Hornby Island Local Trust Committee regular meeting, September 29, 2023

[0:00:00] Voice 7: got will be joining us and um together

[0:00:07] Voice 5: we make up the hornby island local trust committee uh today

[0:00:12] Voice 5: uh uh regional planning matter renee uh gemrat is with us is margot coming back i think margot

[0:00:24] Voice 5: thomitis might be coming back and our recorder is the ever able catherine vote and without further

[0:00:34] Voice 5: further ado we have a short agenda in front of us today um any issues with the agenda this morning

[0:00:46] Voice 5: otherwise i'll take it by general consent we'll adopt the agenda as presented

[0:00:52] Voice 5: uh we have one item on the agenda which is the major project it's the draft proposal for the

[0:01:01] Voice 5: uh 2024-25 budget uh process starting on page two and uh regional planning manager

[0:01:14] Voice 5: jemra will start us off thank

[0:01:17] Voice 3: you chair peterson good morning everybody um i just have some

[0:01:21] Voice 3: confirmation that unfortunately um trustee uh grant won't be able to but grant scott won't

[0:01:27] Voice 3: be able to make it today. So we won't, we won't see him tuning in for this one. But he's okay

[0:01:37] Voice 3: with the conversation.

[0:01:38] Voice 1: Yeah, I said, I just relay the information that, that Trustee Scott is unable

[0:01:46] Voice 1: to make it until 945, which is 15 minutes before the end of the scheduled meeting. And he said,

[0:01:55] Voice 1: be if you have quorum to continue without him okay

[0:01:58] Voice 2: thank you okay so i'll jump into

[0:02:01] Voice 2: it um

[0:02:02] Voice 3: so if you'd

[0:02:03] Voice 3: like let me know if you'd like me to share my screen i'm happy to do so but i'm also mindful

[0:02:07] Voice 3: of everyone's time today so the purpose of our meeting is to recap or or run through some of

[0:02:16] Voice 3: the aspects of Hornby RLTC's major project proposal that's going forward as a business

[0:02:26] Voice 3: case for the next fiscal year, so 2024-2025. And the project request and direction that we received

[0:02:34] Voice 3: from the LTC was to look at First Nation relationship building and aspects for the

[0:02:45] Voice 3: the next fiscal year and move that into a major project request. So there's three outstanding

[0:02:50] Voice 3: areas that I wanted to check in with you on and get your feedback on because I understand there

[0:02:57] Voice 3: wasn't any conversation at the last when this report was brought forward. So this will really

[0:03:03] Voice 3: help me inform the business case that I'll be preparing and submitting in the next steps of

[0:03:09] Voice 3: this process going through the budget process to the Financial Planning Committee and the

[0:03:15] Voice 3: the Regional Planning Committee as well. So those three aspects I'm going to talk to you about are

[0:03:20] Voice 3: going to be the scope of work and a couple key questions there to check in with you on.

[0:03:25] Voice 3: The level of involvement and what that looks like for priorities and the types of activities and

[0:03:32] Voice 3: actions that I want to get your feedback on to make sure we haven't missed anything.

[0:03:37] Voice 3: So for the first aspect that I wanted to check in with you on is about the confirmed proposal

[0:03:45] Voice 3: proposal and scope of the and what we're looking for is desired results so staff recommends that

[0:03:54] Voice 3: we take a broader approach so there was direction given back in June that this this work could

[0:04:02] Voice 3: include specific aspects like conversations about traditional knowledge mapping with Comox First

[0:04:09] Voice 3: Nations how we use covenants what I'm suggesting is that's that's too specific because of where

[0:04:16] Voice 3: we're at right now if we don't have any um if if the ltc hasn't established any conversations or

[0:04:22] Voice 3: you know just asking comox are you interested in having this conversation with us um or meeting

[0:04:29] Voice 3: them for coffee or anything like that that's probably jumping ahead a little bit too much

[0:04:34] Voice 3: so what i'm suggesting overall this this approach be for next year's work is to really just focus

[0:04:41] Voice 3: on the relational aspects. Reaching out to Comox's chair and council to have those conversations.

[0:04:51] Voice 3: If there's a meal to have with them and to talk about what their interests are and what your

[0:04:56] Voice 3: mutual interests are, let's do that first and then worry later on about any specific aspects.

[0:05:03] Voice 3: So that's going to be the scope, basically the scope of this work. So what I'm asking for your

[0:05:09] Voice 3: direction on is does that scope make sense and what I've described as some examples of what that

[0:05:18] Voice 3: could be for this work would be like phone calls meetings any sort of activities and I'm leaving

[0:05:26] Voice 3: that up to chair and trustees to to think about and to decide on but identifying that in a more

[0:05:33] Voice 3: general way for this business case um to allow that that time to happen and um and the related

[0:05:40] Voice 3: budget for that to happen so does that does that make sense to you in terms of the way forward for

[0:05:46] Voice 3: this next year yeah

[0:05:50] Voice 7: how do we do that fine through the chair um go ahead well you know in terms of

[0:05:56] Voice 7: those specifics that we that we included

[0:06:01] Trustee Allen (probable): in our motion um like i've you know in terms of what you

[0:06:06] Trustee Allen (probable): you recommend in terms of broader approach identified by the LTC? Frankly, I really want

[0:06:11] Trustee Allen (probable): to know what they want, where they want to go, how they want to do it. So one of them is work

[0:06:16] Trustee Allen (probable): with Comox First Nation to determine how they wish to be engaged. That's what I think is the

[0:06:22] Trustee Allen (probable): beginning. I don't think we should be directing it, frankly. Because back in 2014 and 2018,

[0:06:31] Trustee Allen (probable): we've had elected to elected meetings, and they've been really great. And then unfortunately,

[0:06:38] Trustee Allen (probable): Because what's going on here is we all know that what happened down at the Thatch is still an open wound.

[0:06:45] Trustee Allen (probable): And, you know, then it got opened again by the BC Ferries.

[0:06:50] Trustee Allen (probable): And you read the articles, you go to Clomox First Nations website, and there it is, right?

[0:06:54] Trustee Allen (probable): You know, right at the beginning, Oranby Island indigenous midden desecrated in BC Ferries thermal construction.

[0:07:02] Trustee Allen (probable): Right there, the news up on our page.

[0:07:06] Trustee Allen (probable): So we are not looking good.

[0:07:10] Trustee Allen (probable): um so instead of us driving that i really think that we should see what they want to do and i

[0:07:17] Trustee Allen (probable): know we send a letter out i don't think i saw the letter that went out and claire indicated that at

[0:07:22] Trustee Allen (probable): the trust council that she's not heard a response is that correct chair peterson or renee i haven't

[0:07:33] Voice 2: heard a follow-up i believe but uh chair peterson if um if you have information i

[0:07:39] Voice 5: don't have any

[0:07:40] Voice 5: further information on that um but i i appreciate uh what you have to say there trustee allen that

[0:07:48] Voice 5: that same line uh the bullet work with komox to determine how they wish to be engaged

[0:07:54] Voice 5: um was was the thing that i had highlighted there um and yes i absolutely appreciate that these

[0:08:04] Voice 5: these issues around the the ancestral burial sites um and the the disturbance of them around

[0:08:12] Voice 5: the terminal area and the thatch pub area that's that's uh significant and as you say you know an

[0:08:21] Voice 5: open wound a painful painful situation

[0:08:22] Voice 7: um i think what so we need to we need to do some reaching out

[0:08:36] Voice 5: to exactly like to determine as we say how how they wish to be engaged um in terms of

[0:08:43] Voice 5: the and i don't know if i'm uh anticipating too quickly here um uh manager uh gemra but uh

[0:08:55] Voice 5: there's two options laid out here um

[0:09:01] Voice 7: and there's uh

[0:09:07] Voice 5: one is to focus on actions to initiate and

[0:09:09] Voice 5: continue relationship building and two is to explore the interest to initiate a memorandum

[0:09:15] Voice 5: of understanding or protocol agreement um from my perspective i think option one leads to option two

[0:09:24] Voice 5: i wouldn't want to rule out option two um but i think to get to option two the first step to

[0:09:35] Voice 5: option two is is is to start with option one uh from my perspective so i think we need to

[0:09:43] Voice 5: I'd like us to leave the door open

[0:09:48] Voice 5: if the nation wants to

[0:09:51] Voice 5: work towards a memorandum of understanding or a protocol agreement

[0:09:54] Voice 5: that would be wonderful but I think we don't come in

[0:10:00] Voice 5: with

[0:10:02] Voice 3: any maybe preconceived ideas

[0:10:05] Voice 5: yeah we don't come in with preconceived ideas and we don't

[0:10:08] Voice 5: come in saying hey do you want a memorandum of understanding I think we need to start

[0:10:11] Voice 5: um work on that relationship and uh you know being mindful that that that the events of the

[0:10:22] Voice 5: past couple years on hornby and that um have as trustee allen said it's essentially an open wound

[0:10:30] Voice 5: and so we need to be we need to be open and listening um and really mindful in our approach

[0:10:38] Voice 5: so that's my thoughts we're on the same page

[0:10:42] Voice 5: yeah i

[0:10:43] Trustee Allen (probable): was gonna say we're we're sharing the

[0:10:47] Trustee Allen (probable): same brain here um i felt that exactly i thought let's not rush into and i've also looked at other

[0:10:53] Trustee Allen (probable): there's other uh what

[0:10:55] Voice 7: do you call it so agreements there's

[0:11:00] Trustee Allen (probable): i don't know if you're

[0:11:00] Trustee Allen (probable): familiar with friendship accord it's it's a really interesting way that first nations are

[0:11:07] Trustee Allen (probable): engaging with other with um there's nova scotia there's a lot of i could send this to you but it's

[0:11:14] Trustee Allen (probable): And basically, it's like, it's a toolkit in terms of dealing with First Nations.

[0:11:20] Trustee Allen (probable): It starts with why do you want to form a partnership?

[0:11:22] Trustee Allen (probable): What benefits do you hope to see from a stronger relationship?

[0:11:25] Trustee Allen (probable): What is your current relationship with these communities?

[0:11:27] Trustee Allen (probable): Are there issues or conflicts?

[0:11:29] Trustee Allen (probable): What are the potential areas where we could collaborate?

[0:11:32] Trustee Allen (probable): So these are all things that I think we need to go and approach them right from the get-go

[0:11:38] Trustee Allen (probable): at the beginning, and then let them steer this.

[0:11:42] Trustee Allen (probable): Let them, you know, as they say, grab their own paddle, and then we will jump in.

[0:11:45] Trustee Allen (probable): and join them um so i i look at it as different stages and the fact that um their terms are only

[0:11:53] Trustee Allen (probable): two years and

[0:11:55] Voice 7: i know i know it was brought up in multiple years this

[0:11:59] Trustee Allen (probable): whole initiative i don't i'd

[0:12:03] Trustee Allen (probable): see it more of a shorter term like just engage with this particular council right now so you

[0:12:09] Trustee Allen (probable): know just basically how can we help better represent their interests and uh and improve

[0:12:15] Trustee Allen (probable): the referral process I wrote down and more education stewardship regarding heritage sites

[0:12:22] Trustee Allen (probable): and also the place names. Shigal Spit is actually called Plak Dau and then I was noted that we're

[0:12:32] Trustee Allen (probable): not following their cultural heritage policy and that's what was Chief Rempel brought that up

[0:12:38] Trustee Allen (probable): in the beginning of the whole thatch

[0:12:40] Voice 7: issue and so I didn't get a chance to even look that up

[0:12:45] Voice 7: because we just got

[0:12:47] Trustee Allen (probable): out of trust council so yes i would like us to see us go start with

[0:12:53] Trustee Allen (probable): number one and then uh see what unfolds so through

[0:13:00] Voice 3: the chair um so i i can absolutely um

[0:13:04] Voice 3: work that um that direction into the proposal in the business case to keep them both here and

[0:13:13] Voice 3: and explain, keep them both as part of this overall business case, talk about first, we're

[0:13:21] Voice 3: going to do this, then if that happens, and we get to this piece, I can even change that wording

[0:13:28] Voice 3: and not word it in a way that sounds very, I wanted to move away from the wording of a protocol

[0:13:34] Voice 3: agreement, because like you said, Trustee Allen, there are other ways to talk about what works,

[0:13:40] Voice 3: um along with Comox First Nations and what they're interested in so I can even um make that

[0:13:46] Voice 3: wording maybe not call it something like a memorandum or or protocol maybe don't use those

[0:13:52] Voice 3: words but get uh convey what you explained about um exploring those ways of of moving forward

[0:14:00] Voice 3: together with Comox First Nations so I can do that that helps me thank you um what I'd also

[0:14:08] Voice 3: like to cover or ask so what I'm also capturing is and we'll have time to identify some more

[0:14:18] Voice 3: actions what I wanted to check in with you on is what I'm hearing today I'll describe as examples

[0:14:26] Voice 3: of some maybe some interests or areas that we could talk about but I think the idea and the

[0:14:34] Voice 3: the approach um what i'm hearing is nothing specific it's more about talking about some ideas

[0:14:39] Voice 3: as um comox first nation might be interested in in talking about um so really leaving that piece

[0:14:47] Voice 3: up to how the conversations unfold so we won't um we're not going to have a list of things we

[0:14:54] Voice 3: we need to talk about that's not the intent the intent is to really just form these initial

[0:15:00] Voice 3: conversations in a relationship, right? So I'll capture that as well. So that helps me. Thank you.

[0:15:08] Voice 3: The other aspect I wanted to flag and bring up for the LTC is the part of the LTC's commitment

[0:15:21] Voice 3: to the project. So what I'll be suggesting in the business case is, and I wanted to get your

[0:15:28] Voice 3: confirmation on is that this is a priority for the ltc it really needs to be something and i'm

[0:15:35] Voice 3: hearing that today it really needs to be championed and led by the hornby ltc in reaching out to chief

[0:15:42] Voice 3: and council staff will be here to support and that's what i'm working through is identifying

[0:15:48] Voice 3: and making sure that you have the staff report to say hey we're going to do a meeting or let's

[0:15:54] Voice 3: do a workshop and we we have the resources and the people and the time to do that for you right

[0:15:59] Voice 3: and to support you in those conversations so that's why it helps but I do want you to also

[0:16:05] Voice 3: recognize and get that confirmation which I think I have today and I'm hearing it is that this

[0:16:11] Voice 3: project is a priority and it could be a priority over the next couple fiscal years so I'm saying

[0:16:17] Voice 3: that in the business case in a way to identify that could be in addition to next year it could

[0:16:23] Voice 3: It could take a couple of years and it's ongoing.

[0:16:25] Voice 3: These conversations are ongoing.

[0:16:27] Voice 3: And I just wanted to take the pulse of that piece.

[0:16:32] Voice 3: I didn't want to speak out of turn through the business case.

[0:16:35] Voice 3: So I just wanted to check in with you on that as well.

[0:16:39] Voice 7: Through the chair?

[0:16:42] Voice 7: Yes.

[0:16:43] Voice 7: No, that sounds great, Renee.

[0:16:51] Voice 2: Fiscal year, multiple years.

[0:16:53] Trustee Allen (probable): Yes, I was going to say within the timeline.

[0:16:55] Trustee Allen (probable): you know and that works within the timeline of their election too they were just you know january

[0:17:01] Trustee Allen (probable): was they were just elected two years is their term so definitely within that timeline would be

[0:17:11] Trustee Allen (probable): perfect and then you know and then we'll see where we go in terms of and i do i really encourage you

[0:17:17] Trustee Allen (probable): guys to look at the friendship at court where i'll send you stuff because it's

[0:17:20] Voice 3: yes please

[0:17:22] Trustee Allen (probable): It's more of sort of a, what do you call, softer, gentler relationship,

[0:17:30] Voice 7: as opposed to this.

[0:17:33] Voice 5: Yeah, for sure. And I think it's important that we're open to whichever direction, if any of those that they want to go.

[0:17:49] Voice 5: So certainly, you know, memorandum of understanding or protocol agreement are more formal, but

[0:17:55] Voice 5: as we noted earlier, it's a little abrupt, I think, to start suggesting that.

[0:18:04] Voice 5: So indeed, if they suggest some kind of an alternative arrangement to those sort of more

[0:18:10] Voice 5: more formal government-y type agreements,

[0:18:16] Voice 5: then it sounds like Trustee Allen's open to that.

[0:18:21] Voice 5: And I certainly, you know,

[0:18:24] Voice 5: it comes back to the first thing you said,

[0:18:26] Voice 5: which was the first thing I highlighted.

[0:18:28] Voice 5: We really need to find out how they want to proceed

[0:18:33] Voice 5: and trying to work together in a better way

[0:18:37] Voice 5: than has been in the past.

[0:18:40] Voice 5: and I assume that we'll have

[0:18:41] Voice 5: sorry I was just going to say

[0:18:45] Voice 5: I assume we'll have

[0:18:48] Voice 5: Robin Caffey will be

[0:18:50] Voice 5: part of

[0:18:51] Voice 5: advancing this

[0:18:53] Voice 5: go ahead Trustee Allen sorry

[0:18:55] Trustee Allen (probable): sorry I find it odd how

[0:18:56] Trustee Allen (probable): I put my hand up I'm not sure

[0:18:59] Trustee Allen (probable): especially when there's just two of us

[0:19:01] Trustee Allen (probable): anyways I just wanted to share this is a letter

[0:19:03] Trustee Allen (probable): from Chief Nicole Rempel

[0:19:06] Trustee Allen (probable): in 2018

[0:19:08] Trustee Allen (probable): we had a

[0:19:09] Trustee Allen (probable): a two-day session with them and i just want to quote what she said as leaders in our community

[0:19:16] Trustee Allen (probable): chief and council believe it is imperative to develop strong relationships with our neighbors

[0:19:20] Trustee Allen (probable): on both a political and administrative level by participating in these sessions we're all

[0:19:26] Trustee Allen (probable): working toward our own version of reconciliation reconciliation calls for community action this is

[0:19:32] Trustee Allen (probable): an opportunity for us to be the catalyst for change our fundamental objective was to create

[0:19:37] Trustee Allen (probable): a collaborative process which would enable us each of us to engage openly and constructively

[0:19:43] Trustee Allen (probable): about our relationships to assess both the positive and negative attributes and uh and of

[0:19:49] Trustee Allen (probable): course they their their um byline or what is it is actually moving forward dare i say it i can't

[0:19:56] Trustee Allen (probable): pronounce the first nations word but yeah she kind of summed up basically what i felt back then and

[0:20:07] Trustee Allen (probable): what I still feel and hopefully that's what the new chief feels too.

[0:20:13] Voice 2: And through the chair if

[0:20:14] Voice 2: you're if you're comfortable

[0:20:15] Voice 3: Trustee Allen I would like to if could I get a copy of that because I

[0:20:19] Voice 3: would like to include that as part of the business case too. I think that captures the intent here

[0:20:26] Voice 3: that we're talking about.

[0:20:28] Trustee Allen (probable): Okay look it's a hard copy so I'll have to type it or I'll scan it and

[0:20:32] Trustee Allen (probable): send it to you.

[0:20:32] Voice 3: Yeah you can scan it or

[0:20:34] Trustee Allen (probable): take a

[0:20:36] Voice 3: picture of it and send it to me whatever works

[0:20:37] Voice 3: works for you um okay and i also wanted to give maybe an example of what i would suggest um some

[0:20:48] Voice 3: ideas at this time in the business case could be um maybe there's workshops that either the ltc can

[0:20:57] Voice 3: we can put together and you can give us some some ideas of things that the ltc can talk about

[0:21:05] Voice 3: out together. If there's any learning pieces you would like to pursue, like, you know, let's learn

[0:21:11] Voice 3: about different kinds of ways we can talk about this as we have our conversations with COMACs,

[0:21:17] Voice 3: right? Maybe there's friendship accords, there's other things out there. It allows that time for

[0:21:23] Voice 3: us to get together and talk about what are some good things or what are some things that we would

[0:21:27] Voice 3: like to pursue. So that's, that's, those are some of the ideas that I, that could happen.

[0:21:32] Voice 3: in um and if that's something to suggest what i'll do is i'll capture these ideas so that we start to

[0:21:38] Voice 3: we don't lose them as we we begin this work so that could be an opportunity for example so that

[0:21:44] Voice 3: that sounds good thank you i have that that direction that's good okay and the

[0:21:49] Voice 3: yeah no i

[0:21:51] Trustee Allen (probable): didn't want to talk about what's what's wrong about this whole scenario is that our development

[0:21:57] Trustee Allen (probable): approval permit process is just totally in conflict with the whole heritage you know the

[0:22:06] Trustee Allen (probable): whole cultural heritage policy and that's a huge thing and i don't know you know we can't bring it

[0:22:10] Trustee Allen (probable): up but we wouldn't have had that whole thing going on with that they would have stopped building but

[0:22:16] Trustee Allen (probable): apparently all the boxes were ticked and they can carry on no matter how upset first nations were

[0:22:21] Trustee Allen (probable): about that and that really troubles me but that's another bigger conversation um at a higher level

[0:22:27] Trustee Allen (probable): but so but i'll just say but it's just it's lurking there you know it's always lurking that

[0:22:32] Trustee Allen (probable): so and i don't know how yeah i don't know where to begin with that one to be honest and that's

[0:22:39] Trustee Allen (probable): what i'm struggling with in terms of reaching out and maybe they will they will start the

[0:22:46] Trustee Allen (probable): conversation and then we'll find out how they like us to deal with that because i have no idea

[0:22:53] Trustee Allen (probable): Yeah,

[0:22:54] Voice 5: well, and one of the things that that that brings up for me is last term when we had the reconciliation working group as a as a sub subcommittee.

[0:23:10] Voice 5: the whole notion that we as trustees are working inside this colonial system

[0:23:21] Voice 5: and we're trying to work and reach out to First Nations whose systems and ways of doing things

[0:23:31] Voice 5: don't necessarily mesh with our constructs and that there's going to be that tension.

[0:23:39] Voice 5: But the ways absolutely reaching out and having those tough conversations is the only way we're going to be able to sort of adjust our processes in a way that's essentially less offensive, I suppose, is one way of putting it, more in harmony with sort of the way that they might do business.

[0:24:05] Voice 5: I see Trustee Scott's joined us. I'm glad to see you this morning.

[0:24:13] Voice 7: Yeah, sorry about that.

[0:24:14] Voice 7: I completely missed it.

[0:24:18] Voice 7: I'm out on the boat with Humpback Whales and Salmon.

[0:24:22] Voice 7: Can you hear me?

[0:24:28] Voice 5: Yeah, we can hear you.

[0:24:29] Voice 5: You're a little bit in and out, but I'm glad you made it.

[0:24:33] Voice 5: And we're just sort of going through the, just making a few comments here.

[0:24:43] Voice 5: Both Trustee Allen and I picked out as the first thing.

[0:24:48] Voice 5: there's a line in the in the first page or i guess the second page of the staff report that says

[0:24:53] Voice 5: uh to work with comox first nation determine how they wish to be engaged so that's sort of

[0:25:00] Voice 5: the starting point um that we've mostly been talking about to sort of get you up to speed

[0:25:06] Voice 5: uh i think uh both trustee allen and i agree that the the most reasonable starting point is to

[0:25:15] Voice 5: is to reach out and before we say, oh, we think we should have a protocol agreement or something

[0:25:24] Voice 5: else that we need to reach out sort of with an open mind and find out what they're thinking and

[0:25:32] Voice 5: how they want to work on trying to build a relationship before we sort of come with a

[0:25:37] Voice 5: framework saying this is how we're going to do step one, step two, et cetera. So that's sort of

[0:25:43] Voice 5: a my brief recap of where we've been this morning and if anyone um else would like to add anything

[0:25:49] Voice 7: please go ahead that sounds good to me thank you great

[0:25:59] Voice 3: thank you um another aspect i wanted to

[0:26:02] Voice 3: touch um just touch base on is so you understand um the business case piece of it is um this will

[0:26:11] Voice 3: be on page four of the staff report. Capturing the range, I'm going to call it a range of the

[0:26:19] Voice 3: budget estimate because we haven't done this kind of work before to accurately capture a budget

[0:26:28] Voice 3: estimate. I'll do my best and it'll be a range of a cost going to the various committees.

[0:26:38] Voice 3: The process itself is also, I'm unsure of how to navigate it and I've been speaking with Director Cermak on how best to present this.

[0:26:52] Voice 3: So I'm still pursuing this coming as a business case to the Financial Planning Committee and the Regional Planning Committee, and suggesting that other potential sources might be the best way, using existing funding, the existing funding program on the Islands Trust Reconciliation Capacity Program,

[0:27:16] Voice 3: program, as opposed to requesting new capital money, for example, might help with the success

[0:27:23] Voice 3: of this project moving forward. So those are some of the aspects I'm also flagging as part

[0:27:29] Voice 3: of the business case. I just want you to also be aware of that, that I'll be identifying some

[0:27:36] Voice 3: other areas of funding sources to work on. The final point that I wanted to check in with you on

[0:27:45] Voice 3: was just that so including both like a step one and a step two in the work that would be happening

[0:27:52] Voice 3: over the next year and potentially the next couple years the cost estimate or sorry not the cost the

[0:27:58] Voice 3: budget estimate will reflect that and I'm also mindful to take your feedback on some of the ideas

[0:28:06] Voice 3: and help illustrate that in the business case when talking about that budget estimate so we

[0:28:12] Voice 3: we really have a good idea of, or I can explain that approach and match that with the budget

[0:28:19] Voice 3: estimate. It's not a fine science because we're dealing in ranges and we haven't pursued some of

[0:28:26] Voice 3: these activities before, right, and these actions. So I have the clarity, I believe, to be able to

[0:28:33] Voice 3: explain that and capture that in the business case. So I believe that wraps up the information

[0:28:41] Voice 3: I needed from you that's helpful for me because I think I did have some some outstanding pieces

[0:28:47] Voice 3: that I needed from you so thank you thank you for your time

[0:28:51] Voice 8: uh trustee Allen yeah

[0:28:53] Trustee Allen (probable): I just want to

[0:28:54] Trustee Allen (probable): know so what how's how's what's basically the process is going to be Renee are you going to

[0:28:58] Trustee Allen (probable): come back for our next LTC meeting with something or uh where is this how's this going to be playing

[0:29:04] Trustee Allen (probable): out so

[0:29:05] Voice 3: I'll take this information today and draft a business case and carry it forward um I do have

[0:29:12] Voice 3: the standing information of the um the resolution of endorsing the business case if you wanted to

[0:29:18] Voice 3: i don't think it's necessary to do that again today but if you would like the clarity um i may

[0:29:25] Voice 3: suggest that there's a motion to capture this this feedback today in that endorsement i don't think

[0:29:33] Voice 3: it's necessary um because i have that information the next step is i'll draft a business case

[0:29:40] Voice 3: pardon me i'm getting a little bit of feedback i'll draft the business case and wind it forward

[0:29:44] Voice 3: to the next committee meeting and that looks like it's going to be coming up um the financial

[0:29:52] Voice 3: planning committee budget deliberations on october 18th so i'll be targeting that um to get it in

[0:29:59] Voice 3: in front.

[0:30:00] Voice 3: of the next committee for any budget conversations and approvals to help move this forward

[0:30:08] Voice 3: for direction and any questions that i get back that i don't have information for

[0:30:14] Voice 3: i will be returning back to the ltc for any direction needed but i believe i have

[0:30:20] Voice 3: i have adequate information to be able to move forward okay

[0:30:25] Trustee Allen (probable): so that's because it's going to be

[0:30:28] Trustee Allen (probable): up to five thousand dollars that's why it's going to be going to financial committee

[0:30:32] Voice 3: It'll be more than that, in that I'm actually estimating with the two pieces and the kind of work that could be involved, it could be more closer to about $10,000 to really make sure we have some time and the space.

[0:30:50] Voice 3: if we're contributing to Comox First Nation for example for their capacity and their time

[0:30:56] Voice 3: we need to account for that and I my initial numbers that I provided in that first step

[0:31:05] Voice 3: didn't include maybe as much of that as I did more more research since this report saw you last so

[0:31:12] Voice 3: that's how that would be reflected you might see a number closer to a range of five to ten or twelve

[0:31:19] Voice 3: thousand dollars to be able to allow that that space to happen um i might i might get uh no we

[0:31:26] Voice 3: have this much to to provide you through the existing funding sources and i'll bring that back

[0:31:32] Voice 3: and it sounds like we can we'll do our best to work within that okay

[0:31:38] Trustee Allen (probable): and yeah just gonna sorry

[0:31:41] Trustee Allen (probable): thanks we're obviously gonna explore funding sources in terms of what's available grants

[0:31:47] Trustee Allen (probable): grants, et cetera, for this. Okay, great.

[0:31:48] Voice 3: Correct. And that, that information is already included in

[0:31:51] Voice 3: that draft proposal you saw. So the draft proposal is as much of that business case information as I

[0:31:58] Voice 3: could collect at the time. So you'll see this information just presented in a, in a business

[0:32:06] Voice 3: case format when I bring that forward. So much of the information you have already seen through

[0:32:12] Voice 3: this draft proposal. I just was playing with the wording of what the heck to call this document.

[0:32:17] Voice 3: But that's what it's turning into is a business case.

[0:32:22] Voice 5: Yeah. And of course, especially in the last couple of years through Financial Planning Committee and Trust Council and a sort of a thirst for zero growth in the budget.

[0:32:37] Voice 5: it uh in my experience through committee and everything else is start at the top end because

[0:32:45] Voice 5: there's a good chance that uh the proposal will be advanced but at a lower uh lower figure than

[0:32:52] Voice 5: initially proposed so that's that's just sort of how things seem to be rolling i know last year

[0:32:59] Voice 5: uh a lot of committees were asked to essentially chop a few thousand here and a few thousand there

[0:33:07] Voice 5: off a number of projects and that's sort of how things roll out. So I would just encourage you to

[0:33:14] Voice 5: think about what the, you know, to make the proposal at the higher end so that there's room

[0:33:21] Voice 5: to meet those requests and still be able to proceed in the way that the LTC would like to

[0:33:29] Voice 5: proceed so just sort of a pragmatic reality check there so in terms of today i note that there's a

[0:33:38] Voice 5: couple of recommendations at the top of the staff report are are we ready to go there now or is

[0:33:44] Voice 5: there more uh discussion or information uh needed from uh any of the trustees or from the regional

[0:33:53] Voice 7: planning manager i'm fine too pass

[0:33:58] Voice 7: okay so

[0:34:03] Voice 5: would someone like to make the motions i

[0:34:06] Trustee Allen (probable): just want to just clarify so when i make the

[0:34:08] Trustee Allen (probable): motion is do i have to say option one here somewhere i'm just trying to figure out or

[0:34:13] Trustee Allen (probable): is that a given already renee through

[0:34:17] Voice 2: the chair um

[0:34:18] Voice 3: to because we already have resolutions passed

[0:34:22] Voice 3: with the, I just pulled the staff report forward, what you could give a motion and a resolution to

[0:34:30] Voice 3: is for the Hornby Trust, Local Trust Committee to endorse the proposal information with both

[0:34:40] Voice 3: options for the business case moving forward. And that would clarify, that would be different

[0:34:48] Voice 3: than the last resolution you gave, and it would clarify that you would like to proceed with both

[0:34:52] Voice 3: of those because this report did specify i would recommend just the first option but you've you've

[0:34:58] Voice 3: actually given me some direction there to pursue to use both options and incorporate them both

[0:35:04] Voice 3: into the business case so i would i would um suggest a motion such as that the hornby island

[0:35:12] Voice 3: and local trust committee endorse the

[0:35:17] Voice 2: proposed the proposal including option one and option two

[0:35:26] Voice 3: for the first nation relationship building major project okay

[0:35:32] Voice 5: so the first the first motion there

[0:35:35] Voice 5: just with including options one and two after proposal correct

[0:35:41] Voice 7: um go

[0:35:45] Trustee Allen (probable): ahead trustee

[0:35:47] Trustee Allen (probable): Well, from our discussion, we didn't really want option two at this particular time, so I'm not sure why. And also, I'd like to have that friendship accord included in option two, if that's going to be. So I'm confused why we're including option two when we haven't really, we're going to see how option one plays out.

[0:36:04] Trustee Allen (probable): Okay, well,

[0:36:06] Voice 5: what I thought we had discussed, and correct me if I'm wrong, is that we wanted to leave the, we didn't want to push, but we wanted to leave the door open if there's desire by the nation to proceed to sort of the option to areas so that we were putting ourselves in a position to advance.

[0:36:31] Voice 5: if they're interested in in in this sort of thing um and whereas if we only put option one into the

[0:36:41] Voice 5: business case we're uh we're sort of hamstringing ourselves if there is uh a willingness or a desire

[0:36:48] Voice 5: to move um on the on behalf of the nation just and i'll get to you in a moment trustee scott i'm

[0:36:55] Voice 5: gonna uh go to the regional planning manager and then i'll come back to you trustee scott

[0:37:02] Voice 2: through the chair

[0:37:02] Voice 3: what i can clarify for option two that i heard is option two would include

[0:37:08] Voice 3: as such as so explore interests to initiate um conversations and discussions such as

[0:37:16] Voice 3: um a friendship accord an mou so i'm going to add that wording in there so that's captured

[0:37:22] Voice 3: as part of this so that intent won't be lost thanks

[0:37:27] Voice 7: trustee scott yeah i moved up

[0:37:31] Voice 7: that

[0:37:32] Voice 8: we support options one and two of the

[0:37:37] Voice 7: I'm going to lose the wording here but of the proposal

[0:37:44] Voice 7: that was presented as of today's date something like that okay

[0:37:55] Voice 5: I'm just going

[0:37:56] Voice 7: to check in

[0:37:57] Voice 7: I

[0:37:58] Voice 5: did I'm just going to check in with our our amazing recorder because I bet she's got it

[0:38:03] Voice 5: um just how we want it trustee allen yeah

[0:38:08] Trustee Allen (probable): i was just going to move it and not in grant's words

[0:38:10] Trustee Allen (probable): but what's been written and what renee has just told us i'm not sure why grant has just thrown

[0:38:14] Trustee Allen (probable): out another motion okay

[0:38:17] Voice 5: well it uh as long as we get what staff needs that's that that's the main

[0:38:21] Voice 5: thing and i think i think trustee scott was trying to get there but may not have that in uh in front

[0:38:27] Voice 8: No, I mean, no, I don't.

[0:38:29] Voice 8: So I heard, yeah.

[0:38:33] Voice 5: How about we let Trustee Allen make the motion

[0:38:36] Voice 5: and Trustee Scott, you second it.

[0:38:39] Voice 5: Go ahead, Trustee Allen.

[0:38:41] Trustee Allen (probable): I move that the local trust committee

[0:38:45] Trustee Allen (probable): endorse a proposal for the First Nation Relationship Building

[0:38:49] Voice 7: option one and option two.

[0:38:53] Voice 7: Is that correct?

[0:38:57] Voice 5: I'm seeing a nod, yes.

[0:38:59] Voice 5: So moved.

[0:39:00] Voice 5: Trustee Scott, would you like to second the motion?

[0:39:03] Voice 5: I will.

[0:39:06] Voice 5: Region planning manager?

[0:39:08] Voice 2: Through the chair, if you'd like the recorder to read back the motion that you have heard.

[0:39:13] Voice 5: Great. Okay. I was going to do that a moment ago.

[0:39:16] Voice 5: Catherine, can you read back the motion so we make sure we're getting the right thing for the staff here?

[0:39:24] Voice 7: Hello.

[0:39:25] Voice 7: um yes

[0:39:29] Voice 4: the way trustee allen had it is that the hornby island local trust committee

[0:39:34] Voice 4: endorsed the proposal for first nation relationship building including option one and option two

[0:39:41] Voice 4: for oh sorry that the hornby island local trust committee endorsed the proposal

[0:39:52] Voice 4: first nation relationship building major project including option one and option two

[0:39:57] Voice 4: okay

[0:39:59] Voice 5: and that works for staff excellent and should we go ahead and call the question on that then any

[0:40:07] Voice 5: further discussion required okay all those in favor okay and that carries unanimously and then

[0:40:17] Voice 5: there's a second uh motion there trustee allen oh hold on renee through

[0:40:25] Voice 3: the chair um the ltc has

[0:40:27] Voice 3: already carried um this motion as a resolution from your last meeting i understand so that's

[0:40:34] Voice 3: okay

[0:40:34] Voice 5: so we don't need that one okay simple simple so is there anything else we need to address

[0:40:41] Voice 5: today before we move uh move to adjournment through

[0:40:46] Voice 3: the chair i have your information

[0:40:49] Voice 3: thank you so much this gives me um the information i needed for the business case

[0:40:53] Voice 3: um to move this forward so i thank you for your time i don't have any other questions

[0:41:00] Voice 5: thank you very much and any anything else from trustees trustee scott yes i just

[0:41:09] Voice 7: say

[0:41:09] Voice 8: i apologize for having i don't know what the right words are for just

[0:41:14] Voice 8: missing out on this morning meeting i apologize thank you well

[0:41:20] Voice 5: i'm glad i'm glad you joined us

[0:41:22] Voice 5: eventually and anything further from you trustee allen no thank you one and all right well

[0:41:29] Voice 5: well thanks everybody for uh this and i'm glad we're going to be able to get this

[0:41:35] Voice 5: out in a timely fashion for the other committees to look at and and uh hopefully approve the

[0:41:42] Voice 5: funding that we're requesting so since there's nothing further i will call for adjournment

[0:41:49] Voice 5: and of course our next uh regular meeting is not until the 3rd of november so until then

[0:42:00] Voice 5: And I

[0:42:00] Voice 7: do.

[0:42:03] Voice 7: We'll call the meeting adjourned.

[0:42:05] Voice 7: Thank you.

[0:42:06] Voice 7: Sure.

[0:42:07] Voice 7: Bye.

[0:42:09] Voice 7: Thank you.

[0:42:10] Voice 7: Bye.

[0:42:11] Voice 7: Thank you so much, Catherine.

[0:42:13] Voice 7: Thank you.

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
September 29, 2023 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
Date:  
Location:  
September 29, 2023 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Margot Thomaidis, Island Planner 
 Katherine Vogt, Recorder 
  
Others Present: Wendy Burton, Chair of the Hornby Island Advisory Planning Commission 
 There was approximately one (1) member of the public and no members of 
the media in attendance. 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 8:48 am. He acknowledged that the meeting was 
being held on the territory of the Coast Salish First Nations. He introduced himself, Trustees, 
Staff, and Recorder; and welcomed members of the public. He noted that Trustee Scott would 
be delayed in attending the meeting. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. BUSINESS ITEMS 
3.1 Major Project: Draft Proposal for 2024/2025 Budget Process - for direction and 
endorsement 
Regional Planning Manager Jamurat presented the staff report, titled “Major Project 
Proposal Endorsement for 2024/2025 Budget Process” dated September 8, 2023, which 
recommends that Trustees endorse the proposal for First Nation Relationship-Building 
as a Major Project for budget consideration for the 2024/2025 fiscal year.  
 
Regional Planning Manager Jamurat offered that the Major Project could start with only 
Option 1: to focus on actions to initiate and continue relationship-building; or could also 
include Option 2: to explore the interest to initiate a Memorandum of Understanding 
(MOU) or protocol agreement with K’ómoks First Nation; and that the Major Project 
could extend over two years. 
 
Trustee Allen noted the following: 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
September 29, 2023 
 It is important that K’ómoksFirst Nation (KFN) lead the terms of engagement. 
 The 2018 Thatch situation, at which a KFN ancestral remains site was disturbed, was 
recently recapitulated for KFN when BC Ferries mistakenly removed an arbutus tree 
near the BC Ferries terminal site without consultation with KFN; as noted on the 
KFN website with the August 22, 2023 Chek News story “Hor nby Isl an d 
Indigenous midden ‘desecrated’ in BC Ferries terminal construction. 
 It is not known if any responses to the introduction letters recently sent out to First 
Nations by the Director of Trust Area Services have been received. 
 ‘Friendship Accord’ is an interesting new way that First Nations are engaging that 
should be explored. 
 The focus should be on how to better represent First Nations’ interests by improving 
the First Nations referral process; expanding education stewardship of Cultural 
Heritage Sites; inclusion of First Nations place names; and proper adherence to First 
Nations’ policies on Cultural Heritage Sites.  
 A 2018 letter from KFN Chief Rempel summarizes KFN’s vision for collaboration and 
reconciliation. 
o Regional Planning Manager Jamurat requested a copy of the hard copy 
letter to be included in the Major Project business case. 
Trustee Scott joined the meeting at 9:13 am. 
 
Planner Jamurat noted that the Major Project budget estimate could range from $5000 
to $12,000, and include capacity funding for First Nations engagement; and that this 
business case would be reviewed by the Financial Planning Committee at their budget 
deliberations meeting on October 18, 2023.  
 
Planner Jamurat clarified that ‘Friendship Accord’ exploration would be included in 
Option 2. 
 
HO-LTC-2023-042 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee endorse the proposal for the First Nation 
Relationship Building Major Project, including Option 1 and Option 2. 
CARRIED 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 9:31 pm. 
 
_________________________ 
Timothy Peterson, Chair 
Certified Correct: 
_________________________ 
Katherine Vogt, Recorder