Islands Trust Programs Committee regular meeting, April 15, 2024

[0:00:00] Voice 2: that started now. So we are now up and live streaming.

[0:00:04] Voice 9: Perfect. Thank you very much.

[0:00:07] Voice 9: Well, welcome, everyone. It's another glorious day on the Gulf Islands.

[0:00:11] Voice 9: This is our regularly scheduled Trust Council meeting.

[0:00:16] Trustee Fast: Trust Programs Committee. Trust Program,

[0:00:18] Voice 9: what did I say? Trust Council. Oh, my goodness me. See, I told you. A small Trust Council.

[0:00:25] Voice 9: Trust Programs Committee meeting.

[0:00:31] Voice 9: This is what happens when I'm a little bit flustered.

[0:00:37] Voice 9: I'd like to thank everyone for joining us today.

[0:00:40] Voice 9: And I'd like to start with an acknowledgement that we are fortunate to be able to gather in locations across traditional territories of the Coast Salish people.

[0:00:51] Voice 9: And we're going to do some introductions.

[0:00:53] Voice 9: introductions and what I'd like to do again like we've done in the previous one is just take our

[0:00:58] Voice 9: times with our introductions, say a little bit about who we are, where we're from and a little

[0:01:03] Voice 9: bit of our own backgrounds. I think this is a very beautiful tradition and it's a really great

[0:01:10] Voice 9: way for people to actually see who we are not just what we are. So for myself I am elected on

[0:01:18] Voice 9: Sudea South Pender, which is the traditional territories of many Coast Salish nations.

[0:01:26] Voice 9: And myself, I am Christina Peschel-Evans, daughter of Laila Jürgensen and Eric Watson.

[0:01:33] Voice 9: My stepfather is Stephen Peschel, and I have two beautiful children and two gorgeous grandchildren.

[0:01:40] Voice 9: children. And my heritage, I am Irish and Norwegian. And I grew up all over Europe as I was

[0:01:48] Voice 9: raised in the British military. So I have seen and lived in many different cultures, which has

[0:01:55] Voice 9: given me a wonderful insight as to how many ways people can live. And I've got to say that coming

[0:02:03] Voice 9: to Canada, and then moving across Canada to wind up here into one of the most beautiful places

[0:02:10] Voice 9: this is truly a gem of of an island for myself it is so peaceful it is so warm and welcoming and

[0:02:19] Voice 9: the the lands here are special and you feel it when you step out here and it is i believe our

[0:02:29] Voice 9: duty to make sure that this is kept for many many many generations to the best of our ability

[0:02:38] Voice 9: and that we work with the first nations to make sure that this is done in a very respectful way

[0:02:46] Voice 9: and that we can uphold how and why this these places are special so i'm just going to move

[0:02:55] Voice 9: along my screen and if we can do our intros and pardon me for again i have i have a computer with

[0:03:02] Voice 9: the mouse doesn't work so i i'm going to be a little slow on some of my things so i'm going

[0:03:07] Voice 9: going to go over to Trustee Allen.

[0:03:11] Trustee Allen: Okay, well, I wasn't here at the last meeting, so this is a

[0:03:13] Trustee Allen: brand new introduction. I'm glad I got to hear somebody do something. Okay, my name is Alex

[0:03:21] Trustee Allen: Allen. I'm elected on Hornby Island. I was born in Cornwall, England and immigrated when I was

[0:03:29] Trustee Allen: barely born, basically, to Courtney. Yeah, Courtney, where my father interned as a doctor

[0:03:36] Trustee Allen: at St. Joseph's Hospital and we actually had a campsite on Heron Rocks called Doctor's Corner

[0:03:44] Trustee Allen: and it's still called Doctor's Corner. It still looks exactly the same as I was a kid basically

[0:03:49] Trustee Allen: except for the beach because now there's sea lions on the near rock there that weren't there before

[0:03:55] Trustee Allen: so the beach is not as pristine if you know what I mean as it used to be. And then we gave up our

[0:04:03] Trustee Allen: share unfortunately we didn't buy property back then and uh moved down to victoria so basically

[0:04:09] Trustee Allen: grew up victoria my mother is a romanov she uh we're related to the last czar nicholas ii

[0:04:17] Trustee Allen: her father is the nephew of the czar that's right prince dimitri but she married an alan

[0:04:24] Trustee Allen: and um from england and uh yeah so i've got a bit of a interesting background on both sides

[0:04:31] Trustee Allen: but apparently it's a penchant for vodka and dancing,

[0:04:34] Trustee Allen: but I don't drink vodka, and I can't dance unless I drink.

[0:04:38] Trustee Allen: So, anyways, that's my family heirloom, apparently,

[0:04:40] Trustee Allen: and I feel blessed to be living on Hornby Island.

[0:04:45] Trustee Allen: It's beautiful in the winter.

[0:04:46] Trustee Allen: In the summer, it's a bit much.

[0:04:49] Trustee Allen: And I knew that when I was a kid.

[0:04:52] Trustee Allen: I'd always say I just moved to a golf island with my dog and a computer,

[0:04:56] Trustee Allen: and I did.

[0:04:56] Trustee Allen: I just dropped out of society.

[0:04:58] Trustee Allen: I used to work in marketing and advertising in Toronto and Vancouver,

[0:05:02] Trustee Allen: We were in Victoria and I just had it.

[0:05:03] Trustee Allen: Why escape every Saturday morning when I get to live in this environment during the week?

[0:05:08] Trustee Allen: So I did that.

[0:05:09] Trustee Allen: And here I am.

[0:05:11] Trustee Allen: Thank you.

[0:05:13] Voice 9: Thank you.

[0:05:15] Voice 9: Trustee Fast.

[0:05:17] Trustee Fast: Good morning, everybody.

[0:05:19] Trustee Fast: I'm zooming in from beautiful Nukleilquim, which is Bowen Island in Alkitsam, Howe Sound, over here in Squamish Nation Territory.

[0:05:29] Trustee Fast: and um my uh uh mother's name was mary ham my father's name is is uh paul fast and he's in the

[0:05:38] Trustee Fast: other room on another zoom here he lives with me uh and my husband uh here near snug cove on

[0:05:45] Trustee Fast: bowen island near uh which is one of the main bays that people used to paddle into

[0:05:52] Trustee Fast: and I was born in Kitchener Waterloo which is in the Haldeman Tract so southern Ontario it's in

[0:06:01] Trustee Fast: land that was deeded back to the or reserved I guess for the First Nations in that area but

[0:06:16] Trustee Fast: now there's settlers all over it and grew up in Sault Ste. Marie where all the Great Lakes come

[0:06:22] Trustee Fast: come together. And that's the part of the, sorry, I've forgotten the word. But anyway, I grew up

[0:06:35] Trustee Fast: near Shingwauk Hall. It shared a playground or a skating rink kind of field with the elementary

[0:06:44] Trustee Fast: school that I started at. So Shingwauk Hall was a residential school. And I was going to

[0:06:51] Trustee Fast: my first few years of school. We had a few rows of beautiful, very quiet children in the back row

[0:07:01] Trustee Fast: that I don't think spoke English. And that's, anyway, I've been conscious of First Nations

[0:07:11] Trustee Fast: presence in the landscape since I was small. And I'm really pleased to be living here on

[0:07:22] Trustee Fast: on Bowen Island and all the work on reconciliation

[0:07:25] Trustee Fast: that I've been able to contribute to,

[0:07:27] Trustee Fast: as well as the stewardship work of taking care

[0:07:30] Trustee Fast: of the land and waters that I've been trying

[0:07:33] Trustee Fast: to contribute to as well.

[0:07:35] Trustee Fast: And may we all paddle together.

[0:07:38] Trustee Fast: Thank you.

[0:07:40] Trustee Fast: Thank you, Trustee Fast.

[0:07:42] Voice 9: Trustee Peterson.

[0:07:45] Voice 4: Good morning, Jim Peterson.

[0:07:47] Voice 4: I'm elected on Huete-Lasquite Island,

[0:07:50] Voice 4: Island, a territory of many Coast Salish peoples and the Treaty Territory of the Tlaman Nation.

[0:07:58] Voice 4: I was born in Reno, Nevada, in Shoshone and Washoe Territory. My father, Larry Peterson,

[0:08:09] Voice 4: is of Norwegian descent, and my mother, Judith Arne, is of German and English descent.

[0:08:22] Voice 4: I have an ancestor who wrote Hail Britannia coming from my mother's side.

[0:08:31] Voice 4: Old song, not as popular as it once was.

[0:08:33] Voice 4: and yeah I had the great fortune of of coming north of the border and with my

[0:08:44] Voice 4: family when I was a child and we found this special little jewel in the Salish

[0:08:49] Voice 4: Sea and were able to property in the early 70s was very inexpensive and we

[0:08:58] Voice 4: ended up managing to immigrate and live here permanently when I was still quite

[0:09:02] Voice 4: young and feel gratitude for that every day to be living and working here thank

[0:09:13] Voice 9: you very much

[0:09:13] Voice 9: trustee peterson um trustee lakum good

[0:09:19] Voice 1: morning everyone um thank you uh chair evans for this

[0:09:23] Voice 1: opportunity um reflecting uh about um the immigration of my family in 1963

[0:09:31] Voice 1: 63, really unawares of Canada as a place, a place of many nations since time immemorial.

[0:09:45] Voice 1: And, you know, I've lived both here in Canada and in England, which is where we immigrated

[0:09:55] Voice 1: from.

[0:09:56] Voice 1: um but um i don't really know any other place to call home than here and i am grateful to

[0:10:05] Voice 1: live here and every waking moment is spent reflecting on some aspect of that history of

[0:10:14] Voice 1: the nations that have been here since time immemorial and um i hope i tread lightly and i

[0:10:20] Voice 1: And I hope I am respectful, I try, with regards to living here in this place and trying to

[0:10:32] Voice 1: sort out this complexity of reconciliation today.

[0:10:36] Voice 1: So really grateful to have these opportunities in my life.

[0:10:39] Voice 1: Thank you.

[0:10:41] Voice 9: Thank you, Mr. Lookham.

[0:10:45] Voice 9: Staff Rita.

[0:10:47] Voice 7: Good morning, everyone.

[0:10:48] Voice 7: everyone. So I'm very pleased to be joining you today from the territory of the Songhees,

[0:10:55] Voice 7: the Korgan people of the Songhees and Esquimalt First Nations. I've grown up in Wissanage

[0:11:00] Voice 7: territory where I continue to live and with my two teenage boys and my husband and many,

[0:11:06] Voice 7: many friends. And I'm very pleased to have worked for the Trasnel for over 20 years in a variety of

[0:11:12] Voice 7: positions and find great pleasure in supporting the preservation and protection of island

[0:11:18] Voice 7: environments and communities and supporting Trust Council with its good work. In my private life I

[0:11:24] Voice 7: very much enjoy hiking areas in this area and also take great pride in my work which I'm now

[0:11:29] Voice 7: stepping away from in May but working with the UVic Environmental Law Centre it's been a real

[0:11:34] Voice 7: privilege in my private life to work with all these young students working to do good good

[0:11:39] Voice 7: work in the world and I would just say as and my personal life I'm the daughter of Susan Garnett

[0:11:46] Voice 7: and Michael Rumble, with a heritage that spans a number of places

[0:11:50] Voice 7: from St. Lucia to Britain to Canadian roots,

[0:11:55] Voice 7: but largely Great Britain.

[0:11:56] Voice 7: So thank you for that.

[0:11:58] Voice 7: And maybe with that, Chair, I'll pass it over to Tyler.

[0:12:03] Voice 7: For sure.

[0:12:04] Voice 7: Absolutely.

[0:12:04] Voice 7: Go ahead, Tyler Brown.

[0:12:07] Voice 6: Good morning.

[0:12:09] Voice 6: Good morning, everyone.

[0:12:10] Voice 6: Tyler Brown, Senior Policy Advisor for the Islands Trust,

[0:12:13] Voice 6: calling in from beautiful Sonamo Territory,

[0:12:17] Voice 6: specifically gabriela thank you and

[0:12:23] Voice 9: i see that trustee borthwick has joined us so just to catch

[0:12:28] Voice 9: you up trustee borthwick we're just giving our introductions and some a little bit of background

[0:12:32] Voice 9: about ourselves so that we can share who we are not just what we are in our positions here if

[0:12:37] Voice 9: you're comfortable um i'll turn it over to you trustee borthwick and then we'll go over to um

[0:12:43] Voice 9: staff barlow yes

[0:12:46] Voice 5: uh thank you uh and sorry i for some reason i had it in my head it's 10 o'clock

[0:12:50] Voice 5: this morning. Me too. But I just wasn't on the computer. Yeah, my name is Sam Borthwick. I'm

[0:12:59] Voice 5: elected on Denman Island. I'm between the West Coast and the United Kingdom where I was born,

[0:13:10] Voice 5: but I've been moving back and forth. On my mother's side I've come from a long line of

[0:13:19] Voice 5: Canadians in the prairies, and my father's side come from a long, well, a short line of people

[0:13:26] Voice 5: in England and Ireland and Scotland before that. So, yeah, very much an immigrant, but also,

[0:13:35] Voice 5: you know, some time here on this continent, too.

[0:13:42] Voice 9: Beautiful. Thank you. And Steph Barlow.

[0:13:46] Voice 2: Good morning, everyone. I'm Robert Barlow, the Legislative Services Clerk and the recorder for

[0:13:52] Voice 2: the meeting today. I was born in Victoria and live here on Lekwungen speaking people's territory

[0:13:59] Voice 2: and I'm happy to help out the committee today.

[0:14:04] Voice 9: Thank you very much. Well, fabulous. Okay,

[0:14:09] Voice 9: thank you everyone for your introductions. It's great to get to know you on a different level as

[0:14:15] Voice 9: well. And I hope that the anyone that's watching this is also

[0:14:20] Voice 9: appreciative. So with that, I'm just going to change my view so

[0:14:26] Voice 9: I can see the screen and if we can get the agenda up if it's

[0:14:32] Voice 9: not up already, and then we can start our meeting. Okay, so I'm

[0:14:48] Voice 9: going to ask does anyone have anything else to add to the

[0:14:52] Voice 9: the agenda or can this be approved by general consent not seeing any hands going up for adding

[0:15:06] Voice 9: anything so by general consent i'm going to approve the agenda and um next is the public

[0:15:14] Voice 9: comment period do we have anyone in the public forum that would like to say anything if i can

[0:15:20] Voice 9: ask staff if there's anyone there there

[0:15:23] Voice 2: are no members of the public present at the meeting today

[0:15:27] Voice 9: Okay. And there are no delegations. And as far as correspondence, if we can just scroll down apart from the correspondence that's been received as part of this package, specifically, there is no additional correspondence to look at.

[0:15:41] Voice 9: so let's move on then to approving or reviewing the um the minutes of the previous meeting

[0:15:54] Voice 9: I'm going to what's going to help me is if I'm going to just minimize okay sorry I am having

[0:16:01] Voice 9: like I said a few computer issues I'm just going to try and minimize my screen no it's not letting

[0:16:06] Voice 9: me come on there we go just so that I can see my own notes I guess that'll help me nope bear with

[0:16:28] Voice 9: with me for two minutes please I do miss having a mouse all right does anyone have any changes or

[0:17:01] Voice 9: edits to make to the um the minutes of the of the draft minutes that we've currently got in here

[0:17:06] Voice 9: from the from the previous meeting I move adoption perfect thank you sorry I'm nope cancel cancel

[0:17:19] Voice 9: I'm still trying to set up my screen so I can see what I'm doing um okay so let's oh come on

[0:17:28] Voice 9: this is so hard all right so if there are no changes then by general consent we will adopt

[0:17:36] Voice 9: the minutes as presented and then let's go into the next item which i'm still trying to

[0:17:48] Voice 9: there we go i really do need a mouse okay so the next item is going over the trust programs

[0:18:03] Voice 9: committee follow-up action list if i can turn this over to staff rater to walk us through that

[0:18:08] Voice 9: that be wonderful?

[0:18:10] Voice 7: Okay, thank you, Chair. I'll just say before I get going here, I'm the one

[0:18:13] Voice 7: sharing your screen today. My Zoom license has a glitch. It's let me know a couple of times that

[0:18:19] Voice 7: it's going to quit unexpectedly. When that has happened in the past, I tend to flick out and

[0:18:24] Voice 7: then I'll be back shortly and everything's status quo. So if the screen vanishes, I would hope it

[0:18:29] Voice 7: comes back quickly. And with regard to your follow-up action list, you've got a couple of

[0:18:34] Voice 7: of items here of course one is the big one which is the policy statement amendment project which

[0:18:39] Voice 7: this is about the policy that guides how we do the amendment process so I fully expect this that

[0:18:45] Voice 7: this will sit here until the end of the term and once we've really got much more substantively

[0:18:50] Voice 7: through the process you can reflect as a committee on whether that process was acceptable and whether

[0:18:56] Voice 7: the policy guided us suitably and they could make recommendations to trust council for changes

[0:19:00] Voice 7: changes for future amendment processes the second is regarding the secretariat services and this is

[0:19:07] Voice 7: another one that maybe later in the year after you've had this meeting today or even at the end

[0:19:10] Voice 7: of this meeting you could reflect on whether you do want policy changes to include criteria for

[0:19:17] Voice 7: selection of secretariat service support this is somewhat on pause because we haven't had the staff

[0:19:24] Voice 7: capacity to undertake this but also there were legislative changes that happened a couple of

[0:19:28] Voice 7: of years ago which enabled the trust to give grants and we haven't had the staff capacity

[0:19:34] Voice 7: to bring forward policy relating to that new power and it may be that as a result of that we

[0:19:39] Voice 7: might you know trust council might choose to move more in a granting direction and then might

[0:19:45] Voice 7: consider you know withdrawing the secretariat services policy so I'm not in any rush to do

[0:19:50] Voice 7: this because in fact we might at some point recommend a whole new regime we just simply

[0:19:55] Voice 7: haven't had the staff time to bring that forward yet um and then following um stewardship tips

[0:20:01] Voice 7: documents are completed and finally um this is for i think trustee fast i'm not sure who's on

[0:20:06] Voice 7: that working group from this committee but the final one is there's a working group that's been

[0:20:10] Voice 7: established to provide recommendations around the montreal pledge and maybe i'll turn it to

[0:20:15] Voice 7: trustee fast for that update yes

[0:20:17] Trustee Fast: thank you at our last meeting we uh trust programs committee moved

[0:20:21] Trustee Fast: that we bring back specific recommendations.

[0:20:25] Trustee Fast: And so I've been in touch with Claire Frader

[0:20:29] Trustee Fast: about timeline for that.

[0:20:31] Trustee Fast: So I'll reconvene the small working group of five people.

[0:20:35] Trustee Fast: So Alex, you'll get an email from me

[0:20:37] Trustee Fast: and the other members of that little working group.

[0:20:41] Trustee Fast: And I'm just going to draft up something simple

[0:20:43] Trustee Fast: to bring to the next Trust Programs Committee

[0:20:47] Trustee Fast: and to Regional Planning Committee

[0:20:49] Trustee Fast: who didn't have time to see it last time and then hopefully we can get it to Trust Council again

[0:20:54] Trustee Fast: in June. So that's underway.

[0:21:01] Voice 9: Perfect thank you. Stafford did you have anything else to add to finish off?

[0:21:06] Voice 7: Well simply I can just give you an update around the policy statement project.

[0:21:10] Voice 7: So where we're at with that is we have provided a request for decision to executive committee

[0:21:16] Voice 7: that they'll consider on Wednesday at a special meeting around the potential rollout process

[0:21:21] Voice 7: us um for which would and what staff are recommending um was that we make it the document

[0:21:26] Voice 7: public on a committee of the whole agenda at the end of april for a meeting we're proposing three

[0:21:32] Voice 7: committee of the whole meetings through may at which council could discuss and deliberate on

[0:21:36] Voice 7: the document um and then towards the end of may the committee of the whole could determine whether

[0:21:41] Voice 7: it felt ready to provide some recommendations to trust council or whether it seemed prudent

[0:21:45] Voice 7: to continue meeting as committee of the whole so on wednesday executive committee will have

[0:21:50] Voice 7: have that conversation and determine if they feel comfortable with that approach or if they'd like

[0:21:53] Voice 7: a different approach for supporting council discussions on the draft. So that's where we're

[0:22:00] Voice 7: at right now and I'm happy

[0:22:02] Voice 9: to take any questions. I have a quick question on that. So if the

[0:22:08] Voice 9: agenda is being released at the end of April and three meetings are being proposed throughout May

[0:22:15] Voice 9: that means that they should be about once a week which means that we'll have a very very short time

[0:22:22] Voice 9: to read a very very large agenda and wrap our heads around it before our first meeting which

[0:22:28] Voice 9: i think is one of the discussions that this trust committee had had stating that we needed a bit

[0:22:33] Voice 9: more time to to read it and digest it before we step into our first meeting that's going to be

[0:22:38] Voice 9: public to make sure that what we're talking about that we're in a good position to discuss it

[0:22:45] Voice 9: to move forward if we're too rushed then we can be saying things in the public forum

[0:22:50] Voice 9: that may cause um a little bit of of pushback because we haven't had time to read through

[0:22:59] Voice 9: everything yet so that is that was something that we had talked about in this in this committee

[0:23:05] Voice 9: meeting so i'm with them i'm i'm still hopeful that we'll have a little bit more than a week

[0:23:10] Voice 9: to read it because that's not going to happen especially for those of us and a lot of us are

[0:23:15] Voice 9: working too.

[0:23:16] Voice 7: So certainly you've got two executive committee members in this meeting today and I see

[0:23:20] Voice 7: Tyler's turned his screen on there. Tyler did you want to speak to that?

[0:23:27] Voice 6: Yes thank you to the

[0:23:30] Voice 6: trustees but we're you know we still have to once we have endorsement or if we have endorsement from

[0:23:35] Voice 6: the executive we have put sort of a tentative schedule that would require pulling of trustees

[0:23:41] Voice 6: to formalize and finalize the dates,

[0:23:43] Voice 6: but the draft schedule for consideration by the executive

[0:23:50] Voice 6: provides about a three-week lead time

[0:23:52] Voice 6: from the publication of the Committee of the Whole agenda

[0:23:55] Voice 6: and obviously distribution to trustees to that first meeting.

[0:24:00] Voice 6: So, you know, we might have a little wiggle room

[0:24:01] Voice 6: of a couple of days on either side,

[0:24:03] Voice 6: but we're really trying to honor that sentiment

[0:24:06] Voice 6: that has been expressed around having a lot of time

[0:24:08] Voice 6: to digest the document before you get into discussion.

[0:24:11] Voice 6: of it okay

[0:24:13] Voice 9: but you're still planning on fitting in three meetings in may with a three-week lead

[0:24:17] Voice 9: time correct

[0:24:18] Voice 6: yes so

[0:24:19] Voice 9: basically it's three three meetings in one week uh

[0:24:23] Voice 6: no they would be um

[0:24:25] Voice 6: subsequent weeks so over a series of three weeks um um that would conclude

[0:24:32] Voice 6: beginning of june end of may um providing again some additional additional time before if there

[0:24:38] Voice 6: there is any recommendations that get forward to trust the next trust council again there's that

[0:24:43] Voice 6: that period for uh percolation and thinking about it um any of those recommendations perfect okay

[0:24:50] Voice 9: so it's three meetings initiating in may not occurring in may yeah

[0:24:56] Voice 6: it would be about mid-may

[0:24:57] Voice 6: would be the first one got

[0:24:59] Voice 9: it got it understood thank you that that definitely clarifies things

[0:25:02] Voice 9: for me um trustee fast you have your hand up um trustee luckham um

[0:25:11] Voice 1: thank you chair um let me try

[0:25:15] Voice 1: and get that hand lowered before i forget um um those of us that uh on executives that were at

[0:25:23] Voice 1: avicc sort of had a little bit of a conversation around this with in in indeed some you know

[0:25:33] Voice 1: anxiety, I'll just say, with respect to how to determine to roll this out over the coming months

[0:25:42] Voice 1: and without actually at this point having seen the document. And so there's, I think, the intent

[0:25:52] Voice 1: here, and I'm speaking as an individual at this point because we actually haven't had a conversation

[0:25:58] Voice 1: conversation at the executive committee level, other than one or two individuals speaking with

[0:26:05] Voice 1: each other, which, of course, would not conform to a decision or affect a quorum associated with that,

[0:26:13] Voice 1: just to be clear. But there's certainly a schedule that is proposed at this point,

[0:26:20] Voice 1: for which quite possibly, really, we may determine that it might be more appropriate to schedule one

[0:26:29] Voice 1: meeting and then determine the scope of interest and how the policy statement lands in order to

[0:26:39] Voice 1: determine the scope and time necessary to continue that conversation. Because I think we're all

[0:26:48] Voice 1: We're all very much interested in taking as much time as is necessary to digest this and talk amongst ourselves and with our communities in order to advance this in a consensus sort of guiding direction, I would suggest.

[0:27:07] Voice 1: Yes. So I just wanted to add that in, that although there's certainly the framework of advancing this,

[0:27:15] Voice 1: that framework can fluctuate, particularly around time, as is seen necessary by all of Trust Council.

[0:27:27] Voice 1: And perhaps if Claire has anything other than that to add, I would appreciate that.

[0:27:31] Voice 1: active room uh

[0:27:33] Voice 7: certainly yes so executive committee will be discussing comfort level and how and how

[0:27:37] Voice 7: this is rolled out there is no timeline so council can take as much or as little time as it wishes on

[0:27:42] Voice 7: this and can have as many meetings as it wishes i think staff were somewhat of the view because

[0:27:47] Voice 7: it's now a committee of the whole meeting where there will be no decisions made um we were i think

[0:27:52] Voice 7: were of the view it could potentially be somewhat a little bit less than three weeks i think because

[0:27:56] Voice 7: of the briefing that we gave you because the first meeting would simply be an introduction

[0:27:59] Voice 7: and a

[0:28:00] Voice 7: walkthrough generally, so there wouldn't necessarily even be a need to be too familiar

[0:28:04] Voice 7: because we would be helping you become familiar with it. But certainly executive committee will

[0:28:08] Voice 7: be having the conversation and can determine how it wishes to proceed in terms of reviewing the

[0:28:15] Voice 7: document. I'm personally thrilled that we now have the committee of the whole power,

[0:28:18] Voice 7: such that council can be assured it won't be making any decisions. It will simply be

[0:28:23] Voice 7: a discussion and debate until there's time for recommendations from the committee to council.

[0:28:28] Voice 7: Council. I'm hopeful that there'll be agreement with this approach because I think it will

[0:28:32] Voice 7: provide assurance to the public that nothing will happen before there's been adequate discussion

[0:28:36] Voice 7: and the next recommendation we'll likely be bringing forward is sort of a dedicated town hall

[0:28:41] Voice 7: for the public once Council's had a chance to really become familiar with it then provide a

[0:28:46] Voice 7: really deliberative venue to hear public comment ahead of any Council discussion on the matter.

[0:28:52] Voice 7: So we look forward to hearing from Executive Committee. We are planning regular communications

[0:28:56] Voice 7: with trustees sort of a weekly newsletter that will keep everyone up to date with the kinds of

[0:29:00] Voice 7: questions we're getting what the next steps will be really planning to have a two-way conversation

[0:29:04] Voice 7: with trustees on an ongoing basis around the project and the next steps so stay tuned for all

[0:29:09] Voice 7: that and we're asking anyone as we as this all moves forward if you're hearing questions or

[0:29:14] Voice 7: concerns in your community please bring them into Tyler and myself and we'd be more than pleased to

[0:29:18] Voice 7: work with anyone to provide any you know answers to any questions that they have and again the

[0:29:23] Voice 7: document is council's and it's council's to take and mold as it wishes perfect

[0:29:29] Voice 9: thank you steph

[0:29:30] Voice 9: brader um trustee luckham do you have anything else to add that this was this was your conversation

[0:29:38] Voice 1: um no um other than i do want to emphasize this is really exciting we're going into committee as

[0:29:45] Voice 1: a whole um in order to advance these decisions these ideas in a consensual fashion i'm very

[0:29:51] Voice 1: excited about the process perfect

[0:29:53] Voice 9: thank you very much uh trustee peterson thank you chair

[0:30:00] Voice 4: I am also really happy that we've moved to a space where we have the option of committee of the whole.

[0:30:06] Voice 4: My question is around public communication.

[0:30:15] Voice 4: I'm just curious what sort of process explanation the public are going to get when this,

[0:30:24] Voice 4: obviously when this hits the website, it's public.

[0:30:28] Voice 4: public um and and and i mean i know you you have been thinking about this but just if you could

[0:30:36] Voice 4: give us a little brief uh on what that that looks like for you um that would be helpful because

[0:30:45] Voice 4: i think you know one of the big problems the last go around was um we moved to a special meeting

[0:30:53] Voice 4: meeting where there was consideration of first reading and it was clear that a lot of the public

[0:31:00] Voice 4: didn't understand even what first reading was I'm happy that we're doing committee the whole but

[0:31:04] Voice 4: it'd be good to make sure that those Communications explain that committee the whole won't be making

[0:31:09] Voice 4: decisions I think a lot of the a lot of the public angst last time around was around um sort of uh

[0:31:20] Voice 4: concern that Trust Council might be moving this, you know, that draft that we had along and to completion really quickly.

[0:31:30] Voice 4: And so some laying out of what the sort of proposed, I guess it'll be proposed processes.

[0:31:37] Voice 4: Of course, Trust Council will certainly have its ideas about how we should proceed, you know, even after the first meeting.

[0:31:47] Voice 4: But something clear and simple for the public to understand sort of what the proposal is from the process point of view.

[0:31:59] Voice 9: So I would say that Trust Council as a whole will still own the process.

[0:32:06] Voice 9: We will own the communication that goes forward.

[0:32:11] Voice 9: Staff have been working on a communications plan with a communications specialist.

[0:32:15] Voice 9: specialists so we do have some expertise coming in on that but we still so if we want to add or

[0:32:23] Voice 9: if we're considering something else we can discuss how to do that so I'm going to turn it back over

[0:32:29] Voice 9: to staff rater to fill us in on a few more of those details and perhaps give us a few other

[0:32:36] Voice 9: options that we can that we can employ in our arsenal of tools that that we have so go ahead

[0:32:43] Voice 7: that stuff, Rachel.

[0:32:44] Voice 7: Okay, well, thank you, Chair Evans.

[0:32:46] Voice 7: I see Tyler's turned on his video

[0:32:47] Voice 7: and he's acting as our project lead,

[0:32:49] Voice 7: which I'm thrilled about here.

[0:32:50] Voice 7: So perhaps with your indulgence,

[0:32:51] Voice 7: I'll ask Tyler if he'd like to speak first

[0:32:53] Voice 7: and then I can supplement his need.

[0:32:56] Voice 7: Thanks, Tyler.

[0:32:58] Voice 6: Thanks, Claire.

[0:33:00] Voice 6: And through you, Chair Evans, to the committee.

[0:33:05] Voice 6: Obviously, I don't have some of the history here

[0:33:09] Voice 6: that's gone with that project and some of that experience,

[0:33:11] Voice 6: But listening and trying to deconstruct a lot of trustee comments and concerns and also staff comments and concerns, really trying to figure out approach that ultimately moves the project in terms of discussion on an actual item, the policy statement, but also doing so in a way that is allowing trustees to contemplate a really complete, robust package.

[0:33:35] Voice 6: package. Staff recommendation is one input but so is current concern, questions, comments,

[0:33:42] Voice 6: ideas from the community. So how do we bring all those together in a way that allows for

[0:33:49] Voice 6: good deliberation by trustees over a series of months or years? So that's really the goal.

[0:33:54] Voice 6: The first step is we do have a document we want to get in front of trustees. We do know

[0:34:00] Voice 6: that there is some history with the process and with the document and there's going to

[0:34:05] Voice 6: to be concerned from members of the public so first and foremost what we're trying to do and

[0:34:09] Voice 6: i think we're leading us uh into the committee of the whole and again this is all contingent upon

[0:34:15] Voice 6: an endorsement of an approach from the executive um making sure that trustees and staff are very

[0:34:21] Voice 6: very clear on process both with respect to how it's going to unfold um so they can answer those

[0:34:27] Voice 6: questions and be comfortable in their own mind but so are staff so if you know a trustee or a

[0:34:32] Voice 6: a member of the public calls a particular staff member,

[0:34:34] Voice 6: they're always getting the same information about what is the process.

[0:34:39] Voice 6: And I think first and foremost is that first reading right now

[0:34:43] Voice 6: is not even being pondered.

[0:34:44] Voice 6: There's still a lot of process, right?

[0:34:46] Voice 6: That's sort of the question that I see it.

[0:34:48] Voice 6: And, you know, again, trustees may go a different route

[0:34:51] Voice 6: as they get into this period around processes.

[0:34:55] Voice 6: Are we moving towards a document that's good enough

[0:34:57] Voice 6: to get out into the public and start receiving feedback?

[0:35:01] Voice 6: feedback so um planning around that um is we don't want to find ourselves in a reactive position

[0:35:10] Voice 6: um and so making sure that we're we're ready adaptable and flexible uh depending on where

[0:35:16] Voice 6: um trustees want to go with their deliberations but more importantly where does a public

[0:35:21] Voice 6: conversation go and what are trustees hearing this staff hearing this so we want to make sure

[0:35:27] Voice 6: that we're putting out real accurate complete information about both the process hey this is

[0:35:34] Voice 6: what's being considered not first reading where nothing's nothing's being uh immediately adopted

[0:35:39] Voice 6: uh no we're moving towards uh getting a document out uh through trustee deliberation and there

[0:35:46] Voice 6: will be an extensive period in which the public part of that also is not just a process though

[0:35:52] Voice 6: it's directing people to where they can find complete accurate information because often

[0:35:58] Voice 6: and we're all we're all guilty of it we hear something and uh and if there's a void and where

[0:36:02] Voice 6: we find that information you know i live on a gulf island too i know how those uh those type

[0:36:07] Voice 6: of stories can unfold so really it's just about um hey here's the process um and making sure that

[0:36:14] Voice 6: people as best as possible are aware of that there's always going to be items we can't mitigate

[0:36:19] Voice 6: um and then uh parallel to that but also complementary to that is hey this is where

[0:36:25] Voice 6: you find all the information to date this is where you find it's going to be directing people largely

[0:36:30] Voice 6: to the website where there's just people can we're trying to structure it so if people just need that

[0:36:36] Voice 6: super uh superficial high level how okay this is it or for the folks that do really like that deep

[0:36:42] Voice 6: dive um they'll be able to do that as well and go through materials so that's that's sort of

[0:36:49] Voice 6: the approach that's why we've uh developed what we hope is the committee of the whole is just to

[0:36:54] Voice 6: really provide a measured a measured approach that both trustees and the public and staff

[0:36:59] Voice 6: can really say hey okay we're moving in a direction here there's lots of conversations

[0:37:03] Voice 6: still to occur and the process is really open and transparent to get us to a place of a document

[0:37:10] Voice 6: first and foremost that we can now start sharing again and engaging on in the public and then after

[0:37:16] Voice 6: an extensive amount of time that the public has we can get all the all that public information

[0:37:20] Voice 6: all the trustees have heard all the input from first nations and other external agencies back

[0:37:27] Voice 6: in front of trust council next year for a really really deep uh deliberation of where you want to

[0:37:34] Voice 6: go with it based on everything that you've heard

[0:37:39] Voice 9: thank you very much uh steph brown uh steph

[0:37:44] Voice 9: do you have anything that you would like to add you said that you might so

[0:37:47] Voice 7: yeah i'll just

[0:37:48] Voice 7: supplement that thank you for that summary um that one of the key documents for communications

[0:37:53] Voice 7: communications pieces will be a frequently asked questions web page that we're going to add to the

[0:37:56] Voice 7: website and what we'll do is as questions roll in on a you know real-time basis we'll be providing

[0:38:02] Voice 7: answers to those questions both from trustees and the public so as key themes emerge that we

[0:38:07] Voice 7: hadn't anticipated we'll be adding to that document we're hoping it's a resource for both

[0:38:12] Voice 7: trustees to be leaders in their community but also directly for community to go and find answers

[0:38:16] Voice 7: directly and then let us know and again because it's a web page it's eminently changeable if

[0:38:21] Voice 7: If there's, you know, anything that needs amending, we can take a look at it and respond, you know, nimbly to making changes.

[0:38:27] Voice 7: So I think that will be important. As we move forward in the launch, there will be a suite of things like a news release.

[0:38:32] Voice 7: We're going to have social media all focused around process so that people understand what's happening,

[0:38:37] Voice 7: that this is going to happen again at the speed that it needs to, as driven by council, and that we are nowhere near a decision at this point.

[0:38:45] Voice 7: It's really just going to be a long discussion, but an exciting one.

[0:38:48] Voice 7: we're going to be talking about the future of the trust area and everyone's going to bring

[0:38:51] Voice 7: forward their values and represent their communities and it's a really I hope a very

[0:38:55] Voice 7: positive experience looking at what do we all care about and how do we want to care about these

[0:39:00] Voice 7: islands and communities that are so special and unique in the world and so I'm hoping that this

[0:39:05] Voice 7: can be an exciting and invigorating and positive experience for everybody to look at how we craft

[0:39:11] Voice 7: a future and how do we craft the vision of this space so looking forward to that and welcoming

[0:39:16] Voice 7: all trustees to come forward and just reach out to Tyler and myself if they've got any questions

[0:39:21] Voice 7: or concerns. We'd be happy to address them. And again, you've got your executive committee members

[0:39:25] Voice 7: here and you've got two others to speak to about their approach on Wednesday to how they'd like to

[0:39:31] Voice 7: craft the process. They've got a recommendation from staff, but may very well come up with their

[0:39:35] Voice 7: own.

[0:39:36] Voice 9: Thank you. Thank you very much for that summary and for the follow-up supplemental

[0:39:41] Voice 9: information. So yes, we're definitely reaching that exciting point in this process where we're

[0:39:48] Voice 9: finally going to get to see it and read it and digest it and start our first steps as a trust

[0:39:55] Voice 9: council with this document. So very excited to be involved in this. Okay, is there anything further

[0:40:03] Voice 9: that anyone would like to say on this topic before we move on to the next item in our agenda?

[0:40:12] Voice 9: Not seeing any hands. And I'm going to ask that you raise electronic hands, not just your physical

[0:40:17] Voice 9: hand because otherwise i'm not gonna be able to see you all right so the next item on our agenda

[0:40:22] Voice 9: then is the secretary services to coordination groups in the trust area and again i'm going to

[0:40:29] Voice 9: turn this over to staff rater to give us our summary update on this topic um as she's been

[0:40:36] Voice 9: the one most involved and then we can start a discussion over to you okay thank

[0:40:42] Voice 7: you i will

[0:40:43] Voice 7: give you a somewhat lighter introduction than you might have had last year now that i would i'll

[0:40:46] Voice 7: assume that you're all familiar with this program. Essentially, this is a program delivered by Trust

[0:40:52] Voice 7: Programs Committee through council policy on secretariat services. The intention is to support

[0:40:58] Voice 7: coordination groups in the trust area through the provision of administrative support. Most of these

[0:41:04] Voice 7: groups are volunteer-led, but benefit the trust through coordination. This program arose out of

[0:41:11] Voice 7: two terms ago, Trust Programs Committee spent most of the term dealing with a topic that they

[0:41:16] Voice 7: named service integration, because there was a real concern that there was a lack of conversation

[0:41:21] Voice 7: happening between regional districts and the province and the federal government and the trust

[0:41:25] Voice 7: around all manner of topics. I will say as a staff person, I don't see that any longer. There's not

[0:41:30] Voice 7: that same level of heightened anxiety. And I think this program is part of the reason for that,

[0:41:35] Voice 7: that there's now much better relationship and good conversation. So at Trust Council,

[0:41:40] Voice 7: Council, they provided a budget to you, which I'll scroll down here, of $15,000 to allocate.

[0:41:46] Voice 7: And Gillian Nicol, our former, oh, sorry, Trustee Faust.

[0:41:51] Trustee Fast: I don't think that your agenda is scrolling.

[0:41:53] Trustee Fast: The screen that I see is just the top page.

[0:42:00] Voice 7: Okay. Apologies. It's been like that the whole time.

[0:42:05] Voice 7: You've just been seeing the agenda cover?

[0:42:07] Trustee Fast: Yes, but I've got it up over here. So, but just so.

[0:42:10] Voice 7: I'm going to try this again. I did, as I mentioned earlier,

[0:42:12] Voice 7: I did get that message that Zoom was not, I was unhappy.

[0:42:18] Voice 7: Okay, let's try this again. Is it, did it stop sharing for you there?

[0:42:21] Voice 7: Yes.

[0:42:21] Voice 7: Okay. I have a message now. My screen is loading.

[0:42:32] Voice 9: I'm so happy. I'm not the only one with computer issues today.

[0:42:37] Trustee Fast: Oh, now we lost.

[0:42:39] Trustee Fast: You blinked out for a minute there, Claire, but you're back.

[0:42:42] Trustee Fast: Okay.

[0:42:43] Voice 7: I'm back. Let's try this a different way.

[0:42:45] Voice 7: So what I'm going to try then is sharing my screen.

[0:42:49] Voice 7: we'll see if that improves things at all for you okay

[0:42:52] Trustee Fast: are you seeing it again it

[0:42:53] Voice 7: is okay all right

[0:42:55] Voice 7: I think we need to reload my zoom license all right so please apologies let me know if that's

[0:43:01] Voice 7: happening again I've been scrolling along with you all right um so where was I um so you've got

[0:43:07] Voice 7: $15,000 and Jillian Nichols our program coordinator many of you may remember is seconded to the

[0:43:12] Voice 7: planning department currently um so that position is actually vacant so just want to acknowledge

[0:43:16] Voice 7: she's been helping me out after hours with reaching out to the coordination groups and

[0:43:20] Voice 7: helping pull this together and so here we are we've got requests from one to you've got five

[0:43:29] Voice 7: groups and I will say I haven't heard from or I did hear very lightly from the Vancouver Island

[0:43:34] Voice 7: and Coastal Communities Climate Leadership Steering Committee I will just let you know

[0:43:38] Voice 7: they haven't yet determined their budget for this year but they thought it would be in the range of

[0:43:42] Voice 7: last year so what I would recommend to you as you contemplate that request is perhaps for the

[0:43:47] Voice 7: sake of administrative efficiency is consider allocating an amount similar to last year and

[0:43:52] Voice 7: then when they come back to us in November if there's a radical difference then staff will

[0:43:56] Voice 7: return to this committee and see if there's an adjustment needed or we could go back to council

[0:44:00] Voice 7: as we did before but it would save us revisiting this entire briefing at a future meeting if you

[0:44:05] Voice 7: could allocate it today. I'll leave it there because I think you're all familiar with the

[0:44:09] Voice 7: program and you've had an opportunity to read the requests. We had one or two groups ask if they

[0:44:14] Voice 7: should come and make a presentation and as staff we advised we think that you're likely comfortable

[0:44:19] Voice 7: based on the presentations you had last year but if the committee is not comfortable making a

[0:44:23] Voice 7: decision today we could arrange for that at a future meeting. So I'll leave it there and happy

[0:44:28] Voice 9: to

[0:44:29] Voice 7: take any questions.

[0:44:30] Voice 9: Thank you very much for that. Yes the presentations that we had at the

[0:44:34] Voice 9: last year were very good and it was very informative and definitely helped. For those of

[0:44:39] Voice 9: us that are new to this committee it definitely helped our understanding um does anyone have

[0:44:44] Voice 9: anything that they'd like to say trustee allen yeah

[0:44:50] Trustee Allen: thank you chair um you know we all know about

[0:44:55] Trustee Allen: the course of douglas for uh that was been a lot a very big chunk of conversation in our

[0:45:01] Trustee Allen: past meetings and um i i was just curious that's it's kind of a lot of money um and also seems to

[0:45:10] Trustee Allen: to be doing a lot of work that we are already doing in conservancy and it sort of stood out

[0:45:14] Trustee Allen: more than the other groups um and so i just would like to know more of it from staff regarding

[0:45:23] Trustee Allen: you know they do biodiversity mapping invasive species control

[0:45:27] Trustee Allen: land over incentives which sounds pretty much like our conservancy um whereas the other groups

[0:45:33] Trustee Allen: it's more about sort of a mutual interest i don't know so i just would wouldn't mind just

[0:45:37] Trustee Allen: telling me my little brain which is full of pollen get through that whether yeah i'm trying to figure

[0:45:47] Trustee Allen: out what i'm trying to say it's doubling up on what we're already doing but um whether that might

[0:45:53] Trustee Allen: be okay i'm not sure so i just wanted to flag that

[0:45:58] Voice 7: would you like

[0:46:00] Voice 7: me to speak to that chair evans

[0:46:02] Voice 7: yes please okay thank you so trust council is a member of the um coastal delgas for conservation

[0:46:07] Voice 7: partnership in the same way that many other local governments are and conservation partners they act

[0:46:14] Voice 7: regionally to provide leadership in terms of resources so some of the materials you may see

[0:46:18] Voice 7: from the conservancy are in fact informed by the work of that larger body which is really science

[0:46:23] Voice 7: led and has you know many experts from the provincial from the province on it so I see it

[0:46:28] Voice 7: as very beneficial to the trust that we have you know that those resources that come in that then

[0:46:32] Voice 7: we can customize locally and I would say I think their their work is very compatible and

[0:46:38] Voice 7: constructive and relevant to the trust area. If you have further questions on that in the past

[0:46:44] Voice 7: we have had a trust staff person sitting on the steering committee that sort of as resources

[0:46:49] Voice 7: permit and council can always revisit that agreement should it wish to.

[0:46:55] Voice 9: Thank you so to

[0:46:56] Voice 9: summarize what you just said there Steph I just want to make sure that I'm understanding it

[0:47:01] Voice 9: it correctly, you're saying that the Crystal Douglas for Conservancy Partnership has, while

[0:47:07] Voice 9: there's a lot of overlap, the work that they're doing is actually complementary or informative

[0:47:12] Voice 9: to the work that is being done by the Islands Trust Conservancy. So in fact, they're an aid

[0:47:17] Voice 9: or a resource to them, not just a duplication of work. Is that correct? Did I understand that?

[0:47:24] Voice 7: Yes. And I would also suggest your planning department. They provide resources relevant

[0:47:28] Voice 7: of it planning not just the Conservancy if it's of interest we could bring up their website and

[0:47:32] Voice 7: you could walk through it if that's of interest we're happy to support you on finding the

[0:47:36] Voice 7: information that you need or answer any questions thank

[0:47:40] Voice 9: you uh trustee Ellen did that answer your

[0:47:41] Voice 9: question or would you like further clarification um

[0:47:44] Trustee Allen: it answered my question thank you I just had

[0:47:46] Trustee Allen: one other question or I could wait till trustee fell um so the Vecra Island coastal community

[0:47:54] Trustee Allen: community climate leadership steering committee was it $250 last year I didn't yes that's a tiny

[0:48:01] Trustee Allen: amount um I just wonder whether we should give them more there is a bit there's more in our pot

[0:48:08] Trustee Allen: I just think that's a week like a really tiny amount so I was just wondering what they did

[0:48:13] Trustee Allen: last year because I didn't get a chance to actually look at anything on that one

[0:48:20] Trustee Allen: so

[0:48:20] Voice 7: I'm afraid I don't have much more detail for you um your former representative on the

[0:48:25] Voice 7: the committee was Toby Elliott and now it is Justine Morrison and as I mentioned the coordinator's

[0:48:30] Voice 7: been away so I was unable to sort of get any more details for you and you could defer a decision if

[0:48:33] Voice 7: you wished as they understand it I think if I recall correctly some of the allocation was

[0:48:37] Voice 7: population-based and so you have sort of a smaller population relative to some of the other membership

[0:48:43] Voice 7: of that steering committee again if you wanted to provide higher level of support that's at your

[0:48:47] Voice 7: discretion you've you've got some budget room this year unlike previous years relative to the

[0:48:52] Voice 7: requests and again you could defer your decision should you wish to thank

[0:48:59] Voice 9: you steph brader um does

[0:49:01] Voice 9: that answer your question trustee ellen perfect thank you trustee fenced um

[0:49:06] Trustee Fast: thank you chair i'm

[0:49:08] Trustee Fast: uh speaking to the coastal douglas for conservation uh partnership uh bowen island

[0:49:14] Trustee Fast: municipality is a member as well and i just wanted to flag that as a as a good um uh outreach

[0:49:22] Trustee Fast: outreach networking coordination collaboration kind of group for all kinds of local governments

[0:49:30] Trustee Fast: as well as the expertise that comes from the province and some of the

[0:49:37] Trustee Fast: expert groups that work together as a team I think working together is a better way

[0:49:42] Trustee Fast: for most of these things and that's partly why these forums fora are so terrific I wanted to

[0:49:49] Trustee Fast: To mention in the next one down, the Alkitsam House Sound Community Forum was on Friday.

[0:49:58] Trustee Fast: And that's why I couldn't come to AVICC or I would have been there somehow.

[0:50:05] Trustee Fast: But it was terrific.

[0:50:08] Trustee Fast: This is for the elected official group that we all sat around the table.

[0:50:14] Trustee Fast: And this was the first time that a provincial minister came to the forum to present about ecotourism and how tourism might be balanced with everything else so that it's a good situation all around in terms of I thought the group might be interested in terms of long range bicycle tourism, you know, 60 kilometers to 90 kilometers a day kind of tourism.

[0:50:43] Trustee Fast: Anyway, the idea of a bike path all the way up to Squamish.

[0:50:47] Trustee Fast: So I wanted to mention the Vancouver Postal Community's Climate Leadership Steering Committee.

[0:50:57] Trustee Fast: It's my belief that that's kind of calculation by population, so many dollars per head kind of thing, which is what we do on the Bowen side, Bowen municipality also to support some of these groups.

[0:51:15] Trustee Fast: Oops, I think Ocean Watch Action Committee, we do that or the Biosphere.

[0:51:21] Trustee Fast: Anyway, it's one of those ways of not excluding small communities that local governments are using.

[0:51:33] Trustee Fast: And Ocean Watch Action Committee, I meant to mention, is part of the Al-Qudsum House Sound Community Forum Secretariat Funds that met the Friday before.

[0:51:43] Trustee Fast: and um so that's got spatial planning marine spatial planning happening as you're doing up

[0:51:49] Trustee Fast: in lambert channel i gather from the documents that are part of the agenda uh with this lambert

[0:51:56] Trustee Fast: channel with the bain sound forum so that sounds great and uh i am just one of my last little

[0:52:04] Trustee Fast: comment i'm in support of all the recommendations including uh keeping aside the 750 dollars

[0:52:10] Trustee Fast: for requests that may come up through the year.

[0:52:14] Trustee Fast: It seems to me that in the last couple of years

[0:52:17] Trustee Fast: there may have been a couple of requests

[0:52:18] Trustee Fast: that come in from First Nations groups

[0:52:21] Trustee Fast: and I kind of like having something

[0:52:26] Trustee Fast: to be able to respond at a different time of year.

[0:52:29] Trustee Fast: So I would be happy to move the motion

[0:52:32] Trustee Fast: when people are ready and I'm in support.

[0:52:35] Trustee Fast: I read through the document.

[0:52:37] Trustee Fast: I see that those are the requested amounts

[0:52:39] Trustee Fast: and to make the whole system work in collaboration with others as per our mandate.

[0:52:45] Trustee Fast: So let me know, Madam Chair, when you want me to make the motion,

[0:52:51] Trustee Fast: unless somebody beats me to it. Thank you.

[0:52:54] Voice 9: Will do. Thank you so much, Trustee Fast.

[0:52:57] Voice 9: Trustee Peterson?

[0:53:00] Voice 4: Yeah, thank you, Chair.

[0:53:04] Voice 4: I'm really pleased that this year we're not in a financial situation

[0:53:10] Voice 4: with our allocation that we're having to make the hard decisions that we had to

[0:53:16] Voice 4: made last year it's nice to be able to be in a position to fully fund all these

[0:53:21] Voice 4: requests and have a little bit left over appreciative of staff for their work on

[0:53:27] Voice 4: this I don't have any particular concerns with any of these groups I will

[0:53:35] Voice 4: I will note, just as an information point, that the Coastal Douglas Fir Conservation Partnership is also supported by Environment Canada and the province of BC.

[0:53:48] Voice 4: So to me, that speaks to concerns we heard previously about the quality of the information, doubts about the quality of the information.

[0:53:57] Voice 4: I think we've got some pretty high-level partners that we're part of this with.

[0:54:03] Voice 4: So I have no problems with this, the suggestions or the recommendations from staff and very much appreciate that we're in a position to give all of these groups what they're asking for this time.

[0:54:19] Voice 9: Brilliant. Thank you so much, Trustee Peterson. And back to you, Trustee Fast. I was just going to say, if you're ready, I think I'm not seeing any other hands or comments. So over to you.

[0:54:29] Voice 9: Okay,

[0:54:31] Trustee Fast: thank you. I'm looking at page 10. And I move that Trust Programs Committee allocate for fiscal year 2024-25 $1,500 to support the coordination of Rural Island Economic Partnership, $2,500 to support the coordination of Bainsound-Blambert Channel Ecosystem Forum, $3,000 to support coordination of the Coastal Douglas for Conservation Partnership,

[0:54:55] Trustee Fast: 4,000 to support the coordination of the O'Kitsum Howe Sound Community Forum,

[0:55:02] Trustee Fast: 3,000 to support the coordination of the Southern Gulf Islands Forum,

[0:55:07] Trustee Fast: and $250 to support the coordination of the Vancouver Island and Coastal Communities Climate Leadership Steering Committee.

[0:55:15] Voice 9: Thank you very much. Are

[0:55:17] Voice 9: you seconding, Trustee Allen?

[0:55:19] Trustee Allen: Can I just question the amounts on the Bain Sound? I heard 2,000, isn't it 2,500?

[0:55:24] Trustee Allen: 2

[0:55:27] Trustee Fast: ,500. Sorry, 2,500. Yeah. Perfect.

[0:55:33] Trustee Allen: And I'm seconding.

[0:55:35] Voice 9: Yes. Okay. So seconded by Trustee

[0:55:37] Voice 9: Allen. Thank you very much. Would you like to speak to your motion, Trustee Faske?

[0:55:43] Trustee Fast: Well, I think I have already, but I'll just say that it's great to be able to support this

[0:55:49] Trustee Fast: relatively new direction for Islands Trust over the past eight or nine years that I've been a

[0:55:58] Trustee Fast: trustee this has this secretariat function has emerged and uh so these regional uh uh

[0:56:07] Trustee Fast: collaborations um seem to me to be the best way to uh for us all to be paddling forward together

[0:56:14] Trustee Fast: and um because uh first nations are also involved in these for example um i'll get some house sound

[0:56:21] Trustee Fast: community forum um uh joyce williams was there and she's the one of the elected um uh council

[0:56:31] Trustee Fast: of the squamish nation she's the co-chair of the uh how sound biosphere and uh it's just great

[0:56:38] Trustee Fast: to have this other window opening to collaboration so we can all uh work together paddle forward all

[0:56:45] Trustee Fast: those good things thank you brilliant any

[0:56:49] Voice 9: comments or um discussion trustee

[0:57:02] Trustee Fast: evans oh there you go

[0:57:04] Trustee Fast: you froze for a second oh i do apologize and again blame

[0:57:20] Trustee Allen: it on the san juan island uh internet

[0:57:22] Trustee Allen: i

[0:57:23] Voice 9: will wait for me to unfreeze have i unfrozen now now you have yes okay what brilliant south

[0:57:29] Voice 9: pender internet connection so i was saying i don't see any other comments or discussion coming

[0:57:35] Voice 9: from the committee therefore i would like to call the question all those in favor please raise your

[0:57:41] Voice 9: hand like i said i apologize takes me a while okay perfect that looks unanimous um if you can

[0:57:54] Voice 9: lower your hands i'm just going to call if there is anyone opposed not seeing any i believe that

[0:58:02] Voice 9: passes unanimously thank you very much everyone so i'm going to say at this point in our agenda

[0:58:11] Voice 9: we've reached the end of this agenda in an hour so we do have some extra time would people like

[0:58:19] Voice 9: to discuss um the let me just scroll up here down here all over the place here um where are we we

[0:58:31] Voice 9: We had the opportunity to maybe discuss, again, I really do need a mouse.

[0:58:40] Voice 9: You don't realize how much you need it until you don't have one.

[0:58:43] Voice 9: Do we want to discuss the, what's the word I'm looking for here?

[0:58:53] Voice 9: Like the terms of reference for the, whatever it's called for the secretariat program.

[0:58:58] Voice 9: Do we want to have that discussion now and see if we're happy with the policy or if we want any changes done to the policy?

[0:59:07] Trustee Fast: Trustee Fast?

[0:59:09] Trustee Fast: Thank you.

[0:59:10] Trustee Fast: No, I would, I think the policy was here for our reference, if we had to make hard decisions and that kind of thing. It's a fairly new policy, just a few years old. And I suggest we look at it again next year when we see how this year of the granting of the support has gone with the secretariat support.

[0:59:35] Trustee Fast: support. But otherwise, I just wanted to mention, part of the reason that this meeting was moved up

[0:59:41] Trustee Fast: to nine is because I've got other meetings today here on Bowen that I need to attend in the local

[0:59:46] Trustee Fast: government thing. So I'm happy to move on to confirm the next meeting and that kind of thing.

[0:59:55] Trustee Fast: No comments. Okay, thank you.

[1:00:00] Voice 9: trustee peterson yeah

[1:00:02] Voice 4: i was just going to say that uh i think that if we want to get into criteria

[1:00:07] Voice 4: discussion i think we need to uh all do some homework and think about uh what proposals we

[1:00:13] Voice 4: might bring around that i'm certainly not prepared today sounds

[1:00:17] Voice 9: good and trustee luckham you're on

[1:00:24] Voice 9: mute um

[1:00:27] Voice 1: i might have misunderstood earlier but i thought one of the remarks from director freighter

[1:00:32] Voice 1: there was um that given the new legislation associated with our ability to provide grants

[1:00:38] Voice 1: that this may change as a result of that if that seems like a different perhaps as an alternative

[1:00:45] Voice 1: path to structuring this and and then formalizing some of that criteria associated with grants is

[1:00:51] Voice 1: that correct uh through the chair um director trader yes

[1:00:55] Voice 7: there is that possibility if we get

[1:00:57] Voice 7: time at some point to work on that draft policy change for you which we have not had in the last

[1:01:02] Voice 7: year or so but we'll see how the policy statement project rolls out this year

[1:01:05] Voice 9: yes I was just I was

[1:01:09] Voice 9: just opening up the floor if we wanted to start that discussion and we can continue it in another

[1:01:13] Voice 9: meeting or we can start it in another meeting uh trustee Allen yeah

[1:01:19] Trustee Allen: I was just gonna echo what

[1:01:20] Trustee Allen: trustee Pearson said that yeah I need more time to look at the material rather than just have a

[1:01:25] Trustee Allen: conversation off the fly that's

[1:01:27] Voice 9: good just opening it up to the floor if anyone wanted to say

[1:01:31] Voice 9: anything so it doesn't look like we have any other business to conduct so let's take a look and see

[1:01:39] Voice 9: what the next date is let me just scroll down here with

[1:01:45] Voice 7: your indulgence chair i won't try sharing

[1:01:46] Voice 7: screen again because it seems to want to kick me out of the meeting if i try your next meeting on

[1:01:51] Voice 7: at the bottom of p at the first page of your or second page of your agenda is may 22nd from 10

[1:01:57] Voice 7: and until three at this time oh oh

[1:02:02] Trustee Fast: just that it's back to the usual 10 o'clock um schedule for the

[1:02:07] Trustee Fast: next meeting so my apologies everybody for but thanks for bearing with me so i could be part of

[1:02:12] Trustee Fast: this one you're most welcome and i

[1:02:17] Voice 5: don't know with

[1:02:18] Voice 7: um that for that meeting the theme of it

[1:02:21] Voice 7: is intended to be around stewardship education so at that meeting we'll bring back the survey

[1:02:26] Voice 7: results from the survey that you had us undertake last year along with evaluations from the recent

[1:02:31] Voice 7: webinars that have been held and we'll share all that information with you to inform your decisions

[1:02:35] Voice 7: around setting education objectives for the next year for this committee with the budget you've

[1:02:41] Voice 7: been given. In addition we will likely bring some conversation around business cases and hard to

[1:02:47] Voice 7: believe we're there again already around what funding you might want to request for the following

[1:02:52] Voice 7: fiscal year in the areas of secretariat services and stewardship education and then anything else

[1:02:57] Voice 7: the committee may wish to discuss. So that's what we have intended. Please be in touch if you've got

[1:03:02] Voice 7: additional items you'd like the chair to consider adding to that agenda.

[1:03:07] Voice 9: Perfect. Thank you very

[1:03:08] Voice 9: much. And with

[1:03:11] Trustee Fast: that, oh, Trustee Fast, just that I will probably be bringing with my fellow

[1:03:18] Trustee Fast: fellow trustees on the working group, something to do with the biodiversity framework, specific

[1:03:26] Trustee Fast: recommendations. If you could leave room on the agenda for that. Thank you.

[1:03:33] Voice 9: I'm sure we can fit it in. Okay, anything else? Not seeing anything. Well, thank you, everyone,

[1:03:42] Voice 9: for a lovely meeting. It was great to see all of your faces. And with that, I would like to call

[1:03:48] Voice 9: for adjournment um all those in favor to adjourn this meeting okay i think that's all of us awesome

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
April 15, 2024 Page 1 of 3 
 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
  
Date: 
Location: 
April 15, 2024 
Electronic Meeting 
 
Members Present:  Kristina Evans, Chair/South Pender Island Trustee 
Alex Allen, Vice-Chair/Hornby Island Trustee 
Sam Borthwick, Denman Island Trustee 
Sue Ellen Fast, Bowen Island Municipal Trustee 
Tim Peterson, Lasqueti Island Trustee (EC Representative) 
Peter Luckham, Islands Trust Council Chair and Thetis Island Trustee  
(Ex Officio TPC member)    
 
Member Absent:  Jamie Harris, Salt Spring Island Trustee 
  
Staff Present: Clare Frater, Director, Trust Area Services 
 David Marlor, Director, Legislative Services 
Tyler Brown, Senior Policy Advisor 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: No member of the public was present. 
 
1. CALL TO ORDER 
 
Chair Evans called the meeting to order at 9:00 a.m. and acknowledged that attendees of the 
meeting were in locations across the traditional territories of the Coast Salish people. Trustees 
and Staff introduced themselves. 
 
2. AGENDA 
 
2.1 Review of Agenda 
 
No late item nor changes to the agenda were presented for consideration. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 
 
4. DELEGATIONS 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
April 15, 2024 Page 2 of 3 
 
 
 None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee (TPC) Minutes of February 14, 2024 
 
 By general consent the minutes were approved as presented. 
 
6.2 Resolutions Without Meeting (RWM) 
 
None. 
 
6.3 Follow Up Action List 
 
Director Frater spoke to the FUAL items that were in progress.  
 
Trustee Fast stated that she will be creating a meeting with the trustee working group in 
regards to the Montreal Pledge COP15 Biodiversity Framework and potential impacts for 
the work of Islands Trust, and that the working group will report to the Committee at 
the next scheduled Committee meeting. 
 
Director Frater indicated that the Executive Committee will be reviewing the next steps 
of the Policy Statement Amendment Project, which may include a number of Committee 
of the Whole meetings. It was noted that communication about the process will be 
critical for the success of the project. 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Secretariat Services to Coordination Groups in the Trust Area - Request For Decision 
 
Director Frater introduced the Request For Decision.  Committee discussion included: 
 The Coastal Douglas-fir Conservation Partnership provides resources and leadership 
to the Islands Trust Conservancy and to the Islands Trust planning department, and 
that the Province of BC, Environment Canada, and other agencies, organizations and 
land managers are all involved with the Partnership. 
 
TPC-2024-006 
It was MOVED and SECONDED, 
that Trust Programs Committee allocate for fiscal year 2024/25: 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
April 15, 2024 Page 3 of 3 
 
o $1,500 to support the coordination of the Rural Island Economic 
Partnership, 
o $2,500 to support the coordination of the Baynes Sound Lambert Channel 
Ecosystem Forum, 
o $3,000 to support the coordination of the Coastal Douglas-fir Conservation 
Partnership, 
o $4,000 to support the coordination of the Átl'ka7tsem/Howe Sound 
Community Forum 
o $3,000 to support the coordination of the Southern Gulf Islands Forum, and 
o $250 to support the coordination of the Vancouver Island and Coastal 
Communities Climate Leadership Steering Committee. 
CARRIED 
 
8. BUSINESS - NEW 
 
None 
 
9. NEXT MEETING 
 
Wednesday, May 22 from 10:00 a.m. to 3:00 p.m.  
 
10. CLOSED MEETING 
 
The meeting was not closed. 
 
13. ADJOURNMENT 
 
By general consent the meeting adjourned at 10:05 a.m. 
 
 
 
_________________________ 
Kristina Evans, Chair 
 
Certified Correct: 
 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder