] Voice 11: pass that along uh via email i

[1:04:13] Voice 12: think knowing you know if if your regional district is the

[1:04:18] Voice 12: leading edge and you've got some really good practices i think more

[1:04:22] Voice 12: more sharing

[1:04:23] Voice 4: is better

[1:04:24] Voice 4: you need to learn from you so yeah anyone else have questions or comments no

[1:04:32] Voice 12: thank you thank you

[1:04:34] Voice 12: so much for your presentation and your time today shauna and justine uh we really really appreciate

[1:04:41] Voice 12: it and uh thank you for taking

[1:04:43] Voice 4: the work so seriously i know it's important to do not just

[1:04:47] Voice 4: thank you so

[1:04:50] Voice 12: much

[1:04:52] Voice 11: yeah no and i i you know again if we can work more together and collaborate i'm

[1:04:57] Voice 11: always willing to you know push the envelope

[1:04:59] Voice 11: a little bit so you know we we're all got the

[1:05:02] Voice 11: the right mindset stewardship ecological environmental archaeological so i think um

[1:05:09] Voice 11: you know it is a good match and again i i am here so please do reach out if you need anything and

[1:05:15] Voice 11: thank you for inviting me to your meeting appreciate

[1:05:18] Voice 12: it very much

[1:05:19] Voice 12: thank you thanks justine

[1:05:27] Voice 4: well that was wonderful i did i didn't want to point out for john's question about mapping and

[1:05:35] Voice 4: showing where all these sites are that's kept as private confidential information so well this is

[1:05:41] Voice 4: fine line between educating people that the site is there but then you don't want people's other

[1:05:46] Voice 4: people to come in and disturb so it's a if you might be sitting on something you not even know

[1:05:51] Voice 4: it well and

[1:05:52] Voice 15: the only way to protect it and sustain it is to have

[1:05:55] Voice 4: knowledge of it i know so it's it's

[1:05:57] Voice 4: it's a real conundrum totally and then the cost to actually explore a site like the cotton park

[1:06:06] Voice 4: one because we met there a couple of years ago with the herald show so we know it's a significant

[1:06:10] Voice 4: site but the money to actually go into a proper exploration of that is is substantial as will

[1:06:19] Voice 5: will always be the case yes i

[1:06:25] Voice 6: think the key that i'm hearing

[1:06:26] Voice 12: is there needs to be trust and

[1:06:28] Voice 12: relationship building because as there's trust then we'll be sharing more information we're not

[1:06:33] Voice 12: the protectors of first nations cultural heritage let's just put that up right so we

[1:06:38] Voice 4: need to learn

[1:06:39] Voice 4: from from nations themselves how to care for their cultural heritage um just need to take a bit of a

[1:06:49] Voice 4: pause here my what's going on why is this speaker not south

[1:06:56] Voice 12: office emily

[1:06:59] Voice 12: yes for some reason i seem to see you in the main view and i don't know why

[1:07:06] Voice 4: um just for the streaming purposes i don't know why

[1:07:09] Voice 6: it's not um

[1:07:12] Voice 13: computer looks different emily

[1:07:16] Voice 12: but she's there she is there but i just can't get the big screen of the lpc

[1:07:24] Voice 13: um i think that's the setting that you might have uh on your zoom but i um

[1:07:29] Voice 13: i don't see what's going on the

[1:07:32] Voice 13: uh view that everyone should be seeing uh for those tuning

[1:07:35] Voice 13: in online is as it should be is

[1:07:39] Voice 12: it okay excellent

[1:07:40] Voice 4: thank

[1:07:41] Voice 6: you okay carry

[1:07:43] Voice 4: on that toby well that was

[1:07:48] Voice 4: wonderful and yeah maybe we

[1:07:50] Voice 4: can have more sessions like that where we bring in you know we're working

[1:07:53] Voice 4: with other agencies we have to share information so i think that was very very helpful okay

[1:07:59] Voice 12: so

[1:08:00] Voice 12: we're moving to the business of today's meeting with applications and referrals 10.1 we've got

[1:08:06] Voice 12: um

[1:08:07] Voice 4: main rezoning 2023.1 belaney and the stock report is uh page 15 to 51 we've got

[1:08:17] Voice 4: planner caprock with us hi charlie hello

[1:08:20] Voice 1: how

[1:08:21] Voice 4: are you good

[1:08:22] Voice 1: how are you all doing

[1:08:24] Voice 1: wow

[1:08:24] Voice 4: this is weird asking how are you at

[1:08:26] Voice 4: a business meeting i was like

[1:08:30] Voice 4: i feel like

[1:08:34] Voice 1: last meeting you guys are like super casual too

[1:08:36] Voice 1: it

[1:08:36] Voice 12: was and all of a sudden half the town turned up so now i'm i'm a little flummoxed

[1:08:44] Voice 12: yes and the applicants online or in the room

[1:08:47] Voice 1: um from my understanding they were going to attend

[1:08:50] Voice 1: um online okay um so i think emily had them in the waiting room and then they were going to jump in

[1:08:58] Voice 12: sure oh there we are robert is joining now okay

[1:09:02] Voice 1: robert's applicant and then i think the i'm not

[1:09:05] Voice 1: sure whether the owners are there um in the meeting or if they're um attending remotely

[1:09:11] Voice 1: i did give them the the link to an invite link okay

[1:09:15] Voice 4: all right well we'll let you take it away

[1:09:18] Voice 4: we've got your report and um so if there's anything you'd like to introduce okay cool

[1:09:23] Voice 1: um so

[1:09:25] Voice 1: yeah good afternoon chair elliott trustee dawes and trustee maude um as you've already read the

[1:09:32] Voice 1: applicants are seeking rezoning for 630 dinner bay road in the past this property was operated

[1:09:37] Voice 1: as oceanwood country inn and was comprised of a 12 unit guest house a restaurant an accessory

[1:09:42] Voice 1: building an accessory dwelling unit so the application before you seeks to increase the

[1:09:47] Voice 1: density of 20 units the tourist accommodation units are proposed to be detached units rather

[1:09:53] Voice 1: than contained within the guest house and then the maximum floor area of the guest house under

[1:09:59] Voice 1: the existing permitted under the existing zoning is 836 square meters or 9 000 square feet and the

[1:10:06] Voice 1: proposed area of the detached units um is uh 1068 uh square meters or just about 9 000 or that should

[1:10:15] Voice 1: be changed um they're also they're also seeking to increase the accessory dwelling unit from the

[1:10:20] Voice 1: maximum permitted floor area of 140 square meters to 916 square meters and so under the existing

[1:10:30] Voice 1: country guest house commercial zone the accessory dwelling unit is excluded from the maximum for

[1:10:36] Voice 1: accessory buildings so the proposed accessory buildings excluding the accessory dwelling unit

[1:10:42] Voice 1: which we mentioned before are a gym a barn communal building storage and then a laundry facility

[1:10:50] Voice 1: So under the OCP, the Main Island OCP, this property is designated visitor accommodation and under Section 2.4.2.6, the density of a use may be increased in this designation subject to compliance with Amenity Zoning Guideline Section 2.10 of the OCP.

[1:11:12] Voice 1: So because this application is seeking an increase of eight units, this complies with subsection 2.10.3e.

[1:11:20] Voice 1: However, staff consider that the application as proposed is inconsistent with subsection 2.4.2.6 of the Main Island Official Community Plan,

[1:11:28] Voice 1: as the proposed amenity contribution would not be appropriate for the proposed density increase.

[1:11:34] Voice 1: So in the letter, which can be found as attachment three in your staff report package, the contribution is as quoted.

[1:11:42] Voice 1: In addition, the owners would like to provide a community amenity for the use of the neighborhood, specifically community access to the proposed communal facility, as well as a nature hike trail through the untouched parcel north of the existing easement.

[1:11:59] Voice 1: Access through the easement will be provided for the community to reach these amenities on site.

[1:12:06] Voice 1: So the applicant has not provided sort of more details regarding this proposed space and how access to that building will benefit Main Island residents.

[1:12:16] Voice 1: There hasn't been detailed as to the extent of the trail.

[1:12:20] Voice 1: For that kind of amenity contribution section, it kind of talks to dedication of land and like conservation.

[1:12:27] Voice 1: So no land is proposed to be dedicated for the park or conservation land as part of the application.

[1:12:33] Voice 1: The easement that they mentioned is specific for the neighbor, which I sort of provided in the application to access their own property.

[1:12:41] Voice 1: And it's not intended to be utilized as a right of way access for a recreational trail.

[1:12:47] Voice 1: And so, you know, if LTC decides to proceed with this application, they could require additional information in evaluating this density increase proposal.

[1:12:57] Voice 1: and then as has been mentioned no neighborhood feedback was brought to this meeting as has

[1:13:05] Voice 1: been requested so staff received a letter on September 14th from the village point improvement

[1:13:11] Voice 1: district which is attached to the report they are concerned that the proposed density would

[1:13:17] Voice 1: increase water demand for the property and potentially impact an adjacent well

[1:13:20] Voice 1: and apparently this well supplies up to 43 percent of the water supply for their water treatment

[1:13:25] Voice 1: And then we also did receive an email from the main island Parks and Recreation Commission, stating that they hadn't been consulted yet on the proposed project and if they, if it does proceed they would like an opportunity to provide input.

[1:13:40] Voice 1: So staff recommend that the proposed application proceed no further based on what has been described, and the applicant and the owners are present and can answer any questions LTC may have. Thanks.

[1:13:52] Voice 1: Great.

[1:13:55] Voice 4: Thank you for that. Very thorough report. There's definitely a lot of considerations here.

[1:14:05] Voice 4: So I see two new people have joined us. Robert B., the designer, I suppose, contracted for the

[1:14:16] Voice 4: proposal. Robert Blaney, design.

[1:14:19] Voice 12: And then M and D. Oh, sorry. Are you in the same office?

[1:14:24] Voice 12: no.

[1:14:26] Voice 1: So Darren and Mike are the owners? I see. Yeah. Thank you.

[1:14:30] Voice 4: Now that's knitting everything

[1:14:32] Voice 12: together. Um, so yeah, who would like to speak to us before we ask for questions? Maybe? Yeah.

[1:14:38] Voice 12: Who

[1:14:38] Voice 4: wants to? Yeah, the applicant.

[1:14:40] Voice 12: Yeah. Okay. Hello.

[1:14:43] Voice 9: Hi, everybody. Um, thanks for, um, allowing

[1:14:46] Voice 9: us to have some time here. Um, so we're, I'm Mike and this is Darren. We are the owners of the

[1:14:52] Voice 9: the Oceanwood property. So we wanted to come on and talk about kind of the process that we've

[1:14:59] Voice 9: gone through to date, because to be honest, I'm at a complete loss as to how you can have a staff

[1:15:08] Voice 9: recommendation to not move forward with this project when everything we've been asked for,

[1:15:13] Voice 9: we've provided. And in terms of what we've been giving back to the community, that was only

[1:15:20] Voice 9: really asked of us at the 11th hour and so we provided it in the detail that we thought was

[1:15:25] Voice 9: required. In my mind, as a member of the main island community, I think that it would be on

[1:15:32] Voice 9: all of us to allow all of these recommendations to go to the point where further information can

[1:15:39] Voice 9: not only be asked of the applicants but also provided by the applicants because at this point

[1:15:44] Voice 9: we haven't really been asked for much and what we have been asked for we've certainly provided.

[1:15:50] Voice 9: So that's really why Robert is here today is because he can speak to that issue more professionally than we are.

[1:15:57] Voice 9: The one thing I want to really point out about the Oceanwood project is really just to give everybody a bit of background on what we have there to work with.

[1:16:06] Voice 9: Right now, the existing structure was incorrectly built in the first place and then renovated and made worse.

[1:16:14] Voice 9: and then spent a number of years with really terrible ownership, to put it nicely.

[1:16:22] Voice 9: So the existing structure needs to be torn down.

[1:16:25] Voice 9: It's rotten.

[1:16:26] Voice 9: It's got rats.

[1:16:27] Voice 9: It's got mice.

[1:16:27] Voice 9: It's got vermin.

[1:16:28] Voice 9: It's full of problems.

[1:16:31] Voice 9: The property is stunning.

[1:16:33] Voice 9: It's absolutely magical.

[1:16:35] Voice 9: So Darren and I bought it with the vision of really bringing back its former glory,

[1:16:41] Voice 9: realizing that what is there can't be salvaged. I find the conversations about water really strange

[1:16:49] Voice 9: because obviously water is a concern. We live on main island. It's something we literally talk

[1:16:55] Voice 9: about on a daily basis. So of course, we're going to be doing water catchment and we're looking at

[1:17:00] Voice 9: desalinization options and everything else. None of that is at the current property right now.

[1:17:06] Voice 9: So by the Islands Trust not moving forward with this, you're basically saying that we should work with what we have, which, just to paint you a picture, means that we've got 15 bedrooms, a lot of soaker tubs, a hot tub, and a facility that is about as energy efficient as a paper cup.

[1:17:28] Voice 9: cap and so there's

[1:17:30] Voice 10: going to be a lot more water used if we renovate now that would

[1:17:34] Voice 10: ever be used

[1:17:35] Voice 10: because there's giant tubs in every room so people would just be filling it up like it's crazy so the

[1:17:41] Voice 9: reason that we wanted to move forward with the individual cabins really was because obviously

[1:17:46] Voice 9: things will go wrong and what it does is it allows us to better budget for the project

[1:17:50] Voice 9: when we're building it but also just on a management level if something goes wrong with

[1:17:54] Voice 9: individual cabin one, it doesn't impact the rest of the cabins, which is exactly what we're facing

[1:17:59] Voice 9: right now with the single structure. And no bathtubs. And obviously no bathtubs. And of course,

[1:18:06] Voice 9: factoring in water catchment and all the rest of it. And so we're trying to create a space that

[1:18:13] Voice 9: really allows the property to shine and removing this giant eyesore of a structure and having

[1:18:20] Voice 9: these cabins kind of tucked within the area so that it really is all about the setting um part

[1:18:26] Voice 9: of the proposal was of course to bring in um something that we already have which is the

[1:18:31] Voice 9: zoning for this this main kind of community space this this barn so to speak and what we're

[1:18:38] Voice 9: envisioning was a kind of an event space which the community in my opinion desperately needs another

[1:18:44] Voice 9: other one of um and so a large beautiful indoor space that kind of had two uh two spaces that

[1:18:51] Voice 9: could be used so imagine a big barn with a commercial kitchen running down about three

[1:18:56] Voice 9: quarters of the way and then on one side of that in the larger space you could have large events

[1:19:00] Voice 9: in there obviously you could rent out the space and on the other side we would have a smaller

[1:19:05] Voice 9: space that we could have somebody from the island lease to run a cafe or restaurants through which

[1:19:10] Voice 9: which, again, as a community member, we are desperately in need of, especially now.

[1:19:15] Voice 9: Restaurants are a dying breed on our island.

[1:19:17] Voice 9: And so that's where we're coming from.

[1:19:21] Voice 9: In terms of this easement, it's provided for the neighbors, but also, of course, the water board,

[1:19:27] Voice 9: which I think it has to be said is also our water board as residents.

[1:19:31] Voice 9: So, of course, we're not going to do anything to impair our own water board's water situation.

[1:19:36] Voice 9: situation. So yes, it does provide access for the neighbors to their docks. But

[1:19:41] Voice 10: it is a community

[1:19:42] Voice 10: asset because it's also, yeah, it's not just used by that one neighbor. And

[1:19:47] Voice 9: then as with the rest

[1:19:47] Voice 9: of the properties on that whole side of the island, a lot of our property is kind of uphill.

[1:19:53] Voice 9: And so really we'd always thought it would be great to create a, you know, kind of a forest

[1:19:58] Voice 9: bathing, hiking space. And, you know, you could make some really interesting little stops along

[1:20:03] Voice 9: the path and have some information sites and stuff it'd be a great little spot for the tourists

[1:20:06] Voice 9: just due to the nature of the location of oceanwood of course we've got dinner bay park

[1:20:11] Voice 9: there we've got the lion's kitchen there we've got the um the japanese garden there the baseball

[1:20:15] Voice 9: diamond is there so it lends itself to that already and the frisbee golf yeah so i you know

[1:20:21] Voice 9: it's it's something that we've already been thinking of but again i i'm struggling to

[1:20:27] Voice 9: understand how we can be um told that we're that it's being recommended we don't move forward with

[1:20:32] Voice 9: this when we haven't really even had a conversation and also we were told to apply

[1:20:37] Voice 10: for more cabins

[1:20:39] Voice 10: and even if only 12 got like the same amount got approved then that would be fine so we only

[1:20:46] Voice 10: applied for more knowing that maybe only 15 would get approved maybe only 12 but we were told and to

[1:20:52] Voice 9: be fair that we were told that by the previous planner who was on our file so i mean again

[1:20:58] Voice 9: again, everything is up for discussion. But the point of my being here today is we have to have

[1:21:04] Voice 9: a discussion. And so I think best thing we could do, you know, that's kind of our vision. The best

[1:21:11] Voice 9: thing we could do is really turn it over to Robert Blaney, who's the fact man, and he's got all the

[1:21:17] Voice 9: details.

[1:21:18] Voice 12: Before you turn it over, since you're the owners, the issue of the neighbor consultation,

[1:21:25] Voice 12: consultation, at what stage were you aware?

