Hornby Island Local Trust Committee special meeting, March 22, 2024

[0:00:07] Voice 2: okay we should be good to go great

[0:00:11] Voice 5: thank you welcome uh so good morning everyone uh thank

[0:00:14] Voice 5: you for joining us for this special meeting in the morgana local trust committee i want to start

[0:00:20] Voice 5: by acknowledging that we're fortunate to be able to gather across the um territory of ghost

[0:00:27] Voice 5: people and i know the comox people have a very close connection to hornby and denman in this

[0:00:33] Voice 5: area and we

[0:00:34] Voice 5: uh want to be respectful of their connection to this place since time immemorial

[0:00:40] Voice 5: um my name is tim peterson i am elected on the ski island i'm the chair of the

[0:00:45] Voice 5: harvey island local trust committee i'm joined today by uh trustee local trustees grant scott

[0:00:50] Voice 5: and alex allen and together we make up the hornby island uh local trust committee i think that

[0:00:57] Voice 5: daniel harbour is going to try and join us on zoom but he did send me a message that he may have

[0:01:05] Voice 5: some difficulty connecting because he's on a ferry and so he did send me a couple of notes

[0:01:11] Voice 5: that he asked me to share with you all if he was not able to connect so we'll see how that works

[0:01:16] Voice 5: out but if we don't hear from him i'll i'll read you what he said um this meeting is being live

[0:01:24] Voice 5: screened and recorded for those who are unable to attend today and with that in mind i'd ask that

[0:01:30] Voice 5: But you please not connect to the whole Wi-Fi so we can have as much bandwidth as possible for those people who are trying to join us from remotely to hear what's going on.

[0:01:41] Voice 5: And also, as Will mentioned, the quieter the room it is, the better the microphone will pick up the words also for those people trying to listen online.

[0:01:52] Voice 5: If, though, and this is for anyone who might be joining us online, if the live stream becomes unstable, we'll

[0:02:00] Voice 6: end the stream and we won't do the website.

[0:02:07] Voice 6: Of

[0:02:08] Voice 5: course, it's not as immediate as streaming, so hopefully the streaming works out.

[0:02:13] Voice 5: But if it does go out, there'll be a co-website.

[0:02:20] Voice 5: uh joining um today is our regional planning manager and sonia zupanik island planner and

[0:02:28] Voice 5: katherine boat is our minute taker and a shout out about will codding him down at the gabriel

[0:02:33] Voice 5: office i think approaching the maybe even the last week of her time in the islands trust will

[0:02:39] Voice 5: has been an incredible and amazing support tech support for us as we expect as we were early in

[0:02:45] Voice 5: the pandemic not knowing the technology will has been a star so she will be missed um

[0:02:54] Voice 4: members of our advisory planning committee as well that's right glad to hear that

[0:03:01] Voice 4: we'll be very helpful in uh bringing the initial recommendations together marvelous

[0:03:09] Voice 5: okay so i'm just about to the end of my comments here um this meeting is an official forum for the

[0:03:16] Voice 5: the local trust committee to make decisions about land use planning matters and to discuss

[0:03:20] Voice 5: relevant business and i'd like to also add this is a place of employment and for our staff here

[0:03:27] Voice 5: and for the staff that are working um electronically everyone has the right to a

[0:03:32] Voice 5: safe and respectful workplace and uh so with that we do have an agenda before us today which is short

[0:03:40] Voice 5: because this is a special meeting not a regular business meeting and before we continue i'll just

[0:03:48] Voice 5: check and see if there's anything burning that must go on this agenda not seeing anything i'll

[0:03:57] Voice 5: take it by consent the agenda is adopted as presented and we have one business item and that

[0:04:04] Voice 5: That is, excuse me, hold on

[0:04:08] Voice 4: back, please, I mean, one of the main items here is the official community plan and language bylaw, David, that's what I'm mentioning.

[0:04:19] Voice 5: That's all under section 3.1. It's all one big item today.

[0:04:25] Voice 4: Okay.

[0:04:26] Voice 5: Yeah, that's, that's how it's presented. So, okay.

[0:04:33] Voice 5: and so to my copy here um so that being the case i believe uh planner to connect is going to start

[0:04:46] Voice 5: us off um so it's a staff report in front of us yes trustee so

[0:04:53] Voice 4: are you going to have any

[0:04:54] Voice 4: testing reports uh

[0:04:56] Voice 5: we don't have any of that scheduled i know that you know for for a special

[0:05:01] Voice 5: whole business meeting usually it's a little different than our regular meetings if you have

[0:05:05] Voice 5: anything that you're again this would be when we get approval of the agenda that's a good time if

[0:05:12] Voice 5: you need to to share anything that's great but i

[0:05:14] Voice 4: just wanted to do a special thank you to will

[0:05:20] Voice 4: okay okay i'm

[0:05:22] Voice 5: i'm perfectly fine with that okay

[0:05:24] Voice 4: so everybody knows who will coddingham is he's there

[0:05:27] Voice 4: which has been amazing until i wrote a little something for you will i'd like to take this

[0:05:31] Voice 4: moment to give a huge acknowledgement and a hug if you're here to will coddingham

[0:05:35] Voice 4: who will be retiring next week march 28th chapter 7 amazing dedicated still appears the islands

[0:05:42] Voice 4: trust northern office in gabriella will is like a walking file cabinet anytime i needed something

[0:05:47] Voice 4: she could find it within hours which is unheard of in the government agency community members

[0:05:52] Voice 4: have always appreciated Will's undivided attention, her willingness, if you will, to go to extra

[0:05:58] Voice 4: kilometers, even on weekends. And in the pandemic, virtual meetings, hybrid meetings, as if she was

[0:06:05] Voice 4: born for the job, Will became our air travel controller. She helps us land, she helps us take

[0:06:10] Voice 4: off, all in that calm and soothing air travel controller voice. Even when we feel that we can't

[0:06:16] Voice 4: land a plane, there's Will. Trust you, Alan, you're good right now. That's good. You can go straight

[0:06:21] Voice 4: straight ahead. That's good. You're in the clear right there. Continue your dissent. That's good.

[0:06:26] Voice 4: Thank you, Will, for all that you do and did. But remember this, you can't retire from being great.

[0:06:32] Voice 4: Thank you.

[0:06:34] Voice 2: Thank you so much, Trustee Allen. That's very, very kind. And yeah, you're safe

[0:06:42] Voice 2: to take out, take off. Go for it.

[0:06:45] Voice 4: Right now. Yeah, thanks so much. Grant?

[0:06:50] Voice 4: Yeah, I made the mistake. I thought we might be able to comment. I mean, the people in this room are here predominantly for one reason, and it's uncertainty.

[0:06:59] Voice 4: And it's uncertainty around our land use bylaws. It's uncertainty around the laws that we have to live under.

[0:07:05] Voice 4: And it's certainly uncertainty around the short-term vacation rentals and housing for all kinds of different people.

[0:07:12] Voice 4: Young people don't want to come live here. Older people don't want security. People come from off the island as visitors.

[0:07:18] Voice 4: so that's why there's a number of people in this room and i'm hoping at this meeting we

[0:07:22] Voice 4: can move along to create some certainty so um there won't be the feeling i know there

[0:07:28] Voice 4: is in this world why you're here so i want to thank you for coming out okay thank you for that

[0:07:35] Voice 5: and now i'll go to the planet who's uh got a report here and some recommendations

[0:07:42] Voice 3: Thank you, Chair. I wanted to ask whether or not you wanted to present your reports from the Electoral Area Director first, because that update might be more timely than the staff-to-staff discussions that we've had.

[0:07:55] Voice 3: It could come up steadily in regional districts, so if that would help preface the report presentation, I wonder if that would be helpful to the Local Trust Committee.

[0:08:03] Voice 3: okay

[0:08:04] Voice 5: sure and i've got uh i just received uh an update from daniel harbour he's got a

[0:08:10] Voice 5: terrible interconnection please deliver my report so uh with that um shortened to the point uh

[0:08:20] Voice 5: number one at the march meeting this the cbrd board supported pursuing working with islands

[0:08:26] Voice 5: trust staff to explore a potential short-term vacation rental business licensing program for

[0:08:33] Voice 5: horty island number two further supported that this topic be one for key discussion at our

[0:08:40] Voice 5: elected official joint islands trust cbrb meeting in june uh three we expect budgets to be allocated

[0:08:47] Voice 5: based on the outcome of those discussions and four in related matter the electoral area services

[0:08:55] Voice 5: committee decided not to opt into the provincial program for short-term vacation rental pending

[0:09:01] Voice 5: pending further analysis over the coming year or two and uh uh my report is that it is great that

[0:09:13] Voice 5: from the last uh we're gonna go out of the local trust committee meeting a few weeks ago the wheels

[0:09:19] Voice 5: are in motion so that's from um regional director Daniel Arbor and sorry you can't join us virtually

[0:09:27] Voice 5: virtually by Zoom, but appreciate that he's sent us that information and

[0:09:32] Voice 4: now over

[0:09:34] Voice 5: to Tana Zucanek.

[0:09:36] Voice 5: Thank

[0:09:36] Voice 3: you so much. So this report is based on the last resolution of the local trust committee

[0:09:41] Voice 3: requesting a specific reporting cap on your official community plan LUB review project that

[0:09:48] Voice 3: deals with one specific topic. As you know your OTP review has a number of themes and topics in

[0:09:54] Voice 3: which you have recommendations in some direction as to how we're going to proceed however this

[0:09:58] Voice 3: particular piece with the vacation rentals was the one that was holding things back because of

[0:10:03] Voice 3: the new need to introduce virtual legislation where we cautioned that this was unintended

[0:10:08] Voice 3: consequences if you proceeded with not permitting these outright in your zoning and losing the

[0:10:14] Voice 3: non-conforming status so this report is solely looking at that one issue it is not an update

[0:10:21] Voice 3: and all the other pieces of your OCP review

[0:10:23] Voice 3: because we need clarity and direction

[0:10:26] Voice 3: on how you wish to proceed with this piece

[0:10:28] Voice 3: so we can better understand

[0:10:30] Voice 3: how the rest of those elements of your review

[0:10:33] Voice 3: will be addressed under this one project

[0:10:36] Voice 3: because there is potential

[0:10:38] Voice 3: that things start to get divided or stretched out

[0:10:41] Voice 3: if there's more complexity with one topic

[0:10:43] Voice 3: that it holds up your other issues

[0:10:44] Voice 3: related to secondary suites,

[0:10:47] Voice 3: systems and setbacks, chickens, roosters, et cetera.

[0:10:50] Voice 3: So that's why this report is narrowly focused on just the vacation rental element, seeking your direction today so that for your April business meeting, you can look at the project charter with certainty that it reflects how this project's moving forward in the next year.

[0:11:07] Voice 3: So that's just to preface. I know there's been some community concern around what this report is or isn't reporting back on.

[0:11:14] Voice 3: So this is straight out of your resolution from your last meeting to deal with this particular issue.

[0:11:19] Voice 3: you so i won't go through the report step by step everybody's had a chance to go through it i'll

[0:11:23] Voice 3: focus in specifically on the options can i ask you to speak up i'm so sorry i will definitely

[0:11:30] Voice 3: try to interject uh of course i'm trying to project to the chess committees well if you're

[0:11:37] Voice 3: okay with me i'll try to project in this direction and please interject if you can't hear me just a

[0:11:47] Voice 3: quick sign motion up to your ear and that should i'll cue in that i need to speak okay thank you

[0:11:54] Voice 3: so i was just saying that i won't be going through the report in detail because most of you

[0:11:59] Voice 3: the elected officials have had a chance to review it i'm going to focus in on the options to leave

[0:12:03] Voice 3: as much time as possible for the ltc to discuss and ask questions around those particular options

[0:12:10] Voice 3: okay so we've identified um and security analysis provided you with some background information

[0:12:16] Voice 3: around the context of the new provincial legislation and how it relates because the

[0:12:22] Voice 3: province is asking, regardless of whether or not you're one of the mandatory communities that needs

[0:12:27] Voice 3: to enact changes, they're asking all local governments to consider how to become more

[0:12:32] Voice 3: aligned to this provincial approach to return more housing to the long-term residential housing

[0:12:38] Voice 3: housing market over time. So we've identified four discrete potential options, not limiting

[0:12:47] Voice 3: it to those four, but four categories of options for the local trust committee to consider

[0:12:52] Voice 3: in terms of policies and regulations. These specific tools to implement, such as legitimate

[0:12:58] Voice 3: licensing, which has been referenced, haven't been identified here because it is simply

[0:13:03] Voice 3: a tool. It is not the directive that the local trust committee needs to give. It is a tool

[0:13:08] Voice 3: to implement policies and regulations so we can talk a bit more about the business licensing tool

[0:13:15] Voice 3: and how it fits into any of these potential options so the first option that the local

[0:13:20] Voice 3: trust committee can consider is is to maintain the current policy and regulatory approach that

[0:13:27] Voice 3: friend beyond has embedded in your ocp and lev which permits vacation rentals as a right use

[0:13:33] Voice 3: in the various zones that you have and not opt in to the provincial principal residence

[0:13:39] Voice 3: requirement which is voluntary for these communities to consider anyone who is operating

[0:13:47] Voice 3: would need to register with the province sometime this year is expected once that registry is

[0:13:53] Voice 3: established that is intended to allow the local government and the province to work together to

[0:13:59] Voice 3: track operator use the density of operators in any geographic area to allow for monitoring and

[0:14:06] Voice 3: compliance so that registry in essence might be an attractive alternative to the business life

[0:14:13] Voice 3: thing with the regional district to some extent we're not quite sure but that more information

[0:14:18] Voice 3: on that registry will be coming out this year so we'll be looking to that so that option basically

[0:14:25] Voice 3: basically means proceed no further with changes to your OCP or LUV as part of this project

[0:14:33] Voice 3: that you currently have underway, which means we need to update your project charter which

[0:14:37] Voice 3: is attached to this report and remove that from the scope. So there will be no community

[0:14:44] Voice 3: dialogue or discussion or bylaws that reflect changes. So that's the first option. As we

[0:14:51] Voice 3: we come back with a project charter that takes out any mention of vacation rental policies or

[0:14:56] Voice 3: regulations being updated or changed. I can assist with any resolutions to enact this if you decide

[0:15:05] Voice 3: you want to proceed with that particular approach. So the second option is to maintain what you have

[0:15:14] Voice 3: similar to the first option, no change in policy or regulatory approach, but consider opting in

[0:15:22] Voice 3: to the provincial requirements because you determine that for this island it is important

[0:15:27] Voice 3: to ensure that those vacation rentals are owned and operated by the actual principal owners of

[0:15:35] Voice 3: the property uh or residents of the property so that is a potential deadline of march 31st

[0:15:44] Voice 3: every local government can opt in by march 31st of each year and that would then take effect in

[0:15:50] Voice 3: November 1st of that year so it's not necessarily a rush for a local trust committee to opt in this

[0:15:57] Voice 3: year however for those that have clearly decided this is appropriate such as Gabriel Island they

[0:16:03] Voice 3: did opt in just recently so we will find out if the ministers accepted their opt-in after March

[0:16:09] Voice 3: and then all vacation rental operators will need to be ensuring compliance by November 1st of this

[0:16:16] Voice 3: year this option could be time sensitive for you today if you're very confident that that's the

[0:16:23] Voice 3: direction you want to go you have the option to indicate opting in today in order to start that

[0:16:31] Voice 3: process this year by november otherwise you can reconsider this every year and as we understand

[0:16:39] Voice 3: that the province will leave that window of opting in open indefinitely for each local government

[0:16:45] Voice 3: to decide how to proceed if this option is of interest to you we would still need to

[0:16:55] Voice 3: keep this as part of your social community plan land use file review we would need to ensure that

[0:17:01] Voice 3: the draft bylaws are clear about the principal residence requirements even though the province

[0:17:07] Voice 3: has enforced that piece your regulations your policy directives need to be fully aligned with

[0:17:13] Voice 3: that so there can be no ambiguity even though the province would supersede your regulations

[0:17:19] Voice 3: we still don't want to draft something that doesn't clearly align with that principal

[0:17:24] Voice 3: residence approach so your project charter would just need to be tweaked a little bit keep it in

[0:17:31] Voice 3: but specify the rationale for how limited the changes would be strictly to ensure principal

[0:17:36] Voice 3: the principal residence requirement is clear are there any questions about those two options

[0:17:44] Voice 3: before I move on to the other like

[0:17:48] Voice 4: to ask you how many islands of the 13 islands in the Islands

[0:17:53] Voice 4: Trust have opted in I

[0:17:55] Voice 3: only know of Gabriel for the northern region and to be honest I'm not tracking

[0:17:58] Voice 3: Salt Spring but the chair of Salt Springs here and

[0:18:04] Voice 5: Galeano for that matter um I'm actually not

[0:18:08] Voice 5: I'm not aware. I know Salt Spring and Galliano have not decided to opt in at this time.

[0:18:16] Voice 5: And I'm not aware if there's other islands.

[0:18:19] Voice 5: But in fact, I didn't know the Gabriel, but Renee probably has more information.

[0:18:23] Voice 3: Chair, the chair, we are the director of planning services is collecting information from the local trust areas on which ones are opting in.

[0:18:35] Voice 3: i don't have a final number because the deadline is the end of march so i think local trust areas

[0:18:42] Voice 4: are still having that discussion and making that decision um so we'll find out which is just next

[0:18:47] Voice 4: week we'll find out who has decided that thanks yeah okay um there's beyond principal dwelling

[0:18:58] Voice 4: there's also a host that's recognized within the provincial regulations so can you just clarify

[0:19:06] Voice 4: find out the principal host are they living in the house or how does that play out so from what

[0:19:12] Voice 3: we understand the principal residence even if the host is not the owner on title of the property if

[0:19:17] Voice 3: the host is if that's their principal residence that is still applicable what we haven't received

[0:19:24] Voice 3: clarity on from provincial staff is whether or not the host has to physically be on site

[0:19:28] Voice 3: during um the operation of the vacation rentals um because there's there's definitely two ways

[0:19:36] Voice 3: to interpret that and we just don't have that clarity absolute clarity and we're suspecting

[0:19:41] Voice 3: that the cases that no they would not physically need to be on site during that use uh they are

[0:19:47] Voice 3: permitted to travel or to to be off sites for x number of period of time it's their principal

[0:19:53] Voice 3: a full residence though and that piece would be enforced by the province in terms of how that's

[0:19:58] Voice 3: declared how that's followed up on so we there's still a few pieces that we don't have full clarity

[0:20:05] Voice 3: on but we're anticipating that's all going to come quite quickly now as local governments are

[0:20:10] Voice 3: scrambling the ones that are mandated to do this to figure this out okay so the the third option

[0:20:20] Voice 3: is slightly more robust in the types of conversation you might need to have for some potential

[0:20:25] Voice 3: changes, your community has undergone extensive engagement, extensive consultation, extensive

[0:20:32] Voice 3: feedback to the local trust committee on ways to address this one particular land use.

[0:20:39] Voice 3: So you have a plethora of recommendations at your disposal to look at incorporating

[0:20:45] Voice 3: and tweaking your regulations to reflect those changes that people wish to see perhaps to

[0:20:52] Voice 3: vacation, how vacation rentals are addressed in the community.

[0:20:56] Voice 3: So this option speaks to making either some minor or major changes to how they're regulated

[0:21:04] Voice 3: on the island at this time.

[0:21:06] Voice 3: And then also doubling that with opting in or opting out of the principal residence retirement

[0:21:11] Voice 3: as that was one of the recommendations, I think, from the APC as well.

[0:21:15] Voice 3: call anyway so those are things that you could consider is to amend your project charter with

[0:21:21] Voice 3: a little bit more specificity about what you're expecting to see to ensure that these regulations

[0:21:27] Voice 3: reflect the intent of the community moving forward to provide that certainty and so there's some

[0:21:34] Voice 3: examples in the staff report about things around the minimum lot sizes the requirement for proof

[0:21:39] Voice 3: of septic and water being part of those requirements um the zones that the use is

[0:21:46] Voice 3: permitted in perhaps there's some restrictions or additions or subtractions that you want to

[0:21:51] Voice 3: consider there um how many rentals per parcel those are all things that you've discussed that

[0:21:59] Voice 3: the communities reported back to you on that you can now decide is this the time is this the project

[0:22:05] Voice 3: to do that work in conjunction with the other things that need to be amended

[0:22:10] Voice 3: related to housing secondary suites

[0:22:13] Voice 3: and the other more minor changes.

[0:22:15] Voice 3: So if you feel confident that yes,

[0:22:18] Voice 3: this is what you would like to do,

[0:22:20] Voice 3: then the project charter needs to specify that.

[0:22:22] Voice 3: You may not be capable today of clarifying that piece,

[0:22:26] Voice 3: but in April, we would expect to be able to report back

[0:22:30] Voice 3: to the community on exactly what it is

[0:22:32] Voice 3: that you're willing to do

[0:22:34] Voice 3: based on the input that you've received to date.

[0:22:37] Voice 3: So we're not suggesting that you need more information

[0:22:39] Voice 3: because we suspect that you have significant volume of analysis on which options the community

[0:22:44] Voice 3: would like to see reflected in the regulations but this piece would require more dialogue i think in

[0:22:52] Voice 3: terms of clarity around the extent of amendments that you might want to consider and then whether

[0:22:58] Voice 3: or not you wish to dovetail that we have the principal residence requirements as well um so

[0:23:06] Voice 3: So there, any questions about the third option?

[0:23:13] Voice 4: Right.

[0:23:13] Voice 4: Well, it seems to me that the best way to deal with this is to get a drug.

[0:23:19] Voice 4: Can you hear me back there?

[0:23:20] Voice 4: No.

[0:23:21] Voice 4: It seems to me the best way to deal with the complexities of these issues.

[0:23:28] Voice 4: And they're quite baffling, I imagine, to you, because they're quite baffling trying to figure out.

[0:23:35] Voice 4: So we don't live with this stuff all the time.

[0:23:38] Voice 4: but the way i see it is if we get on with drafting the revisions to the official community plan

[0:23:47] Voice 4: can you hear me now and the land use violence

[0:23:51] Voice 4: okay

[0:23:57] Voice 4: so if we get on with drafting the official community plan and the land use bylaws

[0:24:05] Voice 4: If we do that, based on the recommendations of the Five-Street Planning Commission, which we've had now for a couple of years, if we do that, we have a context to understand where all this stuff comes into our bylaws.

[0:24:20] Voice 4: Right now, we're talking about them like they're silos, and I find it incredibly confusing because we don't have anything to relate it to.

[0:24:28] Voice 4: so i think from a community development point of view we need to get that's our priority is to get

[0:24:34] Voice 4: the ocp and the land use bylaw it's a draft when it goes to first reading if that's to us then it

[0:24:42] Voice 4: goes to the public then we can have all the input into it from from public meetings and the rest of

[0:24:48] Voice 4: it so that's where i kind of sit with this right now let's get on with the ocp and land use bylaw

[0:24:55] Voice 4: review based on what information we have now from the from the advising planning from your

[0:25:00] Voice 4: center and all the work you guys have done over the years on it so get that's the key

[0:25:05] Voice 4: can you address that

[0:25:14] Voice 3: so this is this is one key piece of that ocb lab review that we will be happy to provide you with

[0:25:22] Voice 3: the draft um based on the input that you've received to date however we need you to confirm

[0:25:30] Voice 3: to what extent you want the changes to the vacation rental use to be are we keeping the

[0:25:37] Voice 3: number of zones the parcel size the limits as drafted currently principal residence requirement

[0:25:44] Voice 3: this is all part of today's discussion is are you comfortable with what clearly in your regulations

[0:25:51] Voice 3: and policy or do you want to amend any or all of that because some of the abc's recommendations

[0:25:59] Voice 3: that you've received um are part of this discussion is do you want that principal

[0:26:05] Voice 3: residence requirement do you want to limit the parcel size do you want one vacation rental per

[0:26:12] Voice 3: lot so those are elements that should be reflected in the draft because as planners we want to ensure

[0:26:19] Voice 3: sure that the draft bylaw that's given first reading is as close as possible to what we take

[0:26:26] Voice 3: to a public hearing because the referral agencies and the public comments that come in during that

[0:26:31] Voice 3: time we don't want to have to re-refer I mean we will absolutely recommend that you re-refer

[0:26:36] Voice 3: for significant changes but there should be full confidence at first reading that the bylaw is

[0:26:42] Voice 3: as close to what you intended it to be as possible,

[0:26:46] Voice 3: barring any additional feedback.

[0:26:48] Voice 3: So we appreciate the need to get a draft on the table

[0:26:53] Voice 3: so people can understand how this relates.

[0:26:55] Voice 3: I just want to caution that the current baseline,

[0:26:59] Voice 3: what you have is, let's start with that.

[0:27:02] Voice 3: You already have regulations in place and policies in place.

[0:27:05] Voice 3: Now just please identify which of those need to be changed.

[0:27:09] Voice 3: And I will do my best to ensure

[0:27:11] Voice 3: sure that when we present the draft file that it's very clear and it's not ambiguous uh what

[0:27:16] Voice 3: it is that is happening versus what you have now we can find ways to communicate that so that it's

[0:27:21] Voice 3: really uh easy to track the changes that you're considering at the draft stage before you give

[0:27:28] Voice 3: first reading so that at first reading there is no question what it is what your intention is for

[0:27:35] Voice 3: this particular venue specifically we have clarity and direction for the housing and secondary suites

[0:27:40] Voice 3: and the other issues this is the only one that really needs a bit more confirmation so that

[0:27:47] Voice 3: there's no risk or chance of those draft bylaws misinterpreting your direction misinterpreting

[0:27:54] Voice 3: their community's expectations for what was going to be presented to them um or the work that we're

[0:28:01] Voice 3: doing parallel with comox first nation in terms of engagement as well so that's a whole separate

[0:28:07] Voice 3: connected piece of this project that i'll give you a brief update on once they go through okay

[0:28:12] Voice 3: um so this piece as well i did want to mention before i forget this particular options most

[0:28:19] Voice 3: important implication is that any change that the local trust committee determines that they wish to

[0:28:27] Voice 3: make will result in non-conforming operators losing their ability to continue to operate

[0:28:38] Voice 3: as of may 2024. so if the local trust committee determines they want to make

[0:28:43] Voice 3: just a change to the minimum lot size for those owners who are currently enjoying this vacation

[0:28:49] Voice 3: rental use um option when the regulations are adopted they will no longer be protected to

[0:29:00] Voice 3: continue because the province has decided that this particular type of land use will not be

[0:29:06] Voice 3: protected once you're non-conforming you're illegal and therefore they're just going to

[0:29:12] Voice 3: enforce upon those so that's why number three option three requires absolute clarity

[0:29:19] Voice 3: so that people know that this is the change may impact their operating.

[0:29:26] Voice 3: And it could be just a minor change or a minor tweak

[0:29:29] Voice 3: because of a recommendation you considered or wanted to incorporate.

[0:29:33] Voice 3: But to a number of users, they can be what actually eliminates

[0:29:38] Voice 3: that small economic component of their zone from being undertaken in the future.

[0:29:44] Voice 3: so that's why option three just is a bit more fulsome in that clarity so that we

[0:29:51] Voice 3: can manage the expectations of the community communicate and be very

[0:29:54] Voice 3: transparent about what happens if this is adopted so it's all fine

[0:30:00] Voice 3: in the draft process but once that bylaw is adopted there might be implications for some

[0:30:05] Voice 3: operators and that is legitimate there's no compensation to those people that is the way

[0:30:11] Voice 3: local governments can operate and make decisions and changes in the community but it is important

[0:30:17] Voice 3: to have that transparent discussion about what this means for a certain percentage of operators

[0:30:22] Voice 3: The same applies for option four in terms of potential implications to future non-compliant

[0:30:35] Voice 3: operators.

[0:30:36] Voice 3: So option four is a bit more direct in that you would eliminate from the zoning the outright

[0:30:45] Voice 3: permitted use and require that anybody in the future that wants to operate a vacation

[0:30:53] Voice 3: vacation rental would require a valid temporary use permit issued by the local trust committee

[0:31:00] Voice 3: in combination with registry with the province. So the temporary use permit, or the TEP as we call

[0:31:07] Voice 3: it, can also be combined with the principal residence requirement or just be a standalone

[0:31:12] Voice 3: application that you apply for. It's valid for three years. You can renew it for an additional

[0:31:19] Voice 3: three years and then you have a cycle of applications there's a fee associated with

[0:31:26] Voice 3: each application it's at the discretion of the local trust committee to issue those applications

[0:31:31] Voice 3: for those permits but there are guidelines as we currently already have um that might be more

[0:31:40] Voice 3: robust or might be more um there might be some changes to those guidelines with the LTC considered

[0:31:47] Voice 3: are a part of this project and every operator would be held to that requirement that they have

[0:31:53] Voice 3: to meet those guidelines and the expectation is they have to meet those guidelines for the duration

[0:31:58] Voice 3: of their permit as well so there would be at any point in time that permit could be revoked if

[0:32:03] Voice 3: there seemed to be a contravention unlike the zoning where there's law enforcement that might

[0:32:08] Voice 3: pick in uh it might take time to seek voluntary compliance with the permits it's a bit different

[0:32:14] Voice 3: So option four also requires a bit of clarity if the LTC decides to proceed this route.

[0:32:21] Voice 3: There's an element of communication and education around the obligation to understand the implications, the timing of the application,

[0:32:34] Voice 3: making sure that if you are staying with the May to September timeline for this type of the land use,

[0:32:40] Voice 3: that people are actually applying for those permits in time for that season to begin.

[0:32:45] Voice 3: That we have the administrative capacity to actually undertake a review of up to 100, 160 applications,

[0:32:53] Voice 3: batch them, have the local trust committee look at them, issue them.

[0:32:56] Voice 3: So it would be quite a process, but it's not impossible.

[0:32:59] Voice 3: It would just be a unique opportunity to really brainstorm an efficient way to undertake this

[0:33:07] Voice 3: particular approach.

[0:33:09] Voice 3: Again, business licensing could still be an element of option 1234.

[0:33:16] Voice 3: It's just the tool, but we need the direction of what is the underlying policy and regulations

[0:33:24] Voice 3: to enact this use that that business license would support.

[0:33:28] Voice 3: same with the temporary use permit so there's a lot of customization for the temporary use

[0:33:33] Voice 3: permit that you can consider a lot of people a lot of oversight can make clear that it's

[0:33:39] Voice 3: appropriate for that particular location it's a great way to ensure on a case-by-case basis that

[0:33:45] Voice 3: the use is appropriate for that site and as land ownership changes business models change

[0:33:53] Voice 3: a use might disappear and eventually it reverts back to residential use whereas with zoning it's

[0:33:59] Voice 3: sort of an inherent geographic stamp of residential and vacation rental use sort of in perpetuity of

[0:34:08] Voice 3: that zone so it's a little bit of a different approach and that's that's what's up for

[0:34:13] Voice 3: discussion today it's whether or not this particular tool is appropriate so that's the

[0:34:19] Voice 3: fourth option is related to vacation rental if you wanted to choose this which was already in

[0:34:26] Voice 3: your project charter at one point then it was taken out we would need to still amend your

[0:34:31] Voice 3: project charter today or get direction to amend it so that it's very clear that the OPP and the land

[0:34:38] Voice 3: use bylaw would be anticipating a fully compliant temporary permit process and the building would

[0:34:44] Voice 3: it be removed. So the other parallel piece to this project that we're doing to give you an update on

[0:34:58] Voice 3: of course is while we're holding back on drafting the other elements of your bylaws until we hear

[0:35:03] Voice 3: about this particular one because this one's major, we have an update related to the First

[0:35:10] Voice 3: Nations engagement which is a fundamental piece of this review as well. The Comox First Nation

[0:35:15] Voice 3: has been in dialogue with staff for over a year on this, not just this project, but all the work

[0:35:21] Voice 3: that happens on Hornby Island and this project being the catalyst to ensure that we actually

[0:35:27] Voice 3: are doing the deep listening that we need to do to reflect back recommendations to you

[0:35:32] Voice 3: about how to proceed with this project in a way that reflects the Indigenous interests

[0:35:38] Voice 3: interests in these topics but also other topics related to your OCP. So as of yesterday the

[0:35:45] Voice 3: capacity agreement has been finalized and planned and so that now kickstarts a parallel process

[0:35:53] Voice 3: for staff to work with the staff at Comox First Nation to ensure that we bring to you the

[0:36:00] Voice 3: recommended steps for policy potential policy updates and regulatory updates that you can

[0:36:07] Voice 3: consider as part of this project or separate to this project um as when it's appropriate but

[0:36:14] Voice 3: ideally we would fit those in to uh pull some ocpluv review as they become clear so at every

[0:36:22] Voice 3: business meeting you should anticipate an update from staff on um where we're at with that uh that

[0:36:32] Voice 3: piece of the project so we'll be working what might feel like behind the scenes but actually

[0:36:37] Voice 3: not at all. We're just working in tandem with their scheduling to identify all the potential

[0:36:44] Voice 3: improvements that you can consider as you go forward. So this project, in terms of the

[0:36:50] Voice 3: outcome, will of course be a draft OCP bylaw, a draft land use bylaw, and the third critical

[0:36:58] Voice 3: piece is one of the most wholesome engagement opportunities we've ever had with Comox in

[0:37:04] Voice 3: in terms of land use planning issues being analyzed from ages that start to finish what's

[0:37:11] Voice 3: inside your scope of authority and so that's a really unique opportunity for the community to

[0:37:16] Voice 3: also have some clarity around as of 2024 2025 what the nation's top priorities are that they wish to

[0:37:25] Voice 3: see embedded in your community planning authority and jurisdiction within their territory so we're

[0:37:32] Voice 3: really excited about that commencing as of April 1st and bringing you regular updates on that

[0:37:39] Voice 3: process so the project charter is all marked up in your agenda package only for the purposes of

[0:37:46] Voice 3: showing you the extent of the changes that I would like to have prepared for your April business

[0:37:53] Voice 3: meeting so that there's no question anymore it was very out of date now it's been in a holding

[0:38:12] Voice 3: So the idea is that today, you're able to discuss and ask questions of staff, anything that you need, determine whether or not you're ready to advance with direction around the scope of changes you'd like to see so that I can amend your project chart or bring it back to you.

[0:38:29] Voice 3: and have absolute certainty about what it is I'm drafting for the OCP,

[0:38:35] Voice 3: what it is I'm drafting for the land use file,

[0:38:37] Voice 3: so that you can then do any referrals that you wish to do prior to first reading.

[0:38:42] Voice 3: If you want to be advisory planning commission to look at the draft files

[0:38:45] Voice 3: before they're given first reading, that you can identify for me

[0:38:50] Voice 3: what level of community engagement you're expecting to undertake in this project,

[0:38:55] Voice 3: because right now your project charter is very vague, or not vague,

[0:38:59] Voice 3: it's very clear it's very um low on the community engagement because so much engagement has already

[0:39:05] Voice 3: happened that we we were quite confident that once you got the bylaws you would be ready to advance

[0:39:11] Voice 3: them to a public hearing with only one community information meeting identified in this older in

[0:39:16] Voice 3: this existing project charter so we want to gauge your appetite for whether or not that's still

[0:39:21] Voice 3: valid depending on what you choose today i need to understand the work plan and then advise you

[0:39:27] Voice 3: of your budget what's left to work with what it is that you'd like to do because there is no

[0:39:33] Voice 3: actual budget for the next fiscal because this project's work was not determined to have to

[0:39:39] Voice 3: extend for another fiscal year for engagement we anticipated that you would simply be in the

[0:39:45] Voice 3: legislative review process which is all internal costs for uh by the island trust so i can prepare

[0:39:56] Voice 3: to the best of my ability once we hear about the level of changes that you wish to make

[0:40:03] Voice 3: to that this vacation rental component of your major project if you wish to keep it within the

[0:40:08] Voice 3: associated review if you want to take it out and separate it and just focus on what you have

[0:40:14] Voice 3: outside the scope of that particular use and i'm happy to try to answer any questions you

[0:40:21] Voice 3: have about either the options or if there's other options that you're contemplating or you've heard

[0:40:25] Voice 3: the community discuss and this is the appropriate time to do that thank you and

[0:40:31] Voice 5: no grant's been

[0:40:32] Voice 5: waiting impatiently impatiently so i hope

[0:40:36] Voice 4: that was clear to everyone yeah it was great thanks

[0:40:42] Voice 4: questions no i'm afraid that's not the way this talk meeting is um sonya nothing i heard you say

[0:40:52] Voice 4: stops us from moving ahead with the ocp and the land use bylaws reviews if you if you say and i

[0:40:59] Voice 4: understand on the short-term vacation rentals there's a million moving targets in this thing

[0:41:04] Voice 4: right now there's original legislation there's a possibility i don't see why we can't move ahead

[0:41:13] Voice 4: with the host our official community plan and our land use bylaw review and this the short-term

[0:41:22] Voice 4: vacation rental issue is one that's there's provincial legislation there's a possibility

[0:41:27] Voice 4: of the cbrd there's a possibility of opting in and opting out but those are all questions that

[0:41:34] Voice 4: we can consider over the next year we've got time to do that but when i look at this document here

[0:41:42] Voice 4: on page 11 it says that we should right now have been for our ocp and land use bylaw review we

[0:41:51] Voice 4: We should now have it finalized, and we're not there.

[0:41:55] Voice 4: There's always going to be complex reasons, like you just heard, why it's difficult to do that.

[0:42:01] Voice 4: But we have to keep moving on it because there's First Nations issues are going to change over the years.

[0:42:07] Voice 4: The short-term vacation rentals, there's always going to be changes coming at us.

[0:42:11] Voice 4: So that's what I want to concentrate on, is to get a draft of us so we've got something to look at

[0:42:20] Voice 4: where all the rest of this stuff will fit into it thank you all right thank you um so if we

[0:42:29] Voice 4: continue with that engagement 30 days versus the last 90 days when i was looking at the

[0:42:41] Voice 4: so the make minus less than 30 days versus the less than 90 days that the government

[0:42:47] Voice 4: the province is recommending do they i was when i read that it seems like will they still be

[0:42:54] Voice 4: regulating ours even though we're less than 90 days doesn't matter because when i read it i was

[0:42:59] Voice 4: confused and felt like if we're not less than 90 days versus less than 30 days they're not going

[0:43:04] Voice 4: to be regulated yeah

[0:43:06] Voice 3: our understanding is that they wouldn't be involved um at that level for

[0:43:10] Voice 3: the local government if you choose to do that that's our piece to regulate yeah let's just

[0:43:15] Voice 3: a file unfortunately people are doing that's not the prevention i just need

[0:43:24] Voice 3: to comment there

[0:43:26] Voice 3: we we still need to amend the project charter to do what it is you're asking to do because the way

[0:43:32] Voice 3: it's drafted right now we'll give you draft bylaws and that i'm pretty sure you nor the

[0:43:39] Voice 3: both of the community will want to see going to first reading the project charter right now gives

[0:43:44] Voice 3: redirection to remove vacation rentals from the land use bylaw as an outright committed use.

[0:43:51] Voice 3: I really don't want to be the one having to just add those bylaws to your community and saying

[0:43:55] Voice 3: no one's going to want to do anything with this but this is what's in your project charter.

[0:44:01] Voice 3: So we need to amend the project charter with the clarity of how you want to either take

[0:44:05] Voice 3: vacation rentals out of the scope of the draft bylaws or give clear direction on how they're

[0:44:12] Voice 3: going to be regulated because right now it says eliminate vacation rentals as an outright

[0:44:17] Voice 3: permitted use in your zoning which will render 180 operators non-conforming if those bylaws

[0:44:23] Voice 3: were adopted and i don't think that's your intent i've heard that loud and clear if it is and that's

[0:44:30] Voice 3: the clarity i need today and i will draft those bylaws for you but it will be by resolution of

[0:44:40] Voice 3: local trust committee not by me interpreting what i think i heard correctly yeah fair enough

[0:44:47] Voice 5: um i've got a couple of questions uh just for my own clarity i've looked through the

[0:44:55] Voice 5: apc recommendations a few times and um so i guess still so what i think i'm hearing say is that if

[0:45:05] Voice 5: we want to spend more time to deliberate about the short-term vacation rental bit then we need

[0:45:12] Voice 5: to remove it from the scope of the ocp project and then we can deal with that as a distinct

[0:45:19] Voice 5: thing is that correct yes

[0:45:22] Voice 3: only in that there wouldn't be uh two major projects going at the

[0:45:27] Voice 3: same time yeah

[0:45:28] Voice 5: it would mean it would mean delay in dealing with the short-term vacation rental

[0:45:32] Voice 5: after you dealt

[0:45:34] Voice 3: with secondary suites sisters and setbacks chicken roosters everything

[0:45:40] Voice 5: else that we

[0:45:41] Voice 5: had looked at from there okay so that was my first question um my second question well looking at the

[0:45:50] Voice 5: apc recommendations and the options in this report um i see a lot of the recommendations as

[0:45:59] Voice 5: uh possible bylaw amendments under option three and then of course the uh the main recommendation

[0:46:07] Voice 5: which was of course prior to this provincial legislation was to remove as a permitted use

[0:46:13] Voice 5: and um so a couple of questions one is if if we were to remove it as a permitted use and go

[0:46:25] Voice 5: to a whole wholly uh temporary use permit regime um i heard you talk a little bit about

[0:46:35] Voice 5: how the mechanics of that would need to be worked out um i think that that if that was to be an

[0:46:42] Voice 5: option that the committee considered would be really important to get that information

[0:46:47] Voice 5: out to the community um you know when when you need to have your application in and then the

[0:46:56] Voice 5: other bit would be whether some of these recommendations about minimum lot size

[0:47:01] Voice 5: size requirement, proof of septic, number of months, one rental per parcel, all of that

[0:47:09] Voice 5: stuff. Could that be captured in the actual temporary use permit application? So it could

[0:47:20] Voice 5: be. So I'm just sort of trying to figure out a way, or options anyway, about how to tie

[0:47:26] Voice 5: in all of these recommendations that I'm reading. And of course, this is the one thing that

[0:47:31] Voice 5: stands out to me is um is i wonder and this is again local trustees to think about is uh in light

[0:47:42] Voice 5: of the provincial regulatory changes where what does the apc stand on their their primary

[0:47:51] Voice 5: recommendation and and how how do you and how do the community feel about that um so that's

[0:48:00] Voice 4: that's there but no question for me but uh with that back to trustees

[0:48:14] Voice 5: sorry which question was that

[0:48:19] Voice 4: oh

[0:48:20] Voice 5: yeah of course that would be hard for the minute taker to so in fact i could just say

[0:48:24] Voice 5: that was the question about whether we could um take all those those various the lot sizes

[0:48:29] Voice 5: the septic and stuff and whether that could be incorporated in the temporary use

[0:48:34] Voice 5: applications and and so that's affirmative from the planner okay so

[0:48:38] Voice 5: does that cover that um trustees um

[0:48:43] Voice 4: so there's contemporary experiments there's

[0:48:47] Voice 4: business licenses there's a right here what do you yell just talk very loud

[0:48:55] Voice 4: mumble um so there's temporary experience business licenses uh provincial registry

[0:49:04] Voice 4: they're all going to be separate, you know, so they're all, what I want to know is, are

[0:49:08] Voice 4: they not going to be doubling up on each other eventually? Like, when is, when to registry,

[0:49:13] Voice 4: is that not, is that voluntary, or they are, yeah, that's mandatory, but how are they going

[0:49:18] Voice 4: to enforce that versus temporary permits, and, and even, I mean, I would say temporary

[0:49:25] Voice 4: permits, we already have proactive enforcement of basic rentals, and that's not, we don't

[0:49:33] Voice 4: me that that's everybody knows that it wasn't going on right so i don't know how enforcement

[0:49:38] Voice 4: would happen if we had temporary experience and i don't think it's gonna work yeah so i

[0:49:46] Voice 3: have

[0:49:46] Voice 4: concerns about enforcement and uh administrative issues et cetera through the

[0:49:53] Voice 3: charity the options that we're asking you to focus on are the ones within your jurisdiction

[0:49:58] Voice 3: you do not have jurisdiction over the provincial registry you do not have jurisdiction over

[0:50:03] Voice 3: business licensing we do have authority over many other aspects of land use planning so that's why

[0:50:09] Voice 3: we're focusing on the things that you can do and can enforce on and can implement are the ones that

[0:50:15] Voice 3: we want some clarity on today yes there are other parallel dovetailing types of tools like the

[0:50:21] Voice 3: registry like business licensing but i don't have absolute certainty of clarity how those will help

[0:50:28] Voice 3: your community until I understand what it is the maximum that you're willing to do under your

[0:50:35] Voice 3: jurisdiction and your authority. Use that to the best of your ability and then we can advise you

[0:50:41] Voice 3: on how those other tools will help you and your community to move forward. So temporary use

[0:50:47] Voice 3: permits are absolutely a tool whether it's appropriate for this particular instance and case

[0:50:51] Voice 3: that is up to you to decide and to direct staff whether or not you want to see that option

[0:50:58] Voice 3: in black and white in draft by law format it doesn't mean that you're going to give it first

[0:51:02] Voice 3: reading but it means that you're really confident that that tool is okay to to test and to see what

[0:51:08] Voice 3: it looks like and then you might decide though actually we're going to revert back to a different

[0:51:13] Voice 3: approach through the zoning itself right

[0:51:17] Voice 4: well i remember we had this just we had this discussion

[0:51:21] Voice 4: a while ago and decided the temporary use permits were very difficult for people to have to do and

[0:51:25] Voice 4: they they don't last very long they got to be renewed so we kind of said we didn't think that

[0:51:31] Voice 4: was a very appropriate use on the island i think that still stands where we are now so to talk now

[0:51:41] Voice 4: about temporary use permits in my mind i i kind of there's so many moving parts right now around

[0:51:47] Voice 4: the province but cbrd's near me in the back now cbrd's doing uh whether we opt in whether we opt

[0:51:54] Voice 4: out this goes back to what i said originally i think i'd like to move it if what you're saying

[0:51:59] Voice 4: is we need to take the stvr question out and proceed with the rest of the ocp and language

[0:52:08] Voice 4: you that's that's what i'd like to do we can leave things as they are around

[0:52:13] Voice 4: the short-term vacation rentals until we get more clarity on that absolutely

[0:52:20] Voice 4: But the problem, there's a problem with that. If we don't do something here, a made-on-Vermi

[0:52:27] Voice 4: one, we're going to get a made-on-Victoria one or something. So we've got to coalesce

[0:52:34] Voice 4: around how we want to deal with short-term vacation. We've got to do that on Vermi.

[0:52:49] Voice 4: So let's say if we did opt-in with the provincial dwelling unit, hypothetically, can one also

[0:52:59] Voice 4: have the ability to apply for a temporary use permit to sort of counteract that principal

[0:53:06] Voice 4: dwelling option?

[0:53:07] Voice 4: Do you know what I'm saying?

[0:53:09] Voice 3: I think I do, yes.

[0:53:10] Voice 3: Yes. So for those that could not meet the principal residence requirement, could they still apply for a temporary use permit?

[0:53:18] Voice 3: Would they be the only people that would need to apply for a temporary use permit?

[0:53:22] Voice 3: Yes, I think so.

[0:53:25] Voice 4: So the province would not rule out the local bylaws because of opting in?

[0:53:31] Voice 3: Oh, right, because it's the whole geography.

[0:53:33] Voice 3: So the entire island would be opting in.

[0:53:38] Voice 3: uh i'm sorry i can't for sure say that that would be okay i'd have to look into that and get back

[0:53:45] Voice 3: to you on whether or not you could do that so

[0:53:50] Voice 4: the gabriella when they passed the ltn was that

[0:53:54] Voice 4: brought up or is any was there any no

[0:53:57] Voice 3: it wasn't that's a good question it was not brought up

[0:54:00] Voice 3: um they have a temporary permit process for all their vacation rentals so that's the difference

[0:54:08] Voice 3: in the Gabriel Island context and now it will be a requirement of issuance of a temporary

[0:54:16] Voice 3: lease permit that it is the host or the only principal residence so yes I think I suspect

[0:54:25] Voice 3: the answer to your question is no once you've opted in the minister will designate the Hornby

[0:54:30] Voice 3: Island local trust area as required to ensure that any parcel of land used for vacation rental

[0:54:37] Voice 3: residential property for vacation rental is for the principal residence of the host or the owner

[0:54:43] Voice 3: of the property and that you can't circumvent that differently so ideally we help you forge

[0:54:52] Voice 3: ahead with an approach that's really clear about what your priorities are keeping in mind that

[0:54:58] Voice 3: the whole purpose of this provincial legislation is that there is an eventual cycling of

[0:55:02] Voice 3: So residential properties back to long-term residential, it might not be immediate, but

[0:55:08] Voice 3: the intent is that over time, they can revert back to being available for residential purposes.

[0:55:19] Voice 4: Great.

[0:55:22] Voice 4: Sonia, according to what you said, if we said move ahead with the official community

[0:55:27] Voice 4: bylaws, we move the short-term vacation rental issue out of that discussion right now, it

[0:55:33] Voice 4: would mean you couldn't do both of those two at the same time.

[0:55:36] Voice 4: Is that what I heard?

[0:55:37] Voice 4: not

[0:55:38] Voice 3: under the current structure of how we support your project work so we have one major project

[0:55:46] Voice 3: currently on your way with two significant elements one drafting bylaws and making sure that

[0:55:53] Voice 3: they reflect the community and the local trust committee's initial direction and then engaging

[0:55:58] Voice 3: with the nation to present you with supplemental improvements to policies and regulations so those

[0:56:04] Voice 3: are already two big pieces of the project the number of issues in your project uh you could

[0:56:10] Voice 3: have as many as you want and as soon as you tease one out and separate it it becomes a second project

[0:56:21] Voice 4: you're dealing with the ocp planning bylaws and the short term vacation rental issues kind of

[0:56:28] Voice 4: it would be on hold

[0:56:30] Voice 5: until everything else

[0:56:31] Voice 4: why why

[0:56:32] Voice 4: excuse me why would it be on the most so uh for

[0:56:36] Voice 3: the chair what can happen is that so i have direction to support your major project this

[0:56:41] Voice 3: is your major project whatever's in your project charter that's what that's what you get assigned

[0:56:46] Voice 3: as your major target uh this is just how the trust does service delivery to your local trust

[0:56:52] Voice 3: committee for the benefit of the public so you understand this project charter is the marking

[0:56:56] Voice 3: orders for the planning staff to support your major project so if you take out short-term

[0:57:01] Voice 3: vacation rentals from this project charter it needs to go on your project list which is just

[0:57:05] Voice 3: a long list to keep track of all the things eventually you want to achieve then you put

[0:57:09] Voice 3: that on your minor project list perhaps and another planner will get assigned to that

[0:57:14] Voice 3: it wouldn't necessarily be me because i'm doing the major project so you could have that as a

[0:57:19] Voice 3: minor project that runs concurrently with your major except we'll both be fighting for the same

[0:57:25] Voice 3: budget so there might not be a lot of money for either projects but they could run concurrently

[0:57:40] Voice 4: next last two weeks ago

[0:57:46] Voice 4: now

[0:58:06] Voice 4: people down there and say,

[0:58:10] Voice 6: what's

[0:58:10] Voice 6: the

[0:58:14] Voice 6: value of

[0:58:17] Voice 6: 1,000 to 4

[0:58:18] Voice 6: and 5

[0:58:20] Voice 6: and who is not

[0:58:22] Voice 6: you know,

[0:58:23] Voice 4: I think

[0:58:24] Voice 4: here

[0:58:26] Voice 4: you

[0:58:27] Voice 4: know,

[0:58:29] Voice 6: you

[0:58:30] Voice 4: have that

[0:58:32] Voice 6: process

[0:58:32] Voice 4: you

[0:58:35] Voice 3: do

[0:58:36] Voice 3: process for working

[0:58:38] Voice 3: descriptors

[0:58:40] Voice 3: Major are usually bigger projects over $5,000.

[0:58:43] Voice 3: Minor are usually under.

[0:58:44] Voice 3: Right now, these are both going to be relatively minor in budget

[0:58:48] Voice 3: because the work is not full-on engagement and research and analysis

[0:58:53] Voice 3: and drafting dialogues and getting clarity from FOMO on a few other issues.

[0:58:57] Voice 3: So we could achieve what it is you're asking for

[0:59:02] Voice 3: by using the framework that you currently have for project management.

[0:59:05] Voice 3: One major project, one minor.

[0:59:07] Voice 3: Will CPLU be reviewed for everything else?

[0:59:10] Voice 3: and vacation rental was a minor problem and we have two different planners working on it but

[0:59:18] Voice 3: we work together all the time and the same library team that

[0:59:26] Voice 4: answers your question and so

[0:59:27] Voice 4: so

[0:59:28] Voice 5: i i characterized it a little bit incorrectly that it wouldn't necessarily be on hold it would

[0:59:35] Voice 5: be just a different it'd be too parallel it could be two parallel projects right

[0:59:41] Voice 3: now yes for the

[0:59:42] Voice 3: chair i think what you have right now for your minor project and sorry i just remember this

[0:59:45] Voice 3: is the heritage registry project so again that is up to you to decide what's moving forward

[0:59:52] Voice 3: what's put on hold because you or how do you access

[0:59:57] Voice 3: other funds to have three projects

[1:00:00] Voice 3: forward and planning right that is within your authority that's within your scope of jurisdiction

[1:00:04] Voice 3: is to figure that out if you want to keep all three if you decide to separate this out

[1:00:09] Voice 3: and you want them all moving forward together including the heritage registry

[1:00:13] Voice 3: um then yes you may need to find extra resources to fund support for the vacation rental element

[1:00:22] Voice 3: to proceed because you already have a minor project in the works but at any point in time

[1:00:27] Voice 3: local trust committee has the ability to put a project on hold and leverage the priority of a

[1:00:32] Voice 3: new project because it's a great community i don't

[1:00:37] Voice 4: i don't understand why you were going in this

[1:00:39] Voice 4: direction we're here is we've been gone is how many years but here we spent god knows how many

[1:00:44] Voice 4: years over at vacation rentals it's just get it dealt with i mean the staff has recommended we're

[1:00:50] Voice 4: here for vacation rentals only in april we're going to go to the ocp and uh you know we've

[1:00:56] Voice 4: already got this all worked out so i don't understand why i'm still changing everything

[1:00:59] Voice 4: in the middle it's really frustrating yeah so

[1:01:03] Voice 5: further to that trust the alum

[1:01:06] Voice 5: i think um trustee grant sort of articulated where he would like to go which is

[1:01:12] Voice 5: splitting off what do you want to have something more specific well

[1:01:16] Voice 4: we already we had we recommend

[1:01:18] Voice 4: you know we already proved the hc recommendations not all of them i have i will say that um

[1:01:25] Voice 4: as a trustee when you have new information you might have different viewpoints and

[1:01:29] Voice 4: i have slightly different viewpoints since the last 10 months i'm reading letters um but we're

[1:01:35] Voice 4: here to deal with this and i think we got to deal with it so whether it has the motion or not um i

[1:01:41] Voice 4: would like to have more conversation regarding principal dwellings principal dwelling um with

[1:01:49] Voice 4: my cool little trustees here and uh and carry on so

[1:01:55] Voice 5: if i could um trust the allen just so

[1:01:58] Voice 5: just to help frame the conversation um is there one of these options that you're leaning towards

[1:02:04] Voice 5: or is there a combination of elements from the options or because i know a couple of them have

[1:02:13] Voice 5: the opt-in opt-out um and then some of them are like three has a number of the apc recommendations

[1:02:21] Voice 5: in it um four has the sort of the primary apc recommendation was just to remove his permitted use

[1:02:30] Voice 5: so i'm just wondering where you're just to try and frame the discussion where where are you

[1:02:36] Voice 5: wanting to go with with what's reported to us here well

[1:02:41] Voice 4: i'd like to talk more about the principal

[1:02:42] Voice 4: the principal dwelling, because I'm in a conversation with a planner elsewhere in the interior,

[1:02:50] Voice 4: and she has concerns regarding people that don't opt in, regarding communities that don't

[1:02:56] Voice 4: opt in, is that there's going to be all these groups that are going to look at fringe communities

[1:03:01] Voice 4: and just jump right in because there's no principal dwelling opt in. And that's what

[1:03:07] Voice 4: That's what I'm really concerned about is when we are okay, so

[1:03:14] Voice 5: you're leaning towards

[1:03:17] Voice 5: opting in and then in addition to the opt-in and

[1:03:23] Voice 4: let me say when I am talking about the

[1:03:26] Voice 4: opting in there are other there are ways that you can have this as I said it's not just

[1:03:31] Voice 4: the owner you can have a host there there are other options but I'm looking at the people

[1:03:37] Voice 4: you know when you when you have third fourth generation families that have houses

[1:03:42] Voice 4: it's not i don't think you have a mortgage to worry about frankly i think it's um more your

[1:03:46] Voice 4: property taxes and whatnot i'm concerned about those people there's people that bought a house

[1:03:51] Voice 4: five years ago they have a mortgage yes then you know the kitchen rentals could help them out but

[1:03:56] Voice 4: i do have concerns about third generation families and um what's this money what you know is it paying

[1:04:06] Voice 4: i don't know it's um it's a reason

[1:04:09] Voice 4: it's a big question

[1:04:12] Voice 4: i'm i'm

[1:04:13] Voice 5: sorry this

[1:04:14] Voice 5: is um not a participatory session here this is really our discussion

[1:04:20] Voice 5: you're here you're here to listen that's great uh but it's not it's not a back and forth and

[1:04:26] Voice 5: we're not we don't have the time set aside for that so um it's this is this is this the table

[1:04:32] Voice 5: here uh

[1:04:33] Voice 4: excuse me chair yeah i'm wondering about the point of clarity back to director arbor's

[1:04:38] Voice 4: submission and that the cbrd has allocated some money already let me

[1:04:44] Voice 5: just find it again

[1:04:44] Voice 4: i just i'm sorry to interject but he's not here are you referring though that they've opted out

[1:04:56] Voice 4: no i was referring to the cbd

[1:04:58] Voice 5: they have so the board is supported working with audience trust to

[1:05:04] Voice 5: explore the potential for a business licensing program that's not a commitment that is explore

[1:05:10] Voice 5: potential um we're going to talk about it at our joint meeting and he said we expect budgets to

[1:05:20] Voice 5: be allocated based on the outcome of those discussions so there is budgets have not been

[1:05:26] Voice 5: allocated but he

[1:05:28] Voice 5: expects them based on how those discussions go to be allocated the point of

[1:05:33] Voice 4: clarity is that the last trust meeting the trust asked the regional director to investigate

[1:05:38] Voice 4: licensing and he's taken that to the easc at the agency that's the point of clarity i wanted to

[1:05:45] Voice 4: make

[1:05:45] Voice 5: yeah okay yeah

[1:05:46] Voice 4: thank you yeah

[1:05:49] Voice 5: went to the yeah um so back to you

[1:05:55] Voice 4: know i've got kicked me

[1:05:57] Voice 4: on the back of me now but um i will say this is the most contentious issue i've ever encountered

[1:06:02] Voice 4: calendar on this island. I didn't even want to come

[1:06:04] Voice 4: to this meeting, actually. I would have

[1:06:07] Voice 4: stayed in Tofino

[1:06:08] Voice 4: last week.

[1:06:11] Voice 4: And, you know, I've included

[1:06:13] Voice 4: the same, you know, make everybody

[1:06:15] Voice 4: happy, and it's totally not

[1:06:17] Voice 4: evil. I can't make any of you happy.

[1:06:21] Voice 4: But I

[1:06:22] Voice 4: do care about this island, and I care about

[1:06:24] Voice 4: the quality of life. I'm not talking

[1:06:26] Voice 4: about water, septic.

[1:06:28] Voice 4: My concern is, this

[1:06:30] Voice 4: is a rural island, and our quality

[1:06:31] Voice 4: of life being compromised by the amount of vacation rentals and it's not just we're going

[1:06:36] Voice 4: to have 15 more vacation rentals at the thatch or renox that are already it's a strata council

[1:06:41] Voice 4: so they can just be at vacation rentals so it's not like it's just it's just carrying on and on

[1:06:46] Voice 4: and i just feel that you know why do we have to commodify ourselves versus having you know

[1:06:53] Voice 4: dwelling and i know a majority of vacation rentals will never be here i get it but i really have

[1:07:01] Voice 4: concerns about this community in terms of how many people are coming to silence and i can read

[1:07:06] Voice 4: your letter from the demon island because you know don't forget denman island is attached to us to

[1:07:11] Voice 4: the hip and they are they are in pain because of the amount of traffic et cetera et cetera

[1:07:17] Voice 4: and we can't have a direct ferry to one young and so it's just um yeah i find this is the

[1:07:25] Voice 4: the hardest place i've ever

[1:07:28] Voice 4: been as a trustee frankly chair i find this really very frustrating

[1:07:32] Voice 4: because

[1:07:32] Voice 3: the trustee is speaking to us and we have no one else

[1:07:36] Voice 6: to speak to.

[1:07:37] Voice 6: No, but that's, this is,

[1:07:38] Voice 5: it's never a discussion.

[1:07:43] Voice 5: If you want to talk with me, it's outside the meeting.

[1:07:46] Voice 5: Totally.

[1:07:47] Voice 6: This

[1:07:47] Voice 5: isn't a discussion.

[1:07:50] Voice 4: I'm talking to you because you can, because that's what it talks.

[1:07:55] Voice 4: But if I talk like this, you may not be able to hear me.

[1:07:57] Voice 4: Right.

[1:07:57] Voice 4: That's all.

[1:07:58] Voice 5: That's fine.

[1:07:58] Voice 5: And you're on the

[1:07:59] Voice 4: second floor only talking to people in the back room.

[1:08:01] Voice 4: Thank you.

[1:08:03] Voice 5: um okay so i i'm hearing i'm hearing your your passion and your frustration um i'm hearing you

[1:08:13] Voice 5: want to look into the principal residence um opt-in and then i'm just i'm just looking uh

[1:08:20] Voice 5: at what else staff is asking from us and so i'm wondering if if one of these options that's in

[1:08:27] Voice 5: front of us is like close to where you're thinking or or what but um well

[1:08:33] Voice 4: as i understand a lot of

[1:08:36] Voice 4: communities are asking for to hold off for pending a lot of communities are asking for pending further

[1:08:44] Voice 4: analysis on uh vacation rent you know what where the provinces go with this i'd like to find out

[1:08:50] Voice 4: what exactly would unravel that communities would wait for before they make a decision

[1:08:55] Voice 4: and vacation bills why would they hold off pending what would happen in the next year that they would

[1:09:03] Voice 4: want to watch out to play out in vacation rental regulations and communities uh

[1:09:11] Voice 3: through the chair

[1:09:12] Voice 3: i'm not sure this is what you're referring to but um there for those communities like hornby that

[1:09:18] Voice 3: are not included um from those geographies that are mandatory to implement these changes uh there's

[1:09:27] Voice 3: curiosity around how effective the registry will be what the provincial enforcement team will look

[1:09:33] Voice 3: like we have anecdotal information that it's a 10 person team there's rumors that it's actually

[1:09:39] Voice 3: going to be a 20 person team to give confidence to elected officials and other communities

[1:09:45] Voice 3: that this is actually a robust provincial initiative that's funded and supported

[1:09:51] Voice 3: supported with robust budgets to undertake the work and actually make change on the ground in

[1:09:59] Voice 3: a province that's huge. So that's one piece I think that you might be referring to around the

[1:10:06] Voice 3: hesitation to possibly opt in this March and wait a year where there's not the burning pressure

[1:10:15] Voice 3: such as on Tarrant Beach to find a resolution.

[1:10:19] Voice 3: I think your community is uniquely positioned

[1:10:22] Voice 3: in that this is much more top of mind

[1:10:26] Voice 3: than in other communities that are grappling

[1:10:28] Voice 3: with vacation rental pressures,

[1:10:30] Voice 3: but possibly not to the extent that your community

[1:10:33] Voice 3: has been for the last decade, if not more.

[1:10:36] Voice 3: So that might be a different context

[1:10:39] Voice 3: where they have the luxury of waiting

[1:10:41] Voice 3: because it's not actually the most pressing issue.

[1:10:45] Voice 3: to be resolved from a land use planning perspective other than that i'm not sure i

[1:10:52] Voice 3: can't speak on behalf of the other jurisdictions that are included as to why they might be waiting

[1:10:57] Voice 3: but you have within your authority and scope to shape and form this project that is yours

[1:11:05] Voice 3: in the direction that you think is the best for hornby in this point in time of the information

[1:11:11] Voice 3: that you have before you if you need more information today is the day to clearly articulate

[1:11:17] Voice 3: what's missing before you're confident in making that decision i can also take that direction back

[1:11:23] Voice 3: and we'll do our best to bring forward some information for april you do have at your

[1:11:29] Voice 3: disposal an advisory planning commission as you well know they are there to assist in providing

[1:11:35] Voice 3: recommendations to you, if you feel that you still need more support beyond what your staff

[1:11:42] Voice 3: are able to provide, you can advance this to a referral to the Advisory Planning Commission.

[1:11:50] Voice 3: We did not identify that as an option here because we felt that you had sufficient clarity

[1:11:55] Voice 3: from your community representatives as well as your Advisory Planning Commissioner, but

[1:12:00] Voice 3: That is always an opportunity for you to refer to your advisory planning commission before your April regular business meeting on, you know, and ask a very specific question so that they're not having to go through this report, you know, piece by piece, perhaps be very targeted in your referral to assist them in their deliberations because they are as you know, volunteers that have worked very hard over the last few years.

[1:12:28] Voice 3: and this is an important discussion that will generate a lot of community interest

[1:12:33] Voice 3: if you're looking for that input before april 26th i think is the next meeting date

[1:12:39] Voice 3: just

[1:12:47] Voice 4: these thoughts questions so yeah i think i think my question is

[1:13:06] Voice 4: that

[1:13:07] Voice 5: i asked i just already answered about the combination yeah

[1:13:11] Voice 5: have.

[1:13:15] Voice 4: So sorry, I'm so option four. So basically, it's

[1:13:23] Voice 4: everybody's starting option for basically everybody's starting

[1:13:26] Voice 4: all over again. They would apply for a 10 years permit. And how

[1:13:36] Voice 4: would one know that one is operating the case rental and

[1:13:41] Voice 4: not having a 10 years permit? We don't know.

[1:13:57] Voice 5: through

[1:13:57] Voice 4: the chair that

[1:14:00] Voice 3: question i

[1:14:01] Voice 3: think reflects the

[1:14:04] Voice 4: earlier question about needing to be clear

[1:14:06] Voice 4: about the process what comes through that temporary use process so we staff may need to

[1:14:14] Voice 4: run that information out so it's clear that maybe letters are a part of this exercise of knowing

[1:14:23] Voice 4: You may

[1:14:28] Voice 3: want to, as part of that option, direct staff to look into the information needed

[1:14:35] Voice 3: for that temporary use application process, if there

[1:14:39] Voice 4: would be letters, for example, part

[1:14:40] Voice 4: of that, to help communicate that with property owners.

[1:14:44] Voice 4: That can be discussed as part of understanding that information to explore that temporary

[1:14:52] Voice 4: use option.

[1:14:53] Voice 4: we'll understand more about the process in the chairs but i heard would ultimately to be a part

[1:14:59] Voice 4: of this option yeah

[1:15:01] Voice 5: if i could just follow up on that i would say that if if that's where we

[1:15:07] Voice 5: may be leaning um i think yeah some information on on the process um a discussion on on whether

[1:15:17] Voice 5: and which of the recommendations from the APC report

[1:15:21] Voice 5: should be included as it's going along

[1:15:27] Voice 5: as part of part parcel of the TEP process

[1:15:30] Voice 5: would be the requirements for it within that,

[1:15:33] Voice 5: those temporary use permits.

[1:15:36] Voice 5: I think it'd be useful for trustees and the public

[1:15:42] Voice 5: to know what the application of the process

[1:15:48] Voice 5: looks like what the processing time might look like what the fees are so those are all things

[1:15:54] Voice 5: we could ask for um for staff to report back and get some clarity on it i'm assuming yeah

[1:16:05] Voice 4: okay well um i would like to uh

[1:16:11] Voice 4: but I don't know if that's for companies

[1:16:16] Voice 4: or in case you want to be on another forum with that.

[1:16:21] Voice 4: It's like, I'm not learning.

[1:16:23] Voice 4: I know

[1:16:23] Voice 4: you're repeating the product.

[1:16:25] Voice 4: And I want to speak to the product.

[1:16:28] Voice 4: You can come up and listen to what everyone has to say.

[1:16:31] Voice 4: She doesn't speak.

[1:16:32] Voice 4: You're like, here, and I'm going to go jump in there.

[1:16:35] Voice 3: Through the chair.

[1:16:37] Voice 3: Yes.

[1:16:37] Voice 3: So any one of these options,

[1:16:40] Voice 3: if the local trust committee feels

[1:16:42] Voice 3: that you need more information

[1:16:43] Voice 3: before the project charter gets amended,

[1:16:46] Voice 3: that's a separate piece of work then.

[1:16:49] Voice 5: Sure.

[1:16:50] Voice 5: So

[1:16:50] Voice 3: there wouldn't be direction to staff then

[1:16:52] Voice 3: to amend the project charter

[1:16:53] Voice 3: because you're clear that that's the option

[1:16:55] Voice 3: you want to include.

[1:16:56] Voice 3: Right.

[1:16:57] Voice 3: It's a step in between to indicate

[1:17:00] Voice 3: that you need more information

[1:17:01] Voice 3: on the implications of option,

[1:17:03] Voice 3: let's say for this example, option number four.

[1:17:05] Voice 3: And I think I've captured what you mean

[1:17:07] Voice 3: in terms of progressing time fees,

[1:17:09] Voice 3: implications for the operators.

[1:17:10] Voice 3: operators um example guidelines what

[1:17:15] Voice 5: sort of conditions yeah

[1:17:17] Voice 3: so yeah

[1:17:18] Voice 5: and what other um

[1:17:22] Voice 5: losing my words here but what other uh requirements as per the apc recommendations

[1:17:28] Voice 5: could be included i don't know if all of them like the ones that are listed as zoning i don't

[1:17:35] Voice 5: know if all of them can be included in temporary use permit or not so that would be also useful

[1:17:39] Voice 5: full information okay

[1:17:40] Voice 3: and so that's just to be clear then you would not be endorsing any

[1:17:45] Voice 3: particular approach today you would be requesting simply more information for your next business

[1:17:52] Voice 3: meeting around the specific option and no direction you draft or make changes to your

[1:17:59] Voice 3: project charter because you're not deciding on an approach yet you're asking for more information

[1:18:05] Voice 3: on one particular option or possibly two if that's the way you want it to do okay i just

[1:18:10] Voice 3: wanted to be clear on the sequencing of managing your project for them

[1:18:15] Voice 4: thank you very much for

[1:18:16] Voice 4: that um trust

[1:18:21] Voice 5: me alan are you are you formulating questions or emotion or

[1:18:33] Voice 6: i'm

[1:18:36] Voice 4: very concerned that we do something today that could be

[1:18:42] Voice 4: without knowing more understanding of what the province is doing with the cbrd segregation

[1:18:49] Voice 4: i know how complex temporary use permits would be in people and we discussed that a while ago

[1:18:57] Voice 4: and it was decided that we didn't want to apply that because we didn't so i don't really like to

[1:19:03] Voice 4: make a decision today on option one two three or four if it's going to really hurt somebody

[1:19:09] Voice 4: and without not knowing necessarily the implications of what it might be.

[1:19:15] Voice 4: So I want to go back to where I originally was at the beginning of this meeting,

[1:19:19] Voice 4: is if the APC has fed information in, I don't know why we can't start that process.

[1:19:27] Voice 4: And we're going to find out in the next few months a lot more about the short-term vacation.

[1:19:34] Voice 4: We're going to get more from CVRD on the whole licensing thing.

[1:19:39] Voice 4: we're going to learn more from the province we're going to learn more how other communities have

[1:19:43] Voice 4: dealt with it all of that will be i think will be very helpful for us to make a final decision

[1:19:50] Voice 4: on the whole thing around short-term vacation rentals licensing and how we deal with all that

[1:19:57] Voice 4: so some people in

[1:19:59] Voice 6: the room are going to want to go with an option right

[1:20:06] Voice 4: having a principal resident

[1:20:08] Voice 4: issue you've got to be that that will protect a lot of people people are going to a lot of people

[1:20:12] Voice 4: going to be left out of that so i'd simply like to the um the planners to move ahead with the

[1:20:20] Voice 4: official community plan and the land use violence that creates some certainty around the subdivision

[1:20:26] Voice 4: violence they've already got the information to be able to do that it doesn't have to take the

[1:20:31] Voice 4: short-term vacation rentals out it's not going we're not going for first reading or anything

[1:20:36] Voice 4: else we just want to get a draft so that the people can have it in their hand and look at it

[1:20:41] Voice 4: we can look at it and then by the time that draft comes out over the next few months we're going to

[1:20:46] Voice 4: have a whole lot more clarity on those other issues it seems to me that's a middle of the

[1:20:51] Voice 4: road approach we can

[1:20:53] Voice 4: take that's not going to take a long time so alex i don't know how you

[1:20:58] Voice 4: feel about that and i don't want to go make a motion if you're uncomfortable but so

[1:21:03] Voice 5: and i just

[1:21:04] Voice 5: look to staff for clarity because i think that like what i understand you saying is that like

[1:21:12] Voice 5: like let's not sort of sever these two projects.

[1:21:17] Voice 5: However, I think what I heard from staff is that they

[1:21:22] Voice 4: don't

[1:21:22] Voice 5: want to go ahead

[1:21:23] Voice 5: and draft bylaws that include the short-term vacation rental

[1:21:27] Voice 5: as it's in the project charter unless that's where we want to go.

[1:21:33] Voice 5: So that despite what you're saying, I think that we heard from staff

[1:21:38] Voice 5: that if we're not comfortable with where we got,

[1:21:41] Voice 5: if we want to do anything different that we should either make a decision about what those

[1:21:46] Voice 5: short-term vacation rental options or more information today or split them in two is that

[1:21:55] Voice 5: sort of what that's what i think i'm hearing yes

[1:21:57] Voice 3: that's correct uh you need to at least if

[1:22:01] Voice 3: that's the approach you decide to go today to at least amend the private charter so that it

[1:22:06] Voice 3: It removes reference to not authorizing short-term vacation rental use and zoning.

[1:22:13] Voice 3: The draft bylaws can be silent on the regulations related to vacation rentals.

[1:22:19] Voice 3: Your project charter, though, right now is very clear that it's not authorizing that use.

[1:22:24] Voice 3: So that would need to come out.

[1:22:26] Voice 3: And I can come up with some wording as a caveat of some other element that would be considered in the future.

[1:22:32] Voice 3: so the bylaws would never advance to first reading until you have clarity on that piece perhaps

[1:22:38] Voice 3: around vacation rentals i did want to follow up with the comox valley regional district piece that

[1:22:43] Voice 3: you provided an update on is that when they conduct their staff and staff discussions their

[1:22:48] Voice 3: first question will be what has the local trust committee decided in terms of how to regulate this

[1:22:53] Voice 3: use and i don't have any information to provide them until i have that clarity from you so we

[1:22:59] Voice 3: won't get very far in our discussions with them about is there any study until they understand

[1:23:07] Voice 3: how vast of a geographic and zoning and density scope is this use going to be what can we use

[1:23:14] Voice 3: as the basis for discussions around the feasibility of a business licensing tool being applied so i

[1:23:21] Voice 3: would need to use something like let's just use the current zoning as an example if that's the

[1:23:27] Voice 3: case because we have direction from the ltc to not do anything with the zoning even that would

[1:23:32] Voice 3: be helpful um because right now they are curious to see which direction you're going so that staff

[1:23:40] Voice 3: can help we're

[1:23:41] Voice 4: going to be meeting with them to get some clarity around that daniel harvard's

[1:23:45] Voice 4: going to be discussing with them well we're meeting with them in

[1:23:49] Voice 3: june yeah

[1:23:50] Voice 5: we're going to

[1:23:52] Voice 5: But what I think Sonia is saying is that in terms of them considering proceeding with a business licensing scheme, they're not going to go ahead and do that unless they've had a chance to look at where we're thinking about going with the short-term vacation rentals.

[1:24:14] Voice 5: Like they're not going to just go, here's your tool, unless we've explained what we're going to do with the tool.

[1:24:22] Voice 5: is sort of one way to put it right in in other words if we don't if we're if we're if we're

[1:24:29] Voice 5: putting off working on the short-term vacation rental question in any sense then they're not

[1:24:37] Voice 5: going to advance the business licensing question so what you're saying is we should choose one two

[1:24:44] Voice 5: three or four to eight

[1:24:45] Voice 6: well

[1:24:46] Voice 5: i i think i mean it's all right it's up to you each of you what what

[1:24:52] Voice 5: you want to choose i'm i'm just doing my best to try and facilitate getting us to uh sort of

[1:24:58] Voice 5: i see options as um the one you mentioned sort of earlier splitting splitting them off is one

[1:25:05] Voice 5: but there's implications of that we just talked about some of that uh another option is requesting

[1:25:11] Voice 5: more information on the implications of any one of these or more you know one or two of these

[1:25:17] Voice 5: options in the report and another is to make a decision and say we love option

[1:25:24] Voice 5: X or where we think option X is the best what we can do at this point and as is

[1:25:33] Voice 5: or or we can amend on any of those options so that's that's sort of the

[1:25:38] Voice 5: three things that I see us as to make this meeting have some productivity

[1:25:46] Voice 5: either we we split the projects or we simply ask for more information as specific as we can

[1:25:53] Voice 5: or we set on an option or an amended option that's i think that's what staff is hoping we

[1:26:01] Voice 5: at least do one of those three things today

[1:26:04] Voice 3: because we understand the importance of advancing

[1:26:08] Voice 3: your project yes we are asking for a timely consideration of the options so that we have

[1:26:14] Voice 3: with clarity on how to proceed. We will continue to work with FOMACS in the meantime. If you need

[1:26:18] Voice 3: more time, there's lots of work that we're doing and we'll be doing with them. But project option

[1:26:23] Voice 3: number one, just to be clear, that not doing anything with your current regulations can also

[1:26:29] Voice 3: be construed as a placeholder. Doesn't mean that you can't re-look at this at any point in time in

[1:26:35] Voice 3: the future. So it's not splitting the project. It's just simply saying proceed with what you

[1:26:41] Voice 3: currently have in place to get those secondary suite portions housing portions of the rcp and

[1:26:47] Voice 3: all will be updated along with those other minor amendments and when you're ready and have that

[1:26:54] Voice 3: clarity of how you want to receive you can pick up the vacation rental element as a separate project

[1:26:59] Voice 3: at any point in time right

[1:27:03] Voice 5: thank you all one big project or separate projects is one of the

[1:27:10] Voice 5: discussions or one of the decisions we need to make um so we want to focus on that for a minute

[1:27:17] Voice 5: here and see if that makes sense to think about that um i think rusty allen do you have thoughts

[1:27:26] Voice 5: on that do you want to do you want to um proceed as one project or are you open to the idea of

[1:27:37] Voice 5: working on them sort of separately because that's that's one important decision we could make today

[1:27:47] Voice 5: that would help gives clarity staff and then based on how we go with that we could think

[1:27:52] Voice 5: about whatever else sure i'm okay with that um let's uh trustee allen's suggesting we have a

[1:28:01] Voice 5: little recess and i'm supportive of that because there's lots of lots of gears grinding up here so

[1:28:07] Voice 5: So I don't like five minutes because it's never long enough.

[1:28:11] Voice 5: Why don't we come back at 20 after?

[1:28:18] Voice 5: That gives us 12 whole minutes.

[1:28:22] Voice 5: Kajal, let's reset still one place.

[1:42:29] Voice 1: Chair Peterson, you're muted.

[1:43:16] Voice 1: Chair Peterson?

[1:43:18] Voice 1: Hi, you're still muted.

[1:43:26] Voice 5: Thanks, Will.

[1:43:27] Voice 3: Welcome.

[1:43:28] Voice 3: Through the chair, the question was,

[1:43:30] Voice 3: what is the process for a community to opt out after opting in?

[1:43:36] Voice 3: And you would need to, from my understanding,

[1:43:40] Voice 3: prove to the minister why it is no longer relevant in your community situation,

[1:43:46] Voice 3: even though you haven't been geographically identified by the province.

[1:43:51] Voice 3: at the community that should comply with the regulations.

[1:43:57] Voice 3: You initially opted in because you had sufficient concern

[1:44:02] Voice 3: about residential housing stock being used

[1:44:07] Voice 3: for other than for a hundred percent residential use.

[1:44:09] Voice 3: And so opting out of the process would mean

[1:44:12] Voice 3: that something's changed or shifted.

[1:44:15] Voice 3: Your vacancy rates or other factors

[1:44:18] Voice 3: would need to be considered.

[1:44:19] Voice 3: So the process of opting out might be more work than you originally thought.

[1:44:24] Voice 3: It's not a simple request to the minister to opt out.

[1:44:27] Voice 3: The length of time that that might take effect could be significant.

[1:44:32] Voice 3: That's not necessarily the top priority of the province to issue those opt outs.

[1:44:38] Voice 3: We don't know.

[1:44:39] Voice 3: So there's a few unknowns around that question.

[1:44:41] Voice 3: So we could definitely put in a request to the provincial appointed staff who would be executing this portion of the work to bring you some more clarity before your next business meeting.

[1:44:55] Voice 3: But I don't think it's a simple administrative opt out.

[1:45:00] Voice 3: you need to be very confident that once you're in you're in for the right reasons and for a duration

[1:45:06] Voice 3: of time to demonstrate that shift towards influencing the tenure of your cleansing

[1:45:14] Voice 3: stuff okay

[1:45:17] Voice 5: thank you and then just remind us um there is an off that right now the province has

[1:45:23] Voice 5: said that there's going to be another opt-in option for next march 31st each each march

[1:45:31] Voice 3: there's no deadlines okay that will

[1:45:34] Voice 5: cease okay i think that that provides some clarity for me

[1:45:37] Voice 5: and hopefully for other people as well um all right uh trustees more questions thoughts

[1:45:46] Voice 4: resolutions i think you know what's around you underneath that black capital

[1:45:57] Voice 5: Trustee Allen, do you care to share your thoughts at this moment?

[1:46:06] Voice 4: There are lots of thoughts, obviously. So, was there seven of us? I wish there was a

[1:46:26] Voice 4: council too.

[1:46:29] Voice 4: Okay, that's right.

[1:46:31] Voice 4: Let me just let that go.

[1:46:34] Voice 4: Sure.

[1:46:36] Voice 4: Okay.

[1:46:37] Voice 4: Okay. So I'm leaning now towards going with option three, which is that we amend the existing home regulations, not opt-in now.

[1:46:50] Voice 4: That gives us time. We can opt-in later. If we opt-in now, we can't get out.

[1:46:56] Voice 4: It sounds like it's going to be difficult, but that will give some direction for us.

[1:47:02] Voice 4: us and then we can move ahead so we get something coming out of the air so we don't let them open

[1:47:08] Voice 4: up so i'll be willing to make an amendment or a promotion for that effect now let's do that

[1:47:18] Voice 4: are

[1:47:18] Voice 5: we do you feel like we're ready to to go to that stage uh yeah

[1:47:24] Voice 4: honestly because i want from

[1:47:26] Voice 4: i mean

[1:47:28] Voice 5: the other option is of course we could and staff has indicated that if we want

[1:47:32] Voice 5: more information on the implications of uh of one or more options that we can ask for more

[1:47:40] Voice 5: information um so that is another option i think that's just more well

[1:47:49] Voice 4: i'd like to find out more

[1:47:51] Voice 4: i'd like to find out about more about if if we went the direction of 10 experience

[1:47:57] Voice 4: so we can combine three and four

[1:48:08] Voice 5: No, certainly there's no reason we can't combine elements of different offense, but number

[1:48:14] Voice 4: three grant we have to have a list of is it there are a lot of requirements restricting

[1:48:20] Voice 4: the number of zones you're looking at you can't just say include draft amendments blank.

[1:48:29] Voice 4: at least we've got something to work with it needs more to work with they need more to go back to the

[1:48:40] Voice 4: regional district as well that's going to play out in time i mean that's why they're not opting

[1:48:46] Voice 4: now neither open so we've got the time to go to the cdrd we've got the time to find out what

[1:48:52] Voice 4: provincial legislation is going to be but at least it gets us going on something right away

[1:48:58] Voice 4: but nothing's going to get put in stone it's going to come back to us you know there's some things in

[1:49:05] Voice 4: here you might not like right now but at least if we get that and get staff seems to be something to

[1:49:09] Voice 4: work with to get back to us so that's something to chew on so maybe you know then we could refer

[1:49:17] Voice 4: maybe the apc or somebody who could put a horny flavor on it so

[1:49:23] Voice 5: i'm just going to suggest um

[1:49:27] Voice 5: go ahead go ahead through the

[1:49:32] Voice 3: chair um to trustee scott's uh consideration for option three

[1:49:39] Voice 3: there would need to be amendments that's a topic

[1:49:43] Voice 3: and

[1:49:45] Voice 4: then to carry that clarity to the regional district okay

[1:49:52] Voice 4: um

[1:49:56] Voice 5: so what i was going to say is if we sort of look at this there's i've written down a couple

[1:50:02] Voice 5: of sort of branching spots here and one would be to split the project but it sounds like you're

[1:50:07] Voice 5: now leaning towards getting something done so i'm putting an x on my little list here the other is

[1:50:13] Voice 5: principal residence requirement um you're leaning towards not right now um i'm not sure where uh

[1:50:22] Voice 5: trustee allen is at this moment um we've heard some some advice from staff on how that goes um

[1:50:33] Voice 5: well trustee scott

[1:50:34] Voice 4: when i my first speech here was hoping we could move ahead with the ocp and

[1:50:40] Voice 4: the land use bylaws and basically you know and find and get but if we can do that well we have

[1:50:49] Voice 4: the this number three here so we're moving along to get that package together i think that would

[1:50:56] Voice 4: be a very very positive option but it doesn't sound to me like that's the way this thing is

[1:51:01] Voice 4: structure you're not going to well

[1:51:04] Voice 5: now what i would say is that option three is as has been

[1:51:09] Voice 5: pointed out there's a number of um uh examples here from the apc um report that could be added

[1:51:21] Voice 5: as part of option three and if we're going to go within option three then we need to figure out

[1:51:25] Voice 5: we need to specify which of these options um minimum lot size septic and water we want staff

[1:51:35] Voice 5: to include in in a draft bylaw so that it's it's not i mean we can say all of them which makes it

[1:51:42] Voice 5: simple but if we're going to parse them out and we like some of them and don't like some of them

[1:51:46] Voice 5: then we need to specify which ones we want to include for staff um

[1:51:52] Voice 4: including epc's recommendations

[1:51:55] Voice 4: recommendations because we the recommendations they're not carved in stone they'll come back to

[1:51:59] Voice 4: us we can have a look at it the community can have a discussion around it then we can figure out at

[1:52:04] Voice 4: the end what we what we're going to put into a bylaw yeah

[1:52:09] Voice 5: and certainly if we have a draft bylaw

[1:52:11] Voice 5: that's not um that's not final we can still amend the draft bylaw at another meeting so

[1:52:17] Voice 5: can

[1:52:18] Voice 4: i saw you say you want to get the as close as you can get sure you don't want to have a

[1:52:29] Voice 4: I read the agency recommendations recently because they do have a principal dwelling

[1:52:36] Voice 4: unit only. They do have a whole list here. We've put a knock-off in the principal residence

[1:52:47] Voice 4: requirements. But you just said the agency recommendations and that's one of them. So

[1:52:54] Voice 6: we need

[1:52:54] Voice 4: to take these recommendations because otherwise

[1:52:58] Voice 5: we just say all of them so i'm going

[1:53:01] Voice 5: to just go back to my little list here and help you see if this helps facilitate the discussion

[1:53:05] Voice 5: so i'm hearing um trustee scott that we're gonna we're gonna put splitting the project off

[1:53:14] Voice 5: off the table for now so then there's uh picking an option um requesting more information or

[1:53:23] Voice 5: implications on an option and and then um principal residence requirement yes or no and that

[1:53:32] Voice 5: could be that could doesn't have to be um decided necessarily with what's recommended in any one of

[1:53:40] Voice 5: these options that could be a standalone decision uh we've heard advice that we can opt in next year

[1:53:46] Voice 5: and that the options around opting out are not terribly clear.

[1:53:53] Voice 5: So we could choose to go with most of the APC recommendations

[1:53:59] Voice 5: and include the principal residence requirement,

[1:54:02] Voice 5: or we could go with the APC recommendations

[1:54:04] Voice 5: and put the principal residence requirement aside

[1:54:08] Voice 5: and decide by next March 31st if we're ready to opt in at that point.

[1:54:16] Voice 5: Yeah,

[1:54:16] Voice 4: one of the APC's recommendations has a couple of different, I don't know what the word is, but then when you're dealing with a project, you have to find what those two options are for us to consider.

[1:54:37] Voice 4: I don't know. I don't have four major recommendations from where you can see in front of you. I don't know what I'm assuming that's where we do that.

[1:54:46] Voice 4: I don't think we're going to be working in the future to see if we're going to be directly doing that.

[1:54:51] Voice 4: we

[1:54:52] Voice 3: wouldn't work with the advisory planning commission volunteers to do that necessarily

[1:54:58] Voice 3: unless we needed some clarity on anything it's they're there to advise you on recommendations

[1:55:04] Voice 3: that's their role if you wanted to uh direct staff to work with the abc that's different but we didn't

[1:55:13] Voice 3: engage their volunteer time uh without your explicit authorization and direction

[1:55:19] Voice 3: And we could draft the bylaws incorporating the APC's recommendations and flagging for you those areas where there's implications that you need to further consider analysis around other elements.

[1:55:37] Voice 3: Once we start drafting the bylaw in that way, we start to see where there's links to other areas of your bylaw that need to be tweaked or updated.

[1:55:45] Voice 3: So the annotated draft that you would see is a relatively messy looking document before it gets finalized, but it's intended to be relatively user friendly so that you can actually see how those changes are linked to policies or other regulations that need to be amended.

[1:56:03] Voice 3: it's not necessarily very straightforward to say oh just make that one change because I have to

[1:56:09] Voice 3: look at your whole official community plan your whole and you spot on make sure there's no

[1:56:13] Voice 3: loopholes ambiguity incorrect definitions that could be um you know problematic when it comes to

[1:56:22] Voice 3: compliance seeking compliance in the future so that would be sufficient direction today

[1:56:28] Voice 3: is to proceed with option three including specifying implementation of

[1:56:36] Voice 3: the Advisory Planning Commission's recommendations into the draft for further consideration by the WPJC.

[1:56:44] Voice 4: Yeah,

[1:56:45] Voice 5: I've got a draft motion here.

[1:56:47] Voice 5: Okay, and just before we get to that, I feel like we're honing in closer perhaps to a decision

[1:56:54] Voice 5: in a moment here um so my my look at the essential difference between three and four is that um

[1:57:07] Voice 5: three is uh looking at amending specific amendments based on the apc recommendation

[1:57:15] Voice 5: but still allowing uh vacation rentals as a permitted use as opposed to option four

[1:57:22] Voice 5: which is removing vacation rentals as a permitted use and going to the temporary use permit

[1:57:28] Voice 5: which is also an abc recommendation so i

[1:57:34] Voice 4: don't want to excuse me i don't want to get into the

[1:57:36] Voice 4: temporary okay that's

[1:57:38] Voice 4: that's fine i'm just i'm

[1:57:39] Voice 5: just trying to sort of um just suppose the

[1:57:42] Voice 5: differences between option three and four we're at three is is it still allowed everywhere but

[1:57:50] Voice 5: But we say these other items for is it's not allowed everywhere. It's only temporary use. So that's just trying to make a clear distinction between option three and four and what that means.

[1:58:02] Voice 5: Trustee Allen.

[1:58:04] Voice 4: Can we not have option three exploring the APC recommendations, have staff exploring the APC recommendations as well as the technical use permits?

[1:58:19] Voice 4: Can we not have both of those?

[1:58:22] Voice 5: We certainly can.

[1:58:25] Voice 5: um but and it's you know it's at the will of this committee of what direction we're

[1:58:29] Voice 5: going to give staff today um we can ask you can ask staff to do anything in the world

[1:58:40] Voice 4: Okay.

[1:58:41] Voice 4: Okay.

[1:58:49] Voice 5: Trustee did indicate that he had a motion of reading so we'll start with this. We'll discuss that.

[1:58:55] Voice 5: If it's just like yours, then no problem.

[1:58:59] Voice 5: He's gone.

[1:59:03] Voice 4: So I'd like to move that the Hornby Island Local Trust Committee request staff to update

[1:59:12] Voice 4: the Hornby Project Charter scope with the not opt-in option with the following amendments

[1:59:24] Voice 4: to existing, taking into account APC recommendations.

[1:59:35] Voice 4: Mr. Barrow,

[1:59:35] Voice 5: Mr. Smith.

[1:59:38] Voice 5: and i'll just look to staff and see if that's clear to you it

[1:59:46] Voice 3: is however it would be

[1:59:52] Voice 3: more helpful if um we specified the option in the staff report

[2:00:00] Voice 3: So I have a draft recommendation number one in the staff report on the first page of the agenda package.

[2:00:06] Voice 3: We have a local trust committee request draft amendments to the official community plan review project charter to reflect.

[2:00:15] Voice 3: So we insert option three using the advisory planning connections recommendations.

[2:00:23] Voice 3: B, updated project engagement plan with Comox First Nation and C, updated work plan, community engagement plan and budget.

[2:00:29] Voice 3: So I need to work all those things out.

[2:00:31] Voice 3: So what about you?

[2:00:31] Voice 4: well what

[2:00:32] Voice 4: about the option but if

[2:00:35] Voice 5: you do say if you say three then that covers the option

[2:00:39] Voice 5: you could

[2:00:40] Voice 3: be clear in that first a option three not opt-in and incorporating the advisory planning

[2:00:52] Voice 3: commission's recommendations i will have to interpret that temporary use permit piece if

[2:00:57] Voice 3: you're you're not clear today on whether or not you wish to use or continue to use the temporary

[2:01:02] Voice 3: use permit piece because that is one of the recommendations of your advisory planning

[2:01:07] Voice 3: commission um or was when they did the work in 2022 then we will report back obviously on that

[2:01:15] Voice 3: piece and the implications of how that plays into the draft bylaw but if today you're clear

[2:01:21] Voice 3: that you do not wish to see the temporary use permit being utilized as a tool,

[2:01:27] Voice 3: you want to see those APC recommendations reflected in the zoning,

[2:01:31] Voice 3: then that's super helpful for us because that's very different bylaw drafting

[2:01:36] Voice 3: than revamping the zone and keeping up the temporary use permit portion of your bylaw.

[2:01:55] Voice 4: I can

[2:01:56] Voice 3: read it out again.

[2:02:00] Voice 4: The temporary use permits were part of the recommendations of the UPC as well.

[2:02:07] Voice 3: But for the chair of the local trust committee can right now decide to either take that out,

[2:02:13] Voice 3: keep it out until you see the drafts or let me know that you intend to see the temporary

[2:02:19] Voice 3: use permit in combination with zoning or replacing the zoning somehow that i'm not quite sure

[2:02:25] Voice 3: how you want to do this jesse

[2:02:29] Voice 4: scott everything i know about the temporary use permitting thing is

[2:02:33] Voice 4: it's rather being complicated it's i don't think it's fair to the proponent staff to have to

[2:02:41] Voice 4: process all those things and i don't think that's where we're going looking for the licensing thing

[2:02:48] Voice 4: whether it's through the provisional legislation or whether it's cdrd so i don't want the temporary

[2:02:54] Voice 4: use permit i i don't think the effort that would go into defining what that would look like is

[2:03:01] Voice 4: worth it but how do you know the whole point of this is asking the staff to come back with

[2:03:07] Voice 4: something to see if it's going to work or not because gabriella has already gotten on board

[2:03:12] Voice 4: with that and there's a lot of other communities that have no cares and

[2:03:20] Voice 5: uh certainly i mean that's

[2:03:23] Voice 5: it's up to this committee if we want to ask staff to give us some some clarity on exactly what that

[2:03:30] Voice 5: that process looks like.

[2:03:34] Voice 5: I'll admit that I'm not 100% clear on precisely how onerous

[2:03:40] Voice 5: or not the temporary permit process is.

[2:03:45] Voice 5: I don't have enough experience with temporary permits to say it's easy

[2:03:52] Voice 5: or it's way too hard myself.

[2:03:54] Voice 5: So I'm just saying where I'm at with that.

[2:03:57] Voice 5: So, well,

[2:03:58] Voice 4: you know, can I go back to my original speech when I said the uncertainty in the room?

[2:04:04] Voice 4: I think temporary use permits in there is just simply creating more uncertainty.

[2:04:08] Voice 4: That's why I just, you know, I mean, yes, we could talk more about it.

[2:04:13] Voice 4: But I remember having quite a discussion about this a couple of meetings ago and deciding that it was too cumbersome.

[2:04:20] Voice 4: So I don't know why it's raising its head again.

[2:04:24] Voice 4: Well, I

[2:04:25] Voice 5: think it's raising its head again.

[2:04:26] Voice 5: because

[2:04:26] Voice 4: it's thank you it's

[2:04:28] Voice 5: raising its head again because it's it's in the report and it's part of

[2:04:32] Voice 5: the recommendations of from that abc report but that's why we're that's why it's still on the

[2:04:38] Voice 5: table because we haven't actually ruled it out at this point you can uh but we haven't so through

[2:04:44] Voice 3: the chair we drafted a motion to reflect trustee scott's non-tup non-opt-in okay

[2:04:50] Voice 4: okay being the

[2:04:54] Voice 4: great what do you call it alex if you want the temporary use permitting in there let's do it

[2:05:01] Voice 4: it's just a discussion it's not going to hurt anybody we're not adopting it it's an exploration

[2:05:08] Voice 3: thank

[2:05:09] Voice 5: you i'm going to ask not comment please this is this is our deliberation our discussion

[2:05:14] Voice 5: i will remind everyone that we're not making it a final decision on what goes in the bylaw today

[2:05:21] Voice 5: day and there will be in the in the course of all of this there will be when we do have draft

[2:05:27] Voice 5: bylaws there will be opportunity for public input at that point so i'm just going to ask you to

[2:05:33] Voice 5: yeah i know it's difficult you all got things you want to say but please please hang on to

[2:05:37] Voice 5: your thoughts for today there will be that part of the process down the road whichever way we go

[2:05:42] Voice 5: there'll be a public input thank you for that um sorry where were we you had a you had redrafted a

[2:05:52] Voice 5: motion if

[2:05:53] Voice 3: it helps him to be uh super clear about what trustee scott was requesting in terms of

[2:05:58] Voice 3: direction i've drafted that for you you like that to be read out and it's entirely so katherine for

[2:06:06] Voice 1: the minute

[2:06:06] Voice 3: take your stake i'm going to email this to you in case you can't catch it all it's

[2:06:10] Voice 3: It's basically straight out of the staff report with the A portion spelled out.

[2:06:15] Voice 3: So that's the Hornby Island Local Trust Committee requests staff to prepare draft amendments

[2:06:19] Voice 3: to the official community plan and land use bylaw review project charter.

[2:06:23] Voice 3: Reflect A, option three, not opting into the principal residence requirements

[2:06:31] Voice 3: and incorporating the APC recommendations, but excluding the use of a temporary use permit.

[2:06:39] Voice 3: b updated project engagement plan with colmox first nation and c updated work plan community

[2:06:45] Voice 3: engagement plan and associated budget does

[2:06:52] Voice 5: that capture your intention trustee scott

[2:06:56] Voice 5: yes it does so can i take it as moved by trustee scott then yeah can i check in my motion no

[2:07:08] Voice 5: So moved. And would you like to second that motion?

[2:07:13] Voice 5: I'll second that motion.

[2:07:14] Voice 5: Okay. So discussion on the motion.

[2:07:19] Voice 5: So the

[2:07:20] Voice 4: temporary use permit question is not in there.

[2:07:23] Voice 5: It's in here now.

[2:07:25] Voice 5: No, in that motion, it is not.

[2:07:28] Voice 5: We can amend the

[2:07:30] Voice 5: motion and put it back in if that's what you wish.

[2:07:32] Voice 5: Right now it's on it.

[2:07:34] Voice 5: you're okay with that

[2:07:35] Voice 4: we're just discussing this particular motion yeah

[2:07:37] Voice 5: we're just on this motion

[2:07:39] Voice 5: right now so discussion on this motion no anything

[2:07:44] Voice 5: to add no i made it i'd

[2:07:46] Voice 4: like a friendly amendment

[2:07:50] Voice 5: it will there's no such thing as friendly amendment but you're okay

[2:07:53] Voice 5: welcome to make

[2:07:54] Voice 5: a minute and

[2:07:55] Voice 4: i'm currently nervous um i'd like to add another motion which is a temporary story

[2:07:58] Voice 4: which is part of the abc recommendations it's just a matter of exploring it's not saying it's

[2:08:03] Voice 4: happening no wait a minute there's a motion on those yeah

[2:08:05] Voice 5: yeah no no i'm just pulling up so you'd

[2:08:08] Voice 5: like to amend the emotion by by

[2:08:11] Voice 4: adding staff to explore the temporary permit certification

[2:08:16] Voice 4: mental use that's for the apc recommendations okay

[2:08:20] Voice 5: i'm just going to check in with our

[2:08:21] Voice 5: minute taker and see if she got that amendment we

[2:08:27] Voice 3: sorry for the show we could just take out

[2:08:29] Voice 3: excluding temporary use okay

[2:08:31] Voice 5: okay that's even simpler i

[2:08:33] Voice 3: just report back to the suite of apc

[2:08:36] Voice 3: recommendations including the use of a temporary permit okay but

[2:08:41] Voice 3: i'll need some clarity after this

[2:08:43] Voice 3: so

[2:08:43] Voice 5: that's a much simpler amendment then um so katherine that's just removing the from a

[2:08:50] Voice 3: removing the words excluding the temporary use permit it's

[2:08:55] Voice 5: just removing the words excluding

[2:08:56] Voice 5: the temporary permit so that's the amendment um moved by trustee allen and would you like to

[2:09:05] Voice 5: second the amendment no okay i will second the amendment and discussion on the amendment

[2:09:12] Voice 5: you made the amendment so i'm going to start with you well

[2:09:16] Voice 4: just the fact that it's one of

[2:09:17] Voice 4: the many agency recommendations it's not something brand new here it's not saying

[2:09:20] Voice 4: it's going to happen or not it's just seeing what will play out if it does happen you know

[2:09:26] Voice 4: is it going to be cumbersome as an onerous as you say i don't know but i'd like the staff to come

[2:09:32] Voice 4: back and give us a report on it okay uh trustee scott well we had the discussion about temporary

[2:09:41] Voice 4: loose permits after we got the recommendations from the ufc on this right and we we heard quite

[2:09:49] Voice 4: loudly from people that temporary use permits and what i heard and i agreed with you at the time i

[2:09:55] Voice 4: think i don't know what clarity we can get on temporary use permits we don't have to work

[2:10:01] Voice 4: we've granted a whole bunch of them for a number of years i don't know what clarity we're going

[2:10:05] Voice 4: to get on them probably work differently and i think people i think people need to clarity here

[2:10:11] Voice 4: that's not something we're we're contemplating this new use permits so that's that's my spiel

[2:10:20] Voice 4: okay but if you weren't a gentleman we're going to vote now

[2:10:27] Voice 4: staff comment sorry

[2:10:29] Voice 3: i didn't hear the deliberations but the um the other piece of clarity that's

[2:10:34] Voice 3: important here is this is a mashup of three and four options three and four so are you intending

[2:10:39] Voice 3: for the temporary use permit to be in lieu of zoning or in addition to the zoning because

[2:10:45] Voice 3: option three is to amend the zoning and the temporary use permit is either supplementing

[2:10:53] Voice 3: the zoning and allowing it on more properties that don't meet

[2:10:57] Voice 3: the zoning? Or is it replacing the zoning, which is option

[2:11:01] Voice 3: four was clearly just a temporary silent because it's

[2:11:07] Voice 3: considered a temporary transitional type of use. It's

[2:11:10] Voice 3: not entrenched in the zoning account. So I would appreciate

[2:11:15] Voice 3: just a bit of clarity on that. Because when I draft the

[2:11:17] Voice 3: bylaws, they're very different. Those are two different

[2:11:19] Voice 3: approaches. Absolutely. And

[2:11:20] Voice 3: the community likely also before

[2:11:22] Voice 3: before they see it you need to understand what your intent was today I can report back on the

[2:11:29] Voice 3: temporary use permit for option four and just options giving you a temporary use permit is

[2:11:38] Voice 3: zoning changes and then providing you with some supplementary information around before if that's

[2:11:44] Voice 3: supported

[2:11:46] Voice 4: trustee Allen it's your amendment I'm going to go back to you well

[2:11:51] Voice 5: I'm just thinking

[2:11:51] Voice 4: what the um abc it's basically to provide water and septic certification maintenance plan um

[2:12:00] Voice 4: occupancy limits that's what i'm referring to so in addition to zoning kim trustee scott

[2:12:10] Voice 4: we now have before us which we didn't have a while ago we've got this option of business licensing

[2:12:19] Voice 4: we've got this thing i just

[2:12:21] Voice 5: want to clarify we don't have an option of business licensing

[2:12:26] Voice 4: And

[2:12:26] Voice 5: until the CBR meeting.

[2:12:29] Voice 4: We may.

[2:12:30] Voice 4: Is that okay?

[2:12:33] Voice 4: Given what Daniel

[2:12:34] Voice 4: and I are going to come up with

[2:12:35] Voice 4: when we go and meet with you,

[2:12:37] Voice 4: we're going to come up with something.

[2:12:40] Voice 4: So to put the

[2:12:41] Voice 4: temporary use permit thing in here

[2:12:45] Voice 4: right now, I don't think it's going to

[2:12:47] Voice 4: add clarity and any assistance

[2:12:49] Voice 4: for this thing. I don't want to

[2:12:51] Voice 4: stick with the original motion I made

[2:12:54] Voice 4: because I think it gives people

[2:12:55] Voice 4: in the room here more confidence

[2:12:57] Voice 4: it's in this thing temporary use permits are not

[2:13:03] Voice 5: great okay so for clarity you're speaking

[2:13:06] Voice 5: against the amendment i am okay trustee

[2:13:11] Voice 4: i haven't heard any complaints from people that

[2:13:12] Voice 4: i have temporary permits given to them in the community

[2:13:16] Voice 4: or various zoning so i don't understand where grant's getting their talking to information

[2:13:21] Voice 4: all right

[2:13:27] Voice 5: um i'm wondering if there's any anything new

[2:13:30] Voice 5: to add to this discussion at this point no

[2:13:34] Voice 4: the point is is that even if he grants his

[2:13:37] Voice 4: agency recommendations these are within agency recommendations so if you want to

[2:13:41] Voice 4: cherry pick which recommendations you want staff to come back on then take it's typically so i

[2:13:47] Voice 4: don't even have to add it it's already there and

[2:13:49] Voice 5: then i just want to i just want to circle back to

[2:13:52] Voice 5: what i think i heard staff say is that they would like some clarity on whether this is temporary use

[2:13:59] Voice 5: permits in addition to the zoning or is this more of a uh part part of three and part of four

[2:14:09] Voice 5: is that the intent i'm

[2:14:11] Voice 4: tying it all in with the abc recommendations okay but

[2:14:15] Voice 4: what

[2:14:16] Voice 5: i'm trying to

[2:14:16] Voice 5: say um and just and i just i know staff wants clarity that's why i'm hopefully not laboring

[2:14:24] Voice 5: this too much but are are you are you wanting to um option three with temporary use permits or

[2:14:37] Voice 5: option parts of option three removing the the permitted use in the zoning and replacing it

[2:14:44] Voice 5: with temporary use because i think that's that's the important thing no

[2:14:50] Voice 4: basically i just wanted to

[2:14:51] Voice 4: is explore an option for vacation rentals to apply for temporary experiment and how that would play

[2:14:57] Voice 4: out versus not that's it yeah i'm just looking at something in there to go on so does it have to be

[2:15:07] Voice 4: through the chair

[2:15:08] Voice 4: this is

[2:15:11] Voice 3: um for the project charter changes your request doesn't need to

[2:15:17] Voice 3: be reflected in the project charter if that's a piece of information you would like staff to

[2:15:22] Voice 3: report back to you on. You might add that into the project

[2:15:25] Voice 3: charter later. So today you may wish to proceed with Trustee

[2:15:30] Voice 3: Scott's resolution, the original resolution, plus a second

[2:15:34] Voice 3: resolution requesting more information on option four, the

[2:15:38] Voice 3: implications of option four, you can always change the project

[2:15:41] Voice 3: charter again, and increase the scope or decrease the scope at

[2:15:45] Voice 3: your next meeting. Or you can defer changing the project

[2:15:50] Voice 3: Charter today wait until you get the report at your April meeting on the Temporary Use Permit

[2:15:56] Voice 3: Implications process. So that's so there's two separate resolutions what I'm suggesting

[2:16:04] Voice 3: Christy Scott's original resolution and another one requesting more information it doesn't change

[2:16:08] Voice 3: the Project Charter yet it's just your report back to the Local Trust Committee okay and you'll have

[2:16:14] Voice 3: another opportunity to decide okay so

[2:16:18] Voice 5: uh then i think what i'm hearing is that if if what uh

[2:16:26] Voice 5: the committee wants to do is to uh amend the project charter as per trustee scott's original

[2:16:34] Voice 5: motion and then we would defeat the amendment vote on the motion and then bring another motion

[2:16:41] Voice 5: and to request the report on the implications of of option four that

[2:16:46] Voice 4: makes

[2:16:48] Voice 5: sense okay so is there

[2:16:50] Voice 5: any more discussion on the amendment plus

[2:16:53] Voice 4: i could just hold off on this and i can bring it up next

[2:16:58] Voice 3: ideally that would be

[2:17:00] Voice 3: so through the chair that would save us time

[2:17:03] Voice 3: you don't really want the information okay

[2:17:06] Voice 4: i'll save the time

[2:17:08] Voice 4: thanks for trying to call us every time

[2:17:13] Voice 4: because then the last

[2:17:14] Voice 4: time you know we are in march and you've got a couple three more weeks

[2:17:18] Voice 4: for the next meeting or something that's

[2:17:20] Voice 3: so it's a significant piece of work yeah just so

[2:17:23] Voice 4: tease

[2:17:23] Voice 3: that out which we're trying to do except that if you don't think you need it at the next

[2:17:27] Voice 3: meeting because between now and then you may decide that that's not imperative for them

[2:17:32] Voice 3: progressing with this project okay

[2:17:34] Voice 4: the original the staff um i'm going to as a whole we

[2:17:41] Voice 5: can just

[2:17:41] Voice 5: we can just defeat your amendment okay so i'm just going to call the question on the amendment

[2:17:46] Voice 5: all those in favor and all those opposed okay the amendment's defeated back to the motion

[2:17:54] Voice 5: anything further on the motion is that that's your original most that's where we're back

[2:17:59] Voice 5: they don't move for it okay ready to call the question all those in favor of the motion on

[2:18:04] Voice 5: the floor and that motion carries right so yes there's a second one of the staff report just

[2:18:18] Voice 5: just before we i'm just going to check back in with trustee allen um so you're you're wanting

[2:18:26] Voice 5: to not ask for ask staff to do the work on that at this point no

[2:18:30] Voice 4: the time is

[2:18:31] Voice 5: okay that's fine

[2:18:32] Voice 5: and we could always ask them to do that work later so there is a second motion here in the staff

[2:18:38] Voice 5: report um would either of you like to make that motion excuse

[2:18:43] Voice 4: me uh number a b and c recommendation

[2:18:47] Voice 4: one they should be read out as well but we it

[2:18:50] Voice 5: was all part of the resolution right yeah what's

[2:18:52] Voice 4: where's this motion uh

[2:18:54] Voice 5: page two of the staff report or page two of the agenda

[2:19:00] Voice 5: agenda? That's

[2:19:04] Voice 5: the

[2:19:06] Voice 4: one that we still need to do. Go ahead. Would you like to read it, please?

[2:19:18] Voice 4: Sure. Thank you. I move that the Horme Island Local Trust Committee request to bring forward

[2:19:28] Voice 4: I request that the Horme Island Local Trust Committee, I move that the local trust committee

[2:19:36] Voice 4: request staff to bring forward the updated project charter for the official community plan and land

[2:19:41] Voice 4: use by law review to the april 26 24 regular business meeting for lpc endorsement so moved

[2:19:50] Voice 4: and do you have a

[2:19:50] Voice 5: seconder seconded by trustee allen any discussion on the vote then not seeing

[2:19:56] Voice 5: any alcohol question all those in favor and that carries unanimously um that being the case uh

[2:20:05] Voice 5: Anything further from staff on this item today?

[2:20:10] Voice 3: No, if possible, we may at that next business meeting

[2:20:13] Voice 3: structure the draft bylaw language for you

[2:20:16] Voice 3: in a template table versus the actual bylaw format

[2:20:19] Voice 3: just so that you can see what that looks like.

[2:20:22] Voice 3: So then it's very easily triangulated

[2:20:24] Voice 3: into the actual bylaw format

[2:20:26] Voice 3: and it's available for general discussion

[2:20:28] Voice 3: in the community too.

[2:20:29] Voice 3: So you can get feedback that way

[2:20:32] Voice 3: because there isn't a community information meeting

[2:20:34] Voice 3: meeting scheduled yet the project charter will lay out what those options might be and then you can

[2:20:39] Voice 3: determine if that's appropriate moving forward we'll try to do our best to bring forwards and

[2:20:44] Voice 3: draft by law language for the same meeting okay

[2:20:47] Voice 5: thank you anything further trustees

[2:21:03] Voice 4: please it's room

[2:21:05] Voice 2: to grow thank you we

[2:21:10] Voice 2: weren't we weren't able to get the hall for that date

[2:21:13] Voice 2: okay

[2:21:14] Voice 5: good to know thank you all right so there's nothing further I will call for adjournment yes

[2:21:20] Voice 4: There's one question though. You can't accommodate this many people in a room to grow up.

[2:21:28] Voice 4: Oh, right.

[2:21:29] Voice 4: Pardon?

[2:21:30] Voice 4: Sorry.

[2:21:32] Voice 4: Can't do a nasal online consultation for the room to go, right?

[2:21:37] Voice 4: Yeah, that's a good question.

[2:21:40] Voice 5: That's a question I can't answer.

[2:21:43] Voice 4: They can do a hybrid meeting there. They'd be happy.

[2:21:47] Voice 4: Okay.

[2:21:48] Voice 4: Have you tried that?

[2:21:49] Voice 4: they can okay so it works there okay uh region planning manager you're the

[2:22:01] Voice 3: chair to clarify

[2:22:02] Voice 3: that was a question we had explored through administration if a mixture of electronic and

[2:22:09] Voice 3: in-person could work and and it's still being used at this

[2:22:14] Voice 4: time it couldn't work due to the

[2:22:16] Voice 4: technical difficulties of mixing both so it have

[2:22:19] Voice 4: to be either entirely electronic or in person

[2:22:24] Voice 4: it couldn't be a mixture of both just to clarify through the chair okay

[2:22:32] Voice 4: that also

[2:22:33] Voice 5: helped yeah and and that's that's based on our advice from the tax technical staff yeah

[2:22:40] Voice 5: through

[2:22:41] Voice 3: the chair that's correct and we did also um want to convey we'll continue to look at that

[2:22:47] Voice 3: that option um

[2:22:49] Voice 4: but right now that's unfortunately okay so

[2:23:08] Voice 5: uh if there's nothing further I'll call

[2:23:10] Voice 5: for adjournment and our next meeting will be at the room to grow on April 26th

[2:23:17] Voice 5: thank you

[2:23:19] Voice 4: thank you everyone for coming out

ADOPTED 
 
 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
March 22, 2024 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
March 22, 2024 
Hornby Island Community Hall 
Central Road, Hornby Island, BC 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Wil Cottingham, Meeting Administrator by Zoom 
 Renée Jamurat, Regional Planning Manager 
 Sonja Zupanec, Island Planner 
 Katherine Vogt, Recorder by Zoom 
  
Others Present: There were approximately 56 members of the public in attendance. 
  
Regrets: Daniel Arbour, Electoral Area Director 
 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 11:40 a.m. He acknowledged that the special 
meeting was being held on the territory of the Coast Salish First Nations. He introduced trustees, 
staff, recorder, and members of the public and announced that Director Arbour was unable to 
connect to the meeting, but that he had forwarded his report. He noted that the meeting was 
being livestreamed and recorded; but that if the livestreaming connection became unstable, 
that it would be disconnected to preserve bandwidth for remote participants. He requested that 
members of the public refrain from using WIFI to preserve bandwidth. He acknowledged the 
imminent retirement and incredible service of long-time Gabriola office administrator Wil 
Cottingham, especially noting her amazing technical meeting support throughout the Covid 
crisis. 
Trustee Scott acknowledged all the local Advisory Planning Commission members present and 
noted all the work they had recently completed. 
Trustee Allen read from a personally written letter to acknowledge and thank retiring 
administrator Wil Cottingham and to express gratitude for her seven years of dedicated, 
exceptional service. 
2. APPROVAL OF AGENDA 

 ADOPTED 
 
 
 
 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
March 22, 2024 
The following additions to the agenda were considered: 
 Add item 3.1: Electoral Area Director’s Report. Move staff report to item 3.2 
By general consent the agenda was approved as amended. 
3. BUSINESS ITEMS 
3.1 Electoral Area Director Report 
Chair Peterson delivered the report from Regional Director Daniel Arbour, noting the 
following: 
 The Comox Valley Regional District (CVRD) Board recently supported working with 
Islands Trust (IT) staff to explore a short-term vacation rentals (STVR)s business 
licensing program for Hornby Island; this business licensing will be a key discussion 
topic at the upcoming IT/CVRD June 2024 meeting; and it is an expected outcome of 
these discussions that there be a budget allocation.   
 The Electoral Areas Service Committee decided not to opt in to the Provincial STVR 
Program, pending further analysis. 
3.2 Review of New Provincial Short-Term Rental Accommodation Act and Options for 
Hornby Island Official Community Plan Review Project - Staff Report 
Planner Zupanec presented the staff report that asks trustees to consider four possible 
options for realigning the Hornby Island Official Community Plan (OCP) Project with new 
provincial regulations regarding STVRs, noting the following: 
 The intent of the new provincial STVR regulations is to move some STVRs into long-
term rentals; so even though Hornby Island is exempt from some of the mandatory 
requirements in the new legislation, the Province still wants all local governments to 
review their local bylaws with that general intent in mind. 
 The four categories of options presented in the staff report do not exclude other 
possible options. 
 Business licensing for STVRs is not a policy directive of the Local Trust Committee 
(LTC), but rather a tool to help implement several different options. 
 The first option would be to allow Hornby to maintain their existing permissions of 
STVRs and to not opt-in to the new principal residence requirement; though STVR 
operators would still have to register their businesses when the new provincial 
registry becomes operational sometime this year. This registry may be an attractive 
alternative to CVRD business Licensing. 
 The second option would be to consider opting in to the principal residence 
requirement with a deadline of March 31 of each year. Gabriola Island has opted in 
recently.  
 The third option would be to compile, and then include, several specific detailed 
desired amendments to STVRs in the current OCP Project draft bylaw and to include 
this with opting in or staying out of the principal residence requirement. This option 
would result in any non-conforming operators losing their ability to operate without 

 ADOPTED 
 
 
 
 
Hornby Island ADOPTED 3 
Local Trust Committee Special Meeting Minutes 
March 22, 2024 
compensation because non-conforming operators will no longer be protected by 
not conforming protection clauses; so, each amendment would have to be very 
carefully considered. 
 The fourth option, to eliminate geographical zoning for STVRs in-perpetuity and 
require that they be managed through customized local Temporary Use Permits 
(TUP)s and provincial registration, also has implications for approximately 180 STVR 
operators on Hornby who could lose their non-conforming status if they cannot 
acquire a TUP. 
 The principal host of a property who is not the owner of the property can be 
considered a principal resident; it is uncertain if that principal host must be on site; 
though it is considered unlikely that they must be on site. 
 The First Nations Capacity Agreement has been finalized and signed and it is 
important that the Hornby OCP Project reflect First Nations input. Staff updates will 
be ongoing. 
 If STVR issues are separated from the current Hornby OCP Project, they could 
constitute a future or current minor project. 
 If Hornby opts in to the principal residence requirement, it is improbable that a local 
TUP could supersede this. 
 Communities in the province that are not mandated to have the principal residence 
requirement are able to wait and see how the requirement plays out.  
 CVRD STVR business license discussions will be affected by the anticipated extent of 
the numbers of STVRs that the LTC may allow to operate in the future on Hornby. 
 
Trustees spoke on the following: 
 Enforcement and administrative issues for the new Provincial STVR Registry, TUPs 
for STVRs, and business licenses for STVRs. 
 Problems with TUPs have already been discussed extensively. 
 Which APC recommendations could be included in possible future TUPs. 
 Communities that do not opt in to the provincial principal residence requirement for 
STVRs could end up attracting numerous out-of-community operators. 
 Local needs for STVR income to help pay mortgages, insurance, and property taxes. 
 The contentiousness of the STVR issues on Hornby. 
 Increasing numbers of visitors to Hornby affecting Hornby and Denman Island 
residents’ quality of life. 
 The APC recommendations for STVRs included a principal residency requirement. 
 
By general consent the meeting was recessed at 1:08 pm and reconvened at 1:20 pm. 
 
Planner Zupanec noted the following: 
 The process of opting out after opting in to the principal residence requirement is 
unclear and may be complicated. 
 APC recommendations are currently already included in OCP Project charter and the 
LTC is being asked to confirm the direction it wishes to take to advance this project. 

 ADOPTED 
 
 
 
 
Hornby Island ADOPTED 4 
Local Trust Committee Special Meeting Minutes 
March 22, 2024 
HO-LTC-2024-005 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to prepare draft 
amendments to the Official Community Plan and Land Use Bylaw Review Project Charter 
to reflect: 
a) Option 3: not opting in to the principal residence requirement and incorporating the 
Advisory Planning Commission recommendations but excluding the temporary use 
permit. 
b) Updated project engagement plan with K’ómoks First Nation; and 
c) Updated work plan, community engagement plan and associated budget. 
 
A trustee requested an amendment to the motion to remove the phrase “but excluding 
the temporary use permit.” 
 
Trustees discussed Option 4: the use of TUPs for STVRs and whether they would be 
supplemental to or a replacement of zoning bylaws. A trustee clarified that TUPs would 
be an addition to zoning. 
 
HO-LTC-2024-005 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to prepare draft 
amendments to the Official Community Plan and Land Use Bylaw Review Project Charter 
to reflect: 
a) Option 3: not opting in to the principal residence requirement and incorporating the 
Advisory Planning Commission recommendations.  
b) Updated project engagement plan with K’ómoks First Nation; and 
c) Updated work plan, community engagement plan and associated budget. 
DEFEATED 
 
Trustees reconsidered that the question of TUPs for STVRs could be postponed to next 
meeting; and brought back the original motion. 
 
HO-LTC-2024-005 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to prepare draft 
amendments to the Official Community Plan and Land Use Bylaw Review Project Charter 
to reflect: 
a) Option 3: not opting in to the principal residence requirement and incorporating the 
Advisory Planning Commission recommendations but excluding the Temporary Use 
Permit.  
b) Updated project engagement plan with K’ómoks First Nation; and 
c) Updated work plan, community engagement plan and associated budget. 
CARRIED 

 ADOPTED 
 
 
 
 
Hornby Island ADOPTED 5 
Local Trust Committee Special Meeting Minutes 
March 22, 2024 
HO-LTC-2024-006 
It was MOVED and SECONDED, 
That the Hornby Island Local Trust Committee request staff to bring forward the 
updated Project Charter for the Official Community Plan and Land Use Bylaw Review to 
the April 26, 2024 regular business meeting for Local Trust Committee endorsement. 
CARRIED 
 
The Chair noted that the next meeting of the LTC would be held in person at Room to 
Grow on April 26, 2024.  
o A Trustee added that Room To Grow was a small venue to hold the number of 
persons present as at the current meeting. 
o Administrator Cottingham added that the Hornby Hall had been unavailable for 
rental. 
o A member of the public added that hybrid meetings would not be possible at Room 
to Grow. It had to be all electronic or all in person. 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 2:03 p.m. 
 
 
_________________________ 
Timothy Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder