Denman Island Local Trust Committee regular meeting, April 9, 2024

[0:00:00] Voice 7: Yesterday,

[0:00:01] Trustee Graham: I didn't know what this was.

[0:00:03] Trustee Graham: It's the morning of the day, by the weather's perspective, the day is

[0:00:08] Trustee Graham: outside, it's...

[0:00:10] Trustee Graham: There is

[0:00:12] Trustee Borthwick: a magic thing that we've managed to arrange.

[0:00:16] Trustee Borthwick: Every meeting that we have is a perfect day for David to be out and all people should be able to see him.

[0:00:25] Trustee Borthwick: Every time

[0:00:26] Voice 6: I come here, I'm like, beautiful drive.

[0:00:29] Voice 6: Yeah,

[0:00:30] Voice 11: that's because we actually respectfully arranged it.

[0:00:32] Voice 11: Yeah.

[0:00:34] Voice 11: Seriously.

[0:00:35] Voice 9: Have we got volume here? Got it. Got it.

[0:00:41] Voice 9: All right. I guess we can begin here.

[0:00:46] Voice 9: Just catch up with who's online.

[0:00:51] Voice 9: All right, everybody. Good morning.

[0:00:55] Voice 9: Thank you for joining us today for this regular meeting of the Denman Island Local Trust Committee.

[0:01:01] Voice 9: I want to begin the meeting by acknowledging that we're fortunate to be able to gather

[0:01:06] Voice 9: together in locations across the Caribbean and Coast Salish people.

[0:01:10] I'm David Vaughan, elected on the main island, chair of the Northern Standard Island Local

[0:01:15] Trust Committee.

[0:01:16] I'm joined today by Denman Island trustees David Graham, Sam Borthwick.

[0:01:25] thank you very much um together we

[0:01:28] Voice 9: make up the denman island trust committee um this meeting

[0:01:31] Voice 9: has been live streamed and recorded for those who are able to keep in person today the recording

[0:01:35] Voice 9: we have some staff members joining us today um we have narissa chadwick planner um

[0:01:46] Voice 9: joining us online from victoria william schula who is our freshwater specialist i believe uh

[0:01:53] Voice 9: Warren Dingman, our violent enforcement manager, which will be joining us later on.

[0:01:58] Voice 9: We have Marlis McArden, our action planner. We have Richard Bookman, who is our recording

[0:02:05] Voice 9: secretary. And we also have Lisa Lard, our meeting coordinator, who is joining us on a wonderful

[0:02:14] Voice 9: first attempt on Denver, which we do appreciate her. And I think Emily is hanging somewhere in

[0:02:20] Voice 9: the background too and thank you for your support um so we will move forward today um we just want

[0:02:29] to let you know that this meeting is an official forum for your

[0:02:31] Voice 9: local trust committee to make

[0:02:31] Voice 9: decisions about land use plans and discuss relevant business i want to add this place

[0:02:36] Voice 9: for employment despite the fact many staff are in their own homes our staff have the right to

[0:02:40] Voice 9: a safe and respectful workplace so we have an agenda for us does anybody have any conditions

[0:02:47] additions or

[0:02:48] Voice 9: deletions or anything else to add to that wonderful spectacularly thank you so by

[0:02:56] Voice 9: consent we will adopt the agenda as circulated excellent so the first thing on our agenda our

[0:03:04] Trustee Graham: trustee reports I can briefly talk about unless uh Samson talk about Trust Council so we did a

[0:03:11] Trustee Graham: meet last month and we approved our budget after a pretty full discussion on an attempt to reduce

[0:03:20] Trustee Graham: the impact on our local constituents community members um and nobody wants to be taxes but

[0:03:28] Trustee Graham: to be fair uh we do a lot of good work with the money that uh is collected from our insurance

[0:03:34] Trustee Graham: and the poultry amount is given to the province it's just that a poultry amount and considering

[0:03:40] Trustee Graham: considering that the protection of the Amish Trust area is for the benefit of the population

[0:03:46] Trustee Graham: of the entire province, they should pay more, which is fine.

[0:03:51] Trustee Borthwick: Thank you.

[0:03:54] Trustee Borthwick: Yeah, I mean, spring is very much sprung.

[0:03:58] Trustee Borthwick: I've had, so as trustee, I sit on the FAC, which has been suspended since last year for

[0:04:07] Trustee Borthwick: from my VC fairies.

[0:04:09] Trustee Borthwick: So that's been very frustrating

[0:04:11] Trustee Borthwick: to not sort of have enough forum

[0:04:15] Trustee Borthwick: to really feed back into those things.

[0:04:17] Trustee Borthwick: And we're certainly seeing the rise

[0:04:18] Trustee Borthwick: of that impact on the islands.

[0:04:24] Trustee Borthwick: But, you know, by and large,

[0:04:26] Trustee Borthwick: I mean, stuff is starting to move

[0:04:28] Trustee Borthwick: and definitely lots of other areas

[0:04:30] Trustee Borthwick: of my work are very busy.

[0:04:32] Trustee Borthwick: So yeah, I'm looking forward

[0:04:35] Trustee Borthwick: to the Trust Council was good.

[0:04:36] Trustee Borthwick: I think we got through

[0:04:38] Trustee Borthwick: some good bits and pieces

[0:04:39] Trustee Borthwick: and I'm looking forward to getting on with the work of the local trust committee, which is where my focus is at the moment.

[0:04:45] Voice 9: Excellent. Well, I guess trust council seems to be the theme today.

[0:04:51] Voice 9: We did get through budget at trust council.

[0:04:55] Voice 9: It was a lot of discussion, a lot of back and forth.

[0:05:01] Things like the galleon office, I think, got cut off and put back on the budget four or five times across the times.

[0:05:11] Voice 9: It's difficult. The only thing I'll note is, you know, at the end, we ended up with a 5.9% increase in taxation, which going across the local governments, and certainly down the southern islands, we actually were pretty good.

[0:05:26] Voice 9: I think Islands Trust was over 12%, or

[0:05:28] Voice 11: CRD

[0:05:30] Voice 9: was over 12% increase in their budget.

[0:05:32] Voice 9: So, it's tough times. We try and make the right decisions, but part of the difficulty is, like, everybody's house.

[0:05:43] Everything's costing more.

[0:05:44] Voice 9: It doesn't make any difference if we're buying pens or paper, if staff costs are going up,

[0:05:51] Voice 9: if we're bound by collective agreement, if there's problems to go to sheets on our behalf.

[0:05:57] And we're trying to do better things in better ways, but there

[0:06:02] Voice 9: are costs involved.

[0:06:04] Voice 9: It is what it is.

[0:06:06] Voice 9: I'm afraid next year there will be more budget increases

[0:06:09] Voice 9: because the pressures and demands are immense.

[0:06:13] And so we do the best that we can.

[0:06:16] Other than that, I'm

[0:06:18] Voice 9: involved in the committee

[0:06:21] Voice 9: that's working on hiring a new CAO for the organization.

[0:06:27] Voice 10: We've

[0:06:28] Voice 9: enlisted the help of the province

[0:06:30] Voice 9: and we have a facilitator helping us.

[0:06:32] Voice 9: talk about complicated

[0:06:34] Voice 9: it's

[0:06:36] Voice 9: it's been quite something

[0:06:39] but

[0:06:40] we're making progress

[0:06:42] we're getting that done

[0:06:44] yesterday

[0:06:46] we came down a short list of

[0:06:48] former firms to do the

[0:06:51] recruiting

[0:06:51] we don't have

[0:06:53] Voice 9: the short list of candidates yet

[0:06:55] Voice 9: on the recruitings

[0:06:56] Voice 9: and we're meeting

[0:06:57] Voice 9: I think on Friday

[0:07:00] Voice 9: planning hopefully to finalize that and then we'll finish it. The departments seem to think that

[0:07:07] Voice 9: within seven days of us selecting a consultant that they can actually get on the ground and

[0:07:12] Voice 9: start doing stuff. They've all lined up timelines of three to four months so it looks like there'll

[0:07:19] Voice 9: be a bit of a void there and we're discussing whether or not we're going to infill just

[0:07:24] just temporarily

[0:07:24] Voice 9: with staff from inside the organization

[0:07:29] or the province actually has this really cool list

[0:07:32] of CAO types that come in and do temporary stuff.

[0:07:37] Voice 9: So they've reminded of, I think it's five or six pages

[0:07:41] Voice 9: of independent people you can bring in as an interim CAO.

[0:07:46] And then there tend to be retired people

[0:07:49] Voice 9: who just want to come in and just work for three

[0:07:51] Voice 9: or four months and go back to retirement again.

[0:07:58] Voice 9: Other than that, we've had a couple of really good meetings with our local MPs in MLA, Adam

[0:08:06] Voice 9: Olson and Elizabeth May.

[0:08:09] Voice 9: We've done a big step on the southern half of this to establish this national marine

[0:08:16] Voice 9: reserve that Parks Canada has been working on for 10 or 12 years.

[0:08:20] Voice 9: years. Last meeting we had with Parks Canada came to the presentations and they informed

[0:08:26] Voice 9: us that we have a training of five years. And they said, well, we're now on phase four

[0:08:32] Voice 9: and five. So the indication was going to be coming up fairly quickly with public consultation.

[0:08:39] Voice 9: To a certain extent, it's high up here. I think the cutoff is Gabriel, but it's going

[0:08:46] Voice 9: to have some impacts because these marine reserves are tailored to the locations. On the east coast

[0:08:54] Voice 9: they were quite vehement about removing docks and mooring place and all that and creating a lot of

[0:09:01] Voice 9: problems there. Hopefully it's going to be more benign on our coast, which is most interesting.

[0:09:07] Voice 10: Oh,

[0:09:08] Voice 9: and I guess I'll leave it at that.

[0:09:10] Voice 9: We've been busy.

[0:09:12] Voice 9: Fantastic.

[0:09:14] Voice 9: All right.

[0:09:15] Voice 9: So now we don't have

[0:09:17] Voice 9: a director's report.

[0:09:19] Voice 9: He's otherwise occupied.

[0:09:22] Voice 6: We do

[0:09:23] Voice 9: enjoy

[0:09:25] Voice 9: Daniel in our meetings, but

[0:09:27] Voice 9: perhaps next time.

[0:09:29] Voice 9: So now we're at public comments.

[0:09:32] Voice 9: Why is that?

[0:09:33] Voice 9: It's the Rihanna show.

[0:09:35] Voice 9: Bye.

[0:09:37] Voice 10: um let's see how do you stand up

[0:09:40] Voice 10: i've been um recalling the last spring there was a

[0:09:50] Voice 8: the information came from this group our community we've done some research and the

[0:10:00] Voice 8: federal government was offering a

[0:10:05] Voice 10: a grant, house grant, I think, for some reason,

[0:10:09] Voice 8: $94,000.

[0:10:13] Voice 8: And we

[0:10:15] Voice 8: would have been,

[0:10:15] Voice 10: we are,

[0:10:17] Voice 8: we're eligible, but it had to be applied for through his trust.

[0:10:23] Voice 8: And at that time, I think it was Leonard Chadwick who was voicing,

[0:10:31] Voice 8: is that, sadly, there wouldn't be enough time

[0:10:35] Voice 8: to have it ready for the deadline last year.

[0:10:39] Voice 8: But they would be all prepared, now that they know about it,

[0:10:44] Voice 8: to have it ready for this year.

[0:10:47] Voice 8: And I don't know if it was a yearly thing like that.

[0:10:51] Voice 8: I'm just wondering if anyone's got that on the radar now.

[0:10:54] Voice 9: Well, Planet Channel has come up on our screen,

[0:10:57] Voice 9: so perhaps Planet Channel might be willing to sort of

[0:11:04] Yes,

[0:11:05] Planner Chadwick (probable): through the Chair. Is this the CMHC grant funding that the community member is referring to?

[0:11:17] Voice 9: I believe so, yes.

[0:11:17] Voice 9: uh

[0:11:19] Planner Chadwick (probable): yeah so an application did go in for denman island um and and main island because they were

[0:11:25] Planner Chadwick (probable): identified as the two uh the two communities on in the uh islands trust area that were

[0:11:31] Planner Chadwick (probable): the most ready to move forward with an application neither of them were accepted i also note that one

[0:11:37] Planner Chadwick (probable): one was also that salt spring island had also put in an application um so the effort i would say

[0:11:45] Planner Chadwick (probable): a great effort was made um to do that particular and i would say actually particularly on the main

[0:11:52] Planner Chadwick (probable): island side because um with main island um the crd the capital regional district was very heavily

[0:11:58] Planner Chadwick (probable): involved in that application because they've got a they've got a housing they've got a housing

[0:12:03] Planner Chadwick (probable): strategy strategy for the um the gulf islands so it's particularly surprising to us that they

[0:12:09] Planner Chadwick (probable): didn't get funding and yeah so I mean I did see a recent announcement made that there may be

[0:12:18] Planner Chadwick (probable): they may be providing some more funding for that program but there certainly hasn't been

[0:12:23] Planner Chadwick (probable): anything that's been identified publicly around the program development and I do have a direct

[0:12:31] Planner Chadwick (probable): line to one of the policy folks in CMHC. So as soon as she knows, I will know.

[0:12:42] Voice 8: Thank you very much for following through on this and for keeping on talking there.

[0:12:48] Voice 9: Thank you, Planner Chadwick. All right, anybody else wish to speak?

[0:12:55] Voice 8: My name is Rhianna Silva. I understand you mentioned Injust. Being here regularly for

[0:13:05] Voice 8: meetings it's very difficult on me i would rather be building my home than spending the last three

[0:13:11] Voice 8: years of my life doing this if i was putting on a show you would be far more entertained

[0:13:17] Voice 8: because you haven't seen me perform but these people have this is me speaking from my heart

[0:13:24] Voice 8: because i know who's homeless on this island and i'm sorry i'm having a very strong emotional

[0:13:30] Voice 8: emotional reaction, because this is not my show.

[0:13:33] Voice 8: I am being taken through so many hoops and run arounds in the last three years.

[0:13:40] Voice 8: And I would much rather not be here than be here.

[0:13:48] Voice 8: I'm here to speak today about the major

[0:13:51] Voice 8: project that we have that takes a lot of time and work for a minor project to be

[0:13:56] Voice 8: born, even more work for a major project to receive the go ahead and funding.

[0:14:01] Voice 8: thanks to years of work done by our community and former trustees denman currently has one active

[0:14:08] Voice 8: major project the housing review project the purpose of the housing review project is and

[0:14:14] Voice 8: i quote from page 46 of today's agenda targeted public engagement with first nations residents

[0:14:21] Voice 8: external agencies and local organizations to update the official community plan and

[0:14:27] Voice 8: land use bylaws with policies and regulations to strengthen housing options and affordability on

[0:14:32] Voice 8: the island everything that's not mentioned above is out of scope of this project stage two of this

[0:14:39] Voice 8: project involves phase one public engagement with a focus on identifying and prioritizing options

[0:14:45] Voice 8: for ocp and land use bylaw amendments check we've done stage one stage sorry phase one phase two

[0:14:53] Voice 8: Two, writing, review, and adoption of OCP and LUV amendments.

[0:14:56] Voice 8: That's where we are now.

[0:14:58] Voice 8: It's no small feat to get a major project funded by the Islands Trust.

[0:15:02] Voice 8: We will not see this kind of funding to fix housing bylaws for a long time to come.

[0:15:07] Voice 8: We have been waiting so long to get here.

[0:15:10] Voice 8: We are now in the final year of this major project.

[0:15:13] Voice 8: The money and staff availability will run out, and fairly soon.

[0:15:17] Voice 8: Trustees have asked staff to begin writing draft by-laws so that we can be reviewing and adopting

[0:15:22] Voice 8: OCP and land use by-law amendments in the coming months, yet still no draft by-laws have been

[0:15:28] Voice 8: written. Instead of steady momentum building all the work previously done, two separate items have

[0:15:34] Voice 8: been added to the project and are consuming staff focus, time and resources from what has been

[0:15:39] Voice 8: budgeted to Denman Island for a housing review. These new tools are the site suitability analysis

[0:15:45] Voice 8: analysis and the water availability assessment the site suitability analysis is a prototype which was

[0:15:51] Voice 8: developed on Northender staff have put much focus on developing this data tool and want to try it

[0:15:57] Voice 8: out on Denman it is widely suspected that this tool would recommend against allowing previously

[0:16:02] Voice 8: successful and Earth friendly Denman projects such as cobalt landing that would be terrible

[0:16:08] Voice 8: for our island we actually know what is suitable we who live here actually know better than any

[0:16:15] Voice 8: data tool where it's suitable to build and where it's not the water availability assessment is

[0:16:22] Voice 8: another draft tool that is already part of the islands trust's own freshwater sustainability

[0:16:27] Voice 8: strategy there is funding through that why are they piggybacking onto our limited funding

[0:16:35] Voice 8: This tool has been inappropriately rolled into the housing review.

[0:16:39] Voice 8: It belongs elsewhere, and in fact it already has a home elsewhere.

[0:16:42] Voice 8: You can find it at the Islands Trust website under programs

[0:16:45] Voice 8: slash freshwater dash sustainability, where it is part of the well-funded

[0:16:51] Voice 8: freshwater sustainability strategy.

[0:16:53] Voice 8: We were told a year ago by staff that these tools would not cause delay

[0:16:57] Voice 8: in the housing review, but they have been causing delay.

[0:17:00] Voice 8: The DEM and

[0:17:01] Voice 8: LTC is now being requested by staff to hold more meetings

[0:17:04] Voice 8: to introduce and discuss how these prototype tools may be used on Denman.

[0:17:08] Voice 8: And now, being asked to come up with a new housing action plan,

[0:17:13] Voice 8: we've already seen this in various forms.

[0:17:15] Voice 8: These tools and delays do nothing to support our community

[0:17:18] Voice 8: in meeting our housing or environmental needs or obligations.

[0:17:22] Voice 8: These tools and this plan will not build a house,

[0:17:25] Voice 8: nor will they make it affordable.

[0:17:27] Voice 8: These tools are out of the scope of the housing review project

[0:17:30] Voice 8: project with this clearly stated parameters which are on page

[0:17:35] Voice 10: 46

[0:17:38] Voice 8: of today's agenda staff focus on

[0:17:42] Voice 8: these tools is significantly delaying this major project the money spent on staff time focus

[0:17:48] Voice 8: meetings Etc is all time and money taken directly from our communities long-awaited housing review

[0:17:54] Voice 8: limited budget we have neither the time nor the money to spend on tools or plans that do nothing

[0:18:00] Voice 8: whatsoever to actually build homes. They don't advance or write bylaws, they don't actually or

[0:18:05] Voice 8: functionally protect the community, land or water of Denman. These tools are actually slowing down

[0:18:11] Voice 8: action and drafting Denman-Brown bylaw changes, which is the scope of the housing review project.

[0:18:18] Voice 8: Denman residents have been seeking legal housing options for decades. While our human right to

[0:18:24] Voice 8: housing is ignored and delayed by bureaucrats with toolkits. This is not the first Islands Trust

[0:18:30] Voice 8: housing toolkit that we have seen anybody who's been working with Islands Trust in the past

[0:18:36] Voice 8: decades. None of these housing toolkits have ever built a home on this island. I don't know about

[0:18:43] Voice 8: other islands, but on this island, none of them have built a home. We need to do what our community

[0:18:47] Voice 8: does and work together to bring people safely home. We have too many children, elders and sick

[0:18:54] Voice 8: people that are insulated from seeing the effects of these delays. But I am not insulated from this

[0:19:02] Voice 8: because people come to me. This is not my show. I am merely a spokesperson for people who can't

[0:19:08] Voice 8: come here because they see how hard it is and they see what is done to people who stand up.

[0:19:16] Voice 8: we need to end bureaucratic delays in housing our community please don't reassure me that we

[0:19:24] Voice 8: have lots of time we have only a few more ltc meetings before the funding runs out on this

[0:19:30] Voice 8: major project please don't tell me we'll find more money next year there are three more ltc

[0:19:35] Voice 8: meetings before winter we have homeless children they survived through this winter don't make

[0:19:43] Voice 8: to go another freaking winter before I would like it there's only three more LTC meetings before

[0:19:51] Voice 8: it's winter again and people will get sick or die again waiting for legal secure housing

[0:19:57] Voice 8: this right now this housing review is our opportunity for meaningful change

[0:20:03] Voice 8: through a simple but complicated in ways that only islanders know by law and OCP change people

[0:20:12] Voice 8: would have without homes have no more time we have to get this done it is a human rights obligation

[0:20:19] Voice 8: that we have to get right for denman community and ireland knock her off island data concerns

[0:20:25] Voice 8: and more bureaucratic reports i would ask you to please remove those items from the housing review

[0:20:35] Voice 8: they don't belong here they are out of scope if if they are worthy projects staff can seek

[0:20:41] Voice 8: funding through another project, minor or major, the fact that they're tacked on to this major

[0:20:47] Voice 8: project and slowing it down is inappropriate for our community. Thank you. Thank you very much.

[0:20:54] Voice 8: I have other questions. Is there time for me to ask my other questions? They're on different

[0:21:01] Voice 8: topics. No.

[0:21:04] Voice 8: Thank you. The numbers in the density bank on standing resolution page

[0:21:12] Voice 8: continue to be incorrect it's been over a year we've been trying to get the correct numbers on

[0:21:17] Voice 8: there it's been verified and corroborated the housing apc did the work we came up with the

[0:21:22] Voice 8: actual numbers it continues to say there's 33 densities left there's only seven when will that

[0:21:27] Voice 8: be updated the next item is can you please update our community on the status of the bylaw

[0:21:36] Voice 8: enforcement notification changes that were made last year they were stalled by staff in victoria

[0:21:41] Voice 8: have they moved to executive council and they passed and they passed have they going through

[0:21:46] Voice 8: so they're going

[0:21:49] Voice 8: to the minister now my

[0:21:51] Trustee Graham: ocp changes for the minister yeah

[0:21:53] Voice 8: so they so that

[0:21:54] Voice 8: is the update the status is that those changes that you made last year are in effect yeah well

[0:22:00] Trustee Graham: we added uh three i think that have environmental effects so if you build too close to a watershed

[0:22:07] Trustee Graham: it um ocean uh perhaps a stream those so those three plus uh short-term vacation rental and

[0:22:18] Trustee Graham: a missing sighting and use permit are the only things which can be used for a ticket i think

[0:22:24] Trustee Graham: everything else has to come through the local trust committee before it goes to court absolutely

[0:22:28] Voice 8: thank you thank you for that

[0:22:29] Trustee Graham: update um

[0:22:30] Voice 8: and can you explain why some denman residents were surprised

[0:22:34] Voice 8: by a visit from my law enforcement officer uh i surprised at their homes with no 24 hours notice

[0:22:41] Voice 8: or any notice on january 30th is there anything i

[0:22:47] Trustee Borthwick: spoke a little bit with uh manager jayman like

[0:22:51] Trustee Borthwick: on the day of um and well maybe i got a hold of him the next day um my the the explanation that

[0:22:59] Trustee Borthwick: i was given uh and i don't director jayman is not with us right yet so he can't correct me here

[0:23:05] Trustee Borthwick: um so the question was the the complaint that came in was that there was some machinery that

[0:23:11] Trustee Borthwick: was used to take down some trees on the lakeside and they weren't sure where exactly on the lake

[0:23:16] Trustee Borthwick: that that happened and so the bylaw enforcement officer was not in one direction trying to find

[0:23:23] Trustee Borthwick: out which property it had happened on um which is not an inspection through their through that

[0:23:31] Trustee Borthwick: rationale they were just trying to find out where they were supposed to be looking in the first

[0:23:35] Trustee Borthwick: place um nevertheless like i and i expressed my uh frustration with this which was about a week

[0:23:43] Trustee Borthwick: after uh our previous meeting i think um and that you know no notification no whatever else

[0:23:52] Trustee Borthwick: from what i gather the bylaw enforcement officer was on their way to cornby to do something else

[0:23:57] Trustee Borthwick: and this was a on the way try and find try and find out some more information um i don't i i

[0:24:05] Trustee Borthwick: I've tried to follow up with those bits and pieces.

[0:24:08] Trustee Borthwick: I feel like Director Dingman might be able to give us better

[0:24:12] Trustee Borthwick: an explanation of what happened there.

[0:24:14] Trustee Borthwick: I just saw it in your notes this morning.

[0:24:17] Trustee Borthwick: I didn't get your email last night, unfortunately.

[0:24:19] Trustee Borthwick: Or I would have come a little bit more prepared

[0:24:21] Trustee Borthwick: and gone back and refreshed my memory as to what exactly happened.

[0:24:24] Trustee Borthwick: That's my best recollection I may do.

[0:24:26] Trustee Borthwick: But that's what I was told at the time.

[0:24:29] Voice 9: So when Mr. Dingman joins us, maybe we'll directly ask him.

[0:24:33] Voice 9: Yeah, we can ask him about that.

[0:24:34] Voice 9: What

[0:24:35] Voice 8: kind of recourse is there for community members if Islands Trust staff does not follow the rules?

[0:24:43] Voice 8: I

[0:24:47] Trustee Borthwick: mean, I think from my understanding, it should come through us.

[0:24:51] Trustee Borthwick: Like you talk to us and we'll try and make that address.

[0:24:54] Trustee Borthwick: I don't know if there's a direct system.

[0:24:58] Voice 8: I think that what I'm more interested in rather than explanations for why the person did it is that they understand to stop doing it.

[0:25:06] Voice 10: Yeah,

[0:25:06] Voice 8: absolutely.

[0:25:07] Voice 10: absolutely and

[0:25:09] Voice 8: i haven't heard that from staff from from director dingman or i don't know what

[0:25:13] Voice 8: his title is but can you hear that from him that they will follow the rules

[0:25:19] Voice 9: when mr digger joins us we'll ask the question thank you we'll hopefully get an acceptable

[0:25:25] Voice 9: answer but administratively wise we're probably fairly limited as far as what you might call

[0:25:30] Voice 9: discipline or whatever is that we have policies hopefully the policies are followed and through

[0:25:35] Voice 6: the chair there is um on the website some information about administrative fairness

[0:25:39] Voice 6: and if it was a complaint that you wanted to lodge against the staff it would go through the cao and

[0:25:46] Voice 6: there's a web email address and phone number on the website that you could

[0:25:51] Voice 8: follow so staff

[0:25:54] Voice 8: investigate staff kind of like police investigating police and complaints the cao isn't technically

[0:25:59] Trustee Graham: staff

[0:26:00] Voice 8: so

[0:26:01] Trustee Graham: it's the best we've got i will want to if you want to talk about the density bank because

[0:26:07] Trustee Graham: i too looked at our standing resources if you keep going down that list you'll see where the

[0:26:12] Trustee Graham: change to seven is in fact recorded but it for some reason it didn't amend the original standing

[0:26:18] Trustee Graham: order it's further down on the list and there it is so i thought oh okay that's still confusing

[0:26:23] Trustee Graham: out of the old one there and i don't know why the old one is there i

[0:26:27] Voice 6: think that they're just

[0:26:30] Voice 6: So you'll look at it as November 14th, there was a resolution that was passed and it lists.

[0:26:39] Voice 6: It is

[0:26:40] Trustee Graham: confusing though, so much as stops.

[0:26:43] Trustee Graham: Yeah, I agree.

[0:26:45] Trustee Graham: I was always looking at the standing resolution table.

[0:26:47] Trustee Graham: Yeah.

[0:26:48] Trustee Graham: A water market cross amended maybe to make the information more clear.

[0:26:53] Trustee Graham: um and if i may i just want to thank you for your your report um trust me i've spent many hours

[0:27:02] Trustee Graham: walking my dog in my forest pondering those two tools and uh we'll be talking about that thank you

[0:27:10] Voice 8: thank you

[0:27:11] Voice 8: for your time thank you so

[0:27:13] Voice 9: does anybody else wish to speak um

[0:27:16] Voice 8: i i just want to ask a

[0:27:18] Voice 8: question but it may be able to come up um when that agenda item comes out my name is gracie

[0:27:23] Voice 8: mcdonald i live here and my question is about the short-term vacation rental policy and what

[0:27:32] Voice 8: i was specifically interested in is what what in the city would call a suite so a basement

[0:27:39] Voice 8: and i i can't see it in in the rules so i'm i'm just looking for clarification where that would

[0:27:49] Voice 8: standard within the

[0:27:50] Voice 10: bylaws and rules.

[0:27:55] Voice 9: So being in the status of secondary suites?

[0:27:58] Voice 9: All

[0:27:58] Voice 10: right,

[0:27:59] Voice 9: so Chadwick, would you be able to weigh in on that?

[0:28:09] Planner Chadwick (probable): Sorry, can you repeat the question, please?

[0:28:11] Voice 8: So the staff report on the short-term vacation rentals is quite clear.

[0:28:17] Voice 8: The part I'm curious about is wherein it has something that we would call a

[0:28:23] Voice 8: secondary seat fall would that be home-based guest accommodation or would that be short-term

[0:28:30] Voice 8: so

[0:28:31] Voice 10: yeah

[0:28:35] Planner Chadwick (probable): i'm i'm sorry i think um i think um uh marlis may be better i'm not familiar with the

[0:28:43] Planner Chadwick (probable): report i've just been focusing on the housing so specifically so so

[0:28:48] Voice 6: are you wondering where

[0:28:49] Voice 6: secondary suites are permitted on them if they are committed there are certain zones that they

[0:28:55] Voice 6: are permitted and you can look to the land use by law for that

[0:28:58] Voice 8: information or you

[0:28:59] Voice 6: can give us a call

[0:29:00] Voice 6: or we

[0:29:01] Voice 6: can chat at the break of your weather

[0:29:02] Voice 6: specific area

[0:29:03] Voice 8: so if they are committed are they

[0:29:06] Voice 8: committed as second ed children no no

[0:29:09] Voice 10: okay so okay thank you very

[0:29:14] Voice 9: much okay anything more all right

[0:29:20] All right, thank you very much. We have no delegations today, so we have some minutes to consider here.

[0:29:27] We have global justice committee minutes dated February 13th for adoption.

[0:29:34] Page

[0:29:35] Trustee Graham: 14. This is very rare that I managed to find.

[0:29:44] Trustee Graham: I'm sorry, that's page 14, and there is a motion at the top that doesn't have a number.

[0:29:51] Voice 10: It's not the previous page.

[0:29:53] Voice 10: Ah!

[0:29:54] Voice 10: It was formatting.

[0:29:55] Trustee Graham: It was the previous.

[0:29:58] Trustee Graham: I just went.

[0:30:00] Trustee Graham: Ah, no,

[0:30:00] Voice 5: I saw it too.

[0:30:01] Trustee Graham: Thank you.

[0:30:02] Trustee Graham: It wasn't that way when I said it.

[0:30:04] Trustee Graham: It's so good.

[0:30:05] Voice 11: And I thought, oh my God.

[0:30:09] Voice 9: There is a great effort there.

[0:30:11] Voice 9: Well done, Vicki.

[0:30:13] Voice 9: Thank you for that.

[0:30:15] Voice 9: Two steps there.

[0:30:18] So otherwise, by consent, we can adopt those minutes.

[0:30:21] All right, thank you.

[0:30:23] We have section 11, resolution 14.

[0:30:25] Voice 9: We have none.

[0:30:26] Voice 9: We have no advisory planning questions.

[0:30:28] Voice 9: minutes so this is arising from the minutes we have follow-up action lists anything there that

[0:30:35] Voice 9: you need to raise or unless

[0:30:38] Voice 6: there's questions i don't have anything i

[0:30:40] Trustee Graham: have a question regarding

[0:30:42] Trustee Graham: february 13th our number of activity five just wondering where we are on the introduction meeting

[0:30:48] Trustee Graham: between the local trustee and walmart's first nation chief and council i

[0:30:53] Voice 6: will have to get back

[0:30:54] Voice 6: to you on that i mean i haven't been involved with that process and our regional planning

[0:30:59] Voice 6: so i'm not sure if there's too much

[0:31:04] Voice 6: so

[0:31:08] Voice 9: the addendum

[0:31:23] Voice 6: we were going to put that at 7.2

[0:31:26] Voice 6: The

[0:31:26] Voice 9: addendum at 7.2. So that addendum is absolutely. We have a latest report from William Shulbaugh, our senior faculty specialist.

[0:31:42] And I

[0:31:42] Voice 9: see he is here online. We're still going to have a brief presentation or a Q&A from him if he's available.

[0:32:00] Voice 9: Yeah,

[0:32:01] Voice 4: thank you. I wish I was there in person. Beautiful day here on Swellspring Island, so

[0:32:06] Voice 4: it's nicer up here.

[0:32:08] Voice 4: Yeah, it always is, does it not? Yeah, thank you for letting me attend the

[0:32:15] Voice 4: meeting and um i uh have written a memorandum uh to address a uh denman island ltc uh resolution

[0:32:28] Voice 4: requesting um for an update from staff regarding the status of the freshwater sustainability

[0:32:35] Voice 4: strategy with regards to denman island and so i hope you had a chance to read it um

[0:32:41] Voice 4: i'm i apologize there's an addendum um thought it would have made it into the agenda package

[0:32:47] Voice 4: but that's fine um i i provided some analysis i just gave a brief introduction to the

[0:32:54] Voice 4: freshwater sustainability strategy document and where it came from um and i'm sure you've

[0:33:00] Voice 4: heard of that before uh i've provided some analysis with um uh like kind of a brief history

[0:33:07] Voice 4: of groundwater resource projects on Denman Island way back to the 70s and I provided some hyper

[0:33:16] Voice 4: length so if you're interested in those some of them are quite technical like a master's of

[0:33:22] Voice 4: science thesis and then I provided just a brief I wouldn't call it introduction but just I'm

[0:33:33] Voice 4: pointing you towards the uh uh um the islands trust aquifer conceptualization project and as

[0:33:40] Voice 4: well as the groundwater recharge potential mapping project both of which uh occurred on uh denman

[0:33:46] Voice 4: island in 2021 and and now we have uh completed the the consulting portion of the recharge mapping

[0:33:55] Voice 4: project and the aquifer conceptualization project across the island's trust area

[0:33:59] Voice 4: And staff are now working with our information services team to host them on a freshwater atlas that will be a mapping tool, but also an education tool to navigate people around those projects.

[0:34:21] Voice 4: They're both available. The consulting reports are both available to read on the Freshwater Sustainability page.

[0:34:30] Voice 4: The way that the consultant reports were written, we're pretty much looking at staff as the audience, so they can be a little bit complex.

[0:34:41] Voice 4: So staff are working to create a more public-friendly overview of those projects and supported by the Freshwater Atlas that can be used by anyone to explore those data.

[0:35:01] Voice 4: Currently, there's no planned freshwater sustainability strategy projects for Denman Island for the next fiscal.

[0:35:11] Voice 4: The Islands Trust Water Balance Project will commence next fiscal and Gabriola Island will be the case study for that.

[0:35:22] Voice 4: That's not to say that Denman won't be part of that development.

[0:35:27] Voice 4: element. We're likely going to look at many islands, the sea, the available data and do

[0:35:35] Voice 4: data gap analysis. And so it's not just focused on Gabriela, but Gabriela will be the case

[0:35:41] Voice 4: study. And then that project will help us determine next steps to advance the methodology.

[0:35:51] Voice 4: And, yeah, I think that's all I have to report on to give a, to address the resolution.

[0:36:04] Voice 4: If there's any additional information that the LTC wants, I would encourage you to discuss and informally ask me, but it's always great to formally ask through a resolution.

[0:36:17] Voice 4: and and perhaps if i'm missing anything uh planner chadwick can can support that or or give uh more

[0:36:26] Voice 4: of a background to how that integrates with the ltc work um but uh as it stands now from the

[0:36:31] Voice 4: regional planning team there's there's no scheduled projects for them and for this upcoming year for

[0:36:36] Voice 4: the freshwater sustainability in particular thank

[0:36:40] Voice 9: you very much trustees any questions or

[0:36:44] Trustee Graham: got a comment absolutely thank you director shelva and i appreciate um your interest in

[0:36:50] Trustee Graham: making the material and information more readable for the layperson uh waters of great interest on

[0:36:57] Trustee Graham: them and we're blessed towards having two lakes a number of wet areas but everyone wants to know

[0:37:02] Trustee Graham: where it is where it goes and how it gets there and how much is there so hopefully this information

[0:37:07] Trustee Graham: that you provide in a more palatable format will answer some of those questions

[0:37:11] Trustee Graham: yeah very good thank you thank

[0:37:15] Voice 4: you um uh yeah through the chair uh

[0:37:18] Voice 4: in in all fairness the questions that that you that you just asked do require further work

[0:37:26] Voice 4: so to to understand uh scientifically um where there is available water that that requires a

[0:37:35] Voice 4: a water balance study.

[0:37:39] Voice 4: Also the freshwater layers,

[0:37:44] Voice 4: including some other ones that have been developed

[0:37:48] Voice 4: over my time here at Islands Trust,

[0:37:51] Voice 4: like watershed resilience mapping

[0:37:54] Voice 4: can be included into the suitable land analysis,

[0:37:58] Voice 4: which can also aid in determining where water is available.

[0:38:02] Voice 4: The water recharge mapping project has identified areas on Denman Island that are favorable for groundwater recharge.

[0:38:14] Voice 4: And so on other islands, we've been looking at developing a development permit area to protect those areas,

[0:38:22] Voice 4: as such as um as uh gabriola or sorry oh no my mind is blanking galliano thank you galliano is

[0:38:34] Voice 4: um is is in the process of developing a development permit area to to protect their critical recharge

[0:38:41] Voice 4: areas the the recharge mapping work that was done that project is the essential data

[0:38:48] Voice 4: for a water balance but it is not a water availability assessment we don't

[0:38:55] Voice 4: have that data yet on demo okay thanks very much yeah

[0:39:02] Trustee Borthwick: just sort of on that and

[0:39:03] Trustee Borthwick: I this is partly sort of coming out of there was a lot of talk at our last LCC

[0:39:12] Trustee Borthwick: meeting about water and and there was you know as we were preparing to the

[0:39:18] Trustee Borthwick: that's the uh our farm plan there's a lot of concern that there was not sufficient consideration

[0:39:24] Trustee Borthwick: for water taken into that um by a number of community members and um i we had a couple

[0:39:31] of people come forward saying you know there's quite a lot of historical um

[0:39:37] Trustee Borthwick: research of a variety

[0:39:38] Trustee Borthwick: of kind of types and i totally respect that this isn't you're looking at this through a

[0:39:43] Trustee Borthwick: a sort of a different lens and a more sort of comprehensive scientific approach but I was

[0:39:50] Trustee Borthwick: curious as to what to what extent if at all some of that knowledge that already exists on this

[0:39:57] Trustee Borthwick: island in terms of where freshwater mapping has been done and conducted or for local knowledge

[0:40:02] Trustee Borthwick: has been incorporated into even like initial provisional information gathering

[0:40:13] Trustee Borthwick: Yeah, thanks for

[0:40:17] Voice 4: that question through the chair. So the last major study of water availability

[0:40:24] Voice 4: on Denman Island was in 1994 for their water allocation plan, which was used by the province

[0:40:32] Voice 4: province to adjudicate surface water license, because at the time groundwater was not regulated.

[0:40:41] Voice 4: And now since groundwater has been regulated and the majority of water license applications

[0:40:49] Voice 4: or authorization applications are with groundwater, I'm not saying they're not considering the

[0:40:58] Voice 4: water allocation plan um but it it it's it's obvious with a 30 year old um uh water allocation

[0:41:08] Voice 4: plan that it's it's it's extremely outdated um doesn't have any of the recent climate

[0:41:15] Voice 4: modeling or predictions uh does not speak to uh any first nation um requirements or or interest

[0:41:24] Voice 4: interest so um the majority of the water availability is is site specific so it's

[0:41:38] Voice 4: almost like you know drill and ask questions later so there's there's been several cases of

[0:41:44] Voice 4: subdivision um going in on denman that have interacted with um saline groundwater so

[0:41:52] Voice 4: So recently we have new seawater intrusion risk mapping,

[0:41:57] Voice 4: which can inform areas where that can be a risk.

[0:42:03] Voice 4: And so it's not, it wouldn't necessarily be like a moratorium on development in those areas,

[0:42:10] Voice 4: but definitely inform the LTC and the applicants that there's the potential

[0:42:16] Voice 4: that groundwater resources can be impacted by seawater intrusion.

[0:42:23] Voice 4: as well as new development since 1994 and also build out analysis to determine in areas where there's going to be increased water use

[0:42:38] Voice 4: and how a changing climate is going to impact that and where we're going to be sitting in 2030 and 2050 and 2080

[0:42:46] Voice 4: has been the the three near-term dates that water balance assessment is looked at so like on on a

[0:43:00] Voice 4: planning standpoint we don't have the information to determine where there's available water

[0:43:07] Voice 4: um uh qualitatively speaking um you know residents know best on the water that they use and

[0:43:21] Voice 4: and and there's you know community knowledge of of where there's water issues and where there's

[0:43:28] Voice 4: water abundance and and i know some of the growers and producers i'm not too sure if you remember the

[0:43:34] Voice 4: presentation that i offered to the growers and producers um prior to the pandemic and we spoke

[0:43:40] Voice 4: deeply about water and at the time groundwater licensing and and and that sparked conversation

[0:43:45] Voice 4: with with many of them speaking to me about seasonal challenges with with um with with water

[0:43:52] Voice 4: resources and and that's another consideration of these older water allocation plans that they are a

[0:43:58] Voice 4: snapshot and they look at an annual water balance where modern day water balances are almost daily

[0:44:05] Voice 4: water balances so monthly they get average to to understand the challenges of of a changing climate

[0:44:14] Voice 4: and and seasonal water challenges and and so without undertaking that work um it's it will

[0:44:20] Voice 4: be a site-by-site analysis yeah

[0:44:23] Trustee Borthwick: and yeah and i thank you for that um i guess my my the part of

[0:44:30] Trustee Borthwick: my question here was um to to is to any like i understand we don't have a modern groundwater

[0:44:39] Trustee Borthwick: mapping uh uh survey um however we do have people who live here who who work uh in conservancy uh

[0:44:48] You know, people who are hydrologists of various

[0:44:52] Trustee Borthwick: stripes who do have current up-to-date, they walk in the forest every day, they survey various properties for various reasons.

[0:45:04] Trustee Borthwick: Is there any interface between our planning process and our staff and knowledge that already exists within community with people who are able to survey it on a day-to-day basis throughout the year as conditions change?

[0:45:19] Trustee Borthwick: because i i and obviously you have to go from reports i understand that that's that's part

[0:45:24] Trustee Borthwick: of how that's done and there's a certain you know standard that those surveys need to be done by but

[0:45:28] Trustee Borthwick: there is also knowledge here and what i was hearing in our last meeting was that we have

[0:45:34] Trustee Borthwick: a number of of community members who you know hold that knowledge and would they are keen to

[0:45:39] Trustee Borthwick: uh be available and i understand you don't necessarily uh have time to engage with every

[0:45:46] Trustee Borthwick: communities uh people who understand those bits and pieces on that kind of level of granularity

[0:45:52] Trustee Borthwick: i'm just wondering if there's any input from that body of knowledge into the work that you're doing

[0:45:58] Trustee Borthwick: um yeah if

[0:45:59] Trustee Borthwick: not then that's fine but

[0:46:01] Voice 4: i want to know no no great great question so through the chair

[0:46:06] Voice 4: where like a modern day water balance assessment is a community water champion groups is almost a requirement.

[0:46:22] Voice 4: You know, the desktop analysis can only tell us so much, but it and it can only be so powerful when it's leveraged by on the ground knowledge.

[0:46:34] Voice 4: it becomes extremely powerful so i can give you one example um salt spring island does not have

[0:46:41] Voice 4: a like an island-wide modern-day water balance but there was one done for one of the lakes

[0:46:47] Voice 4: lake weston and and so we have the the groundwater recharge mapping um which is one of the essential

[0:46:56] Voice 4: potential components to that and it was informed by a community-led freshwater catalog where they

[0:47:05] Voice 4: it's almost like a stream keepers where they determine that like the flow of the stream

[0:47:10] Voice 4: coming in a lake and and without that input it had been very difficult to undertake that

[0:47:18] Voice 4: water balance and that water balance is being used to adjudicate new uses on an existing

[0:47:24] Voice 4: existing community water supply so the the work that we're going to be doing on on Gabriola the

[0:47:32] Voice 4: reason why we chose Gabriola is because the regional district of Nanaimo has been actively

[0:47:39] Voice 4: working on water resources on Gabriola through their drinking water watershed protection plan

[0:47:44] Voice 4: that's one but the second one is is that through that plan they have let's say not formalized but

[0:47:52] Voice 4: but help organize and structure the data that's coming from the community,

[0:47:57] Voice 4: which is really important because if you have 10 either retired professionals

[0:48:05] Voice 4: or acting professionals undertaking work,

[0:48:08] Voice 4: you're going to get 10 different looks at similar data.

[0:48:12] Voice 4: So they have kind of structured that, and it's been really useful.

[0:48:17] Voice 4: And so we're going to be doing that analysis to see how useful it is for water balance and how we can then implement that on other islands using existing data or organizing community to collect new data to fill data gaps.

[0:48:36] Voice 4: um and and that's going to require coordination on island coordination and that's a big thing

[0:48:42] Voice 4: with water balance and that's why we're kind of low at the attack because i i don't find it useful

[0:48:49] Voice 4: to just hire a consultant to provide us a water balance assessment without community

[0:48:56] Voice 4: coordination makes no sense to me so so that that is a huge component and um and so on some islands

[0:49:05] Voice 4: will have champions at the LTC level but then on other islands that may not exist and we'll

[0:49:09] Voice 4: have to find water champions within community through conservation groups or whatnot.

[0:49:15] Voice 4: And yeah and so the data that we have collected can also be provided to those people to inform

[0:49:23] Voice 4: you know what they're studying like you know people who live on these islands are taking care

[0:49:29] Voice 4: of them and so and we're hoping that the the work that we're doing at the desktop level is going to

[0:49:36] Voice 4: help facilitate that as well um and and just one other uh part of this um there was a particular

[0:49:44] Voice 4: application for affordable housing or a community housing on on main island and uh there was a

[0:49:52] Voice 4: hydrogeologist a professional licensed hydrogeologist that was um helping with that

[0:49:56] Voice 4: application and uh they were able to take the the data that the islands trust is has generated from

[0:50:04] Voice 4: the recharge mapping project and they created their own water balance specifically for that use

[0:50:10] Voice 4: and that was really helpful for for that application it showed that there was a

[0:50:14] Voice 4: positive water balance and then it'd be a positive water supply um not to say that that housing was

[0:50:20] Voice 4: was built because of other reasons but but for for the for the water requirement it it the work

[0:50:27] Voice 4: from the honors trust made it favorable for them to show to the province that they had a positive

[0:50:32] Voice 4: water balance and then that it was helpful for their uh groundwater license application

[0:50:38] Voice 4: um so so that that's another aspect too on the professional level where where staff can share

[0:50:44] Voice 4: this information with a professional engineer geoscientist working on these projects and um

[0:50:51] Voice 4: yeah and that's really helpful um and and just one last comment is that for the water balance

[0:50:58] Voice 4: assessment um that we're working on and gabriel as a case study uh where we're quite um

[0:51:06] Voice 4: certain that that the province and also the regional district will be external

[0:51:10] Voice 4: members on that project so to kind of guide us through the work to say okay if you're going to

[0:51:16] Voice 4: undertake this work in this way it will be helpful for um you know for water authorizations so that's

[0:51:24] Voice 4: another aspect of it yeah

[0:51:29] Trustee Borthwick: and just and i don't want to dwell on this too much longer but i um

[0:51:33] Trustee Borthwick: the i guess what i'm sort of trying to drill it down to i'm not intended uh is um how can i

[0:51:42] Trustee Borthwick: And is it useful to you for me to try to encourage and empower community knowledge holders here already before?

[0:51:54] Trustee Borthwick: And I understand we're not yet doing that water balance survey on Denman.

[0:51:59] Trustee Borthwick: um is there a is there a a vector for them to um receive that information from you to inform their

[0:52:07] Trustee Borthwick: own work

[0:52:07] Trustee Borthwick: and to to inform your process or feed into your office even if

[0:52:11] Trustee Borthwick: it's data you're not

[0:52:12] Trustee Borthwick: immediately working on um is how can i uh galvanize that that interest and that support

[0:52:19] Trustee Borthwick: especially as we look at our own housing things which you know we recognize we're not going to

[0:52:24] Trustee Borthwick: get the the full weight of your study immediately um but if we are looking at um if we are looking

[0:52:32] Trustee Borthwick: at you know doing housing things and wanting to be conscious of water without uh you know

[0:52:38] Trustee Borthwick: necessarily leveraging an entire project from from the staff side um is there an avenue through which

[0:52:45] Trustee Borthwick: that information and that passion to be checked uh yeah yeah

[0:52:51] Voice 4: sure so i um and through the chair

[0:52:54] Voice 4: again i i often find that um like these these mapping tools like the freshwater atlas that

[0:52:59] Voice 4: they're they're very explorative like you can you can zoom around and spin it and all that stuff um

[0:53:06] Voice 4: but what was helpful for the north pender ltc is that they requested from staff to create just pdf

[0:53:12] Voice 4: maps of like just for individual island just for their island to be located on on their ltc website

[0:53:18] Voice 4: under the the maps and app page or whatever so if uh if the ltc wishes to do so you can

[0:53:25] Voice 4: request staff to provide those pdf maps um one so that's how like

[0:53:35] Voice 4: aside from the freshwater alice that's something that the staff can provide uh the community just

[0:53:40] Voice 4: this simple PDF map of the different components of the projects that have already been done on

[0:53:50] Voice 4: Denman. One aspect of the water balance that is very difficult to reach is how much water is

[0:54:01] Voice 4: actually being used, the water demand side. And so that's kind of an area where we hope to interface

[0:54:10] Voice 4: face with community to understand how much water people are using and this can be you know like

[0:54:18] Voice 4: anonymous anonymously collected Denman Island is is is mapped in I think it's like eight different

[0:54:27] Voice 4: groundwater regions so if we start understanding in a particular groundwater region how much water

[0:54:33] Voice 4: is being used that's going to be extremely helpful in the future especially on the agricultural side

[0:54:40] Voice 4: Because water licenses are given out, but the requirement for metering and determining

[0:54:47] Voice 4: how much water is actually being used is sometimes not a requirement.

[0:54:54] Voice 4: So that's a significant part of the story, is to understand how much water is being used.

[0:55:02] Voice 4: and and we're hoping that that we can refine our estimates a lot better uh for for the southern

[0:55:11] Voice 4: gulf islands when we undertook groundwater availability assessment which is kind of like

[0:55:15] Voice 4: a component of a water balance study uh we just determined that or estimated from from research

[0:55:23] Voice 4: that each household will use 650 liters per day for dwelling in a groundwater well which is

[0:55:29] Voice 4: probably high um and so those kind of estimates are are very rough and and so to to understand

[0:55:40] Voice 4: that more it's like i think every island is different because um you know even though

[0:55:47] Voice 4: we're very similar the the culture on each island is quite different so so that that's

[0:55:54] Voice 4: that's a component where we're hoping to interface with water champions to

[0:55:58] Voice 4: have a better understanding of of how much domestics use how much agriculture use and

[0:56:03] Voice 4: in some cases how much industry uses if there's some larger industries that are using significant

[0:56:09] Voice 4: mountain water like breweries or water delivery or something like that um so i i i hope that helps i

[0:56:17] Voice 4: mean if if the lpc wishes to provide a resolution to for for staff to come back with pdf maps that's

[0:56:24] Voice 4: the possibility um yeah i see i see planner champion yeah

[0:56:31] Planner Chadwick (probable): through the chair i just wanted to

[0:56:33] Planner Chadwick (probable): sort of throw out a question uh and just some potential options maybe um does it seem like

[0:56:41] Planner Chadwick (probable): there's an appetite um um trustee worthwick um for folks to get together to start to explore some of

[0:56:51] Planner Chadwick (probable): that that information i

[0:56:55] Trustee Borthwick: i would say my understanding is that people already do

[0:56:57] Trustee Borthwick: uh i don't know that there is necessarily a desire to to unite that under island's trust

[0:57:03] Trustee Borthwick: banner necessarily but if that information is already being held what i want to know

[0:57:08] Trustee Borthwick: is with respect to our specific housing plans how can we tap into those those knowledge holders um

[0:57:19] Trustee Borthwick: Um, because I, I want to make sure that if we're going to, you know, we want to make

[0:57:24] Trustee Borthwick: sure that we're doing any, uh, we want to make sure that what we're doing is informed

[0:57:31] Trustee Borthwick: by, by, by water, uh, sensibilities.

[0:57:35] And, uh, it seems

[0:57:37] Trustee Borthwick: to me that the most valuable and up-to-date information exists here on

[0:57:41] Trustee Borthwick: this island already.

[0:57:43] Trustee Borthwick: And it would be really good to make sure that as we go forward, we're, we're making the

[0:57:48] most of those people and not uh you know because i guess clearly we don't have a fresh water mapping

[0:57:57] plan

[0:57:57] Trustee Borthwick: coming here in the in the immediate future um which you know and then i uh that's not an

[0:58:06] Trustee Borthwick: indictment of you and i just i know how busy you are um i i just want to i want to see if there's

[0:58:12] Trustee Borthwick: an avenue for us to incorporate that knowledge uh as we go forward and if there isn't any easy way

[0:58:18] Trustee Borthwick: way to do that right away it's something i can think about and take away and work on in the

[0:58:22] Trustee Borthwick: future that's fine i'm just trying to see if that's a way that if there's if we can allow

[0:58:27] Trustee Borthwick: that to inform our process before the process yeah

[0:58:33] Planner Chadwick (probable): i mean i i absolutely sorry through the chair

[0:58:37] Planner Chadwick (probable): um i think that um absolutely um you know if that if that local knowledge is being captured

[0:58:44] Planner Chadwick (probable): Richard, and, you know, we could, it would be good to have it. So, it feels to me like,

[0:58:59] Planner Chadwick (probable): you know, is there maybe, would there be an interest in those who are capturing the

[0:59:05] Planner Chadwick (probable): information to connect with staff to discuss how to integrate that information with the process?

[0:59:10] Trustee Borthwick: us i i my initial suspicion is probably not immediately right my my question was sort of

[0:59:17] Trustee Borthwick: and i and i this is my own bad habit sorry you guys i appreciate it i know you guys are talking

[0:59:22] Trustee Borthwick: but um my my reason for asking and this is my bad habit is that i tend to lay the groundwork

[0:59:31] Trustee Borthwick: for the question that i'm sort of working towards and in this instance what i'm trying to figure

[0:59:36] Trustee Borthwick: out is is there value in me trying to connect with these people to uh um is there a way for

[0:59:46] Trustee Borthwick: that that information to interface with our with our planning uh or uh and i mean my plan is to

[0:59:54] interface with with

[0:59:55] Trustee Borthwick: conservancy more here in general anyways so it's not particularly

[1:00:00] Trustee Borthwick: out of my way but in particular if i'm going into those meetings and talking with these people is

[1:00:04] Trustee Borthwick: there someone i can refer to those people to to to help inform this process as we go forward that's

[1:00:11] Trustee Borthwick: i guess what i'm right so

[1:00:12] Trustee Borthwick: what comes to mind

[1:00:13] Planner Chadwick (probable): that's all right um through the chair so what

[1:00:17] Planner Chadwick (probable): comes to mind for me is um is that there would be need to be an understanding of how the information

[1:00:28] Planner Chadwick (probable): could be captured and delivered in a way

[1:00:31] Planner Chadwick (probable): that could effectively inform the work that we do.

[1:00:36] Planner Chadwick (probable): So I'm wondering, William, if there, if we would,

[1:00:43] Planner Chadwick (probable): because I have no expertise in this area, that's all William.

[1:00:47] Planner Chadwick (probable): If there is a method, like a simple methodology

[1:00:49] Planner Chadwick (probable): or something that you could share with community groups

[1:00:53] Planner Chadwick (probable): groups or community members that could facilitate them being able to collect and report on the

[1:01:06] Planner Chadwick (probable): information in a way that it would, you know, be useful to inform the way that we look at

[1:01:14] Planner Chadwick (probable): it?

[1:01:14] Planner Chadwick (probable): um

[1:01:16] Voice 4: yeah so through the chair um uh well it just reflecting on the comment um from the trustee that

[1:01:28] Voice 4: that like in in first pass that it doesn't seem like um the community groups would would work

[1:01:38] Voice 4: like with the island trust that's that's a difficulty um

[1:01:43] Trustee Borthwick: i don't know that they won't

[1:01:45] Trustee Borthwick: it's it's that i don't i don't want to speak for them i'm there

[1:01:49] Voice 4: yeah no no and neither

[1:01:50] Trustee Borthwick: do i and

[1:01:51] Trustee Borthwick: right and

[1:01:52] Voice 4: yes sorry through the

[1:01:53] Voice 4: chair yeah i don't want to speak to the community members

[1:01:57] Voice 4: like i have friends on the island and and you know i i get i get some good info about about

[1:02:04] Voice 4: water resources there but but formally speaking like um there there are streamkeeper uh associations

[1:02:12] Voice 4: associations up and down the island and and on the on the islands in the islands trust area

[1:02:18] Voice 4: um that have formalized a lot of the stream keeping work and and that's interesting and

[1:02:25] Voice 4: and there's there's resources there uh for the most part um outside of the planning sphere this

[1:02:33] Voice 4: is regional district work like to be completely honest through a drinking water and watershed

[1:02:39] Voice 4: of protection service and and we see that happening at the regional district in naimo and

[1:02:44] Voice 4: and now starting with the couch and valley because they have they have passed the service through a

[1:02:49] Voice 4: referendum um really that the next step for the island's trust is is undertaking a a

[1:02:58] Voice 4: tailor-made water balance assessment for damon island and and through that determining who the

[1:03:05] Voice 4: the who the the partners are and and it's it would be hopeful that those partners are from

[1:03:12] Voice 4: the island and and and are from conservancy groups or or local groups or or an ad hoc group or or

[1:03:20] Voice 4: whatever a new water balanced society if you will to to truly understand the the available water

[1:03:28] Voice 4: not just now and not just through like lived experience but you know like we need to leverage

[1:03:35] Voice 4: the science to understand the challenges of a changing climate and and that's and unless there's

[1:03:43] Voice 4: a lot of climate denying that's that's that's one aspect of it climate change denying but

[1:03:48] Voice 4: but if if we can truly come together and say we know that seasons are going to change we've seen

[1:03:54] Voice 4: it already storms are stronger drought periods are longer how is that going to impact the

[1:04:02] Voice 4: bountiful water we have right now in some areas because it may not be as so bountiful in 2080

[1:04:08] Voice 4: and and that that's where water balance assessment yeah and

[1:04:13] Trustee Borthwick: so you know and

[1:04:14] Voice 4: and i'm not trying to be

[1:04:15] Voice 4: a politician here but like if if if there's not a if there's if there's not a like a

[1:04:23] Voice 4: a stated desire from the ltc to undertake a water balance then then that likely won't be

[1:04:31] Voice 4: in the cards but you know we're undertaking water balance assessment this fiscal like we're in this

[1:04:37] Voice 4: fiscal right now 2024-25 and it's not out of the cards to have a water valve project that can be

[1:04:45] Voice 4: funded on denman island before your term's up and that's i mean i'm just speaking freely like i

[1:04:51] Voice 4: don't know i'm not a planner or a politician or a director but but that would be if we have that in

[1:04:57] Voice 4: mind then it's then there can be certain steps that we can undertake through the methodology

[1:05:02] Voice 4: to understand how we can integrate with community um to undertake a project like that that's good

[1:05:12] Voice 10: thank you that's great interesting

[1:05:15] Trustee Graham: conversation um let me uh we've got a bit of background always

[1:05:21] Trustee Graham: is coming tonight thank you so much brianna um the way i'm looking at this i'm going to take it

[1:05:28] Trustee Graham: right down to our interest in looking at uh sensory dwelling units on a small lots on them

[1:05:35] Trustee Graham: um that's a big chunk of our housing review and recommendation from the

[1:05:43] Trustee Graham: housing advisory planning commission and the ubc um work that was done at the pre with the previous

[1:05:49] Trustee Graham: local trust committee so these neighborhoods these small r1 neighborhoods um the people that

[1:05:55] Trustee Graham: live there know exactly when they run out of water they know when they've uh ordered water from

[1:06:01] Trustee Graham: the comox valley when the trucks arrive they have intimate knowledge of their water usage and uh

[1:06:09] Trustee Graham: when they are in crisis so for those people in those um parts of them and which are

[1:06:16] Trustee Graham: subject to lack of water. When they come to our community information meeting

[1:06:20] Trustee Graham: and they're reviewing our draft bylaws and our desires to do this, they will be giving us the

[1:06:27] Trustee Graham: feedback that will inform the local trust committee to design mitigation or adaptation or

[1:06:34] Trustee Graham: changes to what we're proposing, i.e. size of dwellings, where the water is coming from.

[1:06:39] Trustee Graham: It may be that in some of those areas, if someone wants an accessory dwelling unit,

[1:06:44] Trustee Graham: they're going to have to collect rainwater exclusively because there just isn't groundwater

[1:06:49] Trustee Graham: so this is kind of this is going to inform the local trust committee at the visceral level of

[1:06:56] Trustee Graham: those communities those people that live in those communities know exactly what their water concerns

[1:07:02] Trustee Graham: are they will let

[1:07:03] Trustee Graham: us know we're going to make sure they let us know because we're going to invite

[1:07:07] Trustee Graham: them to the community information meeting and that's where we will be coming for um what you're

[1:07:13] Trustee Graham: talking about is interesting work and i would rather wait and see how the work transpires on

[1:07:18] Trustee Graham: gabriel and what the results look like and what costs are and what the timing is i i always

[1:07:25] Trustee Graham: selected to be the first one to try these things i'm glad gabriel has stepped up and we'll have

[1:07:30] Trustee Graham: the we'll have the advantage of of looking at how that process intervals and that that time it may

[1:07:36] Trustee Graham: not be this flow trust committee iteration it may be the next one that decides to to go that route

[1:07:41] Trustee Graham: or not and i don't know if they'll have time i think we're going to be consumed with our housing

[1:07:46] Trustee Graham: reviews for this particular term that's fine by me so um i'm not discounting the the science and

[1:07:53] Trustee Graham: the work and all this great work but i know that when we have a community information meeting and

[1:07:57] Trustee Graham: we have the draft bylaws with the proposed uh accessory dwelling units in those neighborhoods

[1:08:04] Trustee Graham: we will hear from those people and they will their fears very clearly to us so that will

[1:08:11] Trustee Graham: in the form of a local trust committee thank you anything else

[1:08:15] Voice 9: okay well thank you mr schiller for

[1:08:19] Voice 9: your time and your excellent little reading um we have been educated and i will read forward

[1:08:25] Voice 9: the manner that we require thank you thank you

[1:08:29] Voice 9: all right um so next up 9.1 we have sort of a

[1:08:36] placeholder here for demo housing department commission reporting into the not that kind

[1:08:42] assuming

[1:08:42] Voice 9: that it exists for our information um so next up 1.2 major project housing review project

[1:08:51] Voice 9: staff report um i believe that kind of chat with and uh we'll walk off with you please all right

[1:09:01] Planner Chadwick (probable): yeah oh can you hear me absolutely okay great um thanks yeah so it's uh yeah apologies for this

[1:09:08] Planner Chadwick (probable): the short report. And I just, I mean, I think you all know that I'm very busy. I would have very

[1:09:17] Planner Chadwick (probable): much liked to have a much more fuller report. In fact, I've got half of it written now. But we

[1:09:23] Planner Chadwick (probable): work towards deadlines. And, and I am currently working, I am, as you know, the planner for

[1:09:30] Planner Chadwick (probable): Main Island, and Main Island is working through LUB review. So I've been working on that. But

[1:09:37] Planner Chadwick (probable): in the last month and a bit by, um, the Gabriola, uh, OCP review.

[1:09:41] Planner Chadwick (probable): They, they've, um, we did a very, uh,

[1:09:45] Planner Chadwick (probable): a big public engagement, um, and we had a lot of feedback. And so, um,

[1:09:51] Planner Chadwick (probable): my time has been consumed with bringing all that feedback together and being

[1:09:55] Planner Chadwick (probable): able to share it with the community at a community meeting that we held at the

[1:09:59] Planner Chadwick (probable): end of March, um, that I, you know, feel was pretty successful.

[1:10:03] Planner Chadwick (probable): So that consumed all of my time, but Gabriel or Denman,

[1:10:07] Planner Chadwick (probable): Denman um the Denman project is consistently in my head and I've been working through all of the

[1:10:13] Planner Chadwick (probable): questions and challenges and so the report that you're going to get is going to be um

[1:10:18] Planner Chadwick (probable): it's going to be well well thought through and uh like I said I've already I've been working

[1:10:22] Planner Chadwick (probable): through it in the last uh the last day actually yesterday I spent all day on it so that I have

[1:10:27] Planner Chadwick (probable): um a very clear um idea of where it's heading um so what I so essentially what I you know what I'm

[1:10:34] Planner Chadwick (probable): we're recommending is that we hold a meeting in May to review some process options. And I'll give

[1:10:42] Planner Chadwick (probable): you a little bit of a taster of what that's going to be right now so that you can sort of know what

[1:10:49] Planner Chadwick (probable): to anticipate. I should have this report done fairly soon so we don't have to delay it too

[1:10:55] Planner Chadwick (probable): much. It'll allow us an opportunity to focus again as we did in our February 20th meeting.

[1:11:02] Planner Chadwick (probable): And I think before I go into that, I just wanted to just comment on a few things that were brought up earlier.

[1:11:12] Planner Chadwick (probable): With respect to the suitable land analysis, there seems to be this, I would almost say, myth that Coho would not be a good place.

[1:11:24] Planner Chadwick (probable): But in fact, and I'm not, we haven't, before we see the data, I can't be conclusive on this, but from my perspective, having been on the land and knowing it's on a rock, which wouldn't be a recharge area, it has water available to it, it wouldn't necessarily be just using that data identified as somewhere that's not suitable.

[1:11:46] Planner Chadwick (probable): But what makes Coho particularly suitable, and this is where the Denman experience comes in, is the fact that you've got a community that is committed to looking after each other.

[1:11:58] Planner Chadwick (probable): And that, I think, in terms of a suitable area for additional density or what have you, is hugely valuable to the extent that one of the options that I am going to suggest the LTC consider is to allow for development variants for proof of water if you have the same kind of conditions that COHO exists in,

[1:12:25] Planner Chadwick (probable): which is a you know clear contract with uh with those that are involved in that uh that housing

[1:12:30] Planner Chadwick (probable): development because it's a it's a very special place and uh and uh every time i go there i feel

[1:12:35] Planner Chadwick (probable): um i sort of feel hope for humanity actually um i would uh um further just want to say that um

[1:12:49] Planner Chadwick (probable): um you know any delays that we experience are are you know as staff we try to move these projects

[1:12:56] Planner Chadwick (probable): projects as fast as as much as possible and we are balancing a number of different things and in fact

[1:13:04] Planner Chadwick (probable): the the suitable land analysis is bit is this opportunity to bring together all the data that

[1:13:09] Planner Chadwick (probable): we have been gathering for many many years and additional data so it's quite an exciting project

[1:13:15] Planner Chadwick (probable): and Gabriel is going to be the next community to so not only are they sort of test driving the

[1:13:22] Planner Chadwick (probable): or being the guinea pig, I guess, for the development of the methodology for the water balance.

[1:13:32] Planner Chadwick (probable): But they're also going to be the first real test of how suitable land analysis will be used.

[1:13:39] Planner Chadwick (probable): So there again, Denman doesn't have to be the first. Gabriel is going to kind of pave the way.

[1:13:44] Planner Chadwick (probable): um so one of the things that i have been looking at all the options that uh that were identified

[1:13:52] Planner Chadwick (probable): supported by the the ltc at the the meeting we had on february the 20th and it and what i really am

[1:14:00] Planner Chadwick (probable): trying to look at is how can we move forward um in the most efficient way possible on these

[1:14:05] Planner Chadwick (probable): on these options and so what i've done is i've gone through it and i've characterized them into

[1:14:10] Planner Chadwick (probable): to three categories one is um advance immediately as an as a minor project and that's i think come

[1:14:18] Planner Chadwick (probable): up in marlis's report to you and so that's where as staff we're recommending you just fire on with

[1:14:24] Planner Chadwick (probable): getting rid of that tup requirement um because of the way that we operate because of the the

[1:14:29] Planner Chadwick (probable): various pulls on our time if you can get two planners working on this um um in the way you

[1:14:36] Planner Chadwick (probable): you know, one in a very focused way,

[1:14:38] Planner Chadwick (probable): which would be Marlis moving forward with that TUP,

[1:14:40] Planner Chadwick (probable): removing that TUP thing,

[1:14:41] Planner Chadwick (probable): and me continuing to do the rest of the work,

[1:14:44] Planner Chadwick (probable): you're gonna move towards the finish line in parts,

[1:14:50] Planner Chadwick (probable): but I think more efficiently and faster.

[1:14:53] Planner Chadwick (probable): So I'm very much encouraging you

[1:14:56] Planner Chadwick (probable): to support the removal of the TUP requirement

[1:15:01] Planner Chadwick (probable): as a minor project.

[1:15:02] Planner Chadwick (probable): project. The other remaining options I'm characterizing, I'm putting into three different

[1:15:13] Planner Chadwick (probable): categories. One is land use amendments that require limited analysis. So those are things

[1:15:21] Planner Chadwick (probable): like, I'm going through my list here. Well, one thing is reformatting the land use zoning

[1:15:30] Planner Chadwick (probable): regulations, because if we don't do that, it's going to make this process terribly inefficient

[1:15:35] Planner Chadwick (probable): because it's a very, very awkward, awkward bylaw to work with. But, but, but, but these things

[1:15:45] Planner Chadwick (probable): include things like, you know, explicitly permitting alternative forms of housing,

[1:15:50] Planner Chadwick (probable): the legalizing of existing housing. We talked about that happening on a site-specific basis.

[1:15:55] Planner Chadwick (probable): I'm just giving you and making sure the vacation rental positions are restricted to what the LTC intended, B&B.

[1:16:04] Planner Chadwick (probable): So there's a variety of lists of things that are not, you know, can be done in a fairly straightforward way.

[1:16:12] Planner Chadwick (probable): And we don't need to discuss them. We can discuss these in more detail when I present them to you.

[1:16:18] Planner Chadwick (probable): The next category would be OCP amendments that require limited analysis.

[1:16:23] Planner Chadwick (probable): And so those ones are things like permitting the reduction of minimum parcel size to facilitate donation for non-profits, ensuring OCP support.

[1:16:40] Planner Chadwick (probable): I'm

[1:16:40] Trustee Graham: sorry, I missed that. Could you say that again?

[1:16:43] Planner Chadwick (probable): Permitting the reduction of parcel size to facilitate donation for non-profit organizations or government.

[1:16:52] Planner Chadwick (probable): um the things like um ensuring that ocp policies support home home-based uh assisted living tiny

[1:17:00] Planner Chadwick (probable): home villages etc so these are things that um you know support the variation but aren't necessarily

[1:17:06] Planner Chadwick (probable): like so uh and are fairly straightforward you know there's some of those minor amendments that

[1:17:12] Planner Chadwick (probable): the habc identified things like changing references to the village uh village to downtown

[1:17:18] Planner Chadwick (probable): town dem and those sort of technical things could be done um fairly straightforward and then the

[1:17:23] Planner Chadwick (probable): the bigger piece though is this um options related to um um increasing density like all out so i i

[1:17:33] Planner Chadwick (probable): don't know if you if you remember um well there's two things happening here well what we we are

[1:17:39] Planner Chadwick (probable): developing very we we have initiated our um our um engagement with the comox and are beginning to

[1:17:47] Planner Chadwick (probable): develop that relationship and they're very very great to work with and um we will be we we in

[1:17:54] Planner Chadwick (probable): we have provided them now with fifteen thousand dollars of um of capacity funding to engage in

[1:18:01] Planner Chadwick (probable): this process um now i will point out to you that um it's it's important for us um just from a

[1:18:09] Planner Chadwick (probable): reconciliation point of view but it's also important um because the province has been

[1:18:16] Planner Chadwick (probable): demonstrating to us by sending things back like the conservancy plan and um other bylaws where

[1:18:25] Planner Chadwick (probable): they have not felt like we've done the right kind of engagement now i don't know that they know what

[1:18:30] Planner Chadwick (probable): that is and i think they're wanting us to figure it out and we have a real opportunity here with

[1:18:36] Planner Chadwick (probable): the comox both on denman and on hornby and with this project like i said we've met with them um

[1:18:42] Planner Chadwick (probable): They're great to work with. I think there's going to be a really great working relationship.

[1:18:47] Planner Chadwick (probable): And the thing that I have been discussing with them is mostly around, again, it sort of comes into this sort of suitable land question, right?

[1:19:01] Planner Chadwick (probable): Right. For them, their interests are that they've expressed are, you know, in in protection of their heritage sites and and and and environmental protection.

[1:19:14] Planner Chadwick (probable): Right. So the suitable land analysis, we have all the data that can help to inform the environmental protection point perspective and the water perspective and other perspectives.

[1:19:25] Planner Chadwick (probable): And, you know, they're interested in the protection of their cultural heritage sites. So that is potentially another layer to look at when looking at increasing density.

[1:19:39] Planner Chadwick (probable): So, an increasing density, which is basically ADUs just expanding the permissions outright.

[1:19:50] Planner Chadwick (probable): Salt Spring tried it, and they got pushback from one of the nations in a very strong way.

[1:19:59] Planner Chadwick (probable): So, we started off with this relationship with COMACS.

[1:20:03] Planner Chadwick (probable): We want to make sure that we do this appropriately, like, and well with them.

[1:20:08] Planner Chadwick (probable): So the pieces around how far do we expand the permissions for additional dwelling units and secondary suites, that's the stuff that's going to take the work.

[1:20:26] Planner Chadwick (probable): And so I think we shouldn't hold back the other work because we're going to have to do more detailed work on that piece.

[1:20:35] Planner Chadwick (probable): so we should so that's what I'll be proposing with timelines for you moving

[1:20:41] Planner Chadwick (probable): forward on the other work and continuing this work so this is so the work won't

[1:20:45] Planner Chadwick (probable): be stopping it'll just be continue it just means that we might not get to the

[1:20:49] Planner Chadwick (probable): bylaws as fast as with the other pieces so that's the gist of of what I want to

[1:20:54] Planner Chadwick (probable): I'll be presenting to you at the next meeting that we you know if the special

[1:21:00] Planner Chadwick (probable): meeting when we get there so you'll be able to see it written down and laid out

[1:21:05] Planner Chadwick (probable): and then we can have a focused discussion on that proposed approach.

[1:21:14] Planner Chadwick (probable): So, yeah, that's kind of the gist of where I'm at with things.

[1:21:19] Planner Chadwick (probable): I also wanted to just identify that the Trust Council did approve $15,000 for this next phase,

[1:21:32] Planner Chadwick (probable): which should be sufficient given that we we have we were able to forward last

[1:21:39] Planner Chadwick (probable): budgets remaining of last budget last year's budget to the Comox so they the

[1:21:45] Planner Chadwick (probable): First Nations engagement piece will be will be funded well funded so we've got

[1:21:50] Planner Chadwick (probable): we've got the remaining for legal review public engagement and and other things

[1:21:58] Voice 9: okay thank you trustees any questions does this work for you guys having an electronic meeting

[1:22:07] Trustee Borthwick: yeah i mean i'd certainly i want to get the ball rolling on this there's a lot of appetite for that

[1:22:13] Trustee Borthwick: and i think uh you know i appreciate that you you're in high demand um planner chadwick and

[1:22:19] Trustee Borthwick: i yeah i appreciate that uh and yeah i think an extra meeting is uh great if we get that

[1:22:27] Trustee Borthwick: rolling before our our next ltc meeting that would be fantastic would

[1:22:31] Trustee Graham: you agree thank you

[1:22:33] Trustee Graham: thank you um can we meet earlier than may it sounds like you're almost ready can we look at

[1:22:41] Trustee Graham: something towards the end of april just to move things a little faster that's just a question

[1:22:46] Trustee Graham: that you can ponder um i have another question i have a number of questions uh what is a denman

[1:22:52] Trustee Graham: Island Housing Action Plan. Can you just give me Nicole's notes on that, please?

[1:23:00] Planner Chadwick (probable): There it is. So what I've done is all of the options that have come out of the HAPC's work

[1:23:14] Planner Chadwick (probable): and the conversation that we had on February 20th, I've put into one, two, three, four, five,

[1:23:24] Planner Chadwick (probable): five, six, seven. I've identified eight objectives. The objectives speak to things that are both

[1:23:35] Planner Chadwick (probable): with inside this project and outside of this project. So updating of information to inform

[1:23:41] Planner Chadwick (probable): housing project, that is being done. There's needs assessment that's being done. We got water

[1:23:48] Planner Chadwick (probable): balance assessment on that. And that's, you know, here it says awaiting for a bit, you know,

[1:23:53] Planner Chadwick (probable): funding allocation um we've got consider first nations interest in in land use decision making

[1:23:59] Planner Chadwick (probable): um the increased housing options is the bulk of this project and all of all of the things that are

[1:24:05] Planner Chadwick (probable): um basically a checklist of all of the things are included in there um we've got minimized

[1:24:12] Planner Chadwick (probable): uh environmental impact on on on land use that's all land use as well so that's all included in

[1:24:17] Planner Chadwick (probable): this project i've included implement affordable affordability measures and that really speaks

[1:24:23] Planner Chadwick (probable): to the housing agreements piece and i will say i've had some further conversations with folks

[1:24:29] Planner Chadwick (probable): and um it is something that i am exploring on my end um um you know the ability for us to um

[1:24:39] Planner Chadwick (probable): i'm exploring that ability for us to administer housing agreements for um for adus because because

[1:24:45] Planner Chadwick (probable): Because I know it's a significant interest for Denman, but it's a significant interest for other islands as well.

[1:24:52] Planner Chadwick (probable): It's come up with the Gabriola housing project as well.

[1:24:57] Planner Chadwick (probable): I've got to provide education and engagement on building cost options and environmental alternatives.

[1:25:04] Planner Chadwick (probable): Now, those are, again, things that we can't do within the scope of this project, but we don't want to lose them.

[1:25:09] Planner Chadwick (probable): And then the last one here is advocate for support for infrastructure needs.

[1:25:13] Planner Chadwick (probable): Again, those are things we don't want to lose, like advocating for CVRDs and the province's support for cisterns purchase, for example.

[1:25:25] Planner Chadwick (probable): Again, CRD has a good program.

[1:25:27] Planner Chadwick (probable): So there's things that, you know, we don't want to lose those good things.

[1:25:31] Planner Chadwick (probable): And so it's just an opportunity to capture it all on a page.

[1:25:36] Planner Chadwick (probable): So that's what we got.

[1:25:37] Planner Chadwick (probable): And if you want more than a page, I'll give you the page at our meeting, and then you can tell me if you want more.

[1:25:46] Trustee Graham: Perfect. Thank you for that. That's what I was hoping it was going to be.

[1:25:50] Trustee Graham: So we're not looking at asking our community if we need more housing. We already know that, obviously.

[1:25:56] Planner Chadwick (probable): No, we already know that. Yeah, we've

[1:25:57] Trustee Graham: been through all that.

[1:25:58] Trustee Graham: We're not going to go backwards, and I appreciate your clarification on that.

[1:26:01] Trustee Graham: Yeah,

[1:26:02] Planner Chadwick (probable): really, it's ability to focus on implementation and it recognizes that, like, getting to having the housing in the ground, again, the bylaws aren't going to take you there. It's everything else, right? So acknowledging that. And then I think some of this stuff has to be done on a trust-wide level. Some can be done, you know, working with the regional district. But if it's not captured, then it's not necessarily going to be done.

[1:26:29] Planner Chadwick (probable): I

[1:26:31] Trustee Graham: appreciate that. One other final question. The idea of looking at temporary use permits as a minor project, I don't see the requirement.

[1:26:41] Trustee Graham: department, this is, to me, our community has spoken in great volumes through the various

[1:26:52] Trustee Graham: consultant reports we've had, through the work of the AJPC, and including the work that, or

[1:26:59] Trustee Graham: actually the feedback that Sam and I got at our very well-intended open house. We have 5% of our

[1:27:04] Trustee Graham: community at the back hall. Nobody said, well, I think this TUP thing, we should think about this.

[1:27:12] Trustee Graham: Everyone that I've spoken to, including those of us that were responsible for it in the first place,

[1:27:18] Trustee Graham: have said it was inappropriate and we shouldn't have done it and let's just get rid of it.

[1:27:22] Trustee Graham: So to me, in my simple mind, a motion presented to the local trust committee and voted on can deal with the T&P.

[1:27:31] Trustee Graham: Bang, it's done. We can do that.

[1:27:32] Trustee Graham: I don't really understand why it was considered as a minor project.

[1:27:37] Trustee Graham: To me, a

[1:27:38] Trustee Graham: minor project is a pretty big deal, even though it's got a limited budget.

[1:27:42] Trustee Graham: it's still a process so perhaps you could explain to me why that was considered as yeah

[1:27:48] Planner Chadwick (probable): it's it's

[1:27:49] Planner Chadwick (probable): all about staff resourcing so um that uh so there there is um there is there are there's a lot of in

[1:27:59] Planner Chadwick (probable): within the ocp that would need to be changed and there are things within the lub that would need

[1:28:06] Planner Chadwick (probable): to be changed so it's about taking just taking it through the process of like just getting it

[1:28:11] Planner Chadwick (probable): changed like i mean essentially i think um i think it could be done a lot faster than uh what's been

[1:28:17] Planner Chadwick (probable): identified um because a lot of the background work has been done so um one of the things that we were

[1:28:24] Planner Chadwick (probable): so as part of the regional planning team looking at how we do housing projects one of the things

[1:28:30] Planner Chadwick (probable): that we've looked at is that we can we can expedite a lot of the most important pieces

[1:28:36] Planner Chadwick (probable): places um by having them done by the island planner and so the island planner can move

[1:28:41] Planner Chadwick (probable): them through the process get it done while the other analysis and everything is happening just

[1:28:46] Planner Chadwick (probable): get just get them out of the way and you know what if you get that one done fast we can pop another

[1:28:51] Planner Chadwick (probable): one onto marlis's plate if that's what you want to do you know like let's just get it done like

[1:28:57] Planner Chadwick (probable): let's just move through these things and we you know um well we'll be talking to north pender um

[1:29:02] Planner Chadwick (probable): And, you know, North Penn, and that's it. Like, once islands have identified, and same with Gabriela, once they've identified what their priorities are in terms of housing, we can say, like, we don't have to do it all in one piece, and then two years later, we have everything in a nice package.

[1:29:19] Planner Chadwick (probable): We can pop a bunch of them off and work on the ones that'll take a little bit longer.

[1:29:24] Planner Chadwick (probable): So really, that's what it comes down to.

[1:29:26] Planner Chadwick (probable): And in this case, it's like, you know, if you want the TUP requirement to be removed by the end of this year, then that's the way to do it.

[1:29:36] Trustee Graham: Thank you.

[1:29:39] Trustee Graham: Got it.

[1:29:39] Trustee Graham: I appreciate that.

[1:29:44] Trustee Graham: Nope.

[1:29:45] Voice 9: David has said what I was thinking.

[1:29:51] Voice 9: So timing, meaning timing, can, can the, if they do the motion and just say as soon as

[1:29:59] Voice 9: possible whether

[1:30:00] Voice 9: identifying me kill is that enough for staff to sort of figure it out certainly

[1:30:07] Planner Chadwick (probable): yeah i need to

[1:30:08] Planner Chadwick (probable): look at my calendar i've got you know pretty full up so i'll i'll see what can what can work for

[1:30:15] Planner Chadwick (probable): sure yeah

[1:30:15] Voice 9: and look at my calendar too please because it's doing the same thing um do we want

[1:30:24] Trustee Graham: to have any questions i move okay that the denver local trust committee direct staff to schedule a

[1:30:31] Trustee Graham: special meeting as soon as possible via zoom to review a draft diamond island housing action plan

[1:30:38] Trustee Graham: and process options related to the drafting of bylaws for the denman island's housing review

[1:30:44] Trustee Graham: project that could pay for the discussion call the question all in favor that carries

[1:30:51] Voice 9: thanks plan check thank you

[1:30:53] Voice 7: did stout just say that

[1:30:55] Voice 7: there will be no bylaws other than possibly removing tup this year is that what i just heard

[1:31:01] Voice 8: i

[1:31:02] Voice 10: didn't hear that

[1:31:02] Voice 8: staff

[1:31:03] Voice 7: said by doing the tup that that way there would be something produced

[1:31:08] Voice 7: this year we're

[1:31:10] Voice 9: just going to move as quickly as we can i i think the answers to that question come

[1:31:14] Voice 9: in a special meeting but planet chadwick actually has a timeline and a process i

[1:31:20] Voice 8: thought that was

[1:31:21] Voice 8: coming in february special meeting may

[1:31:24] Voice 9: special meeting yes all special no did you want to

[1:31:30] Voice 9: a motion to vote to you please yes

[1:31:32] Trustee Graham: but i'm not i haven't written it out yet but i am curious to

[1:31:36] Trustee Graham: know anybody knows when we might be able to sit down with kohar and just chat about this thing

[1:31:44] Trustee Graham: that we're doing that seems to have taken on a life of its own but i think if we've been able

[1:31:48] Trustee Graham: to have had an early consultation which was part of the plan from day one and we haven't been able

[1:31:53] Trustee Graham: to do that it's been very frustrating to me but i know that trustee worthwick and i am i've seen

[1:32:00] Trustee Graham: signature model. We love this account. And just get a sense as to how serious they want to look

[1:32:07] Trustee Graham: at our adding accessory dwelling units to private land. I just don't see how it's a huge deal.

[1:32:14] Trustee Graham: Anyway, that's it. Yeah,

[1:32:19] Planner Chadwick (probable): thank you through the chair. So working with nations, as you know,

[1:32:24] Planner Chadwick (probable): It's a very sensitive area, and we had a really great meeting on island with them, and this was specifically to do with Comos Ranch, but it was a lot to do with relationship building.

[1:32:43] Planner Chadwick (probable): building. And I think with the number of nations up the up the coast, I mean, they're trying to

[1:32:51] Planner Chadwick (probable): figure out, I mean, they have some very clear interests, and they're trying to figure out how

[1:32:55] Planner Chadwick (probable): their interests, how they connect with our processes. And so that's where it's useful to

[1:33:01] Planner Chadwick (probable): start with, you know, we found in a number of cases, it's useful to start with staff to staff

[1:33:07] Planner Chadwick (probable): um discussion um before moving to the um uh sort of the political level so um you know and we're

[1:33:15] Planner Chadwick (probable): just we're learning and it's going to be different um it's going to be different as we move like our

[1:33:21] Planner Chadwick (probable): processes with the different nations are going to are probably are going to be different and we're

[1:33:25] Planner Chadwick (probable): we're just all learning in this process i have to say that i feel very optimistic about where we're

[1:33:30] Planner Chadwick (probable): going with comox um and it wouldn't it couldn't have happened any sooner than now um you know

[1:33:36] Planner Chadwick (probable): know we've been trying to initiate this conversation um early on and i'll also say an experience with

[1:33:41] Planner Chadwick (probable): sinemo with the ocp review um similarly they want to start with what their main interest is

[1:33:51] Planner Chadwick (probable): um so we need to listen to that and we need to start at that place um and that's how we start to

[1:33:58] Planner Chadwick (probable): to begin to have the conversations about what our processes look like what their processes look like

[1:34:03] Planner Chadwick (probable): and how we can start to engage more fully in some of the other projects and this is something that

[1:34:09] Planner Chadwick (probable): um you know i don't i don't know that the province really understands how it all comes

[1:34:14] Planner Chadwick (probable): together like i'd mentioned before too so we're learning we're figuring it out and um like i said

[1:34:20] Planner Chadwick (probable): in the case of comox i think i think i think it's going to be good but we have to be we have to do

[1:34:26] Planner Chadwick (probable): this um in a very mindful way and and i feel like that's what we're doing and um um at some point

[1:34:33] Planner Chadwick (probable): there will be the opportunity um for everybody to sit down together um we just haven't gotten

[1:34:39] Planner Chadwick (probable): there because we're just at this point working through logistics like logistical things so

[1:34:44] Planner Chadwick (probable): that's that's kind of what my feeling is at this point marlis might have some other things to share

[1:34:50] Planner Chadwick (probable): as well because she's she's also been engaged thank you thank

[1:34:58] Voice 10: you to share i don't have anything

[1:34:59] Voice 6: to share but like i said before i'll follow up with renee because she's been

[1:35:03] Voice 10: working on that

[1:35:08] Voice 10: um addressing this to you just by default and i know that that

[1:35:15] Trustee Borthwick: uh director freighter has been

[1:35:17] Trustee Borthwick: sort of spearheading this and i and i know that you guys have met with them uh recently on island

[1:35:23] Trustee Borthwick: and i'm thrilled that those parts are working well for you guys and that that's moving forward

[1:35:28] Trustee Borthwick: forward. I have to admit that this is not you, Marissa. I'm extremely frustrated. And

[1:35:42] I understand that there's policies

[1:35:45] Trustee Borthwick: and logistics needs to get worked through. To me, being

[1:35:50] Trustee Borthwick: being mindful, coming from when we were addressing from a political standpoint, if you've been,

[1:36:00] Trustee Borthwick: not even political, just basic respect, if you're trying to be

[1:36:03] Trustee Borthwick: mindful of directing and

[1:36:05] Trustee Borthwick: addressing a sovereign group, David and I, in our own very limited capacity, have been chosen

[1:36:15] Trustee Borthwick: and as leaders within this community very in a very specific lens um and we have not had the

[1:36:23] Trustee Borthwick: opportunity we have not been i have not felt supported in connecting with the leaders of that

[1:36:31] Trustee Borthwick: community which doesn't need to be on a specific topic so it doesn't need to be about we don't need

[1:36:37] Trustee Borthwick: to have identified their agenda they can identify the agenda to us our our role as as the political

[1:36:45] Trustee Borthwick: element in this organization is to set the course and we can do that we have the tools we are in

[1:36:53] Trustee Borthwick: fact the only people who can and should be doing that and to not have had an opportunity to sit

[1:36:59] Trustee Borthwick: down and even just be introduced personally to to this this group that is incredibly important

[1:37:06] Trustee Borthwick: uh to to me and to the land here and to our community is really frustrating and I and I

[1:37:13] Trustee Borthwick: apologize this because this frustration is not directed at you and I said that's not the thing

[1:37:18] Trustee Borthwick: here and I totally respect that you you're coming at this from through a different side of the

[1:37:22] Trustee Borthwick: process my my frustration and part of this too is we've only just had Marlis join our our you know

[1:37:29] Trustee Borthwick: specific thing you've only just had sort of sufficient resources given to this ltc to to

[1:37:37] Trustee Borthwick: sort of engage with the work and i'm extremely grateful for marvis's work because i keep throwing

[1:37:42] Trustee Borthwick: her emails about all sorts of stuff and she's fantastic so i'm really glad to have those

[1:37:47] Trustee Borthwick: resources i am frustrated at higher levels that that these relationships have not been fostered

[1:37:56] Trustee Borthwick: because to me if and i know i'm not even gonna i'm not gonna get to a point of speaking on behalf of

[1:38:03] Trustee Borthwick: anybody else i would find it very disrespectful though uh to not have that met with with the

[1:38:08] Trustee Borthwick: people who are supposed to be steering the ship on the other side and i understand that you guys

[1:38:12] Trustee Borthwick: have got a lot of work to get through and there's a ton of stuff and i absolutely want to do this in

[1:38:16] Trustee Borthwick: a way that works for the nations absolutely that's not in question if they've got a preference for

[1:38:22] Trustee Borthwick: how they want to do business, that's absolutely him. What I'm seeing is that I have not had

[1:38:26] Trustee Borthwick: any opportunity to address them directly or even just say hello. And I know peripherally,

[1:38:35] Trustee Borthwick: I work with one of the counselors for the Bain Sound Eco Forum. She's also on the steering

[1:38:41] Trustee Borthwick: committee with me. She has said that they would receive us. So I have got a lot of hats

[1:38:50] Trustee Borthwick: um and hold myself responsible for this as well but i'd also be sort of i am a junior in this

[1:39:01] Trustee Borthwick: life and in this world and i want to make sure that i'm doing things correctly and i don't want

[1:39:05] Trustee Borthwick: to be stepping on toes i don't want to be brash and imposing but also uh if if the onus is on

[1:39:13] Trustee Borthwick: us to to just go over and start making those connections like i'll do that um what i have

[1:39:20] Trustee Borthwick: had been told is you know that we're waiting and we're going through this process and that there's

[1:39:24] Trustee Borthwick: this thing going on and i've tried to be patient with it but it frankly i'm getting very frustrated

[1:39:28] Trustee Borthwick: and i i'm i'm really glad that you guys are having a really good formative thing and i also really

[1:39:32] Trustee Borthwick: respect that that director freighter has been wearing four or five more hats than she ought

[1:39:37] Trustee Borthwick: to recently and that this is this is what happens when that happens um and i'm struggling with with

[1:39:48] Trustee Borthwick: with that being the paradigm that we're existing in.

[1:39:52] Trustee Borthwick: I don't really have anything

[1:39:53] Trustee Borthwick: that I necessarily need to hear back to that.

[1:39:55] Trustee Borthwick: And I don't need to be implicated or any of those things.

[1:39:58] Trustee Borthwick: I'm just need to express that this is what's going on.

[1:40:04] Trustee Borthwick: Yeah.

[1:40:05] Voice 11: Michael, go ahead.

[1:40:07] Planner Chadwick (probable): Yeah, I can totally understand your frustration, Sam.

[1:40:11] Planner Chadwick (probable): And I definitely don't want you to feel

[1:40:14] Planner Chadwick (probable): like you're being held back in this process.

[1:40:15] Planner Chadwick (probable): And so, what comes to mind for me,

[1:40:18] Planner Chadwick (probable): like you know my first question to you is how can we help to facilitate this for you and the next

[1:40:24] Planner Chadwick (probable): and and I do and I have an option I can follow up with an option so I'm I'm I'm open to hearing what

[1:40:30] Planner Chadwick (probable): would work for you I'll um for the um we we we sort of got to a bit of this place with um the

[1:40:37] Planner Chadwick (probable): with Gabriola um in that uh um um trustee one of the trustees was trying to trying to make the

[1:40:47] Planner Chadwick (probable): connections and trying to do the things and um and then um and just you know staff trying to figure

[1:40:54] Planner Chadwick (probable): out how to do it as well so so finally what we what we had that what we what we had recommended

[1:41:01] Planner Chadwick (probable): them to do and it worked out very well was just to uh to pass a resolution um to or for staff to

[1:41:09] Planner Chadwick (probable): organize a meeting with um with uh trustees and uh and staff and shename or um i guess in this case

[1:41:17] Planner Chadwick (probable): in that case it was shenamook leadership and staff um by x state um so i would suggest that that

[1:41:26] Planner Chadwick (probable): would be a way to um you know to get us to help you to facilitate i think what i'm hearing you

[1:41:33] Planner Chadwick (probable): need um is there anything else or is there is there an alter is there something else that you

[1:41:39] Planner Chadwick (probable): you may that would help well i'm seeing marvis

[1:41:42] Voice 10: is is

[1:41:43] Trustee Borthwick: mouthing things so

[1:41:45] Voice 6: through the chair that's

[1:41:47] Voice 6: been done at the last meeting the resolution was passed there's some budget allocated and

[1:41:52] Voice 6: we're working on it i just don't have the update from renee she's the one that's facilitating it

[1:41:56] Voice 6: and i will yeah

[1:41:58] Trustee Borthwick: and i and i really want to um sort of clarify to you like nurse i i uh

[1:42:06] Trustee Borthwick: you were the one who was talking before and and so that sort of oh yeah totally dialogue between

[1:42:11] Trustee Borthwick: between us but but it's uh RPM knows I think how how I feel about this and it's um that's sort of

[1:42:25] Trustee Borthwick: where that that frustration is coming for me that even in the last meeting you know making that

[1:42:30] Trustee Borthwick: motion doing that sort of stuff I had hoped that this would be and as you say we're all learning

[1:42:35] how to do

[1:42:35] Trustee Borthwick: this stuff but to me a meeting between leaders even just as a very in like no like

[1:42:42] Trustee Borthwick: business to be done should be de rigueur like that's that's how you establish good relationships

[1:42:49] Trustee Borthwick: if you just you formally you come forward you say hey this is my name i'm grateful to be here and to

[1:42:54] Trustee Borthwick: meet you how can i be of service to you as well because they are also the community that we are

[1:42:59] Trustee Borthwick: in service of and to me that's how this ought to go forward um anyways i don't want to dwell on this

[1:43:05] Trustee Borthwick: any further yeah but i and i appreciate it thank you marios for for sort of bringing up that we've

[1:43:09] Trustee Borthwick: got that sort of in the works i would love to hear when that is going to happen and i don't expect

[1:43:15] Trustee Borthwick: you to have an answer but i look forward to it well one thing i could suggest is early june we

[1:43:20] have that joint meeting with regional

[1:43:22] Voice 9: district which tends to be like a two-hour morning meeting

[1:43:26] Voice 9: maybe in the afternoon it might be because i'm assuming the co-ops will be involved in that

[1:43:31] Voice 9: meeting and it might be a logical gathering

[1:43:34] Trustee Borthwick: time potentially i mean i definitely would defer to the

[1:43:37] Trustee Borthwick: nation in setting the date um but i will make myself available whatever date they choose

[1:43:44] Trustee Borthwick: there's no question okay so yeah gentlemen

[1:43:48] Planner Chadwick (probable): trustees have been asking

[1:43:49] Voice 7: for this for over a year

[1:43:51] Voice 10: yes it's

[1:43:53] Voice 7: frustrating for the

[1:43:54] Voice 8: community as well that this is delaying our project

[1:44:00] Voice 9: okay thank you kind of chat um you have some marching orders

[1:44:06] Voice 9: uh look forward to the uh as soon as possible meeting all right um so moving on uh we have

[1:44:16] uh local trust committee project prioritization uh report that's page

[1:44:24] Voice 10: 23 to 28 um

[1:44:31] Voice 6: so this report outlines the seven projects that the ltc has on its work program as

[1:44:40] Voice 6: possible minor projects the LTC can select any one of these projects or another project

[1:44:46] Voice 6: to be a minor project because as we discussed last meeting there is some space now that the

[1:44:52] Voice 6: farm regulations review project has moved on the bylaws are forwarded to the minister

[1:44:56] Voice 6: so they're in review at that stage the LTC is being asked to review these potential projects

[1:45:03] Voice 6: we confirm one minor project priority for the 2004-2005 fiscal year, as well as clarify the scope and objectives of the project that's chosen.

[1:45:14] Voice 6: At the February meeting, so the last meeting, the LTC discussed the importance of the DPA-4, the Streams, Lakes, and Wetlands DPA, and considered whether it needs to be reviewed.

[1:45:27] Voice 6: There was a motion that was passed requesting staff to provide review and analysis of DPA-4.

[1:45:33] Voice 6: And after review of the motion, the request appears more suitable as a minor project.

[1:45:39] Voice 6: It would require a significant amount of staff time, and typically the fuel items are

[1:45:45] Voice 6: things that can be done really quickly, two hours.

[1:45:49] Voice 6: As a minor project, the LTC would have the ability to provide the scope and objectives

[1:45:54] Voice 6: as well as clear deliverables if that was the project that was chosen.

[1:46:00] Voice 6: The list of potential projects are the Subdivision Regulations Review Project, DAI By-law Review

[1:46:08] Voice 6: Project, which would likely be most suitable after this housing review project because

[1:46:13] Voice 6: it could require it might be a little bit of a course to do the dai review now uh there's the

[1:46:21] Voice 6: land use bylaw map amendment project which is related to a small map amendment with the

[1:46:28] Voice 6: farm regulations review projects there's the development permit area number four review project

[1:46:35] Voice 6: tups for short-term vacation rentals was on the list uh guest accommodation review project

[1:46:43] Voice 6: which could get included in the housing review project.

[1:46:47] Voice 6: There was some amendments to the land use file

[1:46:49] Voice 6: that was discussed at last meeting,

[1:46:52] Voice 6: and then a housing-related TUP review project.

[1:46:57] Voice 6: And so staff is recommending that the LTC

[1:46:59] Voice 6: choose the housing-related TUP review project.

[1:47:05] Voice 6: The VIU report and the HAPC both recommended

[1:47:09] Voice 6: that TUP regulations related

[1:47:11] Voice 6: related to the secondary dwelling units be reviewed and removed. TUPs are temporary,

[1:47:17] Voice 6: do not provide long-term housing solutions, and the owner's application process, as we

[1:47:24] Voice 6: know, can discourage property owners if it bears little uptake in the whole 12 years.

[1:47:34] Voice 6: So working in conjunction with the project lead, so with Planner Chadwick, there's an

[1:47:39] Voice 6: opportunity to advance a really small and important piece of the work ahead of the major project so

[1:47:45] Voice 6: like Marissa was saying it's something that could be done very quickly uh there's not like as you

[1:47:50] Voice 6: said there's maybe not a

[1:47:51] Voice 6: lot of analysis that needs to come but there

[1:47:54] Voice 6: is still with amending

[1:47:56] Voice 6: OCPs and LUVs there is still a process and a way that we need to do it so there is a bit of work

[1:48:03] Voice 6: there but it's not a lot it's suitable to a minor project um so that's that's an option that's

[1:48:11] Voice 6: available otherwise i think it would just be wrapped in the larger housing review project

[1:48:15] Voice 6: and so we're not going to see as a immediate change okay

[1:48:21] Trustee Graham: that was wonderful um i prepared to

[1:48:27] Trustee Graham: to advance one of those as a minor project.

[1:48:30] Trustee Graham: And I'll put the motion up and see if it's simple.

[1:48:35] Trustee Graham: Sorry, Vicki, I don't, I'll just do it, I'll say it slowly.

[1:48:40] Trustee Graham: I move that the Denman Local Trust Committee

[1:48:43] Trustee Graham: request that to remove the requirement

[1:48:49] Trustee Graham: for a temporary experiment in section five, area two

[1:48:58] Trustee Graham: of the land use file and in any official

[1:49:04] Voice 10: community plan records

[1:49:12] Trustee Graham: i've done a quick scan of our lub that's the section which defines the temporary use permit

[1:49:19] Trustee Graham: explains where it's used and it's not in the definitions so and then i don't know where it

[1:49:27] Trustee Graham: would show up in the ocp there'll be a policy someplace and uh if this can expedite this

[1:49:33] Trustee Graham: particular part of our housing review that would just thank you for the discussion all the other

[1:49:44] um topics are worthy um but this is our focus right

[1:49:50] Trustee Graham: now and i think we just need to stay

[1:49:52] Trustee Graham: totally focused on this housing review um that's why i ran that's why i want to finish my attorney

[1:49:58] Trustee Graham: and with that completed so um yeah no more comments thank you um

[1:50:05] Trustee Borthwick: yeah similarly i think

[1:50:06] Trustee Borthwick: we need to stay focused on the housing question um i you know from from what planner chadwick

[1:50:13] Trustee Borthwick: was saying before a big part of the work for this is is that uh you know going through and

[1:50:20] Trustee Borthwick: updating the language and making those changes um i would be hopeful that that trustee graham's

[1:50:27] Trustee Borthwick: sort of recommendations there and specificity is is helpful in sort of guiding that process

[1:50:33] Trustee Borthwick: i i would hope that uh this is not uh uh quite in i would hope that this could be done faster

[1:50:43] Trustee Borthwick: than the example timeline and the agenda um you know i i would hope that that would be something

[1:50:50] Trustee Borthwick: that we could move on quite quickly it seems to me it's fairly straightforward i as my understand it

[1:50:54] Trustee Borthwick: the the decision to adopt the tp was a political decision made by the trustees at the time and

[1:51:02] Trustee Borthwick: removing it should to my mind likewise be a political decision and not something that's

[1:51:07] Trustee Borthwick: terribly controversial uh in terms of um broader implications so that would be my

[1:51:13] Trustee Borthwick: through

[1:51:14] Voice 6: the chair i think that that's yeah i guess entirely that was a very generous

[1:51:19] Voice 6: and made you know because they can get held up at the ministry level so that's sort of including

[1:51:24] Voice 6: I will come back at the next meeting with a project charter, even though it is very clear what you want to have done, we do just have to do that sort of formality piece, but that won't, you know, actually I could probably come back at the May meeting and just get the approval of the project charter.

[1:51:42] Voice 11: Fantastic.

[1:51:43] Voice 6: We'd love to give it a proof.

[1:51:45] Trustee Graham: The June meeting.

[1:51:46] Trustee Graham: May.

[1:51:47] Trustee Graham: May.

[1:51:57] Voice 9: oh

[1:51:57] Planner Chadwick (probable): yeah i think it was just if i heard correctly i was going to suggest it could come it could

[1:52:01] Planner Chadwick (probable): come back at the special meeting and

[1:52:04] Trustee Borthwick: then yeah that's what um

[1:52:07] Trustee Graham: it's my crappy hearing i didn't hear me i'm sorry okay so call

[1:52:12] Voice 9: the question all

[1:52:13] Voice 9: all in favor? That carries. Do you want to flag it number two so it's on the radar? No, no, that's okay.

[1:52:26] Voice 9: Okay, so we do have a break schedule. So if you want to take 20 minutes, 30 minutes, what's the reference?

[1:52:36] Voice 9: Wait a minute, this is fine for me.

[1:52:38] Voice 9: All right, so we will return at,

[1:52:43] Voice 10: say, 1215?

[1:52:45] Voice 10: Sure.

[1:52:46] Voice 10: If that works for you.

[1:52:47] Voice 10: Sounds great.

[1:52:48] Voice 10: Thank you.

[1:52:49] Voice 10: All right, let's move on.

[2:15:07] Voice 9: We left off 10.1, which is email, regarding, so, so frustrating. Is there any sort of, we've dealt with this quite a bit. Is there some more that we need to sort of be doing?

[2:15:30] Voice 9: doing.

[2:15:30] Trustee Graham: Arlene wants, thinks this is something that Trust Council could do on the, but Trust Council doesn't take on, and it's frustrating that we've asked the province, we've asked BC

[2:15:45] Trustee Graham: Parish to consider just looking at supplying hardly with their own ferry from Bucky Bay, and they basically put it back to say that the agreement in the province wasn't allowing them to do that. So now we have to go to the Minister of Transportation

[2:16:00] Trustee Graham: Dave, honestly, we need to re-look at your service contract with BC Ferries regarding access for hornbeam.

[2:16:07] Trustee Graham: And that would be ideal for the FAC to do, but you guys aren't even meeting now.

[2:16:11] Voice 11: Yeah,

[2:16:12] Trustee Borthwick: and I mean, frankly, I honestly don't even think that there's willing at the FAC level to entertain that concept.

[2:16:23] Trustee Borthwick: I don't think anybody is really seriously going to entertain doing a separate ferry.

[2:16:28] Trustee Borthwick: um and i understand the frustration and also i i understand like that's a that's a trick there

[2:16:37] Trustee Borthwick: would be a massive renovation of at least two terminals to make that work

[2:16:41] Voice 11: um

[2:16:42] Trustee Borthwick: so there's there's

[2:16:44] Trustee Borthwick: you know components to that the the thing that i added the other part and having spoken briefly

[2:16:52] Trustee Borthwick: with arlene in between and i haven't responded to her yet that email but um you know one of the

[2:16:59] Trustee Borthwick: the the sort of the creeping thing in this that one you know is revealed in the numbers that she

[2:17:04] Trustee Borthwick: said which are you know is is that there is this creep and right now even even that are at the

[2:17:11] Trustee Borthwick: they see there is a um general assumption that the problems of cross island flow and

[2:17:24] Trustee Borthwick: and bunching and bottlenecking,

[2:17:27] Trustee Borthwick: the solution is just more capacity

[2:17:30] Trustee Borthwick: without recognizing that there's a degree

[2:17:32] Trustee Borthwick: to which increasing capacity is just going to increase use.

[2:17:37] Trustee Borthwick: And there is a cultural difference

[2:17:39] Trustee Borthwick: between Denman and Hornby where Hornby wants more traffic

[2:17:44] and Denman doesn't

[2:17:46] Trustee Borthwick: benefit from any of it.

[2:17:47] Trustee Borthwick: And frankly, doesn't see, hasn't seen a marked,

[2:17:50] Trustee Borthwick: like it has seen an increase,

[2:17:52] Trustee Borthwick: but not a marked increase but on the same level the same magnitude as for me and so and because

[2:18:00] Trustee Borthwick: we are like we are one of the worst serviced two of the worst service routes in the fleet

[2:18:06] Trustee Borthwick: um and consistently have been thus um it's you know we're feeling the brunt of that especially

[2:18:15] Trustee Borthwick: actually hard um it's challenging to figure out how like who will listen because BC fairs is does

[2:18:25] Trustee Borthwick: not seem to be in any way interested in in addressing it um it's not financially viable

[2:18:31] Trustee Borthwick: for them instead they would like to expand the main sound connector which is an insane thing to

[2:18:37] Trustee Borthwick: do um yeah increasing capacity is is to me is short-sighted because it has all of these impacts

[2:18:45] Trustee Borthwick: that Arlene is concerned about, we also do have to recognize that Hornby has a separate agenda

[2:18:51] Trustee Borthwick: and different, not all, Hornby is not a monolith, like there are people on Hornby who would love to

[2:18:56] Trustee Borthwick: see much less tourism, but there are people on Hornby whose livelihoods depend on that.

[2:19:01] Trustee Borthwick: And I know certainly the chair of the FAC, you know, is, you know, has expressed that concern

[2:19:07] Trustee Borthwick: of, you know, is it right for the Dem and LTC to dictate what's economically viable for another

[2:19:13] Trustee Borthwick: another island and my to which my answer is well probably not never not really like we shouldn't

[2:19:18] Trustee Borthwick: be saying you can do you can have this business so you can't have this business i think that we

[2:19:24] Trustee Borthwick: need to find a way as neighbors to work together and talk about it be like well maybe you can't

[2:19:29] Trustee Borthwick: have all of this business because you have to recognize that you do have this bottleneck which

[2:19:34] Trustee Borthwick: is our island and you might not feel the pain of that but we do um but it's it's about trying to

[2:19:40] Trustee Borthwick: foster that dialogue in a way that's useful and helpful and it's uh it's hugely challenging and

[2:19:45] Trustee Borthwick: especially with our FAC being suspended um there's a security issue with it a totally different FAC

[2:19:51] Trustee Borthwick: which wasn't ours um and and busy barriers not bringing those back into place even over zoom

[2:19:58] Trustee Borthwick: is very challenging and frustrating so um it makes it very difficult to have our one uh

[2:20:04] Trustee Borthwick: uh limited uh avenues of feedback be snuffed isn't that part of their license to operate

[2:20:13] i

[2:20:14] Trustee Borthwick: believe so have a and i think community yeah the commissioner's concerned it's not

[2:20:21] Trustee Borthwick: it's not appropriate for me to find out why i think that says

[2:20:29] Voice 10: the

[2:20:30] Voice 8: road between the two berries is an issue correct pretty much

[2:20:40] Voice 8: but one of the first things i did when i came here and saw the state of that road

[2:20:46] Voice 8: especially the beginning part of it well the whole thing is i contacted our ml josie osborne

[2:20:53] Voice 8: And I said, is this a BC book by a generation called BC Highways?

[2:21:01] Voice 8: Is this a BC Highway?

[2:21:02] Voice 8: And she looked at her assistant and said, yes, this is a BC Highway.

[2:21:08] Voice 8: And I said, well, you'd be like shocked at the condition of it.

[2:21:12] Voice 8: And especially, you know, where it's extremely dangerous for any...

[2:21:18] Voice 8: Well, I guess it's dangerous not for a car.

[2:21:21] Voice 8: we have to know how to drive it but it's in dangerous for the industry in order

[2:21:25] Voice 8: um and she said replied that yeah it is she asked me to take some pictures of it

[2:21:35] Voice 8: so she could pursue it and whatever and i didn't get around to that because i'm always in my car

[2:21:41] Voice 8: by myself um but it it it's a legend it's a thing that's in a highway one

[2:21:49] Trustee Borthwick: of the things

[2:21:50] Trustee Borthwick: One of the things I have heard about the hill in particular is that there, and this was sort of in connection with the Cross Island Trail stuff that CDRD is doing, part of the problem is that to re-engineer that road to a modern standard would require basically starting from scratch and would be an extensive rebuild.

[2:22:16] Trustee Borthwick: build. You'd have to completely redo it. The strong suspicion is that there are long

[2:22:25] Trustee Borthwick: pilings underneath that are part of the structure. If we

[2:22:30] Trustee Borthwick: pull any part of that thread, the whole

[2:22:34] Trustee Borthwick: thing will probably unravel. But also, we'd lose the hill entirely for probably a year

[2:22:41] Trustee Borthwick: which and

[2:22:42] Voice 8: i think you you pointed out is that um if you build it they will come so it's chicken

[2:22:48] Voice 8: in the egg thing yeah i

[2:22:50] Trustee Borthwick: mean we should we should do that that would be a great thing unfortunately

[2:22:53] Trustee Borthwick: also we've got there's there's it's not the only factor in the problem and yeah but i think

[2:23:01] Voice 9: one thing that could for your your fsc chair is we did have a joint meeting between

[2:23:06] Voice 9: between Denman and Hornby. So it's not just a Denman thing. We discussed it and it was

[2:23:11] Voice 9: above that ladder that we set. So it was written from a Denman perspective, it was a Denman

[2:23:20] Voice 9: and Hornby perspective. But I also think what the Minister has been doing in communities,

[2:23:25] Voice 9: he has been coming. So maybe the idea, I don't know necessarily if this is the body, but

[2:23:32] Voice 9: but invite the minister to the islands.

[2:23:35] Trustee Borthwick: I mean, I

[2:23:36] Voice 9: think there would be some real value

[2:23:38] Trustee Borthwick: in our two LTCs getting to talk with the minister

[2:23:44] Trustee Borthwick: because I don't see the change coming from BC Ferries.

[2:23:49] Trustee Borthwick: They are mandated to do it.

[2:23:51] Trustee Borthwick: And I don't know exactly what the perfect solution is there.

[2:23:55] Trustee Borthwick: I know that it's not expanding the Bain Sound Connector.

[2:23:58] Trustee Borthwick: um but i i there's there's stuff that needs to be done and we should do it in in a spirit of

[2:24:06] Trustee Borthwick: being cognizant of all of our community's needs um there are things that need to be done absolutely

[2:24:13] Trustee Borthwick: and i do not want to see just a blind increase of traffic because also i know for me is overwhelmed

[2:24:18] Trustee Borthwick: um so like i don't want to do that to them either um and i don't want to be a blind partner in in

[2:24:25] Trustee Borthwick: in expanding that impact on their island either.

[2:24:30] Trustee Borthwick: But I think it would be, yeah,

[2:24:32] Trustee Borthwick: there's potential for us, for our LTCs

[2:24:34] Trustee Borthwick: to meet with the minister.

[2:24:36] Trustee Borthwick: I think that would be incredibly valuable.

[2:24:38] Voice 9: So would you like me to email Barnaby?

[2:24:41] Voice 9: Is there an interest in a joint meeting with the minister?

[2:24:44] Voice 9: Yeah.

[2:24:45] Voice 9: Or even a meeting to let the minister come to the island.

[2:24:48] Voice 9: Absolutely.

[2:24:48] Voice 9: Which by default becomes a meeting.

[2:24:50] Voice 9: Yeah.

[2:24:51] Voice 9: I think that would be great.

[2:24:52] Voice 9: and based if they come back positive i

[2:24:58] Trustee Borthwick: can know better yeah yeah do you need do we need to make

[2:25:01] Trustee Borthwick: a directive for that or it'd be helpful yeah yeah yeah um

[2:25:06] Voice 6: are you proposing that that organize the

[2:25:10] Voice 6: meeting or you're going to first gauge it well i think i

[2:25:12] Voice 9: think i think it's appropriate to touch

[2:25:14] Voice 9: for me to touch base with me or i don't i don't expect that's that to do it's because i can do

[2:25:19] Voice 9: touch base with Juan Mico

[2:25:21] Voice 9: is this something that he would support

[2:25:23] Voice 9: and then based on their support

[2:25:25] Voice 9: then I could write a letter to the minister

[2:25:27] Voice 9: saying I

[2:25:28] Voice 11: don't think this

[2:25:28] Voice 9: needs to be a staff

[2:25:29] Voice 9: we can

[2:25:29] Voice 11: do this

[2:25:30] Voice 11: maybe they could initiate the letter

[2:25:33] Voice 11: yeah

[2:25:34] Voice 11: it's always us

[2:25:35] Voice 11: I don't mind

[2:25:39] Voice 11: being the man

[2:25:40] Voice 11: but I think

[2:25:43] Voice 11: I

[2:25:43] Voice 9: don't need

[2:25:46] Voice 9: directions

[2:25:46] Voice 9: in an email. And then what will happen is that it is based on positivity. Then I'll say to Tim

[2:25:52] Voice 9: Peters, the chair over there, well, why don't you guys send a letter? Maybe we'll jointly sign it

[2:25:56] Voice 9: or whatever. We'll wait on that. Okay. I have some marching orders. I'm going to be able to call

[2:26:03] Voice 9: back. All right. And so now she's, she sent her letter that she appreciates in response to her

[2:26:12] Voice 9: questions is that

[2:26:15] Trustee Borthwick: what the phone call i have responded initially okay i do need to do i need

[2:26:20] Trustee Borthwick: to follow up to her subsequent email to that uh i suspect that harley would appreciate uh some

[2:26:27] some communication from the ltc um i am open to do you want to do that let's talk about how that

[2:26:34] works but um that

[2:26:37] Trustee Graham: we've discussed it and that we're uh moving trying to have a meeting with

[2:26:41] Trustee Graham: the minister yeah

[2:26:42] Voice 9: and i think that very much is what what the theme was superior yeah

[2:26:46] Trustee Graham: minister

[2:26:47] Trustee Graham: fleming yeah okay

[2:26:50] Voice 9: let's let's let's see what we can do so change his mouth yeah this man

[2:26:59] Voice 9: so new business we have 11.1 intent for c2 to see funding application verbal update who's

[2:27:13] Voice 6: and i haven't heard back from anyone so i'm just proposing that we move on for now and then when

[2:27:21] Voice 6: our camera gets back to me but

[2:27:26] Voice 9: and just because we're naive what's the issue with community to

[2:27:31] Voice 6: to community.

[2:27:31] Voice 6: It's a funding pocket that is available.

[2:27:36] Voice 6: I think it was up to $10,000 and it's for community events

[2:27:40] Voice 6: or in the past it's been used for some events

[2:27:43] Voice 6: with First Nations, that kind of thing.

[2:27:47] Voice 10: So now I think I might be clear, maybe.

[2:27:52] Voice 10: Sure, I'm sorry,

[2:27:53] Voice 9: I didn't know if you had

[2:27:53] Voice 10: a question.

[2:27:55] Voice 9: Oh, oh, oh, Flannery Chadwick is just coming.

[2:27:58] Voice 9: Flannery Chadwick, do you have some insight as to C2C?

[2:28:04] Voice 9: You're muted.

[2:28:06] Voice 9: now you're not i

[2:28:08] Planner Chadwick (probable): just popped into the meeting um so i missed the gist of it but i think there's

[2:28:12] Planner Chadwick (probable): some questions about what ctc grant is well

[2:28:15] Voice 9: what we have what we have to do this is item 11.1

[2:28:18] Voice 9: that says intent for c2c funding application verbal update and we're trying to figure out

[2:28:22] Voice 9: who it is

[2:28:23] Trustee Borthwick: marlas has just told

[2:28:24] Voice 9: us that calls minutes on what it is we're wanting to know

[2:28:28] Voice 9: who's giving us the verbal briefing oh

[2:28:30] Planner Chadwick (probable): that that is a good point yeah yeah no it's not me

[2:28:34] Voice 9: I think, you know, going forward, probably when we do these agendas, we should attach a name to a responsibility.

[2:28:42] Voice 9: Yeah, that would slip by.

[2:28:44] Voice 9: So, okay.

[2:28:45] Voice 9: Do you

[2:28:45] Voice 5: want to move this to the next meeting?

[2:28:47] Voice 9: I think we'll have to defer to the next meeting, obviously, because we don't have a speaker.

[2:28:51] Voice 9: Thank you.

[2:28:53] Voice 9: All right, so staff reports.

[2:28:55] Voice 9: Short-term vacation rental enforcement policy, which I'm assuming is Mr. Dingman, and I don't see him here.

[2:29:03] Voice 9: we are a little we

[2:29:05] Trustee Borthwick: are at it are we

[2:29:06] Trustee Borthwick: I can

[2:29:08] Planner Chadwick (probable): go I can go get him I can go see if he's available

[2:29:12] Voice 9: okay thank you

[2:29:13] Voice 9: He

[2:29:14] Voice 10: had to nurse it from the dog.

[2:29:15] Voice 10: Yeah, yeah, yeah.

[2:29:16] Voice 10: He would have been up in his daughter.

[2:29:21] Voice 10: Well, I still live here.

[2:29:26] Voice 10: He lives down in this door next door.

[2:29:31] Voice 10: Me too.

[2:29:33] Trustee Graham: It's the most fun.

[2:29:34] Trustee Graham: The bakery we used to make it with us.

[2:29:39] Trustee Graham: Well, this is the big...

[2:29:40] Trustee Graham: The door you said that Mom made.

[2:29:43] Trustee Graham: You know when you make something like that.

[2:29:45] Trustee Graham: You gotta do the whole process.

[2:29:46] Trustee Graham: she can't make they're not cake but you gotta rise them and you gotta deep

[2:29:50] Trustee Graham: oil and you're gonna put all sorts of good stuff on you know you gotta eat them out

[2:30:00] Planner Chadwick (probable): is just stepped out of the office but um

[2:30:02] Planner Chadwick (probable): so you

[2:30:03] Planner Chadwick (probable): might need to move that further down as well

[2:30:07] Voice 9: yeah a lot

[2:30:08] Voice 6: yeah

[2:30:10] Voice 9: i think we're going to be terminating pretty quickly here so

[2:30:14] Voice 9: oh okay you might have to wait um so we'll move on we have applications report um let's page 36 38

[2:30:21] Voice 9: um barely straightforward and i don't think

[2:30:26] Voice 10: there's any well i noticed

[2:30:31] Trustee Graham: it's from 2022 the next number setting is from 2022.2 how long are we going to like the last

[2:30:41] Trustee Graham: status update was july of 2022 no response we see but yeah what's going on with this

[2:30:50] Trustee Graham: about this like if you if you don't start building within two years of a permit so they don't even

[2:30:56] Trustee Graham: have a permit we don't know if the building's there we don't know anything about this it would

[2:30:59] Trustee Graham: be just a catch-up to you so

[2:31:01] Voice 9: it's the top of page 38 yeah

[2:31:03] Trustee Graham: a two-story edition nelson crest

[2:31:15] Voice 10: we yeah we have to to follow

[2:31:18] Voice 6: up with planet on this um i mean that is a very long time i think

[2:31:25] Voice 6: it is uh but i know that dealing with the art branch to get specific permits can take a very

[2:31:31] Voice 6: long time i've

[2:31:32] Voice 6: heard up to a year so okay but that's still okay that's right i was just curious

[2:31:38] Voice 6: but i yeah i'll follow up with her and then see okay um if there are any other questions we have

[2:31:46] trustee and local expense report um again fairly straightforward

[2:31:51] Voice 9: yep eagerly spending money left

[2:31:53] Voice 9: Frank was so good at that um adopt policy and standing resolutions and

[2:31:58] Trustee Graham: this is where you'll

[2:31:59] Trustee Graham: see when you look at the density the first uh iteration as 35 and then if you keep it's 33

[2:32:07] Trustee Graham: sorry and then you can keep scrolling down then the ones that changed um on the website

[2:32:15] Trustee Graham: yeah there it is on the bottom of page 44 it says now that the density is only seven

[2:32:21] Trustee Graham: but you wouldn't get there if

[2:32:23] Voice 9: we didn't keep looking so the standing resolution is appropriate

[2:32:28] Voice 9: but the reference isn't yeah so we can't change it we cannot change the standing resolution per se

[2:32:34] Voice 9: but maybe we could like change the red line or highlight it or something can we change the table

[2:32:39] Voice 9: or something i mean i would like if it was red light it just says c i

[2:32:45] Voice 6: think yeah i think we could

[2:32:47] Voice 6: add just to the bottom of that resolution the

[2:32:51] Trustee Graham: updated resolution that's what's missing is

[2:32:55] Trustee Graham: that table hasn't been updated if you could do that because otherwise

[2:32:59] Voice 9: we'd have to send the

[2:33:00] Voice 9: set resolution and all that so if we just refer to the to the updated so i think that's a fairly

[2:33:08] Voice 9: straightforward i think so word processing exercise yeah i

[2:33:12] Trustee Borthwick: definitely see where it's going to just

[2:33:14] Trustee Borthwick: lead to more of this well at some point of

[2:33:19] Voice 9: course hopefully when we when we go through

[2:33:21] Voice 9: the housing stuff these standing resolutions are incorporated into that

[2:33:25] Voice 9: yeah and then they can move and then they then they get locked up that's right so because it's

[2:33:33] Voice 9: not great planning i know so

[2:33:36] Voice 9: so i hope i'm assuming that's part of the foundation of

[2:33:40] Voice 9: nurse's work understanding resolutions and addressing those and making them right i think so

[2:33:46] Voice 9: so that's great um positions billy

[2:33:51] Voice 9: page nothing there no um active projects report on page 46. again i believe that's fairly

[2:34:03] Voice 9: straightforward uh future projects report page 47 there's an excitement there holding your entry

[2:34:15] Voice 6: yeah to the chair i'll update um the active projects report to reflect what the decision

[2:34:20] Voice 6: was made today so you'll see that the next meeting and then the rest will just sit there

[2:34:29] Voice 9: so we've come to the end um so i'm assuming what we're going to do is we're going to defer

[2:34:35] Voice 9: for the staff report on short-term mitigation

[2:34:38] Voice 9: right as to the next meeting.

[2:34:40] Voice 9: Or I mean, these

[2:34:42] Trustee Graham: suggested motions

[2:34:45] Trustee Graham: make perfect sense to me.

[2:34:47] Trustee Graham: I mean, if you want to proceed with that one.

[2:34:49] Trustee Graham: I don't, I mean, the report is pretty clear.

[2:34:52] Trustee Graham: I don't necessarily know that

[2:34:53] Trustee Borthwick: you need, Warren,

[2:34:54] Trustee Borthwick: to read it out to us.

[2:34:55] Trustee Borthwick: We don't have any questions.

[2:34:56] Voice 9: OK.

[2:34:56] Voice 9: Any questions for Warren?

[2:34:58] Voice 9: Well, then start reading the motion.

[2:35:00] Voice 9: I will.

[2:35:00] Voice 9: And then we're on.

[2:35:01] Voice 9: So

[2:35:01] Trustee Graham: what page

[2:35:04] Voice 9: should we open?

[2:35:06] Trustee Graham: age 33 that i'm looking here

[2:35:08] Voice 9: okay so we're going to read out so she can copy and paste

[2:35:12] Trustee Graham: the more it'll be happy all right uh i move that the demo trust committee resumed standing

[2:35:18] Trustee Graham: resolutions be 2018 056 db 2018 100 and dbic 2021.007 exactly trust support any discussion

[2:35:30] Trustee Graham: I'll call the question all in favour, if that carries.

[2:35:34] Trustee Graham: And just for the benefit of the public, all of these standing resolutions were to help

[2:35:40] Trustee Graham: us define short-term vacation rentals and it got so convoluted that for by-law compliance

[2:35:50] Trustee Graham: enforcement people, we're having a tough time.

[2:35:52] Trustee Graham: So by removing these and replacing them with one that makes more sense, they're going to

[2:35:56] Trustee Graham: be able to do their work.

[2:35:57] Trustee Borthwick: Yeah, it's combining the three standing resolutions into one.

[2:36:01] Trustee Borthwick: Do you want me to make the second one?

[2:36:03] Trustee Borthwick: Sure.

[2:36:03] Trustee Borthwick: We did?

[2:36:04] Trustee Borthwick: Oh, I forgot.

[2:36:07] Voice 11: Did we have one?

[2:36:09] Voice 11: That's

[2:36:10] Trustee Borthwick: a smart word.

[2:36:11] Trustee Borthwick: Go ahead, Sam.

[2:36:13] Trustee Borthwick: All right.

[2:36:14] Trustee Borthwick: I move that the Devon Island Local Trust Committee

[2:36:17] Trustee Borthwick: adopt the following policy as a standing resolution,

[2:36:22] Trustee Borthwick: that the Devon Island Local Trust Committee direct staff

[2:36:25] Trustee Borthwick: to use the following policy in dealing with unlawful

[2:36:28] Trustee Borthwick: short-term vacation rentals, brackets, STBRs, close brackets, or other forms of commercial

[2:36:34] Trustee Borthwick: vacation rentals. Number one, there will be proactive monitoring, investigation, and reporting

[2:36:40] Trustee Borthwick: to the local trust committee regarding STBRs on Denham Island. Number two, bylaw officers will

[2:36:46] Trustee Borthwick: prioritize the investigations of STBRs in the following manner. A, there are issues related

[2:36:51] Trustee Borthwick: to health and safety on the property. B, there are written complaints regarding nuisance issues

[2:36:56] Trustee Borthwick: such as noise or parking congestion related to stvr operation c there are operations by persons

[2:37:02] Trustee Borthwick: who have not established residential use on the same property as the stvr and d accessory

[2:37:08] Trustee Borthwick: buildings or structures are being used as part of an stvr operation so seconded yeah

[2:37:14] Trustee Borthwick: Hang on, that's not quite done.

[2:37:16] Trustee Borthwick: Three.

[2:37:17] Trustee Borthwick: Oh,

[2:37:17] Voice 9: no, no, no, no.

[2:37:18] Voice 9: I'm sorry.

[2:37:19] Trustee Borthwick: Sub-points.

[2:37:19] Trustee Borthwick: See, I think,

[2:37:20] Trustee Borthwick: because I'm working on town.

[2:37:20] Trustee Borthwick: Yeah.

[2:37:21] Trustee Borthwick: Three, it is understood

[2:37:22] Trustee Borthwick: that home-based

[2:37:23] Trustee Borthwick: guest accommodation occupations

[2:37:25] Trustee Borthwick: complying with section 2.4

[2:37:27] Trustee Borthwick: of the Denman Island Land Use Bylaw

[2:37:28] Trustee Borthwick: number 186

[2:37:30] Trustee Borthwick: are not interpreted

[2:37:31] Trustee Borthwick: to be short-term vacation rentals

[2:37:32] Trustee Borthwick: or commercial vacation rentals

[2:37:35] Trustee Borthwick: and that those home-based

[2:37:36] Trustee Borthwick: guest accommodations

[2:37:36] Trustee Borthwick: may be operated year-round.

[2:37:38] I'll second it.

[2:37:40] Right, I'll second it.

[2:37:40] Voice 9: And just a note for the minute taker,

[2:37:42] at the beginning,

[2:37:44] Voice 9: but the first line it was the Devon Island Local Trust Committee adopted and it's adopted

[2:37:55] Voice 11: all right

[2:37:56] Trustee Graham: so Paul question all in favor just for clarification just again for members of the

[2:38:02] Trustee Graham: public that third bullet is just to protect the B and B operators on the island who have

[2:38:10] Trustee Graham: always been lawful and continue

[2:38:12] Trustee Graham: to be lawful.

[2:38:15] Trustee Graham: On a paper,

[2:38:17] Trustee Graham: that carries.

[2:38:20] We actually accomplished some more.

[2:38:22] I don't know where you were.

[2:38:24] Trustee Borthwick: Hopefully, you're happy with what we did.

[2:38:26] Trustee Borthwick: And you didn't have anything to add.

[2:38:29] Trustee Graham: Well, there are six

[2:38:30] Trustee Graham: outstanding files that you will now be able

[2:38:32] Trustee Graham: to come to and say,

[2:38:34] Trustee Graham: hey,

[2:38:36] Trustee Graham: knock it off.

[2:38:39] Voice 9: While we're on the topic,

[2:38:40] Voice 9: did you want a report

[2:38:42] Voice 9: report on the January um same business well yeah but he's yeah I think it's fine right

[2:38:51] Trustee Graham: okay it

[2:38:52] Trustee Graham: seemed to make sense to me that they were looking for the area where the infraction was happening

[2:38:57] Trustee Graham: and it was this was an environmental oh so it had to be acted on ASAP I mean when the machine's

[2:39:03] Trustee Graham: knocking trees down you you can't wait a week because it

[2:39:06] Trustee Borthwick: might be helpful for us to get a

[2:39:09] Trustee Borthwick: a written version of that report.

[2:39:11] Trustee Borthwick: Because I did communicate with Warren and I just,

[2:39:13] because I didn't see Rand's question I told this morning,

[2:39:19] I would have gone back in my own emails and found it.

[2:39:21] Trustee Borthwick: If it would be helpful to get a written report of that

[2:39:25] Trustee Borthwick: to the LTC, because then we can go and say,

[2:39:27] Trustee Borthwick: here, here's what happened.

[2:39:29] Trustee Borthwick: And I know one of the people's stories

[2:39:31] Trustee Borthwick: is someone who has got a very close eye on the trust.

[2:39:34] Trustee Borthwick: And I think it would be good to be able to ask for those.

[2:39:39] just to ask for a report but not in canada so it'll be in the public

[2:39:45] Voice 9: face yeah yeah exactly

[2:39:47] Voice 9: yeah

[2:39:47] Trustee Borthwick: uh and i'll just find the

[2:39:51] Voice 10: uh i

[2:39:56] Trustee Graham: guess the date i think it would be

[2:40:15] Voice 10: I think it's

[2:40:24] Trustee Graham: fine. It's good to get a clear thinking again. Miles ahead of our schedule.

[2:40:32] Trustee Graham: with them. I appreciate that.

[2:40:38] Voice 10: So, we longer out the noon

[2:40:40] Voice 10: on the compound.

[2:40:44] Voice 10: Some of you

[2:40:44] Voice 10: can.

[2:40:46] Voice 10: But it's our end, so that's next.

[2:40:49] Voice 10: I need my water catchment.

[2:41:09] Voice 10: Will you?

[2:41:10] Voice 10: I was bagging my water catchment.

[2:41:12] Voice 10: I know this.

[2:41:16] Voice 10: I

[2:41:27] Trustee Graham: was washing the water collection

[2:41:30] Trustee Graham: roof. I didn't do that this year, so now

[2:41:32] Trustee Graham: it's covered in pollen, so I can't

[2:41:33] Trustee Graham: collect now until the fall.

[2:41:36] Trustee Graham: But I have lots of blood.

[2:41:42] I'll go slow. I request that the Denman Island Local Trust Committee request a written staff

[2:41:51] report

[2:41:51] Trustee Borthwick: regarding bylaw enforcement staff visits on Denman Island on January 30th, 2024 that

[2:42:03] Trustee Borthwick: that is appropriate for public consultation. Does that satisfy

[2:42:10] Trustee Graham: things? It feels like a good term.

[2:42:13] Trustee Graham: Do you think he'll work any other actions on January 30th?

[2:42:18] Trustee Graham: Not to the best of my knowledge.

[2:42:19] Voice 10: Okay, good. He'll know.

[2:42:20] Voice 9: He'll know. I think it's clear. Normally, if we asked for something, it would come as an in-camera,

[2:42:27] Voice 9: very detailed style. That's not

[2:42:29] Voice 9: what we're looking for.

[2:42:29] Voice 9: No, no.

[2:42:30] Voice 9: We're listening to the process.

[2:42:31] Voice 9: it's yeah yeah and i no

[2:42:33] Trustee Graham: names yeah maybe

[2:42:34] Voice 11: i'll i'll make a plan to just email warren and sort

[2:42:37] of clarify perfect all

[2:42:39] Trustee Graham: right so seconded uh i'm just going to get picky to read that back when

[2:42:43] Trustee Graham: she's ready to go uh

[2:42:45] Voice 5: let's move that the demo and local trust committee request a written staff

[2:42:49] Voice 5: report regarding bylaw enforcement staff visits on denman island on january 30th 2024 that is

[2:42:55] Voice 5: it's appropriate for public contemplation that

[2:42:59] Voice 9: carries great thank you so much i think i think

[2:43:07] Voice 9: that would sort of it's just needs to clarify things yeah yeah

[2:43:12] Voice 6: so under the chair i do have a

[2:43:17] Voice 6: update on item 11.1 c2c funding uh from renee so it's not much of an update but she apologizes

[2:43:27] Voice 6: she can't be here in person uh the c2c funding is not proceeding at this time due to proposed

[2:43:33] Voice 6: activities didn't align with program objectives and the deadline

[2:43:38] Voice 6: to work that out so if there's

[2:43:39] Voice 6: another application being considered it would come to tp sooner as a heads up than this one did

[2:43:45] Voice 6: it sounds like they i don't know yeah they were contemplating submitting an application it didn't

[2:43:50] Voice 6: happen it

[2:43:52] Voice 9: sounds like maybe we discussed this previously yeah because it sounds like it's

[2:43:58] Voice 9: an

[2:43:58] Trustee Borthwick: update i think it was the last minute sort of thing in that instance too like the funding

[2:44:04] Trustee Borthwick: was coming up but we didn't we there was potential but it wasn't that's what i recall

[2:44:09] Trustee Borthwick: call that i think it's exceed my promise it all becomes a blur yeah

[2:44:13] Voice 11: that's for you

[2:44:19] Voice 9: all right um so it appears it would come to the end of our agenda unless anybody has anything

[2:44:27] Voice 9: else to contemplate so we will call for adjournment thank you very much and uh we will

[2:44:38] Voice 9: thank Lisa very much for

[2:44:41] Voice 9: helping us get

[2:44:42] Voice 9: through the world of Zoom

[2:44:44] Voice 9: and successfully, hopefully.

[2:44:47] Trustee Graham: We'll hear about the date

[2:44:49] Trustee Graham: for the next Zoom

[2:44:51] Trustee Graham: meeting.

[2:44:53] Trustee Graham: Perhaps we can all look at

[2:44:55] Trustee Graham: our calendars and pick

[2:44:55] Voice 10: out a time.

[2:44:58] Voice 10: Cool.

[2:45:00] Voice 10: Okay.

ADOPTED 
 
 
 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
April 9, 2024 
 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
April 9, 2024 
Denman Activity Centre 
1111 Northwest Rd, Denman Island, BC 
 
Members Present: David Maude, Chair  
 David Graham, Trustee  
 Sam Borthwick, Trustee  
   
Staff Present: Narissa Chadwick, Island Planner (attended electronically)  
 William Shulba, Senior Freshwater Specialist (attended electronically) 
Marlis McCargar, Island Planner 
 
 Vicky Bockman, Recorder  
   
Others Present: There were approximately three (3) members of the public in attendance.  
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Maude called the meeting to order at 10:00 am.  He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. He welcomed the public and introduced 
himself, Local Trustees, Staff and Recorder. 
2. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Graham reported that the Islands Trust 2024/25 budget was approved at Trust 
Council last month after much discussion and work to keep the impact on constituents 
as low as possible.  
Trustee Borthwick reported on the following: 
 He also attended the Trust Council meeting last month and noted that there 
were some good components achieved in the approved budget.  

 ADOPTED 
 
 
 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
April 9, 2024 
 He advised that the Ferry Advisory Committee has been suspended since last 
year by BC Ferries and, as the Trustee sitting on the Committee, he is frustrated 
that there is no forum to discuss the community’s concerns and rising negative 
impacts related to ferry travel. 
3.2 Chair's Report 
Chair Maude reported on the following: 
 He noted that the Islands Trust 2024/25 budget was approved after much 
discussion with a 5.9% increase in taxation, which he considered reasonable 
especially in comparison with other local governments, and given rising costs. 
 He is involved with the committee working to hire a new Chief Administrative 
Officer; progress is being made. 
 He has had meetings with government officials regarding the proposed National 
Marine Reserve, which Parks Canada has been working on establishing. Public 
consultation will be conducted and while the Reserve may not extend as far as 
Denman Island, there may be impacts. 
3.3 Electoral Area Director's Report – none. 
4. PUBLIC COMMENTS 
 Last spring it was reported that the Federal government was offering a housing grant 
and that while the application deadline might be difficult to meet this year, it might be 
approached next year more successfully. What is the status of this opportunity? 
o An application was made to Canada Housing and Mortgage Corporation for the 
housing grant; however, it was not successful. Additional funding opportunities 
through that program have not been identified at this time. 
 Objection was made to adding additional items to the Housing Review project at this 
point in the process. The Suitable Land Analysis, Water Availability Assessment and a 
Housing Action Plan were not supported as a part of this project, are out of scope, and 
would cause delay in the Housing Review. 
 The total of residential densities remaining in the Density Bank reported in Standing 
Resolution DE-2020-022 are incorrect. When will this be corrected? 
o The total is correctly reported in Standing Resolution DE-2023-073; the original 
Standing Resolutions was not amended, but a new Standing Resolution was 
added with the correct information. 
 What is the status of the Bylaw Enforcement Notification bylaw changes made last year? 
o The changes, limited to environmental concerns, Short-Term Vacation Rentals 
and Siting and Use infractions were approved by Executive Committee.  
 Can Trustees explain why Denman residents were surprised by a Bylaw Officer on 
January 30
th
 without notice? And what recourse is available to community members if 
the Bylaw Compliance and Enforcement rules are not followed? 
 

 ADOPTED 
 
 
 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
April 9, 2024 
o A Trustee responded that his initial understanding is that a complaint was 
received about machinery cutting trees in the lake area and that the Officer was 
attempting to discover on which property it occurred. Community members 
may speak to Local Trustees or to make an administrative fairness complaint 
regarding staff contact the CAO. 
 Is a secondary suite considered a home-based guest accommodation or Short-Term 
Vacation Rental? 
o Secondary Suites are permitted in certain zones and information on regulations 
can be found in the Land Use Bylaw or by speaking to a Planner. There are 
specific regulations regarding home-based guest accommodations. For example, 
must be contained within a principal dwelling unit, limit on number of 
bedrooms and beds, length of stay, etc. 
5. DELEGATIONS - none 
6. MINUTES 
6.1 Local Trust Committee Minutes dated February 13, 2024 - for adoption 
By general consent, the Local Trust Committee meeting minutes of February 13, 2024 
were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated April 2, 2024 
A Trustee requested an update on the status of the February 13, 2024 activity regarding 
coordination of an introduction meeting between the Local Trust Committee (LTC) and 
K'ómoks First Nation Chief and Council. Planner McCargar will follow up on this inquiry 
with Regional Planning Manager Jamurat, who is tasked with organizing the meeting. 
7.2 Groundwater - Memorandum 
Senior Freshwater Specialist Shulba presented the Memorandum that responded to a 
LTC request for the status of the Freshwater Sustainability Strategy (FWSS) with regards 
to the Denman Island Local Trust Area.  
 He provided background on the development of the FWSS and related projects, 
identified focused work on Denman Island groundwater conditions (l970’s) and 
water allocation (1994), and the Islands Trust Area Groundwater Recharge 
Potential Mapping project (2021). 
 The project reports data will be available in the Islands Trust Freshwater Atlas. 
 There are no planned Freshwater Sustainability Strategy projects specifically for 
Denman Island at this time. 

 ADOPTED 
 
 
 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
April 9, 2024 
 In fiscal year 2024/25, the Islands Trust Area Water Balance project will 
commence with Gabriola Island as the case study island, which will help, 
determine next steps and methodology. 
 
Trustees continued the discussion with response from Senior Freshwater Specialist 
Shulba with the following noted: 
 Water is of great importance to the Denman Island community and was a 
source of concern during the recent Farming Regulations Review.  
 Trustees acknowledged the significant local knowledge of water on the island 
and asked how can that knowledge or existing mapping be utilized or how 
interfacing with the project can occur. Is there a simple methodology that could 
be shared with community groups to facilitate them being able to collect and 
report information in a useful way? 
o The next step would be for the Islands Trust to undertake a tailor-made 
Water Balance Assessment for Denman Island. A Water Balance Assessment 
could be funded before the LTC term concludes and would include 
consultation with the community. PDF maps of different projects that have 
been done on Denman Island can be requested. 
 A Trustee noted that residents can contribute knowledge of their water usage, 
and community input on water issues can help inform LTC decisions.  
 Observing the outcome and costs of the Gabriola Island Water Balance case 
study was considered as a next step to inform whether to advance a Denman 
Island Water Balance Assessment funding request. 
8. APPLICATIONS AND REFERRALS - none 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Denman Housing Advisory Planning Commission Reporting - verbal update 
There was no verbal update provided. 
9.2 Major Project: Denman Housing Review Project - Staff Report 
Planner Chadwick reported that staff is recommending the LTC schedule a Special 
Meeting in May to review next steps for the Housing Review project. She anticipated the 
focus would include discussion of a draft Housing Action Plan and consideration of 
options from the Housing Advisory Planning Commission’s work and the February 20
th
 
LTC Special Meeting to inform the drafting of related bylaws. 
Discussion included the following key points: 
 A Special Meeting was supported with an expedited timeline requested. 
 Some aspects of the proposed project amendments might be considered as a 
minor project, a process that would advance a piece of the work ahead of the 
major project. 
 

 ADOPTED 
 
 
 
Denman Island ADOPTED 5 
Local Trust Committee Minutes 
April 9, 2024 
 
DE-2024-024 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule a Special 
Meeting as soon as possible via Zoom to review a draft Denman Island Housing Action 
Plan and process options related to the drafting of bylaws to support the Denman Island 
Housing Review project.      CARRIED 
 
 Funding for the next phase of the project has been approved. 
 Engagement with K'ómoks First Nation has begun on a staff-to-staff basis. The 
Suitable Land Analysis tool would help inform protection of their cultural 
heritage sites.  
 Trustees expressed frustration that their repeated request for an introductory 
meeting with K'ómoks First Nation, a community that is important to this 
process, has not moved forward. Staff will bring this issue to the attention of 
Regional Planning Manager Jamurat. 
9.3 Local Trust Committee Project Prioritization - Staff Report 
Planner McCargar summarized the Staff Report that asks the LTC to consider selection 
of a minor project for the 2024/25 fiscal year as the Farming Regulations Review project 
is in the final stages of completion. She outlined potential projects and provided 
rationale for recommending that review of the Temporary Use Permit regulations 
related to secondary dwelling units be identified as the minor project priority for the 
upcoming fiscal year. 
 
DE-2024-025 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to remove the requirement 
for a Temporary Use Permit in Section 5, Area 2 of the Land Use Bylaw and in any 
Official Community Plan references. 
CARRIED 
Trustees expressed their hope that this work can be expedited, given the limited scope 
and previously identified community support for removal of this requirement. 
By general consent the meeting recessed at 11:55 am and reconvened at 12:15 pm. 

 ADOPTED 
 
 
 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
April 9, 2024 
10. CORRESPONDENCE  
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Email dated March 25 from H. Holm regarding Cross-Island Traffic 
LTC members discussed options to continue to seek a solution to the cross-island traffic 
concerns on Denman Island. They acknowledged that Trust Council does not generally 
advocate for specific island issues and, as BC Ferries has not been responsive to the 
concerns and plans to increase capacity, they considered that advocating at a provincial 
Ministerial level might prove the most effective. Trustees offered to discuss this strategy 
with Hornby Island Trustees who might consider initiation of the correspondence with 
the Minister to demonstrate the extent of concerns, with invitation to the islands as an 
option. Trustees appreciated the email from H. Holm and will respond. 
11. NEW BUSINESS 
11.1 Intent for C2C Funding Application - verbal update 
Staff reported that the previously discussed C2C funding application is not proceeding at 
this time, as the deadline did not allow sufficient time to align the proposed activities 
with the program objectives; if there is another funding opportunity the LTC will be 
advised with more time to prepare. 
12. STAFF REPORTS 
12.1 Short-Term Vacation Rental Enforcement Policy Update - Staff Report 
LTC members supported the recommended Staff Report resolutions, noting that the 
action combines three adopted Standing Resolutions into one policy and provides a 
distinction between Short-Term Vacation Rentals and home-based guest 
accommodation uses for clarity. 
 
DE-2024-026 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee rescind Standing Resolutions  
DE-2018-056, DE-2018-100, and DE-IC-2021.007. 
CARRIED 
DE-2024-027 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee adopt the following policy as a Standing 
Resolution: 
That the Denman Island Local Trust Committee direct staff to use the following policy in 
dealing with unlawful Short-Term Vacation Rentals (STVRs), or other forms of 
commercial vacation rentals: 
1. There will be proactive monitoring, investigation, and reporting to the Local 
Trust Committee regarding Short-Term Vacation Rentals on Denman Island. 

 ADOPTED 
 
 
 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
April 9, 2024 
2. Bylaw Officers will prioritize the investigation of Short-Term Vacation Rentals in 
the following manner: 
a) There are issues related to health and safety on the property; 
b) There are written complaints regarding nuisance issues such as noise or 
parking congestion related to Short-Term Vacation Rental operation; 
c) There are operations by persons who have not established a residential 
use on the same property as the Short-Term Vacation Rentals; and 
d) Accessory buildings or structures are being used as part of a Short-Term 
Vacation Rental operation. 
3. It is understood that home-based guest accommodation home occupations 
complying with section 2.4 of the Denman Island Land Use Bylaw No. 186 are 
not interpreted to be Short-Term Vacation Rentals, or commercial vacation 
rentals, and that those home-based guest accommodations may be operated 
year around. 
CARRIED 
 
Following up on earlier discussion, the LTC requested additional information as follows. 
 
DE-2024-028 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request a written staff report regarding 
Bylaw Compliance and Enforcement staff visits on Denman Island on January 30, 2024 
that is appropriate for public contemplation. 
CARRIED 
12.2 Trust Conservancy Report - none 
12.3 Applications Report dated April 2, 2024 
A Trustee requested a status report on DE-SUP-2022.2 given the length of time this file 
has been open. Planner McCargar will ask the Planner responsible for the file to follow-
up on this request. 
12.4 Trustee and Local Expense Report dated February, 2024 
Received for information. 
12.5 Adopted Policies and Standing Resolutions 
Trustees acknowledge the need for clarity with Density Bank updated densities and 
suggested that a comment be added to Standing Resolution DE-2020-022 such as “see 
updated resolution DE-2023-073.” 
12.6 First Nations Relationship Building Update – none. 
12.7 Local Trust Committee Webpage 
There were no changes or additions requested. 
13. WORK PROGRAM 

 ADOPTED 
 
 
 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
April 9, 2024 
13.1 Active Projects Report dated April 2, 2024 
Planner McCargar will update the report based on the decision from this meeting to 
advance the Housing-Related Temporary Use Permit Review as a minor project. 
13.2 Future Projects Report dated April 2, 2024 
Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, June 4, 2024 at 10:00 am at Denman 
Activity Centre, 1111 Northwest Road, Denman Island, BC 
15. ADJOURNMENT 
By general consent, the meeting was adjourned at 12:45 p.m. 
 
 
_________________________ 
David Maude, Chair 
 
Certified Correct: 
 
 
_________________________ 
Vicky Bockman, Recorder