Denman Island Local Trust Committee regular meeting, October 3, 2023

[0:00:19] Voice 8: recording yes we've got the live stream going okay

[0:00:27] Trustee Maude (probable): that's what i heard there we go it's good to go

[0:00:32] Trustee Maude (probable): we're good to go thank you very much good morning thank you for joining us today for the regular

[0:00:38] Trustee Maude (probable): meeting of the denmark trust committee i want to begin by acknowledging that we are fortunate to

[0:00:43] be able to gather today across locations across

[0:00:45] Trustee Maude (probable): the territory of the coast edge people i am david

[0:00:49] Trustee Maude (probable): model i can remain on and share with them about the trust committee i'm joined today by your

[0:00:54] Trustee Maude (probable): demo trustee david graham um sam unfortunately or maybe fortunately is off in europe or uk

[0:01:02] Trustee Maude (probable): on a family adventure so he won't be joining us today um together we make up the demo trust

[0:01:07] Trustee Maude (probable): committee this meeting is being live streamed and recorded for those who are able to attend

[0:01:12] Trustee Maude (probable): the person's day recording will be posted to the arts press website for future viewing

[0:01:16] Trustee Maude (probable): We have some staff members joining us today.

[0:01:19] Trustee Maude (probable): Renee has come out, regional planning manager for Isles Press,

[0:01:24] Trustee Maude (probable): Northern Isles, Gabriela, Vicky Bocheman is our minute taker.

[0:01:28] Trustee Maude (probable): Marissa Chadlick is joining us today from Victoria.

[0:01:32] Trustee Maude (probable): Marlos Carter and Sonia Zupanek also join us via Zoom when it's their time.

[0:01:39] Trustee Maude (probable): It looks like we have a pilot enforcement manager, Warren Ding,

[0:01:42] Trustee Maude (probable): who will also be joining us later via Zoom.

[0:01:44] Trustee Maude (probable): This meeting is an official forum for your local trust committee to make decisions about

[0:01:48] Trustee Maude (probable): land use, planning matters, and discuss relevant business.

[0:01:52] Trustee Maude (probable): I want to add this is a place of employment, despite the fact that many staff own their

[0:01:55] Trustee Maude (probable): own home.

[0:01:56] Trustee Maude (probable): Our staff have the right to a safe and respectful workplace.

[0:01:59] Trustee Maude (probable): So moving forward, we have an agenda, but for us, do we have any additions or deletions

[0:02:05] Trustee Maude (probable): or anything?

[0:02:06] Trustee Maude (probable): Not for me.

[0:02:07] Trustee Maude (probable): So by consent, we will move forward with the agenda.

[0:02:11] Trustee Maude (probable): it

[0:02:11] Voice 7: yes

[0:02:13] Trustee Maude (probable): oh sorry sorry i totally ran the important people to the table that's

[0:02:17] Voice 7: fine um to the chair

[0:02:18] Voice 7: just one update um we no longer have any items in closed so that so

[0:02:24] Trustee Maude (probable): the closest close piece

[0:02:25] Trustee Maude (probable): okay

[0:02:26] Voice 7: so the first thing is we have our trustee report usually

[0:02:42] So just recurring that from Andrew Allen, where he had one

[0:02:47] Voice 7: of the quarterly meetings of Trust Council.

[0:02:51] Voice 7: And I think it was a pretty good meeting, as those meetings are.

[0:02:56] They're exhausting, especially for chair and

[0:02:59] Voice 7: vice chairs who are trying to bring in 26 verbose trustees, members of the public, the weather, you know, strange sleeping situations.

[0:03:10] Voice 7: and we pulled it off um you might have explained that well i always bring my pillow but if i could

[0:03:18] Voice 7: bring my mattress i would so i don't know about you but it's got a tricky bag mattress is really

[0:03:23] Voice 7: an important thing that informs how successful you are during these proceedings when you're working

[0:03:31] Voice 8: one thing i found interesting it was a camera where we produced some legal

[0:03:37] opinions as to the

[0:03:38] authentic trust thing that we

[0:03:40] often quote as we protect

[0:03:41] trust area, local

[0:03:44] amenities, and

[0:03:45] Voice 7: the natural environment

[0:03:46] Voice 7: for residents and the

[0:03:48] Voice 7: population we see. That's it in a nutshell.

[0:03:51] Voice 7: And

[0:03:52] Voice 7: we've been wrestling, I think,

[0:03:54] since day one. A,

[0:03:56] what does it mean? B,

[0:03:58] is there a priority between those

[0:04:00] three requirements, the

[0:04:02] natural

[0:04:02] Voice 7: trust, the trust area,

[0:04:04] Voice 7: the area, the amenities and the natural environment.

[0:04:11] Voice 7: And, you know, that's always been a question.

[0:04:14] Voice 7: And I know that the review that they had last term,

[0:04:16] Voice 7: you were a part of that term.

[0:04:18] Voice 7: There was, the consultants identified some confusion

[0:04:21] Voice 7: amongst trustees as to what the heck does it mean?

[0:04:24] Voice 7: Is it all?

[0:04:24] Voice 7: So anyway, we had a chance in Canberra

[0:04:26] Voice 7: to look at our legal opinions,

[0:04:28] Voice 7: which are client privileged documents

[0:04:30] Voice 7: documents between Islands Trust and the Loyal Spice of Canberra.

[0:04:34] But we were able to come out of Canberra and at least I think bring some clarity to the fact that there are three distinct areas where we have jurisdiction and where we have to do our work.

[0:04:47] Voice 7: The trust area, Islands Trust area, which includes the lands of the islands and the, not the water,

[0:04:54] Voice 7: That's a provincial, and in some cases a federal area of responsibility with the land under the water to mid-chamber throughout the trust period.

[0:05:06] Voice 7: That's one. The unique amenities, unique amenities pretty much involve us,

[0:05:16] Voice 7: Our towns, our villages, our economic areas, our houses, our driveways, the things that

[0:05:26] Voice 7: we do on these islands, including our recreation, whatever that means for each island.

[0:05:31] Voice 7: And then, of course, the natural environment.

[0:05:34] Voice 7: The natural environment, though it's hard-pressed to really identify a natural environment that

[0:05:39] Voice 7: hasn't been modified by either last or first nations or even mother nature herself with

[0:05:45] Voice 7: you know used to be a mile of ice on top of him i mean that's not that's an interesting

[0:05:53] Voice 7: perspective i think the question whether there was a priority amongst these three was was not

[0:06:00] Voice 7: there was there is not a priority they're all really important we have to look at each

[0:06:04] Voice 7: and we have to balance the decisions that we make based on those three areas

[0:06:10] Voice 7: Once we, as the local trust committee, have done that, have addressed those three areas

[0:06:15] Voice 7: with whatever we do, whatever bylaws we make or whatever policies or changes that we make,

[0:06:21] Voice 7: then we've done our job.

[0:06:23] Voice 7: I thought, okay, that's clear for me, it's clear for you, and the discussion will probably

[0:06:30] continue for the next 50 years, as to what it means.

[0:06:33] Voice 7: So I thought that was interesting, and that's the end

[0:06:36] Trustee Maude (probable): of my round.

[0:06:38] Trustee Maude (probable): you went to the fund meeting

[0:06:40] Trustee Maude (probable): yeah

[0:06:43] Trustee Maude (probable): this is

[0:06:44] Trustee Maude (probable): congratulating since it's my third week of

[0:06:46] Trustee Maude (probable): honest trust travel so

[0:06:48] Trustee Maude (probable): might be a little dazed and confused

[0:06:50] Trustee Maude (probable): but we had lots to do

[0:06:51] Trustee Maude (probable): two weeks ago I was at UDCM

[0:06:54] Trustee Maude (probable): which is the Union of British Funding and Scholars

[0:06:56] Trustee Maude (probable): which is a week long set of meetings

[0:06:58] Trustee Maude (probable): the primary

[0:07:00] interface that we go for

[0:07:02] is to have times

[0:07:04] with the provincial government bureaucrats

[0:07:06] and ministers,

[0:07:08] Trustee Maude (probable): really, a lot of time, a lot of energy,

[0:07:15] but we have focused things,

[0:07:16] where we now have the Minister of Transportation

[0:07:21] Trustee Maude (probable): agreeing finally after 20 odd years

[0:07:24] Trustee Maude (probable): to set up what they call a highways task force

[0:07:27] Trustee Maude (probable): for the islands.

[0:07:28] Trustee Maude (probable): I don't know why they chose the word task force,

[0:07:31] Trustee Maude (probable): but basically it's gonna be a group of Miles Trust

[0:07:34] Trustee Maude (probable): trust and ministry staff to talk about road priorities, protections, and such.

[0:07:41] So instead of doing this ad hoc, we have an issue.

[0:07:45] What are we going to do about it?

[0:07:46] We're actually going to meet regularly and have hopefully really positive

[0:07:51] outcomes for the islanders.

[0:07:54] We've been asking and asking for it, and

[0:07:56] Trustee Maude (probable): it took five minutes with the

[0:07:58] Trustee Maude (probable): ministry to go, let's make it happen.

[0:08:00] Trustee Maude (probable): So that was one little thing.

[0:08:04] Trustee Maude (probable): our nurse practitioner just left the island a couple of weeks ago we can't info and so

[0:08:11] Trustee Maude (probable): a nice like in the in the elevator type discussion with the minister of health

[0:08:16] Trustee Maude (probable): and and sort of raising awareness on the islands the challenges of health care and and he really

[0:08:23] Trustee Maude (probable): seemed to get it and those things that makes it really worthwhile um last week was a trust

[0:08:30] Trustee Maude (probable): Council, as Trustee Guerin was saying, and it was interesting. We spent a half a day developing

[0:08:38] a mission statement for the

[0:08:41] Trustee Maude (probable): House Trust. 50 years we haven't had one. And by June, we actually had

[0:08:52] Trustee Maude (probable): one. We voted on it. Hands up, it was done. Within the hour, it was posted to the House Trust

[0:08:59] Trustee Maude (probable): website everybody was quite excited excited we actually did something well that lasted 22 hours

[0:09:06] Trustee Maude (probable): and and that got rescinded so we're we're back in the thinking stage again it's just

[0:09:14] Trustee Maude (probable): sometimes you take two steps forward sometimes you take two steps back but

[0:09:18] Trustee Maude (probable): and certainly by the third day we had power problems and internet problems and all sorts

[0:09:24] Trustee Maude (probable): of fun which then rolled over to to last friday with north pander i can just go on half an hour

[0:09:29] Trustee Maude (probable): what happened at that meeting but we're lucky we actually managed to make it happen um and then

[0:09:35] Trustee Maude (probable): we're here today and i really want to thank the advising advisory task force for their work the

[0:09:43] Trustee Maude (probable): the amount of information you've generated over these past couple of months and the amount of

[0:09:51] Trustee Maude (probable): of energy that you're putting into this stuff is overwhelming is the oftentimes within your

[0:10:00] Trustee Maude (probable): office these things move in a slow snail's pace and you guys are the roadrunner and i really

[0:10:06] Trustee Maude (probable): appreciate like the thought and the insight and the time that you're putting into things

[0:10:10] Trustee Maude (probable): and hopefully that this meeting and future meetings this is all going to bear fruit for

[0:10:15] Trustee Maude (probable): you guys because this is the stuff you need so we really thank you for that um and i think i

[0:10:21] Trustee Maude (probable): better just be quiet now. Because I can go on and on and on

[0:10:25] Trustee Maude (probable): because we've been having so much. It's great. So I don't

[0:10:30] Trustee Maude (probable): know our electoral drift does not seem to have joined us.

[0:10:34] Trustee Maude (probable): Unfortunately, because there are quite a few regional district

[0:10:37] Trustee Maude (probable): issues that I think we're gonna be touching on today. So we'll

[0:10:40] Trustee Maude (probable): move on to what we call public comments. So as you know, we're

[0:10:46] Trustee Maude (probable): very busy with the rules here. It's supposed to be two minutes

[0:10:49] Trustee Maude (probable): but put your hand up if you could just let you give your name and we'll go through the room and

[0:10:56] Trustee Maude (probable): we'll make this happen so ma'am you were first

[0:10:57] Voice 7: absolutely okay thank

[0:11:01] Voice 7: you i'll stand up and take

[0:11:03] Voice 7: the mask off um i'm here today to address the issue of cross-island fairy traffic um i'm a

[0:11:11] Voice 7: member of a group called forensic denim forest i'm not speaking on behalf of them today speaking

[0:11:17] Voice 7: on behalf but based on the considerable work that we have done since last february

[0:11:24] Voice 7: some of the accomplishments we've stopped the tree cutting at gravel bay those trees were

[0:11:30] Voice 7: not only scheduled to be cut but they were also damaged which is serious we

[0:11:37] Voice 7: then did a legitimate survey a very comprehensive survey of denman islanders and we had over 450

[0:11:45] Voice 7: responses to that survey about how people are experiencing the congestion and the speeding

[0:11:53] Voice 7: and all of the problems related to the cross-island traffic.

[0:11:57] Voice 7: In May, we held an event in the back hall to release those statistics with the data

[0:12:04] Voice 7: that we collected from the survey.

[0:12:07] Voice 7: We made a donation to the varied advisory committee in May.

[0:12:13] Voice 7: and then we spoke at the

[0:12:15] Voice 7: BC public meeting

[0:12:16] Voice 7: and then in June

[0:12:21] Voice 7: we sent a very comprehensive

[0:12:23] Voice 7: package, it was 52 pages

[0:12:25] Voice 7: and we sent that package

[0:12:27] Voice 7: to over 40 people

[0:12:29] Voice 7: including yourselves and

[0:12:31] Voice 7: politicians, ministry officials

[0:12:33] Voice 7: BC fairies, etc

[0:12:34] Voice 7: and that package included a lot

[0:12:37] Voice 7: of very comprehensive research

[0:12:39] Voice 7: that we had done including the results

[0:12:41] Voice 7: in our survey, statistics that we had collected about numbers of vehicles from BC 50s, letters

[0:12:49] Voice 7: from seven positions resident on Gannon Island, as well as community groups including the Climate

[0:12:56] Action Network,

[0:12:57] Voice 7: etc. The first response that we had to our package was a very enthusiastic and

[0:13:06] Voice 7: supportive response from one of the Hornby Island trustees. So we know that there are people on

[0:13:16] Voice 7: Hornby Island that are also troubled by us, Denman Island, being the speed bump to Hornby.

[0:13:24] Voice 7: And we know that there are, we believe strongly that there are solutions to this during the

[0:13:31] Voice 7: the summer months. So this is what we continue to advocate for. Why we think this is a land use

[0:13:37] Voice 7: issue, and this is really the crux of what I want to say, is because the detrimental effects

[0:13:43] Voice 7: to human health, non-human health, and ecosystem damage are huge. We have studied those and listed

[0:13:54] Voice 7: of those. Animals get killed on the road. People cannot cycle, walk, ride their horse,

[0:14:01] Voice 7: have their children out on the road safely. We have so many testimonials from Denman Island

[0:14:08] Voice 7: residents. This is a land use issue. BC Ferries' job is to move cars across the water. We get that.

[0:14:15] Voice 7: Ministry of Transportation doesn't seem to be responsive to helping solve this. But what we

[0:14:22] Voice 7: heard from denman island residents when we did our survey was that people don't want this situation

[0:14:29] Voice 7: to exist and to accelerate anymore we're done being the speed bump to hornby so we believe

[0:14:37] Voice 7: that there are solutions but we need your help we need the help of our local trust committee

[0:14:43] Voice 7: to support this issue as the land use issue because it's the, you know,

[0:14:49] fairy-to-fairy impacts that are causing a lot of harm

[0:14:55] Voice 7: and a lot of stress

[0:14:56] Voice 7: and a lot of polarization, I think, between our community

[0:15:00] Voice 7: and the community of Maundy Island.

[0:15:03] Voice 7: We don't feel that these problems are being represented

[0:15:08] Voice 7: by the fairy-to-fairy community either.

[0:15:11] Voice 7: it so we really we really would like your help and to find ways that we can bring this forward

[0:15:18] Voice 7: to find a solution thank you very much okay

[0:15:21] Trustee Maude (probable): thank you so we did a hop skip to jump there because

[0:15:23] Trustee Maude (probable): you've got a delegation next so we'll do the public comments

[0:15:28] Voice 7: oh

[0:15:29] Trustee Maude (probable): we we have you down as a delegation um

[0:15:36] Trustee Maude (probable): So we will address that stuff in five minutes' time, but

[0:15:42] Trustee Maude (probable): we really appreciate it, thank you.

[0:15:43] Trustee Maude (probable): Excellent, excellent report. Who

[0:15:45] Trustee Maude (probable): was next with the hands up?

[0:15:46] Trustee Maude (probable): So I

[0:15:50] Voice 7: came to Lacey. I ignored the items trust, couldn't figure it out, whatever, until I started hanging out with these guys, because I was awakened by the non-happening of Blackberry, you know, or I always think that was Peppermint, which I put back when I first introduced myself to you guys.

[0:16:18] Voice 7: I mentioned that.

[0:16:19] Voice 9: And so I've been paying

[0:16:21] Voice 7: attention

[0:16:22] Voice 9: to what's going

[0:16:23] Voice 7: on, but I have

[0:16:24] Voice 7: a hard time sometimes deciphering the written stuff. But I'm well aware of this Silence Trust

[0:16:34] Voice 7: Act. And I have to say that David Graham kind of stole my under ear, which

[0:16:44] Voice 7: um my point was going to be about this this different phrases of the

[0:16:53] Voice 7: i'm struck at 1974 and in my general observation headlining kind of everything i see it say

[0:17:05] Voice 7: say of IT that their mandate is to preserve and protect the trust area, unique amenities

[0:17:13] Voice 7: and environment. That's all in the headline today. So I will look up to get the entirety

[0:17:21] Voice 7: of this report. The next part, for the benefit of the residents of the trust area. So as

[0:17:31] as I and David already interpret unique amenities to housing.

[0:17:41] And our housing is not unique, and that's

[0:17:45] how

[0:17:45] Voice 7: it works here on an island where we have very little water

[0:17:50] Voice 7: to come out of wells.

[0:17:52] Voice 7: We've figured out over the years how to live here.

[0:17:57] Voice 7: And we're unique, and we have a lot

[0:18:02] Voice 7: unique housing and further needs okay for unique housing uh and the province in general

[0:18:15] Voice 7: or generally which i totally can see because you

[0:18:19] Voice 8: know there's a lot of housing everywhere

[0:18:24] Voice 8: so if

[0:18:25] Voice 7: we at least took care of our own people maybe it'll take some of the pressure off i just

[0:18:33] Voice 7: for there was a housing down at um um so the province generally in cooperation with

[0:18:47] Voice 7: municipalities regional districts and improvement districts now i understand that to mean that

[0:18:56] Voice 7: that in addition to whatever rules you call it, you know,

[0:19:12] Voice 7: that we also have to follow those requirements of the municipality.

[0:19:20] Voice 7: You are our municipality, or whatever you have to be.

[0:19:24] Voice 7: So we're not part of the municipality, but we're part of the regional district.

[0:19:28] Voice 7: So we come over and above the Islands Trust and we have to fit in with the regional districts

[0:19:35] Voice 7: and the improvement districts.

[0:19:38] Voice 8: Okay.

[0:19:39] Voice 8: Then it says other persons, who's other persons, and then it says comma organizations and the

[0:19:53] government of British Columbia.

[0:19:54] Well, that makes sense.

[0:19:55] I don't know who these persons or organizations are,

[0:19:58] Voice 7: but that's not really my point.

[0:20:02] Voice 7: my point is for the residents of the trust area and the uniqueness of us and the way we like to

[0:20:12] live and try to live and i'd like to quote john howard who says island

[0:20:19] Voice 7: communities are the original

[0:20:22] Voice 7: alternative societies some vision of victorian belonging

[0:20:28] Voice 7: with social lessness and independence based on cooperation, which is, he also says, there's

[0:20:38] Voice 7: a marked individuality, which we should like to think corresponds with our own, their ultimate

[0:20:47] Voice 7: separateness of character, even when

[0:20:51] Voice 7: they lie in our tentacles.

[0:20:56] Voice 8: So

[0:20:56] Voice 7: that's unique, I think I'm speaking more than myself, and I'm happy.

[0:21:03] Voice 7: that uh progress

[0:21:05] Voice 8: thank you thank you very much who else would like to speak

[0:21:25] Voice 8: uh hello my

[0:21:26] Voice 7: name is rihanna silva um i'm the chair of the housing abc but i'll be speaking

[0:21:33] Voice 7: about that later in the meeting um i do want to as the chair point out there's a problem with some

[0:21:40] Voice 7: of the minutes that you're going to be looking at i hope that i'll get a chance to speak at that

[0:21:44] Voice 7: speak to that when we come to accepting the minutes for the heavy apc um i want to speak

[0:21:50] Voice 7: specifically on an item that's coming later in the agenda today it's a bylaw enforcement staff report

[0:21:57] Voice 7: uh schedule a dem and island land use bylaw number 186 contraventions and penalties

[0:22:03] Voice 7: specifically 1.3.5 uh asks for a fine for non-permitted use in any zone

[0:22:12] Voice 7: That seems unnecessarily vague and very general, and it could very easily and far too easily be used against housing.

[0:22:24] Voice 7: So I would like to suggest that you remove that.

[0:22:29] Voice 7: 2.1.2, non-permitted use of dwelling for vacation rental slash paying guests.

[0:22:36] Voice 7: i suggest that you remove paying guests um because as the housing crisis continues to worsen

[0:22:44] Voice 7: um i know specifically the number

[0:22:46] Voice 9: of situations where people are renting rooms

[0:22:49] Voice 9: to people and uh that would qualify them as a paying guest same thing for a roommate could

[0:22:55] Voice 9: be qualified

[0:22:56] Voice 7: as a paying guest so i'm asking if you could remove paying guests do you mind if i

[0:23:02] Voice 7: sure so what you're looking at those are suggestions to be considered by a local

[0:23:08] Voice 7: trustee i understand okay good i'm suggesting that you don't consider those maybe that's

[0:23:16] Voice 7: better than than i suggest you remove i suggest you don't consider uh putting paying guests in

[0:23:23] Voice 7: there because that is closing the last availability for um people who are desperate for housing um

[0:23:31] Voice 7: And

[0:23:32] Voice 9: for a number of our elders who are finding that that actually

[0:23:35] Voice 7: is a way to meet

[0:23:37] Voice 9: various people's mutual need.

[0:23:41] Voice 7: Also, at the end of that staff report,

[0:23:44] Voice 9: staff is asking for bylaw number

[0:23:45] Voice 7: 247 to be passed.

[0:23:49] Voice 7: Under bylaw number 247, 1.C states, quote,

[0:23:55] Voice 9: by deleting Schedule B in its entirety and replacing it with a new Schedule B attached to and forming part of this bylaw.

[0:24:02] Voice 9: Schedule B is not in the agenda package. So that's very confusing. I'm not

[0:24:07] Voice 7: sure how you're supposed to consider adding that when it doesn't even appear in the agenda package. Thank you.

[0:24:13] Voice 7: Thank you very much.

[0:24:16] Voice 8: Anybody else?

[0:24:18] Voice 8: Hi,

[0:24:21] Voice 7: my name is Melanie Murray, and I'm here on Denman Island, and I am here today to ask

[0:24:25] Voice 7: the elected trustees, sorry, the family's not here, I didn't realize that, just how

[0:24:31] Voice 7: exactly our elected trustees are advocating on behalf of Denman Islanders.

[0:24:36] Voice 7: Not suggesting that you're not, I'm just going to ask a couple questions and hopefully

[0:24:40] Voice 7: you can clarify them.

[0:24:42] Voice 7: Did both of our elected trustees vote to rescind the application to the province about giving

[0:24:48] Voice 7: the i.t some control over tree cutting um i don't know if you want to answer that in hours

[0:24:54] Voice 7: to just carry on and answer that at the end i

[0:24:57] Trustee Maude (probable): think we'll see questions and then we'll do

[0:24:59] Trustee Maude (probable): um you

[0:25:01] Voice 7: know when you answer that i

[0:25:03] Voice 7: would perhaps like to follow it up with what

[0:25:05] Voice 7: um i would also ask uh why aren't trustees advocating for the adherence to denman's

[0:25:11] Voice 7: official community plan especially how it

[0:25:13] Voice 9: regards to through traffic on denman island

[0:25:16] Voice 9: it doesn't mean that it's a land use issue you know it's not bc ferries it's not moji

[0:25:21] Voice 9: it seems like it's in denman islands port and i would ask um i realize that everyone is working

[0:25:28] Voice 9: hard but it's necessarily effective work we have another housing study underway as far as i know

[0:25:34] Voice 9: we've got a lot of housing studies we have people working really hard to actually make housing

[0:25:39] Voice 9: happen and we they seem to be getting stymied um i'm hoping that maybe things are changing now

[0:25:46] Voice 9: but I would also like to know that hopefully with some forward momentum on maybe allowing

[0:25:52] Voice 9: secondary suites or whatever tweaking that we're going to do that there's really strong protection

[0:25:58] Voice 9: that it doesn't become STPRs and I would like to know what our elected trustees are doing is there

[0:26:04] Voice 9: any pushback against Hornby Island and what I would classify as an addiction to STPRs and how

[0:26:10] Voice 9: it negatively negatively affects all the islanders from ferry service to the enjoyment of our island

[0:26:17] Voice 9: to even detrimental effects to housing because there is stv arts going on on denman some legal

[0:26:23] Voice 7: some illegal you know what is really being done on our behalf um yeah and i would just like to

[0:26:31] Voice 7: point

[0:26:31] Voice 9: out that personally i find very availability is pretty good come in september with the

[0:26:37] Voice 9: exception of rush hours there is you know and you know perhaps we could work with the residents

[0:26:42] Voice 9: of hornby uh because it points out there's a lot of animosity and polarization uh the residents

[0:26:49] Voice 9: of hornby island in my opinion are not the issue it is some of the visitors the guests

[0:26:55] Voice 9: the people who have become uh who

[0:26:59] Voice 7: rely on the commodification of housing um so thank you thank

[0:27:06] Voice 7: care we posed a number of questions i'm happy to answer um regarding the request to the province to

[0:27:15] Voice 7: um look at the innocent it's basically a municipal tree cutting by line by the dinosaurs i did vote

[0:27:21] Voice 7: against him i didn't have any background as a new trustee and recommendation from staff

[0:27:27] Voice 7: i believe it was poorly awarded wasn't something that i could get behind and i voted against it

[0:27:34] Voice 7: That's not to say I'm not against policies that could help people understand the importance of trees, what they already do.

[0:27:44] I'm a big advocate of education. I'm not a big advocate of regulation.

[0:27:50] The second question,

[0:27:51] Voice 7: please help me.

[0:27:54] Voice 7: Well, this idea that it's a land use, I like that.

[0:27:58] Voice 7: I think that's something that the local trust city can certainly put some work to.

[0:28:04] Voice 7: BC Ferries is always throwing up their hands saying, can we just move people and highways?

[0:28:09] Voice 7: We just make sure the roads are safe.

[0:28:10] Voice 7: But nobody has really looked at the impact of people traveling across our island as if we were a bridge.

[0:28:18] Voice 7: So that's interesting.

[0:28:19] Voice 7: The third question was housing.

[0:28:23] Voice 7: Well, just, you know, yeah.

[0:28:24] Voice 7: What is being done to ensure that?

[0:28:26] Voice 7: This local trust committee created the housing advisory committee specifically to carry on the work of creating this local trust committee that had put money into some work.

[0:28:41] Voice 7: And those consultants produced a report that had some recommendations.

[0:28:46] Voice 7: So that becomes part of the HAPC's request from the local trust committee to consider those.

[0:28:52] Voice 7: So I think we're doing as much as we possibly can at this point.

[0:28:58] Voice 7: And the fourth one?

[0:29:02] Voice 9: Well, just, yeah, just kind of what is, you know, when looking at, you know, the need for housing inventory,

[0:29:10] Voice 9: what is being done to make sure that that inventory goes to long-time debtors?

[0:29:14] Voice 9: Yeah.

[0:29:15] Voice 9: STBRs.

[0:29:15] Voice 9: Keep it from being STBRs and go to the people that need it, whether it's a room in a house,

[0:29:19] Voice 7: whether it's a, you

[0:29:21] Voice 9: know, whatever it is.

[0:29:21] Voice 7: So I've been on the island for 30 years, and I think your lawyer can attest, we have never

[0:29:28] Voice 7: allowed short-term vacation.

[0:29:30] Voice 7: You do allow bed and breakfasts, it's quite a different impact on your neighbors when

[0:29:35] Voice 7: there's a resident or someone responsible for the behavior of your guests in a dwelling.

[0:29:40] Voice 7: But we have never, and primarily I think because we've seen what's happened to Hornby and the

[0:29:46] Voice 7: residential areas, which have been taken from a corporate perspective, the commodification

[0:29:50] Voice 7: of housing.

[0:29:50] Voice 7: So we're on it, and I have no interest at all in pursuing the legality of short-term education until sometime in time.

[0:30:00] Voice 9: trustee are you having that discussion with the hornby island trustees no

[0:30:04] Voice 7: that's they have their

[0:30:05] Voice 7: own laws we have our own laws we work independently as far as the laws of each island are independent

[0:30:10] Voice 7: and exclusive to those islands i get that but is there not you know our fac is it joining the fac

[0:30:18] Voice 7: and i feel that you know personally i feel really you know almost

[0:30:21] Voice 9: handcuffed by the fact that hornby

[0:30:23] Voice 9: island they currently have a chairperson that in my opinion is really advocating for increases in

[0:30:30] Voice 9: the short-term vacation rental they want to extend the the holidayers into the shoulder seasons

[0:30:36] Voice 9: they have little regard uh for denman islanders involved they have little regard even for more

[0:30:42] Voice 9: of the islanders that are trying to voice opposition and saying that enough is enough so

[0:30:48] Voice 9: if you guys as our elected trustees aren't going to have that hard conversation

[0:30:52] Voice 9: conversation with the warranty trustees who are we to add

[0:30:56] Voice 7: who's going to advocate for us

[0:30:58] Voice 7: the regional planning manager through the chair um that there's also an opportunity when bylaws

[0:31:07] Voice 7: are being created that the bylaws are referred to other local communities in the area for the

[0:31:14] Voice 9: opportunity to comment and have these conversations so that's another area i will suggest could be

[0:31:20] Voice 9: looked into as well to encourage some conversations together

[0:31:23] Voice 7: that's all i was going to offer our

[0:31:25] Voice 7: opportunity to comment on bylaws which could affect us i

[0:31:30] Trustee Maude (probable): do understand there's there's seems

[0:31:33] Trustee Maude (probable): to be a difference of opinion on important being whether stvr is a recruiter or a bad thing so

[0:31:37] Trustee Maude (probable): i think changes are what it didn't sound to me from the conversations i've had um was it sound

[0:31:45] Trustee Maude (probable): They were looking at rescinding STBRs rather than expanding them.

[0:31:50] Trustee Maude (probable): So let's fingers crossed.

[0:31:51] Voice 7: Yeah, I suppose.

[0:31:52] Trustee Maude (probable): And I will just comment briefly on the tree cutting thing.

[0:31:57] I also voted to rescind the request of the province.

[0:32:02] The reason for me was it just,

[0:32:06] the consistent feedback we were getting from the province

[0:32:08] was they were not going to allow this.

[0:32:11] and we were potentially going to be spending a lot of staff time and a lot of violence trust energy

[0:32:18] Trustee Maude (probable): trying to promote something that wasn't going to go anywhere and when we have so much stuff

[0:32:22] Trustee Maude (probable): on our plate it was more like let's focus on the stuff we can do rather than spend five years

[0:32:29] Trustee Maude (probable): like beating our head against the wall and let's explore other avenues and and um there are there

[0:32:35] Trustee Maude (probable): are other ways of doing it but the problems seem to be very very clear and their feedback was this

[0:32:41] Trustee Maude (probable): was not something going anywhere so it wasn't about saying we think it's a bad idea it was

[0:32:48] Trustee Maude (probable): just basically it was the wrong approach so anybody

[0:32:51] Trustee Maude (probable): else oh we got answers up everywhere

[0:32:54] Trustee Maude (probable): so lady in the back was first and then over there and then you'll be last

[0:33:02] Voice 7: i fully support the view that this is a land use issue but the

[0:33:13] Voice 7: grant for every path of the numbers we've come down to i've been associated with east

[0:33:20] Voice 7: road 2300 blocks for 50 years i now live there my parents used to live down the road

[0:33:28] Voice 7: i know how the traffic has changed in the morning i need to go but it's where we vote for brush

[0:33:34] Voice 7: it's not safe to be on the road i just cycled here now i have i watched 24 cars come racing past me

[0:33:41] Voice 7: and i put my gas right off the road and i've been on the road i know that there would have

[0:33:46] Voice 7: been great confusion because the two ferries are happening uh it is not safe for walkers the first

[0:33:54] Voice 7: but at eight o'clock both have now the neighbors are used to walk that eastern stretch regularly

[0:34:01] Voice 7: they don't know it's just not safe and that doesn't mean nobody what happens on the farm

[0:34:07] Voice 7: uh i spent two hours waiting to get off island midweek midday last week

[0:34:16] Voice 7: wednesday because of the unitary work you told me on the boat we get slammed by hornby why the

[0:34:23] Voice 7: at our favorite cars coming off for me once the summer's over why do they have the large boat i

[0:34:31] Voice 7: realize that's a big issue but it's not a major impact on them to be the chance they all rush

[0:34:37] Voice 7: they rush like crazy i live on the morning time under dispatch and we're oblivious to it but we

[0:34:43] Voice 7: just stay off the road enough where we could be happening in the block or like that um so it

[0:34:51] Planner McCargar (probable): it really is a language issue and i hear so many people say no it's

[0:34:54] Voice 7: scary you know it's an

[0:34:55] Voice 7: interesting transport um it's a bit about easy to you know uh just treat it as well it really is

[0:35:05] Voice 7: thank you

[0:35:13] Voice 8: very much eric but i just i

[0:35:18] Voice 5: just i've been working um in regards to the traffic

[0:35:22] Voice 5: traffic and i'm constantly hearing and reiterating the fact that bc paris doesn't want to take any

[0:35:30] Voice 5: responsibility beyond their terminal space that modi doesn't want to take any responsibility

[0:35:34] Voice 5: to hand it over to the rcmp the rcmp are are basically kind of upped as well um due to

[0:35:41] Voice 5: staffing and lots of other issues as well they've been in conversation um with modi and bc paris and

[0:35:48] Voice 5: i have seen some changes because i believe um what they've been discussing um so i'm thankful

[0:35:56] Voice 5: for that but i feel that there isn't any i feel as a genuine resident that we're stuck with the bridge

[0:36:04] Voice 5: and and there's no attendance um so bc ferries promised us that there would be a flagger of the

[0:36:12] Voice 5: village and that they have permission to work beyond terminal space they did not provide that

[0:36:19] Voice 5: i saw two two flyers at the parking lot which is not necessary really in my mind one could have

[0:36:26] Voice 5: been up in the village yes it's not 100 all the time required but when it is it really interferes

[0:36:33] Voice 5: with our emergency workers getting through that village um traffic the the whole focus with bc

[0:36:39] Voice 5: ferries in Bradley Bay and my argument is traffic flows both ways we have to deal with them in west

[0:36:46] Voice 5: and who can't deal with them in west there's no point in dealing with them in east

[0:36:51] Voice 5: and then west affects most of our residents and um more importantly emergency staff just trying

[0:36:58] Voice 5: to get through there and there's been a number of times where I've parked at the guest house to walk

[0:37:04] Voice 5: um a passenger down to the ferry because it's just too dangerous and um i just i don't know

[0:37:13] Voice 5: as a lot of people where to go with this um we talked to um a family part of the friends

[0:37:19] Voice 5: of the floor because i felt i could be a voice um and trying to reach out maybe even to policing

[0:37:25] Voice 5: any anybody to help this situation because that was one of the survey results um was

[0:37:33] Voice 5: how dangerous the roads are, and how can we fix this?

[0:37:37] Voice 5: So I'm hoping in October they'll come back with something.

[0:37:42] Voice 5: But what I've seen during the summer with no-flyer helping out there,

[0:37:46] Voice 5: I'm a little bit concerned.

[0:37:49] Voice 5: And with the Fair Advisory Committee, there's about 12 people.

[0:37:52] Voice 5: Part of it's part of that.

[0:37:55] Voice 5: But I feel that their voices have been stymied,

[0:37:58] Voice 5: unless they agree with what Karen Ross has said.

[0:38:00] Voice 5: I think she has a conflict of interest there,

[0:38:02] Voice 5: which in my mind is very unfortunate because of her high foreign enhancement community blah blah

[0:38:08] Voice 5: and enhancing tourism enhancing all that situation um i think we're in a real pickle

[0:38:15] Voice 5: because she doesn't inform us she doesn't communicate even the last meeting was not posted

[0:38:21] Voice 5: when leo simons put on the dental board that it was not a zoom meeting she replied after the fact

[0:38:28] Voice 5: I was ready to go to Hornby that morning. I did not know that it had been canceled or changed to a Zoom meeting.

[0:38:35] Voice 5: Even BC Ferries hadn't put it up on their bulletin board, which they apologized.

[0:38:41] Voice 5: But, you know, this is what's going on. It's almost like there's no work.

[0:38:47] Voice 5: And I think it's obvious for the reasons why, because the push is to replace the Bain Sound Connector.

[0:38:54] Voice 5: it's in writing in their documentation replace the main sound with an 80 vehicle ferry how are

[0:39:01] Voice 5: we going to manage 80 vehicles crossing at one time i i don't see how this is going to work

[0:39:07] Voice 5: we can only get to capacities in that parking lot at the current state so i don't know if

[0:39:17] Voice 5: trustees can help us but we need somebody to be a voice out there to the ministries and um because

[0:39:24] Voice 5: because residents are really struggling from father thank you for your time thank you very

[0:39:29] Voice 5: much what's your

[0:39:29] Voice 7: name oh sorry tracy tracy yeah thank you sorry you were next good morning

[0:39:35] Voice 7: good morning good morning agents um i'm here to speak to the bylaw amendments

[0:39:43] Voice 7: um for the band by law enforcement notice i noticed that the staff provided amendments

[0:39:51] Voice 7: contain a number of environmental issues which seem to be their major concern that something

[0:39:57] Voice 7: that needed to be dealt with quickly should be under defining bylaws but the first one on the

[0:40:04] Voice 7: list is non-permitted use which is basically a fine for any violation of any I think that's

[0:40:13] Voice 7: inappropriate here in the history of the enforcement on this island and I'm also not sure that

[0:40:21] Voice 7: that the beo should be

[0:40:22] Voice 8: given the setback finding that bylaw

[0:40:32] Voice 7: has been adopted but voted on but not

[0:40:35] Voice 7: adopted to provide them the ability to find because those have often been used not only

[0:40:42] Voice 7: on denman island but other gulf islands to push people into cooperation rather than a housing

[0:40:51] Voice 7: issue they will come after people on an sup issue so that's all i have to say but i was curious

[0:41:01] Voice 7: whether it's going to be put to a motion today voted on i'm happy to tell you my feelings on

[0:41:11] that so these are suggestions from the bylaw to amend our schedule

[0:41:15] Voice 7: uh about sam i'm not really

[0:41:17] Voice 7: interested in even looking at this so i'm going to suggest it comes back to our co-member

[0:41:28] Trustee Maude (probable): We'll get to it at the end of the agenda, but I would suggest that's likely how it's

[0:41:33] Trustee Maude (probable): going to go.

[0:41:34] Trustee Maude (probable): We'll look at November because I think it's...

[0:41:39] Trustee Maude (probable): We'll take a vote on that amendment today.

[0:41:41] Trustee Maude (probable): When we get there, we'll get there.

[0:41:44] Trustee Maude (probable): But I think that personally, you've got two local trustees, and this is very important

[0:41:51] to the island and i don't think it's fair mr

[0:41:56] Trustee Maude (probable): ritter's happy i think we've done our jobs

[0:42:01] Trustee Maude (probable): anybody else want to speak no so all right so we'll then move on to the delegations part of

[0:42:09] Trustee Maude (probable): the program so we've already heard quite a bit about the very issue so sir we'll turn it over

[0:42:14] Trustee Maude (probable): to you

[0:42:15] Voice 8: and uh get the message originally this is on a through traffic issue that

[0:42:31] Voice 7: sprang from um

[0:42:34] the denver friends of the forest issue with the tree

[0:42:38] Voice 7: cutting at brown bay and i had

[0:42:43] Voice 7: originally applied and speak to the july meeting of this of this committee

[0:42:52] So I presented, I think it's about 50 pages of background material in support of a through-tropic solution,

[0:43:06] solution, like direct sailing from a vector island to one.

[0:43:17] Amongst that background

[0:43:18] Voice 7: material were a lot of passionate letters of support, with stories

[0:43:25] stories like we've heard today about

[0:43:28] Voice 7: the danger and intolerable aspects of the existing ferry

[0:43:38] Voice 7: system.

[0:43:39] Voice 7: And the ferry corporation response has always been you want to do this with more traffic

[0:43:48] Voice 7: and more graphic, it solves more of these problems than other problems.

[0:43:57] Voice 7: So in that material that I put together, there have been a couple of

[0:44:06] Trustee Maude (probable): events subsequent to not fit in that package

[0:44:14] Trustee Maude (probable): package that I wanted to draw your attention to. And one

[0:44:20] Voice 7: of them was actually the rediscovery

[0:44:24] Voice 7: of a study that was done in 1997 by Gerald Hodge called The Living Friend and the Impact

[0:44:37] Voice 7: of food traffic on Denman Island.

[0:44:39] Voice 7: And this Gerald Gawage was a resident of both Denman

[0:44:47] and subsequently Hornby and he

[0:44:51] Voice 7: was a qualified planner

[0:44:55] Voice 7: and he wrote this really detailed analysis

[0:45:00] Voice 7: of a sense typical analysis of the traffic situation.

[0:45:07] Voice 7: And he was also quite poetic, I guess you could say that.

[0:45:16] Voice 7: He, in fact, introduced a couple of his chapters

[0:45:20] Voice 7: with the quotes that came from John Fowles

[0:45:25] Voice 7: and we read them out for him.

[0:45:27] Voice 7: Yeah, the quote from John Fowles

[0:45:32] Voice 7: that particularly appeals to me is that,

[0:45:35] Voice 7: that there is a marked individuality of islands,

[0:45:41] Voice 7: which we should like to think corresponds with our own,

[0:45:46] their obstinate separateness of character,

[0:45:50] even when they lie in archipelagos.

[0:45:52] Voice 7: The obstinate separateness of character

[0:45:55] Voice 7: is a really appealing aspect of islands to me.

[0:46:01] Voice 7: So

[0:46:02] Trustee Maude (probable): this was uncovered. It had been

[0:46:09] Voice 7: lost, essentially, for some period of time.

[0:46:14] Voice 7: So this is something that has come up since the July meeting.

[0:46:19] Voice 7: meeting. Another thing that many people have interpreted is that the proposal for a direct

[0:46:34] Voice 7: sailing would threaten links between Danube and Hornby. And there are, it's been pointed

[0:46:43] Voice 7: of there are really important both commercial and social links

[0:46:48] Trustee Maude (probable): that are well established long

[0:46:51] Trustee Maude (probable): established and uh i

[0:46:55] Voice 7: believe that they can be they can be satisfied by uh a direct sailing

[0:47:04] that it's a scheduling problem and so we're we're committed to maintaining

[0:47:10] retaining relations

[0:47:12] Voice 7: between Denman and Hornby.

[0:47:16] Voice 7: So that's something

[0:47:17] Voice 8: that's come up there as well.

[0:47:27] Voice 8: Yeah, perhaps

[0:47:30] Voice 7: the biggest change that came up

[0:47:36] Voice 7: subsequent to the January or July information

[0:47:41] Voice 7: was the trust council meeting

[0:47:46] Voice 7: meeting in June of this year. The meeting opens with a trustee round table in which

[0:47:59] Voice 7: all trustees get to speak and bring people up to date on happenings on their own island.

[0:48:07] Voice 7: And this particular one got quoted in the Gabriola Sounder, which is a newspaper, and the writer wrote for that newspaper that Hornby

[0:48:30] Trustee Maude (probable): trustee, this is a quote,

[0:48:32] Trustee Maude (probable): Hornby trustee Alex Fallon bemoaned the ferry situation which is worsening with the proliferation

[0:48:41] Trustee Maude (probable): of unregulated short-term vacation rentals and which has Hornby residents

[0:48:47] Voice 7: asking for a ferry

[0:48:49] Voice 7: direct to their island bypassing the Denman Islands debunk proposed tree cutting and road

[0:48:58] Voice 7: road building to many. Proposed street cutting and road building to make extra ferry line-up lanes

[0:49:08] Voice 7: to accommodate the increase in Hornby destined to vehicles is distressing to Denman residents

[0:49:15] Voice 7: and Hornby residents are not happy about that either. But the Allen commented that temporary

[0:49:23] Voice 7: re-use permits are a curse but they just make short-term vacation articles go on forever.

[0:49:31] Voice 7: So there is support on Hornby Island by their own more of their own trainees.

[0:49:45] Voice 7: So I guess what I would like to do is maybe just one last,

[0:49:52] Voice 7: Oh, no, no, the policy, or the OCP, our own OCP, which the existing system violates.

[0:50:10] Voice 7: And so I want to read a few sections from our OCP.

[0:50:17] Voice 7: And this is under the heading of Marine Transportation.

[0:50:25] Voice 7: Advocacy Policy 7, and of course, British Columbia Ferry Services Incorporated, is encouraged to

[0:50:37] Voice 7: 1. Maintain ferry service at the levels and vessel

[0:50:42] Trustee Maude (probable): capacity being offered at the time of adoption

[0:50:46] Voice 7: of this plan

[0:50:48] Voice 7: and

[0:50:49] Trustee Maude (probable): avoid responding to seasonal peaks with

[0:50:52] Voice 7: larger land-based facilities and larger vessels.

[0:50:58] Voice 7: Two, is

[0:51:00] Trustee Maude (probable): encouraged to develop strategies to manage vehicle traffic demand and diversify

[0:51:07] Trustee Maude (probable): traffic loads rather than expand vessels

[0:51:11] Voice 7: or parking and staging areas.

[0:51:14] Voice 7: areas, which is what the ground is all about, and thirdly, to address the effects of varied

[0:51:25] Voice 7: parking and staging so that the social, aesthetic, and commercial functions of the island are

[0:51:33] Voice 7: preserved while the negative visual,

[0:51:36] Trustee Maude (probable): environmental, and social impacts are reduced.

[0:51:39] Trustee Maude (probable): So this is a document that guides

[0:51:45] Voice 7: your decision making, and BC Ferries may not even be aware unless it's brought to their attention.

[0:51:58] Voice 7: It has to be brought to their attention by somebody. So I think there's a job

[0:52:04] Voice 8: to do there.

[0:52:07] Voice 8: In the end, I'll come back to 1995, when this committee was

[0:52:22] Voice 7: represented by Roxana Mandrick

[0:52:26] and Roald

[0:52:26] Voice 7: Lundviksen, and they wrote to BC Ferries

[0:52:31] Voice 7: in

[0:52:34] Voice 8: 1995, remember this, we believe

[0:52:41] Voice 8: believe that a direct sailing

[0:52:43] Voice 7: between Hornby Island and Vancouver Island is the only long-term

[0:52:48] Voice 7: permanent solution which satisfies trust policies as well

[0:52:54] Voice 8: as the interests of the community

[0:52:59] Voice 8: that go on deaf ears at the

[0:53:02] Voice 7: ferry corporation apparently.

[0:53:04] Voice 8: apparently.

[0:53:05] Voice 7: But had they acted on that, then the tree cutting and grafting bay would never

[0:53:13] be necessary.

[0:53:14] Voice 8: It wouldn't have been a problem at all. So the

[0:53:26] Voice 7: friends at Denman Forest,

[0:53:29] Voice 7: their request, and by the way, the Denman Island Residents Association asked a motion at their last

[0:53:39] Voice 7: meeting to request that the Ministry of Transportation and Infrastructure study

[0:53:51] Voice 7: long-term plans based on Rocks

[0:53:58] Voice 8: and Roxannas. So Denmanheim

[0:54:05] Voice 7: Residents Association

[0:54:07] Voice 7: are kind of on board from promoting them as well.

[0:54:13] Voice 7: So

[0:54:13] Voice 8: what I'm tempted to tell you about a

[0:54:29] Voice 7: realization

[0:54:31] that

[0:54:32] Voice 7: I had recently about speed limits

[0:54:37] Voice 7: and that the speed limit on East Road

[0:54:41] Voice 7: through Denman Island's most densely populated residential area is actually higher than a stretch

[0:54:51] Voice 7: of the Trans-Canada Highway that goes through Duncan. There's a stretch of the Trans-Canada

[0:55:02] Voice 7: Highway that goes through Duncan,

[0:55:04] Voice 4: but it's 15

[0:55:05] Voice 8: kilometers. So this is the problem that would

[0:55:16] Voice 7: be resolved by direct sailing. So this is our request. As over the course of many years,

[0:55:26] Voice 7: BC Ferry Corporation has failed to

[0:55:29] Trustee Maude (probable): respond to the needs of this community. The Local Trust

[0:55:32] Committee are asking adopt a motion in favor of passing a loan and reaffirming the words of

[0:55:40] trustees mandrick and love vixen the minister of transportation and infrastructure

[0:55:46] Voice 7: and copying the

[0:55:48] Voice 7: chief executive officer e.c perry's our regional district representative and

[0:55:55] Voice 8: our manager so that's

[0:55:58] Voice 8: to you i have copies

[0:56:05] Voice 8: thank you well do we have a copy of that really discovered

[0:56:26] Voice 7: I think

[0:56:27] Trustee Maude (probable): the fourth page is what we can put on this file.

[0:56:35] Well, if

[0:56:37] Voice 7: I may respond, and also the materials that were sent, which is vast, and we actually read every single word.

[0:56:50] Voice 7: and

[0:56:51] Voice 7: let me just say

[0:56:54] Voice 7: this is my community

[0:56:57] Voice 7: I've lived here for years so I would

[0:56:59] Voice 7: love to get

[0:57:01] Voice 7: Hornby at their own very

[0:57:04] Voice 7: absolutely every time

[0:57:05] Voice 7: we try to do something including the last

[0:57:07] Voice 7: thing we did was to cross Island Trail which was an

[0:57:09] Voice 7: attempt to make it safe for people

[0:57:11] Voice 7: on horses, bicycles, children

[0:57:13] Voice 7: to walk the island

[0:57:15] Voice 7: was in direct response to the

[0:57:17] Voice 7: fact that our roads were the scariest

[0:57:19] Voice 7: roads in the world unless you're driving a vehicle.

[0:57:23] Voice 7: It pains me that we have that 60 kilometer an hour speed limit on East Road and

[0:57:29] Voice 7: Edmonton, because if we didn't, for all 50 or less, we wouldn't be able to drive

[0:57:34] around in electric

[0:57:35] Voice 7: golf carts, as some communities are, and really lower the

[0:57:40] Voice 7: chance of getting clobbered by a vehicle immensely.

[0:57:45] Voice 7: So that's my personal feeling.

[0:57:47] Voice 7: It sounds like it's been a wish of them and others for a very, very long time.

[0:57:53] I heard somebody suggested back in the 1930s there was documentation to support

[0:57:59] Voice 7: an Army-only barrier.

[0:58:02] Voice 7: My only suggestion to the various groups that are looking at this is we've got to get Army on the side, too, because it makes it difficult to argue that one island is advocating for someone else's transportation system without their support.

[0:58:19] Voice 7: A few days ago, Saturday or whatever day that was, I reached out to the only person I knew on board that might give me some background.

[0:58:27] Voice 7: I unfortunately talked to Karen Ross, who I know personally, and I know that she's very involved in Pisces, which is an economic enhancement group.

[0:58:39] And, you know, no surprise, she said, well, nobody from Hornby is advocating for their own ferry.

[0:58:45] area, that's the basic idea, you'd

[0:58:48] need a ferry that would hold 200 cars to

[0:58:51] Voice 7: replace the service

[0:58:53] that we get with the current system.

[0:58:57] And

[0:58:57] Voice 7: absolutely Little River would be an insane suggestion.

[0:59:01] Voice 7: So don't vote.

[0:59:03] Voice 7: I said, well, thank you.

[0:59:06] That's one person's opinion, and perhaps

[0:59:08] Voice 7: that opinion

[0:59:09] Voice 7: is flavored somewhat by their mission

[0:59:11] to increase economic development in front of our economy.

[0:59:15] Voice 7: Um, it's good to hear that trustee Alan has a different perspective.

[0:59:22] I suspect a number of people are on the other end of the perspective.

[0:59:25] I don't know how galvanize that community to come together strong enough to

[0:59:30] support this ask of, uh, them into the very people

[0:59:37] Voice 7: to take it seriously.

[0:59:39] Voice 7: Take this idea seriously, put some money behind this idea, look at it.

[0:59:43] Voice 7: It's I don't think it's crazy.

[0:59:45] Voice 7: Yeah, there's probably some issues with scheduling, but, you know, these are transportation experts and this is what they do.

[0:59:54] Voice 7: They work on problems like this. It was always tricky to

[1:00:00] Voice 7: Stonie Cooper- couch the argument in a ferry transportation all the ideas or highways saving idea, but as a land use that.

[1:00:11] Voice 7: Stonie Cooper- We have an advocacy in our OCP speaks specifically to that so at a certain point i'm going to see if we have any staff, we have any money in the budget to have a lot of people.

[1:00:23] Voice 7: I think this is a minor project I don't think we have any minor projects we're just doing a major

[1:00:29] Voice 7: project it's always budgetary staff concerns whenever trustees ask for support because I

[1:00:36] Voice 7: think this requires somebody to collate the information and distill it down to a succinct

[1:00:43] Voice 7: ask with the background information to support the ask I can't do that there may be there may

[1:00:50] be groups on on devon that could come together

[1:00:53] Voice 7: and and get this to the point where it's rock solid

[1:00:56] Voice 7: it's been asked but it wouldn't hurt to have sat uh put their two cents worth anyway um so

[1:01:02] Voice 7: i guess that's essentially what we've asked for is for the ministry of transportation uh to take

[1:01:10] Voice 7: that on because they are responsible to both ferries and roads so that's the highest authority

[1:01:19] Voice 7: already that uh and they should be willing to take on a study of that so i would go ahead with our

[1:01:29] Voice 7: request here request

[1:01:32] Voice 8: that yeah seems reasonable i'm happy to make it i need it in my hand so i

[1:01:43] Voice 7: can read it last part so i will move that uh trust committee request staff to write a letter

[1:02:01] Voice 7: affirming the word i'm sorry i'm going to do this uh but i'll give you you've got this

[1:02:07] Voice 7: once again um reaffirming the words of the past trustee mandarin and past trustee ludwigson

[1:02:20] Voice 7: to the minister of transportation infrastructure and to the current chief executive officer of

[1:02:26] Voice 7: bc ferries and our regional district representative and our mla we

[1:02:33] Voice 8: seriously examine the option

[1:02:41] Voice 8: of supplying a barrier to harvey from

[1:02:44] Voice 7: vancouver island and not across canada

[1:02:49] Voice 8: that's

[1:02:51] Voice 8: clumsy but i think it gets to the point i might say that i i'm quite sure that sam

[1:03:03] Voice 7: would agree with that well we have a quorum so uh i agree but we can do this

[1:03:11] Voice 7: we can do this once you've got that you wouldn't mind um reading it out just so that it sounds

[1:03:18] like it makes sense thank you

[1:03:19] Voice 9: sir uh move that the demin on a local trust committee request

[1:03:23] Voice 9: request staff to write a letter reaffirming the words of past trustee, trustees Mandrick and

[1:03:29] Voice 9: to the Ministry of Transportation and Infrastructure and to the current

[1:03:37] Voice 9: CEO of BC Ferries and our regional district representative,

[1:03:41] Voice 9: let me see, director, director is better, yeah, and our MLA to seriously examine the option of

[1:03:52] Voice 9: supplying a ferry department from vancouver island and not across denmark and not the cross and not

[1:04:01] Voice 9: that's it across that's how they go okay i will certainly second that motion thank you and and

[1:04:08] Voice 7: certainly for for myself not only the housing for us the amount of work that dem and i was

[1:04:19] put into this issue over how many decades, your community is amazing. And you know,

[1:04:29] each time, every page you turn on everything you can produce, having read the latest stuff,

[1:04:35] it's just amazing that it has never gotten any traction. And hopefully, maybe we can start

[1:04:42] poking the barrel a little bit further, because these are huge, immense community issues. This

[1:04:49] is like the the cross-traffic this is unique to them

[1:04:52] Trustee Maude (probable): it's pretty much every other island's got

[1:04:55] Trustee Maude (probable): their own individual service and this is one of them impact another island and i agree with trustee

[1:05:03] Trustee Maude (probable): graham is that we need to have a conversation with one because we need to have a little bit

[1:05:09] bigger about five points so i don't know if we can look at a joint

[1:05:13] Trustee Maude (probable): local trust committee meeting

[1:05:14] Trustee Maude (probable): something

[1:05:17] Trustee Maude (probable): staff are going to pull their hair out

[1:05:18] Trustee Maude (probable): trying to figure this one out. But I think

[1:05:20] Trustee Maude (probable): the two local trust committees need

[1:05:22] Trustee Maude (probable): it only on this issue.

[1:05:25] But

[1:05:25] I think that that's

[1:05:28] probably part of the road forward.

[1:05:30] But I think that there's

[1:05:32] a lot

[1:05:32] Trustee Maude (probable): that this local trust committee can do

[1:05:34] Trustee Maude (probable): to keep the heat on the fire.

[1:05:36] Trustee Maude (probable): Are you

[1:05:36] Voice 7: chair of the board?

[1:05:38] Voice 7: No,

[1:05:38] Trustee Maude (probable): I'm not, unfortunately. So,

[1:05:39] Trustee Maude (probable): Trustee Elliott, or no,

[1:05:43] Trustee Peterson is.

[1:05:45] Trustee Maude (probable): but i will i would certainly reach out individually and and and push that but let's

[1:05:51] Trustee Maude (probable): let's deal with this motion okay um so the

[1:05:55] Voice 7: chair um if you would like to sign the letter or issue

[1:05:59] Voice 7: the letter um we can use that in the resolution so

[1:06:02] Trustee Maude (probable): to be signed to the chair so instead of staff

[1:06:04] Trustee Maude (probable): staff right to be signed by the chair okay if that's friendly

[1:06:08] Trustee Maude (probable): another

[1:06:09] Voice 9: sign

[1:06:11] Trustee Maude (probable): that's on the fancy

[1:06:12] Trustee Maude (probable): letterhead

[1:06:13] Trustee Maude (probable): and it gets the cool signature

[1:06:16] Trustee Maude (probable): which has impact

[1:06:18] Trustee Maude (probable): that's the opening thing

[1:06:19] Voice 7: is there time to comment

[1:06:22] Voice 7: I just wanted to comment

[1:06:23] Voice 7: at the recent ferry advisory

[1:06:26] Voice 7: committee meeting

[1:06:27] Voice 7: the portions that I sent through

[1:06:29] Voice 7: which was not a whole meeting

[1:06:31] Voice 7: there will be

[1:06:32] Voice 7: BC Ferries will be coming back to the island

[1:06:35] Voice 7: in October

[1:06:35] Voice 7: there are plans to expand Bay Sound Connector and there are still plans to expand the terminal at

[1:06:46] Voice 7: Bradley Bay so I just want to sound a warning that there will be pushback from this community

[1:06:53] Voice 7: and not generated as any kind of a you know instigated plan or anything but I just know

[1:07:02] Voice 7: that we will not, I don't think this community will allow any trees to be cut at Broward Bay.

[1:07:08] Voice 7: And the option of increasing the Bayton Sound Connector to accommodate the tourist activity

[1:07:18] Voice 7: at Cornfield won't be met with a lot of welcome either. And just my further comment, my last

[1:07:25] Voice 7: comment is that um all of us have experienced the it'll never work response to all kinds of things

[1:07:34] Voice 7: and i think to really move forward on this issue that needs to be facilitated out of any kind of

[1:07:44] meeting that we really need to have all ideas open and available for discussion i know that

[1:07:52] on both islands there's an it'll never work response so that's just

[1:07:58] Voice 7: not acceptable anymore

[1:08:00] Voice 7: we really need to address this thank you well

[1:08:03] Trustee Maude (probable): i think certainly from the devon perspective and i

[1:08:06] Trustee Maude (probable): and i assume that we will quote those ocp passages it is is that there's there's a historical

[1:08:12] Trustee Maude (probable): foundation what what highways don't like what areas don't like are these knee-jerk reaction

[1:08:21] Trustee Maude (probable): This is 50 years. So this is not elected housing. These are long-stead, well-documented.

[1:08:33] Trustee Maude (probable): Thank you for the paper. Politicians love paperwork, and there's a history here of a consistent message.

[1:08:41] Trustee Maude (probable): And I think all that we're doing is putting dog braces on that.

[1:08:45] Trustee Maude (probable): And I don't see why we can't work in the best interests of the island.

[1:08:50] Trustee Maude (probable): so if there's no kind of question we'll discuss it and call the question

[1:08:54] Trustee Maude (probable): we're just voting so so to be fair that carries we'll have a brief comment and then i don't know

[1:09:02] Trustee Maude (probable): where if we want another motion wait

[1:09:04] Voice 7: i just wonder if anybody's consulted um

[1:09:08] Voice 7: Mariner or roots in the wind, roots in the wind, you know, because I know that the Qualicum winds

[1:09:19] Voice 7: the pretty erotic and uh at deep bay and i'm going to sailboat and it was

[1:09:29] Voice 7: we were partying around chrome island from that and then the positioning of the so i don't know

[1:09:42] Voice 7: about the northern part asked us these are good questions but that's that's part of the detail

[1:09:53] Voice 7: is left to the future unless we've actually got the people that right are in control of

[1:09:58] Voice 7: the ministry trying to get you actually accepting this is my fault thank

[1:10:02] Trustee Maude (probable): you we're more concerned

[1:10:04] Trustee Maude (probable): about the speed so did you want to do a motion to request staff to convene a joint

[1:10:12] Trustee Maude (probable): department meeting i don't know if it can be done to investigate that

[1:10:17] Voice 7: was my it's going to be my

[1:10:19] Voice 7: suggestion for a motion didn't try it doesn't

[1:10:24] Trustee Maude (probable): have to be the first even

[1:10:28] Voice 7: so it would just be to investigate the potential so i'll move that i moved it to the staff

[1:10:34] Voice 7: uh uh schedule a joint um one of the committee um committee meeting uh regarding uh transportation

[1:10:46] Voice 7: transportation to uh sorry very transportation to the islands

[1:10:54] Voice 7: i don't know

[1:11:04] Trustee Maude (probable): within the structure if we're allowed to meet together

[1:11:10] Trustee Maude (probable): I've never heard of it happening in person, but you know, we just push boundaries here.

[1:11:15] Trustee Maude (probable): All right, so no further discussion. Call the question. That carries. Thank

[1:11:20] Voice 7: you. All right,

[1:11:21] Voice 7: thank you very much. I really appreciate it. It's great stuff. All righty, so

[1:11:32] on to local trust committee minutes dated July

[1:11:36] Trustee Maude (probable): 25th. Excuse me for an option.

[1:11:39] Trustee Maude (probable): um i haven't seen i didn't see any enemies also by consent can we on the bus the advisory planning

[1:11:51] Trustee Maude (probable): commission through

[1:11:52] Voice 7: the chair yes

[1:11:53] Trustee Maude (probable): uh

[1:11:54] Voice 7: there's some problems with the minutes last meeting as well as

[1:11:58] Voice 7: within the agency minutes all

[1:12:01] Trustee Maude (probable): righty let's see if we can spend through these so what for the

[1:12:08] Trustee Maude (probable): local local trust committee minutes what concerns did you have uh

[1:12:11] Voice 7: one of the specific concerns in

[1:12:13] Voice 7: terms of reference for the calvary agency are not as we've discussed and co-created

[1:12:19] Voice 7: in july here's a copy of what was these from my notes what was discussed there's a couple of items

[1:12:26] Voice 7: missing uh in the minutes

[1:12:28] Voice 7: um and results of items that say that they in the follow-up action list

[1:12:35] Voice 7: from the minutes that say they've been completed which have not been completed all

[1:12:40] Trustee Maude (probable): right so the

[1:12:41] Trustee Maude (probable): thought access is coming so

[1:12:44] Voice 7: let's figure out what page we're on 53d and figure out where the train

[1:12:50] Voice 7: went up it was a very complicated conversation that we had um i'll find the specific page in

[1:13:03] Voice 7: the minutes my apologies these are their minutes no it's what we're on so it's where we go to the

[1:13:14] housing apc

[1:13:15] Trustee Maude (probable): um in terms of reference so

[1:13:21] Voice 7: let's go page 59 at the bottom 59

[1:13:23] Voice 8: thank you um

[1:13:42] Voice 8: um

[1:13:43] Voice 7: there are things missing uh let's see we've got item a is there uh item b

[1:13:51] Voice 8: is listed as c

[1:13:57] Voice 8: um do you have my so

[1:14:01] Trustee Maude (probable): basically what we did is we deleted b so c moved up to the to the letter b

[1:14:07] Trustee Maude (probable): correct um

[1:14:08] Trustee Maude (probable): is the wording correct that is

[1:14:10] Voice 7: correct so c on my list is missing

[1:14:15] Voice 7: entirely from the minutes oh

[1:14:18] Voice 8: okay uh

[1:14:20] Voice 7: d

[1:14:21] Voice 8: on my list needs to be nothing

[1:14:27] Voice 7: and e on my list seems

[1:14:30] Voice 7: to be missing okay from

[1:14:32] Voice 7: our terms of reference no

[1:14:34] Trustee Maude (probable): just for clarity on your list you you list ocp

[1:14:39] Trustee Maude (probable): plan number 185 and the minutes list is 186.

[1:14:44] Voice 9: damon island land use bylaw number 186 and ocp number 185.

[1:14:49] Trustee Maude (probable): those are great those are correct

[1:14:50] Voice 7: i'm not sure

[1:14:51] Voice 7: what the minutes have but why you're correct okay

[1:14:54] Trustee Maude (probable): i'm misreading okay i know that's me

[1:14:56] Trustee Maude (probable): seeing too many numbers they're

[1:14:58] Voice 7: both saying correct yeah

[1:14:59] Trustee Maude (probable): okay yes um but where your concern

[1:15:03] Trustee Maude (probable): certain is that your CD and E

[1:15:06] Voice 7: are missing

[1:15:07] Trustee Maude (probable): from

[1:15:08] Voice 7: our terms of reference. And our terms

[1:15:10] Voice 7: of reference have been published incorrectly to the abstracts question.

[1:15:17] Voice 9: Maybe was this

[1:15:18] Voice 9: just reporting changes? I believe so,

[1:15:21] Voice 9: yes. And not everything.

[1:15:22] Voice 9: Yeah. Maybe it would be

[1:15:24] Voice 9: good to have staff bring that up.

[1:15:26] Trustee Maude (probable): So what you're suggesting is the document that you've

[1:15:30] Trustee Maude (probable): provided is what you believe the terms of reference are that

[1:15:34] Voice 7: is what we worked out in

[1:15:36] Voice 7: all together in july and it is by the public record of the video so

[1:15:44] Trustee Maude (probable): so what i what i'm what

[1:15:45] Trustee Maude (probable): i'm suggesting is if you read through this if you're in agreement with us why don't you just

[1:15:51] Trustee Maude (probable): pass a motion saying that these so rather than trying to try and get the wheel and figure out

[1:15:58] Trustee Maude (probable): we're we may not have a spoke let's just say these are the spokes which replace the um terms

[1:16:05] Trustee Maude (probable): of reference from page 59 with no so no leaving this alone okay so the minutes that's the public

[1:16:12] Trustee Maude (probable): record but what we'll do is is maybe when we get the housing part of the program so through the

[1:16:18] Voice 7: chair i think what it sounds like is the apc um theory like they voted on these changes and they

[1:16:26] Voice 7: weren't seen in the terms of reference that were posted on the website so if there is a motion

[1:16:31] Voice 7: clarified to incorporate these into the term no this

[1:16:35] Voice 7: would not vote anybody it has an apc this

[1:16:38] Voice 7: was uh work that was done in this room on july 25th okay so it wasn't together this was not an

[1:16:45] Voice 7: apc motion so what

[1:16:48] Trustee Maude (probable): i'm saying is to incorporate this

[1:16:50] Trustee Maude (probable): into the terms of yeah so what we'll do is

[1:16:53] Trustee Maude (probable): we get to the apc the housing apc part of the program we i believe if we're in agreement we

[1:17:00] Trustee Maude (probable): will adopt these readopt these as your terms of reference

[1:17:04] Voice 7: but how do we have that reflected in the

[1:17:06] Voice 7: public record if the public record is incorrect well

[1:17:09] Trustee Maude (probable): the difference is the public record is

[1:17:12] Trustee Maude (probable): speaking of the changes so it doesn't just it's not it's not a statement of what the conclusion

[1:17:18] Trustee Maude (probable): was it was a statement of the process and what i think is missing is what you the financing you've

[1:17:24] Trustee Maude (probable): done here so this this is a conclusion and so this is what hopefully we will adopt we will get put it

[1:17:31] Trustee Maude (probable): on the website and it will be the right words everybody agrees upon and

[1:17:35] Voice 7: when you put it to

[1:17:35] Voice 7: public reference yes just so that like i'm just trying to clarify so if i wanted to look at what

[1:17:42] Voice 7: their terms of reference are on the it website it will now give you the clarification

[1:17:51] Voice 7: so

[1:17:51] Trustee Maude (probable): that's where we'll get that's where we will land but but it's probably a little 15 minutes

[1:17:57] Trustee Maude (probable): from now but we'll land we will be landing hopefully upon these words so everybody's

[1:18:02] Trustee Maude (probable): in agreement smile smile smile smile we're done uh

[1:18:07] Voice 7: not smiling sorry i'm trying to get

[1:18:11] Voice 7: you're set to adopt minutes

[1:18:13] Voice 7: that are incorrect

[1:18:15] Voice 7: and I'm asking if you could please amend the minutes

[1:18:17] Voice 7: make them correct

[1:18:18] Voice 7: what

[1:18:19] Trustee Maude (probable): I'm saying is minutes reflect

[1:18:21] Trustee Maude (probable): I'm

[1:18:21] Voice 7: sorry if I don't understand

[1:18:22] Voice 7: so

[1:18:23] Trustee Maude (probable): basically

[1:18:25] Trustee Maude (probable): minutes are reflecting the work that we did

[1:18:27] Trustee Maude (probable): they're not

[1:18:28] Trustee Maude (probable): so they're saying

[1:18:30] Trustee Maude (probable): change this, delete this

[1:18:32] Trustee Maude (probable): this is what

[1:18:34] Trustee Maude (probable): the same actions ever took

[1:18:36] Trustee Maude (probable): it's not been distilled out

[1:18:39] Trustee Maude (probable): into what you provided here

[1:18:41] Trustee Maude (probable): so it's this it's just the minutes or the minutes of the work that was done but what but it hasn't

[1:18:49] Trustee Maude (probable): presented what you what what the final product can

[1:18:52] Voice 9: you amend the

[1:18:53] Voice 7: minutes to include the work

[1:18:54] Voice 7: that was done and became a final product if i may let's remove the underlined um

[1:19:04] Voice 7: title of that section because right now right now the title says

[1:19:08] Voice 7: is housing budget planning commission terms of reference and some of them and then we have all

[1:19:12] Voice 7: these these thoughts it is confusing and it's missing anything so

[1:19:18] Trustee Maude (probable): why don't we just put changes

[1:19:22] Trustee Maude (probable): so so uh how's the amendment um amendments but

[1:19:27] Voice 9: if you look on page 58 at the very bottom it said

[1:19:30] Voice 9: that you

[1:19:30] Voice 9: requested amendments including these

[1:19:33] Voice 7: okay so that

[1:19:35] Voice 9: is what you're saying yeah

[1:19:38] Voice 7: yeah i'm just suggesting that

[1:19:39] Voice 9: and that the project charter said housing advisory planning commission

[1:19:44] Voice 9: that's why i was trying to key you into what the changes in what section of the project charter

[1:19:49] Voice 9: yeah yeah

[1:19:50] Voice 9: chair i

[1:19:52] Voice 9: mean so what's in the minutes is um reflected

[1:19:57] Voice 9: as the draft terms of reference

[1:19:59] Voice 9: so i think we can get there with

[1:20:02] Voice 7: noting that the minutes only contain changes

[1:20:06] Voice 7: is it didn't contain what the terms were reflected as so we can use this

[1:20:13] Voice 7: what the gpc chair provided us and update what's on the website

[1:20:19] Voice 7: so you don't get any changes to the minutes

[1:20:26] Voice 7: if you wish you could note uh that the changes would be reflected under reference changes can

[1:20:37] Voice 7: be reflected on the website just to clarify so

[1:20:41] Trustee Maude (probable): if the underlying spark that says housing advisory

[1:20:44] Trustee Maude (probable): planning commission terms of reference changes changes

[1:20:50] Voice 7: this is changing to the staff report

[1:20:52] Voice 7: because our report was not accepted into public record unfortunately and so this is specific

[1:21:02] Voice 7: changes to the staff report just in terms of reference and it is missing the items that we

[1:21:10] Voice 7: brought forward in our report because our report is not on public record so that's why i'm requesting

[1:21:18] Voice 7: can we get these terms of reference which were agreed on in july can we get this into

[1:21:24] Voice 8: the minutes

[1:21:31] Voice 8: this

[1:21:32] Voice 7: will be attached to part of the public agenda as correspondence

[1:21:36] Voice 7: correspondence, so it will be captured as public record.

[1:21:39] Voice 7: This

[1:21:39] Voice 9: is not sentenced

[1:21:40] Voice 7: on the agenda.

[1:21:42] Voice 7: Receiving the submission today will be included

[1:21:47] Voice 7: as correspondence for the public record.

[1:21:49] Voice 7: So that will

[1:21:50] Voice 7: be captured to make sure it falls into the.

[1:21:53] Voice 7: Yeah,

[1:21:53] Trustee Maude (probable): this is a little bit of how sausages are made

[1:21:57] Trustee Maude (probable): is sometimes it's not pretty.

[1:22:01] Trustee Maude (probable): So what I'm suggesting is that let's move forward

[1:22:07] Trustee Maude (probable): when we adopt these terms of reference if there's a mild disagreement as to how the minutes were

[1:22:13] constituted it is what it is is it is that

[1:22:18] Trustee Maude (probable): the the minutes are not reflecting the product they're

[1:22:21] Trustee Maude (probable): they're they're reflecting the making of the sausage so this is what happened we deleted

[1:22:26] Trustee Maude (probable): this we did this we added this but what is not there is what we are about to adopt

[1:22:33] Trustee Maude (probable): so we're getting there maybe not in the way that you want but we're getting there

[1:22:38] Voice 7: which was our commission has had trouble with terms of reference and you know right from the

[1:22:45] Voice 7: inception of our group so it's a promise of in july we still haven't had a response

[1:22:52] Voice 7: and we've been told and we've seen in on public record that it's been stated that we've received

[1:22:59] Voice 7: our terms of reference the only thing we have is out the notes which we have verified against

[1:23:05] Voice 7: the video but we have yet to see this reflected by the island's trust but

[1:23:11] Trustee Maude (probable): that what i'm suggesting

[1:23:12] Trustee Maude (probable): if you wait 10 minutes we will officially adopt every letter that you put down and

[1:23:19] Voice 7: are the other

[1:23:19] Voice 7: things that are not here will be removed from our terms of reference i'm concerned here that this

[1:23:24] Voice 7: will be added to our terms of reference

[1:23:26] Trustee Maude (probable): this is what i believe this is the final term of reference

[1:23:30] Trustee Maude (probable): right that

[1:23:31] Voice 7: is the discussion we had in july so

[1:23:34] Trustee Maude (probable): so what what you're presenting here is what you

[1:23:37] Trustee Maude (probable): believe your full terms of reference are

[1:23:39] Voice 7: correct so

[1:23:40] Trustee Maude (probable): we're about to adopt those so anything that

[1:23:43] Trustee Maude (probable): happened in the past does not exist anymore because this is a new thing so so this is

[1:23:49] Trustee Maude (probable): at the conclusion of this meeting these will be your formal legal binding terms of reference

[1:23:56] Trustee Maude (probable): and whatever else is said means nothing and

[1:24:00] Voice 7: be full of your own yes thank you

[1:24:02] Voice 8: yes thank you

[1:24:06] Voice 8: okay so we now

[1:24:11] Trustee Maude (probable): i hesitate to ask um we have um quite a few of these these minutes

[1:24:19] Trustee Maude (probable): um from the house advisory committee are you in agreement those are correct we have a

[1:24:25] Voice 7: problem on the july 3rd minutes okay we asked for a um change we advised our staff that there

[1:24:38] Voice 7: was a problem the first was that the date of the meeting said july 3rd 2022 instead of 2023

[1:24:44] Voice 7: this is page 65 you'll see the date has been changed uh you'll see on that page the last um

[1:24:53] Voice 7: um sentence is the problem we're having uh i'm for states quote rihanna still about offered to act

[1:25:02] Voice 7: as chair until an upcoming ltc public hearing after which the role will be rotated the request

[1:25:07] Voice 7: was made to remove the line and resubmit these minutes to the ltc uh the problem is that this

[1:25:14] Voice 7: sentence is out of context it combines different pieces of a larger conversation and is easy to

[1:25:20] Voice 7: ms reed rihanna offered to chair the meeting that meeting of july 3rd until the chair was selected

[1:25:27] Voice 7: we also discussed whether we should rotate the chair position or should it remain with one person

[1:25:34] Voice 7: um the issue was that the two-year term and whether anybody would be up to standing for

[1:25:39] Voice 7: chair as standing that long as chair rihanna said she was good with it being one person but she

[1:25:45] Voice 7: would only be good with it until the public hearing so there was a bunch of different

[1:25:49] Voice 7: conversations that were rolled into that line that line was misleading and we asked if that

[1:25:54] Voice 7: line could be removed we were told by staff that it would be removed so you

[1:25:59] Voice 7: would let us remove

[1:26:00] Voice 7: that money all right

[1:26:02] Voice 7: from the public record because it's not accurate okay

[1:26:04] Trustee Maude (probable): so that line removed

[1:26:06] Trustee Maude (probable): okay anything else on that although on these minutes i

[1:26:10] Voice 7: think that that is uh no sorry we do

[1:26:12] Voice 7: have one more item uh at the um july 14th meeting we do

[1:26:20] Trustee Maude (probable): one at a time so july 5 minutes we will

[1:26:25] Trustee Maude (probable): adopt with with the with the deletion well

[1:26:29] Voice 7: sorry we should get to the other item okay we're doing

[1:26:33] Trustee Maude (probable): one set of minutes at a time

[1:26:34] Voice 7: it affects all the minutes what i'm trying to bring up okay

[1:26:40] Voice 7: process question here we are just

[1:26:42] Voice 9: receiving them okay

[1:26:44] Trustee Maude (probable): so we can't we can't

[1:26:49] Voice 9: don't know who makes the changes

[1:26:51] Voice 9: okay we're

[1:26:54] Trustee Maude (probable): making more sausages here

[1:26:57] Trustee Maude (probable): so how do we deal with this

[1:26:59] Voice 7: i would i would suggest we're hearing these corrections

[1:27:05] Voice 7: Corrections. I would suggest the HAPC chair forward

[1:27:10] Voice 9: all of the corrections noted to staff

[1:27:13] Voice 9: and to include them in any of the updates

[1:27:17] Voice 7: or changes for receipts. So when they have

[1:27:21] Voice 7: to be adopted at the next meeting, they're all included for the

[1:27:24] Voice 9: MTC receipts.

[1:27:27] Voice 9: At the end, I'll make a note that the HAPC will make a list of the changes

[1:27:33] Voice 7: that the staff

[1:27:34] Voice 7: is definitely i would i would suggest that that way you can just make sure everything has been

[1:27:39] Voice 7: captured in the advisory planning commission minutes before they're out so

[1:27:45] Trustee Maude (probable): these receiving

[1:27:47] Trustee Maude (probable): these in our time since

[1:27:49] Voice 7: so

[1:27:51] Trustee Maude (probable): can we just so can we just put these off to the next meeting get

[1:27:57] Trustee Maude (probable): the corrections made and then we'll receive the proper minutes through

[1:28:02] Voice 7: the chair i believe we

[1:28:03] Voice 7: can still receive these and receive any additional corrections okay through

[1:28:07] Voice 7: this meeting and then i

[1:28:09] Voice 7: believe for the next otc meeting for adoption you just make sure everything is okay

[1:28:15] Trustee Maude (probable): so i guess we're

[1:28:18] Trustee Maude (probable): just receiving we're not adopting so we and i guess we can do it on the bus we're just receiving

[1:28:23] Trustee Maude (probable): in so let's hear about the next issue thank

[1:28:26] Voice 7: you uh so average 114 orientations uh we uh

[1:28:32] Voice 7: trustee work with was present we asked how do we receive submissions from our communities

[1:28:40] Voice 7: um for what it's for this is what we've received so far from our community much much much much

[1:28:49] Voice 7: much. We were told by staff that they would find out for us how, because we want to be able to put

[1:28:57] Voice 7: it onto public record, what we received from our community. We were told by staff that they would

[1:29:02] Voice 7: get back to us, like everything people have yet to hear anything from us. We included these

[1:29:10] Voice 7: as attachments to the minutes with each meeting where we looked at, they were removed by staff

[1:29:17] Voice 7: and they are not being reflected on public record uh so that is very confusing for us and

[1:29:24] Voice 7: um so the minutes are actually missing a whole lot of correspondence from our community

[1:29:30] Voice 7: um so i'm i'm personally as the chair not happy we have assured our community that their voices

[1:29:37] Voice 7: matter and that their participation would go on the record and is being left off the record

[1:29:44] Voice 7: just a suggestion would it work if when you do your final report

[1:29:49] Voice 7: in november that all of the correspondence that you received from the public be attached then

[1:29:55] Voice 7: rather than we can certainly bury it in the report we

[1:30:00] Voice 7: just hoping that it would appear with the discussions and I read everything and I know

[1:30:07] we can't bury things

[1:30:10] Voice 7: okay this piece of paper that's attached to a report I'll read it and

[1:30:15] Voice 7: Sam will read it sorry that's a reflection of me feeling buried under paperwork okay

[1:30:21] Trustee Maude (probable): so just

[1:30:22] Trustee Maude (probable): do between the two of you understand why my correspondence would not be attached to this

[1:30:30] Voice 7: through the chair my understanding is it goes back to mostly about the process of the minutes

[1:30:37] Voice 7: it's really just the capturing of what was discussed during the meeting we can find another

[1:30:45] Voice 7: way to attach that information um i think that's something that staff is looking for some

[1:30:50] Voice 7: clarification on to be able to provide them and convey them so

[1:30:53] Trustee Maude (probable): it makes sense to me because the

[1:30:55] Trustee Maude (probable): The correspondence is important to the discussion.

[1:30:58] Trustee Maude (probable): So it seems to be logical that it would be attached to the minutes.

[1:31:05] Trustee Maude (probable): So unless there's a policy against it.

[1:31:08] Voice 7: Through the chair, I believe there might be.

[1:31:11] Voice 7: There may be some submissions provided through the correspondence,

[1:31:16] Voice 7: but I think that's what staff was just wanting to confirm.

[1:31:20] Voice 7: Can we receive it in another way?

[1:31:21] Voice 7: So it's still, as Paula Decker, that's what we're desire to.

[1:31:26] Voice 7: and that was the

[1:31:27] Voice 7: question we asked in july on july 13th that we have yet to hear any direction

[1:31:31] Voice 7: about okay

[1:31:32] Trustee Maude (probable): well let's get that direction um i would suggest you

[1:31:38] Voice 7: the chair of something staff

[1:31:40] Voice 7: is currently yeah

[1:31:41] Trustee Maude (probable): okay we'll figure this out but so i so i i guess you know as trustee graham

[1:31:49] Trustee Maude (probable): suggesting we have option b which is to attach all the correspondence to your report which might

[1:31:54] Trustee Maude (probable): be more impactful but i understand to me it's logical if it's attached to minutes because

[1:32:01] Trustee Maude (probable): then you get the context because you're not looking at 60 letters going well what does that

[1:32:07] Trustee Maude (probable): have to do with so i kind of get how it should be but buried within our policies there might

[1:32:13] Trustee Maude (probable): be something saying we don't do that so let's work let's work towards option a of getting

[1:32:19] Trustee Maude (probable): attached to the minutes which i think is is the best option but if somewhere somebody's going to

[1:32:24] Trustee Maude (probable): quote a policy saying they can't do it then let's make sure that they're attached to your report

[1:32:30] Trustee Maude (probable): and maybe you can just say say when you report these letters were on the july 18th minutes

[1:32:37] Trustee Maude (probable): our meeting and so let's maybe give some context to how they're attached um i don't think it's

[1:32:46] Trustee Maude (probable): idea but i do understand that sometimes we we have an organization full of policies and procedures

[1:32:53] Trustee Maude (probable): and so if we can't get it in one way let's get it in another way

[1:32:57] Voice 4: but let's

[1:32:58] Trustee Maude (probable): i think the directions

[1:32:59] Trustee Maude (probable): begin so what we will do if i refer back to my original thing is can we just receive by consent

[1:33:10] consent, 6.3 through 6.14, all the advisory committee

[1:33:17] mentioned by

[1:33:18] Trustee Maude (probable): consent, we'll just do one omnibus because it's

[1:33:23] Trustee Maude (probable): just receiving. And thank the housing advisory committee for

[1:33:28] Trustee Maude (probable): their work.

[1:33:29] Voice 8: I've never seen so many minutes.

[1:33:35] Voice 7: Now, the next

[1:33:36] Voice 7: one is a follow-up action list. So there were some concerns

[1:33:42] Voice 7: to the follow-up action list so i just had a question pretty soon uh the july 25th letter

[1:33:52] Voice 7: could come up but we received is that has that letter been sent and if it has have we received

[1:33:59] Voice 7: a response i

[1:34:01] Voice 8: think it's number seven i think planet chat has

[1:34:08] Voice 7: come up on my screen so number

[1:34:12] Voice 7: number six i don't know that you have a generalization point of fifth follow-up after

[1:34:16] Voice 7: my story so for the chair i would love to um ask the planner to provide some information

[1:34:25] Voice 7: thank you

[1:34:29] Voice 2: um chair um yeah so we are we have um so planner uh zupanek has been in conversation

[1:34:36] Voice 2: with the Comox about some hornbeam projects and and so there's some

[1:34:45] Voice 2: relationship building that's going on there and in addition to that so through

[1:34:49] Voice 2: that through that work that plan of Zupanak has been doing with Comox

[1:34:54] Voice 2: they've asked us for a comprehensive package of all of the all of the things

[1:35:01] Voice 2: that they that we would like them to um comment on so that also includes the policy statement

[1:35:08] Voice 2: so instead of um of doing sort of the like independent requests to them we're trying to

[1:35:14] Voice 2: move forward in a in a coordinated way so this of course takes a little bit of time because we've

[1:35:19] Voice 2: got to kind of get all the ducks in a row so um at this point we are in the process of just putting

[1:35:25] Voice 2: together a package of information on all of the various requests that we have for their input.

[1:35:37] Voice 2: So the short answer is no, it hasn't been sent out, but the long answer is it will be part of

[1:35:43] Voice 2: a larger process and that process is currently moving forward. I just received a message,

[1:35:53] Voice 2: We've got one of our staff who's working with Claire.

[1:35:59] Voice 2: Mary Storzer is putting that package together as we speak.

[1:36:04] Voice 2: So that's the update that I have with respect to that.

[1:36:12] Trustee Maude (probable): Now, just in respect to the previous conversations,

[1:36:17] Is there potential for this particular request to get

[1:36:23] Trustee Maude (probable): folded and submitted individually so

[1:36:25] Trustee Maude (probable): it does not get sort of in a stack of paper, because it has been six months?

[1:36:32] Trustee Maude (probable): Well, as you

[1:36:33] Voice 7: know, it

[1:36:35] Trustee Maude (probable): seems that it's a unique request.

[1:36:38] Trustee Maude (probable): It's not sort of a broad request and it is something that maybe the First Nation could

[1:36:43] Trustee Maude (probable): could deal with um rather expectation because it sounds like we're going to go all the way

[1:36:51] Trustee Maude (probable): through our housing process and get our report without any input from first nations which i

[1:36:56] Voice 8: don't think is going to work well um

[1:37:01] Voice 2: through the chair um it's important that we get the

[1:37:06] Voice 2: relationship right and it's uh so we we they have like in the past we've just sent requests

[1:37:14] Voice 2: requests to them and that's not they've you know they've told us that that's not that's not how

[1:37:19] Voice 2: they'd like to engage and so we are working with Robin and you know Sonia, Mary, Claire

[1:37:27] Voice 2: it's it's so we've got throughout the trust area we do have these relationships that are starting

[1:37:34] Voice 2: to develop in different ways with different nations because we really need to get a good

[1:37:39] Voice 2: sense of of we need to build that relationship which we don't have and get a good sense of

[1:37:44] Voice 2: of how we want to engage with them on different issues.

[1:37:49] Voice 2: So I'm following the lead of the team

[1:37:53] Voice 2: and the team is sort of figuring it out

[1:37:57] Voice 2: as we move along in our conversations with them.

[1:38:05] Voice 7: So I can certainly appreciate that

[1:38:07] Voice 7: if Comox is specifically asked

[1:38:10] Voice 7: to not see individual requests

[1:38:11] Voice 7: and they wanna see all of the requests

[1:38:14] Voice 7: that are sitting on our table at the moment, I get that.

[1:38:17] Voice 7: that. The only concern I have is that the policy statements not

[1:38:20] Voice 7: request from the Devon local trust committee. It's from

[1:38:23] Voice 7: trust counsel. And I'm wondering if there's some way of

[1:38:27] Voice 7: presenting the material to come off such that they can see that

[1:38:32] Voice 7: one of the requests is from their neighbor island, one that

[1:38:37] Voice 7: considers them much closer relationship with, as opposed to

[1:38:43] Voice 7: to the island's trust request for policy statement

[1:38:47] Voice 7: referral to women.

[1:38:49] Voice 7: Is there any way of personalizing our request

[1:38:52] Voice 7: such that they see this as the next door neighbor?

[1:38:55] Voice 2: Yeah.

[1:38:56] Voice 7: On their land.

[1:38:59] Voice 2: Yeah, definitely.

[1:39:00] Voice 2: I mean, part of the, sorry, through the chair,

[1:39:03] Voice 2: part of the process is also like them,

[1:39:14] Voice 2: like we have a unique governance structure and so part of the process is is orienting them to that

[1:39:21] Voice 2: that structure um because islands trust like you know islands trust is islands trust to them right

[1:39:27] Voice 2: so that's part of the relationship building is that differentiation is is is better understood

[1:39:32] Voice 2: and so certainly in our communications will be will we will be um identifying those those

[1:39:38] Voice 2: differences.

[1:39:40] Trustee Maude (probable): Thank you. So do you have an anticipated timeline?

[1:39:46] Voice 2: Well I can tell you that I

[1:39:48] Voice 2: I did receive just this morning a message from Mary. She's putting together this collection of

[1:39:54] Voice 2: materials and so we're working through it this week. So I don't have a specific

[1:40:01] Voice 2: date that that you know that all the materials will be sent out but I can tell you that it

[1:40:07] Voice 2: It is like in process, literally, we have been working on it, we continue to work on it, we're putting the materials together, so I would anticipate within a few weeks, within the next weeks or so, we should be getting closer to getting something out to them.

[1:40:27] Trustee Maude (probable): So basically, so the messaging is that we're working on it, but we're working with protocols, so it takes the time that it takes.

