Salt Spring Island Local Trust Committee regular meeting, May 16, 2024

[0:00:00] Voice 4: uh enforcement on what it is that we are not complying with um but we just get fines and

[0:00:06] Voice 4: deprived of our due process of adjudication um but that's it thank you

[0:00:11] Voice 6: i have a question

[0:00:13] Voice 6: can you please email me what you have to the island's trust email i will do that yeah thank

[0:00:27] Voice 9: Okay, did I see another hand up back here at all? No, no more hands up. All right. Well,

[0:00:36] Voice 9: thank you, everyone. We'll move on with the agenda then. No delegations today. But so

[0:00:43] Voice 9: the next section is trustee reports. I would like to go for trustee Harris.

[0:00:54] Voice 6: Excuse me. Well, thanks for everybody who came out. I don't have too long for here.

[0:01:04] Voice 6: here, I'd like to report about the Governance Committee, which met last week. The Governance

[0:01:12] Voice 6: Committee, for those who don't realize, was formed to address the governance review, which

[0:01:17] Voice 6: came last term in Dean Gallant's trust. Dysfunctional in need of a major restructure, I sit as Vice

[0:01:23] Voice 6: Chair of the Governance Committee. There were some good strides taken, in my opinion, with

[0:01:30] Voice 6: the recognition of the undemocratic representation factor built into the islands trust structure

[0:01:35] Voice 6: we as canadians are afforded the right to democratic representation under the canadian

[0:01:41] Voice 6: constitution um the chair of the entirety of the island trust council head of the islands trust

[0:01:49] Voice 6: in essence i stated um you know also this chair peter locke he works very closely with the cao the

[0:01:59] Voice 6: Chief Administrative Officer of the Islands Trust, just head of the staff, and is in close

[0:02:04] Voice 6: contact with the province. He stated at the Governance Committee meeting where he sits

[0:02:08] Voice 6: as a non-voting member and that he didn't really like the wording on democratic representation.

[0:02:15] Voice 6: The way I see it, I can see why when I look at the Islands Trust's election results from

[0:02:20] Voice 6: the last election where he received 111 votes. He's the head of the Islands Trust. 111 votes.

[0:02:28] Voice 6: votes. Laura Patrick received 1,441 votes. I received 1,347 votes. Don Marcotte, who

[0:02:37] Voice 6: didn't win a trustee position, received 1,286 votes versus the head of the Islands Trust

[0:02:44] Voice 6: who got 111 votes. Our chair, Peterson, who does a great job of chairing here on our LTC

[0:02:52] Voice 6: see in Salt Spring, essentially the mayor of Salt Spring, he received 134 votes. So it's not

[0:03:00] Voice 6: difficult, I feel, to see the ridiculousness of this situation. It was stated in the Governance

[0:03:06] Voice 6: Committee meeting that if we were to compare or use the weighted voting model as all the other

[0:03:11] Voice 6: jurisdictions in BC use, that Salt Spring and Gabriola would control the entirety of the

[0:03:18] Voice 6: Island's trust area will score trustees power. Unfortunately, we don't use that size and we can

[0:03:24] Voice 6: see how that would never work. All these other islands have evolved. And as it

[0:03:28] Voice 6: is now, from what

[0:03:29] Voice 6: I can see, in that statement that was made about the weighted voting model, an island like South

[0:03:38] Voice 6: Pender, their two trustees have 3,000%, over 3,000% more voting power than my fellow trustee

[0:03:46] Voice 6: from Salt Spring to have at an Islands Trust Council meeting where big decisions are made

[0:03:53] Voice 6: regarding policy in the spending of tax dollars. Tax dollars that Salt Spring pays a lion's share

[0:03:58] Voice 6: of compared to many other islands. This was recognized at the Governance Committee meeting

[0:04:03] Voice 6: and there was consensus that there was a problem with the situation. So I think that was

[0:04:07] Voice 6: a pretty monumental time there. The Governance Committee agreed to continue on drafting a letter

[0:04:14] Voice 6: to the province regarding some of the issues with the Islands Trust and I will do my best to ensure

[0:04:21] Voice 6: that the undemocratic nature of the Islands Trust will be included in that letter.

[0:04:25] Voice 6: I stated at the meeting that I felt Salt Spring needs to be released from the Islands Trust

[0:04:29] Voice 6: by the province as it would take provincial legislation to do so. This is something I

[0:04:35] Voice 6: will continue to advocate for. I also stated that it's clear to me after being in this position

[0:04:40] Voice 6: for closing in on two years that indeed the Islands Trust and CRD are incapable of dealing

[0:04:45] Voice 6: with the issues we are facing here at Salt Spring and the only way to achieve positive democratic

[0:04:50] Voice 6: forward movement for our community is to incorporate without the inclusion of the

[0:04:54] Voice 6: Islands Trust and become a municipality. There was some rebuttal at the Governance Committee

[0:05:00] Voice 6: meeting to this statement. Some from a trustee named Kate Louise Stamford from Gambura who

[0:05:07] Voice 6: received zero votes there. So it's very interesting. She stated that Salt Spring

[0:05:13] Voice 6: had already had the chance at incorporation and refused.

[0:05:17] Voice 6: I rebutted back that we did not have the option

[0:05:20] Voice 6: of getting out of the Islands Trust completely

[0:05:22] Voice 6: in the last referendum for incorporation.

[0:05:25] Voice 6: As we still would have had two trustees

[0:05:27] Voice 6: from the Islands Trust sitting as councillors

[0:05:30] Voice 6: in an incorporation model,

[0:05:32] Voice 6: which would be made up of a mayor and six councillors.

[0:05:35] Voice 6: So there still would be two trustees on that council.

[0:05:37] Voice 6: And it's my opinion that that's something that we don't want.

[0:05:41] Voice 6: I stated as a municipality we could have our own mandate to preserve and protect and do it in a

[0:05:48] Voice 6: balanced way balancing it between the environment and community housing livelihoods and so on and

[0:05:56] Voice 6: maybe need to take the correct approach so also at the governance committee meeting as a surprise

[0:06:04] Voice 6: to me there was a big focus put on the trustee code of conduct kind of out of the blue for me

[0:06:11] Voice 6: i haven't really heard much about this um i stated i thought we had more important things to be doing

[0:06:17] Voice 6: than this my fellow trustee patrick who's spearheading um this with a request for decision

[0:06:23] Voice 6: on the matter um you know told me when i pushed back um the um well i mean anyways trustee patrick

[0:06:33] Voice 6: who seems to be spearheading the request for decision with the or spearheading the code of

[0:06:37] Voice 6: conduct issue with a request for decision at trial council on the matter when i push back on this

[0:06:42] Voice 6: Code of Conduct, the ex-officio, head of the Salt Spring, Chair Peter Locke, who sits there

[0:06:48] Voice 6: as an onboarding member, stated that this was about staff feeling safe.

[0:06:53] Voice 6: And I apologize, but I can't help but think that I'm being targeted, as Trustee Patrick

[0:07:00] Voice 6: has informed me in the past, that staff and some trustees feel unsafe just being in my

[0:07:05] Voice 6: presence.

[0:07:07] Voice 6: So we'll see what happens there, if I am targeted or not.

[0:07:11] Voice 6: But there's also talk of social media, Facebook being used by trustees, this code of conduct at the Governance Committee meeting.

[0:07:19] Voice 6: And it's funny because I'm in the midst of starting this video campaign, highlighting things that are happening here.

[0:07:26] Voice 6: I'm stressed on social media.

[0:07:28] Voice 6: So maybe I won't be targeted.

[0:07:29] Voice 6: I could be wrong.

[0:07:30] Voice 6: I hope I am.

[0:07:32] Voice 6: But my continued fight for the over 1,300 people who elected me, well, it's clearly ruffled some feathers, I think.

[0:07:41] Voice 6: And the last thing I want to do is make anyone feel unsafe, as I know, and many community members I've spoken to know what it's like to be made feel unsafe.

[0:07:51] Voice 6: We have been made feel unsafe by the Islands Trust's heavy handed regulations that have been attempted as well as implemented along with overreaching attempts that are currently underway,

[0:08:00] Voice 6: way that are clearly made to stifle any hopes for workforce ownership housing projects

[0:08:05] Voice 6: that are needed of any real you know projects that are of any real numbers to be implemented

[0:08:10] Voice 6: implemented and completed i've never threatened any harm to anyone's staff or trustees

[0:08:16] Voice 6: and my trustee position if i have made anyone feel unsafe by my presence or demeanor i'm truly sorry

[0:08:23] Voice 6: for that and um and i definitely it's not my goal i will not apologize though for being passionate

[0:08:30] Voice 6: about fighting for the people who elected me and the issues that concern us on a final note

[0:08:37] Voice 6: this coming june 18th to 20th there's a big trust council meeting on salt spring island at the

[0:08:43] Voice 6: harbor house it's open to the public i encourage people to come out and speak your mind with that

[0:08:54] Voice 6: will conclude electricity report thank you so

[0:09:00] Voice 9: i just note that code of conducts are

[0:09:05] Voice 9: standard part of most local governments and that's that's how it is ours is old

[0:09:15] Voice 9: and provincial guidelines have changed considerably since it was last

[0:09:20] Voice 9: costs reviewed.

[0:09:24] Voice 11: Jessica Patrick?

[0:09:36] Voice 4: I'd like to begin with congratulating Doreen and Wayne Hewitt

[0:09:41] Voice 4: for being a BC Community Award recipients. Doreen and Wayne are vitally dedicated to the protection

[0:09:51] Voice 4: of watersheds, particularly Fish and Lake, and their stewardship and leadership role that they

[0:09:59] Voice 4: play does help build a more resilient community. It is sad to see two housing projects. We have

[0:10:11] Voice 4: heard earlier about Dragonfly. Just yesterday, IAWAVE announced that they're no longer going

[0:10:17] Voice 4: to be pursuing the housing project on Norton Road. These community housing projects are

[0:10:26] Voice 4: are challenging, water being one of the largest issues

[0:10:30] Voice 4: to support these projects.

[0:10:34] Voice 4: And I think we really need to find a way

[0:10:37] Voice 4: to improve the planning for water supply for these housing

[0:10:42] Voice 4: projects in Ganges, because we need some out-of-the-box

[0:10:47] Voice 4: thinking and be able to plan as a unit of Ganges

[0:10:54] Voice 4: rather than individual boats with North Salt Springs.

[0:10:57] Voice 4: We need help, we need to be able to supply water

[0:11:00] Voice 4: to these houses.

[0:11:03] Voice 4: As usual, I participated in several meetings.

[0:11:06] Voice 4: I attended the Association of Vancouver Island

[0:11:08] Voice 4: Coastal Communities Convention.

[0:11:10] Voice 4: There was a significant housing section, session, session,

[0:11:16] Voice 4: right word, on Friday.

[0:11:19] Voice 4: Province talked extensively about the short-term

[0:11:23] Voice 4: rental accommodations act uh and it was quite useful to hear some uh their intent and what

[0:11:31] Voice 4: they were trying to do some of it just opened more questions as to what they mean and um and

[0:11:38] Voice 4: there's a there's a lot for us to understand the bottom line is you know that our local regulations

[0:11:45] Voice 4: is what defines a vacation rental they're not coming in on top of that and uh and they're

[0:11:53] Voice 4: very clear that bed and breakfasts were not the intent. I'm telling you there was a moan across

[0:11:59] Voice 4: the room from the elected officials in the room because clearly lots of communities are struggling

[0:12:04] Voice 4: with the where does a bed and breakfast end and where does a vacation rental start and I know the

[0:12:13] Voice 4: province did promise that they had a definition coming out for hotels which I think did come out

[0:12:20] Voice 4: in their guidance material and certainly wasn't what i was expecting um but they they did release

[0:12:25] Voice 4: some recent um uh more guidance material on uh for directed toward hosts um was the primary material

[0:12:33] Voice 4: that was has come out of the province so lots to learn still on that area bc fairies held a meeting

[0:12:40] Voice 4: to announce a new approach for the ferry advisory committees um i think their approach is interesting

[0:12:47] Voice 4: that they're taking and it certainly increases the public engagement uh aspects of it beyond

[0:12:52] Voice 4: just the traditional committees that we're meeting but they're going to build in an

[0:12:55] Voice 4: engagement component so i i am grateful to see them reimagine the very advisory committees

[0:13:01] Voice 4: and hopefully they'll become a stronger voice for more representation uh the cortez community

[0:13:09] Voice 4: housing group is holding monthly forums to support uh healthy and diverse island communities i

[0:13:17] Voice 4: I attended last month's session

[0:13:18] Voice 4: on water quality and quantity.

[0:13:20] Voice 4: While Cortez and Quadra Islands

[0:13:22] Voice 4: were initially behind the Islands Trust

[0:13:24] Voice 4: in their understanding of their watersheds and water quality,

[0:13:30] Voice 4: they are rapidly outpacing us

[0:13:33] Voice 4: using grant funding, citizen science,

[0:13:35] Voice 4: and doing the work through an equity lens.

[0:13:39] Voice 4: Next month, or this month,

[0:13:41] Voice 4: they're gonna be talking about

[0:13:42] Voice 4: the cooperative housing projects.

[0:13:44] Voice 4: projects. Really, I'm forced to be reckoned with that little

[0:13:48] Voice 4: Cortez Island is taking a big role. I attended the Ministry of

[0:13:55] Voice 4: Transportation infrastructure meeting, along with the

[0:14:00] Voice 4: President Peterson, to talk about kickoffs or better

[0:14:04] Voice 4: communication planning. I also attended the CRD collaboration

[0:14:08] Voice 4: on marine issues. That was all three of us, plus, I think Gary

[0:14:14] Voice 4: home of Brian Webster were there as well. This meeting was a good start but more conversations

[0:14:20] Voice 4: are needed for all the multiple jurisdictions involved in green issues and I think it was a

[0:14:26] Voice 4: strong commitment that we're going to carry on with more conversations. I attended a

[0:14:36] Voice 4: CDF Coastal Douglas fir wildfire workshop at UVic last week. This event was put on by

[0:14:42] Voice 4: by Transitions, Raincoast, the Coast of the Spur,

[0:14:45] Voice 4: Conservation Partnership, and University of Victoria.

[0:14:48] Voice 4: It was really well done meeting with wildfire ecologists

[0:14:51] Voice 4: that they brought in to talk the issue.

[0:14:55] Voice 4: I think you were, Trustee Payson,

[0:14:57] Voice 4: on the online portion of it.

[0:15:00] Voice 4: It was generally agreed that the province

[0:15:02] Voice 4: is putting all its resources into responding to wildfires

[0:15:05] Voice 4: and much more needs to be done to prepare for

[0:15:07] Voice 4: and reduce the risk of wildfires.

[0:15:10] Voice 4: At the Trust Council level,

[0:15:12] Voice 4: I attended the CAO hiring committee, which is still lots going on.

[0:15:19] Voice 4: We've got the CAO is leaving at the end of June and the governance committee

[0:15:26] Voice 4: and also the regional planning committee held a special meeting to discuss

[0:15:30] Voice 4: the land use recommendations from the governance committee report.

[0:15:33] Voice 4: And that's my report.

[0:15:35] Voice 9: Okay.

[0:15:36] Voice 9: There you go.

[0:15:37] Voice 9: Next up is the chair's report.

[0:15:39] Voice 9: Court. Good to hear this week that the Laioxin First Nations and Calhoun tribe signed an

[0:15:48] Voice 9: incremental treaty agreement with the province that's going to see a 312 hectare parcel

[0:15:56] Voice 9: of land on Vancouver Island transferred to the nations. Laioxin in particular up to now

[0:16:03] Voice 9: has only had the lands fiscal on Valdez, no services, water, septic, and transport.

[0:16:14] Voice 9: So that's been a major hold back for them in terms of providing housing and services

[0:16:23] Voice 9: for their community. So it's a positive step forward.

[0:16:26] Voice 9: um fred is a wildfire uh workshop i did attend uh online um really interesting speakers including

[0:16:38] Voice 9: some first nations cultural burning practitioners i think one of the uh one of the interesting

[0:16:46] Voice 9: approaches there was to change the um attitude to wildfires because they've been happening

[0:16:55] Voice 9: since long before we were around and looking at how, as Dr. Patrick mentioned, mitigation

[0:17:05] Voice 9: and prevention rather than only about the fighting of fires.

[0:17:10] Voice 9: There's a wide range of people there, including scientists, firefighters, policy makers, and

[0:17:16] Voice 9: some local elected officials.

[0:17:19] Voice 9: And one of the breakout groups I was in talked about the issues of conservancy in parklands and how they might be managed in a way that mitigates or reduces wildfire risk.

[0:17:38] Voice 9: And some very interesting thoughts on that and some good science there.

[0:17:44] Voice 9: Sure. Trustee Patrick Cutt touched on the CAO hiring committee.

[0:17:51] Voice 9: One of the things that's becoming increasingly

[0:17:54] Voice 16: likely is that we may be hiring

[0:17:58] Voice 9: an interim CAO while the selection process continues.

[0:18:03] Voice 9: And so that seems increasingly likely.

[0:18:08] Voice 9: At the end of this month, Islands Trust Council will be holding its first Committee of the

[0:18:15] Voice 9: Whole meeting to give consideration of the draft policy, first consideration of the draft

[0:18:21] Voice 9: policy statement draft, and Trust Council may be looking at a longer process.

[0:18:35] Voice 9: we certainly have built in to the to the timeline quite a bit of time for for trust council to

[0:18:43] Voice 9: consider that draft in depth as well as a six-month public engagement and referrals timeline

[0:18:57] Voice 9: so that would be good um yeah the meeting with the transportation ministry on april 29th

[0:19:05] Voice 9: I think my big takeaway from that was that the senior staff on Vancouver Island are very interested in improving the two-way communication.

[0:19:16] Voice 9: And I think that's obviously it's good for islands to have that.

[0:19:22] Voice 9: And interestingly enough, as I said, the staff really see benefits for their end, too, of having better communication.

[0:19:30] Voice 9: So that was really positive.

[0:19:33] Voice 9: And first steps again, because it's been a long time since good communication has been happening.

[0:19:42] Voice 9: So it's a start.

[0:19:45] Voice 9: Some of the interesting things out of that were, for example, around line painting.

[0:19:52] Voice 9: Interesting to note how much more expensive a kilometer of line is to paint on the islands than in the rest of the province.

[0:19:59] Voice 9: Part of that's because the trucks with the paint have to come on dangerous cargo run,

[0:20:10] Voice 9: but volatile apparently, so that adds significant costs to things like line painting.

[0:20:17] Voice 9: And the CRD Marine Workshop, which all three of us attended,

[0:20:24] Voice 9: I think also a good start, really, some of the focus was looking at the options to regulate

[0:20:35] Voice 9: private mooring buoys and looking at the complexity and financial costs of implementing those

[0:20:42] Voice 9: solutions.

[0:20:43] Voice 9: Two that are significant and high among them would be enforcement.

[0:20:49] Voice 9: And as mentioned, we have four overlapping jurisdictions, in our

[0:20:56] Voice 9: case, the Local Trust

[0:20:57] Voice 9: Committee, Regional District, the Province, and the Federal Government.

[0:21:01] Voice 9: And the feds were the one voice that wasn't at the table.

[0:21:06] Voice 9: Certainly I think there's interest in the group to try and get the feds involved in

[0:21:13] Voice 9: the discussion because last thing we need is is these different jurisdictions working at

[0:21:20] Voice 9: cross purposes so hopefully um that will take place and there's definitely some strong interest

[0:21:26] Voice 9: in keeping that discussion going uh let's see last thing um the governance committee uh we also got

[0:21:39] Voice 9: an update on the the ongoing work with a corporate planning group so that corporate planning process

[0:21:46] Voice 9: is is continuing and there's some expectation that we'll be sort of engaging the the first bits of

[0:21:55] Voice 9: that coming into the next budget season and hopefully well before end of term we'll have

[0:22:03] Voice 9: actually quite changed the process from what it has been for all these years and

[0:22:09] Voice 9: so I will end my report there and I don't see anyone see the CRD director

[0:22:20] Voice 9: today okay

[0:22:22] Voice 4: that's

[0:22:25] Voice 9: happened before so we'll move on yes sir

[0:22:28] Voice 9: or for planning

[0:22:29] Voice 9: I didn't understand but

[0:22:30] Voice 8: oh so corporate planning it's it's one

[0:22:34] Voice 8: of the recommendations that came out of the governance review and essentially in a nutshell

[0:22:42] Voice 8: what it does is it seeks to align financial planning and strategic planning in a way that

[0:22:50] Voice 8: hasn't really been the way things have been done in the past but it should lead to efficiencies

[0:22:55] Voice 8: and more certainty about completion of

[0:22:58] Voice 9: of projects and stuff yeah uh so next up

[0:23:04] Voice 16: we have the

[0:23:04] Voice 16: draft minutes of the april 11th meeting for adoption anything on those minutes today

[0:23:10] Voice 16: trustee patrick it

[0:23:11] Voice 4: was just one minor correction on page six it's the fourth bullet from the bottom

[0:23:21] Voice 4: said i attended meetings with the salt spring accommodation group i attended meetings with

[0:23:25] Voice 4: a representative of the salt spring accommodation group so it just means that minor correction

[0:23:36] Voice 7: Okay. Just check in with Lisa Millard, see if she got that.

[0:23:44] Voice 4: Good morning, Chair Peterson. Yes, I did. Thank you.

[0:23:47] Voice 8: Okay. Thank you very much. Anything else on the minutes today?

[0:23:54] Voice 8: No. Okay. With that, we take it by general consent the minutes are adopted as amended.

[0:24:04] Voice 9: And no resolution without meeting or advisory planning commission minutes.

[0:24:10] Voice 9: it's no public hearing we have two pieces sorry three pieces of correspondence today and i wonder

[0:24:20] Voice 9: if any trustees want to take any action on any of these or should we receive them all for

[0:24:27] Voice 9: yes justin patrick um

[0:24:29] Voice 4: i'm wondering uh with the item 9.3 uh the announcement of the award

[0:24:34] Voice 4: during wayne hewitt would would it be appropriate for us to write a letter congratulating them for

[0:24:41] Voice 4: that seeing a lot of the work they did was would slip on others over the years

[0:24:49] Voice 4: first would like um sure it would be directed to let the chair condition

[0:24:54] Voice 17: yeah

[0:24:55] Voice 17: i

[0:24:57] Voice 9: i have no problem with that make a resolution

[0:25:02] Voice 4: i'm going to wait sorry um lisa not having a

[0:25:07] Voice 4: motion prepared but uh i moved that the salt spring island local trust committee committee um

[0:25:13] Voice 4: I request the chair to write a letter congratulating Doreen and Wayne Hewitt

[0:25:19] Voice 4: for, I'll just say, Agenda Item 9.3.

[0:25:22] Voice 4: Let's

[0:25:28] Voice 8: check in and see if you got that all right, Lisa.

[0:25:33] Voice 4: Yes, I got that. Thank you.

[0:25:34] Voice 8: Thank you. You guys are amazing. I don't know

[0:25:37] Voice 9: how you guys do it. You're amazing.

[0:25:38] Voice 9: All right. So moved. And do you have a seconder?

[0:25:43] Voice 9: I'll second that. Any further discussion?

[0:25:49] Voice 4: I covered it in my report.

[0:25:51] Voice 4: All

[0:25:51] Voice 9: right. I'll call the question. All those in favor? Any opposed? And the motion carries.

[0:26:01] Voice 9: So that takes us to the follow-up action report, starting on page 52. I will look to staff first

[0:26:10] Voice 9: to see if there's anything you'd like to update us on, and then we'll look for questions.

[0:26:15] Voice 9: Nothing specifically, but certainly welcome any questions from you.

[0:26:20] Voice 9: all right trustees any questions on the follow-up action report

[0:26:27] Voice 9: trustee patrick i

[0:26:28] Voice 4: just have one on the very first item there on page 52 we're going to respond back

[0:26:34] Voice 4: to the letter from the minister of housing that was a target date of this month so is that

[0:26:42] Voice 4: still on target or no

[0:26:45] Voice 16: that's what i do have to apologize uh trust

[0:26:47] Voice 9: ltc it's something we want to

[0:26:49] Voice 9: go to shortly we've just had a lot of changes in our demand as well as our planning functions

[0:26:54] Voice 9: uh so letters have kind of fallen by the wayside um just keeping the focus of the office running

[0:26:59] Voice 9: um but it is something that we hope we'll get to in the next little while so we can recognize the

[0:27:05] Voice 9: importance of that one all right was there anything else on the follow-up action report today

[0:27:21] Voice 9: case uh we have on page 62 we have the salt spring island local trust committee special meeting

[0:27:30] Voice 9: meeting schedule. And that is for decision. This is coming to

[0:27:38] Voice 9: us from Mr. Pingel.

[0:27:43] Voice 9: Briefly,

[0:27:45] Voice 17: certainly when working towards open a meeting between the LTC

[0:27:50] Voice 17: and CRD, through conversations with all parties as best as

[0:27:56] possible. This is the best date and because it's a special

[0:28:00] meeting, our body meeting, our resolution, I

[0:28:06] Voice 17: find it easier to put it in the agenda than the resolution itself. This is an agreed-to meeting. This made the resolution. So, in agreement.

[0:28:20] Voice 9: Okay, thank you. Trustees, would you like to make a resolution?

[0:28:24] Voice 9: resolution.

[0:28:27] Voice 4: Sure. I'll make a motion. I move that the Salisbury Island local trust

[0:28:31] Voice 4: committee request staff to schedule an in-person special meeting at 3 p.m.

[0:28:35] Voice 4: Monday, 17.4.0. Salisbury Island.

[0:28:43] Voice 9: So moved. Do I have a seconder? Seconded by

[0:28:46] Voice 9: Trustee Harris. Any further discussion? So none. I'll call the question. All those

[0:28:52] Voice 9: favor and that looks carries mr chair yes sir if i might ask if we could um just pause on that one

[0:29:00] Voice 9: um when when this possibility was first raised um i know that we ran a conversation about the

[0:29:10] Voice 9: setting of the agenda for this evening uh we can certainly talk about that again on june 6th um

[0:29:17] However, I also am wondering if there's an

[0:29:22] Voice 9: objection from the LTC, I suppose, or if there's been passive endorsement of having staff draft

[0:29:29] Voice 17: this agenda and working directly with the chair of the LTC.

[0:29:34] Voice 17: This meeting being a special meeting, the LTC will be essentially chaired by yourself, Chair Peterson.

[0:29:40] Voice 9: So

[0:29:41] Voice 17: if everyone is comfortable at this table and I can certainly check with the CRD to ensure that everyone is comfortable, it will be a very open and convergent step.

[0:29:53] Voice 17: If everyone

[0:29:55] Voice 9: is comfortable, otherwise I'm happy also to bring back a draft again.

[0:30:02] Voice 9: Yeah, thank you for that. And I would just add that, of course, if there's specific items,

[0:30:10] Voice 9: either trustee wants on the agenda that, of course, be willing to more than happy to accommodate

[0:30:16] Voice 9: that. Well,

[0:30:18] Voice 4: I think the two items that I don't bat it around and discussed is one is the vacation

[0:30:24] Voice 4: rental. This is a really good solid example to work through on the protocol agreements to see

[0:30:32] Voice 4: how we can work together with that as well as um good examples to work on context of the protocol

[0:30:48] Voice 4: do

[0:30:49] Voice 9: you have anything to add okay so obviously if anything comes up and then i think actually

[0:30:57] Voice 9: it's appropriate if we sort of we can work on that and that we can bring it back to the june

[0:31:01] Voice 9: um the jude meeting for the breakback yeah okay great uh no community information meeting or

[0:31:13] Voice 9: public hearing

[0:31:14] Voice 8: today i

[0:31:15] Voice 9: noticed you're plowing through this quite quickly um and you're up to

[0:31:23] Voice 9: the application section but i suggest yes we go into the closed meeting section i believe that

[0:31:29] it would be helpful uh in advance of the second project that we discussed might have done that

[0:31:34] agenda okay you're open to that well

[0:31:40] Voice 9: yeah and we want to i mean if as ever possible to

[0:31:45] Voice 9: try and do the application section most of the time that it's set out for the applicants that

[0:31:51] Voice 9: might be able to do that uh

[0:31:52] Voice 9: mr bingo has also suggested we could do 15 and 16 as well those

[0:32:00] Those are the new business being a

[0:32:03] Voice 9: referral, yeah, a bunch of reports that are not a lot of conversation.

[0:32:16] I could skip ahead to 15

[0:32:18] Voice 9: and get to the closed meeting as well, probably before lunch.

[0:32:23] Voice 7: Okay.

[0:32:23] Voice 7: Does that seem reasonable?

[0:32:25] Voice 8: Do you support time, trustees?

[0:32:27] Voice 8: Any objections?

[0:32:29] Voice 9: Okay.

[0:32:29] Voice 9: so let's head up to uh the new business on page 160 the main island local trust committee draft

[0:32:35] Voice 9: bylaw referral um hopefully everyone's had a chance to look at this of course

[0:32:43] Voice 9: had a look at a galliano a couple of days ago um steph wants to add anything to that

[0:32:54] Voice 9: information here or no uh trust patrick there's no that

[0:32:59] Voice 4: maine continues to uh

[0:33:00] Voice 4: I think there's some lessons to be learned as to how we're doing that.

[0:33:06] Voice 4: But other than that, I'm happy to move that to the press committee and I think to Lisa

[0:33:13] Voice 4: to get all the language in there in regards to the by-law number, our interests are affected.

[0:33:29] Voice 8: Okay, Lisa, I know you do amazing work, but I'll just check in with you and make sure

[0:33:33] Voice 8: you got that all right thank

[0:33:36] Voice 4: you trustee peterson yes i got that

[0:33:38] Voice 9: excellent okay so moved and do i

[0:33:41] Voice 9: have a second here for that secondly by trustee harris any discussion i'm seeing any i'll call

[0:33:48] Voice 9: the question all those in favor and that carries okay so moving on to the report section starting

[0:33:55] Voice 9: Starting on page 170, policy and standing resolutions list.

[0:34:02] Voice 9: Anything on that today?

[0:34:05] Voice 9: No.

[0:34:05] Voice 9: And future projects report on page 179.

[0:34:12] Voice 9: Anything there today?

[0:34:15] Voice 9: Active projects list on page 182.

[0:34:21] Voice 9: Applications on 186.

[0:34:26] Voice 9: Expense report 204.

[0:34:32] Voice 9: And Islands Trust Conservancy Board report on 205 got us through that section quickly.

[0:34:43] Voice 9: So as per the suggestion from staff, I think it's a good way to use our time.

[0:34:49] Voice 9: We have a motion to close the meeting to the public and I'll look to the trustee to make the motion.

[0:34:55] Voice 9: And just for the members of the public, we will come back.

[0:34:59] Voice 9: our aim is to come back um pardon me at uh noon for the uh applications and referrals section

[0:35:11] Voice 15: and

[0:35:14] Voice 9: depending on how long the meeting is closed for we may come back to section 14

[0:35:19] Voice 9: before we take the break but we'll see so

[0:35:23] Voice 3: we don't know we

[0:35:24] Voice 9: don't know how could we do

[0:35:26] Voice 9: so i'll look to trustees for the motion i'm

[0:35:35] Voice 4: in salt spring island local press committee

[0:35:37] Voice 4: close this meeting to the public subject to community charter section 90.

[0:35:41] Voice 4: One, a part of the council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following.

[0:35:50] Voice 4: A, personal information about an identifiable individual who holds or is being considered for a position as an officer, employee, or agent of the municipality or other position appointed by the municipality.

[0:36:02] Voice 4: And that staff be invited to remain.

[0:36:05] Voice 9: So moved to have a seconder.

[0:36:07] Voice 9: good bye trustee harris any discussion i'll call the question all in favor and thank you and

[0:36:20] Voice 11: i don't i think we can come there but the

[0:36:31] Voice 17: applicant for that they might be visiting

[0:36:42] Voice 17: the pre-op signal there we have live streaming they're recording the audio goes on ready to

[0:37:10] Voice 17: receive excellent

[0:37:14] Voice 9: um so welcome back we're going to resume the regular meeting of assault bring

[0:37:23] Voice 9: on the local trust committee just remind everyone this meeting is being recorded and live streamed

[0:37:32] Voice 9: and we're at section 13 applications and referrals and to begin with we have a temporary use permit

[0:37:42] Voice 9: permit for Jackson Ave. Starting on page 63. Chris Buckin, I believe, bringing this

[0:37:54] Voice 7: to us today.

[0:37:55] Voice 10: Hello. Good afternoon, trustees. I have a few applications in front of you today,

[0:37:59] Voice 10: starting with SSTUP 2024.1. The applicant applied earlier this year for a temporary use allowance

[0:38:05] Voice 10: to operate various small-scale commercial uses on a residential zoned property located in the

[0:38:11] Voice 10: Ganges core. This includes retail sales and a food truck. The applicant also came forward last year

[0:38:16] Voice 10: through a development permit application to begin vegetation clearing and lot leveling on the vacant

[0:38:21] Voice 10: lots, and is hoping to establish these temporary uses through mobile units found elsewhere in the

[0:38:26] Voice 10: Ganges village, such as a food truck and two retrofitted shipping containers. Landscaping

[0:38:32] Voice 10: has already been established as according to the site plan submitted within the staff report.

[0:38:36] Voice 10: As the proposal clearly meets applicable OCP policy and temporary use guidelines, staff recommend approval with conditions attached to the permit.

[0:38:46] Voice 10: Conditions handle unit waste, seating, hours of operation.

[0:38:49] Voice 10: One element of the permit revolves around OCP2P guideline G.1.3.6, which restricts the permit duration from the two-year allowance to a 60-day period.

[0:39:00] Voice 10: This is applicable if legal zones exist elsewhere which operate and accommodate similar use.

