Gambier Island Local Trust Committee regular meeting, April 29, 2024

[0:00:00] Trustee Bernardo (probable): lisa i'll get you to start live streaming and recording just

[0:00:06] Voice 6: setting it up now thank you

[0:00:08] Voice 6: right

[0:00:21] Trustee Bernardo (probable): well very good there's joe perfect timing joe thank

[0:00:25] Voice 6: you

[0:00:28] Trustee Bernardo (probable): okay

[0:00:30] Trustee Stamford: now i feel very underdressed joe

[0:00:33] Voice 8: yeah well i just dashed into the door right now so

[0:00:37] Voice 8: i barely have my wits about me i'm already exhausted so this is your opportunity to

[0:00:42] Voice 8: beat the hell out of me

[0:00:43] Trustee Stamford: oh good yeah I've been practicing no okay

[0:00:49] Trustee Bernardo (probable): we are recording and live

[0:00:52] Trustee Bernardo (probable): streaming we've just started the meeting and so I want to welcome everybody those people

[0:00:58] Trustee Bernardo (probable): watching our recording and the live streaming this evening and also of course recognize

[0:01:06] Trustee Bernardo (probable): Kate Louise Stanford trustee elected on Gambier and Joe Bernardo elected on Keats Island

[0:01:12] Trustee Bernardo (probable): And we have staff with us today, Marlis McCarger and Sonia Zupanek.

[0:01:17] Trustee Bernardo (probable): Thank you for joining us in your evening to help make this meeting happen and advance the agenda of the LTC.

[0:01:25] Trustee Bernardo (probable): I also want to recognize Lisa Millard, who's looking after our technology today and recording minutes, I also assume, or at least transcribing it later from the video that you're recording.

[0:01:37] Trustee Bernardo (probable): And so thank you very much for this new role and joining us here today.

[0:01:41] Trustee Bernardo (probable): I just got to see if there's anybody we have online here from the staff world not seeing

[0:01:49] Trustee Bernardo (probable): anything at the moment so we'll continue on and I see one attendee and that's great and there'll

[0:01:57] Trustee Bernardo (probable): be an opportunity for that attendee to speak to us when we get to the public comment period

[0:02:02] Trustee Bernardo (probable): and I'll reach out again then so welcome everybody so I want to acknowledge of course that we're

[0:02:09] Trustee Bernardo (probable): We're meeting broadly across Coast Salish Territory, all the way up in Alkitsum, I think

[0:02:14] Trustee Bernardo (probable): is how you say it, and that's a Pow Sound way, and apologies for not getting that right

[0:02:19] Trustee Bernardo (probable): if I haven't, but certainly the Squamish Nation's Territory, and here on Phoebe Sound, where

[0:02:24] Trustee Bernardo (probable): I'm elected, is Penelope and Laxon Territory, and it's an honor every day to wake up and

[0:02:31] Trustee Bernardo (probable): work here and be here in this place, which is rich with cultural history.

[0:02:37] Trustee Bernardo (probable): There's stories and things to learn about places and the people that have been here since the big time in Memorial and encourage everybody to take that opportunity to learn about that and particularly learn about some of the significant difficulties that have been

[0:02:56] Trustee Bernardo (probable): that nations have had to live under through colonialism and the Islands Trust is committed to working hard come to understand that and account for that in our work and

[0:03:05] Trustee Bernardo (probable): and through the process, which is commonly called reconciliation. So enjoy the opportunity to be

[0:03:11] Trustee Bernardo (probable): able to be part of that, although enjoy maybe not be the right word, but I'm honored, humbled to be

[0:03:17] Trustee Bernardo (probable): part of that work. So if I'll just provide the microphone to any of the local trustees, if they

[0:03:24] Trustee Bernardo (probable): wish to make any remarks at this time, otherwise we'll adopt the agenda, approve the agenda and

[0:03:29] Trustee Bernardo (probable): continue on okay so then we

[0:03:33] Trustee Bernardo (probable): have an agenda before us so i'm now going to ask uh if there's any

[0:03:37] Trustee Bernardo (probable): amendments to the agenda but it sounds like maybe trustees want to speak now yeah

[0:03:41] Trustee Bernardo (probable): i i very briefly

[0:03:43] Trustee Bernardo (probable): i'd just like to uh take the opportunity to thank everybody for uh being flexible enough to change

[0:03:48] Trustee Bernardo (probable): the meeting schedule on my behalf because of i won't go through all the boring details but

[0:03:53] Trustee Bernardo (probable): my miscalculations but uh we needed to change things in order to accommodate me and uh thank

[0:04:01] Trustee Bernardo (probable): you very much everybody for making yourselves available to do that i appreciate it thank you

[0:04:06] Trustee Bernardo (probable): joe thanks joe okay and

[0:04:08] Trustee Stamford: i just i just want to um thank everybody i'm calling in from

[0:04:13] Trustee Stamford: to altnewick and um i'll cut some okay

[0:04:20] Trustee Bernardo (probable): so we do have an agenda um is there anything to add or

[0:04:23] Trustee Bernardo (probable): to remove from today's agenda?

[0:04:24] Trustee Bernardo (probable): Trustees?

[0:04:26] Trustee Bernardo (probable): No, and staff, we're all good?

[0:04:30] Trustee Bernardo (probable): All right, excellent.

[0:04:31] Trustee Bernardo (probable): So then let's go directly to trustee reports

[0:04:34] Trustee Bernardo (probable): and who would like to go first today?

[0:04:39] Trustee Bernardo (probable): Trustee Stamford could go first

[0:04:41] Trustee Bernardo (probable): because I've got nothing to report.

[0:04:42] Trustee Bernardo (probable): Okay.

[0:04:45] Trustee Stamford: Thank you, Chair.

[0:04:49] Trustee Stamford: We haven't had a meeting for a few months,

[0:04:51] Trustee Stamford: so I'm not going to go into the gory details

[0:04:54] Trustee Stamford: of all the things that i've been attending but um i enjoyed our trust council meeting um

[0:05:01] Trustee Stamford: the weekend of march or the week of march 12th in nanaimo um we passed our budget it was it was a

[0:05:09] Trustee Stamford: good meeting um i felt like we um did well i think through those few days um i attended the

[0:05:19] Trustee Stamford: the House Uncommuted Forum on April 12th.

[0:05:21] Trustee Stamford: A lot of that has to do with marine.

[0:05:24] Trustee Stamford: It's quite a lot of dense information that we receive

[0:05:28] Trustee Stamford: at the House Uncommuted Forum.

[0:05:30] Trustee Stamford: We also said goodbye to two MLAs

[0:05:32] Trustee Stamford: who are no longer running again.

[0:05:35] Trustee Stamford: MLA Jordan Sturdy for Sea to Sky,

[0:05:39] Trustee Stamford: and then also MLA Nicholas Simons for the,

[0:05:43] Trustee Stamford: our area, which is Sunshine Coast.

[0:05:46] Trustee Stamford: coast

[0:05:46] Voice 6: um

[0:05:47] Trustee Stamford: I also that same day I attended uh the association of Vancouver Island community

[0:05:56] Trustee Stamford: and coastal community uh association and I was there with chair Luckham um I was there as a

[0:06:05] Trustee Stamford: member of the Sunshine Coast Regional District but I did speak to a motion that is it does have

[0:06:14] Trustee Stamford: an effect on islands and that was a request to the provincial government that they provide

[0:06:20] Trustee Stamford: financial and strategic support for um important dock structures up and down the coast that are

[0:06:28] Trustee Stamford: being threatened by lack of funding and administrative support so um that was something

[0:06:36] Trustee Stamford: i did as part of the island's trust as well i guess um uh one of the things we've been doing

[0:06:42] Trustee Stamford: over the last few months on the community in the community the gambier island community

[0:06:46] Trustee Stamford: has been working with the rural economic development initiative project

[0:06:52] Trustee Stamford: and i worked with the planners from ubc who came to the island for a day with the community

[0:07:00] Trustee Stamford: we had a great um few hours of working with um the the planners and their students so

[0:07:07] Trustee Stamford: So they're really not only are they knowledgeable, but they're really excited about the direction they're going.

[0:07:13] Trustee Stamford: And you can see this whole generation of new planners coming up and the opportunities they see.

[0:07:20] Trustee Stamford: It was a fascinating process.

[0:07:22] Trustee Stamford: But I've also been editing their information, the reports that they're being collating for the community.

[0:07:32] Trustee Stamford: they're not out yet but as soon as that report is available for the public um i can talk to the

[0:07:38] Trustee Stamford: planners about incorporating that information into how we can use it at the islands trust as well

[0:07:44] Trustee Stamford: so a benefit both ways um uh i think i'm going to leave it at that for my trustee report

[0:07:54] Trustee Stamford: okay

[0:07:57] Trustee Bernardo (probable): very good and joe you've declined i

[0:08:00] Trustee Bernardo (probable): declined okay

[0:08:01] Trustee Bernardo (probable): thank you so then i'll move to

[0:08:03] Trustee Bernardo (probable): Chair's report and don't have a lot to add to what Kate has offered. Certainly, we're preparing for

[0:08:14] Trustee Bernardo (probable): Trust Council on Salt Spring Island in June. There's lots of work ongoing on policy and

[0:08:19] Trustee Bernardo (probable): governance. And I also attended the ABICC in Victoria, and there was lots of really great

[0:08:26] Trustee Bernardo (probable): sessions associated with good governance, civility within our communities and within our boards.

[0:08:35] Trustee Bernardo (probable): And there'll be a report that actually comes out from those that have been engaged in that

[0:08:41] Trustee Bernardo (probable): activity. And I don't know, Kate, if you've been invited to submit something to that reporting.

[0:08:47] Trustee Bernardo (probable): Toby Elliott, the Vice Chair, is coordinating that for us. And any input you have to add to

[0:08:53] Trustee Bernardo (probable): so that would be very kindly received.

[0:08:56] Trustee Bernardo (probable): So has, did Toby reach out to you?

[0:09:02] Trustee Bernardo (probable): Not officially, but

[0:09:03] Trustee Stamford: I had spoken to him about it.

[0:09:05] Trustee Bernardo (probable): Oh, I see, okay, great.

[0:09:06] Trustee Bernardo (probable): So then that's it from me.

[0:09:09] Trustee Bernardo (probable): I'm gonna go to the electoral area director's report.

[0:09:12] Trustee Bernardo (probable): So Director Stanford,

[0:09:15] Trustee Bernardo (probable): do you wanna make any remarks about your engagement?

[0:09:18] Trustee Bernardo (probable): Sure,

[0:09:18] Trustee Stamford: I think I'll stick to a

[0:09:23] Trustee Stamford: pattern that is developing um uh speaking to the docs at avicc uh i also have had the opportunity

[0:09:33] Trustee Stamford: to meet with the president of bc ferries nicholas jiminez spoke to him about new brighton doc and

[0:09:41] Trustee Stamford: the issues that the long-term issues we're experiencing with that um also had an opportunity

[0:09:47] Trustee Stamford: to meet with minister cullen um again regarding new brighton dock and also he was in conjunction

[0:09:53] Trustee Stamford: with water supply issues that we're having on the sunshine coast and uh met with minister

[0:10:01] Trustee Stamford: minister of state dan coulter for um transportation infrastructure uh again about

[0:10:08] Trustee Stamford: roads but not so much on the islands but again about the dock so you can see there

[0:10:13] Trustee Stamford: i'm working on the dock quite a bit um uh what else wednesday um oh on wednesday i'll be

[0:10:24] Trustee Stamford: participating in a community meeting about um hopkins landing which is a dock that's on the

[0:10:32] Trustee Stamford: mainland but islanders use quite a bit it's currently closed and we're looking at a way to

[0:10:38] Trustee Stamford: to renovate it and renew it

[0:10:42] Trustee Stamford: because it needs a lot of work on it.

[0:10:45] Trustee Stamford: So I think I'll just leave it at that.

[0:10:47] Trustee Stamford: You can see where my work has been

[0:10:50] Trustee Stamford: and where my focus has been

[0:10:51] Trustee Stamford: in terms of island interest.

[0:10:54] Trustee Stamford: It's definitely around the docks and infrastructure.

[0:10:57] Trustee Stamford: Thank you.

[0:10:59] Trustee Bernardo (probable): Okay, thank you very much.

[0:11:01] Trustee Bernardo (probable): That's great.

[0:11:03] Trustee Bernardo (probable): So we'll move on through the agenda here.

[0:11:05] Trustee Bernardo (probable): We don't have any delegations declared today.

[0:11:08] Trustee Bernardo (probable): Okay, so that brings us immediately to the public comment period. And I'm just going to look to the participant screen here. And I see we've been joined by another member of the public, past trustee Dan Rogers. And we also have Stephen Hunt here. So I see Dan Rogers' hand raised, and I'd suggest Stephen Hunt, if you can, and you wish to speak to the LTC today, that you would raise your hand digitally on the bottom lower part of the screen.

[0:11:35] Trustee Bernardo (probable): and so at this moment I'll ask Lisa to promote Dan Rogers to speak to us and we'll see what Dan

[0:11:43] Trustee Bernardo (probable): has to offer today. Hello Dan. Hi,

[0:11:49] Voice 7: can you hear me?

[0:11:50] Trustee Bernardo (probable): We can hear you.

[0:11:51] Voice 7: Okay, there doesn't be a

[0:11:54] Voice 7: camera function so you'll just hear my voice. Okay. Anyway, nice to see you all. Nice to see

[0:12:04] Voice 7: all three of you, and of course, Planner McCarter.

[0:12:09] Voice 7: Just one piece of information, and then one thing I'd like to

[0:12:13] Voice 7: comment on in terms of the

[0:12:17] Voice 7: agenda. First, I thought you might be interested to know that

[0:12:20] Voice 7: because it is an Islands Trust Conservancy property

[0:12:25] Voice 7: that the work continues on the Sandy Beach Nature Reserve, and we had

[0:12:29] Voice 7: a very good work party last Saturday in the rain

[0:12:32] Voice 7: with over a dozen people there cleaning up what we found was a very large garbage pile

[0:12:39] Voice 7: and on the nature reserve and also cleaning out invasives and creating a new trail so that's

[0:12:45] Voice 7: that seems to be that's the Keats Island Conservation Society that's working on

[0:12:49] Voice 7: on this on the Isles Trust Conservancy Nature Reserve so that's just a piece of information

[0:12:56] Voice 7: and I want to just comment on the as I have done a number of times on the Keats Island foreshore

[0:13:04] Voice 7: project and I want to simply say this I want to thank you all for all the work on that project

[0:13:13] Voice 7: and particularly the staff I have read the staff report and I want to just urge you to please send

[0:13:20] Voice 7: send this to public hearing. Well, the historical background of the project is interesting and it

[0:13:34] Voice 7: is not complete. The project's been going on for about six years. It started in the last year of

[0:13:42] Voice 7: of my first term, which would have been about 2017

[0:13:46] Voice 7: or early 2018.

[0:13:48] Voice 7: It has probably had more community consultation

[0:13:52] Voice 7: than any application or project that I can remember

[0:13:57] Voice 7: in my eight years as a trustee and as a vice chair

[0:14:00] Voice 7: with the Islands Trust.

[0:14:03] Voice 7: I appreciate there are a couple of issues still outstanding

[0:14:06] Voice 7: and I support the staff report

[0:14:08] Voice 7: and the recommendations there,

[0:14:10] Voice 7: But please, I urge you to get this project to the finish line, at least the public hearing stage, to that stage, to make any final decisions or decisions related to this.

[0:14:23] Voice 7: To be frank, my sense is that as this project, while it felt like it was cutting edge or leading edge six years ago when we started it, I'm quite aware that, for example, on the Sunshine Coast and other jurisdictions, the proposals and the amendments and the work being done on foreshore work is actually becoming more passing what the work is and being proposed in these bylaws.

[0:14:52] Voice 7: and so please I urge you to get it to the public hearing this summer so that's my request to the

[0:15:01] Voice 7: local trust committee. Thank you very much for all of your work and I'll sign off now.

[0:15:10] Trustee Bernardo (probable): Thank you very much Dan for your words and for joining us today and I'll just ask we have a

[0:15:18] Trustee Bernardo (probable): a third person has joined us in the public comment section here, Camila Alveto, and then also Stephen

[0:15:28] Trustee Bernardo (probable): Hunt. And if either of you wish to speak, please raise your hand. I see Stephen Hunt's hand is

[0:15:34] Trustee Bernardo (probable): raised, so we'll promote him to address the LTC, please.

[0:15:39] Voice 3: Okay. Can you hear me? Yes. Oh, good. Oh,

[0:15:42] Voice 3: thank you very much. Yes. Well, I'm the relatively new outstation director for the West Van Yacht

[0:15:47] Voice 3: club um and we are located in uh with an outstation in um center bay on the east side of it

[0:15:54] Voice 3: and i'm here really just to familiarize myself with uh any sort of discussions of the local

[0:16:02] Voice 3: area trust regarding bylaw changes or um process changes related to up in renewal of tenure on

[0:16:11] Voice 3: water lots and we do own our parcel land upland of our marina which is our outstation so that's

[0:16:22] Voice 3: really why I'm here I'm viewing some of the documentation in the package related to the

[0:16:30] Voice 3: consultation with the Squamish First Nation and the draft how sound biosphere dock management plan

[0:16:39] Voice 3: so I'm just that's really our interest in just keeping tabs with what you guys are working on

[0:16:46] Voice 3: so appreciate very much all the hard work and staff and trustees are are undertaking so I'll

[0:16:52] Voice 3: just leave it there well

[0:16:54] Trustee Bernardo (probable): thank you Stephen for joining us today and thank you for your kind words

[0:16:59] Trustee Bernardo (probable): so Camilla Alevato do you wish to address us today oh not seeing a hand come up there

[0:17:10] Trustee Bernardo (probable): I'm going to proceed with the rest of the agenda. Okay, so 6.1 is our next section on page four of

[0:17:24] Trustee Bernardo (probable): the agenda package. That's the minutes of the special meeting of January the 9th are here for

[0:17:30] Trustee Bernardo (probable): adoption. Are there any concerns with the minutes as presented? Nothing? Then I will then take it

[0:17:42] Trustee Bernardo (probable): then that the minutes of the special meeting of january 9th be adopted as presented by general

[0:17:49] Trustee Bernardo (probable): consent and thanks staff for an excellent job on those minutes the next set of minutes is from the

[0:17:57] Trustee Bernardo (probable): regular local trust committee meeting dated january the 29th 2024 they're also here for

[0:18:03] Trustee Bernardo (probable): adoption are there any changes to those minutes kate louise stamford over to you not

[0:18:11] Trustee Stamford: so much a

[0:18:11] Trustee Stamford: change uh chair but um i'm noticing that our minutes are getting more and more detailed

[0:18:17] Trustee Stamford: which i personally like but i also notice there's some potential of um

[0:18:26] Trustee Stamford: there's more potential for misunderstanding and i'm just wondering if this uh greater detailed

[0:18:34] Trustee Stamford: minutes is something that is deliberate or is just growing out of the discussions and work that

[0:18:39] Trustee Stamford: we're doing.

[0:18:42] Trustee Bernardo (probable): I don't have any way to comment on that, it took a more recent set of meeting minutes.

[0:18:49] Trustee Bernardo (probable): I think that the minutes are satisfactory.

[0:18:55] Trustee Bernardo (probable): It's always good to be conscious of where the fine line is between enough information

[0:18:59] Trustee Bernardo (probable): and too much.

[0:19:00] Trustee Bernardo (probable): So

[0:19:01] Trustee Stamford: there's a few things I just kind of had to rethink about, but nothing that I want

[0:19:06] Trustee Stamford: to have changed.

[0:19:07] Trustee Stamford: But I've just noticed they're growing in detail and that sometimes we suddenly abruptly switch back to a very bare bones minutes in order to present a more objective presentation of our meetings.

[0:19:25] Trustee Stamford: But anyway, I like the detail.

[0:19:29] Trustee Bernardo (probable): Did you have any remarks there, Trustee Bernardo, with respect to the detail of the minutes?

[0:19:34] Trustee Bernardo (probable): I do not.

[0:19:35] Trustee Bernardo (probable): Okay. So staff could just obviously be conscious of the fine line between enough detail and too

[0:19:43] Trustee Bernardo (probable): much. And I would leave that to you to continue on. But I think that we're content with how the

[0:19:49] Trustee Bernardo (probable): minutes are coming up. So therefore, if there's no changes to the January 29th meeting minutes,

[0:19:55] Trustee Bernardo (probable): then I'm going to adopt those by general consent as presented also. And thank the staff for good

[0:20:02] Trustee Bernardo (probable): good work there so next item resolution without meeting report those are decisions that were made

[0:20:08] Trustee Bernardo (probable): primarily to change our meeting um um um and uh decisions that are made without having a meeting

[0:20:14] Trustee Bernardo (probable): and that's just the record of them so that everybody's aware of that that's on page 15 of

[0:20:18] Trustee Bernardo (probable): the agenda advisory planning commission minutes we don't have any for this meeting and so this

[0:20:25] Trustee Bernardo (probable): brings us to the follow-up action list business arising from the minutes and i'll just look to

[0:20:31] Trustee Bernardo (probable): the staff briefly is assuming that this is up to date and you don't have any new information to add

[0:20:35] Trustee Bernardo (probable): and then we'll go correct okay so trustees do you have any questions on any of the items

[0:20:40] Trustee Bernardo (probable): on the follow-up action list which starts on page 16 of your agenda nope looks like we want to move

[0:20:50] Trustee Bernardo (probable): along excellent so then uh we'll just receive those for information and no applications and

[0:20:56] Trustee Bernardo (probable): referrals today and uh local trust committee projects is where we end up being next at 9.1

[0:21:04] Trustee Bernardo (probable): page 20 of your agenda Sonia Zuconek thank you for joining us and this is the major project

[0:21:11] Trustee Bernardo (probable): Gambier Island official community plan review project a staff report and I think I said on page

[0:21:17] Trustee Bernardo (probable): 20 get to that and Sonia this is your opportunity to tell us highlights the highlights of this

[0:21:26] Trustee Bernardo (probable): particular report so over to you thank you for the great work that you do for the Islands Trust

[0:21:30] Trustee Bernardo (probable): trust broadly, as well as for GameBear.

[0:21:33] Planner Zupanec (probable): You're welcome.

[0:21:35] Planner Zupanec (probable): Good evening, Local Trust Committee and members of the public who are present or watching

[0:21:41] Planner Zupanec (probable): the recording.

[0:21:42] Planner Zupanec (probable): I'm going to keep my summary brief because the report, I think, is pretty comprehensive

[0:21:47] Planner Zupanec (probable): and self-explanatory, and I'd like to leave as much time as possible for questions and

[0:21:51] Planner Zupanec (probable): discussion.

[0:21:52] Planner Zupanec (probable): I just want to preface and introduce that we have been, staff have been working on this

[0:21:58] Planner Zupanec (probable): for several months on your behalf, specifically to engage Squamish Nation staff

[0:22:04] Planner Zupanec (probable): in the Intergovernmental Rights and Title Department on your official community plan

[0:22:11] Planner Zupanec (probable): and land use bylaw review. Thank you so much for that opportunity and for endorsing this approach

[0:22:16] Planner Zupanec (probable): to reach out to the nation first, to identify and collaborate on the priorities that you've

[0:22:28] Planner Zupanec (probable): identified as well as the priorities that they've identified and for allowing staff to dive into the

[0:22:35] Planner Zupanec (probable): details with them behind the scenes it may feel like but this report today is the first public

[0:22:41] Planner Zupanec (probable): summary of the work that has been conducted over the last several months so moving forward members

[0:22:49] Planner Zupanec (probable): of the public who have been interested in this process and wondering where we're at

[0:22:54] Planner Zupanec (probable): all further updates to the local trust committee are through these agenda packages and staff

[0:22:58] Planner Zupanec (probable): reports to the local trust committee this is the comprehensive piece of the work that will

[0:23:05] Planner Zupanec (probable): be posted to the website following the conclusion of this meeting and any follow-up action items

[0:23:11] Planner Zupanec (probable): will be directed to conduct so that if the local trust committee endorses the receipt of this

[0:23:18] Planner Zupanec (probable): engagement summary. It will be part of the public record moving forward for draft bylaw development

[0:23:26] Planner Zupanec (probable): and consideration. So today's meeting is really to, number one, present these summary findings to you

[0:23:33] Planner Zupanec (probable): to identify some issues, administrative issues that need to be addressed, such as the project

[0:23:39] Planner Zupanec (probable): charter needing to be updated to reflect the direction of the project moving forward.

[0:23:44] Planner Zupanec (probable): we'll discuss your advisory planning commission and some of the logistical challenges there as

[0:23:49] Planner Zupanec (probable): well so that you can provide us with direction on how you'd like to proceed with that and

[0:23:55] Planner Zupanec (probable): as well as some potential looking forward into the fall and winter and identifying how you would

[0:24:02] Planner Zupanec (probable): like to engage with the chief and council for Squamish nation to identify reporting back in

[0:24:09] Planner Zupanec (probable): terms of implementation because there there is a strong interest on the nation's part

[0:24:12] Planner Zupanec (probable): to be apprised of how you will be deciding to implement these recommendations in this project

[0:24:19] Planner Zupanec (probable): or in any other projects related to your Gambier Local Trust area, which encompasses all the

[0:24:26] Planner Zupanec (probable): islands. So with that, I think I'll just verbally summarize the nation's perspective, the staff's

[0:24:34] Planner Zupanec (probable): perspective at the nation on the engagement so far. Before I dive in, that wasn't available to

[0:24:39] Planner Zupanec (probable): us until friday it was just emailed to me so i'll just give you a brief summary of what was

[0:24:46] Planner Zupanec (probable): sent to us um from the nation's staff on so this is just i'm just reading it straight out of the

[0:24:54] Planner Zupanec (probable): email on the referral team's behalf we'd like to state that the gambier island official community

[0:24:59] Planner Zupanec (probable): plan engagement process has been very thorough transparent and communicative there was time

[0:25:05] Planner Zupanec (probable): time spent with individual teams to understand Squamish Nation's concerns with regards to impacts

[0:25:10] Planner Zupanec (probable): and their feedback was registered appropriately. The process was very open and understanding of

[0:25:16] Planner Zupanec (probable): the Nation's processes and comments and we are interested to see how our feedback is incorporated

[0:25:21] Planner Zupanec (probable): into your final strategy and official community plan. Please keep us informed with updates

[0:25:26] Planner Zupanec (probable): as the project stages ahead and advise us that the Nation's input is required in further steps.

[0:25:32] Planner Zupanec (probable): so that's just to give you a sense of how your endorsement of this engagement landed with the

[0:25:41] Planner Zupanec (probable): staff so there are other opportunities to collaborate with them I understand from other

[0:25:47] Planner Zupanec (probable): correspondence with them that they are formalizing their processes with local governments for these

[0:25:52] Planner Zupanec (probable): types of projects whether or not that was a initiative that was parallel to what we were

[0:25:58] Planner Zupanec (probable): doing or whether it's this project has actually helped them formalize that for the next opportunity

[0:26:04] Planner Zupanec (probable): when they're working with local governments i'm not sure but either way i think there is ample

[0:26:10] Planner Zupanec (probable): room to to work more collaboratively together on related projects are there any questions about

[0:26:18] Planner Zupanec (probable): in general terms um the work that was done with the nation before we dive into the details of

[0:26:25] Planner Zupanec (probable): this report not

[0:26:29] Trustee Bernardo (probable): any questions on my part but i do want to commend the staff for um undertaking what

[0:26:34] Trustee Bernardo (probable): was clearly an effective process of engagement that's separate of course from the inevitable

[0:26:39] Trustee Bernardo (probable): debate we're going to have about the details about how we deal with these different recommendations

[0:26:43] Trustee Bernardo (probable): but the fact that such a comprehensive and detailed outcome emerged from those discussions

[0:26:52] Trustee Bernardo (probable): uh you know that that deserves recognition so uh thank you for that uh king louise

[0:27:00] Trustee Stamford: Yeah, in addition to that, I just want to note that at the Houson Community Forum, I met with both the staff manager of the rights and titles, as well as one of the councillors.

[0:27:13] Trustee Stamford: They both took the time to come and talk to me about how appreciative they are of the process to date and the excellent work that Alamstra staff have done just reaching out and the way it's being done.

[0:27:27] Trustee Stamford: So I hope we can keep following through with that, because just a general sense of this process, it's ongoing. This isn't just a one-off. I see this happening throughout all the work we do now, is this style of response and level of work. So thank you. It was noticed.

[0:27:48] Trustee Stamford: noticed so okay

[0:27:53] Trustee Bernardo (probable): very good thank you so i'll just add my own words i am um very grateful and uh and

[0:28:00] Trustee Bernardo (probable): confident in the process today and i want to thank you sonia for that work um it's certainly set the

[0:28:07] Trustee Bernardo (probable): stage for us to make some decisions and and uh undertake this ocb in a in a new way within the

[0:28:13] Trustee Bernardo (probable): Alex Trust and appreciate that good work that you've done thank you so back to you okay thank

[0:28:22] Planner Zupanec (probable): you so we'll dive into the the details which begins with the project charter for those following along

[0:28:33] Planner Zupanec (probable): with this project the project charter is a tool that's critical in terms of the local trust

[0:28:39] Planner Zupanec (probable): committee's stated intent for the objectives of this project what's in scope what's out of scope

[0:28:44] Planner Zupanec (probable): scope, how long it takes, where the budget's coming from. This is like the recipe for staff

[0:28:49] Planner Zupanec (probable): to follow in fine detail. So it needs to be updated. There are suggested annotations in

[0:28:56] Planner Zupanec (probable): the agenda package from staff identified in the track changes and in the comments

[0:29:00] Planner Zupanec (probable): for the local trust committee to consider today. It's very important that I have

[0:29:04] Planner Zupanec (probable): a sense of what direction this project is going in order to implement next steps. So we'll start

[0:29:12] Planner Zupanec (probable): with the project charter, if that's okay.

[0:29:15] Planner Zupanec (probable): There's no, there is a staff recommendation

[0:29:17] Planner Zupanec (probable): in the staff report, of course, for endorsement.

[0:29:20] Planner Zupanec (probable): You can make as many amendments as you'd like this evening

[0:29:23] Planner Zupanec (probable): or ask for additional information.

[0:29:26] Planner Zupanec (probable): But we would like to, this evening,

[0:29:29] Planner Zupanec (probable): have a sense of whether there's dramatic departure

[0:29:31] Planner Zupanec (probable): from these stated objectives

[0:29:34] Planner Zupanec (probable): or any preferences to have additional engagement

[0:29:38] Planner Zupanec (probable): or extra resources secured.

[0:29:40] Planner Zupanec (probable): As you know, there are no major project funds associated with this any longer, so we do need to focus on the bylaw drafting and any other activities as part of this project or research, the funds would need to be secured.

[0:30:00] Planner Zupanec (probable): from a minor project budget. So we're suggesting that once your Keech Shoreline Protection Project

[0:30:05] Planner Zupanec (probable): is completed, you will be able to qualify to access additional minor project funds,

[0:30:09] Planner Zupanec (probable): but not until that public hearing is concluded, which is the bulk of the expense for a minor

[0:30:16] Planner Zupanec (probable): project. So let me just point out a few pieces. It's pretty self-explanatory in terms of the

[0:30:28] Planner Zupanec (probable): changes so maybe it's more important to um open the floor to any questions that you have about

[0:30:34] Planner Zupanec (probable): the first page of the project charter which is really the stated purpose objectives

[0:30:40] Planner Zupanec (probable): deliverables before we look into at the work plan right

[0:30:45] Trustee Bernardo (probable): very good i agree and so i see trustee

[0:30:47] Trustee Bernardo (probable): bernardo has raised his hand yes on the first page on

[0:30:52] Trustee Bernardo (probable): the first page and i've got a the comment i

[0:30:56] Trustee Bernardo (probable): I have one comment on this first page, but before I make the comment about an editing suggestion, it comes from a larger issue I have or question or perspective, which is there's a lot in these recommendations.

[0:31:15] Trustee Bernardo (probable): I mean, that's reflective of just the sheer amount of effort that was put into it between our staff and Squamish Nation.

[0:31:24] Trustee Bernardo (probable): There's just a lot there.

[0:31:25] Trustee Bernardo (probable): there and um uh i see us needing to do a lot of work to understand what these recommendations are

[0:31:35] Trustee Bernardo (probable): some are transparently obvious and straightforward but some of the high priority ones are not in my

[0:31:42] Trustee Bernardo (probable): view particularly um well they are so large in scope it's hard for i don't really understand

[0:31:51] Trustee Bernardo (probable): understand what is meant by them completely i i see the direction and i don't disagree with the

[0:31:58] Trustee Bernardo (probable): direction of most of them uh but i don't have a grasp of what the practical significance of most

[0:32:06] Trustee Bernardo (probable): of them of most of the the high priority months would be and somewhere in there in the um in the

[0:32:15] Trustee Bernardo (probable): staff's recommendations among the six recommendations there's some language in there

[0:32:19] Trustee Bernardo (probable): about authorizing staff to start preparing draft implementation language and reflective of what

[0:32:27] Trustee Bernardo (probable): I'm trying to say here is I think it's premature to start drafting language before you really

[0:32:31] Trustee Bernardo (probable): understand the full scope of what some of these recommendations are all about and how far we want

[0:32:39] Trustee Bernardo (probable): to go and so staying and we can get into that in more detail later but that that's that general

[0:32:46] Trustee Bernardo (probable): general perspective is going to color all of my comments here really um and i'm unconscious

[0:32:54] Trustee Bernardo (probable): that you know it's likely to fulfill people's expectations of me as a foot dragger about these

[0:33:02] Trustee Bernardo (probable): things but i do want to sort of proceed in a deliberative fashion and when i look at the

[0:33:08] Trustee Bernardo (probable): project charter here where the changes language and policies that reflect first nations perspectives

[0:33:13] Trustee Bernardo (probable): perspectives uh i don't think it's incumbent on i don't think it's appropriate i mean it's

[0:33:20] Trustee Bernardo (probable): it's necessary for us to understand first nations perspectives but we don't we have to deliberate on

[0:33:26] Trustee Bernardo (probable): we can't just simply hop into saying okay we're going to change everything to reflect them

[0:33:31] Trustee Bernardo (probable): i think we need language and policies are responsive to first nations perspectives

[0:33:38] Trustee Bernardo (probable): but that's not the same as reflecting uh if you understand what i'm getting at here

[0:33:43] Trustee Bernardo (probable): So I've taken up a lot of airtime here, but I want us to be a bit more cautious, I'm afraid, about how we proceed with this so that we work out how far we want to go with some of these recommendations,

[0:33:57] Trustee Bernardo (probable): whether we really are prepared to endorse them as is or whether we need to work through them or whether, in fact, we need more information.

[0:34:07] Trustee Bernardo (probable): I'll leave it at that for now.

[0:34:10] Trustee Bernardo (probable): So

[0:34:10] Planner Zupanec (probable): through the chair, if I can respond to that, then that first bullet of the in scope could quite simply be amended to say language and policies that respond to the First Nations engagement summary recommendations or something along those lines.

[0:34:24] Planner Zupanec (probable): The OC, this in-scope piece is not meant to regurgitate every single policy or regulatory

[0:34:34] Planner Zupanec (probable): amendment that you're considering, because we can't contemplate that at the beginning

[0:34:38] Planner Zupanec (probable): of a project, but we do need to categorize in general terms that you do have a commitment

[0:34:43] Planner Zupanec (probable): to incorporate language and policies and regulations that respond to this engagement summary that

[0:34:50] Planner Zupanec (probable): you've requested be completed otherwise what's the point of having done that work i appreciate that

[0:34:57] Trustee Bernardo (probable): and uh something i should have said before that um are responsive and respectful of first nations

[0:35:03] Trustee Bernardo (probable): perspectives um but you know i won't repeat what i said before right i want to we need to deliberate

[0:35:11] Trustee Bernardo (probable): on these things and i think if we have a language change along those lines that that would be

[0:35:15] Trustee Bernardo (probable): appropriate and helpful so thank you for that sonia

[0:35:17] Trustee Bernardo (probable): okay so i'll just ask you to keep note of

[0:35:20] Trustee Bernardo (probable): that Sonia as we move through this document in order to assist us with amendments and a motion

[0:35:26] Trustee Bernardo (probable): to endorse ultimately trustee Stanford yes

[0:35:32] Trustee Stamford: thank you um um I'm just looking strictly at the

[0:35:38] Trustee Stamford: the project charter without getting into the detail of what is outlined in the response from

[0:35:46] Trustee Stamford: Squamish Nation. This does fit with how we've viewed this project so far. I see that this works

[0:35:58] Trustee Stamford: with what we're looking at with the further document, but I agree there's a lot of detail

[0:36:04] Trustee Stamford: that we really don't know what the consequences or the, not consequences, but the overall scope

[0:36:12] Trustee Stamford: of what is being asked in the First Nations response.

[0:36:18] Trustee Stamford: And I think some of it is related

[0:36:21] Trustee Stamford: to the official community plan,

[0:36:22] Trustee Stamford: but others are simply actions within the community.

[0:36:26] Trustee Stamford: And so I'd like to parse those out

[0:36:29] Trustee Stamford: and then work with a priority list from there.

[0:36:34] Trustee Stamford: I didn't really see anything that was so far out

[0:36:37] Trustee Stamford: of what I expected and that it doesn't completely

[0:36:40] Trustee Stamford: go against the direction the community plan is going in.

[0:36:45] Trustee Stamford: I am more concerned about the operational side of this,

[0:36:50] Trustee Stamford: that how much engagement,

[0:36:53] Trustee Stamford: this is stretched over such a long time already

[0:36:58] Trustee Stamford: that much of the engagement that occurred,

[0:37:01] Trustee Stamford: excuse me, just like,

[0:37:06] Trustee Stamford: much of the engagement that occurred before,

[0:37:09] Trustee Stamford: for I think isn't as front and center

[0:37:13] Trustee Stamford: for the community as it could be.

[0:37:16] Trustee Stamford: There are, we've looked here just like one community event

[0:37:23] Trustee Stamford: before putting out the first draft

[0:37:26] Trustee Stamford: and I don't think it's enough.

[0:37:29] Trustee Stamford: And I am concerned that we say,

[0:37:31] Trustee Stamford: well, we don't have any funds associated with this yet.

[0:37:36] Trustee Stamford: That's more problematic

[0:37:38] Trustee Stamford: and that's where my concern is and I'm not sure how to get this to a point where it gets the

[0:37:44] Trustee Stamford: attention it needs in terms of funding and staff support. I wasn't aware there was not going to be

[0:37:51] Trustee Stamford: any funding for it and that's my fault of being clear on that when we looked at the budget but I

[0:37:57] Trustee Stamford: thought that this was going to be funded for several years and didn't think to look at

[0:38:06] Trustee Stamford: minor or major project funding for it. So that's sort of where I'm coming through on it. I do want

[0:38:13] Trustee Stamford: to see some potential wording because right now I don't even know how this wording would be

[0:38:19] Trustee Stamford: reflected. So I can't even think about what interpretations and things like that until I

[0:38:26] Trustee Stamford: see some wording. So that's sort of where I'm at right now.

[0:38:32] Planner Zupanec (probable): Can I just ask a quick clarification

[0:38:33] Planner Zupanec (probable): question about um wording of the project charter is that what you're referencing um

[0:38:40] Trustee Stamford: no more that

[0:38:41] Trustee Stamford: we were talking about um having some draft wording by certain time for

[0:38:46] Planner Zupanec (probable): draft draft bylaw language

[0:38:48] Planner Zupanec (probable): right

[0:38:48] Trustee Stamford: yeah yeah so i i do want to see that because i can't uh deliberate and interpret until i see

[0:38:55] Trustee Stamford: wording that is being proposed so that's sort of where i would like to have those kinds of

[0:39:01] Trustee Stamford: discussions at that point before it goes out for first reading but with a sense of how that

[0:39:10] Trustee Stamford: that could be interpreted what it's going to look like I want to see what our OCP

[0:39:15] Trustee Stamford: is going to look like I hope it's a readable document something that is alive and that can

[0:39:22] Trustee Stamford: be used in the community and in addition to that I don't think I'm not really sure where it would

[0:39:28] Trustee Stamford: fit into this um project charter but we do have some really good information coming through from

[0:39:35] Trustee Stamford: the the reddit project and i don't want to lose the opportunity of having that additional

[0:39:40] Trustee Stamford: community input included where appropriate into our ocp deliberations i think it's all helpful

[0:39:48] Trustee Stamford: and they had an opportunity to provide more engagement and input that frankly the community

[0:39:56] Trustee Stamford: understood a bit more than what we were able to provide during COVID because that was a very

[0:40:01] Trustee Stamford: stretched out process in the previous term so um does that make sense yeah

[0:40:10] Trustee Bernardo (probable): uh trustee bernardo again

[0:40:12] Trustee Bernardo (probable): yeah

[0:40:13] Trustee Bernardo (probable): um i i just wanted i also wanted to ask trustee stanford a point of clarification because

[0:40:18] Trustee Bernardo (probable): she had mentioned a concern about some of the public consultation and engagement

[0:40:24] Trustee Bernardo (probable): engagement not her words being stale but that's my words but just there's been this project has

[0:40:31] Trustee Bernardo (probable): taken such a period of time that some of the consultation may not be as relevant now as it

[0:40:37] Trustee Bernardo (probable): was before i just wanted clarification because because i was just thinking about the first

[0:40:42] Trustee Bernardo (probable): nations engagement are you talking about public consultation generally with residents of gambier

[0:40:49] Trustee Bernardo (probable): and the trust area generally or were you just referring to the um further first nations

[0:40:54] Trustee Bernardo (probable): consultation no

[0:40:57] Trustee Stamford: it it's specific to how we started this particular project and it's specific to

[0:41:02] Trustee Stamford: gambier island um we had we had brought in consultants to do a survey as well as a community

[0:41:10] Trustee Stamford: information meeting uh it was during covid um it was limited in inability to

[0:41:19] Trustee Stamford: really engage with enough of the community that there was some pushback um it was just

[0:41:27] Trustee Stamford: where we were at at the time unfortunately um and it's not that the information's stale

[0:41:34] Trustee Stamford: but I don't get the sense from community members that they really felt that they were heard.

[0:41:42] Trustee Stamford: And I think given that we've had other opportunities to look at similar surveys,

[0:41:50] Trustee Stamford: similar engagement processes that weren't defined as public government is constrained to,

[0:41:59] Trustee Stamford: um there has been more opportunity to get feedback and i want to keep encouraging them

[0:42:05] Trustee Stamford: um i think we're in a better space now so i think it'll be good to move forward on this

[0:42:13] Trustee Stamford: uh but have more engagement moving forward and it's just the idea of just having one in-person

[0:42:20] Trustee Stamford: meeting is not going to be enough so that's sort of where i was coming from on that

[0:42:24] Trustee Stamford: And

[0:42:25] Trustee Bernardo (probable): is the further engagement, is that something you would like to see happening before there's a first draft, a first reading, or in conjunction with it?

[0:42:36] Trustee Bernardo (probable): Or what are you envisioning as to what would be most appropriate and helpful?

[0:42:42] Trustee Stamford: I think something with some wording in place, but before first reading, if that's possible.

[0:42:49] Trustee Stamford: i think having some examples of where we're going will help people better define their engagement

[0:42:57] Trustee Stamford: needs

[0:42:57] Trustee Bernardo (probable): i have to say i do agree that if there's some process that is short of the formality of

[0:43:05] Trustee Bernardo (probable): like sometimes people you know from experience on kids people get alarmed when things go to

[0:43:10] Trustee Bernardo (probable): first reading they just think the train is leaving the station but trustee stanford's point is quite

[0:43:16] Trustee Bernardo (probable): quite well taken, which is it is most helpful for the community to understand what's going on and

[0:43:23] Trustee Bernardo (probable): to express their views. When they're given something concrete that gives them a solid

[0:43:27] Trustee Bernardo (probable): feel about what this or that specific policy change where it's going to go, and if that can

[0:43:33] Trustee Bernardo (probable): be provided before the formality of the first meeting, some kind of draft, I think that would

[0:43:39] Trustee Bernardo (probable): be very constructive, just as a general point. Thanks for the clarification.

[0:43:43] Trustee Bernardo (probable): Okay,

[0:43:48] Trustee Bernardo (probable): that's great. Sounds like we're going in a similar direction. I tend to agree that having some of the language helps clarify our own thoughts and will certainly be instrumental to help the public understand what the implications are of the changes that we're contemplating in collaboration with Squamish Nation.

[0:44:11] Trustee Bernardo (probable): and so good so it sounds like there's only the one potential change on this first page

[0:44:17] Trustee Bernardo (probable): of the the charter itself and perhaps Sonia if you you feel you've received enough feedback

[0:44:25] Trustee Bernardo (probable): although we might want a motion particularly we could go to the second page because there's a lot

[0:44:29] Trustee Bernardo (probable): more detail there yeah

[0:44:31] Planner Zupanec (probable): can you see the second page on the screen I am sharing the screen

[0:44:34] Planner Zupanec (probable): Yes, you can

[0:44:34] Trustee Bernardo (probable): see it, yeah.

[0:44:35] Planner Zupanec (probable): So it does echo the comments of both trustees so far in that we are recommending that there be draft bylaw language prepared for the explicit purposes of number one,

[0:44:48] Planner Zupanec (probable): making sure that Squamish's request to understand how much of what they've recommended is intended to be implemented.

[0:44:55] Planner Zupanec (probable): And that document in a draft format would be the most appropriate tool to then engage with every party that's interested in this, including your advisory planning commission, including members of the public or agency referrals.

[0:45:12] Planner Zupanec (probable): referrals. It should be, you know, plain language, very simple to see, since we are also proposing

[0:45:17] Planner Zupanec (probable): that the actual template that's used for your official community plan is modernized and updated

[0:45:23] Planner Zupanec (probable): so that it's easier to read, it becomes potentially a template that can be utilized for other local

[0:45:29] Planner Zupanec (probable): trust areas as well. The regional planning team is really interested in, since Gambier is sort of

[0:45:35] Planner Zupanec (probable): the first out the gate with this potential to draft this official community plan model that

[0:45:42] Planner Zupanec (probable): the community would also see it in a bit of a different format but annotated so that they can

[0:45:48] Planner Zupanec (probable): see how the information that's currently in your official community plan is embedded

[0:45:53] Planner Zupanec (probable): in a easier to read or more condensed or more concise format modernized for you know 2024 and

[0:46:01] Planner Zupanec (probable): beyond um so that's also the intent of this project i just want to confirm that the local

[0:46:07] Planner Zupanec (probable): trust committee understands that piece so that would be the bulk of the remainder of this year

[0:46:13] Planner Zupanec (probable): is to ensure that that draft bylaw language in that user-friendly format not the bylaws

[0:46:21] Planner Zupanec (probable): because those are not user-friendly uh there they tend to actually be quite cumbersome for

[0:46:29] Planner Zupanec (probable): the public to understand because of the types of changes that the way we have to formally cite them

[0:46:36] Planner Zupanec (probable): so showing it and what it could look like in the actual document itself tends to be a more

[0:46:42] Planner Zupanec (probable): appropriate way for people to digest what's being proposed and where those changes came from and so

[0:46:50] Planner Zupanec (probable): that's the interesting piece that of course we're interested as staff to get confirmation from the

[0:46:55] Planner Zupanec (probable): local trust committee on tonight as well is that your public engagement summary is attached to this

[0:47:02] Planner Zupanec (probable): staff report package from 2021 or 2022 and that documents recommendations actually echo a lot of

[0:47:13] Planner Zupanec (probable): what you're seeing in this Squamish Nation engagement summary as well so there is strong

[0:47:19] Planner Zupanec (probable): strong alignment with the community's identified approaches to update your policies and regulations.

[0:47:29] Planner Zupanec (probable): Therefore, I would see it prudent for the Local Trust Committee to confirm that through

[0:47:36] Planner Zupanec (probable): this project charter that you are anticipating incorporating these into the drafts for public

[0:47:44] Planner Zupanec (probable): comment based on what you've heard to date.

[0:47:47] Planner Zupanec (probable): And of course, that's not closing the door on further public comment, but you do need to have a starting point. And it's incredibly valuable that you have such specific prioritized recommendations from the nation to justify moving forward and assist your community in understanding your role as a local government to embed that as part of this project being launched into its next step.

[0:48:17] Planner Zupanec (probable): legislative review stage. So you're echoing the community's input to date, grounding it in the

[0:48:24] Planner Zupanec (probable): First Nations interests and concerns and priorities, hopefully, and then expediting some sort of

[0:48:32] Planner Zupanec (probable): community consultation process that helps to clarify how you got to where you're at. And we

[0:48:38] Planner Zupanec (probable): can assist you with that piece, which takes us to your Advisory Planning Commission sidebar comment

[0:48:44] Planner Zupanec (probable): comment here is there also is a recommendation in the staff report related to the logistical

[0:48:50] Planner Zupanec (probable): challenges that your members have in currently meeting the way the APC bylaw requires them to

[0:48:57] Planner Zupanec (probable): meet which is in person so we've identified that there may be an issue with an amendment to your

[0:49:05] Planner Zupanec (probable): APC bylaw being approved by the executive committee because you would be the first local

[0:49:10] Planner Zupanec (probable): trust committee as far as i understand who would be testing the waters of electronic apc meetings

[0:49:17] Planner Zupanec (probable): in formal bylaw amendment process to your apc procedures it was a primarily temporary

[0:49:25] Planner Zupanec (probable): provision that was permitted during covid and that statute of limitations expired after

[0:49:31] Planner Zupanec (probable): covid however everybody in the world seems to just have realized this is actually a great way

[0:49:37] Planner Zupanec (probable): way to do business. And it seems unfair for appointed members on Gambier who do not live

[0:49:42] Planner Zupanec (probable): anywhere near each other to have to have great time and costs and expenses to gather in the same

[0:49:49] Planner Zupanec (probable): room to discuss your referrals. So the only way around it, we see it as to initiate an amendment

[0:49:55] Planner Zupanec (probable): to the APC bylaw. It's an administrative bylaw, so you can give first, second and third reading

[0:50:00] Planner Zupanec (probable): quite quickly in the same meeting. It goes to the executive committee and you test the waters there

[0:50:04] Planner Zupanec (probable): to see what the appetite is for this because what we understand the case to be is that there needs

[0:50:10] Planner Zupanec (probable): to be staffing of the digital platform that's utilized and those are the resources that are

[0:50:17] Planner Zupanec (probable): apparently limited and I can't speak to how that actually works but I would imagine that the

[0:50:23] Planner Zupanec (probable): executive committee could have that discussion deliberate on the actual figures and resources

[0:50:29] Planner Zupanec (probable): is required because there's significant resources required for in-person meetings and so that's

[0:50:37] Planner Zupanec (probable): where that staff recommendation comes in for potentially amending your APC bylaw and seeing

[0:50:42] Planner Zupanec (probable): if that lands so that wouldn't interfere with the process of this work plan by any means it's

[0:50:48] Planner Zupanec (probable): a relatively minor amendment if it gets approved it can be done quite quickly because it is an

[0:50:53] Planner Zupanec (probable): administrative bylaw and that would allow your APC to conduct its business as an appointed

[0:50:58] Planner Zupanec (probable): advisory board versus some volunteer group that has to meet sort of informally and provide you

[0:51:04] Planner Zupanec (probable): with recommendations that you just receive as you would any other group. Whereas an APC formally

[0:51:11] Planner Zupanec (probable): meeting as an APC is given a bit of a different recognition under the provincial regulations as

[0:51:20] Planner Zupanec (probable): well. So there's that piece. And then the budget piece, of course, the rationale there for not

[0:51:28] Planner Zupanec (probable): not having any funds is that there was no business case submitted beyond the fiscal that we just

[0:51:34] Planner Zupanec (probable): completed. And the bylaw drafting stage is typically considered the lower sort of cost,

[0:51:41] Planner Zupanec (probable): right? The engagement pieces tend to be the higher cost portions of major projects such as this.

[0:51:48] Planner Zupanec (probable): And because the work sort of extended into this next fiscal, really we're in the stage where

[0:51:54] Planner Zupanec (probable): where there's bylaw drafting, possibly legal review and a public hearing,

[0:51:59] Planner Zupanec (probable): but the bulk of the community consultation or engagement has been conducted.

[0:52:05] Planner Zupanec (probable): And so this is an important time for the local trust committee to either confirm that

[0:52:10] Planner Zupanec (probable): or acknowledge that there's still considerable engagement that's required

[0:52:15] Planner Zupanec (probable): and then funding and resources are required for that outside of what we're discussing,

[0:52:21] Planner Zupanec (probable): which is drafting those bylaws and having some input on that versus collecting more engagement

[0:52:27] Planner Zupanec (probable): feedback prior to the development of the draft bylaw language. So there's a distinction there.

[0:52:35] Planner Zupanec (probable): Our project charter here in your package is reflecting the fact that there's significant

[0:52:41] Planner Zupanec (probable): input to date to justify advancing to the draft bylaw stage, or at least bylaw language stage,

[0:52:47] Planner Zupanec (probable): and then allowing for the standard type of approach in consultation for people to provide

[0:52:55] Planner Zupanec (probable): feedback on those documents back to the local trust committee for consideration which can be

[0:53:01] Planner Zupanec (probable): done at relatively low cost considering the dispersed reality of your community on Gambier

[0:53:07] Planner Zupanec (probable): digital consultation opportunities or community information meetings may be very effective

[0:53:13] Planner Zupanec (probable): perspective digital surveys things like that might not be very costly to undertake

[0:53:24] Planner Zupanec (probable): so those are some considerations related to whether or not you wish to expand on the

[0:53:30] Planner Zupanec (probable): community consultation piece and allocate funds once your shoreline protection project is completed

[0:53:37] Planner Zupanec (probable): or past public hearing yeah

[0:53:43] Trustee Bernardo (probable): okay yeah

[0:53:44] Trustee Bernardo (probable): justine stanford yeah

[0:53:47] Trustee Stamford: so i'll just speak to um the

[0:53:51] Trustee Stamford: apc portion first it was a surprise to see that this was going to be an issue although looking

[0:53:57] Trustee Stamford: back the original engagement process for the ocp was done with a communications group as opposed

[0:54:06] Trustee Stamford: to an abc because of these kinds of restrictions that our local trust committee has always faced

[0:54:12] Trustee Stamford: um i think this is entirely appropriate to move uh towards online abc engagement uh

[0:54:20] Trustee Stamford: with starting with gambier we are the only local trust committee that's also enabled to meet

[0:54:26] Trustee Stamford: outside of our local trust geographical area for the same reasons we are just particularly

[0:54:32] Trustee Stamford: particularly challenged with, um, access to a single community hub. So I think that's entirely

[0:54:39] Trustee Stamford: appropriate. I'm running APC, um, meetings on the mainland all the time on Zoom. Um, I need to go

[0:54:48] Trustee Stamford: and check back and make sure that their, their, um, bylaws have been changed to accommodate that,

[0:54:54] Trustee Stamford: but that seems to be how it's working. So definitely moving ahead with that and anything

[0:54:59] Trustee Stamford: Anything I can do to support that being supported by the EC to move forward with it, it's absolutely critical.

[0:55:09] Trustee Stamford: I don't want to lose this APC before it's even started.

[0:55:13] Trustee Stamford: And then we were speaking to timeline.

[0:55:18] Trustee Stamford: I do understand a lot of the engagement has been done.

[0:55:21] Trustee Stamford: i do think it is important given the length of time that we have been looking at this that an

[0:55:29] Trustee Stamford: opportunity uh for a community information meeting depending on the the time of year

[0:55:36] Trustee Stamford: if we can get it towards the end of summer um definitely a single in-person meeting on island

[0:55:44] Trustee Stamford: um as well as something online um i'm looking for two opportunities something online something in

[0:55:53] Trustee Stamford: person uh we'll just help people ground people where we're at now because it's been several

[0:55:59] Trustee Stamford: years and there's been other initiatives happening in the meantime so it needs to be clear

[0:56:05] Trustee Stamford: what this document is and in addition to that we're looking at changes of focus from the

[0:56:11] Trustee Stamford: provincial government in that they're focusing more on OCPs and the importance of OCPs and

[0:56:18] Trustee Stamford: using that in replacement for public hearings. Somehow that needs to be clear in our OCPs that

[0:56:26] Trustee Stamford: they now have more of a focus in process. Is

[0:56:31] Trustee Bernardo (probable): there some background noise going on?

[0:56:33] Trustee Bernardo (probable): Yeah, I'm

[0:56:34] Trustee Stamford: really sorry. I'm trying to figure out how to find a different place.

[0:56:40] Trustee Bernardo (probable): yeah

[0:56:40] Trustee Stamford: with my

[0:56:41] Trustee Bernardo (probable): hearing aids i don't can't tell whether it's in my house or somebody yeah i

[0:56:46] Trustee Stamford: usually don't talk that much so it's not so much of an issue but sorry so i'm just going to leave

[0:56:51] Trustee Stamford: it at that uh

[0:56:55] Trustee Bernardo (probable): joe bernardo yeah

[0:56:58] Trustee Bernardo (probable): um i'm hearing some interesting things here one is that um

[0:57:03] Trustee Bernardo (probable): it sounds like uh i mean the the solid business we've got in front of us uh

[0:57:09] Trustee Bernardo (probable): with respect to the game bureau cp are the six recommendations that we have staffs brought

[0:57:14] Trustee Bernardo (probable): forward and i'm hearing that from between um planner uh zupanek and trustee stamford that

[0:57:25] Trustee Bernardo (probable): recommendation six ought to just happen because in order to enable um

[0:57:32] Trustee Bernardo (probable): the additional public consultation that trustee stamford wants and thinks is necessary and also

[0:57:40] Trustee Bernardo (probable): simply to advance the project in terms of what the revised project charter contemplates

[0:57:46] Trustee Bernardo (probable): of providing some draft language to give people things to consider um having enabling electronic

[0:57:55] Trustee Bernardo (probable): apc meetings sounds like a highly relevant component of that process of making that happen

[0:58:01] Trustee Bernardo (probable): so i don't see any controversy there so um we could just pass that just get that done and move

[0:58:09] Trustee Bernardo (probable): on if if you know i'm prepared to make the motion that we accept uh recommendation six as written

[0:58:14] Trustee Bernardo (probable): and we could move on on that front um i am hearing a certain amount of difference here or not

[0:58:21] Trustee Bernardo (probable): difference but planner zupanak has pointed out that look you know there's a there was funding

[0:58:27] Trustee Bernardo (probable): for a certain amount of consultation has happened moving on to the next stage uh i'm hearing and

[0:58:35] Trustee Bernardo (probable): correct me if i'm wrong but that if we want to have more extensive public consultation including

[0:58:41] Trustee Bernardo (probable): the additional meeting that trustee stamford wants we're going to have to find the funding

[0:58:44] Trustee Bernardo (probable): for that somewhere so i'm not quite sure how we enable that but um uh i'm wondering do we need

[0:58:53] Trustee Bernardo (probable): to like we also have before us this recommendation one to amend the project charter and you've already

[0:59:00] Trustee Bernardo (probable): heard my comment about the change that take up the word reflect to respond do we also need to amend

[0:59:07] Trustee Bernardo (probable): the language of the project charter to enable the additional consultation that trustee stamford has

[0:59:13] Trustee Bernardo (probable): in mind because it sounds like to me correct me if i'm wrong she's contemplating something that's

[0:59:19] Trustee Bernardo (probable): a little bit more extensive than what is referred to in the project charter or in the in the draft

[0:59:24] Trustee Bernardo (probable): project charter uh and if that's the case then maybe we should beef it up with the language

[0:59:29] Trustee Bernardo (probable): is this Trustee Stamford thinks might be more effective

[0:59:32] Trustee Bernardo (probable): because I'll be honest,

[0:59:37] Trustee Bernardo (probable): when it comes to Gambier,

[0:59:40] Trustee Bernardo (probable): I'm all ears when it comes to

[0:59:41] Trustee Bernardo (probable): what Trustee Stamford's got to say

[0:59:44] Trustee Bernardo (probable): and that I might not necessarily defer

[0:59:47] Trustee Bernardo (probable): to her judgment in every case,

[0:59:49] Trustee Bernardo (probable): but when she's talking about public consultation

[0:59:50] Trustee Bernardo (probable): and what's appropriate for Gambier,

[0:59:53] Trustee Bernardo (probable): I will defer to her on that front for sure.

[1:00:00] Planner Zupanec (probable): So through the chair, the highlighted portion on the screen here would be where the necessary

[1:00:05] Planner Zupanec (probable): amendment would fit in to replace this language simply with one community information meeting

[1:00:15] Planner Zupanec (probable): in person, one electronic and APC referral of the draft bylaw language and keep the same 2024 date.

[1:00:25] Planner Zupanec (probable): so we're doing it with the First Nations as a separate process

[1:00:31] Planner Zupanec (probable): it has nothing to do with the public, we're doing it with the community

[1:00:34] Planner Zupanec (probable): and the Advisory Planning Commission or any other community groups that you want to target

[1:00:39] Planner Zupanec (probable): separately, once you've received input from that

[1:00:42] Planner Zupanec (probable): then the drafting of the bylaws fits under

[1:00:47] Planner Zupanec (probable): phase 3 of that sort of legislative process, right, we're drafting bylaws

[1:00:51] Planner Zupanec (probable): bylaw readings, so I would just insert drafting bylaws here

[1:00:55] Planner Zupanec (probable): year bylaw readings etc so that's one quick way to sort of capture that piece the funding of that

[1:01:03] Planner Zupanec (probable): those meetings is still up for debate but i mean your keats shoreline project theoretically could

[1:01:09] Planner Zupanec (probable): be wrapped up this summer and that dovetails nicely with fall winter engagement it's by the

[1:01:15] Planner Zupanec (probable): end of the summer there's a very low likelihood that you would have the bylaw draft bylaw language

[1:01:21] Planner Zupanec (probable): which ready for review, unless you're okay with September.

[1:01:27] Planner Zupanec (probable): So that would be more realistic.

[1:01:36] Trustee Stamford: So I'm just going to jump in here if that's okay. I think, can we,

[1:01:41] Trustee Stamford: can we just add rather than just one community information meeting,

[1:01:46] Trustee Stamford: say two community information meetings and leave it vague as to whether it's

[1:01:51] Trustee Stamford: in person or not, so we can make that amendment.

[1:01:54] Trustee Stamford: and then i didn't quite understand what you said on the second piece we

[1:01:59] Planner Zupanec (probable): would insert instead of

[1:02:01] Planner Zupanec (probable): drafting bylaws which is up here that really that stage really would happen you would have direction

[1:02:09] Planner Zupanec (probable): to staff after you've received input from potentially squamish coming back to confirm

[1:02:14] Planner Zupanec (probable): this draft bylaw language is looking like you've heard us and then you've heard from the community

[1:02:20] Planner Zupanec (probable): and your advisory planning commission this draft bylaw language looks like you've heard us

[1:02:24] Planner Zupanec (probable): and then you direct staff to actually do the formal drafting of the bylaws to amend

[1:02:33] Planner Zupanec (probable): both or replace both the ocp and lub with an updated version okay i'm just not sure how to

[1:02:39] Planner Zupanec (probable): put that

[1:02:40] Trustee Stamford: into a motion for the second part

[1:02:41] Trustee Bernardo (probable): do we do we like this is before us as a product from

[1:02:48] Trustee Bernardo (probable): staff like do we really need a motion telling staff to change it i mean we're talking about

[1:02:53] Trustee Bernardo (probable): about it. I'm just wondering if Sonia can just sort of... As discussed. Yeah. Can you on the fly

[1:03:01] Trustee Bernardo (probable): put in some language now, do you think?

[1:03:04] Planner Zupanec (probable): Yeah, I think for the purposes of your minutes, the

[1:03:08] Planner Zupanec (probable): resolution could simply be to endorse the revised projects charter as discussed. I've been taking

[1:03:15] Planner Zupanec (probable): notes. You will see that at your next meeting, those revisions reflected. If there's a problem

[1:03:21] Planner Zupanec (probable): with it again you have full control at every single meeting that you consider this project

[1:03:28] Planner Zupanec (probable): to tweak this project charter i just want today your your constituents to see this is the

[1:03:34] Planner Zupanec (probable): direction we're headed it's been quiet for a long time they've been patiently waiting to see where

[1:03:39] Planner Zupanec (probable): the heck is this project at so this is getting closer to the final product these small minor

[1:03:45] Planner Zupanec (probable): amendments you've identified i don't think are deal breakers so we're on the right track

[1:03:49] Planner Zupanec (probable): and I don't need the resolution to specify line four, bullet three.

[1:03:55] Planner Zupanec (probable): This isn't the bylaw.

[1:03:56] Voice 8: Okay.

[1:03:57] Planner Zupanec (probable): Yeah.

[1:03:58] Planner Zupanec (probable): So that's sufficient input for me if there aren't any other significant changes.

[1:04:03] Trustee Bernardo (probable): Subject to anything Trustee Stamford might want to propose,

[1:04:09] Trustee Bernardo (probable): any interest in moving things along, I'm prepared to make the motion

[1:04:13] Trustee Bernardo (probable): and to sort of, with respect to recommendation one

[1:04:16] Trustee Bernardo (probable): and changing the project charter to, you know,

[1:04:24] Trustee Bernardo (probable): and I'll throw in some language about as amended

[1:04:27] Trustee Bernardo (probable): or as discussed or something along those lines.

[1:04:31] Trustee Bernardo (probable): So unless Trustee Sanford has anything else to add,

[1:04:34] Trustee Bernardo (probable): I'm ready to go with that.

[1:04:37] Trustee Stamford: Oh, go for it.

[1:04:38] Trustee Stamford: It's on page 20.

[1:04:39] Trustee Stamford: So we'll just adjust the wording for the recommendation.

[1:04:44] Trustee Stamford: So

[1:04:44] Trustee Bernardo (probable): Sonia, did you conclude your summary

[1:04:47] Trustee Bernardo (probable): of the entire document there just want to make sure we didn't cut you off yeah

[1:04:53] Planner Zupanec (probable): i i'm comfortable

[1:04:54] Planner Zupanec (probable): with that that

[1:04:55] Planner Zupanec (probable): level of input and we'll be providing it back to you cleaned up for your

[1:04:59] Planner Zupanec (probable): next meeting right

[1:05:00] Trustee Bernardo (probable): okay so i

[1:05:02] Planner Zupanec (probable): would like i

[1:05:02] Trustee Stamford: would like to make some comments not any necessary

[1:05:06] Trustee Stamford: changes but some comments about the actual response we got from squamish nation afterwards

[1:05:12] Trustee Stamford: words just some some things i was kind of surprised about but um it doesn't affect the um

[1:05:19] Trustee Stamford: the recommendations at all no

[1:05:22] Trustee Bernardo (probable): those are separate items that there's plenty of room to discuss that

[1:05:26] Trustee Bernardo (probable): stuff

[1:05:26] Voice 6: all

[1:05:28] Trustee Bernardo (probable): right i move that the gambier island local trust committee uh endorsed the revised

[1:05:32] Trustee Bernardo (probable): project charter version 2.1 dated april 29 24 uh for the official community plan and land use

[1:05:40] Trustee Bernardo (probable): used by a lot of targeted review project, comma, as to be amended further to the discussion

[1:05:56] Trustee Bernardo (probable): amongst the trustees on April 29th.

[1:06:06] Trustee Bernardo (probable): Sonia, does that capture the essence of it? Usually we just

[1:06:11] Trustee Bernardo (probable): say as discussed, but there's a little bit more detail there.

[1:06:14] Planner Zupanec (probable): That's fine for me, yeah. Okay,

[1:06:16] Trustee Bernardo (probable): great. So do I have a seconder for that motion, Trustee Stanford? Excellent.

[1:06:20] Trustee Bernardo (probable): Just to speak to the motion, Trustee Bernardo?

[1:06:22] Trustee Bernardo (probable): No.

[1:06:23] Trustee Bernardo (probable): All right.

[1:06:24] Trustee Bernardo (probable): Any other discussion?

[1:06:26] Trustee Bernardo (probable): I'll call the vote then.

[1:06:27] Trustee Bernardo (probable): All those in favor, raise your hands digitally or in person.

[1:06:30] Trustee Bernardo (probable): And that looks to me like that carries unanimously.

[1:06:33] Trustee Bernardo (probable): So thank you very much.

[1:06:37] Trustee Bernardo (probable): Okay.

[1:06:39] Trustee Bernardo (probable): I

[1:06:40] Trustee Bernardo (probable): have another motion to make.

[1:06:42] Trustee Bernardo (probable): Okay, go ahead.

[1:06:44] Trustee Bernardo (probable): That the Gambier Island Local Trust Committee request staff to prepare a draft amendment

[1:06:48] Trustee Bernardo (probable): to the Advisory Planning Commission bylaw number 150

[1:06:51] Trustee Bernardo (probable): to permit electronic meeting participation

[1:06:53] Trustee Bernardo (probable): of appointed members and return the draft bylaw amendment

[1:06:57] Trustee Bernardo (probable): to the LTC for further consideration of next steps.

[1:07:01] Trustee Bernardo (probable): Perfect, moved.

[1:07:03] Trustee Bernardo (probable): Seconded by Trustee Stamford.

[1:07:04] Trustee Bernardo (probable): Essentially the motion as presented.

[1:07:06] Trustee Bernardo (probable): So is there any further discussion?

[1:07:09] Trustee Bernardo (probable): All those in favor?

[1:07:11] Trustee Bernardo (probable): All right, that too carries unanimously.

[1:07:14] Trustee Bernardo (probable): So thank you very much, Trustee Bernardo.

[1:07:16] Trustee Bernardo (probable): I can keep going.

[1:07:18] Trustee Bernardo (probable): all

[1:07:18] Trustee Stamford: right the gambier island local trust committee requests staff to report back on implementing

[1:07:24] Trustee Stamford: squamish nation engagement summary recommendations c2 ensure planning staff are conducting early

[1:07:29] Trustee Stamford: referrals of all relevant development applications temporary use permits development variance

[1:07:34] Trustee Stamford: permits rezonings and advising applicants to seek explicit permission from rights and title

[1:07:40] Trustee Stamford: department um

[1:07:42] Voice 8: uh

[1:07:52] Trustee Bernardo (probable): hmm can we talk about that one

[1:07:58] Trustee Bernardo (probable): um before you second it or uh do you want to talk

[1:08:02] Trustee Bernardo (probable): about the wording i'm not sure i'm prepared to second it okay

[1:08:07] Trustee Bernardo (probable): so um i i i'm not sure i understand

[1:08:17] Trustee Bernardo (probable): what's happening here with that one so it was after i'm finished my bumbling remarks planner

[1:08:24] Trustee Bernardo (probable): or zupanek will have to step in to clarify things i don't object that it makes sense

[1:08:31] Trustee Bernardo (probable): that staff report back on what's involved on implementing uh squamish nation engagement

[1:08:38] Trustee Bernardo (probable): summary recommendations but beside it is written c2 ensure planning staff are conducting early

[1:08:44] Trustee Bernardo (probable): early referrals, well development applications.

[1:08:49] Trustee Bernardo (probable): The way I'm reading this is that the recommendation

[1:08:56] Trustee Bernardo (probable): is that we approve recommendation C2 now.

[1:09:01] Trustee Bernardo (probable): And so, and this is that ensure planning,

[1:09:04] Trustee Bernardo (probable): the result would be directing staff to conduct,

[1:09:09] Trustee Bernardo (probable): to ensure all conducting all early referrals

[1:09:14] Trustee Bernardo (probable): are referred to Squamish Nation

[1:09:18] Trustee Bernardo (probable): and applicants be advised to seek explicit permission

[1:09:22] Trustee Bernardo (probable): from the rights and title department there.

[1:09:28] Trustee Bernardo (probable): To me, the way that it reads is that it's de facto

[1:09:35] Trustee Bernardo (probable): gonna give Squamish Nation veto power

[1:09:37] Trustee Bernardo (probable): overall development application.

[1:09:41] Trustee Bernardo (probable): I don't know if that's what is contemplated,

[1:09:43] Trustee Bernardo (probable): but I feel a lot better if we had a discussion

[1:09:47] Trustee Bernardo (probable): about what the pros and cons are of giving that

[1:09:52] Trustee Bernardo (probable): authority effectively to squander the nation and second of all i have some reservations about

[1:09:58] Trustee Bernardo (probable): whether or not c2 is legally feasible because it appears to contemplate planning some element of

[1:10:04] Trustee Bernardo (probable): planning discretion to a body outside of the island's trust we don't have the jurisdiction

[1:10:10] Trustee Bernardo (probable): to do that i don't think now that's how i'm reading it i could be completely confused and

[1:10:15] Trustee Bernardo (probable): over to planner zupanek please to to clarify what's really contemplated here thank you

[1:10:22] Planner Zupanec (probable): Through the chair, I saw Trustee Stamford had her hand up as well, so I don't know if I should jump in.

[1:10:27] Planner Zupanec (probable): Well, I was just going to say, staff are

[1:10:30] Trustee Stamford: reporting back on what this is going to mean and take.

[1:10:34] Trustee Stamford: What are the implications here? That's the important part.

[1:10:39] Trustee Bernardo (probable): We're not putting it into requirements at this time.

[1:10:44] Trustee Bernardo (probable): Okay.

[1:10:45] Trustee Bernardo (probable): So

[1:10:45] Voice 6: through the chair, can I...

[1:10:46] Voice 6: Give Sonia

[1:10:47] Trustee Bernardo (probable): a chance to speak to it, because it's a legitimate question that Trustee Bernardo has.

[1:10:52] Planner Zupanec (probable): Thanks. And I'm happy to preface each of the recommendations prior to your discussion or

[1:10:57] Planner Zupanec (probable): voting on it so that you have a bit of the context. This particular recommendation didn't

[1:11:02] Planner Zupanec (probable): fit into your official community plan, policy changes, your land use bylaw, regulation changes,

[1:11:08] Planner Zupanec (probable): working with others. This was squarely administrative. So this is the one administrative

[1:11:13] Planner Zupanec (probable): operational recommendation that came out of that entire engagement summary that we're teasing out

[1:11:21] Planner Zupanec (probable): for your information as a change in how we conduct our application processing to hear

[1:11:30] Planner Zupanec (probable): and to have heard the nation's input to us that they are very interested in all development

[1:11:39] Planner Zupanec (probable): within their territory not just Gambier Island and not just the Howe Sound and so they are asking

[1:11:49] Planner Zupanec (probable): What I'm understanding is that all the local governments and levels of government within their territory to please cooperate by ensuring that they receive these referrals, not because they're suddenly going to be vetoing the local government's approval processes,

[1:12:09] Planner Zupanec (probable): processes but because they don't have a sense of what development is taking place in their

[1:12:18] Planner Zupanec (probable): territory unless we cooperate with them and those referrals are key in order to build their data

[1:12:23] Planner Zupanec (probable): sets as well as for them to develop the capacity with their guardianship programs and with their

[1:12:30] Planner Zupanec (probable): rights and title permitting processes to ensure that the applicants understand that they're very

[1:12:36] Planner Zupanec (probable): very well may be a dual approval process in being developed to have their applications

[1:12:48] Planner Zupanec (probable): vetted by the local government, in this case, your staff who are doing the referrals and preparing

[1:12:56] Planner Zupanec (probable): the staff reports for you. And the applicant has an onus to reach out to the nation and concurrently

[1:13:02] Planner Zupanec (probable): seek explicit permission from the nation while they're working with the local trust committee

[1:13:06] Planner Zupanec (probable): to fulfill your requirements for applications through your process as well. So this is not

[1:13:13] Planner Zupanec (probable): necessarily unique to your local trust area. We are already seeing this enacted with the Comox

[1:13:20] Planner Zupanec (probable): First Nation through a cultural heritage. It's called a CHIP process. And we're working with

[1:13:28] Planner Zupanec (probable): them on that we're seeing a similar process for the gabriella local trust area as well

[1:13:33] Planner Zupanec (probable): this is the way things are looking like they're going to become

[1:13:39] Planner Zupanec (probable): standardized for the nations to participate in this because there are impacts associated with

[1:13:47] Planner Zupanec (probable): these types of developments and approvals to their within their territory so this is simply

[1:13:54] Planner Zupanec (probable): recommendation that we provide you with some follow-up information this is obviously an

[1:14:00] Planner Zupanec (probable): administrative and operational piece that our senior management would be discussing

[1:14:03] Planner Zupanec (probable): the local trust committee doesn't necessarily have the ability to direct us to do referrals

[1:14:11] Planner Zupanec (probable): to the nations you know in a specific way if the organization as a whole the islands trust as a

[1:14:20] Planner Zupanec (probable): whole that has to refer to Squamish Nation and other nations, has received feedback of

[1:14:25] Planner Zupanec (probable): how they wish for the trust, the Islands Trust, to conduct our business, not just the Local

[1:14:32] Planner Zupanec (probable): Trust Committee itself, because this also has implications for Trust Area Services,

[1:14:37] Planner Zupanec (probable): the Islands Trust Conservancy, not just your specific applications, but we'd like to be

[1:14:42] Planner Zupanec (probable): able to take this to our senior management and understand that you're interested in hearing

[1:14:48] Planner Zupanec (probable): hearing about how this could work for your constituents specifically, we will already

[1:14:53] Planner Zupanec (probable): be looking at how this and have forwarded this information to the other relevant aspects of

[1:14:59] Planner Zupanec (probable): our organization, including Trust Area Services and the Islands Trust Conservancy. But you may

[1:15:04] Planner Zupanec (probable): want us to report back to you so that you understand how this might work for your constituents when

[1:15:10] Planner Zupanec (probable): when they apply for a development variance permit or other applications?

[1:15:16] Trustee Bernardo (probable): Well, I can't, you know, with respect, I can't say I'm feeling better after that explanation.

[1:15:25] Trustee Bernardo (probable): I'm sorry.

[1:15:28] Trustee Bernardo (probable): First of all, being told that this is the way of the future, it's only the way of the future if we agree.

[1:15:37] Trustee Bernardo (probable): And we have to decide whether it's the right thing to agree.

[1:15:39] Trustee Bernardo (probable): I don't know if it is or it isn't.

[1:15:41] Trustee Bernardo (probable): But the way it reads right now is, and following up on your remarks, my sense of it is the purpose of this recommendation is to report back on how to implement C2, not on whether to implement it, on the mechanics of what would be involved of how to do it, not whether or not it's worth or correct to do it.

[1:16:03] Trustee Bernardo (probable): I don't think we ought to be asking staff to report back on the mechanics of implementing something as dramatic as this until we've decided that it's actually something that on its merits ought to happen.

[1:16:19] Trustee Bernardo (probable): And like I said before, I think we should be talking about the pros and cons.

[1:16:24] Trustee Bernardo (probable): And although, Planner Zupanek, you were talking about how it's not really talking about extending a veto to Squamish Nation.

[1:16:33] Trustee Bernardo (probable): When you talk about telling applicants that they're better off seeking explicit permission from the Rights and Title Department, that's effectively what it's all about.

[1:16:41] Trustee Bernardo (probable): And I appreciate that there is a lot of discussion and thought about moving in a direction of dual governance.

[1:16:49] Trustee Bernardo (probable): but that has to be that's not something that we just backdoor ourselves into that's something we

[1:16:57] Trustee Bernardo (probable): have to think about really seriously and i appreciate that whether it happens or not is

[1:17:02] Trustee Bernardo (probable): going to be something that's probably larger than the ltc's decision the ltc i think has to reach

[1:17:08] Trustee Bernardo (probable): some conclusion of its own whether it's appropriate for our area and so that we can participate in

[1:17:14] Trustee Bernardo (probable): that debate uh not just with squamish nation but also within the islands trust so what i would like

[1:17:22] Trustee Bernardo (probable): to see is that staff report back on the implications of implementing c2 because i i do

[1:17:30] Trustee Bernardo (probable): see some um i mean there's large social economic uh and uh legal issues here and i i don't pretend

[1:17:43] Trustee Bernardo (probable): to know, to have a solid grasp of any of them. But moving in the direction of effectively dual

[1:17:51] Trustee Bernardo (probable): governance through dual approval processes, that's a big thing. And the pros and cons of that,

[1:18:02] Trustee Bernardo (probable): I think we do have to air out and discuss amongst ourselves before we talk about implementing.

[1:18:11] Planner Zupanec (probable): Through the chair, that minor amendment is, from a planning perspective, still completely relevant.

[1:18:20] Planner Zupanec (probable): to what we'd like to explore and bring back information on.

[1:18:23] Planner Zupanec (probable): The object of the trust is pretty clear

[1:18:26] Planner Zupanec (probable): in terms of the commitment to work cooperatively

[1:18:30] Planner Zupanec (probable): with other levels of government and First Nations,

[1:18:32] Planner Zupanec (probable): and this still works.

[1:18:37] Trustee Bernardo (probable): Well, can you explain what you mean by that,

[1:18:39] Trustee Bernardo (probable): Planner Zupanek?

[1:18:40] Trustee Bernardo (probable): Are you saying that it's like you basically disagree

[1:18:45] Trustee Bernardo (probable): with what I said and we need to just go ahead?

[1:18:48] Planner Zupanec (probable): Reporting back on the implications of implementing

[1:18:51] Planner Zupanec (probable): that C2 recommendation?

[1:18:53] Voice 6: Mm-hmm.

[1:18:54] Planner Zupanec (probable): is still squarely aligned with the object of the trust which is where we're coming from with this

[1:18:59] Planner Zupanec (probable): particular wording and so that minor change doesn't um i think it's fully supportable and

[1:19:08] Planner Zupanec (probable): still allows us to report back on this important um well when

[1:19:14] Planner Zupanec (probable): you say when

[1:19:15] Trustee Bernardo (probable): you say minor change

[1:19:16] Trustee Bernardo (probable): i don't consider if if i would be happy to hear that um staff would be supportive of having

[1:19:24] Trustee Bernardo (probable): language say report back on the implications of implementing squamish nation etc um i don't

[1:19:32] Trustee Bernardo (probable): consider that to be minor uh that's actually pretty big uh it's it's shifting it from saying

[1:19:38] Trustee Bernardo (probable): it's simply operational to to pointing out that staff is going to be asked to look at both the

[1:19:47] Trustee Bernardo (probable): operational and the principal implications of doing it is that your understanding as well if

[1:19:54] Trustee Bernardo (probable): if we put in that language?

[1:19:55] Planner Zupanec (probable): Yeah, that's super helpful, in fact,

[1:19:57] Planner Zupanec (probable): because then we can really point and draw on

[1:20:00] Planner Zupanec (probable): the commitments of Trust Council to undertake this work.

[1:20:04] Planner Zupanec (probable): And I can definitely pull all that together

[1:20:08] Planner Zupanec (probable): to demonstrate the implications of this recommendation

[1:20:12] Planner Zupanec (probable): and how it aligns squarely with Trust Council's directive.

[1:20:17] Trustee Bernardo (probable): Well, I would be delighted

[1:20:19] Trustee Bernardo (probable): if we could just amend the motion

[1:20:21] Trustee Bernardo (probable): such that it would read that the Gambier Local Island

[1:20:24] Trustee Bernardo (probable): and trust committee request that after report on back on the implications of implementing

[1:20:29] Trustee Bernardo (probable): squamish nation engagement summary c2 okay

[1:20:32] Trustee Bernardo (probable): so kate louise are you content to re uh uh state your

[1:20:37] Trustee Bernardo (probable): motion with the suggested uh uh amendment here yeah

[1:20:43] Trustee Stamford: because it was never seconded it was not

[1:20:45] Trustee Bernardo (probable): yeah exactly it was not seconded yeah

[1:20:47] Trustee Stamford: so we can make that adjustment and then would you be

[1:20:51] Trustee Stamford: be comfortable seconding that, Trustee Bernardo?

[1:20:53] Trustee Stamford: Yes, I would.

[1:20:57] Trustee Bernardo (probable): So over

[1:20:57] Trustee Bernardo (probable): to you, Trustee Stamford, to restate the motion.

[1:21:00] Trustee Stamford: That the Gambier Island Local Trust Committee

[1:21:02] Trustee Stamford: request staff to report back on the implications

[1:21:06] Trustee Stamford: of implementing Squamish Nation Engagement

[1:21:08] Trustee Stamford: Summary Recommendations and the quote

[1:21:12] Trustee Stamford: for C2 and

[1:21:13] Voice 6: follows

[1:21:14] Trustee Bernardo (probable): through as such.

[1:21:17] Trustee Bernardo (probable): I second the motion.

[1:21:18] Trustee Bernardo (probable): Moved and seconded, that's great.

[1:21:20] Trustee Bernardo (probable): Thank you, Trustee Bernardo.

[1:21:21] Trustee Bernardo (probable): any further discussion all those in favor and did you vote in favor joe i'm sorry i missed

[1:21:30] Voice 8: okay

[1:21:30] Trustee Bernardo (probable): sorry messing around here

[1:21:32] Trustee Bernardo (probable): yes that's up

[1:21:33] Trustee Bernardo (probable): right thank you so then that carries unanimously

[1:21:37] Trustee Bernardo (probable): excellent this is important and it's um this conversation is going to happen throughout

[1:21:43] Trustee Bernardo (probable): the trust area so next and then so number four do

[1:21:47] Trustee Stamford: you want um sony do you mind just

[1:21:50] Trustee Stamford: Just outline why you picked those specific K-6, B-4, B-7, B-10.

[1:22:00] Planner Zupanec (probable): Thank you.

[1:22:01] Planner Zupanec (probable): So through the chair, these particular recommendations in the engagement summary are still the high priority.

[1:22:09] Planner Zupanec (probable): They're ranked high priority by the nation's staff.

[1:22:12] Planner Zupanec (probable): They are not policy or regulatory changes.

[1:22:16] Planner Zupanec (probable): They're actually relationship building or advocacy action items.

[1:22:20] Planner Zupanec (probable): So we separated those out from the official community plan or land use bylaws sort of text amendments so that we could provide you with some options and the implications of how could this actually work?

[1:22:38] Planner Zupanec (probable): What does it look like to work with the Sunshine Coast Regional District to explore some of these options?

[1:22:45] Planner Zupanec (probable): What does this look like to work cooperatively with others in advancing these because the nation has identified these as a high priority and you have a role to play to support that potentially by elevating the importance of it with the other partners in local governance in the Howe Sound.

[1:23:07] Planner Zupanec (probable): so that's why these are teased out and separated from the ocp and lub ones in recommendation number

[1:23:15] Planner Zupanec (probable): two so i'm happy to answer any questions about those specific recommendations but this would

[1:23:22] Planner Zupanec (probable): simply be reporting back on some of the different frameworks to to do this work okay

[1:23:34] Trustee Bernardo (probable): does that

[1:23:35] Trustee Bernardo (probable): answer your question trustee stanford go ahead just

[1:23:42] Trustee Stamford: a comment back then um you know some of

[1:23:45] Trustee Stamford: these that i looked at it isn't just specific to the islands trust local trust committee this is

[1:23:51] Trustee Stamford: potential for community different community engagement uh directly with squamish nation

[1:23:59] Trustee Stamford: um there's all sorts of different options here uh so i i find this really this one is particularly

[1:24:06] Trustee Stamford: interesting and it is also an opportunity to work with the regional district like in a more

[1:24:12] Trustee Stamford: meaty uh cohesive way um uh this this could go beyond just um simply a a one-off meeting that

[1:24:22] Trustee Stamford: we have once a year um saying is everything fine everything's fine that this would help us

[1:24:28] Trustee Stamford: find direction and um hopefully some economy and how we operate together there's a lot of

[1:24:35] Trustee Stamford: opportunity there so um are you comfortable if i read this out trustee bart bernardo

[1:24:43] Trustee Stamford: i don't want to get caught again no

[1:24:47] Trustee Bernardo (probable): it's like that's fine go ahead yeah

[1:24:49] Trustee Stamford: um i move that the

[1:24:51] Trustee Stamford: gambier on local trust committee request staff to report back on the options and implications

[1:24:57] Trustee Stamford: to implement squamish nation engagement summary

[1:25:00] Trustee Stamford: recommendations A6, B4, B7, B10, D2, and D4.

[1:25:05] Trustee Stamford: Identify this high priority relationship

[1:25:07] Trustee Stamford: building and advocacy action items.

[1:25:12] Trustee Bernardo (probable): No, second the motion.

[1:25:14] Trustee Bernardo (probable): Okay, so that's duly moved and seconded as presented.

[1:25:18] Trustee Bernardo (probable): Any, you wish to speak to the motion,

[1:25:21] Trustee Bernardo (probable): any further Trustee Stamford?

[1:25:23] Trustee Bernardo (probable): Any discussion?

[1:25:25] Trustee Bernardo (probable): I'll call for the vote then, all those in favor?

[1:25:28] Trustee Bernardo (probable): and so that carries unanimously excellent thank you is there anything further

[1:25:34] Trustee Bernardo (probable): well we still have a few more things to work through here yep i think number five is pretty

[1:25:40] Trustee Bernardo (probable): easy i mean yes let's do it okay

[1:25:43] Trustee Stamford: i'm i move that began around local trust committee request staff

[1:25:47] Trustee Stamford: to initiate a request schedule an elected officials meeting with squamish nation in

[1:25:51] Trustee Stamford: the fall winter of 2024 to discuss the status of the implementation squamish nation engagement

[1:25:58] Trustee Stamford: I second the

[1:26:01] Trustee Bernardo (probable): motion moved and seconded no discussion required all those in favor so that carries unanimously excellent well done so what does that leave us number two number six

[1:26:14] Trustee Bernardo (probable): yeah that's the one I've got some reservations about which

[1:26:22] Trustee Bernardo (probable): one number two okay so should we should we tackle number six then first yeah I thought we did that all

[1:26:30] Trustee Bernardo (probable): didn't we no

[1:26:31] Planner Zupanec (probable): correct not

[1:26:32] Trustee Bernardo (probable): number six yeah

[1:26:33] Planner Zupanec (probable): number six has already been voted oh

[1:26:35] Trustee Bernardo (probable): we get that one

[1:26:35] Trustee Bernardo (probable): okay i thought we were on two okay so um so

[1:26:41] Planner Zupanec (probable): i'm happy to provide some preface and comments

[1:26:43] Planner Zupanec (probable): that

[1:26:43] Trustee Bernardo (probable): would be fantastic thank you please do

[1:26:45] Planner Zupanec (probable): so this is simply a request for staff to report back

[1:26:49] Planner Zupanec (probable): with the supplemental report with the options and implications of bylaw language to address these

[1:26:56] Planner Zupanec (probable): these high priority recommendations. So this is where we would help identify for you. Here's the

[1:27:01] Planner Zupanec (probable): range of options that you have through policy and regulations to address this and link it directly

[1:27:09] Planner Zupanec (probable): back to the public engagement recommendations, which I've already identified are very closely

[1:27:14] Planner Zupanec (probable): tied to this engagement. So these are not coming out of left field. There's a lot of alignment

[1:27:20] Planner Zupanec (probable): between the two engagement summaries to make substantive changes to the official community

[1:27:26] Planner Zupanec (probable): plan and land use bylaw in this regard. So the staff report would simply provide you with that

[1:27:33] Planner Zupanec (probable): template of menu options to address each of these that then could easily be discussed and deliberated

[1:27:40] Planner Zupanec (probable): on in more detail versus using today's meeting to do that when in fact you don't have the full

[1:27:47] Planner Zupanec (probable): analysis of the range of tools or the implications of those tools being implemented

[1:27:53] Planner Zupanec (probable): so we're suggesting it might be premature to already limit our reporting back to you

[1:28:00] Planner Zupanec (probable): on some of these recommendations when in fact you may find that it's very helpful to see the

[1:28:10] Planner Zupanec (probable): options and the implications of those options in policy or regulatory language presented

[1:28:15] Planner Zupanec (probable): And that document or that report is then also very useful for members of the public who are following along who wish to see what analysis you used to come to the conclusion to either advance that to a draft by-law stage or to decide to not include in the next phase of the project.

[1:28:40] Trustee Bernardo (probable): My reservation about this is I don't think it's necessary to draft by-law language for

[1:28:46] Trustee Bernardo (probable): staff to assist the LTC in analyzing this.

[1:28:51] Trustee Bernardo (probable): Where I'm coming from with my opening remark is we need some serious analysis of this.

[1:28:59] Trustee Bernardo (probable): Some of it, a lot of it will have to come from staff because this will affect the expectations

[1:29:07] Trustee Bernardo (probable): of the residents of Gambier.

[1:29:10] Trustee Bernardo (probable): uh and changing them and um what those changes potentially could be the implications of them

[1:29:20] Trustee Bernardo (probable): uh i feel a lot better if we discuss that without starting it all off starting the analysis with

[1:29:28] Trustee Bernardo (probable): draft bylaw language that is that that has that feel to me of the train leaving the station

[1:29:36] Trustee Bernardo (probable): and I see that Bliner Zupanek was shaking her head.

[1:29:42] Planner Zupanec (probable): Just to clarify, I've highlighted the words.

[1:29:45] Planner Zupanec (probable): This is not to bring back draft bylaw language.

[1:29:48] Planner Zupanec (probable): It's to bring back a supplemental report that has the options and implications.

[1:29:53] Planner Zupanec (probable): I have to use draft bylaw language in a report to explain to you

[1:29:57] Planner Zupanec (probable): what setbacks or a development permit area or...

[1:30:00] Planner Zupanec (probable): how a heritage conservation area might work those are all things that the public engagement

[1:30:04] Planner Zupanec (probable): also recommended so these are not necessarily conflicting concepts all

[1:30:12] Voice 6: right this is not to

[1:30:13] Planner Zupanec (probable): bring back draft bylaw language it's simply to bring back a supplemental report that helps

[1:30:18] Planner Zupanec (probable): clarify what how those tools might look if you decide to give direction to staff to prepare

[1:30:25] Planner Zupanec (probable): draft bylaw language so it's like a menu of potential options and what those implications

[1:30:31] Planner Zupanec (probable): could look like so i just wanted to clarify that that's why i was shaking my head

[1:30:37] Trustee Bernardo (probable): that's very helpful uh what so and you're probably i'm probably going to bother you

[1:30:45] Trustee Bernardo (probable): by asking something that forces or repeats something you probably have already said

[1:30:49] Trustee Bernardo (probable): good. So when you say that, this draft by law language is not actually draft language that is

[1:30:59] Trustee Bernardo (probable): contemplated to move forward into the OCP. It is, in a sense, hypothetical language. So we have

[1:31:07] Trustee Bernardo (probable): something to work with. Is that what you're getting at?

[1:31:10] Planner Zupanec (probable): Draft by law language, yeah, would be

[1:31:14] Planner Zupanec (probable): to give you a sense of what it actually looks like. So yes, hypothetical language, examples of

[1:31:23] Planner Zupanec (probable): a development permit guideline, for example, the range of things you would expect to see

[1:31:29] Planner Zupanec (probable): for policy directive, and then a regulation to implement that policy. That's what we're

[1:31:35] Planner Zupanec (probable): referring to. Yes.

[1:31:37] Trustee Bernardo (probable): Okay. That sounds actually kind of reasonable. But to me, it's like I'm

[1:31:42] Trustee Bernardo (probable): repeating myself from what I said before, I would hope that the report would be heavy on the

[1:31:47] Trustee Bernardo (probable): implications and spelling out what the real world practical significance of adopting some of these

[1:31:56] Trustee Bernardo (probable): recommendations would be for residents of Gambier. Because that's where the action is. And if we have

[1:32:03] Trustee Bernardo (probable): a report that consists of draft bylaw language that just sits there and it's left to the trustees

[1:32:08] Trustee Bernardo (probable): Ds to sort of try to figure out what it means. That's not as helpful as having language that

[1:32:15] Trustee Bernardo (probable): is saying, okay, this is what this language in the OCP would look like in order to advance these

[1:32:21] Trustee Bernardo (probable): recommendations. But that's just the starting point. What we need to know is like, what is

[1:32:27] Trustee Bernardo (probable): this going to actually look like on the ground? What is the practical effect going to be? Is that

[1:32:31] Trustee Bernardo (probable): contemplated for the report?

[1:32:33] Planner Zupanec (probable): Absolutely. I would definitely want to make sure that I was providing

[1:32:38] Planner Zupanec (probable): you with the implications of how this addresses the nation's concerns how this functionally would

[1:32:45] Planner Zupanec (probable): work on the ground and how this would um what implications this has for people who are making

[1:32:53] Planner Zupanec (probable): applications or making changes to the landscape on the island so all those implications not just

[1:32:59] Planner Zupanec (probable): the one that you've identified in terms of um you know residents or constituents but also linking it

[1:33:06] Planner Zupanec (probable): back to this document of the engagement summary that highlights what are the issues and concerns

[1:33:11] Planner Zupanec (probable): that support and drive the focus of this particular policy directive or option for a regulation to be

[1:33:21] Planner Zupanec (probable): considered by the local trust committee so it's abundantly clear to everybody looking at this

[1:33:26] Planner Zupanec (probable): this is this particular option was selected here's how it links back to the concerns of

[1:33:31] Planner Zupanec (probable): the public or the concerns of nations or concerns of the the trust policy statement even right i

[1:33:36] Planner Zupanec (probable): I have to, as a planner, provide you with those implications that this is either consistent

[1:33:40] Planner Zupanec (probable): with all these different pieces that you have to consider as decision makers, because you're

[1:33:46] Planner Zupanec (probable): not just looking at one implication, you have to consider the whole range.

[1:33:51] Planner Zupanec (probable): So, of course, we'd want to make sure you have that in one package of information.

[1:33:57] Trustee Bernardo (probable): That's helpful.

[1:33:58] Trustee Bernardo (probable): Thank you.

[1:33:58] Trustee Bernardo (probable): One more question.

[1:34:00] Trustee Bernardo (probable): How do we deal with the fact that what we've heard from Trustee Stamford is that the 2023 public engagement summary is not in itself sufficient and that we need additional consultation with the public that resides in Gambier?

[1:34:22] Trustee Bernardo (probable): And that should that happen, should that supplemental consultation and discussion happen before this report is prepared? Because if the 2023 public engagement isn't enough and then we need more, tying the work that you do to sort of analyze the 20 recommendations from engagement with Squamish Nation to the 2023 public engagement,

[1:34:51] Trustee Bernardo (probable): It may not fairly represent where the public is at today, if I understand what Trustee Samford was saying before.

[1:35:00] Trustee Bernardo (probable): And, of course, she's got her hand up and invoking her name.

[1:35:04] Trustee Bernardo (probable): She'd better talk now.

[1:35:08] Trustee Stamford: No, it's not so much that.

[1:35:11] Trustee Stamford: I think given the broad themes that we came up with, with the targeted review, which is how this started,

[1:35:21] Trustee Stamford: The change really has come in the additional topics that came from the Skomish Nation that needs to be part of how the community addresses the focus of the OCP.

[1:35:38] Trustee Stamford: And it's

[1:35:38] Trustee Stamford: really hard for individual community members to consider whether their needs are being heard until they actually get to see some wording.

[1:35:52] Trustee Stamford: And so that's where I want an extra layer of thoughtful engagement is this is what we heard four years ago.

[1:36:03] Trustee Stamford: This is some additional information we've heard.

[1:36:06] Trustee Stamford: this is where the Squamish nation are this is how it all compiles together does this roughly

[1:36:13] Trustee Stamford: move us in the direction that you would like to see our OCP so it's not a question of going back

[1:36:19] Trustee Stamford: for additional engagement prior to I want them to be able to work within a framework

[1:36:26] Trustee Stamford: that reviews everything to date I think the only thing that's missing

[1:36:34] Trustee Stamford: would be the addition of the work that's been done over the past year

[1:36:38] Trustee Stamford: with the Reddit report.

[1:36:41] Trustee Stamford: The Reddit report is definitely much more focused on very specific,

[1:36:46] Trustee Stamford: almost service specifics, for instance, towards better transport access,

[1:36:57] Trustee Stamford: better emergency services, those kinds of things.

[1:37:00] Trustee Stamford: but there may be elements in it that support um the ocp in a more precise way so i just if we

[1:37:08] Trustee Stamford: have an opportunity here i don't know that's sort of what i was saying so that's really where it's

[1:37:13] Trustee Stamford: coming from i think having some wording with which to frame a further engagement would be more

[1:37:21] Trustee Stamford: effective agreed

[1:37:26] Trustee Bernardo (probable): so how are we feeling about emotion i don't have

[1:37:35] Trustee Bernardo (probable): feelings are we ready for

[1:37:36] Trustee Bernardo (probable): emotions and let's put it that way you're muted there trustee stanford i'm

[1:37:47] Trustee Stamford: dealing with three

[1:37:48] Trustee Stamford: different computers right now um i moved the gambier on local trust committee request staff

[1:37:53] Trustee Stamford: to prepare a supplemental report including options and implications of draft bylaw language to amend

[1:37:59] Trustee Stamford: and update the official community plan and land use bylaw based on general recommendations of the

[1:38:05] Trustee Stamford: 2023 public engagement summary and 20 recommendations from the 2024 Squamish

[1:38:11] Trustee Stamford: nation engagement summary as identified as high priority OCP and OEB amendments.

[1:38:18] Trustee Bernardo (probable): Thanking everybody for their patience,

[1:38:20] Trustee Bernardo (probable): I second the motion.

[1:38:21] Trustee Bernardo (probable): Excellent, that's good. So is there any further discussion? No, beautiful. All those in favor?

[1:38:30] Trustee Bernardo (probable): That carries. So I just want to provide a tip there with multiple computers,

[1:38:35] Trustee Bernardo (probable): uh trustee stanford because it's a strange little echoey hiss thing going on in the background when

[1:38:41] Trustee Bernardo (probable): you're speaking so it would be useful if only one of the computers you have has the speaker on and

[1:38:47] Trustee Bernardo (probable): only one of them maybe has the microphone on just so it isn't feeding back amongst itself in your

[1:38:53] Trustee Bernardo (probable): own location it

[1:38:54] Trustee Stamford: should be better now but the kitchen is

[1:38:57] Trustee Bernardo (probable): no longer being used it's funny i

[1:38:58] Trustee Bernardo (probable): still hear it but that's okay oh do you

[1:39:01] Trustee Bernardo (probable): i've turned everything else off so yeah it's it's

[1:39:05] Trustee Bernardo (probable): It's not horrible, but it's just a little thing.

[1:39:08] Trustee Bernardo (probable): Anyway, let us keep going.

[1:39:10] Trustee Bernardo (probable): Is that all the motions in that report?

[1:39:13] Planner Zupanec (probable): That is sufficient direction for us to proceed with next steps.

[1:39:17] Planner Zupanec (probable): And we're aiming for your summer meeting.

[1:39:22] Planner Zupanec (probable): It wouldn't be the May meeting.

[1:39:23] Planner Zupanec (probable): It would be the one after that where we would start to hopefully have some more follow-up for you.

[1:39:28] Planner Zupanec (probable): It's a significant bulk of work coming out of today's meeting.

[1:39:31] Planner Zupanec (probable): So thanks for your patience as we move forward.

[1:39:33] Planner Zupanec (probable): And, yeah, we're really excited to get going on this next step.

[1:39:41] Trustee Bernardo (probable): Indeed. I, too, am very excited.

[1:39:43] Trustee Bernardo (probable): I just want to say that, you know, it is a bulk of work, but it's significant work.

[1:39:48] Trustee Bernardo (probable): It's definitely beyond maybe the scope that was imagined a few years ago and is, in fact, probably the first time in history that we've engaged with First Nations in this way to ask them to participate in the process.

[1:40:03] Trustee Bernardo (probable): and that in itself is significant and so I'm really glad to see this going forward

[1:40:08] Trustee Bernardo (probable): and looking forward to the work in the fall. So Trustee Stamford anything else?

[1:40:14] Trustee Bernardo (probable): I

[1:40:15] Trustee Stamford: just want to make a comment about the recommendations themselves that we got

[1:40:21] Trustee Stamford: from the rights and titles tab. I was surprised not to see more specific thoughts around

[1:40:30] Trustee Stamford: are the recreational conservation zone which is the center the large center portion of Gambier

[1:40:39] Trustee Stamford: that is zoned this odd concept and I was hoping to see a little more direction in how we could

[1:40:50] Trustee Stamford: better support what is quote-unquote a crown land area that the Squamish nation other nations have

[1:40:59] Trustee Stamford: a tremendous interest in um be interesting you find out more about that later on and the other

[1:41:08] Trustee Stamford: item is i noticed in the references that um the squamish nation marine use plan

[1:41:15] Trustee Stamford: is pending and i'm wondering if that will be um provided as another additional

[1:41:24] Trustee Stamford: input piece for further clarification of our our OCP through

[1:41:33] Planner Zupanec (probable): the chair that that's our hope is that

[1:41:35] Planner Zupanec (probable): its preparation could potentially inform even if their later stages changes you know after first

[1:41:43] Planner Zupanec (probable): reading that doesn't prevent the local trust committee from considering timely release of

[1:41:48] Planner Zupanec (probable): of relevant policy directives

[1:41:51] Planner Zupanec (probable): or other relevant information, technical information.

[1:41:55] Planner Zupanec (probable): So I will be staying in touch with the department

[1:42:02] Planner Zupanec (probable): to obtain those relevant pieces

[1:42:05] Planner Zupanec (probable): and bring them back to you as soon as they're available.

[1:42:08] Planner Zupanec (probable): And I'm not sure if they're on schedule right now

[1:42:10] Planner Zupanec (probable): with the release of that,

[1:42:12] Planner Zupanec (probable): that was actually late 2023,

[1:42:15] Planner Zupanec (probable): that that was indicated for a projected timeline of release so i'm not sure if that's still up to

[1:42:21] Planner Zupanec (probable): date or not and and just a further

[1:42:25] Trustee Stamford: comment chair um i i think these are the kinds of it's that

[1:42:30] Trustee Stamford: area that is of the most interest to um especially waterfront owners right now

[1:42:37] Trustee Stamford: because of other activities that are happening um along the sunshine coast with the social

[1:42:44] Trustee Stamford: shelf. So I can see that building onto our OCP further as that's clarified within the house

[1:42:51] Trustee Stamford: sound.

[1:42:54] Trustee Bernardo (probable): Yep. Okay. So can we move on to the minor project at 9.2? Perfect. Okay. So Sonia,

[1:43:06] Trustee Bernardo (probable): are you waving goodbye? Okay. Sonia, heartfelt thanks for the significant amount of work you're

[1:43:13] Trustee Bernardo (probable): doing for us thank you um planner mccarger also thank you to you for the great work that you're

[1:43:22] Trustee Bernardo (probable): doing for us and so this is now the minor project key shoreline protection project i'll turn it over

[1:43:27] Trustee Bernardo (probable): to you for your report great

[1:43:30] Planner McCargar: thanks chair uh so as you know uh the ltc has reached this draft

[1:43:34] Planner McCargar: through a number of edits and ltc discussion that happened primarily in the fall of 2023

[1:43:40] Planner McCargar: Since late November 2023, the project has been put on hold to focus on another LTC priority, which was the Keats Island Marine General Zone Amendment Project, which has now been wrapped up.

[1:43:51] Planner McCargar: And therefore, staff are bringing back the proposed bylaws forward for LTC endorsement and hopefully second reading.

[1:43:59] Planner McCargar: Staff are recommending that the LTC review proposed bylaw number 154 as shown in attachment 2 and endorse the final changes for second reading as amended.

[1:44:11] Planner McCargar: And then also staff are recommending that the bylaw obtain a legal review and proceed to public hearing in the summer of 2024.

[1:44:19] Planner McCargar: So there were two remaining issues that I've highlighted in the report that the LTC had tabled for further discussion back in November.

[1:44:28] Planner McCargar: and those were dock materials the guideline around dock materials and then the second was

[1:44:36] Planner McCargar: adding an exemption for additions in the development permit area particularly for

[1:44:41] Planner McCargar: additions in the seven and a half to 15 meter dpa area so if the ltc could make a decision

[1:44:48] Planner McCargar: regarding these two items tonight that would be really helpful to move this project along

[1:44:54] Planner McCargar: long. The next steps, I did provide a timeline there. The next steps, if the LTC concurs with

[1:45:01] Planner McCargar: staff recommendations, the staff will obtain a legal review and subsequently schedule a public

[1:45:08] Planner McCargar: hearing for the summer of 2024. If there's preference to something on Keats or in person

[1:45:17] Planner McCargar: or electronic, we can also discuss that as well. But for now, I think turning our mind to

[1:45:24] Planner McCargar: to the proposed bylaw and all the changes that have been reflected there.

[1:45:33] Trustee Bernardo (probable): Yes. Go ahead, Trustee Bernardo.

[1:45:38] Trustee Bernardo (probable): Yes, I'm mindful that I don't want to exasperate Trustee Rogers or former Trustee Rogers any further than I already have,

[1:45:53] Trustee Bernardo (probable): nor Trustee Stanford and Trustee Luckham, let alone Ms. McCarter.

[1:46:01] Trustee Bernardo (probable): But I would like to defer this item to the next meeting.

[1:46:06] Trustee Bernardo (probable): I'll be honest with you.

[1:46:07] Trustee Bernardo (probable): I have not had a chance to fully digest all of these different changes.

[1:46:13] Trustee Bernardo (probable): And the exemption, the further exemption, we could discuss any thoughts that people have about that further exemption that I talked about before and that we never had a chance to fully discuss.

[1:46:26] Trustee Bernardo (probable): us um but i prefer that we'd actually have that discussion at the next meeting

[1:46:31] Trustee Bernardo (probable): because i don't think by the way subject to what staff says about this

[1:46:38] Trustee Bernardo (probable): i i don't think deferring the discussion and dealing with second reading to the next meeting

[1:46:45] Trustee Bernardo (probable): should get in the way of doing a legal review um because i think we're very close

[1:46:53] Trustee Bernardo (probable): but I

[1:46:54] Trustee Bernardo (probable): for personal reasons I just have not had a chance

[1:47:01] Trustee Bernardo (probable): to read this stuff in the detail

[1:47:02] Trustee Bernardo (probable): that deserves to be read

[1:47:05] Trustee Bernardo (probable): and I'm sorry about that

[1:47:07] Trustee Bernardo (probable): Through

[1:47:07] Planner McCargar: the chair if I

[1:47:09] Planner McCargar: could just add so all the changes

[1:47:11] Planner McCargar: that have been reflected in this proposed

[1:47:13] Planner McCargar: bylaw are the ones that were

[1:47:15] Planner McCargar: line by line

[1:47:17] Planner McCargar: went through the LTC

[1:47:19] Planner McCargar: the LTC endorsed each

[1:47:21] Planner McCargar: change that has now been reflected

[1:47:23] Planner McCargar: in this so I don't

[1:47:25] Planner McCargar: know that there's a lot more discussion that can happen around the changes as they're seen there

[1:47:30] Planner McCargar: was still the two issues that were not resolved but as it stands right now this hasn't been given

[1:47:37] Planner McCargar: second reading as amended so this sending it off to legal review at this stage before i've had the

[1:47:43] Planner McCargar: ltc commitment to these are the final changes i wouldn't be comfortable with that because

[1:47:49] Planner McCargar: basically it's being at second reading we have a very old draft and there was many many changes

[1:47:55] Planner McCargar: that that are made to get to this version now so i think we do need some commitment from the ltc

[1:48:03] Planner McCargar: in the form

[1:48:04] Trustee Bernardo (probable): of a second reading yeah okay fair enough but uh to be clear i don't anticipate

[1:48:08] Trustee Bernardo (probable): that we would be revisiting any of those things that we've already done as far as i'm concerned

[1:48:14] Trustee Bernardo (probable): we worked did a lot of work in those things and those different you know compromises back and

[1:48:20] Trustee Bernardo (probable): forth those are done and dusted the hard thing the very hard thing is this last business about

[1:48:27] Trustee Bernardo (probable): how we deal whether or not we have an exemption for alterations or additions within the dpa with

[1:48:37] Trustee Bernardo (probable): with respect to things that are within the footprint of an existing building or structure

[1:48:43] Trustee Bernardo (probable): on previously disturbed land and we had a partial discussion about that before and

[1:48:50] Trustee Bernardo (probable): And I think we need to complete that discussion because I'm thinking about the fairness of the people who already have, I mean, they've had these properties for generations and they have been stewards of these properties.

[1:49:04] Trustee Bernardo (probable): And so to the extent that there's already some building has some portion or a portion of the building is already within the DPA, an alteration there is no different than, in my view, it's no different than the exemption we've already agreed to for repairs within it.

[1:49:26] Trustee Bernardo (probable): uh but um as i said i'd prefer to have that discussion at the next meeting and ideally

[1:49:36] Trustee Bernardo (probable): we would actually get the second reading at this next meeting in may uh whether i get my way on

[1:49:42] Trustee Bernardo (probable): the exemption but i do recognize there's a limit to how how much i can sort of advocate

[1:49:48] Trustee Bernardo (probable): and have success advocating for people in keats so that's my request that we simply defer this to

[1:49:58] Trustee Bernardo (probable): to the next meeting, and we'll deal with it at that time.

[1:50:04] Trustee Bernardo (probable): Okay, Trustee Stamford, look for your remarks

[1:50:08] Trustee Bernardo (probable): and have some thoughts on my own share.

[1:50:15] Trustee Stamford: First of all, I think we are all advocating

[1:50:17] Trustee Stamford: for people on Keats Island.

[1:50:20] Trustee Stamford: I think we've been working with this all term to date.

[1:50:26] Trustee Stamford: We've been working on it most of last term.

[1:50:29] Trustee Stamford: um i'm not sure how much more information in the next month is going to change or

[1:50:38] Trustee Stamford: help with a decision um it's fairly straightforward what is being asked is this acceptable or is it

[1:50:47] Trustee Stamford: not um you have trustee bernardo has opinions about the fairness of whether the exemption

[1:50:58] Trustee Stamford: should go through or not um i also have thoughts and opinions that aren't necessarily specific to

[1:51:05] Trustee Stamford: this report but that we have developed over the months and i don't see that changing in the in

[1:51:12] Trustee Stamford: the next month i'm fully prepared to discuss this now um i'm just not sure how much more discussion

[1:51:20] Trustee Stamford: we can have on these these topics um yeah i'm i'm just not sure what an extra month will do

[1:51:31] Trustee Stamford: um you know what new information i could possibly get to to add to my decision

[1:51:38] Trustee Stamford: i

[1:51:40] Trustee Bernardo (probable): need the time to clarify my own thoughts about first of all i need to read the whole thing again

[1:51:48] Trustee Bernardo (probable): and i appreciate that i i really don't think any further change that can be required

[1:51:53] Trustee Bernardo (probable): I was pretty happy with how far we'd gotten last time, but I do have to read the whole thing, digest the whole thing, and I haven't had a chance to do that.

[1:52:02] Trustee Bernardo (probable): That's on me, and I apologize for not being ready for the meeting at that level.

[1:52:07] Trustee Bernardo (probable): That's one thing.

[1:52:09] Trustee Bernardo (probable): The other point, the more important point, really, is about this exemption.

[1:52:14] Trustee Bernardo (probable): I feel pretty strongly about it.

[1:52:16] Trustee Bernardo (probable): But what I have to do is get my own head around the idea of if I can't persuade the other trustees to adopt some kind of exemption along these lines, whether I can support the bylaw at all, that's where I'm at.

[1:52:31] Trustee Bernardo (probable): And I don't want to be in that position, and I'm not entirely sure that would be the right thing to do, to sort of dig in my heels on that one thing.

[1:52:44] Trustee Bernardo (probable): um i need to think that through for myself but how far i'm going to go with it if i'm going to

[1:52:50] Trustee Bernardo (probable): be honest with you uh right now um if we start discussing this today uh i fear that it's going

[1:52:59] Trustee Bernardo (probable): to be a rehash of the back and forth that we had last time and that we never completed

[1:53:05] Trustee Bernardo (probable): and because i haven't thought through myself frankly how far i'm prepared to compromise on it

[1:53:13] Trustee Bernardo (probable): uh i'm not sure how useful that discussion is going to be uh when i'm asking you to defer this

[1:53:20] Trustee Bernardo (probable): to the next meeting i'm also and i should have said this i'm committing to resolving it at the

[1:53:26] Trustee Bernardo (probable): next meeting and one way or the other being very clear about where we stand on so uh that's why

[1:53:37] Trustee Bernardo (probable): i'm asking we put it off within until the next meeting

[1:53:42] Trustee Bernardo (probable): okay um i just maybe paint a little

[1:53:47] Trustee Bernardo (probable): a picture and engage Planner McCarter in that, some advice on the picture I would like to paint.

[1:53:57] Trustee Bernardo (probable): Certainly getting this to legal review is important. And what I heard was that we need

[1:54:05] Trustee Bernardo (probable): to do that with this current version, which would indeed ideally be provided second reading in order

[1:54:15] Trustee Bernardo (probable): to say we're serious about wanting to have a legal opinion based upon the content there.

[1:54:20] Trustee Bernardo (probable): And given that we've had some lengthy discussion here, so it does seem to me that that's a useful

[1:54:28] Trustee Bernardo (probable): exercise. It also, if we're going to have a public hearing in the summer, it does also seem

[1:54:37] Trustee Bernardo (probable): appropriate that we should fix a date. So the question for Blana McCargar here is that

[1:54:46] Trustee Bernardo (probable): if we were prepared to give second reading, and of course, second reading isn't the end of it.

[1:54:51] Trustee Bernardo (probable): Any amendments can be made. And in fact, I would expect there would be amendments made after public

[1:54:57] Trustee Bernardo (probable): hearing. And so this is a document to take to public hearing, to hear what the community thinks

[1:55:02] Trustee Bernardo (probable): first-hand, which I think is important, would help inform both trustees. Having a legal opinion

[1:55:08] Trustee Bernardo (probable): would know we're on the right course. And so given that scenario, say second reading,

[1:55:15] Trustee Bernardo (probable): send it for legal opinion, schedule a meeting date. Our meeting on the 28th of May, which is

[1:55:22] Trustee Bernardo (probable): four weeks away, if there was a necessity to make some further edits that we agreed upon,

[1:55:30] Trustee Bernardo (probable): We could obviously rescind second reading and then make those amendments and then re-endorse second reading and continue with a planned date for, let's say, a month, like the end of July or May, June, whatever it happens to be, July, say, end of July, that we'd still be able to meet that objective.

[1:55:49] Trustee Bernardo (probable): And we'd have that sort of, I like the analogy of the train, except my view is a little different, is that we're going to figure out where the stations are that we're going to stop on the journey. And so, Planner McCartney, is that a possibility? And then I'd look to the trustees to see if that seems like a reasonable middle ground to provide the opportunity to have a discussion on our May 28th meeting.

[1:56:13] Trustee Bernardo (probable): Yeah,

[1:56:17] Planner McCargar: I think that that is a possibility. I guess, are you suggesting that if it got second reading today, it would go to legal review and then be revisited in May?

[1:56:28] Planner McCargar: Yeah.

[1:56:29] Planner McCargar: Yeah, I think it just depends on what exactly the changes that would happen at the end of May as to whether those would also need a legal review. I'm not clear.

[1:56:40] Trustee Bernardo (probable): And so if we had to get another legal review, then so be it.

[1:56:44] Trustee Bernardo (probable): Yeah, just

[1:56:44] Planner McCargar: a small portion.

[1:56:45] Planner McCargar: Not

[1:56:45] Trustee Bernardo (probable): ideal and costly.

[1:56:47] Trustee Bernardo (probable): for sure so trustees back to you and maybe i'll turn it to trustee bernardo do you have any

[1:56:52] Trustee Bernardo (probable): reflections on that thought or is that also not um something you want to a journey you want to

[1:56:57] Trustee Bernardo (probable): take today

[1:56:57] Trustee Bernardo (probable): well chair i appreciate the good faith effort you're putting in here to to sort of move

[1:57:03] Trustee Bernardo (probable): it forward um but i'll be honest it seems to me that um what you're describing is unduly complicated

[1:57:11] Trustee Bernardo (probable): complicated and rife with inefficiencies. You know, the idea of passing it and then having a

[1:57:19] Trustee Bernardo (probable): debate that goes somewhere or nowhere and the possibility of having to rescind something

[1:57:25] Trustee Bernardo (probable): you've already passed just four weeks before, it seems the basic point is we have to have that

[1:57:34] Trustee Bernardo (probable): debate about that exemption and to work that through and it seems to me there's no magic

[1:57:42] Trustee Bernardo (probable): to the idea of having the public hearing this summer it can be in the fall if necessary the

[1:57:47] Trustee Bernardo (probable): important thing is that we actually get this done to move it on to public hearing uh in the

[1:57:54] Trustee Bernardo (probable): reasonable future and whether it's in the summer or in the fall i don't think it makes a huge amount

[1:57:59] Trustee Bernardo (probable): of difference given the amount of time that's going through. So I appreciate the effort but

[1:58:06] Trustee Bernardo (probable): I don't think I would support the idea of agreeing to second reading today

[1:58:11] Trustee Bernardo (probable): against the contingency of changing our mind in a month.

[1:58:16] Trustee Bernardo (probable): Okay, Trustee Stamford, over to you.

[1:58:20] Trustee Stamford: Well I would like to hear what the implications are because I did get a sense from looking at

[1:58:26] Trustee Stamford: our major project, that it is contingent, that budgeting for further engagement work on the

[1:58:36] Trustee Stamford: Gambier OCP is contingent on getting the minor project done. So I want to know what a month's

[1:58:43] Trustee Stamford: difference will make.

[1:58:45] Trustee Bernardo (probable): Is it really contingent? I didn't hear that.

[1:58:48] Trustee Stamford: That's how I heard it.

[1:58:50] Planner McCargar: Through the chair, that's correct. Until this minor project is complete, a past public hearing,

[1:58:56] Planner McCargar: there will be no minor project funding available to the LTC so it does hold up the next project

[1:59:03] Planner McCargar: and the the further that you keep pushing it even though it might just seem like a month it

[1:59:10] Planner McCargar: it does keep pushing it into you know this we're talking summer now it's getting into to fall like

[1:59:16] Planner McCargar: it it does keep moving the timeline down quite significantly can

[1:59:22] Trustee Bernardo (probable): you explain what that means

[1:59:24] Trustee Bernardo (probable): so it's significant if we defer it for a month

[1:59:26] Trustee Bernardo (probable): and everything else knocks forward a month,

[1:59:29] Trustee Bernardo (probable): how is that a significant change?

[1:59:31] Trustee Bernardo (probable): If that means a public hearing,

[1:59:33] Trustee Bernardo (probable): you say a month later than when you contemplated

[1:59:36] Trustee Bernardo (probable): in the first instance.

[1:59:37] Trustee Bernardo (probable): Trustee Stamford?

[1:59:39] Trustee Stamford: Yeah, I mean, an example would be,

[1:59:41] Trustee Stamford: I was really hoping to see some kind of engagement

[1:59:43] Trustee Stamford: with the Gambier community about the OCP

[1:59:47] Trustee Stamford: in September sub time.

[1:59:50] Trustee Stamford: If this is delayed a month,

[1:59:52] Trustee Stamford: it shifts everything over a month and we get into the fall and the winter,

[1:59:56] Trustee Stamford: which is an entirely different engagement process.

[2:00:00] Trustee Stamford: for Gambier.

[2:00:09] Trustee Bernardo (probable): That's unfortunate but if that happens that's unfortunate but I'm afraid I

[2:00:19] Trustee Bernardo (probable): that's look I'm not going to repeat myself you've heard what I've got to say about this I really

[2:00:25] Trustee Bernardo (probable): don't want to I don't I'm not in a position to deal with this today and I really do think we

[2:00:32] Trustee Bernardo (probable): should defer it to to the next meeting and I would add that the the delay both projects have

[2:00:46] Trustee Bernardo (probable): undergone

[2:00:46] Voice 6: in

[2:00:49] Trustee Bernardo (probable): a sense what's really driven the delay is the need to deal with the with the

[2:00:55] Trustee Bernardo (probable): broadband issue uh for keats and we had to on an urgent basis amend the bible and for that i

[2:01:01] Trustee Bernardo (probable): remain grateful for the ltc and for staff for for accommodating that but that's an intervening thing

[2:01:08] Trustee Bernardo (probable): that none of us anticipated and zach has introduced the material delay here we were well

[2:01:15] Trustee Bernardo (probable): on our way the fall of 2023 to moving the cheats island shoreline project forward and we got

[2:01:24] Trustee Bernardo (probable): interrupted and that's not that's not anybody's fault i'm

[2:01:35] Trustee Bernardo (probable): just going to seek clarification on one

[2:01:39] Trustee Bernardo (probable): of your remarks about the proposal i made there being overly complex does that seem overly complex

[2:01:48] Trustee Bernardo (probable): or irregular to the planner, to Planner McCarger?

[2:01:52] Trustee Bernardo (probable): And I don't want you to weigh in on the political elements of it, obviously, but in terms of

[2:01:56] Trustee Bernardo (probable): complexity of processing the application, does it make it irregular is probably a better

[2:02:05] Trustee Bernardo (probable): sort of notion, really.

[2:02:06] Trustee Bernardo (probable): I

[2:02:10] Planner McCargar: think if there was just, if it gets second reading and then there's just a small change

[2:02:14] Planner McCargar: that happens at the next meeting, I don't think that that's that irregular.

[2:02:19] Planner McCargar: you wouldn't need to fully rescind second reading it could just be given

[2:02:24] Planner McCargar: second reading as amended so I don't think that it's that significant to do

[2:02:29] Planner McCargar: or that big of a hiccup in the process I guess I my mind does turn to just how

[2:02:36] Planner McCargar: big of a change is going to be needed with well yeah

[2:02:39] Planner McCargar: that's gonna happen in

[2:02:41] Planner McCargar: May and that isn't clear to me yet yeah

[2:02:44] Trustee Bernardo (probable): and quite frankly whether that's

[2:02:47] Trustee Bernardo (probable): That's resolvable even. I don't know. So

[2:02:49] Trustee Bernardo (probable): back to you. Yeah,

[2:02:51] Trustee Bernardo (probable): I should be clear here. It comes down to I'm not prepared to agree to send this document to secondary until I'm satisfied that it's as good as I can make it not as good as it can be, but as good as I can realistically bring about given our process and given the history of this thing.

[2:03:20] Trustee Bernardo (probable): i don't think i i can vote for it today that's why i'm asking you to put it off for another month

[2:03:28] Trustee Bernardo (probable): and then we make at the next meeting uh i will be in a position to clearly identify the thing

[2:03:40] Trustee Bernardo (probable): that i need to have resolved and then we can have that discussion we can make that decision

[2:03:45] Trustee Bernardo (probable): at that point and it either gets resolved one way or the other and between now and then

[2:03:51] Trustee Bernardo (probable): And I can firm up my own thoughts about supporting the bylaw.

[2:04:02] Trustee Bernardo (probable): Hey, Kate Stamford.

[2:04:09] Trustee Stamford: I'm not comfortable with this because what I'm hearing is given another month,

[2:04:18] Trustee Stamford: Trustee Bernardo will come to a decision as whether or not he can support the bylaw at all.

[2:04:25] Trustee Stamford: Given the decision of the committee.

[2:04:28] Trustee Stamford: and i feel like i'm being held over a barrel here um over a specific issue um

[2:04:36] Trustee Stamford: i i'm just not sure um you know i i respect the need for another month

[2:04:47] Trustee Stamford: if that's what you require but in the end what i'm hearing is um it's another month for you to

[2:04:55] Trustee Stamford: to convince the rest of the committee that this is the the one thing that you have determined

[2:05:03] Trustee Stamford: will whether or not you will support the bylaw or not and that that's a huge uh implication

[2:05:09] Trustee Stamford: that's

[2:05:10] Voice 8: that's not given

[2:05:12] Trustee Stamford: all the work that we've done over over the months we've done a huge amount

[2:05:16] Trustee Stamford: of work we've done some great compromise we've worked really hard on this we've done extra

[2:05:22] Trustee Stamford: meetings. We've changed meetings. We've done a lot to accommodate this particular project.

[2:05:29] Trustee Stamford: And in the end, what I'm hearing is whether or not you're going to support the bylaw or not

[2:05:34] Trustee Stamford: based on this one change.

[2:05:39] Trustee Bernardo (probable): Almost everything you've said is accurate, except a really important bit,

[2:05:43] Trustee Bernardo (probable): if I can clarify. First of all, I am not wanting to hold anybody over a barrel, and I'm not

[2:05:54] Trustee Bernardo (probable): trying to engage in any kind of blackmail here uh the the the bottom line here is this exemption

[2:06:07] Trustee Bernardo (probable): is like really important in my mind and you know that's based on discussions i've had with people

[2:06:17] Trustee Bernardo (probable): and also my own views about what's fair and i do recognize the amount of effort staff and other

[2:06:28] Trustee Bernardo (probable): trustees have put into this and am grateful for all the changes have that have followed after

[2:06:36] Trustee Bernardo (probable): my comments i do appreciate that i have a decision to make not that um and there is there i don't

[2:06:45] Trustee Bernardo (probable): have a month to persuade the rest of the trustees because there is no talking to the trustees about

[2:06:49] Trustee Bernardo (probable): business between now and then the only talk is going to be at the meeting if there's any talk

[2:06:55] Trustee Bernardo (probable): it's in it's in my head i need to resolve for myself exactly how important is this bylaw or

[2:07:04] Trustee Bernardo (probable): sorry this provision in the bylaw the the exemption that i hope we can get with respect

[2:07:10] Trustee Bernardo (probable): to alterations and additions and um and i'm not trying to set you all up for a take it or leave

[2:07:18] Trustee Bernardo (probable): it proposition i'm not trying to do that i just have to resolve my own thinking you've heard me

[2:07:30] Trustee Bernardo (probable): me many times because of all the various reservations I've had about bylaw. I have to

[2:07:36] Trustee Bernardo (probable): be honest, like many people on Keats Island, I'm not happy the bylaw exists at all. In my ideal

[2:07:43] Trustee Bernardo (probable): world, I'm sorry to former trustee Rogers, this would never have come up in the first place.

[2:07:49] Trustee Bernardo (probable): It's not perceived as necessary by many people on Keats Island, and I'm one of them.

[2:07:54] Trustee Bernardo (probable): I respect the process sufficiently to acknowledge that that's not the end of the debate, that other trustees have put effort into it and have exercised their best judgment.

[2:08:10] Trustee Bernardo (probable): They do think it's merit. It merits passing.

[2:08:15] Trustee Bernardo (probable): I want this bylaw in some fashion to pass in the interest of good government.

[2:08:22] Trustee Bernardo (probable): and i actually learned through this process there are things that i disagreed with at the beginning

[2:08:30] Trustee Bernardo (probable): of this thing that i've changed my mind that i actually do support and i actually think that

[2:08:36] Trustee Bernardo (probable): we're very close to having a bylaw that although i think it's fundamentally unnecessary is not going

[2:08:43] Trustee Bernardo (probable): to be harmful to property owners on the island but i have this residual indecision and i have

[2:08:53] Trustee Bernardo (probable): have to resolve that for myself. And that's why I'm asking for the additional time. And we

[2:08:59] Trustee Bernardo (probable): get to

[2:09:00] Trustee Bernardo (probable): that meeting, I am going to try to persuade you to buy into some version of an exemption in that

[2:09:09] Trustee Bernardo (probable): area. But I also recognize that it's a big ask.

[2:09:14] Trustee Bernardo (probable): So I'm always trying to advance process. I'll

[2:09:18] Trustee Bernardo (probable): admit that. And I want to be respectful and fair to everybody. I want to respect,

[2:09:22] Trustee Bernardo (probable): back trustee bernardo your um necessity to think this through one more time um is there the remote

[2:09:30] Trustee Bernardo (probable): possibility we could have a short special meeting in a shorter period of time so that we don't have

[2:09:35] Trustee Bernardo (probable): to do in like two weeks time does that is that possible flannery mccargar and does that would

[2:09:42] Trustee Bernardo (probable): that work for you joe it would

[2:09:45] Trustee Bernardo (probable): work for me

[2:09:46] Trustee Bernardo (probable): trustee stanford uh

[2:09:50] Trustee Stamford: it really depends on when

[2:09:52] Trustee Stamford: in things are looking crazy

[2:09:54] Trustee Stamford: in May but I will make every effort to be be at a meeting you know

[2:10:02] Trustee Stamford: make it make it work

[2:10:03] Trustee Bernardo (probable): so Planet Macarger um can we ask you to schedule a special meeting to discuss

[2:10:08] Trustee Bernardo (probable): this and only this yeah

[2:10:12] Planner McCargar: I think that that is probably okay like I mean I speak for

[2:10:17] Planner McCargar: there's a

[2:10:18] Planner McCargar: number of staff that would have to be involved and it is administratively

[2:10:22] Planner McCargar: uh a fair bit of work to schedule these special meetings um although

[2:10:27] Trustee Bernardo (probable): let me just we could recess

[2:10:29] Trustee Bernardo (probable): this meeting and pick it up again in two weeks yeah this

[2:10:34] Trustee Bernardo (probable): will make it administratively less

[2:10:35] Trustee Bernardo (probable): burdensome but go ahead i

[2:10:37] Planner McCargar: have done that once before well we have done that

[2:10:39] Trustee Bernardo (probable): on a more regular

[2:10:40] Trustee Bernardo (probable): basis and i care to admit yeah

[2:10:41] Planner McCargar: um and i so i i think that that is a possibility um but like

[2:10:48] Planner McCargar: Like Trustee Stanford said, just juggling schedules.

[2:10:51] Planner McCargar: I know I'm away at a conference, so it could be a bit of a challenge, but we can see what we can do.

[2:10:57] Planner McCargar: And I just did want to make one more comment about this second reading isn't the end of the road.

[2:11:04] Planner McCargar: And you did already say that, Chair Luckham.

[2:11:07] Planner McCargar: There could be changes that come from the legal review.

[2:11:10] Planner McCargar: So there could be amendments that are still to come.

[2:11:12] Planner McCargar: So this really isn't by any means the end.

[2:11:17] Planner McCargar: This is just saying that the LTC is comfortable going forward at this stage, that changes can still come, legal review can bring changes, Trustee Bernardo, you could bring changes, you could have, yeah, I think that is my point, that this is not the last time that this will be brought in front of the LTC, and this was not the last opportunity to revise.

[2:11:42] Trustee Bernardo (probable): I should have said something before I want to be clear about something I want to be in a position

[2:11:48] Trustee Bernardo (probable): that if we're going to have a public hearing that I'm not my support of the bylaw isn't qualified

[2:11:56] Trustee Bernardo (probable): because I'll tell you now we'll have a public hearing and there will be plenty of people who

[2:12:01] Trustee Bernardo (probable): won't be satisfied even with these changes and I view this job as you know requiring me to be very

[2:12:11] Trustee Bernardo (probable): responsible uh in terms of my relations with the community i want to be in a position that

[2:12:19] Trustee Bernardo (probable): when we do pass this thing and it goes to second reading that i can tell my constituents

[2:12:26] Trustee Bernardo (probable): look folks this is as good as it's going to get and this thing on balance is worth doing and

[2:12:34] Trustee Bernardo (probable): And that's part of the reason I, from the beginning,

[2:12:41] Trustee Bernardo (probable): I've been so difficult about the wording, the this, the that.

[2:12:48] Trustee Bernardo (probable): Because I want to turn it into the best thing so that I can support it.

[2:12:53] Trustee Bernardo (probable): I don't, I can't vote for something I can't support,

[2:12:55] Trustee Bernardo (probable): but if I vote for it for second reading,

[2:12:59] Trustee Bernardo (probable): I want to be able to see these people face to face and say, look,

[2:13:03] Trustee Bernardo (probable): this is reasonable.

[2:13:08] Trustee Bernardo (probable): Okay. So I think then we need a motion to request staff to schedule a special meeting in the next

[2:13:15] Trustee Bernardo (probable): two, approximately two weeks. And then of course, if that fails because of our schedules,

[2:13:21] Trustee Bernardo (probable): then it will just default back to the meeting of the 28th. Is that acceptable to everybody?

[2:13:28] Trustee Bernardo (probable): Let's make the best effort we can here.

[2:13:31] Trustee Bernardo (probable): It is to me.

[2:13:31] Trustee Bernardo (probable): I move that the local trust committee

[2:13:38] Trustee Bernardo (probable): ask staff to schedule a special meeting

[2:13:44] Trustee Bernardo (probable): in the

[2:13:45] Trustee Bernardo (probable): middle of May

[2:13:46] Trustee Bernardo (probable): well yeah that's right

[2:13:50] Trustee Bernardo (probable): between now and the next scheduled meeting

[2:13:55] Trustee Bernardo (probable): to discuss the Keynes Island

[2:13:57] Trustee Bernardo (probable): well I'm sorry I should go back

[2:14:01] Trustee Bernardo (probable): In fact, Chair, your suggestion that we recess this meeting, should we do it that way?

[2:14:08] Trustee Bernardo (probable): Because then it's like everything that's on the agenda now for the Keats Island shoreline business is the package.

[2:14:15] Trustee Bernardo (probable): That certainly makes it easier, I would think.

[2:14:18] Trustee Bernardo (probable): Trustee Planamacargo, I'm trying to promote you.

[2:14:23] Trustee Bernardo (probable): We could just carry this agenda forward.

[2:14:26] Planner McCargar: I believe so. I've done it once before and that meeting was recessed for a week.

[2:14:29] Planner McCargar: I don't know if there's a time limit in terms of recessing meetings.

[2:14:35] Planner McCargar: Yeah, you

[2:14:36] Trustee Bernardo (probable): recess it anyway.

[2:14:37] Trustee Bernardo (probable): Let's do it until we get in trouble.

[2:14:39] Trustee Bernardo (probable): Yeah.

[2:14:41] Trustee Bernardo (probable): I

[2:14:41] Trustee Bernardo (probable): moved it.

[2:14:43] Trustee Bernardo (probable): Well,

[2:14:45] Trustee Bernardo (probable): there is probably some other business we want to do before we recess the meeting.

[2:14:49] Trustee Bernardo (probable): but let's let's say that we'll defer this um minor projects keats shoreline uh protection project

[2:14:59] Trustee Bernardo (probable): um until after um recess well

[2:15:05] Trustee Bernardo (probable): uh following up what we just said perhaps we should just deal

[2:15:09] Trustee Bernardo (probable): with the other business and before we close the meeting then we'll recess yes to deal with the

[2:15:14] Trustee Bernardo (probable): one outstanding item which is the keats island shoreline project perfect right planning mccarger

[2:15:19] Trustee Bernardo (probable): Yeah,

[2:15:20] Planner McCargar: through the chair. I just do have one concern. If we recess the meeting and we can't find a time in two weeks to reschedule the meeting, that does feel problematic. Then everything just gets deferred to May 28th.

[2:15:34] Planner McCargar: Okay. I mean, we had a very challenging to reschedule this meeting. And I do

[2:15:39] Planner McCargar: know that my schedule is quite packed in the next couple of weeks. So I am having some hesitations there.

[2:15:45] Planner McCargar: Well,

[2:15:47] Trustee Bernardo (probable): let's figure it out. We could always adjourn the meeting by RWM if we had to, which is, you know,

[2:15:53] Trustee Bernardo (probable): it all gets kind of messy, but I appreciate that we're trying to advance this in a timely fashion and respect all of each other's points of view.

[2:16:07] Trustee Bernardo (probable): Trustee Stanford, over to you.

[2:16:09] Trustee Bernardo (probable): just

[2:16:10] Trustee Stamford: a comment here that anything that any kind of kerfuffle around the advisory planning commission

[2:16:19] Trustee Stamford: not being having enough funding to do the administration to get

[2:16:23] Voice 8: uh

[2:16:24] Trustee Stamford: in virtual meetings

[2:16:26] Trustee Stamford: i'd really appreciate some accommodation the gambier ocp has been on our books since 2015

[2:16:34] Trustee Stamford: 2015 and i'm really needing to see some movement on it so just in general please i cannot see it

[2:16:43] Trustee Stamford: delayed anymore this this is insane but

[2:16:46] Trustee Bernardo (probable): you will support but not

[2:16:48] Trustee Stamford: in mind okay

[2:16:49] Trustee Bernardo (probable): and you

[2:16:50] Trustee Bernardo (probable): can all take

[2:16:51] Trustee Bernardo (probable): comfort from the assurance that there's a special circle in hell for people like me

[2:16:55] Trustee Bernardo (probable): yes okay so let

[2:17:00] Trustee Bernardo (probable): us uh um defer the that project until we're prepared to return to it and let's continue the

[2:17:07] Trustee Bernardo (probable): rest of the business and then that give planner mccarver a chance to reflect on the best outcome

[2:17:12] Trustee Bernardo (probable): here um before the close of our meeting is that all right which means i'll go to item 11.1 logging

[2:17:19] Trustee Bernardo (probable): and settlement residential zone trustee stanford you brought this to us for verbal oh

[2:17:25] Trustee Stamford: dear um okay

[2:17:26] Trustee Stamford: hey um for several years i've been looking at um the rural residential zone on gambier which

[2:17:35] Trustee Stamford: permits forestry uh and then looking at the settlement residential zone which does not

[2:17:41] Trustee Stamford: permit forestry and yet consistently there's a practice and i'm sure it's not the only island

[2:17:49] Trustee Stamford: that when land is cleared the logs are sold and that's part of how you finance your your um

[2:17:57] Trustee Stamford: building on the property and i've never understood because of that i've never understood what the

[2:18:05] Trustee Stamford: difference is between logging in on rural residential in gambier and not logging

[2:18:13] Trustee Stamford: in settlement residential on Gambier.

[2:18:17] Trustee Stamford: So not to turn around and start looking at potential bylaw infractions

[2:18:24] Trustee Stamford: for a good portion of the people on this island.

[2:18:28] Trustee Stamford: It's more, how do we clarify that?

[2:18:32] Trustee Stamford: Is there something that I can do to find out what the status is,

[2:18:40] Trustee Stamford: whether or not people can sell their logs

[2:18:43] Trustee Stamford: after clearing their property to build

[2:18:47] Trustee Stamford: and move forward from there.

[2:18:50] Trustee Stamford: I just don't think it's recognized

[2:18:52] Trustee Stamford: if it is against the bylaws

[2:18:55] Trustee Stamford: and I don't know what to do about it.

[2:18:58] Trustee Bernardo (probable): Okay.

[2:18:59] Trustee Bernardo (probable): And

[2:18:59] Trustee Stamford: maybe this is a discussion for another day.

[2:19:02] Trustee Bernardo (probable): Yeah, it definitely would be.

[2:19:04] Trustee Bernardo (probable): Donna McCarger, do you have any advice here?

[2:19:08] Planner McCargar: Hi, don't know if I completely followed it,

[2:19:10] Planner McCargar: but um if it's a is it a it's a bylaw infraction issue are these i don't know like yeah

[2:19:18] Trustee Stamford: it's like

[2:19:19] Trustee Stamford: settlement residential on gambier does not allow for logging activities so it depends on what the

[2:19:27] Trustee Stamford: definition of logging is um

[2:19:29] Voice 6: people

[2:19:30] Trustee Stamford: clear their property and sell the logs and that's just you

[2:19:36] Trustee Stamford: you know, in order to help pay for the house. Rural residential on Gambier, you have a forestry

[2:19:42] Trustee Stamford: designation, which permits you to clear, sell the logs, replant, etc, etc. But settlement

[2:19:50] Trustee Stamford: residential does not have that. So I don't know what the difference is between not permitting

[2:19:55] Trustee Stamford: logging on settlement residential and permitting logging on rural residential. Because if the

[2:20:02] Trustee Stamford: question of logging means that you sell your logs then there's a problem on the settlement

[2:20:09] Trustee Stamford: residential areas on gambia and this is a bylaw infraction okay so

[2:20:16] Trustee Stamford: it doesn't have to be answered

[2:20:18] Trustee Stamford: but you know i'm trying to get to the bottom of this so that i can clearly define it to the

[2:20:24] Trustee Stamford: constituents i

[2:20:27] Trustee Bernardo (probable): could be wrong but it seems very straightforward to me that it like if you're

[2:20:30] Trustee Bernardo (probable): clearing land for the purposes of building putting up a residence of some sort that's not logging

[2:20:36] Trustee Bernardo (probable): it's clearing and you can sell those logs

[2:20:38] Voice 6: yeah but

[2:20:39] Trustee Bernardo (probable): logging itself is like a business activity

[2:20:42] Trustee Bernardo (probable): like you're cutting down the trees expressly in order to make a buck if you're cutting down the

[2:20:48] Trustee Bernardo (probable): trees incidentally making a buck but and you are limited to only cutting the trees that are

[2:20:56] Trustee Bernardo (probable): necessary for the purposes of residents i don't see how that counts as logging it's like clearing

[2:21:02] Trustee Bernardo (probable): clearing limited tree cutting, and the fact that somebody may make a dollar or two

[2:21:08] Trustee Bernardo (probable): is incidental to it. Now, if somebody under the pretext of clearing a lot in order to put up a

[2:21:15] Trustee Bernardo (probable): house goes off and knocks down the trees on another three acres, yeah, okay, you're not

[2:21:21] Trustee Bernardo (probable): fooling anybody. That's logging. Does that make sense? Find the distinction that way. You're

[2:21:27] Trustee Bernardo (probable): limited to what you need to cut for the purposes of putting up the house. And if you make a dollar

[2:21:31] Trustee Bernardo (probable): two out of the trees it's whatever but you can

[2:21:34] Trustee Stamford: clear your land the

[2:21:37] Voice 8: entirety of it

[2:21:39] Trustee Stamford: yes it doesn't

[2:21:40] Trustee Stamford: matter if it's just for the the footprint of your house or whatever you can clear your land

[2:21:45] Trustee Stamford: my question is it's the selling of the logs and it's not a dollar or two it's a significant amount

[2:21:53] Trustee Stamford: of money um is that the definition of logging so i'm i you know i'm just wanting clarity and i also

[2:22:01] Trustee Stamford: I also don't need clarity today I've been sort of staring at this for a number of years.

[2:22:07] Trustee Stamford: But I would like some kind of understanding what the difference of logging is in rural residential versus not logging but clearing in some residential, so I did kind of outline it.

[2:22:23] Trustee Stamford: but honestly I don't expect a full response but a better understanding would be appreciated a

[2:22:30] Trustee Stamford: later date through

[2:22:33] Planner McCargar: the chair I think we can loop um Warren Dingman into the discussion uh maybe

[2:22:39] Planner McCargar: yeah offline and get a better sense I know when I just you know did a quick overview it does seem

[2:22:48] Planner McCargar: to me like forestry is not permitted and therefore the selling of the logs would not be permitted

[2:22:55] Planner McCargar: on that's the issue yeah

[2:22:58] Planner McCargar: clearing is fine

[2:22:59] Planner McCargar: yes but we can dig into it more and get you a clearer

[2:23:03] Planner McCargar: answer so

[2:23:04] Trustee Bernardo (probable): do you have a motion prepared at all trustee stanford or planner mccarver do you have

[2:23:10] Trustee Bernardo (probable): a recommendation for a motion because it sounds like you're going to undertake some work i don't

[2:23:17] Planner McCargar: have a recommendation but i could or a resolution but i could um can

[2:23:22] Trustee Stamford: i just say i i moved that the

[2:23:25] Trustee Stamford: gambier island local trust committee requests staff to review the definition of permitted

[2:23:34] Trustee Stamford: forestry slash logging activity on settlement residential zones on gambier island perfect

[2:23:45] Trustee Bernardo (probable): Perfect. Did you get that, Lisa? Well, you've got the recording. It'll be perfect, I know.

[2:23:50] Trustee Bernardo (probable): So do I have a seconder for that motion? Trustee Barreto, thank you. Seconded. Any further

[2:23:55] Trustee Bernardo (probable): discussion? All those in favor? That carries. Awesome. Okay. We'll all be smarter for it. So

[2:24:03] Trustee Bernardo (probable): thank you for that question. Next item then, 11.2, change the May 28th regular business meeting

[2:24:13] Trustee Bernardo (probable): from electronic to in-person okay yeah that's i flagged that earlier and so um i don't know

[2:24:23] Trustee Bernardo (probable): there's any issues to that but um and planner mccarger do you have any concerns about that

[2:24:28] Trustee Bernardo (probable): or we just put the motion on the floor yeah

[2:24:30] Planner McCargar: i don't have any concerns i it was raised because

[2:24:33] Planner McCargar: uh the meeting in march was set to be an in-person meeting and that meeting was rescheduled to this

[2:24:40] Planner McCargar: meeting which was electronic so the ltc is required to hold two in-person meetings per year

[2:24:48] Planner McCargar: so may 28th is being proposed as an in-person meeting and july 30th has already been scheduled

[2:24:54] Planner McCargar: as an in-person meeting on gambier island perfect

[2:24:58] Trustee Bernardo (probable): well a spring trip to north vancouver how lovely

[2:25:03] Trustee Bernardo (probable): so just want to make the motion if

[2:25:06] Trustee Stamford: we've got two in-person meetings i just want to make sure if

[2:25:08] Trustee Stamford: we've got a public hearing coming to keats are we accommodating that do we want to put keep this one

[2:25:15] Trustee Stamford: as virtual and have the option to have two in-person meetings on the islands through the

[2:25:22] Trustee Stamford: summer i

[2:25:24] Trustee Bernardo (probable): don't know the public hearing counts as a meeting but planning my carter aren't they

[2:25:29] Trustee Bernardo (probable): separate things not exactly yeah the

[2:25:33] Planner McCargar: chair sometimes will schedule the public hearing um

[2:25:35] Planner McCargar: um in the meeting but i don't know that we would be able to do that for this one um within the

[2:25:44] Planner McCargar: regular ltc meeting schedule because it's unless we could do it july 30th then there's the october

[2:25:49] Planner McCargar: 1st meeting and i don't know if those are ideal times for meeting on keats island

[2:25:57] Trustee Stamford: i'm i'm just putting it out there but i'm i'm i could do may 28th in person

[2:26:03] Trustee Stamford: i

[2:26:04] Trustee Bernardo (probable): can do the 28th in person i would not counsel trying a public hearing in the keith shoreline

[2:26:12] Trustee Bernardo (probable): thing trying to merge that with a with a regular meeting yeah that that's just going to get to

[2:26:17] Trustee Bernardo (probable): well for complicated reasons that it won't work so

[2:26:22] Trustee Bernardo (probable): trustee stanford you want to make that motion

[2:26:24] Trustee Bernardo (probable): sure

[2:26:25] Trustee Stamford: as stated i move that the gambier on local trust committee um have a in-person meeting on

[2:26:35] Trustee Stamford: on May 28th, the location to be determined.

[2:26:39] Trustee Bernardo (probable): Oh, well, there is actually a motion in the agenda package.

[2:26:43] Trustee Stamford: I'm, again, other computer.

[2:26:45] Trustee Bernardo (probable): Oh, at 11.2.

[2:26:48] Trustee Bernardo (probable): I'll just move that the Canberra Local Trust Committee

[2:26:50] Trustee Bernardo (probable): request staff to change the regular business meeting

[2:26:53] Trustee Bernardo (probable): scheduled for May 28th, 2020,

[2:26:54] Trustee Bernardo (probable): from electronic to in-person

[2:26:57] Trustee Bernardo (probable): at the John Braithwaite Center,

[2:26:59] Trustee Bernardo (probable): meeting room 314 Southwest 1st Street, North Vancouver, BC.

[2:27:05] Trustee Stamford: Right. Sorry, I didn't.

[2:27:07] Trustee Bernardo (probable): That's all right. That's what the chair is for, fixing things. Do I have a seconder? That would

[2:27:13] Trustee Bernardo (probable): be nice. That's great. Thank you. Any further discussion? All those in favor? That carries

[2:27:22] Trustee Bernardo (probable): unanimously. Excellent. Let's hope that that gets sorted out. So I'm going to move on. If there's

[2:27:28] Trustee Bernardo (probable): nothing further there, we'll move on to staff reports. And we have the 2023-24 annual report.

[2:27:35] Trustee Bernardo (probable): I don't know where the ears go, to be honest,

[2:27:37] Trustee Bernardo (probable): but this is approval of the Gambriel Local Trust Committee

[2:27:40] Trustee Bernardo (probable): section request for decision.

[2:27:42] Trustee Bernardo (probable): And Planner McCarger, are you just gonna,

[2:27:44] Trustee Bernardo (probable): that's in the package.

[2:27:45] Trustee Bernardo (probable): It's pretty obvious that we're looking

[2:27:47] Trustee Bernardo (probable): for endorsements or changes.

[2:27:50] Trustee Bernardo (probable): Planner McCarger, do you have anything else to offer?

[2:27:52] Trustee Bernardo (probable): And then we'll go to trustees.

[2:27:54] Trustee Bernardo (probable): Can I suggest we take a brief break of about 10 minutes?

[2:27:59] Trustee Bernardo (probable): Yeah, we've got a scheduled break in 10 minutes

[2:28:01] Trustee Bernardo (probable): so that we can break now, that'd be fine.

[2:28:03] Trustee Bernardo (probable): Cause we actually started a little bit early.

[2:28:05] Trustee Bernardo (probable): so let's let's have a all right so you're not prepared to advance this and then have a break

[2:28:11] Trustee Bernardo (probable): no but you can go either way

[2:28:12] Trustee Bernardo (probable): let's have a break for 10 minutes and we'll come back and uh we'll

[2:28:18] Trustee Bernardo (probable): reconvene at uh at 7 40 and we'll continue on with the rest of the agenda thank you trustees

[2:28:24] Trustee Bernardo (probable): Thank you, staff.

[2:39:33] Trustee Stamford: I'm going to turn my video off, but I'm here.

[2:39:37] Trustee Bernardo (probable): Okay.

[2:39:45] Trustee Bernardo (probable): Okay.

[2:39:46] Trustee Bernardo (probable): So let us come back to 12.1, page 80 of your agenda, the annual report recommendation.

[2:39:57] Trustee Bernardo (probable): This is a request for decision.

[2:40:00] Trustee Bernardo (probable): Are we satisfied with this, or do we want some context for it from staff or amendments?

[2:40:11] Trustee Bernardo (probable): Trustee Sanford, over to you.

[2:40:13] Trustee Stamford: Thank you, Chair.

[2:40:14] Trustee Stamford: I recognize these statements have a very sort of prescribed state or set up and are for a very specific reason.

[2:40:25] Trustee Stamford: They're never my favorite things, but I would like an addition in the first sentence where it says Gambier Island Local Trust Area includes 35 associated islands, including Gambier, Keats, North Irby, South Irby Islands.

[2:40:42] Trustee Stamford: If there's any way we could just add in Boyer and Passage, because they are in a different regional district, it isn't always obvious that they're also part of our local trust committee.

[2:40:59] Trustee Stamford: They just sort of sit outside the regular view of our LTC.

[2:41:07] Trustee Stamford: So, if there's any difficulty with adding those two in.

[2:41:16] Trustee Bernardo (probable): Well, that seems perfectly reasonable.

[2:41:19] Trustee Bernardo (probable): Plan McCargar?

[2:41:24] Planner McCargar: Yeah, that's correct.

[2:41:25] Planner McCargar: There was a alternative recommendation at the bottom of that report on page 81, if the LTC wants to amend the text in any way.

[2:41:38] Trustee Stamford: Yeah.

[2:41:38] Trustee Stamford: Okay.

[2:41:39] Trustee Stamford: I'm just wondering if we've got any other.

[2:41:42] Trustee Stamford: Okay.

[2:41:43] Trustee Stamford: Anything else?

[2:41:44] Trustee Stamford: i have no other comments about it

[2:41:50] Trustee Bernardo (probable): well i'm fine with the suggestion and i have no further comments

[2:41:53] Trustee Bernardo (probable): of my own you've heard enough from me today so can

[2:41:56] Trustee Bernardo (probable): you make a motion to that effect then

[2:41:58] Trustee Bernardo (probable): yeah um

[2:42:01] Trustee Stamford: i move that the gamera local trust committee add the islands boyer and passage

[2:42:10] Trustee Stamford: passage into the list of included associated islands in the first paragraph of the Gambier

[2:42:20] Trustee Stamford: statement.

[2:42:23] Trustee Bernardo (probable): I second the motion.

[2:42:25] Trustee Stamford: For the 2023-24 annual report to Trust Council.

[2:42:31] Trustee Bernardo (probable): Okay so that's moved and seconded and I'll just ask call for the vote then. All those in favor?

[2:42:38] Trustee Bernardo (probable): Aye.

[2:42:40] Trustee Bernardo (probable): So that carries unanimously.

[2:42:42] Trustee Bernardo (probable): Thank you very much, Trustee Stamford, for looking after that, that's great.

[2:42:50] Trustee Bernardo (probable): So no Trust Conservancy report here today, although I will note in passing that the Executive

[2:42:58] Trustee Bernardo (probable): Committee and the Conservancy had their annual meeting and discussed two items, climate change

[2:43:05] Trustee Bernardo (probable): and working with the GIS department

[2:43:12] Trustee Bernardo (probable): to provide more mapping capability within the conservancy.

[2:43:17] Trustee Bernardo (probable): And that was a good discussion.

[2:43:19] Trustee Bernardo (probable): The majority of board members were in attendance

[2:43:22] Trustee Bernardo (probable): and, of course, the executive committee.

[2:43:24] Trustee Bernardo (probable): Do you have something to add there, Plana McCarger?

[2:43:29] Planner McCargar: Yes, through the chair.

[2:43:30] Planner McCargar: Just regarding that earlier motion on the annual report,

[2:43:34] Planner McCargar: the motion that Trustee Stanford gave was for the amendments.

[2:43:38] Planner McCargar: and then I believe that you would still need to pass the motion that

[2:43:41] Planner McCargar: you approved the attached

[2:43:42] Planner McCargar: text for inclusion in the report for approval as amended.

[2:43:47] Trustee Bernardo (probable): I see. Okay. Very good then. So let's

[2:43:51] Trustee Bernardo (probable): get that second motion on the floor then. Thank you.

[2:43:54] Trustee Stamford: I move that the Gambier LTC approves the

[2:43:57] Trustee Stamford: attached text as amended for inclusion in the 2023-24 annual report for approval by Trust

[2:44:04] Trustee Stamford: council and submissions to the minister of musical affairs right

[2:44:07] Trustee Bernardo (probable): so move to a seconder

[2:44:09] Trustee Bernardo (probable): thank you um all those in favor aye that carries then okay so that wraps that up this time

[2:44:19] Trustee Bernardo (probable): um uh 12.3 is your application report uh page 83 of the agenda are there any questions for staff on

[2:44:26] Trustee Bernardo (probable): the applications um

[2:44:29] Trustee Stamford: i i do chair um i'm beginning to get questions from the local community about um

[2:44:40] um

[2:44:43] Trustee Stamford: gmdp 2023.1 and the dvp associated with it we're just wondering if there's a timeline for

[2:44:55] Trustee Stamford: for when that's coming to the LTC?

[2:45:03] Planner McCargar: Through the chair, I don't know the timeline.

[2:45:05] Planner McCargar: I believe the last I heard,

[2:45:07] Planner McCargar: they were still waiting for the wrapper report

[2:45:10] Planner McCargar: to be received before it could come forward.

[2:45:13] Planner McCargar: And as far as I know, it hasn't been received yet.

[2:45:16] Trustee Stamford: No, okay,

[2:45:18] Trustee Stamford: okay, thank you.

[2:45:23] Trustee Bernardo (probable): Okay, anything else, otherwise I'll continue.

[2:45:27] Trustee Bernardo (probable): So that we'll move along then.

[2:45:30] Trustee Bernardo (probable): Then trustee and local expense report, that's there for your information.

[2:45:33] Trustee Bernardo (probable): If there's any concerns, it needs to be raised with finance.

[2:45:36] Trustee Bernardo (probable): So we'll receive that for information.

[2:45:40] Trustee Bernardo (probable): Adopted policies and standing resolutions on page 88, also there for information unless there's any desire to change them.

[2:45:48] Trustee Bernardo (probable): Not seeing any expressions of interest in that.

[2:45:51] Trustee Bernardo (probable): First Nations Relationship Building Update.

[2:45:54] Trustee Bernardo (probable): This is just a standing item here, I think, for any First Nations to join us if they wish.

[2:46:02] Trustee Bernardo (probable): And certainly the work with Squamish is continuing in a really great way.

[2:46:06] Trustee Bernardo (probable): So I think we'll just continue on.

[2:46:09] Trustee Bernardo (probable): Local Trust Committee web page, that's there if you want to make any unusual changes.

[2:46:16] Trustee Bernardo (probable): Not seeing anybody jumping up and down.

[2:46:18] Trustee Bernardo (probable): I'm going to continue.

[2:46:19] Trustee Bernardo (probable): So the active projects report dated April the 19th.

[2:46:24] Trustee Bernardo (probable): That's what we're presently working on.

[2:46:26] Trustee Bernardo (probable): Any questions of clarity there?

[2:46:30] Trustee Bernardo (probable): Nope.

[2:46:31] Trustee Bernardo (probable): All right.

[2:46:31] Trustee Bernardo (probable): Future projects?

[2:46:32] Trustee Bernardo (probable): anything you want to change there and we'll also receive that for information here we are lo and

[2:46:40] Trustee Bernardo (probable): behold the next regular meeting we've just made a motion to request that to be in person on may

[2:46:47] Trustee Bernardo (probable): the 28th and in fact it's already here exactly as uh uh it was proposed uh at 10 a.m at john

[2:46:54] Trustee Bernardo (probable): braithwaite center in north vancouver uh flannan mccarger yes

[2:46:59] Planner McCargar: i do have some advice regarding

[2:47:01] Planner McCargar: regarding recessing the meeting,

[2:47:02] Planner McCargar: if you'd like to discuss that now or.

[2:47:05] Trustee Bernardo (probable): Now is a perfect time.

[2:47:08] Planner McCargar: Okay, so if the LTC is going to recess the meeting,

[2:47:12] Planner McCargar: they need to state now the date, time,

[2:47:14] Planner McCargar: and location of when it will resume.

[2:47:20] Trustee Bernardo (probable): Are we prepared to do that?

[2:47:22] Trustee Bernardo (probable): That seems like not a good idea.

[2:47:25] Trustee Bernardo (probable): Well, I don't know about that.

[2:47:26] Trustee Bernardo (probable): I can look at my calendar here

[2:47:28] Trustee Bernardo (probable): and try to figure something out

[2:47:30] Trustee Bernardo (probable): and we can try to sort that out.

[2:47:32] Trustee Bernardo (probable): Okay, does that

[2:47:33] Trustee Bernardo (probable): work for you,

[2:47:35] Trustee Bernardo (probable): Planner McArger?

[2:47:36] Trustee Bernardo (probable): Because I certainly have

[2:47:37] Trustee Bernardo (probable): my calendar here as well.

[2:47:39] Planner McCargar: I've got my calendar open too.

[2:47:40] Planner McCargar: I do.

[2:47:41] Planner McCargar: And alternatively,

[2:47:42] Planner McCargar: which might be the better option

[2:47:44] Planner McCargar: is to just schedule

[2:47:46] Planner McCargar: the special meeting.

[2:47:47] Planner McCargar: And if we have you all here right now

[2:47:49] Planner McCargar: prepared to schedule a time

[2:47:51] Planner McCargar: and date for the special meeting,

[2:47:53] Planner McCargar: we can make that resolution

[2:47:54] Planner McCargar: and that saves a fair bit of work

[2:47:56] Planner McCargar: on staff's end

[2:47:58] Planner McCargar: when trying to coordinate schedules

[2:47:59] Planner McCargar: schedules, but that the advice is the preferable option is definitely to schedule the special

[2:48:06] Planner McCargar: meeting and then secondary, if that's not going to work, then recessing, but it's not the best

[2:48:12] Planner McCargar: process wise to recess for two weeks.

[2:48:14] Trustee Bernardo (probable): Okay. Who wants to throw out a date? I suspect

[2:48:17] Trustee Bernardo (probable): Planner McCargar, I'd like to respect your schedule. You said you were away at some conference.

[2:48:22] Trustee Bernardo (probable): conference what does your schedule look like for middle of a may the 14th is a tuesday that'd be

[2:48:33] Trustee Bernardo (probable): perfect i

[2:48:36] Trustee Stamford: can't i can't do it in the evening oh

[2:48:39] Trustee Bernardo (probable): i'd rather not do evening meetings at all

[2:48:41] Trustee Stamford: i could do it in the morning on the 14th

[2:48:44] Trustee Bernardo (probable): okay joe uh

[2:48:49] Trustee Bernardo (probable): likewise it can be done

[2:48:52] Trustee Bernardo (probable): Planet MacArthur.

[2:48:53] Planner McCargar: I could make that work, yes.

[2:48:55] Trustee Bernardo (probable): Wow, that's awesome.

[2:48:56] Planner McCargar: That was easy.

[2:48:57] Planner McCargar: Wow, first try.

[2:48:59] Planner McCargar: So May 14th at 10 a.m., does that?

[2:49:03] Trustee Bernardo (probable): Ideal.

[2:49:03] Planner McCargar: Yep.

[2:49:05] Planner McCargar: And it will be an electronic meeting?

[2:49:07] Trustee Bernardo (probable): Yes.

[2:49:17] Trustee Bernardo (probable): So can I get a motion to that?

[2:49:22] Trustee Bernardo (probable): Well, so are we going to, does it help me out here, Planet MacArthur?

[2:49:27] Trustee Bernardo (probable): If we're going to recess, we would simply say that we're recessing until Tuesday, May the 14th at 10 a.m.

[2:49:35] Trustee Bernardo (probable): Correct.

[2:49:38] Trustee Bernardo (probable): And we've just decided that we're going to schedule that.

[2:49:41] Trustee Bernardo (probable): So we've scheduled it.

[2:49:42] Trustee Bernardo (probable): So I think that's as easy as it gets.

[2:49:48] Trustee Bernardo (probable): Do we have

[2:49:48] Trustee Bernardo (probable): to have a motion?

[2:49:49] Trustee Bernardo (probable): Do we have to?

[2:49:50] Trustee Bernardo (probable): Well, no, hang on.

[2:49:51] Trustee Bernardo (probable): as chair.

[2:49:52] Trustee Bernardo (probable): I'm just looking for verification from the plan of

[2:49:55] Trustee Bernardo (probable): that the motion would be that the LTC recess

[2:49:59] Trustee Bernardo (probable): the meeting to reconvene on May the

[2:50:03] Trustee Bernardo (probable): 14th at 10 a.m. Correct. Awesome.

[2:50:09] Trustee Bernardo (probable): Did

[2:50:10] Trustee Bernardo (probable): I just make that motion?

[2:50:12] Trustee Bernardo (probable): I'll do it for you.

[2:50:13] Trustee Bernardo (probable): I second.

[2:50:14] Trustee Bernardo (probable): Thank you, Kate Louise.

[2:50:16] Trustee Bernardo (probable): All right. Any discussion? I think we've discussed it

[2:50:21] Trustee Bernardo (probable): more than enough and so i'm just going to call for the vote all those in favor

[2:50:26] Trustee Bernardo (probable): hi

[2:50:28] Voice 8: that's

[2:50:29] Trustee Bernardo (probable): perfect so uh this meeting is recessed and we will be reconvening may the 14th at 10 a.m

[2:50:36] Trustee Bernardo (probable): thank you for your help in that matter planner mccarver okay everybody

[2:50:42] Voice 8: have a great evening

[2:50:43] Voice 8: likewise thank

[2:50:46] Voice 6: you goodbye

[2:50:47] Trustee Bernardo (probable): thanks plan mccarver and lisa millard thank you for your

[2:50:51] Trustee Bernardo (probable): your enormous support here today.

[2:50:53] Trustee Bernardo (probable): Appreciate it.

[2:50:56] Trustee Bernardo (probable): Thank you, everybody.

[2:50:58] Voice 8: Bye, everyone.

[2:50:59] Voice 6: Ciao.

ADOPTED 
 
 
 
 
Gambier Island ADOPTED 1 
Local Trust Committee Minutes 
April 29, 2024 
 
Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
April 29, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Kate-Louise Stamford, Trustee 
 Joe Bernardo, Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
 Lisa Millard, Meeting Administrator / Recorder 
  
Others Present: There were approximately three members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Luckham called the meeting to order at 5:00 pm. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Stamford reported the following: 
 She attended Trust Council meeting held in March 2024 during which the budget 
was passed; 
 She attended the Howe Sound Community Forum on April 12, 2024; 
 She attended the April, 2024 Association of Vancouver Island and Coastal 
Communities convention and, as a representative of the Sunshine Coast Regional 
District, spoke to a motion requesting the provincial government to provide 
financial and strategic support for important dock structures in coastal waters; and 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 2 
Local Trust Committee Minutes 
April 29, 2024 
 She has been working with the Rural and Economic Development Initiative Project 
for the Gambier Island Community, which recently brought Planners and students 
from the University of BC to the island for a day with the community. 
 
Planner Bernardo did not provide a report. 
3.2 Chair's Report 
  Chair Luckham reported the following: 
 He is preparing for the June, 2024 Trust Council meeting being held on Salt Spring 
Island; and 
 He attended the Association of Vancouver Island and Coastal Communities 
convention held in Victoria.  
3.3 Electoral Area Director's Report 
Electoral Area Director Stamford highlighted the following: 
 She attended the Association of Vancouver Island and Coastal Communities 
convention and spoke about the importance of maintaining important dock 
structures; 
 She met with the President of BC Ferries and spoke with him about the long-term 
issues associated with the New Brighton dock; 
 She met with Minister Cullen and spoke with him about the New Brighton dock and 
the Sunshine Coast water supply issues; 
 She met with Transportation and Infrastructure Minister Coulter about roads and  
the New Brighton dock; and 
 She will be participating in an upcoming community meeting about the Hopkins 
Landing dock, which is currently closed, and in need of renovation. 
4. DELEGATIONS - none 
5. PUBLIC COMMENTS 
A member of the public stated that there had been a work party held at the Keats Island Sandy 
Beach Nature Reserve during which garbage and invasive plants were removed and a new trail 
was created. He also noted that the Keats Island Foreshore Project had been worked on for a 
number of years, and he urged the Local Trust Committee to come to a completion on this 
project, or at minimum move it to the public hearing stage. 
 
The Outstation Director for the West Vancouver Yacht Club noted the club’s outstation is 
located in Center Bay. He indicated he is attending the Local Trust Committee meeting in order 
to familiarize himself with any bylaw, or process, changes related to tenure on water lots. 
 
 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 3 
Local Trust Committee Minutes 
April 29, 2024 
6. MINUTES 
6.1 Local Trust Committee Special Meeting Minutes dated January 9, 2024 - for adoption 
By general consent the Local Trust Committee meeting minutes of January 9, 2024 were 
adopted. 
6.2 Local Trust Committee Meeting Minutes dated January 29, 2024 - for adoption 
By general consent the Local Trust Committee meeting minutes of January 29, 2024 
were adopted. 
6.3 Section 26 Resolutions-Without-Meeting Report dated April 19, 2024 
Received for information. 
6.4 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated April 19, 2024 
Received for information. 
8. APPLICATIONS AND REFERRALS - none 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gambier Island Official Community Plan Review Project - Staff Report 
Planner Zupanec spoke about the Squamish Nation referral and engagement process 
and made the following comments: 
 Staff have been working for several months to engage Squamish Nation staff in the 
Intergovernmental Rights and Title department regarding the Gambier Island 
Official Community Plan and Land Use Bylaw review; 
 She thanked the Local Trust Committee for endorsing the approach to reach out to 
the Squamish Nation in order to identify and collaborate on the priories of both 
parties; and 
 She read an email, which summarized the Squamish Nation’s perspective on the 
engagement process, which stated, in part, that they are interested to see how their 
feedback will be incorporated into the final strategy and Official Community Plan. 
 
The Chair and Trustees thanked staff for the positive engagement work that staff had 
undertaken. 
Planner Zupanec reviewed the Project Charter and the suggested amendments. 
Discussion ensued and the Trustees made the following points: 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 4 
Local Trust Committee Minutes 
April 29, 2024 
 There are a number of recommendations from both staff and the Squamish Nation 
and it is important to thoroughly understand the meaning of the recommendations; 
 It is potentially premature to prepare draft bylaw language before Trustees 
understand the full scope of the recommendations; 
 There has only been one community information session and this does not seem 
sufficient; and 
 There should be further opportunities to obtain community feedback prior to the 
first reading of the bylaw; 
 
The Planner responded as follows: 
 The draft bylaws would be prepared so that the Squamish Nation could see how 
their recommendations were being implemented, for the information of the local 
community, and for the purpose of referral to the Advisory Planning Commission; 
 There has been sufficient input to date to allow staff to proceed to the draft bylaw 
stage, and 
 The Local Trust Committee can seek community engagement regarding the draft 
bylaws. 
 
GM-2024-12 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee endorse the revised Project Charter v. 
2.1, dated April 29, 2024 for the Official Community Plan and Land Use Bylaw Targeted 
Review project, as to be amended further to discussion amongst Trustees on April 29, 
2023. 
CARRIED 
 
GM-2024-13 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to prepare a draft 
amendment to the Advisory Planning Commission Bylaw No. 150 to permit electronic 
meeting participation of appointed members, and return the draft bylaw amendment to 
the Local Trust Committee for further consideration of next steps.   
CARRIED 
 
GM-2024-14 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to report back on the 
implications of implementing Squamish Nation Engagement Summary Recommendation 
“C2 - Ensure planning staff are conducting early referrals of all relevant development 
applications (temporary use permits, development variance permits, rezonings) and 
advising applicants to seek explicit permission from Rights and Title Department.”  
 
CARRIED 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 5 
Local Trust Committee Minutes 
April 29, 2024 
Trustee Bernardo indicated that he would like Staff to report back on the implications of 
implementing C2 as there may be large legal and socio-economic issues related to 
moving to a dual approval process, and that this needs to be discussed prior to 
implementation.  
 
The Planner replied that the recommendations are advocacy and action items that have 
been identified as high priorities through both community and Squamish Nation 
consultation. 
 
GM-2024-15 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to report back on the 
options and implications to implement Squamish Nation Engagement Summary 
Recommendations A6, B4, B7, B10, D2 and D4, identified as high priority relationship 
building and advocacy action items.  
CARRIED 
 
GM-2024-16 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to initiate a request to 
schedule an elected officials meeting with Squamish Nation in the fall/winter of 2024 to 
discuss the status of the implementation of Squamish Nation engagement 
recommendations.  
CARRIED 
 
Planner Zupanec summarized the need for a supplemental report to address the high 
priority recommendations and to help identify a range of options through policy and 
regulations. This report would provide a template of options for discussions and 
deliberations. 
 
Discussion ensued. 
 
GM-2024-17 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to prepare a supplemental 
report including options and implications of draft bylaw language to amend and update 
the Official Community Plan (OCP) and Land Use Bylaw (LUB) based on the general 
recommendations of the 2023 Public Engagement Summary and twenty 
recommendations from the 2024 Squamish Nation Engagement Summary (A1-A5; B1-
B9; C1, C3, C4; D1, D3, D5) identified as high priority Official Community Plan and Land 
Use Bylaw amendments.  
CARRIED 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 6 
Local Trust Committee Minutes 
April 29, 2024 
9.2 Minor Project: Keats Shoreline Protection Project - Staff Report 
Planner McCargar summarized the staff report and indicated that there were two 
remaining issues that the Local Trust Committee has tabled for discussion including 
guidelines around dock materials and adding exemptions in the Development Permit 
Area. She stated that, if the Local Trust Committee concurs with the staff 
recommendations, then, staff will proceed with a legal review and schedule a public 
hearing. 
Trustee Bernardo stated he would like to defer this item to the next meeting as he 
would like time to read the entire report again, and to determine how much he is 
prepared to compromise in order to support the bylaw.  
Discussion ensued and alternative suggestions were made. It was determined that 
further discussion regarding this item would be deferred to the end of the meeting. 
10. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11. NEW BUSINESS 
11.1 Logging in Settlement Residential Zone - Trustee Stamford Verbal Discussion 
Trustee Stamford made the following comments: 
 The Gambier Island Rural Residential zoning allows forestry while the Settlement 
zoning does not; 
 When land is cleared in the Settlement zone the logs are often sold, and this would 
appear to be a forestry activity; and 
 If logging means that you sell your logs, then, there is a potential problem occurring 
on properties zoned Settlement. 
 
Discussion ensued. 
 
GM-2024-18 
It was MOVED AND SECONDED  
that the Gambier Island Local Trust Committee request staff to review the definition of 
permitted forestry / logging activity on settlement residential zones on Gambier Island.  
CARRIED 
11.2 Change May 28, 2024 Regular Business Meeting from Electronic to In-Person 
 
 
 

 ADOPTED 
 
 
 
 
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April 29, 2024 
GM-2024-19 
  It was MOVED and SECONDED 
that the Gambier Local Trust Committee request Staff to change their regular business 
meeting scheduled for May 28, 2024 from electronic to in-person at the John 
Braithwaite Centre, Meeting Room 3, 145 West 1st Street, North Vancouver, BC.  
CARRIED 
The meeting recessed for a break at 7:29 pm and reconvened at 7:40 pm. 
12. STAFF REPORTS 
12.1 2023/24 Annual Report - Approval of Gambier Island Local Trust Committee's Section - 
Request for Decision 
GB-2024-20 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee add the islands Bowyer and Passage into 
the list of included associated islands in the first paragraph of the Gambier statement 
for inclusion in the 2023/24 Annual Report to Trust Council. 
CARRIED 
 
GB-2024-21 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approves the attached text for inclusion 
in the 2023/24 Annual Report for approval (as amended) by Trust Council and 
submission to the Minister of Municipal Affairs. 
 CARRIED 
12.2 Trust Conservancy Report - none 
12.3 Applications Report dated April 19, 2024 
  Received for information. 
12.4 Trustee and Local Expense Report dated February, 2024 
  Received for information. 
12.5 Adopted Policies and Standing Resolutions 
  Received for information. 
12.6 First Nations Relationship Building Update - none 
12.7 Local Trust Committee Webpage 
  No updates at this time. 

 ADOPTED 
 
 
 
 
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13. WORK PROGRAM 
13.1 Active Projects Report dated April 19, 2024 
  Received for information. 
13.2 Future Projects Report dated April 19, 2024 
  Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, May 28, 2024 at 10:00 am at John 
Braithwaite Centre, Meeting Room 3, 145 West 1st Street, North Vancouver, BC  
15. RECESSED 
15.1  To resume Tuesday, May 14, 2024 at 10:00 am 
GM-2024-22 
It was MOVED and SECONDED 
That the Gambier Island Local Trust Committee recess the meeting to reconvene May 
14, 2024 at 10:00 am.                                                                                                  
CARRIED 
 
 By general consent the meeting was recessed at 7:50 pm. 
16.          RESUMED - MAY 14, 2024 
Chair Luckham reconvened the meeting on May 14, 2024 at 10:02 am. He acknowledged that 
the meeting was being held on the territory of the Coast Salish First Nations. 
16.1        Minor Project: Keats Shoreline Protection Project - Staff Report 
Chair Luckham acknowledged a memo, which outlined Trustee Bernardo’s suggested 
edits and exemptions to proposed Bylaw 154. The Planner confirmed that the memo 
had been received and that it was posted on the website.  
The Planner stated that the final bylaw language would be submitted for legal review 
prior to adoption.  
Minor edits for clarity and consistency were suggested and accepted. 
Discussion ensued regarding dock materials and Trustees made the following 
comments: 
 Docks cannot be built with biodegradable materials; 
 The term ‘water quality’ should be replaced with ‘marine ecosystem’; 
 There is a preference that unenclosed plastic foam not be used; and 
 There is agreement that creosote pilings should not be used. 

 ADOPTED 
 
 
 
 
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April 29, 2024 
Discussion ensued regarding construction and alterations within the Development 
Permit Area (DPA). 
 
Trustee Bernardo noted the following: 
 The scope of the DPA requirements in section 9.3.1 of the bylaw has the effect of 
limiting property owners’ enjoyment of their property and limits the work they can 
do on it; 
 The setback from the foreshore has been 7.5 metres and is now being proposed as a 
15 metre setback; 
 There are many properties that already have structures close to the water that will 
now be within the boundaries of the DP and the property owners will now be 
required to get a development permit to do any work on structures or land 
alterations; 
 The bylaw is going to cover activities over areas that residents have used for 
decades; 
 Protecting the undisturbed ecosystem is important but there should not be 
unnecessary interference with existing property owners to use their property as 
they wish;  
 It is reasonable to allow residents to make alterations to their land within the same 
footprint; 
 Home owners should not be restricted when doing minor alterations when they are 
substituting one use of developed land for another use; and 
 The residents of Keats Island have a history of stewardship and not reckless 
development. 
 
Trustee Stamford noted the following: 
 There is an extensive list of exemptions already included in the proposed bylaw; 
 She recognizes that these areas are within the foreshore and, even though they 
have already been disturbed, they might still be considered ecosystems; 
 There may be construction options that are reasonable and others that may disturb 
the ecosystem whereby a development permit might be required; 
 Improvements within the same foot print are acceptable but adding a building 
within the foreshore area where there was not one before is development; 
 While the bylaw might affect existing property owners it serves as a mitigation tool 
for developers and new owners; and 
 She is not inclined to include the additional exemptions as proposed 
 
The meeting was recessed at 11: 12 am and reconvened at 11:26 am. 
Discussion ensued regarding additions within the Development Permit Area (DPA). 
Trustee Bernardo said that his suggested language regarding additions would allow 
homeowners to make a small addition to the home provided the conditions he listed 
apply. 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 10 
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April 29, 2024 
Trustee Stamford noted the following: 
 It is due diligence to require notification for any kind of development; 
 There are potential underground archeological considerations; and 
 If someone wants to expand the footprint of a building, there should be an extra 
layer of supervision. 
 
The Trustees acknowledged that there has been positive discussion and debate 
throughout the process of amending the bylaw and it is important to get second reading 
of the bylaw in order to schedule a Public Hearing. Trustee Bernardo indicated that he 
would like to communicate to the community members his position on the outstanding 
issue of allowing additions within the development permit area. 
 
The meeting was recessed at 12:20 pm and reconvened at 12:25 pm. 
 
 GM-2024-023 
 It was MOVED and SECONDED 
That the Gambier Island Local Trust Committee Bylaw No. 154 cited as “Keats Island 
Land Use Bylaw, 2002, Amendment No. 1, 2021” as shown in Attachment 2 of the staff 
report dated April 29, 2024, be amended as follows: 
a) 9.3 DP-3 SHORELINE. .2 Exemptions the following be added after item (a):  
Alterations of previously disturbed land and to pre-existing buildings, structures and 
utilities located between 7.5 meters and 15 meters from the natural boundary of 
the sea, provided always that the alteration: 
 takes place entirely within the perimeter of previously disturbed land or within 
the footprint of a pre-existing building, structure, or utility; 
 does not alter, disturb or otherwise harm previously undisturbed land or native 
vegetation anywhere within DP3; and 
 does not result in environmental degradation of any kind anywhere within DP3 
or to the ecology of the foreshore. 
b) 9.3 DP-3 SHORELINE. .3 General Guidelines, item “h” the words “water quality” be 
replaced with “the marine ecosystem”. 
c) 9.3 DP-3 SHORELINE. .4 Guidelines - Construction and Replacement of Docks and 
Ramps, item “f” be replaced in its entirety with, “Docks should be constructed of 
stable materials that do not have the potential to degrade the marine ecosystem or 
the ecology of the foreshore over time.” 
d) 9.3 DP-3 SHORELINE. .5 Guidelines – Shoreline Modifications, item “c” subsection 
“iv” the words “water quality” be replaced with “the marine ecosystem”. 
e) 9.3 DP-3 SHORELINE. .5 Guidelines – Shoreline Modifications, item “f” subsection 
“iv” should be deleted in its entirety. 
f) 9.3 DP-3 SHORELINE. .5 Guidelines – Shoreline Modifications, item “g” the words 
“water quality” be replaced with “the marine ecosystem or the ecology of the 
foreshore.” 
CARRIED 

 ADOPTED 
 
 
 
 
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GM-2024-024 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 154 cited as “Keats Island Land 
Use Bylaw, 2002, Amendment No. 1, 2021” as shown in Attachment 2 of the staff report 
dated April 29, 2024, be given Second Reading as amended. 
CARRIED 
 
GM-2024-025 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to procure legal review on 
Proposed Bylaw No. 154 cited as “Keats Island Land Use Bylaw, 2002, Amendment No. 1, 
2021”. 
CARRIED 
 
GM-2024-026 
It was MOVED and SECONDED  
that the Gambier Island Local Trust Committee request staff to schedule an in-person 
Public Hearing, in the summer of 2024, on Keats Island or in Gibsons for Proposed Bylaw 
Nos. 153 (OCP) and 154 (LUB). 
CARRIED 
17.          ADJOURNMENT 
By general consent the meeting was adjourned at 12:34 p.m. 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder