Islands Trust Conservancy Board regular meeting, November 21, 2023

[0:00:00] Voice 7: About the way that you're sharing your screen, I can't make it smaller.

[0:00:06] Voice 7: Oh, my God.

[0:00:12] Voice 7: I have a small problem.

[0:00:15] Voice 7: Okay, why don't I just start the meeting and then I'll worry about trying to fix it.

[0:00:21] Voice 7: Just a minute.

[0:00:26] Voice 7: Okay, welcome, everybody.

[0:00:29] Voice 7: This is the

[0:00:29] Trustee Smith: second meeting that we've almost all been together, although hopefully Ken

[0:00:33] Trustee Smith: will be able to join us.

[0:00:34] Trustee Smith: and I think I'm just going to start with a acknowledgement and Trustee Yates has agreed

[0:00:42] Trustee Smith: to give the land acknowledgement so Trustee Yates can I start with you?

[0:00:46] Voice 3: Yes thank you Chair Smith

[0:00:47] Voice 3: as it happens these past few weeks I've been reading essays and novels and I've been rereading

[0:00:55] Voice 3: children's stories and listening to podcasts by First Nations authors mostly living in northern

[0:01:02] Voice 3: Manitoba and Saskatchewan, so Métis and Cree writers living in or from Treaty 5 territory.

[0:01:12] Voice 3: For me, these are some of Canada's best writers and creators, and recently I came across the Cree

[0:01:18] Voice 3: word for reconciliation, quiesquestasawin, to put things right, and this speaks to material

[0:01:27] Voice 3: and structural changes that must happen and which are our responsibility as citizens of Canada

[0:01:34] Voice 3: and dwellers on the lands and waters that were put right in accordance with good stewardship

[0:01:40] Voice 3: for thousands of years. We would fare so much better in many ways by paying attention to First

[0:01:48] Voice 3: Nations writers and creators who keep reminding us that there was and still could be better ways

[0:01:56] Voice 3: ways of building communities and protecting the air, the water, and the land that sustains us.

[0:02:02] Voice 3: And I really do think that the Islands Trust Conservancy Reconciliation Declaration

[0:02:09] Voice 3: calls on us to do that. And I appreciate that. Thank you.

[0:02:14] Trustee Smith: Thank you, Trustee Yates. Very nice. So I'll start the meeting now with approval of the agenda.

[0:02:21] Trustee Smith: Oh, I did want to make a few comments just before we start.

[0:02:25] Trustee Smith: And that is that I really want to acknowledge how difficult it is for staff right now because they're short staffed, especially with Kate Emmings being on leave.

[0:02:34] Trustee Smith: And I would like to thank the staff for working so hard to get us all the briefings that we needed for this meeting in a really timely manner.

[0:02:42] Trustee Smith: So thanks very much. We know I think I can speak for all of us.

[0:02:46] Trustee Smith: we know this isn't easy. And we're very appreciative of your hard work. Also, I'd like

[0:02:54] Trustee Smith: to just say one thing about the schedule. We had the schedule you got said that the in-camera

[0:03:01] Trustee Smith: meeting would start at one. I'm hoping we can have the regular meeting in two hours and take

[0:03:06] Trustee Smith: our lunch at 12 and start the in-camera meeting at 1230. Now, this will depend on all of us being

[0:03:13] Trustee Smith: concise which I'm sure we will be yet I still want to be sure that we all have are able to speak

[0:03:20] Trustee Smith: and voice our opinion so let's aim for a two-hour meeting in the morning and a lunch at 12. Is there

[0:03:27] Trustee Smith: anybody who that doesn't work for? Don't see any objections so we'll go with that. So I'll start

[0:03:36] Trustee Smith: the meeting with approval of the agenda are there any additions omissions

[0:03:40] Voice 7: to the agenda? I can see

[0:03:46] Voice 7: you all now so you can put your hands up

[0:03:47] Trustee Smith: electronically or visually I seem to have

[0:03:50] Trustee Smith: figured that out thank you okay so the agenda is approved as is we don't need to have a motion for

[0:03:57] Trustee Smith: agenda approving the next item is the rising report is there Claire is that you was going

[0:04:05] Trustee Smith: to speak to that

[0:04:07] Voice 8: yes this is simply brought to you as resolved in your last meeting to publicly

[0:04:12] Voice 8: publicly provide these resolutions into the public realm, which is that an Opportunity Fund

[0:04:17] Voice 8: grant was awarded to Gabriela Lands and Trail Trust for placing a conservation covenant on

[0:04:23] Voice 8: a Gabriela property, and that the Conservancy endorsed the operational plan for the eradication

[0:04:27] Voice 8: of fallow deer from Sydney Island. Again, subject to terms and conditions to mitigate the risk of

[0:04:33] Voice 8: damage to covenant areas there.

[0:04:36] Trustee Smith: Thanks very much. So there's nothing really new there for us.

[0:04:39] Trustee Smith: anybody need to comment on that? No? Okay. We're getting a good start, aren't we?

[0:04:47] Trustee Smith: Next item is the minutes of the previous meeting, approval of the October 3rd,

[0:04:54] Trustee Smith: 2023 regular meeting minutes. Is there anybody who has any changes that need to be made to these

[0:05:03] Trustee Smith: minutes. I

[0:05:06] Voice 7: don't see any hands. Two, three, four.

[0:05:12] Trustee Smith: Wait, there's only five. Okay. So I think I do

[0:05:17] Trustee Smith: need a motion for the approval of the minutes. Claire, can you clarify that?

[0:05:21] Trustee Smith: Trustee Yates has her hand up. Chair Risa or Chair Smith.

[0:05:25] Trustee Smith: Oh, why don't I see that? Okay. Trustee Yates.

[0:05:30] Trustee Smith: Yeah.

[0:05:30] Voice 3: Sorry, Chair Smith. I put my hand up a little bit late there. In the draft minutes on page four, there is an item under follow-up action list.

[0:05:45] Voice 3: and it um the last bullet regarding elder cedar elder cedar item discussion is noted as completed

[0:05:55] Voice 3: and manager emmings will remove that note um because of course this discussion remains ongoing

[0:06:02] Voice 3: but then on page 11 of the follow-up action report um it still says completed and um

[0:06:16] Voice 3: certainly in my mind, it is not complete there. I have a lot of, I have a lot to say on this topic

[0:06:24] Voice 3: at some point that needs discussion. You're referring to this item here,

[0:06:33] Voice 8: this number two?

[0:06:34] Voice 8: Yeah. Okay. And so

[0:06:37] Voice 8: you, I'm sorry, I may have missed that. So you're hoping that this would

[0:06:40] Voice 8: be marked as in progress? Yes.

[0:06:42] Voice 8: Thank you very much, Claire. Okay.

[0:06:45] Voice 7: Apologies. I didn't catch

[0:06:46] Voice 7: that no

[0:06:47] Voice 3: problem thanks

[0:06:51] Trustee Smith: for that trustee yes i didn't catch you so there we go um any other

[0:06:55] Trustee Smith: items in the minutes from the last uh the last meeting no can i have a motion claire do we need

[0:07:02] Trustee Smith: a motion to approve those certainly

[0:07:03] Voice 8: it appears from your last minutes you can approve them by

[0:07:06] Voice 8: consent if you wish or certainly a motion is always welcome as well

[0:07:09] Trustee Smith: okay so i think um sorry

[0:07:12] Voice 8: Sorry.

[0:07:13] Voice 8: I'm trying to find where you're, here is.

[0:07:16] Voice 8: By general consent.

[0:07:17] Voice 8: Yeah,

[0:07:18] Trustee Smith: yeah, so I, in my consultations with your people,

[0:07:21] Trustee Smith: I could do that.

[0:07:22] Trustee Smith: So we will approve the minutes from the last,

[0:07:25] Trustee Smith: from the October 3rd meeting by general consent then,

[0:07:29] Trustee Smith: because, with the amendments, so.

[0:07:31] Voice 3: Oh, with the, yes, thank you.

[0:07:32] Trustee Smith: Yeah.

[0:07:34] Voice 3: So as amended.

[0:07:36] Voice 3: Yeah, as amended, yeah.

[0:07:38] Voice 7: Then there's the follow-up action list.

[0:07:45] Voice 7: yeah that was and we've amended this now as well right okay so at this point perhaps i'll just for

[0:07:52] Voice 7: the sake of time just ask if there's questions rather than walk you through it any questions

[0:08:01] Voice 7: on the follow-up action list i'm just going to pull up my own notes hold on

[0:08:14] Voice 7: okay am i missing anybody any last call any oh there trustee elliot uh

[0:08:22] Trustee Elliott (probable): thank you cherry uh smith

[0:08:24] Trustee Elliott (probable): So just the last item caught my eye, sorry, last item on that page nine, the ITC Reconciliation Action Plan.

[0:08:37] Trustee Elliott (probable): We, you know, I know it's in progress, you know, lacking a senior staff position to help guide that work.

[0:08:48] Trustee Elliott (probable): work do we have sort of a interim action plan uh or are we are we running on the previous action

[0:08:56] Trustee Elliott (probable): plan for reconciliation or sort of what's the status of that if you could speak to that director

[0:09:03] Trustee Elliott (probable): freighter so

[0:09:04] Voice 8: happy to so the conservancy has never had its own action plan um council had an action

[0:09:09] Voice 8: plan that was dated uh 2018 to 2022 but we still consider to be active um but certainly it would

[0:09:17] Voice 8: would be worthwhile Trust Council having a look at renewing an action plan for what they wish to

[0:09:21] Voice 8: undertake with regard to reconciliation. The Conservancy has not had one of its own, and this

[0:09:26] Voice 8: was the board requesting that one occur. It simply hasn't fit into the work program at this stage.

[0:09:32] Voice 8: That said, certainly continuing engagement with nations as appropriate for the property

[0:09:38] Voice 8: management side of things, and certainly it remains on this list and staff would like to

[0:09:43] Voice 8: make it a priority when the resources are available.

[0:09:47] Trustee Smith: I do have one question. It does

[0:09:49] Trustee Smith: say that you have a target date of January 31st, 2024. That needs

[0:09:54] Voice 8: to be updated. Yeah. I will go

[0:09:57] Voice 8: through this list and make sure the target dates are more realistic. So that isn't realistic?

[0:10:02] Voice 7: No, that would not be realistic. No. Trustee Elliott, does that answer your question?

[0:10:12] Voice 7: It does. Okay. Any other questions about the action list? No, I don't see anybody.

[0:10:21] Trustee Smith: any. So I don't think that's really for approval. It's just an action list. So

[0:10:26] Trustee Smith: we can move on to the next agenda item. If I do anything wrong here,

[0:10:35] Trustee Smith: Director Frater, please let me know. Items for approval. The 2024 ITC annual board meeting

[0:10:43] Trustee Smith: schedule. Well, that should be easy. So I think that's it.

[0:10:46] Trustee Smith: Coraline, or who speaks to that?

[0:10:48] Voice 8: Yes, I think Coraline's going to come on and speak

[0:10:50] Voice 5: to you about this.

[0:10:50] Voice 5: Yes, thank you. So basically, annually, we do the Islands Trust Conservancy Board schedule, which I did provide for you.

[0:11:04] Voice 5: The proposed 2024 calendar year meeting dates are presented for you.

[0:11:12] Voice 5: and we just need to excuse me you just need to let us know if those dates work the other piece

[0:11:25] Voice 5: is that one meeting per year is typically in person so that date needs to be confirmed

[0:11:34] Voice 5: and then the last piece for the decision is sorry we also need to advise there's the

[0:11:47] Voice 5: the meeting liaison meeting with the executive committee and they've provided three dates that

[0:11:54] Voice 5: they felt that islands trust conservancy board members would be able to come to the executive

[0:12:00] Voice 5: committee meetings so um sorry let me just bring this up does anybody have any questions about the

[0:12:12] Voice 5: proposed dates or conflicts with the actual dates trustee um

[0:12:19] Voice 3: yeah quick question i'm a little bit

[0:12:22] Voice 3: it confused about um on page 14 um with the background and the meeting dates that are

[0:12:28] Voice 3: suggested the one with the executive committee uh suggests july 18th and then but on page 17

[0:12:38] Voice 3: um this suggestion is july 23rd and my maybe yeah

[0:12:44] Voice 5: my apologies for that the it's actually

[0:12:47] Voice 5: July 23rd and that was corrected

[0:12:49] Voice 5: on the the agenda package I tried to sneak it in there but you must

[0:12:54] Voice 5: have gone into the package before

[0:12:55] Voice 5: before that was done so it is July 23rd for the um meeting with

[0:13:03] Voice 5: the executive committee okay

[0:13:05] Voice 3: that's great and I have another question um it's with regard to the

[0:13:09] Voice 3: in-person meeting the one in-person meeting um which of course as you probably all know I'm

[0:13:15] Voice 3: I'm always really happy to meet in person.

[0:13:18] Voice 3: And I have a suggestion.

[0:13:20] Voice 3: I know it will affect the budget,

[0:13:22] Voice 3: but I wonder how much it will affect the budget

[0:13:25] Voice 3: because seeing as when we meet in person,

[0:13:28] Voice 3: we meet in Victoria.

[0:13:30] Voice 3: And I know for myself, it's only the gas cost.

[0:13:35] Voice 3: And I would be happy to bring my own lunch.

[0:13:39] Voice 3: So I wonder if it's feasible to suggest two in-person meetings.

[0:13:45] Voice 3: itc meetings or whether that's just simply out of the question um

[0:13:51] Trustee Smith: can i just see trustee elliott is

[0:13:53] Trustee Smith: your uh point on the same issue no okay so we'll do that so i think that relates to you yeah i

[0:14:01] Voice 5: think claire would need to um speak to that so

[0:14:04] Voice 8: i'm happy to so certainly the board can request

[0:14:06] Voice 8: to undertake as many in-person meetings as it deems necessary to conduct its business

[0:14:11] Voice 8: certainly as that request goes forward as financial planning committee is looking at the

[0:14:15] Voice 8: the budget they may come back to you and say you know things are looking tight this year you know

[0:14:21] Voice 8: could be contemplated having fewer but certainly if that's what you deem is the best thing for the

[0:14:25] Voice 8: board you can certainly come in with that request and then you may end up in a conversation with

[0:14:28] Voice 8: financial planning committee um

[0:14:30] Voice 7: but that's at your discretion so

[0:14:35] Trustee Smith: just to check with the board members

[0:14:37] Trustee Smith: uh

[0:14:38] Voice 7: is there anybody else who would like to have more in-person meetings trustee govro you would

[0:14:50] Voice 7: would as well okay

[0:14:50] Voice 9: yes I would but obviously I'm concerned about the budget as well for me the

[0:14:55] Voice 9: costs are quite low I'm more than happy to bring lunch as well I could probably bring some pizzas

[0:15:00] Voice 9: from the restaurant even but yeah the in-person meetings are so valuable yeah

[0:15:07] Trustee Elliott (probable): chair Smith could

[0:15:10] Trustee Elliott (probable): I suggest maybe we ask that the annual meeting with EC be in person or is that already in person

[0:15:17] Trustee Elliott (probable): that's already

[0:15:18] Trustee Elliott (probable): in

[0:15:19] Voice 3: person I

[0:15:20] Trustee Elliott (probable): have no objections either way I guess it's um

[0:15:25] Trustee Elliott (probable): sounds like people want to have those in person two meetings but I don't know I find them more

[0:15:31] Trustee Elliott (probable): efficient online but I like meeting you with you all so I'll go with whatever the

[0:15:38] Voice 3: reason I suggested

[0:15:39] Voice 3: that is because it seems like the cost for us to meet in Victoria is pretty low and we could make

[0:15:46] Voice 3: make it even

[0:15:46] Voice 7: lower if it's so desired um all right maybe i could

[0:15:55] Trustee Smith: just uh have a show of hands

[0:15:57] Trustee Smith: because i just to not discuss this for too long how many people if you are um in favor or okay

[0:16:06] Trustee Smith: with an extra in-person meeting just raise your

[0:16:09] Voice 7: hand so that's one two one two three and there's

[0:16:17] Trustee Smith: only five of us oh and uh trustee khan i just saw your hand too okay so then uh i would suggest that

[0:16:24] Trustee Smith: we do um request to have one extra in-person meeting and the date that that would be uh do

[0:16:32] Trustee Smith: people have a preference of which date that would be i might suggest march because that's sort of

[0:16:38] Trustee Smith: yeah the march 19th meeting

[0:16:40] Voice 7: anybody who would object to that no uh so

[0:16:47] Trustee Smith: um uh claire can we put

[0:16:50] Trustee Smith: in a request then to have the march 19th meeting as in person uh

[0:16:55] Voice 8: certainly so you've got some

[0:16:56] Voice 8: proposed motions up at the top of this right here so

[0:16:59] Trustee Smith: i would suggest

[0:17:00] Voice 8: as someone reads the

[0:17:01] Voice 8: third motion that they amended as per the wish of the board

[0:17:06] Trustee Smith: to schedule so that would change to schedule two in-person meetings on march 19th and march

[0:17:14] Trustee Smith: and july

[0:17:15] Voice 7: 23rd is that correct that would be the amendment yes okay so does somebody want to read

[0:17:24] Voice 7: the motion uh okay

[0:17:28] Trustee Smith: um how about you trustee khan why don't i have you read the motion

[0:17:32] Trustee Smith: and then someone can second it and that make the change to the third part do you see it up there

[0:17:37] Trustee Smith: um

[0:17:38] Voice 10: yeah that the islands trust conservancy board adopt the proposed meeting dates for the 2024

[0:17:44] Voice 10: calendar year as presented um so

[0:17:50] Voice 8: you would need to pause there

[0:17:51] Trustee Smith: chair and get a seconder

[0:17:53] Trustee Smith: and have a second

[0:17:54] Trustee Smith: here for that second that

[0:17:55] Trustee Smith: uh

[0:17:56] Voice 7: that's trustee gavro and uh all in favor

[0:18:00] Voice 7: anybody against that uh

[0:18:06] Trustee Smith: trustee connor you against it i see your hand no

[0:18:09] Voice 10: i i'm having

[0:18:11] Voice 10: having trouble figuring out okay

[0:18:12] Trustee Smith: okay so that um passes with consensus then trustee khan the next

[0:18:20] Trustee Smith: recommendation that

[0:18:22] Voice 10: the islands trust conservancy board direct staff to schedule the 2024 islands

[0:18:27] Voice 10: trust conservancy board meeting dates of um january

[0:18:35] Voice 5: 23rd march 19th

[0:18:37] Voice 10: 19th no

[0:18:39] Voice 7: i think it would

[0:18:40] Voice 7: not be march 18th oh

[0:18:44] Voice 10: the we're just doing the electronic ones now yes okay

[0:18:48] Voice 10: january 23rd may 28th

[0:18:52] Voice 10: october 1st and november 19th as electronic meetings enlist the victoria office board meeting

[0:18:58] Voice 10: office board room as the public meeting location that the island stress conservancy board director

[0:19:04] Voice 10: hold

[0:19:04] Trustee Smith: on you have to get a seconder for that part for that

[0:19:10] Voice 7: trustee yates um all in favor

[0:19:13] Voice 7: against i don't see anybody

[0:19:19] Trustee Smith: okay the motion passes uh unanimously now the third one trustee

[0:19:24] Trustee Smith: at

[0:19:25] Voice 10: the islands trust conservancy board direct staff to schedule one in-person meeting well

[0:19:30] Voice 10: Well, two in-person

[0:19:30] Voice 2: meetings

[0:19:32] Voice 10: on March 19th and July 23rd, 2024.

[0:19:41] Voice 7: Trustee Elliott, you second again?

[0:19:44] Voice 7: Seconded by Trustee Elliott.

[0:19:45] Voice 7: All those in favor?

[0:19:48] Voice 7: Against?

[0:19:50] Voice 7: Don't see anybody.

[0:19:51] Voice 7: Okay, that passes unanimously as well.

[0:19:54] Trustee Smith: Thank you, everybody.

[0:19:55] Trustee Smith: That was easy.

[0:19:56] Trustee Smith: easy um so the next um the next item is the nature reserves monitoring report request for decision

[0:20:05] Trustee Elliott (probable): all right trustee smith before we move on from this i just had one um oh sorry i didn't see

[0:20:11] Trustee Elliott (probable): related to the scheduling just to to so sorry before you move on um so just relating to the

[0:20:21] Trustee Elliott (probable): the ITC Executive Committee meeting down there at the bottom of page 14,

[0:20:28] Trustee Elliott (probable): we've got a list of topics that are to be discussed.

[0:20:33] Trustee Elliott (probable): And I wondered if it's possible to request a full report

[0:20:38] Trustee Elliott (probable): on the limitations of the mapping and technical needs

[0:20:43] Trustee Elliott (probable): for the Islands Trust Conservancy in time for our first meeting

[0:20:49] Trustee Elliott (probable): meeting with executive committee which would be january 31st um i think that the mapping and

[0:20:58] Trustee Elliott (probable): technical needs are i mean we're all well well aware of them and we're we're lacking a that gis

[0:21:06] Trustee Elliott (probable): coordinator position and and and all of that um but i just wondered if we could have a full

[0:21:14] Trustee Elliott (probable): report or pull together all the different um the limitations that staff are experiencing at the

[0:21:22] Trustee Elliott (probable): conservancy um with our mapping integration with the islands trust software so that we can start

[0:21:30] Trustee Elliott (probable): working on it i

[0:21:32] Trustee Smith: think that's a good idea but i would prefer it be a report that shows what the

[0:21:35] Trustee Smith: strengths are and what the limitations are because i would like to know also what we can do

[0:21:40] Trustee Smith: or are doing rather than just a monetization report sure so

[0:21:46] Voice 7: um does anybody want to

[0:21:48] Voice 7: propose a motion on that well

[0:21:51] Trustee Elliott (probable): i would propose

[0:21:55] Trustee Elliott (probable): that the board requests staff to produce a report on the

[0:22:02] Trustee Elliott (probable): uh mapping and technical needs and challenges and i don't know how to how would you say it

[0:22:16] Trustee Elliott (probable): successes or on the mapping and

[0:22:20] Trustee Elliott (probable): technical um challenges and strengths about

[0:22:25] Trustee Smith: the status of

[0:22:26] Trustee Smith: mapping and technical thank

[0:22:27] Trustee Elliott (probable): you um in time for the first or for the january 31st

[0:22:36] Trustee Elliott (probable): meeting which is hosted by executive committee okay

[0:22:44] Voice 7: i think we're

[0:22:45] Voice 8: gonna have to go slow here

[0:22:46] Voice 8: um so if you might if i might share i'll check in on corlin who's been probably trying to type that

[0:22:52] Voice 8: and i'm going to stop sharing so she can share her screen and show you the motion as she's

[0:22:56] Voice 8: captured it when she's ready and if not we i we can read it again to you corlin if that's helpful

[0:23:03] Voice 5: sure if you could just read that out one more time i think i've got most of it so

[0:23:06] Voice 5: OK, so I'll read off

[0:23:08] Voice 8: what I captured, if that's right, Trustee Elliott. I got that the board requests staff to request a report on the status of mapping and technical services. I'm not sure what your noun was there.

[0:23:25] Voice 8: Or the January 23rd first meeting posted.

[0:23:31] Voice 8: 31st meeting with executive committee.

[0:23:33] Voice 8: meeting yeah

[0:23:34] Trustee Elliott (probable): so i'm assuming that it would come to the board first uh do we we have a january 23rd

[0:23:43] Trustee Elliott (probable): meeting so that would give it time to so should i change it to january 23rd so that that could

[0:23:53] Trustee Elliott (probable): then be yeah that's

[0:23:54] Voice 8: right in

[0:23:55] Trustee Elliott (probable): time for your january

[0:23:56] Voice 8: 20th yeah i would suggest you get it for the 23rd

[0:23:59] Voice 8: you could review it and then forward it on to the agenda for the 31st great

[0:24:03] Trustee Elliott (probable): thank you claire that's

[0:24:05] Trustee Elliott (probable): there was just two requests that just request staff to report a request that staff report on

[0:24:13] Trustee Elliott (probable): the status just remove one of those request staff to request a report to

[0:24:21] Voice 7: provide a report you got

[0:24:23] Voice 7: this no you have staff twice thank you we still have staff twice okay and did

[0:24:42] Voice 7: you want to now

[0:24:43] Voice 7: amend it to

[0:24:44] Voice 8: just stay in time for the january 23rd board meeting thank

[0:24:46] Trustee Elliott (probable): you yes that'd be great

[0:24:49] Voice 8: appreciate that thanks

[0:24:50] Trustee Elliott (probable): everyone okay well

[0:24:52] Trustee Smith: she's getting that typed up um is there a second is

[0:24:56] Trustee Smith: that why your hand is up trustee yates to second it

[0:24:59] Voice 3: yes and also to get that january 23rd date in

[0:25:02] Voice 3: there so thank you so if we could just slow down i'll support corlin with this corlin if you could

[0:25:06] Voice 3: delete

[0:25:06] Voice 8: everything from the 31st on. Yeah. And then instead just put January 23rd meeting. So

[0:25:15] Voice 8: yeah. And

[0:25:16] Voice 7: just put 23rd there instead of 31st. Yeah. Maybe we should put board meeting just

[0:25:23] Voice 7: for clarity. Is that all right, Trustee

[0:25:24] Voice 8: Elliot? Okay. I think that's now what you were hoping

[0:25:28] Voice 8: for. So that's the motion that I think Trustee Yates just seconded for clarity. Okay. Okay.

[0:25:33] Trustee Smith: Okay, perfect. Do I have any, is there any discussion on that motion? No, don't see any. If I miss you, don't just call out, by the way. Okay, we have a seconder, which is Trustee Yates. All those in favor, put your hand up, please.

[0:25:53] Trustee Smith: Okay, I think that's everybody. Yes. So the motion passes unanimously. Thank you. Thanks for that.

[0:26:05] Trustee Smith: okay so the next are we on to the next item now no other questions okay the next item is the itc

[0:26:13] Trustee Smith: nature reserve monitoring report and

[0:26:16] Voice 7: um who's going to give it that will be

[0:26:23] Voice 1: me nula nula thank

[0:26:25] Voice 1: you okay hi thank you very much chair um so the 2023 monitoring visits for the itc nature reserved

[0:26:32] Voice 1: reserves involved many partners, including those that hold a conservation covenant on ITC nature

[0:26:38] Voice 1: reserves, local conservancies that act as a management group, volunteer wardens, neighbours

[0:26:44] Voice 1: and donors, and even some trustees. These visits are a fantastic opportunity to build relationships

[0:26:51] Voice 1: and have a chance to meet on site to discuss management needs into the future. And then we

[0:26:57] Voice 1: can we can get contracts going for the coming year so three of the 33 ITC nature reserves were

[0:27:05] Voice 1: visited from April to September on third islands there was a new a 34th nature reserve was acquired

[0:27:11] Voice 1: this year but it will not be monitored until a second adjacent parcel is added to it so we just

[0:27:16] Voice 1: had the 33 this year a service contract was used for monitoring Horton Bay very nature reserve on

[0:27:22] Voice 1: main island which has been completed by a main island conservancy association since 2009 this

[0:27:30] Voice 1: saves travel costs as it's the only itc protected area on main island saturnina island and link

[0:27:38] Voice 1: island nature reserves are in the process of management planning with a contracted biologist

[0:27:44] Voice 1: but the the archaeological assessment is set to begin in april 2024 with local first nations so

[0:27:51] Voice 1: So that will occur before the management planning process is completed.

[0:27:57] Voice 1: The monitoring visits help set priority activities for the next fiscal and where to spend our limited resources balanced between all ITC's protected areas.

[0:28:09] Voice 1: And the common activities are that you'll see throughout the report are trail maintenance to ensure safety and that the public can easily find their way with as little damage to the land as possible and stay off adjacent private property.

[0:28:23] Voice 1: Invasive species, which are a constant struggle and require work each year, we prioritize based on the type of invasive and how much there is.

[0:28:33] Voice 1: And then the restoration projects where planting of native species and removal of invasive species often go hand in hand.

[0:28:42] Voice 1: there is a need to update policies around itc's duty of care for safety on nature reserves which

[0:28:50] Voice 1: has come to a head with the process by which the danger trees came down at salt and expay and

[0:28:56] Voice 1: elder cedar nature reserve this march and then as just discussed there are also multiple needs

[0:29:03] Voice 1: that need to be addressed to make monitoring and management of itc management property

[0:29:07] Voice 1: property, ITC protected areas, so covenants and nature reserves, more efficient and effective,

[0:29:14] Voice 1: which includes improving the field maps application that staff presently use, and improving how

[0:29:20] Voice 1: our spatial data and photos are used, are able to be utilized and viewed.

[0:29:26] Voice 1: And I'm happy to take any questions.

[0:29:28] Trustee Smith: So I have a few, but maybe are there any questions from anybody else?

[0:29:33] Trustee Smith: Trustee Yates?

[0:29:35] Voice 3: Thank you, Chair Smith.

[0:29:36] Voice 3: and thank you Nuala for the report.

[0:29:39] Voice 3: I know that there are many nature reserves in this report

[0:29:43] Voice 3: and there's only a few on Gabriola,

[0:29:46] Voice 3: but I'm wondering because I did attend

[0:29:49] Voice 3: the monitoring visit with you for the Gabriola ones,

[0:29:55] Voice 3: the Burns Acre one where the owner next

[0:30:00] Voice 3: door had fell some trees and it was really not looking very good and and they they broke the

[0:30:08] Voice 3: fence the boundary fence between their property and Burns Acres Nature Reserve do you know whether

[0:30:14] Voice 3: or not that owner did actually build a new fence like he said he was going to do?

[0:30:22] Voice 1: Well that he I

[0:30:24] Voice 1: haven't been back since then so I don't know for certain so it was something that he said was not

[0:30:30] Voice 1: going to be done right away but that were that those were his intentions i went and i spoke with

[0:30:34] Voice 1: him after we finished the burns acres management plan and he said that he was trying to do a lot

[0:30:45] Voice 1: of the work himself and so that it would take time so i would have to follow up communications

[0:30:49] Voice 1: on whether or not the fence is actually completed at this time

[0:30:53] Trustee Smith: i'll go have a look

[0:30:55] Trustee Smith: thank you uh any other i have some comments some are just small typos but trustee khan

[0:31:01] Voice 10: uh yeah i'm not sure this is the right place to bring this up but um it seems to me that that

[0:31:08] Voice 10: we have an opportunity to represent the islands trust in a in a positive way in the community

[0:31:16] Voice 10: And, Anul, you did mention public access to trails and so on, and it seems to me that this might be a good place to publicize that a bit more, perhaps even involve the public who wanted to be involved in the monitoring of properties.

[0:31:40] Voice 10: My feeling is that the Islands Trust right now is in a very low point as far as public estimation is concerned.

[0:31:49] Voice 10: We're getting a lot of negative feedback on Islands Trust, and it seems to me that the Conservancy has a very good opportunity to improve that public image.

[0:32:02] Voice 10: And through the properties we have, it might be a good way to go.

[0:32:12] Voice 10: One of the things that the Salt Spring Conservancy has been doing very, very well is involving public in activities and so on.

[0:32:21] Voice 10: And I know that we haven't been doing that to any great extent, but it seems to me that that might be a good way of improving the image of the Islands Trust.

[0:32:36] Voice 7: Thank you.

[0:32:39] Voice 7: I'll

[0:32:39] Voice 1: let you answer, Nuala, first.

[0:32:41] Voice 1: I was just going to say that it's usually that we don't advertise our trail system as nature reserves.

[0:32:53] Voice 1: And that has kind of been, but I'm not sure, that's kind of the way that our core policy has been of not advertising, you know, on, say, the island trail maps.

[0:33:10] Voice 1: Lower Mount Erskine is an exception because it connects with the provincial.

[0:33:14] Voice 1: um but it and it is very site dependent on which ones are really um put more in the public eye than

[0:33:24] Voice 1: others but um having public there and doing walkabouts is a really exciting opportunity

[0:33:31] Voice 1: i think you're you're right um

[0:33:36] Trustee Smith: can i suggest that this is something that goes under communication i

[0:33:41] Trustee Smith: think we're going to be talking about that later. Am I wrong

[0:33:43] Voice 7: about that? That maybe it's not. I

[0:33:50] Voice 7: thought there was an item on communications. So I'm

[0:33:59] Trustee Smith: not sure how to capture that. Because I have

[0:34:02] Trustee Smith: mixed feelings about it, too. In general, I think that that our conservancy partners on different

[0:34:09] Trustee Smith: islands, as you mentioned, the South Spring Conservancy, on our island, the Galliano

[0:34:14] Trustee Smith: animal conservancy uh tend to advertise partnership trails if they aren't thinking of them as closed

[0:34:22] Trustee Smith: places nature reserves so um i don't know i think it requires some discussion whether itc would

[0:34:29] Trustee Smith: promote that or not for the nature reserves specifically but um i don't know maybe i can

[0:34:35] Trustee Smith: ask staff if they can think of a place where we could discuss this in a sort of broader sense

[0:34:43] Trustee Smith: like it just but does it belong in this report as

[0:34:47] Voice 7: a suggestion or somewhere else uh claire you're on

[0:34:53] Voice 7: mute i'm

[0:34:56] Voice 8: sorry about that um what i had heard from trustee khan was an interest in involving

[0:34:59] Voice 8: the public in monitoring of the properties but perhaps did i mishear that was that we

[0:35:03] Voice 8: i just want to seeking clarity as to the suggestion was it to involve members of the

[0:35:08] Voice 8: public in the monitoring of the nature reserves or was it simply that your suggestion was that

[0:35:13] Voice 8: we should raise greater public awareness about the existence of the nature reserves and the

[0:35:17] Voice 8: conservancy work in general well

[0:35:20] Voice 10: both really um one one of the uh accusations that i've been seeing

[0:35:25] Voice 10: a lot of about the islands trust is that the islands trust tends to be secret and doesn't

[0:35:31] Voice 10: seem to um advertise what it's doing and the public is not really aware of what what it's

[0:35:37] Voice 10: doing and i think that really has to be has to be addressed because um the the the image of the

[0:35:44] Voice 10: island's trust in general is is really getting more and more negative because because of that

[0:35:50] Voice 10: and um so i i would see both possibilities uh advertising the the availability of the nature

[0:35:59] Voice 10: reserves but also possibly involving people i mean when you do a monitoring there's somebody

[0:36:05] Voice 10: somebody actual from the Islands Trust over on the on the islands and so that would be a good

[0:36:12] Voice 10: opportunity to interact with the public and and in that way improve improve the the the image

[0:36:20] Voice 10: I'm really concerned about that because um it seems to me that you know everything we we want

[0:36:27] Voice 10: the Islands Trust to do is threatened by the by the the negative image that that's happening today

[0:36:34] Voice 10: and possibly as well by, you know, the tenor of the Trust Council right now.

[0:36:48] Voice 7: Trustee

[0:36:49] Voice 3: Yates, were you wanting to comment on that?

[0:36:51] Voice 3: Yes, I agree with what Charles Kahn is saying.

[0:36:55] Voice 3: And I actually really did find it helpful that in May, when NOLA and other ITC staff came to Gabriola, that I accompanied them on their visits to the three nature reserves, because then afterwards I could report that, both to the local trust committee meeting and in whatever I wrote for the newspaper.

[0:37:19] Voice 3: paper and you know despite my real misgivings about what happened at Stirling Expe last year

[0:37:27] Voice 3: or earlier this year I really I really try to focus on the positive because I really do believe

[0:37:33] Voice 3: that the Conservancy is doing amazing work on behalf of the Islands Trust especially right now

[0:37:41] Voice 3: with being so short-staffed still really really good things are happening so and I know

[0:37:49] Voice 3: I talk all the time to our local Gabriela Lands and Trails Trust.

[0:37:54] Voice 3: They are intimately involved with the nature preserves here,

[0:38:00] Voice 3: with the, I forget the name of the program, but anyway,

[0:38:04] Voice 3: the one that we sometimes give opportunity grants to to help support.

[0:38:08] Voice 3: And their reports are always really positive.

[0:38:13] Voice 3: positive so anytime we can involve the public I think is is really important the only thing I

[0:38:21] Voice 3: would say is that there are there are two nature reserves on Gabriola that we actually don't want

[0:38:26] Voice 3: the public to be visiting they're one of them is fenced off and the other one is somewhat dangerous

[0:38:31] Voice 3: that's the millstone the one that we encourage people to visit is the one where we got all the

[0:38:37] Voice 3: criticism of course for having the the trees cut down and yet it is really important to have the

[0:38:44] Voice 3: public um visit that one um because they do know that it's uh that it's a you know an island's

[0:38:51] Voice 3: trust conservancy place so i'll just leave it at that um

[0:38:57] Trustee Smith: any other comments uh maybe i'll make one

[0:39:00] Trustee Smith: Would it be possible, Staff Murphy, to, in this report, you've got an executive summary, then you go right into each island or each nature reserve, could have just a section at the beginning on, you know, communications or some title like that.

[0:39:23] Trustee Smith: and you would say that your recommendation there would be to strive to involve the public more in monitoring

[0:39:30] Trustee Smith: and communicate out better about our nature reserves that are accessible or that have public trails.

[0:39:40] Trustee Smith: So it would just be an amendment to your report in which you would actually identify that in your report.

[0:39:47] Trustee Smith: Would that work for people?

[0:39:52] Trustee Smith: because then her report is public and it says right in there that we're going to try and do

[0:39:57] Trustee Smith: that and it also is giving um um nula some instruction you know some even coming from

[0:40:05] Trustee Smith: herself on something to do but i will ask do we need a motion to direct her to do that

[0:40:11] Trustee Smith: director freighter or is it

[0:40:13] Voice 8: are you asking this for like next year's report are you asking her

[0:40:17] Voice 8: to amend this report and return it to the board i

[0:40:20] Trustee Smith: was thinking she could amend this report she

[0:40:22] Trustee Smith: wouldn't need to return it to the board because we would approve it as amended okay

[0:40:28] Voice 8: um so if your

[0:40:30] Voice 8: intention is to raise public awareness about them i'm just i'm unclear if she if she's to

[0:40:37] Voice 8: amend this report to include section on communications i'm not sure we'll achieve

[0:40:41] Voice 8: the intended outcome of okay public awareness um so certainly you could request that that section

[0:40:46] Voice 8: section be included in next year's report if you're wanting something changed around the way

[0:40:50] Voice 8: we actively communicate i would suggest a different motion which is with that goal in mind so

[0:40:57] Trustee Smith: uh i

[0:40:58] Trustee Smith: guess then thanks that's very helpful then i that what i'm thinking is that we need two motions

[0:41:03] Trustee Smith: one is to director for the next report to include a section on communications and engaging the

[0:41:10] Trustee Smith: public in monitoring and then the second motion would be to um but i'm not sure it belongs here

[0:41:17] Trustee Smith: that's all because this is just about nature reserves but I think what trustee Kahn is raising

[0:41:22] Trustee Smith: is about communication of ITC work in general including access to nature reserves so the one

[0:41:29] Trustee Smith: part is for staff Murphy to for next year to have a communication section in her report and to

[0:41:38] Trustee Smith: to try to engage the public on islands

[0:41:44] Trustee Smith: in her monitoring where possible.

[0:41:47] Trustee Smith: Does that, would that work for you?

[0:41:48] Trustee Smith: I just wanna check with Steph Murphy

[0:41:51] Trustee Smith: if that would be possible.

[0:41:53] Voice 1: Yes, yes, yeah, to add it for next year's report.

[0:41:56] Voice 1: That sounds good.

[0:41:57] Voice 1: And

[0:41:58] Trustee Smith: that you would actually, for next year's monitoring,

[0:42:00] Trustee Smith: try to engage the public in the monitoring

[0:42:03] Voice 8: where possible.

[0:42:04] Trustee Smith: Have to say where possible because it's not always possible.

[0:42:08] Trustee Smith: yeah if

[0:42:09] Voice 8: i can intervene here

[0:42:10] Trustee Smith: if i might just

[0:42:10] Voice 8: speak so one of the things i'll say i think that

[0:42:13] Voice 8: needs some staff conversation around this because of course sometimes the monitoring visits you know

[0:42:18] Voice 8: they're trying to squeeze in a number of properties in one day um so the public engagement side of it

[0:42:22] Voice 8: is almost a different and separate activity so we would need to sort of contemplate the resources

[0:42:27] Voice 8: available in that monitoring season to do both monitoring and really that public engagement tour

[0:42:32] Voice 8: kind of work that would be needed so i would certainly say we could document what we've done

[0:42:37] Voice 8: and what we're doing and talk about communications but I think if you're asking us to sort of

[0:42:41] Voice 8: undertake a public engagement session every time there's a monitoring of our property that could

[0:42:46] Voice 8: be a big piece of work that we would need to contemplate and really think about and of course

[0:42:51] Voice 8: as they're doing the monitoring it's you know it's technical work not always suitable for all

[0:42:56] Voice 8: members of the public to you know they would yeah so I think we would need to give you some staff

[0:43:00] Voice 8: advice around if that if you're looking for that public engagement work happening concurrently

[0:43:05] Voice 8: with monitoring we would want to come back to you and say like are we resourced for that what would

[0:43:08] Voice 8: be required you know would we be sending our communications person as well as nula how would

[0:43:13] Voice 8: we undertake that i'll supplement that comment if needed okay

[0:43:18] Trustee Elliott (probable): before i respond to that trustee

[0:43:19] Trustee Elliott (probable): elliot your hand is up that was um exactly what i was thinking um and perhaps staff could

[0:43:27] Trustee Elliott (probable): could in their conversations, perhaps aim for two to three monitoring visits in the next year that

[0:43:37] Trustee Elliott (probable): they'd be accompanied by the ITC communications person. And that person could do some preliminary

[0:43:43] Trustee Elliott (probable): work and engaging the public when it's appropriate and sort of showcasing what we're doing. I don't

[0:43:50] Trustee Elliott (probable): think it's feasible to sort of saddle on that, you know, this public engagement work to the

[0:43:56] Trustee Elliott (probable): the technical team that's, you know,

[0:43:58] Trustee Elliott (probable): trying to get sites monitored and updated.

[0:44:02] Trustee Elliott (probable): But I think two or three case studies

[0:44:04] Trustee Elliott (probable): and pairing with the communication specialist

[0:44:07] Trustee Elliott (probable): who's there to do that might be appropriate.

[0:44:11] Voice 7: Could I try a moving,

[0:44:23] Voice 10: a move that the ITC,

[0:44:27] Voice 10: that ITC staff publicize and involve the public

[0:44:30] Voice 10: in its activities and its nature reserves?

[0:44:33] Voice 10: and just leave it at that, not include the monitoring necessarily, but that could be part

[0:44:39] Voice 10: of it. So

[0:44:40] Voice 10: I'll just read that again, that ITC staff publicizing involves the public in its

[0:44:46] Voice 10: activities and its nature reserves.

[0:44:52] Trustee Smith: So for me, that's a little bit too general for what we're

[0:44:56] Trustee Smith: asking to be done at this moment, but maybe other people disagree. Can I suggest an alternate

[0:45:02] Trustee Smith: alternate motion, just before we even pass one or two. I think what we're talking about here is

[0:45:07] Trustee Smith: request staff to explore opportunities for engaging the technical public in nature reserve

[0:45:13] Trustee Smith: monitoring where possible.

[0:45:18] Voice 8: Request staff to engage the dues, did you say the technical public?

[0:45:21] Trustee Smith: Yes, because I think that there's many people on these islands who actually are biologists who

[0:45:28] Trustee Smith: know a lot about monitoring who could help. We're not asking for all the general public to come and

[0:45:33] Trustee Smith: monitored but um it's to invite people where possible you could even say on a case-by-case

[0:45:40] Trustee Smith: basis or something um yes so that's why i'm saying the technical public maybe that's not a good term

[0:45:49] Trustee Smith: um yeah we can just say for engaging the public in nature reserve monitoring on a case-by-case

[0:45:58] Trustee Smith: on a case by as

[0:46:00] Trustee Elliott (probable): appropriate as appropriate

[0:46:02] Trustee Elliott (probable): yeah because that leaves at the discretion of staff

[0:46:06] Trustee Elliott (probable): and I think that's that is important we need to leave some some latitude in deciding when it's

[0:46:12] Trustee Elliott (probable): appropriate so

[0:46:13] Trustee Smith: can I just see if people are comfortable with that motion first and then

[0:46:18] Trustee Smith: we'll talk about your more general motion trustee khan does that work for you this is a very specific

[0:46:25] Trustee Smith: specific one specifically to monitoring.

[0:46:27] Voice 2: Sure, that's fine.

[0:46:30] Trustee Smith: Should I read that again

[0:46:31] Trustee Smith: and see if people are comfortable?

[0:46:33] Trustee Smith: Request staff to explore opportunities

[0:46:35] Trustee Smith: for engaging the public in nature reserve monitoring

[0:46:39] Trustee Smith: as appropriate, which gives you the option as appropriate.

[0:46:46] Trustee Smith: Trustee Elliot, are you seconding it?

[0:46:49] Trustee Smith: Seconding, okay.

[0:46:50] Trustee Smith: So it's seconded by Trustee Elliot.

[0:46:53] Trustee Smith: Any comments, further discussion on that particular motion?

[0:46:56] Trustee Smith: It seems doable, Trustee Frater?

[0:47:02] Trustee Smith: Oh, Staff Frater, hopefully.

[0:47:04] Voice 8: Staff Frater, sorry.

[0:47:06] Voice 8: God,

[0:47:06] Voice 7: I don't want to readjust.

[0:47:07] Voice 8: If I could ask Coraline,

[0:47:08] Voice 8: I think it's really good practice

[0:47:09] Voice 8: to read these motions very slowly.

[0:47:11] Voice 8: If you know of them in advance,

[0:47:13] Voice 8: it's great to email Coraline in advance,

[0:47:15] Voice 8: and then it's great to slow down,

[0:47:17] Voice 8: make sure you've got the motion on screen.

[0:47:18] Voice 8: Everyone knows what's being proposed

[0:47:20] Voice 8: and seeing it on screen before you vote

[0:47:22] Voice 8: is really the best practice.

[0:47:25] Voice 7: So take out the word technical, Coraline.

[0:47:34] Voice 7: then comma as appropriate does that seem right okay so trustee Elliott has seconded it

[0:47:49] Voice 7: all those in favor anybody against trying to look no oh

[0:47:58] Trustee Smith: trustee Yates are you again oh no that was

[0:48:00] Trustee Smith: your in favor okay uh so that again is carried now let's talk about a second motion about

[0:48:07] Trustee Smith: communication my first question though does that belong here um

[0:48:13] Voice 8: certainly you don't have another

[0:48:14] Voice 8: agenda item dedicated to communications today so you certainly could pass it here

[0:48:18] Voice 8: okay because you haven't amended your agenda to add a new topic okay

[0:48:22] Trustee Smith: so trustee khan do you want

[0:48:24] Trustee Smith: to read your motion again so that corlin can capture that

[0:48:28] Voice 10: itc staff publicize and involve

[0:48:32] Voice 10: the public in its activities and

[0:48:36] Voice 7: its nature reserves if i might chair can i offer a comment

[0:48:52] Voice 7: on the motion please do yes so

[0:48:55] Voice 8: what i would suggest is i think it might be um helpful to

[0:48:58] Voice 8: say that itc staff develop a plan for something like that might be more helpful to staff as

[0:49:04] Voice 8: direction yes

[0:49:05] Voice 7: i would agree with that actually like

[0:49:09] Voice 8: develop a plan for publicizing and involving

[0:49:11] Voice 8: or i can't really publicize the public i would just say if i might trust econ like if we say

[0:49:17] Voice 8: a plan for um a communications

[0:49:22] Voice 7: plan for better involving the public something like that

[0:49:24] Voice 7: well i don't know if it's just a communications plan oh sorry um

[0:49:32] Voice 8: for an engagement plan something

[0:49:33] Voice 8: like that

[0:49:34] Trustee Smith: yeah i think it's an engagement plan because it's not just about communications right

[0:49:37] Voice 7: okay so corlin it would be request staff to develop an engagement plan and if i have this

[0:49:51] Voice 7: right trustee con it could say like for involving the public or for better involving the public

[0:49:55] Voice 2: sure that

[0:49:56] Voice 7: sounds good there's all this good work that that you

[0:50:05] Voice 10: guys are doing and nobody really

[0:50:08] Voice 10: knows that it's happening

[0:50:09] Voice 2: and

[0:50:10] Voice 10: it's a really good opportunity to show the trust in a good light

[0:50:14] Voice 8: and then i would okay if trustee kind of yeah i agree and i'd love to see us do better um that

[0:50:20] Voice 8: i think corlin perhaps if i can step in chair are you comfortable with this yes please okay um

[0:50:25] Voice 8: Develop an engagement plan for better involving the public in ITC

[0:50:31] Voice 7: nature reserves. Does that work for clarity?

[0:50:38] Voice 7: I would include in

[0:50:41] Voice 10: ITC initiatives and nature reserves, because there's more that staff are doing besides nature reserves.

[0:50:54] Voice 7: Yeah, I don't

[0:50:56] Trustee Smith: think it's specific to nature reserves either. In ICT initiatives on islands.

[0:51:00] Trustee Smith: islands like you know i think tell me if i'm right trustee khan what you're saying is when

[0:51:06] Trustee Smith: they're on the island they should when they're on a particular island they should let the public

[0:51:11] Trustee Smith: know they're there and uh a plan to engage them somehow well

[0:51:15] Voice 10: that's just part of it really the

[0:51:17] Voice 10: i i see it as as as a publicity a public you know to make it make things public more public

[0:51:25] Voice 10: in general doesn't have to be limited to when people are on on an island it's just there should

[0:51:33] Voice 10: be some kind of a communication strategy to to tell people about what what we're doing because

[0:51:42] Voice 10: there's such so many good things that are being done and nobody knows that's happening and I think

[0:51:47] Voice 10: it's you know you're you have you have you're looking for funds you're you're asking people

[0:51:53] Voice 10: to donate and yet people don't know what what's happening because there's no no public no publicity

[0:52:02] Voice 10: around it okay

[0:52:04] Trustee Smith: so you're wanting to involve the public in i.t initiatives in general nature

[0:52:10] Trustee Smith: reserves just being one of them well i

[0:52:12] Voice 10: think i wouldn't limit limit it to sort of involve i i

[0:52:16] Voice 10: want them to know about it so to communicate and involve you could say i i maybe engaging includes

[0:52:23] Voice 10: includes that so

[0:52:24] Trustee Smith: we're better communicating and communicating and involving the public in ITC

[0:52:31] Trustee Smith: initiatives how does that sound for

[0:52:34] Voice 8: better communicating to and involving the public

[0:52:37] Voice 8: too

[0:52:38] Trustee Smith: yeah and involving yes

[0:52:40] Voice 7: in ITC initiatives and then the last part comes off because it's not

[0:52:45] Voice 7: is that does that look right trustee Khan that looks good okay do we have a seconder

[0:53:02] Voice 7: nobody wants a second oh okay

[0:53:06] Trustee Smith: trustee gabriel did you want a second

[0:53:09] Voice 9: or you didn't no no um yeah i

[0:53:13] Voice 9: don't know something's just not hitting right with it um okay i can't put my finger on it though okay

[0:53:19] Voice 2: i

[0:53:19] Voice 9: think it's great but i think it's a lot to ask staff to to take on at this point um maybe we can

[0:53:26] Voice 9: move this as a as a priority to another meeting and maybe discuss it then uh

[0:53:31] Trustee Elliott (probable): trustee elliott

[0:53:33] Trustee Elliott (probable): Yeah, and I thought we had a communications plan.

[0:53:38] Trustee Elliott (probable): I could be wrong, and maybe I'm mixing it up with Trust Council in general,

[0:53:43] Trustee Elliott (probable): that there's being developed a broader communications strategy.

[0:53:47] Trustee Elliott (probable): This is something that Executive Committee holds,

[0:53:51] Trustee Elliott (probable): and I'm wondering, along with Trustee Govro landing this on staff,

[0:53:56] Trustee Elliott (probable): staff without a better conceived strategy that is sort of going to embrace both bodies and be

[0:54:06] Trustee Elliott (probable): integrated so that we're not just trying to do our own thing might be a better approach because we

[0:54:13] Trustee Elliott (probable): keep giving direction to staff and frankly it's if it's not worked into an overall strategy it's

[0:54:19] Trustee Elliott (probable): going to be um yeah it could detract from the actual work so I'm struggling with this as well

[0:54:27] Trustee Elliott (probable): Trustee Yates.

[0:54:29] Voice 3: Thank you, Chair Smith.

[0:54:30] Voice 3: Yes, I agree with the previous two speakers.

[0:54:34] Voice 3: I'm really concerned about asking the staff to do more.

[0:54:37] Voice 3: But also, even though I think this is important and I really get what Trustee Khan is saying,

[0:54:44] Voice 3: I think that our first motion to talking about maybe engaging the public in nature reserve monitoring as appropriate

[0:54:52] Voice 3: appropriate, might be, you know, a good start on engaging the public. I think we should just stick

[0:55:00] Voice 3: with that for now. And part of it is, I know how, I know how tight the schedule is. For example,

[0:55:07] Voice 3: when ITC staff come to Gabriola, they had three nature reserves to look at. They, I was very

[0:55:13] Voice 3: grateful to go along with them. And I did put something in the chat about, you know, an early

[0:55:18] Voice 3: heads up super helpful because then we can be positive in what we report to the public and

[0:55:23] Voice 3: etc um but that their their day was so full and so long and you know trying to involve more people

[0:55:32] Voice 3: than just maybe the for example galt a few galt people came along that's great because they're

[0:55:38] Voice 3: they're involved with the itc and you know some uh monitoring um and they are big supporters of

[0:55:45] Voice 3: of the ITC, but to actually try to involve the public

[0:55:49] Voice 3: in some other way would be, I think overwhelming

[0:55:53] Voice 3: as a

[0:55:53] Voice 3: time commitment for the staff

[0:55:56] Voice 3: and they wouldn't actually get their monitoring work done.

[0:55:59] Voice 3: And also

[0:56:00] Voice 3: I wanted to say something about the Heron.

[0:56:03] Voice 3: The Heron is a beautiful way to communicate to the public,

[0:56:08] Voice 3: you know, what's happening with the Conservancy.

[0:56:10] Voice 3: But I remember a discussion earlier in the year

[0:56:13] Voice 3: that we might not even have enough time or money to publish the Heron more than a couple times a

[0:56:20] Voice 3: year. And so if we're worried about that, then I don't know how we're going to go ahead with this

[0:56:26] Voice 3: motion right now.

[0:56:28] Trustee Smith: Okay, so I'm very worried about time, just being the chair. And I feel that

[0:56:33] Trustee Smith: when you have a motion, and it wasn't seconded, I appreciate it was moved, but it wasn't seconded,

[0:56:39] Trustee Smith: it means that that motion isn't actually going to be voted on at this point in time so and although

[0:56:47] Trustee Smith: we all I would like maybe the meeting notes to reflect that we are all interested in better

[0:56:52] Trustee Smith: communication on ITC initiatives like that can just be something in the notes because we have

[0:56:59] Trustee Smith: had that discussion and it could be I'm not saying this but when we're coming up with the agenda for

[0:57:06] Trustee Smith: a future meeting we could ask for a verbal update on um you know how how we're communicating and we

[0:57:14] Trustee Smith: could have a discussion on that at the the next meeting because i think it's trustee khan's raised

[0:57:19] Trustee Smith: a really good point but none of us are ready to um approve it at this point would that be

[0:57:26] Trustee Smith: satisfactory to people so it will be reflected in the notes that we had the discussion

[0:57:30] Trustee Smith: and in a future meeting we'll have a verbal update and discussion on

[0:57:34] Trustee Smith: on how we're communicating our work.

[0:57:38] Trustee Smith: That's not really a motion.

[0:57:39] Trustee Smith: It's just, you know, when we call

[0:57:40] Voice 7: for agenda items,

[0:57:41] Voice 7: it could be on there.

[0:57:43] Voice 7: Is anybody not comfortable with that approach?

[0:57:49] Voice 7: Okay, so I think that's the approach.

[0:57:52] Trustee Smith: You're okay with that?

[0:57:53] Trustee Smith: I had a few very specific comments on this plan.

[0:57:58] Trustee Smith: Staff Murphy, this is really excellent.

[0:58:00] Trustee Smith: I think you've just done a great job here.

[0:58:04] Trustee Smith: I just have a few comments.

[0:58:05] Trustee Smith: One is that you do mention about the field mapping in the ESRI application and that it's not quite working, but we're trying to improve that.

[0:58:16] Trustee Smith: And later on, you mentioned that these reports will all be available electronically in PDF format.

[0:58:23] Trustee Smith: And I don't know if these things might not be connected in your head, but they are in mine for some odd reason.

[0:58:28] Trustee Smith: but i think that um there are apps or you know better ways to be able to put your your collect

[0:58:37] Trustee Smith: the information make it more efficient for you you don't have to create a pdf but you have some

[0:58:43] Trustee Smith: sort of app or uh something that allows you to then search it later so i think you're you know

[0:58:51] Trustee Smith: you're stuck because of our lack of technical uh cumin is that the word anyways the nets or

[0:58:58] Trustee Smith: or something. But I really think we do need to, it's not that I would change this, this is what

[0:59:03] Trustee Smith: you're doing now. But I do want to raise the point that we need to have some sort of way for you to

[0:59:08] Trustee Smith: collect your information. It's put into a database that is searchable. So then you can do your

[0:59:13] Trustee Smith: reports, like it would be so great, you could say, you know, 33, we had invasive problems in 33

[0:59:20] Trustee Smith: of our nature reserves, for example, you could just pull these kinds of statistics up

[0:59:25] Trustee Smith: if you had a database.

[0:59:26] Trustee Smith: So I'm suggesting just not to change this report,

[0:59:30] Trustee Smith: but for the future, the PDF is all you've got now,

[0:59:34] Trustee Smith: but we really need to find a better way for you

[0:59:36] Trustee Smith: to put your data into database to make your life

[0:59:39] Trustee Smith: and all the monitors more efficient.

[0:59:41] Trustee Smith: So I'd like to raise that.

[0:59:44] Trustee Smith: Then I had one comment,

[0:59:47] Trustee Smith: one place where you're talking about the,

[0:59:49] Trustee Smith: I can never say this, how do you say that?

[0:59:52] Trustee Smith: that the cedar the elder cedar Reserve so wait no

[0:59:57] Trustee Elliott (probable): so queen is elder so

[1:00:00] Trustee Elliott (probable): between spay

[1:00:00] Trustee Smith: between spay so in in the point on that you have approximately 40 trees

[1:00:07] Trustee Smith: uh were removed but somewhere else in a different report it says 45

[1:00:12] Trustee Smith: so we should make those consistent i'm not sure if it was 40 or 45 but um the other report where

[1:00:20] Trustee Smith: we're talking about uh the risk management of danger trees we've mentioned 45 so um and then

[1:00:28] Trustee Smith: And the other thing I wanted to say, I was really fascinated with this, that you talk about Tansy Ragwort.

[1:00:34] Trustee Smith: We know we have it on Galliano.

[1:00:35] Trustee Smith: Apparently, it's on Gambier now.

[1:00:37] Trustee Smith: We want to make you aware that there's been, the cinnabar moth was introduced in the province to control Tansy Ragwort.

[1:00:45] Trustee Smith: It's all over Galliano Island, the cinnabar moth.

[1:00:48] Trustee Smith: And it's appearing on iNaturalist now.

[1:00:51] Trustee Smith: People are saying, what is this moth?

[1:00:53] Trustee Smith: I'm wondering if it's on Gambier as well.

[1:00:57] Trustee Smith: and if there's a way that we could enhance it

[1:01:00] Trustee Smith: in places where Tansy Rag worked as part of our management

[1:01:04] Trustee Smith: because it's really having an impact,

[1:01:07] Trustee Smith: not so much on our nature reserves that ITC is involved in,

[1:01:11] Trustee Smith: but the Galliano Conservancy properties,

[1:01:13] Trustee Smith: the Cinnabar Moccas everywhere, and it's doing a good job.

[1:01:17] Trustee Smith: So I wanted to make you aware of that

[1:01:18] Trustee Smith: and see if we could get it introduced on Gambier

[1:01:21] Trustee Smith: if it's not already there or enhanced somehow.

[1:01:24] Trustee Smith: So just raise that.

[1:01:25] Trustee Smith: is nothing for you to do particularly here. And let's see and then the other thing is North

[1:01:32] Trustee Smith: Pender you raised the issue of yellow flag iris which we also have in the ecological reserve that

[1:01:40] Trustee Smith: I'm the warden of on Galliano and you say that you're going to remove it so I'd certainly like

[1:01:45] Trustee Smith: to know how you're going to do that because wow it is really hard to get rid of yellow flag iris.

[1:01:52] Trustee Smith: I'm not asking you to tell me now but if you find a way let me know that's we're

[1:01:57] Voice 7: super interested in

[1:01:57] Voice 7: that um and then um uh I think um I think that's it thanks for a great report and I love how it's

[1:02:12] Voice 7: so uh concise

[1:02:14] Trustee Smith: and easy to read and that was fantastic so we do have a motion on it though

[1:02:20] Trustee Smith: on this report so unless are there any more comments on the report oh trustee Yates sorry

[1:02:24] Trustee Smith: Sorry, I didn't see your hand up.

[1:02:25] Voice 3: Oh, I just wanted to echo what you said about the cinnabar moth because the caterpillar on Gabriola is also doing a great job on the Tansy Ragwort.

[1:02:34] Trustee Smith: Yeah, it's very specific to Tansy Ragwort.

[1:02:38] Trustee Smith: Trustee Gavreau?

[1:02:40] Voice 9: Hi, yeah, thank you so much for this report.

[1:02:43] Voice 9: It was very exciting to read.

[1:02:46] Voice 9: Some of these islands I haven't been to, so it was pretty great.

[1:02:50] Voice 9: Thank you.

[1:02:50] Voice 9: I have one comment on the bottom of page 30.

[1:02:57] Voice 9: Um, what is that? The last paragraph says recommendation. It says ITQ. Do I, is that

[1:03:04] Voice 9: supposed to be ITC? Sorry,

[1:03:06] Voice 1: no, it's an invitation to quote. Sorry. I

[1:03:09] Voice 9: thought it was another acronym

[1:03:10] Voice 9: I needed to learn.

[1:03:12] Voice 1: So many, there's so many acronyms.

[1:03:15] Trustee Smith: Awesome. Thank you. That's all.

[1:03:18] Trustee Smith: Okay. Anything else on this report?

[1:03:21] Voice 7: Do I have someone who would like to read the motion?

[1:03:24] Voice 7: Trustee Yates?

[1:03:27] Voice 7: Thank you Chair Smith.

[1:03:29] Voice 3: I move that the Islands Trust Conservancy accept the Islands Trust

[1:03:33] Voice 3: Conservancy Nature Reserve Monitoring Report 2023.

[1:03:38] Voice 3: Do I have a seconder?

[1:03:41] Voice 7: Trustee Cahn? And all those in favour? I think that's everybody,

[1:03:50] Voice 7: so that is carried. Thank you very much. Thank you to Staff Murphy for such a great report.

[1:03:59] Voice 7: Okay. Next item, hold on, is

[1:04:04] Trustee Smith: items for discussion and direction. So this is great. We have an hour

[1:04:09] Trustee Smith: for this. The ITC plan approval. This is verbal.

[1:04:15] Voice 8: Thank you, Chair. I'll take this one.

[1:04:17] Voice 8: I had hoped to have someone here from the ministry to give you an update on the ITC plan that was

[1:04:23] Voice 8: submitted to the minister in middle of December last year. Unfortunately, no one's available

[1:04:28] Voice 8: available today so we won't have anyone attending I can simply say that it remains with the ministry

[1:04:32] Voice 8: and will be provided to the minister hopefully shortly for approval but at this point it has

[1:04:38] Voice 8: not yet been approved so I'm afraid I don't have much more of an update than that than to let you

[1:04:42] Voice 8: know it continues to be with the minister and we will let you know and advise as soon as it

[1:04:47] Voice 8: is approved at this point we continue to somewhat operate under the last plan particularly for any

[1:04:55] Voice 8: applications that were approved under the last plan um

[1:05:00] Voice 7: are there any comments i

[1:05:03] Trustee Smith: have one is there

[1:05:04] Trustee Smith: anything we should be aware of that is incredibly important uh for his approval like is there

[1:05:12] Trustee Smith: something that's falling between the cracks because it's not approved yet uh

[1:05:18] Voice 8: no what i would

[1:05:19] Voice 8: say is um i think we i am talking to the ministry about if you receive a new proposal um in this

[1:05:26] Voice 8: time where you don't have an approved plan certainly we'll be working closely with the

[1:05:29] Voice 8: ministry about the staff advice we might provide to you at that time but we'll wait hopefully we

[1:05:36] Voice 8: won't be in that circumstance hopefully you'll be hearing before your next meeting.

[1:05:39] Trustee Smith: Okay I just want

[1:05:40] Trustee Smith: to clarify something I think that you said something to me about Indigenous that in that

[1:05:45] Trustee Smith: plan there's something about Indigenous engagement that isn't.

[1:05:49] Voice 2: Yes certainly

[1:05:51] Voice 8: for this time we we

[1:05:52] Voice 8: We provided the minister with the results of the First Nation engagement that was undertook.

[1:05:57] Voice 8: And we can't speak to what's going on in the ministry, but we did provide results of the Indigenous engagement and the commentary from nations to the minister.

[1:06:06] Voice 8: And so it may be that the minister is contemplating that feedback, but it may be other matters.

[1:06:12] Voice 8: We are not we don't have any insight here as staff to that.

[1:06:44] Voice 8: Okay, thank you.

[1:06:44] Voice 8: around how do we now undertake, you know, we've now got a more compressed time frame

[1:06:48] Voice 8: for the next round of engagement, which is entirely the situation you were trying to avoid.

[1:06:52] Voice 8: So this delay in approval is now leading to a tighter time frame for the engagement on the

[1:07:01] Voice 8: next five-year plan because we have a statutory deadline, which will of course now be two years

[1:07:05] Voice 8: from now because it's taking a year for approval. So we'll await approval and then have that

[1:07:11] Voice 8: conversation I would expect.

[1:07:13] Trustee Smith: Okay thank you. Any other questions on this item? Nope. So we'll go

[1:07:18] Trustee Smith: on to the next property management resources business case. This is verbal as well.

[1:07:23] Voice 8: Yes so

[1:07:24] Voice 8: I'm in the fortunate position of having to advise you. In May you had asked staff to produce a

[1:07:30] Voice 8: business case looking at the human resources available for property management and I'm in

[1:07:36] Voice 8: the unfortunate position of telling you it is not done yet. I had hoped to have it on this agenda

[1:07:40] Voice 8: for you. But given all the things on my plate, it simply has not happened. I have begun drafting and

[1:07:46] Voice 8: I've certainly, I wanted to update you with the progress of what I've done to date in that I have

[1:07:50] Voice 8: interviewed all the conservancy staff. I've interviewed the former GIS information systems

[1:07:55] Voice 8: manager, a number of other staff and have, you know, deleted the results of all of that

[1:08:01] Voice 8: interviewing that's been going on. And I've developed sort of key themes around the needs

[1:08:06] Voice 8: of the Conservancy as it relates to property management. I certainly am hearing a lot of

[1:08:11] Voice 8: demands for different ways of doing things and new topics that simply aren't fitting within the

[1:08:17] Voice 8: current resources. So this would be a demand for wildfire management and wildfire planning.

[1:08:22] Voice 8: Currently we don't have a lot of scope within current resources to meet the demands and the

[1:08:27] Voice 8: scientific rigor that's being asked for or that we're hearing. Another would be responding to

[1:08:31] Voice 8: climate change and planning for climate change adaptation is another that is another added

[1:08:36] Voice 8: added pressure, simple volume of requests and changes and, you know, all the things that are

[1:08:41] Voice 8: being added. So certainly there is scoped for the board to look at a new position. Potentially one

[1:08:48] Voice 8: of the things we're looking at is a, I may come forward to you and I may not, is a manager of

[1:08:53] Voice 8: property management, someone to sit between the manager and the property management team

[1:08:56] Voice 8: to then handle new initiatives. Even as discussed today, the need to improve software and seek new

[1:09:01] Voice 8: software and integrate software and offer the training required for that software is currently

[1:09:05] Voice 8: partly somewhat homeless, without a manager of property management to kind of take on the

[1:09:09] Voice 8: leadership of that sort of systems change internally. Also, I have also identified as a

[1:09:15] Voice 8: key theme, the technology piece, I think that I heard you chair reference today, around there's

[1:09:19] Voice 8: a need for catch up. We've been very frugal over the last decade or two, which I think is resulting

[1:09:25] Voice 8: in a bit of a technology gap, and an attempt to implement technology in a very frugal way,

[1:09:30] Voice 8: which has not always been successful, because it wasn't properly resourced, which is now

[1:09:34] Voice 8: causing some struggles that it isn't as supported as it needed to be.

[1:09:38] Voice 8: So those are the things I'm examining right now and trying to produce a business case around for

[1:09:43] Voice 8: you. Unfortunately, I may have something, I may be able to speak to it at council in these general

[1:09:49] Voice 8: terms, but that's something I wanted to provoke a board discussion around, given that I may not

[1:09:53] Voice 8: have it done for council. In order to bring it forward to council, I could bring something,

[1:09:58] Voice 8: get your endorsement for me to bring forward something that I've now drafted up without board

[1:10:02] Voice 8: board review, or I could not bring anything forward to council and simply have board members

[1:10:07] Voice 8: speak to the need. There are two paths at council. One is that they could leave the money in. The

[1:10:12] Voice 8: other is they could take the money out and then reconsider the request in March. And I apologize

[1:10:17] Voice 8: we're in this situation. I simply just could not find the time to get it done despite really trying.

[1:10:22] Voice 8: So I'd like to hear from the board any concerns or preferences as we head towards the trust

[1:10:28] Voice 8: council meeting which is december 5th through 7th where they'll be contemplating the budget

[1:10:32] Voice 8: likely on this december 6th um and you would also i would prompt you to discuss who you'd like to

[1:10:38] Voice 8: speak to this item at council i'm not sure if trustee smith i think i heard you not be able

[1:10:43] Voice 8: to attend when's

[1:10:45] Trustee Smith: the next meeting december 3rd

[1:10:47] Voice 8: uh december 6 is likely the day the budget will

[1:10:49] Voice 8: be discussed so

[1:10:53] Trustee Smith: i'm not sure what you're asking yes i'm sorry are you asking to go with a budget

[1:10:59] Trustee Smith: that we haven't seen? Is

[1:11:00] Voice 8: that what you're saying? So

[1:11:01] Voice 8: that is one option is if I can get that's the

[1:11:04] Voice 8: thing I can't provide certainty at this point I'm handling a lot right now and I would have to

[1:11:07] Voice 8: produce and complete my work within a week to get it on so the way to get it to council would be as

[1:11:12] Voice 8: a late item through executive committee on the morning of the 5th so I'd have to provide it to

[1:11:17] Voice 8: them on the 4th which is essentially you know I'd have to get it done really within a week to provide

[1:11:21] Voice 8: it to them. The other option is I walk in with some verbal advice around the work that I've done

[1:11:26] Voice 8: so far and some of the preliminary conclusions or the other option is um you know i just let

[1:11:33] Voice 8: board members speak to the need and the difficulty in in getting it achieved so far um maybe i'll

[1:11:39] Voice 8: turn to one of the board members who was at the financial planning committee meeting to

[1:11:43] Voice 8: further the conversation if that's all right chair so

[1:11:46] Trustee Smith: would that be you trustee ellen or or

[1:11:48] Trustee Smith: trustee yates who was that one of you was at the financial planning meeting we both are oh okay so

[1:11:55] Trustee Smith: Okay, so Trustee Yates had her hand up first, so we'll ask her first.

[1:11:59] Voice 3: Okay, yeah, thank you, Director Frater, and thank you, Chair Smith.

[1:12:02] Voice 3: I wonder if it would be helpful if, Director Frater, you did attend and you did give a verbal report, and then we supported that.

[1:12:12] Voice 3: We who are on the Islands Trust Conservancy Board and on the Financial Planning Committee, we could support that as best we can.

[1:12:21] Voice 3: Would that be useful?

[1:12:22] Voice 3: for certainly i'm happy to do that like

[1:12:26] Voice 7: provide a verbal report with my analysis to

[1:12:28] Voice 8: date yes i can

[1:12:30] Trustee Elliott (probable): do um i do i think that that's going to get lost though in the conversation there is so much

[1:12:38] Trustee Elliott (probable): happening and there has been um some trustees requesting more rigor around business cases

[1:12:46] Trustee Elliott (probable): cases and how that is all presented. So is it possible to do a one-page summary just to sort of

[1:12:58] Trustee Elliott (probable): bullet what is going into this report? You don't have to necessarily give the analysis and all of

[1:13:03] Trustee Elliott (probable): that. And I understand that a business case is not going to be feasible in a week's time,

[1:13:08] Trustee Elliott (probable): but I think something written that could give trustees something to think about,

[1:13:14] Trustee Elliott (probable): because otherwise the context is lost and it's just more words and it doesn't matter if three

[1:13:19] Trustee Elliott (probable): of us speak to it um it's it's going to be challenging to get that message across so

[1:13:24] Trustee Elliott (probable): would it be possible to do a one-page briefing on sort of the status of this item why why it's

[1:13:33] Trustee Elliott (probable): needed essentially is is

[1:13:35] Trustee Elliott (probable): i think what we need to articulate is that possible yes

[1:13:40] Voice 8: i can likely do

[1:13:41] Voice 8: do that with the motion of the board um if you'd like to direct me to do that by resolution i

[1:13:46] Voice 8: wonder um if you'd like to have that sort of you know

[1:13:49] Voice 8: for review of the chair in the absence i mean

[1:13:51] Voice 8: you likely don't want another special meeting to review that so would you like to have sort of

[1:13:55] Voice 8: review of the chair or something like that i

[1:13:59] Voice 7: could do that definitely

[1:14:00] Trustee Elliott (probable): yeah i i think and i can support

[1:14:03] Trustee Elliott (probable): if if there's something that needs to be done between now and then claire um just let me know

[1:14:10] Trustee Elliott (probable): It's just, this is a critical piece, but I think it's better to put it forward now because making the case for another staff position might be a year long conversation.

[1:14:22] Trustee Elliott (probable): and this may not be achievable at this budget discussion i'm hopeful but um putting forward

[1:14:29] Trustee Elliott (probable): some of the context for why we're hampered without this support um is i think is a real

[1:14:40] Trustee Elliott (probable): need right now so i could help with that if you want okay

[1:14:46] Voice 7: thank you i think it would be helpful

[1:14:47] Voice 7: to have direction from the board for this that's right okay so

[1:14:51] Trustee Smith: uh so i'll just uh maybe um you

[1:14:57] Trustee Smith: could uh corlin you could put up the screen yeah with motions that would be great uh so i'll suggest

[1:15:06] Trustee Smith: this just i'll just read it verbally while corlin's getting that up for us itc board requests that

[1:15:11] Trustee Smith: staff produce a one-page summary of the business case for staff resources for itc to present it to

[1:15:18] Trustee Smith: be presented at the next or is it the December what was it 80 and six yeah the December 5th

[1:15:25] Trustee Smith: meeting with the official December 5th uh trust council meeting you

[1:15:31] Trustee Elliott (probable): could just say as a late item

[1:15:32] Trustee Elliott (probable): for December trust council to be presented okay let's

[1:15:37] Voice 8: go nice and slow for Coraline I know how

[1:15:38] Voice 8: hard it is to take those motions in real time I

[1:15:41] Trustee Smith: don't see her screen up that's all

[1:15:43] Voice 7: yeah am I

[1:15:44] Voice 7: missing that yeah i'm sure it'll come in a minute so um that okay the itc board request

[1:16:01] Voice 7: that staff produce

[1:16:03] Trustee Smith: a one page a one page summary maybe you could make your screen a little bit

[1:16:13] Trustee Smith: less um it's

[1:16:16] Voice 7: so big that you can't see though yeah one page summary of the business case

[1:16:25] Voice 7: for would it be new staff resources i would just say for new resources leave it open

[1:16:34] Voice 7: yeah for itc to be presented as a late item for the december 5th trust council

[1:16:57] Voice 7: my question chair do you want any level of political

[1:17:07] Voice 8: review of that document yeah i can

[1:17:10] Trustee Smith: review it and i can have a very short turnaround so um

[1:17:14] Voice 7: so we could say to be reviewed by the chair

[1:17:17] Voice 7: by the itc chair in advance or something yeah just that's fine yeah does that does that make

[1:17:32] Trustee Smith: sense that's

[1:17:32] Voice 7: fine yeah that's fine anybody

[1:17:35] Trustee Smith: want to uh add anything before we uh even second it

[1:17:40] Trustee Smith: no

[1:17:41] Voice 8: if i'm right here can i suggest a comma after council yes yeah

[1:17:45] Trustee Smith: sorry a comment after what

[1:17:47] Trustee Smith: a

[1:17:48] Voice 8: comma after the word

[1:17:49] Voice 7: council oh

[1:17:50] Trustee Smith: yeah yeah um

[1:17:52] Voice 7: um i

[1:17:58] Voice 9: was saying uh we're gonna produce a one-page

[1:18:00] Voice 9: summary is that is it a summary or a briefing ah

[1:18:03] Trustee Smith: sorry i froze i'm frozen it could be a briefing

[1:18:08] Trustee Smith: that's fine yeah uh okay um trustee elliott were you seconding

[1:18:14] Voice 7: them seconded by trustee elliott

[1:18:17] Voice 7: um all those in favor oh i think that's everybody okay thank you very much okay so um that's doable

[1:18:32] Trustee Smith: i just want that's doable um director freighter yes i will try yeah um then we've got the um

[1:18:42] Trustee Smith: climate change briefing to trust council okay

[1:18:46] Voice 8: i'm just i'm sharing screen for you here so i will

[1:18:48] Voice 8: We'll move to page 32 and we'll let you know this is being provided by the executive committee to the Conservancy Board in the spirit of open communication, I think, to let the board know that in December, Trust Council will receive a briefing about the climate change emergency materials that were produced in 2019 generally.

[1:19:11] Voice 8: and so all of those materials have been provided to the board as information and just letting the

[1:19:16] Voice 8: board know that this conversation is proposed for trust council for december it includes as you

[1:19:23] Voice 8: might note in the attachments prior messaging from the board and work of the board i

[1:19:30] Trustee Smith: just want

[1:19:31] Trustee Smith: to make a comment on this um i don't think that trust council i think they should be made aware

[1:19:36] Trustee Smith: aware that the province has just started a disaster and climate risk and resilience assessment

[1:19:42] Trustee Smith: project, DECRRA. The reason I know about it is because it's quite a big project and they have

[1:19:51] Trustee Smith: advisory groups and I've been asked to be on one of their advisory groups for the natural

[1:19:55] Trustee Smith: ecosystem. So I know about this and their idea is that it's a very comprehensive

[1:20:01] Trustee Smith: intensive process to develop disaster risk reduction and resilience for the whole province,

[1:20:09] Trustee Smith: recognizing that there will be differences by different regions, different issues in different

[1:20:14] Trustee Smith: regions. And I'm sure that Trust Council is not aware of this because it's brand new. They just

[1:20:21] Trustee Smith: reached out. They're having their first meetings in November. And so I think anything that we do

[1:20:27] Trustee Smith: is going to be nested into that so i don't know if there's a way i could just send you a one page

[1:20:34] Trustee Smith: or just a few lines on that to make them aware yeah

[1:20:39] Voice 7: that would be great thank you okay uh any

[1:20:42] Voice 7: other comments on this um trustee elliott uh

[1:20:53] Trustee Elliott (probable): thank you um executive committee meets tomorrow

[1:20:58] Trustee Elliott (probable): tomorrow and we'll be discussing the trust council schedule um the schedule is very very packed

[1:21:08] Trustee Elliott (probable): and my thought is that this um discussion on climate change may not happen i think it's going

[1:21:17] Trustee Elliott (probable): to be up to executive committee to to sort of discuss this tomorrow and see how much we can

[1:21:24] Trustee Elliott (probable): can fit in but this is such a it's already been deferred for from um previous trust council

[1:21:30] Trustee Elliott (probable): meeting so i'm my thoughts are i we may be presenting this to trustees for for information

[1:21:38] Trustee Elliott (probable): but there may not be an opportunity for discussion and decision so um i'm not sure where this is

[1:21:44] Trustee Elliott (probable): going to go

[1:21:45] Voice 7: to be honest any other comments that's incredibly helpful um i just might comment on that

[1:22:01] Voice 7: You know, the material

[1:22:03] Trustee Smith: here, like a lot of these briefings are very old. They've been prepared in 2019. Like, I'm sort of surprised, but I get it. Like, we're so busy. This is such a big issue, but we're so busy.

[1:22:15] Trustee Smith: busy um and now the province has got their new emergency preparedness whatever they're calling

[1:22:23] Trustee Smith: it that new climate change emergency actually whole ministry and they're moving ahead so fast

[1:22:29] Trustee Smith: on all of this that i don't know somehow i think maybe it would be better to have someone from the

[1:22:35] Trustee Smith: ministry come and talk to you so that you're nested in that and you have this

[1:22:39] Voice 7: discussion but

[1:22:40] Voice 7: But I could be wrong.

[1:22:45] Voice 7: Trustee O'Leary?

[1:22:46] Trustee Elliott (probable): Yes, and I reported out on a panel that I attended at UBCM in September on climate change, the new initiative that you mentioned, and forest management.

[1:22:59] Trustee Elliott (probable): So there were a number of top staff from Ministry of Forests that I think, I don't know if it's for the first time,

[1:23:10] Trustee Elliott (probable): But they're talking about forest landscape planning, which should have been done, you know, 30, 40, 50 years ago. But they've knit together these two huge factors of, oh, our forest management practices are degrading, you know, the ecosystem, and this has contributed to climate change.

[1:23:31] Trustee Elliott (probable): And there was some very scary stats released about the fires and the number of hectares burned. And so to me, the message from the Ministry of Forest was that, well, they're finally getting the message that we can't ignore climate change.

[1:23:49] Trustee Elliott (probable): And so this new special, sorry, I don't have my notes right here, but I think there's further work down the road. This briefing may be helpful, but how we integrate into this sort of shift is what my sense is from that panel anyways.

[1:24:10] Trustee Elliott (probable): ways um i think we need some more information so i do think that reaching out to the ministry

[1:24:16] Trustee Elliott (probable): of forest and this climate change modeling um institute would be helpful sorry yeah done and

[1:24:24] Trustee Smith: it's not ministry of forest that's even leading this they're not even involved just so that you

[1:24:28] Trustee Smith: know it's the ministry of environment and climate change and uh the climate emergency

[1:24:35] Trustee Smith: emergency ministry whatever they're called forestry will be partners but they're talking

[1:24:39] Trustee Smith: about way more things many of which are of great concern to the items trust yes all

[1:24:46] Trustee Elliott (probable): i meant is that

[1:24:47] Trustee Elliott (probable): these two are now appearing together so forest management practices which have been so harmful

[1:24:52] Trustee Elliott (probable): is

[1:24:53] Trustee Smith: now in the same

[1:24:54] Trustee Elliott (probable): panel as the climate so yeah they're not leading the initiative you're

[1:24:56] Trustee Elliott (probable): absolutely right

[1:24:58] Trustee Smith: anyways so uh i don't think there's any more to say that's incredibly useful

[1:25:03] Trustee Smith: and this might not be coming to trust council.

[1:25:07] Trustee Smith: Anyways, that's what we're saying.

[1:25:09] Voice 7: Okay, anything else?

[1:25:11] Voice 7: Any other questions about them?

[1:25:14] Voice 7: Trustee Yates.

[1:25:16] Voice 3: Yes, I just had a question about something on page 48.

[1:25:21] Voice 3: The Islands Trust Conservancy Board asked trust council

[1:25:26] Voice 3: to request that the province amend legislation

[1:25:29] Voice 3: to increase the percentage of the NAPTAP tax exemption.

[1:25:34] Voice 3: And in turn, that would incentivize the protection of forest cover with regard to climate change.

[1:25:40] Voice 3: Do we have any idea whether, do we know whether the executive is going to approach the province or whether staff will approach the province on this or where this might come into any of the asks that we have of the province?

[1:25:58] Voice 3: So,

[1:25:58] Voice 8: Chair, would you like me to respond?

[1:26:01] Voice 8: Yes, you can ask.

[1:26:01] Voice 8: So this was added as a result of this request of the board.

[1:26:05] Voice 8: It was added to council's strategic plan of last term.

[1:26:09] Voice 8: But as it came forward, I think we advised that it needed, the province would need, the

[1:26:15] Voice 8: Ministry of Finance needed some analysis done around what the impact would be of moving

[1:26:19] Voice 8: from a 65% exemption to 100% exemption.

[1:26:22] Voice 8: And we had advised the executive that we thought maybe in the order of a $5,000 contract to

[1:26:28] Voice 8: get someone to assist staff with that work.

[1:26:29] Voice 8: work that was never funded and so there this activity has not proceeded as it wasn't made a

[1:26:36] Voice 8: priority by executive committee through last term it may be I haven't looked at this year's strategic

[1:26:42] Voice 8: plan it may indeed still be in the strategic plan I don't know if it's been removed or not

[1:26:47] Voice 8: it may have been removed at the end of the term I can't remember that

[1:26:52] Voice 3: that just seems like really

[1:26:53] Voice 3: really significant to me, like a really significant and fairly discreet ask of the province.

[1:27:01] Voice 3: And, you know, maybe we could say maybe not 100%. What about 75%? Even if we have to sort of

[1:27:08] Voice 3: negotiate that exemption, every little bit really helps. So I don't want to lose this. I think this

[1:27:15] Voice 3: is super important. So I'm just hoping that we as a conservancy can keep this in mind.

[1:27:24] Voice 8: okay my apologies i'm not i'm familiar i

[1:27:26] Voice 8: can't i have i've forgotten where what happened with it

[1:27:29] Voice 8: as the strategic plan was wound up yeah

[1:27:32] Trustee Smith: no problem before my time too so i don't know

[1:27:36] Trustee Smith: okay uh thank you any other comments on this we've got about a half hour left and i think

[1:27:41] Trustee Smith: we're going to make it so uh the next item is the 50th anniversary activities of trust council

[1:27:48] Trustee Smith: Okay. And I'm just going to have to scroll down here.

[1:27:52] Voice 7: Many attachments. Hold on.

[1:27:58] Voice 8: All right. So I'll provide you just a short briefing on this. Just to let you know that

[1:28:02] Voice 8: in September, Trust Council received a briefing around potential activities regarding the

[1:28:08] Voice 8: celebration of the Islands Trust's 50th anniversary. You may know that the Conservancy celebrated its

[1:28:12] Voice 8: own 30th anniversary a few years ago. And so this is just an information item for you in the spirit

[1:28:18] Voice 8: of good communication um sort of summarizing the conversation the information that was provided to

[1:28:22] Voice 8: trust council and the conversation that happened we will be providing another briefing to trust

[1:28:28] Voice 8: council in december um with the steps that staff had served you know

[1:28:32] Voice 8: determined based on the work

[1:28:34] Voice 8: um the conversation that happened in september so

[1:28:37] Voice 7: this is an information only item thank you

[1:28:41] Voice 7: okay the next item anything anything people want to say about that no

[1:28:49] Trustee Smith: you don't see anybody okay

[1:28:51] Trustee Smith: uh the next item is uh eelgrass mapping phase two briefing um and i really want to thank uh

[1:28:59] Trustee Smith: it doesn't say who wrote this but i think it was very helpful uh

[1:29:03] Voice 8: thank you yeah that was me um

[1:29:05] Voice 8: and just providing this as there's been a lot of conversation and it seems out in the

[1:29:09] Voice 8: of world a confused conversation regarding eelgrass mapping and I know we had a board member

[1:29:14] Voice 8: request that the topic be on this agenda so simply provided this as a way of offering clarity about

[1:29:20] Voice 8: what has happened and what the status of it is which is that the regional planning committee

[1:29:26] Voice 8: has requested staff to prepare terms of reference before the end of the fiscal year for potential

[1:29:30] Voice 8: grant funding and to explore partnerships one of the narratives that has happened it would seem is

[1:29:36] Voice 8: is that just I'm just offering this as a point of clarity, is that somehow phase two was done wrong and that we have to redo it.

[1:29:43] Voice 8: That is not that phase one was done wrong and needs redoing. That's not the case.

[1:29:46] Voice 8: It was always proposed in the business case as a two phase project, which is that you do the cheaper aerial work and then you have to ground truth with more intensive methods of those polygons that needed refining.

[1:30:00] Voice 8: As I understand it, we did the aerial work soon after the heat dome, so the conditions weren't ideal.

[1:30:05] Voice 8: So therefore, we have a slightly elevated number of polygons to go through.

[1:30:09] Voice 8: This is currently with the Regional Planning Committee that is looking to find grant funding to proceed with Phase 2.

[1:30:16] Voice 8: Hopefully, this just offers some clarity.

[1:30:19] Trustee Smith: Yeah, and one thing that's missing on this is eelgrass and its role in climate change adaptation, the why we're doing this.

[1:30:27] Trustee Smith: and in this disaster exercise there will be funding specifically it says for mapping so i

[1:30:34] Trustee Smith: think that um as that exercise unrolls there there'll be funding for this particularly because

[1:30:41] Trustee Smith: of eelgrass is so important for both climate change mitigation and adaptation and uh i can

[1:30:47] Trustee Smith: i mean i'm just working on a report right now that is all about that so if you need some you

[1:30:52] Trustee Smith: you know some lines or something for that i can provide that for you um trustee khan

[1:31:00] Voice 10: uh yes the um as i understand it the the uh there was a hundred thousand dollars required

[1:31:08] Voice 10: for the phase two of this of this project and um the um financial people at the trust uh decided

[1:31:18] Voice 10: it that that wouldn't that wouldn't be uh acceptable there's a um there's the alliance

[1:31:25] Voice 10: of canadian land trusts apparently has an awful lot of money that they're desirous to give away

[1:31:31] Voice 10: and they don't have a lot of people applying for it but it has to be applied for by december the

[1:31:36] Voice 10: first i wondered if the hundred thousand dollars or whatever is required for this could be um

[1:31:44] Voice 10: received from them if if if the staff have time to make an application while

[1:31:52] Voice 8: tempting I don't

[1:31:53] Voice 8: think we can pull off an application by December 1st particularly as our grants manager is on

[1:31:59] Voice 8: vacation but

[1:32:01] Voice 2: certainly

[1:32:04] Voice 8: that is good to know for future funding applications that they may have

[1:32:07] Voice 8: money to grant yeah

[1:32:10] Trustee Smith: and Trustee Kahn I didn't get to say this earlier but thank you for your

[1:32:14] Trustee Smith: incredibly excellent report on on that on the meeting the land trust meeting it was so helpful

[1:32:21] Trustee Smith: so well done and i think i felt like i was there like we knew what to follow up on and

[1:32:26] Trustee Smith: i was i think it was just excellent thank you for that and of course this is what you're picking up

[1:32:31] Trustee Smith: from it so it shows it was great that we sent you there thank you okay anything else on the eelgrass

[1:32:42] Trustee Smith: Yes,

[1:32:42] Voice 3: I just wanted to extend my really sincere thank you for this report, because it was me who had asked for it in the first place, and it was me who is so concerned about the eelgrass mapping, well I'm sure we all are, and thank you to Chair Smith for emphasizing the importance of eelgrass in both climate mitigation and adaptation.

[1:33:07] Voice 3: That's certainly where my interest comes from.

[1:33:10] Voice 3: So thank you very much for that report.

[1:33:14] Voice 7: Okay, thank you, Claire, superhuman.

[1:33:19] Voice 8: Well, we have had a lot of the information already.

[1:33:22] Voice 8: Oops, sorry, I'll share again.

[1:33:25] Voice 8: I meant to scroll up.

[1:33:26] Trustee Smith: Yeah, so the next item, I'm just gonna move on

[1:33:30] Trustee Smith: unless anybody else wants to say anything else

[1:33:31] Trustee Smith: about eelgrass, okay.

[1:33:35] Trustee Smith: And we're kind of on track, which is remarkable.

[1:33:39] Trustee Smith: ITC board member appointment to the Governance Committee.

[1:33:45] Trustee Smith: So are you going to speak to that, Director Freighter?

[1:33:50] Trustee Smith: Certainly, I can leave it with you, Chair.

[1:33:52] Trustee Smith: I'm happy to, if you wish.

[1:33:53] Trustee Smith: Yeah, so we don't have anybody on the Governance Committee.

[1:33:56] Trustee Smith: It has to be an elected person.

[1:33:58] Trustee Smith: So that leaves only three people,

[1:34:01] Trustee Smith: Trustee Yates, Trustee Gavreau, and Trustee Elliott.

[1:34:05] Trustee Smith: And I had approached Trustee Gavreau,

[1:34:08] Trustee Smith: and she had said she was considering it but that was the last I heard so I think it's kind of on

[1:34:15] Trustee Smith: did you want to add anything to that it would be great to have somebody on that committee for us

[1:34:21] Trustee Smith: yeah

[1:34:21] Voice 9: it would be I was as hesitant I think because of uh work-life balance trying to make sure I

[1:34:27] Voice 9: actually can maintain all this is my first year as a trustee um have a report everything's going

[1:34:32] Voice 9: going well. And I would be honoured to join the Governance Committee.

[1:34:38] Voice 7: Oh, thank you.

[1:34:44] Trustee Smith: Oh, that's so wonderful news. I can't believe it. And plus, I think you'd be a great person

[1:34:49] Trustee Smith: to do that. This is fantastic. Thank you.

[1:34:51] Trustee Smith: So do we need a motion to do that?

[1:34:53] Voice 8: Or she just can do it?

[1:34:54] Trustee Smith: Yes,

[1:34:54] Voice 8: please. Yeah, if you could have the board pass a motion to appoint

[1:34:56] Voice 8: Trustee Gavreau, that would be great.

[1:34:58] Trustee Smith: Okay, so I would just like to propose a motion. I guess that's up to you again,

[1:35:02] Trustee Smith: Again, poor Coraline with the word.

[1:35:04] Trustee Smith: Trustee Yates, did you

[1:35:05] Voice 7: want to say something

[1:35:06] Voice 7: while she's pulling up the screen?

[1:35:12] Voice 7: No.

[1:35:13] Voice 7: You're on mute.

[1:35:14] Voice 7: Trustee Yates, you're on mute.

[1:35:16] Voice 3: I was just going to make the motion.

[1:35:18] Voice 7: Okay, go ahead.

[1:35:19] Voice 3: Yes.

[1:35:20] Voice 3: I move that the Islands Trust Conservancy Board

[1:35:22] Voice 3: appoint Trustee Gavreau as a representative

[1:35:25] Voice 3: to the Governance Committee.

[1:35:28] Voice 7: Excellent.

[1:35:28] Voice 7: Do we have a seconder?

[1:35:30] Voice 7: Trustee Elliott seconds it.

[1:35:32] Trustee Smith: And all those in favor?

[1:35:34] Trustee Smith: her i would say it's uh yeah so good

[1:35:39] Trustee Smith: thank you thank

[1:35:42] Trustee Smith: you my pleasure

[1:35:43] Trustee Smith: yeah so much that's

[1:35:46] Trustee Smith: wonderful okay uh the next the next item is correspondence uh there's none if i'm not sure

[1:35:54] Trustee Smith: um we've got the 5.2.7 oops did i miss something 5.0 oh oh sorry the coon snapchat

[1:36:06] Voice 8: application. So again, if I might, Chair, just I'll just quickly advise the board that one of

[1:36:11] Voice 8: your current in progress covenant applications has requested fee sponsorship of executive

[1:36:18] Voice 8: committee. And we've put this on their next agenda for consideration tomorrow. This will be the first

[1:36:23] Voice 8: time Trust Council passed a bylaw to allow for the sponsorship of NAPTEP fees in the same way

[1:36:30] Voice 8: that they can sponsor development application fees. And so this is the first one. So this is

[1:36:33] Voice 8: as John just brought here for your information

[1:36:36] Voice 8: that trust council or sorry, executive committee

[1:36:38] Voice 8: will be considering it tomorrow

[1:36:39] Voice 8: and we'll report back to you at the next meeting.

[1:36:42] Trustee Smith: Okay, thank you.

[1:36:45] Trustee Smith: So the next item then is correspondence and I see none.

[1:36:50] Trustee Smith: The next one is updates public acquisition report.

[1:36:56] Trustee Smith: And I think I might call,

[1:36:58] Trustee Smith: just ask if there's any

[1:36:59] Voice 7: questions

[1:37:00] Voice 7: about particular items on it.

[1:37:10] Voice 7: Do I see anybody?

[1:37:12] Voice 7: No. Then there's the public covenants update. Any comments on any of it? No. Okay. Did you,

[1:37:44] Trustee Smith: Director, Director Frater, did you want to say anything about these?

[1:37:50] Voice 8: No, I'm happy for you to receive them for information unless there's questions.

[1:37:53] Voice 8: I will speak to the budget report when you get there.

[1:37:55] Trustee Smith: Yeah. Okay. So then the next one is the budget report. So I didn't see any comments on those

[1:38:01] Trustee Smith: those other two. Budget report, did you want to speak to that?

[1:38:05] Voice 8: Simply, I'll just let you know it

[1:38:06] Voice 8: is a little bit dated. I just simply haven't stretched. Manager Emmings updated it before

[1:38:11] Voice 8: she left in late September. I did not manage to get additional, I got only minor incremental

[1:38:16] Voice 8: changes made, so it is not entirely up to date, but there's nothing immensely substantive there

[1:38:22] Voice 8: aside from some expenditures at the Ruby Alton House to purchase some needed appliances. Other

[1:38:27] Voice 8: than that, we'll try and get it more up to date for you for your next meeting.

[1:38:31] Voice 7: Okay, thank you. Any comments on the budget? So it's actually the budget that we've already seen from the last season.

[1:38:40] Voice 7: Essentially, it was some minor changes, yes.

[1:38:41] Voice 2: Okay.

[1:38:44] Trustee Smith: So now we're budget

[1:38:48] Voice 7: executive committee update. That's going to be this next thing, which is trust council, report

[1:39:00] Trustee Smith: to trust council, but I guess that's not yet. So the executive committee update, is that Trustee Elliott?

[1:39:06] Trustee Elliott (probable): i can give a brief update uh chair smith so executive committee has met um three times

[1:39:14] Trustee Elliott (probable): october 4th the 11th and november 1st i have in my notes actually that um from our october 4th

[1:39:25] Trustee Elliott (probable): meeting that risa smith will give a presentation on naptep at the next trust council meeting

[1:39:32] Trustee Elliott (probable): meeting. I just happened to see that in my notes. I don't think that that's still a possibility

[1:39:40] Trustee Elliott (probable): because we don't have you on the schedule. But again, I would just reiterate that your presentation

[1:39:47] Trustee Elliott (probable): to the last Trust Council meeting was really well received. And we definitely like to encourage

[1:39:55] Trustee Elliott (probable): representative, if not you, someone at our Trust Council meetings in the future to keep building

[1:40:01] Trustee Elliott (probable): that relationship um let's see the the request to minister kang about um or so our reply to

[1:40:16] Trustee Elliott (probable): minister kang the ministry of municipal affairs about revisiting the um sort of the mandate and

[1:40:24] Trustee Elliott (probable): support for the islands trust um is being shifted to governance committee for some strategic

[1:40:31] Trustee Elliott (probable): approach you know what have we done what are we doing to improve our processes and then this will

[1:40:39] Trustee Elliott (probable): come back to executive committee for a strategic approach and sort of timing and again we do want

[1:40:47] Trustee Elliott (probable): to I guess remind the conservancy that this is one of the stronger brighter more visible

[1:40:55] Trustee Elliott (probable): examples of what the islands trust mandate is accomplishing and so um part of that strategy

[1:41:04] Trustee Elliott (probable): i think needs to include the um

[1:41:08] Trustee Elliott (probable): the work that the conservancy is doing and so that may be a topic for

[1:41:13] Trustee Elliott (probable): our um not just our liaison meeting but the executive committee meeting when that comes back

[1:41:21] Trustee Elliott (probable): from governance to executive for some strategic thinking uh looking to the conservancy um for

[1:41:29] Trustee Elliott (probable): perhaps some storytelling about um what we're accomplishing in the islands trust area would be

[1:41:36] Trustee Elliott (probable): helpful um there is there's been a lot of talk on housing and housing affordability

[1:41:46] Trustee Elliott (probable): that's just where the province is is directing its attention right now and so um i think executive

[1:41:53] Trustee Elliott (probable): committee is going to be working on a communication strategy um and some materials around that

[1:42:01] Trustee Elliott (probable): oh there's been a lot and perhaps look for in the upcoming trust council package there will be a

[1:42:10] Trustee Elliott (probable): report out to trustees um the four executive committee members attended ubcm union of bc

[1:42:18] Trustee Elliott (probable): municipalities uh as along with trustee um patrick from salt spring and so uh chair luckham is

[1:42:26] Trustee Elliott (probable): collating a report together and we'll send that out to trustees so there's some interesting bits

[1:42:32] Trustee Elliott (probable): of information like i said the um climate change and wildfire mitigation panel um for me was was

[1:42:39] Trustee Elliott (probable): was particularly compelling uh lastly we are considering maybe this isn't really relevant but

[1:42:50] Trustee Elliott (probable): um a different approach to trust council discussions um and perhaps going to trial

[1:43:00] Trustee Elliott (probable): a committee of the whole type approach for some of the broader range ranging discussions so

[1:43:06] Trustee Elliott (probable): So at South Pender or at Pender Trust Council, we had a visioning exercise and as these things

[1:43:13] Trustee Elliott (probable): sometimes go, went far afield and then came back, almost had a landed a vision statement

[1:43:19] Trustee Elliott (probable): and then realized, well, we need to do some work and how are we going to engage with First

[1:43:26] Trustee Elliott (probable): Nations in the trust area to collect different perspectives on vision in the trust area?

[1:43:33] Trustee Elliott (probable): And so how to have those discussions that are broader ranging in nature and not just for decision items is sort of a tension that we're struggling with.

[1:43:48] Trustee Elliott (probable): And so there may be some appetite to change how we do those debates and discussions.

[1:43:56] Trustee Elliott (probable): But yeah, we're going to meet tomorrow in person in Victoria.

[1:44:00] Trustee Elliott (probable): Victoria, and I've got a big agenda for preparation, mostly for December Trust Council.

[1:44:10] Trustee Elliott (probable): Yeah, that's about it for me. If you have any questions, let me know.

[1:44:15] Trustee Elliott (probable): Thank you. Any questions? Trustee Yates?

[1:44:20] Voice 3: Yes, thank you, Toby. I'm glad you're meeting tomorrow. I'm wondering whether,

[1:44:26] Voice 3: whether I'm going back to this NAPTEP thing again for a couple of reasons one of them is that the

[1:44:35] Voice 3: the NAPTEP program engages the public intimately on all of the islands and that it's like such a

[1:44:43] Voice 3: positive thing so that people who may not even care about the trust and all of a sudden they

[1:44:49] Voice 3: learn hey I can get a tax break on my property by doing this conservation work so I feel like

[1:44:55] Voice 3: that's a really good positive thing i don't think that we should drop our ask to the province maybe

[1:45:03] Voice 3: not right now but i think we should at some point say to the province this really works can we get

[1:45:11] Voice 3: that tax exemption up from 65 maybe not to 100 maybe only 75 but one of the things that relates

[1:45:20] Voice 3: to that is having Risa Smith talk to council and give us all a good pep talk about how NAPTAP works

[1:45:28] Voice 3: and how positive it is and I'm wondering Toby I'm asking you this question if we did get Risa

[1:45:35] Voice 3: maybe it's too late now for December but would it be kind of like an addendum to the ITC report that

[1:45:41] Voice 3: we give to council or would it be as what I would like to see one of the guest like a guest speaker

[1:45:48] Voice 3: or for a dinnertime talk or that sort of thing?

[1:45:50] Voice 3: What do you envision?

[1:45:54] Trustee Elliott (probable): Well, I think we always have a standing item

[1:45:57] Trustee Elliott (probable): for a conservancy report.

[1:45:59] Trustee Elliott (probable): If I'm not mistaken, Director Frater,

[1:46:03] Trustee Elliott (probable): maybe you can let me know.

[1:46:05] Trustee Elliott (probable): And then, so it was just to suggest that a focus

[1:46:09] Trustee Elliott (probable): for whoever might bring forward that report

[1:46:13] Trustee Elliott (probable): or speak to the work of the conservancy,

[1:46:16] Trustee Elliott (probable): that maybe a focus on the NAPTEP program

[1:46:18] Trustee Elliott (probable): would be helpful because it's not well understood by all trustees right so an education opportunity

[1:46:23] Trustee Elliott (probable): um maybe some stories that highlight the successes um because it's sort of being

[1:46:30] Trustee Elliott (probable): challenged or or why are we doing this why are we sponsoring um now some application fees so

[1:46:37] Trustee Elliott (probable): there's just some education that um would be helpful so I think it was just discussed but

[1:46:43] Trustee Elliott (probable): but it wasn't necessarily bulleted as we're going to do this.

[1:46:49] Trustee Elliott (probable): But I think sometime in the future it would be good.

[1:46:50] Trustee Elliott (probable): I think this is going to be a heavy agenda, like I said,

[1:46:54] Trustee Elliott (probable): quite focused on budget, even though the final decision on budget

[1:46:59] Trustee Elliott (probable): is not until March.

[1:47:01] Trustee Elliott (probable): But, yeah, I'll leave it with you.

[1:47:04] Trustee Elliott (probable): I think it's a valuable conversation to have.

[1:47:07] Trustee Elliott (probable): And I don't know if advancing it to the province is –

[1:47:11] Trustee Elliott (probable): it's definitely not top of mind for executive committee right now there's so many other things

[1:47:16] Trustee Elliott (probable): like we're just being left out of housing initiatives left right and center um that

[1:47:22] Trustee Elliott (probable): larger ask is is predominant right now is is province we need your support in addressing

[1:47:29] Trustee Elliott (probable): uh not just housing challenges but ecosystem um um revitalization in the trust area we we need

[1:47:40] Trustee Elliott (probable): funds and support for that so i think that's more top of mind but this should not fall off the

[1:47:47] Trustee Elliott (probable): the radar for sure so just a

[1:47:50] Voice 3: real quick follow-up on that do we have any guest speakers at all

[1:47:55] Voice 3: planned for the december council

[1:47:57] Voice 7: meeting i don't believe so okay

[1:48:05] Voice 3: because that's that's how i would

[1:48:07] Voice 3: envision um risa coming to council to talk specifically about nap tap because as as as

[1:48:14] Voice 3: As Trustee Elliott has said, there are council members who don't apparently know how NAPTEP works.

[1:48:22] Trustee Smith: Okay, so I'm going to interrupt because we only have 10 minutes left.

[1:48:25] Trustee Smith: I'll just make it, because we all agree that we need to go to Trust Council and NAPTEPs.

[1:48:30] Trustee Smith: I am certainly wanting to go to Trust Council in my ITC spot, like I did last time.

[1:48:37] Trustee Smith: And I wanted it, I hope it can be at the next Trust Council meeting, not this one.

[1:48:42] Trustee Smith: so if

[1:48:43] Trustee Smith: i could

[1:48:44] Trustee Smith: be on the agenda for that uh and uh i won't speak more to that i think it's obvious

[1:48:49] Trustee Smith: why we need that great thank you so i'll move on to the next item which is the financial planning

[1:48:55] Trustee Smith: committee update uh i think that's trustee elliot again is that correct or is it someone else who's

[1:49:02] Trustee Smith: on the financial planning community

[1:49:03] Trustee Elliott (probable): trustee yates is actually our delegate on oh yay sorry trustee

[1:49:08] Trustee Elliott (probable): yates do you want

[1:49:09] Trustee Smith: to do a very very brief update um

[1:49:11] Voice 3: you mean beyond what trustee elliott has just

[1:49:13] Voice 3: given us yes

[1:49:15] Trustee Smith: it's on the financial planning committee

[1:49:16] Voice 3: yes um i it was an interesting meeting

[1:49:23] Voice 3: um it got bamboozled several times by well i won't get into the details but it well maybe

[1:49:34] Voice 3: maybe i will um it seemed that we need i think the chairing of the last financial planning committee

[1:49:42] Voice 3: was troublesome to me um and the meeting did not progress uh smoothly or efficiently however

[1:49:51] Voice 3: i do believe that we made the best case possible both trustee elliot and i for any additional

[1:49:58] Voice 3: funding that the conservancy needs to do the job that it does for the islands trust council

[1:50:05] Voice 3: so I'll just leave it at that.

[1:50:07] Trustee Smith: Thank you. Thanks very much, and we appreciate that because we need

[1:50:12] Trustee Smith: it. I'm going quickly now just because we only have eight minutes left, and I'm hoping to make

[1:50:17] Trustee Smith: it. The Conservancy Quarterly Report to Trust Council. Is that Director Frater? Would that be

[1:50:23] Trustee Smith: you?

[1:50:24] Voice 8: Yes, so this is a new item which we've added to your agenda. When your chair was at the Trust

[1:50:29] Voice 8: Council meeting, she observed that she enjoyed reading the Conservancy's report to Trust Council,

[1:50:34] Voice 8: but observed that it wasn't provided on the Conservancy agenda.

[1:50:39] Voice 8: So I've made the change that you will get the quarterly report to Trust Council.

[1:50:42] Voice 8: So I've provided the one that was provided to Trust Council in September.

[1:50:46] Voice 8: And as it happens, we got the September to November one done just in time for this agenda.

[1:50:51] Voice 8: So what I will say to you, this is a bit of a pilot because it will depend somewhat on your agenda timing vis-a-vis the Council agenda timing.

[1:50:59] Voice 8: Emming. So we will, you know, I will talk with Manager Emmings when she returns. I think we will

[1:51:05] Voice 8: try to provide it to you in advance of it going to council. If that does not prove feasible, we will

[1:51:09] Voice 8: provide you with the one that went to the prior council as we move forward. So this is just meant

[1:51:15] Voice 8: as additional information sharing. I think this actually is good for the board. It gives you a

[1:51:20] Voice 8: more complete picture of the activities that are underway than you're currently getting through

[1:51:24] Voice 8: your work program and the follow-up action list. And I would just highlight for you, there's some

[1:51:29] Voice 8: unseen work the sort of things that go on beneath the water one of which right now for your staff is

[1:51:34] Voice 8: the introduction of city view which is a new software that's for managing applications which

[1:51:38] Voice 8: is scoping in the conservancy which is fantastic that you didn't need a separate budget request

[1:51:42] Voice 8: for that but it means that the work is sort of happening out of sight right now but will lead

[1:51:47] Voice 8: to improvements in integration around how we manage and comment both on development applications

[1:51:51] Voice 8: and conservancy applications and also there's a new database that's being introduced around managing

[1:51:57] Voice 8: contacts that will update the current database that is called a contact relations management

[1:52:04] Voice 8: database that the conservancy currently has. And it will extend to a new product that will then be

[1:52:10] Voice 8: used across the trust organization that will also be hopefully getting started in the next few months

[1:52:16] Voice 8: here that will inevitably take staff time to migrate the information across and onto the new

[1:52:20] Voice 8: platform.

[1:52:23] Trustee Smith: Thank you very much. And personally, I really like the formatting of this. I found it

[1:52:27] Trustee Smith: really easy to use and it was a just a great update so thanks for providing that to us

[1:52:31] Trustee Smith: anybody else want to comment on this we have oh six minutes left no i don't see any comments am i

[1:52:40] Trustee Smith: missing that okay uh so then the next one is trustee roundtable which i don't think we're

[1:52:46] Trustee Smith: going to have time to but if we're very lucky we'll have time after the in-camera meeting i'm

[1:52:51] Trustee Smith: hoping for that um and then public comments and delegations uh

[1:52:55] Voice 7: corlin can you tell us if there's

[1:52:57] Voice 7: any public in this meeting hello uh sorry no um we don't currently have

[1:53:07] Voice 5: any attendees in the meeting

[1:53:08] Voice 7: okay that's great um is there any new business that hasn't been already discussed

[1:53:16] Voice 7: i don't see anybody with their hands up

[1:53:19] Trustee Smith: am i missing somebody no okay uh the next meeting is

[1:53:26] Trustee Smith: um can someone tell us when the next meeting is january 24th i think or something

[1:53:37] Voice 8: it would be as per the motion that you passed earlier in the meeting off the top of my head

[1:53:41] Voice 8: i think it was the 23rd but corley may want to confirm that but you've just passed a motion to

[1:53:45] Voice 8: set your next meeting in january it

[1:53:47] Voice 10: was january 23rd

[1:53:48] Trustee Smith: yeah thanks a lot okay so january 23rd

[1:53:51] Trustee Smith: and that is going to be a zoom meeting again just so everyone is aware um and then the next one is

[1:53:58] Trustee Smith: is the closed meeting.

[1:54:00] Trustee Smith: So can someone

[1:54:01] Voice 7: read the motion to close the meeting?

[1:54:06] Voice 7: Does someone want to read that?

[1:54:08] Voice 7: Oh, Trustee Yates, thanks.

[1:54:11] Voice 3: I move that the meeting be closed to the public

[1:54:14] Voice 3: in accordance with the community charter,

[1:54:16] Voice 3: part four, division three, section 91E,

[1:54:20] Voice 3: the acquisition, disposition,

[1:54:21] Voice 3: or expropriation of land or improvements.

[1:54:24] Voice 3: If the board considers that disclosure

[1:54:26] Voice 3: could reasonably be expected to harm the interests

[1:54:29] Voice 3: of the Islands Trust Conservancy Board,

[1:54:32] Voice 3: negotiations and related discussions respecting the proposed provision of a service that are at

[1:54:39] Voice 3: their preliminary stages and that in the view of the board could reasonably be expected to

[1:54:44] Voice 3: harm the interests of the islands trust conservancy if they were held in public and

[1:54:49] Voice 3: that staff be invited to remain in the meeting do

[1:54:54] Trustee Smith: i have a seconder uh trustee elliot oh maybe

[1:54:56] Trustee Smith: Maybe I'll make Chester Gavreau,

[1:54:58] Trustee Smith: since she hasn't seconded much yet.

[1:55:00] Trustee Smith: Thanks, Chester, and since we're so happy

[1:55:03] Voice 7: she's gonna be on the governance committee.

[1:55:05] Voice 7: All those in favor?

[1:55:09] Voice 7: Anybody against?

[1:55:10] Voice 7: I'm not seeing, no.

[1:55:12] Voice 7: So then the meeting is gonna be.

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 1 of 8 
Regular Meeting Minutes                           
November 21, 2023 
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, November 21, 2023 
10:00 a.m. 
Electronic Zoom Meeting 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Board Members Present Risa Smith, Chair 
 Susan Yates, Vice Chair 
 Charles Kahn, Trustee 
 Lisa Gauvreau, Trustee 
 Tobi Elliott, Trustee 
  
Board Members Regrets Ken Thomas, Trustee 
  
Staff Present Clare Frater, Director, Trust Area Services 
 Carla Funk, A/Strategic Fund Development Specialist 
 Corlynn Strachan, Administrative Assistant/Recorder 
 Jemma Green, Covenant Management & Outreach Specialist 
 Kathryn Martell, Ecosystem Protection Specialist 
 Micaela Yawney, Communications Specialist 
 Nuala Murphy, Property Management Specialist 
  
Public Present No members of the public were present as attendees. 
 
1. CALL TO ORDER 
Chair Smith called the meeting to order at 10:02 a.m. and Trustee Yates provided a land 
acknowledgement. 
2. APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3. RISE AND REPORT from the October 3, 2023 IC meeting 
The Islands Trust Conservancy Board reported on the following items: 
 The Islands Trust Conservancy Board approved an Opportunity Fund Grant of up to 
$7,000 be awarded to Gabriola Land and Trails Trust from the Opportunity Fund for 
costs associated with placing a NAPTEP conservation covenant on a Gabriola property. 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 2 of 8 
Regular Meeting Minutes                           
November 21, 2023 
 The Islands Trust Conservancy endorsed the Operational Plan for the eradication of 
Fallow Deer from Sidney Island, dated September 5, 2023, subject to terms and 
conditions to mitigate risk of damage to Islands Trust Conservancy covenant areas. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of the October 3, 2023 Regular Meeting Minutes 
By general consent, the Islands Trust Conservancy regular meeting minutes of 
October 3, 2023 were adopted, as amended. 
Trustee Yates requested the Elder Cedar item on the Follow-up Action List 
Report changed from “completed” to “in-progress”. Director Frater advised she 
would review the items on the document and amend completion dates where 
required. 
4.2 Follow-up Action List 
Trustee Elliott questioned the status of the Islands Trust Conservancy Reconciliation 
Action Plan. Director Frater advised that the Conservancy does not have an individual 
action plan, and that Trust Council had a Reconciliation Action Plan, dated 2018-2022, 
that is still considered active. The Conservancy Board requested an individual action 
plan for the Conservancy. Director Frater will updated the target date, the item will 
remain on the list, and staff will make it a priority when the resources are available. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 2024 ITC Annual Board Meeting Schedule - Request for Decision 
Administrative Assistant Strachan presented the Request for Decision. 
Discussion ensued on holding two in-person meetings. 
ITC-2023-035 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board adopt the proposed meeting dates for 
the 2024 calendar year, as presented. 
CARRIED 
ITC-2023-036 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule the 2024 
Islands Trust Conservancy Board meeting dates of January 23
rd
, May 28
th
, 
October 1
st
, and November 19
th
, 2024 as electronic meetings, and list the 
Victoria office board room as the public meeting location. 
CARRIED 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 3 of 8 
Regular Meeting Minutes                           
November 21, 2023 
ITC-2023-037 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule two in-person 
meetings on March 19 and July  23, 2024, as amended. 
CARRIED 
Trustee Elliott commented that for the ITC-EC Liaison meeting there is a list of 
topics to be discussed, and requested that staff provide a full report on the 
mapping and technical needs for the Islands Trust Conservancy in time for the 
first meeting with the Executive Committee. Chair Smith requested that 
strengths be included in the report. 
ITC-2023-038 
It was MOVED and SECONDED, 
that the ITC Board request staff to provide a report on the status of mapping 
and technical needs, challenges and strengths, in time for the January 23, 2024 
Board meeting. 
CARRIED 
5.1.2 ITC Nature Reserves Monitoring Report 2023 - Request for Decision 
Property Monitoring Specialist Murphy presented the report. 
Discussion ensued on: 
- Burren’s Acres Nature Reserve, replacement of the boundary fence  
- public engagement in nature reserve monitoring, as appropriate 
- communication and raising awareness of natures reserves to improve public 
image 
- advertising nature reserve trails that are open to the public 
- Board member attendance during monitoring for reporting to local trust 
committees and the public 
- adding a section on communications to the report in future 
- including the Communications Specialist in two or three monitoring visits 
over the next year to showcase the Conservancy and communicate 
initiatives 
- interest in better communication on ITC initiatives 
- finding better ways to collect monitoring data directly into a database and 
produce reporting efficiently 
- ensuring consistency in S’ul-hween X’pey (Elder Cedar) Nature Reserve 
reporting on cutting of danger trees, 40 in one report, 45 in another 
 
ITC-2023-039 
It was MOVED and SECONDED, 
that the ITC Board request staff to explore opportunities for engaging the public 
in nature reserve monitoring, as appropriate. 
CARRIED 
 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 4 of 8 
Regular Meeting Minutes                           
November 21, 2023 
ITC-2023-040 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy accept the “Islands Trust Conservancy Nature 
Reserve Monitoring Report 2023.” 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 Islands Trust Conservancy Plan Approval 
Director Frater advised Ministry of Municipal Affairs staff were not available to 
attend the meeting. The proposed 2023-2025 Plan remains with the Minister for 
approval. Staff will advise once the Plan is approved, and will continue to 
operate under the 2018-2022 plan, particularly for any applications that were 
approved under the last plan. Director Frater also noted feedback results from 
engagement with First Nations were provided to the Minister. 
5.2.2 Property Management Resources Business Case 
Director Frater advised that she has begun drafting the business case looking at 
human resources for property management but has not completed it due to 
other workload. To date, Director Frater has interviewed Conservancy staff, the 
former GIS Information Services Manager, and other Islands Trust staff. She is 
collating results and developing themes on the needs of property management. 
Discussion ensued on Director Frater providing a verbal report to Trust Council, 
including an analysis to date, and providing a one page briefing on the status. 
ITC-2023-041 
It was MOVED and SECONDED, 
that the ITC Board request that staff produce a one page briefing of the business 
case for new resources for ITC to be presented as a late item for the December 
5
th
 Trust Council, to be reviewed by the ITC Chair. 
CARRIED 
5.2.3 Climate Change Briefing to Trust Council - Briefing 
Director Frater advised Board members that Trust Council will receive a briefing 
with the climate change emergency materials, produced in 2019, to support a 
discussion about further action regarding the climate change emergency. 
Chair Smith commented that Trust Council should be made aware the Province 
of British Columbia has started a Disaster and Climate Risk, and Resilience 
Assessment (DCRRA) project with a comprehensive process to develop disaster 
risk protection and resilience for the whole Province. She indicated the first 
meetings will happen in November. Chair Smith will provide Director Frater with 
brief details, by email, to update Trust Council. 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 5 of 8 
Regular Meeting Minutes                           
November 21, 2023 
Trustee Elliott advised that Executive Committee meets November 22
nd
, the 
schedule is packed, and the discussion on climate change planned for the 
December Trust Council meeting may not happen. 
Chair Smith suggested having someone from the Ministry of Environment and 
Climate Change Strategy come to a Trust Council meeting to provide an update 
on the Disaster and Climate Risk, and Resilience Assessment (DCRRA) project. 
Trustee Elliott advised she attended panel at the Union of British Columbia 
Municipalities Convention in September that included reports from the Ministry 
of Forests on climate change, forest management practices, and forest fire 
statistics. She suggested reaching out to Ministry of Forests for further 
information would be helpful. 
Trustee Yates initiated discussion on a previous Islands Trust 2018-2022 Council 
Strategic Plan project requesting the Province to increase the Natural Area 
Protection Tax Exemption Program (NAPTEP) exemption from a 65% to a 100%. 
Director Frater noted the Province required further analysis, the project was 
never funded, and the advocacy did not proceed. 
5.2.4 Islands Trust 50th Anniversary Activities Briefing to Trust Council 
Director Frater presented the briefing as an information sharing item. 
5.2.5 Eelgrass Mapping Phase II - Briefing 
Director Frater provided background on the eelgrass mapping project and 
current status of budget requests. 
Discussion ensued on funding for phase II, and that the Alliance of Canadian 
Land Trust has a grant if staff have time to make an application. 
5.2.6 Islands Trust Conservancy Board Member Appointment to Governance 
Committee 
Director Frater advised that the Islands Trust Conservancy has the opportunity 
to provide a representative to the Governance Committee. 
ITC-IC-2023-042 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board appoint Trustee Gauvreau as a 
representative to the Governance Committee. 
CARRIED 
5.2.7 Koontz NAPTEP Application Fee Sponsorship Request to EC 
Director Frater advised that Executive Committee will be considering a request 
to sponsor a Natural Area Protection Tax Exemption Program (NAPTEP) fee and 
staff will report back at the next meeting. 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 6 of 8 
Regular Meeting Minutes                           
November 21, 2023 
5.3 Correspondence 
None. 
5.4 Updates for Information 
5.4.1 Public Acquisitions Report 
Received for information. 
5.4.2 Public Covenants Report 
Received for information. 
5.4.3 Budget Report 
Director Frater advised the report is not up to date. She is aware there have 
been some expenses associated with the Ruby Alton house to replace 
appliances. 
Received for information. 
5.4.4 Executive Committee Update 
Trustee Elliott provided comments and updates: 
 It would be welcome to have Chair Smith, or another board representative, 
provide a report on the Natural Area Protection Tax Exemption Program 
(NAPTEP) at Trust Council. 
 The Executive Committee reply to Minister Kang, Ministry of Municipal 
Affairs, to revisit the mandate and support for the Islands Trust, is being 
developed with other standing committees for a strategic approach. The 
Executive Committee wanted to remind the Conservancy Board that this 
work is one of the stronger, brighter, more visible examples of what the 
Islands Trust mandate is accomplishing, and part of the strategy needs to 
include the work the Conservancy is doing. 
 Executive Committee is working on a communications strategy around 
housing and housing affordability. 
 In the next Trust Council package, Board members may wish to look for a 
report to Trustees on the recent Union of B.C. Municipalities conference. 
 Executive Committee is considering a different approach to Trust Council 
discussions on the vision statement, and engaging with First Nations. 
Discussion ensued on Chair Smith including a NAPTEP presentation at Trust 
Council. 
5.4.5 Financial Planning Committee Update 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 7 of 8 
Regular Meeting Minutes                           
November 21, 2023 
Trustee Yates commented on the Financial Planning Committee meeting, at 
which both Trustee Yates and Trustee Elliott had communicated the need for 
additional funding for the Conservancy budget. 
5.4.6 Conservancy Quarterly Report to Trust Council 
Director Frater advised staff will provide the Trust Council quarterly report to 
the Board in future for information. 
5.4.7 Trustee Roundtable (time permitting) 
None. 
6. PUBLIC COMMENTS AND DELGATIONS 
None. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting will take place on January 23, 2024 at 10:00 am. 
9. CLOSED MEETING 
9.1 Motion to Close the Meeting 
ITC-2023-043 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy Board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the Board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy if they were held in public; and that staff be 
invited to remain in the meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 12:00 p.m. 
 
_________________________ 
Risa Smith, Chair 

ADOPTED
 
Islands Trust Conservancy Board ADOPTED Page 8 of 8 
Regular Meeting Minutes                           
November 21, 2023 
Certified Correct: 
________________________ 
Corlynn Strachan, Administrative Assistant/Recorder