Islands Trust Council regular meeting, December 7, 2023

[0:00:00] Voice 6: Okay, good morning, everybody.

[0:00:06] Voice 6: I hope everybody had a good evening, is rested and ready for day three.

[0:00:12] Voice 6: Welcome members of the public that are joining us online here today.

[0:00:17] Voice 6: My name is Peter Luckham, Chair of Island Stress Council.

[0:00:22] Voice 6: We are meeting here this morning on our third day in Victoria, in Coast Salish Territory of the Squamish and

[0:00:33] Voice 6: Esquimalt peoples, Ligonquin speaking. It's an overcast day here today, sort of a typical wet

[0:00:42] Voice 6: coast kind of a day, I like to think, but it certainly is reminiscent of every day on the

[0:00:49] Voice 6: coast in some fashion or another, and it's a pleasure to be here and be reminded of the

[0:00:56] Voice 6: connection to the lands and the waters that the nations have had here since the beginning of time,

[0:01:01] Voice 6: and it's a pleasure for me to be here and certainly there's work that we need to do

[0:01:07] Voice 6: to work towards reconciliation of the past and honored to have that opportunity we have

[0:01:15] Voice 6: our three-day schedule an agenda and that's been adopted a couple days ago and this morning we

[0:01:23] Voice 6: have one item remaining from yesterday new business item and that's a 10.3 it was emailed

[0:01:31] Voice 6: mailed to you trustees on Tuesday, I believe, and so hopefully you've had a chance to look

[0:01:40] Voice 6: at it.

[0:01:41] Voice 6: I'm going to turn it over to Trustee Patrick from Salt Spring Island, who has brought this

[0:01:47] Voice 6: item to our attention.

[0:01:50] Voice 19: Thank you, Chair.

[0:01:51] Voice 19: First of all, I know there will be questions, but why are we walking something like this

[0:01:56] Voice 19: that's that important in the last minute?

[0:01:57] Voice 19: it. Last spring, I started asking, particularly the chair, has work started to get underway to

[0:02:07] Voice 19: do the annual performance review that should be done by July 1 of every year? We talked about it

[0:02:15] Voice 19: in June at the Trust Council. We didn't talk about it at the September Trust Council. I was really

[0:02:20] Voice 19: hoping to see something on the agenda for this Trust Council. So I was concerned that as an

[0:02:27] Voice 19: employer that um you know we our processes were not um keeping us on track to to do timely

[0:02:35] Voice 19: performance reviews uh dag dag coming from the private sector knows that top employers don't

[0:02:45] Voice 19: exist if they don't do performance reviews and i know our we expect our cao to be doing performance

[0:02:51] Voice 19: reviews of the management staff in a timely manner as well and as an employer we owe that

[0:02:57] Voice 19: and so looking at our policies we really don't have a policy one statement one sentence in there

[0:03:05] Voice 19: and I think we have put too much on EC's plate I know from my experience it was easy to turn

[0:03:12] Voice 19: it off to say oh not today we're too tired let's do it next time we're too tired let's do it next

[0:03:17] Voice 19: time and we owe better than that and

[0:03:21] Voice 10: no I

[0:03:26] Voice 19: was speaking for EC as in my old

[0:03:27] Voice 19: experience I'm sorry I was reflecting on my experience at the time we came when

[0:03:33] Voice 19: we said it was I know Sue Ellen remembers that we got to the end of the

[0:03:36] Voice 19: day and it was always let's do it next time so I it's you're busy EC is busy

[0:03:44] Voice 19: and has an awful lot of material delegated to it.

[0:03:47] Voice 19: And I think we need a process that's stronger

[0:03:54] Voice 19: and doesn't let, you know,

[0:03:55] Voice 19: that this just is a priority and has to get done.

[0:03:58] Voice 19: So that's what is being proposed here

[0:04:02] Voice 19: is to look at policies.

[0:04:05] Voice 19: There's lots of information out there.

[0:04:06] Voice 19: This is not something that's unique to us.

[0:04:08] Voice 19: Every municipality in the province, in the country,

[0:04:13] Voice 19: um does regular performance reviews this is not about the person this is about the process

[0:04:19] Voice 19: and that's what i'm proposing today and i will open up the floor for discussion i guess you're

[0:04:27] Voice 19: the chair so

[0:04:33] Voice 6: maybe i'll uh just comment um to provide a current perspective or um maybe

[0:04:39] Voice 6: said a few things earlier um indeed we have uh began a process and it happened in camera for

[0:04:46] Voice 6: for obvious reasons, we're talking about individuals and all that sort of stuff, so it may not

[0:04:50] Voice 6: be, it's definitely not public.

[0:04:52] Voice 6: And so we've had a discussion, and the intent was to initiate a process here in the new

[0:04:57] Voice 6: year, hiring a consultant, that's the recommendation from the previous executive committee, to

[0:05:03] Voice 6: engage us in a more thorough process, I'll say, and indeed make recommendations to us

[0:05:14] Voice 6: about a much more solid policy that executive committee or council could adopt moving forward

[0:05:22] Voice 6: into the future so this is certainly not a new idea it's been our mind and indeed Laura was on

[0:05:28] Voice 6: executive committee last year so well aware of the process and indeed we may not have paid as

[0:05:34] Voice 6: much attention to it as we should have and but it is in process and so this is great I don't have

[0:05:41] Voice 6: any uh objections to uh some revision of that policy uh our normal practice of course would be

[0:05:48] Voice 6: to ask staff to uh work with ec or something to revise the policy accordingly um but of course

[0:05:55] Voice 6: this is a motion brought a document and ideas brought to us from the floor so um those are

[0:06:02] Voice 6: my remarks this time and uh over to you for discussion so um speakers and i'll let um

[0:06:09] Voice 6: David Maud, run the speaker's list.

[0:06:12] Voice 6: Please raise your hand.

[0:06:13] Voice 6: We'll just be fast.

[0:06:17] Voice 21: Thank you, and good morning, everybody.

[0:06:19] Voice 21: I was also on executive committee in the previous term,

[0:06:23] Voice 21: so I have no knowledge now of what's been happening,

[0:06:28] Voice 21: except I didn't notice anything in the budget about hiring a consultant

[0:06:34] Voice 21: for the support of the performance planning and review.

[0:06:41] Voice 21: you and uh and i'm wondering uh peter you are excuse me mr chair you've mentioned uh that ec

[0:06:48] Voice 21: is hiring a consultant um uh do you have a budget for that is that something that we can help with

[0:06:54] Voice 21: and uh what does hiring a consultant mean have you hired one or is it when no

[0:07:02] Voice 6: that's the that

[0:07:03] Voice 6: was a recommendation from the previous executive committee and like i said we just started that

[0:07:07] Voice 6: process and so the intention was to begin that process and think about that in the new year and

[0:07:12] Voice 6: so we have not selected or determined budget or anything thank

[0:07:16] Voice 21: you because i would really support

[0:07:18] Voice 21: um that project in 2021 bowen island municipality went that way and suddenly we had this experienced

[0:07:27] Voice 21: outside voice who could interview everybody and put the recommendations or put all the comments

[0:07:33] Voice 21: together, help us work with the CAO to, well, be the go-between so that everybody could speak

[0:07:45] Voice 21: freely and provide really expert advice and help. And I really recommend that. For Bowen Island,

[0:07:54] Voice 21: it was, anyway, I have information if you want to know more about it, but it was really helpful.

[0:08:04] Voice 21: Thank you.

[0:08:05] Voice 12: Trustee Evans.

[0:08:08] Voice 4: Thanks.

[0:08:08] Voice 4: I think Trustee Fast's last comments might have answered my question, which would be

[0:08:14] Voice 4: how do we, as the rest of Trust Council, get involved in the process, because effectively

[0:08:21] Voice 4: Trust Council is the employer, and so I'd like to hear from you if that is indeed how

[0:08:30] Voice 4: the process would work.

[0:08:31] Voice 4: My second comment with regard to a previous comment by chair saying that normally process policy amendments would be given to staff to create.

[0:08:40] Voice 4: I think that might be inappropriate to ask the person to create their own policy on how they're going to be evaluated.

[0:08:47] Voice 6: Well, actually, it wouldn't be the CAO that would be doing that.

[0:08:51] Voice 6: It would be our legislative services director who would not be affected by that policy.

[0:08:57] Voice 6: The policy is unique to the office of the CAO.

[0:09:01] Voice 6: The senior staff, it's a different process through PSA.

[0:09:08] Voice 11: And the CAO has a remark about maybe clear up some of that.

[0:09:12] Voice 11: Well, a couple of things.

[0:09:14] Voice 11: First, just are we,

[0:09:17] Voice 11: is this policy being considered

[0:09:19] Voice 9: for adoption today?

[0:09:21] Voice 12: Is that the premise?

[0:09:22] Voice 12: We're gonna have a

[0:09:23] Voice 9: motion on the floor at the moment,

[0:09:24] Voice 12: but there's certainly-

[0:09:25] Voice 12: Okay, so staff have had no

[0:09:28] Voice 11: review

[0:09:29] Voice 11: view of this policy.

[0:09:30] Voice 11: Something wrong with my mic?

[0:09:37] Voice 11: How about now? Oh, thank goodness.

[0:09:44] Voice 5: Julia.

[0:09:47] Voice 5: So this

[0:09:48] Voice 5: is unusual in that

[0:09:50] Voice 5: usually

[0:09:51] Voice 5: I'll address the first matter.

[0:09:54] Voice 5: In most organizations, the

[0:09:56] Voice 5: CAO is in fact

[0:09:58] Voice 5: consulted and worked with.

[0:09:59] Voice 5: Aside from the content matter here,

[0:10:01] Voice 5: they are consulted with a reasonable process

[0:10:04] Voice 5: and it does usually follow

[0:10:05] Voice 5: either the canadian guidelines or the bc guidelines so that it there isn't a question

[0:10:10] Voice 5: here of inappropriateness if there if the cao has some um some role and in working that through that

[0:10:18] Voice 5: would be regular business that you'd find in any jurisdiction i would think um the first but the

[0:10:23] Voice 5: second one is just that this i think would be a first where um elected officials are writing

[0:10:28] Voice 5: policy there is um no administrative review of the implications of that policy and it's

[0:10:34] Voice 5: and it's adopted um i haven't really read this um but i think it um amends the executive committee's

[0:10:43] Voice 5: terms of reference reasonably significantly maybe that's a desire maybe it's appropriate but

[0:10:47] Voice 5: um this would be a an unusual step for the islands trust to to adopt comprehensive policy

[0:10:54] Voice 5: without some sort of administrative either review or implications or reporting back to the body at

[0:10:58] Voice 11: some point

[0:10:59] Voice 5: trustee

[0:11:05] Voice 11: getty can you speak on into your microphone that you can get some bowling

[0:11:15] Voice 11: or something yeah no no to any of the other legitimate admit the um whoever gets in the

[0:11:53] Voice 20: um there's some specific dates um so number three has uh

[0:12:02] Voice 20: 2023 are chairs from four standing committees and i think that regardless of how many this is

[0:12:09] Voice 20: policy that's going to last longer than however many standing committees we have now the previous

[0:12:15] Voice 20: policy said three and i think we could just delete the numbers and have reference to standing

[0:12:21] Voice 20: committees on the special committee um and there's several dates in this with respect to 2003

[0:12:29] Voice 20: 2003, and then in the chart at the end of it, they talk about something happening by December, January, February, March,

[0:12:38] Voice 20: and I'm thinking that that might be unhelpful in terms of that being the budget time.

[0:12:45] Voice 20: So if staff are super busy with budget, then we don't want to get into this and we can reschedule it.

[0:12:51] Voice 20: So regardless of who gets to set policy and how we sort that one out,

[0:12:57] Voice 20: i think that this has some um suggestion has some

[0:13:00] Voice 11: problems justin bernardo yeah i want to address

[0:13:07] Voice 11: i want

[0:13:10] Voice 16: to address uh some of the uh comments uh from uh the cao um it's you know we talked

[0:13:23] Voice 16: a lot here about the challenges the organization faces and um the the speed by which things get

[0:13:31] Voice 16: done the challenges that trustees face and trying to get ideas to move them forward

[0:13:36] Voice 16: uh we had quite a bit of discussion yesterday about and we need to recall things what they

[0:13:42] Voice 16: are the unsatisfactory nature of our meeting process and it's unsatisfactory because it's

[0:13:48] Voice 16: not sufficiently functional um we have problems to solve and it's not a sin to do something original

[0:13:56] Voice 16: to do something creative, to try to solve a problem,

[0:14:00] Voice 16: especially when the intent is highly principled.

[0:14:05] Voice 16: Anybody who's read this will see that it's completely about principle.

[0:14:11] Voice 16: It's completely neutral.

[0:14:14] Voice 16: And the policies, you know, yes, it's unorthodox

[0:14:19] Voice 16: for a policy to come up off the floor.

[0:14:22] Voice 16: And frankly, in a perfect world, it wouldn't be necessary.

[0:14:25] Voice 16: But as I've mentioned, we have challenges in getting things done.

[0:14:31] Voice 16: And with respect, I do have to disagree with the CEO when he says it's fine and it's appropriate for staff to work on a performance review policy.

[0:14:41] Voice 16: No, I think that's a conflict because everybody on staff reports to the CAO.

[0:14:47] Voice 16: It puts staff in a difficult position, and it's just not appropriate to have people who report to the CEO drafting or participating even in the drafting of a performance review policy.

[0:15:00] Voice 16: In an ideal world, executive committee would have changed this policy years ago, and we would have drafted a new policy with the advice of a consultant.

[0:15:17] Voice 16: But things don't get done.

[0:15:20] Voice 16: The energy has to come from somewhere. Trust Council owns these policies. A policy isn't a law. It's a guidepost that a previous Trust Council has decided is a good idea for us to sort of navigate our way forward.

[0:15:35] Voice 16: But every trust council, when we come together, it's open to us to say, you know what, this is not right or it doesn't fit.

[0:15:44] Voice 16: And so, you know, everybody around this table knows that over a period of 50 years, you know, as a person, you undergo some changes.

[0:15:55] Voice 16: This organization turns 50 next year.

[0:15:59] Voice 16: The policy that Trustee Patrick and Trustee Falk are hoping to reform was originally drafted in the 1990s.

[0:16:07] Voice 16: It's over 30 years old. And when you've got a LPC, it's considered an OCP that's 15 years old, woefully out of date.

[0:16:15] Voice 16: Our current policy on performance is one sentence that says EC will do it and maybe it'll consult with the Trust Council.

[0:16:24] Voice 16: That doesn't meet the standards at all of what the Canadian Association of Municipal Administrators does and what it advises.

[0:16:33] Voice 16: and uh it's important to remember that we're here to make this organization work

[0:16:42] Voice 16: not be slaves to rules or policies that we've invented in the past we're here to solve problems

[0:16:49] Voice 16: and um trust council owns these policies the people around this table you get to decide how

[0:16:59] Voice 16: this organization is run through the policies you can change the policies anytime you want

[0:17:04] Voice 16: and that's the point but i really want the this group to consider the conflict issue because it's

[0:17:13] Voice 16: very

[0:17:14] Voice 11: real thank you trust you trust your board uh i i

[0:17:25] Voice 22: support the adoption of this policy and

[0:17:28] Voice 22: i like the fact that um the canadian association of um municipal administrators toolkit is actually

[0:17:37] Voice 22: from 2023 so it doesn't get much better than that you know in terms of updating it and i've had a

[0:17:44] Voice 22: look at that toolkit it's very comprehensive um i think any organization we are 100 people

[0:17:51] Voice 22: that's like 60 plus staff and 26 trustees 100 people without any opportunity other than in a

[0:18:02] Voice 22: a large gathering to provide feedback.

[0:18:08] Voice 22: I mean, the only opportunity we were asked for feedback

[0:18:10] Voice 22: was in an in-camera session

[0:18:12] Voice 22: and I was completely taken by surprise.

[0:18:14] Voice 22: So I had nothing prepared.

[0:18:16] Voice 22: I haven't had any direction on the process

[0:18:20] Voice 22: that we can use to provide feedback.

[0:18:23] Voice 22: And we do have problems to solve

[0:18:26] Voice 22: and we do need a mechanism

[0:18:27] Voice 22: to dispassionately discuss those problems

[0:18:31] Voice 22: and to be guided by a very good process and hopefully a consultant

[0:18:37] Voice 22: so that we all have an opportunity to provide feedback

[0:18:43] Voice 22: that hopefully is helpful.

[0:18:45] Voice 22: And I consider the fact that the staff and trustees,

[0:18:50] Voice 22: because this process isn't well described and hasn't been executed,

[0:18:58] Voice 22: even staff are evaluated by the CAO.

[0:19:01] Voice 22: um but perhaps you know we should be providing input to that too and that hasn't happened so

[0:19:10] Voice 22: the whole process um needs an overhaul i think this is a very fit for purpose uh policy change

[0:19:18] Voice 22: and um i thank the people who did the work to bring it forward thank you trustee patrick

[0:19:38] Voice 11: is it working oh my goodness something's funny with

[0:19:41] Voice 19: the mics today built in here and item 10

[0:19:45] Voice 19: in the sequence is a lessons learned and that's the intent that every policy should always be

[0:19:51] Voice 19: continually improved. I'm kind of a systems geek and that's built right in here that every time

[0:19:57] Voice 19: it's done it should be we should be looking to how do we improve the process for next time and so

[0:20:03] Voice 19: this is not you know any of these policies should be so they're living this is a living document

[0:20:07] Voice 19: that should be continuously improved and that the annual process would include asking that

[0:20:13] Voice 19: that independent party to say what can be fixed

[0:20:16] Voice 19: because there's

[0:20:18] Voice 11: room for improvement.

[0:20:29] Voice 11: Rusty, Ellie.

[0:20:33] Voice 17: I think it's laudable to look at our processes

[0:20:36] Voice 17: and to definitely examine how we make decisions.

[0:20:44] Voice 17: And I think there has been a level of discomfort

[0:20:46] Voice 17: with how we've handled this as EC.

[0:20:50] Voice 17: And I think we haven't been as responsive

[0:20:52] Voice 17: to those concerns as we could have been.

[0:20:54] Voice 17: So I just want to acknowledge that.

[0:20:58] Voice 17: There's a huge amount of work in the last year,

[0:21:01] Voice 17: and there were a number of changes that were asked for.

[0:21:05] Voice 17: This is a, I would say,

[0:21:08] Voice 17: it characterizes council as a transformational council.

[0:21:11] Voice 17: 50% of us are new.

[0:21:13] Voice 17: Most of us elected on the campaign of we want to change things.

[0:21:16] Voice 17: So there was a lot of change that was asked for,

[0:21:21] Voice 17: And this is one of the things that was simply not able to be addressed. So I want to apologize for that. I don't think there was any intent to push this further down the line.

[0:21:33] Voice 17: I would want to ask the CEO what would be the implications of adopting a policy like this without having it examined for the implications for staff.

[0:21:48] Voice 17: And I would ask trustees to consider our responsibility goes two ways.

[0:21:55] Voice 17: as employers we have a duty to understand how the organization works on the employment side

[0:22:04] Voice 17: and that funnel is through the CAO so information must come back this way we don't have that we

[0:22:11] Voice 17: don't know we don't understand how they work that is an ecosystem that is functioning according to

[0:22:18] Voice 17: rules that I'm not privy to as a trustee. I come in here, we do our best to make decisions about

[0:22:26] Voice 17: direction, and then we trust staff to enact those. So how the process works is there is a

[0:22:33] Voice 17: responsibility to listen to staff and go, how is this going to affect them? So I do think that

[0:22:41] Voice 17: But crafting a policy and then not getting input from staff as to the implications of that policy on their workplace puts us in a very serious position.

[0:22:53] Voice 17: And I don't like that. So I would ask what what are the implications of that?

[0:23:00] Voice 11: It's important. I am. I was

[0:23:04] Voice 6: just

[0:23:05] Voice 16: going to say it.

[0:23:07] Voice 16: trustee elliott uh wants to hear from the ceo about his views about this proposed policy

[0:23:14] Voice 16: and is talking about input from staff i made the point about conflict but it is entirely

[0:23:20] Voice 16: inappropriate to ask the ceo who is who other who is the subject of whatever performance review

[0:23:26] Voice 16: process we have or don't have right now and would be the subject of this this thing if it's passed

[0:23:33] Voice 16: it's not appropriate to ask that person is it

[0:23:45] Voice 11: in order for a trustee to

[0:23:47] Voice 16: put a

[0:23:48] Voice 16: staff person in a conflict of interest if

[0:23:54] Voice 17: I can respond to that I'm asking for

[0:23:56] Voice 17: more information so that I can make a decision the information is in the room

[0:24:24] Voice 11: I'm sorry to interrupt I've lost audio is there any any possible way to get

[0:24:28] Voice 11: that sorted out there's no audio online right now one

[0:24:52] Voice 8: two three there we go that's better

[0:24:54] Voice 8: so i missed the last 20 seconds or 30 seconds so you

[0:24:58] Voice 9: could repeat thank you

[0:25:00] Voice 8: right thank you um

[0:25:04] Voice 6: so a point of order was called i don't believe that it is a point of order it was

[0:25:08] Voice 6: uh an argument on process and um i think that it's not unreasonable to ask the ceo for advice

[0:25:14] Voice 6: on a process associated with adopting any policy and what those implications might be.

[0:25:24] Voice 6: I want to make my own remarks, but I'm not going to at this point because I think I just want to

[0:25:28] Voice 6: clear this question. Let's not go back and forth across the table. Let's respect the process.

[0:25:32] Voice 6: If somebody wants to overrule the ruling of the chair, please say so now. Otherwise,

[0:25:37] Voice 6: I'm going to turn to the CEO for a remark on process of adopting policy.

[0:25:42] Voice 6: I would have a

[0:25:43] Voice 8: quick question. Not exactly. Well, basically about your overruling chair.

[0:25:50] Voice 8: Welcome. Am I okay to speak now?

[0:25:54] Voice 11: Are you objecting to the ruling of the chair?

[0:25:58] Voice 11: Yes.

[0:26:00] Voice 8: All right.

[0:26:01] Voice 8: Not really, not majorly. I just have a, I was wanting to, should this be something that goes in camera?

[0:26:09] Voice 6: Just a

[0:26:09] Voice 6: second, a moment. Hold on.

[0:26:10] Voice 8: Okay.

[0:26:14] Voice 6: Right. So if I'm being challenged on my ruling that we can turn to the CAO for a comment on process, then I'm going to ask council to rule on that if you wish to overrule the chair.

[0:26:28] Voice 6: That's how it goes.

[0:26:29] Voice 8: Really, I was wondering if this should go in camera if we were going to discuss this.

[0:26:33] Voice 8: No, this is a public process.

[0:26:38] Voice 8: Okay. Well, I guess I challenge the, you know, I'll just follow the process. I challenge

[0:26:43] Voice 8: the ruling.

[0:26:45] Voice 6: Okay. So the ruling is that I'm not considering a conflict of interest and to allow

[0:26:51] Voice 6: the CEO to speak unprocessed. So call the vote of council. All those in favor of supporting the

[0:26:57] Voice 6: overruling

[0:26:58] Voice 11: the chair. Okay. What's okay.

[0:27:12] Voice 6: So the chair has made a ruling that the request from

[0:27:16] Voice 6: him, Trustee Elliott, to ask for a remark on process of adopting policy is a conflict

[0:27:27] Voice 6: of interest, and I do not believe it is a conflict of interest.

[0:27:34] Voice 16: Okay. Your ruling is that you do not believe it is a conflict of interest for the CEO to

[0:27:41] Voice 16: be consulted with respect to the performance review policy, and Trustee Harris has said

[0:27:47] Voice 16: he challenges that so the question before the floor is should the chair be overruled yes okay

[0:27:55] Voice 6: well you want to know what you're overruling the chair about right yeah and i disagree with

[0:28:02] Voice 6: your interpretation there my interpretation is that the question has asked the cao to comment

[0:28:08] Voice 6: on process of adopting policy regardless of what it is okay

[0:28:12] Voice 15: but if people believe

[0:28:14] Voice 16: that there is a

[0:28:16] Voice 6: conflict, then you can overrule the chair.

[0:28:18] Voice 6: Okay. Well, that's the point. Yeah.

[0:28:21] Voice 6: Are we clear

[0:28:22] Voice 6: on the overruling the chair?

[0:28:25] Voice 11: So, for clarity,

[0:28:27] Voice 11: we're voting. When you ask the question,

[0:28:33] Voice 11: we're voting to

[0:28:35] Voice 4: overrule you. That's correct. And if we

[0:28:37] Voice 4: oppose, we are supporting your ruling. That's correct.

[0:28:44] Voice 6: So, let's call the vote for those that wish to overrule

[0:28:47] Voice 6: the decision of the chair all those in favor of overruling so please lower your

[0:28:59] Voice 6: hands David is managing the process please raise your hand if you're opposed

[0:29:05] Voice 6: six

[0:29:12] Voice 11: all

[0:29:15] Voice 10: right

[0:29:17] Voice 6: so that then fails so the ruling it carries it carries that's an

[0:29:27] Voice 6: inverse so it carries so the chair is overruled so um let's continue the conversation we're not

[0:29:33] Voice 6: going to see you on that question next

[0:29:37] Voice 12: speaker okay next speaker on the list is trustee peterson

[0:29:39] Voice 12: oh

[0:29:42] Voice 14: thank you i just want to say start by saying i really appreciate uh uh trustee patrick and

[0:29:48] Voice 14: trustee fault bringing this uh proposed policy uh to trust council uh i think this is really

[0:29:56] Voice 14: really important and certainly as a new member of EC.

[0:30:00] Voice 14: um the more uh sort of guidelines on this process uh in a sense the better for from my perspective

[0:30:09] Voice 14: this is you know new territory for me i do have a couple concerns and i think the foremost for me

[0:30:15] Voice 14: is to try and assimilate this policy in um in the time uh between receiving this email and

[0:30:24] Voice 14: and, you know, potential decision point today.

[0:30:27] Voice 14: So I have to say that while I'm not opposed in a general sense,

[0:30:32] Voice 14: I don't feel that I'm prepared to advance this personally today.

[0:30:38] Voice 14: There was another question that came up from some of the comments

[0:30:43] Voice 14: that I'm a little unclear on.

[0:30:46] Voice 14: There was a suggestion that the Director of Legislative Services

[0:30:52] Voice 14: services shouldn't participate in a review of this proposed policy. And I don't have a strong

[0:31:05] Voice 14: opinion one way or the other on that. I mean, I would assume that that would be the person we'd

[0:31:09] Voice 14: look to inside the organization. But if that's not the case and it's deemed by council not to

[0:31:16] Voice 14: be appropriate, then I would still like to have somebody with that legislative eye have a look

[0:31:23] Voice 14: at this and in an assistive way and so then i would assume that we would be looking outside

[0:31:28] Voice 14: of the organization for that assistance um so i just wanted to share those thoughts

[0:31:33] Voice 14: this is this is good work i really appreciate it but i don't feel like i'm sufficiently

[0:31:41] Voice 14: um informed about the implications about about where we need to go on it so i just

[0:31:47] Voice 14: wanted to

[0:31:48] Voice 11: share that thank you council trustee fast thank

[0:31:54] Voice 21: you i'm um i also appreciate it being

[0:31:57] Voice 21: uh brought up the idea of our uh one lone employee our most important uh staff person uh responsible

[0:32:07] Voice 21: for um all the work of the islands trust and the morale and the uh relationships with developing

[0:32:17] Voice 21: developing with First Nations, all the things that we care about,

[0:32:20] Voice 21: deserves to have

[0:32:23] Voice 21: care and respect for their own development and

[0:32:29] Voice 21: future and planning of their position and an independent,

[0:32:37] Voice 21: nonpartisan review.

[0:32:39] Voice 21: And so as much as

[0:32:42] Voice 21: uh uh you know i i feel that really strongly we should be supporting our staff person

[0:32:49] Voice 21: um i uh i also don't want to put him in a position of um being uh attacked or hijacked through

[0:32:57] Voice 21: um something that hasn't been carefully thought out so i'm um i'm not in favor of rescinding

[0:33:05] Voice 21: rescinding the current policy. That was a policy developed long ago, perhaps, but I haven't had a

[0:33:13] Voice 21: chance to review it in detail to see what we would be rescinding and what kind of input went into

[0:33:22] Voice 21: that. And I'm just not prepared to, the first line says that Trust Council therefore resolves. I'm on

[0:33:30] Voice 21: on page 207 of the email,

[0:33:37] Voice 21: resolves that Section 9 of Policy 2.4.1

[0:33:39] Voice 21: and Attachment 1 are thereto repealed.

[0:33:43] Voice 21: And I don't want to repeal anything

[0:33:45] Voice 21: without careful consideration.

[0:33:49] Voice 21: I had a look at the proposed policy.

[0:33:53] Voice 21: Lots of good stuff there,

[0:33:54] Voice 21: but Islands Trust is different from a municipality.

[0:33:57] Voice 21: municipality um for example where's the islands trust conservancy in there should the chair be

[0:34:03] Voice 21: involved um right now it's only the standing committees and the islands trust is beyond

[0:34:11] Voice 21: the municipality so this one has local planning and strat and plan focus only so far i mean i

[0:34:19] Voice 21: don't think uh i think it's a draft and uh i really appreciate you bringing it forward um

[0:34:25] Voice 21: Folks, I think it's important. And so I'm in favor of hiring a consultant to undertake the next CAO review.

[0:34:34] Voice 21: And if we get that going, that's what our CAO and our organization needs, I think, is to get that going and then undertake the next CAO review.

[0:34:45] Voice 21: And that might help either that consultant or the process that we go through with that consultant might help Trust Council to figure out how to review the current policy and what has changed in the public service agency, for example, which is also part of the ecosystem that we don't know anything about and how the practices and policy might be improved.

[0:35:16] Voice 21: I think there's a lot of thoughtful advice that we need, and hiring a consultant to undertake the next CAO review could be the first step and do a multi-solving thing by taking that action.

[0:35:35] Voice 21: So that's where I stand. I can't support the changes proposed today as far as they've come for what I've said. Thank you.

[0:36:01] Voice 27: I see this as an attempt at engagement from the TC, and I'm very pleased to hear

[0:36:10] Voice 27: your encouragement from Tim and Sue Ellen. It really is an attempt

[0:36:18] Voice 27: to develop more transparency in the process

[0:36:22] Voice 27: and to make it more clear.

[0:36:24] Voice 27: I've been in a corporate setting,

[0:36:27] Voice 27: evaluated, of course, or reviewed,

[0:36:29] Voice 27: gone through these kind of reviews,

[0:36:31] Voice 27: and I've seen the evolution of a company

[0:36:35] Voice 27: that went through the process

[0:36:36] Voice 27: of improving the review process over 18 years.

[0:36:40] Voice 27: And so I'm quite familiar with the whole process.

[0:36:43] Voice 27: And I think no one probably enjoys

[0:36:47] Voice 27: being reviewed at that time frame.

[0:36:49] Voice 27: It's an emotional period because it's a setup in a way, right?

[0:36:55] Voice 27: Because somebody's evaluating you that's not necessarily comfortable.

[0:36:59] Voice 27: The more clarity we can provide about that process, the more comfortable it can become and the safer it can become for all parties.

[0:37:10] Voice 27: And so that's part of my intent here is to try to bring clarity to the process.

[0:37:18] Voice 27: Everybody knows where they stand. It's transparent. And it's transparent that it's transparent to the parties that have the responsibility for the review. And the people that have the responsibility for this review is this table, not the executive by itself.

[0:37:38] Voice 27: And so clarifying that and putting it clearly in the area of responsibility for this group, I think, is the clearest way to do this.

[0:37:53] Voice 27: Because any feeling of being left out or not having access to be a partner or whatever in this process will not be good.

[0:38:06] Voice 27: It'll leave bad feelings.

[0:38:07] Voice 27: things will fester and that so we i think we need to have very clear ways of making sure that that

[0:38:15] Voice 27: that's not encouraged through the through the way the process is set up um i don't you know i'm not

[0:38:24] Voice 27: trying to push this through for today i think take your time to think about it but let's not

[0:38:29] Voice 27: leave it let's get it done and it is unusual in that a policy draft does have to come from outside

[0:38:41] Voice 27: or or from within the trust council which is unusual but we need to deal with that so if a

[0:38:48] Voice 27: consultant can review perhaps what we've put together so far then an outside consultant so

[0:38:56] Voice 27: that you know has no interest in this i think that's probably a good step um

[0:39:02] Voice 11: yeah that's that's

[0:39:07] Voice 11: all i have thanks trustee borthwick pardon me um yeah i

[0:39:16] Voice 24: i mean i i don't have uh dag's experience

[0:39:20] Voice 24: in in that regard but my and my experience in this body is you know still only just in the last year

[0:39:26] Voice 24: um uh the um but i've done a lot of like you know since since we got this the other day i've

[0:39:35] Voice 24: you know, tried to understand it and was not something that I immediately understood,

[0:39:39] Voice 24: but I did have done a lot of reading on and I've examined the, the, the, the body, the,

[0:39:45] Voice 24: the book from which it comes. Um, and so it seems to me that this, and I think it's really

[0:39:50] Voice 24: important to remember that this is, this is a policy question and it's not personal. I don't

[0:39:55] Voice 24: think any of us have any interest in attacking Russ. Um, that's not, that's not appropriate.

[0:40:00] Voice 24: And also, I think we are grateful to Russ in many ways.

[0:40:03] Voice 24: So that's not my takeaway from this document.

[0:40:09] Voice 24: I, you know, hearing from EC in terms of the workload,

[0:40:13] Voice 24: and certainly I'm very cognizant, I look at

[0:40:15] Voice 24: what these guys do,

[0:40:16] Voice 24: and I hear about David having to be away for two, three weeks at a time in the summer

[0:40:22] Voice 24: due to scheduling craziness.

[0:40:23] Voice 24: And, you know, I think if this shifts that work to the broader trust council,

[0:40:29] Voice 24: So there's there's a number of benefits, you know, it takes it out of just being an EC process.

[0:40:35] Voice 24: I think it's more democratic if this this body and then we're, you know, consultant is the person who's doing the work.

[0:40:41] Voice 24: But but if that's directed by the whole of TC, that seems like that's a good thing from a from a broader policy.

[0:40:48] Voice 24: That seems like a more robust way to do things.

[0:40:52] Voice 24: And then, yeah, in terms of the actual content that's here in front of us, it seems like it's boilerplate.

[0:40:58] Voice 24: Like, it seems like this is very much what exists elsewhere.

[0:41:03] Voice 24: It doesn't look like it's been modified greatly to me from what I've read now.

[0:41:07] Voice 24: Obviously, if everyone hasn't had that time, I appreciate that that's a concern.

[0:41:11] Voice 24: But, yeah, it doesn't seem like a controversial thing to me

[0:41:13] Voice 11: at this point.

[0:41:17] Voice 11: Sure.

[0:41:17] Voice 11: Thank

[0:41:19] Voice 6: you.

[0:41:20] Voice 6: So I'll just say that I agree 99, if not 100 percent with what Dag said.

[0:41:28] Voice 6: Absolutely.

[0:41:28] Voice 6: Absolutely. Improving policy is definitely a good thing. What I am struggling with in order to support this going, we don't have a motion on the floor, right? So I don't really know where this is going. But I don't understand what the urgency is, why we received this at one o'clock on a Tuesday afternoon. I have not been able to thoroughly read or understand it.

[0:41:53] Voice 6: if executive committee had had earlier notice there is materials and information that could

[0:42:01] Voice 6: be brought to you in a much more less anecdotal fashion than what the chair has provided you

[0:42:07] Voice 6: because there there's not an absence of process there's an absence of policy and i agree completely

[0:42:14] Voice 6: and i support the work but let's bring in a consultant as ec is planned to advise us in that

[0:42:22] Voice 6: way. But I agree completely with what Dagda said.

[0:42:26] Voice 12: Okay, so we're on to Trustee Morrison.

[0:42:31] Voice 23: Thank you so much. I was trying to remember off the top of my head, but I can't.

[0:42:37] Voice 23: I think it was in 2019 when the original debate on the select committee happened to actually,

[0:42:45] Voice 23: I believe it was 2019, to create the committee that then worked collaboratively with, say,

[0:42:52] Voice 23: with the chair there was a number of different folks to then define the scope of the governance

[0:42:59] Voice 23: review I'm getting

[0:43:00] Voice 23: somewhere with this but so in that move it was a very emotional move for many

[0:43:07] Voice 23: people for a variety of reasons but fundamentally for me my participation in that effort from the

[0:43:14] Voice 23: beginning was because I live on North Pender or I don't right now but I represent North Pender

[0:43:21] Voice 23: okay and north penderites were deeply concerned about transparency about the way in which they

[0:43:29] Voice 23: understand things who's governing them who's you know as we sit at this table who where is power

[0:43:35] Voice 23: distributed at this table how are we accountable to the decisions that get made and and you know

[0:43:41] Voice 23: anyway there's a number of different things that sort of instigated that concern um whether they're

[0:43:47] Voice 23: they're real and factual, whether we can trace those things, it doesn't matter because it's

[0:43:53] Voice 23: public perception of them too. And for me, this is about that idea of like, how do we make things

[0:43:59] Voice 23: as transparent and possible and as predictable as possible? I would not want to be in Rush's shoes,

[0:44:05] Voice 23: okay, frankly. And so like, how do we make it very reasonable and predictable for him?

[0:44:10] Voice 23: I do understand the concern that's being raised here. So, so I, and thank you very much to Dag

[0:44:15] Voice 23: and to Laura for like doing this legwork and bringing this forward I do think policy like

[0:44:20] Voice 23: this is appropriate to be drafted by trustees and um so I don't have any concerns in that area

[0:44:27] Voice 23: I do think it needs to be reviewed from a legislative point of view um because that

[0:44:32] Voice 23: would just make it sounder and like the the points that trustee Getty mentioned like it

[0:44:37] Voice 23: would just make it cleaner so I do think that that is helpful um in principle I agree with

[0:44:44] Voice 23: with what's here.

[0:44:45] Voice 23: I have had time to read it,

[0:44:47] Voice 23: but not everybody processes the same way.

[0:44:49] Voice 23: So I think it's appropriate to give people time to process.

[0:44:54] Voice 23: Yeah, and having said that,

[0:44:56] Voice 23: I also wanna just talk to the urgency kind of thing

[0:44:59] Voice 23: that the chair mentioned.

[0:45:01] Voice 23: From my perspective, this is not that urgent.

[0:45:05] Voice 23: It's 2000, I mean, I don't feel that this is overly rushed

[0:45:10] Voice 23: because I started thinking about this in 2019.

[0:45:14] Voice 23: that's four years ago so to me this seems like a long time to get to this point so and you know

[0:45:21] Voice 23: so i and i understand that we're only a year in but like we're responsible to get up to speed and

[0:45:26] Voice 23: to like talk to the past trustees and do that work so for me i don't feel like this is too fast i'd

[0:45:31] Voice 23: like to see this policy come back to us in march ready for a vote and like let's move forward like

[0:45:36] Voice 23: so that's what i would like to see um and so if we do put a motion on the table related to having

[0:45:41] Voice 23: misreviewed i would like a march timeline on it trustee

[0:45:47] Voice 11: yates thank

[0:45:50] Voice 26: you i agree 100 with everything

[0:45:53] Voice 26: that trustee fast brought up a little bit earlier um i'm not ready to make any decisions on this

[0:46:01] Voice 26: and one of my main concerns is suggesting that the committee be made up of the four

[0:46:08] Voice 26: standing committees the chairs of the four standing committees i don't think we should

[0:46:13] Voice 26: enumerate the committees we don't know how many committees we'll have a couple of years from now

[0:46:19] Voice 26: and i'm concerned that it does leave out the islands trust conservancy thank

[0:46:24] Voice 11: you trustee evans

[0:46:32] Voice 11: thank

[0:46:32] Voice 4: you um so yeah i'm agreeing a lot with a lot of the comments going around the table right now

[0:46:39] Voice 4: i think that it's appropriate to move this forward to a consultant to review and come

[0:46:48] Voice 4: come back to us with repercussions of bringing this forward or lack thereof. I also feel that

[0:46:55] Voice 4: it's highly unfair to the CAO to not have a policy in place coming from a corporate background

[0:47:03] Voice 4: myself. It's one of the securities that you have that you know that you're going to have a review

[0:47:10] Voice 4: in a timely fashion so that you can understand whether or not you're doing a good job so you can

[0:47:15] Voice 4: adjust as needed without getting too far down the line and then putting yourself in a position

[0:47:23] Voice 4: where you could potentially be in, what's the word that I'm looking for, a corrective action

[0:47:30] Voice 4: position. That is unfair. That is not good. I think that this coming forward is due to

[0:47:39] Voice 4: to the conversations that started at the beginning of the year regarding the CAO

[0:47:46] Voice 4: annual assessment. And we're at the end of the year now. And for us sitting around the table,

[0:47:51] Voice 4: we don't know from executive committee that this has been happening. And that's unfair to us as

[0:47:56] Voice 4: well. So I think that this policy would keep it open for all of us sitting at the table and the

[0:48:03] Voice 4: the CAO as to where we are in the process

[0:48:05] Voice 4: and what's going on.

[0:48:07] Voice 4: So for me, I support this document going forward

[0:48:12] Voice 4: for review and coming back again in March,

[0:48:16] Voice 4: like a couple of other people have said here,

[0:48:19] Voice 4: and that will give people enough time to look at section nine

[0:48:24] Voice 4: in the policy, which I'm looking at,

[0:48:26] Voice 4: it's three very short paragraphs.

[0:48:28] Voice 4: And the only thing in the section 9.9.2

[0:48:33] Voice 4: that says, is one sentence, to coordinate appraisal and discipline actions associated

[0:48:37] Voice 4: with the CAO after the initial six-month probationary period in consultation with

[0:48:42] Voice 4: trust counsel as required. That's not appropriate.

[0:48:48] Voice 11: That is not fair. That is not enough

[0:48:53] Voice 11: to anyone,

[0:48:56] Voice 4: CAO or anyone sitting at this table. So the policy that has been crafted and brought

[0:49:03] Voice 4: brought forward as a starting point I fully support that going to a consult to a consultant

[0:49:09] Voice 4: to come back to us in March that'll give everyone at this table time enough to review the policies

[0:49:14] Voice 4: that exist and we can have a full discussion at that point and hopefully by then the CAO's annual

[0:49:21] Voice 4: review would have at least come to a conclusion but we would have something in place for next

[0:49:26] Voice 4: year with timelines and everything else that is as it should be for a body this large

[0:49:32] Voice 4: George, I

[0:49:37] Voice 11: just want to add some information that

[0:49:38] Voice 6: will be helpful.

[0:49:41] Voice 6: And I don't want to go into any details because it would have to then go into camera.

[0:49:45] Voice 6: So I'm not talking about specifics.

[0:49:47] Voice 6: But the last CAO review concluded in November of last year.

[0:49:54] Voice 6: And so the frequency of that review process is being met.

[0:50:02] Voice 6: and you are aware of that because that was reported to the previous council right so and we

[0:50:09] Voice 6: it was reported to the previous council you haven't heard that well no you would have put

[0:50:16] Voice 6: that no you would have heard that um i'm sure it's in the minutes um and um i have also advised you

[0:50:25] Voice 6: in in camera previously and again being careful that we have begun a process so and that's i

[0:50:32] Voice 6: I don't really want to debate that, okay?

[0:50:34] Voice 6: I'm just making that statement.

[0:50:35] Voice 6: But I think what's important to note is, as you quoted in the last couple of words in the quote from the existing policy, as required.

[0:50:46] Voice 6: The as required piece is actually elements that are given to us by the province through the PSA.

[0:50:51] Voice 6: And certainly there's some debate even about how much oversight the province has on that hiring process.

[0:50:57] Voice 6: but that is who we have worked with and that is who we were taking guidance from

[0:51:01] Voice 6: in the as required piece we've used a provincial document to fulfill the

[0:51:07] Voice 6: obligation of that that is determined by the province to be an appropriate

[0:51:11] Voice 6: mechanism to do those assessments so it's not in a complete there is an

[0:51:16] Voice 6: absence of policy the practice is embraced inadequately absolutely in the

[0:51:22] Voice 6: language it's in our current policy so um let's proceed to uh where we want to take this today

[0:51:32] Voice 11: trustee harris thank you this

[0:51:38] Voice 8: you know i'm happy that this is in front of us um one of the good

[0:51:45] Voice 8: things about it is that it's bringing trustee patrick and myself together um you know and in

[0:51:51] Voice 8: and in line with their way of thinking i i'm i think it's very transparent quite clear

[0:51:59] Voice 8: easy to understand and i would be more than happy to see this move forward today

[0:52:07] Voice 8: um like you know so many there's so many comments i can't remember who has made each comment but um

[0:52:14] Voice 8: you know this has been a long time coming and change is needed we've had the governance review

[0:52:22] Voice 8: you know all this stuff ties together um you know for this morning i i got up 4 30 when i come i

[0:52:29] Voice 8: wanted to be with you guys today um get down to fulford and um the ferry was canceled first three

[0:52:35] Voice 8: sailings are canceled because of the shortage of uh workers and we all know why that is here it's

[0:52:41] Voice 8: because we have a shortage of workforce housing can we stay on the topic uh trustee harris thank

[0:52:47] Voice 8: Thank you. I may have veered a little bit, but I guess my point is change, things need to happen.

[0:52:53] Voice 8: This is very transparent. This will expedite our way of governing in a much more transparent way.

[0:53:01] Voice 8: And as Chair Luckham has mentioned in a previous comment, that existing policy is inadequate.

[0:53:07] Voice 8: It seems very clear. And as I'm remembering correctly, Trustee Borkwick mentioned, this is kind of cookie cutter stuff that other districts use.

[0:53:17] Voice 8: and it shouldn't be controversial from what I can see.

[0:53:22] Voice 8: As far as the budget goes, to me,

[0:53:25] Voice 8: this maybe takes top priority over and above that

[0:53:30] Voice 8: and would also help us achieve

[0:53:33] Voice 8: all the other things we need to do.

[0:53:35] Voice 8: So I'm fully in support of this

[0:53:37] Voice 8: and I would love to see this move forward today

[0:53:39] Voice 8: and then we can get on with making some positive change.

[0:53:44] Voice 8: Thanks.

[0:53:44] Voice 8: Thanks.

[0:53:46] Voice 11: Trustee Maverly.

[0:53:48] Voice 11: Thank you.

[0:53:51] Voice 11: I agree with Sam.

[0:53:53] Voice 9: I don't believe this is controversial.

[0:53:55] Voice 9: This is a really good discussion.

[0:53:59] Voice 9: I think Toby Elliott was right.

[0:54:03] Voice 9: I think there was a big change in trustees that were elected, and a lot of trustees that

[0:54:10] Voice 9: were elected came here hoping for, if

[0:54:16] Voice 11: not change, accountability.

[0:54:22] Voice 9: I'm not going to pretend that I've been in DAG's shoes

[0:54:27] Voice 9: or been in anybody's shoes that have run organizations.

[0:54:30] Voice 9: I haven't done that.

[0:54:32] Voice 9: I've been the CAO and the owner all my life.

[0:54:35] Voice 9: So I've done my own reviews.

[0:54:41] Voice 9: But the conversation is really important.

[0:54:47] Voice 9: And there are two sort of red flags for me.

[0:54:50] Voice 9: When you're having a conversation like this,

[0:54:53] Voice 9: is first if there's resistance to open accountability that's a red flag

[0:55:01] Voice 11: right and

[0:55:06] Voice 11: the other one is to

[0:55:09] Voice 9: the chair you've you've talked to us this morning about everything that ec is

[0:55:14] Voice 9: doing but we're the employer all you had to do if you were doing that process if you were looking

[0:55:23] Voice 9: into hiring a consultant i mean we had a meeting three months ago all you had to do was report that

[0:55:29] Voice 9: and we would probably be in a different place here than we are now and that's a reality i mean

[0:55:39] Voice 9: you may be the ec but you're accountable too and and the reason and i think this is a really good

[0:55:46] Voice 9: document i think are there tweaks to it probably but it's well thought out and it's brought to the

[0:55:54] Voice 9: to this table a really good conversation around the dynamic of this table which is different

[0:56:02] Voice 9: than the last table right and so i i don't find this controversial at all i i however we move

[0:56:12] Voice 9: ahead here and like i say i'm first to admit i'm not the expert but however we move ahead

[0:56:18] Voice 9: i

[0:56:19] Voice 11: think this needs to happen trustee graham and

[0:56:28] Voice 7: on that note um i do have a a motion that i've sent

[0:56:33] Voice 7: to our, thank you, Emily.

[0:56:39] Voice 7: And perhaps before it's seconded,

[0:56:41] Voice 7: it probably could use some massaging.

[0:56:43] Voice 7: So I'll just move it and then we'll,

[0:56:46] Voice 7: is that appropriate?

[0:56:47] Voice 7: Move it, get it up there.

[0:56:48] Voice 7: And then before it's seconded,

[0:56:49] Voice 7: let's get a really nice,

[0:56:51] Voice 7: if you like the idea,

[0:56:52] Voice 7: because I do like the material,

[0:56:54] Voice 7: but I have heard a number of trustees

[0:56:56] Voice 7: say they would like a review.

[0:56:57] Voice 7: So you know what?

[0:56:59] Voice 7: I can't read it until I put my glasses on.

[0:57:01] Voice 7: I move that Trust Council hire a consultant to work with the elected officials of Trust Council in the drafting of a chief administrative officer performance evaluation policy using current policies and materials provided by Trustee Patrick and Trustee Falk to Trust Council December 7th, 2023.

[0:57:23] Voice 6: That's the motion you would like to, you own it, you've made the motion.

[0:57:26] Voice 6: And so I'm just going to say if that's what you expect and if there's no general, we can always modify it if we have to.

[0:57:34] Voice 6: do, but I'd like to seek a seconder. Are you seconding the motion? Trustee Peterson has

[0:57:43] Voice 6: seconded the motion. Okay. So now do you wish to speak to your motion further?

[0:57:48] Voice 7: Again, excellent

[0:57:50] Voice 7: material. I'm not qualified to know if there's some little tweak that's be required. That's why

[0:57:56] Voice 7: we go to the experts. It makes sense to go outside of our organization for that review. And yeah,

[0:58:03] Voice 7: Yeah. Thank you. Right.

[0:58:04] Voice 6: And so just to help us get a sense of where we're going, if you can state whether you're in favor or not of the motion and then whatever it is, a remark that you have.

[0:58:12] Voice 6: So to speakers, I'll go to Tim Peterson.

[0:58:17] Voice 14: Thank you, Trustee Graham, for the motion. I guess the only the only bit that I don't see in here, the points brought up by Trustee Getty around, you know, the potential, the number of committees.

[0:58:31] Voice 14: and the potential of adjusting the timeline,

[0:58:36] Voice 14: but I don't think that's an impediment to carrying the motion forward.

[0:58:40] Voice 14: So, no, I'm in support.

[0:58:42] Voice 14: Go ahead.

[0:58:44] Voice 11: Trustee Bolt.

[0:58:47] Voice 22: Thanks for the motion.

[0:58:49] Voice 22: I had a very similar motion.

[0:58:51] Voice 22: What I missed from this is that the CAO review should begin immediately.

[0:58:56] Voice 22: So, yes, my motion was that the EC hire a consultant immediately to begin a CAO review and that the consultant be provided with the materials as a process to consider.

[0:59:11] Voice 22: And furthermore, that EC update all trustees regularly as to progress, because on top of everything else,

[0:59:19] Voice 22: One of the things that's missing to my mind is that we discuss and bring up things which apparently are moving along, but we are not provided with proper regular updates.

[0:59:32] Voice 22: So I would suggest that we amend this to include that the consultant begins the CAO review immediately and works with elected officials, etc., etc., etc., and that the EC provides updates to all trustees as to progress.

[1:00:00] Voice 22: And furthermore, I think we then need another motion, which is to agree the funding for the consultant, but we can deal with that in a moment.

[1:00:08] Voice 11: Okay.

[1:00:10] Voice 11: Trustee Morrison.

[1:00:14] Voice 23: Thank you.

[1:00:15] Voice 23: I was trying to figure out how to get my timeline into things, because if there's one thing I've learned, it's to add timelines to everything.

[1:00:26] Voice 23: So I am not going to do it in this motion, because I think it gets a little too messy.

[1:00:30] Voice 23: So I'm in support of this motion.

[1:00:33] Voice 23: And then I'm willing to put a motion on reporting related to this back on afterwards.

[1:00:40] Voice 23: Trustee Patrick.

[1:00:42] Voice 19: I want to thank everyone for this.

[1:00:44] Voice 19: It's been a fantastic, respectful conversation that we've been having.

[1:00:50] Voice 19: And thank you for bringing this forward.

[1:00:53] Voice 19: I do agree that we should amend it.

[1:00:55] Voice 19: And I can either make an amendment because I think it should be that the consultant should

[1:00:58] Voice 19: undertake the review as part of that process because that will inform the policy to be

[1:01:03] Voice 19: as good as it could be.

[1:01:05] Voice 19: And that I think it should also have a completion date.

[1:01:08] Voice 19: I think it could be in this motion.

[1:01:10] Voice 19: So I hate to attempt amendments on the fly, but I'll certainly give it a try.

[1:01:15] Voice 19: I move to amend the motion to add and conduct the performance review after, let's see, work

[1:01:26] Voice 19: work with the elected officials,

[1:01:29] Voice 19: I think to conduct

[1:01:30] Voice 18: the performance review.

[1:01:34] Voice 18: Yeah, after trust council.

[1:01:40] Voice 18: Oh, sorry, yeah, where your cursor was.

[1:01:42] Voice 18: To conduct the performance review and draft.

[1:01:51] Voice 18: I don't know if this is a point of order

[1:01:52] Voice 18: or a point of process.

[1:01:53] Voice 18: Well, I'm just, I know it's being stuck in there.

[1:01:55] Voice 18: It should be,

[1:01:56] Voice 18: this is the amendment.

[1:01:59] Voice 6: Within order.

[1:02:01] Voice 6: What you so

[1:02:02] Voice 23: so sorry process wise we cannot do an amendment in the middle of

[1:02:05] Voice 23: the motion we have to have it underneath the motion because we can't see what the

[1:02:09] Voice 23: amendment. Yeah,

[1:02:10] Voice 6: okay, so that's not.

[1:02:16] Voice 10: If you

[1:02:17] Voice 3: can just get the wording as doing it, I will then send the amended motion

[1:02:21] Voice 3: over to and this is in display, I'm copying them here's an amended motion.

[1:02:25] Voice 3: Okay, it's just showing what's going to look like that.

[1:02:27] Voice 23: Okay, but to the point of being able to understand the amendment separate from the motion, I need the motion and the amendment underneath it.

[1:02:36] Voice 6: Okay,

[1:02:36] Voice 23: so we need,

[1:02:37] Voice 6: this is a new motion, nothing to do with the previous motion, because it will be implemented, consolidated in the passage.

[1:02:46] Voice 6: Correct.

[1:02:46] Voice 6: So we got that, is that, Patrick, now is that your motion at the top or the bottom?

[1:02:52] Voice 6: What?

[1:02:53] Voice 6: No.

[1:02:56] Voice 6: let's just pause for a moment okay this is a new experience

[1:03:01] Voice 6: let's

[1:03:03] Voice 10: enjoy mp's last time recording here again oh she's doing great we're all calm

[1:03:19] Voice 6: let's be grateful we are

[1:03:21] Voice 6: are.

[1:03:28] Voice 11: All right. Well, I may

[1:05:08] Voice 19: have said that. And I think it's and no, we don't need and

[1:05:13] Voice 19: And so Trust Council, sorry, I'm looking,

[1:05:17] Voice 18: I'm trying to find my word,

[1:05:18] Voice 18: and officials of Trust Council

[1:05:21] Voice 18: to conduct the

[1:05:24] Voice 11: annual performance review.

[1:05:37] Voice 11: And then, and I think,

[1:05:40] Voice 18: and yeah,

[1:05:44] Voice 11: well,

[1:05:46] Voice 18: then it's, well, we're just,

[1:05:49] Voice 19: we need to just, and I think in the drafting is fine.

[1:05:53] Voice 19: We can just leave that.

[1:05:54] Voice 19: Let's just leave it there.

[1:05:56] Voice 19: there. And then I think we need to add a target date at the end after December

[1:06:03] Voice 18: 23. And for target

[1:06:07] Voice 18: completion of I guess,

[1:06:08] Voice 11: March, and it should say and, and target completion by

[1:06:23] Voice 18: March, March Trust

[1:06:27] Voice 11: Council, I guess it is or March, just March of 2024. I think so. Does that make English anyone?

[1:06:38] Voice 11: do it let's target completion of both items the policy and the and the review

[1:07:01] Voice 11: i hope so okay yeah

[1:07:13] Voice 3: just one uh confirmation of where do you want to conduct annual performance

[1:07:18] Voice 3: review to go uh

[1:07:20] Voice 18: oh after the second trust council

[1:07:22] Voice 3: okay so

[1:07:25] Voice 11: when you're ready please read it out

[1:07:46] Voice 11: do i have that all right do you

[1:07:55] Voice 18: want me to read that out i move that we amend the motion by adding

[1:07:58] Voice 18: to conduct the annual performance review

[1:08:00] Voice 18: after the second iteration of Trust Council

[1:08:06] Voice 18: and add after December 7th, 2023,

[1:08:15] Voice 18: a target completion by March 2024.

[1:08:20] Voice 6: All right.

[1:08:21] Voice 6: So that's the motion you want to make?

[1:08:23] Voice 11: Is that understood?

[1:08:26] Voice 11: Is there a seconder?

[1:08:27] Voice 11: Yes.

[1:08:33] Voice 10: Okay.

[1:08:41] Voice 6: So can you provide that advice to trustee Patrick?

[1:08:56] Voice 19: We're still wordsmithing.

[1:08:58] Voice 19: The target completion date needs to be quoted and it's and what do I say?

[1:09:03] Voice 19: And complete and

[1:09:06] Voice 18: complete by.

[1:09:07] Voice 18: Yeah, it doesn't work.

[1:09:11] Voice 18: It's there.

[1:09:14] Voice 6: If we can't sort this out in a moment, I'm going to suggest we take a break.

[1:09:20] Voice 6: And all right.

[1:09:21] Voice 6: Excellent.

[1:09:22] Voice 6: You can figure it out when we come back.

[1:09:24] Voice 6: Let's move on it. Anybody that wants to talk to Laura Patrick about her amendment, please do so

[1:14:50] Voice 11: Okay, counsel, let us return to our seats

[1:14:56] Voice 10: Right.

[1:14:56] Voice 6: So trustee Patrick, where are we? Can you use your microphone?

[1:15:01] Voice 19: I'll withdraw the amendment and I'm working on a second motion so that the review just because the wording was too complicated

[1:15:09] Voice 6: All right. So there

[1:15:11] Voice 6: Therefore we presently have a motion on the table that is duly moved and seconded

[1:15:16] Voice 6: can i get that original motion on the screen all right

[1:15:30] Voice 11: folks we're back to

[1:15:30] Voice 6: the original motion

[1:15:32] Voice 6: and i'll turn um i'll turn the speaker's list back to the david but perhaps we can advance this

[1:15:39] Voice 6: motion okay so can we have your attention council thank

[1:15:47] Voice 12: you okay so going back to speaker's list

[1:15:51] Voice 12: where we pause trustee bernardo thank you um

[1:15:55] Voice 16: uh you know we had questions from trustees and

[1:16:01] Voice 16: concerns about you know what we're going to lose by uh repealing the existing elements of uh the

[1:16:10] Voice 16: terms of reference the executive committee well uh trustee evans told us it's one sentence it's

[1:16:17] Voice 16: and that's a sentence we've had for 30 years and um there's some commentary about why why the

[1:16:26] Voice 16: urgency now the urgency now because there has been a profound lack of urgency about a critically

[1:16:33] Voice 16: important factor and as trustee maberly had pointed out this is about accountability and

[1:16:40] Voice 16: we may well go down this path of referring this to an independent consultant for view and

[1:16:46] Voice 16: And I suppose there's not a real problem about that.

[1:16:49] Voice 16: And I also expect that what comes from that process will look pretty similar to what you've already got in front of you.

[1:16:57] Voice 16: Well, that's fine.

[1:16:58] Voice 16: You can go down that path if you want.

[1:16:59] Voice 16: But let's just remember, when you're unhappy about things not moving fast enough, things not getting done, that's on us.

[1:17:14] Voice 16: For 30 years, we've had a one-sentence policy that is the opposite of transparency.

[1:17:18] Voice 16: And that's really, at the end of the day, what this issue is all about.

[1:17:21] Voice 16: It's about transparency, and it's about accountability.

[1:17:26] Voice 16: And it's also about fairness, because transparency and fairness go hand in hand.

[1:17:34] Voice 16: The urgency of this comes from the fact that, as we heard from Trustee Patrick, from her experience, the performance review process doesn't actually exist.

[1:17:43] Voice 16: It's an ad hoc thing that happens.

[1:17:47] Voice 16: And it's not just this year.

[1:17:48] Voice 16: it's in previous years uh the way it's been done the way it's been reported at least the way it's

[1:17:54] Voice 16: been done is it's arbitrary ad hoc there apparently have been times when it's taken two years

[1:18:02] Voice 16: we heard from uh chair luckham that last year's performance review was completed by november

[1:18:10] Voice 16: and he's saying we're on track well if you check the calendar it's december there hasn't been a

[1:18:17] Voice 16: review for the past year and we've been given these assurances that there's some sort of process but

[1:18:24] Voice 16: we've never heard anything about how that process is really working or what the details are of it

[1:18:32] Voice 16: we heard some talk about an independent consultant there has been no reference to this body to fund

[1:18:38] Voice 16: it or the fact that it's happening um we had a couple of references in closed sessions to

[1:18:46] Voice 16: items related to this. No progress has happened at that front. That's where the urgency comes from.

[1:18:53] Voice 16: Some things are really important and you need to get them done. And when you see them not getting

[1:18:59] Voice 16: done, it's incumbent on you, if you're leading an organization as which this body is supposed

[1:19:04] Voice 16: to be doing, to get on it and to solve it. Now, referring this to an independent consultant might

[1:19:10] Voice 16: do the job um that depends on your respective assessments of the urgency of it uh i would be

[1:19:17] Voice 16: happier if if this body passed the resolution um accepting the policy today because you know the

[1:19:24] Voice 16: perfect shouldn't be the enemy of good nuts and uh what we have now it's not a process it's nothing

[1:19:33] Voice 16: it simply logs it over to the review process and i

[1:19:37] Voice 5: haven't finished may i finish you're very into

[1:19:41] Voice 5: to closed matters in my opinion by speaking on this process that has been completed in the past

[1:19:49] Voice 5: and it and what has implications associated with yeah we have a

[1:19:55] Voice 6: point of order um dr bernardo can

[1:19:59] Voice 6: we speak specifically to the motion if you're in favor or not of advancing this motion that's on

[1:20:05] Voice 6: the floor um it's easy to wade into a whole conversation about this but honestly there's

[1:20:11] Voice 6: There's a motion on the floor that's got this to a vote.

[1:20:14] Voice 16: Well, the function of the motion is to address a policy issue,

[1:20:17] Voice 16: and I'm attempting to engage that policy issue.

[1:20:20] Voice 16: But I hear you care, you're losing patience.

[1:20:24] Voice 16: Yes.

[1:20:25] Voice 16: I'm familiar with the feeling.

[1:20:30] Voice 16: I have a sense of urgency about this.

[1:20:33] Voice 16: I'm actually not sure right now whether I'm going to support it or not,

[1:20:36] Voice 16: but I'm just going to urge this body to consider.

[1:20:39] Voice 16: Is this really something that you want to defer?

[1:20:42] Voice 16: Thank you.

[1:20:43] Voice 11: thank you trustee elia thank

[1:20:47] Voice 17: you um so i support the intent of the motion

[1:20:51] Voice 17: um i'm struggling with uh being asked to make decisions that have financial implications again

[1:20:59] Voice 17: without adequate um what are the implications what are we doing with this so i do support the motion

[1:21:07] Voice 17: motion cautiously. I asked Trustee Patrick to separate her amendment to trigger the review

[1:21:14] Voice 17: immediately and have that come forward in March, because that is a considerable piece of work.

[1:21:22] Voice 17: There's going to be money that has to be budgeted, a contractor to be found over Christmas,

[1:21:28] Voice 17: and then to get that reporting and done by March is, I think, unfeasible, in my opinion. So I'm

[1:21:33] Voice 17: Speaking on the amendment, why I encouraged her to withdraw it and consider these issues separately.

[1:21:40] Voice 17: But if we're talking about process, this is a poor piece of process.

[1:21:45] Voice 17: Again, this should have been a notice of motion to this trust council to say, here is a thought we'd like to consider.

[1:21:54] Voice 17: And so I'm supporting the intent and the direction that we're going.

[1:21:58] Voice 17: But this is not the way to do the work.

[1:22:01] Voice 6: Let's talk to the motion.

[1:22:03] Voice 6: everybody i just want to seek a question of clarity and i'm going to actually direct the

[1:22:07] Voice 6: question to director mobs is there funds within the executive committee budget potentially

[1:22:15] Voice 6: we obviously don't know the magnitude of it to hire a consultant to conduct this kind of a review

[1:22:22] Voice 25: are you speaking to the current fiscal year or an

[1:22:24] Voice 6: extra year yeah

[1:22:25] Voice 10: so

[1:22:27] Voice 25: there is no specific item

[1:22:29] Voice 25: and budgeted for this review so there's no particular line there is certainly an underspending

[1:22:35] Voice 25: that we're seeing against budget this year as we saw in quarter two financials and quarter two

[1:22:40] Voice 25: forecast there is policy that allows um budget amounts to be unspent budget amounts to be

[1:22:48] Voice 25: redirected elsewhere so there is availability of funds for that right

[1:22:52] Voice 6: um okay ceo on the funding

[1:22:56] Voice 6: question? It's going to be about $10,000. Yeah,

[1:22:59] Voice 6: that's what I would expect. Yeah. Okay, so there's

[1:23:04] Voice 6: your funding question. So on the motion, speakers, back to David Mark. Trustee Evans.

[1:23:13] Voice 4: I've kind of

[1:23:14] Voice 4: forgotten a lot of what I wanted to say, but I'd also like to address the fact that EC has already

[1:23:21] Voice 4: stated that they're hiring a consultant for the work. So I would assume it would be the same

[1:23:27] Voice 4: consultant that this would go to that it wouldn't be a separate consultant that would be my

[1:23:32] Voice 4: assumption absolutely so ec has already put flagged for that work this would be an add-on

[1:23:41] Voice 10: that's the process yeah so

[1:23:43] Voice 4: i would like to amend this motion by adding at the very end

[1:23:54] Voice 4: And policy materials reporting back by March

[1:24:00] Voice 11: 2024.

[1:24:06] Voice 11: You're

[1:24:07] Voice 6: creating a difficulty because we have to go through a hiring, a contracting process.

[1:24:11] Voice 6: And I'm not 100 percent convinced that that could be accomplished in that time frame.

[1:24:17] Voice 6: So I would say we'll make best effort in this.

[1:24:20] Voice 6: And I wouldn't try to put a limitation in it.

[1:24:22] Voice 6: I totally get the message.

[1:24:23] Voice 6: EC gets the message, you want to do this and get it done right away, and trust us, we got the message.

[1:24:29] Voice 4: So my question then to EC is, when is the performance review scheduled for?

[1:24:36] Voice 4: When is it anticipated to occur by?

[1:24:42] Voice 11: My point of order

[1:24:43] Voice 23: is that that's not a question to the motion.

[1:24:48] Voice 23: The motion is about policy, not about the performance review.

[1:24:51] Voice 6: Thank you, but

[1:24:52] Voice 23: there was an amendment.

[1:24:54] Voice 6: I would say, you know, I've said that it was to commence in 2024, which is at the beginning of the year.

[1:24:59] Voice 6: That's my anticipation is to

[1:25:00] Voice 11: start this process in January.

[1:25:04] Voice 11: It's a process.

[1:25:07] Voice 6: On the motion for the speakers, you're not, are you making an amendment, Trustee Evans?

[1:25:13] Voice 6: You want to make the amendment.

[1:25:15] Voice 6: So then please read out the amendments of motion.

[1:25:21] Voice 4: I would like to amend the motion by adding the words reporting back by March 2024.

[1:25:31] Voice 11: Do I have a seconder for the motion?

[1:25:33] Voice 11: I'm not seeing a seconder okay

[1:25:39] Voice 6: so then the motion has been seconded and the

[1:25:44] Voice 6: wording up on the screen there is to amend the original motion by adding the

[1:25:47] Voice 6: words at the end reporting back by March 2024 is that clear to everybody you wish

[1:25:54] Voice 6: to speak further to the motion and speakers on the motion now so you

[1:25:59] Voice 6: created new on the amendment to the motion okay

[1:26:06] Voice 12: so we're going yep trustee

[1:26:07] Voice 12: getty um

[1:26:09] Voice 20: i'm not an expert on robert's rules but can we jettison this whole thing until march so

[1:26:14] Voice 20: that we have a chance to think about it and fine-tune it and figure out what all the motions

[1:26:19] Voice 20: are it's 10 o'clock and uh

[1:26:21] Voice 6: trustee getty you can make a motion to defer i would like to make a

[1:26:26] Voice 6: motion to defer to march

[1:26:27] Voice 10: moved

[1:26:29] Voice 6: and seconded motion so debate on the motion now we'll get that on the

[1:26:35] Voice 6: screen it's processed don't look at me like that then can we get the motion on the screen

[1:26:42] Voice 6: do we need to have an arrest a reason

[1:26:45] Voice 11: for the deferral no that's too much so we had a

[1:27:08] Voice 6: secondary i believe it was dag all because who's no it was just susan sorry so motion to defer

[1:27:15] Voice 6: who is just to speak to the motion to defer trustee bowman evans

[1:27:21] Voice 22: um this was first mentioned

[1:27:26] Voice 22: in june trust council i sent emails about having it on the schedule in september and again in the

[1:27:34] Voice 22: last month or two to executive committee asking what the progress was and how we were going to

[1:27:40] Voice 22: move this along so i don't support a motion to defer and with respect to uh the conversation

[1:27:47] Voice 22: before the defer motion um i so

[1:27:51] Voice 6: let's stick to the motion to defer at the moment

[1:27:53] Voice 22: i don't agree

[1:27:54] Voice 22: with deferring okay

[1:27:55] Voice 6: thank you trustee i

[1:27:57] Voice 12: also

[1:27:59] Voice 4: don't agree with deferring right now because

[1:28:01] Voice 4: if we don't get this motion on the floor then when you do get the consultant this won't be moved

[1:28:08] Voice 4: forward because there is no motion to move it forward to have it to have it reviewed by the

[1:28:13] Voice 4: consultant that you're hiring to do the um if it's deferred until march then there is no motion on

[1:28:20] Voice 4: floor to do this work executive committee will continue doing the work it's doing which exactly

[1:28:24] Voice 4: but the work that it's doing is not to send the um the draft so

[1:28:30] Voice 6: trust me the draft material would be

[1:28:33] Voice 6: provided to the consultant why wouldn't we do that because

[1:28:37] Voice 4: trust council hasn't voted to do that

[1:28:39] Voice 4: we

[1:28:40] Voice 6: would take all materials but how

[1:28:42] Voice 4: can trust executive committee do that without the without

[1:28:45] Voice 4: the consent of this committee no i'm gonna back down that would be wrong i'm gonna back down from

[1:28:51] Voice 4: anything i've said i do not agree with deferring because this will not move forward and we'll have

[1:28:56] Voice 4: to hire a second consultant trustee

[1:28:59] Voice 12: morrison thank

[1:29:01] Voice 23: you um i believe the motion to defer from

[1:29:05] Voice 23: my perspective is because we're frustrated with the process right now and i do not think that

[1:29:11] Voice 23: that is a fair reason to defer we need to sort out our things get our business in order and take the

[1:29:16] Voice 23: steps we need to do. Trustee Harris.

[1:29:22] Voice 8: I'm not in favor of deferral. I hate to waste the time that

[1:29:26] Voice 8: we spent on this already. I think we're moving in a really good direction here and it's quite

[1:29:31] Voice 8: positive. And I think we just take a breath and we can get through this.

[1:29:36] Voice 6: Okay, so seeing a general

[1:29:38] Voice 6: notion of not supporting the deferral. And so are there any, is there those that wish to speak in

[1:29:43] Voice 6: favor of deferral? Otherwise, I'll call for the vote. So pleased to help move it along.

[1:29:49] Voice 28: um i like the yes i'll be in favor of deferring this to the next council there's some information

[1:29:54] Voice 28: i would like to know too i'd like to look at uh the timing around past performance reviews

[1:30:00] Voice 28: and how that's worked out over the last term the term before uh there is another performance

[1:30:05] Voice 28: review coming you have to see a on our future it's in it right so it might not have happened

[1:30:12] Voice 28: exactly a year later but it's in the works and i'm okay with that because there's still

[1:30:17] Voice 28: information that i'd like to look at before we start to try to um brainchild how the performance

[1:30:24] Voice 28: review could go i think that uh yeah i'd like to have some more information first i think there's

[1:30:30] Voice 28: a lot of other things on this agenda that i worry about uh deferring to the next meeting and i'd

[1:30:35] Voice 28: like to see the agenda completed thank

[1:30:38] Voice 6: you on the motion to defer to another speaker trustee yates

[1:30:42] Voice 6: and um i wish

[1:30:46] Voice 26: to defer so that we can go through a really a proper process in march but also because

[1:30:53] Voice 26: Because I understand that EC has already decided to hire a consultant, and the process is already underway.

[1:31:01] Voice 26: So I think by March, we'll know exactly what we need to do with this.

[1:31:07] Voice 1: Justice Middleton.

[1:31:09] Voice 1: Excuse me. Thank you.

[1:31:11] Voice 1: This is a parliamentary question, I would say.

[1:31:13] Voice 1: I believe there's no such motion.

[1:31:15] Voice 1: Classes defer, there's postpone.

[1:31:17] Voice 1: And then if you postpone, you have to postpone to a definite date.

[1:31:21] Voice 1: otherwise it's postponement which is a killing of the motion so maybe we get some clarity on what

[1:31:26] Voice 1: the intent is um because right now that's not a legal motion but my my brief reading of robert's

[1:31:34] Voice 1: rules but i'm happy to hear from our parliamentarian of course yeah

[1:31:38] Voice 3: i'm not parliamentarian but i'll

[1:31:40] Voice 3: help you out um yeah the wording of the motion it doesn't really matter too much the intent as

[1:31:45] Voice 3: you say it is postponing that's the robert's rules that we'll be using um so it does have a date

[1:31:50] Voice 3: there which is to march 2024 so it meets that requirement and uh it is debatable by council

[1:31:56] Voice 3: so it's up to you how you decide to proceed so

[1:32:03] Voice 11: um to the

[1:32:05] Voice 6: mover um the word defer

[1:32:09] Voice 6: could could be could be changed to postpone and if that's satisfactory to council

[1:32:16] Voice 6: let's just change the word and the date is included in the motion and it is debatable

[1:32:22] Voice 6: So, back to the list.

[1:32:24] Voice 12: I saw Trustee Evans put her hand up.

[1:32:27] Voice 12: Is Emily going to change that word?

[1:32:30] Voice 16: Trustee Bernardo.

[1:32:32] Voice 16: Thank you.

[1:32:33] Voice 16: I pose a motion to defer or postpone or whatever we're going to call it.

[1:32:39] Voice 16: You know, being frustrated with the fact that you actually have to think something through and work it through is not a reason to put it off.

[1:32:47] Voice 16: This is about accountability.

[1:32:48] Voice 16: It's about transparency.

[1:32:49] Voice 16: We have a transparency problem.

[1:32:53] Voice 16: It needs to be addressed.

[1:32:54] Voice 16: So, on the motion to postpone, please.

[1:32:57] Voice 16: That's what I'm talking about.

[1:32:59] Voice 16: I'm talking about the need for some sense of urgency to address this, which is why I'm opposed to this motion, and I'm trying to explain my reasons for opposing it.

[1:33:12] Voice 16: And accountability and transparency matter.

[1:33:14] Voice 16: matter. What we're being asked to defer is the exercise of hiring an independent, qualified

[1:33:21] Voice 16: consultant to help us address accountability and transparency. I, for one, don't feel particularly

[1:33:28] Voice 16: great about telling our public that, gee, that's something that can wait. It's not that important.

[1:33:35] Voice 16: It's only been 30 years. No. I said before my preference would be to get this done today.

[1:33:43] Voice 16: If that can't be done, fine, let's have a qualified independent consultant involved to review the proposed policy, because at the end of the day, a qualified independent consultant is what we need, and if we get that process one way or the other, that's some kind of progress.

[1:34:02] Voice 16: But just kicking the whole thing down for three months, that's not any way to do any kind of business.

[1:34:07] Voice 16: so

[1:34:10] Voice 6: we're five minutes into our break

[1:34:11] Voice 6: just make you conscious of that and let's

[1:34:14] Voice 6: continue and if we can

[1:34:15] Voice 6: take some action one way or the other

[1:34:17] Voice 6: then we'll go for our break and this conversation

[1:34:20] Voice 6: may continue

[1:34:20] Voice 6: I

[1:34:21] Voice 24: really appreciate

[1:34:26] Voice 24: that we're all feeling

[1:34:28] Voice 24: frustrated with this current moment

[1:34:30] Voice 24: and I

[1:34:32] Voice 24: share that frustration

[1:34:37] Voice 24: I want to encourage us

[1:34:39] Voice 24: I want to echo what Tracy Harris said.

[1:34:42] Voice 24: If we take a minute, take a breath, we can get through this.

[1:34:45] Voice 24: We're capable of figuring this stuff through.

[1:34:48] Voice 24: I am not in support of deferring because I think it is possible for us to, as a body, review this document, review this policy,

[1:34:57] Voice 24: have come to our own conclusions about what we want to do by the next meeting.

[1:35:02] Voice 24: But it would be useful to start that policy review work sooner.

[1:35:08] Voice 24: sooner. And I don't think that those have to be mutually exclusive. I think we can do

[1:35:11] Voice 24: those things in parallel. And I think it is important that we don't defer out of frustration.

[1:35:19] Voice 24: I totally understand wanting to postpone so that you have a chance to review the materials,

[1:35:24] Voice 24: but I think that can happen in concert. And yeah, we all want to go to break, so I won't

[1:35:31] Voice 24: go on

[1:35:31] Voice 11: any further, but we can do this.

[1:35:35] Voice 11: Council, do you want to vote on this?

[1:35:38] Voice 10: Yes.

[1:35:38] Voice 6: Do you have consensus on that?

[1:35:40] Voice 6: Let's vote.

[1:35:41] Voice 6: Okay.

[1:35:42] Voice 6: All those in favor of deferring this, the original motion to March 2024, all those in favor?

[1:35:52] Voice 11: All those opposed?

[1:35:54] Voice 6: That fails.

[1:35:55] Voice 6: Let's go to a break, and we'll come back and continue on with the motion that's on the amendment that's on the floor.

[1:36:06] Voice 11: Thank you.

[1:36:07] Voice 11: Over to you, Trustee Evans.

[1:51:12] Voice 4: Thank you.

[1:51:12] Voice 4: Thank you. By adding the words reporting back by March 2024, it's just a reporting back on, it's a means for us to get an update on the progress or the results.

[1:51:24] Voice 4: It's not necessarily this has to be completed by then, but it's a reporting back by then.

[1:51:30] Voice 4: So that gives executive committee enough time to get the consultant hired and move forward.

[1:51:36] Voice 4: But we will need to get a report back by March as to where we're standing.

[1:51:41] Voice 4: This also gives people time to do their own research, to go and look at the existing policy and how, I hate to say this, ineffective it is in its current wording, and get ready for additional discussion at the March meeting.

[1:52:00] Voice 4: Thank you.

[1:52:01] Voice 6: Thank you. Excellent.

[1:52:03] Voice 6: So back to our speakers list. I think you have a speaker list on the band.

[1:52:07] Voice 12: So, Trustee Yates.

[1:52:09] Voice 10: Okay.

[1:52:11] Voice 12: okay so trustees welcome you have your your name on the list oh i'm in support of the amendment

[1:52:17] Voice 12: okay i forget what i actually so trustee morrison thank

[1:52:22] Voice 23: you um i'm i'm in support of the idea but

[1:52:24] Voice 23: not this amendment i have had already drafted an amendment that might make it there's a slight

[1:52:30] Voice 23: nuance here about the reporting back i want the reporting back to have a particular form

[1:52:34] Voice 23: and i think that needs a separate motion so um while i'm in agreement that we need a deadline

[1:52:40] Voice 23: deadline i don't uh like this amendment so i am against this amendment okay are you making

[1:52:46] Voice 10: an amendment or a word okay okay

[1:52:49] Voice 12: okay so trustee getty no uh

[1:52:55] Voice 11: trustee boland

[1:53:00] Voice 22: i am in support of this motion i did think that we should begin the cao review immediately at the

[1:53:09] Voice 22: same time but in discussion with somebody else uh it seems that indeed the consultant would

[1:53:17] Voice 22: need a process to follow so yeah doing it sequentially is perhaps uh a good thing

[1:53:24] Voice 22: i am a bit frustrated but i do think this was a good discussion and i support that motion and

[1:53:31] Voice 22: the amendment yeah

[1:53:32] Voice 12: trustee middleton okay

[1:53:37] Voice 11: so that's the end of the list that i have

[1:53:41] Voice 11: So are we ready to call the vote on the amendment to the motion?

[1:53:46] Voice 11: All those in favor of the amendment?

[1:53:52] Voice 11: So I'll get you to lower your hands and ask if there's

[1:53:55] Voice 6: any opposed to the amendment.

[1:53:59] Voice 6: One in the room.

[1:54:01] Voice 6: Two in the room.

[1:54:04] Voice 6: Okay, excellent.

[1:54:05] Voice 6: So then that carries.

[1:54:06] Voice 6: So now we have an amended motion.

[1:54:10] Voice 6: And is everybody clear on what now the amended motion looks like?

[1:54:16] Voice 6: All right, so now we'll go to a fresh speaker's list,

[1:54:20] Voice 11: Dr. Bernardo.

[1:54:27] Voice 11: We will get

[1:54:28] Voice 6: back to that.

[1:54:29] Voice 6: I'm trying to move us along in a simple fashion, but, yeah.

[1:54:37] Voice 16: Yes, I'm aware that we're burning up a lot of time here, but this is important.

[1:54:43] Voice 16: If this is the motion where the room is, you know, going in that direction,

[1:54:47] Voice 16: And then I would like, I make, I'm moving an amendment.

[1:54:54] Voice 16: You'll notice that it says I move that the Trust Council hire a consultant.

[1:55:00] Voice 16: The amendment that I'm moving is I move that the word consultant, in quotation marks,

[1:55:11] Voice 11: somebody type that down, or Emily, thank you.

[1:55:16] Voice 11: I move that the amendment reads as follows.

[1:55:21] Voice 11: I move that the word, quote, consultant, end quote, be replaced by, quote, qualified, independent consultancy, end quote, period.

[1:56:03] Voice 16: And the reason I'm making all those specifications is we need to make sure the person is qualified, is independent.

[1:56:11] Voice 16: And I think the best assurance that you have somebody who really knows what they're talking about is if you have a large established firm.

[1:56:20] Voice 16: So that's why I'm putting that in there.

[1:56:22] Voice 6: Excellent. Do I have a seconder?

[1:56:24] Voice 6: Second by Trustee Evans.

[1:56:25] Voice 6: Do you wish to speak to your motion any further? I think you just did.

[1:56:28] Voice 6: No, that's all I got to say about it.

[1:56:30] Voice 6: Right. Is there any discussion on the new amendment to the motion, the amended motion?

[1:56:38] Voice 6: No? Then I'll call the vote. Is that all right?

[1:56:40] Voice 6: all those in favor of the amendment to the amended motion lower your hands any opposed

[1:56:47] Voice 6: none opposed thank you very much council now so now we have an amended amended motion and

[1:56:56] Voice 6: i'm going to ask emily to consolidate that and thank you david for your assistance

[1:57:02] Voice 6: um does everybody understand what the amended amended is can we vote on this

[1:57:09] Voice 6: Yes. Okay. We'll wait for it then.

[1:57:18] Voice 6: In the end, we're going to have a round of applause for sure.

[1:57:21] Voice 6: Let's get there.

[1:57:25] Voice 3: I just want to let you know that there's a little bit of a handicap

[1:57:27] Voice 3: because of a failure of a BGA cable.

[1:57:32] Voice 3: She doesn't have this up close.

[1:57:35] Voice 3: She has to look at the screen.

[1:57:36] Voice 3: That's why it's a bit hard for her to do.

[1:57:41] Voice 3: Right.

[1:57:42] Voice 11: Technology was sent to plague us.

[1:57:43] Voice 11: You know that.

[1:57:50] Voice 11: All right.

[1:57:51] Voice 11: All right. So, Trustee Bernardo, is that your intention

[1:57:54] Voice 6: on the screen?

[1:57:58] Voice 6: All right. So, this is the amended, amended motion.

[1:58:00] Voice 6: I'm going to call the vote. All those in favor?

[1:58:05] Voice 6: All right. Hands down. Any opposed?

[1:58:09] Voice 6: None.

[1:58:09] Voice 6: None opposed. That carries. Council, well done.

[1:58:12] Voice 6: And let's give Emily a round of applause.

[1:58:22] Voice 11: Are there more resolutions on this topic?

[1:58:26] Voice 6: Deb Morrison.

[1:58:26] Voice 6: I

[1:58:27] Voice 23: am not going to put forward a resolution, but may I actually just make a short statement

[1:58:33] Voice 28: about the process?

[1:58:34] Voice 23: One of the processes that we have and that we named at the beginning of this meeting

[1:58:39] Voice 23: is to submit motions—amendment, non-amendment, don't care—to motions at islandstrust.bc.ca.

[1:58:45] Voice 23: One of the reasons for that is obviously clear from this last hour of time.

[1:58:50] Voice 23: I understand doing things on the fly and wanting to do that.

[1:58:53] Voice 23: i'm a classic culprit there okay but i also understand the challenges that staff have in

[1:58:59] Voice 23: being able to do this so and i had a motion that was also well thought out that gets to the end of

[1:59:05] Voice 23: what we're doing that i could have put on the table right after david graham's motion went

[1:59:08] Voice 23: forward um and i named that so i really i feel like and this is not the first time it happened

[1:59:16] Voice 23: in the stress council but this happened a couple times so we need to think and maybe the executive

[1:59:21] Voice 23: can consider this about the process by which we are forwarding different motions and how that is

[1:59:26] Voice 23: coming forward if they're in the queue in the motions emails they are in the queue as a motion

[1:59:31] Voice 23: thank

[1:59:31] Voice 11: you thank you on that but anyway that's good yeah

[1:59:41] Voice 6: so uh council let's proceed to section 11

[1:59:45] Voice 6: um the 11.1 this is the planning services area and um we're adjusting how it is that we're

[1:59:54] Voice 6: working on these different sections,

[1:59:56] Voice 6: but I'm going to come to the chair

[1:59:58] Voice 6: of the Regional Planning Committee.

[2:00:00] Voice 6: get to that item on the agenda but at the moment i'm just going to look to the consent agenda item

[2:00:04] Voice 6: which is the report from the director of planning services and i'll success ask you if there's any

[2:00:11] Voice 6: uh questions at this time associated with the report otherwise we will receive the item as

[2:00:17] Voice 6: presented any questions all right so then we're receiving the director of planning services

[2:00:24] Voice 11: through let me know when you're ready page 300 we're okay oh you have a

[2:00:50] Voice 6: question okay so then

[2:00:52] Voice 6: uh therefore we're going to discuss item 11.11 and um so that's on the floor uh toby elliott

[2:00:59] Voice 6: what question do you have for the director thank

[2:01:03] Voice 17: you um yeah i'm i'm just lost in in what was

[2:01:07] Voice 17: decided here about releasing the housing options toolkit and the strategic action plan uh information

[2:01:14] Voice 17: to the public as well as the background to the housing statute changes and how

[2:01:20] Voice 17: that implicates

[2:01:21] Voice 6: yeah this is the directors exactly

[2:01:25] Voice 17: and so it's on the

[2:01:27] Voice 17: directors report okay sorry

[2:01:28] Voice 17: about communication out to the public do we do

[2:01:33] Voice 17: we plan to do a news release send it out to subscribers I know it's all put under

[2:01:39] Voice 17: the housing affordability section of our website but is there a way to circulate

[2:01:43] Voice 17: it to uh to subscribers thank

[2:01:49] Voice 15: you through the chair yeah we as you know uh we sent out

[2:01:51] Voice 15: communications to all the trustees regarding the housing's options toolkit and a big shout out to

[2:01:56] Voice 15: the team that worked hard on that trustees and staff the website has been updated uh we sent

[2:02:01] Voice 15: you links uh the entire toolkit is available there as well as each individual tool the communication

[2:02:08] Voice 15: for that was after depending on how this this meeting goes uh as then to forward that through

[2:02:14] Voice 15: through a news release, as well as the electronic subscribers list.

[2:02:22] Voice 6: Okay. Any further questions on the Director's report?

[2:02:26] Voice 6: So, let's receive the Director's report as presented.

[2:02:30] Voice 6: Thank you, Stefan Cermak.

[2:02:33] Voice 6: And so, we'll now go to discussion and decision items.

[2:02:36] Voice 6: The first item on the list is 11.2.1, which is Regional Planning Committee Work Program.

[2:02:41] Voice 6: And I think it's appropriate for me to turn that over to the Chair of Regional Planning Committee.

[2:02:46] Voice 6: to make any remarks with respect to the committee's work plan.

[2:02:52] Voice 6: Otherwise, answer any questions.

[2:02:55] Voice 6: Over to you, Chair Patrick.

[2:02:58] Voice 19: Well, thank you.

[2:03:01] Voice 19: First, I want to make sure everyone knows who's on the committee here.

[2:03:06] Voice 19: We have Vice Chair Barthwick.

[2:03:08] Voice 19: We have Trustees Elliott, Allen, Boland, Campbell, Graham, and Laroni,

[2:03:13] Voice 19: and Ex Officio Trustee Luckham.

[2:03:17] Voice 19: So one item, I mean, one thing that is frustrating, if we look at our terms of reference, is we're supposed to be working on emerging issues and also working on efficiencies and delivery.

[2:03:27] Voice 19: And a lot of that material would come from discussion at this table.

[2:03:31] Voice 19: And I think some of the things that we've been talking about, how do we find those time and to have that information?

[2:03:36] Voice 19: Because the committee would respond better to that if we got a process that comes up.

[2:03:41] Voice 19: up so I'm just saying that's that's a benefit if we can find that time to have have those those

[2:03:47] Voice 19: good conversations so um the work plan in front of you is as you can see very been very dominated

[2:03:55] Voice 19: with uh housing um but we always look for um having that communication with

[2:04:01] Voice 11: you any questions

[2:04:06] Voice 11: for the trustee Evans I

[2:04:11] Voice 4: just have a quick question I noticed that you've got uh five rather large

[2:04:16] Voice 4: projects on the go here um and i'm assuming that they're done that they're listed in order

[2:04:21] Voice 4: of priority i'm just wondering are you actively working on all five at the moment or should some

[2:04:28] Voice 4: of them be moved into future projects to alleviate some of the pressure on staff i'm just thinking

[2:04:34] Voice 4: this is an awful lot of

[2:04:35] Voice 11: work all right let's go to the

[2:04:42] Voice 6: chair and then you

[2:04:44] Voice 6: can defer to staff

[2:04:45] Voice 6: Yeah,

[2:04:46] Voice 19: I'll defer to staff. I mean, I think there's a lot of work in the hopper. You're correct. And it comes and goes as it's out there. But I'll look to staff.

[2:04:56] Voice 15: Thank you to the chair. That's a really good point. Yeah. So these are all the active projects. To be clear, when I came on as director a year ago, it was just one. It was the one that's labeled a zero on page 305.

[2:05:10] Voice 15: so I teased it out so I could understand it and then we started reporting out back and forth

[2:05:17] Voice 15: about what's going on so these are in fact all at different stages I would argue that they're not

[2:05:24] Voice 15: necessarily in order as I said I teased it out and as of course I report out to the regional

[2:05:29] Voice 15: planning committee and there's been no comment on that although I pointed out how I've done things

[2:05:34] Voice 15: just forces in order to be labeled so yeah I didn't put them in any particular

[2:05:40] Voice 15: order the the freshwater is certainly moving along housing is certainly moving

[2:05:44] Voice 15: along strengthening relations with First Nations not quite the deliverable we're

[2:05:48] Voice 15: seeing here but we are moving along in that many different ways in many

[2:05:52] Voice 15: different projects I'd be happy to talk more about that the CDF where they're

[2:05:57] Voice 15: the forest and terrestrial ecosystems we are moving that but again not as

[2:06:02] Voice 15: described here and then finally the marine ecosystems uh we moved but we've stalled there

[2:06:08] Voice 15: with the business case for eelgrass mapping so uh it is a big thing to be doing and we're doing our

[2:06:14] Voice 15: best to get through it all and i'm kind of proud to be doing that's kind of how i like to roll

[2:06:22] Voice 11: just yell you oh

[2:06:24] Voice 17: sorry and thank you for director stormac who's trying to respond um i would note

[2:06:28] Voice 17: that the first so other than zero the first three projects are interrelated um i would say that

[2:06:37] Voice 17: it is the approach of regional planning committee to address land use planning

[2:06:43] Voice 17: with the components of quantifying freshwater resources and how we are using them

[2:06:50] Voice 17: how do we provide housing options to our communities and strengthen affordability

[2:06:55] Voice 17: and through that how are we doing that um in a good way with first nation so they're not

[2:07:00] Voice 17: separate projects um what is suffering is number five we'd never seem to get to preserve and

[2:07:07] Voice 17: protect marine ecosystems um trustee may may really make the point uh during the break that

[2:07:14] Voice 17: many uh private sector agencies and other levels of government and first nations have accelerated

[2:07:20] Voice 17: way far beyond where the Islands Trust has been able to adequately address either mapping or protection

[2:07:28] Voice 17: or shoreline protection zones, and we're frankly just being left behind.