[1:40:37] Voice 2: that's yeah that's a good summation i would say okay

[1:40:41] Voice 8: we have answered the error

[1:40:46] Voice 8: who wants to go first given

[1:40:48] Voice 7: that um virginia

[1:40:52] Voice 5: given that uh the um home observation hasn't

[1:40:56] Voice 5: been advised that we're engaged on a

[1:40:58] Voice 7: housing review project and given that our report

[1:41:02] Voice 7: that we're committed to deliver for the next LTC meeting.

[1:41:07] Voice 7: Does this mean, trustees, that your advice to us

[1:41:11] Voice 7: is to hold off on publishing our report?

[1:41:15] Voice 7: And when the nation sees our report,

[1:41:19] Voice 7: and they haven't been advised, will this be an issue?

[1:41:23] Trustee Maude (probable): So planet travel has to end up, so we'll go to her.

[1:41:27] Voice 2: So we did send out a letter to all nations

[1:41:30] Voice 2: um a couple of months ago uh identifying the major projects that were um were in progress so

[1:41:39] Voice 2: they are aware that denman has a housing project so our process was to um like you know follow up

[1:41:47] Voice 2: with them so it's the follow-up part that we're just working out in terms of how that's going to

[1:41:52] Voice 2: work with the conversations that we've we have had with them so they are aware um and in the

[1:41:57] Voice 2: conversations that Sonia's had with them there they are a way that where they just haven't you

[1:42:01] Voice 2: know we just haven't sort of figured out that process that protocol to um send materials and

[1:42:06] Voice 2: have and and you know we're we're sort of working together to figure out how best they would like to

[1:42:12] Voice 2: engage in all like again it's it's all of the projects they don't because in the past they've

[1:42:16] Voice 2: sort of just received these independent things and that's why we really haven't gotten response

[1:42:21] Voice 2: response, even though they do have interest and concerns.

[1:42:23] Voice 2: So it's it's it's that relationship building, which is really critical to this

[1:42:28] Voice 2: whole piece. So

[1:42:30] Voice 7: I'm just going to say a letter has been sent

[1:42:34] Voice 7: perhaps that should be reflected in this update.

[1:42:41] Voice 8: So in the follow up action report, there

[1:42:44] Voice 8: should be

[1:42:45] Trustee Maude (probable): a reference to the letter being sent through

[1:42:50] Voice 2: the through the chair.

[1:42:51] Voice 2: again that was it the letter that was sent was a general letter so that was a general letter

[1:42:56] Voice 2: saying um um that that was sort of an identifying generally what the trust is involved with we've

[1:43:03] Voice 2: got new trustees inviting the nations to connect and then identifying the projects that were um

[1:43:10] Voice 2: were on the go um there it was the intent to follow up so what the what the follow-up action

[1:43:18] Voice 2: list reflects is that um that that the follow-up piece and that's the piece that we're working on

[1:43:29] Voice 7: page 60 of the minutes of the draft minutes uh halfway through de-2023-054 it was moved

[1:43:39] Voice 7: second and carried that the demin on the local trust committee requests down to send a letter

[1:43:44] Voice 7: to first nations to identify how they would like to be engaged on demin on the housing

[1:43:48] Voice 7: new project right i'm hearing that a omnibus letter was sent to all the nations it doesn't

[1:43:58] Voice 7: sound like this has been carried out that this directive from the local child committee was

[1:44:03] Voice 7: carried out right am i hearing that this significantly affects our

[1:44:09] Voice 9: work as a housing apc

[1:44:11] Voice 7: pardon me no it doesn't affect your work it affects it may affect our work it doesn't

[1:44:18] Voice 7: affect your work it

[1:44:19] Voice 9: affects the outcome of our work if if we're working for something that can

[1:44:25] Voice 9: later be

[1:44:25] Voice 7: stymied because we didn't include people who needed to be included that's very concerning

[1:44:32] Voice 7: to me as an individual as a member of the housing apc and as a settler who is trying to work towards

[1:44:41] Voice 7: truth and reconciliation this is really an important step and i know that this is important

[1:44:49] Voice 7: to all the members of the housing apc by the main chair it's it's important to us too which is why

[1:44:58] Voice 7: it seems to be taking forever to get it right but apparently we need to get it right so we don't do

[1:45:03] Voice 7: something wrong we just have to keep moving forward that's all we can do but we're not moving

[1:45:13] Voice 7: moving forward. You're asking me to move forward, but the pieces that we need to move

[1:45:18] Voice 7: forward. You know, I wish you had run for the trust. I'm sorry? I wish you had run for

[1:45:24] Voice 7: the trust. I really do. You have a passion. I couldn't do it, David. Okay, fair enough.

[1:45:30] Voice 8: I don't have the patience. Fair

[1:45:32] Voice 7: enough. So the housing advisory plan has been asked by

[1:45:38] Voice 7: this body to do the work. And we're trying. We're doing work every week for hours.

[1:45:44] Voice 7: i'm not i'm not saying you're not just stating a fact but we

[1:45:49] Voice 4: don't have the

[1:45:49] Voice 7: support we need to do

[1:45:52] Voice 7: well we do

[1:45:53] Voice 7: from our trustees i'm but we keep asking for specific items this is one of them

[1:45:59] Voice 7: that can continues to not be fulfilled so what we're hearing is that um trustees you're saying

[1:46:09] Voice 7: and proceed with filing the report despite the lack of consultation with First Nations.

[1:46:16] Voice 7: You were asked to consult with First Nations in the first place.

[1:46:19] Voice 7: This is what we do.

[1:46:21] Voice 7: So, yes, please continue with your work.

[1:46:24] Voice 7: The sooner we can start crafting the information to go to our community,

[1:46:29] Voice 7: the sooner we can have a conversation with the community as to whether they're going to like any of the suggestions,

[1:46:33] Voice 7: the sooner we can incorporate them into our findings file,

[1:46:36] Voice 7: of a sooner we can get people out of illegal housing this is this is a domino so so we can't

[1:46:43] Voice 7: see just one more thing we can't let something that we have no control over stop the process

[1:46:49] Voice 7: this is what i'm saying so the point at which um first nations particularly the komox nation

[1:46:55] Voice 7: will be consulted about the housing review project would be with the report itself

[1:47:01] Voice 7: So is that what I'm hearing from Planner Chatwood?

[1:47:04] Voice 7: We don't know.

[1:47:05] Voice 7: We don't know the answer.

[1:47:06] Voice 7: I'm actually sorry, I don't.

[1:47:08] Voice 7: So also Planner Chatwood, go ahead.

[1:47:12] Voice 2: Yeah, thanks, through the chair.

[1:47:15] Voice 2: We are, we're trying to, I mean, as the trust in general,

[1:47:20] Voice 2: the Islands Trust in general is trying to,

[1:47:23] Voice 2: is very effectively moving away from the past processes,

[1:47:28] Voice 2: processes which were um that the um you know basically the the nations would only see the um

[1:47:35] Voice 2: you know bylaws basically when when they came to referral so we are moving into a process where

[1:47:44] Voice 2: where they are consulted ahead of time and so that so you know we will be absolutely making

[1:47:49] Voice 2: sure that they're i mean they're they're aware of the project they'll have more details related to

[1:47:55] Voice 2: that, as I said, as part of a larger package of information. And that, that engagement, like I

[1:48:02] Voice 2: said, it's a really important part of relationship building. And, and we're, we're trying to

[1:48:09] Voice 2: understand, you know, we're trying to build this process together with them. And that does take

[1:48:15] Voice 2: time. So, you know, we're all learning in this process and, and doing the best we can.

[1:48:24] Voice 8: thank you it's so i think we've got the message that you know it's not gonna happen tomorrow

[1:48:36] Trustee Maude (probable): but hopefully it's happening it's got the weeks so when it is ahead of your pro your your your work

[1:48:43] Trustee Maude (probable): and i would suggest that yes your product your your november report most definitely is going to

[1:48:50] Trustee Maude (probable): first nations in any event so where they get slotted into the process might not be what

[1:48:57] Trustee Maude (probable): is the most ideal situation but they are part of the process so these these relationships

[1:49:07] i totally respect they have to build it takes time

[1:49:09] Trustee Maude (probable): and you can't do the wrong thing at the

[1:49:12] Trustee Maude (probable): wrong time and and i think our best guidance is from staff is that they're trying to get

[1:49:16] Trustee Maude (probable): inserted into the slot at the right time so we're working on it and it's a motion so it's like it's

[1:49:26] Trustee Maude (probable): not like it's not going to happen because this LTC has made the motion has made the request

[1:49:31] Trustee Maude (probable): it's it's just they're working through layers to make it happen so we're

[1:49:37] Voice 7: there okay anything

[1:49:41] Voice 8: else to follow up action list all right so moving

[1:49:44] Trustee Maude (probable): on um we have the um business horizon

[1:49:49] Trustee Maude (probable): okay

[1:49:49] Voice 7: well

[1:49:52] Trustee Maude (probable): at some point this is our meeting so if you just very quickly

[1:49:56] Trustee Maude (probable): what's what's the next step

[1:50:02] Voice 7: endorsed and then amended project territory

[1:50:08] Voice 7: is complete we're still waiting like from item number um one to uh four page 95

[1:50:21] Voice 7: um that each one of these items regarding the terms of reference etc um are noted as complete

[1:50:32] Voice 7: but we still are awaiting the Terms of Reference.

[1:50:37] Voice 8: Okay, so the Terms of Reference

[1:50:38] Voice 7: are what

[1:50:40] Voice 8: we're about to adopt, correct?

[1:50:42] Voice 8: So you're

[1:50:44] Trustee Maude (probable): saying 1 through 4 are not accurate because we haven't done this?

[1:50:50] Voice 7: Because we haven't received our Terms of Reference.

[1:50:54] Voice 7: us

[1:50:54] Trustee Maude (probable): all right so uh but we'll also it's it's it's you know it says in progress

[1:51:01] Trustee Maude (probable): in the follow-up to the follow-up action list if you're going to call them

[1:51:04] Voice 7: through the chair that is correct in the follow-up action list on page 95 of the agenda

[1:51:17] Voice 7: there are numbered items sitting under july

[1:51:20] Voice 9: 25th 23 where the um number four staff note

[1:51:25] Voice 9: the endorsed amendment amended in terms of reference HAPC complete

[1:51:29] Voice 7: so with the um

[1:51:32] Voice 7: director of giving the staff that will be updated with

[1:51:36] Voice 8: the EJPC okay

[1:51:50] Trustee Maude (probable): okay so after some reports um DEP DEP 20.3.2 2091 Tristone right staff report

[1:52:01] it

[1:52:01] Trustee Maude (probable): seems relatively straightforward but

[1:52:04] Voice 7: it's great i don't have a problem with you should

[1:52:06] Voice 7: need development i just want to know in the uh report the quick report it looks like there's

[1:52:13] Voice 7: some follow-up um the replanted area to be inspected yearly for three years and i'm just

[1:52:20] Voice 7: wondering how is that accomplished how is that tracked who does the inspection and who gets to

[1:52:28] Voice 7: say it worked or it didn't work through the chair we have planner mcarder on the meeting

[1:52:39] Voice 7: hi

[1:52:41] Planner McCargar (probable): good afternoon um i'll just maybe start by giving a really quick uh summary of the

[1:52:48] Planner McCargar (probable): uh report and then i can answer any questions does that work yes so the i don't actually need

[1:52:57] Voice 7: them i

[1:52:59] Voice 7: I would just rather have my questions answered, if you wouldn't mind.

[1:53:02] Voice 7: I don't know.

[1:53:03] Voice 7: Okay.

[1:53:03] Voice 7: It was a great report, very clear.

[1:53:05] Voice 7: I'm actually a neighbor.

[1:53:07] Voice 7: I know the property, incidentally.

[1:53:08] Voice 7: But my question is a follow-up.

[1:53:10] Voice 7: I'm more interested in that, if you wouldn't mind.

[1:53:12] Planner McCargar (probable): Sure.

[1:53:13] Planner McCargar (probable): So, I guess just one of the things that I did want to note is that this, if it wasn't being sought retroactively,

[1:53:21] Planner McCargar (probable): they would actually qualify for an exemption for a development permit.

[1:53:25] Planner McCargar (probable): And the work that is being proposed, some of the remediation work, is actually exempt from a development permit under the section that's referenced in the report there.

[1:53:38] Planner McCargar (probable): But as part of that requirement, they will be doing a follow-up report from the qualified environmental professional, which will go out on site and make sure that the work was done.

[1:53:53] Planner McCargar (probable): and then that my understanding is that is not part of our process so that would then be filed

[1:53:58] Planner McCargar (probable): with the provincial government thank

[1:54:01] Voice 7: you thank you i will move in because the approved issuance

[1:54:08] Voice 7: of development permit ddp 2023 second that any further discussion all questions all in favor

[1:54:15] Trustee Maude (probable): i do

[1:54:17] Voice 7: want to just have it on the record that it was a a noted that had these folks

[1:54:23] Voice 7: and asked what to do before they started it would have saved them a whole lot of money

[1:54:29] Voice 7: and us a lot of time so that's just something that people need to be aware of before you do anything

[1:54:34] Voice 7: around streams i don't think you're especially in a permanent area ask the planners how the

[1:54:40] Voice 7: conversation you can plan it could save you it could save you thousands and thousands of dollars

[1:54:45] Voice 7: for many years so

[1:54:46] Trustee Maude (probable): i know in our package that we have a great schedule from 11 50 to 12 20 a.m

[1:54:55] Trustee Maude (probable): do you want to take that now is that logical we

[1:54:59] Voice 7: can check at your problems yeah

[1:55:01] Trustee Maude (probable): i think i think

[1:55:02] Trustee Maude (probable): it's the way we're on the agenda we're actually landing in the ring spot by some miracle we didn't

[1:55:10] all the time so um let's take a 30-minute break if that's okay

[1:55:17] Trustee Maude (probable): and we will come back and we will

[1:55:19] Trustee Maude (probable): well into the denman housing advisory planning commission verbal update so thank you very much

[1:55:32] Voice 7: let's go

[1:55:33] Trustee Maude (probable): with 12 30 just to make it nice rounded numbers so we don't sound

[1:55:38] Voice 8: quite like a planner

[2:29:29] Voice 7: are we reconvening at 12 40 or

[2:29:32] Trustee Maude (probable): no no we're all getting back to our seats right now perfect

[2:29:41] Trustee Maude (probable): so we had to bring everybody back in so they're all in tears

[2:29:48] Trustee Maude (probable): So if you want to start the good stuff,

[2:29:53] Voice 7: we will start the bad stuff.

[2:30:00] Voice 7: we have a week meeting at 12 31

[2:30:04] Trustee Maude (probable): and we have a progress report from the desert island policy

[2:30:08] which is

[2:30:11] Trustee Maude (probable): somewhat detailed and somewhat great so i think we have a few issues to touch on so

[2:30:18] Trustee Maude (probable): we will give the floor to the chair and we will see what we can do thank you chairman

[2:30:24] Voice 9: um my name is rianne de silva i'm the chair of the edema and

[2:30:29] Voice 7: housing advisory planning commission

[2:30:32] Voice 7: uh we've been tasked to consider all things housing we're very grateful to have this

[2:30:36] Voice 7: opportunity to make recommendations for change for our island um you can see our terms of reference

[2:30:44] Voice 7: as we understand them to be uh which i gave you a separate document today on that matter

[2:30:50] Voice 7: we're still looking for to have that put into public record um we've met every week since

[2:30:58] Voice 7: july 3rd every tuesday at five o'clock in this room um all members of the community are welcome

[2:31:04] Voice 7: we have had a cross-section of about 50 community members have attended our meetings or submitted

[2:31:11] Voice 7: something in writing um we've had some folks who come every week and we have other folks who've

[2:31:18] Voice 7: only come once. We've had very extensive conversations discussing

[2:31:23] Voice 7: all things housing. It was brought to our attention the

[2:31:28] Voice 7: requirements of Section 473 of the Local Government Act. We

[2:31:32] Voice 7: encourage you to familiar or encourage our trustees to

[2:31:36] Voice 7: familiarize themselves with Section 473 of the Local

[2:31:40] Voice 7: Government Act. In part it states, quote, an official

[2:31:44] Voice 7: community plan must include housing policies of the local

[2:31:47] Voice 7: local government respecting affordable housing, rental housing and special needs housing.

[2:31:53] Voice 7: We are very concerned that this is another winter is coming. We have many members of

[2:31:59] Voice 7: our community who are in dire situation with housing. I personally know seven single parents

[2:32:06] Voice 7: who are looking for housing on Denman. Unfortunately, housing for single parents is really hard

[2:32:12] Voice 7: to find. It's far easier to find a room rather than a place. Four of those single parents that I know

[2:32:23] Voice 7: are in temporary inappropriate and inadequate housing with their children.

[2:32:33] Voice 7: This has long-ranging effects. So here we are another winter coming and that's our status quo.

[2:32:41] Voice 7: So official

[2:32:43] Voice 9: estimates are that over 120 community members here now are living in precarious housing.

[2:32:48] Voice 9: You'll see later in the agenda, there's some stats provided

[2:32:52] Voice 7: by Islands Trust from the 2021 census,

[2:32:57] Voice 7: which facts that 13.5% of our community is currently living in inadequate housing.

[2:33:03] Voice 7: Those are not all rentals, obviously.

[2:33:06] Voice 7: Some of those are going to be people who own their own home, but their home is falling into disrepair.

[2:33:11] Voice 7: however if we had different bylaws that allowed land sharing they might find themselves in

[2:33:17] Voice 7: completely different position those folks so it's all very interconnected um housing has a

[2:33:25] Voice 7: significant impact on all people in many ways that i've covered in my written report um we have

[2:33:35] Voice 7: several requests uh of things that we would like over this next few weeks while we prepare our

[2:33:43] Voice 7: report well if the first was we're asking for an extension so that we can submit our report

[2:33:48] Voice 7: in november um we hope that this is acceptable to the local trust committee um we are requesting

[2:33:57] Voice 7: that you the devon island local trust committee

[2:33:59] Voice 9: make a standing resolution requiring bylaw

[2:34:02] Voice 9: enforcement officers to make an appointment with a minimum of 24 hours notice before conducting

[2:34:07] Voice 9: any site visit to investigate

[2:34:08] Voice 7: a bylaw complaint at any person's home whether their home is lawful

[2:34:12] Voice 7: or unlawful we have a request that you um this dem and i local trust committee contact the cbrd

[2:34:21] Voice 7: the comox valley regional district district to collaborate on services that may help people get

[2:34:27] Voice 7: through this winter season. We are still looking for information about the density bank. We feel

[2:34:36] Voice 7: that this is very important. This is a significant limitation on the ability to allow new densities

[2:34:46] Voice 7: on Denman. As by our calculations, there is only eight densities left in the density bank,

[2:34:54] Voice 7: But as you'll see on page 164 of your agenda package, the information provided by staff doesn't add up.

[2:35:07] Voice 7: In one spot, it says that there are 14

[2:35:09] Voice 9: densities left.

[2:35:10] Voice 9: In another spot, it says there are 33 densities left.

[2:35:13] Voice 9: This is on your staff report, page 164.

[2:35:18] Voice 9: We've been requesting this information for a number of months.

[2:35:21] Voice 9: we still have yet to hear anything from staff um we're wondering if there's a problem with coming

[2:35:30] Voice 9: up with the numbers would that be in the staff report then like is

[2:35:34] Voice 7: there some kind of communication

[2:35:37] Voice 7: uh that we can get from staff we're also looking for the total accounting uh you know on this date

[2:35:45] Voice 7: these densities went into the density bank on this date these densities were removed

[2:35:51] Voice 7: The current, what's on page 164 is incomplete.

[2:35:58] Voice 7: And if there is not an ability, if staff is unable to update the numbers or give us an

[2:36:06] Voice 7: accounting, perhaps there would be a report on that matter.

[2:36:16] Voice 8: There's a couple of outstanding

[2:36:18] Voice 7: items from our previous report that we gave in July.

[2:36:22] Voice 7: one is um on page 62 of today's agenda package uh it says that uh the acknowledgement report

[2:36:36] Voice 7: regarding human rights is supported and we are requesting that you replace that wording

[2:36:43] Voice 7: with the wording that was in item 8 of appendix d of our housing apc report where we're requesting

[2:36:52] Voice 7: and acknowledgement that on this trust staff understand the moral and legal obligations

[2:36:57] Voice 7: to uphold human rights including the human right to housing as they conduct their duties and

[2:37:02] Voice 7: interact with all members of the community so we're requesting if that that wording could

[2:37:09] Voice 7: please be reflected in the minutes rather than the current wording um

[2:37:16] Voice 8: there is

[2:37:21] Voice 7: a concern that

[2:37:22] Voice 7: there are rumors going around on Denman that the planner has been having private meetings

[2:37:29] Voice 7: with community members and or housing groups about the housing review. Although as I recall

[2:37:37] Voice 7: and as in the minutes, those meetings were removed from the housing review. I'm curious

[2:37:46] Voice 7: how those meetings actually happened. Is this a false rumor or is this a true rumor?

[2:37:51] Voice 7: um have staff been meeting with uh community members and if so is there any sharing of

[2:38:01] Voice 7: information that we can have we've been very open and very uh diligent about submitting our

[2:38:08] Voice 7: information on regularly we from the housing abc uh we understood that relationships are important

[2:38:16] Voice 7: and yet we haven't heard from staff, except in response when we've made requests.

[2:38:23] Voice 9: Although we still have requests floating out there, such as from July

[2:38:27] Voice 7: 14th,

[2:38:28] Voice 7: how do we get community submissions into public record?

[2:38:32] Voice 7: That's one of the things that continues to hang out there.

[2:38:38] Voice 7: This is kind of frustrating to not, because we feel that we

[2:38:43] Voice 7: need this information to be able to do our job properly

[2:38:45] Voice 7: And to look at all things housing. We are looking to the trustees for completion on these items that we've been requesting.

[2:38:56] Voice 7: We are hoping that that completion can happen in the next week or 10 days, so that we can include it in our report to you.

[2:39:05] Voice 7: we have until i believe it's october 27th so i can't remember the date uh to submit our report

[2:39:14] Voice 7: to you for it to be included in november 7th um agenda package so time is very short uh we need

[2:39:24] Voice 7: time to process the information how do we get

[2:39:28] Voice 8: this information from staff thank you for your time

[2:39:37] Voice 8: time.

[2:39:39] Voice 7: If you have any questions for me, I'd be happy to answer them, but we do have several

[2:39:45] Voice 7: outstanding matters that causes us some concern because we kind of need that information.

[2:39:53] Trustee Maude (probable): Okay, I see Planner Chadwick has popped up on the screen, so maybe she can fill in a few of those

[2:39:58] Trustee Maude (probable): holes, and then we have these four recommendations that we can consider. So Planner Chadwick will

[2:40:04] Trustee Maude (probable): we'll pop over to you to fill in what you can.

[2:40:08] Voice 2: Oh, thank you, Chair.

[2:40:10] Voice 2: Yeah, so I can speak to the Density Bank.

[2:40:12] Voice 2: In fact, I was drafting a staff report on the Density Bank.

[2:40:19] Voice 2: However, I wasn't able to connect with Planner Zupanek.

[2:40:25] Voice 2: Our vacation times have just, it's the way that they've aligned.

[2:40:28] Voice 2: So I was needing to have a review from her

[2:40:32] Voice 2: as she was the sort of planner around at the time.

[2:40:35] Voice 2: and and we weren't able to do that before the deadline for um for this um for this uh agenda so

[2:40:43] Voice 2: that that is um yeah so we we basically have a draft that just needs to be reviewed and um

[2:40:50] Voice 2: because we want to make sure we got the numbers right um and that will be coming to the known

[2:40:54] Voice 2: november um to the november uh ltc meeting um i

[2:40:59] Trustee Maude (probable): can be forwarded to the advisory committee

[2:41:03] Trustee Maude (probable): in advance of that uh no i

[2:41:06] Voice 2: it can't be i'm i'm on holiday for the next week um so i don't i can't

[2:41:12] Voice 2: see i don't i don't know that there'll be a chance for us to to uh to get a the report together

[2:41:18] Voice 2: within the next week so okay

[2:41:21] Trustee Maude (probable): if by any miracle it does i would suggest that it would be in the

[2:41:27] Trustee Maude (probable): interest to to get it to to the advisory committee as soon as possible um

[2:41:31] Voice 7: 10 days is fine so

[2:41:36] Trustee Maude (probable): i think that's the feedback we're giving is the sooner the better it doesn't necessarily

[2:41:41] Trustee Maude (probable): have to get to the eyes of the ltc before going to the advisory committee and draft board right

[2:41:47] Voice 2: yeah yeah we'll we'll we'll see um again this is the timing um um i can assure you i haven't

[2:41:54] Voice 2: talked to any anybody on denman island um since the july meeting i was away for all of august and

[2:42:01] Voice 2: i've been working um very diligently at getting the um gabriola ocp process um moving as well as

[2:42:08] Voice 2: um working on um the main uh land use bylaw um review so those are the the projects that have

[2:42:15] Voice 2: consumed my time so even if even if i was able to um from a time perspective um even if i was

[2:42:22] Voice 2: supposed to um from a time perspective i wouldn't be able to so um so that uh so that is absolutely

[2:42:28] Voice 2: a rumor um i can assure you i have had no conversations with with anybody um in the

[2:42:34] Voice 2: denman community since since july have

[2:42:38] Voice 7: any other plans any

[2:42:39] Trustee Maude (probable): other plans you know i don't think so

[2:42:41] Trustee Maude (probable): i

[2:42:41] Voice 2: don't think so no i mean they wouldn't there wouldn't be reason for them to

[2:42:47] Trustee Maude (probable): because they're

[2:42:50] Trustee Maude (probable): busy too yes

[2:42:51] Voice 2: exactly um

[2:42:53] Trustee Maude (probable): anything

[2:42:55] Voice 8: else you wanted to touch on uh

[2:42:57] Voice 2: nope that's all that's all i've got

[2:42:59] Voice 8: all right um what

[2:43:07] Voice 7: taco was for

[2:43:09] Voice 7: okay i would like to emphasize how very critical the density bank update is

[2:43:22] Voice 7: is certainly it's true if you've reviewed our minutes you know that we're looking to recommend

[2:43:29] Voice 7: that the density bank be abolished and certainly when this goes to community

[2:43:40] Voice 7: trustees of course we all know that this is going to be a controversial item and we need to have

[2:43:46] Voice 7: uh strong data that um island trust official numbers are whatever and um really clear um

[2:44:04] Voice 7: really really clear information i totally appreciate david's updates the last at the

[2:44:10] Voice 7: last ltc on where it came from and that there's no attachment to the carrying capacity of the island

[2:44:16] Voice 7: um but beyond that how many densities are there left we believe there's it's at single digits

[2:44:24] Voice 7: right now and

[2:44:26] Voice 5: um if

[2:44:27] Voice 7: that is correct all of the recommendations we have to be able to deal with

[2:44:33] Voice 7: the housing pressure of according to island trust 120 needed homes does not equal so it's going to

[2:44:45] Voice 7: be a very serious discussion we really need that information to finalize our work all right yeah

[2:44:55] Voice 7: i think planet shattuck understands

[2:44:58] Trustee Maude (probable): the importance and the timeline so as soon as

[2:45:03] Trustee Maude (probable): possible you can get it there are no impedances from our end but we're getting that information

[2:45:09] Voice 7: i don't see how we can follow a report and the same um agenda package at the same time

[2:45:18] Trustee Maude (probable): so that's what i said it's as soon as they have the draft report we don't need to see it and

[2:45:23] Trustee Maude (probable): receive it for you to get it which is you will get that as soon as possible and

[2:45:29] Voice 7: is it possible

[2:45:30] Voice 7: to get a confirmation from staff on that matter

[2:45:33] Trustee Maude (probable): yeah well she our traffic was there and she got

[2:45:37] Trustee Maude (probable): the message and she said yes so she understands i will see her in the office tomorrow and i will

[2:45:45] Trustee Maude (probable): give her the BDI and make sure she understands the importance.

[2:45:50] Voice 7: And I'm quite happy to share the information when we come off.

[2:45:54] Trustee Maude (probable): Would you forward that to Planet Chatwood so she knows

[2:45:57] Trustee Maude (probable): where your math is? That would be great.

[2:46:00] Voice 7: Thank you, Chair. So thank you for the update.

[2:46:07] Voice 7: I can confirm that

[2:46:11] Voice 7: the work that you've accomplished is extraordinary.

[2:46:14] Voice 7: extraordinary number of meetings is extraordinary I think this is going to go down in the Islands

[2:46:20] Voice 7: Trust history and it's the hardest working ABC that has ever been finishing the fact that you've

[2:46:29] Voice 7: had up to 50 and I presume there will be more submissions from community members is fantastic

[2:46:35] Voice 7: this is going to be really very good information for David Sam and I to be reviewing and incorporating

[2:46:43] Voice 7: into what we end up presenting to the community.

[2:46:48] Voice 7: I don't think there's any doubt in anyone that's aware of the Islands Trust.

[2:46:54] Voice 7: I preface that by saying most people that live on this island

[2:46:57] Voice 7: are not aware of the Islands Trust,

[2:46:59] Voice 7: are not aware that there's a housing review,

[2:47:01] Voice 7: are not aware that there's a concern.

[2:47:03] Voice 7: This is just the reality of living on an island with 13, 14, or better people.

[2:47:08] Voice 7: Any community.

[2:47:09] Voice 7: there's this very small awareness level for most people most people are getting up in the morning

[2:47:15] Voice 7: and doing their thing and going back to bed don't really think about it that's just the reality

[2:47:20] Voice 7: but but we know and you know those that have engaged are more than that so that's great

[2:47:26] Voice 7: come november 7th when hopefully we we get your your report i was trying to think about a metaphor

[2:47:35] Voice 7: for that I could use, and this is just me speaking, that's me, to kind of explain for

[2:47:44] Voice 7: what I'm hoping to see.

[2:47:45] Voice 7: So I thought a cake would be the best one for, an icing cake on a platter.

[2:47:53] And the icing represents the changes you're

[2:47:56] Voice 7: recommending for the language file.

[2:47:58] Voice 7: So icing is whatever it sees.

[2:48:00] Voice 7: That's your first, the fork goes into the cake, you hit the icing first.

[2:48:05] Voice 7: super important to have good icing on the cake. The cake body, that's the OCD, recommendations to

[2:48:13] Voice 7: policies. It's important, but it's not as important as the icing. You ask anybody that loves cake,

[2:48:20] Voice 7: icing seems to be really important. And then the plate that the cake sits on would be your

[2:48:26] Voice 7: suggestions for advocacy. Advocacy is important, but it's also the one that takes the longest

[2:48:34] Voice 7: longest time to see results. The icing, the changes that you present, your recommended

[2:48:42] Voice 7: changes to the land use bylaw have almost immediate impact to people's lives. The changes

[2:48:49] Voice 7: to the OCP have to support those land use bylaw changes, but they aren't really as important.

[2:48:56] Voice 7: their aspiration, should, could, would, not must.

[2:49:01] Voice 7: Must word, must language falls into the language.

[2:49:05] Voice 7: What about should, could, would,

[2:49:09] Voice 7: those words are generally sprinkled throughout an OCD.

[2:49:13] Voice 7: Community should, regulations are must, okay?

[2:49:18] Voice 7: And then the advocacy is something that is important,

[2:49:22] Voice 7: but it just doesn't have the same impact

[2:49:24] Voice 7: at the same speed that changes. So if you're going to concentrate what few meetings you have left

[2:49:31] Voice 7: prior to writing your document, please think about the icing most, then the cake, then the

[2:49:39] Voice 7: flour. That's all I have to say, my perspective on what I'd like to see so that I can go forward

[2:49:48] Voice 7: and find work that I want to do. You've got four asks there. First one is you want a 24-hour

[2:49:56] Voice 7: minimum notice for any um site visit i think that's problematic if the if the concern is

[2:50:05] Voice 7: an environmental one if there's like sewage pouring out of a pipe that's broken

[2:50:09] Voice 7: and then the 24 hours doesn't make sense at that point so i i'm not really sure

[2:50:16] Voice 7: the purpose is that we've already we've already uh have the bylaw not enforcing

[2:50:24] Voice 7: illegal as well we've already put that aside so there shouldn't be any of that unless those

[2:50:29] Voice 7: things that we added to it if more than two complaints

[2:50:33] Voice 7: there's more than one house or a house that's so-called illegal is too big

[2:50:37] Voice 7: that wasn't even

[2:50:39] Voice 4: i

[2:50:41] Voice 7: didn't draft them previous local trust can be a draft of that um i wish

[2:50:47] Voice 7: sam was here for the second one because he was really instrumental in the work that happened

[2:50:52] Voice 7: last winter with the warming centers and the money that came from the Comox Valley Regional District

[2:50:56] Voice 7: and I know he's on top of that I really do I know he's excited about that

[2:51:01] Voice 7: making sure that we have warming centers up and ready and funded and employed people that are

[2:51:09] Voice 7: going to be employed to do that and the last two I think Planner Chadwick addressed apparently

[2:51:15] Voice 7: Apparently, there's a report coming when it comes.

[2:51:20] Voice 7: So those are my comments.

[2:51:25] Voice 7: Thank you.

[2:51:27] Voice 7: Thank you for

[2:51:28] Voice 7: your comments, David.

[2:51:30] Voice 7: You were saying that you didn't see the purpose of the first one, the delay, sorry, the 24 hours notice.

[2:51:40] Voice 7: the purpose of that is because while we still consider any

[2:51:47] Voice 9: bylaw change 13.5 percent of our

[2:51:50] Voice 9: community is living in um and those are just the people who self-reported we do have to understand

[2:51:57] Voice 9: on denman uh there's a number of people who did not fill in

[2:52:01] Voice 7: the census report and those are

[2:52:02] Voice 7: probably people who are living insecurely so i i think that the numbers are higher but i'm

[2:52:07] Voice 7: And we work with 13.5% of our community is living in secure substandard housing.

[2:52:13] Voice 7: And I think that when you think about the cumulative stress that that puts on a person and then combine it with the surprise by law enforcement visit, that's pretty huge.

[2:52:26] Voice 7: My understanding of the purpose of the by law enforcement visits is to get into compliance.

[2:52:31] Voice 7: So if somebody fixes their leaking sewage in that 24 hours, have they not met the purpose of the bylaw enforcement visit, which is compliance with bylaws?

[2:52:45] Voice 7: It seems to me the purpose of having an appointment is because it gives people a little more room to breathe in their insecure housing, in their chronic stress state.

[2:52:57] Voice 7: Because people living in secure housing are living in chronic stress.

[2:53:02] Voice 7: adding more stress at a very stressful time of year it just that is the purpose of this is to

[2:53:10] Voice 7: remove the stress of surprise business well so yeah and i might be correct but i understand

[2:53:17] Voice 7: right now we've told bylaw enforcement if somebody makes a complaint and the complaint is there's

[2:53:24] Voice 7: somebody living illegally beside me and i want you to i want you to investigate bylaw enforcement

[2:53:30] Voice 7: enforcement will then tell the person we're not investigating illegal dwellings at this time but

[2:53:36] Voice 7: that's that's what I mean but they

[2:53:38] Voice 7: might investigate sewage they might investigate other things which

[2:53:43] Voice 7: then becomes de facto an investigation of of unlawful housing again without any notice and

[2:53:53] Voice 7: that makes a huge difference having knowing that I'm coming to a meeting allows me to be prepared

[2:54:01] Voice 7: knowing that

[2:54:02] Voice 7: somebody's coming to my house allows me to be prepared emotionally physically

[2:54:08] Voice 7: mentally having somebody arrive at my house and go around and look at things at my house

[2:54:15] Voice 7: without warning is an extreme stress if somebody is living in insecure inadequate or unlawful

[2:54:22] Voice 7: housing that's an extreme stress whatever the reason the bylaw enforcement officer is coming

[2:54:27] Voice 7: to investigate they can still investigate according to what the um according to the

[2:54:37] Voice 9: standard yeah they can

[2:54:39] Voice 7: still show up

[2:54:44] Voice 7: unfortunately i don't think we have more

[2:54:51] Voice 7: Warren Dingman, who's trying to grab a director of file enforcement.

[2:54:55] Voice 7: If he's through the chair, I think he's, um, he was heated up.

[2:54:59] Voice 7: I

[2:54:59] Voice 3: am here, chair.

[2:55:00] Voice 7: You're there. Okay.

[2:55:02] Trustee Maude (probable): Thank you. Have you caught the conversation?

[2:55:06] Voice 3: Yes, chair. I have. So to clarify current policies.

[2:55:12] Voice 3: So if we receive a written complaint,

[2:55:15] Voice 3: trust council policy dictates that we must open a file and do the

[2:55:19] Voice 3: the investigation. Now, whenever any investigation is initiated, a letter goes to the property owner

[2:55:26] Voice 3: telling them that the file has been opened and that we're investigating, and we want them to

[2:55:32] Voice 3: speak with a bylaw officer. And through that conversation, we would then try to arrange a

[2:55:39] Voice 3: time for a site visit, mutually agreeable site visit, in order to conduct an inspection. And it

[2:55:46] Voice 3: It has been stressed through the Auburn's person report when we were doing the review is that they really stress that notification is key and that has been stressed with bylaw staff.

[2:56:00] Voice 3: And so once we do our investigation, you have a LTC policy in place that says there will be no enforcement on unlawful dwellings.

[2:56:11] Voice 3: So one of the things we should do first is investigate.

[2:56:14] Voice 3: gate so either there's an unlawful dwelling or if there is not we can close we can close that file

[2:56:21] Voice 3: and and and move on but if there is an unlawful dwelling our direction is not to enforce and the

[2:56:29] Voice 3: file would go on hold or in advance until the ltc provides further direction so

[2:56:36] Trustee Maude (probable): at this point in

[2:56:39] Trustee Maude (probable): time that you do not foresee any bylaw enforcement officer turning up on somebody's doorstep

[2:56:46] Trustee Maude (probable): unannounced so

[2:56:49] Voice 3: we've actually the policy has been for almost 10 years since 2014 that that notice

[2:56:55] Voice 3: letter go out so that no property owner is unaware that there's an investigation going

[2:57:03] Voice 3: going under on way and that there's a bylaw file open it is really you know almost 10 years ago

[2:57:11] Voice 3: that the decision was made by the previous manager to ensure that proper notice was given

[2:57:17] Voice 3: to anyone subject to a complaint and that policy has worked very well and

[2:57:26] Trustee Maude (probable): typically speaking they

[2:57:29] Trustee Maude (probable): will not arrive at somebody's doorstep without an appointment for

[2:57:33] Voice 3: the majority of the time no

[2:57:34] Voice 3: No, probably for 99% of the time, no.

[2:57:37] Voice 3: But there are times when we get no response

[2:57:39] Voice 3: and then we must go to the property

[2:57:42] Voice 3: and try and make contact with the property owner.

[2:57:46] Voice 3: It's safer for, it's just,

[2:57:47] Voice 3: part of this is just staff safety

[2:57:49] Voice 3: so that we're not going to people's properties unannounced.

[2:57:54] Voice 3: Right?

[2:57:54] Voice 3: So this is another reason why it's the best practice

[2:57:58] Voice 3: is to ensure that there's notice given.

[2:58:00] Voice 3: And the ombudsperson has stressed that.

[2:58:02] Voice 3: i mean that is a major issue for property owners so even though the law states we don't have to

[2:58:09] Voice 3: give notice because that is the law that's the case law we're taking measures to ensure and have

[2:58:14] Voice 3: for years that people are given notice that there's an open file and an investigation underway

[2:58:22] Voice 3: in

[2:58:22] Voice 9: my situation in 2020 my landowners received a letter from by law enforcement in march of 2020

[2:58:31] Voice 9: uh there

[2:58:33] Voice 7: was a phone call was made uh there was a discussion with the then violent enforcement

[2:58:39] Voice 7: officer uh that they would follow up and make an appointment and then on july 29th 2020

[2:58:46] Voice 7: two enforcement officers

[2:58:49] Voice 9: one from violence trust one from the agricultural land reserve

[2:58:52] Voice 9: showed up unannounced without having made an appointment so the letter in march did not and

[2:58:59] Voice 9: And there was a conversation, a phone conversation afterwards.

[2:59:01] Voice 9: There was no warning that there was going to be an investigation.

[2:59:05] Voice 9: When I

[2:59:06] Voice 7: asked the bylaw enforcement officer why we hadn't been notified, he told us that

[2:59:11] Voice 7: he didn't know he was coming, which I found very strange since he was there with another

[2:59:15] Voice 7: bylaw enforcement officer from the ALR.

[2:59:18] Voice 7: Obviously, they had to make an appointment.

[2:59:21] Voice 7: So there is some gray area in here where people, and that was the case for the other eight

[2:59:28] Voice 7: people who were enforced on that day there

[2:59:30] Voice 9: was no notice um as far as i know that is the last

[2:59:34] Voice 9: time there was any enforcement action against unlawful housing on denman however the fear

[2:59:39] Voice 9: remains for people this is a this has happened numerous times and while there is a standing

[2:59:48] Voice 9: resolution against enforcement the investigation continues this request is that they may the

[2:59:55] Voice 7: that the bi-law enforcement officer make another appointment a minimum of 24 hours before

[3:00:00] Voice 7: investigation so

[3:00:01] Trustee Maude (probable): i'll ask mr dingman if there was a motion made um that asked our enforcement

[3:00:11] Trustee Maude (probable): officers to make an appointment with the minimum 24 hours notice that virtually has no impact on

[3:00:17] Trustee Maude (probable): your operations because that's already policy correct that

[3:00:22] Voice 3: it may have an impact so we don't

[3:00:25] Voice 3: go by a 24-hour notice uh policy it's prior notice it's not exactly 24 hours or prior

[3:00:34] Voice 3: higher uh and just just to address the the situation going back to 2020 when there was a

[3:00:41] Voice 3: visit by an agricultural land commission bylaw officer our staff member went at his request it

[3:00:50] Voice 3: was his site inspection it was

[3:00:52] Trustee Maude (probable): not an island trust side we want to get into two specifics on

[3:00:55] Trustee Maude (probable): on an individual thing i don't think you want to go down that rabbit hole right so chair so

[3:01:01] Trustee Maude (probable): So Islands Trust

[3:01:01] Voice 3: by-law officers are giving notice.

[3:01:05] Voice 3: If the property owner does not contact us,

[3:01:09] Voice 3: then even if you're saying we must give 24 hours notice,

[3:01:13] Voice 3: if they are refusing to contact us,

[3:01:15] Voice 3: we will still have to go to their door and give them notice in person.

[3:01:20] Voice 4: It

[3:01:21] Voice 3: may be, okay, we're going to come a week later,

[3:01:23] Voice 3: but we're still going to have to go to the property unannounced

[3:01:26] Voice 3: if no one talks to us in order to arrange that meeting.

[3:01:31] Voice 3: And if other enforcement agencies say, we need you to accompany us on this day, for whatever reasons, and usually it's safety, we're going to go with them.

[3:01:42] Voice 3: And it's their enforcement file and their duty, if they have one, to give notice and not our bylaw staff.

[3:01:51] Voice 8: Okay.

[3:01:59] Voice 8: So

[3:02:00] Voice 7: you can see our point.

[3:02:01] Voice 7: Yeah.

[3:02:01] Voice 7: And I also would like to point out that all renters in British Columbia are entitled to 24 hours notice before, whether they're a lawful or unlawful rental, they are entitled to 24 hours notice before any attendance to the property by the landowner.

[3:02:25] Voice 8: This is a deep one.

[3:02:33] Voice 3: so chair if i can clarify 24 hours notice is required by law and there is case law on this

[3:02:40] Voice 3: only if there's a requirement or a request by enforcement staff to enter a home which they did

[3:02:47] Voice 7: when they showed up there

[3:02:48] Voice 3: and islands trust we almost never enter anyone's dwelling there's

[3:02:52] Voice 3: there's no requirement for it and in fact uh you know i don't enter anyone's home unless they invite

[3:02:57] Voice 3: invite me in okay

[3:03:03] Voice 8: yeah i guess i

[3:03:09] Voice 7: really i really think we have to stand by the operations um

[3:03:15] Voice 7: protocol that have been explained to us by the director of violent enforcement that's what

[3:03:21] Voice 7: that's what we have to go about sounds like there may have been times when that didn't happen we

[3:03:28] Voice 7: have no control over the past um don't think i i'm not going to make a motion to comply with

[3:03:38] Voice 7: to your first request yeah

[3:03:42] Voice 8: i think there's been a strong message said i think that perhaps in the

[3:03:52] past some of the things that have happened that

[3:03:55] Trustee Maude (probable): maybe in hindsight maybe shouldn't have happened

[3:03:58] Trustee Maude (probable): but i trust that going forward it won't happen and i i

[3:04:03] Voice 8: believe and rest assured that if something

[3:04:07] Voice 8: does happen, we won't be happy. But let's make sure it doesn't happen. These are vulnerable

[3:04:21] Voice 7: people and vulnerable situations. And I

[3:04:25] Trustee Maude (probable): think that we've addressed through this LTC the

[3:04:28] Trustee Maude (probable): do not enforce for residential circumstances. So I think we're 90% of the way there.

[3:04:35] Voice 7: Investigation also causes harm.

[3:04:37] Voice 8: Yeah. So, okay. Thank you.

[3:04:44] Voice 8: um there is still the matter

[3:04:48] Voice 7: of the human rights acknowledgement from our previous report in july

[3:04:55] Voice 7: that's at the end of our agenda correct page

[3:05:14] Voice 8: Page 62 of the agenda package.

[3:05:18] Voice 8: 62?

[3:05:19] Voice 8: Yes.

[3:05:33] Voice 8: Please join us.

[3:05:34] Voice 8: We have that on our

[3:05:47] Voice 7: agenda.

[3:05:55] Voice 8: There was a few different spots.

[3:06:08] Voice 7: I think I found it.

[3:06:10] Voice 7: Page 62 of the agenda.

[3:06:12] Voice 7: I'm looking for it.

[3:06:14] Voice 7: the reference

[3:06:16] Voice 8: page 165 that the local

[3:06:34] Voice 7: trust committee acknowledges and affirms its commitment

[3:06:36] Voice 7: to human right housing it's laid out in the declaration of human rights to adequate housing

[3:06:41] Voice 7: through the chair

[3:06:44] Voice 7: that was uh what the local trust committee um declared in january of this year

[3:06:51] Voice 7: the request in july was that staff acknowledge that they understand that they too have an

[3:06:59] Voice 7: obligation to uh uphold human rights including the human right to housing as they carry out

[3:07:05] Voice 7: their duties that was the request i don't think i don't know if the local trust today has any

[3:07:10] Voice 7: control of the staff you have said that you are getting that to us back in july

[3:07:21] Voice 8: so was that an important action list i didn't see it so maybe we need to put that back on later

[3:07:36] Voice 8: that's the case through the chair um standing

[3:07:43] Voice 7: resolution is there yeah if you would like

[3:07:48] Voice 7: like something more specific in terms of improving projects.

[3:07:56] Voice 7: There's this project for Denman that would have in this direction

[3:08:02] Voice 7: in terms of conversations that are happening.

[3:08:06] Voice 7: Because any direction for staff to carry out

[3:08:10] Voice 7: really needs to come through administration, right?

[3:08:15] Trustee Maude (probable): Yeah, because as I recall back in July,

[3:08:19] Trustee Maude (probable): is the question was passed and the staff said that they agreed to it verbally i don't recall

[3:08:26] Trustee Maude (probable): there was actually a motion made for that action beyond that

[3:08:32] Voice 7: we asked if there could be something

[3:08:35] Voice 7: in writing and staff said at that time that they would follow up with that okay

[3:08:43] Voice 4: so through the

[3:08:45] Voice 7: chair there's no action assigned to that um and i think what i can share is that um there's no

[3:08:57] Voice 7: action assigned to you there's no resolution for direction it would be difficult for the

[3:09:01] Voice 7: otc to give that direction outside of your policy through some ability that you would be able to

[3:09:10] Voice 7: to direct staff to do that.

[3:09:13] Voice 7: So I believe staff acknowledged that's important

[3:09:19] Voice 7: and especially for this project

[3:09:21] Voice 7: and the conversation that's happening

[3:09:22] Voice 7: as part of this project.

[3:09:24] Voice 7: Yeah.

[3:09:25] Trustee Maude (probable): So yeah, I

[3:09:26] Voice 4: don't think we can get direction.

[3:09:30] Voice 4: I just, my

[3:09:31] Trustee Maude (probable): recollection of this question was asked

[3:09:34] Trustee Maude (probable): of all the staff sitting at the table

[3:09:36] Trustee Maude (probable): and they acknowledged it.

[3:09:37] Trustee Maude (probable): And I

[3:09:38] Voice 8: think that's as far as we can go.

[3:09:43] Voice 8: it's yeah thank you for your time so there's

[3:09:54] Voice 7: one item that we talked about earlier that

[3:09:57] Voice 7: must target what we were specifically asking and we should look forward

[3:10:01] Voice 7: yes so

[3:10:06] Voice 8: how would you like the motion word do we need to work bring it out or

[3:10:19] Trustee Maude (probable): can we then we just

[3:10:20] Trustee Maude (probable): say that we adopt the trust of reference as received

[3:10:26] Trustee Maude (probable): that motion

[3:10:29] Voice 7: would be fine for clarity

[3:10:32] Voice 7: we would take this as provided to us i would just reference the title okay as submitted

[3:10:47] I just interject. Besides the terms of reference, we also have a pretty extensive discussion

[3:10:53] Voice 7: on the communications strategy and the rest of the package. And it would be very helpful

[3:11:01] Voice 7: if staff could update, amend their staff report to include what was requested by LT's group

[3:11:10] Voice 7: um and publish that to the website so

[3:11:16] Trustee Maude (probable): you're very specifically to the agency terms of reference

[3:11:19] Trustee Maude (probable): to be published right away yeah and

[3:11:22] Voice 7: the consultations are all the documents that

[3:11:27] Voice 7: were included in the staff report need to be um amended but that was requested by ltc and

[3:11:35] Voice 7: so through the chair um i'd like to um throw this question out to notice that the planner

[3:11:42] Voice 7: whether the documents are good as shared or they still need to be revised oh

[3:11:48] Voice 8: there she is

[3:11:49] Voice 8: it's amazing how this works oh your microphone there you go yeah

[3:12:01] Voice 2: hi there i'll just have to

[3:12:02] Voice 2: review what's there um and uh we'll make sure that uh whatever's there is updated okay thank

[3:12:10] Trustee Maude (probable): Thank you. So maybe you can interface back and forth with Virginia and just make sure that

[3:12:17] Voice 4: what you're doing is in alignment with what their thoughts are.

[3:12:23] Voice 2: Well, we'll update it as as agreed to by the LTC.

[3:12:28] Voice 2: Yeah.

[3:12:32] Voice 7: Published on the website. We

[3:12:33] Voice 7: have current terms of reference.

[3:12:35] Voice 7: The problem is the public record says that the staff report is our terms of reference.

[3:12:41] Voice 7: it is the consultation strategy for the project and it's currently standing and ltc did make

[3:12:47] Voice 7: very specific recommendations for changes that need to be integrated and then that be placed

[3:12:53] Voice 7: on the website yeah

[3:12:56] Voice 8: i think we've got a message we

[3:12:58] Voice 7: have about incorporating emotions so it's a

[3:13:02] Voice 7: follow-up action on everything so then i would just be able to read it

[3:13:11] Voice 7: but uh request devin global trust committee request staff to update and publish

[3:13:19] Voice 7: the terms of reference for the apc and the project charter including the communications plan

[3:13:27] Voice 7: and timeline that might be part of the yeah be in the project charter

[3:13:35] Voice 7: things including the communication plans including the

[3:13:39] Voice 7: communication plan

[3:13:42] Voice 7: Anything else?

[3:13:43] Voice 7: And time lapse.

[3:13:45] Voice 7: And reference.

[3:13:47] Voice 7: Or was that, well.

[3:13:49] Trustee Maude (probable): The agency terms of reference has provided.

[3:13:52] Trustee Maude (probable): That shouldn't be any different than the

[3:13:53] Voice 7: work that we did,

[3:13:55] Voice 7: because we did that together.

[3:13:57] Voice 7: That

[3:13:57] Voice 9: work is in the minutes.

[3:13:59] Voice 9: Yeah.

[3:13:59] Voice 9: That is in the minutes.

[3:14:01] Voice 7: However, that change did not get reflected on the staff report or on the list.

[3:14:07] Voice 7: Definitely.

[3:14:08] Trustee Maude (probable): So I'll second that.

[3:14:10] Trustee Maude (probable): Any discussion?

[3:14:14] Voice 7: through the chair I want to check in with the planner to make sure those um documents

[3:14:19] Voice 8: um yeah I

[3:14:26] Voice 2: mean we haven't um it is the engagement plan I think that's being referred to

[3:14:32] Voice 2: um and um it's yeah it's just a draft we haven't actually published an engagement plan to the

[3:14:40] Voice 2: website just looking um i believe the terms of reference was updated uh i think chloe's been

[3:14:46] Voice 2: working on that actually during the meeting um and i will have a look at the project charter

[3:14:52] Voice 2: to make sure that it is up to date awesome

[3:14:55] Voice 7: thank you so if you

[3:14:57] Voice 9: just get the engagement

[3:14:58] Voice 9: So I changed

[3:14:59] Voice 7: communication plan to engagement plan.

[3:15:00] Voice 7: Thank you.

[3:15:04] Voice 7: So, all questions?

[3:15:05] Voice 7: All buried.

[3:15:06] Voice 7: Thank you.

[3:15:07] Voice 7: Good work, Anne.

[3:15:09] Voice 7: All right.

[3:15:11] Voice 7: Questions?

[3:15:12] Voice 7: All over every page is marked draft, which means to be presented for editing and errors

[3:15:22] Voice 7: and revisions.

[3:15:23] Voice 7: So why is it so difficult to alter a draft?

[3:15:29] Voice 7: Whose draft?

[3:15:32] Voice 8: Yours.

[3:15:33] Voice 7: Your guys'.

[3:15:34] Voice 7: What page is that? Sorry.

[3:15:36] Voice 7: The minutes.

[3:15:38] Voice 7: Yes.

[3:15:40] Voice 7: Whose minutes?

[3:15:42] Voice 7: John 25th

[3:15:43] Voice 7: 23. Everything that

[3:15:46] Voice 7: they've been just going over.

[3:15:47] Voice 7: I don't see why it's so difficult

[3:15:50] Voice 7: to make these amendments.

[3:15:52] Voice 7: Oh, I see.

[3:15:54] Voice 7: That's still the present.

[3:15:57] Voice 7: They'll show up

[3:15:58] Voice 7: in the minutes of this meeting,

[3:16:01] Voice 7: which we will then look at in

[3:16:02] Voice 7: November. That's how it will start.

[3:16:06] Voice 7: through the chair help clarify what's on today's ltc agenda are the advisory plan commission

[3:16:13] Voice 7: minutes for receipt so that's why they're marked draft and then we can hear the corrections to

[3:16:20] Voice 7: reflect in the ones for adoption at the next meeting so you can't just correct these with

[3:16:27] Voice 7: the ltc and we

[3:16:28] Voice 7: go to this side of the chair on the side there's a friend to noting that

[3:16:35] Voice 7: making sure the ltc hears that acknowledges it and gets here now

[3:16:45] Voice 8: we have a request to amend

[3:16:48] Voice 8: denman housing

[3:16:49] Trustee Maude (probable): association covenant as

[3:16:52] Voice 7: calmer dated august 21st 2023

[3:16:54] Voice 7: 23. so it's a minor amendment removes their requirement to build a fence

[3:17:05] Voice 7: before they do anything the adjacent property owner says i don't need events

[3:17:11] Voice 7: so i don't have a problem amending me um i don't know how we do that

[3:17:20] Voice 7: So, through the chair, the planner working on this file, Planner Zuchinak, has provided

[3:17:29] Voice 7: a suggested draft motion that I can read out, or Tigger can read out, that would address

[3:17:38] Voice 7: amending the covenant to remove the fence wording.

[3:17:43] Voice 7: And if the RTC is comfortable with this, the information in this draft motion,

[3:17:50] Voice 7: let Mr. Zubinakis describe the question, take care of this issue and allow them to do it.

[3:17:55] Voice 7: Perfect.

[3:17:57] Voice 7: So moved.

[3:18:00] Voice 7: Would you like me to read it?

[3:18:01] Planner McCargar (probable): I don't think so.

[3:18:02] Voice 7: I don't think so.

[3:18:03] Voice 7: I never say it's right.

[3:18:04] Voice 7: And if that's a motion you would like, then please proceed.

[3:18:09] Voice 7: the procedure. So the draft motion that staff can suggest in this regard is that the Denman

[3:18:15] Voice 7: Island Local Trust Committee authorizes the Denman Housing Association to prepare an amendment

[3:18:20] Voice 7: to the section 219 restrictive covenant on title for 1151 West Road that

[3:18:28] Voice 7: removes the requirement for a solid fence along the property boundary and assigns any two members

[3:18:37] Voice 7: is the local trust committee to sign the amended covenant prior to registration i'll move that

[3:18:44] Voice 7: perfect second any discussion call the question i'm a favorite

[3:18:49] Voice 7: that was simple yeah well it was a simple request

[3:18:57] Voice 7: it's sometimes we don't need a 42-page staff report oh i would like a 42-page

[3:19:03] Voice 7: said okay so

[3:19:07] Trustee Maude (probable): now we have a correspondent stated obviously pink from which gang

[3:19:11] Trustee Maude (probable): we've heard fire smart we've noticed trust yeah

[3:19:15] Voice 7: she references this um which actually i

[3:19:19] Voice 7: got at our trust council meeting on header and um she's quite right this this

[3:19:26] Voice 7: map here or design this this poster suggests to do things which are not fire smart compliant

[3:19:33] Voice 7: it and yet it is a help to reduce the risk of wildlife. Now this was a document produced by

[3:19:40] Voice 7: Transition Salt Spring but the island's transit's got us the logo on it so we must have paid

[3:19:45] Voice 7: or had some hand in it but these aren't good this isn't a good document this does not follow

[3:19:52] Voice 7: fire smart recommendations so I'm wondering how do we stop printing, how do we amend,

[3:20:01] Voice 7: And how do we pick our logo off?

[3:20:03] Voice 7: What can we do to help people become fire smart

[3:20:07] Voice 7: without giving them added permission?

[3:20:11] Voice 7: Through the chair, I can explain this

[3:20:14] Voice 7: with their communications team, who

[3:20:17] Voice 9: would be involved in any conversation with groups

[3:20:22] Voice 9: putting together this pamphlet

[3:20:23] Voice 7: and really

[3:20:25] Voice 7: some of this information, just to reflect

[3:20:29] Voice 7: the provincial fire smart.

[3:20:31] Voice 7: They're really clear, and this one contradicts, sorry, contradicts some of those recommendations.

[3:20:39] Voice 7: Yeah, because there's certainly some more interest in the House of Representatives, the same thing.

[3:20:43] Voice 7: Yeah.

[3:20:44] Voice 7: We just want to make sure we're doing the best work we can.

[3:20:47] Voice 7: When a constituent flags it, we really appreciate them doing that.

[3:20:50] Voice 7: Yeah.

[3:20:50] Voice 7: We can go to you.

[3:20:52] Voice 7: With these

[3:20:53] Trustee Maude (probable): issues like this, the consistent has to change so much.

[3:20:56] Trustee Maude (probable): Yeah.

[3:20:57] Trustee Maude (probable): And when the province is saying one thing and the House of Trust is saying another thing,

[3:21:01] Trustee Maude (probable): not good that's not good so you don't need a motion or anything on that you're just through

[3:21:07] Voice 7: the chair you can give a direction through resolution and i'd be happy to i think just

[3:21:13] Voice 7: to keep it straight sure so i'm going to say first they request that to um um review the

[3:21:26] Voice 7: The Transition Saltspring brochure on how do healthy forests reduce the risk of wildfires for content and compliance with the provincial fire security

[3:21:48] Voice 8: recommendations.

[3:21:51] Voice 8: Recommendations.

[3:21:52] Voice 8: Recommendations.

[3:21:55] Voice 8: I'll second that.

[3:21:57] Voice 8: Thank you.

[3:21:58] Voice 8: Probably choice.

[3:21:59] Voice 8: You can

[3:21:59] Voice 7: say, oh, it's $7 million.

[3:22:01] Voice 7: you

[3:22:02] Trustee Maude (probable): think i get off the app question on the paper

[3:22:07] Trustee Maude (probable): all right um next up my first one stated uh july 29th from mr both right

[3:22:13] Trustee Maude (probable): uh regarding closings loophole to reduce real estate profiteering

[3:22:17] Trustee Maude (probable): and again if i might

[3:22:20] Voice 7: at trust council it showed up that in fact

[3:22:25] Voice 7: In fact, R&D, Dema, and Thetis Island are part of this ban.

[3:22:33] Voice 7: So on those three islands, foreigners cannot purchase property.

[3:22:38] Voice 7: Isn't that interesting?

[3:22:40] Voice 7: I know.

[3:22:41] Voice 7: And I don't know, shouldn't somebody be telling the realtors that?

[3:22:45] Voice 7: Because that's really important.

[3:22:47] Voice 7: If they do that, would they not be liable for conducting a sale to an illegal?

[3:22:55] Voice 7: purchaser yeah i guarantee there's not a realtor on either of those islands that knows this

[3:23:02] Voice 7: so through the chair this is uh on the i guess the concern about what real estate agents share

[3:23:14] Voice 7: it's up to the real estate agent to make sure they're doing their due diligence and their

[3:23:18] Voice 7: research and what they're sharing with their clients because that comes back to them and

[3:23:23] Voice 7: the clients um we always encourage agents to call the offices for any information on something and

[3:23:31] Voice 7: that sort of thing so we can point you in the right direction and anybody who's interested

[3:23:37] Voice 7: in purchasing or buying a property can also call an office to find out land use information sort

[3:23:42] Voice 7: of thing so it's up to the real estate agents to make sure they're sharing good information

[3:23:46] Voice 7: and we do our best to connect them with our offices.

[3:23:53] Voice 7: We don't have any onus or responsibility

[3:23:56] Voice 7: to actively make sure that agents are sharing the information.

[3:24:03] Voice 7: So are you

[3:24:04] Voice 7: in

[3:24:05] Trustee Maude (probable): understanding and agreement with this interpretation

[3:24:11] Trustee Maude (probable): that this regulation does apply to Demetron and Thetis?

[3:24:16] Trustee Maude (probable): because we're going to sort of anecdotally we did

[3:24:18] Voice 7: through the chair i can confirm that just to

[3:24:22] Voice 7: that was really clear

[3:24:23] Voice 9: it's not declared

[3:24:25] Voice 7: um

[3:24:26] Voice 9: if staff have given that information as information

[3:24:30] Voice 9: i can confirm that if you'd like me

[3:24:33] Voice 7: to and share that back

[3:24:36] Voice 7: it's in our agenda package for trust council

[3:24:39] Voice 7: on that and i don't know what they call that report the one that shows all the legislation

[3:24:44] Voice 7: legislation that may affect in terms of you conveying information to the community

[3:24:50] Trustee Maude (probable): well I

[3:24:51] Trustee Maude (probable): think they just get this we can confirm that's the case then we can communicate because otherwise if

[3:24:56] Trustee Maude (probable): we don't if we don't have it then then

[3:24:59] Voice 7: we're just making another room it was verbally confirmed it

[3:25:02] Voice 7: wasn't there wasn't anything else that we could look at yeah but I thought that was so easy okay

[3:25:09] Voice 7: Okay, so

[3:25:09] Trustee Maude (probable): you don't need an emotional level. No correspondence date is September 7th from CDRT community service regarding CBR, the regional parks and street.

[3:25:19] Trustee Maude (probable): That's why I want to meet your director, just to receive.

[3:25:24] Voice 7: Yeah, I presume we'll be meeting with some time.

[3:25:30] Voice 7: time we met with them once we just meet with them once a year we meet with twice as well so we won't

[3:25:36] Voice 7: meet again spring of 2024 but this is the you know this runs through till fall of 2024 so you

[3:25:47] Voice 7: know that'll be that'll be time for us to get our ducks in the road through the chair

[3:25:52] Voice 7: recognition of housing financial a little bit more time through the chair um there's annual

[3:25:58] Voice 7: protocol meetings with vermont valley first nation uh sorry comas valley regional district

[3:26:04] Voice 7: i'm sure the right group correct

[3:26:07] Voice 9: um council tltc or director ltc that happens once a year

[3:26:12] Voice 9: i believe that has already happened for

[3:26:14] Voice 7: this year but then

[3:26:16] Voice 9: there's any topics worth discussing

[3:26:18] Voice 7: By all means,

[3:26:19] Voice 9: I encourage you to share that with our local area director.

[3:26:24] Voice 7: Because that could be an opportunity to continue conversations, and we can also play them for

[3:26:30] Voice 7: the next annual meeting.

[3:26:32] Voice 7: Right.

[3:26:33] Voice 7: But you have a couple different ways to convey and exchange conversation.

[3:26:38] Trustee Maude (probable): Yeah, I was very much hoping that you would attend this one, that would be good.

[3:26:44] Voice 7: Do we want to ask for the committee presentation?

[3:26:49] Well,

[3:26:50] Voice 7: eventually, it would be nice to have a 10-1 meeting, and why not the last meeting

[3:26:53] Voice 7: of 2023 in November?

[3:26:55] Voice 7: It's going to be a big meeting, Louis.

[3:26:58] Voice 7: If he could show up, that would be great.

[3:27:00] Voice 7: Why don't we invite him again?

[3:27:01] Voice 7: You can read the resolution,

[3:27:02] Voice 7: and we can ask him.

[3:27:04] Voice 7: We can reach out again.

[3:27:05] Voice 7: We can reach out every time, through the chair, every time to connect with directors.

[3:27:09] Trustee Maude (probable): But they really reached out this time.

[3:27:11] Trustee Maude (probable): I think he was asked three times to attend, so.

[3:27:14] Trustee Maude (probable): But

[3:27:14] Voice 7: through the chair, we'd like maybe two or three times.

[3:27:16] Voice 7: request an update presentation director we can maybe pursue that they might not have anything

[3:27:24] Voice 7: done on their regional parks and trails strategic plan by november so maybe it was the january

[3:27:30] Voice 7: meeting next yeah let's try the first meeting again so that would be the staff to invite our

[3:27:42] Voice 7: our regional director to our January meeting and speak to the regional parks and trails

[3:27:57] Voice 7: strategic plan. We'll second that with thanks. And then the chair, are there any other updates

[3:28:06] Voice 7: you'd like to add to that or just that one? Let's just stick with that. That's a big one,

[3:28:12] Voice 7: the arcs and drills he's a politician he'll go on with others he'll call a

[3:28:16] Trustee Maude (probable): question on a player

[3:28:17] Trustee Maude (probable): that it carries it's so much easier without sound here

[3:28:24] Trustee Maude (probable): don't do that

[3:28:25] Voice 7: that's not true

[3:28:30] okay so we have no trusted servicing report um we have an applications report uh our trusty local

[3:28:39] on the expense report,

[3:28:41] on the policies,

[3:28:44] on the Blue Card

[3:28:46] Web page.

[3:28:48] I'm going to do a good memo

[3:28:51] on the Debit Advisory Planning

[3:28:52] Machine memory,

[3:28:53] Trustee Maude (probable): so it doesn't look like

[3:28:55] Trustee Maude (probable): we're going to have APC.

[3:28:57] Voice 7: That's fine.

[3:28:58] Voice 7: It's a lot easier

[3:29:00] Trustee Maude (probable): to populate

[3:29:01] Trustee Maude (probable): an APC when there's an issue.

[3:29:03] Trustee Maude (probable): But you know what's interesting?

[3:29:06] Trustee Maude (probable): We're seeing this across

[3:29:07] Trustee Maude (probable): already.

[3:29:07] Trustee Maude (probable): then very very rich community yeah had an apc um call got two applications and one was from

[3:29:18] Trustee Maude (probable): victoria uh it um typically speaking what we see they said say that there's three spots open 12

[3:29:27] Trustee Maude (probable): people apply yeah nobody's applying for apc right now for some reason i don't know if you're seeing

[3:29:32] Trustee Maude (probable): of other other items but to be honest i've been involved with no interest through

[3:29:37] Voice 7: the chair it

[3:29:38] Voice 7: depends on the island it depends on what the topics of care and concern are in the community

[3:29:45] Voice 7: um some islands trustees go out and really stir up conversation and interest for application

[3:29:53] Voice 7: and people then apply sometimes that doesn't result in applications it's really

[3:30:00] Voice 7: yeah makes sense so this memo um just provides information just to state that um there's no

[3:30:08] Voice 7: action following this um but should

[3:30:10] Voice 9: there be a desire for the ltc to want to refer to an advisory

[3:30:16] Voice 9: planning commission you would need to give staff

[3:30:19] Voice 7: direction by passing a resolution to go back and

[3:30:27] Trustee Maude (probable): Now we have this really cool census infographics briefing.

[3:30:35] These things are really, really well done.

[3:30:37] It's so visual and so clear, it's really,

[3:30:44] Trustee Maude (probable): I recommend everybody in the wide world who's

[3:30:48] Trustee Maude (probable): watching this to look at this thing because it's really cool.

[3:30:51] Voice 7: and in particular compare the demo graphs to the province you can you can really see the difference

[3:30:56] Voice 7: in our demographic profile and why our problems with housing in particular are so acute as compared

[3:31:04] Voice 7: to other communities so it's uh it is yeah but

[3:31:10] Voice 4: as was known previously in the minutes

[3:31:13] in the meeting you know a lot of people don't participate in the census and it's sad because

[3:31:18] because it's good news.

[3:31:21] This all informs future decision-making.

[3:31:24] And you know, for those people who are off the radar,

[3:31:26] you know, this is where they really should be.

[3:31:30] This is, it's so important.

[3:31:34] Now, from pre-discussion by law enforcement,

[3:31:36] notice amended file number two, or 2019,

[3:31:39] number number 123, staff report.

[3:31:42] Trustee Maude (probable): I think that we would agree that it's probably

[3:31:44] Trustee Maude (probable): destined for this to November meeting

[3:31:46] Trustee Maude (probable): what traffic will affect when we can participate that's my feeling yeah it's let's bring it back

[3:31:52] Trustee Maude (probable): do we need a motion through

[3:31:55] Voice 7: the chair if their um by law enforcement uh manager warren damon

[3:32:02] Voice 7: is with us today so if there's any questions you're welcome to ask um

[3:32:09] Voice 7: bar and not yes it would be good to have a resolution to state your decision sure

[3:32:15] Voice 7: so thank you more i don't really have any questions i'd rather have a more fulsome

[3:32:20] Voice 7: good discussion with sam my co-trustee here in november if that that works for you to be around

[3:32:26] Voice 7: um hopefully otherwise we'll see you in january but i don't know that the devin local trust

[3:32:30] Voice 7: committee request staff to bring back staff report file four multiple dash three two i just used the

[3:32:41] Voice 7: of the file number of that file right to bring it back in for our november meeting sure for

[3:32:48] Voice 7: consideration let's second that for the discussion follow question all the activities

[3:32:53] Voice 8: active projects

[3:33:00] Voice 8: report uh the september

[3:33:02] Trustee Maude (probable): 26th um

[3:33:04] Voice 7: i think that's reasonably clear to questions or um so this

[3:33:10] Voice 7: requirement that the local trust committee is going to have one major project in

[3:33:15] Voice 7: one minor or we can i guess until the farm plan has been docked and we still have that hanging

[3:33:23] Voice 7: so we don't have capacity to start moving on this uh advocacy to the minister regarding

[3:33:30] Voice 7: a cross-island theory we started something i think you know

[3:33:37] Voice 7: we're taking all of the resolutions from all of the meetings add them to the follow-up action list

[3:33:43] Voice 7: and i'll come back to you as the ltc planner

[3:33:46] Voice 9: if there's a request in there that drives

[3:33:49] Voice 9: something that's a minor project to that level or scope of

[3:33:54] Voice 7: work so right now that's moving to

[3:33:57] Voice 7: the bulk action list for action if it becomes more involved with conversations um i'll bring

[3:34:06] Voice 7: that back to the ltc right now the direction through the resolutions to

[3:34:12] Voice 7: schedule accordingly the meeting have a discussion now

[3:34:15] Trustee Maude (probable): the farm plan and we've got a certain idea of

[3:34:19] Trustee Maude (probable): the timeline on that i certainly we've got another hearing scheduled at the end of november yeah

[3:34:25] Trustee Maude (probable): that's great so so we're getting relatively yes yeah that's

[3:34:30] Voice 7: something weird happens between now

[3:34:32] Voice 7: and then you've not seen a proper sticker um

[3:34:38] Trustee Maude (probable): so yeah so so that hopefully is going to pop off our

[3:34:44] Trustee Maude (probable): radar relatively quickly with

[3:34:46] Voice 7: the chair that is the update from from staff on the file is

[3:34:51] Voice 7: the public hearing will be scheduled um there's been some conversation

[3:34:57] Voice 7: and staff will play that through public hearing and the file amendment process if there's

[3:35:02] Voice 7: any there's certain tweaks that could be made that are wider in nature after public hearing

[3:35:07] Voice 7: before adoption so um we're aware that there's a couple comments out there that could be

[3:35:13] Voice 7: worked on through the meetings after public hearing okay so i think with that in mind

[3:35:20] Voice 7: this will be able to proceed hearing comments from the community and moving forward

[3:35:26] Voice 7: yeah i

[3:35:28] Trustee Maude (probable): did see some substance to some of those comments so it sounds like there might be some

[3:35:34] Trustee Maude (probable): tweaking yeah

[3:35:35] Voice 7: no i i'm aware of that and i in fact i asked a question and i'm glad that the

[3:35:40] Voice 7: answer is we can do some tweaking yeah i'm not changing any major without turning it back to the

[3:35:45] Voice 7: all referral and share that yes that's correct and those

[3:35:52] Voice 7: comments are all parked and shared on

[3:35:54] Voice 7: the website through the project amendment so that's all part of this conversation good good

[3:36:00] Trustee Maude (probable): all right so we have the next regular meeting is uh tuesday november 14th at 10 a.m

[3:36:06] Trustee Maude (probable): demo activity center um i think we're done we're

[3:36:10] Trustee Maude (probable): almost done there was a

[3:36:11] Voice 7: an email that i got from

[3:36:12] Voice 7: I'm Chloe giving the Zoom information,

[3:36:16] Voice 7: which I had just come back as counsel.

[3:36:18] Voice 7: I was not thinking if those notices could just say,

[3:36:22] Voice 7: here's the information for the Zoom meeting

[3:36:24] Voice 7: at our public meeting,

[3:36:26] Voice 7: then I wouldn't go, what?

[3:36:27] Voice 7: This is a Zoom meeting.

[3:36:30] Voice 7: That's where I got confused.

[3:36:32] Voice 7: So just more information helps those of us

[3:36:34] Voice 7: that were not in the office.

[3:36:37] Voice 7: Thank you.

[3:36:38] Trustee Maude (probable): Which put me in this panic.

[3:36:40] Trustee Maude (probable): Well, yeah.

[3:36:40] Voice 7: i know those are right check the minutes why did i miss this did i miss an email

[3:36:46] Voice 7: i know the uh well i'll make sure to keep them there and just

[3:36:52] Trustee Maude (probable): a little bit yeah thank you yeah

[3:36:54] Trustee Maude (probable): perfect what makes sense to one person maybe not make sense to another person

[3:36:58] Trustee Maude (probable): all right so a motion for adjournment

[3:37:00] Trustee Maude (probable): thank you very

[3:37:02] Voice 7: much thank you very much

[3:37:11] Voice 8: It is a deal. It's very good.

ADOPTED 
 
 
 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
October 3, 2023 
 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
October 3, 2023 
Denman Activity Centre 
1111 Northwest Rd, Denman Island, BC 
 
Members Present: David Maude, Chair  
 David Graham, Trustee  
 
Regrets: 
 
Sam Borthwick, Trustee 
 
Staff Present: Renée Jamurat, Regional Planning Manager  
 Narissa Chadwick, Island Planner (attended electronically) 
Marlis McCargar, Island Planner (attended electronically) 
Warren Dingman, Manager Bylaw Compliance & Enforcement (attended 
electronically) 
 
 Vicky Bockman, Recorder  
   
Others Present: There were approximately ten (10) members of the public and no 
members of the media in attendance. 
 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Maude called the meeting to order at 10:02 am. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. He welcomed the public, introduced 
himself, Trustee Graham, staff, and recorder and noted that Trustee Borthwick is unable to 
attend this meeting. 
2. APPROVAL OF AGENDA 
The following amendment to the agenda was presented for consideration: 
 Delete item 15 Closed Meeting 
 
By general consent, the agenda was approved as amended. 
 
3. REPORTS 

 ADOPTED 
 
 
 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
October 3, 2023 
3.1 Trustee Reports 
Trustee Graham reported that the recent Trust Council meeting included a discussion of 
the Islands Trust preserve and protect mandate. It was clarified that there are three 
elements of jurisdiction: Trust Area that includes lands and land under the water to mid-
channel; unique amenities that include residents, villages, housing, economics, and 
recreation; and natural environment - with no element taking priority and decisions to 
be balanced between them. 
3.2 Chair's Report 
Chair Maude reported on his attendance at the following: 
 The Union of BC Municipalities convention which provides an opportunity to 
interface with provincial government staff and ministers. One outcome of these 
discussions was that the Minister of Transportation has agreed to set up a 
highways task force for the islands to address road priorities and protections. 
 Trust Council quarterly meeting in September where discussion included 
crafting a Vision Statement for Islands Trust, with more work to be done on this. 
 North Pender and Mayne Islands Local Trust Committee (LTC) meetings. 
3.3 Electoral Area Director's Report - none 
4. PUBLIC COMMENTS 
 Cross-island ferry travel problems of speeding and congestion across Denman Island are 
an ongoing and increasing issue. Friends of Denman Forests has organized to oppose the 
proposed tree cutting for parking expansion at the Gravelly Bay ferry terminal.  This is a 
land-use issue with detrimental effects to human and ecological health; and the LTC was 
asked to help by advocating for solutions.  
 The stated Islands Trust preserve and protect object is to protect the Trust Area and its 
unique amenities and environment for the benefit of the residents of the Trust Area. 
Unique amenities equals housing. Residents of the Trust area have unique needs for 
housing. 
 Two of the proposed Land Use Bylaw (LUB) No. 186 Contraventions and Penalties listed 
in Schedule A of the October 3 Staff Report were opposed: 1.3.5 Non Permitted Use in 
Any Zone – too vague and might be used against housing infractions; 2.1.2 Non 
Permitted Use of Dwelling for Vacation Rental/Paying Guests – paying guests might 
include those renting a room for housing. The draft Bylaw No. 247 attached to the Staff 
Report does not include a new Schedule B as indicated in item 1.c. of the proposed 
Bylaw. 
 Questions for Trustees: what positions were taken on municipal tree cutting bylaw; how 
is the LTC advocating to adhere to the Official Community Plan (OCP) as it relates to 
cross-island traffic; is it necessary for another housing study; can opposition to Hornby 
Island Short-Term Vacation Rentals (STVRs) be conveyed, and are there strong 
protections against the negative effects of STVRs on Denman Island? 

 ADOPTED 
 
 
 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
October 3, 2023 
o the municipal tree cutting bylaw was voted against as an educational approach 
rather than regulation was preferred, and it was clear that the Province would 
not support it; 
o the concept of the cross-island ferry traffic being a land-use issue is something 
the LTC will be considering; 
o STVRs are not a permitted use on Denman Island. B&Bs, where the 
owner/operator is on premise, are allowed. There is opportunity to comment on 
how Denman Island is affected by Hornby Island bylaws when they are referred 
to the Denman Island LTC for comment. 
 Cross-island ferry traffic has increased significantly over the years and even 
includes mid-week traffic now. Residents can no longer safely walk or bike on 
the ferry traffic roads. LTC consideration of this concern as a land-use issue was 
supported. 
 Multiple agencies, ministries, BC Ferries and the Ferry Advisory Committee 
(FAC) have been contacted regarding the cross-island ferry traffic and are not 
taking responsibility or helping. Denman West ferry terminal traffic is also a 
problem and promised flaggers were not provided in the village where 
congestion could interfere with emergency responders. Concern was expressed 
with the lack of FAC communication and the proposed replacing of the cable 
ferry with a larger vehicle capacity ferry. The LTC was requested to advocate for 
solutions. 
 Bylaw Enforcement Officers should not be given the ability to fine for setbacks 
as listed in the proposed Schedule A of the draft LUB No. 186 Contraventions 
and Penalties. 
5. DELEGATIONS 
5.1 Denman Island's Official Community Plan and Through Traffic - Graham Brazier 
Graham Brazier’s presentation included background documents provided in the agenda 
material. Additional submissions for the record included: “The Impact of Through Ferry 
Traffic on Denman Island, January 1997” by Gerald Hodge, PhD., and an updated 
document “Presentation to Local Trust Committee (October 3, 2023) by Graham Brazier 
on behalf of Friends of Denman Forests.”  
He outlined the violations of OCP policy from the existing cross-island traffic system, 
noted that the links between Denman and Hornby Islands are well established, and 
stated that the concern can be satisfied by a direct sailing to Hornby Island from 
Vancouver Island. He asked the LTC to adopt a motion in support of the recommended 
solution of a direct sailing between Hornby Island and Vancouver Island as 
recommended by former Trustees Mandryk and Ludvigsen in l995. 
 
Trustees supported the proposed initiative, observing an additional concern of the 
existing speed limit on the primary road utilized by cross-island ferry traffic. They noted 
the need to gather support from Hornby Islanders to help ensure a successful outcome. 

 ADOPTED 
 
 
 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
October 3, 2023 
 
DE-2023-061 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to write a letter signed by 
the Chair regarding affirming the words of past Trustees Mandryk and Ludvigsen to the 
Ministry of Transportation and Infrastructure and to the current Chief Executive Officer 
of BC Ferries and our Regional District Director Arbour, and our MLA to seriously 
examine the option of supplying a ferry to Hornby Island from Vancouver Island and not 
across Denman Island. 
CARRIED 
DE-2023-062 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule a joint Hornby 
Island Local Trust Committee and Denman Island Local Trust Committee meeting 
regarding ferry transportation to the islands at the earliest time possible. 
CARRIED 
6. MINUTES 
6.1 Local Trust Committee Minutes dated July 25, 2023 - for adoption 
By general consent, the LTC minutes of July 25, 2023 were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes dated July 3, 2023- for receipt 
6.4 Advisory Planning Commission Minutes dated July 11, 2023- for receipt 
6.5 Advisory Planning Commission Minutes dated July 14, 2023- for receipt 
6.6 Advisory Planning Commission Minutes dated July 18, 2023- for receipt 
6.7 Advisory Planning Commission Minutes dated July 25, 2023- for receipt 
6.8 Advisory Planning Commission Minutes dated August 1, 2023- for receipt 
6.9 Advisory Planning Commission Minutes dated August 8, 2023- for receipt 
6.10 Advisory Planning Commission Minutes dated August 15, 2023- for receipt 
6.11 Advisory Planning Commission Minutes dated August 22, 2023- for receipt 
6.12 Advisory Planning Commission Minutes dated August 29, 2023- for receipt 
6.13 Advisory Planning Commission Minutes dated September 5, 2023- for receipt 
6.14 Advisory Planning Commission Minutes dated September 12, 2023- for receipt 

 ADOPTED 
 
 
 
Denman Island ADOPTED 5 
Local Trust Committee Minutes 
October 3, 2023 
By general consent, the LTC received Advisory Planning Commission minutes presented 
in agenda items 6.3 – 6.14. 
Chair Maude thanked the Housing Advisory Planning Commission (HAPC) for their work 
to date on this referral.  
Regional Planning Manager Jamurat advised that corrections to the minutes, as 
proposed by HAPC Chair da Silva, may be submitted to staff for processing; and advised 
that all correspondence from the community received by the HAPC will either be 
attached to the minutes or with the final report for the public record. 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated September 26, 2023 
A Trustee requested a status update on the July 25, 2023 Activity no. 6: “Staff to send a 
letter to First Nations to identify how they would like to be engaged on Denman Island’s 
Housing Review Project.” 
Planner Chadwick responded that this activity is in process with completion estimated in 
the next few weeks. She reported that K'ómoks First Nation has requested a 
comprehensive package of requests for comments, including the Islands Trust Policy 
Statement, be forwarded as one package and not for each matter separately; and that 
working with this protocol is taking time. She advised that a letter has been distributed 
to all First Nations identifying major projects in progress, ensuring that K'ómoks First 
Nation is aware of the Housing Review project. 
A Trustee recognized the need to respect the requested protocol and commented that 
awaiting LTC consultation with First Nations should not delay the HAPC production of 
the Housing Review project referral report. 
8. APPLICATIONS AND REFERRALS 
8.1 DE-DP-2023.2 (2191 Tristone Road) - Staff Report 
The Staff Report asks the LTC to consider a Development Permit (DP) application being 
sought retroactively for construction of a vehicle culvert crossing that occurred within 
Development Permit Area 4 – Streams, Lakes and Wetlands. The Qualified 
Environmental Professional (QEP) retained by the applicants recommends a third culvert 
to improve the crossing.  
It is noted in the Staff Report that, had the applicant enquired about a DP before the 
works were completed, the works likely would have been exempt under Section 4.4.2(1) 
of the Denman LUB No. 186 and not required a DP, as Provincial Section 11 and Riparian 
Areas Protection Regulation assessments and permits do not apply to works that have 
already occurred. 
A Trustee noted that the QEP recommends inspection follow-up and enquired as to how 
that will be accomplished. Planner McCargar responded that the QEP will complete a 

 ADOPTED 
 
 
 
Denman Island ADOPTED 6 
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October 3, 2023 
post-construction monitoring report that will be filed with the provincial government 
and is not a part of this process. 
DE-2023-063 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee approve issuance of development permit 
DE-DP-2023.2. 
CARRIED 
A Trustee remarked that time and money could have been saved had the applicant 
discussed the proposed development prior to the work being initiated; and he used this 
opportunity to remind community members to consult with planners when considering 
developments. 
By general consent, the meeting was recessed at 11:56 am and reconvened at 12:31 pm. 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Denman Housing Advisory Planning Commission (HAPC) Reporting - verbal update 
from HAPC Chair 
9.1.1 Denman HAPC Progress Report 
HAPC Chair da Silva presented the progress report that included a number of 
requests for the LTC to consider. The Denman Housing APC Terms of Reference 
– July 25, 2023 was submitted for the record in order to update, publish, and 
complete the Terms of Reference for the HAPC Housing project referral.  
Discussion and responses included the following: 
 Staff have not had meetings with community members since July to 
discuss the project. 
 Staff is working on drafting a staff report to address the updated 
Density Bank numbers and will provide this to the HAPC as soon as 
possible; HAPC will forward their information on this topic to staff. 
 The referral report from HAPC is anticipated to be brought forward at 
the next LTC meeting. The HAPC was encouraged to prioritize changes 
to the LUB first, then address possible changes to the OCP, and then 
consider possible advocacy changes, in that order. 
 There is no update on plans to collaborate on services to help with 
housing and other safety needs throughout the coming winter; 
however, it was noted that Trustee Borthwick has assisted with this 
initiative in the past. 
 Bylaw Enforcement Compliance & Enforcement Manager Dingman 
clarified the current Bylaw Enforcement policy regarding investigation, 
providing notification to property owners, and arranging a mutually 
agreeable site visit to satisfy provincial requirements and staff safety; 
and explained the current Standing Resolution that withholds 

 ADOPTED 
 
 
 
Denman Island ADOPTED 7 
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October 3, 2023 
enforcement against unlawful dwellings with some exceptions. There 
were no changes to the Bylaw Enforcement protocol at this time. 
 There were no changes to Standing Resolution No. 12 regarding the 
Human Right to Housing at this time. 
 
DE-2023-064 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to update and 
publish the July 25
th
 version of the Terms of Reference for the Housing Advisory 
Planning Commission and the Project Charter including the Engagement Plan. 
CARRIED 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Request to amend Denman Housing Association Covenant from S. Palmer dated 
August 21, 2023 
The correspondence requests the LTC to consider amending the Covenant on the 1151 
Northwest Road (Denman Green) title to remove the requirement for fencing along the 
north property boundary in order to reduce expenditures and as the adjoining 
neighbouring property believes it is not necessary. 
DE-2023-065 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee authorizes Denman Housing Association 
to prepare an amendment to the section 219 restrictive covenant on title for 1151 
Northwest Road that removes the requirement for a solid fence along the north 
property boundary and assigns any two members of the Local Trust Committee to sign 
the amended covenant prior to registration. 
CARRIED 
10.2 Correspondence dated August 18, 2023 from M. Gang regarding FireSmart vs. the 
Islands Trust 
Trustees agreed with the correspondence that pointed out that FireSmart education and 
practices are important and that the Transition Salt Spring brochure “How Do Healthy 
Forests Reduce the Risk of Wildfires,” produced in cooperation with Islands Trust, does 
not reflect the FireSmart recommendations. 
 
 
 
DE-2023-066 
It was MOVED and SECONDED, 

 ADOPTED 
 
 
 
Denman Island ADOPTED 8 
Local Trust Committee Minutes 
October 3, 2023 
that the Denman Island Local Trust Committee request staff to review the Transition 
Salt Spring brochure “How Do Healthy Forests Reduce the Risk of Wildfires” for content 
and compliance with provincial FireSmart recommendations. 
CARRIED 
 
10.3 Correspondence dated July 29, 2023 from W. Boothroyd regarding Closing Loophole to 
Reduce Real Estate Profiteering on Gulf Islands 
Trustees asked staff to research and confirm whether Hornby, Denman and Thetis 
Islands are included in the federal prohibition on the purchase of residential property by 
non-Canadians. 
10.4 Correspondence dated September 7, 2023 from CVRD Community Services regarding 
CVRD Regional Parks and Trails Strategic Plan Update 
Trustees considered that more information on the Regional Parks and Trails Strategic 
Plan would be useful and suggested that Regional District Electoral Area A Director 
Arbour might be invited to attend a LTC meeting to discuss this planning process. 
DE-2023-067 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to invite Comox Valley 
Regional District Electoral Area A Director Arbour to the January 2024 Local Trust 
Committee meeting and speak to the Regional Parks and Trails Strategic Plan Update. 
CARRIED 
 
11. NEW BUSINESS - none 
12. REPORTS 
12.1 Trust Conservancy Report - none 
12.2 Applications Report dated September 26, 2023 – Received. 
12.3 Trustee and Local Expense Report dated July 2023 – Received. 
12.4 Adopted Policies and Standing Resolutions – Received. 
12.5 Local Trust Committee Webpage 
There were no changes or additions requested. 
12.6 Denman Advisory Planning Commission Membership Term Expiry – Memorandum 
The memorandum was received and no action was taken at this time. 
12.7 Census Infographics – Briefing – Received. 

 ADOPTED 
 
 
 
Denman Island ADOPTED 9 
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October 3, 2023 
12.8 Bylaw Enforcement Notice Amendment Bylaw, 2019, Amendment No. 1, 2023 - Staff 
Report 
LTC members considered that this topic might be deferred to the next meeting when all 
Trustees will be in attendance for a full discussion. 
DE-2023-068 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to bring back Staff Report 
File No.: 4050-03 to the November meeting for consideration. 
CARRIED 
 
13. WORK PROGRAM 
13.1 Active Projects Report dated September 26, 2023 
The process for adding projects such as advocacy to the Minister regarding cross-island 
ferry traffic was clarified; and the estimated timeline for the Farm Plan Public Hearing 
was provided. 
13.2 Future Projects Report dated September 26, 2023 – Received. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, November 14, 2023 at 10:00 am at 
Denman Activity Centre, 1111 Northwest Road, Denman Island, BC 
The next regular meeting date, time and location were confirmed. 
A Trustee requested that, in communication with LTC members, staff specify whether 
meetings will occur electronically or in-person for clarity. 
15. ADJOURNMENT 
By general consent, the meeting was adjourned at 1:40 p.m. 
 
 
_________________________ 
David Maude, Chair 
 
Certified Correct: 
 
_________________________ 
Vicky Bockman, Recorder