South Pender Island Local Trust Committee regular meeting, February 2, 2024

[0:00:02] Trustee Elliott (probable): Nice. Hello. Good morning, everyone, and welcome to our first regularly scheduled meeting of the

[0:00:11] Trustee Elliott (probable): GovPender Local Trust Committee of the 2024. It is my pleasure to serve as chair for this

[0:00:19] Trustee Elliott (probable): business meeting. My name is Toby Elliott. I'm from Gabriela Island in Senebuk First Nation

[0:00:24] Trustee Elliott (probable): Territory, and I'm joined by your two local trustees. Do you want to introduce yourselves?

[0:00:30] Trustee Elliott (probable): And I'm

[0:00:31] Trustee Elliott (probable): Christina Evans of Sadeas of South Angle.

[0:00:36] Trustee Elliott (probable): And today we have a very special, I won't call him a guest because these are your lands

[0:00:43] Trustee Elliott (probable): and territories, Hereditary Chief Eric Pelkey is here joining us today and he's going to

[0:00:51] Trustee Elliott (probable): offer the welcome to the territory and do a presentation on, well, whatever you want

[0:00:58] Trustee Elliott (probable): to offer on your connection to the lands and waters of CBS. Would you like to come up over here, sir?

[0:01:05] Trustee Elliott (probable): Yeah, I'd

[0:01:11] Voice 8: like to speak on the mission of SAILT, which being a missionary is my hereditary

[0:01:25] Voice 8: name. I'm the Hereditary Chief of SAILT and our our chiefmanship really comes from here.

[0:01:36] From here and our old village site right down there

[0:01:42] Voice 8: on the side of Postco

[0:01:44] Voice 8: Resort. That was the land that we moved from and ended up in SAILT

[0:01:54] Voice 8: with a lot of our other people that were moved on the Gulf Islands and the Panama Islands.

[0:02:05] Voice 8: Be that as it may, Quintanilla is what we call, that's the village site there, Quintanilla.

[0:02:17] And it's called that because of a reef net site that was just across the bay from there called the beach gutter.

[0:02:25] And one

[0:02:29] Voice 8: of our elders, or two of our elders, have now gone to the other side and brought

[0:02:39] me down there one day and told me what Quintinu means,

[0:02:46] Voice 8: why it's so important to us.

[0:02:52] Voice 8: He used to be a pretty vital driver of the economy of our village here.

[0:03:00] The ReefNet site provided salmon for our people and enough to sustain them and sustain a really

[0:03:12] vital trade that we had with all of our neighbouring tribes and even the colonisers.

[0:03:21] We traded that fish up and down the coast and we provided enough

[0:03:27] Voice 8: fish for all of our

[0:03:30] Voice 8: people so that you know the reef that is uh was a really uh um you could say uh conservation type of

[0:03:47] Voice 8: tool where we use the reef net to not only to take the salmon but to sort them and to allow allow the

[0:03:57] smaller smaller ones to go through we'd only take take the ones that that were ready to be taken

[0:04:04] and the smaller ones that were allowed to escape and uh the reason that was constructed in such a

[0:04:12] way that there was actually an escape now

[0:04:16] Voice 8: right at the end where they could they could go through

[0:04:21] Voice 8: and our people could uh collectively decide which ones they were going to take

[0:04:26] Voice 8: So it was a way of conservation that our elders say that guaranteed fish for the future generations

[0:04:37] of our people.

[0:04:38] Voice 8: We were never allowed to take everything, we never, never were.

[0:04:43] Voice 8: But the thing is that the Gisda was put there for the people and was a resource for the

[0:04:53] Voice 8: people.

[0:04:54] Voice 8: but it became a really thriving

[0:05:00] village and in that village lived

[0:05:03] a lady that became very powerful

[0:05:08] Voice 8: because she was a seo, they called her a seo

[0:05:11] Voice 8: and a seo is a person that could read your future

[0:05:17] read your future and

[0:05:19] warn you of intending dangers

[0:05:24] that are coming to you.

[0:05:27] So many, many people would travel here to Quintanilla

[0:05:33] to see her, to really learn about what they thought

[0:05:39] might be in their future.

[0:05:41] And that really, so

[0:05:44] Voice 8: she used that,

[0:05:46] Voice 8: she used that power to, I guess,

[0:05:53] Voice 8: with what she thought was the better herself.

[0:05:57] Voice 8: And because she became so powerful,

[0:06:01] Voice 8: one day she gathered a lot of followers

[0:06:05] Voice 8: amongst the village men and decided

[0:06:10] Voice 8: that she was going to take skeet stock

[0:06:13] Voice 8: for herself and her family.

[0:06:17] Voice 8: And that that was going to be their reef net site

[0:06:22] Voice 8: only for their benefit.

[0:06:24] Voice 8: So one day she, a group of men, went out to the police station in Quintanilla and chased

[0:06:33] Voice 8: all the other people off of the ReefNet site and declared that it was hers now.

[0:06:42] Voice 8: And one of the cows, the creator, saw this and he came down and he gathered all the people

[0:06:55] together and said, I want all of you to go down to the beach, down to the beach and look out,

[0:07:04] look

[0:07:04] Voice 8: out towards Sista, where the Silla was with her people. So he, the people all went down to

[0:07:14] Voice 8: the shore and they were watching and he told them to watch what was going to happen. And while they

[0:07:21] Voice 8: were watching, a host of blamings came out of the skies and struck the Silla and turned her into

[0:07:28] Voice 8: stone. Some of our people say they still find that stone out there. That's the reason that's like

[0:07:39] Voice 8: where she was turning the stone. But the creator told the people, now you see what happens when

[0:07:52] Voice 8: people break the laws of our people. Now you see what happens when people become selfish

[0:08:00] Voice 8: and only want to benefit themselves and their family with something that belongs to everybody.

[0:08:07] Voice 8: This is what happened with the warning to all the people that they should abide by the laws of our people.

[0:08:18] Voice 8: The laws that say that these resources belong to everybody.

[0:08:23] Voice 8: They don't belong to one individual, they don't belong to one family.

[0:08:28] Voice 8: He says, from now on, this place is going to be called Kwinanook.

[0:08:35] Voice 8: When they knew, and because of means what you saw, when they knew, what you saw, that's

[0:08:47] Voice 8: what the name of this village is going to be now from now on, Quintinue, because of

[0:08:52] Voice 8: what you saw.

[0:08:54] Voice 8: So all of our people remembered that after, that that's why this place was called Quintinue,

[0:09:01] Voice 8: because of what they saw and that that uh it brought brought home the laws of our people

[0:09:11] Voice 8: and the consequences of things when people become selfish so that is a basic understanding that we

[0:09:21] have that all things are to be shared all things are really shared and things are put here for the

[0:09:30] benefit of all of us and

[0:09:32] Voice 8: that that is one of the basic beliefs of our people you know that we

[0:09:37] Voice 8: should help one another help one another basis of our culture well as i said before that was our our

[0:09:48] Voice 8: old village site though that was there and uh one of our our chiefs that was uh achieved at the time

[0:10:01] Voice 8: that our village where our people were moved off and sailed,

[0:10:06] Voice 8: when he suffered a deadly accident and sailed.

[0:10:14] Voice 8: One day he was, he had a, what do you call that,

[0:10:22] Voice 8: when they dig a hole and they use it for storage or food

[0:10:25] Voice 8: and stuff underneath their house.

[0:10:46] Voice 8: He was using a gas lamp to see what he was doing and the gas lamp fell when he was down

[0:11:00] Voice 8: there and he caught fire and he was severely hurt but the people were able to get about it.

[0:11:12] Voice 8: What he knew was that he wasn't going to live. He told the people, I want you to bring me home,

[0:11:20] Voice 8: bring me home. I know my time isn't long in this world but I want you to bring me home.

[0:11:27] Voice 8: he then he died and uh so the the my father was telling me they they had a quite a recession

[0:11:39] Voice 8: from our long health and failed oh they put his uh his body on a canoe and they all paddled out

[0:11:47] Voice 8: here and they put him on a little island that's out there that's where they brought him to

[0:11:55] Voice 8: And so he was home. He was home in his own village.

[0:12:05] Voice 8: So, you know, many years later, when that became part of the National Park Reserve,

[0:12:13] Voice 8: earth, they

[0:12:15] Voice 8: notified us of that.

[0:12:17] Voice 8: Because of the erosion,

[0:12:19] Voice 8: erosion

[0:12:20] Voice 8: in public

[0:12:23] Voice 8: because of the erosion,

[0:12:26] Voice 8: they wanted us to go straight away.

[0:12:31] Voice 8: We know that.

[0:12:37] Voice 8: We know that.

[0:12:38] Voice 8: But we really

[0:12:43] Voice 8: say that he needs to stay

[0:12:45] Voice 8: out there where he wanted to be.

[0:12:47] Voice 8: Because he thought it was

[0:12:51] Voice 8: cold north. This man

[0:12:57] Voice 8: and they

[0:12:58] Voice 8: They happily agreed to set aside a piece of the land there

[0:13:03] Voice 8: and bury him at Poets Cove Resort there.

[0:13:08] Voice 8: So there's a site there set up where his remains are now.

[0:13:12] Voice 8: And so we're happy to know that he's home where he wanted to be.

[0:13:18] Voice 8: But this island here was a really vital and important stress

[0:13:24] Voice 8: for all of our people.

[0:13:27] and my grandfather and his brothers

[0:13:31] always

[0:13:32] Voice 8: came out here to hunt and that's where they would start

[0:13:36] Voice 8: they would land there down the beach

[0:13:40] Voice 8: and then they would spread out and they would

[0:13:47] herd, they'd

[0:13:49] Voice 8: walk

[0:13:50] Voice 8: towards the canal and they'd push

[0:13:54] Voice 8: the deer out that way and that's

[0:13:57] Voice 8: That's how they hunted, and so it was a regular practice, and they would then set up camp there at the canal there, and then they would process their deer, skid the deer, and prepare it to be taken home.

[0:14:20] Voice 8: So that was almost a regular practice for my grandfather and brothers.

[0:14:26] Voice 8: And then that right there, I think there's a little park there at the point of the canal now, that was our family campsite.

[0:14:36] Voice 8: Family campsite where all of our family used to come every summer.

[0:14:41] Voice 8: The whole family, all of my grandfather and his brothers and all of their families would come there and gather.

[0:14:48] and they'd hunt, land dig and fish, fish in the canal.

[0:14:54] So,

[0:14:55] Voice 8: you know, until one day some parks people got there

[0:15:01] Voice 8: and told us, you guys can't camp here anymore.

[0:15:07] Voice 8: And my grandfather was pretty upset with me.

[0:15:10] Voice 8: He said, well, this is our land.

[0:15:12] Voice 8: We're staying here

[0:15:13] Voice 7: and

[0:15:14] Voice 8: we're a party called the RCMP.

[0:15:16] Voice 8: he'd come over there and uh have us all removed you know so that was a pretty uh sad time for our

[0:15:28] Voice 8: family to know that we no longer had our family campsite anymore a lot of memories a lot of

[0:15:36] Voice 8: memories there i remember when i was just a six-year-old kid and we had a those white tents

[0:15:46] Voice 8: dark, dark sense. I was sleeping in there, sleeping in there and then one morning I woke

[0:15:57] Voice 8: up and I could feel something wet on my face, sniffing on my face. I looked up and it was

[0:16:04] Voice 8: There was a deer, and I got right

[0:16:06] Voice 7: into the tent there, and it

[0:16:07] Voice 7: was just, just

[0:16:08] Voice 8: with me, and then I started screaming at the people in front of me, and thinking about what had happened, and I said, that deer was trying to eat me, and I got out of the tent, and my grandfather said, oh, oh, it's called a Smythe.

[0:16:34] Voice 8: My dad probably was wondering what you were, but you know, that is one of our memories

[0:16:45] Voice 8: there.

[0:16:47] Voice 8: I remember my father talking about that, the canal area, Baja, they call it, when he was

[0:17:01] Voice 8: a teenager. Him and his cousins Earl Clarkson and Ray Sam were left from the campsite in

[0:17:14] the middle of the night.

[0:17:16] Voice 8: They decided that they were going to go hunting along the shores

[0:17:21] Voice 8: of Midlamping. So they got into their canoe and they started paddling through the canal.

[0:17:29] Voice 8: And then my dad said that they were just paddling through there and all of a sudden there's

[0:17:37] Voice 8: a big roar and the whole canoe got lifted up on out of the water and uh he said that as soon as

[0:17:49] Voice 8: the they came down and hit the water he was a really good swimmer and as soon as they came

[0:17:58] Voice 8: back and hit the water again he started swimming for the shore and uh Earl was hanging out to the

[0:18:08] Voice 8: canoe and Ray was under the water and my dad when he saw Earl hanging on to the canoe he was

[0:18:20] Voice 8: flying back out there and got the canoe turned over and pulled Earl in and then they searched

[0:18:26] Voice 8: for Ray and then Ray came up and Ray said that the monster there was a monster that came up

[0:18:40] Voice 8: from under the water there and then when the when the commute turned over

[0:18:48] Voice 8: the fish trap that they had was stolen and it started going down and that monster started

[0:18:57] Voice 8: chasing the the lap that sank into the water and he said there's a hole a hole opened up on

[0:19:07] On the bottom, he said that

[0:19:09] Voice 8: the lamp went in there and then the monster went into the hole and then it closed, you

[0:19:17] Voice 7: know, pulled

[0:20:06] Voice 8: them all up and wrapped them up and put them inside the fire.

[0:20:10] Voice 8: And then Johnny Fox, he was so scared that he sang a song, sang a song that night that became his song.

[0:20:35] Voice 8: You know, those are the kind of things that happened on this island here that we always remember, that our family tells us.

[0:20:49] Voice 8: One of the times my grandfather told me that they came here to hunt and they landed at Poets Cove and they went into the shore.

[0:21:00] Voice 8: And then once they landed on the shore down there at the beach, then they could hear things thumping.

[0:21:13] Voice 8: Something was thumping. And they came around the point there and there was the northerners, the raiders, that's going to come from the north.

[0:21:26] Voice 8: huge, huge canoes, my grandfather said, huge canoes and lots of, lots of warriors on them.

[0:21:35] Voice 8: And there was just kids for them.

[0:21:38] Voice 8: So they, right away, they said, we better run, we better run.

[0:21:46] Voice 8: They all kicked off and started running into the woods.

[0:21:53] Voice 8: But Philip wanted to save the canoes, so he went running back down the beach and pulled the canoes up into the bush.

[0:22:10] By that time, the raiders had just run upon him and he ran up around

[0:22:18] Voice 8: that rock cliff that's on one side.

[0:22:21] Voice 8: he ran up there because he knew that there was caves up there

[0:22:26] and there was uh caves so he ran up there and got into one of those caves and then

[0:22:35] he said that the caves there's you can go into them and go around and come out in a different

[0:22:42] place so that's what he did is he went into the cave and he was a pretty small man not not bigger

[0:22:51] Voice 8: like his brother but he was a small man and so he was able to squirm his way through the caves

[0:22:58] Voice 8: and then he he said he just watched watch from above watched the raiders searching for him

[0:23:05] they were looking all over and they were so big they couldn't get into the cave

[0:23:09] so he was just up there watching them in there they were hitting the

[0:23:13] Voice 8: rocks and everything and

[0:23:14] Voice 8: looking for him trying to scare him out i guess but uh he said he just stayed there and he said

[0:23:21] he had to keep himself from laughing at them, but they didn't even chase my grandfather and

[0:23:28] his brothers. They were just trying to get him because he was close, but they never could catch

[0:23:36] him. And then pretty soon they got on their

[0:23:40] Voice 8: canoes and left again. But he said that was the closest

[0:23:46] call he ever got to. He was getting captured by them or even getting killed. So you know those

[0:23:54] are the kind of things that used to happen when my grandfather and them were young boys and

[0:24:01] teenagers. All these things including that story that happened to my dad and

[0:24:07] Voice 8: his cousins there

[0:24:08] Voice 8: at the canal so it's a really rich place for our history out here and uh you know we we now stand

[0:24:20] up in the middle Indian

[0:24:21] Voice 8: reserve right off of Poets Cove you know and it's kind of a sad

[0:24:28] Voice 8: place now because of all the remains that were were dumped there when Poets Cove

[0:24:35] Voice 8: and they just dumped all the soil over.

[0:24:40] Voice 8: And then our people had to come and sift through all of that

[0:24:44] Voice 8: and they found 40 sets of remains in that, in those piles.

[0:24:51] You know, and so we brought them,

[0:24:55] all those remains pulled into a cycle

[0:24:57] and they were buried over there.

[0:25:00] But you know, that really shows you that that was true.

[0:25:06] that was our village, that

[0:25:08] Voice 8: was our village, and our people were buried there, died there, you know,

[0:25:13] Voice 8: and it was at one time a really, really thriving, thriving village, and, you know,

[0:25:20] Voice 8: I don't know who, I think they said that it may have been the Todd family or something,

[0:25:28] Voice 8: and Sir James Douglas' cousins decided that it was so beautiful out here that they wanted that

[0:25:35] Voice 8: that site for their own home. That's why it was taken away from us, you know, and they gave us

[0:25:45] Voice 8: the Rocky Point. It was here for as long as my heart could see that. But, you know, those are

[0:26:34] are the kind of things and memories that get brought back to

[0:26:38] Voice 8: our elders when we're out here.

[0:26:40] Voice 8: I'm just thankful that I'll be able to come out here with them when they were still here

[0:26:46] Voice 8: and they were able to share our history and share why it's called Quinninew and the

[0:26:55] biggest

[0:27:00] Voice 8: thing that our people miss is being able to hunt here because there's so many people living

[0:27:04] Voice 8: here now and not allowed to hunt, mostly bull hunts or something like that. So we still talk

[0:27:14] Voice 8: about it and we're trying to organize bull hunting training courses so that people will be able to

[0:27:23] Voice 8: hunt out here again. But it's kind of a cumbersome thing to get going. But I really want to thank

[0:27:32] Voice 8: Thank you, thank you this morning for listening to me.

[0:27:36] Voice 8: You know, when I was made hereditary chief,

[0:27:41] Voice 8: Grand Chief Sami Zahm and the other hereditary chief,

[0:27:46] Voice 8: Simon Smith-Lestrine, told me that one of my responsibilities

[0:27:53] Voice 8: is to educate people about our rights, our history,

[0:27:57] Voice 8: and who we are, and I think that responsibility

[0:28:02] to be able to educate people about who we are, who the Danish people are. Our territory

[0:28:17] has

[0:28:18] Voice 8: been all of the Gulf Islands, the San Juan Islands, all the way over to what's known

[0:28:25] Voice 8: as White Rocks, Kamehameha, and gone to Elwha. So that was our territory. And when they created

[0:28:35] at the Canada-U.S. border, they split our nation in half and a lot of people that on

[0:28:45] the American side weren't even allowed

[0:28:47] Voice 8: to live there anymore either. There's no Indian

[0:28:51] Voice 8: reservations on that island at all. So some of the people end up coming moving over to

[0:28:59] Zales and living there. But a lot of them went the other way and went to

[0:29:03] Voice 8: Bellingham

[0:29:05] Voice 8: Sam and Anna-Corey Sherry.

[0:29:08] Voice 8: Somebody joined the Slimmer's tribe and Sam's tribe.

[0:29:13] And

[0:29:13] Voice 8: Blumney, Blumney tribe.

[0:29:15] Voice 8: So we moved back to them and made them members.

[0:29:20] Voice 8: So we still all know who our relatives are and how we were raised.

[0:29:26] Voice 8: And why they were in contact.

[0:29:33] Voice 8: Would you like to share the video?

[0:29:39] Voice 8: Thank you, thank you all for listening to me.

[0:30:00] Trustee Elliott (probable): 100 and it's such a pleasure to hear your story and to say that to people and we want this to

[0:30:05] Trustee Elliott (probable): continue yeah so

[0:30:06] Trustee Elliott (probable): our ears are open and we're so grateful for asking all these important stories

[0:30:12] Trustee Elliott (probable): and lessons so this is just a bundle of squash that uh you're on on capriola island with some

[0:30:19] Trustee Elliott (probable): friends like i know it's not from here but we have a

[0:30:22] Trustee Elliott (probable): lot of them i hope it's uh it fills your

[0:30:25] Trustee Elliott (probable): pantry and that

[0:30:26] Voice 8: i don't want to worry too

[0:30:27] Trustee Elliott (probable): much oh good well we didn't get salmon this time of year

[0:30:34] Trustee Elliott (probable): uh i understand you've got other obligations but i thought maybe we could break for um

[0:30:39] Trustee Elliott (probable): maybe five minutes and there's some cookies and just spend a little time together

[0:30:43] Trustee Elliott (probable): before you rush off you'll be okay all right let's take a little break and then we'll get

[0:30:48] Trustee Elliott (probable): on with everything so

[0:30:49] Voice 7: i

[0:30:52] Voice 2: wonder if that was y'all

[0:31:53] Voice 7: Yeah, they

[0:31:54] Trustee Elliott (probable): did a good job, it took a long time, but it finally came to me.

[0:42:06] Voice 1: We were at the rocks one day, and we saw

[0:42:09] Trustee Elliott (probable): that happen right in front of us, and

[0:42:12] Trustee Elliott (probable): the next

[0:42:13] Trustee Elliott (probable): day, and there was happening again, the same thing, so

[0:42:20] Voice 5: we totaled three occasions when

[0:42:23] Voice 5: a sea lion

[0:42:24] Voice 7: was

[0:42:25] Voice 5: eating an octopus tossing up in the air and then as said a couple days later the uh

[0:42:36] Voice 4: orcas came in the transients and they caught

[0:42:42] Voice 7: the sea lion and tossed it around

[0:42:52] Voice 7: and let my little one do

[0:42:56] Trustee Elliott (probable): the sort of plucking power to attack and then they destroy it and

[0:43:03] Trustee Elliott (probable): I'm sorry.

[0:43:03] Voice 7: Thank you.

[0:43:04] Trustee Elliott (probable): And I'm .

[0:43:06] Voice 7: Thanks.

[0:43:06] Voice 7: Thank you.

[0:43:19] Voice 7: Thanks.

[0:43:20] Voice 7: Thanks.

[0:43:22] Trustee Elliott (probable): Thank you.

[0:43:22] Trustee Elliott (probable): Really, really .

[0:43:24] Trustee Elliott (probable): So thank you so much.

[0:43:25] Trustee Elliott (probable): For sure.

[0:43:26] Trustee Elliott (probable): I

[0:43:26] Voice 7: learned something new that .

[0:43:32] Voice 1: Well, good job, Kathleen.

[0:43:34] Trustee Elliott (probable): Have a wonderful day.

[0:43:35] Trustee Elliott (probable): Thank you.

[0:43:36] Trustee Elliott (probable): Take care.

[0:43:37] Trustee Elliott (probable): Bye, everyone.

[0:43:40] Trustee Elliott (probable): Before you go talk, would you mind briefly introducing

[0:43:44] Trustee Elliott (probable): Armonica?

[0:43:45] Trustee Elliott (probable): Armonica?

[0:43:45] Trustee Elliott (probable): Thank you.

[0:43:46] Trustee Elliott (probable): I'll do that.

[0:43:46] Trustee Elliott (probable): OK.

[0:43:47] Trustee Elliott (probable): Thank you.

[0:43:47] Trustee Elliott (probable): All right.

[0:43:48] Trustee Elliott (probable): Right. So we'll get back to our regular business meeting.

[0:43:52] Trustee Elliott (probable): Sorry.

[0:43:52] Trustee Elliott (probable): Okay, sure.

[0:43:55] Trustee Elliott (probable): A little technology issues.

[0:44:04] Trustee Elliott (probable): So I just want to, if we can amend the agenda slightly and add a move up.

[0:44:15] Trustee Elliott (probable): I'm sorry.

[0:44:18] Trustee Elliott (probable): Item 16.6, the Reconciliation and First Nation Relationship Building Report, which is on

[0:44:23] Trustee Elliott (probable): page 34 and 35, Monica Petrie, would you present or introduce that?

[0:44:30] Trustee Elliott (probable): So can we adopt the amendment?

[0:44:33] Trustee Elliott (probable): Is there any other-

[0:44:34] Trustee Elliott (probable): Where do you want to move it up to?

[0:44:35] Trustee Elliott (probable): Just so she can present before she has to go.

[0:44:37] Trustee Elliott (probable): Okay, where do you want to move it up to?

[0:44:38] Trustee Elliott (probable): Oh, sorry, to now.

[0:44:40] Trustee Elliott (probable): So

[0:44:40] Voice 1: just after the approval

[0:44:42] Trustee Elliott (probable): of the agenda?

[0:44:43] Trustee Elliott (probable): No, after the approval of the agenda.

[0:44:46] Trustee Elliott (probable): I'm going to stay till the end.

[0:44:47] Trustee Elliott (probable): Oh, you are?

[0:44:48] Trustee Elliott (probable): So you don't...

[0:44:48] Trustee Elliott (probable): We can keep it there.

[0:44:49] Trustee Elliott (probable): No, it's just all that's going on.

[0:44:51] Trustee Elliott (probable): Forgive me.

[0:44:51] Trustee Elliott (probable): Thank you.

[0:44:52] Trustee Elliott (probable): Okay, good.

[0:44:53] Trustee Elliott (probable): And I don't need to change anything.

[0:44:55] Trustee Elliott (probable): Are there any other changes or amendments to the agenda?

[0:45:02] Voice 5: The fire works.

[0:45:05] Voice 5: Okay.

[0:45:06] Voice 5: I've just got some...

[0:45:07] Voice 5: I don't know if there's a room for...

[0:45:08] Trustee Elliott (probable): Under new business,

[0:45:09] Trustee Elliott (probable): we can uh add a discussion sure sure um i

[0:45:14] Voice 5: know because paul brent is here for us

[0:45:17] Voice 5: yeah

[0:45:17] Trustee Elliott (probable): and the other thing that i had was that that letter under correspondence it is

[0:45:22] Trustee Elliott (probable): submitted for consideration under the reconciliation agenda item section

[0:45:27] Trustee Elliott (probable): and i mentioned that before but it's put under correspondence can we move that down to the

[0:45:31] Trustee Elliott (probable): reconciliation section that's on page 16. i thought i had gotten back to you on that just

[0:45:41] Trustee Elliott (probable): Well, the reconciliation relationship building is under reports, and so that is the report

[0:45:46] Trustee Elliott (probable): for it.

[0:45:47] Trustee Elliott (probable): And so just because the content is about reconciliation doesn't necessarily mean it's not a report.

[0:45:53] Trustee Elliott (probable): It's correspondence.

[0:45:55] Trustee Elliott (probable): And I did email you back about that.

[0:45:59] Trustee Elliott (probable): All of these are reports that come in our package, and correspondence should just stay

[0:46:04] Trustee Elliott (probable): under correspondence.

[0:46:05] Trustee Elliott (probable): Okay.

[0:46:05] Trustee Elliott (probable): And the letter opens with, this is submitted for consideration under the reconciliation

[0:46:10] Trustee Elliott (probable): Agenda item. Okay. Um, I think we can just receive those. Okay, yeah. So receive it there and discuss it under 16. Sure.

[0:46:23] Trustee Elliott (probable): That's kind of what I'm trying to get out. Yeah, we'll discuss it under 16.

[0:46:29] Trustee Elliott (probable): So we'll add an item of new business fireworks.

[0:46:32] Trustee Elliott (probable): fireworks. It's just fireworks or fireworks report. Okay. And we're under 17.2 in your

[0:46:42] Trustee Elliott (probable): business. Yeah.

[0:46:44] Trustee Elliott (probable): And is there anything else? Am I missing something? Nope. So

[0:46:48] Trustee Elliott (probable): I'll take

[0:46:50] Trustee Elliott (probable): it by consent that we'll adopt the agenda as amended. And let's carry on and go into

[0:46:58] Trustee Elliott (probable): two trustee reports. Who would like to open first? I'm just going to be really brief.

[0:47:09] Trustee Elliott (probable): So since our last meeting, I've had a few other committee meetings. I've had three financial

[0:47:15] Trustee Elliott (probable): planning committee meetings, two corporate planning meetings, and I'm now also on, as

[0:47:22] Trustee Elliott (probable): well as Toby, on the CAO hiring committee. So we've had two meetings there. Most of my

[0:47:28] Trustee Elliott (probable): meetings with the exceptional to ceo hiring committee i will report out in the monthly

[0:47:33] Trustee Elliott (probable): reports that i do as to what's being discussed and what's occurring in there so i'll let you

[0:47:38] Trustee Elliott (probable): wait until um the next kind of post is is just a corporate planning report um because i didn't

[0:47:46] Trustee Elliott (probable): really have many meetings in january and all it is and i'll be there stop there to be brief so

[0:47:52] Trustee Elliott (probable): So we can get back on track.

[0:47:54] Voice 7: And Ben?

[0:47:58] Voice 5: I have nothing to really report.

[0:48:01] Voice 5: Just wanted to mention that, touch on the process that we're going through with the minor project.

[0:48:12] Voice 5: And we've had, there's been lots of really good communication in the meeting that I had, and there's also been a lot of letters, good letters.

[0:48:20] Voice 5: and i really like that and i just um i'm thinking about process a lot and that i want to make sure

[0:48:31] Voice 5: we have good process as we go through these things and to me um a good process will lead

[0:48:38] Voice 5: to a good outcome and i think the process is equally important or like i think we can make a

[0:48:47] Voice 5: a good decision with a bad process and it's going to end up being a bad decision in the end

[0:48:54] Voice 5: or or has the risk of that so that's how when i say it's like even more important in a way than

[0:49:00] Voice 5: than what were the outcome like or good decisions so i just wanted to share that with you um

[0:49:08] Voice 5: that that's my perspective is the process is very very important to try to get right and and the

[0:49:14] Voice 5: the process to me is a very large component of it is communicating and just getting everything

[0:49:20] Voice 5: on the table sharing listening to each other so that's all I want to say thank

[0:49:25] Trustee Elliott (probable): you thank you

[0:49:26] Trustee Elliott (probable): trustees it's wonderful I do agree good process will lead to good outcomes

[0:49:33] Trustee Elliott (probable): um so for my chair's report um it was a thankfully a quiet set of holidays

[0:49:40] Trustee Elliott (probable): and then right back into to work but um i just wanted to highlight um the a new initiative to

[0:49:48] Trustee Elliott (probable): support education and learning for trustees the reconciliation learning group uh kicked off on

[0:49:57] Trustee Elliott (probable): january 24th i think it was our first community call

[0:50:01] Voice 7: and

[0:50:02] Trustee Elliott (probable): so we're being supported by an organization

[0:50:05] Trustee Elliott (probable): called culturally committed and they um they're not just allies but they actually engage with um

[0:50:14] Trustee Elliott (probable): coast salish um workers who who want to be with settlers and teach and share knowledge about how

[0:50:23] Trustee Elliott (probable): to um talk together in culturally safe ways and so what i was super impressed so the call we had

[0:50:31] Trustee Elliott (probable): dan elliott um he's a drug and alcohol counselor uh artist and cultural worker it is from the

[0:50:38] Trustee Elliott (probable): stamenis people and uh jorge harris jr from stamenis first nation also and then jared

[0:50:47] Trustee Elliott (probable): quetzanitzen william of quetzan uh cowichan tribes and uh you might know him from if you watch

[0:50:55] Trustee Elliott (probable): watch facebook and follow indigenous foods warrior he's a he's a phenomenal teacher and

[0:51:01] Trustee Elliott (probable): food security sort of indigenous food security and chef and so he teaches so much about the

[0:51:09] Trustee Elliott (probable): importance of food in in cultural work and um and share stories and will teach us how coming

[0:51:14] Trustee Elliott (probable): in language so we've got these three incredible mentors and they are the people that they're

[0:51:21] Trustee Elliott (probable): passionate about building relationship and so it was just a it was a small group there was only I

[0:51:26] Trustee Elliott (probable): think seven or eight trustees in that first meeting um but this is really I think where the

[0:51:32] Trustee Elliott (probable): it's not work it's relationship building and it's learning how to you know speak even way and hold

[0:51:39] Trustee Elliott (probable): space that's safe for everybody you know including us to ask questions and to um you know just just

[0:51:47] Trustee Elliott (probable): just ask those silly questions so i that was a wonderful um start to the new year and i was

[0:51:52] Trustee Elliott (probable): i was just so pleased with that so there's lots of other things going on um budget

[0:51:58] Trustee Elliott (probable): refinement continues as we work towards landing a draft budget or a final budget uh by march 31st

[0:52:05] Trustee Elliott (probable): and there's been lots of conversation on that cost of living have gone up everywhere and local

[0:52:11] Trustee Elliott (probable): local governments are struggling with trying to deal with anticipated tax increases and not

[0:52:18] Trustee Elliott (probable): trying not to increase taxes but so lots of conversation

[0:52:23] Trustee Elliott (probable): there and I think I'll leave it

[0:52:26] Trustee Elliott (probable): at that there's lots of stuff I could report on but we are lucky to have our electoral area

[0:52:32] Trustee Elliott (probable): director here Paul Brent and so I would love to pass the floor to you and ask you what's of

[0:52:38] Trustee Elliott (probable): of interest to Rooker Trust committees?

[0:52:41] Voice 4: I wonder if everyone thinks they're lucky.

[0:52:43] Trustee Elliott (probable): We're about to find out.

[0:52:46] Trustee Elliott (probable): We're about to find out.

[0:52:48] Voice 4: Okay. So I attend a huge number of meetings,

[0:52:51] Voice 4: and I'm not sure many of them are really relevant.

[0:52:55] Voice 4: Day before yesterday, I spent a couple hours on bios.

[0:52:58] Voice 4: I'm not going to talk about that.

[0:53:01] Voice 4: No, but it's been a big topic at the CRD board.

[0:53:04] Voice 7: Really?

[0:53:04] Voice 4: what i'm

[0:53:06] Voice 4: going to talk about is stuff i'm focused i've been focused on i think it's

[0:53:11] Voice 4: important to our islands and the number one focus i've had is housing and trying to develop more

[0:53:18] Voice 4: accessible or affordable housing on the islands it's a very slow process we've had some small

[0:53:25] Voice 4: wins um one of those wins and uh rob fenton who's the alternate director lives on on north

[0:53:32] Voice 4: Pender, used to live on South Pender, has been very successful in terms of getting the

[0:53:40] Voice 4: Capital Regional District to have a different view of trailers and RVs, such that now the

[0:53:48] Voice 4: CRD is not enforcing on.

[0:53:50] Voice 4: In fact, they will basically give trailers and RVs a pass as long as they are mobile.

[0:53:56] Voice 4: and in many trust areas in the southern gulf islands trailers and rvs are permitted use as

[0:54:05] Voice 4: long as they're hooked to septic and and or have appropriate storage facilities so they're safe

[0:54:11] Voice 4: and they are not impacting on the environment this is a big thing it gets people that probably

[0:54:17] Voice 4: are forced to look at these type of accommodation some security so i think that's a big win

[0:54:23] Voice 7: On

[0:54:25] Voice 4: the more conventional side, in terms of being able to support conventional builds of affordable slash accessible housing, we managed to free up $2.75 million to support a 20-unit project over on Galleon Island.

[0:54:44] Voice 4: And we did that through a growing community fund.

[0:54:46] Voice 4: And so I think Southern Gulf Islands were very successful.

[0:54:51] Voice 4: We actually got more out of that fund than Salt Spring Island,

[0:54:54] Voice 4: which is double our size and substantially more than Juan de Fuca.

[0:54:58] Voice 4: So that was a win.

[0:55:00] Voice 4: And just yesterday, I think it was just yesterday,

[0:55:03] Voice 4: the province announced that their secondary suite program,

[0:55:06] Voice 4: which whereby they will give owners who put in a secondary suite,

[0:55:13] Voice 4: up to $40,000 in matching grant

[0:55:18] Voice 4: if they're prepared to, for a five-year

[0:55:22] Voice 4: term, rent those secondary suites

[0:55:25] Voice 4: at sub-market values. Those sub-market values are established

[0:55:29] Voice 4: in their legislation. That's really good. I think we have to thank

[0:55:34] Voice 4: Mike Harcourt because CRD

[0:55:37] Voice 4: engaged Mike Harcourt to help lobby

[0:55:40] Voice 7: on

[0:55:41] Voice 4: behalf of the

[0:55:41] Voice 4: southern gulf islands and so he's got quite a voice so those are good things those are great

[0:55:47] Trustee Elliott (probable): the change to that was that regional districts are now um included in that secondary students

[0:55:53] Trustee Elliott (probable): funds correct so

[0:55:55] Trustee Elliott (probable): that was announced like three months ago but we weren't included and now

[0:56:00] Trustee Elliott (probable): because of that advocacy right certainly most regional districts are which is

[0:56:04] Voice 4: yeah and they

[0:56:04] Voice 4: mentioned the gulf islands which really you know don't normally get mentioned so that's why i

[0:56:10] Voice 4: attribute uh mike's mike's uh lobbying efforts on our our part so again another bender right

[0:56:18] Voice 4: making things good for the southern gulf island so uh you guys should be proud i'm on an arts

[0:56:24] Voice 4: commission at the crd and just happy to say that and i'm keeping this quite as quite local

[0:56:29] Voice 4: uh that ptarmigan uh got an operations grant from um the crd so i was very pleased about that

[0:56:37] Voice 4: there's another group and i should remember who they are but i'm old and forgetful but

[0:56:42] Voice 4: another self at southern southern gulf islands group did receive some funding

[0:56:46] Voice 4: um for the work that they do and i'm just not there right now um i'm on the transportation

[0:56:54] Voice 4: committee as well and so we're seeking a change in the governance model whereby it's more region-wide

[0:57:00] Voice 4: rather than the fragmented government system it's going to take a long time but one of the

[0:57:05] Voice 4: cool things is and again local and this is through the ice tea which is island island coastal economic

[0:57:14] Voice 4: trust um economic trust i should know because i'm a trustee upon that they provided funding to

[0:57:22] Voice 4: pender island taxi to assist seniors in accessing a taxi so from what i understand is

[0:57:29] Voice 4: They can buy a voucher, either $5, $10, or $20, and they get taxi services at a half price.

[0:57:40] Voice 4: And Main Island also got funding whereby their community bus takes people into Schwartz Bay, Sydney area for medical purposes once a week.

[0:57:52] Voice 4: And so that's been funded by this program.

[0:57:57] Voice 4: program. I'm on the Hospitals and Health Committee, and unfortunately, I don't have a lot to report

[0:58:04] Voice 4: in terms of where we've been trying to focus, which is financial support, capital support

[0:58:09] Voice 4: for our medical clinics. It's a slow go. I'm on the Finance Committee as well, so keeping

[0:58:17] Voice 4: an eye where CRD spends its dollars. There's been a lot of fuss lately from our islands,

[0:58:23] Voice 4: in pender island where crd has announced that they're looking to pass a bylaw to borrow up to

[0:58:32] Voice 4: 85 million dollars for housing and people are quite upset about that because and i think for

[0:58:38] Voice 4: good reason because we didn't do a good job in informing what that was about and i'm responsible

[0:58:46] Voice 4: for that i've made a mistake there i'm not getting out in advance into our community papers it's kind

[0:58:53] Voice 4: kind of as written in the vendor post,

[0:58:56] Voice 4: closing the barn door after the horse has left.

[0:58:59] Voice 4: But really quickly, we're seeking to borrow up to $85 million.

[0:59:03] Voice 4: That $85 million would be used for supporting the build of affordable housing.

[0:59:09] Voice 4: The province has announced up to $4 billion,

[0:59:12] Voice 4: the Fed's massive amount of money.

[0:59:15] Voice 4: And when they go out to spend those monies, they look for partners.

[0:59:19] Voice 4: And so we said, basically, the idea was,

[0:59:22] Voice 4: hey we've got up to 85 million dollars to partnership and the capital region regional

[0:59:27] Voice 4: housing corporation it's a separate housing corporation um has partnered with many times

[0:59:33] Voice 4: with the feds and the province and generally it's one-third one-third one-third so we get to

[0:59:38] Voice 4: maximize the amount of dollars and that housing corporation has built a couple thousand units

[0:59:44] Voice 4: of affordable housing in the region,

[0:59:46] Voice 4: zero in the Gulf Islands.

[0:59:48] Voice 4: And so CRD staff that I work with as a team

[0:59:53] Voice 4: have prepared a rural housing strategy and program

[0:59:57] Voice 4: that should be delivered to the board

[0:59:58] Voice 4: either this coming...

[1:00:00] Voice 4: month or next month for execution. And if it's passed, then I expect it will be passed unanimously.

[1:00:08] Voice 4: CRD will, as a region, will be advancing on three themes for housing. One is land acquisition,

[1:00:15] Voice 4: the other is complex care, and the third is a rural housing program. So yeah, we're going to

[1:00:23] Voice 4: get attention. We've seen this little attention, a little bit of attention with the $2.75 million

[1:00:29] Voice 4: I understand Pender's in a really difficult situation with Bumtree Court, slowly converting

[1:00:37] Voice 4: its funded housing to market price housing, which is really totally the wrong way to go.

[1:00:46] Voice 4: From what I understand, two of the massive six units of affordable housing have gone

[1:00:52] Voice 4: market-based.

[1:00:53] Voice 4: And so BC Housing is pulling its subsidy.

[1:00:55] Voice 4: Well,

[1:00:55] Trustee Elliott (probable): they're also applying to expand the density and increase it.

[1:00:59] Trustee Elliott (probable): So I thought the market housing was going to offset the new affordable housing.

[1:01:03] Voice 4: We'd like it to be all affordable housing.

[1:01:06] Voice 4: I know they've come to the North Tender Trust Committee to get a rezoning to allow them a little bit more flexibility.

[1:01:15] Voice 4: Right.

[1:01:15] Voice 4: And how they build.

[1:01:18] Voice 4: But we're talking six or seven units on top of the six units, which are now four units.

[1:01:23] Voice 4: So it's going to be a big focus for me. It's a disgrace as far as I'm concerned

[1:01:28] Voice 4: that, you know, the Penders have a population over 3,000 and we effectively have four units of affordable housing.

[1:01:36] Voice 7: And

[1:01:36] Voice 4: that was built in the mid 80s. So, wow. So I'll be making a pitch and I think it's a compelling pitch and the directors around the table get it right.

[1:01:48] Voice 4: And so that's good. I'm not going to talk about anything more, but as stuff comes up, I'm happy to wade in. Actually, one other thing, which relates to what Chitaki was talking about, CRD has hired an archaeological expert. Their name is Shana Hukla, and they are absolutely stunningly fantastic.

[1:02:08] Voice 4: fantastic um great knowledge base enthusiastic uh helping train old uh stick in the mud

[1:02:19] Voice 4: islanders about the importance of i'm dead serious about that because there's a lot of

[1:02:25] Voice 4: of older people on these islands that really have no good history about the importance of

[1:02:32] Voice 4: First Nations culture and the land and the fact that they are able to

[1:02:38] Voice 4: speak with these people and get them enthusiastically involved is groundbreaking

[1:02:47] Voice 4: for me. I mean we have our youth understanding the importance of First Nations culture and their

[1:02:54] Voice 4: attachment to the land and the

[1:02:55] Voice 4: importance to get sort of old school islanders of which I'm probably

[1:03:00] Voice 4: one also educated that is fabulous so

[1:03:04] Trustee Elliott (probable): has Sean been on on the Penders doing

[1:03:08] Voice 4: any work okay doing

[1:03:10] Voice 4: a massive amount of work with Pender Island Parks and Recreation Commission which is also

[1:03:15] Voice 4: aligning very strongly with ICA the conservancy so wow talk about paddling a canoe

[1:03:26] Voice 4: all together and in the right direction so i'll stop now because i'm

[1:03:30] Trustee Elliott (probable): going to go

[1:03:30] Trustee Elliott (probable): could you uh forward that when the rural housing strategy is presented could you

[1:03:36] Trustee Elliott (probable): have that forwarded to the ltc or just send it to me and i we can just for sure

[1:03:42] Trustee Elliott (probable): great and yeah as shauna hook luck they presented to the main island local trust committee and it

[1:03:50] Trustee Elliott (probable): was excellent it was a really informative presentation about where archaeology and

[1:03:55] Trustee Elliott (probable): protection of cultural heritage sites is going and so i i do believe they're really at the front of

[1:04:01] Trustee Elliott (probable): of that so thank you for bringing that okay any other questions from trustees or

[1:04:07] Trustee Elliott (probable): done new great report thank you i should think that well okay so we'll open it up for town hall

[1:04:16] Trustee Elliott (probable): and questions um yes just

[1:04:19] Voice 3: one question um more regarding what uh paul was talking about with

[1:04:24] Voice 3: regard to secondary suites and that type of thing or crd who has approved that does that still

[1:04:29] Voice 3: require that the the south prender island bylaws to change to allow that yes yep right because if

[1:04:40] Trustee Elliott (probable): you're not yeah it's not pre-zoning or it's not overriding our local zoning for those secondary

[1:04:45] Trustee Elliott (probable): suite so you have to have an allowance for a secondary suite on a lot to be able to build that

[1:04:51] Trustee Elliott (probable): but does it apply to like attached suites in the house like renovating building onto your house to

[1:05:00] Trustee Elliott (probable): build a secondary with a different exit let's say so if you still have one density from what i

[1:05:06] Voice 4: understand is quite flexible so it's around an accessory dwelling unit inside your house right

[1:05:13] Voice 4: If it's permitted, right?

[1:05:14] Voice 4: Yeah.

[1:05:14] Trustee Elliott (probable): If

[1:05:14] Voice 4: it's not permitted by the local planning authority.

[1:05:17] Trustee Elliott (probable): So it doesn't override our-

[1:05:19] Trustee Elliott (probable): It does not.

[1:05:21] Trustee Elliott (probable): But yeah.

[1:05:22] Trustee Elliott (probable): But yeah, that-

[1:05:23] Voice 4: Attached to-

[1:05:24] Trustee Elliott (probable): $40,000 to help Pomonoma's build is a good thing, but the program's going to be snapped up pretty fast.

[1:05:29] Trustee Elliott (probable): It's

[1:05:30] Voice 4: going to be snapped up pretty quickly, and I'm maybe speaking out of turn, but I know we are looking seriously at the CRD, having a matching VEPA program.

[1:05:39] Voice 4: We weren't looking at 40.

[1:05:40] Voice 4: We were looking at 30.

[1:05:41] Voice 1: That's great.

[1:05:43] Voice 4: but yeah because it's going to be expensive just

[1:05:46] Voice 3: just one more question also with regard to what

[1:05:49] Voice 3: you were talking about the architect um i'm sorry the archaeologist is there some something that we

[1:05:55] Voice 3: can read about what type of presentations because she hasn't been on this island i've never heard

[1:06:01] Voice 3: about this and i would be interested in reading what she has to say

[1:06:04] Voice 4: yes there are there's stuff

[1:06:06] Voice 4: up about chance find procedures so knowing what to look for i think the better thing is to have her

[1:06:15] Voice 4: present at the next yeah or at an ltc that's convenient for her um yeah she they would be

[1:06:24] Voice 4: they would be happy to do so and very yeah just look

[1:06:30] Voice 9: back at when they presented on maine was

[1:06:33] Voice 9: was June I believe

[1:06:34] Trustee Elliott (probable): so I can get that info um would have been June or July um because of the

[1:06:41] Trustee Elliott (probable): powerpoint and my presentation was at a meeting yeah exactly so I can find that out it was really

[1:06:47] Trustee Elliott (probable): informative and

[1:06:49] Voice 4: if they come back to one of the Pender Island Parks and Recreation Committee

[1:06:53] Voice 4: events which are not events but they're work parties um I'm sure they'd be happy to have

[1:07:01] Voice 4: somebody to join because i know that they're going to be doing they're going to be working

[1:07:07] Voice 4: on restoration at shingle bay and i'm sure that they'll be involved in that training volunteers

[1:07:14] Voice 4: as to what to look for which is pretty amazing stuff not easy to determine thanks

[1:07:21] Trustee Elliott (probable): great

[1:07:22] Voice 4: any

[1:07:23] Trustee Elliott (probable): Any other questions? Comments from town hall?

[1:07:27] Voice 2: One of yours.

[1:07:28] Voice 2: Chance find procedures. If you find

[1:07:33] Voice 2: an artifact or a belonging, as they're also called, is that what you're talking about? If somebody finds something that's...

[1:07:42] Voice 2: Yeah,

[1:07:43] Voice 4: so they would be very interested in that and because they're also identifying more sites on the island, but it's more around when work is being done, that people know that when they're excavating or digging with a shovel, that they find something.

[1:08:04] Voice 4: And I'm amazed at how detailed and how, you know, what appears to me as just a pebble with a sharpened or a piece of stone with a sharpened edge may actually be a culturally important tool that was used.

[1:08:22] Voice 4: So, quite an education. Daunting, I might add.

[1:08:26] Voice 4: Mm

[1:08:27] Voice 7: hmm. Mm hmm. Thank you.

[1:08:34] Trustee Elliott (probable): Anyone else? Nope. Right. We will, as usual, have a second

[1:08:40] Trustee Elliott (probable): account call at the end if anyone wants to reflect on what they heard in today's meeting.

[1:08:47] Trustee Elliott (probable): We've got minutes that have already been adopted by RWM, dated November 10th, 2023,

[1:08:54] Trustee Elliott (probable): 23 here for your information, and there is just one item on the 10.2, Resolutions Without

[1:09:05] Trustee Elliott (probable): Meeting, so this is just a report out.

[1:09:07] Trustee Elliott (probable): Is there any business arising from the minutes on our follow-up action list, trustees, and

[1:09:12] Trustee Elliott (probable): questions for staff?

[1:09:13] Voice 7: No.

[1:09:15] Trustee Elliott (probable): Okay.

[1:09:16] Trustee Elliott (probable): And we have no delegations, and one piece of correspondence, and finally we've caught

[1:09:21] Trustee Elliott (probable): up to our timing of our attempts.

[1:09:32] Trustee Elliott (probable): So trustee Evans, you wanted to raise this item for discussion? The correspondence?

[1:09:40] Trustee Elliott (probable): No, I thought we were going to discuss this in section 16.6.

[1:09:49] Trustee Elliott (probable): I thought I did say that it's a piece of correspondence, we'll discuss it here,

[1:09:53] Trustee Elliott (probable): but can we discuss this in section 16.6 sure I don't okay I don't understand why exactly because

[1:10:05] Trustee Elliott (probable): the letter has it says right in the letter the following is submitted for consideration under

[1:10:10] Trustee Elliott (probable): the reconciliation agenda item at the February 2nd 2024 LTC meeting I'm reading the letter

[1:10:19] Trustee Elliott (probable): okay regardless of the content of the letter if it's correspondence it's just appears in

[1:10:25] Trustee Elliott (probable): correspondence. We have a report on reconciliation and prestations building, so I'd like to address

[1:10:30] Trustee Elliott (probable): the correspondence. Okay, so did you want to talk about it? No, because I didn't write the letter.

[1:10:38] Trustee Elliott (probable): I thought you wanted to discuss the content. No, I

[1:10:41] Trustee Elliott (probable): didn't want to discuss the contents. I was

[1:10:43] Trustee Elliott (probable): asking if you could repeat. That was it. Okay, let's move on to applications and referrals.

[1:10:52] Trustee Elliott (probable): We have the North Pender Island local trust community referral, draft bylaw 234, and asking for our response.

[1:11:03] Trustee Elliott (probable): This is regarding the amendment to the Pender Fernandes bylaw 224 to protect multifamily dwellings within the community housing one zone.

[1:11:14] Trustee Elliott (probable): And so the Pender Islands Housing Society is seeking to broaden their options for construction of affordable housing units.

[1:11:20] Trustee Elliott (probable): No changes to density are being considered, only the number of permitted dwelling units allowed in each building.

[1:11:31] Trustee Elliott (probable): So this is a pretty typical referral. Are we responding interests unaffected?

[1:11:37] Trustee Elliott (probable): I don't know. Kim, seeing as though this is occurring on North Pender and this is right sort of in our

[1:11:48] Trustee Elliott (probable): right it's literally our back door um does this in any way affect anything that we could be

[1:11:54] Trustee Elliott (probable): doing in the future with our own bibles is anything that they're doing on north

[1:12:00] Trustee Elliott (probable): would it affect us we have separate land use bylaws with separate ocp so

[1:12:04] Trustee Elliott (probable): perfect yeah that's that was my only question okay let it clarify then i have no issue and

[1:12:12] Trustee Elliott (probable): And I'd be happy to say it's unaffected.

[1:12:14] Trustee Elliott (probable): Okay.

[1:12:15] Voice 5: I just have a question.

[1:12:17] Voice 5: It says no changes to density are being considered,

[1:12:21] Voice 5: only the number of permitted dwelling units

[1:12:23] Voice 5: allowed in each building.

[1:12:26] Voice 7: Does

[1:12:26] Voice 5: that mean the definition of term density

[1:12:30] Voice 5: is referring to standalone housing units?

[1:12:34] Voice 5: Or, because I'm just confused by it.

[1:12:38] Voice 9: Yeah,

[1:12:38] Trustee Elliott (probable): I think that, and I don't have it in front of me,

[1:12:40] Trustee Elliott (probable): but I would imagine that density is referring to the number of affordable housing units so let's

[1:12:46] Trustee Elliott (probable): say the land use bylaws says you're allowed 12 affordable housing units the change to the use

[1:12:52] Trustee Elliott (probable): from two family dwellings means that two of those affording affordable housing units can be attached

[1:12:57] Trustee Elliott (probable): together or perhaps you could have three buildings and four attached I noticed might have something

[1:13:07] Trustee Elliott (probable): to do with yeah it's true it's the

[1:13:08] Voice 5: country quarter let's

[1:13:10] Voice 4: let's get it from the forces

[1:13:11] Voice 4: so currently zoning is for duplex units three duplex units and they want to revise it such

[1:13:24] Voice 4: that they might be able to get a a small additional unit in so they don't want to be

[1:13:29] Voice 4: constrained by duplex

[1:13:31] Voice 7: so

[1:13:33] Voice 4: their constraint really is water availability

[1:13:35] Voice 7: okay so i

[1:13:37] Voice 4: I think it's generally a positive thing from the perspective of of improving housing options for Islanders, including southern.

[1:13:52] Trustee Elliott (probable): Okay, um, so we can. It says no further information is necessary. Our agency's interests are on fact, it's

[1:14:01] Trustee Elliott (probable): let's forget do we need a yes i think we need a little yes

[1:14:04] Voice 1: sorry i

[1:14:05] Trustee Elliott (probable): moved that um south pender ltc

[1:14:10] Trustee Elliott (probable): or spawned uh interest unaffected i don't know do i have a seconder i'll second that

[1:14:18] Trustee Elliott (probable): seconded by trustee falk any further discussion all those in favor hi hi it's great thank you

[1:14:26] Trustee Elliott (probable): Thank you very much.

[1:14:29] Trustee Elliott (probable): So now we'll come to the meat of our agenda today, 15.1, Minor L.U.B.

[1:14:35] Trustee Elliott (probable): Amendments Project, staff report on page 22 to 25.

[1:14:43] Trustee Elliott (probable): Honourable Dr. Dill, do you want to lead us into this?

[1:14:45] Trustee Elliott (probable): I would, thank you.

[1:14:47] Trustee Elliott (probable): So the purpose of this report was to present a frequently asked question document regarding

[1:14:54] Trustee Elliott (probable): non-conforming, legal non-conforming, and to also outline options for the

[1:15:00] Trustee Elliott (probable): community engagement in regards to this project. I do want to give a quick

[1:15:04] Trustee Elliott (probable): update on the FAQ document that has been delayed due to a shift in staff's focus

[1:15:11] Trustee Elliott (probable): on validating new planning software and there is a urgency to do that based on

[1:15:20] Trustee Elliott (probable): on grant funding.

[1:15:23] Trustee Elliott (probable): So I'm hoping that next week,

[1:15:25] Trustee Elliott (probable): we will get that FAQ document up on the webpage.

[1:15:29] Trustee Elliott (probable): And then when that's done,

[1:15:30] Trustee Elliott (probable): it will be circulated to the LTC and to email subscribers.

[1:15:35] Voice 5: Just for clarity, we decided to not get the opening?

[1:15:39] Voice 5: That's right, at this time.

[1:15:42] Trustee Elliott (probable): There's still options in this process.

[1:15:44] Trustee Elliott (probable): And

[1:15:44] Voice 5: we're hoping that this is gonna answer the questions

[1:15:48] Voice 5: instead yes that also may have answered yeah okay

[1:15:51] Trustee Elliott (probable): thank you and

[1:15:54] Trustee Elliott (probable): i'm also happy to answer any

[1:15:56] Trustee Elliott (probable): questions community members may have when that document is released feel free to give me a call

[1:16:00] Trustee Elliott (probable): send me an email and i'll be happy to discuss it as best i can so to refresh our memories of what

[1:16:06] Trustee Elliott (probable): happened at the last ltc meeting in regards to this project the project charter um was adopted

[1:16:13] Trustee Elliott (probable): that was approved by the LTC.

[1:16:15] Trustee Elliott (probable): The LTC also gave direction to staff

[1:16:19] Trustee Elliott (probable): to schedule two community information meetings,

[1:16:21] Trustee Elliott (probable): but we were gonna discuss the dates of those CIMs

[1:16:25] Trustee Elliott (probable): and the content at a later date.

[1:16:27] Trustee Elliott (probable): Right. Yeah.

[1:16:28] Trustee Elliott (probable): And also direction for staff to prepare a notice

[1:16:33] Trustee Elliott (probable): for the trustee-hosted workshops

[1:16:37] Trustee Elliott (probable): that you two held in January so that that was completed.

[1:16:43] Trustee Elliott (probable): In terms of the trustee-hosted workshops,

[1:16:47] Trustee Elliott (probable): it sounds like they were quite successful.

[1:16:49] Trustee Elliott (probable): There's a number of people that attended those,

[1:16:54] Trustee Elliott (probable): and I'm hoping that the trustees will be able to summarize

[1:16:57] Trustee Elliott (probable): some of those discussions and comments made.

[1:17:01] Trustee Elliott (probable): But we'll

[1:17:01] Trustee Elliott (probable): do that after.

[1:17:02] Voice 9: Yeah, absolutely.

[1:17:03] Trustee Elliott (probable): And that's one of the difficulties,

[1:17:06] Trustee Elliott (probable): although these workshops are fantastic

[1:17:08] Trustee Elliott (probable): because you can have that more informal discussion.

[1:17:10] Trustee Elliott (probable): There's no minute ticket there,

[1:17:12] Trustee Elliott (probable): So there's no formal recording of the discussion.

[1:17:17] Trustee Elliott (probable): So that is one of the potential weaknesses of the workshops.

[1:17:23] Trustee Elliott (probable): In terms of the community information meetings, the potential two meetings, I provided a number of points that the LTC may want to discuss.

[1:17:33] Trustee Elliott (probable): And those are around the CIN dates, attendance.

[1:17:38] Trustee Elliott (probable): So should there be one meeting in person, one meeting via Zoom?

[1:17:45] Trustee Elliott (probable): In terms of notification, how would you like to notify community members about the community information meetings?

[1:17:52] Trustee Elliott (probable): Should there be focused topics for these CIMs?

[1:17:56] Trustee Elliott (probable): And also for any in-person meetings, I'd imagine we can anticipate a larger turnout for the CIMs.

[1:18:04] Trustee Elliott (probable): So we may want to consider if the LTC wants to hold the meetings here on South Pender or perhaps on North Pender.

[1:18:13] Trustee Elliott (probable): So I have included some information related to those items and also information on budget.

[1:18:19] Trustee Elliott (probable): I did want to mention, so my suggestion for CIM dates was for early to middle of March.

[1:18:28] Trustee Elliott (probable): And that was based on the timeline that's currently in our project charter.

[1:18:33] Trustee Elliott (probable): looking back on this now it is a quite tight timeline and the hope of doing them early in

[1:18:41] Trustee Elliott (probable): march was to then provide those community information meeting minutes to the apc to review

[1:18:49] Trustee Elliott (probable): okay and

[1:18:50] Trustee Elliott (probable): the hope was then the apc would have all of april to then report back to the ltc for the

[1:18:56] Trustee Elliott (probable): May meeting and I understand both of those things it's a really tight timeline so the LTC

[1:19:02] Trustee Elliott (probable): may want to consider holding the CIMs one in March one in April and perhaps come back to the

[1:19:10] Trustee Elliott (probable): May meeting have more of a discussion and specifically a discussion on what you may

[1:19:15] Trustee Elliott (probable): want to send to the APC at the May meeting so I just wanted to put that out there if we do

[1:19:21] Trustee Elliott (probable): shift the timeline for the project, which you can. The project charter should also be

[1:19:28] Trustee Elliott (probable): amended as well, that timeline there. So I wanted to mention that. So I have made a recommendation

[1:19:35] Trustee Elliott (probable): in the staff report to send the workshop summaries that hopefully both trustees will work together

[1:19:45] Trustee Elliott (probable): on and the minutes from the CIMs and any other associated staff reports for this project

[1:19:51] Trustee Elliott (probable): to the apc but if the lt just ltc decides that perhaps referring anything to the apc right now

[1:19:59] Trustee Elliott (probable): would be too much for rush um you don't don't have to make that recommendation i do have other

[1:20:05] Trustee Elliott (probable): alternatives um on page 25 of the of the agenda if you'd like um if you decide that you just want to

[1:20:14] Trustee Elliott (probable): consider the dates and the aspects of the cim uh we can discuss that today but because you've

[1:20:20] Trustee Elliott (probable): already provided a resolution to schedule those two meetings you wouldn't need a formal motion or

[1:20:26] Trustee Elliott (probable): resolution. I see

[1:20:28] Voice 7: and

[1:20:29] Trustee Elliott (probable): I will leave it at that and if you the LTC has any questions I'm more than

[1:20:33] Trustee Elliott (probable): happy to answer them. Excellent. So my preference would be to not rush this. It's always been not

[1:20:44] Trustee Elliott (probable): to rush this. So we've had two of the workshops currently. We've had good turnouts I believe at

[1:20:50] Trustee Elliott (probable): both um the conversation that was held at mine was very productive we had a number of really

[1:20:56] Trustee Elliott (probable): good suggestions come out um so i know that that has held his but we haven't had a chance to

[1:21:03] Trustee Elliott (probable): discuss it obviously yet um i think the next question is were those two meetings enough to get

[1:21:09] Trustee Elliott (probable): enough input from the community do we need more we have the housing sizes up next we have two weekends

[1:21:19] Trustee Elliott (probable): can set aside for that and again the question after those is will we have received enough

[1:21:24] Trustee Elliott (probable): information from the community um or is there more and should we schedule additional ones

[1:21:30] Trustee Elliott (probable): so my preference at this point would be to push the cim dates out to april to allow time that

[1:21:39] Trustee Elliott (probable): should we need um to schedule a couple of additional meetings we have that room and we can

[1:21:46] Trustee Elliott (probable): do that and I would prefer that the CAM meetings both be held in person and because of the expense

[1:21:55] Trustee Elliott (probable): of poets code even though it is on South Pender I would rather go to a more reasonable venue on

[1:22:01] Trustee Elliott (probable): North Pender and I think that that could be arranged. Those would be my preferences and

[1:22:09] Trustee Elliott (probable): And with regards to the APC, I would say once the LTC has determined that it looks like we've received enough community input and there is no additional input still to come,

[1:22:25] Trustee Elliott (probable): we will take each topic and hand that over to the ATC as a package.

[1:22:29] Trustee Elliott (probable): So right now we have the setbacks discussion.

[1:22:32] Trustee Elliott (probable): And for myself, it was mainly the setback from the C discussion.

[1:22:35] Trustee Elliott (probable): We didn't really have a side lot line discussion, so I think there is another one in there for me to have.

[1:22:42] Trustee Elliott (probable): And once once we've got the setback, we can send that over to the agency. Once we've got the housing sizes, we can send that over so they can be dealt with individually instead of all bundled together.

[1:22:54] Trustee Elliott (probable): That would be that would be a thought from myself, but open to discussion there as well.

[1:23:01] Trustee Elliott (probable): So I've got other thoughts rattling around in my head, but I'm just going to leave it there for now and I can add in some more discussion later.

[1:23:08] Trustee Elliott (probable): so just in summary so i think i know that you you do want two cims but in a smaller venue

[1:23:16] Trustee Elliott (probable): um and be

[1:23:18] Voice 7: like a little smaller

[1:23:19] Trustee Elliott (probable): not that but not the poet's code not how it's code

[1:23:22] Trustee Elliott (probable): poet's code is exceptionally expensive i would say i don't have it at the anglican church or

[1:23:27] Trustee Elliott (probable): the community hall on north panda okay great they're they're they're more yeah financially

[1:23:33] Trustee Elliott (probable): responsible. Just remind me, were the definitions of rainwater or the, was that in the scope of this

[1:23:41] Trustee Elliott (probable): LEB review? It is, but it's not, it's not one of the. It's not what you picked to do workshops on.

[1:23:47] Trustee Elliott (probable): Correct. Great. And the reason for that was because that hadn't actually had a community

[1:23:57] Trustee Elliott (probable): discussion yet. It was just sort of passed without any, without any, for that real community

[1:24:03] Trustee Elliott (probable): community discussion or input right it was overshadowed by the other items okay so is the

[1:24:10] Trustee Elliott (probable): thought to bring that back um at a formal LTC meeting and have a staff report and have a another

[1:24:16] Trustee Elliott (probable): community information meeting on that topic yeah all

[1:24:20] Voice 5: the topics that were not identified as major

[1:24:25] Voice 5: ones that we're

[1:24:27] Voice 5: having separate meetings for should have a space for people to bring forth

[1:24:32] Voice 5: Okay,

[1:24:32] Trustee Elliott (probable): so I guess that's what I'm reading through is the CIM is not going to capture all those

[1:24:38] Trustee Elliott (probable): other items, it's just the two that were.

[1:24:42] Trustee Elliott (probable): And that's a discussion the LTC should have is what is the focus of the CIMs.

[1:24:47] Trustee Elliott (probable): And

[1:24:48] Voice 1: I think we

[1:24:48] Trustee Elliott (probable): should have that when we get a little closer to what topics are we going

[1:24:51] Trustee Elliott (probable): to hold within that one particular CIM and what topics are we going to hold in the next

[1:24:56] Trustee Elliott (probable): CIM because there's a lot of topics it's not just these two.

[1:25:00] Trustee Elliott (probable): I don't think we can wait until May to have that discussion.

[1:25:03] Trustee Elliott (probable): I'm thinking we need to sort of decide what do you want in that first CIM

[1:25:09] Trustee Elliott (probable): and what do you want in that?

[1:25:10] Trustee Elliott (probable): I think it really depends on how the workshops go.

[1:25:13] Trustee Elliott (probable): So if the workshops go well and the community is sort of banding together

[1:25:17] Trustee Elliott (probable): and it depends on what the APC brings out as resolutions,

[1:25:20] Trustee Elliott (probable): if it's going to be something easy, we can put more things together.

[1:25:23] Trustee Elliott (probable): If it's going to be something really difficult,

[1:25:25] Trustee Elliott (probable): we're going to have to separate them out.

[1:25:26] Trustee Elliott (probable): and we can't really tell that right now today i can i mean i can try and foresee the future

[1:25:35] Trustee Elliott (probable): based on past experience but because a lot of these topics didn't have the floor for discussion

[1:25:40] Trustee Elliott (probable): we don't know if it's controversial or not fair if i may one one piece of or something else ltc

[1:25:50] Trustee Elliott (probable): may want to consider um dealing with cims i know it takes a lot of effort for community members

[1:25:56] Trustee Elliott (probable): put this into their schedule to make it there to make it to these meetings and i would imagine

[1:26:02] Trustee Elliott (probable): if i put myself in their shoes it'd be difficult to show up at a meeting and say well you can't

[1:26:08] Trustee Elliott (probable): actually talk about this that's on another day so what you could do is structure a cim by time

[1:26:16] Trustee Elliott (probable): like 1 p.m we're going to focus on this topic 1 30 this topic and try to guide the conversation

[1:26:21] Trustee Elliott (probable): conversation but be open to discussing anything so i think it

[1:26:26] Trustee Elliott (probable): would be frustrating for a community

[1:26:28] Trustee Elliott (probable): member to show up and say well today is not the day um so you could actually break it down by

[1:26:35] Trustee Elliott (probable): topics in one cim um by time it's just a something

[1:26:40] Voice 1: to consider you don't have to do

[1:26:42] Trustee Elliott (probable): that though so

[1:26:43] Trustee Elliott (probable): yeah i think we'd have to then sit down and take a look at the full list and if we're not going if

[1:26:48] Trustee Elliott (probable): If we agree that we're going to move these out to April, then we can also decide on timing.

[1:27:04] Trustee Elliott (probable): Or we could schedule a really quick Zoom special meeting sometime at the end of March, where the LTC and staff can get together and just discuss the topics, perhaps just for half an hour or one hour.

[1:27:19] Trustee Elliott (probable): yeah and then we would have had time to have gone through each of these brainstorming sessions and

[1:27:24] Trustee Elliott (probable): understand where the community tensions are sitting and if there are any there's no tension

[1:27:42] Trustee Elliott (probable): that is the happiest i thought i'd ever today so far excellent no tension

[1:27:51] Trustee Elliott (probable): i've got to say like um the one meeting that i've had so far was really really good okay

[1:27:55] Trustee Elliott (probable): good well that and that's what i'm hoping that some more reporting out of the lunch

[1:27:59] Trustee Elliott (probable): So we can get the tone of how things are going, that'd be great. So, Trustee Volk, how are things on your end?

[1:28:07] Voice 5: Yeah, no, we had a good meeting as well. Lots of good information we shared and perspectives on different things, so it was good.

[1:28:16] Voice 5: We did talk probably, well, a fair amount anyway, about the size of that as well,

[1:28:22] Voice 7: including

[1:28:23] Voice 5: the issues of privacy.

[1:28:24] Voice 5: see. I'm working on my own kind of process here. I'm working on a spreadsheet where I can

[1:28:37] Voice 5: try to put everything, all the points, continue all the options and all the reasons and all the

[1:28:43] Voice 5: rationale for all the various viewpoints, you know, kind of break it down into kind of components.

[1:28:49] Voice 5: components. I'm working on that and trying to get that put together. And this whole thing

[1:29:01] Voice 5: is evolving, right? So we kind of need to be open to change our views on the process

[1:29:06] Voice 5: as it goes along. But I'm starting to feel like once I get a sense for the whole picture

[1:29:14] Voice 5: picture of both you know concerns and possible ways of addressing it and there's i'm i'm expecting

[1:29:22] Voice 5: that there's some going to be some uh diversity in suggested solutions right that even though

[1:29:32] Voice 5: when we're talking about it and somebody makes you know a statement i would like to see this

[1:29:37] Voice 5: and this is why even though we can all agree probably that yeah that makes sense

[1:29:45] Voice 5: Well, when we see it all together, we might also see opportunities that we didn't see when we

[1:29:52] Voice 5: looked at each individual item. And we might say, yes, but this solution was seen perfectly fine.

[1:30:00] Voice 5: But here's another solution that also seemed perfectly fine, and they are not the same solution.

[1:30:06] Voice 5: Is there a way for us to combine that, or do we need to have another discussion about prioritizing what type of best solution is best?

[1:30:16] Voice 5: And I don't want to get bogged down on this, but the whole picture needs to be considered.

[1:30:24] Voice 5: And I feel like there's a little bit of a risk of just being locked into just being focused on.

[1:30:30] Voice 4: on

[1:30:31] Voice 5: the items without seeing the big picture because that's for me that's the object of this

[1:30:37] Voice 5: is for us to get together use the best intelligence and insights and creativity from all of us

[1:30:44] Voice 5: to come up with the best way to do this to achieve our goals which very interestingly

[1:30:49] Voice 5: in our in our meeting I think there was a strong sense of all having very very similar if not

[1:30:58] Voice 5: the same goals so there was nobody that sort of said well i have a totally different goal

[1:31:04] Voice 5: or i'm opposed to that goal of yours it was there was none of that which to me is very hopeful right

[1:31:10] Voice 5: because then we can figure out how to meander our way through to arrive at the same place

[1:31:15] Voice 5: we're not disagreeing about where we want to arrive we're disagreeing perhaps or seeing

[1:31:20] Voice 5: different ways of getting there so

[1:31:22] Voice 5: i don't know that maybe i'm just talking too much here now

[1:31:25] Voice 5: um i'm okay with pushing it to april um i think that's giving us a little bit more time for that

[1:31:34] Voice 5: part of the process i was just talking about it makes sense

[1:31:36] Voice 7: uh

[1:31:37] Voice 5: i'm fine with having an uh in person

[1:31:41] Voice 5: um unless if somebody wants to have access online i don't know i i tend to like options but

[1:31:51] Voice 5: having it on north bender for cost reasons and for size reasons that makes sense to me

[1:31:56] Voice 5: mean um yeah uh i just also wanted to just note that we have a very small gathering today

[1:32:08] Voice 5: compared to normal and that

[1:32:10] Voice 5: probably is because everybody's kind of worn out because

[1:32:12] Voice 5: like the downside to these individual meetings is for you guys is twice you can you come out

[1:32:20] Voice 5: and say the same thing twice if you want to and

[1:32:23] Voice 5: that's you know

[1:32:24] Voice 5: wearing on on your resources of

[1:32:26] Voice 5: time

[1:32:26] Trustee Elliott (probable): it's not yeah i don't think that the intent is for people to come up to both means it's two

[1:32:32] Trustee Elliott (probable): opportunities and you pick one that right

[1:32:35] Voice 5: yeah but you but you may want to right but even so

[1:32:40] Voice 7: so

[1:32:40] Voice 5: it may be other reasons but i'm just wondering if the low attendance today is a result of that

[1:32:47] Voice 5: and we just need you and i both all clear i need to sort of this or

[1:32:52] Trustee Elliott (probable): everyone have their say and

[1:32:53] Trustee Elliott (probable): everyone feels

[1:32:54] Voice 1: comfortable

[1:32:55] Trustee Elliott (probable): and reiterate what they wanted to say they've had the opportunity so

[1:33:01] Trustee Elliott (probable): yeah um and i think people are starting to feel heard there there's there's like like you said

[1:33:09] Trustee Elliott (probable): that there there are there are divergent roads heading to the same goal and i think it's just

[1:33:14] Trustee Elliott (probable): been really good having those open discussions and having a few hours for people to have open

[1:33:20] Trustee Elliott (probable): discussions with each other

[1:33:22] Voice 7: and

[1:33:23] Trustee Elliott (probable): then to realize it's like hey actually what's being suggested

[1:33:26] Trustee Elliott (probable): isn't that bad and i can see your point right and that's been that's been really that like

[1:33:33] Trustee Elliott (probable): in the meeting that i was in that was really good yeah so um can i can we clarify how

[1:33:40] Trustee Elliott (probable): are trustees going to summarize the discussions and get some um consensus on the format

[1:33:46] Trustee Elliott (probable): that before the staff you mentioned the excel sheet in which you're collecting all the data

[1:33:52] Trustee Elliott (probable): points and what i what i want to us to think about here is um public trust in the process

[1:34:03] Trustee Elliott (probable): so when we're collecting information from people we do need to consider you know our own bias and

[1:34:11] Trustee Elliott (probable): and how we collect that information and and how it's recording this for the weight we give to it

[1:34:16] Trustee Elliott (probable): so sometimes if you write a report you know you might just be writing in your stream of

[1:34:21] Trustee Elliott (probable): consciousness what you think is important um and certain things are highlighted and certain things

[1:34:26] Trustee Elliott (probable): are not so you we've talked about a framework for discussion you know what do you want

[1:34:33] Trustee Elliott (probable): potential reasons and goals and all of that i'd like at this meeting if we can

[1:34:40] Trustee Elliott (probable): explore how are you gathering collating that information to deliver to the planner and the apc

[1:34:46] Trustee Elliott (probable): and so that the public knows um what format that looks like so what i did at my meeting is i had

[1:34:56] Trustee Elliott (probable): the whiteboard i wrote it on so they could see exactly what i was writing took a photograph of

[1:35:01] Trustee Elliott (probable): that that would be accompanying it okay

[1:35:03] Trustee Elliott (probable): and then we discussed quite openly what what it was going

[1:35:06] Trustee Elliott (probable): to sound like each of the points so that is what i'm capturing so photographs are you translating

[1:35:12] Trustee Elliott (probable): that to text, so the planner does not

[1:35:14] Trustee Elliott (probable): translate some of that to text as well, I'm not sure.

[1:35:17] Trustee Elliott (probable): But like I just said, we have had a lot of discussions as to what each of those points

[1:35:26] Trustee Elliott (probable): meant, not what I'm capturing. That's wonderful. So capturing the intent

[1:35:31] Trustee Elliott (probable): of the person expressing, that's great. Does that sound good? Fabulous.

[1:35:37] Trustee Elliott (probable): for

[1:35:37] Voice 5: you okay for me probably it'll be the spreadsheet kind of format for it i think

[1:35:44] Voice 5: um but yeah so where does the workshop type of things end you know so so new ideas on ways

[1:35:57] Voice 5: so we could approach these things may come up do we put that in that in the summaries or is it just

[1:36:05] Voice 5: we're for and against kind of I think the wave of for and against this or that kind yeah that's

[1:36:10] Trustee Elliott (probable): a good point I'm sorry you lost me when you said is it for and against well

[1:36:16] Voice 5: so part of the

[1:36:19] Voice 5: workshopping kind of format is that you know I want to keep it the way it is and I want to change

[1:36:25] Voice 5: it and I want to keep it for these reasons and so somebody else wants to change it for these reasons

[1:36:31] Voice 5: but sometimes there's a suggestion of well we could think out of the box and we could solve it

[1:36:35] Voice 5: by rearranging the way we combine bylaws and the closet affected areas, I'm not thinking of the

[1:36:47] Voice 5: right words there now, but you know those things also come up very easily, you know some came up

[1:36:52] Voice 5: for us.

[1:36:52] Trustee Elliott (probable): Okay I think we had a different meeting.

[1:36:55] Voice 5: Do we include that in the report then? Yeah I'm

[1:36:58] Trustee Elliott (probable): I'm trying to capture the conversation so that the the the key points the top that so there were

[1:37:07] Trustee Elliott (probable): topics uh there were ideas in the meeting that I held um people came forward with various types

[1:37:13] Trustee Elliott (probable): of solutions so we put the solution on the board and the reason for the solution that was kept that

[1:37:20] Trustee Elliott (probable): was captured on the board then we discussed that solution and the intent of the solution

[1:37:26] Trustee Elliott (probable): which is what i'm going to be capturing in the report i know there's been a lot of correspondence

[1:37:31] Trustee Elliott (probable): which is different to what was being the discussion in the meeting so and and you know one of one of

[1:37:38] Trustee Elliott (probable): the topics that was raised um in the meeting that i held was um let's put this conversation on hold

[1:37:45] Trustee Elliott (probable): for the next two years and then we can pick it up again so that was one of the solutions that

[1:37:51] Trustee Elliott (probable): was brought forward so i will capture that and the intent of that as was discussed and then there was

[1:37:58] Trustee Elliott (probable): three other solutions that were brought forward um one i think is not applicable to this conversation

[1:38:07] Trustee Elliott (probable): as it was regards to covenants on treatment so again i will capture that and put it forward

[1:38:15] Trustee Elliott (probable): i'm not i'm not i'm not deciphering what was said to me i'm just capturing what was said

[1:38:24] Trustee Elliott (probable): that's all so at some point does the apc or the planner need to have sort of a summary of themes

[1:38:34] Trustee Elliott (probable): um because when you're looking at different points it's like well this is

[1:38:40] Trustee Elliott (probable): from this person's perspective

[1:38:42] Trustee Elliott (probable): this might be appropriate here

[1:38:46] Trustee Elliott (probable): this might be appropriate here

[1:38:47] Trustee Elliott (probable): but how do you aggregate it

[1:38:49] Trustee Elliott (probable): and give it meaning

[1:38:50] Trustee Elliott (probable): is what I'm talking about

[1:38:52] Trustee Elliott (probable): so that it can be analysed

[1:38:55] Trustee Elliott (probable): and people can

[1:38:57] Trustee Elliott (probable): evaluate

[1:38:58] Trustee Elliott (probable): I'm going to be capturing the intent

[1:39:00] Trustee Elliott (probable): of what was said

[1:39:01] Trustee Elliott (probable): and I was wanting to have a chat

[1:39:05] Trustee Elliott (probable): with Dag

[1:39:05] Trustee Elliott (probable): and so we could send them in a relatively

[1:39:07] Trustee Elliott (probable): timely manner together

[1:39:08] Trustee Elliott (probable): together so it will send them the same sort of week so that you're not like holding on to

[1:39:12] Trustee Elliott (probable): something and trying to figure out when the next second half is going to come through um so yeah

[1:39:18] Trustee Elliott (probable): i was going to say i was going to ask dad would you be able to finish off your report by the end

[1:39:23] Trustee Elliott (probable): of this next week let's say by friday is that too soon for you if you can get that sent in

[1:39:31] Trustee Elliott (probable): to to kim by then or do you need an extra week i don't know how long you need well

[1:39:40] Voice 7: yeah

[1:39:42] Voice 5: if i did

[1:39:43] Voice 5: that would be somewhat additional to the process and like I see the workshop summaries

[1:39:52] Voice 5: and we haven't thought about it but this needs to be probably some summary of letters as well

[1:39:57] Voice 5: and there probably will be more letters to me

[1:40:02] Voice 5: uh all of that needs to be um be thought about so I think

[1:40:15] Trustee Elliott (probable): it's getting more into when we get

[1:40:17] Trustee Elliott (probable): into the cim portion of it we'll discuss the left the correspondence and correspondence versus the

[1:40:22] Trustee Elliott (probable): workshops there's a right right now we're just trying to capture the workshop and get the

[1:40:26] Trustee Elliott (probable): workshop information sent over to the planner we're not trying to collate all the correspondence

[1:40:31] Trustee Elliott (probable): here and they're just capturing what was done in the workshop

[1:40:34] Voice 5: and what will the planners use what

[1:40:37] Voice 5: will they do with this summary nothing

[1:40:40] Trustee Elliott (probable): for right now really the intent is to gather the summaries

[1:40:44] Trustee Elliott (probable): as I mentioned, gather the minutes from the CIM, and the next step in the process would be then to

[1:40:50] Trustee Elliott (probable): send it off to the APC component. So I

[1:40:52] Trustee Elliott (probable): wouldn't necessarily do anything with the summaries at

[1:40:55] Trustee Elliott (probable): this point. But what you could do is if we do schedule a special electronic meeting to discuss

[1:41:00] Trustee Elliott (probable): the aspects of the CIMs, perhaps we could ensure the summaries are done maybe a week

[1:41:07] Trustee Elliott (probable): before that special meeting, and then I can attach the summaries to that special meeting.

[1:41:12] Trustee Elliott (probable): so then everybody has an opportunity to see them as well yeah i mean we can always discuss

[1:41:17] Trustee Elliott (probable): if needed or chat about yeah i just what i'm trying to land today is some is similarity in

[1:41:27] Trustee Elliott (probable): reports so we're not just looking at oh trustee falk's conversations were all about for and against

[1:41:34] Trustee Elliott (probable): the current bylaw whereas um christine evans were you know perhaps i'm not saying but more open-ended

[1:41:41] Trustee Elliott (probable): solutions whatever and so then we're looking at oh are we how do you how do you look at these or

[1:41:47] Trustee Elliott (probable): compare them so just coming together a little bit more on what are we delivering in terms of

[1:41:52] Trustee Elliott (probable): these summaries so that there's coherence because we have two different meetings and they're going

[1:41:58] Trustee Elliott (probable): to be different so um yeah but what i'm asking is can we deliver something similar to the planner

[1:42:05] Trustee Elliott (probable): they decide on what does the summary look like well

[1:42:10] Voice 5: for me i think the planner is going to use

[1:42:14] Voice 5: it to prepare something for the apc i my thinking is that it's not just a summary of the workshops

[1:42:23] Voice 5: like you know somebody said this somebody said that you know that's not that's not enough i

[1:42:29] Voice 5: wouldn't want the planners to have a kind of burden with the responsibility of taking that

[1:42:34] Voice 5: that and putting that into a package for the APC, I think I would like to say, here's what I learned

[1:42:40] Voice 5: during the sessions, including with the letters, and here's how things make sense to me now.

[1:42:50] Voice 5: These are kind of my perspectives on it. This is what I'm seeing that we have, and here's what I'm

[1:42:55] Voice 5: seeing that we're still missing. Here's where things are kind of shaping, like that kind of

[1:43:03] Voice 5: evaluation of it, of the summary

[1:43:07] Voice 5: to me

[1:43:09] Voice 5: is what

[1:43:09] Voice 5: the ADC would be interested in. Because

[1:43:11] Voice 5: right now there are probably people

[1:43:14] Voice 5: out there who think, well, he really wants

[1:43:15] Voice 5: to go this way. And they don't really

[1:43:18] Voice 5: know that because I'm not. I'm just

[1:43:20] Voice 5: asking what people want and I'm

[1:43:21] Voice 5: expressing both sides of the arguments

[1:43:23] Voice 5: in order to get it out.

[1:43:25] Voice 5: But I think there's an assumption that I'm on one

[1:43:28] Voice 5: side or the other.

[1:43:31] Voice 5: And

[1:43:31] Voice 5: there will be a time for me to do that.

[1:43:34] Voice 5: And I won't do that until I have all the information.

[1:43:37] Voice 5: But once I have all the information, then I, as a trustee, will take all of that information

[1:43:42] Voice 5: and I will choose the best direction that I can see because that's what I've been entrusted

[1:43:46] Voice 5: to do.

[1:43:47] Voice 5: And I don't really want the APC to be going through before that happens.

[1:43:55] Voice 5: So I want it to be a little bit more form to it so that they can say, well, it looks

[1:44:00] Voice 5: like this is one possible direction that one trustee at least is thinking kind of going in

[1:44:05] Voice 5: this direction yay or nay like if they hate that then that's what that's for them to hate right

[1:44:10] Voice 5: or to express if they love that or want to tweak that somewhat then that's going to be really

[1:44:15] Voice 5: useful

[1:44:16] Trustee Elliott (probable): versus

[1:44:17] Voice 5: going right into the raw before we

[1:44:19] Voice 9: sticking with this point before we go to you

[1:44:22] Voice 9: the challenge of this

[1:44:25] Trustee Elliott (probable): approach is that you could have one trustee saying here's what i heard and

[1:44:30] Trustee Elliott (probable): and here is my analysis of this and the other,

[1:44:32] Trustee Elliott (probable): and that is not a coherent referral from the LTC.

[1:44:36] Trustee Elliott (probable): Typically, as a body, you would say,

[1:44:39] Trustee Elliott (probable): we're considering this question, it's open-ended,

[1:44:42] Trustee Elliott (probable): we refer it to the APC for comment,

[1:44:45] Trustee Elliott (probable): what do you think about this?

[1:44:47] Trustee Elliott (probable): And there isn't two different trustee perspectives

[1:44:50] Trustee Elliott (probable): or analyses on one topic.

[1:44:53] Trustee Elliott (probable): So that's why I'm trying to come together

[1:44:55] Trustee Elliott (probable): together so that the apc has a coherent question to look at and then yes you could list all the

[1:45:04] Trustee Elliott (probable): data points and yes you could put some of your analysis maybe on it but they have to have the

[1:45:09] Trustee Elliott (probable): freedom to examine the question on the merits of you know sort of as it stands without necessarily

[1:45:18] Trustee Elliott (probable): one trusty analysis versus another am i sort of i'm not saying your analysis can't be part of it

[1:45:25] Trustee Elliott (probable): but it can't cloud the storytelling it can't be the story that you present to the abc they have

[1:45:30] Trustee Elliott (probable): to have the freedom to respond to sort of the general question as opposed to your perspective

[1:45:37] Trustee Elliott (probable): on the question as to what i'm yeah so for me i don't i don't know i don't want to put any of my

[1:45:43] Trustee Elliott (probable): own information into this i'm only going to be reflecting what i heard from them this is that's

[1:45:50] Trustee Elliott (probable): good so i'm not clouding this with anything that i might be thinking it's got nothing to do with

[1:45:54] Trustee Elliott (probable): what I'm thinking we're gathering the information putting it in writing handing it over the APC

[1:46:01] Trustee Elliott (probable): will analyze that information that came from the community not what I think the community is saying

[1:46:08] Trustee Elliott (probable): not how I interpret what I've heard not how I've analyzed it that comes after the package is put

[1:46:15] Trustee Elliott (probable): together and after the package has been put together when you get that back because I haven't

[1:46:20] Trustee Elliott (probable): seen what you've written you haven't seen what i've written and that's fine it'll go to it'll

[1:46:26] Trustee Elliott (probable): go to the planner it'll get collated then maybe we can talk about it in another meeting and say

[1:46:33] Trustee Elliott (probable): here are our like we would like the apc to to decipher all of this and come back to us with

[1:46:39] Trustee Elliott (probable): their recommendations at that point we can bring in our understanding and opinions on it but not

[1:46:46] Trustee Elliott (probable): beforehand i think that's wrong so planners.gov um if i may brace yourself trustees

[1:46:54] Trustee Elliott (probable): to put this lightly i know the importance of these workshops but they're strictly

[1:47:02] Trustee Elliott (probable): informal there's no real weight to these summaries yeah and

[1:47:08] Trustee Elliott (probable): that's because there's no

[1:47:09] Trustee Elliott (probable): formal public record. So

[1:47:12] Trustee Elliott (probable): you could write anything and submit it and myself or anybody else we would

[1:47:18] Trustee Elliott (probable): have no idea if what you're writing is correct or not. For what I see that what really is useful

[1:47:24] Trustee Elliott (probable): for your summary is to shape what are people really wanting to check about? What are the

[1:47:29] Trustee Elliott (probable): major topics? And that will help us shape community information meetings. I think that will help us

[1:47:35] Trustee Elliott (probable): know a lot of people want to talk about setbacks to the natural boundary of the sea or where people

[1:47:40] Trustee Elliott (probable): are not as concerned about um sidewalk line setbacks we can still discuss it but there's

[1:47:47] Trustee Elliott (probable): more of a focus on our discussions related to maximum floor area and what have you and it really

[1:47:53] Trustee Elliott (probable): again this comes back to as chair elliott mentioned about public or transparency and

[1:48:00] Trustee Elliott (probable): public trust we need to ensure that we're looking at items that have a formal public record to help

[1:48:10] Trustee Elliott (probable): shape our decision and decision making so the way that I would see your summaries would be helping me

[1:48:17] Trustee Elliott (probable): frame the community information meetings it wouldn't necessarily contribute to any type of

[1:48:25] Trustee Elliott (probable): a formal decision making yep that's how i see it yeah it's important stuff that it's it's it's

[1:48:33] Trustee Elliott (probable): tricky we we hear things and then we want to okay now the conversation is being shaped

[1:48:38] Trustee Elliott (probable): but we can't

[1:48:39] Trustee Elliott (probable): do that outside of the public forum otherwise there's no

[1:48:43] Trustee Elliott (probable): trust in the process and that's exactly

[1:48:44] Trustee Elliott (probable): what we're

[1:48:45] Trustee Elliott (probable): trying to counter that

[1:48:46] Trustee Elliott (probable): happens yeah see that the last time that's right well it last

[1:48:50] Trustee Elliott (probable): term was oh that's true I think last time like you know in our meeting we want to

[1:48:55] Trustee Elliott (probable): sure we want

[1:48:55] Trustee Elliott (probable): to restore public trust so everything that we do has to sort of be in this yeah you phrased it

[1:49:00] Trustee Elliott (probable): really well thank you Kim yeah

[1:49:02] Voice 5: yeah I guess a bit of a confusion that happens for me it's like

[1:49:06] Voice 5: you've gotten some correspondence people saying that the trustees should have stated what they

[1:49:13] Voice 5: wanted why did they want to put this on the table what's their rationale for it and how come they're

[1:49:18] Voice 5: not well they should be doing that work and so i feel there's an expectation from by some for sure

[1:49:24] Voice 5: is that we have opinions and we are driving the you know the agenda forward here kind of thing

[1:49:31] Voice 7: and

[1:49:31] Voice 5: that we're not because the kind of um inference that i'm taking from from those kind of comments

[1:49:40] Voice 5: is that you know are you wishy-washy are you know do you have no backbone do you don't have an

[1:49:44] Voice 5: opinion or like are you going to lead us or are you just going to be asking what do you think

[1:49:47] Voice 5: what do you think what do you think you know and to me the the purpose for asking everybody what

[1:49:55] Voice 5: do you think and what your ideas is to try and pull it all together and then pick the best

[1:50:01] Voice 5: solutions from that that's the

[1:50:04] Voice 5: purpose and that is my perspective yeah yeah

[1:50:08] Voice 5: i i don't necessarily

[1:50:10] Voice 5: have a perspective before that happens i don't necessarily have a perspective on you know we

[1:50:15] Voice 5: should do it this way or do it that way you

[1:50:18] Trustee Elliott (probable): see how it would be important once all that stuff is

[1:50:21] Trustee Elliott (probable): pulled to offer your perspective on oh what is a potential solution in the

[1:50:25] Trustee Elliott (probable): public forum that it

[1:50:27] Trustee Elliott (probable): wouldn't be you at your computer and you submit a report and then it gets folded into another report

[1:50:32] Trustee Elliott (probable): but you have this discussion at a community information meeting you go okay now that we've

[1:50:36] Trustee Elliott (probable): got all these perspectives here's the priorities that are coming to the top here's where we want

[1:50:41] Trustee Elliott (probable): to ask more information from the public here's where the agency could be asked that piece is the

[1:50:47] Trustee Elliott (probable): public transparency piece that I think we need to maintain I get I get and we're subject to

[1:50:56] Trustee Elliott (probable): criticism all the time right people are going to infer all kinds of things about you know what you

[1:51:03] Trustee Elliott (probable): what you want to bring to the table but the only way to counter that is to do everything in the

[1:51:10] Trustee Elliott (probable): public venue yeah so right now that these workshops that we're having they're just

[1:51:14] Trustee Elliott (probable): information gathering they're not decisions that they're not made they're not meant they're not

[1:51:18] Trustee Elliott (probable): intended for us to uh make decisions in there is simply information gathering and we're reporting

[1:51:26] Trustee Elliott (probable): out on that information gathering and then once all of the information gathering has has occurred

[1:51:31] Trustee Elliott (probable): then we can sit down and look at the full picture yeah

[1:51:35] Voice 5: that's how i see it yeah well it's just kind

[1:51:38] Voice 5: of cumbersome

[1:51:38] Voice 7: process

[1:51:39] Voice 5: the process is you know there's so many factors like this

[1:51:43] Voice 5: thing that

[1:51:45] Voice 5: we're you know we're not supposed to talk without it being a public meeting

[1:51:50] Voice 5: that kind of puts us in in a place where if if we're gonna if our uh you know the members of

[1:52:00] Voice 5: the community are gonna know where we stand we have to tell them and

[1:52:05] Voice 5: we have to tell them

[1:52:05] Voice 5: separately and that's kind of what I'm saying that I will tell them my way you know what where I stand

[1:52:11] Voice 5: and you can tell them where you stand but you're saying hold off and wait wait till later and I'm

[1:52:17] Voice 5: feeling frustration that people don't know where I stand and so being more clear on where I stand

[1:52:23] Voice 5: is what I want to start doing more and that will be different than you and like this this is not

[1:52:31] Voice 5: not my preferred process, but this mandated process is that we can talk about these things

[1:52:38] Voice 5: and kind of work it out. If we could, that would be my project.

[1:52:42] Voice 5: But since we can't. We are separate entities, so we have to act like that. So the idea of

[1:52:55] Voice 5: coordinating our reporting

[1:52:57] Voice 5: is opposite to not

[1:52:58] Voice 5: discussing it, right, like it's

[1:53:00] Voice 5: kind of, it's merging again

[1:53:02] Voice 5: so it's,

[1:53:03] Voice 7: like if we're

[1:53:05] Voice 5: separate, if we're not allowed to talk about it

[1:53:07] Voice 5: until we have a public meeting where we're allowed to talk about it

[1:53:09] Voice 5: then I want everybody to know where I stand

[1:53:11] Voice 5: like where I stand right now

[1:53:12] Voice 5: and I'm changing where I stand next time because

[1:53:14] Voice 5: I've got more information

[1:53:17] Voice 5: right, and so my report

[1:53:18] Voice 5: I feel like should be

[1:53:20] Voice 5: my summary of kind of where

[1:53:22] Voice 5: So far, all this information has led me to think this right now.

[1:53:27] Trustee Elliott (probable): But you can do that as a trustee, but not as an LTC.

[1:53:30] Trustee Elliott (probable): And a referral to the APC needs to come from the LTC.

[1:53:34] Trustee Elliott (probable): This is why you deliberate in public and take a vote.

[1:53:37] Trustee Elliott (probable): It's not

[1:53:38] Trustee Elliott (probable): about your one

[1:53:38] Voice 5: personal opinion.

[1:53:40] Voice 5: So that's why I asked about what is the planners going to do with it?

[1:53:47] Voice 5: Because to me, there's a missing step there.

[1:53:49] Voice 5: They're like, you know, anyway.

[1:53:52] Voice 5: They're just going to put it together.

[1:53:55] Trustee Elliott (probable): Send it out to the ABC.

[1:53:56] Trustee Elliott (probable): They're not doing anything with it.

[1:53:58] Trustee Elliott (probable): They're just putting it together.

[1:53:59] Trustee Elliott (probable): They're just collecting it from us.

[1:54:01] Trustee Elliott (probable): Yes.

[1:54:02] Trustee Elliott (probable): I think we need to move

[1:54:04] Voice 3: on a little bit.

[1:54:05] Voice 3: The time

[1:54:07] Trustee Elliott (probable): for your analysis will come.

[1:54:09] Trustee Elliott (probable): Absolutely.

[1:54:09] Trustee Elliott (probable): You will get a chance to deliberate and say, here's what I think.

[1:54:13] Trustee Elliott (probable): I think this is the main thrust of what I'm hearing.

[1:54:17] Trustee Elliott (probable): But we're not there yet.

[1:54:18] Trustee Elliott (probable): And the other thing is you can you can stand up and talk to your needs and friends and tell them your personal position currently there is nothing stopping you from doing that.

[1:54:30] Trustee Elliott (probable): But it's just not the LTC position that that that there's nothing you can write an artist, you can send an email if you want.

[1:54:39] Trustee Elliott (probable): There's nothing stopping you from doing that. But this this set this exercise right now is just to take information gathered,

[1:54:46] Trustee Elliott (probable): handed over to the planner so she can collate the information all together and send it over

[1:54:51] Trustee Elliott (probable): to the APC. She's not doing anything like that. So can I bring us back to page 24?

[1:55:00] Trustee Elliott (probable): There's a couple of important questions. I'm not sure if you're ready to, but it's

[1:55:06] Trustee Elliott (probable): the specific topics for the APC to focus their discussion and attention. So the four major

[1:55:13] Trustee Elliott (probable): topics that were identified. At this point does the LTC have any other topics?

[1:55:20] Trustee Elliott (probable): There's no referral to the APC yet, but is there anything else?

[1:55:25] Trustee Elliott (probable): Oh sorry, after your list on page 24, it's going up, up, up, second, yeah, so after

[1:55:34] Trustee Elliott (probable): this here, these set of outline for major topics, just this last question, do we

[1:55:41] Trustee Elliott (probable): we have at this point any other topics the question is what are the four topics right there

[1:55:48] Trustee Elliott (probable): height side height regulations total floor area and maximum floor area for joints and side lot

[1:55:55] Trustee Elliott (probable): line setbacks so that was

[1:55:58] Voice 7: hold on i

[1:55:58] Trustee Elliott (probable): can't see where you're looking there's a paragraph here

[1:56:05] Trustee Elliott (probable): Yeah. Oh, I see. I see it.

[1:56:09] Trustee Elliott (probable): Setback, right. So okay, so you split setbacks into two, which is C and side. Yes, the other

[1:56:28] Trustee Elliott (probable): one was the water storage. Yeah, that's what I was thinking as well. And I know that there's

[1:56:35] Trustee Elliott (probable): others um you certainly don't have to have the formalists ready right now but it's just to keep

[1:56:45] Trustee Elliott (probable): that in the back of your mind yeah when we come together in may um to have a bit of a focused

[1:56:51] Trustee Elliott (probable): topics that we want to send to the apc so

[1:56:54] Voice 1: they can focus

[1:56:55] Trustee Elliott (probable): their attention on okay so yeah so these

[1:56:57] Trustee Elliott (probable): were just the major topics we haven't included the smaller topics yes yeah and

[1:57:03] Trustee Elliott (probable): i can't remember

[1:57:04] Trustee Elliott (probable): I think module is one of the minor topics, but

[1:57:08] Trustee Elliott (probable): it's, we don't know if that's going to be anything

[1:57:12] Trustee Elliott (probable): that's going to require a large conversation, a small conversation, because no conversation

[1:57:15] Trustee Elliott (probable): is at one. That's right. Yeah. Just wondering where we're at with that. So do we feel comfortable

[1:57:22] Trustee Elliott (probable): setting a date for one CIM at this point, or we'll just do that by, I think it's best to give

[1:57:29] Trustee Elliott (probable): direction to schedule a electronic meeting so then we can discuss the cims of a later date

[1:57:36] Voice 1: um

[1:57:36] Trustee Elliott (probable): just looking at the schedule so it'd be nice to have the cim dates early march in order for

[1:57:45] Trustee Elliott (probable): us to put those april dates in the pender post i think their deadline is 15th or somewhere middle

[1:57:52] Trustee Elliott (probable): of the previous month so it may be um i'm thinking if we want to come back together again

[1:57:58] Trustee Elliott (probable): for an electronic meeting it could be late february early march um potentially march

[1:58:07] Trustee Elliott (probable): 8th would be a good date i can't do march 8th i'm out of town okay but i could do the 7th

[1:58:17] Trustee Elliott (probable): yeah the 7th so we can tentative to tentatively plan for the 7th but really um what we what i

[1:58:24] Trustee Elliott (probable): would need from the ltc right now is a motion to schedule an electronic meeting and i do have some

[1:58:31] Trustee Elliott (probable): draft wording that i could okay so uh for the south pender island local trust committee give

[1:58:40] Trustee Elliott (probable): direction to staff to schedule an electronic special meeting to discuss the community

[1:58:49] Trustee Elliott (probable): community information meetings for the minor land use bylaw amendments project and I can put that

[1:58:59] Trustee Elliott (probable): into the zoom chat just so our minute taker is yeah not here but she's going to work with the

[1:59:08] Trustee Elliott (probable): recording so I might need to actually type that out so that we get the right wording do you want

[1:59:14] Trustee Elliott (probable): to just say that if it's written down there okay so the LTC to give direct people staff to schedule

[1:59:19] Trustee Elliott (probable): and electronic special meeting in early March or on the date?

[1:59:24] Trustee Elliott (probable): Let's not put a date in so we

[1:59:25] Trustee Elliott (probable): have the ability to change it.

[1:59:27] Trustee Elliott (probable): To discuss CIMs for the minor LAP amendment project.

[1:59:32] Trustee Elliott (probable): One second.

[1:59:33] Trustee Elliott (probable): That's great. Okay, so that is moved and seconded.

[1:59:39] Trustee Elliott (probable): That just happened, there you go. Discussion?

[1:59:45] Trustee Elliott (probable): No discussion? All right, all those in favor?

[1:59:49] Trustee Elliott (probable): That's carried.

[1:59:50] Trustee Elliott (probable): Thank you so much. Is there anything else we need for direction of the venue? We'll discuss that.

[2:00:02] Trustee Elliott (probable): I'd also like to note that the sub-member LTC requests staff to revise the project charter

[2:00:13] Voice 7: to

[2:00:13] Trustee Elliott (probable): the updated dates.

[2:00:17] Trustee Elliott (probable): To the updated timeline?

[2:00:18] Trustee Elliott (probable): Yeah.

[2:00:19] Trustee Elliott (probable): Thank you.

[2:00:19] Trustee Elliott (probable): Okay.

[2:00:20] Trustee Elliott (probable): So that's a resolution to request staff revise the project charter to update the timeline.

[2:00:30] Trustee Elliott (probable): Seconded by Trustee Evans, seconded by Trustee Folk.

[2:00:34] Trustee Elliott (probable): Any further discussion? All those in favor?

[2:00:37] Trustee Elliott (probable): And that is carried.

[2:00:45] Trustee Elliott (probable): We don't need a

[2:00:47] Trustee Elliott (probable): So one suggestion was a

[2:00:50] Trustee Elliott (probable): Oh, what happened to the video? Sorry,

[2:00:56] Trustee Elliott (probable): everyone.

[2:00:57] Trustee Elliott (probable): one i don't know if it just went off or something it's connecting okay well they're still online

[2:01:07] Trustee Elliott (probable): it's just the camera west i am yeah it is not okay

[2:01:13] Trustee Elliott (probable): apologies to the public we've got a roving

[2:01:17] Trustee Elliott (probable): camera that just went rogue

[2:01:35] Trustee Elliott (probable): um great okay so the back document is coming and all the correspondence related to this project

[2:01:43] Trustee Elliott (probable): is on the Southender project web page um anything else from trustees on the um project

[2:01:52] Voice 5: just one question how how what are we at with the email list and is there a place i can send

[2:02:00] Voice 5: an email that will get to a reasonable amount of people

[2:02:03] Trustee Elliott (probable): you can send it to uh steph

[2:02:06] Trustee Elliott (probable): to emily bryant actually she's our planning team assistant i know you keep correcting me i know

[2:02:13] Voice 1: because

[2:02:13] Trustee Elliott (probable): you're my person and i do want to say emily has been fantastic she's really on top of

[2:02:21] Trustee Elliott (probable): it she's been uh prioritizing receiving correspondence and um yeah she's amazing

[2:02:28] Trustee Elliott (probable): we

[2:02:29] Voice 9: love you emily she

[2:02:30] Trustee Elliott (probable): even sent me yeah the

[2:02:31] Voice 9: note she emailed me during this meeting to say

[2:02:34] Voice 9: the main meeting where

[2:02:36] Trustee Elliott (probable): where shauna hukalak appeared was in march like it's there yeah

[2:02:43] Trustee Elliott (probable): shauna hukalak's presentation it's not a powerpoint but the minutes have been posted

[2:02:47] Trustee Elliott (probable): the recording is available from uh september 25th sorry may so thank you emily bryant yes

[2:02:54] Voice 5: absolutely um do we have an idea of how big that email list how many emails are on it

[2:03:00] Trustee Elliott (probable): oh we had

[2:03:00] Trustee Elliott (probable): that calculation before i don't have it with me right now but but

[2:03:05] Voice 5: it's insightful is

[2:03:06] Trustee Elliott (probable): it yeah i

[2:03:07] Trustee Elliott (probable): think so

[2:03:07] Voice 5: yeah it was great all right okay

[2:03:09] Voice 5: we also did talk about a survey but we didn't do anything

[2:03:14] Voice 5: oh

[2:03:14] Trustee Elliott (probable): yeah actually maybe we should talk about that at our electronic meeting is okay he's doing a

[2:03:20] Trustee Elliott (probable): survey yeah okay yeah

[2:03:21] Voice 5: because my yeah a suggestion was to separate that could be made into a survey

[2:03:27] Voice 5: yeah

[2:03:27] Trustee Elliott (probable): that would be great um that would be awesome so we'll add that to consideration for

[2:03:37] Trustee Elliott (probable): beginning of march it's gonna come

[2:03:39] Trustee Elliott (probable): real fast spring is just snow dropping its way over here

[2:03:45] Trustee Elliott (probable): exactly we haven't even had a winter yet i'm very disappointed

[2:03:54] Trustee Elliott (probable): 10 days of deep snow was nothing i wanted to be shut down

[2:03:58] Trustee Elliott (probable): oh no really

[2:04:02] Voice 4: okay no

[2:04:04] Voice 4: electricity if

[2:04:04] Trustee Elliott (probable): i may yes emily the incredible emily again has stated that

[2:04:09] Trustee Elliott (probable): there's 267 emails in our south tenders and scrapper list 260 267 entire population a lot

[2:04:19] Voice 5: of those

[2:04:19] Trustee Elliott (probable): people have moved yes a lot of those emails are not valid or active wow we should

[2:04:26] Trustee Elliott (probable): give out badges for everybody who's still living here and on the email list yeah i think it's

[2:04:31] Trustee Elliott (probable): close to 180,000 so we're not sending informal referral information to south pender apc that

[2:04:38] Trustee Elliott (probable): was one of your recommended next steps so let's see what that meant what i was going to do is

[2:04:44] Trustee Elliott (probable): just send the apc a heads up of what the ltc has been discussing to date okay with this project i'm

[2:04:51] Trustee Elliott (probable): sure apc members they might want a heads up yeah a heads up of what's coming and what's going on

[2:04:57] Trustee Elliott (probable): perhaps they'd like to attend the cims as well so should so i

[2:05:05] Voice 9: think that's a good

[2:05:05] Trustee Elliott (probable): idea we should um

[2:05:07] Trustee Elliott (probable): i can send them an informal email just letting them know i can give them a copy of the project

[2:05:11] Trustee Elliott (probable): charter the ltc is scheduling information meetings for me they haven't met yet no no because we

[2:05:17] Trustee Elliott (probable): haven't given a formal referral to them right i can just let them know that um the apc will

[2:05:23] Trustee Elliott (probable): hopefully be engaged um late spring okay that's good all right and i can cc the ltc to that as

[2:05:31] Trustee Elliott (probable): well there's no further we'll come to town hall mr kucharek

[2:05:39] Trustee Elliott (probable): in a minute in a minute we're gonna get through the rest of our business

[2:05:43] Trustee Elliott (probable): hold your questions unless you want to take a bathroom break and then you can ask them privately

[2:05:51] Trustee Elliott (probable): um why don't we take actually a five uh let's recess until 12 45 because we're a little bit

[2:06:00] Trustee Elliott (probable): no i'm so sorry but i've been waiting to hear

[2:06:04] Trustee Elliott (probable): Oh, I really can't stay that long. Let's just keep going. Yeah, thank you. Sorry. Don't be sorry.

[2:06:11] Trustee Elliott (probable): You're right. We don't need to drag this out. No more recesses. Forget it.

[2:06:15] Trustee Elliott (probable): Okay, let's move on to reports. There is the active projects and future projects reports.

[2:06:26] Trustee Elliott (probable): The applications report is attached. If trustees have any questions on any of these, we can raise them for discussion. Otherwise, we'll just accept them all, except for 16.6. We would love to, I'd like to raise this one for discussion and to recognize Monica Petrie.

[2:06:50] Trustee Elliott (probable): Is it Petrie or Petrie?

[2:06:51] Trustee Elliott (probable): It's Petrie.

[2:06:52] Trustee Elliott (probable): It is Petrie. It's Scots.

[2:06:53] Trustee Elliott (probable): Thank you.

[2:06:55] Trustee Elliott (probable): Scotch, not English.

[2:06:56] Trustee Elliott (probable): Scotch.

[2:06:57] Trustee Elliott (probable): Scotch.

[2:06:58] Trustee Elliott (probable): Scotch.

[2:06:59] Trustee Elliott (probable): Well, recognizing that you and Paul are the authors of the report, would you like to present

[2:07:05] Trustee Elliott (probable): this for our first Reconciliation and Persuasion Relations Building Report?

[2:07:10] Trustee Elliott (probable): It's on page 34 of the agenda.

[2:07:12] Trustee Elliott (probable): Thank you.

[2:07:15] Voice 2: As you know, the Sudeas Reconciliation Group have been working with the Elders Council

[2:07:24] Voice 2: Council of those signage and so what they have chosen as key priorities are around signage

[2:07:37] Voice 7: on

[2:07:38] Voice 2: North and South Pender to indicate places of historical importance and the other piece that's

[2:07:51] Voice 2: key for them is having youth participation in anything that happens here in a ceremonial way

[2:07:59] Voice 2: because it's so important for the mental health of the young people living on reserve

[2:08:06] Voice 2: to get out to the to the island homelands. So

[2:08:10] Voice 2: one of the things that's going to be happening

[2:08:14] Voice 2: on South Pender. You heard Chief Pelkey reference the reef net fishery. So down at Poet's Cove

[2:08:26] Voice 2: on the waterfront, there's already an installation with a 13-moon calendar, which is visually

[2:08:33] Voice 2: different from the one up here at the Church of the Good Shepherd. And there's a little

[2:08:41] Voice 2: history beside it so what will be installed with the um approval of poets code that's what

[2:08:50] Voice 2: that meeting is about now okay uh will be a panel on the reef net fishery

[2:08:55] Voice 2: on the

[2:08:56] Voice 2: history of it and uh why it was outlawed oh

[2:09:02] Trustee Elliott (probable): yeah why was it

[2:09:06] Voice 2: outlawed you know oh opposition

[2:09:08] Voice 2: disposition from commercial fishers and so it was

[2:09:12] Voice 2: a colonization

[2:09:14] Voice 7: suppression

[2:09:17] Voice 2: suppression okay okay

[2:09:20] Voice 2: and so um Earl oh sorry um Eric also mentioned uh the first salmon ceremony so the idea is in August

[2:09:34] Voice 2: that there will be another reef net fishery which many of the young people are involved in

[2:09:40] Voice 2: and they want to also hold a first salmon ceremony at that

[2:09:46] Voice 2: time and then there will

[2:09:48] Voice 2: be ceremony around the installation and so you know it will be a public event

[2:09:56] Voice 7: wonderful okay

[2:09:58] Voice 2: so we're fingers crossed that it can happen this august and

[2:10:02] Voice 2: then one on north

[2:10:04] Voice 2: The North Pender is going to be a sign in the community hall area, which will be a Welcome

[2:10:13] Voice 2: to Sudeas sign

[2:10:15] Voice 7: that

[2:10:17] Voice 2: will also have some history connected to it about why that area was important

[2:10:26] Voice 2: to them.

[2:10:29] Voice 2: So those are two that we know will be going ahead this year, and

[2:10:34] Voice 2: then depending on funding there might be some others, but these are the ones that were chosen by the Elders Council.

[2:10:44] Voice 7: That's wonderful.

[2:10:45] Voice 2: Oh, and the other thing is there's another St. Jonathan workshop in

[2:10:49] Voice 7: March,

[2:10:51] Voice 2: on the 20th, and the Library will be handling that publicity.

[2:10:57] Voice 2: the city it

[2:10:58] Voice 9: says the 27th is it

[2:10:59] Voice 2: yeah i know they are the

[2:11:01] Voice 2: 20th they settled on the 20th okay so

[2:11:04] Trustee Elliott (probable): we'll just note it for the record um that agenda or we could maybe correct it in a minute under

[2:11:10] Trustee Elliott (probable): march 20th yeah yeah great um and yeah

[2:11:17] Trustee Elliott (probable): we just sorry go ahead the

[2:11:19] Voice 5: topic is there a topic for that

[2:11:20] Voice 5: well they

[2:11:22] Voice 2: want to build on what the previous two workshops introduced the alphabet and the sounds

[2:11:32] Voice 2: and so on so we're looking more at um you know what are some of the common phrases what can we

[2:11:40] Voice 2: learn as a phrase like a greeting mark and so on and so that we're attaching those alphabet sounds

[2:11:47] Voice 2: sounds to

[2:11:48] Voice 7: something

[2:11:49] Voice 2: that we can actually say yeah you know and uh one of the interns who was at who

[2:11:55] Voice 2: did the last workshop um one of the language and interns he's actually getting credits for

[2:12:02] Voice 2: for doing these so it's mutually beneficial

[2:12:06] Trustee Elliott (probable): i've been um able to join some hokumina

[2:12:11] Trustee Elliott (probable): um language um lessons being taught by elder gary mattson in the limo and it is so helpful it it

[2:12:20] Trustee Elliott (probable): definitely changes the way you see the language because it's it's an oral language it's not

[2:12:25] Trustee Elliott (probable): written and so written it's very difficult to understand the accents and the

[2:12:30] Trustee Elliott (probable): linguistic signals

[2:12:31] Trustee Elliott (probable): and everything and so through repetition it's just repeating repeating repeating but it really

[2:12:37] Trustee Elliott (probable): um has added a lot to my understanding of of um of the name of uh tradition and protocol

[2:12:45] Trustee Elliott (probable): is learning the language so it's i really encourage anyone to get out to a language

[2:12:50] Trustee Elliott (probable): lesson if you can that's it's really key that's wonderful thank you um and i do note that um

[2:12:57] Trustee Elliott (probable): in the bottom of your report the acknowledgement statement of the ocp

[2:13:01] Trustee Elliott (probable): thank you for putting that in this is still an ongoing conversation with the ministry um

[2:13:09] Trustee Elliott (probable): and in fact the the ministry of municipal affairs has been very very strong in other

[2:13:15] Trustee Elliott (probable): responses to other agencies including the conservancy saying uh returning work saying

[2:13:22] Trustee Elliott (probable): you need to do more work we need to hear from first nations in you know response to their

[2:13:27] Trustee Elliott (probable): plan so they're really slowing everything down and not just automatically approving every ocp

[2:13:35] Trustee Elliott (probable): amendment or every bylaw if it doesn't have evidence of um um input like significant input

[2:13:44] Trustee Elliott (probable): not just a referral check box so i don't really think this is a missed step this is still a

[2:13:50] Trustee Elliott (probable): learning process as we're getting things sort of more synced up with first nations in the trust

[2:13:55] Trustee Elliott (probable): area so i do hope we can revisit um that acknowledgement statement in the lcp one day

[2:14:01] Trustee Elliott (probable): not sure how but we'll keep working on it yes yeah

[2:14:06] Voice 7: that's

[2:14:07] Voice 2: the important thing to be doing

[2:14:09] Voice 2: yeah in

[2:14:10] Voice 2: terms of reconciliation is to stay with it

[2:14:13] Trustee Elliott (probable): yeah okay well thank you for being consistent

[2:14:16] Trustee Elliott (probable): and reminding us of the bigger picture where we're going i'm going to get there together

[2:14:20] Trustee Elliott (probable): together somehow, one day, within the

[2:14:23] Trustee Elliott (probable): confines of how things are set up.

[2:14:25] Trustee Elliott (probable): Yeah.

[2:14:26] Voice 5: Thank you for taking the lead,

[2:14:30] Voice 5: engaging with the First Nations and being the link to what we're talking about.

[2:14:36] Voice 5: We're coming into our 10th year.

[2:14:39] Trustee Elliott (probable): Yeah.

[2:14:40] Voice 5: You've obviously got trust built,

[2:14:42] Trustee Elliott (probable): which

[2:14:43] Voice 5: is important.

[2:14:47] Trustee Elliott (probable): So, yeah, if there's anything we can

[2:14:48] Trustee Elliott (probable): distribute through the email list as well or any way that we can continue to work together to um

[2:14:57] Trustee Elliott (probable): share opportunities for relationship building with the

[2:14:59] Voice 2: ltc and community that'd be great well

[2:15:02] Voice 2: the invitation to chief elke today was a very important step and i thank you for that thank you

[2:15:11] Trustee Elliott (probable): okay so um

[2:15:17] Voice 9: yeah and there's nothing actually 16.7 the as trust conservancy report

[2:15:23] Voice 9: it's it is is public now but um

[2:15:28] Trustee Elliott (probable): it is a challenging time actually for getting things approved by the ministry so the interim

[2:15:37] Trustee Elliott (probable): regional conservation plan so the conservancy of the islands trust is required to submit

[2:15:43] Trustee Elliott (probable): a five-year regional plan and that's approved by the minister and that's

[2:15:51] Trustee Elliott (probable): two year our regional plan ran out in 2022 december and so staff had prepared an interim

[2:16:01] Trustee Elliott (probable): interim three-year regional plan and submitted to the minister because they said we need to be more

[2:16:06] Trustee Elliott (probable): we need to get more feedback from First Nations about what does conservation look like in the

[2:16:12] Trustee Elliott (probable): trust area and hadn't heard from enough First Nations yet to make that robust and so it was

[2:16:20] Trustee Elliott (probable): sort of an interim plan saying this isn't the full direction we want to go because we don't have

[2:16:24] Trustee Elliott (probable): enough input and then the ministry returned that and it has not adopted that interim plan and

[2:16:30] Trustee Elliott (probable): specifically said you need to keep going and engage with first nations of what is their vision

[2:16:36] Trustee Elliott (probable): for the trust area what does conservation look like so this is why i'm saying this this this

[2:16:42] Trustee Elliott (probable): is there's not a clear path for how to do things we can't just assume that our ways of planning and

[2:16:50] Trustee Elliott (probable): conserving and doing land use is going to be um adopted it's um most projects now at the federal

[2:16:59] Trustee Elliott (probable): level for instance or the provincial level of freshwater sustainability strategy

[2:17:04] Trustee Elliott (probable): grants are only being awarded if they are developed co-developed with first nations

[2:17:10] Trustee Elliott (probable): so the co-development with nations is really key it's not just local governments doing business

[2:17:17] Trustee Elliott (probable): as usual so um that's a significant uh signal from the ministry so just wanted to raise that

[2:17:23] Trustee Elliott (probable): all right so that comes with the report section uh and we'll move into new business we've got

[2:17:30] Trustee Elliott (probable): 17.1 this housing statute changes to british Columbia legislation this was a staff had

[2:17:38] Trustee Elliott (probable): written a memo sort of interpreting the length of the new legislation of um statute 44 the amendments

[2:17:43] Trustee Elliott (probable): to the housing act and um and so it's just we asked to distribute it to all the ltcs for

[2:17:51] Trustee Elliott (probable): information so there's nothing new except for that homeowner program or no the grounding program

[2:18:01] Trustee Elliott (probable): was allowed i think the only thing that universally applied to the trust area was we do not need to

[2:18:07] Trustee Elliott (probable): hold public hearings and we are not allowed to hold public hearings on rezonings um that have

[2:18:16] Trustee Elliott (probable): have to do with housing potential residential density so yeah there is that if you bought in

[2:18:24] Trustee Elliott (probable): them no that is the only part of the amendments to the the housing bill that and had applied to

[2:18:33] Trustee Elliott (probable): the audience trust area nothing else did um you can opt into the short-term vacation rentals

[2:18:39] Trustee Elliott (probable): regulation piece and that could be a discussion for this ltc each ltc can decide for itself if

[2:18:47] Trustee Elliott (probable): you want to opt in until there is much stronger regulations on short-term vacation rentals

[2:18:52] Trustee Elliott (probable): um but it's not universally applied

[2:18:55] Voice 9: but yeah the the requirement to waive public hearings was a bit

[2:19:00] Voice 9: of a shocker they're just like not allowing the public

[2:19:03] Trustee Elliott (probable): to weigh in anymore you want to rezone

[2:19:05] Trustee Elliott (probable): own piece of land for residential, it happens. It can happen, be read three times. But the

[2:19:11] Trustee Elliott (probable): bylaw must be consistent with the OCP. Oh, thank you. Yes. Bylaw must be consistent with

[2:19:15] Trustee Elliott (probable): the OCP. Yeah, that's a good one. So your OCP should be updated. Yeah. Yes. So that's

[2:19:22] Trustee Elliott (probable): there for information.

[2:19:24] Voice 5: Just a question. I didn't realize when I read this part of it.

[2:19:31] Voice 5: executive committee request act forward housing statutes and regulation changes of bc legislation

[2:19:37] Voice 5: to local trust committees with the recommend a recommended consideration of request for opting

[2:19:43] Voice 5: into the short-term accommodation regulation so i thought we would have a discussion but

[2:19:49] Voice 5: is that going to happen later or um

[2:19:51] Trustee Elliott (probable): no you're right um we could have this discussion opting in

[2:19:57] Trustee Elliott (probable): would be i don't know if we could just do it by a decision on the ltc we have to

[2:20:03] Trustee Elliott (probable): what we're waiting for is is a report from hornby so hornby island has a huge issue with

[2:20:10] Trustee Elliott (probable): short-term vacation rentals that are unregulated um they had taken an approach to

[2:20:17] Trustee Elliott (probable): um put more restrictions on them and then in the middle of that process this

[2:20:25] Trustee Elliott (probable): short-term vacation rental regulation from the province happened and then staff are going okay

[2:20:31] Trustee Elliott (probable): well how does this apply to the local trust committee um so what i'm what i've asked

[2:20:38] Trustee Elliott (probable): a director to do is as that report comes back to hornby about the potential implications and

[2:20:45] Trustee Elliott (probable): an analysis of what it would mean for a local trust area that that could be forwarded to the

[2:20:50] Trustee Elliott (probable): LTC because it's I don't think we can just opt in this is just my thought but you as a plan I

[2:20:57] Trustee Elliott (probable): would probably know um without some analysis of what are the implications yeah and that would

[2:21:03] Trustee Elliott (probable): have to almost be a project so we we'd have to like do the whole project harder and make it

[2:21:09] Trustee Elliott (probable): dedicate funds to it but Hornby is doing that anyways because that was their major project so

[2:21:16] Trustee Elliott (probable): So that's where I'm thinking we can not duplicate efforts, but get that analysis back for all

[2:21:22] Trustee Elliott (probable): the LTCs is kind of my...

[2:21:24] Trustee Elliott (probable): I guess

[2:21:25] Trustee Elliott (probable): when both of us are reading this, because it sounded in this, and it was carried

[2:21:30] Trustee Elliott (probable): by the executive committee, that it is recommended that the LTCs, that it be sent to the LTC

[2:21:36] Trustee Elliott (probable): committees with a recommended consideration for opting in.

[2:21:40] Voice 9: Yeah, and if I...

[2:21:41] Trustee Elliott (probable): And

[2:21:41] Voice 5: there's a date.

[2:21:42] Trustee Elliott (probable): I'll

[2:21:42] Voice 9: go back to my notes because we had to get you have to opt in by March

[2:21:48] Trustee Elliott (probable): in order to qualify

[2:21:51] Trustee Elliott (probable): but you can opt in annually yeah you

[2:21:53] Trustee Elliott (probable): can opt in again next year it's just

[2:21:56] Trustee Elliott (probable): that you wouldn't

[2:21:58] Trustee Elliott (probable): nothing would happen

[2:21:58] Trustee Elliott (probable): basically for this tourism season yeah no and the thing is um I would want

[2:22:03] Trustee Elliott (probable): to forward this to the APC for consideration and I would I don't want to be rushed into making any

[2:22:07] Trustee Elliott (probable): decision like this there is there is big implications to this any currently operating

[2:22:13] Trustee Elliott (probable): as tbr yeah that was grandfathered in is no longer legal like you have to stop immediately yeah and

[2:22:21] Trustee Elliott (probable): then you have to not just apply for the tup but you also then have to go to the crd because the

[2:22:26] Trustee Elliott (probable): crd has to issue business licenses as well right so there are big implications here

[2:22:31] Trustee Elliott (probable): Even if the LTC opts in or does not opt in, the legal non-conforming status stands, even if the LTC opts in or decides to stay exempt.

[2:22:47] Trustee Elliott (probable): No, it says if you opt in, you immediately become illegal. Like I read that in here.

[2:22:54] Trustee Elliott (probable): my understanding was that the legal non-conforming um just opting in would mean the provincial

[2:23:03] Trustee Elliott (probable): restriction on short-term accommodations will override any schemes the local trust

[2:23:07] Trustee Elliott (probable): committee has enacted that's what i read

[2:23:09] Voice 7: and

[2:23:10] Trustee Elliott (probable): there is more nice

[2:23:14] Voice 4: yes

[2:23:15] Trustee Elliott (probable): commentary from director

[2:23:17] Trustee Elliott (probable): or

[2:23:17] Voice 4: so regardless of opt-in or opt-out no legal non-conforming status is available as of may 1st

[2:23:27] Voice 4: 1 24 which is a very important thing i believe for south and around based on what i remember

[2:23:34] Voice 4: of the bylaws

[2:23:35] Voice 7: because

[2:23:36] Voice 4: you used to have secondary suites that were legal and

[2:23:40] Voice 4: then secondary suites

[2:23:42] Voice 4: were not allowed anymore but the existing ones were grandfathered in which

[2:23:48] Voice 4: is the norm you know

[2:23:50] Voice 4: when you have a change like that right as

[2:23:52] Voice 4: of may 1st 2024 that that grandfathering in is gone and

[2:23:58] Voice 4: so they are now subject to whatever you guys decide and their bylaws right now say no secondary

[2:24:08] Voice 4: their suites so as a consequence they're now illegal as of may 1st 2024 when losa

[2:24:16] Voice 4: losa pender does some other scheme be it a tub or whatever

[2:24:21] Voice 4: so each ltc is gonna have to gauge

[2:24:27] Voice 4: this independently right and it's gonna impact other ones differently because it's something

[2:24:38] Trustee Elliott (probable): So regardless of whether we opt in or not, SPBR is becoming legal.

[2:24:42] Voice 4: Yeah, because of your bylaws that were changed last term.

[2:24:46] Trustee Elliott (probable): So yeah, so I'm just reading this.

[2:24:47] Trustee Elliott (probable): Legislation removes legal non-conforming status for short-term rentals.

[2:24:51] Trustee Elliott (probable): It means that if there are any short-term rentals operating

[2:24:54] Trustee Elliott (probable): and the bylaws change to prohibit them,

[2:24:57] Trustee Elliott (probable): these short-term rentals cannot continue to operate them.

[2:25:00] Trustee Elliott (probable): Non-conforming use protection will continue to exist for other land users.

[2:25:05] Voice 4: Right. It's unique.

[2:25:06] Voice 4: unique okay

[2:25:08] Trustee Elliott (probable): so we have to um and this comes into effect

[2:25:16] Trustee Elliott (probable): this is going to be important because we just in the last term in the last year of the last term

[2:25:22] Trustee Elliott (probable): brought in the stvr requiring a tup so do we need to look at reversing that keeping that because

[2:25:29] Trustee Elliott (probable): there's going to be i mean how many how many stvr tps have we issued no none no

[2:25:35] Trustee Elliott (probable): then well

[2:25:36] Voice 5: you rejected one you

[2:25:38] Trustee Elliott (probable): could well then basically they'd all be illegal but then they

[2:25:41] Trustee Elliott (probable): have the process of applying for it yeah that's correct but the whole purpose of bringing that

[2:25:47] Trustee Elliott (probable): in in the beginning was not to put these people in that position so we're going to wind up with

[2:25:52] Trustee Elliott (probable): everyone being illegal and a lot of them won't apply and will just stop which is going to have

[2:25:57] Trustee Elliott (probable): a big impact on our tourism where do people stay why

[2:26:02] Voice 5: won't they apply because

[2:26:03] Trustee Elliott (probable): of the cost of

[2:26:04] Trustee Elliott (probable): applying and the the risk of being rejected because then you're going to have to go through

[2:26:08] Trustee Elliott (probable): a whole public public process for each and every one of them this is going to be a big conversation

[2:26:14] Trustee Elliott (probable): yeah we need to get this on our next agenda we absolutely do yeah we might have to do it before

[2:26:20] Trustee Elliott (probable): yeah for

[2:26:21] Trustee Elliott (probable): me yeah well i

[2:26:23] Trustee Elliott (probable): have to call this question so this is this is probably can we amend the by

[2:26:28] Trustee Elliott (probable): the lub review and add this we could it would extend the process so it wouldn't help those

[2:26:38] Trustee Elliott (probable): short-term vacation but short-term vacation operators this summer either way they'll most

[2:26:46] Trustee Elliott (probable): likely be operating illegally unless they apply for a tup and that's proved can you

[2:26:52] Voice 9: do a standing resolution not to enforce against them until we finish the lub

[2:26:57] Voice 9: be

[2:26:59] Trustee Elliott (probable): um yeah it

[2:27:01] Voice 7: is

[2:27:10] Trustee Elliott (probable): meant to restrict the the the non-conforming use of of of residential

[2:27:19] Trustee Elliott (probable): dwellings so that they could be freed up for rental then and it is meant to be restrictive

[2:27:26] Trustee Elliott (probable): I think the housing minister said that is the whole point.

[2:27:28] Trustee Elliott (probable): And I also

[2:27:29] Trustee Elliott (probable): think it's meant for cities and not for a tourism-based area.

[2:27:35] Trustee Elliott (probable): Oh, well, there's lots of discussion whether Gulf Islands are tourism-based economies.

[2:27:41] Trustee Elliott (probable): So let's leave that for a second.

[2:27:43] Trustee Elliott (probable): And the mandate for the enjoyment of all of BC, which if they can't get there and stay because of the very schedules, then they can't enjoy it.

[2:27:50] Trustee Elliott (probable): And if you don't have service workers who can live in houses, then they can't eat.

[2:27:54] Trustee Elliott (probable): Yeah. And so there's different discussions around whether or not anyone would take on those goals.

[2:28:00] Trustee Elliott (probable): But we need analysis of the implications. We need to communicate to the public the change in legislation.

[2:28:11] Voice 5: I suggest we, sorry for this, load

[2:28:18] Voice 7: you

[2:28:19] Voice 5: with the staff who is doing this research and giving us the options.

[2:28:25] Voice 5: We want to not end up in a situation where all the SDDRs are banned suddenly.

[2:28:33] Voice 5: And what options do we have to prevent that from happening?

[2:28:37] Voice 5: and you know like some of the options have been already thrown out there and uh maybe a

[2:28:43] Voice 5: recommendation for that it's

[2:28:47] Trustee Elliott (probable): kind of almost a regional planning committee piece too because

[2:28:52] Trustee Elliott (probable): it's bigger than just the local committee i'm wondering if we need to actually but i think we

[2:28:59] Trustee Elliott (probable): need a temporary stop gap between now

[2:29:01] Trustee Elliott (probable): and that company and we are responsible for self-pandem

[2:29:04] Trustee Elliott (probable): so we have to look after south canada i know once regional planning can get through their work and

[2:29:10] Trustee Elliott (probable): they can bring that forward and revisit but we need something in the interim if it's possible

[2:29:17] Trustee Elliott (probable): and this could be part of our special meeting that that we're going to be

[2:29:22] Trustee Elliott (probable): the chance of anything being done by that special meeting is is i doubt it would happen we just

[2:29:29] Trustee Elliott (probable): don't have the capacity for staff to get that turned around that quickly i doubt um more than

[2:29:35] Trustee Elliott (probable): likely would have a formal comments or staff report by your main meeting but that doesn't

[2:29:41] Trustee Elliott (probable): mean you can't reach out to our director of planning services and see since he's the one

[2:29:47] Trustee Elliott (probable): that's been um dealing or diving into this new build um we'll try to imagine if you

[2:29:56] Trustee Elliott (probable): We would have that information if we talked to them.

[2:30:00] Trustee Elliott (probable): but um what you could do the ltc could put together a motion just requesting staff report

[2:30:05] Trustee Elliott (probable): back on the implications of this bill and then we'll just start working on that i'm not sure

[2:30:10] Trustee Elliott (probable): exactly when that information will get back to the ltc yeah no i'm thinking more um options like

[2:30:16] Trustee Elliott (probable): uh we say for a period of x to y or until a decision is made by the ltc whichever is soonest

[2:30:24] Trustee Elliott (probable): that um the currently operating stvrs are are not subject to bylaw enforcement or you know

[2:30:33] Trustee Elliott (probable): something along those lines so that we have we have coverage over this upcoming season which is

[2:30:39] Trustee Elliott (probable): about to kick off and they're all about to become illegal and they're all about to become subject to

[2:30:44] Trustee Elliott (probable): to bylaw enforcement we have to see we have to ask the director of legislative services if we can do

[2:30:50] Trustee Elliott (probable): a standing resolution that would override provincial legislation and i suspect the answer

[2:30:54] Trustee Elliott (probable): is no

[2:30:54] Voice 7: i

[2:30:56] Trustee Elliott (probable): don't think we can override it but we

[2:30:59] Trustee Elliott (probable): need to communicate to the public and we do need to

[2:31:02] Trustee Elliott (probable): understand what it means yeah no

[2:31:04] Trustee Elliott (probable): what i'm saying is we're not overriding it what we are saying is

[2:31:07] Trustee Elliott (probable): that we are not as an ltc we are not going to enforce the bylaw infraction notice yeah that's

[2:31:13] Trustee Elliott (probable): what i know i know that was my suggestion i just don't yeah i'm not sure what that we say that that

[2:31:22] Trustee Elliott (probable): we don't like it's been putting them for six months or whatever until we until we can come to

[2:31:28] Trustee Elliott (probable): some understanding and give people time to apply and give people time i'm not arguing with you it's

[2:31:35] Trustee Elliott (probable): it's i'm just trying to get through the there's a lot we don't know because my understanding

[2:31:39] Trustee Elliott (probable): is that Airbnb, VRBO,

[2:31:42] Trustee Elliott (probable): these platforms also have to provide

[2:31:46] Trustee Elliott (probable): their information to the province.

[2:31:48] Trustee Elliott (probable): So if somebody is operating illegally,

[2:31:53] Trustee Elliott (probable): how does that work out this summer?

[2:31:55] Trustee Elliott (probable): I'm not quite sure.

[2:31:56] Trustee Elliott (probable): So we definitely need more information.

[2:31:58] Trustee Elliott (probable): That is what I note.

[2:31:59] Trustee Elliott (probable): It's not like bylaw from Victoria

[2:32:01] Trustee Elliott (probable): is going to start cracking down.

[2:32:02] Trustee Elliott (probable): This is a huge issue.

[2:32:06] Trustee Elliott (probable): I don't think we're in any.

[2:32:09] Voice 5: Chair, so I just got a question on the way that we can frame this, I recommended that we can

[2:32:16] Voice 5: consider the request for opt-in, but there was no rationale given, like I don't understand, like

[2:32:22] Voice 5: based on what, why would we want to opt-in? What

[2:32:26] Trustee Elliott (probable): are we opting in for if there's nothing to opt-in

[2:32:29] Trustee Elliott (probable): for because it's already mandated? What are we

[2:32:31] Trustee Elliott (probable): opting in for?

[2:32:31] Voice 5: It sounds like my reading, which I'm sure

[2:32:35] Voice 5: isn't fully understanding it yet but it seemed like there were risks with often opting in that

[2:32:40] Voice 5: weren't with not opting in and so why why is the why are we being recommended to opt in sort of

[2:32:46] Voice 5: like here not from you now but forward that request to the planners to the regional planning

[2:32:54] Voice 5: planners sorry

[2:32:55] Trustee Elliott (probable): and and yeah i'd like to get my set my questions done so it says that we're opting

[2:33:01] Trustee Elliott (probable): in to the short-term rental accommodation act so well and on page 330 the second paragraph

[2:33:08] Trustee Elliott (probable): under the short-term rental vacation act so which page three oh sorry 38 38 30 just says

[2:33:17] Trustee Elliott (probable): 330 for some reason but it's

[2:33:20] Voice 5: a little screwed up oh

[2:33:21] Trustee Elliott (probable): you're right so the act requires that

[2:33:23] Trustee Elliott (probable): platforms that advertise short term what were you saying sorry the second paragraph under

[2:33:29] Trustee Elliott (probable): short-term rental vacation act um oh

[2:33:34] Voice 7: this

[2:33:36] Trustee Elliott (probable): is like no no down another couple of pages

[2:33:39] Trustee Elliott (probable): yeah there so this one this may help with bylaw enforcement if the province shares that

[2:33:46] Trustee Elliott (probable): information with local governments the act authorizes disclosure of personal information

[2:33:50] Trustee Elliott (probable): collected by the province to be disclosed to local governments to support bylaw enforcement i think

[2:33:55] Trustee Elliott (probable): if you opt in then you get this cooperative registry where you can have the support i don't

[2:34:03] Trustee Elliott (probable): i don't know if this is just i think again we were all here we were saying we think i think

[2:34:08] Trustee Elliott (probable): yeah yeah yeah from my understanding the opting is in is written reference to the principal

[2:34:14] Trustee Elliott (probable): residence you're opting in that a short-term vacation rental look at this last one the last

[2:34:20] Trustee Elliott (probable): paragraph opting in would mean the provincial restriction will override any schemes the local

[2:34:26] Trustee Elliott (probable): trust committee had been active where there's inflation between them that's in reference to

[2:34:30] Trustee Elliott (probable): the principal residence requirement was my understanding it's in the short-term rental

[2:34:34] Trustee Elliott (probable): accommodation act yeah which so if we don't opt in the provincial legislation does not necessarily

[2:34:44] Trustee Elliott (probable): necessarily override so I think we do clarification yeah we do yeah absolutely

[2:34:53] Trustee Elliott (probable): request to register back to provide clarification in uh with what exactly does this mean does this

[2:35:01] Trustee Elliott (probable): apply I can see if um Robert is available he has you know there was a wealth of improving

[2:35:07] Trustee Elliott (probable): for me yeah um it's a good idea but

[2:35:10] Trustee Elliott (probable): you know okay so let's we're gonna have to see what this means

[2:35:16] Trustee Elliott (probable): for south fender i don't know if we can do we can take any action right now and you can understand

[2:35:24] Trustee Elliott (probable): what what it means yeah yeah um so i'll follow up with form b and c um whether there's analysis

[2:35:33] Trustee Elliott (probable): is coming out that gives me any further clarity and then if you can ask robert if you can tell

[2:35:40] Trustee Elliott (probable): at a glance you probably can't have a point it is it is confusing i mean the province just said

[2:35:46] Trustee Elliott (probable): okay legislation done passed it of course is going to be very confusing to apply to the

[2:35:51] Trustee Elliott (probable): honest trust area because we're special yes yes we are okay thanks for bringing that up

[2:35:57] Trustee Elliott (probable): because i i didn't tweak on that okay fireworks yes

[2:36:04] Voice 5: yes um so we i brought i brought the issue of

[2:36:12] Voice 5: considering whether we should ban fireworks on south pender right for environmental reasons

[2:36:18] Voice 5: and for noise and stress on animals and wildlife yeah domestic and wildlife reasons uh the we do

[2:36:27] Voice 5: not have the authority the trust does not have the authority over fireworks so we can't ban it

[2:36:33] Voice 5: we first thought we could send a letter to the authorities and request for them to ban it and

[2:36:38] Voice 5: with some assumption earlier on for me and at least that crd would be such an authority but

[2:36:44] Voice 5: they also do not have the authority i see a shape on the head there which to agree with me now um

[2:36:51] Voice 5: um so uh there's a there's a provincial fireworks regulation act and that's where it sits and that

[2:37:00] Voice 5: that act is apparently quite short but it gives things like periods where um where restrictions

[2:37:10] Voice 5: on fireworks can be uh can be done but not necessarily outside of that that time frame

[2:37:16] Voice 5: and what is that time frame again i have it here somewhere a couple of weeks around halloween yeah

[2:37:21] Voice 5: Yeah, October 24th to November 1st, so a very short window.

[2:37:27] Voice 5: We could voice to our local fire chiefs that we're concerned,

[2:37:34] Voice 5: and they can regulate it in that time frame, but that's it.

[2:37:39] Voice 5: So there's people from North Gander that have contacted me,

[2:37:42] Voice 5: Michelle Marston, who is doing some research on this

[2:37:46] Voice 5: and considering the options outside of what we have already explored.

[2:37:50] Voice 5: That doesn't go anywhere.

[2:37:52] Voice 5: And that would potentially mean lobbying to make some changes to the Act,

[2:37:59] Voice 5: which will be, you know, two or three or four years.

[2:38:02] Trustee Elliott (probable): Sorry, which Act? The Finance Trust?

[2:38:04] Trustee Elliott (probable): No,

[2:38:05] Voice 5: the Fireworks Regulation Act.

[2:38:07] Voice 5: Oh, okay.

[2:38:07] Voice 5: The Provincial Fireworks Regulation Act.

[2:38:09] Voice 5: So that's how they can get flexible in order to get anything.

[2:38:12] Voice 5: So to me, where it's leading me is, like, communication.

[2:38:16] Voice 5: Maybe we can do better communication.

[2:38:19] Voice 5: maybe we can put out some something on the what happens with fireworks uh what are the benefits

[2:38:26] Voice 5: what are the detriments there's like ptsd

[2:38:33] Voice 5: and and just have more education on it that's the only thing i can think okay

[2:38:37] Trustee Elliott (probable): but

[2:38:38] Voice 5: i think it's

[2:38:38] Voice 5: important still because we're spending so much time talking about setbacks and other things to

[2:38:44] Voice 5: protect the environment, then I can't think of anything worse than blowing up a bunch of smoke

[2:38:49] Voice 5: that you know is going to pollute the environment, just to go hooray for 10 minutes. Anyway, that's

[2:38:55] Voice 5: my overall stance on it.

[2:38:58] Trustee Elliott (probable): So yeah, education piece, maybe working together with the fire hall,

[2:39:07] Trustee Elliott (probable): and maybe doing it somewhat timely towards the end of summer, like September time frame.

[2:39:17] Trustee Elliott (probable): Yeah, is there a pets society, a rescue society?

[2:39:22] Trustee Elliott (probable): We

[2:39:22] Voice 5: don't have any pet societies, do we?

[2:39:25] Trustee Elliott (probable): Well, Northland does.

[2:39:26] Trustee Elliott (probable): Like, we have a RAU, a Gabriel, a rescue society for wildlife animals that are trapped, I don't

[2:39:32] Trustee Elliott (probable): know.

[2:39:33] Trustee Elliott (probable): It's mainly cats, wild cats care about animals.

[2:39:36] Trustee Elliott (probable): Right.

[2:39:37] Trustee Elliott (probable): But that's a good, thanks for doing that research.

[2:39:41] Trustee Elliott (probable): Thank you, Valke.

[2:39:43] Trustee Elliott (probable): Okay, thank you.

[2:39:44] Voice 7: so

[2:39:44] Trustee Elliott (probable): our next uh regular meeting is scheduled for may 10th uh 2024 at this very venue

[2:39:54] Trustee Elliott (probable): fireball and now with the remaining patient members of the

[2:39:58] Trustee Elliott (probable): open it up for town hall um yeah okay um

[2:40:04] Voice 3: i'm not sure whether it's too late to bring up something

[2:40:07] Voice 3: that we discussed at the workshops or can i do that at this point sure sure okay so i've noticed

[2:40:15] Voice 3: just after having our workshops and I started to go through what other

[2:40:20] Voice 3: islands have specifically for inside lot lines for houses,

[2:40:25] Voice 3: dwellings and accessory buildings, I can't find.

[2:40:29] Voice 3: And so then I started to compare by the minimum lot size in certain areas,

[2:40:40] Voice 3: like for example, RR2.

[2:40:41] Voice 3: two um

[2:40:42] Voice 3: i know in our area there couldn't be which is our r2 there can't be anything created on any

[2:40:48] Voice 3: lot created on uh interior um our non-waterfront lot that's created that's less than two acres

[2:40:54] Voice 3: although of course there were some before that was enacted and and a lot smaller than one acre

[2:41:01] Voice 3: on the waterfront right so that's where i for example where i sit on this island and probably

[2:41:07] Voice 3: probably many of the people are in similar RR2 categories.

[2:41:11] Voice 3: I can't find one of those instances on another island

[2:41:16] Voice 3: that has more than a 10-foot setback for inside lot lines.

[2:41:21] Voice 3: They all had.

[2:41:23] Voice 3: For example, I looked at, I think you're out.

[2:41:26] Voice 7: Gabriola?

[2:41:27] Voice 3: Oh, is it Gabriola? Sorry, I'm looking at Galeana.

[2:41:30] Voice 3: You're from Gabriola.

[2:41:31] Voice 3: And I think there was a village residential that had similar,

[2:41:35] Voice 3: that was equivalent to our RR2

[2:41:38] Voice 3: in that the lot couldn't be less than two acres,

[2:41:42] Voice 3: whatever it was.

[2:41:44] Voice 3: The larger ones,

[2:41:45] Voice 3: some of them had 20 foot inside lot setbacks

[2:41:49] Voice 3: for the larger properties.

[2:41:51] Voice 3: But so I'm just curious if,

[2:41:55] Voice 3: and another thing that I found really interesting,

[2:41:59] Voice 3: John Gaharchuk brought forward through his,

[2:42:02] Voice 3: he's not here, but I know he was sitting there.

[2:42:04] Voice 3: That's why I'm pointing to that there.

[2:42:06] Voice 3: uh and he sent in a letter uh showing the um information he'd gotten from islands trust

[2:42:13] Voice 3: map it so i finally got into that program myself which i couldn't do on my cell phone but i had to

[2:42:19] Voice 3: go to my desktop to do and i found it very interesting um especially about some people

[2:42:25] Voice 3: who were complaining loudly have houses that seem to be definitely uh less than 20 foot

[2:42:32] Voice 3: setbacks and um complaining about what neighbors might be building or or whatever um or or um also

[2:42:41] Voice 3: what one might do in an accessory building because they are supposed to be not for human habitation

[2:42:48] Voice 3: we've just built one that's obviously we know that it's not supposed to be for human habitation

[2:42:53] Voice 3: according to islands trust as an accessory dwelling unit and that's fine i'm it's my

[2:43:00] Voice 3: my sewing room but I pointed out because now 10 foot setbacks or you can still have a 10 foot

[2:43:07] Voice 3: setback for an accessory building but it must be a 20 foot setback for a house or a cottage right

[2:43:14] Voice 7: so

[2:43:15] Voice 3: I said well you know really I'm allowed to basically do anything in my in that building

[2:43:21] Voice 3: any time of the day or night nobody can stop me from going and sewing at three o'clock in the

[2:43:30] Voice 3: within the noise bylaw right so

[2:43:32] Voice 3: why are people so concerned about having a house or cottage because

[2:43:36] Voice 3: it's a similar thing there could be that similar kind of noise or whatever that was something that

[2:43:42] Voice 3: i that i didn't think about and uh went during the workshop and i'm wondering if there's any way that

[2:43:48] Voice 3: kim i know you've got limited resources or whatever or how could we find a chart um similar

[2:43:56] Voice 3: for house sizes showing what in actually equivalent lots uh um like rr2 as i said some rr2s

[2:44:07] Voice 3: i'm talking about say lots that can't be more than can't be less than two acres what they are

[2:44:13] Voice 3: allowed in all the other islands because it seems to me that we are now pretty much in that category

[2:44:20] Voice 3: anyway the most limited um on the southern gulf islands and i think maybe um maybe gordy knows

[2:44:28] Voice 3: more about that than i do probably don't

[2:44:30] Voice 7: get me going

[2:44:30] Voice 3: i like to hear it right because it seems

[2:44:36] Voice 3: we've really been we've we are now the most limited in in what i've looked at uh in the

[2:44:43] Voice 3: southern gulf islands and why is this it's i don't think first nations have any involvement

[2:44:49] Voice 3: so much in that although they've been they were trying it was the former trustees were trying to

[2:44:55] Voice 3: bring that to bear with using 123 as a guideline for anybody that was going to um 123 with the

[2:45:03] Voice 3: first nations involvement in case anybody needed to have a um uh you know what i'm talking about

[2:45:10] Voice 3: a variance right so that's why i think it's really important for people to understand what's actually

[2:45:16] Voice 3: what's actually allowed on the other islands in the

[2:45:20] Voice 3: southern gulf islands and to see just what

[2:45:22] Voice 3: the former trustees did and the um and this happened very quickly in terms of in terms of

[2:45:30] Voice 3: covid and all of that how that was put together and i wonder if there's any way that we could get

[2:45:36] Voice 3: something that in this decision-making process that's going on to show okay if

[2:45:42] Voice 3: you're if your lot category is created based on two acres or you know that type

[2:45:52] Voice 3: of thing yeah you understand I hope you're looking

[2:45:56] Trustee Elliott (probable): to do a comparison

[2:45:58] Voice 3: but

[2:46:00] Voice 3: just say that we that we are uh i think we're the we have the most strict guidelines special

[2:46:08] Voice 3: yeah we're special yeah no yeah exactly that that's what we are

[2:46:18] Trustee Elliott (probable): it's

[2:46:19] Voice 3: like we're trying to be uh carmel i

[2:46:22] Voice 5: can answer a little bit of that i've done a quick

[2:46:24] Voice 5: bit of that research and we are the only island galliano does have a 20 foot setback but not in

[2:46:33] Voice 3: village residential windows which is the same sort of category but in terms of lots that can be

[2:46:39] Voice 3: created i looked at that yeah what

[2:46:42] Voice 5: i'm referring to is rural residential because all islands have

[2:46:46] Voice 5: so many different zones it gets pretty hard to differentiate which which one so we focused on

[2:46:55] Voice 5: rural residential which seems to be across all the belf islands and

[2:46:59] Voice 5: but in particular the south

[2:47:01] Voice 5: southern belf islands which is what i focused on um we are the only one other than that exception

[2:47:11] Voice 5: at Galliano and I it was a while ago that I did I did that

[2:47:16] Voice 7: but

[2:47:16] Voice 5: yes 25 that means

[2:47:19] Voice 5: North Pender just did a LUB review and they did not touch setbacks which have been the same for

[2:47:25] Voice 5: years and so it's reasonably easy to run through the different LUBs for the different islands

[2:47:36] Voice 5: if you focus on certain words and you I think get a pretty good reflection on what each island has

[2:47:44] Voice 5: and there's

[2:47:45] Voice 5: no doubt they're different um just just to follow up on that I mean the the seaside

[2:47:52] Voice 5: setback is a different issue across the different you know the

[2:47:57] Voice 5: front ocean front I guess I'm trying

[2:48:00] Voice 5: to say this is definitely uh different across the different islands but side setbacks and back from

[2:48:08] Voice 5: inland print setbacks are generally pretty nice to see

[2:48:11] Voice 5: so

[2:48:13] Voice 3: we've definitely changed on on on that with the last bylaw

[2:48:18] Voice 3: can i say one other thing

[2:48:20] Voice 7: um

[2:48:21] Voice 3: when uh wait your turn there's

[2:48:24] Voice 3: there's a lot of

[2:48:29] Voice 3: so when um i know people are saying that um especially today i remember hearing this that

[2:48:39] Voice 3: you know you said that you would need scientific data or whatever to to be making up your mind

[2:48:47] Voice 3: to change anything and the way i recall that in the beginning was that you guys wanted you to

[2:48:55] Voice 3: who wanted scientific data to show that we needed to have

[2:48:59] Voice 3: what was passed in the last bylaw.

[2:49:01] Voice 3: So I think that we need scientific data to say why

[2:49:07] Voice 3: it had to happen in the last time.

[2:49:11] Voice 3: And especially with this rural residential

[2:49:13] Voice 3: needing 10 foot side setbacks.

[2:49:17] Voice 3: One thing that I wanted to say is most of it

[2:49:20] Voice 3: was about rural character.

[2:49:22] Voice 3: character and so can we differentiate between residential and rural because we have a rural

[2:49:29] Voice 3: category and we have rural residential right but people keep not wanting to focus on the idea that

[2:49:36] Voice 3: this is a residential area

[2:49:38] Voice 7: it's

[2:49:39] Voice 3: not a rural farm area you know not farm but sort of in in between

[2:49:43] Voice 3: the two you know unless maybe the one make it so the properties are have to be i mean we're

[2:49:51] Voice 3: not going to change the OCP at this point. But that's just a

[2:49:56] Voice 3: point that I thought was important. And I know you were

[2:49:58] Voice 3: doing work on it before.

[2:50:07] Voice 7: I

[2:50:08] Voice 5: just, we were talking about ABC. And I happen to, I guess, I

[2:50:14] Voice 5: think I'm a member of the ABC.

[2:50:20] Voice 5: Just wondering if I'm looking for a little direction, should

[2:50:25] Voice 5: Should the, as the APC is not met, and so, of course, we don't know the structure or whatever, the chair and all that sort of thing.

[2:50:36] Voice 5: Should the APC meet prior to its first referral, or can all that business be accommodated during the first meeting?

[2:50:48] Voice 5: So, like, in other words, you're supposed to be a chair, and I think a secretary appointed.

[2:50:57] Voice 5: And I'm

[2:50:58] Voice 4: just kind of wondering, as one of the members, because I don't

[2:51:01] Trustee Elliott (probable): think any of us know.

[2:51:02] Trustee Elliott (probable): That's generally done at

[2:51:03] Trustee Elliott (probable): the first meeting.

[2:51:05] Trustee Elliott (probable): Then that's your first order of business, is electing your chair and your vice chair.

[2:51:09] Trustee Elliott (probable): to us okay thank you

[2:51:11] Voice 7: yeah so you

[2:51:12] Trustee Elliott (probable): don't need to meet until you've given your first yeah

[2:51:16] Voice 7: notification

[2:51:16] Trustee Elliott (probable): of everything it would be great to have uh maybe just for that but

[2:51:22] Trustee Elliott (probable): i like the idea of the informal hey here's for a rat

[2:51:26] Trustee Elliott (probable): you know expect an email

[2:51:28] Trustee Elliott (probable): if you are still on

[2:51:29] Trustee Elliott (probable): the agency i'm sure you are nobody's removed anyone um but yeah i i if there's nothing else

[2:51:38] Trustee Elliott (probable): we do have some closed uh meeting oh is there any final oh oh

[2:51:46] Trustee Elliott (probable): as a

[2:51:47] Voice 4: member of the public uh

[2:51:49] Voice 1: -huh okay

[2:51:50] Voice 4: so i'm always struck or i've been struck in the past by

[2:51:55] Voice 4: how reconciliation efforts um have focused on staff being very effective at it the island's trust

[2:52:05] Voice 4: and others not so much i've heard this many times and i think you know we have to reflect on paul

[2:52:14] Voice 4: and monica and the

[2:52:16] Voice 4: kind of progress they have made

[2:52:17] Voice 7: um

[2:52:18] Voice 4: actually far more than the honest trust

[2:52:21] Voice 4: you know

[2:52:22] Voice 4: because they've been at it for a long time and they've been incredibly successful

[2:52:26] Voice 4: and i just think we really need to acknowledge that there are people in these on these islands

[2:52:33] Voice 4: I should say, that have done a phenomenal job and I think it would be healthy for the trust to say

[2:52:41] Voice 7: this

[2:52:43] Voice 4: has actually happened.

[2:52:44] Voice 4: We've had a lot of people that have done a lot of groundwork.

[2:52:48] Voice 4: So that's one point.

[2:52:49] Voice 4: And the other point is, in respect of this nonconforming grandfather clause disappearing, as far as I'm concerned, what happens is, whoosh, they're all subject to your bylaws,

[2:53:02] Voice 4: which your bylaws say they're prohibited and there is nothing that says you can't pass a

[2:53:08] Voice 4: standing resolution that says we are not going to enforce on these bylaws until x date

[2:53:15] Voice 7: period

[2:53:16] Voice 4: to give people some certainty and i have to say that you know a one size fits all recommendation

[2:53:25] Voice 4: bothers the hell out of me as an elected official because all of our islands are different and i

[2:53:30] Voice 4: And I know Galmiano is going to have a much different reaction than Seth Penner.

[2:53:34] Voice 4: And I can tell you that Saturn Island, which has virtually no accommodation other than STVRs, a couple, right, is likely going to have a different view of that recommendation.

[2:53:48] Voice 4: And I think somebody made the point, I don't know whether it was Dag or which one of you guys, that STVRs are really good for families.

[2:53:56] Voice 4: and sure you got poets go here but let's try and bring a family with three kids to poets go

[2:54:02] Voice 4: unless they're extraordinarily wealthy like you

[2:54:05] Voice 4: know have the income of a vice chair for the

[2:54:08] Voice 4: island's trust

[2:54:35] Trustee Elliott (probable): Oh, I know. It's Christian.

[2:54:38] Trustee Elliott (probable): Oh, yeah.

[2:54:39] Voice 4: I know that Toby was dying it, but I think it's good.

[2:54:46] Trustee Elliott (probable): Thank you all very much.

[2:54:50] Voice 3: No, that's really going to be changed.

[2:54:52] Voice 3: I'm sorry.

[2:54:54] Voice 3: Is that it?

[2:54:56] Trustee Elliott (probable): A little bit the other way.

[2:54:57] Trustee Elliott (probable): Yes.

[2:54:58] Voice 3: Okay.

[2:54:58] Trustee Elliott (probable): Sorry about that.

[2:55:00] Trustee Elliott (probable): Thank you for bringing the film.

[2:55:21] Trustee Elliott (probable): I'm trying to see if I can pass or pass a resolution okay yeah well there's still an

[2:55:26] Trustee Elliott (probable): open meeting you know hi we

[2:55:30] Voice 4: need to i'll

[2:55:32] Trustee Elliott (probable): drive you yeah we're

[2:55:33] Voice 4: going into a

[2:55:34] Trustee Elliott (probable): camera now yeah we are

[2:55:35] Trustee Elliott (probable): shortly shortly yeah we don't have the right to i want to put a put a resolution on the floor

[2:55:42] Trustee Elliott (probable): you know as per the discussion that we've had that okay so i'm just going to say i move that

[2:55:48] Trustee Elliott (probable): that South Pender Local Trust Committee

[2:55:50] Trustee Elliott (probable): has a standing resolution

[2:55:54] Trustee Elliott (probable): not to enforce bylaw infractions

[2:56:01] Trustee Elliott (probable): on currently operating STVRs

[2:56:04] Trustee Elliott (probable): until the South Pender Local Trust Committee

[2:56:10] Trustee Elliott (probable): has had an opportunity to review and understand

[2:56:16] Trustee Elliott (probable): the, what is it called?

[2:56:20] Trustee Elliott (probable): The local statutes amendment.

[2:56:21] Trustee Elliott (probable): Yes, the statute amendment.

[2:56:23] Trustee Elliott (probable): for the

[2:56:24] Trustee Elliott (probable): short-term vacation rentals accommodations there is a separate act actually

[2:56:30] Trustee Elliott (probable): yeah rental accommodation act i i i do so i'm not going to second it just because i actually don't

[2:56:40] Trustee Elliott (probable): know if what paul is saying is true i don't think we are legal non-conforming and probably often

[2:56:46] Trustee Elliott (probable): in that's my reading of it um i think he just said it is so just in case i i wouldn't feel

[2:56:56] Trustee Elliott (probable): comfortable with this i'm not because that means you can't have any enforcement the opting in is

[2:57:03] Trustee Elliott (probable): only in regards to the principal residence requirement yeah page two of three three zero

[2:57:10] Trustee Elliott (probable): staff understand the regulations that bring the act into enforce will include the ability for any

[2:57:15] Trustee Elliott (probable): municipality but with lt lc lca sorry that are currently not included in the principal

[2:57:23] Trustee Elliott (probable): residence required for a short-term vacation rental to opt-in it's the only this the ltc

[2:57:29] Trustee Elliott (probable): would be opting into is that requirement that in order to operate a short-term vacation rental

[2:57:36] Trustee Elliott (probable): it must be your principal residence although if the ltc opts in right now

[2:57:42] Trustee Elliott (probable): What that would mean is that if somebody were to come forward with a temporary use permit, the LTC has to ensure that that temporary use is within their principal residence.

[2:57:56] Trustee Elliott (probable): Yeah. If the LTC does not opt in, stays exempt,

[2:58:01] Trustee Elliott (probable): if a TUP comes forward and it's for somebody who owns a property in Victoria or Vancouver and has a house here or whatever size in it, 25% of the year, they're

[2:58:13] Trustee Elliott (probable): able to apply for a TUP.

[2:58:16] Trustee Elliott (probable): That's what the LTC is opting into is the principal residence requirement.

[2:58:20] Trustee Elliott (probable): requirement that being said it really sounds like the ltc needs way more information and my advice

[2:58:28] Trustee Elliott (probable): would be to go back to our request executive committee to put together a report a request

[2:58:37] Trustee Elliott (probable): staff to put together a report regarding the implications of opting in or not opting in

[2:58:42] Trustee Elliott (probable): which this report is not included unfortunately but

[2:58:47] Voice 9: it's not the implications of opting in because

[2:58:49] Voice 9: Because if it's the act removes legal non-conformity.

[2:58:52] Voice 9: That's a

[2:58:52] Trustee Elliott (probable): whole other thing.

[2:58:53] Trustee Elliott (probable): Yes.

[2:58:53] Voice 9: That's a whole other thing.

[2:58:54] Voice 1: But that's what she's getting at.

[2:58:56] Voice 9: Yeah.

[2:58:56] Voice 9: But you have until May.

[2:58:58] Voice 9: I don't, I would like to see us get confirmation that that's the thing before we have a standard

[2:59:05] Voice 9: resolution.

[2:59:05] Voice 9: Because I don't even know, I don't even know your bylaws enough to say, I don't know.

[2:59:12] Trustee Elliott (probable): I don't feel comfortable with that.

[2:59:13] Trustee Elliott (probable): Okay.

[2:59:14] Voice 3: I don't think it's going to

[2:59:15] Trustee Elliott (probable): be until May, right?

[2:59:16] Trustee Elliott (probable): That's right.

[2:59:17] Trustee Elliott (probable): I thought it was March.

[2:59:18] Voice 3: Yeah.

[2:59:18] Voice 3: by the

[2:59:20] Trustee Elliott (probable): time we have our um special meeting it's already right that was

[2:59:26] Voice 3: my urgency

[2:59:27] Voice 3: we

[2:59:28] Trustee Elliott (probable): can we can revisit that this in may in march well that's another thing is

[2:59:35] Trustee Elliott (probable): i think it's larger than this ltc i think no i understand that but i'm saying that we

[2:59:42] Trustee Elliott (probable): are still responsible for looking after south penn absolutely and if we're not going to have

[2:59:46] Trustee Elliott (probable): our meeting until after this has come into effect, we put our residents who are

[2:59:53] Trustee Elliott (probable): currently operating in STVR at risk and that is irresponsible of us. So I'm saying

[3:00:00] Trustee Elliott (probable): that in order to bridge that gap yeah we just put in a temporary um standing resolution and we can

[3:00:09] Trustee Elliott (probable): put a date on it i'm happy to say you know six months like give us six months from may 1st so

[3:00:15] Trustee Elliott (probable): within that six month period we have to deal with it that should give um the regional planning time

[3:00:20] Trustee Elliott (probable): executive committee time and come back to us and if something comes back to us sooner

[3:00:24] Trustee Elliott (probable): we can reverse that so it sounds like we really need to hear from bylaw enforcement

[3:00:30] Trustee Elliott (probable): perhaps something from warren and also from david marler just to ensure as yeah it's i'm not i'm

[3:00:39] Trustee Elliott (probable): still not clear that

[3:00:41] Voice 9: that provincial legislation because my yeah my impression was you had to

[3:00:46] Voice 9: opt in for any of the short-term vacation rental act accommodation act to apply to the local trust

[3:00:53] Voice 9: committee area i i but this seems it seems contradictory yeah that's why i'm thinking

[3:00:59] Voice 9: so we could add

[3:01:01] Trustee Elliott (probable): this to the agenda perhaps for a special meeting in march yeah we probably should

[3:01:05] Trustee Elliott (probable): again that's what i'm asking if we get some more feedback let's add yeah and we can so request

[3:01:11] Trustee Elliott (probable): staff to add the um any update on um implications of the rent short-term rental accommodations

[3:01:21] Trustee Elliott (probable): reservations act before south pender uh bylaws on march special meeting yeah we have an update

[3:01:29] Trustee Elliott (probable): and if not we can maybe we'll do

[3:01:32] Trustee Elliott (probable): some more research and then yeah okay because i'm like

[3:01:35] Voice 9: yeah yeah

[3:01:36] Trustee Elliott (probable): so

[3:01:37] Voice 9: that was a resolution but do you just can we just do we need a resolution

[3:01:42] Voice 9: there was a motion all

[3:01:44] Trustee Elliott (probable): right i don't like emotion yes we should have it so there is

[3:01:48] Trustee Elliott (probable): is actually a resolution okay so yes i move that um the that staff adds the agenda for the

[3:01:56] Trustee Elliott (probable): march or

[3:01:58] Voice 9: whatever the next special meeting electronic special meeting electronic special

[3:02:01] Voice 9: meeting an update on the implications of

[3:02:06] Trustee Elliott (probable): the so or of the short-term rental accommodations act

[3:02:12] Trustee Elliott (probable): act on the south pender non-conforming legal non-conforming short-term vacation rentals

[3:02:19] Trustee Elliott (probable): um sure to the agenda that sounds

[3:02:23] Voice 5: great does that mean that the public knows that a decision

[3:02:28] Voice 5: may be made at that meeting on that topic yeah

[3:02:30] Trustee Elliott (probable): and that's the importance of having the resolution is

[3:02:33] Trustee Elliott (probable): that now it'll be included in the notice that gets circulated yeah so

[3:02:37] Voice 5: what about when it says update

[3:02:39] Voice 5: date is that enough to say to to notice to give notice that a decision might be made we

[3:02:45] Trustee Elliott (probable): can send

[3:02:46] Trustee Elliott (probable): out in our email subscriber list when we send out the notice we can add a little blurb that says

[3:02:51] Trustee Elliott (probable): that the lgc will be discussing this there may be a decision yeah yeah that's a really good point

[3:02:56] Trustee Elliott (probable): please remind me we'll remind each other yeah

[3:03:01] Trustee Elliott (probable): yeah and more than likely this update will either come

[3:03:05] Trustee Elliott (probable): come from Stefan, David Marlor, and also

[3:03:11] Trustee Elliott (probable): Warren Damon.

[3:03:14] Trustee Elliott (probable): All right,

[3:03:15] Voice 9: so do you want a seconder?

[3:03:17] Trustee Elliott (probable): I seconded it.

[3:03:18] Trustee Elliott (probable): Seconded it by Trustee Evans.

[3:03:19] Trustee Elliott (probable): All those in favor?

[3:03:20] Trustee Elliott (probable): All those in favor.

[3:03:20] Trustee Elliott (probable): And that is carried.

[3:03:21] Trustee Elliott (probable): Thank you.

[3:03:22] Trustee Elliott (probable): We're going to close the meeting.

[3:03:26] Trustee Elliott (probable): Emily, if you are still there, let me know.

[3:03:29] Trustee Elliott (probable): Thanks a lot.

[3:03:30] Trustee Elliott (probable): Yeah, amazing.

[3:03:32] Trustee Elliott (probable): In the minute.

[3:03:33] Trustee Elliott (probable): what the agenda said so well done everyone so i'd just like to rise and report from our closed

[3:03:41] Trustee Elliott (probable): meeting that the south pender island local trust committee has appointed paul petrie to the south

[3:03:48] Trustee Elliott (probable): pender island advisory planning commission um starting immediately and the term will end

[3:03:54] Trustee Elliott (probable): january 1st 2026 so now we have a complete commission congratulations and uh we'll take

[3:04:00] Trustee Elliott (probable): I think I can send all those in favor to adjourn.

[3:04:02] Trustee Elliott (probable): All right.

[3:04:03] Trustee Elliott (probable): Adjourned.

[3:04:04] Trustee Elliott (probable): Thank you, Emily.

[3:04:06] Trustee Elliott (probable): Thank you, Emily.

[3:04:07] Trustee Elliott (probable): Happy Friday.

[3:04:08] Trustee Elliott (probable): Happy Friday.

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 1 of 7 
 
South Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
February 2, 2024 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Dag Falck, Local Trustee 
 Kristina Evans, Local Trustee 
  
Staff Present: Kim Stockdill, Island Planner 
 Carly Bilney, Recorder (electronic) 
  
Others Present: Chief Eric WIĆKINEM Pelkey, Tsawout First Nation, W
̱
SÁNEĆ Leadership Council 
 Paul Brent, Capital Regional District Electoral Area Director 
  
 There were approximately fifteen (15) members of the public present. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 10:31 a.m. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
 
2. OPENING AND WELCOME - CHIEF ERIC W
̱
IĆKINEM PELKEY 
Chief Eric WIĆKINEM Pelkey provided a welcome and shared stories that described one of the 
basic beliefs of the Tsawout First Nation – that all things are put here to be shared for the 
benefit of all. 
 
3.  APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Add Fireworks Report at 17.2 New Business 
 
By general consent, the agenda was adopted as amended. 
 
There was a discussion regarding moving Item 13.1 (Monica and Paul Petrie re First Nation 
Consultation - Bylaw No. 123) to discussion under 16.6 (Reconciliation and First Nation 
Relationship Building). The agenda was not changed as a result. 
 
 
  
A D O P T E D 

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 2 of 7 
 
4. TRUSTEE REPORT 
Trustee Evans commented on recent meetings she attended and will report on them in her 
monthly updates.  
Trustee Falck commented on the importance of good process in order to achieve a good 
outcome; he noted that a large component of good process is effective communication. 
 
5. CHAIR'S REPORT 
Chair Elliott made the following comments:  
 The Reconciliation Learning Group kicked off on January 24, 2024 – a new initiative 
supported by Culturally Committed to foster education and learning for Trustees 
 Budget refinement continues as the Trust continues to work towards drafting a budget 
 Local governments are struggling with how to deal with anticipated tax increases 
 
6. ELECTORAL AREA DIRECTOR'S REPORT 
Capital Regional District Electoral Area Director Paul Brent reported on a number of meetings he 
recently attended and made the following comments: 
 There is emphasis on trying to develop more affordable and accessible housing on the 
islands; this is a slow process that has had some small success like permitting trailers and 
recreational vehicles if they are hooked up to septic systems 
 $2.75 million has been made available to support a twenty-unit project on Galiano 
 The Province announced grants through the Secondary Suite Incentive Program to 
encourage homeowners to provide housing at sub-market values 
 The Ptarmigan Arts Centre received a grant from the Capital Regional District 
 Island Coastal Economic Trust provided funding for improved transportation on Pender 
Island 
 Shauna Huculak engages with First Nations in their work as the Capital Regional District 
Archaeologist 
 The Rural Housing Strategy will be sent to the Local Trust Committee when it becomes 
available 
 
7. TOWN HALL AND QUESTIONS 
Town hall was held and the following comments were made:  
 The recent approval of secondary suites by the Capital Regional District does not 
override local bylaws 
 It would be beneficial to have Shauna Huculak present to a South Pender Island Local 
Trust Committee meeting like they did on Mayne Island 
  

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 3 of 7 
8. COMMUNITY INFORMATION MEETING – None 
9. PUBLIC HEARING – None 
10. MINUTES 
10.1 Adopted South Pender Island Local Trust Committee Minutes Dated November 10, 
2023 (for Information) 
Received for information. 
10.2 Section 26 Resolutions-without-meeting Dated January 2024 
Received for information. 
10.3 Advisory Planning Commission Minutes – None 
11. BUSINESS ARISING FROM THE MINUTES 
11.1 Follow-up Action List Dated Jan 2023 
Received for information. 
12. DELEGATIONS – None 
13. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted on the Local Trust 
Committee webpage 
13.1 Monica and Paul Petrie re First Nation Consultation – Bylaw No. 123  
The correspondence item was received. 
14. APPLICATIONS AND REFERRALS 
14.1 North Pender Island Local Trust Committee Referral for Draft Bylaw No. 234 (for 
Response) 
Comments were made that North Pender Island and South Pender Island have separate 
Land Use Bylaws and Official Community Plans so approval of this draft Bylaw would not 
affect South Pender Island if approved. 
SP-2024-001 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee interests are unaffected by the 
North Pender Island Local Trust Committee Draft Bylaw No. 234. 
CARRIED  
 
  

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 4 of 7 
15. LOCAL TRUST COMMITTEE PROJECTS 
15.1 Minor Land Use Bylaw Amendments Project – Staff Report 
Island Planner Stockdill reviewed the Staff Report relating to the Minor Land Use Bylaw 
Amendments Project. Discussion was held about the project timeline and the following 
comments were made: 
 Preference was expressed for not rushing through the Project 
 There has not yet been an opportunity to discuss the workshops recently held 
individually by each local Trustee 
 Preference was expressed for in-person Community Information Meetings at a 
larger venue on North Pender Island 
 Topics that were not identified as major topics in the Project should be discussed 
 The Local Trust Committee needs to determine what topics will be covered in each 
Community Information Meeting, and how they should be structured to provide 
time to discuss each topic 
Discussion was held about how to coordinate reporting from the workshops so input 
from community members can be analyzed; the following comments were made: 
 The workshops held individually by each Trustee were great – lots of perspectives 
from community members were shared 
 The Island Planner’s intent is to gather summaries from the workshops and minutes 
from the two Community Information Meetings then send them to the Advisory 
Planning Commission for comment 
 It is important to identify specific topics on which the Advisory Planning 
Commission should focus its discussion and attention 
 The Local Trust Committee should identify any other topics on which the Advisory 
Planning Commission should focus its deliberations – in addition to the four major 
topics outlined in the staff report 
 A special electronic meeting could potentially be held on March 7, 2024 
 Staff can consider sending an informal email to update Advisory Planning 
Commission members on the Project thus far 
 
SP-2024-002 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee give direction to staff to 
schedule an electronic special meeting to discuss the Community Information 
Meetings for the Minor Land Use Bylaw Amendments Project.  
CARRIED 
 
SP-2024-003 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee request that staff revise the 
Minor Land Use Bylaw Amendments Project Charter to the updated timeline. 
CARRIED 
 

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 5 of 7 
16. REPORTS 
16.1 Work Program Reports 
16.1.1 Active Projects Report Dated Jan 2023 
Received for information. 
16.1.2 Future Projects Report Dated Jan 2023 
Received for information. 
16.2 Applications Report Dated Jan 2023 
Received for information. 
16.3 Trustee and Local Expense Report Dated Dec 2023 
Received for information. 
16.4 Adopted Policies and Standing Resolutions 
Received for information. 
16.5 Local Trust Committee Webpage 
16.6 Reconciliation and First Nation Relationship Building 
Monica Petrie reviewed the report related to Reconciliation and First Nation 
Relationship Building as included on pages 34-35 of the agenda.  
It was noted that plans are in place for another SENĆOŦEN language workshop on 
March 20 at the Pender Library (not March 27 as stated in the agenda). 
16.7 Islands Trust Conservancy Report – None 
Comments were made about how increasingly projects are only receiving grants if they 
are co-developed with First Nations.  
 
17. NEW BUSINESS 
17.1 Housing Statute Changes to British Columbia Legislation – Staff Memo 
Received for information. Discussion ensued and the following comments were made: 
 If a proposed bylaw for a residential density rezoning is consistent with the Official 
Community Plan, the Local Trust Committee is not allowed to hold a Public Hearing 
 There are big implications for the Local Trust Committee to consider before 
deciding whether to opt into the Province’s principal residence requirement for 
short term rental accommodations 
 A special meeting might be needed to discuss this topic before May 1, 2024 when 
the Short-Term Rental Accommodation Act removes legal nonconforming 
protection for short-term rental accommodation uses 

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 6 of 7 
 An analysis of the implications of the legislation is needed as is communication to 
the public about the changes 
 
17.2 Fireworks Report 
Trustee Falck reported that fireworks are legislated under the provincially regulated 
Fireworks Act, and therefore the Islands Trust and the Capital Regional District do not 
have authority to restrict their use. He noted that local Fire Chiefs can regulate 
fireworks within timeframes specified in the Act, and commented that better 
communication on the topic may be warranted. 
 
18. UPCOMING MEETINGS 
18.1 Next Regular Meeting Scheduled for May 10, 2024 at the Fire Hall, Pender Island 
 
19. TOWN HALL  
Town hall was held and the following comments were made: 
 It is important to compare allowances and restrictions on other Gulf Islands, specifically 
regarding lot lines for dwellings, and to understand why South Pender is one of the most 
limited 
 Scientific data should be available to explain why South Pender Island has a 10-foot setback 
for inside lot lines 
 Business related to forming a new Advisory Planning Commission (e.g. selecting a Chair) can 
be accommodated during the first meeting of the Advisory Planning Commission 
 There are people on the islands who have done a phenomenal job of making progress on 
relationship building with First Nations, such as Monica and Paul Petrie 
 
Discussion was held about whether the South Pender Island Local Trust Committee should have 
a standing resolution not to enforce bylaw contraventions on currently operating short-term 
vacation rentals until the Local Trust Committee has reviewed the Short-term Rental 
Accommodation Act. The following comments were made: 
 The Local Trust Committee needs more information about this topic 
 Those on the email subscriber list should be notified that the Local Trust Committee may 
discuss this topic at the electronic special meeting and that a decision may be made 
 
SP-2024-004 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee request that staff add to the 
agenda of the next electronic special meeting an update on the implications of 
the Short-Term Rental Accommodation Act on South Pender legal non-
conforming Short-term Vacation Rentals to the agenda. 
CARRIED 

South Pender Local Trust Committee 
Regular Business Meeting 
February 2, 2024 ADOPTED Page 7 of 7 
 
20. CLOSED MEETING (Distributed Under Separate Cover) 
20.1 Motion to Close the Meeting 
SP-2024-005 
It was Moved and Seconded, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1) (a) for the purpose of considering:  
personal information about an identifiable individual who holds or is 
being considered for a position as an officer, employee or agent of the 
municipality or another position appointed by the municipality; 
AND that the recorder and staff attend the meeting. 
CARRIED 
 
20.2 Recall to Order 
20.3 Rise and Report 
Chair Elliott reported that the South Pender Island Local Trust Committee has appointed 
Paul Petrie to the Advisory Planning Committee. 
 
21. ADJOURNMENT 
By general consent the meeting was adjourned at 1:40 pm. 
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_________________________ 
Carly Bilney, Recorder