Islands Trust Conservancy Board regular meeting, October 26, 2023

[0:12:21] Voice 12: i know i'm trying to get it fixed sorry to

[0:12:26] Voice 1: interrupt trustees um it's will we seem to have

[0:12:31] Voice 1: a problem with the um with the sound and with the looks like the live stream has picked up now but

[0:12:41] Voice 1: the sound is not there it just muted it looks

[0:12:45] Voice 10: like we were muted can you hear us now uh yes

[0:12:48] Voice 1: Yes, now I can hear you. I just went in and unmuted you so sorry about

[0:12:53] Voice 1: that, I think, I

[0:12:55] Voice 11: think

[0:12:58] Voice 1: we're sorted now so I will, I will hand back post duties.

[0:13:04] Voice 1: anyway

[0:13:05] Voice 11: that's it for my report and uh thank you Lisa Millard I trust that you've captured that

[0:13:11] Voice 11: for the minutes thank you yeah

[0:13:14] Voice 2: thank

[0:13:15] Voice 11: you thank you trustee Elliot um and thank you for your

[0:13:20] Voice 11: technological wizardry which I do not have it just failed me right now so it's very fine so

[0:13:26] Voice 11: thank you um well yes many things have happened since our last local trust committee meeting

[0:13:32] Voice 8: And I have a bit of a dog's breakfast here, but I'll try to be concise.

[0:13:38] Voice 8: First of all, I would like to congratulate Mike Richards in the other trust office.

[0:13:43] Voice 8: Mike and his family have lived here for a long time.

[0:13:47] Voice 8: And Mike has been working as the Islands Trust Grants Manager for a few years now.

[0:13:54] Voice 8: But he just is now the Islands Trust Conservancy Strategic Fund Development Specialist.

[0:14:02] Voice 8: And Trustee Elliott and I are both on the Honors Trust Conservancy, and I'm sure she's in happy

[0:14:09] Voice 11: mind that Mike Richards is now going to be helping us with that. So congratulations, Mike.

[0:14:19] Voice 11: Secondly,

[0:14:20] Voice 8: all three of us attended council on Pender at the end of September, a three-day

[0:14:26] Voice 8: council meeting. And the highlight for me was being on Pender Island and seeing how their

[0:14:32] Voice 8: fairfairies work, seeing

[0:14:34] Voice 8: how their community works, enjoying the incredibly beautiful timber

[0:14:39] Voice 8: frame building where we had our meeting, and being served beautiful local food by cooks

[0:14:46] Voice 8: on the island, and of course sitting at a table with my fellow trustees, most of whom

[0:14:53] Voice 8: were there in person, and having some pretty wholesome discussions about the budget, about

[0:15:00] Voice 8: about the interpretation of the mandate of the Islands Trust,

[0:15:04] Voice 8: about a vision statement,

[0:15:07] Voice 8: and more practically perhaps about bylaw compliance and enforcement.

[0:15:12] Voice 8: So all really good discussions.

[0:15:15] Voice 8: And, you know, I always come away from those three-day meetings

[0:15:20] Voice 11: feeling like I've learned a lot and I can learn a lot more

[0:15:23] Voice 11: and very grateful to meet in person.

[0:15:26] Voice 11: So next on my little pile of updates

[0:15:32] Voice 8: here is the Gabriola Health and Well-Being Study that came out on October 11th.

[0:15:40] Voice 8: And it is a really interesting look at social and cultural and even environmental well-being on Gabriola,

[0:15:52] Voice 11: Mudge and DeCourcy Islands.

[0:15:53] Voice 11: So all of our local task area.

[0:15:57] Voice 11: It's it's just a real it's

[0:16:00] Voice 8: almost like a work of love that the committee has put together in this report.

[0:16:06] Voice 8: And even though it focuses really on, you know, social and health well-being, it says a lot about how people approach environmental issues in this report.

[0:16:18] Voice 8: And it gives us a really good look towards the future as to how we can engage people to really care about where they live in this trust area.

[0:16:31] Voice 8: And I was interested and surprised to learn that apparently, according to the surveys, over 75% of people in this area actually attend or at least pay attention to local trust and regional district meetings.

[0:16:52] Voice 11: So that was pretty encouraging.

[0:16:54] Voice 11: But next

[0:16:57] Voice 8: on my list is Islands Trust Conservancy board meeting and Trustee Elliott and I are both on the Conservancy, which

[0:17:07] Voice 11: I'm very happy about.

[0:17:08] Voice 11: And we focused the last board meeting quite a bit on what we need to ask council

[0:17:15] Voice 8: for budget wise.

[0:17:17] Voice 8: so what is important for the conservancy what budget items that we submit to council do we

[0:17:25] Voice 8: really need to keep for the conservancy and i am delighted to say that at this point

[0:17:32] Voice 8: everything that we are asking for has so far not been knocked off the list so um i know that trustee

[0:17:41] Voice 8: Elliott and I will be going to the December council meeting with a

[0:17:46] Voice 11: slightly revised version

[0:17:47] Voice 11: of Ireland's Trust Conservancy wishes and we'll do our very best to take care of the

[0:17:54] Voice 11: Conservancy budget-wise. Next

[0:17:57] Voice 11: on my list, Trustee

[0:18:01] Voice 8: Elliott and I are also both on the

[0:18:02] Voice 8: Financial Planning Committee and again, you know, when we attend a Financial Planning

[0:18:12] Voice 8: committee meeting we have our own interests that we really want to protect and but often

[0:18:18] Voice 8: the discussions arise at the FPC meetings that someone will bring something up that I haven't

[0:18:27] Voice 8: even thought about and I really appreciate the fact that we have these wholesome discussions

[0:18:32] Voice 8: they think it's a long meeting it's about three hours and it just gives me a better idea of

[0:18:40] Voice 8: what I need to think about for the whole trust area when it comes to budgets because we're

[0:18:47] Voice 8: talking about tax increases and how do we how do we sell that to the public how do we tell the

[0:18:53] Voice 8: public that in order to continue to do the work we do we cannot go with the zero percent increase

[0:19:01] Voice 11: we're always going to be needing some sort of increasing the budget to do the work that we do

[0:19:07] Voice 11: um

[0:19:09] Voice 12: so last

[0:19:12] Voice 8: on my list here

[0:19:13] Voice 8: is on monday evening i attended the regional district master parks

[0:19:19] Voice 8: trails and recreation plan meeting it was at the fire hall the new fire hall it was very well

[0:19:26] Voice 8: attended with a full house it was sort of um a world cafe style with three rotating tables for

[0:19:32] Voice 8: discussion one table on trails one on parks and one on recreation services i started out at the

[0:19:40] Voice 8: trails table and i was going to move to the parks table but i got enthralled by the discussion at

[0:19:47] Voice 8: the dress table so i kind of stuck around there um a lot of discussion about the village to the

[0:19:53] Voice 8: ferry trail how do we work with modi bc paris islands trust and the regional district to please

[0:20:00] Voice 8: please finally have something that gets us from

[0:20:04] Voice 11: the roots to the berry that it just isn't

[0:20:06] Voice 11: misery in the winter um no answers yet but

[0:20:11] Voice 8: i'm just going to keep keep working on it um

[0:20:15] Voice 8: the thing that was concerning me perhaps more immediately is the fact that the regional

[0:20:21] Voice 8: district is going to be replacing the driveway chips on the village pathway so we have the

[0:20:27] Voice 8: a paved area that goes to, what's it called?

[0:20:30] Voice 8: And then the driveway chips start across from the state park there,

[0:20:34] Voice 8: and they go out to Church Street.

[0:20:36] Voice 8: But they are miserable to walk on.

[0:20:39] Voice 8: They're horrible to try to do a stroller or a wheel, any sort of wheels.

[0:20:44] Voice 8: So they're going to remove those driveway chips

[0:20:46] Voice 8: because they never should have been there in the first place

[0:20:48] Voice 8: because the entire path was supposed to be path packed,

[0:20:52] Voice 8: which is what Maine, Pender, Salt Spring, Galliano, and Hornby

[0:20:56] Voice 8: all used on their pathways it is wonderful it drained

[0:21:00] Voice 11: it doesn't breathe over in the winter

[0:21:03] Voice 11: there's no snow to worry about or ice there's snow but no ice it's

[0:21:07] Voice 8: environmentally sensible

[0:21:09] Voice 8: it's not like asphalt which is very bad for the environment unfortunately they're replacing the

[0:21:16] Voice 8: driveway chips with more asphalt so i begged and pleaded and implored everybody who was there from

[0:21:24] Voice 8: the RDN to please put

[0:21:26] Voice 11: Pathpack down instead of paving. Not sure how successful I'll be. I'm

[0:21:33] Voice 11: going to write a letter sometime and see what happens. I know it sounds like just a little

[0:21:38] Voice 11: thing, but for me, it's a really big deal to have a path that's walkable and environmentally

[0:21:44] Voice 11: sensible. And I figure if we can use Pathpack even once on Gabriel, then everyone will see

[0:21:51] Voice 11: how perfect it is.

[0:21:54] Voice 11: Okay, so that's it from my

[0:21:55] Voice 11: fascinating talk.

[0:21:59] Voice 10: I'll be

[0:22:00] Voice 10: brief. It's

[0:22:02] Voice 10: amazing. September 14th was our last

[0:22:04] Voice 10: meeting. Seems like there's been a lot

[0:22:06] Voice 10: going on

[0:22:07] Voice 10: since then and now.

[0:22:10] Voice 10: Indeed, we started

[0:22:11] Voice 10: when I left here, I ventured over to

[0:22:14] Voice 10: Vancouver for UBCM,

[0:22:15] Voice 10: the Union of British Columbia Municipalities.

[0:22:18] Voice 10: That's when all the 169

[0:22:20] Voice 10: local governments throughout British Columbia

[0:22:21] Voice 10: we get together and we have a chance to discuss common issues and advance the interests of all

[0:22:29] Voice 10: of the regional districts and municipalities and the arms trusts through debate. Vice Chair Elliott

[0:22:35] Voice 10: joined me along with the rest of the executive team, David Maud and Tim Peterson, as well as

[0:22:40] Voice 10: CAO and Laura Patrick also from Salisbury attended there. We did meet, we had a couple of ministers

[0:22:47] Voice 10: meetings, which was kind of the highlight of things, really, Minister Kang and Minister

[0:22:54] Voice 10: Fleming. And we had positive receptions by both ministers to the issues that we brought

[0:23:00] Voice 10: to them and look forward to discussions with them developing some of the commitments, particularly

[0:23:08] Voice 10: Minister Fleming made about some working together. And there's 11 months left, which

[0:23:16] Voice 10: is what's interesting because at the time we'll pass by quickly um and so then of course trust

[0:23:21] Voice 10: council and uh trustee yates has uh provided you the highlights there um great well

[0:23:29] Voice 3: those are my

[0:23:30] Voice 10: highlights oh well i think

[0:23:32] Voice 10: it's all very similar to my own um it's really important that we get

[0:23:37] Voice 10: together and advance the business of council and uh there was lots of good debate and challenges

[0:23:42] Voice 10: just and we're planning now already for the December meeting and so just quickly scanning

[0:23:52] Voice 10: here yeah essentially I was on Gambier Island meeting last week and financial all of the

[0:24:00] Voice 10: committees now are meeting in preparation for the work that they're doing and advancing

[0:24:05] Voice 10: recommendations to council which of course will be in December so that's it for me it's a pleasure

[0:24:11] Voice 10: for me to be here with you today um so our next item on the agenda is the electoral area

[0:24:17] Voice 10: director report now in our package we have uh the uh she provided regrets she's unable to join us

[0:24:26] Voice 10: today and we do have a memo from her from september 14th which i think we even received

[0:24:32] Voice 10: late in our last meeting and provided highlights and um she wanted to make sure that everybody was

[0:24:37] Voice 10: well aware of the community uh health and well-being service of gaviola and the last event

[0:24:43] Voice 10: in that was yesterday or sorry on monday yesterday um the 25th so hopefully everybody

[0:24:51] Voice 10: had attended that and that's gone well and we look forward to seeing um the director here at

[0:24:57] Voice 10: a future meeting so with that unless there's anything else anybody would like to add then

[0:25:02] Voice 10: And

[0:25:03] Voice 8: I'll just add one little thing.

[0:25:04] Voice 8: Thank you, Chair Luck.

[0:25:05] Voice 8: I did have a chance to talk to Vanessa Craig, our regional director, on Monday night at the Master of Parks Trails meeting.

[0:25:14] Voice 8: And also Elaine McCullough, who is the senior parks advisor for the RDN.

[0:25:19] Voice 8: And I asked them point blank, how is it that we ended up with this trail with the weird black fences that had to be torn down later and half driveway chips and half asphalt?

[0:25:31] Voice 8: and they they said no one knows why they were supposed to use path path no one knows why

[0:25:39] Voice 8: and

[0:25:41] Voice 11: i thought that is just i just have to follow up on that no one knows why that mistake was me

[0:25:48] Voice 11: that's

[0:25:50] Voice 10: not what i served by the contractor presumably well

[0:25:52] Voice 11: and you know i was really

[0:25:53] Voice 11: grateful for director craig's franknessy on that um but yeah i

[0:26:00] Voice 10: don't know yeah if

[0:26:02] Voice 11: i could add one

[0:26:02] Voice 11: item um we're looking forward to the annual protocol meeting right on um it's been bumped

[0:26:10] Voice 11: from i think it's gonna happen last week but it will be november 23rd so um rltc or trustees have

[0:26:19] Voice 11: added some items to the agenda and then their staff will have others they're hosting a meeting

[0:26:23] Voice 11: this is the opportunity to discuss these joint issues but in this agenda package also is is a

[0:26:31] Voice 11: an item of new business for me about elected officials coffee chats so we've been working on

[0:26:39] Voice 11: so myself and staff and director craig talking about how we host community discussions with

[0:26:47] Voice 11: the RDN electoral area director and local trustees so that's also on the agenda

[0:26:54] Voice 11: for a protocol meeting so just wanted to flag that for the future thank

[0:27:00] Voice 8: you for bringing that up

[0:27:02] Voice 8: trustee Elliott because there are lots of times when people have questions for both the regional

[0:27:06] Voice 8: district and for

[0:27:08] Voice 11: the islands trust and it'd be great to discuss them or things are not they're

[0:27:12] Voice 11: they're falling in the gap because they don't deny the road jurisdiction it requires a cooperative

[0:27:16] Voice 11: approach so that's that's always been the challenge with the nature of our government

[0:27:21] Voice 11: structure okay

[0:27:24] Voice 10: thank you trustees um so the next item on our agenda 3.4 standing um uh opportunity

[0:27:31] Voice 10: for 13 reporting for the nations the name will particularly be of interest um but we don't have

[0:27:37] Voice 10: anything today that i'm aware of and so uh we'll head to the other well

[0:27:43] Voice 11: i just wanted to um

[0:27:45] Voice 11: i don't know how we get these reports but uh it it would be useful to start having some

[0:27:52] Voice 11: information what i what i would note is that the new administration is undertaking their own

[0:27:59] Voice 11: community revisioning process similar to our official community plan revision. It's sort of a

[0:28:10] Voice 11: community plan and I'll note they have a meeting on October 30th in which they can share final

[0:28:17] Voice 11: needs. It's obviously for Senate members, not for us, but I would like to discuss either here or in

[0:28:25] Voice 11: First Nations relationship going, how we might as an LTC or as a larger community

[0:28:32] Voice 11: indicate our support for their process. We so often go to the nation with our agenda,

[0:28:40] Voice 11: what we're asking and what we want and this would be a wonderful opportunity to say

[0:28:45] Voice 11: wow your community is going through a visioning process and setting priorities.

[0:28:52] Voice 11: just want to acknowledge that and and send our support so i'll be putting together a

[0:28:58] Voice 11: um sort of a gift basket um some squashes that i've grown with the co-op and um and i'll put

[0:29:08] Voice 11: it out to the community that if anybody wants to put together some local gabriola

[0:29:13] Voice 11: um produce or um gifts and perhaps we can just send that and say here's here's a start

[0:29:26] Voice 11: for relationship building i have tried in many different ways to be put on their agenda

[0:29:31] Voice 11: as a delegation it's they simply have too many priorities and and things going on but i think

[0:29:38] Voice 11: a gift that is just an expression of friendship, an expression of the fact that they are treaty

[0:29:48] Voice 11: partners and undertaking their own community process might be a good idea. So I don't know

[0:29:57] Voice 11: I don't know if I'm looking for support from the LTC or not.

[0:30:00] Voice 11: it's something I'd like to undertake and I'll work with

[0:30:02] Voice 11: with Rob and Kathy

[0:30:03] Voice 11: on the best way to go with that

[0:30:05] Voice 11: keep us posted

[0:30:08] Voice 11: the great idea, thank you

[0:30:11] Voice 12: and

[0:30:12] Voice 10: we do advise

[0:30:13] Voice 10: that when I'm

[0:30:15] Voice 10: or maybe we don't

[0:30:17] Voice 10: there is this standing

[0:30:20] Voice 10: item

[0:30:22] Voice 10: on our agenda in order

[0:30:24] Voice 10: to receive reports

[0:30:25] Voice 10: or any information that we'd like to share with us

[0:30:28] Voice 10: do we pursue

[0:30:29] Voice 10: that on a regular basis

[0:30:31] Voice 10: is to as a reminder sort of thing no no

[0:30:34] Voice 11: not for each agenda or each ltc meeting

[0:30:37] Voice 11: we're actually at

[0:30:38] Voice 11: the beginning of the term the beginning of the term express that and

[0:30:42] Voice 11: that would be an additional piece to remind each meeting as an opportunity

[0:30:50] Voice 10: well very good um i'll just note that i've had a conversation a week or 10 days ago now with

[0:30:57] Voice 10: with Carolyn Thomas, I think it is, with respect to referrals.

[0:31:02] Voice 10: I think Shane talked to me about that as well.

[0:31:04] Voice 10: And I didn't think to mention that there was a standing place,

[0:31:10] Voice 10: but probably when those opportunities arise,

[0:31:13] Voice 10: that there is a

[0:31:14] Voice 10: standing place on our agenda

[0:31:15] Voice 10: that we would love to receive information from to be informed

[0:31:19] Voice 10: of their interests as well.

[0:31:21] Voice 10: So that's great.

[0:31:22] Voice 10: Thank you, Trustee Elliott, for raising that.

[0:31:25] Voice 10: that so let us now go to the public comments period and opportunity for you to speak to us

[0:31:31] Voice 10: and then just let everybody know that has come in a little later than when we adopted the agenda

[0:31:36] Voice 10: we're going to be going to an in-camera session right after this public comment so we're going to

[0:31:41] Voice 10: unfortunately have to ask you to step outside while we have that in-camera thing hopefully

[0:31:44] Voice 10: you won't be gone and then and then you can return to the meeting after that but it's necessary that

[0:31:50] Voice 10: we review some materials in there before we get too far into the meeting that's the best

[0:31:54] Voice 10: opportunities after public comment so who would like to address the local trust committee today

[0:32:00] Voice 10: okay go ahead your name for the record please my

[0:32:06] Voice 11: name is sybil frey and i'm speaking as an

[0:32:08] Voice 11: individual and a real resident i'm very concerned that the rules supporting center stage holdings

[0:32:16] Voice 11: development permit application that is gvdp 202.1 are outdated and were not even written

[0:32:24] Voice 11: in collaboration or consultation with First Nations.

[0:32:28] Voice 11: I'm referring to the existing Islands Trust Policy Statement

[0:32:32] Voice 11: and the Gabriola Official Community Plan and Land Use Bylaws.

[0:32:37] Voice 11: In addition, the Gabriola LTC signed a protocol agreement

[0:32:41] Voice 11: with us in the name of First Nation.

[0:32:43] Voice 11: The Gabriola LTC has a responsibility to live up to those commitments.

[0:32:49] Voice 11: I strongly request that the Gabriola LTC delay making any decision

[0:32:54] Voice 11: about this development for an application until the SFN has clearly

[0:32:59] Voice 11: indicated that the permit to cut trees would not negatively affect the cultural

[0:33:04] Voice 11: or spiritual importance of the proposed areas. If the Gabriel LTC decides to go

[0:33:11] Voice 11: ahead and approve this DP application I urge you to decide firstly that the DP

[0:33:18] Voice 11: must include a requirement for a Heritage Conservation Act permit to be

[0:33:24] Voice 11: be obtained with the active participation of an SFN knowledge keeper familiar with the site

[0:33:30] Voice 11: prior to issuing any permit. And secondly, ongoing monitoring of the tree cutting by an SFN

[0:33:37] Voice 11: archaeologist should the HCA permit be approved. Thank you for your time and consideration. I'll

[0:33:44] Voice 11: email a copy of these remarks to the Northern Office right away and to the trustees.

[0:33:49] Voice 11: Oh, super. Thank you very much. Anybody

[0:33:52] Voice 10: else wish to address the

[0:33:53] Voice 12: OPC today? If we have

[0:34:01] Voice 12: anybody online, seeing anybody online, there's a hand up either.

[0:34:14] Voice 10: Sure, we have the ability

[0:34:15] Voice 10: to support that, but nonetheless. So then if there's nobody else who wishes to address

[0:34:21] Voice 10: the local trust committee, then I will have to ask you just to leave while we have the

[0:34:25] Voice 10: in-camera portion, and then we'll come outside and let you know when we're ready to receive

[0:34:29] Voice 10: you back in the agency but if anybody else happened to show up they might just do that

[0:34:34] Voice 10: but

[0:34:35] Voice 9: can

[0:34:41] Voice 12: i get a motion

[0:34:41] Voice 9: yes

[0:34:43] Voice 11: and just look before we do this i've had a recording from ron and kathy

[0:34:47] Voice 11: um who would like to review our deliberations on this and could we record it but not live stream

[0:34:56] Voice 11: that sort of stop and watch this afterwards she's not able to join she's unable to join

[0:35:03] Voice 11: she's on her way to a meeting right now yeah

[0:35:06] Voice 10: we don't do that um and i think it's as a practice

[0:35:11] Voice 10: but i don't know for sure um because of course if you wanted to report it it could end up in

[0:35:16] Voice 10: straight hands it's

[0:35:19] Voice 11: owned by the irons trucks like i'm not sure yeah

[0:35:22] Voice 10: it so always surprises

[0:35:24] Voice 10: me how information ends up in places that it doesn't.

[0:35:27] Voice 11: Do you want your Senior Adjustment Relations Advisor?

[0:35:32] Voice 11: Senior Adjustment Relations Advisor has concerns about the legal opinion and would like to

[0:35:37] Voice 11: be able to view it so that we can better understand our advice.

[0:35:47] Voice 10: Okay, so I'm going to seek advice from staff about recording the in-camera portion.

[0:35:54] Voice 11: well the other option is that you defer this consideration until a time where you have staff

[0:35:58] Voice 11: participation to include that if there's a request from a key staff person to provide supplemental

[0:36:06] Voice 11: information that is going to assist you in your deliberation of the application that would be

[0:36:14] Voice 11: not just nice to have that sounds imperative are we muted

[0:36:24] Voice 12: we're not in camera um so let's if we're making a decision based on this this moment i want to

[0:36:36] Voice 12: make this to start with would you like to just go in camera yeah

[0:36:42] Voice 10: i'd want to go in camera

[0:37:03] Voice 12: it is so

[0:37:10] Voice 10: I'm sorry to have kept you waiting for

[0:37:13] Voice 11: a very big discussion,

[0:37:14] Voice 10: more lengthy than I would

[0:37:17] Voice 10: pay attention to.

[0:37:20] Voice 10: Does that include

[0:37:21] Voice 12: some of the other members?

[0:37:22] Voice 10: Yeah.

[0:37:24] Voice 11: Thank you.

[0:37:27] Voice 10: So then, I'm just going to rise and report from the in-camera session that we received

[0:37:31] Voice 10: a legal opinion and had that discussion, and that's all there is to report at this time.

[0:37:39] Voice 10: so we will return to the main agenda now um and we left off uh the public comment portion so we're

[0:37:48] Voice 10: now into minutes and then moving into business arriving arising and then we'll be moving to the

[0:37:52] Voice 10: couple of applications that are on our agenda today and um so i'm going to go to 5.1 page 6

[0:38:00] Voice 10: of the agenda package local trust committee minutes dated september 14th for adoption

[0:38:04] Voice 10: Are there any changes to those minutes?

[0:38:07] Voice 10: Susan Yates.

[0:38:09] Voice 11: Thank you, Chair Lackham.

[0:38:12] Voice 11: I was sort of hoping that Regional Planning Manager

[0:38:16] Voice 8: Jamrat would be here, but

[0:38:17] Voice 11: that's okay.

[0:38:20] Voice 11: I think Planner Zucanetz can help me here.

[0:38:23] Voice 11: On page 9, page 4 of the draft minutes,

[0:38:28] Voice 11: we made a motion about asking bylaw enforcement manager

[0:38:33] Voice 11: to provide immediate advice on whether we can enforce our land use bylaw in the crown lease

[0:38:38] Voice 11: referral that is the ground extraction one and that wasn't really my

[0:38:43] Voice 8: question the question i had

[0:38:46] Voice 8: was whether all of the uses occurring on that lease area right

[0:38:52] Voice 11: now are in compliance with our

[0:38:54] Voice 11: land use bylaw so i don't i don't know that i think it will come up later anyway in the agenda

[0:39:01] Voice 11: that but that wasn't exactly that wasn't really what i asked so

[0:39:06] Voice 10: that's not on our agenda today

[0:39:08] Voice 10: we haven't got that i don't think right and so planning

[0:39:12] Voice 8: manager janet said she was going to

[0:39:13] Voice 8: give a

[0:39:14] Voice 11: report on this on this family it's actually anything else i'm

[0:39:20] Voice 10: not sure i skipped over it

[0:39:21] Voice 11: um oh

[0:39:22] Voice 11: it's the standing revolution yeah 241.1.9 is that anyway i won't dwell on it i have correspondence

[0:39:32] Voice 11: correspondence that I've been emailing back and forth with her for the last couple of days as she said she made an error in providing whatever information she provided me and then she exploited correct that in today's community. I'm

[0:39:49] Voice 1: going to call it. I can

[0:39:49] Voice 11: follow up with the chair. I don't have any updates. I specifically asked this morning.

[0:40:01] Voice 10: So I think it would be best to follow up with the

[0:40:04] Voice 10: RPM email and

[0:40:06] Voice 10: clarify the question, and then I'm sure that that can be facilitated.

[0:40:11] Voice 10: Yes. And I have one more.

[0:40:13] Voice 10: Does that need a correction to the minutes?

[0:40:16] Voice 10: Well,

[0:40:16] Voice 12: yes,

[0:40:21] Voice 11: it probably does, because I

[0:40:25] Voice 8: assume we can enforce our land use bylaws.

[0:40:27] Voice 8: My question was whether the activities on Crown

[0:40:32] Voice 11: Lease Referral, GB, CO, 2023.1, were in compliance with

[0:40:39] Voice 12: our Land Use By-law.

[0:40:40] Voice 12: That was my question.

[0:40:45] Voice 12: The resolution was drafted correctly?

[0:40:49] Voice 11: Yes.

[0:40:50] Voice 10: So I'm having a hard time.

[0:40:52] Voice 10: It says 13.9 in the minutes.

[0:40:54] Voice 10: Is that where you are?

[0:40:55] Voice 10: um

[0:40:55] Voice 11: in in the minutes page nine at the top at the top of page nine under gb2023067 it is actually

[0:41:06] Voice 11: our motion that is not correctly oh i see um chair yes

[0:41:12] Voice 10: go ahead all

[0:41:13] Voice 11: of the motions are um

[0:41:15] Voice 11: that it's really recording okay so it was correct that was how it was worded okay um so

[0:41:22] Voice 11: So that's thank you. Thank you, Lisa. So I

[0:41:27] Voice 10: would suggest we would email you just clarify.

[0:41:29] Voice 11: Yeah, I think probably there is some confusion and it's exactly written as we said, but that's

[0:41:35] Voice 11: not what I was asking. So I will start by that. Okay. Thank you. Any

[0:41:41] Voice 9: other amendments? Yes.

[0:41:43] Voice 11: Yes. On page 8 of

[0:41:45] Voice 8: the draft minutes, 13 in the agenda package, under 11.2, GB2023077,

[0:41:55] Voice 8: it was moved and seconded that the Gabriel Island Local Trust Committee Request Act to remove the wording

[0:42:02] Voice 11: include new development permit applications.

[0:42:07] Voice 11: That is not correct. It was include new development approval information bylaw under active project number three, because it is now prioritized as the next minor project.

[0:42:26] Voice 11: Yes, that's right.

[0:42:29] Voice 11: So it's the DAI bylaw, not development permit applications.

[0:42:33] Voice 11: And there's

[0:42:34] Voice 12: the related, but.

[0:42:54] Voice 11: And

[0:42:55] Voice 10: so there's three, four, three motions at the top. Which one is it?

[0:43:01] Voice 11: There's only one motion. There's a motion,

[0:43:05] Voice 12: a letter, and a motion.

[0:43:07] Voice 12: So you want to change the wording?

[0:43:12] Voice 11: it's not development for human applications that are under active projects it's the d-a-i-i-o-k

[0:43:20] Voice 11: development information approval but you get it thank you okay so we have that is there anything

[0:43:31] Voice 11: else then

[0:43:33] Voice 10: um i'll take it then that the minutes of september the 14th be adopted as amended

[0:43:42] Voice 10: So 5.2 is about meetings, nothing advisory planning commission, and that's nothing.

[0:43:48] Voice 10: And so this brings us to rising business arising from the minutes on page 17 of the package.

[0:43:53] Voice 10: And are there any updates to that list?

[0:43:59] Voice 9: Margo, thank you for joining us today.

[0:44:03] Voice 9: So do you have any questions for staff on the follow-up

[0:44:06] Voice 11: action?

[0:44:10] Voice 11: Just one really quick one.

[0:44:12] Voice 11: or maybe a couple on the follow-up action report activity number two staff to prepare a request for

[0:44:20] Voice 11: proposal from their kind of water availability assessment um i'm assuming that this is part of

[0:44:26] Voice 11: our ocp work and planner chadwick will be online later today so if you have any questions about

[0:44:34] Voice 11: update on that you can ask me um share i do have a question about um number two so again this is your

[0:44:47] Voice 11: um the covenant holder responsibility so where

[0:44:53] Voice 12: where are we having them sent it for legal review

[0:45:03] Voice 12: this has actually been reassigned

[0:45:04] Voice 11: to the regional planning manager

[0:45:07] Voice 11: so i don't have an update on where that's going to point at

[0:45:21] Voice 11: Yeah, I'm wondering, in addition to a legal review, the, I don't know if we consider this,

[0:45:31] Voice 11: but has any LTC held a covenant and the implications for our responsibility as a body

[0:45:38] Voice 11: if those terms aren't held or you know how did that all work out so do we have any idea

[0:45:46] Voice 11: if any other ltc has been a holder of a covenant in this manner before it seems to me that we don't

[0:45:56] Voice 11: need just a legal review but what is the precedence what are the any lessons learned

[0:46:01] Voice 11: that may be helpful as we consider this sure so when this is returned to you that's exactly the

[0:46:10] Voice 11: discussion that we would anticipate you having you do not want to sign or enter into a covenant

[0:46:15] Voice 11: that you are not willing to monitor or enforce upon or be active with you have the gay rural

[0:46:24] Voice 11: local trust committees listed on your list of covenants not of something of this nature it's

[0:46:32] Voice 11: quite a different purpose for sure but it's not unlike the other covenants

[0:46:38] Voice 11: It's an obligation to the author to restrict or otherwise limit certain pieces or activities.

[0:46:49] Voice 11: So we can provide you with that when you look at it next.

[0:46:55] Voice 11: Okay, thanks.

[0:46:57] Voice 12: Okay.

[0:46:59] Voice 12: Anything else on the follow-up action list for applications?

[0:47:08] Voice 12: So the

[0:47:09] Voice 10: first application we have is Gabriella Temporary Use Permit 2023.3, more.

[0:47:16] Voice 10: is there a representation with an applicant yes okay great thank you for joining us

[0:47:21] Voice 10: um so we are going to receive the staff reports that will just advise us on the details for that

[0:47:29] Voice 10: and uh you have an opportunity to speak to your application i will acknowledge that we received

[0:47:35] Voice 10: your uh letter of intent the other day and i think both the trustees have also read that so

[0:47:40] Voice 10: thank you for that to help us understand your situation um and so you'll have an opportunity

[0:47:46] Voice 10: to respond to the recommendation that's on the temporary use permit whether you concur with it

[0:47:51] Voice 10: or not if you have any additional information um and then we may ask you some questions

[0:48:01] Voice 9: margo over you take care to present this report

[0:48:05] Voice 11: okay

[0:48:08] Voice 11: This report is to introduce an application for a temporary use permit that would allow

[0:48:12] Voice 11: for a short vacation rental for up to six guests at a time within a three-bedroom single-family

[0:48:19] Voice 11: dwelling at 1,150 unit avenue. Staff are recommending approval of the application

[0:48:26] Voice 11: as the applicant has met or exceeded all applicable TEP guidelines. The applicant has

[0:48:32] Voice 11: provided a number of documents in support of their application including a water supply plan

[0:48:37] Voice 11: available as to register on-site based water practitioner letter of insurance compliance

[0:48:43] Voice 11: a fire inspection letter a guest manual a standard home inspection report as well as property

[0:48:49] Voice 11: insurance we've also provided the last name and contact information of an operations manager who

[0:48:55] Voice 11: lives up here and will be available 24 7 to respond to neighbor and ltc concerns regarding

[0:49:01] Voice 11: regarding the commercial vacation rental.

[0:49:04] Voice 11: Staff would like to make a brief correction

[0:49:06] Voice 11: to the staff report.

[0:49:08] Voice 11: There's a note on page 25 recommending

[0:49:11] Voice 11: that a groundwater pumping test be conducted

[0:49:14] Voice 11: between July and November over a minimum four hour period.

[0:49:20] Voice 11: So since the staff report was written,

[0:49:22] Voice 11: this information has since been found to be inaccurate

[0:49:24] Voice 11: and references some past recommendations

[0:49:27] Voice 11: that have been made obsolete.

[0:49:29] Voice 11: delete. So the island stress checkpoint specialist has not

[0:49:33] Voice 11: been consulted on this application on this one

[0:49:35] Voice 11: individually, or to determine if the test is acceptable

[0:49:39] Voice 11: necessarily. Provincial guidance documents state that a pumping

[0:49:44] Voice 11: test should be greater than 12 hours minimum. But still, staff

[0:49:48] Voice 11: note that the existing TUP guidelines for commercial

[0:49:52] Voice 11: vacation rentals do not specifically require pumping

[0:49:54] Voice 11: tests, and therefore assessing the impacts of the commercial

[0:49:58] Voice 11: vacation rental use by neighboring wells or water bodies is not going to be possible at this time

[0:50:05] Voice 11: so that's just for clarification just update staff also note that since

[0:50:14] Voice 11: um you said that the um the conventional requirements is the 12 hour um it's guidance

[0:50:20] Voice 11: so the cellular requirements but yeah there's there's a guidance document that i can share

[0:50:26] Voice 11: So, this hasn't been asked by William Shulbaugh, but you're saying that it's still, you still

[0:50:37] Voice 11: consider the existing law full test is acceptable?

[0:50:39] Voice 11: Yeah, according to the TPP guidelines, yes.

[0:50:42] Voice 12: Okay.

[0:50:43] Voice 12: Staff also note

[0:50:51] Voice 11: that since this report was published, as you know and you mentioned,

[0:50:55] Voice 11: the chair mentioned, the applicant has provided the letter of intent explaining the rationale

[0:50:59] Voice 11: for renting their house in a short-term rental basis. The applicant has also addressed two

[0:51:05] Voice 11: recommendations from their home inspection report including adding interior railings to a stairway

[0:51:11] Voice 11: as well as protecting outlets with the ground fault circulator interactor that was part of

[0:51:15] Voice 11: that home inspection report. A notice was sent out to surrounding property owners 10 business

[0:51:20] Voice 11: days in advance of this meeting and an advertisement providing notice that the application was placed

[0:51:25] Voice 11: in April of Sounders October 18th edition uh this time staff have not received any correspondence

[0:51:31] Voice 11: either in opposition or in favor of the tech and yeah please let me know if you have any questions

[0:51:37] Voice 11: things are here as well to speak to their application so that was only seven days ago

[0:51:46] Voice 11: October 18th is that that's a is that enough time yeah that's

[0:51:51] Voice 11: within the legislative requirements

[0:51:56] Voice 11: Well, notice was sent to property owners 10 business days in advance, property owners

[0:52:01] Voice 11: within 100 meters of the property, as well as the advertisement was placed in the sound

[0:52:07] Voice 11: journal within the legislative period before the meeting.

[0:52:10] Voice 11: It just occurs to me that's a very short time period for people to read the paper, understand

[0:52:16] Voice 11: what's going on, and respond.

[0:52:18] Voice 11: on but everybody knows about student reports earlier in the past probably is that

[0:52:27] Voice 10: your report

[0:52:29] Voice 12: in

[0:52:29] Voice 10: terms of the applicants do you have any additional information or do you concur with

[0:52:33] Voice 10: the recommendations in the report um i i believe i concur i i do have a small postscript to the

[0:52:40] Voice 10: which uh postscript to the letter of intent oh i see it um i'd like to thank you for hearing us

[0:52:47] Voice 10: today. The letter is really just a summary of the situation, but I know everyone's time is valuable

[0:52:54] Voice 10: and I didn't want to get into the final points of whining. I really want this to work. There are

[0:53:00] Voice 10: a number of reasons. I do, however, want to add that we have hired commercial vacation rents and

[0:53:05] Voice 10: boundaries, cleaners and property caretakers. The people hired live on Gabriela. They've got

[0:53:12] Voice 10: long histories on Gabriela and both have young families. If granted, this TUP will help support

[0:53:19] Voice 10: the livelihoods of these two Willa families. Thank you. So Trustee, do you have any questions

[0:53:27] Voice 10: for the questions for staff or any questions for the applicant or any other concerns to my

[0:53:34] Voice 10: own that I'd like to ask but I want to defer to you.

[0:53:37] Voice 11: I'm with you. Thank you. Thank you for this

[0:53:41] Voice 11: very wholesome report. I really appreciate it. And thank you. Thank you very much, Adrian and Nina

[0:53:50] Voice 11: and Hannah and Oscar. Because that actually answers a couple of my really big concerns.

[0:53:58] Voice 11: The first one being, why could this not be a long-term mental health family? Because it's

[0:54:04] Voice 11: ideal. But I really understand why you're not able to do that right now. So thank you.

[0:54:11] Voice 11: just a couple of

[0:54:11] Voice 12: questions actually more of a

[0:54:21] Voice 11: comment um it's it allows up to six guests

[0:54:27] Voice 11: and then i thought about this for a while because that's a lot of vacationers in one small

[0:54:32] Voice 11: neighborhood because as as we know that sometimes we don't know how much water they use

[0:54:38] Voice 11: it can be hard on the neighborhood but i understand why it allows up to six guests

[0:54:44] Voice 11: because it has three bedrooms because it's a family home so that does make sense to me because

[0:54:51] Voice 11: if it were a separate building on the property i would probably want it to be limited to four

[0:54:57] Voice 11: guests in this case so a quick question i have for the applicants um the restrictive covenant

[0:55:07] Voice 11: the subdivision covenant that your neighborhood is under it says no building outbuilding

[0:55:14] Voice 11: fence or

[0:55:14] Voice 8: pole shall be erected moved or modified unless the consent of the

[0:55:19] Voice 11: company in writing is

[0:55:21] Voice 11: first had and received does that does this covenant still work in your neighborhood

[0:55:27] Voice 11: because

[0:55:28] Voice 8: i come across covenants like this quite often and i'm i cannot wait no pole

[0:55:34] Voice 8: i

[0:55:36] Voice 11: thought surely they haven't you know had to do this but anyway just to bring it to your

[0:55:43] Voice 11: Yes, Margo as well sent me something about that, I can't remember the wording, but it seemed like that there would be no, perhaps nobody coming back and talking about these covenants put on years ago by Wildwood Estates?

[0:56:04] Voice 11: Yes, Wildwood Estates, yeah, yeah, very interesting. Anyway.

[0:56:09] Voice 11: So, plan to culminate?

[0:56:13] Voice 11: yeah i think the chair i i think the covenant is quite old i think it was registered on the title

[0:56:19] Voice 11: 1969 or something like that um so yeah we were advised that they decided to start enforcing

[0:56:27] Voice 11: the covenant some probably gabriel and wildwood estate starts to do that at some point in the

[0:56:31] Voice 11: future that big that would be through the owners yeah

[0:56:36] Voice 8: i i realize it has nothing

[0:56:37] Voice 11: to do with that

[0:56:38] Voice 1: yeah

[0:56:38] Voice 11: but i would think that perhaps the old people in that neighborhood might want to

[0:56:43] Voice 11: get fixed so this

[0:56:46] Voice 11: is a strategy

[0:56:49] Voice 11: like quite a few of them were placed so

[0:56:53] Voice 10: it's a blanket covenant

[0:56:54] Voice 11: over the entire yeah over

[0:56:55] Voice 11: the development of that neighborhood okay anyway that is sort of a point i do have one comment um

[0:57:04] Voice 11: really a question for staff because what i really appreciate is that the tup guidelines are

[0:57:12] Voice 11: laid out very clearly here what has been complied with what is not applicable that kind of thing

[0:57:18] Voice 11: and the first one is um is is that we as a trust committee we need to consider the cumulative

[0:57:26] Voice 11: effects on a neighborhood and i know i have thought about this before like not when i was

[0:57:31] Voice 11: a trustee but when i was a neighbor and thinking about wow that's number three in this neighborhood

[0:57:36] Voice 11: that kind of thing.

[0:57:38] Voice 8: So I really appreciate that being in here. And I appreciate the fact that

[0:57:44] Voice 8: there are currently

[0:57:44] Voice 11: four other active TUPs or TUP renewals on Gabriola. But what I really need to

[0:57:52] Voice 11: know for future staff reports and planner comments is where are they? So that's what's

[0:58:01] Voice 11: really important it's not that there are four on gabriola it's with what neighborhoods are they in

[0:58:07] Voice 11: because that would inform my decision so that would be really helpful if we could i don't do

[0:58:13] Voice 11: we need a motion to to have these planner comments in this um spreadsheet include the neighborhoods

[0:58:23] Voice 11: that the tubs are in pretty sure i don't think that's necessary we have used a

[0:58:29] Voice 11: map before when

[0:58:30] Voice 11: we've had to produce from an application some form and it's again you're referencing the

[0:58:33] Voice 11: that's really helpful thank you very much i have no other comments or questions

[0:58:53] Voice 11: I could clarify that I I do know I I had a map we have to update it every time there's

[0:59:01] Voice 11: an application and we can definitely do that um I do I know that there aren't any other

[0:59:06] Voice 11: groups in that particular neighborhood where this stuff is being considered and I know

[0:59:10] Voice 1: that because I

[0:59:11] Voice 11: looked it up myself but yeah thank you yeah okay thank you yeah I do have

[0:59:16] Voice 11: two questions um so in the discussion about water and hiring um local people to to do the

[0:59:26] Voice 11: cleaning and everything um i have heard anecdotally that um people who clean for

[0:59:33] Voice 11: vacation rentals are often in the position of doing the laundry in their own home

[0:59:37] Voice 11: and so i'm just wondering if the the laundry will be done on here yes yes okay that's great

[0:59:46] Voice 11: Great. And then the last one is the final condition of TAP 20. The local trust committee may require the landowner to hold information for guests about awareness and sensitivity of your station sites and artifacts.

[1:00:00] Voice 11: we've seen have had in their information package to guests that there's relevant information

[1:00:09] Voice 11: on the First Nations connection to the island and so do you plan to include that?

[1:00:17] Voice 9: We do. I want to make sure that whatever we put out there is accurate and socially acceptable

[1:00:22] Voice 9: so I'm not sure where to get that information from so that we've got the right things. Is

[1:00:28] Voice 9: Is that something you guys could advise them on?

[1:00:33] Voice 9: I'm

[1:00:33] Voice 11: not really sure.

[1:00:35] Voice 11: I mean, the Museum Treatment and Exhalation Committee

[1:00:39] Voice 11: probably has some of the better write-ups

[1:00:41] Voice 11: on the historical and contemporary relationship

[1:00:44] Voice 11: to Gabriela.

[1:00:46] Voice 11: So it might be just a question of seeing you in touch.

[1:00:49] Voice 11: Yeah, we don't have any standard wording that we provide.

[1:00:54] Voice 11: But yeah, that makes a lot of sense

[1:00:56] Voice 11: it's to come up with some something or two.

[1:01:03] Voice 11: That's the minor project in the future to put our minds to

[1:01:09] Voice 11: some kind of

[1:01:11] Voice 11: or we could just recommend like we said,

[1:01:14] Voice 11: I've seen other people

[1:01:16] Voice 11: cobbled together or other applications pulled together

[1:01:20] Voice 11: websites that you're asking, right? It's clear and

[1:01:25] Voice 11: and respectful, so I can help with that.

[1:01:28] Voice 11: Just to help you with the right wording.

[1:01:35] Voice 11: But I think that would be an important part of the TEP.

[1:01:40] Voice 11: I don't

[1:01:41] Voice 9: know, is it a

[1:01:41] Voice 11: requirement or a suggestion?

[1:01:43] Voice 11: It's a suggestion, and the LTC can choose to require it

[1:01:46] Voice 11: as a condition of permit.

[1:01:47] Voice 11: But it's often voluntary that the CBR would

[1:01:52] Voice 11: want to provide that information.

[1:01:56] Voice 11: Yeah, I think that's the name of the station website, where else it would be a good place

[1:02:00] Voice 11: to reference.

[1:02:00] Voice 11: I don't have a site to cite any information which I use for any of our uses.

[1:02:06] Voice 11: Yeah.

[1:02:08] Voice 12: Yeah.

[1:02:09] Voice 12: Okay.

[1:02:10] Voice 11: An

[1:02:11] Voice 12: important part of

[1:02:11] Voice 11: the learning, I think, for our visitors and residents.

[1:02:16] Voice 12: Okay.

[1:02:17] Voice 11: No, I don't have any more questions.

[1:02:19] Voice 11: Okay.

[1:02:19] Voice 12: I've just got

[1:02:20] Voice 10: a couple of sweet thoughts, maybe.

[1:02:26] Voice 10: I think given, and it's up to the local trustees to determine the outcome here, really, because

[1:02:33] Voice 10: you're familiar with your community much more than I am.

[1:02:38] Voice 10: But I think that in the existing housing climate generally in the province, a long-term rental

[1:02:44] Voice 10: would be more preferable than short-term vacation rental.

[1:02:48] Voice 10: But I've read through your letter of intent and certainly understand I'm not completely sure about the ability for you to terminate a rental agreement.

[1:02:58] Voice 10: But if a homeowner is returning home, you can. There are mechanisms to terminate that rental.

[1:03:05] Voice 10: That's the only criteria that exists for ousting a renter from your home.

[1:03:09] Voice 10: But you've made that decision. I just would suggest that as time goes on, if this temporary use permit thing and vacation rental thing is working out, a long-term rental would be, I think, beneficial to the community as well.

[1:03:24] Voice 10: So I just feel it necessary to say that.

[1:03:27] Voice 10: I'm reviewing all the information that you had in the document, particularly around the fire pit that you have.

[1:03:35] Voice 10: have um what i'm a deputy fire chief on my own island and fire pits are a problem because people

[1:03:42] Voice 10: aren't aware that in fire season they can't have any fires and you haven't noted that in your fire

[1:03:50] Voice 10: safety plan and stuff like that so i think that what you should do and of course it's up to you

[1:03:56] Voice 10: to determine to do that is you should have consult with the fire department although they told you

[1:04:00] Voice 10: that it's all safe and everything but consult with the fire department about the regulations

[1:04:03] Voice 10: around fire season because typically as early as April to September you can have no open fires or

[1:04:12] Voice 10: only fires with permits and so each individual would have to apply for a permit in order to have

[1:04:19] Voice 10: that fire so you want to make sure

[1:04:20] Voice 10: that because I know the fire department doesn't want to get

[1:04:23] Voice 10: called out because somebody smells smoke and that gets a complaint and they come out and find out

[1:04:27] Voice 10: what's going on even though

[1:04:29] Voice 11: the type of the enclosed yes no

[1:04:33] Voice 10: i'm talking about the one on

[1:04:35] Voice 10: the deck oh but it's not enclosed it's open i'm looking at

[1:04:38] Voice 10: yeah it's in our yard camp campfire

[1:04:40] Voice 10: 10 10 foot but it's still a wood burning fire yes if it was a propane fire it

[1:04:46] Voice 9: could be different

[1:04:47] Voice 10: but it's a wood burning fire and ambers embers have the potential to go and set fires yes no

[1:04:55] Voice 11: i

[1:04:55] Voice 10: understand so i would suggest you include that in your customer yes and then

[1:05:00] Voice 10: a phone number to

[1:05:03] Voice 10: apply for a permit sorry

[1:05:04] Voice 9: the permanent isn't it only is it not uh getting a permit for a fire

[1:05:09] Voice 9: larger than a size is it true in the

[1:05:12] Voice 10: peak no in the peak zone unless i'm mistaken it may not be

[1:05:16] Voice 10: the same everywhere you need a fire permit for any fire uh it's a high risk period because and

[1:05:23] Voice 10: And the province actually bans fires completely.

[1:05:26] Voice 10: I understand.

[1:05:27] Voice 10: And so that needs to be in there as well, right?

[1:05:30] Voice 10: That they need to check the current fire regulation.

[1:05:33] Voice 9: I was looking at that.

[1:05:35] Voice 9: I don't think I need a permit to have a campfire size under one meter by one meter.

[1:05:42] Voice 9: But I will check that again.

[1:05:44] Voice 9: And I'm very aware of that.

[1:05:47] Voice 10: and then um the only other question that i have is that the plan is to rent out the entire house

[1:05:54] Voice 10: there is a workshop on the property which

[1:05:56] Voice 10: you have no intention of renting that out in any way

[1:05:59] Voice 11: shape

[1:05:59] Voice 10: or form and i

[1:06:00] Voice 10: wonder whether or not we shouldn't specify that in the temporary use

[1:06:03] Voice 10: permit and that's up to the local trust committee whether or not they feel that that's an element

[1:06:08] Voice 10: that should be included because that would change the scope of it if it was being rented out to more

[1:06:14] Voice 10: than what family can situation i

[1:06:17] Voice 8: think it's pretty clear that they say they're only going to be

[1:06:20] Voice 8: renting out to a maximum of six guests and the

[1:06:23] Voice 8: house has three bedrooms

[1:06:24] Voice 11: and i'm fine with that

[1:06:26] Voice 10: okay that's it's fun to raise the question so

[1:06:29] Voice 11: my other question is around the term we can approve

[1:06:32] Voice 11: this for up to three years um but as we discussed at previous ltc meetings we're going into an osp

[1:06:38] Voice 11: review the province has recently issued well started a program to encourage vacation rentals

[1:06:47] Voice 11: provincially and we're as the adams trust still trying to understand how it might fit in or not

[1:06:53] Voice 11: with that program um but as our community is going into notes if you review what's the appetite

[1:06:59] Voice 11: is this the right method to um regulate short-term vacation rentals which do add economic

[1:07:08] Voice 11: economic benefit they are necessary for certain types of tourism that does benefit the community

[1:07:14] Voice 11: but is the TEP the right tool and so what I'm suggesting is do we want to consider a two-year

[1:07:21] Voice 11: term to see how it goes and there's because it can be extended up to three years I believe and

[1:07:30] Voice 11: then you can go for a renewal if I'm not mistaken no

[1:07:33] Voice 10: if you if the term is and Johnny you can advise

[1:07:37] Voice 10: the term is for a shorter period then the renewal happens when the period ends right

[1:07:43] Voice 11: because we approved another tup for this for a two-year period in june um because we're going

[1:07:53] Voice 11: into an ocp review and we need to talk you know among the community is this the appropriate tool

[1:07:59] Voice 11: is this what we want to do so it's just making something we want to say there

[1:08:04] Voice 9: it's up to you to decide

[1:08:05] Voice 9: otherwise it'll be

[1:08:06] Voice 11: effectively it could be six years

[1:08:09] Voice 11: I

[1:08:09] Voice 10: think three years is an action

[1:08:11] Voice 10: three

[1:08:12] Voice 11: and then they can reapply

[1:08:13] Voice 10: yeah

[1:08:14] Voice 11: for another three years

[1:08:15] Voice 11: oh or

[1:08:17] Voice 10: no not necessarily another three years

[1:08:20] Voice 10: another period

[1:08:20] Voice 12: so that's up to you

[1:08:26] Voice 12: obviously

[1:08:26] Voice 10: represents a financial

[1:08:28] Voice 10: burden to the applicant because the

[1:08:30] Voice 10: cost of the

[1:08:32] Voice 9: we're moving to Spain

[1:08:34] Voice 9: as you know so to

[1:08:35] Voice 9: have to deal with the renewal after two years is going to require us maybe to fly back to Canada

[1:08:42] Voice 9: and like it I would love if we could have for three years to start and have a renewal after

[1:08:47] Voice 9: that because I think you could renew it remotely oh really

[1:08:50] Voice 10: okay because if that requires us coming

[1:08:52] Voice 10: back to Canada

[1:08:52] Voice 9: that's a huge expense to us and going through this all again when we've

[1:08:57] Voice 9: met all the criteria already there's

[1:08:59] Voice 11: probably a way to do it virtually okay send us all of

[1:09:03] Voice 11: the information okay yeah email and then attempt to meet virtually at that time

[1:09:07] Voice 11: that option still in the future and

[1:09:12] Voice 10: the legislative change the province is contemplating

[1:09:15] Voice 10: we have to figure out what our options are for opting into it because we've been excluded at

[1:09:20] Voice 10: this time but certainly that and that decision i've gathered from the conversations with the

[1:09:25] Voice 10: province is that that decision to opt in would be a local community decision not a broad area

[1:09:33] Voice 10: So we're

[1:09:34] Voice 11: just finished writing a letter to the Minister of Housing asking why we're not included in these programs and so that's, we're still as a trust council advocating for that and then it's a further conversation whether this helps us.

[1:09:50] Voice 11: Our

[1:09:50] Voice 10: trust council hasn't advocated for inclusion.

[1:09:53] Voice 10: we

[1:09:53] Voice 11: passed a resolution um on pender that justin patrick and lisa cabrón and i were working on a

[1:10:02] Voice 11: letter to the ministry regarding the fact that we're consistently left out of their programs

[1:10:09] Voice 11: including the

[1:10:10] Voice 11: certificate of mental regulation so i've literally been working on that letter

[1:10:15] Voice 11: well

[1:10:16] Voice 10: that's fine but i don't think it was that we decided that we want to opt in i don't think

[1:10:21] Voice 10: we had that debate we had the discussion with why it is that we're continuously left out of

[1:10:26] Voice 10: provincial initiatives where we should be if

[1:10:29] Voice 11: things shift in two years time and we have better

[1:10:33] Voice 11: tools like business licenses or we have ways to regulate short-term vacation rentals that all of

[1:10:40] Voice 11: a sudden changes the landscape i'm just saying if we

[1:10:44] Voice 11: keep approving tups in this direction the

[1:10:47] Voice 11: the landscape may change but

[1:10:49] Voice 10: i think the legislation actually um overrules the tbp

[1:10:53] Voice 10: the term tps could be terminated yeah

[1:10:56] Voice 11: yeah

[1:10:57] Voice 10: well

[1:10:58] Voice 11: that's who's going to agree to know that

[1:11:00] Voice 11: things are shifting in provincially and they are cracking down and giving more tools to

[1:11:05] Voice 11: municipalities it doesn't apply to electoral areas which we're in but we're advocating for

[1:11:10] Voice 11: that don't have those tools there are ways for us to regulate other than this okay this variance

[1:11:17] Voice 11: from our official community plan we don't allow this here's your um temporary use permit so it's

[1:11:24] Voice 11: it's a concession it's not a entitlement let's just say and the landscape is changing

[1:11:31] Voice 11: okay

[1:11:32] Voice 10: so we have a tup on the table we have a recommendation what would you like to do i do

[1:11:37] Voice 11: have one more comment i i would not be in favor of shortening this to two years um i definitely

[1:11:43] Voice 11: would be in favor of shortening other ones to two years and

[1:11:47] Voice 8: being done um it depends it really

[1:11:50] Voice 8: depends on

[1:11:51] Voice 11: what is before us and um i am especially having received the letter of intent i had a lot

[1:11:59] Voice 11: of questions i'm always aware that we need long-term rentals on this island i i never forget

[1:12:07] Voice 11: get that. I actually, it's been pointed out to us after the provincial legislation came down

[1:12:14] Voice 11: about short-term vacation rentals, everybody's all, yay, yay, yay, which is good. It's really

[1:12:18] Voice 11: good for the province to have that. It's actually been pointed out to us that Gabriel's land use

[1:12:23] Voice 11: by law has quite strong temporary regulations for short-term vacation rentals. They could be

[1:12:31] Voice 11: stronger um but ours are pretty good so in this case i'd

[1:12:37] Voice 8: be ready to make the motion

[1:12:39] Voice 11: we're ready

[1:12:39] Voice 9: for it yeah i

[1:12:41] Voice 8: moved that the gabriel island local test committee

[1:12:44] Voice 8: approved the issuance of temporary use permit gb tup 2023.3 subject to the conditions imposed

[1:12:50] Voice 8: by the permit for a 36-month term starting from the date of issuance so

[1:12:56] Voice 10: move to have a second

[1:12:57] Voice 10: I

[1:12:58] Voice 11: will second on the condition that they add in the information that we requested about fire safety regulations and First Nations archaeological information to the guests.

[1:13:14] Voice 10: So if you want that

[1:13:16] Voice 10: to have any force, then you should include that in the motion.

[1:13:21] Voice 11: well i know that it's staff having that this is a condition of the permit after the applicant

[1:13:26] Voice 11: i'm going to assume that it will be worked on so that's good i just want that what are you

[1:13:33] Voice 10: referencing

[1:13:34] Voice 11: the last item in our guidelines uh 20 the local trust committee may require the

[1:13:41] Voice 11: library to post information for guest vote awareness and sensitivity research

[1:13:46] Voice 12: page 32 bottom i see okay

[1:13:51] Voice 10: but if i think we have to make that this that has to be part of our

[1:13:55] Voice 10: decision making not just a conversation okay

[1:13:58] Voice 11: it doesn't say to be determined by ltc so

[1:14:04] Voice 11: it's already added to um condition 4.5

[1:14:09] Voice 11: Okay, so let's go to 4.5.

[1:14:12] Voice 12: What page is that on, 4.5?

[1:14:16] Voice 12: 92.

[1:14:18] Voice 12: Good one.

[1:14:19] Voice 12: Page 92.

[1:14:21] Voice 11: 92?

[1:14:22] Voice 11: Under the...

[1:14:26] Voice 11: Oh, yeah.

[1:14:28] Voice 11: So which item, 4.5?

[1:14:30] Voice 11: Yeah, condition 4.5.

[1:14:33] Voice 10: Good, good.

[1:14:34] Voice 10: Now that's my alcohol concentration, fire safety, storage, garbage, subject care,

[1:14:41] Voice 10: Okay, so that the First Nations piece of that prior safety they've done that, but that should

[1:14:46] Voice 10: be expanded on and I think you'll do that, yes.

[1:14:52] Voice 11: So does

[1:14:53] Voice 10: that seem okay?

[1:14:54] Voice 10: Yeah.

[1:14:55] Voice 10: All right.

[1:14:55] Voice 10: Great.

[1:14:56] Voice 10: So then, is there any further discussion?

[1:14:59] Voice 10: All those in favor?

[1:15:01] Voice 10: That carries.

[1:15:02] Voice 10: There you go.

[1:15:03] Voice 11: Thank you so much.

[1:15:04] Voice 11: Thank you.

[1:15:05] Voice 11: Thank you.

[1:15:08] Voice 11: um and thank you for attending in person thank you so much so

[1:15:16] Voice 10: now we're at 7.2 page 95 of the

[1:15:20] Voice 10: agenda gabrielle development permit 2021.1 center states thank you for joining us here today um

[1:15:28] Voice 10: um before we well what i'm going to do is say we've had a discussion earlier um with respect

[1:15:36] Voice 10: to this application and unfortunately we want to delay this a further 30 days because we have not

[1:15:41] Voice 10: received sufficient information in order to inform our decisions and um and so that's where we're at

[1:15:49] Voice 10: but we want to provide you the opportunity to make any further statements um with respect to

[1:15:55] Voice 10: the process and i apologize for further delay but we ask for information that's not complete

[1:16:01] Voice 10: I think then we need to get back to what we had mentioned.

[1:16:05] Voice 6: You have a couple of questions, I think.

[1:16:09] Voice 6: When I was reading

[1:16:10] Voice 12: the resolutions,

[1:16:17] Voice 12: it indicated that it was to

[1:16:18] Voice 6: be deferred pending a staff report

[1:16:22] Voice 6: on discussion with the art branch regarding

[1:16:24] Voice 6: the status of the subject area and any potential concerns.

[1:16:29] Voice 6: That was item A. And then it went on to B,

[1:16:32] Voice 6: which was whether the DB can be conditional on requiring

[1:16:36] Voice 6: an ARC covenant and then C was that the trust have jurisdiction to issue a DP on an ARC site.

[1:16:42] Voice 6: So my question is are those all questions to be discussed with the ARC branch or is it only A

[1:16:50] Voice 6: is with the ARC branch and then B and C are issues you're dealing with with the trust

[1:16:55] Voice 6: getting an opinion from the trust legal counsel?

[1:16:58] Voice 11: Through the chair yes that's correct so we can

[1:17:01] Voice 11: staff to have the discussion and the follow-up of the art branch so

[1:17:05] Voice 6: can you tell me where we are at

[1:17:07] Voice 6: with respect to the art branch issue has have discussions occurred or underway correct through

[1:17:16] Voice 11: the chair yeah the local trust committee has been advised that the discussions of the art branch are

[1:17:22] Voice 11: the same as the ones that we did with the preliminary staff report that was prepared

[1:17:26] Voice 11: for application in terms of the requirements the provincial requirements that are in place

[1:17:31] Voice 11: for the parcel and the obligation of the owner to adhere to those requirements to

[1:17:37] Voice 11: obtain proper permits and permissions if any work or disturbance within the

[1:17:41] Voice 11: art sites is to be done including vegetation so

[1:17:47] Voice 6: um then i think the d wasn't staff to refer to sfn

[1:17:53] Voice 6: yeah and my question to the chair now i'm getting the process um whether that referral has

[1:18:01] Voice 6: has sent out and whether there's a time limit on the response.

[1:18:06] Voice 10: So the latter has been sent out, and in fact, I even had a phone call with them.

[1:18:10] Voice 10: There was no time limit on the response, and quite frankly, that's the whole waiting

[1:18:15] Voice 10: for it.

[1:18:18] Voice 6: Right.

[1:18:19] Voice 6: So my concern about that is that our experience with the First Nation on some other issues

[1:18:29] Voice 6: is sometimes they don't respond at all.

[1:18:33] Voice 6: yeah so that's something that we take into account over some period of time yes all right

[1:18:41] Voice 6: the other thing i wanted to do um there was some discussion in one of the meetings about

[1:18:50] Voice 6: the accuracy of the state folks there was thought maybe they weren't accurate and that caused some

[1:19:00] Voice 6: concerns well i just i'm not sure what the proper protest is but i did

[1:19:04] Voice 6: uh on our site inspections on the property with our engineer um two engineers actually

[1:19:13] Voice 6: he sent me an email with a an excerpt from the geohazard report from terratech which was

[1:19:23] Voice 6: um the company that did your slope criteria for the island for the whole island

[1:19:30] Voice 6: and in that report was a map of the feed slopes on our site and the email from our engineer

[1:19:42] Voice 6: indicated that he attached the schedule and confirmed the discussion we had on site that

[1:19:49] Voice 6: there is very little land actually in red and greater than 80 percent so what i wanted to

[1:19:55] Voice 6: us submit this if there's a proper way to do it to show that the mapping on our site for the state

[1:20:03] Voice 6: slope is actually accurate in terms of our engineers site inspection and he points out

[1:20:10] Voice 6: and it becomes quite clear there that there's very little uh of our land that is slopes in

[1:20:17] Voice 6: excess of 80 percent i didn't want to put that into perspective that's

[1:20:21] Voice 10: fair that you could receive

[1:20:23] Voice 10: that at any point in time there's additional information for your application all right

[1:20:29] Voice 12: the um the health challenge i think what i wanted to i won't take too much time

[1:20:48] Voice 6: to do this but

[1:20:50] Voice 6: i am concerned that the discussions that would have occurred with respect to the april 20th

[1:20:59] Voice 6: april 14 2021 letter of the first nation um

[1:21:04] Voice 12: that letter very

[1:21:10] Voice 6: inaccurately depicts

[1:21:11] Voice 6: the issues in the letter and I don't know how much that influences the decision making of the

[1:21:18] Voice 6: trust with respect to our DP application but if it doesn't influence it then I think we really need

[1:21:25] Voice 6: to have the opportunity to provide the information that shows which of those areas are not correct

[1:21:32] Voice 6: and I had prepared some material which again I understand the proper process might be just

[1:21:39] Voice 6: submitted yeah through the planner to get it to you yeah but um it's it's fairly comprehensive but

[1:21:47] Voice 6: in essence what it says is that the the four issues with the first nation engraved in that

[1:21:55] Voice 6: letter um were that we performed unauthorized work on the site and continued to do that despite

[1:22:09] Voice 6: despite a request to stop work.

[1:22:12] Voice 6: The second item was that we had disturbed artifacts.

[1:22:17] Voice 6: The third was the inference was perhaps we had misled the heritage branch regarding the

[1:22:22] Voice 6: registration of covenants.

[1:22:24] Voice 6: And the fourth one was that it was the Ministry of Transportation who requested the AIA update,

[1:22:32] Voice 6: not the First Nation.

[1:22:33] Voice 6: So I have put together the material to show that the work that we performed on the site was done with the knowledge and approval of the heritage branch, that we did stop work voluntarily.

[1:22:54] Voice 6: voluntarily. It was our position. We had no obligation to stop work. It was our private

[1:23:00] Voice 6: land and we were allowed to work on it as long as we abide by the Heritage Protection

[1:23:06] Voice 6: Act requirements. And the second issue with respect to the disturbance of artifacts, to

[1:23:15] Voice 6: the credit of the First Nation, they didn't claim the damage had been done. They claimed

[1:23:20] Voice 6: that had been reported to them that damage had been done.

[1:23:25] Voice 6: With respect to that issue,

[1:23:28] Voice 6: we had our archaeologists come on site to do an inspection.

[1:23:35] Voice 6: We had, I think, the First Nation inform the Heritage Branch.

[1:23:41] Voice 6: They sent out their enforcement officer to do an inspection.

[1:23:45] Voice 6: Both of those reports confirmed that there was no damage to any sites.

[1:23:51] Voice 6: and and i do want to just if i can find it read one provision

[1:23:57] Voice 6: i think i mentioned the last report and i'll submit it but the enforcement officers not only

[1:24:04] Voice 6: confirmed that all the sites were intact and have not been affected but they also confirmed that in

[1:24:10] Voice 6: their opinion being kind of an exemplary in managing the sites so that issue for us is

[1:24:18] Voice 6: very important because the public record may reflect that we had damaged sites or hadn't

[1:24:31] Voice 6: stopped work or in some way had been offensive to the First Nations interests. So it's from

[1:24:36] Voice 6: that perspective that personally we're very

[1:24:41] Voice 12: upset internally that

[1:24:46] Voice 6: this information hasn't

[1:24:51] Voice 6: been responded to and so that's why I took the time to prepare the documents to show that

[1:24:56] Voice 6: in each of these cases everything in that letter that was pointed out is

[1:25:02] Voice 7: either inaccurate or

[1:25:03] Voice 7: or just wrong so

[1:25:07] Voice 6: that's important to me with respect to the covenants themselves

[1:25:13] Voice 6: which I think is relevant to what the committee's concerned about that letter indicated that they

[1:25:21] Voice 6: They had been informed by the Heritage Branch that they thought covenants had been registered when, in fact, they had not.

[1:25:29] Voice 6: I have all the correspondence here, including the letter required by the Trust and given to the Trust,

[1:25:40] Voice 6: where the Trust acknowledged that there was no need to register covenants until the subdivision occurred,

[1:25:46] Voice 6: until allots were traded that would have these sites on them.

[1:25:50] Voice 6: and we've provided that undertaking to the trust um so the suggestion that there's misinformation

[1:25:58] Voice 6: or some deliberate intent to misinform the branch about registration of covenants

[1:26:03] Voice 6: is absolutely incorrect the additional information that i have will show

[1:26:10] Voice 6: that in conversations with the heritage branch they confirmed they didn't expect these to be

[1:26:16] Voice 6: registered until the covenants were until the subdivision was

[1:26:20] Voice 6: completed. The trust covenant itself, the initial covenant

[1:26:25] Voice 6: requires covenants on subdivision. So all of the

[1:26:30] Voice 6: correspondence, and sorry, the last thing is, we had the

[1:26:35] Voice 6: heritage branch, we submitted the draft covenants, they

[1:26:39] Voice 6: approved them. And the understanding we've had with the

[1:26:43] Voice 6: trust with the MOTI and the heritage branch is that covenant would be registered at the time

[1:26:53] Voice 6: of subdivision one of the problems is until you know where the lots are we wanted to put

[1:26:59] Voice 6: individual covenants on each lot and the point I make about that is this that it's my understanding

[1:27:06] Voice 6: from the heritage branch that the legislation under the Heritage Protection Act binds all

[1:27:15] Voice 6: owners on private land, subdivided land, any land.

[1:27:19] Voice 6: And it's my understanding that that legislation, it doesn't matter whether the trust issued

[1:27:29] Voice 6: a DP on the site, those sites are protected by the Heritage Protection Act.

[1:27:36] Voice 6: So I think what I'm trying to say is, number one, the accuracy of the slope stability assessment on our site is accurate, as confirmed by our engineer who was on site.

[1:27:53] Voice 6: And the steep slopes represent an extremely small portion, probably less than 5% of the bluff we're talking about.

[1:28:01] Voice 6: So and in fact probably on those steep slopes it's quite likely there may be no trees to come off

[1:28:10] Voice 6: because they're so steep the trees don't grow there. The other point I want to make about

[1:28:17] Voice 6: removing trees, I made it but I don't have it in writing, the intent isn't to remove 1900 trees.

[1:28:25] Voice 6: That report was done to say that if we removed that many it was still stable. The

[1:28:34] Voice 6: On the other side of the coin, we do have some concerns about removing trees and fire

[1:28:39] Voice 6: departing, and I just had an article that I'll submit through the planner where the

[1:28:46] Voice 6: catastrophe in Hawaii, that there's a lawsuit there now against private landowners for not

[1:28:54] Voice 6: looking after their property and maintaining it to avoid fire.

[1:28:58] Voice 6: So, and I think the other point I make is that the forest assessment report makes it

[1:29:04] Voice 6: it clear that the standard they used to determine the maximum trees was a number of stands per

[1:29:13] Voice 6: hectare, the same formula used for the 707. And the reason behind that is because that's

[1:29:21] Voice 6: the level of trees that creates a healthy forest on Gabriel. So although we're not intending

[1:29:28] Voice 6: on removing that number of trees, although the number on the steep slopes is maybe zero

[1:29:35] Voice 6: but nominal. Even if we did, the slopes are stable, and it would be in line with creating

[1:29:46] Voice 6: a healthy forest. I think that's probably all I want to make, specific points I want

[1:29:55] Voice 6: to make, just to address any misunderstandings that have occurred.

[1:29:58] Voice 6: So, thank you.

[1:30:00] Voice 10: for the synopsis, I'll call it, but what was critical is that that information that you're

[1:30:04] Voice 10: referencing end up with staff so that we can read it and analyze it and come to our own conclusions

[1:30:10] Voice 10: in an objective way, and so I appreciate that work and whether to have that clarity.

[1:30:18] Voice 6: Yes, and thanks for letting me take the time to address it. I don't want to try and get this on

[1:30:24] Voice 6: the record. So

[1:30:25] Voice 10: you'll win after giving that to staff, and then I don't necessarily need you,

[1:30:29] Voice 10: although the LTC might want you to do a full analysis on that but certainly if that could

[1:30:34] Voice 10: come to us as a recent package then we can do that analysis ourselves to come to some understanding

[1:30:40] Voice 10: you

[1:30:40] Voice 6: know one thing I don't want to do you know I have to say when I come to these meetings and

[1:30:45] Voice 6: I see how much work is involved in the trustees and from the staff it's pretty overwhelming

[1:30:52] Voice 6: so I don't want to create more work I want to create less but I will try and do some kind of

[1:30:58] Voice 6: a summary you know i i think i in my documentary i've tried to make it clear that you know i i

[1:31:07] Voice 6: think this is being made complicated when it may not be as complicated but hopefully these

[1:31:10] Voice 6: responses from the heritage branch and the trust will confirm as i believe is the case that uh

[1:31:21] Voice 6: that the heritage protection act protects archaeology whether it's a covenant or not

[1:31:28] Voice 6: they are protected already. They're protected more in our case because we're so engaged with

[1:31:35] Voice 6: the branch with respect to the draft covenant and the survey of the sites that we could never argue,

[1:31:40] Voice 6: we weren't aware that the sites were there. So and I think you can welcome, I think you made

[1:31:46] Voice 6: the point, I think is one that's very powerful that for us having the knowledge we have about

[1:31:56] Voice 6: the sites our obligation for the letter of undertaking with the trust or registered the

[1:32:01] Voice 6: covenants the branch having approved the covenants there's no room for us to make a mistake and the

[1:32:12] Voice 6: consequences for making a mistake under the heritage protection act are huge so from our

[1:32:20] Voice 6: point of view we're talking about removing some trees on a steep slope very small you know trustee

[1:32:29] Voice 6: Elliot pointed out that on the north face there's there's a site up at the top that looks like it

[1:32:35] Voice 6: might be in a steep slope area I can tell you those sites are on level ground at the bottom

[1:32:41] Voice 6: of the flows not impacted by tree removal at all in fact as I said before the buffer around those

[1:32:50] Voice 6: sites wouldn't allow interference and so we are bound by the obligations of the heritage

[1:32:59] Voice 6: protection and we have agreed in addition to that to enter the covenants and the purpose of those

[1:33:06] Voice 6: covenants wasn't it's not for us we know our obligations and their legislator the covenants

[1:33:13] Voice 6: were asked for by the heritage branch so that when the lots are created the subsequent owners

[1:33:20] Voice 6: have direct knowledge of where it is on their title that's where the covenants are intended

[1:33:25] Voice 6: intended to be. And that's why it's on subdivision. So I think that's the point I wanted to make

[1:33:31] Voice 6: and I hope that clarifies.

[1:33:33] Voice 11: We don't want this

[1:33:34] Voice 11: next meeting to go down.

[1:33:36] Voice 6: Yeah. Do we expect that we will have answers from the, I think it's probably more of the

[1:33:42] Voice 6: trust issues about the legal obligations or billings. Do we expect we'll have an answer

[1:33:49] Voice 6: before the next meeting from the trust people?

[1:33:53] Voice 10: I'm sure it is my intention to move this along.

[1:33:56] Voice 10: and so that's what i would like that we want to do and so we're going to do this as as

[1:34:02] Voice 10: what's the right word practically efficient as as humanly possible um we do need some more

[1:34:08] Voice 10: some additional answers um and i appreciate the effort you've gone to today and i certainly

[1:34:15] Voice 10: can say that just overall that certainly it may seem complex but it's also not simple

[1:34:22] Voice 10: um um and that you understand the the the nature of that property and we understand our

[1:34:30] Voice 10: responsibility to ensure that the right thing is done and so i just thank you for taking the time

[1:34:37] Voice 10: with us to make sure that we're doing the right thing no

[1:34:39] Voice 6: and let me say i i don't take any issue

[1:34:41] Voice 6: with the process i don't take any issue with the respect of the site and the and

[1:34:47] Voice 6: and where I'm on board with all of that.

[1:34:53] Voice 6: I'm uncomfortable about what I feel has been

[1:34:58] Voice 6: the misinformation about our activity with this,

[1:35:01] Voice 6: which I think underlies some concerns

[1:35:03] Voice 6: the trust may have about issuing a DP.

[1:35:07] Voice 6: So it's not the process, I don't like the time,

[1:35:10] Voice 6: but I'm used to this, just it's frustrating

[1:35:14] Voice 6: and I'm sure for you people too to come back every month

[1:35:17] Voice 6: and have to deal with it.

[1:35:18] Voice 6: so i think we share the same frustrations but i i don't want anyone thinking that i'm opposed

[1:35:24] Voice 6: to the the question you're asking about about these issues i think you answered and i'm hoping

[1:35:30] Voice 6: that the trust legal people will come back there's nothing more we can do than say what we said thank

[1:35:38] Voice 6: you very much but

[1:35:40] Voice 2: it has to come to an end yes

[1:35:43] Voice 10: absolutely and

[1:35:44] Voice 2: it can't go on forever my

[1:35:47] Voice 10: My responsibility is to ensure that it's administratively fair, and I am absolutely conscious of that.

[1:35:53] Voice 11: I have one little comment, and it is our

[1:36:00] Voice 8: responsibility to read anything that you give to the staff, and we do, and I take that very seriously.

[1:36:08] Voice 8: It doesn't matter if it's this much. I will read it.

[1:36:11] Voice 11: I believe it's really important.

[1:36:13] Voice 11: I believe it.

[1:36:13] Voice 11: read. Thank you. So never be concerned that you're overloading

[1:36:18] Voice 11: us with documents. That's

[1:36:20] Voice 11: what

[1:36:20] Voice 2: we're overwhelmed ourselves with.

[1:36:23] Voice 6: Yeah, you know, I think I appreciate you saying that. And

[1:36:26] Voice 6: I just want to say this part of the issue for us is that

[1:36:30] Voice 12: we've

[1:36:36] Voice 12: really done everything we can with this property. Sorry.

[1:36:40] Voice 12: Okay. Okay, let's go.

[1:36:42] Voice 9: I

[1:36:43] Voice 10: want to thank you for your backer. Just so you know, I

[1:36:45] Voice 10: received that and quoted our cao and that so he'll be okay

[1:36:49] Voice 12: thank you thank you okay and there's

[1:36:56] Voice 12: warning

[1:36:57] Voice 11: thank you for joining us i don't mean friends but they're gone now but and so let me

[1:37:07] Voice 11: just ask it for the record he mentioned that it wouldn't you know this whole process could have

[1:37:13] Voice 11: and similar. And when I know his comments about there are very

[1:37:20] Voice 11: few trees in the actual steep slopes, the red zone, why was

[1:37:26] Voice 11: that simply not excluded from the permit area and just said,

[1:37:30] Voice 12: don't do it here? Could that have been a condition?

[1:37:37] Voice 12: Then you wouldn't need the permit. You

[1:37:41] Voice 11: don't need a DT for

[1:37:42] Voice 11: the parcel, you need a DT for the zone that's gone on your

[1:37:48] Voice 11: and I do spiral OCP map that is really ambiguous.

[1:37:52] Voice 11: Doesn't have anything to show exactly where that 80% slope is.

[1:37:56] Voice 11: That's really where the DPF lies.

[1:37:58] Voice 11: It's actually a much, much grosser one that shows an area that's pretty much not.

[1:38:04] Voice 11: Thank you for that.

[1:38:06] Voice 12: Okay.

[1:38:06] Voice 12: And

[1:38:06] Voice 11: we do know that even this application and others have shown us

[1:38:11] Voice 11: some weaknesses in our development permits that we need to tighten up a little.

[1:38:17] Voice 10: okay let's move on because i don't want to have a conversation with the applicant

[1:38:21] Voice 10: and the aspects of it because that's not necessarily fair today

[1:38:26] Voice 10: so uh we'll look forward to seeing this on our next event um so um so you're uh

[1:38:34] Voice 10: warren you come here to address some of the bylaw enforcement things later on in the agenda

[1:38:38] Voice 10: in your time frame sufficient to because we're going to break for lunch actually

[1:38:44] Voice 10: we're well with quite a bit of overtime and so um if that's all right with everybody

[1:38:53] Voice 10: or if we can be quick perhaps we should just go to your items now i believe my item will be brief

[1:39:00] Voice 10: chair is that okay with the trustees and then we'll break for our line yeah

[1:39:05] Voice 11: okay so let us

[1:39:06] Voice 10: then jump to if i'm not mistaken 12.8 is that your first item yeah

[1:39:14] Voice 12: on page 239. that would be breakfast here

[1:39:21] Voice 7: uh there was a staff report uh compared

[1:39:26] Voice 7: an adam requestable trust committee earlier this year and the report summary is to provide the

[1:39:33] Voice 7: statistics of the current number of files for non-compliant dwellings and analysis of the

[1:39:38] Voice 7: impact of standing resolution gb 2022 uh zeroing dying for enforcement on the site dwellings

[1:39:46] Voice 7: And the recommendation that the local trust will receive its report for information only.

[1:39:51] Voice 7: Yeah.

[1:39:53] Voice 7: You've got currently 21 open files,

[1:39:55] Voice 7: non-compliant dwellings in the local trust area.

[1:39:59] Voice 7: So that includes three files on Mudge with the remainder in Gabriel.

[1:40:04] Voice 7: I've also included in these statistics a houseboat in Dakin Bay

[1:40:08] Voice 7: that is not legally to be in use at this time.

[1:40:11] Voice 7: and it's actually been abandoned by its lawful owner and Transport Canada is aware of that.

[1:40:18] Voice 7: The majority of the files involve the use of a travel trailer as a residence with only

[1:40:22] Voice 7: four files dealing with non-compliant secondary suites. I've broken the numbers down for you for

[1:40:28] Voice 7: the current open files and the years that they were open. Three new files were opened since the

[1:40:35] Voice 7: resolution was adopted. Two of these files were opened after receiving a complaint and one was

[1:40:41] Voice 7: open for action based on online advertising of the use of travel trailers for residents

[1:40:47] Voice 7: within your land use by law you have regulations that stipulate when the travel trailers can be

[1:40:53] Voice 7: used as a residence as a temporary dwelling unit as long as the building permit is in place that's

[1:41:01] connected to

[1:41:01] Voice 7: a sewage disposal system so with the adoption of this standing resolution it hasn't led

[1:41:09] Voice 7: to an increase in the use of travel trailers as residences and is not resulting in proliferation

[1:41:14] Voice 7: complaints regarding non-compliant secondary seats. The event's number of

[1:41:19] Voice 7: files were opened in 2021

[1:41:21] Voice 7: and this may have been a result of the COVID pandemic changing liver arrangements for families

[1:41:25] Voice 7: and influx of new residents to rural areas especially on Bunch. For the majority of the

[1:41:31] Voice 7: files there are no concerns from staff about the proper disposal of sewage as most property owners

[1:41:36] Voice 7: ensure that the proper services are provided more than one property owner has stated it will be

[1:41:42] applying for building permits for dwelling with the building current place as previously stated

[1:41:48] Voice 7: it will be lawful to use that travel through as a temporary residence and the regulations provided

[1:41:55] Voice 7: in that section contain considerable flexibility for those who should develop probably properties

[1:41:59] Voice 7: and establish a full-time residence so as there are no trends towards increased number of non-compliant

[1:42:05] Voice 7: dwelling that is not recommended that be any changes to current violent enforcement policies

[1:42:10] Voice 7: at this time however the alternative recommendation and the option only to the local trust meetings

[1:42:16] Voice 7: that they would say in standing revolution if they wish okay

[1:42:22] Voice 10: thank you so i don't think it's

[1:42:24] Voice 10: necessary for us to have a motion to receive information if that's what you want to do because

[1:42:29] Voice 10: by the fact that it's in our agendas we've received it um but do you have any questions

[1:42:34] Voice 10: for violent enforcement um yeah a couple

[1:42:37] Voice 11: of questions and um it's recommended that there be

[1:42:43] Voice 11: it is not recommended that we change the current file enforcement policies so this standing

[1:42:49] Voice 11: resolution came about kind of as um in my mind as a temporary thing until we got to the ocp update

[1:43:01] Voice 11: because hopefully when we do the official community plan update we won't need to keep

[1:43:08] Voice 11: a standing resolution like this on the books that was my hope however i don't know how long

[1:43:15] Voice 11: it's going to take us to get to the ocp revisions that this community will be looking for with

[1:43:22] Voice 11: regard to housing for example so i would like to get an exactly the same report a year from now

[1:43:31] Voice 11: because i doubt whether we will have gotten to housing in the ocp emissions because i do find

[1:43:38] Voice 11: it helpful it's in the it's in the standing revolution but uh i'll see the gay local

[1:43:46] Voice 11: trustees will review the standing resolution one time per year and he just provided us that

[1:43:51] Voice 11: that first update so we can expect this another in one more year yes okay

[1:43:57] Voice 11: that would be really

[1:43:58] Voice 11: helpful yeah thank you okay yeah thank you for this it is helpful and i think it is reassuring

[1:44:07] Voice 11: to the community to know that there isn't a proliferation and that you are dealing with the

[1:44:13] Voice 11: enforcement issues as they as they come up through their corporate system so thank you

[1:44:19] Voice 11: billings

[1:44:21] Voice 12: you're welcome so i have a question you

[1:44:24] Voice 10: do that the advantage logos um transport canada

[1:44:28] Voice 10: is looking at that have they ensured that it's secure and are they planning on removing it

[1:44:33] Voice 10: i mean months ago they said they were planning to remove it like back today it's still there

[1:44:39] right uh so really the last lawful owner of it notified them that they had you know given up

[1:44:48] ownership of a surveillance abandoned okay they're abandoned any owners after that person

[1:44:55] Voice 7: not actually the lawful owners no they're squatting i think and some of the squatters

[1:45:01] Voice 7: actually sold it to other squatters oh good it's quite often so we have on record the last

[1:45:09] Voice 7: lawful owner transport canada has the same information they had tagged it and uh declared

[1:45:15] Voice 7: to not seaworthy whatever language they use and but unfortunately it hasn't been removed yet so

[1:45:21] Voice 7: i'll follow up with them and see when they'll be able to get because

[1:45:25] Voice 10: honestly this is the winter

[1:45:26] Voice 10: storm season and it's gonna end up on the box

[1:45:29] Voice 7: it could be as well as that there was a number

[1:45:32] Voice 7: of other vessels they have removed some that they tagged in the summer and but i don't think they

[1:45:37] Voice 7: every week okay

[1:45:38] Voice 11: yeah progress is

[1:45:41] Voice 8: good okay well it's not just that it isn't seaworthy it's the

[1:45:46] Voice 8: fact that it's not environment worthy it should not be out there

[1:45:49] Voice 12: yeah yeah

[1:45:51] Voice 10: that's great um you're

[1:45:54] Voice 10: going to also address uh so i think that concludes 12.8 i think you're going to address 12. oh you're

[1:46:00] Voice 10: not it's 12.8 is that yours that's it i think it's just one yeah perfect well thank you for

[1:46:06] Voice 10: joining us today and thanks for checking on that sort of house um and thanks for everything else

[1:46:11] Voice 10: so let's uh

[1:46:19] Voice 11: for enforcement manager dingman is it will we be getting any sort of a report on the adjudication

[1:46:28] Voice 11: that was supposed to have occurred on october 20th all

[1:46:32] Voice 7: right yeah i can report on that uh the outcome

[1:46:35] Voice 7: was not favorable for uh distrust of myself uh the adjudicator canceled all the violation notices

[1:46:43] Voice 7: um despite our best efforts advice even from our own legal counsel um

[1:46:49] Voice 7: the adjudicators are in our opinion and that of elisa bradley doug anderson exceeding their

[1:46:56] Voice 7: authority and considering uh arguments that they actually have no jurisdiction to consider

[1:47:03] and so they're cancelling

[1:47:05] Voice 7: violation

[1:47:06] Voice 10: notices but they should

[1:47:08] Voice 7: not be cancelling so for the public

[1:47:10] Voice 7: record yeah what are you talking about

[1:47:12] Voice 8: and i'm sorry i didn't

[1:47:13] Voice 7: say it because

[1:47:14] Voice 8: i didn't know if it

[1:47:15] Voice 8: could if it

[1:47:15] Voice 7: could so there's a summer rain on uh 315 yeah 3153 walling road it operates from that

[1:47:25] lot uh there have been numerous complaints about the activities on the lot the noise from the lot

[1:47:30] so multiple violations of this issue they've been disputed and the first of several adjudication

[1:47:40] things that will be said first one was on october 20th and that was heard by the adjudicator

[1:47:47] uh summer rankings are there's only a legal counsel and uh it lasted shorter than i expected

[1:47:55] over an hour, and in the end, Mr. Poling and his legal counsel rely on the previous court

[1:48:02] decision from 15 plus years ago, or maybe 17 years when all of that, the operation was

[1:48:09] lawful non-conforming, and now lawful non-conforming arguments aren't supposed to be considered

[1:48:15] by adjudicators, and

[1:48:17] Voice 7: plus the previous local trust committee amended land use bylaw to

[1:48:23] Voice 7: permit home industries such as the one that mr coley operates so he's allowed to operate the

[1:48:28] Voice 7: business but there's certain regulations that he must comply with those regulations so that's why

[1:48:35] Voice 7: he's given violations it's an awful for a shed that's in the setback that he needs to develop

[1:48:40] Voice 7: a very experimental form which actually wasn't part of the previous our case but the adjudicator

[1:48:45] Voice 7: So I'll use that in. I can forward the decision to the trustees.

[1:48:52] Voice 7: And

[1:48:52] Voice 10: then there's other violation notices which are yet to be reviewed.

[1:48:56] Voice 7: That's correct. Yes. I mean, at some point,

[1:49:00] Voice 7: Islands Trust has spoken with Young Anderson about this,

[1:49:03] Voice 7: made wish to do a judicial review of some of these decisions because they just,

[1:49:10] Just in their opinion, the adjudicators are not seeing the jurisdiction and it may be

[1:49:19] necessary to take it to the Supreme Court on the judicial review, just to clarify what

[1:49:25] Voice 7: they can and cannot do.

[1:49:27] Voice 8: Okay.

[1:49:28] Voice 8: And that wouldn't change the outcome for summer rain, but it would clarify what, more

[1:49:34] Voice 8: or

[1:49:35] Voice 11: less, what our jurisdiction should be.

[1:49:38] Voice 7: So through the chair, yes, it would change the outcome.

[1:49:40] Voice 7: If we saw a judicial review and a judge decided, no,

[1:49:43] Voice 7: they were in contravention of those four violations,

[1:49:46] Voice 7: he would order them to be paid

[1:49:49] Voice 11: and

[1:49:50] Voice 7: are held and be paid.

[1:49:52] Voice 11: I

[1:49:53] Voice 7: don't know that this,

[1:49:54] Voice 7: we have a limited period of time to apply for judicial review, 30 days.

[1:49:58] Voice 7: And I don't know how we're going to come up with a process because we

[1:50:01] Voice 7: would have to come to the LTC for approval for legal action.

[1:50:05] Voice 7: number one to the ec for funding so how we get that done it's 30 days maybe complicated

[1:50:12] Voice 11: yeah

[1:50:12] Voice 7: but it's something i'm gonna be able to figure out the process to get that done

[1:50:16] Voice 7: okay with essentially with the right case before okay

[1:50:22] Voice 11: and my concern is what would the president

[1:50:25] Voice 11: accept yeah

[1:50:26] Voice 7: 30

[1:50:27] Voice 11: days so

[1:50:28] Voice 7: there is still with the issue of um there is no commercial water license

[1:50:33] Voice 7: for the lot and we're trying to follow up with the province there's an application in it's the

[1:50:38] Voice 7: dormant for starting for five years and he may have some existing water rights but he still

[1:50:44] Voice 7: needs a commercial license to extract that water and sell it from the profits and he does not have

[1:50:49] Voice 7: that at this time

[1:50:50] Voice 11: i find it interesting that we require some um short-term vacation rentals to

[1:50:57] Voice 11: provide a water you know license and here here we've got one happening big time

[1:51:04] Voice 10: well that whole

[1:51:06] Voice 10: process of the provider first refusal or whatever the thing is caused every any commercial operation

[1:51:12] Voice 10: has to have a water

[1:51:14] Voice 12: license now yes yeah so okay okay are

[1:51:20] Voice 12: we done uh

[1:51:21] Voice 11: are we pursuing that the

[1:51:23] Voice 11: The one for you, you said you're presenting in the province.

[1:51:27] Voice 11: Ask why the application's dormant.

[1:51:29] Voice 7: I've actually, that's why I submitted a complaint about the property

[1:51:33] Voice 7: and the fact that there's no commercial water license.

[1:51:36] Voice 11: Okay.

[1:51:36] Voice 7: So hopefully natural resource officers will not follow up.

[1:51:40] Voice 7: And one of the neighbors has also submitted a complaint about the fact

[1:51:46] that there's

[1:51:46] Voice 7: no commercial water license.

[1:51:47] Voice 7: Okay.

[1:51:48] Voice 7: So hopefully that'll prompt some type of action and get it moving forward

[1:51:54] Voice 7: because it really should not be operating without that commercial license yeah especially as the

[1:51:59] Voice 7: provinces are actually flagged that there is concerns in the area okay

[1:52:05] Voice 11: okay let's wait for

[1:52:07] Voice 11: lunch very helpful thank you so much and

[1:52:10] Voice 10: um well oh look at that well thank you very much for your

[1:52:14] Voice 10: promptness there so coming back at 1 30 that sounds good to me is that all right with everybody

[1:52:18] Voice 10: anybody else. Well, that's obviously 12. Okay, I'm going to

[1:52:31] Voice 10: mute this microphone. And we will come back. Thank you.

[2:19:13] Voice 12: that is so uh

[2:19:20] Voice 10: welcome back everybody to the uh gabriel uh meeting of october the 26th

[2:19:28] Voice 10: um we've conducted some business this morning and applications we had a report from bylaw

[2:19:34] Voice 10: enforcement from 12.8 just to manage our time a little better and we are now at section eight

[2:19:42] Voice 10: local trust committee projects and the uh isn't that perfect the first item on our agenda is the

[2:19:49] Voice 10: official committee plan review the engagement plan the staff report and i think we have

[2:19:56] Voice 10: chadwick is here joining us to um to help us with this so narissa thank you for joining us

[2:20:03] Voice 10: and why don't we go directly to you and as we provide a summary of your report and then we'll

[2:20:07] Voice 10: have a conversation thanks

[2:20:09] Voice 4: uh thanks chair um yeah so i'll just go through the report and um

[2:20:15] Voice 4: a little bit of an update and where we are at with things and and then we can go from there so um

[2:20:22] Voice 4: there's there's uh sort of two two things that i'm i'm i put forward as recommendations um related to

[2:20:30] Voice 4: this this report one is uh to endorse the community engagement plan for the uh the official community

[2:20:38] Voice 4: community plan and land use by-law review project and I'll just you know also say that you can

[2:20:45] Voice 4: endorse it now it can always be changed so that's something to keep in in mind and there's also a

[2:20:51] Voice 4: recommendation for a special meeting before the end of the year to discuss things related to the

[2:20:57] Voice 4: process so that's just an opportunity if trustees see see a value in having a meeting outside of

[2:21:06] Voice 4: an ltc meeting just to review where we're at with the process um and have discussions about uh

[2:21:14] Voice 4: how we want to move forward there as all as i will explain as we go through we do have

[2:21:19] Voice 4: a few things in motion right now in terms of the community engagement piece and um um and i'm just

[2:21:26] Voice 4: putting that out there as an opportunity for a check-in if needed um so the background of the

[2:21:32] Voice 4: report really goes through there were a whole number of resolutions that were passed at the

[2:21:37] Voice 4: July 25th meeting so I wanted to provide you with a bit of an update of where things are at

[2:21:44] Voice 4: so the LTC endorsed there was a discussion about different options for engagement and three

[2:21:54] Voice 4: different options were proposed to the uh the ltc um and the option they that was chosen was uh

[2:22:02] Voice 4: option two with a few caveats um and that was looking at sort of a a bit of a structured

[2:22:09] Voice 4: community engagement process that sort of emphasized um a community led process

[2:22:16] Voice 4: process. So we've worked with comments that were provided to us by trustees as well as

[2:22:28] Voice 4: the APC and some of the actions that have been taken so far, and you'll see that as

[2:22:37] Voice 4: I go through the engagement plan as well, include an open call for submissions connected

[2:22:43] Voice 4: to available funds we've made funds available to community groups to host community events related

[2:22:49] Voice 4: to the gabriel the gabriela visioning process so that's an opportunity for community members to

[2:22:56] Voice 4: think broadly about what what they they want to see for the community um by by 2050 um so we now

[2:23:06] Voice 4: have those those funds available we we did have a early deadline in in october and um we we had

[2:23:13] Voice 4: limited applications um and we've we've extended that to november 10th and we are getting there's

[2:23:19] Voice 4: quite a bit of um interest in community and um last time i checked we had nine submissions for

[2:23:25] Voice 4: that so we're also going to have an opportunity um to have a community conversation before that

[2:23:31] Voice 4: deadline so that others that are interested will be able to get some more information and apply.

[2:23:39] Voice 4: The Gabriel Local Trust Committee had requested that staff provide options for First Nations

[2:23:46] Voice 4: engagement so this has been a bit of a conversation we're working towards developing

[2:23:52] Voice 4: a process so we don't have so right now we don't have options per se but we do

[2:23:58] Voice 4: We are working on two key steps in this process.

[2:24:03] Voice 4: One is the staff-to-staff engagement process.

[2:24:06] Voice 4: So we've got RPM Jamerat has been in contact

[2:24:10] Voice 4: with staff at Chinaymuk First Nation.

[2:24:17] Voice 4: And so that discussion has begun

[2:24:19] Voice 4: around what their interests are

[2:24:22] Voice 4: from the staff's perspective

[2:24:24] Voice 4: and also talking about appropriate

[2:24:29] Voice 4: opportunities to um to have these discussions with chief and council um there's also a

[2:24:34] Voice 4: relationship building element to this which is chief and council and um um and and our trustees

[2:24:41] Voice 4: and trustee elliot has has been exploring options to support that process and um robin

[2:24:51] Voice 4: has been engaged in in these discussions as well um as you know how we move forward with

[2:24:59] Voice 4: engagement with with the different nations is different in in each area we've got different

[2:25:05] Voice 4: types of issues and we've got different relationships so that's why it takes a

[2:25:09] Voice 4: little bit of time to to get it right so we are taking that time but i do assure you that we are

[2:25:14] Voice 4: we are moving forward so the there were a couple of resolutions related to the

[2:25:23] Voice 4: Advisory Planning Commission so the the July 20th report was was sent to them

[2:25:34] Voice 4: for feedback related to the to the engagement office options and and the

[2:25:40] Voice 4: engagement process uh and staff were also requested to schedule orientation meetings

[2:25:46] Voice 4: so the orientation there have been two there were two meetings in august those were as far as i know

[2:25:51] Voice 4: the the the the only two meetings that have have have occurred since july and um staff we see or

[2:26:00] Voice 4: there were the feedback was um the minutes from those meetings were in the september uh meeting

[2:26:07] Voice 4: agenda and staff did um uh uh planner zupanak attended the first and i attended the the second

[2:26:16] Voice 4: and feedback that we received again we've taken and um it has it has informed the process that

[2:26:25] Voice 4: we've got moving forward so um they were very supportive of encouraging a community-led pro

[2:26:32] Voice 4: process. They were also pointing out the need for communications, actually, you know, what

[2:26:40] Voice 4: is an OCP, you know, what is land use, that sort of thing. So we, when I, again, when

[2:26:47] Voice 4: I go through the engagement plan, I can get into a few details about some of the things

[2:26:54] Voice 4: that we've done to sort of address that in the process that we've got, that we've kind

[2:26:59] Voice 4: of designed to support the community-led process and related communications.

[2:27:11] Voice 4: There were a couple of resolutions relating to the Housing Advisory Commission.

[2:27:18] Voice 4: So the direction there was to have them review the Housing Options and Impacts Review

[2:27:26] Voice 4: review previous process and provide some some feedback related to the OCP review they have

[2:27:34] Voice 4: yet to meet they do they do now have a scheduled meeting I believe it's um November the first and

[2:27:40] Voice 4: so um both myself and um and uh Chloe will be attending that meeting um there was a resolution

[2:27:53] Voice 4: related to a soft launch of the project of the OCP engagement process and project in September.

[2:28:04] Voice 4: So it was identified that the Gabriel Fall Fair would be the appropriate place to do that.

[2:28:10] Voice 4: So we were able to launch a project website just before the Fall Fair and create posters and postcards.

[2:28:23] Voice 4: that were leading people to the web page.

[2:28:28] Voice 4: We had a survey asking residents

[2:28:32] Voice 4: how they would like to be engaged in the process.

[2:28:35] Voice 4: And all of that was very well received.

[2:28:39] Voice 4: The survey was also an entry for a draw prize,

[2:28:47] Voice 4: prize, which included many amazing things that Chair or that Trustee Elliott had gathered

[2:28:55] Voice 4: from local makers and growers. So it was quite a, quite a wonderful prize and people were

[2:29:05] Voice 4: very eager and anxious to have an opportunity to win that and also provide their feedback.

[2:29:11] Voice 4: So I think we got well over 100 surveys filled out. So we've got some really good information

[2:29:16] Voice 4: moving forward around how people are interested in being engaged in the process.

[2:29:25] Voice 4: Yeah, there's some information on our website related to that event,

[2:29:29] Voice 4: and the website will continue to be a place that residents can go

[2:29:35] Voice 4: to get further information on the project.

[2:29:38] Voice 4: So I've provided you with a little, just a little bit of a breakdown of the two phases in terms of timing.

[2:29:49] Voice 4: As you can see by the little colorful graph on in the staff report, we are in phase one, which is the Gabriel.

[2:30:00] Voice 4: visioning phase and this is our our community-led engagement phase so when I

[2:30:07] Voice 4: when I get to the engagement process I'll kind of walk you through where

[2:30:11] Voice 4: we've been in where we plan to go with that and then there's phase two which is

[2:30:15] Voice 4: is the the sort of nuts and bolts of the OCP process and there'll be different

[2:30:22] Voice 4: opportunities for community engagement at that point in time so so rationale

[2:30:28] Voice 4: from our recommendations which is around endorsing the engagement plan and uh and having potentially

[2:30:34] Voice 4: having a meeting in in december to connect and talk about the ocp uh is well we know that

[2:30:41] Voice 4: community engagement is critical and it's been something that um trustees have been talking

[2:30:46] Voice 4: about from the the onset of this project um and um you know we'll we'll do our best to keep it

[2:30:52] Voice 4: on track and having a clear plan is helpful for that.

[2:30:59] Voice 4: And as I mentioned before, sometimes the LTC meetings can be quite long and there's some

[2:31:08] Voice 4: complicated applications.

[2:31:12] Voice 4: So if that's the case for November or if there's interest in doing a check-in later

[2:31:21] Voice 4: later in November or such then

[2:31:26] Voice 4: trustees can make a decision whether that's something they'd like staff to

[2:31:29] Voice 4: organize. So I'll just

[2:31:33] Voice 4: have we can have a look at the engagement plan and I'll sort of

[2:31:38] Voice 4: step you through a little bit what

[2:31:41] Voice 4: has been identified for phase one and then phase two

[2:31:46] Voice 4: so as I've mentioned before we are in phase one

[2:31:50] Voice 4: Phase one has involved the launch of our website, the soft launch of the project in general, which occurred at the fall fair.

[2:31:59] Voice 4: We have a plan to have, because information sharing and communications and education was really something that's been brought up many times by the APC and also the trustees,

[2:32:11] Voice 4: trustees. We're going to develop a communications plan. We've got Morgana has organized bi-weekly

[2:32:22] Voice 4: meetings for us so that we can, I can connect with the two Island based trustees as well

[2:32:32] Voice 4: as Chloe in the Northern office and Morgana and we can talk about the next thing basically

[2:32:41] Voice 4: and by doing bi-weekly meetings we can have work plans set up and figure out who does what we may

[2:32:49] Voice 4: want to want to engage some other community members in the delivery of some of the content

[2:32:54] Voice 4: it's an opportunity to check in and see what what kind of information the community might need in

[2:33:00] Voice 4: the moment and be able to deliver it within a couple of weeks that's the hope at least so

[2:33:05] Voice 4: you know this is this process is something we've never done before in the trust area

[2:33:10] Voice 4: so it's a bit of a pilot and it'll be exciting to see how it all comes together.

[2:33:17] Voice 4: So in terms of the community-led engagement process, we like I said had launched an

[2:33:23] Voice 4: application process for funding up to $600 to fund events and the money can go towards

[2:33:31] Voice 4: towards supporting those events, so venue costs, facilitation, note-taking, if there's refreshments, those sort of standard meeting type costs.

[2:33:48] Voice 4: Like I said, there's been some great feedback.

[2:33:53] Voice 4: interesting to see the variety of groups that have gotten gate have gotten application forms

[2:34:00] Voice 4: in of the of the nine that I scanned just the other day so we may have we may have received

[2:34:05] Voice 4: more by now all of the groups that receive funding will will be required to fill in an

[2:34:12] Voice 4: engagement template and that's an opportunity for us to to help those groups focus their feedback

[2:34:19] Voice 4: back in a way that we can use.

[2:34:24] Voice 4: But they are also welcome to, in addition,

[2:34:29] Voice 4: provide other means of communicating

[2:34:33] Voice 4: their information.

[2:34:34] Voice 4: So it'll be interesting to see what we receive.

[2:34:39] Voice 4: We have scheduled a meeting.

[2:34:43] Voice 4: The date is now November the 1st,

[2:34:45] Voice 4: and it's actually going to be an opportunity, like I said,

[2:34:49] Voice 4: um to have a meeting before the the second deadline which so yeah november 1st um which

[2:34:55] Voice 4: um which will you know maybe encourage some others to apply um we hope to make the decisions before

[2:35:01] Voice 4: the next ltc meeting sorry

[2:35:05] Voice 11: marissa can i ask a question um because i just did a video and i

[2:35:09] Voice 11: thought the date was going to be october 31st for that special oh

[2:35:12] Voice 4: yeah actually sorry i'm getting

[2:35:13] Voice 4: my dates mixed up it's november 1st for the jpc meeting yeah it's it's october 30th that's right

[2:35:23] Voice 4: So that's

[2:35:25] Voice 11: a community information meeting where the community can participate online

[2:35:29] Voice 11: and learn about the application process? Correct, yes.

[2:35:35] Voice 11: No,

[2:35:36] Voice 4: thank you, Trustee. Yeah, I was just getting my dates mixed up there.

[2:35:39] Voice 4: um and uh yeah so uh trustee elliot did do um a little video i think we we were i'm not sure if

[2:35:49] Voice 4: i think it's been posted we were it might have been anyways if it's not there yet now it will

[2:35:53] Voice 4: be soon just to to tell you a little bit more it just sort of summarizes the process a bit um

[2:36:03] Voice 11: i didn't want to make it

[2:36:04] Voice 11: weird like

[2:36:05] Voice 4: like

[2:36:05] Voice 11: social media videos.

[2:36:07] Voice 11: No costume

[2:36:08] Voice 4: for this one.

[2:36:09] Voice 4: Yeah.

[2:36:10] Voice 4: Christmas one, yeah.

[2:36:12] Voice 4: Yeah, yeah.

[2:36:13] Voice 4: So we're giving, we will be, we are,

[2:36:17] Voice 4: we've also launched our survey.

[2:36:19] Voice 4: Survey is up online and we've promoted it

[2:36:24] Voice 4: through our listserv and through,

[2:36:27] Voice 4: and I think it's been sent to community organizations

[2:36:29] Voice 4: and we'll find other ways to get the information out there.

[2:36:32] Voice 4: there. Both the survey and the deadline for feedback from groups will be the beginning

[2:36:40] Voice 4: of February. So there's a lot of time to, you know, there's a lot of time for the community

[2:36:46] Voice 4: to be engaged on those levels.

[2:36:55] Voice 5: So once we get to February,

[2:36:58] Voice 4: does anybody have any question

[2:37:00] Voice 4: about the the process that we've got going on so far no

[2:37:06] Voice 8: but i love the idea of the community

[2:37:08] Voice 8: group engagement and i'm really glad we extended the deadline for that one because it took what

[2:37:15] Voice 8: happened was a couple of people got going on it and then a couple more groups found out about it

[2:37:20] Voice 8: and then say oh we should meet too and and then it just seemed to be a kind of a catchy idea and

[2:37:25] Voice 8: And I mean, to have nine groups is just wonderful.

[2:37:31] Voice 11: So thank you for that.

[2:37:34] Voice 11: Yeah, question about the, so the two surveys,

[2:37:37] Voice 11: just to clarify, the survey about engagement,

[2:37:42] Voice 11: how people can engage or how they want to,

[2:37:47] Voice 11: sort of the preferred way of engaging,

[2:37:49] Voice 11: that's still on the website.

[2:37:50] Voice 11: And there's just a checklist of eight different options.

[2:37:55] Voice 11: we're just going to keep it like keep that alive but i noticed the gabrielle envisioning survey

[2:38:02] Voice 11: did go on the website but it's very unclear that that's a link to clink so okay i

[2:38:11] Voice 11: think we can

[2:38:11] Voice 11: maybe talk about that at a meeting on friday and just make it more clear that this is a survey um

[2:38:18] Voice 11: because it doesn't look at all clear it's yes

[2:38:22] Voice 4: yeah like

[2:38:24] Voice 11: it doesn't you

[2:38:25] Voice 4: can't see that it's

[2:38:27] Voice 4: important yeah yeah yeah there's

[2:38:30] Voice 12: no point to say

[2:38:31] Voice 11: take the survey

[2:38:32] Voice 4: now right

[2:38:33] Voice 11: you do a little bit of

[2:38:34] Voice 11: tweaking on that yeah

[2:38:35] Voice 4: for sure yeah and this this will be the value of our our check-ins but but

[2:38:39] Voice 4: also if you do see anything um like that please um you know feel free to email me or morgana um

[2:38:47] Voice 4: I talked to Chloe in the office.

[2:38:49] Voice 4: We're sort of the little communications team on this.

[2:38:52] Voice 4: So anytime, just let us know and we can address that.

[2:38:58] Voice 4: So I'll send a message to Morgana and let her know.

[2:39:01] Voice 4: And again, I keep talking about how absolutely fabulous Morgana and Chloe are

[2:39:08] Voice 4: and have been through this process.

[2:39:10] Voice 4: We're very, very, very lucky to have them as our support.

[2:39:15] Voice 4: so while

[2:39:16] Voice 4: you're on that

[2:39:16] Voice 10: topic on the on the

[2:39:18] Voice 10: lub ocp review page which is kind of the landing page

[2:39:21] Voice 10: if you come in not knowing what to look for on the projects page yeah just put that tiny little

[2:39:27] Voice 10: link it says here with a link icon yeah yeah what

[2:39:30] Voice 10: if that was some splash that said yeah click here

[2:39:33] Voice 10: yeah because yeah

[2:39:34] Voice 11: just to find it as well i agree totally

[2:39:38] Voice 4: yeah yeah okay yeah i'll send those

[2:39:40] Voice 4: those comments right away to Morgana.

[2:39:42] Voice 10: When you do get there, it's beautiful, so it's great.

[2:39:45] Voice 4: Yeah, and yeah, I also thank Chair Elliott.

[2:39:54] Voice 4: The graphics was sort of began with a bit of her,

[2:39:58] Voice 4: with some of her input, so that's also,

[2:40:02] Voice 4: we're also really lucky to have that skill set

[2:40:05] Voice 4: available to us.

[2:40:06] Voice 4: um um so once we do get to february and um we're going to spend a couple of you know take a couple

[2:40:17] Voice 4: of months um to to kind of sort of like synthesize the information that's the point at which we can

[2:40:23] Voice 4: um there's that there could be an opportunity um to engage the apc which will be a new apc um

[2:40:30] Voice 4: because we, those assignments have expired as of this week, as I understand, so something to

[2:40:40] Voice 4: think about in your ACP appointments is that that's the group that will be engaged in,

[2:40:48] Voice 4: you know, helping to potentially prioritize, you know, comment on, you know, review, help to review

[2:40:57] Voice 4: review and prioritize things that come out of the engagement process potentially you know it'll all

[2:41:02] Voice 4: be up to we'll see how the process goes and um there'll be some options for the ltc to to decide

[2:41:08] Voice 4: on at that point um um in into the spring once we have sort of taken everything and put it together

[2:41:16] Voice 4: in a way that um we can report on um the engagement plan is identifying here a community meeting so

[2:41:24] Voice 4: So there'll be a large meeting where we could have the option to bring in a graphics facilitator

[2:41:31] Voice 4: and put all of that entire process of several months and hundreds of people's inputs onto a single page.

[2:41:39] Voice 4: That will be our big challenge, I think.

[2:41:44] Voice 4: But I've seen it done before, so who says it can't be done for this community? We'll see.

[2:41:49] Voice 4: And then we did in the budget for 2024-25, we did ask for a portion of funding to produce a visioning document.

[2:42:06] Voice 4: So that'll reflect what we've heard and identify the priorities that sort of evolved from there.

[2:42:17] Voice 4: And then we'll move into the next phase, which is the OCP phase.

[2:42:24] Voice 4: So out of that, what we'll glean from the visioning phase, all of those things that are land use focused will inform the phase two, the OCP review.

[2:42:39] Voice 4: And, you know, we are, there has been interest from the LTC for the community to think broadly on the visioning process.

[2:42:53] Voice 4: And, you know, we have indicated in the feedback form that if they do have specific, you know, sort of encourage them to think about land use as well.

[2:43:02] Voice 4: So I'm quite sure we'll end up with a nice variety of input.

[2:43:10] Voice 4: So in terms of the next phase, again, think of this as we need to have a sense of where we're

[2:43:18] Voice 4: going. These things can change. When we get to the spring, we can change how we want to move forward,

[2:43:24] Voice 4: but this provides us right now with at least a sense of direction and a bit of timing and

[2:43:29] Voice 4: the specifics could change, right? And we can make that change later on in the process. So

[2:43:37] Voice 4: For now, what's being proposed is that we have a period of

[2:43:42] Voice 4: we continue the information sharing on

[2:43:45] Voice 4: the website with videos or whatever that might be and the bi-weekly meetings

[2:43:49] Voice 4: with our communications team and the trustees, local trustees

[2:43:53] Voice 4: and so that will be continuous throughout this whole process

[2:43:59] Voice 4: until we get, potentially

[2:44:01] Voice 4: as long as we need it, I think we'll see how it goes as well

[2:44:05] Voice 4: and we may want to tweak how we do that um a second community meeting is being proposed so

[2:44:12] Voice 4: we'll have our first again in in in um in april where we say here's here's where we've come with

[2:44:17] Voice 4: this whole process and let's talk about our vision um and and and the second meeting will be um

[2:44:25] Voice 4: identifying the priorities that relate directly to the ocp and that's an opportunity potentially

[2:44:30] Voice 4: to have smaller group discussions.

[2:44:34] Voice 4: Again, once we get to that,

[2:44:36] Voice 4: and I put here too the presentation

[2:44:38] Voice 4: of the suitable land analysis.

[2:44:41] Voice 4: So Chair Yates, you mentioned the water budget mapping.

[2:44:52] Voice 4: So that is really a critical, critical piece

[2:44:58] Voice 4: of the suitable land analysis.

[2:45:00] Voice 4: It really will help us to identify where there's water on the island.

[2:45:08] Voice 4: And if we're thinking it

[2:45:09] Voice 4: was

[2:45:11] Voice 8: trustee, it's not chair.

[2:45:12] Voice 8: Oh,

[2:45:13] Voice 4: sorry. Yeah, I meant trustee. I meant trustee.

[2:45:16] Voice 8: Thank you, Planner Chadwick. And to me that is, we have to have that right up front before we get into the nitty gritties of

[2:45:25] Voice 11: any land use planning changes.

[2:45:27] Voice 11: which is yeah

[2:45:28] Voice 4: so that's um again that's written into the budget request um um and so we'll see

[2:45:37] Voice 4: where that goes um and hopefully there's an opportunity for um gabriella will essentially

[2:45:44] Voice 4: model the process for that um and then and that process can be um used in other ltcs um you have

[2:45:53] Voice 4: You now have all of the elements to understand the water that goes into the land, but what the information that's needed is to understand how the water is removed.

[2:46:09] Voice 4: So that's about use, that's about climate, it's about all of those kinds of elements.

[2:46:15] Voice 4: So that just gives you a bit of an idea there.

[2:46:17] Voice 4: there. But we are working on putting some of the other data

[2:46:23] Voice 4: that we have together to provide an indication of the better

[2:46:29] Voice 4: lands that are available for you know, additional density. And

[2:46:37] Voice 4: that's relating to protected areas, hazards, water and water

[2:46:46] Voice 4: water retention, because that's the data that we have.

[2:46:49] Voice 4: Saltwater intrusion, those kind of data,

[2:46:52] Voice 4: that kind of data is being put together.

[2:46:54] Voice 4: So while we'll need the water balance

[2:46:57] Voice 4: to tell us more of the story,

[2:47:00] Voice 4: we'll have like a fair amount of the story together

[2:47:04] Voice 4: at that point in time.

[2:47:06] Voice 10: Just a

[2:47:08] Voice 8: real quick question, Planner Chadwick.

[2:47:10] Voice 8: So the water that goes into the ground,

[2:47:14] Voice 8: what do you...

[2:47:16] Voice 8: What maps do you call those, or what studies?

[2:47:19] Voice 4: That's the recharge.

[2:47:20] Voice 4: That's the groundwater recharge mapping.

[2:47:22] Voice 8: Okay, yeah.

[2:47:23] Voice 8: And that has been completed enough

[2:47:27] Voice 4: for the northern area?

[2:47:28] Voice 4: Yeah, I just talked to whatever his title, William Shilva, our

[2:47:38] Voice 3: freshwater specialist.

[2:47:39] Voice 4: I talked, I just talked to him earlier this week, and just to verify and to make sure and understand for my own self, like where we were at so we do have that that was completed in the spring for the northern islands.

[2:47:54] Voice 4: um so we have enough um to do for example the kind of work that we've done on um gabriola and

[2:48:04] Voice 4: north pender and identify um developing a ground water protection um development permit area so we

[2:48:12] Voice 4: we have that information and

[2:48:14] Voice 8: we have the saltwater intrusion mapping as well and

[2:48:17] Voice 4: we've got the

[2:48:17] Voice 4: saltwater intrusion yeah that's provincial and i understand that's recently been updated okay

[2:48:23] Voice 8: Okay, because the one I had was done by SFU students about maybe 10 years ago.

[2:48:28] Voice 8: And that was the one that we were using for Gabriola.

[2:48:31] Voice 4: What I understand, and I could be wrong, I have to double check.

[2:48:34] Voice 4: I know we have it for the South, and I can't just assume that it's trust-wide.

[2:48:41] Voice 4: But what we've been using in the South is fairly recent.

[2:48:43] Voice 4: So I will double check with our water specialist, Shobha, to see what we've got available to us.

[2:48:54] Voice 8: And would you get back to us on that?

[2:48:57] Voice 8: Yeah.

[2:48:57] Voice 8: Particularly.

[2:48:58] Voice 8: Thank you.

[2:48:59] Voice 8: Sure.

[2:49:00] Voice 10: Are we going to see those beautiful charts that I think I saw on Salt Spring that show all of the water catchment,

[2:49:07] Voice 10: the little where all the rock structure is and the flow of the water into the different

[2:49:14] Voice 10: aquifers and stuff is that part of this project yeah

[2:49:17] Voice 4: and i would say eventually so um so what

[2:49:21] Voice 4: happens with the data is we've got it all but it needs to be um rendered right um which means

[2:49:28] Voice 4: we've got all the information in a fairly technical way um and so it takes a bit of time to

[2:49:37] Voice 4: put all that information into maps that can be like understood by a regular person

[2:49:42] Voice 4: like myself and everybody else so um so

[2:49:47] Voice 10: that rendering if you called it that's what i saw

[2:49:50] Voice 10: in salt spring it

[2:49:51] Voice 4: may have been what you saw in salt spring um we haven't been so the salt

[2:49:57] Voice 4: spring's been um i think the work their work isn't the same as the work that has been done

[2:50:05] Voice 4: done for North Pender.

[2:50:06] Voice 4: North Pender actually has some really good ones.

[2:50:09] Voice 4: If you go onto the Maps section on the website,

[2:50:13] Voice 4: and you go to North Pender, you'll

[2:50:19] Voice 4: be able to see what those renderings will look like.

[2:50:26] Voice 4: There's mapping data for North Pender,

[2:50:29] Voice 4: because we did that when we were going through there,

[2:50:32] Voice 4: they're providing some information to them

[2:50:36] Voice 4: on the groundwater PPA.

[2:50:41] Voice 4: Yeah, so I'm not sure what Salt Spring has,

[2:50:44] Voice 4: if it's the exact, if it's the same or if it's different,

[2:50:46] Voice 4: cause I'm not familiar with the Salt Spring maps.

[2:50:49] Voice 10: And so I wonder what sort of link is the mapping

[2:50:52] Voice 10: on the two of them, North Pendant?

[2:50:56] Voice 3: Yeah, I'm trying to find it here, cause-

[2:50:58] Voice 10: Banyan Separation Guide, I think that's what we meant.

[2:51:05] Voice 3: I think it might be on there's a whole

[2:51:08] Voice 10: I don't

[2:51:08] Voice 4: want to yeah yeah anyways okay you know what I

[2:51:11] Voice 4: will what I will do is I will send you the link

[2:51:15] Voice 9: oh

[2:51:16] Voice 4: I find okay I found it it's um it is um when

[2:51:21] Voice 4: you there's there's data maps and apps and then there's a um a highlighted uh thing to pick on

[2:51:27] Voice 4: it says entire region and then when you go to entire region then um the data and maps come up

[2:51:34] Voice 4: but um i will send that link to you so you

[2:51:38] Voice 4: can have a look at that yeah there is a quick question

[2:51:42] Voice 10: again i'm

[2:51:43] Voice 8: sorry i forgot that what you call it um not groundwater recharge but what happens to the

[2:51:49] Voice 8: water um once it's the water out yeah what do you call that so

[2:51:54] Voice 4: the water the the water in in the

[2:51:58] Voice 4: The water balance is essentially the water out, the water in and the water out, and that tells us, like, you know, how much water is available over time, right?

[2:52:09] Voice 4: So, I don't know what the technical term for the water out would be, but like I said, it involves understanding how much water is being used, is potentially being used, could potentially be used, as in how much has been licensed for that particular use.

[2:52:32] Voice 4: And

[2:52:33] Voice 8: what development has already been planned for a particular area?

[2:52:40] Voice 4: yeah looks at build out yeah yeah build out mapping and um i think it you know it would

[2:52:49] Voice 4: also involve looking at potentially i think and i say i think because i'm not the expert

[2:52:53] Voice 4: um like climate projections yeah

[2:52:56] Voice 8: i would hope it would definitely include climate projections

[2:52:59] Voice 8: um and is that um the funding for that part of the water studies is that something that we really

[2:53:06] Voice 8: really need to protect in in council budgeting or is that funding assured um

[2:53:14] Voice 4: there's no assurance

[2:53:16] Voice 4: um yeah I mean that's we don't have any at this point any funds

[2:53:22] Voice 5: available to do that that work

[2:53:26] Voice 5: okay

[2:53:29] Voice 11: because what I guess what I need to know is maybe you can

[2:53:32] Voice 8: get back to me on this as well what

[2:53:33] Voice 8: what is that called, that final water study mapping?

[2:53:39] Voice 8: What is it called and what do we need to ask for?

[2:53:42] Voice 4: Yeah, so we're essentially,

[2:53:44] Voice 5: we're talking about the water balance.

[2:53:46] Voice 12: Okay, yes.

[2:53:55] Voice 5: It's the water balance mapping.

[2:53:59] Voice 12: Oh yes,

[2:54:00] Voice 11: okay, good, thank you, yes.

[2:54:03] Voice 11: I mean, I guess I feel

[2:54:07] Voice 8: a little bit encouraged

[2:54:09] Voice 8: in that this could be a template for other OCP updates for other trust areas and so perhaps

[2:54:16] Voice 8: you know we will be asking for funds from council to get this work done but it's it's necessary work

[2:54:23] Voice 8: you can't do at this in this day and age with climate change you can't do your OCP planning

[2:54:30] Voice 8: without knowing these things yeah

[2:54:33] Voice 4: well one term that um is is sort of thrown around quite a bit

[2:54:36] Voice 4: sorry through the chair um is um carrying capacity and really for these islands um the water

[2:54:42] Voice 4: understanding that water balance is is very is you know a huge factor in understanding

[2:54:48] Voice 4: like the carrying capacity of the island

[2:55:06] Voice 12: so hey

[2:55:08] Voice 10: is there more questions you want to proceed uh trust me yeah

[2:55:12] Voice 11: um i just wondered

[2:55:14] Voice 11: if this would be the time to discuss whether we can draw from this project budget for um

[2:55:23] Voice 11: selected officials copy chats that i brought up in 11.2 um we've had a quick discussion and i've

[2:55:31] Voice 11: talked to narissa about that so um should we discuss that now or wait until later in the agenda

[2:55:38] Voice 11: um

[2:55:41] Voice 4: i mean it's it's related to um it's related to the engagement so this could be a this could

[2:55:50] Voice 4: be a if you're looking at um you want to discuss the opportunity to fund it through this budget

[2:55:57] Voice 4: we could talk about that now yeah if yeah maybe

[2:56:01] Voice 11: we can make the decision when we talk about this

[2:56:03] Voice 11: out of a new business so yeah what i've explored was whether joint um engagement opportunities with

[2:56:13] Voice 11: the rdn director vanessa craig and the two local trustees and i a couple of periodic meetings

[2:56:19] Voice 11: during the next year um to it could either be on specific topics like the intern or the cooperative

[2:56:29] Voice 11: nature of our governance structure um or it could be on topics that will feed into our ocp review

[2:56:37] Voice 11: but don't necessarily land with land use planning but may need to be considered let's say as

[2:56:44] Voice 11: advocacy policies um in the ocp review so do we have budget to host a couple of those type of

[2:56:54] Voice 11: obedience so

[2:56:56] Voice 3: what what i would say is we

[2:56:59] Voice 4: have budget but i would have to do some additional

[2:57:03] Voice 4: looking into whether we can um use that budget for that purpose i think so but um because i've

[2:57:11] Voice 4: had some questions related to um to supporting engagement so there's a couple of things i'd

[2:57:19] Voice 4: want to clarify so i think um staff can definitely explore that opportunity and um and we do have

[2:57:30] Voice 4: and and and i and there there would potentially be budget available i just have to make sure that

[2:57:36] Voice 4: we can use it for that purpose all right

[2:57:41] Voice 12: so you know more or do you want to

[2:57:49] Voice 10: continue with your

[2:57:51] Voice 10: next part here or are we concluded um

[2:57:55] Voice 11: oh sorry sorry

[2:57:58] Voice 10: i

[2:57:58] Voice 11: just asked about phase two um i know this

[2:58:01] Voice 11: is very early days but the i mean the time between community meeting to june to um you know having

[2:58:10] Voice 11: working group meetings to conclude in the next year april 2025 and then introducing draft bylaw

[2:58:17] Voice 11: on by me this seems ambitious um do we imagine having um sort of working groups on these

[2:58:32] Voice 11: identified priorities that are meeting independently and sort of self-organizing

[2:58:38] Voice 11: or is this does everything have to be structured with you know a minute taker and through a more

[2:58:45] Voice 11: a formal process when we get into the actual uh topic areas that we that works like to um to

[2:58:54] Voice 11: discuss yeah

[2:58:56] Voice 4: uh through the chair

[2:58:57] Voice 5: um

[2:58:58] Voice 4: that process can be done in however you'd like it so there is

[2:59:03] Voice 4: the opportunity to do um you could do focus groups on topics for example um everything wouldn't need

[2:59:09] Voice 4: to be done within a um a local trust committee kind of format meeting format it could you could

[2:59:17] Voice 4: have you could continue to have some informal um discussion groups potentially um and that's where

[2:59:26] Voice 4: so that's why i'm saying when we get to the spring and we've gone through the process that we

[2:59:30] Voice 4: we are engaged in now that may help us to inform um other

[2:59:37] Voice 5: approaches we may want to use as we move

[2:59:38] Voice 5: move forward. Thanks.

[2:59:45] Voice 5: So I guess to conclude, I just add that, that

[2:59:51] Voice 4: one of the things that we

[2:59:53] Voice 4: shouldn't forget in this, this process is, is what I've identified as, as phase.

[3:00:00] Voice 4: three which is uh communications on what we've done um so that we can segue easily into more

[3:00:07] Voice 4: easily into the uh the land use bylaw review um and that as we move through the process uh the

[3:00:15] Voice 4: things that i'm sure there will be things that will come out that are um are more related to

[3:00:21] Voice 4: regulation than policy and those are the things that we can um you know make make note of as we

[3:00:27] Voice 4: move along and um and then we can hopefully move easily from you know from the

[3:00:37] Voice 5: ocp review into the

[3:00:38] Voice 5: the land use bylaw review very

[3:00:45] Voice 12: good point okay so

[3:00:48] Voice 11: should we make these motions um

[3:00:52] Voice 12: yeah

[3:00:53] Voice 12: yeah so we've

[3:01:01] Voice 10: got two recommended motions there so it would be a good time yeah great okay well

[3:01:05] Voice 8: Well, I move that the Capriola Island Local Trust Committee endorse the community engagement plan for the official community plan and land use bylaw review project.

[3:01:16] Voice 10: Move. Do we

[3:01:16] Voice 12: have a seconder?

[3:01:18] Voice 12: Thank you.

[3:01:34] Voice 12: Yeah, as

[3:01:35] Voice 11: long as we can continue to make revisions.

[3:01:38] Voice 11: That's what I'm all about, because it's about adaptive learning that we don't necessarily know what's going to work.

[3:01:45] Voice 11: We're going to trials and things.

[3:01:47] Voice 11: um yeah so i'll second that okay

[3:01:52] Voice 10: so moved and seconded then any further discussion i think

[3:01:56] Voice 10: probably just the alias wanted to open that door that obviously there can be amendments as we move

[3:02:01] Voice 10: along this is your marching order so to speak for now but as we learn we can alter and adjust

[3:02:09] Voice 10: it accordingly

[3:02:09] Voice 11: yeah okay yes

[3:02:12] Voice 11: so

[3:02:13] Voice 10: good then so i'll call the vote then all those in favor

[3:02:17] Voice 10: that carries there's a second one from there i

[3:02:20] Voice 8: i move that the gabriel island local trust

[3:02:22] Voice 8: committee requests staff schedule a special meeting before the end of 2023 to discuss

[3:02:28] Voice 8: issues related to the official community plan and then use bylaw review project engagement process

[3:02:34] Voice 8: and

[3:02:35] Voice 11: next steps okay

[3:02:38] Voice 10: that's good so moved and seconded any further discussion all those in

[3:02:43] Voice 10: bit so that carries as well thank

[3:02:45] Voice 8: you very much Leonard Chadwick this is super helpful

[3:02:49] Voice 8: and thank you to my fellow trustee for your fabulous graphic abilities that contributes

[3:02:55] Voice 11: we haven't we haven't seen something I haven't seen the poster in order to go how are we going

[3:03:01] Voice 11: to communicate this and then Morgana took it and made it beautiful looking good yeah so those

[3:03:06] Voice 10: graphics could end up on the project page to draw people to look for something again

[3:03:14] Voice 11: brilliant

[3:03:15] Voice 10: work and um thank you for your uh in-depth uh analysis and uh and bringing this

[3:03:24] Voice 10: back to us in such a beautiful format it's easily understood and we're moving forward

[3:03:29] Voice 10: fantastic

[3:03:30] Voice 8: and what i really appreciate is

[3:03:31] Voice 11: knowing what to protect in our budget requires at council

[3:03:36] Voice 11: so i really thank you so much for outlining what we need to do at all these steps in order to

[3:03:42] Voice 11: complete okay

[3:03:43] Voice 10: so should we move along i

[3:03:45] Voice 11: just have one last question about budget sorry um what i i

[3:03:50] Voice 11: don't see it in here because we don't have the charter but what is the first nations engagement

[3:03:54] Voice 11: budget again is that just four thousand ish yeah

[3:04:00] Voice 3: um through the chair i i did have it up

[3:04:05] Voice 4: just trying to find i had uh yes i had the uh charter up so we have budgeted four

[3:04:12] Voice 3: thousand yes

[3:04:14] Voice 11: well good thanks yeah i'm gonna

[3:04:16] Voice 11: keep working on that i've made some moves but we just sort of

[3:04:22] Voice 11: phase two thank you so shall

[3:04:25] Voice 10: we move on so we don't have any delegations today um i was a

[3:04:30] Voice 10: A little puzzled why delegations aren't actually lumped in with the public comment period.

[3:04:35] Voice 10: I didn't know.

[3:04:36] Voice 11: That

[3:04:36] Voice 10: seems a little odd, but that's been the norm and I just never noticed it.

[3:04:41] Voice 8: Well, actually, I had the same question because I want the delegations to be pretty much up front for our LTC meetings because we never know when we're going to end up here again in the day.

[3:04:51] Voice 8: And the public comments and the delegations are usually next to each other.

[3:04:56] Voice 8: So can we just get that put back to where it used to be?

[3:05:00] Voice 11: you yeah

[3:05:01] Voice 10: i'm not sure where that like that but is that okay um so

[3:05:06] Voice 10: correspondence then

[3:05:06] Voice 10: done received today although there may have been correspondence associated with applications and

[3:05:11] Voice 10: um if they would be the applications so this brings us to the new business section 11.1

[3:05:17] Voice 10: we've got requests for guidance and direction from the province and fellow governments regarding

[3:05:21] Voice 10: the protection of indigenous cultural heritage on gabriel island and land use decisions

[3:05:25] Voice 10: and this is brought to us by Trustee Elliott for a discussion.

[3:05:28] Voice 10: So thank you, Trustee Elliott.

[3:05:30] Voice 10: Over to you.

[3:05:32] Voice 11: Thank you, Chair.

[3:05:34] Voice 11: This has come as a result of the conversations we've been having

[3:05:38] Voice 11: about the limitations of our process,

[3:05:44] Voice 11: and yet what, you know, and I'm still learning,

[3:05:49] Voice 11: But I think the information that I've been looking into about the responsibility of local governments to uphold principles of the Declaration Act, they were ambiguous before.

[3:06:07] Voice 11: It seems that it may land more often on our desk, so to speak, than it was previously.

[3:06:19] Voice 11: And so I think it would be proactive and a good move strategically to seek the province's

[3:06:29] Voice 11: support and say, we are continually being put in these positions where we can't dictate

[3:06:39] Voice 11: to landowners how to care for Indigenous cultural heritage, but how can they step in to support

[3:06:56] Voice 11: a better process or wait for legislation, which could take 10 years to change?

[3:07:02] Voice 11: And I look at the example of from the summer, the city of Nanaimo went through a rezoning

[3:07:10] Voice 11: application and um the Howard Johnson an area that wasn't well wanted to be rezoned

[3:07:22] Voice 11: went to third reading um strong objections from the nation and um seemed to proceed anyways and

[3:07:32] Voice 11: then at that point the province stepped in and said we're going to appoint a facilitator because

[3:07:36] Voice 11: because this is a gray area that you need help negotiating.

[3:07:42] Voice 11: It's not clear cut because of the limits of our legislation

[3:07:46] Voice 11: and the Local Government Act.

[3:07:47] Voice 11: And because none of that is updated

[3:07:49] Voice 11: to align with the principles of the Declaration Act.

[3:07:53] Voice 11: So I don't want to see us get into that position.

[3:07:58] Voice 11: And even if it was a letter just saying we need support

[3:08:02] Voice 11: from this Gabriel LTC or from the Islands Trust in general,

[3:08:08] Voice 11: legislative reform is on the horizon but it could take decades

[3:08:17] Voice 11: really

[3:08:18] Voice 12: it's not

[3:08:19] Voice 11: on the action plan for the next three years or five years legislative

[3:08:24] Voice 11: tools so what we heard at ubcm is there are certain non-legislative tools and then

[3:08:32] Voice 11: And are there other processes that the province can help us with so that we can continue to stay in good relationship and yet not be constantly coming up against the limits of our legislation?

[3:08:48] Voice 11: Well, we can't do this. And so therefore, it looks like we don't care. It looks like we're just missing the underlying right.

[3:08:56] Voice 11: So I would just like to see us write a letter requesting their support in a greater direction.

[3:09:06] Voice 11: I do have a resolution which I think I forwarded to...

[3:09:10] Voice 11: I

[3:09:10] Voice 10: think you did forward a document that did have a resolution, I thought, and it's not

[3:09:14] Voice 10: included in this package.

[3:09:16] Voice 11: Oh, no.

[3:09:17] Voice 10: So do you have that in hand?

[3:09:21] Voice 11: And

[3:09:21] Voice 10: can you forward that to the minute taker?

[3:09:24] Voice 10: of course you

[3:09:24] Voice 11: haven't got them all it was again so it was included in my minutes template so it uh

[3:09:32] Voice 11: and and just really had sent it to me but it would have already been included okay

[3:09:38] Voice 10: so

[3:09:39] Voice 11: maybe i'll just

[3:09:39] Voice 10: say do you want to read the motion this proposal so

[3:09:43] Voice 11: i i will read it and then there may be a

[3:09:47] Voice 11: consideration for an alternate resolution so there's so there's two two things to consider

[3:09:52] Voice 11: and one might be whether it would be wise to approach the chief and council to ask if this

[3:09:57] Voice 11: could be a joint advocacy request to the province so the first resolution i have is that the gabriel

[3:10:05] Voice 11: ltc write a letter to formally formally request the provincial and federal government's support

[3:10:11] Voice 11: and direction to aid the gabriel local trust committee in preserving and protecting

[3:10:16] Voice 11: vicious cultural heritage sites that may be at risk due to impacts of development period

[3:10:23] Voice 11: in the absence of clear legislation and guidelines to support local governments obligations to

[3:10:28] Voice 11: international national and provincial frameworks interim guidance and directions from the province

[3:10:33] Voice 11: would be welcome to ensure the islands trust can fulfill its obligations and duties to the

[3:10:39] Voice 11: preservation and protection of sacred cultural heritage sites trying to make it broad so

[3:10:48] Voice 12: and there's

[3:10:51] Voice 11: a draft a second potential one that could follow that staff right to send out first

[3:10:58] Voice 11: nation chief and council to request if there is interest in working on a joint call to the

[3:11:04] Voice 11: provincial and federal governments to request support and direction to aid the gabriel trust

[3:11:08] Voice 11: trust committee and preserving and protecting indigenous cultural sites that we have a student

[3:11:12] Voice 11: so that would be a letter from you as the chair and then perhaps a follow-up um to ask if someone

[3:11:20] Voice 11: would want to jointly because it's and actually this was like robin keffi's suggestion that it's

[3:11:27] Voice 11: more powerful when a nation and local government are requesting together so

[3:11:32] Voice 10: yeah so i like the

[3:11:34] Voice 10: the first motion and wonder why we wouldn't wait for the first sorry the second motion the first

[3:11:42] Voice 10: motion why we wouldn't wait for the first motion until we heard back from Sanango but I think what

[3:11:47] Voice 10: you wanted to start the process and then ask them if they want to join with us it would be stronger

[3:11:53] Voice 10: if we obviously the first motion already had that consent

[3:11:57] Voice 11: yes but we can draft it oh yeah and

[3:12:02] Voice 11: then reach out and say this is what we're thinking would you like

[3:12:06] Voice 11: to work on a joint

[3:12:07] Voice 11: so

[3:12:08] Voice 10: is that what your first motion says draft it well

[3:12:11] Voice 11: the draft um i could change it to draft yes

[3:12:15] Voice 10: draft

[3:12:15] Voice 11: a letter and then send it to so that would be yeah that

[3:12:19] Voice 10: would make sense that makes more

[3:12:20] Voice 11: sense if

[3:12:21] Voice 8: we wanted to just friendly amend that yeah well you

[3:12:26] Voice 10: can just read the motion out

[3:12:29] Voice 10: So

[3:12:29] Voice 11: just the same thing, but that the OTC draft a letter to formally request the province.

[3:12:35] Voice 10: Okay, Lisa's got it.

[3:12:37] Voice 11: And then the second one that staff, well I say staff right, but maybe that staff connect, or how are you?

[3:12:48] Voice 11: What does the staff do?

[3:12:50] Voice 11: Do you want to vote on the first one first and do the second one separately?

[3:12:55] Voice 11: could we?

[3:12:56] Voice 11: Well, staff could explore,

[3:12:58] Voice 11: because we're working on that relationship

[3:13:00] Voice 11: and they're in the staff to staff relationship.

[3:13:02] Voice 11: I'm not sure about the wording of this

[3:13:04] Voice 11: is that staff write to chief and council,

[3:13:07] Voice 11: but maybe that should come from the chair.

[3:13:11] Voice 12: Probably. The

[3:13:11] Voice 11: chair work with staff

[3:13:12] Voice 11: to request if chief and council

[3:13:16] Voice 11: would

[3:13:17] Voice 12: want to work on this joint letter.

[3:13:23] Voice 12: The second resolution would be that

[3:13:26] Voice 11: the chair of the New Real Local Trust Committee

[3:13:29] Voice 11: work with staff,

[3:13:31] Voice 11: to seek

[3:13:35] Voice 12: support from

[3:13:36] Voice 11: sending out First Nation and

[3:13:40] Voice 12: to understand if there would be interest

[3:13:47] Voice 11: in working on a joint call with the Provincial and Federal Government.

[3:13:54] Voice 11: Lisa, does that make sense?

[3:13:57] Voice 11: Yes.

[3:13:58] Voice 11: Thank you.

[3:13:59] Voice 10: Okay. Does that sound reasonable, that second aspect of work with you or Renee?

[3:14:05] Voice 10: and we'll

[3:14:06] Voice 12: get something to that okay moved we have a second

[3:14:12] Voice 10: yes second any further discussion

[3:14:14] Voice 10: second

[3:14:16] Voice 11: one yeah

[3:14:20] Voice 11: second okay

[3:14:25] Voice 11: okay thank you so

[3:14:26] Voice 10: much we've read that already for the public right so they heard it

[3:14:29] Voice 10: um so then moved and they said seconded yeah okay and then uh any further discussion all of

[3:14:36] Voice 10: in favor okay thank you all

[3:14:40] Voice 10: right well thank

[3:14:41] Voice 11: you it helps to write a lot ahead of time

[3:14:45] Voice 10: so 11.2 then elected officials coffee chats you have we had a brief chat about that in the

[3:14:50] Voice 10: official plan review process so um this is also going to be on our protocol meeting agenda which

[3:14:57] Voice 10: i don't know if you've seen your email it's just been delayed again yeah okay

[3:15:01] Voice 11: what's the date now

[3:15:02] Voice 11: Uh,

[3:15:03] Voice 10: I didn't see a date associated with it. I was just scanning.

[3:15:07] Voice 11: Okay, but it's in our

[3:15:07] Voice 10: email. It's in our email.

[3:15:09] Voice 10: It's in the email, yeah.

[3:15:10] Voice 11: Okay, okay. Um, I had suggested some edits to the resolution, but I've dropped it.

[3:15:20] Voice 11: I forwarded them to you, Lisa.

[3:15:22] Voice 11: I know, from here.

[3:15:23] Voice 11: Okay, so

[3:15:24] Voice 10: likely no meeting until sometime in 2024.

[3:15:29] Voice 11: 2020.

[3:15:30] Voice 11: Oh, wow.

[3:15:32] Voice 10: Yeah.

[3:15:32] Voice 10: Yeah. So obviously serious disruption.

[3:15:34] Voice 11: Yeah.

[3:15:36] Voice 10: Working on their master parks plan.

[3:15:40] Voice 10: Well, yeah, maybe there's a conversation with the director to figure out how we might come

[3:15:46] Voice 11: to

[3:15:49] Voice 10: understand the importance of it to us, right?

[3:15:51] Voice 10: yeah

[3:15:52] Voice 11: so the the goal of this um and really this came out of almost two a term ago when

[3:16:00] Voice 11: um sustainable gabriela was the only other group that organized debates between candidates

[3:16:10] Voice 11: for elections

[3:16:11] Voice 12: and

[3:16:12] Voice 11: it was pointed out at the time that really there's no way to teach the public

[3:16:19] Voice 11: about the unorthodox structure of governance that is the relationship between the RDN and the

[3:16:26] Voice 11: Islands Charter and people keep coming with their questions and we keep trying to say well that's

[3:16:32] Voice 11: not us that's the RDN and so I approached it to Director Craig the editor of the local paper

[3:16:40] Voice 11: also said you know whatever happened to that conversation and so we thought this would be a

[3:16:44] Voice 11: good time to raise it where we could talk about topics of interest about local governance land

[3:16:49] Voice 11: use planning and the work of our respective agencies and leave it sort of open so the draft

[3:16:55] Voice 11: resolution that I've got which Sonia reworked a bit to request staff to explore LTC budget options

[3:17:05] Voice 11: for periodic informal community discussions jointly hosted by local trustees and RDN

[3:17:12] Voice 11: director vanessa craig to discuss topics of interest with community members about local

[3:17:17] Voice 11: governance land use planning and the work of our respective agencies estimating funding

[3:17:22] Voice 11: about two three hundred dollars per meeting to cover possibly communications live streaming

[3:17:31] Voice 11: refreshments and advertising for each event which i thought is found to be too little the

[3:17:37] Voice 11: rdm might be able to put in a little bit as well so right but

[3:17:41] Voice 10: at this point in order to advance this

[3:17:43] Voice 10: i don't it's not dependent upon us meeting with the rdm you can start that conversation with

[3:17:47] Voice 10: vanessa right so i would say let's just yeah okay so

[3:17:51] Voice 11: that wasn't right yeah i'll

[3:17:52] Voice 10: second that okay

[3:17:56] Voice 10: okay so any further discussion that's great we're gonna work

[3:18:01] Voice 8: we have groups we have 52 groups on

[3:18:05] Voice 8: that all come under that the wellness umbrella but particularly um gabriela talks which is kind

[3:18:13] Voice 8: of like a little a

[3:18:15] Voice 11: little a little offshoot from sustainable gabriela to a non-clinical they're

[3:18:19] Voice 11: not

[3:18:20] Voice 8: alone they would help us do this they would help us host it they would provide a venue probably

[3:18:26] Voice 8: so cheap you can believe it and we could find refills

[3:18:30] Voice 11: it's not going to cost them it would do

[3:18:32] Voice 11: so much for the community but the island trust is putting a little bit of money towards explaining

[3:18:37] Voice 11: governance or just let's talk about you know d and rooms and have that conversation together so

[3:18:44] Voice 11: i think it's we'll see how it goes it's not a lot of money thank you does

[3:18:49] Voice 10: it all seem to be

[3:18:51] Voice 10: fit into the framework that we discussed with nurse yeah okay so that's good so

[3:18:57] Voice 8: even if they

[3:18:58] Voice 8: weren't doing ocp planning we would still want this like never sorry not not to you know obviate

[3:19:04] Voice 8: you know but um even if we were not doing ocp planning this

[3:19:08] Voice 10: no it's a good uh grassroots

[3:19:10] Voice 10: because i

[3:19:12] Voice 8: have to say some of the people who visit me during my trust hours or have meetings

[3:19:18] Voice 8: with me elsewhere some of their queries are to do with the regional district and usually i can

[3:19:25] Voice 10: Okay, should we go to 11.3?

[3:19:28] Voice 11: Sure.

[3:19:28] Voice 11: The

[3:19:29] Voice 10: conversation about the dust and balls presentation.

[3:19:31] Voice 10: What would you like to do there?

[3:19:33] Voice 11: So I was asked early in the term last year by Dr. Crater, could I reach out to the museum?

[3:19:43] Voice 11: And because they didn't get some interest in it, and I never followed up with it, and it's just too much in the early term.

[3:19:51] Voice 11: Sure. Anyway, I've finally gone back to them and said, would there be interest in hosting this?

[3:19:57] Voice 11: We said, absolutely. The fall or winter would be great, or January, February.

[3:20:03] Voice 11: And they already reached out to Sanaya Belder, Geraldine Mattson.

[3:20:08] Voice 11: She's very interested. Her background is archaeology.

[3:20:11] Voice 11: And she said, what can we do to support this?

[3:20:14] Voice 11: and they could help support a discussion on local perspectives on a new production of Indigenous

[3:20:21] Voice 11: volcano heritage. So all they're waiting for is us to okay it and there is interest and then we

[3:20:31] Voice 11: can start planning.

[3:20:33] Voice 10: And we talked about this at executive committee and Claire was going to talk

[3:20:37] Voice 10: to um the film producer yeah

[3:20:41] Voice 11: harold joe

[3:20:41] Voice 10: joe yes yeah

[3:20:44] Voice 11: so we would then work with staff to explore

[3:20:46] Voice 11: harold joe the filmmakers available

[3:20:48] Voice 11: the film is available online for free um but the point would

[3:20:53] Voice 11: be to host a community screening do some promotion and have a discussion about yeah well having

[3:20:59] Voice 10: harold there he yeah gives a context to it that is really helpful yeah but

[3:21:05] Voice 10: but not necessarily

[3:21:06] Voice 10: necessarily either but no

[3:21:09] Voice 11: maybe he could do a

[3:21:10] Voice 10: video thing even actually if it was inconvenient

[3:21:13] Voice 10: for him to come here yeah

[3:21:15] Voice 11: so

[3:21:16] Voice 10: what do you did you say you

[3:21:18] Voice 11: had a question yeah so uh i would move

[3:21:20] Voice 11: that the gabriel local trust committee request executive committee to approve funds from the

[3:21:26] Voice 11: history and heritage grants in aid program for a screening of the movie dust and bones with

[3:21:30] Voice 11: reconciliation and cultural heritage discussions on gabriela in winter or spring 2023-2024

[3:21:40] Voice 10: second that let's see what the executive committee has to say

[3:21:43] Voice 10: so uh let's move to second it and i'm in support of it

[3:21:47] Voice 10: all those in favor thank you

[3:21:50] Voice 10: that carries all right there are a few

[3:21:52] Voice 10: other members we have to

[3:21:53] Voice 10: convention okay

[3:21:54] Voice 11: so i just

[3:21:56] Voice 10: have a related

[3:21:57] Voice 8: question chair like um um years ago when this film first

[3:22:03] Voice 8: came out i i did see it by the way it's really amazing um there was talk of showing it at trust

[3:22:09] Voice 8: council for one of our

[3:22:11] Voice 8: evening presentations which i think i'm afraid or director fader actually

[3:22:16] Voice 8: maybe even talked about it at that time that was before i was a trustee um but

[3:22:21] Voice 8: i knew but i knew

[3:22:22] Voice 8: about the film i think it

[3:22:24] Voice 11: is still worth showing at council for an evening discussion well maybe

[3:22:30] Voice 10: we could do that in december even so let's kick that around because we're going into planning

[3:22:35] Voice 10: we're planning the plan for council and then filling in the details of what the plan will be

[3:22:42] Voice 11: but

[3:22:43] Voice 10: i forget how long that film is

[3:22:47] Voice 11: 40

[3:22:48] Voice 10: minutes, yeah. It's been a long time since I saw it.

[3:22:50] Voice 11: The CAO did suggest a reconciliation theme probably for December as well.

[3:22:56] Voice 11: What?

[3:22:57] Voice 11: Sort of a theme around reconciliation and relationship building for the December Trust Council. We hadn't talked about that, but I think the CAO suggested that might be emerging.

[3:23:08] Voice 10: yeah consideration for sure there's obviously a budget focus but um let's figure it out we'll

[3:23:15] Voice 10: figure that out at any scene

[3:23:16] Voice 11: so

[3:23:17] Voice 10: uh did i call the vote on dustin bones

[3:23:19] Voice 11: i think it is okay

[3:23:21] Voice 11: thank you so much so

[3:23:23] Voice 10: shall we move along thank you for raising that time

[3:23:26] Voice 11: for a break

[3:23:30] Voice 11: how

[3:23:31] Voice 10: long do you want no

[3:23:37] Voice 11: I'm going

[3:23:38] Voice 10: to keep rolling because we do eventually all want to go home.

[3:23:42] Voice 10: So, Trustee Conservancy report, there's nothing on our agenda today.

[3:23:46] Voice 10: So, is that okay?

[3:23:47] Voice 8: Yes.

[3:23:48] Voice 8: I

[3:23:49] Voice 11: don't know what's going on, but we will do our best to inform the public.

[3:23:56] Voice 11: So,

[3:23:57] Voice 10: on page 230 of the agenda, we have the applications report.

[3:24:00] Voice 10: Are there any questions? Are any of the applications there for staff?

[3:24:06] Voice 11: Yes. Yes, there is. On page one of the applications report, there are two properties on the strand 1160 and 1170.

[3:24:28] Voice 12: And one of them, the first one here, the

[3:24:35] Voice 11: meeting with the applicant,

[3:24:36] Voice 11: can the option of rezoning the waters rezoning the water or removal of the structure and the planner

[3:24:43] Voice 11: is a waiting decision but then i believe both of these i think went into final enforcement

[3:24:51] Voice 11: so i would like to know like what's what's the status of that no it was the same one i think

[3:25:02] Voice 11: Oh, that is 11.30 in this chat.

[3:25:04] Voice 11: Oh, that's confusing.

[3:25:08] Voice 11: Okay.

[3:25:09] Voice 11: The planner is reading you.

[3:25:11] Voice 11: That was a really long time.

[3:25:15] Voice 11: Yes, there has to be a gap in time as the planner is considering some of the options

[3:25:20] Voice 11: to present a report back to the local trust committees to really understand that that's

[3:25:25] Voice 11: worth coming and to get the next meeting.

[3:25:28] Voice 11: Okay, because this is confusing because here we have both addresses.

[3:25:33] Voice 11: Staff intend to present options at our November meeting. Good. But

[3:25:38] Voice 8: then under and right on the next page we have

[3:25:41] Voice 11: something different. I think that's history. Is it there for historical purposes? It's confusing.

[3:25:49] Voice 11: There's two different applications.

[3:25:51] Voice 8: I know. But they

[3:25:52] Voice 11: are the same issue.

[3:25:56] Voice 11: Yeah,

[3:25:57] Voice 8: I know there's two different applications, but one of them is redundant on this page

[3:26:02] Voice 11: 1170 shows up twice. So that is confusing to me.

[3:26:11] Voice 11: Okay, we have two different PID numbers and two different addresses, two different file numbers so you can be rest assured.

[3:26:17] Voice 11: From our end, we're dealing with

[3:26:19] Voice 11: two separate DBPs, you would be receiving potentially one staff report to deal with both but

[3:26:26] Voice 11: different permits either way that have to be issued on title and registered notice. So, my understanding is this will be coming back to the local trust committee or coming to the local trust committee in November,

[3:26:40] Voice 11: meaning it's actively being worked on by staff.

[3:26:50] Voice 11: And so the GB rezoning for the Wildrose Garden Center application was extended to the 30th.

[3:26:58] Voice 11: Does it look like they're going to meet that deadline?

[3:27:03] Voice 1: I

[3:27:03] Voice 11: have nothing in my

[3:27:04] Voice 11: inbox related to that other than a notice from the owner that they

[3:27:09] Voice 11: are well aware of that deadline and when i need the materials to prepare for that agenda

[3:27:16] Voice 11: we're getting close thank you because i hadn't made a note of that date as well

[3:27:23] Voice 11: yeah so the the applicants aware i cannot extend any deadlines or special treatment if they miss

[3:27:32] Voice 11: the deadline for the november meeting i'll be coming back to you requesting that the file be

[3:27:37] Voice 11: closed okay okay thank you yep that's great we're

[3:27:43] Voice 10: done on that

[3:27:44] Voice 11: so

[3:27:45] Voice 10: local expense report

[3:27:46] Voice 10: i i've

[3:27:53] Voice 11: had a very interesting conversation with julia i had no idea how these were

[3:27:59] Voice 11: um how these median expensive budgets were done up and this was a

[3:28:05] Voice 11: question that came out of

[3:28:06] Voice 11: mesquite and i assumed it was based on number of meetings or the distance traveled and like actual

[3:28:13] Voice 11: expenses and she said no it's to do with the relative property values within the trust area

[3:28:20] Voice 11: so i believe uh director mobs is going to do some internal reporting on this and this

[3:28:29] Voice 11: sort of allocation budget allocation formula may change um it's on her list of to do so because

[3:28:37] Voice 11: this does not reflect real-time actual costs like like the listini very different because

[3:28:45] Voice 11: it just doesn't make any sense you

[3:28:49] Voice 10: know what's been pretty loose all over the years

[3:28:52] Voice 10: don't overspend the total budgets don't worry so much about the individual line items right

[3:28:56] Voice 11: Right, but I think she'd like to clean it up, which I'm going to appreciate.

[3:29:00] Voice 10: Wouldn't hurt, but my co-management might make it more complicated.

[3:29:05] Voice 11: Makes her job, makes

[3:29:06] Voice 10: her

[3:29:07] Voice 11: job safe, so she

[3:29:09] Voice 10: enjoys that.

[3:29:12] Voice 11: Anyway, just wanted to bring that up because it was very confusing.

[3:29:15] Voice 11: Do

[3:29:15] Voice 10: you want to move on?

[3:29:16] Voice 10: Yeah.

[3:29:16] Voice 10: Adopted policy, sustaining resolutions.

[3:29:18] Voice 10: I don't see any appetite to change anything today.

[3:29:21] Voice 10: Nope.

[3:29:22] Voice 10: Then local trust committee webpage.

[3:29:24] Voice 10: page we provided some feedback to nerissa there on that uh project page i think was valuable

[3:29:30] Voice 10: otherwise everything's fine yes climate change action update i'm not sure what that's there for

[3:29:38] Voice 10: other than other

[3:29:40] Voice 11: than we better just keep thinking about climate change with all of our updates well

[3:29:45] Voice 10: you've all seen the statistics of the number four burn this year so keep that in mind and

[3:29:51] Voice 11: and the melting glaciers.

[3:29:53] Voice 10: And the potential to regrowth, yeah, the melting glaciers.

[3:29:57] Voice 10: Okay, so nothing to provide there.

[3:30:00] Voice 10: for the Nations Relationship Building.

[3:30:02] Voice 10: I will just say, again, I mentioned it earlier,

[3:30:05] Voice 10: I did have a couple of good conversations

[3:30:08] Voice 10: with Harold and Thomas, and that's important.

[3:30:12] Voice 10: And I enjoyed them, and I think that was reciprocal.

[3:30:16] Voice 10: So I look forward to developing that relationship

[3:30:20] Voice 10: with the name, as you do.

[3:30:22] Voice 8: I have to say, when Toby and I were both at the

[3:30:26] Voice 8: Truth and Reconciliation Day at the museum,

[3:30:29] Voice 8: yeah and it despite the sad stories that we listened to it was a very joyful well you know

[3:30:35] Voice 10: it's amazing we're all standing together and we're talking about things that we weren't talking about

[3:30:38] Voice 10: 10 years ago that's for sure yeah and i said in my community actually it was great that um

[3:30:46] Voice 10: that truth and reconciliation day fell on a saturday real day

[3:30:53] Voice 10: and then the actual day was

[3:30:55] Voice 10: on monday and i actually gave that gave me the opportunity and others just to dwell in that space

[3:31:02] Voice 10: for a longer period of time than just one day and i really appreciated that so that's good

[3:31:09] Voice 10: so standing resolution on enforcement we've already had a presentation for more indignment

[3:31:13] Voice 10: on that grateful that he was able to accommodate us so now the next one here is a 12.9 standing

[3:31:19] Voice 10: resolution regarding response extension for crown application referrals on page 241 and just to make

[3:31:27] Voice 10: sure you were all up on what i was thinking because i had a conversation with sonja earlier

[3:31:33] Voice 10: it strikes me that at the risk of slowing things down that would be more ideal to speed things up

[3:31:42] Voice 10: and then whether or not the motion that's on here on page 241 it's got to get there um that

[3:31:49] Voice 10: slightly wording might be that the

[3:31:52] Voice 12: governor of OTC, where it says on B, the local trust

[3:32:00] Voice 10: committee may request an extension, is that we would provide that opportunity to staff

[3:32:06] Voice 10: may request an extension in situations where it seems necessary, so that they can just

[3:32:14] Voice 10: simply do that, although Sonny tells me to kind of do that anyway.

[3:32:17] Voice 10: way but what's different here is that we wanted to be forwarded to referrals and so when we got

[3:32:23] Voice 10: them then we would look at them and say oh we need to talk about that and we could just relay

[3:32:28] Voice 10: that to staff and the staff could just ask for the extension rather than us having to do something

[3:32:36] Voice 10: like an rwm is what i kind of imagined i see that as slowing us down but appreciate your remarks on

[3:32:42] Voice 10: that and then indeed let's go to the trustees and see if they agree with my analysis

[3:32:47] Voice 12: here or not

[3:32:49] Voice 12: you're not so you think yes

[3:32:51] Voice 11: i think the recommendation is that you are asking

[3:32:54] Voice 11: for staff with respect to staff processing of crown base referrals because you're not processing

[3:33:01] Voice 11: when we are and that you are requesting that we forward those referrals to you yeah but they don't

[3:33:08] Voice 11: enough in an agenda package they're real forwarded to you it'll be late email just

[3:33:12] Voice 11: and that is a direction that we need today that's what you're expecting work that we would do

[3:33:20] Voice 11: in terms of the extension um it is common practice for us to request extensions

[3:33:29] Voice 11: if we feel that there's an issue so if you were to um you as a local trust committee would need

[3:33:37] Voice 11: to decide that you need time to review this or that you want to put it on the agenda that would

[3:33:42] Voice 11: be the flag for us that it's now on an ltc agenda likely it's going to take time you know and the

[3:33:50] Voice 11: referral period so we would grant that with the request for an extension i don't know they can

[3:33:56] Voice 11: necessarily need that in the resolution um but you sure can keep that wording in there so that

[3:34:04] Voice 11: it's clear to staff that this is potentially going to delay our referral responses should one trustee

[3:34:12] Voice 11: decide that they want to put this on an agenda for discussion to determine what comments you'd

[3:34:19] Voice 11: like to share with them these referrals are typically not public packages so the concern

[3:34:25] Voice 11: i have just looking at this for recent is that when people are making applications to the province

[3:34:32] Voice 11: they're not expecting those packages to necessarily show up on a government agenda package so we do

[3:34:38] Voice 11: have to do redacting there you know so the comment about that there's there's some extra work

[3:34:42] Voice 11: involved in this um may not reflect the administrative piece that there is because we

[3:34:48] Voice 11: have to look at that package carefully to make sure that we're not including information that

[3:34:53] Voice 11: we shouldn't be because there's no decision to be made by the coaching committee it's for your

[3:34:57] Voice 11: consideration only so i think we still need to figure out what is it that's showing up on the

[3:35:02] Voice 11: agenda for you to look at why because there's no decision it's for comments back to status

[3:35:10] Voice 11: that doesn't even need to be on an agenda package or can you individually submit comments back to

[3:35:14] Voice 11: this from the planner who's assigned to this um because an ltc revolution to give staff comments

[3:35:22] Voice 11: isn't really required since there's no decision land use planning decision attached to that you

[3:35:29] Voice 11: you as individual trustees receive the referral,

[3:35:32] Voice 11: just as you do our subdivision referral responses,

[3:35:34] Voice 11: you are welcome to contact the planner,

[3:35:37] Voice 11: provide us with some comments and let us know,

[3:35:41] Voice 11: you know, maybe some local area knowledge,

[3:35:44] Voice 11: you might have some questions that the planner can use

[3:35:47] Voice 11: to help with their referral response,

[3:35:50] Voice 11: but we're not necessarily taking direction

[3:35:54] Voice 11: from the L2B because the referral response

[3:35:57] Voice 11: is very technical in nature.

[3:36:00] Voice 11: it didn't really yeah so i'm just wondering if the standing resolution would um create some ambiguity

[3:36:10] Voice 11: around the role of the local trust committee and the role of staff and our obligation to support

[3:36:18] Voice 11: the staff of the problem would be referral responsive so i have a question so then could we

[3:36:25] Voice 11: we go ahead with recommendation 1a but not b that's that's what i'm suggesting yeah that's

[3:36:34] Voice 11: fine i think b is fine as well because we can okay yeah

[3:36:41] Voice 11: because what happened with that last one

[3:36:44] Voice 8: is i got concerns sent to me from neighbors saying well what about you know and of course

[3:36:51] Voice 8: we didn't have time to deal with it within that 30 days so then um regional planning manager

[3:36:58] Voice 8: manager jama did get a 60-day extension

[3:37:01] Voice 11: which

[3:37:02] Voice 8: was sort of helpful but the most unhelpful thing

[3:37:05] Voice 11: that really happened is that when i asked the the person in victoria

[3:37:14] Voice 8: who deals with these crown

[3:37:16] Voice 8: leases sent me a very clear message back saying well this goes against your land use

[3:37:21] Voice 11: like

[3:37:22] Voice 12: oh

[3:37:23] Voice 11: what are we going to do about that so then so then there's this long discussion about well

[3:37:30] Voice 11: how do we how do we deal with this it goes against your land use by law and then apparently that

[3:37:36] Voice 11: doesn't matter that it goes against your land use by law so you know that took a long time to

[3:37:43] Voice 11: figure all that out i'm still not clear

[3:37:46] Voice 8: on that and i still need to get back to

[3:37:48] Voice 8: see the manager general what

[3:37:52] Voice 11: did happen

[3:37:54] Voice 11: and now it does

[3:37:56] Voice 11: happen we get a referral and we have to reply because of the regulations that are

[3:38:02] Voice 11: currently in effect the green area for the london-based portion

[3:38:06] Voice 11: happens yeah and then

[3:38:07] Voice 11: that's what comes back to the province and to the applicants and they're

[3:38:11] Voice 11: aware that this is inconsistent and we need to either either their request won't be granted

[3:38:17] Voice 11: or they have to ask for additional local government permission either through rezoning or some other

[3:38:24] Voice 11: application well that's what was suggested to me directly in the email from the planning

[3:38:29] Voice 11: technician in victoria is this applicant needs to apply for rezoning so that's kind of a big deal

[3:38:38] Voice 11: but now seems to be i don't know what's happening with that i will find out these things do take

[3:38:47] Voice 11: take time because the applicant's not obligated to necessarily do that if they feel that they

[3:38:51] Voice 11: have another avenue. They change their plans. They change their application to the province.

[3:38:57] Voice 11: They need time to think about it because there's a financial expenditure that they

[3:39:02] Voice 11: anticipate as part of the budget. Well, on the follow-up action list, it says completed.

[3:39:07] Voice 11: That was my concern when I went with this agenda package and I saw that for this family's referral

[3:39:12] Voice 11: role in all of these queries it says completed well in my mind it's not completed the referral

[3:39:18] Voice 11: response maybe so that i mean that really is but the work has been done we've done the review for

[3:39:23] Voice 11: the province and the applicant is well aware the province is well aware that piece is done

[3:39:27] Voice 11: we don't keep the referral uh open because there's a lingering question of is there going to be

[3:39:34] Voice 11: another application or follow-up right the referrals have a you know a neat tidy sort of

[3:39:39] Voice 11: start and finish and once our work is done we're finished these are free there's no cost associated

[3:39:45] Voice 11: with them so we also

[3:39:46] Voice 11: don't want to be going back and forth on referrals for years and years as

[3:39:50] Voice 11: people adjust the plans and change them because it's a service to the bonds that we do these

[3:39:55] Voice 11: so in this case the only thing we're dealing with internally is your request that as individuals

[3:40:07] Voice 11: So not necessarily even the local trust committee, individual members of the local trust committee

[3:40:12] Voice 11: would be receiving the e-referral when staff gets it.

[3:40:18] Voice 11: We will not be addressing it to the local trust committee in an agenda package, for

[3:40:22] Voice 11: example.

[3:40:22] Voice 11: Right.

[3:40:23] Voice 11: It's merely a courtesy piece of correspondence that you'll receive, you need to review it

[3:40:28] Voice 11: on your own and determine whether you have any questions or concerns that you need to

[3:40:33] Voice 11: raise with the person who's on site at the end versus having a discussion about it.

[3:40:39] Voice 11: public meeting where there needs to be a staff report or a package prepared for you which doesn't

[3:40:45] Voice 11: mean that we can't do that if there's a significant issue like it needs there's an associated file

[3:40:53] Voice 11: already that you're reviewing i certainly have an associated

[3:40:57] Voice 8: file but i will follow

[3:40:59] Voice 8: that up with planning manager and then the meanwhile i'm i'm happy to make this motion

[3:41:05] Voice 8: So I move that the Gabriela Island Local Trust Committee adopt the following Standing Resolution

[3:41:11] Voice 8: with respect to the processing of Crown lease referrals.

[3:41:15] Voice 11: The Local Trust Committee be forwarded referrals

[3:41:18] Voice 8: and the Local Trust Committee may request

[3:41:22] Voice 8: an extension of 30 days for specific Crown lease referrals in order to allow time for

[3:41:28] Voice 8: the Gabriela

[3:41:29] Voice 12: Local Trust Committee to provide comments to staff.

[3:41:31] Voice 12: You have a seconder?

[3:41:37] Voice 12: I have a second

[3:41:39] Voice 11: question.

[3:41:42] Voice 11: To allow time for the local trust committee, does that not imply that it's going to be put on an agenda for the committee?

[3:41:49] Voice 11: Or should we just change it to allow time for trustees or officials to provide comments?

[3:41:59] Voice 11: Okay. Okay. I'm happy to change that randomly a minute to allow to find for trustees to provide

[3:42:06] Voice 11: comments to staff.

[3:42:10] Voice 12: Okay. Okay. Thank you. All right.

[3:42:19] Voice 12: That's fine. I have some questions

[3:42:21] Voice 10: but let's just deal with this motion, because it's in context in our context.

[3:42:26] Voice 10: But that seems fine to me. So anything for the discussion is on the table. So that carries.

[3:42:32] Voice 10: So that's taking that. So just for my own knowledge and context, crown leases

[3:42:40] Voice 12: are provincial

[3:42:43] Voice 12: and to do with

[3:42:46] Voice 10: lands on the underwater or on the ground that the crown owns and then

[3:42:53] Voice 10: somebody wants to make a use of and so that's docs uh aquaculture permits there's two that

[3:42:59] Voice 10: may need to come so um on my understanding of the agriculture um is that when the applicant

[3:43:11] Voice 10: fills out the form it says does this use comply with local land use plans and sometimes they

[3:43:19] Voice 10: don't know um if they do know they might take yes or no um or whatever and so my understanding is

[3:43:29] Voice 10: and i kind of heard mixed messaging there is that if it says no the province does

[3:43:36] Voice 10: strongly recommend at least um the applicant to apply for a reason is that not is that true

[3:43:44] Voice 10: yes okay but that said if they're not successful in getting the rezoning does the province because

[3:43:52] Voice 10: they actually issued the lease and they said go get your rezoning yeah which is kind of a backwards

[3:43:57] Voice 10: thing too right but yeah they issued the lease they said we'll get you rezoning and then if the

[3:44:02] Voice 10: rezoning isn't offered i'm presuming that they revoked the lease there's

[3:44:08] Voice 11: been cases of different

[3:44:11] Voice 11: approaches with the province there has not been necessarily consistent approach especially so to North and to West right we're dealing with three different offices, in some cases, for issuance of these tenures or special permissions or leases on Crown land as well where people are applying for a lease over Crown land to exercise specific activity.

[3:44:34] Voice 11: So,

[3:44:35] Voice 11: So we've had a range of situations and that's where our interrelations and our ability to

[3:44:44] Voice 11: have these discussions with those agencies is really important to identify when there's

[3:44:48] Voice 11: a problem because you know in some cases we've had really great staff on that end say well

[3:44:53] Voice 11: no we will not issue this permission or this permit or this lease if it's in direct contradiction

[3:45:00] Voice 11: to your local regulations so that's been stated before as well so it's it seems to be a bit

[3:45:09] Voice 11: inconsistent in some cases over the last decade but hopefully the trend is moving towards the

[3:45:14] Voice 11: point of the referrals is to identify where there's an issue those issues have to be resolved

[3:45:19] Voice 11: before the problem is able to issue its permits and it can be a conditional i mean the permits

[3:45:23] are typically conditional on local government approval so it'll say right in fine print

[3:45:28] Voice 11: Yes, they've issued it, but that doesn't mean that that individual can't actively use that marine or land area because they are under a general bylaw.

[3:45:44] Voice 11: So the provinces cover themselves in that way.

[3:45:47] Voice 10: So they don't use the same language that we use, which would be subject to.

[3:45:51] Voice 10: They just say, here's the

[3:45:53] Voice 10: lease, but you've got to get them each other.

[3:45:54] Voice 10: It depends.

[3:45:55] Voice 11: And each particular case might be different.

[3:45:58] Voice 11: print and the wording of those permits and leases so

[3:46:00] Voice 10: i won't go into that any further but

[3:46:02] Voice 10: you also triggered something else for me about the redacting and obviously we've chosen not to

[3:46:08] Voice 10: include those in staff reports however there may be a situation that arises that the local trust

[3:46:17] Voice 10: committee feels some egregious thing has happened and we would want to make an ltc comment rather

[3:46:23] Voice 10: than an individual because there's more strength in the government saying no this is wrong yes

[3:46:29] Voice 10: but that would be a different story i guess but those documents are public already and then the

[3:46:37] Voice 10: government doesn't redact them but would we have to redact them because we're using them for a

[3:46:41] Voice 10: different person for which information was collected the whole privacy of information

[3:46:45] Voice 10: thing yeah

[3:46:47] Voice 11: i'm not aware of what the provincial reduction policies are but for it to appear on

[3:46:52] Voice 11: an ltc agenda there should be no reason why personal information is being shared right

[3:46:59] Voice 11: because you're not making a decision um planning that or you're providing input to another agency

[3:47:08] Voice 11: so i think there's some sensitivity around making sure that we just start attaching things and i'm

[3:47:13] Voice 11: not sure what other people attach to their provincial applications that may be sensitive

[3:47:19] Voice 11: sensitive information that is important for the province to receive and for the referral agencies to receive, but isn't still as public information.

[3:47:30] Voice 10: Okay, sorry for leading you astray, but it's sort of informative overall to know the context of things.

[3:47:36] Voice 10: I

[3:47:36] Voice 8: mean, for me, I happen to know that the applicant of this particular crowd leads referral was operating months ahead

[3:47:45] Voice 11: of time before it was even posted in the newspaper.

[3:47:49] Voice 11: it was operating already so you know okay

[3:47:54] Voice 10: so we've taken some action here and we'll see is that

[3:47:57] Voice 10: thinking yeah so we're going to move on that's all right and bring us to work program active

[3:48:04] Voice 10: projects and future projects are there any desires for changes on either of those

[3:48:09] Voice 12: no um yes

[3:48:16] Voice 12: Yes, I have a question with regard

[3:48:25] Voice 11: to number one, active projects, develop ecological protection zone.

[3:48:32] Voice 11: So this started about six years ago with the previous trust committee.

[3:48:39] Voice 11: And the original intent of the first draft bylaw was to be like a filling zone, a holding ecological protection zone

[3:48:47] Voice 11: for property that may exist already or may come into existence with various rezonings or

[3:48:56] Voice 11: amenity zonings or exchanges or whatever. And the original three properties that were talked about

[3:49:03] Voice 11: at that time were part of the Coates Marsh, Burns Acres, and Elder Cedar. But it was not

[3:49:12] Voice 8: ever meant to be a zone specific to elder cedar so i find this really confusing that the intent

[3:49:21] Voice 11: of this zone now appears to be which consists of rezoning of elder cedar that is that was never my

[3:49:30] Voice 8: belief or intention or even because it was me and one other person who brought it to the to the

[3:49:38] Voice 8: previous trust committee and then and ian pox developed a really really good draft bylaw

[3:49:45] Voice 11: which seemed to say exactly what i would have wanted it to say and now that bylaw seems to

[3:49:52] Voice 11: be limited down to just rezoning for elder cedar that just doesn't make any sense to me

[3:50:02] Voice 11: there is a history of staff reports that the ltc is considered regarding a specific issue and the

[3:50:08] Voice 11: reasons why you'd like to air down and pull out any other proposals if you would

[3:50:15] Voice 11: go back to the reports and any questions sometimes

[3:50:22] Voice 11: that's one of five for the ltc on a number of occasions how to proceed forward

[3:50:30] Voice 11: when those challenges or

[3:50:31] Voice 12: else the project can be parted because i'm not even sure don't do cedar

[3:50:48] Voice 11: Okay, so just to give you an example, we have another possible zone coming up. It's the community

[3:50:55] Voice 11: service zone or something like that. And it's just a holding zone. There aren't any parcels

[3:51:02] Voice 11: specific to it at this

[3:51:04] Voice 8: time, but it's something that should maybe be in

[3:51:07] Voice 11: our land use bylaw

[3:51:07] Voice 11: and our OCP. So the original idea of an ecological protection zone would be a holding zone

[3:51:14] Voice 11: for areas of sensitive ecosystem that might come into play as rezonings and development occurs.

[3:51:25] Voice 11: It was never meant to be specific to Elder Cedar and I actually don't see the point of it unless

[3:51:31] Voice 11: it can be an ecological protection zone in our land use bylaw as a holding zone for sensitive

[3:51:41] Voice 11: to be consistent. So in this case the Elder Cedar Nature Reserve requires zoning that reflects

[3:51:48] Voice 11: that exact purpose and it doesn't have that right now. So it was determined at some point

[3:51:53] Voice 11: in time in the past that this particular project would apply to that parcel. It was an appropriate

[3:51:59] Voice 11: way to actually not just have an arbitrary floating zone but actually apply it to a piece

[3:52:04] Voice 11: of land which is the whole point of the exercise. We can create and craft a zoning language for

[3:52:10] Voice 11: parcels as they come up quite quickly so it's not that we're in the dirt though um examples

[3:52:16] Voice 11: for that as they come up and then we customize them so they actually reflect the subtle

[3:52:23] Voice 11: uniqueness of those parcels and adequately address those individual characteristics or

[3:52:29] Voice 11: land use issues um so this particular project has evolved significantly over time as certain

[3:52:36] Voice 11: issues can come up but the ltc has been at the helm of those decisions all the way through so

[3:52:42] Voice 11: i'm not sure this is the time to provide a recap of all your decisions related to it but it sounds

[3:52:48] Voice 11: like you're ready to have that chronology and timeline presented back to you what point were

[3:52:54] Voice 11: these decisions made because these bylaws you know we're actively working with sunama to talk about

[3:53:02] Voice 11: the draft bylaws and if the LTC is not confident that both bylaws are moving forward then we're

[3:53:08] Voice 11: we're wasting our time and potentially their time because we even have mention of capacity funding

[3:53:15] Voice 11: that you endorsed going directly towards this conversation so

[3:53:19] Voice 12: this is the

[3:53:20] Voice 11: first we're hearing

[3:53:20] Voice 11: that perhaps these bylaws are not what you intended in which case we do not want to

[3:53:28] Voice 11: talk to anyone about that because we know that it's exactly one way to not only have

[3:53:35] Voice 11: a new category its own that could be used elsewhere but also actually apply it

[3:53:40] Voice 11: to a specific parcel that actually needs it because right now it's over the park which

[3:53:44] Voice 11: isn't reflective of the purpose of the reserves. So yeah so so this is doing two

[3:53:54] Voice 11: things with one bylaw you still have the ecological protection zone now in your policy

[3:54:02] Voice 11: in your ocp and it is applied to the elder cedar as a working practice and it would need to be

[3:54:10] Voice 11: amended and changed to match whatever future by watch parcel comes in because of course we there's

[3:54:17] Voice 11: no way that the two of those would likely be the same i think there will always be some subtle

[3:54:21] Voice 11: changes or differences and the itc has commented on this particular parcel and how they wish to

[3:54:29] Voice 11: see it applied because they have a management plan for it so why not make the zone very specific

[3:54:35] Voice 11: since it is only applying to one parcel right now and it just issues that we discussed around

[3:54:41] Voice 11: why those other two pieces of different notes and we can revisit that if we need a refresher

[3:54:47] Voice 11: but we before we leave today i think it'd be important for the planner to know if there's any

[3:54:52] Voice 11: there is a confidence in those silos okay

[3:54:55] Voice 8: i i think i can clarify thank you that that is super

[3:54:58] Voice 8: helpful um i don't need to do the recapping i actually remember some of those discussions

[3:55:05] Voice 8: um what i'm understanding now is it will be applied at maybe at some point to the elder

[3:55:13] Voice 8: cedar uh so we nature reserve and that would probably be ep zone one and then if something

[3:55:19] Voice 8: else comes up it'd be episode two or whatever as we do in practice that makes perfect sense

[3:55:25] Voice 8: here's the problem for me it's just semantic it's the way this reads so the project which

[3:55:31] Voice 8: is a huge project in my mind going back six years has been it said to develop a new ecological

[3:55:38] Voice 8: protection zone which consists of so there's something wrong with that like because now

[3:55:46] Voice 8: that phrase is sort of limiting it to elder cedar which i understand because that's going to be

[3:55:53] Voice 8: the first one that goes in there but there's something that i'm

[3:55:58] Voice 11: not understanding about

[3:55:59] Voice 11: that phrase because it consists of more than that it will include elder cedar or

[3:56:06] Voice 10: something well i

[3:56:07] Voice 10: think you've landed on the same word yeah so i was just going to ask what do you want it to say

[3:56:12] Voice 10: yeah so

[3:56:13] Voice 10: for that clarity so to

[3:56:15] Voice 11: develop i think we understand

[3:56:16] Voice 10: now what it is

[3:56:17] Voice 10: so this

[3:56:20] Voice 11: is your active projects report like i'm more interested in the bylaw okay this is a

[3:56:26] Voice 11: description if it's not accurate we can change that okay but we're interested in the bylaws

[3:56:31] Voice 11: that you gave first reading to yeah they

[3:56:33] Voice 11: reflect the intention of not just your project charter

[3:56:37] Voice 11: but what you envisioned as a base template but it is the zone for it's the thing it's the property

[3:56:46] Voice 11: yeah it

[3:56:46] Voice 11: is not a generic zone it had been purposely and intentionally drafted to apply

[3:56:51] Voice 11: to the elder saver nature reserve so that it had a reason to exist and then the next parcel that

[3:56:59] Voice 11: comes along would have the same category of zoning but as you mentioned we'd either use a

[3:57:04] Voice 11: numeric or alphabetic descriptor as a sub zone yeah so that it can be crafted in a way to reflect

[3:57:11] Voice 11: the unique nuances of that new area that needs to be protected yes

[3:57:16] Voice 8: i think that the planning is fine

[3:57:19] Voice 11: and um yeah it's fine it's just this wording that all of a sudden makes it look as though it's

[3:57:28] Voice 11: only for elvis data which you know i guess and for me in the historical context that's kind of

[3:57:33] Voice 11: missing

[3:57:33] Voice 8: but that's okay now that i know what it really means we need to just say in the active

[3:57:41] Voice 8: projects report to develop the zone um the first example of which will be or or um which includes

[3:57:51] Voice 11: just to say which includes so

[3:57:53] Voice 10: is that a motion that you'd like to amend the active project list

[3:58:02] Voice 9: I always said

[3:58:04] Voice 10: find the motions are a follow-up action list and you'd make sure

[3:58:07] Voice 10: okay

[3:58:08] Voice 11: so

[3:58:15] Voice 10: we're good with that anything else on the active top players no

[3:58:20] Voice 11: no

[3:58:21] Voice 10: all right awesome you

[3:58:23] Voice 10: guys because that means we are at the next regular meeting is scheduled for thursday november 21st

[3:58:33] Voice 10: november 30th thank you and then there was another special meeting that we're going to have as well

[3:58:40] Voice 10: but that's coming later

[3:58:41] Voice 11: okay

[3:58:43] Voice 10: so that's great that would be a dislocation and we've already

[3:58:48] Voice 10: done closed meetings and we've already reported out and we are at adjournment and this is fabulous

[3:58:56] Voice 10: everybody thank you very much

[3:58:58] Voice 11: so

[3:58:59] Voice 10: thank you audience for joining us today

[3:59:01] Voice 10: we're going to sign off and see you next time and

[3:59:06] Voice 8: thank you so much

[3:59:07] Voice 10: So we'll call

[3:59:08] Voice 10: for adjournment. All those in favor?

[3:59:10] Voice 10: That carries.

[3:59:11] Voice 10: And thank

[3:59:13] Voice 11: you so much.