Islands Trust Council regular meeting, May 6, 2024

[0:00:46] Voice 5: Oh hi Lisa.

[0:00:48] Voice 5: Hi there. Okay now it's not doing good video for me.

[0:07:34] Voice 8: I've got a weird

[0:07:37] Voice 8: comment from my background.

[0:07:43] Voice 11: If you take your background off then it might

[0:07:47] Voice 11: to

[0:07:47] Voice 6: capture

[0:07:48] Voice 11: all of us.

[0:07:52] Voice 11: That's

[0:07:52] Voice 6: not an effect.

[0:07:56] Voice 6: Yay!

[0:07:59] Voice 6: Wow!

[0:08:00] Voice 8: Now, do we have audio

[0:08:02] Voice 8: coming through for

[0:08:05] Voice 8: the web?

[0:08:06] Trustee Elliott: Lisa, can you hear us?

[0:08:08] Trustee Elliott: I can hear you and see you now.

[0:08:11] Trustee Elliott: Hey.

[0:08:12] Voice 9: Can

[0:08:12] Trustee Elliott: a member of the public speak up?

[0:08:14] Voice 9: Hello, how are you? I hope everything is fine.

[0:08:17] Trustee Elliott: Are you picking up everything there?

[0:08:19] Trustee Elliott: Yes.

[0:08:20] Trustee Elliott: Perfect. We now are launched and this computer is failed.

[0:08:25] Trustee Elliott: Is

[0:08:25] Voice 6: the microphone working?

[0:08:26] Trustee Elliott: It is. Okay.

[0:08:30] Trustee Elliott: Let

[0:08:30] Voice 6: me test it out.

[0:08:32] Voice 6: Check one, two. Check one, two. Check one, two.

[0:08:37] Voice 6: Okay.

[0:08:40] Voice 6: Right now?

[0:08:44] Voice 6: Check

[0:08:45] Trustee Elliott: one, two. Check. Yes. Nice. Great.

[0:08:47] Trustee Elliott: Yes.

[0:08:48] Trustee Elliott: Okay. Sorry about all that, Lisa. Thank you for the background work.

[0:08:52] Trustee Elliott: um i think one of these cables i

[0:08:58] Voice 6: can't see anything i'll just click back to here

[0:09:38] Voice 6: like

[0:09:39] Voice 7: a movie project

[0:09:42] Voice 7: are

[0:09:43] Trustee Elliott: you recording i can see the live streaming but i don't see yes okay great well let's get

[0:09:52] Trustee Elliott: started everyone and members of the public who are watching apologies for the delay we did

[0:09:58] Trustee Elliott: literally have some technical difficulties in spite of five laptops and background support

[0:10:04] Trustee Elliott: um due to an app update that needed to be done we just had to rejig things so thanks for your

[0:10:10] Trustee Elliott: patience everybody um and good morning to those who are here in the meeting room we've got one

[0:10:16] Trustee Elliott: two three four five six seven pete members of the public present my name is toby elliott i'm the

[0:10:21] Trustee Elliott: chair of the whiskey local trust committee i'm elected on gabriola island in san diego first

[0:10:26] Trustee Elliott: First Nation territory. And of course, today we want to begin where we are acknowledging

[0:10:30] Trustee Elliott: that the land on which we gather is in the traditional territory of the Coast Salish

[0:10:35] Trustee Elliott: peoples,

[0:10:36] Voice 6: particularly

[0:10:39] Trustee Elliott: the Tla'aman Nation and Sanas First Nation, which have not only

[0:10:52] Trustee Elliott: treaty and territorial rights but um have been stewarding and working on these lands and for

[0:10:58] Trustee Elliott: thousands of years so i'm joined by local trustees michaela laroni and tim peterson and we've got

[0:11:06] Trustee Elliott: our staff uh planner steven ball i didn't know if i get that right

[0:11:12] Trustee Elliott: and in the background we have lisa millard who is our meeting administrator and minute taker

[0:11:20] Trustee Elliott: I believe and um yes like I said eight members of the public here today so let us begin we will

[0:11:30] Trustee Elliott: oh we have copies of the agenda that keeps falling to the floor

[0:11:36] Trustee Elliott: so we'll start by approving the agenda and any changes or additions or amendments for the agenda

[0:11:43] Trustee Elliott: if not I'll take it by general consent that we will approve the agenda as presented and

[0:11:49] Trustee Elliott: And move into our report section.

[0:11:52] Trustee Elliott: So, as always, starting with the local trustees.

[0:11:55] Trustee Elliott: Tim is furiously typing away.

[0:11:57] Trustee Elliott: So, Makayla, would you like to give a report?

[0:12:01] Trustee Elliott: What's been happening?

[0:12:05] Trustee Elliott: All right.

[0:12:06] Trustee Elliott: I'd like to report on the APC.

[0:12:08] Trustee Elliott: They met on the 1st and elected their board with Shelley Garzana as chair,

[0:12:14] Trustee Elliott: Pashel Smith as vice chair, and Philippe Paillefer as secretary.

[0:12:18] Trustee Elliott: they discussed at length i think we almost went for two hours um the recommendation for the

[0:12:25] Trustee Elliott: definition of community benefit as regards to temporary land use fee reduction and they are

[0:12:33] Trustee Elliott: awaiting their next assignment which i believe is coming down the pipe soon yeah they had a really

[0:12:42] Trustee Elliott: listen the whole time they were in a great conversation and it was great

[0:12:46] Trustee Elliott: Great combination. Awesome. Thank you. And Tim, are you just ready for your report?

[0:12:55] Trustee Elliott: Sure,

[0:12:56] Voice 8: yeah. I'm trying to get a message off our attack person who's trying to fix my computer.

[0:13:03] Voice 8: or not um yeah so uh interesting uh month last month there on the third what was it there

[0:13:18] Voice 8: on the 29th um we met with the district uh vancouver district manager for ministry transport

[0:13:25] Voice 8: transport, he's the roads guy and so he is the supervisor for all the district supervisors

[0:13:35] Voice 8: like for us it's the Central Island Jessica Learn who some of us have probably contacted

[0:13:41] Voice 8: over the last few years. Then there's Islands Trust of course spans the North, Central and

[0:13:49] Voice 8: and South Districts of the Vatican Island Multi-District.

[0:13:53] Voice 8: The Island Trust has had a letter of agreement since 1992, I think,

[0:14:00] Voice 8: with Ministry of Transport,

[0:14:03] Voice 8: and that was really in aid of having better communications back and forth.

[0:14:10] Voice 8: And there was a bit of a situation on Galeano with some parking changes

[0:14:16] Voice 8: that upset a lot of people,

[0:14:17] Voice 8: And that was sort of the spur to get this meeting going, which is essentially an opportunity for local trustees to connect with the Ministry of Transport, senior staff, essentially, about road issues and have opened up, basically opened up two-way communication thing, which I think is bound to be really useful.

[0:14:44] Voice 8: being able to now that we know who our our district's supervisors supervisor is

[0:14:51] Voice 8: that can be helpful let's see then the following day on the 30th the capital regional district

[0:15:02] Voice 8: hosted a workshop on collaboration on marine matters which was a lot about mooring buoys

[0:15:11] Voice 8: largely uh certainly an issue in that area both on um both on the islands in the islands trust

[0:15:20] Voice 8: and areas like sydney and in other areas where more employees are proliferating at a

[0:15:27] Voice 8: at a rate that's um some cause for concern so it was really essentially

[0:15:32] Voice 8: It's essentially a first step looking at what potential efforts can be made for collaborating.

[0:15:41] Voice 8: We have local jurisdictions, cities, Islands Trust, the regional districts, the province

[0:15:51] Voice 8: and the government, all of which have some levels of jurisdiction.

[0:15:56] Voice 8: and that being the case working together seems to make the most sense if possible but there's

[0:16:06] Voice 8: there's a lot of things around the the ways various ways that regulation of mooring buoys

[0:16:16] Voice 8: offer some opportunities but offer some challenges i'd say the one that that goes across all of them

[0:16:24] Voice 8: is cost of enforcement really made clear transport Canada will only enforce

[0:16:31] Voice 8: against police if they do not eat the buoy specification which is the color

[0:16:36] Voice 8: size and identification and so their position at this point is that anything

[0:16:43] Voice 8: else is up to the other jurisdictions part of the problem is don't have the

[0:16:49] Voice 8: date in front of me but there was a determination to move private mooring buoys into a classification

[0:16:59] Voice 8: as minor works which means that there's no requirement to apply and since that change

[0:17:07] Voice 8: was made at the federal level there's been a huge proliferation of mooring buoys especially in the

[0:17:14] Voice 8: southern gulf islands but in a more general sense so that was that was again a third step for

[0:17:19] Voice 8: communication and considering possible options again that's a that's a problem that's more

[0:17:25] Voice 8: serious in other jurisdictions than ours but the challenges and opportunities are very similar in

[0:17:32] Voice 8: terms of legislative regulatory environment uh let's see the policy statement uh draft is going

[0:17:43] Voice 8: be public fairly soon. We have a our very first Islands Trust Committee of the Whole meeting on

[0:17:51] Voice 8: May 30th to consider the policy statement draft which is a new thing for Islands Trust. We just

[0:17:59] Voice 8: enabled Committee of the Whole fairly recently and the idea of Committee of the Whole is that

[0:18:07] Voice 8: that it's a forum for discussion but not decision making,

[0:18:11] Voice 8: which is a little bit different than we've done business,

[0:18:16] Voice 8: but it's commonly used in municipalities

[0:18:18] Voice 8: and regional districts around the province.

[0:18:22] Voice 8: And what else did I have?

[0:18:32] Voice 8: Oh, the CAO hiring committee is continuing to meet

[0:18:39] Voice 8: and hopefully we'll be announcing the appointment of an executive search firm, CEO is retiring

[0:18:47] Voice 8: in June.

[0:18:48] Voice 8: There's a good chance we're going to need an interim CEO just because of the timing

[0:18:54] Voice 8: and so that process is running in parallel.

[0:18:57] Voice 8: well. Let's see what else the council committees are meeting as regular. Oh, I know, on the

[0:19:13] Voice 8: end of the last day of this month, we'll be having a protocols signing event at the

[0:19:23] Voice 8: health center down in newsway and um formally completing the process of

[0:19:32] Voice 6: of

[0:19:33] Voice 8: signing the protocol

[0:19:34] Voice 8: agreement which is a positive thing and good support and i'll i'll leave it at that because

[0:19:39] Voice 8: okay you probably want to report it i'll get all of it no

[0:19:43] Trustee Elliott: i like it it's great um and i neglected to

[0:19:48] Trustee Elliott: to, in my acknowledgement at the start, because we were such a scramble, I apologize, I wanted

[0:19:54] Trustee Elliott: to acknowledge that yesterday, May 5th, was the National Day of Awareness for Missing

[0:19:59] Trustee Elliott: and Murdered Indigenous Women and Girls and Two-Spirit People. And so I know all the folks

[0:20:06] Trustee Elliott: around here have seen the hanging of red dresses that represent lost or stolen Indigenous women

[0:20:12] Trustee Elliott: and girls, but I just thought we'd mention that and maybe take a few seconds just to

[0:20:17] Trustee Elliott: observe and silence that the losses that many community members and um first nations have

[0:20:23] Trustee Elliott: experienced and their grief that is still ongoing over this missing and murdered women and girls

[0:20:29] Voice 6: thank

[0:21:05] Trustee Elliott: you everyone um so reporting out as your chair i'll add just a few items to um trustee

[0:21:12] Trustee Elliott: peterson's report a regional planning committee which both trustee laroni and i sit on we met

[0:21:18] Trustee Elliott: last week to consider the planning related recommendations from the 2022 governance report

[0:21:26] Trustee Elliott: it was an annex one with a slew of recommendations most of which staff consider we have actually met

[0:21:34] Trustee Elliott: or in the works right now there is a few that we prioritized so that was helpful the um

[0:21:41] Trustee Elliott: Um, Moti Islands Trust CRD, uh, Communication and Relationship Building meeting was indeed

[0:21:52] Trustee Elliott: the first, uh, of its kind, I think in a number of years.

[0:21:57] Trustee Elliott: And, uh, this was spurred from a conversation, brief conversation with Minister of Funding,

[0:22:03] Trustee Elliott: Minister of Transportation at UBCM last year.

[0:22:06] Trustee Elliott: You were very good at following up with the minister and say, let's undertake this

[0:22:11] Trustee Elliott: joint task force to address uh areas of of common interest and so that we can get some clarity on

[0:22:19] Trustee Elliott: things like roadside brushing safe road access dock public docks and parking and ferries and

[0:22:27] Trustee Elliott: shoulders which are concerned on some of the other islands so collaborating on those issues

[0:22:33] Trustee Elliott: and really getting the names of the unit directors in each of our areas they were very responsive

[0:22:38] Trustee Elliott: and wanted to support more information sharing so I'm pleased about that and we're going to

[0:22:45] Trustee Elliott: hopefully do the same thing in the north for Leskete and the northern gulf islands I think

[0:22:52] Trustee Elliott: that's going to be very critical um not too much oh I attended the association of Vancouver island

[0:23:00] Trustee Elliott: coastal communities conference and so that's um every year the union of BC municipalities we have

[0:23:08] Trustee Elliott: different hub community uh networks i guess where each of the local governments get together we

[0:23:14] Trustee Elliott: discuss there's a whole program of three days uh and the plenary session was excellent it was on

[0:23:23] Trustee Elliott: uh it's called civic leaders unite addressing culture risk and fostering social cohesion

[0:23:29] Trustee Elliott: um the the speaker talked about how we can nurture civic spaces rooted in respect compassion and

[0:23:36] Trustee Elliott: ethical relations and how to counter the toxic culture that seems to be prevalent and increasing

[0:23:43] Trustee Elliott: especially with local governments resulting in locally elected government officials

[0:23:50] Trustee Elliott: not running for re-election because things get so fraught so really trying to build the culture of

[0:23:57] Trustee Elliott: understanding and respect and working together at every level of community engagement

[0:24:03] Trustee Elliott: I attended two sessions, one on building wildfire resiliency in coastal communities, it was

[0:24:10] Trustee Elliott: very informative, but the one that really caught my attention and I brought some materials

[0:24:15] Trustee Elliott: if anyone wants to peruse them, was on ocean mapping and data visualization.

[0:24:26] Trustee Elliott: So the impacts of climate change on shorelines, people and salmon, nature-based solutions

[0:24:31] Trustee Elliott: for ecosystem health and this is all put together by resilient coasts which is um has received some

[0:24:39] Trustee Elliott: grant funding from the federal government for climate change and they're undertaking projects

[0:24:44] Trustee Elliott: like shoreline mapping all up and down vancouver island coast and the and the coasts of the southern

[0:24:51] Trustee Elliott: gulf of northern and southern gulf islands to map out where there's hard armory riprap

[0:24:57] Trustee Elliott: wrapped lava accumulation over water structures,

[0:25:01] Trustee Elliott: which all have impacts on salmon habitat.

[0:25:03] Trustee Elliott: And they're doing this by boat.

[0:25:04] Trustee Elliott: So they're really ground-truthing the areas.

[0:25:08] Trustee Elliott: They're also conducting shoreline mapping workshops for citizens.

[0:25:13] Trustee Elliott: They take people through the Green Shores Accreditation.

[0:25:17] Trustee Elliott: And they are sharing data from a resilient coast,

[0:25:20] Trustee Elliott: or sorry, the Marine Remembrance Guide,

[0:25:23] Trustee Elliott: which is an interactive data visualization tool.

[0:25:26] Trustee Elliott: as they're starting to map the under or the the underwater terrain to show the extent of coastal

[0:25:33] Trustee Elliott: modification across the east coast so we'll be able to access that information that's going to

[0:25:39] Trustee Elliott: inform the kind of planning that we do especially around shoreline protection and near foreshore

[0:25:46] Trustee Elliott: development. So I think that's about it that might be of interest from that and

[0:25:54] Trustee Elliott: so oh yes and so before we go into our town hall we don't have an electoral

[0:26:00] Trustee Elliott: area director's report. Director falls sensitive to threats. I do have an update

[0:26:06] Trustee Elliott: on the matter of recording of meetings by members of the public and so just

[0:26:12] Trustee Elliott: just wanted to share this with you before we get into our town hall so we and this has been an

[0:26:19] Trustee Elliott: ongoing issue here of recording of meetings and so we have a web page for correcting information

[0:26:25] Trustee Elliott: so we've posted something there in response to inquiries about the recording of meetings by

[0:26:31] Trustee Elliott: members of the public and anyone can see that at islandstrust.bc.ca slash about us slash fact

[0:26:40] Trustee Elliott: to check and so it's just a simple statement and that I'll just read it out here sorry a member of

[0:26:49] Trustee Elliott: the public can record meetings but the chair of the meeting must be informed before you begin

[0:26:56] Trustee Elliott: recording the chair will inform everyone present at the meeting that it will be personally recorded

[0:27:03] Trustee Elliott: if a member of the public is uncomfortable being recorded while they are speaking the chair may

[0:27:09] Trustee Elliott: require that the person recording temporarily stop the recording. And then all meetings

[0:27:15] Trustee Elliott: are recorded by Islands Trust and can be viewed on the meeting page. So there's been some

[0:27:21] Trustee Elliott: discussion with you, Mr. Weiner, about whether the criminal code applies, which the criminal

[0:27:27] Trustee Elliott: code does state that anybody is able to record another member of the public, and they don't

[0:27:34] Trustee Elliott: really have a choice necessarily but the criminal code does not override any bylaws or meeting

[0:27:42] Trustee Elliott: procedures established for the safe and orderly operation of a meeting so just because it isn't

[0:27:49] Trustee Elliott: a crime to record a meeting if people aren't being recorded or aware of it it does not give

[0:27:55] Trustee Elliott: a person the right to do it if there are other rules in place so the rules that we have in place

[0:28:00] Trustee Elliott: for the safe and orderly conduct of our meeting

[0:28:02] Trustee Elliott: is that everybody has the chance to participate and speak freely.

[0:28:06] Trustee Elliott: And if you're not comfortable as a member of the public

[0:28:08] Trustee Elliott: participating and speaking and being recorded,

[0:28:13] Trustee Elliott: we will ask the person recording to stop that.

[0:28:16] Trustee Elliott: Okay?

[0:28:17] Trustee Elliott: No.

[0:28:20] Trustee Elliott: So we have an objection from the floor.

[0:28:23] Trustee Elliott: So I'm going to open town hall in a minute

[0:28:26] Trustee Elliott: and you'll have a chance to address the LTC.

[0:28:29] Trustee Elliott: see and if you don't agree with the rules then you can choose to leave the meeting if i don't

[0:28:35] Voice 9: disagree with the rule if

[0:28:36] Trustee Elliott: you disagree with what i've just stated about recording of meetings

[0:28:40] Trustee Elliott: then your choice is to either abide by the rules or leave the meeting okay so this is a workplace

[0:28:48] Trustee Elliott: and our staff and your trustees are entitled to a safe and respectful space so we ask that you

[0:28:55] Trustee Elliott: keep your comments and your questions to issues not personal things or other members of the public

[0:29:01] Trustee Elliott: if you ask us a question we can ask staff to clarify or we'll answer but we won't get into

[0:29:06] Trustee Elliott: it back and forth okay so this is your time for a public forum to say what you wish so if you can

[0:29:11] Trustee Elliott: state your name and uh have two or three minutes to share your views there's a microphone here if

[0:29:20] Trustee Elliott: you wish. Yes. Would you like to use the microphone? My

[0:29:23] Voice 9: name is Tom Weiner. I have several issues

[0:29:28] Voice 9: I'd like to raise besides the recording. Did the APC come up with a definition of public

[0:29:36] Voice 9: benefit? We don't have a report from them yet. They haven't reported to us yet. The

[0:29:43] Voice 9: reason I asked that question is it seems just common sense that any legal business that

[0:29:51] Voice 9: provides a service to the community is supplying a community benefit if it's a restaurant or it's a

[0:30:00] Voice 9: whatever it is the community is benefiting from their service so how are you going to define

[0:30:07] Voice 9: a community benefit that gets a break on a temporary use permit which nobody ever applies

[0:30:14] Voice 9: for here anyway but my question is how are you going to differentiate between

[0:30:18] Voice 9: a business that's applying a legal service and one that is worthy of a break on their application

[0:30:31] Voice 9: That's just an open question. I don't really expect you to answer, but I think it's one

[0:30:35] Voice 9: that shouldn't be answered. I also believe that the question of public docs, that it's

[0:30:50] Voice 9: not really productive for the local trust committee to get involved in that until we

[0:30:55] Voice 9: have a fairly extensive community engagement process with a bunch of down-hall meetings

[0:31:00] Voice 9: where people can say what they want to say and then we'll get to this illegal policy about

[0:31:08] Voice 9: recording canada is a one-party consent rule country british columbia is a one-party consent

[0:31:21] Voice 9: law province that means that any individual wants to record any conversation they're taking part in

[0:31:31] Voice 9: that one person has given his or her consent and that makes it legal period and you cannot exclude

[0:31:44] Voice 9: the person from this meeting legally because they're recording this meeting and refusing to

[0:31:50] Voice 9: comply with your illegal requirements so i will say right out front i will not tell you if i'm

[0:31:59] Voice 9: recording i will not stop recording if you tell me to stop reporting and if you wish to exclude

[0:32:08] Voice 9: me from this meeting of course you can do that because you have control of the meetings but as

[0:32:14] Voice 9: long as an individual who is recording the meeting is not interfering with the meeting they have

[0:32:24] Voice 9: and legally protected rights to record that meeting.

[0:32:28] Voice 9: They do not require your permission.

[0:32:31] Voice 9: So you can either ignore what I just said,

[0:32:35] Voice 9: you can retract your illegal statement,

[0:32:38] Voice 9: or you can kick me out of this meeting.

[0:32:41] Trustee Elliott: Okay.

[0:32:43] Trustee Elliott: So local governments all over are working to see

[0:32:51] Trustee Elliott: what is the right thing to do on this issue.

[0:32:54] Trustee Elliott: And some local governments have chosen to ban personal recordings from their council meetings.

[0:33:04] Trustee Elliott: So the Islands Trust has given direction that the chair will request that anybody who wishes to record a meeting originally informs the chair.

[0:33:17] Voice 9: You said they must inform.

[0:33:19] Voice 9: Yes,

[0:33:19] Trustee Elliott: they must inform the chair and that members of the public be given the opportunity to say they do or do not consent to being recorded.

[0:33:30] Trustee Elliott: And this is in alignment with the Islands Trust safe workplace policy, which is provincial legislation that every member of the public has this equal and same right to participate in a public meeting.

[0:33:48] Trustee Elliott: and if someone recording is preventing them to exercise that right then we can ask the recorder

[0:33:55] Trustee Elliott: to stop and if you don't want to abide by that i will ask you to leave the meeting

[0:34:02] Voice 3: go ahead mr

[0:34:05] Trustee Elliott: weiner would you please leave the meeting am i recording

[0:34:08] Trustee Elliott: well your tone and your attitude and your previous when you pulled out the recording

[0:34:14] Trustee Elliott: Are you recording?

[0:34:16] Trustee Elliott: The Islands Trust is recording the meeting.

[0:34:18] Voice 9: I'm really uncomfortable with your recording my conversation.

[0:34:21] Voice 9: Would you please stop recording?

[0:34:22] Trustee Elliott: It's a public meeting and we're required to hold them in an open way

[0:34:26] Trustee Elliott: so that everybody can participate, including online.

[0:34:29] Trustee Elliott: And the Act was changed so that we could electronically record meetings.

[0:34:34] Trustee Elliott: Mr. Wyman, we're going to have to recess and we can discuss this privately,

[0:34:38] Trustee Elliott: but you're obstructing the proceeding of this meeting.

[0:34:43] Trustee Elliott: okay we're going to take a reset for five minutes thank you everyone no

[0:34:47] Voice 9: you can ask me to leave and

[0:34:48] Voice 9: i'll visit but i'm not i

[0:34:49] Trustee Elliott: don't know what you're

[0:34:50] Voice 9: going to do uh

[0:34:51] Voice 8: the criminal code

[0:34:55] Voice 8: procedures established for the same authority operation of the meeting

[0:34:59] Voice 8: just because it isn't trying to record a meeting and people are being reported

[0:35:04] Voice 8: the people being recorded are aware doesn't give the person the right to do so if there

[0:35:08] Voice 8: are other rules in place so that's the position of our legislative services manager

[0:35:12] Voice 8: Senator, who's way more

[0:35:15] Voice 6: knowledgeable about legislation than I am,

[0:35:17] Voice 8: but that's just what

[0:35:19] Voice 8: he says, that the criminal code doesn't override the bylaws or meeting procedures.

[0:35:23] Voice 8: That's what he's saying.

[0:35:25] Voice 8: So that's from the ledge guy.

[0:35:28] Voice 9: We're

[0:35:29] Trustee Elliott: taking a five-minute recess.

[0:35:30] Trustee Elliott: You have a choice.

[0:35:31] Voice 9: Can I read this from David Marlin?

[0:35:33] Voice 9: I can't?

[0:35:34] Voice 9: He says that it's okay for me to record, and you can't stop.

[0:35:38] Voice 9: You are illegally limiting my access to this meeting.

[0:35:42] Voice 9: and that's in separate crimes i'm a member of the public i have a right

[0:35:47] Voice 9: to be in this meeting

[0:35:47] Voice 9: and

[0:35:47] Voice 6: you can watch it from the electronic participation thank

[0:35:50] Voice 9: you madam chair for making

[0:35:51] Voice 9: that clear the notes that will be provided to the chair say that people should advise them if they

[0:36:05] Voice 9: want the person to record the meeting you are not required to ask for permission however the chair

[0:36:10] Voice 9: may ask anybody recording to stop the recording as it is interfering with the running of the

[0:36:16] Voice 9: the meeting. That's David Barber's final statement on the site.

[0:36:29] Voice 7: Sorry, everyone.

[0:36:30] Voice 7: I apologize

[0:36:32] Trustee Elliott: for the disruption of the meeting. I think we can

[0:36:38] Trustee Elliott: continue in the town hall. We'll just give everyone a minute.

[0:37:26] Voice 2: Okay. I just

[0:37:31] Voice 6: made a mistake.

[0:37:38] Trustee Elliott: I apologize, everyone. It is a

[0:37:40] Trustee Elliott: difficult issue. And we're trying to navigate it as best

[0:37:43] Trustee Elliott: we can so we've sought advice this is the policy uh the direction that we've been given and we want

[0:37:49] Trustee Elliott: to make sure that this is a safe place for everyone so uh we'll continue with town hall again

[0:37:55] Trustee Elliott: please keep your comments to issues and um yeah anybody else like to speak yes sir yeah jack

[0:38:02] Voice 7: barrett uh trustee but do i understand what you just said about recording that if someone

[0:38:08] Voice 7: If someone in the public is recording a meeting and I don't want my comments recorded by them,

[0:38:13] Voice 7: I can request that they stop.

[0:38:16] Trustee Elliott: Yes.

[0:38:16] Voice 7: That's as simple as it gets.

[0:38:19] Trustee Elliott: Yes, that is the point of informing the chair that someone is recording

[0:38:23] Trustee Elliott: so that we can ensure that everybody has a choice about being recorded

[0:38:28] Trustee Elliott: and then that information being used by whoever is recording.

[0:38:32] Trustee Elliott: Of course, everything is already recorded and live streamed.

[0:38:35] Trustee Elliott: So it's just as a consent piece for that personal use.

[0:38:40] Trustee Elliott: okay i

[0:38:40] Voice 7: understand um can i get a draft copy of your ocp reviews

[0:38:45] Trustee Elliott: it's

[0:38:46] Voice 7: in

[0:38:48] Trustee Elliott: the agenda today

[0:38:49] Trustee Elliott: i can give you my copy which i love that i don't think i made any meetings next

[0:39:02] Voice 6: other pieces if that's okay so you just want the proposed

[0:39:12] Voice 6: Okay, thank

[0:39:35] Voice 7: you for that. One other subject that I noticed before the test is illegal

[0:39:43] Voice 7: locks. We're dealing with an issue of a dog that was illegally constructed in Scottie

[0:39:48] Voice 7: Bay. It's

[0:39:49] Voice 7: caused a lot of division in the community, people supporting it and opposing

[0:39:54] Voice 7: And I have a proposed solution that I'd like to read it out.

[0:40:01] Voice 7: It's about Mr. Aslan Carey's dog in Scottie Bay.

[0:40:04] Voice 7: And this solution could resolve the issue.

[0:40:08] Voice 7: As you may know, developers can receive exemptions from bylaws by contributing the public good.

[0:40:15] Voice 7: This could be a part of the land, money, or some infrastructure improvements that benefit

[0:40:19] Voice 7: the public.

[0:40:20] Voice 7: If Mr. Kerry were to build a public dock at the Scottie Bay Public Access, he could have

[0:40:26] Voice 7: his dock legalized.

[0:40:28] Voice 7: Not simple, but he would be creating a public good, a public dock.

[0:40:33] Voice 7: In return, he gets to keep his dock, he becomes an island hero with generosity, and the public

[0:40:40] Voice 7: gets a public dinghy dock, and all this legal issue of violent enforcement and expenses

[0:40:45] Voice 7: the Supreme Court all goes away.

[0:40:46] Voice 7: This would require a lot of cooperation between government agencies. There would have to be an

[0:40:52] Voice 7: amendment by the LDC allowing the continued use of domestic companies to offer legal action.

[0:40:59] Voice 7: MOT would have to give permission to use of the road end. DFO would have to agree and there'd

[0:41:04] Voice 7: have to be a license by occupation for the foreshore. Kate Hackett would have to agree

[0:41:09] Voice 7: to a small boundary to make it more practical. There'd have to be a creation of a loading zone

[0:41:15] Voice 7: owned a parking area and Moti would have to agree to the use and add some gravel at the end where

[0:41:22] Voice 7: there's a turner. Hopefully the QRD will take possession of the dock and administer it, taking

[0:41:29] Voice 7: it out of the hands of the public and they run that. I'm only suggesting this is kind of a

[0:41:37] Voice 7: compromise. He creates a public good, the public gets a dock and he gets to keep his dock and all

[0:41:45] Voice 7: of love goes away that's all i have to say for today

[0:41:50] Trustee Elliott: thank you sir for your views anyone else

[0:41:56] Voice 2: yes um

[0:41:57] Trustee Elliott: i was on the c

[0:41:58] Voice 2: um um the lca you know i can't even remember what to mean

[0:42:06] Voice 2: um community association community associations yeah um ocp review committee and um

[0:42:15] Voice 2: And the last thing that we intended to do was the preamble about the kind of community

[0:42:24] Voice 2: with CDAs and the kind of community we wanted, which we had in the past, because I remember

[0:42:30] Voice 2: working on it, and someplace along the way, it disappeared out of our OCP.

[0:42:37] Voice 2: And we were intending to do that as the final part of our review committee, and then we

[0:42:45] Voice 2: march 2020 came along and everything shut down and it didn't and the committee never met and it

[0:42:51] Voice 2: hasn't been done and so and it hasn't been instituted and um there were quite a few

[0:42:59] Voice 2: people who were really expecting that we would get this back and so um and i can see that it's

[0:43:08] Voice 2: not in their disposal and I would really like to see that reinstituted and I think that we

[0:43:19] Voice 2: one of the possibilities to do that is that we have another LCA committee a couple of the

[0:43:28] Voice 2: members of that committee aren't here anymore but that maybe we could come up with something

[0:43:34] Voice 2: um it should come from the community not the staff and um so i'm hoping it's not too late

[0:43:44] Voice 2: to do something about that i

[0:43:46] Voice 6: guess

[0:43:50] Trustee Elliott: for our information um do you remember what year that

[0:43:53] Trustee Elliott: would have been and so we can potentially figure out what draft it was ever incorporated into a

[0:44:00] Trustee Elliott: draft well

[0:44:00] Voice 2: i you mean that but no it was in the it was in the ocp and i and i think it must have

[0:44:07] Voice 2: come out in the last ocp review before this one

[0:44:12] Voice 8: 2005 you're talking about the sort of

[0:44:15] Voice 8: 2005 yeah so in

[0:44:17] Voice 2: the 90s was when we were it

[0:44:19] Voice 8: wasn't in the the one we're yeah yes

[0:44:22] Voice 2: that's right

[0:44:23] Voice 2: Right, so it wasn't in 2005, but it must have been in the one before that.

[0:44:28] Trustee Elliott: So we're talking

[0:44:28] Trustee Elliott: pre-2005, a building statement that we'd like to see brought forward into this current OCP version.

[0:44:40] Voice 2: Well, I think it will need to be rewritten because the community will want to rewrite it because it's 30 years ago.

[0:44:47] Voice 2: on and

[0:44:48] Voice 8: if i remember correctly there was uh when the largest hearing committee sort of closed

[0:44:55] Voice 8: itself down there was uh a visioning like there was a there was going to be a committee to do that

[0:45:03] Voice 8: specific piece yeah

[0:45:05] Voice 2: i think it's happened and then the um the pandemic just

[0:45:09] Voice 8: needs someone to

[0:45:09] Voice 8: energize and lead it Marty okay

[0:45:13] Voice 2: I'll talk to some people I

[0:45:16] Trustee Elliott: know who to talk to well we will be

[0:45:19] Trustee Elliott: talking about the scope of the project today so I don't know if you can stay for that discussion

[0:45:23] Trustee Elliott: because that's my opinion good because we may have restrictions if we expand if we add another

[0:45:29] Trustee Elliott: topic or expand the scope more that extends the timeline so we'll let's have that discussion but

[0:45:36] Trustee Elliott: thank you for your comments and your input on that. Thank you. Anyone else? Yes, Mr. Olsen.

[0:45:44] Voice 10: Yeah, I have a

[0:45:46] Voice 8: few questions. Could

[0:45:47] Trustee Elliott: you come and speak closer to the camera or the thing?

[0:45:49] Trustee Elliott: That'd

[0:45:50] Voice 8: be great. Yeah, especially for the folks who are joining online. If you're far away from

[0:45:55] Voice 8: the camera, they definitely won't hear you. The microphone. Yeah, it's just there. If you're

[0:46:00] Voice 8: Okay.

[0:46:05] Voice 10: So Tim, this first question is for you. You mentioned the executive search

[0:46:11] Voice 10: and that you're planning, the committee is planning to hire a firm to do it. So I'm just

[0:46:17] Voice 10: some quick questions off the top of my head are how much is that going to cost to hire a firm?

[0:46:23] Voice 10: And there's already a committee in place, I'm assuming from the way you described it.

[0:46:29] Voice 10: and why wouldn't that committee do this search?

[0:46:34] Voice 8: Okay, so briefly, yes, the committee's been in place since early January.

[0:46:39] Voice 8: I have reported out on its existence.

[0:46:45] Voice 8: The committee made a choice to go for an executive search term, team, firm.

[0:46:59] Voice 8: and um i think that there's that you know there'd be a variety of of opinions from the committee

[0:47:07] Voice 8: um about why that may be a good idea no

[0:47:12] Trustee Elliott: anyway it's up to ensure an unbiased process right um

[0:47:16] Trustee Elliott: a committee within the organization is does not have a the resources or the connections or

[0:47:22] Trustee Elliott: or we are not structured to look for a C-suite executive.

[0:47:27] Trustee Elliott: Some of these search firms have databases of upwards of 250,000 people.

[0:47:32] Trustee Elliott: And what they're doing is undertaking a process to understand where the

[0:47:37] Trustee Elliott: items trust is at as an organization, what kind of CAO is needed.

[0:47:41] Trustee Elliott: They will undertake interviews with every trustee, senior levels of staff,

[0:47:46] Trustee Elliott: and then they refine the search term to find a CAO that is appropriate for

[0:47:50] Trustee Elliott: the organization our trustees simply don't have the knowledge the capacity or the well that's not

[0:47:57] Trustee Elliott: our expertise our expertise is is uh the community concerns not looking abroad for an executive

[0:48:05] Trustee Elliott: sorry it's yeah no

[0:48:07] Trustee Elliott: i i don't i think it was a consensus

[0:48:09] Trustee Elliott: on the process

[0:48:10] Voice 8: that's yeah i mean i

[0:48:11] Voice 8: certainly didn't object because of all of the things you said i'm i'm no expert at headhunting

[0:48:17] Voice 8: I think CAOs, I guess we will have the figures

[0:48:23] Voice 8: on the actual...

[0:48:25] Trustee Elliott: $70,000 was put aside in the budget.

[0:48:29] Trustee Elliott: So

[0:48:29] Voice 8: it's up to $75,000.

[0:48:31] Voice 8: Up to $75,000.

[0:48:32] Trustee Elliott: Yeah.

[0:48:33] Voice 8: But we don't know until that determination is made

[0:48:36] Voice 8: where the bid lands.

[0:48:39] Voice 8: We don't have the

[0:48:39] Voice 6: final

[0:48:40] Voice 8: number of contracts.

[0:48:43] Voice 6: So

[0:48:43] Voice 8: we don't know precisely what the final bill is yet.

[0:48:47] Voice 8: Right. It's up to, I thought

[0:48:50] Voice 8: it was seven. Anyway, yeah. And then there was one other,

[0:48:53] Voice 8: and maybe I missed one other question there. Is there something about the interim?

[0:48:57] Voice 8: No, you

[0:48:58] Voice 10: covered it all. Thank you. Or both of you covered it all. Thank you.

[0:49:03] Voice 10: So in the track changes for the OCP draft, I noticed a few things that I have questions about

[0:49:11] Voice 10: in the section 4.3, three of the four advocacy policies involving the QRD are removed and

[0:49:23] Voice 10: track changes. And so I'm just wondering why and who deleted them. My understanding is the last

[0:49:31] Voice 10: two in particular, I'm sorry, I don't have the page number there. Oh, page 60.

[0:49:36] Voice 6: Yeah, 59 and 60.

[0:49:41] Voice 10: The last two, I recall, during the process that Marnie brought up, the OCP review committee

[0:49:49] Voice 10: received the last two, I believe, from our current regional director, so I'm surprised

[0:49:55] Voice 10: to see them deleted.

[0:49:56] Voice 10: And then there's a third one above that that was removed or is about to be removed.

[0:50:05] Trustee Elliott: So question to the planner. Do you want to address those during our discussion?

[0:50:13] Voice 11: I need to jog my memory a little bit. I'm looking at it right now.

[0:50:18] Voice 11: But I think that that these were removed. So this is in this agenda is presented for information.

[0:50:25] Voice 11: This is based on the decision of the LTC at their previous meeting.

[0:50:31] Voice 11: and these three policies were removed because they were in the local government act there's

[0:50:41] Voice 11: requirements for advocacy policies being directive and and so that's the reason

[0:50:49] Voice 11: i believe though that they are shown as removed here but if you look at point g

[0:50:56] Voice 11: and I believe that's the addition which essentially reworks those into a different

[0:51:04] Voice 11: policy that's less restrictive or less direction to other organizations.

[0:51:10] Voice 10: Okay, thank you. So just to clarify, so I understand you made those changes based on

[0:51:18] Voice 10: the Local Government Act directions and the replacement you believe follows the Local

[0:51:25] Voice 10: Local Government Act and is less restrictive, and that's the rationale for that?

[0:51:30] Voice 10: Yes, less

[0:51:43] Voice 11: restrictive. Well, I need to look at the wording of the Local Government Act,

[0:51:51] Voice 11: but that is the justification for the changes was that the Local Trust Committee asked staff

[0:51:55] Voice 11: to amend the by-laws of the Women's Alliance Local Government Act requirements,

[0:51:59] Voice 11: and so that's the basis of these changes is essentially that.

[0:52:03] Voice 11: Yeah,

[0:52:03] Voice 10: okay, thank you. Yeah, we can get into the details later, maybe. Okay, that's awesome. Thank you. That helps a lot. That may answer the next couple of questions, too. On page 67, under commercial and industrial, the last half of that first paragraph is deleted. So I'm just wondering why and who, again, I'm guessing you might be the who, and you may have already given the why.

[0:52:40] Voice 6: I

[0:52:41] Voice 11: think some of these, if we look at the previous agenda, it was posted on the project's page

[0:52:49] Voice 11: as well, but there wasn't a list included for some of these, which provide a brief explanation.

[0:52:56] Voice 11: This one in particular, I mean, that might be the more efficient, there's a number of

[0:53:02] Voice 11: these questions, I mean, the more efficient way is to go and look at that.

[0:53:04] Voice 11: But this particular one, I believe, was moved to a different section as well

[0:53:14] Voice 11: because it was essentially a policy and it was in this big block of text.

[0:53:20] Voice 11: And so I think that was moved to T or U or V perhaps.

[0:53:26] Voice 11: Okay.

[0:53:28] Voice 8: Yeah, and my reading of this is because when the zoning was brought in,

[0:53:33] Voice 8: Of course, existing commercial operations, this specifically is about the hotel site, they were, well, as commonly known as grandfathered in, but put in a legal non-conforming status.

[0:53:49] Voice 8: So that particular note from my reading is sort of expanding on that just because they have that density there doesn't mean it will be allowed elsewhere.

[0:54:03] Voice 6: so

[0:54:04] Voice 8: i don't even know if it's necessary because any new application would be based on

[0:54:09] Voice 8: the land use bylaw as it stands and no one else gets to get grandfathered in half of their time so

[0:54:17] Voice 8: it may be uh uh steven said it may be it may have been reflected elsewhere but it's it is here

[0:54:24] Voice 8: yeah okay it's on another page page 17. which

[0:54:27] Trustee Elliott: page page 17 it's seven okay

[0:54:30] Voice 10: what what's the

[0:54:31] Voice 10: T. Thank you. Okay. So it got moved to page 70, number T. Awesome. Thank you. And then

[0:54:42] Voice 10: my notes aren't so clear, but I think this is a third thing. Section 5.1.5, H is deleted.

[0:54:51] Voice 10: It's the same idea. I'm guessing it got moved to U, but just looking for clarification, yes.

[0:54:59] Voice 10: working

[0:55:11] Voice 6: one for businesses.

[0:55:25] Voice 6: Stephen?

[0:55:26] Voice 6: I think

[0:55:26] Voice 6: this

[0:55:33] Voice 11: particular

[0:55:35] Voice 11: policy is really

[0:55:36] Voice 11: explaining

[0:55:39] Voice 11: the ability

[0:55:40] Voice 11: to continue non-conforming uses

[0:55:42] Voice 11: which is a sovereignty and parental

[0:55:44] Voice 11: legislation.

[0:55:46] Voice 11: And then the other

[0:55:47] Voice 11: part of it is just saying that

[0:55:51] Voice 11: the

[0:55:52] Voice 11: expansion of businesses must be formal

[0:55:54] Voice 11: to the parking standards and i'm not sure that the ocp has parking standards but i think that would

[0:56:00] Voice 11: there's no it's not having any meaning to any parking standards that would be there anyways

[0:56:05] Voice 11: because they're already there so

[0:56:09] Voice 10: like what i'm just trying to understand why the change right

[0:56:14] Voice 10: like because the original is i i mean i assume the original was agreed on by the previous ltc

[0:56:22] Voice 10: i guess in 2005 and then this is a change so i'm just trying to understand why make that change

[0:56:30] Voice 10: because the ocp review committee didn't recommend it so this is coming from staff i guess to take

[0:56:38] Voice 10: the direction of the local trust committee under their direction which was to conform with the

[0:56:42] Voice 10: local government act is that correct there is a

[0:56:44] Voice 11: yeah when you look back at the motions themselves

[0:56:47] Voice 11: else but there was a couple of questions so

[0:56:52] Voice 10: okay um i guess that makes more sense um i might have

[0:56:58] Voice 10: to raise that as a question again next meeting but we'll see hopefully not um and then my last

[0:57:03] Voice 10: question madam chair is the topic that you probably don't enjoy very much either the

[0:57:09] Voice 10: meeting expense report in this agenda package it shows that without even the last meeting included

[0:57:16] Voice 10: that essentially this LTC will have doubled its budgeted spending for the

[0:57:23] Voice 10: year and as a taxpayer I know that if I doubled the money that was available to

[0:57:29] Voice 10: me in a year I probably wouldn't be able to sit here and talk to you because I

[0:57:33] Voice 10: have a lot of repercussions for doing that and I'm just wondering since I

[0:57:39] Voice 10: brought it up a few times could you answer this question like what has been

[0:57:44] Voice 10: been done to prevent this from happening again?

[0:57:48] Voice 6: Okay,

[0:57:48] Trustee Elliott: I will answer the best of my ability,

[0:57:52] Trustee Elliott: but I am not the director of administrative services,

[0:57:55] Trustee Elliott: but I have been explained a few times.

[0:57:58] Trustee Elliott: So in our 2023-24 budget, which we are now looking at,

[0:58:06] Trustee Elliott: which is the meeting expenses budget

[0:58:07] Trustee Elliott: for each local trust committee,

[0:58:10] Trustee Elliott: they did a evaluation of the anticipated meeting

[0:58:16] Trustee Elliott: expenses based on yes the number of meetings but also having a full-time meeting facilitator

[0:58:24] Trustee Elliott: person in place and that person is covered by the operational budget not the local trust committee

[0:58:33] Trustee Elliott: meeting budget so the meeting administrator and minute taker was anticipated to be a new staff

[0:58:40] Trustee Elliott: position which had been approved by the previous 20 well or when we were elected we approved that

[0:58:46] Trustee Elliott: budget and that was not going to come out of ltc costs so that's why the budget for each ltc not

[0:58:52] Trustee Elliott: just luskete each ltc was almost half of what we see today that money is still coming from

[0:59:00] Trustee Elliott: you know the overall budget is just a different category it's operation cost because it was a

[0:59:07] Trustee Elliott: full-time staffer we did not manage to fulfill that position until just a month ago so we were

[0:59:14] Trustee Elliott: having to pay minute takers for taking meeting minutes and that's why you see essentially a

[0:59:22] Trustee Elliott: doubling of the budget but those expenses like we just draw the expense from the overall budget

[0:59:30] Trustee Elliott: there's a there's a large bucket let's say for LTC meetings all across the local trust area and

[0:59:36] Trustee Elliott: And we're not going to stop having meetings because the little local trust

[0:59:40] Trustee Elliott: committee budget is expended.

[0:59:42] Trustee Elliott: We draw the money that's necessary and there's usually money left over that

[0:59:46] Trustee Elliott: goes back into the bucket at the end of the fiscal.

[0:59:49] Trustee Elliott: So because that operational budget line item wasn't fulfilled,

[0:59:55] Trustee Elliott: right? Whatever the salary was for that person was not drawn.

[0:59:58] Trustee Elliott: There's no extra taxpayer.

[1:00:00] Trustee Elliott: money that's being expended or dispersed it's just a categorization so that's as best as i can

[1:00:06] Trustee Elliott: explain it but yeah

[1:00:07] Voice 8: i would just add that um if if the decision to wait uh on the allocation of

[1:00:15] Voice 8: the meeting expense change was held off until we had a person in place to take over those

[1:00:21] Voice 8: administrative roles yeah you

[1:00:22] Voice 8: wouldn't see any of this this is only because it was anticipated we

[1:00:26] Voice 8: might fill that staff position quickly as it happens it was a

[1:00:30] Voice 8: year yeah so every ltc budget

[1:00:34] Voice 8: was reduced and is now over budget for the same reason it's it's essentially because it was left

[1:00:42] Voice 8: in this column instead of that column it's an accounting anomaly essentially well thank you

[1:00:48] Voice 10: for the explanation i i will only minorly disagree in that i checked other ltc budget

[1:00:54] Voice 10: statements and not everybody was over so so there's still some incongruity there

[1:01:00] Voice 10: but that helps me understand but the for this budget year how is it that you know

[1:01:07] Voice 10: that you're not going to be over spent because you have this person in place

[1:01:11] Voice 10: now is that right is that how you feel every

[1:01:14] Trustee Elliott: budget year is your you take your

[1:01:18] Trustee Elliott: trends from your past three years but we have different factors in place and our

[1:01:22] Trustee Elliott: administration and finance team is brilliant about they do the allocations

[1:01:26] Trustee Elliott: not us the trustees so I'm sorry I can't tell you what is going to go into that

[1:01:31] Trustee Elliott: calculation but we've learned from the previous year now we have the meeting

[1:01:35] Trustee Elliott: facilitator in place and I think they've got much better data to go on so their

[1:01:40] Trustee Elliott: budgeting will probably be closer to the actuals but I can't speak for it so we

[1:01:44] Trustee Elliott: don't make the budget there

[1:01:45] Voice 10: okay thank you very much that's all my question

[1:01:47] Voice 10: Okay.

[1:01:49] Trustee Elliott: Anyone else wish to address the local host committee today?

[1:01:58] Trustee Elliott: Okay, hearing none, we're going to continue through our agenda.

[1:02:03] Trustee Elliott: And I will note that we didn't leave time for a lunch break because it is a fairly light agenda.

[1:02:08] Trustee Elliott: So we just carry on through.

[1:02:11] Trustee Elliott: But if anyone needs a bio break or refill your coffee cups or take in some fresh air, please let me know.

[1:02:19] Trustee Elliott: um so we'll continue to our adoption of minutes on page three

[1:02:27] Trustee Elliott: peterson i guess we don't need the microphone uh

[1:02:33] Voice 8: thank you chair i'm just noticing

[1:02:37] Voice 8: um it would probably be on page nine but there is no record in the minutes of the motion to refer

[1:02:49] Voice 8: refer the docs issue to the APC and it is it is captured on our follow-up action list but they

[1:02:58] Voice 8: don't see it in the minutes

[1:02:59] Voice 6: okay so

[1:03:02] Voice 8: that may have been an oversight I know that um staff had said

[1:03:05] Voice 8: that there was issues with connectivity in terms of being able to hear the meeting at the time so

[1:03:10] Voice 8: I'm not sure if that was the issue or not but oh I see the plan is something to say

[1:03:15] Voice 6: yeah was it the

[1:03:17] Voice 11: You said the docs referral to the APC.

[1:03:20] Trustee Elliott: It's right here on page 7.

[1:03:21] Voice 11: Oh, it's it?

[1:03:22] Voice 11: On the page.

[1:03:24] Voice 11: Oh, okay.

[1:03:25] Trustee Elliott: It's at the very bottom under the applications, not in public.

[1:03:28] Trustee Elliott: Yeah.

[1:03:29] Voice 8: On page 7.

[1:03:31] Voice 8: 7.3.

[1:03:32] Trustee Elliott: That's the...

[1:03:34] Voice 6: 7, no, and then

[1:03:36] Voice 8: I'm going down.

[1:03:37] Voice 8: So the application, the motion to request the applicant to work with staff, blah, blah, blah, blah, that's on

[1:03:43] Voice 8: page 9.

[1:03:44] Voice 6: Oh, okay.

[1:03:45] Voice 6: 7

[1:03:45] Voice 8: of the agenda.

[1:03:48] Voice 8: then i don't see the referral to the apc yeah

[1:03:51] Voice 11: on pages in the middle um 2024.03 so and the motion

[1:03:58] Voice 11: was to add that referral to the project charter oh

[1:04:01] Voice 8: never mind i see it sorry sorry it's just

[1:04:04] Voice 8: because it wasn't where i expected to find it no

[1:04:07] Trustee Elliott: here page eight which is page ten of the agenda

[1:04:10] Trustee Elliott: Amanda, right? Yes. Yeah, page

[1:04:14] Voice 8: 8 slash 10.

[1:04:16] Trustee Elliott: Oh, thank you. Great.

[1:04:18] Voice 8: Okay. Apologies, I missed it.

[1:04:21] Trustee Elliott: Okay. No, it's great to check in. So any other changes or mistakes? Hearing none,

[1:04:31] Trustee Elliott: I will take it by general consent that the meeting minutes of March 4th, 2024 be adopted.

[1:04:39] Trustee Elliott: And we've got nothing else, so the follow-up action list on pages 13 to 15, if you want

[1:04:45] Trustee Elliott: to turn there if you have questions for staff or want to ask if there's anything, any updates?

[1:04:53] Trustee Elliott: I

[1:04:54] Voice 11: do have a couple updates actually. One is Activity 1, on page 13 of the agenda from

[1:05:01] Voice 11: January 2023, there's an update there about providing accommodation for persons with disabilities

[1:05:08] Voice 11: to the public meetings, which is that the LTC must accommodate people with disabilities

[1:05:13] Voice 11: by providing reasonable accessibility, and the Young's Trust's new process of establishing

[1:05:20] Voice 11: an accessibility committee, and that accessibility plan will be something that they develop to

[1:05:26] Voice 11: justice great

[1:05:28] Voice 2: thanks

[1:05:29] Voice 11: and there's one other um just um i i was too slow to mark one of them is

[1:05:36] Voice 11: completed um which is item two from march 4th on page 15 there which is on the agenda today so

[1:05:45] Voice 11: just i thought i had to know that because it says in progress but actually

[1:05:48] Voice 11: it'll be taken off the follow-up action list for your next meeting great

[1:05:57] Voice 8: uh one question is about uh the activity one from october 23 2023

[1:06:05] Voice 8: and which is around a model strategy for antenna systems and there was i recall there was some

[1:06:12] Voice 8: discussion that it might be able to be accomplished in between other work but um

[1:06:16] Voice 8: there was no guarantee but how's it looking um so

[1:06:21] Voice 11: i hope yeah i have not worked on this yet okay

[1:06:34] Voice 6: So

[1:06:34] Trustee Elliott: nothing else from the follow-up action list then we will conclude that and move into

[1:06:40] Trustee Elliott: the substance of our meeting.

[1:06:42] Trustee Elliott: So items 8.1 and 8.2, the official community plan review, staff reports and then the memorandum.

[1:06:50] Trustee Elliott: So I'll leave it to you, Leonard Ball.

[1:06:53] Voice 11: Okay, sure.

[1:06:54] Voice 11: So the first is the report, which presents an amended project charter for approval of the LTC.

[1:07:03] Voice 11: And there's two resolutions driving the additions to this project.

[1:07:08] Voice 11: So first, the decision at your previous meeting in March to add the APC referral in relation to how private docs should address environmental and social effects.

[1:07:18] Voice 11: And the second was actually from a public inquiry who brought up a topic that was never

[1:07:30] Voice 11: followed up on in 2022 and where the LTC had made a request to add consideration of use

[1:07:36] Voice 11: of land for community use to this project.

[1:07:40] Voice 11: And so that's now being added to that project charter to reflect that previous resolution.

[1:07:46] Voice 11: The timeline for the project has also been updated and that reflects some of the changes

[1:07:53] Voice 11: reflect the additions to the project and also just a reflection of the timelines and the

[1:07:58] Voice 11: milestones that have occurred to date.

[1:08:00] Voice 11: So we'll open

[1:08:07] Trustee Elliott: to the local trustees for comments.

[1:08:10] Trustee Elliott: I just wanted to point out for our discussion today that minor changes to the scope of the

[1:08:18] Trustee Elliott: projects are expected throughout the course of a year or a multi-year project but it's generally

[1:08:24] Trustee Elliott: not recommended to add new areas for policy review at this stage and so if you could just

[1:08:30] Trustee Elliott: explain a little bit the you know the balance that we're trying to seek between you know analyzing

[1:08:39] Trustee Elliott: and adding every policy as it emerges which it has with you know the private dock issue

[1:08:45] Trustee Elliott: consideration and community use and then when do you sort of need to close the book and say well

[1:08:51] Trustee Elliott: this is good for now we have to actually complete drafting of bylaws at some point and so striking

[1:08:57] Trustee Elliott: that balance I just appreciate hearing from you about that.

[1:09:02] Voice 11: Okay well I mean essentially you have

[1:09:06] Voice 11: a work plan laid out for you which is attached to the project charter and of course

[1:09:15] Voice 11: making significant changes at different times through that work plan so in this case this

[1:09:21] Voice 11: project has a bylaw that's been drafted and given readings and so adding additional topics or

[1:09:29] Voice 11: additional scope to a project in particular later on will just will really stretch out the timeline

[1:09:35] Voice 11: because you'll find that you need to then go back to some of the earlier phases of the project so

[1:09:42] Voice 11: engagement and have bylaw drafting giving us bylaws readings again and sending out referrals again and

[1:09:48] Voice 11: so um this this project is is kind of in the middle and and so adding uh especially significant

[1:09:58] Voice 11: topics for where we should fire a lot of discussion and um then you know we'll really

[1:10:04] Voice 11: draw up the timeline for the project and potentially add costs as well um depending on

[1:10:10] Voice 11: you know on activities that might be needed if there's engagement if there's um yeah well i think

[1:10:16] Trustee Elliott: it's the referral process that would that i've been become aware of so let's say because spinoff

[1:10:24] Trustee Elliott: is now they have the draft ocp as was presented in 2021 or they have this current draft

[1:10:35] Voice 11: they will have

[1:10:36] Trustee Elliott: this current draft so the eight other agents and nations that we need to refer

[1:10:42] Trustee Elliott: the ocp draft to we can't then add more to the draft after we've received their comments on that

[1:10:49] Trustee Elliott: draft that's what i'm trying to get at is because there are multiple stages in the process

[1:10:54] Trustee Elliott: if we were to add a visioning component let's say from 2005 after one of the first nations to whom

[1:11:03] Trustee Elliott: we've referred the project to has looked at an earlier draft then they how do we then re-refer

[1:11:09] Trustee Elliott: that to them it extends the process and then we almost never get to the finish line so that's

[1:11:14] Trustee Elliott: where i'm trying to articulate we have to close the scope of the project at some point but that

[1:11:23] Trustee Elliott: is that correct

[1:11:24] Voice 11: um well yeah so if you want to finish then you do need to close at some point

[1:11:30] Voice 11: I think there's a decision to be made sometimes too when you make a change if it's a very minor

[1:11:39] Voice 11: if you've given a bylaw meetings you send out referrals and you receive some comments and

[1:11:44] Voice 11: perhaps you do want to amend it and it's really minor changes and if they're really reflecting

[1:11:50] Voice 11: some of the feedback we heard you might not be referring again at that point but if there are

[1:11:55] Voice 11: significant changes or you're adding new areas new topics that were not previously contemplated

[1:12:00] Voice 11: or new sections to the bylaw then then you know we would recommend that you refer again and test

[1:12:07] Voice 11: this there's additional content thank you thank

[1:12:11] Voice 6: you

[1:12:14] Voice 8: so i expressed my frustration in november

[1:12:20] Voice 8: when we were asked to to scale back the project charter based on the um based on the size of the

[1:12:30] Voice 8: project nudging into a major project territory which we did um but i have concerns about

[1:12:39] Voice 8: the items that are on the future projects report still being important the items that relate to

[1:12:45] Voice 8: the land use byline the ocp and they still need to be dealt with i i have brought a motion today

[1:12:52] Voice 8: that would request staff to prepare a business case for next fiscal since we missed this one

[1:12:59] Voice 8: uh due to the timing and because i would like to actually see um at the end of this ocp process

[1:13:06] Voice 8: i'd like to see all of these things addressed in one way or the other and i'd like to see us get

[1:13:12] Voice 8: through our lives by law by the end of this term as well um so it's my intention to bring a motion

[1:13:17] Voice 8: to the to the committee here today that we um that we indeed requested this is a case of preparing

[1:13:26] Voice 8: We're not in a situation, as we were in November, where we have a financial crunch that's meeting with a budget timeline that then pushes some of these things onto the future progress list.

[1:13:40] Trustee Elliott: Do you want to list out some of those things just for the community information?

[1:13:44] Trustee Elliott: I can

[1:13:44] Voice 8: make a motion right now. I can want to, or if you want to hear it later, that's fine too. That's up to you.

[1:13:50] Trustee Elliott: Let's continue discussion on the report, and then you can make your motion.

[1:13:54] Trustee Elliott: Yeah,

[1:13:55] Voice 8: well, the reason I'm mentioning this is because we're talking about scope.

[1:13:59] Voice 8: We were essentially told to reduce the scope.

[1:14:02] Voice 8: That means that we have things now sitting on our future projects list that are important components of the OCP and OEP that I'd like to see completed in this term, if at all possible.

[1:14:13] Voice 8: given the budgetary issues um that's why i'm letting you know that i'm planning to bring

[1:14:20] Voice 8: a motion to to scope that out so that we have we have a budgetary constraint to try to get

[1:14:26] Voice 8: this work done next fiscal that we've prepared in advance um a number of the things that are

[1:14:35] Voice 8: now on the follow-up action list as i said we're in scope and are now out of scope and it's entirely

[1:14:41] Voice 8: entirely budgetary and it's not because we don't want to do them so if I sound a little frustrated

[1:14:46] Voice 8: it's because I'm a little frustrated okay

[1:14:49] Trustee Elliott: any thoughts I share Tim's frustration okay

[1:14:58] Trustee Elliott: so just reflecting on that um it isn't just budgetary it is important to let me put it this

[1:15:10] Trustee Elliott: way when you're conducting research in community to say what are your thoughts and views on subject

[1:15:16] Trustee Elliott: A, B, or C, the information that you get, let's call it data, is only good for a certain

[1:15:25] Trustee Elliott: period of time, and then things evolve, right?

[1:15:27] Trustee Elliott: So at what point do you say that data is now five years old, and is it relevant, or do

[1:15:34] Trustee Elliott: we have to re-ask the community?

[1:15:36] Trustee Elliott: So my concern is that we extend this project, which now, according to Planner Baugh, is

[1:15:43] Trustee Elliott: potentially putting us to mid-2025 with this project scope is that correct yeah so adding

[1:15:50] Trustee Elliott: the two elements of consideration of the private docks and the community use zoning

[1:15:59] Trustee Elliott: puts us at mid-2025 to complete this project if we add more and do a make turn this back into a

[1:16:09] Trustee Elliott: major project there will have to be a re-referral to

[1:16:13] Trustee Elliott: send us and the other first nations and so that will put us probably after

[1:16:17] Trustee Elliott: 20 26 27 i don't know if it would get you to your end of

[1:16:21] Trustee Elliott: term deadline so what are your thoughts on that uh well

[1:16:27] Voice 8: my thoughts are that uh the budget um

[1:16:33] Voice 8: the business case that i'm considering requesting

[1:16:36] Voice 8: is for the next fiscal so by the time we get to March of 2025 based on the

[1:16:44] Voice 8: timelines that are in front of us much of this scope will be complete and then

[1:16:52] Voice 8: I think that's a good time for us to be able to consider whether we want to

[1:16:58] Voice 8: finish up with the loose ends here while we do this project we know that the last

[1:17:04] Voice 8: The last OCP review was in 2005. We know that it's taken 20 years for gambiers to happen. We know that major OCP reviews do not happen on a regular basis. My position is that whether we have to do this in a phase one, phase two, and we're in phase one now, and we're preparing for phase two, so be it. I don't want to get us into a position where we are constrained budgetarily from completing the work, if that's the will of the committee.

[1:17:34] Voice 6: Okay.

[1:17:59] Trustee Elliott: So, essentially your motion would be to ask staff to...

[1:18:03] Trustee Elliott: I can read it if you'd like.

[1:18:05] Trustee Elliott: Why don't we do that?

[1:18:09] Voice 8: Do you want me to?

[1:18:11] Voice 8: Yeah.

[1:18:11] Voice 8: I'll just make the most of it.

[1:18:13] Voice 8: So, item of the Lispiti Island Local Trust Committee direct staff to prepare a business case for the 25-26 budget that includes

[1:18:21] Voice 8: Number one, completion of any unfinished items from the OCP LUB project charter version 6.01 dated May 2024.

[1:18:31] Voice 8: Two, items 1, 2, 3, and 4 from the future projects report dated April 29th, 2024.

[1:18:38] Voice 8: And three, land use, bylaw, review, and potential revisions arising from OCP amendments.

[1:18:45] Trustee Elliott: So, okay.

[1:18:47] Voice 8: And I did send it as email.

[1:18:49] Trustee Elliott: Thank you for that.

[1:18:49] Trustee Elliott: So before it's seconded, I'm just wanting to read out items 1, 2, 3, and 4 from the Future Projects list.

[1:18:58] Trustee Elliott: So 1 is Advocacy and Communications.

[1:19:02] Trustee Elliott: Apply for community-to-community grant funding to support relationship building.

[1:19:06] Trustee Elliott: That is not an OCP project.

[1:19:16] Voice 6: Future

[1:19:16] Trustee Elliott: Projects list report.

[1:19:20] Trustee Elliott: You're saying 1, 2, 3.

[1:19:22] Voice 5: Oh, maybe I got that wrong.

[1:19:23] Trustee Elliott: Yeah.

[1:19:23] Trustee Elliott: So it's

[1:19:25] Voice 8: 2, 3, and 4.

[1:19:29] Voice 8: two three and four sorry a

[1:19:30] Trustee Elliott: shoreline management plan that is not feasible that's going to extend

[1:19:37] Trustee Elliott: you into five years

[1:19:39] Voice 8: that doesn't mean we're going to do it all what i want to have is i want to have

[1:19:42] Voice 8: the budgetary resources i want to have a business case in front of trust council putting us in a

[1:19:48] Voice 8: position to do the work that we choose to do whether we decide that we are going to follow

[1:19:52] Voice 8: through with all of those things that's a different factor i don't want to get us back in a situation

[1:19:58] Voice 8: where we're forced to reduce the scope of our project

[1:20:01] Voice 8: because of the budget,

[1:20:03] Voice 8: because we didn't get notice in time

[1:20:05] Voice 8: to get a budget case in front of Trust Council

[1:20:10] Voice 8: and the Financial Planning Committee.

[1:20:13] Voice 8: This is heading off.

[1:20:15] Voice 8: The attempt is to head off the spot

[1:20:18] Voice 8: that we got into in November

[1:20:20] Voice 8: where we were essentially told to reduce our scope.

[1:20:25] Trustee Elliott: Okay, we heard you.

[1:20:26] Trustee Elliott: Trustee Peterson, I

[1:20:27] Trustee Elliott: hear your frustration

[1:20:28] Trustee Elliott: Your point is made. I guess what I'm referring to is the shoreline management plan would be such a considerable project.

[1:20:38] Trustee Elliott: Regional planning is considered undertaking it, but it would be a trust-wide.

[1:20:43] Voice 8: I don't understand why there's, because we haven't scoped out a new project charter for next fiscal.

[1:20:52] Voice 8: I don't understand why you're having trouble with that.

[1:20:54] Voice 8: This

[1:20:54] Trustee Elliott: would be a separate project is why, because I sit on regional planning committee and this is not an OCP review element. This is a separate project.

[1:21:04] Trustee Elliott: So I'm just suggesting that you take out that one piece and stick with what is in the LUB and OCP proposed amendments or proposed projects.

[1:21:15] Trustee Elliott: Because otherwise I won't support it. You two can vote on it, but I think it's unrealistic.

[1:21:19] Trustee Elliott: listening okay i was just looking over your what was it

[1:21:25] Voice 6: the

[1:21:29] Trustee Elliott: crd marine workshop and it seems like

[1:21:32] Trustee Elliott: is this not being kind of undertaken through that at this point or does that stay totally different

[1:21:38] Trustee Elliott: absolutely

[1:21:39] Voice 8: not that was the beginning of a discussion that i think is actually useful

[1:21:46] Voice 8: for all ltcs to perhaps have um there's no consideration of an island's trust wide

[1:21:52] Voice 8: bylaws would have to be ltc bylaws it

[1:21:55] Trustee Elliott: would have to be a regional project regional planning team

[1:21:58] Trustee Elliott: has told me

[1:21:58] Voice 8: that's i you know that that's that's one opinion but the ltc has a regulatory authority

[1:22:05] Voice 8: if we choose to launch a project to regulate more employees we can choose to do that i i understand

[1:22:14] Voice 8: understand what you're saying about the regional planning team, that would be a good way to do it,

[1:22:17] Voice 8: but any LTC could do it. It's local bylaws that regulate things like warranties. It's not that

[1:22:25] Voice 8: we don't have regional bylaws. I

[1:22:28] Trustee Elliott: understand, but to undertake mapping and the amount of interagency

[1:22:37] Trustee Elliott: work that would be required would mean it's a regional planning team priority, and at the

[1:22:43] Trustee Elliott: the moment it's not but it would be probably next after we deal with bylaw enforcement

[1:22:48] Trustee Elliott: and updating our ocps i'm just saying it doesn't fit within an ocp project it's much larger

[1:22:56] Trustee Elliott: probably 20 000

[1:22:57] Voice 8: well it would be if if the contemplation of the ltc at that time which

[1:23:03] Voice 8: we're not there is is to look into regular regulatory environment around for example

[1:23:09] Voice 8: more employees then those are local local trust committee bylaws so I'm

[1:23:17] Voice 8: despite the fact that the regional planning committee or you know the

[1:23:20] Voice 8: planning team may do that even even if they do what the general tenancy is to

[1:23:26] Voice 8: make a model bylaw which still comes to LTC's for adoption or modification or

[1:23:33] Voice 8: what-have-you so I'm actually

[1:23:36] Trustee Elliott: advocating for you to get this project done as

[1:23:38] Trustee Elliott: opposed to having such a large project but it won't be endorsed at trust council so could you

[1:23:44] Voice 8: i'm just saying that we don't have we don't have a project charter including all of these things in

[1:23:50] Voice 8: scope we don't know what it looks like i'm asking for a business case if we get back to business

[1:23:54] Voice 8: case it says this is going to be 20 000 to do this portion you may wish to reconsider that's fine

[1:24:01] Voice 8: but at this point based on what just happened i don't want to put ourselves in a situation where

[1:24:07] Voice 8: we're where we were in november i'll just leave it at that okay so this is this is attempting to

[1:24:15] Voice 8: provide the business case that will provide us the option to go to trust council financial planning

[1:24:23] Voice 8: committee to ask for the money to complete all the items that we may wish to complete we may

[1:24:28] Voice 8: wish to scale that back but we're not there yet i'm

[1:24:31] Voice 8: not at scaling back i'm in at making room to

[1:24:35] Voice 8: do any of this that we decide needs to be done but

[1:24:39] Trustee Elliott: for clarity you your motion now reads um

[1:24:43] Trustee Elliott: with number two we've struck item one and yeah

[1:24:46] Voice 8: it'll be items two three and four four yes correct

[1:24:50] Voice 8: thank you for that catch okay uh

[1:24:54] Voice 1: through the chair yes trustee peterson can you reread your motion

[1:25:01] Voice 8: yes and i put it in the chat but it needs to have items one taken out so it's that little

[1:25:08] Voice 8: speedy i would local trust committee direct staff to prepare a business case for the 2025-26 budget

[1:25:15] Voice 8: that includes one completion of any unfinished items from the ocpl you read the review project

[1:25:21] Voice 8: charter version 6.01 dated may 2024 two items two three and four from the future projects report

[1:25:29] Voice 8: report dated April 29th, 2024, and three live news file overview of the potential revisions

[1:25:34] Voice 8: arising from the OCP amendments.

[1:25:39] Trustee Elliott: And just a friendly amendment here.

[1:25:41] Trustee Elliott: Original motion by the competition, not completion.

[1:25:45] Trustee Elliott: Number one, competition.

[1:25:51] Voice 6: You're correct.

[1:25:52] Trustee Elliott: Completion.

[1:25:53] Trustee Elliott: Yes, it's not the competition.

[1:25:56] Trustee Elliott: Who can get faster to finish live?

[1:25:58] Trustee Elliott: All right, do I have a second to refer the motion?

[1:26:03] Trustee Elliott: It's either me or you, Trustee LaRodio.

[1:26:05] Trustee Elliott: We want to debate it.

[1:26:06] Trustee Elliott: well the debated we have to say just I'll second

[1:26:11] Trustee Elliott: you go for it I'll second the motion to get on

[1:26:13] Trustee Elliott: the floor for debate although we did just have a debate um okay do you want to speak to your motion

[1:26:21] Trustee Elliott: trustee peterson I

[1:26:24] Voice 8: think I made myself pretty clear I don't want to get us back in the same

[1:26:27] Voice 8: tight spot we were before um there's some items on that follow-up action list that I think are

[1:26:33] Voice 8: really important um for example the recommendations from the community association official community

[1:26:44] Voice 8: planning steering committee those recommendations i don't think it's reasonable for us to leave them

[1:26:50] Voice 8: on the back burner for an indefinite period of time

[1:26:53] Voice 11: um

[1:26:54] Voice 8: consideration of adding a marine

[1:26:55] Voice 8: conservation zone i think that's quite important it's a consideration it doesn't mean we're going

[1:27:00] Voice 8: to do it but we need to we need to do the consideration whether or not we develop

[1:27:07] Voice 8: a managing bullies plan or not again this is this is not committing us to this action what

[1:27:13] Voice 8: this is doing is requesting staff to prepare a business case that we have the financial ability

[1:27:19] Voice 8: to pursue this these things if the committee decides to do them i didn't anticipate that

[1:27:25] Voice 8: we would go through and debate whether these are the things we want to do in the future today

[1:27:30] Voice 8: i'm merely suggesting that lets us prepare financially or if we do to decide to do them

[1:27:36] Voice 8: they are on our future projects list that they're not worthy of doing they shouldn't be on our list

[1:27:43] Trustee Elliott: so my responsibility as chair is to bring the regional perspective of what's being done

[1:27:49] Trustee Elliott: in other local trust committee areas so that we don't have ltc's going this direction in that

[1:27:56] Trustee Elliott: direction. Thetis did some early work on a not mapping of shoreline values but a marine forest

[1:28:05] Trustee Elliott: shore protection project that then lapsed and they did get community to community grant funding to

[1:28:11] Trustee Elliott: engage with First Nations for that project back in 2018 I believe and then there wasn't interest

[1:28:20] Trustee Elliott: in the community in pursuing it further so that sort of there's some information there

[1:28:25] Trustee Elliott: Gabriela is also interested in a shoreline mapping and foreshore protection not as a model bylaw

[1:28:31] Trustee Elliott: but it keeps coming up as this is incredibly important climate change is affecting all of our

[1:28:38] Trustee Elliott: communities we are all linked by the fact that we have coastlines and in fact this is probably

[1:28:45] Trustee Elliott: the local government with the most coastline to deal with in all of British Columbia when you

[1:28:51] Trustee Elliott: consider all the little islands and and everything so uh to address that as a regional plan i think

[1:28:58] Trustee Elliott: makes the most sense but you're right it's not on the docket yet or one of the priorities but

[1:29:02] Trustee Elliott: i've been advocating for it to become a priority so if staff were to scope it out i would say

[1:29:10] Trustee Elliott: a business plan with the shoreline piece should be a separate item um because i think that's

[1:29:17] Trustee Elliott: a lot more than that an OCP review calls for it's just my suggestion but I'm open to the idea

[1:29:26] Trustee Elliott: I just want to see things get done just like you did do you want to speak to the motion or

[1:29:31] Trustee Elliott: how many comments what are your thoughts you had some hesitations speak well this is before I was

[1:29:40] Trustee Elliott: you know so number four I'm just wondering why it was given priority I mean yeah there's lots

[1:29:49] Trustee Elliott: of mornings in Scottie Bay about how important is this on the grand scale of other works that

[1:29:55] Trustee Elliott: we have to do as other future projects.

[1:30:01] Trustee Elliott: And community mapping of values along the shoreline.

[1:30:06] Trustee Elliott: What is the definition of values in this?

[1:30:09] Voice 8: Undefined.

[1:30:10] Trustee Elliott: Okay.

[1:30:11] Trustee Elliott: I

[1:30:11] Voice 8: mean, sometimes things sit on the future project list

[1:30:14] Voice 8: because they haven't been scoped up

[1:30:17] Voice 8: or deemed to be important of consideration.

[1:30:21] Trustee Elliott: Values are ecological value, community value,

[1:30:25] Trustee Elliott: First Nations value, heritage value, mitten sites.

[1:30:29] Trustee Elliott: What is on the shoreline?

[1:30:31] Trustee Elliott: And what I pointed to before is this organization is actually doing mapping in all the northern and southern Gulf course of those kind of values.

[1:30:39] Trustee Elliott: And they're working with communities.

[1:30:41] Trustee Elliott: So there are potentially other ways to get that done than through our LTC project.

[1:30:48] Trustee Elliott: That's all I'm saying.

[1:30:50] Trustee Elliott: Good point.

[1:30:51] Trustee Elliott: Values.

[1:30:54] Trustee Elliott: Was the feral sheep issue not incorporated?

[1:30:58] Trustee Elliott: I was going to ask because I was specific.

[1:30:59] Trustee Elliott: Well,

[1:31:00] Voice 8: now I made a point at our last meeting of bringing forced amendments to that section, but I didn't get into all of the rest of the, like the parallel sheet language changed, but

[1:31:16] Voice 8: we didn't get into any of these other items.

[1:31:19] Trustee Elliott: Targets, climate.

[1:31:20] Voice 8: We didn't do any of that.

[1:31:22] Trustee Elliott: Okay.

[1:31:23] Trustee Elliott: So some of these might have been addressed already.

[1:31:26] Trustee Elliott: It might be small.

[1:31:27] Trustee Elliott: and

[1:31:27] Voice 8: it's very possible that when we i just don't want us to get back into the same situation

[1:31:33] Voice 8: peterson

[1:31:34] Trustee Elliott: we hear you

[1:31:35] Voice 6: sorry

[1:31:37] Trustee Elliott: okay so what we are proposing is kind of a placeholder

[1:31:42] Trustee Elliott: for the budget but we don't know if we're actually going to do all of these things or some of these

[1:31:47] Trustee Elliott: things yeah and it would be for next year and it would start in april 2025 when conceivably

[1:31:55] Trustee Elliott: this part of the project

[1:31:57] Trustee Elliott: could be finished.

[1:31:58] Voice 8: Or really close to it.

[1:31:59] Trustee Elliott: But we'd have to bring

[1:32:00] Trustee Elliott: the first section

[1:32:01] Trustee Elliott: so we wouldn't be able

[1:32:02] Trustee Elliott: to send it to the minister

[1:32:03] Trustee Elliott: for approval.

[1:32:04] Voice 8: Well,

[1:32:04] Voice 8: we could

[1:32:06] Voice 8: go ahead

[1:32:06] Voice 8: and

[1:32:08] Voice 8: send this portion off.

[1:32:11] Trustee Elliott: And do another project.

[1:32:12] Voice 8: And do another project.

[1:32:14] Trustee Elliott: Okay,

[1:32:15] Trustee Elliott: gotcha.

[1:32:16] Voice 8: We can re-scope.

[1:32:17] Voice 8: I mean,

[1:32:18] Voice 8: that's,

[1:32:18] Voice 8: I just don't,

[1:32:19] Voice 8: it's the resource.

[1:32:20] Trustee Elliott: No,

[1:32:20] Trustee Elliott: it's not re-scope the project.

[1:32:22] Trustee Elliott: You can do a new project.

[1:32:23] Voice 8: Be in favor of it.

[1:32:24] Voice 8: A new project.

[1:32:25] Voice 8: we can do

[1:32:25] Voice 8: a new project and capture these finish

[1:32:27] Trustee Elliott: this one deliver it get the input deliver it and

[1:32:30] Voice 8: then as far as the very first line which is complete competition of any unfinished items

[1:32:36] Voice 8: i think that would just be that would be something that that staff either that like you know as we

[1:32:44] Voice 8: get closer to the finish line on this phase let's call it a phase of the project um then step and

[1:32:50] Voice 8: staff might go you know what if it would make more sense if we happen to delve into this to

[1:32:55] Voice 8: put this into the new project okay

[1:32:57] Trustee Elliott: so

[1:32:59] Voice 8: i'm just trying to leave us room to do this that's all

[1:33:02] Voice 8: really

[1:33:02] Trustee Elliott: all i would add then to the motion as an amendment to add for an updated community vision

[1:33:15] Trustee Elliott: statement

[1:33:17] Voice 8: sure so

[1:33:21] Trustee Elliott: we'll have to have a vote on the amendment so hearing from the community

[1:33:24] Trustee Elliott: remember today that the 2005 or pre-2005 community visioning conversation didn't make it into the

[1:33:32] Trustee Elliott: draft OCP if we do a new OCP project or extend this one another year that we have so I'm going

[1:33:42] Trustee Elliott: to move that amendment to the motion to add for a community visioning statement or an updated

[1:33:55] Trustee Elliott: Okay. Seconded by Trustee Laroney. All those in favor? That's carried. All right. So on

[1:34:01] Trustee Elliott: the amended webcam, which includes items one, two, three, and now four, is there any further

[1:34:07] Trustee Elliott: discussion?

[1:34:09] Trustee Elliott: Mr. Staff, do you want to give some input to this? I'm so sorry.

[1:34:16] Voice 11: So, well, maybe just if I can clarify what, make sure I'm understanding the direction

[1:34:21] Voice 11: here, which is to draft a business case for a new project for next fiscal year to include

[1:34:33] Voice 11: those items listed in motion.

[1:34:35] Voice 11: Yeah.

[1:34:35] Voice 11: Oh.

[1:34:36] Voice 11: Yeah.

[1:34:39] Voice 11: That's clear.

[1:34:40] Voice 11: Good.

[1:34:41] Voice 11: Good.

[1:34:42] Trustee Elliott: We're skipping

[1:34:43] Trustee Elliott: direction extra early.

[1:34:45] Voice 11: Here's one other comment.

[1:34:46] Voice 11: Actually, I think that the vote refers to Project Charter Version 6.1.

[1:34:53] Trustee Elliott: 6.0.1?

[1:34:55] Voice 11: No, whatever it was in here.

[1:34:57] Trustee Elliott: Oh, yeah, it should

[1:34:58] Trustee Elliott: be 6.1.

[1:34:59] Voice 11: And one, just that you have not endorsed that one.

[1:35:02] Trustee Elliott: Gotcha.

[1:35:04] Trustee Elliott: Okay, so assuming that we'll endorse this Project Charter.

[1:35:09] Trustee Elliott: Lisa Millard, if you could note that, it should read Charter Version 6.1.

[1:35:16] Voice 1: Noted.

[1:35:17] Trustee Elliott: should we have a vote on that first and then come back to this motion i think we should

[1:35:23] Trustee Elliott: that'll be clear okay

[1:35:25] Voice 11: i don't know how that works because you have to table

[1:35:27] Voice 11: this table

[1:35:29] Voice 8: this until we have that table

[1:35:30] Trustee Elliott: this motion go to item number two which is the memorandum and

[1:35:36] Trustee Elliott: includes a project charter for charter 6.1 i gave away all my pretty papers so i might have to look

[1:35:45] Trustee Elliott: there. What page is it on the? 23. 23? Oh, no, it is on the first report. Yeah,

[1:35:55] Voice 8: it's in the report.

[1:35:56] Voice 8: Okay. Let's start on page 23, the project. So

[1:35:59] Trustee Elliott: then, yeah, so

[1:36:01] Trustee Elliott: page 16, there's a recommended motion

[1:36:03] Trustee Elliott: to approve project charter version 6.1. If everybody is comfortable with the charter

[1:36:11] Trustee Elliott: and the plan or has any questions we can move that suggested motion motion

[1:36:41] Voice 8: okay I

[1:36:43] Voice 8: move that the Liskey down the local trust committee approved project charter

[1:36:47] Voice 8: version 6.1 for those key Ireland OCP review projects excellent seconder

[1:36:53] Trustee Elliott: second seconded by trustee Romani any further discussion all those in favor

[1:36:58] Trustee Elliott: Aye, that is carried. Wonderful.

[1:37:04] Voice 6: Moving to page, beautiful

[1:37:15] Trustee Elliott: document. There we are. Page

[1:37:20] Trustee Elliott: 27. So it's just a memorandum with the latest draft of the OCP bylaw number 98, which we've

[1:37:29] Trustee Elliott: discussed at length today. Is there any further discussion on this? We have not given bylaw

[1:37:35] Trustee Elliott: readings to this version but have endorsed the changes to the proposed

[1:37:38] Trustee Elliott: bylaw as shown in attachment 1. So the graph minutes did capture the

[1:37:46] Trustee Elliott: requested amendments of local feral parroted sheep, puyate spelling,

[1:37:54] Trustee Elliott: public access to the foreshore. There was a number of changes made in our last LTC

[1:37:58] Trustee Elliott: meeting so I will just share that the LTC has uh you were at the St. Augs Working Group meeting

[1:38:10] Trustee Elliott: yes and you were Tim as well and so um they did say that they are committed to giving feedback

[1:38:18] Trustee Elliott: on the draft bylaw and we might see that before our next meeting in July I don't know if that'll

[1:38:25] Trustee Elliott: be in time for staff to incorporate the changes but um so far i think it's yeah uh

[1:38:32] Voice 11: well so this

[1:38:33] Voice 11: report or this memo is really just showing the changes the ltc has directed to date yeah so

[1:38:40] Voice 11: there's not additional changes where no

[1:38:42] Voice 7: and

[1:38:43] Voice 11: it's to you know it's a communication piece really

[1:38:45] Voice 11: and also to inform you too that these are um these have not been incorporated or given readings and

[1:38:55] Voice 11: so it will come again as amendments to the bylaw yes but i think it's meant for a direct direction

[1:39:05] Voice 11: thank

[1:39:05] Trustee Elliott: you and i appreciated you adding actually we had a lot of discussion last meeting

[1:39:16] Trustee Elliott: making these changes and helping us bring this project to a close hopefully

[1:39:23] Trustee Elliott: So now back to your motion, Dr. Peterson, we've had some debate, we've approved OCP

[1:39:32] Trustee Elliott: LUB review project charter 6.1, and so is there any further discussion on that motion?

[1:39:41] Trustee Elliott: Not for me.

[1:39:45] Voice 6: Okay.

[1:39:46] Voice 6: I feel like I'm at a disadvantage

[1:39:51] Trustee Elliott: because I'm still learning how everything works,

[1:39:57] Voice 6: and

[1:39:58] Trustee Elliott: And I'm just wondering, how likely is this to get approved for the budget if it has as much on it? Is

[1:40:03] Trustee Elliott: it better to shoot lower? Do we just have a little work? That's the part that

[1:40:10] Voice 8: And I have actually, which reminds me that there's a question, which is about the timing, which I didn't stipulate in the motion on purpose.

[1:40:22] Voice 8: What I do note is that there is a pretty large gap between our July 15th meeting and our

[1:40:33] October

[1:40:33] Voice 8: 21st meeting, and before I suggest any amendments that might give a realistic

[1:40:48] Voice 8: I mean, in a perfect world, we'd have a look at this in our July meeting and the business

[1:40:54] Voice 8: case, which would give us time for reflection and because I think the October meeting is

[1:41:00] Voice 8: essentially the last meeting that we're going to have, then we have time for reflecting

[1:41:06] changes of business case to trust counsel.

[1:41:10] So, is there any,

[1:41:13] Voice 8: is it at all realistic to hope that we might have the business case for July 15?

[1:41:21] Voice 8: I

[1:41:24] Voice 11: don't think I can commit to that right now, but we can work to that, to that date.

[1:41:30] Voice 11: And if it's not on that, I know we could schedule a special meeting if we need to, in order to, you know,

[1:41:40] through that timing piece that we're

[1:41:42] Voice 6: we remember their meetings

[1:41:43] Voice 6: okay i'm good with that work to that depth

[1:41:51] Voice 6: you know

[1:42:01] Trustee Elliott: what i don't think he sent the motion in the chat that's why she was

[1:42:04] Trustee Elliott: still asking about it really yeah he just had it posted oh

[1:42:22] Trustee Elliott: I added the updated piece. Okay. Great work, everyone. Are we ready to vote? I know you

[1:42:31] Trustee Elliott: said you're at a disadvantage. If I, yeah. So to clarify, staff will endeavor to bring

[1:42:40] Trustee Elliott: this back for our July meeting. What we'll have is a business case that would separate

[1:42:44] Trustee Elliott: separate, ideally, the shoreline piece from everything else, because I personally think

[1:42:49] Trustee Elliott: that's going to be more expensive. But we have a look at the numbers and say, yes, we want this

[1:42:56] Trustee Elliott: stuff in here. And then it goes to a vote in March of 2025. And after that, if you got the money,

[1:43:04] Trustee Elliott: you do a project charter, just like we're seeing today, for essentially a new project in 2020,

[1:43:11] Trustee Elliott: April 2025.

[1:43:13] Trustee Elliott: So, you're getting this in early.

[1:43:15] Trustee Elliott: I definitely approve of the

[1:43:17] Trustee Elliott: forward-thinking nature of that

[1:43:19] Trustee Elliott: and it does allow with the corporate planning

[1:43:21] Trustee Elliott: process that is underway.

[1:43:22] Trustee Elliott: So, congratulations.

[1:43:24] Trustee Elliott: If we're ready, I'll call for the vote.

[1:43:27] Trustee Elliott: All those in favor?

[1:43:29] Trustee Elliott: Aye. That is carried.

[1:43:32] Voice 6: Hold on.

[1:43:34] Voice 6: Is there anything else?

[1:43:41] Voice 6: So,

[1:43:45] Trustee Elliott: thank you, staff, for

[1:43:46] Trustee Elliott: your work on this. It's been

[1:43:48] Trustee Elliott: it's been a learning process for all of us so there's no new business uh and so we turn to

[1:43:55] Trustee Elliott: our staff reports which are included in the agenda for your information uh the only one that may

[1:44:01] Trustee Elliott: require some input is the 2023-24 annual report so it's item 12.1 page 76 77 78 of your agenda

[1:44:10] Trustee Elliott: so just ask trustees to turn to that and read it carefully if this has got everything in it

[1:44:17] Trustee Elliott: um

[1:44:20] Voice 8: so there's one item here which i think is important um despite the fact that this trust

[1:44:26] Voice 8: council that that signed a protocol agreement with this nation um leaving that completely out

[1:44:39] Voice 8: of the report i think is is missing an opportunity to to report to the government that we're making

[1:44:45] Voice 8: progress we have established the working group and maybe that could be the thing that we mentioned

[1:44:51] Voice 8: that's directly related to the lgc um it just seems to be a little bit anomalous we're actually

[1:44:59] Voice 8: just on the cusp of deciding that it is a historic agreement because it's only the third one in in

[1:45:06] Voice 8: the island's trust area and so i just i'm feeling like we're missing an opportunity and we don't

[1:45:12] Voice 8: have trust area services staff here today and i haven't been able to pay them for some reason

[1:45:17] Voice 8: they're busy um on this and it's probably a minor point but

[1:45:22] Trustee Elliott: no i i so planner bought but i would

[1:45:25] Voice 8: like to see some reflection of the fact we've actually made some significant progress in in

[1:45:31] Voice 8: this area so

[1:45:32] Trustee Elliott: we discussed this on the way over and i'll show you the dates because the issue is this

[1:45:38] Trustee Elliott: is for the annual report which starts march 2023 to 2024. so our first working our initial meeting

[1:45:46] Trustee Elliott: meeting was February of the year before February 2023 so that would have been reported on and then

[1:45:53] Trustee Elliott: our actual working group meeting so actually nothing happened in the fiscal that we but

[1:46:00] Trustee Elliott: members of the local press committee do sit on the working group that has helped contribute input

[1:46:07] Trustee Elliott: towards the development of the protocol agreement so I was wondering if we could add that kind of

[1:46:14] Trustee Elliott: wording that the la ltc so after the la ltc could we not just say has participated in meetings with

[1:46:29] Trustee Elliott: nanos first nation leadership as part of the mesquite ocp review project and towards the

[1:46:36] Trustee Elliott: development of the san jose islands trust protocol agreement i

[1:46:42] Voice 8: love the wording are you gonna

[1:46:47] Voice 8: So

[1:46:47] Trustee Elliott: instead of the very last line of the second-to-last paragraph, we would amend the second-to-last

[1:47:00] Trustee Elliott: paragraph last sentence from the LALTC has also been working towards to the LALTC has

[1:47:10] Trustee Elliott: has participated in meetings

[1:47:15] Trustee Elliott: with Smenov's First Nation leadership,

[1:47:17] Trustee Elliott: comma, as part of the Laskiti OCP review project,

[1:47:21] Trustee Elliott: comma, and toward the development

[1:47:27] Trustee Elliott: of the protocol agreement between Smenov's First Nation

[1:47:30] Trustee Elliott: and the Islands Trust.

[1:47:34] Voice 8: I love it.

[1:47:35] Voice 8: I move that we amend it thusly.

[1:47:41] Trustee Elliott: No, I think my vote is in.

[1:47:42] Trustee Elliott: just to the recorder um did you capture that i

[1:47:52] Voice 1: have that you are amending the second to the

[1:47:54] Voice 1: last paragraph last sentence to the liskitty island local trust uh area has participated in

[1:48:04] Voice 1: new business with the civic first nation leadership as part of the ocp review project

[1:48:11] Voice 1: and as part of the, and I missed a word here,

[1:48:15] Voice 1: protocol agreement.

[1:48:17] Trustee Elliott: Contributing towards, so after,

[1:48:21] Trustee Elliott: as part of the Liskiti OCP review project,

[1:48:23] Trustee Elliott: and contributing towards the development

[1:48:27] Trustee Elliott: of the CENAS First Nation-Islands Trust

[1:48:34] Trustee Elliott: protocol agreement, period.

[1:48:41] Voice 1: Thank you.

[1:48:42] Voice 1: And

[1:48:42] Trustee Elliott: I would actually just change, I don't like the first part.

[1:48:45] Trustee Elliott: The first part wasn't quite right.

[1:48:47] Trustee Elliott: The LALTC has participated in meetings with the NOS First Nation leadership.

[1:48:55] Voice 1: Got it.

[1:48:56] Trustee Elliott: Yeah, that's great.

[1:48:58] Trustee Elliott: Thank you for that.

[1:48:59] Trustee Elliott: Does that sound okay, Stephen?

[1:49:01] Voice 11: Yeah, by the amended text.

[1:49:05] Voice 11: So the recommended motion is just, I think.

[1:49:10] Trustee Elliott: To adopt it as amended.

[1:49:11] Trustee Elliott: hasn't

[1:49:11] Voice 11: landed yeah okay yeah

[1:49:14] Voice 8: so

[1:49:15] Trustee Elliott: i don't have the motion i do yeah i

[1:49:19] Voice 8: moved at laska island

[1:49:20] Voice 8: uh local trust committee approves the attached text for inclusion in the 2023-24 annual report

[1:49:29] Voice 8: for approval by trust council and submission to the minister of municipal affairs as amended thank

[1:49:34] Trustee Elliott: you second second second by trustee laroni all those in favor and that is carried

[1:49:41] Trustee Elliott: so i just want to make sure we finished all the business there was a motion of this table that

[1:49:47] Trustee Elliott: we came back to the motion about a community visioning statement but we did come back to

[1:49:52] Trustee Elliott: that we voted on the amendment and then we voted on the amended motion lisa was that clear to you

[1:49:59] Trustee Elliott: because that was your question in the chat um

[1:50:04] Voice 1: i did not get that you voted on the amended motion

[1:50:07] Voice 1: I did not get a carried on that.

[1:50:10] Voice 1: Okay,

[1:50:10] Trustee Elliott: we can do that again.

[1:50:12] Trustee Elliott: I thought we did, but Trustee Peterson, it was your motion.

[1:50:17] Trustee Elliott: Can you read the amended motion again,

[1:50:20] Trustee Elliott: which in the chat includes my number four,

[1:50:22] Trustee Elliott: an updated community vision statement.

[1:50:27] Voice 8: That the Liskety out of local trust committee direct staff

[1:50:32] Voice 8: to prepare a business case through the 2025-26 budget

[1:50:35] Voice 8: that includes one completion of any unfinished items

[1:50:39] Voice 8: items from the OCP LEB project review project charter version 6.0 no

[1:50:45] Trustee Elliott: 6.1

[1:50:46] Voice 8: 6.1 dated May 2024

[1:50:50] Voice 8: two items two three and four from the future projects report dated April 29th 2024 three

[1:50:56] Voice 8: land use bylaw review and potential revisions arising from OCP amendments and for an updated

[1:51:02] Voice 8: community vision statement good

[1:51:04] Trustee Elliott: and I do believe I seconded that so although it's an amended

[1:51:10] Trustee Elliott: motion you can second okay seconded by trustee laroni any further discussion well all those

[1:51:17] Trustee Elliott: in favor aye that is carried thank you thanks lisa okay great great work everybody and

[1:51:30] Voice 6: so yes

[1:51:31] Trustee Elliott: we've gone through the active projects report future projects um so we'll note that uh item

[1:51:37] Trustee Elliott: 12.6 first nations relationship building update staff have told us that they are going to start

[1:51:45] Trustee Elliott: providing that as we've gotten more into like these working groups that have been held and

[1:51:51] Trustee Elliott: staff to staff meetings to discuss processes they're going to be able to provide a written

[1:51:59] Trustee Elliott: report that will come to our probably our next ltc meeting agenda so just know that that's coming

[1:52:06] Trustee Elliott: there is a trust conservancy report item 12.2 there for your information and of course the

[1:52:13] Trustee Elliott: 12.4 the trustee and local expense report is discussed dated February 2024 which is obviously

[1:52:20] Trustee Elliott: a long long time ago so it's not updated with the current fiscal information because our staff is

[1:52:29] Trustee Elliott: working on the audit preparation and so there's no business we'll just um conclude with our

[1:52:41] Trustee Elliott: upcoming meeting the next regular scheduled meeting the obsidian island local trust committee

[1:52:46] Trustee Elliott: is monday july 15 2024 at 11 a.m at this judith fisher center and i will call for adjournment

[1:52:55] Trustee Elliott: all right all those in favor yes bye we're early always say these comments