[1:21:28] Voice 9: So as far as the neighbor consultation goes,

[1:21:30] Voice 9: we've got two that really do border our property. One is Elizabeth and Henry. We chatted with them

[1:21:40] Voice 9: at an informal gathering that Brenda Dean hosted about a month or so ago. And really,

[1:21:47] Voice 9: they were fine with it. I don't want to speak for them, but at the time, that was a discussion we

[1:21:52] Voice 9: had. The only other one that shoulders our property is Jackie. And before all, and this

[1:22:00] Voice 9: again is another issue that I've got, Jackie lodged a petition that circulated through our

[1:22:05] Voice 9: neighborhood months ago. So there's no point in us having a conversation with somebody who's

[1:22:11] Voice 9: obviously opposed to anything we do, probably just simply due to the fact that they've realized

[1:22:16] Voice 9: they're living next to a commercial property that's looking to reopen. So the thought of

[1:22:21] Voice 9: of having conversation kind of was nipped in the bud before it even began. My big concern is how

[1:22:28] Voice 9: the proposal we had tabled here was even circulated so that she was able to look at what we had and

[1:22:35] Voice 9: lodge a petition against that.

[1:22:38] Voice 10: Yes, she knew private details that we never told anybody.

[1:22:43] Voice 4: A mystery to me as well.

[1:22:45] Voice 9: Yeah. So that's really why the community consultation didn't happen

[1:22:50] Voice 9: as far as the way I think you were imagining that it would, but I've also always felt, I mean,

[1:22:55] Voice 9: Maine Island is a small community and this kind of pre-phase that we have here, I think is very

[1:23:02] Voice 9: unique to Maine Island, obviously. The fact that we would talk to a couple of neighbors as opposed

[1:23:09] Voice 9: to an entire island about what is really one of the final remaining commercial properties on the

[1:23:13] Voice 9: island and how it should be used, I think is really doing the rest of the island a disservice.

[1:23:17] Voice 9: In my mind, as a member of the community, this should be opened up to the rest of the island and have a real conversation about it, because commercial property is going extinct on our island, and we're running really short on restaurants and staff housing, and I think this is a deal that we need to address as a community.

[1:23:35] Voice 9: well

[1:23:36] Voice 12: that is what the public hearing process is for and so we're not yet at the community

[1:23:40] Voice 12: information meeting this is the information gathering stage it's the relationship building

[1:23:45] Voice 12: finding out what your goals are and how do they align with the the already established

[1:23:51] Voice 12: bylaws in the ocp so this

[1:23:53] Voice 6: is very early in the

[1:23:54] Voice 12: process this is not a the community conversation

[1:23:57] Voice 12: that would be had if the ltc proceeds with um yeah really

[1:24:03] Voice 9: that that that's my point i feel

[1:24:05] Voice 10: like we wanted to because we can't get to that point unless we pass this preliminary stage right

[1:24:10] Voice 10: so that's the problem and now if we don't pass this preliminary stage we have to wait a year

[1:24:15] Voice 10: before we can apply again we were told like that's frustrating very frustrating that's

[1:24:22] Voice 4: what the um

[1:24:23] Voice 4: the uh the application procedures by law okay yeah

[1:24:30] Voice 12: well we understand that's new for you and

[1:24:32] Voice 12: And so we'll just, you know, we're all in this to learn and work together.

[1:24:37] Voice 12: So there's no, let's try to stay away from blaming

[1:24:42] Voice 4: the process if we just need to learn what the process is.

[1:24:46] Voice 4: So that's kind of my approach here.

[1:24:49] Voice 4: Robert, hi there.

[1:24:51] Voice 4: Did you want to speak to the application at all?

[1:24:55] Voice 5: You are muted if you wanted to speak.

[1:25:03] Voice 5: I

[1:25:06] Voice 9: think he's still, he might be struggling to get in.

[1:25:11] Voice 4: I do see him in the room theoretically technically virtually I'm

[1:25:19] Voice 9: collecting with him too so I'll let

[1:25:20] Voice 9: him know

[1:25:21] Voice 14: okay oh

[1:25:23] Voice 9: okay he says he's in but he's muted

[1:25:27] Voice 6: I think oh he says they

[1:25:33] Voice 9: need to allow me

[1:25:34] Voice 9: to speak please oh

[1:25:36] Voice 4: Emily could you promote Robert to panelists

[1:25:42] Voice 13: is that possible um that

[1:25:44] Voice 13: That is not necessary, but I have sent the ask to unmute option over to Robert.

[1:25:54] Voice 13: It is unfortunately not within my control to unmute people.

[1:25:59] Voice 13: I can

[1:26:00] Voice 13: only mute you.

[1:26:01] Voice 1: So

[1:26:02] Voice 13: that will be on Robert.

[1:26:05] Voice 13: It's just the little microphone icon.

[1:26:09] Voice 13: on um it uh should be on your screen kind of where your picture is or at the bottom left corner

[1:26:17] Voice 13: can you hear us robert um i've also messaged you in the chat

[1:26:30] Voice 6: thanks for your help

[1:26:31] Voice 6: emily you're

[1:26:32] Voice 13: welcome um i do have um someone else in the waiting room i don't

[1:26:43] Voice 13: know if robert's trying to sign in

[1:26:45] Voice 13: on a different device yeah

[1:26:46] Voice 9: yeah that's rachel anderson he might

[1:26:48] Voice 9: be that oh

[1:26:49] Voice 13: rachel oh okay i will admit um that account as well

[1:26:56] Voice 6: um he

[1:26:58] Voice 9: says he's he's hitting the

[1:27:00] Voice 9: unmute button on his other computer but it just wasn't working so he thought he'd jump on another

[1:27:03] Voice 9: one here

[1:27:04] Voice 4: okay got the picture here we go

[1:27:07] Voice 4: here we are hi robert okay

[1:27:11] Voice 8: winning here we go

[1:27:17] Voice 8: apologies for that can everyone hear me and see me yes

[1:27:21] Voice 14: yeah okay thank

[1:27:23] Voice 8: you yeah i don't know why

[1:27:25] Voice 8: the phone was not connecting but uh here we are the

[1:27:29] Voice 12: joy of our technological existence that

[1:27:31] Voice 12: everybody yes

[1:27:32] Voice 12: include a failure to connect i'm so i

[1:27:35] Voice 8: live on zoom i feel like so uh i wish by

[1:27:39] Voice 8: this point you know three years in i'd get it but uh here we go um yeah so thank you very much

[1:27:45] Voice 8: for um uh you know discussing this development opportunity uh today or i'm going to say

[1:27:52] Voice 8: redevelopment opportunity today um you know the ocean wood uh was brought to my attention by

[1:27:58] Voice 8: mike and darren um and they approached us uh because we were more of a boutique design firm

[1:28:06] Voice 8: um that really focused on kind of high-end integration of homes into urban settings and

[1:28:13] Voice 8: and, uh, and urban planning. Um, our company specializes in designing unique residences,

[1:28:19] Voice 8: uh, into the land, not on the land. And, uh, I think that was one of the key factors when we

[1:28:25] Voice 8: started this project. Um, you know, we have asked for a greater density to this lot, um, after,

[1:28:34] Voice 8: you know, much analysis, uh, we have looked at community, uh, focused, uh, additions to the

[1:28:40] Voice 8: property in the barn and the the commercial kitchen space uh we have looked at supporting

[1:28:45] Voice 8: housing in this in this original application um and and basically the infrastructure of how this

[1:28:52] Voice 8: operation works um is something that's in discussion but as you can see not developed

[1:28:58] Voice 8: into literature for you to uh read into such as septic water etc but on the basis of this project

[1:29:06] Voice 8: was to turn the concept of a tourist accommodation around

[1:29:14] Voice 8: from a single-use building to individual or single-use

[1:29:18] Voice 8: with multiple families in one building into single-use cabins.

[1:29:22] Voice 8: You know, after COVID happened, we had a very different outlook

[1:29:26] Voice 8: on architecture and the way that it was being used.

[1:29:30] Voice 8: And Mike and Darren were actually inspired by another project

[1:29:34] Voice 8: that they saw internationally and came to me and and it made sense for this specific lot uh this

[1:29:40] Voice 8: lot has a very very large um increase in topography from the shoreline all the way up to the rear of

[1:29:48] Voice 8: the property and it was such a if you can imagine the current building not there such a beautiful

[1:29:55] Voice 8: picturesque kind of sight that that that

[1:30:00] Voice 8: cascades down to the ocean so naturally the land right now you know is not being used to its its

[1:30:07] Voice 8: its its best um best quality and so if we remove that existing building and we placed smaller

[1:30:16] Voice 8: individual cabins throughout a they would look like they were built into the land rather than

[1:30:22] Voice 8: on the land um they would be less invasive and uh and a lot more private um that's also you know

[1:30:30] Voice 8: a major concern with tourist accommodation is privacy this day these days the other thing about

[1:30:36] Voice 8: a large building like oceanwood you know it currently has is it is a large obstruction and

[1:30:42] Voice 8: and a bit of an eyesore um you know the buildings that are proposed would be uh no higher than you

[1:30:50] Voice 8: you know 15 to 19 feet for the individual cabins and and to me that's more of a single story

[1:30:57] Voice 8: structure not a i think it's a almost a three three story structure press roof right now

[1:31:02] Voice 8: um the talking a little bit about the barn space the barn space is very exciting i mean main island

[1:31:09] Voice 8: i've been there now quite a few times i've been for dinner with mike and darren and understand

[1:31:14] Voice 8: understand that, you know, the island could benefit from a space like this. Whenever we do

[1:31:21] Voice 8: any developments, whenever we do any reconstruction or redevelopments like this, we always look at

[1:31:27] Voice 8: staff housing and have been for about the last 10 years. It is a sensitive topic across the board

[1:31:32] Voice 8: in British Columbia, whether we're doing stuff in Whistler or we're doing stuff in the Okanagan

[1:31:36] Voice 8: or we're, and we've got kind of redevelopments across BC right now, staff housing has always

[1:31:41] Voice 8: always been the major topic of concern and I don't think that changes on main I think that

[1:31:49] Voice 8: housing is a bit of a hot topic absolutely everywhere so you know in regards to water

[1:31:55] Voice 8: I will say this we are working on other islands right now to increase tourist accommodations

[1:32:01] Voice 8: Salt Spring and Vesuvius is another one we have implemented desalinization plants successfully

[1:32:08] Voice 8: successfully uh to deal with some of the water issues um we have been collecting rainwater using

[1:32:13] Voice 8: it for brown water for toilets and uh and there are a multitude of you know very cool and exciting

[1:32:20] Voice 8: ways to produce your own water on your own land without affecting the community around you so

[1:32:25] Voice 8: that is something that our company is very involved with and uh and are very excited about

[1:32:30] Voice 8: investigating even further the technology changes it seems weekly so um i think that's a good

[1:32:35] Voice 8: synopsis of kind of where we are today and i look forward to hearing from uh yourselves the trustees

[1:32:39] Voice 8: thanks very much for your time thank

[1:32:43] Voice 12: you robert um okay it's great to hear that you're you've been

[1:32:48] Voice 12: working um with other gulf island ltcs so uh we don't have

[1:32:53] Voice 12: to break you in fresh

[1:32:57] Voice 12: joking terrible joke um okay so so the critical issues are um sort of connection with the

[1:33:05] Voice 12: neighbors from what I hear, amenities for the community in exchange for this increased density

[1:33:11] Voice 12: and commercial value

[1:33:13] Voice 4: and the rainwater catchment or all the rainwater system.

[1:33:24] Voice 12: Planner Kaproff, I want to turn it back to you just for a second. If I could check in about the

[1:33:29] Voice 12: process what some what were the expectations communicated to to the applicant about

[1:33:37] Voice 12: what amenities what what would meaningful amenities be for this community yeah yeah so

[1:33:44] Voice 1: in preparation i anticipated being asked this so um on june and i'm happy to share all my emails

[1:33:50] Voice 1: with the trustees um if uh required um but

[1:33:55] Voice 1: on june 22nd um the applicants were provided with

[1:33:59] Voice 1: the immunity contribution section from the OCP. On July 19th myself and RPM Robert Kojima met with

[1:34:09] Voice 1: the applicants and it was explicitly stated that amenity contributions will need to be provided in

[1:34:17] Voice 1: a detailed letter in the rationale letter for the application so that we kind of know what objectives

[1:34:23] Voice 1: And the objectives are explicitly stated in that section of the OCP, and then we, we asked them on July 20 whether they wanted because this was originally supposed to go to the July 31 LTC.

[1:34:42] Voice 1: see um so we asked whether they wanted to proceed um or they wanted to postpone until in many

[1:34:47] Voice 1: contribution proposals included with the application um we got a response that day saying

[1:34:52] Voice 1: that they would like to remove it from the application and we would like to go engage with

[1:34:58] Voice 1: the neighbors and then sort out the amenity contribution um and so that was july 20th and so

[1:35:03] Voice 1: we have um made it very explicitly clear what the different options were and how to communicate that

[1:35:09] Voice 1: to staff and then first myself to be able to provide that.

[1:35:15] Voice 1: And we had another call with Robert and with Ram.

[1:35:19] Voice 1: And I just said, you know, the more that you help me,

[1:35:22] Voice 1: the more than I can help you, right?

[1:35:23] Voice 1: So the more detail you provide, the more that we can,

[1:35:27] Voice 1: this can be communicated to the trustees

[1:35:30] Voice 1: so that it can inform their decision moving forward.

[1:35:34] Voice 6: Thank you for that, Charlie.

[1:35:42] Voice 6: Thank you, go ahead.

[1:35:42] Voice 6: Oh boy, thanks. So I guess with

[1:35:46] Trustee Maude: the amenity portion of the discussion, to me there's a bit of chicken and egg with that because I think that we need to have a discussion as the LTC with the applicant to see what sort of amenities are potential and what might fly and what might not fly.

[1:36:05] Trustee Maude: So I kind of understand where the applicant has is that in the timing with the consideration.

[1:36:14] Trustee Maude: But to get back to sort of the beginning of things with the staff recommendation not to proceed.

[1:36:20] Trustee Maude: I just I'm really reluctant to agree with that recommendation because I don't think we're there.

[1:36:27] Trustee Maude: is I think this is literally the preliminary application.

[1:36:31] Trustee Maude: And I sort of agree with the applicant

[1:36:34] Trustee Maude: in that we need to have a community information meeting

[1:36:37] Trustee Maude: or more importantly,

[1:36:38] Trustee Maude: they need to host a community information meeting

[1:36:41] Trustee Maude: to get some wholesome feedback from the island

[1:36:44] Trustee Maude: as to sort of what a potential road forward might be

[1:36:49] Trustee Maude: or might not be.

[1:36:50] Trustee Maude: Because certainly we've seen similar applications

[1:36:53] Trustee Maude: in the past where at that initial meeting phase,

[1:36:57] Trustee Maude: it basically it was pretty clear it wasn't implied and so so the application was both um and i don't

[1:37:04] Trustee Maude: i just if this was say an application for an asphalt plant in a residential zone

[1:37:11] Trustee Maude: i would get where we're at right at the beginning and basically the recommendation is like look this

[1:37:16] Trustee Maude: is not going to go so we recommend we not proceed but at this phase i want to hear more i want to

[1:37:24] Trustee Maude: understand more i want to hear from the neighbors i want to hear from the community um so i'm more

[1:37:31] Trustee Maude: prepared to sort of move the the final recommendation within the report for the

[1:37:34] Trustee Maude: alternatives to basically move this project forward in the application phase so we can

[1:37:41] Trustee Maude: understand where we actually are at um so that's kind of where i am the only two comments i would

[1:37:49] Trustee Maude: get back to the planners um on on this report one is all of the drawings and all the stuff

[1:37:54] Trustee Maude: is way too small like all the site plans and all that is there is they're totally unreadable so

[1:38:01] Trustee Maude: um i would suggest that if you're going to put a site plan and it should be a full page

[1:38:04] Trustee Maude: not on a compressed version but the other thing that i've seen in other ltcs is the actual original

[1:38:11] Trustee Maude: applicants application is attached um in it so so you know actually what's been asked for by the

[1:38:18] Trustee Maude: applicant and what's been provided and that to me is a missing element within the staff report

[1:38:23] Trustee Maude: but when the when the point when trustee dots has has contributed like i'm sort of more moving

[1:38:30] Trustee Maude: towards moving the

[1:38:32] Voice 6: final recommendations okay

[1:38:37] Voice 4: so my comment is that yes i think

[1:38:40] Voice 4: obviously oceanwood as it sits today is long gone and so if anyone thinks it's coming back it's not

[1:38:46] Voice 4: But it's also, I should say, it's an important site and it could serve a really positive purpose for the island.

[1:38:53] Voice 4: So I would like to see something happening on this site.

[1:38:56] Voice 4: I think at this point, I still believe that you have a responsibility, whether it's negative discussion or not.

[1:39:03] Voice 4: And you do have a number of neighbors within that area.

[1:39:07] Voice 4: You also perhaps could be having a community information meeting that includes the water districts that are impacted.

