Islands Trust Council regular meeting, March 14, 2024

[0:00:00] Voice 31: so good morning council hope everybody has rested well here we are day three um

[0:00:11] Voice 31: i'd be overjoyed to get you all out of here uh on that prescribed time i think we're scheduled

[0:00:16] Voice 31: to go to noon today and um that of course requires your help and support to get there

[0:00:23] Voice 31: but uh i'll do my best to assist you in that manner um we're going to go in camera

[0:00:31] Voice 31: up um but before we go in camera just want to let you know what we have remaining to do um when we

[0:00:37] Voice 31: return from in camera we've got the two items within local planning services and we've got

[0:00:43] Voice 31: trust area services from yesterday to catch up with and then we would continue on with the agenda

[0:00:50] Voice 31: as laid out uh deb morrison um

[0:00:55] Voice 20: i realized this morning that the soupy oil initiative which is

[0:01:00] Voice 20: on correspondence it's item 14.5.7 um that that had budgetary implications that we have not

[0:01:07] Voice 20: addressed as what implications budgetary implications that we have not addressed

[0:01:12] Voice 20: and so um the motion was to have some type of reporting brought back to be included in the

[0:01:21] Voice 20: budget about whether we were going to allocate money towards the sue big oil initiative and

[0:01:25] Voice 20: that has not been addressed prior to the budget being passed so i just wanted to flag that for

[0:01:29] Voice 20: the chair right

[0:01:35] Voice 31: i'll um i think it's more complicated than that because i think we would

[0:01:40] Voice 31: and i'm not going to discuss that now but thank you for flagging that we'll have a conversation

[0:01:45] Voice 31: about that um we're going to have to proceed with the budget that we have in place um let us go in

[0:01:57] Voice 31: camera can i get somebody good morning everyone glad you're all here can i get somebody to make

[0:02:01] Voice 31: a motion to go in camera anybody

[0:02:05] Voice 19: no that's not

[0:02:12] Voice 31: how it works it's on the cover it should be on

[0:02:17] Voice 31: the cover page of your example

[0:02:19] Voice 22: i believe that the islands trust council meeting be closed to

[0:02:23] Voice 22: the public subject to section 91 of the community charter in order to consider matters related to

[0:02:31] Voice 22: labor relations or other employee relations litigation affecting the islands trust and

[0:02:37] Voice 22: receipt of advice that is subject to solicitor-client privilege, and that CAO Russ Watson-Peller

[0:02:43] Voice 22: and staff be invited to attend the closed session.

[0:02:48] Voice 31: Excellent. Thank you very much. Do I have a seconder? Thank you, Judy Getty. All those

[0:02:54] Voice 31: in favor? That carries unanimously. Any opposed? That carries unanimously.

[0:03:03] We

[0:04:23] Voice 13: can't hear anything online.

[0:04:25] Voice 13: We can't hear anything.

[0:04:26] Voice 13: I

[0:04:33] Voice 31: have no control of that.

[0:04:35] Voice 31: The tender is on the BCBID website as well as on the Islands Trust website.

[0:04:42] Voice 31: And so that's it for my rise and report from our in-camera.

[0:04:48] Voice 31: And I'm going to move on now to item 11 on our agenda,

[0:04:58] Voice 31: which is the financial bylaws approval process here.

[0:05:04] Voice 31: And I'm going to turn this over to Julia Mobs,

[0:05:07] Voice 31: and then we're going to double back

[0:05:09] Voice 31: to the planning services section,

[0:05:10] Voice 31: which we skipped over yesterday,

[0:05:12] Voice 31: and then continue through trust area services

[0:05:14] Voice 31: to adjournment of our meeting eventually.

[0:05:16] Voice 31: So Julia Mob, thank you for the work that you've done

[0:05:19] Voice 31: from yesterday's discussions here at the council table,

[0:05:23] Voice 31: and I'll turn it over to you.

[0:05:26] Voice 9: thanks chair um alex could you pull up the amended budget summary i sent to you last night

[0:05:33] Voice 9: thank you uh so council did make some budget changes yesterday as you're well aware i've

[0:05:39] Voice 9: summarized the changes to the budget on the screen here the net change to the budget as a result

[0:05:45] Voice 9: of the council directed amendments is an increase to planned expenditures of thirty four thousand

[0:05:50] Voice 9: $1,500. That is about a 0.4% tax increase to local trust areas and a 1.2% tax increase to

[0:06:00] Voice 9: Bowen Island. So the general tax increase for local trust areas is now at 5.9% and the Bowen

[0:06:07] Voice 9: Island levy is seeing an increase of 13.1%. And these amendments are reflected in the amended

[0:06:13] Voice 9: five-year financial plan bylaw, which I've also sent to Alex. That's what we'll be going through

[0:06:18] Voice 9: approved today for approval. On the screen is the five-year financial plan by-law. This is a

[0:06:29] Voice 9: by-law that's approved by Council and then sent to the Minister for approval each year. It is the

[0:06:34] Voice 9: by-law that effectively adopts the budget for next fiscal year and plans for the four years

[0:06:38] Voice 9: immediately subsequent. In the agenda package is a chart that outlines some of the details that are

[0:06:44] Voice 9: taken into consideration when we're planning the four future years in the five-year financial plan.

[0:06:48] Voice 9: I know we're trying to save some time today at Council as we're behind, so I won't go through

[0:06:52] Voice 9: those details but i can take questions on what's in there i believe that is on page

[0:07:01] Voice 9: 337 in the agenda package so if there's questions i'm happy to take those

[0:07:08] Voice 31: trustee evans i was just

[0:07:12] Voice 18: going to ask if the uh the five-year schedule had been updated with the new uh revised budget amount

[0:07:20] Voice 9: yes it has so the first year of the plan reflects those changes from yesterday

[0:07:24] Voice 9: day thank

[0:07:26] Voice 31: you so does that conclude your remarks it

[0:07:33] Voice 9: does unless there's questions on the data okay

[0:07:35] Voice 31: so if there's any questions on the data or um are there any other considerations associated

[0:07:41] Voice 31: with the budget um as presented and i see trustee morrison thank

[0:07:46] Voice 20: you um as we have heard earlier

[0:07:50] Voice 20: today the um we have not had a consideration of too big oil cost in the budget and so i have a

[0:07:58] Voice 20: motion that i'd like to put on the table please so

[0:08:04] Voice 30: okay we've got it up on the screen right all

[0:08:07] Voice 20: right so we

[0:08:09] Voice 30: can get that bigger that would be great yeah

[0:08:12] Voice 20: yeah i'll go ahead and read it in

[0:08:14] Voice 20: while you're getting it up that the islands just include 15 256 in the 20 24 25 budget to join the

[0:08:21] Voice 20: super big oil class action lawsuit funds eligible for spending only upon trust council formally

[0:08:27] Voice 20: normally resolving to join the movement all

[0:08:33] Voice 31: right we're just going to wait for that to get up on the

[0:08:35] Voice 31: screen so that everybody's clear on what it is that we're doing and i see a couple of hands up

[0:08:39] Voice 31: in the room so we'll just get a speaker's list going there

[0:08:57] Voice 4: we go okay so um there we go i can

[0:09:03] Voice 4: see that now okay so how's our speakers uh do

[0:09:08] Voice 20: i get to speak to the motion

[0:09:09] Voice 31: oh yeah please thank

[0:09:10] Voice 31: you sorry all

[0:09:12] Voice 20: right so this is um in consultation with uh director mobs to make sure we get the

[0:09:18] Voice 20: right amount in there based on what the delegation to council in september was as is in your minutes

[0:09:25] Voice 20: um this was in an area that was supposed to be reported on in december specifically so that we

[0:09:31] Voice 20: could include it in budget reasoning it could go to financial planning committee that wasn't

[0:09:36] Voice 20: available for the reasons we've been told. We're now here in March. We still don't have that

[0:09:41] Voice 20: reporting. We were promised it in June. So what this is, is it's a hold for that so that we can

[0:09:48] Voice 20: make the decision in June and have that money allocated in our budget. This is the same

[0:09:53] Voice 20: rationale that was used in the regional planning committee to hold money contingent for work that

[0:09:59] Voice 20: we're defining. So this is not a debate at the moment about whether we should join the big oil

[0:10:06] Voice 20: or not, the debate is whether we should hold money contingent

[0:10:10] Voice 20: having that discussion in June.

[0:10:12] Voice 31: Thank you. Thank you very much.

[0:10:15] Voice 31: Any further discussion?

[0:10:18] Voice 31: Trustee Evans?

[0:10:21] Voice 18: I'm going to vote against this

[0:10:24] Voice 18: motion. We have not decided yet to join this movement. I am

[0:10:28] Voice 18: not in favor of adding money and taxing the taxpayers for something that we have

[0:10:32] Voice 18: not decided to move ahead with. We have not finished our strategic

[0:10:36] Voice 18: strategic planning. We do not know where this sits in our strategy. And there may be a lot of

[0:10:41] Voice 18: other projects. We have a lot of work on our plate for this year, including the TPS and other things

[0:10:46] Voice 18: that was going to use up a lot of our time. So until we have decided to join a movement,

[0:10:53] Voice 18: I cannot support adding funds into this. Should we decide to join that movement,

[0:10:59] Voice 18: we can take this money out of surplus.

[0:11:03] Voice 31: Thank you. I've been a bit remiss, actually. I wanted

[0:11:06] Voice 31: to just turn to uh the director mobs to ask about the implications of this um with respect to funding

[0:11:12] Voice 31: it uh not funding it sourcing the funds later on or however so the council can have an informed

[0:11:19] Voice 31: decision on the process here um

[0:11:22] Voice 9: sure so if this amount is included or added to the budget now and

[0:11:26] Voice 9: included in the five-year financial plan we would see local trust area taxation increased by about

[0:11:30] Voice 9: 0.14 percent and the increase to bone would be 0.66 percent so over and above the tax increase

[0:11:37] Voice 9: that was just communicated if this doesn't pass today there is an opportunity later on in the year

[0:11:42] Voice 9: to be approving the expenditure of these funds for this work we can make those changes to the budget

[0:11:50] Voice 9: within certain dollar limits throughout the year and this would fall within that limit

[0:11:54] Voice 9: right

[0:11:55] Voice 31: and the process going forward here would be that the financial plan bylaw would be adopted

[0:12:00] Voice 31: optimism ended

[0:12:00] Voice 9: that's right thank

[0:12:02] Voice 31: you okay let's continue with the speaker's life trustee borswick

[0:12:08] Voice 28: um i i am in favor of this motion i know i know that there's a lot of discussion yet to be had

[0:12:14] Voice 28: on this and i'm not just opening a can of worms yet um but this uh i've had a lot of communication

[0:12:20] Voice 28: from from my constituents about this uh and i think it it bears having this discussion

[0:12:29] Voice 28: and having that being resourced to do that properly

[0:12:34] Voice 28: down the line is important to me.

[0:12:35] Voice 28: Thank you.

[0:12:39] Voice 30: Trustee Fass.

[0:12:43] Trustee Fast: Thank you, Chair.

[0:12:43] Trustee Fast: I'm going to be voting against this motion,

[0:12:47] Trustee Fast: even though I think climate action is so important.

[0:12:53] Trustee Fast: I'm not convinced that joining a class action lawsuit

[0:12:57] Trustee Fast: is the best role for a local government, let alone-

[0:13:02] Voice 31: they were only actually out reserving the funding right

[0:13:05] Trustee Fast: and otherwise i agree with christine evans

[0:13:08] Trustee Fast: thank you right

[0:13:10] Voice 6: trustee peterson uh thank you i'm in general agreement with um trustee evans

[0:13:17] Voice 6: uh i think we have clear indication that if we do decide to uh go with this action um we have

[0:13:25] Voice 6: sufficient funds in reserve to do so uh we've received a lot of um uh pushback on the public

[0:13:34] Voice 6: for taxing for things that we don't end up spending.

[0:13:39] Voice 6: And I think this is a clear case

[0:13:41] Voice 6: where we're not putting future action

[0:13:44] Voice 6: to do this in jeopardy.

[0:13:46] Voice 6: So I prefer that we don't tax it

[0:13:48] Voice 6: before we've decided that we're actually

[0:13:50] Voice 6: going to go ahead and do it.

[0:13:51] Voice 6: Great.

[0:13:52] Voice 6: Trustee Gavro?

[0:13:55] Voice 15: I'll be voting against the resolution,

[0:13:58] Voice 15: not the intent of it.

[0:13:59] Voice 15: I think it's a worthy cause,

[0:14:02] Voice 15: but I would like to have more briefing about it

[0:14:05] Voice 15: before adding it to this year's agenda thank you

[0:14:08] Voice 31: thank

[0:14:09] Voice 4: you trustee hunter i'm 100 percent

[0:14:15] Voice 4: opposed to this motion

[0:14:16] Voice 31: thank you trustee hunter any other speakers on the motion online trustee

[0:14:24] Voice 31: harris i'm

[0:14:26] Voice 29: opposed and i'm uh for the reason i i i don't think yeah i'm i'm opposed to this

[0:14:33] Voice 29: and to the thought of us going into a class action lawsuit.

[0:14:38] Voice 29: So

[0:14:38] Voice 31: thank you.

[0:14:41] Voice 31: Trustee Harris, are there any other speakers on the motion?

[0:14:44] Voice 31: I'm going to call the vote.

[0:14:46] Voice 31: All those in favor of the motion to reserve $15,256

[0:14:51] Voice 31: to contribute to Sue Big Oil, if we discern to join.

[0:15:03] Voice 31: Five in the room.

[0:15:06] Voice 31: I would like

[0:15:07] Voice 20: my in favor recorded specifically.

[0:15:13] Voice 31: Five in the room in favor, none online.

[0:15:15] Voice 31: Those opposed, please raise your hand.

[0:15:28] Voice 31: Any abstentions?

[0:15:33] Voice 31: Two abstentions.

[0:15:36] Voice 31: Okay, so that does fail.

[0:15:39] Voice 31: And thank you, Deb, for the effort.

[0:15:43] Voice 20: Can I get the vote count recorded, please?

[0:15:46] Voice 31: It will be recorded, yes.

[0:15:47] Voice 31: can

[0:15:48] Voice 20: i get it stated so i understand what it is uh

[0:15:51] Voice 21: five favor five in favor 15 of hopes to abstain

[0:15:56] Voice 21: okay good

[0:16:01] Voice 31: um susan yates i

[0:16:05] Voice 8: seconded that motion i'm

[0:16:08] Voice 31: sorry uh

[0:16:09] Voice 30: that uh we were picked up on it

[0:16:13] Voice 30: deb uh laura patrick

[0:16:15] Voice 11: thank you i had a question i mean last year we had uh and i know you've made

[0:16:20] Voice 11: reference to the new construction piece but we haven't had the breakdown of what the effect of

[0:16:25] Voice 11: the new construction on this is is that the data is not available yet or do we have that information

[0:16:32] Voice 9: you're speaking now to the budget generally not to yeah

[0:16:35] Voice 31: yeah we've moved on to that yeah um so

[0:16:40] Voice 9: in the amended budget um the non-market change values have not been changed based on the

[0:16:45] Voice 9: amendments trust council provided yesterday so local trust areas um it's a 0.5 percent of their

[0:16:52] Voice 9: tax increase is expected to come from new construction and for bowen island it's 1.1

[0:16:56] Voice 9: of that tax increase expected from new construction all

[0:17:00] Voice 30: right thank you so trust council

[0:17:05] Voice 31: before us are uh the four motions to give three readings and forward to the minister for the

[0:17:10] Voice 31: financial plan bylaw is there any further discussion or would you like to make a motion

[0:17:14] Voice 31: trustee evans i see your hand up

[0:17:17] Voice 18: i move that islands trust council bylaw 193 cited as a

[0:17:21] Voice 18: financial plan bylaw 2024 to 2025 be read the first time i request

[0:17:27] Voice 20: roll call you want what

[0:17:30] Voice 31: i

[0:17:30] Voice 20: request roll call okay

[0:17:38] Voice 20: i'm just and my understanding of roll call is that we actually speak our vote

[0:17:45] Voice 20: yeah i understood that okay

[0:17:48] Voice 31: well uh we'll go around the table um so this is uh first reading

[0:17:55] Voice 31: and in the room I'm going to start, Aaron Campbell.

[0:18:01] Voice 31: In favor of, sorry, I was taken

[0:18:11] Voice 31: off guard. Apologies. So moved by Trustee Evans, seconded

[0:18:15] Voice 31: oh, I was seconding it. Actually, I was looking at Lisa Gavro

[0:18:18] Voice 31: and so seconded. Sorry. So there's

[0:18:23] Voice 31: been a request now to do the vote by a poll

[0:18:26] Voice 31: and so I'm going to begin that poll. So I'm calling the vote and going Aaron

[0:18:30] Voice 31: Aaron Campbell. Not in favor.

[0:18:34] Voice 31: Not in favor. Okay. Judy Getty.

[0:18:37] Voice 31: In favor. In favor. Lucette Gavreau.

[0:18:41] Trustee Smith: In favor.

[0:18:42] Voice 31: I'm not going to repeat them. Susan Yates. In favor.

[0:18:47] Voice 31: Josephine Evans. In favor.

[0:18:50] Voice 31: Kayla. In favor. Laroni.

[0:18:53] Voice 31: Toby Elliott. In favor.

[0:18:55] Voice 31: Peter Lockham is in favor.

[0:18:57] Voice 31: In favor.

[0:18:59] Voice 20: Sorry, you have to say your name.

[0:19:00] Voice 20: David

[0:19:01] Voice 31: Maude, in favor. Tim Peterson, in favor. Ken Hunter, in favor. Laura Patrick, in favor.

[0:19:12] Voice 31: Sue Ellen Fast, in favor. David Graham, in favor. Kate Louise Sanford, in favor. Sam Borthwick,

[0:19:20] Voice 31: in favor. Devin Morrison, opposed. Now let's go online here. We have

[0:19:30] Voice 31: Trustee Harris?

[0:19:32] Voice 31: Opposed.

[0:19:39] Voice 31: Trustee Boland?

[0:19:42] Voice 31: In favor.

[0:19:44] Voice 31: Trustee Dodds?

[0:19:45] Voice 22: In favor.

[0:19:47] Voice 31: Trustee Falk?

[0:19:50] Voice 24: I'm opposed, but I also want to note that there was no opportunity to have a discussion on the motion.

[0:20:03] Voice 19: We

[0:20:12] Voice 31: can continue to have discussion.

[0:20:14] Voice 31: I apologize for that.

[0:20:18] Voice 31: I apologize for that. We can continue to have discussion. We have three

[0:20:21] Voice 31: readings to do, and we can have discussion at any juncture. So I apologize

[0:20:25] Voice 31: for not acknowledging that on first reading. I don't think that

[0:20:31] Voice 31: if council agrees with me, I don't believe that that is

[0:20:33] Voice 31: a problem to not proceed with counting the votes.

[0:20:38] Voice 24: That's fine with me. So I would like to just

[0:20:43] Voice 31: Trustee Falk, let me finish this first reading

[0:20:46] Voice 31: and then we'll go to second reading and I'll ask I'll be sure to ask for

[0:20:50] Voice 31: discussion otherwise I'm gonna have to start again so we did trustee dogs I

[0:20:58] Voice 31: think she said she was in favor fault are you in favor or opposed I'm opposed

[0:21:07] Voice 24: okay

[0:21:08] Voice 31: and Middleton next thanks

[0:21:14] Trustee Middleton: I'm opposed okay

[0:21:16] Voice 31: I think we got Harris so I

[0:21:20] Voice 31: I think, has anybody been left out?

[0:21:22] Voice 31: Okay, so then

[0:21:24] Voice 31: the results, just bear with me,

[0:21:28] Voice 31: results are?

[0:21:31] Voice 31: Who?

[0:21:32] Voice 19: She did.

[0:21:35] Voice 21: Yeah, I have 22 votes.

[0:21:37] Voice 21: So we have 17

[0:21:38] Voice 21: in favour and 5 votes.

[0:21:40] Voice 21: So it passes.

[0:21:41] Voice 21: Okay,

[0:21:43] Voice 31: so can I get a motion

[0:21:44] Voice 31: to do second reading?

[0:21:47] Voice 31: Trustee Evans.

[0:21:52] Voice 18: I move that Islands Trust Council

[0:21:54] Voice 18: bylaw 193 cited as a financial bylaw 2024 to 20 I've be read a second time

[0:22:00] Voice 18: have

[0:22:01] Voice 31: a seconder Susan Yates thank you any discussion on the motion please

[0:22:09] Voice 31: raise your hand electronically or physically trustee Falk over to you for

[0:22:14] Voice 31: discussion on one of the second reading yeah

[0:22:18] Voice 24: thank you I'm opposed in general

[0:22:22] Voice 24: because the stakeholder dissatisfaction

[0:22:26] Voice 24: with how the trust is operating seems to be increasing

[0:22:30] Voice 24: and the budget is growing.

[0:22:33] Voice 24: And it seems to me that there's no clear sign

[0:22:39] Voice 24: that increasing budgets helps us become more efficient

[0:22:44] Voice 24: at doing our job to the satisfaction of our stakeholders.

[0:22:49] Voice 24: holders. So more money doesn't seem to lead to better results. So therefore, I think we should

[0:22:56] Voice 24: consider not increasing and probably restricting the budget further and looking at other ways to

[0:23:03] Voice 24: address the issues. Thank you.

[0:23:07] Voice 31: Thank you, Trustee Fowle. Any other speakers on the motion?

[0:23:11] Voice 31: Trustee Morrison.

[0:23:13] Voice 20: Thank you. I'm opposed because I feel that we are not making cases that can be

[0:23:21] Voice 20: defendable in community, that we have not progressed enough on our governance to justify

[0:23:27] Voice 20: the budget that we currently have, and that we're not engaging in the work in a timely way. I'm not

[0:23:37] Voice 20: willing to wait another year and approve another budget without seeing the change that I have

[0:23:41] Voice 20: advocated for for six years.

[0:23:45] Voice 31: Okay. Thank you, Trustee Morrison. Any other speakers on the

[0:23:49] Voice 31: motion firstly evan i'm

[0:23:56] Voice 18: going to speak in favor of the budget the main drivers of the budget are

[0:24:01] Voice 18: pre-contracted wage increases that are outside of our control along with rising costs with

[0:24:10] Voice 18: operations so these things are occurring in all municipalities it's not just us and it's

[0:24:18] Voice 18: something that we have to we have to plan for um so that's why i'm voting in favor of this i think

[0:24:25] Voice 18: we've done a thorough job going through and cutting so much and the discussions that we had

[0:24:32] Voice 18: yesterday to add things back in because the cuts was so significant that it was hampering our

[0:24:37] Voice 18: ability to do our work so

[0:24:40] Voice 31: we have trustee further speakers on on the motion trustee middleton and

[0:24:47] Voice 31: then thank

[0:24:48] Trustee Middleton: you yeah i appreciate the work that was done by the financial planning committee and

[0:24:53] Trustee Middleton: one of the stresses is not um you know sort of a thoughtless protest about i i just think it is

[0:24:59] Trustee Middleton: time now that we have to have a different method of integrating our strategic priorities with our

[0:25:05] Trustee Middleton: budgeting it has to be unified i know work is going ahead but i do echo trustee morrison's

[0:25:11] Trustee Middleton: sentiments i think they're you know that the fact that the budget might have increasing difficulty

[0:25:16] Trustee Middleton: in passing has to now be a driver to speed that work along so that's why I'm

[0:25:21] Trustee Middleton: I'm opposed thank you thank

[0:25:24] Voice 29: you trustee Harris thank you I'm opposed you know

[0:25:30] Voice 29: the cuts that were proposed by the financial planning committee did not go

[0:25:33] Voice 29: far enough to me I don't think that they were significant in any way shape or

[0:25:38] Voice 29: form you know with the governance review and the change coming with governance

[0:25:45] Voice 29: hopefully um i i don't see how we can be going forward as the status quo like everything's fine

[0:25:53] Voice 29: nothing to be seen here um you know type of attitude i just i will not be able to support

[0:25:59] Voice 29: this at the end of the day this comes down to affecting people people pay the taxes and to

[0:26:06] Voice 29: keep raising them and raising them and raising them this has an effect on people there's plenty

[0:26:11] Voice 29: Plenty of people, some may say,

[0:26:13] Voice 29: oh, it's only the small percentage of an increase.

[0:26:16] Voice 29: It's not going to affect anybody's bottom line.

[0:26:18] Voice 29: Well, it does.

[0:26:19] Voice 29: There's plenty of people out there

[0:26:21] Voice 29: who are barely getting by at this point.

[0:26:25] Voice 29: For that reason, I will not be able

[0:26:27] Voice 29: to vote in favor of this.

[0:26:29] Voice 29: And I hope deeply that we will be able

[0:26:34] Voice 29: to make much larger cuts in the future.

[0:26:37] Voice 29: Thank you.

[0:26:38] Voice 29: thank you trustee

[0:26:40] Voice 31: hare any other discussion or remarks on the motion on the floor for second

[0:26:45] Voice 31: reading trustee dodd yeah

[0:26:48] Voice 22: i just want to say like i understand people's concern about you know the

[0:26:52] Voice 22: tax burden on the community but what i find in my community is that the desire of the community to

[0:26:59] Voice 22: have more done not necessarily always island trust but the pressure that is on all local

[0:27:04] Voice 22: governments including honest trust is not going away and the requests and requirements are getting

[0:27:10] Voice 22: more complicated all the time so i do support the budget if you are not realistic about what

[0:27:16] Voice 22: the services you're offering now and clearly we don't have nearly enough planning time that was

[0:27:21] Voice 22: pointed out earlier that to reduce our budget and which would mean affecting basically staff and

[0:27:27] Voice 22: that's really where most of our money goes is to people and so i don't find any desire in my

[0:27:32] Voice 22: community to have less people, I think that we actually need to be doing a bit more, so

[0:27:37] Voice 22: I support the motion.

[0:27:41] Voice 31: Thank you.

[0:27:43] Voice 29: Any other discussion on the motion?

[0:27:46] Voice 29: Yes, please.

[0:27:47] Voice 29: There was a point I forgot to add, if I may, Mr. Chair.

[0:27:52] Voice 31: So you have some additional remarks?

[0:27:54] Voice 31: Trustee

[0:27:54] Voice 29: Dodd, lower your hand if you're finished.

[0:27:56] Voice 29: Trustee Harris?

[0:27:58] Voice 29: Thank you.

[0:27:58] Voice 29: I forgot to mention, to me, the undemocratic representation of the people paying the lion's

[0:28:06] Voice 29: share of uh of the tax contribution is uh something that cannot be ignored and um in the future um

[0:28:16] Voice 29: i hope that this will become a highlighted topic especially when it comes to the financial

[0:28:23] Voice 29: issues with the budget thank you thank

[0:28:27] Voice 31: you any further discussion uh deb morrison

[0:28:33] Voice 31: One

[0:28:33] Voice 20: last thought. So I really do want to be thankful to the work of the Financial Planning Committee, the work of our Director of Finance, who I've talked to until this is not about budget as she's laid it out, and the work of the Council.

[0:28:49] Voice 20: My concern is not that we are over or under budget in this moment. I can't even rationalize why we are at the budget we are, given the governance issues that haven't been addressed yet.

[0:29:03] Voice 20: So I'm having trouble understanding that.

[0:29:05] Voice 20: I agree with Trustee Dodds greatly.

[0:29:08] Voice 20: There is work that needs to be done in our communities.

[0:29:11] Voice 20: And if I could see clearly

[0:29:12] Voice 20: that we are resolving the other issues,

[0:29:15] Voice 20: I would greatly support the budget.

[0:29:20] Voice 31: Any other discussion on the motion on the floor?

[0:29:25] Voice 31: Right, I'm going to call the vote by show of hands.

[0:29:28] Voice 31: That's satisfactory.

[0:29:34] Voice 13: To raise my hand, yeah.

[0:29:37] Voice 31: Yeah, if you could try and raise your hand

[0:29:40] Voice 31: you know i did well for some reason

[0:29:44] Voice 13: when you called when you said you said are there any

[0:29:47] Voice 13: other and i my hand was up at that moment yeah

[0:29:50] Voice 31: we didn't see it here until this moment here

[0:29:53] Voice 31: go go ahead so

[0:29:56] Voice 13: i just want to say i completely support um

[0:30:00] Voice 13: I will support the budget, but I also support what Trustee Morrison says and others,

[0:30:07] Voice 13: that the speed at which we are addressing fundamental issues and flaws is abysmal.

[0:30:16] Voice 13: And, you know, we were elected, I don't know, 18 months ago to try and some of us, you know, set out to try and make changes.

[0:30:26] Voice 13: And it is very frustrating and very disappointing that there's so much confusion around, not confusion exactly, but that the processes and the administration seem to, you know, really make it impossible.

[0:30:45] Voice 13: It's like walking through prick setting cement.

[0:30:48] Voice 13: So I will support the budget, but I support what other people have said.

[0:30:52] Voice 13: Thank you.

[0:30:53] Voice 13: Thank you.

[0:30:58] Voice 31: Are there any other remarks on the motion on the floor?

[0:31:03] Voice 31: And shout out if you want to raise your hand.

[0:31:09] Voice 29: Can I please have my opposition noted on all of these?

[0:31:12] Voice 29: I'm just going to throw it up there now.

[0:31:13] Voice 29: Thank you.

[0:31:15] Voice 29: When

[0:31:15] Voice 31: we get to the voting, we can record your opposition.

[0:31:19] Voice 31: Toby Elliott.

[0:31:22] Voice 17: I am pleased to support this budget.

[0:31:25] Voice 17: I have no confusion about the process.

[0:31:28] Voice 17: I've been involved in most of the meetings.

[0:31:30] Voice 17: I do respect that those who are not on financial planning committee, you know, parts of this

[0:31:36] Voice 17: may be mystifying, but when I have questions, I reach out to staff.

[0:31:40] Voice 17: Director Mobbs is always responsive and gives me very clear input and clarifies my questions.

[0:31:49] Voice 17: So I encourage everyone, if you have concerns about the process, reach out.

[0:31:55] Voice 17: I support this budget and I have no issues with it.

[0:31:57] Voice 17: my community wants work done and this is how we fund the work thank you thank you trustee

[0:32:05] Voice 31: trustee morse sorry

[0:32:09] Voice 20: i feel the need to respond my confusion is not because i don't reach out

[0:32:14] Voice 20: or ask questions as this council likely knows i'm a kind of questioning person it's more because

[0:32:20] Voice 20: the governance process is the multiple times i've asked questions the multiple times i put

[0:32:26] Voice 20: motions on the floor to have things done they are not getting done understood

[0:32:35] Voice 31: trustee evan

[0:32:38] Voice 18: it seems to me like a lot of the opposition to this budget is surrounding the governance changes

[0:32:46] Voice 18: from the report that was put out work is moving forward maybe not at the speed that we would like

[0:32:53] Voice 18: the corporate planning process is going to have a big impact once it's fully rolled out

[0:33:02] Voice 18: the changes that the governance committee are currently working on as well as work that's

[0:33:06] Voice 18: already been completed will have an impact this is government work none of it is swift we only

[0:33:12] Voice 18: meet four times a year in council this is a slow process that i feel like i'm bashing my head

[0:33:19] Voice 18: against a wall on this is not happening at the speed that i would like but it's happening and

[0:33:25] Voice 18: i'm going to keep advocating to move it forward faster but we have to work with priorities that

[0:33:31] Voice 18: we've got on our table there's only so much that we can do at one given time we have to focus and

[0:33:37] Voice 18: because of the focused work that means that other items don't happen as quickly or they get moved

[0:33:44] Voice 18: moved off and get dealt with later.

[0:33:46] Voice 18: I am in support of this budget

[0:33:48] Voice 18: because it's moving us forward.

[0:33:53] Voice 29: Thank you.

[0:33:55] Voice 29: I would argue, can we comment still?

[0:33:58] Voice 29: I would argue it's moving us backward

[0:34:00] Voice 29: and that we're being stifled

[0:34:02] Voice 29: and our attempts to change governance.

[0:34:05] Voice 29: And it's quite clear, there's a status quo side

[0:34:09] Voice 29: and there's a side that wants change.

[0:34:11] Voice 29: And we have housing issues, we have undemocratic nature

[0:34:16] Voice 29: in my opinion there should be a full stop on spending on everything until we

[0:34:22] Voice 29: get this governance ironed out because from what I can see we've got another

[0:34:29] Voice 29: two years of stifling coming our way so I'm still in opposition thank you

[0:34:36] Voice 31: trustee Harris thank you for your comments I'm gonna ask all of you online

[0:34:40] Voice 31: line to raise your hand. I'm making every effort to slow down and wait for your hands to come up

[0:34:47] Voice 31: on screen, but we have a speaker's list here and we'll put you onto it. And the next person on the

[0:34:52] Voice 31: speaker's list is Sue Ellen Papp. Thank you, Chair. I'm wondering if we could call the question.

[0:34:58] Voice 31: Pardon me? Can we call the question? Can we vote? Well, there's a Roberts Rules debate and all in

[0:35:04] Voice 31: itself, but we certainly can when we are ready to call the vote. And so, Trustee Dodds, I think

[0:35:11] Voice 31: i saw your hand up

[0:35:12] Voice 22: i'm sorry i misunderstood your request for but i have to say that it sometimes it

[0:35:17] Voice 22: takes a bit to get that hand to go up so no i'm ready to vote i think we should call the question

[0:35:22] Voice 22: i think the people that are you know are opposed to the budget are not actually opposed to the

[0:35:28] Voice 22: budget per se but would like to see action in other areas so i think it's time to call the

[0:35:34] Voice 22: vote and move on thank

[0:35:36] Voice 31: you council are we ready to call is there anybody opposed to calling the vote

[0:35:42] Voice 31: Any other speakers?

[0:35:44] Voice 31: But all those in favor, by show of hands, physically in the room or electronically, online, please keep your hand up.

[0:35:56] Voice 31: That's 15 in favor.

[0:35:58] Voice 31: 15 in favor.

[0:35:59] Voice 31: Those, please lower your hands.

[0:36:01] Voice 31: Those opposed, in the room and online, please raise your hand.

[0:36:10] Voice 31: Seven.

[0:36:11] Voice 31: Seven opposed.

[0:36:12] Voice 31: Please

[0:36:13] Voice 20: have my name recorded.

[0:36:14] Voice 31: Seven opposed.

[0:36:16] Voice 31: and are there any abstentions based upon the number of people

[0:36:22] Voice 31: in the room and online?

[0:36:23] Voice 31: No abstentions.

[0:36:26] Voice 31: Trustee Morrison is asked to have her vote recorded.

[0:36:29] Voice 31: I believe Trustee Harris also asked to have his vote recorded.

[0:36:33] Voice 31: Thank you.

[0:36:33] Voice 31: Trustee Hunter, Trustee Campbell all want their vote recorded.

[0:36:39] Voice 31: All right.

[0:36:41] Voice 31: Thank you.

[0:36:43] Voice 31: Let us go to third reading if we can.

[0:36:46] Voice 31: Somebody would like to make that motion.

[0:36:49] Voice 31: Trustee Evans, thank you for stepping up.

[0:36:53] Voice 18: I'm going to get my glasses on and I can read it.

[0:36:56] Voice 18: I move that the Ireland's Trust Council By-law 193, cited as the Financial Plan By-law 2024-2025, be read a third time.

[0:37:06] Voice 31: Thank you. Seconded by Judy Gett. Thank you.

[0:37:11] Voice 31: Do you wish to speak to your motion?

[0:37:14] Voice 31: Are there any speakers on the motion with new information that we haven't heard?

[0:37:19] Voice 31: Okay, I'm not seeing any hands, so I'm going to call the vote by a show of hands.

[0:37:31] Voice 31: Please raise your hands if you're in favor.

[0:37:41] Voice 19: That's 15 in favor.

[0:37:42] Voice 31: Thank you.

[0:37:44] Voice 31: Lower your hands.

[0:37:46] Voice 31: Please raise your hands if you're opposed.

[0:37:54] Voice 31: That's seven opposed.

[0:37:56] Voice 19: And

[0:37:57] Voice 31: there are no abstentions, so that carries.

[0:38:00] Voice 20: May

[0:38:01] Voice 31: I have my vote recorded, please?

[0:38:05] Voice 31: Likewise.

[0:38:08] Voice 4: Trustee Harris?

[0:38:11] Voice 4: Yes, sir.

[0:38:11] Voice 4: Okay.

[0:38:12] Voice 31: So just those that have asked for the votes to be recorded, let's just continue that through

[0:38:17] Voice 31: this session. Okay. So then I'm now looking for opportunity to forward this to the Minister of

[0:38:23] Voice 31: Municipal Affairs. Who would like to make that motion? Trustee Evans again. Thank you.

[0:38:29] Voice 18: I move that Adams Trust Council By-law 193 cited as a financial plan by-law 2024 to 2025

[0:38:35] Voice 18: be forwarded to the Minister of Municipal Affairs for approval consideration.

[0:38:39] Voice 18: Do

[0:38:40] Voice 31: I have a seconder? Trustee Gavreau, thank you very much. Do you wish to speak to the

[0:38:46] Voice 31: motion? Are there any speakers on this motion? Any discussion? Not seeing any hands, then

[0:38:56] Voice 31: I'm going to the chair. What's the question?

[0:39:00] Voice 20: Does the vote count go with the report, or

[0:39:03] Voice 20: does the budget just go as approved, as carried?

[0:39:07] Voice 31: It just goes as approved. That's recorded

[0:39:09] Voice 31: in there.

[0:39:10] Voice 20: Can I ask that the vote count go with it, or it not count?

[0:39:14] Voice 31: It's not part of

[0:39:15] Voice 31: the legislative process um yeah yeah they just want to know if it passed or failed we'd be in

[0:39:24] Voice 31: trouble if it failed to get the truth um so therefore are we ready to vote it looks like

[0:39:33] Voice 31: we are so i'm going to call for all those in favor please raise your hand 15 in favor those opposed

[0:39:46] Voice 31: Opposed, please raise your hand.

[0:39:53] Voice 19: Seven opposed.

[0:39:54] Voice 31: And seven opposed, no abstentions, and therefore that carries.

[0:39:59] Voice 31: Thank you very much.

[0:40:01] Voice 31: And just for clarity's sake, actually, I'm just going to say we're going to now move to 11.2,

[0:40:06] Voice 31: which is the Revenue Anticipation Borrowing By-law.

[0:40:09] Voice 31: And, Julia, can you just give us a brief summary?

[0:40:11] Voice 31: Why are we doing this?

[0:40:12] Voice 31: What does this mean?

[0:40:14] Voice 9: Sure, I'm happy to.

[0:40:15] Voice 9: The Revenue Anticipation Borrowing By-law is a by-law that's adopted or approved by Trust Council

[0:40:20] Voice 9: Council each year, along with the budget. It gives Trust Council the authority to borrow

[0:40:25] Voice 9: funds in the event that we run out of cash, usually in the event of an emergency, for example.

[0:40:32] Voice 9: Generally, we don't have to lean into this bylaw to go borrow funds. I think it's happened once

[0:40:36] Voice 9: in the Islands Trust history. It limits borrowing to $2 million, I believe, at a rate no more than

[0:40:43] Voice 9: 2% over prime bank prime.

[0:40:47] Voice 31: All right, perfect. Thank you. Any questions on this bylaw?

[0:40:49] Voice 31: group set of bylaws

[0:40:51] Voice 31: then I'm going to ask

[0:40:54] Voice 31: let somebody make a motion

[0:40:56] Voice 31: I'm going to go to Trustee Yates

[0:40:59] Voice 31: you tried to get your hand up

[0:41:00] Voice 31: I

[0:41:01] Voice 8: move that

[0:41:05] Voice 8: Islands Trust Council Bylaw

[0:41:07] Voice 8: 194 cited as

[0:41:09] Voice 8: Islands Trust Council Revenue

[0:41:10] Voice 8: Anticipation Borrowing Bylaw

[0:41:12] Voice 8: 2024-2025

[0:41:15] Voice 8: be read a first time

[0:41:17] Voice 31: seconded by Trustee Evans

[0:41:19] Voice 31: thank you

[0:41:21] Voice 31: any wish to speak to your motion

[0:41:22] Voice 31: motion? No. Any discussion on the motion? All right. I'm going to call the vote. All those

[0:41:34] Voice 31: in favor, show of hands, electronically or otherwise.

[0:41:45] Voice 19: That's 19.

[0:41:47] Voice 31: 19 in favor. Please

[0:41:48] Voice 31: lower your hands. Any opposed to the motion? Just one trustee Harris. So that's one abstained. It

[0:42:01] Voice 31: looks like two abstained, and that will be recorded. All right. So therefore, that carries.

[0:42:09] Voice 31: and I'll look for a second reading motion.

[0:42:13] Voice 31: Trustee Getty.

[0:42:16] Voice 27: The Islands Trust Council Bylaw 194

[0:42:19] Voice 27: cited as Islands Trust Council Revenue Anticipation

[0:42:22] Voice 27: Borrowing Bylaw 2024-2025 be read a second time.

[0:42:27] Voice 31: You have a second there, Trustee Borthwick.

[0:42:30] Voice 31: Thank you.

[0:42:31] Voice 31: Do I speak to the motion?

[0:42:33] Voice 31: No.

[0:42:34] Voice 31: Any speakers on the motion?

[0:42:36] Voice 31: All right.

[0:42:41] Voice 31: I'm going to go to calling the vote.

[0:42:43] Voice 31: All those in favor, please raise your hand.

[0:42:45] Voice 31: All right, please lower, 20 in favor,

[0:42:56] Voice 31: please lower your hand.

[0:42:57] Voice 31: Any opposed?

[0:43:01] Voice 31: One.

[0:43:01] Voice 31: I see one online, Trustee Harris, thank you.

[0:43:04] Voice 31: So that's 20 in favor, one opposed, one abstained.

[0:43:09] Voice 31: Yeah, all

[0:43:09] Voice 30: right, thank you.

[0:43:11] Voice 31: Let us go to the next motion, third reading.

[0:43:14] Voice 31: Somebody?

[0:43:15] Voice 31: Trustee Svallon Fass.

[0:43:19] Trustee Fast: I move that Islands Trust Council By-law 194

[0:43:23] Trustee Fast: cited as Islands Trust Council Revenue Anticipation

[0:43:25] Trustee Fast: borrowing bylaw 2024 to 2025 he read a third time and

[0:43:32] Voice 31: seconded by trustee getty thank you

[0:43:34] Voice 31: and um we wish to speak to the motion any discussion all right not seeing anything all

[0:43:45] Voice 31: those in favor 20

[0:43:54] Voice 21: in favor 20

[0:43:55] Voice 31: so please lower your hand any opposed all right

[0:44:05] Voice 31: there we go one opposed and then therefore that would be one abstention so thank you very much

[0:44:12] Voice 31: everybody that carries and that concludes our financial bylaws approval process

[0:44:20] Voice 31: oh did i skip by that i'm sorry getting way too excited trustee yates i

[0:44:31] Voice 8: move that islands trust

[0:44:32] Voice 8: council bylaw 194 cited as islands trust council revenue anticipation borrowing bylaw 2024 2025

[0:44:39] Voice 8: be forwarded to the

[0:44:41] Voice 8: Minister of Municipal Affairs for

[0:44:43] Voice 8: approval consideration.

[0:44:45] Voice 31: Moved. Seconded, Trustee Evans.

[0:44:47] Voice 31: And do you wish to speak

[0:44:49] Voice 31: to the motion? No.

[0:44:51] Voice 31: Any discussion? All right.

[0:44:56] Voice 31: Let's vote. All those in favor?

[0:45:05] Voice 19: Twenty.

[0:45:06] Voice 31: Twenty in favor. Please lower your hands.

[0:45:11] Voice 31: Any opposed?

[0:45:15] Voice 31: One. Looks like one opposed.

[0:45:17] Voice 31: Trustee Harris. And that

[0:45:19] Voice 31: would be one abstention.

[0:45:21] Voice 31: So thank you, everybody.

[0:45:23] Voice 31: And that does conclude the financial bylaws.

[0:45:27] Voice 31: I want to thank everybody for a lot of work, a lot of debate, and clearly we still have

[0:45:32] Voice 31: lots of conversation to undertake, and I appreciate those voices at the table that have brought

[0:45:38] Voice 31: that to our attention.

[0:45:41] Voice 31: I am now going to continue on here by returning to section 5.2.

[0:45:52] Voice 31: we have two items here one is a briefing and one request for decision and I'm going to simply

[0:46:02] Voice 31: assuming that you've read it Trustee Cermak is here to available to answer questions with respect

[0:46:08] Voice 31: to the bylaw compliance and enforcement statistical report do you have are there any questions for

[0:46:14] Voice 31: staff on this item any questions on this item all right then I'm going to take it that we receive

[0:46:28] Voice 31: 5.2.1 for information, and that was on page 69. We're now going to page 75, 5.22,

[0:46:38] Voice 31: By-law Compliance and Enforcement Review Project. This is a decision. And, Director Cermak, can I

[0:46:44] Voice 31: just get you to make a very brief introduction to this, and then we'll go to questions.

[0:46:50] Voice 5: Thank you, Mr. Chair. My pleasure. Good morning, trustees. In September, the Trust Council received

[0:46:56] Voice 5: received a report from the ombudsperson and directed that the recommendations from that

[0:47:01] Voice 5: report be implemented. They also directed that staff develop work plan and project charter

[0:47:07] Voice 5: to be referred to the Regional Planning Committee and returned to the Trust Council within six

[0:47:11] Voice 5: months. That is what you had before you and that is the actions that have occurred.

[0:47:18] Voice 5: The scope of the work is to review, assess and implement the recommendations of the ombudsperson's

[0:47:22] Voice 5: report through changes to Trust Council policies, bylaw enforcement practices and procedures

[0:47:27] Voice 5: and implement changes through staff training and regular communications.

[0:47:31] Voice 5: The Regional Planning Committee did make several amendments to staff's original proposal,

[0:47:36] Voice 5: so this is what you have before you.

[0:47:39] Voice 5: Some key things to think about is the project timeline anticipates three meetings.

[0:47:44] Voice 5: So we'll make recommended draft changes to the RPC, the review,

[0:47:49] Voice 5: and then we'll brief trust counsel at the next meeting.

[0:47:52] Voice 5: And then whatever changes are recommended,

[0:47:54] Voice 5: many we'll put into an actual draft form for first consideration we'll brief trust council

[0:47:59] Voice 5: and then hopefully those those finalized recommendations will come back for regional

[0:48:05] Voice 5: planning committee final sort of approval and again they'll come back to you so the point is

[0:48:09] Voice 5: to say they'll be shepherded through the process through elected official review the whole time

[0:48:14] Voice 5: and we also have the ombudsperson who's offered to continue to offer advice and review the draft

[0:48:20] Voice 5: once we get it to the draft stage so they'll be continuously providing that feedback

[0:48:24] Voice 5: there. The recommendations that Trust Council approved this project charter, and we can get

[0:48:30] Voice 5: them. Thank you, Stefan.

[0:48:32] Voice 31: Any questions for the director about the briefing and the request for

[0:48:37] Voice 31: decision? Online, is there anybody that wishes to ask any questions? All right, then I'm going to

[0:48:50] Voice 31: ask somebody to make the motion, Lord Patrick, or I don't know, this is not really by law

[0:48:57] Voice 31: enforcement, it's a regional planning committee, but do you want to make the

[0:49:00] Voice 11: motion? I do want to

[0:49:01] Voice 11: to make just one comment as we go forward. I think the concept of work plan is something that is

[0:49:07] Voice 11: evolving as we go through our corporate planning and encourage any of you to look at Salt Springs

[0:49:15] Voice 11: agenda package from March 7th as a work plan for an OCP review. And I think starting to work on

[0:49:21] Voice 11: what does a work plan, what do we as trustees need or expect to see in work plans going forward? So

[0:49:32] Voice 11: So I will, whoops, make the motion.

[0:49:35] Voice 19: Page 75.

[0:49:36] Voice 11: Coming up.

[0:49:38] Voice 11: I move the Trust Council approved bylaw

[0:49:40] Voice 11: compliance enforcement review project charter version one.

[0:49:44] Voice 31: Do I have a seconder?

[0:49:45] Voice 31: Trustee Campbell, thank you.

[0:49:47] Voice 31: Any discussion?

[0:49:48] Voice 31: You wish to speak to the motion?

[0:49:49] Voice 31: Further call?

[0:49:51] Voice 11: This did the primary change that we made a couple of changes.

[0:49:57] Voice 11: So when we saw this at Regional Planning Committee,

[0:50:00] Voice 11: one was to be clear that why are we doing this work?

[0:50:03] Voice 11: And it is to improve, and we made sure the purpose statement was quite clear why we're doing it, is to resolve bylaw enforcement matters efficiently and with minimal conflict by reviewing and amending the Amnesty Trust bylaw enforcement policies and procedures to be administratively fair, reasonable, and transparent, and with the aim of restoring public confidence.

[0:50:30] Voice 30: Thank

[0:50:31] Voice 31: you. Any discussion on the motion?

[0:50:37] Voice 31: Any discussion on the motion online, to be sure?

[0:50:41] Voice 31: Hands up or shout out?

[0:50:45] Voice 31: And nothing in the room, so I'm going to call the vote.

[0:50:48] Voice 31: All those in favor?

[0:50:56] Voice 31: That's everybody in the room, and three online, four online.

[0:51:01] Voice 31: Okay, so that is everybody that's in the room, so to speak.

[0:51:05] Voice 31: So that's unanimous.

[0:51:07] Voice 31: But just for good practice, any opposed?

[0:51:09] Voice 31: Just to be certain.

[0:51:12] Voice 31: There are none opposed.

[0:51:15] Voice 31: All right.

[0:51:16] Voice 31: So let us thank you very much.

[0:51:18] Voice 31: that carries a 22 vote in favor and let us move on um we're now going to go to trust area services

[0:51:27] Voice 31: section um

[0:51:28] Voice 18: i didn't see trustee harris put his hand up so i believe that was one extension

[0:51:36] Voice 31: and we had four votes on line yep and i i'm just going to notice actually that trustee scott had

[0:51:46] Voice 31: just joined us um he wasn't here when i called the boat but he's just shined in there i'm going to

[0:51:52] Voice 31: just continue on that basis that he arrived for prior to the vote um so we're now going to the

[0:51:59] Voice 31: trust area services section which you will find on page uh 343 of your agenda

[0:52:11] Voice 31: down section 12 12.1 we have uh two items there in the general consent section the director's report

[0:52:22] Voice 31: at 12.1 and trust programs committee work program at 12.12 ask council does anybody have any

[0:52:29] Voice 31: questions or remarks on any those two items or discussion on those two general consent items

[0:52:35] Voice 31: otherwise we'll receive them according to prove them based upon the information

[0:52:43] Voice 31: contained therein director freighter do you wish to make a remark about your

[0:52:48] Voice 31: report what yes

[0:52:49] Voice 14: good morning council I just want to let you know that the

[0:52:52] Voice 14: Island's Trust Conservancy chair Risa Smith is online here today to speak to

[0:52:56] Voice 14: the Island's Trust Conservancy work program right

[0:53:00] Voice 31: that's great and Risa are

[0:53:02] Voice 31: Are you able to hang out, I don't know, are your time schedulers running behind,

[0:53:06] Voice 31: are you able to hang out for a bit until we get to your section,

[0:53:09] Voice 31: or should we advance you to the top of the list, so to speak?

[0:53:13] Trustee Smith: It's okay.

[0:53:13] Trustee Smith: I can hang out for a bit.

[0:53:16] Voice 31: Excellent.

[0:53:16] Voice 31: Thank you for joining us, Chair Smith.

[0:53:21] Voice 31: Okay.

[0:53:21] Voice 31: So on the two consent agenda items, Deb Mars.

[0:53:25] Voice 20: No, I'm sorry.

[0:53:26] Voice 20: I just need clarity.

[0:53:28] Voice 20: When we passed planning services, pieces that we went back to,

[0:53:31] Voice 20: So there was motions there that I thought Director Myler had tagged to that area.

[0:53:36] Voice 20: I just need to know where they are, so when to make them.

[0:53:45] Voice 31: Great.

[0:53:46] Voice 31: So do

[0:53:47] Voice 19: those

[0:53:49] Voice 31: in new business?

[0:53:52] Voice 31: Because they're new business arising from the finance.

[0:53:58] Voice 31: Yeah.

[0:54:00] Voice 31: So let's just continue with trust area services,

[0:54:03] Voice 31: and then we'll be immediately going into new business,

[0:54:07] Voice 31: and we can pick it up there.

[0:54:09] Voice 31: So we'll identify those specifically.

[0:54:11] Voice 31: If that's okay with council, we're amending the agenda, right?

[0:54:15] Voice 31: But this is business arising from the discussions during finance.

[0:54:19] Voice 31: If it's okay with council, if I don't see any opposition, we'll add those at 13.4 and 13.5.

[0:54:27] Voice 31: I should have been clear about that earlier.

[0:54:30] Voice 31: All right.

[0:54:31] Voice 31: Trustee Evans on what we're just doing or on what we're doing.

[0:54:36] Voice 31: Okay, go ahead.

[0:54:37] Voice 31: So

[0:54:38] Voice 18: I have on page 348, part of the active projects report.

[0:54:46] Voice 18: I just want to ask whoever,

[0:54:53] Voice 31: mute your microphone or raise your hand digitally if you have something you'd like to ask.

[0:54:58] Voice 31: But, Trustee Evans, you have the floor.

[0:55:01] Voice 18: Thank you.

[0:55:02] Voice 18: Standard Stewardship Education Program.

[0:55:04] Voice 18: I also want to advise people that we do have a new wildfire page that's on the website.

[0:55:08] Voice 18: site and we do have webinars coming up so that's something else that was not included in this

[0:55:13] Voice 18: report but it's it's on the it's on the website um so that's really good to go and check out and

[0:55:18] Voice 18: then i have a question or um point of clarification that i'd like to receive on page 346 on the annual

[0:55:26] Voice 18: report i've had a some um questions come up from the community uh where we get the um our sort of

[0:55:38] Voice 18: achievements of the year kind of thing where does that come is that is that executive committee that

[0:55:44] Voice 18: drives that or does that come from the chair of the programs that where do we get that that goes

[0:55:48] Voice 18: into the annual report like our achievements for the year

[0:55:50] Voice 31: well and staff summarizing it comes to an

[0:55:54] Voice 31: ltc for approval but uh claire director fader um

[0:55:58] Voice 14: yes i'm not sure speaking to the specific section

[0:56:01] Voice 14: at the beginning um the general achievement section would be reviewed by the executive

[0:56:05] Voice 14: executive committee. And then each LTC section is reviewed by the local trust committee itself

[0:56:10] Voice 14: and then approved locally by resolution. Yeah.

[0:56:14] Voice 18: So my question would be, would the executive

[0:56:16] Voice 18: committee not reach out to the various committees to get their input on achievements as well?

[0:56:22] Voice 31: That is done. And it's what the director just said. She

[0:56:27] Voice 18: said the LTCs.

[0:56:32] Voice 31: I don't understand the question. If

[0:56:35] Voice 14: there's a particular achievement of note you would like

[0:56:36] Voice 14: noted in that front section please do reach out to me any of any trustee that has something a

[0:56:41] Voice 14: particular note that they should be worthy of extra highlighting please do let us know

[0:56:45] Voice 18: i'm saying that it should come from the standing committees not the ltcs

[0:56:52] Voice 31: which standing committee trust

[0:56:56] Voice 18: programs financial committee uh regional planning committee

[0:57:00] Voice 18: now i understand they

[0:57:03] Voice 31: are included in that invitation is that not true yes each committee

[0:57:10] Voice 14: The committee has its own section in the report,

[0:57:12] Voice 14: but there is an overarching general summary

[0:57:14] Voice 14: of annual achievements.

[0:57:15] Voice 31: I

[0:57:16] Voice 14: believe that's what Trustee

[0:57:17] Voice 31: Evans is speaking about.

[0:57:18] Voice 31: Let's be sure we make that effort to be more inclusive.

[0:57:21] Voice 31: I think that's what you're looking for.

[0:57:23] Voice 31: Yeah, thank you for that tip.

[0:57:28] Voice 31: Anything else on 12.11 or 12.12?

[0:57:34] Voice 31: Trustee Boland on items 12.11 or 12.12?

[0:57:38] Voice 31: to yeah

[0:57:40] Voice 13: i just want to support what trustee evans said uh sometimes i feel that there is quite a

[0:57:47] Voice 13: disconnect between what happens at executive committee and everybody else and things go to

[0:57:55] Voice 13: the executive committee and the schedule of meetings is such that you know 12 weeks later

[0:58:01] Voice 13: at trust council and we get together but frequently and this is a good example the

[0:58:08] Voice 13: fact that executive committee are approving um you know end of year summary highlights

[0:58:15] Voice 13: for the subcommittees without uh consultation and i think the executive committee needs to be

[0:58:24] Voice 13: more formal about how they inform or informal about how they inform minutes etc don't show up

[0:58:32] Voice 13: very quickly. So I actually asked for a brief summary after every executive committee of key

[0:58:39] Voice 13: highlights that would go to all trustees. I think it would be very useful. Thank you.

[0:58:50] Voice 31: Thank you. I'd rather just receive it for advice. But if you want to respond,

[0:58:59] Voice 31: Trustee Elliott, you can respond on your own behalf. Yeah.

[0:59:03] Voice 31: Yeah,

[0:59:04] Voice 17: I'd like to respond on my own behalf.

[0:59:07] Voice 17: We received that email and Trustee Boland, I think I responded that I wasn't prepared to give more work to staff to do that.

[0:59:17] Voice 17: I think I would like to do more reporting out on what executive does, both to my own community and to the other trustees.

[0:59:28] Voice 17: trustees and if there's a way that we could do this trustee to trustee um let's figure out a

[0:59:34] Voice 17: formula i'm happy to improve communication between this body i think there is a perception that um

[0:59:40] Voice 17: we don't communicate out and we can do better on that um i just don't want to load that on staff

[0:59:46] Voice 17: and i'm not frankly organized enough to do that but we can try thank

[0:59:53] Voice 13: you maybe we could uh ask

[0:59:55] Voice 13: that the minutes come out faster that would they have to be done

[1:00:00] Voice 13: anyway but maybe the turnaround time could be improved and they could be actively circulated

[1:00:07] Voice 13: to all trustees rather than just placed in the website okay i'll write to the executive and ask

[1:00:18] Voice 13: that thank you yeah

[1:00:21] Voice 31: you know um just my own thoughts um the minutes of all the executive

[1:00:27] Voice 31: meetings are recorded and posted on the website in the executive committee package admitted

[1:00:35] Voice 31: not necessarily broadly available but those are public documents it's available to you

[1:00:41] Voice 31: we would be happy to receive feedback on the minutes of the document we could certainly ask

[1:00:49] Voice 31: staff to do more work associated with that level of communication but when i hear staff being

[1:00:56] Voice 31: criticized that they're not getting work done that is on their list of things to do already

[1:01:01] Voice 31: asking them to do more isn't really going to make it better the opportunity

[1:01:06] Voice 31: does exist and I realize it may not be 100% satisfactory the opportunity does

[1:01:13] Voice 31: exist for you to review the agenda packages that come before executive

[1:01:19] Voice 31: committee and I believe the details are contained therein and I might I know

[1:01:25] Voice 31: that that won't satisfy everybody but just want to mention that is we can do a

[1:01:30] Voice 31: lot more work in in reporting out and less real work on the ground is my opinion on that so thank

[1:01:39] Voice 31: you on 12.11 12.12 anything further all right so then we're going to receive those and improve

[1:01:48] Voice 31: those items accordingly as documented on the agenda and this will take us to the decision

[1:01:55] Voice 31: items today in section 12.2 on page 350 the agenda and here we have a policy statement

[1:02:02] Voice 31: amendment project update this is a request for decision and that recommended decision is on the

[1:02:09] Voice 31: cover page or in the package on page 350 i'm going to turn to director fader for a brief overview

[1:02:15] Voice 31: here thank

[1:02:18] Voice 14: you and i will keep it brief as i know you're running behind schedule but i'm available

[1:02:21] Voice 14: to any of you for any detailed questions that you might have what you have today before you is a

[1:02:26] Voice 14: revised project charter for the policy statement amendment project which essentially reflects our

[1:02:30] Voice 14: a reality that we're not bringing it to you as originally anticipated um so this charter has

[1:02:35] Voice 14: been updated simply to increase the budget that had been proposed based on the budget you have

[1:02:39] Voice 14: now passed which includes funds now for a virtual um virtual open house or a discussion session

[1:02:47] Voice 14: about the policy statement as well as a professionally designed and administered survey

[1:02:51] Voice 14: about the survey about the policy statement and it also adjusts the time frame such that our

[1:02:58] Voice 14: Our anticipated timeframe now is to bring the document out in mid-April onto a Trust Programs Committee agenda to schedule meetings with Trust Programs Committee in early May, and then really we'll wait and see what happens then.

[1:03:10] Voice 14: It should all go efficiently, and the committee is able to develop recommendations within a few weeks.

[1:03:16] Voice 14: We'll then be reaching out to Council to see if there's a desire to schedule a special Council meeting to then consider the recommendations.

[1:03:21] Voice 14: But at this point, really, the direction of the project will then be in your political hands as to how long you'd like to linger in committee, developing the recommendations for desired changes, and then come to this body.

[1:03:34] Voice 14: And then the proposal is to schedule a series of special meetings, starting with at least one for council, perhaps in an evening session, to go over the document and schedule a number of sessions as required.

[1:03:45] Voice 14: required. Again, that will be for you to determine once you've seen it, and you can anticipate

[1:03:50] Voice 14: the level of discussion that you'd like to have about the document.

[1:03:53] Voice 14: So for today, this is your proposal. I think the watch the word is going to be flexibility.

[1:03:59] Voice 14: As we move this forward, we're going to move at this pace that all of you are comfortable

[1:04:02] Voice 14: with. Acknowledging that I think there's a lot of desire to move this project forward

[1:04:08] Voice 14: that we heard in your strategic planning session. So we are proposing a project trajectory for

[1:04:13] Voice 14: you but i think you will you will be the ones determining exactly if it proceeds according

[1:04:17] Voice 14: to how it's laid out here so i'm happy to take questions my recommendation to you today is to

[1:04:22] Voice 14: approve this project charter and then we will be revisiting it with you as the project progresses

[1:04:28] Voice 31: thank you very much director frederick thank you very much for you and your team for this

[1:04:32] Voice 31: monumental work that you're undertaking um on our behalf um are there any questions for the director

[1:04:40] Voice 31: laura patrick and online uh thank

[1:04:46] Voice 11: you uh for the report i'm i'm just wondering after going through

[1:04:51] Voice 11: this release last term and seeing somewhat of a similar process again that instead of going to

[1:05:00] Voice 11: committee first is there an opportunity for this body to receive the draft first and then decide

[1:05:08] Voice 11: to ask a committee you know or direct it but then just to reverse that order that this body receive

[1:05:16] Voice 11: it first and initiate the process absolutely

[1:05:21] Voice 14: this is that this project is being administered as per

[1:05:24] Voice 14: your direction if that's the will of council absolutely we could change the charter to have

[1:05:28] Voice 14: the document to have first have a special meeting of council and then you have you determine as a

[1:05:32] Voice 14: body whether you wish to have committees crafting resolutions or whether you'd like to keep it at

[1:05:36] Voice 14: this table and just work at it as it as a larger group that's completely within your your direction

[1:05:41] Voice 14: and scope to admit to advise okay

[1:05:45] Voice 31: so how do we facilitate

[1:05:46] Voice 4: that today if that's the desire

[1:05:56] Voice 31: do you want an amendment to this uh motion if there's a desire to do that

[1:06:01] Voice 14: certainly yes so you

[1:06:02] Voice 14: could direct us to amend the motion to um amend the charter to have the document first come to

[1:06:08] Voice 14: trust council um as as the first next step of the project all

[1:06:13] Voice 31: right so i'll let you think about that

[1:06:15] Voice 31: perhaps send a motion to um alexandra and are there any other questions in the meantime trustee

[1:06:21] Voice 31: allen thank

[1:06:23] Voice 18: you um so looking at the project charter and we you know the discussion that we

[1:06:29] Voice 18: had yesterday this is a monumental project uh my point here obviously and i know i bring this up a

[1:06:36] Voice 18: lot the corporate planning process this project to try and contain it within a single page under

[1:06:42] Voice 18: the project charter is very difficult i am going to recommend and i have a motion already prepared

[1:06:49] Voice 18: with staff that we ask staff to develop a fully fleshed um work plan instead like to to supplement

[1:07:02] Voice 18: So that each of the next steps are fully defined. The milestones are defined. The timelines will be flexible, but that we have, because when we read each of these individual lines, unless it's spoken, the amount of work contained in that line is not clear.

[1:07:24] Voice 18: year it's not clear to the trustees around the table and it's not clear to the public we're

[1:07:28] Voice 18: trying to be transparent here and i think this would go a long way if they could actually see

[1:07:34] Voice 18: and understand the full process that we are planning on doing this is something that is

[1:07:39] Voice 18: being identified as a gap you know using that term loosely here through the corporate planning

[1:07:46] Voice 18: committee. And I think on major projects like this, it is vitally important to a successful

[1:07:53] Voice 18: process. So I move that a detailed project work plan be created in addition to the existing

[1:08:01] Voice 18: project charter to clarify and specify the work involved within each step of the policy

[1:08:07] Voice 18: statement amendment project. I second that. All

[1:08:14] Voice 31: right. Seconded. Online.

[1:08:16] Voice 18: line and if i can just briefly speak to it um let

[1:08:20] Voice 31: me just slow down a little bit um it's a good idea

[1:08:22] Voice 31: to let the chair call for moving and seconding the motions or well you can move it obviously

[1:08:27] Voice 31: when you have the floor but um staff you've obviously had a conversation and this is doable

[1:08:32] Voice 31: just want to make sure we're on the right page this is new to me and um so that's great so it's

[1:08:38] Voice 31: been seconded viewers just speak to your motion trust the other i

[1:08:41] Voice 18: only wanted to add that i have

[1:08:43] Voice 18: spoken with staff in advance about this that's

[1:08:47] Voice 31: great um any discussion on the motion that's on

[1:08:52] Voice 31: the floor um uh trustee stanford but

[1:09:00] Voice 16: does staff have any comment about the implications on

[1:09:04] Voice 16: timelines with this delay the structure or moving forward on this particular project

[1:09:11] Voice 16: um

[1:09:15] Voice 14: no and i don't know chair do you want me to reserve comment on that until you've dealt with

[1:09:18] Voice 14: motion simply i can say we've had a delay in working with nations but are now planning to

[1:09:23] Voice 14: bring you the document in mid-april with regard to a work program we do have a significantly

[1:09:28] Voice 14: detailed work program at the staff operating level we can provide that to you it's just a

[1:09:32] Voice 14: balance between keeping your agendas yeah more

[1:09:35] Voice 14: reasonable happy to bring it out to to you as

[1:09:37] Voice 14: you wish

[1:09:37] Voice 30: excellent thank you trustee fast thank

[1:09:42] Trustee Fast: you i'm speaking in support of this motion partly

[1:09:45] Trustee Fast: Partly because it's been difficult to convey to the other municipal councils on Bowen Island

[1:09:52] Trustee Fast: who are very curious about what's being done and what it will mean.

[1:09:57] Trustee Fast: And this will help.

[1:09:58] Trustee Fast: Thank you.

[1:09:59] Voice 31: Thank you.

[1:10:00] Voice 31: Any other speaker or Patrick?

[1:10:03] Voice 11: Again, I encourage you to look at the March 7th Salt Spring Island Local Trust Meeting.

[1:10:08] Voice 11: There's a work plan.

[1:10:09] Voice 11: We've been working on this for months.

[1:10:11] Voice 11: And I think the detail in that plan is it gives you a really good level of what we could

[1:10:17] Voice 11: ask for.

[1:10:18] Voice 31: I see.

[1:10:19] Voice 30: Okay.

[1:10:20] Voice 30: That's great.

[1:10:21] Voice 30: Thank you.

[1:10:25] Voice 31: So any further discussion on the motion on the screen to provide additional detail with

[1:10:30] Voice 31: respect to the project?

[1:10:32] Voice 31: Anybody on screen?

[1:10:34] Voice 31: No.

[1:10:35] Voice 31: Then I'm going to call the vote.

[1:10:36] Voice 31: That's all right.

[1:10:37] Voice 31: We're ready.

[1:10:37] Voice 31: All those in favor?

[1:10:46] Voice 31: All right.

[1:10:47] Voice 31: So then that lower your hand.

[1:10:49] Voice 31: And any opposed?

[1:10:51] Voice 31: so none opposed

[1:10:55] Voice 4: the count is

[1:11:00] Voice 4: everybody

[1:11:01] Voice 4: except one person

[1:11:02] Voice 4: so

[1:11:04] Voice 31: what's the number

[1:11:05] Voice 31: oh I'm sorry

[1:11:06] Voice 31: 18 in favor

[1:11:09] Voice 31: one abstained

[1:11:12] Voice 31: none opposed

[1:11:12] Voice 31: okay thank you very much

[1:11:14] Voice 20: can we have a count in the room how many people are here

[1:11:18] Voice 20: are we only 19 people now

[1:11:20] Voice 19: 17

[1:11:21] Voice 19: okay

[1:11:23] Voice 20: sorry you said there was

[1:11:25] Voice 20: that vote was 17 or 18 in favor and one abstain well

[1:11:30] Voice 21: sorry I didn't count the

[1:11:33] Voice 21: abstain such counting the number in the room here right so there was the 16 in

[1:11:40] Voice 21: the room sorry 16 in favor and then there was no opposed yeah the fact is it

[1:11:51] Voice 21: passes on the fact that there's more than half the people voting in favor no

[1:11:56] Voice 20: I don't I totally understand mathematics so but my concern is that it would just be helpful because

[1:12:03] Voice 20: we're having people come in and out virtually just be helpful to name the total count it just helps

[1:12:08] Voice 20: I

[1:12:08] Voice 21: find well it's actually impossible to do that unless we know the people are not in the room so

[1:12:14] Voice 21: if they're if they're up there they're said it to be in the meeting so we're counting as we have uh

[1:12:22] Voice 21: 23 trustees

[1:12:24] Voice 21: right now.

[1:12:31] Voice 31: Okay, so that motion

[1:12:32] Voice 31: carries.

[1:12:35] Voice 31: I think

[1:12:35] Voice 31: we get it, right, David? We need

[1:12:38] Voice 31: to be, council is

[1:12:41] Voice 31: asking us to be very precise here in

[1:12:42] Voice 31: counting and recording of the minutes.

[1:12:44] Voice 31: So let's make sure that we're

[1:12:46] Voice 31: counting. We know how many people

[1:12:48] Voice 31: are eligible to vote, how many people

[1:12:50] Voice 31: are voting opposed,

[1:12:52] Voice 31: and we've also been asked to

[1:12:54] Voice 31: count those that are abstained. I encourage

[1:12:56] Voice 31: I encourage everybody to vote, naturally, but that's the pleasure of the individuals.

[1:13:05] Voice 31: So Trustee Boland, do you have, sorry, I'm just wondering why it says present on your

[1:13:17] Voice 31: screen because your screen is off, doesn't mean you're there just because it says you're

[1:13:20] Voice 31: present.

[1:13:21] Voice 31: But anyway, Trustee Boland, your hand is up, and so thank you for the help.

[1:13:27] Voice 31: Do you have a remark?

[1:13:28] Voice 31: I

[1:13:29] Voice 13: have two things to say. One is in support of trying to figure out who's online genuinely and who isn't. I'm experimenting and I spoke to David Marler about this. You can label yourself present or absent if you need to step away for a short while.

[1:13:49] Voice 13: So I'm just experimenting and others might want to just rename your profile.

[1:13:56] Voice 13: So that's one thing.

[1:13:58] Voice 13: I have a separate question about the whole process of the trust policy statement

[1:14:04] Voice 13: and the recent draft and our access to it.

[1:14:09] Voice 13: Will I ask that now or do you want to wait?

[1:14:12] Voice 31: That's a great question.

[1:14:14] Voice 31: And so go ahead with your question so that we're clear on what the question is.

[1:14:19] Voice 31: sure

[1:14:20] Voice 13: so um my question is and it's it's a moot point now but um director fraser told me at one

[1:14:28] Voice 13: stage when i was in a dialogue about um the draft you know i was trying to figure out there was a

[1:14:35] Voice 13: draft prepared last september and um she said well no trustee had actually asked for that draft

[1:14:44] Voice 13: the implication being that if a trustee had asked for that draft we could have had the draft

[1:14:49] Voice 13: And of course, we do sign confidentiality agreements, et cetera.

[1:14:56] Voice 13: So my question is, looking back over the process, could we or should we have requested that we, the trustees, see that draft last September?

[1:15:06] Voice 13: Thank you.

[1:15:08] Voice 13: And what would have been the process going?

[1:15:11] Voice 13: How would that then have been agreed or not?

[1:15:14] Voice 13: Thank you.

[1:15:17] Voice 31: Director Fahey, do you have any remarks?

[1:15:22] Voice 31: Yes or no answer, I guess.

[1:15:24] Voice 31: Well,

[1:15:24] Voice 14: certainly, the council is in charge of the project.

[1:15:27] Voice 14: So at any point, you could determine how you'd like to have this project delivered.

[1:15:31] Voice 14: So certainly, any trustee can make a request.

[1:15:34] Voice 14: Council has delegated the day-to-day management of the project to the executive committee,

[1:15:38] Voice 14: which, and through that original resolution,

[1:15:40] Voice 14: asked the Trust Programs Committee provide advice on the content of the document.

[1:15:44] Voice 14: At any point when you consider these project charters,

[1:15:47] Voice 14: which you've received you know every so many months through the trajectory of the project

[1:15:50] Voice 14: council can request to have the project delivered in a different way so certainly at any point at

[1:15:55] Voice 14: any council meeting council can ask us to deliver the project differently so i guess that would be

[1:16:00] Voice 14: my answer certainly at this point we're providing our best professional advice to you about a

[1:16:05] Voice 14: different way for project so you have full information when it goes public such that you

[1:16:10] Voice 14: have all the views you need to then make an efficient process then going forward once it

[1:16:14] Voice 14: is made public but really we'll okay

[1:16:17] Voice 13: carry on sorry go ahead have a comment but go ahead

[1:16:23] um

[1:16:27] Voice 31: so is are you finished trustee boland uh

[1:16:31] Voice 13: no i'm just looking back um if a trustee had come

[1:16:36] Voice 13: to trust council and said i want to make a motion that all trustees receive the september 2023 draft

[1:16:46] Voice 13: draft of trust policy statement, would that have been the mechanism and at trust council if that

[1:16:54] Voice 13: motion had been made and carried, we would then have been in possession of that draft? Because

[1:17:03] Voice 13: the draft has existed unchanged for quite a while. So that's my question. Thank you.

[1:17:10] Voice 14: Yes, we brought you the project charter in March and September to sort of advise to set out the

[1:17:16] Voice 14: trajectory of the project and the different sequencing of things so yes that would have

[1:17:19] Voice 14: been the moment and at any council meeting certainly a motion like that could have been

[1:17:23] Voice 14: proposed so

[1:17:25] Voice 31: the answer is yes the motion could have been proposed when we reviewed the charter

[1:17:28] Voice 31: to amend the charter to allow a different course of action all right so

[1:17:33] Voice 13: right now that could happen

[1:17:35] Voice 13: yeah arguably i don't think there's any point to be honest but i'm

[1:17:42] Voice 13: a bit frustrated that over the

[1:17:44] Voice 13: the last six or eight months there was a sense that in some way that couldn't happen and in fact

[1:17:53] Voice 13: you know there was a process that would have allowed it to be considered but okay you learn

[1:18:00] Voice 13: every day thank you very much thank you

[1:18:02] Voice 31: council ultimately has the decision making power

[1:18:06] Voice 31: absolutely however staff advice has been to follow this particular course and that has been laid out

[1:18:12] Voice 31: in the charter it's good advice and council has not uh disagreed with that advice and so we followed

[1:18:20] Voice 31: that course and that would have been a debate at the time and there would have been more information

[1:18:24] Voice 31: available to us accordingly um but ultimately anything like this is a decision of council

[1:18:30] Voice 31: is that correct director payton okay so let us continue on and i'll get you to lower your hand

[1:18:37] Voice 31: if you've finished trustee boland and trustee falk is next on my speaker's list i believe

[1:18:43] Voice 31: on items 12.11 12.12 we've got a number of items to get through here yet this morning so over to

[1:18:50] Voice 31: you turkey fault yeah

[1:18:52] Voice 24: um i just want to make a note that i requested a copy you know trustees

[1:18:57] Voice 24: should have a copy of the draft policy statement in the at the meeting that we had trust council

[1:19:04] Voice 24: council meeting in gabriel and i was not informed at that point i was the answer was that that

[1:19:11] Voice 24: wouldn't happen and i was never informed that i could pass a motion to the effect of of having it

[1:19:16] Voice 24: so i i don't like to spend time on something unnecessarily but i'm feeling quite motivated

[1:19:24] Voice 24: to pass a motion right now that we uh all receive all trustees receive the current most recent draft

[1:19:33] Voice 24: draft of the policy statement. I will take your advice, Mr. Chair, if you think this is not the

[1:19:42] Voice 24: place for it, or if there's another solution here. But I am a bit frustrated that we've had this

[1:19:48] Voice 24: discussion. I have asked for it, I thought, very clearly.

[1:19:52] Voice 31: Okay. Thank you, Trustee Falk. And just

[1:19:56] Voice 31: to facilitate the time that we have available, I expect there may be more discussion and debate

[1:20:03] Voice 31: on this topic. But what we're being advised of is in another three or four weeks, we will have

[1:20:10] Voice 31: the draft policy statement, as well as the feedback that has been received over this period

[1:20:17] Voice 31: of time. This is the best advice staff have for us so that we can embrace it in its fullness.

[1:20:24] Voice 31: And I would suggest we just continue to be patient until the staff are ready to deliver that to us.

[1:20:33] Voice 24: Okay I'm willing to pass on it not you know not push it further at this point but I do want to

[1:20:40] Voice 24: make the point that in the future if a trustee speaks up at a meeting and says we would like I

[1:20:45] Voice 24: would like to have the access to this and I don't understand why we can't have it we shouldn't be

[1:20:50] Voice 24: brushed off and we shouldn't be told no we should be told our options are for achieving that because

[1:20:56] Voice 24: because I will not be happy to see this be repeated.

[1:21:01] Voice 24: Thank you.

[1:21:02] Voice 31: I will make a point of seeking some clarity on this

[1:21:05] Voice 31: with staff because what I'm seeing around the room

[1:21:08] Voice 31: is not a recollection of that event.

[1:21:14] Voice 31: So let's leave that with me and we'll figure that out

[1:21:20] Voice 31: what transpired or not.

[1:21:22] Voice 31: And let us try to continue with the agenda in front of us.

[1:21:26] Voice 31: Trustee Evans, do you have a hand up?

[1:21:29] Voice 31: Just

[1:21:30] Voice 18: a quick point of clarification on this topic.

[1:21:32] Voice 18: When one trustee requests this, it has to be done in a transparent manner, which means that it has to be available to the public as well.

[1:21:40] Voice 18: And sometimes that timing is not right.

[1:21:43] Voice 18: So it's best that we wait for the right timing, which is going to be in another three or four weeks.

[1:21:47] Voice 31: And I think, to help me out here, Director Frater, it requires a decision of council, not just one trustee asking for something.

[1:21:57] Voice 31: Decision of come an important it's important work and there are mechanics associated with it that are important to respect

[1:22:07] Voice 31: uh

[1:22:09] Voice 31: Trustee did you have my correct in?

[1:22:12] Voice 31: That we're on track. Okay trustee yates

[1:22:15] Voice 8: Thank you. I believe we still have an amended motion to pass and that will make

[1:22:21] Voice 8: Hopefully will answer trustee falk's and trustee boland's question

[1:22:24] Voice 8: We haven't passed the original motion with the amendment

[1:22:28] Voice 8: for it to come to council before it goes to RPC.

[1:22:32] Voice 31: I'm sorry, we haven't made that motion at all.

[1:22:34] Voice 8: No.

[1:22:35] Voice 31: Right.

[1:22:36] Voice 8: Yeah.

[1:22:39] Voice 31: We're about to move on to that if we can get

[1:22:41] Voice 31: through this little hurdle here.

[1:22:43] Voice 31: So if we can move along council, I'm more than happy to.

[1:22:46] Voice 31: And there is a recommended amendment.

[1:22:51] Voice 31: I see your hand up, Trustee Harris.

[1:22:53] Voice 31: I will come to you in a moment.

[1:22:54] Voice 31: Thank you.

[1:22:56] Voice 31: Um, there is a recommended amendment to the motion that has been brought forward by Trustee Patrick, and so I'd like to proceed with that motion, but Trustee Harris, um, do you have any remarks on item 12.1 or 12.2 at this time?

[1:23:12] Voice 29: I was just weighing in on the wanted to weigh in on the conversation. I didn't realize I had lowered my hand. Anyways, um, I'm, I'm a little bit confused as to why the trustees can't see the policy statement. It's already out to First Nations, and that's a whole nother subject.

[1:23:32] Voice 29: but if I was kind of happy to hear um trustee fault talk about a possible motion but I don't

[1:23:40] Voice 29: know I'm not really sure as to why the trustees can't have a copy of this now you are gonna get

[1:23:46] Voice 31: a copy of it that we can this has been discussed okay most times and I'm sorry if you've missed

[1:23:54] Voice 29: that but I mean at this moment why we can't have a well we can't not at this exact moment but today

[1:24:01] Voice 29: day, tonight, tomorrow, whenever, not in three weeks?

[1:24:07] Voice 31: I would say that the information is incomplete

[1:24:10] Voice 31: and that we want to make sure that you have all of the information.

[1:24:13] Voice 31: Director Frater, do you have a remark more relevant?

[1:24:19] Voice 14: Well, what I will say is we have a draft that was prepared. It's a staff draft.

[1:24:22] Voice 14: We know it's imperfect. It was developed in September, has been shared with

[1:24:26] Voice 14: nations. The intent was to get that to you earlier, but we're getting it to you in April.

[1:24:30] Voice 14: With that, we are now intending to bring you a whole suite of information associated with that draft, which will include a summary of how we've dealt with each of the 32 resolutions that directed the changes, a 40, 45-page concordance table tracking every change from draft one to draft two.

[1:24:47] Voice 14: We're also bringing you comments from the nations, and we'll be providing you with a track changes version of how the first draft might get amended based on the feedback that we've heard, along with a summary of other issues for council to contemplate.

[1:24:59] Voice 14: So we're bringing, we're intending to bring you a whole suite of products in addition to the draft as it stood in September. Certainly at any point, council can ask staff to provide us with whatever it is that you wish. My advice to you is you might like to get the full compendium of information at once, such that you've got the full picture to then start crafting your recommendations for changes. But certainly this project is in your hands and we're at your, we'll take your direction.

[1:25:21] Voice 14: so

[1:25:23] Voice 31: thank you for that much more articulate than myself um but the idea is to get the full

[1:25:28] Voice 31: information suite into your hand ultimately it's going to save you a lot of time because if you

[1:25:33] Voice 31: just read the draft you might have a lot of questions that might be answered in the additional

[1:25:37] Voice 31: material which is in progress and will be available to you as a package in april all right

[1:25:45] Voice 31: really love to move on but uh who else we've got on our speakers of course

[1:25:56] Voice 31: So, I

[1:25:57] Voice 20: just want us all to take a deep breath about the whole idea of having the release of the trust policy statement.

[1:26:07] Voice 20: I have got to be the person in

[1:26:10] Trustee Middleton: this room who

[1:26:10] Voice 20: wants to see that the most, okay, given all of my work on the first term on the trust policy statement.

[1:26:16] Voice 20: but when we release it pressy evans is right it becomes a public document and the whole storm of

[1:26:24] Voice 20: activity that goes on with public is a real thing and it happened before we need to be prepared

[1:26:31] Voice 20: informed and see the whole thing at once all of us because we're gonna it moved into public

[1:26:37] Voice 20: immediately when it was released last time without a really good strategy on how to handle it and

[1:26:43] Voice 20: And that's why it's being more thoughtfully and carefully attended to this time.

[1:26:48] Voice 31: Thank you very much, Trustee Moore.

[1:26:51] Voice 31: Let's go to Trustee Patrick for a motion.

[1:26:53] Voice 11: I apologize for the grammar, but I'll type quickly.

[1:26:56] Voice 11: I move that the policy statement amendment project charter version 8 be amended to have the draft policy statement initially provided to Trust Council at a special meeting.

[1:27:08] Voice 31: Perfect.

[1:27:09] Voice 11: Moved.

[1:27:10] Voice 11: I second that.

[1:27:11] Voice 31: Well, actually seconded in the room by Trustee Morrison.

[1:27:16] Voice 31: and wish to speak to your motion.

[1:27:20] Voice 11: Well, I think we've heard all the reasons why.

[1:27:22] Voice 11: I think it is important that this body receive it first.

[1:27:24] Voice 11: We had the training yesterday.

[1:27:26] Voice 11: We all have the notes at the same time.

[1:27:28] Voice 11: We all leave the meeting with the same information

[1:27:31] Voice 11: and can return back to our communities

[1:27:33] Voice 11: to start having the conversation.

[1:27:36] Voice 31: Well said, Trustee Patrick.

[1:27:37] Voice 31: Thank you.

[1:27:38] Voice 31: Trustee Evan on the motion.

[1:27:45] Voice 31: It's

[1:27:46] Trustee Fast: two of them fast here.

[1:27:47] Trustee Fast: And I'm speaking in favor of the motion.

[1:27:53] Trustee Fast: I'm a member of the Trust Programs Committee

[1:27:55] Trustee Fast: that was under Chair Evans to receive the draft first

[1:28:03] Trustee Fast: as per the charter.

[1:28:07] Trustee Fast: However, I think having just been through this conversation,

[1:28:11] Trustee Fast: the media training,

[1:28:12] Trustee Fast: and we have a Trust Programs Committee is small.

[1:28:15] Trustee Fast: It's a small committee.

[1:28:17] Trustee Fast: There's only six people on it.

[1:28:19] Trustee Fast: including you, Peter, but your ex-officio, and sometimes people have to be away, and I think

[1:28:27] Trustee Fast: it's much better if it comes to the whole group all at once for transparency and everybody being

[1:28:32] Trustee Fast: on the same page and knowing and hearing from each other. Thank you.

[1:28:37] Voice 31: Thank you. Who's next?

[1:28:39] Voice 31: Trustee Evans, that music.

[1:28:42] Voice 18: You were just channeling me. I am in support of this motion.

[1:28:46] Voice 18: when this does become public the public are going to have a lot of questions and they're going to be

[1:28:51] Voice 18: going to their local trustees if it's only with a select few then the rest of the trustees are

[1:28:56] Voice 18: not going to have the information to hand so having this conversation with us all in the same

[1:29:01] Voice 18: room is vitally important again to get us all on the same page from day one thank

[1:29:07] Voice 31: you very much

[1:29:14] Voice 31: special meeting electronic meeting

[1:29:16] Voice 14: that is staff's intention yeah

[1:29:19] Voice 31: okay that's fine we'll work on it

[1:29:27] Voice 31: thank you cao okay so i have a motion on the floor you've spoken to it are there any other

[1:29:32] Voice 31: speakers on the motion online are there any speakers on the motion all right i'll call the

[1:29:41] Voice 31: vote all those in favor of the marketing 17 everybody 23 members in favor all right just for

[1:30:00] Voice 31: record just to make sure we're certain any opposed leave everyone else lower your hand

[1:30:04] Voice 31: any opposed there are none opposed that's 23 in favor thank you very much council

[1:30:11] Voice 31: um is there any further work on this section i'd

[1:30:16] Voice 14: just like to add to council staff are very

[1:30:18] Voice 14: excited to bring you this draft we're very much looking forward to your comments and changes to

[1:30:22] Voice 14: the draft it is a draft

[1:30:24] Voice 14: and we expect you to take the time that you need to make it yours to have it

[1:30:28] Voice 14: represent the vision of council and set the future of the islands trust so we're very much looking

[1:30:32] Voice 14: forward to supporting you as an entire entirety of our of our staff to bringing this about to be

[1:30:39] Voice 14: what you wish it to be and this is going to be an exciting and positive step for island stress to

[1:30:43] Voice 14: update this document and set a new foundation for all of your official community plans and all the

[1:30:48] Voice 14: good work that you do going forward so i just want to let you know we're really excited to work with

[1:30:51] Voice 14: you on this and we'll take the time with you and do all the hard work that's needed to make sure

[1:30:55] Voice 14: that we land in a place that you're comfortable with

[1:30:57] Voice 14: and feel excited and happy about.

[1:30:59] Voice 30: Thank you.

[1:31:04] Voice 30: I'd like to

[1:31:06] Trustee Fast: make the motion that's on

[1:31:08] Trustee Fast: the page that Trust Council

[1:31:10] Trustee Fast: endorse the Policy Statement Amendment

[1:31:11] Trustee Fast: Project Charter Version 8 as amended.

[1:31:15] Voice 31: Perfect. Thank you.

[1:31:17] Voice 31: Seconder, Trustee

[1:31:18] Voice 31: Evans, do you wish

[1:31:21] Voice 31: to speak to the motion?

[1:31:23] Trustee Fast: I don't think I need to. I think we've

[1:31:25] Trustee Fast: had a good discussion. Thank you.

[1:31:27] Voice 31: Any discussion on the motion?

[1:31:32] Voice 31: I see a hand up there. Oh, Risa Smith, your hand's up, but you're not voting.

[1:31:39] Trustee Smith: I just want to say I have to leave in 20 minutes. Thanks.

[1:31:43] Voice 31: All right. That's a good tip. Thank you. So let's keep rolling here. I'm ready to call the vote. Are you ready to call the vote? All those in favor?

[1:32:04] Voice 31: that's 20. okay so we have 20 in favor i'm going to ask you to lower your hands

[1:32:11] Voice 31: and any

[1:32:12] Voice 13: my hand went up late so perhaps you could just check that you didn't include me thank you

[1:32:20] Voice 31: 21 then is what we have in favor so are there any opposed okay so then that must be too abstained

[1:32:30] Voice 31: and um so thank you very much council that carries all right um we've just heard from uh

[1:32:38] Voice 31: risha smith chair of the conservancy that she has to leave in 20 minutes i'm just going to sort of

[1:32:43] Voice 31: get a taste of your uh interest in discussion around the next three items communications plan

[1:32:50] Voice 31: legislative monitoring and climate change um is there an a lot potentially a lot of discussion

[1:32:56] Voice 31: on those can we just proceed with them Christina Evan I'm

[1:33:00] Voice 18: not sure how long mine will take so

[1:33:02] Voice 18: perhaps go to Risa Smith first all

[1:33:05] Voice 31: right so I'm seeing some nods so let's go to Risa Smith

[1:33:10] Voice 31: section 12.3 the chair Smith to speak regarding balance trust conservancy and then we'll come

[1:33:17] Voice 31: back to 12.2.2. Risa.

[1:33:22] Trustee Smith: Yeah, thank you everybody. You can hear me, I'm sure? Yep. Okay, so I'm not

[1:33:28] Trustee Smith: going to, you don't have to put that up, but I'm not going to speak specifically, well you can leave

[1:33:32] Trustee Smith: it if you want, but I'm not going to speak specifically to this summary that you've been

[1:33:37] Trustee Smith: provided, because I'm just going to assume you've all read it. I just want to talk to two items that

[1:33:43] Trustee Smith: are on it that I thought might be of interest to you. The first one is that you'll see that

[1:33:51] Trustee Smith: from now until June 2024 under covenant and property management we're going to be developing

[1:33:56] Trustee Smith: a risk management policy for nature for nature reserves. Staff are just beginning this work.

[1:34:03] Trustee Smith: In the past risk management to ITC has really been concerned with safety to our visitors

[1:34:10] Trustee Smith: and our staff we're very careful to ensure the good condition of our trails the boardwalks

[1:34:17] Trustee Smith: bridges to identify and remove trees that we think could fall and cause injury to the public

[1:34:23] Trustee Smith: and our approach to danger trees has come under fire on one island and the issue of removal of

[1:34:32] Trustee Smith: trees in nature reserves that are not ITC nature reserves has become an issue on other islands so

[1:34:39] Trustee Smith: So this is going to be an interesting issue to follow up on.

[1:34:44] Trustee Smith: And as well, at the last Trust Committee meeting where I spoke,

[1:34:49] Trustee Smith: several of you have raised the issue of how do we manage the risk of fire in our nature reserves?

[1:34:55] Trustee Smith: And of course, we don't have a risk management plan for that, as I said.

[1:35:00] Trustee Smith: So the development of this risk management plan, I think, will be very interesting to everybody on council.

[1:35:06] Trustee Smith: and it will be a difficult policy there'll be lots of different opinions

[1:35:10] Trustee Smith: to consider and we'll just keep you posted on its development if you have

[1:35:15] Trustee Smith: any questions or you want to talk to me about it please feel free to reach out

[1:35:20] Trustee Smith: the second thing I wanted to talk to you about just briefly is that you'll notice

[1:35:25] Trustee Smith: that we are having we're developing our five-year plan from 2026 to 2030 and

[1:35:34] Trustee Smith: And this will involve engagement with First Nations.

[1:35:37] Trustee Smith: So funding for this is part of the budget submission

[1:35:40] Trustee Smith: that we made and I hope it's been approved.

[1:35:42] Trustee Smith: I don't know, yes.

[1:35:44] Trustee Smith: Although we'll not be in a position to address

[1:35:47] Trustee Smith: the big issues that are under the provincial purview,

[1:35:50] Trustee Smith: we will seek to collaborate with First Nations

[1:35:53] Trustee Smith: in the trust area concerning our approach

[1:35:56] Trustee Smith: to receiving gifts for conservation,

[1:35:59] Trustee Smith: approving covenants and management of our holdings.

[1:36:04] Trustee Smith: we'll work with the director of trust area services to make sure that our plans for

[1:36:10] Trustee Smith: engagement with first nations are compatible with all the other processes particularly

[1:36:15] Trustee Smith: what i just heard you talking about about the islands trust policy statement process and finally

[1:36:21] Trustee Smith: i want to make you aware that the itc board and the trust executive which has always traditionally

[1:36:27] Trustee Smith: met once a year have decided to meet quarterly for shorter meetings but more focused on particular

[1:36:33] Trustee Smith: issues and that I think is going to help us coordinate better our mutual

[1:36:38] Trustee Smith: interests. So I'm happy to hear from any of you who have ideas about how we'll

[1:36:43] Trustee Smith: proceed on the two projects I mentioned and any other ITC projects. Thanks a lot.

[1:36:51] Voice 31: Thank you very much Teresa Smith for joining us today. Hopefully you can just

[1:36:57] Voice 31: hang around on line here at the moment because we do have your report and I'd

[1:37:02] Voice 31: I'd like to ask trustees if they have any questions for you

[1:37:05] Voice 31: or the report that's in our package

[1:37:08] Voice 31: with respect to the work of the Island Trust Conservancy.

[1:37:11] Voice 31: So, trustees, Laura Patrick.

[1:37:17] Voice 11: Thank you, Chair Svett, for being here today.

[1:37:21] Voice 11: It's great that I think that you're having more meetings here for me.

[1:37:24] Voice 11: What if there was one of those meetings

[1:37:26] Voice 11: that's a joint meeting with this body?

[1:37:31] Trustee Smith: I'm happy to do that.

[1:37:34] Trustee Smith: I'm not sure it totally makes sense

[1:37:36] Trustee Smith: because three people on this body are on the ITC board so yeah I don't know I

[1:37:42] Trustee Smith: can't answer that I'm willing to do whatever is required and if you think

[1:37:47] Trustee Smith: that's necessary we'd be happy to meet with you

[1:37:49] Voice 31: well let's discuss that on our

[1:37:51] Voice 31: next meeting agenda do that of course you can all join us online at any point

[1:37:58] Voice 31: in time so thank you for the invitation that's good any other questions for the

[1:38:06] Voice 31: for the chair on the report, Judy Getty.

[1:38:11] Voice 27: I just thought it would be of interest to Chair Smith

[1:38:15] Voice 27: to know that during our workshop yesterday

[1:38:17] Voice 27: out of the six priority directions

[1:38:20] Voice 27: that we were talking about in our workshop

[1:38:22] Voice 27: that increasing support for the Islands Trust Conservancy

[1:38:26] Voice 27: came up as one of the top two.

[1:38:29] Voice 30: Right, thank you.

[1:38:30] Voice 27: Trustee Boland online.

[1:38:31] Voice 13: Thank you for that.

[1:38:35] Voice 13: So also yesterday, in the context of the budget, I proposed that the Islands Trust

[1:38:47] Voice 13: Conservancy should approach the province to seek funding for its entire budget.

[1:38:54] Voice 13: The province approves the work plan and the province appoints three trustees and

[1:39:02] Voice 13: And the trust then, you know, the people in the trust area pay for it exclusively when arguably it's for the benefit of more than those residents.

[1:39:13] Voice 13: And I think that the material prepared in support of the new staff position lays out the work very clearly and the cost of, you know, the support.

[1:39:26] Voice 13: And I think it's just an opportunity when you're having your work plans reviewed and you have this budget application prepared, it would be a very opportune moment to make that request.

[1:39:40] Voice 13: And I believe this has been suggested by many people at various times over the years. And I think it should just go standalone to the province. It shouldn't be conflated with all sorts of other strategic requests the Islands Trust has.

[1:39:56] Voice 13: And I think it should come from the Ireland's Trust Conservancy itself.

[1:40:00] Voice 13: So I'm hoping that there'll be a motion later under new business to accelerate that.

[1:40:06] Voice 13: It's been spoken of for a long time.

[1:40:09] Voice 13: It's been on a variety of follow-up action lists.

[1:40:11] Voice 13: But I think this is a good opportunity.

[1:40:14] Voice 13: And we have the 50th anniversary, which will possibly open a chink in the door.

[1:40:19] Voice 13: So thank you.

[1:40:22] Trustee Smith: Thanks for that.

[1:40:23] Trustee Smith: I'll be sure to bring it up at the upcoming ITC board meeting.

[1:40:28] Voice 31: Okay.

[1:40:29] Voice 31: thank you any further question sorry that's my reminder um there

[1:40:48] Voice 19: we

[1:40:54] Voice 31: go um all right i think that

[1:40:59] Voice 31: concludes the honest of conservancy report and to receive that for information thank you chair

[1:41:05] Voice 31: smith for joining us today really appreciate having you make the time to be with us i'm going

[1:41:10] Voice 31: to fall back now to 12.22 communications plan briefing um are there any i'm just going to ask

[1:41:17] Voice 31: if there's any questions on the briefing for staff uh trustee evans i

[1:41:22] Voice 18: had a couple of questions a

[1:41:24] Voice 18: couple of comments uh my first question is the request of 50 000 for fiscal year 2024-25 is that

[1:41:30] Voice 18: in the budget yes yeah i just couldn't see it thank you um and then looking at the communication

[1:41:37] Voice 18: communication strategy. It's a great document. It's very well written. I was just going to

[1:41:43] Voice 18: suggest and edit the very first sentence. I would actually remove that a fundamental

[1:41:49] Voice 18: communication strategy has not been adopted by the Allen's Trust in many years. This is a great

[1:41:54] Voice 18: positive document, but the first sentence is negative. So my recommendation would be remove

[1:41:59] Voice 18: the first sentence and just start with an updated communication strategy as a priority. That is a

[1:42:05] Voice 18: a great positive way to start this is an awesome document um another comment that i had on section

[1:42:17] Voice 18: 3.2 creating a communication plan is awesome but again if we can do that as a work plan and not

[1:42:25] Voice 18: just a project charter style i would recommend that and i think that's really all that i have

[1:42:34] Voice 18: have to say that, and again, I'm going to be pushing project plans a lot.

[1:42:37] Voice 31: Right. And so, you know, this is sort of a work in progress

[1:42:41] Voice 31: continuously. You can take that advice. Yeah. Thank you.

[1:42:46] Voice 31: All right. Thank you for that advice. Anything further on the communication

[1:42:51] Voice 31: that I'm going to take it, that it be received for information along with the

[1:42:55] Voice 31: suggestion. Thank you very much for that. You got those, David?

[1:43:01] Voice 31: Okay. Legislated monitoring chart report.

[1:43:03] Voice 31: You know, we've had this come more frequent and less frequent over the years.

[1:43:08] Voice 31: That's here as a briefing and a report.

[1:43:10] Voice 31: Are there any questions about this report?

[1:43:15] Voice 31: Are you glad to see it on your agenda?

[1:43:17] Voice 19: Yes.

[1:43:17] Voice 19: I

[1:43:17] Voice 31: think that's actually the other part of this equation.

[1:43:20] Voice 31: Excellent.

[1:43:21] Voice 31: So then, Trustee Patrick?

[1:43:22] Voice 31: Patrick,

[1:43:25] Voice 11: I'm I was I

[1:43:29] Voice 11: just want to shout out Bowen Island Municipality for the way it handled the the new short term rental act and how it pulled together a complete community survey page information on their Web site.

[1:43:47] Voice 11: And and I know you'll be making the decision on opting in or not to a meeting yet to come.

[1:43:53] Voice 11: but i just think for those of us to just go see how they handled that new act and sharing that

[1:43:58] Voice 11: with their community

[1:43:59] Voice 31: all right thank you uh trustee evans um

[1:44:05] Voice 18: on page 387 where it's talking

[1:44:07] Voice 18: about um the sustaining growth population and demographic for bc and canada this is where it's

[1:44:15] Voice 18: talking about the 44 increase over the next 20 years so when we start working on our individual

[1:44:21] Voice 18: individual LTC housing needs for the next 20 years. This is something we're going to have

[1:44:27] Voice 18: to keep first and foremost in our mind. This is going to be really important. We're going to have

[1:44:31] Voice 18: to plan for a massive increase and how are we going to handle it and what are we going to do

[1:44:37] Voice 18: about it? This is planning work. This is what we're

[1:44:40] Voice 31: here for. Yeah. Thank you for those remarks.

[1:44:45] Voice 31: Anything else on this one? Otherwise, we'll receive it at this point for information and

[1:44:50] Voice 31: continue on so thank you staff for making the effort to do this i know this is actually quite

[1:44:55] Voice 31: a lot of work so appreciate that so our next briefing here climate change briefing also a

[1:45:00] Voice 31: lot of work um this was a request to the council's direction i think i believe but the climate change

[1:45:06] Voice 31: briefing um are there any questions associated with this report or record do you have any brief

[1:45:13] Voice 31: summary associated with it i think the report speaks for itself myself

[1:45:17] Voice 14: essentially this was

[1:45:18] Voice 14: provided to inform your strategic planning conversation of yesterday thank you and staff

[1:45:22] Voice 14: can provide more detail as needed so

[1:45:25] Voice 31: trustee mars thank

[1:45:28] Voice 20: you um thank you very much for this report

[1:45:32] Voice 20: um one of the things that i didn't see in here and maybe i'm just not mapping to the language

[1:45:38] Voice 20: properly is around the potential for us to if we can get enforcement working on dpas for us to

[1:45:46] Voice 20: to engage in DPAs, and maybe this is a question for Stephan,

[1:45:50] Voice 20: I'm not sure, that are carbon sequestration,

[1:45:53] Voice 20: because I know some municipalities are starting to do that.

[1:45:56] Voice 20: And so I don't know that I need an answer right now,

[1:45:58] Voice 20: just to kind of flag that for some work,

[1:46:01] Voice 20: because there are some now examples of pilot DPAs

[1:46:06] Voice 20: around carbon sequestration that might be very effective

[1:46:08] Voice 20: for the trust area.

[1:46:14] Voice 31: Trustee Fass.

[1:46:15] Voice 31: Thank

[1:46:16] Trustee Fast: you, and I'd just like to add,

[1:46:18] Trustee Fast: I like that idea. And there's another proposal that I've seen in a paper by Chair Risa Smith, and she calls them carbon stabilization areas. There's a lot of natural areas that are really rich in carbon in the soil or in the plants or in the trunks of trees or whatever kind of ecosystem it is.

[1:46:43] Trustee Fast: And they rarely get, when she did a paper overlapping them with biodiversity hotspots, rarely are the carbon storage elements captured in the reasons for preserving and protecting.

[1:47:01] Trustee Fast: So it's another possible way to include carbon storage in our island stress conservancy and other planning.

[1:47:14] Trustee Fast: for our islands to be more sustainable

[1:47:16] Trustee Fast: and better carbon future.

[1:47:18] Trustee Fast: Thank you.

[1:47:19] Voice 3: Yes, sir.

[1:47:21] Voice 3: Well, thank you very much for both of you for those words.

[1:47:25] Voice 3: And please funnel any ideas like that to us.

[1:47:30] Voice 3: We've had our buckets identified

[1:47:32] Voice 3: from a strategic planning perspective.

[1:47:34] Voice 3: This is a historical review

[1:47:37] Voice 3: of where we've been with climate change.

[1:47:40] Voice 3: And now, of course, between now and June or September,

[1:47:42] Voice 3: Remember, we're going to be looking at what are some specific tactics, projects, and strategies that would realize your climate change interest.

[1:47:51] Voice 3: And if you could forward those or you want to advance those or endorse those for consideration, we won't be able to afford 40 projects.

[1:47:58] Voice 3: We're going to have to narrow that down.

[1:48:00] Voice 3: So this is hope.

[1:48:01] Voice 3: We'll take this if you're okay with it and inform that process.

[1:48:04] Voice 3: And if you want to forward any of that other information to myself, I'd ensure that we have some recognition of it as we try and move forward.

[1:48:14] Voice 20: I would encourage the link to the original motion, because all the background in the original motion links to that from the 2019.

[1:48:25] Voice 31: Okay.

[1:48:26] Voice 31: Anything further on this item online?

[1:48:32] Voice 31: Okay.

[1:48:33] Voice 31: I'm going to proceed.

[1:48:35] Voice 31: Thank you very much, Director Frater.

[1:48:37] Voice 31: This takes us to the new business section.

[1:48:39] Voice 31: 13.1 so we have

[1:48:42] Voice 31: a couple of items that were in your agenda we have three items that have been

[1:48:46] Voice 31: added to your agenda i'm going to begin with the two original items and so the first being a motion

[1:48:53] Voice 31: from uh your colleagues boland borthwick elliot evans fast gavro and peterson and there's a motion

[1:49:00] Voice 31: there um who is it that would like to speak to this or make the motion trustee fast yeah thank

[1:49:09] Trustee Fast: you everybody um this is the if you want to look at the page it's page 414. it's a simple

[1:49:18] Trustee Fast: recommendation from a working group that was put together sharing some initial thoughts for

[1:49:24] Trustee Fast: a first step on how to provide improve access to key information and that is of providing

[1:49:34] Trustee Fast: options to access agendas and you can read the full report but basically it's

[1:49:41] Trustee Fast: about having HTML or agendas in the link form as well as PDF form Judy Getty and

[1:49:52] Trustee Fast: I from Bowen Island municipality have been spoiled for several years now we've

[1:49:57] Trustee Fast: had both so i can read them on my device on the ferry as a pdf or i can quickly zip through the

[1:50:07] Trustee Fast: links in what turns out to be an agenda that's only this long with links to each report very fast

[1:50:15] Trustee Fast: less scrolling less downloading um we didn't do a lot of work as a committee because it was clear to

[1:50:21] Trustee Fast: to everybody that it was going ahead.

[1:50:24] Trustee Fast: Nobody was in opposition to this motion.

[1:50:27] Trustee Fast: So I'm just going to read it here,

[1:50:30] Trustee Fast: that trust council direct staff to prepare a report

[1:50:32] Trustee Fast: with options and recommendations

[1:50:34] Trustee Fast: for providing meeting agendas in HTML,

[1:50:37] Trustee Fast: as well as PDF versions.

[1:50:40] Voice 31: Thank you very much.

[1:50:41] Voice 31: And that's seconded by Sam Borkwick.

[1:50:44] Voice 31: Do you wish to speak further?

[1:50:48] Trustee Fast: I'll let my fellow working group members

[1:50:50] Trustee Fast: say something if they wish.

[1:50:51] Voice 31: Sure.

[1:50:53] Voice 31: but let's not spend a lot of time it seems pretty straightforward who wishes to speak to the motion

[1:50:58] Voice 31: sam borkwith who else have you thought

[1:51:04] Voice 4: go

[1:51:05] Voice 31: ahead sam i'm sorry if you

[1:51:10] Voice 28: if you want to take the direction sam borkwith you've got the floor

[1:51:14] Voice 28: yeah i was sorry i was uh following trustee mod's list uh yeah no i would just like to

[1:51:20] Voice 28: really uh congratulate and appreciate the work that trustee fast uh did and in bringing this

[1:51:26] Voice 28: forward to us and i think the suggestion is uh fantastic i'm deeply deeply appreciative of a

[1:51:33] Voice 28: better way to manage our agendas thank

[1:51:36] Voice 27: you who's next

[1:51:37] Voice 28: christy good

[1:51:38] Voice 27: christy getty if you want a

[1:51:39] Voice 27: visual when you're downloading the pdf you're getting this and when you're downloading the

[1:51:43] Voice 27: html you get this with the links that get you to this so it's just hugely easier to work with

[1:51:51] Voice 27: all right who's next christy

[1:51:53] Voice 31: elliot no

[1:51:55] Voice 19: anybody

[1:51:56] Voice 31: else no i'm gonna ask a question are you guys

[1:52:01] Voice 31: using e-scribe no okay thank you because e-scribe offered that when we had e-scribe as our agenda

[1:52:10] Voice 31: package tool here and so we're kind of going forwards and backwards but i'm completely

[1:52:15] Voice 31: supportive of the motion thank you to that subcommittee for doing that work thank you

[1:52:21] Voice 31: So if there's no further questions online or in the room or comment, I'm going to call the vote on this one.

[1:52:27] Voice 31: All those in favor?

[1:52:43] Voice 31: 23 in favor.

[1:52:44] Voice 31: So just for surety, are there any opposed in the room or online?

[1:52:52] Voice 31: I'm not seeing any opposed to this unanimous 23 carries.

[1:52:57] Voice 31: Here we are at 13.2, you guys.

[1:53:00] Voice 31: selection of the location of the september 24 trust council meeting rfd up until earlier

[1:53:07] Voice 31: this morning we hadn't had any specific requests i think there might be a request at this time

[1:53:12] Voice 31: and it's trustee toby elliott gets the floor thank

[1:53:17] Voice 17: you i have prepared a motion um if you put up on

[1:53:20] Voice 17: the screen i've heard from several other trustees that uh september trust council meeting on

[1:53:27] Voice 17: gabriela island would be favorable and both trustee yates and i would be very happy to

[1:53:32] Voice 17: see that happen um but there's a second part to the motion um this council has affirmed their

[1:53:40] Voice 17: support for in-person meetings however at the i think it was june trust council meeting

[1:53:47] Voice 17: on gabriela island that was scheduled um the number of trustees who confirmed they would come

[1:53:54] Voice 17: was reduced to I think we're ended up at 17 or 18 and the accommodations are paid

[1:54:01] Voice 17: for the budgets been allocated and I think this practice is unsustainable and

[1:54:07] Voice 17: irresponsible so the second motion is this is a bit of a trial run perhaps and

[1:54:15] Voice 17: we can see if this could be worked into policy for future meetings it basically

[1:54:19] Voice 17: would be to determine that in advance if you're going to come to the meeting you commit to it

[1:54:25] Voice 17: by a poll of about five months ahead of time if you've committed to the meeting and then you don't

[1:54:31] Voice 17: come your accommodations will be charged back to you or withdrawn from whatever your allocation is

[1:54:38] Voice 17: so the first motion is that the September Trust Council meeting be held on Gabriela Island

[1:54:44] Voice 17: The second is that trustees be polled to confirm their in-person attendance by April 15th, 2024, and that if the total number of trustees is less than, sorry about the second than, three quarters of trust council, 20 trustees-ish, could be 19, but the meeting be rescheduled as electronic.

[1:55:04] Voice 17: on it. My thought is that if we know this by the end of April, the five months is enough time for

[1:55:09] Voice 17: staff to cancel. I don't know if that's true. So maybe we need to get some advice. And then the

[1:55:16] Voice 17: third part would be that staff explore options to charge accommodation costs back to trustees if

[1:55:21] Voice 17: they commit to attendance in person, but do not with the exception of medical emergencies or

[1:55:26] Voice 17: extraordinary circumstances.

[1:55:30] Voice 31: Okay, you kind of paraphrased a lot there, if that's even the right

[1:55:34] Voice 31: word by adding first part second part third part but the motion that you're wanting to convey is

[1:55:39] Voice 31: the one that's shown on the screen so

[1:55:45] Voice 20: which motion are we doing first so

[1:55:50] Voice 31: what is your motion right at

[1:55:51] Voice 31: this instant this entire two parts there

[1:55:53] Voice 17: are two motions all right the first

[1:55:56] Voice 17: one is that the

[1:55:57] Voice 17: september trust council meeting be held on gabriel island perfect

[1:56:01] Voice 31: thank you that's what i'm looking

[1:56:02] Voice 31: for do i have a seconder for the motion trustee morrison thank you is there any discussion you

[1:56:10] Voice 31: you wish to speak further to it no all right i'm going to call the vote then all those in favor

[1:56:25] Voice 31: 16 in favor so can i uh get you to lower your hand and those opposed five points five opposed

[1:56:42] Voice 31: um and so how many abstentions there must be at least two all right thank you then so that

[1:56:49] Voice 31: does carry so thank you uh gabriella for stepping up and thank you trustees for supporting that

[1:56:54] Voice 31: um back to you trustee elliott for your second motion as is the one that's on the screen

[1:57:01] Voice 31: all right can you read it out just for the record i

[1:57:05] Voice 17: move that trustees be polled to confirm their

[1:57:09] Voice 17: in-person attendance by april 15th 2024 and if the total number of trustees is less than three

[1:57:18] Voice 17: quarters of trust council 20 trustees that the meeting be rescheduled as electronic

[1:57:24] Voice 17: further and actually this should be a third second motion so i'll just can we end it at

[1:57:30] Voice 17: electronic thank

[1:57:31] Voice 31: you i was going to ask her to be split but that's great so there's a second motion

[1:57:35] Voice 31: you have a seconder trustee yates um and is it are you do you speak to the motion trustee gabriel

[1:57:43] Voice 31: i think i got trustee yates second so are there any uh speakers on them do you wish to speak to

[1:57:49] Voice 31: the motion further no are there speakers on the motion 38 thank

[1:57:55] Voice 8: you i did second it but i do not

[1:57:58] Voice 8: support it because what i see this doing is completely undermining the intention that trust

[1:58:03] Voice 8: council has already stated that we are going to be meeting in person and i said i definitely support

[1:58:11] Voice 8: the third motion i do not support this motion because what it means is that we don't actually

[1:58:17] Voice 8: we have a commitment to actually meet in person and so i don't support it

[1:58:23] Voice 31: right thank you um

[1:58:25] Voice 31: any other speakers any other speakers just going to ask uh trustee campbell i

[1:58:33] Voice 26: just i wouldn't be

[1:58:35] Voice 26: able to support it just knowing what my own personal life is like i can't guarantee that

[1:58:43] Voice 26: by April 15th, I'm going to know where I'll be in five months. That's

[1:58:48] Voice 26: just the reality of how

[1:58:50] Voice 26: it

[1:58:50] Voice 31: works. Okay, thank you for that comment. Trustee Middleton, I believe, online.

[1:59:00] Trustee Middleton: Thank you. Yeah, this kind of restrictive kindergarten treatment is not welcome or

[1:59:07] Trustee Middleton: appreciated. I'd just like to say that, first off. Secondly, if you want a caliber of, in essence,

[1:59:13] Trustee Middleton: volunteer politicians who do credit to the organization, you have to provide some flexibility

[1:59:19] Trustee Middleton: and allowance for them to participate to the best of their abilities. This motion basically

[1:59:27] Trustee Middleton: infers that we are a rubber stamping body that needs to be kept in line. You may disagree with

[1:59:34] Trustee Middleton: that, but that's how it comes across. So I think motions like this are not only is this one not to

[1:59:40] Trustee Middleton: to be supported by myself.

[1:59:41] Trustee Middleton: I think they in general,

[1:59:42] Trustee Middleton: it's just not welcome this approach and tone

[1:59:45] Trustee Middleton: to the participation of trustees

[1:59:48] Trustee Middleton: in the life of the analyst trust.

[1:59:50] Trustee Middleton: Thank you.

[1:59:52] Trustee Middleton: Thank you.

[1:59:54] Voice 29: We have trustee Harris online.

[1:59:56] Voice 29: I will just echo trustee Middleton's comments.

[2:00:00] Voice 29: thank you are

[2:00:04] Voice 31: there any other remarks on the motions on the floor all right let's call the

[2:00:10] Voice 31: vote all those in favor uh there are none in favor and so all of those opposed all right lower your

[2:00:34] Voice 31: hands so that is 23 opposed no abstentions so thank you very much council for that um is there

[2:00:43] Voice 31: a further motion you'd like to make elliot you've certainly given an indication that there is

[2:00:47] Voice 31: thank

[2:00:48] Voice 17: you um can

[2:00:50] Voice 31: i ask a question however before you is this possible can we do that

[2:00:55] Voice 31: staff okay

[2:01:00] Voice 17: okay so yes i'll read the motion and i'd like to speak to it um and my motivations

[2:01:09] Voice 17: which are called into question here i move that staff can you move it up a bit just it's blocked

[2:01:17] Voice 17: by thanks i move that staff explore options to charge accommodation costs back to trustees

[2:01:23] Voice 17: if they commit to attendance in person, but do not, with the exception of medical emergencies or extraordinary circumstances.

[2:01:31] Voice 31: Okay, so before that's seconded, Trustee Elliott, with the previous motion failing,

[2:01:37] Voice 31: we actually do not have an indication of trustees attending or not in advance.

[2:01:43] Voice 17: We can ask staff to explore options to how to get that confirmation, I think, and

[2:01:48] Voice 17: what the timing would be needed.

[2:01:50] Voice 31: Okay, as long as you're comfortable with it. So I'm going to look for a seconder for the motion.

[2:01:53] Voice 31: over there Lisa Garber thank you wish to speak to your motion so

[2:02:01] Voice 17: my intent is not

[2:02:02] Voice 17: to restrict everyone's freedom to choose but to implement better planning that

[2:02:11] Voice 17: we've seen it be very difficult to get locations on islands it takes sometimes

[2:02:16] Voice 17: five or six months and staff need time to plan for that and the costs are

[2:02:22] Voice 17: considerable and they're mounting so this may not be possible in the future this might just

[2:02:29] Voice 17: not be a reality we can't meet on islands we i don't know but if we're going to meet on an island

[2:02:35] Voice 17: and half of trust council doesn't come is it worth it that's my first question if we commit to meeting

[2:02:42] Voice 17: on an island and people commit to coming and then those seats are reserved and um the money is spent

[2:02:50] Voice 17: how do we recover that i don't think it's fiscally responsible so i'm looking for a balance

[2:02:55] Voice 17: um that's all it's not everybody's free to choose whether whether you show up or not all right thank

[2:03:02] Voice 31: you um are there any other speakers for the motion ken hunter i

[2:03:09] Voice 5: would just like to state that i will

[2:03:11] Voice 5: will not be at the meeting.

[2:03:16] Voice 31: Any other speakers on the motion?

[2:03:18] Voice 31: Deb Morrison.

[2:03:20] Voice 20: I have a little bit of concern about this motion,

[2:03:23] Voice 20: not because of the intent.

[2:03:24] Voice 20: I actually understand the intent

[2:03:26] Voice 20: and support financial responsibility, obviously.

[2:03:32] Voice 20: But the extraordinary circumstances,

[2:03:35] Voice 20: like I regularly have problems with my own schedule

[2:03:38] Voice 20: that gets like, I'm not in full control

[2:03:41] Voice 20: of my professional schedule and so i have things happen on relatively short notice and make every

[2:03:46] Voice 20: attempt to be here but it can happen that i get and so that might be extraordinary circumstances

[2:03:52] Voice 20: and i am very uncomfortable as a trustee paid not a lot of money every year that that decision is in

[2:04:00] Voice 20: the hands of the executive committee it concerns me i guess it would be the executive i don't know

[2:04:05] Voice 20: who's making this decision uh

[2:04:07] Voice 4: council's about to make this decision

[2:04:08] Voice 20: no but like who who determines

[2:04:10] Voice 20: in extraordinary circumstances is the question that's

[2:04:13] Voice 4: a good that's a good one

[2:04:15] Voice 6: thank you who

[2:04:16] Voice 6: who's our speakers trustee peterson thank you chair um i i completely get um where that the

[2:04:25] Voice 6: background to this um it is frustrating to uh be in a situation where we're we're trying to um

[2:04:34] Voice 6: you know use restraint in our budgetary measures and then we have rooms and meals booked and paid

[2:04:41] Voice 6: for and and trustees aren't showing up and it's costing the the organization the money regardless

[2:04:49] Voice 6: i'm i also find that really frustrating um however uh trustee morrison brings up the

[2:04:58] Voice 6: extraordinary circumstances what those are going to be who would make the determination i think

[2:05:02] Voice 6: a lot of unanswered questions

[2:05:06] Voice 6: in my mind around this. I don't

[2:05:09] Voice 6: know that it's worth, from my perspective, having staff

[2:05:14] Voice 6: go into exploring this because I'm not convinced that I would support it in the long run.

[2:05:19] Voice 6: I absolutely understand the frustration

[2:05:24] Voice 6: and I would like us to find

[2:05:27] Voice 6: ways to encourage trustees to live up to those commitments

[2:05:32] Voice 6: and to use the accommodations to eat the food that we're paying for I absolutely

[2:05:37] Voice 6: abhor the waste of financial resources when that doesn't happen so I am very

[2:05:42] Voice 6: much that I don't think I can vote in favor of this at this point okay

[2:05:55] Voice 31: Laroni

[2:05:56] Voice 10: this is more question I guess for staff roughly how much money are we

[2:06:02] Voice 10: talking let's say I haven't shown up here for the two nights of hotel health

[2:06:05] Voice 10: the meals do we have a ballpark it's just it's easier when we're talking about finances just

[2:06:10] Voice 10: figure out a rough number uh

[2:06:16] Voice 3: just ballpark between five and seven hundred dollars yeah grand per

[2:06:23] Voice 3: person no yeah

[2:06:28] Voice 4: yeah wouldn't have to tell something something less than about 800 to a

[2:06:36] Voice 4: grand let's say okay any

[2:06:38] Voice 31: further speakers uh trustee harris online and trustee middleton

[2:06:41] Voice 31: yeah

[2:06:43] Voice 29: great difficulty with this um it's so broad the extraordinary circumstances you know precisely

[2:06:49] Voice 29: what does that mean um i'm sure that anybody who doesn't make it after they said they can come

[2:06:55] Voice 29: they're doing it for a good reason it's not just because um you know they decide that day they

[2:07:00] Voice 29: don't want to show up um so i can't support this for the same reasons as uh as were stated um

[2:07:08] Voice 29: for the last thank you thank you trustee harris trustee middleton yeah

[2:07:17] Trustee Middleton: just stating the obvious

[2:07:18] Trustee Middleton: you're obviously proposing to spend more money on staff resourcing to uh to put the foundation

[2:07:24] Trustee Middleton: to this than would ever be saved by any last minute cancellations um it's again it's this

[2:07:31] Trustee Middleton: tone of condescending moralizing uh that i really resent coming from the executive committee this is

[2:07:38] Trustee Middleton: is how you view your colleagues on council then i seriously have to question your your uh your

[2:07:45] Trustee Middleton: orientation here to to the world yeah

[2:07:48] Voice 31: thank you trustee middleton this is not coming from the

[2:07:51] Voice 31: executive committee there's trustees and trustees opinions speaking as trustees today um i would

[2:07:58] Voice 31: like to move on to build on this quite frankly um so who wishes to really speak to this motion

[2:08:05] Voice 31: at this point lisa we

[2:08:09] Voice 15: waste a lot of food meetings um i think this motion does capture that intent

[2:08:17] Voice 15: that we know that that's an issue and i think for staff to explore it is reasonable for us to do

[2:08:22] Voice 15: that right now at this point um wasting food or rooms that are left empty we end up paying for it

[2:08:28] Voice 15: those are controllables that we can manage better and i think we'd be fiduciary responsible if we

[2:08:35] Voice 15: we did look into this further.

[2:08:40] Voice 31: Anybody else?

[2:08:42] Voice 29: I

[2:08:42] Voice 31: have my hand up.

[2:08:45] Voice 31: You have your hand up a second time?

[2:08:47] Voice 31: Yes, I do.

[2:08:51] Voice 29: Okay, go ahead.

[2:08:52] Voice 29: I just wanted to add, I find it interesting

[2:08:53] Voice 29: that there's all of a sudden this focus being put

[2:08:57] Voice 29: on dollar figure when we just went through a whole,

[2:09:02] Voice 29: I don't even need to mention it, but to me,

[2:09:05] Voice 29: this is, I shouldn't be shocked,

[2:09:09] Voice 29: but I'm basically appalled at this,

[2:09:12] Voice 29: right now. Thank

[2:09:14] Voice 31: you, Trustee Harris. Who else

[2:09:15] Voice 31: we have on my speaker's list? Trustee Boland?

[2:09:21] Voice 13: I'm in favour of more electronic meetings

[2:09:23] Voice 13: and I think

[2:09:28] Voice 13: also I'm in favour of, yeah, so

[2:09:32] Voice 13: I think that would change things. But what I suggest is

[2:09:36] Voice 13: a very simple thing would be to send out reminders to people

[2:09:40] Voice 13: to say what the cost is there must be a deadline for the rooms at least never

[2:09:45] Voice 13: mind the conference obviously is different but normally you get some sort

[2:09:49] Voice 13: of cancellation deadline for hotel rooms and I don't believe I've seen that and

[2:09:56] Voice 13: the cost of not cancelling in time that would be helpful thank you thank you

[2:10:02] Voice 4: Evans so a

[2:10:06] Voice 18: couple of things here one with the accommodation it's normally the

[2:10:10] Voice 18: first night that gets charged not all of the nights um so that's part of it another thing

[2:10:18] Voice 18: that we could ask staff to do is to look at reducing the amount of food for each of these

[2:10:24] Voice 18: things because there's so much food left over um that's another option outside of this i cannot

[2:10:30] Voice 18: support this motion um we already have a set limit of people that can that can attend electronically

[2:10:38] Voice 18: So that's already taken into consideration.

[2:10:42] Voice 18: Again, who makes these decisions?

[2:10:45] Voice 18: And to ask us to pay back more than one month's salary

[2:10:50] Voice 18: on not showing up is not fair.

[2:10:54] Voice 18: All right, fair enough.

[2:10:56] Voice 4: Okay.

[2:10:59] Voice 4: Through Ellen Fass, Laura Patrick.

[2:11:03] Trustee Fast: Lovely to see you shake your head at me again.

[2:11:06] Trustee Fast: I just wanted to say this is just to ask staff

[2:11:09] Trustee Fast: to explore options.

[2:11:10] Trustee Fast: It doesn't say how long it needs to be.

[2:11:12] Trustee Fast: Maybe they would have some other suggestions, too.

[2:11:15] Trustee Fast: I am in favor.

[2:11:17] Trustee Fast: Thank you.

[2:11:19] Voice 30: Trustee Patrick.

[2:11:22] Trustee Fast: I

[2:11:23] Voice 11: think it would be worth looking at other municipalities to see what policies they have,

[2:11:27] Voice 11: and I don't think this is just about Trust Council.

[2:11:30] Voice 11: A lot of us can ask to go for attendance to the ICC, UBCM, training, other things that

[2:11:39] Voice 11: that require fees to be expended, accommodations be done,

[2:11:44] Voice 11: and then if someone doesn't show up.

[2:11:46] Voice 11: So I think there's lots of reasons.

[2:11:48] Voice 11: And I bet other municipalities have policies

[2:11:49] Voice 11: and we should just look at,

[2:11:51] Voice 11: are there policies that other municipalities

[2:11:53] Voice 11: that help guide us in this area?

[2:11:57] Voice 11: Thank you.

[2:11:58] Voice 31: Any further discussion?

[2:12:00] Voice 31: Trustee Evans and Trustee Morrison.

[2:12:03] Voice 18: If this were to be changed,

[2:12:05] Voice 18: that staff explore options regarding trustee attendance

[2:12:09] Voice 18: correspondence or regarding cost savings or anything like that, then I could support it.

[2:12:17] Voice 18: But this is not looking at that. It's to explore options to charge the trustees. I can't support

[2:12:24] Voice 18: that.

[2:12:26] Voice 31: Trustee Morrison.

[2:12:27] Voice 20: I might need some help with this. I move to defer this motion to the

[2:12:30] Voice 20: June meeting. Is that the right language? Thank you. Can I speak to the

[2:12:38] Voice 31: motion

[2:12:41] Voice 20: or is that a

[2:12:42] Voice 20: a non-speakable one. I can't remember.

[2:12:43] Voice 19: Yeah, you can speak to it.

[2:12:46] Voice 20: My understanding

[2:12:47] Voice 20: of our policy at House Council

[2:12:49] Voice 20: is that motions that require some thought

[2:12:51] Voice 20: come forward with an RFD.

[2:12:57] Voice 31: Thank you.

[2:13:01] Voice 31: I have some remarks, but I'm going to wait until

[2:13:03] Voice 31: we've conducted the vote here,

[2:13:05] Voice 31: because it's not to do with the decision

[2:13:06] Voice 31: at this point.

[2:13:09] Voice 31: So we've got a motion to defer.

[2:13:12] Voice 31: That is not

[2:13:14] Voice 31: debatable. No? Okay.

[2:13:16] Voice 31: Okay, so we can't debate it.

[2:13:18] Voice 31: Is anybody opposed to me going to the vote online?

[2:13:23] Voice 31: None.

[2:13:23] Voice 31: Okay, so all those in favor of deferring this to the June meeting?

[2:13:35] Voice 31: That's 19.

[2:13:37] Voice 31: 19 in favor.

[2:13:38] Voice 31: So are there any opposed to deferring this to the June meeting?

[2:13:43] Voice 31: It's like Middleton.

[2:13:46] Voice 31: Three online.

[2:13:47] Voice 31: That's 22.

[2:13:49] Voice 31: So there must be one abstained.

[2:13:52] Voice 31: Okay, thank you.

[2:13:53] Voice 31: And

[2:13:53] Voice 20: that was seconded by Trustee Evans, I believe.

[2:13:56] Voice 20: Is that correct?

[2:13:58] Voice 31: and so that carries so great we'll look at this in june so my remarks and i'm going to apologize

[2:14:06] Voice 31: for um my head was shaking uh sue allen not that you but my own mistake and in fact i feel that

[2:14:16] Voice 31: both of these two motions that we just had should have been added as new business i was not expecting

[2:14:22] Voice 31: these motions in this section, and I was slow to react on the fact that these were new business

[2:14:29] Voice 31: items. And so just heads up, everybody, council, trustees, if you want to add some additional

[2:14:36] Voice 31: motions, let's get them added appropriately. And trustees, if you were thinking the same thing,

[2:14:41] Voice 31: call me out. Absolutely. Because we do need to stick to the process that we have in front of us.

[2:14:48] Voice 31: okay so just a heads up on that and um if it's all right i will continue that concludes the those

[2:14:57] Voice 31: two items that are on your agenda and now items that are on our agenda is we have uh 13.3 i wrote

[2:15:05] Voice 31: as docs um and that's related to the moratorium on docs that the province has and dog fault has

[2:15:12] Voice 31: brought this to our attention and i believe you have a motion and i'm going to ask staff to put

[2:15:17] Voice 31: that up on the screen and i'll turn it over to you dag to make the motion if you please but and give

[2:15:22] Voice 31: you an opportunity to speak to it

[2:15:26] Voice 24: yes thank you um so make the motion first is that what you're

[2:15:36] Voice 24: asking me to do my

[2:15:37] Voice 31: suggestion is to make the motion and then provide you the opportunity to

[2:15:40] Voice 31: speak to it it's the most efficient yeah

[2:15:42] Voice 24: okay so i make the motion that the trust council authorize

[2:15:46] Voice 24: and directs Trust Chair Peter Lockham to write, sign and send a letter regarding

[2:15:53] Voice 24: doc tenures to Honourable Premier Eby, Honourable Minister Cullum, Honourable Minister Rankin

[2:15:59] Voice 24: and Honourable Minister Kang by March 15th. The letter should be informed by the attached letter

[2:16:07] Voice 24: from Rob Botterell to the ministers and be modelled on the Trust Council draft letter

[2:16:14] Voice 24: are provided by him. Maybe if you can pull up the, Alexandra, if you can pull up the...

[2:16:26] Voice 24: So

[2:16:27] Voice 31: I'm just going to be a seconder on this motion before we proceed.

[2:16:31] Voice 31: Sure.

[2:16:31] Voice 31: Before we go on this motion. Trustee Campbell, I'm going to recognize Trustee Campbell.

[2:16:37] Voice 31: So please speak to your motion.

[2:16:40] Voice 24: Yes. And while I'm doing that, can you pull up the trust letter draft that was attached

[2:16:45] Voice 24: to them in email. I hope that you are able to do that. So yes, this is an urgent issue,

[2:16:53] Voice 24: and I think it's a good opportunity to work together proactively to build a positive

[2:16:57] Voice 24: approach to reconciliation in relation to docks in the southern Gulf Islands

[2:17:04] Voice 24: before the current frustrations of residents morph into opposition to reconciliation in general.

[2:17:10] Voice 24: Most residents realize that docks are a privilege and not a right,

[2:17:13] Voice 24: and for this issue I think it's important that decisions are made in an open and transparent way

[2:17:20] Voice 24: that is fair to both Indigenous and non-Indigenous people and those points made in this letter which

[2:17:27] Voice 24: is the draft letter which can be redrafted you know as needed but these are the points which I

[2:17:37] Voice 24: think are not controversial but anyway I am writing on behalf of the Islands Trust to support

[2:17:43] Voice 24: your efforts to advance reconciliation in relation to provincial doc tenure decisions in the trust

[2:17:50] Voice 24: area and some residents have raised legitimate concerns regarding provincial doc tenure decisions

[2:17:59] Voice 24: and there's a longer letter written by Rob Botterell which is also attached I think all

[2:18:06] Voice 24: the all trustees have received a copy of that and as a local government with frontline experience

[2:18:14] Voice 24: working with, whoops I was reading it off the screen there, working with

[2:18:23] Voice 24: Indigenous and non-Indigenous communities in the Islands Trust area we

[2:18:28] Voice 24: would welcome an opportunity to offer our perspectives and insights on how to

[2:18:32] Voice 24: best resolve this important reconciliation issue. So it's not asking

[2:18:37] Voice 24: for anything specific action, it's asking for consideration, putting the

[2:18:43] Voice 24: topic on on the table both our table and alerting the ministers of our uh interest thank you

[2:18:53] Voice 31: all right thank you so this has been moved and seconded a recommendation to write a letter um

[2:18:59] Voice 31: i don't know how much you are all aware of the the situation i i understand that director

[2:19:06] Voice 31: frader is aware of the circumstance of the moratorium and um you've been engaged with

[2:19:13] Voice 31: Trustee Falk on this motion. Do you have any

[2:19:16] Voice 31: advice to us with respect to where this is in the legislative

[2:19:20] Voice 31: process or provincial process?

[2:19:24] Voice 14: Yes, thank you.

[2:19:25] Voice 14: I can update that Director Cermak and I had a conversation last

[2:19:29] Voice 14: week with provincial staff on this matter, and they had a number of messages

[2:19:33] Voice 14: they sort of asked that we convey to you, which I'll just pull up, but one of which is that the moratorium

[2:19:37] Voice 14: is indeed extended until August of 2025. In addition,

[2:19:41] Voice 14: they wished us to convey that no study has begun they haven't yet even determined the scope of the

[2:19:46] Voice 14: study or the standards of the study but it's at very preliminary stages um also they wished us

[2:19:51] Voice 14: to convey that there is an intent to undertake public engagement as part of the process and that

[2:19:56] Voice 14: there will be a full commitment to doing a thorough and um public engagement process was there one

[2:20:00] Voice 14: other message those are the three key messages that they asked us to convey to you oh and the

[2:20:04] Voice 14: other will be that in their communications they do intend to include messaging around the difference

[2:20:09] Voice 14: between a right to use crown land and the privilege of using crown land as part of as part of their

[2:20:14] Voice 14: public communication rollout so those what they had asked us to convey to council um to inform

[2:20:19] Voice 14: decisions about or to let you know about their plans to move forward with regard to this letter

[2:20:24] Voice 14: and the proposed motion what i would suggest is if you choose to advocate on this matter um staff

[2:20:30] Voice 14: have not yet had an opportunity to look at the issues in depth that are proposed in mr barterill's

[2:20:34] Voice 14: letter and if you wish the chair to write to advocate i would recommend that you leave some

[2:20:38] Voice 14: leeway for staff to provide advice to the chair about the content of that letter um and give

[2:20:43] Voice 14: staff a bit of time to craft some language with the chair rather than specifically tying us to

[2:20:48] Voice 14: particular points at this point in time thank

[2:20:53] Voice 31: you director freder um i'm just gonna make a remark

[2:20:56] Voice 31: um today's the 14th of march tomorrow's the 15th march i know i have little capacity to sign a

[2:21:02] Trustee Middleton: letter

[2:21:02] Voice 31: that i can read and digest as well as get advice by the dates i would ask i'm supporting

[2:21:07] Voice 31: the notion, but I think we need more time than what's indicated.

[2:21:12] Voice 31: So, just...

[2:21:15] Voice 24: Can I just mention that I am not

[2:21:19] Voice 24: attached to the 15th tomorrow. I'm happy to

[2:21:24] Voice 24: change that to a different date, but the point being

[2:21:26] Voice 24: as soon as possible.

[2:21:28] Voice 31: Right. And so, because there's a motion on the floor,

[2:21:31] Voice 31: I would suggest that there be an...

[2:21:35] Voice 31: I don't like friendly amendments. It's not really recognized as a thing.

[2:21:39] Voice 31: um and so i would seek an amendment to that motion but let's have a conversation and see if we want

[2:21:44] Voice 31: to advance this work or not um trustees kate louise stanford thank

[2:21:52] Voice 16: you chair um i cannot

[2:21:54] Voice 16: support this motion as it's written because of some of the um restrictions that it puts in the

[2:22:00] Voice 16: motion um coming from the sunshine coast where this particular issue is front and center and

[2:22:07] Voice 16: and very contentious.

[2:22:10] Voice 16: I understand the desire for Southern Gulf Island trustees

[2:22:15] Voice 16: to get involved, but I would be very careful.

[2:22:20] Voice 16: The wording has to be very carefully considered.

[2:22:24] Voice 16: Attaching to any one group or another

[2:22:26] Voice 16: would be fraught with complications.

[2:22:30] Voice 16: It's a very big issue,

[2:22:33] Voice 16: and I'm hoping that the province is able to

[2:22:36] Voice 16: thread the needle a little more diplomatically as we go on

[2:22:40] Voice 31: so thank you any other speakers on

[2:22:43] Voice 31: the motion uh trustee getty um

[2:22:50] Voice 27: i like the idea of us advocating by sending a letter to the minister

[2:22:54] Voice 27: and i um think that we can fine-tune it um so if we could amend the motion that trust council

[2:23:04] Voice 27: recommend a direct staff to draft

[2:23:07] Voice 27: a letter for signature by

[2:23:11] Voice 27: Peter Lockham?

[2:23:13] Voice 31: Yeah, so can you be specific? Because there's a motion on the floor

[2:23:15] Voice 31: you need to be specific about what the amendment is without changing

[2:23:19] Voice 31: the intent. So I'm adding

[2:23:23] Voice 31: staff

[2:23:24] Voice 27: to draft a letter for your signature. So

[2:23:27] Voice 27: instead of authorizing and directing you to write, sign, and

[2:23:31] Voice 27: and send a letter that staff draft that's

[2:23:36] Voice 31: a given but um and it's semantics to some extent but if

[2:23:40] Voice 31: you want to make that amendment that's yours you want to make that amendment okay

[2:23:47] Voice 27: um does council

[2:23:51] Voice 27: recommend and direct staff to write a letter for the signature of chair luck and what's respect to

[2:23:55] Voice 27: the city i

[2:24:09] Voice 31: i think what you're saying is that you strike the first um the words you know what we're

[2:24:17] Voice 31: trying to do is amend a motion right so we're striking the words up to uh send a letter and

[2:24:22] Voice 31: adding um the follow-up is that correct everything

[2:24:30] Voice 27: after um that yeah i want i want to get staff

[2:24:41] Voice 27: involved and help them to draft it um i'm not sure that it's going to go directly to those ministers

[2:24:47] Voice 27: and i'm not sure that we're going to tie ourselves to uh the letter written by rob

[2:24:54] Voice 27: right

[2:24:54] Voice 31: so i think you're changing the intent of the motion by saying that

[2:24:58] Voice 31: much and so that's not

[2:24:59] Voice 31: an amendment okay um and so i think we would have to vote it down if that's what you're um speaking

[2:25:06] Voice 31: to all right okay so anybody else want to try something as far as an amendment goes otherwise

[2:25:14] Voice 31: i'll look to see if you want to call the vote it's time okay louise stamford and evans and evans

[2:25:22] Voice 31: I

[2:25:22] Voice 16: would consider voting for this if it was amended by taking out the date, March 15th, and deleting the last sentence.

[2:25:34] Voice 31: So you're moving to remove the date and deleting the last sentence.

[2:25:43] Voice 31: I think that's sufficiently close to what it is.

[2:25:48] Voice 31: So you're moving that?

[2:25:59] Voice 31: Yeah.

[2:26:01] Voice 31: It's an individual.

[2:26:12] Voice 19: it's not changing that

[2:26:16] Voice 19: all right

[2:26:19] Voice 31: it's the intent is to write a letter to the minister

[2:26:22] Voice 31: i don't believe that the second sentence and this is a rule i'm making a rule right here

[2:26:27] Voice 31: that i don't believe the the the this last sentence changes the intent to write to the

[2:26:34] Voice 31: ministers with respect to this issue and i think that's adequate so i have a mover i'm going to

[2:26:40] Voice 31: to look for a seconder, seconded by Trustee Fath. So do you want to, so you want to challenge the

[2:26:49] Voice 31: chair's decision? Okay. So I'm going to look for a vote of support for upholding the chair's ruling.

[2:26:58] Voice 18: Can I say why?

[2:27:01] Voice 31: Yes, say why.

[2:27:02] Voice 18: I would like the initiator of this motion to confirm that the

[2:27:08] Voice 18: intent of his motion has not been altered by removing the letter from your letter yeah

[2:27:15] Voice 31: this is all where it gets really tricky council owns the motion now um but if a council is

[2:27:23] Voice 31: satisfied i would i would be happy to go to the i think that the the the mover um feels that this

[2:27:33] Voice 31: does not change the intent of his motion yeah they're waving a grant we've got a ton of hands

[2:27:42] Voice 31: up we've got that on the speakers list um talking to the mover of the motion okay um

[2:27:54] Voice 24: well i'm i'm a little uncertain exactly what it means for me to say that it changes it it changes

[2:28:00] Voice 24: changes it to some degree, but I can live with that,

[2:28:07] Voice 24: the removal of the lessons.

[2:28:09] Voice 31: Okay, so thank you.

[2:28:11] Voice 31: Trustee Evans has withdrawn her objection.

[2:28:14] Voice 31: So we'll not, unless there's other concerns,

[2:28:18] Voice 31: we won't advance the ruling of the chair.

[2:28:20] Voice 31: We'll just go with the motion

[2:28:22] Voice 31: and it's been moved and seconded.

[2:28:25] Voice 31: Are we all right?

[2:28:28] Voice 31: So on the screen there, I've

[2:28:30] Voice 13: got a hand.

[2:28:31] Voice 13: i have my hand up and to speak to the topic yeah yeah

[2:28:38] Voice 31: bear with me i see your hands up on

[2:28:40] Voice 31: got you on the speaker's list um so just to be sure that where we're going we've got a motion

[2:28:47] Voice 31: that's moved and seconded we're accepting that as a motion as a body to be moved and seconded

[2:28:52] Voice 31: and so now i want to open the floor to the speaker uh or the the mover if they wish to speak to the

[2:29:00] Voice 31: motion and then we'll come to the floor to have discussion motion and this is a motion to amend

[2:29:06] Voice 31: trustee stanford speaking

[2:29:10] Voice 16: to the amended amendment um by removing the last sentence

[2:29:14] Voice 16: it certainly does not preclude using the information in that letter in any way but

[2:29:20] Voice 16: in the other hand it does not curtail us from using other information and taking a different

[2:29:27] Voice 16: So I just wanted to keep that open, not any consideration of the validity of that letter or not.

[2:29:37] Voice 16: Thank you.

[2:29:40] Voice 31: Justy Boland.

[2:29:43] Voice 13: I'm struggling with the fact that if we remove all reference to that letter,

[2:29:49] Voice 13: basically we are asking you to write a letter without any sense of what that letter will contain.

[2:29:56] Voice 13: Like, yes, we think everything you're doing is terrific.

[2:30:00] Voice 13: know we think you should stop. We've had no discussion about that other than we've seen the

[2:30:05] Voice 13: letter. So I would ask that at least if a letter is drafted, that it should be reviewed or sent

[2:30:14] Voice 13: to all trustees to see it or comment before it is sent to the minister. Because at this stage,

[2:30:21] Voice 13: we have absolutely no idea what might be in that letter in our name. Thanks.

[2:30:26] Voice 13: Well,

[2:30:30] Voice 31: that would be a challenge, and certainly outside a normal process,

[2:30:34] Voice 31: but unless I'm seeing a further, what we're talking about here actually is,

[2:30:39] Voice 31: I get it that what you're saying is the amendment doesn't suit your desires, so therefore you can.

[2:30:46] Voice 31: Normally

[2:30:47] Voice 13: if we ask you to write a letter, it says in support of, or to protest about,

[2:30:54] Voice 13: This is saying nothing if that's removed, if that content about Rob Bottrell's letter is removed.

[2:31:02] Voice 13: It just says you and staff are at liberty to write a letter which reflects our views, which we haven't expressed.

[2:31:13] Voice 13: So that's my take on it.

[2:31:16] Voice 13: I'm

[2:31:23] Voice 4: assuming you heard my response, my question.

[2:31:28] Voice 31: thank you i'm just going to proceed with there's a motion on the floor um that you can

[2:31:35] Voice 31: vote to support or not and uh and then we'll proceed from there so i i've got a ton of speakers

[2:31:42] Voice 31: here and i want to maintain a speaker's list so that everybody gets a chance to speak to the

[2:31:47] Voice 31: amendment okay and who do we have next trustee scott over to you yes

[2:31:54] Voice 2: i find the motion with the

[2:31:57] Voice 2: the amendments are too ambiguous it says regarding doc tenures the original one at least said based

[2:32:06] Voice 2: on the on the on that letter which informed about doc tenures so maybe maybe it doesn't matter that

[2:32:16] Voice 2: everybody understands what that's about but it just doesn't sound like a very good motion to me

[2:32:20] Voice 2: but i'll just leave it at that thanks i

[2:32:27] Voice 31: think it's completely clear to me and to director frader

[2:32:29] Voice 31: who's going to assist me with this letter, what the intent is.

[2:32:34] Voice 31: And I thank Citizen Botterell for his taking the time to advance this,

[2:32:40] Voice 31: and I think that we need to do justice to the fact that he has brought this to our attention in this way,

[2:32:46] Voice 31: and it will be informed accordingly.

[2:32:50] Voice 23: Okay.

[2:32:52] Voice 31: The next speaker is

[2:32:53] Voice 29: Trustee Harris.

[2:32:56] Voice 29: Thank you.

[2:32:58] Voice 29: this is a very contentious issue and and i and i definitely don't feel comfortable knowing what

[2:33:04] Voice 29: the letter is not going to say i don't know how i'm going to be able to support that um

[2:33:11] Voice 29: so even yeah i can't support either of these at this point thank you on the

[2:33:17] Voice 31: amendment any further

[2:33:19] Voice 31: the speaker i'm going to call the vote on the amendment all those in favor

[2:33:35] Voice 31: taking the vote on the amendment

[2:33:43] Voice 31: 15 in favor please lower your hand those opposed to the amendment

[2:33:59] Voice 31: seven opposed and that leaves uh that's one abstain and so that carries

[2:34:07] Voice 31: and so now we have an amended motion on the floor any further speakers on the amended motion trustee

[2:34:18] Voice 31: morrison thank

[2:34:19] Voice 20: you i will not be supporting the amended motion given that it does not give clarity

[2:34:24] Voice 20: about what the letter is about thank you thank

[2:34:27] Voice 31: you any further discussion on the amended motion

[2:34:32] Voice 31: the two speakers on the screen harris and boland and then we'll come back to the room

[2:34:39] Voice 31: I

[2:34:39] Voice 29: would echo Trustee Morrison's comment and further say that this is a very contentious issue, and I'll leave it at that.

[2:34:50] Voice 31: Right. And so there's nothing to prevent a trustee from making a further amendment to the motion to add some context, if that's what you want.

[2:35:00] Voice 31: So I'm going to continue, speakers. I think it's Trustee Boland.

[2:35:05] Voice 13: I echo the previous two speakers. I think we are giving free rein to other people to write

[2:35:15] Voice 13: opinions on our behalf. We won't see the letter because it's too complicated to go through a

[2:35:20] Voice 13: review process and I don't think it's wise that we should do that. Thank you.

[2:35:27] Voice 31: Thank you, Trustee Evans. And what about Campbell? He was on the list.

[2:35:34] Voice 26: sorry

[2:35:34] Voice 31: so let's go to trustee campbell i was

[2:35:36] Voice 26: going to say this was probably the first time the four

[2:35:39] Voice 26: of us have all voted the same way on any kind of an issue but i don't know what deb and jamie and

[2:35:44] Voice 26: moraine have said so

[2:35:49] Voice 31: i'm sorry i missed are you in favor or opposed thank thank you sir just want

[2:35:54] Voice 31: to be clear trustee evans i'm

[2:35:56] Voice 18: going to be opposed to the amendment um it's not this amendment no

[2:36:00] Voice 18: longer states what this is not

[2:36:01] Voice 18: the amendment this is now the main motion okay the main motion the

[2:36:04] The amended motion.

[2:36:05] Voice 18: However you want to say it.

[2:36:07] Voice 18: Not the original one.

[2:36:08] Voice 18: The new one.

[2:36:09] Voice 31: The new one I cannot support.

[2:36:11] Voice 31: Amended motion.

[2:36:12] Voice 31: That's what I said.

[2:36:13] Voice 31: I think I heard you say amendment.

[2:36:15] Voice 31: Maybe I just misheard.

[2:36:16] Voice 31: Sorry.

[2:36:17] Voice 31: The amended motion.

[2:36:18] Voice 18: Let's go.

[2:36:19] Voice 18: So I cannot support the amended motion because it no longer states opposition.

[2:36:25] Voice 18: You can write either which way.

[2:36:26] Voice 18: You can write in favor or you can write against.

[2:36:30] Voice 18: It just says dock tenures.

[2:36:32] Voice 18: Just what?

[2:36:32] Voice 18: It just says send a letter regarding dock tenures.

[2:36:36] Voice 18: It doesn't say whether or not this trust council supports it or is opposed to it.

[2:36:40] Voice 18: That's true.

[2:36:42] Voice 18: So I cannot support this motion.

[2:36:44] Voice 18: Okay.

[2:36:44] Voice 31: I'm still looking for an amendment if you don't like it.

[2:36:48] Voice 31: Trustee Scott.

[2:36:52] Voice 2: I really don't know how to vote on this issue because there are no private docks around Hornby Island.

[2:36:58] Voice 2: We're fortunately out far enough in the Gulf that the winds and tides and everything else.

[2:37:03] Voice 2: So I don't want to vote on an issue one way or the other

[2:37:06] Voice 2: when it very strongly affects the islands to the south.

[2:37:09] Voice 2: So do I just abstain?

[2:37:14] Voice 2: It's a question, I guess, for you, Chair.

[2:37:19] Voice 31: Yeah, if you're abstaining, you're voting in favor.

[2:37:22] Voice 31: But, you know, Trustee Scott, you raise an interesting point

[2:37:25] Voice 31: because the moratorium is only on the Southern Gulf Islands.

[2:37:28] Voice 31: It does not include the Northern Gulf Islands.

[2:37:31] Voice 31: The province focused on the fact that they thought

[2:37:34] Voice 31: there were other interests in the southern gulf islands that when they implemented this back in

[2:37:40] Voice 31: whenever it was 2021 or something 2022 um because they thought that the southern gulf island

[2:37:47] Voice 31: shouldn't be included in what they call general permissions um so thanks for that uh remark and

[2:37:55] Voice 31: And speakers on the...

[2:37:58] Voice 31: Can I just...

[2:37:59] Voice 2: Peter, can I just...

[2:38:01] Voice 2: If I abstain, I'm voting for it.

[2:38:04] Voice 2: If I voted...

[2:38:07] Voice 2: It's strange.

[2:38:10] Voice 31: This is a federation.

[2:38:12] Voice 31: You're voting on behalf of the federation

[2:38:14] Voice 31: to support the Southern Gulf Islands.

[2:38:16] Voice 31: And so you can vote according to your confidence.

[2:38:18] Voice 31: Okay.

[2:38:21] Voice 31: That's all right.

[2:38:22] Voice 31: Thank you.

[2:38:22] Voice 31: Good clarity, actually.

[2:38:24] Voice 4: children

[2:38:24] Voice 31: um who's next on my speakers no you're done kate louis stamford i

[2:38:34] Voice 16: want to make an

[2:38:35] Voice 16: amendment because i do agree this needs to have a clarity i just don't know how to word it in a way

[2:38:42] Voice 16: that fits trust council because we don't know what press trust council's view is on this particular

[2:38:50] Voice 16: issue

[2:38:50] Voice 31: we were never we were never asked the first go around so that's the part i'm having trouble

[2:38:56] Voice 31: Well, with respect to Rob Botterell's letter to council, I

[2:39:01] Voice 30: don't know, that's up to you.

[2:39:08] Voice 4: Somebody else? You know, Trustee Morrison.

[2:39:13] Voice 20: I suggest that we vote this down and that trustees use their ability to write on individual letterhead and write letters themselves.

[2:39:20] Voice 31: Brilliant. Love it. Okay. Trustee Evans?

[2:39:26] Voice 31: like

[2:39:29] Voice 18: I understand the intent of why this came to us

[2:39:31] Voice 18: so yes we have that opportunity to write

[2:39:34] Voice 18: individually as well the request was that

[2:39:37] Voice 18: a letter be sent from Islands Trust

[2:39:41] Voice 18: so I can make an amendment that

[2:39:45] Voice 18: where it says

[2:39:47] Voice 18: and send a letter regarding doc tenures

[2:39:50] Voice 18: in brackets based on

[2:39:53] Voice 18: the letter from Rob Botterall close brackets

[2:39:57] Voice 18: it's but I think we're just going back to right where we were

[2:40:02] Voice 2: so like if we

[2:40:06] Voice 18: don't have a position but a point of order I think I think we just have to

[2:40:10] Voice 18: shut this down so

[2:40:13] Voice 20: if you're not moving it I'll withdraw the point of order but

[2:40:15] Voice 20: the point of order is that it's revisiting business already done

[2:40:18] Voice 31: I'm

[2:40:19] Voice 31: sorry I can't hear two people at once David say again please sorry

[2:40:22] Voice 20: if the if

[2:40:23] Voice 20: it's not a motion on the table it's irrelevant but it would be business

[2:40:26] Voice 20: already done right

[2:40:28] Voice 31: okay so we have a motion on the floor are there any others

[2:40:35] Voice 31: and others speak actually I'm going to speak I'm in support of writing to the

[2:40:40] Voice 31: minister with respect to the elements that Rob bar all has brought to our

[2:40:44] Voice 31: attention and thank you so I'm just gonna now say are you ready to call the

[2:40:51] Voice 31: book

[2:40:52] Voice 19: yeah

[2:40:55] Voice 31: I think well let's yeah thank you that's what we're after and I'm

[2:40:59] Voice 31: I'm seeing Trustee Falk and Trustee Harris.

[2:41:05] Voice 31: I'll try and improve my tone of voice.

[2:41:08] Voice 31: I'm sorry.

[2:41:09] Voice 31: Trustee Falk, over to you.

[2:41:13] Voice 24: Yeah, hopefully this is speaking

[2:41:15] Voice 24: in the correct order of the motions,

[2:41:18] Voice 24: but I just want to kind of remind us

[2:41:21] Voice 24: that what's being asked for

[2:41:24] Voice 24: is not for expressing an opinion

[2:41:26] Voice 24: or taking a position on the issue.

[2:41:28] Voice 24: right it's the ask is for to indicate an interest in the issues and to be engaged and that we want

[2:41:37] Voice 24: to have stakeholders such as first nations and and all others involved in a transparent and open

[2:41:43] Voice 24: process and i think that's not a position like we're not saying we we want docs or we don't

[2:41:49] Voice 24: want docs or we want this kind of doc or not that kind of doc so i don't i don't know that we need

[2:41:53] Voice 24: to do a lot of discussion on that we're not we're not expressing an opinion we're saying we're

[2:42:00] Voice 24: interested we're keen to be at the table so um exactly how what that means what i just said

[2:42:07] Voice 24: in relation to the amended motion versus my motion i'm not certain but i'll just leave it without us

[2:42:15] Voice 24: information right

[2:42:16] Voice 31: thank you um i'm just going to say thank you very much uh trustee fault that was

[2:42:23] Voice 31: was very helpful because I just want to say that any letter that you write is going to reflect the

[2:42:29] Voice 31: conversation that's just happened in this room and to some extent is an element of us is necessary

[2:42:37] Voice 31: in that and I'm going to continue on who's our next speaker

[2:42:42] Voice 29: trustee Harris I'm unclear at this

[2:42:45] Voice 29: point because you said it's not the letter won't express a for or against and won't is is of no

[2:42:53] Voice 29: opinion of one way or the other but clearly the letter from rob bottrell is one way or the other

[2:42:58] Voice 29: is that not the case that

[2:43:00] Voice 31: is not the case i don't believe i think the the point of view is that we

[2:43:04] Voice 31: should be engaged and engage the community and that's the advocacy role that we can undertake

[2:43:11] Voice 31: um

[2:43:11] Voice 24: if i may may i respond and

[2:43:15] Voice 31: i have to stick to my speakers this because otherwise

[2:43:21] Voice 26: I just think that you actually pointed it out a few minutes ago, that we weren't involved in the conversation the first time that this happened, and this is an opportunity to request to be involved in the conversation moving forward, and that's why I do believe that the way the original motion was made was the right way to do it, because that's all that it is asking.

[2:43:47] Voice 26: it's not specifically defining any terms of reference or any way that we're going to engage

[2:43:52] Voice 26: it's just asking to be involved and to name certain stakeholders in this action so right

[2:44:00] Voice 4: and i'm going to just reiterate

[2:44:02] Voice 31: something if you don't mind trustee evans my only concern

[2:44:05] Voice 31: with the original motion was the date i was

[2:44:09] Voice 18: going to say thank you very much for all the clarification

[2:44:15] Voice 31: Okay. Where are we at? Who else do we have on the speaker list?

[2:44:19] Voice 31: Trustee Falk, did you want to speak again?

[2:44:25] Voice 24: Yes. I just wanted to say that the letter should be, in my original motion, the letter should be

[2:44:34] Voice 24: informed by the attached letter. I did not intend to say that it should be quoting the original

[2:44:42] Voice 24: letter or or restating anything in the in the letter I said to be informed but

[2:44:51] Voice 31: and so now I advise you this letter is if this letter is written it will be

[2:44:57] Voice 31: informed by this conversation trustee Boland and

[2:45:03] Voice 13: I don't know how we

[2:45:04] Voice 13: unwind this but I would I would like to make motion but I can't figure out how

[2:45:11] Voice 13: to unwind this now that we go back to the first motion and change the date

[2:45:16] Voice 13: and that the letter should be informed by the attached letter, full stop.

[2:45:22] Voice 13: Right.

[2:45:23] Voice 13: And then, so the amendment which says take out the date,

[2:45:27] Voice 13: but I don't know how to achieve that.

[2:45:29] Voice 13: If you can explain that to me, how we unwind that, I'd be grateful.

[2:45:33] Voice 31: We unwind that by voting on this motion.

[2:45:36] Voice 31: And if it fails, then you have another opportunity.

[2:45:41] Voice 31: But honestly, we need to keep moving on the business here today.

[2:45:45] Voice 2: Okay.

[2:45:47] Voice 31: trustees oh

[2:45:49] Voice 2: you

[2:45:52] Voice 31: hand down trustee bowman and vote on this motion one way or the other

[2:46:01] Voice 31: all right i'm going to call the vote on the motion on the screen as highlighted

[2:46:05] Voice 31: all in favor hang on

[2:46:07] Voice 13: who who proposed it and uh seconded it it's not there was that done it was

[2:46:16] Voice 31: amended by trustee sanford and seconded by trustee fast hold on is that correct okay so um

[2:46:30] Voice 31: oh so can i proceed with the vote i see trustee scott's hand is up are you voting in favor

[2:46:36] Voice 2: yes i am all

[2:46:39] Voice 31: right hands up for those in paper

[2:46:52] Voice 21: 13

[2:46:53] Voice 31: of paper 13 in favor of the motion please lower your hand those and that's including

[2:47:01] Voice 31: including online. Okay. Those opposed. Okay.

[2:47:14] Voice 30: Thank you. So

[2:47:17] Voice 21: that's three abstentions.

[2:47:18] Voice 31: So there's 22 trustees. There's 13

[2:47:26] Voice 31: in favor. Six opposed, one abstention. That carries. All

[2:47:33] Voice 31: right. Can we move on? Trustee Morrison.

[2:47:37] Voice 20: I just have to say

[2:47:38] Voice 20: that I would like it recorded that my opposition to this

[2:47:44] Voice 20: motion was not an opposition to the intent of the motion okay it's I am an

[2:47:50] Voice 20: opposition to the process that we just very sloppily walked through around

[2:47:54] Voice 20: having two pieces in a motion to amend thank you

[2:47:59] Voice 31: thank you and appreciate it

[2:48:09] Voice 31: I'm gonna move on

[2:48:10] Voice 13: we still haven't where the same was this last motion proposed

[2:48:16] Voice 13: proposed and seconded by anybody, I don't see that.

[2:48:21] Voice 31: Stamford and fast.

[2:48:24] Voice 13: For both of those motions, okay, thank you.

[2:48:28] Voice 13: Is that correct?

[2:48:30] Voice 13: Yeah,

[2:48:31] Voice 21: if I may, the initial motion was Falk and Campbell.

[2:48:35] Voice 21: The amendment is Stamford and fast.

[2:48:38] Voice 21: What you're seeing at the bottom

[2:48:40] Voice 21: is what the initial resolution looks like after the-

[2:48:44] Voice 21: Okay,

[2:48:45] Voice 13: okay, I understand now, sorry.

[2:48:46] Voice 13: Sorry, but yeah, it was confusing.

[2:48:49] Voice 13: Thank you.

[2:48:50] Voice 31: That's quite all right.

[2:48:52] Voice 31: I'm going to go to 13.4,

[2:48:55] Voice 31: which is a motion that came to us

[2:48:58] Voice 31: during the financial debates yesterday.

[2:49:01] Voice 31: And I'm going to rely upon Alexandra

[2:49:04] Voice 31: to get that up along with David, if you know.

[2:49:07] Voice 31: And that's a motion from Trustee Morrison.

[2:49:09] Voice 31: Let's get that up on the screen.

[2:49:13] Voice 31: Yeah, that's good.

[2:49:23] Voice 20: All right, would you like me to go ahead and move it?

[2:49:29] Voice 19: that the

[2:49:30] Voice 20: Trust Council requests staff to report in the September and March Trust Council meetings

[2:49:34] Voice 20: about the tracking of staff time and application revenue.

[2:49:38] Voice 31: Do I have a seconder for the motion on the screen?

[2:49:47] Voice 31: Trustee Campbell, thank you.

[2:49:48] Voice 20: Okay, and in speaking to this motion, it's a straightforward issue.

[2:49:53] Voice 20: I've talked to Director Cermak about it.

[2:49:57] Voice 20: This is an ongoing thing that came up in the prior Trust Council,

[2:50:00] Voice 20: just to make sure that we're continuing to get reporting around the it's kind of out of the

[2:50:05] Voice 20: planning services a follow-up from the planning services oh i'm sorry i don't understand planning

[2:50:11] Voice 20: staff uh

[2:50:14] Voice 19: tracking

[2:50:17] Voice 20: of planning staff time okay sorry that motion was over on the desk for some

[2:50:22] Voice 20: time so if you can add planning staff time into it sorry i submitted it thank you um so it's just

[2:50:31] Voice 20: it's basically to be able to understand and continue to track

[2:50:36] Voice 20: around our issues of the policy that we have

[2:50:39] Voice 20: on cost recovery for permits. So we don't actually

[2:50:43] Voice 20: have apparently on deck the constant request

[2:50:47] Voice 20: to be reporting on that and we can't really inform our budgeting around that cost

[2:50:51] Voice 20: recovery policy if we don't have the tracking. Thank you.

[2:50:57] Voice 31: Alright, so that's moved and seconded. I'm not seeing any indication

[2:51:02] Voice 31: of any concerns over on the staff table,

[2:51:04] Voice 31: so I'm going to go to the floor here

[2:51:06] Voice 31: and ask if there's any,

[2:51:08] Voice 31: do you have any remarks or discussion

[2:51:10] Voice 31: with respect to the motion on the floor?

[2:51:12] Voice 31: Trustee Evans?

[2:51:15] Voice 18: Sorry, reading this out of context,

[2:51:18] Voice 18: like if I were to come back to this six months from now

[2:51:21] Voice 18: and read this, I might not understand your intent.

[2:51:24] Voice 18: So can we add on the end as an amendment

[2:51:28] Voice 18: with regards to, what did you say?

[2:51:32] Voice 18: What was the purpose of this?

[2:51:34] Voice 18: it was in regards to so

[2:51:37] Voice 20: you're welcome to make an amendment i've verified this with the staff

[2:51:40] Voice 20: and they're clear on what it's about it's related to the applications revenue so that we know what

[2:51:47] Voice 20: we're getting from revenue related to applications and how staff time is mapped back

[2:51:52] Voice 18: okay so it was

[2:51:54] Voice 18: something like cost recovery or something so i think like if i come back and i read this in six

[2:51:59] Voice 18: months i'm not going to understand what that is so i think it would be good to put in that cost

[2:52:04] Voice 18: recovery piece so I'd like to amend it to add at the end of application revenue

[2:52:11] Voice 18: with regards to cost recovery

[2:52:45] Voice 19: so

[2:52:50] Voice 31: is okay so is that clear to everybody do I have

[2:52:54] Voice 31: a seconder okay seconded your speak to the amendment no are we clear on the

[2:53:04] Voice 31: amendments can i call the vote on the amendment to the motion should we

[2:53:12] Voice 29: not speak to the amendment

[2:53:12] Voice 29: i'm sorry sorry i just asked and um i thought you i thought you asked christina if she wanted

[2:53:19] Voice 29: to speak to her amendment i i didn't know you asked this council if we could speak to the

[2:53:24] Voice 29: amendment yeah so do you wish to speak to the amendment on the motion let's just speak to the

[2:53:29] Voice 29: amendment this makes to me this confuses the matter i cannot be in i'm going to be opposed

[2:53:34] Voice 29: this amendment. Okay, thank you. Is there any

[2:53:38] Voice 31: further discussion on the amendment? Okay,

[2:53:43] Voice 31: I'm going to call the vote. All those in favor? 15. 15 in favor. Please lower your hands. Any

[2:53:58] Voice 31: opposed? Two opposed. That's 17. How many trustees in the room? That's 23. 23. So there's

[2:54:13] Voice 31: of five six abstained okay then this carries and that will return us now to a new main motion is

[2:54:26] Voice 31: there any discussion on the new amended motion trustee stamford is that correct yeah

[2:54:34] Voice 16: uh yes i

[2:54:37] Voice 16: just want to clarify that this is ongoing data that's being collected now and that this would

[2:54:43] Voice 16: would not be a significant addition to staff work.

[2:54:48] Voice 31: Okay, thank you for that advice.

[2:54:51] Voice 31: Is there a hand up at the,

[2:54:53] Voice 31: so hand up at the staff table, go ahead, Stefan.

[2:54:59] Voice 5: Thank you.

[2:55:00] Voice 31: We are collecting data about

[2:55:01] Voice 5: planning staff

[2:55:02] Voice 5: in terms of how much time we spend doing current planning

[2:55:05] Voice 5: or application processing.

[2:55:07] Voice 5: What we've stopped doing is being discreet

[2:55:09] Voice 5: in each application type.

[2:55:11] Voice 5: So this application is this resolution

[2:55:13] Voice 5: resolution would help us report regularly about the current work we're

[2:55:19] Voice 5: doing it's relatively simple for me to report that by getting into the discrete

[2:55:23] Voice 5: data after that application by application would have to be a second

[2:55:26] Voice 5: day process but this gets me in that direction as per trust compass well and

[2:55:30] Voice 5: I'd be happy to do that work okay trustee

[2:55:36] Voice 6: Peterson thank you and thank you

[2:55:40] Voice 6: Thank you, Director Chirac, for that information.

[2:55:43] Voice 6: I wouldn't want to add a lot more work, but it doesn't sound like it's significantly more.

[2:55:48] Voice 6: I'm in support of this motion.

[2:55:51] Voice 6: I think that approaching cost recovery is important because I think that especially given our constituents' concerns about tax

[2:56:06] Voice 6: tax and the fact that most applications are of benefit to the applicant, and I fundamentally

[2:56:17] Voice 6: don't think that it's fair to ask the taxpayer in a general sense to support the cost of

[2:56:24] Voice 6: applications which are of benefit to the applicant.

[2:56:28] Voice 6: So I would like to see this data.

[2:56:31] Voice 6: uh i'd like to us to know how close we are to cost recovery on a regular basis and if necessary uh

[2:56:38] Voice 6: look at our financial uh or our our fees bylaws and adjust them accordingly thank you

[2:56:48] Voice 6: okay thank

[2:56:49] Voice 31: you any further discussion on the motion

[2:56:57] Voice 18: Thank you. I'm

[2:56:59] Voice 18: definitely in this motion for a couple of reasons. One, we start to get some

[2:57:06] Voice 18: data regarding how the hours are being spent by our staff, which is going to be really good. I'm

[2:57:12] Voice 18: definitely advocating for that. It's really important for a lot of the corporate planning

[2:57:18] Voice 18: processes that we do. It offers some transparency going forward to our constituents as to how

[2:57:24] Voice 18: how our planning staff are using some of their hours so and we're also being able to exactly what

[2:57:32] Voice 18: the previous speaker spoke about so i absolutely echo that trustee

[2:57:38] Voice 31: boland online i

[2:57:42] Voice 13: would be very

[2:57:43] Voice 13: disappointed if after all the effort and money that's been expended on city view that it can't

[2:57:50] Voice 13: actually support this request so i would expect that city view should be able to give us these

[2:57:57] Voice 13: reports fairly easily or else we've wasted our time thanks uh

[2:58:04] Voice 31: director sir matt you want to

[2:58:06] Voice 31: provide comment on that remarkable city

[2:58:08] Voice 5: view i would love to uh city view is a process tracking

[2:58:11] Voice 5: software it is not a client tracking software two very different functions great thank you okay so

[2:58:19] Voice 31: So any other speakers?

[2:58:22] Voice 31: No.

[2:58:23] Voice 31: Are we ready to vote on the motion on the screen highlighted?

[2:58:27] Voice 31: All those in favor?

[2:58:37] Voice 31: And that's including two online.

[2:58:40] Voice 31: Okay.

[2:58:41] Voice 31: Please lower your hands.

[2:58:44] Voice 31: Any opposed?

[2:58:45] Voice 31: Please raise your hand.

[2:58:51] Voice 31: Okay.

[2:58:52] Voice 31: So none opposed.

[2:58:55] Voice 31: So that carries with 18 that physically voted.

[2:59:00] Voice 31: um let us uh i think that concludes that item are

[2:59:06] Voice 30: we all right i'm

[2:59:08] Voice 31: going to take a break

[2:59:09] Voice 31: pardon you want to be the great person

[2:59:16] Voice 31: i'm i'm going to finish this last motion in your business and then we're going to go for a break

[2:59:21] Voice 31: because i think we deserve it and i certainly have some urgent matters that i have to handle

[2:59:26] Voice 31: as a result of it

[2:59:27] Voice 19: um

[2:59:29] Voice 31: so 13.5 yeah david which one is that who is that from

[2:59:36] Voice 31: okay so trustee boland your motion is on the screen um if you can move the motion and then

[2:59:44] Voice 31: speak to it that would help facilitate advancing it

[2:59:49] Voice 13: thanks i just had a minor um edit because

[2:59:53] Voice 13: because it isn't associated directly with the budget request so I was going to I sent it

[3:00:00] Voice 13: you actually um but in support of the budget request for the new staff position i'm sorry

[3:00:08] Voice 31: that's not the motion that we have up on the screen this is the motion that you brought forward

[3:00:13] Voice 31: yesterday during the financial discussion yes

[3:00:16] Voice 13: exactly i'm just making i haven't

[3:00:20] Voice 13: all right it has me all i wanted to do is make it sensible

[3:00:25] Voice 13: by changing in support of this budget request which has no relevance now

[3:00:30] Voice 13: to in support of their budget request for a new staff position great

[3:00:36] Voice 31: alexander do you have that

[3:00:38] Voice 31: on the screen i

[3:00:40] Voice 13: actually sent it to motion and the motion email address let's get it

[3:00:46] Voice 13: just a few minutes ago yeah that's great so just briefly we've said a lot about this

[3:01:01] Voice 13: This has been spoken of many times, and I think it's a great opportunity to actually...

[3:01:12] Voice 13: Point of order. Point of order. Interrupting the chat. Point of order.

[3:01:18] Voice 13: I'm sorry. I didn't realize. I can't hear on the two-way speaking. Sorry. I'll be quiet.

[3:01:25] Voice 13: it

[3:01:26] Voice 31: okay i think what we need this has happened numerous times and i think you just need to pause

[3:01:31] Voice 31: before advancing in order to hear when i need to provide some direction so

[3:01:42] Voice 31: have you you have you moved this motion at this point no no okay so i

[3:01:49] Voice 13: am happy to move it

[3:01:50] Voice 13: if i'm happy to move it and speak to it immediately okay

[3:01:55] Voice 31: just one moment we've got it on

[3:01:57] Voice 31: the screen to save us a lot of grief here quite honestly it looks like a blur of words to me

[3:02:03] Voice 31: um at this point um it is this the original intent of the original motion that was that was raised

[3:02:11] Voice 31: during the financial discussion earlier okay i'm seeing a couple of nods so council are you

[3:02:18] Voice 31: satisfied to accept this as an outcome of the financial discussions rather than it being new

[3:02:25] Voice 31: new business. Okay, so I'm seeing consent around the room to proceed. So, Trustee Boland, can you

[3:02:34] Voice 31: move the motion? I will ask for a seconder, and then I'll give you the opportunity to speak to it.

[3:02:40] Voice 31: Go ahead.

[3:02:41] Voice 13: I wish you, Peter, or Chair Luckham, that you wouldn't speak disparagingly of it

[3:02:49] Voice 13: in the way that you just have. Quite frankly, a quote, quite frankly, it looks like a jumble

[3:02:55] Voice 13: of words to me. I don't think that that's handling the situation very well but I will now move the

[3:03:01] Voice 13: motion and we'll go through the process. So I move that the Islands Trust Conservancy use the

[3:03:09] Voice 13: comprehensive analysis created in support of the budget request for a new staff position

[3:03:15] Voice 13: to make a strategic approach to the province to request funding for the entire Islands Trust

[3:03:21] Voice 13: as Conservancy budget going forward.

[3:03:23] Voice 13: A

[3:03:30] Voice 31: seconder for the motion?

[3:03:32] Voice 31: Seconded by Trustee Abbott.

[3:03:35] Voice 31: Please speak to your motion.

[3:03:38] Voice 13: Thank you.

[3:03:40] Voice 13: Just briefly, this has been discussed numerous times.

[3:03:45] Voice 13: There's quite a lot of support for it.

[3:03:47] Voice 13: It seems like it's a nice package.

[3:03:50] Voice 13: It makes sense to ask the province to pay for it.

[3:03:54] Voice 13: And with the 50th anniversary, et cetera,

[3:04:00] Voice 13: going on there seems to be a great you know sort of chink in the armor we should go ahead

[3:04:06] Voice 13: as quickly as possible with this request thank you thank you um

[3:04:13] Voice 31: so moved and seconded are there

[3:04:14] Voice 31: any speakers on the motion trustee elliott and we got peterson this

[3:04:23] Voice 17: would need to go before the

[3:04:24] Voice 17: board of the island stress conservancy obviously um i understand the rationale the part that

[3:04:33] Voice 17: concerns me is the strategic approach to the province we're heading into an election year

[3:04:40] Voice 17: or we are in an election period soon um there's a lot of different pieces at play that we don't

[3:04:46] Voice 17: understand um could we advance this to the honest trust conservancy board for consideration

[3:04:54] Voice 17: so that we can discuss it appropriately and um consider it this is just i i think it's too much

[3:05:02] Voice 17: for the trust council at this late juncture when we're not at our freshest to um to push this

[3:05:10] Voice 17: forward and i think it's not respecting the the role that the board needs to play with its own

[3:05:14] Voice 17: financial um and strategic decision making right

[3:05:19] Voice 31: so you're not in support of the motion i'm not in

[3:05:22] Voice 17: support but i would support advancing this as a recommendation to the honest trust conservancy

[3:05:29] Voice 31: Right. Do we have any other speakers on the motion, Trustee Getty and then Peterson?

[3:05:38] Voice 27: I would be opposed to this motion, mostly because,

[3:05:45] Voice 27: while I think in part it's a good idea, I think it's much more complex. I think that one of the

[3:05:51] Voice 27: strengths of the Islands Trust is that we're closely bonded with the Conservancy and that we

[3:05:57] Voice 27: get a lot of positive feedback from my constituencies in terms of the work that is

[3:06:06] Voice 27: done by the Conservancy. So I'd be a little bit worried about separating us out and having it

[3:06:11] Voice 27: completely separate. And I think that if we're contemplating some sort of a strategic plan for

[3:06:18] Voice 27: how the trust as a whole goes to the province, that this is one of the strongest leverage points

[3:06:25] Voice 27: that we've got in terms of the support that we're getting from them,

[3:06:29] Voice 27: the province, as opposed to the assets that we're collecting

[3:06:33] Voice 27: through the Conservancy and the cost of managing those assets

[3:06:40] Voice 27: as coming out of our budget as opposed to having more support

[3:06:44] Voice 27: from the province.

[3:06:45] Voice 27: So I think that while the idea has some merit in some points,

[3:06:51] Voice 27: i think that it's uh more complicated that we need to both get the feedback from the conservancy

[3:06:57] Voice 27: board but also think from our perspective whether or not we want to cut this loose

[3:07:03] Voice 27: from our strategies uh

[3:07:09] Voice 31: trustee peterson um

[3:07:12] Voice 6: thank you chair i can't support the motion as it stands

[3:07:16] Voice 6: plans. To start with, I think it would be better if it was a recommendation to the

[3:07:25] Voice 6: Conservancy

[3:07:26] Voice 6: Board to look at this rather than the directive that it appears to be. In general, I support

[3:07:33] Voice 6: a lot of what Trustee Getty just said. I think that there needs to be analysis around this.

[3:07:40] Voice 6: I think there needs to be deep thought and discussion around trust council if we're actually

[3:07:44] Voice 6: talking about separating ourselves in a fundamental way on the other hand i would love it if the

[3:07:51] Voice 6: province fully supported the financial operations of the conservancy but i can't support the motion

[3:07:56] Voice 6: as it stands thank you

[3:07:59] Voice 6: uh

[3:08:01] Voice 31: director frederick may

[3:08:03] Voice 13: i respond may i respond first of all just

[3:08:06] Voice 13: for a moment i'm not suggesting a total separation and which has been brought up by two people as an

[3:08:13] Voice 13: issue with the motion the

[3:08:15] Voice 18: speaker is interrupting the process and the chair again please refrain

[3:08:22] Voice 18: until you're called upon to speak thank

[3:08:26] Voice 31: you thank you trustee evans should we go for a break right

[3:08:34] Voice 31: now or do you want to get through this okay trustee freighter over to you and then trustee

[3:08:43] Voice 31: stanford was is on the speaker's list already but let's just see what happens thank you chair

[3:08:50] Voice 14: so wanting to take a minute encourage council to pause here you for a long time requested a

[3:08:56] Voice 14: a strategic approach to requesting greater funding from the province a cup i would caution you

[3:09:03] Voice 14: perhaps request a session to discuss this in future there are there's multiple opportunities

[3:09:08] Voice 14: and different considerations about different ways to ask for that funding um so a couple of

[3:09:13] Voice 14: concerns i just want to raise to you now i think this is a moment to pause and consider

[3:09:16] Voice 14: that you'd like us to deliberate further in the future

[3:09:19] Voice 14: about the different merits and pros and cons

[3:09:21] Voice 14: of various approaches,

[3:09:22] Voice 14: rather than simply deciding that the Conservancy

[3:09:24] Voice 14: is the approach that you want in this minute,

[3:09:26] Voice 14: because there might be some drawbacks to that.

[3:09:28] Voice 14: I would also, as you heard,

[3:09:30] Voice 14: you can't direct the Conservancy Board to do anything.

[3:09:33] Voice 14: So if you wanted to proceed with this motion,

[3:09:35] Voice 14: I would recommend that you change it

[3:09:36] Voice 14: to that Trust Council request or recommend

[3:09:39] Voice 14: some softer language at the beginning of your motion.

[3:09:41] Voice 14: I would also note the board is yeah you've just approved a new position because the board is

[3:09:49] Voice 14: somewhat at capacity of what it can manage so for the board to careful analysis and campaign

[3:09:53] Voice 14: will likely mean bumping other work so I just wanted to raise there's a number of considerations

[3:09:58] Voice 14: here certainly staff would be keen to support you in acquiring more funding from the province

[3:10:03] Voice 14: this is an opportune time when you're at the 50th we have invited the minister and premier

[3:10:07] Voice 14: Mayor to come to June there's been no response yet but I would just caution

[3:10:11] Voice 14: you to maybe pause and certainly this is on your follow-up action list and let's

[3:10:16] Voice 14: bring you back some proper analysis and options at this time I hear you trust

[3:10:21] Voice 14: Ebola's passion to move this forward and it has been a long time coming but I

[3:10:25] Voice 14: would really like to support you really been doing this really well with some

[3:10:28] Voice 14: proper analysis all

[3:10:31] Voice 31: right do we want I just want to ask how do you want to

[3:10:37] Voice 31: proceed with the debate on this motion on the floor do you want to go for a break what do you

[3:10:44] Voice 31: want well so there's a motion a suggestion of a motion to defer i'm satisfied with that as well

[3:10:51] Voice 31: is that i

[3:10:53] Voice 20: had an option for an amendment that would be simple and taken to the advised statistic

[3:10:57] Voice 20: all

[3:10:58] Voice 31: right so then let's recess for 10 minutes consider your options and we will come back

[3:11:04] Voice 31: and determine how we're going to act here.

[3:11:06] Voice 31: Thank you.

[3:11:09] Voice 23: Okay.

[3:24:44] Voice 31: We have a motion up on the screen

[3:24:47] Voice 31: that we were working on before we recessed.

[3:24:52] Voice 31: Right there.

[3:24:55] Voice 31: There's a number of suggestions that I heard

[3:24:58] Voice 31: around the room about amending or deferring.

[3:25:03] Voice 31: I'm not seeing the person that I thought

[3:25:06] Voice 31: was going to amend.

[3:25:07] Voice 31: and so I do see the person that was wanted to defer so I'm gonna move in

[3:25:14] Voice 31: that direction is that all right all right trustee Evan um

[3:25:20] Voice 18: I think this

[3:25:22] Voice 18: might need to be amended before deferring or we can just defer it and we

[3:25:26] Voice 18: can amend it when we get that but I have

[3:25:28] Voice 18: right away it needs to have staff look

[3:25:32] Voice 18: look at this and come up with an RFD and the June council,

[3:25:39] Voice 18: like this, yeah.

[3:25:42] Voice 18: So, okay, I move that we defer this to the June council.

[3:25:48] Voice 31: Okay, so deferring it to June council

[3:25:50] Voice 31: is only gonna bring this back.

[3:25:52] Voice 31: If you want some staff advice,

[3:25:53] Voice 31: you're gonna have to ask that.

[3:25:56] Voice 31: Is that what you wanted to raise, CAO?

[3:26:06] Voice 3: And you've got, as I understand it,

[3:26:08] Voice 3: the discussion on the governance review

[3:26:10] Voice 3: that's occurring in June.

[3:26:11] Voice 3: it's the

[3:26:12] Voice 3: 50th as well it's just what where does this fit as a priority we've got a number of

[3:26:16] Voice 3: things saying let's go and let's bring it in june let's bring it in june i think there's going to

[3:26:21] Voice 3: be a corporate strategy discussion that needs to happen in june as well so i just turn to you to

[3:26:26] Voice 3: manage that thanks to

[3:26:28] Voice 18: make it september council then lovely

[3:26:31] Voice 31: all right so moved by trustee evans

[3:26:36] Voice 31: then is a motion to defer this item to september trust council do i have a seconder for this motion

[3:26:42] Voice 31: motion. A few hands have gone up, so I'm going to go with Lisa Garber, this one. Do you wish

[3:26:51] Voice 31: to speak to your motion?

[3:26:55] Voice 18: So while I'm only deferring this, I'm hoping that the intent will be picked up, that there

[3:27:03] Voice 18: will be some staff looking at the implications of this and to come with some options when

[3:27:12] Voice 18: when it does hit the September council,

[3:27:15] Voice 18: rather than it just coming back exactly as it is

[3:27:18] Voice 18: and to pick up the conversation then.

[3:27:20] Voice 18: I think if that's possible, I don't know if it is.

[3:27:23] Voice 31: Yeah.

[3:27:25] Voice 31: All right.

[3:27:26] Voice 31: Any discussion on the motion to defer?

[3:27:31] Voice 31: Trustee Stamford.

[3:27:36] Voice 16: I also do not want to see this motion come back.

[3:27:40] Voice 16: So I'm not gonna vote for it,

[3:27:42] Voice 16: but this is part of a much bigger conversation we've talked about this this will come forward

[3:27:50] Voice 16: as part of our strategic discussions part of the bigger ask to the province this is moving forward

[3:27:59] Voice 16: um to see this sitting alone i i don't think is it's useful so that's the reason i will not be

[3:28:06] Voice 16: voting

[3:28:06] Voice 31: for deferral okay um just want to be sure that everybody understands that of course if this

[3:28:14] Voice 31: fails then we come back to the motion that's on the floor okay all right so speakers on the motion

[3:28:20] Voice 31: who do i have next

[3:28:22] Voice 29: harris

[3:28:23] Voice 31: and middleton are next thank

[3:28:26] Voice 29: you i'm not in favor of the deferral

[3:28:29] Voice 29: um to me this is actually quite simple um i'll leave it there thank you thank you trustee

[3:28:37] Voice 31: middleton thank

[3:28:41] Trustee Middleton: you yeah i'm i'm not in favor of the deferral but if it if it is the the will of

[3:28:46] Trustee Middleton: council i think we should be realized the context is a little different now in regard to conservancy

[3:28:52] Trustee Middleton: and this way that is actually an initiative towards genuine reconciliation where we're

[3:28:57] Trustee Middleton: actually viewing that eventually we're perhaps hoping to see the conservancy lands returned

[3:29:03] Trustee Middleton: turned to the affected First Nations and we will need the province in partnership to do that which

[3:29:10] Trustee Middleton: I think this motion would allow us to engage that conversation so if it's deferred I just want to

[3:29:17] Trustee Middleton: flag that if it's not deferred I think an amendment might clarify that and I'll speak to that at that

[3:29:22] Trustee Middleton: point thank you

[3:29:24] Voice 31: trustee Elliott I'm

[3:29:28] Voice 17: not in favor of deferral or the original motion what I would

[3:29:32] Voice 17: like to propose is that we allow this conversation to be held at the island trust conservancy board

[3:29:39] Voice 17: first and then ask for some staff reporting um well work with staff on an overall strategy

[3:29:47] Voice 17: we've been talking about this it's the conversation that itc and ec broached in our second order

[3:29:54] Voice 17: sorry point

[3:29:55] Voice 20: of order i think you're speaking to the first motion not mo it's not

[3:30:00] Voice 17: going to do anything to defer it because we don't have enough information to make a decision in

[3:30:04] Voice 17: september either i'm

[3:30:12] Voice 31: just contemplating here sorry i want to try and help as a chair can i hope

[3:30:19] Voice 31: because indeed what has not been asked is for any information to be developed and maybe or

[3:30:25] Voice 31: maybe not that might happen at an independent level but certainly obviously if it's deferred

[3:30:30] Voice 31: in the meantime and i'm not really speaking to the motion if it is deferred in the meantime

[3:30:35] Voice 31: time the board could take upon itself the opportunity to consider some options so who is

[3:30:41] Voice 31: next for people trustee boland over to you on the motion to defer and let's try and focus on

[3:30:48] Voice 31: deferring the motion let's just talk about the original motion i'm

[3:30:54] Voice 13: not in favor of deferring i

[3:30:56] Voice 13: think we um defer too much uh this has been or something similar about your request to the

[3:31:03] Voice 13: province has been on a follow-up action list for multiple years not just months years and

[3:31:11] Voice 13: i would support some of the alternatives that were offered which were to pass it to the trust

[3:31:18] Voice 13: island's trust conservancy to consider uh if the referral referenced that and said that uh

[3:31:28] Voice 13: sorry the deferral no if if the odds Trust Conservancy board were asked to

[3:31:36] Voice 13: consider it and come back to trust counsel that would be good with me thank

[3:31:42] Voice 13: you all

[3:31:44] Voice 31: right any other speakers trustee

[3:31:46] Voice 6: Peterson thank you I'm in favor of

[3:31:49] Voice 6: motion deferred there's complications with the original motion there are two

[3:31:57] Voice 6: members of the conservancy board on council in the meeting today i'm sure they can convey

[3:32:02] Voice 6: the three sorry pardon me sure they could make the the extended discussion to um the conservancy and

[3:32:11] Voice 6: and uh we might get some um comment by september from the from the board so thank you thank you

[3:32:19] Voice 31: other speakers on the motion trustee evan um

[3:32:22] Voice 18: the reason i'd like to defer this this is a late item

[3:32:25] Voice 18: that has come in we haven't had time to contemplate or look at other issues i'm not comfortable with

[3:32:32] Voice 18: continuing the conversation on the motion i wish to have time and allow for thoughtful digestion

[3:32:40] Voice 18: of the idea and additional options to come forward thank

[3:32:45] Voice 31: you trustee evan other speakers on the motion

[3:32:49] Voice 31: all right no other speaker i'm going to call the vote on the motion to defer

[3:32:57] Voice 31: All right. All those in favor, please raise your hand.

[3:33:08] Voice 31: Eight in favor. Please lower your hand.

[3:33:14] Voice 31: And now those opposed, please raise your hand.

[3:33:28] Voice 31: Twelve.

[3:33:29] Voice 31: Twelve. And just for the record, how many in the room?

[3:33:32] Voice 31: That fails, however. And so here we are back at the original motion.

[3:33:38] Voice 31: Are there any speakers on the original motion?

[3:33:45] Voice 31: Trustee Boland on the original motion.

[3:33:50] Voice 13: can i can i make an amendment absolutely

[3:33:55] Voice 31: so

[3:33:57] Voice 13: that the islands trust conservancy are asked

[3:34:03] Voice 13: to prepare information on making a strategic approach to the province to request funding

[3:34:11] Voice 13: for the entire islands trust conservancy budget full stop okay

[3:34:17] Voice 31: let's wait to see that on the

[3:34:18] Voice 31: screen to see if that is the intent of your original motion perhaps

[3:34:27] Voice 13: prepare information

[3:34:28] Voice 13: for trust council to review sorry i've confused it there so i'll read it again that the itc are

[3:34:43] Voice 13: asked to prepare information for trust council to review comma on making a strategic approach

[3:34:50] Voice 13: to the province to request funding for the islands trust conservancy budget full stop

[3:34:56] Voice 13: So

[3:34:57] Voice 19: that's a great point of order.

[3:35:01] Voice 19: Yeah.

[3:35:16] Voice 31: So perhaps your point of order is what David Mahler is suggesting in my ear.

[3:35:21] Voice 31: But go ahead.

[3:35:21] Voice 31: No point of order.

[3:35:22] Voice 31: Take clarity.

[3:35:23] Voice 31: This doesn't appear to be an amendment.

[3:35:25] Voice 20: It appears to be a new motion.

[3:35:27] Voice 31: Correct.

[3:35:28] Voice 31: That's what we were just discussing here.

[3:35:30] Voice 31: This because you're for information to come back to council, it is not the intent of the original motion.

[3:35:41] Voice 13: Okay, so how do we handle this?

[3:35:45] Voice 31: I think we vote down or vote in favor.

[3:35:50] Voice 31: Can we

[3:35:50] Voice 13: leave that one there rather than lose it completely, just park it at the bottom?

[3:35:55] Voice 13: So vote down the first one and then make this motion separately, correct?

[3:36:01] Voice 31: Yeah, sure, but of course, yeah, you can't, we can, I don't know.

[3:36:07] Voice 31: Anyway, let's scroll that off the screen just for the record.

[3:36:11] Voice 19: okay I

[3:36:14] Voice 31: can't hear you is that not what I see on the screen there though yeah okay

[3:36:21] Voice 31: thank you that's terrific all right so then it's all right we'll

[3:36:27] Voice 31: come back to the main motion is there any further discussion on the main

[3:36:32] Voice 31: motion to see Stanford I'm

[3:36:36] Voice 16: really not comfortable with this process this is

[3:36:38] Voice 16: at the end of the day this came to us as new business i have yet to see why it is urgent and

[3:36:45] Voice 16: needs to be done now before the next meeting and that to me is the definition of a new business

[3:36:51] Voice 16: that comes in at the beginning of the meeting we do not have the information or the background

[3:36:56] Voice 16: to make an appropriate recommendation at this time so

[3:37:02] Voice 31: thank you for that certainly this has

[3:37:03] Voice 31: gone in a different direction than we anticipated possibly um you did agree earlier that this was a

[3:37:11] Voice 31: motion that came out of the financial planning discussions and that we would hear it here today

[3:37:17] Voice 31: and so we just had a motion to defer it which essentially would support that and unfortunately

[3:37:24] Voice 31: has that failed so we are back at the original motion this is where we got ourselves willingly

[3:37:31] Voice 31: And so if there's no further discussion on the motion, I would just say let's simply

[3:37:36] Voice 31: vote on this motion.

[3:37:38] Voice 31: So I'm going to ask one more time, is there any other speakers on the motion?

[3:37:45] Voice 31: All right.

[3:37:46] Voice 31: Let's vote.

[3:37:46] Voice 31: You're all clear?

[3:37:47] Voice 31: Motion on the screen?

[3:37:49] Voice 31: Highlighted?

[3:37:49] Voice 31: All those in favor of the motion on the screen, three online.

[3:38:00] Voice 31: So three online in favor, four online, none in the room.

[3:38:08] Voice 31: And so that fails.

[3:38:11] Voice 31: Oh, sorry.

[3:38:12] Voice 31: All those opposed.

[3:38:24] Voice 31: 14 opposed.

[3:38:26] Voice 31: I was a little worried there that everybody was going to, 15 opposed.

[3:38:31] Voice 31: Everybody was going to not vote and then therefore it would still pass.

[3:38:36] Voice 31: But anyway, thank you, everybody.

[3:38:40] Voice 31: that does fail and now we can continue on which would be my inclination trustee Evans I would

[3:38:55] Voice 18: like to propose that instead of putting an emotion on the floor that we have process followed and

[3:39:02] Voice 18: that the instigator work with staff to come up with information and a full package prior to

[3:39:09] Voice 18: putting a large motion like this on the floor um

[3:39:13] Voice 31: thank you so and in trying to support process my

[3:39:17] Voice 31: inclination would be that if a new motion was tabled now it would not have come from financial

[3:39:23] Voice 31: planning committee so would be new business and i don't want to entertain any new business and i

[3:39:28] Voice 31: I think council, you probably support me on that.

[3:39:30] Voice 31: All right, so then that concludes our business today.

[3:39:35] Voice 31: And now we have, these are summary updates from trustees.

[3:39:42] Voice 31: It has been the pattern that we tried to encourage

[3:39:47] Voice 31: written submissions with respect to these

[3:39:49] Voice 31: so that we can receive that information and ask questions.

[3:39:53] Voice 31: I don't believe we received any written submissions

[3:39:56] Voice 31: on this go round.

[3:39:59] Voice 31: And so without that information here,

[3:40:02] Voice 31: unless there's something urgent that anybody needs

[3:40:05] Voice 31: to advise us on any of these 12 items

[3:40:08] Voice 31: in our trustee update section,

[3:40:11] Voice 31: I would just proceed, I would just move along.

[3:40:14] Voice 31: And so I'm seeing two hands up and who's first?

[3:40:19] Voice 31: Trustee Peterson.

[3:40:20] Voice 6: Thank you, Chair.

[3:40:21] Voice 6: I just want to advise Trustee that there was a report

[3:40:26] Voice 6: report on the way to the ski archaeology project that was meant to be included in the agenda

[3:40:31] Voice 6: for whatever reason it didn't make it there but it has been circulated by email to

[3:40:36] Voice 6: trustees by lori foster so anyone that interested in that report just direct your attention to that

[3:40:42] Voice 6: email thank you thank

[3:40:44] Voice 31: you i think it might have came in after the deadline but anyway nonetheless

[3:40:47] Voice 31: but thank you for that reminder trustee morrison is next um

[3:40:52] Voice 20: thank you i just wanted to make folks

[3:40:54] Voice 20: aware um to reach out to me uh shoot me an email between now and mid-april if you have anything

[3:41:00] Voice 20: that you want raised um with related with relationship to the vicc climate leadership

[3:41:05] Voice 20: work we've been working all um spring on this and we will be attending the avic meeting and

[3:41:12] Voice 20: developing two um meetings one is in may 6th and one is in may 13th i'll send a follow-up

[3:41:19] Voice 20: email when i have more of the details i didn't put in a report because we actually don't have

[3:41:23] Voice 20: have everything really solidified yet, but I will send an email to everybody as soon as that's

[3:41:27] Voice 20: available. Thank you.

[3:41:28] Voice 31: That's terrific, Ed. I really want to thank you for participating in

[3:41:32] Voice 31: that leadership steering committee. That's important work. Thank you. Is there anything

[3:41:36] Voice 31: further on that section? All right. Excellent. So trust June, trust council draft schedule,

[3:41:43] Voice 31: essentially here for information, you know, executive committee, the door is open,

[3:41:49] Voice 31: the emails are open um if you have any advice for us we do take it seriously and we'll consider

[3:41:55] Voice 31: how to adjust this agenda i thank you for not deferring an item to june because it is a full

[3:42:01] Voice 31: agenda has been pointed out by the cao um are there anywhere it's mostly here for information

[3:42:06] Voice 31: are there any remarks about june council and i'm going to go over the side of the room to

[3:42:11] Voice 31: trustee yates and then mr

[3:42:14] Voice 8: question is there anything scheduled for a learning a lunch

[3:42:17] Voice 8: learning session at all for the June Council I

[3:42:21] Voice 31: don't believe so no it's

[3:42:23] Voice 31: pretty full already actually no so what's in what's here on page 423 is

[3:42:30] Voice 31: what we're that's the beginning of where what we're thinking about so trustee

[3:42:35] Voice 31: Evans you had something I

[3:42:37] Voice 18: think we skipped over 14.2 I had a comment on

[3:42:40] Voice 18: that oh

[3:42:42] Voice 31: I'm sorry you're absolutely right I lumped that into the other items

[3:42:46] Voice 31: for some reason so um okay let's just finish the trust schedule so nothing further on the

[3:42:51] Voice 31: trust schedule received for information yes on 14.2 sorry 14.

[3:43:01] Voice 6: okay go ahead yeah thank you chair

[3:43:03] Voice 6: i just wanted to reiterate uh remind trustees um that well prior to june council um just reiterate

[3:43:11] Voice 6: uh tell you see what works what doesn't work about the the meeting procedures uh we want your

[3:43:18] Voice 6: feedback what sessions are good etc so just a reminder on that we need to hear from you

[3:43:29] Voice 31: thank you tim it just makes me your comment makes me reflect on sure we haven't had a great time

[3:43:37] Voice 31: here today on emotions we really need to craft motions carefully you need to seek staff advice

[3:43:46] Voice 31: and take it right or work with it to get it to a place that is going to be clear

[3:43:52] Voice 31: and able for council to, you know, I've said to many of you, I want you to be successful

[3:43:59] Voice 31: and success starts with a good motion. So let's really invest in and invest in having the

[3:44:05] Voice 31: information ahead of us. So thank you, Tim, for making me think of that. 14.2 trust council

[3:44:11] Voice 31: priorities. I'm going to go to trustee Evans.

[3:44:16] Voice 18: Just had a clarifying question on the trust

[3:44:19] Voice 18: council goals the work that we just did uh it seems so long ago was that yesterday or the day

[3:44:24] Voice 18: before um i can't remember i know that staff are going to take that away and work on coming back

[3:44:32] Voice 18: to us with that is that intended to replace in here what the island's trust council goals are

[3:44:38] Voice 18: or um is that going to be the next step in the strategic planning process discussions that we

[3:44:45] Voice 18: have and is that included in the trust council schedule for june or are we going to have a

[3:44:53] Voice 18: special meeting prior to that to keep moving the strategy forward so we can actually get a strategy

[3:44:57] Voice 18: in place before the end of our term yeah

[3:45:01] Voice 31: um this priorities an active project chart is what is up

[3:45:07] Voice 31: to today and so ceo do you have any remarks about going forward as uh jesse evans has indicated

[3:45:16] Voice 3: Well, Trustee Evans is a member of the subgroup, so she's going to have lots of input into where we're going to the next process.

[3:45:22] Voice 3: And indeed, it's her and the other members of the subgroup who got us to the strategic planning discussion we had earlier, Trust Council.

[3:45:29] Voice 3: Those new goals won't be on the sheet until Trust Council sits and says, this is what we want to do.

[3:45:34] Voice 5: But

[3:45:35] Voice 3: they don't want to say that until they know what they want to do and how much it's going to cost.

[3:45:40] Voice 3: yeah so

[3:45:41] Voice 3: that'll be amended then for now this is a this gives you a one pager

[3:45:48] Voice 3: someone comes up to you and says what have you been doing what are you in you

[3:45:51] Voice 3: know what are the functions of the trust right now on a branch location LTC basis

[3:45:57] Voice 3: this is what you would use as your summary sheet yeah

[3:46:00] Voice 31: excellent thank you

[3:46:02] Voice 31: good question thank you for being on it so we'll just receive that information

[3:46:06] Voice 31: information, Trust Council schedule for information, disposition of delegations and town halls.

[3:46:13] Voice 31: We had one delegation, Ian Pierce, from the Gulf Island Alliance, and we had a number

[3:46:19] Voice 31: of town hall speakers.

[3:46:21] Voice 31: Is there any direction that would like to be taken, Deb Morgan?

[3:46:26] Voice 20: I have a clarification question, given his communication and the general correspondence,

[3:46:34] Voice 20: And I don't know if it's for the whole Trust Council or if it's something for governance.

[3:46:40] Voice 20: I was very surprised to see the reaction by community in the news articles around the interpretation of our rise and report from Section 3,

[3:46:52] Voice 20: because it was my understanding that the work that we were doing in a closed-door session was interpreting the legal decisions.

[3:46:59] Voice 20: And that's why it was in a closed-door session.

[3:47:02] Voice 20: However, how it's being interpreted in community, and I went back and read all the documentation super clearly to understand why community was interpreting it that way, how it's being interpreted by community is that we collectively have agreed that that is the mandate.

[3:47:20] Voice 20: I didn't think that's what we were doing.

[3:47:23] Voice 20: So I just need a clarification from this body right now, if we were, if our rise in report was on the legal decisions or on our collective understanding of the mandate.

[3:47:42] Voice 19: Thank you.

[3:47:47] Voice 3: One more chance.

[3:47:48] Voice 19: At the chair's discretion.

[3:47:50] Voice 3: So this is how I would see this.

[3:47:52] Voice 3: Thank you.

[3:47:53] Voice 3: And I'll be at communications we're working on all the time.

[3:47:58] Voice 3: you had a specific session that looked at the interpretations of section three and you came

[3:48:05] Voice 3: to agreement on how you interpret those those interpretations that's the work you did so that's

[3:48:12] Voice 3: how your um that's your interpretation of your section three responsibilities and um abilities

[3:48:21] Voice 3: is from a legal perspective how that will be manifested through the policy statement that's

[3:48:28] Voice 3: when you make the commitments associated with whatever your legal interpretation is meaning

[3:48:33] Voice 3: there may or may not be emphasis on picks pick um an outlier or or pick something that you

[3:48:43] Voice 3: wouldn't traditionally have been inside an interpretation of the trust once you get into

[3:48:47] Voice 3: the policy statement you will make commitments associated with those things or not that is the

[3:48:53] Voice 3: time when you are going to really manifest trust counsel's view of the interpretation of the act

[3:48:58] Voice 3: that's how i see this it was a fairly narrow activity um you know but it got you to a point

[3:49:05] Voice 3: where you all agreed on the legal interpretation and it's now to be moved to a place where you're

[3:49:09] Voice 3: making commitments and putting those into bylaws and other things and that will be a very public

[3:49:13] Voice 3: discussion associated with the policy statement and clarify said anything that you disagree with

[3:49:20] Voice 3: no does that make any sense um

[3:49:23] Voice 20: thank you maybe just one clarification so i don't believe in

[3:49:27] Voice 20: any of the communications i saw coming out of the trust that there was anything that said

[3:49:30] Voice 20: unanimous consent no

[3:49:33] Voice 19: okay

[3:49:34] Voice 20: because the way it got picked up in the media was through unanimous

[3:49:38] Voice 20: consent and so i have had reporters on my doorstep about this issue and i am doing everything i can

[3:49:44] Voice 20: to like be consistent with what we thought but i just want to make sure that our interpretation is

[3:49:50] Voice 20: that we made we did a legal interpretation and now we're going to go through with the trust but i

[3:49:55] Voice 20: agree with what rest of said basically

[3:49:57] Voice 3: let's just i do think it was unanimous that the interpretation

[3:50:02] Voice 3: in um coming out of the in camera was unanimous that's my understanding but was it unanimous

[3:50:11] Voice 3: consent.

[3:50:13] Voice 31: We didn't consent to anything, or did we

[3:50:16] Voice 31: declare something? Yes, you put

[3:50:17] Voice 3: a statement together that you

[3:50:19] Voice 3: unanimously, don't make me say this word again, supported

[3:50:25] Voice 3: that summarized your view of the legal interpretation

[3:50:27] Voice 3: of the policy statement, of the Section 3 unique amenities.

[3:50:37] Voice 20: Okay, I'd just like to state that I didn't interpret

[3:50:40] Voice 20: that fully as unanimous consent because it's a discussion and I don't want to get into it

[3:50:44] Voice 20: since it was a closed-door discussion,

[3:50:46] Voice 20: but I did not interpret that as we were in unanimous consent,

[3:50:50] Voice 20: but that we came to a statement.

[3:50:54] Voice 31: Unanimous consent on the statement, yeah.

[3:50:57] Voice 31: What have we got here, Trustee Getty?

[3:51:03] Voice 27: One of the questions that needed to be answered

[3:51:06] Voice 27: was an understanding of all of the legal opinions

[3:51:08] Voice 27: that had been collected over the years.

[3:51:11] Voice 27: So we looked at those legal...

[3:51:14] Voice 27: In the closed session, we looked at those legal opinions

[3:51:16] Voice 27: and the governance committee explained as much as we could

[3:51:20] Voice 27: what those opinions were about.

[3:51:22] Voice 27: And my understanding is that the statement,

[3:51:26] Voice 27: which is quite specific in terms of our getting that information,

[3:51:31] Voice 27: was that we agreed to that statement.

[3:51:34] Voice 27: So I don't see it as massive changes to the mandate.

[3:51:39] Voice 27: and the 1986 booklet that was given to us

[3:51:46] Voice 27: by the Friends of the Gulf Islands afterwards

[3:51:48] Voice 27: is still part of the mandate,

[3:51:52] Voice 27: I mean, part of the understanding,

[3:51:54] Voice 27: but the questions that were raised over the years

[3:51:57] Voice 27: with very specific issues that came up,

[3:51:59] Voice 27: that needed clarification.

[3:52:01] Voice 27: So that's what we worked on

[3:52:02] Voice 27: and that's what the statement was supposed to be about.

[3:52:04] Voice 27: So I think that there's, my reaction was,

[3:52:11] Voice 27: to a lot of the reactions is that they're cherry-picking certain words, and it's not

[3:52:19] Voice 27: quite as alarming as what I think some people are taking it as, but in terms of getting

[3:52:26] Voice 27: into what the specific questions were and what the opinions were and what we worked

[3:52:29] Voice 27: on, it's really hard to explain those kinds of details, so we did some work on it.

[3:52:38] Voice 27: I don't think that we, in fact, changed it as much as everybody seems to think that we have, or some people seem to think that we have.

[3:52:47] Voice 27: And it was, you know, a good information session, a good education session.

[3:52:51] Voice 27: So that was the statement that I believe we agreed on.

[3:52:59] Voice 27: The

[3:53:00] Voice 20: clarification of the chair.

[3:53:01] Voice 20: Chair Getty. So that sounded slightly

[3:53:05] Voice 20: different than what I heard CAO Hudson

[3:53:08] Voice 20: say. I'm sure he doesn't want to be a trustee right now.

[3:53:14] Voice 20: Just that, again,

[3:53:18] Voice 20: I think the consensus statement was on the legal

[3:53:21] Voice 20: opinions, not necessarily what will come out

[3:53:26] Voice 20: in our collective understanding in the trust policy statement, which will be our

[3:53:30] Voice 20: collective interpretation of the object.

[3:53:36] Voice 31: That's a good characterization, yeah.

[3:53:39] Voice 31: I think that's true.

[3:53:40] Voice 31: I see nodding around the room.

[3:53:42] Voice 31: The key thing is we didn't make a decision about changing the man.

[3:53:48] Voice 31: Okay?

[3:53:51] Voice 31: So there we are on dispositions and delegations.

[3:53:55] Voice 31: Good conversation we've had.

[3:53:57] Voice 31: Is there any direction that we need to take or we'll just move on?

[3:54:00] Voice 31: Oh, I'm sorry.

[3:54:01] Voice 31: Trustee Boland on disposition of delegations and town hall.

[3:54:08] Voice 13: Thank you.

[3:54:09] Voice 13: With respect to the mandate and the people who feel it was all done in secret, I actually believed at the time that the analysis provided of the legal opinions was very, very straightforward and very clear.

[3:54:26] Voice 13: But that was never used as part of the public information package, which I think we should regret.

[3:54:35] Voice 13: It's now being requested, as far as I know, as part of an FOI.

[3:54:40] Voice 13: And maybe that will help because that analysis was very well done and came to a very good conclusion, I thought, and made it all very clear.

[3:54:49] Voice 13: and i think at the time there were a few of us who thought that that was going to be part of

[3:54:55] Voice 13: the information package and i think if it had been it might have actually avoided some of the

[3:55:01] Voice 13: confusion thanks thank

[3:55:05] Voice 31: you so this position delegation of town halls i'm not seeing any

[3:55:10] Voice 31: direction so i'm going to move on all right okay thank you everybody um this brings us to

[3:55:16] Voice 31: To correspondents now, Regional District of Nanaimo Legislative Reform Initiative, and letters from Wilde, Kelly, Foster, Baywater, and Leichter, and Weiler at the end here, Sue Viglo, you've obviously taken some action.

[3:55:42] Voice 31: there is any other direction or action you'd like to take with respect to the correspondence

[3:55:45] Voice 31: other than receive it for information trustee elliott i

[3:55:52] Voice 17: think there needs to be a response

[3:55:54] Voice 17: um to put the whole piece to rest um we keep getting the correspondence which piece of

[3:56:02] Voice 31: correspondence you're

[3:56:03] Voice 31: talking about oh

[3:56:04] Voice 17: sorry um uh for 5.5 and 5.6 the secret

[3:56:09] Voice 17: change and the

[3:56:14] Voice 17: so and we draft a letter and respond to people because they keep asking um a motion

[3:56:22] Voice 31: to draft a letter of response would be the appropriate thing to do i

[3:56:28] Voice 17: move that the chair

[3:56:31] Voice 17: work with staff to draft a letter in response to the correspondence by friends of the gulf

[3:56:43] Voice 17: on society about, what are we calling this?

[3:56:48] Voice 31: So is that 14.55 and

[3:56:50] Voice 17: 14.56?

[3:56:52] Voice 31: Thank you.

[3:56:52] Voice 31: Thank you.

[3:56:53] Voice 31: All right.

[3:57:01] Voice 31: 14.55 and 14.56.

[3:57:14] Voice 31: With the chair.

[3:57:19] Voice 31: Yeah.

[3:57:22] Voice 31: Actually, yeah, staff to work with the chair rather than it being at the end.

[3:57:28] Voice 30: Thank you.

[3:57:42] Voice 31: Do I need a seconder for that?

[3:57:44] Voice 31: Trustee Yates?

[3:57:45] Voice 31: thank you um any discussion you wish to speak to it i think you did really and so uh you wish to

[3:57:52] Voice 31: speak to it 58 the

[3:57:54] Voice 8: question can we get a copy of that when it's ready to go out it would be

[3:57:59] Voice 31: circulated as correspondence from the chair yeah um so any further discussion toasty evans is there

[3:58:09] Voice 18: something that could be drafted that would be a generic response to uh further requests on the

[3:58:15] Voice 18: same subject

[3:58:16] Voice 31: that would be ideal yeah i think thank you for that um did you just copy that

[3:58:22] Voice 31: director freder i just want to make sure that's captured sorry did you capture that the suggestion

[3:58:29] Voice 31: was is that if it was uh the letter was generic it could be used for other responses as necessary

[3:58:35] Voice 31: yes

[3:58:36] Voice 3: we'll work with you to get that and to see whether you're comfortable um with the letter

[3:58:42] Voice 3: letter and the explanation put forward and we would probably attach it there is the summary

[3:58:47] Voice 3: statements on the website so we would put the response letter on the website as a companion

[3:58:54] Voice 3: piece to the to the summary document and i think people would get the whole picture that

[3:58:58] Voice 3: way great i

[3:58:59] Voice 31: think it's important i think i agree that it's important to address this

[3:59:02] Voice 31: we need to get over that hurdle so that we can open the pathway to the policy statement

[3:59:06] Voice 31: amendment with some open clarity so is there any discussion on the motion just

[3:59:16] Voice 31: waiting just in case okay all those in favor please call the vote all those in

[3:59:22] Voice 31: favor please lower your hand any opposed to the motion okay none opposed so that

[3:59:41] Voice 31: carries unanimously I thank you all very much for that nice is there any further

[3:59:48] Voice 31: the direction on correspondence 58 oh sorry

[3:59:56] Voice 6: uh thank you i just wanted to draw

[3:59:57] Voice 6: trustee's attention to the letter from the regional district

[4:00:00] Voice 6: Gopinaymo and the EC's advice to contact the chief executive officer of the RDN if they're

[4:00:08] Voice 6: interested in participating in the legislative reform initiative yes very interesting don't

[4:00:14] Voice 6: want to go into depth today but that's that's where you get more info if you're interested

[4:00:18] Voice 6: thank you thank

[4:00:19] Voice 31: you for raising that Tim is there anything else is it trustee Yates okay

[4:00:23] Voice 31: it and then this

[4:00:25] Voice 8: also relates to the june council and it's just a question um if there is any

[4:00:32] Voice 8: interest at all i did speak to a couple of people during the break of having a guest speaker for a

[4:00:38] Voice 8: lunch half hour talk from west coast environmental law association on the implications of joining the

[4:00:48] Voice 8: sue big oil initiative if there is any interest at all i'll send a letter to the executive committee

[4:00:56] Voice 8: to suggest this if not i won't bother and

[4:01:01] Voice 31: when are you suggesting we do this as a lunchtime

[4:01:05] Voice 8: information session at june council i don't know if that's appropriate or not yeah um

[4:01:13] Voice 31: so it's an open question any support to that for trustee yates to write so i'm going to let you

[4:01:20] Voice 31: uh take the gauge gauge that and write as you see fit okay and we'll see how that plays out um

[4:01:30] Voice 31: is it evans thank you just

[4:01:36] Voice 18: on the previous motion that we just passed i'd also like to identify

[4:01:40] Voice 18: uh 1451 and 1452 are also in response to the mandate question um

[4:01:47] Voice 31: so then you're saying that

[4:01:49] Voice 31: it would be appropriate to circulate that letter to those in no 14.52 not 14 oh okay so claire can

[4:01:59] Voice 31: you just take that we'll just ensure that this letter that we're writing addresses those other

[4:02:03] Voice 31: concerns that we've received in correspondence right

[4:02:07] Voice 30: okay

[4:02:08] Voice 31: do that by general consent um

[4:02:16] Voice 20: Just in relation to item 14.5.7, most of the people on this list correspond with me directly a lot, too, like all these items.

[4:02:29] Voice 20: So I've already responded to 14.5.7 to Dr. Perret about the decisions of council related to that issue, and we will see what comes further.

[4:02:41] Voice 20: but I don't know if the council also wants to do that it's kind of up to you

[4:02:45] Voice 20: I've done the communication I need to do on that council

[4:02:49] Voice 31: you'd like to take any

[4:02:52] Voice 31: further action on the correspondence as just a Morrison pointed out 58 I already

[4:02:58] Voice 8: spoke to my co-trustee Elliott about this earlier I am happy to reply to all

[4:03:04] Voice 8: of the Gabriela people who asked about this just to see where we are at right

[4:03:09] Voice 8: now fair

[4:03:11] Voice 31: enough anything else all right so our next meeting june 18th to 20th on salt spring island

[4:03:22] Voice 31: amazing looking forward to that and council this brings us to the end of our agenda if i'm not

[4:03:26] Voice 31: mistaken and i thank you and i thank you for your patience and i provide apologies if i've offended

[4:03:34] Voice 31: anybody or pushed you too hard it's tough and um i had my own thing going on here as well

[4:03:42] Voice 31: i don't know how that's going to unfold but apologies and so let's uh let's try and keep

[4:03:47] Voice 31: our motions clean and clear and keep the debate civil we've done very well and thank you all for

[4:03:54] Voice 31: being here today and all the great decisions and advancing the budget thank you let's call

[4:03:59] Voice 31: Call for adjournment. All those in favor?