Hornby Island Local Trust Committee regular meeting, April 26, 2024

[0:00:00] Voice 18: Just trying to get Trustee Grant on

[0:00:05] Voice 15: the

[0:00:07] Voice 18: call with us here, so please stand by.

[0:00:10] Voice 15: I

[0:01:40] Voice 7: forwarded to another email of Grant's.

[0:01:43] Trustee Allen: He may not be on the Islands Trust email sometimes, so we'll see whether that worked.

[0:01:53] Voice 7: Thanks, Alex.

[0:02:19] Voice 7: Good morning, Sonia.

[0:02:21] Voice 7: Good morning.

[0:03:33] Voice 7: I'll try calling him again.

[0:03:40] Voice 7: Thanks, Alex.

[0:03:41] Voice 7: Ah,

[0:03:52] Voice 17: there's Grant.

[0:03:53] Voice 17: Grant, Alex just went to go try and phone you.

[0:03:57] Voice 17: So when he

[0:03:59] Voice 17: gets back, we can start the meeting.

[0:04:02] Voice 17: Yay, technology makes everything easier all the time, right?

[0:04:06] Voice 3: Exactly.

[0:04:09] Voice 3: Has any technician ever been hired that actually made things simpler?

[0:04:16] Voice 17: Okay, we're all here.

[0:04:18] Voice 17: I see the recording's on and the live streaming has started.

[0:04:22] Voice 17: started so I'm going to call the meeting to order thank everybody for joining us today this is

[0:04:29] Voice 17: an electronic regular meeting of the Hornby Island local trust committee for April 26 2024.

[0:04:40] Voice 17: I want to start the meeting by acknowledging we're fortunate to be able to gather today in

[0:04:44] Voice 17: locations across the territory of the coach salish peoples and uh the territory in um

[0:04:52] Voice 17: the comox people as as a large um and local locally located uh interests on on hornby island

[0:05:05] Voice 17: my name is uh tim peterson i'm elected on luskete island i'm the chair of the hornby island local

[0:05:10] Voice 17: trust committee i'm joined today by hornby island trustees grant scott and alex allen and together

[0:05:19] Voice 17: we make the hornby island local trust committee this meeting is being live streamed and recorded

[0:05:25] Voice 17: for those who are unable to attend in person and i'd ask everyone in the audience uh oh that's

[0:05:32] Voice 17: actually not relevant today because we're not in the hall um we have staff members joining us today

[0:05:41] Voice 17: we have Catherine Vogt is our minute taker. Ian Cox is our island planner. I see Sonia Zupanek

[0:05:51] Voice 17: is with us as well. And is Jennifer Isaac our meeting administrator today? I believe so.

[0:06:00] Voice 17: Is that right? Excellent. And Lisa Millard. Okay. I'm sorry. I have an old piece of

[0:06:10] Voice 17: uh document here uh welcome lisa uh this meeting is an official forum for the local trust committee

[0:06:19] Voice 17: to make decisions about land use planning matters and to discuss relevant business

[0:06:24] Voice 17: and i also want to add that this is a place of employment and despite the fact that some staff are

[0:06:29] Voice 17: working in their own homes our staff have the right to a safe and respectful workplace and

[0:06:36] Voice 17: And with that, we have an agenda before us, and I'll look to trustees to see if there are any amendments to the agenda today.

[0:06:49] Voice 17: Not seeing any, I'll take it by general consent, we'll approve the agenda as presented.

[0:06:55] Voice 17: And so to start off, we have trustee reports. Who would like to go first?

[0:07:04] Trustee Allen: I'm going to just be really quick because we're already a few minutes behind.

[0:07:08] Trustee Allen: behind um i've had to make the uh a decision that i had to step down from regional planning

[0:07:16] Trustee Allen: committee unfortunately i just realized like you can't have a full-time job and be on two

[0:07:22] Trustee Allen: committees as well as your local committee so i chose the regional planning because i'm the vice

[0:07:29] Trustee Allen: chair of the programs trust programs committee so um yeah that's my story and it's unfortunate

[0:07:36] Trustee Allen: because i was really enjoying the work on there and uh maybe things will slow down i don't know

[0:07:40] Trustee Allen: maybe they won't know that's the way it is so that's my report very

[0:07:46] Voice 18: small thank you trustee

[0:07:49] Voice 18: alan trustee scott yes

[0:07:52] Voice 3: thanks tim thanks for everybody for joining out there i just want to

[0:07:58] Voice 3: say start off by saying at that last meeting in the hall um i made a mistake by making the

[0:08:06] Voice 3: The recommendation that the APC, we used the APC recommendations without a temporary use permit.

[0:08:16] Voice 3: And then I realized after I'd done that, that that had been a mistake.

[0:08:20] Voice 3: It negates the core recommendation of the APC upon which all the others are predicated.

[0:08:25] Voice 3: And it would put the whole process back so far.

[0:08:29] Voice 3: So realizing that was a mistake, that's why we called that RWM.

[0:08:34] Voice 3: Tim? No, am I saying that right? Yeah, without meeting, resolution without meeting to correct

[0:08:42] Voice 3: that. So, and it's something, Tim, maybe you could point out, but it's something used by the

[0:08:47] Voice 3: Islands Trust and other organizations all the time to try to, and we needed to do that to keep

[0:08:52] Voice 3: the process going, or we would have had another month or two if we'd waited till the next meeting.

[0:08:57] Voice 3: So that's why all that was done. So I just want to say that corrected that motion that was made

[0:09:04] Voice 3: at that last meeting so that's now been corrected so we we can we can move ahead so i just want to

[0:09:11] Voice 3: it caused a fair amount of consternation and as you know i tried to correct some of that on the

[0:09:17] Voice 3: on the radio when an earlier a radio broadcast a week before did not clarify that so i tried

[0:09:24] Voice 3: to clarify it so anyway i'll just that's my report thank you thank

[0:09:30] Voice 18: you trustee scott um

[0:09:35] Voice 17: Indeed. Clarification is helpful. Let me

[0:09:42] Voice 15: just see now. I did have a couple of things

[0:09:45] Voice 15: that I wanted to mention.

[0:09:51] Voice 17: Yeah. So for my chair's report, I'll just mention that the

[0:09:58] Voice 17: hiring committee for the new CAO who is going to retire in June continues to meet.

[0:10:03] Voice 17: We expect to release information. A contract will be awarded for an executive search firm to carry out the search process here shortly.

[0:10:17] Voice 17: We're also realizing that we may not have those candidates in place by the time the CAO does retire.

[0:10:27] Voice 17: So we're also looking at an interim process, both within the organization and externally for an interim CAO that might have a term of three to four months while that other process completes.

[0:10:44] Voice 17: elites. Coming up in May, there's going to be the first Committee of the Whole meeting

[0:10:51] Voice 17: of Islands Trust. Committee of the Whole is deliberative sessions where discussions take

[0:10:58] Voice 17: place but no decisions are made. And that will be focused on the Islands Trust policy

[0:11:08] Voice 17: statement review and update project so we're looking forward to getting our

[0:11:15] Voice 17: eyes on that I'll also mention that on April 29th I'll be heading down to

[0:11:24] Voice 17: Victoria to meet with senior staff at the Ministry of Transportation and

[0:11:29] Voice 17: Infrastructure we have a long-standing agreement a letter of agreement with the

[0:11:37] Voice 17: the ministry that uh has provision for an interagency task force to

[0:11:43] Voice 17: really improve communications um and despite the fact that that's been in place since 1996

[0:11:52] Voice 17: uh that task force has never been struck i'm very hopeful that that will be the main thing that

[0:11:59] Voice 17: comes out of this meeting between uh some some members of violence trust and and the uh and the

[0:12:06] Voice 17: the MOTI staff. So that could be a very positive step forward to have a regular form of communication

[0:12:15] Voice 17: back and forth. So those are the things I wanted to mention there. I didn't see,

[0:12:25] Voice 17: we have a space for a regional director report, but I don't think Daniel Arbour is joining us

[0:12:31] Voice 17: today. I'm just going to double check the participant list and make sure I don't see him

[0:12:36] Voice 17: him here yeah i don't think he's joining us today but we do appreciate when he can come and

[0:12:45] Voice 17: the public comment period is coming up next and i have a couple of notes i'd like to share

[0:12:52] Voice 17: before we get into that um just to preface the discussion with some information uh that may

[0:13:00] Voice 17: may be helpful for everyone so what the local trust committee is discussing today

[0:13:06] Voice 17: day is an amended project charter for the official community plan and today we're going to be

[0:13:13] Voice 17: considering endorsement of that revised project charter on page 67 of our agenda today is the

[0:13:20] Voice 17: work plan overview and it outlines how the process is expected to unfold today as i said

[0:13:29] Voice 17: considering endorsement of the revised project charter and consideration of the issues is an

[0:13:36] Voice 17: ongoing process assuming that the ltc today chooses to proceed with this the recommended

[0:13:46] Voice 17: resolutions we'd be looking at draft bylaws coming in the summer for consideration of first reading

[0:13:52] Voice 17: if that takes place then we'd be looking at referrals to first nations agencies

[0:13:59] Voice 17: Agencies, ABC, community groups, the public.

[0:14:03] Voice 17: The fall or early winter, we'd have a community information meeting and consider a second reading of the housing and vacation rental bylaws.

[0:14:14] Voice 17: And in the winter, we'd have possibly another community information meeting and certainly a statutory public hearing for the bylaws.

[0:14:24] Voice 17: and third reading and forwarding of the bylaws the executive committee and the

[0:14:32] Voice 17: Ministry for approval would happen over the winter it's important to note that

[0:14:38] Voice 17: nothing is final until adoption and that up until the public hearing is complete

[0:14:45] Voice 17: our ears remain open to two comments from the public so as trustee Scott has

[0:14:55] Voice 17: As noted, the resolution made at their last meeting wasn't precisely what the trustees had wanted.

[0:15:03] Voice 17: And so we did have a resolution without meeting process after that.

[0:15:07] Voice 17: And essentially to ensure, as Grant mentioned again, that staff didn't put time into drafting bylaws that might get significantly changed this meeting.

[0:15:16] Voice 17: And we don't want to send them back to the drawing board, waste time and energy and delay the project.

[0:15:22] Voice 17: act and just a little bit about resolutions without meetings um interest council meeting

[0:15:28] Voice 17: proceeding procedures guidelines uh resolutions without meeting the section 2.1 and um sections

[0:15:38] Voice 17: 13 2 3 4 and 26 2 3 and 4 of the island's trust act to provide the authority for resolutions

[0:15:44] Voice 17: without meetings and decisions they're different than meetings they they did

[0:15:57] Voice 17: not allow teleconferencing they don't allow discussion whatsoever so the way

[0:16:05] Voice 17: they work is a trustee proposes a resolution and through staff, staff forwards that to

[0:16:20] Voice 17: the chair. The chair being me in this case, considers that it may be possible to do this

[0:16:32] Voice 17: without discussion given the circumstances and as i mentioned the desire not to um send staff on

[0:16:40] Voice 17: on a work journey that was going to be undone uh we proceeded with that and then it proceeds

[0:16:48] Voice 17: uh to a vote so there is no discussion permitted um within that process and thus

[0:16:56] Voice 17: Thus, resolutions without meetings are generally held on more non-controversial type items.

[0:17:08] Voice 17: In this case, the trustees were both in alignment and no discussion was required.

[0:17:14] Voice 17: And when there is discussion desired, then we cannot use the resolution without meeting process.

[0:17:23] Voice 17: process and I'll just also note the resolution without meeting cannot be used to conduct second

[0:17:28] Voice 17: or third readings of a bylaw and then just briefly uh business licensing has been discussed a fair

[0:17:35] Voice 17: bit around this project the the Comox Regional uh Comox Valley Regional District has agreed to

[0:17:43] Voice 17: consider funding a feasibility study to Institute business licensing for short-term vacation rentals

[0:17:49] Voice 17: on Hornby. But I want to be clear, this does not mean that the study will take place or that the

[0:17:56] Voice 17: CVRD will decide to continue with the business licensing should the study take place. It may

[0:18:02] Voice 17: be that a feasibility study indicates that it's not financially viable or administratively

[0:18:10] Voice 17: burdensome for the regional district. So we just can't know what the feasibility study would say

[0:18:14] Voice 17: if in fact it takes place.

[0:18:18] Voice 17: Business licensing in general is in addition to any zoning

[0:18:22] Voice 17: or permitting of a use in a specific zone

[0:18:25] Voice 17: or the use being authorized through a temporary use permit.

[0:18:31] Voice 17: And the regional district cannot issue a business license

[0:18:34] Voice 17: for land use that isn't otherwise permitted in the OCP

[0:18:38] Voice 17: and LUB, the land use bylaw.

[0:18:42] Voice 17: There are other questions that may be discussed.

[0:18:46] Voice 17: by the CVRD and the Local Trust Committee if and when a feasibility study is initiated

[0:18:53] Voice 17: to explore the options and implications of a licensing regime.

[0:18:57] Voice 17: So that's that bit.

[0:18:58] Voice 17: And then finally, temporary permits are being considered as a way to permit a short-term vacation rental as a land use.

[0:19:08] Voice 17: They will not in and of themselves provide a cap on the numbers.

[0:19:12] Voice 17: numbers. However, the Local Trust Committee can monitor the number of temporary use permits

[0:19:18] Voice 17: for short-term vacation rentals and decide whether or not to entertain further applications

[0:19:25] Voice 17: and thus limit the total number permitted. So it would be looking at the decision of

[0:19:30] Voice 17: the Local Trust Committee on whether to entertain further applications at some point.

[0:19:37] Voice 17: And finally, just a note that the local trust committee, we're enjoying to remain impartial at this stage and ensure that no decisions about the final content are made prior to considering the actual draft bylaws and receiving public input on them.

[0:19:54] Voice 17: So as I mentioned earlier, we'll be we'll be should be receiving the draft bylaws in summer and then receiving public input and then we'll have further consideration at that point.

[0:20:13] Voice 17: So I just wanted to preface the public comment period with all that information.

[0:20:17] Voice 17: I hope it's helpful. And

[0:20:21] Voice 18: I see Trustee Allen has his hand up.

[0:20:26] Voice 18: trustee allen yeah

[0:20:28] Trustee Allen: thanks chair peterson i just wanted to maybe you could explain

[0:20:31] Trustee Allen: maybe i'm putting you on the spot but special meeting um a lot of members were very confused

[0:20:38] Trustee Allen: about special meeting and why they couldn't talk and i'm just wondering whether maybe you could

[0:20:42] Trustee Allen: just do a little preamble on that okay

[0:20:46] Voice 17: very briefly i'll well just special meetings are called

[0:20:52] Voice 17: for a topic specific reasons and they're not they're not the same as a regular meeting in

[0:21:02] Voice 17: that sense and so the agenda format is different we don't generally entertain such things as

[0:21:09] Voice 17: delegations trustee chair reports and public comments we don't usually go through the same

[0:21:18] Voice 17: um type of business that we would do at a regular meeting so i hope that's helpful

[0:21:25] Voice 17: okay so i have said all of that um and so i'm gonna open up the public comment period now

[0:21:35] Voice 17: and i'll just remind everyone um to speak to the issues uh not personalities to use respectful

[0:21:45] Voice 17: language and to

[0:21:49] Voice 18: be as brief as possible I see

[0:21:56] Voice 17: there's a lot of people here but

[0:21:59] Voice 17: not a lot of hands up so I will be using a timer for a guideline so I'm gonna I'm

[0:22:05] Voice 17: gonna suggest around three minutes per person

[0:22:08] Voice 8: and

[0:22:10] Voice 17: well that I'll go to the

[0:22:12] Voice 18: first hand I see up, which is Mary.

[0:22:15] Voice 7: Please go ahead. Can you hear me now? Yes, thank you. Okay,

[0:22:26] Voice 12: it's Mary McKenzie here, speaking for 49, actually 51 residents of Hornby Island.

[0:22:35] Voice 12: The world is seeing the struggles in every community over how uncontrolled tourism affects

[0:22:41] Voice 12: affects cities, small communities, and the disenfranchised, and many of us here on Hornby

[0:22:47] Voice 12: have come to recognize the need for some form of regulation in this sector. Following is the letter

[0:22:55] Voice 12: to Hornby Island trustees, I think you've received a copy of this already, co-signed by those 51

[0:22:59] Voice 12: residents. We would like to express our support to the Hornby Island Local Trust Committee

[0:23:05] Voice 12: in response to the recent decision to ask the planners to draft language in support of the

[0:23:11] Voice 12: Advisory Planning Commission's recommendations released in March 2022. We, the undersigned,

[0:23:20] Voice 12: those 51 people, representing long-time year-round residents and others, wish to make our collective

[0:23:27] Voice 12: voice heard. We support the local trust committee to stay the course toward enacting temporary use

[0:23:33] Voice 12: permits and therefore the set of recommendations made by the Advisory Planning Commission.

[0:23:40] Voice 12: That's the end of that brief report. Thank you.

[0:23:50] Voice 16: Thank

[0:23:50] Voice 17: you for that. I'd ask you to lower your hand, electronic hand there, and I'll go next to Jan Kennedy.

[0:24:02] Voice 17: You

[0:24:03] Voice 4: can hear me now?

[0:24:05] Voice 18: Yes, thank you. Please go ahead.

[0:24:07] Voice 4: Oh, thank you. Really, I'm a long-term resident. I've lived here 44 years.

[0:24:13] Voice 4: I've had owned and operated a business, a cafe business here for 30 of those years.

[0:24:20] Voice 4: I just wanted to echo what Mary is saying, really.

[0:24:25] Voice 4: Until now, Hornby's had the most lenient regulations concerning short-term vacation rentals in the entire Island Trust area.

[0:24:34] Voice 4: And I am so glad that we are moving forward.

[0:24:39] Voice 4: It has been difficult to sit through the last two years where I feel that those folks who operate for profit, short-term vacation rental businesses, it has looked from the outside as though they were willing to resist, sabotage, and stall the whole process for as long as possible.

[0:25:04] Voice 4: and it has been hard to listen to the slandering of APC members,

[0:25:11] Voice 4: misconstruing of APC recommendations.

[0:25:14] Voice 4: I am really wanting us to move forward.

[0:25:18] Voice 4: I feel that a lot of time has been given to hear from that particular group

[0:25:26] Voice 4: and they do not speak for Hornby.

[0:25:29] Voice 4: There are many of us who want control to be placed on the number of short-term vacation rentals and how they operate.

[0:25:41] Voice 4: As Mary has said, changes are being made all over the world in this regard.

[0:25:46] Voice 4: And I also want to say community is much more than how we can make the most money.

[0:25:54] Voice 4: And I think we really, really need to bring some balance into this.

[0:25:58] Voice 4: uh so that's basically what i wanted to say and thank you for listening hey

[0:26:07] Voice 15: thank you and i'll

[0:26:08] Voice 15: ask you to put your electronic hand down and next i'm going to go to lily judith gary heather

[0:26:14] Voice 15: hello

[0:26:31] Voice 18: i see your idea now go ahead terrible

[0:26:40] Voice 5: audio here i can't really hear one but can you hear me

[0:26:46] Voice 17: uh we can hear you it's a little faint and and it's a little broken up but why don't you go

[0:26:51] Voice 17: ahead and try anyway i'm

[0:26:59] Voice 5: referring to a staff report sent uh there was a meeting 2017. i have a

[0:27:10] Voice 5: few uh grant was not a trustee at the time were um throughout here that

[0:27:21] Voice 8: i want to

[0:27:21] Voice 5: refer draft

[0:27:22] Voice 5: draft project charter this this charter for this whole project of reviewing

[0:27:30] Voice 5: home shares on hornby island and it's very 2017. so the draft

[0:27:40] Voice 5: features of the draft the following a community survey with input from the apc

[0:27:49] Voice 5: some emerging trends and issues on the titles a community consultation pro apc

[0:27:59] Voice 5: to further explore the top and identified by staff refer specific policy areas for in-depth

[0:28:08] Voice 5: discussion and possible improvements to vacation home rental now when the

[0:28:15] Voice 5: apc producer 22

[0:28:18] Voice 5: 22. none of these issues were and my question is they call these over are in a timeline for

[0:28:27] Voice 5: the whole review project these five items never done all right i'm

[0:28:39] Voice 17: sorry you were breaking up

[0:28:41] Voice 17: there and i'm not sure i think there was a question but i'm not sure uh any of us heard

[0:28:45] Voice 17: heard it properly well

[0:28:50] Voice 5: this is why we want in gathered here taking time out of our day decent

[0:28:57] Voice 5: audio we can barely understand anything and us I mean what's the point I use Zoom meetings all

[0:29:06] Voice 5: the time and I've never had this yeah

[0:29:12] Voice 17: I'm not sure uh what the technical issue there is I've

[0:29:16] Voice 17: i've been hearing everyone else pretty clearly um and uh i

[0:29:25] Voice 17: see him can i ask i see

[0:29:27] Voice 17: trustees have

[0:29:28] Voice 17: some hands up so go ahead trustee scott you had your hand up yes

[0:29:32] Voice 3: thank you i

[0:29:33] Voice 17: don't

[0:29:35] Voice 3: know who these

[0:29:35] Voice 3: speakers are it says lily judith gary i don't know who they are could you get them to state

[0:29:41] Voice 3: their full names please and anybody who comes on to do that please the others kid the

[0:29:48] Voice 5: names are

[0:29:49] Voice 5: are Judith Walmsley, Gary Bertinski, and Heather Caton-Gesler.

[0:30:00] Voice 5: absolutely no way they could hear what was being said to room to grow because they heard that there

[0:30:11] Voice 5: was Tim referred to but there was nobody there to let yeah

[0:30:23] Voice 17: I'm really sorry that the internet

[0:30:25] Voice 17: connection is so poor there I'm gonna go to trust the Allen for a moment well

[0:30:30] Trustee Allen: I was in a Zoom meeting

[0:30:32] Trustee Allen: yesterday and I had the very same issue as what's happening here and I'm not sure whether they have

[0:30:38] Trustee Allen: a plug-in for their microphone speaker but um i realized i sound exactly like that and i heard

[0:30:46] Trustee Allen: everybody else sounding like that because my computer wasn't recognizing that i had an

[0:30:50] Trustee Allen: attachment to my computer so maybe you could look into that and then talk after some other

[0:30:56] Trustee Allen: people have a chance to talk okay

[0:31:00] Voice 17: that's

[0:31:02] Voice 5: that's not a bad bad

[0:31:03] Voice 17: suggestion so the

[0:31:04] Voice 5: attendee chat

[0:31:06] Voice 5: So

[0:31:09] Voice 17: I'm just going to note that despite the bad connection run well over time,

[0:31:19] Voice 17: but I will invite you to see if you can improve the connection and put your hand back up in a little bit here.

[0:31:29] Voice 17: And I'm going to look, actually, I'm going to just take a moment and see if there's other folks on the call that want to speak

[0:31:35] Voice 8: today as well.

[0:31:37] Voice 17: I

[0:31:42] Voice 16: see you, Layla Mills.

[0:31:49] Voice 10: Hi, can you hear me now?

[0:31:52] Voice 18: Yes, perfectly. Thank you.

[0:31:54] Voice 10: Hi, trustees and staff.

[0:31:56] Voice 10: My name is you Layla Mills, and I'm here representing the history board and our membership who are the majority of vacation rentals on Hornby.

[0:32:04] Voice 10: We're here to say that we support the direction on vacation rentals in the project charter with one small amendment to the tone of the statement, but no change to the intent or direction.

[0:32:14] Voice 10: We ask you to consider revising the statement prohibiting vacation rentals as an outright permitted use in residential zones and requiring a valid temporary use permit to a positive statement that reflects the LTC's intent to allow vacation rentals with a TUP or future licensing.

[0:32:34] Voice 10: We also have three questions we hope can be addressed today.

[0:32:38] Voice 10: First of all, we appreciate the overall timeline in the draft OCP charter.

[0:32:43] Voice 10: charter. Can the timeline from adoption to implementation be added to the project charter,

[0:32:48] Voice 10: especially for the application and approval of TUPs? Second, could staff provide some

[0:32:56] Voice 10: clarification around the process of the proposed summer 2024 LTC meeting to review the first draft

[0:33:03] Voice 10: of the OCP and the bylaws? And finally, we want to note that there's a critical issue not yet

[0:33:10] Voice 10: addressed, which is Hornby's definition of what short term is. As a consequence of the provincial

[0:33:17] Voice 10: changes, if the LTC does not set its own definition, the provincial definition that short term is less

[0:33:23] Voice 10: than 90 days will apply to workforce housing starting October 1st. The impact on our ability

[0:33:29] Voice 10: to offer workforce housing in the fall is significant. Can the LTC amend the definition

[0:33:35] Voice 10: of short-term to add the statement less than 30 days before the fall thank you for considering

[0:33:43] Voice 10: our suggestion and questions and we look forward to the discussions today uh

[0:33:50] Voice 17: thank you very much

[0:33:50] Voice 17: and i was taking notes there but i did not catch the second question could i just ask you to repeat

[0:33:56] Voice 17: the second one

[0:33:57] Voice 10: sure uh the second question is uh could staff provide some clarification around the

[0:34:05] Voice 10: process of the proposed summer 2024 ltc meeting to review the first draft of the ocp and the bylaws

[0:34:13] Voice 10: so the summary of the questions are um could we have a timeline in the project order from

[0:34:19] Voice 10: implementation uh or from adoption to implementation specifically around the tups but

[0:34:25] Voice 10: around everything uh could we get some clarification on that summer 2024 meeting and can

[0:34:30] Voice 10: can we define short term for Hornby so that we are not subsumed under the

[0:34:36] Voice 10: provincial definition?

[0:34:39] Voice 16: Brilliant. Thank you very much. Okay.

[0:34:49] Voice 17: I'm looking for any more hands of anyone else who would like to address the

[0:34:55] Voice 17: local trust committee at this time and Lily,

[0:35:00] Voice 17: Judith, Gary, Heather, hopefully you have an improved connection.

[0:35:06] Voice 17: So please go ahead.

[0:35:14] Voice 5: try and speak so you can be now we

[0:35:21] Voice 17: hear you you're a little bit garbled and a little bit quiet but

[0:35:24] Voice 17: i'm just gonna uh we'll we'll try and make this work as best we can so go ahead okay

[0:35:34] Voice 5: i have a

[0:35:36] Voice 5: a question there is anyone in that zoom room familiar with draft project charter january 2017

[0:35:51] Voice 5: that process okay

[0:35:57] Voice 17: uh draft project charter from january 2017 anybody trustees or staff at all

[0:36:05] Voice 17: it's

[0:36:10] Trustee Allen: kind of on the fly yeah

[0:36:13] Voice 17: it sounds like maybe something we would need to dig up to

[0:36:17] Voice 17: to really understand okay is

[0:36:22] Voice 17: there anything further

[0:36:23] Voice 5: it's little guidelines to how to do

[0:36:27] Voice 5: the end the guidelines it's the principle guiding the home rentals is anybody there

[0:36:35] Voice 5: I am familiar with what dictates this entire process we're going through.

[0:36:50] Voice 15: And

[0:36:51] Voice 18: I'm not sure if you finished or you just got cut off.

[0:36:54] Voice 18: I see Trustee Scott's hand.

[0:36:55] Voice 18: Go ahead, Trustee Scott.

[0:36:57] Voice 3: Thank you.

[0:36:58] Voice 3: I mean, 2017, that charter back then would be completely out of date for what we're doing now.

[0:37:06] Voice 3: So I don't understand its relevance to today.

[0:37:11] Voice 3: Dave. So I'm not sure there is any relevance.

[0:37:18] Voice 17: And I would also say that it's not something that's in front of us

[0:37:23] Voice 17: for us to refer to to answer any specific

[0:37:26] Voice 17: questions. So I would suggest if you think that there's

[0:37:31] Voice 17: information in that project charter

[0:37:35] Voice 17: that maybe you could forward

[0:37:39] Voice 17: a copy of that to the local trust committee members and we could have

[0:37:43] Voice 17: have a look at it um outside of the meeting and the process

[0:37:48] Voice 3: is still on yes could you could you

[0:37:52] Voice 3: ask do you judith i assume it is do you have a copy of the present charter because that relates

[0:37:57] Voice 3: directly to what we're doing right now just if you have that then you'll know what we're thinking now

[0:38:17] Voice 15: okay and we're not hearing anything it looks

[0:38:27] Voice 5: like you're trying to talk

[0:38:28] Voice 5: okay

[0:38:31] Voice 17: go ahead let's see if we can get your other question okay

[0:38:36] Voice 5: okay when the end of this report

[0:38:42] Voice 5: it says 16 the local trust what they describe as emerging short-term rentals

[0:38:54] Voice 5: That was in January. In early December, the review meeting that the trust held specifically asked the staff and if there had been any complaints or any issue five years that they were told there were no issues at five years and no complaints.

[0:39:22] Voice 5: plants that's what we were poorly attended meeting um why were those emerging issues of this entire

[0:39:33] Voice 5: project which launched your review project why were those brought forward at that meeting

[0:39:41] Voice 5: specifically to discover that you must know more that happened into the whole project i'm really

[0:39:59] Voice 17: sorry I think we we we missed the gist of the question there trustee Alan did you

[0:40:06] Voice 17: have a comment I'm

[0:40:09] Trustee Allen: just saying this was eight years ago and I don't know why

[0:40:15] Trustee Allen: well just as Grant says it's not really relevant I mean it was eight years ago

[0:40:19] Trustee Allen: the world has changed a lot in even five years ago so I can't speak to that right

[0:40:26] Trustee Allen: now yeah

[0:40:28] Voice 17: and and i am going to um

[0:40:30] Voice 5: i'm

[0:40:34] Voice 17: going to suggest um i i think it's judith i'm going to

[0:40:37] Voice 17: suggest that um the the process isn't over um i'm really sorry we're having this difficulty

[0:40:43] Voice 17: hearing you because i'd like to be able to address your questions but we're not we're not able to

[0:40:51] Voice 17: really uh get all of what you're saying and frustrating as it is i'm just going to suggest

[0:40:58] Voice 17: that you put together an email and send it off to us

[0:41:05] Voice 17: because I don't think we're getting

[0:41:07] Voice 17: most of what you're saying, maybe half at the most.

[0:41:14] Voice 17: And I hope that's okay.

[0:41:16] Voice 17: Yes,

[0:41:18] Voice 3: Tim, we have to move on.

[0:41:19] Voice 3: So I'll gladly

[0:41:21] Voice 3: answer their questions

[0:41:24] Voice 3: if they want to call me later.

[0:41:28] Voice 17: Okay, so I'm just going to do one final round

[0:41:30] Voice 17: of see if there's anyone else who'd like to speak before we move on here and I'm

[0:41:39] Voice 17: not seeing any other hands up at this time so that being the case I want to

[0:41:48] Voice 17: thank everybody and apologies for the connection problems that that some

[0:41:55] Voice 17: people have experience here oh I see a less less brown please go ahead yeah

[0:42:05] Voice 14: Thanks for putting this on, and thank you very much for the clarification with regard to meeting without resolution.

[0:42:13] Voice 14: It was a bit of a consternation for a lot of us, I think.

[0:42:18] Voice 14: And I just also had a question with regard to the APC board.

[0:42:23] Voice 14: How many people are on the board? Is it seven? Is that the correct number?

[0:42:29] Voice 14: And I'm just wondering how the board is selected, as I think we need a variety of views, varied opinions and an open mind.

[0:42:39] Voice 14: And, you know, we need to be, you know, serving the whole island as a whole, you know, the population, etc.

[0:42:48] Voice 14: But anyway, that was my question. Thank you.

[0:42:53] Voice 17: Okay. Thank you for that.

[0:42:55] Voice 17: I know that members are appointed by the local trust committee based on a call for expressions of interest.

[0:43:07] Voice 17: And I'll look to one of the local trustees to remind us what the numbers of appointees are on the APC.

[0:43:19] Voice 11: There's six members.

[0:43:21] Voice 11: Sorry.

[0:43:22] Voice 17: Six members.

[0:43:23] Voice 17: Okay.

[0:43:23] Voice 17: Thank you for that.

[0:43:24] Voice 17: Did you have any follow-up question there, Mr. Brown?

[0:43:35] Voice 14: Hang on.

[0:43:38] Voice 14: Yeah, sorry, just messing with the phone. No, that was it, and I just wanted to voice my

[0:43:44] Voice 14: support for the HISTRA's plan going forward. Thank you very much for your time.

[0:43:53] Voice 17: Okay, thank you.

[0:43:54] Voice 17: you. And so I'll give one more round of looking for hands up. And if I don't see in the next

[0:44:07] Voice 17: minute or two, we're going to go. We do have a delegation today from the Hornby Island

[0:44:14] Voice 17: Community Economic Enhancement Corporation regarding worker housing crown land application.

[0:44:21] Voice 17: So I'll ask that person to get ready and maybe staff, are we going to promote them to, oh, and I see Ross, Ross Birchall, please go ahead.

[0:44:33] Voice 17: Is that, that's you presenting, I think, for the delegation.

[0:44:39] Voice 17: It looks as

[0:44:39] Voice 15: though you're muted.

[0:44:52] Voice 17: Okay, I think staff is promoting.

[0:44:54] Voice 17: There we go.

[0:44:55] Voice 1: There we are.

[0:44:56] Voice 17: All right.

[0:44:57] Voice 17: Well, thank you for joining us.

[0:44:59] Voice 17: Thank you for joining us today.

[0:45:00] Voice 17: and you've got a 10-minute slot here and then if there's questions we'll entertain them after your

[0:45:09] Voice 17: presentation.

[0:45:09] Voice 1: Fantastic thanks so much it was just sort of reconnecting me there as a panelist

[0:45:13] Voice 1: thanks for taking care of that. Good afternoon everyone thank you chair and trustees thank you

[0:45:19] Voice 1: all for for being here good to see you again. I'll just start off by acknowledging that I'm

[0:45:26] Voice 1: I'm attending today from Victoria, so on the ancestral unceded territories of the Lekwungen

[0:45:31] Voice 1: and WSANIC nations.

[0:45:32] Voice 1: So for those of you that I haven't had the opportunity to meet yet, either in person

[0:45:37] Voice 1: or virtually, my name is Ross Burchall.

[0:45:39] Voice 1: I'm managing partner of WCG.

[0:45:42] Voice 1: We're a management consultancy headquartered here in Victoria, and I'm speaking today on

[0:45:47] Voice 1: behalf of HI-SEEC, who has brought us in to assist in exploring options related to housing.

[0:45:52] Voice 1: housing, that's government relations, community engagement, all of those related components.

[0:45:59] Voice 1: Joining me on the call, I believe, formally is representatives from High Seeker, Karen Ross,

[0:46:04] Voice 1: Executive Director, and Catherine Ronan from the Board of Directors. So I can't see them on the

[0:46:09] Voice 1: call, but I just wanted to acknowledge their presence here today as well. The first item from

[0:46:15] Voice 1: our submission contained in the agenda today is in relation to the Rural Economic Diversification

[0:46:20] Voice 1: infrastructure program or reddit for short which as you'll recall from our

[0:46:26] Voice 1: previous delegation high seeks application to this program with respect

[0:46:31] Voice 1: to a diversified community development proposal was gratefully supported by

[0:46:35] Voice 1: islands trust in the way of a letter of support which ultimately contributed to

[0:46:40] Voice 1: a successful application so there was a recent announcement of $100,000 from

[0:46:46] Voice 1: from that program toward project costs,

[0:46:49] Voice 1: which include the pre-feasibility

[0:46:52] Voice 1: and feasibility components of the project

[0:46:54] Voice 1: and business planning, work related to land use,

[0:46:58] Voice 1: servicing, et cetera.

[0:47:00] Voice 1: So a copy of that proposal was previously provided

[0:47:05] Voice 1: to Islands Trust and High Seek would be pleased

[0:47:07] Voice 1: to provide copies again if needed,

[0:47:09] Voice 1: but the focus is primarily on housing.

[0:47:13] Voice 1: So not only our work, but also previous work by High Seek and other community organizations, through all of that, it's been made clear that safe, inclusive, clean, affordable, attainable housing that meets a diverse set of needs for the Hornby Island community is a priority, and that's what this project is ultimately aiming to address.

[0:47:34] Voice 1: address. Your advocacy in this area did not go unnoticed. So kudos to the local trust committee

[0:47:42] Voice 1: for ushering through that letter of support and staff as well for that application. And I'm

[0:47:48] Voice 1: super pleased to be able to share that good news with you today around the success of that

[0:47:54] Voice 1: application. So we're all hearing about housing these days, one of the really exciting new

[0:48:01] Voice 1: initiatives that we've been closely monitoring on our end and liaising with the provincial

[0:48:06] Voice 1: government on is BCBuilds. You'll likely know that's a housing program delivered by BC Housing

[0:48:14] Voice 1: to speed up the development of new homes for middle-income working people throughout BC,

[0:48:20] Voice 1: including rural communities. And so communicating with program staff, as well as Lisa Helps,

[0:48:26] Voice 1: who is serving as executive lead for bc builds project origination we're working toward having

[0:48:32] Voice 1: hornby island as a partner community and determining what areas of funding and investment

[0:48:37] Voice 1: are available and even applicable from a number of other sources as well to to move this initiative

[0:48:44] Voice 1: ahead um some of which i shared with you in our our previous delegation the likes of fcm cmhc

[0:48:50] Voice 1: those types of programs and funding mechanisms um so as the committee will know uh options are

[0:48:57] Voice 1: limited for for suitable land for the purposes of um of housing in this in this project so

[0:49:03] Voice 1: high seeks goal is to create options rather than uh put all the eggs in in one proverbial basket

[0:49:10] Voice 1: so our firm provided a recommendation to high seeks board that it explore a crown land use

[0:49:18] Voice 1: application in tandem with exploring potential private options as well. And that could include

[0:49:23] Voice 1: partnerships with landowners, potential developers, and to really keep that community

[0:49:30] Voice 1: conversation around possibilities in this area going. And more recently, just yesterday, actually,

[0:49:37] Voice 1: a meeting of the Hornby Island Housing Network was convened. And there, I really emphasize that

[0:49:43] Voice 1: need for continued collaboration amongst community organizations, government, individuals, and

[0:49:50] Voice 1: internally reviewing capacity and creating plans to increase capacity where it may be lacking

[0:49:55] Voice 1: to see projects like this through to fruition. I was encouraged by the response and the

[0:50:03] Voice 1: willingness of the community to do this and keep that going, but I'm also not surprised when that

[0:50:09] Voice 1: call to action is made. Hornby Island residents and committed organizations are there to answer

[0:50:15] Voice 1: that call. High Seek is equally committed to making the continued collaboration and engagement

[0:50:21] Voice 1: efforts a priority. So this is all really positive moving forward. High Seek's working now to prepare

[0:50:27] Voice 1: a formal Crown land use application with the provincial government, which as you likely know

[0:50:32] Voice 1: is a lengthy process. This wouldn't be a true delegation if I didn't ask you for something. So

[0:50:38] Voice 1: So in order to lay the groundwork for a successful application to the province,

[0:50:44] Voice 1: Hi-Seek is proposing an amendment to Land Use By-law 150PUA

[0:50:50] Voice 1: under the site-specific regulations.

[0:50:53] Voice 1: So that currently reads that the only permitted uses are cemetery,

[0:50:59] Voice 1: public utility storage yard, highways maintenance yard, and recycling depot.

[0:51:04] Voice 1: that should tell tell you exactly the parcel of land i'm referring to on hornby but um in order

[0:51:11] Voice 1: to facilitate the application and allow for uh accessible housing that's centrally located

[0:51:17] Voice 1: and in tune with the various needs of hornby um high seeks proposing a single word change

[0:51:24] Voice 1: to read quote despite subsection 8.21 subsection 1 additional permitted uses are end quote so that

[0:51:37] Voice 1: would involve striking through the only permitted uses are and replacing it with additional so this

[0:51:45] Voice 1: would allow site-specific regulations to remain in place and maintain oversight and control from

[0:51:51] Voice 1: island's trust perspective with respect to the land use bylaw but also allow some flexibility

[0:51:56] Voice 1: when it comes to approving other uses for the remaining land such as housing at a later date

[0:52:02] Voice 1: so again just providing that flexibility further direction and and your advice and guidance is

[0:52:09] Voice 1: appreciated of course so if that's including it through your work plan project or even earlier

[0:52:15] Voice 1: to assist this particular aspect

[0:52:17] Voice 1: of the Crown land use application,

[0:52:20] Voice 1: open to hearing options.

[0:52:22] Voice 1: And yeah, on behalf of HiSeek, thanks for your time.

[0:52:25] Voice 1: And we really appreciate your continued advocacy

[0:52:28] Voice 1: on this important issue.

[0:52:30] Voice 1: Those are the key updates that we had for today.

[0:52:35] Voice 1: I just wanted to make sure

[0:52:36] Voice 1: that the local trust committee was provided

[0:52:38] Voice 1: with those updates.

[0:52:40] Voice 1: And I'd be happy to take any questions you may have.

[0:52:44] Voice 17: Great. Thank you very much. And I see there's questions. So I'll start with Trustee Allen.

[0:52:55] Trustee Allen: Well, Grant had his hand before me.

[0:52:58] Voice 17: Yes. Well, I called on you, so go ahead.

[0:53:02] Trustee Allen: Thank you, Ross, for this presentation. Yeah, as you know, we are an island,

[0:53:07] Trustee Allen: and our continuing struggle with anything is our infrastructure. And as you know,

[0:53:13] Trustee Allen: the Beulah Creek, I don't know how many years. It's been so many years.

[0:53:16] Trustee Allen: and um and it's still now it's the water license how um you know speaking of lengthy as you said

[0:53:25] Trustee Allen: so how do you feel this proposal is going to be different or cheaper or you know the cost of

[0:53:30] Trustee Allen: everything is insane um but in particular the um the province doesn't seem to understand

[0:53:37] Trustee Allen: our challenges with infrastructure on in terms of any kind of housing development like bela creek

[0:53:43] Trustee Allen: and what High Seek is proposing.

[0:53:47] Trustee Allen: So can you comment on that?

[0:53:49] Voice 1: Certainly.

[0:53:50] Voice 1: Well, I think certainly politically the appetite has changed

[0:53:53] Voice 1: with respect to housing.

[0:53:55] Voice 1: I think Beulah Creek can certainly serve as a learning experience.

[0:54:00] Voice 1: You know, I obviously can't speak to the intricacies there

[0:54:03] Voice 1: or the ins and outs of how that project has gone.

[0:54:07] Voice 1: You know, we received some updates yesterday.

[0:54:09] Voice 1: You know, that's not my role to share.

[0:54:11] Voice 1: But I think it's encouraging to see that momentum now, and especially with more funding available. I will include just sort of what I shared yesterday with them, though, that just because all these funding mechanisms and programs are in place, it doesn't mean that they're going to do the heavy lifting for us.

[0:54:31] Voice 1: so we need to be uh mindful of that cognizant of that and that's why um we started shifting

[0:54:38] Voice 1: that conversation um from okay we've studied the problem now let's solve the problem what does it

[0:54:44] Voice 1: look like in terms of collaboration so who who's in who's out who's involved what does that look

[0:54:50] Voice 1: like and um and capacity so is that community capacity is that organizational capacity a blend

[0:54:58] Voice 1: end of the two um what does that all look like and so um like i say i was really encouraged uh

[0:55:04] Voice 1: from yesterday's meeting that those conversations are are starting to be had and um i think with uh

[0:55:11] Voice 1: you know many hands makes light work right so i think um having that continued collaboration

[0:55:15] Voice 1: um would uh would be able to see this move forward and i think that uh because that appetite is now

[0:55:22] Voice 1: Now, they're at the provincial and federal government levels that we may see some inroads.

[0:55:29] Voice 1: I hope that provides a bit of clarity.

[0:55:34] Voice 18: Thank you for that, Trustee Scott.

[0:55:37] Voice 3: Yes, thank you.

[0:55:40] Voice 3: Yes, I mean, I think it's pretty clear we support what I see trying to do here for housing.

[0:55:46] Voice 3: And I think the APC said something very similar to that a year or two ago in their recommendations.

[0:55:54] Voice 3: So, and I think changing the word only to additional, I think that probably makes sense as well. It still gives us the option of choosing what additional means. So, yeah, thanks for your delegation.

[0:56:13] Voice 1: Thank you, Trustee Scott.

[0:56:14] Voice 1: Scott.

[0:56:16] Voice 17: Excellent. Well, if there's no more

[0:56:19] Voice 17: questions, I'll thank you very much for your delegation and

[0:56:24] Voice 17: it's good to know that this is making some progress and

[0:56:28] Voice 17: hopefully the Crownland application goes well.

[0:56:31] Voice 17: I see a question from Bunnery and Cox.

[0:56:36] Voice 17: Please go ahead.

[0:56:37] Voice 13: Thank you, Chair. This question is for

[0:56:39] Voice 13: Mr. Burchill. I'm just wondering if it'd be helpful for the LTC to get some clarity on

[0:56:43] Voice 13: If the request is for the LTC to sponsor a rezoning application, considering the sort of draft language you've just provided, I just want to be clear what that request might actually be, you know, whether, because that zoning amendment, yeah, just for clarity would be good. Thank you.

[0:57:05] Voice 13: you

[0:57:07] Voice 1: no problem at all and i i fully anticipated that this would likely be a staff referral or

[0:57:12] Voice 1: something of that nature i'll be honest i'm i'm not the um i'm not the one on my team that deals

[0:57:17] Voice 1: with uh land use and zoning so i'm probably not the best person to uh to to clarify uh but i do

[0:57:23] Voice 1: know that the the intent there is simply to make uh the language somewhat less restrictive so that

[0:57:29] Voice 1: But again, from those four key pieces, it's allowing the flexibility for a future application to include additional uses.

[0:57:39] Voice 1: I hope that helps.

[0:57:44] Voice 17: Great. Thank you. And just one little more piece on that.

[0:57:47] Voice 17: Is that tied into the Crownland use application, that bit?

[0:57:56] Voice 1: There will certainly be a component of it.

[0:57:58] Voice 1: So there's a very lengthy process.

[0:58:01] Voice 1: Part of that is a management plan. But of course, they're going to end up pulling parcel IDs and looking at the land use bylaw. It's going to end up coming back to you guys. So they're going to do their checks and balances and see, oh, well, we don't see housing on there or we don't see an ability for housing to be on there. So yeah, as part of that process, that would occur.

[0:58:25] Voice 17: Okay, great. I guess if there's further information that you want us to have, then the person who does do the land stuff, maybe talk to them and get them to forward on anything that we need to know.

[0:58:42] Voice 1: Certainly.

[0:58:42] Voice 1: Okay.

[0:58:42] Voice 17: Well, really appreciate that. And so we're going to move on in our agenda now. Our next item is the minutes of the February 2nd regular meeting for adoption. Any corrections for those minutes from trustees today?

[0:59:03] Voice 17: Okay. I'm not seeing any, so I'll take it by general consent. We will adopt those minutes as presented. And then the minutes of this March 22nd special meeting for adoption. Anything on those? I'm not seeing any. Again, I'll take it by general consent. We'll adopt those as presented.

[0:59:30] Voice 17: presented. We do have a resolution without meetings of report dated April 19th. And that's

[0:59:45] Voice 17: here for our information and the information of the public as well, of course. We have no advisory

[0:59:52] Voice 17: planning commission minutes today. And so that brings us to the follow-up action list report.

[1:00:00] Voice 17: on page 22 and I'll start by looking to staff to see if there's anything to update us on that.

[1:00:16] Voice 13: Thanks, Chair. I don't think there's anything specific that we have updates on. As you can

[1:00:21] Voice 13: see there's a couple of items that we pulled out as separate agenda items to speak directly to

[1:00:26] Voice 13: the couple of LTC requests to bring back information and a couple of those items

[1:00:32] Voice 13: are duplicated on the fual but if you have anything specific to ask um fire excellent

[1:00:40] Voice 17: trustees any questions on the action list okay

[1:00:46] Voice 18: and

[1:00:47] Voice 17: then in that case uh we're gonna just go ahead

[1:00:52] Voice 17: and move on to um item 7.2 we have a staff verbal update on the a1 zone agriculture agritourism

[1:01:04] Voice 17: accommodation use yes

[1:01:08] Voice 13: thank you chair this is um as the ltc is aware this has become

[1:01:13] Voice 13: sort of there's some um discussion in the community and at the meeting in

[1:01:19] Voice 13: december 13th of last year um there was a delegation by the uh the newly formed ag

[1:01:25] Voice 13: group um who raised some concern over um the agritourism accommodation use specifically in

[1:01:35] Voice 13: the a1 zone within the alr um and there's been some just you know some communication um from uh

[1:01:43] Voice 13: with staff with that group and so forth and i um believe the the ltc was interested again in um

[1:01:50] Voice 13: in this piece and we didn't i apologize that stuff didn't have time to do a a big staff report with

[1:01:56] Voice 13: any type of recommendations but i can run through a couple of things um now just for clarity so

[1:02:03] Voice 13: So we have fairly clear direction from bylaw enforcement that the use isn't actually permitted under the current version of the bylaw.

[1:02:14] Voice 13: And so, you know, the options for the LTC to address this, if this is something that you wish to do, would be to, you know, either initiate a minor project, like put it on your projects last.

[1:02:29] Voice 13: list um if you know the desire was to look at ag regulations more generally in the bylaw like a

[1:02:38] Voice 13: broader review of those that that's a much bigger type project and denman has as you know have been

[1:02:44] Voice 13: engaged in their farm plan for many many years and that span multiple uh trustee um um 10 years

[1:02:52] Voice 13: it's been spent multiple LTCs. So that can take a longer period of time. There is the option to

[1:03:02] Voice 13: include it as with a couple of other sort of laundry lists. And I don't mean that in a

[1:03:08] Voice 13: disparaging way, but other items that in the OCPL, you'd be reviewed such as backyard chicken

[1:03:13] Voice 13: cisterns and so forth, which are in the project charter currently. But of course, there's

[1:03:18] Voice 13: implications to adding or amending, you know, the project charter that you're going to get

[1:03:24] Voice 13: pretty quick coming up in this meeting. You know, it adds time and complexity

[1:03:31] Voice 13: to that project, essentially. So especially if it's not just about, you know, looking at one

[1:03:37] Voice 13: specific zone, if it's about a bigger agricultural regulations review. And on that, you know,

[1:03:46] Voice 13: Some of the issues, even though on the face of it, it may look like a fairly simple amendment in a way, there are other things for the LTC to consider.

[1:03:57] Voice 13: Does it want to restrict the number of accommodation units like the ALC and the ALR-10 is permitted unless a local government further restricts, for example?

[1:04:09] Voice 13: example, you know, do you want to restrict the type, the type, like only campsites, no cabins,

[1:04:15] Voice 13: for example, or whatever, whatever it is. So, you know, those are the types of complexities,

[1:04:20] Voice 13: even with what may on the face of it seem like a bit of a smaller issue. And then the other thing

[1:04:28] Voice 13: is that, although this is an option, it's not, it's not always the most advisable. And that

[1:04:36] Voice 13: would be to direct by-law to non-enforcement, some type of non-enforcement on the use.

[1:04:42] Voice 13: Similar to what the LTC has done with standing resolutions for non-enforcement on housing for

[1:04:49] Voice 13: various reasons. But the issue with, and I would just caution that the issue with that is that

[1:04:54] Voice 13: the LTC already has quite a number of standing resolutions in that kind of

[1:04:58] Voice 13: vein and eventually, not to make light of it, but they sort of become their own by-law in a way.

[1:05:05] Voice 13: Like, you know, if you're sort of not enforcing on a bunch of areas of your bylaw, just to be, you know, so that's, so I'll reiterate those options, which is, you know, maybe look at a minor project in the future, include it in the charter that you've already got, or look at an enforcement option.

[1:05:25] Voice 13: So I'll leave that there for any questions.

[1:05:30] Voice 16: Thank you very much.

[1:05:31] Voice 16: Trustee Scott?

[1:05:34] Voice 16: Yes.

[1:05:34] Voice 3: Thank you, Ian.

[1:05:38] Voice 3: I mean, the APC has considered this to some degree, not completely.

[1:05:43] Voice 3: Times have changed since the last couple of years.

[1:05:46] Voice 3: So I'm wondering if maybe we shouldn't refer this to the APC and sort of update their ideas on it and see what they say about it, make recommendations back to us on that issue.

[1:06:00] Voice 13: So through the chair, I'm not, so it would need to be something specific that's referred, obviously.

[1:06:07] Voice 13: um you know is that is is that um is that something that you know would be like yeah i

[1:06:18] Voice 13: mean one could do that but it would be through a bylaw process or just general a topic generally

[1:06:22] Voice 13: it would be the question that i would have i guess

[1:06:25] Voice 3: why don't we ask that question to them

[1:06:28] Voice 3: i mean they get input from the community people can go and go to the meetings their advisory to

[1:06:35] Voice 3: us it's certainly a local issue becoming quite critical with um yeah yeah

[1:06:44] Voice 17: okay thank you trustee

[1:06:46] Voice 17: scott and of course it's always good to know what out what other work we might have before the apc

[1:06:52] Voice 17: and what level of uh should i dig off we're doing there uh trustee alan well

[1:07:00] Trustee Allen: i'll just excuse me

[1:07:01] Trustee Allen: thanks chair i was just going to say that um you know i think all our apc members are their term

[1:07:06] Trustee Allen: is up so we don't even have an apc commission quite yet i guess that's that's in our agenda

[1:07:14] Trustee Allen: we'll be discussing later i guess 7.4 um what was my question agree yeah yeah i'm just wondering

[1:07:24] Trustee Allen: whether yeah as grant said the apc did touch on this but and things have sort of changed slightly

[1:07:38] Trustee Allen: you know i just wonder whether we could just park it for a bit park it like well

[1:07:43] Voice 17: we could put it on

[1:07:44] Voice 17: on future projects list that's the one way to sort of capture it without uh it going completely off

[1:07:51] Voice 17: our radar um and then we we may want to consider an APC referral at a at a future meeting that's

[1:08:01] Voice 17: one option yeah

[1:08:03] Voice 8: and then uh

[1:08:07] Voice 17: if if that's the desire then I think staff would appreciate a

[1:08:11] Voice 17: resolution to put it on that list and I'll go I see trustee Scott is here and back up you're muted

[1:08:21] Voice 17: it sir

[1:08:22] Voice 15: yeah

[1:08:25] Voice 3: i don't want to suggest anything that slows down the process we have going right now

[1:08:31] Voice 3: but uh so maybe the idea of putting it on that's why i kind of thought of it if we just refer to

[1:08:36] Voice 3: the apc now i realize there's some apc issues coming up if we put it to them now they've got

[1:08:43] Voice 3: time to think about it well you know over the next few months until july um i don't think we

[1:08:50] Voice 3: have there's nothing referred to them right now so i think this would be a good thing for them

[1:08:54] Voice 3: to think about because of all the issues that's been mentioned around denman and others don't

[1:09:01] Voice 3: just leave it at that thank you thank

[1:09:03] Voice 18: you trustee allen yeah

[1:09:05] Trustee Allen: i agree with uh trustee scott for sure

[1:09:07] Trustee Allen: that um you know if we going that route because i just don't want to derail this whole process

[1:09:15] Trustee Allen: that we're in right now we've we've we've delayed it so much so whether we require a motion i i

[1:09:23] Voice 17: i think uh a motion is in order to uh grant would

[1:09:28] Voice 17: you like to do one

[1:09:34] Voice 3: alex please go ahead you're good at motions i think i can't imagine

[1:09:38] Voice 3: this

[1:09:39] Trustee Allen: is the motion that

[1:09:40] Trustee Allen: the

[1:09:40] Voice 3: lts i know that the

[1:09:42] Trustee Allen: lgc refer the question

[1:09:50] Trustee Allen: agricultural accommodation use or accommodation

[1:09:55] Trustee Allen: Accommodation use in the agricultural zone and further regulations to the APC for discussion.

[1:10:10] Voice 17: I think we can just refer it to the APC for whether they

[1:10:16] Voice 17: come up with recommendations.

[1:10:17] Voice 17: I'll just check in with our minute taker, Catherine, to see if you've got that.

[1:10:21] Voice 17: Yes,

[1:10:23] Voice 6: I do, that the LTC refer agricultural or sorry that the LTC refer accommodation

[1:10:34] Voice 6: use in the agricultural zone and further regulations to the APC.

[1:10:41] Trustee Allen: And further agricultural?

[1:10:44] Voice 6: And further

[1:10:45] Trustee Allen: agricultural, yeah,

[1:10:47] Voice 6: yeah, sorry.

[1:10:48] Voice 6: Let's

[1:10:49] Voice 17: just, I was just going to pause a moment and see if, check in with staff if that's,

[1:10:58] Voice 17: the sense of the yeah so that's clearly

[1:11:02] Voice 13: i think we want some clarity on zones zone or zones because

[1:11:06] Voice 13: it's may affect more than one zone i mean the issue that's being brought up is primarily with

[1:11:11] Voice 13: the a1 but there are other so i would say agricultural zones probably uh depending if

[1:11:16] Voice 13: that's what the ltc wishes or if they want to be specific about just the a1 zone or all land within

[1:11:23] Voice 13: within the ALR, for example, right?

[1:11:24] Voice 13: So maybe clarifying that would be good in the resolution.

[1:11:30] Voice 13: And I think otherwise that would be fine with how the trustee drafted that.

[1:11:36] Voice 13: I

[1:11:36] Voice 17: think we want all within the ALR.

[1:11:40] Voice 17: Okay. So trustee Allen, do you want to make that say zones then?

[1:11:44] Voice 17: And then that would capture that.

[1:11:46] Trustee Allen: Is that yes, exactly. All zones in the ALR.

[1:11:51] Voice 17: Okay, great.

[1:11:52] Voice 17: Great. So we'll just check back with Catherine, get her to read it out so we know what we're looking at before I ask for a seconder.

[1:12:04] Voice 6: That the LTC refer accommodation use in all agricultural zones and further agricultural tourism regulations to the APC.

[1:12:19] Voice 17: That sounds great. Trustee Scott, did you want to second that motion? You're muted, sir.

[1:12:29] Voice 17: I

[1:12:33] Voice 3: will but I don't think it needs yeah that's fine the way it is thank you I'll second that motion

[1:12:40] Voice 17: great so we have a motion moved and seconded any further discussion on the motion well I think

[1:12:47] Trustee Allen: probably Grant was going to say that that last bit we don't really need in that motion do we

[1:12:52] Trustee Allen: about the agritourism we could just do it simply and just end it up

[1:12:58] Voice 17: I mean it's moved and seconded now if it's if it's not going to create a problem then I don't

[1:13:04] Voice 17: think we need to go back and tamper with it

[1:13:06] Voice 8: okay fair enough that

[1:13:08] Voice 17: is why i asked asked to have it

[1:13:10] Voice 17: read but um so anything further i'm not seeing any i'll call the question all those in favor

[1:13:19] Voice 17: and that carries unanimously okay well thank you very much for that uh next up we have a verbal

[1:13:28] Voice 17: update on 7.3 child care budget at local trust committee meetings i believe it was trustee alan

[1:13:37] Voice 17: brought this question. Is that you, Mr. Cox?

[1:13:42] Voice 13: Yes, thank you, Chair. This is fairly quick.

[1:13:46] Voice 13: Stopped to discuss this with management, with the regional planning manager

[1:13:50] Voice 13: and at this time, it's felt that the LTC

[1:13:54] Voice 13: should likely bring this up at a sort of higher level. It needs a bit of a higher level

[1:13:58] Voice 13: discussion, I think, with either Trust Council or the

[1:14:02] Voice 13: Executive Committee, primarily because there really isn't any

[1:14:06] Voice 13: trust council policy direction on this um and although it may seem and and so not to be you

[1:14:12] Voice 13: know overly formal but it is sort of important because there is there is the there would be the

[1:14:16] Voice 13: question of selection of the provider for example insurance and all of that stuff so really it would

[1:14:23] Voice 13: this would be better raised at a slightly higher level at this time okay so i think um i'd leave

[1:14:29] Voice 13: that there certainly

[1:14:31] Voice 17: and thank you for that of course we do have procurement policies so then

[1:14:36] Voice 17: maybe the suggestion might be uh trustees might want to consider referring this question then to

[1:14:45] Voice 17: the executive committee or something else uh trustee allen i see your hand yeah i'm just

[1:14:51] Trustee Allen: wondering i'd be i'd probably planner cox doesn't know this but i'm just wondering if there's any

[1:14:56] Trustee Allen: other political level it does have uh daycare and i do understand the liability issues and also um

[1:15:05] Trustee Allen: i've actually i was actually going to go out to the community and just to see exactly what kind

[1:15:10] Trustee Allen: of interest and how many people would they take up this service if it actually happened was available

[1:15:15] Trustee Allen: so uh yeah thanks

[1:15:19] Voice 17: yeah thank you trustee allen and i think i think some uh even an informal sort of

[1:15:26] Voice 17: of survey of that nature might be helpful to inform any request if we do send a request off to

[1:15:32] Voice 17: another level of the organization trustee scott

[1:15:35] Voice 3: over to you yes i think exactly i think we should

[1:15:39] Voice 3: get um how many people would use it before we'd use this kind of service i mean in principle it's

[1:15:49] Voice 3: a very good idea but i mean is it going to be used to the meet for the meetings and and if it is

[1:15:54] Voice 3: how potentially how many i mean isn't that the question it's going to want to people are going

[1:15:57] Voice 3: to want to ask so yeah i i think your idea of some kind of informal i mean there's a lot of people

[1:16:04] Voice 3: hopefully on the call out there alex maybe we could put a little notice and i don't know somewhere

[1:16:09] Voice 3: just to canvas to find out how many people would be interested yeah

[1:16:15] Voice 17: thank you i think that i think

[1:16:17] Voice 17: that's a good a good uh thing preparatory to uh to uh making a request for an ec or some other

[1:16:26] Voice 17: their body to look at it okay so next up uh we have advisory planning commission member terms

[1:16:33] Voice 17: and appointments and we have another verbal update here at 7.4 thank

[1:16:38] Voice 13: you chair you could

[1:16:39] Voice 13: listen to my voice again the ltc requested uh this update and um there's been some talk in

[1:16:46] Voice 13: this meeting the current apc's term um ends on the 6th of may i believe and um while two of the

[1:16:55] Voice 13: the members were added last year their term ends at the same time as the other so that um so you

[1:17:00] Voice 13: don't have members with uh staggered terms and typically the planning team assistant and in this

[1:17:06] Voice 13: case are the great uh chloe um who you i think all know and works in the northern office she'd

[1:17:12] Voice 13: be handling this this administratively um and sending out a note to current members thanking

[1:17:17] Voice 13: them um for participating and inviting them to to be considered for another term and then as well

[1:17:23] Voice 13: putting an ad in in the paper and not for um for a request for call out so um the ltc has any

[1:17:31] Voice 13: questions further than that we can try to answer

[1:17:36] Voice 18: those thank you thank you trustee scott yes i mean

[1:17:42] Voice 3: is there a limitation on term how many how one term two terms well how's what's the length of a

[1:17:50] Voice 3: term is that going to be an issue so

[1:17:54] Voice 13: through the chair that's a good question i don't know if the

[1:17:56] Voice 13: top of my head i would be going to look at your apc bylaw and what that says i don't believe that

[1:18:05] Voice 13: there is a term limit but i could be wrong so i would have to i would have to double check i just

[1:18:11] Voice 13: haven't looked at your apc bylaw or i don't have it on the top of my head but i can find that out

[1:18:17] Voice 13: and bring that back yeah

[1:18:21] Voice 17: we could get a confirmation of that i don't think usually

[1:18:23] Voice 17: Usually there are term limits that there's a length of the term limit, but I don't think there's a number of terms limited that a member can serve.

[1:18:33] Voice 17: Trustee Allen, you had a question?

[1:18:35] Trustee Allen: Yeah, sort of what Trustee Scott was asking.

[1:18:39] Trustee Allen: But yeah, because in terms of continuity, if this is going to be one whole brand new APC, it might be daunting or maybe not.

[1:18:47] Trustee Allen: I don't know. So that's just my concerns.

[1:18:54] Voice 3: yeah i got my hand up there tim yeah but i think it would be very good to to know that

[1:19:01] Voice 3: and i think the continuity continuity issue is critical especially right now given what's going

[1:19:06] Voice 3: on i mean over the next year the whole apc recommendation i think it's going to be critical

[1:19:11] Voice 3: to have to have some of the people at least i think some there's uh some new people on there

[1:19:17] Voice 3: be good too and i think some people have gone off so let's um let's let's put a notice out

[1:19:24] Voice 3: because i mean people are going to come and go let's put a notice out and find out

[1:19:29] Voice 3: who's interested and i think another well i don't know yeah we can't say what's the criteria for

[1:19:36] Voice 3: selection but we can let people know what the process of selection is so um yeah yeah because

[1:19:44] Voice 7: I think

[1:19:45] Voice 3: our APC has been particularly effective.

[1:19:49] Voice 3: Not everybody's happy with it, but that's the nature of any board advisory.

[1:19:59] Voice 15: Oh, and I see Planner Cox is sharing his screen with the APC rules here.

[1:20:07] Voice 13: Yep, this is the LTC's APC bylaw.

[1:20:11] Voice 13: So there is sort of a limit to the term, and that's a further two years.

[1:20:17] Voice 13: this is section two here that we're looking at um i see up

[1:20:22] Voice 13: you can point up to seven um um for those

[1:20:26] Voice 13: and uh there are some uh other stipulations here and um

[1:20:32] Voice 3: please

[1:20:33] Voice 13: don't the can

[1:20:35] Voice 3: you just let us read

[1:20:36] Voice 3: it don't get your whatever you think in the way of it let's just let us read it thank you

[1:20:43] Voice 3: seven members two-year term now

[1:20:51] Voice 17: the way i read this and and and uh i'll ask i'll ask for a

[1:20:56] Voice 17: correction is it looks

[1:20:58] Voice 15: to me that at the end of the two-year term the ltc may reappoint those

[1:21:04] Voice 15: members for a subsequent two-year term and

[1:21:07] Voice 17: so the way i read that is is that without making another

[1:21:12] Voice 17: other without making another call out necessarily um or or call for uh expressions of interest

[1:21:21] Voice 17: i don't see i actually don't see a term limit implied in this myself but uh maybe that's a

[1:21:29] Voice 17: question for for someone else trustee allen yeah

[1:21:34] Trustee Allen: i sort of interpreted that as well chair

[1:21:36] Trustee Allen: peterson i was just wondering um can one have an rwm in camera meeting in terms of

[1:21:45] Voice 15: a bigger part

[1:21:46] Voice 15: Can

[1:21:47] Trustee Allen: one have, like in terms of we get, you know, a variety of people applying, we do put people on the committee through an in-camera meeting.

[1:22:00] Trustee Allen: So can one, excuse me, you have an in-camera meeting as an RWM?

[1:22:10] Voice 17: I, that

[1:22:11] Voice 17: would be in the meeting procedures.

[1:22:12] Voice 17: procedures i actually don't think so because an rwm is is by nature is not a meeting because

[1:22:19] Voice 17: there's no discussion permitted um so i think the moment the moment there's discussion required

[1:22:28] Voice 17: then it's no longer an rwm so i think it would just be an in-camera meeting but

[1:22:32] Trustee Allen: the thing is

[1:22:34] Trustee Allen: yeah i know that's a funny one i guess the public is not there so it could be rwm you know what i'm

[1:22:42] Trustee Allen: saying uh

[1:22:42] Voice 17: just as well as long as as long as there was no discussion required yeah okay but

[1:22:48] Voice 17: i think when it comes to if it's just reappointing a slate of people that might be the case but if

[1:22:53] Voice 17: it's if there's any discussion on um who is or isn't uh appointed then it's it's very quickly

[1:23:04] Voice 17: turns i i think i think it'd be better to try and just contemplate it as a as an in-camera session

[1:23:10] Voice 17: uh in case there's discussion because there could be um but

[1:23:16] Trustee Allen: it's an interesting question

[1:23:17] Trustee Allen: though if you have to admit because in actual fact the public cannot attend our in-camera

[1:23:22] Trustee Allen: meeting anyways so whether it's a discussion or not discussion they will never know but anyways

[1:23:27] Trustee Allen: i get you well yeah

[1:23:28] Voice 17: but but the thing is is the rwm rules are are i i don't know that there's

[1:23:34] Voice 17: anything in there that contemplates a resolution without meeting that's not then available to the

[1:23:44] Voice 17: public afterwards like we have our resolution without making reports that show up on our

[1:23:48] Voice 17: agendas and report on those resolutions i don't know that there's any provisions

[1:23:54] Voice 17: to not make a public report if it's a resolution without meeting whereas if it's in camera

[1:24:01] Voice 17: um discussion especially about in certain individuals then then that is uh allowed to

[1:24:08] Voice 17: remain uh in camera trustee scott and i'd

[1:24:12] Voice 3: like to move

[1:24:13] Voice 17: on yes

[1:24:14] Voice 3: yes indeed yes i think it absolutely

[1:24:16] Voice 3: has to be in camera i mean for all the reasons you've said so yes thank you and

[1:24:23] Voice 17: then uh just

[1:24:24] Voice 17: finally i think that we can just take it as a given that uh staff is going to go ahead and do the

[1:24:32] Voice 17: the the normal process of thank you letters and uh requests for uh uh interest and uh uh for the

[1:24:40] Voice 17: next um term so correct excellent okay well let's then move on and we have on page 26 we have a staff

[1:24:53] Voice 17: Staff Report on Development Permit Application 2023.2.

[1:25:07] Voice 17: And that's back to Planner Cox.

[1:25:10] Voice 13: Okay, thank you, Jared.

[1:25:11] Voice 13: I'll keep this fairly short because you do have the information in front of you.

[1:25:16] Voice 13: And it's a relatively straightforward application.

[1:25:19] Voice 13: This is for Ford's Cove, the Ford Cove property.

[1:25:22] Voice 13: property, it is within development permit area for form and character.

[1:25:29] Voice 13: And so the owner wishes to do renovation to the roofs and the exterior cladding of the

[1:25:40] Voice 13: existing six guest cabins, which are the permitted number within the zone.

[1:25:45] Voice 13: And then also to the washroom building as well. And this is partly to facilitate installation of photovoltaic panels, solar panels, and just update the exterior of those buildings.

[1:26:00] Voice 13: So you can see in the attachments to the report, the plans and so forth, nothing about the footprint of these buildings is going to be changing.

[1:26:12] Voice 13: This is purely alteration to the roof line from gabled type to a flat roof for both the cabins and the washroom building and then to the exterior cladding.

[1:26:27] Voice 13: And so those activities trigger the development permit primarily for the materials used and per the guidelines of the development permit area, which stipulate certain types of materials, preferably more natural.

[1:26:49] Voice 13: Those are included as conditions of the permit, and essentially staff consider, as is provided in the analysis of the guidelines, that the application meets those guidelines, and so is recommended in issuing the permit.

[1:27:07] Voice 13: So, if the LTC has any questions, we can answer any of those.

[1:27:12] Voice 18: Great, thank you.

[1:27:14] Voice 18: Trustee Scott, I see your hand.

[1:27:16] Voice 3: Yes.

[1:27:16] Voice 3: Yes. Thank you, Ian. I think it's a good report. So I'd like to move that the Hornby Island

[1:27:24] Voice 3: Local Trust Committee approve issuance of H.O.D.P. 202.3.2.

[1:27:33] Voice 16: So moved. And Trustee Allen, are you seconding? Seconded by

[1:27:39] Voice 17: Trustee Allen. Any further discussion

[1:27:43] Voice 17: on the motion not seeing any hair all right then I'll call the question all in favor and that

[1:27:58] Voice 16: carries thank you very much for that

[1:28:02] Voice 15: so moving on 8.2 we have a staff verbal update on the Rogers

[1:28:11] Voice 15: cell tower proposal yeah

[1:28:15] Voice 13: thank you church so as this is an ongoing thing which the LTC has been

[1:28:19] Voice 13: been waiting for um we appreciate that staff did meet with innovation science canada and a

[1:28:25] Voice 13: representative from crown lands from the province um to get some more clarity on on this um

[1:28:31] Voice 13: particularly around the what was formerly thought to be um a process by which the proponent would

[1:28:39] Voice 13: request concurrence from the ltc but we've understood through this meeting that that's

[1:28:45] Voice 13: not really the case um and that's for a number of reasons which i can uh well i could answer

[1:28:52] Voice 13: questions that the ltc has but basically the the province the way this is kind of a unique

[1:28:57] Voice 13: situation in that um the the proposals for crown lands but the ltc zoning bylaw applies so there

[1:29:05] Voice 13: actually aren't this many applications in the province that go you know like three jurisdictions

[1:29:10] Voice 13: like this so the question has become who is the land use authority um and ultimately that is the

[1:29:16] Voice 13: province considering it is crown land however the ltc's bylaw does apply but the the province

[1:29:22] Voice 13: especially more in more recent years is not um in uh the business of sort of going against

[1:29:29] Voice 13: necessarily uh you know just being a bit heavy-handed about allowing uses and so forth

[1:29:35] Voice 13: So they certainly take local government zoning into great consideration.

[1:29:41] Voice 13: All that to say

[1:29:42] Voice 3: that the-

[1:29:42] Voice 3: Ian, can I interrupt you?

[1:29:43] Voice 3: Sure you can.

[1:29:44] Voice 13: You

[1:29:45] Voice 3: said, who are you referring to when you said they will take-

[1:29:50] Voice 3: The province, the crown.

[1:29:53] Voice 3: Not the feds.

[1:29:55] Voice 3: You're not talking about the federal government.

[1:29:57] Voice 13: So through the chair-

[1:29:59] Voice 13: the

[1:30:00] Voice 13: No, the province, the provincial government, crown lands, okay?

[1:30:04] Voice 13: It's Linden Road, essentially.

[1:30:07] Voice 13: And since they, quote, own the land.

[1:30:15] Voice 13: And ISED's role, so the feds, if you will, Innovation Science Canada, Economic Development Canada,

[1:30:23] Voice 13: their role in this is really as an in-between.

[1:30:26] Voice 13: um and just to manage the the process if you will um but they are not part of the

[1:30:37] Voice 13: um you know the the authorization so to speak um come from crown lands and um and the the local

[1:30:46] Voice 13: government's zoning bylaw so in this case the lub but uh can

[1:30:50] Voice 3: i can i interrupt you again

[1:30:57] Voice 17: I'd actually prefer if you could wait a moment and let Mr. Cox finish, and then we'll ask questions, if that's okay.

[1:31:09] Voice 13: Okay.

[1:31:13] Voice 13: Okay, I'll be brief.

[1:31:16] Voice 13: The point is that the LTC should expect to see fairly soon a referral from Crownlands, and that was confirmed, the meeting.

[1:31:29] Voice 13: That we had confirmed that representative from Crown. And so they were just working through that, but we expect to receive a referral. And that is the process by which the LTC would concur or not concur.

[1:31:40] Voice 13: occur so generally referrals for applications like crown referrals whether it's water or land use

[1:31:49] Voice 13: whatever it is generally those are a technical bylaw review done by staff as in you know here's

[1:31:58] Voice 13: how it does or does not meet zoning etc in this case i think there's an opportunity because of

[1:32:03] Voice 13: the uniqueness of the application for the ltc to provide some comment like a letter through the

[1:32:07] Voice 13: chair for example to be included with staff's technical um assessment of the of the referral

[1:32:15] Voice 13: of the of the use referral for the for the for the land okay so i'll leave there great go ahead

[1:32:24] Voice 3: trustee scott thank you sorry for interrupting you there but um okay i understood something a

[1:32:32] Voice 3: little differently so if you could shed light on this i understood that the federal government

[1:32:36] Voice 3: government, the Economic Development Canada, can trump the province on this because of some

[1:32:42] Voice 3: national interest. So emergency, that's what I understood. Do you have any clarity on that,

[1:32:56] Voice 3: or do I have it wrong? It's the province who has the ultimate authority, because I understand it's

[1:33:01] Voice 3: provincial crown land, but the feds can trump

[1:33:06] Voice 13: some of that. So through the chair, I wouldn't

[1:33:08] Voice 13: characterize it as Trump. I said what staff has learned through this process, and it's been

[1:33:13] Voice 13: actually a learning process for everyone. It's including for the representatives of ISED and

[1:33:21] Voice 13: the provincial representatives, actually, because it doesn't often happen that there's this sort of

[1:33:25] Voice 13: interlocking or overlapping jurisdiction. But I would say that to the best of our understanding,

[1:33:33] Voice 13: no i said uh the innovation science canada the federal doesn't doesn't um supersede it doesn't

[1:33:40] Voice 13: it doesn't trump really it is an intermediary if there is an issue with the public process

[1:33:46] Voice 13: and the engagement that the proponent and local government have entered into

[1:33:51] Voice 13: then i said may step in if there is some kind of issue identified from either side so if there's

[1:33:58] Voice 13: an impasse, if you will, in terms of trying to work together in good faith on the public

[1:34:04] Voice 13: input portion of it, and the way that the proponent has been interacting with the local

[1:34:09] Voice 13: government in terms of their requests for notification and so forth, then ISED really

[1:34:16] Voice 13: acts as an intermediary if there's an issue with essentially the relationship.

[1:34:23] Voice 13: relationship but um the province is the ultimate land use authority as in they can issue you know

[1:34:32] Voice 13: they um they could permit a certain use on their uh on land which they have jurisdiction over

[1:34:39] Voice 13: however a large portion of their review and their decision on whether to allow that is the local

[1:34:47] Voice 13: is is whoever the the zoning authority is in which case that's the that's the ltc

[1:34:52] Voice 13: Does that answer that?

[1:34:59] Voice 18: Great. Trustee Allen?

[1:35:02] Trustee Allen: Yes, thank you.

[1:35:03] Trustee Allen: So how long will this process be?

[1:35:06] Trustee Allen: And so in terms of how long do you see in terms of the referral from the province?

[1:35:11] Trustee Allen: Are we looking at before the summer?

[1:35:15] Trustee Allen: And also if you could almost like provide the steps of the whole process.

[1:35:19] Trustee Allen: So we get the staff will get a referral from the Crownland.

[1:35:24] Trustee Allen: Staff will provide a report to the LTC.

[1:35:29] Trustee Allen: And then that is when we can say we concur or non-concur.

[1:35:32] Trustee Allen: Is that correct?

[1:35:34] Voice 13: So through the chair, typically ground referrals don't, you know,

[1:35:39] Voice 13: they don't take their formal report to the local trust committee

[1:35:41] Voice 13: because, like I say, they're technical reviews by staff.

[1:35:44] Voice 13: They're like a referral for anything, whether it's a water license

[1:35:47] Voice 13: or it's a technical review by staff.

[1:35:49] Voice 13: I think in this case, since there's been so much interest in the topic

[1:35:54] Voice 13: in the community, that it's possible that something could come back to the LTC.

[1:35:58] Voice 13: But the process really is, yeah, you know, certainly staff receives the referral to check with concurrence with the, pardon me, wrong word, conformance with the land use bylaw and provides a technical review on that.

[1:36:14] Voice 13: that the ltc could then provide um whether they wish to concur or not for whatever reason um the

[1:36:21] Voice 13: and um you know that crown referral though is a very technical thing about you know is the use

[1:36:28] Voice 13: permitted on that on that land by the zoning like in the zoning bylaw right so if the ltc wishes to

[1:36:35] Voice 13: you know um provide more comment about other um topics that's fine i think in this case we can

[1:36:43] Voice 13: include that in the package that we that we send with the referral um but that's how that would

[1:36:49] Voice 13: would happen and then we expect to um and so we're expecting by what the province told us in that

[1:36:56] Voice 13: meeting that that referral would be fairly soon so yes before the summer i would i would hazard a

[1:37:01] Voice 13: guess yes before the summer that's what we understood um and then at some point in all this

[1:37:06] Voice 13: the proponent would provide us with their collected feedback

[1:37:11] Voice 13: from the notification that the LTC requested to be sent out.

[1:37:16] Voice 13: The proponent provides that to the province

[1:37:18] Voice 13: as part of their application as information,

[1:37:22] Voice 13: but we expect that, you know,

[1:37:25] Voice 13: so that the LTC understands what's happening,

[1:37:27] Voice 13: that in good faith with this, you know,

[1:37:30] Voice 13: that they provide it to the LTC as well and staff for review.

[1:37:34] Voice 13: So it's sort of a concurrent thing,

[1:37:36] Voice 13: But in terms of timeline, yes, I would say all signs point to yes before the summer for a crownline referral.

[1:37:46] Voice 13: Staff does the review.

[1:37:48] Voice 13: The LTC possibly provides some additional comment, and that is sent to the province for their final review,

[1:37:58] Voice 13: along with whatever else the applicant is required to provide to the province.

[1:38:05] Voice 13: and that mostly would be in this case

[1:38:09] Voice 13: the additional public consultation notification

[1:38:13] Voice 13: to any comments that are received as part of that.

[1:38:19] Voice 18: Further questions, Trustee Allen?

[1:38:21] Trustee Allen: Yes, thanks.

[1:38:23] Trustee Allen: So in terms of this delegation we had in this meeting today

[1:38:25] Trustee Allen: regarding the Crown land looking at for housing,

[1:38:32] Trustee Allen: I'm not sure where we're at.

[1:38:33] Trustee Allen: I'm not sure if Russ is still here,

[1:38:35] Trustee Allen: but whether that application has actually gone to the government

[1:38:38] Trustee Allen: in terms of the Crown land

[1:38:42] Trustee Allen: and whether this could change the whole process again.

[1:38:52] Voice 13: So through the chair, is that a question about

[1:38:55] Voice 15: would

[1:38:56] Voice 13: it change the process?

[1:38:57] Voice 13: Because my understanding in talking to folks from Hi-Seek

[1:39:03] Voice 13: is that the application hasn't been submitted yet.

[1:39:07] Voice 13: So whether or not it's sort of pending,

[1:39:09] Voice 13: you know but um there are two there are two separate things i'm not sure that um you know

[1:39:16] Voice 13: they're they're rather two separate um things one is a one is a response to the province based on

[1:39:23] Voice 13: um you know the well they're both the both reviews that staff would do on the referral

[1:39:32] Voice 13: are technical reviews about what's permitted under the current land use right so you know

[1:39:38] Voice 13: the question of whether the ltc wants to entertain a rezoning application for for housing or or isn't

[1:39:45] Voice 13: is sort of another matter at the moment the land is zoned a certain way in the land use bylaw

[1:39:49] Voice 13: and if we had a referral from both um from both proponents so one for how you know one for housing

[1:39:56] Voice 13: through the crown and one for um the the tower through the crown um we you know the review would

[1:40:01] Voice 13: be providing what is permitted currently in the land use bylaw okay

[1:40:11] Voice 18: does that answer your question

[1:40:13] Voice 18: the trustee yeah

[1:40:15] Trustee Allen: i'm just assuming so if we choose to go the route that what the um i seek in the

[1:40:21] Trustee Allen: housing society requested regarding the um public zone public use zone and adding um additional

[1:40:31] Trustee Allen: other uses that's that will be a whole we'd have to get that the staff to come up with something

[1:40:36] Trustee Allen: it's a whole big zoning rezoning is that correct we can't just say okay we're going to through the

[1:40:41] Voice 13: chair it is a reason to if you want to add permitted uses or if you if you want to amend

[1:40:46] Voice 13: the bylaw to change the uses permitted in the zone that's a bylaw amendment of some

[1:40:52] Voice 13: bylaw amendment of some kind whether that's just a land use bylaw amendment whether that's an ocp

[1:40:56] Voice 13: lub i don't know off the top of my head without digging into a bit but um but at any rate it's

[1:41:03] Voice 13: a bylaw amendment so whether that's done through the whether that's initiated by an applicant

[1:41:10] Voice 13: um like for housing or whether that's um initiated on on the ltc's own um impotent you know like own

[1:41:20] Voice 13: desire to to amend its bylaw um that's that's a question for or that's a decision for the ltc

[1:41:28] Voice 13: and the applicant, you know, if they,

[1:41:31] Voice 13: and that's partly, that was staff's question

[1:41:33] Voice 13: to the representative, the consultant for HiSeek

[1:41:36] Voice 13: was just wanting a bit of clarity

[1:41:38] Voice 13: on whether they were planning to request actually

[1:41:41] Voice 13: that the LTC like sponsor a rezoning application,

[1:41:44] Voice 13: whether they were intending to submit, et cetera.

[1:41:48] Voice 8: Thank you.

[1:41:51] Voice 8: Yeah,

[1:41:52] Voice 17: thank you for that.

[1:41:53] Voice 17: And it's interesting that the timing

[1:41:56] Voice 17: of these two different items.

[1:42:02] Voice 17: So it sounds like...

[1:42:04] Voice 17: I

[1:42:04] Voice 13: do see Karen Ross,

[1:42:06] Voice 13: who's a representative, has her hand up.

[1:42:10] Voice 17: Okay, I'll come to you in a moment, Karen.

[1:42:12] Voice 17: I had a question around timing.

[1:42:16] Voice 17: It sounds like you're saying

[1:42:18] Voice 17: that the referral is likely imminent.

[1:42:25] Voice 17: do you have clarity on the referral response window I know that our next

[1:42:34] Voice 17: meeting is I think it's June 14th in terms of the LTC considering whether it

[1:42:43] Voice 17: might want to send additional information for example in support of

[1:42:53] Voice 17: high seek uh proposal or whether there's an intention to consider the land use designation

[1:43:02] Voice 17: uh with respect to the high seek proposal or anything else that might be relevant to that

[1:43:08] Voice 17: that land use in terms of the province i'm just wondering what is how much time from receipt of

[1:43:15] Voice 17: of the referral from the province does the LTC have to formulate any response outside of the

[1:43:23] Voice 17: staff technical analysis so

[1:43:27] Voice 13: typically um crown referrals are they don't actually they don't

[1:43:32] Voice 13: always provide a lot of time um sometimes it can be up to 30 days or so but but quite often

[1:43:37] Voice 13: we've seen you know fairly um well frankly last minute referrals so it would be something in the

[1:43:45] Voice 13: I mean, it depends what, I would anticipate no more than 30 days from the time of receipt to the deadline for response.

[1:43:55] Voice 13: Now that can be, occasionally staff requests an extension on that if it's just not possible.

[1:44:01] Voice 13: Like for example, if the deadline is only 15 to 17 days, which we've seen, but I wouldn't imagine that they would provide more than 30 days for that deadline.

[1:44:15] Voice 13: We could request more time, I suppose, if the LTC felt it needed more time to gather its response and put that together.

[1:44:25] Voice 17: Yeah, thank you.

[1:44:26] Voice 17: That's helpful to know because I think that there may be interest in the LTC to provide some level of response

[1:44:38] Voice 17: response um that at least expresses support for some of the community aspirations I seek

[1:44:45] Voice 17: in particular around that their Crown land use and and uh and we wouldn't want to have to respond in

[1:44:53] Voice 17: a uh we wouldn't want to be in a scramble where we couldn't respond so I I'm gonna I'm gonna suggest

[1:45:01] Voice 17: just trustees, we think about whether we may be able

[1:45:06] Voice 17: or may be willing to provide any resolutions today

[1:45:12] Voice 17: about how either to schedule a special meeting

[1:45:15] Voice 17: to talk just about this particular thing

[1:45:20] Voice 17: with the Crown Rail Line referral or something else,

[1:45:25] Voice 17: because certainly the information today

[1:45:28] Voice 17: is a little bit different than what I had understood before.

[1:45:32] Voice 17: I had thought that we were going to get a Crown land referral.

[1:45:35] Voice 17: Once that process was over with, then we would get a request for concurrence, knowing that that's not what the process is going to be now.

[1:45:44] Voice 17: Now, it's important information, but it also lends a sense of, if not urgency, that certainly

[1:45:52] Voice 17: we need to think about if we want more of a response from the LTC that we're going to

[1:46:00] Voice 17: have to consider how we might do it.

[1:46:02] Voice 17: And I would suggest a special meeting might be one of the avenues to do that.

[1:46:06] Voice 17: I'm going to go to Trustee Scott, and then I'm going to call on Karen Ross.

[1:46:11] Voice 17: So, Trustee Scott, go ahead.

[1:46:12] Voice 17: I

[1:46:15] Voice 3: thought we supported the use of that land for public housing. I thought we supported that a few years ago. I don't know why we would have to do it again.

[1:46:29] Voice 3: And once we get the submission from Hi-SEEC, would we not then?

[1:46:36] Voice 3: Is that not when, well, Karen or whoever wanted to speak from Hi-SEEC, I don't know why we would need any comment on that right now.

[1:46:47] Voice 3: We've got more to do on the agenda here.

[1:46:49] Voice 3: So anyway, I don't think this is the time for it.

[1:46:52] Voice 3: Well,

[1:46:54] Voice 17: that's why I'm suggesting we may want to consider a special meeting, especially given that the referral response window might not be robust enough for us to do a lot of work.

[1:47:05] Voice 17: And we do have more on our agenda today.

[1:47:08] Voice 17: Karen Ross, I'm going to call on you and then I think we'll likely need to move on pretty quickly.

[1:47:15] Voice 17: So go ahead, Karen.

[1:47:17] Voice 2: Thank you, Tim.

[1:47:18] Voice 2: And thank you, trustees, for just allowing me to answer that question.

[1:47:23] Voice 2: I think that we anticipated that the trustees would initiate the OCP change as part of their

[1:47:31] Voice 2: ongoing work to support housing. It's my belief that it makes a stronger application going to the

[1:47:39] Voice 2: Crown lands for the parcel if the OCP and zoning bylaws are in place and aligned, or even a

[1:47:49] Voice 2: resolution that the intention of our local trust committee is to that it's in their charter or in

[1:47:55] Voice 2: their work program to endorse that work and I think it's at this point it would be wise to

[1:48:03] Voice 2: separate the two parties looking at tenure on that same piece of property and trying to

[1:48:12] Voice 2: to differentiate between them,

[1:48:14] Voice 2: whether that's through wording or actions.

[1:48:20] Voice 2: So I hope I'm making myself clear.

[1:48:22] Voice 2: I mean, I would like to see the trustees

[1:48:25] Voice 2: say something very strongly worded in their meeting today

[1:48:28] Voice 2: for the minutes of the meeting

[1:48:30] Voice 2: that they would support this use on that parcel,

[1:48:33] Voice 2: the housing use.

[1:48:36] Voice 2: Does that answer the question?

[1:48:38] Voice 3: Thank

[1:48:39] Voice 18: you for that Trustee Scott.

[1:48:40] Voice 18: Scott?

[1:48:41] Voice 3: Yes, I'd just like to say again, I think we've already done that, number one. And number

[1:48:48] Voice 3: two, it's in the APC's recommendations, as I understand. So I don't know why it needs more

[1:48:53] Voice 3: than that. I think what we're looking for is we're waiting for the recommendation. I think

[1:48:59] Voice 3: we've given a lot of encouragement on that, for that to go forward. Alex, I'd like to hear your

[1:49:09] Voice 3: your take on that please um

[1:49:13] Trustee Allen: yeah i mean we have been banding about that about that the crown land

[1:49:19] Trustee Allen: for housing and uh for but i don't know if it's actually been officially in our in our meeting

[1:49:26] Trustee Allen: notes but um i'm willing to make a motion uh because we do have a lot more to do in this

[1:49:34] Trustee Allen: meeting and that's it's zooming along this time so i moved at the uh hornby island local trust

[1:49:40] Trustee Allen: Trust Committee hold a special meeting to discuss the new information from the province

[1:50:02] Trustee Allen: regarding the Crown land and recognize that the Hormigal and Local Trust Committee would

[1:50:15] Trustee Allen: like to see this property used as community housing.

[1:50:20] Voice 4: okay

[1:50:30] Voice 17: i'll just wait and see if katherine's captured that hello

[1:50:36] Voice 6: i have that the hornby

[1:50:42] Voice 6: island local trust committee hold a special meeting to discuss the new information from

[1:50:47] Voice 6: the province regarding crown land and recognize that the hornby island local trust committee would

[1:50:53] Voice 6: like to see this used as community housing okay

[1:51:02] Voice 17: uh trustee allen and i'm actually thinking uh we're

[1:51:06] Voice 17: We're at 1.30.

[1:51:07] Voice 17: I'm thinking, and I'll come to Planner and Trustee Allen,

[1:51:12] Voice 17: but I'm actually thinking it might be a good time

[1:51:14] Voice 17: for us to take a bit of a break,

[1:51:17] Voice 17: and perhaps over that break we could come up

[1:51:20] Voice 17: with some wording for a motion.

[1:51:24] Voice 17: I think if we want to take action today,

[1:51:27] Voice 17: I think that's great,

[1:51:28] Voice 17: but let's make sure we've got what we want.

[1:51:32] Voice 17: And I'm going to go to Planner Cox

[1:51:34] Voice 17: and I'll come back to Trustee Allen.

[1:51:39] Voice 13: Okay, thank you, Sherry. No, I think if we have a chance to have a break, we can probably better discuss how to craft that resolution if the trustees want to move forward

[1:51:50] Voice 13: with that, because there are some questions as to what this special meeting would actually be about, I mean, in terms of topics specifically. So thank you.

[1:52:00] Voice 13: Yeah.

[1:52:01] Voice 18: Okay, great. And Trustee Scott?

[1:52:03] Voice 3: I just think it's a good idea to take a break now so we can wonder if there's someone coming back for lunch.

[1:52:11] Voice 17: Excellent. And I don't want to make any assumptions about whether people have had lunch or anything.

[1:52:19] Voice 17: So what I'm going to suggest, and I'm open to feedback, is if we come back at 2 o'clock, that gives a half hour.

[1:52:26] Voice 17: Is that sufficient for everyone, or do we need a longer break?

[1:52:30] Voice 7: No, it's good.

[1:52:32] Voice 7: 2 o

[1:52:33] Voice 17: 'clock is good?

[1:52:34] Voice 17: Yeah.

[1:52:34] Voice 17: Okay, so I'm going to recess the meeting until 2 o'clock, and we'll come back.

[1:52:40] Voice 7: Thanks, everybody.

[2:23:02] Voice 7: Can you hear me?

[2:23:04] Voice 16: Yeah.

[2:23:06] Voice 3: What are you doing way over there on the other side of the island?

[2:23:10] Trustee Allen: What do you mean?

[2:23:13] Voice 17: Trustees, I'll just remind you that we're coming back

[2:23:17] Voice 17: and we are live streaming and recording.

[2:23:19] Voice 17: Okay, thank you.

[2:23:24] Voice 17: And it is 2 p.m.

[2:23:29] Voice 17: All the most important players for the next section are back,

[2:23:35] Voice 17: where we left off at 8.2 I see in the email that trustee Allen has sent a draft motion out which

[2:23:50] Voice 17: is better than the quick draft I think that that I had put together so should we just restart the

[2:23:57] Voice 17: meeting trustee Allen do you want to make that motion and we can go from there oh I see planner

[2:24:04] Voice 17: Planner Cox, go ahead.

[2:24:06] Voice 13: Sorry, thanks, Chair.

[2:24:08] Voice 13: Is this email?

[2:24:09] Voice 13: I'm just, sorry, I'm just receiving that.

[2:24:11] Voice 13: Is this draft motion on the, yes, actually, Planner Zubinets has some important info that

[2:24:21] Voice 13: probably is pertinent before you consider a motion.

[2:24:28] Voice 17: Okay, let's hear from Planner Zubinets then.

[2:24:31] Voice 11: Hi, good afternoon.

[2:24:32] Voice 11: Sorry, I don't have a copy of the motion that you might be considering, but I'm assuming

[2:24:36] Voice 11: assuming this might be relevant in your consideration of next steps, is that in your

[2:24:40] Voice 11: official community plan land use bylaw review project charter that's in the agenda package,

[2:24:44] Voice 11: you'll notice right in the project charter itself, you've already given direction to staff

[2:24:48] Voice 11: regarding an amendment to the PUA site-specific zone to include community housing. That was

[2:24:53] Voice 11: captured quite a while ago. It's in the project charter for endorsement today and reconfirmation

[2:25:00] Voice 11: that you still intend to direct staff to draft bylaws with that list of potential amendments so

[2:25:08] Voice 11: I will be asking for clarification later in the meeting for each of those items so if your motion

[2:25:15] Voice 11: is to that effect you might want to just defer until you've considered the project charter and

[2:25:21] Voice 11: provided direction to staff okay

[2:25:26] Voice 17: so thank you for that advice and and given that then I think that

[2:25:30] Voice 17: that we might want to hold that motion until we get to in until we get to that um part of

[2:25:38] Voice 17: the meeting and I don't think that uh that trustee Allen's draft motion um I don't think there's any

[2:25:47] Voice 17: problems from my perspective with waiting until we've done that um trustee Allen yeah

[2:25:56] Voice 8: okay

[2:25:58] Voice 17: all

[2:25:59] Voice 17: All right, well, then, that being the case, let's go ahead and move on to the next section.

[2:26:04] Voice 17: So, under local trust committee projects, starting on page 55, we have a staff report on the minor project of the Heritage Register.

[2:26:14] Voice 17: And I believe that's Planner Cox to start us off.

[2:26:23] Voice 13: Thank you, Chair. I'm just making sure I'm on the right agenda page.

[2:26:28] Voice 13: So this report is coming forward from staff recommending endorsement of a version two.

[2:26:39] Voice 13: So an amended project charter for the Heritage Register project, specifically in this, this dovetails with the recommendation of the following staff report for the major project.

[2:26:53] Voice 13: The gist of this report and of the amended charter or the version 2.0 of the charter is to essentially remove the First Nations engagement piece.

[2:27:09] Voice 13: peace um and um because it's essentially this the engagement with comox first nation um is uh

[2:27:18] Voice 13: is already sort of built into the major project um review so um there's been a series of working

[2:27:26] Voice 13: group meetings and site visits by our reviews etc that are scheduled for this spring and until

[2:27:32] Voice 13: the fall winter of next year as part of that ocp lub review project um and uh the engagement between

[2:27:41] Voice 13: you know comox staff and islands trust regional planning team will be continuous and and ongoing

[2:27:47] Voice 13: as part of that project and you'll hear planners speak to that um shortly so staff considered that

[2:27:53] Voice 13: the the major project is really the arena the formal engagement process and the primary avenue

[2:27:58] Voice 13: for discussing and addressing Comox's interests and concerns at this time you know without the

[2:28:05] Voice 13: need to necessarily refer this heritage register project to them not that not that in the future

[2:28:14] Voice 13: perhaps other you know community discussion around heritage preservation and and what might

[2:28:20] Voice 13: be added to a heritage register that would include Comox's interests not that that's not possible

[2:28:24] Voice 13: but at this time that you know we're narrowing this this project scope down to something um

[2:28:32] Voice 13: achievable and um you know there's those three sites the schoolhouse the hall and the room to

[2:28:37] Voice 13: grow building that are really being considered as being added at this time that's sort of what's in

[2:28:42] Voice 13: in scope and so this um really allows uh there you'll see the reduction to the budget for the

[2:28:49] Voice 13: project, but that does not mean or not to suggest that this project is going away or being tabled

[2:28:56] Voice 13: at all. It's that I actually will facilitate the expedient resolution to the project,

[2:29:05] Voice 13: hopefully, and also allow the OCP major project to move ahead as well. So if you have questions

[2:29:14] Voice 13: about the charter or the report please uh ask away uh

[2:29:20] Voice 18: thank you for that uh trustee allen thank you

[2:29:24] Trustee Allen: chair um under the work plan overview share project and site information with owners and

[2:29:31] Trustee Allen: tenants of uh affected sites so we're talking about the community hall the old schoolhouse

[2:29:36] Trustee Allen: in the room to grow is that correct yes

[2:29:41] Voice 13: at this time the the heritage register a committee um

[2:29:45] Voice 13: It has, you know, that, so that's part of staff working with that committee who they've developed the statements of significance and, you know, how that, how that happens is basically staff working.

[2:30:00] Voice 13: with, um, you know, with those, with those properties and, um, uh, you know, and what

[2:30:06] Voice 13: that means in terms of adding those sites to the register. Um, and then the next line item there,

[2:30:15] Voice 13: the work program staff workshop with, uh, with Hira, um, is, is basically just, it's the mechanics

[2:30:23] Voice 13: of how, you know, how these statements of significance get incorporated and how the

[2:30:27] Voice 13: registers actually developed whereas prior to that the scope of the project was a bit larger

[2:30:33] Voice 13: in terms of engagement and that but i think staff feel and this is like you know part of the

[2:30:38] Voice 13: rationale for the recommendation that the broader engagement with you know both comox and actually

[2:30:44] Voice 13: with the community in general i mean can be had um uh in the future if there are if there are other

[2:30:50] Voice 13: sites to be added but at the moment you know we've heard enough um you know there's been

[2:30:55] Voice 13: been this group has been working on these statements of significance um for quite some

[2:31:00] Voice 13: time and uh and you know there's been fairly positive um chatter about that so unless the

[2:31:06] Voice 13: ltc would rather direct some sort of broader community engagement on this project um you know

[2:31:11] Voice 13: that again has time and time and resource implications but at the moment if the ltc

[2:31:16] Voice 13: wants to move forward with this um and complete this minor project in a relatively uh good good

[2:31:22] Voice 13: amount of time um i think it's reasonable to uh um to suggest that um you know these these sites

[2:31:29] Voice 13: would are you know it's not it's not an incredible amount of uh staff time in that um particularly

[2:31:36] Voice 13: with this new um version of the project charter does that make sense yeah

[2:31:42] Trustee Allen: it's not like to make

[2:31:42] Trustee Allen: a motion that the hornby island local trust committee endorsed the revised community

[2:31:50] Trustee Allen: Community Heritage Register Project Charter Version 2.0 dated April 26, 2024, reflecting a revised work program, timeline, and budget.

[2:32:01] Voice 15: So moved.

[2:32:03] Voice 15: Trustee Scott, I see your hand, but you're muted.

[2:32:06] Voice 15: I second.

[2:32:09] Voice 17: Okay.

[2:32:10] Voice 17: Any further discussion on the motion?

[2:32:12] Voice 17: No.

[2:32:16] Voice 17: In that case, I'll call the question.

[2:32:18] Voice 17: All those in favor?

[2:32:31] Voice 15: Trustee Scott, are you voting in favor or not, sir?

[2:32:34] Voice 15: I

[2:32:35] Voice 17: don't see a hand for you.

[2:32:38] Voice 17: and you're muted my hand's up i think oh sorry there we go okay thank you uh so all are in favor

[2:32:48] Voice 17: and that carries unanimously thank you trustees um that brings us on to the staff report from

[2:32:58] Voice 17: From Planner Zupanek, starting on page 63, for the endorsement of the OCP LUV revised project charter.

[2:33:12] Voice 17: So over to you, Planner Zupanek.

[2:33:16] Voice 11: Thank you.

[2:33:17] Voice 11: I will just go over a couple of brief points to leave lots of room for discussion.

[2:33:22] Voice 11: Because I will be requiring or requesting that I have confirmation today, ideally.

[2:33:29] Voice 11: that the project charter is in a format ready to be endorsed, that you're comfortable with

[2:33:34] Voice 11: each and every aspect of the content for the in-scope portion, as well as identifying any

[2:33:42] Voice 11: public engagement APC referral pieces and the concurrent First Nations element. So I'll share

[2:33:49] Voice 11: my screen. So there might be a third recommendation related to the Advisory Planning Commission. I was

[2:34:04] Voice 11: listening in on your discussion earlier in the meeting and maybe i'll just jump to that to start

[2:34:09] Voice 11: there was a question from the trustees regarding whether or not there was a limit to the terms of

[2:34:15] Voice 11: your advisory planning commission as planner cox identified there is a provision whereby the local

[2:34:22] Voice 11: trust committee is able to reappoint an apc for a second term that's specific for these types of

[2:34:29] Voice 11: instances where you have a project midstream that an APC has been heavily involved with

[2:34:33] Voice 11: and the local trust committee wants to rely on continued support from the advisory planning

[2:34:38] Voice 11: commission in its current makeup to see a project through to closer to completion. So I would

[2:34:46] Voice 11: suggest that a third recommendation that's not on the screen here would be that you direct staff

[2:34:51] Voice 11: to reach out to the members of the advisory planning commission to determine their level

[2:34:56] Voice 11: of interest in being reappointed once we have that confirmed we can let you know and then there would

[2:35:01] Voice 11: simply be a resolution from the local trust committee to reappoint versus advertising for

[2:35:08] Voice 11: expressions of interest and having interested members on the current abc be included in the

[2:35:14] Voice 11: pool of candidates that's being considered so that is an option if you wish to consider that

[2:35:19] Voice 11: i can help you with that resolution when the time comes so on the screen though are the two

[2:35:24] Voice 11: recommendations that i'm asking for some assistance with in terms of endorsement of the project

[2:35:30] Voice 11: charter version 2.3 that's included in this agenda package we have a revised in scope timeline

[2:35:37] Voice 11: deliverables and budget that i'm hoping that we can have some discussion about the second

[2:35:44] Voice 11: recommendation relates specifically to next steps and that deals with us looking ahead to possibly

[2:35:50] Voice 11: requiring a special meeting electronic special meeting in july as a target date at some point

[2:35:56] Voice 11: or this summer we would not be able to meet your june date deadline to present draft official

[2:36:04] Voice 11: community plan and draft land use bylaw specifically for housing and vacation rental

[2:36:09] Voice 11: elements with the comox first nation engagement concurrent and underway at this time there would

[2:36:16] Voice 11: would be a separation of this project in essence

[2:36:19] Voice 11: to bring forward the second set of bylaws,

[2:36:23] Voice 11: one OCP and one LUB amendment specific

[2:36:26] Voice 11: to the recommendations that come out

[2:36:29] Voice 11: of the Comox engagement,

[2:36:30] Voice 11: which is scheduled to conclude next spring.

[2:36:32] Voice 11: I see two hands up, so maybe this is a good time to pause.

[2:36:38] Voice 18: Great, Trustee Scott, I'll start with you.

[2:36:42] Voice 3: Thank you.

[2:36:43] Voice 3: And thanks for the hard work on this.

[2:36:46] Voice 3: There's a lot to it.

[2:36:47] Voice 3: So I'd like to move that the Hornby Island Local Trust Committee endorse the revised project charter V2.3 dated April 26, 2024 to reflect the revised in-scope topics, timeline, deliverables, and budget to the official community plan and land use bylaw review project.

[2:37:08] Voice 18: Okay, so moved.

[2:37:10] Voice 18: Trustee Allen?

[2:37:13] Trustee Allen: Before I make a vote, does this, well, basically I was envisioning how we go through this.

[2:37:21] Trustee Allen: It's walked through all the recommendations of the APC right now.

[2:37:24] Trustee Allen: So doing this motion at this point in time, does that affect this going through all the APC recommendations?

[2:37:33] Voice 11: Yes, because if you want to make any changes to the project charter, you should do that before you endorse what's before you.

[2:37:40] Voice 11: you've already had one request

[2:37:43] Voice 11: written request

[2:37:45] Voice 11: regarding a potential change

[2:37:47] Voice 11: to the wording

[2:37:47] Voice 11: regarding the temporary use permit provisions

[2:37:50] Voice 11: for vacation rentals

[2:37:53] Voice 11: removing the word prohibiting and possibly

[2:37:55] Voice 11: amending that so those are

[2:37:57] Voice 11: the types of things if you wish to include those

[2:37:59] Voice 11: you should do that first before endorsement

[2:38:01] Voice 11: well

[2:38:02] Trustee Allen: then I'm not going to

[2:38:03] Trustee Allen: sorry

[2:38:05] Trustee Allen: I

[2:38:06] Voice 17: was going to say that and that's fine

[2:38:08] Voice 17: we can do that and we

[2:38:10] Voice 17: The motion hasn't been seconded yet, so it's not technically on the floor.

[2:38:15] Voice 17: So we can just continue with these other discussions for the moment.

[2:38:21] Voice 17: I'm fine with that.

[2:38:23] Trustee Allen: Can you define other discussions?

[2:38:26] Voice 17: Well, the potential amendments to any of this, I had some questions too,

[2:38:33] Voice 17: but I'm going to defer to the local trustees first.

[2:38:36] Voice 17: And then so if you have more to add or things you want to go through, Trustee Allen, please go ahead.

[2:38:44] Voice 17: Trustee Scott, I see your hand.

[2:38:46] Voice 17: I'll come to you next.

[2:38:47] Trustee Allen: No, I just feel that this is what we should have done in the last meeting.

[2:38:50] Trustee Allen: And I want to do this properly.

[2:38:51] Trustee Allen: And I want to go through the EPC recommendations one by one.

[2:38:56] Voice 17: Okay.

[2:38:56] Voice 17: And see how they're reflected in the staff report here.

[2:39:02] Voice 17: Is that what you're hoping for?

[2:39:03] Trustee Allen: Also whether we may have changes, whatever.

[2:39:07] Voice 17: Okay.

[2:39:10] Voice 17: okay i i'm okay with that um any concerns uh so see

[2:39:20] Voice 18: i've got them here uh as well

[2:39:30] Voice 17: so do you want to do you want to uh would you do you want me to start us through this trustee

[2:39:36] Voice 17: allen or would you like to go ahead and do that no

[2:39:39] Trustee Allen: you can go ahead chair okay

[2:39:42] Voice 17: so in terms of

[2:39:43] Voice 17: recommendations there's uh there's also some other language in here but in terms of sticking just to

[2:39:50] Voice 17: the recommendations uh the first recommendation is around density that's the in number one is in

[2:39:57] Voice 17: large lot residential zone allow multi-family development through site-specific subdivision

[2:40:03] Voice 17: rezoning limit the development to residential rental tenure and then i guess uh probably

[2:40:10] Voice 17: believe procedurally makes sense to to go through these one at a time and then check in with staff

[2:40:15] Voice 17: for each one does that make sense do

[2:40:19] Trustee Allen: we move in motion for each particular one that we

[2:40:21] Trustee Allen: so desire or um do we wait for the staff well

[2:40:25] Voice 17: what i was gonna suggest is if we're gonna do it

[2:40:28] Voice 17: one at a time then um let's look at what the recommendation is then let's ask staff um whether

[2:40:36] Voice 17: whether that's reflected in the current.

[2:40:42] Voice 17: Of course, we don't have draft bylaws here,

[2:40:44] Voice 17: but so we can just check in and see

[2:40:46] Voice 17: whether that's contemplated to be part of the program,

[2:40:51] Voice 17: I think, because we're not getting into specific.

[2:40:55] Voice 17: And then maybe this is a good time

[2:40:57] Voice 17: to just check in with staff.

[2:40:59] Voice 17: In terms of the work to draft the bylaws,

[2:41:04] Voice 17: obviously, we do have specific wording we want.

[2:41:07] Voice 17: Now is a good time to give you that, I believe.

[2:41:11] Voice 17: And then in a more general sense, when there's just to check that the recommendations have

[2:41:18] Voice 17: made it sort of onto your work program, we can do that without getting into the into

[2:41:24] Voice 17: the necessarily into the individual words, perhaps.

[2:41:28] Voice 17: Does that make sense?

[2:41:29] Voice 17: I just want to check in with Hunter Zupanek.

[2:41:32] Voice 11: Yeah, thanks.

[2:41:33] Voice 11: I appreciate that because this definitely isn't the intent of this meeting is to start

[2:41:37] Voice 11: crafting bylaw language we're just seeking clarity that the in scope column which is this one here

[2:41:44] Voice 11: contains the full scope of what you expect to see in the draft bylaws so this is based on

[2:41:51] Voice 11: apc recommendations that were endorsed by the local trust committee back several renditions

[2:41:57] Voice 11: ago versions of project charter ago so this section all the way down is what you have

[2:42:06] Voice 11: have already provided direction to staff to include in the draft bylaws.

[2:42:14] Voice 11: Right,

[2:42:15] Voice 17: so I see the large lot one that I just mentioned in there.

[2:42:20] Voice 17: So, Trustee Allen, do you think it's necessary to go through them one by one

[2:42:27] Voice 17: and confirm that they're reflected in the project charter at this point?

[2:42:31] Voice 17: Because I know we did go through them all, as Planner Zipanek is saying,

[2:42:35] Voice 17: and put the ones into the charter I think that might have been in last May

[2:42:41] Voice 17: or something somewhere around that we went spent quite a bit of time doing that

[2:42:46] Voice 17: I guess it might be perhaps maybe it'd be faster to to see if there's anything that's not

[2:42:55] Voice 17: reflected in the charter that is a recommendation that you think should be in there

[2:42:59] Voice 17: well

[2:43:01] Trustee Allen: I have not had time to reflect since May and part of the various community members and

[2:43:07] Trustee Allen: all different phases and um you know there's some things that are not captured here anymore that i

[2:43:12] Trustee Allen: think should be

[2:43:14] Voice 17: okay and and i'm just wondering just uh because i i i take uh planner super next

[2:43:22] Voice 17: point we're not getting into wordsmithing but we are looking in terms of of the recommendations

[2:43:29] Voice 17: sort of in a more general sense um so do you have um recommendations that were missed out of the

[2:43:38] Voice 17: project charter that you want added in or did you want us to as a group um do that work right now

[2:43:49] Trustee Allen: okay i understand what you're saying now so basically i just want to be clear that

[2:43:53] Trustee Allen: the we are all the epc recommendations are going to be a part of this project charter is that

[2:44:05] Trustee Allen: correct through the chair what you see

[2:44:10] Voice 11: what you see here is what's been endorsed by the local

[2:44:14] Voice 11: trust committee to date based on apc recommendations if there's something that has been missed which i

[2:44:19] Voice 11: appreciate there's been a number of versions of this project charter and improvements to it as

[2:44:23] Voice 11: we've gone through so i'm asking for clarification that this is the extent of what you expect to see

[2:44:30] Voice 11: in the draft bylaws no i will not be adding anything else to the draft bylaws based on

[2:44:38] Voice 11: public correspondence or apc recommendations if the local trust committee hasn't formally

[2:44:43] Voice 11: endorsed it through this document. This is the recipe for drafting bylaws. Nothing else,

[2:44:50] Voice 11: unless you have requested it, plays into staff's direction for preparation of those draft bylaws.

[2:44:58] Voice 11: We're not looking at the correspondence posted to the website. We're not looking at

[2:45:02] Voice 11: old recommendations. We're just looking at local trust committee resolutions

[2:45:07] Voice 11: resolutions to change this document so that it reflects your wishes and the public then has very

[2:45:15] Voice 11: clear transparent understanding of how those draft bylaws came to be okay

[2:45:25] Voice 17: well so um i i just wanted

[2:45:29] Voice 17: to to say and i'll go right back to you trustee allen so we don't have i don't have in front of me

[2:45:35] Voice 17: a way to compare the recommendations from the APC to the in scope section of the project

[2:45:47] Voice 17: charter. And I'm not sure if you do, sir, but I'll go back to you now. And Trustee Scott,

[2:45:57] Voice 17: I see you'll be next after Trustee Allen.

[2:46:01] Trustee Allen: If you want to talk to Trustee Scott, I've

[2:46:03] Trustee Allen: I'm just going to clarify something.

[2:46:06] Voice 18: Okay, for sure. Trustee Scott?

[2:46:10] Voice 3: Well, excuse me.

[2:46:12] Voice 3: I just am assuming that we've been through all this before.

[2:46:16] Voice 3: We have the APC's recommendations that we've read and through them.

[2:46:23] Voice 3: As Sonia pointed out, they've gone back and that's what this charter says.

[2:46:31] Voice 3: says. So that's why I felt comfortable making this recommendation, Alex. And then when we get

[2:46:37] Voice 3: the draft in front of us, if we do find something that needs a bit of wordsmithing, we'll then have

[2:46:43] Voice 3: the opportunity to do that. I presume that's true. Sonia, is it not?

[2:46:51] Voice 11: With the chair, that's correct.

[2:46:53] Voice 11: Once you have those draft bylaws before you, you are able to identify not just the changes to the

[2:46:59] Voice 11: So language of the regulations or the policies, it is also at any point in time your discretion to expand or constrict on the scope at that point.

[2:47:12] Voice 11: And then we just update the project charter again to show that there's been an LTC decision to include something new or to remove it completely from consideration.

[2:47:24] Trustee Allen: Okay, thanks for the clarification. That makes sense.

[2:47:27] Voice 17: So are you content then at this moment, Trustee Allen?

[2:47:32] Voice 17: I

[2:47:33] Voice 8: do have a couple of

[2:47:34] Voice 17: questions. Well, content enough to, knowing

[2:47:38] Voice 3: that we're

[2:47:39] Voice 17: not done here, but I would assume if there's one or two recommendations that were in the APC report that may not be reflected in the project charter, that that might not be an onerous situation if we add them in later.

[2:47:56] Voice 17: uh it's i mean we do have the ability to once we have the draft bylaws to to to play with what's

[2:48:05] Voice 17: what's there and add or subtract if necessary um the questions i had were uh came out of the

[2:48:14] Voice 17: public comment period and this is more about the um the work plan overview i guess um so the one

[2:48:24] Voice 17: One of the questions was around the timeline between could we provide a timeline around adaptation to implementation?

[2:48:38] Voice 17: And specifically, the question was about for short term vacation rental folk sort of wanting to know about applying for temporary use permits.

[2:48:54] Voice 17: So I guess one of the questions that comes up for me is, is there a way to begin a queue or something of that nature for those folks who will be wanting to apply for a temporary use permit?

[2:49:13] Voice 17: Does that need to wait until adoption?

[2:49:17] Voice 17: option? To

[2:49:24] Voice 11: clarify the legislative review process, the local trust committee must remain impartial

[2:49:29] Voice 11: until its final reading, fourth reading adoption is considered. So yes, it would be presumptuous

[2:49:37] Voice 11: for the local trust committee to direct staff to begin any kind of public notification or

[2:49:43] Voice 11: collection of data or expressions of interest or whatever the terms would be

[2:49:49] Voice 11: to identify this.

[2:49:52] Voice 11: the local community would, through your meeting schedule, be advised of the progression of these

[2:49:58] Voice 11: bylaws. So first reading, a community information meeting, the public hearing, those are all

[2:50:04] Voice 11: significant milestones in a bylaws progression that interested members need to keep track of.

[2:50:11] Voice 11: The website is the primary source of those updates and information, as well as the subscribers list

[2:50:17] Voice 11: that we regularly send updates to so that they understand how far are we from adoption because

[2:50:23] Voice 11: at the point of adoption of those bylaws is when the regulations change the date of adoption

[2:50:31] Voice 11: signifies the date under which those rules are now in effect and so this is a best guess work

[2:50:38] Voice 11: plan in terms of how to advance this i have no control over how long it takes for the minister

[2:50:44] Voice 11: of housing to return a bylaw for confirmation that it's been approved. We have seen months,

[2:50:53] Voice 11: everything from three to eight to 12 months of a delay at the provincial ministry for the official

[2:50:59] Voice 11: community plan bylaws. So this is our best guess that by spring 2025, you may be in a position to

[2:51:07] Voice 11: consider a final adoption. Having said that, the public will be apprised through your regular

[2:51:15] Voice 11: business meetings or your own trustee updates that you use to communicate with your constituents

[2:51:20] Voice 11: about the status of where this is at and of course the closer we are to that stage which is

[2:51:27] Voice 11: post referral to the province the closer we are to formulating from an administrative point of view

[2:51:37] Voice 11: the communications materials are drafting the appropriate materials

[2:51:40] Voice 11: materials that we'll be using to share with the community about next steps. And I can't predict

[2:51:47] Voice 11: what that is because the bylaws haven't been given a reading yet. So right now we know we're looking

[2:51:53] Voice 11: at temporary use permits, which means people would have to apply if they wanted to be operating,

[2:51:58] Voice 11: let's say for next season, 2025 season. The deadlines for applications, the batching of that,

[2:52:05] Voice 11: all those discussions have not been had from an administrative point of view, because again,

[2:52:08] Voice 11: Again, the bylaws have not even been drafted for first reading.

[2:52:13] Voice 11: So until we do that, there is no formal plan in place.

[2:52:18] Voice 11: So everybody has to have some level of patience as this process unfolds.

[2:52:23] Voice 11: Unfortunately, it doesn't help people planning ahead.

[2:52:27] Voice 11: But that is the nature of how this would play out.

[2:52:32] Voice 11: Is there any follow-up questions to that?

[2:52:34] Voice 11: uh

[2:52:35] Voice 17: i just want to say thank you for that because uh and and that's essentially what i thought but

[2:52:42] Voice 17: i wanted to ask the question because it was it was asked uh in the public and and of course those

[2:52:47] Voice 17: folks um doing this short-term vacation rentals would love to have certainty but we can only

[2:52:55] Voice 17: provide what we can and and and and yes as I hear you saying that from an

[2:53:07] Voice 17: administrative point of view staff would be preparing for ministerial approval

[2:53:14] Voice 17: when appropriate but we can't we can't say when that will happen of course and

[2:53:21] Voice 17: just a question is this actually Ministry of Housing isn't it is it is it

[2:53:25] Voice 17: not um municipal affairs that approves the ocp i

[2:53:34] Voice 11: may have made a mistake but i thought they were

[2:53:36] Voice 11: i think i

[2:53:37] Voice 17: think it should be minister municipal affairs

[2:53:39] Voice 17: so yeah

[2:53:41] Voice 17: okay well that we can we can

[2:53:43] Voice 17: that's a that's a simple fix and i'm going to go to trustee scott thank

[2:53:46] Voice 3: you yes um what we've said

[2:53:51] Voice 3: over and over and over on army people so they is is that what we're trying to do right now is simply

[2:53:58] Voice 3: get the draft bylaws and land use plan draft in our hands in july so that the process and then

[2:54:10] Voice 3: kick in there's going to be public meetings there's going to be more local trust committee

[2:54:16] Voice 3: meetings going to be more opportunity for people to talk about those draft bylaws so just so people

[2:54:23] Voice 3: understand that this is not this is the beginning of the sort of final it's the beginning of the

[2:54:28] Voice 3: the end, not the end of the beginning, if that makes any sense. So just that there's going to

[2:54:33] Voice 3: be opportunity. Yeah, I wouldn't have made that motion if I thought this was shutting things off

[2:54:38] Voice 3: at all. And there will be minor changes. And so I just want to say that. And the other thing I

[2:54:44] Voice 3: wanted to ask is some people, would it make any sense for people to actually apply for a temporary

[2:54:51] Voice 3: use permit now if they're concerned through

[2:54:56] Voice 11: the chair uh no okay no no

[2:55:03] Voice 17: we need to we

[2:55:04] Voice 17: need to wait

[2:55:04] Voice 17: till adoption your

[2:55:06] Voice 11: bylaws are currently in

[2:55:08] Voice 3: effect i think people want to hear that too thank you

[2:55:10] Voice 3: and

[2:55:14] Voice 17: and in terms of the request about the definition of short term um that's also seems

[2:55:21] Voice 17: to me that whether that's 30 days or 90 days that seems to me that's something we can

[2:55:25] Voice 17: And we can look at when we're looking at the draft bylaws as well.

[2:55:29] Voice 17: So those were the questions I just highlighted from the public comment portion there.

[2:55:37] Voice 11: Yeah, we can make sure that

[2:55:39] Voice 11: our follow-up report includes some clarity on the definition for short-term and the options that you have.

[2:55:46] Voice 11: So there will be some options presented to you in these draft bylaws.

[2:55:51] Voice 11: as if I just draw your attention to the wording for these two bullet points.

[2:55:57] Voice 11: For example, these are things that you've added to this project to be included in these

[2:56:04] Voice 11: amendments, so without clear understanding of exactly which approach you wanted to take

[2:56:12] Voice 11: for these two topics, we're going to give you a few options, and then you'll be asked

[2:56:18] Voice 11: to direct staff as to which ones you you want to see included for first rating brilliant the other

[2:56:28] Voice 11: piece i want to just draw your attention to is the orange text is separated out because this is the

[2:56:33] Voice 11: concurrent first nations engagement piece to this project that we don't want to lose sight of it is

[2:56:37] Voice 11: already underway with comox first nation those bylaws would therefore be presented next or the

[2:56:43] Voice 11: recommendations from those those engagement processes would be brought forward to you next

[2:56:49] Voice 11: spring with the idea that there would be draft bylaws coming from that again so there would be

[2:56:54] Voice 11: a second round of amendments to the official community plan and land use bylaw and the other

[2:57:01] Voice 11: changes are highlighted here for your understanding of the process and project team we would be

[2:57:06] Voice 11: drawing on your current island planner resource which is planner cox to support the regional

[2:57:13] Voice 11: planning team to get these bylaws drafted and prepared for your july special meeting if you

[2:57:18] Voice 11: decide to go that route. That's just what we're suggesting. We are also proposing, since there is

[2:57:23] Voice 11: no project budget remaining for this, that we do need to draw on the allocated funds for your minor

[2:57:31] Voice 11: project once we get to the point of looking for the actual venue for a public hearing, the

[2:57:38] Voice 11: advertising that's required. So, these are the types of changes that I just wanted to make sure

[2:57:43] Voice 11: you noticed or aware of and are comfortable with moving forward great

[2:57:51] Voice 18: thank you uh trustee scott

[2:57:54] Voice 3: uh i'd like to once again uh make my motion alex i hope you're comfortable with that now

[2:58:05] Voice 18: all right so um go

[2:58:10] Voice 15: out go ahead then what

[2:58:14] Voice 3: what was it you've got it tim right in front of you

[2:58:17] Voice 3: sure it is don't you don't you have it oh yeah right god it's right in front of me you're right

[2:58:28] Voice 3: the hornby island local trust committee endorsed the revised project charter v 2.3 dated april 26

[2:58:36] Voice 3: 2024 to reflect the revised in scope topics timeline deliverables and budget

[2:58:41] Voice 3: to the official community plan and land use bylaw review project second

[2:58:46] Voice 17: so moved seconded

[2:58:49] Voice 17: any further discussion not seeing any i'll call the question all in favor that carries fabulous

[2:59:04] Voice 17: there's a second uh recommended motion here trustee i'd like

[2:59:15] Voice 3: to move this one as well that

[2:59:17] Voice 3: they'll form the island local trust committee request staff to schedule a special electronic

[2:59:22] Voice 3: electronic meeting in July 2024 for the LTC to review and consider the draft OCP and land use

[2:59:30] Voice 3: bylaw amendments pertaining to housing and vacation rental regulations. Now I'm kind of

[2:59:37] Voice 3: wondering about why don't we just say schedule a special meeting to decide whether it's going to

[2:59:43] Voice 3: be electronic or not a little later when we get closer to it rather than deciding that now.

[2:59:55] Voice 3: Um, you could make the motion

[2:59:57] Voice 17: that way if you wanted.

[3:00:00] Voice 3: Okay, I'm going to make it without the word electronic.

[3:00:02] Voice 3: Let's just say a special meeting in July of 2024 because we've got another LTC meeting before then when we can decide.

[3:00:13] Voice 18: Okay, so move.

[3:00:17] Voice 17: Second.

[3:00:18] Voice 17: And seconded.

[3:00:20] Voice 17: Any further discussion?

[3:00:22] Voice 17: I'll call the question then.

[3:00:24] Voice 17: All of those in favor?

[3:00:25] Voice 17: And that motion carries.

[3:00:36] Voice 17: Thank you very much.

[3:00:37] Voice 17: Now, Platter-Zupanek, can you remind us of your recommendation for a third motion here?

[3:00:43] Voice 11: If you wished to retain your current Advisory Planning Commission membership

[3:00:50] Voice 11: because they were interested in a reappointment for another term,

[3:00:56] Voice 11: you could request staff to contact the current members to determine whether or not they are interested in being reappointed

[3:01:08] Voice 11: so that we can provide you with that confirmation and then seek

[3:01:12] Voice 11: a resolution to appoint them.

[3:01:19] Voice 18: Okay. Planner Cox?

[3:01:26] Voice 13: Thank you, Chair. Sorry to interrupt. I just wanted to also mention that

[3:01:29] Voice 13: your APC by-law does allow you up to seven members.

[3:01:33] Voice 13: So there is room for one more should that be

[3:01:37] Voice 13: of interest.

[3:01:39] Voice 17: Okay. And we can probably

[3:01:40] Voice 17: probably um determine that on the road I see trustee Allen and then trustee Scott I was just

[3:01:50] Trustee Allen: wondering regarding that motion I I actually sent it to Sonia kind of Zupanek um where that fits in

[3:01:57] Trustee Allen: with this particular discussion but I can wait motion I sent to you and kind of Zupanek oh

[3:02:14] Voice 7: okay

[3:02:21] Voice 18: I don't know planner super neck do you have that both the motion trustee Allen's referring to I

[3:02:26] Voice 18: I don't see it myself.

[3:02:27] Voice 11: No, I don't either.

[3:02:36] Voice 18: It was regarding

[3:02:37] Voice 18: the ground line.

[3:02:40] Voice 17: Okay, yeah, yeah, yeah, that one, okay.

[3:02:42] Voice 17: But I thought we were on the APC one here.

[3:02:45] Voice 17: We can deal with that one next is the plan.

[3:02:49] Voice 17: Trustee Scott?

[3:02:51] Voice 3: Yes, I'd like to move that staff reach out to the present APC members

[3:02:56] Voice 3: to see if they're interested in staying on APC

[3:03:01] Voice 3: apc and to publicize for potential new members to the hornby island advisory planning commission

[3:03:16] Voice 18: okay and i'll just check in with our minute taker um

[3:03:33] Voice 6: yes i have that staff reach out or that the

[3:03:41] Voice 6: hornby island local trust committee requests staff reach out to the present apc members to see if

[3:03:47] Voice 6: they are interested in staying on and to publicize to new members interest in the advisory planning

[3:03:54] Voice 6: commission all

[3:03:58] Voice 16: right so moved

[3:04:00] Voice 18: and i have a seconder trustee allen seconding uh further

[3:04:07] Voice 17: discussion not seeing any i'll call the question all those in favor and motion carries thank you

[3:04:18] Voice 17: very much so let's go on then to trustee allen your emotion so

[3:04:28] Trustee Allen: you've not received it i did

[3:04:31] Trustee Allen: send it to it hasn't bounced back and

[3:04:35] Voice 16: and maybe trustee allen i'm just looking at it uh

[3:04:45] Voice 16: i'm looking to actually

[3:04:51] Voice 17: i don't think you need to amend it because um because the responding to

[3:05:00] Voice 17: actually doesn't it's there's no i don't think there's any conflict there my my perspective so

[3:05:05] Voice 17: maybe you just want to read out the motion and then we can check and see if there's any issues

[3:05:11] Voice 17: with that trustee alan yeah

[3:05:14] Trustee Allen: regarding the number two on that motion is that that's already sort of

[3:05:19] Trustee Allen: in the apc recommendations is it not in our project charter well

[3:05:25] Voice 17: i believe planner zip

[3:05:26] Voice 17: next said that the actual the changing of the designation is in the project charter but the

[3:05:33] Voice 17: reason and that's why i was looking at that but the response to high seek um that's that is uh

[3:05:40] Voice 17: contemplated in this motion um i don't think that's a contrary to anything in fact because

[3:05:46] Voice 17: of the way you've written it i think it can stay in there that's my perspective and if anyone feels

[3:05:51] Voice 17: different we can hear from them when they have the motion all

[3:05:54] Trustee Allen: right look um catherine can you

[3:05:56] Trustee Allen: put it on the screen please oh

[3:06:04] Voice 6: i don't i i don't think i've received the motion i'll check um

[3:06:09] Voice 6: i haven't received the motion in my email i thought

[3:06:15] Trustee Allen: you said you got it i said it to you

[3:06:17] Trustee Allen: a 201 oh

[3:06:18] Voice 6: oh that one okay let me see um okay yes and

[3:06:29] Voice 16: i just i

[3:06:30] Voice 6: had just dropped

[3:06:31] Voice 16: it in the chat as

[3:06:32] Voice 16: well right

[3:06:33] Voice 6: did you want me to read it out sure

[3:06:36] Voice 17: i dropped it in the in the chat trusty allen if you

[3:06:40] Voice 17: want to if you if you need or you can or you can read it off the it's on our screen now so you can

[3:06:46] Voice 17: read it from there

[3:06:46] Trustee Allen: i can read it i just wanted to make sure that everybody had it okay um excuse me

[3:06:51] Trustee Allen: Excuse me. I move that the

[3:06:53] Trustee Allen: Formatted LTC schedule a special

[3:06:55] Trustee Allen: Meeting to discuss future

[3:06:57] Trustee Allen: Usage of the parcel of crown land in the public

[3:06:59] Trustee Allen: Use zone. Given the new

[3:07:01] Trustee Allen: Information received, the land use

[3:07:03] Trustee Allen: Authority is under three jurisdictions

[3:07:05] Trustee Allen: In order to

[3:07:07] Trustee Allen: One

[3:07:10] Trustee Allen: Respond in a timely manner

[3:07:11] Trustee Allen: When we receive referral from the province

[3:07:13] Trustee Allen: And the Rogers cell tower proposal

[3:07:16] Trustee Allen: Two, respond to

[3:07:17] Trustee Allen: High Seek and the local housing society's request

[3:07:19] Trustee Allen: request to amend the bylaws governing the public use zone given for much needed affordable housing

[3:07:24] Trustee Allen: based on the needs of the community and three to discuss additional permitted uses in the public

[3:07:29] Trustee Allen: use zone uh

[3:07:34] Voice 17: thank you trustee Allen trustee Scott are you ready to second the motion

[3:07:38] Voice 17: I gotta

[3:07:44] Voice 3: think about it a little bit it's quite a multiple

[3:07:50] Voice 3: yeah I'm generally not in favor of any more special meetings but are we not already doing

[3:08:02] Voice 3: doing part two responding to i seek well i think i

[3:08:06] Voice 17: i think that that we did that was what i was

[3:08:09] Voice 17: referring to earlier and i think based on what we heard from the delegation today that uh high

[3:08:17] Voice 17: seek may not have um uh we may not have responded in a way that high seek has taken in that this

[3:08:25] Voice 17: is reflected in the project charter that's why i suggested it's okay to leave it in the motion

[3:08:32] Voice 17: um because it's we've already heard from planner zupanek we we it is in the project charter so

[3:08:38] Voice 17: this is just saying that we're going to respond that's why rather than dismember the motion i

[3:08:43] Voice 17: thought we could leave it in just

[3:08:47] Voice 3: the way it's written my

[3:08:48] Voice 3: only question is why do we need a

[3:08:49] Voice 3: special meeting on it i mean if it's already part of the work plan on the charter why do we need

[3:08:55] Voice 3: i don't understand but

[3:08:58] Voice 17: if if i might trustee scott the the issue is the timing issue is about

[3:09:07] Voice 17: the responding in a timely manner when we receive the referral from the province on the cell tower

[3:09:12] Voice 17: proposal that's that's where the urgency or potential urgency comes in and not the other

[3:09:19] Voice 17: other pieces I think that's that's my perspective anyway so as we heard from Planner Cox that the

[3:09:28] Voice 17: referral time referral response time may be up to 30 days but it has been it has come in at well

[3:09:36] Voice 17: under 30 days in previous times or in some cases so this would be essentially the purpose of this

[3:09:44] Voice 17: special meeting would be for the ltc to have prepared itself in advance for the referral

[3:09:53] Voice 17: coming in so that we have a response the ltc part of the response that would be in addition to the

[3:10:00] Voice 17: staff um technical uh part of it so that uh we're not in this in a situation where we're scrambling

[3:10:08] Voice 17: perhaps to try and and and schedule a meeting to make that response and I see

[3:10:16] Voice 17: I see planner Cox's hand up so I'll go to him and then back to you trustee on

[3:10:20] Voice 17: good

[3:10:21] Voice 13: thanks sure yeah just quickly staff has been directed from management that

[3:10:26] Voice 13: we're actually to receive LTC resolutions for special meetings that

[3:10:30] Voice 13: state a specific date so it at least needs some sort of ballpark similar to

[3:10:39] Voice 13: the last motion i think um uh yeah so okay be

[3:10:45] Voice 13: better if there was a specific date i appreciate

[3:10:47] Voice 13: that's difficult to do we understand that that's difficult to do in these meetings to compare

[3:10:51] Voice 13: people's schedules but at least some sort of ballpark time thanks okay

[3:10:59] Voice 17: i um if we ballpark

[3:11:02] Voice 17: in may is that is that serve the purpose well enough as we did for july and the other one

[3:11:10] Voice 13: at

[3:11:10] Voice 17: least that'll be consistent

[3:11:12] Voice 13: and we'll just have to yeah we're consistent thank you okay so

[3:11:16] Voice 17: trustee allen that the motion hasn't been seconded yet so you could easily amend it

[3:11:21] Voice 17: at this point by saying in may yeah if you

[3:11:25] Voice 17: want to i

[3:11:27] Trustee Allen: do have concerns there's a lot going on

[3:11:29] Trustee Allen: in may so i maybe ask that we could have it in the evening or something or i don't know late

[3:11:35] Trustee Allen: afternoon but do i think i think that we

[3:11:39] Voice 17: don't need him just just a moment trustee scott and

[3:11:43] Voice 17: i'll come to you in a moment um i i don't know that we need to be that specific at the moment

[3:11:48] Voice 17: trustee allen i have a lot on my calendar in may as well but i i recognize that it's important that

[3:11:54] Voice 17: that we be able to respond especially to the province's part um so we let's say may and we

[3:12:02] Voice 17: can hammer out the details trustee scott i

[3:12:08] Voice 3: don't know why this can't be dealt with in our regular

[3:12:10] Voice 3: next ltc meeting rather than a special meeting uh that's in

[3:12:16] Voice 17: june we've we've heard from we've heard

[3:12:19] Voice 17: from planner cox that we may receive the referral um imminently and that we if we if we receive the

[3:12:26] Voice 17: a referral any time from, let's say, May 14th,

[3:12:31] Voice 17: we may not have time

[3:12:34] Voice 17: to scramble. This is essentially

[3:12:39] Voice 17: making sure that we have time to do this work

[3:12:42] Voice 17: so that we're not scrambling when we receive a referral and maybe

[3:12:46] Voice 17: only have a limited time to respond to it. Planner Cox.

[3:12:51] Voice 13: Thanks, Chair. Sorry to interrupt again. I think, given the

[3:12:54] Voice 13: the circumstances i can offer that staff would do our best to request an extension from the province

[3:12:59] Voice 13: if at all possible so if that that helps at all i can't obviously guarantee anything but um yeah

[3:13:06] Voice 13: it would the relation the working relationship um from the meeting uh coming out of that seemed

[3:13:12] Voice 13: fairly positive so i feel like staff could could make that request on the ltc's behalf

[3:13:17] Voice 13: And

[3:13:18] Voice 17: I appreciate that. And I actually think that it is prudent to go ahead and request that we schedule a meeting in May. That's my perspective.

[3:13:37] Voice 17: And so just from a procedural point of view,

[3:13:41] Voice 17: I recognize that Trustee Allen,

[3:13:46] Voice 17: you have added May into your motion.

[3:13:52] Voice 17: You're content to add May

[3:13:53] Voice 17: in the motion.

[3:13:55] Voice 17: And given that, I'll second the motion

[3:13:58] Voice 17: because I recognize that we haven't actually

[3:14:00] Voice 17: seconded the motion.

[3:14:01] Voice 17: And so let's go to discussion on the motion.

[3:14:05] Voice 17: And Trustee Scott, if you had something to add,

[3:14:09] Voice 17: happy to hear from you no okay and that gives us a you know saying in may gives us some flexibility

[3:14:22] Voice 17: and and uh sorry sorry

[3:14:25] Voice 8: i had sorry

[3:14:27] Voice 3: go ahead what i would what i would add is i'll vote for it if

[3:14:31] Voice 3: it says if and when we get the referral then we do put the special meeting in place but to do it not

[3:14:39] Voice 3: not knowing whether we're going to get the referral or not i don't get the point of the

[3:14:44] Voice 3: meeting uh

[3:14:47] Voice 16: so i'll refer us back to um planner cox but i i believe he

[3:14:53] Voice 17: said that we can expect

[3:14:54] Voice 17: a referral soon um leaving it open in may i think i think by acting now we're giving ourselves some

[3:15:03] Voice 17: leeway it could be at the beginning of the may it could be at the end of may um my what i thought i

[3:15:13] Voice 17: heard from planner cox is that we might well expect this referral before our june meeting

[3:15:22] Voice 17: That

[3:15:22] Voice 13: is what we heard from the province.

[3:15:25] Voice 13: But again, they didn't give us a guarantee, but that was their estimated time frame.

[3:15:30] Voice 18: Okay.

[3:15:30] Voice 13: Trustee Allen?

[3:15:33] Trustee Allen: Well, I'm just going to say I agree with you, Chair Peterson, that whether it happens or it doesn't happen, we are prepared with this motion.

[3:15:41] Trustee Allen: And I don't understand what Trustee Scott has issues with this.

[3:15:45] Trustee Allen: It's not like it's just a matter of being prepared, as Planner Cox said, that it could be as, you know, any minute.

[3:15:55] Trustee Allen: And as well as Chair Peterson, we don't want to be scrambling. We want to be ready.

[3:16:00] Trustee Allen: So it's it's not really it's benign.

[3:16:08] Voice 18: And I'll just I'll just add,

[3:16:09] Voice 17: Trustee Scott, for your benefit and everyone else's.

[3:16:14] Voice 17: I'm not in favor of scheduling meetings just for the sake of having more meetings on my calendar.

[3:16:18] Voice 17: or i have plenty um so i'm going to look for any further discussion on the motion

[3:16:30] Voice 17: okay not seeing any i'm going to call the question all those in favor and

[3:16:39] Voice 16: the motion carries okay

[3:16:42] Voice 16: thank you for that back to my agenda here so

[3:16:54] Voice 17: nothing further than on section 9.2 um

[3:17:03] Voice 17: In which case, we can move on to Section 10, Correspondence.

[3:17:07] Voice 17: We have four pieces of correspondence here.

[3:17:09] Voice 17: Is there any desire to pull any of those out for discussion or action?

[3:17:17] Voice 18: Trustee Allen,

[3:17:28] Voice 15: you're muted, sir.

[3:17:31] Trustee Allen: It's not really a discussion, but the letter from Dean Ellis regarding ACFA 1A,

[3:17:38] Trustee Allen: he's actually raised some interesting points, but we're not able to discuss it.

[3:17:42] Trustee Allen: but I wouldn't mind some staff comment on it

[3:17:47] Trustee Allen: or refer it to the staff.

[3:17:48] Trustee Allen: It has been an issue disbanded about on the island

[3:17:52] Trustee Allen: and I'm hearing even from water specialists

[3:17:54] Trustee Allen: that the National Fat Whaling Station

[3:17:57] Trustee Allen: has never run out of water.

[3:17:58] Trustee Allen: And so it's all very confusing

[3:18:02] Trustee Allen: where we are at with our water.

[3:18:05] Trustee Allen: And so maybe I'd just like to hear from staff

[3:18:08] Trustee Allen: whether it's worthy to look into this more deeply.

[3:18:14] Trustee Allen: And then also the letter from the Demini Local Trust Committee, as well as the letter from

[3:18:23] Trustee Allen: Party in the Home regarding a meeting with the Minister of Transportation, Rob Fleming.

[3:18:30] Trustee Allen: So I would like to discuss that, and I think Trustee Scott wanted to discuss the farm plan

[3:18:35] Trustee Allen: or something very recollect.

[3:18:37] Trustee Allen: So a little bit of discussion.

[3:18:39] Voice 16: Okay, so let's just go through them one at a time then.

[3:18:43] Voice 16: so

[3:18:43] Voice 17: is there anything on 10.1 any discussion on that one sorry

[3:18:53] Trustee Allen: 10.1 is i don't have my

[3:18:56] Voice 17: oh sorry uh that is the letter regarding hornby island agricultural association what what page

[3:19:02] Voice 18: is that please uh page 68. so

[3:19:26] Trustee Allen: grant you had uh added this letter to the agenda no

[3:19:34] Voice 3: i didn't i

[3:19:34] Voice 3: didn't actually um all i requested was some information on what denman was doing that was all

[3:19:41] Voice 3: oh i

[3:19:41] Voice 3: didn't request to be on the agenda here this is from somewhere else okay

[3:19:47] Voice 17: so let's move on to

[3:19:49] Voice 17: uh the letter on africa aquifer 1a welling station bay bay on page 69 then

[3:19:58] Voice 17: then um trustee allen he wanted to

[3:20:02] Voice 16: discuss well

[3:20:04] Trustee Allen: not really discuss but i i wouldn't mind this

[3:20:06] Trustee Allen: being uh given to staff to look at but i know i believe it's kind of huge but i don't want to

[3:20:14] Trustee Allen: forget about it either so i'm not sure how we can um address this because there are some there are

[3:20:21] Trustee Allen: some interesting points raised and um it's a conversation it's all over the place in hornby

[3:20:26] Trustee Allen: regarding our water and even you know a vacation rental versus a regular household with you know

[3:20:34] Trustee Allen: so many people and also i'm hearing that they haven't run out of water in that area so it's uh

[3:20:42] Trustee Allen: i wouldn't mind hearing from planner zupanek about where we can how we can address this

[3:20:48] Trustee Allen: through

[3:20:52] Voice 11: the chair this is currently an action item in your project charter for the official

[3:20:56] Voice 11: community plan land use bylaw review so i would be drafting bylaws to proceed with the original

[3:21:04] Voice 11: direction from the local trust committee to include these parcels in the aquifer designation

[3:21:14] Voice 11: if your direction is changing then this is the time to do that otherwise we'll be drafting bylaws

[3:21:19] Voice 11: with that original intent no

[3:21:23] Trustee Allen: i was just under the assumption that it was just regarding galleon

[3:21:26] Trustee Allen: beach and uh sandpiper not so it's all the aquifer the like okay so this isn't there as well

[3:21:34] Voice 11: so

[3:21:35] Trustee Allen: let me let

[3:21:36] Voice 11: me share the screen again to make sure that the wording is

[3:21:41] Voice 11: clear so i just want to make sure that this is what my direction is is to take all the small lots

[3:21:57] Voice 11: in this area and include them in the heavily developed aquifer designation does that match

[3:22:04] Voice 11: your expectations no

[3:22:09] Trustee Allen: not really because it's basically this letter's questioning an already

[3:22:16] Trustee Allen: heavily developed aquifer zone and um so i'm not sure whether this is that's actually captured

[3:22:23] Trustee Allen: unless we can look at the whole island instead of just lots so just particularly neighborhoods

[3:22:34] Trustee Allen: is that a major or can we just wait till we get to that project charter stage and then

[3:22:39] Trustee Allen: i mean the

[3:22:41] Voice 17: next stage if

[3:22:42] Trustee Allen: i

[3:22:45] Voice 17: might interject um i don't have i don't feel i have sufficient

[3:22:50] Voice 17: information to delve into this more deeply today uh based on the contents of this letter i would

[3:22:57] Voice 17: i would want some uh if we're going to make any changes to the charter i'd want some analysis and

[3:23:03] Voice 17: perhaps some science or or

[3:23:06] Voice 8: some

[3:23:07] Voice 17: some data rather than uh basing a change on on on a a single letter

[3:23:13] Voice 17: um trustee scott is

[3:23:16] Voice 3: this not a provincial designation is this a designation we have any

[3:23:22] Voice 3: authority over is this one that the province placed um

[3:23:29] Voice 16: the aquifer designation as

[3:23:33] Voice 17: as in the

[3:23:35] Voice 17: The screen share that Planner Zupanek just showed, that's a local designation, I believe.

[3:23:41] Voice 17: Is that correct?

[3:23:42] Voice 11: It was based, the original was based on provincial designations.

[3:23:46] Voice 11: The local trust committee directed staff to include another geographic area of the island into that designation.

[3:23:53] Voice 11: And I'm not sure what the basis of that direction was or what information formed that original decision.

[3:24:01] Voice 11: But that's been in there.

[3:24:02] Voice 11: uh i thought

[3:24:04] Voice 17: that was an apc recommendation but i i may i don't have it right in front of me so

[3:24:08] Voice 17: i can't uh i can't swear by that trustee allen um

[3:24:15] Trustee Allen: yeah it was an apc recommendation i'm thinking

[3:24:18] Trustee Allen: maybe this is a bit conversation and maybe perhaps even that that particular note regarding

[3:24:25] Trustee Allen: galleon and soundpipe that perhaps we should remove that because it's as you said it does

[3:24:31] Trustee Allen: require a lot more data and not remove it entirely, but look at it down the road in terms of

[3:24:40] Trustee Allen: it is something that we have to, you know, look at in terms of water usage.

[3:24:52] Trustee Allen: But we're going to require a lot of time to explore this, so perhaps maybe we should just

[3:24:58] Trustee Allen: remove this off the project charter and park it in the FUAL or something in terms of revisiting it.

[3:25:09] Voice 3: isn't this something that was done during what was it called those two studies that

[3:25:14] Voice 3: were done years ago isn't that where the data came from the province i

[3:25:19] Voice 17: i'm afraid i don't

[3:25:21] Voice 17: have the information in front of me so it's it's hard for me to expand on this um i know i i i'm

[3:25:30] Voice 17: glad uh trustee allen you're confirming that this was based on an apc recommendation and i think

[3:25:36] Voice 17: that's where it came from uh when we had i believe it was around in may when this was put into the

[3:25:41] Voice 17: project charter if i'm not mistaken um oh i see our minute taker is wanting a question here go

[3:25:48] Voice 17: ahead catherine oh you're muted i'm afraid i

[3:25:55] Voice 6: have the original recommendation by the apc in front of

[3:25:58] Voice 6: me okay

[3:26:02] Voice 17: uh trustees do

[3:26:03] Voice 17: you want to hear that or i mean i don't know how deep in debate debate we

[3:26:08] Voice 17: want to get into this at this point we're pretty late in the day um it's been on our project

[3:26:15] Voice 17: charter for quite a while but i i'm open to whatever trustees want to do trustee scott is

[3:26:21] Voice 17: your hand still up or did you put it back up

[3:26:24] Voice 3: i'm sorry i just don't

[3:26:26] Voice 3: yeah i don't get the point of

[3:26:29] Voice 3: this i mean it it's the apc dealt with it it's we're looking at it i just don't i don't get it

[3:26:37] Voice 3: but anyway i agree trustee

[3:26:41] Voice 15: alan i

[3:26:44] Trustee Allen: guess i'm working i'm kind of concerned with the

[3:26:49] Trustee Allen: that is that in effect

[3:26:54] Trustee Allen: housing versus

[3:26:55] Trustee Allen: vacation rentals regarding the aquifer

[3:27:00] Trustee Allen: vulnerable areas. So that's sort of where I'm

[3:27:03] Trustee Allen: yeah, that was just sort of something I've been thinking about.

[3:27:09] Trustee Allen: But maybe we just, it is a long day and

[3:27:12] Trustee Allen: we can hopefully revisit this.

[3:27:18] Voice 17: Well, we can certainly revisit this. Well, we don't

[3:27:20] Voice 17: have the draft bylaws in front of us. When we do have the draft

[3:27:23] Voice 17: bylaws in front of us, if there's a

[3:27:26] Voice 17: desire to amend or change at that time um meanwhile i as i would say i i recall this

[3:27:33] Voice 17: coming from the apc recommendations and i believe that's why it's here okay and

[3:27:39] Voice 17: so so for myself

[3:27:40] Voice 17: personally i would just say without some other analysis that i i i'm not ready to to go run

[3:27:48] Voice 17: counter to an apc recommendation that we adopted months ago without sort of a little bit more data

[3:27:55] Voice 17: in front of me handy or having suspense put some eyes on it recently so that's that's my only

[3:28:00] Voice 17: hesitation i

[3:28:01] Voice 18: agree thank you thank you chair

[3:28:06] Voice 13: yeah i would just mention that and i obviously would

[3:28:09] Voice 13: not speak for for the submitter's letter and the intent behind it but uh staff understanding of

[3:28:15] Voice 13: his letters that the concern was raised regarding uh short-term rentals and the requirement for

[3:28:20] Voice 13: short-term rentals within that aquifer so i'm not sure that it's speaking necessarily to the

[3:28:24] Voice 13: inclusion of um anyway i just thought i'd mention that it was my understanding of that letter was

[3:28:32] Voice 13: that it was fairly squarely uh regarding short-term rental um as

[3:28:40] Voice 13: uh as being in that aquifer would require re-inspection okay

[3:28:47] Voice 17: thank you for that all right

[3:28:48] Voice 17: all right trustees are we ready to move on then i know there's a couple more pieces of

[3:28:54] Voice 17: correspondence uh uh here at certainly the next one at 10.3 at page 71 regarding cross island

[3:29:00] Voice 17: traffic and of course we do have the new business item coming up at item 11. so trusty over to you

[3:29:10] Trustee Allen: um well it's part of the new business item so i'll just wait till we get there

[3:29:14] Voice 17: okay fine and um then the last piece of correspondence i didn't hear anyone

[3:29:20] Voice 17: anyone uh express a desire to delve into that one um so let's move on then to section 11 which is

[3:29:29] Voice 17: the new business uh the Denman Island committee the trust committee local trust committee uh with

[3:29:37] Voice 17: Minister of Transportation meeting invitation regarding Cross Island traffic um

[3:29:42] Voice 16: as

[3:29:43] Voice 17: I'm sure

[3:29:45] Voice 17: sure that uh but both trustees know and staff that uh denman's requesting this this uh meeting and

[3:29:53] Voice 17: has invited horn bltc uh to be part of it so trustee

[3:30:02] Trustee Allen: I'm just wondering about the process.

[3:30:03] Trustee Allen: So have they already contacted him and LTC has already contacted the minister

[3:30:07] Trustee Allen: and they've got a date set up?

[3:30:09] Trustee Allen: Is that how it's going to work?

[3:30:09] Trustee Allen: And then they're going to say, how is this worth playing out?

[3:30:14] Trustee Allen: Have they already made a motion and they're waiting for us to say, yes, let's do it?

[3:30:20] Voice 17: I would have to, I believe they wanted to extend the invitation to us

[3:30:26] Voice 17: before they reached out to the minister,

[3:30:28] Voice 17: but i'd have to find those emails to get confirmation on that um i think to me the

[3:30:39] Voice 17: question is is does the hornby ltc want to participate in that meeting if it takes place

[3:30:48] Voice 15: yes well

[3:30:49] Voice 17: i think can

[3:30:50] Voice 3: i certainly go ahead the one thing i don't get from reading this is this a

[3:30:58] Voice 3: hornby issue if it's a cross island denman issue i mean i sat on the ferry advisory committee

[3:31:07] Voice 3: and heard all of you know the problems of and i can i certainly understand from

[3:31:14] Voice 3: denman's point of view but i'm not exactly sure uh this kind of meeting is just the

[3:31:20] Voice 3: this is dealt with by the ferry advisory committee so i don't see how this how we would play a role

[3:31:26] Voice 3: in this well

[3:31:29] Voice 17: my perspective on that is that um this would be a meeting of elected uh elected

[3:31:36] Voice 17: officials from denman and hornby meeting with a minister uh there's certainly over the years

[3:31:42] Voice 17: there's been a lot of different suggestions and talk about uh one of the one of the suggestions

[3:31:50] Voice 17: is a direct ferry route to Hornby from Vancouver Island.

[3:31:56] Voice 17: Certainly, Denman has issues about the traffic

[3:32:01] Voice 17: that crosses Denman on its way to and from Hornby.

[3:32:04] Voice 17: But Hornby Islanders also experience, I'm sure,

[3:32:09] Voice 17: some issues in their crossing of Denman

[3:32:12] Voice 17: in terms of congestion, traffic congestion

[3:32:15] Voice 17: at certain times of the year.

[3:32:16] Voice 17: um i'm not clear on how strongly supported the notion of a of a direct ferry is but i think uh

[3:32:27] Voice 17: i think it never hurts to to have um hornby represented and if there's a discussion around

[3:32:35] Voice 17: these issues hornby's hornby's uh representatives uh we're being invited i think it's a good idea

[3:32:41] Voice 17: to attend i think

[3:32:43] Voice 17: we

[3:32:44] Voice 3: should thank them for the invitation and find out when the meeting is and

[3:32:49] Voice 3: say that we we appreciate yeah we appreciate the invitation would like to

[3:32:54] Voice 3: attend with them to meet the minister okay

[3:33:02] Voice 17: and then i guess um we should probably

[3:33:08] Voice 17: pass a resolution to that fact just gonna

[3:33:14] Voice 16: I'm

[3:33:15] Voice 17: gonna scrap paper here

[3:33:17] Voice 16: pause

[3:33:24] Voice 16: for a moment okay

[3:33:55] Voice 17: so I'm just I was just double-checking the chair of Denman

[3:33:59] Voice 17: local trust committee didn't put it into their motion so I move that Hornby

[3:34:13] Voice 17: Hornby Island Local Trust Committee in conjunction

[3:34:20] Voice 17: with Denman Island Local Trust Committee

[3:34:27] Voice 15: invite the Minister of Transportation

[3:34:32] Voice 15: to discuss ongoing

[3:34:36] Voice 17: issues of cross-island ferry traffic

[3:34:39] Voice 17: and road conditions on Denman and Hornby Islands.

[3:34:46] Trustee Allen: Second.

[3:34:50] Voice 17: Trustee Scott, do you have a comment or are you seconding?

[3:34:53] Voice 17: or no trustee alan seconding and starting to get late in the day yeah

[3:34:58] Voice 17: is that a comment trustee

[3:35:00] Voice 17: scott or no yeah well

[3:35:03] Voice 3: i'll vote for it if alex thinks so and you think so but i i just it seems

[3:35:09] Voice 3: to me it should be coming not from us jointly if denman is requesting the meeting i really wonder

[3:35:17] Voice 3: going together to see the minister whether that could just end up not going anywhere but anyway

[3:35:25] Voice 3: Anyway, there's

[3:35:27] Voice 17: no guarantee the minister will agree to a meeting.

[3:35:30] Voice 17: So, and if he does, then we can have, we can sit

[3:35:36] Voice 3: down and have a strategy.

[3:35:37] Voice 3: Who's actually going to reach out to Minister Fleming and ask him for a meeting about ferries on Hornby and Denman?

[3:35:45] Voice 3: Who's going to make that request to him?

[3:35:47] Voice 17: Well, you know what I'll do is if we pass this motion, I will get in touch with Vice Chair Maude.

[3:35:56] Voice 17: and he has a good understanding of what the denman discussion was i i didn't get deep

[3:36:02] Voice 17: into the discussion just just the invitation um so i'll sit down with uh with uh vice chair

[3:36:10] Voice 17: maude we'll have a we'll have a little talk about this and then we will get back to both

[3:36:15] Voice 17: ltcs i think would be the way to do it and then um we'll go from there does that sound all right

[3:36:21] Voice 3: sounds great do we need a motion uh

[3:36:24] Voice 17: i made a motion

[3:36:26] Voice 17: alex alex seconded it i could check in

[3:36:29] Voice 17: with uh our minute taker make sure she got it hello

[3:36:34] Voice 6: chair peterson yes at the hornby island

[3:36:36] Voice 6: local trust committee in conjunction with the denman island local trust committee invite the

[3:36:42] Voice 6: minister of transportation to discuss ongoing issues of cross island ferry traffic and road

[3:36:49] Voice 6: road conditions on Denman and Hornby Islands?

[3:36:53] Voice 17: Excellent, okay, I think that'll do it.

[3:36:56] Voice 17: And we'll, as I say, I'll liaise with the chair mod

[3:37:01] Voice 17: and we'll go from there.

[3:37:03] Voice 17: So I'll call the question all in favor.

[3:37:05] Voice 17: And that carries, excellent.

[3:37:13] Voice 17: So now we're on to the report section.

[3:37:18] Voice 17: We have the approval of the Hornby Island

[3:37:22] Voice 17: local trust committee section of the annual report

[3:37:25] Voice 17: on page 84 that is a request for decision um so the yearly report and it's coming to us from trust

[3:37:37] Voice 17: area services i don't know that there's necessarily anyone from staff um speaking to the report but if

[3:37:45] Voice 17: there's any questions let's have them

[3:37:49] Voice 3: otherwise

[3:37:50] Voice 17: i'll entertain a motion i'm entertaining the

[3:37:54] Voice 3: motion tim i've read it i don't see anything inter-defensive to us so i'd like to make that

[3:38:00] Voice 16: okay um

[3:38:02] Voice 3: yeah hold on let me try to get page 84.

[3:38:08] Voice 3: hold on a second i got two computers going here

[3:38:16] Voice 3: and i'm confused enough with one let alone with two i'll

[3:38:22] Voice 8: read it okay i

[3:38:30] Trustee Allen: can do it

[3:38:30] Voice 3: okay yeah it's

[3:38:32] Voice 3: It's right on the top there that the Hornby Highland LTC approves attached text for inclusion in the 23-24 annual report for the approval by Trust Council's submission to the Minister of Municipal Affairs.

[3:38:46] Voice 17: Second.

[3:38:48] Voice 17: Moved and seconded.

[3:38:49] Voice 17: Any further discussion?

[3:38:51] Voice 17: Not seeing any, I'll call the question all in favor.

[3:38:56] Voice 17: And that carries.

[3:38:58] Voice 17: So

[3:39:01] Voice 16: that moves us on to the,

[3:39:05] Voice 17: we have no trust conservancy report.

[3:39:09] Voice 17: We have an applications report dated April 19th.

[3:39:15] Voice 17: Just check in with staff if there's anything to highlight there or any questions from trustees.

[3:39:21] Voice 3: What

[3:39:22] Voice 17: page are you on there, Tim?

[3:39:25] Voice 15: Pardon me, that's page 87.

[3:39:28] Voice 15: It's

[3:39:41] Voice 17: just applications that are in process at this point, so if

[3:39:46] Voice 17: there's no questions

[3:39:48] Voice 17: about that and nothing highlighted by staff, we can just accept that and move on.

[3:39:58] Voice 17: Next on page 89, we have the Trustee and Local Expense Report, dated February, generally

[3:40:07] Voice 17: fairly pro forma.

[3:40:08] Voice 17: On page 90, we have the Adopted Policies and Standing Resolutions report.

[3:40:18] Voice 17: Anything on that?

[3:40:20] Voice 17: Again, this is nothing new.

[3:40:25] Voice 17: Okay.

[3:40:27] Voice 17: 12.6, First Nations Relationship Building.

[3:40:31] Voice 17: And I wonder if there's anything from staff on that,

[3:40:34] Voice 17: or has this just been subsumed into our larger project?

[3:40:44] Voice 17: I'm seeing a nodding of the head from Planner Cox.

[3:40:48] Voice 17: yeah

[3:40:48] Voice 13: yes sorry uh sorry thanks cherry i um i won't speak up for i plan to pronounce on this

[3:40:55] Voice 13: but it was yeah included in that report and also um the update on the heritage register

[3:41:01] Voice 13: report in terms of that whole thing so the that that process is taking place through that major

[3:41:07] Voice 13: project yes sure

[3:41:08] Voice 17: there's nothing nothing separate nothing specific okay okay

[3:41:12] Voice 17: excellent uh all right

[3:41:16] Voice 17: then uh uh anything from trustees or staff on the local trust committee web page nope okay and to

[3:41:29] Voice 17: our work program we have the active projects report uh dated april 19th page 95 anything there

[3:41:38] Voice 17: we know what the active projects are we spent some time with them today

[3:41:42] Voice 17: and the future projects report on page 96 questions

[3:41:49] Voice 16: or thoughts about that okay i'm not

[3:42:00] Voice 17: seeing any um and that means that our uh next meeting is scheduled for uh friday june 14th

[3:42:09] Voice 17: uh at 11 30 a.m at room to grow right there on beautiful hornby island um and i think we're going

[3:42:23] Voice 17: to reach adjournment almost an hour uh ahead of what was scheduled which is almost amazing because

[3:42:31] Voice 17: as we have 4.20 scheduled as our adjournment day today,

[3:42:36] Voice 17: or adjournment time today.

[3:42:37] Voice 17: And so if there's nothing further,

[3:42:39] Voice 17: I will call for adjournment.

[3:42:44] Voice 3: Adjourned, will we adjourn the meeting?

[3:42:48] Voice 3: No,

[3:42:48] Voice 17: we should go on forever.

[3:42:50] Voice 17: So I just want to thank all the members of the public

[3:42:53] Voice 17: and staff today and trustees.

[3:42:57] Voice 17: And thank you for all the hard work today.

[3:43:00] Voice 17: I think we made some good progress

[3:43:02] Voice 17: us and uh really appreciate it all and uh we will i'm sure we'll be in touch around those

[3:43:11] Voice 17: special meeting dates uh in the not too distant future thanks very much everyone thank you

[3:43:20] Voice 17: have a great day and thanks katherine you always do such a great job for us thank you

[3:43:27] Voice 18: thanks lisa i'll

[3:43:30] Voice 17: have to update my uh my notes so that i don't say someone else's name instead

[3:43:36] Voice 17: set of yours. Thanks. Have a good day.

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Minutes 
April 26, 2024 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
April 26, 2024 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Ian Cox, Planner 2 
 Lisa Millard, Meeting Administrator 
 Katherine Vogt, Recorder 
  
Others Present: There were approximately thirty-one (31) members of the public in 
attendance. 
 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 11:41 a.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. He introduced himself, trustees, staff, 
recorder, and members of the public; and noted that the meeting was being livestreamed and 
recorded. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Allen reported on the following: 
 Regret for being over-committed and having to step down from the Regional 
Planning Committee despite enjoying it; but will remain as Vice-Chair of the Trust 
Programs Committee. 
 
Trustee Scott reported on the following: 
 At the last Hornby Local Trust Committee (LTC) meeting, I mistakenly negated the 
significance of the Temporary Use Permit, which is a foundation to all the other 

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Hornby Island ADOPTED 2 
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April 26, 2024 
Advisory planning Commission recommendations; so, to correct this, a Resolution 
Without Meeting (RWM) was called, and a motion was made to correct the previous 
incorrect motion, rather than wait two months for the next regular meeting which 
would have stalled the process. 
3.2 Chair's Report 
Chair Peterson reported on the following: 
 The hiring committee for a new Islands Trust Chief Administrative Officer (CAO) will 
be contracting with an executive search firm shortly; and may need to hire an 
interim CAO, internally or externally for a term of 3 to 4 months, if a new CAO is not 
found before the current CAO retires. 
 The first upcoming Islands Trust Committee of the Whole meeting in May 2024, 
consisting of deliberative discussions without decision making, will focus on the 
Islands Trust Policy Statement Review Project. 
 Upcoming April 29, 2024 meeting in Victoria to speak with senior staff of the 
Ministry of Transportation and Infrastructure (MOTI) to revive the longstanding 
agreement since 1996 for an interagency taskforce to be created for the purpose of 
regular communications. 
3.3 Electoral Area Director's Report 
None 
4. PUBLIC COMMENTS 
Chair Peterson, for purposes of clarity, advised members of the public on the following: 
 The Hornby LTC would be considering, at the current meeting, the endorsement of a revised 
Public Charter for the Hornby Island Official Community Plan (OCP) and Land Use Bylaw 
(LUB) Review as contained on page 67 of the current agenda package; however, this process 
is a long, ongoing one involving numerous readings, referrals, a community information 
meeting, a public hearing, and ministerial approval, the last of which might occur in the 
winter of 2024/2025 at the earliest. 
 The recent resolution made at the Resolution Without Meeting (RWM) was made so that 
staff did not waste time on tenuous bylaws. 
 Trust Council Meetings Procedures Guidelines Section 2.1; Sections 13.2.; 13.3; and 13.4 and 
Sections 26.2; 26.3; and 26.4; provide the authority for RWMs.  
 RWMs do not allow discussion: a trustee proposes a resolution and forwards it to staff who 
forward it to the Chair who considers it for proceeding to a vote. RWMs are used for 
resolutions that are non-controversial between trustees because, if discussion is required, 
the regular meeting process must prevail. 
 RWMs cannot be used to conduct second or third readings of a bylaw. 
 The Comox Valley Regional District (CVRD) has agreed to fund a feasibility study for business 
licensing of short-term vacation rentals (STVR)s on Hornby; however, the study may not take 
place and its outcome is uncertain. Business Licensing would be in addition to relevant 

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Hornby Island ADOPTED 3 
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April 26, 2024 
zoning permissions or Temporary Use Permits; they cannot override existing OCP and LUB 
land use permissions. 
 TUPs, as a means of permitting STVRs, can be capped through the LTC declining to consider 
new applications. 
 Draft Official Community Plan (OCP) and Land Use Bylaw (LUB) should be received by the 
LTC from staff this summer, followed by further public input.  
 
Chair Peterson further clarified that Special Meetings of the LTC, in contrast to regular LTC 
meetings, are called for topic specific reasons; so, agenda items such as delegations and public 
comments are excluded. 
 
Members of the public asked or spoke on the following: 
 Speaking for 51 long-term residents on Hornby Island who co-signed a recent letter to the 
LTC expressing support for the LTC supporting the Advisory Planning Commission 
recommendations of March 2022 for TUPs and other measures to regulate tourism. 
 Hornby has had the most lenient regulations on STVRs in the entire Trust Area. STVR 
operators have been very vocal but do not speak for all Hornby residents. Community values 
other than profit need to be upheld.  
 Is anyone aware of a draft Project Charter dated January 2017 regarding home shares on 
Hornby Island? 
o The Chair acknowledged severe audio issues with the internet connection of the 
member of the public. 
o A trustee noted that a plug in or attachment to the computer may be causing the 
crackling audio issue. 
o A trustee invited the member of the public to contact trustees directly. 
 Speaking as a member of the board of the Hornby Island Short Terms Rentals Association, 
(HISTRA) supports the intent and direction of the proposed new Project Charter, but 
requests that the phrase “prohibiting vacation rentals as an outright permitted use in 
residential zones” be rewritten with a more positive tone. Also, can the application and 
approval of TUPs be added to the timeline of the Project Charter? Also, can staff provide 
clarity on the upcoming June 2024 meeting at which the first draft bylaws are slated to be 
reviewed? Also, can the LTC provide a definition of short-term as “less than 30 days” so that 
workforce housing on Hornby is not jeopardized by the provincial definition of less than 90 
days being applied by default? 
 The clarification on RWMs was welcome given that it had created some consternation. Also, 
how many are on the APC and how are they selected because we need a variety of views so 
that the whole island is served? Also, I support HISTRA. 
o The Chair responded that members were appointed by the LTC after a call for 
expressions of interest. 
o A planner responded that there were six APC members currently. 
5. DELEGATIONS 

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Local Trust Committee Minutes 
April 26, 2024 
5.1 Hornby Island Community Economic Enhancement Corporation regarding Worker 
Housing Crown Land Application 
Ross Birchall, Managing Partner of Wellesley Consulting Group (WCG) headquartered in 
Victoria, provided the following update on various housing initiatives of the Hornby 
Island Community Economic Enhancement Corporation (HICEEC). 
1. Rural Economic Diversification Infrastructure Program (REDIP) Grant Application 
Update 
 The REDIP application was successful and HICEEC was recently granted 
$100,000.00 for project costs, such as feasibility studies and business planning, 
for safe affordable housing on Hornby. Thank you to the Local Trust Committee 
(LTC) for their letter of support, to Islands Trust staff, and to others who 
contributed to this successful outcome.  
2. BC Builds Program Update 
 BC Builds is a new housing program delivered by BC Housing to speed the 
development of new homes for middle-income working people in BC including 
in rural communities. 
 Lisa Helps, the Executive Lead for BC Builds Project Origination, is working with 
HICEEC toward Hornby Island being a Partner Community; and exploring funding 
and investment opportunities. 
3. Crown Land Use Application Update 
 WCG is advising the HICEEC board on the preparation of a formal Crown land 
use application to the provincial government and is seeking help from the LTC 
for an amendment to Land Use Bylaw (LUB) 150 Public Use (PU) (a) section to 
allow for additional permitted uses so that housing might be permitted on this 
Crown land in the future. 
o Planner Cox asked if the request to the LTC was to sponsor a rezoning 
application. 
o Ross Birchall responded that the intent was for the language in the bylaw to 
be less restrictive for a possible future housing application.  
o The Chair requested further clarification from WCG on the specifics of the 
rezoning request. 
 HICEEC is also exploring possibilities for private landowner and developer 
options for affordable housing. 
 Acknowledgement of the commitment of various Hornby organizations to the 
establishment of local affordable housing. 
 
Trustees asked or noted the following: 
 Is the HICEEC proposal going to be fraught with the same sort of continual 
delays and cost increases as Beulah Creek? 
 Ross Birchall responded that the federal and provincial political momentum 
for housing has shifted towards housing; but that the increased funding 

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Hornby Island ADOPTED 5 
Local Trust Committee Minutes 
April 26, 2024 
mechanisms available must be accessed through the heavy lifting and 
collaborating of local community groups. 
 There is trustee support for this housing initiative, and there seems to be 
Advisory planning Commission (APC) support.  
 
Chair Peterson thanked Ross Birchall for his presentation and acknowledged the 
progress made. 
6. MINUTES 
6.1 Local Trust Committee Minutes dated February 2, 2024 - for adoption 
By general consent the Local Trust committee meeting minutes of February 2, 2024 
were adopted as presented. 
6.2 Local Trust Committee Special Meeting Minutes dated March 22, 2024 - for adoption 
By general consent the Local Trust committee special meeting minutes of March 22, 
2024 were adopted as presented. 
6.3 Section 26 Resolutions-without-meeting Report dated April 19, 2024 
Received for information. 
6.4 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated April 19, 2024 
Received for information. 
7.2 A1 Zone Agri-Tourism Accommodation Use - Staff Verbal Update 
Planner Cox noted the following regarding A1 zone agri-tourism accommodation: 
 The newly formed Hornby Island Agricultural Association (HIAA) previously 
requested that such accommodations be allowed.  
 Bylaw Enforcement has advised staff that such accommodation use is not currently 
permitted. 
 The Local Trust Committee (LTC) could initiate a minor project to review this issue. 
 The LTC could consider a broader view of agricultural regulation such as the 
Denman Island Farm Plan, which is a major project spanning several years. 
 The LTC could include this issue in the current Official Community Plan (OCP)/Land 
Use Bylaw (LUB) Review Project in the same way that backyard chickens and cistern 
issues have been included. 
 Consideration of limiting the number or type of agri-tourism accommodation units 
adds further complexity. Currently, 10 units are permitted. 
 The LTC could direct non-enforcement of the use through standing resolution. 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 6 
Local Trust Committee Minutes 
April 26, 2024 
HO-LTC-2024-007 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee refer accommodation use in all 
agricultural zones and further agricultural tourism regulations to the Advisory 
Planning Commission. 
CARRIED 
 
7.3 Childcare Budget at Local Trust Committee Meetings - Staff Verbal Update 
Planner Cox noted that recent discussion with the Regional Planning Manager clarified 
that childcare at Local Trust Committee meetings is a matter for the Trust Council 
Executive Committee given current lack of policy direction, and the issues of insurance 
and selection of childcare providers. 
Trustees discussed that an informal survey to gauge potential interest and numbers 
would be helpful going forward. 
7.4 Advisory Planning Commission Member Terms and Appointments - Staff Verbal 
Update 
Planner Cox noted that the current Advisory Planning Commission (APC) term was 
ending on May 6, 2024 and that the planning team assistant would be sending notes out 
thanking members for their service and asking if they would like to serve another term, 
as well as canvassing the community for other expressions of interest; and that up to 
seven (7) APC members could be appointed for a two (2) year term.  
 
Trustees considered that APC continuity was important for the current ongoing projects; 
and that a mix of new and current members would be welcome. 
 
Planner Zupanec confirmed that APC members could serve a second term for reasons of 
continuity. 
8. APPLICATIONS AND REFERRALS 
8.1 HO-DP-2023.2 (Ford's Cove) - Staff Report 
Planner Cox presented the staff report that recommends that trustees approve the 
Ford’s Cove development permit for renovations to the rooves and exterior cladding of 
six (6) guest cabins and a washroom at the site, with no additions to the footprints of 
the existing buildings. 
HO-LTC-2024-008 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee approve issuance of HO-DP-2023.2. 
CARRIED 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 7 
Local Trust Committee Minutes 
April 26, 2024 
8.2 Rogers Cell Tower - Staff Verbal Update 
Planner Cox updated trustees with the following information regarding the Rogers cell 
tower proposal: 
Staff met recently with representatives from Innovation Science and Economic 
Development Canada (ISED), and a representative from Provincial Crown Lands, which 
clarified that the Rogers proposal was unusual in involving three levels of jurisdiction; 
and that the Province has ultimate land use authority over the Crown land, but that they 
generally do not go against local government zoning regulations. The role of ISED is to 
manage the process. The LTC should expect a referral from Crown Lands by summer, at 
which time the LTC could concur or not concur; and the LTC could provide further 
comment on the referral through the Chair. Staff is expecting further public feedback 
from Rogers.  
o A trustee asked if ISED could overrule the Province for national security purposes. 
o Planner Cox responded no, that ISED was more an intermediary to intervene on 
impasses of the public engagement process.  
o A trustee asked how Rogers’ application might conflict with the upcoming Crown 
land application from the Hornby Island Community Economic Enhancement 
Corporation (HICEEC). 
o Planner Cox responded that both Crown land reviews would be technical analyses 
based on current permitted land uses in the bylaw and that the HICEEC request 
involves a land use bylaw amendment and may or may not also involve an Official 
Community Plan (OCP) bylaw amendment. 
o Karen Ross explained that the HICEEC request was hoping for a bylaw change but 
that a resolution by the LTC of their strong intention to endorse the Crown land 
housing use proposal of HICEEC would be welcome. 
o Trustees noted their previous strong support for the HICEEC Crown land housing 
proposal. 
 
Planner Cox advised that Crown land referral deadlines can be last minute or up to thirty 
(30) days, though staff can request extensions. 
 
By general consent the meeting was recessed at 1:29 pm and reconvened at 2:00 pm. 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Minor Project: Heritage Register - Staff Report 
Planner Cox presented the staff report on the Heritage Register that recommends that 
trustees endorse a revised Project Charter that removes the First Nations engagement 
portion because First Nations engagement over the next year is already built into the 
Official Community Plan/ Land Use Bylaw Review Major Project.  
 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 8 
Local Trust Committee Minutes 
April 26, 2024 
HO-LTC-2024-009 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee endorse the revised Community Heritage 
Register Project Charter version 2.0, dated April 26, 2024, reflecting a revised work 
program, timeline, and budget. 
CARRIED 
 
9.2 Major Project: Hornby Island Official Community Plan and Land Use Bylaw Review - 
Staff Report 
Planner Zupanec presented the staff report that recommends that trustees endorse the 
revised Official Community Plan (OCP)/Land Use Bylaw (LUB) Review Project Charter 
2.3; and, that trustees schedule a special meeting in July 2024 to consider draft OCP and 
LUB bylaw amendments regarding housing and vacation rental regulations. 
Trustees discussed Advisory Planning Commission (APC) Recommendations and the 
extent of their inclusion in the current Project Charter. 
o Planner Zupanec advised that the in-scope column of the current Project Charter 
contains the APC recommendations that have been previously formally endorsed by 
trustees; and acknowledged that some recommendations may have been missed; 
and that the scope of the Project Charter could be expanded or contracted at a 
future time. 
o Planner Zupanec advised that it would be presumptuous of the local trust 
committee to consider future Temporary Use Permit applications before a bylaw is 
adopted, which conceivably may be no sooner than spring 2025, and may be much 
later because ministerial approval may take up to a year. 
o First Nations responses to the initial draft OCP/LUB bylaws would necessitate a new 
round of amendment discussions. 
 
Chair Peterson noted that members of the public had noted a lack of clarity in the 
Hornby definition of short term, regarding vacation rentals. 
 
HO-LTC-2024-010 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee endorse the revised Project Charter v. 2.3, 
dated April 26, 2024 to reflect the revised in-scope topics, timeline, deliverables and 
budget of the Official Community Plan and Land Use Bylaw Review project. 
CARRIED 
 
HO-LTC-2024-011 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to schedule a special 
meeting in July 2024 for the Local Trust Committee to review and consider the draft 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 9 
Local Trust Committee Minutes 
April 26, 2024 
Official Community Plan and Land Use Bylaw amendments pertaining to housing and 
vacation rental regulations 
CARRIED 
 
HO-LTC-2024-012 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to reach out to the present 
Advisory Planning Commission members to see if they are interested in staying on; and 
to publicize to potential new members, interest in the Advisory Planning Commission. 
CARRIED 
 
HO-LTC-2024-013 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee schedule a Special Meeting in May to 
discuss future usage of the parcel of Crown Land in the Public Use Zone, given the new 
information received that the land use authority is under three jurisdictions, in order to 
1. Respond in a timely manner when we receive referral from the province on the 
Rogers Cell Tower proposal,  
2. Respond to the Hornby Island Community Economic Enhancement Corporation 
(HICEEC) and the local Housing Society's request to amend the bylaws governing the 
Public Use Zone given for much needed affordable housing based on the needs of the 
community, and 
3. To discuss additional permitted uses in the Public Use Zone. 
CARRIED 
 
10. CORRESPONDENCE 
10.1 Email dated February 2, 2024 from K. Dewinetz regarding Hornby Island Agricultural 
Association 
Received for information. 
10.2 Letter dated March 15, 2024 from D. Ellis regarding Restrictions in Aquifer 1A (Whaling 
Station Bay Aquifer) 
Planner Zupanec noted that it was an in-scope item in the Official Community Plan 
(OCP)/ Land Use Bylaw Review project to “Designate all small lots in the Galleon and 
Sandpiper area as within the heavily developed aquifer.” 
A trustee expressed concern that there could be unintended consequences to this item 
and that it would need to be revisited. 
10.3 Email dated March 25, 2024 from H. Holm regarding Cross-Island Traffic 
Received for information. 
10.4 Letter dated April 2, 2024 from T. Law regarding Official Community Plan and Land Use 
Bylaw Review Project  

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 10 
Local Trust Committee Minutes 
April 26, 2024 
Received for information. 
11. NEW BUSINESS 
11.1 Denman Local Trust Committee with Minister of Transportation Meeting Invitation 
regarding Cross-Island Traffic 
Chair Peterson noted that the Denman Local Trust Committee (LTC) had requested the 
meeting with the Minister and had invited the Hornby LTC to attend.  
HO-LTC-2024-014 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee in conjunction with the Denman Island 
Local Trust Committee invite the Minister of Transportation to discuss ongoing issues of 
cross-island ferry traffic and road conditions on Denman and Hornby Islands. 
CARRIED 
 
Chair Peterson offered to clarify the invitation process with Vice Chair Maude and report 
back to the Denman and Hornby LTCs. 
12. STAFF REPORTS 
12.1 2023/24 Annual Report - Approval of Hornby Islands Local Trust Committee's Section - 
Request for Decision 
HO-LTC-2024-015 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee approves the attached text for inclusion in 
the 2023/2024 Annual Report for approval by Trust Council and submission to the 
Minister of Municipal Affairs. 
CARRIED 
12.2 Trust Conservancy Report - none 
12.3 Applications Report dated April 19, 2024 
Received for information. 
12.4 Trustee and Local Expense Report dated February, 2024 
Received for information. 
12.5 Adopted Policies and Standing Resolutions 
12.6 First Nations Relationship Building 
Planner Cox noted that First Nations relationship building was taking place through the 
Hornby Island Official Community Plan and Land Use Bylaw Review Project. 
12.7 Local Trust Committee Webpage 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 11 
Local Trust Committee Minutes 
April 26, 2024 
13. WORK PROGRAM 
13.1 Active Projects Report dated April 19, 2024 
Received for information. 
13.2 Future Projects Report dated April 19, 2024 
Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Friday, June 14, 2024 at 11:30 am at Room to 
Grow, 2100 Sollans Road, Hornby Island, BC 
15. ADJOURNMENT 
By general consent the meeting was adjourned at 3:20 p.m. 
 
 
_________________________ 
Timothy Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder