Islands Trust Council regular meeting, March 12, 2024

Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 1 of 19 
 Trust Council 
Minutes of a Regular Meeting 
 
Date:  
Location:  
March 12-14, 2024 
Chemainus / Port Alberni Room, Coast Bastion Hotel 
11 Bastion Street, Nanaimo BC 
 
Executive Present: 1. Peter Luckham, Chair, Thetis  
 2. David Maude, Vice-Chair, Mayne  
 3. Tim Peterson, Vice-Chair, Lasqueti 
4. Tobi Elliott, Vice-Chair, Gabriola 
 
 
Trustees Present: 5. Judith Gedye, Bowen Island Municipal Trustee 
6. Sue Ellen Fast, Bowen Island Municipal Trustee 
 
 7. Sam Borthwick, Denman Trustee  
 8. David Graham, Denman Trustee  
 9. Susan Yates, Gabriola Trustee  
 10. Lisa Gauvreau, Galiano Trustee  
 11. Kate-Louise Stamford, Gambier Trustee  
 12. Mikaila Lironi, Lasqueti Trustee 
13. Jeannine Dodds, Mayne Trustee (periodically attended electronically) 
 
 14. Deb Morrison, North Pender Trustee 
15. Aaron Campbell, North Pender Trustee 
 
 16. Laura Patrick, Salt Spring Trustee  
 17. Mairead Boland, Saturna Trustee (attended electronically)  
 18. Kristina Evans, South Pender Trustee  
 19. Dag Falck, South Pender Trustee (attended electronically) 
20. Ken Hunter, Thetis Trustee 
21. Grant Scott, Hornby Trustee 
22. Lee Middleton, Saturna Trustee (periodically attended electronically) 
23. Jaime Harris, Salt Spring Trustee (attended electronically) 
 
Regrets: 
 
24. Alex Allen, Hornby Trustee 
25. Joe Bernardo, Gambier Trustee 
26. Ben Mabberley, Galiano Trustee 
 
  
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
 David Marlor, Director, Legislative Services   
 Clare Frater, Director, Trust Area Services  
 Julia Mobbs, Director, Administrative Services   
 Stefan Cermak, Director, Planning Services  
 Renee Jamurat, Regional Planning Manager 
Tyler Brown, Senior Policy Advisor 
Morgana van Niekerk, Communications Specialist 
Alexandra Trifonidis, Acting Executive Coordinator 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 2 of 19 
Tuesday, March 12, 2024  
 
The in-person meeting was recorded, livestreamed, and made available for electronic attendance.   
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
At 10:30 a.m., Chair Luckham called the meeting to order and acknowledged the meeting was 
held in Snuneymuxw First Nation territory.  
There were 18 trustees present.  
Chair Luckham introduced and welcomed Snuneymuxw Elder Lolly Good who provided a 
blessing and prayer. 
 Trustees and staff introduced themselves.  
2. AGENDA 
2.1 Review of the Agenda 
 The following additions to the agenda were presented for consideration: 
 
13.3 Rob Botterell, Naacaluk re:  Open Letter to Premier David Eby dated March 4, 2024  
TC-2024-001 
It was MOVED by Trustee Falck and SECONDED by Trustee Gedye,  
that Trust Council by 2/3 majority vote add the letter to BC Premier David Eby 
written by Rob Botterell as a new item to the agenda.   
CARRIED 
2.2 Approval of Agenda 
By general consent, the agenda was approved as amended. 
3. GENERAL BUSINESS ARISING 
3.1 Consent Agenda Items 
Item 3.1.3 was pulled from the consent agenda items for discussion. 
By general consent Trust Council adopted the recommendation as presented in 
items 3.1.1 and 3.1.2.  
3.1.1 December 5-7, 2023, Trust Council Meeting Draft Minutes 
That Trust Council adopt the minutes as presented.  
3.1.2 Trust Council Resolutions Without Meeting  
 None 
3.1.3 Trust Council Follow Up Action List (FUAL) 
Trustees asked questions, for clarification, on some FUAL list items.  
Discussion on amending the FUAL report status tab ensued.  

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 3 of 19 
    TC-2024-002 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council request staff to amend the follow-up action report 
status tab that a percentage complete for each line item be added. 
 
CARRIED 
3.2 Discussion / Decision Items  
3.2.1 Trustee Roundtable 
Trustees provided updates on the work of their local trust committees.  
Trustee Morrison gave notice that she intends to bring a motion to June’s Trust 
Council meeting on the question of requesting a Provincial review, taking next 
steps and invited other trustees to work with her. 
Trustee Campbell joined the meeting at 11:23 a.m. 
The meeting recessed for lunch at 12:08 p.m. and reconvened at 1:00 p.m. 
Trustee Scott joined the meeting at 1:00 p.m. 
4. EXECUTIVE SERVICES 
4.1 Consent Agenda Items 
4.1.1 Chief Administrative Officer – Report  
By general consent Trust Council received item 4.1.1 as presented. 
4.1.2 Executive Committee Work Program 
Discussion ensued on the status of EC Active Projects item 3, “Request for 
Provincial Review and Provincial Funding Strategy.” 
CAO Hotsenpiller noted that a comprehensive report to the minister on actions 
the Trust has taken to reform its governance and management structure within 
its existing authority are the next steps needed to advance this work. 
4.1.3 Governance Committee Work Program 
Request for update on Governance Committee on preparation of a letter to the 
Province. The CAO provided an update. 
Chair Gedye provided an update on the activities of the Governance Committee 
since last Trust Council. 
By general consent Trust Council approved item 4.1.2  and 4.1.3 as 
 presented. 
4.2 Discussion / Decision Items  
4.2.1 Committee of the Whole - Meeting Procedures Bylaw Amendment - RFD 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 4 of 19 
Director of Legislative Services Marlor provided review of the request for 
decision (RFD). 
TC-2024-003 
It was MOVED by Trustee Fast and SECONDED by Trustee Yates,  
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a first 
time. 
CARRIED 
 
TC-2024-004 
It was MOVED by Trustee Borthwick and SECONDED by Trustee 
Gauvreau,  
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a 
second time. 
CARRIED 
 
TC-2024-005 
It was MOVED by Trustee Borthwick and SECONDED by Trustee 
Morrison, 
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a 
third time. 
CARRIED 
 
DLS Marlor informed Trust Council that adoption of the bylaw, by resolution 
without meeting (RWM), can be initiated no sooner than 24 hours after the 
meeting is adjourned. 
4.2.2 Records Management System Bylaw No. 195 – RFD 
DLS Marlor provided review of the request for decision. 
 
TC-2024-006 
It was MOVED by Trustee Evans and SECONDED by Trustee,  
that Trust Council request Staff amend draft Bylaw No. 195 be amended 
in .6, to add words “, the “Islands Trust Council Records Management 
System Manual” (the “Manual”), “ after “manual of procedures and 
policy”. 
CARRIED  
 
TC-2024-007 
It was MOVED by Trustee Borthwick and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, as amended, be read a first 
time. 
CARRIED  
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 5 of 19 
TC-2024-008 
It was MOVED by Trustee Fast and SECONDED by Trustee Yates, 
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, be read a second time. 
CARRIED  
 
TC-2024-009 
It was MOVED by Trustee Evans and SECONDED by Trustee Gedye, 
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, be read a third time. 
CARRIED 
5. LOCAL PLANNING SERVICES 
5.1 Consent Agenda Items 
By general consent Trust Council received item 5.1.2 as presented.  
5.1.1 Director of Planning Services – Report 
Question about the elements of the Director report and some of the planned 
work. The Director of Planning Services Cermak provided explanations. 
Questions about building permit referral process, and suggestion of having a 
shoreline model bylaw for the entire Trust Area.  
5.1.2 Regional Planning Committee Work Plan 
That Trust Council approve the Regional Planning Committee Work Program as 
presented.  
The meeting recessed for break at 2:01 p.m. and reconvened for the Strategic Plan - Goals and Priorities 
session at 2:15 p.m., which was not livestreamed.  
6. STRATEGIC PLAN - GOALS and PRIORITIES SESSION 
Trustees undertook a strategic planning goals and priorities session facilitated by Cheeying Ho, 
WCS Engagement and Planning. 
Trustee Boland left the meeting at 5:14 p.m. 
Trust Council recessed for the day at 5:30 p.m. 
Chair Luckham reconvened the meeting at 8:30 a.m., Wednesday, March 13, 2024.  
Vice-Chair Elliott was not in attendance. 
Wednesday, March 13, 2024 
7. ADMINISTRATIVE SERVICES / FINANCE 
7.1 Consent Agenda Items 
By general consent Trust Council received item 7.1.1 and approved items 7.1.2, 
and 7.1.4 as presented. 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 6 of 19 
7.1.1 Director of Administrative Services – Report  
7.1.2 Third Quarter Financial Report - RFD 
That the Islands Trust Council approve the third quarter Financial Report as 
presented.  
7.1.3 Third Quarter Financial Forecast - BRF 
Question about the financial report.  The Director provided an overview of the 
financial forecast.  
That the Islands Trust Council approve the third quarter Financial Forecast as 
presented.  
7.1.4 Financial Planning Committee Work Plan 
That Trust Council approve the Financial Planning Committee Work Program as 
presented.  
7.2 Discussion / Decision Items 
The Vice-Chair of the Financial Planning Committee introduced the draft budget for 
Fiscal year 2024/25, and provided an overview of the Financial Planning Committee 
budget process. Trustees asked questions about the draft budget. 
7.2.1 Draft 2024/25 Budget Session 
7.2.1.1 Draft Budget Session Outline 
7.2.1.2 Draft Budget Assumptions and Principles 
7.2.1.3 Budget Overview – BRF 
The Director provided an overview of the proposed budget for Fiscal Year 
2024/25. 
Vice-Chair Elliott joined the meeting at 8:53 a.m. 
TC-2024-010 
It was MOVED by Trustee Boland and SECONDED by Trustee Hunter, 
that Trust Council remove the proposed new staff position for Islands 
Trust Conservancy (Protected Areas Manager) from the 2024/25 draft 
budget.  
DEFEATED 
Trustees Hunter and Harris requested that their vote in favour be recorded. 
 
The meeting recessed at 10:40 a.m. and reconvened at 10:55 a.m. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 7 of 19 
TC-2024-011 
It was MOVED by Trustee Peterson and SECONDED by Trustee 
Gauvreau, 
that Trust Council add back the Stewardship Education amount of 
$15,000 to the draft 2024/25 budget.  
CARRIED 
 
TC-2024-012 
It was MOVED by Trustee Peterson and SECONDED by Trustee Yates, 
that Trust Council add back the Secretariat Services amount of $10,000 
to the draft 2024/25 budget.    
CARRIED  
 
The MOVER clarified this is for a total of $15,000. 
 
TC-2024-013 
It was MOVED by Trustee Evans and SECONDED by Trustee Borthwick, 
that Trust Council reduce the Freedom of Information budget to $5,000 
for the draft 2024/25 budget as per the previous year’s budget. 
CARRIED 
 
TC-2024-014 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council reduce the “Applications Sponsored by Executive 
Committee” by $5,000 for the 2024/25 budget to align with currently 
expected spend.  
DEFEATED 
 
TC-2024-015 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council reduce “First Nations Engagement Plan” by $10,000 
for the draft 2024/25 budget and remain at the previous year’s budget 
as no spending occurred last year.  
DEFEATED 
 
TC-2024-016 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau, 
that Trust Council adjust telephone and training for the draft 2024/25 
budget so it remain at previous year’s spend, $12,000 and $10,000 
respectively, for a joint reduction of $5,000.  
CARRIED 
 
TC-2024-017 
It was MOVED by Trustee Gauvreau and SECONDED by Trustee Yates, 
that Trust Council reinstate funding for the Galiano Islands Trust office 
for the 2024/2025 budget.  
CARRIED 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 8 of 19 
TC-2024-018 
It was MOVED by Trustee Graham and SECONDED by Trustee 
Gauvreau,  
that Trust Council return $10,000 to the Executive Committee expense 
amount, regarding Local Trust Committee Chair expenses budget 
amount.   
CARRIED 
 
TC-2024-019 
It was MOVED by Trustee Evans and SECONDED by Trustee Campbell, 
that the “Project: Islands Trust Conservancy Plan First Nation 
Engagement” remain at the previous year’s budget total by reducing the 
Islands Trust contribution by the Species At Risk grant contribution of 
$8,000.  
DEFEATED 
 
The meeting recessed for lunch at 12:10 p.m. and reconvened at 1:00 p.m.   
Trustees Dodds, Scott, and Middleton left the meeting. 
8. ENGAGEMENT / COLLABORATION 
Chair Luckham opened the engagement/collaboration session. The trustees introduced 
themselves. 
8.1 Delegations 
8.1.1 Ian Peace - Gulf Islands Alliance 
The delegation arrived late and presented following the public comments. Mr. 
Peace, representing the Gulf Islands Alliance, spoke to the Islands Trust Council 
Statement on the scope and meaning of Section 3 of the Islands Trust Act. 
Written documentation on the topic was received from Mr. Peace on page 330-
332 of the agenda.  
8.2 Public Comments 
  The Chair invited members of the public to speak to council.  
 Graham Brazier, Denman Island - spoke to interpreting the Islands Trust 
mandate.  
 Jennifer Margison, Friends of the Gulf Islands - spoke to the purposes of a 
communications strategy and the fact that the goals session on Tuesday was not 
live-streamed. 
 Ted Olynyk, Communications Manager for BC Hydro - spoke to his proposed 
presentation to Trust Council in June on the work that BC Hydro has done on 
the islands. 
 Dan Rogers, Keats Islands - spoke to agendas and public comment period, would 
be useful to hold the public comment period prior to the Trust Council 
discussion on the budget. 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 9 of 19 
 Michael Sketch, North Pender Island - spoke to governance and the Trust Policy 
Statement. 
Trustee Dodds joined the meeting at 1:30 p.m. 
Trust Council resumed item 7.2.1.3 Budget Overview after the Engagement section.  
7.2.1.3 Budget Overview – BRF  
TC-2024-020 
It was MOVED by Trustee Boland and SECONDED by Trustee Morrison, 
that Trust Council replace the Islands Trust Conservancy Protected 
Areas Manager staff position, with a temporary staff position for Islands 
Trust Conservancy, in the draft 2024/25 budget.  
DEFEATED 
     
TC-2024-021 
It was MOVED by Trustee Morrison and SECONDED by Trustee 
 Campbell, 
that the Trust Council reduce the $30,000 from the budget for the 
"Housing Strategy and Housing Options Toolkit" project by the Regional 
Planning Committee.   
 
Trust Council recessed conversation on this motion and picked it up after the Media & Social Media 
Training Session. 
9. MEDIA & SOCIAL MEDIA TRAINING SESSION 
Trustees undertook a training session on social media from Jan Enns Communications. 
The meeting reconvened at 5:30 p.m. following the media training session.  
7.2.1.3 Budget Overview – BRF (Continued) 
TC-2024-021 
It was MOVED by Trustee Morrison and SECONDED by Trustee 
Campbell, 
that Trust Council remove $30,000 from the budget for the "Housing 
Strategy and Housing Options Toolkit" project by the Regional Planning 
Committee. 
DEFEATED 
 
TC-2024-022 
It was MOVED by Trustee Evans and SECONDED by Trustee Boland, 
that Trust Council reduce the budget for the "Housing Strategy and 
Housing Options Toolkit" project by $10,000. 
DEFEATED   
7.2.1.4 Draft Budget Funding Requests 
7.2.1.4.1 Business Case Summaries 
7.2.1.4.2 Strategic Plan Projects 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 10 of 19 
7.2.1.4.2.1 EC: Policy Statement Amendment Project 
7.2.1.4.2.2 TPC: Secretariat Services 
7.2.1.4.2.3 RPC: Housing Needs Assessment: North/South Gulf 
Islands 
7.2.1.4.2.4 RPC: Housing Strategy and Housing Options Toolkit 
7.2.1.5 Operational Projects and Staffing 
7.2.1.5.1 Building Footprint GIS Data Layer Update 
7.2.1.5.2 Bylaw Portal Licensing and Implementation 
7.2.1.5.3 SSI Office Relocation 
7.2.1.5.4 Microsoft 365 Upgrade - BRF 
7.2.1.5.5 GIS Coordinator 
7.2.1.5.6 CAOHC: Hiring an Executive Search Firm 
7.2.1.6 ITC Board Budget Requests - BRF 
7.2.1.7 LTC Projects - Budget Requests and Feasibility 
7.2.1.7.1 Planning Services – Projects Feasibility Assessment - BRF 
7.2.1.7.2 Denman - OCP and LUB Housing Policy Review 
7.2.1.7.3 Gabriola - OCP and LUB Comprehensive Review 
7.2.1.7.4 Mayne - Housing Options 
7.2.1.7.5 North Pender - Housing Access and Affordability 
7.2.1.7.6 Hornby - Relationship Building Actions with K’ómoks First 
Nation 
7.2.1.7.7 Salt Spring - OCP and LUB Review 
7.2.1.7.8 Salt Spring - Ganges (Shiya’hwt/SYOWT) Village Area Plan 
7.2.1.8 Proposed Unfunded Project Requests 
7.2.1.8.1 TPC: Stewardship Education Program 
7.2.1.8.2 Eelgrass Mapping - Phase 2 - BRF 
 
 
 
 
7.2.1.9 SSI Water Sustainability Projects - RFD 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 11 of 19 
TC-2024-023 
It was MOVED by Trustee Patrick and SECONDED by Trustee Peterson,  
that Trust Council, despite Policy 6.3.2, authorize the Salt Spring Island 
Local Trust Committee to use unspent special property tax requisition 
funds from previous fiscal years to undertake water sustainability 
projects under the delegated authority of Bylaw 154, and under the 
land use planning powers of s.29 of the Islands Trust Act.   
CARRIED 
 
Trust Council recessed for the day at 6:00 p.m. 
Chair Luckham reconvened the meeting at 8:30 a.m., Thursday, March 14, 2024.  
Thursday, March 14, 2024 
10. CLOSED MEETING (Separate Agenda) 
TC-2024-024 
It was MOVED by Trustee Dodds and SECONDED by Trustee (missed the seconder), 
that the Islands Trust Council meeting be closed to the public subject to Section 90(1) of 
the Community Charter in order to consider matters related to: 
(c) labour relations or other employee relations, 
(g) litigation affecting the Islands Trust; and 
(i) receipt of advice that is subject to solicitor-client privilege; 
and that CAO Russ Hotsenpiller and staff be invited to attend the closed session. 
CARRIED 
 
The meeting was closed to the public at 8:34 a.m. and reopened to Rise and Report at 9:45 a.m. 
10.1 RISE AND REPORT 
Chair Luckham reported that Trust Council adopted in-camera minutes, received a 
litigation report, an update from CAO Hiring Committee, and will be publicly releasing a 
briefing from the CAO Hiring Committee. 
11. FINANCIAL BYLAWS APPROVAL 
The Director of Administrative Services Mobbs provided an update on the draft 2024/25 budget 
based on amendments made by Trust Council at the meeting yesterday. 
11.1 Bylaw 193 - Financial Plan Bylaw 2024/2024 – RFD 
The Director of Administrative Services Mobbs presented the five-year Financial Plan 
Bylaw for 2024/45. 
Trustee Morrison raised a concern the money had not been earmarked for potentially 
joining the Sue Big Oil movement. 
 
 
 
TC-2024-025 
It was MOVED by Trustee Morrison and SECONDED by Trustee Yates,  

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 12 of 19 
that Islands Trust include $15,256 in the 2024/25 budget to join the Sue Big Oil 
class action lawsuit, funds eligible for spending only upon Trust Council formally 
resolving to join the movement.  
DEFEATED   
 Trustee Morrison requested that her vote in favour be recorded. 
 
TC-2024-026 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a first time.  
CARRIED 
Trustee Harris requested that his vote in opposition be recorded. 
 
 
TC-2024-027 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a second time.    
CARRIED   
               Trustee Harris, Hunter, Campbell, and Morrison requested their vote in opposition be recorded.   
 
TC-2024-028 
It was MOVED by Trustee Evans and SECONDED by Trustee Gedye, 
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a third time.   
CARRIED 
Trustee Harris and Morrison requested their vote in opposition be recorded.  
 
TC-2024-029 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be forwarded to the Minister of Municipal Affairs for approval 
consideration. 
 CARRIED    
Trustee Harris requested that his vote in opposition be recorded. 
11.2 Revenue Anticipation Borrowing Bylaw - RFD 
TC-2024-030 
It was MOVED by Trustee Yates and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a first time.    
CARRIED 
 
 
 
TC-2024-031 
It was MOVED by Trustee Gedye and SECONDED by Trustee Borthwick, 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 13 of 19 
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a second time.   
CARRIED 
 
TC-2024-032 
It was MOVED by Trustee Fast and SECONDED by Trustee Gedye,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a third time.  
CARRIED 
 
TC-2024-033 
It was MOVED by Trustee Yates and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be forwarded to the Minister of 
Municipal Affairs for approval consideration.   
CARRIED 
 
Trust Council resumed the Local Planning Services section at item 5.2 Discussion / Decision Items. 
5.2 Discussion / Decision Items 
5.2.1 Bylaw Compliance & Enforcement Statistical Report – BRF 
By general consent Trust Council received the Bylaw Compliance and 
Enforcement Report for information 
5.2.2 Bylaw Compliance and Enforcement Review Project - RFD 
Director of Planning Services Cermak introduced the request for decision. 
TC-2024-034 
It was MOVED by Trustee Patrick and SECONDED by Trustee Campbell,   
that Trust Council approve Bylaw Compliance and Enforcement Review 
Project Charter V1.   
CARRIED 
12. TRUST AREA SERVICES 
12.1 Consent Agenda Items 
By general consent Trust Council received item 12.1.1 and approved item 12.1.2 
as presented.  
12.1.1 Director of Trust Area Services – Report  
12.1.2 Trust Programs Committee Work Program  
That the Islands Trust Council approve the top priorities of the Trust Programs 
Committee Work Program Report. 
12.2 Discussion / Decision Items 
12.2.1 Policy Statement Amendment Project Update – Request for Decision 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 14 of 19 
The Director of Trust Area Services Frater introduced the request for decision. 
TC-2024-035 
It was MOVED by Trustee Evans and SECONDED by Trustee Boland, 
that Trust Council request Staff to create a detailed workplan in addition 
to the existing project Charter to clarify, and specify, the work involved 
within each step of the policy Statement Amendment Project.   
CARRIED 
 
TC-2024-036 
It was MOVED by Trustee Patrick and SECONDED by Trustee Morrison,  
that Trust Council request that the “Policy Statement Amendment 
Project - Project Charter V8” be amended to have the Draft Policy 
Statement be initially provided to Trust Council at a special meeting.  
CARRIED 
 
TC-2024-037 
It was MOVED by Trustee Fast and SECONDED by Trustee Evans,  
that Trust Council endorse the Policy Statement Amendment Project 
Charter Version 8 as amended.  
CARRIED  
 
To accommodate timing needs, Trust Council moved to item 12.3 Islands Trust Conservancy Report. 
12.3 Islands Trust Conservancy Report 
Chair Smith updated Trust Council on the activities of the Islands Trust Conservancy. 
Trust Council received the report for information. 
Trust Council resumed at item 12.2.2 Communications Plan – BRF. 
12.2.2 Communications Plan – BRF 
The Director of Trust Area Services presented the communications plan. Trust 
Council received for information with suggestions to remove the first sentence 
in section 1. Context, and instead start with the second sentence: “An updated 
communications...” 
In section 3, 3.2 Creating a Communication Plan, a recommendation was 
presented to have a workplan format instead of a project charter style. 
12.2.3 Legislative Monitoring - RPT & BRF 
The Director of Trust Area Services presented the legislative monitoring chart. 
Trust Council received for information. 
12.2.4 Climate Change – BRF 
The Director of Trust Area Services presented the climate change briefing. Trust 
Council received this for information. 
13. NEW BUSINESS 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 15 of 19 
13.1 Advice to Trust Council - Improve Trustee Access to Agendas in HTML - RFD 
The request for decision was provided by trustees: Boland, Borthwick, Elliott, Evans, 
Fast, Gauvreau, and Peterson.  
TC-2024-038 
It was MOVED by Trustee Fast and SECONDED by Trustee Borthwick, 
that Trust Council direct staff to prepare a report with options and 
recommendations for providing meeting agendas in HTML as well as PDF 
versions.  
CARRIED    
 13.2 Selection of a location for the September 2024 Trust Council Meeting - RFD 
TC-2024-039 
It was MOVED by Trustee Elliott and SECONDED by Trustee Morrison, 
that the September Trust Council meeting be held on Gabriola Island.    
CARRIED 
 
TC-2024-040 
It was MOVED by Trustee Elliot and SECONDED by Trustee Yates, 
that Trustees be polled to confirm their in-person attendance by April 15, 2024, 
and if the total number of Trustees is less than 3/4 of Trust Council (20 
Trustees), that the meeting be re-scheduled as electronic.     
DEFEATED 
 
TC-2024-041 
It was MOVED by Trustee Elliott and SECONDED by Trustee Gauvreau, 
that staff explore options to charge accommodation costs back to Trustees if 
they commit to attendance in person, but do not, with the exception of medical 
emergencies or extraordinary circumstances. 
 
Trustee Hunter noted he will not be at the September Trust Council meeting.  
 
Discussion ensued on the following: 
 Work and other scheduling issues that arise last minute. 
 Description of wording in the motion (extraordinary circumstances) and who 
decides what is a medical emergency or extraordinary circumstance. 
 Costs associated to attend Trust Council per trustee. 
 Staff resources versus last minute cancellations. 
 Food waste. 
 Trustee remuneration. 
 
 
 
  TC-2024-042 
It was MOVED by Trustee Morrison and SECONDED by Trustee Evans, 
that Trust Council defer this item to the June Trust Council meeting.   
CARRIED 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 16 of 19 
 13.3    Business Letter to David Eby written by Rob Botterell re: moratorium on docks 
TC-2024-043 
It was MOVED by Trustee Falck and SECONDED by Trustee Campbell, 
that Trust Council authorizes and directs Trust Chair Peter Luckham to write, 
sign and send a letter regarding Dock Tenures to Honourable Premier Eby, 
Honourable Minister Cullen, Honourable Minister Rankin and Honourable 
Minister Kang by March 15th. The letter should be informed by the attached 
letter from Rob Botterell (to the ministers) and be modeled on the Trust Council 
draft letter provided by him. 
 
TC-2024-044 
It was MOVED by Trustee Stamford and SECONDED by Trustee Fast, 
that the motion be amended to remove the date and delete the last sentence.  
CARRIED 
 
The question on the following motion, as amended, was then called: 
 
That Trust Council authorizes and directs Trust Chair Peter Luckham to write, 
sign and send a letter regarding Dock Tenures to Honourable Premier Eby, 
Honourable Minister Cullen, Honourable Minister Rankin and Honourable 
Minister Kang.    
CARRIED 
 
    Trustee Morrison requested to note that her opposition is to the process not the intent of the motion. 
 
13.4 From Budget discussion – Planning Staff Time Tracking 
 
TC-2024-045 
It was MOVED by Trustee Morrison and SECONDED by Trustee Campbell, 
that Trust Council requests staff to report in the September and March Trust 
Council meetings about the tracking of Planning staff time and application 
revenue.   
 
TC-2024-046 
It was MOVED by Trustee Evans and SECONDED by Trustee Peterson, 
that the motion be amended to add at the end “with regards to cost recovery”.  
 
CARRIED 
 
The question on the following motion, as amended, was then called: 
 
That the Trust Council request staff to report in the September and March Trust 
Council meetings about the tracking of planning staff time and application 
revenue with regards to cost recovery.   
CARRIED 
 
13.5 From budget discussion – Planning Staff Time Tracking 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 17 of 19 
 
TC-2024-047 
It was MOVED by Trustee Boland and SECONDED by Trustee Evans, 
that the Islands Trust Conservancy use the comprehensive analysis created in 
support of the budget request for a new staff position, to make a strategic 
approach to the province, to request funding for the entire Islands Trust 
Conservancy budget going forward. 
 
Trust Council recessed conversation on this motion for a break at 12:53 p.m. and resumed at 1:03 p.m. 
TC-2024-048 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau, 
that Trust Council defer this item to September Council. 
DEFEATED 
 
The question on the original motion was then called: 
 
That the Islands Trust Conservancy use the comprehensive analysis created in 
support of the budget request for a new staff position, to make a strategic 
approach to the province, to request funding for the entire Islands Trust 
Conservancy budget going forward. 
DEFEATED 
14. SUMMARY / UPDATES 
14.1 Trustee Updates about Working in Cooperation with Others 
Chair Luckham asked for any updates and noted no written updates were received for 
this meeting. 
Vice-Chair Peterson advised trustees that a report from the Xwe’etay/Lasqueti 
Archaeology Project was meant to be included in the agenda and has already been 
circulated to all trustees via email.  
14.1.1 Atl'ka7tsem / Howe Sound Biosphere Region - None 
    
14.1.2 Baynes Sound / Lambert Channel Ecosystem Forum - None 
    
14.1.3 Southern Gulf Islands Forum - None 
    
14.1.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
 
14.1.5 VICC Climate Leadership Steering Committee 
Trustee Morrison asked trustees to reach out to her via email if anyone wants 
anything raised regarding the VICC Climate Leadership work. An email will be 
circulated with more details on future meetings and work once finalized.  
14.1.6 Snaw-naw-as Nation / Islands Trust Joint Working Group - None 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 18 of 19 
14.1.7 First Nations Relations - None 
14.1.8 Shellfish Aquaculture Management Advisory Committee - None 
14.1.9 Freighter Anchorages/Oceans Protection Plan Update - None 
14.1.10 BC Ferries Advisory Committees - None 
14.2 Trust Council Top Priorities Active Projects Chart 
 
By general consent Trust Council received item 14.2 for information. 
 
14.3 June Trust Council Draft Schedule 
 
By general consent June’s Trust Council draft schedule was received for 
information. 
14.4 Disposition of Delegations and Town Hall Requests 
Chair Luckham asked for any direction on disposition of delegations and town hall 
requests.  
Trustee Morrison asked for a clarification on the Rise and Report coming out of the 
September Trust Council meeting.  
14.5 CORRESPONDENCE 
Chair Luckham asked if there is any action required in relation to the correspondence. 
TC-2024-049 
It was MOVED by Trustee Elliott and SECONDED by Trustee Yates, 
that Trust Council request Staff to work with the Chair to draft a letter in 
response to the correspondence 14.5.5 and 14.5.6.   
CARRIED 
  
By general consent the above letter to be sent to other letter writers (14.5.1 
and 14.5.2) expressing similar concerns. 
14.5.1 2024-01-19 Regional District of Nanaimo - Legislative Reform Initiative Update 
By general consent Executive Committee forward the January 19, 2024 letter 
from the Regional District of Nanaimo to trustees advising them to contact the 
Chief Executive Officer of the Regional District of Nanaimo if they are interested 
in participating. 
14.5.2 2024-02-05 M. Wilde - Trust Mandate 
14.5.3 2024-02-06 E Kelly - Gabriola 
14.5.4 2024-02-08 V Poster - Protect the Gulf Islands. It's your job! 
14.5.5 2024-02-15 G Bywater - Secret Change to the Trust Act 
14.5.6 2024-02-19 Maxine Leichter - Friends of the Gulf Islands Society 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 19 of 19 
Forwarded by Executive Committee from their February 28, 2024 meeting for 
information.  
14.5.7 2024-02-28 F Weller - Sue Big Oil Initiative 
  Discussed at item 11.1 Bylaw 193 - Financial Plan Bylaw 2024/2024 – RFD. 
15. NEXT MEETING 
Next meeting is for June 18-20, 2024, on Salt Spring Island. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 1:45 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
_________________________ 
David Marlor, Director Legislative Services