Islands Trust Programs Committee regular meeting, November 6, 2023

[0:00:00] Voice 10: Well, good morning, everybody. Good morning, trustees. We are now broadcasting and preparing

[0:00:04] Voice 10: to start the Trust Programs meeting. I'd like to call this meeting of the Trust Programs Committee

[0:00:12] Voice 10: to order on Monday, November 6th at 10 a.m. We are bringing people in the electronic meeting,

[0:00:21] Voice 10: so we're going to walk around the room, so to speak, and let everybody introduce themselves.

[0:00:26] Voice 10: themselves. But I'd like to begin by acknowledging that we are grateful to be able to gather

[0:00:31] Voice 10: together within the locations across traditional and treaty territories of the Coast Salish

[0:00:37] Voice 10: people. There are many Coast Salish nations that we'd like to offer our respects to. And

[0:00:44] Voice 10: myself, I am Christina Evans, and I am chair of the Trust Programs Committee and elected

[0:00:49] Voice 10: on Sudea, South Panda. And we're joined today by members of the Trust Programs Committee

[0:00:55] Voice 10: committee and staff. So I'm just going to walk through and ask people to introduce themselves.

[0:01:01] Voice 10: So we can start

[0:01:02] Voice 3: with Trustee Peterson. Good

[0:01:09] Voice 6: morning, Tim Peterson from Huayate,

[0:01:11] Voice 6: Laskiti Island in the territories of many Coast Salish peoples and the treaty territory of the

[0:01:18] Voice 6: Tla'aman Nation.

[0:01:21] Voice 3: Thank you. I think our chair may have frozen there.

[0:01:31] Voice 9: It's Sue Ellen Fast here. I'm

[0:01:33] Voice 9: calling in from which is Bowen Island in the mouth of Howe Sound and I'm an Islands Trust

[0:01:39] Voice 9: trustee and Bowen Island municipal councillor. Oh territory of the Squamish nation.

[0:01:46] Trustee Allen: Thank you.

[0:01:47] Trustee Allen: Greetings from Oranby Island the traditional territory of the Comax First Nations and

[0:01:54] Trustee Allen: and close to those people.

[0:01:56] Voice 10: And that was Trustee Allen.

[0:02:01] Voice 3: And Trustee Ex officio Lacombe,

[0:02:11] Voice 3: I can't see your face and I'm not sure if you're speaking,

[0:02:13] Voice 3: but if you are, you're on mute.

[0:02:17] Voice 3: Well, that's interesting.

[0:02:18] Voice 3: I'm not on mute.

[0:02:21] Voice 3: We can hear you now.

[0:02:23] Voice 5: You could hear me now?

[0:02:25] Voice 5: Yes.

[0:02:26] Voice 5: Sorry.

[0:02:28] Voice 5: There we go.

[0:02:31] Voice 5: Hopefully you can hear me.

[0:02:32] Voice 5: Peter Lacombe, elected on Thetis Island,

[0:02:34] Voice 5: Little Axe and Penelope territory.

[0:02:35] Voice 5: territory a pleasure to be here as a chair of trust council thank

[0:02:39] Voice 10: you and now if we can

[0:02:42] Voice 10: introduce the staff if we can start with staff Claire Freighter good

[0:02:48] Voice 8: morning I'm Claire Freighter

[0:02:49] Voice 8: the director of trust area services and I'm joining today from the territory of the Lekwungen

[0:02:54] Voice 8: peoples of the Esquimalt and Songhees First Nations thank

[0:02:58] Voice 10: you and staff's doors there I'm not

[0:03:03] Voice 10: i'm not sure if i got that right or not thank

[0:03:04] Voice 4: you yeah hi my name is mary storzer i'm a senior

[0:03:08] Voice 4: policy advisor and uh pleased to be joining you at this uh meeting um i'm coming also from uh

[0:03:13] Voice 4: victoria the lakongan speaking peoples and home of the squam and songhees first nations thank you

[0:03:21] Voice 3: thank you and staff barlow good

[0:03:28] Voice 2: morning everyone my name is robert barlow the legislative services

[0:03:31] Voice 2: as clerk. I'll be your Zoom host today and taking minutes. And I live in the territories

[0:03:37] Voice 2: of the Lekwungen-speaking people.

[0:03:49] Voice 3: I think our chair is freezing again.

[0:03:55] Voice 10: Sorry about that. Did we get everybody?

[0:03:59] Voice 3: Did everybody introduce themselves?

[0:04:04] Voice 3: Yes. Perfect. All right. I think the chair has frozen again.

[0:04:23] Voice 9: I'm sorry? You froze again. I wonder, would it help if you turned off your video?

[0:04:32] Voice 9: Or do you have

[0:04:33] Voice 10: that again? Yeah, I normally do have it off. Okay. For that for that very purpose.

[0:04:38] Voice 10: But I was trying to be a little social today. Apparently, it wasn't working. Is that is that

[0:04:44] Voice 10: better? Good try. Yes, it's better. Thank you. Awesome. Okay. So the first item that we have

[0:04:50] Voice 10: is the approval of the agenda and I would like to approve have this approved by general consent

[0:04:58] Voice 10: unless there are any objections. If anyone has any objections to the agenda as it currently stands

[0:05:04] Voice 10: please raise your hand and let me know.

[0:05:14] Voice 3: I'm not seeing anyone raising their hand so by general

[0:05:17] Voice 3: consent the agenda has been approved. Is

[0:05:22] Voice 10: there anyone in the online from the public that would

[0:05:26] Voice 10: that we have for public comments

[0:05:30] Voice 2: chair there is no one no member of the public present

[0:05:35] Voice 2: okay

[0:05:36] Voice 10: and we don't have any delegations or correspondence received correct so we will

[0:05:42] Voice 10: go right into section six which will be the approval of the draft trust programs committee

[0:05:51] Voice 10: committee meetings from August 28th. And I'm going to ask if anyone had any comments or edits or

[0:06:03] Voice 10: corrections to the draft minutes. And if not, then I would suggest that we approve these by

[0:06:12] Voice 10: general consent. So I'll give everyone a few seconds. If you have anything to raise, let me

[0:06:18] Voice 3: know not seeing anyone raising their hands

[0:06:27] Voice 10: so by general consent the minutes of the trust

[0:06:31] Voice 10: programs committee from august 28th have been adopted now there is one resolution without

[0:06:41] Voice 10: meeting and that was in regards to scheduling the november 6th today's meeting um as an

[0:06:51] Voice 10: electronic meeting instead of an in-person meeting which is why we are meeting today

[0:06:56] Voice 10: day electronically.

[0:07:01] Voice 3: And there is,

[0:07:05] Voice 10: again, I think we have to get these approved as well, correct?

[0:07:09] Voice 2: No, Chair. It's just presented for information. You declared that it was carried. This is just

[0:07:16] Voice 2: presenting it for public information for a record.

[0:07:20] Voice 10: Awesome. Thank you. All right. So then we will

[0:07:25] Voice 10: move on to the follow-up action list for the Trust Programs Committee. And if I can turn this over

[0:07:31] Voice 10: over to Staff Rater to walk us through this and bring in other people as is needed that would be

[0:07:38] Voice 10: great.

[0:07:40] Voice 8: Okay thank you Chair. So to walk you through it you'll notice that the first one here is around

[0:07:46] Voice 8: a Crownland project charter and it's been on hold now for quite a number of years just with no staff

[0:07:53] Voice 8: capacity to undertake it. I am wondering if you should remove it from your follow-up action list

[0:07:57] Voice 8: because in fact on your work program we do have a future project related to this so I think it

[0:08:03] Voice 8: might be cleanest to remove it and know that on your back your future projects list you have

[0:08:07] Voice 8: working on the crown land agreements as your number one item so that might be something for

[0:08:13] Voice 8: the committee to consider to let you know again we'll note that the next one from about amending

[0:08:20] Voice 8: the policy about amending the policy statement is on hold, as is a policy around future changes to

[0:08:27] Voice 8: the Secretariat Services policy. Simply just no staff capacity to work on those. Further down,

[0:08:34] Voice 8: you'll see that on 7th of March, you asked for your working group to work on the Kunming Montreal

[0:08:40] Voice 8: Global Biodiversity Framework, and you've got that on your agenda today. And the other items are

[0:08:46] Voice 8: complete with the exception of the speaker series which is also on your agenda today.

[0:08:51] Voice 8: So I'm happy to take any

[0:08:52] Voice 3: questions. Okay so I don't think we have oh there we go trustee fast.

[0:09:03] Voice 9: Yeah thank you um Claire can you remind me where do I look in the agenda for the future

[0:09:07] Voice 9: projects list? It's on your work program so it's

[0:09:11] Voice 8: item um uh agenda it's on page 57.

[0:09:15] Voice 8: 57 thank you oh

[0:09:16] Voice 8: sorry future eight the future one is on page 58 okay i

[0:09:20] Voice 9: see i've got the old

[0:09:22] Voice 9: old printed agenda in front of me sorry that's my uh i had printed it earlier thank you

[0:09:32] Voice 3: yeah i see it very good all right i

[0:09:37] Voice 9: would like to move go for it i'd like to move uh that um

[0:09:43] Voice 9: item number one on the follow-up action list uh be

[0:09:47] Voice 3: removed second okay is there

[0:09:54] Voice 3: are any discussion needed on this motion trustee fast no thank you

[0:10:04] Voice 9: i think uh it was clearly stated

[0:10:06] Voice 9: by staff and i saw it in the uh uh future projects list thank you very much i don't think it needs to

[0:10:12] Voice 9: be here i think it's uh taking up space when it doesn't need to be in two places no worries we

[0:10:18] Voice 10: just had your hand still up so i thought you had something else to say yeah okay so let's put this

[0:10:23] Voice 10: to a vote that um all

[0:10:24] Voice 3: those in favor please raise your hand all right and please lower your hands

[0:10:38] Voice 3: and any opposed please raise your hand okay then i believe that carries

[0:10:48] Voice 10: so item number one

[0:10:51] Voice 10: implement crown land protocol project charter version two has been removed from the current

[0:10:57] Voice 10: fuel

[0:10:58] Voice 3: list. Thank you very much. Okay back to you Steph Rader. I have

[0:11:10] Voice 8: nothing more. Thank you for

[0:11:11] Voice 8: that review. If there's no further questions I suggest you move on to the next item.

[0:11:16] Voice 10: Sounds good to me. So hold on one second. Going down to the briefing. All right so the policy

[0:11:26] Voice 10: statement amendment project update and this I believe goes back to you again Claire Frater.

[0:11:31] Voice 10: to go ahead

[0:11:33] Voice 8: and update us. Thank you. So we're just bringing you an update with this briefing

[0:11:37] Voice 8: around the status of the project. As a reminder, council has assigned like the project management

[0:11:43] Voice 8: piece to executive committee with trust programs committee advising on content. That said, we want

[0:11:49] Voice 8: to make sure everyone's knowledgeable about where we're at. And so we're bringing this briefing to

[0:11:55] Voice 8: you to sort of let you know the work that is underway, which is that we are currently working

[0:11:59] Voice 8: with First Nations around seeking their comments to provide to Trust Council when we bring forward

[0:12:05] Voice 8: the draft. And at this time, we've heard from some nations that they require more time

[0:12:10] Voice 8: to provide comment. And they are asking that Trust Council consider postponing public release

[0:12:17] Voice 8: of the documents such that their comments can be provided at the same time. We were intending to

[0:12:23] Voice 8: hopefully make all of this public in sort of mid-January was the, you know, the staff goal.

[0:12:28] Voice 8: I think we're hearing that that might need to be postponed by at least a few weeks and we've got

[0:12:32] Voice 8: Mary Storzer here who's sort of been the project lead at this time who's been working with some of

[0:12:36] Voice 8: the First Nations should we have any questions but this is more just to notify you where we're

[0:12:41] Voice 8: at with the project and that we will be providing advice to executive committee that we suggest

[0:12:45] Voice 8: respectfully that the project should be delayed by a couple more weeks than anticipated to allow

[0:12:50] Voice 8: that space for First Nations to comment recognizing that it's important to hear their views as Trust

[0:12:56] Voice 8: council moves forward uh so i'd be happy to take questions and mary's here with some specific

[0:13:01] Voice 8: knowledge about the conversations

[0:13:02] Voice 3: we've been having thank you thank you let me just scroll

[0:13:11] Voice 3: over here so i can ah there we go i now can

[0:13:12] Voice 10: see hands trustee peterson uh

[0:13:16] Voice 6: thank you chair so just

[0:13:18] Voice 6: for clarity um uh director freighter you mentioned trust council but you also mentioned the executive

[0:13:24] Voice 6: executive committee. In terms of what this committee does, would it be appropriate to

[0:13:30] Voice 6: recommend to, like a resolution to recommend to executive and trust council that the extension

[0:13:38] Voice 6: be granted?

[0:13:40] Voice 8: Certainly, I think that would be assistive to the process. So trust programs

[0:13:43] Voice 8: committee choose to do that, or simply staff can provide the advice to executive committee to

[0:13:48] Voice 8: provide to council. But yeah, if there's a consensus here that they would support, that

[0:13:53] Voice 8: this committee would support that approach i think it would be useful for or for either way

[0:13:57] Voice 8: it would be useful for executive committee to understand the views of this committee

[0:14:02] Voice 6: okay thank you so so chair um i'll maybe when you're ready uh i'd be ready to do

[0:14:09] Voice 6: make that motion but uh other people have their hand up first okay sounds good

[0:14:14] Trustee Allen: trustee allen

[0:14:16] Trustee Allen: yeah thank you chair yeah i just wanted director freighter that um how confident are you that this

[0:14:22] Trustee Allen: extension until January will be sufficient because as we know that the First Nations have got a lot

[0:14:28] Trustee Allen: going on right now and so I just I'm concerned with you know we have carrying capacity and

[0:14:35] Trustee Allen: so do they so I'd just like to know your opinion.

[0:14:39] Voice 8: I may get Mary to assist me with this I think

[0:14:41] Voice 8: we're looking at probably now into February to actually provide you with an agenda is my guess

[0:14:47] Voice 8: that we would get the comments from nations by January sometime and then we need to do the work

[0:14:52] Voice 8: to sort of prepare them to, you know,

[0:14:53] Voice 8: potentially prepare a summary and get them on an agenda. So

[0:14:56] Voice 8: you may be looking at early February. In terms of confidence, I don't know if I could speak to

[0:15:00] Voice 8: that. Maybe Mary, could you help me with your assessment of that?

[0:15:03] Voice 4: Sure, yeah. So we have been

[0:15:07] Voice 4: in dialogue with First Nations that are receiving capacity funding to be able to provide input,

[0:15:16] Voice 4: And so, in this way, it does feel, from what we've heard, pretty realistic, I would say, in terms of receiving that input.

[0:15:30] Voice 4: Of course, you know, as the conversations go, it could get more and more complicated, right?

[0:15:35] Voice 4: So, it's hard to, in that way, really understand what kind of thing, I mean, we're starting to hear what kind of input we're receiving.

[0:15:43] Voice 4: But yes, I think fairly confident in the sense that we are in communications with all of

[0:15:47] Voice 4: all of the nations and working together.

[0:15:51] Voice 4: So they've given us an indication, some of them have given us an indication, some we

[0:15:54] Voice 4: have meetings already set.

[0:15:56] Voice 4: And so it seems, I think it seems at this point doable.

[0:16:01] Voice 3: Thank you.

[0:16:06] Voice 3: I'm not

[0:16:06] Voice 10: seeing any other hands up right now.

[0:16:08] Voice 10: So I just want to make a couple of comments myself for clarity.

[0:16:11] Voice 10: So First Nations have requested that we don't make the changes public until they've had enough time to provide their input.

[0:16:24] Voice 10: Once they have provided their input, then they're comfortable with the next revision going public.

[0:16:31] Voice 10: Now, as a Trust Programs Committee, any changes or any discussions that we have on a policy document have to be done in the public forum. Therefore, we're not able to review it or do any work on it ourselves in tandem while First Nations is reviewing it due to their request. Do I have that correct?

[0:16:55] Voice 8: No, what I would say is that it was staff advice based on prior conversations with nations that it would make for the most efficient and probably thorough process to bring everything forward at once.

[0:17:07] Voice 8: Certainly, we've communicated that to nations, and in the absence of co-drafting, they do see this as sort of the next best approach to council receiving the draft and the First Nation commentary at once so that all can be considered together along with public reaction at one time.

[0:17:24] Voice 8: So certainly that is the First Nations expectation at that time, and it's consistent with the project charter adopted by Trust Council.

[0:17:31] Voice 3: Okay, sorry.

[0:17:32] Voice 3: I froze partway through your explanation,

[0:17:35] Voice 10: so I missed part of it.

[0:17:43] Voice 8: I'm happy to repeat myself or try to.

[0:17:46] Voice 8: to um so what i would say it was based on prior conversations with first nations it was staff

[0:17:50] Voice 8: advice that council adopted project charter that had all information coming to council at one time

[0:17:56] Voice 8: which would include the the um the draft policy statement as it was drafted first nation commentary

[0:18:03] Voice 8: additional staff recommendations um so it can all be considered at once along with the public

[0:18:08] Voice 8: reaction that will happen to the draft when it's released and that is what the time frame or the

[0:18:12] Voice 8: the the approach that was adopted by trust council wanted to prove the project charter

[0:18:17] Voice 8: but ultimately the way in which the project rolls out is up to trust council okay

[0:18:23] Voice 10: because yeah

[0:18:24] Voice 10: because we are hearing obviously that um there are members that would like to see it because

[0:18:30] Voice 10: this trust council has not yet seen the the policy statement and it's now we're one year into our

[0:18:39] Voice 10: term and we still haven't seen it yes so and and there's a possibility that this could be extended

[0:18:45] Voice 10: even further so we can be a year and a half into our term before we even get to see it and it could

[0:18:51] Voice 10: be that um after first nations have provided all of their input that the direction that this council

[0:18:58] Voice 10: decides to go and could be completely different so i'm worried about um the amount of time that

[0:19:05] Voice 10: it's taking for this trust council to get eyes on and recommend changes that they deem appropriate

[0:19:13] Voice 10: if any um so yeah based because i mean we were supposed to have seen this this past summer so

[0:19:22] Voice 10: it looks like it's going to be nearly a year delay after that yes

[0:19:27] Voice 8: that's correct we simply didn't

[0:19:29] Voice 8: have anyone in the staff position to work on it um so we you know we've done our best in the

[0:19:33] Voice 8: absence of that primary staff lead to to advance the project but there certainly was a delay

[0:19:38] Voice 10: exactly and and just just get and and if everybody is then great if people are not

[0:19:44] Voice 10: then we have a chance to address it and talk through the repercussions um that's that's my

[0:19:52] Voice 10: only thought at this point just because it is delayed more than anticipated and i know that

[0:19:58] Voice 10: that's due to many different um but uh yeah trusty fast thank

[0:20:05] Voice 9: you uh chair yeah i agree it's

[0:20:07] Voice 9: It is delayed, and I'm in support of the idea of extending it,

[0:20:16] Voice 9: and I'm prepared to make a motion for this reason.

[0:20:20] Voice 9: All these things take a lot of time, and there's a lot of things

[0:20:23] Voice 9: that are changing, including we really want First Nations input

[0:20:30] Voice 9: as per the consensus statement that we worked on at the last Trust Council.

[0:20:43] Voice 9: So I would like to make the motion that Trust Programs Committee

[0:20:49] Voice 9: endorse the timeline for the Trust Policy Statement Amendment Project

[0:20:56] Voice 9: be extended to ensure all input from

[0:21:02] Voice 3: First Nations can be addressed perfect

[0:21:08] Voice 10: thank you do I have a seconder

[0:21:10] Voice 3: second brilliant

[0:21:11] Voice 10: thank you I'm not sure who

[0:21:13] Voice 10: that was

[0:21:13] Voice 3: Alex thank

[0:21:15] Voice 10: you and is

[0:21:17] Voice 3: any discussion needed on this not seeing any

[0:21:24] Voice 3: hear oh trustee peterson yeah

[0:21:28] Voice 6: um i'm hoping we can look at the motion on the screen um

[0:21:35] Voice 6: my understanding is that the request was to extend the deadline to into january

[0:21:45] Voice 6: um and i just uh just in terms of um of uh chair evans um concerns there um this is a little bit

[0:21:59] Voice 6: open-ended but i'm okay with it uh and thanks for getting that up on the screen there um uh robert

[0:22:11] Voice 3: okay so my first question is do we have have

[0:22:16] Voice 10: we captured the um the motion correctly

[0:22:21] Voice 10: i see a nod okay okay trustee allen yeah

[0:22:26] Trustee Allen: i'm just following up with trustee peterson said that

[0:22:29] Trustee Allen: well actually it was just mentioned in the middle of february didn't they so um

[0:22:33] Trustee Allen: i'm just wondering whether we should actually have an actual timeline or just

[0:22:38] Trustee Allen: within this motion that's that's all or

[0:22:40] Voice 3: whether this is okay for staff

[0:22:47] Voice 3: if i can speak my motion go

[0:22:49] Voice 9: ahead just that i i didn't put any um specific dates in here because

[0:22:56] Voice 9: uh i thought that the what this committee want might want to do is just to endorse this direction

[0:23:03] Voice 9: direction and uh without the specific timelines and dates and uh those decisions will be made by

[0:23:10] Voice 9: with executive committee and and um that this was sort of a message to them that we thought the same

[0:23:18] Voice 9: uh so i i wanted to leave it a little open in in that uh things continue to change and

[0:23:24] Voice 9: uh we didn't have all the details at this meeting and um i uh i mean we've got good input

[0:23:32] Voice 9: put I can put dates in if you guys want to but I think it might be better just to leave it open

[0:23:37] Voice 9: like this with the idea of endorsing the idea the direction thank you yeah um staff ratio um

[0:23:45] Voice 8: my comment is mostly administrative if you could maybe by friendly amendment or by

[0:23:49] Voice 8: friendly amendment other word statement after the word policy oh does it currently yes I'm sorry

[0:23:55] Voice 9: it's supposed to be there yeah my motion

[0:23:58] Voice 9: is endorse the timeline for the trust policy statement

[0:24:02] Voice 9: amendment project be extended to ensure that all input

[0:24:10] Voice 9: from First Nations can be addressed, yeah.

[0:24:12] Voice 9: Thank you.

[0:24:14] Voice 3: Trustee Peterson.

[0:24:18] Voice 6: Thank you, Chair.

[0:24:19] Voice 6: So I had a slightly different motion prepared

[0:24:22] Voice 6: and I just want to check in with staff.

[0:24:24] Voice 6: My motion was about indicating to a recommending

[0:24:33] Voice 6: to Executive Committee and Trust Council

[0:24:36] Voice 6: to grant the extension.

[0:24:37] Voice 6: And I'm just wondering,

[0:24:39] Voice 6: I have no problem with this motion here,

[0:24:40] Voice 6: but I'm wondering if that direction is needed or useful.

[0:24:45] Voice 6: And because if not, I won't bother,

[0:24:47] Voice 6: but if it's good to have that,

[0:24:49] Voice 6: then I'll bring that motion after this motion is done.

[0:24:53] Voice 8: I think this is sufficient.

[0:24:55] Voice 8: If I was to add this to a staff report

[0:24:57] Voice 8: to explain that Trust Programs Committee

[0:24:59] Voice 8: is in support of an extended timeframe,

[0:25:01] Voice 8: I think that I would be able to provide that

[0:25:03] Voice 8: that to executive and trust counsel, it would convey the message. I'm just wondering, endorse

[0:25:08] Voice 8: the timeline. I'm wondering if you should read that trust programs committee endorsed that the

[0:25:12] Voice 8: timeline be extended.

[0:25:15] Voice 3: Yeah. Yes. I, I, sorry, that, that would be better. So Robert, if you

[0:25:22] Voice 8: perhaps add the word that after the word endorse.

[0:25:26] Voice 9: Endorse that. Yes.

[0:25:28] Voice 8: Okay. Thank you. Yeah. So I'm

[0:25:30] Voice 8: think I could, so in answer to your question, I don't think that's necessary. I'm happy to convey

[0:25:35] Voice 8: that this is generally to whichever body's making decisions, we can convey this.

[0:25:40] Voice 6: Great,

[0:25:41] Voice 3: thank you. Any other comments from anybody? Okay, then I'd like to call the vote.

[0:25:50] Voice 3: All those in favor, please raise your hand. Okay, and if we can lower our hands.

[0:26:01] Voice 3: Any opposed? Scooch back over so I can see.

[0:26:07] Voice 10: Not seeing any opposed, this motion is carried. Thank

[0:26:09] Voice 10: Thank you very much. And again, just for clarification to anyone listening in, First Nations have been advised that this Trust Council may be coming forward with additional changes and they are fully aware of that position.

[0:26:26] Voice 10: So I just wanted to make that also clear. Thank you very much.

[0:26:30] Voice 10: All right. Is there anything else to report on this section, Steph Rader?

[0:26:36] Voice 10: I

[0:26:37] Voice 8: know I'll just let you know at the bottom of your briefing we note that we are continuing to work with a communications consultant to support everyone, as we go through a public release of the document to have materials available to trustees and the public

[0:26:48] Voice 8: to help explain the changes. So that work is continues to be in progress.

[0:26:52] Voice 10: Thank you.

[0:26:54] Voice 8: Sorry, I

[0:26:55] Voice 10: was just going to ask if staff stores that has anything else that she would like to add that would be good information for anybody to know, while we have you here.

[0:27:03] Voice 10: here thank

[0:27:04] Voice 4: you uh no I think

[0:27:06] Voice 3: that's good thanks awesome

[0:27:07] Voice 10: all right thank you very much okay so

[0:27:11] Voice 10: moving along then in our agenda we're on to the stewardship education program and the speaker

[0:27:18] Voice 10: series survey results um so who would like to speak to this I believe that'll be Steph Rader

[0:27:26] Voice 10: again yes

[0:27:27] Voice 8: this this is back to me um so you had asked us to go out to the public and solicit their

[0:27:32] Voice 8: their views on topics for, um, future webinars, um, quite, it would seem based on your prior

[0:27:38] Voice 8: discussions, probably for the next fiscal year. Um, and so we did go out to the public, you'll

[0:27:43] Voice 8: see from August 31st to September 15th, and the results of those are presented, um, for your

[0:27:48] Voice 8: information and the, um, attachments to the briefing. Um, essentially, um, no surprise to

[0:27:54] Voice 8: staff that groundwater and, uh, wildfire are the two top topics along with native plant gardening

[0:28:00] Voice 8: as sort of you're running out your top three but a wide variety of topics suggested and we've

[0:28:06] Voice 8: provided all of the engagement results to you on this agenda to inform your decisions about

[0:28:11] Voice 8: I think this was meant to inform your decision to request funding for future stewardship education

[0:28:16] Voice 8: and then contemplate for the next year what topics you might like to consider providing

[0:28:23] Voice 8: stewardship education about so we're happy to take questions I'll note that program coordinator

[0:28:29] Voice 8: Jillian Nichols who's on a secondment at this time did this survey but I think I can take most

[0:28:34] Voice 8: questions at this as needed.

[0:28:37] Trustee Allen: Thank you.

[0:28:38] Voice 8: Trustee Allen?

[0:28:40] Trustee Allen: Yeah thank you well yay Hornby 66 responses

[0:28:44] Trustee Allen: my god I did I really flaunted it I'll have to say. My thing is just based on you know staffing

[0:28:52] Trustee Allen: staffing issues staffing issues I've been rethinking this whole thing and I think that

[0:28:56] Trustee Allen: But I think it would be better if we had sort of almost like the legislative monitoring piece where people can go off and look at, you know, reports and whatever that are within the whatever bylaw or something that's passed and they can just go off and look at themselves.

[0:29:14] Trustee Allen: And I'm thinking that we should just somehow provide all these different webinars that are already out there and not put anything effort into that.

[0:29:22] Trustee Allen: And based on the open-ended questions, because personally, it's all about open-ended questions.

[0:29:28] Trustee Allen: That's where you get the meat and just the meat of what people actually really think instead of a yes-no answer.

[0:29:35] Trustee Allen: And just looking at all those responses, there's a real need for people wanting to know what Islands Trust is all about.

[0:29:43] Trustee Allen: You've got veterans to understand the role of Islands Trust, how Islands Trust came about, meaning preserve and protect.

[0:29:49] Trustee Allen: tech what's the trust looks like how islands trust is governed versus other agencies and

[0:29:55] Trustee Allen: it's just on and on and i just think that here's this opportunity for us to actually uh

[0:30:00] Trustee Allen: do a webinar like that to just give us sort of a human side to Islands Trust and you know in

[0:30:07] Trustee Allen: and I've also been pushing for having actually the directors put them out there and um because

[0:30:13] Trustee Allen: in my community and I'm sure other communities and just based on these open-ended questions

[0:30:17] Trustee Allen: or answers excuse me that there is really a there's a disconnect with uh what Islands Trust

[0:30:25] Trustee Allen: is what you know why they exist and and the community members and even people have been

[0:30:30] Trustee Allen: living on our islands for ages they still don't get what islands trust is all about and I think

[0:30:35] Trustee Allen: this is a great opportunity for us to do something in that regard thank you

[0:30:41] Voice 10: that's a great suggestion

[0:30:43] Voice 10: thank you very much trustee Ellen I think that's worth having a conversation about later

[0:30:48] Voice 10: um trustee Peterson thank

[0:30:52] Voice 6: you chair um so I found this uh the survey results really interesting

[0:30:57] Voice 6: interesting um and uh great that the groundwater conservation wildfire prevention were the top two

[0:31:06] Voice 6: items as the the committee had um sort of suggested that those might be two of the two of

[0:31:14] Voice 6: the things that we might follow up I'm just noticed though that the next um three in the top

[0:31:20] Voice 6: top five the native plan gardening the invasive species removal rain gardens um those items

[0:31:29] Voice 6: interesting uh some of them almost seem to me um to be the sort of thing that the Island's

[0:31:39] Voice 6: Trust Conservancy might have more information on and certainly around the invasive species part

[0:31:46] Voice 6: part um and I'm wondering if I I know that the Conservancy just like trust programs probably

[0:31:55] Voice 6: has some capacity issues but I'm wondering if uh especially around the invasive species

[0:32:01] Voice 6: part if if there's um some potential that the Conservancy might do some work on that piece

[0:32:08] Voice 6: and of course we would we can't tell them to but maybe we could request uh having identified that

[0:32:15] Voice 6: it's a like one of the top interests good

[0:32:20] Voice 3: point um festy fast thank you chair uh

[0:32:29] Voice 9: thank you i was

[0:32:30] Voice 9: interested and congratulations horn beyond getting the uh uh participation well done i'm um uh bowen

[0:32:38] Voice 9: as you know has been um preoccupied with uh k project curtis and huge uh community conversations

[0:32:44] Voice 9: valuable constructive ones around these happenings and through those conversations on Bowen

[0:32:53] Voice 9: groundwater conservation and wildfire also emerged as the what seems to be the highest

[0:33:01] Voice 9: concern from the community and I take your point trustee Allen about

[0:33:10] Voice 9: what is the island's trust being a topic worthy of consideration although it would it is it does

[0:33:19] Voice 9: it meet stewardship education objectives or is it more of a trust council kind of thing

[0:33:29] Voice 9: about how and will it fit in with the trust policy statement update you know where will

[0:33:37] Voice 9: So that's where those kinds of conversations seem to me to be. I'm not poo-pooing it. I'm just saying when it comes to stewardship education, I think it's more about what citizens who are living on the islands can do and how can they help their islands be more resilient and also help preserve and protect.

[0:34:01] Voice 9: And it seems to me, I mean, I'm not going to go looking for the, what is the purpose of the stewardship education program, but this is what is the task of the Trust Programs Committee.

[0:34:13] Voice 9: And regarding, Trustee Peterson, your suggestions about the rain gardens, the native plant gardening, and the species at risk on your property,

[0:34:24] Voice 9: It seems to me that those could be folded in to any discussion about groundwater conservation.

[0:34:30] Voice 9: We'll probably talk about rain gardens and recharge areas and that kind of thing.

[0:34:36] Voice 9: And anything about wildfire risk reduction, we'll probably talk about native plants over some of those really flammable invasives.

[0:34:52] Voice 9: and how to have good plants around your garden

[0:34:59] Voice 9: as it's in the next topic on our agenda here.

[0:35:03] Voice 9: So I'm more interested in the groundwater conservation

[0:35:11] Voice 9: and wildfire.

[0:35:15] Voice 9: I'm wondering, Trustee Freider, sorry, Trustee Freider,

[0:35:21] Voice 9: um director frader can you tell us um uh where is the in terms of the um freshwater strategy

[0:35:30] Voice 9: and rolling that out is that coming in january and if that's coming out soon maybe uh that can

[0:35:38] Voice 9: address the groundwater conservation we could focus on wildfire because the risk was so high

[0:35:44] Voice 9: this year for both of those um i'm just curious um

[0:35:48] Voice 8: yes that is coming in january that will be

[0:35:50] Voice 8: be rolling out information around that and the new mapping that we've got that we'll be putting

[0:35:54] Voice 8: online for people so we'll be rolling out information starting in January through the

[0:35:58] Voice 8: through the direction you've already given us for those webinars right

[0:36:01] Voice 9: okay great well then I then I

[0:36:04] Voice 9: my my uh my interest is in the um wildfire uh topic and I can I can speak to that more

[0:36:12] Voice 9: when we get to the next uh section as well but I've discovered that even people that I

[0:36:19] Voice 9: that our conservation-oriented people here on Bowen Island

[0:36:27] Voice 9: have different ideas about what fire-smarting is

[0:36:31] Voice 9: than what Bowen Island Municipality has been trying to get across.

[0:36:36] Voice 9: And we've got updated plans and things,

[0:36:39] Voice 9: also by Bruce Blackwell Company, by the way.

[0:36:42] Voice 9: And there's this pervasive idea that you have to sort of clear out to 100 meters, clear all the trees and things. And whereas Bowen is using 30 meters for coastal ecosystems, and it's just certain actions that need to be taken, not wholesale clearing.

[0:37:04] Voice 9: and that's just an example, but I was a bit startled by a conversation I had recently as

[0:37:12] Voice 9: part of a biodiversity project. Anyway, that's my input for now. Thank you.

[0:37:23] Voice 9: Thank

[0:37:23] Voice 3: you, Trustee Fast. Trustee Allen.

[0:37:27] Trustee Allen: Thank you, Chair. No, I just wanted to follow up with Trustee Fast. I do think that the knowledge

[0:37:33] Trustee Allen: of Islands Trust is stewardship frankly because I'll give you a little analogy I think let's just

[0:37:42] Trustee Allen: see Islands Trust the organization is like the umbrella and stewardship are the gumboots there

[0:37:50] Trustee Allen: you go think about that one but as I'm not saying that all of this is not important like I'm totally

[0:37:56] Trustee Allen: on the groundwater conversation as conversation yeah conversation and conservation and rain and

[0:38:04] Trustee Allen: and wildfire, it's really important.

[0:38:06] Trustee Allen: But the thing is, if we don't do these webinars

[0:38:08] Trustee Allen: on those particular topics,

[0:38:10] Trustee Allen: it's not like there's nothing else out there.

[0:38:12] Trustee Allen: There's a lot out there and that's all.

[0:38:13] Trustee Allen: I'm just thinking about capacity.

[0:38:15] Trustee Allen: And yes, a lot of those responses didn't have anything

[0:38:18] Trustee Allen: to do with stewardship per se, but they were responses.

[0:38:22] Trustee Allen: And I think we got to listen to them.

[0:38:24] Trustee Allen: And as I was saying earlier,

[0:38:27] Trustee Allen: this is an opportunity for us.

[0:38:29] Trustee Allen: Thank you.

[0:38:30] Trustee Allen: thank

[0:38:32] Voice 10: you um i was going to make a couple of comments myself um so regarding the webinar

[0:38:40] Voice 10: on islands trust who we are what we do why we're in existence those might be elements that could

[0:38:47] Voice 10: be fed into the 50th anniversary topic that that was being brought forward through trust council

[0:38:54] Voice 10: as a thought. I'm in favor of asking Conservancy if they're willing to do a webinar on native

[0:39:05] Voice 10: gardens, invasive species, or rain gardens, as that does seem to fit within their value

[0:39:10] Voice 10: as well. It doesn't preclude us from doing them, but it would be nice if we can get a

[0:39:18] Voice 10: few extra up in us, and maybe they were already talking about doing it. It might just be worth

[0:39:22] Voice 10: a query those were my only thoughts and i thank you all for for your great suggestions that

[0:39:27] Voice 10: awesome um director freder um

[0:39:33] Voice 8: thank you chair yes listening to the conversation it occurs to me you

[0:39:36] Voice 8: might want to pass a resolution asking executive committee as part of their communication strategy

[0:39:40] Voice 8: that we're developing to consider doing webinars to introduce the islands trust and maybe hooking

[0:39:45] Voice 8: it to the 50th is a great idea so that might be something for you to consider with regard to

[0:39:49] Voice 8: asking the Conservancy to take on webinars, it's not really within their mandate to do broad public

[0:39:54] Voice 8: education. They're more sort of a management of land and the species within those lands.

[0:39:59] Voice 8: It's more within the purview of Trust Council to do that coordinating function of providing public

[0:40:04] Voice 8: education as a result of furthering sort of the objectives of various levels of government. So

[0:40:08] Voice 8: I'll just offer that. Certainly, by all means, you can put a resolution into the board. I will note

[0:40:12] Voice 8: that the board is certainly dealing with some capacity constraints. So I can expect I know what

[0:40:16] Voice 8: the answer is but certainly you could ask the board to reflect on that request but certainly

[0:40:22] Voice 8: it does seem more squarely within the powers of council to do no

[0:40:26] Voice 10: worries thank you very much for

[0:40:27] Voice 10: that clarification so then maybe what we can do is the bottom three items we can put on our agenda

[0:40:33] Voice 10: for next fiscal year because they're very valuable in and of themselves okay would anybody be

[0:40:46] Voice 10: interested in putting together a motion regarding um the webinar for it then putting it up to

[0:40:57] Voice 10: executive committee to bring forward uh for the 50th anniversary does anybody else think that

[0:41:02] Voice 10: that's a good idea or not i

[0:41:04] Voice 3: do i do okay so then make a motion i'll try um i move that

[0:41:14] Voice 3: that Trust Programs Committee request

[0:41:18] Voice 3: the Executive Committee to put on their work program?

[0:41:24] Voice 3: I'm

[0:41:25] Trustee Allen: trying to remember what Director Frieder said.

[0:41:27] Trustee Allen: Help me.

[0:41:29] Trustee Allen: You

[0:41:30] Voice 3: might want to ask them to consider it

[0:41:31] Voice 3: as part of a communication strategy.

[0:41:34] Voice 3: Okay, to consider, what do we call it?

[0:41:40] Voice 3: Islands Trust, why, who, what?

[0:41:46] Voice 3: Sorry, I'm terrible at this on the fly.

[0:41:51] Voice 3: Maybe somebody else could do it.

[0:41:52] Voice 3: just to do with just uh adding

[0:41:57] Trustee Allen: the topic of islands trust background what is it what are

[0:42:01] Trustee Allen: you trying to say what am i trying to say here who

[0:42:04] Voice 10: we are what we do what we're here yeah exactly

[0:42:07] Trustee Allen: i better understand the role of islands trust for topic as

[0:42:14] Voice 3: a webinar in the 50th anniversary

[0:42:20] Voice 3: celebration apologies no worries for taking

[0:42:28] Voice 3: it on yeah

[0:42:30] Trustee Allen: i'm never going to do this again

[0:42:31] Trustee Allen: game did

[0:42:35] Voice 3: anybody get anything out of that sorry robert let's just see what's on there i mean i'm

[0:42:44] Voice 3: better at editing

[0:42:44] Trustee Allen: something if i see it there you go that's that the trust programs committee

[0:42:49] Trustee Allen: requests that executive committee consider the topic of the role of islands

[0:42:56] Voice 3: trust as a possible

[0:42:59] Voice 3: webinar does

[0:43:02] Trustee Allen: it have to be a webinar i don't know we could do something right um does do we want to

[0:43:06] Trustee Allen: say a webinar we said that yeah

[0:43:09] Voice 10: why not yeah

[0:43:10] Trustee Allen: consider the topic of the role of trust as a

[0:43:12] Trustee Allen: webinar for the 50th anniversary but islands trust 50th anniversary celebration

[0:43:20] Voice 3: and does the role of

[0:43:36] Voice 3: encompass the who what and why well that is that a given i hope we could we could put that in i

[0:43:51] Voice 3: I suppose.

[0:43:53] Voice 3: Or just leave it in and see what comes

[0:43:55] Voice 3: back out of

[0:43:56] Voice 3: the topic of the Islands Trust.

[0:44:01] Voice 3: There's too many topics, Mary.

[0:44:07] Voice 3: The rule of Islands Trust.

[0:44:11] Voice 3: Do you want to put brackets?

[0:44:14] Voice 3: Sorry.

[0:44:15] Voice 3: Bracket on what and why?

[0:44:18] Voice 3: Sure.

[0:44:19] Voice 9: Just because we've been talking about that.

[0:44:21] Voice 3: After

[0:44:22] Voice 9: the word webinar?

[0:44:24] Voice 3: No, after trust.

[0:44:31] Voice 3: Bracket who, what.

[0:44:33] Voice 3: And why.

[0:44:34] Voice 3: Oh, not that trust, the Islands Trust as a webinar, role of Islands Trust, bracket,

[0:44:40] Voice 3: who, what, where, why, what, why. Yes, thank you.

[0:44:50] Voice 11: Well

[0:44:51] Voice 3: done. Okay. Are you happy with that?

[0:44:58] Trustee Allen: Not in relation, as a webinar, not in relation, like it's not in a relation, as a webinar

[0:45:06] Voice 3: for the, or as presented, as a webinar to present at the Islands Trust 50th anniversary.

[0:45:16] Voice 3: anniversary. There we go. Thank you. All right. You happy with that now? Yes, thank you. Okay.

[0:45:38] Voice 3: Do we have a seconder to the motion? Trustee Peterson, thank you.

[0:45:44] Voice 10: Do you want to speak to

[0:45:45] Voice 10: any further to your motion?

[0:45:48] Trustee Allen: I think I've said enough. Thank you.

[0:45:50] Voice 10: No worries. Is there any

[0:45:51] Voice 10: discussion on the motion? Trustee Peterson?

[0:45:56] Voice 6: I'm just wondering if it should say to present

[0:45:58] Voice 6: for the Islands Trust 50th anniversary.

[0:46:09] Voice 3: Does that change the

[0:46:12] Voice 10: intent of your wording, Trustee Allen?

[0:46:14] Trustee Allen: No,

[0:46:15] Voice 3: it's just six of one and half a dozen of another, I think.

[0:46:18] Voice 3: Sounds good.

[0:46:19] Voice 3: Yeah.

[0:46:20] Voice 3: Okay.

[0:46:21] Voice 3: Any other comments, questions, discussion?

[0:46:26] Voice 3: Trustee Fast?

[0:46:29] Voice 9: Just a question about why a webinar,

[0:46:33] Voice 9: are uh thinking about all the different communication tools that are out there uh and

[0:46:40] Voice 9: would this can you tell me more uh alex about what or trustee allen about what you're envisioning

[0:46:47] Voice 9: here because if it gets um uh you know there's a lot of passionate discussion that people want to

[0:46:54] Voice 9: have uh and um uh strongly held points of view and things are you thinking about uh

[0:47:02] Voice 9: you've used the word present so that implies that you just want to uh uh present it and um

[0:47:09] Voice 9: uh but i wanted to be clear about your reason for presenting it as a webinar i'm

[0:47:17] Trustee Allen: not attached to it

[0:47:18] Trustee Allen: as a webinar i was just staying with it because that's sort of where we're at in this particular

[0:47:22] Trustee Allen: discussion that's when we're talking about webinars um i'm sure the staff would come up

[0:47:26] Trustee Allen: with different yeah i'm not attached to it as a webinar at all and i i do understand that it could

[0:47:32] Trustee Allen: be open up a lot of conversations that are that shouldn't be happening and but i do would like

[0:47:37] Trustee Allen: to see some opportunity for engagement with staff especially the directors in some way and i think

[0:47:43] Trustee Allen: it can be done uh in a light respectful manner so but it could also be a fun thing and you know

[0:47:54] Trustee Allen: another it could be like a wholly different thing where it's just uh not a powerpoint but as you

[0:47:58] Trustee Allen: said some other form of media so i'll leave it open but at this point i think this could be a

[0:48:05] Trustee Allen: starting point i don't know whether are you saying maybe just to take the word out of webinar and

[0:48:09] Trustee Allen: just say some package from

[0:48:12] Voice 9: what you said i'm just wondering if you wanted to insert the words after

[0:48:16] Voice 9: webinar or other communication strategy or something. Sure, I

[0:48:22] Voice 3: take that. I know. Yeah.

[0:48:26] Voice 3: Thank you. That

[0:48:27] Voice 3: was, that helps

[0:48:28] Voice 9: me understand the motion better. Thank you.

[0:48:35] Voice 10: I was just going

[0:48:36] Voice 10: to make a comment based on what we were talking about here. I like the idea of a webinar. It's

[0:48:42] Voice 10: a little bit more fun and engaging than just reading a paper. We have a few other forms of

[0:48:49] Voice 10: of communication, like pamphlets and whatnot

[0:48:51] Voice 10: that sort of describe who we are.

[0:48:54] Voice 10: But there are people that learn or are more,

[0:49:00] Voice 10: what's the word I'm looking for?

[0:49:02] Voice 3: Maybe willing to watch a live person talking.

[0:49:14] Voice 3: Disappeared.

[0:49:20] Voice 3: Yes, I agree.

[0:49:23] Voice 10: But for everyone, so it's just nice.

[0:49:25] Voice 10: I like the idea.

[0:49:26] Voice 10: I think it's nice to have another option available.

[0:49:32] Voice 10: I don't think we've had a webinar like this um anyway

[0:49:36] Voice 3: trustee we missed

[0:49:37] Voice 10: part of your talk

[0:49:38] Voice 10: I'm afraid to

[0:49:39] Voice 10: see Evan oh I'm so sorry I was just saying I like the idea of a webinar because there

[0:49:44] Voice 10: are there are different people who learn or uh retain information in different ways and and I

[0:49:49] Voice 10: know that there's information out there that's already written but I haven't and I could be

[0:49:53] Voice 10: wrong there could be another webinar or a video of explaining this but I just think it's a really

[0:49:58] Voice 10: really nice form of communication um that would help other people understand and it's just a fun

[0:50:06] Voice 10: we can have

[0:50:07] Voice 3: a little fun with it as well that's all I was saying okay thank you welcome

[0:50:17] Voice 3: yeah thank

[0:50:21] Voice 6: you chair um and I would just uh add that of course we're we're making a request of

[0:50:28] Voice 6: executive committee to consider the topic and and and so i don't know how how much more we want to

[0:50:37] Voice 6: um spend on this uh you know on the wording here because it's going to go to executive committee

[0:50:45] Voice 6: and and uh you know hopefully they will

[0:50:48] Voice 3: consider it perfect okay um i'm not seeing any more hands

[0:50:57] Voice 10: going up, so I'm going to call the question. All those in favour of the

[0:51:01] Voice 3: motion on the floor,

[0:51:02] Voice 3: please raise your hand. Thank you. We can lower our hands. Is any opposed? Not seeing any hands

[0:51:20] Voice 3: raised. This motion is carried. Thank you very much. Okay, I'm going to just jump back to

[0:51:31] Voice 10: Director Freyja. Is there anything else to discuss on this section, or can we move on to the

[0:51:40] Voice 10: webinar

[0:51:41] Voice 8: briefings so not happy to um so at this time we haven't heard um so this time what what

[0:51:47] Voice 8: would we would anticipate is that you will leave your budget request for stewardship education

[0:51:51] Voice 8: funds as currently requested financial planning and then we would bring you a project charter

[0:51:56] Voice 8: in may for the or april or may for the next following year at which time you would select

[0:52:01] Voice 8: the topics we'll likely recirculate this to you at that time um such that you could then tell us

[0:52:06] Voice 8: what things you want us to work on in the next fiscal year with those renewed funds if that

[0:52:11] Voice 8: sounds all right to the committee thank

[0:52:13] Voice 3: you sounds good to me and seeing thumbs up as well all right

[0:52:21] Voice 3: so let's move on then to the welfare webinar resources yeah i'm happy to introduce this

[0:52:31] Voice 8: please let me know if the background noise here is too much we've got garbage trucks in the parking

[0:52:35] Voice 8: lot um so uh this is being brought to you at your request to inform your decisions about whether or

[0:52:42] Voice 8: not to proceed with wildfire um webinar from the trust um we've done our best with the limited

[0:52:47] Voice 8: resources available right now to sort of cast around we had very few trustees respond to a

[0:52:52] Voice 8: request for resources um and so this is being provided to you with some background you'll note

[0:52:57] Voice 8: um i will note for you that in the attached table we've missed um a webinar that had been prepared

[0:53:02] Voice 8: by the southern gulf islands um or sorry about the from the capital regional district about the

[0:53:08] Voice 8: southern gulf islands wildfire so that resource was missed and there's a companion wildfire

[0:53:13] Voice 8: resiliency plan so those two resources were missed in this table trustee fast had recently

[0:53:19] Voice 8: circulated to the committee some resources from bowen including a brochure and that brochure was

[0:53:25] Voice 8: part of the reason we have looked at amending your stewardship tips document that you'll consider in

[0:53:29] Voice 8: a future briefing as as there's a lot of efforts going on in this region to customize the fire

[0:53:34] Voice 8: smart guidance to suit the coastal Douglas fir and coastal western hemlock ecosystems

[0:53:41] Voice 8: in a manner that's suitable for islands. We'll note at the end of this briefing, if you scroll

[0:53:46] Voice 8: to the bottom of this page here, Robert, as part of the research and sort of casting about for

[0:53:50] Voice 8: resources, there was a conversation held with Keith Erickson, my apologies to him, I've spelt

[0:53:55] Voice 8: his name wrong, a Galliano resident, and he just noted that he's been working on a demonstration

[0:54:01] Voice 8: project um on that island looking at reducing fuel loads around the school there um that takes

[0:54:08] Voice 8: care of both fire smart methods and preserving biodiversity and forest restoration so it was

[0:54:14] Voice 8: sort of co during that conversation the idea emerged that maybe a tour and a video of this

[0:54:19] Voice 8: work might be something that would be of interest that would be different from the other resources

[0:54:22] Voice 8: that are currently out in the island webinar sphere.

[0:54:30] Voice 8: That said, that is sort of a labor intensive undertaking

[0:54:33] Voice 8: rather than just arranging for speakers to come on camera.

[0:54:36] Voice 8: So just to offer up that as a suggestion

[0:54:38] Voice 8: that emerged during the research.

[0:54:40] Voice 8: We are happy to take further input into the table

[0:54:44] Voice 8: because I'm quite sure there are other resources

[0:54:45] Voice 8: that are also missing and we can bring it back to you

[0:54:48] Voice 8: if you wish as an updated table at a future meeting

[0:54:49] Voice 8: if that's of interest.

[0:54:50] Voice 8: trust um with that back to the chair and i'm happy to take questions director freighter

[0:54:57] Voice 9: trustee fast

[0:54:58] Voice 9: um thank you i like the idea of um uh keith erickson leading a sort of uh documentation of the

[0:55:09] Voice 9: um example project i think exemplify is one of those uh encourage enable empower educate

[0:55:18] Voice 9: Another one of those E words that we don't see enough of is the examples, especially on islands, and, and especially when on the news you see the enormous big fires and the people in dire straits and koalas burning up and all this horrible stuff.

[0:55:39] Voice 9: um it's more uh positive to give people ideas about what they could actually do and a school

[0:55:45] Voice 9: is a nice um um way everybody can identify with the school and uh uh i think that sounds like a

[0:55:54] Voice 9: great idea to me it sounds like more of a film uh so i agree that more um or more like a video

[0:56:02] Voice 9: uh following somebody around is quite different than um uh than doing a webinar as you say i think

[0:56:10] Voice 9: there would be more resources needed um uh i like that and i also like the idea of uh adding to this

[0:56:19] Voice 9: table for example the stuff i just sent this morning sorry about that and um uh and other

[0:56:25] Voice 9: things that uh will come up because i think this this whole area of uh wildfire risk is changing

[0:56:32] Voice 9: and recommendations and information about old growth

[0:56:40] Voice 9: and all these kinds of new information is coming.

[0:56:42] Voice 9: So I like the idea of Director Fraeder's suggestion

[0:56:46] Voice 9: that this collection of resources for wildfire be updated

[0:56:53] Voice 9: until we come up with a selected topic.

[0:56:58] Voice 9: And even if it doesn't become a stewardship,

[0:57:03] Voice 9: education product it's still good for island communities as well as other trustees and

[0:57:14] Voice 9: other organizations in the group so those are my two suggestions thank you

[0:57:19] Voice 3: thank you

[0:57:25] Voice 3: trustee Allen go ahead yeah

[0:57:28] Trustee Allen: I actually have my apologies I have lots more stuff to send to

[0:57:33] Trustee Allen: to Director Frater on more local information on wildfire.

[0:57:38] Trustee Allen: So I will be sending that.

[0:57:39] Trustee Allen: So I think that it will be,

[0:57:41] Trustee Allen: probably every day you could be getting new information

[0:57:43] Trustee Allen: because it's out there and there's more and more new stuff

[0:57:45] Trustee Allen: and it's, yeah, so it's very top of our mind right now.

[0:57:54] Voice 10: So I think though, we're going to have to make a decision

[0:57:58] Voice 10: if we're planning on getting something out for February,

[0:58:01] Voice 10: we will need to make a decision during this meeting

[0:58:04] Voice 10: as to what direction we're going to ask staff to go in so I think the question on the table is

[0:58:11] Voice 10: do we ask staff to go ahead with the interview webinar that was originally proposed do we ask

[0:58:19] Voice 10: staff to rework some of the videos that are already in here or a combination of both

[0:58:30] Voice 10: some of the ones that i've watched had great information in them some of them were very long

[0:58:37] Voice 10: um so yeah i think i think we need to have a discussion as a committee right now

[0:58:41] Voice 10: and come to some agreement as to what direction we should ask staff to go and if we're going to

[0:58:49] Voice 10: make the february timetable for having a

[0:58:52] Voice 3: wildfire webinar available does anybody have any thoughts

[0:59:04] Voice 3: I guess I'd like to ask

[0:59:07] Trustee Allen: Director Frater, like how much, you know, where do we stop

[0:59:11] Trustee Allen: in terms of sending you more and more information in terms of our webinars?

[0:59:15] Trustee Allen: Maybe we should just have a, okay, this is a cutoff date or something and that might

[0:59:21] Trustee Allen: help so they will have something to present in February or something.

[0:59:27] Trustee Allen: But so I just want to be clear.

[0:59:30] Trustee Allen: So the amended speaker series is regarding Keith Erickson, is that correct?

[0:59:36] Trustee Allen: the top there is that what um

[0:59:38] Voice 3: okay

[0:59:41] Voice 8: i'm happy to respond so um those are the motions that you

[0:59:44] Voice 8: passed in august was to adopt a project charter around the speaker series um which had you

[0:59:49] Voice 8: producing three webinars um but you had you sort of had endorsed that um and wanted to have a

[0:59:55] Voice 8: further discussion about whether to hold that third one which would be about wildfire um i'll

[0:59:59] Voice 8: I'll just jump.

[1:00:00] Voice 8: up in right if should you wish to proceed with doing something around working with Keith Erickson

[1:00:03] Voice 8: it will likely cost more than you currently allocated that said you have um you get stewardship

[1:00:09] Voice 8: education funding which you currently allocate to two buckets one is the living in the trust area

[1:00:13] Voice 8: mailing the other is the speaker series for this year anyway um I my best guess right now based on

[1:00:19] Voice 8: indications is that you're not going to spend the full living in the trust area budget so we could

[1:00:23] Voice 8: come back to you and say you you likely can reallocate some money over to this and bump up

[1:00:28] Voice 8: the money available. I think you're looking at probably to get someone in to make and edit a

[1:00:34] Voice 8: video and do those interviews, probably $4,000 to $5,000 is what I would expect, just back of

[1:00:40] Voice 8: the envelope math here. That said, you might have it available within this budget and the budget for

[1:00:45] Voice 8: living in the

[1:00:45] Voice 8: trust area surplus because we've got fewer real estate sales than we anticipated,

[1:00:50] Voice 8: I think. But I can't state that categorically until we get further into the mailing.

[1:00:55] Voice 8: but that would be the information I have to share at this time should you want to go that way

[1:00:59] Voice 8: I will also note I would need to contract this out we don't have the capacity on staff

[1:01:03] Voice 8: and currently don't even have the program coordinator back in the role until January

[1:01:07] Voice 8: so we're essentially muddling through until then okay

[1:01:13] Voice 3: good info um trustee fast yeah thank you

[1:01:19] Voice 9: Claire that clarifies something for me um because at the previous item we just talked about select

[1:01:26] Voice 9: a topic when we know whether we've got the budget or not and so maybe what we could do at this

[1:01:32] Voice 9: meeting to advance everybody on the islands is opportunities to learn more about wildfire while

[1:01:39] Voice 9: they still have gardening time before wildfire season commences again is to turn this list

[1:01:49] Voice 9: into something uh that's on the website and that uh we can refer people to uh as a um as a resource

[1:02:00] Voice 9: if they want to find out more about uh how to reduce wildfire risk uh check out these resources

[1:02:07] Voice 9: and uh i i um i took somebody's point uh trustee evans i think you mentioned some of them are

[1:02:14] Voice 9: really long uh to add to this table i think the idea of putting a um uh how long is it column

[1:02:23] Voice 9: might be a good idea as well uh like a survey it gives people an idea of what am i committing to

[1:02:30] Voice 9: if i if i uh click on this and uh so that they can make choices uh and um but otherwise i i would

[1:02:40] Voice 9: would like to suggest that maybe staff could put this together and get it up on the website

[1:02:50] Voice 9: by February or whatever the date is that we want to make sure that it's out there for people to

[1:02:55] Voice 9: as they start thinking about the wildfire to come and then we could when we find out more about

[1:03:03] Voice 9: budget we could add uh something else whatever that might be and it might be as simple as uh

[1:03:13] Voice 9: at the lower cost and lower effort side of it to get um keith erickson as a webinar speaker

[1:03:20] Voice 9: to show with him showing photos of the work he's done and if there is more money available

[1:03:26] Voice 9: um we could uh perhaps do a at least a clip of him of following him around on the property or

[1:03:36] Voice 9: or him taking us on a walkabout as part of that webinar um i think there's different ways to do

[1:03:42] Voice 9: it doesn't have to be all or nothing and um but we still don't know whether we've got any budget

[1:03:46] Voice 9: yet so i don't want to do a whole bunch of planning now except to get the uh these are

[1:03:52] Voice 9: are good resources and there's plenty of them here already and then if trustee alan and i are

[1:03:56] Voice 9: still sending things in there might be um more uh particularly if we bring it to trust council

[1:04:03] Voice 9: as a draft list that might uh uh bring even more examples of um resources specific to islands so

[1:04:13] Voice 9: that people could uh obviously look to ones that they want to that's a few suggestions over

[1:04:20] Voice 10: that's

[1:04:22] Voice 10: That's a brilliant suggestion. I really like that. That sort of addresses a few people's

[1:04:28] Voice 10: comments on rather than remaking something when there's so much resource out there already.

[1:04:35] Voice 10: I love the idea of getting all of this on the website. I think the only thing that we'd have

[1:04:40] Voice 10: to look for is permission to do so, which I don't think will cost as much as making a whole

[1:04:45] Voice 10: new webinar. And if that's the case, perhaps we can move to one of the other top five items

[1:04:52] Voice 10: and move bring that forward as well, such as that the native garden or invasive species

[1:04:59] Voice 10: and bring that forward for this fiscal. If we're if we're planning on on if we have the

[1:05:06] Voice 10: if we have the capacity to do another

[1:05:08] Voice 3: webinar, as a thought. And those are my comments. I'm

[1:05:23] Voice 10: bring that up at the next meeting um so

[1:05:29] Voice 9: trustee fast yes go ahead um i'd like to make a motion

[1:05:34] Voice 9: and uh i apologize i haven't sketched this all up this is emerging from our our discussion here

[1:05:41] Voice 9: uh so if you're if you're ready robert i'd like to move that trust programs committee

[1:05:48] Voice 9: requests staff to bring

[1:05:53] Voice 3: a draft, bring a list of wildfire prevention materials, table one, to Trust Council in December for endorsement as a stewardship education resource.

[1:06:35] Voice 3: That's extremely rough. I'm sorry about that.

[1:06:37] Voice 3: i'll just wait for there we go i'll let you read over

[1:06:49] Voice 10: that trustee first and confirm that that's

[1:06:52] Voice 10: the motion that you're wishing to bring to the table yeah

[1:06:59] Voice 3: if it could be um to bring the list

[1:07:03] Voice 3: rather than a uh two trust councils december meeting i think maybe it should say uh for

[1:07:19] Voice 3: For

[1:07:19] Voice 9: discussion as a, yeah, discussion as an

[1:07:25] Voice 3: online stewardship education resource to be posted at, yeah, thank you, to be posted by February 2004, or in February 2004.

[1:07:55] Voice 3: 24.

[1:07:57] Voice 9: Yes, thank you.

[1:07:58] Voice 9: Gosh.

[1:07:59] Voice 9: And if the word, yeah, by could be changed to in, then I'll stop.

[1:08:04] Voice 9: Thank you.

[1:08:04] Voice 9: that's what i move thank

[1:08:06] Voice 3: you do we have a seconder um can i just friendly amendment

[1:08:14] Voice 3: posted on islands trust website is that a given

[1:08:19] Voice 3: um sure i'm happy to have that in there

[1:08:24] Voice 3: i have to post it on the islands trust website okay so okay happy uh trustee

[1:08:50] Voice 10: peterson are you

[1:08:50] Voice 10: seconding the motion i'm

[1:08:55] Voice 6: sure i'll second it but i just had a comment so go

[1:09:00] Voice 3: ahead um

[1:09:04] Voice 6: just two things um one and and is just a consideration of um do we need any permissions

[1:09:16] Voice 6: to post any of these links on the website and if not that's great um that that's wonderful

[1:09:23] Voice 6: Wonderful. And then, darn it, I've forgotten

[1:09:28] Voice 3: what the other one was. I'll go ahead and pass.

[1:09:32] Voice 3: No worries. Throw your hand up again when you remember.

[1:09:38] Voice 10: And yeah, I believe that that was

[1:09:40] Voice 10: something that I raised as well, is we have to go and get permission to post these. Trustee Fass,

[1:09:47] Voice 10: do you want to speak to your motion any further?

[1:09:50] Voice 9: Oh, thank you. Just that I think this is a,

[1:09:54] Voice 9: So we've got a piece of work in front of us that staff have already done.

[1:10:00] Voice 9: I'm assuming that people will send more information or provide them, staff can receive it at Trust Council.

[1:10:11] Voice 9: And this doesn't have to be the be all and end all list.

[1:10:17] Voice 9: It's just that this work is already done.

[1:10:19] Voice 9: staff with their limited resources we're asked asking them through this um motion to bring it

[1:10:26] Voice 9: onto the trust council agenda see what trust council thinks and uh uh and if trust council

[1:10:32] Voice 9: um uh decides to go ahead with it it's a really low cost um uh way of making sure that people who

[1:10:42] Voice 9: really want this information and can benefit from it have it available the work's already been done

[1:10:48] Voice 9: we're basically saying any more bits let's put this up on the website so it seems to me to be

[1:10:55] Voice 9: an efficient use of staff time thank you thank you

[1:10:58] Voice 11: trustee peterson

[1:10:59] Voice 3: yeah

[1:11:04] Voice 6: um the part i had

[1:11:06] Voice 6: just remembered was about adding um further resources and of course there's we can we can

[1:11:13] Voice 6: probably look at doing that if trust council approves the the general concept of that um

[1:11:21] Voice 6: but i was just uh going to say that if um trustee fast and trustee allen have things that they want

[1:11:27] Voice 6: to add to the list hopefully that could be done before that list goes to trust council

[1:11:33] Voice 6: it was just what i was thinking but um then of course there's the issue of whether the

[1:11:40] Voice 6: committee needs to vet that i don't know anyway uh just sort of talking out loud here i don't

[1:11:45] Voice 6: have any any any problem with with this request and getting this off to trust council's consideration

[1:11:53] Voice 10: no worries i just have a a process question out of curiosity because i'm not sure um so any changes

[1:12:01] Voice 10: that we make to the website this has to get um approval from trust council before website changes

[1:12:07] Voice 10: are made is that correct

[1:12:08] Voice 8: no no as the director of communications i make we can direct changes

[1:12:13] Voice 8: changes to the website and this is your sort of program page for the stewardship education program

[1:12:18] Voice 8: so no we can simply post that said what I would think I would do is get the feedback from trust

[1:12:23] Voice 8: council in December we would rework it add it to your February agenda get your endorsement and then

[1:12:28] Voice 8: post it sounds

[1:12:30] Voice 10: good thank you all right do we have any other discussion on this motion and

[1:12:36] Voice 3: if not I

[1:12:37] Voice 3: will call the question not seeing any hands raised oh you didn't

[1:12:45] Voice 10: ask us to raise our hands if we're

[1:12:47] Voice 10: in favor no that's because i i was just starting to call the question i was wait i was giving time

[1:12:52] Voice 10: to see if anyone had any further discussion oh

[1:12:54] Voice 9: i see i'm sorry you've got us so well you've got

[1:12:58] Voice 9: me so well trained no

[1:13:01] Voice 10: i'm just giving i'm just in case there was any last conversation i just

[1:13:04] Voice 10: wanted to give a moment for people to actually find the button all right so not seeing any hands

[1:13:09] Voice 10: raised i'm going to call the question all those in favor

[1:13:13] Voice 3: please raise your hands brilliant thank

[1:13:20] Voice 3: you if you can lower your hands. Do we have any opposed? Not seeing any opposed. This is carried.

[1:13:32] Voice 3: Thank you very much. All right. Is there any

[1:13:40] Voice 10: further discussion on the section regarding the

[1:13:44] Voice 10: webinars on the wildfire program?

[1:13:48] Voice 3: Can we move on to the next topic? Okay. Yes, go ahead.

[1:13:58] Voice 8: So if I might ask Chair, so at this point we've got direction to hold two groundwater webinars

[1:14:02] Voice 8: for you and no direction for the third well we had direction that we you wanted a wildfire one

[1:14:08] Voice 8: but we don't have enough direction to proceed with it did you want to wait until your February

[1:14:12] Voice 8: meeting I do think it's a part of the reason we were asking you to make a decision at this

[1:14:16] Voice 8: meeting or provide guidance is when we advertise them it's good to advertise all three at once

[1:14:20] Voice 8: if you wanted that said if you're wanting to do something like undertake a filming on island with

[1:14:27] Voice 8: Keith Erickson I can't offer assurance we can get that done by February March particularly

[1:14:31] Voice 8: given the staff capacity issues right now so it might be that you want to you know we could bring

[1:14:37] Voice 8: back more information about that to your February meeting and you then ask us to undertake it

[1:14:40] Voice 8: through February March for sort of a later time in which case we'd have to promote it separately

[1:14:45] Voice 8: I just want to offer you hope but a little bit of realism about our capacity to pull it off

[1:14:50] Voice 8: if you wanted to simply invite Keith Erickson to come on camera as you discussed and have a

[1:14:54] Voice 8: conversation and perhaps invite others to reflect on the work that was done that might be more

[1:14:59] Voice 8: achievable i

[1:15:00] Voice 10: will let trustee fast talk and then i will have my comments uh

[1:15:06] Voice 9: thanks all i was going

[1:15:07] Voice 9: to say was um uh we haven't had a chance to meet or see keith erickson and see what his

[1:15:14] Voice 9: on-camera presentation skills are like and uh it's it's very challenging to do that kind of work

[1:15:21] Voice 9: um uh having had some experience doing that and it's not um uh a given that he might

[1:15:30] Voice 9: It might actually be a stronger presentation as a webinar with photos, as opposed to online walking around in nature.

[1:15:39] Voice 9: Also, there's risks involved with that kind of work, not just in presentation styles and how people are used to seeing online videos these days,

[1:15:50] Voice 9: but also just the weather and things like that can bump the costs up enormously when it comes to filming day.

[1:15:57] Voice 9: So I just think the idea of asking him to be a speaker

[1:16:03] Voice 9: at a webinar is a kind of a way of seeing,

[1:16:08] Voice 9: is that the best medium?

[1:16:10] Voice 9: Maybe it will be before we take the more expensive step

[1:16:14] Voice 9: or look at other options that may come forward

[1:16:18] Voice 9: at the December meeting from other trustees.

[1:16:21] Voice 9: Thank you.

[1:16:23] Voice 10: Okay, my hand seemed to have magically went down.

[1:16:26] Voice 10: So I'll let Trustee Ellinger

[1:16:27] Voice 10: and then I'll make my comments.

[1:16:29] Trustee Allen: Yeah, I agree with what Trustee Pass is just here to basically I was going to say that and also, um, you know, it's a lot of money and we all, you know, we have some pretty good guys on our island that could do a presentation on FireSmart and so there's a lot more than this individual on Gabrielle and so, and yeah, we don't know what his style is, but I just have concerns with the money, the money could be put somewhere else.

[1:16:56] Trustee Allen: Yeah, that's my comment. Thank you.

[1:16:58] Trustee Allen: you

[1:16:59] Voice 3: thank you see

[1:17:02] Voice 10: okay so for myself I'm very much along the same vein as everybody else

[1:17:06] Voice 10: that's spoken I think with all of the webinars and videos that we're hopefully going to be

[1:17:13] Voice 10: posting in February that should address a lot of the information that people are going to be

[1:17:19] Voice 10: looking for rather than us creating a whole new webinar I would prefer myself if we could

[1:17:28] Voice 10: put that money towards something else, like I said, maybe one of the other top five webinars

[1:17:36] Voice 10: that came out of the survey that we just did. Trustee Peterson, and I apologize for my whining

[1:17:42] Voice 10: dog. Trustee Peterson?

[1:17:45] Voice 6: Thank you, Chair. So I just want to sort of pitch in here. I'd like the idea

[1:17:53] Voice 6: of seeing if we can get some island-based expertise

[1:18:04] Voice 6: for more of a question and answer type webinar

[1:18:09] Voice 6: with a bit of presentation,

[1:18:11] Voice 6: but some ability for interactive, for asking questions.

[1:18:16] Voice 6: I think that would be a lot more useful

[1:18:17] Voice 6: than spending money on a video

[1:18:22] Voice 6: because there are these other,

[1:18:25] Voice 6: resources out there. So I think if we're going to pursue this as a webinar, what I'd like to see more is that sort of question, you know, a bit of presentation, but more of a question and answer so people can have the opportunity to, you know, sort of get that personal understanding from some island-based experts. I think that'd be a lot more useful than spending money on a video.

[1:18:54] Voice 10: Agreed. Trustee Fast, thank you.

[1:18:58] Voice 9: Thanks, Chair. I like the idea that Trustee Allen and now Trustee Peterson have put forward about

[1:19:05] Voice 9: the island-based, both as the people who can speak to what works on their island, but also to

[1:19:18] Voice 9: bring in the idea that there's lots of expertise available on this, and if it could be, and

[1:19:24] Voice 9: And help people connect across, get a feeling for more islands than just one.

[1:19:32] Voice 9: Because I think people, when it's just one island, is not as strong as when there are multiple islands or many islands.

[1:19:44] Voice 9: And I like the idea of if we, just to develop the idea a little bit more,

[1:19:50] Voice 9: rather than um one person presenting a video it might be a uh a number of people from a number

[1:19:59] Voice 9: of islands either coming into a webinar or maybe eventually doing some kind of filming or

[1:20:05] Voice 9: sending in their video clips on tiktok i don't know but the idea of um uh getting multiple uh

[1:20:14] Voice 9: uh, voices and, um, examples together that could be like a little, uh, uh, launch pad for

[1:20:23] Voice 9: Island conversations. Um, and for example, um, among Island groups or among trustee with

[1:20:31] Voice 9: trustees, uh, talking to constituents or, or, uh, um, fire departments talking to, uh, whoever,

[1:20:39] Voice 9: Anyway, I just think that that would that that's an idea that I think fits with the stewardship kind of seed bed that we can do with our limited resources.

[1:20:53] Voice 9: Thank you. Thank

[1:20:55] Voice 3: you. Trustee Allen.

[1:20:58] Trustee Allen: Yeah, I just want to echo once again what's been said all the above.

[1:21:02] Trustee Allen: And, yeah, just remembering when we had the water stewardship with William Shuba, it was really good because there was an opportunity for the Q&A as well as the presentation.

[1:21:12] Trustee Allen: And that's really important. And I agree with Trustee Peterson and Trustee Faust. So thank you.

[1:21:18] Voice 10: OK, so I'm just going to say I think we need to give some direction to staff as to what we want them to do.

[1:21:24] Voice 10: We've made one resolution about all the materials that we received in Table A, but I think we have

[1:21:33] Voice 10: to provide them with some direction as to what to do with the rest that is being requested.

[1:21:39] Voice 10: Director Frater?

[1:21:40] Voice 8: I would just note, if you could scroll down a little bit Robert,

[1:21:44] Voice 8: the other conversation that was had was with Ruth Waldrick with Transition Salt Spring Society.

[1:21:48] Voice 8: So, Transition Salt Spring Society. She's been doing research locally into wildfires and she was interested in hosting a panel for us and bringing together speakers so that there's a resource person there we could contract to provide an honoraria to, to pull something together with different examples from different islands, something like that might be a possibility. I did not speak directly with Ruth so I can't speak to it, but just wanted to draw your attention that might be another option.

[1:22:15] Voice 3: Yeah.

[1:22:15] Voice 3: Oh, right.

[1:22:17] Voice 3: Good.

[1:22:18] Voice 3: Trustee Peterson.

[1:22:22] Voice 6: yeah thank you and and thank you director freighter i think that that's that's an

[1:22:28] Voice 6: excellent notion um and uh and so i'm thinking that i i'd be willing to put a motion together

[1:22:40] Voice 6: i'll try and speak slowly here because i haven't unfortunately i haven't planned this out but i

[1:22:48] Voice 6: would move that trust programs committee request staff to look

[1:22:56] Voice 3: into um having a having someone um

[1:23:11] Voice 6: such as ruth waldick uh assemble a panel of island based uh

[1:23:18] Voice 3: wildfire i don't um experts uh

[1:23:30] Voice 3: resource people for a wildfire webinar discussion and Q&A.

[1:23:52] Voice 3: And Robert, we do apologize for so many on-the-fly resolutions and motions.

[1:24:00] Voice 3: We really

[1:24:00] Voice 10: appreciate you being

[1:24:01] Voice 3: able to do this for us.

[1:24:06] Voice 3: Okay, Trustee Peterson, I'm going to let you read over that and tweak it as you need to.

[1:24:12] Voice 3: can i suggest moderate versus assemble yeah okay

[1:24:21] Voice 6: i moderate and

[1:24:25] Voice 3: i would just say

[1:24:26] Voice 3: webinar after session or if i might robert um ruth's last name as as we have it in the briefing

[1:24:49] Voice 3: is w-a-l-d-i-c-k okay um do we have so

[1:25:13] Voice 6: maybe after maybe after islands trust it could say

[1:25:18] Voice 6: uh area so that it doesn't imply staff persons which we don't have

[1:25:26] Voice 3: i'll second it thank you

[1:25:34] Voice 3: trustee allen um do you want to speak further to this trustee peterson uh

[1:25:40] Voice 6: i think this is i'm

[1:25:41] Voice 6: hoping this is close enough uh based on the conversation for staff uh like enough direction

[1:25:46] Voice 6: for staff to to um do some follow-up with and yeah i think i i left it i i purposely said someone

[1:25:57] Voice 6: such as in case um in case the ruth isn't available or or willing and maybe there's one of

[1:26:06] Voice 6: those other piece people um certainly there is i was looking at the the i guess it was the first

[1:26:16] Voice 6: item on table one. I was looking at the video there. There's some folks that speak on that

[1:26:24] Voice 6: video that might be willing and soon. Anyway, I think we've got the intent here good enough

[1:26:34] Voice 6: that I'm happy to

[1:26:37] Voice 3: move on. Sorry, I just froze. Did you

[1:26:44] Voice 10: finish your comments?

[1:26:47] Voice 10: comments yes

[1:26:48] Voice 6: yes i i i was just saying i i think we've got enough direction for staff here i'm

[1:26:53] Voice 6: comfortable with it if staff is um

[1:26:55] Voice 10: do you do you want to put any timeline on this or leave it open

[1:26:59] Voice 10: ended uh

[1:27:02] Voice 6: obviously we wouldn't hear back before our february meeting so i and and i sort of thought

[1:27:08] Voice 6: i heard some indication from staff earlier that february was when we might um try and get some

[1:27:16] Voice 6: more clarity if we if we didn't make any other strong decision today okay

[1:27:23] Voice 10: sounds good um does

[1:27:26] Voice 3: anybody else have any comments or discussion on the item in the motion okay i'm not seeing any

[1:27:35] Voice 3: rent oh

[1:27:36] Voice 10: goodness me hands raised um so i'd like to call the motion oh trustee allen no

[1:27:43] Trustee Allen: sorry too fast

[1:27:45] Voice 10: All those in favour,

[1:27:46] Voice 3: please raise your hand. Apparently Rhian is in favour too.

[1:27:53] Voice 3: If we can lower your hands.

[1:27:59] Voice 10: I don't know what I've just pressed.

[1:28:02] Voice 10: Sorry, give me one moment. I'm still trying here.

[1:28:05] Voice 10: Don't worry, you can hardly hear your dog. I can hardly hear him.

[1:28:10] Voice 10: Oh, good. He is crawling all over me at the moment. Any opposed, please raise your hand.

[1:28:19] Voice 10: Seeing none opposed, this motion carries. Thank you.

[1:28:25] Voice 10: uh director freder thank

[1:28:29] Voice 8: you so following that motion i might i'll just let you know my approach

[1:28:32] Voice 8: will be that we'll proceed with advertising a two-part webinar around water just focused on

[1:28:36] Voice 8: water and we'll plan to bring back advice to you at your february meeting um i will work with staff

[1:28:43] Voice 8: as they're available to see if we can put something on in march using this fiscal year's money but

[1:28:46] Voice 8: we'll bring that advice back to you in february and then we'd have to promote it separately um

[1:28:52] Voice 8: there'd be a little loss of efficiency there in terms of funding and we might not use the full

[1:28:56] Voice 8: suite of methods for the wildfire one but given just the high interest in the topic that doesn't

[1:29:00] Voice 8: cause a lot of concern so just wanted to let you know that would be my approach um and it may

[1:29:05] Voice 8: may be that you put some risk at delivering at this fiscal year but as you're intending to

[1:29:09] Voice 8: continue the project into next fiscal year it would simply be if you don't do it this fiscal

[1:29:13] Voice 8: the funds would be made available put into surplus and then you'd pull from next fiscal year's money

[1:29:19] Voice 8: so happy to take any questions around that but just wanted to make clear how i'll be approaching it

[1:29:23] Voice 8: Thank

[1:29:25] Voice 3: you for that. Does anyone have any further questions? Not

[1:29:32] Voice 10: seeing anyone raising their hands?

[1:29:35] Voice 10: Okay, do you have anything further to raise or discuss on this, Director Frater?

[1:29:41] Voice 10: No, thank you.

[1:29:42] Voice 10: Okay, so let's move on in our agenda now to Living in the Trust Area Project Update. And once again, back to you.

[1:29:50] Voice 8: Thank you.

[1:29:51] Voice 8: Thank you.

[1:29:52] Voice 8: This is just to simply, this is a briefing just to inform you about some changes we're

[1:29:56] Voice 8: making to the project and how we're proceeding with this particular project.

[1:30:00] Voice 8: project you had asked that we bring together two products into one which is now done and it's

[1:30:06] Voice 8: attached for your review and also to let you know that we proactively we had heard from a number of

[1:30:11] Voice 8: sources some concern with a sentence that was in the stewardship tips brochure that we had you know

[1:30:17] Voice 8: some staff had attempted to plain language some wildfire information that's custom to the islands

[1:30:24] Voice 8: but it was too plain language it had been too condensed to be effective and so we approached

[1:30:29] Voice 8: Blackwell kindly volunteered to draft a refined sentence for us, which is included in your

[1:30:35] Voice 8: briefing there. We have amended the document with this more fulsome sentence and brought it here

[1:30:42] Voice 8: for your review. We have ordered simply a small print run for this next mailing in order to get

[1:30:48] Voice 8: it out. But again, we'll put in a more full mailing once this is time to sort of percolate

[1:30:52] Voice 8: through the system, as it were, make sure everyone's comfortable, and then we'll do a larger

[1:30:56] Voice 8: print run of the publication. And finally, just letting you know, the new mailing will go out in

[1:31:02] Voice 8: the next little while to 309 property purchasers of 250 properties in November, slightly less than

[1:31:10] Voice 8: we had projected. So we think we're anticipating some savings there, but I will get back to you

[1:31:14] Voice 8: in that February once the mailing's gone and we've sort of done the next run for the next mailing in

[1:31:19] Voice 8: the spring. And then based on those new numbers, we may come back to you in February with some

[1:31:25] Voice 8: small adjustments you may want to reconsider if you want to have the same budget request

[1:31:28] Voice 8: but it's hard to get to pay what real estate sales will be for the next year

[1:31:33] Voice 8: but you can reconsider that in February happy to take any questions I

[1:31:39] Voice 6: just note that trustee

[1:31:41] Voice 6: Evans has put a thing in the chat that she's taking the dog out do we just want to take

[1:31:46] Voice 6: five minutes and come back sure yeah that sounds

[1:31:49] Voice 3: great okay okay

[1:31:50] Voice 6: thank

[1:31:52] Voice 3: you

[1:31:53] Voice 8: sorry about that oh

[1:31:55] Voice 8: trustee evans the committee in your absence just decided to take a five minute break

[1:32:00] Voice 3: okay no worries so we'll be back in five minutes yeah no worries yeah are you done

[1:32:15] Voice 3: okay i'm going walking yeah robert or trustee evans if you're still there perhaps we could

[1:32:31] Voice 3: meet trustee evans's line that wasn't mine okay i'm not sure who that was i don't know who that

[1:32:39] Voice 3: would have come from okay thank you okay are we all back sorry about that okay i think everyone

[1:42:34] Voice 3: is still muted okay awesome okay no

[1:42:38] Voice 10: worries um so trustee allen you had your hand up for comments

[1:42:45] Voice 10: or questions on yeah

[1:42:47] Trustee Allen: um when i let when i read this when i like the layout and everything um

[1:42:53] Trustee Allen: i just felt it didn't seem to be much emphasis on seemed very the language doesn't seem strong

[1:43:00] Trustee Allen: enough with regard to first nations for some reason to me when i was reading it

[1:43:04] Trustee Allen: uh and i was looking at how these little bubbles of you know you have the little round bubbles

[1:43:09] Trustee Allen: about cultural sites and cultural areas and cultural significance and cultural reasons

[1:43:14] Trustee Allen: and cultural valuable areas and and then right at the very end under protect nature then you have

[1:43:20] Trustee Allen: protection of cultural and archaeological sites and i really felt that that

[1:43:25] Trustee Allen: should have been emphasized throughout maybe the archaeological part as well

[1:43:29] Trustee Allen: maybe on just nitpicking and um and then probably at the toll-free number as well at the very very

[1:43:36] Trustee Allen: end instead of just you know the 1-800 number you can dial

[1:43:41] Voice 3: islands trust as opposed to just

[1:43:43] Voice 3: that number that's my comments thank you thank you i

[1:43:50] Voice 10: had noticed that there had been some other

[1:43:52] Voice 10: hands up or maybe if i move my cursor there we go trusty fast uh thank you chair

[1:43:57] Voice 9: um i uh

[1:43:59] Voice 9: I had two questions.

[1:44:03] Voice 9: One is page 43, where it, thank you, at the bottom of page 43, where it refers to the new text that Director Frater pointed out on page 36 of our agenda, beyond 10 meters and up to 30 meters.

[1:44:21] Voice 9: My question there is, it doesn't say anything in there about to reduce the risk of wildfire.

[1:44:31] Voice 9: and it doesn't include it i thought maybe it would be over under think about the trees

[1:44:35] Voice 9: but that talks about healthy forests and it uh says climate change resilience water protection

[1:44:41] Voice 9: maybe that's a place where it could save and to reduce the risk of wildfire um but somewhere it

[1:44:47] Voice 9: needs to say that otherwise the question is why are you doing all those things that are in uh

[1:44:52] Voice 9: between 10 meters and 30 meters which is terrific i just think somewhere a mention of wildfire could

[1:44:57] Voice 9: could be uh my second one is or reduce the risk of wildfire the second one is uh i i assume all

[1:45:07] Voice 9: these are tailored by the island and uh question for director freighter do you have text that you

[1:45:14] Voice 9: can use again for bowen island municipality do you need me to look at it or will you do that

[1:45:18] Voice 9: through

[1:45:19] Voice 3: bowen staff sorry if you could clarify that which section do you think is specific to

[1:45:28] Voice 3: bowen

[1:45:29] Voice 9: okay uh the back of the zoning

[1:45:33] Voice 8: bylaws page yes each of those are custom to the islands and

[1:45:39] Voice 8: they're on an annual cycle for review so when we reach that point the staff would be looking at it

[1:45:46] Voice 8: to see if it needs an update bowen staff um bowens yeah bowen staff are with trustees yeah i i would

[1:45:52] Voice 8: leave that with program coordinators to who they typically approach that's great often we'll just

[1:45:57] Voice 8: following through the phone numbers and see who answers make sure they're the right people okay

[1:46:01] Voice 8: thank you yeah and about the wildfire risk i don't want to do the wordsmithing i'm just

[1:46:05] Voice 8: bringing it to attention thank you i've i've made that note and i'll pass it on to morgana

[1:46:09] Voice 8: who will help with the formatting thank you uh

[1:46:14] Voice 10: trustee ellen i'm

[1:46:15] Trustee Allen: sorry i just read something

[1:46:17] Trustee Allen: in my notes i forgot um just to fall for the first nations i just want asking director claire

[1:46:22] Trustee Allen: sorry director freighter under the first nations the first pay bylaws and zoning regulations the

[1:46:29] Trustee Allen: first nations paragraph like i was under the assumption that you engage with first nations

[1:46:36] Trustee Allen: may be required where i thought may well we engage all the time especially when there's any

[1:46:44] Trustee Allen: development on waterfront it's all something involves the first nation so i was just wondering

[1:46:48] Trustee Allen: the language of may be required i

[1:46:52] Voice 8: think we're leaving it like that right now because it covers

[1:46:54] Voice 8: all manner of possible applications um and so i think we can leave it at that stage for now

[1:47:00] Voice 8: because of course there's some where we're still finding our way as to when and

[1:47:04] Voice 8: how the engagement

[1:47:05] Voice 8: might happen so i think at this point in time i'm comfortable leaving it at may as the world

[1:47:10] Voice 8: evolves here i think that will change to a must at some point but i don't think we're quite there

[1:47:14] Voice 8: yet in all circumstances okay

[1:47:20] Voice 3: does anybody else have any other questions or comments on the update

[1:47:29] Voice 3: date. I'm not seeing any other hands being raised. Director Frey, did you

[1:47:38] Voice 10: have any final comments on

[1:47:39] Voice 10: this before we move on?

[1:47:41] Voice 8: I'll simply say that I've noted a comment on the stewardship tips document

[1:47:46] Voice 8: to make reference to wildfire possibly in the think about trees kind of preamble area and then

[1:47:51] Voice 8: we'll take an overall review as it relates to mention of cultural and archaeological sites and

[1:47:56] Voice 8: see if there's any more opportunity for more prominence there and then I will suggest we'll

[1:48:01] Voice 8: just make those changes and go ahead unless the committee wants us to hold on a print to bring

[1:48:06] Voice 8: it back for review perhaps maybe with the committee's endorsement I'll share with the chair

[1:48:09] Voice 8: prior to republishing and then we'll go ahead and make those small edits and

[1:48:13] Voice 8: run do a print run sounds

[1:48:16] Voice 10: good does anybody have any objections to that that suggestion

[1:48:23] Voice 1: okay

[1:48:23] Voice 3: thank you for the review brilliant

[1:48:27] Voice 10: thank you all right let's move on to the next item in our

[1:48:32] Voice 10: agenda, which is the Proposed Trust Programs Committee 2024 meeting schedule. And I will let

[1:48:41] Voice 10: Director Freda walk through this. I do have one comment that I would like to make after

[1:48:46] Voice 10: you've brought this through.

[1:48:48] Voice 8: Okay, thank you. Yes, this is just being provided as an annual item for

[1:48:51] Voice 8: you to pick your dates for the next year. These would be for your regularly scheduled meetings.

[1:48:57] Voice 8: I would just note, we have discussed in the past that we would likely schedule special meetings

[1:49:02] Voice 8: meetings for consideration of the draft policy statement so that you will likely have a full

[1:49:07] Voice 8: dedicated day, you know, up to the committee, but staff will likely recommend it be an in-person

[1:49:12] Voice 8: workshop type day to look at the policy statement in addition to these regularly scheduled meetings.

[1:49:18] Voice 8: And your budget request to financial planning committee that I put in on your behalf

[1:49:23] Voice 8: allows for up to two in-person meetings at this time is what's been proposed for the budget.

[1:49:28] Voice 8: it. I'm also happy to take questions on this, and thanks to Robert Barlow for putting it together.

[1:49:36] Voice 10: No worries. So the comment that I was going to make had to do with the trust policy statement

[1:49:42] Voice 10: meeting, which we are anticipating will fall somewhere in the February-March time frame.

[1:49:49] Voice 10: So my question comment was going to be, should we have the February 12th meeting currently

[1:49:58] Voice 10: scheduled as in an in-person for this or leave it as is and schedule a special

[1:50:06] Voice 10: meeting shortly thereafter. This is a discussion item not that I have any

[1:50:12] Voice 10: particular way one way or another. I'll leave that open if anybody wants to make

[1:50:17] Voice 10: any other comments on that. Trustee Fast.

[1:50:21] Voice 9: Thank you. Just to let staff know that

[1:50:25] Voice 9: That Bowen Island Municipal Council, which I have to be at those council meetings, they're now meeting Monday afternoons.

[1:50:34] Voice 9: This was temporary through the fall, and I expect it to be continued, but I don't have a draft schedule yet.

[1:50:43] Voice 9: So if you could ask staff to check in with Sophie, our council clerk at Sophie and Cigna.

[1:50:58] Voice 9: Thank you.

[1:50:59] Voice 9: Then I can, because I want to be involved, but I can't do both.

[1:51:03] Voice 9: Thank you.

[1:51:05] Voice 10: Okay, so should we make a suggestion then that until that has been clarified,

[1:51:11] Voice 10: because obviously it'd be really difficult to continue on

[1:51:15] Voice 10: and and we don't want to lose you in this commissary um or you know have you not attend

[1:51:20] Voice 10: your bowen meetings um that we bring this we can we can um we can agree on the dates via an r an rwm

[1:51:32] Voice 3: uh once that's been clarified yes i think that's the

[1:51:38] Voice 8: way to go um so if you could all tell us here

[1:51:41] Voice 8: if these dates work and then if there is a conflict with bowen um we may have to run a little doodle

[1:51:46] Voice 8: a poll or something along those lines to check an alternate date with you all um and then once

[1:51:50] Voice 8: we've sort of got certainty that most people can attend most meetings um we could put it out by

[1:51:55] Voice 8: resolution without meeting but i'll check with robert barlow to correct any of that

[1:51:59] Voice 8: um noting that trustee allen has his hand thank

[1:52:02] Voice 10: you uh trustee allen thank

[1:52:06] Trustee Allen: you chair um i'm not

[1:52:08] Trustee Allen: partial based on my you know the paragraph there on page 47 regarding why electronic meetings are

[1:52:14] Trustee Allen: are way better. I don't see an issue with having, I have an issue with this in-person meeting

[1:52:21] Trustee Allen: regarding policy statement. I think it could be done totally fine in an electronic format.

[1:52:27] Trustee Allen: I do have issues when we have vibrant at the trust council level and it's a larger body,

[1:52:32] Trustee Allen: but you know, in this group, this is a small group. I think we do quite well in this format

[1:52:38] Trustee Allen: electronically and I'd like us to stay with that. Yes, it'd be lovely to see your lovely faces and

[1:52:44] Trustee Allen: person, but I think this is just more expedient and we should stay with that.

[1:52:50] Voice 10: Yeah, that might

[1:52:51] Voice 10: work for most people. Unfortunately, it doesn't work for me. As you can see, I can't have my video

[1:52:55] Voice 10: going and I keep losing signal. So I miss a lot of conversation. And I think that would be very

[1:53:01] Voice 10: difficult for me to be involved while I'm missing a lot of the conversation. So for me, like if

[1:53:11] Voice 10: people maybe we can do a hybrid where some people can do electronic and others like myself who are

[1:53:17] Voice 10: going to struggle with that format um do in person yeah

[1:53:23] Trustee Allen: sorry it's not about that uh yes you have

[1:53:25] Trustee Allen: issues there is that your whole island or is that just your location or just curious in terms of

[1:53:31] Voice 10: all of south panda like this the the gallon point area we have no direct line of um for any

[1:53:40] Voice 10: um provider and and i'm right now on satellite and this is as good as it gets

[1:53:47] Voice 3: wow satellite oh

[1:53:49] Voice 10: yeah this is uh starlink so

[1:53:54] Voice 10: anyway off topic um trustee peterson yeah

[1:54:01] Voice 6: i just wanted to weigh in i i think uh i i

[1:54:03] Voice 6: do support the the in-person um meeting concept for uh for the trust policy statement um discussion

[1:54:13] Voice 6: and uh if if Nanaimo still seems viable I I thought would certainly be my preference if

[1:54:20] Voice 6: it's a Monday in Nanaimo I can make it a one-dayer

[1:54:22] Voice 1: um

[1:54:24] Voice 6: and and I do think uh especially

[1:54:27] Voice 6: given the internet challenges also just um reflecting back on on last term um when regional

[1:54:35] Voice 6: planning committee got the opportunity to to meet in person um down at their Nanaimo regional

[1:54:42] Voice 6: regional district office was very, actually very, very positive. I think we all agreed it was good

[1:54:48] Voice 6: to actually have that opportunity to have those discussions in person. So I just want to support

[1:54:53] Voice 6: that concept.

[1:54:55] Voice 10: Thank you. And I think it's also good for free-flowing discussion too. Trustee Fast?

[1:55:03] Voice 9: Oh, just was going to bring to your attention the option that I think Trustee Allen has done

[1:55:10] Voice 9: in the past, which is to, you could travel to somewhere that did have good Wi-Fi, like a hotel

[1:55:19] Voice 9: room in Nanaimo or something, and run the meeting from there. And then I think that's a possibility

[1:55:30] Voice 9: as well. It's a sort of different kind of hybrid, but whatever works for people. I just, that's

[1:55:37] Voice 9: another option thank you

[1:55:38] Voice 10: for sure um we're not we're not constrained to one or the other and

[1:55:43] Voice 10: i'm quite sure we can find a solution that works for everyone um director freighter thank you um

[1:55:51] Voice 8: i'll provide some background to my recommendation for the in-person um just based off the experience

[1:55:55] Voice 8: of last term the committee struggled somewhat electronically to get into the details of the

[1:56:00] Voice 8: policy statement and we noted when they did get together in nanaimo and had the access to flip

[1:56:04] Voice 8: charts and the ability to just have more a more free-flowing conversation than you get on these

[1:56:10] Voice 8: electronic meetings we made a lot of progress in terms of decision making around recommendations

[1:56:14] Voice 8: to trust program to trust council out of that one meeting that we had seen over a course of

[1:56:19] Voice 8: many prior meetings so i'll just reflect on that experience um that it staff noted it was a lot

[1:56:25] Voice 8: more progress made and the ability to have a flip chart and you know do informal polling and all of

[1:56:30] Voice 8: those pieces went a lot more smoothly that said we struggle to provide live streaming and

[1:56:37] Voice 8: out of off-site venues so I'll just reflect on that and it may be by then we'll have more capacity

[1:56:45] Voice 8: but at this time we we struggle with that so both meetings that have been held in Nanaimo over the

[1:56:50] Voice 8: last year and a bit have been without the live streaming component so yeah so hearing that so

[1:56:57] Voice 8: I'll just conclude by saying hearing that we need to talk to Bowen Island Municipality about their

[1:57:01] Voice 8: dates for their proposed Monday afternoon meetings it would be our intention to then

[1:57:07] Voice 8: provide as needed a revised set of dates to all viable doodle poll confirm availability

[1:57:11] Voice 8: and then issue a resolution without meeting and I'll turn to Robert Barlow to see if there's

[1:57:16] Voice 8: anything further that needs to be said.

[1:57:19] Voice 10: Perfect and yeah again I'm going to support what you've

[1:57:24] Voice 10: You've said in-person meetings, when it comes to large topics that involve very delicate

[1:57:33] Voice 10: discussions and decision-making and wordsmithing on such a mass scale, you're going to get

[1:57:39] Voice 10: a lot

[1:57:40] Voice 3: further, a lot quicker.

[1:57:46] Voice 3: And there we

[1:57:48] Voice 9: lost our chair again.

[1:57:49] Voice 9: Yes, we just lost you for a second, Trustee Evans.

[1:57:52] Voice 9: Point made.

[1:57:56] Voice 9: And I think I lost, oh, did I

[1:57:57] Voice 10: lose connection again?

[1:57:59] Voice 9: awesome yes point made well done i think she's doing it on purpose

[1:58:04] Voice 10: having the entire committee together in person to just hash it out around a table without having

[1:58:11] Voice 10: to raise hands and you know have it quite so formal i think it would be better if we could

[1:58:16] Voice 10: have it a little bit more informal to really work this out which unfortunately via zoom it is a very

[1:58:22] Voice 10: very formal setting. So that again is my push and it's only for this one meeting. The rest I'm

[1:58:32] Voice 10: happy, happy, happy to have as electronic. But I think the trust program, the trust policy

[1:58:39] Voice 10: update is critical. We have to be able to get that right. Anyway, that's my little soapbox

[1:58:49] Voice 10: apologies moving on anything else to discuss here right now i don't think so so we're not making a

[1:59:02] Voice 10: decision right now we'll come back to that via rwm so we're going to move on to the next topic

[1:59:09] Voice 10: which is the montreal pledge for the cop 15 diversity biodiversity framework and potential

[1:59:15] Voice 10: impacts for the work of the islands trust and looking at director freder again i'm quite sure

[1:59:22] Voice 10: that you will kick us off with this and then bring in others as needed. Well

[1:59:29] Voice 8: actually I think I will

[1:59:30] Voice 8: turn this over to be introduced by one of the working group members so either Trustee Allen

[1:59:34] Voice 8: or Trustee Fast. Staff are not involved in the writing of this briefing other than formatting

[1:59:39] Voice 8: it and it's coming directly to you from your working group.

[1:59:41] Voice 10: Sounds good. So I will let you

[1:59:45] Voice 10: tell us which one of you would like to introduce it.

[1:59:49] Voice 3: Go ahead Alex. Really? All right. Well I'll

[1:59:54] Trustee Allen: just say first off that

[1:59:56] Trustee Allen: I'm the dissenter.

[2:00:00] Trustee Allen: so you might want to actually have both of us say something but basically the fact that we we

[2:00:07] Trustee Allen: we all got together and then we decided because of the the dissenter me and maybe a few other

[2:00:15] Trustee Allen: different viewpoints in terms of direction that we would just go off and come up with our own

[2:00:21] Trustee Allen: little paragraphs but unfortunately mine was a term paper with apologies but what i wrote it

[2:00:27] Trustee Allen: couldn't be written in one paragraph.

[2:00:30] Voice 3: So essentially, you're getting me one side and

[2:00:39] Trustee Allen: the other side. Yeah, I mean, I will just, I don't know whether you've all read this, but

[2:00:44] Trustee Allen: my concern was, it's a huge concern, is we're going this whole direction in this world where

[2:00:50] Trustee Allen: they're treating nature as a commodity. And everywhere from the David Suzuki Foundation

[2:00:56] Trustee Allen: foundation to giant conservancy groups in Canada. It's all changing and it's been slowly

[2:01:04] Trustee Allen: creeping and creepy along and it's a scary direction. And so I'm not in agreement with

[2:01:11] Trustee Allen: this. I think this is also, it was aimed at cities, not exactly small urban islands and

[2:01:18] Trustee Allen: small rural islands, excuse me. If you look at the list of the Canadian cities that did sign on,

[2:01:25] Trustee Allen: they're cities they're big cities and um so i just didn't think this was pertinent to us it's yet

[2:01:31] Trustee Allen: another thing that comes by us via um a delegation and then it's like well we got to do something and

[2:01:37] Trustee Allen: here we are so that's my side and i think probably you want to hear trustee's fast side because

[2:01:43] Trustee Allen: that's my side sounds

[2:01:46] Voice 10: good thank you trustee fast

[2:01:49] Voice 9: sure i'll just um say there were there were uh

[2:01:53] Voice 9: four of us, and then there were five, because we invited trustee, provincially appointed trustee

[2:02:01] Voice 9: Risa Smith, to speak to us, because she'd been a part of these Montreal discussions at COP 15.

[2:02:10] Voice 9: And she's the chair of the Linus Trust Conservancy. I don't have to go through the whole thing. But we

[2:02:23] Voice 9: his uh work describing that uh point of view and uh the rest of us were more interested in the um

[2:02:32] Voice 9: spatial planning opportunities and uh the um new tools that are available and the um working with

[2:02:42] Voice 9: others using these new tools such as through the biosphere region and with the squamish nation and

[2:02:50] Voice 9: And some of these other ways to use tools that show change over a shorter period of time rather than our static maps that show the way it was back in 2017 or whatever.

[2:03:08] Voice 9: whatever um and also the um uh target three the 30 by 30 pledge um i did uh attend a meeting of the

[2:03:18] Voice 9: um house sound round table i'll get some house sound round table community round table and i

[2:03:25] Voice 9: did ask is this only for cities can can islands trust or bowen island participate yes you can so

[2:03:31] Voice 9: there's a new project and there isn't even a website up yet and i've described that in there

[2:03:36] Voice 9: where we could have all the good work

[2:03:38] Voice 9: of the Islands Trust Conservancy in particular counted

[2:03:44] Voice 9: and be more visible in the conservation community,

[2:03:48] Voice 9: which will help with all kinds of funding

[2:03:50] Voice 9: and things like that, we think.

[2:03:52] Voice 9: And anyway, so this is our briefing.

[2:03:54] Voice 9: It's for Trust Council is the way we've laid it out here

[2:04:00] Voice 9: to share the thinking of the trustee working group.

[2:04:03] Voice 9: And I'd be happy to take any questions or comments.

[2:04:07] Voice 9: um

[2:04:07] Voice 3: comments go ahead trustee evans you're the chair

[2:04:13] Voice 9: you can take it back

[2:04:14] Voice 10: um i do have a couple of questions and comments um my understanding and i believe it wasn't wasn't

[2:04:25] Voice 10: wasn't it reza smith that brought this forward as a delegation at to trust council in the beginning

[2:04:29] Voice 10: that put this on our map no

[2:04:32] Voice 9: i'm sorry that was the uh we look i looked it up and it was the gulf

[2:04:36] Voice 9: island alliance thank you came

[2:04:39] Voice 9: forward as a delegation and uh asked us to um who was the

[2:04:45] Voice 9: speaker for them though do you remember who the speaker was for them i don't remember the person's

[2:04:50] Voice 9: name i'm sorry i didn't for

[2:04:51] Voice 10: some reason i i just i it was not

[2:04:53] Voice 10: it was not risa smith no okay no

[2:04:56] Voice 10: worries um so my my question or my understanding on my memory which um i will admit right now is

[2:05:03] Voice 10: not always the greatest um was that the question posed is whether or not trust council should sign

[2:05:11] Voice 10: onto the montreal pledge but by signing onto the montreal pledge my understanding is that you're

[2:05:17] Voice 10: signing on for everything that's involved in there but it looks to me like you're saying that only

[2:05:22] Voice 10: certain elements are good or relevant to the island trust area so my question to you which

[2:05:29] Voice 10: i'd like to see clarified in this when it goes to trust council is whether or not you are

[2:05:33] Voice 10: proposing or suggesting that Trust Council sign on to the Montreal Pledge or whether or not we

[2:05:41] Voice 10: just look at certain elements and adapt them for our use without signing on to the Montreal Pledge?

[2:05:49] Voice 9: Well thank you and that's a great question. The Montreal Pledge was for nations to sign on to,

[2:05:56] Voice 9: So Canada signed on to the Montreal Pledge and so did many other nations across the globe.

[2:06:05] Voice 9: And I'll be ready to speak to that if I'm part of the introduction there.

[2:06:14] Voice 9: But no, we didn't think that it was appropriate or in scope at all for Islands Trust to sign on to the Montreal Pledge.

[2:06:27] Voice 9: All we can do is a few ideas that might help us in our work, as well as help Canada through this idea of collaborating and working together and showing the Islands Trust nature reserves and conservation covenants that already have been protected so far through our Islands Trust Conservancy arm is one of them.

[2:06:55] Voice 9: And the other one is by adopting some of the new tools and working with others and on this spatial planning kind of idea of the dynamic tools that are out there to show change, as well as edges of things.

[2:07:14] Voice 9: But we can't sign on to the Montreal Protocol.

[2:07:17] Voice 10: protocol um okay so like i said my memory isn't the greatest and i was just trying to

[2:07:24] Voice 10: get this all sort of lined up in my head i appreciate that thank you so much

[2:07:29] Voice 10: trustee allen well

[2:07:32] Voice 3: here we go this is the point the point

[2:07:33] Trustee Allen: is the purpose why we met was to do

[2:07:36] Trustee Allen: with the montreal the montreal charter about diversity not just cherry picking little things

[2:07:42] Trustee Allen: within it and um so that's what i was going to ask through ellen it's like yeah sure there's

[2:07:47] Trustee Allen: those things that are highlighted in this briefing um are separate of so it should be a

[2:07:55] Trustee Allen: totally separate discussion so this is where i i remain confused because this is all about the

[2:08:01] Trustee Allen: montreal charter it's not just by taking this thing and then taking this other great idea and

[2:08:05] Trustee Allen: then let's do something completely different with it so that's where i'm confused about this process

[2:08:10] Trustee Allen: well

[2:08:11] Voice 9: if i can just add um on march 7th uh this is from the briefing that's in the trust programs

[2:08:17] Voice 9: committee uh agenda of may um from trust area services uh so it came to us this is i don't

[2:08:26] Voice 9: know what page it is anyway um or you can look in the trust council um minutes but here's the

[2:08:33] Voice 9: motion that was passed by trust council in march uh this year trust council direct the planning

[2:08:39] Voice 9: regional planning committee and trust programs committee to consider how the montreal charter

[2:08:44] Voice 9: Charter on Biodiversity impacts the work of Islands Trust and to share their thinking back

[2:08:50] Voice 9: with Trust Council in this calendar year. So that's all it was, was just how the Montreal

[2:08:58] Voice 9: Charter on Biodiversity impacts the work of the Islands Trust and share their thinking back.

[2:09:04] Voice 9: So we found a few ways that we thought it could have a positive impact. And that's outlined with

[2:09:11] Voice 9: with a few suggestions so we could share our thinking

[2:09:16] Voice 9: with Trust

[2:09:17] Voice 3: Council, thank you.

[2:09:19] Voice 3: Trustee Peterson.

[2:09:23] Voice 6: Thank you and Trustee Fass comments sort of lead into

[2:09:27] Voice 6: to where I'm going with this, which is we have this report.

[2:09:32] Voice 6: It was requested by Trust Council

[2:09:39] Voice 6: and the follow-ups are all to do with Trust Council.

[2:09:44] Voice 6: So what this committee does with this report, in my understanding, is we're having a look at this.

[2:09:54] Voice 6: This is going to go to Trust Council, and then Trust Council will look at those response options and make its determination.

[2:10:03] Voice 6: So is there anything that staff wants from this committee before this goes to Trust Council,

[2:10:13] Voice 3: is my question.

[2:10:19] Voice 3: Chair, would you like me to respond?

[2:10:21] Voice 3: Please do.

[2:10:22] Voice 8: No, staff don't have any expectations here.

[2:10:25] Voice 8: I think if you want to forward this to council, you would make that motion, acknowledging

[2:10:30] Voice 8: that Regional Planning Committee is also receiving it and hasn't yet considered it.

[2:10:35] Voice 8: I think if staff received different direction from Regional Planning Committee, we would

[2:10:39] Voice 8: just note that in the top of the briefing.

[2:10:40] Voice 8: We would take this briefing, flip it, and just add a paragraph at the top saying if

[2:10:44] Voice 8: there was a different motion passed or something to be considered.

[2:10:48] Voice 8: other than that no if you want to pass it through to trust council you simply would do that through

[2:10:51] Voice 8: a motion i would just note i think i just noticed in it one of the table may be missing saturna

[2:10:56] Voice 8: who's needed to make it back oh

[2:10:58] Voice 9: we added

[2:11:00] Voice 9: a few things

[2:11:01] Voice 8: yes thank you good catch okay so i think

[2:11:04] Voice 8: it may need to be amended to add saturna to the table on page 52 of the agenda i

[2:11:13] Voice 10: was going to say

[2:11:14] Voice 10: I'm going to blow a raspberry at everybody, but South Panda rocks.

[2:11:28] Voice 3: Trustee Peterson, did you have a comment?

[2:11:32] Voice 6: Oh, yeah. Well, I was just going to

[2:11:37] Voice 6: respond with a motion, but I see there's another number of other hands up. So maybe there's more

[2:11:44] Voice 6: amending that needs to be done or something. So I'll hold off on that.

[2:11:47] Voice 10: Okay. I'll come back to

[2:11:48] Voice 10: you trustee allen oh you disappeared i'll just bring

[2:11:52] Voice 10: you back no

[2:11:54] Voice 3: i'll pass you'll pass okay

[2:11:57] Voice 3: back to you trustee peterson okay thank you then uh i move that the uh

[2:12:11] Voice 6: the montreal pledge uh cop

[2:12:16] Voice 6: 15 biodiversity framework and potential impacts for work the island's trust report um be forwarded

[2:12:25] Voice 6: to trust council as amended second

[2:12:28] Voice 3: thank you very much do

[2:12:32] Voice 10: you wish to speak to your motion

[2:12:33] Voice 10: trustee peterson no

[2:12:36] Voice 6: i i think that we understand okay

[2:12:39] Voice 10: uh trustee fast you have a comment discussion

[2:12:41] Voice 10: i second the motion oh sorry you have your hand up uh trustee allen um

[2:12:49] Trustee Allen: just clarification what did

[2:12:50] Trustee Allen: we amend? We added

[2:12:52] Voice 10: Saturna to the table. Sorry.

[2:12:55] Voice 10: Yeah. Any further discussion? Okay. Not seeing

[2:13:03] Voice 10: any. I'm

[2:13:05] Voice 3: going to call the question. All those in favor, please raise your hand. Thank you kindly.

[2:13:13] Voice 3: And if we can lower our hands.

[2:13:16] Voice 10: Well, I'm saying that and I'm not able to. Any opposed, please

[2:13:20] Voice 10: raise your hand. Seeing none opposed, this motion carries. Thank you very much. Trustee Fast?

[2:13:31] Voice 9: I just found the name of the presenter. Gulf Islands Alliance. It's Deborah Farrans.

[2:13:38] Voice 3: Thank you. Thank you. Right.

[2:13:44] Voice 10: Director Freyter, do you have any further comments or needs on this section?

[2:13:50] Voice 10: No. All right. So then we're going to move on to the active projects report, which I think is our last item on.

[2:14:01] Voice 10: I've lost my page. Anyway, Director Freyter, you can go ahead.

[2:14:06] Voice 8: Thank you. Yes, this is being presented here for you to forward on to Trust Council as your proposal for what your work program should be in the next quarter.

[2:14:15] Voice 8: For number one, we've noted policy statement. I think it's fine to stay there knowing that your staff are working on that. Primarily, the work is happening right now in terms of the coordination.

[2:14:25] Voice 8: nation um second is stewardship education which we are indeed working on for you and secretariat

[2:14:31] Voice 8: is hovering in the background we're still working on a contract for the um i think it was coastal

[2:14:38] Voice 8: douglas for conservation partnership is still being worked on and then with regard to your

[2:14:42] Voice 8: future projects you've got crown land agreements um this community benefit land trust concept

[2:14:47] Voice 8: and stewardship awards which um the policy was changed last term to have it only happen in the

[2:14:52] Voice 8: the last year of the term so if you're comfortable with those we can forward it up with that forward

[2:14:58] Voice 8: it to trust council or staff would make any amendments that you request thank

[2:15:04] Voice 3: you very much

[2:15:04] Voice 3: um does anyone have any there you go trustee

[2:15:08] Voice 10: peterson i

[2:15:11] Voice 6: have no suggested changes um just

[2:15:13] Voice 6: before i uh put a motion out there though is this this is for trust council to approve or endorse

[2:15:21] Voice 8: well that's an open question um it is yeah it is for trust count the way they're typically

[2:15:26] Voice 8: received for information at trust council in my view i'll speak for myself i think trust council

[2:15:31] Voice 8: should be taking on an approval function for its committees so that it was like a deliberative

[2:15:35] Voice 8: decision that these are indeed trust council's priorities but it's tended to be a bit fluid

[2:15:40] Voice 8: and how they're handled at council okay

[2:15:44] Voice 6: thank you so if uh if the chair is uh willing i will

[2:15:49] Voice 6: make a motion go

[2:15:51] Voice 3: ahead i

[2:15:53] Voice 6: move that trust programs committee forward the work program to trust

[2:15:58] Voice 6: council for approval and

[2:16:03] Voice 10: trustee allen are you

[2:16:03] Voice 3: seconding yes perfect thank you um do you want

[2:16:07] Voice 3: to speak to your motion trustee peterson i i think it's uh it's pretty clear perfect

[2:16:16] Voice 10: does anyone have

[2:16:17] Voice 10: any comments or discussion on the motion hey not seeing

[2:16:24] Voice 10: any i'm going to call the question

[2:16:26] Voice 10: all

[2:16:27] Voice 3: those in favor please raise your hand thank you very much and now if we can lower our hands

[2:16:37] Voice 3: if there's any opposed please raise your hand not

[2:16:43] Voice 10: seeing any opposed this motion carries

[2:16:45] Voice 10: thank you very much and i believe we have reached the end of our agenda in record time

[2:16:55] Voice 10: well at least for this term

[2:16:58] so

[2:17:00] Voice 10: is there anything else um there's nothing else on the agenda so uh there's nothing for us to go

[2:17:08] Voice 10: into a closed meeting on so i'm going to say that we adjourn this meeting and we'll see you in

[2:17:21] Voice 10: hopefully February

[2:17:22] Voice 10: once we've got the dates sorted

[2:17:24] Voice 10: at Trust Council

[2:17:26] Voice 10: yes that too but I mean as

[2:17:28] Voice 10: our body

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 1 of 6 
 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
  
Date: 
Location: 
November 6, 2023 
Electronic Meeting 
 
Members Present:  Kristina Evans, Chair/South Pender Island Trustee 
 Alex Allen, Vice-Chair/Hornby Island Trustee 
Sue Ellen Fast, Bowen Island Municipal Trustee 
Tim Peterson, Lasqueti Island Trustee (EC Representative) 
Peter Luckham, Trust Council Chair and Thetis Island Trustee (Ex Officio)  
 
Members Regret:  Sam Borthwick, Denman Island Trustee 
 
Members Absent:  Jamie Harris, Salt Spring Island Trustee 
  
Staff Present: Clare Frater, Director, Trust Area Services 
Mary Storzer, Senior Policy Advisor 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: No member of the public was present 
 
1. CALL TO ORDER 
 
Chair Evans called the meeting to order at 10:01 a.m. and acknowledged that participants of the 
meeting were on the territories of many Coast Salish First Nations. Trustees introduced 
themselves. 
 
2. AGENDA 
 
2.1 Review of Agenda 
 
No late item nor changes to the agenda were presented for consideration. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 
 
4. DELEGATIONS 
 
 None. 

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Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 2 of 6 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee (TPC) Minutes of August 28, 2023 
 
 By general consent the minutes were approved as presented. 
 
6.2 Resolutions Without Meeting 
 
6.2.1 RWM 2023-01 – Set November 6, 2023 Meeting as an Electronic Meeting 
 
 Provided for information. 
 
6.3 Follow Up Action List 
 
Director Frater spoke to the FUAL items that were in progress indicating that item #1 
(Implement Crown Land Protocol project charter) is on the Future Projects list. 
 
TPC-2023-038 
It was MOVED and SECONDED, 
that Trust Programs Committee remove item #1 (Implement Crown Land 
Protocol project charter) on the Follow Up Action List. 
CARRIED 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Policy Statement Amendment Project – Briefing (BRF) 
 
Director Frater provided an update on the project and advised that it is likely more time 
than anticipated will be needed to ensure all input from First Nations can be addressed. 
 
TPC-2023-039 
It was MOVED and SECONDED, 
that Trust Programs Committee endorse that the timeline for the Trust Policy 
Statement Amendment Project be extended to ensure that all input from First 
Nations be addressed. 
CARRIED 
 
7.2 Stewardship Education Survey Results - BRF 
 

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Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 3 of 6 
 
Director Frater introduced the Briefing which provided public feedback in regards to 
potential topics, noting that “groundwater conservation” and “wildfire prevention” 
were the top two topics. Committee discussion included: 
 possibility of Islands Trust Conservancy providing material for some of the topics 
such as “native plant gardening”, “invasive species removal”, “rain gardens” and 
“species at risk on your property” 
 information related to the Islands Trust Freshwater Sustainability Strategy is 
expected to be published early in 2024 
 whether some of these topics could be integrated with any of the 50
th
 anniversary 
activities 
 the role of Trust Council and the Islands Trust Conservancy Board to conduct 
education programs 
 
TPC-2023-040 
It was MOVED and SECONDED, 
that Trust Programs Committee request Executive Committee consider the topic 
of the role of Islands Trust (who, what, where and why) as a webinar or other 
communication strategy to present for the Islands Trust 50
th
 anniversary.   
CARRIED 
 
7.3 Wildfire Webinar Resources - BRF 
 
Director Frater introduced the Briefing, noting that she has identified other available 
resources not on the provided list so staff can update the list. Committee discussion 
included: 
 need to provide positive information of activities that the public can engage in 
 there is rapid development of wildfire prevention and response ideas and resources 
 possibility of posting to the website the list of resources, including information 
about the length of time of the webinar recordings 
 
TPC-2023-041 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to bring the list of wildfire 
prevention material (Table 1 of the agenda) to Trust Council’s December 
meeting for discussion as an on-line stewardship education resource to be 
posted on the Islands Trust website in February, 2024. 
CARRIED 
 
Committee discussion continued: 
 whether webinars are the best communication method for all topics 
 need to ensure there will be an interactive question and answer period to webinars 
 
TPC-2023-042 
It was MOVED and SECONDED, 

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Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 4 of 6 
 
that Trust Programs Committee request staff to look into having someone such 
as Ruth Waldick moderate a panel of Islands Trust Area wildfire resource people 
for a wildfire discussion and question and answer session webinar. 
CARRIED 
 
Committee recessed at 11:33 a.m. and resumed at 11:43 a.m. 
 
7.4 Living in the Trust Area Project Update – BRF 
 
Director Frater introduced the Briefing that provided an update on the “Living in the 
Islands Trust Area” mail-out project. Committee discussion included: 
 language in regards to First Nations needs to be stronger 
 language in the “Think about Trees” section that provides information specifically 
tailored for this region on managing forests for ecosystem values while also 
managing for fire doesn’t explicitly indicate the purpose of the activities is to reduce 
risk of wildfire 
 contact information will be confirmed before being published 
 staff to incorporate committee comments and will review the edited version with 
Chair Evans prior to publishing 
 
8. BUSINESS – OTHER 
  
8.1 Proposed Trust Programs Committee Meeting Schedule for 2024 – Request For 
Decision 
 
Director Frater presented the RFD that provided suggested dates and formats.  It was 
noted that, in addition to the schedule of regular meetings, the Committee can establish 
special meetings during the year if the need arises. 
 
Committee discussion included: 
 the possibility of meeting date conflicts with Bowen island Municipality (BIM) as it 
currently is meeting on Monday afternoons 
 if there is a conflict with the BIM schedule, the Committee suggested staff to 
explore other potential dates, conduct a poll and conduct a Resolution Without 
Meeting to decide on the meeting schedule dates 
 electronic meetings can also be problematic for some trustees because of poor 
internet connection 
 
8.2 Montreal Pledge COP15 Biodiversity Framework and potential impacts for the work of 
Islands Trust – BRF 
 
Trustee Allen presented the Briefing, noting that he dissented from the majority opinion 
of the trustee working group.  He has concerns about treating nature as a commodity 
and sees the initiative is for cities, not small island communities. Committee discussion 
included: 

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Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 5 of 6 
 
 initially the working group consisted of four trustees, and then they invited Trustee 
Dr. Risa Smith (Islands Trust Conservancy Board Chair) to join their discussion 
 Islands Trust participation may increase the profile of the organization 
 whether Islands Trust can sign on to only part or some aspects of the Montreal 
Pledge 
 Trust Council had directed Trust Programs Committee and Regional Planning 
Committee to consider how the Montreal Charter on Biodiversity impacts the work 
of Islands Trust and report back to Trust Council 
 Saturna Island needs to be added to Table 1 
 
TPC-2023-043 
It was MOVED and SECONDED, 
that Trust Programs Committee forward, as amended, the  Montreal Pledge 
COP15 Biodiversity Framework and potential impacts for the work of the Islands 
Trust Briefing to Trust Council. 
CARRIED 
 
9. BUSINESS – NEW 
  
None. 
 
10. WORK PROGRAM 
  
Director Frater presented the current Work Program (Active Projects and Future Projects).  
 
TPC-2023-044 
It was MOVED and SECONDED, 
that Trust Programs Committee forward the work program to Trust Council for 
approval. 
CARRIED 
 
11. NEXT MEETING 
 
The next scheduled meeting is to be determined. 
 
12. CLOSED MEETING 
 
 The Committee did not close the meeting. 
 
13. RISE AND REPORT 
 
As the Committee did not close the meeting, there was no need for the Committee to discuss 
this option. 
 
 

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Minutes of a Regular Meeting ADOPTED 
November 6, 2023 Page 6 of 6 
 
14. ADJOURNMENT 
 
By general consent the meeting adjourned at 12:18 p.m. 
 
 
 
_________________________ 
Kristina Evans, Chair 
 
Certified Correct: 
 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder