Islands Trust Conservancy Board regular meeting, March 19, 2024

[0:00:04] Trustee Smith (probable): So, welcome everybody. We're going to start with the regular meeting. We've changed the agenda around a little bit to do the closed in-camera meeting first, and I'm now doubly glad we're doing that because Ken will be here for that now.

[0:00:20] Trustee Smith (probable): am so that's excellent

[0:00:20] Trustee Smith (probable): that's really good and uh i know kate said it was because of um

[0:00:26] Trustee Smith (probable): um clear schedule but it's also because i requested to do that because and so i wouldn't

[0:00:32] Trustee Smith (probable): mind some feedback at the end of it i wanted us to have some time to do the harder agenda items

[0:00:38] Trustee Smith (probable): first so we could all have time to speak and really think about what kind of decisions we

[0:00:44] Trustee Smith (probable): want to make and i i feel i've sort of lapsed you a bit because i don't think we've always

[0:00:49] Trustee Smith (probable): made consensus decisions so if we have a little bit more time it might help us to

[0:00:53] Trustee Smith (probable): make consensus decisions. I was hoping that if we did in-camera first on the

[0:00:58] Trustee Smith (probable): hard issues that we could then just all have a chance to voice our opinions. I hope

[0:01:04] Trustee Smith (probable): that's okay and it'll be good to hear at the end if you think that worked or not.

[0:01:07] Trustee Smith (probable): Is this an

[0:01:08] Trustee Smith (probable): experiment? Okay so I guess we'll start with the call to order the

[0:01:14] Trustee Smith (probable): meeting which I'm doing right now and I think Trustee Yates is going to do a

[0:01:18] Trustee Smith (probable): landed on. It is my honor to do that. Thank you, Chair Smith. Good morning, everyone. I have come

[0:01:25] Trustee Smith (probable): here today from Gabriola Island in Snenemoch First Nation Territory, and I'm greeting you from

[0:01:31] Trustee Smith (probable): Metulia in the territory of the Lekwungen-speaking people known today as Esquimalt and Songhees

[0:01:37] Trustee Smith (probable): First Nations. We are here as board members and staff for the Islands Trust Conservancy,

[0:01:43] Trustee Smith (probable): which in July of 2016 adopted a reconciliation declaration worthy of repeating,

[0:01:50] Trustee Smith (probable): for I believe that the Islands Trust Conservancy has made significant steps

[0:01:55] Trustee Smith (probable): to honour our pledge to First Nations in the Islands Trust area.

[0:02:00] Trustee Smith (probable): So that pledge was made almost five years ago now.

[0:02:04] Trustee Smith (probable): The Islands Trust Conservancy acknowledge that the lands and waters of the Salish Sea

[0:02:10] Trustee Smith (probable): have been home to Indigenous people since time immemorial.

[0:02:14] Trustee Smith (probable): We recognize that we are intertwined in the ecosystems

[0:02:18] Trustee Smith (probable): that are the lands, waters, culture, and ecology that embody this place.

[0:02:24] Trustee Smith (probable): The Islands Trust Conservancy strives to create opportunities

[0:02:28] Trustee Smith (probable): for knowledge sharing, understanding, and collaboration

[0:02:32] Trustee Smith (probable): as people come together to care for the special nature of the islands

[0:02:37] Trustee Smith (probable): in the Salish Sea.

[0:02:39] Trustee Smith (probable): The Islands Trust Conservancy is committed to the protection and preservation of this place through ways that respect and honor reconciliation with Coast Salish peoples, and we are grateful in recognizing the past, present, and future knowledge that has been shared by Indigenous people.

[0:03:02] Voice 12: Thank you.

[0:03:03] Trustee Smith (probable): i was reading that the other day because i have it on my bulletin board by my front door and it's

[0:03:09] Trustee Smith (probable): on that beautiful poster with the camas as the border and i i just take a look at that every

[0:03:16] Trustee Smith (probable): once in a while and i thought i think we should just acknowledge this one again

[0:03:20] Voice 12: thank

[0:03:21] Trustee Smith (probable): you so the

[0:03:24] Trustee Smith (probable): first uh quarter of business is to approve the agenda before we go into um the closed meeting

[0:03:31] Trustee Smith (probable): So is there any you all have the agenda this for the regular meeting you all have the agenda in front of you

[0:03:36] Trustee Smith (probable): Is there anything people want to change add?

[0:03:43] Trustee Smith (probable): No, I want to add one thing at the end if we have time

[0:03:47] Trustee Smith (probable): Just to check with people if there's any agenda items that you're already thinking you'd like to have on the next meet

[0:03:53] Trustee Smith (probable): So it might be good to sort of think about that now

[0:03:56] Trustee Smith (probable): So there'd be lots of time for the staff and to prepare

[0:03:59] Trustee Smith (probable): we thought about that so and that's if there's time and I think there will be

[0:04:04] Trustee Smith (probable): time and Coraline are there any public on in the meeting so we don't have

[0:04:14] Voice 5: anybody from the public who has signed into the meeting we may have members of

[0:04:18] Voice 5: the public who

[0:04:19] Voice 5: are watching live okay yeah

[0:04:21] Trustee Smith (probable): okay so then with that there's no

[0:04:24] Trustee Smith (probable): objections to the agenda and just the one small change I've added then I'll

[0:04:29] Trustee Smith (probable): consider the agenda and then we'll go into a closed meeting so I would like to

[0:04:38] Trustee Smith (probable): have someone read the motion to close the meeting it's

[0:04:43] Voice 5: up on the screen if

[0:04:44] Voice 5: anyone's looking can

[0:04:45] Trustee Smith (probable): you can do you want to read it oh oh you're mute you're

[0:04:52] Voice 12: You're mute.

[0:04:53] Voice 2: You need me to make it bigger.

[0:04:55] Voice 1: Sorry.

[0:04:56] Voice 1: Somebody was walking by my window waving, so.

[0:05:02] Voice 12: Sorry.

[0:05:04] Voice 12: I misunderstood.

[0:05:06] Trustee Gauvreau: Okay.

[0:05:07] Trustee Gauvreau: So you don't want to read the motion.

[0:05:10] Trustee Gauvreau: I don't want to.

[0:05:10] Trustee Gauvreau: Okay.

[0:05:11] Voice 12: Yes, at least we'll do it.

[0:05:12] Trustee Gauvreau: I move that the meeting be closed to the public in accordance with the community charter part

[0:05:16] Trustee Gauvreau: Part 4, Division 3, Section 90.1e, the acquisition, the disposition, and the appropriation of land or improvements.

[0:05:26] Trustee Gauvreau: If the Allis Trust Conservancy Board considers that disclosure could reasonably be expected to harm the interests of the Allis Trust Conservancy,

[0:05:33] Trustee Gauvreau: g, litigation or potential litigation affecting the Allis Trust Conservancy,

[0:05:38] Trustee Gauvreau: i, the receipt of advice that is the subject of solicitor-client privilege,

[0:05:44] Trustee Gauvreau: including communications necessary for that purpose and that the staff be

[0:05:49] Trustee Gauvreau: invited to remain in the meeting.

[0:05:52] Trustee Smith (probable): Second. Okay we have a seconder. All those in

[0:05:55] Trustee Smith (probable): favor just raise your hand I guess. Now let's see I guess I can see everybody I

[0:06:00] Trustee Smith (probable): can even see Ken so you don't have to there's nothing electronic. Oh that's

[0:06:04] Trustee Smith (probable): that's good that's better. First I just want to say one thing at the beginning I

[0:06:08] Trustee Smith (probable): want to thank Kate for those the notes she provided so it would be good to hear

[0:06:14] Trustee Smith (probable): from you afterwards so those are items that we might not even have to discuss but they're

[0:06:18] Trustee Smith (probable): short items and she's giving us a bit of a context instead of just the verbal um great so that we can

[0:06:27] Trustee Smith (probable): um i just wonder uh corlin if there's any or kate if there's any uh public and meeting i'd like to

[0:06:34] Trustee Smith (probable): invite them to speak at some point yeah

[0:06:36] Voice 5: again there are no public members in the meeting

[0:06:38] Voice 5: they

[0:06:39] Trustee Smith (probable): may

[0:06:40] Voice 5: be listening to the webinar so

[0:06:41] Trustee Smith (probable): they're on the webinar they don't really want to speak right

[0:06:43] Voice 5: they can't speak we can't elevate them

[0:06:46] Trustee Smith (probable): so if there's anybody on the webinar welcome

[0:06:49] Trustee Smith (probable): that's all i can say and we're getting started again and our first item is the rising report

[0:06:55] Voice 8: we did have one um attendee but they just dropped off so oh okay well

[0:07:01] Trustee Smith (probable): if they come back let us know

[0:07:02] Trustee Smith (probable): we'll be sure to maybe try

[0:07:03] Voice 2: and fit them in they want to

[0:07:05] Trustee Smith (probable): yeah thanks for that okay so rising report

[0:07:10] Trustee Smith (probable): report. And there's two things that we rised and reported. So they're

[0:07:16] Trustee Smith (probable): written there. I don't think

[0:07:17] Trustee Smith (probable): we need to read them. I think we'll probably all remember that. Okay. And we didn't rise and report

[0:07:22] Trustee Smith (probable): anything from the eCAM meeting today. Minutes and resolutions without meetings. Approval of the

[0:07:28] Trustee Smith (probable): January 23rd, 2024 regular meeting minutes. And I did have one correction to that. I didn't

[0:07:37] Voice 5: know

[0:07:38] Trustee Smith (probable): um

[0:07:39] Voice 5: and so she has it it was essentially related to uh comments at the trust council from

[0:07:47] Voice 5: september or december uh

[0:07:49] Trustee Smith (probable): it was anyways i did not speak about that it

[0:07:53] Voice 8: was a

[0:07:55] Voice 8: january meeting

[0:07:55] Voice 8: and it was just removing the reference to the natural area tax exemption program

[0:08:02] Voice 8: in the sentence well

[0:08:05] Trustee Smith (probable): it's it's in the second part like i will be giving that in the future

[0:08:08] Trustee Smith (probable): any other corrections to the minutes no then can i have a motion to approve the minutes

[0:08:20] Voice 6: it's been approved okay

[0:08:21] Trustee Smith (probable): did did corla need to know who proves in seconds i don't know if she

[0:08:26] Trustee Smith (probable): heard that

[0:08:27] Voice 8: so

[0:08:28] Trustee Smith (probable): i don't need to know who

[0:08:29] Voice 8: approves in seconds just that it's passed okay great that's

[0:08:32] Trustee Smith (probable): great all those in favor it's unanimous thanks everybody so the next one is items for approval

[0:08:44] Trustee Smith (probable): so this is great because we still have Claire here and the first item is the ITC plan the

[0:08:50] Trustee Smith (probable): minister's response and the project charter I expected this might have a bit of discussion or

[0:08:55] Trustee Smith (probable): I could be wrong so who wants to introduce that is that you I

[0:08:59] Voice 5: think I'll take that but I'm happy

[0:09:02] Voice 5: to have Clara leap in if she has anything to add. I'll make sure I give that space.

[0:09:17] Voice 5: So on January 29th the board received a response regarding the ITC plan and for those who are

[0:09:25] Voice 5: present online and for the record essentially the minister declined to approve the ITC plan

[0:09:30] Voice 5: and requested that the board essentially do further engagement with First Nations on the

[0:09:37] Voice 5: next iteration of the plan which she would like to see um in the beginning or before the beginning

[0:09:44] Voice 5: of 2026 um in the so the the letter that was provided and it's it's in your package was very

[0:09:53] Voice 5: focused on new acquisitions going forward and as um any and did mention that anything that is

[0:10:00] Voice 5: currently underway can continue and remain underway um but that any new um acquisitions

[0:10:07] Voice 5: or covenants needed to come to the minister essentially for review before the board

[0:10:13] Voice 5: signs off on them essentially. I've had further conversations with the minister's office about

[0:10:19] Voice 5: what that means and essentially what they've come back with is that they would like early

[0:10:24] Voice 5: information that we've received an application but essentially they will start reviewing it

[0:10:28] Voice 5: after the board has reviewed it and agreed to move forward with it and after First Nations

[0:10:34] Voice 5: have had a chance to engage on it and provide their input.

[0:10:39] Voice 5: So the way the board's current policies go,

[0:10:41] Voice 5: you receive it, you review it,

[0:10:44] Voice 5: you approve moving forward and direct staff

[0:10:46] Voice 5: to move forward on an application.

[0:10:47] Voice 5: We will then refer it to First Nations for comment.

[0:10:52] Voice 5: And once we have your approval and First Nations comments,

[0:10:56] Voice 5: we will then go back to the minister

[0:10:57] Voice 5: and provide that to them and ask them to do further review.

[0:11:00] Voice 5: view. At which point, depending on what the minister's office says, we will likely continue

[0:11:05] Voice 5: to engage with the landowner and come back to you with the final transfer agreement or conservation

[0:11:11] Voice 5: covenant depending and ask you to move forward. In this RFD, we did note that there was a little bit

[0:11:18] Voice 5: of lack of clarity on whether acquisitions included conservation covenants. And the

[0:11:24] Voice 4: minister's

[0:11:24] Voice 5: office did come back yesterday to confirm that they include conservation

[0:11:29] Voice 5: covenants as acquisitions

[0:11:30] Voice 4: so

[0:11:31] Voice 5: includes all of the work we do in terms of land

[0:11:35] Voice 5: securement the the other two pieces I just wanted to flex that's related to

[0:11:43] Voice 5: land securement the other things that the ITC plan authorizes the board to do

[0:11:47] Voice 5: is manage land and also to invest funds and the minister's

[0:11:51] Voice 5: letter was silent on

[0:11:52] Voice 5: these two items so part of the recommendation to the board is that you

[0:11:56] Voice 5: make and we have already communicated this with staff but essentially that you make a formal

[0:12:00] Voice 5: request to the minister to ask you know can you proceed with land management or do they want to

[0:12:05] Voice 5: see plans for land management going forward on covenants and acquisitions and similarly we've

[0:12:11] Voice 5: asked if we can have permission you know whether they would what we're suggesting is that you act

[0:12:15] Voice 5: ask if we could have permission to invest funds as per the trustee act um to allow us to continue

[0:12:23] Voice 5: to invest our funds and to grow those funds over time. Okay, so in addition to those, so that's

[0:12:32] Voice 5: related to the first piece of the resolution. The second piece that we're asking for is endorsement

[0:12:37] Voice 5: of changes to the ITC project charter or the project charter for the ITC plan. And those have

[0:12:45] Voice 5: been provided to you as an attachment and have been highlighted in red on that document. I'll

[0:12:53] Voice 5: pull it up for you

[0:12:54] Voice 12: um

[0:12:55] Voice 5: essentially we've just added some background to indicate that the minister

[0:12:59] Voice 5: declined to approve the interim plan and has asked us to take more time to adequately engage with

[0:13:03] Voice 5: first nations um and then i have done a little bit and and just so that you know these project

[0:13:11] Voice 5: charters are designed to be a really high level view of a project um so that you know the work

[0:13:16] Voice 5: plan overviews and um and the budget items are very broad um

[0:13:21] Voice 4: but

[0:13:22] Voice 5: essentially we're asking for

[0:13:24] Voice 5: your endorsement of you know working towards first nations engagement plan um being complete uh that

[0:13:32] Voice 5: the first nations engagement occur between april this year and april next year um that some of that

[0:13:40] Voice 5: that overlap with ITC plan development, which is we're hoping we can begin in January next year

[0:13:48] Voice 5: in hopes that we can then return to nations as part of that large window of time with them to

[0:13:53] Voice 5: say, hey, does this match what you have told us in our discussions with you? And then we move

[0:13:59] Voice 5: towards approval in April 2025. And the reason for that early approval is so that we can then,

[0:14:06] Voice 5: And as per our internal policies, go for referral to local trust committees, Bowen Island Municipality, Trust Council and other conservancy partners.

[0:14:15] Voice 5: And from our experience, that takes several months just because

[0:14:19] Voice 5: of the scheduling of meetings.

[0:14:21] Voice 5: So being done by April 30th would allow us the needed amount of time to do that before returning to the board with a final draft for approval and to send to the minister's office.

[0:14:33] Voice 5: I have some concerns with the tightness of this timeline it's set up as if we are following the

[0:14:41] Voice 5: minister's request for that 2026 beginning and so the board part of the recommendation is the

[0:14:48] Voice 5: board may want to request an extension to that deadline and then we would adjust this depending

[0:14:56] Voice 5: depending on that. For budget, just so you know, we're planning on a budget of around $35,000.

[0:15:04] Voice 5: $20,000 of that has been approved by Trust Council at its meeting last week. Yes, thank you to those

[0:15:11] Voice 5: who were...

[0:15:12] Trustee Smith (probable): But just to clarify, the $10,000 was still left over from previous, that's been put

[0:15:17] Trustee Smith (probable): into surplus. Yeah,

[0:15:18] Voice 5: and so we're pulling that piece from surplus, and then $10,000 is coming

[0:15:22] Voice 5: from a grant that we had so

[0:15:25] Trustee Smith (probable): we only have 20 000 info not previous 10 000 plus 20.

[0:15:29] Voice 5: that's right

[0:15:30] Voice 5: and then what i'm proposing is that we also pull 15 000 from other budget lines that the board has

[0:15:37] Voice 5: um as

[0:15:38] Trustee Smith (probable): needed because that 20 000 is not really new money it's like 10 000 left over

[0:15:43] Voice 5: and 10 000

[0:15:44] Voice 5: from the grant

[0:15:45] Voice 5: yeah yeah so if we and at this point we're not certain what we will need in

[0:15:51] Voice 5: in terms of funds for First Nations to engage,

[0:15:55] Voice 5: I've been having conversations

[0:15:57] Voice 5: with the director of trust area services

[0:15:59] Voice 5: around what the policy statement has required.

[0:16:02] Voice 5: And so I think we're within those windows

[0:16:06] Voice 5: based on what's happening there.

[0:16:08] Voice 5: But if it looks like we're getting a lot of uptake

[0:16:11] Voice 5: and we require more funds, we will likely come back to you.

[0:16:15] Voice 5: And then the course of action would be to make her

[0:16:17] Voice 5: either find money within your budgets

[0:16:20] Voice 5: or go back to executive committee

[0:16:22] Voice 5: and see if they're willing to adjust those budgets.

[0:16:27] Trustee Smith (probable): May I ask a question?

[0:16:28] Trustee Smith (probable): Yeah, go ahead.

[0:16:30] Trustee Smith (probable): So I'm just looking at the coordination support,

[0:16:35] Trustee Smith (probable): page 19 sort of described who you'll be working with.

[0:16:39] Trustee Smith (probable): Are you also able to work

[0:16:43] Trustee Smith (probable): with the new administrative coordinator function,

[0:16:46] Trustee Smith (probable): function, the Islands Trust, the full-time position that we've been trying to fill for

[0:16:51] Trustee Smith (probable): a year, that was sort of a coordination function, and I thought there was going to be

[0:16:55] Trustee Smith (probable): basically anything to do with First Nations engagement and referrals and coordination of

[0:17:00] Trustee Smith (probable): all those pieces.

[0:17:01] Voice 9: So before that position started, I'm reluctant to commit the time to,

[0:17:05] Voice 9: because the Conservancy has an administrative assistant, and the role of that position for

[0:17:11] Voice 9: the Conservancy at this time will be the establishment of a database to manage the

[0:17:15] Voice 9: contacts produce the content when you want to do a mail merge it will produce the the contacts that

[0:17:20] Voice 9: you need and bring them up to date to provide the structure of the support yeah i do still see the

[0:17:24] Voice 9: conservancy being the primary developer of the letters right yes

[0:17:29] Voice 9: yeah um yeah so at this point

[0:17:31] Voice 9: i think it's still realized generally within the conservancy once that position's up and moving

[0:17:36] Voice 9: and certainly we can have see how full it is and then have further conversation

[0:17:40] Trustee Smith (probable): we're not talking

[0:17:41] Voice 9: two different databases.

[0:17:42] Voice 9: No, it's going to be

[0:17:43] Trustee Smith (probable): one database for all. Thank you. It's such a crucial

[0:17:46] Trustee Smith (probable): piece to have coordination between the Conservancy and the

[0:17:50] Trustee Smith (probable): Trust that some folks don't understand how

[0:17:53] Trustee Smith (probable): that's linked, but I think in this critical area of prestations and engagement. Yeah, I'm excited

[0:17:58] Trustee Smith (probable): for that project

[0:17:59] Voice 9: for sure. Josh wants to fill that role and get going.

[0:18:02] Trustee Smith (probable): Okay, sorry. I have one question

[0:18:05] Trustee Smith (probable): to um in this first year like uh where the engagement happens is that all we're doing

[0:18:12] Trustee Smith (probable): on the um itc five-year plan is first nations engagement is that the idea except for next

[0:18:19] Trustee Smith (probable): january to march we start the

[0:18:21] Voice 5: running yeah what we've heard from nations is they want early

[0:18:24] Voice 5: engagement which we understand to mean we have not put pen to paper we are going to speak with

[0:18:29] Voice 5: them on their wishes and so no I'm not anticipating any writing occurring perhaps in December if

[0:18:36] Voice 5: there's time but probably January February being the larger time frame and I guess that alludes to

[0:18:43] Voice 5: another thing that I should let you know about before and then I'll turn it over for further

[0:18:48] Voice 5: questions is that this will take a lot of my time in particular and some administrative support as

[0:18:54] Voice 5: as well. And so one of the cautions in this RFD is that it does preclude the board moving forward

[0:19:02] Voice 5: with a few things. It will delay further review of new policies. So we do have on our docket

[0:19:09] Voice 5: working on risk policies. And so I'm anticipating moving forward on that fairly soon, you know,

[0:19:16] Voice 5: that will come to the board. But after that, it's likely we will not be have the time or the

[0:19:20] Voice 5: the ability to work on new revisions of policy.

[0:19:23] Voice 5: It'll also delay the development of our reconciliation action plan,

[0:19:27] Voice 5: but I do think that it will inform that plan once we get going.

[0:19:32] Voice 5: To the point around the contact relationship management database,

[0:19:35] Voice 5: it's going to delay our transition to that.

[0:19:38] Voice 5: So we will still be working in the sort of old spreadsheet format of some of

[0:19:43] Voice 5: the First Nations information,

[0:19:46] Voice 5: information. Although we do have our own CRM product that we use for donors and things like

[0:19:53] Voice 5: that. And it will reduce our hours available for any work that the CAO and the director of trust

[0:19:59] Voice 5: area services have, particularly on things like provincial funding support for ITC. So, and a few

[0:20:06] Voice 1: other things

[0:20:07] Voice 5: that are listed there. So I did want to just really, I think this is important work and

[0:20:11] Voice 5: we should move forward. And so the recommendation stands that we move forward on this because it's

[0:20:14] Voice 5: a fairly critical component of ITC work but it will it will mean that if you make requests of

[0:20:21] Voice 5: my time going forward I will likely say okay what in this plan do you want to defer because it will

[0:20:26] Voice 5: take some some time and yeah

[0:20:29] Trustee Smith (probable): so I have a question about that so we're really lucky we did get the

[0:20:34] Trustee Smith (probable): funding for the new position which is

[0:20:36] Trustee Smith (probable): the operational manager that we're calling operational

[0:20:39] Trustee Smith (probable): we're calling it a team lead yeah project

[0:20:41] Trustee Smith (probable): management team lead project management team

[0:20:44] Trustee Smith (probable): okay so that uh i'm super excited about that and that will take a lot of work off your level

[0:20:51] Trustee Smith (probable): because you won't be managing all the people on the operational side so that's super exciting

[0:20:56] Trustee Smith (probable): so it means to me uh that's great so it means that you do have more time freed up for this

[0:21:02] Trustee Smith (probable): kind of stuff with

[0:21:03] Voice 5: the exception that it actually in the interim creates a larger burden of work

[0:21:08] Voice 5: because I do need to create the job description move it through classifications post it hire

[0:21:14] Voice 5: trained so

[0:21:15] Trustee Smith (probable): I thought we oh no we don't we just got money okay so yeah

[0:21:18] Voice 5: of course yeah so I'm not

[0:21:19] Voice 5: anticipating any real relief from that until maybe the winter so it coincides it overlaps

[0:21:25] Voice 5: with this that's

[0:21:28] Trustee Smith (probable): amazing but can I just ask one other question on that um because that's so much

[0:21:35] Trustee Smith (probable): for like just the i've been there i know that's a lot of work um is it possible for one of your

[0:21:43] Trustee Smith (probable): staff to have like a interim position in that position like is it possible to do that to have

[0:21:51] Trustee Smith (probable): someone acting in that position just to a give them a higher level experience and b uh to relieve

[0:22:00] Trustee Smith (probable): you something would that even really i'll

[0:22:02] Voice 9: just throw that

[0:22:03] Trustee Smith (probable): out there and

[0:22:03] Voice 9: i don't know if there's

[0:22:05] Trustee Smith (probable): So I

[0:22:05] Voice 9: can start with answering that is not until it's been classified, we can't put anyone in it

[0:22:11] Voice 9: until such time as it's been classified and so on. Then decisions around whether to whether and

[0:22:15] Voice 9: how to post a position are up to the CAO. So neither of us can say assertively we'll have a

[0:22:21] Voice 9: new CAO likely in that space around so whether we can run an internal competition, whether it has

[0:22:26] Voice 9: to be external, those are all decisions made by the chief administrative officer. So certainly

[0:22:30] Voice 9: Certainly internal competition is something that could be considered.

[0:22:33] Voice 9: There has generally been a principle that we go external where possible to

[0:22:36] Voice 9: promote inclusion, diversity, you know, fresh voices in the organization,

[0:22:40] Voice 9: but we can't commit at this time to what that would look like because it is,

[0:22:45] Voice 9: that's a reserved function of the chief administrative officer.

[0:22:51] Trustee Smith (probable): Okay.

[0:22:53] Trustee Smith (probable): Quick question while we're talking about reduced work.

[0:22:58] Trustee Smith (probable): I don't, I think we can't have really a big discussion on this right now,

[0:23:02] Trustee Smith (probable): but your fourth bullet there reduce hours available for the provincial funding support for the itc

[0:23:08] Trustee Smith (probable): um there was quite a bit of discussion at trust council about this which i'm sure you heard

[0:23:14] Trustee Smith (probable): and um i think it was um trustee stanford who made a really good

[0:23:21] Trustee Smith (probable): pitch um saying that yes there there's certainly um this would be the avenue to

[0:23:29] Trustee Smith (probable): to approach the province for, you know, more support for the Islands Trust more generally,

[0:23:34] Trustee Smith (probable): but there has to be a lot of strategy and thought put into that, and what are the future

[0:23:39] Trustee Smith (probable): implications for the Islands Trust, and all the other pieces, so I still want to do some

[0:23:45] Trustee Smith (probable): background thinking of that, and it's the place for that ITC-EC board meetings, we, or, you know,

[0:23:52] Trustee Smith (probable): we keep this as a standing agenda item to kind of discuss, because we're talking in the future

[0:23:58] Trustee Smith (probable): of the islands trust broadly and how do we support the whole governance um what is the direction the

[0:24:03] Trustee Smith (probable): province wants to go they're giving us very strong signals about how they want to incorporate

[0:24:09] Trustee Smith (probable): indigenous perspectives on on our work we're going to need funding for that we cannot keep taxing

[0:24:18] Trustee Smith (probable): island trust area taxpayers to do this capacity work for if we're moving towards co-governance

[0:24:25] Trustee Smith (probable): and you're more involved in those conversations of course but so this is not a piece that we can

[0:24:30] Trustee Smith (probable): leave aside and just go okay we'll approach the province in two or three years we have to start

[0:24:36] Trustee Smith (probable): doing the thinking somehow now and come up with this strategy but it's there's a process there's

[0:24:46] Trustee Smith (probable): a work they've got to work through a lot of the structural issues I think so I'm I recognize this

[0:24:51] Trustee Smith (probable): isn't your you're saying you're not going to be able to do that work which i totally respect it's

[0:24:57] Trustee Smith (probable): where does it get done

[0:24:59] Voice 5: um so for the chair i think that might be a question for director

[0:25:05] Voice 9: you get all the fun ones yeah so

[0:25:07] Voice 9: a big ask of the province requires a lot of preparation to do

[0:25:12] Voice 9: properly

[0:25:13] Voice 5: to have a

[0:25:13] Voice 9: thorough research the various you know a campaign basically built all solid

[0:25:18] Voice 9: solid arguments, financial analysis, all of it done. Our challenge is resources. So as the

[0:25:24] Voice 9: director, typically, this might be something the CAO would ask me to be involved in and lead,

[0:25:28] Voice 9: but I've got the policy statement project, which is going to dominate at the very least the next

[0:25:31] Voice 9: few months, I would say. We also now have the CAO leaving in June. This is not, as I understand it,

[0:25:37] Voice 9: been assigned to him as a priority initiative before that person leaves. Then we have a new

[0:25:40] Voice 9: chief administrative officer coming in. So in the next six months, we're going to be challenged to

[0:25:47] Voice 9: advance this i think oh for sure um yeah so i would just flag that so and then you as a board

[0:25:52] Voice 9: have to decide is this is this a strategic priority of the board or is it really a funding

[0:25:57] Voice 9: issue of trust council which which which staff should be allocated to advancing that initiative

[0:26:05] Voice 9: um as a board you've heard like if you choose have you been directed by the minister to

[0:26:09] Voice 9: undertake the work conversation engagement you don't really have the resources to advance it

[0:26:13] Voice 9: no so it should probably go back to executive committee and trust council for them to identify

[0:26:18] Voice 9: the resources necessary to prepare an ask to the

[0:26:21] Voice 9: province um the other consideration for trust

[0:26:24] Voice 9: council will be is the conservancy the best you know there's a potential avenues for asking for

[0:26:30] Voice 9: support count support conservancy may be the most effective but it may not particularly because you

[0:26:36] Voice 9: now don't have an improved plan for a number of years you may not be seen as the most likely

[0:26:40] Voice 9: approach it may be first nations engagement generally as we've already seen we had some

[0:26:46] Voice 9: success receive funding there it could be for policy statement implementation the province

[0:26:52] Voice 9: in the 90s gave half a million dollars for that so there's precedent it could be for just trying

[0:26:57] Voice 9: to get a special purpose annual grant there's a number of different approaches it may or may not

[0:27:02] Voice 9: be that the conservancy at this point in time is the best one

[0:27:04] Trustee Smith (probable): but

[0:27:06] Voice 9: i do anticipate i want to

[0:27:07] Voice 9: to tamper everyone's expectations that staff are going to get to this no

[0:27:10] Trustee Smith (probable): i understand that

[0:27:11] Trustee Smith (probable): but i'm

[0:27:12] Trustee Smith (probable): just flagging it as this is a structural issue that we keep hitting that keeps our budgets

[0:27:19] Trustee Smith (probable): low that keeps trust area services and the conservancy struggling in part because the

[0:27:25] Trustee Smith (probable): bim tax levy and all those other things like there's so as the executive committee liaison

[0:27:29] Trustee Smith (probable): i'm acutely aware we have to move the conversation forward internally to discuss how how is this

[0:27:36] Trustee Smith (probable): going to be strategized what are the future implications so totally not your job i'm just

[0:27:41] Trustee Smith (probable): saying there's and and i personally think we should hire a consultant somebody who's worked

[0:27:46] Trustee Smith (probable): for the province who is a policy worker who is focused on that and has these relationships it

[0:27:52] Trustee Smith (probable): cannot be our inside staff tap so that's toby out on that subject i agree so this raises an issue

[0:28:03] Trustee Smith (probable): you like it is related to this for sure um so we do always hear and it's quite valid if you do this

[0:28:10] Trustee Smith (probable): staff doesn't have time for that you know so

[0:28:12] Trustee Smith (probable): but we've never talked as a board as what are our

[0:28:15] Trustee Smith (probable): priorities so we know the staff's priorities and that's important to understand

[0:28:20] Voice 12: but

[0:28:21] Trustee Smith (probable): they don't know

[0:28:22] Trustee Smith (probable): our priorities and we don't know our priorities because we haven't talked about it and so i think

[0:28:26] Trustee Smith (probable): when i think about new business i think that we need to have an agenda item that would be as

[0:28:31] Trustee Smith (probable): as difficult probably as what we just talked about before on what are our priorities because that

[0:28:39] Trustee Smith (probable): could influence the staff on you know you do this you can't do this and it might be different and

[0:28:46] Trustee Smith (probable): then we would have to resolve why there are differences and what's practical and what's not

[0:28:52] Trustee Smith (probable): but I just throw that out there what you think about that because I think that in order to move

[0:28:57] Trustee Smith (probable): move ahead like this yeah we have to know as a board yeah what we prioritize and I don't know

[0:29:03] Trustee Smith (probable): that interesting yeah so I'm just wondering what you think about me putting that as new business

[0:29:10] Trustee Smith (probable): for the next agenda would be a prioritization discussion of the board well

[0:29:15] Trustee Smith (probable): it's kind of tricky

[0:29:16] Trustee Smith (probable): because I think like director freighter said we've got this I mean the lack of a plan means we need

[0:29:22] Trustee Smith (probable): to focus on the plan yeah because we can't do any work at under whatever we can maintain work right

[0:29:30] Trustee Smith (probable): so i think expanding our workload or what do we want to focus on do we actually have that luxury

[0:29:36] Trustee Smith (probable): at this point well this is the kind of thing like i'm thinking well it's so important to have a plan

[0:29:43] Trustee Smith (probable): yeah that maybe we don't have any new covenants period maybe that's not our priority for the next

[0:29:50] Trustee Smith (probable): year maybe we don't have any new I'm not saying these are what I think I'm just

[0:29:54] Trustee Smith (probable): saying these are all the possibilities if it's a big priority to have the plan

[0:30:00] Trustee Smith (probable): then maybe we should ask staff to, you know, just reorient for a time being onto something

[0:30:06] Trustee Smith (probable): completely different, because it's so important. But I don't know the answer to that until we've

[0:30:11] Trustee Smith (probable): had that discussion. So that's why I'm putting it out there. And I don't know anything. So I'll

[0:30:16] Trustee Smith (probable): leave it there as something we can discuss when we get to new business. But I think it's so hard

[0:30:22] Trustee Smith (probable): to have this discussion without that discussion. Yeah. So I have another question in this discussion.

[0:30:28] Trustee Smith (probable): um because i um you know we're being asked to defer the five-year plan for another year

[0:30:37] Trustee Smith (probable): possibly and i'm very worried about that even though it's a totally legitimate request because

[0:30:43] Trustee Smith (probable): the minister took a year to answer us we would have already been going ahead with this if we

[0:30:49] Trustee Smith (probable): hadn't had that on the other hand we're operating without a plan and the minister said i want a

[0:30:56] Trustee Smith (probable): a 2016 to 2030 plan and we're going to say well we want to give you a 2017 to 2031 plan that would

[0:31:06] Trustee Smith (probable): be it

[0:31:06] Voice 5: would be a 2027 oh sorry 20 yeah you're a decade behind yeah yeah exactly so i'm not

[0:31:15] Trustee Smith (probable): comfortable with making that decision but other people might think differently um i'm just worried

[0:31:21] Trustee Smith (probable): about making that decision because we're already operating without a plan and i'm not sure i mean

[0:31:28] Trustee Smith (probable): that the first nations part is the hardest part the rest we have a plan and we'll probably have to

[0:31:36] Trustee Smith (probable): update it incorporate you know policies that reflect what the um we hear from first nations

[0:31:43] Trustee Smith (probable): etc but it's not like we're starting without anything written we have something written

[0:31:48] Trustee Smith (probable): which is always the first hardest step that we can revise i think unless it becomes so different

[0:31:54] Trustee Smith (probable): right so my personal opinion but i'm always happy to be disagreed with is that i'm not comfortable

[0:32:02] Trustee Smith (probable): with deferring it to 2027 i don't agree with that yeah

[0:32:09] Voice 5: she's yeah sorry i put it up on the

[0:32:11] Voice 5: board there it's uh one a an

[0:32:14] Trustee Smith (probable): extension of the dim that's a whole year um

[0:32:21] Voice 5: if i made you yeah

[0:32:23] Voice 5: we could if the board is uncomfortable with that extension at this time we could begin the first

[0:32:30] Voice 5: nations engagement and depending on the trajectory of that come back to you in october or november

[0:32:38] Voice 5: if we need more time if it looks like it's taking if nations want longer to to review

[0:32:45] Voice 5: materials and things like that yeah

[0:32:48] Trustee Smith (probable): like i like that because i'd be more comfortable going to

[0:32:50] Trustee Smith (probable): the minister to say well we started the engagement and they need more time and that's why we need

[0:32:56] Trustee Smith (probable): more time rather than saying at the beginning we need more time but we haven't started yet so we

[0:33:01] Trustee Smith (probable): don't you know there's

[0:33:03] Trustee Smith (probable): no like strong justification at this point but there could be in the future

[0:33:07] Trustee Smith (probable): yeah may a potential response well obviously we'll we haven't responded to the letter and said thank

[0:33:14] Trustee Smith (probable): you and all

[0:33:15] Voice 12: of that, and

[0:33:16] Trustee Smith (probable): our intention would be to start engaging with First Nations right away,

[0:33:21] Trustee Smith (probable): but perhaps we could flag that to the Minister, you know, we want to meet the deadline of January

[0:33:30] Trustee Smith (probable): 1st, 2026, but may come back to you for an extension if it looks like engagement's taking

[0:33:35] Trustee Smith (probable): a longer time, and just sort of, because if she took a year to get back to us, we can sort of

[0:33:41] Trustee Smith (probable): signal if we come back to you for an extension um if it's taking longer just to grant that

[0:33:48] Trustee Smith (probable): just to be aware of it heads

[0:33:51] Voice 5: up heads up there

[0:33:52] Voice 5: you go thank you plain speak

[0:33:53] Trustee Smith (probable): yeah what do you

[0:33:55] Trustee Smith (probable): think i made that i

[0:33:56] Voice 5: think that's a reasonable way to go um and what i would say rather than

[0:34:01] Voice 5: crafting all of that information into the resolution staff can work on a letter that

[0:34:07] Voice 5: kind of encapsulates that and it would

[0:34:09] Voice 5: be signed by the chair so the chair would have a chance to

[0:34:12] Trustee Smith (probable): review

[0:34:13] Voice 5: it to make sure the language is consistent with what i

[0:34:15] Trustee Smith (probable): agree with not asking for an extension

[0:34:17] Trustee Smith (probable): until we've done some work yeah okay so i like that as a so can you would be i can't

[0:34:26] Trustee Smith (probable): um anything else i i had also raised the issue that um in this charter there's a like how much

[0:34:33] Trustee Smith (probable): time it's going to take and I

[0:34:34] Trustee Smith (probable): didn't it's 70 hours of Kate's times and which I looked into the I know

[0:34:41] Trustee Smith (probable): I am a bit of a numbers nerd sorry to disguise but they work 1680 hours a year so that turns

[0:34:47] Trustee Smith (probable): out to four percent of Kate's time and to one point something percent of the staff each half

[0:34:55] Trustee Smith (probable): time and I thought that wasn't enough for something as big as First Nations engagement

[0:35:01] Trustee Smith (probable): but i've thought about and i raised that with with kate you know just

[0:35:06] Trustee Smith (probable): privately but i've thought

[0:35:07] Trustee Smith (probable): about that um since and i think it might be enough time if you uh because what we're really doing is

[0:35:15] Trustee Smith (probable): waiting for a response a lot of calling following up but um it's not till we get a response that we

[0:35:24] Trustee Smith (probable): have anything like really big to incorporate then that takes a lot of strategic thinking

[0:35:30] Trustee Smith (probable): yeah so it might be enough time I'm just uh raising that because I had to first thought

[0:35:36] Trustee Smith (probable): well you know I'm

[0:35:38] Voice 12: sorry I looked up how many hours

[0:35:43] Voice 12: anyways I knew about this for another I used to be a revisionist and

[0:35:48] Voice 4: had

[0:35:49] Voice 12: stuff so I know

[0:35:50] Trustee Smith (probable): a little bit about this but anyways um so I don't know what people think about if it's enough time

[0:35:55] Trustee Smith (probable): that was my initial reaction then I you know after listening to Kate I sort of thought about it a bit

[0:36:01] Trustee Smith (probable): and do

[0:36:02] Voice 6: you have any idea of how you're going to go about this

[0:36:05] Voice 6: um

[0:36:05] Voice 5: yes I have a half written letter already and essentially I think what we'll do is we'll keep

[0:36:16] Voice 5: it really open describe the type of work we do probably do a little one pager about the ITC and

[0:36:21] Voice 5: and our business say that we work through a plan that's approved by the minister and we'd like to

[0:36:28] Voice 5: engage early and then we thought we would set parameters about what what kinds of pieces we

[0:36:34] Voice 5: are able to discuss and what the scope of the discussion could be but in particular state so

[0:36:41] Voice 5: we have heard from some nations that they would like free prior and informed consent of our

[0:36:47] Voice 5: our projects before we move forward on them and our understanding is it's not our position to

[0:36:53] Voice 5: talk about that it's the position of the crown to talk about that and so i think we will likely say

[0:37:02] Voice 5: we're not really able to talk about these types of topics um but if you would like to raise that

[0:37:08] Voice 5: with the province here are your ministerial contacts essentially um so that is the direction

[0:37:15] Voice 5: we were going I would say it's not written yet but again it's a letter that would be signed by

[0:37:19] Voice 5: the chair and so it will be you know sent through the chair to make sure she's comfortable with it

[0:37:25] Voice 5: yeah

[0:37:26] Voice 6: so it will be um um an effort to have first nations um involved with us engage with us

[0:37:39] Voice 6: um in a general way rather than just responding to referrals yes

[0:37:46] Voice 5: so this is not meant to be a

[0:37:47] Voice 5: referral of a plan what we have burned through our last exercise is that they would like to

[0:37:54] Voice 5: co-craft some of them not all of them because they're all different nations we had feedback

[0:37:58] Voice 5: that was different from different nations but there are nations that would like to co-craft

[0:38:02] Voice 5: a document with us. And so it would be inviting them to do that for those that would like to take

[0:38:10] Voice 5: us up on that offer, sitting down with them and coming up with what our mutual priorities might

[0:38:16] Voice 5: be, and then trying to craft that into the document as we go. From the work that has been

[0:38:23] Voice 5: done on the policy statement, you know, we have something, we have over 30 nations that we

[0:38:28] Voice 5: we typically reach out to and we've had for us when we did the initial ITC plan I think we had

[0:38:35] Voice 5: six nations that responded with comments.

[0:38:37] Voice 6: Six of 30.

[0:38:38] Voice 5: Yeah and for the policy statement I think

[0:38:41] Voice 5: they're sitting at more like nine so we're anticipating at least that kind of uptake

[0:38:47] Voice 5: which I think we can manage under the scope that we've described if we suddenly get if for some

[0:38:53] Voice 5: some reason this is more interesting to nations we may get larger uptake and then we would have

[0:38:58] Voice 5: to come back to the board and possibly to executive committee for further direction

[0:39:03] Voice 5: i

[0:39:04] Trustee Smith (probable): think i did tell you that walrus whatever they stand for that new ministry they did a co-writing

[0:39:11] Trustee Smith (probable): for the coastal management plan and i did go to the consultation for us actually and they said

[0:39:17] Trustee Smith (probable): they'd never do it again although i will say they got a great plan it was so much better having been

[0:39:22] Trustee Smith (probable): been co-written it was so different but it was so much work because there were so many writers

[0:39:28] Trustee Smith (probable): with different styles and different ways of thinking and different ways of knowing and you

[0:39:35] Trustee Smith (probable): know um that it was like really difficult although they came up with something really good but so i

[0:39:41] Trustee Smith (probable): don't know um just something to think about but you might talk to them uh in terms of what did

[0:39:47] Trustee Smith (probable): did work you know and why why would they say that in a consultation that they never do it again

[0:39:53] Trustee Smith (probable): but I don't know if they really meant that they were just exhausted by the time they got to that

[0:39:58] Trustee Smith (probable): so it's not that it was an unhappy thing it was just it it takes so long and it's so difficult

[0:40:05] Trustee Smith (probable): and there's so much learning and then there's the whole urgency thing Toby that you talked about

[0:40:09] Trustee Smith (probable): about before so um i don't know if there's a something to avoid maybe we want to offer them

[0:40:17] Trustee Smith (probable): to co-write it i don't know well and there's different well co-write the plan but what about

[0:40:25] Trustee Smith (probable): an interim step before that asking do you want to work on an agreement for how you can vote together

[0:40:32] Trustee Smith (probable): like where the process is and in each nation is is different and is that different places but this

[0:40:39] Trustee Smith (probable): this is what Jan's trust and Landy's planning is working on, from what I understand, is

[0:40:47] Trustee Smith (probable): you started, we're starting the conversation in the realm of, well, how, how, how can we

[0:40:53] Trustee Smith (probable): facilitate working together if they're a very, you know, relatively under-resourced nation with

[0:40:59] Trustee Smith (probable): capacity issues? Sometimes it's funding, so they can come to the table, but sometimes it's

[0:41:04] Trustee Smith (probable): other things so um asking for an agreement on how do we want to work together and what are

[0:41:12] Trustee Smith (probable): setting those expectations i think um could maybe help because if nations are flexing their muscles

[0:41:20] Trustee Smith (probable): of like you know what free prior and informed consent and then we just say we can't do that

[0:41:25] Trustee Smith (probable): but what's the positive like what are we you know what are we working towards um in terms of an

[0:41:32] Trustee Smith (probable): agreement because I think most nations recognize we're not there yet you know we're going to work

[0:41:36] Trustee Smith (probable): towards co-governance but if the entire conversation is just about co-governance we're not set up for

[0:41:42] Trustee Smith (probable): that frankly I don't think but what is the in between and that may be different for every

[0:41:50] Trustee Smith (probable): nation that we're engaging with yeah and that could structure engagement agreements for all

[0:41:56] Trustee Smith (probable): of our other work it could inform our referral processes and

[0:41:59] Voice 9: and our other pieces does that make

[0:42:01] Voice 9: sense coming in a little bit late

[0:42:03] Trustee Smith (probable): apologies i

[0:42:04] Voice 9: had to step away there um i heard engagement

[0:42:07] Voice 9: agreements yeah

[0:42:08] Trustee Smith (probable): i was asking if if in addition so i guess charles asked the question well how do you

[0:42:14] Trustee Smith (probable): envision going about this and sort of drafting a letter um right so could i asked is there a way

[0:42:25] Trustee Smith (probable): that we could ask how do you want to be engaged with in that process can we come up with some

[0:42:30] Trustee Smith (probable): some kind of agreement that sets the expectations and our ability so that we can meet some in some

[0:42:36] Trustee Smith (probable): way what each nation would be asking for

[0:42:39] Voice 5: so just to catch you up i did kind of give a summary of

[0:42:42] Voice 5: how we would write the letter and all of that piece the question i i think the notion of saying

[0:42:49] Voice 5: how do we work together how would you like to work with us on this itc plan is probably a good thing

[0:42:54] Voice 5: to put in the letter i'm a little unclear on whether whether we actually offer an agreement

[0:43:00] Voice 5: kind of setup or if we would rather leave that kind of open and see where the conversation takes

[0:43:06] Voice 5: us and then

[0:43:06] Voice 5: i would yeah

[0:43:07] Voice 9: okay so um what i had been envisioning was similar to the policy statement

[0:43:12] Voice 9: where we did have a draft for them to comment on we um wrote to the nations and as kate explained

[0:43:18] Voice 9: that my strong guidance is that the chair write a letter that says we'd like to talk to you about

[0:43:22] Voice 9: the plan within the current legislative framework everything else please go

[0:43:26] Voice 9: talk to the province

[0:43:26] Voice 9: just to lend efficiency and then essentially what we've been having with the policy statement have

[0:43:31] Voice 9: been zoom meetings or virtual meetings

[0:43:33] Voice 9: with their staff to talk through the priorities and then they

[0:43:37] Voice 9: kind of direct us on what they'd like the next steps to be in some cases it's one meeting and

[0:43:42] Voice 9: they'll send a letter follow-up letter saying these are the things we'd like you to take into

[0:43:45] Voice 9: consideration with other nations it's been a series of multiple meetings where they really

[0:43:50] Voice 9: want to ask questions and learn about the structure of the trust and all this foundational

[0:43:54] Voice 9: work is happening so i think

[0:43:55] Voice 9: it's it's unique to every nation when i hear engagement agreements i

[0:43:59] Voice 9: get a little bit worried that we're going to get bogged down in administration rather than

[0:44:02] Voice 9: relationship building um i'll just say when i heard those words like that yeah

[0:44:06] Trustee Smith (probable): oh i don't mean

[0:44:07] Trustee Smith (probable): yeah i guess i wasn't meaning a formal like like a protocol agreement or something that we have to

[0:44:12] Trustee Smith (probable): sign but it's how do you how do we want to proceed how do we want to work together

[0:44:16] Trustee Smith (probable): in this interim space. We're not at consent here, we're not

[0:44:20] Trustee Smith (probable): back here with consultation work,

[0:44:23] Trustee Smith (probable): we have to frame it in real time with their needs and their capacity issues and our capacity issues

[0:44:29] Trustee Smith (probable): here. So it's more of that, but that can also inform our other referral work because now we

[0:44:35] Trustee Smith (probable): know where... Sorry, I'm babbling. Can I just interject here a bit? There's nothing better

[0:44:44] Trustee Smith (probable): better proof is in the pudding than trying to do something together yeah like it's one thing to

[0:44:49] Trustee Smith (probable): have an administrative agreement it's another thing to try and actually do something together

[0:44:54] Trustee Smith (probable): and I was thinking that maybe uh like to say do you want to co-write the whole plan that would

[0:45:00] Trustee Smith (probable): be overwhelming but it might be doable to say would you like to work with us to write what we

[0:45:09] Trustee Smith (probable): we mean by conservation just something like that and do we have a place in the islands trust for

[0:45:16] Trustee Smith (probable): ipcas which are indigenous protected and conserved areas the whole world is going to that canada's

[0:45:22] Trustee Smith (probable): going big on that but it's not a big thing in the islands trust yet so these are sort of um we know

[0:45:29] Trustee Smith (probable): that first nations don't like this old style of fortress we call it fortress conservation where

[0:45:35] Trustee Smith (probable): you know you you put a boundary around a place and nobody goes in there yeah that's not on this

[0:45:40] Trustee Smith (probable): on that's not anywhere within canada in british columbia internationally on the agenda anymore

[0:45:48] Trustee Smith (probable): and i can say that because i'm working for the world commission on protected areas

[0:45:52] Trustee Smith (probable): everything is about you know who uses it how do you use it how do you use it in a way that's

[0:45:59] Trustee Smith (probable): compatible with conservation so you might be able to go to them and say uh you know fundamental

[0:46:04] Trustee Smith (probable): mantle to our work is conservation that's what we do and um we want to look at conservation

[0:46:11] Trustee Smith (probable): differently and maybe you can help us write that part i'm just trying to find a creative way that

[0:46:17] Trustee Smith (probable): we could do something together that would engage better because if you try and engage people with

[0:46:24] Trustee Smith (probable): let's have an agreement to engage or something uh it's actually boring like but if you like i know

[0:46:32] Trustee Smith (probable): know that First Nations all over this country, if you say to them, we want you to help us

[0:46:38] Trustee Smith (probable): define conservation, this is really what they care about.

[0:46:41] Trustee Smith (probable): What does that mean?

[0:46:42] Voice 1: You know, or

[0:46:43] Trustee Smith (probable): what they've identified, at least all the, um, the, the national Indigenous

[0:46:48] Trustee Smith (probable): groups have identified that as, you know, we don't want fortress protected areas that

[0:46:54] Trustee Smith (probable): is out now.

[0:46:54] Trustee Smith (probable): So, uh, I just, I'm, I'm just thinking of trying to ideas that we could find one piece

[0:47:00] Trustee Smith (probable): piece that would be more engaging that we already know they care about so i don't know throw that

[0:47:06] Trustee Smith (probable): out but instead of assuming that why not ask the question with a like almost like a survey yeah

[0:47:12] Trustee Smith (probable): are you interested in discussion on you know indigenous protected areas you know marine

[0:47:17] Trustee Smith (probable): waterways like what are the areas that each nation is invested in having a

[0:47:24] Trustee Smith (probable): conversation about so we

[0:47:26] Trustee Smith (probable): don't keep coming back and saying here's you

[0:47:28] Voice 12: know we'd like

[0:47:28] Trustee Smith (probable): to engage with you in this big idea

[0:47:29] Trustee Smith (probable): called the plan but maybe having really good information about what they're interested in

[0:47:35] Trustee Smith (probable): giving or contributing to could inform like for decades it could inform because that tells us

[0:47:41] Trustee Smith (probable): where the priorities are and and what i was referring to is more like a decision-making

[0:47:46] Trustee Smith (probable): agreement it's not a binding agreement that's like this is a protocol thing it's it's um it's about

[0:47:53] Trustee Smith (probable): how procedural consultation will take place and structuring it around. I know it's more

[0:48:00] Trustee Smith (probable): administration. It's hard to find the balance between those. I know what you're saying.

[0:48:05] Trustee Smith (probable): Well, maybe in the letter you could do that. Instead, you could ask them what are their main

[0:48:11] Trustee Smith (probable): interests to work with us. And here's some ideas, but they might have others. So you can list a few

[0:48:20] Trustee Smith (probable): ideas of things that we do, that we think they might be interested in, but they could

[0:48:26] Trustee Smith (probable): also add to that with their own interests.

[0:48:28] Trustee Smith (probable): It's just an idea.

[0:48:31] Voice 9: So if I might, Chair, I would just add, I think the landscape has changed significantly

[0:48:35] Voice 9: since we engaged last time in that this board today, I think, is about to consider changing

[0:48:40] Voice 9: your entire intake policy for protected areas such that you're going to be engaging in the

[0:48:44] Voice 9: future.

[0:48:45] Voice 9: That was a big sticking point.

[0:48:47] Voice 9: That is now gone.

[0:48:48] Voice 9: Right?

[0:48:48] Voice 9: You will now be engaging moving forward.

[0:48:50] Voice 9: So one of the primary obstacles we had around the need for having a voice of Indigenous peoples and nations in our processes is, depending on your decision later today, probably going to change.

[0:49:03] Voice 9: So I expect that the conversations will be probably more straightforward than possibly last time.

[0:49:09] Voice 9: The other piece I would say as we've undertaken the policy statement process is we, I think I would encourage you, the board, to take an open approach.

[0:49:15] Voice 9: Let the nations tell us what's important to them rather than suggesting ideas to them.

[0:49:19] Voice 9: yeah um and then what we found policy statement is all kinds of tendrils come out we've actually

[0:49:25] Voice 9: i've actually been having conservancy conversations in the policy statement project because nations

[0:49:29] Voice 9: learn about conservancy are like oh well maybe it could acquire land that we're interested in but we

[0:49:34] Voice 9: can't take on fee sample and i've said maybe it could yeah um so it's i think we're just allowing

[0:49:40] Voice 9: the conversations to go where the nations need them to go for their own learning and for how we

[0:49:45] Voice 9: might achieve their ambitions and we'll bring that back to you um and some of them will necessarily

[0:49:49] Voice 9: be about how we draft the plan and some of them are going to be about how do we get you some trail

[0:49:54] Voice 9: building how do we get young people involved how do elders access heritage sites it's going to be

[0:49:59] Voice 9: a broad and all-encompassing piece yeah some of which will end up in the document and some of

[0:50:04] Voice 9: which will be about operational relationships and we'll bring that back to you as we have those

[0:50:10] Voice 9: engagements and

[0:50:12] Trustee Smith (probable): may we work towards a forum and a big circle where we're like talking about this

[0:50:17] Trustee Smith (probable): in real time in two years you know like interested people from different nations who come and and

[0:50:24] Trustee Smith (probable): with our board and staff and we're talking about this in a collegial way so perhaps there could be

[0:50:31] Trustee Smith (probable): champions from each place that are like this is really important to us and we'd like to play in

[0:50:37] Trustee Smith (probable): on that like i think working towards a real circle and then we're potentially moving towards

[0:50:44] Trustee Smith (probable): co-governance like see where those relationships see what those tendrils are in terms of

[0:50:49] Trustee Smith (probable): relationships and then build actually build a working group i don't know

[0:50:53] Trustee Smith (probable): i'm so in favor of

[0:50:56] Trustee Smith (probable): working outside of administrative apparatus right now it's like i don't want to overload you with

[0:51:01] Trustee Smith (probable): yeah but okay enough blue sky okay so

[0:51:06] Trustee Smith (probable): um we have a recommendation in front of us we think we've

[0:51:10] Trustee Smith (probable): already made a few changes to it um

[0:51:12] Trustee Smith (probable): can we look at the recommendation before we have someone read

[0:51:16] Trustee Smith (probable): it and just for oh easy

[0:51:18] Trustee Smith (probable): as the charter we're on the charter the project chart

[0:51:22] Trustee Smith (probable): yeah i'd like to

[0:51:24] Trustee Smith (probable): still go that's our request for decision i came to the charter just a second so there's a

[0:51:28] Trustee Smith (probable): recommendation for the Charter which is this all relates to that I am because

[0:51:39] Voice 5: I'm helping with the resolution so do

[0:51:43] Trustee Smith (probable): we want to change that at all engage with

[0:51:48] Trustee Smith (probable): partners and Islands trust bodies to solicit input into a draft on the

[0:51:53] Trustee Smith (probable): the objectives section there um how is that going to be achieved because that's um and i'll tell you

[0:52:05] Trustee Smith (probable): frankly right now council half of trustees don't understand the relationship between the

[0:52:11] Trustee Smith (probable): conservancy and the islands trust so and a few of them would like to just get rid of it all again

[0:52:17] Trustee Smith (probable): yeah so how are we going to engage with islands trust bodies what does that look like

[0:52:22] Voice 5: so that's typically a referrals process yeah um

[0:52:26] Voice 5: and we did this with our last plan um and

[0:52:31] Voice 5: essentially it gets sent to all the ltcs in their meetings

[0:52:34] Voice 5: and if desired we phone in to talk to it

[0:52:38] Voice 5: at that time and then we also come to trust council to present okay

[0:52:41] Trustee Smith (probable): and we go to trust

[0:52:45] Trustee Smith (probable): council with it as well then

[0:52:46] Voice 5: yes um and it's not for approval so much as feedback into it

[0:52:53] Voice 5: we have had previous trust councils endorse plans that the board has created so that's

[0:52:59] Voice 5: something that can happen but isn't needed or required

[0:53:03] Trustee Gauvreau: you

[0:53:06] Trustee Smith (probable): have board retreat in here what

[0:53:08] Trustee Smith (probable): you're imagining the board would come together with sort of the final plan or the at what point

[0:53:14] Trustee Smith (probable): you have retreat or retreats yeah

[0:53:16] Voice 5: so it's not necessarily that it would happen but it could

[0:53:19] Voice 5: could happen um you know once we get all the input from nations if it's quite broad we may

[0:53:27] Voice 5: want to get together as a as a or the board may wish to get together and look at all the

[0:53:31] Voice 5: information and input and kind of workshop a little bit yeah so

[0:53:38] Trustee Smith (probable): probably did that answer

[0:53:41] Trustee Smith (probable): your question yeah okay any other questions on the um the charter itself i have to tell you i

[0:53:51] Trustee Smith (probable): hate these charters I've had to do these and I think I don't like the whole

[0:53:56] Trustee Smith (probable): process nevertheless we're stuck with them I realize that somebody well years

[0:54:01] Trustee Smith (probable): ago had this idea I think it was a bad one and now we can't change I will say

[0:54:06] Voice 5: for staff it's very helpful particularly the out of scope so

[0:54:12] Trustee Smith (probable): research or mapping

[0:54:25] Trustee Smith (probable): is out. Yes. Significant. Oh yeah because we have to do some mapping. You can't do a plan like this

[0:54:32] Voice 5: without some mapping. We don't actually do mapping as part of this plan. That comes into the regional

[0:54:37] Voice 5: conservation plan typically. Which

[0:54:42] Voice 5: is on the docket down the line. Yes.

[0:54:46] Trustee Smith (probable): Okay um any other

[0:54:48] Trustee Smith (probable): questions on this because I will I know uh just tell you that it's five to two. I think we're on

[0:54:53] Trustee Smith (probable): on track i'm not worried budget wise where i know you have how does this come to like it's going to

[0:54:59] Trustee Smith (probable): come to the management team fpc and then trust council when because we just approved the budget

[0:55:04] Trustee Smith (probable): i don't sorry where are you i'm in the budget um business case 25 oh

[0:55:11] Voice 5: you're in the business

[0:55:12] Voice 5: so the business case has already gone to trust council i know sorry

[0:55:15] Trustee Smith (probable): i thought this is for an

[0:55:16] Trustee Smith (probable): additional

[0:55:17] Voice 5: i know i said

[0:55:18] Trustee Smith (probable): yesterday and it's yay sorry yeah

[0:55:21] Voice 12: it's not new money that's okay we've

[0:55:22] Trustee Smith (probable): already talked about that thanks okay and um director frader has to go she has

[0:55:27] Voice 1: a two o'clock

[0:55:28] Trustee Smith (probable): meeting thank you so much and i'm really happy you were here for some very important parts

[0:55:32] Trustee Smith (probable): yeah thank

[0:55:35] Voice 9: you all best of luck for the rest of the meeting and we look forward to supporting you

[0:55:39] Voice 9: yeah and these exciting new steps good luck as acting

[0:55:50] Trustee Smith (probable): Okay, any other questions about the charter? Because if we're going to approve it, if we

[0:55:56] Trustee Smith (probable): want to make changes, we should make changes in it first, right?

[0:56:13] Trustee Smith (probable): I see why, because the short-term business case was under this item. I see why you, yeah,

[0:56:18] Trustee Smith (probable): see right here yeah so i still want to see a physical in-person working group like board

[0:56:25] Trustee Smith (probable): retreats should include some key first nations advisors yeah um we have to stop doing planning

[0:56:32] Trustee Smith (probable): in-house if we're really going to take engage you know take it seriously it's

[0:56:40] Trustee Smith (probable): maybe that should be in part of this what's in scope it says board uh board retreats or maybe

[0:56:48] Trustee Smith (probable): would just say retreats with ford and first nations and possibly others yeah a retreat or

[0:56:57] Trustee Smith (probable): you know well i like the way you have a retreat it's

[0:57:01] Voice 10: out of scope right now though it's no it's

[0:57:03] Trustee Smith (probable): in scope

[0:57:04] Voice 10: oh sorry the engagement of partners in development of the plan so

[0:57:09] Voice 5: partners are um

[0:57:10] Voice 5: like trustees or island conservancies.

[0:57:16] Voice 5: We do have it in to actually, sorry, engagement is part of the objectives.

[0:57:25] Voice 5: Partners and trustees in development of the plan is essentially not part of this

[0:57:30] Voice 5: in terms of workshops and plan development.

[0:57:33] Voice 5: So we might have a posted draft plan that they can comment on,

[0:57:37] Voice 5: but we're not planning to hold workshops to get their input at the early stages of the stage.

[0:57:43] Trustee Smith (probable): Well maybe to just say retreat, so you know retreat with the S in brackets without the

[0:57:49] Trustee Smith (probable): board in parliament, and that leaves us open to possibly having a retreat with First Nations.

[0:57:56] Trustee Smith (probable): Well it doesn't preclude asking First Nations, if you just say board retreats,

[0:58:02] Trustee Smith (probable): it doesn't preclude them well it's pretty open i mean the mandates and how much does the budget

[0:58:09] Trustee Smith (probable): allow for if we were to say get 15 yeses from first nations representatives would that budget

[0:58:17] Trustee Smith (probable): cover that i

[0:58:18] Voice 5: think so yeah we have a fair bit and yes i call okay and i call meaning expenses

[0:58:24] Voice 5: and support what

[0:58:25] Trustee Smith (probable): would be the danger of getting together getting you know different nations

[0:58:30] Trustee Smith (probable): together with them with the board and staff is that because you have to have a draft to look at

[0:58:36] Trustee Smith (probable): right so you're saying we're not having workshops to talk about new content to go into the draft we

[0:58:42] Trustee Smith (probable): want to have somewhat of a scoped draft plan to discuss then what would be the point of a retreat

[0:58:50] Trustee Smith (probable): and we're not going to talk about it or change it or amend it

[0:58:53] Voice 5: so i want to make the distinction

[0:58:56] Voice 5: between first nations and then like stakeholders like um so for first nations the way this is set

[0:59:03] Voice 5: up currently we're having broad conversations with them and a lot and receiving a lot of input

[0:59:10] Voice 5: the intention is to receive a lot of input and to craft it if they're willing to craft it somewhat

[0:59:16] Voice 5: together um to be differentiated from you know the way we work with conservancies um i don't think

[0:59:25] Voice 5: we're going to have the same level of input from conservancy organizations or from trustees at this

[0:59:30] Voice 5: point um so sorry i'm losing track of my train of thought but all of that to say um i don't think

[0:59:39] Voice 5: anything in this if we get real and and part of this is we're talking in absence of information

[0:59:43] Voice 5: from first nations of what they want to do um i think as a staff and from what we've written in

[0:59:50] Voice 5: this project charter and in the RFD that's provided. We are leaving the doors open for

[0:59:56] Voice 5: all possible outcomes. We have a budget for a variety of...

[1:00:00] Voice 5: of things which we can throw at you know meeting in person meeting by zoom having workshops together

[1:00:06] Voice 5: doing board retreats with in first nations present depending on the guidance that we get

[1:00:11] Voice 5: and so i think we'll wait until we have some input and then we'll you know we'll bring it

[1:00:18] Voice 5: back especially if it's significant we'll bring it back to the board for you know should we get

[1:00:22] Voice 5: a meeting together yeah

[1:00:24] Trustee Smith (probable): and our senior um indigenous advisor

[1:00:27] Voice 5: will hopefully be here at

[1:00:30] Voice 5: that time um at the moment i guess i should say that at the moment what i'm anticipating is that

[1:00:35] Voice 5: the initial conversations will be a staff-to-staff conversation when say council members or elders or

[1:00:42] Voice 5: chief um level first nations participants come in i think at that point it makes sense to bring

[1:00:49] Voice 5: it in the board it's sort of like a decision maker to decision maker kind of conversation

[1:00:52] Voice 5: as opposed to a staff to staff so

[1:00:54] Trustee Smith (probable): that's where i ask you what are the risks because you can have

[1:00:58] Trustee Smith (probable): very different conversations you know if you

[1:01:03] Trustee Smith (probable): have a red hereditary chief that has a very strong view

[1:01:06] Trustee Smith (probable): of whatever i'm not going to say what but it's um do you have want to have sort of a plan that

[1:01:15] Trustee Smith (probable): it's somewhat drafted so that we're talking about the same thing instead of like i just did blue sky

[1:01:21] Trustee Smith (probable): all over the place um and the conversation goes way over there so i i'm wondering if having

[1:01:29] Trustee Smith (probable): in-person meetings could be more helpful to tease out what could be in and isn't possible

[1:01:39] Trustee Smith (probable): because letters and the the way that we've been doing referrals and just it's not a referral but

[1:01:44] Trustee Smith (probable): but

[1:01:45] Voice 5: I guess

[1:01:46] Trustee Smith (probable): I'm going to say that.

[1:01:49] Trustee Smith (probable): Okay, I'm

[1:01:50] Trustee Smith (probable): going to sort of interrupt

[1:01:50] Trustee Smith (probable): because I don't actually think we're going to get to that.

[1:01:53] Voice 5: I've lost anybody talking to myself.

[1:01:57] Trustee Smith (probable): I just think that what we're hearing is that

[1:01:59] Trustee Smith (probable): we don't know where the scope is going to go

[1:02:02] Trustee Smith (probable): because we don't know what kind of engagement

[1:02:06] Trustee Smith (probable): that they're going to want and what is most appropriate.

[1:02:11] Trustee Smith (probable): We do know that we can be very surprised

[1:02:14] Trustee Smith (probable): which is the good thing

[1:02:17] Trustee Smith (probable): it's great to not know in advance

[1:02:19] Trustee Smith (probable): because you don't know what people are going to say

[1:02:20] Trustee Smith (probable): the other thing that I do know

[1:02:23] Trustee Smith (probable): from my own

[1:02:23] Trustee Smith (probable): I used to be the chair of the Arctic Council

[1:02:27] Trustee Smith (probable): the Conservation Arctic Forum

[1:02:28] Trustee Smith (probable): and there the indigenous people are equal

[1:02:31] Trustee Smith (probable): to governments

[1:02:31] Trustee Smith (probable): and I did learn from that

[1:02:35] Trustee Smith (probable): that they liked

[1:02:37] Trustee Smith (probable): to have each other together

[1:02:39] Trustee Smith (probable): and not just one of each other

[1:02:40] Trustee Smith (probable): do you know what I mean?

[1:02:41] Trustee Smith (probable): you want to hear what other people are saying

[1:02:44] Trustee Smith (probable): in your sort of group if there's such a thing you know first nations like what did the Inuit

[1:02:49] Trustee Smith (probable): say as opposed to the Athabascans are they disagreeing maybe they are

[1:02:53] Trustee Smith (probable): so you know they

[1:02:54] Trustee Smith (probable): wanted to hear that and they didn't want to just have one Inuit and one Athabascan like they you

[1:03:00] Trustee Smith (probable): know because yeah it doesn't seem fair and also there's like the dialogue everybody likes to have

[1:03:06] Trustee Smith (probable): dialogue yeah so anyways I'm just saying that um it might be good to have some dialogue like that

[1:03:12] Trustee Smith (probable): with other people there but we don't know yet if that's what they want we don't know

[1:03:16] Trustee Smith (probable): so what's in

[1:03:18] Trustee Smith (probable): scope i like the idea of the retreat a possible retreat not just a board retreat but you don't

[1:03:25] Trustee Smith (probable): know it's just in scope if that's what's wanted but if you if you think board the word board there

[1:03:31] Trustee Smith (probable): encompasses that that's fine i just don't want it to be interpreted because this is public

[1:03:37] Trustee Smith (probable): public. The charter is public, right? Yes. And this is a public meeting. Yeah. So I don't want

[1:03:44] Trustee Smith (probable): that to be interpreted as exclusive to the board. That's what I'm worried about. In scope is a board

[1:03:49] Trustee Smith (probable): retreat, but maybe what's in scope is a retreat or retreats, maybe just the board, maybe board

[1:03:58] Trustee Smith (probable): in First Nations. We don't know. There's got

[1:04:00] Trustee Smith (probable): to be food there. That's all.

[1:04:02] Voice 5: Well, there is outreach

[1:04:03] Voice 5: reach to in meetings with First Nations

[1:04:05] Voice 5: to engage them in a plan and plan development um so that

[1:04:11] Voice 5: could encompass a retreat yeah with First Nations yeah

[1:04:14] Trustee Smith (probable): so maybe that's enough that might be people

[1:04:16] Trustee Smith (probable): feel that's enough this do differently I hope there's in-person meetings I hope there's food

[1:04:21] Trustee Smith (probable): I hope there's multiple nations that come together and that we hear the different this is the

[1:04:25] Trustee Smith (probable): opportunity like let's talk about what does protected land look like for the next five or

[1:04:31] Trustee Smith (probable): 10 years that's what

[1:04:33] Trustee Smith (probable): I'm you know we're the we're convening a conversation let's actually have a

[1:04:36] Trustee Smith (probable): conversation instead of just letters I really encourage us to have real-time people in a room

[1:04:42] Trustee Smith (probable): together and it's gonna get more money for it we have the grant from the province I'm not afraid

[1:04:48] Trustee Smith (probable): to use it I'll advocate for that anyway that was tough so you guys and then like outreach means

[1:04:52] Trustee Smith (probable): something very specific but we

[1:04:54] Trustee Smith (probable): want a dialogue yeah yeah so by having the word what's in scope

[1:04:58] Trustee Smith (probable): is outreach sure we're going to

[1:05:00] Trustee Smith (probable): outreach and we are but there's nothing in there that i just wanted

[1:05:05] Trustee Smith (probable): to be very clear that we want to dialogue that we don't know what that's going to look like but

[1:05:11] Trustee Smith (probable): maybe if the word dialogues there's somewhere i don't know we're

[1:05:15] Voice 5: open to any proposed changes

[1:05:17] Trustee Smith (probable): convening meetings and retreats convening you know it's kind of a more of an invitational thing

[1:05:23] Trustee Smith (probable): you don't know who's going to be there but we're a convener as opposed to we're outreaching and

[1:05:28] Trustee Smith (probable): you know i i don't know

[1:05:30] Voice 5: um so i guess for clarity for stuff do you want to change the words here

[1:05:34] Voice 5: and we could have a resolution to that yeah i

[1:05:38] Voice 12: actually don't think we need to change the words

[1:05:40] Voice 12: because the very first bullet is outreach

[1:05:42] Trustee Smith (probable): to first nations so if we find out that hey some

[1:05:46] Trustee Smith (probable): of them would actually attend a retreat with us that'd be great but i don't think that retreats

[1:05:52] Trustee Smith (probable): sure we could lose that okay so you're comfortable with the way it's written

[1:05:57] Trustee Smith (probable): and

[1:05:58] Trustee Gauvreau: yeah me too i mean i know that this is version two yeah right i'm sure we'll see version three

[1:06:05] Trustee Gauvreau: i'm sure we can get through but the

[1:06:07] Trustee Smith (probable): objectives the in scope and the out of scope have not changed

[1:06:11] Trustee Smith (probable): the only thing that's changed is

[1:06:12] Trustee Smith (probable): what's in red and maybe it

[1:06:17] Trustee Smith (probable): took her a year because she consulted

[1:06:19] Trustee Smith (probable): with First Nations, you know, like for Minister Kang. Yeah. Okay, that's good. Okay. Okay, so

[1:06:28] Trustee Smith (probable): we're okay with what's written here with the red revisions. Okay,

[1:06:36] Trustee Smith (probable): yeah, that's good. So then maybe

[1:06:38] Trustee Smith (probable): we should get to the motion. Right. Which is somewhere.

[1:06:44] Voice 5: So I have two recommendations. They're

[1:06:47] Voice 5: up on the screen right now the the one about the project charter is the second one and the first

[1:06:51] Voice 5: one is the response to the minister um

[1:06:54] Trustee Smith (probable): i'm happy to move the first one well i i wasn't happy with

[1:06:57] Trustee Smith (probable): asking the minister we

[1:06:58] Voice 5: were going to remove the time that's right yeah right yeah and i did if

[1:07:04] Voice 5: you want how i did type it up or you could just use that without the

[1:07:07] Trustee Smith (probable): authorization uh so what are

[1:07:09] Trustee Smith (probable): we requesting authorization to invest i see fences permitted direction regarding interact regarding

[1:07:17] Trustee Smith (probable): regarding interaction, should that be?

[1:07:21] Trustee Smith (probable): Regarding, which one are you?

[1:07:22] Trustee Smith (probable): Interacting, number C, there's something wrong

[1:07:24] Trustee Smith (probable): with the English direction regarding interaction.

[1:07:27] Voice 5: Yes, you're correct there.

[1:07:30] Voice 5: Would you like me

[1:07:31] Voice 5: to put it up on the screen

[1:07:32] Voice 5: in a different way

[1:07:33] Voice 12: if you have?

[1:07:34] Voice 12: Yeah, if that would be helpful.

[1:07:39] Voice 7: Kate, I can share that if you like.

[1:07:43] Trustee Smith (probable): Oh, thank you.

[1:07:45] Trustee Smith (probable): I don't know who's doing what.

[1:07:48] Trustee Smith (probable): Yeah, this just concerned you board direct staff

[1:07:51] Trustee Smith (probable): to respond to the minister of municipal affairs dated january requesting authorization to invest

[1:07:57] Trustee Smith (probable): itc funds uh and do we want to not respond saying that we are going ahead with um engagement

[1:08:07] Trustee Smith (probable): engagement with

[1:08:08] Trustee Smith (probable): first nations uh

[1:08:10] Voice 5: well i that would be part of the letter i mean there is a

[1:08:13] Voice 5: lot that will be part of this letter that isn't in this i will say that but

[1:08:17] Trustee Smith (probable): you could add that

[1:08:18] Voice 5: if you wish yeah

[1:08:19] Trustee Smith (probable): well it'll be nice to have that in motion that sure um um so so i take

[1:08:30] Trustee Smith (probable): out what kind of you could say stating and then you might say a is um acknowledging the importance

[1:08:43] Trustee Smith (probable): of working with first nations or something and that's not even

[1:08:49] Voice 5: acknowledging direction to work

[1:08:56] Trustee Smith (probable): How about just the concerns about the plan, like responding specifically to the Minister

[1:09:03] Trustee Smith (probable): with the concerns about the plan, addressing her concerns about the plan, I have to do

[1:09:09] Trustee Smith (probable): that.

[1:09:09] Trustee Smith (probable): That works for me, but anybody else that...

[1:09:20] Trustee Smith (probable): Do we need, is requesting me the IMG, I'm just trying to match the grammar up with the

[1:09:27] Trustee Smith (probable): beginning of the sentence.

[1:09:34] Trustee Smith (probable): I think it's just request uh

[1:09:37] Voice 5: which line are you um

[1:09:39] Trustee Smith (probable): right there where the

[1:09:42] Trustee Smith (probable): and request instead of we're going to

[1:09:46] Voice 5: ask me is that you know

[1:09:47] Trustee Smith (probable): acknowledging directions in the

[1:09:48] Trustee Smith (probable): letter and requesting I think

[1:09:51] Voice 5: it is okay acknowledging and requesting yeah okay

[1:10:00] Trustee Smith (probable): yeah that looks good yeah anybody any other comments last couple comments to change it

[1:10:05] Trustee Smith (probable): motion okay does someone want to read the motion sure i'll read it and i

[1:10:09] Trustee Smith (probable): move that the island's

[1:10:10] Trustee Smith (probable): trust conservancy board direct staff to respond to the minister of municipal affairs letter dated

[1:10:16] Trustee Smith (probable): january 29th 2024 acknowledging directions in the letter regarding the island's trust conservancy

[1:10:22] Trustee Smith (probable): plan and requesting a authorization to invest itc funds as permitted under the provisions of the

[1:10:31] Trustee Smith (probable): the trustee act and b direction regarding interaction with the minister regarding

[1:10:37] Trustee Smith (probable): management of new acquisitions of covenants and nature reserves any second trustee elliott all

[1:10:45] Trustee Smith (probable): those in favor all right i wish i had a gavel you know i'm gonna

[1:10:53] Voice 12: bring it next week do it

[1:10:54] Voice 12: i was president of my student council grade seven

[1:11:08] Trustee Smith (probable): okay so that's done that's 6.3.1 just

[1:11:12] Voice 5: a reminder that we have one other resolution

[1:11:14] Voice 5: oh we

[1:11:16] Trustee Smith (probable): do a recommendation oh i'm sorry the most important i'm so sorry

[1:11:22] Trustee Smith (probable): number

[1:11:23] Trustee Gauvreau: two right

[1:11:24] Trustee Gauvreau: I move that the Allentrust Conservancy board approve the project charter dated March 19,

[1:11:32] Trustee Gauvreau: 2024 for the development of the 2026-2030 ITC plan.

[1:11:37] Trustee Gauvreau: Move.

[1:11:38] Trustee Gauvreau: Seconded.

[1:11:39] Trustee Gauvreau: Trustee Yates?

[1:11:41] Trustee Smith (probable): All those in favour?

[1:11:43] Trustee Smith (probable): Thank you.

[1:11:44] Trustee Smith (probable): I'm so sorry.

[1:11:45] Trustee Smith (probable): Yes.

[1:11:45] Trustee Smith (probable): I should not be the chair.

[1:11:47] Trustee Smith (probable): I'm not good enough.

[1:11:48] Trustee Smith (probable): They're great.

[1:11:48] Trustee Smith (probable): Whatever.

[1:11:49] Trustee Smith (probable): They're really great.

[1:11:51] Trustee Smith (probable): okay so um and this is where the notes come in really hand yes for these items

[1:11:58] Trustee Smith (probable): so now we have

[1:11:59] Trustee Smith (probable): item six point let's

[1:12:03] Voice 5: see we have actually the policy we still have a number of items oh yeah

[1:12:07] Trustee Smith (probable): the one six

[1:12:08] Voice 5: by one point two land

[1:12:10] Trustee Smith (probable): securement policy revisions request for decision um i think

[1:12:14] Voice 5: i can make this very quick okay subject to board conversation but essentially the board directed

[1:12:19] Voice 5: directed us to review policy, I think it was in November,

[1:12:22] Voice 5: around our acquisition of covenants and lands,

[1:12:28] Voice 5: free, simple lands, to have us do engagement

[1:12:31] Voice 5: with First Nations early in the process,

[1:12:34] Voice 5: regardless of whether they're in-camera negotiations

[1:12:38] Voice 5: or public negotiations.

[1:12:40] Voice 5: And so staff did go away and reviewed three policies,

[1:12:44] Voice 5: the one that is assessing conservation proposals,

[1:12:46] Voice 5: proposals, the one about acquisition and management of land, and then the third one being the

[1:12:52] Voice 5: one about conservation covenants, and we've recommended some very simple edits that essentially

[1:12:57] Voice 5: require that these proposals be referred to First Nations who have treaty or established

[1:13:02] Voice 5: rights or identified geographic areas of consultation relevant to the conservation proposal area,

[1:13:08] Voice 5: and that they get a 90-day referral period.

[1:13:11] Voice 5: There are some other minor edits that we thought we would do while we were in there, nothing too big, but just in particular, we thought while we were in there with the covenant, there it is, the covenant one that we would also update the rent charge amount because that hadn't been updated.

[1:13:31] Voice 5: So to make it current to the date of the policy, we thought we would raise the rent charge to $7,500 to reflect inflation.

[1:13:41] Voice 5: um all of the policies are provided to you with tracked changes um for your review and

[1:13:47] Voice 5: and i'm happy to take questions i

[1:13:50] Trustee Smith (probable): had one simple question um in b policy voluntary land donation

[1:13:55] Trustee Smith (probable): or covenant does that have to be amended because it says unless the applicant lays

[1:14:00] Trustee Smith (probable): confidentiality in writing i'm

[1:14:02] Voice 5: sorry where can you

[1:14:03] Trustee Smith (probable): say it's in the policy okay uh which policy

[1:14:06] Voice 5: B.

[1:14:08] Trustee Smith (probable): Policy Voluntary Land Donation or Covenant.

[1:14:11] Voice 5: Not associated with menstruation.

[1:14:15] Trustee Smith (probable): A little bit farther down, I think, is B.

[1:14:22] Trustee Smith (probable): Maybe it wasn't on page...

[1:14:25] Trustee Smith (probable): It's page 36 in the package.

[1:14:27] Voice 12: Okay.

[1:14:34] Trustee Smith (probable): That's C.

[1:14:35] Trustee Smith (probable): No, it's B.

[1:14:35] Voice 12: Right there.

[1:14:36] Trustee Smith (probable): B. Oh, yeah.

[1:14:37] Trustee Smith (probable): C-17.

[1:14:39] Trustee Smith (probable): what's yes unless the applicant waives confidentiality all voluntary proposals

[1:14:45] Trustee Smith (probable): will be considered at in-camera meetings until the covenant is registered and tied up

[1:14:51] Trustee Smith (probable): but waives confidentiality but they have to waive confidentiality for first nations

[1:14:57] Trustee Smith (probable): right but this would mean it's not waived for anything else it's still in an in-camera

[1:15:01] Trustee Smith (probable): okay

[1:15:01] Voice 10: so that doesn't have to be

[1:15:02] Trustee Smith (probable): a change oh that's okay and then i had one other question

[1:15:06] Trustee Smith (probable): similar to that on number 19 just a little bit farther down under policy C

[1:15:11] Trustee Smith (probable): which

[1:15:18] Voice 5: part of it so

[1:15:20] Voice 4: these

[1:15:27] Voice 5: ones are actually because they are associated

[1:15:29] Voice 5: with development applications the development applications are in the

[1:15:31] Voice 5: public realm and so the the actual application is in the public realm as

[1:15:35] Trustee Smith (probable): well

[1:15:35] Voice 5: which allows us to engage

[1:15:37] Trustee Smith (probable): with

[1:15:38] Voice 5: First Nations just checking

[1:15:39] Trustee Smith (probable): Oh, we don't have that specifically in there, but we don't. Is that what you're saying?

[1:15:44] Trustee Smith (probable): That's, yeah.

[1:15:45] Trustee Smith (probable): Yeah, okay, that's good. I was just, I'm sure.

[1:15:50] Trustee Smith (probable): Okay, so anything else about, I'm glad that you've looked at this. This is great. So does this mean, I asked this to Kate, but I just want to be sure that everybody knows what this means, because it is in there, but not in specific language.

[1:16:04] Trustee Smith (probable): language this means the checklist for applicants will require waiving the confidentiality for

[1:16:12] Trustee Smith (probable): engagement with first nations so does does everybody understand that that's what this is

[1:16:17] Trustee Smith (probable): okay and

[1:16:19] Voice 12: we

[1:16:20] Trustee Smith (probable): don't need that spelled out anymore and that no

[1:16:24] Voice 5: the um application forms and our

[1:16:26] Voice 5: internal processes flow from the policies that you create okay so we will change our internal

[1:16:31] Voice 5: you know checklist

[1:16:33] Trustee Smith (probable): so things like that

[1:16:34] Voice 5: to reflect your policy okay

[1:16:36] Trustee Smith (probable): that's good um okay so anything

[1:16:39] Trustee Smith (probable): else before there's an alternative here too just think why my policy amendment related to first

[1:16:47] Trustee Smith (probable): nations that is that what i'm looking at here because i don't see oh i see the alternative

[1:16:53] Trustee Smith (probable): is farther down

[1:16:54] Voice 5: yeah i'm

[1:16:55] Trustee Smith (probable): sorry i'm not um can i ask a question recommendation yes um

[1:17:01] Trustee Smith (probable): So back to page 34, the first policy, number three, the board will consider responses from First Nations during negotiation, plan transfer, conservation, covenant, agreement.

[1:17:17] Trustee Smith (probable): So does that indicate sort of a time frame at which point there isn't further responses considered once the agreement is written?

[1:17:28] Voice 5: the negotiation process lasts essentially from when you agree to take on a proposal

[1:17:33] Voice 5: until you have the final document in

[1:17:36] Voice 5: front of you for approval so that's essentially the whole

[1:17:39] Voice 5: window of time right um we can once we've signed a document and it's registered at that point we

[1:17:45] Voice 5: can't change it anyway so just yeah i just want to know what that negotiation

[1:17:50] Trustee Smith (probable): period was and

[1:17:52] Trustee Smith (probable): that's probably the whole thing yeah okay there's also

[1:17:56] Voice 10: in because there's there are linked policies

[1:17:59] Voice 10: there's an over the other

[1:18:00] Voice 10: policy than the one we have right now says that the board

[1:18:04] Voice 10: will not give final approval to anything without first nations referral and

[1:18:12] Trustee Smith (probable): like what we did not

[1:18:13] Trustee Smith (probable): referral that we're not using no i can't remember what we just did it engagement probably yeah

[1:18:20] Voice 10: So this is the nitty-gritty of the negotiation assessing that I think it's the

[1:18:28] Voice 10: assessing covenant proposals one. I don't remember which one it is. One of them also has

[1:18:33] Voice 10: this is assessing conservation proposals. Okay so then it must be the acquisition and management

[1:18:39] Voice 10: plan. That's the one. Thank you. I haven't looked at these in a while. So this one has something.

[1:18:48] Voice 10: thing as i recall right here the board will engage first nations early in management planning nope

[1:18:55] Voice 10: that's not it then

[1:18:57] Voice 5: yeah that's all management related so i'm not sure right so i'm not sure

[1:19:08] Voice 5: what the issue is catherine or

[1:19:09] Voice 10: i was just pointing out that there's like in terms of timelines it

[1:19:12] Voice 10: does specify somewhere that we won't give a final approval until we've had it okay um

[1:19:17] Voice 5: yeah i think

[1:19:18] Voice 5: that's internal processes that we can

[1:19:20] Voice 10: come up with that's okay i'm happy to be wrong so one more

[1:19:25] Trustee Smith (probable): now we're into the nitty-gritty page 41 the very last clause 21 um does that limit the board at all

[1:19:35] Trustee Smith (probable): that you'll seek appropriate conservation groups is it ever a potential to have a group that is

[1:19:43] Trustee Smith (probable): not conservation if it's a for instance a first nations group but they don't have a conservation

[1:19:49] Trustee Smith (probable): bent

[1:19:50] Trustee Smith (probable): but they want to

[1:19:52] Trustee Gauvreau: it's a million dollar question

[1:19:53] Trustee Smith (probable): what do we do there

[1:19:55] Trustee Smith (probable): be a covenant holder

[1:19:56] Trustee Smith (probable): I don't know

[1:20:00] Voice 10: it can't be a covenant holder

[1:20:02] Voice 10: without approval from the minister of environment

[1:20:04] Voice 10: right

[1:20:07] Voice 2: does it

[1:20:09] Voice 2: have to be a conservation

[1:20:10] Voice 10: or get approval

[1:20:12] Voice 10: who is it

[1:20:14] Voice 10: some nations have approval

[1:20:16] Voice 10: yeah there are

[1:20:17] Voice 5: but it is under the

[1:20:20] Voice 5: the provisions of section 219 of the land titles act they have to meet certain provisions there

[1:20:25] Voice 5: they have to go back to

[1:20:26] Voice 5: look i don't know what on hand yeah

[1:20:28] Voice 12: i think they

[1:20:30] Voice 5: are um i just don't have

[1:20:33] Voice 5: i can look it up right now

[1:20:35] Voice 5: but i'm not sure so essentially um we could have indigenous groups

[1:20:39] Voice 5: that are conservation groups and there are some forming right now landfills that are forming and

[1:20:44] Voice 4: one

[1:20:44] Voice 5: that has formed um that have that as their intent so i could see those those um those groups

[1:20:52] Voice 5: becoming covenant holders on our lands okay

[1:20:54] Trustee Smith (probable): so right now it's other legislation the land titles

[1:20:58] Trustee Smith (probable): act that requires that the body be a conservation body that's

[1:21:03] Voice 5: my recollection or a government

[1:21:05] Voice 5: entity so it could

[1:21:07] Voice 5: be an indigenous government i suppose that doesn't have a conservation bench

[1:21:12] Voice 5: but that's not that's but

[1:21:14] Trustee Smith (probable): that's what our policy then

[1:21:15] Trustee Smith (probable): so our policy might be narrower than

[1:21:19] Trustee Smith (probable): like there could be an indigenous government that is a covenant holder with it

[1:21:27] Trustee Smith (probable): but if our policy

[1:21:28] Trustee Smith (probable): says only conservation group is that limiting yes

[1:21:32] Voice 5: it would be limiting to indigenous conservation

[1:21:35] Voice 5: conservation groups or other conservation groups do

[1:21:39] Trustee Smith (probable): we want to look at that well

[1:21:42] Trustee Smith (probable): it's uh we are the islands trust conservancy yeah and we're not the whole islands trust yeah so i

[1:21:49] Trustee Smith (probable): think we have to really this is my personal opinion we have to think about what our own

[1:21:53] Trustee Smith (probable): mandate is and i that is our mandate so i mean a band or any group can have a conservation interest

[1:22:02] Trustee Smith (probable): interest that would probably be acceptable but they have to have some interest in conservation

[1:22:06] Trustee Smith (probable): or it wouldn't fit under us but then but we don't know it's evolving the whole field of

[1:22:12] Trustee Smith (probable): conservation and land management is evolving that's true that's not so our 1990s version

[1:22:18] Trustee Smith (probable): of conservation is not a 2025 version yeah

[1:22:21] Voice 1: but that doesn't

[1:22:22] Trustee Smith (probable): restrict us to a 1990s version of

[1:22:24] Trustee Smith (probable): conservation but i'm saying if it's just if we're only able to hold a covenant with conservation

[1:22:28] Trustee Smith (probable): conservation groups and they aren't defined that way and yet they could potentially hold a covenant

[1:22:33] Trustee Smith (probable): and there's interest in there we'll just kind of have to relook at the policy yeah that's fine

[1:22:39] Voice 5: we just have to i mean these things are not meant to be they're not written in stone

[1:22:44] Voice 5: it could change

[1:22:45] Voice 5: if we especially if

[1:22:47] Voice 5: we hear back through our conversation i'm just saying

[1:22:50] Trustee Smith (probable): is it maybe an issue but maybe it's it could be in the future yeah we'll have to

[1:22:56] Trustee Smith (probable): revisit it we

[1:22:56] Trustee Smith (probable): might have to revisit it for the plan should it come yeah i can see that now but i can't so i just

[1:23:02] Voice 10: i looked up the list uh and many well many nations are designated to be allowed to hold ecological

[1:23:10] Voice 10: gifts

[1:23:10] Trustee Gauvreau: so

[1:23:12] Voice 10: logically they would then be so and there's the nation themselves so like like um

[1:23:17] Voice 10: say out and so awesome seek them slaveitude like a lot of our not all of them by any means

[1:23:23] Voice 10: at the moment, but a lot of them are designated qualified donies for ecological gift. So that

[1:23:29] Voice 10: doesn't necessarily mean that they're qualified to hold a covenant, but it means that the federal

[1:23:33] Voice 10: government is willing to consider them as conservation organizations for the purposes

[1:23:38] Voice 10: of an ecological gift, so therefore I would assume a covenant. Because what this means is that if

[1:23:45] Voice 10: um uh lands can transfer or the the covenant can transfer it is an ecological gift that

[1:23:54] Voice 10: ecological gift won't cause a problem

[1:23:56] Trustee Smith (probable): okay let's continue yes okay so i'm telling people what time

[1:24:02] Trustee Smith (probable): it is it's 2 26 i still think we will get through this but i just thought um so does anybody

[1:24:11] Trustee Smith (probable): Anybody? We have a recommendation there. Do you think we're ready to read it? I have no more

[1:24:17] Trustee Smith (probable): questions. And it's the, it's just to, um, it's just accepting the revisions that, um, that

[1:24:26] Trustee Smith (probable): Catherine just told us. I'm happy

[1:24:27] Trustee Smith (probable): to move. Okay. Go.

[1:24:28] Voice 5: Oops. Sorry. So just, it would be wonderful

[1:24:30] Voice 5: if we could make these as separate resolutions because of the numbering, because of the

[1:24:36] Voice 5: information in the actual policies themselves refer to specific resolutions. You mean read each

[1:24:40] Voice 5: point separately? I mean one mover and one seconder for each of

[1:24:44] Voice 5: those three.

[1:24:46] Trustee Smith (probable): So recommendation one. I move that the Islands Trust Conservancy Board approve

[1:24:52] Trustee Smith (probable): policy 2.2, is that 2.2? Assessing conservation proposals as revised.

[1:25:00] Trustee Smith (probable): I'll second that. Trustee Cohn seconding it. All those in favor? I'll

[1:25:08] Trustee Gauvreau: move. Trustee Yager.

[1:25:08] Trustee Gauvreau: I move that ITC Board approve policy 2.3, Acquisitions and Land, or Management of Land, as revised.

[1:25:16] Trustee Gauvreau: Second.

[1:25:17] Trustee Gauvreau: Okay, all those in favor?

[1:25:20] Trustee Smith (probable): Okay, we're really on a run here, eh?

[1:25:24] Trustee Smith (probable): Somebody like to read number three?

[1:25:26] Trustee Smith (probable): I move

[1:25:27] Voice 6: that the ITC Board approve policy 2.4, Conservation Covenants, as revised.

[1:25:33] Trustee Smith (probable): Seconder?

[1:25:34] Trustee Smith (probable): Trustee Lavelle, all those in favor?

[1:25:37] Trustee Smith (probable): All right.

[1:25:40] Trustee Smith (probable): then the next item is the doris mccarty nap tip proposal for north pender okay so

[1:25:50] Voice 10: um this is a relatively straightforward nap tap proposal it is um to place a covenant on

[1:26:05] Voice 10: on a small portion of a North Pender property

[1:26:09] Voice 10: that abuts against Lisa Bale Nature Reserve.

[1:26:13] Voice 10: So the one we're looking at is that long thin blue piece

[1:26:16] Voice 10: and the top about 0.6 hectares is the proposed area.

[1:26:24] Voice 10: It's a steep mossy slope.

[1:26:25] Voice 10: So it's just above the,

[1:26:27] Voice 10: yeah, this is the perfect one to look at,

[1:26:29] Voice 10: just above the homes.

[1:26:30] Voice 10: And you can see the stretch of the woodland habitat

[1:26:35] Voice 10: habitat and steep mossy slope there from Mount Elizabeth Park and the right. And that steep

[1:26:42] Voice 10: slope there is part of the woodland DPA for North Pender, but there isn't any other protection for

[1:26:47] Voice 10: it. And so this particular landholder would really like to see some protection of that

[1:26:53] Voice 10: open woodland and mossy habitat. And that's also not currently protected in the Lisa Bale

[1:27:01] Voice 10: nature reserve because that

[1:27:02] Voice 10: protecting different habitats so um the crux here is that this piece

[1:27:08] Voice 10: is smaller than our current policy for accepting conservation proposals although that some of the

[1:27:14] Voice 10: anticipated or potential exceptions to that policy are a piece that extends conservation uh value or

[1:27:22] Voice 10: you know adds on to an existing nature reserve we do have a known at-risk species there as well

[1:27:33] Voice 10: and I think that's the nutshell this has already gone to so what we decided at the staff level

[1:27:41] Voice 10: is that as soon as the application came in we immediately sent it to the minister for

[1:27:45] Voice 10: ministerial approval to get that piece out of the way we're still waiting for a response on that

[1:27:53] Voice 10: happy to answer any questions

[1:27:57] Trustee Smith (probable): just no questions just it it is i know it is smaller than what you'd normally accept but

[1:28:03] Trustee Smith (probable): being uh buying the lisabelle nature reserve is super helpful also i happen to know um with my

[1:28:09] Voice 7: biology background that the sharp-tailed snake can thrive

[1:28:13] Trustee Smith (probable): many of them in a tiny little area

[1:28:16] Trustee Smith (probable): but it's a very specific area so it's really important to have even small places like that

[1:28:23] Trustee Smith (probable): Yeah. So I have a question because maybe I'm just remembering differently, but I thought

[1:28:29] Trustee Smith (probable): we had decided not to accept any new proposals.

[1:28:32] Voice 5: No, the board hasn't made that resolution. We

[1:28:35] Voice 5: have had conversations and we did put on hold a number of applications at various times to allow

[1:28:41] Voice 5: staff to catch up. But at the moment, we don't have a standing

[1:28:44] Voice 10: resolution to stop their application.

[1:28:47] Voice 10: The deferral was paused this year. So in previous years, we had, we were deferring them and then

[1:28:52] Voice 10: And that is not the current, yeah.

[1:28:56] Trustee Smith (probable): Okay, I thought we had, all right, I must,

[1:29:01] Trustee Smith (probable): I just was so sure that we had deferred them

[1:29:03] Trustee Smith (probable): until we had resolved our issue with not having a plan.

[1:29:08] Trustee Smith (probable): I understand that we're allowed to go ahead

[1:29:10] Trustee Smith (probable): with the minister's approval,

[1:29:11] Trustee Smith (probable): but I was pretty sure we had a resolution

[1:29:14] Trustee Smith (probable): to not accept new proposals

[1:29:16] Trustee Smith (probable): until we had resolved the issue with our plan.

[1:29:19] Trustee Smith (probable): Now, is it because we got the minister's letter

[1:29:21] Trustee Smith (probable): that that resolved that?

[1:29:23] Trustee Smith (probable): I'll have to go back and look at that. I just thought that we had decided that it's not that

[1:29:27] Trustee Smith (probable): I'm against this particular proposal, but I just think if we make a decision, we have to stick to

[1:29:32] Trustee Smith (probable): it. So I, I'm just, I was so sure that we had decided that, but I could be wrong. Like you

[1:29:37] Trustee Smith (probable): said, I'm happy to be wrong, but I thought we had made a decision not to take new proposals.

[1:29:43] Trustee Smith (probable): No, I

[1:29:44] Voice 5: don't have any resolution. Okay. In my recollection, I can have a quick

[1:29:48] Voice 5: would go through the list to confirm that but um no we need

[1:29:53] Voice 6: to confer with first nations

[1:29:55] Voice 6: well

[1:29:56] Voice 10: so that would it's a nap tip application so that would happen

[1:30:00] Voice 10: And we've discussed it in circles, I think, at the staff level, and ultimately felt that there was no point in sending something for First Nations comment before the board had looked at it and accepted the proposal, decided that it was a good fit for the ITC.

[1:30:17] Voice 10: This

[1:30:17] Voice 6: is the first time it's come up.

[1:30:18] Voice 6: Correct.

[1:30:19] Voice 6: Yeah.

[1:30:20] Trustee Smith (probable): Okay, so we are saying they're subject to review of First Nations responses and ministerial approval.

[1:30:25] Trustee Smith (probable): That's right.

[1:30:26] Voice 10: So we've added

[1:30:26] Trustee Smith (probable): that into the proposal.

[1:30:28] Trustee Smith (probable): Okay.

[1:30:29] Trustee Smith (probable): Okay. Any other questions about this? I think that the note is very good and explains why this one, even though it's small, fits with the policy because it's adjacent to the project area.

[1:30:42] Trustee Smith (probable): It's continuous.

[1:30:43] Trustee Smith (probable): Yeah. So does anybody want to read the motion?

[1:30:47] Trustee Smith (probable): I'm happy to read it.

[1:30:48] Trustee Smith (probable): Thank you.

[1:30:49] Trustee Smith (probable): I move that the Islands Trust Conservancy Board approve the conservation proposal submitted by Sarah Miles, Mike Timmons, and Vivian Mitchell to place a NAPTEP covenant on approximately 0.6 hectares of North Pender Island, PID 005-837-651, Lot 6, Sections 18 and 22, Pender Island, Cowichan District, Plan 6294, subject to review of First Nations responses and

[1:31:19] Trustee Smith (probable): to ministerial approval to protect woodlands and herbaceous habitats

[1:31:23] Trustee Smith (probable): maturing dry Douglas fir forest and adjacent protected areas any final

[1:31:32] Trustee Smith (probable): discussion no all those in favor okay the next two items are proposals from

[1:31:42] Trustee Smith (probable): the Galliano Conservancy Association which I am on the board of so I'm going

[1:31:46] Trustee Smith (probable): me to recuse myself and trustee Gavreau is going to share the meeting and I'll tell you I'll bring

[1:31:52] Trustee Smith (probable): my phone you can text me when I can come back okay thank you

[1:32:00] Trustee Gauvreau: everyone uh so next item is uh

[1:32:04] Trustee Gauvreau: 6.1.4 brown monitoring and trick-or-melling nature sanctuary in Galliano Island

[1:32:11] Trustee Gauvreau: I'll have

[1:32:12] Voice 5: an update from

[1:32:13] Trustee Gauvreau: that's

[1:32:14] Voice 5: probably from me uh so normally this would be delivered by

[1:32:17] Voice 5: our property management specialist new Murphy uh but she's on vacation today um so essentially

[1:32:23] Voice 5: we've received a request from the Galliano Conservancy Association we have two um wells

[1:32:28] Voice 5: in the in the Trinkmolly Nature Sanctuary and they're um embarking on a kind of a well

[1:32:34] Voice 5: monitoring program so they want to install well monitors to basically monitor the uh thank you

[1:32:48] Voice 5: to log the water levels in these wells water meters to lock the water levels in these wells

[1:32:54] Voice 5: um and uh this type of work because it's um not part of the management plan for the

[1:33:01] Voice 5: drink molly nature sanctuary um and has not been approved by the board yet is coming to you for

[1:33:06] Voice 5: review and approval um and so staff have um we did reach out to our um water specialist

[1:33:18] Voice 5: it's getting towards the end of the day i apologize and um and just put him in touch

[1:33:23] Voice 5: with the galliano conservancy just because of the over potential overlap with projects he's working

[1:33:28] Voice 5: working on, and he has been in touch with them also to talk about any regulations that

[1:33:33] Voice 5: might be required.

[1:33:34] Voice 5: And so the recommendation that we've drafted for board consideration is that the board

[1:33:40] Voice 5: approve the request from Galliano Conservancy to install a water meter on the existing drilled

[1:33:47] Voice 5: well in the Trincomalee Nature Sanctuary to work water levels and temperature data to

[1:33:52] Voice 5: inform a water conservation project on Galliano, but subject to proper installation under the

[1:33:58] Voice 5: water sustainability act and river protection regulation and then also subject to removal of

[1:34:03] Voice 5: the equipment into the project yeah

[1:34:06] Trustee Smith (probable): great project good idea yeah i'm just curious why were there two

[1:34:11] Trustee Smith (probable): wells and i mean obviously the two wells were before the nature reserve was created was there

[1:34:16] Trustee Smith (probable): residences

[1:34:17] Trustee Gauvreau: there yeah i do know that the galliano conservancy has been looking at multiple wells

[1:34:21] Trustee Gauvreau: they want some at the north end of the island mid-island that kind of thing and hopefully

[1:34:25] Trustee Gauvreau: a project similar to this oh

[1:34:27] Voice 5: yeah i mean a lot of times wells get drilled when people are

[1:34:31] Voice 5: contemplating development as well so i think these were probably installed prior to the transfer

[1:34:36] Voice 5: when it was being considered as a development property absolutely i

[1:34:39] Trustee Gauvreau: believe there's actually

[1:34:40] Trustee Gauvreau: more wells than there are people really i don't know really remember

[1:34:44] Trustee Smith (probable): what william

[1:34:46] Trustee Smith (probable): said something about perforation perforated islands yeah yeah

[1:34:51] Trustee Gauvreau: okay

[1:34:53] Trustee Gauvreau: Okay. Any discussion?

[1:34:54] Trustee Gauvreau: No.

[1:34:55] Trustee Gauvreau: No. Any questions?

[1:34:57] Trustee Gauvreau: Looks pretty straightforward.

[1:34:59] Trustee Gauvreau: Looks pretty good.

[1:35:00] Trustee Gauvreau: Then I look

[1:35:00] Trustee Gauvreau: for someone to make the motion.

[1:35:01] Trustee Gauvreau: I'll

[1:35:02] Trustee Smith (probable): happily make that motion.

[1:35:03] Trustee Smith (probable): I move that the Islands Trust Conservancy Board approve the request from the Galliano Conservancy Association

[1:35:09] Trustee Smith (probable): to install a water meter at the existing drilled well on Trinca Valley Nature Sanctuary

[1:35:15] Trustee Smith (probable): to log water levels and temperature data to inform a water conservation project on Galliano Island

[1:35:21] Trustee Smith (probable): subject to proper installation as guided by the Water Sustainability Act

[1:35:26] Trustee Smith (probable): and groundwater protection regulation regarding work in and around groundwater wells

[1:35:31] Trustee Smith (probable): and removal of all equipment at the end of the project.

[1:35:35] Trustee Smith (probable): Second, Toby?

[1:35:39] Trustee Smith (probable): Sure.

[1:35:39] Trustee Smith (probable): Fantastic. Then I'll call the vote.

[1:35:42] Trustee Gauvreau: Oh, there it is.

[1:35:43] Trustee Smith (probable): I just had a realization.

[1:35:46] Trustee Smith (probable): Did Risa recuse herself because she's a member of Galliano Conservancy?

[1:35:50] Trustee Smith (probable): Because

[1:35:50] Voice 5: she's on the board.

[1:35:51] Voice 5: because i'm a member

[1:35:52] Trustee Smith (probable): of the conservancy yes

[1:35:54] Voice 5: but it's not related it's more if you're a decision

[1:35:56] Voice 5: maker of the body so she can't wear two hats right okay great

[1:36:00] Trustee Gauvreau: i'm processing unanimously

[1:36:01] Trustee Gauvreau: on to the next item 6.15

[1:36:08] Trustee Gauvreau: 69

[1:36:09] Trustee Smith (probable): your agenda should we get you some back in no this is a

[1:36:13] Voice 1: similar issue

[1:36:14] Voice 1: issue okay

[1:36:14] Trustee Gauvreau: and then this one's over to mike this

[1:36:18] Voice 1: is over to me it's very

[1:36:20] Voice 1: uh kind and it's given me

[1:36:22] Voice 1: a potentially nice easy one to present

[1:36:25] Voice 4: thank

[1:36:26] Voice 1: you yeah um

[1:36:28] Voice 1: the the galliano conservancy association

[1:36:31] Voice 1: approached me um earlier this year to see if we would help fund a um event they're planning on

[1:36:39] Voice 1: Galliano later this year to get all the conservation organisations together in

[1:36:46] Voice 1: the in the region. It's sort of following on from a similar event that was on

[1:36:52] Voice 1: Pender Island in 2022. So they're wanting some help with the costs for this event

[1:37:02] Voice 1: and they're spelled out in the RFD here for a total of $3,500.

[1:37:11] Voice 1: One little change in the information here is that they were planning

[1:37:16] Voice 1: it for April, only just found out a couple of days ago

[1:37:21] Voice 1: that they looked like some of the conservation organisations

[1:37:25] Voice 1: are a bit too busy in the spring to do this,

[1:37:30] Voice 1: so they're going to postpone it until the fall.

[1:37:32] Voice 1: but they're still aiming to go ahead with it this year and yeah if there's any

[1:37:40] Voice 1: questions around that, I'm happy

[1:37:41] Trustee Gauvreau: to try and answer.

[1:37:45] Trustee Smith (probable): Right, it's only in the fall.

[1:37:47] Trustee Smith (probable): Sorry, but what budget is this coming from? It doesn't say...

[1:37:52] Voice 5: So we're, it's up on the screen right now, the funds are proposed to, I

[1:37:57] Voice 1: should let Mike answer.

[1:38:00] Voice 1: there's three different sort of areas they can potentially come from and

[1:38:04] Voice 1: depending on how we

[1:38:05] Voice 1: we choose

[1:38:06] Trustee Smith (probable): to do that i wouldn't want to see it come from the opportunities fund it's the only

[1:38:09] Trustee Smith (probable): thing okay i'm happy to move the academic question

[1:38:16] Trustee Smith (probable): thank you i move that the islands

[1:38:17] Trustee Smith (probable): trust conservancy board approve a contribution of three thousand dollars five hundred to support

[1:38:23] Trustee Smith (probable): the 2024 Sailor Sea Conservation Forum on Galliano Island as it assists Islands Trust Conservancy

[1:38:31] Trustee Smith (probable): to meet objectives 1.3 and 4.2 of the 2018 to 2027 Regional Conservation Plan.

[1:38:39] Trustee Smith (probable): Fantastic, second your points. Charles? Thank

[1:38:43] Trustee Gauvreau: you and I'll call the vote. All in favor?

[1:38:47] Trustee Gauvreau: Yay!

[1:38:48] Trustee Gauvreau: Motion carried.

[1:38:49] Trustee Gauvreau: Go Galliana.

[1:38:51] Voice 1: That was easy.

[1:38:53] Voice 1: Thank you.

[1:38:55] Trustee Gauvreau: Thanks Mike.

[1:38:56] Trustee Gauvreau: Great.

[1:38:57] Trustee Gauvreau: That was good.

[1:38:57] Trustee Gauvreau: Text Risa.

[1:38:58] Voice 5: What I realized is...

[1:38:59] Voice 5: Catherine, could I actually...

[1:39:01] Voice 5: I don't have it in my phone, but I do have it.

[1:39:04] Voice 5: Can you lean it in?

[1:39:06] Voice 5: If Risa's wandering, do you want to go see if you can point her?

[1:39:09] Voice 5: And otherwise, I will...

[1:39:28] Voice 12: okay thanks i realized

[1:39:30] Voice 5: i didn't have you in my phone i have oh my god

[1:39:33] Voice 5: so sorry about that claire has me in her phone

[1:39:37] Trustee Smith (probable): somebody did okay so those two are done can i ask what the decisions are unanimous

[1:39:46] Voice 4: Yeah,

[1:39:46] Trustee Smith (probable): I think this, um, the, um, conservation form is like everybody, all the other ones

[1:39:55] Trustee Smith (probable): will be.

[1:39:56] Trustee Smith (probable): It's going to be good.

[1:40:02] Trustee Smith (probable): Item 6.2.1, what time is it?

[1:40:06] Trustee Smith (probable): Just so that you know, 2.42.

[1:40:07] Trustee Smith (probable): No, we're going to make it.

[1:40:09] Trustee Smith (probable): I mean, God, you guys are incredible.

[1:40:11] Trustee Smith (probable): Okay.

[1:40:11] Trustee Smith (probable): Public applications update briefing.

[1:40:15] Trustee Smith (probable): So, uh, let's see, do we have some, no, there's nothing on this particular one in the.

[1:40:21] Voice 10: No, this is related to the ministerial approval.

[1:40:24] Voice 10: Yeah.

[1:40:25] Trustee Smith (probable): Okay.

[1:40:26] Trustee Smith (probable): Um, so does

[1:40:28] Trustee Smith (probable): somebody want to speak to that?

[1:40:29] Trustee Smith (probable): Do we need to speak to it?

[1:40:30] Voice 5: Yeah.

[1:40:30] Voice 5: So this is again, just informing the board of what, um, based on the ministerial response

[1:40:36] Voice 5: around, um, you know, which items need approval from the minister prior to proceeding.

[1:40:42] Voice 5: this is a summary of that and so essentially based on the information from the minister

[1:40:49] Voice 5: applications initiated before december 2022 are proceeding under current policy direction and

[1:40:56] Voice 5: those include the crystal mountain nature reserve the robert leader knap tap covenant the larmer

[1:41:02] Voice 5: knap tap covenant all of these just for your knowledge i believe have been sent to first

[1:41:08] Voice 5: nations robert

[1:41:09] Voice 10: leader was oh that's right um

[1:41:12] Voice 5: okay yeah that's a very old one and i'm still

[1:41:16] Voice 5: unsure whether that's going to proceed based on some information forthcoming uh and then item two

[1:41:21] Voice 5: is um the kun snap tap covenant has been sent to the minister's office and we've requested a quick

[1:41:29] Voice 5: response on that one because that one is fairly far along in its negotiation and doris mccarty

[1:41:35] Voice 5: you just saw today and that has also been sent to the minister um so both with information

[1:41:42] Voice 5: and can

[1:41:44] Trustee Smith (probable): i ask a question about like the crystal mountain one's been on i do know a bit about it

[1:41:50] Trustee Smith (probable): in the sense that it's waiting for evangelist approval but is this actually going to happen

[1:41:56] Voice 5: um i don't know the answer to that but all i can say is it will stay on your books until it gets

[1:42:02] Voice 5: one way or the other yeah

[1:42:05] Trustee Smith (probable): yeah I heard

[1:42:07] Trustee Smith (probable): through the great final they would go to

[1:42:10] Trustee Smith (probable): Nellica instead of I

[1:42:13] Trustee Gauvreau: don't know that there's public hearing so yeah we will find out yeah

[1:42:17] Trustee Smith (probable): yeah

[1:42:18] Voice 5: we'll find out probably okay

[1:42:20] Trustee Smith (probable): but it just stays there it

[1:42:22] Voice 5: stays until we have direction

[1:42:24] Voice 5: to remove it and right now staff can't advance it until we have further direction from the LTC

[1:42:29] Voice 5: Okay,

[1:42:29] Trustee Smith (probable): so there's nothing, there's no decisions there?

[1:42:33] Trustee Smith (probable): No,

[1:42:34] Voice 5: it's just for your information.

[1:42:37] Trustee Smith (probable): Okay, and then Minister's response letter, we've kind of already talked about that, so

[1:42:42] Trustee Smith (probable): we don't really need to talk about that.

[1:42:43] Trustee Smith (probable): And the next thing was the Harrington book launch, and we have a little note on that.

[1:42:48] Trustee Smith (probable): Yes, 6.3.3.

[1:42:51] Trustee Smith (probable): So do we have to make a decision, or?

[1:42:56] Trustee Smith (probable): um

[1:42:57] Voice 5: it would be fantastic to be able to respond to um ms harrington

[1:43:03] Voice 5: sheila or izzy as i know her these days um she's been working on a book and there's some

[1:43:09] Voice 5: context notes in your package around that about conservancies and in the salish sea it's

[1:43:16] Voice 5: in print she's asked the board to support a book launch event possibly in victoria um we don't

[1:43:23] Voice 5: really have any policy on this. And so it's for board

[1:43:28] Voice 5: consideration. See what, what else did I put in the context

[1:43:33] Voice 5: notes?

[1:43:36] Voice 6: That was the one that was going to establish it.

[1:43:38] Voice 5: Yes. So this one, generally, it would require some staff

[1:43:43] Voice 5: capacity to support it. And I would say our staff capacity at

[1:43:47] Voice 5: this point is limited.

[1:43:47] Voice 5: excited enough um so

[1:43:50] Voice 5: i would want to be

[1:43:51] Trustee Smith (probable): just um yes as much as i love supporting books especially

[1:43:55] Trustee Smith (probable): books about this place having been a librarian for five years um i i would not support this with

[1:44:03] Trustee Smith (probable): any financial support certainly in spirit i support it uh but we would need to find out

[1:44:09] Trustee Smith (probable): which budget it would come from and it sets an odd precedent so i'll leave what i have to say

[1:44:17] Trustee Smith (probable): an agreement with that yeah i

[1:44:18] Trustee Smith (probable): agree and also just to let people know that of course she's a tough

[1:44:22] Trustee Smith (probable): coach every concern and that's fine and also

[1:44:26] Trustee Smith (probable): there's one thing i want to read that i think

[1:44:29] Trustee Smith (probable): it's great that she's written this book but it's taken a

[1:44:31] Trustee Smith (probable): very long time to write it i have read

[1:44:33] Trustee Smith (probable): many sections of them i'm in it whatever but um it's old now yeah and there's a bit of a concern

[1:44:42] Trustee Smith (probable): concern because as we talked about this morning like there's such a new direction for it to see

[1:44:48] Trustee Smith (probable): but for all the uncertainties are all thinking about first nations and none of that is captured

[1:44:55] Trustee Smith (probable): in there so it's a little bit um of discomfort because it is a history but it is uh doesn't

[1:45:04] Trustee Smith (probable): reflect and i'll leave it at that there's some discomfort with that okay yeah i was

[1:45:10] Trustee Smith (probable): i was going

[1:45:11] Trustee Smith (probable): going to suggest we could ask um to if there's a launch to promote it on social media or or

[1:45:18] Trustee Smith (probable): anything if there's any

[1:45:19] Trustee Smith (probable): communications that goes out but if we don't want to align with the book

[1:45:22] Trustee Smith (probable): or necessarily then

[1:45:24] Voice 1: i don't know i really

[1:45:25] Trustee Smith (probable): like sheila i'm really happy she wrote it but i'm just

[1:45:27] Trustee Smith (probable): i have a personal discomfort since i've read it with knowing that it's it is good and it's

[1:45:33] Trustee Smith (probable): accurate for the past but yeah um it's a history lesson it's a good history lesson i like i need

[1:45:39] Trustee Smith (probable): Priscilla on Salt Spring when she lived on Salt Spring. Yeah, long time ago.

[1:45:43] Trustee Smith (probable): Yeah, I'm not super

[1:45:44] Trustee Smith (probable): happy with promoting it, but okay.

[1:45:48] Voice 5: So I guess as staff, I'd request, if we can, a resolution

[1:45:52] Voice 5: to that effect, and I can start to put something up on the screen.

[1:45:56] Trustee Smith (probable): Okay, so, well,

[1:45:59] Voice 5: I guess I have

[1:45:59] Trustee Smith (probable): We have

[1:45:59] Voice 5: to wait for the revenue.

[1:46:07] Voice 4: There's

[1:46:08] Voice 9: not much there yet.

[1:46:14] Voice 4: Thanking her for...

[1:46:15] Voice 4: I move that the

[1:46:16] Trustee Smith (probable): ITC board decline the option or something.

[1:46:20] Trustee Smith (probable): Decline

[1:46:21] Voice 5: the request to

[1:46:21] Trustee Smith (probable): support the launch financially.

[1:46:31] Voice 4: putting the title of the book there um

[1:46:45] Voice 12: you

[1:46:51] Trustee Smith (probable): just want to see as we don't have funds no

[1:46:53] Trustee Smith (probable): let's just there's other reasons yeah they didn't

[1:46:55] Trustee Smith (probable): have the funds i would love this

[1:46:57] Trustee Smith (probable): so just that okay does anybody want to be i'll happily read that i move that the islands trust

[1:47:04] Trustee Smith (probable): conservancy board declined the request from sheila harrington to support the launch

[1:47:09] Trustee Smith (probable): Well, to financially support the launch of her book.

[1:47:19] Trustee Smith (probable): Do I have a seconder for them?

[1:47:21] Trustee Smith (probable): Okay, Trustee Galbraith, all those in favour?

[1:47:25] Trustee Smith (probable): Thanks, everybody.

[1:47:26] Trustee Smith (probable): And then

[1:47:27] Trustee Smith (probable): the next item is SSDVP notice of permit, which there is a note on,

[1:47:36] Trustee Smith (probable): and there's nothing really for us to do. We've been notified of something.

[1:47:40] Trustee Smith (probable): They don't even want our opinion.

[1:47:42] Trustee Smith (probable): Am I correct in saying that?

[1:47:45] Voice 5: yeah item 6.33 to 6.35 are really just provided for your information and the context notes are

[1:47:53] Voice 5: there just to provide information about what they are yeah

[1:47:57] Trustee Smith (probable): are there any questions about any of those

[1:47:59] Trustee Smith (probable): to kate okay then we'll move on to 6.4.4 which is um dvp notice um and there's a little note on that

[1:48:10] Trustee Smith (probable): these are so helpful well that was

[1:48:13] Trustee Smith (probable): the one on the kill

[1:48:14] Voice 5: so we have after six

[1:48:18] Voice 5: point three point five which is the updates of the development we have the

[1:48:24] Voice 5: updates for information I don't think I have anything to say regarding the

[1:48:28] Voice 5: public acquisitions or covenants I don't know if Catherine does no no does anybody

[1:48:32] Voice 5: have any questions about about

[1:48:40] Trustee Smith (probable): the public acquisitions reporting the public

[1:48:42] Trustee Smith (probable): Covenants? I'm curious about the leader one, but I don't want to take up any more time.

[1:48:48] Voice 10: Well, I mean, you can ask for a quick question if you need the

[1:48:52] Trustee Smith (probable): chair. I have to be quick,

[1:48:53] Trustee Smith (probable): because we only have 10 minutes. Yeah, no, that's fine. It's not important.

[1:48:57] Trustee Smith (probable): You can do it offline. Yeah, thanks. Okay, so there's nothing about those. Budget report?

[1:49:04] Voice 5: I provided my context notes. I think I said we're tracking to be about 45,000 underspend, although

[1:49:10] Voice 5: although some of that has been spent today, so it's probably closer to $35 at this point.

[1:49:18] Voice 5: And then other notes there for your information and interest.

[1:49:22] Voice 5: This is super helpful.

[1:49:23] Trustee Smith (probable): Yeah, I think we should go with this all the time.

[1:49:26] Trustee Smith (probable): Although it's more work for Kate, but maybe not in the end.

[1:49:29] Trustee Smith (probable): Nice colours too.

[1:49:30] Trustee Smith (probable): Green, huh?

[1:49:31] Trustee Smith (probable): Nice and green.

[1:49:35] Trustee Smith (probable): Okay, no questions about the budget report?

[1:49:37] Trustee Smith (probable): for any no and we don't need a motion for that the calp resiliency research update thanks for

[1:49:45] Trustee Smith (probable): providing that and for providing the paper and you

[1:49:48] Voice 10: were involved in that

[1:49:49] Trustee Smith (probable): yes

[1:49:50] Voice 10: yeah great project

[1:49:52] Voice 10: i can see the member of the alliance i wasn't directly involved in any of the good stuff

[1:49:58] Voice 10: that's

[1:49:58] Voice 4: still exciting stay

[1:49:59] Voice 10: tuned for paper number two which i think will be

[1:50:01] Voice 10: more accessible to oh

[1:50:03] Trustee Smith (probable): yeah non

[1:50:03] Voice 10: -researchers and it's in manuscript right now super important

[1:50:06] Trustee Smith (probable): yes

[1:50:07] Voice 10: especially for our region i think yes yes

[1:50:10] Trustee Smith (probable): yeah eelgrass kelp yes okay great uh elder cedar

[1:50:16] Trustee Smith (probable): signage looking good and the sign went

[1:50:19] Voice 5: up it seems like

[1:50:20] Trustee Smith (probable): you consulted properly with all the people

[1:50:22] Trustee Smith (probable): on yeah it's not

[1:50:23] Voice 5: up yet we had hoped to pass it over to you guys but it's not back in the printer

[1:50:32] Trustee Smith (probable): looks like a pretty simple straightforward sign to me

[1:50:36] Trustee Smith (probable): and you guys are all happy with it so there you go um then the executive committee update

[1:50:41] Trustee Smith (probable): verbal from trustee elliott to give us a verbal update oh gosh it's been uh two weeks since uh

[1:50:51] Trustee Smith (probable): oh okay just let me swap over to my notes um i'd say executive committee

[1:51:00] Trustee Smith (probable): committee really wants to keep meeting with ITC and let's strategize, you know, how to

[1:51:07] Trustee Smith (probable): gain more support from the province broadly, you know, both Reliance Trust and Conservancy.

[1:51:14] Trustee Smith (probable): I think there was lots of good discussion in our meeting, but we didn't really resolve

[1:51:19] Trustee Smith (probable): to do much. I guess we could talk about Trust Council a little bit, just looking back.

[1:51:31] Trustee Smith (probable): What about the

[1:51:32] Trustee Smith (probable): part that our budget item was the second priority? Wasn't that exciting?

[1:51:35] Trustee Smith (probable): Our budget? Oh my gosh.

[1:51:39] Trustee Smith (probable): Well, that was a real, yeah, it was a real battle. Well, that pertains

[1:51:43] Trustee Smith (probable): to the FPC as well as council, and actually

[1:51:47] Trustee Smith (probable): council was easier than the FPC.

[1:51:49] Voice 12: Yeah, I'm just

[1:51:50] Voice 12: saying. I'm not surprised. But

[1:51:52] Trustee Smith (probable): I guess I think we need to do some communications work with

[1:51:58] Trustee Smith (probable): trust council and with other trustees there is a real misunderstanding about

[1:52:05] Trustee Smith (probable): these are two separate bodies they are two different things why are trust area

[1:52:10] Trustee Smith (probable): residents funding the Conservancy like if you take the Conservancy out of the

[1:52:16] Trustee Smith (probable): work you're left with a local government that does land use planning but the

[1:52:22] Trustee Smith (probable): Conservancy is the heart of kind of the executing the mandate and many residents

[1:52:27] Trustee Smith (probable): see that but there is a strong contingent of trustees who don't see that so I think we have

[1:52:34] Trustee Smith (probable): to use authority about the conservancy and I don't know how to do that and I think that's

[1:52:38] Trustee Smith (probable): executive committee ITC leadership piece that we can work on. Well just following along with that

[1:52:46] Trustee Smith (probable): I agree and one of the really good things about the ITC is that it works with local conservancies

[1:52:52] Trustee Smith (probable): So anytime you get a partnership and collaboration like that, it's just so good.

[1:52:57] Trustee Smith (probable): But the other thing is, Chair Smith, we really, or I still really want you to do a NAPTEP presentation.

[1:53:05] Voice 12: Yes, next meeting.

[1:53:06] Trustee Smith (probable): Excellent.

[1:53:07] Trustee Smith (probable): That will help a huge amount.

[1:53:09] Trustee Smith (probable): And to explain why, I was there when Kim Benson began the whole NAPTEP project decades ago, and why it's so important to have it in place.

[1:53:19] Trustee Smith (probable): this okay so i didn't do it last time because i knew that i mean i barely got to do it yeah because

[1:53:25] Trustee Smith (probable): it was such an intense meeting but the next one i definitely want to do that's great so the next

[1:53:31] Voice 1: one just looking ahead

[1:53:32] Trustee Smith (probable): june salt spring island oh i can come in it's our 50th anniversary celebration

[1:53:38] Trustee Smith (probable): and so the conservancy we might want to think about again storytelling um do you want to ask

[1:53:46] Trustee Smith (probable): for some more significant time in the agenda, highlight some of the successes, slideshow,

[1:53:55] Trustee Smith (probable): film. I think this is an opportunity to to showcase what's been done in the last 50 years

[1:54:01] Trustee Smith (probable): and there are potentially invited, well there are invited ministers, we don't know who's attending,

[1:54:09] Trustee Smith (probable): But this should be a big moment to allow the Conservancy to shine on some of the good stuff.

[1:54:19] Trustee Smith (probable): We're also going to be looking at the governance report in June.

[1:54:22] Trustee Smith (probable): So that's a piece of work that you could speak to more that they've been sort of circulating

[1:54:27] Trustee Smith (probable): on internal governance stuff.

[1:54:28] Trustee Smith (probable): What we have to do is look at the external structural pieces of governance broadly.

[1:54:35] Trustee Smith (probable): And so the big piece that I keep when you get a financial planning committee, what we always look at is, oh, the fee levy increase for Bowen Island Municipality is so much higher.

[1:54:47] Trustee Smith (probable): Whenever we increase in staffing, operational, trust area services and conservancy, but land use planning doesn't impact it.

[1:54:55] Trustee Smith (probable): So there's a tricky, Bowen isn't complaining at all.

[1:55:04] Trustee Smith (probable): they love the conservancy of the work that we do they told us that directly it's that financial

[1:55:08] Trustee Smith (probable): planning committee go they just zero in on the numbers and then we'll end up getting cut or

[1:55:13] Trustee Smith (probable): sacrificed is services and conservancy so i think this is part of the problem why we can't ever get

[1:55:20] Trustee Smith (probable): past these capacity issues and you pointed to it we're uh we have a growth what is it the a growth

[1:55:27] Trustee Smith (probable): model yeah there's that people are only ever going to want to continue conserving land and

[1:55:32] Trustee Smith (probable): donating land and especially the generational shift of wealth that we have so the capacity

[1:55:38] Trustee Smith (probable): issue is just going to keep growing doesn't matter how much we add

[1:55:41] Trustee Smith (probable): but the structural piece of how to

[1:55:43] Trustee Smith (probable): fund it do you keep taxing taxpayers in the trust area to fulfill this provincial mandate kind of

[1:55:51] Trustee Smith (probable): thing so um those are big questions and trustees are really asking them because they're coming from

[1:55:57] Trustee Smith (probable): outside the island's trust sort of organization and going well how is this working for communities

[1:56:03] Trustee Smith (probable): what is this conservancy thing why are taxpayers funding it and i think it's legitimate questions

[1:56:07] Trustee Smith (probable): we need to actually drill down and go what does governance look like for the next 25 years

[1:56:15] Trustee Smith (probable): yeah good point okay and i think a hot presentation is a good idea now that i can

[1:56:21] Trustee Smith (probable): start working on that till june and i'll do it in my own way yeah

[1:56:25] Voice 5: it's one but communications

[1:56:27] Trustee Smith (probable): patient's person too and Mikaela

[1:56:28] Trustee Smith (probable): could you come in?

[1:56:30] Trustee Smith (probable): Yes, and I can help too.

[1:56:33] Trustee Smith (probable): Okay. But we don't need

[1:56:35] Trustee Smith (probable): a motion or do we?

[1:56:37] Voice 5: So you

[1:56:39] Voice 5: could make a resolution

[1:56:41] Voice 5: to request that executive committee

[1:56:42] Voice 5: consider allocating some

[1:56:45] Voice 5: time to Island

[1:56:45] Voice 5: Stress Conservancy

[1:56:46] Voice 5: agenda.

[1:56:48] Voice 5: And then we have something we can carry forward to them.

[1:56:51] Trustee Smith (probable): Yeah. So let's

[1:56:52] Trustee Smith (probable): move that the

[1:56:54] Trustee Smith (probable): the Trust and Conservancy Board requests staff to request executive committee to set aside time

[1:57:06] Trustee Smith (probable): in the June Trust Council schedule for conservancy storytelling.

[1:57:12] Trustee Smith (probable): Can we ask for a half hour?

[1:57:14] Trustee Smith (probable): Absolutely.

[1:57:15] Trustee Smith (probable): Yes, maybe we should specifically ask for how much time,

[1:57:17] Trustee Smith (probable): because that could mean seven minutes instead of five or so.

[1:57:21] Trustee Smith (probable): Will that include nap time, or will that be separate?

[1:57:24] Trustee Smith (probable): i'll put nap tip in there because that's part of it yeah won't be

[1:57:27] Trustee Smith (probable): specific to nap tip but i think

[1:57:28] Trustee Smith (probable): i should fit it in there yeah 45 minutes oh yeah i don't know i

[1:57:33] Voice 5: heard that from toby

[1:57:34] Trustee Smith (probable): 45 and then

[1:57:36] Trustee Smith (probable): because we'll be working

[1:57:37] Voice 5: on the schedule

[1:57:37] Trustee Smith (probable): and well we can we can

[1:57:39] Voice 5: have a lunch

[1:57:39] Trustee Smith (probable): time education are

[1:57:42] Trustee Smith (probable): yeah educational yeah oh nice fun okay i like doing those things but i mean there could be

[1:57:48] Trustee Smith (probable): a special site on the website we could do some broader communication stuff that's not just

[1:57:53] Trustee Smith (probable): your presentation about the meeting but this is it is it's highlighter success and really focus

[1:58:00] Trustee Smith (probable): on our collaborative work yeah so then it would be really good if everybody sent me their ideas

[1:58:06] Trustee Smith (probable): about what you're doing there just they can be just rough but you know if i have your ideas and

[1:58:10] Trustee Smith (probable): then if i have time to work on it now then i could you know send drafts to you guys and staff would

[1:58:17] Trustee Smith (probable): have time to help that

[1:58:19] Voice 5: would be great yeah

[1:58:20] Voice 5: and michaela can be really helpful in terms of

[1:58:22] Voice 5: of providing the graph so

[1:58:24] Trustee Smith (probable): we have some lovely little things okay that's a great idea so um

[1:58:31] Trustee Smith (probable): did somebody read that already you read it trustee yates

[1:58:37] Trustee Smith (probable): all those in favor all right

[1:58:41] Trustee Smith (probable): thanks for the extra work appreciate that awesome so that's

[1:58:47] Trustee Smith (probable): exactly three months it's kind of the trust council update as well but unless you've got

[1:58:52] Trustee Smith (probable): more uh no we are so happy that the budget passed that we can't even think of anything else

[1:58:58] Trustee Smith (probable): okay and itc report to trust council that's in your package the summary that kate did which is

[1:59:03] Trustee Smith (probable): great and i gave a very short uh little summary myself just focusing on a few few things and

[1:59:09] Trustee Smith (probable): anybody wants to have my speaking points i could send it around not such a facial yeah i'm sorry

[1:59:14] Voice 9: i had very little time it was late

[1:59:16] Trustee Smith (probable): that's why i didn't want to talk about that and that was

[1:59:18] Voice 12: was

[1:59:18] Trustee Smith (probable): really good that you when you chimed in at Council, that

[1:59:20] Trustee Smith (probable): was super. That was good. Yeah, that's great. Excellent.

[1:59:25] Voice 12: Everybody's always

[1:59:25] Trustee Smith (probable): kind to me. I'm very kind. Governance

[1:59:30] Trustee Smith (probable): Committee. So tell me kindness is 301. Can people stay for an

[1:59:33] Trustee Smith (probable): extra 10 minutes? Okay, with everybody, I will take 10

[1:59:38] Trustee Smith (probable): minutes. Oh, yeah, actually, that it won't even be 10 minutes,

[1:59:41] Trustee Smith (probable): but I'm on it.

[1:59:41] Trustee Smith (probable): Alright,

[1:59:43] Trustee Gauvreau: so Governance Committee update, I've attended two meetings so far, a little bit

[1:59:49] Trustee Gauvreau: about the Governance Committee, if maybe somebody's not familiar with it, it's a standing committee

[1:59:55] Trustee Gauvreau: and we oversee the organization's governance structure, ensuring transparency and efficiency.

[2:00:00] Trustee Gauvreau: Our responsibilities include reviewing policies, communications, providing recommendations to Trust Council, and our main goal is effective governance.

[2:00:11] Trustee Gauvreau: Presently, we're reviewing the 2022 governance review. Board members are evaluating and summarizing its recommendations.

[2:00:19] Trustee Gauvreau: It's worth noting that the current Trust Council has yet to assess the governance review formally.

[2:00:25] Trustee Gauvreau: The report has recently been forwarded to staff to gather their input as they have not

[2:00:30] Trustee Gauvreau: had a chance to provide insights or opinions either.

[2:00:33] Trustee Gauvreau: It's important to hear from both staff and trustees regarding the 50 recommendations

[2:00:37] Trustee Gauvreau: in the report before proceeding further.

[2:00:40] Trustee Gauvreau: The report and its contents need to be discussed at Trust Council before a response letter

[2:00:46] Trustee Gauvreau: to the province is drafted.

[2:00:49] Trustee Gauvreau: I should mention that a special meeting has been planned with Great Northern Management,

[2:00:53] Trustee Gauvreau: the original consultants of the 2022 agreement.

[2:00:56] Trustee Gauvreau: Well then, that sounds fast.

[2:00:57] Trustee Gauvreau: Although a date hasn't been set yet.

[2:01:03] Trustee Gauvreau: We're planning a meeting.

[2:01:05] Voice 1: We

[2:01:05] Trustee Gauvreau: anticipate the meeting towards the end of June.

[2:01:07] Trustee Gauvreau: Just buying the date right now.

[2:01:10] Trustee Gauvreau: My research of agendas and minutes from previous governance committee meetings

[2:01:14] Trustee Gauvreau: bring myself up to speed.

[2:01:16] Trustee Gauvreau: I read that they have been very busy gathering and reviewing several legal opinions.

[2:01:21] Trustee Gauvreau: and that led to the September's presentation at Trust Council and the legislative mandate under Section 3 of the Islands Trust Act.

[2:01:29] Trustee Gauvreau: In September, Islands Trust Council reflected on interpretations of the Islands Trust mandate

[2:01:33] Trustee Gauvreau: and released a statement about its interpretation, which is available online.

[2:01:39] Trustee Gauvreau: I also read within minutes that they began work on open and closed meetings and procedural formalities,

[2:01:45] Trustee Gauvreau: and that has evolved into a complex legal mental workout.

[2:01:52] Trustee Gauvreau: and is ongoing at the January meeting board member raised the point of order regarding the voting

[2:01:58] Trustee Gauvreau: procedure of the ex-officio member

[2:01:59] Voice 12: the

[2:02:01] Trustee Gauvreau: committee discussed whether or not the person in the role

[2:02:03] Trustee Gauvreau: of the analyst trust conservancy ex-officio is eligible to vote

[2:02:07] Voice 12: as

[2:02:08] Trustee Gauvreau: the bylaw is unclear

[2:02:09] Trustee Gauvreau: uh noting that the trust council chair ex-officio is not eligible to vote it's a difference in the

[2:02:17] Trustee Gauvreau: policy on the matter this matter and the committee's terms of reference will be added to a

[2:02:23] Trustee Gauvreau: future meeting at present chair getty has ruled that unless the bylaw state otherwise the ex

[2:02:29] Trustee Gauvreau: official member will have voting voting rights and i'm happy to say that i'm enjoying being a

[2:02:34] Trustee Gauvreau: full member of that board thank

[2:02:36] Trustee Smith (probable): you and thank you so

[2:02:37] Trustee Smith (probable): much for doing yeah

[2:02:38] Trustee Gauvreau: really great

[2:02:39] Trustee Smith (probable): well done nice

[2:02:40] Trustee Smith (probable): stuff okay so um that's great so the trustee round table i think i'm going to skip that i hope

[2:02:47] Trustee Smith (probable): people don't mind and uh is there anything from from the public joined in at a later date

[2:02:55] Voice 7: i

[2:02:56] Trustee Smith (probable): don't have anybody

[2:02:56] Voice 7: we do have one member of the public attending oh

[2:03:01] Voice 5: you're seeing a different

[2:03:02] Voice 5: screen than me oh

[2:03:03] Trustee Smith (probable): i wonder if um

[2:03:05] Trustee Smith (probable): uh so there's someone from the public and um thank you for

[2:03:09] Trustee Smith (probable): coming to our meeting and i wonder if you wanted to have a minute to speak or um i'm not sure who

[2:03:16] Trustee Smith (probable): it is if that person wants to join us for a minute and speak any way to contact them uh there's a

[2:03:25] Voice 5: joyce who's being let in i

[2:03:27] Voice 5: believe corlin is that correct i

[2:03:30] Voice 7: just asked i i'm allowing her to talk

[2:03:33] Voice 7: and i need in her so joyce are you there um

[2:03:42] Voice 5: i'm seeing joyce is still muted on my screen hello

[2:03:49] Trustee Smith (probable): perhaps you want to introduce yourself and the meeting's just coming to an end but we'd love

[2:03:53] Trustee Smith (probable): love to hear from you um so

[2:03:55] Voice 2: it's it's lovely it's the first time that uh i've sat down and actually

[2:03:59] Voice 2: tried to listen to you i'm on gabriella so hello to folks from gabriella thank you okay thanks

[2:04:10] Trustee Smith (probable): joyce thanks for listening in we're always happy to have people listen in and provide us with

[2:04:14] Trustee Smith (probable): feedback if they can okay thank you

[2:04:16] Voice 2: bye-bye and

[2:04:18] Trustee Smith (probable): uh the new business the only thing was i wanted

[2:04:21] Trustee Smith (probable): to put on the next agenda not for this agenda um sort of thinking about what we prioritize

[2:04:28] Trustee Smith (probable): okay our prioritizing and i don't know if people are kind of wrote that if you're not we don't

[2:04:32] Trustee Smith (probable): have to put that out there and wonder if there's any other items people might want to put on the

[2:04:37] Trustee Smith (probable): next agenda i would want to actually see a work plan like could you give us an updated work plan

[2:04:43] Trustee Smith (probable): of what your what things are

[2:04:47] Trustee Smith (probable): looking like what's been left off the list like climate change

[2:04:52] Trustee Smith (probable): phase one in two years ago that we decided to defer just to give new board members an update

[2:04:59] Trustee Smith (probable): on where we've been and then what your

[2:05:03] Voice 5: are you looking for the work plan for the whole

[2:05:08] Voice 5: ITC or are you particularly looking for I

[2:05:11] Trustee Smith (probable): think for the whole ITC because then we can have a

[2:05:13] Trustee Smith (probable): discussion about priorities it's actually grounded

[2:05:15] Trustee Smith (probable): and yeah and and what's not what's not happening

[2:05:20] Trustee Smith (probable): we're not going to add it to the list and just go

[2:05:22] Voice 5: no no yeah

[2:05:23] Trustee Smith (probable): yeah that's actually great you can't

[2:05:26] Voice 5: would that

[2:05:26] Trustee Smith (probable): be doable um

[2:05:27] Voice 5: you know it's half done so it's one of those things that's been sort of

[2:05:31] Voice 5: on the side so i i wouldn't um i wouldn't speak against actually having motivation to finish it

[2:05:37] Voice 5: and

[2:05:37] Trustee Smith (probable): especially identifying what's fallen off like what we agreed to follow

[2:05:43] Trustee Smith (probable): there are a couple of key things yes so completing work plan because i see it's a plan for next

[2:05:48] Trustee Smith (probable): next quarter um work plan number two is that oh that's the regional conservation plan okay

[2:05:55] Voice 5: yeah there are so many little prongs to what itc is working on right now yeah

[2:05:59] Trustee Smith (probable): and the risk

[2:06:00] Trustee Smith (probable): management plan you've already identified with the other things okay

[2:06:04] Voice 5: yeah and it would allow

[2:06:05] Voice 5: me to daylight some of the things you don't see like

[2:06:07] Trustee Smith (probable): the fact

[2:06:08] Voice 5: that we're converting to city view

[2:06:10] Voice 5: right now we've

[2:06:11] Trustee Smith (probable): got crm and a few database things and administrative pieces and all that

[2:06:15] Trustee Smith (probable): yeah okay that's great we don't

[2:06:19] Voice 12: need a motion

[2:06:19] Trustee Smith (probable): for that this is just oh no anything else that

[2:06:21] Trustee Smith (probable): people just like a heads up that you'd sort of like to see on the next agenda instead of just

[2:06:25] Trustee Smith (probable): appreciate corlin asks us for agenda it's nice to know now yeah so it was a good thing to add

[2:06:31] Trustee Smith (probable): actually like oh what will we be thinking about okay so that's it and when is our next itc ec

[2:06:39] Trustee Smith (probable): board meeting i probably have

[2:06:41] Trustee Smith (probable): that in my calendar somewhere i

[2:06:43] Voice 5: was wondering that when i was talking

[2:06:44] Voice 5: yeah i

[2:06:45] Voice 5: don't have the top of my head oh my god leaves

[2:06:51] Trustee Smith (probable): on july 23rd it looks like

[2:06:53] Trustee Smith (probable): i

[2:06:54] Voice 5: have april 24th oh so that's coming up jesus

[2:06:58] Trustee Smith (probable): i might not be here that day

[2:07:00] Voice 5: and i think it's just the afternoon and they're working on adjusting the invitation for you so

[2:07:06] Voice 5: it doesn't appear as your full day

[2:07:07] Trustee Smith (probable): because essentially

[2:07:08] Voice 5: i think we're

[2:07:09] Trustee Smith (probable): just looking at

[2:07:09] Voice 5: i can't remember if it was an hour or two hours the executive committee wanted to

[2:07:13] Voice 5: to ask.

[2:07:14] Trustee Smith (probable): Right. Break for lunch. Oh, yeah. 1 to 2 p.m. I like the idea of making them

[2:07:19] Trustee Smith (probable): shorter meetings. Yeah. Because

[2:07:21] Voice 9: then we

[2:07:22] Trustee Smith (probable): can just deal with an issue and actually not feel

[2:07:24] Trustee Smith (probable): so overwhelmed. Yeah. Yeah. Great. Okay. Okay. Good. Okay. Yeah. Do I have a motion

[2:07:33] Trustee Smith (probable): to adjourn the meeting? So moved. And a seconder? All in favor? All in favor? Meeting is adjourned.

[2:07:43] Voice 10: oh i'm so gonna try that you need one of those giant ones yeah

[2:07:48] Voice 12: it's embarrassing because it says

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 1 of 9 
Regular Meeting Minutes                           
March 19, 2024  
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, March 19, 2024 
10:00 a.m. 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Board Members Present Risa Smith, Chair 
 Lisa Gauvreau, Vice Chair 
 Charles Kahn, Trustee 
 Ken Thomas, Trustee (attended electronically and left the meeting at 
11:20 a.m.) 
 Susan Yates, Trustee 
 Tobi Elliott, Trustee 
  
Staff Present Clare Frater, Director, Trust Area Services (left the meeting at 1:55 pm) 
 Corlynn Strachan, Administrative Assistant/Recorder (attended 
electronically) 
 Erica Wheeler, Species at Risk Program Coordinator (attended 
electronically) 
 Jemma Green, Covenant Management & Outreach Specialist 
 Kate Emmings, Manager 
 Kathryn Martell, Ecosystem Protection Specialist 
 Mike Richards, Strategic Fund Development Specialist 
  
Public Present There was one member of the public present as an attendee. 
 
1. CALL TO ORDER 
Chair Smith called the meeting to order at 10:09 a.m. Trustee Yates provided a land 
acknowledgement. 
2. APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
 Under 8.0 New Business – Add Agenda Items for the Next Meeting (time permitting) 
By general consent, the agenda was approved as amended. 
2.1 Agenda Context Notes 
Received for information. 
3. CLOSED MEETING 

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 2 of 9 
Regular Meeting Minutes                           
March 19, 2024  
3.1 Motion to Close the Meeting 
ITC-2024-007 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the islands Trust Conservancy Board considers that disclosure could 
reasonably be expected to harm the interests of the Islands Trust Conservancy; (g) 
litigation or potential litigation affecting the Islands Trust Conservancy; (i) the receipt of 
advice that is subject to solicitor-client privilege, including communications necessary 
for that purpose; and that staff be invited to remain in the meeting. 
CARRIED 
The meeting was closed to the public at 10:14 a.m. and recessed from 12:05 p.m. until 1:00 p.m. The 
meeting reconvened in open meeting at 1:07 p.m. to rise and report. 
4. RISE AND REPORT 
From the January 23, 2024 in-camera meeting 
 The Islands Trust Conservancy Board instructed staff to proceed with the development 
of a risk management policy for all nature reserves, which includes warning users of the 
risk of danger trees. 
 The Islands Trust Conservancy Board directed staff to begin work on signage for the 
S’ul-hween X’pey (Elder Cedar) Nature Reserve on Gabriola Island, to address risk 
management efforts. 
From the March 19, 2024 in-camera meeting 
 There were no items for rise and report. 
5. MINUTES/COORDINATION 
5.1 Minutes of Meetings/Resolutions without Meetings 
5.1.1 Approval of the January 23, 2024 Regular Meeting Minutes 
The following amendment to the minutes were presented for consideration: 
Remove “on the Natural Area Protection Tax Exemption Program (NAPTEP)” in 
the first part of the sentence under Item 5.4.6. 
By general consent, the minutes were adopted as amended. 
5.2 Follow-up Action List 
Received for information. 
6. BUSINESS 
6.1 Items for Approval 

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 3 of 9 
Regular Meeting Minutes                           
March 19, 2024  
6.1.1 Islands Trust Conservancy Plan – Minister’s Response & Project Charter – 
Request for Decision 
Manager Emmings presented the request for decision and advised any new 
acquisitions or covenants need to come to the Minister for review before the 
Board signs off on them. 
Discussion ensued on: 
 If Islands Trust Conservancy (ITC) is able to work with the new 
Administrative Coordinator position for First Nation referrals. Director 
Frater advised the role of the Administrative Coordinator position is to 
manage the contacts and establish the contact database for First Nations, 
and the ITC Administrative Assistant would still be responsible for 
production of correspondence. 
 Potential of filling the new Property Management Team Lead position with a 
current ITC member through a temporary assignment, to provide higher 
level experience and relieve the ITC Manager of some workload. Director 
Frater clarified the position needs to be classified first and decisions on 
when and how to post the position falls with the Chief Administrative 
Officer. 
 Capacity of Trust Area Services and ITC, balancing priorities during hiring of 
the CAO position and policy statement work, and potentially hiring a 
consultant 
 Including ITC Board priorities as an agenda item (new business item for next 
agenda) 
 Requesting provincial funding to support ITC 
 Not deferring the plan to 2027 
 Advising the Minister that ITC is starting engagement with First Nations but 
may require an extension depending on First Nation response time 
 Timeline and next steps to engage with First Nations, including sending a 
letter to First Nations from the ITC Chair, inviting them to co-write the plan 
and craft mutual priorities (this would not be treated as a referral process) 
 Working together with First Nations to define and work on conservation 
 Using a survey to determine First Nations main interests 
 Taking an open approach and letting nations tell us what is important to 
them 
ITC-2024-008 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board direct staff to respond to the 
Minister of Municipal Affairs letter, dated January 29, 2024, acknowledging 
directions in the letter regarding the ITC Plan and requesting: 
a. Authorization to invest ITC funds as permitted under the provisions of the 
Trustee Act; and, 
b. Direction regarding interaction with the Minister regarding management of 
new acquisitions of covenants and nature reserves. 
CARRIED  

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 4 of 9 
Regular Meeting Minutes                           
March 19, 2024  
ITC-2024-009 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board approve the Project Charter, 
dated March 19, 2024, for the development of the 2026-2030 ITC Plan. 
CARRIED  
6.1.2 Land Securement Policy Revisions - Request for Decision 
Manager Emmings presented the request for decision and noted that the policy 
amendments reflect the Board’s direction for early First Nations engagement 
prior to approval of securement projects. 
ITC-2024-010 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve Policy 2.2, Assessing 
Conservation Proposals, as revised. 
CARRIED 
ITC-2024-011 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve Policy 2.3, Acquisition and 
Management of Land, as revised. 
CARRIED 
ITC-2024-012 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve Policy 2.4, Conservation 
Covenants, as revised. 
CARRIED 
6.1.3 Doris McHardy NAPTEP Proposal (North Pender) – Request for Decision 
Ecosystem Protection Specialist Martell presented the request for decision 
advising the parcel is smaller than allowed based on current policy, however the 
parcel is adjacent to the Lisa Baile Nature Reserve, provides continuation, and 
species at risk habitat. The application has been forwarded to the Minister for 
review. 
ITC-2024-013 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the conservation proposal 
submitted by Sara Miles, Mike Timmins, and Vivian Mitchell, to place a NAPTEP 
covenant on approximately 0.6 ha of North Pender Island, PID: 005-837-651, Lot 
6, Sections 18 and 22, Pender Island, Cowichan District, Plan 6294, subject to 
review of First Nations responses and to Ministerial approval, to protect 
woodlands and herbaceous habitats, maturing dry Douglas-fir forest, and 
adjacent protected areas. 
CARRIED 
6.1.4 Trincomali Nature Sanctuary (Galiano) Groundwater Monitoring Request - 
Request for Decision 

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Chair Smith declared a conflict of interest and left the meeting at 2:33 pm. 
Trustee Gauvreau stepped in as Vice-Chair.  
Manager Emmings presented the request for decision. 
Discussion ensued on if there were residences on the nature reserve prior to the 
transfer and staff confirmed that there were not but that wells are sometimes 
drilled when development is being considered. 
ITC-2024-014 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the request from the Galiano 
Conservation Association to install a water meter at the existing drilled well on 
Trincomali Nature Sanctuary to log water levels and temperature data to inform 
a water conservation project on Galiano Island, subject to: 
1) Proper installation as guided by the Water Sustainability Act and 
Groundwater Protection Regulation regarding work in and around 
groundwater wells; 
2) Removal of all equipment at the end of the project. 
CARRIED 
6.1.5 Galiano Conservation Association Funding Request for 2024 Salish Sea 
Conservation Forum – Request for Decision 
Strategic Fund Development Specialist Richards presented the request for 
decision and advised the event was originally planned for April 2024, but due to 
lack of partner availability, Galiano Conservation Association is postponing to 
the fall of 2024. 
Discussion ensued on which fund this would come from and preference is for 
this not to come from the Opportunity Fund. 
ITC-2024-015 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve a contribution of $3,500 to 
support the 2024 Salish Sea Conservation Forum on Galiano Island as it assists 
Islands Trust Conservancy to meet objectives 1.3 and 4.2 of the 2018-2027 
Regional Conservation Plan. 
CARRIED 
Chair Smith returned to the meeting at 2:42 p.m. 
6.2 Items for Discussion/Direction 
6.2.1 Public Applications Update – Briefing 
Manager Emmings provided the Board with a status update for conservation 
projects following the decision to decline approval of the ITC Plan by the 
Minister of Municipal Affairs. 

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 Crystal Mountain Nature Reserve – waiting for updates regarding the 
concurrent rezoning application 
 Robert Leader NAPTEP Covenant – not sent to First Nations, older 
application 
 Koontz NAPTEP Covenant, received in 2023 – was sent to Minister’s office 
for review, requesting a quick response 
6.3 Correspondence 
6.3.1 ITC Plan, Minister’s Response Letter, dated 2024-01-29 
Received for information. 
6.3.2 Harrington Book Launch Request Letter, dated 2024-02-19 
Manager Emmings advised Sheila Harrington has requested support for her 
book launch, there is no policy on this, and it would be good to have Board 
direction on a response. 
Discussion ensued on not supporting financially, setting a precedence, and 
staff/board capacity. 
ITC-2024-016 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board decline the request from Sheila 
Harrington to financially support the launch of her book. 
CARRIED 
6.3.3 SS-DVP-2023.5 Notice and Permit, received 2024-02-05 
Received for information. 
6.3.4 NP-DVP-2023.1 Notice, received 2024-02-05 
Received for information. 
6.3.5 NP-DVP-2023.5 Notice, received 2024-02-05 
Received for information. 
6.4 Updates for Information 
6.4.1 Public Acquisitions Report 
Received for information. 
6.4.2 Public Covenants Report 
Received for information. 

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6.4.3 Budget Report 
Received for information. 
6.4.4 BC Kelp Resiliency Research Update 
Received for information. 
6.4.5 Elder Cedar Signage 
Received for information. 
6.4.6 Executive Committee Update 
Trustee Elliott advised that Executive Committee (EC) really wants to keep 
meeting with the Islands Trust Conservancy (ITC) to strategize on how to gain 
support from the province. ITC communications and story telling at Trust 
Council and at Financial Planning Committee is needed. Next Trust Council is on 
Salt Spring, and will include the 50
th
 Islands Trust anniversary celebration, where 
there is good opportunity to showcase ITC, and there will possibly be ministry 
attendance. EC will be looking at the Governance Report in June. 
ITC-2024-017 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board request that the Executive 
Committee set aside 45 minutes for an ITC presentation to Trust Council at the 
June 2024 meeting. 
CARRIED  
6.4.7 Financial Planning Committee Update (none) 
6.4.8 Trust Council Update (verbal) 
Trustee Elliott advised the budget passed. The ITC report to Trust Council in this 
agenda packages is the summary that Manager Emmings provided. 
Chair Smith also advised she gave a very short report to Trust Council and if 
anyone would like to view her speaking points, let her know. 
6.4.9 ITC Report to Trust Council (quarterly report) 
Received for information. 
6.4.10 Governance Committee Update (verbal)  
Trustee Gauvreau advised the Governance Committee is a standing committee 
that oversees the organization’s governance structure, ensuring transparency 
and efficiency. Responsibilities include reviewing policies and communications, 
and providing recommendations to Trust Council, with the main goal is effective 

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March 19, 2024  
governance. The Committee is currently reviewing the 2022 governance review. 
Committee members are evaluating and summarizing the recommendations.  
The current Trust Council has yet to assess the review formally and the report 
was recently forwarded to staff for input. Trustee Gauvreau commented it is 
important to hear from both staff and Trustees on the 15 recommendations on 
the report before proceeding further. The report needs to be reviewed and 
discussed at Trust Council before a letter is drafted to the province. A special 
meeting has been planned with Great Northern Management, the original 
consultants of the 2022 plan. A meeting date is anticipated for the end of June.  
The Committee is gathering legal opinions that led to the September 
presentation at Trust Council and the legislative mandate under section 3 of the 
Islands Trust Act. In September, Islands Trust Council selected interpretations of 
the Islands Trust's mandate and released a statement about interpretation, 
which is available online. 
At the January meeting, a Committee member raised a point of order regarding 
the voting procedure for the ITC ex-officio member. The committee discussed 
whether or not the ITC ex-officio is eligible to vote as the bylaw in unclear given 
that the Trust Council Chair ex-officio is not eligible to vote. This matter and the 
Committee’s Terms of Reference will be added to a future meeting as 
Committee Chair Gedye has ruled that unless the bylaw states otherwise, the 
ex-officio member will have voting rights. Trustee Gauvreau advised she is 
enjoying being a full member of the Governance Committee. 
6.4.11 Trustee Roundtable (none) 
7. PUBLIC COMMENTS AND DELGATIONS 
One member of the public from Gabriola joined the meeting as an attendee but did not have 
specific items to address. 
8. NEW BUSINESS 
Agenda Items for the Next Meeting: 
 Discussion on ITC priorities 
 ITC work plan  
9. NEXT MEETING 
The next meeting will be held electronically on May 28, 2024 at 10:00 a.m. 
10. ADJOURNMENT 
ITC-2024-018 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board meeting adjourn at 3:09 p.m. 
CARRIED 

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_________________________ 
Risa Smith, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder