Islands Trust Conservancy Board regular meeting, May 10, 2024

[0:00:00] Voice 11: others that the camera is supposed to be facing us. So you can hear her, but you can't see her.

[0:00:06] Voice 11: We can see her lovely face. We will reflect it back onto you.

[0:00:11] Trustee Evans: And you can pull faces and we'll

[0:00:13] Trustee Evans: reflect them back as well. I can practice.

[0:00:16] Voice 11: Okay, so over to you, Chair Elliott. Thank you,

[0:00:20] Voice 8: trustees. Can everyone in the room hear me okay? Yes.

[0:00:25] Voice 8: I squat jail, which means good day

[0:00:29] Voice 8: in Sinchathin. Hello everyone and thank you for coming in person to this regular business meeting

[0:00:37] Voice 8: for the South Pender Island LTC. I apologize for being digitally today. I was transportation

[0:00:46] Voice 8: thwarted but my heart is with you and I'm very grateful to the local trustees for setting things

[0:00:53] Voice 8: So that we could still hold our meeting. This has been converted to a webinar to allow those who want to participate online to be able to do so. And that's because of the DIP challenge, making it maybe difficult for those who live in the North End to be able to get there.

[0:01:15] Voice 8: so i'll just start as always um the land acknowledgement and this area as we know

[0:01:22] Voice 8: sadeas uh now known as south pender island has been home to the wasanich peoples who are central

[0:01:29] Voice 8: coast salish peoples and sinchothin speaking people since time immemorial and they've been

[0:01:36] Voice 8: stewarding and caring for these lands and waters and uh and have a deep and abiding relationship

[0:01:42] Voice 8: to them. And we want to respectfully conduct our work in all that we do with regard for that

[0:01:51] Voice 8: relationship. So we recognize not only is this their traditional territory, but this is an

[0:01:57] Voice 8: ongoing relationship for the Wissanich and Sinchaltan speaking people to these lands and

[0:02:03] Voice 8: waters. And so with that, I'll open the meeting and call the meeting to order. And I'll ask for

[0:02:11] Voice 8: the approval of the agenda, is there anything to be added or amended in our agenda today?

[0:02:18] Voice 8: I

[0:02:20] Trustee Evans: don't think so. Not for me.

[0:02:21] Voice 11: Not for me.

[0:02:22] Voice 8: So hearing none, we'll adopt the agenda as presented, or approve the agenda, sorry.

[0:02:29] Voice 8: And turn to the trustees for each of your reports, please.

[0:02:35] Voice 11: I can. I don't really have a report. Just a couple of questions or things I want to

[0:02:42] Voice 11: um spring to our attention is um the uh the this is further on the agenda but um just want to make

[0:02:52] Voice 11: sure that the comment letters are included um in the summaries that we talk about today not just

[0:02:58] Voice 11: the meetings and not just the meeting minutes but anyway we'll cover that later on i think

[0:03:02] Voice 11: i'm just saying it aloud so i can remind myself and everybody else that i want to say that later

[0:03:06] Voice 11: as well. And also just, I noted on our website that the summary of our meetings that Christina

[0:03:15] Voice 11: and I held separately, the update that's listed there is not correct. That's the earlier version

[0:03:23] Voice 11: of my spreadsheet summary. So you have to, maybe that can be corrected. I don't know,

[0:03:29] Voice 11: maybe Emily can do that. But until then, you can find it on the trustees corner.

[0:03:36] Voice 11: honor that's where my spreadsheet which is the summary of the meetings i held is posted um

[0:03:45] Voice 11: that's kind of all i wanted to say except i'm thankful that we've come this far in the process

[0:03:50] Voice 11: and i think we've done well so far and i hope that we can continue with our deliberations in

[0:03:56] Voice 11: a respectful way that we have had and experienced so far and i'm feeling optimistic that we're

[0:04:01] Voice 11: making headway and that we're going to end up with a better product you know better outcome

[0:04:06] Voice 11: outcome than we have currently which is kind of yeah people on all sides of it kind of thing so

[0:04:13] Voice 11: i think we're going to be more cohesive at the end of this so not not necessarily this meeting

[0:04:17] Voice 11: but the process of the minor project that's it for me thank

[0:04:22] Trustee Evans: you um okay for me i apologize to

[0:04:26] Trustee Evans: everyone i've been trying to get um my articles into the pender post every month and i missed

[0:04:31] Trustee Evans: the deadline last last time um so i'm currently working on my next kind of post article so that'll

[0:04:37] Trustee Evans: cover the last two months um so as a brief update on that we've had a number of the cao higher end

[0:04:47] Trustee Evans: committee meetings and um we're currently in negotiations so once that's finalized there

[0:04:54] Trustee Evans: will be a public announcement um with a financial committee i think so progressing along there

[0:05:02] Trustee Evans: starting the process again. Trust programs, we dealt with the secretariat fund. So those

[0:05:14] Trustee Evans: organizations that had applied for secretariat funding got their allocations sorted out.

[0:05:24] Trustee Evans: I'm trying to think what other things I've been doing. Anything that I've missed will be in my

[0:05:32] Trustee Evans: my kind of post article. So that's about it.

[0:05:39] Voice 8: Thank you, trustees. I'll provide a few remarks

[0:05:43] Voice 8: for my chair's update. Just following along what you said, Trustee Evans, about the CAO

[0:05:50] Voice 8: hiring committee, just to clarify that we're finalizing a contract with the search firm,

[0:05:58] Voice 8: not with a candidate. I think you sort of said we're in the process, so we're not yet close.

[0:06:05] Voice 8: finding a candidate yet so there's a little ways out and uh some more process uh for that piece

[0:06:10] Voice 8: um i attended the association of vancouver island coastal communities

[0:06:16] Voice 8: um convention earlier in april and that is one of the hub um area association

[0:06:24] Voice 8: conventions that leads up to ubcm so it's a lot of uh networking and information sharing sessions

[0:06:35] Voice 8: specific for coastal communities but not just gulf not just islands the two seminars that i

[0:06:41] Voice 8: attended and i'm i'll be sharing um that in written form well all of the trustees who went

[0:06:48] Voice 8: were collating our notes and there'll be a written report in the upcoming agenda for trust council

[0:06:54] Voice 8: but i just wanted to say that there's some really cool work being done by the pacific salmon

[0:07:00] Voice 8: Foundation working with the UBC's Strait of Georgia Data Center. And it's around collecting

[0:07:07] Voice 8: and visualizing near shore and marine data. And they're creating this amazing marine reference

[0:07:15] Voice 8: guide that's really going to support mapping and showing the extent of coastal modification

[0:07:22] Voice 8: across the east coast of Vancouver Island and the southern Gulf Islands, actually all the Gulf

[0:07:28] Voice 8: islands um so something i learned is that they are um doing a lot of citizen and community

[0:07:35] Voice 8: workshops uh for instance shoreline mapping workshops for citizens uh they take people

[0:07:42] Voice 8: regular folks and not just planners through the green shores accreditation it's a free course

[0:07:48] Voice 8: learning how to address, you know, storm surges and everything through green, ecologically based methods rather than hard armoring, which is illegal in the foreshore.

[0:08:05] Voice 8: and they're also doing a lot of mapping all along the coast for where are the um the hard

[0:08:13] Voice 8: armory where is the armoring happening and how is that affecting salmon habitat and and everything

[0:08:19] Voice 8: else so that was really cool um if you check out the marine reference guide and that is available

[0:08:25] Voice 8: to be used by planners and i think in a limited way members of the public so so things like that

[0:08:31] Voice 8: presented at the Association of Vancouver Island Coastal Communities, really key to be there and

[0:08:36] Voice 8: learn what are the advances being made in other sectors, not just that local governments can then

[0:08:42] Voice 8: jump in with. So Regional Planning Committee, not much to report there. But the other item of

[0:08:52] Voice 8: of interest would be the MOTI Islands Trust and CRD meeting that happened, I think, last week.

[0:09:00] Voice 8: I wasn't there in person, but I got to listen in. And so this was really focused on the Ministry

[0:09:06] Voice 8: of Transportation. It was their invitation, hosted at the CRD offices, to really develop

[0:09:13] Voice 8: some relationship and regular communication on transportation issues in the Southern Gulf Island.

[0:09:19] Voice 8: And so there was talk of revamping a multi-joint task force, which would probably be involving staff, and focused on, you know, what are the critical areas that we want to address ahead of time, safe boat access, road shoulders, parking for ferries, ferries themselves.

[0:09:43] Voice 8: And so really working on collaboratively addressing stuff before it becomes a hot topic. So that was really helpful. And I think we're going to have hopefully more meetings in each area. So the South might have a focus group and the Central and then the North, because that's how MOTI splits their work.

[0:10:05] Voice 8: And there was also a collaboration meeting on marine issues in the CRD, which I missed because I had another meeting, but I'm looking forward to that. Anchorages are something that we are all going to need to address in the Southern and Northern Gulf Islands.

[0:10:23] Voice 8: so looking forward to see what partnerships and collaborative approaches we can develop

[0:10:31] Voice 8: and i think that's about it for my chair's update can

[0:10:38] Trustee Evans: i just add one quick thing that i forgot

[0:10:40] Trustee Evans: for sure um so i i was talking to one of the dynamite construction uh people and i've asked

[0:10:47] Trustee Evans: them to text me if the dip is going to be open within the 10 to 2 and then i'll post it on the

[0:10:55] Trustee Evans: forum so if i get those texts i will as soon as practicable get it get it on the on the forum

[0:11:01] Trustee Evans: for you guys excellent

[0:11:07] Voice 8: is the electoral area director um there today paul brent in the room

[0:11:15] Voice 8: no no okay so we don't have an electoral area director report i haven't seen anything by email

[0:11:22] Voice 8: uh paul brent is always busy so hopefully he's advocating for something great for our communities

[0:11:30] Voice 8: So with that, we'll move into town hall and questions. As always, I just want to remind the public that this is a business or a place of work. And so we ask that you abide by all the workplace policies of keeping your tone and your comments respectful, direct your questions to trustees.

[0:11:53] Voice 8: trustees and if they have questions for staff we will ask staff and please address issues and not

[0:12:01] Voice 8: personalities so prefer that you not go back and forth with people in the room and just expressing

[0:12:08] Voice 8: your own personal point of view would be preferred but any information you want to give us the floor

[0:12:13] Voice 8: is now yours.

[0:12:17] Voice 12: Steve, John in the back.

[0:12:18] Voice 4: John, I just have three questions. The first one is

[0:12:23] Voice 4: relative to emergency preparedness week. The cold snap that we had earlier in the year caused the die-off of a lot of well-established

[0:12:35] Voice 4: plant material and the gorse along the road allowance, there's a lot of dead gorse now and it's highly flammable and I'm

[0:12:46] Voice 4: wondering if, I know that every year they do a bit of a trim, but I'm wondering if

[0:12:52] Voice 4: there is a plan this year to deal with that aspect because it is there's a lot of fire level

[0:12:59] Voice 4: so that's my first first can

[0:13:03] Trustee Evans: i can we maybe address them on it sure okay thank you

[0:13:06] Trustee Evans: so for

[0:13:07] Trustee Evans: the first one that is outside of the jurisdiction of your trustees that would be a multi-issue

[0:13:11] Trustee Evans: because they're the ones that are looking after the road now there is groom bashing going on at

[0:13:16] Trustee Evans: the moment but that's transporting it across the island i don't recommend transporting gorse

[0:13:22] Trustee Evans: across the island because that obviously increases spread you can talk to the fire department and get

[0:13:31] Trustee Evans: a burn permit if you want to do small burns of the gorse of the items that are dead we can also

[0:13:37] Trustee Evans: privately organize something that we can do ourselves but as far as trustees go that is

[0:13:45] Trustee Evans: not a trustee issue that is a community thing that we can we can organize and i was thinking

[0:13:51] Trustee Evans: on the same lines anyways we can have a chat after tonight so

[0:13:54] Voice 4: it's uh i was wondering if it wasn't i

[0:13:57] Voice 4: know they do a maintenance thing but about plants it's quite often late in the summer yeah okay and

[0:14:07] Trustee Evans: the other people that you can talk to which i do recommend this will be the conservancy

[0:14:12] Trustee Evans: okay so they might

[0:14:13] Trustee Evans: have something organized

[0:14:14] Voice 8: trustees could you repeat what the the speaker

[0:14:19] Voice 8: said in a very short way because we are having trouble hearing so

[0:14:23] Trustee Evans: the question was uh because

[0:14:24] Voice 8: we

[0:14:25] Trustee Evans: had a cold snap earlier this year it caused a lot of the gorse to die it's highly flammable

[0:14:31] Trustee Evans: and he was wondering if we can uh like resolve that with the annual clearing of the ditches that

[0:14:38] Trustee Evans: happen but

[0:14:39] Trustee Evans: that's outside of our jurisdiction because that's a mighty issue that's a road

[0:14:43] Trustee Evans: maintenance so that is not something that we deal with but we're saying that as a community we can

[0:14:48] Trustee Evans: coordinate a private community event or coordinate with the conservancy but sitting up here as

[0:14:54] Trustee Evans: trustees. That is not land use planning per se. That's sort of more land maintenance and

[0:15:00] Trustee Evans: conservation.

[0:15:02] Voice 11: Can I suggest here, maybe the speakers, as you speak, would you be willing

[0:15:09] Voice 11: to walk up here and stand here? Because

[0:15:11] Voice 11: then the microphone will pick it up and then it'll be

[0:15:14] Trustee Evans: smoother.

[0:15:15] Voice 11: Well, let's try that. Let's try that anyway. And

[0:15:18] Trustee Evans: you're not on camera, so you can if

[0:15:20] Trustee Evans: If you want, you can get it out.

[0:15:21] Voice 4: It could be on.

[0:15:21] Voice 4: So the second one actually is picking up on that.

[0:15:24] Voice 4: Last year, we organized through Christina beach cleanups.

[0:15:28] Voice 14: And

[0:15:28] Voice 4: I'm wondering if there's any impetus or plan to do that again this year.

[0:15:34] Voice 4: We're down on the beaches fairly frequently.

[0:15:36] Voice 4: I haven't seen a big abundance of debris, but it's something that I'm sure that if you look behind the logs, there's probably styrofoam.

[0:15:45] Voice 4: So I was wondering about that.

[0:15:47] Voice 4: There's been any talk of it.

[0:15:48] Trustee Evans: same thing that is a community driven event not necessarily trustees that's private so yes i did

[0:15:54] Trustee Evans: privately organize that last year um and earth day i think was april 20 22nd this year so that

[0:16:02] Trustee Evans: that that is the organized event for beach cleaning that anyone can

[0:16:06] Voice 11: join both vendors

[0:16:09] Trustee Evans: it's all gulf islands oh

[0:16:11] Voice 11: it's all gulf yeah okay all

[0:16:13] Trustee Evans: right so um if if we want to again that's

[0:16:16] Trustee Evans: something that can be organized privately and it doesn't have to be done by us it can be done by

[0:16:20] Trustee Evans: anyone in the community um if you and the only reason why i wasn't able to do it this year

[0:16:24] Trustee Evans: i've been extremely busy with the number of committees that i'm on so it's just been

[0:16:30] Trustee Evans: overloading for me and i haven't had um but

[0:16:34] Voice 11: yeah the conservancy is very involved or yeah they're

[0:16:38] Voice 11: definitely involved

[0:16:38] Voice 4: so they are the coordinators for it so yeah

[0:16:41] Voice 14: um

[0:16:42] Voice 4: my third one and this could be

[0:16:44] Voice 4: quite controversial. I'm wondering if there would be support for lobbying highways to

[0:16:58] Voice 4: reduce the posted speed from Hakes to Gowland. And the reason I raise that is that I see

[0:17:05] Voice 4: a lot of people leaving the beach at Gowland and stepping on the gas to go down and there's

[0:17:10] Voice 4: so many people walking around and dogs and everything else it seems like it's a really bad

[0:17:14] Voice 4: yes so i can

[0:17:17] Trustee Evans: answer that to where sorry i

[0:17:18] Trustee Evans: take pigs

[0:17:19] Voice 4: down to gallon i

[0:17:20] Trustee Evans: can answer that i've been

[0:17:22] Trustee Evans: working on that for the past year maybe two years again it's an issue it's not a trustee issue

[0:17:28] Trustee Evans: um there are a number of road roadblocks in the way i've been speaking to somebody at mochi it's

[0:17:36] Trustee Evans: It's not necessarily a multi-issue.

[0:17:37] Trustee Evans: It's normally a municipality issue

[0:17:39] Trustee Evans: because we're not a municipality.

[0:17:40] Trustee Evans: We don't have the authority.

[0:17:42] Trustee Evans: So it's very circular.

[0:17:43] Trustee Evans: And the consensus is reducing the speed limit

[0:17:46] Trustee Evans: is not going to cause people to reduce their speed.

[0:17:49] Trustee Evans: So I have been working on having,

[0:17:52] Trustee Evans: you know how you have the suggested speed

[0:17:54] Trustee Evans: along with share the road signs,

[0:17:57] Trustee Evans: share the road with pedestrians and cyclists

[0:17:59] Trustee Evans: and having those posted throughout PENDA,

[0:18:03] Trustee Evans: not just that point

[0:18:05] Trustee Evans: so that people are aware so that's something i've been working on i haven't made much headway

[0:18:10] Trustee Evans: again that's something that i do when i can as i can and yeah again you're more than welcome to

[0:18:17] Trustee Evans: step in so

[0:18:18] Voice 4: they're thinking that even if you put up a sign that says 30k or 25k that people aren't

[0:18:23] Voice 4: going to respect

[0:18:23] Trustee Evans: it they're not respecting the 50 they're not going to respect the 30 in fact

[0:18:27] Trustee Evans: fact the studies show that when you do that a lot of people will see more so um speaking with

[0:18:37] Trustee Evans: modi they're like we we don't want to do that this is a rural island and it's you drive for

[0:18:42] Trustee Evans: the conditions of the road so there's there's actually a lot of other things behind it so

[0:18:46] Trustee Evans: let's take this conversation offline because this is not a trustee related issue they're happy to

[0:18:50] Trustee Evans: talk with anyone that wants to know about it after that's

[0:18:54] Voice 11: funny sure come on up and speak

[0:18:57] Voice 11: into the microphone please

[0:18:58] Voice 13: um just a quick question on the idea of the signs christina if

[0:19:04] Voice 13: we were to take some action as citizens where did the science come from

[0:19:09] Trustee Evans: they come from modi

[0:19:10] Trustee Evans: so

[0:19:10] Voice 13: we could i believe we

[0:19:12] Voice 13: could appeal to modi and ask them you know

[0:19:14] Voice 12: that's who i've been working

[0:19:15] Voice 12: with

[0:19:15] Voice 13: do something well let's send christina a letter and tell her that we'd like her to

[0:19:21] Voice 13: i

[0:19:21] Trustee Evans: can't do it as a trustee

[0:19:23] Voice 13: no no attack just you're talking to modi yeah let

[0:19:27] Voice 13: them know that

[0:19:27] Voice 13: we're supporting you in the end yeah

[0:19:29] Trustee Evans: so let's we can like i said we can take this offline afterwards

[0:19:39] Voice 11: okay next please i

[0:19:43] Voice 13: think these things do relate to the agenda so this is jane purge jane purge sorry

[0:19:48] Voice 13: um a couple things i was looking at the summary of the bylaw 142 where we're at

[0:19:58] Voice 13: what might be referred to the HCC, etc. So just looking at that. And you probably be covering this

[0:20:05] Voice 13: in your discussion. But because this is our only chance to talk, I'm just going to throw it out

[0:20:09] Voice 13: there just in case you want. So one of the first things I saw in there was definition of floor

[0:20:15] Voice 13: area, and it says no change. And from the discussions I've heard so far, and some of the

[0:20:20] Voice 13: things that have come up. That definition includes things like a garage so I would think that

[0:20:25] Voice 13: definition is likely going to change if we consider garages more often part of the floor area.

[0:20:31] Voice 13: Also things like the height of because that's also included in the floor area so I just it just says

[0:20:38] Voice 13: no change at this point so I just did I wanted to alert and I don't know if you're thinking about

[0:20:42] Voice 13: that or not so that's one of the things and a couple of other things that the summary does it's

[0:20:48] Voice 13: It does talk about referring the house size and setbacks to the APC on there,

[0:20:57] Voice 13: but the one thing that doesn't seem clear on there,

[0:21:00] Voice 13: maybe it's just at the start of what's going on.

[0:21:03] Voice 13: Things like that were discussed that could be options that may relate to house size

[0:21:08] Voice 13: or things like where does the suggestion about adding secondary suites come in

[0:21:14] Voice 13: because that does affect house size or could affect house size.

[0:21:18] Voice 13: also there was talk about provisions and maybe there was a consideration for

[0:21:23] Voice 13: adding the cottage size where a cottage is permitted to the dwelling size and could that

[0:21:29] Voice 13: so where I just don't know if those things would fit in in a discussion with the AGC and also

[0:21:35] Voice 13: things like the footprint rather than dwelling size where before we used to consider the

[0:21:41] Voice 13: equipment of a building versus the way we have the

[0:21:45] Voice 13: definition. So I'm just mentioning those because I

[0:21:49] Voice 1: didn't

[0:21:49] Voice 13: know how this would play out in terms of what

[0:21:51] Voice 13: eventually gets through to the APC and all the

[0:21:54] Voice 13: suggestions and comments that have been made of how

[0:21:57] Voice 13: they would fit into what's how the summary goes to

[0:22:00] Voice 13: the APC. That's it.

[0:22:02] Trustee Evans: I think I think the point that we're going to be

[0:22:04] Trustee Evans: trying to do during that conversation is to have a

[0:22:07] Trustee Evans: conversation around what's going to go to the APC and

[0:22:09] Trustee Evans: how it's going to go to the APC. So and there will

[0:22:11] Trustee Evans: be a town hall at the end of the meeting as well so we'd only like to have one in the beginning and

[0:22:15] Trustee Evans: at the end now so that that is a change that that we brought in um

[0:22:21] Voice 13: go ahead all right so heather

[0:22:23] Voice 13: i just have one comment about the um report to the trustees um and i just want to make sure that you

[0:22:35] Voice 13: you are aware, and you must be, that almost two paragraphs were devoted, out of three,

[0:22:42] Voice 13: and the bottom one being very short, talking about what was said at the workshops.

[0:22:49] Voice 13: There's very little said about anybody wanting to have a little bit of an increase in health

[0:22:55] Voice 13: size, or very little at all about anything other than what some people wanted, which

[0:23:01] Voice 13: probably is taking up too much of the field.

[0:23:08] Voice 13: Anyway, if they read it.

[0:23:11] Voice 13: Thank you.

[0:23:12] Voice 13: I was at the hotel, so I brought you up.

[0:23:23] Voice 6: Paul Petrie.

[0:23:29] Voice 5: Two things.

[0:23:31] One is I want to thank the staff for updating the staff report on legally

[0:23:38] Voice 5: conforming.

[0:23:40] Voice 5: And my reading of that is that there's just a few minor changes that I guess clarify what that means.

[0:23:51] Voice 5: But the bottom line, as I understand it, is that all properties as of September 15, 2022, are now legally conforming, those that were legal prior to that date.

[0:24:06] Voice 5: So that for house size and setbacks, that the legally nonconforming issue has been resolved.

[0:24:13] Voice 5: So I'd like some confirmation if staff are available at today's meeting that that's the case.

[0:24:18] Voice 5: But the second thing is, and I guess what I'll do is just thank Trustee Falk for confirming that there will be a change to include the correspondence in the referral to the ABC.

[0:24:33] Voice 5: There was no reference in the staff report to the 50 letters that have come in so far.

[0:24:39] Voice 5: And to me, that's a key contribution from the community about the issues that have been raised.

[0:24:46] Voice 5: and so it's important that those letters be included in the referral. So thank you, Trustee

[0:24:53] Voice 5: Falk, for putting that on the agenda and moving on. So thank you.

[0:25:02] Voice 9: So anybody else have anything?

[0:25:08] Voice 10: I

[0:25:10] Voice 11: think we'll try it. Can you hear me?

[0:25:12] Voice 11: I think you have to come up.

[0:25:14] Voice 12: Yes, they can't. They can't hear you.

[0:25:16] Voice 11: Sorry, I just have to...

[0:25:19] Voice 15: And this is Gordy.

[0:25:25] Voice 15: they

[0:25:25] Voice 14: can't see

[0:25:26] Voice 15: you they can only

[0:25:27] Voice 15: hear your voice um

[0:25:29] Voice 11: my question and i'm

[0:25:32] Voice 15: a little close

[0:25:33] Voice 15: they can't quite

[0:25:33] Voice 11: hear you the microphone is about here so my question is the definition

[0:25:39] Voice 11: and it's the usable site area definition in 114 i'm wondering about item c is for staff

[0:25:49] Voice 11: where it says land within the

[0:25:55] Voice 4: natural sea part well I'll just read it out here

[0:25:59] Voice 11: means the total

[0:26:00] Voice 11: area of lot excluding a b and c land within 7.6 meters or 25 feet

[0:26:10] Voice 14: shouldn't

[0:26:12] Voice 11: that be 50

[0:26:14] Voice 4: that's my question because the bylaw states thank you so

[0:26:22] Trustee Evans: yeah i think i think um due to the

[0:26:24] Trustee Evans: number of changes that were happened and whatever happens you know during this process we're going

[0:26:29] Trustee Evans: to have to go through the whole bylaw with a fine-tooth comb and make sure it's properly

[0:26:33] Trustee Evans: cleaned up and that there are no conflicts in there and that everything is every everything

[0:26:38] Trustee Evans: aligns with everything else so that that is going to be part of the end cleanup we just

[0:26:43] Trustee Evans: once we decide what what what positions this community wants to take so

[0:26:48] Voice 8: can i clarify was

[0:26:50] Voice 8: his question about um a difference of values in a staff report or the actual amended bylaw that

[0:26:57] Voice 8: were considered

[0:26:58] Trustee Evans: bylaw the amended bylaw has a lot of contradictory statements in it do

[0:27:03] Voice 8: we want to

[0:27:04] Voice 8: ask staff um for an answer to that or any clarification um it was i

[0:27:10] Trustee Evans: think it's pretty

[0:27:11] Trustee Evans: pretty clear there is one section that says that that the setback is still 25 feet instead of 50

[0:27:16] Trustee Evans: feet it's just one item that was missed so it'd just be part of the cleanup at the end of this

[0:27:20] Trustee Evans: process okay

[0:27:23] Voice 10: give me that

[0:27:25] Voice 11: there's quite there's quite a few of them it would be great to hear

[0:27:28] Voice 11: from kim perhaps if

[0:27:30] Voice 2: you have any

[0:27:30] Voice 11: comments um

[0:27:32] Voice 2: i'm not sure what section there is this in bylaw 122

[0:27:36] Voice 2: or bylaw 114 the definition

[0:27:38] Voice 10: 114

[0:27:40] Voice 2: the definitions i'm just going to the bylaw right now and it's

[0:27:53] Voice 2: the definition of usable

[0:27:55] Voice 4: site area usable

[0:27:56] Voice 2: site area i'm not seeing that oh usable site area

[0:28:08] Voice 2: oh that's from the previous yeah that was never amended as part of bylaw 122

[0:28:14] Voice 2: so yes if there's some discrepancies there that's right we can list that as a technical amendment

[0:28:20] Voice 2: amendment that we can amend if there's a future bylaw, amending bylaw, bylaw.

[0:28:25] Voice 2: Yeah,

[0:28:26] Voice 14: so I'll note

[0:28:26] Voice 2: that as an error and we can correct that through this process.

[0:28:31] Voice 2: Exactly. Thank you for noting that.

[0:28:36] Voice 2: So

[0:28:36] Trustee Evans: Tracy is coming up.

[0:28:41] Trustee Evans: Yes, this is Tracy.

[0:28:43] Voice 13: I'm a little close.

[0:28:44] Voice 13: I'm not sure if they can hear you.

[0:28:47] Voice 13: I am going to show my ignorance here and I'm really sorry if this is redundant.

[0:28:52] Voice 13: But I have my question is,

[0:28:56] Voice 13: After all our conversations with each other and all our meetings, my understanding is

[0:29:03] Voice 13: then all that information gets given to the APC and do they make the decision or do you

[0:29:11] Voice 13: make the decision?

[0:29:12] Voice 13: So then they, the APC, excuse me, will give you their recommendations or their thoughts.

[0:29:21] Voice 13: Their thoughts.

[0:29:22] Trustee Evans: Correct.

[0:29:22] Trustee Evans: is there recommendations and thoughts based on the information from the community they're there

[0:29:28] Trustee Evans: to advise us yeah i think it's a secondary body so it's not just us sitting here making a decision

[0:29:35] Trustee Evans: by ourselves we're getting another view on it from right and those

[0:29:40] Voice 13: people are generally in this room

[0:29:42] Voice 13: there's

[0:29:43] Trustee Evans: a few in this room right i

[0:29:45] Voice 13: i but they're all

[0:29:47] Voice 13: in here yeah one okay

[0:29:49] Trustee Evans: most most i

[0:29:51] Voice 13: i find

[0:29:53] Voice 13: that there could be and if if this kind of thing

[0:30:00] Voice 13: happens again i'd like to say that the apc should perhaps not be how do i say this oh just like

[0:30:13] Voice 14: people in the

[0:30:13] Voice 13: apc have their own agendas correct and maybe they should be um from a different

[0:30:19] Voice 13: community that are we are that that are reviewing the information because it's the information that

[0:30:27] Voice 13: they're sifting through and they wouldn't have any agenda just just a thought because they're

[0:30:33] Voice 13: not to say that you guys are gonna be uh swaying it one way or another but i think that there is

[0:30:39] Voice 13: pardon me sorry uh that there is a tendency as human beings to do that and um i think for more

[0:30:47] Voice 13: clarity thank

[0:30:49] Trustee Evans: you very much it's a great question that's a great comment um but i think the way that

[0:30:56] Trustee Evans: this is set up in the islands trust is that the apc are generally residents specifically because

[0:31:02] Trustee Evans: they've got the most background understanding of the community and they're the ones that are that

[0:31:08] Trustee Evans: are going to have that like they understand the dynamics if you've

[0:31:13] Voice 13: got people nation they don't

[0:31:15] Voice 13: need dynamics

[0:31:16] Trustee Evans: well but then it's then we're going to have to have um five people come to all of

[0:31:23] Trustee Evans: of these meetings all the time.

[0:31:24] Trustee Evans: And then that's a lot of travel, a lot of expense.

[0:31:27] Trustee Evans: And to get that commitment is hard enough

[0:31:29] Trustee Evans: to get five people on the island to commit,

[0:31:32] Voice 1: let alone

[0:31:33] Trustee Evans: five people to commit that are going to travel

[0:31:35] Trustee Evans: to who knows how far.

[0:31:38] Trustee Evans: It's that the logistics is too hard.

[0:31:40] Trustee Evans: So that's why we've tried to make sure

[0:31:42] Trustee Evans: that we've got a balance of opinions.

[0:31:45] Trustee Evans: And that's why we were asking for people to step forward

[0:31:48] Trustee Evans: to join the APC to get a bit more of a balance.

[0:31:54] Voice 9: so

[0:31:55] Trustee Evans: again it comes from the community if you want to get involved please get involved

[0:32:00] Trustee Evans: um and and that's why we're that's why we're asking that's why we're very particular about

[0:32:05] Trustee Evans: okay we we've got to have we've got to have a balance of voices in here and we've got to have

[0:32:09] Trustee Evans: people that are going to be able to be objective sorry

[0:32:13] Voice 12: no

[0:32:14] Trustee Evans: not at all it's a great question and

[0:32:16] Trustee Evans: it's really valuable so thank you for bringing it up it's really important especially given this

[0:32:22] Trustee Evans: juncture and what's happening okay thank you can

[0:32:26] Voice 11: can i add some thoughts to that um yeah thank you

[0:32:33] Voice 11: for bringing it up and i think the the structure is what the structure is and we have to do the

[0:32:39] Voice 11: best we can within that structure i don't think we can revamp all of islands trust from south pender

[0:32:44] Voice 11: Well, I don't know. We've got to try.

[0:32:45] Voice 11: Yeah, yeah. We are trying.

[0:32:50] Voice 11: But so to me, your concern, I have a similar concern, I think, in that is that I don't want us to use the APC as a repeat of the public meetings that we've had on this topic.

[0:33:07] Voice 11: I don't want it to be another chance to regurgitate people's feelings.

[0:33:12] Voice 11: I'm hoping that we've given the opportunity for everybody to get their voice out and get

[0:33:16] Voice 11: heard and have their concerns uh put on the table and that so I think when we get to the part of

[0:33:23] Voice 11: deciding how we're going to refer this to the APC I think we have to be careful that we

[0:33:26] Voice 11: use the APC in a way that isn't just a repeat of a public meeting voicing your opinion and I have

[0:33:34] Voice 11: some ideas on that that I will share when we get to that part yeah

[0:33:37] Trustee Evans: and and also remember this is

[0:33:40] Trustee Evans: this is referrals and recommendations coming back to us we are the ones that will wind up making a

[0:33:46] Trustee Evans: decision and i think the community's done a really good job on bringing forward a number of different

[0:33:52] Trustee Evans: ideas and they've been you know tested in the rooms and it's been really nice to see you know

[0:33:58] Trustee Evans: okay like you know what i could live with that you know what that that's not a bad idea so i and and

[0:34:04] Trustee Evans: we've had we've had a lot more of that happening the last few meetings which has been really great

[0:34:09] Trustee Evans: and again most of the ATC members have been present at those to hear where there is some

[0:34:15] Trustee Evans: consensus beginning and and that's what we're trying to do here we're yeah we're trying we're

[0:34:25] Trustee Evans: trying to make sure that where we land is where everyone can be okay you might not be a static but

[0:34:33] Trustee Evans: everyone should be okay any other

[0:34:41] Voice 11: questions or comments since

[0:34:49] Voice 13: in the last term I would ask

[0:34:52] Voice 13: by one of the trustees to become a member of the APC.

[0:35:01] Voice 13: Sorry,

[0:35:02] Voice 8: could you ask her to speak up a bit or repeat the question? Thanks.

[0:35:05] Voice 8: Should I come a little closer? The

[0:35:07] Voice 12: microphone's in here.

[0:35:10] Voice 13: I just wanted to make a comment that in the last term, I was asked by one of the trustees

[0:35:15] Voice 13: to become a member of the APC. I didn't want to. Also, I may be wrong, but wasn't the APC

[0:35:24] Voice 13: from the last term

[0:35:27] Voice 13: disbanded or

[0:35:28] Voice 13: thrown out

[0:35:30] Voice 13: didn't end up counting is that correct

[0:35:32] Voice 13: or

[0:35:34] Voice 13: again

[0:35:36] Voice 13: just keep the

[0:35:36] Voice 13: comments to us

[0:35:37] Voice 13: but I just wanted to make that comment

[0:35:40] Voice 13: because that's kind of the way it goes now

[0:35:44] Trustee Evans: it's yeah

[0:35:44] Trustee Evans: it's all good I feel that the

[0:35:47] Trustee Evans: APC is a very important tool

[0:35:50] Trustee Evans: it is another

[0:35:51] Trustee Evans: voice of the community it is another

[0:35:53] Trustee Evans: set of eyes for people to spot

[0:35:55] Trustee Evans: things that we haven't seen for people to find ideas that we haven't heard to voice it in a way

[0:36:02] Trustee Evans: to make sure that we really hear the message so the apc i think is really really important

[0:36:09] Trustee Evans: but they're not the decision makers we are that that does rest on our shoulders but we will

[0:36:15] Trustee Evans: i think both of us can commit to listening um so what

[0:36:22] Voice 13: i meant to say is i think that everybody

[0:36:26] Trustee Evans: yes absolutely that that that i think is both of our position

[0:36:30] Trustee Evans: as a whole yeah as

[0:36:35] Trustee Evans: a whole as a community okay are we good okay i think smiles and

[0:36:44] Trustee Evans: nods not seeing any other hands going up okay i think we're good to move on

[0:36:51] Voice 8: excellent thank you

[0:36:53] Voice 8: for um ably hosting the the meeting and the comments from the room i appreciate that very

[0:36:59] Voice 8: much i think we heard most of them um just before we move into meeting minutes uh i neglected to

[0:37:08] Voice 8: report out in my chair's report and also you christina just as a general information note

[0:37:13] Voice 8: um that the policy statement draft yes now public and it's on a public agenda for our committee of

[0:37:22] Voice 8: the whole so i don't know if you as the chair of programs committee christina want to update

[0:37:27] Voice 8: everyone just a little bit on that before we move into the rest of the meeting because it's an

[0:37:30] Voice 8: important piece okay

[0:37:32] Trustee Evans: so um as a brief um catch-up for anyone that's not been following along at the

[0:37:38] Trustee Evans: last trust council meeting it was um emotion was put on the floor and it was carried that the trust

[0:37:45] Trustee Evans: policy statement will be brought back to the entire trust council as a committee of the whole

[0:37:49] Trustee Evans: to read through it and have discussion on it um and then at that point it'll decide whether or not

[0:37:55] Trustee Evans: it's going to encode back to trust programs or if it's going to remain as a cow.

[0:38:02] Trustee Evans: Can you explain

[0:38:04] Voice 11: committee of the whole?

[0:38:05] Trustee Evans: Committee of the whole is when the whole of trust council is present for discussion only,

[0:38:13] Trustee Evans: no decisions.

[0:38:15] Voice 11: So it's a change in our meeting procedure that gets started by us having a vote.

[0:38:22] Voice 11: that somebody makes a motion that we're going to move and move into a community account or me

[0:38:28] Voice 11: we're going to have a camera and so that changes the the dynamics the dynamics of the meeting so

[0:38:34] Voice 11: there's no more you have to make a motion where motions are not made in the in that section of

[0:38:40] Voice 11: the meeting and

[0:38:41] Voice 8: we do the committee makes a recommendation to council so it's for deliberation

[0:38:47] Voice 8: but then

[0:38:48] Voice 8: when we finish our deliberation we can make a recommendation and then as a body trust

[0:38:52] Voice 8: council will then consider that so it's a little subset of the council

[0:38:57] Voice 11: so many of us i think

[0:39:00] Voice 11: trustees have found it kind of frustrating that the structure is so rigid that we can't have free

[0:39:06] Voice 11: discussion and creativity is kind of lost because you're sort of stilted by by the rules on all

[0:39:12] Voice 11: sides and so this is an attempt to create a space that's free of all of that but it's still within

[0:39:19] Voice 11: the structure of the of our meetings right so it kind of legalizes it and it

[0:39:24] Voice 11: makes it formal and so it's a very encouraging trend that's happening at

[0:39:29] Voice 11: Trust Council level and at some point I'm going to be exploring whether or not

[0:39:35] Voice 11: we can use that committee of the whole feature of our meetings at our local

[0:39:43] Voice 11: trust committee meetings because it might be useful for us as well but I

[0:39:47] Voice 11: I'm just dropping that for you to think about.

[0:39:49] Voice 11: You know, that's not right today,

[0:39:50] Voice 11: but we're testing it out at the council level

[0:39:53] Voice 11: and we're hoping that's going to be interesting to see.

[0:39:56] Voice 11: And the policy statement draft

[0:39:58] Voice 11: that's being worked on with all of the trust

[0:40:01] Voice 11: is going to be utilizing that for the first time.

[0:40:05] Voice 11: So we'll see how that goes.

[0:40:07] Voice 11: Anyway, I stole your thunder.

[0:40:11] Trustee Evans: Go ahead.

[0:40:12] Trustee Evans: Yeah, so with regards to the trust policy statement,

[0:40:15] Trustee Evans: this is the first time that we're getting to see it.

[0:40:17] Trustee Evans: I'm waiting for my paper copy to arrive because my my laptop has been I have I've been without my

[0:40:23] Trustee Evans: laptop since February and this one I don't have a working mouse so I have to use that little red

[0:40:27] Trustee Evans: button and I can't navigate with it so I've kind of been a bit stilted so we're going to it's now

[0:40:36] Trustee Evans: up online so you can go in and you can look at it the same as what we're looking at for the first

[0:40:40] Trustee Evans: time we're going to go into that first meeting and and basically at that point we'll be able to say

[0:40:47] Trustee Evans: needs more work uh we're not comfortable with this or we have no changes so it'll be one of

[0:40:55] Trustee Evans: those two things um i have a feeling that we may say that we're gonna have some changes to make to

[0:41:01] Trustee Evans: it and if that's the case then we will continue working through that process until until we have

[0:41:08] Trustee Evans: a document that is ready for public input, then it'll come back to the communities for six months

[0:41:20] Trustee Evans: for the communities to say what they want to see in there, what they don't want to see in there,

[0:41:26] Trustee Evans: give us your comments, tell us what's important to you. What I'm thinking I might do once we get

[0:41:35] Trustee Evans: through the first cow is i might just sit either here or up on north panda um as chair of trust

[0:41:44] Trustee Evans: programs i'll likely do a bit of both and then if you've got questions on it you can come and ask me

[0:41:51] Trustee Evans: and we can just move forward through that up until we get to the six month time frame because this is

[0:41:57] Trustee Evans: going to require a lot of community input and i want to make sure that we get to have that time

[0:42:03] Trustee Evans: and that you get to have an opportunity to give your position your comments your concerns so

[0:42:13] Trustee Evans: that's where we're currently at and that's sort of a plan in a nutshell and then we'll start and

[0:42:19] Trustee Evans: it'll go where it goes apologies

[0:42:25] Voice 8: everyone i have a car a dog released from the car because i'm in

[0:42:32] Voice 8: the city and everyone is concerned that my dog wanted to nap in the car so now she's in the

[0:42:36] Voice 8: islands trust offices with me yay islands trust for being a pet friendly location sorry bit of

[0:42:42] Voice 8: disturbance but thank you for that summary um uh as chair of programs committee uh christina i'm

[0:42:47] Voice 8: thinking we're going to have a lot of community engagement for the next uh six months but um

[0:42:54] Voice 8: the the draft is very good very interesting i should say and uh leave it at that i put the

[0:43:01] Voice 8: the link in the chat where people can go see it it's a new if they go to the events page trust

[0:43:06] Voice 8: council committee of the whole that's where the agenda is but um anyways let's move on with our

[0:43:11] Voice 8: agenda we have four sets of minutes um to sorry one set of minutes for information that is the

[0:43:19] Voice 8: minutes of march the 7th 2024 which have already been adopted by rwm we have a local trust committee

[0:43:26] Voice 8: special meeting minutes dated april 7th for adoption is there any changes or um need to

[0:43:35] Voice 8: amend those in any way no i

[0:43:40] Voice 13: don't see anything okay

[0:43:42] Voice 8: so hearing none i'll take it by general

[0:43:44] Voice 8: consent we adopt the minutes of april 7th 2024 local trust committee special meeting minutes

[0:43:50] Voice 8: dated april 26th also for adoption i was able to listen in on that meeting thank you

[0:43:57] Voice 8: trustees and uh and chair mod for hosting it was very interesting discussion anything else

[0:44:06] Voice 8: no all good i'm good yeah

[0:44:09] Trustee Evans: i didn't see any changes to the minutes by

[0:44:11] Voice 8: general consent we will adopt

[0:44:12] Voice 8: the minutes stated april 26 2024 and um that's all for that so we've got a follow-up action list

[0:44:21] Voice 8: on page 15 of our agenda we want to ask staff any questions or if there are any updates on

[0:44:28] Voice 8: previous items that we have requested

[0:44:34] Trustee Evans: action on i just have a question the um the covenants

[0:44:39] Trustee Evans: for the subdivision on uh 89 70 gallon point road where are we at with that is that is that

[0:44:46] Trustee Evans: move forward at all no

[0:44:48] Voice 2: i haven't heard anything from the applicants in regard to the covenants

[0:44:52] Voice 2: but what i'll do is i'll i'll follow up with them this afternoon after the meeting and see

[0:44:56] Voice 2: what the status of those covenants are all right thanks

[0:44:59] Voice 8: that's great

[0:45:06] Voice 8: okay so seeing nothing else from the follow-up action list and we've got no delegations and no

[0:45:13] Voice 8: correspondence although i will note that um much of the correspondence has been received is related

[0:45:18] Voice 8: to our minor project and as such it is on the website thank you to emily bryant for always

[0:45:24] Voice 8: posting everything as quickly as she is able she's excellent um applications and referrals

[0:45:30] Voice 8: we have one referral from the main island local trust committee uh a draft bylaw number 193 for

[0:45:38] Voice 8: a response so that's on pages 16 to 18 of your agenda and if chair i could probably answer some

[0:45:45] Voice 8: questions on that or um robert kajima who supervises that sort of i'm

[0:45:53] Trustee Evans: just going to ask

[0:45:54] Trustee Evans: for those people present in the room can we just get a quick summary of the changes so that we can

[0:46:00] Trustee Evans: hear what the what the changes were because it's like it says it's it's um the bylaw includes

[0:46:04] Trustee Evans: Includes changes to setbacks, minor changes to specific zoning, site-specific zoning for properties with existing temporary use permits, expansions, and permissions for contractor yards.

[0:46:16] Trustee Evans: So I don't think that this really affects anything on South Panda.

[0:46:24] Voice 8: I wouldn't say affects.

[0:46:27] Voice 8: There may be changes that could be helpful.

[0:46:32] Voice 8: For instance, the permissions for contractor yards, we look to the Gabriola Local Trust or the Gabriola Land Use Bylaw, which has some very specific definitions and restrictions on contractor yards.

[0:46:49] Voice 8: And I think the main local trust committee, things were not clear on what was allowed and hours of operation and so on. And what size lots could have what size of a contractor yard and sort of how many vehicles might be allowed and what sort of storage facility it was.

[0:47:09] Voice 8: So for small islands that, you know, want to have local builders, you know, be able to store trucks and so on, this was specifically permission granted for contractor yards.

[0:47:25] Voice 8: And we use some of the language from other LUBs to refine it.

[0:47:30] Voice 8: So you may want to actually go in there since you're doing an LUB amendment and just see what some of the changes have been.

[0:47:37] Voice 8: But Robert, I see you on the line. Were you able to answer any questions on the main L.E.B. amendments more specifically?

[0:47:46] Voice 6: Certainly. Thanks. Thank you, Chair. Excellent summary of the contractor yard element of the main L.E.B. amendment.

[0:47:56] Voice 6: Yeah, essentially there's limited industrial land on Maine like there is on most islands and to try and accommodate small scale contractors, it's an amendment to their home occupation or home business regulations so that contractors can have vehicles and equipment and so on stored on their property under certain conditions and with certain regulations.

[0:48:26] Voice 6: This was mentioned lot size, for example.

[0:48:31] Voice 6: Yeah, a few other changes, sort of technical amendments or really minor amendments to the bylaw that have been noted over the past couple of years.

[0:48:42] Voice 6: There were a few temporary use permits that had been issued that are being incorporated into the land use bylaw as permanent uses.

[0:48:49] Voice 6: As they go through the temporary use process, three years renewed in some instances with no issues, so they are being incorporated into the Land Use By-law as outright permitted permanent potential uses.

[0:49:09] Voice 6: Some minor amendments to some setbacks in site-specific locations.

[0:49:14] Voice 6: um oh some amendment an amendment they have a single a single lot in a zone that was uh zoned

[0:49:24] Voice 6: for seniors housing 20 plus years ago 25 years ago or so and that never got developed um so

[0:49:32] Voice 6: they're amending the zoning on that property to make it um uh more flexible opening it up to other

[0:49:40] Voice 6: there types of affordable housing not um specific to what was proposed 25 years ago um i think

[0:49:49] Voice 6: that's about it yeah

[0:49:55] Trustee Evans: i don't think any of this really affects us we don't really have any

[0:50:01] Trustee Evans: industrial land on south panda we've got some commercial but not industrial we've got farming

[0:50:06] Trustee Evans: agriculture and forestry but not not not contracting well

[0:50:11] Voice 8: just just to clarify this is a

[0:50:13] Voice 8: a home occupation. So it's allowing an industrial land, it's like rural residential

[0:50:20] Voice 8: zoning that allows a home occupation of a contractor yard. So it actually might be

[0:50:27] Voice 8: relevant because if there is, you know, somebody who's operating a business or a home occupation,

[0:50:34] Voice 8: defining the use and sort of intensity of that business is helpful in your LEB. But

[0:50:42] Voice 8: yeah if there's um if somebody are you saying

[0:50:45] Voice 8: that we are affected and we should say that we're

[0:50:47] Voice 8: no no no no no i'm just i was just correcting you because it's not related to industrial

[0:50:52] Voice 8: zoned land that's all it's it's something to watch as as we uh develop our lubs is as

[0:51:01] Voice 8: other lubs make amendments it might be useful but it i think we can reply that our interests

[0:51:07] Voice 8: are unaffected by this bylaw so if somebody wants to make that motion please do

[0:51:13] Voice 11: is there

[0:51:15] Voice 11: is there a motion or is it just that the interest is we are our interests are unaffected by the main

[0:51:24] Voice 11: bylaw perfect is that good enough i

[0:51:27] Voice 8: think that captures it excellent that's all we have to do

[0:51:34] Voice 8: and um so now sorry

[0:51:38] Voice 11: do we vote on that um

[0:51:40] Voice 8: i don't think we do we just do we

[0:51:44] Voice 8: lisa there is a motion in the package yes thank you where is the motion yeah where's

[0:51:50] Voice 13: just

[0:51:50] Voice 8: as the response summary but okay um so deg falk you move that are uh the interests of the

[0:52:00] Voice 8: The South Pender Island Local Trust Committee are unaffected by the bylaw.

[0:52:03] Voice 8: Do I have a seconder?

[0:52:05] Voice 8: Sure.

[0:52:05] Voice 8: I don't see

[0:52:06] Trustee Evans: a motion on the package.

[0:52:07] Voice 8: I don't either.

[0:52:08] Voice 8: Seconded by Trustee Evans.

[0:52:10] Voice 8: All those in favor?

[0:52:12] Voice 8: Aye.

[0:52:12] Voice 8: Raise your hand.

[0:52:14] Voice 8: That is carried.

[0:52:15] Voice 8: Thank you.

[0:52:19] Voice 8: All right.

[0:52:20] Voice 8: Does anyone need a break?

[0:52:22] Voice 8: Or should we move into the main business of our meeting today?

[0:52:27] Trustee Evans: I

[0:52:28] Voice 8: think we can just

[0:52:29] Trustee Evans: move into the main business.

[0:52:30] Trustee Evans: It's not even been an hour yet.

[0:52:32] Voice 8: My goodness. All right. So turning to page 19, we have a staff report prepared by Kim Stockdale. So

[0:52:41] Voice 8: as always, thanking you, Kim, for your attention to detail in these matters. And I'll ask you to

[0:52:49] Voice 8: introduce your report, please.

[0:52:51] Voice 2: Thank you, Chair Elliott. So the purpose of the staff report

[0:52:56] Voice 2: is to provide a summary of the community input to date and also to provide a recommendation to

[0:53:05] Voice 2: send a referral to the south pender island planning advisory committee also known as the apc

[0:53:13] Voice 2: so in the staff report i did go over the summaries of the trustee-led workshops and highlighted some

[0:53:22] Voice 2: of the discussions and comments in addition to that i also provided a bit of a summary

[0:53:28] Voice 2: from the community information meetings that were held in april the minutes for the community

[0:53:34] Voice 2: information meetings um are posted on the ltc website as well as the or as part of me the

[0:53:43] Voice 2: trustee-led workshops the summaries from the trustees that attended those workshops are also

[0:53:51] Voice 2: posted to the website. Based on the information that staff have reviewed, staff put together

[0:54:00] Voice 2: a chart and summarized each amendment in bylaw number 122 and made comments or recommendations

[0:54:11] Voice 2: if that amendment should be potentially retained, removed, amended, or where further discussion is

[0:54:20] Voice 2: is required. I do want to mention that for the items that where staff have identified where

[0:54:28] Voice 2: further information is required are really the three main topics that we've been discussing for

[0:54:34] Voice 2: quite some time and what we hear from the community to date. Those three comments or pardon me topics

[0:54:39] Voice 2: are the setback from the natural boundary of the sea, the total floor area and maximum floor area

[0:54:48] Voice 2: for dwellings in addition to the interior side lot line setbacks for dwellings and cottages in

[0:54:56] Voice 2: the rural residential zone. So as stated in the project charter and the timeline it states that

[0:55:08] Voice 2: an APC referral should be going out during the summer months and then a review of the APC

[0:55:16] Voice 2: comments and further direction from the ltc is required for the september ltc agenda so in this

[0:55:24] Voice 2: staff report i've put together some recommendations for a referral to the south pender apc

[0:55:33] Voice 2: highlighting or hoping that the apc will discuss those three major topics the setback from the

[0:55:41] Voice 2: natural boundary of the sea the total flare floor area and maximum floor area for dwellings as well

[0:55:47] Voice 2: as the setbacks from the interior lot line I've included some information that will be forwarded

[0:55:54] Voice 2: to the APC and you can see those in the staff report I have made note that about the correspondence

[0:56:01] Voice 2: that has been received to date yes so all correspondence is posted to the project webpage

[0:56:07] Voice 2: page and that web page that link will actually be forwarded to the apc so if the apc wishes

[0:56:14] Voice 2: they have that opportunity to review all the correspondence to date

[0:56:20] Voice 2: as trustee evans had mentioned this is a referral sent to an apc and the apc provides

[0:56:28] Voice 2: their recommendations back to the ltc the ltc is the decision-making authority

[0:56:38] Voice 2: I will also include in that document,

[0:56:40] Voice 2: the frequently asked questions document

[0:56:43] Voice 2: that we put together.

[0:56:44] Voice 2: I really appreciate there was a few community members

[0:56:48] Voice 2: that pointed out errors in that first draft.

[0:56:51] Voice 2: I have made changes and that finalized version

[0:56:55] Voice 2: is currently on the webpage.

[0:56:57] Voice 2: And I've also will include that in the APC package.

[0:57:02] Voice 2: So if the LTC or pardon me,

[0:57:06] Voice 2: The recommendation that staff is putting forth to the LTC based on the timeline in the project charter is a referral to the South Pender APC regarding the minor land use bylaw amendment project to specifically comment on those three major topics that require further discussion, which I've outlined in the staff report.

[0:57:30] Voice 2: So there is a draft motion on page 19 of the staff report, and there also are alternatives that the LTC may consider, and those start on page 23 of the agenda.

[0:57:43] Voice 2: And I'm going to leave it at that. And if the LTC has any questions, I'm happy to answer.

[0:57:50] Voice 8: I'll just open the floor if anybody wants to share your thoughts or ask questions.

[0:57:57] Voice 8: trustee i

[0:57:58] Trustee Evans: have uh so uh just looking at the um the chart the table so we've got the definitions

[0:58:08] Trustee Evans: we've got the definition of the floor area and it's been raised that here it says to keep it

[0:58:13] Trustee Evans: the way that it is but we've also had a request to look at uh redefining the floor area by uh

[0:58:20] Trustee Evans: removing or looking at options to remove the inclusion of garages in the floor count so can

[0:58:27] Trustee Evans: Can we change that to keeping it the way that it is, to opening it up to the APC for discussion, for recommendations?

[0:58:35] Trustee Evans: Absolutely.

[0:58:36] Voice 14: So maybe

[0:58:36] Trustee Evans: change it from retained to either amend or undecided, with a note to say to look at possibilities of excluding garages from floor count?

[0:58:49] Voice 2: Absolutely. I can make changes to the chart, and we can include that in the referral to the APC.

[0:58:58] Voice 2: Thank you.

[0:58:58] Trustee Evans: And the next one that I have, I'm just, the other item was, sorry, it takes me a really long time with this.

[0:59:13] Voice 8: Take your time. We're not in a rush.

[0:59:15] Voice 8: And

[0:59:16] Trustee Evans: it's like little too. So section 2.10. So this is the floor area and total floor area. You've got as undecided. There's going to be a topic for discussion.

[0:59:31] Trustee Evans: And in your comments, it says, dependent on the decision of Section 2.10, the LTC recommends to retain regulation or amend the maximum floor area and total area, then staff recommends to retain this regulation.

[0:59:45] Trustee Evans: Part of the discussion, again, I need my notes, part of the discussion within this total floor area was house height and whether or not the garage was going to be included or excluded.

[0:59:57] Trustee Evans: So if that can be added there as well as.

[1:00:00] Trustee Evans: part of the discussion that would be great and the other thing i was going to ask we've had a

[1:00:06] Trustee Evans: number of ideas blow out of the community but i don't see a table of the ideas is it is part of

[1:00:14] Trustee Evans: the package to the apc just going to be the ideas like the new ideas so we already like if we exclude

[1:00:22] Trustee Evans: stay where we are and flip it back if those two things are excluded and we just look at the new

[1:00:27] Trustee Evans: new ideas. Can we get a table of new ideas to help simplify how the APC is looking at these,

[1:00:36] Trustee Evans: so that it's ideas that have come from the community, just have those in a table to

[1:00:43] Trustee Evans: consider, rather than having to go through, I think somebody said there's over 50 letters,

[1:00:49] Trustee Evans: that's going to be an awful lot to sift through, and then them to start making that table. So is

[1:00:57] Trustee Evans: Is it possible to do that?

[1:00:58] Trustee Evans: And I'm referring this over to Kim, because I know

[1:01:01] Voice 2: that this is going to

[1:01:02] Trustee Evans: be as much work

[1:01:02] Trustee Evans: for you as it is for anybody else.

[1:01:04] Trustee Evans: That

[1:01:04] Voice 2: is quite a task.

[1:01:06] Voice 2: And my recommendation to the LTC isn't really necessarily for the APC to go over each piece

[1:01:13] Voice 2: of correspondence and synthesize that, but more so discuss what the APC believes are

[1:01:21] Voice 2: the recommendations from those APC members, right?

[1:01:24] Voice 2: Their recommendations.

[1:01:27] Voice 2: And going through, planning staff could go through all the comments and pull out new ideas, but that's also very subjective, hard to determine which is a new idea, which is an idea that's been discussed for the last three, four or five years.

[1:01:45] Voice 2: So I guess that

[1:01:45] Voice 2: begs the question of exactly what information we want to send to the APC and what you want to hear back.

[1:01:53] Voice 2: It sounds as though you'd like the APT to review all these new ideas and provide comments on them.

[1:02:01] Trustee Evans: What I'm trying to get at is like the photos that I took of the flip charts of the ideas that were there.

[1:02:10] Trustee Evans: Those were the new ideas that came out of those meetings.

[1:02:13] Trustee Evans: So that's fairly straightforward.

[1:02:15] Trustee Evans: Those were new ideas from those workshops.

[1:02:18] Trustee Evans: And I think there's been a couple of other ideas that have come in correspondence.

[1:02:22] Trustee Evans: So it's really just the topic. It's not so much, this is what one person said about this idea, this is what another person said about this idea. The idea is maybe we exclude garages. Maybe we put the cottage and the house size together in certain areas.

[1:02:40] Trustee Evans: maybe we look at sub zones for setbacks it's just having having a list of topics

[1:02:48] Trustee Evans: um and then allowing it for discussion i

[1:02:56] Voice 2: did put together um the document which is found on the

[1:03:01] Voice 2: trustees corner um from your discussion on february 10th of all the new ideas so i could

[1:03:08] Voice 2: provide the APC with that and if there's any additional ones the trustees believe I should

[1:03:15] Voice 2: include I can certainly do that as well that might be the best way.

[1:03:18] Trustee Evans: Okay so then Doug and I can go

[1:03:20] Trustee Evans: away and we can just come up with a list of all the ideas that came out of those meetings and we

[1:03:28] Trustee Evans: can go through the correspondence ourselves and pull out the ideas the APC will still have full

[1:03:33] Trustee Evans: access to all the correspondence and I know that they're going to be thorough and go through them

[1:03:37] Trustee Evans: all as well but then at least there is and that's really yeah

[1:03:42] Voice 2: yeah if i may sorry through the chair

[1:03:45] Voice 2: again i guess we really need to have the discussion is is the intent for the apc to go

[1:03:50] Voice 2: through all that correspondence because that is a huge task it is and

[1:03:54] Trustee Evans: those that court

[1:03:55] Voice 2: so

[1:03:56] Trustee Evans: i was hoping that and and my understanding at the beginning was that the whole idea of us

[1:04:01] Trustee Evans: doing those workshops and gathering those ideas was to create that table of ideas to give to the

[1:04:06] Trustee Evans: apc rather than um so but

[1:04:11] Voice 8: i i think she's saying in polite terms that it's a lot of work and so no

[1:04:16] Voice 8: the table of summary of correspondence it's there as a reference it's not

[1:04:23] Voice 8: the apc is also going to have their perspective and that is their value is that they've heard

[1:04:28] Voice 8: the conversations they've participated in meetings but to go into an analysis mode i

[1:04:35] Voice 8: I think is beyond what you ask an APC to do.

[1:04:39] Voice 8: They're giving you their insight

[1:04:41] Voice 8: and their perspective as a community member.

[1:04:43] Voice 8: And then they have the background to refer to.

[1:04:48] Voice 8: So I wouldn't want to ask staff

[1:04:51] Voice 8: to go into that level of detail.

[1:04:53] Voice 8: Sorry.

[1:04:54] Voice 8: Yes, Doug.

[1:04:56] Voice 11: Yeah, I think that the important thing here

[1:04:58] Voice 11: is that there are what I call creative ideas

[1:05:02] Voice 11: on how we can reach a better outcome

[1:05:05] Voice 11: than than we have um and we don't want to lose those ideas and so we

[1:05:11] Voice 11: need to incorporate the

[1:05:12] Voice 11: ideas in our talk about this week and so the

[1:05:15] Voice 11: apc is an integral part of considering all of this

[1:05:18] Voice 11: so we can't exclude the ideas for solutions from them so that's the purpose of us talking about

[1:05:26] Voice 11: this i attempted for my own sake and i'm not a professional staff and i don't claim to be

[1:05:32] Voice 11: an accurate recorder of any kind but my spreadsheet which is kind of my serves as my summary of my

[1:05:39] Voice 11: meetings but it also includes all the written comments to uh pretty much to date and my my

[1:05:47] Voice 11: spreadsheet has a column called proposed solutions and that's where all the ideas will be captured

[1:05:53] Voice 11: not every one of them is an idea but most of them are and so because for me myself i needed to see

[1:06:00] Voice 11: what are all the ideas what are all the problems or you know what are the

[1:06:03] Voice 11: potential problems that we want to solve and what are the ideas about how to

[1:06:07] Voice 11: solve that and so that's what I needed to see in one place so I could kind of

[1:06:12] Voice 11: go through it and so that's available and that will be referred to and again I

[1:06:17] Voice 11: wanted to point out that the location on the website of my summary is incorrect

[1:06:21] Voice 11: on on the project page it's my earliest version of it which was like a

[1:06:27] Voice 11: a screenshot of a spreadsheet with and you all know that screenshots of spreadsheets don't work

[1:06:36] Voice 11: because the text becomes like minuscule and that was an earlier version so that's not where it is

[1:06:41] Voice 11: so the real spreadsheet where you can go in and follow the lines and maneuver around it

[1:06:47] Voice 11: really is on the link on the on the trustees corner and i ask that it be removed be moved

[1:06:55] Voice 11: over or copied over to the project page as well because it's the project page does say

[1:07:03] Voice 11: that it contains our summaries which it doesn't technically hold

[1:07:08] Voice 8: on one second pause there just

[1:07:11] Voice 8: input from staff and we may need a resolution and just some clarity on why there's a difference of

[1:07:18] Voice 8: of your spreadsheet in a trustee corner versus on the project web page Robert did you have

[1:07:25] Voice 8: some input there uh

[1:07:27] Voice 6: just generally about the discussion so i i'm sort of hearing um that

[1:07:33] Voice 6: the ltc might want staff to do some more work collating summarizing before it's ready to go

[1:07:39] Voice 6: to the apc which obviously takes some time um which is fine we can do that uh or does the ltc

[1:07:47] Voice 6: feel that the apc uh it's time of the essence you want to get it to the apc um and that the apc is

[1:07:57] Voice 6: competent capable whatever able to just sort of do their own filtering

[1:08:01] Voice 6: of these ideas or do you want to give them a more structured uh summary which could take some time

[1:08:08] Voice 6: and then you know delay the referral to the apc a bit so

[1:08:12] Trustee Evans: what i wanted to say when we when we

[1:08:14] Trustee Evans: talked about having these workshops in the beginning the whole purpose was we were going

[1:08:18] Trustee Evans: to have the workshops we were going to give those um the information to staff and staff was going to

[1:08:23] Trustee Evans: summarize all of that to give to the apc so that was the original intent of these four workshops

[1:08:29] Trustee Evans: that we held and so i'm asking that that summary of all the information that we turned over be done

[1:08:36] Trustee Evans: because that was the intent um dagger myself can't sit down in a closed room and collaborate

[1:08:43] Trustee Evans: together on what that should be that I don't I don't want to do that that that is not going to

[1:08:49] Trustee Evans: look good for our community um so we want to have this as transparent as possible and as clean as

[1:08:55] Trustee Evans: possible so

[1:08:57] Voice 8: all the information is there and and so I guess what Robert is saying is um

[1:09:05] Voice 8: it's how you use the information and so we're now um if I'm hearing the two of you correctly

[1:09:11] Voice 8: wanting to ask staff to go do some more work in order to prepare this as a referral to the APC.

[1:09:20] Voice 8: The work essentially is already there. Everyone's comments, DAG's table, the summary of all the

[1:09:27] Voice 8: suggested solutions, they have been captured and in part through your work. And thank you to DAG

[1:09:34] Voice 8: for um for doing that if you want to have staff do this um extra work I think it's going to take

[1:09:41] Voice 8: more time another three months I'm going to

[1:09:44] Trustee Evans: say like Doug's already got his table and he said

[1:09:45] Trustee Evans: which column to pull out and then I've got my stuff just put it in one table we

[1:09:52] Voice 6: can we can do

[1:09:53] Voice 6: that for sure and I'm not I would never suggest that the LTC should do that my comment was or

[1:09:59] Voice 6: question was do you want staff to take a little more time I don't know how much time whether it's

[1:10:03] Voice 6: a week or two weeks or a month or whatever and get it in that format that you're talking about

[1:10:08] Voice 6: and then it goes to the apc or do you think there's sufficient capability of the apc to do

[1:10:16] Voice 6: its own filtering of the information that's already available now and then we get it to the apc

[1:10:21] Voice 6: immediately okay

[1:10:23] Trustee Evans: so i i think kind of talking around in circles on the same point i think it's

[1:10:26] Trustee Evans: relatively simple to take that one column of DAGs and then my two tables and put them together.

[1:10:34] Trustee Evans: There shouldn't take a month. That should take 15, 20 minutes.

[1:10:38] Voice 6: Okay. Just to be clear, I don't know. I haven't known the details, right? So I'm just saying

[1:10:42] Voice 6: time. It's going to, it will take some time. It could take a little short time or it could

[1:10:46] Voice 6: take a long time. You seem to be suggesting it's going to take a short time. So, okay, that's fine.

[1:10:51] Voice 6: It

[1:10:51] Voice 8: means another meeting to receive the information, then refer it. So whether

[1:10:55] Voice 8: whether that's a special meeting. So all of this does take time, resources. So it's whether you

[1:11:01] Voice 8: want to refer it in this meeting today with the materials as they exist, with the information that

[1:11:07] Voice 8: you've communicated to the public and the APC, look at column X of DAGs, da-da-da, and you can

[1:11:15] Voice 8: include that perhaps in your referral to the APC, give them some specific direction. But tasking

[1:11:23] Voice 8: staff to do this means we have another meeting before the referral that's all okay

[1:11:28] Trustee Evans: so i'm going

[1:11:28] Trustee Evans: to just uh get a little unorthodox here we've got a number of the apc members in the audience

[1:11:33] Trustee Evans: i'm just going to ask them if they're okay just getting it uh piecemeal or if they want it in a

[1:11:39] Trustee Evans: single table if they want it a little simpler or if they want us to take more time so i'm just

[1:11:43] Trustee Evans: going to ask i know that we've got some apc members in here i see three at least um do you

[1:11:49] Trustee Evans: you want this do you want to do you want to have the information as it's currently sitting on the

[1:11:54] Trustee Evans: website and you work your way through it or do you want to put in one table for clarity so

[1:12:00] Voice 5: my my view

[1:12:01] Voice 5: and it's just my view i haven't had a chance to discuss with other apc members but uh my view is

[1:12:06] that what is on the public record on the trust website should be available to the apc to review

[1:12:14] you it is and to filter and i don't need further filters of the record that's on the website i'm

[1:12:24] quite capable of reviewing everything that's there what i would say is that the staff have done

[1:12:31] a good job of summarizing minutes and that sort of thing it would have been really good if they

[1:12:38] had been able to summarize the 50 letters in terms of some some kind of coherent

[1:12:46] Voice 5: overview but

[1:12:47] Voice 5: quite frankly i'm capable of doing that myself as an apc member okay

[1:12:52] Voice 13: thank you um

[1:12:53] Trustee Evans: others christina

[1:12:55] Voice 13: there's four of us in the room okay that are members of the apc today and um i think as long

[1:13:00] Voice 13: as staff can make sure that we understand links on the islands trust website where we need to

[1:13:09] Voice 13: find the information, I will make that, I would agree with Paul, that just will make it a lot

[1:13:15] Voice 13: easier for us instead of us trying to hunt through there to figure it out.

[1:13:19] Voice 11: Where are you able to hear that? Online?

[1:13:22] Trustee Evans: So there seems general consensus by the APC members that they are quite happy,

[1:13:27] Trustee Evans: as long as the links are taking them to the correct information.

[1:13:32] Voice 8: Fabulous. Okay.

[1:13:33] Trustee Evans: Done.

[1:13:34] Voice 8: Awesome.

[1:13:35] Voice 11: Can I steal the limelight for a little bit here?

[1:13:39] Voice 11: please do um my feeling is that we are kind of going along in dumping the same task onto the

[1:13:50] Voice 11: apc that we have just gone through as a community and so i want to provide some clarity to that so

[1:13:57] Voice 11: i have sent you by email uh suggested questions for the apc because i don't want the apc to be

[1:14:03] Voice 11: told here's a bunch of material you go and figure it out and come back with something tell us what

[1:14:07] Voice 11: You know, that is too broad for me. And I don't think that's going to be an effective process, because, I mean, how would you even take care of a task like that? So I'll read it. And you all have copies, I think, that I sent you.

[1:14:22] Voice 11: what are your this is the question suggested question for the apc what are your assessments

[1:14:28] Voice 11: of the effectiveness of each of the potentially proposed actions in the table on page 26 25 26

[1:14:37] Voice 11: that's the table that's in the report and i'm assuming now that we're going to amend it as

[1:14:42] Voice 11: needed so that that's clear and the dark blue rose that's what's been highlighted as as for the

[1:14:50] Voice 11: the APC. We are interested in the pros and cons of each proposed action in relationship to the

[1:14:57] Voice 11: proposal's effectiveness in achieving the key goals of environmental protection and retaining

[1:15:04] Voice 11: a rural character of South Pender.

[1:15:07] Trustee Evans: I think the piece that you've missed there is also the,

[1:15:13] Trustee Evans: it's not just those two things, there's a third one, and the wording isn't coming to me.

[1:15:19] Voice 11: okay well you can add

[1:15:20] Trustee Evans: that later yeah

[1:15:20] Voice 11: um and the reason why like to me the task that we need to do

[1:15:27] Voice 11: now is we have all this wealth of input we have all kinds of ideas and perspectives we need to

[1:15:34] Voice 11: now put it all together and say what makes the most sense in order to solve the issues that

[1:15:39] Voice 11: we're trying to solve so we got to look at the issues that we're trying to solve which are you

[1:15:43] Voice 11: know environment and retaining character and another one maybe so how so if we're going to

[1:15:51] Voice 11: keep the bylaw the way it is right now what is the pro and con of that for the environment versus

[1:15:57] Voice 11: not keeping it so the pros and the cons list and this is something i've learned in business

[1:16:03] Voice 11: is that whenever you don't know what to do do a pros and cons list you just list it then it

[1:16:09] Voice 11: becomes very clear it clarifies for all of us what's got higher priority so if we do that and

[1:16:17] Voice 11: i built a little table here just to you know we're

[1:16:20] Voice 11: dog table i like tables um just as a suggestion

[1:16:24] Voice 11: for how it could look so we for instance if we're looking at the house size or the environment

[1:16:29] Voice 11: if we keep the house size of one two two the smaller version then what are the pros of that

[1:16:36] Voice 11: and what are the cons of that?

[1:16:38] Voice 11: And if we revert the house sizes back to 144,

[1:16:41] Voice 11: making them larger, what's the pros of that

[1:16:44] Voice 11: and what's the cons of that?

[1:16:45] Voice 11: And that's what I'm interested in from the APC.

[1:16:48] Voice 11: I want to see the thought going into sort of filtering

[1:16:52] Voice 11: through all the information we have

[1:16:55] Voice 11: with a perspective of reaching the best solution

[1:16:58] Voice 11: that fits the problems that we're trying to solve.

[1:17:01] Voice 11: Because otherwise we can't filter through

[1:17:03] Voice 11: like what's just an opinion,

[1:17:05] Voice 11: what's my preference but I don't really have anything else to back that with

[1:17:09] Voice 11: versus this is a hard science-based thing you know we this is how we learn

[1:17:15] Voice 11: if you this doesn't change you know this is the fact and it doesn't change this

[1:17:20] Voice 11: because of somebody's opinion we need to filter through that and I think this

[1:17:25] Voice 11: process which is my suggestion for how we can do it is going to achieve that so

[1:17:30] Voice 11: So that would be my suggestion for our direction to the APC that we give along with the table

[1:17:39] Voice 11: after we've amended it further.

[1:17:42] Voice 11: Can I go back to the table?

[1:17:45] Voice 11: Can

[1:17:45] Trustee Evans: you go back to that?

[1:17:46] Trustee Evans: I'm just going to, I think I've thought of, so there's two.

[1:17:49] Trustee Evans: So one of them is also like permitting diverse lifestyles, which is in our OCP.

[1:17:58] Trustee Evans: and the other one is um that uh aligns with the 20-year housing plan because we're going to have

[1:18:16] Trustee Evans: to um start working on that i think in the next year or two that the 20-year housing needs report

[1:18:22] Trustee Evans: that we have to each of the islands has to do housing

[1:18:25] Voice 8: needs assessment yes yeah i think it's

[1:18:29] Voice 8: 25 years, actually, I could be wrong.

[1:18:32] Trustee Evans: 20 or 25 years.

[1:18:33] Voice 8: Yeah, so yeah, a

[1:18:36] Voice 8: line of that updated housing needs assessment might just be best because

[1:18:40] Voice 8: they have to be done this year.

[1:18:41] Voice 8: Yeah, yeah.

[1:18:44] Voice 11: Anyway, I would like to have some feedback on this proposal in general and how we can

[1:18:49] Voice 11: tweak it if it's acceptable or useful.

[1:18:51] Trustee Evans: So I'm going to one thing that I'm going to say is keep keeping the house sizes where

[1:18:56] Trustee Evans: they are and reverting them back to where they were.

[1:18:58] Trustee Evans: those are your extreme examples those are not what we're asking the apc to consider

[1:19:03] Trustee Evans: rather what we're asking them to consider are the proposed solutions the solutions

[1:19:08] Trustee Evans: these are the these are the two problems we're asking for proposed solutions but these are

[1:19:13] Trustee Evans: examples on this just uh to show an example it's an

[1:19:17] Voice 11: oversimplified example that i put

[1:19:19] Voice 11: in here yeah

[1:19:19] Trustee Evans: yeah

[1:19:20] Voice 11: exactly not

[1:19:21] Trustee Evans: these are the two things we want you to look at right yeah

[1:19:24] Trustee Evans: just wanted to clarify

[1:19:25] Trustee Evans: fine okay

[1:19:26] Voice 11: carry on so yeah so uh any other feedback on it uh toby have you got some thoughts

[1:19:34] Voice 11: on it i think

[1:19:34] Voice 8: um i think being specific is definitely better and if it's the the wish of

[1:19:40] Voice 8: the trustees to find out certain information um putting that into your question and into the

[1:19:47] Voice 8: referral is absolutely the way to go so i'm totally supportive of the approach uh just note

[1:19:52] Voice 8: that you didn't send the your question to me i

[1:19:56] Trustee Evans: didn't i don't know that i've got it either i

[1:19:58] Trustee Evans: didn't i

[1:19:59] Voice 8: didn't see it so i'm just reading it for the first time now um you and i'm just checking if

[1:20:06] Voice 8: the minute taker probably doesn't have it either so i'm going to forward it to our minute taker

[1:20:12] Voice 8: and then any additional clarifications because this will probably

[1:20:18] Voice 8: end up as a resolution

[1:20:19] Voice 8: resolution. Will it, Kim? Do we need to put this as part of the resolution?

[1:20:26] Voice 2: Nope. I'm making notes here. So not part of the resolution. We do need a resolution to refer to

[1:20:34] Voice 2: the APC, but these finer details we don't need in the resolution.

[1:20:38] Voice 8: Great. So we can just agree on,

[1:20:39] Voice 8: you know, this is what goes into the referral. Can I

[1:20:45] Voice 11: break with form a little bit and ask

[1:20:47] Voice 11: the members of the APC that are here for their sort of initial response to this

[1:20:53] Voice 11: is this something that they can work with because I think that would be an

[1:20:57] Voice 11: important

[1:20:57] Voice 8: go for it yeah it's good feet good time for feedback mm-hmm

[1:21:00] Voice 11: do you

[1:21:03] Voice 11: want to make any comments well I

[1:21:06] Voice 5: guess without seeing it it's hard I know you

[1:21:09] Voice 5: much

[1:21:09] Voice 11: reliable feedback. I

[1:21:14] Voice 5: guess, for my part, reviewing what you refer to us on the basis

[1:21:19] Voice 5: of what's on the public record is my understanding of terms of reference of the APC. So I guess

[1:21:27] following the terms of reference of the APC is my

[1:21:30] Voice 5: sort of default position is on it.

[1:21:33] Voice 7: I

[1:21:36] Voice 13: think we can always remember that the APC can ask for clarity and information in addition to what they want in order to work with the provider. That's important, very important.

[1:21:50] Voice 11: Actually, what I added in here is that the APC should also be free to comment on any changes related to 122 and 144 bylaws.

[1:21:58] Voice 11: So you should be free, not restrained.

[1:22:02] Voice 11: Go up.

[1:22:04] Voice 11: 114.

[1:22:05] Voice 11: 114.

[1:22:05] Voice 11: We're not there for you.

[1:22:07] Voice 11: Nice try.

[1:22:08] Trustee Evans: Skip to the future.

[1:22:11] Trustee Evans: So I had another question.

[1:22:13] Trustee Evans: I know in the APC terms of reference, if I understand this correctly, and I haven't refreshed

[1:22:19] Trustee Evans: my memory, so I'm going off memory, so pardon me, that unless we specify that they are permitted

[1:22:27] Trustee Evans: to have further input from community they cannot right is that correct um so if there's further

[1:22:37] Trustee Evans: information that's coming from the community we have to include that in our resolution or our

[1:22:43] Trustee Evans: motion on how they're they're permitted to sort of work yeah

[1:22:52] Voice 2: so i mean community members can attend

[1:22:54] Voice 2: these APC meetings but the APC can't go out and further consult on the LTC's behalf without the

[1:23:01] Voice 2: LTC's permission if you will. Yeah. But any

[1:23:05] Voice 2: type of correspondence that the LTC is receiving in

[1:23:08] Voice 2: regards to this project it'll still be posted to the website so the APC can keep an eye on

[1:23:15] Voice 2: incoming correspondence if that helps.

[1:23:18] Trustee Evans: Right so that's kind of that's kind of my question and I

[1:23:20] Trustee Evans: I think my question, again, going to the members of the APC that are sitting here, is that

[1:23:27] Trustee Evans: something that you would want to have or not have?

[1:23:32] Voice 5: So just on the terms of reference, just a clarification, Kim is quite right, the APC

[1:23:37] does not seek further public consultation, but the terms of reference do say that a member

[1:23:47] member of the APC can request somebody present at the meeting to speak further on a particular

[1:23:53] issue before the APC. So if we've got somebody who has, I'm just going to give an example. Robert

[1:24:00] Dill provided a chart that provides detailed data information about house size. And if he attended

[1:24:09] a meeting, then it's open to the APC to

[1:24:12] Voice 5: hear any further clarification of that information that's

[1:24:15] Voice 5: on the record. So there is an opportunity for the APC in the terms of reference to

[1:24:21] Voice 5: hear further information, but not to go out and seek public consultation, as Kim says.

[1:24:27] Trustee Evans: Yeah, so that was my question, was whether or not the APC wanted to have the ability for public

[1:24:32] Trustee Evans: consultation or not. Because when we make this resolution, and this is only to the APC member,

[1:24:38] Trustee Evans: because this is not to anybody else. So if they want to have that ability, then we have to put

[1:24:44] Trustee Evans: that in this motion if they don't then we don't you're not part of the apc just

[1:24:50] Voice 13: it's just it's

[1:24:51] Voice 13: just the legal point of what we said in terms of like i

[1:24:54] Trustee Evans: know i got that

[1:24:55] Voice 13: i'll

[1:24:57] Trustee Evans: have staff i'm

[1:24:59] Trustee Evans: specifically only asking apc members and staff can can do other clarifying i

[1:25:05] Voice 11: personally don't feel

[1:25:07] Voice 11: that uh more public meetings perfect

[1:25:10] Voice 9: nothing perfect

[1:25:12] Trustee Evans: thank you that's that's all i wanted

[1:25:14] Trustee Evans: to hear. I

[1:25:14] Voice 9: don't agree. I don't think that's where the APC meetings could become

[1:25:22] Voice 9: controversial again. More and more efforts. I just would be, oh my goodness,

[1:25:34] Voice 9: here

[1:25:34] Trustee Evans: we go again. No, no, it's all good. I just want to, because if we make this resolution and

[1:25:40] Trustee Evans: we don't account for it, it's, I just wanted to make sure we're all okay, so then the resolution's

[1:25:46] Trustee Evans: fine

[1:25:46] Voice 13: um but to paul's point you know if there's somebody there and they have some information

[1:25:54] Voice 13: and you're willing to accept that it will be our decision whether or not we accept it on the spot

[1:26:00] Voice 13: or whether

[1:26:00] Voice 13: we ask it to vote truly ltc through

[1:26:04] Voice 13: the ltc or into into padre's point we don't need to

[1:26:09] Voice 13: turn and you can see me being into another

[1:26:12] Voice 14: community perfect

[1:26:14] Voice 5: the terms of reference are

[1:26:16] Voice 5: very specific so long as we follow the terms of reference there's no problem

[1:26:22] Trustee Evans: yeah because this

[1:26:24] Trustee Evans: is my first time going through like working with this particular setup that's why i'm specifically

[1:26:30] Trustee Evans: asking you guys your questions specifically to you for your comfort level to

[1:26:35] Voice 9: make sure that we

[1:26:36] Voice 9: I'm new to the APC. This is a learning curve for me, so I can't answer some of your questions.

[1:26:43] Trustee Evans: No worries. Sounds good. Okay, so general consent is we're happy with not. Perfect. That's all I was

[1:26:49] Trustee Evans: curious about.

[1:26:51] Voice 11: Can I go back to the table? I've got a few questions on that. Sure.

[1:26:59] Voice 11: The retain, remove, amend, and undecided columns.

[1:27:07] Voice 11: I'm not sure if I quite understand, like, for instance, undecided by whom, or retain, decided to retain, like, who, what, like, I thought we were undecided about everything, right?

[1:27:21] Voice 11: So why, how could we put X on retain on the first one, for instance?

[1:27:25] Voice 11: Oh,

[1:27:26] Voice 8: this is staff's recommendation, though, right?

[1:27:28] Voice 8: Right. So, yeah, maybe Kim, you could speak to this.

[1:27:33] Voice 2: Yeah, again, this is just a way to, it was an analytical way to summarize some of the comments received.

[1:27:41] Voice 2: So it was just, instead of having a verbal description, it was just, I thought I put the information in a chart.

[1:27:49] Voice 2: This isn't written in stone. This is just something to use as a tool to discuss.

[1:27:53] Voice 2: us um and if you disagree with some of these that's why i thought it'd be a perfect way to

[1:27:59] Voice 2: discuss these um amendments so it's just a summary nothing written in stone it's what

[1:28:05] Voice 2: staff have heard to date but if you if the ltc feels like they've heard something different

[1:28:09] Voice 2: please this is the time we can change it together and i can make those notes and make sure those

[1:28:14] Voice 2: are included to the apc yeah

[1:28:16] Voice 11: so so it's kind of a sense of consensus on some items like when you

[1:28:22] Trustee Evans: when

[1:28:22] Voice 11: you have selected retain or remove for instance yeah

[1:28:26] Voice 11: okay so

[1:28:27] Trustee Evans: just like as we've been

[1:28:28] Trustee Evans: having all of our meetings and our community information meetings and our workshops and

[1:28:32] Trustee Evans: everything else um yeah this is this is sort of like the feel of the room and the feel of the

[1:28:38] Trustee Evans: letters that's

[1:28:38] Voice 11: right okay uh i'm just going to go down i have a few questions here so on 2.8

[1:28:43] Voice 11: shipping containers i'm

[1:28:45] Trustee Evans: reading over your shoulder because i can't work oh

[1:28:47] Voice 11: that's fine no it's

[1:28:48] Trustee Evans: the

[1:28:48] Voice 11: last part of the sentence there in the comments is so they are the same as the lot

[1:28:54] Voice 11: sizes displayed the maximum floor area regulations yes i

[1:28:59] Voice 11: don't think i understand that

[1:29:00] Trustee Evans: so um you know

[1:29:01] Trustee Evans: how we've got the the house size is broken up into less than an acre one to two acres right

[1:29:07] Trustee Evans: the shipping containers is broken up differently it has different lot sizes so that should actually

[1:29:14] Trustee Evans: actually match the same as our house sizes.

[1:29:16] Trustee Evans: So remember in the last time they were going to change

[1:29:19] Trustee Evans: our house size lot definitions to match Northpanda.

[1:29:23] Trustee Evans: They did that with the shipping containers.

[1:29:25] Trustee Evans: One got turned back and the other didn't.

[1:29:27] Voice 11: Okay, great.

[1:29:29] Voice 11: Yeah, I just didn't understand it.

[1:29:30] Voice 11: So thank you.

[1:29:33] Voice 11: 2.10, the rural residential zones,

[1:29:40] Voice 11: more restrictive maximum floor area and total floor area.

[1:29:44] Voice 11: And further comments and recommendations

[1:29:45] Voice 11: from the APC required, but I'm struggling to see what could the recommendations be.

[1:29:51] Voice 11: What are the options or types of recommendations that the APC could come back with from that?

[1:30:00] Trustee Evans: That's being counted

[1:30:01] Trustee Evans: on the community.

[1:30:02] Voice 2: Yeah, that wasn't intended to be included in this chart.

[1:30:06] Voice 2: Just a very brief summary.

[1:30:10] Trustee Evans: Sorry?

[1:30:10] Trustee Evans: So that summary that we were just talking about, the summary of your comments from your workshops, my workshops from these meetings, from the letters, that summary.

[1:30:18] Voice 11: Oh, I see.

[1:30:19] Voice 11: So that's what maybe.

[1:30:20] Voice 11: Okay.

[1:30:21] Voice 11: That's that.

[1:30:22] Voice 11: Good.

[1:30:23] Voice 11: Forgive my dense understanding here.

[1:30:29] Voice 11: and then 2.16 and 17 adding permitted accessory agriculture tourism accommodation use and adding

[1:30:37] Voice 11: farm retail sales like what are we talking about adding adding to what those

[1:30:42] Trustee Evans: those were at those

[1:30:43] Trustee Evans: were items that were added under bylaw 122 those were new sections that were added

[1:30:47] Voice 7: we

[1:30:49] Trustee Evans: had this discussion at the last community information meeting where we talked about the ALR

[1:30:53] Trustee Evans: having their own sets of regulations which were a lot of them were copied and pasted into there

[1:30:59] Trustee Evans: that so when the ALR changes we're going to have to keep up with the ALR in order to keep mirroring

[1:31:04] Trustee Evans: that or else we're going to fall behind so they're going to have to have somebody dedicated

[1:31:07] Trustee Evans: keeping on track with that so the suggestion there was to take out the items that are already

[1:31:13] Trustee Evans: covered by the ALR and just leave the section so the piece I think with the agritourism was how

[1:31:18] Trustee Evans: there was a maximum number of bedrooms permitted that was different to the ALR so that was a new

[1:31:24] Trustee Evans: piece that was added and then the farm retail sales as an as an accessory that was a new item

[1:31:31] Trustee Evans: that was added to that section too under bylaw 121 122 so she just hasn't specified she just

[1:31:39] Trustee Evans: hasn't specified the exact number of the paragraph in bylaw 122 where that change was made but it's

[1:31:48] Trustee Evans: just implied here does that make sense except

[1:31:55] Voice 11: you said that we because we don't want to duplicate

[1:32:00] Voice 11: we may want to not duplicate lc

[1:32:03] Trustee Evans: but

[1:32:04] Voice 11: here we are yes and for what reason because

[1:32:08] Trustee Evans: that's what was

[1:32:08] Trustee Evans: done in bylaw 122 so we're looking that that is not a good that's not good um that's not good

[1:32:14] Trustee Evans: practice so the recommendation at the last community information meeting was that perhaps

[1:32:20] Trustee Evans: we don't copy it and put it into our bylaws because then we're going to have to have a

[1:32:26] Trustee Evans: staff member continuously reviewing the ALR changes and then we're going to have to go

[1:32:30] Trustee Evans: through a process every time to update ours to match theirs which doesn't make sense at all when

[1:32:35] Trustee Evans: the ALR is already doing it we don't have to do it when they're doing it so

[1:32:39] Voice 11: why is that ticked

[1:32:41] Voice 11: off as retained then because

[1:32:43] Trustee Evans: one piece will be retained which is the change which is five

[1:32:46] Trustee Evans: bedrooms instead of ten so we've got we've got an additional restriction

[1:32:52] Trustee Evans: everything else it was being recommended that it be removed that's why two things

[1:32:58] Trustee Evans: have been checked off here okay

[1:33:01] Voice 11: yeah those are all my comments or questions

[1:33:06] Voice 11: on the table yeah and so how do we maybe can you summarize Kim what you are going

[1:33:14] Voice 11: to add in order to sort of incorporate some of the ideas of solutions into

[1:33:20] Voice 11: to this table I

[1:33:22] Trustee Evans: think it's just the links to the yeah I was through

[1:33:26] Voice 2: the chair if I may um I wasn't

[1:33:29] Voice 2: going to add those to this table but it sounds like uh both you and trustee Evans would like

[1:33:35] Voice 2: me to pull from your chart and also trustee Evans and I will put that together and send it to the

[1:33:41] Voice 2: LTC just to make I make sure I have that correct and I'll include that as an attachment to the APC

[1:33:47] Voice 2: as well. But I wasn't... I

[1:33:50] Trustee Evans: was just going to interrupt. The APC agreed that as long as you

[1:33:52] Trustee Evans: give the correct links to the latest versions, that's all that's required. You don't need to do

[1:33:57] Trustee Evans: that.

[1:33:59] Voice 2: And again, this is just a summary of what we have heard to date. It's not to provide any

[1:34:05] Voice 2: further, more detailed recommendations. Yeah. Those will come also later in the process when

[1:34:15] Voice 2: When staff start to bring in everything from the correspondence, the APC recommendations, the discussions we've been having at meetings, community information meetings, regular and workshops.

[1:34:27] Voice 2: The fall will be when I do quite an extensive staff report and really start discussing each issue and the exact options on a way to achieve this.

[1:34:40] Voice 2: So we're still in the information gathering stage.

[1:34:42] Voice 2: It's still figuring out what the issues are and possible solutions.

[1:34:47] Voice 2: Yeah.

[1:34:49] Voice 2: And what I'd like to also suggest, if I may, is what I could do is put the APC referral package together and then send that initially to the LTC to take a look at and provide any recommendations before it's sent out.

[1:35:05] Voice 2: because I want to make sure that we're all on the same page that I'm sending out the doc all the

[1:35:11] Voice 2: documents and asking the correct questions so I'm very happy to put that together and then send it

[1:35:16] Voice 2: to the LTC for comments first and then we work together to make sure that it's including

[1:35:23] Voice 2: everything and asking the correct questions right

[1:35:27] Voice 8: would that not require another meeting to discuss

[1:35:31] Voice 8: us and amend or can we do that by rwm kim if

[1:35:36] Voice 2: it's just um if we need consensus on anything let's say

[1:35:40] Voice 2: if one trustee has a different idea from the other then yes we would need to bring that back to a

[1:35:46] Voice 2: meeting but if we have the same consensus i think it's very just smaller technical

[1:35:53] Voice 2: decision making but we could bring it back to a meeting if necessary it's almost like what are we

[1:36:00] Voice 2: i

[1:36:00] Trustee Evans: think it's good practice um to make sure that we're on the same page and like we said if it's

[1:36:07] Trustee Evans: just an rwm that's brief if needed it's

[1:36:12] Voice 8: it's to consider matters that are urgent though there

[1:36:15] Voice 8: there are specific requirements for an rwm and i i don't really think this qualifies this is

[1:36:21] Voice 8: regular business um i'm really not in favor of having another special meeting it's just um

[1:36:28] Voice 8: um the the overhead of you know even just setting them up and giving notice and even if it's

[1:36:34] Voice 8: electronic it's there's a lot of process so um kim is this something we could just do by email

[1:36:42] Voice 8: everyone has heard the process we have discussed what's going into the package um you're just doing

[1:36:51] Voice 8: sort of a final check yes this

[1:36:52] Voice 2: is a final check it's

[1:36:54] Voice 8: okay pretty

[1:36:55] Voice 2: minor it's almost like sending

[1:36:56] Voice 2: sending an email to the LTC deciding on, you know, where we want to hold a meeting, if

[1:37:00] Voice 2: you know, what dates and so forth.

[1:37:02] Voice 2: It's very similar to this email, because really, it's

[1:37:05] Voice 2: not leading to any major decision

[1:37:08] Voice 2: making for the project.

[1:37:10] Voice 8: Yes, as long as we're agreeing to actually send a referral, what's in the referral package,

[1:37:14] Voice 8: we're just sort of checking through that.

[1:37:16] Voice 2: And if that does start to snowball for some reason, then we would put a pause on the

[1:37:20] Voice 2: conversation.

[1:37:21] Voice 2: And then we would go to an electronic meeting if necessary.

[1:37:24] Voice 2: But I don't think we'll need to do that.

[1:37:26] Voice 8: Thanks for clarifying. That's great. Okay. Is everyone happy with that?

[1:37:30] Voice 8: Yeah.

[1:37:31] Voice 8: Excellent. Nods all around. So any more comments on the table? Questions on what will be in the referral package?

[1:37:46] Voice 8: Anything else?

[1:37:47] Voice 13: And

[1:37:50] Voice 8: what are we anticipating for timing to get this back? Of course, the APC will convene itself at their convenience.

[1:37:57] Voice 8: so we're thinking could we anticipate maybe having this and analysis back for a September meeting

[1:38:06] Voice 8: Kim yes

[1:38:08] Voice 2: that's the intention okay I'd imagine that we I could do a quick turnaround to pull

[1:38:13] Voice 2: all this information to send it to the LTC for a quick review and then we would send it out

[1:38:18] Voice 2: if not I would imagine definitely by late May and that would give three months for the APC

[1:38:24] Voice 2: to hold meetings and if they feel like they need more meetings then we can bring back that

[1:38:30] Voice 2: information at the september ltc meeting great okay

[1:38:34] Voice 8: is there any more uh discussion or questions

[1:38:41] Voice 8: or is anyone ready to move a recommended or an alternative motion there

[1:38:48] Voice 8: where

[1:38:50] Trustee Evans: is

[1:38:53] Voice 11: there a motion yeah

[1:38:54] Trustee Evans: there's a motion right at the very beginning of

[1:38:56] Trustee Evans: page 19 i think it is yeah

[1:38:59] Voice 8: it's called recommendation number one and then there's

[1:39:03] Voice 8: alternatives on the page 23 yeah

[1:39:07] Trustee Evans: so i move that south pender island local trust committee request

[1:39:11] Trustee Evans: staff to send a referral to south pender advisory planning commission regarding the minor lub

[1:39:16] Trustee Evans: amendment project to evaluate potential land use bylaw amendments and to provide comments and

[1:39:22] Trustee Evans: recommendations specifically related to setback and natural boundary of the sea maximum floor

[1:39:27] Trustee Evans: area for dwellings and setbacks to the interior lot line for dwellings and cottages um my question

[1:39:34] Trustee Evans: is we've raised a couple of items about including uh garage and whatnot in here as well do we need

[1:39:40] Trustee Evans: to add that in you

[1:39:42] Voice 2: could add and other technical amendments or i'm just finding a way

[1:39:50] Voice 2: and and

[1:39:51] Voice 2: and as discussed at the may 10th ltc meeting they will be included i want to assure

[1:40:00] Voice 2: you that um i just don't

[1:40:04] Trustee Evans: want to have them bound that they can't discuss garages

[1:40:06] Voice 2: that's right um

[1:40:08] Trustee Evans: what

[1:40:09] Voice 2: we could do is strike the word specifically just so it

[1:40:14] Voice 2: says comment recommendations related

[1:40:15] Voice 2: related to and I'll make sure that those other comments are also included okay

[1:40:20] Trustee Evans: that'll give us

[1:40:22] Voice 2: a little bit more wiggle room perfect good

[1:40:27] Voice 8: so moved uh just ask the minute taker she's captured

[1:40:31] Voice 8: all that um okay I

[1:40:34] Voice 11: have okay

[1:40:35] Voice 8: and do I have a seconder I'll second that

[1:40:38] Voice 8: seconded by trustee

[1:40:40] Voice 8: folk any further discussion okay all those

[1:40:46] Voice 8: in favor that is carried excellent work and uh thank

[1:40:53] Voice 8: you trustees and thank you kim for being so flexible and willing to uh keep checking in with

[1:41:00] Voice 8: um with us on the process and that's great okay all

[1:41:11] Voice 13: right you need papers there we are

[1:41:21] Voice 8: um all righty then so we're moving on uh it's just 12 12 we've got a few short reports so um

[1:41:29] Voice 8: can i suggest maybe a five minute bio break uh just to allow everybody to

[1:41:36] Voice 8: take a stretch if we need and then we can move into the rest of the agenda um

[1:41:41] Voice 8: probably finish by 1245. Does that sound okay? Do you want to take a break or do you just want

[1:41:49] Voice 8: to keep going? Does anybody need to take a break?

[1:41:52] Trustee Evans: Yes, we'll take a break.

[1:41:53] Voice 8: Okay. So we'll recess for

[1:41:55] Voice 8: five minutes. Let's come back at 1220. So we'll recess for eight minutes. Okay.

[1:42:05] Voice 14: I

[1:42:06] Voice 12: have an iron bladder.

[1:42:14] Voice 13: actually

[1:42:15] Voice 12: a little

[1:42:16] Voice 14: 2.30

[1:42:17] Voice 12: get my back to the

[1:42:20] Voice 12: exercise group

[1:42:22] Voice 12: this morning

[1:42:25] Voice 12: one day

[1:42:26] Voice 13: I'll get back to that

[1:42:28] Voice 12: I don't

[1:42:29] Voice 14: think

[1:42:30] Voice 13: that

[1:42:30] Voice 14: we have to go

[1:42:32] Voice 14: home

[1:42:33] Voice 13: I don't think

[1:42:36] Voice 13: I can do everything

[1:42:39] Voice 13: you can't do everything

[1:42:41] Voice 13: No,

[1:42:42] Voice 12: because I'm definitely learning about it, but I don't have enough time for it.

[1:43:13] Voice 13: all of that

[1:43:16] Voice 13: that works down they've got these rooms

[1:43:19] Voice 13: so yeah

[1:43:25] Trustee Evans: by the end of this week

[1:43:27] Voice 14: once

[1:43:28] Trustee Evans: all the action is done

[1:43:29] Voice 13: marty's going to start

[1:43:30] Voice 12: and

[1:43:30] Voice 13: then

[1:43:33] Voice 12: i'll get that silence

[1:43:37] Voice 12: and i'll follow you down

[1:43:47] Voice 14: did you guys get cookies i

[1:51:17] Voice 8: can't hear you you're muted there we are

[1:51:27] Voice 9: now yeah there

[1:51:29] Voice 14: you go did

[1:51:30] Voice 8: you did you get cookies we got cookies we always get cookies

[1:51:37] Voice 14: kim

[1:51:37] Voice 8: brought some cookies into the office i didn't miss out but i'm missing i'm missing out

[1:51:44] Voice 8: all right cool so let's uh call the meeting back to order

[1:51:53] Voice 12: just closing the door

[1:52:02] Voice 14: so

[1:52:02] Trustee Evans: we're back to future projects report is that where we're at awesome

[1:52:07] Trustee Evans: so

[1:52:08] Voice 13: we're

[1:52:10] Voice 8: in um section 15 of our agenda reports we've got an active projects and future projects

[1:52:17] Voice 8: report these pretty much stay static unless trustees decide to make any changes

[1:52:23] Voice 8: and um the trustee and local expense report just to note we may see changes to the budget

[1:52:34] Voice 8: going forward i believe the director of administrative services might have explained

[1:52:41] Voice 8: this a couple of times but because we budgeted for the meeting administrative

[1:52:46] Voice 8: administrative meeting administrative position uh which now is filled but wasn't filled for

[1:52:53] Voice 8: almost nine months um the budgets that had been drafted for previous fiscal um were all out of

[1:53:02] Voice 8: whack across all the ltcs um because the cost for the local trust committee um to have a minute

[1:53:12] Voice 8: taker um would have come from operations so it's just a matter of like where the money is coming

[1:53:18] Voice 8: from still have to have a minute taker um but it's listed as a local trust committee expense so

[1:53:26] Voice 8: that's why everything's been out of whack with the budget versus expenses um great so moving into

[1:53:33] Voice 8: first nations report i just lost my agenda where'd it go so

[1:53:38] Trustee Evans: i did have a question about this maybe to

[1:53:40] Trustee Evans: staff as well i mean you put on some of it but like the budget for our ltc meeting expenses was

[1:53:46] Trustee Evans: like 630 but on average we're spending just a little over 3 000 per meeting so i mean that's

[1:53:54] Trustee Evans: like a 2400 increase per

[1:53:59] Voice 8: meeting sorry six three thousand per meeting yeah

[1:54:03] Trustee Evans: it says uh the so the

[1:54:05] Trustee Evans: The LTC meeting expenses are $627, and this is for the month ending March 2024.

[1:54:12] Trustee Evans: Spent is $3,010, so that's a $2,400.

[1:54:18] Trustee Evans: I'm just wondering.

[1:54:20] Voice 14: Sorry.

[1:54:24] Voice 13: So

[1:54:25] Voice 6: that's the cumulative expense for the whole fiscal year.

[1:54:29] Voice 6: So March 31st is the end of the fiscal year.

[1:54:31] Voice 6: so that's your annual budget and annual expenditure for all meetings um for fiscal

[1:54:40] Voice 6: year that just ended

[1:54:41] Voice 14: okay

[1:54:44] Voice 6: and like the chair explained i think what happened what the uh

[1:54:48] Voice 6: julia director of finance was assuming was that the um um the meeting coordinator position would

[1:54:56] Voice 6: be in place last year because it was funded um but because the hiring was delayed um we continued to

[1:55:03] Voice 6: use contract minute takers and so the contract minute taker expenses come out of the ltc budget

[1:55:12] Voice 6: whereas with the change um the cost is going to be come out of um um yeah operations salaries yeah

[1:55:22] Voice 6: up yeah okay

[1:55:24] Trustee Evans: it's like the last few they all seem to be the same numbers so it's just i i just

[1:55:32] Trustee Evans: thought it was a monthly not yearly spend or year to date like if it's here it's your today

[1:55:37] Voice 7: can

[1:55:38] Trustee Evans: we say then on here you to be because it always looks to me like it's a monthly expense

[1:55:42] Trustee Evans: so i know that's kind of silly uh for me to ask that but the numbers always seem the same like

[1:55:49] Trustee Evans: No,

[1:55:49] Voice 8: I've asked this question as well, Christina. It's often because finance hasn't, they're three months behind, they don't get, say, chair expenses and all of that, you know, in the month, and then it's recorded and reconciled. So it's often three months behind. So depends on when your LTC meeting is happening, you might see almost a six month delay, just on the timing.

[1:56:14] Voice 8: mean um but this should be accurate to the end of the year now so this is actually our budget for

[1:56:20] Voice 8: the and our expenses for the full year for last

[1:56:23] Voice 15: year yeah

[1:56:24] Voice 8: okay thanks okay so now we any questions

[1:56:33] Voice 8: on adopted policies to any resolutions that's attached for information uh local trust committee

[1:56:38] Voice 8: web page never seem to have anything on that so i'm not sure why that's there's a report

[1:56:43] Voice 8: but exciting um 15.6 our reconciliation first nation relationship building um like to invite

[1:56:51] Voice 8: uh paul petrie or monica to

[1:56:54] Trustee Evans: one second you're going through this really quickly okay um i wanted

[1:56:59] Trustee Evans: to ask about the standing resolution reconciliation report um so where we've got all of these things

[1:57:06] Trustee Evans: that we're supposed to be doing on a regular basis um where are we because we're now a year

[1:57:12] Trustee Evans: and a half into our term uh we it says annually write a letter to first nations we did that

[1:57:18] Trustee Evans: at the beginning of this year uh we've invited elders um are we doing any work with first

[1:57:26] Trustee Evans: nations on any initiatives or like i just want to just touch on this a little bit as well before we

[1:57:32] Trustee Evans: head into the next section let's make sure that we're actually staying on top because the other

[1:57:38] Trustee Evans: item that we've had in here was making sure that our minutes are released, trying to get them done

[1:57:44] Trustee Evans: within 14 days of our meetings, and that seems to have lapsed again. So I just want to make sure that

[1:57:49] Trustee Evans: we are staying on top of our standing resolutions. I

[1:57:54] Voice 8: think staff make their best effort. There is

[1:57:59] Voice 8: ongoing government-to-government dialogue with First Nations, for instance, with the Policy

[1:58:05] Voice 8: Amendment Project. I know they've been reaching out continually. We don't always hear about

[1:58:12] Voice 8: these staff-to-staff conversations, but what I have heard in the North Office, and this may be

[1:58:21] Voice 8: something to consider for the South Office if they have capacity, is a First Nations

[1:58:27] Voice 8: sort of a report out, and actually a formal report. So, for instance, on the Gabriola Agenda,

[1:58:35] Voice 8: we have two sections we've got um earlier uh an opportunity for a first nation in our trust area

[1:58:45] Voice 8: to provide a report if they wish to of sort of their activities and what what they have been up

[1:58:53] Voice 8: to so there's a section reserved in our agenda for that and then there's a second section just like

[1:58:58] Voice 8: Like this report section here, actually 15.6 is what this actually refers to, the Reconciliation First Nation Relationship Building Report.

[1:59:08] Voice 8: So as the islands trust, our report on how is that relationship going, what activities are we undertaking?

[1:59:16] Voice 8: and just anecdotally i'll share that the north office is going to be producing a bit of a report

[1:59:23] Voice 8: because they have been having quite a few conversations with um first nations in the

[1:59:28] Voice 8: north uh trust areas um it just has been sort of getting that together it hasn't i don't think

[1:59:35] Voice 8: it's been a big uh i don't i think they just haven't been able to do that until now and there's

[1:59:42] Voice 8: some stuff that so typically these meetings are not recorded they're not live streamed when we're

[1:59:49] Voice 8: having you know government to nation dialogue on either processes or specific projects or

[1:59:54] Voice 8: applications um there is a privilege reserved for

[2:00:00] Voice 8: um first nations to have those um not be part of a public agenda so staff would be very um they'd

[2:00:10] Voice 8: share probably broad summaries of you know we've had dialogue with this nation on sort of these

[2:00:16] Voice 8: general topics but they might not get into the nitty-gritty so it would be great if we could

[2:00:22] Voice 8: have that from the islands trust for the south um for the southern gulf islands i don't know what

[2:00:30] Voice 8: the capacity of staff is to do that but i think as our new senior indigenous relations advisor

[2:00:37] Voice 8: um becomes more active and sort of takes on his role we may see some some changes there so i'm

[2:00:45] Voice 8: hopeful that uh we'll see more of the sharing out happening because i know there is things happening

[2:00:51] Voice 8: but like i said the south pender or sadeas community has been very active with the

[2:00:57] Voice 8: leadership board and that's why i'd asked paul petrie who's um the picture is very connected to

[2:01:03] Voice 8: the there's initiatives to share on a community level what is happening so that we have that

[2:01:08] Voice 8: information so um that's why i'd asked him to share item 12.6 and prepare a bit of a

[2:01:14] Voice 8: reconciliation report from a community perspective before

[2:01:18] Voice 11: we go off of this uh there's something

[2:01:22] Voice 11: we got an email a while back i think it was maybe almost a month ago that south pender was

[2:01:28] Voice 11: responsible for enforcement of boat speeds through the canal yeah and we sent a notice or the staff

[2:01:37] Voice 11: sent a notice on our behalf saying that we acknowledge that we are the authority and i

[2:01:43] Voice 11: thought since we're talking about that I mean First Nations land is on the one

[2:01:50] Voice 11: side of the canal they're not on the north ender side right but I mean it's

[2:01:56] Voice 11: it's an issue that relates to residents along the canal but also landowners like

[2:02:02] Voice 11: the First Nations there I don't

[2:02:04] Voice 11: know if this is the place to bring it up but I

[2:02:06] Voice 11: wanted to get in clarity on that like are we going to get a speedboat so I can

[2:02:11] Voice 11: go out there and enforce it i'm

[2:02:18] Trustee Evans: not um i think it's just like whether or not we're going to put

[2:02:20] Trustee Evans: up a sign we're responsible for that i think i don't know so anyway we

[2:02:26] Trustee Evans: should we should we should

[2:02:27] Voice 11: maybe we should put it on the agenda for the next meeting is that we need to see what what

[2:02:31] Voice 15: are our responsibilities there actually um

[2:02:35] Voice 8: do you do you happen to have an answer to that because

[2:02:38] Voice 8: Because I think we did reply that we are the local authority.

[2:02:41] Voice 8: We sort of had this conversation by email.

[2:02:44] Voice 8: But do we need to take any further action?

[2:02:48] Voice 8: Is it just sort of a point of contact for DFO?

[2:02:53] Voice 8: I noticed Kim's not online.

[2:02:54] Voice 8: So maybe we can wait a bit until she's.

[2:02:56] Voice 8: There's Robert.

[2:02:58] Voice 8: Hello, Robert.

[2:02:59] Voice 6: Hello.

[2:03:00] Voice 6: So about the about the canal speed.

[2:03:04] Voice 6: Yes.

[2:03:04] Voice 6: Yes. So quite a few years ago, there was an initiative to put up signage.

[2:03:09] Voice 6: And so that fell to the local trust committee of the day to arrange that signage.

[2:03:16] Voice 6: And sort of through that process, I think, is how the local trust committee was identified by DFO.

[2:03:25] Voice 6: So if you want to discuss it further at the next LTC meeting, I want to pull

[2:03:31] Trustee Evans: up

[2:03:32] Voice 6: some more information from the past.

[2:03:35] Voice 6: yeah definitely um

[2:03:36] Trustee Evans: okay and i was going to ask um chair elliott before we go to 15.6 can we ask

[2:03:43] Trustee Evans: staff just to fill us in on the local trust committee web page just so that everyone is

[2:03:48] Trustee Evans: aware of where it is what it is and why it is sure

[2:03:53] Voice 8: um robert i'll turn to you a local

[2:03:57] Voice 8: trust committee web page do we have any updates or items of interest to cover from that

[2:04:05] Voice 8: what

[2:04:06] Trustee Evans: it is where it is and why it is

[2:04:08] Voice 6: so what it is it's the islands trust web page um it's

[2:04:13] Voice 6: structured in such a way or tempted to be structured in such a way that there are different

[2:04:19] Voice 6: sections for each local trust committee reflecting the the structure of the islands trust and within

[2:04:25] Voice 6: those individual local trust committee sections of the web page there's information like bylaws

[2:04:32] Voice 6: so that's sort of one of the high-profile links is the bylaws because that's one of the top reasons

[2:04:41] Voice 6: people seem to come to the website historically or generally over time is to look up the zoning

[2:04:48] Voice 6: on their property essentially or a property if they're interested in there's also the current

[2:04:54] Voice 6: projects are there's a section for projects on the web page and things like staff reports and

[2:05:03] Voice 6: correspondence are posted there there's a section for current applications where major ongoing

[2:05:09] Voice 6: applications are posted so in other words something that's not just in one agenda for a decision by

[2:05:15] Voice 6: the local trust committee self-pender typically that section will be will be blank and then

[2:05:24] Voice 6: And there's some other links, bylaw enforcement and so on, on the individual local trust committee webpages.

[2:05:29] Voice 6: There's a trustee corner, which is just mentioned earlier, where trustees can post sort of their individual information, newsletters and so on to the web page.

[2:05:40] Voice 6: And what's coming to the web page shortly is a portal for applications to submit applications electronically.

[2:05:49] Voice 6: electronically and to along with that will be the ability to pay for applications electronically as

[2:05:54] Voice 6: well and

[2:05:56] Trustee Evans: that's the city view that's the city view yes yeah and the only reason i'm asking that is

[2:06:01] Trustee Evans: because i know we've got like new residents and people that might be joining online as well yeah

[2:06:06] right

[2:06:07] Voice 6: it's also a subscriber section where you can sign up to get email notifications and that's

[2:06:12] Voice 6: the recommended way for people to get updated

[2:06:16] Voice 6: on meetings, agendas, and more general

[2:06:20] Voice 6: Islands Trust-related information.

[2:06:23] Voice 8: Thank you. Thank you for that good question, Trustee Evans.

[2:06:29] Voice 8: Anything further on the Local Trust Committee webpage?

[2:06:35] Voice 8: Okay. If we can move into the

[2:06:38] Voice 8: First Nations Reconciliation Building Community

[2:06:42] Voice 8: community report. Paul Petrie, just want to recognize you and thank you for the excellent

[2:06:49] Voice 8: work that you and many others are doing on to build relationships and share knowledge from

[2:06:57] Voice 8: particularly with Saenich First Nation.

[2:07:00] Trustee Evans: You might need to come a little closer because

[2:07:03] Trustee Evans: the microphone is over here.

[2:07:04] Voice 5: Okay, I'll speak loudly. So just a bit of quick background. Thank

[2:07:09] Voice 5: Thank you Chair Elliott. The Community Resources Center on North Pender has co-sponsored various projects and one of the projects was called the Trepachas Revitalization Project that we completed a year ago that involves creating four videos with First Nations elders speaking about their long history on the islands and really putting into context.

[2:07:40] Voice 5: what their relationship to the islands are and I won't go into the details of that. It's very

[2:07:46] Voice 5: compelling and in some ways complex but what I will say is that we completed that project

[2:07:53] Voice 5: a year ago. The videos are out. The videos are being shown. They're owned by the percentage

[2:08:00] Voice 5: school board and they're being shown to students at the school as part of their curriculum. They're

[2:08:10] Voice 5: to report today is that that project has been identified as one of the four finalists for the

[2:08:20] Voice 5: every two years the real estate foundation of bc has land awards and so that project has been

[2:08:27] Voice 5: identified as a finalist for that so it's it's good recognition for the work of our communities

[2:08:34] Voice 5: these both North and South Pender Island that that's happening. To emphasize that is a community

[2:08:40] Voice 5: to community relationship. And that's the distinction you made, Chair Elliott, in introducing

[2:08:45] Voice 5: this issue. And I know that Trust Council itself deals more with the government to government

[2:08:50] Voice 5: relationship. And so this is really something that the local trust committee can take some

[2:08:57] Voice 5: involvement in. And the last thing to say is that we now have an application before the Real Estate

[2:09:02] Voice 5: foundation for funding for a follow-up that is emphasizing installation of First Nations

[2:09:10] Voice 5: or signage to recognize First Nations relationship the land there's a major project at the community

[2:09:18] Voice 5: hall that's proposed for North Bender in consultation with the community hall society

[2:09:24] Voice 5: Society. There's also a project with Poets Cove Resort to expand on the 13 million calendar

[2:09:35] Voice 5: installation that's down there to recognize the ancient village of Quinnen, which Poets Cove

[2:09:41] Voice 5: Resort is built on top of that location, and the reef net. So there's much happening around these

[2:09:48] Voice 5: issues. We haven't yet heard on that application, but having been recognized as a finalist for

[2:09:54] Voice 5: the land awards, I think that bodes well for approval of that funding. So things are happening

[2:09:59] Voice 5: here. So thank you.

[2:10:02] Voice 8: That's so wonderful to hear. And are there

[2:10:05] Voice 8: any language lessons continuing

[2:10:08] Voice 8: since often language opportunities?

[2:10:12] Voice 5: None scheduled at this point.

[2:10:14] Voice 8: Okay. Well, thanks so much for your

[2:10:17] Voice 8: report, Paul. I appreciate you sharing out and allowing us the opportunity to learn more. And

[2:10:25] Voice 8: by your work it's very necessary much needed and okay so item 15.7 we have uh returning

[2:10:38] Voice 8: uh the islands trust conservancy report uh dated april 2024 it's been missing maybe from our last

[2:10:46] Voice 8: one or two agendas i'm not sure how long but um our uh the itc manager kate hemmings

[2:10:53] Voice 8: being on health leave. Definitely, this is a helpful overview. I sit on the Conservancy

[2:11:01] Voice 8: board. So if anybody has any questions, happy to answer to the best of my ability.

[2:11:09] Voice 8: We have made one significant policy change. I'm not sure I saw it listed.

[2:11:17] Voice 8: yeah it we reported out at executive committee but um it may not have made this let me just check

[2:11:30] Voice 8: i don't want to speak out of turn i don't think it's an encamera no it's a change to policy

[2:11:34] Voice 8: um so before according to policy discussion around uh naptep covenants and

[2:11:45] Voice 8: And donations of land into nature reserves or into the conservancy did not require a consultation with First Nations.

[2:11:57] Voice 8: And this is because all of those types of discussions are typically confidential and in camera until they're disclosed.

[2:12:10] Voice 8: You know, there's lots of, you know, ownership issues to discuss.

[2:12:14] Voice 8: and a potential donor would need to agree to waive confidentiality in order to do some early

[2:12:25] Voice 8: engagement with the First Nation in whose territory that they were their land is or that

[2:12:31] Voice 8: they wanted to donate or put a NAPTEP covenant on and so it wasn't a requirement that they waive

[2:12:37] Voice 8: of confidentiality and so it's been a very recent change I think in February March this year that

[2:12:45] Voice 8: we've got a policy revision to address that and so it is now a requirement to engage with First

[2:12:53] Voice 8: Nations before considering a donation to the Conservancy so I think that's going to be quite

[2:13:03] Voice 8: significant and i'm sure everyone knows that uh by now that the minister minister of municipal

[2:13:11] Voice 8: affairs did not approve the interim three-year plan that the itc conservancy had uh had proposed

[2:13:19] Voice 8: and uh and so the work really right now is engaging with nations and what does the future

[2:13:24] Voice 8: of conservation work look like in the islands trust area and getting their input on um working

[2:13:32] Voice 8: together, management of lands, and that's basically going to be the work for the next year. I'm really

[2:13:39] Voice 8: excited about it. So some big changes. They seem small, but I think they're quite fundamental

[2:13:45] Voice 8: to how the Conservancy works. So we do have two items of new business. 16.1 is consideration of

[2:13:55] Voice 8: of the text for 2023-24 annual reports.

[2:13:59] Voice 8: This is a request for a decision.

[2:14:01] Voice 8: You can amend the text if you really want to.

[2:14:05] Voice 8: There's been a few small changes made in some other LTCs,

[2:14:09] Voice 8: but generally this is provided by the Islands Trust

[2:14:14] Voice 8: to the minister as a requirement.

[2:14:16] Voice 8: It's basically the annual report

[2:14:19] Voice 8: and each local trust committee has their section.

[2:14:22] Voice 8: and so that's the suggested wording is here on page 40 so um this is going to be many pages long

[2:14:32] Voice 8: so try not to add to the link it's just sort of a summary capturing uh what the south pender island

[2:14:38] Voice 8: local trust committee has been up to in this past year i

[2:14:43] Trustee Evans: didn't have any changes to it

[2:14:44] Voice 8: okay

[2:14:45] Voice 11: i

[2:14:46] Trustee Evans: move that south pender island local trust committee approves the attached text for

[2:14:52] Trustee Evans: inclusion in the 2023-24 annual report for approval by trust council and submission to

[2:14:57] Trustee Evans: the minister of municipal affairs all

[2:15:00] Voice 11: second excellent

[2:15:01] Voice 8: seconded by trustee folk any further

[2:15:03] Voice 8: discussion all those in favor say aye or raise your hand and that is carried thank you 16.2 we

[2:15:12] Voice 8: have a report from robert on short-term vacation rental legislation so this is 41 and to 43 of our

[2:15:20] Voice 8: agendas thank you thank

[2:15:23] Voice 6: you chair how to summarize briefly so the purpose is to update the local

[2:15:26] Voice 6: trust committee on the recent changes to legislation and how they affect non-conforming

[2:15:32] Voice 6: status of vacation rentals specifically on south bender um so the contacts or context or background

[2:15:39] Voice 6: is that in 2020 and 2021 amendments were made to the ocp and the land use bylaw that effectively

[2:15:46] Voice 6: made short-term vacation rentals unlawful on south pender without a tup of course existing

[2:15:53] Voice 6: operations um would become legal non-conforming or became legal non-conforming and that's provided

[2:16:00] Voice 6: they carry on carry on the use um however in 2023 bill 35 was adopted um which among other

[2:16:11] Voice 6: Other things that don't really apply necessarily at this point to the trust area, it did end non-conforming protection for vacation rentals province-wide as of May 1st of this year.

[2:16:26] Voice 6: So, latest estimate is there are approximately 16 vacation rentals currently operating on South Pender.

[2:16:32] Voice 6: I assume that most have non-conforming status, some may not, some may be new.

[2:16:37] Voice 6: new. Currently there are no enforcement files or complaints on vacation rentals open on

[2:16:43] Voice 6: South Bender. The staff report identifies some options for the local trust committee

[2:16:50] Voice 6: to consider. The first one, and it's always an option, is do nothing. So leave it up to

[2:16:56] Voice 6: the operators to apply for temporary use permits. There is that path to bring them into compliance

[2:17:01] Voice 6: currently in the official community plan.

[2:17:05] Voice 6: The second option is to consider OCP LEB amendments.

[2:17:11] Voice 6: So this would be a project.

[2:17:12] Voice 6: You would review the options around vacation rentals.

[2:17:18] Voice 6: And in the meantime, you could consider an enforcement policy

[2:17:21] Voice 6: to basically defer enforcement entirely or under certain circumstances.

[2:17:27] Voice 6: The third option would just be an enforcement policy

[2:17:30] Voice 6: to potentially limit enforcement only to those operations with significant

[2:17:36] Voice 6: impacts for example this wouldn't legalize the vacation rentals and over

[2:17:46] Voice 6: time operators who did want to continue and become legal would have that path by

[2:17:51] Voice 6: applying for temporary use permits the recommendation mr. request staff is

[2:17:57] Voice 6: option two um request staff to report back with an enforcement policy to defer enforcement um

[2:18:04] Voice 6: until a review is completed by um the local trust committee thank

[2:18:14] Voice 11: you um what are the two options

[2:18:18] Voice 11: like two and three what are the differences between them and what are the drawbacks of each

[2:18:24] Voice 11: So

[2:18:26] Voice 6: the differences are that option two, the recommended option, is that the local trust committee identifies that it does want to consider changing the existing regulations and policies.

[2:18:40] Voice 6: Option three is they're satisfied with the existing policies, namely a temporary use permit option for operators to become legal.

[2:18:51] Voice 6: but the LTC may not want full-scale enforcement to occur might want to limit or give guidance

[2:19:03] Voice 6: but through policy on how enforcement is done on those operations so

[2:19:09] Trustee Evans: option two gives us the

[2:19:11] Trustee Evans: opportunity to take a look at our policy and make changes as necessary correct to

[2:19:16] Trustee Evans: either include a

[2:19:18] Trustee Evans: clause that says um anything operating prior to the state is still legal in doesn't require tup

[2:19:25] Trustee Evans: how do we want to phrase it gives us that opportunity option three means we leave it

[2:19:29] Trustee Evans: the way it is and anyone that that does not have a temporary use permit of which i believe there

[2:19:34] Trustee Evans: are none on south currently means that all stvrs that are operating right now are illegal so my

[2:19:48] Trustee Evans: My preference would be to I want us to look into the options and to put something in place

[2:19:53] Trustee Evans: that defers any, any enforcement until we've had a chance to review this as the next project.

[2:20:01] Trustee Evans: And I'd like to like, flag this as being our next minor project, so that we can deal with

[2:20:09] Trustee Evans: that and come up with a solution that's going to work in our bylaw.

[2:20:14] Trustee Evans: i concur

[2:20:24] Voice 12: need

[2:20:26] Trustee Evans: any further discussion on this or i

[2:20:30] Voice 8: don't really have any input on it because i'm

[2:20:34] Voice 8: not sensitive to the local context i will note that gabriela island was the only

[2:20:40] Voice 8: ltc to voluntarily opt in to the provincial legislation bill 35 the one provision that it

[2:20:49] Voice 8: offered us and so that changed the principal residency requirement so we do have a good

[2:20:56] Voice 8: tup system it works really well and other ltcs frequently reference it and so compliance all

[2:21:04] Voice 8: often when bylaws called they you know we see an application for a tup within six months and

[2:21:13] Voice 8: And the result of opting into this principal residency requirement has been that there

[2:21:19] Voice 8: are a few TUPs that were approved fairly recently that the owners are actually going to scramble

[2:21:27] Voice 8: to make the address that they were running their SDVR as their principal residence, and

[2:21:34] Voice 8: it hadn't been.

[2:21:35] Voice 8: And so I will note, just as my own, we're learning from this process, we're going to see how it rolls out. If there's a massive pushback, we do have the option to opt back out again.

[2:21:50] Voice 8: But what I think it does, and I know Trustee Yates is with me on this, that it curbs the potential of an off-island, someone purchasing a lot from off-island who isn't going to choose to live here and just wants to create a commercial rental.

[2:22:14] Voice 8: So it prevents that from happening. And so we're seeing more people choosing to live here as a result or making that their principal residency. So I know it's not really the issue here.

[2:22:27] Voice 8: year. So I would just caution the LTC maybe against committing to a future project in the

[2:22:38] Voice 8: next interim. I'm just flagging it as you may think that this is the right choice for your

[2:22:48] Voice 8: next minor project, but something else may come up as a higher priority. And then you have a

[2:22:54] Voice 8: a standing resolution on the books that yes can be rescinded at any time but in effect you're

[2:23:00] Voice 8: saying we're not going to act until we can deal with this through a project and there's no guarantee

[2:23:06] Voice 8: that it will be the next project hopefully we can get through our minor project quickly but

[2:23:13] Voice 8: this does seem to be the best of the options and if that's the direction the local trust

[2:23:19] Voice 8: trust committee wants to go then i'm happy to support it so if somebody could make the

[2:23:28] Voice 8: recommended motion it's right there at the top there are two separate ones okay

[2:23:33] Trustee Evans: i move that

[2:23:35] Trustee Evans: south pender island local trust committee add review of the stbr policies and regulations to

[2:23:40] Trustee Evans: the future projects list okay

[2:23:44] Voice 8: do i have a seconder i can i'll second

[2:23:48] Voice 8: seconded by trustee

[2:23:50] Voice 8: folk any further discussion all those in favor all right

[2:23:55] Voice 8: that is carried and

[2:23:58] Trustee Evans: i move that the

[2:23:59] Trustee Evans: south pender island local trust committee requests staff to report back with a draft

[2:24:03] Trustee Evans: enforcement policy to defer enforcement on stvrs that were validly operating as of april 30th 2024

[2:24:10] Trustee Evans: until the completion of the uh project review of the stvr policies and regulations

[2:24:26] Trustee Evans: I'm adding the name of review the STDR policies and regulations to the end of that, just so

[2:24:33] Trustee Evans: that we know what the project is.

[2:24:45] Voice 8: I'll second that, just to keep it interesting.

[2:24:50] Voice 8: Any further discussion?

[2:24:56] Trustee Evans: This way we actually get the option, so staff will come back.

[2:24:59] Trustee Evans: so that yeah yeah enforcement of the illegally now illegally operating STDRs can continue to

[2:25:06] Trustee Evans: operate and I feel this is still a very important part of living on the islands we have to keep this

[2:25:11] Trustee Evans: available to all of British Columbians which they can't come to to South Canada for the day

[2:25:17] Trustee Evans: you get two hours on the island especially if you've got the different and you've got to be

[2:25:21] Trustee Evans: be able to stay here so

[2:25:23] Voice 8: question to staff if there was a nuisance uh problematic short-term

[2:25:31] Voice 8: vacation rental um as you listed in option three could the ltc choose to waive the uh deferral of

[2:25:41] Voice 8: enforcement and direct bylaw to enforce against yeah

[2:25:46] Voice 6: the policies the policy like this will

[2:25:48] Voice 6: typically have some some exceptions in it for the ltc if there's health and safety issues and so on

[2:25:54] Trustee Evans: right so that would have to come in the draft yeah great okay so

[2:26:04] Voice 11: so we do not have any control over

[2:26:09] Voice 11: stvrs with non-present um owners no we

[2:26:15] Voice 8: haven't opted into that there will be another opportunity

[2:26:19] Voice 8: to opt in so every year I mean if this provincial government re-elected so

[2:26:26] Voice 11: but at this time we're

[2:26:28] Voice 11: we have no control over that so we we were able to to consider that right we had one application

[2:26:37] Voice 11: that we turned down because they didn't live by the place

[2:26:41] Trustee Evans: there was other issues that wasn't the

[2:26:47] Trustee Evans: reason yeah

[2:26:48] Voice 8: the provincial we had a memo back in i think at the february meeting that staff had

[2:26:53] Voice 8: prepared and that would have been the opportunity to opt in i think it had to happen by march

[2:26:59] Voice 8: 30th or something yeah

[2:27:00] Voice 6: the question of opting in to the principal residency requirement is

[2:27:05] Voice 6: something that you could consider as part of the project when you get into into it

[2:27:09] Trustee Evans: yeah the pros

[2:27:10] Voice 6: and cons of opting in

[2:27:12] Voice 11: for

[2:27:12] Trustee Evans: me i'm not in favor of it but

[2:27:14] Voice 11: between now and then before we consider it

[2:27:16] Voice 11: we have no control over it is that control over what people renting out without living here well

[2:27:23] Trustee Evans: that's always been that way i mean that's that's like you these are homes that have been in the

[2:27:28] Trustee Evans: families for generations they're only here two or three weeks out of the year for their own

[2:27:33] Trustee Evans: holidays you know maybe maybe two three times a year the rest of the time they rented out

[2:27:37] Trustee Evans: so it's

[2:27:39] Trustee Evans: always been through

[2:27:41] Voice 6: the chair to answer trustee folks question if i can

[2:27:45] Voice 6: yes the ltc has control over vacation rentals whether they're legal or not right so the

[2:27:53] Voice 6: previous local trust committee changed the bylaws to make them unlawful some were grandfathered

[2:28:00] Voice 6: existing ones are grandfathered by provincial legislation and there's also the option of

[2:28:07] Voice 6: applying for a temporary use permit so when you could you could change that as a local trust

[2:28:14] Voice 6: committee you could make them legal again that's one option

[2:28:17] Voice 11: it's pretty convoluted really because

[2:28:23] Voice 11: we're not making it legal we're just saying we're not going to enforce on it for now until you

[2:28:28] Voice 6: decide

[2:28:28] Voice 11: and

[2:28:29] Trustee Evans: it's primarily because as of may 1st they all became illegal the ones that were

[2:28:34] Trustee Evans: grandfathered in we're not

[2:28:35] Trustee Evans: saying that this is we're not and

[2:28:38] Trustee Evans: again this will be um designated

[2:28:41] Trustee Evans: within the terms of the draft enforcement policy we're looking to protect those operate those that

[2:28:47] Trustee Evans: were those that were legally operating prior to the uh the commencement of the bylaw that was

[2:28:53] Trustee Evans: brought in in the previous term which has now made them illegal

[2:28:56] Voice 7: so

[2:28:58] Trustee Evans: we're looking to protect those

[2:29:00] Trustee Evans: those those operators until we've had a chance to figure out what we need to do and how we need to

[2:29:08] Trustee Evans: do it we can't have that conversation sitting here today but we have to put something into

[2:29:11] Trustee Evans: place to protect those yeah no

[2:29:13] Voice 11: i understand otherwise they're they're

[2:29:14] Voice 11: zero i'm totally

[2:29:18] Voice 11: in agreement with that

[2:29:19] Voice 14: i'm

[2:29:20] Voice 11: pointing out that we are opening the door for others to start operating

[2:29:26] Voice 11: operating that aren't operating no

[2:29:27] Trustee Evans: that the terms of the draft will say if you were if you were if

[2:29:31] Trustee Evans: you were legally operating prior to this uh prior to the bylaw 117 i think it was and you were

[2:29:39] Trustee Evans: grandfathered in if you were grandfathered in those are the ones that we're looking to protect

[2:29:44] Trustee Evans: not new operators we're looking to protect the ones that were grandfathered in because they have

[2:29:48] Trustee Evans: now become illegal right there

[2:29:51] Trustee Evans: are no that that protection that grandfathered protection got

[2:29:54] Trustee Evans: removed by through that legislation change i

[2:29:56] Voice 11: know and and so we're not making

[2:30:00] Voice 11: them legal, but we're deferring

[2:30:01] Voice 11: enforcement, which is

[2:30:03] Voice 11: another way

[2:30:04] Trustee Evans: of making it semi-legal.

[2:30:05] Trustee Evans: Until we can bring this in as a project to actually

[2:30:08] Trustee Evans: look at it. And so between

[2:30:09] Voice 11: now and when we look

[2:30:11] Voice 11: at it,

[2:30:12] Trustee Evans: what is the

[2:30:13] Voice 11: ramification for new operators that

[2:30:15] Voice 11: want to operate? They're illegal.

[2:30:17] Voice 11: Well, but everything's illegal.

[2:30:19] Voice 8: What's protected are

[2:30:21] Trustee Evans: the grandfathered ones.

[2:30:22] Voice 8: It can go through the TUP process.

[2:30:24] Voice 8: That is the process

[2:30:26] Voice 8: to become a legal

[2:30:27] Voice 8: operator you have.

[2:30:30] Voice 11: Well why would you want to go through the legal process when you're already not

[2:30:34] Voice 11: going to be enforced on?

[2:30:35] Voice 8: No they will be. They would be. It is only applicable to ones that had

[2:30:41] Voice 8: been legally non-conforming.

[2:30:44] Voice 8: Well I don't like the term grandfathered but legally non-conforming

[2:30:48] Voice 8: had become illegal so at a certain date it stops right as when the when the legislation was passed

[2:30:59] Voice 8: everything that had been legally non-conforming before was no longer allowed so it's only talking

[2:31:06] Voice 8: about those past exceptions and

[2:31:10] Voice 11: then the motions that we just passed where's the language that says

[2:31:13] Voice 11: that

[2:31:14] Trustee Evans: well what we're doing is we're asking staff to create a draft that they're going to bring back

[2:31:18] Trustee Evans: was so we can look at it and see if we agree with it what we're asking

[2:31:21] Trustee Evans: to do is create the draft

[2:31:23] Trustee Evans: so

[2:31:23] Voice 11: between now and when we see that draft it's why everybody

[2:31:26] Trustee Evans: is illegal right so everybody can

[2:31:28] Trustee Evans: have anyone who's operating right now can have a complaint lodged against them and a bylaw

[2:31:34] Trustee Evans: enforcement file opened there is no

[2:31:38] Trustee Evans: protections on anybody today right

[2:31:40] Voice 11: not today but once we

[2:31:42] Voice 11: we just passed this there

[2:31:43] Trustee Evans: is still there is no protections until we pass that that the uh we

[2:31:48] Trustee Evans: We got to get the draft in first,

[2:31:49] Trustee Evans: then we have to have a conversation,

[2:31:51] Trustee Evans: then we have to move and adopt the draft

[2:31:55] Trustee Evans: before there are any protections.

[2:31:58] Voice 11: We've just adopted an enforcement policy

[2:32:00] Voice 11: to defer enforcement.

[2:32:02] Trustee Evans: No, we asked staff to-

[2:32:04] Trustee Evans: Okay,

[2:32:04] Voice 8: Christina, please, your tone.

[2:32:09] Voice 8: We're trying to talk this out.

[2:32:11] Voice 14: So

[2:32:12] Voice 8: the wording

[2:32:13] Voice 8: on page 41 of the second recommendation

[2:32:19] Voice 8: Staff will come back with a draft enforcement policy.

[2:32:22] Voice 8: We don't have that.

[2:32:23] Voice 8: We can't pass that in a meeting.

[2:32:26] Voice 8: And the intent is to defer enforcement on STVRs that were operating validly until April 30th, and that's cancelled out.

[2:32:37] Voice 8: So staff does need to do analysis.

[2:32:39] Voice 8: they will probably include recommendations that in if there is you know environmental damage if

[2:32:46] Voice 8: there's noise disturbance that those are exceptions to the deferment policy and then when the LTC

[2:32:54] Voice 8: votes on that that appears in our list of standing resolutions that we see in every agenda package

[2:33:00] Voice 8: And that exists as the status quo unless it's rescinded. But in this case, we want to do a project to analyze how we're going to handle STVRs. So, yes, Christina is right. I'm just sort of objecting to the tone of your responses that there isn't actually protection.

[2:33:25] Voice 8: But bylaw enforcement seeks compliance. It's not like they open a file and issue a fine. They investigate first. It'll be a couple of months of back and forth. And I think bylaw enforcement is quite responsive to the intent of the LTC.

[2:33:42] Voice 8: see and you know we'll have a conversation that it wouldn't likely be issuing fines in this interim

[2:33:49] Voice 8: period between now and when we can uh agree on an enforcement policy or a non-enforcement policy

[2:33:56] Voice 8: actually

[2:33:57] Trustee Evans: i'm going to interrupt there and actually clarify they can open up files we can close a file

[2:34:03] Trustee Evans: so they will be going around opening files it's up to us to close the file if it if we determine

[2:34:08] Trustee Evans: determined that it was a legally operating STVR just

[2:34:11] Voice 8: to clarify trustees cannot interfere with

[2:34:15] Voice 8: an investigation of a complaint you can direct by law enforcement to close a file once it has

[2:34:23] Voice 8: been investigated but that initial investigation still needs to take place and that is policy

[2:34:28] Voice 8: policy.

[2:34:29] Voice 8: Yeah.

[2:34:33] Voice 11: Okay.

[2:34:35] Voice 11: Thank you for all your explanations.

[2:34:38] Trustee Evans: You can hear.

[2:34:39] Trustee Evans: That's Manda.

[2:34:40] Trustee Evans: That's Manda.

[2:34:41] Voice 11: No, I think I got it.

[2:34:45] Voice 8: Okay.

[2:34:46] Voice 8: So we've got a mover and a seconder on the second motion.

[2:34:51] Voice 8: Do we need any more discussion or have any more questions?

[2:34:55] Voice 8: Are we ready to vote?

[2:34:57] Voice 14: Yep.

[2:34:58] Voice 14: Okay.

[2:34:59] Voice 8: All those in favor, please raise your hand or say aye.

[2:35:02] Voice 8: dag i didn't see you actually raise your hand just for the minute taker there we go

[2:35:07] Voice 8: that is carried okay thanks everyone for the discussion we're in we're in yes

[2:35:16] Voice 8: hard it's hard not to be there my goodness

[2:35:19] Voice 11: supposed to be a sigh of relief in the audience

[2:35:21] Voice 11: i

[2:35:22] Voice 8: was waiting

[2:35:27] Voice 8: okay um so i'll just announce that our next regular meeting is scheduled for september 13th

[2:35:34] Voice 8: 2024 at the fire hall the usual venue and on pender island and now we'll open for the second

[2:35:40] Voice 8: town hall of our meeting just about on time anybody wish to address the local trust committee

[2:35:48] Voice 8: please raise your hand and say your name please and come close to the mic if you could

[2:35:57] Voice 14: come on up

[2:35:58] Voice 13: the price is right donna i have some questions um so hopefully the first one is really

[2:36:05] Voice 13: Paul, great report. Are those videos available to the public?

[2:36:10] Voice 5: That's through the percentage school board and they determine when they're going to show them and there will be an opportunity.

[2:36:20] Voice 5: They have been shown on the vendor initially.

[2:36:23] Voice 13: So with your relationship then, will you be promoting the idea of them, you know, as having a community session and then showing them?

[2:36:35] Voice 13: i think i think there's a lot of people that would be interested yes

[2:36:38] Voice 5: uh there um what i will say at

[2:36:41] Voice 5: this point is that will be provided by elder guidance there there's still some adjustments

[2:36:47] Voice 5: to a couple of the videos and so once that's done that conversation will open up

[2:36:52] Voice 13: thank you um

[2:36:54] Voice 13: apc questions um so i heard that the staff are going to put together the um what they're going

[2:37:05] Voice 13: going to send us um that you want it back by september and um in order to because i believe

[2:37:13] Voice 13: you want to get this moving there's some things um that the apc has to do one of them is to meet

[2:37:21] Voice 13: an elected chair set a meeting schedule um can you provide us with the guidance to whatever we

[2:37:29] Voice 13: We need to do that simple administrative effort to be ready for when we get the referral.

[2:37:37] Voice 13: It's a question,

[2:37:37] Voice 13: it's a question, just when I'm finished.

[2:37:40] Trustee Evans: Can we maybe deal with them one at a time?

[2:37:42] Trustee Evans: Oh, sure.

[2:37:42] Trustee Evans: Okay.

[2:37:43] Trustee Evans: Can we refer that question over to Kim to answer?

[2:37:46] Trustee Evans: Yep.

[2:37:47] Voice 2: When we send, when the planning team assistant sends out the referral package, there will be information on how to set up your first meeting, how to select a chair and so forth.

[2:37:57] Voice 2: so there will be um assistance from staff okay so the

[2:38:03] Voice 13: answer is no all right um

[2:38:07] Voice 13: the

[2:38:08] Voice 14: answer is yes no

[2:38:09] Voice 13: the answer is no you won't let us have a meeting before we get the referral

[2:38:12] Voice 13: that was my whole question i

[2:38:14] Voice 15: missed i missed that question yeah i didn't hear

[2:38:17] Voice 15: that question so

[2:38:17] Voice 13: we don't have a meeting before we get the referral is not to discuss anything simply to set a meeting

[2:38:26] Voice 13: schedule we're all have busy lives and to elect a chair be ready to go so

[2:38:33] Trustee Evans: that's normally your first meeting that that that that's that's once you get the

[2:38:37] Trustee Evans: referral package and that is that those are the first items on your agenda okay

[2:38:42] Voice 13: so then in and then the name of the minute taker will presumably come with

[2:38:48] Voice 13: that last question Board of variants applications and approvals I know that

[2:38:54] Voice 13: LTC doesn't have probably any jurisdiction over them but I'm wondering because they do come here,

[2:39:06] Voice 13: they are reviewed but then when they go sideways what is the community's ability to bring that

[2:39:15] Voice 13: forward?

[2:39:18] Trustee Evans: Okay back over to you Kim to answer that. Can

[2:39:22] Voice 8: you clarify what does she mean by they,

[2:39:24] Voice 8: they go sideways an application doesn't

[2:39:27] Voice 13: follow what the application said that it was going to

[2:39:31] Voice 13: do or be okay

[2:39:32] Trustee Evans: so let's okay so i get it so there's been an application um an application was approved

[2:39:38] Trustee Evans: and then um the conditions of the application weren't followed is that what you mean okay yeah

[2:39:45] Trustee Evans: so if the conditions of the application weren't followed what what what what what is what what

[2:39:51] Trustee Evans: What can the community do?

[2:39:53] Trustee Evans: What recourse is there?

[2:39:53] Trustee Evans: Oh, okay.

[2:39:54] Trustee Evans: What recourse is there for the community?

[2:39:57] Voice 8: Well, enforce bylaw enforcement.

[2:39:59] Voice 8: That's right.

[2:39:59] Voice 8: If it then goes against the bylaw or the conditions of the application.

[2:40:03] Voice 8: I'm assuming, Kim, that bylaw enforcement would be the, yeah.

[2:40:10] Voice 8: It doesn't go to the Board of Arrears.

[2:40:12] Voice 8: No.

[2:40:12] Voice 8: Okay.

[2:40:15] Voice 13: Okay.

[2:40:20] Voice 12: Sure.

[2:40:21] Voice 12: If you, if you, okay, good.

[2:40:26] Voice 12: Anything else?

[2:40:30] Voice 12: Okay.

[2:40:30] Voice 12: it was

[2:40:36] Voice 10: really good to hear your support of the official community plan at the last special

[2:40:39] Voice 10: meeting and i think it would be equally good for us to understand your perspectives not that i want

[2:40:44] Voice 10: to put you on the spot right here right now but at some future time to clarify your perspectives

[2:40:50] Voice 10: on the declaration of a climate emergency by the island's trust and how that impacts your priorities

[2:40:57] Voice 10: in terms of selecting, for instance, the next special project and other business of the trust?

[2:41:07] Trustee Evans: I guess, again, it comes back to, I think for, I guess it would depend on who your trustees are sitting up here for myself.

[2:41:17] Trustee Evans: Again, it's going to be what's important to the community.

[2:41:21] Trustee Evans: we're here to represent you and and unless it's something that's coming down from the province or

[2:41:27] Trustee Evans: from federally that that's being mandated that this has to be dealt with immediately this is

[2:41:31] Trustee Evans: our priority then it goes back to the community to say what what do we work on so we do have like

[2:41:37] Trustee Evans: we've identified already we do have a 20 year or 25 year housing needs assessment that we have to

[2:41:42] Trustee Evans: do and that will be coming up on the dockets really quickly so i don't know if that's going

[2:41:47] Trustee Evans: going to be a major project or if that'll fall under minor I'm not sure so that that's going to

[2:41:52] Trustee Evans: have to go onto the books as a must do sorry

[2:41:56] Voice 8: that's not a that it would not be a project of

[2:41:58] Voice 8: the LTC that is undertaken we've got budget for it it's done for all the trust areas and typically

[2:42:05] Voice 8: they hire consultants to do these needs assessments so what you know existing reports on the state of

[2:42:12] Voice 8: the community on population where people living all of that is collected by an independent

[2:42:18] Voice 8: consultant typically and that should be managed if i'm not mistaken by the regional planning team

[2:42:24] Voice 8: it wouldn't be an ltc project okay

[2:42:27] Trustee Evans: so i i think i misunderstood the stuff that we were talking

[2:42:30] Trustee Evans: about at trust council because there were two different needs assessments that were being

[2:42:32] Trustee Evans: talked about so um maybe i misunderstood we

[2:42:37] Voice 8: do have an affordable housing strategy with a bunch

[2:42:40] Voice 8: that's different objectives but the housing needs assessments is the legislative requirement maybe

[2:42:45] Voice 8: you've got more robert um or could answer her questions on that no

[2:42:50] Voice 6: i think that yeah you're

[2:42:51] Voice 6: accurate chair it's it's budgeted for in the budget um um planning services will be managing

[2:42:58] Voice 6: the contract the reports will be delivered for all the local trust areas and then it's up to

[2:43:05] Voice 6: local trust committee um if they want to make some changes or consider changes to their bylaws based

[2:43:11] Voice 6: on that information yeah

[2:43:13] Voice 12: so

[2:43:15] Voice 11: yeah can i just ask for clarity did you have any thoughts on examples

[2:43:20] Voice 11: of what you would be looking for my question

[2:43:23] Voice 10: was more along the lines of uh clarifying your stance

[2:43:27] Voice 10: both of your stances upon whether or not there is a climate emergency as declared by them

[2:43:34] Voice 10: That was my question. In terms of ideas for projects, I do have one that's very much top

[2:43:42] Voice 10: of mind, is the threats posed by climate change to some of our endemic species in Gulf Islands,

[2:43:51] Voice 10: which are down to, in some cases, 1% of their original range. For instance, especially Gary

[2:43:59] Voice 10: Gary Oak and Arbutus, in a number of conversations I've had with a variety of islanders and off-islanders,

[2:44:08] Voice 10: North Pendrates, have expressed some alarm that we don't have any protections, for instance,

[2:44:14] Voice 10: on Arbutus and Gary Oak on the foreshore.

[2:44:17] Voice 10: I think it would be a good project to look at, not necessarily restrictive bylaws,

[2:44:25] Voice 10: but empowering more ecosystem protection, especially for those endemic

[2:44:33] Voice 11: species.

[2:44:35] Voice 11: Thank you for the clarification. Yeah, I will study up on the Declaration on Climate Change that was made, so I understand that.

[2:44:44] Voice 10: The United States has declared a climate emergency as well as the province of British Columbia, Canada and the United Nations.

[2:44:50] Voice 10: I don't

[2:44:52] Trustee Evans: think there's any person that can say that there isn't yeah yeah we're not disputing

[2:44:57] Voice 11: that so that's all

[2:44:58] Voice 10: right I think the reason the very specific reason I'm asking is does it affect

[2:45:02] Voice 10: priorities the fact that there is a declared emergency from all these different levels

[2:45:07] Voice 10: right of government so I was hoping for some clarity on yeah as long as we all agree that

[2:45:12] Voice 10: there's an emergency I think that we can work on priorities right

[2:45:15] Voice 11: yeah in very general terms I'll

[2:45:17] Voice 11: I'll agree to that now, but I want to look at the details because there might be tweaks to like some more priority here than there.

[2:45:24] Voice 11: Like, for instance, when you talk about species extinction threats, I don't know if the overpopulation of deer on our island is included in the Declaration of Climate Change.

[2:45:40] Voice 11: I'm not sure if that's different. If it's different, I don't want to lose that as a priority to address.

[2:45:47] Voice 11: so yeah

[2:45:48] Trustee Evans: and again it depends on you know when we come to when we're sitting in this room looking

[2:45:53] Trustee Evans: at what are going to be the next projects so much can change between now and then so i don't want

[2:45:59] Trustee Evans: to sit here and say yes that should be our next project the same as like i think stbrs is an

[2:46:04] Trustee Evans: important thing that we need to address it's going to be dangling there um and there's we've got we've

[2:46:10] Trustee Evans: got like seven or eight future projects already sitting dangling that we have to we have to take

[2:46:16] Trustee Evans: a look at them in their entirety to figure out which one are we going to deal with next. Is it

[2:46:21] Trustee Evans: going to be one that we can handle in a swift manner that's going to have great effect, positive

[2:46:28] Trustee Evans: effect on the island or again when we get to that point.

[2:46:32] Voice 11: Yeah I don't think that you were suggesting

[2:46:33] Voice 11: that it would be a project or you were suggesting is it a lens that we would look at projects

[2:46:37] Voice 11: through right. Anyway that's thank you for bringing that up.

[2:46:43] Voice 8: So I could offer a little bit of

[2:46:45] Voice 8: perspective on this um because i sit on regional planning committee and the conservancy and

[2:46:50] Voice 8: executive committee and climate change has been a discussion lately on by all three bodies so would

[2:46:56] Voice 8: it help to give a little bit of information here i

[2:47:00] Voice 11: think it would the

[2:47:01] Voice 8: questioner okay um so

[2:47:05] Voice 8: climate change is one of the top three items that um the islands trust conservancy together with the

[2:47:12] Voice 8: executive committee we're having joint meetings every three months to really start collaborating

[2:47:21] Voice 8: and figuring out a plan or an approach that we could present to both our bodies trust council

[2:47:27] Voice 8: and um the conservancy for how to address so reconciliation and working with first nations

[2:47:34] Voice 8: is another one um at our april 24th meeting so we're having more regular joint meetings just

[2:47:42] Voice 8: just one hour meeting at the end of executive committee,

[2:47:45] Voice 8: we did have a really strong discussion on climate change

[2:47:49] Voice 8: and the fact that, you know, what are we doing to address the climate crisis

[2:47:53] Voice 8: that was declared by the Islands Trust and many other local governments.

[2:47:59] Voice 8: I would say that the chair of the Conservancy, Dr. Risa Smith,

[2:48:05] Voice 8: is a climate change scientist and sits on many international

[2:48:12] Voice 8: agencies and boards and is keenly interested in this. There's a lot of money coming from the

[2:48:18] Voice 8: province and the feds for protection of biodiversity. There's a lot of granting

[2:48:23] Voice 8: opportunities. It's too big for one LTC to address. This should be a trust-wide project

[2:48:33] Voice 8: and a priority for all of the trust. So that's from the perspective of the Conservancy,

[2:48:39] Voice 8: We're very aware and sensitive to the fact that we are, you know, losing ground on red listed species, species at risk.

[2:48:48] Voice 8: But the Conservancy work has protected quite, you know, quite a lot of areas.

[2:48:53] Voice 8: But I think where we're going to have to turn our focus to next, this has been my personal take since being elected, is shorelines and shoreline protection and the marine environment.

[2:49:04] Voice 8: As the waters are warming and as storm surges are affecting the foreshore, we don't have mitigation or measures to address this. But again, it's too big for one local trust committee to address. I think this has to be a regional committee project.

[2:49:22] Voice 8: And right now we've got three priorities. One is the bylaw enforcement procedures and policies review that the ombudsperson's office recommended a bunch of changes. That's one of them. The housing strategy is an ongoing one, and I've forgotten the third.

[2:49:41] Voice 8: But it is my intention as a member of this LTC and sitting on these other bodies to actually advocate for marine shoreline, a whole raft of measures.

[2:49:58] Voice 8: We need to come up with a suite of strategies.

[2:50:01] Voice 8: Some of those are development permit areas.

[2:50:04] Voice 8: And I think it was suggested in the planners report that the setbacks from the sea consideration might be bigger than just, you know, deciding how far back to build.

[2:50:15] Voice 8: We might have to put in some DPAs to protect the foreshore and that could be a separate project.

[2:50:21] Voice 8: So I'm going to be working to see if we can address this with other interagency partners. There's a lot of money, like I said, it's applying for the right grants and having the capacity to do this in a coordinated way that's going to function for all LTCs.

[2:50:39] Voice 8: there just doesn't seem to be a clear path yet but the priority is there the conversations are

[2:50:44] Voice 8: being had and and i personally do feel a sense of urgency especially when it comes to marine

[2:50:49] Voice 8: foreshore protection so just thought i'd put that out there i

[2:50:54] Trustee Evans: was just thinking like because you

[2:50:55] Trustee Evans: were bringing up about the gary oaks and the arbutus and and the threatened tree species

[2:51:00] Trustee Evans: so that that conversation that that speech that we were listening to by jared williams

[2:51:07] Trustee Evans: was he he raised some like absolutely if you ever get to listen to him he's fantastic um

[2:51:16] Trustee Evans: but we would he was talking about like the gary oaks and how they needed like how how

[2:51:26] Trustee Evans: their previous knowledge on keeping back other species in order to allow the gary oaks to

[2:51:32] Trustee Evans: flourish so it's not just about putting the protection on the tree itself but it's about

[2:51:36] Trustee Evans: putting the protection on how to allow it to thrive and um i'd asked him in the meeting like

[2:51:46] Trustee Evans: because he'd recommended a couple of different groups to work with um and i've i spoke to paul

[2:51:52] Trustee Evans: about this as well like getting some of these groups because he's on the um pika um i think it

[2:51:57] Trustee Evans: is and like on some of these conservancy areas making sure that some of these matters that we've

[2:52:01] Trustee Evans: had that are being swallowed up by other trees are actually getting getting the protections that they

[2:52:09] Trustee Evans: need not just being left alone because they're getting swallowed out so there's there's there's

[2:52:14] Trustee Evans: maybe a little shift in how we're looking at protection because protection doesn't mean

[2:52:21] Trustee Evans: hands-off protection sometimes means looking after it in a different manner so there are groups up

[2:52:29] Trustee Evans: there and and like i said i've i've had one conversation i'm hoping to have a few more

[2:52:33] Trustee Evans: because i know that there are some areas on on south panda that you know it'd be great if we

[2:52:39] Trustee Evans: could sort of reclaim back to where they were and how they were like yeah anyway i'm going to stop

[2:52:47] Trustee Evans: there long conversation oh

[2:52:49] Voice 8: i think you're right it's it's restoration rather than simple protection

[2:52:54] Voice 8: protection is maybe where we need to go yes totally agree just

[2:53:02] Voice 13: a point of interest it was 2019

[2:53:05] Voice 13: when i brought forward the motion to the then local trust committee that we declared

[2:53:12] Voice 13: oh we're there yeah

[2:53:15] Voice 9: there is one

[2:53:16] Voice 13: we've been there for a while

[2:53:18] Voice 13: but you know yeah things move very slowly but i'm glad to hear uh we're actually getting to

[2:53:25] Voice 13: the point where we're going to be taking some action and

[2:53:29] Trustee Evans: also in the in the trust policy

[2:53:31] Trustee Evans: statement climate change and and and things are that that's one of the the top three topics that

[2:53:38] Trustee Evans: are that are included in that so that'll be again another conversation to have when this comes forward

[2:53:46] Voice 13: christina could you ask um staff to check um i have been led to understand that not all the apc

[2:53:52] Voice 13: members received letters?

[2:53:55] Trustee Evans: Okay, that's a good question. Kim, can you confirm that all members

[2:54:00] Trustee Evans: of the APC received letters of appointment?

[2:54:06] Voice 1: They should have received the letters from

[2:54:10] Voice 1: our legislative clerk, Jazz Chonk. If not, you'll want to contact Jazz Chonk, our legislative clerk,

[2:54:18] Voice 1: to get those letters.

[2:54:20] Trustee Evans: Okay, thank you. So if you know someone that didn't get it, could you ask

[2:54:25] Trustee Evans: them to contact jazz thank you

[2:54:27] Trustee Evans: yes

[2:54:32] Voice 14: anything else i

[2:54:37] Trustee Evans: think i think that's it wow

[2:54:41] Voice 8: well done for a

[2:54:43] Voice 8: collaboratively chaired meeting you'll have

[2:54:47] Voice 11: to stay here another 40 minutes until the

[2:54:51] Voice 11: what

[2:54:52] Voice 8: are you going to do i hope everyone brought picnics yeah it's gorgeous

[2:54:56] Voice 12: we're going to go

[2:54:57] Voice 8: go enjoy the sunshine well we're five minutes early to uh close our meeting so if there's

[2:55:04] Voice 8: nothing no further business to conduct please go to enjoy the sunshine and i will declare this

[2:55:09] Voice 8: meeting adjourned