Salt Spring Island Local Trust Committee regular meeting, November 22, 2023

[0:00:19] Voice 9: the bulk of the executive committee are meeting

[0:00:22] Voice 13: today and that's of course the lands of the

[0:00:25] Voice 13: Esquimalt and the Songhees people particularly in this area and I want to meaningfully

[0:00:32] Voice 13: recognize this is their ancestral home and certainly there's been a lot of grief

[0:00:39] Voice 13: and a lot of development in all of Canada and here particularly on the coast and it's important

[0:00:47] Voice 13: important for us at the Alice Trust to work towards equity and justice, meaningful dialogue

[0:00:54] Voice 13: and conversation. And I appreciate the opportunity to be able to do that work. I'm joined, so

[0:01:00] Voice 13: if I didn't say, my name is Peter Luckle. I'm elected on the Beavis Island in Penelope

[0:01:04] Voice 13: and my action territory. And I'm chair of Alice Trust Council. And I'm joined here today

[0:01:09] Voice 13: in Victoria by David Maughan. Do you want to say good morning?

[0:01:13] Voice 13: Good morning,

[0:01:14] Trustee Maude: pleased to be here on a nice sunny day, elected on Main Island, a traditional home of the Pasadena people.

[0:01:20] Trustee Maude: Thank you, David. And Toby Elliott.

[0:01:22] Voice 11: Hello, I'm here visiting from Iberola Island in the territories of the Namib First Nation and other Coast Salish peoples,

[0:01:29] Voice 11: and pleased to be seeing our wonderful staff and hanging out with you all.

[0:01:35] Voice 13: Great. And Tim Peterson joining us electronically today from Mesquite Island,

[0:01:39] Voice 13: and certainly want to recognize that Tim has the most significant amount of travel to attend any and all meetings.

[0:01:45] Voice 13: But good morning, Tim.

[0:01:48] Voice 7: Good morning, everyone.

[0:01:49] Voice 7: Tim Peterson here on Hleyate, Liskety Island, the territory of many Coast Salish nations

[0:01:55] Voice 7: and the Treaty Territory of the Llamin Nation.

[0:01:59] Voice 7: I'd just like to give a shout out to Rob Pingel, who's been working on our EC meeting schedule for next year

[0:02:07] Voice 7: and has indicated he might have found a couple of spots

[0:02:10] Voice 7: where attending in person for EC would work well

[0:02:15] Voice 7: with my already established travel schedule.

[0:02:18] Voice 7: So that'll be great.

[0:02:26] Voice 9: Very much, Tim.

[0:02:27] Voice 9: So

[0:02:27] Voice 13: in the boardroom here in Victoria,

[0:02:30] Voice 13: I want to recognize CEO Russ Hossop-Bordick.

[0:02:33] Voice 13: Good morning, Russ.

[0:02:34] Voice 13: And at the staff table on my right-hand side here

[0:02:37] Voice 13: is Director Fader.

[0:02:39] Voice 13: Good morning.

[0:02:40] Voice 13: And Director of Legislative Services, David Marliff.

[0:02:45] Voice 13: and today we're joined by robert who's looking after our minutes and technology this morning

[0:02:50] Voice 13: thank you for stepping up and filling in the void that everybody actually at uh the alms trust

[0:02:55] Voice 13: office here in victoria we're a little short on staff but um everybody is uh is uh stepping up

[0:03:02] Voice 13: and uh ensuring that we continue to to function well um are we joined by any other staff online

[0:03:09] Voice 13: i don't have that image up

[0:03:11] Voice 6: there's no one else online other than stefan and and trustee peterson

[0:03:17] Voice 6: okay so stefan

[0:03:18] Voice 13: uh oh there you are i can see you on the screen now good morning

[0:03:21] Voice 13: and you've got that

[0:03:23] Voice 13: november look going on as well and um thank you for your support of uh

[0:03:30] Voice 13: the issues associated with that i don't want to use the wrong

[0:03:35] Voice 13: language

[0:03:37] Voice 13: footage. Okay, so let us look at the agenda. We've got a full agenda here today, predominantly

[0:03:46] Voice 13: preparation for trust counsel. And of course, the materials that are here are not for debate today

[0:03:52] Voice 13: on the merits of the proposition, but to ensure that the information that is contained in this

[0:03:57] Voice 13: agenda package that we're going to forward to counsel is adequate for counsel to make that

[0:04:02] Voice 13: meaningful and informed decision certainly um the council agenda itself is going to be full

[0:04:09] Voice 13: and certainly we should discuss that when we get to the first items associated with the schedule

[0:04:14] Voice 13: to determine whether or not this agenda and these materials are all even doable and that and then

[0:04:19] Voice 13: realistically what's two working days together so are there any other additions or deletions

[0:04:25] Voice 13: to the agenda at this time from uh vice chairs or is that

[0:04:30] Voice 4: ceo hobson pillar what do you have for us

[0:04:33] Voice 4: well good morning executive committee um if memory serves last trust council meeting

[0:04:45] Voice 4: trustee boland introduced a topic around meeting organization and it was addressed somewhat yes

[0:04:52] Voice 4: in the meeting but i think there was language something like oh we'll get to it at our next

[0:04:58] Voice 4: meeting meaning december and of course because it wasn't encapsulated in a minute we didn't track it

[0:05:05] Voice 4: forward we added this agenda so when we get into there we might want to discuss whether you want

[0:05:11] Voice 4: to return that item i think it was around open meat i forget yeah it was um reorganizing meetings

[0:05:19] Voice 4: at the islands trust yeah

[0:05:20] Voice 13: okay i was reading

[0:05:23] Voice 13: the minutes and reading the agenda and thought that

[0:05:28] Voice 13: that some of that had been touched on because I want to make sure that what

[0:05:30] Voice 4: passed was we go from

[0:05:32] Voice 4: five working days to seven working days right so that was an element I'm expecting she would say

[0:05:38] Voice 4: we didn't have a full chat about the stuff I'm trying to propose so either do it at this trust

[0:05:45] Voice 4: council meeting and she alerted us to that fact so that's why I'm pointing it out it's taken way

[0:05:50] Voice 4: too much time for me to make this point so

[0:05:51] Voice 13: how should we add that to this agenda for discussion

[0:05:55] Voice 13: it would be considered under the

[0:05:58] Voice 12: there's a section of deferred items you can add it there

[0:06:02] Voice 12: yeah that's where exactly so that's a

[0:06:03] Voice 13: 7.5 yeah

[0:06:05] Voice 12: it should be two items there already yes yeah

[0:06:08] Voice 13: you can add it as a third item okay so 7.5.3 and i'll just put it uh trustee

[0:06:15] Voice 5: boland matters

[0:06:18] Voice 11: i

[0:06:20] Voice 5: think

[0:06:21] Voice 11: council scheduling

[0:06:22] Voice 5: council scheduling won't do that that's excellent

[0:06:25] Voice 5: one Robert did you get

[0:06:27] Voice 9: that yes thank you next one okay anything

[0:06:32] Voice 13: else to add or remove uh Tim

[0:06:34] Voice 9: Peterson uh

[0:06:37] Voice 7: thank you chair just note that uh um director mobs is also online with us also we got

[0:06:43] Voice 7: a uh a late piece of correspondence this morning from trustee Patrick regarding um item 7.2.4

[0:06:52] Voice 7: and uh there's some uh opinion on there on uh uh the resolution and i wonder if we just want

[0:07:03] Voice 7: to add that into that discussion when we get there

[0:07:07] Voice 13: yeah you know certainly very interested

[0:07:12] Voice 13: in what anybody has to say dr patrick included um late materials are difficult yeah

[0:07:19] Voice 4: i see you

[0:07:21] Voice 4: i'm i'm mystified by the latest approach here at the allen's trust where trustees online are

[0:07:27] Voice 4: emailing in um materials and then that's being advanced within minutes and are being discussed

[0:07:38] Voice 4: so it's almost like we have a larger um council committee system than we previously have had

[0:07:47] Voice 4: this is a now becoming a fairly regular piece of how things get done here

[0:07:52] Voice 4: um we might want to contemplate how that how that works uh

[0:07:58] Voice 13: you're absolutely right ceo thanks for

[0:08:01] Voice 13: drawing my attention to that from an informational perspective i have not seen it and i don't know

[0:08:06] Voice 13: that i'm going to have time to see it between now and the conclusion of the meeting if it's

[0:08:10] Voice 13: if it's pertinent or relevant to the decision of council this could be advanced to council

[0:08:15] Voice 13: in a more timely fashion with

[0:08:18] Voice 11: all in all fairness it's from the chair of rpc and it's regarding a

[0:08:22] Voice 11: correction what they feel is a correction of the original intent of a resolution that was made at

[0:08:30] Voice 11: rpc and then it appears differently in this agenda so i mean that could have been discussed

[0:08:36] Voice 11: but there's been such a tight timeline between our rpc meeting and then getting this agenda out

[0:08:41] Voice 11: um

[0:08:42] Voice 13: we could have received it yesterday or the day before but that's the dilemma right

[0:08:47] Voice 13: receiving it on the morning of a meeting is i want to do the work justice so i'm struggling

[0:08:54] Voice 13: yeah i would

[0:08:55] Voice 13: like to yeah take direction from the vice chairs about what to do about it

[0:09:03] Voice 13: i don't know it's i haven't even seen it so i don't even know what i'm talking about

[0:09:06] Trustee Maude: but and i think that is exactly how it's on

[0:09:08] Voice 13: fire yeah

[0:09:09] Trustee Maude: i don't know well and i barely i barely put

[0:09:12] Trustee Maude: my eyes across it and and you know in order for us to make proper decisions we need to have time

[0:09:20] Trustee Maude: to look and digest and get input i'm

[0:09:25] Voice 13: going to be dependent upon uh my share ally to ask a question

[0:09:31] Voice 13: and and propose a solution we can receive this in adequate time to be placed on our agenda before

[0:09:39] Voice 13: for council and if it's pertinent for it to be submitted to council we can do it at that time

[0:09:45] Voice 13: and so is it pertinent to us advancing 7.4 point 7.2 point 7

[0:09:53] Voice 11: .2.4 today's grant

[0:09:54] Voice 11: i would suggest that the chair work with staff between now and to to really articulate what is

[0:10:02] Voice 11: going in this request for decision because it is important the difference is on whether the focus

[0:10:07] Voice 11: for the okay

[0:10:10] Voice 13: so you know you know then what that means is we're not advancing 7.2.4 in the package

[0:10:18] Voice 13: to council if there

[0:10:19] Voice 11: needs to be work

[0:10:19] Voice 13: done to that that is outside of what it is that we're doing

[0:10:23] Voice 11: we need to ensure that the information that's going to trustees is accurate and what the chair

[0:10:28] Voice 11: of our pc is suggesting is that the information is not accurate and further work needs to be done

[0:10:32] Voice 11: right okay

[0:10:33] Voice 11: so i i yes 7.2.4 should advance to council with um some amendment

[0:10:41] Voice 13: sure so i don't

[0:10:42] Voice 13: have the ability in this moment to facilitate those amendments sure and so that i think the

[0:10:49] Voice 13: rpc chair could work with staff between now and our next meeting and it can come into council as

[0:10:54] Voice 13: a late item that's the only real viable option ceo do you have a recommendation that seems

[0:10:59] Voice 13: seems reasonable yeah so that that gives us the time for a good job to be done we will see it

[0:11:05] Voice 13: at executive committee obviously it could be a placeholder on the agenda so people know it's

[0:11:10] Voice 13: coming yeah um okay

[0:11:13] Voice 9: and that's even

[0:11:14] Voice 13: it's problematic for council because now council

[0:11:16] Voice 13: isn't going to see the entire scope of it so that amendment could this could go forward to council

[0:11:21] Voice 13: as presented staff believe that it's representative of the work if there's a so any input to council

[0:11:29] Voice 13: I think should

[0:11:30] Voice 13: come as a late item that we can include in the council agenda at our next meeting before council

[0:11:36] Voice 13: Sure to try and do respect it. Yeah, I

[0:11:40] Voice 11: think it can be included as is and

[0:11:43] Voice 11: Okay, an amendment if necessary could come as a late item

[0:11:47] Voice 11: But okay,

[0:11:48] Trustee Maude: or would it be appropriate for trustee Patrick just to circulate her concerns to trust absolutely

[0:11:53] Trustee Maude: She's feeling then basically so instead of us advancing it an hour before the meeting

[0:11:58] Trustee Maude: she can do it a week ahead so everybody's got it on the radar and understands what the concerns

[0:12:02] Trustee Maude: absolutely and

[0:12:03] Voice 13: i would encourage that to happen as the chair of rpt okay so that's managed that

[0:12:12] Voice 13: so we'll just advance that um as presented um anything else thank you for bringing that

[0:12:19] Voice 13: for attention uh

[0:12:21] Voice 6: rob uh yes we were expecting a late item at 8.2.4.1 the financial costs of ltc

[0:12:29] Voice 6: chair assignments briefing and we have that in hand and received it okay we were expecting it

[0:12:36] Voice 6: as a late item okay

[0:12:38] Voice 13: so that's good we were expecting that and so it's an interesting

[0:12:42] Voice 13: little phenomenon right but um that was indicated on our agenda as a late item and so we will want

[0:12:47] Voice 13: to review that on our break and and indeed by late late items um unannounced compromise our

[0:12:54] Voice 13: ability to advance the agenda so that is already on our agenda so we'll just continue to have that

[0:12:59] Voice 13: but i expect that to be circulated electronically um so that we can have an opportunity to review

[0:13:05] Voice 13: that during the break and we would just be forwarding it to council as it would be actually

[0:13:09] Voice 13: crafting it then okay thank you robert um director just

[0:13:14] Voice 10: let you know not for this agenda but uh

[0:13:16] Voice 10: Yesterday, the Conservancy Board requested that I produce a one-page summary of the work towards developing a business case for them for more property management resources.

[0:13:26] Voice 10: My intention is to produce that, have it reviewed by the Chair of the Board, and then add it to the agenda that goes out on Friday after talking with the CAO.

[0:13:35] Voice 10: So it wouldn't come through Executive Committee, but it would have review of the Chair of the Board.

[0:13:40] Voice 10: So that's the proposed approach for that item, which is not on your agenda today.

[0:13:46] Voice 13: um so we would uh by formally include that in the agenda at our meeting prior council on

[0:13:57] Voice 11: yes so i

[0:13:59] Voice 13: think the satisfaction there is that the board the chair of the board of trust currency is

[0:14:03] Voice 13: going to ensure that it's the information and materials are adequate for council to make it

[0:14:08] Voice 13: the same criteria that we would be using

[0:14:10] Trustee Maude: but but again it should be circulated in advance of trust

[0:14:13] Trustee Maude: trust counsel so the trustees can know what the ask is.

[0:14:19] Voice 13: Yeah, so at the same time that you have that material

[0:14:21] Voice 13: and are satisfied with it, then it's circulated.

[0:14:24] Voice 13: Okay.

[0:14:26] Voice 13: Okay, so that's not a change to this agenda.

[0:14:30] Voice 13: So we only have the one change to the agenda.

[0:14:33] Voice 13: And I want to acknowledge Director Mobs has joined us online.

[0:14:37] Voice 13: Thank you, Julia Mobs, Director of Administrative Services.

[0:14:41] Voice 13: And if there's nothing further,

[0:14:43] Voice 13: then we'll adopt the agenda as amended and we will begin.

[0:14:52] Voice 13: All right, thank you for context notes and everything else.

[0:14:57] Voice 13: Nothing to report here today

[0:14:58] Voice 13: on previous in-camera meetings.

[0:15:01] Voice 13: This brings us to the executive committee draft minutes

[0:15:04] Voice 13: of November the 1st.

[0:15:06] Voice 13: Are there any changes to those minutes?

[0:15:09] Voice 13: Anybody?

[0:15:11] Voice 13: So let us adopt those by general consent

[0:15:16] Voice 13: as presented.

[0:15:17] Voice 13: I just paused for a moment.

[0:15:19] Voice 13: I didn't talk about timing today.

[0:15:22] Voice 13: The agenda indicates completion around two o'clock,

[0:15:25] Voice 13: which I think is ambitious.

[0:15:27] Voice 13: I would like to say that I would like to see us all

[0:15:30] Voice 13: out of here by three o'clock.

[0:15:32] Voice 5: So

[0:15:32] Voice 13: let's try and keep our process succinct

[0:15:36] Voice 13: and to that point, just saying.

[0:15:40] Voice 13: So follow-up action list and updates,

[0:15:42] Voice 13: the follow-up action list that we go around the room

[0:15:45] Voice 13: and I'll perhaps just start with the CAO

[0:15:48] Voice 13: and he can direct us to his senior staff

[0:15:51] Voice 13: if there's a requirement for updates from them.

[0:15:54] Voice 13: Obviously, a bulk of their work is contained in today's agenda

[0:15:57] Voice 13: and advancing materials to council.

[0:15:59] Voice 13: So, CAO Hatsumpiller, over to you.

[0:16:02] Voice 4: I've responded to any questions on the follow-up action list.

[0:16:06] Voice 4: A few things have matured since we were last together.

[0:16:11] Voice 4: Specifically, we went through the Trust Council fuel

[0:16:14] Voice 4: and you've got a report here um we'll see how trust council takes to that sort of um sort of

[0:16:21] Voice 4: housekeeping action or whether that sparks some conversation really it's been um the last couple

[0:16:27] Voice 4: of weeks have been focused on getting this trust council agenda together um i i did meet with the

[0:16:33] Voice 4: uh somewhat briefly with the fpc group um around corporate planning really not a lot's gone on

[0:16:42] Voice 4: between september and here around that but it i anticipate through december and into january

[0:16:46] Voice 4: that's going to be the focus of work but this has pulled of the organization away to a certain

[0:16:54] Voice 4: extent so um with regards to the fuel i know that there's some discussion we might have around

[0:17:00] Voice 4: structured decision making i've got a an item here and there's talk of looking at from a chairing

[0:17:07] Voice 4: perspective and um and general training bringing lisa's warren as an option um we might want to

[0:17:13] Voice 4: have that discussion um later on we may space on it and you see agenda and

[0:17:19] Voice 13: that's about it

[0:17:20] Voice 13: that's great and i'm really grateful for the um trust council follow-up action list review

[0:17:27] Voice 13: we'll get to that in a moment um but are there any questions for the ceo

[0:17:33] Voice 13: no not seeing anything online david's nodding his head um so i'm just going to uh then scroll

[0:17:41] Voice 13: through the directors just quickly to see oh do you have your an overall report no not really

[0:17:48] Voice 13: you're

[0:17:49] Voice 4: staring at it

[0:17:49] Voice 13: yeah exactly um yes

[0:17:53] Voice 11: i just i have a question for dr freighter um

[0:17:57] Voice 11: just about the film screenings for the Dustin Bones movie.

[0:18:03] Voice 11: And so I think RPM General is preparing to have that request for EC in December,

[0:18:11] Voice 11: I guess, before our Trust Council meeting.

[0:18:15] Voice 11: Can you just follow up with the information that's going to be needed for this request?

[0:18:21] Voice 11: And the budgeted, money's budgeted, have already been approved.

[0:18:27] Voice 11: is that right even though it's from a couple of years ago so this isn't a new budgetary request

[0:18:32] Voice 11: i just wanted to clarify that okay

[0:18:35] Voice 10: just through the chair i'll respond so what's being asked is

[0:18:39] Voice 10: gabriella ltc is interested in hosting um a movie screening of dust and bones and a locally held

[0:18:45] Voice 10: consultation or locally held discussion um previously the monies had been granted to the

[0:18:51] Voice 10: the film producers, to come to the islands and do screenings.

[0:18:56] Voice 10: So we

[0:18:56] Voice 10: gave them the money back in 2019 to do that.

[0:19:00] Voice 10: So this would be sort of a different activity,

[0:19:02] Voice 10: which would be a local screening.

[0:19:04] Voice 10: So what I think needs to happen is executive committee would need to pass a

[0:19:07] Voice 10: resolution saying, given that it's not the local producers coming,

[0:19:10] Voice 10: it's sort of a separately held event,

[0:19:13] Voice 10: that you would like to direct money from the communications budget to support

[0:19:16] Voice 10: that activity occurring on island.

[0:19:17] Voice 10: so that could certainly be done now or in december if executive committee was to support this separate

[0:19:23] Voice 10: event i

[0:19:24] Voice 11: wasn't i was not clear

[0:19:25] Voice 10: on how the money had already been budgeted and spent so yeah so

[0:19:29] Voice 10: we would essentially still be having their commitment to offer two more on the islands

[0:19:33] Voice 11: in

[0:19:33] Voice 10: addition to the gabriela okay gotcha thank you so much okay

[0:19:38] Voice 13: thank you um i apologize i didn't

[0:19:41] Voice 13: know that the follow-up action was just not sorted in the same fashion that we normally have it and

[0:19:45] Voice 13: And so we'll just

[0:19:46] Voice 13: wing it accordingly.

[0:19:50] Voice 13: So Director Frater, do you have anything else

[0:19:52] Voice 13: that you'd like to report to Executive Committee

[0:19:54] Voice 13: at this time?

[0:19:54] Voice 10: No, but I'm happy to take questions.

[0:19:56] Voice 13: Okay, any further questions?

[0:19:58] Voice 13: Tim Peterson, over to you for Director Frater.

[0:20:02] Voice 7: Yeah, thank you, Chair.

[0:20:06] Voice 7: A discussion at Salt Spring LTC

[0:20:09] Voice 7: around the screening of dust and bones

[0:20:11] Voice 7: um seem to conclude and i'll have to verify but seem to conclude that it it has all already been

[0:20:19] Voice 7: shown um and it's uh uh was deemed not not a priority for the salt spring ltc but it sounds

[0:20:27] Voice 7: like director freighter saying that that there's a couple of more screening uh possibilities

[0:20:33] Voice 7: um that have been budgeted so i'm wondering if there's uh potential for other islands to um

[0:20:42] Voice 7: to to ask for one of those screenings yeah

[0:20:47] Voice 10: so we have a commitment from the producers to

[0:20:49] Voice 10: offer two sessions on the islands and again subject to the consent of you know nations

[0:20:54] Voice 10: whose territory we're in but yes we've got funding they've they've been granted funding

[0:20:59] Voice 10: to hold at least two more and um be happy to support that if any ltc wishes to make that

[0:21:03] Voice 10: request what i would also say is it doesn't have to be dust and bones there are two other films

[0:21:09] Voice 10: are Zuhalem and Life is Cedar that I'm

[0:21:11] Voice 10: sure they'd be prepared to offer as well.

[0:21:16] Voice 9: Okay, anything

[0:21:22] Voice 5: further? We'll pick it up next PD, next EC meeting, we'll talk about that again.

[0:21:28] Voice 13: So let's go to Director Mollett from your area legislative services. Do you have anything to

[0:21:35] Voice 13: report?

[0:21:35] Voice 12: No, the file for action list now that executive has clarified and simplified some of

[0:21:41] Voice 12: those actions. I'll be able to clear those off

[0:21:43] Voice 12: fairly quickly. Otherwise,

[0:21:45] Voice 12: there's nothing else to report right now.

[0:21:47] Voice 12: Any

[0:21:47] Voice 13: questions for the director?

[0:21:50] Voice 13: Okay, thank you. Stefan

[0:21:51] Voice 13: Cermak, online. Do you have anything to

[0:21:54] Voice 13: report today, executive?

[0:21:56] Voice 2: I have nothing else to add

[0:21:58] Voice 2: to the follow-up action list.

[0:22:00] Voice 13: Excellent. Any questions for the director?

[0:22:04] Voice 13: Excellent.

[0:22:05] Voice 13: Director Mobs, Julia,

[0:22:07] Voice 13: thank you for joining us. Do you have

[0:22:08] Voice 13: anything to report to us from your follow-up action?

[0:22:12] Voice 1: No, Chair.

[0:22:13] Voice 1: I think I've still only got two items that are on that list.

[0:22:16] Voice 1: One of them is planned for start of next fiscal and the other one is underway related to insurance, which we'll talk about later today.

[0:22:23] Voice 13: Very good. Thank you, Julia. And thank you for that work on the MAI stuff.

[0:22:27] Voice 13: I'm looking forward to that conversation later.

[0:22:30] Voice 13: All right. So that covers us off on director follow up actions, director updates.

[0:22:36] Voice 13: And so local trust committee chair updates is going to see for a raise of hands who's had meetings that they would like to report out on.

[0:22:44] Voice 13: uh trustee peterson has got his hand up so off you go tim uh

[0:22:50] Voice 7: thank you chair so did have a

[0:22:52] Voice 7: uh salt spring island local trust committee uh meeting last week on the 16th i believe it was

[0:23:02] Voice 7: um and as uh executive probably remembers um we've been sort of muddling along with a

[0:23:11] Voice 7: version of bylaw 530 that wasn't deemed by staff to be um in alignment with the ocp

[0:23:19] Voice 7: our previous meeting we had a proposal to look at a much uh reduced um

[0:23:27] Voice 7: uh version uh which we were sort of referring as to bylaw 30 light i think we made a breakthrough

[0:23:34] Voice 7: through at our November 16th meeting

[0:23:38] Voice 7: to advance the more restrictive version

[0:23:42] Voice 7: and to augment it with a spot zoning pilot program.

[0:23:48] Voice 7: And I think that the combination of those two things

[0:23:52] Voice 7: is a positive development for Salt Spring

[0:23:55] Voice 7: to bring in a version of the accessory dwelling unit bylaw

[0:24:00] Voice 7: bylaw that uh is more in alignment with the ocp uh fewer and uh and uh smaller and sort of fewer

[0:24:12] Voice 7: uh range of of the um proposed adu we're going to look at uh in fact basically uh it's it's so

[0:24:24] Voice 7: different that we're we're going to be issuing it under a different bylaw uh number in our

[0:24:30] Voice 7: December meeting and that's a real positive development. It means that we can get this off

[0:24:37] Voice 7: our work plan, assuming everything goes as well at December as it did last week, and make some

[0:24:46] Voice 7: positive change and then move on to the arguably more important bits around the official community

[0:24:52] Voice 7: plan and Landy's bylaw review that's going to be coming up in the new year. So that was very

[0:24:59] Voice 7: positive um and i'll just add that on galliano uh we've been seeking some meetings with um

[0:25:09] Voice 7: the penelaket and so next monday we have uh we have uh staff and trustees have been invited to

[0:25:18] Voice 7: a penelak council meeting which we'll be attending electronically and that's that's a first for us in

[0:25:25] Voice 7: in this LTC, the Galliano LTC to have an invitation

[0:25:29] Voice 7: to the Penelope Council meeting.

[0:25:31] Voice 7: And hopefully this is going to be the start

[0:25:33] Voice 7: of a better and closer working relationship

[0:25:36] Voice 7: than we've had up to this point.

[0:25:39] Voice 7: So feeling very positive about both of those developments.

[0:25:45] Voice 9: Okay, thank you.

[0:25:47] Voice 9: Any

[0:25:47] Voice 13: questions for Tim on any of that?

[0:25:50] Voice 13: And only because I actually have a question.

[0:25:52] Voice 13: I had a really good conversation with Trustee Patrick

[0:25:55] Voice 13: the other day about the bylaw 4530 process

[0:25:59] Voice 13: and it indeed sounds like you've found some solutions

[0:26:02] Voice 13: and that's good news.

[0:26:03] Voice 13: There was also a conversation

[0:26:04] Voice 13: about the OCP amendment process

[0:26:06] Voice 13: and the desire for more resources.

[0:26:08] Voice 13: Do you have any remarks on that OCP

[0:26:10] Voice 13: just for the benefit of executive committee members?

[0:26:15] Voice 7: There has been,

[0:26:16] Voice 7: there was resolutions earlier in the year

[0:26:20] Voice 7: to prioritize the sections of the OCP

[0:26:24] Voice 7: that relate to housing in particular

[0:26:29] Voice 7: with the recognition that the workforce housing

[0:26:32] Voice 7: is in dire shortage on Salt Spring.

[0:26:36] Voice 7: And my expectation is that will be where we're going to start.

[0:26:43] Voice 7: How exactly all that is going to play out,

[0:26:45] Voice 7: I think is still a bit of an unknown,

[0:26:48] Voice 7: but that's certainly the priority is to look around,

[0:26:51] Voice 7: look at the OCP in terms of being able

[0:26:55] Voice 7: to increase options for housing and uh of course we are continually um presented with anecdotal

[0:27:04] Voice 7: information about folks uh essentially having to having to move off the island on a regular basis

[0:27:10] Voice 7: due to the shortage of housing and how that affects the community and local businesses and

[0:27:16] Voice 7: and uh so looking forward to getting into that work more as as the the new year opens um

[0:27:24] Voice 7: the complete communities grant uh will be assistive in um doing some of that work

[0:27:32] Voice 7: uh via consultant which hopefully will free up our our staff to um and and uh accelerate the

[0:27:41] Voice 7: process uh to a degree uh certainly because the grant itself has uh has sort of a deadline uh in

[0:27:48] Voice 7: the summer for deliverables um i think that's about all i'll say it about right now that's

[0:27:55] Voice 13: that's adequate thank you jim um it was just a the conversation involved around uh resources

[0:28:00] Voice 13: and uh so that's for stefan to note for the executive committee note to be able to

[0:28:05] Voice 13: effectively accomplish both of the grant funding opportunity and the ocp amendments

[0:28:10] Voice 13: minutes so certainly that's a conversation to have with the ltc um okay so uh the elliot

[0:28:19] Voice 13: vice chair elliot or vice chairman sure um

[0:28:23] Voice 11: south vendors uh ltc meeting on november 10th

[0:28:26] Voice 11: was excellent well attended as always um we have an update on first nations relationship building

[0:28:32] Voice 11: um actually from a community member who's been very active with the um with sanich

[0:28:39] Voice 11: uh leadership school board and sinchothan elders and so we're we're trying a different approach

[0:28:46] Voice 11: of um being supported by community members sort of providing some information for first nations

[0:28:53] Voice 11: and relationship building report in our agendas and so because the south pender meetings are so

[0:29:00] Voice 11: are infrequent you know every three months or so sometimes there's lots happening and our staff

[0:29:05] Voice 11: is not we don't have our fingers on the pulse of what's happening in community and so we're actually

[0:29:10] Voice 11: now going to work with community members to help us develop that report to appear on the agenda so

[0:29:18] Voice 11: it's it is going through the staff planning but um there's been lots of activity and um the

[0:29:24] Voice 11: community is really eager to share information um about community events but it's going to it's a

[0:29:34] Voice 11: a different sort of approach um and we're making progress on the lub amendment project um

[0:29:42] Voice 11: i would just say that that's again a different approach is being tried trustees are

[0:29:48] Voice 11: um going to host workshops at the fire hall on different topics not both of them together but

[0:29:59] Voice 11: but one...

[0:30:00] Voice 11: trustee at a time on a topic and then we'll fold that into special community meetings

[0:30:06] Voice 11: as needed so it's a bit different but it's supported by staff and there's understanding of

[0:30:16] Voice 11: the process so that's all i'll say about south pender um i don't think i've had any other

[0:30:23] Voice 11: their meetings in the interim.

[0:30:30] Voice 13: Well, thank you for your update.

[0:30:32] Voice 13: I know from my time on South Pendera,

[0:30:35] Voice 13: there are strong connections with for things

[0:30:37] Voice 13: both at the youth and the college level

[0:30:39] Voice 13: and it's important to be inclusive

[0:30:42] Voice 13: and

[0:30:42] Voice 5: have

[0:30:44] Voice 13: all that knowledge and stuff.

[0:30:45] Voice 13: So that's great news.

[0:30:47] Voice 13: David Mott, anything from your area?

[0:30:49] Trustee Maude: No, only one is Denman Island.

[0:30:52] Trustee Maude: Last meeting, we had a rather novel joint Dem and Hornby session.

[0:30:58] Trustee Maude: The first part was in camera with the province,

[0:31:02] Trustee Maude: giving an update on the treaty negotiations with the Comox people,

[0:31:04] Trustee Maude: which was very informative and very well done.

[0:31:07] Trustee Maude: There's excellent staff.

[0:31:10] Trustee Maude: CO was participating in that.

[0:31:12] Trustee Maude: It was a good, really positive session.

[0:31:16] Trustee Maude: We then went on with a joint conversation about BC Ferries

[0:31:19] Trustee Maude: and the impact on Denman Island, which was, again, a good conversation.

[0:31:24] Trustee Maude: So it was nice to have sort of the two LTCs together,

[0:31:29] Trustee Maude: albeit not all members could attend, but it's good to,

[0:31:33] Trustee Maude: even though we're joint cousins, it's nice to see everybody

[0:31:37] Trustee Maude: in the same meeting, having the same discussions

[0:31:39] Trustee Maude: and being sort of on the same table and stuff.

[0:31:42] Trustee Maude: The other thing at Denman was we received the Housing Advisory Committee report,

[0:31:47] Trustee Maude: which was extensive.

[0:31:48] Trustee Maude: It was impressive, but I think what I can highlight is that committee was constituted

[0:31:56] Trustee Maude: in July, and between July and October, they produced, I believe it was a 148-page report

[0:32:05] Trustee Maude: that was beyond anybody's expectations, and there wasn't a bunch of fluff.

[0:32:11] Trustee Maude: It was all on point, really valuable information, and really has empowered the community and

[0:32:19] Trustee Maude: the plan is to move forward hopefully in a very progressive very positive and and probably very

[0:32:25] Trustee Maude: quick fashion just to start making some impacts on that community but i'm just i've never seen

[0:32:33] Trustee Maude: the ability of a committee to actually produce something in that speed of that quality and and

[0:32:40] Trustee Maude: i really really do express my appreciation to those community members that participated in that

[0:32:44] Trustee Maude: So that's it for me. Thank you.

[0:32:47] Voice 13: Okay. Thank you very much, David.

[0:32:50] Voice 13: So from my quarter, Gambier Island was yesterday,

[0:32:56] Voice 13: ongoing work on the main top project there,

[0:33:00] Voice 13: which is the shoreline protection on Keats Island.

[0:33:03] Voice 5: And there were some

[0:33:08] Voice 13: challenges around process and amendments

[0:33:12] Voice 13: and trying to advance these by-law amendments.

[0:33:22] Voice 13: And it's good work, it's a good conversation,

[0:33:25] Voice 13: and it's certainly taking time.

[0:33:27] Voice 13: The other item, which was a bit of a surprise item,

[0:33:30] Voice 13: was as a result of correspondence from the applicant

[0:33:34] Voice 13: associated with the Connecticut Coast project

[0:33:37] Voice 13: dropping a fiber cable onto the beach at Keats Island,

[0:33:41] Voice 13: and that the zoning is inadequate for that.

[0:33:43] Voice 13: that and the applicant at this point has not made an application to to uh change that zoning and so

[0:33:50] Voice 13: the concerns are such jeopardizing the opportunity that fabricate will get dropped on that island

[0:33:55] Voice 13: and um there's a desire there to advance at full speed that uh application and so uh indeed some

[0:34:04] Voice 13: language has been written um by trustees not by staff um and then which the staff are going to

[0:34:11] Voice 13: to have to review the content

[0:34:13] Voice 13: and the potential impacts of that

[0:34:17] Voice 13: and

[0:34:18] Voice 13: whether or not there's public hearing

[0:34:20] Voice 13: required if it requires OCP

[0:34:22] Voice 13: amendments and all that sort of thing.

[0:34:25] Voice 13: And so that

[0:34:26] Voice 13: took a bit of time but is advancing

[0:34:28] Voice 13: just so you know.

[0:34:31] Voice 13: And I've got to scratch it.

[0:34:34] Voice 13: That's the end of my

[0:34:35] Voice 13: report. I'm going to go

[0:34:37] Voice 13: to the Allen's Trust Consumer

[0:34:39] Voice 13: CBA's on update. Toby Elliott

[0:34:41] Voice 13: I know you were there yesterday.

[0:34:42] Voice 13: yesterday yes

[0:34:42] Voice 11: we had a really full meeting yesterday um set our meeting scheduled for

[0:34:48] Voice 11: the next year i would encourage uh trustees to look at the itc nature reserves monitoring report

[0:34:55] Voice 11: for 2023 this is an annual report um in which staff goes out and monitors the 33 um nature

[0:35:02] Voice 11: reserves or areas um and so there's information interesting information that may be relevant to

[0:35:08] Voice 11: local trustee or local trust areas um the itc plan we have an interim um plan that's still

[0:35:20] Voice 11: before the ministry and it remains to be presented for approval so we're still operating under the

[0:35:25] Voice 11: last plan which is presenting some challenges with um applications that were advanced and under

[0:35:36] Voice 11: the last plan and are now under consideration that the current plan that's not yet endorsed

[0:35:44] Voice 11: by the ministry so we're looking for direction from the ministry of municipal affairs and that's

[0:35:51] Voice 11: all i'll say about that um the property management resources business case this is a long-standing

[0:35:59] Voice 11: item um we i know staff has not had a chance to put this business case together but we had a

[0:36:05] Voice 11: verbal presentation about the context the need for it and um i know clary will be presenting

[0:36:14] Voice 11: that to the chair and advancing that to trust council it's a very important item um but just

[0:36:20] Voice 11: totally recognize where where we're at the staff capacity um and um so yes and i'll also note that

[0:36:34] Voice 11: the eelgrass mapping phase two um there's a briefing that sort of amplifies the the case for

[0:36:42] Voice 11: it and so there has been some misunderstanding i guess about the phase one of the mapping and

[0:36:48] Voice 11: whether that was uh legitimate or not so as that business case goes to trust council and encourage

[0:36:54] Voice 11: trustees to to look at the um sort of more full uh briefing on that because it's it's a very

[0:37:02] Voice 11: important piece of work that's critical to climate change work in the trust area and so finally there

[0:37:10] Voice 11: is a one of our board members accepted an appointment to the governance committee so

[0:37:16] Voice 11: lisa govro will be the delegate from conservancy to governance and she was very pleased and we're

[0:37:25] Voice 11: all very happy to see her.

[0:37:28] Voice 4: Congratulations on behalf of myself and I'm happy to sit with her

[0:37:34] Voice 4: and speak maybe catch her up on any of the things that have happened.

[0:37:37] Voice 11: Absolutely yeah she said it

[0:37:38] Voice 11: was pending sort of her work-life balance and she has room for it and was happy to undertake it so

[0:37:44] Voice 11: that's great yeah that was really good that's about it. Okay thank

[0:37:49] Voice 13: you Esther Elliott. So that

[0:37:53] Voice 13: That concludes our initial items.

[0:37:56] Voice 13: We're going to move into now bylaws for approval and consideration.

[0:37:59] Voice 13: One of the other important roles the executive committee has to undertake.

[0:38:03] Voice 13: And the one we have here today is Laskete Island Local Trust Committee meeting procedures bylaw number 102.

[0:38:09] Voice 11: And

[0:38:09] Voice 13: that's a request for decision.

[0:38:10] Voice 13: I'll turn to the chair of the committee to make the motion.

[0:38:14] Voice 11: There we are.

[0:38:15] Voice 11: So I move that the Islands Trust Executive Committee approve Laskete Island Local Trust Committee bylaw number 102,

[0:38:22] Voice 11: two cited as the skidi island local trust committee procedure bylaw 2022 amendment number one 2023

[0:38:30] Voice 11: in accordance with section 27 of the islands trust act thank

[0:38:34] Voice 13: you um do you have a seconder

[0:38:36] Voice 13: thank you um do you wish to speak to the motion at all uh

[0:38:41] Voice 11: no the the main changes are noted there

[0:38:44] Voice 11: on page 26 two amendments proposed a requirement for notice uh to be reposted when there are

[0:38:50] Voice 11: changes in meeting start times um and then to reduce the time for written request for um to

[0:38:58] Voice 11: be submitted to the deputy secretary so it's all pretty formula standard but in response to

[0:39:04] Voice 11: what's appropriate for the community right

[0:39:06] Voice 13: okay um any questions on this island um so i just wonder

[0:39:14] Voice 13: about the administrative burden of amending bylaws and uh just wondering why in this case and in

[0:39:20] Voice 13: future cases more likely that this wouldn't be a standing resolution option for the committee

[0:39:25] Voice 13: rather than redoing bylaws um but i just offer that as a good information that provides you

[0:39:33] Voice 13: generally more so than any i have no objection to advancing this but i just

[0:39:37] Voice 13: know that we change

[0:39:39] Voice 13: those bylaws often and i know some places have just simply done uh standing resolutions to

[0:39:45] Voice 13: to facilitate those community changes

[0:39:47] Voice 13: because it changes according to the women,

[0:39:49] Voice 13: the politics of the time.

[0:39:50] Voice 13: I

[0:39:50] Voice 11: see, okay, thank you.

[0:39:52] Voice 13: Anyway, that's fine.

[0:39:53] Voice 13: So if there's no further discussion,

[0:39:54] Voice 13: I'll call for the vote.

[0:39:55] Voice 13: All those in favor?

[0:39:56] Voice 13: And that carries.

[0:39:58] Voice 11: Thank you.

[0:40:01] Voice 13: Let us move on.

[0:40:02] Voice 13: So now, are we ready to take on

[0:40:05] Voice 13: trust council meeting preparation?

[0:40:07] Voice 13: We'll get through initially through some of this

[0:40:09] Voice 13: and maybe have a break, get our breath and then continue,

[0:40:12] Voice 13: or we can break now.

[0:40:16] Voice 9: What do you want to do?

[0:40:18] Voice 5: I think we're ready to move on.

[0:40:20] Voice 5: So let's get through the first section.

[0:40:21] Voice 13: Okay.

[0:40:22] Voice 13: So as I mentioned earlier,

[0:40:27] Voice 13: the materials here are in support of trust council

[0:40:31] Voice 13: to ensure that the information that they need

[0:40:33] Voice 13: to make informed decisions is here

[0:40:35] Voice 13: rather than debate any of the issues themselves.

[0:40:40] Voice 13: So let us begin with 7.11,

[0:40:42] Voice 13: the December trust council three-day schedule.

[0:40:44] Voice 13: Obviously that goes hand in hand with 7.1.2.

[0:40:48] Voice 13: We've talked a lot about planning the plan for this council.

[0:40:52] Voice 13: This is it, we're here now.

[0:40:53] Voice 5: And

[0:40:54] Voice 13: so let's make sure that we can,

[0:40:57] Voice 13: that this is achievable and that we're addressing

[0:41:01] Voice 13: the items that are important to council this time.

[0:41:04] Voice 13: So CEO, you wanna start us off on that?

[0:41:07] Voice 4: Okay, we've made some amendments to this schedule,

[0:41:12] Voice 4: which we're seeing mainly on the screen here.

[0:41:15] Voice 4: i.e. moving new business to a more actionable time.

[0:41:20] Voice 4: That's later on the Wednesday.

[0:41:22] Voice 4: We've tried to get more things on the consent agenda.

[0:41:26] Voice 4: We have moved, or we're tending to move more,

[0:41:30] Voice 4: not administrative, but just regular branch

[0:41:33] Voice 4: or departmental level updates farther back.

[0:41:38] Voice 4: Unless, of course, there is a compelling RFD.

[0:41:42] Voice 4: I suggest to you that the main themes of this

[0:41:45] Voice 4: of this session are the return to the visioning discussion which is we don't know how long that

[0:41:51] Voice 4: will go could be quick could be long and then the budget of course and then you add to that

[0:41:57] Voice 4: San Juan and then other than that I think everything else is discrete items that are

[0:42:02] Voice 4: you can determine either today or in the meeting itself it'd be good to highlight a couple things

[0:42:11] Voice 4: things, we could leave this and we could come back to it, right? So there's some mechanisms

[0:42:16] Voice 4: there in case you get too caught up with material. There's five or six things that we've collectively

[0:42:22] Voice 4: agreed. Do you want to talk about those now, or do you want to, you know, the three buckets,

[0:42:27] Voice 4: four or five things that we're going to do to deliver an enhanced experience for the trustees?

[0:42:34] Voice 13: Well, I do want to do that, and you've twigged my imagination a moment here about identifying,

[0:42:40] Voice 13: identifying let's call them uh work that may be optionally undertaken by this council and

[0:42:46] Voice 13: how we might identify those to have them scheduled in the agenda so that they could

[0:42:51] Voice 13: simply be addressed later on the agenda where there's sufficient time to do so

[0:42:55] Voice 13: my

[0:42:57] Voice 4: suggestion is that would confuse the trustees i think that's your deal um just to go here i've

[0:43:03] Voice 4: got these five things in my pocket yeah if we're crunched for time ec we've had this discussion

[0:43:09] Voice 4: We could either move them to March, right, or we could deal with them later, or they're more discretionary.

[0:43:19] Okay.

[0:43:20] Just because this seems like a detail-heavy

[0:43:25] Voice 4: agenda.

[0:43:31] Voice 4: Like, for instance, we have things, yeah.

[0:43:33] Voice 4: So I think those are the things.

[0:43:34] Voice 4: Do you want me to review those five things so we're secure there, or do you feel comfortable as an executive committee?

[0:43:43] Voice 4: Well,

[0:43:43] Voice 13: Vice-Chancellor, I'd like to hear what those items are, because if they're discretionary, it's good to have, we're confusing

[0:43:51] Voice 4: topics, understanding.

[0:43:53] Voice 4: I'm talking about the five changes we're making to the meeting procedure.

[0:43:58] Voice 5: Oh, yeah.

[0:43:59] Voice 5: Okay, understood.

[0:44:00] Voice 4: Do you want to do that at this time, or do you want to do it later in the agenda when we've finished?

[0:44:05] Voice 4: When we're finished, okay.

[0:44:07] Voice 4: All right, then.

[0:44:11] Voice 4: Other than that, Harry, you've got it.

[0:44:13] Voice 4: Gorgeous.

[0:44:16] Voice 4: Schedule on page 34.

[0:44:17] Voice 4: I want to thank those two people right there.

[0:44:20] Voice 4: Really did some great work slogging different things in.

[0:44:26] Voice 4: And we think we're ready to go.

[0:44:28] Voice 4: I will point out that we do have to have a little bit of a discussion around the San Juan session today.

[0:44:35] Voice 4: Just to get some themes that we can develop over the next two weeks.

[0:44:39] Voice 13: Right.

[0:44:40] Voice 13: So do we have an initial draft outline for that?

[0:44:45] Voice 4: but it's general in nature okay and

[0:44:48] Voice 4: claire's going back and forth with the yeah the principles there

[0:44:52] Voice 4: yeah but

[0:44:53] Voice 13: yeah i haven't been it's looped into that because i sort of handed it off

[0:44:58] Voice 13: i mean

[0:44:59] Voice 4: as i look at this agenda just before we move on yeah um are we ambitious in one hour of

[0:45:07] Voice 4: those rfds on the first day perhaps not um i would flag the meeting schedule

[0:45:15] Voice 4: may there may be something around that that it gets some conversation going the fuel discussion

[0:45:23] Voice 4: i don't think will be very long um well that vision statement needs to come out of there it

[0:45:29] Voice 4: does yeah

[0:45:29] Voice 11: so we'll amend that we'll move

[0:45:31] Voice 4: that so i'm showing it twice to show the ones so there

[0:45:34] Voice 11: There isn't a briefing on the first day.

[0:45:35] Voice 11: No.

[0:45:40] Voice 4: Yeah.

[0:45:41] Voice 4: I respond to you at this point, Mr. Chair.

[0:45:42] Voice 4: I've spent too much time with this piece of paper.

[0:45:45] Voice 8: I

[0:45:46] Voice 4: think you're okay.

[0:45:47] Voice 13: So I'm wondering the way that consent agenda items and decision and discussion items have been sorted this go-around.

[0:45:55] Voice 13: And, of course, appreciate the work of Robert and David Marlott to facilitate that.

[0:46:01] Voice 13: Obviously, there's a different hand on this.

[0:46:04] Voice 13: And so there's a fingerprint that is different.

[0:46:05] Voice 13: and that some of these items that we have for decision discussion items i would suggest could

[0:46:10] Voice 13: be consent agenda items um for instance continuous learning plan that's that will

[0:46:15] Voice 4: also be removed

[0:46:16] Voice 4: executive committee

[0:46:17] Voice 13: work program um maybe if council wants to get into the meat of the potatoes

[0:46:24] Voice 13: of the work those may appear to be um items that we could just move through and have consent as

[0:46:32] Voice 13: as consent agenda items, and then that would tighten that up.

[0:46:36] Voice 13: What would those things be, sir?

[0:46:37] Voice 13: I think the continuous learning plan.

[0:46:39] Voice 13: Okay, that's gone.

[0:46:40] Voice 13: That's gone.

[0:46:41] Voice 13: The executive committee work program.

[0:46:43] Voice 13: Okay, we can move that up to consent agenda.

[0:46:46] Voice 13: And if there's questions, as always, we would entertain them.

[0:46:49] Voice 13: Of course.

[0:46:52] Voice 13: The other items are all necessary to have discussions with

[0:46:58] Voice 13: on the executive services section.

[0:47:00] Voice 13: Okay.

[0:47:01] Voice 13: Anybody have any other thoughts about that?

[0:47:03] Voice 13: Tim Peterson?

[0:47:07] Voice 7: uh thank you chair i was just wondering if the um if the council committee uh work programs

[0:47:15] Voice 7: needed to be uh discreetly discussed or if they could be put on the consent agenda unless there's

[0:47:22] Voice 7: questions around them

[0:47:24] Voice 13: which one oh the executive program i would say if there's

[0:47:29] Voice 7: no no i the count

[0:47:30] Voice 7: council committees i'm wondering if if those council committee work programs need if we need

[0:47:36] Voice 7: to go through them in detail unless they're uh it seems to me they could go on the consent agenda

[0:47:42] Voice 7: for unless there's a you know desire to to go through them um by trust you understand

[0:47:49] Voice 4: but we don't understand what you mean by council committees we're on the agenda

[0:47:53] Voice 7: under trust

[0:47:56] Voice 4: area programs

[0:47:56] Voice 7: committee uh rpc at

[0:48:03] Voice 9: the bottom of each one there's the committees

[0:48:06] Voice 9: is um another discussion items currently yeah

[0:48:13] Voice 7: there's not i don't know i mean if we're looking

[0:48:15] Voice 7: at finding time efficiencies that just seems to me that perhaps that's one and if not that's okay i'm

[0:48:21] Voice 7: i'm willing

[0:48:22] Voice 7: to go with

[0:48:22] Voice 11: that we uh we talked about addressing this differently and maybe this is one

[0:48:29] Voice 11: of the five buckets so that chairs of committees would actually speak to council about the work

[0:48:38] Voice 11: because the staff and the directors have done the work with the reporting excellent

[0:48:45] Voice 4: so we have

[0:48:46] Voice 4: primed to my understanding all of those chairs to do a brief or whatever they feel like introduction

[0:48:52] so i'm sure that joe brado is going to speak to fpc

[0:48:55] Voice 4: i don't know what laura patrick's doing is

[0:48:57] Voice 4: she going to introduce these

[0:48:58] Voice 11: topics just talk to stephan sir mac he has not talked to laura about

[0:49:02] Voice 8: Yeah, so this is a bit of a

[0:49:04] Voice 11: surprise for some of the committees.

[0:49:07] Voice 2: I did talk to her, and she's priming as we speak.

[0:49:11] Voice 4: Okay, great.

[0:49:12] Voice 4: And then Judge

[0:49:15] Voice 11: Getty is doing that.

[0:49:17] Voice 11: Always does.

[0:49:18] Voice 4: Judge Getty would be doing that as well.

[0:49:20] Voice 4: Chair Luck may or may not do a brief overview from an EC perspective.

[0:49:24] Voice 11: So

[0:49:25] Voice 4: I think it's our future.

[0:49:27] Voice 4: Our future is that.

[0:49:28] Voice 11: Whether

[0:49:29] Voice 4: that's we do it now, but I think it's the best.

[0:49:31] Voice 4: so

[0:49:32] Voice 13: let's just stick with this for a moment because i think the the other concept there was to

[0:49:36] Voice 13: group all those reports together and present it in one that's we're not there yet we're not there

[0:49:42] Voice 13: okay yeah

[0:49:44] Voice 11: but this this would be a shift but i believe that this is actually policy so kind of

[0:49:49] Voice 11: going back to how it's supposed to be which is that the chairs present yeah

[0:49:54] Voice 13: in fact it used to

[0:49:56] Voice 13: be and there was resistance in the past for chairs really yeah

[0:50:00] Voice 13: and so it changed as a result of that

[0:50:03] Voice 11: well i think it is in line with what the governance review suggested committees are

[0:50:06] Voice 13: the

[0:50:06] Voice 11: workhorses they're responsible for the body of work they present to council it's already

[0:50:10] Voice 11: endorsed by that by the trustees who are elected for that purpose or appointed so the chair speaks

[0:50:16] Voice 11: to it not staff oh

[0:50:18] Voice 13: yeah i agree okay although the directors reports you know there's two different

[0:50:22] Voice 13: things, right? Because there's the work

[0:50:24] Voice 13: of the committee advancing the work

[0:50:26] Voice 13: of council, and then there's the director's

[0:50:28] Voice 13: reporting, which is how we're actually doing

[0:50:30] Voice 13: them. And I think it's important that the senior

[0:50:32] Voice 13: staff have that opportunity to

[0:50:35] Voice 11: report. But we're trying to

[0:50:37] Voice 11: save time because the written

[0:50:39] Voice 11: report is in there. So why

[0:50:40] Voice 11: do we have staff standing up to say

[0:50:43] Voice 11: here's what's in the written report?

[0:50:45] Voice 13: Oh, I think we've reduced that to a potential

[0:50:47] Voice 13: question period more than

[0:50:48] Voice 13: I think

[0:50:50] Voice 4: it's ended up being more of a

[0:50:51] Voice 4: Q&A. Any questions?

[0:50:54] Voice 13: and the director's report is in the consent agenda right it's not something that speaks to

[0:51:00] Voice 13: yeah

[0:51:00] Voice 11: okay and

[0:51:03] Voice 13: it would be up to council to pull it after you say we're at a question i

[0:51:07] Voice 11: may i suggest for council efficiency and for trustees to sort of be on board with this

[0:51:15] Voice 11: we articulate that in an email notice you know consent agenda items you're going to see the

[0:51:21] Voice 11: director's report the director will be up there with the q a this is not the time for the director

[0:51:27] Voice 11: to go through the entire report please read it additionally decision discussion items the work

[0:51:33] Voice 11: program committee will be presented by the chair of that committee and so that we have the

[0:51:38] Voice 11: expectation everybody comes into the meeting prepared with that format so

[0:51:43] Voice 4: chair welcome do

[0:51:43] Voice 4: you feel comfortable in your address to trust council i'm doing that excellent i would put an

[0:51:48] Voice 11: email ahead of time maybe that's

[0:51:49] Voice 4: what he's doing thank you

[0:51:51] Voice 11: okay excellent see what five coffees

[0:51:55] Voice 11: my brain is finally firing um and

[0:52:01] Voice 5: then um chair reports um

[0:52:06] Voice 4: the only other one that could extend

[0:52:08] Voice 4: your time and keep in mind the san juan people are with us yes they're with us through wednesday

[0:52:15] Voice 4: noonish through the next day wow yes

[0:52:19] Voice 4: so they're there for the joint session they're also there

[0:52:22] Voice 4: for new business yes and i don't know if you want them there for closed because they won't be there

[0:52:30] Voice 5: um right yeah they won't be they'd have to sit out with us they'd have to

[0:52:35] Voice 4: sit out with the staff

[0:52:38] Voice 4: um maybe move planning services to the 8 30 yeah and

[0:52:43] Voice 4: move closed till when are we kind of leaving

[0:52:46] Voice 4: midday 10

[0:52:50] Voice 9: 30 yeah

[0:52:54] Voice 4: we could do the closed as the final action of trust council perhaps after at 10

[0:52:59] Voice 4: 45 um i i

[0:53:02] Voice 13: think that would be so at least they're with you and they're hearing more about the

[0:53:06] Voice 13: summary updates and disposition of allegations correspondence all would get

[0:53:10] Voice 13: moved up and i'd

[0:53:11] Voice 4: move closed the 8 30 closed meeting to the 10 45 session yeah that's just is that okay sir that's

[0:53:17] Voice 4: good idea are we getting are we getting

[0:53:20] Voice 5: these yeah

[0:53:21] Voice 4: so

[0:53:23] Voice 5: that's one we've called 10.45

[0:53:26] Voice 13: two okay so just want to touch again briefly on the consent and agenda items versus decision items

[0:53:32] Voice 13: are there other areas that are flagged for decision discussion that should be

[0:53:37] Voice 13: in the consent agenda items in each of the

[0:53:40] Voice 9: areas i think not uh will

[0:53:53] Voice 13: the director of the trust area

[0:53:55] Voice 13: the chair of the answers conservative cd with us currently

[0:53:59] Voice 11: confirming that she's indicated

[0:54:01] Voice 11: yesterday no okay um

[0:54:04] Voice 11: and and there was there had been discussion because there was so much

[0:54:08] Voice 11: support for what she presented first time um there was some discussion about that she would present

[0:54:13] Voice 11: on the nap program but she's not going to be able to do that for december and she'd like to suggest

[0:54:20] Voice 11: for the next council meeting that she could make that the focus of her presentation it's something

[0:54:26] Voice 13: we could we don't have to do it at every meeting twice a year would be adequate so

[0:54:29] Voice 10: i'll have i'll

[0:54:30] Voice 10: ask her to delegate to one of the other board members to present the conservancy board report

[0:54:34] Voice 10: right yeah okay

[0:54:36] Voice 13: do we need to make space for that

[0:54:39] Voice 10: i've been

[0:54:41] Voice 10: thinking the same that you are

[0:54:42] Voice 10: of the other committees yes okay

[0:54:43] Voice 12: oh

[0:54:45] Voice 11: why is it not there um

[0:54:47] Voice 12: i just see required

[0:54:51] Voice 11: yeah it's

[0:54:52] Voice 11: the next volume of

[0:54:53] Voice 13: the first day at

[0:54:54] Voice 11: 4 15. oh i see yeah okay

[0:54:57] Voice 13: so anything else on the

[0:55:02] Voice 13: three-day schedule generally i'm just wondering and i apologize unless i missed it um as the

[0:55:09] Voice 13: gravel mining trustee yates i didn't see that

[0:55:11] Voice 9: i didn't either and

[0:55:13] Voice 13: the disposition of delegations

[0:55:14] Voice 13: in fact she's got a new business in the package okay so as

[0:55:20] Voice 13: long as we've got it covered i

[0:55:22] Voice 13: maybe just passed i

[0:55:23] Voice 11: don't think it's in the package it's just referring to the september

[0:55:27] Voice 11: agenda where it was maybe i didn't see it either okay well

[0:55:31] Voice 13: we'll discuss that when we go through

[0:55:32] Voice 13: through the agenda.

[0:55:35] Voice 13: So

[0:55:37] Voice 13: the three-day schedule then.

[0:55:39] Voice 13: Are we good with this?

[0:55:41] Voice 11: Sounds like it.

[0:55:43] Voice 13: Are we good, everybody?

[0:55:45] Voice 13: So then I'm just going to start my

[0:55:47] Voice 13: process then, which is forwarding things to

[0:55:50] Voice 13: Council.

[0:55:53] Voice 13: Well, actually, I'm going to

[0:55:54] Voice 13: get through this section. I'll do it one section at a

[0:55:56] Voice 13: time. So I'm going to tick that off and we'll

[0:55:58] Voice 13: forward it to Council as amended.

[0:56:00] Voice 13: So December Trust Council

[0:56:02] Voice 13: draft agenda. Obviously

[0:56:04] Voice 13: that will need to be adapted to what the three-day schedule looks like now um is there anything else

[0:56:11] Voice 13: on that three-day schedule that's missing and

[0:56:19] Voice 5: the breaks and everything all seems so different

[0:56:21] Voice 13: the only thing

[0:56:22] Voice 4: i will say yep we're no longer providing snacks at the breaks drinks only okay

[0:56:29] Voice 4: it's 20 percent dollars ahead for each snack per person at a downtown hotel well so so should i

[0:56:39] Voice 13: you're bringing your own snacks yeah

[0:56:41] Voice 4: absolutely or you have breakfast and stuff the muffin from

[0:56:44] Voice 4: breakfast in your bag and eat it at 10 30 so we're we're okay lessening for

[0:56:51] Voice 11: 40 i can get

[0:56:52] Voice 11: clip bars and have a gun if people are emergency so

[0:56:57] Trustee Maude: in terms of the material yeah yeah

[0:57:00] Trustee Maude: but it's

[0:57:01] Trustee Maude: only it's like it's obviously communicated in a forum it's not an issue and i would add the

[0:57:05] Trustee Maude: twenty dollar thing just so people understand this is what we're doing it yeah

[0:57:09] Voice 11: perfect it's

[0:57:11] Trustee Maude: it's

[0:57:11] Voice 11: not that's your little email just

[0:57:13] Voice 4: bring your own snacks right yeah

[0:57:15] Voice 4: um otherwise the meals have

[0:57:18] Voice 4: been provisioned yeah they're both at the facility yeah jazz has worked this through with us we've

[0:57:24] Voice 4: got six trustees who are attending electronically and whenever we want to talk about the actual

[0:57:30] Voice 4: meeting in this meeting you just nod at me and i'll tell you about the five things and

[0:57:35] Voice 4: and talk through these various pieces.

[0:57:39] Voice 13: Okay, so I'm prepared to believe

[0:57:44] Voice 13: that after we go through advancing all the items

[0:57:47] Voice 13: to the agenda, that would be the moment

[0:57:50] Voice 13: that we'd wanna say that the agenda

[0:57:52] Voice 13: is finalized

[0:57:53] Voice 13: and we would send that.

[0:57:54] Voice 13: So we're gonna hold that in abeyance

[0:57:56] Voice 13: until we've completed our work today.

[0:57:59] Voice 13: Okay.

[0:58:00] Voice 13: Is that all right?

[0:58:01] Voice 13: Yeah.

[0:58:03] Voice 13: I wanna talk about the venue actually a little bit

[0:58:06] Voice 13: And that's part of the five buckets, I think.

[0:58:09] Voice 13: So draft Trust Council meeting schedule for 2024

[0:58:14] Voice 13: includes Trust Council meeting costs briefing.

[0:58:18] Voice 13: So this is a pretty straightforward one.

[0:58:20] Voice 13: Is there anything there that needs to be changed

[0:58:22] Voice 13: or can we forward this to Council?

[0:58:24] Voice 13: David Marlott, do you?

[0:58:25] Voice 12: Yeah, so just as Trustee Maude pointed out,

[0:58:28] Voice 12: we're going to update the stat times for EC to 9-15

[0:58:31] Voice 12: on that document.

[0:58:32] Voice 12: Yes.

[0:58:33] Voice 12: Otherwise, I believe that's correct.

[0:58:35] Voice 12: Yes.

[0:58:36] Voice 4: yeah with this one you guys you try you see we're talking about duncan

[0:58:41] Voice 9: yeah

[0:58:42] Voice 4: i've not added anything

[0:58:43] Voice 4: about going from the dark i get it um so i've just put these dates and okay so it's the first

[0:58:50] Voice 4: resolution resolution of the dates yeah likely trustees are going to read the other thing go do

[0:58:55] Voice 4: we want to pay for these things yeah and

[0:58:57] Voice 4: then they're going to come back to the sequence of

[0:59:00] Voice 4: thinking yeah you're comfortable with okay great i just want to make that clear and if someone wanted

[0:59:07] Voice 4: move hey let's make it duncan we can do that at that point

[0:59:09] Voice 13: no you've done uh i'm actually

[0:59:13] Voice 13: appreciating the the schedule that you presented it uh it reflects uh a rational approach to

[0:59:21] Voice 11: hearing that

[0:59:22] Voice 13: the

[0:59:22] Voice 11: only thing that's not rational is that we're again a week after ubcm going into

[0:59:27] Voice 11: trust council so it's just at the

[0:59:30] Voice 12: same time pressure on us yeah

[0:59:31] Voice 11: it's the same timing as

[0:59:33] Voice 11: this year that we said we shouldn't do again do

[0:59:38] Voice 13: you have a solution no

[0:59:39] Voice 11: it's it is what it is

[0:59:41] Voice 13: no that's exactly unfortunately what i've come to the conclusion for these years

[0:59:45] Voice 13: okay then so uh then therefore i'm going to just uh say that 7.1.3 before council

[0:59:52] Voice 13: council as amended you get that robert yes this

[0:59:55] Voice 13: is the first one

[0:59:56] Voice 13: we'll get to some of this in a moment

[1:00:00] Voice 13: so yeah and so you know i'm just because i've started that process now i'm going to also say

[1:00:04] Voice 13: uh let's uh advance 7.11 december trust council three-day schedule to council as amended

[1:00:11] Voice 13: by general consent both of these items and then let's continue on to september trust council

[1:00:17] Voice 13: draft minutes any any really egregious errors there otherwise it's up to council to fix that

[1:00:24] Voice 13: so then robert 7.1.4 advanced to council um as presented by general consent

[1:00:32] Voice 11: thank you

[1:00:33] Voice 13: feel like we're underway now we're on page two

[1:00:37] Voice 13: joy trust council resolution without meeting there is nothing today so that's just an

[1:00:44] Voice 13: agenda item there's nothing there to advance correct david

[1:00:49] Voice 13: uh yeah correct ceo uh report a lovely piece of work ceo um you own it if we're happy with it it

[1:00:58] Voice 13: goes is there anything any omissions i suppose is really the question but looks good to me and

[1:01:05] Voice 13: you can respond to questions obviously i

[1:01:08] Voice 4: will i find these things um materials the wrong word

[1:01:13] Voice 4: but uh summarizing a quarter's worth of work in bullets for a bunch of people for someone

[1:01:19] Voice 4: runs an organization is it's not real okay um so i put this forward people have some questions i'm

[1:01:26] Voice 4: happy to answer them staff though i'll tell you they really put the bullets in yeah yeah jim

[1:01:33] Voice 13: anything he's good okay seven point uh robert then uh 7.1.6 uh advanced uh to council as presented by

[1:01:43] Voice 13: general consent now 7.17 on page 61 of our agenda that's the follow-up action list it's a fun one

[1:01:52] Voice 11: it's a lot of work

[1:01:54] Voice 13: um that's the full briefing here and this is thank you for this we'll see

[1:02:02] Voice 4: where it gets well it's efficiencies that we are important we never wanted to go or it might

[1:02:08] Voice 4: be helpful but it's worth doing i think absolutely so

[1:02:12] Voice 11: um have a suggestion of yes this is great as is

[1:02:18] Voice 11: could we see a draft of what a regrouping would look like when things are consolidated

[1:02:25] Voice 11: so the fuel i think it would be helpful for trustees because this is a you know item number

[1:02:33] Voice 11: number eight is similar to item 13 is similar to item blah blah blah so what would that draft fuel

[1:02:40] Voice 11: look like would

[1:02:42] Voice 10: you produce

[1:02:43] Voice 11: that easily or that be recreating a whole bunch of

[1:02:46] Voice 13: projects to work

[1:02:47] Voice 13: for fairly minimal dna okay yeah ultimately if council decided to do nothing this is yeah

[1:02:53] Voice 9: okay

[1:02:54] Voice 9: it'll

[1:02:54] Voice 13: be the same yeah

[1:02:56] Voice 9: so

[1:02:57] Voice 5: any uh tim peterson hands up thank

[1:03:02] Voice 7: you chair i just wanted to express

[1:03:03] Voice 7: my appreciation for the work that's gone into this

[1:03:07] Voice 7: with the suggestions and recommendations along each item.

[1:03:13] Voice 7: It'll be great if trust council is willing and ready

[1:03:17] Voice 7: to make this a little more nimble and consolidated.

[1:03:22] Voice 7: So appreciate the work.

[1:03:25] Voice 4: What this, from a chair's perspective,

[1:03:27] Voice 4: let's say item two, I'm being as honest as I can be.

[1:03:32] Voice 4: Sometimes we're unclear about

[1:03:35] Voice 4: the stuff that's being requested so i say we're unclear about this one this is the ministry for

[1:03:40] Voice 4: us yeah you could then enter into a conversation for three hours on that topic right um so from

[1:03:49] Voice 4: a chair's perspective you'll go okay this does matter no one knows what it's really about

[1:03:56] Voice 4: we'll put some time into the future into this because i don't think that 20 minutes is going

[1:04:02] Voice 4: going to be able to solve a tons of deep issues if we run into them here do you see what i'm saying

[1:04:08] Voice 4: the red comments are trying to get rid of things we don't understand clarify things we don't

[1:04:13] Voice 4: understand or amalgamate things that are similar so we're not always having the same four things

[1:04:19] Voice 4: up there and reporting back we haven't done all four of those how

[1:04:21] Voice 13: much time did we allocate to

[1:04:23] Voice 13: this we

[1:04:25] Voice 4: didn't allocate any time

[1:04:26] Voice 13: oh no it's

[1:04:28] Voice 4: just in a list of rfds that are executive i'm sure it's

[1:04:31] Voice 4: going to be a winner

[1:04:31] Voice 13: well okay anybody i've got some remarks but anybody else at the table here

[1:04:38] Voice 11: i'm really concerned there's uh 10 rabbit holes that we're going to go down without really strong

[1:04:46] Voice 11: guidance of how we're going to have this discussion because trustees will be concerned oh

[1:04:51] Voice 11: if we remove that item on the list where is it going to be addressed it's still a poor concern

[1:04:58] Voice 13: So, you know, it's kind of a funny thing, right? We don't do consensus decision-making.

[1:05:05] Voice 13: But in reality, this is a consensus decision item. And the question is, really, do you

[1:05:12] Voice 13: want to remove these items that are highlighted as removal? And if there's one person in the

[1:05:17] Voice 13: room that says no, that needs to stay on the list, it should stay on the list. And we can

[1:05:23] Voice 13: and we have to deal with the consequences

[1:05:27] Voice 13: but at some point in time

[1:05:29] Voice 13: it'll come around to where that one person

[1:05:31] Voice 13: needs to articulate what it is

[1:05:32] Voice 13: but this is not the time

[1:05:33] Voice 13: it's just simply keep it on the list

[1:05:35] Voice 13: there's still an interest or concern about it

[1:05:38] Voice 11: so framing that for trustees will be important

[1:05:41] Voice 13: yeah and I'll do that

[1:05:42] Voice 11: okay

[1:05:43] Voice 13: and does that sound good

[1:05:47] Voice 13: awesome looking for you

[1:05:48] Voice 13: the only thing that

[1:05:49] Voice 13: and we have this conversation every time

[1:05:51] Voice 13: we talk about follow-up action lists

[1:05:54] Voice 13: item number 10 well what are we doing with that well it's completed it's not going to be on the

[1:06:00] Voice 13: next list can we actually facilitate it not being on this list or is that the wrong thing to do

[1:06:06] Voice 13: there's several completed items and it would just make the list simpler and shorter um i

[1:06:13] Voice 11: believe it's that's the policy though is that it has to appear on the list is it a policy

[1:06:22] Voice 11: I believe it's a

[1:06:23] Voice 4: policy to indicate to all concerned, community, citizens, elected officials, it has to show it's completed and then it can be removed.

[1:06:31] Voice 4: Yeah.

[1:06:32] Voice 4: Okay.

[1:06:32] Voice 13: So can we then highlight it in a different color than tan so that it says loud and clear, done.

[1:06:39] Voice 11: Green.

[1:06:42] Voice 4: Well, what I would say, Mr. Chair, is let's get to the end of today.

[1:06:44] Voice 4: We have from the end of today until the end of tomorrow to make changes for the Trust Council agenda.

[1:06:50] Voice 4: Yeah.

[1:06:50] Voice 5: Yeah.

[1:06:50] Voice 4: If that's the only thing, my answer is yes. If you say revisit the visioning thing

[1:06:57] Voice 4: because you're way off and I have two weeks of work to do in one day, then I'm not going

[1:07:01] Voice 4: to go in and

[1:07:01] Voice 13: change the order of the framework.

[1:07:02] Voice 13: So then if there's an opportunity to reformat it, it's not changing the content, more or

[1:07:06] Voice 13: less, then it's not changing the content, but reformat it. But otherwise, I agree with

[1:07:12] Voice 13: you completely. I just want to make this really simple because there's always somebody that

[1:07:15] Voice 13: asks, why is that item on there?

[1:07:16] Voice 11: Yeah, it's true. We have to be able to answer that. And that is the answer.

[1:07:20] Voice 11: yeah

[1:07:20] Voice 13: okay um i'd rather avoid the question that's

[1:07:24] Voice 11: my game

[1:07:26] Voice 13: right yeah um okay then so

[1:07:29] Voice 13: are this is brilliant so are you satisfied with this piece go ahead i

[1:07:36] Voice 11: would suggest um so that

[1:07:38] Voice 11: we avoid that question coming up about completed items why there are no completed items could we

[1:07:42] Voice 11: add one sentence completed items appear in the fuel um as per policy and then are removed

[1:07:50] Voice 11: for the next

[1:07:50] Voice 11: council meeting we add that one sentence because then we don't have to

[1:07:55] Voice 13: say

[1:07:56] Voice 11: that sentence at

[1:07:58] Voice 13: the meeting sure yeah no exactly but you know the other thing and

[1:08:02] Voice 13: i i know i recognize again this is formatting all those completed items could be a list of

[1:08:08] Voice 13: the bottom of the whole fuel it says these will be and right on there it says these will be removed

[1:08:14] Voice 9: yeah at

[1:08:15] Voice 13: the end of this meeting well that would be helpful take them out

[1:08:18] Voice 13: of the stream

[1:08:22] Voice 13: thank you for all your suggestions if the time has been so then i'm going to then um ask that

[1:08:29] Voice 13: we forward 7.1.7 to trust council as presented by general consent with the consideration for

[1:08:38] Voice 13: reformatting it your sources that are available you got that thank you and i know for robert

[1:08:45] Voice 13: but that probably means you're going to do it.

[1:08:48] Voice 13: I'm trying to say Robert.

[1:08:49] Voice 5: Yeah, me too.

[1:08:52] Voice 13: But ultimately, I want to say it was time and energy, Council.

[1:08:57] Voice 13: We want to make a better production of this.

[1:09:01] Voice 13: So 7.18, meeting and development application procedures

[1:09:04] Voice 13: and public notice requirements requests for decision.

[1:09:08] Voice 13: Seems complete to me.

[1:09:10] Voice 13: Are there any technical reasons not to advance this?

[1:09:14] Voice 9: I think it's going to produce a lot of discussion.

[1:09:20] Voice 9: uh will yeah

[1:09:22] Voice 13: this is there's a fundamental um question here so if there's no further remarks

[1:09:30] Voice 13: then 7.1.8 forward to council as presented by general consent it's

[1:09:33] Voice 9: good one san

[1:09:35] Voice 13: juan county

[1:09:37] Voice 13: council uh chair oh sorry go ahead tim uh

[1:09:42] Voice 7: yeah just uh on on this item uh i just wanted to point

[1:09:46] Voice 7: point out because I anticipate that we're going to hear this

[1:09:53] Voice 7: from members of trust council,

[1:09:57] Voice 7: the way the recommendation is written,

[1:10:00] Voice 7: I think that we're going to hear the question release

[1:10:04] Voice 7: of the agenda outlines to whom.

[1:10:07] Voice 7: So just wanted to flag that.

[1:10:10] Voice 7: I'm sorry, can you

[1:10:13] Voice 13: explain that

[1:10:14] Voice 7: releasing the agenda items

[1:10:18] Voice 7: To who?

[1:10:18] Voice 7: Add amendments to require release

[1:10:22] Voice 7: of local trust committee's agenda outlines

[1:10:24] Voice 7: a minimum of two days before the release date

[1:10:26] Voice 7: of full agenda.

[1:10:31] Voice 7: And of course, trustees, I think the other item

[1:10:35] Voice 7: that's going to be mentioned is that trustees

[1:10:36] Voice 7: should always have access prior to any public release

[1:10:42] Voice 7: so that they can be prepared to answer any questions.

[1:10:45] Voice 7: So that leads back to the,

[1:10:50] Voice 7: release of outlines a minimum of two days before the release of full agenda question is

[1:10:56] Voice 7: released to trustees or released publicly just just wanted to flag that i anticipate this

[1:11:02] Voice 7: discussion arising at trust council i don't know if we wanted to work on that now i i would suspect

[1:11:08] Voice 7: not um but just i i'm anticipating these questions are around this particular you

[1:11:15] Voice 13: don't have a change

[1:11:16] Voice 13: that you want to make to the item itself to facilitate?

[1:11:22] Voice 7: I don't, I haven't had, I haven't prepared anything.

[1:11:26] Voice 7: And so I don't want to belabor our time considerations here.

[1:11:31] Voice 7: I just wanted to flag that I anticipate just based

[1:11:35] Voice 7: on the wording of the resolution,

[1:11:37] Voice 7: I anticipate questions around those two items.

[1:11:41] Voice 7: Will trustees have access, you know,

[1:11:43] Voice 7: One is, to whom are these agenda outlines being released?

[1:11:49] Voice 7: Because that's not explicit in the resolution.

[1:11:52] Voice 7: And I know this sounds picky, but sometimes we're picky at Trust Council.

[1:11:55] Voice 7: And the second one being just an assurance that trustees are going to have access to agendas, including outlines, prior to the public release, so that they're prepared to answer questions from the public.

[1:12:08] Voice 7: So I'll just leave it at that.

[1:12:12] Voice 13: Let me ask a more question because I want to write down something else to suggest that

[1:12:16] Voice 13: it strikes me that in all of these situations that if trustees after they receive the package

[1:12:21] Voice 13: have questions it would be best for those questions to be asked of the director yeah

[1:12:27] Voice 13: just ask them to send me an email because not all the questions need to be answered

[1:12:31] Voice 13: on the trust council floor.

[1:12:39] Voice 9: So I'm going to

[1:12:40] Voice 13: make that note

[1:12:41] Voice 13: and my message out to trustees

[1:12:44] Voice 13: that if you have questions on any of the items

[1:12:45] Voice 13: on the agenda, please reach out to staff

[1:12:48] Voice 13: prior to the meeting in order to facilitate

[1:12:50] Voice 13: a more wholesome discussion.

[1:12:52] Voice 13: Because some of those questions could just be answered

[1:12:55] Voice 13: as we need them.

[1:12:57] Voice 13: And also

[1:12:58] Voice 12: give us a heads up of what the issue might be

[1:13:00] Voice 12: so we can be ready to respond to the council.

[1:13:03] Voice 12: Yes.

[1:13:03] Voice 12: and

[1:13:04] Voice 13: um yeah we'll leave it to trustees to um ask those questions um so then i think we advanced

[1:13:13] Voice 13: 7.1.8 already uh yeah thank you so the next item here's in san juan county council uh uh

[1:13:21] Voice 13: participation that's not a lot of detail there at this time but there'll be more as we get closer

[1:13:26] Voice 13: is that correct directory page

[1:13:29] Voice 9: 71.

[1:13:37] Voice 13: so as if that's all the dialogue actually i didn't even know that that

[1:13:41] Voice 13: contained in the agenda as

[1:13:44] Voice 10: of november they confirmed that they're coming they are coming

[1:13:47] Voice 10: here flying in and they will be flying out on the thursday morning i don't know what time on

[1:13:51] Voice 10: the thursday morning um i have they have been at a conference so they weren't available last week

[1:13:56] Voice 10: I've been in

[1:13:57] Voice 10: touch with their county clerk around what topics are of interest.

[1:14:01] Voice 10: She was going to check with the chair and get back to me, I have not heard back yet.

[1:14:06] Voice 10: And we do know, yeah, that's all I know at this stage.

[1:14:08] Voice 10: We are hoping that they will stay at the same hotel, so you'll have an opportunity for socializing

[1:14:12] Voice 10: after hours.

[1:14:13] Voice 10: That would be great.

[1:14:14] Voice 10: And that's all I have at this stage.

[1:14:17] Voice 10: Thank you.

[1:14:18] Voice 13: So does anybody else think that these emails back and forth need to be in here?

[1:14:21] Voice 13: I don't think

[1:14:21] Voice 13: they need to be in here.

[1:14:22] Voice 13: No.

[1:14:22] Voice 13: Not the caps.

[1:14:23] Voice 13: So let's remove that.

[1:14:25] Voice 13: and just have the session outline.

[1:14:29] Voice 7: If I may chair, I liked,

[1:14:35] Voice 7: I think that it's great to remove those emails.

[1:14:38] Voice 7: I think the trans border agreement that's in the,

[1:14:42] Voice 7: in this section is actually worth leaving in

[1:14:45] Voice 7: for trust council, especially new trustees

[1:14:47] Voice 7: that are not aware of the long-term relationship, so.

[1:14:51] Voice 7: Yes, agreed.

[1:14:54] Voice 13: So just remove

[1:14:54] Voice 13: the emails, all right.

[1:14:57] Voice 13: Right. So then I'm going to say that item 7.1.9 before to council as amended by general consent.

[1:15:04] Voice 13: Right. They should statement briefing 7.1.0.

[1:15:08] Voice 13: I want to thank you all for this. You know, I'm certainly encouraged that we should have this conversation one more time.

[1:15:16] Voice 13: But we also need to make it short and brief. If we are not able to get to a place of general consent consensus,

[1:15:22] Voice 13: census then we just move on because we can't afford to lose the rest of council by making

[1:15:29] Voice 13: that conversation go on too long and you presented some good idea so it's the time

[1:15:35] Voice 13: too

[1:15:35] Voice 11: long i mean the time

[1:15:38] Voice 13: might be too long yeah oh well

[1:15:40] Voice 11: if there's a whole morning and you're

[1:15:42] Voice 11: saying we need to just make a decision oh

[1:15:45] Voice 13: i'm saying use the time

[1:15:47] Voice 9: allocated but we're not going

[1:15:49] Voice 9: going to go over time suggestions here this could take all day you

[1:15:59] Voice 11: can't do that no i'm suggesting

[1:16:01] Voice 11: that we pull it last time last time or

[1:16:07] Voice 5: sorry

[1:16:08] Voice 11: i'm just looking at me

[1:16:08] Voice 5: it's true yes sir you've got

[1:16:11] Voice 5: an hour and

[1:16:12] Voice 4: a half yeah um this is challenging to write this isn't our thing no i understand that

[1:16:19] Voice 4: So what's offered is a generalist's range

[1:16:23] Voice 5: of options for you.

[1:16:26] Voice 5: This could be a 15-minute meeting, or you might not get done in an hour and a half.

[1:16:32] Voice 4: You just have to not be deterministic around which one of those it is.

[1:16:35] Voice 4: It doesn't matter.

[1:16:36] Voice 4: Open to all options.

[1:16:38] Voice 13: Yeah, it could be the next two years.

[1:16:39] Voice 13: The only thing I'm saying is that when we get to an hour and 15 minutes, we're done.

[1:16:43] Trustee Maude: But there's a reality.

[1:16:45] Trustee Maude: You know, 26 trustees.

[1:16:47] Trustee Maude: Hour and a half, that means three and a half minutes per trustee.

[1:16:51] Voice 5: So

[1:16:51] Trustee Maude: that's the, so, you know, that's, that's it.

[1:16:55] Trustee Maude: And so as long as you understand, okay, this is a bookend, we're stopping.

[1:17:01] Voice 5: And

[1:17:01] Trustee Maude: if we're stopping, we're pushing off another thing.

[1:17:04] Trustee Maude: Most people understand what the ground rules are.

[1:17:07] Trustee Maude: That's the time.

[1:17:08] Trustee Maude: But I think that I just, I just want to slightly disagree with Vice Chair Elliott at my peril

[1:17:17] Trustee Maude: anything less than an hour and a half I think would be

[1:17:19] Trustee Maude: disappointing because to say

[1:17:22] Trustee Maude: you have less than three and a half minutes

[1:17:24] Trustee Maude: to express your opinion

[1:17:26] Trustee Maude: because it's going to be less than that because it's going to be

[1:17:29] Trustee Maude: staff interaction it's going to be like we might

[1:17:31] Trustee Maude: only get two minutes per speaker

[1:17:33] Trustee Maude: in an hour and a half

[1:17:35] Voice 11: not everybody's going to speak to that

[1:17:36] Voice 11: that's not the point because we've already

[1:17:39] Voice 11: had the two minutes to talk about

[1:17:41] Voice 11: our version the goal

[1:17:43] Voice 11: of this is how do we advance this

[1:17:45] Voice 11: in light of reconciliation and I don't think that requires a lot of debate I think it's

[1:17:51] Voice 11: pick a path and does that take an hour and a half well

[1:17:57] Voice 5: based on last time yeah

[1:17:59] Voice 5: but

[1:18:00] Voice 11: if you give an hour and a half it also gives the impression that everybody needs to speak to

[1:18:04] Voice 11: this but

[1:18:06] Trustee Maude: I think it would be disrespectful not just yes everybody has the opportunity to speak

[1:18:09] Trustee Maude: to it because I think everybody's going to want to speak to it on this one topic based based on

[1:18:14] Trustee Maude: the last go around thank

[1:18:15] Voice 9: you

[1:18:22] Voice 7: chair i i tend to agree uh although i i wouldn't want us to go over

[1:18:26] Voice 7: time i actually think that um we do need to i i prefer to leave the hour and a half uh space there

[1:18:34] Voice 7: if you know a small miracle happened and and we completed it before that time well wouldn't that

[1:18:40] Voice 7: just be lovely um but i

[1:18:43] Voice 7: i would also just suggest that as we go into that session it might be useful

[1:18:51] Voice 7: to just identify that um the plan is not to go over time and that if we divided it up amongst

[1:19:00] Voice 7: the trustees we would have approximately x amount of time per person and and sort of use that to

[1:19:07] Voice 7: preface the discussion a little bit um just to make clear that we're we either make a decision

[1:19:14] Voice 7: within that time or it's going to be deferred that we're not going to extend the session uh longer

[1:19:20] Voice 7: than the allotted time just to lay it out clear clear as everything i think that's a really good

[1:19:26] Voice 7: idea okay

[1:19:27] Voice 4: ceo i think you're over talking this mr chair yes with a humble respect to executive

[1:19:32] Voice 4: Committee it'll be what it'll be yeah five minutes or an hour and a half it

[1:19:38] Voice 4: was an emotional session at the last one yeah so it could be that you need to

[1:19:41] Voice 4: take a break for ten minutes if it's short or great we can pile all the stuff

[1:19:45] Voice 4: in

[1:19:45] Voice 13: yeah let's absolutely thank you

[1:19:47] Voice 4: I guess my question is is does the report

[1:19:50] Voice 4: satisfy DC's yes content needs thank you for bringing our attention back to that

[1:19:58] Voice 5: so everything else that you want in the report yeah

[1:20:00] Voice 9: can

[1:20:01] Voice 5: I forward it to counsel

[1:20:02] Voice 5: as presented for me

[1:20:05] Voice 9: deep in thought it's a tricky piece of work i

[1:20:14] Voice 11: appreciate your work on that ceo

[1:20:15] Voice 11: it's yeah it's not

[1:20:18] Voice 11: equipped so yeah yeah

[1:20:20] Trustee Maude: so let us then david boy i would just just if you if you

[1:20:24] Trustee Maude: covered it in your your email out i'm going to do that yeah and just just this is a communication

[1:20:29] Voice 13: i'll reiterate it but a lot of these things are going to reiterate what the ground moves

[1:20:34] Voice 13: uh uh 7.1.10 robert vision statement advanced council is presented thank you governance

[1:20:49] Voice 13: committee work plan looks lovely to me it's pretty good

[1:20:53] Voice 4: but i think we've got the wrong one there

[1:20:55] Voice 4: i think that they removed the section 3 project had that off their chart and they moved one other

[1:21:03] Voice 4: the thing out we'll check the minutes in the next day or so yeah that's my fault i missed that and

[1:21:08] Voice 4: we'll uh so i'm going to so it'll be this plus one change which i think was um it was committee work

[1:21:20] Voice 4: yeah um there so i think it'll be uncontroversial if you pass this as amended yeah

[1:21:24] Voice 13: um so that's on

[1:21:27] Voice 13: on page 84. okay um so let us unless there's any further remarks there um i would say let's

[1:21:38] Voice 13: advance item 7.11 the council has approved as amended i'm going to say because you're going

[1:21:45] Voice 13: to opt-in thank you all right everybody i think you all just have a break oh what

[1:21:51] Voice 8: let's uh and

[1:21:53] Voice 13: but I will pick up with Planning Services.

[1:21:55] Voice 13: How much do you want?

[1:21:56] Voice 13: 10 minutes, five minutes?

[1:21:58] Voice 13: Tell me.

[1:22:00] Voice 13: 10 minutes.

[1:22:01] Voice 13: 10 minutes.

[1:22:02] Voice 13: Okay, so 10 minutes.

[1:22:03] Voice 13: 10 is better than five.

[1:22:05] Voice 13: We'll come back.

[1:22:06] Voice 9: Thank you, we'll come back at 10.47.

[1:34:04] Voice 9: what seven point item 7.2 uh planning

[1:34:06] Voice 13: services um i guess i was uh thinking that that section

[1:34:13] Voice 13: that we just completed was more uh executive services more complicated than the rest of the

[1:34:19] Voice 13: agenda because what has been my habit um in the past but i'd like to fall back to that right now

[1:34:25] Voice 13: is looking at each of these sections starting here at some point to the planning services

[1:34:29] Voice 13: is the items one through seven asking vice chairs if there's any of those that you feel

[1:34:36] Voice 13: that you need to address or staff need to address otherwise i would advance some of

[1:34:40] Voice 13: the block per council as presented um just for efficiency so any of those items through here

[1:34:49] Voice 13: 7.1 through 7.2 7.2.1 through 7.2.7 that is needs a conversation well

[1:34:58] Voice 4: obviously the chair

[1:34:59] Voice 4: of our pcs written in saying on 7.2 7.24 saying that's inadequate um okay

[1:35:08] Voice 13: so let's pull that

[1:35:08] Voice 13: one out for discussion to be sure that we know where we're at so 7.2.4 i'm going to pull out

[1:35:13] Voice 13: what else uh

[1:35:14] Voice 11: 7.2.6 yes um tim

[1:35:19] Voice 7: on the line there uh just about to put my hand down both of the

[1:35:25] Voice 7: ones i was going to bring up have been identified already okay step on

[1:35:29] Voice 13: sir mac you have a hand up

[1:35:30] Voice 13: up there? Do you want to address your report or anything else?

[1:35:34] Voice 2: I do, Mr. Chair. When you're ready,

[1:35:35] Voice 2: I can speak to those two items. Specifically, I wanted to address 7.2.4.

[1:35:41] Voice 13: Okay, 7.2. David,

[1:35:43] Voice 13: you're okay? All right, then. So, Robert, I'm going to advance to Council as presented items

[1:35:49] Voice 13: Items 7.2.1, 2.2, 2.3, 2.5, and 2.7.

[1:35:57] Voice 13: So let's go to 7.2.4, complete community's grant request for decision.

[1:36:02] Voice 13: This is looking for support from council for the grant.

[1:36:04] Voice 13: There's some concerns surrounding that.

[1:36:07] Voice 13: I have not had a chance to review that email.

[1:36:11] Voice 13: CEO, I think you maybe lectured it, and Toby, Elliot, you've looked at it.

[1:36:15] Voice 9: I

[1:36:16] Voice 4: have, this is, you know, I'm not going to spend more than 30 seconds on this.

[1:36:22] Voice 4: The intentions of a local body and how they want to frame something is different than just going and getting the money associated with the grant.

[1:36:31] Voice 4: We're trying to get a grant to provide general language.

[1:36:34] Voice 4: The grantor tends to appreciate there's political desires to frame things certain ways.

[1:36:41] Voice 4: And, you know, that's beyond my pay grade.

[1:36:43] Voice 4: um but certainly if that's required we can haul it off amend it but um i think there's some

[1:36:53] Voice 4: language in here that that around this is inadequate or something like that um it's not

[1:37:00] Voice 4: adequate i'm contending from a professional perspective it is nevertheless it was requested

[1:37:06] Voice 4: it up obviously so

[1:37:08] Voice 13: in order to advance it and i'll come back to anybody else who wants to speak

[1:37:13] Voice 13: to it just to try to put this into context if we want to advance this in some kind of an amended

[1:37:18] Voice 13: format um can we do that uh uh advances to council's amended assuming that some amendments

[1:37:26] Voice 13: would come in between now and council meeting and that that change would be circulated accordingly

[1:37:32] Voice 4: well i think that's just tremendous overwork for no benefit to this organization but i'm sure we

[1:37:39] Voice 4: could just if you provide that we would amend as amended um stefan can say what it is we'll amend

[1:37:47] Voice 4: it just put it on the agenda it will not fundamentally change the nature of this

[1:37:51] Voice 4: application it's adding the word equity in or some other concepts like equity their desire of

[1:38:00] Voice 13: Okay, so can I go to Stefan Cermak and ask him for his advice, or do advice chairs need

[1:38:05] Voice 13: to weigh in at this point?

[1:38:07] Voice 13: Stefan Cermak, over to you.

[1:38:09] Voice 2: Okay, thank you, Mr. Chair.

[1:38:10] Voice 2: There's a slight confusion.

[1:38:12] Voice 2: This is not intended to go to Trust Council.

[1:38:14] Voice 2: This is a decision for the Executive Committee to sponsor this application, not Trust Council.

[1:38:21] Voice 2: We did approach the funders and they said that would satisfy at least the application

[1:38:26] Voice 2: part not necessarily guaranteeing the the receipt of funds so this is a decision for this committee

[1:38:33] Voice 2: not for trust council so it doesn't need to be forwarded anywhere so i apologize for how that

[1:38:40] Voice 2: followed into the order there that was i should have been clearer about that when submitting that

[1:38:45] Voice 2: and so then there's a second half to it is yeah and i just want to you know sort of support staff

[1:38:50] Voice 2: step

[1:38:51] Voice 13: on if it's not going to council i don't want to address it until we get to where we're

[1:38:56] Voice 13: to address it so we're on today's agenda as the executive committee later on should we address

[1:39:00] Voice 13: this uh

[1:39:00] Voice 11: that's my question

[1:39:04] Voice 11: well believe planning services 8.1.3 planning services

[1:39:10] Voice 11: okay

[1:39:11] Voice 13: so at eight point one point three i'm adding item seven point two point four and it's removed

[1:39:23] Voice 13: moved from post-council.

[1:39:26] Voice 5: That's good.

[1:39:27] Voice 13: Thank you.

[1:39:28] Voice 13: Sorry for cutting you off, Stephon, but that's very good.

[1:39:31] Voice 13: Makes it way simpler and there's way more flexibility there.

[1:39:35] Voice 13: What's the deadline for this, just for the record?

[1:39:40] Voice 2: That's a good question, Mr. Chair.

[1:39:41] Voice 2: I don't have that information immediately in front of me.

[1:39:43] Voice 2: The sooner, the better, as always.

[1:39:45] Voice 13: That's great.

[1:39:46] Voice 13: So let's go to then 7.2.6 was the other item that there wanted to be discussion on.

[1:39:52] Voice 13: Who would like to address that?

[1:39:54] Voice 13: Sorry, scrolling.

[1:39:55] Voice 9: uh that's environment

[1:39:56] Voice 11: climate change

[1:39:57] Voice 9: what's the page again

[1:39:58] Voice 9: thank you i i

[1:40:04] Voice 11: guess the question

[1:40:05] Voice 11: is why is this a temporary staff position as opposed to a contracted position directors are

[1:40:13] Voice 11: back um if something's temporary is it um not better to contract out uh i know that we're

[1:40:23] Voice 11: looking for a year and a half, which is a long period of time. But I just wondered why that's

[1:40:31] Voice 11: not offered as an alternative.

[1:40:37] Voice 2: That's a great question, Vice Chair Elliott. I'm not 100% sure

[1:40:42] Voice 2: on the funding formula. I would suspect it's a requirement, but perhaps I can turn to Director

[1:40:46] Voice 2: or Director Frater who helped frame this

[1:40:49] Voice 2: in terms of the funding requirements from ECC.

[1:40:53] Voice 10: Yes.

[1:40:54] Voice 10: So I had a conversation with ECC about the funding formula.

[1:41:00] Voice 10: And in order to make the in-kind matching fund work,

[1:41:03] Voice 10: it's helpful to have the associated costs

[1:41:06] Voice 10: that are associated with having a staff position

[1:41:07] Voice 10: to match the funding.

[1:41:09] Voice 10: If we were to contract it out,

[1:41:10] Voice 10: we wouldn't have that matching in-kind funding

[1:41:12] Voice 10: because we wouldn't have the ancillary services

[1:41:14] Voice 10: available to a staff person.

[1:41:16] Voice 10: Okay.

[1:41:17] Voice 10: that's great thank you okay

[1:41:19] Voice 13: and um that begs the question is that uh articulated appropriately in

[1:41:25] Voice 13: the request for decisions so the council understands that because often there's

[1:41:29] Voice 13: resistance to full-time permanent positions as opposed to tempered positions and this is

[1:41:33] Voice 13: obviously tempered

[1:41:34] Voice 11: so

[1:41:35] Voice 13: is that articulated

[1:41:37] Voice 11: in the rfd it's with the explanation that makes it more

[1:41:41] Voice 11: more clear um it is particularly honest trust matching funding would be provided in kind

[1:41:47] Voice 11: maybe we could add a clause a sentence that the action

[1:41:55] Voice 13: on the line and as such can't be

[1:41:57] Voice 11: as such it can't be contracted a contractor position

[1:42:00] Voice 10: or it needs to be out of the scot

[1:42:02] Voice 10: yeah certainly it could be but then you'd have to identify other in kind okay could

[1:42:08] Voice 11: Could you, yeah, would that be okay to add that just for clarity?

[1:42:11] Voice 11: Okay.

[1:42:12] Voice 11: Tim?

[1:42:14] Voice 7: Yeah, thank you.

[1:42:15] Voice 7: Once again, Trustee Elliott's anticipated where I was going on that.

[1:42:19] Voice 7: And just, yeah, some clarity around that would be great.

[1:42:23] Voice 7: Thank you.

[1:42:25] Voice 13: Mr. Ponser, Mac, I think you said you wanted to speak to that, but has that been addressed?

[1:42:29] Voice 2: I can add those changes to the report and have it submitted to Trust Council, no problem.

[1:42:34] Voice 2: I'd be happy to do so.

[1:42:36] Voice 13: Any further discussion on that item?

[1:42:39] Voice 13: then i'm going to take it 7.2.6 before to council as amended perfect thank you thank you everybody

[1:42:46] Voice 13: that was uh very nicely done so 7.3 well certainly a lot of items here um but i'd like to do a

[1:42:55] Voice 13: similar thing to advancing them so on your item seven point and of course you've seen many of

[1:43:01] Voice 13: these already in fact that entire 2024-25 budget section i think you for the most part seen all

[1:43:08] Voice 13: those at fpc yep is that correct uh director lob uh

[1:43:14] Voice 1: that is correct with the exception of

[1:43:16] Voice 1: one briefing uh as part of the budget session so financial planning committee passed a resolution

[1:43:23] Voice 1: at their meeting requesting that some information be consolidated into a new report and so that

[1:43:28] Voice 1: that report has not been seen.

[1:43:31] Voice 1: How

[1:43:31] Voice 13: much one is that?

[1:43:33] Voice 5: 7.3, .5, .?

[1:43:38] Voice 1: It should be just, it should be the second item

[1:43:40] Voice 1: in the budget session.

[1:43:46] Voice 12: Yeah, 7352.

[1:43:48] Voice 1: Oh, summary data?

[1:43:49] Voice 12: Summary data for budget discussion.

[1:43:51] Voice 13: Is that the right one?

[1:43:52] Voice 1: That's right, thank you, I couldn't locate it.

[1:43:55] Voice 13: So I just wanted to raise that to everybody's attention.

[1:43:57] Voice 13: I'll go a little bit more carefully

[1:43:59] Voice 13: because there's an awful lot of important information here but in uh in from seven point

[1:44:04] Voice 13: three point one two three and four those first items i do believe we've seen all of those are

[1:44:10] Voice 13: there any questions about those items or can we advance them nope looks like we can advance them

[1:44:17] Voice 13: so uh robert uh seven point three point one two three and four forward to council as presented

[1:44:25] Voice 13: So

[1:44:25] Voice 1: now we're going to dig into

[1:44:26] Voice 13: this 2024-25 budget section, and it goes all the way through the next page here.

[1:44:35] Voice 13: What you're saying, Julia, is the only new item here is 7.3.5.2, is that correct?

[1:44:42] Voice 1: That is correct, yes.

[1:44:44] Voice 13: So then, Executive Committee, are you comfortable with advancing all of those?

[1:44:52] Voice 13: and do you have any questions about 7.3.5.2?

[1:44:56] Voice 9: I'll give you a moment here.

[1:45:32] Voice 9: Perhaps while we're thinking,

[1:45:35] Voice 9: I might ask the director to

[1:45:38] Voice 13: summarize 7.3.5.2.

[1:45:41] Voice 1: Sure, I'm happy to do that.

[1:45:43] Voice 1: So at the last financial planning committee,

[1:45:45] Voice 1: the committee passed a resolution

[1:45:47] Voice 1: to provide basically already existing information

[1:45:51] Voice 1: into a consolidated report.

[1:45:53] Voice 1: report so that council would have information in one place with the intention that it might

[1:46:00] Voice 1: support budget discussions. So this briefing is essentially doing that. So you'll notice that

[1:46:06] Voice 1: staff have pulled in information from the current year financial report, the current year financial

[1:46:10] Voice 1: forecast, some information related to staff vacancies that we're experiencing this year.

[1:46:17] Voice 1: there's also a request to bring into one place a summary of risks to planned projects and funded

[1:46:25] Voice 1: initiatives based on staff availability or potential vacancies in the year and so that

[1:46:31] Voice 1: takes up a significant part of this briefing but it is simply data that already exists elsewhere

[1:46:38] Voice 1: in the budget session that is simply being consolidated so council has it all in one place

[1:46:43] Voice 1: the final part of that request was asking for staff hours for various funded initiatives in

[1:46:54] Voice 1: the budget so there's a table on page 336 of the agenda which has that we did convert those hours

[1:47:00] Voice 1: into weeks as sometimes if the project is going to take significant number of hours it's easier

[1:47:05] Voice 1: to understand in terms of weeks than hours. So that's probably all I have to say about that,

[1:47:12] Voice 1: but happy to take questions.

[1:47:14] Voice 13: Right. So when you say weeks, are you saying that's, you know,

[1:47:17] Voice 13: whatever it is, seven and a half hours a week? Yeah,

[1:47:23] Voice 1: that's right. So we've just converted it

[1:47:24] Voice 1: working hours into weeks.

[1:47:27] Voice 13: So am I? Okay. So thank you for that. Before I ask again,

[1:47:31] Voice 13: if we can advance because i have a question with respect to business cases from the trust

[1:47:38] Voice 13: programs committee which isn't is or is not included in today's package everything's

[1:47:44] Voice 4: included

[1:47:45] Voice 13: everything's included okay is there any further work on those at this time from staff

[1:47:49] Voice 13: okay meaning the conservancy yes programs

[1:47:54] Voice 11: oh

[1:47:55] Voice 13: sorry conservancy i'm here yeah is that what you mean

[1:47:58] Voice 13: that's what i mean

[1:47:59] Voice 10: so yeah so i am overdue um with producing a fulsome business case for the

[1:48:04] Voice 10: board's consideration to submit to financial planning committee and council because that

[1:48:08] Voice 10: work is not done they've asked me to produce a one-page summary yes which i've also just was

[1:48:12] Voice 10: just requested yesterday yes i

[1:48:14] Voice 10: will try to have this done for friday and have the board's review

[1:48:17] Voice 10: of it by friday to add to the council's agenda failing that it will come to you as a lead item

[1:48:21] Voice 10: on tuesday so

[1:48:22] Voice 13: is that uh 7.3.5.7 of just consistency board budget request uh it will

[1:48:29] Voice 10: be associated to

[1:48:30] Voice 10: that okay but that is currently what's in the agenda now is for an engagement

[1:48:35] Voice 10: funds okay so

[1:48:36] Voice 4: that item then should be supported it's actually 357351

[1:48:41] Voice 4: What's the time?

[1:48:43] Voice 4: Seven, three, four,

[1:48:44] Voice 13: five, seven,

[1:48:45] Voice 4: point one.

[1:48:46] Voice 4: Two staffing requests.

[1:48:48] Voice 4: Okay, sure.

[1:48:49] Voice 4: That's page 330.

[1:48:54] Voice 4: So that's a list of the staffing requests

[1:48:56] Voice 4: in this budget cycle, right?

[1:49:00] Voice 4: And then there's-

[1:49:02] Voice 4: That's under 7.3, 5.2.

[1:49:05] Voice 1: That, yeah, so if I can weigh in here, Chair,

[1:49:08] Voice 1: that is simply where the budget information

[1:49:11] Voice 1: is summarized in numerical form.

[1:49:13] Voice 1: the reports that support these things are in their associated section so you do see

[1:49:18] Voice 1: the conservancy board has their own section with all of their supporting documents and i believe

[1:49:24] Voice 1: that's where this new report would land right

[1:49:28] Voice 13: so under 7.3.5.7 is that supporting document

[1:49:31] Voice 13: for the summary data and 7.3.5.2 and there's an additional report one pager to come from you to

[1:49:38] Voice 13: be added to that that's what i just wanted to make sure that that is managed so i've got that

[1:49:44] Voice 13: but

[1:49:44] Voice 4: the key premise here for ec's thinking is that this budget isn't locked down no and

[1:49:52] Voice 4: it's got an

[1:49:53] Voice 4: x percent lift and it's got a significant lift for bowen island yeah okay

[1:49:58] Voice 4: it's okay if trust

[1:50:02] Voice 4: council debates these things and then in january and february it's refined in some way yes you're

[1:50:08] Voice 4: not going to get new information because if the funding dollars are already in the budget

[1:50:14] Voice 4: the rationale isn't yeah for that one right yeah so of course i think a good approach would be to

[1:50:22] Voice 4: have it live past this december trust council oh yeah

[1:50:26] Voice 11: it's a question however proving the budget

[1:50:30] Voice 4: no but trust council is about to sit and look at this and go

[1:50:35] Voice 4: oh huh huh and um we just want to make sure that we're making decisions with all the information

[1:50:43] Voice 4: when we can get that information

[1:50:44] Voice 11: yeah and so the caution is that we we advise trust council that

[1:50:50] Voice 11: it's better to hold the the place for that you know in the budget because that is coming it's

[1:50:57] Voice 11: still a need it's just we don't have it okay and

[1:51:00] Voice 4: the same with the salt spring renovation thing

[1:51:02] Voice 4: like there's real world options that are being developed yeah i can't have a better answer than

[1:51:07] Voice 4: the answer i've got now and you've identified that in your reporting but you know

[1:51:11] Voice 13: so just getting

[1:51:13] Voice 13: ahead of it so i'm going to come back now to executive committee and those items uh in 7.3.5

[1:51:21] Voice 13: other than 7.3.5.7 can i forward those to council

[1:51:29] Voice 13: Sorry, you're talking about one, two...

[1:51:32] Voice 13: Everything in that entire section, except 7.3.5.

[1:51:35] Voice 13: Unless you have

[1:51:36] Voice 13: something that you want to change in it, that's the rationale.

[1:51:39] Voice 13: I'm

[1:51:40] Voice 11: just going to look at the 7.3.5.7 one more time, but I don't think it's necessary to discuss it.

[1:51:45] Voice 11: And

[1:51:45] Voice 13: this is approved by the FPC, right?

[1:51:48] Voice 11: Right. Yeah, yeah.

[1:51:50] Voice 13: Okay.

[1:51:51] Voice 9: Yeah, it's all in.

[1:51:53] Voice 13: so then robert all the items is 7.3.5 forwarded to council as presented except 7.3.5.7

[1:52:03] Voice 13: and so then let's just talk about 7.3.5.7 however i think all it is is that we would forward

[1:52:10] Voice 13: 7.3.5.7 to council i've amended and that was good with an additional single page

[1:52:17] Voice 13: business case statement is that satisfactory everybody tim online yeah so then 7.3.5.7 for

[1:52:27] Voice 13: council as amended things

[1:52:31] Voice 11: in the wrong order um no

[1:52:34] Voice 13: yeah it's funny how the numbering is because

[1:52:37] Voice 13: this doesn't have an additional investment place it's

[1:52:40] Voice 13: a new item okay

[1:52:42] Voice 11: yeah you're right

[1:52:45] Voice 13: optics

[1:52:46] Voice 9: okay so

[1:52:54] Voice 13: then this brings us to trust area services section 7.4 uh so those items 7.41

[1:53:02] Voice 13: through 7.4 1 1 is there any here that you wish to discuss or amend before sending to council

[1:53:12] Voice 9: Ms. I know we can't debate content.

[1:53:25] Voice 9: Mr. Councilman, is there more

[1:53:30] Voice 13: information that's required?

[1:53:31] Voice 11: Ms. 7

[1:53:32] Voice 13: .4.2.

[1:53:33] Voice 13: Mr. Let's pull that and just see if there's any others.

[1:53:37] Voice 13: Ms.

[1:53:39] Voice 9: I appreciate

[1:53:46] Voice 11: the Reconciliation Learning Group programming.

[1:53:49] Voice 11: That's the first time I've seen it, so it's great.

[1:54:05] Voice 9: let's

[1:54:06] Voice 11: just let them want so 7.4.4 is uh was confusing to to my first reading

[1:54:13] Voice 13: so let's just pull that conversation then what

[1:54:16] Voice 9: else is in and why

[1:54:25] Voice 11: is 7.4.5

[1:54:26] Voice 11: uh the same briefing and there's no decision it's just we've already seen this it's not

[1:54:35] Voice 11: advancing in any new way now

[1:54:37] Voice 13: it should now request a decision from council

[1:54:39] Voice 13: council to support it well

[1:54:41] Voice 11: it's it's stated it's briefing in the um

[1:54:47] Voice 11: um you can have the right one then 7

[1:54:50] Voice 13: .4.6 five five oh five um it's just a briefing I don't

[1:54:57] Voice 10: think

[1:54:57] Voice 13: council's saying yes we

[1:54:59] Voice 10: just did in the last if I might this is providing an update of

[1:55:03] Voice 10: what now that we've heard the council discussion these are decisions of how staff are moving

[1:55:06] Voice 10: forward so we're um we're undertaking a commemorative logo design we're proceeding with

[1:55:12] Voice 10: these activities and these are the things that we'll be doing based on what we heard from trust

[1:55:15] Voice 10: council yeah because it captures

[1:55:17] Voice 13: trust council comments from the last so

[1:55:21] Voice 10: we provided a wide

[1:55:22] Voice 10: range at the first meeting in september and now we're sort of narrowing it down to this is what

[1:55:26] Voice 10: we're proposing to do i think so i'll be incorporated into a strategy maybe we'll see it

[1:55:32] Voice 10: something I

[1:55:33] Voice 11: see okay I missed it and I thought it was the exact same thank you okay

[1:55:41] Voice 13: then so I'm

[1:55:42] Voice 13: going to say then item 7.4.1

[1:55:45] Voice 9: .3.5.6.7

[1:55:54] Voice 13: .8.9.10.11 I'll be forwarded to council and present

[1:56:01] Voice 13: it all right tim do you have your hand up on any of those items i just i

[1:56:06] Voice 7: just have a quick

[1:56:07] Voice 7: question around uh 7.4.6 um i i noticed reading through it uh it appeared uh chair luckham has

[1:56:19] Voice 7: been uh on that uh steering committee in the past i'm just wondering um before we advance this to

[1:56:25] Voice 7: council uh chair luckham are you considering being willing to do that again are we are we

[1:56:33] Voice 7: going to make any recommendation i just think not having a potential interested person uh as we

[1:56:40] Voice 7: bring this into trust council is or are we going to put it out there and see if trustees are

[1:56:46] Voice 7: interested i'm just since we don't have anyone we don't have a short list or anything i'm sorry

[1:56:54] Voice 13: I lost that thread. I thought we had decided that somebody else would stand for me.

[1:57:03] Voice 8: I've

[1:57:03] Voice 11: not been able to attend the single meeting because of conflicting schedule and priorities.

[1:57:08] Voice 11: And apparently the executive committee was not the appropriate body to appoint somebody.

[1:57:14] Voice 11: So we made a

[1:57:15] Voice 11: mistake in our first Executive Committee meeting by appointing me to the

[1:57:19] Voice 11: VICC.

[1:57:22] Voice 11: It's actually Trust Council, so this is why it's before Trust Council, is that all trustees

[1:57:27] Voice 11: can have the opportunity and please, anybody else with a less full schedule should be the

[1:57:34] Voice 11: rep.

[1:57:35] Voice 13: So is that the decision we're looking for?

[1:57:36] Voice 13: I didn't see that.

[1:57:37] Voice 13: You're looking for nominations from the floor?

[1:57:39] Voice 10: Yeah, for an appointee for this and then also to allocate the funding, which I think Council

[1:57:43] Voice 10: should just do rather than all the administrative work

[1:57:45] Voice 10: of taking it to Trust Programs Committee.

[1:57:47] Voice 13: No, we have to be quite honest.

[1:57:50] Voice 13: I think we should send them $1,000 back to them.

[1:57:53] Voice 13: I'll be back.

[1:57:54] Voice 13: Yeah, that'll be up to us.

[1:57:58] Voice 13: Okay, so sorry.

[1:57:59] Voice 13: So does that answer the question, Tim?

[1:58:03] Voice 7: Yeah, thank you.

[1:58:04] Voice 7: I had forgotten that we'd done that

[1:58:07] Voice 7: and it sort of doesn't answer if we're,

[1:58:13] Voice 7: I guess it means we don't really have a short list

[1:58:16] Voice 7: unless Trustee Elliot is willing to stand for that.

[1:58:21] Voice 7: I

[1:58:23] Voice 10: might chair, I would recommend in your pre-council

[1:58:25] Voice 10: email out to trustees, perhaps highlight this

[1:58:27] Voice 10: and maybe for the sake of efficiency,

[1:58:30] Voice 10: ask people then to get to you,

[1:58:32] Voice 10: if they're planning on putting their names forward,

[1:58:34] Voice 10: that might expedite and save time at council.

[1:58:37] Voice 9: Thank you, Councilor Kameka,

[1:58:45] Voice 9: leadership nomination.

[1:58:47] Voice 13: Okay, that's on my list.

[1:58:50] Voice 13: So then Robert, I think that you can take it

[1:58:53] Voice 13: within the items that I listed earlier

[1:58:56] Voice 13: will be advanced to council as presented.

[1:58:58] Voice 13: So this brings us back to 7.4.2,

[1:59:01] Voice 13: the policy statement amendment project.

[1:59:02] Voice 13: You wanted to speak to that?

[1:59:18] Voice 11: I'm concerned in general about the timeline

[1:59:22] Voice 11: as I know everybody is.

[1:59:25] Voice 11: And I'm wondering if the risks

[1:59:29] Voice 11: are highlighted in terms of this two-stage referral process.

[1:59:38] Voice 11: Maybe

[1:59:42] Voice 9: I'm not reading it

[1:59:43] Voice 11: in the right place.

[1:59:44] Voice 11: So

[1:59:44] Voice 9: do you want more information?

[1:59:51] Voice 9: For

[1:59:52] Voice 8: sure, we can debate as it comes.

[1:59:59] Voice 11: Okay.

[2:00:00] Voice 11: I must have seen it somewhere else.

[2:00:01] Voice 11: It's probably the business case that does articulate the risks of the two sort of referral approaches.

[2:00:10] Voice 11: Never mind.

[2:00:11] Voice 11: It doesn't need to be included here.

[2:00:12] Voice 11: It's in the business case, I guess.

[2:00:14] Voice 13: So we're safe to advance 7.4.2 to council as presented?

[2:00:19] Voice 13: It's just a briefing?

[2:00:21] Voice 9: Yeah.

[2:00:23] Voice 13: Okay.

[2:00:23] Voice 13: 7.4.2, drafts to council.

[2:00:26] Voice 13: It's worth noting, right, that a briefing is not a decision item.

[2:00:29] Voice 13: And certainly it's a staff report.

[2:00:32] Voice 13: statement of fact uh where we're going whereas decisions it's much more critical that the

[2:00:38] Voice 13: information be complete so if i

[2:00:40] Voice 10: might try to just note had we thought there was risk to the project

[2:00:43] Voice 10: we would have brought forward a request for a decision for amendments to the project charter

[2:00:46] Voice 10: it's going very well i would say we're getting lots of engagement from nations we're setting

[2:00:51] Voice 10: up meetings everything is going well many of the nations we're working with had a big provincial

[2:00:55] Voice 10: thing provided to them that they needed to engage in this fall so they're asking us for the grace

[2:01:00] Voice 10: a few more weeks to respond.

[2:01:02] Voice 10: It's not putting the project in jeopardy. We're just simply saying we

[2:01:05] Voice 10: had sort of indicated mid-January. We're now suggesting that's going to bump on by a few

[2:01:08] Voice 10: weeks, but we think we can deliver the project essentially on the, you know, essentially as

[2:01:13] Voice 10: proposed with a few week delay.

[2:01:15] Voice 11: Okay. I wasn't referring to the First Nations referrals. The

[2:01:19] Voice 11: six-month referrals period to LTCs and BIM is, you know, it's a little bullet point here, but

[2:01:27] Voice 11: But that is what I'm really concerned.

[2:01:30] Voice 11: No, I'm sorry, I didn't specify.

[2:01:32] Voice 11: That's where I'm really concerned this project's actually going to take a side route to areas we don't, we aren't prepared to address.

[2:01:41] Voice 11: The council asked

[2:01:42] Voice 10: for that, Susan.

[2:01:42] Voice 10: The council did ask for that.

[2:01:44] Voice 10: There wasn't a great deal of staff advice provided to inform that decision.

[2:01:47] Voice 10: In the business case, I have laid out sort of the implications of that approach in terms of staff resourcing.

[2:01:53] Voice 10: and there's a lot of unknowns for staff in terms of what staff resources are required if we're

[2:01:57] Voice 10: running 13 independent engagement processes it will necessarily be more time consuming than one

[2:02:03] Voice 10: it is impossible to support it will be challenging to

[2:02:06] Voice 11: support um i can't do it as a trustee in my

[2:02:10] Voice 11: local trust committee without engagement materials and support i don't know how anybody with the

[2:02:15] Voice 11: community of over a thousand is is proposing to do this so i have deep concerns with the approach

[2:02:22] Voice 11: that trust programs

[2:02:22] Voice 10: committee is taking so certainly i've provided a full amount of

[2:02:27] Voice 10: information in the business case and that

[2:02:28] Voice 10: may be something trust council wishes to discuss

[2:02:35] Voice 10: but yeah it's certainly it's a full amount of work to deliver it in such a

[2:02:39] Voice 10: this is impossible to do so that's yeah

[2:02:44] Voice 5: staff's reporting to the degree again

[2:02:49] Voice 5: I

[2:02:49] Voice 11: was wondering, are the risks of that particular decision clear enough?

[2:02:56] Voice 11: And maybe I'll just be the one that points that.

[2:02:59] Voice 10: This is simply a project update.

[2:03:02] Voice 10: All of that I

[2:03:03] Voice 10: provided through the business case for council to consider how it's resourcing and funding that project.

[2:03:07] Voice 10: And if it would like to consider a change of course, then it can do so either in December or in March.

[2:03:13] Voice 13: Although that conversation needs to happen in the best programs.

[2:03:18] Voice 13: no

[2:03:19] Voice 10: executive committee actually owns the project with trust programs committee advising on advising

[2:03:24] Voice 10: on content yeah so

[2:03:27] Voice 13: if you wish on trust program committee certainly

[2:03:31] Voice 10: but as currently as for the

[2:03:33] Voice 10: council resolution you are the project manager of the project with them advising on content

[2:03:37] Voice 10: certainly council can change that direction i think because you meet more frequently it's

[2:03:42] Voice 10: certainly more straightforward to have this body providing that direction if you wish at your next

[2:03:46] Voice 10: meeting we can put this on the agenda for conversation i

[2:03:49] Voice 10: think we have to yeah we have to

[2:03:51] Voice 10: you can capture that robert we'll add this to the next agenda yes

[2:03:55] Voice 13: and so that's also a message that

[2:03:58] Voice 13: we can carry to counselors that this is on the executive committee agenda for some discussion

[2:04:03] Voice 13: with respect to it

[2:04:04] Voice 11: in my view this should be debated more than the vision question

[2:04:08] Voice 11: this is the work that is going to frame the next 50 years and i'm not suggesting we do that for

[2:04:14] Voice 11: this trust council but maybe for march um we bring um the policy amendment project forward as the

[2:04:24] Voice 11: focus and

[2:04:25] Voice 10: by march it will all be public so you will all know what you're talking about and you

[2:04:28] Voice 10: will have a sense of the scope of engagement needed and all of

[2:04:31] Trustee Maude: it okay absolutely if i could

[2:04:34] Trustee Maude: sort of jump in is from a main island perspective like what we found was the community once it was

[2:04:42] Trustee Maude: was made public, they did all their research, all their everything.

[2:04:47] Trustee Maude: We had two town hall meetings, 150-odd people there, and we just listened.

[2:04:53] And it was brought all the feedback as

[2:04:55] Trustee Maude: needed.

[2:04:57] Trustee Maude: It didn't need to be curated.

[2:04:58] Trustee Maude: It didn't really need.

[2:05:00] Voice 11: Maine is special.

[2:05:01] Trustee Maude: Well, yes.

[2:05:02] Trustee Maude: But I'm just saying from like that, because that was only my direct interaction with the

[2:05:07] Trustee Maude: previous iteration of the policy statement.

[2:05:08] Trustee Maude: But

[2:05:09] Voice 11: the problem is that individual trustees are taking their lens of what their community needs to direct a trust-wide engagement process, and that is not appropriate because some communities will not be like your two meetings with 150 people, and they will fracture into policy group experts who will bombard us with issues.

[2:05:32] Voice 11: and I, as a trustee, do not have capacity to manage that process without support.

[2:05:37] Voice 11: So your experience, Trustee Evans, who's chair of ARCNC,

[2:05:43] Voice 11: is informing a process that isn't broadly supported across all districts.

[2:05:47] Voice 11: So

[2:05:47] Voice 13: let's talk about this at our next meeting.

[2:05:50] Voice 13: We're advancing the Worker Council.

[2:05:52] Voice 11: But

[2:05:53] Voice 13: that's really good feedback, and I get the message about capacity of trustees to be able to support it.

[2:06:02] Voice 13: I lost my train of thought.

[2:06:07] Voice 13: Have I advanced 3.5.7 to council?

[2:06:10] Voice 13: By general consent?

[2:06:12] Voice 13: Please make it so.

[2:06:14] Voice 13: As amended?

[2:06:15] Voice 13: I think I did better.

[2:06:16] Voice 13: So I think that concludes.

[2:06:19] Voice 13: No.

[2:06:20] Voice 13: Oh, so we've got eelgrass?

[2:06:22] Voice 13: No.

[2:06:23] Voice 13: No.

[2:06:24] Voice 13: No, those were already advanced.

[2:06:25] Voice 13: Everything else was advanced.

[2:06:28] Voice 11: I apologize, but 7.4.7.

[2:06:31] Voice 11: um i should have pulled because where

[2:06:36] Voice 13: are you 7.4 oh i'm in 0.7 supporting materials for discussion

[2:06:40] Voice 13: on climate change action okay so yeah sorry i got uh off on the wrong tangent okay so we were

[2:06:48] Voice 13: talking about 7.4.2 so let me

[2:06:51] Voice 13: just conclude sorry so 7.4.2 we are now forwarding the council

[2:06:56] Voice 9: Yeah.

[2:06:56] Voice 9: As presented.

[2:06:58] Voice 9: Yeah.

[2:06:58] Voice 9: I've done that.

[2:06:58] Voice 13: Okay.

[2:06:59] Voice 13: So the next item was the Legislative Monitoring Report 7.44.

[2:07:07] Voice 5: We're now doing this more frequently, right?

[2:07:10] Voice 5: Yeah.

[2:07:11] Voice 5: Yes.

[2:07:15] Voice 13: So what more information do we need to have there?

[2:07:18] Voice 13: You raised that one.

[2:07:22] Voice 13: Yes.

[2:07:23] Voice 11: Yes.

[2:07:29] Voice 11: So is this a legislative monitoring report?

[2:07:32] Voice 11: It would

[2:07:33] Voice 10: seem the report's missing from your agenda.

[2:07:34] Voice 10: This is not the report.

[2:07:36] Voice 11: You're right.

[2:07:36] Voice 11: Only

[2:07:37] Voice 10: the attachment has made it.

[2:07:39] Voice 10: I was like,

[2:07:40] Voice 11: there's the briefing that's coming.

[2:07:43] Voice 10: The trust council

[2:07:43] Voice 11: requests are here.

[2:07:47] Voice 10: That's just the

[2:07:47] Voice 10: attachment to the report.

[2:07:49] Voice 10: The

[2:07:50] Voice 11: actual report itself.

[2:07:51] Voice 11: So

[2:07:51] Voice 10: your 600-page agenda just is missing 40 pages.

[2:07:54] Voice 10: 40

[2:07:55] Voice 11: more pages.

[2:07:56] Voice 10: We just

[2:07:56] Voice 11: won the Rex period for

[2:07:58] Voice 10: the longest.

[2:08:01] Voice 10: Do hyperlink it.

[2:08:04] Voice 12: Okay,

[2:08:04] Voice 10: yeah, sorry, we didn't get that.

[2:08:05] Voice 10: That's not, no, that's not.

[2:08:07] Voice 10: Okay, I'll don't handle that.

[2:08:09] Voice 10: So how would you like to handle that, Chair?

[2:08:10] Voice 10: Should I provide it to you for your review prior to putting in the council agenda?

[2:08:14] Voice 13: It's the items

[2:08:14] Voice 13: that are on your list, right?

[2:08:16] Voice 13: I don't need to review the items that are on your list.

[2:08:19] Voice 10: okay okay what

[2:08:20] Voice 4: amendments would share welcome me no yeah so

[2:08:23] Voice 10: just we'll just add it to the agenda

[2:08:24] Voice 10: yeah i'd

[2:08:25] Voice 4: add a few words to the legislation and something so

[2:08:27] Voice 13: then that is uh 7.44 then robert if

[2:08:31] Voice 13: you don't mind that uh in reconsideration 7.44 should be advanced to trust council as amended

[2:08:37] Voice 13: which will include the attachment to include the actual report i apologize that i missed that um

[2:08:42] Voice 13: um yeah no

[2:08:44] Voice 4: you're too i saw this chart and it looked a lot like it yeah that's what i saw

[2:08:48] Voice 11: i read the words in the chart good

[2:08:50] Voice 13: for you you wrote the words in the chart okay five o'clock

[2:08:54] Voice 11: this morning so

[2:08:55] Voice 13: 7.4.6 yeah um i think we've discussed that already and that was advanced

[2:09:02] Voice 13: council yeah i'm gonna make note of it in my message out to trustees so you were i apologize

[2:09:10] Voice 11: I apologize, but 7.4.7, so this is the second time we've considered including this.

[2:09:17] Voice 11: We're looking for direction as executive committee from council on, and I just don't know if

[2:09:29] Voice 11: we're going to have time to discuss this or debate it or give it any attention, and so

[2:09:36] Voice 11: I would propose we actually remove this and move it forward to the next.

[2:09:41] Voice 11: I'm

[2:09:41] Voice 8: all over that.

[2:09:43] Voice 11: there's a lot here and it would take out what 100 pages well

[2:09:48] Voice 12: not quite um 70 no it's

[2:09:52] Voice 11: out of date and

[2:09:53] Voice 11: and so we did have a brief discussion on the trust conservancy board meeting yesterday they saw the

[2:09:59] Voice 11: same report and the chair um who is basically an expert on all the climate change boards said

[2:10:07] Voice 11: there's new information coming from the province and new programs and this is really stale

[2:10:12] Voice 11: so this is it could appear on unagent but there isn't enough useful information in this to

[2:10:20] Voice 11: actually help us make a decision so

[2:10:22] Voice 13: should this go to trust programs

[2:10:23] Voice 13: uh

[2:10:25] Voice 11: no no it's in our work program as executive and so what we're looking for from council is

[2:10:33] Voice 11: what do you want us to do about climate change you've said it's a priority we've never had a

[2:10:36] Voice 11: program now we need to establish a program but i don't think december is it

[2:10:40] Voice 5: should come back

[2:10:41] Voice 11: compartment it should come to executive but we need to get more information

[2:10:50] Voice 10: speaking for staff i guess we would want to know what else you need um so

[2:10:55] Voice 10: and and also like you

[2:10:56] Voice 10: would as council contemplates where it's going and these new grant opportunities are rising

[2:11:00] Voice 10: what information does council need to make informed decisions around priority setting

[2:11:05] Voice 10: what would you need yeah in

[2:11:07] Voice 10: addition i think we would need specifics i'd

[2:11:10] Voice 11: want to work with

[2:11:10] Voice 11: chair risa on this um because i think she's probably got her finger on all the pulse of

[2:11:17] Voice 11: where the province is going um i'd almost refer this to not conservancy if we've got

[2:11:23] Voice 11: too much to do but you

[2:11:25] Voice 13: know this is just a briefing we can send it to council and if

[2:11:28] Voice 13: council wants us to do more

[2:11:31] Voice 9: yeah

[2:11:32] Voice 13: so

[2:11:33] Voice 4: this materials on our strategic plan yes so in theory and the

[2:11:41] Voice 4: housing a constituent element of some of the strategic planning work associated with climate

[2:11:45] Voice 4: change so it looks over to staff for confirmation but that was part of it so things have occurred

[2:11:54] Voice 4: we have not heard these words really in a fundamental way at this trust council yet right

[2:12:00] Voice 4: some moment needs to happen but that's the case with all due respect to the one

[2:12:05] Voice 4: chair of one trustee i don't think they're to be leading the organization i think trust you have

[2:12:12] Voice 4: to think of a way to have a conversation with trust council about what they think um is this

[2:12:20] Voice 4: a strategic item for content that's going into say the next cycle of the plan that gets funded

[2:12:25] Voice 4: and what elements those kinds of things right so it's that kind of conversation that we're looking

[2:12:29] Voice 4: for if that's not now let's not have it it's

[2:12:32] Voice 11: not now but

[2:12:34] Voice 4: it might be a value to say what i've just

[2:12:36] Voice 4: said to trust council to go okay everyone this is on our strat plan it's language we've used we've

[2:12:45] Voice 4: directed dollars towards this how are we going to take our own temperature on this and then coming

[2:12:52] Voice 4: and how do you want to have that conversation or at least tell them that

[2:12:57] Voice 11: september is ours to keep planning council meeting next september when we would hopefully be ready to

[2:13:05] Voice 11: to have this discussion on our strategic plan so perhaps the council before we would have a better

[2:13:16] Voice 11: we have i think june is a good time to have conversation on climate change this reporting

[2:13:23] Voice 11: could come back but i would argue with bracketed by where is the province going now there may be

[2:13:32] Voice 11: changes in legislation that we have to monitor for um i think this is premature for this council

[2:13:37] Voice 11: meeting but it's important but it should be tied to our futures draft plan it

[2:13:42] Voice 11: just it isn't so

[2:13:44] Voice 13: can we do something like that we not forward this to

[2:13:49] Voice 13: council this time but forward it ask staff to return this to executive

[2:13:54] Voice 13: committee for potential council meeting in 2024 we

[2:14:00] Voice 11: can't we went back to council

[2:14:03] Voice 11: said now you need to tell us is this still an active thing so now we're going

[2:14:07] Voice 13: saying we want to update it i

[2:14:09] Voice 11: i think it needs to be updated yeah i think we need to do more work

[2:14:12] Voice 11: and

[2:14:12] Voice 13: that's a reasonable thing yeah sure um if we're not ready to take this to council

[2:14:17] Voice 13: yeah

[2:14:18] Voice 10: you advise us what you need to be good decision makers and to the only down the only

[2:14:23] Voice 13: downfall is is i think that the public and some members of council are asking what are you doing

[2:14:29] Voice 13: on the climate emergency action that's where the dilemma in this is that there's a desire to know

[2:14:36] Voice 13: what we're doing this does actually cap this report captures that sure it could be different

[2:14:41] Voice 13: could be updated we could

[2:14:42] Voice 5: reprioritize i think we're not moving it to council okay so you're

[2:14:50] Voice 13: moving that from that yeah so then um 7.4.7 will not be forwarded to council and we will ask staff

[2:14:59] Voice 13: have to return it to us in 2024. i think that's as simple as it is

[2:15:05] Voice 11: so

[2:15:07] Voice 13: did we already advance 7.48

[2:15:10] Voice 13: 491 i think we did we did all right so that completes the 7.4 the kind of audio this is

[2:15:22] Voice 13: now 7.5 items deferred from previous trust council so this is this where we had poland's yeah yes

[2:15:29] Voice 4: Yes, we did. It's

[2:15:30] Voice 13: at 7.5.3.

[2:15:32] Voice 5: Okay.

[2:15:33] Voice 5: Do you have time for it?

[2:15:35] Voice 5: We have three items here.

[2:15:41] Voice 5: So

[2:15:42] Voice 5: let's just, we'll come to

[2:15:44] Voice 13: 7.5.3 in a minute.

[2:15:45] Voice 13: 7.5.1 is the request regarding

[2:15:48] Voice 13: gravel lines on Gabriola.

[2:15:50] Voice 13: I'm presuming that the

[2:15:51] Voice 13: Trustee Yates is interested in

[2:15:54] Voice 13: advancing that. And so

[2:15:56] Voice 13: can we advance this one to

[2:15:58] Voice 13: Council?

[2:16:00] Voice 13: I should

[2:16:01] Voice 11: have gotten confirmation

[2:16:02] Voice 11: confirmation from trustee yates because i thought she withdrew it before we got to this place

[2:16:08] Voice 11: i have

[2:16:09] Voice 13: a sense that that's true the issues

[2:16:11] Voice 13: were yes

[2:16:13] Voice 11: i i believe trustee yates said it wasn't

[2:16:16] Voice 11: going to be worth pursuing but i didn't check with her why it's still on our agenda for this

[2:16:23] Voice 11: could we hold that and i'll just try to get that through there right yes right

[2:16:28] Voice 11: now um so we're

[2:16:29] Voice 13: going to just defer 7.5.1 until later in the agenda until we have confirmation from trustee

[2:16:35] Voice 13: yates thank you

[2:16:36] Voice 13: so 7.5.2 disposition of delegations trustee peterson you've been waiting a long time

[2:16:42] Voice 13: for this one to get to council um you're still wanting to advance this yes

[2:16:48] Voice 7: i am um i'd like us

[2:16:50] Voice 7: to have a short discussion i'm going to consider uh whether um i want to um prepare some potential

[2:16:59] Voice 7: potential motions for Trust Council to consider

[2:17:01] Voice 7: associated with the discussion.

[2:17:03] Voice 7: I'm not there yet, but I still think this is a discussion

[2:17:08] Voice 7: we have to have, and you all know the reasons

[2:17:13] Voice 7: unless you want me to elucidate them again.

[2:17:15] Voice 13: Okay, well, thank you, Chairman.

[2:17:19] Voice 13: The agenda package goes out Friday.

[2:17:21] Voice 13: It is the day to actually have those motions.

[2:17:25] Voice 13: If we're going to advance this in a meaningful,

[2:17:28] Voice 13: to have a meaningful conversation

[2:17:30] Voice 13: and direction from those council.

[2:17:33] Voice 7: I think that the, I mean,

[2:17:35] Voice 7: that this has been put forward as a discussion item.

[2:17:39] Voice 7: We haven't had the discussion.

[2:17:44] Voice 7: I think we need to have the discussion.

[2:17:46] Voice 7: I actually think that the.

[2:17:49] Voice 7: Okay,

[2:17:50] Voice 13: well, you've asked for it to be a discussion item

[2:17:52] Voice 13: then on the agenda, but I think you need to circulate

[2:17:57] Voice 13: a briefing or motions in advance

[2:17:59] Voice 13: so that we're not trying to do this on the fly.

[2:18:04] Voice 7: Certainly there is, I did put together some material

[2:18:08] Voice 7: for the previous two trust councils.

[2:18:10] Voice 7: This came back, or this was deferred from.

[2:18:14] Voice 7: I can recirculate that if you'd like, that's no problem.

[2:18:19] Voice 7: And-

[2:18:19] Voice 12: We have that.

[2:18:20] Voice 12: I can go back and look for it or trustee if she is-

[2:18:23] Voice 7: It was in June's trust council

[2:18:26] Voice 7: and September trust council, that briefing.

[2:18:28] Voice 7: briefing i've got

[2:18:29] Voice 7: a copy on my desktop david if you want me to just email it to you that's fine

[2:18:33] Voice 7: we'll send

[2:18:34] Voice 5: it to him right now and then he's

[2:18:35] Voice 13: got it and then i'm going to say that 7.5.2

[2:18:38] Voice 13: be advanced to council

[2:18:39] Voice 9: as amended is that satisfactory okay so

[2:18:46] Voice 13: we're going to wait on

[2:18:48] Voice 13: 7.5.1 to hear back from trustee yates you know

[2:18:51] Voice 13: 7.5.3 ceo hudson pillar you raised this with some

[2:18:55] Voice 13: thoughts in detail about what's on our agenda what's not on our agenda and when we're fulfilling

[2:18:59] Voice 13: filling this well

[2:19:00] Voice 4: i think it's a conversation that in all fairness trustee boland had

[2:19:04] Voice 4: supplementary material she wanted to discuss it it kind of got missed in the flurry at the end

[2:19:10] Voice 4: so i think fairness yep would have it that it gets reintroduced to the agenda

[2:19:17] Voice 4: and that conversation start again and i'm not speaking to the content of it no so we have that

[2:19:25] Voice 9: don't know that material yeah and

[2:19:26] Voice 4: it previously made it on an agenda yeah such

[2:19:30] Voice 4: that i don't think

[2:19:31] Voice 4: you need to reconsider it as you've already reconsidered it is that fair yeah okay

[2:19:35] Voice 4: i have

[2:19:37] Voice 4: different comments on the

[2:19:38] Voice 13: next item okay so then 7.5.3 then uh trustee boland uh regarding council

[2:19:45] Voice 13: schedules the advance the council as presented which was the material we saw at last time

[2:19:51] Voice 13: correct right you got that robert yes awesome so we're skipping over 7.5 one one at the moment

[2:20:00] Voice 13: so this brings us to do business under 7.5 and indeed indeed at some oh 7.6 7.6 sorry so 7.61

[2:20:13] Voice 13: uh it's convened a committee of the whole meeting of all trustees before january 15 2034

[2:20:17] Voice 13: report and this is an rfd brought forward uh from people and see how you have some remarks

[2:20:23] Voice 13: uh

[2:20:24] Voice 4: i'm challenged mr chair yeah um on a variety we've got a mechanism here and trustee bold has

[2:20:31] Voice 4: has really thought this through she's sitting in and listening into a committee meeting

[2:20:35] there's a discussion going on there and if the resolution

[2:20:39] Voice 4: isn't landing directly on

[2:20:41] Voice 4: something that should be advanced she is then making a motion that's associated with that

[2:20:48] Voice 4: committee's work and bringing it forward to trust council for decision i don't know how that i think

[2:20:56] Voice 4: that might be okay but like it doesn't feel okay yeah um it's not one of the committee it's in the

[2:21:02] Voice 4: hands of the committee that's one number two is i got this from thursday night and we're publishing

[2:21:10] Voice 4: the agenda on friday yeah so traditionally and i've got to watch this we've all had a genteel

[2:21:16] Voice 4: practice yeah and policy whereby a big idea is brought forward early staff get an initial chance

[2:21:24] Voice 4: to read through it just in case the implications financial budgetary resourcing public there are

[2:21:30] Voice 4: some yeah and then trustees go we want to do it we need more information we don't want to do it

[2:21:37] Voice 4: if the staff now there's still a legislative

[2:21:42] Voice 4: slate of anyone can walk into a body like trust council put their hand up and say i move we do

[2:21:48] Voice 4: this so it's not like we can't say that you you can't bring your thing forward yeah but we've had

[2:21:54] Voice 4: a practice where and it really changed when the governance report started to come through last

[2:22:01] Voice 4: term materials would come up just before so that we there was no time for analysis before the

[2:22:09] Voice 4: the decision was made that's where i noticed it so here we have a thing first of all there's a

[2:22:16] Voice 4: request to have trust council discussion on committee of the hall it's not a contemplated

[2:22:20] Voice 4: option really in your meeting procedures by a lot this time so you for sure have to think that over

[2:22:25] Voice 4: and then it's asking that a representative of great northern management be present for the

[2:22:30] Voice 4: governance review and answer questions um i think that's a conversation that that somebody needs to

[2:22:37] Voice 4: to have here at the Allen's Trust on when to sequence that,

[2:22:41] Voice 4: when is the appropriate time, if indeed that is the thing.

[2:22:44] Voice 4: I thought governance committee was doing that.

[2:22:48] Voice 4: So you

[2:22:49] Voice 13: can let us go.

[2:22:50] Voice 13: Just pause there for a second.

[2:22:51] Voice 13: So you were at the last governance committee, as I was,

[2:22:54] Voice 13: and I think that there was debate there

[2:22:56] Voice 13: and there was no desire at that point in time

[2:23:00] Voice 13: to advance that concept.

[2:23:03] Voice 13: I don't

[2:23:03] Voice 4: think that was supported.

[2:23:04] Voice 4: I think, do you have the resolutions?

[2:23:08] Voice 4: Remember we had the resolutions hot from government's committee just a day ago?

[2:23:12] Voice 4: We have draft minutes.

[2:23:13] Voice 5: I

[2:23:13] Voice 4: think the intention is to target the March meeting for a conversation around the governance review report at Trust Council.

[2:23:24] Voice 4: I think that's where the conversation was going.

[2:23:26] Voice 4: Yeah, exactly.

[2:23:28] Voice 4: There is an explicit direction there yet, because some staff report needs to be generated,

[2:23:34] Voice 4: some thinking wanted to be done on behalf of the governance committee.

[2:23:38] Voice 4: That's my getting ancient memory, trying to grasp some details.

[2:23:44] Voice 4: So you

[2:23:44] Voice 13: identified a couple of things in your report.

[2:23:47] Voice 13: You identified a couple of things in this report.

[2:23:49] Voice 13: One is the legislative ability to have a committee and a role doesn't exist.

[2:23:54] Voice 13: It would have to be a committee meeting.

[2:23:55] Voice 13: I think you'd have to amend your meeting procedures by law.

[2:23:58] Voice 13: No, but initially we'd have to have a trust council meeting.

[2:24:03] Voice 13: We'd have to ultimately request an amendment to the bylaw,

[2:24:06] Voice 13: and then that would be amended, and then we could do committee approval.

[2:24:09] Voice 13: In order to facilitate the desire to have a discussion

[2:24:15] Voice 13: of which the subject matter is not clear,

[2:24:18] Voice 13: because it's to report on the governance committee.

[2:24:23] Voice 4: Go ahead.

[2:24:24] Voice 4: So the Governance Committee did move that it recommends to Trust Council that it review the Governance Review in 2024 at a specially dedicated session.

[2:24:35] Voice 4: That's what this work is trying to accelerate that.

[2:24:40] Voice 4: Okay.

[2:24:41] Voice 4: Right?

[2:24:42] Voice 9: Yeah.

[2:24:43] Voice 4: And then second, that staff provide an analysis in respect to the Governance Review, because staff have never provided any means of analysis towards it, that would be informative to that process.

[2:24:53] Voice 4: Yes.

[2:24:54] Voice 4: That's not mentioned in this.

[2:24:56] Voice 4: So I don't know whether you want this to go to Trust Council and then

[2:24:59] Voice 9: debate it.

[2:25:02] Voice 13: Well, I don't think there's any ability to have a meeting before January the 15th at Trust Council.

[2:25:09] Voice 13: Well, I won't be there. Hopefully I'll be on vacation.

[2:25:13] Voice 13: So it doesn't seem terribly practical, but I think the intent is worthy of consideration.

[2:25:20] Voice 13: But I think that this could be referred to the Governance Committee.

[2:25:27] Voice 13: and and oh

[2:25:28] Voice 4: you're in charge of the agenda either goes on there and it's debated or you refer it

[2:25:32] Voice 4: up to i don't know it's great i

[2:25:38] Voice 5: mean do i not have it on this dan peterson but

[2:25:41] Voice 13: a member could

[2:25:41] Voice 13: you know a member could bring this as a new business item at the beginning of council say

[2:25:46] Voice 13: i want to talk about this executive objective

[2:25:48] Trustee Maude: i'll refer to it because it ended up first but

[2:25:51] Trustee Maude: you know i can have words thank you tim uh

[2:25:57] Voice 7: the cao's covered a lot of what i had to say but uh

[2:26:00] Voice 7: i actually don't i think the governance committee would be um uh disappointed to see this advanced

[2:26:10] Voice 7: based on the work that was done at the last governance committee meeting i think this is uh

[2:26:16] Voice 7: uh trust council has referred this to that committee it's clearly in their uh their court

[2:26:25] Voice 7: at this point as far as i'm concerned i don't think that this is um an appropriate time for

[2:26:32] Voice 7: this certainly not i i it's the timeline that's being requested i don't know if it's realistic

[2:26:38] Voice 7: from a staff perspective but in terms of the governance committee work it would be prior to

[2:26:43] Voice 7: that so pre-empting that i i'm not i'm not in support of advancing this to trust council at

[2:26:48] Voice 7: this time i think it's it's just uh it's kind of throwing a spanner in the works potentially

[2:26:56] Voice 7: i governance committee said let's let's bring the governance report to trust council i think that's

[2:27:03] Voice 7: what needs to happen and that's without getting into the issue of committee of a whole which

[2:27:09] Voice 7: the cao also spoke to so i i'm in support of not uh bringing this to to this coming up trust

[2:27:16] Voice 7: council meeting i i just don't think it's appropriate at this time okay david monica

[2:27:20] Voice 13: well i

[2:27:22] Trustee Maude: guess i'm on the other side of the lecture is is as has been pointed out is is that any

[2:27:28] Trustee Maude: trustee can walk anything into trust council and i'd rather that something like this get walked in

[2:27:35] Trustee Maude: as a package that you know is sort of instead of being like what we saw in the budget a couple

[2:27:42] Trustee Maude: years ago where somebody comes in the last second with a whole new budget and totally derails the

[2:27:47] Trustee Maude: process is isn't you know it's an rfd and i would suspect what trust council is going to say well

[2:27:53] Trustee Maude: we're not ready for this we need to sort of push this off to a future meeting but i i i'm more

[2:28:01] Trustee Maude: comfortable bringing it to trust council as is and having trust council say we're not ready

[2:28:08] Trustee Maude: then basically intercept it because i just i because for the very reason that that the trustee

[2:28:16] Trustee Maude: can walk this in in december and achieve the same result and and all would kind of does probably

[2:28:25] Trustee Maude: bear in my mind is is that she's put some thought into it she wants to to put it before trust

[2:28:30] Trustee Maude: trust counsel. If trust counsel

[2:28:31] Trustee Maude: as a whole says they don't want to

[2:28:33] Trustee Maude: advance this any further,

[2:28:35] Trustee Maude: it's a five-minute discussion that's done.

[2:28:37] Trustee Maude: What if they do? Well, then that's the will of

[2:28:39] Trustee Maude: trust counsel. Well,

[2:28:40] Voice 4: it's uninformed,

[2:28:42] Voice 4: unstructured. That's how

[2:28:43] Voice 4: we've done things for years, and everything we've

[2:28:45] Voice 4: worked against, kind of

[2:28:47] Voice 4: thing we've tasked. So what we're saying is

[2:28:49] Voice 4: our deadlines for

[2:28:51] Voice 4: putting RFDs, we've got

[2:28:53] Voice 4: to change it, because it's not working.

[2:28:55] Voice 4: And two, we've got a committee

[2:28:57] Voice 4: who's working on this topic,

[2:29:00] Voice 4: And Trust Council is going to debate it, which is, like we've said, it's their

[2:29:06] Voice 11: purview

[2:29:08] Voice 4: to do

[2:29:09] Voice 9: as they see fit.

[2:29:16] Voice 11: It's this circular problem of things getting referred to bodies and then back to EC, and then whose responsibility is it?

[2:29:23] Voice 11: Is it the responsibility of trustees at this time to consider how we make decisions?

[2:29:30] Voice 11: and as the mover is proposing a committee of the whole,

[2:29:37] Voice 11: and there's two different tangents too,

[2:29:41] Voice 11: like there's a structural one,

[2:29:43] Voice 11: and then there's having somebody from the consulting team.

[2:29:49] Voice 5: So, you know, I think in terms of a broad conversation,

[2:29:56] Voice 13: this,

[2:30:00] Voice 13: idea could be taken directly to the body that is responsible for the governance review process and

[2:30:06] Voice 13: and this could just go to them to consider in the scheme of things and advance it or not we're kind

[2:30:13] Voice 13: of jumping the queue here by trying to get council to override um and take control of the governance

[2:30:21] Voice 13: committee work this one because if this had not been discussed at governance committee i might

[2:30:26] Voice 13: that's a slightly different point of view, but it was discussed specifically at Governance Committee

[2:30:31] Voice 13: and they have taken it in hand. And if we jump, we have to keep ourselves in our lanes, right?

[2:30:36] Voice 13: I think that's really the thing. And I like to think about the work that we do at Executive

[2:30:41] Voice 13: Committee is like traffic control and the paddle we have says stop or slow. And what we're doing

[2:30:49] Voice 13: in this case is slow. It's in the hands of Governance Committee. Let's let the Governance

[2:30:53] Voice 13: community they're working and if Mary Bowen wants to take this to governance committee

[2:30:58] Voice 13: that's the avenue and then governance committee can then make a request of BC or of council or

[2:31:04] Voice 13: she could introduce this as a new way or she can bring it in and I would recommend that bringing

[2:31:09] Voice 13: it in as a new item at council even would be to work with governance the request which is already

[2:31:18] Voice 13: in place. It's difficult. And we have to manage our agenda, because this could be a

[2:31:24] Voice 13: new genre. Whereas if we just advance it to a committee, it's an easy item. The conversation

[2:31:29] Voice 13: happens at committee, which is the workhorses of council, and

[2:31:34] Voice 9: the governance being the most

[2:31:36] Voice 9: significant one. Is that reflected on that matrix? On the new one? I'd have to have a lot of things.

[2:31:45] Voice 13: What do you want to do? Tim Peterson, over to you. What do you want to do?

[2:31:49] Voice 13: yeah

[2:31:52] Voice 7: um listen to the conversation i think in in some ways uh listening to vice chair maude

[2:31:59] Voice 7: i actually would be open to just shooting this down at trust council um for all the reasons

[2:32:07] Voice 7: elucidated i wouldn't say that however um yeah i mean we've we've already identified that of

[2:32:16] Voice 7: Of course, the trustee could bring it in as a late item at the last minute, walk it in.

[2:32:24] Voice 7: I don't know.

[2:32:25] Voice 7: I think in terms of time considerations, I'd rather not have this.

[2:32:33] Voice 7: But again, we know that the trustee could walk it in as a late item and maybe it would be there.

[2:32:39] Voice 7: Ultimately, it's, yeah, I'm not really in support of putting this on there.

[2:32:44] Voice 7: but if it does go on uh i i i know how i'll be approaching it okay trustee

[2:32:52] Voice 11: elliott you have

[2:32:52] Voice 11: something the conclusion states what the mover is trying for is a committee of the whole meeting

[2:33:00] Voice 11: which we don't have policy for like we exactly

[2:33:05] Voice 5: so

[2:33:06] Voice 11: it's it's like the the the reasoning is here

[2:33:10] Voice 11: but the outcome that the person wants is not supported in any structure that we currently

[2:33:16] Voice 11: have so the request itself is needs the staff input and and to be understood what is possible

[2:33:24] Voice 11: in our policy framework currently yeah

[2:33:27] Voice 12: and i was if i may just switch here that's exactly correct

[2:33:30] Voice 12: that if you want to change how you do business like have a committee of the whole yeah then

[2:33:35] Voice 12: And should the request be to staff to come back with recommendations on how to make that work, which is policy and probably bylaw.

[2:33:43] Voice 11: You can't ask trustees their opinion on something that is not actually within our purview or the realm of what is possible.

[2:33:51] Voice 11: Right

[2:33:51] Voice 12: now, this would be, we wouldn't run it as a committee of the whole.

[2:33:53] Voice 12: We'd have to run it as a special meeting of trust council.

[2:33:56] Voice 12: That's one thing.

[2:33:57] Voice 12: I think the other thing to consider, too, is the agenda that you have for December

[2:34:01] Voice 12: and whether or not you've got time on that agenda to have any discussion around this,

[2:34:06] Voice 12: given it came in fairly late.

[2:34:09] Voice 13: So I'm going to suggest we not include this in the agenda,

[2:34:12] Voice 13: and I can reach out to Trustee Pola, explain the rationale,

[2:34:16] Voice 13: and advise her that if she wishes to bring this into council as new business off the floor,

[2:34:22] Voice 13: that it be to seek staff advice with respect to formation of committee of the whole can't rush

[2:34:30] Voice 13: this no no it's a

[2:34:32] Voice 11: big piece and it's important i i i understand where trustee bullen's trying to go

[2:34:36] Voice 11: with this i think it's important but it needs to be supported with a full range of possibilities

[2:34:42] Voice 11: and that includes policy ramifications we don't have that here

[2:34:46] Voice 13: okay so is there anybody that

[2:34:51] Voice 13: wants to argue further why we should include this on the agenda for

[2:34:55] Trustee Maude: council i just make the

[2:34:56] Trustee Maude: additional comment is for the reasons stated yeah i think it's a five-minute conversation

[2:35:01] Trustee Maude: trust council saying we can't do it when it when it gets on the table because that's that's what

[2:35:10] Trustee Maude: kind of is it i just i'm reluctant not to put it on the table because it's it's like the wish of

[2:35:16] Trustee Maude: a trustee to put an rfd there and for the reasons iterated i don't think it's anything more

[2:35:21] Trustee Maude: in a five-minute conversation because they're saying we can't do it because we can't have it

[2:35:24] Trustee Maude: well then

[2:35:26] Voice 11: it's a notice of motion yeah and then you do get some more staff support and then you

[2:35:32] Voice 11: do an rfd at the next meeting if this isn't inappropriate because you're driving decisions

[2:35:39] Voice 11: again in this unsupported fashion and the more we allow it

[2:35:43] Trustee Maude: but it's not with all due respect it's

[2:35:45] Trustee Maude: not driving decision because the decision cannot be made because we can't convene a committee it

[2:35:50] Voice 11: It is a request for a decision.

[2:35:51] Voice 11: That's the format.

[2:35:52] Voice 13: Let's hold on here for a second.

[2:35:54] Voice 13: I think that my interest is to seeing trustees be successful.

[2:36:02] Voice 9: Yeah.

[2:36:02] Voice 13: And this is not going to be successful.

[2:36:04] Voice 13: So I don't want to, using Tim's words, shoot this down,

[2:36:08] Voice 13: because that's not a great place to end up.

[2:36:10] Voice 13: I think that the trustee wants to come with a new request for a decision

[2:36:16] Voice 13: as a new business item that asks staff for...

[2:36:21] Voice 13: advice and support on the establishment of a committee hall that's a great place to end up

[2:36:26] Voice 13: and that is successful and i would support that so i think that's what do you do you understand that

[2:36:34] Voice 13: because you're the one that's saying yeah i think we should put it on the table but i think we can

[2:36:38] Voice 13: have success instead of parents not success okay so i'm going to move on seven point five six one

[2:36:46] Voice 13: one non-advanced to the trust council

[2:36:50] Voice 13: and Barry will speak with the proponent.

[2:36:59] Voice 13: 1152, I'm not 100% sure what we're doing about the lunches,

[2:37:02] Voice 13: but should we get

[2:37:03] Voice 13: through delegations?

[2:37:04] Voice 13: We're bringing a pizza luncheon for everybody involved.

[2:37:06] Voice 13: So then we'll just keep going until it shows up.

[2:37:08] Voice 13: Yeah, it'll be a little bit late.

[2:37:10] Voice 13: Yeah.

[2:37:11] Voice 13: Okay.

[2:37:12] Voice 13: So delegation request, we have two here.

[2:37:15] Voice 13: uh uh julie vick opposing campground oh in

[2:37:20] Voice 6: regards to that uh julie vick has subsequently withdrawn

[2:37:24] Voice 6: her request to uh be a delegate she realizes um the public town hall public comment period would

[2:37:31] Voice 6: be more appropriate for her purposes oh i see okay

[2:37:35] Voice 13: um well that's great so uh thank you to

[2:37:38] Voice 13: julie vick for that so she'll be coming in public in the comment period okay although

[2:37:44] Voice 13: she had her

[2:37:44] Voice 13: petition in there which she may or may not want to provide but she could provide that as

[2:37:49] Voice 13: part of your public comment period submission.

[2:37:56] Voice 13: Okay so then at 7.72 then is Deb Ferns Gulf Island Islands sensitive ecosystem mapping?

[2:38:05] Voice 13: Is there any concerns about providing that space to Deb Ferns for that?

[2:38:09] Voice 13: I'm pretty grateful for a past trustee coming to us.

[2:38:12] Voice 13: So then let's advance 7.7.2 to council as a delegation.

[2:38:18] Voice 11: Do we, and there's no materials, just.

[2:38:21] Voice 13: Oh, hang on.

[2:38:23] Voice 13: You know, that's interesting.

[2:38:24] Voice 13: Thanks for that catch because we do require that the material be submitted to us and that

[2:38:30] Voice 13: it be appropriate in order to end up on a public agenda.

[2:38:34] Voice 13: And because we're working in a different mode at the moment, we maybe have not been as thorough

[2:38:38] Voice 13: on that do we have her material no it's on it

[2:38:42] Voice 11: doesn't have a check mark that there's a

[2:38:45] Voice 11: powerpoint or video presentation so it's perhaps just a verbal it may be

[2:38:49] Voice 13: but we also want to be

[2:38:50] Voice 13: sure that whatever the verbal statement is it's going to make i know that den ferns would be okay

[2:38:55] Voice 13: we have to apply the same criteria to everybody yeah so

[2:38:59] Voice 11: request a summary before the late item

[2:39:01] Voice 11: we've

[2:39:02] Voice 13: done it in the past well not just a summary about the presentation that we need the

[2:39:07] Voice 13: presentation prior to the publication of the agenda otherwise it won't be on it

[2:39:13] Voice 9: yeah we've

[2:39:14] Voice 13: done that and i think that that will happen so yeah so then i would say then at 7.7 to to be

[2:39:21] Voice 13: advanced to trust council upon receipt of the presentation materials thank you okay is that

[2:39:30] Voice 13: all right everybody on tim on the line there you've seen us do that before uh

[2:39:37] Voice 11: i'm sure there'll

[2:39:39] Voice 11: There'll be nothing defamatory from them.

[2:39:41] Voice 13: No, but we have to apply the same criteria.

[2:39:44] Voice 11: Yeah, yeah, totally.

[2:39:46] Voice 13: I'm just gonna say town hall or public comment period.

[2:39:50] Voice 13: We are seeing bill C-31 being advanced

[2:39:54] Voice 13: which writing in power and authority

[2:39:55] Voice 13: to the Board of Metro Vancouver

[2:39:57] Voice 13: for managing the Gulf Islands.

[2:39:59] Voice 13: I imagine we'll get some public comment about that.

[2:40:02] Voice 13: Bill

[2:40:03] Voice 11: C-31, oh.

[2:40:05] Voice 13: Yeah, federal.

[2:40:07] Voice 9: Okay.

[2:40:08] Voice 9: um

[2:40:09] Voice 13: it's just unfolding yeah

[2:40:11] Voice 9: okay

[2:40:12] Voice 13: so correspondence at 7.8 uh this is for placement on uh trust

[2:40:21] Voice 13: council's agenda um i didn't see anything that i thought was objectionable here any way shape or

[2:40:30] Voice 13: form so does anybody have any concerns about adding those five pieces of correspondence to

[2:40:35] Voice 13: origin to know anybody so then 7.1 point 7.8 i have a question go ahead uh

[2:40:44] Voice 7: regarding uh happy

[2:40:45] Voice 7: to see that the minister has signed the protocol agreement with snonos um we had a uh deferred

[2:40:53] Voice 7: request for decision from last last trust council to appoint members to the um task force from trust

[2:41:01] Voice 7: council and we deferred it because the minister hadn't um given approval yet can we put the

[2:41:08] Voice 7: request for decision back in uh i from the liskini trust uh committee local trust committee

[2:41:17] Voice 7: perspective we we want to get that task force in place as soon as possible uh director frederick

[2:41:23] Voice 10: dean so as i had understood from council there would be support for issuing our request resolution

[2:41:27] Voice 10: resolution without meeting.

[2:41:28] Voice 10: And I understand we'll likely run that next week

[2:41:30] Voice 10: after we've got this council agenda out

[2:41:33] Voice 10: and we have some staff time to administer that.

[2:41:36] Voice 9: So

[2:41:36] Voice 10: that's why I think we'll proceed as,

[2:41:38] Voice 10: it seemed like I had agreement from council

[2:41:39] Voice 10: to proceed in that direction.

[2:41:40] Voice 10: We just simply haven't had time yet.

[2:41:42] Voice 7: Okay, great, fantastic, thank you.

[2:41:45] Voice 7: Correspondence just to inform that, okay.

[2:41:48] Voice 10: And then I can add chair,

[2:41:50] Voice 10: we will be drafting a letter for the chair

[2:41:52] Voice 10: to respond to this expressing excitement

[2:41:55] Voice 10: to inquire us their preferences as to a signing ceremony

[2:41:58] Voice 10: and dates for the work to be done.

[2:42:01] Voice 13: That's awesome, that was going to be my question

[2:42:03] Voice 13: is that we need to go back to the minutes but back to that.

[2:42:06] Voice 10: And your light letter to the minister is locked out.

[2:42:10] Voice 13: Yeah, this is a significant moment.

[2:42:14] Voice 13: And in fact, the remarks in the letter are spot on

[2:42:18] Voice 13: as we see that there's potential for expansion.

[2:42:21] Voice 13: So 7.8.1 through 7.85,

[2:42:24] Voice 13: who is sentenced to counsel as presented

[2:42:27] Voice 13: Is there any stretch that that response letter might be included in it?

[2:42:31] Voice 13: Just say it above the website.

[2:42:34] Voice 13: No, don't even think about it.

[2:42:37] Voice 13: 7.81, .85, that's the council as presented.

[2:42:41] Voice 13: You know, lunch has just arrived.

[2:42:42] Voice 13: I'd suggest we have it while it's hot,

[2:42:44] Voice 13: and then we can come back to executive committee projects at 12.30.

[2:42:50] Voice 13: Is

[2:42:50] Voice 5: that all right?

[2:42:51] Voice 5: Perfect.

[2:42:52] Voice 5: Well done.

[2:42:55] Voice 5: Thank you, CEO.

[2:42:56] Voice 5: That's very kind.

[2:42:57] Voice 5: High praise indeed, Ed.

[2:42:59] Voice 5: We've only got a patient and a half to work with, isn't that right?

[2:43:04] Voice 5: So, we'll mute here.

[2:43:08] Voice 9: Only two minutes to deadline.

[3:16:21] Voice 9: Hey,

[3:16:26] Voice 13: welcome back everybody to the executive committee meeting of November the 22nd, and we have, if I'm not mistaken, we have accomplished the advancing the work to council here we've done some of our

[3:16:45] Voice 13: our by-law requirements.

[3:16:49] Voice 13: And we're now at executive committee projects

[3:16:52] Voice 13: and at 8.1 of the agenda,

[3:16:57] Voice 13: trust council initiated executive trust council

[3:17:00] Voice 13: meeting improvements discussion.

[3:17:03] Voice 13: And this I think is where we're gonna talk

[3:17:05] Voice 13: about the five items.

[3:17:09] Voice 13: And so CAO, you identified five items there.

[3:17:12] Voice 13: there. So let's get those listed. And then how do you want to advance this? Or is this our thing

[3:17:21] Voice 13: to advance? I'd like to acknowledge what

[3:17:23] Voice 4: the items are. Sure. So I think this would be our third time

[3:17:27] Voice 4: we've discussed this. So this is coming out of September's, you know, just reflections on the

[3:17:31] Voice 4: live meeting on Pender. And also the impacts to staffing and so forth that we're looking at some

[3:17:39] Voice 4: improvements and improvements for the trustee experience that being said there's an irony here

[3:17:44] Voice 4: of course because we had ended up with less staff capacity to deliver this meeting except for people

[3:17:48] Voice 4: stepping up yeah and doing extra work so in the face of that less resourcing we're trying to

[3:17:54] Voice 4: provide enhanced more experience

[3:17:56] Voice 4: yeah so here's what i've taken from our conversations um and

[3:18:02] Voice 4: we're going to implement the first is we're going to have a second screen available for the on-screen

[3:18:09] Voice 4: trustees who are attending electronically so they're not superimposed up beside the agenda

[3:18:15] Voice 4: yeah so um we've got aaron right

[3:18:23] Voice 4: emily emily emily is going to be seated beside me and she is going to manage um the second

[3:18:33] Voice 4: screen so the first screen is going to be managed by daphne the second is going to be emily and

[3:18:37] Voice 4: And that's going to have the agenda and any motions that come up.

[3:18:42] Voice 13: So let me just repeat this.

[3:18:45] Voice 13: First screen is electronic participants managed by Dan.

[3:18:51] Voice 13: Second screen is meeting agenda and motions on that screen.

[3:18:58] Voice 13: Seated beside me at the table.

[3:19:00] Voice 13: And then help me out.

[3:19:02] Voice 13: The third person who's doing the minute taking.

[3:19:05] Voice 13: Is David Marner.

[3:19:06] Voice 13: And he's sitting beside you.

[3:19:07] Voice 13: you oh

[3:19:09] Voice 13: wow that's

[3:19:10] Voice 4: good okay okay so we're going to see how that goes if it doesn't go well and

[3:19:14] Voice 4: we're cratering over there and we need more staff assistance we'll hold david back but for now

[3:19:19] Voice 4: let's see if we can have him there beside you to assist with all the questions of of

[3:19:25] Voice 4: governance legislative

[3:19:26] Voice 4: governance that come up

[3:19:28] Voice 13: and doing the minute taking yes

[3:19:30] Voice 12: yes so that would

[3:19:31] Voice 12: be a question for you that's distracting he needs to let me know so we can adjust because he's

[3:19:36] Voice 12: He's typing. Can he type?

[3:19:42] Voice 11: We should have a typing

[3:19:43] Voice 13: competition. Whose velocity is it?

[3:19:46] Voice 13: Well, you know, I know when it's really intense.

[3:19:48] Trustee Maude: So just don't put Peter in the middle because tomorrow they're in Australia.

[3:19:54] Voice 6: Well, okay.

[3:19:56] Voice 6: Let's talk about that.

[3:19:57] Voice 4: So then that would be to your left, I presume, or to your right.

[3:20:00] Voice 4: That works.

[3:20:01] Voice 4: Whatever works.

[3:20:02] Voice 4: to your other side should be a vice chair who's managing just by writing the names and not

[3:20:10] Voice 4: engaging with the people right the speakers list you

[3:20:14] Voice 13: can keep it

[3:20:14] Voice 4: simple and crossing the names out

[3:20:15] Voice 4: so

[3:20:16] Voice 13: on david on my right because that's my goodie okay

[3:20:18] Voice 4: so david will

[3:20:19] Voice 13: be on your right

[3:20:20] Voice 4: and you pick a vice chair who's going to sit beside you and do that work for you on a piece

[3:20:24] Voice 4: we're going to

[3:20:25] Voice 13: share a piece of paper i'm probably just pointed to david mod i'd be grateful for

[3:20:29] Voice 13: For David Mott, we'll have a piece of paper there.

[3:20:33] Voice 13: Right.

[3:20:34] Voice 13: Writing names down, taking them off as we go.

[3:20:38] Voice 4: You run the meetings.

[3:20:40] Voice 4: By having the corporate secretary there does not mean that all inquiries need to be heard by everybody.

[3:20:46] Voice 4: No.

[3:20:47] Voice 4: They're there to advise you.

[3:20:48] Voice 4: Yeah.

[3:20:49] Voice 4: If a matter or a challenge to the chair comes up at the table, then the responses are owned by trust counsel.

[3:20:55] Voice 4: And if there's an exploratory question of general universal interest or specific interest,

[3:21:01] Voice 4: sure enough.

[3:21:02] Voice 4: But that's your resource.

[3:21:04] Voice 4: Yeah.

[3:21:06] Voice 4: I'm good with that.

[3:21:07] Voice 4: Right.

[3:21:07] Voice 5: And so I

[3:21:07] Voice 4: can't hear what David's saying.

[3:21:09] Voice 4: If you're just asking him a question around, well, how many things should I do it this

[3:21:13] Voice 4: way?

[3:21:14] Voice 4: Your answers.

[3:21:15] Voice 4: Thanks very much.

[3:21:16] Voice 4: Right.

[3:21:17] Voice 4: It's a resource that I'm using to assist people.

[3:21:19] Voice 4: Okay.

[3:21:21] Voice 4: So that's two.

[3:21:22] Voice 13: And so let me just, we want to be really clear.

[3:21:27] Voice 13: David is going to respond to my COVID or any other technical questions that I have about motions or deferring or move the order or a call on the judgment of the chair and all those sorts of things.

[3:21:43] Voice 13: Two-third votes and 50-50 votes.

[3:21:45] Voice 13: Yeah.

[3:21:46] Voice 13: All of these.

[3:21:47] Voice 13: That advice is to me and to me only.

[3:21:51] Voice 13: And I articulate that to counsel if they want to know what it is.

[3:21:57] Voice 4: yeah well what might happen is you might want him to explain something to council that's fine

[3:22:01] Voice 4: but this is to

[3:22:02] Voice 4: make the meetings go more efficiently and provide you a resource around

[3:22:07] Voice 4: oh david is not having to ask a robert's rules question from across the floor like we used to

[3:22:13] Voice 4: have to do see if it works yeah

[3:22:14] Voice 13: and then the key there is let's keep our let's stay in our lanes

[3:22:17] Voice 13: right like keep our uh our responsibilities clear so i'm running the meeting you're telling

[3:22:22] Voice 13: me who's next on the speakers you're telling me about legislation right so we're not yeah

[3:22:26] Voice 13: Yeah. Excuse me. Absolutely.

[3:22:28] Voice 13: And David's managing the vote.

[3:22:30] Voice 9: Yes. Okay.

[3:22:32] Voice 9: I would also, David,

[3:22:36] Voice 9: if it's obvious,

[3:22:39] Voice 9: if it's 22 to 2,

[3:22:41] Voice 9: you

[3:22:42] Voice 4: don't have to wait

[3:22:43] Voice 4: for, okay,

[3:22:45] Voice 4: that's 2, right? Like you can go

[3:22:47] Voice 4: that carries.

[3:22:48] Voice 13: Yeah. I was trying to do that

[3:22:51] Voice 13: more as we've gotten along recently.

[3:22:53] Voice 13: You know, I was angled

[3:22:55] Voice 13: about it for a while, but yeah,

[3:22:57] Voice 13: absolutely. If it's

[3:22:58] Voice 13: if it's clearly a majority it's one that's not and we've had too many that are not there we

[3:23:03] Voice 4: haven't had a lot of calls for counting of votes and

[3:23:07] Voice 13: we're not doing no electronic voting other

[3:23:10] Voice 13: than on the screen yeah yeah and you'll be

[3:23:12] Voice 13: also watching

[3:23:13] Voice 9: this for that

[3:23:14] Voice 13: yeah and

[3:23:15] Voice 9: you will be keeping

[3:23:16] Voice 13: an eye out for the speakers on the screen and so that's where it might get a little troublesome

[3:23:22] Voice 13: because we'll want to make sure that speakers on the floor and speakers on the screen typically

[3:23:26] Voice 13: I do that in batches and that's maybe the most effective way to do that.

[3:23:30] Voice 12: Yeah you can talk with Vice Chair Maud on how if he's looking after it how you would like that to

[3:23:35] Voice 12: work.

[3:23:35] Voice 13: Yeah yeah and I just have a piece of paper like you've probably seen me do it and just get

[3:23:40] Voice 13: the initials and I take them down and wipe wipe them off and it's another piece of paper however

[3:23:45] Voice 13: you want to manage it.

[3:23:46] Trustee Maude: We have another another method where you use index cards put people's

[3:23:51] Trustee Maude: names on them so there'll just be a stack of cards in a row to pick the card boom boom

[3:23:57] Trustee Maude: i'll explain it to you you'll like it

[3:23:59] Voice 13: i don't know because you've got to sort out the index

[3:24:01] Voice 13: card or are you writing out the index card i'm sorry it's okay yeah there'll

[3:24:06] Voice 4: only be three index

[3:24:07] Voice 4: cards used so i think it's good so uh i think it's working let

[3:24:12] Voice 11: frequent flyers go in that bin over

[3:24:14] Voice 4: there be

[3:24:15] Voice 4: prepared i need to know that it's gonna work yeah that's all good second screen

[3:24:21] Voice 4: corporate secretary at table um changing and how the meeting screens are things so that's the three

[3:24:30] Voice 4: things so far we've changed the layout of this we put new business early so it's not a rush at the

[3:24:37] Voice 4: end okay so

[3:24:38] Voice 4: that's the fourth element um there's no electronic queue anymore so we won't use the

[3:24:44] Voice 4: electronic queue we had as a tech innovation we're just going with your hands up and the last reading

[3:24:53] Voice 4: chair luckham is chairing parameters and that's where your colleagues and us and as you work

[3:25:00] Voice 4: towards um where you want to be with this have looked at maybe three or four things that you're

[3:25:04] Voice 4: looking at to facilitate the meetings um to a more efficient conclusion but also giving people

[3:25:13] Voice 4: as maximum opportunity to have their say plus um not having redundant conversations go on and on

[3:25:22] Voice 4: and on and on or repetition and repetition so um there's probably three or four things that you

[3:25:30] Voice 4: we've talked about you've had responses in that in that previous report my advice to you is in

[3:25:36] Voice 4: your report out to trust council that you go this is the rule this is well this is how that i think

[3:25:42] Voice 4: everyone collectively says we could make some improvements that are going to make it better

[3:25:46] Voice 4: for everybody yeah here's what we've done and it could be the three or four things i've just said

[3:25:52] Voice 4: um and also here's how i'm intending on dealing with motions discussions and stuff about and see

[3:26:00] Voice 4: if there's any of those changes so so

[3:26:05] Voice 13: that's all good um so i think you know that does need to be

[3:26:12] Voice 13: if there's not self-management of time with individuals speaking to the issue in a minute

[3:26:17] Voice 13: or two minutes, because that self-management doesn't seem to necessarily be broadly adopted

[3:26:24] Voice 13: by others, everybody. And so what's the recommendation there? Are we doing time

[3:26:33] Voice 13: limit or am I cutting somebody off or what is the recommendation?

[3:26:36] Voice 4: My recommendation to you,

[3:26:38] Voice 4: you, having done this, though I wouldn't consider myself an expert, is that this is not time

[3:26:43] Voice 4: management. It's not a time management issue. It's a content management issue. Meaning if you've

[3:26:51] Voice 4: heard from someone, the point is being made, and I'm going to just do it right now. If you've heard

[3:26:57] Voice 4: from someone and the point is being made, and you've heard from someone and the point is being

[3:27:02] Voice 4: made, and that point was made and you've heard from somebody, you know, that's three times I've

[3:27:07] Voice 9: said the same

[3:27:08] Voice 4: thing right to the next speaker yeah so it would be with respect thank you very

[3:27:13] Voice 4: much for your point we understand we're moving on to the next speaker instead of there can be a

[3:27:19] Voice 4: some humans have a 10 second loop a two minute loop a five minute loop and part of the art of

[3:27:26] Voice 4: the game i guess is getting those new pieces that's not second and third time speaking that's

[3:27:32] Voice 4: first time speaking for

[3:27:33] Voice 4: your initial foray it's tough trust council is not used to that and in

[3:27:37] Voice 4: fact most trustees want more time to speak not less so it's whether or not they and you want to

[3:27:44] Voice 4: go at some point thank you very much we've got that moving on or we've heard enough yeah and

[3:27:51] Voice 13: we've heard that enough we heard that in the previous and if that goes poorly david if that

[3:27:58] Voice 4: goes poorly, someone might challenge a wheelbarrow chair. And then we have to start looking at that

[3:28:06] Voice 4: muscle. And maybe there's a period of difficulty until we move into a new day. But if that's

[3:28:10] Voice 4: something you're interested in, I think it's that more than it's you got two minutes, you got two

[3:28:14] Voice 4: minutes, you got two minutes. There's people who can grab the whole room in 30 seconds

[3:28:21] Voice 13: or 10

[3:28:24] Voice 13: No, well, you know, Elie Miene said, if you cannot articulate a message in a reasonable

[3:28:32] Voice 13: amount of time, then you actually haven't necessarily thought of the other person.

[3:28:38] Voice 13: And you know, that's tough to say, but we need people to be succinct, speak to the point,

[3:28:46] Voice 13: not speak about others, and please don't repeat.

[3:28:48] Voice 13: Well, what

[3:28:50] Voice 4: this does give you the room to do, sir, is if someone strikes on a great

[3:28:53] Voice 4: theme that everyone likes and it lifts the conversation, they can talk for 20 minutes.

[3:29:01] Voice 5: Yeah.

[3:29:02] Voice 4: Do you see what I'm saying?

[3:29:03] Voice 4: About 20 minutes.

[3:29:04] Voice 4: Five.

[3:29:05] Voice 4: Yeah.

[3:29:06] Voice 4: Yeah.

[3:29:06] Voice 4: Okay.

[3:29:07] Voice 13: Okay.

[3:29:07] Voice 13: I get it.

[3:29:09] Voice 13: I'm offered what I can offer.

[3:29:10] Voice 13: If there's a beautiful story unfolding, we want to hear it.

[3:29:14] Voice 13: If it's a repetition of an old story, we don't necessarily want to hear it.

[3:29:21] Voice 13: So, just this first time speaker, second time speaker, third time speaker, how is the index

[3:29:26] Voice 13: card going to manage that?

[3:29:28] Trustee Maude: You go to the bottom of the pile.

[3:29:30] Trustee Maude: Oh, that's okay.

[3:29:32] Trustee Maude: Because I think it's their rotation.

[3:29:34] No.

[3:29:35] And I think, you know, we're just going to have to work for the first couple of days

[3:29:37] to see how it works.

[3:29:39] Trustee Maude: But, you know, I absolutely agree with the CEO about the time stuff.

[3:29:45] Trustee Maude: stuff, I hate the two minute thing because I've seen so many brilliant speeches cut off

[3:29:51] Trustee Maude: in

[3:29:51] Voice 5: two minutes and

[3:29:51] Trustee Maude: one second and it's like some people take it,

[3:29:55] Trustee Maude: but I have seen it done.

[3:30:00] Trustee Maude: The ability to let somebody to process their thought

[3:30:05] Trustee Maude: and say what they need to say,

[3:30:08] Trustee Maude: and I've seen it countless times at Denman,

[3:30:11] Trustee Maude: sometimes it takes five minutes.

[3:30:13] Trustee Maude: But, you know, to take the breath out of the room is bothersome to me.

[3:30:18] Trustee Maude: But it's the respectful part.

[3:30:21] Trustee Maude: Like, certainly, first go around, I'm really saying.

[3:30:23] Trustee Maude: Like, second go around, no, no, no.

[3:30:25] Trustee Maude: You probably, unless you have something really good to say,

[3:30:29] Trustee Maude: shut them down. Or

[3:30:31] Voice 5: not get them promoted to the top. Because

[3:30:35] Voice 13: the other thing is, of course,

[3:30:38] Voice 13: if people are speaking a second or third time, then obviously that conversation has been

[3:30:45] Voice 13: blocked out because there's not anybody else wanting to step into that venue. So we've heard

[3:30:51] Voice 13: all of these stories

[3:30:52] Voice 11: yeah it's when when a person is repeating something it's also because they

[3:31:00] Voice 11: won't accept that their view or where the conversation is going is not going to land

[3:31:09] Voice 11: where they want to be and so this is where it comes back to i was asking if there was another

[3:31:19] Voice 11: way to take the tone of the room rather than just the last speaker of is everybody else ready to

[3:31:26] Voice 11: move to a decision rather than oh do we need to hear any more information well

[3:31:31] Voice 13: i do generally do

[3:31:32] Voice 13: that are we ready yeah for

[3:31:34] Voice 13: a vote and that's when i look around the room and indeed so those are

[3:31:38] Voice 13: cues right am i ready for the vote can we pause and um and ideally if we see you don't want to

[3:31:44] Voice 13: a winger there too much because then people just go oh well i'll put up my hand but we need to

[3:31:49] Voice 13: actually be really thoughtful about the conversation not just casual but

[3:31:54] Trustee Maude: but at the end of the day

[3:31:55] Trustee Maude: you're the chair yeah and

[3:31:57] Trustee Maude: and so you know if people need to respect that it allows you to

[3:32:02] Trustee Maude: manage the meeting in the way that it works for you yeah appreciate and and and so far over many

[3:32:09] Trustee Maude: years you've done an excellent job like i haven't heard a lot of people saying that you know the

[3:32:13] Trustee Maude: the meetings are out of control.

[3:32:15] Trustee Maude: So it's do what you're doing

[3:32:18] Trustee Maude: and we support what you're doing.

[3:32:20] Trustee Maude: Just do

[3:32:21] Voice 13: it better and have broader support.

[3:32:23] Voice 13: So first and second and third voters.

[3:32:25] Voice 13: So the next dilemma here and wondering,

[3:32:28] Voice 13: chairman, are you also attending in person?

[3:32:33] Voice 7: I'll be attending in person, yes.

[3:32:38] Voice 7: I was

[3:32:39] Voice 7: just gonna mention that

[3:32:42] Voice 7: I think there's no harm in the chair

[3:32:47] Voice 7: uh make a reference uh when looking for speakers to is does anyone have anything new to add um i

[3:32:55] Voice 7: think that's a useful sort of recurrent uh comment that can come from the chair um so that we're just

[3:33:03] Voice 7: making it explicit you know we want to hear from people but is there anything new because i think

[3:33:08] Voice 7: that's the the repetition is is what we're trying to avoid no

[3:33:12] Voice 13: but and that's really great so the

[3:33:13] Voice 13: The reason I ask about other participants

[3:33:15] Voice 13: is because the next situation

[3:33:17] Voice 13: is where a motion's on the floor

[3:33:18] Voice 13: and it gets amended.

[3:33:20] Voice 13: And then you've got to pause the speakers list, right?

[3:33:22] Voice 13: And create a new speakers list.

[3:33:24] Voice 13: And so you need to have multiple card decks

[3:33:26] Voice 13: in order to be able to facilitate that

[3:33:28] Voice 13: to make sure that...

[3:33:29] Voice 13: Because that's one of the criticisms.

[3:33:31] Voice 13: Well, I had my hand up before.

[3:33:32] Voice 13: I had my hand up

[3:33:33] Voice 13: and I wanted to talk about the original motion.

[3:33:36] Voice 13: Well, okay,

[3:33:36] Voice 11: now we're on

[3:33:37] Voice 13: an amendment, right?

[3:33:39] Voice 13: And so you're

[3:33:40] Voice 11: going to have to

[3:33:41] Voice 11: manage that.

[3:33:42] Voice 11: that's the most one of the most confusing parts of the debate

[3:33:46] Voice 11: because you lose the original thread

[3:33:48] Voice 11: and that's why my request was can we clarify what is the resolution that we're going to debate make

[3:33:55] Voice 11: sure everyone's ready on this question rather than let's now have a circular debate about some

[3:34:02] Voice 11: aspect of that that people aren't ready to come to decision on so taking the tone of the room to

[3:34:08] Voice 11: understand do we understand so i'm going back to lisa's warns um presentation the chair training

[3:34:15] Voice 11: and the the point i was about to make her there's one question to clarify sorry a lot of notes

[3:34:28] Voice 11: so put into the how many of you here are ready to make a decision

[3:34:33] Voice 11: the second question is if you aren't what do you need to help you get there

[3:34:37] Voice 11: Well, is there more information, but do we need staff reporting? Do we need,

[3:34:43] Voice 11: is there a contextual analysis? Is there more debate? So what is it that's needed rather than

[3:34:53] Voice 11: are you ready to make a decision? Is the question clear is the first thing.

[3:34:57] Voice 9: Yeah.

[3:34:58] Voice 11: Are you ready to make a decision? If not, what do you need to help you get there? Right.

[3:35:03] Voice 11: and

[3:35:03] Voice 13: I'd probably do two of the three things

[3:35:06] Voice 13: on a regular basis.

[3:35:07] Voice 13: Are we ready?

[3:35:08] Voice 13: Does everybody understand the question?

[3:35:10] Voice 13: And then this kind of comes,

[3:35:11] Voice 13: and the more debate part is interesting

[3:35:15] Voice 13: because I think that's easy with five councillors.

[3:35:17] Voice 13: It's hard, but shouldn't discount it.

[3:35:29] Voice 9: The dilemma here is on that clarity

[3:35:32] Voice 13: of what the motion is on the screen.

[3:35:34] Voice 13: We struggled with getting those motions up on the screen

[3:35:37] Voice 13: and getting the amendments up on the screen because indeed that and in fact in the ideal

[3:35:41] Voice 13: situation the original motion says right there original motion amendment right here so that

[3:35:46] Voice 13: when everybody looks at the screen they go oh we're on the amendment because we just don't need

[3:35:50] Voice 13: all that nonsense so how are we what do we how can we facilitate that in a meaningful way we've got

[3:35:57] Voice 5: nothing new to offer but if the emily being dedicated yeah

[3:36:05] Voice 4: maybe less confusion around

[3:36:06] Voice 4: but we get so many we get collective sentence doing all pronouns white trust council trustees

[3:36:15] Voice 4: we get uh um half the things sent and then the amendment not you know so i think you just have

[3:36:23] Voice 4: to suffer

[3:36:23] Voice 13: so i was hoping not to suffer so let me just i'm talking out loud here yeah we're trying

[3:36:30] Voice 4: to plan a better future i just

[3:36:32] Voice 4: don't think there's you're gonna mind that part of it

[3:36:35] Voice 4: that much that's not that bad that part that's as good as many

[3:36:39] Voice 13: organizations have so we've got

[3:36:41] Voice 13: two screens one with everybody on it that never changes just people moving back the other screen

[3:36:45] Voice 13: has the uh the business item that we're on on the screen yeah i'm presuming that that can be

[3:36:51] Voice 13: dropped away and the motion can be copied and pasted or whatever that's right on there right

[3:36:56] Voice 13: Right. And so. So there's two scenarios, amendments to motion and just new motions.

[3:37:05] Voice 13: The best practice is write it down on a scribbly note or even or, you know, I don't even really care for chatting and emailing.

[3:37:14] Voice 13: It just gets more write it down on a scribbly note. Make sure it's what the motion you want and hand it in.

[3:37:20] Voice 13: I think about it in advance like that. If you if you're coming into a meeting and you already know you've got a gut feeling,

[3:37:26] Voice 13: you know that you're going to want to amend that have your motion and your thinking clear because

[3:37:32] Voice 13: the trouble is is that when somebody makes a motion they're really thinking out loud and they

[3:37:37] Voice 13: haven't thought it through so that it can be articulated properly and indeed put up on the

[3:37:43] Voice 13: screen so what can i see there in terms of that spark because you know i'm constantly you know

[3:37:50] Voice 13: because i i want everybody to be clear my dad say can i get that motion up on the screen

[3:37:54] Voice 13: and so now ideally i'd like to rely on that too much if they say hey

[3:37:59] Voice 4: let's paint it red i think

[3:38:01] Voice 4: the question is are we painting it red oh and

[3:38:04] Voice 1: i think you can just

[3:38:04] Voice 4: i think a third of these

[3:38:06] Voice 4: everyone kind of knows what they're working on to be honest there are some resolutions that are

[3:38:11] Voice 4: more complex financially financial implications contextual okay you got to get every word just

[3:38:19] Voice 4: just perfect yeah um

[3:38:21] Voice 4: and then you have to just take a break put the time in get the right thing

[3:38:24] Voice 4: up

[3:38:24] Voice 13: there so you know what i'm gonna do there then and so thank you for that is i'm gonna rely upon

[3:38:29] Voice 13: your vice chairs and i gotta look at you and when in that moment are we clear

[3:38:34] Voice 11: on that you can't just

[3:38:35] Voice 11: it can't just be a look it's not fair to the rest of council if they don't understand the process

[3:38:42] Voice 11: and what lisa's warren was talking about is there are options but to be fair to everybody

[3:38:47] Voice 11: you have to create

[3:38:48] Voice 11: it so in in the chair training there's a section called criteria to make

[3:38:54] Voice 11: decisions and what was discussed is if and we're moving into decision making maybe yeah um what

[3:39:03] Voice 11: was discussed if these six key areas are covered you're ready to make a decision and what we need

[3:39:09] Voice 11: to make clear is it's not just a signal to vice chairs are we ready to make a decision it's

[3:39:14] Voice 11: Is it in our mandate and jurisdiction, risk management? Is it within our risk parameters? Are we legally able to make this decision? Financially, do we know the implications, staff capacity and resources, and have we had public input?

[3:39:30] Voice 11: And so issues that are brought forward from floor, then if you have this list of these have been covered, regardless of all the other input that's coming from trustees, and now we canvass the room, are you ready to make a decision?

[3:39:49] Voice 11: We know that we have the data before us to make that decision.

[3:39:53] Voice 11: It's not our interpretation of are we ready.

[3:39:57] Voice 11: There's criteria.

[3:40:01] Voice 13: So, my original question there about relying on the Vice Chair, so now that we're ready,

[3:40:07] Voice 13: is there a sense, do you have a sense that Council understands what this motion is about?

[3:40:13] Voice 13: I'm so much sure we're ready.

[3:40:15] Trustee Maude: So we're at the one person's judgment, smoking judgment.

[3:40:19] Trustee Maude: To me, where we always go off the track, and I don't think there's any way we can do it

[3:40:26] Trustee Maude: unless there's a procedure, it's always the amendments.

[3:40:29] Trustee Maude: Yes.

[3:40:30] Trustee Maude: it's the micromanaging of the motions

[3:40:35] Trustee Maude: I've been involved with local government my whole life

[3:40:36] Trustee Maude: and it's only been a trust council

[3:40:39] Trustee Maude: where I've seen the amendments

[3:40:41] Trustee Maude: derail things

[3:40:43] Trustee Maude: and I don't know if it's the way

[3:40:45] Voice 13: it's 26 people

[3:40:47] Voice 13: I guess

[3:40:48] Voice 13: I don't even

[3:40:49] Trustee Maude: think the number of people

[3:40:50] Trustee Maude: but you go to a municipal council

[3:40:54] Trustee Maude: an amendment is just

[3:40:55] Trustee Maude: normally boom boom done

[3:40:58] Voice 13: if

[3:40:58] Trustee Maude: they have committee of the whole

[3:41:00] Voice 13: that have thought that through.

[3:41:01] Trustee Maude: I think you're right.

[3:41:03] Trustee Maude: Because I think

[3:41:06] Trustee Maude: at Trust Council, it's very difficult

[3:41:08] Trustee Maude: because you've got something

[3:41:09] Trustee Maude: clearly articulated on the

[3:41:12] Trustee Maude: wall, and then somebody

[3:41:14] Trustee Maude: wants to micromanage it.

[3:41:16] Trustee Maude: And then two people want to micromanage it.

[3:41:18] Trustee Maude: Then three people jump in.

[3:41:19] Trustee Maude: And all of a sudden, you're 45 minutes on an amendment

[3:41:21] Trustee Maude: that fails.

[3:41:23] Voice 13: Yeah, no, exactly.

[3:41:25] Trustee Maude: It's very frustrating. I don't know

[3:41:28] Trustee Maude: procedurally.

[3:41:29] Trustee Maude: what do you think if there's anything do you think i think

[3:41:32] Voice 4: we've got five things we've talked

[3:41:35] Voice 4: about we're improving we're not going to get the whole world in one fell swoop you've got some

[3:41:41] Voice 4: tools that you're going to emphasize yeah and

[3:41:44] Voice 4: we'll just live through the getting the agenda

[3:41:47] Voice 4: up on the thing i i don't know how to get emily's email holds our

[3:41:51] Trustee Maude: sts like it's not feasible or what

[3:41:54] Trustee Maude: Well, I wouldn't have Lori, so I would put it right at the bottom of the screen.

[3:41:58] Trustee Maude: Yeah, so either on the screen or write it down on paper.

[3:42:01] Voice 4: I can almost guarantee you no local governments do this,

[3:42:06] Voice 4: where councillors are sitting around a table and they're emailing the admin assistant

[3:42:09] Voice 4: who's then putting it on the screen.

[3:42:11] Voice 13: That's not a thing.

[3:42:11] Voice 13: No, like at UBCM, right, the chair goes,

[3:42:15] Voice 13: if you put that in writing to the clerk, get out of here.

[3:42:19] Voice 4: Right.

[3:42:19] Voice 13: End of story, right?

[3:42:20] Voice 13: right well

[3:42:22] Voice 4: maybe anyway so i don't think you're going to solve all that like right now but i think

[3:42:25] Voice 4: you've pulled out three or four key pieces say hey if you've got something because the trustee's

[3:42:33] Voice 4: coming up with a resolution it's either the resolution that's they're either supporting

[3:42:37] Voice 4: the resolution that's in the book or they're amending it or they're coming up with a totally

[3:42:43] Voice 4: new thing yeah which then they have to write out right

[3:42:47] Voice 4: that's the best version okay

[3:42:49] Voice 13: well we can

[3:42:50] Voice 13: But I want to go back to what we said there, those six principles, this, this, and this, and this.

[3:42:55] Voice 13: This is where the dilemma often falls, because somebody says something like, it doesn't really matter,

[3:43:03] Voice 13: that they haven't thought about the legal, they haven't thought about the process, they haven't thought about the resources,

[3:43:07] Voice 13: or any

[3:43:07] Voice 13: of these things, and yet they want this to go forward.

[3:43:10] Voice 13: And they've got a group of their colleagues that want to support and play for it.

[3:43:13] Voice 13: So they want to have, you know, specific, I want to paint this red.

[3:43:17] Voice 11: and

[3:43:18] Voice 13: we haven't gone to staff and said what color paints do you have

[3:43:22] Voice 11: i'll give you an example

[3:43:23] Voice 11: so last december we had a trustee i'm very fond of who wanted to have all in-person

[3:43:29] Voice 11: trust council meetings it was very important they saw the degradation of um decision making

[3:43:35] Voice 11: through zoom and this was advanced as this is this is what i've seen they've got history behind them

[3:43:42] Voice 11: they have totally legitimate position um and the legal that sorry the financial implications staff

[3:43:50] Voice 11: capacity and resources was not able to be considered and we made that decision at trust

[3:43:56] Voice 11: council which then has put us in a position right now of we've lost staff because we had such a

[3:44:05] Voice 11: a stressful, tender meeting.

[3:44:09] Voice 11: And so those six criteria,

[3:44:11] Voice 11: is it in our mandate and jurisdiction,

[3:44:13] Voice 11: the risk management aspect,

[3:44:14] Voice 11: the legality, financial, staff capacity,

[3:44:17] Voice 11: resources, and public input?

[3:44:18] Voice 11: Any new business,

[3:44:21] Voice 11: any motion advanced at council

[3:44:22] Voice 11: should run through that matrix

[3:44:24] Voice 11: before it's considered

[3:44:26] Voice 11: because we don't have time

[3:44:28] Voice 11: to debate that on the floor

[3:44:29] Voice 11: if it doesn't have the information.

[3:44:31] Voice 11: So I asked for a briefing

[3:44:33] Voice 11: from our administrative services,

[3:44:35] Voice 11: is how much does it cost to have in-person meetings so we have the financial angle for that

[3:44:42] Voice 11: so trustees if they want to do a fundamental change in any of our management or meeting

[3:44:50] Voice 11: procedures or anything it should have those six areas covered and that was in our chair training

[3:44:57] Voice 11: which we've already paid for just move

[3:45:00] Voice 4: forward to that next item like we dealt with the meeting

[3:45:04] Voice 4: improvements and

[3:45:06] Voice 5: we find the next structure decision in discussion yeah

[3:45:09] Voice 13: i i think we're

[3:45:11] Voice 13: going to do fine we've got the fundaments of making a better situation okay and we'll have

[3:45:16] Voice 13: to be flexible on the fly um so let's let's actually purposefully stop after day one and go

[3:45:23] Voice 13: how'd that work yeah okay day two same thing how'd that go and then we want to come out at day three

[3:45:28] Voice 13: but i recommend you send in

[3:45:31] Voice 4: your note to trustees here's how it's going to be different

[3:45:34] Trustee Maude: So if somebody has an amendment or a motion, it has to be submitted in writing to the clerk.

[3:45:42] Trustee Maude: Is that where we're standing?

[3:45:45] Voice 13: I'm asking that.

[3:45:47] Trustee Maude: Yes.

[3:45:48] Trustee Maude: So that can be part of your message.

[3:45:50] Voice 13: So can we make sure that there's a little notepad of paper at every person's seat so that they can write that down and submit that piece of paper?

[3:45:59] Voice 11: Hotel stationery.

[3:46:00] Voice 13: Those

[3:46:00] Trustee Maude: guys have that all the time.

[3:46:01] Voice 11: Including patents.

[3:46:02] Trustee Maude: So you should have used that discipline.

[3:46:07] Trustee Maude: Because then we're not composing stuff on the fly.

[3:46:11] Voice 11: You just can't compose stuff.

[3:46:14] Voice 11: And receiving things electronically like that is just going to be...

[3:46:19] Trustee Maude: I think if that one change works...

[3:46:21] Voice 11: We

[3:46:22] Voice 13: don't need to use chat for anything, honestly,

[3:46:24] Voice 13: because not everybody's watching.

[3:46:26] Voice 13: I am not watching.

[3:46:27] Voice 12: No, I hate chat.

[3:46:28] Voice 12: I hate it.

[3:46:30] Voice 12: Shouldn't be using it at all.

[3:46:31] Voice 12: No,

[3:46:31] Voice 13: we shouldn't be using it. In fact, I've said a couple of

[3:46:34] Voice 12: times, turn it off.

[3:46:35] Voice 13: But staff like to use it.

[3:46:37] Trustee Maude: Well, I don't think we should be using it.

[3:46:39] Trustee Maude: But administratively, can we make it just so staff can use this chat?

[3:46:43] Trustee Maude: I never use the chat.

[3:46:44] Trustee Maude: No, but say if Claire wants to say something to Peter,

[3:46:48] Trustee Maude: and just pop a message up to him.

[3:46:50] Trustee Maude: I don't think so.

[3:46:51] Trustee Maude: So disable chat off of it.

[3:46:55] Voice 13: Let's move on.

[3:46:57] Voice 13: I really appreciate the conversation.

[3:46:58] Voice 13: let's keep it fluid and I think we're going to have better helps a structured decision-making

[3:47:08] Voice 13: discussion only here we are

[3:47:09] Voice 4: so and I think we're good on your points so exciting this has been

[3:47:18] Voice 4: tasked with mean it's a topic I wrote early early in the term for the new term I wrote you a report

[3:47:23] Voice 4: and I brought it to the governance committee folk and they lingered on it for a moment

[3:47:29] Voice 4: and everyone acknowledges there's an element here that being said because we're all honest

[3:47:35] Voice 4: with each other we have daily expressions where this is not an important idea we've had four of

[3:47:41] Voice 4: them today yeah

[3:47:43] Voice 9: so

[3:47:44] Voice 4: does this need to be worked on probably that this is on your agenda now

[3:47:53] Voice 4: came out of some of the experiences over the last two or three weeks with chairing just

[3:47:57] Voice 4: generally in committees right and the idea that could we combine a chair training for all of

[3:48:06] Voice 4: trust council in the new year so we i think we had a very good session last time with your person

[3:48:12] Voice 4: who happens to also have an interest in structured decision making that would tie the decision making

[3:48:18] Voice 4: process to structured decision making itself which is a bigger topic and it lends itself to

[3:48:24] Voice 4: the six or seven criteria uh that the vice chair has just developed otherwise i'm waiting on this

[3:48:31] Voice 4: topic until we have a corporate plan because then a structured decision making process would flow

[3:48:36] Voice 4: along with the new corporate plan we need to know how much something costs um how many resources are

[3:48:43] Voice 4: associated with that does it because our strat plan need to be amended or not and then that

[3:48:48] Voice 4: yeah those

[3:48:49] Voice 4: things are the expression of structured decision making right yeah yeah

[3:48:53] Voice 4: so it's a part two

[3:48:55] Voice 4: thing i don't think you have to spend a ton of time on this right this second if you don't want

[3:48:59] Voice 4: to but if you think it's a good idea to assist with your ltcs and committees to have a trust

[3:49:08] Voice 4: council session with lisa's ward to tap into the chair training we did last time

[3:49:15] Voice 4: plus layering some strategic substructures

[3:49:18] Voice 4: so we can make that happen in the new year.

[3:49:20] Voice 4: I think we need to do that.

[3:49:22] Voice 11: It would be helpful because going into our strategic planning

[3:49:24] Voice 11: is going to be a mess unless we have a framework

[3:49:28] Voice 11: that everybody agrees upon.

[3:49:30] Voice 11: And it doesn't have to be the right framework,

[3:49:34] Voice 11: your preferred framework,

[3:49:36] Voice 11: but it has to be a recognized framework that we buy into.

[3:49:40] Voice 11: Otherwise, we'll be involved in all directions.

[3:49:43] Voice 11: we're going to ask this question is this going to be a facilitated discussion are we bringing

[3:49:47] Voice 11: somebody outside or is that going to be Russ and it'll be a mess so I what I heard in Lisa's one's

[3:49:54] Voice 11: training and thank you so much for bringing it up bringing her because I think it was excellent

[3:49:58] Voice 11: was this just there's a whole range of ways that we could approach it including red and green paddles

[3:50:04] Voice 11: with I'm ready to make a decision a matrix of analysis of do we have all the information

[3:50:10] Voice 11: in order to be able to make a decision and if an outside expert were to sort of bring those

[3:50:18] Voice 11: options and then trustees can talk about how we do this together is that when the committee of

[3:50:26] Voice 11: the whole discussion happens as well there's a lot there I

[3:50:33] Voice 9: mean I need a

[3:50:34] Voice 13: framework for committee

[3:50:34] Voice 13: of the whole certainly having a mutual understanding of behavior expectation

[3:50:39] Voice 13: expectation, civility, all sorts of components.

[3:50:46] Voice 13: So, yeah, so let's get her in.

[3:50:48] Voice 11: But where does it fit with the corporate planning process?

[3:50:50] Voice 11: I think that's a good point because we don't want to do competing.

[3:50:55] Voice 13: But we're just talking about meeting expectations.

[3:51:01] Voice 11: Meeting facilitation, maybe, rather than chair training.

[3:51:05] Voice 4: Well, I think if EC thinks there's value here at this trust council meeting,

[3:51:10] Voice 4: as simply as this you could go we've been discussing we've all now done a year of

[3:51:16] meetings together in various forms yeah ec thinks there might be benefit in everyone hearing

[3:51:22] about what chairing is like and how you come to a

[3:51:26] Voice 5: good decision we're thinking of scheduling a

[3:51:28] session for you on it yeah who

[3:51:31] Voice 4: doesn't like this idea we've

[3:51:33] Voice 5: already had the training

[3:51:34] Voice 5: do we know its quality

[3:51:35] Voice 4: so how do

[3:51:37] Voice 13: we get that on the agenda i just wasn't really making a

[3:51:41] Voice 13: agenda i need it on it needs to be a bullet so when i get to 7.4 oh so trusty training

[3:51:51] Voice 11: executive committee initiator the i

[3:51:56] Voice 4: tend to wing it paramount as chairs i think

[3:51:57] Voice 11: a lifestyle choice

[3:51:58] Voice 4: um i

[3:52:02] Voice 11: want

[3:52:03] Voice 4: it on the agenda

[3:52:03] Voice 11: why

[3:52:05] Voice 4: don't you do something around the executive committee work

[3:52:08] Voice 4: work plan you're kind of responsible for the continuous learning plan yeah

[3:52:13] Voice 9: right

[3:52:14] Voice 4: yeah that's

[3:52:15] Voice 4: where i think it's so why don't you put it in the executive committee work plan and just go listen

[3:52:19] Voice 4: i'm sounding this idea out i've had feedback and then someone's gonna say how much they're

[3:52:27] Voice 4: gonna cost he's gonna say three or four thousand dollars well

[3:52:34] Voice 13: yeah so how do you pull this in

[3:52:39] Voice 13: travel accommodation

[3:52:40] Voice 13: you know

[3:52:40] Voice 13: well it could be in an electronic

[3:52:43] Voice 13: do you

[3:52:45] Voice 4: think that would be effective

[3:52:46] Voice 4: or it could be at your next trust council

[3:52:48] Voice 4: last lease as well

[3:52:50] Voice 5: I'd engage in there

[3:52:51] Voice 5: I don't undersell it but I just

[3:52:58] Voice 5: no I just want to know

[3:52:59] Voice 5: where I'm going to talk about it and what I'm going to say

[3:53:04] Voice 9: but I like

[3:53:06] Trustee Maude: the idea of Doug Caley

[3:53:06] Trustee Maude: with the whole discussion

[3:53:09] Voice 9: yeah

[3:53:11] Voice 9: well that's why it's not

[3:53:14] Trustee Maude: on the agenda of the

[3:53:14] Trustee Maude: committee of the whole discussion no but i'm

[3:53:16] Trustee Maude: saying that the training broke part is that when we're talking when it gets to trust council we'll

[3:53:21] Trustee Maude: talk about an acting committee of the whole if she's there also doing the other training and

[3:53:27] Trustee Maude: participates in the committee of the whole discussion i think she can help guide that

[3:53:31] Voice 11: so when is the corporate farming framework supposed to land so

[3:53:37] Voice 4: we're drifting a fair

[3:53:38] Voice 4: I think we should maybe skip this.

[3:53:44] Voice 4: I'm withdrawing my suggestion that you inquire.

[3:53:47] Voice 4: Just hearing the questions, I think it's a deeper thing.

[3:53:51] Voice 4: I thought it was a pretty simple idea because you've had a lot of committee chairs and some of it's great.

[3:53:58] Voice 4: It hasn't been great.

[3:54:00] Voice 4: You wanted to get some better improvement there.

[3:54:04] Voice 4: And so maybe at your next meeting, you can talk it over.

[3:54:07] Voice 4: I can do a report for you with details and dollars and stuff.

[3:54:13] Voice 5: So let's be bold and brave.

[3:54:16] Voice 13: You tried to encourage me.

[3:54:19] Voice 13: Let's try and wing it somewhere, maybe at the very end of council, just to say, we're thinking about, this has been not a bad experience.

[3:54:26] Voice 13: We've made some changes.

[3:54:27] Voice 13: We want to explore more opportunities with you.

[3:54:29] Voice 13: We would like to facilitate a training.

[3:54:32] Voice 5: Who would be interested?

[3:54:32] Voice 13: Who's against it?

[3:54:33] Voice 13: Yeah.

[3:54:34] Voice 13: And simple as that.

[3:54:35] Voice 5: That's

[3:54:35] Voice 13: a problem.

[3:54:37] Voice 13: Okay.

[3:54:38] Voice 13: Look at us daring to be.

[3:54:40] Voice 13: Let's do that.

[3:54:41] Voice 13: energy let's move on so

[3:54:43] Voice 11: would we add this new business like no

[3:54:45] Voice 4: at the end of the meeting

[3:54:48] Voice 4: somebody but does ec think that's a good idea it's not how to do it but that the trust council

[3:54:54] Voice 4: should have that at least before training oh that's the question really at the table here

[3:54:58] Voice 4: oh

[3:54:59] Voice 13: i think so okay great what do you think tim you haven't said anything

[3:55:02] Voice 13: thing

[3:55:05] Voice 7: good good discussion um i i think we need to just tell the words from uh the chair i think

[3:55:16] Voice 7: we need to approach this with a an eye for achieving success um i i agree that we don't

[3:55:26] Voice 7: need to um make this a big item for this trust council but i think some some notice that we're

[3:55:32] Voice 7: planning to uh bring it back is a great idea okay

[3:55:37] Voice 13: so i'm going to move on to the trust area

[3:55:40] Voice 13: services section of our agenda here uh abscc vcm resolution selection process annual item request

[3:55:48] Voice 13: for decision um what are we what are we asking for you

[3:55:55] Voice 10: this

[3:55:56] Voice 13: is

[3:55:57] Voice 10: an annual item driven by policy

[3:55:58] Voice 10: policy essentially asking you to initiate the annual selection process of a resolution through

[3:56:05] Voice 10: this recommendation you would simply initiate the process by having us email all staff and

[3:56:09] Voice 10: trustees asking for their suggestions which we will bring back to at your next meeting right

[3:56:14] Voice 13: and my reading on this was that this was more particularly about avicc at this particular

[3:56:19] Voice 13: moment in time so

[3:56:21] Voice 10: the resolutions typically travel first to avicc and then if it adopted

[3:56:26] Voice 10: adopted there, they travel through to council.

[3:56:27] Voice 10: You do have the opportunity in June, up to June,

[3:56:30] Voice 10: or a late item to travel direct to UBCM,

[3:56:32] Voice 10: although that is not required.

[3:56:34] Voice 13: So I'm in support.

[3:56:35] Voice 13: That's just what we've been doing.

[3:56:37] Voice 13: It's a good process.

[3:56:38] Voice 13: It gives us an opportunity to advance.

[3:56:41] Voice 13: Tim, I wonder if you can make a motion.

[3:56:48] Voice 7: Oh, I'll be happy to make the motion.

[3:56:51] Voice 7: I move that executive committee direct staff

[3:56:53] Voice 7: to email trustees and staff requesting suggestion

[3:56:56] Voice 7: Justin for topics for the Islands Trust Resolutions

[3:56:59] Voice 7: for the 2024 AVICC-UBCM Conventions.

[3:57:05] Voice 13: Second.

[3:57:06] Voice 13: Moved and seconded by Trustee Elliot.

[3:57:11] Voice 13: Any discussion?

[3:57:12] Voice 13: All those in favor?

[3:57:15] Voice 13: Tim, in favor, that carries unanimously.

[3:57:19] Voice 13: Next item, 8.122, NAPTEC fee sponsorship request.

[3:57:23] Voice 13: Koontz, request for decision at 589.

[3:57:26] Voice 13: nine can we

[3:57:28] Voice 11: see this once before no this is a new oh sorry

[3:57:32] Voice 10: i let stop so this is coming to you

[3:57:36] Voice 10: as your first request for a NAPTEP fee sponsorship following the adoption of a bylaw of council so

[3:57:42] Voice 10: council's adopted a bylaw and also guidelines that guide your decision making here so this

[3:57:46] Voice 10: would be your first applicant that's coming through with a request for sponsorship um staff

[3:57:50] Voice 10: if not yet i had the opportunity to sort of create an intake process of an application form etc

[3:57:55] Voice 10: so at this point we've simply appended an email request from the applicant and provided you with

[3:58:00] Voice 10: the detail we anticipate you

[3:58:02] Voice 10: might need in the request for decision um so this would be for you

[3:58:05] Voice 10: to consider sponsoring the fee of 450 dollars for phase one and phase two of their application

[3:58:11] Voice 10: um you have at this point a one thousand dollar budget that has not been used to date

[3:58:16] Voice 10: i'm happy to take any questions okay okay

[3:58:19] Voice 10: any

[3:58:19] Voice 5: questions anybody got a motion

[3:58:22] Voice 5: i'll move that

[3:58:23] Trustee Maude: that the Executive Committee approve financial sponsorship of $450

[3:58:27] Trustee Maude: for the National Area Protection Tax Exception Program

[3:58:30] Trustee Maude: NAPTEC Application GB-NAP-2023.1, Coombs, Gabriel Island.

[3:58:38] Voice 13: I'm moved and seconded by Trustee Elliott.

[3:58:42] Voice 13: Yes.

[3:58:42] Voice 13: And any further discussion?

[3:58:44] Voice 11: No, and I very much appreciate it on behalf of the Gabriel Island

[3:58:47] Voice 11: Local Trust Committee.

[3:58:48] Voice 11: This is a really wonderful NAPTEC application,

[3:58:52] Voice 11: very worthy of this first sponsorship.

[3:58:55] Voice 5: Okay,

[3:58:56] Voice 13: all those in favor?

[3:58:58] Voice 11: Thank you.

[3:58:59] Voice 13: Any opposed?

[3:58:59] Voice 13: None opposed, that carries.

[3:59:01] Voice 13: Thank you.

[3:59:02] Voice 13: I think we should get that criteria in place

[3:59:05] Voice 13: because this is only one, there might be more.

[3:59:08] Voice 13: And I think at some point,

[3:59:09] Voice 13: that's what we started with the other programs

[3:59:12] Voice 13: that we have is a bit caught up in everything.

[3:59:15] Voice 11: It's certainly on the list.

[3:59:17] Voice 11: And may I just note that it's potentially for Mark

[3:59:21] Voice 11: Do we have a trust council in January? No, March.

[3:59:24] Voice 11: March.

[3:59:25] Voice 11: Yeah, somebody would speak to the NAPTEC program in general.

[3:59:29] Voice 11: And there's interest from the Conservancy in advancing a longstanding request to the province to increase the program or the tax.

[3:59:39] Voice 11: So that may be a conversation later on.

[3:59:41] Voice 13: Yeah, that's a big conversation.

[3:59:44] Voice 11: Anyway,

[3:59:45] Voice 13: 8.1.2.3. Thank you, Toby.

[3:59:48] Voice 13: Very reasonable to talk about it.

[3:59:50] Voice 13: Media and social media training for elected officials requests for decision on page 1592.

[4:00:06] Voice 10: So this is being brought to you as a suggestion for ongoing training for trustees as part

[4:00:11] Voice 10: of your continuous learning plan.

[4:00:13] Voice 10: We've been developing a communication strategy for you.

[4:00:16] Voice 10: And as part of that process, I've been speaking with trustees about their communication engagement

[4:00:20] Voice 10: needs and preferences.

[4:00:22] Voice 10: And resulting from that has been a theme that's emerging around the need for more training.

[4:00:27] Voice 10: and we are after attending recent conventions and conferences and simply being around in the

[4:00:32] Voice 10: local government world of communications Jan Enns has emerged as a potential presenter for council

[4:00:37] Voice 10: but there may very well be others as well so we'd like to recommend that as you undertake your

[4:00:42] Voice 10: planning of trust council meetings for next year you contemplate hosting a training session it

[4:00:47] Voice 10: could be either at a trust council or outside of one that said if you choose to go to Jan Enns her

[4:00:52] Voice 10: strong recommendation is to do it as an in-person delivery much more effective on both working with

[4:00:59] Voice 10: traditional media but also using social media as an elected official you'll note that the costs

[4:01:05] Voice 10: there for the whole half day session are forty two hundred dollars that's that including

[4:01:09] Voice 13: probably yes

[4:01:10] Voice 13: it's

[4:01:10] Voice 10: all inclusive of everything i wouldn't include no

[4:01:14] Voice 10: it would be we would be anticipating

[4:01:16] Voice 10: you'd already be at a meeting oh

[4:01:18] Voice 13: i see okay very good then

[4:01:20] Voice 13: uh any discussions somebody want to make

[4:01:23] Voice 13: on just

[4:01:23] Voice 11: a question before um how many continues for sort of learning opportunities to be typically

[4:01:29] Voice 11: provided in the year

[4:01:32] Voice 4: you know it's it was more regularly on your agenda as an item and it would

[4:01:41] Voice 4: be a list of things both that were done over the last five years and the recurring interests of

[4:01:46] Voice 4: trust council remember david it used to be on the agenda all the time yeah we've moved off of that

[4:01:53] Voice 4: that because trustees didn't want to have that they moved away from having that kind of training

[4:02:02] Voice 4: they didn't want to spend the time and we're in the nexus about we're just able to really deliver

[4:02:07] Voice 4: that electronically we went through covid right so we did have a pretty rich

[4:02:11] Voice 9: training program at

[4:02:13] Voice 4: one point you may remember um we did what was the training we did a couple training sessions here

[4:02:20] Voice 4: some complaints about why are we taking up so much valuable time having reese

[4:02:25] Voice 4: or having um you know the bc's parliamentarian here um having those conversations so it's been

[4:02:32] Voice 4: de-emphasized a little bit nevertheless i think you should stay curious um

[4:02:39] Voice 4: some of these meetings should be one some could be electronic meetings in the evening

[4:02:46] Voice 4: i bet you get half the participants with electronic meaning so yeah if

[4:02:49] Voice 4: you're what

[4:02:50] Voice 11: What was the training budget for, I know it's in this package, but typically.

[4:02:56] Voice 13: You said this was going to

[4:02:58] Voice 13: be $40,000.

[4:02:58] Voice 13: Oh,

[4:02:59] Voice 10: from the communications.

[4:03:00] Voice 10: Anticipating this one could be paid from the communications budget.

[4:03:03] Voice 10: Oh, okay.

[4:03:04] Voice 10: Okay,

[4:03:06] Voice 4: so we want to make a motion.

[4:03:07] Voice 4: Do you think it's a good idea, I guess?

[4:03:10] Voice 4: We bring it to you to ask you, do you think this type of training, media and social training, is helpful?

[4:03:20] Voice 5: Tim?

[4:03:20] Voice 9: Yeah,

[4:03:23] Voice 7: just a couple of comments around the training. I think it's useful. I take the CAO's point that when we do sessions online, we definitely don't capture all trustees, don't necessarily attend.

[4:03:43] Voice 7: attend. That said, of course, I think that it's striking a balance when we had

[4:03:54] Voice 7: long training sessions during Trust Council. There was pushback. I was certainly one of them myself

[4:04:01] Voice 7: because we only have so much Trust Council time available to us to meet within our current

[4:04:09] Voice 7: scheduling. So, there was some feeling that instead of training, perhaps we should be

[4:04:14] Voice 7: having that time available for discussion and deliberation. So, that's sort of both sides of it.

[4:04:22] Voice 7: That said, I think it's appropriate to pursue this type of training opportunity.

[4:04:30] Voice 7: Could

[4:04:33] Voice 11: this be focused in light of the, there's a fuel item to support trustees with communication, something, something, with the lessons learned from the policy amendment draft, one that went out.

[4:04:49] Voice 11: so would it be possible to tailor it to when speaking in the media about complex issues

[4:05:02] Voice 11: that knowing what you can speak to and getting advice on what you can't like could we could we

[4:05:08] Voice 11: somehow pull these two items together i

[4:05:10] Voice 10: think yes and no um it will be i'm not sure when you

[4:05:15] Voice 10: wanted to schedule this right it could be delivered

[4:05:16] Voice 10: next december like sometime in 2024

[4:05:18] Voice 10: And of course,

[4:05:19] Voice 10: your policy statement is likely going public in late January or February.

[4:05:24] Voice 10: So this wouldn't be delivered in time.

[4:05:25] Voice 10: But certainly that theme could be one we could suggest to the facilitator that she uses as

[4:05:29] Voice 10: examples.

[4:05:30] Voice 10: Okay.

[4:05:31] Voice 10: Yeah.

[4:05:32] Voice 10: But I think it's meant to be more general in nature and cover all the gamut of topics

[4:05:37] Voice 10: that come the way of an elected official.

[4:05:40] Voice 10: This

[4:05:42] Voice 9: is just pretty cookie cutter.

[4:05:44] Voice 9: better social social media and media training for

[4:05:51] Voice 5: an elected official okay

[4:05:52] Voice 4: we didn't do an

[4:05:54] Voice 4: in-depth version of this earlier we thought but you know what you don't you don't have to do it

[4:05:58] Voice 4: really well

[4:06:00] Voice 13: you know you've asked the question on the last couple items do we want to do this and

[4:06:05] Voice 13: and so i was going to get you how did this get here so

[4:06:07] Voice 1: looking at the

[4:06:08] Voice 13: background this as players

[4:06:10] Voice 13: articulated moments ago that this is on our agenda now because when we did this uh engagement

[4:06:16] Voice 13: process with trustees in July and August of this year, trustees indicated an interest in

[4:06:21] Voice 13: participating in media, social media training. So they're feeling they want to be better prepared

[4:06:27] Voice 13: than they are.

[4:06:28] Voice 10: Some trustees have expressed that.

[4:06:31] Voice 13: So I guess then some trustees, for me,

[4:06:34] Voice 13: I want to quantify that. How many is that? Because if it's three or four, I don't know

[4:06:39] Voice 13: that I want to spend the money. If it's 12, I want to spend the money. You

[4:06:43] Voice 10: do not have that

[4:06:43] Voice 10: number at hand

[4:06:44] Voice 13: so

[4:06:46] Trustee Maude: could the emotion just be requested staff investigate and sort of

[4:06:53] Trustee Maude: to me i would say this should be the first trust council meeting after election this should be a

[4:07:04] Trustee Maude: standard item

[4:07:04] Voice 9: like

[4:07:06] Trustee Maude: you know what so when we're onboarding trustees this is part of your initial

[4:07:10] Trustee Maude: training process yeah

[4:07:11] Voice 13: because

[4:07:12] Trustee Maude: you know there's a lot of people full of a lot of stuff yeah this is

[4:07:18] Voice 13: very long of those things that they should do they're not necessarily

[4:07:20] Trustee Maude: but uh it's just that's

[4:07:22] Trustee Maude: why i don't play on facebook so

[4:07:24] Voice 13: back to the original question do you want to do this or not

[4:07:27] Voice 13: or do you want to change this to inquire whether or

[4:07:31] Voice 13: not there's interest in in participation in

[4:07:34] Voice 13: such a program that we could then see it seems like it's turning into more work so

[4:07:39] Trustee Maude: what my motion

[4:07:40] Trustee Maude: would be that i request staff to investigate media and social media training session for trust

[4:07:46] Trustee Maude: council that'd be that being but that's already done

[4:07:49] Trustee Maude: but i think getting that feedback about how

[4:07:52] Trustee Maude: many trustees want it

[4:07:53] Voice 10: all that

[4:07:55] Trustee Maude: so you need to say that and

[4:07:56] Voice 10: we'll have that momentarily here

[4:07:58] Voice 10: okay so

[4:07:59] Voice 5: what's the thoughts about

[4:08:00] Voice 10: how trustees

[4:08:01] Voice 9: oh okay well no that's

[4:08:04] Voice 5: that's good information

[4:08:08] Voice 10: and i would say if i could just add as part of your communication strategy trustees

[4:08:11] Voice 10: when we're talking about the reputation of the trust for which we're hearing there are concerns

[4:08:15] Voice 10: and difficulty in explaining the trust trustees are our primary ambassadors to community to

[4:08:20] Voice 10: explain the trust to utilize the communication tools available to their advantage and i think

[4:08:26] Voice 10: if you're looking to us to bring you a communication strategy that will be a

[4:08:29] Voice 10: pivotal piece of it is equipping our ambassadors to deliver messages in the best way possible okay

[4:08:36] Voice 5: the

[4:08:37] Voice 4: other thing i would suggest is you you can't always ask the people who get training whether

[4:08:41] they want training they don't know whether they need training to get off right now it's like

[4:08:46] you as the

[4:08:47] Voice 4: leadership group you're going when we go to finite dollars what do you think is a good

[4:08:52] Voice 4: way to advance we just talked about the structured decision-making training with you know that that

[4:08:58] Voice 4: resonates you know and this might also be in that category okay we've got a way to deliver a good

[4:09:03] Voice 4: version of it as well claire's telling me

[4:09:05] Voice 11: i think both are good as you know if they could be both

[4:09:07] Voice 11: budgeted in this fiscal year so if it's possible yeah

[4:09:11] Voice 13: so let's get a motion if you want you you

[4:09:14] Voice 13: actually started a motion it wasn't

[4:09:16] Voice 13: seconded so ah

[4:09:17] Voice 11: so

[4:09:19] Trustee Maude: let's try again i'll

[4:09:21] Trustee Maude: try again so i will

[4:09:22] Trustee Maude: move the request staff to organize media and social media training session to trust counselor

[4:09:28] Trustee Maude: 2024.

[4:09:29] Voice 13: excellent move seconded any further discussion tim in favor everybody anybody

[4:09:36] Voice 13: okay that carries thank you everybody so we've got our new item that we added here 8.1.3 which

[4:09:44] Voice 13: which was from 7.2.4, which was originally going to council.

[4:09:47] Voice 13: And I see Julia has jumped on the screen.

[4:09:50] Voice 13: Are you going to speak to 7.2.4, Julia?

[4:09:56] Voice 1: I don't believe, nope, nothing in the sevens.

[4:09:58] Voice 1: I'm looking

[4:09:59] Voice 13: at financial costs of LTC.

[4:10:01] Voice 13: I'm not there yet.

[4:10:02] Voice 1: Okay, open the go.

[4:10:04] Voice 13: It's the next one.

[4:10:05] Voice 13: Don't go very far.

[4:10:07] Voice 13: So 8.1.3, we moved 7.2.4 off of trust council agenda

[4:10:12] Voice 13: and brought that back to here.

[4:10:13] Voice 13: for a decision for Executive Committee to endorse the Complete Communities Grant.

[4:10:23] Voice 13: And there's Step-on. Step-on, help us out.

[4:10:29] Voice 2: I'm happy to help in any way you would like, Mr. Chair.

[4:10:32] Voice 2: You have the recommendation before you, and you've had some preliminary discussion.

[4:10:36] Voice 2: I'll answer any questions you may have.

[4:10:37] Voice 13: Sure. So that's on page 279.

[4:10:44] Voice 2: 272.

[4:10:50] Voice 13: And I'm in favor of supporting this, absolutely.

[4:10:54] Voice 11: Yeah, absolutely.

[4:10:59] Voice 13: So Tim, David, otherwise Toby, Ella, do you want to make a motion?

[4:11:05] Voice 11: Sure.

[4:11:06] Voice 11: I move that the Executive Committee of the Islands Trust request staff to apply for the UBCM Complete Communities Grant

[4:11:14] Voice 11: to advance data gathering and mapping work,

[4:11:16] Voice 11: supporting OCP reviews and housing projects.

[4:11:20] Voice 13: Do I have a seconder?

[4:11:21] Voice 13: David Ma, thank you.

[4:11:22] Voice 9: Any discussion?

[4:11:25] Voice 9: All those in favor?

[4:11:28] Voice 9: Any opposed?

[4:11:31] Voice 9: Okay, Tim, you were in favor?

[4:11:36] Voice 7: Sorry, I didn't put my hand up there.

[4:11:38] Voice 7: I was quickly trying to reread it, but.

[4:11:43] Voice 5: So you're in favor.

[4:11:45] Voice 5: All right, thank you.

[4:11:48] Voice 5: So then that carries.

[4:11:50] Voice 5: So thank

[4:11:51] Voice 13: you for joining us again.

[4:11:52] Voice 13: this step on appreciate work um now julia mobs director administrative services 8.2.4.1 this is

[4:12:02] Voice 13: your opportunity late item uh

[4:12:05] Voice 1: yes apologies that it was a late item uh this briefing did go to

[4:12:10] Voice 1: financial planning committee as you were all aware at that committee meeting uh staff did note that

[4:12:16] Voice 1: there were a couple of numbers that needed some minor changes and so we needed to update those

[4:12:20] Voice 1: changes before this briefing could come to executive committee given that everyone here

[4:12:24] Voice 1: sits on financial planning committee and the briefing was spoken to there I don't think I

[4:12:29] Voice 1: need to speak to it again but I would be happy to as a refresher if the committee wishes otherwise

[4:12:35] Voice 1: I can simply take questions if there's any okay

[4:12:40] Voice 9: any questions okay yeah then

[4:12:52] Voice 13: thank you very much

[4:12:54] Voice 13: julia for bringing that to us here um and that maybe that we'll contemplate this over time

[4:13:01] Voice 13: and other thoughts might come back but it's good information to help us out with uh what we're

[4:13:07] Voice 13: doing and where we're going so i'm going to go on to one

[4:13:11] Voice 1: other brief comment chair if i may

[4:13:13] Voice 1: oh yeah um you might recall at financial planning committee uh they did request that staff um look

[4:13:20] Voice 1: at options and analysis for reducing the financial costs of chair assignments. So staff will be

[4:13:26] Voice 1: looking at that to come forward later and that report will come to both financial planning

[4:13:31] Voice 1: committee and executive. If there's any thoughts at this table around what could inform that work

[4:13:37] Voice 1: staff would happily receive your input.

[4:13:40] Voice 11: Trustee Aglian. I mean one obvious thing is looking at booking

[4:13:45] Voice 11: in um accommodation in advance since once we know the meeting dates are set is that possible

[4:13:52] Voice 11: for something like um salt spring where the meeting costs are high could we get a better rate

[4:13:59] Voice 11: um for trust or vice chair um peterson's accommodations if we could actually book in

[4:14:05] Voice 1: advance i would say generally we would secure better rates if hotel rooms are booked um in

[4:14:11] Voice 1: in advance than sort of last minute

[4:14:14] Voice 1: or closer to meeting dates.

[4:14:15] Voice 1: That will be one of the things that staff look at

[4:14:18] Voice 1: in the report that comes forward.

[4:14:20] Voice 1: Absolutely.

[4:14:21] Voice 1: Great.

[4:14:22] Voice 1: Anything we can do to save money on work

[4:14:26] Voice 9: that's stuff that's not work, but getting to the work.

[4:14:30] Voice 7: David Vaughn, Tim Peterson.

[4:14:34] Voice 7: Just with regard to the bookings,

[4:14:37] Voice 7: one of the um factors that uh that was in play in this uh this year but it's unclear whether it's

[4:14:48] Voice 7: going to happen again next year at this point is the salt spring local trust committee elected to

[4:14:53] Voice 7: have a number of um standalone uh special meeting evening town hall sessions and i'm not clear

[4:15:04] Voice 7: whether that's going to happen in the coming year or not and that's of course for the local

[4:15:09] Voice 7: trust committee to determine but that will factor in the um in the equation it's just sort of an

[4:15:17] Voice 7: unknown right now um but i just wanted to to highlight that the other thing is and i would

[4:15:25] Voice 7: certainly uh be happy to bring this up at assault spring ltc if if there is discussion around that

[4:15:31] Voice 7: but um in the report it it briefly mentions the the seasonal rise in costs my um experience was

[4:15:45] Voice 7: that especially um on salt spring more so than anywhere else the the difference in the off-season

[4:15:53] Voice 7: rate and and the summer rate is quite substantial and at Harbour House the

[4:16:03] Voice 7: rates go up all over the province but the it was almost double that Harbour

[4:16:08] Voice 7: House summer to compared to off-season so

[4:16:11] Voice 13: the same in Victoria I'll let you

[4:16:14] Voice 7: know and I just thought I just wanted to mention those two things and really the

[4:16:21] Voice 7: whether the salt spring local trust committee decides to do more evening town hall sessions

[4:16:26] Voice 7: is a factor

[4:16:27] Voice 11: related question do chairs need to attend special meetings generally um because

[4:16:35] Voice 11: often they're a focus topic and do you have discretion and sort of attending those days

[4:16:41] Voice 11: and i'm asking for myself on south bender as well do well

[4:16:46] Voice 13: i would say as a duly appointed

[4:16:49] Voice 13: whole trustee yeah and

[4:16:50] Voice 13: making decisions on an island you need to avail yourself of all the

[4:16:55] Voice 13: information necessary in order to make an informed decision that's my two cents but

[4:17:00] Trustee Maude: i'll say like on

[4:17:02] Trustee Maude: deadman they're planning a community information meeting on this housing um um advisory committee

[4:17:11] i'm not attending because it's just for information

[4:17:13] Trustee Maude: right so so the two trustees are

[4:17:15] Trustee Maude: So you're going to go there, there's no decision-making.

[4:17:17] Trustee Maude: It's just present.

[4:17:18] Voice 13: That's information to the public.

[4:17:20] Trustee Maude: Exactly, exactly.

[4:17:21] Trustee Maude: Because it can be the other way.

[4:17:22] Trustee Maude: So it depends on what I think the format of the meeting.

[4:17:25] Trustee Maude: Is if there's no decision-making,

[4:17:27] Trustee Maude: you're literally just presenting information.

[4:17:29] Trustee Maude: The chair does not have to be there.

[4:17:32] Voice 5: In fact, they're not even really meeting.

[4:17:39] Voice 9: Thanks for this report.

[4:17:41] Voice 9: Mr. Chair.

[4:17:44] Voice 7: so i i would say that that um this is one of those issues where the the chair's discretion

[4:17:53] Voice 7: certainly it is a a big factor i wouldn't be comfortable for example

[4:18:00] Voice 7: uh not being in person at the salt spring um ltc special meetings because of managing

[4:18:10] Voice 7: managing the meeting in person is one thing.

[4:18:14] Voice 7: I think it's almost impossible to do so in a live meeting

[4:18:16] Voice 7: when you're not there.

[4:18:19] Voice 7: That's just my take on that.

[4:18:21] Voice 7: So I think there's cases where not being there in person

[4:18:25] Voice 7: might be fine, but I wouldn't have been comfortable

[4:18:27] Voice 7: at trying to chair those meetings, not being in the room.

[4:18:30] Voice 13: Okay, can we move on?

[4:18:33] Voice 13: 9.11, Southernville files form attendance approval,

[4:18:37] Voice 13: Trustee Elliot, resolution for payment of travels.

[4:18:40] Voice 11: i'm

[4:18:41] Voice 13: making sure why this one's here so

[4:18:42] Voice 11: um i assumed as the chair of two southern gulf

[4:18:48] Voice 11: islands local trust committees that um extensively covered for attending the one in-person meeting

[4:18:55] Voice 11: that southern gulf grounds forum uh but i was asked where i got the authority for that

[4:19:02] Voice 11: was it approved through ec and so i've just been asked to come around and get an endorsement from

[4:19:08] Voice 11: me see for attending that which was a very fruitful session at Adam Wilson's office

[4:19:12] Voice 11: back in September so I've already submitted the expenses and they've been paid and I'm just

[4:19:18] Voice 11: looking for a approval for executive committee like that through executive committee to sponsor

[4:19:27] Voice 11: these expenses just what category did that do you want go under and if I see if there isn't support

[4:19:35] Voice 11: for me going then I won't go to any more in-person meetings.

[4:19:37] Voice 5: Yeah Tim you have something to share

[4:19:40] Voice 5: there?

[4:19:42] Voice 7: Yeah I went through a similar thing with Bainsound Forum this spring where I realized

[4:19:49] Voice 7: sort of after the fact that I hadn't really got that figured out. In my case the expense wasn't

[4:19:55] Voice 7: significant and so I just ate it but I do want to point out that we had a request from Saturna

[4:20:04] Voice 7: um after the fact to cover some expenses there i just think from a procedural point of view

[4:20:12] Voice 7: it's always awkward to be asking for permission after the fact and so i just want to be clear that

[4:20:22] Voice 7: um i'm not i'm not in principle against approving the expenses but i i want us to be consistent

[4:20:30] Voice 7: consistent and and certainly I think in just about every case that that the approval should

[4:20:38] Voice 7: be given prior so it's I'm just worried about our consistency that's all I'm not dead set against it

[4:20:46] Voice 7: I don't even know how much it is whether that's

[4:20:49] Voice 7: you know but I just wanted to put that that out

[4:20:52] Voice 7: there but

[4:20:53] Voice 11: it begs the question an optional forum um it does the approval get go through the LTC

[4:20:59] Voice 11: Yes, if trustees want to attend, it normally would go through the LTC for an in-person meeting, but as a chair, I don't have that option.

[4:21:09] Voice 11: I'm not attending on behalf of two Southern Gulf Island LTCs, so it just wasn't clear where this would come through, and I'll seek permission for any expenses if I go to Southern Gulf Islands Forum again.

[4:21:27] Voice 11: Again, I

[4:21:29] Voice 13: would just suggest that if you're representing the Alice Trust in any kind of

[4:21:37] Voice 13: reform, that ideally you've been

[4:21:39] Voice 13: appointed to that role, and if you have been appointed

[4:21:41] Voice 13: to that role, then I anticipate that all of your expenses should be covered for that role

[4:21:46] Voice 13: that you're conducting on behalf of the agency.

[4:21:48] Voice 13: I see some nods.

[4:21:51] Voice 13: It's not a role.

[4:21:53] Voice 11: I think it

[4:21:53] Voice 13: is a role.

[4:21:54] Voice 13: So if there's a representation by

[4:21:56] Voice 11: the Alice Trust.

[4:21:57] Voice 11: it just needs okay then does ec agree that i can attend on behalf of the two well

[4:22:03] Voice 13: i think it's

[4:22:04] Voice 13: actually on behalf of the two the ltc's are the ones that have to approve that how do you expense

[4:22:09] Voice 13: it can you expense it as an ltc

[4:22:12] Voice 11: expense that's what the

[4:22:15] Voice 11: cost between the two ltc's yeah okay

[4:22:18] Voice 13: that's an administrative function but that's the way i would do that you're representing the ltc

[4:22:23] Voice 13: not easy okay okay

[4:22:26] Trustee Maude: it's it's it's it's a little bit difficult because it's basically everybody

[4:22:31] Trustee Maude: who's a member of local government on the southern gulf islands is invited yeah so

[4:22:36] Trustee Maude: it's basically an

[4:22:37] Trustee Maude: invitation event so you get captured and into that as an ltc chair so i guess

[4:22:45] Trustee Maude: sharon luckman's correct that realistically it's ltc because

[4:22:51] Voice 13: you don't necessarily want all three

[4:22:53] Voice 13: be trustees going to some of the departments. So amongst yourselves, it's up to you to decide

[4:22:58] Voice 13: who you're going to be. And

[4:22:59] Voice 13: maybe you only represent one LTC and the other LTC must.

[4:23:03] Trustee Maude: Okay,

[4:23:03] Voice 11: I'll get this cleared up.

[4:23:05] Trustee Maude: But everybody does tend to attempt. Yeah, yeah.

[4:23:07] Trustee Maude: Is it either

[4:23:08] Trustee Maude: online or in person? Part of it is the difficulty. Online is no problem.

[4:23:15] Voice 11: For the comfort of our

[4:23:16] Voice 11: finance department can executive committee sponsor this expense or

[4:23:24] Voice 13: i think you were good at conducting

[4:23:25] Voice 13: business of the ltc okay and i'm

[4:23:27] Voice 13: happy to sponsor that yeah yeah how much are we talking about i

[4:23:31] Voice 11: a hundred dollars a hundred dollars very lean something i stayed with the trustee

[4:23:40] Voice 11: somebody want to make a motion that affected it

[4:23:44] Voice 13: So I move that the Executive Committee approve Trustee Alex's travel expenses to the 10 Southern

[4:23:51] Voice 13: Gulf Islands Forum on September 10, 2023, on behalf of what's the LTC?

[4:23:58] Voice 13: South

[4:23:59] Voice 11: Pender and Maine.

[4:24:00] Voice 13: South Pender and Maine Island, I believe is the second building.

[4:24:04] Voice 13: Move seconded.

[4:24:05] Voice 13: Any further discussion?

[4:24:06] Voice 13: Tim, all those in favor?

[4:24:09] Voice 13: I'll go to the LTC from now on.

[4:24:11] Voice 13: Thank you.

[4:24:12] Voice 13: yeah and any forms or anybody uh in fact that's why we want to appoint somebody to uh the climate

[4:24:20] Voice 13: leadership thing right is so that indeed you don't have to go to these things and pay for it

[4:24:24] Voice 13: and that we have an authority to do that because there has been legal precedent set about that's

[4:24:31] Voice 13: the recommended practice and

[4:24:33] Trustee Maude: certainly i'll just circle back to my previous point a few meetings

[4:24:39] things to go if it's not clear with a lot of these meetings and invites that we get

[4:24:44] is whether we're expected to attend if we have to ask to attend

[4:24:47] Trustee Maude: it would be really really nice

[4:24:50] Trustee Maude: if somehow we could coordinate who goes and what's authorized and what's not is yeah

[4:24:55] Voice 13: great

[4:24:56] Voice 13: yep better coordination okay i'm gonna move along um lgc chair reports on local advocacy

[4:25:04] Voice 13: proceed i can't hear anything particular earlier we okay to move on uh tim peterson

[4:25:15] Voice 7: i don't recall if i mentioned earlier or not that the salt spring island local trust committee

[4:25:21] Voice 7: um wrote a letter to uh minister of housing requesting the specific inclusion of the

[4:25:31] Voice 7: of Salt Spring into the provisions of Bill 44,

[4:25:36] Voice 7: but that letter I believe is going out

[4:25:40] Voice 7: in the next couple of days if it hasn't already,

[4:25:42] Voice 7: but just to bring a heads up there,

[4:25:45] Voice 7: that was the decision of the Local Trust Committee

[4:25:47] Voice 7: on Salt Spring last week.

[4:25:49] Voice 7: Thank

[4:25:49] Voice 13: you, anything else?

[4:25:52] Voice 13: Then I'll continue on.

[4:25:54] Voice 13: Correspondence for information unless raised for action.

[4:25:57] Voice 13: So we have call for resolutions

[4:25:59] Voice 13: and the speculation and vacancy tax

[4:26:03] Voice 13: from Saltspring and LCC to Honourable Conroy, Minister of Housing.

[4:26:07] Voice 13: Is that the letter we're talking about, Tim?

[4:26:14] Voice 7: No, sir, it's not.

[4:26:15] Voice 7: And as pointed out at the Saltspring meeting last week, of course,

[4:26:20] Voice 7: the Minister of Housing is not Minister Conroy.

[4:26:26] Voice 7: That was actually supposed to be directed to Minister of Finance, who is Conroy.

[4:26:32] Voice 7: so there was a bit of a typo on the that piece of correspondence in this package okay so we'll

[4:26:37] Voice 7: receive

[4:26:37] Voice 13: both of these items for information should

[4:26:40] Voice 11: the first one not be forwarded to trustees along

[4:26:41] Voice 11: with the invitation to for the call for revolutions i would suggest yes

[4:26:48] Voice 5: um how do

[4:26:49] Voice 10: we handle that

[4:26:50] Voice 10: player and i would forward it on there may be a trustee who wishes to put their name forward for

[4:26:53] Voice 10: abicc oh as a nomination well

[4:26:58] Voice 11: it also includes the information the call for session submissions

[4:27:03] Voice 11: it's just got all the information in there.

[4:27:05] Voice 11: So I think we should-

[4:27:05] Voice 13: Okay,

[4:27:06] Voice 11: so let's get a motion to it.

[4:27:08] Voice 13: Well, just by general consent,

[4:27:10] Voice 13: let's forward 2024 ABCC AGM and Convention,

[4:27:14] Voice 13: item 10.1 to Councils for Information.

[4:27:17] Voice 13: Trustees, please.

[4:27:18] Voice 13: Yeah,

[4:27:18] Voice 10: so just to trustees,

[4:27:19] Voice 10: not to the trust council agenda.

[4:27:21] Voice 13: Trustees.

[4:27:21] Voice 13: Just to trustees.

[4:27:22] Voice 13: Okay, thank you.

[4:27:24] Voice 13: Okay, next item then, if it's all right.

[4:27:27] Voice 13: Work, Executive Work Program,

[4:27:30] Voice 13: basically just for review and forwarding to Trust Council,

[4:27:33] Voice 13: Is there anything that any

[4:27:36] Voice 9: of

[4:27:37] Voice 13: us have to say or think about this?

[4:27:39] Voice 13: It's essentially our work program.

[4:27:41] Voice 13: We reviewed that in detail recently.

[4:27:46] Voice 5: Page 613.

[4:27:52] Voice 11: I'm starting to think about strategic planning right now.

[4:27:55] Voice 4: What were we going to discuss here?

[4:27:57] Voice 4: Oh, sorry, which one is this?

[4:27:58] Voice 4: We're on number 11,

[4:28:01] Voice 12: Executive Committee Work Program.

[4:28:02] Voice 12: Oh, the review and then forward to the council.

[4:28:07] Voice 12: just a review of your work program make sure it reflects what you want to do and then we'll

[4:28:14] Voice 12: forward that and put on trust council agenda yeah so there's no actual work

[4:28:18] Voice 12: no unless you want to update something earlier

[4:28:20] Voice 4: in this meeting

[4:28:24] Voice 4: there was something why

[4:28:26] Voice 11: is climate change not in our future projects maybe it's business drop was

[4:28:30] Voice 11: it dropped because it oh that's running down climate change emergency is on our future

[4:28:35] Voice 11: future projects report but I remember when you did the whole bucketing thing we're like climate

[4:28:39] Voice 11: change is supposed to be an active project but it doesn't have a work program associated with

[4:28:44] Voice 11: it and that's why we went to trust Council what do you want to do about climate change

[4:28:50] so

[4:28:52] Voice 9: we're stuck still on not doing anything yeah I can't remember what the thing is thank you I think

[4:29:05] Voice 9: yeah

[4:29:06] Voice 5: I'm confused because there's two things

[4:29:08] Voice 13: that came up about adding to a work program one was

[4:29:12] Voice 13: that item about offering additional training to um trustees on chair and stuff and so that we

[4:29:20] Voice 13: managed that's going to just happen in my reporting at council to wrap up um

[4:29:27] Voice 13: the other one was as indicated by trustee vice chair elliott was what are we doing about climate

[4:29:33] Voice 13: change but i thought that we had just simply said that we were going to bring that back to council

[4:29:38] Voice 13: council in 2024 yeah but i

[4:29:40] Voice 13: think that's an

[4:29:41] Voice 4: important issue but it's not on anybody's agenda

[4:29:46] Voice 4: no what you're looking at right now is your executive work program collectively i think

[4:29:51] Voice 4: there's something we're all missing it might show up in the minutes where we referred an

[4:29:54] Voice 4: earlier technical item to discuss now i'm sorry i don't remember what it is it wasn't climate

[4:30:00] Voice 4: change but otherwise i think we're unchanging matter you've discussed and we've got a good

[4:30:05] Voice 4: perspective there and it doesn't we have to refresh the reporting so we're going off on

[4:30:13] Voice 4: another topic we're going off on the climate change topic that's not what this okay

[4:30:16] Voice 13: well um

[4:30:18] Voice 13: unless somebody has some recollection of what that is and i'll just say we should

[4:30:22] Voice 13: Should we advance this policy statement

[4:30:26] Voice 11: a little bit?

[4:30:27] Voice 11: No.

[4:30:31] Voice 4: It occurs to me I'll bring it up at your pre-meeting on the Monday of Trust Council Day.

[4:30:36] Voice 4: I

[4:30:36] Voice 13: take it then it will be forwarded to Council.

[4:30:46] Voice 11: One final note, and it is about Trust Council agenda.

[4:30:52] Voice 11: So the items deferred from previous Trust Council,

[4:30:55] Voice 11: Trustee Yates got back to me, oh, and said, no, she had said it would be dropped.

[4:31:00] Voice 11: Okay, September, so it does not need to be part of our agenda.

[4:31:05] Voice 11: Excellent, thank you.

[4:31:06] Voice 11: I'm worried

[4:31:06] Voice 13: about too long.

[4:31:07] Voice 13: So that's good, I need to remember that.

[4:31:09] Voice 13: That's great.

[4:31:10] Voice 13: So then that's dealt with, so that's fantastic.

[4:31:13] Voice 13: So our next meeting is Tuesday, December the 5th, right here in Victoria again,

[4:31:17] Voice 13: 10 o'clock, prior to Council beginning.

[4:31:20] Voice 13: And we are going to a closed meeting agenda now,

[4:31:23] Voice 13: And I'll ask somebody to make a motion for that effect.

[4:31:26] Voice 13: And I thank everybody for joining us today.

[4:31:27] Voice 13: We won't be coming back to a public meeting.

[4:31:30] Voice 13: Other children to adjourn the meeting.

[4:31:33] Voice 13: So thank you for joining us and look for senior counsel.

[4:31:37] Trustee Maude: I will move that the meeting be closed to public in accordance with the

[4:31:41] Trustee Maude: community charter part four, division three, S90C,

[4:31:46] Trustee Maude: labor relations or other employee relations and J information that is

[4:31:50] Trustee Maude: prohibited or information that if it were presented in a document would be prohibited

[4:31:55] Trustee Maude: from disclosure under section 21 of the freedom of information and privacy protection act and

[4:32:00] Trustee Maude: let the recorder and staff attend the meeting second move

[4:32:04] Voice 5: seconded all those in favor that

[4:32:08] Voice 13: carries so you have uh an agenda item in camera came by email and just have a cover

[4:32:17] Voice 13: is password protected but wait for the streaming and everything to stop you're

[4:32:22] Voice 9: ready to stop now

[4:32:22] Voice 9: bye everyone