[2:07:34] Voice 17: And so I think the work that is to be done in preserving and protecting marine ecosystems

[2:07:39] Voice 17: is strengthening our interagency relationships with the bodies that are doing that work.

[2:07:45] Voice 17: And so I would say we keep coming back to this issue.

[2:07:50] Voice 17: We can't do the work, but we can certainly work on intercommunication.

[2:07:55] Voice 17: And I was actually going through the San Juan County's Marine Resources Committee and just staggered at the body of professionals and scientists and First Nations and tribal leaders in their committees.

[2:08:11] Voice 17: committees and I was like that is a way better model than us trying to address this internally

[2:08:16] Voice 17: through regional planning committee so I'm looking for different ways of doing this I know this is

[2:08:21] Voice 17: inadequate we've been focusing on housing because how we plan development is how you protect the

[2:08:28] Voice 17: ecosystem so that's all nested in there thank you

[2:08:32] Voice 12: Dusty Morrison thank

[2:08:35] Voice 23: you um thank you so much for

[2:08:38] Voice 23: all this work, one of the things that I would like to just understand more, and if you can

[2:08:46] Voice 23: direct me to where in reporting it is, is as we think about the budget, as we think about

[2:08:53] Voice 23: all of this interconnected work that we're doing, I am really cognizant of holding other government

[2:09:00] Voice 23: agencies accountable for the work that they're supposed to be doing. And I see a lot in this

[2:09:07] Voice 23: this list, and I know just related to the work that's going on, that there is a lot of overlap

[2:09:11] Voice 23: potentially in mapping, for instance, between, you know, drawing freshwater and provincial

[2:09:18] Voice 23: freshwater authority around that. And so I just, I would like you to speak to how we're coordinating

[2:09:24] Voice 23: with other governments so that they are paying their fair share of staff time to be able to do

[2:09:29] Voice 23: some of the work that may be also under their mandate or overlap our mandate in some way.

[2:09:34] Voice 23: Sure. Wow.

[2:09:41] Voice 15: All right. So I'll give you one example, and that is in the housing toolkit. I believe it's the very last item in the housing toolkit. It's a demonstration, it's a chart showing Islands Trust jurisdiction in relation to the other jurisdictions.

[2:09:57] Voice 15: and that shows the province has the most oomph

[2:10:01] Voice 15: when it comes to creating affordable housing,

[2:10:03] Voice 15: it shows the federal,

[2:10:04] Voice 15: it shows the local, regional, et cetera, et cetera.

[2:10:06] Voice 15: And so in doing that, we've been coordinating with them

[2:10:10] Voice 15: to discuss those key points.

[2:10:12] Voice 15: And as you probably know,

[2:10:13] Voice 15: and we all coordinate on a very regular basis

[2:10:15] Voice 15: with our accountable points and regions in the province,

[2:10:18] Voice 15: as I announced yesterday,

[2:10:20] Voice 15: we're meeting with the province about specific issues

[2:10:22] Voice 15: about First Nations referrals

[2:10:24] Voice 15: that affect planning processes as well as

[2:10:27] Voice 15: the funding formulas that we get so I you know and of course we have a freshwater specialist who

[2:10:33] Voice 15: is very involved all across the region with all his scientific counterparts regarding water and

[2:10:38] Voice 15: I think you all know senior freshwater specialist William Shulva and how he gets out to your

[2:10:43] Voice 15: communities and is very involved so I don't have a formula to say how we're doing that because we

[2:10:49] Voice 15: address issues as they come along and I think the best example I can give you right now is in the

[2:10:54] Voice 15: housing because that's the most robust thing we've been working on in terms of eelgrass and marine

[2:10:59] Voice 15: areas the conservancy is probably your best bet they have the best partnerships and we're trying

[2:11:03] Voice 15: to work with them and using them to get eelgrass mapping and so on and so forth for every issue we

[2:11:08] Voice 15: come across we do engage on a regular basis but it's always most effective when there's a goal

[2:11:14] Voice 15: or strategy we're trying to achieve and deliver to the council and then that includes a series

[2:11:19] Voice 15: of actions. So again, I'll show the strategy, which you have an RFD to make a decision on,

[2:11:25] Voice 15: includes a lot more collaboration and coordination from the planning services. I think that's where

[2:11:31] Voice 15: we need to pick it up. That's what you're picking up on. And we've sort of let TAS take over that

[2:11:37] Voice 15: area. And we're working with TAS to make us more robust, tighter, the two groups together to

[2:11:42] Voice 15: advocate communicate collaborate okay

[2:11:46] Voice 23: and just to follow up on that so my my point as we go into the

[2:11:50] Voice 23: budget cycle yet again without a clear process of how to justify the budget increase is um that and

[2:11:56] Voice 23: we have talked about this in the last year last couple years it's critical for what you just said

[2:12:01] Voice 23: and the key and the the way in which you're doing coordination work to be uber explicit in our

[2:12:08] Voice 23: communications so that we can say clearly to that we are doing the things in our mandate and others

[2:12:15] Voice 23: are collaborating us with things in their mandate on any particular issue so we can provide concrete

[2:12:21] Voice 23: examples of that thank you that's

[2:12:25] Voice 6: it for the speakers list on the regional planning committee

[2:12:31] Voice 6: work program all right let's move on then we will receive that for information they'll continue on

[2:12:39] Voice 6: with their work accordingly.

[2:12:41] Voice 6: So 11.2.2, Environmental and Climate Change Canada,

[2:12:44] Voice 6: Funding for Biologists to Support Planning Services, RFD.

[2:12:48] Voice 6: Director Cermak, is that yours?

[2:12:50] Voice 6: Please.

[2:12:51] Voice 15: Thank you, Mr. Chair.

[2:12:53] Voice 15: It's my pleasure to present this.

[2:12:55] Voice 15: I've spent a lot of time thinking about it since this was presented.

[2:12:59] Voice 15: What you're being asked to do is make a decision to support staff

[2:13:03] Voice 15: applying for funding from the Environmental and Climate Change Canada's

[2:13:06] Voice 15: Priority Places Funding Program.

[2:13:10] Voice 15: to fund a temporary biologist within the Planning Services Department.

[2:13:16] Voice 15: So this position would be fully funded from the federal government.

[2:13:19] Voice 15: They would be put into the Planning Services Department,

[2:13:22] Voice 15: and there's a list of items that they are proposed to be able to help with the operational side of things.

[2:13:28] Voice 15: And the reason I was thinking about it is when I started with the Islands Trust in 2010 as a junior planner,

[2:13:35] Voice 15: I used to call the Conservancy all the time.

[2:13:37] Voice 15: And I used to call them about species at risk.

[2:13:40] Voice 15: I didn't understand what the big blob on the map was.

[2:13:42] Voice 15: I didn't understand how to implement a whatever.

[2:13:46] Voice 15: Oh, I can't even think of the name.

[2:13:47] Voice 15: But when species at risk has a report to get them back to health, I didn't know how to implement that into planning decisions and so on and so forth.

[2:13:55] Voice 15: And so this pers and now you can't do that.

[2:13:58] Voice 15: Conservancy is too busy and it's frustrating.

[2:14:01] Voice 15: So I honestly thought this funding should go to the conservancy.

[2:14:04] Voice 15: They need a biologist.

[2:14:05] Voice 15: but actually what we need to do is we need to make those policies relevant in the planning

[2:14:10] Voice 15: service department this position can help do that and i'm excited to uh sort of help sponsor that

[2:14:16] Voice 15: that potential to do so which puts the and environment of your preserve and protect

[2:14:21] Voice 15: mandate

[2:14:21] Voice 6: into planning services okay thank you so um are there any questions or can we go to a motion

[2:14:30] Voice 6: Toby Elliott, the chair.

[2:14:34] Voice 17: Why is this a part-time position or a temporary position?

[2:14:39] Voice 17: Sorry, rather.

[2:14:42] Voice 15: It's because that's what the funding would allow.

[2:14:44] Voice 15: It's 100% funded from the federal government.

[2:14:47] Voice 15: We have matching funds that we will donate through admin services,

[2:14:51] Voice 15: through mapping services, and so on and so forth.

[2:14:53] Voice 15: But we don't actually have to pay any capital into this expense,

[2:14:57] Voice 15: and this is what the federal grant program permits.

[2:14:59] Voice 15: It's up to a year-and-a-half position.

[2:15:02] Voice 17: so you're saying that we'd have to have an equivalent in-kind contribution on our side

[2:15:08] Voice 17: and that's why we can't get a full-time but

[2:15:13] Voice 11: sorry it's full-time it's temporary any yeah trustee

[2:15:20] Voice 11: patrick i

[2:15:25] Voice 19: have a couple of one i do want to understand more about the uh the matching and

[2:15:29] Voice 19: how that works but my concern my i absolutely absolutely support the intent that we have lots

[2:15:35] Voice 19: more work we need to do and get the biology in here my concern is a temporary employee could

[2:15:40] Voice 19: possibly be a junior biologist um and how that person would be supervised and uh that you know

[2:15:48] Voice 19: we we would get you know maybe not the level of of of work that we we need um and so that's my

[2:15:57] Voice 19: only concern is um that the you know the experience of that person and how dependent we would be on

[2:16:04] Voice 19: the effectiveness of that person and who can supervise that person when we don't have

[2:16:09] Voice 19: We have professional biologists on staff in planning already.

[2:16:15] Voice 19: Dr. Cermak?

[2:16:18] Voice 15: Thank you.

[2:16:19] Voice 15: I think that's a valid concern.

[2:16:21] Voice 15: You know, you're going to get somebody from a year and a half.

[2:16:24] Voice 15: I'm not 100% sure where we would get that staff person from.

[2:16:29] Voice 15: I express the same concern when reviewing the program about the work program, monitoring, evaluating, that kind of thing.

[2:16:37] Voice 15: We must get somebody who is professionally certified.

[2:16:40] Voice 15: defined you can't get someone who's not they are accountable to their profession so whether they're

[2:16:45] Voice 15: junior or senior they still have to meet their code of conduct and that is evaluated by their

[2:16:50] Voice 15: own person the profession and so they may not get the most experience but they certainly are

[2:16:54] Voice 15: professional that's accountable to a standard and we'll get those standards regardless um but in

[2:17:00] Voice 15: and then there's a question about in kind if the chair wants i think i would have to defer that

[2:17:05] Voice 15: question perhaps put uh director mobs on the on the spot oh director freder if she's online she

[2:17:10] Voice 15: would probably answer that question a little bit better than i can

[2:17:13] Voice 6: okay thank you director

[2:17:16] Voice 6: from so trustee patrick do you want to feel the question specifically about the matching funds

[2:17:24] Voice 19: yes i'd like to understand the matching fund component of it okay so director frazier

[2:17:28] Voice 2: uh thank you we in um director sir max was away we did some preliminary work to look at what in

[2:17:35] Voice 2: kind would be available to support this position. We simply need to match the amount that would be

[2:17:39] Voice 2: provided through the grant. And we, through a simple exercise, determined that the associated

[2:17:45] Voice 2: costs of like running an office, providing a workstation for the person, or like a place to

[2:17:51] Voice 2: sit, the associated administrative overhead, we counted in some of mapping services, like all

[2:17:56] Voice 2: existing operational money. And the one project we thought might support sort of the execution of

[2:18:01] Voice 2: this was the building footprint one um so we um built that one in as well should you not fund

[2:18:06] Voice 2: that project um i think we can go back and maybe you know apply more rigor and see if there's

[2:18:11] Voice 2: additional in-kind money from existing operational monies that could be applied um this is the same

[2:18:16] Voice 2: methodology that was used um with the conservancy species at risk coordinator position and we've

[2:18:21] Voice 2: made sure that there's no double dipping going on happy to take further questions

[2:18:29] Voice 19: How could we not use that same methodology of creating in-kind to use a professional, like a consultant, providing this instead of an employee?

[2:18:43] Voice 2: Certainly that would be, no, with a consultant, of course, we wouldn't have them in our offices.

[2:18:47] Voice 2: So we wouldn't be able to provide sort of the cost associated with hosting an employee if it was a consultant.

[2:18:55] Voice 2: it so we would then have to really re-look at it and see if we could find additional in-kind

[2:18:59] Voice 2: matching funding excluding that administrative overhead kind of piece especially both right

[2:19:10] Voice 24: um yeah i'm not entirely sure that i understand exactly how that's all working the in-kind stuff

[2:19:16] Voice 24: is working at all but uh that's not my question so i'm going to leave it for wiser people to ask

[2:19:21] Voice 24: that question in a better way um i yeah i wanted to echo some of what what trustee patrick was

[2:19:27] Voice 24: saying i i would have concerns like and i totally appreciate again the intent of this like i think

[2:19:33] Voice 24: having someone who can answer those questions would be invaluable to our planners it would be

[2:19:37] Voice 24: really good to have that expertise um the the part that i would be concerned about is that if it is

[2:19:43] Voice 24: a limited term and that is limited by the available funding um we may like regardless of

[2:19:51] Voice 24: how experienced that person is um they're going to have they have no experience with interfacing

[2:19:55] Voice 24: with the island's trust um and so there's a lot there's a lot of stuff to like interface those

[2:20:01] Voice 24: those bits of expertise into the sorts of questions that they're going to be fielding from planners

[2:20:05] Voice 24: um and i would be uh worried that we may not get someone who's willing to to do that it's

[2:20:15] Voice 24: going to be challenging it's going to be a challenging job to undertake um and if that's

[2:20:20] Voice 24: not a like a long-term prospect could be challenging to to get someone who can apply

[2:20:26] Voice 24: the rigor necessary um i'd also like what happens at the end of that if we determine that this is a

[2:20:31] Voice 24: great thing um are we then looking at we need to now find the money to to sustain that position

[2:20:38] Voice 24: if we get find this to be of value so that's that's sort of my my worry about it and and and

[2:20:44] Voice 24: you know going through a consultant as much as uh that can be frustrating and potentially

[2:20:51] Voice 24: expensive um if we've got if we've got better longevity we're trying to build long term a long

[2:20:58] Voice 24: term uh we want to build this skill and this knowledge and this this this process and expanded

[2:21:05] Voice 24: depth with planning into a long-term solution not

[2:21:09] Voice 11: a short-term thing would be my concern okay

[2:21:15] Voice 11: But there's not a question, just expressing a concern.

[2:21:18] Voice 11: Okay.

[2:21:18] Voice 11: Thank you.

[2:21:22] Voice 21: In response to the question about a junior biologist, I suggest for a temporary person that a senior biologist, a very senior biologist, might also be what happens.

[2:21:37] Voice 21: Somebody at the far end of their career, as has happened at least twice at the Allen's Trust Conservancy, both in temporary positions.

[2:21:46] Voice 21: The person who started in the fundraiser communication position that is now just retired and transformed that program into culture of philanthropy, planning your legacy.

[2:22:02] Voice 21: see right a very senior tons of contacts and networks out there um species at risk coordinator

[2:22:10] Voice 21: also uh at that towards that end of their career very senior lots of networking contacts came with

[2:22:17] Voice 21: her um as well so i'm uh in my recent experience um it may very well be a senior person passing

[2:22:27] Voice 21: passing the baton, and able to transform or update all of those connections with the planning

[2:22:40] Voice 21: functions that need to be made and need to be updated.

[2:22:44] Voice 21: So I'm in support of this motion, and I'd like to move it.

[2:22:49] Voice 21: I move that Islands Trust Council request staff to apply for funding from Environment

[2:22:53] Voice 21: and Climate Change Canada's Priority Places Funding Program

[2:22:57] Voice 21: for 2024-25 and 2025-26

[2:23:01] Voice 21: to fund the temporary biologist position within planning services.

[2:23:06] Voice 6: That's moved, Trustee Fafnick, and by Trustee Yates.

[2:23:10] Voice 6: Do you wish to speak to your motion further?

[2:23:13] Voice 21: I think I did already, but this is really important, I think.

[2:23:20] Voice 21: I highlighted reduced requests to Islands Trust Conservancy staff

[2:23:24] Voice 21: because they're getting many more requests from the public now.

[2:23:28] Voice 21: They've got opportunities to do the preserve and protect that's core to their mandate.

[2:23:33] Voice 21: And I think they should focus on that and or without leaving their planning services colleagues behind.

[2:23:45] Voice 21: And I think we can have density and nature, but it has to be carefully planned.

[2:23:52] Voice 21: and this is a step to make that happen thank you thank

[2:23:56] Voice 6: you so the motion is on your screen there

[2:23:58] Voice 6: as we're presented in the request for decision unamended and uh trustee yates has seconded i'd

[2:24:05] Voice 6: like to give her an opportunity to speak to her next and then we'll go to a speaker's list

[2:24:10] Voice 26: i've been waiting for this for years literally um i'm so happy i'm just i'm just sorry that it is

[2:24:18] Voice 26: only temporary but we've had temporary staff we've had co-op students helping with islands

[2:24:26] Voice 26: trust working in that office we've had co-op students working with the conservancy working

[2:24:32] Voice 26: in that office and it's always worked out really well we've always got more than what we pay for

[2:24:40] Voice 26: and i'm so pleased to see this is a very good complete business case here describing how it's

[2:24:46] Voice 26: going to work um like trustee fast i'm really we know that we need this biologist because

[2:24:52] Voice 26: the biologist who works for the conservancy is too busy to do this work that is outlined here

[2:25:00] Voice 26: so i am just thrilled that we are getting this thank you mr morrison

[2:25:07] Voice 23: i echo trustee yates i'm thrilled about this position because we've um multiple times been

[2:25:14] Voice 23: in situations on north pender where um it would be helpful to have a trust biologist like weigh in on

[2:25:21] Voice 23: on some of the applications or issues that we're facing um i also uh just want to sort of dispel

[2:25:30] Voice 23: the worry about the temporary status of this because i if i remember correctly i believe our

[2:25:36] Voice 23: water specialist came on as a temporary person originally yeah and often this can be a good way

[2:25:42] Voice 23: to introduce somebody to the organization to try them out without like a long-term

[2:25:46] Voice 23: contractual obligation and then to kind of move into that it also gives us as trustees time to

[2:25:51] Voice 23: see like what is the value proposition about having that position in place before we commit

[2:25:55] Voice 23: to a full position so and i am all about doing that with federal money so thank you very much

[2:26:01] Voice 12: trustee evans thank

[2:26:04] Voice 4: you um i'm looking at the financial implications of this

[2:26:09] Voice 4: so for the year and a half position and i just want clarity on this um because i'm undecided

[2:26:16] Voice 4: right now um so the the the grant money is about just like 200 000 but then we have to match with

[2:26:26] Voice 4: an additional 200 000 with in-kind contributions for a total cost of over 400 000 for a year and

[2:26:34] Voice 4: a half so with half of that coming from the grant and the other half being contributed by us so

[2:26:42] Voice 4: my question is should this position become full-time what would their salary

[2:26:46] Voice 11: be would

[2:26:50] Voice 11: you like me to take that yeah i might

[2:26:54] Voice 15: turn to uh director she knows this that pay grade

[2:26:58] Voice 15: biologists at itc i i know planners are really well that's what it is

[2:27:03] Voice 2: Okay. So just give me one moment. I'll just get there. We have the full-time at this point in

[2:27:12] Voice 2: time, the full-time cost, including is a hundred and up to 103, 700 would be the full-time with

[2:27:22] Voice 2: salad with benefits. We're looking at 130. So 130, including benefits would be the full-time

[2:27:28] Voice 2: ongoing cost for clarity um all of the the like cash cost of this position would be covered by

[2:27:34] Voice 2: the grant and you'd be using existing budgeted money to to provide that in kind with the

[2:27:39] Voice 2: exception of the 10 000 from the building footprint project so no really aside from the building

[2:27:44] Voice 2: footprint project which has already been proposed there's no additional funds required from islands

[2:27:48] Voice 2: trust

[2:27:49] Voice 11: trustee harris thank

[2:27:55] Voice 8: you uh i'm not in support of the motion in any way shape or form

[2:28:00] Voice 8: I wouldn't be able to walk through town with my head up.

[2:28:04] Voice 8: You know, the people that elected me would also not be in favor of this.

[2:28:11] Voice 8: I'm actually repulsed.

[2:28:14] Voice 8: I really feel that we need to lessen what is spent, you know, and the thought that, oh, it's only going to be temporary.

[2:28:22] Voice 8: But then we've heard it could be a six-figure salary if it becomes permanent.

[2:28:27] Voice 8: And it's just an impediment.

[2:28:29] Voice 8: this will just be an impediment to getting not much needed housing done here plain and simple

[2:28:36] Voice 8: this will drag out planning um processes to no end you're already um too far i understand other

[2:28:46] Voice 8: people are on the other side of the fence but i'm definitely way on the other side of the fence

[2:28:49] Voice 8: not in support of this i will never ever be in support of hiring another biologist

[2:28:55] Voice 8: just I'll leave it at that. Thank you.

[2:28:59] Voice 11: Trustee Elliott.

[2:29:02] Voice 17: I don't think this is a challenging

[2:29:04] Voice 17: decision. It is very much needed. We cannot make good land use planning decisions that will carry

[2:29:13] Voice 17: us forward into the future without data about how our decisions today are affecting the environment

[2:29:21] Voice 17: and how we might need to modify them. We've been lacking this for so long. And I believe that if

[2:29:28] Voice 17: this were to potentially be turned into a full-time position that would come back to council

[2:29:33] Voice 17: for approval so i confirmation from staff that would be the process yes okay so i'm fully in

[2:29:41] Voice 17: support of this and it is absolutely needed thank you

[2:29:43] Voice 16: justin bernardo uh quick question um

[2:29:47] Voice 16: uh if we go through with this and uh we do uh hire a biologist would that person be responsible

[2:29:54] Voice 16: responsible for vetting the public-facing biological science that we have on our website and are very

[2:30:00] Voice 16: publications would that person uh be scrutinizing that information for accuracy and sufficiency

[2:30:07] Voice 16: would that be part of the job yes

[2:30:10] Voice 11: sir director fraser i'll

[2:30:15] Voice 15: start i'll start with that

[2:30:16] Voice 15: i don't see it in the job listing yet um i think most that has been at the purview of uh islands

[2:30:22] Voice 15: trust committee staff or yeah itc staff certainty sorry um but certainly it's not out of the realm

[2:30:29] Voice 15: So, you know, I think the whole point about this position is to help make sure that at least the planning services is considering biology thoroughly.

[2:30:38] Voice 15: But where those resources come, if Islands Trust Conservancy is producing reports and stuff like that, and they're putting out, then I don't think so.

[2:30:44] Voice 15: So, but I can certainly, without any doubt, this person, this biologist would have to interact with the conservancy team to make sure, you know, where the left hand knows what the right hand is doing.

[2:30:54] Voice 15: um and if you know if that's the wish of trust council to have a little more scrutiny

[2:30:58] Voice 15: uh in that sense we could certainly make that happen and if i might just throw out one other

[2:31:02] Voice 15: comment about um you know i'm hearing this about preference about seniority and stuff like that

[2:31:07] Voice 15: i can put that into the job posting when it goes out seeking

[2:31:10] Voice 15: with preference somebody with more senior experience and stuff like that too

[2:31:15] Voice 16: if i may briefly uh i certainly for one would want to see included in the job description um

[2:31:24] Voice 16: a review function for public-facing biological science information because if you've got an

[2:31:29] Voice 16: in-house expert that's the right person to separate um the enthusiasm from the science

[2:31:36] Voice 16: you know thank you trustee morrison

[2:31:39] Voice 23: one last clarification um so the

[2:31:44] Voice 23: a temporary position like this this grant funded is tied to the grant funding and i know staff can

[2:31:50] Voice 23: answer this but i feel like i need to as a trustee also make this super super clear for folks

[2:31:54] Voice 23: Temporary positions don't roll into permanent positions without Trust Council's approval.

[2:31:59] Voice 23: We approve new permanent positions because they are a financial obligation that we have.

[2:32:04] Voice 23: So there's another step required to make a full-time position.

[2:32:08] Voice 23: And then just on the experience perspective, $130,000, including those benefits, is a significant position who are likely to attract somebody with significant experience.

[2:32:19] Voice 23: So that's great.

[2:32:22] Voice 23: Trustee Bowman?

[2:32:25] Voice 22: um i i think it's a good business case and the work scope fine what i'm struggling with is the

[2:32:33] Voice 22: fact that we don't have a corporate plan we don't have a sense of resources and how they're allocated

[2:32:41] Voice 22: and we are adding resources ad hoc we are not filling the positions that have been approved

[2:32:48] Voice 22: improved, you know, including some, you know, that arguably might have expertise in this

[2:32:56] Voice 22: area.

[2:32:57] Voice 22: You know, in a normal corporate environment, you'd be thinking about looking at your skill

[2:33:02] Voice 22: pool and considering whether certain skills were replaced by others.

[2:33:08] Voice 22: But we're just, you know, each year we approve new positions with, you know, what seems in

[2:33:17] Voice 22: isolation to be a very reasonable case but the overall mix of our skill pool is not well

[2:33:25] Voice 22: articulated and how those skills are um used that's my concern i haven't decided how to vote yet

[2:33:36] Voice 11: trustee harris thank you something i didn't mention earlier was the um the

[2:33:47] Voice 8: tax dollar issue

[2:33:50] Voice 8: federal or provincial I have a really hard time with what I see is wasting of tax dollars

[2:33:57] Voice 8: it seems to me and many others that the island's trust area is already protected and many will say

[2:34:05] Voice 8: over protected to the point where we have a severe workforce housing crisis happening

[2:34:12] Voice 8: this hire to me would be a step in the wrong direction we're wasting valuable staff time

[2:34:18] Voice 8: and energy dealing with the crisis at hand we just defined section three of the mandate at last

[2:34:24] Voice 8: trust council and to me this doesn't feel like a balanced approach um and so i'm still not in favor

[2:34:33] Voice 8: of this motion thank you 58.

[2:34:37] Voice 26: thank you i just wanted to add something to trustee morrison's

[2:34:41] Voice 26: comment about if you have a temporary position like this that's funded from outside um and

[2:34:48] Voice 26: unmatched from inside it's not just um it's not just assumed that it would ever roll over into

[2:34:57] Voice 26: a permanent fault it would have to come back as a business case um for for us to do that so

[2:35:07] Voice 26: yeah i'm not worried about that

[2:35:09] Voice 12: trustee morrison all

[2:35:11] Voice 23: right hopefully last thought um just to um

[2:35:14] Voice 23: Trustee Boland's concern.

[2:35:17] Voice 23: So I am actually and I have been actively against new staff positions on record for that because I, without a strategic plan, I am not a fan of adding positions.

[2:35:29] Voice 23: I think this is the area where I feel different about it because, A, it's not a permanent position.

[2:35:36] Voice 23: B, it's not coming out of our funding substantively.

[2:35:39] Voice 23: And C, it fills a need that I've had for like five years.

[2:35:44] Voice 23: on pender to be able to address issues of environmental protection for the community

[2:35:50] Voice 23: and sustained development in our space that we just hit issue after issue after issue on my island

[2:35:57] Voice 23: that this would help resolve that's

[2:36:00] Voice 6: it for the speaker's list are you ready to vote on this one

[2:36:04] Voice 6: excellent all those in favor of the motion that's up on the screen please lower your hands those

[2:36:12] Voice 6: those opposed. So, that carries. I thank you for the conversation, and I thank the staff for the

[2:36:25] Voice 6: work to seek alternative funding methods to do what many think is an important piece of work.

[2:36:33] Voice 6: Let's go to 11.2.3. This is the draft Trust Council Housing Strategic Action Plan. It's an

[2:36:39] Voice 6: RFP, indeed, from the director, but I would like to acknowledge and provide an opportunity to the

[2:36:44] Voice 6: chair of uh regional planning committee whom have vetted this uh for us and and recommended it comes

[2:36:50] Voice 6: here and so i'll go through the chair to uh staff as you see fit uh chair patrick well thank you

[2:36:57] Voice 19: chair um yes you have before you uh an attempt at a strategic plan and i'm just saying attempt

[2:37:02] Voice 19: because in the middle of drafting this the bc legislature you know dropped a whole bunch of

[2:37:07] Voice 19: new stuff on us that it's only just uh just been royal ascended last week so um i do uh i think we

[2:37:14] Voice 19: at the committee are kind of looking at this as a bit of a live exercise as we go through and

[2:37:19] Voice 19: understand and you know we'll we'll uh recommend and modify um our our you know priorities and our

[2:37:26] Voice 19: actions going forward just because we we have to respond to what's coming to us and

[2:37:34] Voice 11: then i'll come

[2:37:34] Voice 11: back to the chair for a motion okay pardon me thank you mr chair so

[2:37:41] Voice 15: before you is a draft

[2:37:44] Voice 15: and what staff and the rpc are seeking are your approval of the draft trust council

[2:37:50] Voice 15: housing strategic action plan and the priority actions within it and the reason we're here

[2:37:57] Voice 15: is because there's a lot going on in that draft i can go item by item but i'm conscious of the time

[2:38:03] Voice 15: And I'd be happy to go more into detail.

[2:38:06] Voice 15: But the evolution of this, a lot of staff time, a lot of regional planning committee members' time.

[2:38:12] Voice 15: And we went out in the summer.

[2:38:14] Voice 15: We asked, you know, for those housing groups that replied to us, what did they think about what is a priority for this?

[2:38:21] Voice 15: And that's been baked into here as well, as well as Trust Council's actions that they want to do about advocacy and communications.

[2:38:29] Voice 15: That's been boiled into here, too.

[2:38:30] Voice 15: So it's really, it's all been crammed in here.

[2:38:32] Voice 15: and you can see at the end we first organize it according to objectives and goals things that we

[2:38:39] Voice 15: can accomplish in-house things that we need to advocate and communicate with others and we flip

[2:38:44] Voice 15: that around into an implementation schedule which is the immediate first immediate attachment to

[2:38:48] Voice 15: this report and it shows when we can do that and that is a very ambitious program to go out

[2:38:55] Voice 15: advocate coordinate communicate with all those partners out there that's trying to achieve

[2:39:00] Voice 15: exactly what Trustee Harris is talking about,

[2:39:02] Voice 15: is addressing the workforce housing crisis

[2:39:05] Voice 15: as soon as possible amongst all those islands

[2:39:08] Voice 15: that really want us to do that work.

[2:39:10] Voice 15: This is how we propose to do it.

[2:39:12] Voice 15: There's huge shout-outs to groups like Salt Spring Solutions.

[2:39:15] Voice 15: There's a huge shout-out to people like Justine Stark of the CRD,

[2:39:19] Voice 15: who I would argue is leading out in the province

[2:39:22] Voice 15: about how to address rural workforce housing.

[2:39:24] Voice 15: This is all in here. It's not perfect.

[2:39:27] Voice 15: But what we're trying to do is get your permission

[2:39:29] Voice 15: to assign the resources so we can address it,

[2:39:31] Voice 15: the housing crisis that you've told you.

[2:39:33] Voice 15: And on top of this, I want to really emphasize

[2:39:37] Voice 15: that the Housing Options Toolkit,

[2:39:39] Voice 15: that's part of this strategy,

[2:39:42] Voice 15: it's not just housing everywhere

[2:39:44] Voice 15: densified like six units per lot.

[2:39:46] Voice 15: It includes consideration of the ecosystem.

[2:39:49] Voice 15: It includes consideration of where infrastructure is

[2:39:54] Voice 15: and so on and so forth.

[2:39:55] Voice 15: So it's a draft.

[2:39:57] Voice 15: We want to get going on it.

[2:39:58] Voice 15: we're

[2:39:58] Voice 11: seeking your approval okay i

[2:40:04] Voice 6: see a bunch of questions or

[2:40:06] Voice 6: or those who want to advance it so i'll just uh who's the first speaker

[2:40:11] Voice 6: thank you

[2:40:14] Voice 26: this is an amazing strategic action plan i am so impressed i read the whole thing

[2:40:21] Voice 26: over twice i made notes at my car on my copy at home i just want to thank the regional planning

[2:40:27] Voice 26: committee the planning staff and all of the volunteer groups on all of our islands who

[2:40:34] Voice 26: have contributed so much to get us to this place i am thrilled as thrilled as i was about getting

[2:40:40] Voice 26: a temporary biologist i'm even more thrilled to get this thank you just

[2:40:47] Voice 12: yeah thank

[2:40:49] Voice 4: you um yeah

[2:40:50] Voice 4: this is a lot of work it was a lot of reading um and i definitely don't want to hold any process

[2:40:58] Voice 4: us up, and I definitely want to support the work to continue. However, I would like to ask that

[2:41:05] Voice 4: this conversation come back to the March meeting when we have ample opportunity to actually discuss

[2:41:11] Voice 4: it, because today I don't think we have the time to give proper questions and discussion

[2:41:23] Voice 4: on all of the work that's gone into here, and I think that that's very important. So I would like

[2:41:27] Voice 4: to um ask that it come back and be put on the march agenda trustee

[2:41:33] Voice 9: baby yeah i think that

[2:41:36] Voice 9: the report speaks for itself and i appreciate the comments um i move that trust council approved the

[2:41:41] Voice 9: draft trust council housing strategic action plan including proposed priority actions

[2:41:47] Voice 6: thank you ben lots of seconders here who had their hand up first

[2:41:51] Voice 6: first. Lisa Gavro. Thank you. I'm going to come back to the chair because I wanted to do that

[2:42:02] Voice 6: initially and then I'll go to the mover to speak to his motion.

[2:42:07] Voice 19: I want to thank and I want to just

[2:42:09] Voice 19: respond to, I think, Trustee Evans. This is a draft. That's the key word. And I think I'm very

[2:42:18] Voice 19: very interested in finding the space. And I want to hear from you, read this, review this,

[2:42:22] Voice 19: comment to this, bring this to our attention. Because like I said, the Regional Planning

[2:42:27] Voice 19: Committee is about responding to you, your local trust committees, and the work that you're doing.

[2:42:32] Voice 19: And we're trying to bring tools that are going to create more efficient ways for the work to be

[2:42:37] Voice 19: done across the Islands Trust. So I do want to find time. I don't know if it's going to be March

[2:42:42] Voice 19: or win but we do need to have that good dialogue of how this works better because that's our that's

[2:42:49] Voice 19: a commitment of us okay

[2:42:51] Voice 6: over to ben thank you for making the motion and you wish to speak to it

[2:42:55] Voice 6: uh

[2:42:55] Voice 9: yeah laura said exactly what i would say and um you know it's a draft it's coming back to us

[2:43:02] Voice 9: anyways it's so um nothing more to say so

[2:43:06] Voice 6: have you got a speaker's list yeah speakers to the motion

[2:43:13] Voice 14: I'm in favour of the motion.

[2:43:16] Voice 14: It is a draft, as noted, and also the comment from the chair of RPC that of course all the

[2:43:25] Voice 14: new legislation coming down from the province is going to have to be integrated.

[2:43:29] Voice 14: Being that it's a draft, I trust that will happen, and I am in support of Trustee Evans'

[2:43:37] Voice 14: Kevin's notion that we get another look at that,

[2:43:41] Voice 14: which I think would necessarily happen as it is a draft.

[2:43:44] Voice 14: So thank you.

[2:43:45] Voice 14: Trustee Bowen.

[2:43:48] Voice 22: Very quickly, the Regional Planning Committee is on,

[2:43:51] Voice 22: as far as I know, the 16th of February.

[2:43:54] Voice 22: So if you want to gather your thoughts before that,

[2:43:57] Voice 22: we could have input and be ready for Trust Council.

[2:44:02] Voice 22: And I also believe that it's possible for anybody

[2:44:05] Voice 22: to attend that Regional Planning Committee, any trustee,

[2:44:08] Voice 22: and just check in with the chair and if you want to actively participate in the discussion

[2:44:13] Voice 22: i think you can't vote but you can actually uh participate in the discussion so that would be

[2:44:20] Voice 22: a really good opportunity to talk this through before trust council 16th of february trustee

[2:44:27] Voice 12: elliott um

[2:44:30] Voice 17: just a bit of education for our trustees um i'm new to this process i had no idea

[2:44:35] Voice 17: what a senior policy advisor did.

[2:44:38] Voice 17: And Mary Storzer was extremely helpful

[2:44:42] Voice 17: in crafting the strategic plan

[2:44:45] Voice 17: and sort of the sequencing of what would be a smart move

[2:44:50] Voice 17: in sort of putting ideas forward,

[2:44:52] Voice 17: engaging with other agencies and all of that.

[2:44:56] Voice 17: This is still a very new process to many of us.

[2:45:00] Voice 17: Policy advisors are hugely in demand,

[2:45:03] Voice 17: But if we're to work in conjunction and cooperation with other agencies and levels of government, we need that advice.

[2:45:11] Voice 17: And so this she really did a lot of work from what I understood and was able to speak to the strategic plan.

[2:45:17] Voice 17: So there's a plug for senior policy advisors. They're the ones that know how to get things done.

[2:45:24] Voice 8: Trustee Harris. I'd be in support of the motion for the reason that it is a draft.

[2:45:31] Voice 8: I see where there could be many improvements. Thank you.

[2:45:36] Voice 8: thank

[2:45:36] Voice 11: you best speakers list that's

[2:45:39] Voice 6: it shall i call the vote all right all those in favor of the

[2:45:44] Voice 6: motion on the screen and

[2:45:48] Voice 11: then please lower your hand any opposed none

[2:45:53] Voice 6: opposed that carries

[2:45:54] Voice 6: unanimously thank you council 11.2.4 is the housing statute changes to british columbia

[2:46:00] Voice 6: legislation we've heard a lot about that the last couple of days this is a briefing

[2:46:04] Voice 6: it is presented to you for information and so I'll just ask if there's any

[2:46:09] Voice 6: questions of clarity or or anything else you you need to help you understand this

[2:46:15] Voice 6: and of course staff are available to you at any time to assist you with this it's

[2:46:19] Voice 6: complex we might not be able to answer all the questions here today are there

[2:46:23] Voice 6: any questions for staff on this or can we receive it for in your information

[2:46:29] Voice 6: looks like we can receive it for information I'm not seeing anybody okay

[2:46:34] Voice 6: Okay, so then let's just, by general consent, receive the Housing Statute Changes to British Columbia Legislation Briefing for information by general consent.

[2:46:45] Voice 6: The next item, also a briefing, fabulous work, 11.2.5, the Housing Options Toolkit Briefing.

[2:46:52] Voice 6: It is also here for your information.

[2:46:55] Voice 6: Are there any questions that you need to ask staff today?

[2:46:59] Voice 6: Over to the Chair of the Regional Planning Committee.

[2:47:03] Voice 6: I

[2:47:04] Voice 19: want to just point out, it's fairly important. This toolkit is really about, it's an internal document. This is really about helping our staff have the tools they need across the various local trust committees. So that's the primary purpose of this. Yes, there's information in here that's useful for community, but that's the primary reason.

[2:47:23] Voice 6: Any further remarks or information required? Deb Morrison?

[2:47:28] Voice 6: Larson.

[2:47:29] Voice 23: I'm just wondering if we are going to, like, given the multiple things that we've had

[2:47:34] Voice 23: on housing and so many of the LTCs that are sort of diving in deeply in communities' general concern

[2:47:39] Voice 23: about this, are we going to have sort of some kind of clear press release showing this work

[2:47:48] Voice 23: into the public in a way that we can, like, incrementally communicate with our community

[2:47:53] Voice 23: around this. Oh, did you? Sorry.

[2:47:56] Voice 10: There's going to be a news release.

[2:47:58] Voice 6: So let's let

[2:48:00] Voice 6: the Director of

[2:48:02] Voice 6: Regional Planning Services

[2:48:03] Voice 6: answer that question, because he's nodding

[2:48:06] Voice 6: his head enthusiastically.

[2:48:09] Voice 15: Very enthusiastically.

[2:48:10] Voice 15: That question was asked earlier, and

[2:48:13] Voice 15: that is that there will be a news release. We're

[2:48:15] Voice 15: waiting for the outcome of this meeting to see how

[2:48:17] Voice 15: these things are endorsed, if there are any

[2:48:19] Voice 15: questions, any concerns. The news

[2:48:21] Voice 15: release will go out shortly. Staff are

[2:48:22] Voice 15: standing by, so to speak, as

[2:48:25] Voice 15: as well as through the electronic submission.

[2:48:28] Voice 15: Oh, my gosh.

[2:48:31] Voice 15: Your electronic news release format, however that goes.

[2:48:35] Voice 15: I'm sorry.

[2:48:35] Voice 15: I'm waffling on what that's called.

[2:48:36] Voice 15: Subscription service.

[2:48:37] Voice 15: There it is.

[2:48:38] Voice 15: Right.

[2:48:39] Voice 6: So are we satisfied we know what we need to know at this point in time?

[2:48:43] Voice 6: We'll receive this information by general consent?

[2:48:45] Voice 6: All right.

[2:48:46] Voice 6: Okay.

[2:48:47] Voice 6: Perfect.

[2:48:48] Voice 6: Let's go to Section 12 now, Summary, Updates, and Correspondence.

[2:48:52] Voice 6: in order to provide some efficiency to this process

[2:48:55] Voice 6: because there's a number of committees

[2:48:56] Voice 6: and we've asked for a new committee to be placed

[2:48:58] Voice 6: on this list, I believe, reporting out to council.

[2:49:04] Voice 6: Some, in fact, there was a report

[2:49:07] Voice 6: that was circulated by Trustee Laroni directly to you

[2:49:10] Voice 6: on her Shellfish Agriculture Management Advisory Committee.

[2:49:15] Voice 6: I haven't, I can't recall whether or not

[2:49:18] Voice 6: there were any others at this time,

[2:49:19] Voice 6: but can we just assume that you've received the information at this time

[2:49:24] Voice 6: and I'll ask anybody that's on any of these committees to in future councils

[2:49:28] Voice 6: to try and get a report out it is definitely helpful I do however wonder

[2:49:32] Voice 6: whether or not salt spring on watershed protection Alliance needs to be on this

[2:49:35] Voice 6: list anymore is that still an active function on salt spring we're gonna be

[2:49:44] Voice 6: discussing it this okay so then I will not pursue that any further so if that's

[2:49:50] Voice 6: all right council um trustee evans um

[2:49:55] Voice 4: can we go down to the next page um i have a question on the

[2:50:01] Voice 4: um so

[2:50:03] Voice 6: we're on 12.1 at the moment and the next page is a 12.2 oh

[2:50:08] Voice 10: is it okay sorry thank you

[2:50:09] Voice 10: pardon okay

[2:50:10] Voice 6: so then i'm going to go to 12.2 and that's the priorities chart and that's now up on

[2:50:17] Voice 6: the screen there that's a consolidation of um uh activities that are happening throughout the trust

[2:50:23] Voice 6: and so are there any questions about that trustee evans thank

[2:50:26] Voice 4: you um as i understood it um in a

[2:50:30] Voice 4: previous trust council we had passed a motion that each um ltc could only have one major and

[2:50:37] Voice 4: one minor project on the go at any given time can we list in here to identify the major and

[2:50:44] Voice 4: minor projects for each ltc and confirm that there is only one minor and one major project on the go

[2:50:50] Voice 4: at any given time it seems that there are more going on on various islands so there are uh like

[2:50:56] Voice 4: on gabriel there are two minor projects and according to the resolution that was passed

[2:51:01] Voice 4: there should only be one so one of them should be dropped so that we can clean up our house um

[2:51:06] Voice 6: director shermak can you assist us with this is this report comes through here

[2:51:12] Voice 6: Oh,

[2:51:12] Voice 10: it comes to you.

[2:51:14] Voice 6: So can you clarify that for us, CAO?

[2:51:17] Voice 6: Oh, I can.

[2:51:23] Voice 10: The

[2:51:23] Voice 4: reason why I'm raising this is because on South Kendall, we asked if we could run two minor projects, and we can't, even though we have no major project.

[2:51:37] Voice 15: Director Zermack.

[2:51:38] Voice 15: Hi, thank you. I anticipated these questions. There's, I think, three LTCs that are indicating

[2:51:43] Voice 15: two minor projects. Each one has its own reason for it. Gabriola, the one in question,

[2:51:51] Voice 15: sort of had a carryover, and it's in the finals. One's at its final stages. One began before this

[2:51:56] Voice 15: policy was implemented in April. And so it's just kind of a legacy. And that's why North

[2:52:01] Voice 15: Pender has a similar situation. One is at its end, sitting at the ministerial office,

[2:52:05] Voice 15: is just doing nothing but collecting dust until they make a decision and i unfortunately forget

[2:52:10] Voice 15: the other one but um yeah it's it's noted and we are tidying up the house and they they're

[2:52:16] Voice 15: very aware i got what you just said 58

[2:52:20] Voice 12: just

[2:52:21] Voice 26: a really quick question to trustee patrick about

[2:52:24] Voice 26: the south spring water protection alliance would it be your local trust committee that's discussing

[2:52:30] Voice 26: it next month um salt

[2:52:35] Voice 19: spring has had some challenges with staffing over the last year

[2:52:38] Voice 19: because we've had total turnover, and I do appreciate staff have brought in a contract planner

[2:52:44] Voice 19: that had originally been involved in SWPA, who has been dusting things off

[2:52:49] Voice 19: and is going to be preparing a report for us in December.

[2:52:53] Voice 12: So Trustee Morrison, I think, is trying to leave.

[2:52:56] Voice 12: Yeah,

[2:52:56] Voice 23: sorry. I feel like I need to throw that into the ferry report of why I couldn't get onto them.

[2:53:01] Voice 23: Anyway, whatever.

[2:53:03] Voice 23: So no 7 o'clock ferry to Salisbury this morning.

[2:53:06] Voice 23: Okay, so my question about all of this is maybe just a comment for consideration by governance, by whomever, whichever committee EC is dealing with this.

[2:53:17] Voice 23: The structure of how we have projects right now, and to Trustee Evans' point, we have existing policy about this, I understand that.

[2:53:26] Voice 23: but the challenges that we're facing is the interconnectivity of the

[2:53:31] Voice 23: work we're doing

[2:53:31] Voice 23: and defining projects that like how we define projects to get things moving in our community

[2:53:38] Voice 23: we're both having a communication challenge about what the work is we're doing with our

[2:53:43] Voice 23: community and why we can't do more integrated environmental slash housing work and so i'm

[2:53:48] Voice 23: i'm struggling with this method of our organization i don't have a solution for that i just need to

[2:53:55] Voice 23: name it here at the trust council that i am struggling as a trustee and trying to figure

[2:54:01] Voice 23: out what is my project trustee middleton

[2:54:05] Voice 12: thank

[2:54:07] Voice 1: you i didn't realize you'd seen me there um

[2:54:10] Voice 1: trustee mod you are uh incredibly perceptive my compliments to you um this is in regard that it's

[2:54:17] Voice 1: uh that it may become a global issue um we have had our main project listed for us

[2:54:24] Voice 1: as an ALR exclusion. This has nothing to do with us. Basically, there was an applicant,

[2:54:32] Voice 1: now the local trust committee is deemed to be the facing agency for an application to the ALR.

[2:54:38] Voice 1: This happened automatically. Applicant made an application, the partner was assigned to work,

[2:54:43] Voice 1: but what happened, and this is for almost six months now, the only priority of our local trust

[2:54:50] Voice 1: committee has been this application it's not an acceptable situation so it's something that we can

[2:54:55] Voice 1: discuss um but obviously the alr is perhaps over taxing the resources of the um of the islands

[2:55:03] Voice 1: trust and maybe something needs to be done about that um you know i'm not living the planner but uh

[2:55:08] Voice 1: we've done zero other work other than work on this alr which exclusion process which has been

[2:55:14] Voice 1: tremendously time consuming because it's the first one the trust has handled i understand

[2:55:17] Voice 1: stand and you know i'm there's no blame here i'm just saying like it's an issue we need to kind of

[2:55:22] Voice 1: as an organization wrap our heads around around that so just to fly it we don't have to discuss

[2:55:27] Voice 1: it there's no nobody's made that decision and put us in this position it's just happened

[2:55:34] Voice 6: so i want to advance this um um it's a different information and certainly has been identified

[2:55:39] Voice 6: there are some things that need to be smoothed out in the process but the the chairs of the ltcs

[2:55:45] Voice 6: and working with the regional planning managers are responsible to make sure that

[2:55:50] Voice 6: that's being managed respectfully. And I think that it is, although it may not necessarily look

[2:55:55] Voice 6: like that. So is it all right that we can move on? Because we've got some in-camera stuff to

[2:56:00] Voice 6: do here yet, and we need to make sure we've got quorum. And I'm not applying pressure.

[2:56:06] Voice 6: So disposition of delegations would be the next item. We actually didn't have any delegations.

[2:56:11] Voice 6: We certainly had town hall participants, and we certainly heard information there.

[2:56:16] Voice 6: And is there any specific direction in there?

[2:56:22] Voice 6: But I don't think it's necessary at this time.

[2:56:27] Voice 11: There

[2:56:28] Voice 17: was a specific request with regard to the rise in reports out about the work that the governance committee had done in camera.

[2:56:38] Voice 17: camera and i think there was enough of a conversation that perhaps we need to address this

[2:56:45] Voice 17: with a new report out or what is the action that we should be taking because i

[2:56:51] Voice 10: know it wasn't

[2:56:51] Voice 17: delegation but um i think it's a considerable concern that was voiced about the discussion

[2:56:58] Voice 17: that was held in camera so just wanted to ask so can

[2:57:01] Voice 6: i suggest that you make a motion to request

[2:57:05] Voice 6: trust executive committee to consider implications of the reporting out on the in-camera.

[2:57:16] Voice 6: Okay.

[2:57:16] Voice 20: At the last governance committee, one of the pieces of homework that I agreed to pick up

[2:57:21] Voice 20: was to try and redraft something to bring to the governance committee, then would go to executive

[2:57:27] Voice 20: committee. And I haven't had time to do that, but that's in the works.

[2:57:32] Voice 6: All right. So then that

[2:57:37] Voice 6: have a number of pieces of information here for which we can receive for information. Indeed,

[2:57:43] Voice 6: Peter Johnson's got his archaeological report on there. He used to have that on our standing list

[2:57:47] Voice 6: as past trustee. And as you will see, the protocol agreement is on there. Can we receive this for

[2:57:52] Voice 6: information, Laura, Patrick, and Trustee Yates?

[2:57:56] Voice 19: Just on Correspondence 1242. Yeah.

[2:58:01] Voice 19: As we develop

[2:58:02] Voice 19: our relationships with First Nations, especially on an island of Salt Spring where there's 13,

[2:58:07] Voice 19: And we have correspondence where it indicates that the local trust committee had approved something with one nation not liking it.

[2:58:16] Voice 19: But there was another piece of correspondence from a nation strongly supporting it.

[2:58:20] Voice 19: So we have to be cautious on some of this that we're upholding our relationships.

[2:58:29] Voice 6: Thank you for that advice, Secretary Patrick.

[2:58:34] Voice 6: I

[2:58:35] Voice 26: just want to express my appreciation for the

[2:58:38] Voice 26: Hueyte-Lasquite Archaeological Project Report. I always

[2:58:42] Voice 26: enjoy reading those. Thank

[2:58:44] Voice 6: you. Thank you. So is that all right?

[2:58:46] Voice 6: Council, we'll move on. We'll receive the correspondence for information.

[2:58:50] Voice 6: Thank you. So here we are. So our next meeting,

[2:58:54] Voice 6: proposed meeting, is for March 14th to 16th, 2024 in

[2:58:58] Voice 6: Nanaimo. And so now is an opportunity for

[2:59:02] Voice 6: for us to move in-camera.

[2:59:03] Voice 6: We have an in-camera session

[2:59:04] Voice 6: and a restricted in-camera session.

[2:59:06] Voice 6: I'm just gonna check in with those folks

[2:59:09] Voice 6: that are joining us electronically

[2:59:12] Voice 6: because of the in-camera nature of the meetings

[2:59:15] Voice 6: that you want to be sure that you are in a private space

[2:59:19] Voice 6: and that nobody can overhear or see the video stream.

[2:59:24] Voice 6: So I'm gonna ask, I don't know if I don't see

[2:59:26] Voice 6: Aaron Campbell or Michael Laroni online.

[2:59:29] Voice 6: It would be great if you could turn your cameras on

[2:59:31] Voice 6: so we can just be aware of you being in our space and so ask now i will ask for somebody

[2:59:38] Voice 6: executive me remember to make the motion that's on the last page of your agenda page eight

[2:59:46] Voice 10: i'm somewhere

[2:59:47] Voice 17: i will move somewhere i move that the meeting be closed to the public in accordance

[2:59:52] Voice 17: with the community community charter part four division three section ninety four c labor

[2:59:59] Voice 17: Labor relations

[3:00:00] Voice 17: or other employee relations, and J, information that is prohibited

[3:00:04] Voice 17: or information that if presented in a document would be prohibited

[3:00:08] Voice 17: from disclosure under Section 21 of the Freedom of Information

[3:00:12] Voice 17: and Protection of Privacy Act, and that the recorder and staff

[3:00:15] Voice 17: attend the meeting.

[3:00:18] Voice 6: All right.

[3:00:18] Voice 17: So

[3:00:18] Voice 6: do I have a seconder?

[3:00:21] Voice 6: Trustee Peterson, thank you.

[3:00:23] Voice 6: So I'll call the vote.

[3:00:24] Voice 6: All those in favor?

[3:00:26] Voice 6: That carries.

[3:00:27] Voice 6: We'll now go in camera.

[3:00:29] Voice 6: So I'm going to ask staff to disable the recording and the video streaming and tell me when you've

[3:00:38] Voice 6: had that done.

[3:00:40] Voice 6: Just note that we're, it looks like we're down to about 16, 17 people in the room.

[3:00:46] Voice 6: We'll have a good quorum

[3:00:50] Voice 11: and the two members on line.

[3:00:56] Voice 6: We're ready.

[3:00:58] Voice 6: All right.

[3:00:59] Voice 6: Thank you everybody for returning to our open meeting.

[3:01:02] Voice 6: I just want to report out from our closed meeting that we've just had that the meeting

[3:01:09] Voice 6: minutes of September the 26th were adopted and, more significantly, under business items

[3:01:16] Voice 6: in the in-camera session, the Council has made the following motion.

[3:01:21] Voice 6: The Islands Trust Council authorizes Islands Trust to enter into the reciprocal insurance

[3:01:28] Voice 6: insurance exchange agreement with the Municipal Insurance Association of British Columbia,

[3:01:35] Voice 6: MAIBC, for the purpose of providing liability, property, and other insurance coverage as needed.

[3:01:43] Voice 6: And just for a bit of background information, that's been a work in progress for a number of

[3:01:47] Voice 6: years to join MAIBC to provide us those insurance services that we require to cover our various

[3:01:56] Voice 6: aspects of liability of conducting business and so that is it for the in-camera meeting and now

[3:02:03] Voice 6: we're back into the public meeting we have concluded our agenda for today but i'll just

[3:02:09] Voice 6: simply ask is there any other business that needs to be uh spoken to um certainly there's no further

[3:02:14] Voice 6: agenda items at this time if nothing then i will call for adjournment all those in favor

[3:02:22] Voice 6: that carries. I want to thank you from the bottom of my heart for the work that we've done here

[3:02:27] Voice 6: today. It's been good. It's been challenging and we're better for it. So thank

[3:02:32] Voice 11: you very much.