Thetis Island Local Trust Committee regular meeting, February 6, 2024

[0:00:00] Voice 6: this meeting is being recorded apologies

[0:00:37] Trustee Elliott (probable): to members of the public who are waiting we're uh

[0:00:39] Trustee Elliott (probable): just flying in here and uh it

[0:00:45] Voice 5: didn't help the ferry was late oh

[0:00:46] Trustee Elliott (probable): yeah it didn't help the ferry

[0:00:47] Trustee Elliott (probable): thank you i was wondering if there was a valid excuse for our uh there we go slight lateness

[0:00:57] Trustee Elliott (probable): but good morning everyone

[0:00:59] Trustee Elliott (probable): for coming today

[0:01:07] Trustee Elliott (probable): I'd just like to thank everyone for coming together

[0:01:10] Trustee Elliott (probable): to the regular business meeting for the Thetis Island Local Trust Committee

[0:01:14] Trustee Elliott (probable): I am Toby Elliott, your chair

[0:01:17] Trustee Elliott (probable): from Gabriela Island in Sunim First Nation Territory

[0:01:21] Trustee Elliott (probable): I'm joined by your two local trustees

[0:01:23] Trustee Elliott (probable): trustees trustee luckham peter luckham over there checking into

[0:01:28] Voice 5: oh

[0:01:30] Trustee Elliott (probable): looking for lights yes

[0:01:31] Voice 5: and

[0:01:32] Trustee Elliott (probable): trustee hunter and we're also joined by uh our planner margo thomaitis this is her first

[0:01:41] Trustee Elliott (probable): meeting with us um as the local planner for the thetis island local trust committee

[0:01:46] Trustee Elliott (probable): and we're also joined by vicky bachman in the background as a minute taker

[0:01:52] Trustee Elliott (probable): Hi, Vicki. Good morning, Vicki.

[0:01:54] Trustee Elliott (probable): Good morning. And joining us for the first time, our meeting

[0:01:58] Trustee Elliott (probable): administrator, Jennifer Isaac. Good morning, everybody.

[0:02:03] Voice 3: Nice to be here.

[0:02:05] Voice 3: Well,

[0:02:05] Voice 8: welcome aboard.

[0:02:07] Trustee Elliott (probable): Thank you for joining

[0:02:08] Voice 3: us. Thank you. So you are

[0:02:10] Trustee Elliott (probable): on Vibrella Island?

[0:02:12] Voice 3: Yes. Yeah.

[0:02:14] Trustee Elliott (probable): Okay, great. So

[0:02:16] Trustee Elliott (probable): we're trying a new setup where we've got a meeting administrator

[0:02:19] Trustee Elliott (probable): facilitator in the background and so we're all learning together how how to

[0:02:25] Trustee Elliott (probable): bring this about so I'd like to begin by acknowledging that the land and waters

[0:02:31] Trustee Elliott (probable): on which we gather is in the traditional territory of the Coast Salish peoples in

[0:02:36] Trustee Elliott (probable): particular Thetis Island and Penelakut Islands and the Associated Islands and

[0:02:40] Trustee Elliott (probable): waters here are home to the Penelakut and Liaxin First Nations now the Thetis

[0:02:46] Trustee Elliott (probable): Island Local Trust Committee is committed to reconciliation and the acknowledgement of Indigenous

[0:02:51] Trustee Elliott (probable): place and history and to continue building relationships with the people of these lands

[0:02:57] Trustee Elliott (probable): and waters. The Hul'q'umi'num speaking peoples have maintained their connection to this area

[0:03:03] Trustee Elliott (probable): and we want to acknowledge that historical and present day relationship to the land and culture

[0:03:09] Trustee Elliott (probable): that continues to inform and hopefully shape our decisions today so that we can work together in a

[0:03:15] Trustee Elliott (probable): good way um and so i'll call the meeting to order i apologize for the lateness

[0:03:23] Trustee Elliott (probable): and we'll move to approve the agenda is there any additions or changes uh trustees or staff to

[0:03:31] Trustee Elliott (probable): suggest none

[0:03:32] Voice 5: for me for

[0:03:33] Trustee Elliott (probable): the agenda none no

[0:03:34] Trustee Elliott (probable): okay we'll take it by a general consent that the agenda

[0:03:38] Trustee Elliott (probable): is adopted and just a note I'm wondering if the the viewing for these streaming

[0:03:52] Trustee Elliott (probable): Jennifer it's sort of a big black screen I don't know if that's what the public

[0:03:56] Trustee Elliott (probable): is seen or are they seeing the view from the room I

[0:04:00] Voice 3: believe they'll be seeing the

[0:04:02] Voice 3: view from the room that's what I'm seeing and it says everything's

[0:04:07] Voice 3: recording and that it's live looks like okay everything's operational i believe on my end

[0:04:13] Trustee Elliott (probable): thanks it's just how it's showing up on my screen that's great i wanted to check thank you

[0:04:17] Trustee Elliott (probable): for that okay um excellent so we'll move into and we can take our time this is the example time for

[0:04:24] Trustee Elliott (probable): the speaker i sometimes

[0:04:26] Voice 1: tend to rush

[0:04:27] Trustee Elliott (probable): in when we when we come in a little bit late and go okay

[0:04:29] Trustee Elliott (probable): let's get all the business done but um trustees uh would either of you like to offer reports and

[0:04:38] Trustee Elliott (probable): some notes on community activity or anything that you've been engaged in over the last it's been

[0:04:44] Trustee Elliott (probable): three months since we've met well go ahead uh

[0:04:49] Voice 7: according to what i had last meeting uh of course

[0:04:53] Voice 7: the cuber is now back in service with a new name which reflects the name of the penelakut tribe

[0:05:02] Voice 7: great

[0:05:03] Voice 6: um

[0:05:04] Voice 7: and the crew is now on a seven on seven off um so that uh they needed a whole

[0:05:13] Voice 7: other crew they've got four crews now and it seems to be working okay uh there's rumors that there'll

[0:05:19] Voice 7: be a new schedule coming out shortly we don't know for sure uh what else oh the thefts on the island

[0:05:26] Voice 7: there was apparently an arrest

[0:05:28] Voice 7: made of a young person that was causing some thieving around the

[0:05:33] Voice 7: island and that has since ceased okay and the only other thing has been obviously pretty cold and wet

[0:05:42] Voice 7: and snowy and

[0:05:43] Voice 6: not

[0:05:44] Voice 7: much going on uh there was a rabbit sighting this morning at a quarter to five

[0:05:49] Voice 7: on the loose down by the garden there a rabbit yes

[0:05:53] Voice 7: is

[0:05:55] Trustee Elliott (probable): there is there an issue with rabbits yeah

[0:05:56] Voice 7: well there could be because apparently two rabbits can make over four million rabbits

[0:06:02] Voice 7: in four years

[0:06:03] Voice 7: so we

[0:06:05] Trustee Elliott (probable): don't want that no

[0:06:06] Trustee Elliott (probable): that's all

[0:06:08] Voice 7: right for me thank you

[0:06:09] Trustee Elliott (probable): thank

[0:06:10] Voice 7: you

[0:06:11] Trustee Elliott (probable): trustee hunter trustee locum anything to report on uh local community activities or

[0:06:18] Trustee Elliott (probable): what you've been engaged in?

[0:06:22] Voice 8: So much and so little all at the same time. Of course most of my activity

[0:06:28] Voice 8: spans beyond fetus but indeed I just want to also acknowledge and grateful to live and work

[0:06:35] Voice 8: in Koshyap's territory here in Sinaloa territory and Laiakson territory and you know I don't have

[0:06:46] Voice 8: have anything specific to report to me. I've attended the community forums, the Tika Tira

[0:06:52] Voice 8: forum, community groups gathering. There's an initiative to, I'm part of Pastors Week

[0:06:58] Voice 8: at Benton, to move towards a process of reconciliation, a more active reconciliation community. And

[0:07:08] Voice 6: so

[0:07:08] Voice 8: that's ongoing. There's a meeting on Friday, which unfortunately conflicts with the CAO

[0:07:12] Voice 8: HC committee meeting and yeah I was on Danbury electronically last week and

[0:07:20] Voice 8: we discussed one of the items on our agenda there today a very similar the

[0:07:25] Voice 8: smaller island bigger island smaller population than ours but indeed they

[0:07:30] Voice 8: discussed the housing legislative changes in there so I can share that

[0:07:37] Voice 8: with you later um otherwise nothing to report and

[0:07:42] Trustee Elliott (probable): were you at the salish sea symposium oh thank you

[0:07:45] Voice 8: for that reminder yes i was at the salish sea symposium that was almost two weeks ago now

[0:07:51] Voice 8: um that was the first gathering uh hosted by transport canada which as it turns out i didn't

[0:08:01] Voice 8: realize there was some confusion for me and others around the name uh calling it the coast salish uh

[0:08:07] Voice 8: strategy versus the Coast Salish Forum, which has been around for five or ten years, and

[0:08:13] Voice 8: that body run out of the University of Washington, which met every other year or every two years

[0:08:19] Voice 8: in Canada or in the U.S., accordingly, which has been a fantastic gathering of First Nations

[0:08:26] Voice 8: and co-governments, has actually ended.

[0:08:32] Voice 8: They don't have the capacity or the ability to continue that work because it was a huge

[0:08:36] Voice 8: undertaking.

[0:08:38] Voice 8: And so I don't know if it's a coincidence or on purpose, but this new co-sales strategy is slid in, which would be only Canadian content and only Canada, although there were people from Puget Sound and around.

[0:08:51] Voice 8: And in

[0:08:52] Voice 8: fact, those that attended the previous event of this were there.

[0:08:57] Voice 8: There's about six or seven hundred people posted in Vancouver, and what's significant

[0:09:04] Voice 8: about this event and what was important to me, which is why I wanted to attend, is how

[0:09:14] Voice 8: the work of Transport Canada and Canada generally, with respect to working with nations, is moving

[0:09:22] Voice 8: and advancing in significant ways and we're talking a lot about collaboration

[0:09:26] Voice 8: and working together and

[0:09:28] Voice 8: so this approach of strategy is intended to

[0:09:30] Voice 8: further that

[0:09:31] Voice 6: and

[0:09:32] Voice 8: the leadership that was there and spoke about the issues

[0:09:37] Voice 8: important to them and and of course important

[0:09:39] Voice 8: to us around environment and

[0:09:42] Voice 8: marine vessel traffic and orcas and anchorages and all sorts of things was

[0:09:50] Voice 8: was perfect it was really uplifting

[0:09:52] Voice 6: um

[0:09:53] Voice 8: and i'm not 100 sure how the huva app which is what they

[0:10:01] Voice 8: a lot of people are using it these days i don't like it because it doesn't remain a permanent

[0:10:07] Voice 8: archive of what happened it's a short one oh yeah

[0:10:09] Voice 8: so anyway i didn't attend that thank you for

[0:10:13] Voice 8: asking and of course we're getting ready for council i'll let

[0:10:16] Voice 8: you talk about that yes uh well

[0:10:19] Trustee Elliott (probable): following on the um so thank you for those reports if there's anything else um you wanted to add and

[0:10:25] Trustee Elliott (probable): i was remiss at the approval of the agenda i'd wanted to add a piece of correspondence that had

[0:10:29] Trustee Elliott (probable): come in yesterday i believe it was from lynn that you may have spoken oh

[0:10:35] Voice 8: i spoke with lynn smith we

[0:10:37] Voice 8: could just touch on that we

[0:10:38] Trustee Elliott (probable): could touch on that when we get to the um the housing statute changes

[0:10:42] Trustee Elliott (probable): and i i anyway so

[0:10:43] Trustee Elliott (probable): i just wanted to acknowledge that we'd received that piece of correspondence

[0:10:47] Trustee Elliott (probable): this but it only came in yesterday so late

[0:10:49] Voice 8: you know yeah we can't

[0:10:52] Trustee Elliott (probable): quite so

[0:10:53] Voice 8: that's encouraging

[0:10:55] Trustee Elliott (probable): news um there was there i i haven't attended the southern gulf islands forum lately but the last

[0:11:03] Trustee Elliott (probable): meeting that we had in person um september 11th we talked about waterways in a national marine

[0:11:09] Trustee Elliott (probable): and conservation area

[0:11:10] Voice 6: um

[0:11:11] Trustee Elliott (probable): derelict and abandoned vessels remediation fund that's in process now

[0:11:18] Trustee Elliott (probable): um and that i think the conversation is is can we shape a technical working group with um

[0:11:27] Trustee Elliott (probable): sanich and wasanich um leadership sort of informing um potentially leading to a first

[0:11:35] Trustee Elliott (probable): nations led port authority for the gulf islands these are very you know we're not involved in

[0:11:40] Trustee Elliott (probable): that conversation but i'm just sort of hearing that there is interest in in managing the waterways

[0:11:46] Trustee Elliott (probable): um with the first nations led perspective and and so that's i think that's really important work

[0:11:52] Trustee Elliott (probable): that um i'd like to keep an eye on for sure we are coming up to trust council in march is when

[0:12:00] Trustee Elliott (probable): when the budget has to be adopted.

[0:12:03] Trustee Elliott (probable): And so much of our conversation has been about

[0:12:05] Trustee Elliott (probable): how to spread the limited tax dollars that we have

[0:12:12] Trustee Elliott (probable): and address all the needs and challenges

[0:12:17] Trustee Elliott (probable): across the trust area in an equitable way.

[0:12:20] Trustee Elliott (probable): So I was happy to see that the Ministry of Housing

[0:12:24] Trustee Elliott (probable): and Municipal Affairs included the Islands Trust

[0:12:28] Trustee Elliott (probable): trust in funding housing needs assessments, because they've changed the legislation that

[0:12:36] Trustee Elliott (probable): housing needs assessments need to be updated and forecasting for 20 years.

[0:12:41] Trustee Elliott (probable): And so because we're included in that, we got a grant for the purpose of updating those

[0:12:48] Trustee Elliott (probable): housing needs assessments, which were needed in the Northern Gulf Islands anyways, actually

[0:12:52] Trustee Elliott (probable): northern and southern so that's going to be about a hundred and thirty thousand

[0:12:56] Trustee Elliott (probable): dollars and so that won't be taxed that's wonderful

[0:13:01] Voice 8: news if you don't mind

[0:13:03] Voice 8: if you want to

[0:13:04] Voice 8: add to that because it's significant that there was no money that

[0:13:07] Voice 8: came with this we at the honest trust asked for money to do the work the

[0:13:12] Voice 8: province agreed to give us the money right because it's completely outside

[0:13:17] Voice 8: side of our budget to be able to do

[0:13:19] Voice 6: 14

[0:13:22] Voice 8: housing assessment reports for the initiative yeah so

[0:13:26] Voice 8: we're grateful to the public it is

[0:13:28] Voice 8: they're hearing our woes about a conference that

[0:13:32] Trustee Elliott (probable): is significant

[0:13:33] Trustee Elliott (probable): yeah um so budget conversations continue um we've got very lively discussion in the financial

[0:13:41] Trustee Elliott (probable): planning committee which both peter luckham and i are serving on and of course the other major

[0:13:48] Trustee Elliott (probable): update is the retirement of our chief administrative officer Russ Hotson

[0:13:54] Trustee Elliott (probable): Pillar that's probably old news now but we're working on the terms of reference

[0:14:00] Trustee Elliott (probable): for the hiring committee and and how that's going to be unroll getting input

[0:14:08] Trustee Elliott (probable): from council members and trustees on how that job description needs to shape up

[0:14:15] Trustee Elliott (probable): what is the vision for this trust area in the next five years what kind of leader or

[0:14:20] Trustee Elliott (probable): cao do we need in that role this is um very pertinent conversation right now because

[0:14:26] Trustee Elliott (probable): that person is the the the pinch point for all the work that needs to get done that trustees want to

[0:14:34] Trustee Elliott (probable): enact so it's very critical role he is retiring as of june so so it's quite crucial that we

[0:14:41] Trustee Elliott (probable): um have the process underway quickly um and i'll just share one thing uh i was at south pender

[0:14:49] Trustee Elliott (probable): chairing their ltc meeting on february 2nd just last friday and we had um a welcome and an opening

[0:14:58] Trustee Elliott (probable): by chief hereditary chief eric pelkey and he addressed our local trust committee and did a

[0:15:05] Trustee Elliott (probable): 30-minute presentation on a whole range of really interesting topics and stories everything from

[0:15:14] Trustee Elliott (probable): leaf net fisheries um how they were built and they were sustainable fisheries to um stories of you

[0:15:21] Trustee Elliott (probable): know his grandfathers and some of the yeah some of the important sites that um they're still

[0:15:29] Trustee Elliott (probable): still reclaiming and bringing youth back to the land.

[0:15:32] Trustee Elliott (probable): So the Wasanich Leadership Council is very active there

[0:15:37] Trustee Elliott (probable): and they're doing a lot of renaming and sharing of culture

[0:15:43] Trustee Elliott (probable): with Indigenous elders and youth.

[0:15:46] Trustee Elliott (probable): And the real key is language and youth.

[0:15:49] Trustee Elliott (probable): And so I just wanted to share that,

[0:15:51] Trustee Elliott (probable): that it was very moving to have a Wasanich leader perspective

[0:15:57] Trustee Elliott (probable): perspective on land use and the stories of the land there and so we might want to consider that

[0:16:02] Trustee Elliott (probable): for uh this ltc i know we've tried to reach out to

[0:16:06] Voice 5: ken

[0:16:07] Trustee Elliott (probable): thomas um and everyone's very busy so

[0:16:11] Trustee Elliott (probable): it might be a long-running project um so that's it for my chair's report i don't believe we have

[0:16:19] Trustee Elliott (probable): an electoral area director's report so now we'll open the floor for public comments if there's

[0:16:26] Trustee Elliott (probable): anybody who wishes to address the local trust committee the member of the public if there's

[0:16:32] Voice 5: anybody if

[0:16:33] Trustee Elliott (probable): there's anyone online if you wish to speak you could raise your hand and the

[0:16:40] Trustee Elliott (probable): facilitator will recognize you and promote you to speaker if you want to address i'm not sure

[0:16:45] Trustee Elliott (probable): if we've got any participants i don't see any so sir do you want to speak to the local trust

[0:16:51] Trustee Elliott (probable): committee sure

[0:16:52] Voice 1: i'm greg prescott i'm the new relatively new president of fetus island rate

[0:17:00] Voice 1: payers and residents association um and it came to my attention late last night that somewhere

[0:17:07] Voice 1: in the minutes of previous meetings uh there's the possibility that at this meeting some discussion

[0:17:13] Voice 1: might take place over the original government's wish to change mental

[0:17:20] Voice 1: regulations and on that topic I would just like to suggest that from the

[0:17:28] Voice 1: standpoint of here we shouldn't have any changes in the immediate future and if

[0:17:35] Voice 1: the discussion should carry on any further of it that the residents of

[0:17:43] Voice 1: fetus island should have input um you know the other topic which is associated with um

[0:17:55] Voice 1: i'm new to the position and it's interesting to check through some of the budgets that were

[0:18:03] Voice 1: proposed online and i know that fetus island area g is that what we are here um is umbilically linked

[0:18:14] Voice 1: with ladies and not my own idea here but the feasibility of changing boundaries

[0:18:25] Voice 1: and now meeting what we might call the more isolated communities well somewhat

[0:18:34] Voice 1: more similar uses of the budget items we make some steps I think that it's

[0:18:45] Voice 1: that um could be looked into and i think part of the reason is that when we look at those budget

[0:18:53] Voice 1: items i realize that fetus island is a relatively small percentage of the population of this thing

[0:19:01] Voice 1: but the whole point is that we end up in some ways perhaps subsidizing some of the facilities

[0:19:11] Voice 1: in ladies to assault there that we really don't make any use of at the same time i think there's

[0:19:21] Voice 1: feeling that some of the isolated communities have completely different concerns as far as

[0:19:27] Voice 1: contact and what we would perhaps expect from the regional district so that's a whole separate issue

[0:19:36] Voice 6: not

[0:19:36] Voice 1: really associated with islands trust but uh i put it on the table just to spark some interest

[0:19:42] Voice 1: that we will be looking into it a little bit excellent

[0:19:46] Trustee Elliott (probable): yes sir i

[0:19:48] Voice 8: have

[0:19:50] Trustee Elliott (probable): no comments on it but

[0:19:51] Trustee Elliott (probable): if you've got so

[0:19:53] Voice 8: um i would suggest you know what would be really great in your new role is to get

[0:19:57] Voice 8: you know get together and have a conversation about the island's trust and the complexities

[0:20:01] Voice 8: of the regional jurisdictional landscape because um it strikes me on referring to

[0:20:08] Voice 8: ladysmith and salter you're probably more reflecting especially seeing this in the minutes

[0:20:14] Voice 8: um you're reflecting more upon the regional district authority and particularly with the

[0:20:20] Voice 8: recreational component that is actually not to do the album suspect absolutely if the regional

[0:20:26] Voice 8: director was uh had a report here at the um opportune moment to address uh him as well

[0:20:32] Voice 8: but let's have a conversation about the regional uh jurisdictional authorities there um we do

[0:20:39] Voice 8: operate as a federation of islands and so indeed there is a shared uh component amongst the islands

[0:20:46] Voice 8: not a bunch of Vancouver Island community stuff,

[0:20:50] Voice 8: but let's have a conversation sometime.

[0:20:51] Voice 8: That'd be great.

[0:20:52] Voice 8: And we've

[0:20:54] Trustee Elliott (probable): got staff on hand who will be speaking

[0:20:58] Trustee Elliott (probable): to the potential changes of what you referred to,

[0:21:01] Trustee Elliott (probable): the housing statutes, but I just wanted to clarify,

[0:21:03] Trustee Elliott (probable): your concern is mostly with the housing statutes,

[0:21:07] Trustee Elliott (probable): Bill 44 or the STVR accommodation rental.

[0:21:11] Trustee Elliott (probable): They're two separate bills or both.

[0:21:14] Trustee Elliott (probable): Yes,

[0:21:15] Voice 1: both. I didn't realize

[0:21:17] Voice 1: that. The whole thing came up to me fairly late last night. I didn't realize I was going to be here. But I guess I'm looking for a status quo.

[0:21:27] Voice 1: Yep. We

[0:21:28] Voice 1: need more

[0:21:29] Trustee Elliott (probable): information on that.

[0:21:30] Voice 1: And more importantly, that the residents of Beavis Island should have input into any of those types of changes, whether it's this specific item that we're talking about, or I don't know what else might crop up.

[0:21:47] Voice 1: in the animal's trust it's

[0:21:51] Trustee Elliott (probable): great well thank you sir thank you for your comments i'll just note

[0:21:56] Voice 8: that that all of that information is actually in the agenda package today and i think i'm looking

[0:22:00] Voice 8: at a full printed agenda package there for a paper and first come for sure that one could be yours

[0:22:05] Trustee Elliott (probable): it

[0:22:06] Voice 8: is

[0:22:07] Trustee Elliott (probable): interesting but it's yeah there's a lot to a lot to

[0:22:11] Voice 8: and we'll be talking about it if

[0:22:12] Voice 8: they hang

[0:22:12] Trustee Elliott (probable): around that's right

[0:22:14] Voice 1: unfortunately because i didn't realize that it would be

[0:22:16] Voice 1: until the last night double book i'll be here before the end of your meeting

[0:22:21] Trustee Elliott (probable): okay well we'll

[0:22:23] Voice 1: move now disappear and then don't have to worry about me listening so

[0:22:29] Trustee Elliott (probable): with that we'll um close

[0:22:32] Trustee Elliott (probable): public comments uh i don't see anybody else online and there's no one in the room and we'll move into

[0:22:38] Trustee Elliott (probable): adopting minutes we've got local trust committee meeting minutes from november 7th uh 2023 for

[0:22:45] Trustee Elliott (probable): adoption are there any significant changes that uh need to be addressed before they're adopted

[0:22:52] Voice 8: i moved the meeting minutes of uh i wouldn't suddenly be adopted okay

[0:22:56] Trustee Elliott (probable): moved and i'm seconded

[0:22:59] Trustee Elliott (probable): by trustee hunter all those in favor all right and that's carried thank you we do have a report

[0:23:06] Trustee Elliott (probable): on resolutions without meeting that's on page 10. i don't believe there was anything no

[0:23:16] Trustee Elliott (probable): Oh, we just scheduled our regular business meetings.

[0:23:19] Trustee Elliott (probable): That was it.

[0:23:20] Trustee Elliott (probable): Okay.

[0:23:21] Trustee Elliott (probable): And then the Advisory Planning Commissionments, there's none.

[0:23:23] Trustee Elliott (probable): So the follow-up action list, your turn to shine, plan with the MIDAs.

[0:23:28] Trustee Elliott (probable): If there's anything we have questions about, although I'll note that the previous planner,

[0:23:35] Trustee Elliott (probable): Marlis McCargar, is still listed for most of these responsibilities.

[0:23:40] Trustee Elliott (probable): So, trustees, do you have any questions?

[0:23:42] Trustee Elliott (probable): Pages 11 to 14 of our agendas.

[0:23:52] Trustee Elliott (probable): just

[0:23:53] Voice 8: whether or not with respect to the letter to the minister regarding the abrupt shellfish

[0:24:03] Voice 8: tenure we obviously turned that down so the zoning is not compliant and I'm not letter

[0:24:08] Voice 8: went out of service completed so thank you very much for that I wonder if we received

[0:24:13] Voice 8: any feedback or comment from that department at this time because there's

[0:24:20] Voice 8: certainly some anxiety in the community that that may or may not be advanced by

[0:24:25] Voice 8: the minister or closed appropriately to our satisfaction. Has there been any response?

[0:24:31] Voice 8: fun I

[0:24:37] Voice 8: think there'd be a certain comfort level that would be significant we could

[0:24:52] Voice 8: just move on especially seeing as now we will be talking about that later that

[0:25:00] Voice 8: we're advancing that closing up that zoning loop and at this point we've had

[0:25:05] Voice 8: no objections from any ministries so that's okay

[0:25:08] Trustee Elliott (probable): that'd be great do

[0:25:11] Voice 8: you need a motion for that

[0:25:12] Trustee Elliott (probable): yes

[0:25:14] Trustee Elliott (probable): uh

[0:25:15] Voice 6: just

[0:25:17] Voice 7: under activity one uh travis d locum did you uh actually speak with ken thomas or

[0:25:24] Voice 8: i have not it's on my list and there are of course other elders that would also be appropriate and so

[0:25:32] Voice 8: So I'll make a commitment to do that before our next meeting,

[0:25:38] Voice 8: and maybe spring is a better time to do that.

[0:25:40] Trustee Elliott (probable): And it takes time to book as well.

[0:25:43] Trustee Elliott (probable): Thank you for following up.

[0:25:45] Trustee Elliott (probable): Did you have

[0:25:46] Trustee Elliott (probable): something, Margo?

[0:25:47] Trustee Elliott (probable): Yeah, I just wanted to speak to the follow-up action

[0:25:51] Trustee Elliott (probable): that's listed under November 7th, 2023.

[0:25:54] Trustee Elliott (probable): It says, for the draft letter of understanding

[0:25:56] Trustee Elliott (probable): the protocol agreement between the previous LTC

[0:26:02] Trustee Elliott (probable): to the new

[0:26:03] Trustee Elliott (probable): CBRD directives for information.

[0:26:07] Trustee Elliott (probable): Right.

[0:26:07] Trustee Elliott (probable): So just an update on that item, staff did locate a draft letter of understanding,

[0:26:15] Trustee Elliott (probable): but it was never signed and it was actually from November 1998, so 20 years ago.

[0:26:21] Trustee Elliott (probable): Wow.

[0:26:21] Trustee Elliott (probable): It was between Cedis, Salisbury Island and CBRD.

[0:26:25] Trustee Elliott (probable): cbrd and it was so it was never signed or formalized right so i guess we're staff would

[0:26:33] Trustee Elliott (probable): be seeking clarification from the ltc now on whether they would still like that 1998 document

[0:26:40] Trustee Elliott (probable): to be forwarded to the cbrd director or whether uh there's another process potentially staff

[0:26:47] Trustee Elliott (probable): could reach out to the cbrd director with this information

[0:26:51] Voice 6: and

[0:26:53] Trustee Elliott (probable): then potentially if the ltc would

[0:26:55] Trustee Elliott (probable): like to arrange a meeting between elected officials not not just staff in addition to

[0:27:02] Trustee Elliott (probable): that to discuss maybe drafting a new protocol agreement yeah okay so uh for discussion then

[0:27:11] Trustee Elliott (probable): um is did you get a chance to read the 1998 l.o.u does it even seem relevant is there a point to

[0:27:19] Trustee Elliott (probable): it should just be better to start fresh yeah so maybe a potential action could

[0:27:44] Trustee Elliott (probable): we invite the CVRD director Jesse McClinton maybe to our next meeting and

[0:27:51] Trustee Elliott (probable): prep a discussion um for this protocol agreement what would be the what would go into it or are

[0:27:58] Trustee Elliott (probable): you thinking sort of an interim meeting with staff first okay yeah i think she's looking for

[0:28:09] Trustee Elliott (probable): direction so uh do you have

[0:28:10] Trustee Elliott (probable): any any preferences trustees is this really important uh work right

[0:28:19] Voice 8: I guess the immediate question that I have with respect to this body of work, I suggest,

[0:28:27] Voice 8: is this potentially a minor project activity?

[0:28:31] Voice 8: And so do we have room for that based upon the work schedule at the moment?

[0:28:40] Trustee Elliott (probable): Well, if you look at the future projects, that's a good question.

[0:28:43] Trustee Elliott (probable): There was the soil removal bylaw that I think was...

[0:28:48] Voice 8: So maybe we can actually address that when we get to that section, reviewing the project, but I'll just provide remarks that absolutely, I think we need to advance it because the world has changed a lot since then.

[0:29:02] Voice 8: And certainly as a member of the public brought up that we are concerned about regional taxation and this whole recreational tax, which is being applied to us, is a topic of discussion directly with them.

[0:29:15] Voice 8: and certainly our west transfer station

[0:29:17] Voice 8: is quite possibly a topic

[0:29:20] Voice 8: anything

[0:29:21] Voice 8: maybe even associated with ferry

[0:29:23] Voice 8: access in

[0:29:25] Voice 8: Termanis which although technically is

[0:29:27] Voice 8: North Cowarton which has always

[0:29:29] Voice 8: been a bit of a... Oh really?

[0:29:31] Voice 8: Yeah it's a little strange.

[0:29:32] Trustee Elliott (probable): That's interesting

[0:29:33] Trustee Elliott (probable): Okay

[0:29:34] Trustee Elliott (probable): And of course

[0:29:36] Voice 8: First Nations reconciliation has become

[0:29:39] Voice 8: much more significant in that time frame

[0:29:41] Voice 8: and of course

[0:29:43] Voice 8: housing opportunities

[0:29:44] Voice 8: is very different now

[0:29:46] Voice 6: but

[0:29:48] Voice 8: so I think that it would be appropriate to look at

[0:29:51] Voice 8: that review it determine water if anything needs to be amended in order to

[0:29:58] Voice 8: have that yeah what

[0:30:00] Voice 8: What was interesting is that quite a bit of effort in 1998, I was there, went into actually

[0:30:05] Voice 8: creating that and doing that work, and the regional districts summarily dismissed it.

[0:30:11] Voice 8: They were not prepared to engage.

[0:30:13] Voice 8: And we

[0:30:16] Trustee Elliott (probable): didn't

[0:30:17] Voice 8: advance it because we were pretty busy back then, but I think it's maybe time

[0:30:21] Voice 8: for us to revisit that, especially seeing as the new director has indicated an interest

[0:30:29] Voice 8: in it so that i think out of respect for the director his you know he has full-time jobs as

[0:30:37] Voice 8: well and it's difficult for him i think to attend our meetings so um

[0:30:40] Voice 8: it would be great to have some

[0:30:42] Voice 8: reporting actually um however if we could maybe have some kind of a special electronic meeting

[0:30:50] Voice 8: with him maybe outside of the context of this meeting in order to facilitate it in his time

[0:30:56] Voice 8: schedule or when we get to the meeting agendas later on in our agenda today

[0:31:01] Voice 8: about determining electronic or in-person meetings certainly I can get

[0:31:06] Voice 8: writing into an electronic meeting so those are just thoughts on that topic

[0:31:13] Voice 8: you

[0:31:14] Trustee Elliott (probable): know I like the idea of a requesting whether we could schedule a special

[0:31:19] Trustee Elliott (probable): electronic meeting with the director to scope out the topics because if this is

[0:31:24] Trustee Elliott (probable): an area of interest um then perhaps it moves up our list of it is on our future projects list uh

[0:31:30] Trustee Elliott (probable): but um if there's something topical that he can identify or we can identify then that becomes

[0:31:37] Trustee Elliott (probable): the next project perhaps so what do you think about um and

[0:31:43] Voice 8: he might want to invite a staff

[0:31:44] Voice 8: person to that and you know it's one of the things that's not necessarily obvious protocol agreements

[0:31:50] Voice 8: with other local governments when the only other local government that the regional district has to

[0:31:56] Voice 8: have a protocol agreement without is with us yeah and

[0:31:59] Voice 8: so um it's a matter of flushing that effort

[0:32:03] Trustee Elliott (probable): i think yeah an introductory meeting and just to assess the level of work the interest

[0:32:11] Trustee Elliott (probable): and potential topics like a very simple agenda um we could i mean i could i could draft that letter

[0:32:21] Trustee Elliott (probable): or yeah I

[0:32:35] Voice 6: don't know well I guess one

[0:32:37] Trustee Elliott (probable): of us could attend as a representative so

[0:32:40] Trustee Elliott (probable): that we wouldn't have to hold a

[0:32:42] Trustee Elliott (probable): special meeting with all

[0:32:43] Voice 8: know that it would be

[0:32:44] Voice 8: that bad the thing that actually just have it because it would be short no

[0:32:52] Trustee Elliott (probable): electronic meeting but we we need to schedule it do the appropriate

[0:32:56] Trustee Elliott (probable): notification what

[0:32:58] Voice 8: I'd suggest is and I'm prepared to do that because I haven't

[0:33:00] Voice 8: talked to Jesse a while as I could just touch base with him and say hey can you

[0:33:05] Voice 8: attend a meeting regular scheduled meeting this is the date and it'll be

[0:33:09] Voice 8: electronic or would

[0:33:10] Voice 8: you prefer us scheduling a separate electronic meeting

[0:33:14] Voice 8: and then we can just take it from there

[0:33:16] Trustee Elliott (probable): right okay and

[0:33:17] Voice 8: I could communicate that

[0:33:18] Voice 8: so

[0:33:19] Trustee Elliott (probable): that would be great so in ascertain so trustee luckable ascertain whether

[0:33:24] Trustee Elliott (probable): whether Director Clinton can attend

[0:33:27] Trustee Elliott (probable): our next regular business meeting

[0:33:29] Trustee Elliott (probable): with a very simple agenda item

[0:33:33] Trustee Elliott (probable): of scoping out potential topics

[0:33:36] Trustee Elliott (probable): for an interest in the protocol agreement.

[0:33:42] Trustee Elliott (probable): And if he can't come to that, then we come back to staff

[0:33:45] Trustee Elliott (probable): and we'll try to schedule an electronic meeting.

[0:33:48] Trustee Elliott (probable): And we can do that by RWM if it's critical

[0:33:51] Trustee Elliott (probable): or schedule that after our next.

[0:33:53] Trustee Elliott (probable): Yeah, it's important to see what the level of interest is first for the

[0:34:00] Trustee Elliott (probable): CVRD before taking any other options. It would be ideal if we could schedule the meeting now at this meeting while you're here.

[0:34:13] Trustee Elliott (probable): Yeah,

[0:34:14] Voice 8: because sending letters often isn't necessarily helpful.

[0:34:17] Trustee Elliott (probable): No, it bogs down the

[0:34:19] Trustee Elliott (probable): process. We all have email.

[0:34:21] Voice 8: So I've got

[0:34:22] Voice 8: two people to contact on the list now.

[0:34:24] Voice 8: so we've

[0:34:24] Trustee Elliott (probable): delegated something on our staff list on

[0:34:27] Voice 8: the follow-up action list is

[0:34:29] Trustee Elliott (probable): that uh are you

[0:34:31] Trustee Elliott (probable): are you good at that trustee hunter

[0:34:32] Voice 8: okay

[0:34:33] Trustee Elliott (probable): good i think that would be do

[0:34:35] Voice 8: you have any more with

[0:34:36] Voice 8: jesse you guys went to school together yeah well he grew up on swedish yeah so you should have okay

[0:34:45] Trustee Elliott (probable): so um i think well i don't know if the resolution is necessary but we could direct staff

[0:34:52] Trustee Elliott (probable): to in the event that director McClinton cannot attend a regularly scheduled

[0:34:58] Trustee Elliott (probable): business meeting that we

[0:35:02] Voice 5: could schedule

[0:35:04] Trustee Elliott (probable): well she's asking for a resolution to

[0:35:06] Trustee Elliott (probable): get on the list okay so pause here so trustee welcome to contact director

[0:35:22] Trustee Elliott (probable): McClinton and invite to next LTC meeting and if not possible that staff be

[0:35:35] Trustee Elliott (probable): requested to schedule a special electronic meeting to scope out topics

[0:35:45] Trustee Elliott (probable): and interest in a protocol agreement with the CDRD Vicki Bachman do you have

[0:35:57] Trustee Elliott (probable): any of this or I can I can okay yes

[0:36:00] Planner Zupanec (probable): I got all of that but you just said okay

[0:36:02] Trustee Elliott (probable): so I move that trustee Luckum will contact director McClinton to invite him

[0:36:08] Trustee Elliott (probable): to the next LTC meeting and if this is not feasible request that staff schedule

[0:36:16] Trustee Elliott (probable): a special electronic meeting to scope out topics and renewal of a protocol

[0:36:22] Trustee Elliott (probable): call agreement with cbrd with with

[0:36:26] Trustee Elliott (probable): with jesse mclinton yeah or with the area director okay

[0:36:31] Trustee Elliott (probable): so moved and seconded any further discussion nope all those in favor all right that is carried

[0:36:39] Trustee Elliott (probable): thank you vicky thanks for uh raising that margo that's helpful and it moves it along without

[0:36:46] Trustee Elliott (probable): about making it a project right now good

[0:36:48] Voice 6: one yes

[0:36:49] Trustee Elliott (probable): getting work done as we are able okay so

[0:36:55] Trustee Elliott (probable): anything else on the follow-up action list folks culture lease ministry of forest okay

[0:37:06] Trustee Elliott (probable): yeah proposed by law oh sorry item seven uh when would this potential electronic cim happen

[0:37:17] Trustee Elliott (probable): once the referral period is closed i guess we're going to get to that once in the next project okay

[0:37:23] Trustee Elliott (probable): Never mind. So, with nothing else, we'll move into 8.1, our minor project.

[0:37:30] Trustee Elliott (probable): We've got a staff report with the referral responses for the proposed bylaws.

[0:37:36] Trustee Elliott (probable): Number 113, official community plan, and 114, land use bylaws.

[0:37:44] Trustee Elliott (probable): So, this is on pages 15 to 38 of our agendas, and this is our minor active project.

[0:37:51] Trustee Elliott (probable): So, Honour the Midas, if you'd like to introduce it.

[0:37:54] Trustee Elliott (probable): Thank you for the follow-up of our field responses received from First Nations agencies and as well as the Public Advisory Planning Commission.

[0:38:10] Trustee Elliott (probable): Staff are recommending that the FDC community report is filed under 1.13 and 1.14 as drafted, which are included in attachments 1 and 2.

[0:38:22] Trustee Elliott (probable): and we can discuss arranging an electronic community information meeting and public hearing

[0:38:30] Trustee Elliott (probable): before the next LTC regular business meeting. During the referral period, staff...

[0:38:39] Trustee Elliott (probable): Yeah, so referral of both proposed bylaws was forwarded to First Nations and other agencies on December 5th

[0:38:47] Trustee Elliott (probable): and referral was also forwarded to the Advisory Planning Commission,

[0:38:50] Trustee Elliott (probable): which was considered by their members at an MPC meeting on January 18th.

[0:38:56] Trustee Elliott (probable): At the time of this report, referral responses from eight First Nations and agencies have been received.

[0:39:03] Trustee Elliott (probable): The referral response from the Cowichie Valley Regional District, Department of Fisheries and Oceans,

[0:39:10] Trustee Elliott (probable): Ministry of Transportation and Infrastructure, and Ministry of Agriculture, who have been included as attachments,

[0:39:17] Trustee Elliott (probable): and all real responses received have been with interest unaffected or no objections

[0:39:25] Trustee Elliott (probable): of the proposed zoning amendments.

[0:39:29] Trustee Elliott (probable): Okay, great.

[0:39:32] Trustee Elliott (probable): And so on page 20 we have a timeline of when we may receive public input.

[0:39:40] Trustee Elliott (probable): So we're thinking to schedule the community information meeting in spring?

[0:39:47] Trustee Elliott (probable): Yeah, or sooner if it makes sense when, you know, software proposing an electronic view

[0:39:55] Trustee Elliott (probable): of information moving and computing by name, scheduling, but it's up to you on how.

[0:40:08] Trustee Elliott (probable): Trustees, thoughts on the process and where we're at? Any questions? Next steps?

[0:40:16] Voice 6: Seems straightforward to me.

[0:40:18] Voice 6: Seems

[0:40:19] Trustee Elliott (probable): pretty straightforward. Yes, indeed.

[0:40:21] Trustee Elliott (probable): Indeed, so

[0:40:22] Voice 8: I have a couple of questions. I thank you for offering that. We might adapt this a little quicker outside of the context of an LTC meeting. That would be great.

[0:40:34] Voice 8: And I think electronic would be probably the most well received by the community. They actively engaged in those electronic sessions before on this topic.

[0:40:44] Voice 8: So, I would suggest we do that

[0:40:47] Voice 6: and

[0:40:48] Voice 8: the obvious question is, is whether or not you need direction

[0:40:52] Voice 8: to do that.

[0:40:53] Voice 8: This is just a memorandum, it's not a decision item, but what direction would you like from

[0:40:59] Voice 8: respect to advancing this to the community information meeting and public hearing?

[0:41:06] Voice 8: Yeah.

[0:41:07] Trustee Elliott (probable): Through you Chair, just so that you've already given staff direction at the previous meeting

[0:41:29] Trustee Elliott (probable): right right so scheduling options on page 17 here holding the CIM and public

[0:41:43] Trustee Elliott (probable): hearing following the regular business portion of the next LTC meeting or

[0:41:47] Trustee Elliott (probable): or holding a CIM public hearing on a separate day or night.

[0:41:50] Trustee Elliott (probable): So is that's what you're saying is preferred

[0:41:53] Trustee Elliott (probable): is to move this along, schedule an electronic meeting

[0:41:56] Trustee Elliott (probable): between

[0:41:57] Voice 8: now, page

[0:41:58] Trustee Elliott (probable): 17, just right in the middle there

[0:42:00] Trustee Elliott (probable): that had already directed staff

[0:42:02] Trustee Elliott (probable): sort of under the CIM public hearing bullet.

[0:42:12] Voice 6: So

[0:42:13] Voice 8: then I would move that the staff schedule

[0:42:16] Voice 8: a CIM public hearing, electronic CIM public hearing

[0:42:22] Voice 8: at the next

[0:42:29] Voice 8: in the

[0:42:32] Voice 8: before the next

[0:42:34] Trustee Elliott (probable): regular

[0:42:35] Voice 8: business meeting.

[0:42:37] Voice 8: And I think an evening

[0:42:38] Voice 8: would be better

[0:42:41] Voice 8: received by most folks.

[0:42:42] Voice 8: Okay. So for

[0:42:46] Voice 8: an evening prior

[0:42:47] Voice 8: to the next LCC meeting.

[0:42:50] Trustee Elliott (probable): Okay. And it'll circulate

[0:42:52] Trustee Elliott (probable): notice and all of the

[0:42:54] Trustee Elliott (probable): usual things. Okay. So that is

[0:42:56] Trustee Elliott (probable): a resolution for

[0:42:58] Trustee Elliott (probable): for an electronic meeting

[0:43:00] Trustee Elliott (probable): before our next regularly scheduled business meeting

[0:43:02] Trustee Elliott (probable): to be held in the evening with respect to this,

[0:43:08] Trustee Elliott (probable): the zoning by-law, proposed by-law changes.

[0:43:14] Trustee Elliott (probable): Is

[0:43:14] Voice 7: that an in-person meeting?

[0:43:16] Trustee Elliott (probable): No, electronic,

[0:43:18] Trustee Elliott (probable): it saves money.

[0:43:23] Trustee Elliott (probable): Yeah.

[0:43:23] Trustee Elliott (probable): Your next meeting isn't until April 30th,

[0:43:26] Trustee Elliott (probable): so if you have some dates in mind.

[0:43:30] Trustee Elliott (probable): Right.

[0:43:32] Trustee Elliott (probable): Yeah, maybe I can work with staff to find out if there's other community things happening

[0:43:39] Trustee Elliott (probable): that when it shouldn't be on that evening, it might be good input.

[0:43:44] Voice 8: Well, I

[0:43:44] Voice 8: would say if you could propose a date sometime in March, then a couple of dates

[0:43:48] Voice 8: in March, and Ken and I can look at what the community agenda and calendar looks like and

[0:43:52] Voice 8: make sure it doesn't come up.

[0:43:54] Voice 6: Yeah.

[0:43:54] Voice 8: Is

[0:43:55] Voice 6: that all right, Ken?

[0:43:57] Voice 7: Wouldn't March?

[0:43:58] Voice 7: As long as we're not in the 9-1-1.

[0:44:00] Voice 7: Yeah.

[0:44:01] Voice 7: As long as we're not in the 9-1-1.

[0:44:03] Voice 7: you'll

[0:44:03] Trustee Elliott (probable): be on your phone would um and would that give you enough time if it was sort of by the end

[0:44:09] Trustee Elliott (probable): of march to prepare our staff reports for the april meeting april 30th okay

[0:44:19] Trustee Elliott (probable): okay so we'll leave out the precise scheduling we'll just have an electronic meeting sometime

[0:44:27] Voice 6: in the

[0:44:27] Trustee Elliott (probable): evening work with trustees to find the best evening ideally before the end of march would be

[0:44:32] Trustee Elliott (probable): Great. Okay, so that

[0:44:35] Trustee Elliott (probable): is moved. Do we have a seconder? Seconded by Trustee Hunter.

[0:44:38] Trustee Elliott (probable): Any further discussion? No? All those in favor? Aye.

[0:44:43] Trustee Elliott (probable): That is carried. Thank you.

[0:44:45] Voice 8: And I have one more question on this topic. It's interesting in the referral response from

[0:44:53] Voice 8: Fisheries and Oceans Canada,

[0:44:54] Trustee Elliott (probable): it says

[0:44:56] Voice 8: in the comment section, land use planning

[0:44:58] Voice 8: process considers established clear environmental conservation protection

[0:45:01] Voice 8: objectives etc etc etc I wonder if that's just kind of a form standard

[0:45:12] Voice 8: response to every application referral that comes forward or whether or not you

[0:45:18] Voice 8: think in your wisdom there should be further clarification of why it is that

[0:45:30] Voice 8: that we're doing this.

[0:45:32] Voice 8: In my mind, this is administrative

[0:45:34] Voice 8: and tying up a loose end in existing zone

[0:45:39] Voice 8: that isn't covered in this one particular path.

[0:45:43] Voice 8: And so I just don't want to end up being in a situation

[0:45:47] Voice 8: where fisheries and ocean responds again

[0:45:50] Voice 8: and says, well, you basically,

[0:45:51] Voice 8: this isn't clear to us why you're doing it.

[0:45:54] Voice 8: What's your thoughts on that?

[0:45:55] Voice 8: Or is this just?

[0:45:56] Voice 8: Do

[0:45:57] Trustee Elliott (probable): you have a share?

[0:45:58] Trustee Elliott (probable): It seems pretty standard about protecting fish habitat.

[0:46:01] Trustee Elliott (probable): Yeah.

[0:46:01] Trustee Elliott (probable): Standard wording, just to clarify that anything that might disturb fish habitat should be

[0:46:07] Trustee Elliott (probable): considered.

[0:46:10] Trustee Elliott (probable): Yeah, staff can definitely follow up with the DFO if you'd

[0:46:14] Planner Zupanec (probable): like, just to clarify that.

[0:46:16] Voice 8: Left sleeping dogs a lot is one of the things that's there.

[0:46:20] Voice 8: But if you don't think that's a tip for us to further articulate the rationale in that,

[0:46:27] Voice 8: then I would just leave it.

[0:46:29] Voice 8: Because obviously, bylaws are not meant to be descriptive.

[0:46:34] Voice 8: They're meant to be factual.

[0:46:38] Trustee Elliott (probable): I'd like to draw your attention to page 28 is the actual response that we received.

[0:46:44] Trustee Elliott (probable): The full email and the staff there say that they're not providing detailed comments.

[0:46:51] Trustee Elliott (probable): So that clarifies that this is a general comment, not a detailed comment.

[0:46:55] Voice 5: Right.

[0:46:56] Voice 8: Okay.

[0:46:56] Voice 8: So, yeah, I sort of read that a couple of times.

[0:46:59] Voice 8: I just wanted to ask a question because they did take the time to write and that's fantastic.

[0:47:05] Voice 8: So then let's just move this along unless Ken has any thoughts on that.

[0:47:10] Voice 7: I'm just going to comment, maybe I shouldn't.

[0:47:12] Voice 7: Of the 13 referrals that went out to First Nations, only one actually had no concern

[0:47:19] Voice 7: and then the others had no response.

[0:47:23] Voice 7: Is it just something that is not interesting them or are they spending a lot of staff time?

[0:47:31] Voice 7: sending countless referrals they're not going to be answered or just curious well

[0:47:39] Trustee Elliott (probable): it is um required

[0:47:41] Trustee Elliott (probable): that we refer to other agencies with interest

[0:47:44] Voice 6: in the area i think

[0:47:45] Voice 6: so

[0:47:47] Trustee Elliott (probable): um yeah and the turnaround

[0:47:50] Trustee Elliott (probable): time was short if you see it's december 8th was the referral sent out and the request to reply

[0:47:57] Trustee Elliott (probable): fly by January 26. So I do think they get so many that really, if something's important, then that goes up made perhaps, but I can't just an

[0:48:07] Trustee Elliott (probable): observation. No, you're absolutely right. There's, there's a lot of process.

[0:48:13] Trustee Elliott (probable): Is there anything?

[0:48:23] Voice 6: Yeah, and

[0:48:24] Voice 8: not to, I can't speak for the nations at all, but obviously, we're not changing the zoning, which expanding.

[0:48:32] Voice 8: the existing zoning to cover

[0:48:34] Voice 6: the

[0:48:40] Voice 8: family exchange right

[0:48:41] Trustee Elliott (probable): okay okay

[0:48:43] Trustee Elliott (probable): so if there's

[0:48:44] Trustee Elliott (probable): no further business

[0:48:45] Trustee Elliott (probable): on this uh piece of work i think staff has got good direction and we're all hopefully going to

[0:48:54] Trustee Elliott (probable): see this come back for april 30th wow that is a long time away it's going to be more than tulips

[0:49:02] Trustee Elliott (probable): up by april 30th the

[0:49:04] Trustee Elliott (probable): garden's gonna be exploding okay so thank you

[0:49:10] Trustee Elliott (probable): for that we've got no delegations

[0:49:12] Trustee Elliott (probable): and um as noted there is a piece of correspondence um that was received yesterday um

[0:49:19] Trustee Elliott (probable): i think this project it's it's concerning the next item the housing statute changes so

[0:49:27] Trustee Elliott (probable): So perhaps that correspondence could be added to next meeting's agenda, if it's still relevant.

[0:49:34] Trustee Elliott (probable): Actually, Vicky Bachman,

[0:49:36] Voice 5: could we

[0:49:40] Trustee Elliott (probable): add it to the minutes of this meeting?

[0:49:42] Trustee Elliott (probable): Or have you not had a chance to read it yet?

[0:49:45] Trustee Elliott (probable): You have read it?

[0:49:47] Trustee Elliott (probable): Would everyone be in agreement to add it to the minutes of this meeting?

[0:49:50] Trustee Elliott (probable): Okay.

[0:49:53] Trustee Elliott (probable): All right.

[0:49:54] Trustee Elliott (probable): so there's no new business and we'll move into 12.1 housing statute changes to British Columbia

[0:50:01] Trustee Elliott (probable): legislation we've got a memo that was circulated to all the LTCs not just Thetis Island and this

[0:50:10] Trustee Elliott (probable): was an early staff analysis with regard to the changes and the implications for the island's

[0:50:18] Trustee Elliott (probable): Trust area. So Connor Zupanek is online. Hello, Sonia. Good morning. Can you hear me okay? Yeah,

[0:50:25] Trustee Elliott (probable): that's great. We can hear you.

[0:50:27] Trustee Elliott (probable): So thank you for being with us today. And is there any update or

[0:50:34] Trustee Elliott (probable): can you provide any clarification on next steps for Vetus Island Local Trust Committee or maybe

[0:50:41] Trustee Elliott (probable): maybe a bit of context as well? Yep, for sure. So

[0:50:45] Planner Zupanec (probable): in all my years working with the trust,

[0:50:48] Planner Zupanec (probable): i've never presented to this local trust committee so this is my first time oh really yeah yeah i

[0:50:55] Voice 8: wonder why we don't see you sonia on the live stream i'm watching the live stream on the corner

[0:51:01] Voice 8: i've

[0:51:01] Planner Zupanec (probable): got my video um

[0:51:04] Trustee Elliott (probable): maybe we could check in oh there we are

[0:51:08] Trustee Elliott (probable): you've been switched so we can see

[0:51:10] Trustee Elliott (probable): you now okay oh great and just uh i think it follows

[0:51:14] Planner Zupanec (probable): the speaker i'm gonna mute myself maybe

[0:51:17] Planner Zupanec (probable): Maybe once I start talking, yeah, then I'll take center stage.

[0:51:20] Planner Zupanec (probable): But I did want to make a technical note in terms of the audio that I've been listening

[0:51:26] Planner Zupanec (probable): to for your meeting.

[0:51:26] Planner Zupanec (probable): There is a lot of background noise.

[0:51:28] Planner Zupanec (probable): If you've got something going on in an adjacent room, it's quite audible as well.

[0:51:32] Planner Zupanec (probable): The microphone's not picking up the planner's voice very well for some reason, even though

[0:51:37] Planner Zupanec (probable): yours are quite audible, the planner's is not.

[0:51:43] Planner Zupanec (probable): So I cannot hear you because you're muted.

[0:51:47] Planner Zupanec (probable): So I won't be able to hear you if you've got any questions.

[0:51:51] Trustee Elliott (probable): There was an exercise class going on.

[0:51:53] Trustee Elliott (probable): Oh, yeah, it did sound like that.

[0:51:54] Trustee Elliott (probable): But I think it might be the omnidirectional mic.

[0:51:59] Trustee Elliott (probable): So if the planner is maybe closer to the microphone, we might try that.

[0:52:03] Trustee Elliott (probable): But thanks for that feedback, Sonia.

[0:52:05] Planner Zupanec (probable): No problem.

[0:52:05] Planner Zupanec (probable): So I'm

[0:52:06] Trustee Elliott (probable): joining you

[0:52:07] Planner Zupanec (probable): as a member of the regional planning team.

[0:52:11] Planner Zupanec (probable): So I do support the regional planning team currently.

[0:52:15] Planner Zupanec (probable): and and for the northern office and the northern LTAs we decided that this memo that you received

[0:52:21] Planner Zupanec (probable): starting on page 39 of your agenda package that's relevant to all local trust areas except for the

[0:52:27] Planner Zupanec (probable): Bolinas-Winchelsea local trust area that it required a little bit more background information

[0:52:32] Planner Zupanec (probable): so at the last minute you know unfortunately we weren't able to provide you with anything else to

[0:52:37] Planner Zupanec (probable): attach to your agenda package what I thought I'd do is just take a few minutes to go through a few

[0:52:41] Planner Zupanec (probable): slides to talk about the implications for your local trust area specifically without having done

[0:52:47] Planner Zupanec (probable): any project work on this as you saw in the correspondence you received last night

[0:52:52] Planner Zupanec (probable): there is public interest in how you're going to proceed with aligning with the provincial

[0:52:59] Planner Zupanec (probable): legislation regarding housing and short-term rental accommodation so in anticipation of that

[0:53:06] Planner Zupanec (probable): public interest and your need to align with the provincial processes we just wanted to give you

[0:53:14] Planner Zupanec (probable): a snapshot of our preliminary analysis so you can determine today whether or not

[0:53:21] Planner Zupanec (probable): you know you might be ready to opt in for example to the principal residence requirement

[0:53:26] Planner Zupanec (probable): for the short-term rental accommodation or you may feel that in fact you do need to put this

[0:53:31] Planner Zupanec (probable): on your project list and ensure that this doesn't get lost in the prioritization and that your land

[0:53:38] Planner Zupanec (probable): use bylaws, of which you have three for your local trust area, get updated in due time. So I'm going

[0:53:44] Planner Zupanec (probable): to share my screen and just a quick verbal confirmation that you can see that would be

[0:53:57] Planner Zupanec (probable): helpful. Are you able to see the screen? Yes. Great, thank you. The Theatis LTC seems to have

[0:54:09] Planner Zupanec (probable): disappeared on me here on the screen for some reason. So the province has advised local

[0:54:17] Planner Zupanec (probable): governments and British Columbia to not grant permission to short-term rental hosts if they're

[0:54:24] Planner Zupanec (probable): inconsistent with or more permissive than the Bill 35, which is the Short-Term Rental Accommodation

[0:54:30] Planner Zupanec (probable): Act. You are being asked to review your bylaws and consider whether any updates are warranted.

[0:54:37] Planner Zupanec (probable): and i will give you a little bit of an analysis of the key elements of bill 35 that are also

[0:54:45] Planner Zupanec (probable): fleshed out in more detail in director surmax memo on page 39 onward there's quite a comprehensive

[0:54:53] Planner Zupanec (probable): package of information there so for your constituents this agenda package piece that's

[0:55:00] Planner Zupanec (probable): in your business meeting today is actually an excellent reference for background information

[0:55:05] Planner Zupanec (probable): information moving forward. So you may want to remind people to go back to this package to sort

[0:55:11] Planner Zupanec (probable): of wrap their head around what it is that's happening across the province and how local

[0:55:16] Planner Zupanec (probable): governments are being asked to respond. So there's a few key elements in Bill 35 in this table. I'll

[0:55:25] Planner Zupanec (probable): be moving through a few slides. The first section relates to business licensing and the opportunities

[0:55:34] Planner Zupanec (probable): there for your local trust area may be to consider short-term rentals being licensed

[0:55:39] Planner Zupanec (probable): with the Cowichan Valley Regional District. So that is of interest to some other local trust

[0:55:48] Planner Zupanec (probable): areas. They're currently pursuing that. The implications are that the Islands Trust doesn't

[0:55:54] Planner Zupanec (probable): have any authority to issue business licenses. This would require sort of significant cooperation

[0:56:00] Planner Zupanec (probable): cooperation and administrative support with the regional district, which you may or may not

[0:56:05] Planner Zupanec (probable): already have a relationship to do with. And we anticipate that there will be significant

[0:56:11] Planner Zupanec (probable): financial resources associated with this as well in terms of how this gets cost recovered

[0:56:16] Planner Zupanec (probable): and how the taxpayer base supports that extra service. So that's one piece of the

[0:56:23] Planner Zupanec (probable): the upcoming legislation that is not required it's an option that you may wish to consider

[0:56:31] Planner Zupanec (probable): the other piece is a provincial registry which will be clear across the entire province whether

[0:56:39] Planner Zupanec (probable): you decide to opt into the principal residence requirement or not this registry will be for

[0:56:44] Planner Zupanec (probable): all short-term accommodation rentals and that system will be shareable to local governments

[0:56:51] Planner Zupanec (probable): across the province and we're assuming based on the information that we have that it'll be

[0:56:59] Planner Zupanec (probable): available later in 2024 and it will be required whether or not you opt in that registration piece

[0:57:07] Planner Zupanec (probable): will be every host will need to ensure that they are taking place with the registration and the

[0:57:14] Planner Zupanec (probable): province can enforce on the registration so the local trust committee would not from what we

[0:57:19] Planner Zupanec (probable): we understand, be responsible for enforcing compliance with this element.

[0:57:27] Planner Zupanec (probable): The next piece is the principal residence requirement. And this is where there's some

[0:57:34] Planner Zupanec (probable): confusion about what does this mean in terms of opting in because there's a, the first deadline

[0:57:39] Planner Zupanec (probable): is this March 31st, 2024. It is an annual deadline. So at any point, the local trust

[0:57:46] Planner Zupanec (probable): trust committee every year can decide to opt in and it will take effect in November of that same

[0:57:54] Planner Zupanec (probable): year. So the vacation rental in the provincial requirement for several geographies, currently

[0:58:03] Planner Zupanec (probable): the Thetis local trust area and the whole islands trust is excluded, requires that the rental is

[0:58:11] Planner Zupanec (probable): is only taking place in the host's principal residence or a secondary suite within that

[0:58:18] Planner Zupanec (probable): residence or a secondary dwelling unit on that property. So this opt-in option does have a

[0:58:28] Planner Zupanec (probable): deadline coming up. We understand it might be, and it likely is, very early for you to be confident

[0:58:35] Planner Zupanec (probable): that you wish to opt-in at this stage. So you do have time to consider this because the next

[0:58:42] Planner Zupanec (probable): stopped in dates as we understand will always be the end of the fiscal each year. So the province

[0:58:47] Planner Zupanec (probable): would be enforcing the principal resident requirement as well as that registry requirement

[0:58:52] Planner Zupanec (probable): that we just talked about. This would supersede any government local government zoning that you

[0:58:58] Planner Zupanec (probable): have that permits these rentals to to take place differently and it appears the way we're

[0:59:04] Planner Zupanec (probable): interpreting it now is that it would permit the principal residence and a secondary suite or

[0:59:08] Planner Zupanec (probable): dwelling to be operated as a rental concurrently, so a maximum of two per lot. We're not clear

[0:59:16] Planner Zupanec (probable): whether or not the host whose principal residence it is actually has to be on site during that use

[0:59:26] Planner Zupanec (probable): being in place. That's still clarity to come. You are recommended to consider a number of factors

[0:59:36] Planner Zupanec (probable): before opting in, and that should include a housing needs report, the actual number

[0:59:41] Planner Zupanec (probable): of short-term rentals that your community is currently dealing with or managing or working

[0:59:49] Planner Zupanec (probable): with, your rental vacancy rates, if applicable, and there's a number of other factors that

[0:59:55] Planner Zupanec (probable): the planners can support you with if you decide to do a more comprehensive analysis.

[1:00:00] Planner Zupanec (probable): So with the three land use bylaws that you currently have, you have three different approaches to regulating this.

[1:00:08] Planner Zupanec (probable): In each case, Thetis Island, for example, you do permit these guest accommodations to take place based on the lot size, actually.

[1:00:20] Planner Zupanec (probable): So that home occupation piece is extended per every eight hectares of lot size.

[1:00:26] Planner Zupanec (probable): So there is an opportunity for somebody to have multiple rentals, which would not be consistent with the provincial legislation. So that's something that would need to be dealt with.

[1:00:37] Planner Zupanec (probable): For Valdez, you permit bed and breakfast, but they're very loosely defined with no clarity around limitations, whether these are self-contained spaces.

[1:00:48] Planner Zupanec (probable): So you may need to consider the implications of having some ambiguous bylaw language for that particular commercial use.

[1:00:58] Planner Zupanec (probable): And then in your associated islands, you do have clarity around the owner being in residence to operate that limited economic benefit up to 14 days, which is fine.

[1:01:13] Planner Zupanec (probable): You can actually be more restrictive than the provincial requirement, but you can't be more permissive.

[1:01:21] Planner Zupanec (probable): so there's some opportunity there to to do an analysis and see if there's any tweaks or changes

[1:01:27] Planner Zupanec (probable): that need to take place and then the sort of the last three sections of the bill 35 deal with legal

[1:01:35] Planner Zupanec (probable): non-conforming the provincial registry oh sorry that's duplicated see if we can ignore that and

[1:01:41] Planner Zupanec (probable): then provincial enforcement so in terms of the non-conforming status this is also of great public

[1:01:45] Planner Zupanec (probable): public interest, is that regardless of your decision to opt in or opt out or to stay as you

[1:01:53] Planner Zupanec (probable): are, there is a sunset clause that as of May 31st this year, if you do have any legal non-conforming

[1:02:03] Planner Zupanec (probable): short-term rentals that predate your current bylaws and have been in effect,

[1:02:07] Planner Zupanec (probable): they will no longer be permitted. So they will no longer benefit from that

[1:02:13] Planner Zupanec (probable): grandfathering as some people call it but we refer to it as legal non-conforming protection so we

[1:02:19] Planner Zupanec (probable): don't know how many you have in your trust area they all those properties will need to come into

[1:02:24] Planner Zupanec (probable): full compliance with with provincial regulations or local bylaws and that includes the principal

[1:02:32] Planner Zupanec (probable): residence requirement if you do decide to opt in in the future and then in terms of enforcement

[1:02:38] Planner Zupanec (probable): just to clarify the province would only be enforcing its own legislation not your local

[1:02:43] Planner Zupanec (probable): bylaws so there's some benefit to opting in if you're interested in ensuring that the provincial

[1:02:48] Planner Zupanec (probable): process takes care of the principal residence requirement and alleviates bylaw enforcement

[1:02:52] Planner Zupanec (probable): staff at the islands just from having to do that however it does not extend to the use of

[1:02:58] Planner Zupanec (probable): recreation vehicles or tents or yurts if that's something that your bylaws currently permit

[1:03:04] Planner Zupanec (probable): permit to be considered as a dwelling or as a secondary residence that could be rented,

[1:03:09] Planner Zupanec (probable): the province will not be enforcing on those elements. So there are a few options today that

[1:03:19] Planner Zupanec (probable): you could consider. I'm happy to answer any questions that you have. The first is that you

[1:03:24] Planner Zupanec (probable): just receive this for information and direct any of your constituents to the agenda package

[1:03:29] Planner Zupanec (probable): that's been prepared for you with all the background information about the provincial

[1:03:33] Planner Zupanec (probable): legislation that's coming into effect and that gives you some time to let the community get up

[1:03:39] Planner Zupanec (probable): to speed and then contemplate next steps in subsequent meetings you could today also decide

[1:03:46] Planner Zupanec (probable): that you are ready to ensure that this doesn't get lost and that you're you are demonstrating

[1:03:51] Planner Zupanec (probable): to the province that this housing issue and short-term accommodation rentals are important

[1:03:56] Planner Zupanec (probable): to you as well as the rest of the province and that you're putting this on a project list today

[1:04:01] Planner Zupanec (probable): to ensure it doesn't get lost and that it's adequately budgeted or supported as a future

[1:04:07] Planner Zupanec (probable): project to align all three of your bylaws with the legislation and do a more comprehensive analysis

[1:04:15] Planner Zupanec (probable): and then the third option of course is that you do have the ability to opt in at this point in

[1:04:19] Planner Zupanec (probable): time there's a sample resolution provided for you on the screen and as well in the staff package

[1:04:26] Planner Zupanec (probable): And, you know, at this point in time, I think through my analysis, I would not recommend that the opting in prior to a better analysis of the implications is provided to you. However, that is to your discretion. So I will remain online if you have any questions for me. I'm sorry, we don't have more information to provide you at this late stage in the process as the whole province's planning staff are all rushing to advise their elected officials.

[1:04:55] Planner Zupanec (probable): about next steps, but I'm happy to support any discussion that the LTC has today specifically.

[1:05:02] Planner Zupanec (probable): Okay. Okay.

[1:05:08] Trustee Elliott (probable): I hope there's audio. So we are recording now. Apologies. The internet went down

[1:05:21] Trustee Elliott (probable): and we're, all of us are lacking internet. So hopefully this will be stitched together.

[1:05:27] Trustee Elliott (probable): It's now 10.36 and we were just about to hear from Plano Zupanek on potential implications

[1:05:35] Trustee Elliott (probable): for the Housing Statute changes to British Columbia legislation.

[1:05:39] Trustee Elliott (probable): We're at 12.1 in the agenda.

[1:05:42] Trustee Elliott (probable): And so, Trustee LaCombe, since you did hear the presentation from Plano Zupanek for Gambier,

[1:05:52] Trustee Elliott (probable): could you fill us in a little bit on what is there any action needed to be taken right now

[1:05:59] Trustee Elliott (probable): at the local trust committee level?

[1:06:04] Voice 8: Sure. I think

[1:06:06] Voice 8: that the documents essentially speak for

[1:06:10] Voice 8: themselves, the details of it. What's important in this, and the reason this is in front of us today,

[1:06:15] Voice 8: day is because there's actually a deadline imposed by the province for receiving requests

[1:06:23] Voice 8: to opt in to any of the housing bills and then that would, so it's like a closing date

[1:06:33] Voice 8: and if we wanted to opt in, it

[1:06:36] Voice 8: was obvious to us that there was a housing crisis here

[1:06:38] Voice 8: and we needed to opt in, now would be our time to do that.

[1:06:42] Voice 8: On the smaller islands, with smaller populations and where housing is less critical, it doesn't,

[1:06:50] Voice 8: it isn't necessarily so that we need to act on it now, there will be a future intake period

[1:06:57] Voice 8: and what Gambier did is chose not to take any action at this time, but asked staff to

[1:07:05] Voice 8: return these documents next year or later in the year in sufficient time for a future

[1:07:15] Voice 8: what's the word for that future opt-in opportunity

[1:07:18] Trustee Elliott (probable): so is this just the stvr opt-in because it's tied

[1:07:23] Trustee Elliott (probable): to you have to opt in by march for the tourist season but you can opt in next year if that turns

[1:07:30] Trustee Elliott (probable): opens up exactly

[1:07:31] Voice 8: there'll be another opening period for okay but it's also a moving target

[1:07:37] Voice 8: right the province could change all kinds of things exactly so i would suggest that this ltc

[1:07:44] Voice 8: not opt in at this time and ask staff to return these documents in sufficient time for

[1:07:51] Voice 8: consideration for the next opening okay

[1:07:55] Trustee Elliott (probable): trustee hunter did you have any thoughts or questions

[1:07:59] that we can refer to staff?

[1:08:02] Trying to

[1:08:03] Voice 7: decide what the ramifications of opting in would be.

[1:08:09] Voice 8: Well, we can have a full analysis of that

[1:08:11] Voice 8: because it would require changes to our OCP and our Bible,

[1:08:14] Voice 8: which is very extensive.

[1:08:15] Voice 8: So the

[1:08:16] Trustee Elliott (probable): one question that did come up at South Pender,

[1:08:18] Trustee Elliott (probable): which we requested an update from staff,

[1:08:22] Trustee Elliott (probable): is how the STVR regulations for non-conforming status

[1:08:28] Trustee Elliott (probable): status of stvrs on pender so where a short-term vacation rental has been it's lawful non-conforming

[1:08:36] Trustee Elliott (probable): it's grandfathered in there's a bylaw change afterwards they don't have a tup for it

[1:08:41] Trustee Elliott (probable): that that's actually that's not part of the exemption um and

[1:08:49] Voice 8: there's we don't have those

[1:08:49] Voice 8: concerns here yeah

[1:08:51] Trustee Elliott (probable): you don't have those concerns here so we're asking for more follow-up and

[1:08:55] Trustee Elliott (probable): and clarity because there was concern from south bender going well got all these lawful non-conforming

[1:09:02] Trustee Elliott (probable): stvrs what are the implications so um really this needs to be looked at through the lens of the

[1:09:07] Trustee Elliott (probable): local trust committee and i think there would be ample opportunity for the community to weigh in

[1:09:14] Trustee Elliott (probable): there's no urgency to do anything about this at the moment okay okay excellent so if there's

[1:09:22] Trustee Elliott (probable): further work on that memo. We'll move to 12.2, Trust Conservancy report. I just wanted to

[1:09:32] Trustee Elliott (probable): provide a verbal update. I'm on the Conservancy Board as a liaison with the Executive Committee

[1:09:37] Trustee Elliott (probable): and we've been under-resourced for staff, so there hasn't been regular reporting coming

[1:09:43] Trustee Elliott (probable): out, but just in our last ITC meeting, there was, there's always an annual update on the

[1:09:51] Trustee Elliott (probable): covenants with the status of all the covenants in the protected areas and so that's really

[1:09:57] Trustee Elliott (probable): interesting to look at there wasn't there was a few significant breaches of covenants

[1:10:03] Trustee Elliott (probable): and ITC staff are working with those but I think the bigger piece of news which I believe we can

[1:10:12] Trustee Elliott (probable): can share, but it's that the minister did not approve the interim three-year regional

[1:10:19] Trustee Elliott (probable): plan. So the ITC is required by law to submit a five-year regional conservation plan to

[1:10:29] Trustee Elliott (probable): the Ministry of Municipal Affairs, and that expired in December 2020. And so staff had,

[1:10:37] Trustee Elliott (probable): because everything is changing with First Nations and how they want to be engaged with

[1:10:43] Trustee Elliott (probable): input on conserved and protected areas and perhaps co-management or just some of our

[1:10:49] Trustee Elliott (probable): processes do not, you know, they're not updated enough to include that level of engagement.

[1:10:56] Trustee Elliott (probable): The ministry actually returned the interim three-year plan and said, okay, we want to

[1:11:03] Trustee Elliott (probable): see more work done on this to include input from First Nations.

[1:11:08] Trustee Elliott (probable): So that has affected the request for the budget.

[1:11:11] Trustee Elliott (probable): So there's now, I believe it went from $10,000 to $18,000 for the annual budget to just do more work engaging with First Nations.

[1:11:21] Trustee Elliott (probable): So it does put us in a bit of a challenging place, but the ITC board will have to wrestle with that.

[1:11:28] Trustee Elliott (probable): But I think a significant thing is for local trust committees to understand that any OCP changes,

[1:11:35] Trustee Elliott (probable): changes, anything that needs to go to the Ministry of Wholesale Affairs, I think in

[1:11:40] Trustee Elliott (probable): this context, it really needs robust, significant First Nations engagement.

[1:11:47] Trustee Elliott (probable): Yeah, are you back online?

[1:11:48] Trustee Elliott (probable): Yeah, we're back online.

[1:11:49] Trustee Elliott (probable): We're back online.

[1:11:50] Trustee Elliott (probable): Yeah.

[1:11:51] Trustee Elliott (probable): Okay,

[1:11:51] Planner Zupanec (probable): so let's try—

[1:11:52] Trustee Elliott (probable): Do you want

[1:11:52] Planner Zupanec (probable): to try doing that?

[1:11:53] Trustee Elliott (probable): Sorry, I know—

[1:11:53] Planner Zupanec (probable): We can try.

[1:11:54] Trustee Elliott (probable): —tying and everything.

[1:11:55] Trustee Elliott (probable): I'm finished with the Conservancy reports.

[1:11:58] Trustee Elliott (probable): We're just going to pause and attempt to—

[1:12:01] Voice 8: Well, we're almost done.

[1:12:02] Trustee Elliott (probable): We are almost done the meeting.

[1:12:03] Trustee Elliott (probable): They can have Sonia's presentation and revisit the previous.

[1:12:07] Trustee Elliott (probable): Oh my

[1:12:08] Trustee Elliott (probable): gosh, it's here again.

[1:12:09] Voice 8: I'll tell you what.

[1:12:10] Voice 8: You guys want to bring in an 11.05 ferry,

[1:12:13] Voice 8: or do you want to be here until lunch?

[1:12:16] Voice 8: Oh

[1:12:17] Trustee Elliott (probable): my gosh.

[1:12:18] Trustee Elliott (probable): Oh my God, indeed.

[1:12:22] Trustee Elliott (probable): We are now live streaming.

[1:12:25] Trustee Elliott (probable): Okay.

[1:12:30] Trustee Elliott (probable): I don't know what happened.

[1:12:32] Trustee Elliott (probable): We are...

[1:12:34] Trustee Elliott (probable): We had to move on with our meeting.

[1:12:36] Trustee Elliott (probable): This meeting

[1:12:36] Voice 3: is being recorded.

[1:12:37] Trustee Elliott (probable): Completely cut out. Sonia, we essentially received the report, and Trustee Luckum gave us some speaker's notes from your presentation to Gambier, and then we moved on.

[1:12:58] Trustee Elliott (probable): We

[1:13:01] Voice 8: just decided similarly to Gambier to not advance this at this time, but reflect on that with more time and bring it back for the next intake period.

[1:13:17] Trustee Elliott (probable): Yeah. Sorry, with the technology challenges.

[1:13:22] Trustee Elliott (probable): Yeah.

[1:13:25] Planner Zupanec (probable): Yeah. Sorry, with the technology challenges.

[1:13:29] Planner Zupanec (probable): Sure. Would it be helpful for me to put the slide back up? Did you see any of the slides?

[1:13:35] Trustee Elliott (probable): No, we have not. As soon as you started your presentation, it cut out.

[1:13:39] Planner Zupanec (probable): Oh, I see. Okay. So it was live stream. So for the benefit of the public and the recording,

[1:13:45] Planner Zupanec (probable): it is available. But I will just pull up the last slide to just give you a chance to decide

[1:13:55] Planner Zupanec (probable): how you would like to proceed.

[1:13:56] Trustee Elliott (probable): Well, I guess that's the benefit

[1:13:56] Trustee Elliott (probable): that i'm having it hosted remotely is is um the meeting was able to continue so i i recorded

[1:14:03] Trustee Elliott (probable): our conversation um which we might have to stitch together i don't know

[1:14:08] Trustee Elliott (probable): but receive the information request staff to add a new project to the project list

[1:14:14] Trustee Elliott (probable): or opt into the provincial principal residence requirement by march 31st so those are the options

[1:14:19] Trustee Elliott (probable): that staff are saying so i'm hearing from trustees that number one receiving the memo

[1:14:26] Trustee Elliott (probable): for information at this point is all that's desired there there isn't a

[1:14:32] Trustee Elliott (probable): desire to go into the a new project or the implications of a short-term rental

[1:14:37] Trustee Elliott (probable): review yeah

[1:14:40] Planner Zupanec (probable): yes so just to because you did not hear the presentation there is

[1:14:47] Planner Zupanec (probable): there are there are elements of your bylaws you have three regular three

[1:14:50] Planner Zupanec (probable): land-use bylaws in effect but that are would not seem consistent or aligned

[1:14:54] Planner Zupanec (probable): with the new provincial legislation so at some point you will be obligated to make those updates

[1:14:59] Planner Zupanec (probable): and that do that comprehensive analysis so that is why the second recommendation sort of lays out

[1:15:07] Planner Zupanec (probable): that opportunity to at least indicate to the province that you are or will be working towards

[1:15:13] Planner Zupanec (probable): that and to the community that they can expect to be part of community conversations around

[1:15:17] Planner Zupanec (probable): updates to the land use bylaws okay

[1:15:21] Trustee Elliott (probable): thank you

[1:15:23] Trustee Elliott (probable): planners to connect i'm you're welcome i don't know why we're not able to feed from the meeting but

[1:15:30] Trustee Elliott (probable): we're here and um yeah we had to move on so this is all a bit awkward okay thank you

[1:15:39] Trustee Elliott (probable): okay thank you thank you um okay so we've got our 12.4 trustee local expense report

[1:15:49] Trustee Elliott (probable): and after policies and standing resolutions and down to the active projects so we'll know

[1:15:55] Trustee Elliott (probable): planners who connect said that um we would actually to comply with the provincial regulations

[1:16:01] Trustee Elliott (probable): and we might need to update our lub and that would be a project but at this time um we're

[1:16:07] Trustee Elliott (probable): not advancing that as a project so it could be put on the future projects list i suppose

[1:16:14] Voice 5: gosh i think we need more information asking

[1:16:18] Voice 8: is any concern at this time yeah

[1:16:22] Voice 8: We can see how this evolves in other cities. I

[1:16:25] Trustee Elliott (probable): don't know why my camera cannot start. So I'm just speaking to me.

[1:16:31] Trustee Elliott (probable): I don't know what's going on right now. I'll try.

[1:16:37] Trustee Elliott (probable): Okay, so any input on the active projects or future projects reports.

[1:16:48] Voice 5: So

[1:16:49] Trustee Elliott (probable): the upcoming meetings, we need to decide today if we're going to have in-person or

[1:16:54] Trustee Elliott (probable): electronic meetings for the 2024 meeting dates, April 30th, July 9th, September 10th, and

[1:17:03] Trustee Elliott (probable): November 12th.

[1:17:04] Trustee Elliott (probable): Trustees, you have a preference, electronic is cheaper, but I know being in person is

[1:17:11] Trustee Elliott (probable): is important to community and so I'm totally happy with four in person or two

[1:17:19] Trustee Elliott (probable): and two what's your preference I'm

[1:17:24] Voice 8: inclined to go electronic for the bulk

[1:17:31] Voice 8: of them we could have one in September that would be in person but that would

[1:17:37] Voice 8: only be out of necessity to provide that opportunity to the public but I'm

[1:17:44] Voice 8: I mean clients I think they could all be electronic yeah

[1:17:47] Voice 5: and

[1:17:48] Voice 8: then that said um I am going to be away

[1:17:52] Voice 8: July 5th the 16th so if you want me to attend that July

[1:17:57] Voice 5: 9th we need to get that rescheduled

[1:17:58] Trustee Elliott (probable): okay um so July 9th needs to be rescheduled or could you participate electronically or that's

[1:18:05] Voice 5: not

[1:18:05] Trustee Elliott (probable): an option uh I would rather not okay so we need to give direction to staff that

[1:18:13] Trustee Elliott (probable): But do you concur that meeting date should be electronic?

[1:18:17] Trustee Elliott (probable): I'm

[1:18:17] Voice 5: fine with electronic.

[1:18:18] Trustee Elliott (probable): Okay.

[1:18:19] Trustee Elliott (probable): So we move that all the meeting dates be electronic for 2024

[1:18:24] Trustee Elliott (probable): and ask that staff find another option for the July 9th, 2024.

[1:18:31] Voice 5: Excluding July 5th to July 16th.

[1:18:34] Voice 5: Outside of July 5th to 16th.

[1:18:38] Trustee Elliott (probable): Vicki, did you get that okay?

[1:18:42] Trustee Elliott (probable): So I move that.

[1:18:43] Trustee Elliott (probable): Yes, I got that.

[1:18:44] Trustee Elliott (probable): 30, September 10, and November 12, scheduled as electronic meetings, and the July 9, be rescheduled outside of those dates, and come back with some options. Okay, so moved? Seconded? Seconded

[1:19:03] Voice 6: by Trustee Hunter?

[1:19:04] Trustee Elliott (probable): All those in favor? Aye. Aye.

[1:19:06] Trustee Elliott (probable): That is carried. And our next regular meeting is scheduled for Tuesday, April 30, at 9.30am. And that will be electronic.

[1:19:15] Trustee Elliott (probable): i'll call for a german

[1:19:16] Voice 5: before you actually with all the technology confusion i realized that

[1:19:22] i would like to move

[1:19:23] Voice 5: the housing strategies changes to the astronomy legislation

[1:19:26] Voice 5: memorandum be forwarded to the apc for information moved

[1:19:34] Trustee Elliott (probable): and seconded so that the housing statute

[1:19:38] Trustee Elliott (probable): changes to bc legislation memorandum according to the apc and discussion all those in favor

[1:19:47] Trustee Elliott (probable): that is carried all right we're going to race for the ferry the meeting is adjourned do you

[1:19:54] Trustee Elliott (probable): guys pack up thank you don't worry about anything else i'll get you

[1:19:57] Voice 8: in my car

ADOPTED
 
Thetis Island ADOPTED 1 
Local Trust Committee Minutes 
February 6, 2024 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
February 6, 2024 
Forbes Hall Community Centre 
North Cove Road, Thetis Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee 
 Ken Hunter, Local Trustee 
  
Staff Present: Margot Thomaidis, Planner 2 
 Sonja Zupanec, Island Planner (attended electronically) 
 Vicky Bockman, Recorder (attended electronically) 
  
Others Present: There was approximately one (1) member of the public in attendance. 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Elliott called the meeting to order at 9:33 am. She welcomed the public and introduced 
herself, Local Trustees, staff and recorder. She acknowledged that the meeting was being held 
on the traditional territory of the Coast Salish First Nations, and noted that the Thetis Island 
Local Trust Committee (LTC) is committed to reconciliation and relationship building with First 
Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Hunter reported on the following: 
 The MV Kuper has been renamed, with the new name having been chosen by 
the Penelakut Tribe. The ferry is back in service and crewing issues solved. 
 The thefts occurring on-island have now ceased and an arrest has been made. 
 A rabbit was sighted loose outside on-island; a matter of concern should it 
multiply.  
 

ADOPTED
 
Thetis Island ADOPTED 2 
Local Trust Committee Minutes 
February 6, 2024 
Trustee Luckham reported on the following: 
 He attended a Thetis Island Community Meetings (TICA) forum regarding an 
ongoing initiative to actively move forward in the process of reconciliation. 
 Last week he attended a LTC meeting on Gambier Island where discussion 
included the housing legislation changes that are also presented in this 
meeting’s agenda for discussion. 
 He attended the Salish Sea Symposium hosted by Transport Canada, where the 
discussion included advancing work in collaboration with First Nations on the 
many significant marine issues. 
 Preparation is in process for the next Trust Council meeting which will be held in 
March.  
 
3.2 Chair's Report 
 
Chair Elliott reported on the following: 
 She attended a Southern Gulf Islands Forum in September where discussion 
included an interest in managing waterways in a national marine conservation 
area with a First Nations perspective and derelict/abandoned vessel 
remediation funding. 
 Trust Council meeting in March will include discussion of adoption of the 
2024/25 budget and how to address all the needs and challenges in the Trust 
Area in an equitable way. 
 Islands Trust is grateful to the Province for agreeing to the request for a grant to 
update the Housing Needs Assessment, thereby eliminating the need to source 
funding for this through property taxes. 
 The Financial Planning Committee has been discussing the budget. 
 Islands Trust Chief Administrative Officer Russ Hotsenpiller will be retiring in 
June and a Hiring Committee is working on the terms of reference, vision, and 
various aspects of the position in consideration of a replacement. 
 She Chaired a LTC meeting on South Pender Island where a First Nation 
Hereditary Chief opened the meeting and provided a presentation on topics of 
interest. She suggested that this might be considered for a Thetis Island LTC 
meeting in the future. 
 
3.3 Electoral Area Director's Report - None 
4. PUBLIC COMMENTS 
 Gordon Prescott, President of the Thetis Island Residents’ and Ratepayers’ Association 
commented that the residents of Thetis Island should have input into the discussion of 
Provincial housing regulation changes. Additionally he raised concern that Thetis Island 
is linked with budget items which are not being used on this island, and suggested that 
boundary changes based on similar uses of budget would make sense. 
o Trustee Luckham invited the speaker to a conversation outside of this meeting 
to discuss and clarify how the Regional District and Islands Trust share 

ADOPTED
 
Thetis Island ADOPTED 3 
Local Trust Committee Minutes 
February 6, 2024 
jurisdictional authority in this matter, particularly as it affects the recreational 
component of the budget. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated November 7, 2023 - for Adoption 
TH-2024-001 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee adopt the minutes dated November 7, 
2023. 
CARRIED 
 
5.2 Section 26 Resolutions-Without-Meeting Report dated January 30, 2024 
Received for information. 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated January 30, 2024 
 In response to a Trustee’s inquiry, it was unknown if a response or comment from 
the Ministry of Forests has been received relating to November 7 Activity 3 issuance 
of the aquaculture lease. Staff responded that they will research and report back. 
 Trustee Luckham will continue to pursue September 5 Activity 1 inviting a First 
Nations elder to open a future LTC meeting. 
 Staff requested direction for how to proceed with November 7 Activity 1 regarding 
the draft Protocol Agreement with Cowichan Valley Regional District. Trustees 
supported reconsideration of a Letter of Understanding or Protocol Agreement that 
addresses current issues, and confirmed that a preliminary meeting with the new 
Regional Director to identify the scope of amendments would be warranted. 
 
TH-2024-002 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request Trustee Luckham to contact 
Director McClinton and invite him to the next Local Trust Committee meeting; and if 
that is not possible that staff be requested to schedule a Special Electronic Meeting to 
scope out topics and renewal of the Protocol Agreement with the Area Director. 
CARRIED 
 
7. APPLICATIONS AND REFERRALS - none 
8. LOCAL TRUST COMMITTEE PROJECTS 
 
 

ADOPTED
 
Thetis Island ADOPTED 4 
Local Trust Committee Minutes 
February 6, 2024 
8.1 Minor Project: Referral Responses for Proposed Bylaw Nos. 113 (Official Community 
Plan) and 114 (Land Use Bylaws) – Memorandum 
Planner Thomaidis presented the memorandum that provides the LTC with bylaw 
referral responses from First Nations, agencies and the Advisory Planning Commission 
received to date for Proposed Bylaw Nos. 113 and 114. She responded to questions 
from Trustees regarding referral responses from First Nations and Fisheries & Oceans 
Canada.  
Options for moving forward with a Community Information Meeting and Public Hearing 
were considered, and it was suggested that an electronic meeting held in the evening 
would be well received by the community. Trustees discussed a preference for holding 
these meetings before the end of March if possible. 
TH-2024-003 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to schedule an electronic 
Community Information Meeting and Public Hearing with respect to proposed Bylaw 
Nos. 113 and 114 changes, to be held in the evening prior to the next Local Trust 
Committee meeting. 
CARRIED 
9. DELEGATIONS - none 
10. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
Trustees acknowledged that a late piece of correspondence came in recently, however, it will be 
received and added to the next regular business meeting agenda in order to provide time for it 
to be reviewed. 
11. NEW BUSINESS - none 
12. REPORTS 
12.1 Housing Statute Changes to British Columbia Legislation – Memorandum 
The meeting paused due to technical difficulties at 10:40 am and resumed at 10:44 am. 
Planner Zupanec provided context and clarification of housing statute changes to BC 
legislation with preliminary analysis for LTC consideration of possible next steps and 
how to align with Provincial legislation. The presentation included an overview of new 
legislation affecting short term rental accommodation and housing statutes, potential 
opportunities and Thetis Island LTC implications. Due to technical difficulties, Trustees 
did not hear or see the Planner’s presentation, but the presentation was broadcast as 
part of the livestream.   
Trustees considered the background and speaking notes for Bill 44 and Bill 35 and 
determined that more time to consider the information would be necessary prior to a 
decision on an opt-in resolution.  

ADOPTED
 
Thetis Island ADOPTED 5 
Local Trust Committee Minutes 
February 6, 2024 
TH-2024-004 
It was MOVED and SECONDED, 
that the Housing Statute Changes to British Columbia Legislation Memorandum be 
forwarded to the Advisory Planning Commission for information. 
CARRIED 
12.2 Trust Conservancy Report  
The Chair provided a verbal update:  
 Annual update on the status of all protected areas has been received.  
 Minister of Municipal Affairs did not approve the interim three-year regional 
conservation plan. ITC is required to submit a 5-year regional conservation plan, 
which expired in December 2020. The interim plan was returned as it does not 
include enough input from First Nations. The annual budget request has increased 
to $18,000 in order for ITC to re-do a plan that has more First Nations input.   
12.3 Applications Report - none 
12.4 Trustee and Local Expense Report dated December, 2023 
Received for information. 
12.5 Adopted Policies and Standing Resolutions 
Received for information. 
12.6 Local Trust Committee Webpage 
No changes were requested at this time. 
13. WORK PROGRAM 
13.1 Active Projects Report dated January 30, 2024 
Received for information. 
13.2 Future Projects Report dated January 30, 2024 
Received for information. 
14. UPCOMING MEETINGS 
14.1 2024 Thetis Local Trust Committee Meetings - Designate in-person and electronic 
2024 Meeting dates: April 30, 2024, July 9, 2024, September 10, 2024, and November 
12, 2024 
Trustees considered the benefit of electronic meetings. A Trustee reported that he is 
unavailable between the dates of July 5-16 to attend a scheduled LTC meeting. LTC 
members suggested that the July 9 meeting might be rescheduled. 
 
 

ADOPTED
 
Thetis Island ADOPTED 6 
Local Trust Committee Minutes 
February 6, 2024 
TH-2024-005 
It was MOVED and SECONDED, 
that Thetis Island Local Trust Committee meetings of April 30, September 10, and 
November 12, 2024 be held electronically; and that the Local Trust Committee requests 
staff to reschedule the July 9 meeting to a date outside of July 5-16, 2024 and report 
back with options. 
CARRIED 
 
14.2 Next Regular Meeting Scheduled for Tuesday, April 30, 2024 at 9:30 am to be held 
electronically. 
 
15. ADJOURNMENT 
By general consent the meeting was adjourned at 10:51 am. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Vicky Bockman, Recorder