[1:39:14] Voice 4: impacted so we're really not having that community conversation of the people who are directly

[1:39:20] Voice 4: impacted and this is an island I've lived here long before all this was here and I've always

[1:39:26] Voice 4: said and always believed that neighbors should have a say in what happens in their neighborhood

[1:39:30] Voice 4: so going back to the original Oceanwood was just a house and it's been growing so you know what

[1:39:37] Voice 4: scale should it grow what scale should it look like when it's all redeveloped I think that needs

[1:39:42] Voice 4: needs to be an inclusive discussion it doesn't

[1:39:45] Voice 4: need to be what I think or what you the owners

[1:39:47] Voice 4: think needs to be about what the whole community thinks so Dave's suggestion of just an open

[1:39:52] Voice 4: community information meeting with some good drawings something we can actually see what's

[1:39:57] Voice 4: going to be there and then going to the community amenity I heard I think of your name right now

[1:40:03] Voice 4: sorry Tim was saying you know I don't know that this bar you tell me we need a barn we need

[1:40:10] Voice 4: another restaurant the reason we don't have restaurants is because they're actually not viable

[1:40:14] Voice 4: most of them they're not here because year-round they're not really viable but we so i don't know

[1:40:20] Voice 4: about the barn and the communal gathering space i do know that tim is correct we need some good

[1:40:26] Voice 4: affordable rental accommodation i i think that another possibility of your vision number 15

[1:40:34] Voice 4: is perhaps some of those should be offered to the community as housing options particularly for

[1:40:39] Voice 4: people who want to downsize out of their home into something smaller um i think the barn idea is great

[1:40:46] Voice 4: for your for the people who are staying in the cottages to have a space that you can still bring

[1:40:51] Voice 4: in food trucks but just i in terms of but i don't know i'm not here and this is only a very tiny

[1:40:57] Voice 4: portion of the community who's here so i really would think at this point that we put the

[1:41:02] Voice 4: application that we don't kill the application but that emotion come out and i can't remember

[1:41:08] Voice 4: what it says there that we actually ask you to provide a lot more information to community in

[1:41:13] Voice 4: general so that's my i would like to see it redeveloped but i also don't want to see it

[1:41:18] Voice 4: redeveloped by forcing everyone to take exactly what's before us at the moment and i've also had

[1:41:25] Voice 4: a question for staff our ocp is very clear about what amenities are so if we're accepting a barn

[1:41:33] Voice 4: and as an amenity that's a change to our ocp i also which is not a simple change by the way

[1:41:39] Voice 4: and i'm also concerned about the water issue because if we agreed to this project today with

[1:41:45] Voice 4: the amount of density going in here with the concerns about the water um i don't think it

[1:41:51] Voice 4: would get through the executive of trust council you have to understand even on bowen island trust

[1:41:56] Voice 4: council turned down the rezoning of a park for camping um so i think the water is a big issue

[1:42:03] Voice 4: you can mitigate it but you need to come back to us with a plan that really shows

[1:42:07] Voice 4: how with the we need more specifics on the water because i think that what's here now

[1:42:13] Voice 4: if we were to go forward with what's here it won't get approved it won't get approved at the

[1:42:17] Voice 4: minister level at the province provincial level or at the local at the press council level the

[1:42:23] Voice 4: executive level so so there's a lot of hurdles to be jumped through but i do support some sort

[1:42:29] Voice 4: of redevelopment of what's there um oceanwood's been dead for many many years and it does need

[1:42:35] Voice 4: to be reinvigorated to something that we all would want to have in our neighborhood absolutely

[1:42:41] Voice 4: so you okay there you go oh okay it's all yours so charlie if you have any more well

[1:42:50] Voice 12: i i want to

[1:42:50] Voice 12: hear from the applicant what are your thoughts before we move to a decision um you know on

[1:42:57] Voice 12: revising

[1:42:58] Voice 4: sort of the amenity contribution part and going back and talking to some neighbors or

[1:43:03] Voice 4: expanding the network of people that you're going to talk to um maybe having some initial

[1:43:08] Voice 12: conversations with the water district and coming up with a plan for how the water servicing um

[1:43:16] Voice 12: What do you think about sort of an approach that involves gathering more information and presenting a more complete proposal for us to consider?

[1:43:26] Voice 4: No,

[1:43:27] Voice 12: not for us, for the

[1:43:27] Voice 4: whole community.

[1:43:28] Voice 4: Okay.

[1:43:29] Voice 4: An actual community information.

[1:43:31] Voice 4: And Nerissa wants to...

[1:43:33] Voice 4: Yeah, that's all right.

[1:43:34] Voice 4: The alternative, your question, Mandation, does speak explicitly, like, almost to a two-step process here.

[1:43:42] Voice 4: Right.

[1:43:42] Voice 6: one

[1:43:42] Voice 4: involving the community consultation and I would suggest potentially just hearing the

[1:43:49] Voice 4: interest in exploring other amenities then an additional additional ask for options

[1:43:55] Voice 4: for amenity contribution be added to that that resolution so if you were about if you were to

[1:44:02] Voice 4: move forward with the alternative which feels like the direction you're moving in I would add

[1:44:09] Voice 4: I would add an additional after if you choose to go with the LTC request prior to proceeding further, I would add that the applicant identify options, additional options for amenity contribution and consult with the surrounding neighbors to provide feedback.

[1:44:33] Voice 4: back and as you see as that resolution is written it is really a two-part process there so requiring

[1:44:40] Voice 4: those two pieces which i think you're both speaking quite clearly to um and then basically

[1:44:46] Voice 4: the it includes a heads up that you know once you move forward that's the point at which um you can

[1:44:52] Voice 4: start to be um you know requesting all of those supposed to be healthy studies

[1:44:56] Voice 4: these

[1:44:57] Voice 5: well

[1:44:59] Voice 9: and if i can just jump in here i think we're we're all kind of saying the same thing we

[1:45:04] Voice 9: we want to have a community consultation but it's also our understanding that we're being

[1:45:10] Voice 9: prevented from doing that at this stage so if if you're okay with us opening it up to the entire

[1:45:15] Voice 9: community then that's great that's exactly what we want to do but at this stage we were only told

[1:45:20] Voice 9: to talk to the closest neighbors for a general consultation.

[1:45:26] Voice 9: That's very different than at a community-wide consultation

[1:45:28] Voice 9: where we present options and ideas.

[1:45:31] Voice 9: Now, the other thing I want to talk about is the amenities.

[1:45:35] Voice 9: So we were provided a list at the end of June for a July meeting,

[1:45:40] Voice 9: as Charlie stated.

[1:45:41] Voice 9: Now, on that list, also, it specifically says

[1:45:45] Voice 9: that you have to have a certain number.

[1:45:47] Voice 9: we fulfilled that certain number of items on that list uh one of which being the um the easement

[1:45:55] Voice 9: the easement which is already in place the trail whether you know what i don't you know whether

[1:46:00] Voice 9: it's a priority or not for the island is one of the items on that list so it was something we were

[1:46:05] Voice 9: also already planning around so i mean i don't want to get into what's better or worse uh in

[1:46:10] Voice 9: terms of the items on the list but i will say this in full transparency as the owners of this property

[1:46:15] Voice 9: We are not going to be doing affordable housing on this project. I think that it falls to the Islands Trust to look at other options, which you've already talked about strategies around, but that is not part of this plan, because I think that that's not what this property is really best suited for.

[1:46:33] Voice 9: this this is a tourist destination and that that is our vision for it so um if if that is not

[1:46:40] Voice 9: something that the island wants to move forward with and it's better that we know that now

[1:46:44] Voice 9: because as owners we're not interested in opening up an affordable housing complex

[1:46:51] Voice 9: and that's

[1:46:51] Voice 12: like getting getting feedback from the community as to the community's priorities

[1:46:56] Voice 12: and understanding the context in which you wish to develop is a smart move early on so that you

[1:47:02] Voice 12: you don't sink money into a project

[1:47:04] Voice 12: that is ultimately not going to meet your goals

[1:47:08] Voice 12: or the community's goals.

[1:47:11] Voice 12: So it is good to be clear up front.

[1:47:14] Voice 12: So I wanted to ask about the conversation about amenities.

[1:47:18] Voice 12: How is that ultimately decided?

[1:47:20] Voice 12: Because I'm not part of the process.

[1:47:23] Voice 9: Robert, you're more of an expert than I am

[1:47:25] Voice 9: on the amenities from our side.

[1:47:26] Voice 9: So can you speak to that a little bit, please?

[1:47:29] Voice 8: Can I?

[1:47:30] Voice 8: Well, I mean, I had a great answer

[1:47:32] Voice 8: that will kind of put all i think all these questions to rest um you know i'm very aware of

[1:47:37] Voice 8: the ocp um you know designation uh over and above you know 12 units requires an amenity contribution

[1:47:45] Voice 8: and i think what mike and darren are trying to say is that you know looking at the balance between

[1:47:54] Voice 8: doing 12 units or doing 15 units or 20 units and what the community is after in exchange for those

[1:47:59] Voice 8: pieces is something that is is undetermined right now and this is something that is up in the air

[1:48:04] Voice 8: um the other piece of it that is is major right now that is is obviously causing ripples across

[1:48:09] Voice 8: developments is water water conservation how water is being produced how water is being used how it's

[1:48:15] Voice 8: being disposed of and you know that's a very simple conversation with the with the water

[1:48:21] Voice 8: association to kind of go through that and look at their concerns and how we mitigate those and

[1:48:27] Voice 8: And I think we have various options we can put on the table to help mitigate any concern

[1:48:31] Voice 8: with water.

[1:48:31] Voice 8: So by you allowing us to kind of go down this path, do the community meeting, I think it's

[1:48:36] Voice 8: going to be a really, really, really useful information session for everybody to get all

[1:48:41] Voice 8: the information on one table, come to a really good understanding of what our direction will

[1:48:46] Voice 8: be from there.

[1:48:47] Voice 8: And then sitting back down with you as the trustee committee to decide whether or not

[1:48:52] Voice 8: this is something the island's going to pass.

[1:48:54] Voice 8: paths okay

[1:48:59] Voice 6: so

[1:49:04] Voice 12: i just want to get clear on the expectations that you have for engaging with the

[1:49:08] Voice 12: community um the process that is typically done though is that first reading is held and so

[1:49:17] Voice 12: our expectation would be that you come back with a more complete proposal it's vetted by the

[1:49:23] Voice 12: planner you work with charlie on that do some engagement with the different people that we've

[1:49:29] Voice 12: We've talked about the water district and then there's agency referral.

[1:49:35] Voice 12: And that's a big part is, you know, early and meaningful engagement with First Nations is the critical piece that ensures that we as the LTC maintain a good, we're building a good relationship with the 14 nations that are in this area.

[1:49:56] Voice 12: you so um you might want to consider that as part of your process before we even get to a community

[1:50:02] Voice 12: information meeting what

[1:50:04] Trustee Maude: what is suggesting um is what we've seen in the past on island is actually

[1:50:08] Trustee Maude: the proponents hold their own oh so

[1:50:10] Trustee Maude: so so coloring outside of our

[1:50:12] Voice 14: line informal

[1:50:14] Trustee Maude: informal

[1:50:15] Voice 14: so basically

[1:50:16] Trustee Maude: basically thank you

[1:50:18] Trustee Maude: gather gather your own information which we can attend that right and

[1:50:22] Trustee Maude: And sort of, I think it's that one little extra step

[1:50:26] Trustee Maude: that we've seen has been quite successful on our own.

[1:50:30] Trustee Maude: And as far as the rest of the expectation,

[1:50:34] Trustee Maude: I think it's well laid out in the suggested motion

[1:50:38] Trustee Maude: of what our expectations are.

[1:50:44] Trustee Maude: I think it's...

[1:50:46] Voice 4: You might want to just make a...

[1:50:48] Voice 4: You may want to change it from surrounding neighbours

[1:50:50] Voice 4: to Kingman and...

[1:50:51] Voice 4: yeah yeah

[1:50:52] Voice 4: being

[1:50:55] Voice 12: clear in our expectations definitely going to help them

[1:50:58] Voice 12: through the process so um and

[1:51:01] Voice 8: as the applicant i will say we host many many um informal community

[1:51:06] Voice 8: meetings uh and you know we're very good at outlining and uh and anticipating what what

[1:51:12] Voice 8: those will entail absolutely so

[1:51:14] Voice 12: one thing i'd suggest that you do some research is how main

[1:51:17] Voice 12: island residents would benefit from access to a communal space or barn it sounds like you've got

[1:51:22] Voice 12: an idea that um this is a needed amenity for the community but it might do you know the whole

[1:51:29] Voice 12: project benefit to see if that actually is a need um

[1:51:33] Voice 4: or there might be something else dedicate

[1:51:36] Voice 4: parkland or um something else so just make sure you're open to different options yeah let's get

[1:51:44] Voice 8: the feedback let's let's let's open our ears and uh open the doors and and allow this uh feedback

[1:51:50] Voice 8: to come in um

[1:51:53] Voice 12: okay so trustee okay

[1:51:55] Trustee Maude: pat standing by make a mess out of things our

[1:51:59] Voice 12: reporter is

[1:52:01] Voice 12: okay so

[1:52:02] Trustee Maude: i move that the main island local trust committee requests prior to proceeding further

[1:52:07] Trustee Maude: that the applicant identify additional options for amenity contributions

[1:52:11] Trustee Maude: consult with surrounding neighbors and hold a community information meeting.

[1:52:17] Voice 4: Neighbors and community.

[1:52:19] Trustee Maude: That's what it was.

[1:52:20] Trustee Maude: And hold a community information meeting.

[1:52:22] Trustee Maude: Okay.

[1:52:23] Trustee Maude: Yeah.

[1:52:23] Trustee Maude: And provide the feedback to the LTC for consideration.

[1:52:26] Trustee Maude: Should the affirmation be completed,

[1:52:28] Trustee Maude: the applicant will be requested to submit the following professional reports and plans.

[1:52:32] Trustee Maude: Groundwater assessment report, water management and treatment report,

[1:52:36] Trustee Maude: septic tank and field assessment,

[1:52:38] Trustee Maude: assessment, environmental and sensitive ecosystem report, restoration works may be required

[1:52:44] Trustee Maude: to work with a mature forest sensitive ecosystem, arborist report, renderings, building and

[1:52:50] Trustee Maude: elevation plans.

[1:52:51] Voice 4: And provide options for an amenity contribution plan, I think he did.

[1:52:57] Trustee Maude: Yeah, that was at the beginning.

[1:52:59] Trustee Maude: So Pat, have you got that?

[1:53:01] Trustee Maude: Okay,

[1:53:02] Voice 4: so basically, it's on page 23, that the applicant consult with surrounding neighbours

[1:53:07] Voice 4: and host a community information gathering,

[1:53:14] Trustee Maude: meeting?

[1:53:16] Trustee Maude: And you got that first at the beginning and then after proceeding further?

[1:53:20] Voice 4: Okay, that the Maine Island Local Trust Committee request that prior to proceeding further,

[1:53:25] Voice 4: that the applicant consult with surrounding neighbors, host a community information meeting,

[1:53:31] Voice 14: and provide feedback to the local trust committee

[1:53:36] Voice 4: for consideration.

[1:53:37] Voice 4: And then, should the aforementioned be completed, the applicant is requested to submit the following professional reports and plans.

[1:53:46] Trustee Maude: So, just at the beginning, prior to proceeding further, comma,

[1:53:51] Voice 14: identify

[1:53:52] Trustee Maude: additional options for amenity contributions.

[1:53:56] Voice 14: Identify options for

[1:54:06] Voice 4: amenity contributions.

[1:54:07] Trustee Maude: Amenity contributions.

[1:54:08] Voice 4: Oh, for amenity contributions.

[1:54:11] Voice 4: can i i have a concern about the amendment going back to this is a known possible archaeological

[1:54:17] Voice 4: site yeah so i don't want to spend too much time on a whole bunch of reports i think the

[1:54:23] Voice 4: archaeological um report should should be part of this i'm concerned that that we may have some

[1:54:32] Voice 4: information to throw a wrench into the work so so that would be whether we should add that um

[1:54:39] Voice 4: um yeah yeah yeah that they need to seek clarification there needs to be some some

[1:54:46] Voice 4: sort of process around first nations consultation archaeological investigation

[1:54:53] Voice 4: added to our motion because we could do all of this and spend a whole bunch more time and energy

[1:54:59] Voice 4: and discover that we've got some serious problems yeah not

[1:55:04] Voice 4: sure how to word that well

[1:55:05] Voice 12: there's just

[1:55:07] Voice 12: no question that you can rush development on a gulf island on an oceanfront property in this

[1:55:14] Voice 4: day

[1:55:14] Voice 12: and age we've just had a conversation with an archaeological expert and there's um i i hope

[1:55:21] Voice 4: you can modify your expectations about the process because there's many steps that we still need to

[1:55:28] Voice 4: go through to make sure that this is an appropriate uh type of development both in the community sense

[1:55:33] Voice 4: but also with regard to first nation priorities so that would be wise i'm not sure how to um

[1:55:40] Voice 4: explore explore explore or investigate probably but investigate issues around the archaeological

[1:55:48] Voice 4: potential may i may i comment

[1:55:51] Voice 4: oh sorry oh charlie around go ahead charlie charlie

[1:55:56] Voice 1: um so uh it's in

[1:55:58] Voice 1: the staff report but um if the this proceeded to um a draft bylaw um first reading etc it would

[1:56:05] Voice 1: need to be referred out um to first nations um some that have been um noted in the staff report

[1:56:12] Voice 1: um just from desktop research um and map desktop mapping does indicate that there's

[1:56:18] Voice 1: archaeological potential um on the property and that there's a site adjacent um but um

[1:56:25] Voice 1: Um, yeah, I, I, I think that that would, from my understanding, that would be built in to

[1:56:31] Voice 1: this process.

[1:56:32] Voice 1: I wouldn't, I don't know whether it needs to be, uh, perfectly drafted at this, this

[1:56:38] Voice 1: time.

[1:56:38] Voice 1: If

[1:56:39] Voice 8: I could make a quick, just quick clarification, uh, point on this, cause I think we're, we're

[1:56:44] Voice 8: muddying the water a tiny bit between the next step and the prelim and then the formal

[1:56:49] Voice 8: application.

[1:56:49] Voice 8: um i i i would love to be able to give input on the water aspect of the property as well as all

[1:56:57] Voice 8: the community information and amenities uh for the bonus in the ocp but as and i think that would

[1:57:04] Voice 8: give us a good direction as to whether or not you know i'm just recommending this possibly the

[1:57:09] Voice 8: trustees could give us the go-ahead for a formal application because the other eight documents that

[1:57:13] Voice 8: are asking for that would need to be specific to a development are very costly um so i'm just

[1:57:20] Voice 8: wondering if there's the informal process could include the water the big issues the water and the

[1:57:26] Voice 8: amenities contribution and then possibly something where we look at going ahead with more of a formal

[1:57:32] Voice 8: application in a first reading for all the rest of the the documents that that david asked for

[1:57:40] Trustee Maude: So we'd want to pull up the water management report and put in the top.

[1:57:48] Voice 4: Yeah I would suggest where you have options you could have options for amenity contribution

[1:57:53] Voice 4: um addressing um uh interests related to water and um and First Nations archaeological sites

[1:58:02] Voice 4: you could add that I guess to the two issues that have been discussed. Okay.

[1:58:08] Trustee Maude: So Pat, have you got something to add?

[1:58:10] Voice 4: Yeah, I don't have anything.

[1:58:12] Trustee Maude: Oh,

[1:58:13] Voice 4: should we repeat?

[1:58:14] Voice 4: Please.

[1:58:15] Voice 4: Okay.

[1:58:15] Trustee Maude: So after amenity contributions.

[1:58:17] Trustee Maude: Yeah,

[1:58:17] Voice 4: so you've got to identify options for amenity contribution, water management, and archaeological, or the exploration of archaeological potential.

[1:58:36] Voice 4: Okay. So are we going to eliminate some of like the environment? So of all of these bullets,

[1:58:45] Voice 4: are we

[1:58:46] Voice 4: going to eliminate some of them? Because you don't know that space.

[1:58:49] Trustee Maude: Later,

[1:58:50] Voice 4: that's basically what I'm hearing. Thank you.

[1:58:55] Voice 8: Thank you. I appreciate that.

[1:58:59] Voice 8: Okay,

[1:59:02] Voice 4: so you want the first that the main request that prior to proceeding further,

[1:59:06] Voice 4: that the applicant consult with surrounding neighbors and host a community information

[1:59:14] Voice 4: and provide oh and identify options for amenity contribution water management and exploration of

[1:59:24] Voice 4: archaeological potential now i would also add that that's the second part of of that

[1:59:33] Voice 4: that resolution you don't necessarily need to pass at this point right i mean right that's good

[1:59:38] Voice 4: I mean, it's basically a heads up, so let's consider, and that next phase may include other reports.

[1:59:45] Voice 4: Yeah, I

[1:59:46] Voice 1: just would, I would be really cautious to just make sure that it's, it's known it's, that's not an exhaustive list that additional reports might be required.

[1:59:55] Voice 1: Yeah.

[1:59:56] Voice 1: Yeah.

[1:59:58] Voice 8: And just it's BC, it's BC.

[2:00:00] Voice 8: BC online archaeology reporting, correct?

[2:00:03] Voice 8: The general office, or is this going to be CRD specific?

[2:00:09] Voice 1: For doing your property,

[2:00:11] Voice 1: you can go through the BC ARC branch

[2:00:13] Voice 1: and you first request a report, yeah.

[2:00:15] Voice 8: Perfect, thank you for the clarification.

[2:00:21] Voice 12: Okay,

[2:00:21] Trustee Maude: so are

[2:00:22] Voice 12: we so moving in second date?

[2:00:24] Voice 12: In second date.

[2:00:25] Voice 12: Okay, I'm off track, sorry.

[2:00:28] Voice 12: Any further discussion?

[2:00:30] Voice 12: should we read out the motion one more time for clarity or are we good i

[2:00:35] Trustee Maude: think we're good i think

[2:00:36] Voice 4: we're good

[2:00:36] Trustee Maude: yeah but

[2:00:37] Voice 4: i want to be really clear with the audience that you know we're really just

[2:00:41] Voice 4: these are just exploratory steps we went through this with the previous application which was for

[2:00:48] Voice 4: 20 a condo of 20 units for seniors and there's a lot of conversation to be had so instead of saying

[2:00:55] Voice 4: no we don't want any of it we're actually now saying

[2:00:58] Voice 4: let's think about it let's think what

[2:01:00] Voice 4: would work for all of us it doesn't mean this is going to be any kind of a slam dunk no and

[2:01:05] Trustee Maude: certainly i think this is being respectful to the applicants because they'd be very very reluctant

[2:01:11] Trustee Maude: just to face on this to say no yeah so this is like keeping things you

[2:01:16] Voice 14: know you don't like saying

[2:01:20] Voice 4: it's giving a few options all right so uh all

[2:01:25] Voice 12: of the paper any further discussion

[2:01:26] Voice 12: that is carried so congratulations let's move forward in a consultative

[2:01:33] Voice 4: process and good luck

[2:01:34] Voice 4: with your future engagements we'll see you back here at table thank

[2:01:38] Voice 8: you again for your time thank

[2:01:39] Voice 8: Thank you.

[2:01:40] Voice 4: Thank you.

[2:01:41] Voice 4: Bye now.

[2:01:43] Voice 4: All right.

[2:01:44] Voice 8: Well done.

[2:01:45] Voice 4: Patience.

[2:01:47] Voice 4: Everybody.

[2:01:49] Voice 14: Okay.

[2:01:51] Voice 4: Thank you, Charlie.

[2:01:52] Voice 4: And we've got one more with you.

[2:01:55] Voice 4: Yep.

[2:01:56] Voice 4: If you can take us through.

[2:01:58] Voice 4: I forgot what it is.

[2:02:00] Voice 4: 1.2.

[2:02:02] Voice 4: 1.2.

[2:02:02] Voice 4: All right.

[2:02:04] Voice 4: DPP 2023.5 July.

[2:02:07] Voice 1: Okay.

[2:02:08] Voice 1: So the second application before you is the DPP.

[2:02:10] Voice 1: is located at 750 steward drive and is seeking a variance to the maximum uh five meter or 16.5

[2:02:17] Voice 1: feet height for accessory buildings to allow for a workshop that is seven that averages out to 7.14

[2:02:24] Voice 1: 20 meters or 23.4 feet in height uh the proposed building is cited 26.4 meters or 86.87 feet from

[2:02:33] Voice 1: stewart drive and due to the steep slope the owners are cutting into the bank for the foundation

[2:02:37] Voice 1: there's some pictures that are attached I believe that's attachment two or no it'd be attachment

[2:02:43] Voice 1: three the elevation facing Stewart Drive complies with the height regulation at five meters this

[2:02:49] Voice 1: application follows some restoration work completed by the owners to stabilize the bank

[2:02:53] Voice 1: shown attachment shown as attached in attachment one and a compliance notice received from the

[2:03:00] Voice 1: Ministry of Forest Compliance and Enforcement Branch so you may recall the first or the

[2:03:06] Voice 1: application we had last year um ma dvp 2022 uh 2022.2 or 22 can't remember um was for an accessory

[2:03:14] Voice 1: building on this on this property and at that time um there was some work that had been done

[2:03:19] Voice 1: that had destroyed um an arc on a registered archaeological site um and so um the applicants

[2:03:26] Voice 1: have worked with appropriate ranches to um rectify that um during the notification period

[2:03:32] Voice 1: Correspondence was received from a nearby neighbor stating the variance as proposed is excessive and that they had concerns regarding activity on the property. This was circulated to the LTC.

[2:03:43] Voice 1: The application is supported due to the challenging site topography. The proposed site is well screened from adjacent neighbors and the elevation facing Stewart Drive meets height regulations. The work is commenced to address impacts to the foreshore and the bank and other zoning regulations are met.

[2:04:02] Voice 1: and uh i don't know i gave the applicant applicants the um link but they're not here

[2:04:07] Voice 1: and i'm not sure if they're there rob

[2:04:09] Voice 4: is here oh

[2:04:11] Voice 1: rob's here yeah hi

[2:04:12] Voice 4: there can i ask the question

[2:04:16] Voice 4: i'm still confused about okay i understand the bylaw file for the for invade floats but i don't

[2:04:22] Voice 4: understand the by the structure within the natural boundary to see what's happening

[2:04:27] Voice 4: with that I'll

[2:04:29] Voice 1: have to check in with with um with Dave about that um but I think it had to do with

[2:04:33] Voice 1: the steps that are um in that go down to the foreshore um and then uh I think there was some

[2:04:41] Voice 1: sort of retaining wall type structure as well um and I can um you know follow up with him

[2:04:48] Voice 1: it's external it's uh outside of the i understand that yeah yeah rob can tell us

[2:04:59] Voice 4: here it

[2:05:00] Voice 6: is

[2:05:01] Voice 15: yeah so we had we had we had removed existing stairs

[2:05:06] Voice 15: uh-huh

[2:05:07] Voice 15: that were there since 1962 or whatever um and situated stairs down toward the lower bank

[2:05:19] of the property and and dave i think david

[2:05:25] Voice 6: was concerned that he removed existing stairs

[2:05:31] Voice 6: put in new

[2:05:32] Trustee Maude: stairs but as a result of that um we

[2:05:36] Voice 15: would we have the option now to because the

[2:05:38] Voice 15: existing handrail of the old stairs still exists that

[2:05:41] Trustee Maude: he wants us to remove those stairs and we

[2:05:45] have the option to build our old stairs back but there's a time

[2:05:50] Trustee Maude: lapse there of when you remove

[2:05:53] those putting

[2:05:54] Voice 4: in the new ones so it sounded like it was a bit of a gray area when i talked to him

[2:05:58] Voice 4: on friday so you could have had it as a non whatever existing grandfathered in where the

[2:06:04] Voice 4: old stairs were because they'd

[2:06:05] Voice 4: been there before eyeless trust was created yes but you couldn't

[2:06:08] Voice 4: have them under the new okay right so you're still working on that issue yeah okay with david okay

[2:06:14] Voice 4: yeah all right david is bylaw yes yeah okay thank you and the floats um we've that's something that's

[2:06:23] Voice 4: something else yeah yeah we've got something with the more we worry boys and floats in

[2:06:29] Voice 4: all right i'm ready to um say

[2:06:36] Voice 12: congratulations on a green shore plan thank you for actually

[2:06:41] Voice 12: actually utilizing that program I've been trying to promote it everywhere because there are other

[2:06:45] Voice 12: options than building structures and I appreciate that you've undertaken that

[2:06:49] Voice 4: sorry I'll move that

[2:06:51] Voice 4: the main uh local trust committee approved issuance of m-a-d-b-p 2023.5 field I'll second

[2:06:59] Trustee Maude: it just with the comment I do understand that 16 and a half feet is very low when you're when

[2:07:05] Trustee Maude: you're actually trying to do the math and tell something so i

[2:07:08] Trustee Maude: do accept that there is

[2:07:09] Trustee Maude: great

[2:07:11] Voice 4: yes all right seconded by trustee vaughn any further discussions and flow

[2:07:16] Voice 4: green slips great all those in favor that's correct congratulations all right and that

[2:07:23] Voice 4: concludes the application for us today thank you charlie uh you are awesome thanks everybody take

[2:07:31] Voice 4: it easy um i'd like to go until four o'clock oh

[2:07:38] Voice 12: yeah it's been

[2:07:39] Voice 4: it's we're getting close it's

[2:07:40] Voice 4: been a long meeting already but we do have a significant encounter discussion so we're going

[2:07:46] Voice 4: to move into 11.1 our land use by law review and um if it's away page 73 if you're following in

[2:07:56] Voice 4: your job now yeah um okay yeah so we've got um a project the project that the

[2:08:05] Voice 4: the opc has going on right now in the landing file off amendments and um and i'll just remind

[2:08:13] Voice 4: everyone that um um the housing project will be the project that will follow um the this project

[2:08:22] Voice 4: So that's how we're going to do this.

[2:08:25] Voice 4: And so this is meant to be a technical review.

[2:08:30] Voice 4: And so the intention here is to move the process forward.

[2:08:38] Voice 4: So what's being requested is to have the LTC request staff to prepare bylaws and let the LTC decide which elements they want to incorporate in that bylaw.

[2:08:50] Voice 4: and i provided a breakdown of each of the topics that have been identified um to be included and um

[2:08:58] Voice 4: like pointing to one of them as um potentially flagging for the apc and that's the one related

[2:09:05] Voice 4: to contract study arts um um i've also

[2:09:09] Voice 6: identified um that um that there

[2:09:19] Voice 4: are also elements that may

[2:09:20] Voice 4: want to be that you may want to incorporate in the housing project um one of which i i i included a

[2:09:26] Voice 4: specific resolution because it um it uh it uh involves the tre's uh surface plants so specific

[2:09:34] Voice 4: that um to look at the zoning of that and i'll go in a little bit more detail with that so that

[2:09:42] Voice 4: topic right in the list

[2:09:44] Voice 4: yeah so i've broken the back and forth into um three categories

[2:09:51] Voice 4: one um things that are very clearly technical amendment so i could four categories things that

[2:09:55] Voice 4: are really clearly technical amendments um amendments that are relating to zoning that

[2:09:59] Voice 4: are very fairly straightforward um amendments that um require further analysis and then

[2:10:06] Voice 4: amendments that things that have been topics that have been identified that um from staff's

[2:10:11] Voice 4: perspective appear to be beyond the scope and i'll go through the reasons for that

[2:10:16] Voice 4: So starting off with the easier ones, shipping containers, and you'll see pretty quickly the

[2:10:23] Voice 4: public have identified what the issue is, so the issue that's either been discussed here or in some

[2:10:27] Voice 4: cases what appears to be the issue that we're trying to deal with makes it easier to decide

[2:10:36] Voice 4: how you want to move forward to address it. So the shipping containers, the issue it appeared

[2:10:42] Voice 4: seem to be that there needs to be needed to be some more clarity with respect to the regulation

[2:10:47] Voice 4: of shipping containers. The current regulation identifies basically shipping containers are

[2:10:55] Voice 4: considered accessory structures and are regulated as such and I think there was some feeling that

[2:11:02] Voice 4: maybe that wasn't that was not enough and so I looked at throughout looking at all of these I

[2:11:09] Voice 4: also looked at other other bylaws that were potentially um similar that might give a little

[2:11:14] Voice 4: bit more clarity over here to um to to um the issues at hand so in this case um you know the

[2:11:21] Voice 4: suggestion that's that's being made by staff here um is is if you want to provide more clarity you

[2:11:27] Voice 4: could look to south vendors uh land use bylaw and how they deal with shipping containers where

[2:11:32] Voice 4: they're they very specifically speak to the use of um containers as permitted as accessory

[2:11:38] Voice 4: buildings but they also reduced the number of specifically the number of shipping containers

[2:11:44] Voice 4: that could could be on the lot depending on size and so that's something you could look to

[2:11:51] Voice 4: to provide more specificity and so really it's a conversation for you whether you you want to go

[2:12:00] Voice 4: for doing something similar to what's been proposed but you know what exists in self-penders

[2:12:06] Voice 4: if you've got a different idea of how to address that issue so what i'm going to do is i'm going

[2:12:10] Voice 4: to go through and we can have a conversation as we go through otherwise we're going to be

[2:12:15] Voice 4: shocked so i'll just put that that that question to you right now

[2:12:18] Voice 4: if i have a broader question ultimately we're going to send this to the apc so do you want us

[2:12:29] Voice 4: to actually decide like right now i think it's a conversation we can have at the apc

[2:12:33] Voice 4: do you want to do

[2:12:34] Voice 7: that yeah i'd rather do that because

[2:12:35] Voice 4: yeah yeah my hesitation with this one

[2:12:38] Voice 4: is that like only one you have to have two acres to have one shipping container here we may want

[2:12:44] Voice 4: to make that less yeah so so

[2:12:46] Trustee Maude: i'd leave that

[2:12:47] Voice 4: for me that's yeah but

[2:12:50] Trustee Maude: i think just for expediency

[2:12:52] Trustee Maude: that's what i was saying i think you know like honestly with almost everything here with

[2:12:59] Trustee Maude: except for maybe the crd land yeah i

[2:13:02] Trustee Maude: would rather keep everything in ship it to the apc

[2:13:05] Trustee Maude: have the broader conversation and then come back with with the the stroke marks yeah that's going

[2:13:12] Trustee Maude: to

[2:13:12] Voice 4: make our meeting much oh yeah well don't think anything of this so

[2:13:17] Trustee Maude: and but that also um i think

[2:13:21] Trustee Maude: the discussion points maybe would be a couple of things that maybe just a couple words um one is

[2:13:28] Trustee Maude: a lot line of justice between neighbors yeah i think there's a misunderstanding somewhere because

[2:13:34] Trustee Maude: um i talked to um uh director cermak and he said he said please and he said he was going to talk

[2:13:42] Trustee Maude: to you and robert about it saying is it absolutely is he suggested to be done the lub review and he

[2:13:48] Trustee Maude: says it is very simple so so

[2:13:50] Voice 4: i've been back and forth with stefan and and robert and it is the

[2:13:55] Voice 4: The boundary adjustment process is not our process, it is a subdivision process and in terms of making that any easier there really isn't much more we can do, like

[2:14:04] Voice 4: right now they are it is exempt from proof of water and that that really is is.

[2:14:11] Trustee Maude: Recently talked to the talk about Friday.

[2:14:14] Voice 4: yeah

[2:14:15] Trustee Maude: because he didn't he said, because I said it's the appropriate time to be doing so, yes, and he said it was very simple.

[2:14:23] Trustee Maude: So, I can

[2:14:25] Voice 4: have a further conversation, like I said, I have had conversations back and

[2:14:30] Voice 4: forth with Robert and so, you know, I can follow up on the radar.

[2:14:36] Trustee Maude: Absolutely.

[2:14:37] Trustee Maude: First Nations acknowledged in the OCP.

[2:14:40] Voice 4: So

[2:14:40] Trustee Maude: we're on page 80.

[2:14:42] Trustee Maude: So

[2:14:42] Voice 4: what we're looking at right now is the things that I've identified as on the scope

[2:14:46] Voice 4: of the OEP.

[2:14:46] Voice 4: even okay

[2:14:47] Trustee Maude: and that's something that we really wanted to do last time and we were told by staff

[2:14:53] Trustee Maude: that we couldn't do it then we no longer center did the did the event amendments and did the

[2:14:59] Trustee Maude: bylaw and we got it we got an email from staff saying you really have to do this so so a year

[2:15:04] Trustee Maude: ago we really had to do it and and so we tagged it back onto the project and now we're being told

[2:15:10] Trustee Maude: again we can't do it

[2:15:11] Voice 4: yeah yeah so through the chair um with respect to that one um it's a bit

[2:15:16] Voice 4: of a process um in terms of how how we do projects so what i've suggested is we do it as part of the

[2:15:21] Voice 4: housing project because for the housing project we're having to like we we need to get our

[2:15:25] Voice 4: consultant called consultation with with first nation right right right we need to start to have

[2:15:30] Voice 4: that conversation with them um because the reason i don't think we want to add it to the lub um

[2:15:37] Voice 4: project right now is that we don't want to hold that project up and

[2:15:41] Voice 12: then we get into the house

[2:15:42] Voice 12: yeah i see because it's more

[2:15:44] Voice 4: complex yeah that's right the housing project will involve ocp and

[2:15:48] Voice 4: lub and it will involve first nations consultation from an

[2:15:52] Voice 4: efficiency perspective um um you know we

[2:15:55] Voice 4: really really only want to be engaged we want to be engaging with first nations one you know we

[2:16:02] Voice 4: don't need

[2:16:02] Voice 4: to be engaging with them on one thing and engaging against but if we can do that at the

[2:16:06] Voice 4: same time and

[2:16:07] Voice 4: then also in terms of the process with the province having to sign off on the ocp

[2:16:12] Voice 4: uh and so forth i think it's better for us to pull the ocp related things out right now which

[2:16:17] Voice 4: isn't there aren't many no really no it's that um and um because i guess

[2:16:21] Trustee Maude: where i struggle with

[2:16:22] Trustee Maude: because it said because it said you're on the scope of this project and then i don't think

[2:16:26] Trustee Maude: we're talking about efficiency it's not about school well

[2:16:29] Voice 4: this is an element so if we if we

[2:16:31] Voice 4: we're limiting this to le this is this started off being a technical element yeah but we've added the

[2:16:36] Trustee Maude: or the

[2:16:36] Voice 4: ocp you know that's a that's a substantive piece for the lcp so and and and a change in the

[2:16:44] Voice 4: ocp takes um yeah well it takes provincial approval which may take where is the lu and i

[2:16:52] Voice 4: get i can't remember all the time the lgb doesn't require it so we can get the lub things done very

[2:16:58] Voice 4: quickly correct so

[2:16:59] Trustee Maude: i i guess what the motion i would make then is that everything within this

[2:17:05] Trustee Maude: before it be forwarded to the apc for review and recommendation with the exception of the items

[2:17:13] Trustee Maude: listed as being beyond

[2:17:14] Voice 4: the scope yeah that's a simple motion

[2:17:17] Voice 4: what

[2:17:18] Trustee Maude: about

[2:17:19] Voice 4: the ones requiring

[2:17:20] Voice 4: further analysis that

[2:17:21] Trustee Maude: would be all part of the apc yeah

[2:17:24] Voice 4: so we can have a very fruitful conversation

[2:17:27] Voice 4: because

[2:17:27] Trustee Maude: maybe the apc would just say not a good idea that we don't have to do the analysis

[2:17:32] Trustee Maude: so so let's just give the first you

[2:17:35] Voice 4: want all everything

[2:17:38] Trustee Maude: in yeah because like we have some

[2:17:40] Trustee Maude: best and brightest people on the island on the apc and and and you know it's some of them are

[2:17:46] Voice 4: here

[2:17:46] Trustee Maude: some of them are well we will

[2:17:48] Trustee Maude: respect you very much thank you for your

[2:17:50] Voice 12: service i really

[2:17:51] Voice 12: also i just want to i'm challenged on something like the definition of a seawall where we're

[2:17:56] Voice 12: We're asking residents to give their opinion on a seawall where this is not concurrent with where the rest of the Islands Trust is going.

[2:18:05] Voice 12: We're not asking everybody else, what's your definition of a seawall?

[2:18:09] Trustee Maude: Seawalls

[2:18:10] Voice 12: are structures that are not allowed in the setback area.

[2:18:12] Trustee Maude: Just to be clear here, there are many islands that permit seawalls.

[2:18:16] Trustee Maude: Salt Spring, Galliano, I believe it's Eterna. We haven't touched on them and we need to have the

[2:18:26] Trustee Maude: discussion. And again, the APC may come back and say, we don't want to touch seawalls.

[2:18:31] Trustee Maude: We don't have

[2:18:32] Trustee Maude: to

[2:18:34] Voice 4: take the advice of the APC.

[2:18:38] Voice 4: Yeah. Okay. I

[2:18:39] Voice 12: hear you. Just some of the things that need

[2:18:42] Voice 12: analysis also need context and framing

[2:18:45] Voice 12: me so that they're having the discussion about the right thing and we're

[2:18:47] Voice 4: not talking about

[2:18:48] Voice 4: putting something where that's illegal yeah

[2:18:52] Trustee Maude: no but to be clear sea walls are not illegal

[2:18:57] Trustee Maude: they're very much permitted

[2:18:58] Voice 12: armored structures in the setback area are not

[2:19:02] Trustee Maude: allowed but that's

[2:19:04] Trustee Maude: not what a seawall is

[2:19:04] Voice 4: so if i could um there's a staff recommendation for each one of these issues

[2:19:10] Voice 4: use. So if so, if the APC wants to agree, and in most cases,

[2:19:15] Voice 4: it's, we'll move it and we'll do something else. So if the if the

[2:19:21] Voice 4: APC wants to agree with stuff, and that's very

[2:19:24] Voice 4: straightforward,

[2:19:27] Voice 4: in terms of the question around to also, there isn't a that

[2:19:32] Voice 4: what's being suggested here is, is that that the other teams

[2:19:35] Voice 4: we've been having in the whole project community who is talking about this is like we don't have

[2:19:42] Voice 4: the scope for the budget to engage in the whole project every every time this comes up this needs

[2:19:48] Voice 4: to be eight months wide um regional planning priority and they're in the capacity to do that

[2:19:55] Voice 4: right now this is a much bigger issue than the sea walls allowed here or there it's it's to do

[2:20:01] Voice 4: with climate change and storm surges and how do we have how do we do education for landowners on

[2:20:07] Voice 4: all the basic needs so i'm just saying like community input is

[2:20:12] Voice 4: is extremely valuable as long as they're clear on what we're talking about but

[2:20:17] Trustee Maude: i'll also point out

[2:20:18] Trustee Maude: that in the draft um trust policy statement that is coming forward it says that every ltc must

[2:20:25] Trustee Maude: address sea walls it's actually in the policy statement it's going to actually i'm basically

[2:20:30] Trustee Maude: forward thinking is the sea walls or something else being every time you smile that

[2:20:37] Voice 14: is i'm not

[2:20:40] Voice 14: yeah

[2:20:40] Trustee Maude: perhaps

[2:20:45] Voice 4: that's something for the regional planning committee to consider as a

[2:20:51] Voice 4: just white um project um i i think there are there is a project related to

[2:20:59] Voice 4: related to the foreshore, and I can't remember which LTC is engaged in that, but maybe it's

[2:21:04] Voice 4: related to that. In the interim, I would like to point out to the LTC that if you do move

[2:21:17] Voice 4: to request the LTC to provide the recommendations on each one of these, there is the potential

[2:21:28] Voice 4: for um the project to be the timeline to be expanded yeah so

[2:21:33] Voice 4: that's something to take

[2:21:34] Voice 4: an extra couple extra couple months unfortunately but that's yeah and

[2:21:39] Voice 4: there is and

[2:21:40] Trustee Maude: i guess my only

[2:21:41] Trustee Maude: other question was within this project is we did hear the discussion of rainwater

[2:21:46] Trustee Maude: and do we want to add that as a topic or should we be further defining the use of rainwater

[2:21:54] Trustee Maude: it's going

[2:21:55] Voice 4: to be here for four years

[2:21:56] Trustee Maude: no no but right now we say you have to bring water catchment

[2:21:59] Trustee Maude: and we say nothing what people are to do with it well

[2:22:01] Voice 4: i don't really think that that's our job

[2:22:03] Voice 4: to say what to do with it and so they may put the tanks there and choose not to use it

[2:22:07] Voice 4: but that's i think that comes into the building process where as part of your building permit

[2:22:14] Voice 4: process in the future should be that you have to do it from your house for rainwater and whatever

[2:22:21] Voice 4: well and or water district waters i really think we should write a letter and urge drd to get on

[2:22:26] Voice 4: with that they are the ones with david yes um i just wanted to um point out that the

[2:22:35] Voice 4: the the housing project will be another opportunity to

[2:22:40] Voice 4: very very very specifically address um that

[2:22:43] Voice 4: issue because that's where you get an opportunity to talk about cisterns cistern sizes currently we

[2:22:48] Voice 4: have one size in your city. The work that we've done on water, we have the sizes of cisterns,

[2:22:56] Voice 4: I mean the most recent LUV that's adopted cistern regulations is North Pender and

[2:23:04] Voice 4: the volume is higher based on what we now understand, the more that we have around water

[2:23:12] Voice 4: use and so forth and so that is a real opportunity to do that and I will also mention just in

[2:23:19] Voice 4: in terms of timing of projects as well um we are like i mentioned previously we are applying for

[2:23:25] Voice 4: the housing accelerator fund and

[2:23:28] Voice 4: that's going to have timelines that we we are going to be

[2:23:31] Voice 4: beholden to um in terms of what we've reported to the the funder of the cmhc so um i don't yeah so

[2:23:41] Voice 4: just just consider i i um i would encourage you to identify a date you'd like the feedback from

[2:23:48] Voice 4: the apc to come

[2:23:49] Voice 4: and and for that date not to be too far in the future because um it will delay um

[2:23:55] Voice 4: yeah yeah okay in your timeline

[2:24:03] Voice 6: so

[2:24:04] Trustee Maude: you're just maybe mid-november like november's that work um

[2:24:09] Voice 4: yes so if we if we if we had the apc

[2:24:13] Voice 4: come back in late november um then you would be seeing the drafts coming in um so january february

[2:24:21] Voice 4: i mean realistically february given the holiday so it would essentially bump your timeline by a

[2:24:31] Voice 4: by a month okay okay all right

[2:24:36] Voice 4: your motion i

[2:24:39] Trustee Maude: think it didn't happen you got so much on me well

[2:24:41] Voice 4: Well, if that new test staff to refer to the APC, the September 25th staff report, and then I understood there's some exceptions, or are we now sending full reports?

[2:24:51] Trustee Maude: Well, with the exception of the items beyond the scope of the project.

[2:24:56] Voice 4: Yeah.

[2:24:56] Voice 4: So the last page.

[2:24:57] Trustee Maude: Yeah.

[2:24:58] Voice 4: Exception of page 80.

[2:25:00] Voice 4: Those items

[2:25:01] Voice 6: beyond scope of project.

[2:25:06] Voice 6: Yeah.

[2:25:07] Trustee Maude: With a request.

[2:25:09] Voice 4: Okay, just a sec.

[2:25:10] Voice 4: and request that the apc provide recommendations no later than november 15th

[2:25:17] Voice 4: when is the date of

[2:25:19] Voice 4: our november be the end of november

[2:25:22] Voice 4: october 30th october no november

[2:25:25] Voice 4: november the somebody have the date it'll be the end of november yeah it's october 30th

[2:25:32] Voice 4: yeah it's the next November November 27th November

[2:25:38] Voice 6: 27th so it would have

[2:25:39] Voice 4: to be two weeks

[2:25:40] Voice 4: in advance so november 13th

[2:25:42] Voice 6: yeah okay okay so

[2:25:46] Voice 4: i second that motion okay any further discussion

[2:25:50] Voice 4: all in favor that's great okay well done so there's one other resolution that i've put

[2:25:56] Voice 4: forward and that's an important one um in terms of clarity that they're going to think about

[2:26:01] Voice 4: they're um because we actually want them to start to think about and so

[2:26:08] Voice 4: i do understand

[2:26:09] Voice 4: them that they have had some discussion around the use of that land for housing

[2:26:13] Voice 4: and um and so just to encourage them to further that discussion so that when we get into our

[2:26:18] Voice 4: housing project you could potentially be in a position to be able to see where we could be

[2:26:23] Voice 4: resulting as part of that housing project as opposed to have them go through a process

[2:26:27] Voice 4: so

[2:26:28] Trustee Maude: but they need

[2:26:28] Voice 4: to know what they want to do with that land in order for us to for you to think so

[2:26:32] Trustee Maude: we've captured your recommendation number two is captured in our first motion yeah so

[2:26:37] Trustee Maude: we don't deal

[2:26:38] Trustee Maude: with that motion number three i'll read out which is the main island local trust

[2:26:43] Voice 12: number three on

[2:26:44] Voice 12: page 73 no no no there's two recommended moments that were captured in the one that we just did

[2:26:49] Voice 12: okay

[2:26:49] Trustee Maude: so the third recommendation of page 73 is the main island local trust committee request staff

[2:26:55] Trustee Maude: add to the mainland local trust committee's housing options project rezoning to permit multiple

[2:27:01] Trustee Maude: dwelling units and of the portion of the capital regional districts crd land in the upland zone

[2:27:08] Trustee Maude: at the end of wooddale drive and the crd has identified as surplus land

[2:27:13] Voice 4: i'll second that

[2:27:14] Voice 4: seconded by 50 bucks all those in favor that is curious excellent work thank you

[2:27:21] Voice 4: planner chancellor that was a lot of beginning um so we have reports our um active project support

[2:27:31] Voice 4: reports and the future projects list of the active applications of course and their expenses so

[2:27:41] Voice 4: i'm afraid i have to actually step through the meeting at four i have an important phone call

[2:27:47] Voice 4: i would

[2:27:47] Voice 12: like to reorder the agenda and quickly get my chairs report and then turn it over to

[2:27:53] Voice 4: one of you if you could continue chairing

[2:27:55] Voice 4: for the your trustees reports and

[2:27:59] Voice 12: the rest of the meeting

[2:28:00] Voice 4: and i'll come back in for the encounter stuff i'm really

[2:28:03] Voice 4: sorry okay okay

[2:28:05] Voice 4: um so i just came

[2:28:10] Voice 4: recently attended ubcm in vancouver the union of bc municipalities um conference the uh the talk

[2:28:20] Voice 4: that i was most keen on learning from was called shared path of reconciliation treaty updates or

[2:28:28] Voice 4: sorry

[2:28:29] Voice 12: um no implementing under guidance for local governments and so the really active

[2:28:33] Voice 12: conversation in the province right now is how local governments um

[2:28:38] Voice 4: can address the principles

[2:28:42] Voice 4: and the parameters of the declaration act which is provincial law and so we don't yet have statutes

[2:28:50] Voice 4: that um change how we do you

[2:28:53] Voice 12: know our local governments and municipalities all over bc are

[2:28:56] Voice 12: are challenged and and there's lots of

[2:28:59] Voice 4: opportunity for that so Yellen's Trust hosted a breakfast as

[2:29:03] Voice 4: has become tradition and was attended by MLA Adam Olson and MP Sheila Malcolmson and several key

[2:29:12] Voice 4: members of staff of the Ministry of Municipal Affairs and almost the entire

[2:29:19] Voice 4: um momentum counselors from bowen island so we're developing that relationship uh because there's a

[2:29:28] Voice 4: um an application that we both are looking at on bowen island and that's triggered a great

[2:29:33] Voice 12: relationship and great conversation about parkland

[2:29:36] Voice 4: and camping and zoning um

[2:29:39] Voice 12: and we're looking forward

[2:29:41] Voice 12: to trust council next tomorrow i was gonna say next week

[2:29:44] Voice 4: on

[2:29:45] Voice 12: the vendors um so starting tomorrow

[2:29:48] Voice 12: Laurel if anyone's interested in tuning in for two and a half days of fabulous fun uh I think the big

[2:29:55] Voice 12: the the big um project for that

[2:30:00] Voice 12: for this trust council is setting a vision

[2:30:03] Voice 4: and really understanding the values not of the

[2:30:08] Voice 4: island's trust but of our communities so for the island's trust area broadly what is our vision

[2:30:14] Voice 4: and it's quite interesting the

[2:30:16] Voice 12: island's trust conservancy has a vision statement and the island's

[2:30:20] Voice 12: trust does not and so before we head into our strategic planning process next year having a

[2:30:27] Voice 12: vision that we can all sort of co come behind and and

[2:30:31] Voice 4: we have tried

[2:30:32] Voice 12: this before we have tried

[2:30:33] Voice 4: oh it's not new

[2:30:34] Voice 12: that's it is in the report so i'm going to turn it over to um janine if you

[2:30:40] Voice 12: want to continue sharing i apologize everybody i'm

[2:30:43] Voice 4: i wouldn't proceed to report mr bod

[2:30:49] Voice 4: Todd, tell us about UBCM.

[2:30:52] Trustee Maude: UBCM was very exciting.

[2:30:54] Trustee Maude: It was many days and many meetings and a lot of networking

[2:30:59] Trustee Maude: because UBCM is an annual gathering of the clans

[2:31:04] Trustee Maude: of all the governments of British Columbia.

[2:31:09] Trustee Maude: It's daunting, it's challenging.

[2:31:12] Trustee Maude: There are some hours where you sit there and look at the city

[2:31:15] Trustee Maude: and go, why am I here?

[2:31:16] Trustee Maude: And then there are other times it's quite engaging.

[2:31:21] Trustee Maude: I, for me, is got both to talk directly with the Minister of Highways about highways issues

[2:31:30] Trustee Maude: in Maine Island, which was great, but also with Adrian Dix about our health center issues.

[2:31:35] Trustee Maude: So it was good, it was rewarding.

[2:31:38] Trustee Maude: It was very tiring.

[2:31:40] Trustee Maude: Otherwise, really, it's been busy, but not a lot of eventful stuff to report since the

[2:31:46] Trustee Maude: the last local trust committee um main island survived summer um bc paris did a yeoman's job

[2:31:53] Trustee Maude: keeping us back and forth i think we only had what one cancellation really really yeah so

[2:31:59] Trustee Maude: thank you my mother's on salt spring and i tell you it was almost a daily event over there so we

[2:32:05] Trustee Maude: were we're exceptionally lucky with our service other than that i think i just turn over to you

[2:32:09] Trustee Maude: chair so um

[2:32:12] Voice 4: so i i report that we had and unfortunately peter's gone now but uh so i'm

[2:32:17] Voice 4: still part of the fallow deer committee and it's been working really hard and they've actually

[2:32:20] Voice 4: thanks to michael kilpatrick has basically drafted a management plan so that by the time it goes to

[2:32:26] Voice 4: the crd to justine start all she'll have to do is go tick um it's a really excellent excellent plan

[2:32:32] Voice 4: and the plan for the fallow deer a lot of it's about education understanding ultimately some

[2:32:37] Voice 4: some funding you know it's it's a long-term process but we've never actually had a piece of

[2:32:43] Voice 4: paper many pieces of paper that said this is what we're going to do from a to z so it's exciting so

[2:32:48] Voice 4: we were invited to jennifer iredale kindly invited us to lunch with carl olson carl is father of adam

[2:32:55] Voice 4: and he actually is the lead hunter training the younger people on hunting on sydney island so he

[2:33:03] Voice 4: He gave us a lot of really practical advice about, first off, how would we engage?

[2:33:07] Voice 4: We would like to engage the WSANIC Tribal Council as a partner with this process, lobbying the government for more support.

[2:33:15] Voice 4: But also some practical pointers about the realities of how you actually unfollow.

[2:33:20] Voice 4: They're not blackmailing, they're quite different.

[2:33:22] Voice 4: He's a delightful character.

[2:33:24] Voice 4: We had a lovely lunch and really appreciated that opportunity to do that.

[2:33:28] Voice 4: So we're meeting October 2nd, the first Monday in October again.

[2:33:32] Voice 4: And hopefully to Carl urged us to write a letter first off to the startup chief and band requesting specific help participation in our committee.

[2:33:44] Voice 4: So we're still working on it. It's a very slow process as far as the fallow deer go.

[2:33:49] Voice 4: It's not simple, but that was the key thing. Summer was great.

[2:33:53] Voice 4: I know water was a problem. A lot of cases of water problems are to do with lack of capacity for the summer

[2:34:00] Voice 4: when we have a burgeoning population of either Airbnb or just cottage owners and then we had

[2:34:06] Voice 4: a lot of problems with the Georgina Point water system over on Edith Point Road where the lines

[2:34:11] Voice 4: are broken and it's a problem with the CRD has its little water districts here too biggest problem

[2:34:16] Voice 4: is aging infrastructure improvement districts that you know don't have the funds no provincial

[2:34:22] Voice 4: funding for most of this so it will be a struggle and the

[2:34:25] Voice 4: rainwater collection and actual responsibility

[2:34:28] Voice 4: possibility and use of I personally don't think we should even have to regulate it if you're going

[2:34:32] Voice 4: to have a secondary suite and you're actually thinking if the water district charges you double

[2:34:37] Voice 4: and starts charging a lot more money as you use more and more I think that's the best

[2:34:41] Voice 4: way of dealing with water and the water districts have a lot of power and they don't tend to want

[2:34:46] Voice 4: to use it so I think that's something that that individual water district should be looking at so

[2:34:52] Voice 4: that I think that's everything for me and we survived summer and the rain finally came

[2:34:57] Voice 4: so going back to the next item is the crd director's report we have paul brent here from

[2:35:04] Voice 4: the crd from saturn which is nice that he comes thank you i know you only come for the lunch and

[2:35:09] Voice 4: the cookies but i have to pay for it myself yeah but they make you special but

[2:35:17] Voice 15: i'll keep it short

[2:35:19] Voice 15: um i guess the big thing that i can point to right now is southern gulf islands i've got

[2:35:26] Voice 15: two and three quarter million dollars to advance affordable housing it's specifically targeted at

[2:35:32] Voice 15: galliano island i don't think if i had targeted it across all the islands broadly we would have

[2:35:37] Voice 15: gotten that money um and uh so it's considered a win the other like coral areas did not do nearly

[2:35:45] Voice 15: as well again they didn't have they didn't have housing targeted specifically but one if you get

[2:35:51] Voice 15: same size as the Southern Gulf Islands, about 632,000, so it was a win

[2:35:57] Voice 4: for the

[2:35:58] Voice 4: Southern Gulf Islands. CRD staff was very helpful in getting that done. I want to make one comment

[2:36:06] Voice 4: about Islands Trust

[2:36:07] Voice 9: visioning, is that we had a visioning exercise in 2014 amongst the Southern

[2:36:14] Voice 15: Gulf Islands trustees, all save one, so that we didn't break quorum, and we ended up with a vision

[2:36:20] Voice 15: out of that that it's not adopted by the island's

[2:36:23] Voice 4: trust and we tried again what about three years

[2:36:25] Voice 4: ago

[2:36:25] Voice 6: oh yeah and

[2:36:26] Voice 4: it against it so yeah so good luck yeah it

[2:36:30] Voice 4: was with 26 trustees trying to get

[2:36:32] Voice 15: a decision consensus on something it's nebulous and efficient statement it's a nightmare the

[2:36:38] Voice 15: last thing i will say is uh we had a presentation by shauna kukuluk

[2:36:44] Voice 4: unfortunate that they were not

[2:36:46] Voice 4: here in person because an extraordinary individual knows the balance between

[2:36:54] Voice 15: recognizing the importance of archaeological sites and what they carry, as well as the need to

[2:37:02] Voice 4: carry on as long as we do today. So what a fabulous person and I don't want anyone

[2:37:08] Voice 4: I'm taking her away from the islands.

[2:37:15] Voice 4: Thank you, Paul.

[2:37:16] Voice 4: Thank you.

[2:37:17] Voice 4: So Island Trust Conservancy Report, there is no report.

[2:37:21] Voice 4: The census infographics are still, you can find them online.

[2:37:25] Voice 4: The colored ones are great.

[2:37:27] Voice 4: They're in our package, and that's for information again.

[2:37:31] Voice 4: It is interesting.

[2:37:32] Voice 4: It does show this huge increase in a younger population,

[2:37:35] Voice 4: which we all know you know i think the daycare helps a lot we're really lucky at this point to

[2:37:40] Voice 4: have our school back up to the normal enrollment or more or less normal um next item of new

[2:37:47] Voice 4: business is 13.2 the wooddale drive discussion i'm not sure exactly what we're gonna which for

[2:37:56] Voice 4: those of you haven't been here before it's you know mostly you know it's an ongoing problem with

[2:38:02] Voice 4: with that it being sort of the lower lower well it's not even lower income area it's an area with

[2:38:08] Voice 4: some really nice homes and then we have the the 20 the red zone which is becoming more of a problem

[2:38:14] Voice 4: so open it up to let me tell you why it's on there yeah

[2:38:19] Voice 2: yeah yeah um

[2:38:20] Voice 4: yeah so i i think um it's been

[2:38:23] Voice 4: on the follow-up action list to have a meeting with um you know all jurisdictions that have any

[2:38:30] Voice 4: interests in the area of for quite some time and the challenge is that um it is is really

[2:38:36] Voice 4: identifying what it is we're talking about because it is a bit of an anomaly um and i think the last

[2:38:43] Voice 4: time we we talked with the crd we did we did identify one thing that that could be done and

[2:38:48] Voice 4: that was for this this the um building inspection um uh permitting folk the building folks to talk

[2:38:57] Voice 4: to the water district and to ensure that there weren't any hookups that were happening so that

[2:39:01] Voice 4: i feel like was a step forward um it's hard to identify what the next step forward is and i think

[2:39:07] Voice 4: that's that's why it's been hard for us like we need to have something to know that we're talking

[2:39:11] Voice 4: about in order to

[2:39:12] Voice 4: um in order to have a fruitful discussion where we can actually um um you know

[2:39:19] Voice 4: do something right so that's that's why we've sort of been kind of stuck in this area so that's why i

[2:39:24] Voice 4: want to bring it up um i know you had also asked for a legal opinion so we've also a staff kind of

[2:39:31] Voice 4: dug into some previous stuff and um looked at the legislation and in terms of um the zoning

[2:39:39] Voice 4: existing and liability on the part of uh the trustees um i'm not a lawyer so i am i'm just um

[2:39:47] Voice 4: i'm just this is my interpretation of their interpretation so it's like you know three

[2:39:52] Voice 4: steps away from you know and and and legal opinions are always written you know as you know

[2:39:57] Voice 4: there's there's there's always a chance for for something to be um questioned but my interpretation

[2:40:03] Voice 4: of what i've been reading and looking at the legislation is there there isn't any specific

[2:40:07] Voice 4: liability related to the existing the existence of the zoning right and and the um and um and

[2:40:15] Voice 4: and the LTC not enforced related to you,

[2:40:21] Voice 4: because the only thing

[2:40:22] Voice 4: that you could,

[2:40:24] Voice 4: and there is this like awkward area, right?

[2:40:26] Voice 4: As we defined many times over that you allow RVs

[2:40:31] Voice 4: with septic and water,

[2:40:38] Voice 4: but they're not allowed to get building permits.

[2:40:40] Voice 4: And if the CRD is not hooking up, essentially all of those RVs are not permitted.

[2:40:49] Voice 4: So the question there is whether you want to enforce on that, if that's the problem.

[2:40:55] Voice 4: Do you mind if I weigh in?

[2:40:56] Voice 6: Yeah.

[2:40:56] Voice 4: Because we just passed a policy at the CRD that would, it's a non-enforcement policy now,

[2:41:04] Voice 4: on trailers and rvs that are hooked to

[2:41:08] Voice 15: services on a quick connect basis so this is again to try to

[2:41:13] Voice 15: provide some certainty to those people who don't have housing and are forced into rvs and so that

[2:41:20] Voice 15: they're still hooked up so we don't want

[2:41:22] Voice 15: to double it yeah i

[2:41:24] Voice 4: said i would all i would argue in in the

[2:41:26] Voice 4: case of wooddale um it i i guess the the question there would be does that then um enable them to be

[2:41:36] Voice 4: if because we've said like does that enable them to be hooked up by the water district so that

[2:41:40] Voice 4: would be the question so we have a question to ask the crd so we can certainly ask that question

[2:41:47] Voice 4: thank you for bringing that up because i was aware i was aware of that of that and that that was

[2:41:52] Voice 4: happening on the crd side so so so we have that question we can ask them the question for

[2:41:58] Voice 4: the ltc is is do you want to address the zoning and really the only way to address the zoning

[2:42:04] Voice 4: that that you know in conversation with robert kadima you you

[2:42:10] Voice 4: can't you you know you can't um

[2:42:12] Voice 4: you know turn the area into park but they're they're the one option could be to just identify

[2:42:17] Voice 4: identify that area as an area for storage right so that way you're not taking all the value you can't

[2:42:24] Voice 4: change you can't zone an area you can't zone an area that has any it has a certain degree

[2:42:29] Voice 4: of value to take all of the value out of it so um then there would be limited value but

[2:42:34] Trustee Maude: the province slash CRD got already devalued the property by red zone yet it's not legally defined

[2:42:43] Trustee Maude: find is not being occupiable well

[2:42:46] Voice 4: if you look at how the real estate has been increasing over time

[2:42:50] Voice 4: um you know it i mean it's interesting right when you look at what's happening it's almost as

[2:42:56] Voice 4: people are buying upside and see if they're buying and and as the price of everything

[2:43:01] Voice 4: increases they're flipping it and and the trend has been going as an increasing

[2:43:06] Voice 4: and quite a lot so just

[2:43:08] Trustee Maude: in case anybody following along especially online

[2:43:13] Trustee Maude: on one day we have this this area called well there's two zones there's one a yellow zone

[2:43:18] Trustee Maude: which says before you can do anything you need to to to address rockfall um they're either

[2:43:24] Trustee Maude: nests or or barriers or something um because there are great big rocks that come flowing off this

[2:43:31] Trustee Maude: mountain um there are there are rocks sitting on the edge of the window right now literally the

[2:43:36] Trustee Maude: size of a house um and then there's this red zone which is basically legally defined that you cannot

[2:43:42] Trustee Maude: occupy it well it's

[2:43:44] Trustee Maude: not it's

[2:43:45] Voice 4: not it's just simply that the crd will not

[2:43:48] Voice 4: issue a building permit in

[2:43:49] Voice 4: the red zone because of the concern about the talus slope that's there so they opted 30 years

[2:43:57] Voice 4: ago 25 years ago to say we will not issue a building permit meanwhile those properties

[2:44:01] Voice 4: have always been zoned residential and actually had two houses that have been there for 40 plus

[2:44:08] Voice 4: years and of course a few trailers so now we're in this dilemma of you know what should i mean

[2:44:14] Voice 4: way back then should we have down zoned them to storage do we down zone them today knowing that

[2:44:21] Voice 4: people have bought them and are living there full time this is a conundrum and over time it's

[2:44:27] Voice 4: possible they've all pointed would become full-time residences at this point a few are but

[2:44:32] Voice 4: the majority aren't that's the dilemma and

[2:44:35] Trustee Maude: my dilemma is you know is there

[2:44:37] Voice 4: are

[2:44:39] Trustee Maude: rocks going to

[2:44:40] Trustee Maude: fall and and my biggest fear is that a rock is going to come down and kill somebody and and

[2:44:46] Trustee Maude: because we do not do any enforcement against people living in in this area and we have zoning

[2:44:52] Trustee Maude: that basically says on the on the periphery saying because it's so much residential we're kind of

[2:44:58] Trustee Maude: endorsing it that there's there could be a liability issue so i just it's really i think

[2:45:04] Trustee Maude: this is probably unique certainly it's

[2:45:06] Voice 4: absolutely unique and it's like you know in you know my my

[2:45:10] Voice 4: personal utopian vision of um of what could happen there is that you have the province who made the

[2:45:15] Voice 4: this event to allow the subdivision to step in and say

[2:45:20] Voice 6: we made a

[2:45:20] Voice 4: mistake and take some

[2:45:22] Voice 4: responsibility and again it's a

[2:45:23] Voice 4: utopian vision there's some funding to move those people to

[2:45:26] Voice 4: somewhere so that they cannot you know but we don't exist in that reality so we need to um

[2:45:32] Voice 4: it's it's a difficult one so right now um they can't like they so right now they can't or as

[2:45:41] Voice 4: As of before, the CID started to address, introduce their policy around RVs.

[2:45:52] Voice 4: They weren't allowed to have hookups, so automatically they don't adhere to our violence.

[2:45:59] Voice 4: Our violence only

[2:46:00] Voice 6: allows the RV

[2:46:00] Voice 4: if it's

[2:46:01] Voice 6: not the one they said.

[2:46:02] Voice 6: i think

[2:46:03] Voice 4: we can talk to the cod still and say that you know in that area um we don't want the

[2:46:12] Voice 6: we

[2:46:12] Voice 4: can have that conversation and see where that goes right like to to prohibit the hookups in that

[2:46:19] Voice 4: area but then it goes like i mean it's again it's it's it's difficult you've

[2:46:24] Voice 6: got people living there

[2:46:25] Voice 4: so really what it's like i think it comes down to it's a it's an enforcement issue whether you

[2:46:29] Voice 4: want to enforce or not or it's the zoning to you know identify that they're not and i and

[2:46:38] Voice 4: if you change the zoning it's just more explicit right now

[2:46:41] Voice 4: it's and that's probably i'm thinking

[2:46:45] Voice 4: that that's probably should change what there's one existing house nice house you know within

[2:46:49] Voice 4: this so this you know that homeowner needs to do some consultation the rest are basically

[2:46:55] Voice 4: specifically the other house burnt down long ago but perhaps if we change the zoning not even to

[2:47:00] Voice 4: say storage um so we can still have a do not enforce for the one person one person who lives

[2:47:07] Voice 4: there full-time that's all and has a septic tank ready to be hooked up and will probably collect

[2:47:13] Voice 4: rainwater for water and that's but if we've you know if we can choose to continue to not enforce

[2:47:19] Voice 4: we could

[2:47:20] Voice 4: change the zoning to not include that zone okay okay well i think we should look at

[2:47:25] Voice 4: changing changing the zoning because they were misleading especially the people that have managed

[2:47:30] Voice 4: to sell them over the years to somebody buying not doing their due diligence because none of

[2:47:36] Voice 4: these are sold through realtors they're sold privately okay so yes let's proceed with some

[2:47:42] Voice 4: kind of exploring exploring so

[2:47:44] Voice 4: i move that we explore changing the zoning on the red

[2:47:48] Voice 4: red zoned lots at the end of Woodvale just to and more appropriate away from residential use

[2:47:58] Voice 4: away from residential use and the majority are not full-time residents and never have been except for

[2:48:06] Voice 4: the two houses that were already built of which only one still exists as far as I know it's a

[2:48:15] Voice 4: conundrum because you know the

[2:48:17] Voice 4: concern now is that more and more people are thinking that they can go

[2:48:19] Voice 4: and live there full-time and we shouldn't you know dave said we shouldn't be encouraging that

[2:48:24] Voice 4: one thing if

[2:48:25] Voice 4: you're coming over in your motorhome for a day or two

[2:48:28] Voice 4: to long term though i do want to state that i i believe trees are present far more of a hazard

[2:48:34] Voice 4: to somebody than the rocks

[2:48:37] Voice 14: all that all that will be

[2:48:41] Voice 14: required is one big rock to come down and then

[2:48:45] Voice 14: then all of a sudden everybody will pay attention that's called karma

[2:48:51] Voice 14: okay let's go back to the motion

[2:48:54] Voice 4: that the explore changing the zoning on wooddale drive within the

[2:48:59] Voice 4: classified red zone thank you

[2:49:00] Voice 4: from away from away

[2:49:03] Voice 6: yeah away from residential okay how about

[2:49:09] Voice 6: explore changing the residential zoning sure on

[2:49:14] Voice 14: the red so on

[2:49:15] Voice 4: wooddale drive within the classified

[2:49:17] Voice 4: by red zone thank you okay

[2:49:19] Voice 6: all

[2:49:20] Voice 4: those in favor that motion is carried thank you thank you we're

[2:49:25] Voice 4: finally sort of getting getting it sorted out okay the next one was a question which you know

[2:49:32] Voice 4: i could have even but the question was to do with oh and this is about a number of lots on the island

[2:49:37] Voice 4: where over the years people have taken an empty lot and split it and shared it with each other

[2:49:42] Voice 4: so they've reduced their density so we've eliminated one house on the island so the

[2:49:47] Voice 4: question was more about accessory buildings is there any incentive we can give to these

[2:49:52] Voice 4: potential new homeowners to actually get extra accessory buildings on their property that seemed

[2:49:59] Voice 4: a bit murky to me um whether as an as an incentive um because there probably still are a number of

[2:50:06] Voice 4: properties like that where they've amalgamated lots so there are people have say had

[2:50:11] Voice 6: a lot with

[2:50:13] Voice 4: their house and then bought the lot beside them and eliminated that lot size that lot line but

[2:50:18] Voice 4: if before they were allowed to have two houses and two accessory dwellings now they're only

[2:50:22] Voice 4: allowed to have one house and two accessory so is there something we can provide an option or

[2:50:29] Voice 4: an incentive so i i actually leave that with you um yeah um yes and this is

[2:50:38] Voice 4: to do with the

[2:50:39] Voice 4: subdivision at wall road that we're just having brought before us now right so that that was a

[2:50:44] Voice 4: question from one of the landowners there and i'm not sure how many accessories you feel

[2:50:49] Voice 4: okay but then

[2:50:52] Voice 4: how would we accommodate that without doing a reason it would have to be

[2:50:57] Voice 4: a site-specific rezoning that we could

[2:50:59] Voice 4: accommodate through the land use by law would take us a little

[2:51:02] Voice 4: bit before we only we could if it's something right now we could thank you for your back

[2:51:07] Voice 4: yeah i'll

[2:51:09] Voice 1: leave it with you

[2:51:09] Voice 4: let's yeah you can send me okay i'll send you unfortunately the email

[2:51:13] Voice 4: i got it not to but it was in the middle of all summer vacations okay but i do think there was

[2:51:19] Voice 4: some as you say some way we can acknowledge over time the number of people that have done that and

[2:51:25] Voice 4: that they should be rewarded somehow because a lot of the lots are very tiny so on law road

[2:51:30] Voice 4: two homeowners have decided to buy the lot in between them split it in half make their

[2:51:34] Voice 4: lots a lot nicer than they would have been if that third house is not built

[2:51:39] Voice 11: yeah okay all

[2:51:41] Voice 4: right i will send you yeah yeah okay thank you okay and now the upcoming our

[2:51:47] Voice 4: Our next meeting is October 30th, here, as usual, at 1.30, in Town Hall.

[2:51:54] Voice 4: We'll try to be quick.

[2:51:56] Voice 4: Yeah, I know.

[2:51:57] Voice 4: Sorry, let's go ahead.

[2:51:58] Voice 4: Yeah.

[2:51:59] Voice 4: You want to go?

[2:52:00] Voice 4: Kind of a lot, yeah.

[2:52:03] Voice 15: It would be interesting listening to the applicant's side of things

[2:52:08] Voice 15: and accusing somebody of leaking information.

[2:52:12] Voice 15: In fact, we got it online, and we had heard nothing from them with regards to what they were planning.

[2:52:22] Voice 15: So they can't come and say that, you know, they can't talk to us now because, you know, we've got this information we don't agree about.

[2:52:32] Voice 15: They could have come and discussed it with us.

[2:52:35] Voice 15: We could have told them what we thought was appropriate right from the beginning.

[2:52:38] Voice 7: well and and this inference that we're we're doing a petition is is um false i would just

[2:52:44] Voice 7: want to clarify that that that

[2:52:46] Voice 15: we were informing the neighbors that's what we were doing

[2:52:50] Voice 15: just because because they weren't

[2:52:51] Voice 4: you know i met individually with them months and months ago and

[2:52:55] Voice 4: i said the first thing yeah and

[2:52:56] Voice 4: it's you know it's not a

[2:52:57] Voice 4: phone call so i'm i'm

[2:53:01] Voice 15: aware of any

[2:53:01] Voice 15: good will that might have been

[2:53:03] Voice 15: there between your

[2:53:04] Voice 4: resistance really they're speaking

[2:53:09] Voice 7: yeah no

[2:53:10] Voice 4: and i mean this is a difficult part um that i think when people come in with a

[2:53:16] Voice 4: development concept it just

[2:53:18] Voice 4: makes life so much easier i mean even even if you your neighbors

[2:53:22] Voice 4: you know they're always going to be opposed and never like what you're doing at least you can

[2:53:26] Voice 4: come back and say we've made and you'll see that's in our bylaw changes um because we've been through

[2:53:32] Voice 4: this course i've been through this recently

[2:53:34] Voice 4: before so so it's

[2:53:35] Voice 4: when

[2:53:37] Voice 15: you see an application for

[2:53:38] Voice 15: rezoning and you see everything they've listed you know and now they're saying oh well we didn't we

[2:53:44] Voice 15: expect to do all of that you know maybe we'll just do 12 instead of 20 but they're still not talking

[2:53:50] Voice 15: about the accessory building which is really open to interpretation because they're asking

[2:53:56] Voice 15: for 10 000 square feet for staff housing well you know they might need a thousand square feet

[2:54:02] Voice 15: and the rest yeah could

[2:54:05] Voice 15: be apartments and i believe

[2:54:07] Voice 15: that they and

[2:54:07] Voice 4: that's where they have some

[2:54:09] Voice 15: some idea to turn around say well you know can't fill it with people that want to

[2:54:16] Voice 15: put staff there because it's too expensive so they'll have to open it up and

[2:54:22] Voice 4: i would assume

[2:54:22] Voice 4: if the reason if every zoning went forward in an area was specified i mean for to be for staff

[2:54:29] Voice 4: housing would there be a housing there'd be a housing agreement so things are binding i mean

[2:54:35] Voice 4: you can at the end of the day wrap everything up so that it's tight and tightly defined on what's

[2:54:41] Voice 4: going where yeah i guess the

[2:54:43] Voice 7: problem was it was just so light on details there was no information

[2:54:46] Voice 7: provide it's just like how do you how do you even um get behind something like that with with

[2:54:52] Voice 7: virtually no information that's what i had a problem with and that and that's like if this

[2:54:58] Voice 4: had gone to the first reading um which is what we did before with the previous proposal there's still

[2:55:03] Voice 4: a ton of yeah time and energy and as toby said too i mean the archaeological we don't know this

[2:55:10] Voice 4: you know and the water and whether it would even get through trust council or executive

[2:55:14] Voice 4: to be approved

[2:55:16] Voice 4: because between the salt water intrusion problems and then whatever comes up

[2:55:21] Voice 4: we don't would be you know it's it's got a long road ahead long road ahead so so that's

[2:55:27] Voice 4: with any luck they'll get discouraged um sorry okay sorry john you're now the issue that really

[2:55:36] Voice 4: What really astounds me is that the information that it was presented,

[2:55:41] Voice 6: and

[2:55:42] Voice 15: I'm not sure where it initiated from, shows a plan, a lot plan, that has 41 parking stalls.

[2:55:53] Voice 4: Come on.

[2:55:55] Voice 4: Well, I think we have a, we actually, in our bylaws, we actually specify the number of parking per accommodation unit.

[2:56:03] Voice 4: So it is specified in our land use bylaws.

[2:56:05] Voice 4: i do believe that's where that would come from but there again you know if we were having an

[2:56:09] Voice 4: information meeting or if we were actually having a public hearing and that was a concern those are

[2:56:15] Voice 4: things that then can be changed

[2:56:17] Voice 15: accommodation takes up a large number of those that's a really

[2:56:23] Voice 15: large staff component yeah

[2:56:25] Voice 7: well and when you talk about the cottages too you know are they

[2:56:28] Voice 7: they fully contained cottages they've all got a kitchen they've got a bathroom they've got

[2:56:33] Voice 7: you know laundry they've got you know hot tubs or or um bathtubs you know so you start adding

[2:56:40] Voice 7: that that's a far larger but

[2:56:42] Voice 4: that's where that whole water management yeah

[2:56:45] Voice 7: all that information

[2:56:45] Voice 4: would come and be quite clear on what's yeah

[2:56:48] Voice 7: yeah so

[2:56:48] Voice 4: it you know it's it's

[2:56:50] Voice 15: very different between

[2:56:51] Voice 15: what they're asking what the ocean would you know those those are a dozen rooms that are suitable

[2:56:58] Voice 15: for a couple at the most and yes

[2:57:01] Voice 14: they had hot tubs but there were only 12 of them yeah and

[2:57:05] Voice 15: they were they were this big around

[2:57:07] Voice 14: like about sometimes

[2:57:09] Voice 6: well and

[2:57:12] Voice 4: it's going to be a challenge

[2:57:13] Voice 4: so so um yeah uh my only question here i'm really confused about this

[2:57:18] Voice 4: i

[2:57:19] Voice 15: thought the purpose of the

[2:57:20] Voice 15: first reading was a discussion rather than having the owners go off and have a discussion

[2:57:30] Voice 15: because you're not necessarily there so it's really really enough

[2:57:35] Voice 15: so

[2:57:36] Voice 4: we so so obviously staff wasn't ready to go to first reading we obviously weren't ready for it

[2:57:42] Voice 4: we have suggested a community information meeting um because i read facebook the community thinks

[2:57:49] Voice 4: are going to get a brand new ocean wood um and then it's the amenity too this is the other issue

[2:57:54] Voice 4: what is there isn't an amenity um you know maybe you know there again our job is to try to interpret

[2:58:00] Voice 4: within all of the you know preserving and protecting all that what just so it's easier

[2:58:05] Voice 4: in an open venue that's not a formal meeting to come up with a presentation show the drawings

[2:58:11] Voice 4: the main in went through a lot of this 3d and all that and finally explain to people what you were

[2:58:16] Voice 4: doing um and then is that an amenity that community feels they really need um so so so

[2:58:23] Voice 4: it's a more informal but an applicant

[2:58:25] Voice 4: can do that and then finally come to us with something even

[2:58:29] Voice 4: the first reading we did last time for the ocean wood owners had quite a few conversations before

[2:58:34] Voice 4: it got to that and then they realized and withdrew the application and

[2:58:39] Voice 15: i think the amendments you're

[2:58:41] Voice 15: making where you formalize the discussion in your name this does clarify the process yeah

[2:58:47] Voice 4: yeah and

[2:58:48] Voice 4: that well you know and that was kind of key at the beginning because as i say i personally i mean

[2:58:53] Voice 4: we live in this is not vancouver and it's a very different development now

[2:58:58] Voice 4: i think

[2:59:00] Trustee Maude: there was just a disconnect to what the applicant thought that they needed to provide

[2:59:06] Trustee Maude: I think what we've done is we've said, look, let's put it back on the table and hopefully

[2:59:14] Trustee Maude: bring back enough information where staff are comfortable enough to say yes for first

[2:59:19] Trustee Maude: reading or once again say no, we don't recommend proceeding.

[2:59:22] Trustee Maude: But I just personally, I thought it would be disrespectful to say no at this point because

[2:59:29] Trustee Maude: they've applied but nothing's on the table for us to say yes or no to really so that was the one

[2:59:36] Trustee Maude: my one disappointment the application wasn't there because i don't i don't even know what

[2:59:40] Trustee Maude: they've applied for yeah and i do admire your ability to count numbers because i couldn't

[2:59:46] Trustee Maude: count anything on those no i couldn't have

[2:59:48] Voice 14: it on his ipad

[2:59:51] Voice 14: And

[2:59:51] Trustee Maude: so you can

[2:59:52] Voice 14: take it with your two fingers.

[2:59:54] Voice 4: Oh,

[2:59:54] Voice 14: and you know, the sad thing is,

[3:00:00] Voice 14: what it's created is this profound lack of trust all around and so even if they had a reasonable

[3:00:09] Voice 14: plan there's no reason why anybody who's been involved in this and we're neighbors too

[3:00:17] Voice 14: um but want

[3:00:19] Voice 4: to trust anything that was well yeah but except if you actually went through

[3:00:23] Voice 4: you know to a rezoni everything would be tied in tight i mean this is you know step by step

[3:00:30] Voice 4: there's no i think any plan will tell you that that this would have everything laid out in black

[3:00:36] Voice 4: and white in terms of what you could or couldn't yeah oh no i believe

[3:00:39] Voice 14: that it's the process so

[3:00:40] Voice 4: it's raising a lot they have a as long

[3:00:42] Voice 15: as there was a

[3:00:43] Voice 4: really rigid covenants well yeah but that

[3:00:46] Voice 15: would that

[3:00:46] Voice 4: would be a prevention of without any wiggle room yeah

[3:00:49] Voice 4: exactly but that would happen

[3:00:50] Voice 4: and that's how you would tighten it up tim one

[3:00:54] Voice 15: of the challenges like i'm speaking from the process

[3:00:58] Voice 15: that we're involved in on that housing thing it was the same problem as um you would get a plan

[3:01:05] Voice 15: you wouldn't get any conversation

[3:01:07] Voice 4: from the applicant you would just see a plan

[3:01:10] Voice 4: and the consultation was here's a plan that was to me that's what what was their two-way

[3:01:17] Voice 4: conversation every time they show your plan they have less money to fix the plan and so

[3:01:25] Voice 4: So up front, if there are problems in the site layout,

[3:01:30] Voice 4: it seems critically important that the neighbors have access to the planners

[3:01:37] Voice 4: so that you can make

[3:01:40] Voice 15: changes fast.

[3:01:42] Voice 15: Because the longer they go through the process unchanged,

[3:01:46] Voice 15: the more solid they tend to be.

[3:01:49] Voice 15: But

[3:01:49] Voice 4: having gone through the main development permit process,

[3:01:53] Voice 4: And this is going to be the same ocean with this is so this would be a development permit too.

[3:01:59] Voice 4: So this pretty specific in terms of you know parking spots treat coverage driveways.

[3:02:06] Voice 4: So it's it just is a commercial rezoning it's I think there are a lot more rules and regulations around that more controls.

[3:02:14] Voice 4: you know this i

[3:02:16] Voice 6: think that will help and privacy issues

[3:02:19] Voice 4: that could be dealt with really fast up

[3:02:22] Voice 4: front they could you can identify the major issues and hopefully address them when getting

[3:02:31] Voice 4: to the other stuff i'm not you need i think that's where it

[3:02:34] Voice 15: happened the public meeting

[3:02:35] Voice 15: where the question is about you know i'm looking at the plan yes there's 20 parking stalls for the

[3:02:42] Voice 15: 20 units and then there's a whole bunch more than right but that's for the community space

[3:02:47] Voice 15: now what are those amenities do they need their parking cells that's a discussion

[3:02:51] Voice 15: besides how what's the rationale yeah and

[3:02:54] Voice 15: is it something that's mandated is it stuff that's

[3:02:57] Voice 15: wanted or not because not providing parking cells and have people parking on the street

[3:03:01] Voice 15: isn't wanted so yeah i just think it

[3:03:06] Voice 4: means if you go into a community information meeting

[3:03:08] Voice 4: with that plan you've lost the ability to change that plan oh oh no i

[3:03:14] Voice 4: don't think no

[3:03:15] Voice 4: you'll see the plan won't yeah the main end changed like three times

[3:03:20] Voice 6: change

[3:03:20] Voice 4: a whole bunch from from and that that was not even a rezoning but that was

[3:03:24] Voice 4: as we worked through the community process it it changed a lot i totally agree with that because

[3:03:32] Voice 15: what will happen is they'll come with a certain idea of what they think is wanted

[3:03:36] Voice 15: to have a meeting and people go oh no we don't need another big barn space yes no well you might

[3:03:44] Voice 15: find we do you might feel like we don't there might be something else that would completely

[3:03:49] Voice 15: change

[3:03:50] Voice 7: i don't think it's an amenity anyway that's not one of the amenities

[3:03:54] Voice 7: commercial yeah but we need a community there

[3:03:57] Voice 4: are some people that view

[3:03:59] Voice 15: that as a space yeah

[3:04:01] Voice 7: i want to see that maybe

[3:04:02] Voice 14: more space for you to have music and stuff like that

[3:04:05] Voice 7: i mean any any

[3:04:06] Voice 7: do you have any other other ones we don't

[3:04:10] Voice 6: get out of your hands

[3:04:10] Voice 7: yeah okay thank

[3:04:12] Voice 6: you very much

[3:04:13] Voice 7: yeah thank you

[3:04:17] Trustee Maude: so i

[3:04:18] Trustee Maude: don't really yeah i mean because the public occurrence in the chartered

[3:04:22] Trustee Maude: far forward i'm impressed

[3:04:24] Trustee Maude: with the way you guys handled that thank you

[3:04:26] Trustee Maude: thank you that's 91.1

[3:04:29] Trustee Maude: i second that

[3:04:42] Voice 4: all in favor

[3:04:50] Voice 14: oh

[3:04:51] Voice 4: we've just concluded uh the in-camera portion of our meeting there is nothing to report

[3:04:55] Voice 4: and so we are ending the meeting the next meeting is october 30th here at the agricultural hall

[3:05:06] Voice 4: and thank you that was a very long very complicated thank you everybody

[3:05:11] Voice 4: some of us should

[3:05:12] Voice 4: run off and do other things

[3:05:14] Voice 13: thank you have a good one

Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 1 of 10 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 25, 2023 
Mayne Island Agricultural Hall 
430 Fernhill Road, Mayne Island, BC 
 
Members Present: Tobi Elliott, Chair 
 David Maude, Local Trustee 
 Jeanine Dodds, Local Trustee 
  
Staff Present: Narissa Chadwick, Island Planner 
 Charly Caproff, Planner 1 (electronic) 
 Warren Dingman, Bylaw Compliance and Enforcement Manager 
(electronic) 
 Pat Todd, Recorder 
  
Others Present: Shauna Huculak, Capital Regional District (CRD) Archaeology Manager, First 
Nations Relations (electronic) 
 Justine Starke, CRD Manager, Southern Gulf Islands Service Delivery 
(electronic) 
 Paul Brent, CRD Electoral Area Director for the Southern Gulf Islands 
 There were sixteen (16) members of the public present. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 1:30 p.m. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. Chair Elliott read from a section of the 
Policy Amendment Project called “Truth Precedes Reconciliation” by Lisa Wilcox. She stressed 
the importance of stewardship of the lands and water for future generations. She stated that 
Islands Trust is committed to doing better at forming interconnected relationships with First 
Nations. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 13.3 New Business Discussion of lot line changes 
 
By general consent, the agenda was adopted as amended. 
  
A D O P T E D 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 2 of 10 
 
3. TOWN HALL AND QUESTIONS 
Tim Mackie: spoke to the Oceanwood application: 
 Questioned the amenity zoning guidelines 
 Noted the opportunity to provide some affordable housing. 
 Believed it was too early to turn down application and would like to explore possibilities 
Carsten Peterson:  noted that the Oceanwood application mentions staff housing, but 
clarification is needed. Would the housing be available to Oceanwood staff and/or general 
population? 
Speaker: was concerned about running out of water. They wanted to know if the Islands Trust is 
looking at retention options e.g. reservoir. 
 Water is addressed through Capital Regional District (CRD) Building Permits 
 CRD Electoral Area Director Brent noted that rainwater catchment is included in the building 
permit, but it is not specific about what to do with it 
 The majority of housing on Mayne Island has already been built 
 Education is critical 
 Could consider adding requirements for how rainwater is to be used to land use bylaw 
changes 
Marc Tremblay: 
 Is currently building a secondary suite 
 Water catchment bylaw is ambiguous 
 Issue is enforcement 
 Not clear is the water needs to be potable 
 Encouraged Islands Trust to identify what to do with water 
Speaker: observed that there needs to be flexibility about how the rainwater is used if the LTC 
were to change the bylaws about rainwater catchment requirements. 
Thomi Glover: requested clarification from LTC about the statement regarding Mayne Island 
being “built out”. The speaker asked for more clarification beyond water issue for Air BnBs and 
secondary suites, as they increase density. 
Local Trust Committee (LTC) has strong policies as to Short Term Vacation Rentals. The LTC 
advised that questions or complaints regarding legality of Air BnBs should go to Bylaw 
Enforcement. 
Tim Mackie: spoke to the Statistics Canada information in agenda package:  
 Mayne Island third most dense 
 At build out, yet need more housing 
 
 Official Community Plan (OCP) to identify where builds could occur 
 Flexible Housing Initiative allows for more accommodation with smaller foot prints 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 3 of 10 
 Island Planner Chadwick noted that the Suitable Land Analysis Initiative will produce data 
that can help identify areas that would be suitable for higher density 
 Work being done Trust wide 
 The project will be moving forward in the spring 
 Working with the CRD to apply for the housing accelerator fund 
John Glover: asked whether the LTC could look at Oceanwood for flex housing 
 The Oceanwood site is zoned commercial, so it is not an ideal location  
 Flex housing should be near community resources 
4. COMMUNITY INFORMATION MEETING - None 
5. PUBLIC HEARING - None 
6. MINUTES 
6.1 Mayne Island Local Trust Committee Regular Meeting Minutes Dated July 31, 2023 
The following amendments to the minutes were presented for consideration: 
 Pg. 6 third bullet, second point: change Saturna to Galiano 
 Pg. 6 12.9 to read: Chair Elliott reported that Risa Smith is the new Chairperson 
for the Board of Islands Trust Conservancy, Lisa Gauvreau (Trustee Galiano) was 
elected as the 2
nd
. Trustee to the Board and Charles Kahn is the new ministerial 
appointee. Linda Adams is no longer on the Board. 
By general consent the minutes were adopted as amended. 
6.2 Section 26 Resolutions-without-meeting Report - None 
6.3 Advisory Planning Commission Minutes – None 
7. Business Arising from the Minutes 
 7.1 Follow-up Action List Dated September 2023 
Island Planner Chadwick noted that Wood Dale discussion has been added as an agenda 
item.  
 Letter to RCMP (16.3) to be removed 
 New Sargeant 
 Many issues are civil disagreements not legal and it is felt that RCMP are aware 
of concerns and issues. 
8. DELEGATIONS 
8.1 Shauna Huculak re CRD’s Archaeology Policy and Practices 
CRD Manager Justine Starke introduced Archaeology Manager Shauna Huculak and 
expressed appreciation for opportunity to present to the LTC. 
Presentation Points: 
 Taught by First Nations families and communities 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 4 of 10 
 CRD 2020 Heritage Protection Policy was adopted to reduce risks and harms to 
archeological sites within the CRD 
 Huculak provides training to staff and contractors which helps  to identify 
previously unknown sites 
 In the case of “Chance finds” Huculak will notify First Nations, Province, and 
register site 
 Helps Southern Gulf Islands teams to: 
o Develop and refine guidelines 
o Identify sites 
o Work co-operatively with First Nations 
o Minimize impact 
o Heritage management  
o Develop best practices and stewardship  
o Promote awareness and protection of areas 
 Part of the CRD’s commitment to reconciliation 
 Meets with First Nations communities regularly 
 Gulf Islands have some of the most pristine archaeological sites in province 
 Here to help 
 Currently involved in pathway realignments, stairways, identifying resources, 
and field visits with First Nations 
A question was raised about the alignment of Islands Trust and CRD Policy. 
Islands Trust has CRD Policy and work is underway to bring together. Both parties are 
talking and sharing best practises. 
Trustee Dodds referred to a Tour of Cotton Park Provided by Starke and Huculak and 
reported on her: increased understanding of the Archaeological Act; increased 
understanding of why it is important not to disturb the shoreline area; importance of 
education. 
The province organized an inventory of middens in the 1970s. There are sites online for 
Planners and Archaeologists to refer to, however the information may be dated. The 
location of sensitive sites is kept quiet to prevent being destroyed by public. 
Currently updating Heritage Conservation Act.  
LTC raised a concern about how to work effectively with many Nations with individual 
structures and levels of trust. Huculak emphasized that it is Important to bring forward 
each project to First Nations. The CRD has a First Nations Relations page on website for 
information. 
There was a discussion about the removal of danger trees in Cotton Park. LTC proposed 
that arborists exercise more caution in the future. 
The public can find more information on the First Nations Relations page on the CRD 
website. 
LTC expressed appreciation for presentation and information received. 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 5 of 10 
9. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
10. APPLICATIONS AND REFERRALS 
10.1 MA-RZ-2023.1 (Blaney)  
Planner Caproff reviewed the rezoning application for the property known as 
Oceanwood. Staff received a letter from the Village Point Improvement District, which 
raised concerns about the potential water demand. Mayne Island Parks and Recreation 
Commission have not been consulted to date.  
The applicants spoke to the steps taken to-date: 
 Planning on water catchment 
 Looking at desalination 
 Expectation is that proposed dwellings would lessen water demand of the past 
 Barn is designated as a community space for events, commercial kitchen, and 
possible café or restaurant 
 Spoke with one of two neighbours bordering the property and believed they 
were fine with it 
 The other neighbour had begun a petition within neighbourhood which 
expressed opposition, so they felt not further consultation was needed. 
The property owner’s designer Robert Blaney spoke to:  
 Plan is for small buildings, private and less intrusive to land than large existent 
buildings.  
 Interested in providing housing for staff 
 Have implemented desalination plants in the past 
 Have been using rainwater collection for toilets in other properties they’ve 
worked on 
Discussion: 
 Planner Caproff provided the applicants with information and options on the 
amenity contribution requirement of their application prior to the LTC meeting 
 The LTC believed it was too early in the process to decline the application 
 The LTC advocated for the applicant hosting their own Community Information 
Meeting to help the LTC understand what the community wants 
 With regards to the applicant’s plans for the Barn, the LTC was not convinced 
that Mayne island needs another community space and restaurant 
 The LTC emphasized the position that Mayne Island needs affordable housing 
 The LTC advised the applicant that the existing plan with regard to water will 
not get approved at the provincial or Trust Council level 
 The LTC supports new development on the Oceanwood property 
 The owners of the property stated that they have no intention of putting 
affordable housing on the property 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 6 of 10 
 The applicant agreed that they will need to meet with the water association and 
come up with a plan to mitigate the community’s concerns about water usage 
 The LTC encouraged the applicant to consider engaging with first nations at this 
early stage in the process 
MA-2023-047 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee request that prior to proceeding 
further, the applicant consult with surrounding neighbours, host a Community 
Information Meeting, provide their feedback to the Local Trust Committee for 
consideration, identify additional options for amenity contribution and water 
management, and explore archaeological potential. 
CARRIED 
 
10.2 MA-DVP-2023.5 (Girouard)  
Planner Caproff spoke to the application for a height variance. One neighbour was 
opposed. Staff support the application due to the challenging site topography. 
Applicant Robert Begrand attended the meeting and reviewed the existent Bylaw issues. 
Chair Elliott expressed appreciation for the Green Shore Plan. 
MA-2023-048 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee approve issuance of MA-DVP-2023.5 
(Girouard). 
CARRIED  
 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Land Use Bylaw Review  
Island Planner Chadwick reviewed the Bylaw document. There was consensus that the 
report be forwarded to the Advisory Planning Commission (APC). 
Discussion: 
 OCP changes requires approval from the Province, which makes it a slower 
process, while Land Use Bylaw (LUB) changes can be completed more quickly 
 Housing Project will require OCP and LUB review and changes 
 Some items need further discussion 
 Important that analysis of proposed changes have context 
 Discussion and consultation with First Nations will occur with Housing Project 
 There was some debate about the definition of a seawall and whether LUB 
changes could address issues of seawall siting 
 Island Planner Chadwick proposed that issues related to foreshore sustainability 
could be addressed by the Regional Planning Committee 
 The LTC considered whether the LUB should specify appropriate uses for 
rainwater catchment.  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 7 of 10 
 Appropriate use of rainwater could be decided by the CRD or it could be 
included in the housing project 
 Island Planner Chadwick encouraged the LTC to provide a deadline for the APC 
to provide feedback 
 With the expected timelines, the draft bylaw amendments are to come back to 
LTC end of January or February 
 
MA-2023-049 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee request staff to refer to the Advisory 
Planning Committee the September 25, 2023 staff report, with the exception of 
those items beyond the scope of the project, and request that the Advisory 
Planning Commission provide recommendations no later than November 13, 
2023.  
CARRIED 
MA-2023-050 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee request staff to add to the Mayne 
Islands Local Trust Committee’s Housing Options Project rezoning, to permit 
multiple dwelling units, of the portion of the Capital Regional District’s land in 
the Upland zone at the end of Wooddale Drive that the Capital Regional District 
has identified as “surplus land”. 
CARRIED 
 
12. REPORTS 
12.1 Work Program Reports 
12.1.1 Active Projects Report Dated Sept 2023 - Received for information 
12.1.2 Future Project List Report Dated Sept 2023 - Received for information 
12.2 Applications Report Dated Sept 2023 – Received for information 
12.3 Trustee and Local Expense Report Dated July 2023 – Received for information 
12.4 Adopted Policies and Standing Resolutions – Received for information 
12.5 Local Trust Committee Webpage – will be update at conclusion of meeting 
12.6 Chair's Report 
Chair Elliott spoke of the recent Union of British Columbia Municipalities (UBCM), held 
in Vancouver. Of significant interest was Shared Path of Reconciliation. MLA Olsen and 
key members of staff were in attendance. Noted discussions as to how best to meet 
principles and parameters of Provincial laws. Islands Trust hosted a breakfast with focus 
on building relationships. Islands Trust Council starts September. 26 on Pender Islands. 
Trust Council’s focus will be on “setting a vision” and the values of the community. 
At 4:00 pm. Chair Elliott left the meeting temporarily and Trustee Dodds assumed Chair. 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 8 of 10 
12.7 Trustee Report  
Trustee Maude stated UBCM was very interesting. He had the opportunity to speak with 
Minister of Highways and Minister of Health regarding issues on Mayne Island. 
Trustee Dodds reported on the draft management plan for fallow deer. The focus of the 
plan is on education. Carl Olsen, a lead hunter on Sidney Island, gave a lot of practical 
advice. The next meeting is on October 2, 2023. The committee is looking to engage 
Tsartlip Band.  
Trustee Dodds stated that there have always been water issues and the biggest problem 
is aging infrastructure. Trustee Dodds added that if water districts would allow 
secondary suites and charge for 2 hookups, it would be a better way of managing water 
issues than the LTC regulating rainwater usage. 
12.8 Electoral Area Director's Report 
CRD Electoral Area Director Brent stated that there was $2,750,000.00 for affordable 
housing and Galiano received a large portion of these funds. Regarding the presentation 
from Archeological Manager Huculak, Director Brent added that Shauna knows the 
balance between importance of archaeological sites and current existence. 
12.9 Islands Trust Conservancy Report - None 
13. NEW BUSINESS 
13.1 Census Infographics – received for information 
13.2 Wooddale Drive 
Island Planner Chadwick explained that Islands Trust has been talking to the CRD about 
the building permit process. There was an agreement made that water district to make 
sure there are no water hookups where they should not be happening. 
Discussion: 
 Noted that plans are still underway for a meeting of various agencies and 
jurisdictions 
 There is a need to identify specific issues 
 Need for CRD Building Permit office to speak with water district regarding water 
hook-ups 
 Province allowed subdivision – look at changing zoning 
Planner Chadwick’s interpretation of the Local Government Act is that there isn’t any 
specific liability related to the existence of the zoning and the decision to not enforce in 
that area. CRD Electoral Area Director Brent commented that the CRD just passed a 
policy of non-enforcement on recreational vehicles that use a quick-connect setup to 
access services. 
MA-2023-051 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee ask staff to explore changing the 
residential zoning on Wood Dale Drive within the classified Red Zone. 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 9 of 10 
CARRIED 
 13.3 Lot Lines 
The LTC initiated a discussion on a situation where two neighbours purchase an empty 
lot and spilt the land, thereby reducing the density. There was a question as to whether 
this situation would allow for a second accessory building. Planner Chadwick advised 
that this would have to be addressed with site-specific zoning. The LTC agreed that 
further discussion required.  
Chair Elliott rejoined meeting at 4:20 pm. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for October 30, 2023 at the Agricultural Hall, Mayne 
Island 
15. TOWN HALL  
Jacquie Burrows: spoke to the previously discussed rezoning application and stated that there 
was no petition and their information on the application was collected online. There have been 
discussions between neighbours. The proposal is vague and needs more detail. 
John Glover: added to the discussion about the rezoning application. They believe the 
information presented is questionable, particularly the number of parking spaces. 
16. CLOSED MEETING  
16.1 Motion to Close Meeting 
That the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s. 90(1)(d)(f) for the purpose of considering: 
 Adoption of In-Camera Meeting Minutes Dated July 31, 2023 
 Bylaw Enforcement Policy Options 
AND that the recorder and staff attend the meeting.  
 
The meeting was closed at 4:35 pm. for LTC to go In-Camera. 
16.2 Recall to Order 
  The regular LTC meeting was recalled to order at 4:57 pm. 
16.3 Rise and Report – no reports 
   
17. ADJOURNMENT 
By general consent the meeting was adjourned at 4:58 pm. 
 
 
_________________________ 
Tobi Elliott, Chair 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
September 25, 2023 ADOPTED Page 10 of 10 
 
Certified Correct: 
 
_________________________ 
Pat Todd, Recorder