[0:39:05] Voice 10: as commercial zones exist within the Ganges village which permit both retail sales and

[0:39:10] Voice 10: restaurant use. Staff are under the interpretation that the guideline G.1.3.6 applies. If LTC wishes

[0:39:17] Voice 10: to extend the permit duration they can do so through one of the provided alternate resolutions

[0:39:21] Voice 10: found in the staff report. I am happy to answer any further questions that LTC may have. I also

[0:39:27] Voice 10: understand that the applicant is present in the audience to also take additional questions. Thanks.

[0:39:32] Voice 10: Thank

[0:39:33] Voice 9: you, trustees. Any questions for the planner? Oh, sorry.

[0:39:39] Voice 8: Advocate, would you like to add anything to the report?

[0:39:45] Voice 3: I don't know what at this stage. I'm not happy with the 60 days.

[0:39:50] Voice 3: Can I make a comment on that? Okay, so the 60 days for deputies permits totally

[0:39:58] Voice 3: it just doesn't work. For years, it's always been three years.

[0:40:04] Voice 3: and I respectfully request that I get a three-year temporary use permit it's very difficult to

[0:40:12] Voice 3: have a lease for a three-year period that's minimum that I'd like to lease for

[0:40:19] Voice 3: because if it's for two years then there's a year there that's in limbo maybe

[0:40:24] Voice 3: when it comes up again I won't get approved so and also there's an extra cost there and it's

[0:40:32] Voice 3: every two years there's another cost in where you spread it out over three years uh and those costs

[0:40:38] Voice 3: have to be you know absorbed by the people that are leasing the place so i hopefully respect that

[0:40:47] Voice 3: i will get three years and i just like to thank chris very much for his guidance and uh

[0:40:54] Voice 3: bringing this forward anybody got any questions about another doing here

[0:40:59] Voice 9: yeah thank you uh

[0:41:02] Voice 9: I

[0:41:02] Voice 4: think if you could elaborate on your plans for use of the property.

[0:41:09] Voice 3: Well, it's very restrictive what I can do there as far as what it's sold for right now.

[0:41:16] Voice 3: Right now it's sold for duplex, medical dental building, all the rest of it.

[0:41:21] Voice 3: But with the water moratorium, we have a one-three-quarter inch connection for a single family,

[0:41:26] Voice 3: but for a single business.

[0:41:28] Voice 3: And so I don't want to do any sort of what I call bricks and mortar on the part other than I'm doing this electrical pump shed and that that'd be permanent sort of thing and then everything is going underground being fed into that and then being distributed on the property.

[0:41:46] Voice 3: So the reason I chose the food truck is it's mobile.

[0:41:50] Voice 3: mobile. And the CCANs, they're mobile too, but I'm having trouble, not really trouble,

[0:42:00] Voice 3: but the building department wants a certain classification for modifications coming to

[0:42:05] Voice 3: the CCANs now, and they're forcing it in Salisbury. And it's challenging to find a company that

[0:42:13] Voice 3: meets the risk criteria. So and then in the CCANs I'm hoping to model a concept I saw in

[0:42:24] Voice 3: Langford at the old Langford station there and they're modifying CCANs and then maybe for artists

[0:42:31] Voice 3: for that and that allows an artist to get a downtown location at a reduced rent sort of

[0:42:37] Voice 3: thing and then a non-profit society or whatever kicks in a bit of money to the landowner so that

[0:42:42] Voice 3: but they bring the rent closer to what it should be to.

[0:42:45] Voice 3: But the artist is at a low point.

[0:42:48] Voice 3: And so they can get a feel if their business is viable

[0:42:50] Voice 3: in Ganges or not.

[0:42:52] Voice 3: And then they're encouraged after a year,

[0:42:55] Voice 3: try to find a higher price rent place or something

[0:43:00] Voice 3: and allow another artist to come in.

[0:43:03] Voice 3: That's what

[0:43:04] Voice 9: I would like

[0:43:04] Voice 3: to see happen,

[0:43:05] Voice 3: but the market will drive what comes.

[0:43:11] Voice 3: Thank you.

[0:43:12] Voice 3: Any

[0:43:13] Voice 9: other questions for the latter applicant, Patrick, the

[0:43:18] Voice 4: two, I understand the 60 days where that came from, but are we restricted to only two year temporary use permit timeframes.

[0:43:35] Voice 4: through

[0:43:36] Voice 10: the chair to um trustee patrick um the local government act allows for a three-year

[0:43:41] Voice 10: permit our actual temporary use permit guidelines say two years they are guidelines they're not

[0:43:46] Voice 10: regulations so it does give you a bit of flexibility um but we are restricted to recommend

[0:43:52] Voice 10: permits in accordance with the guidelines have

[0:43:56] Voice 4: we issued any for three years i

[0:44:01] Voice 10: believe we have

[0:44:03] Voice 10: I don't have any example at hand, but I believe I have seen a three-year permit issued.

[0:44:07] Voice 10: I have

[0:44:14] Voice 17: information off the top of my head.

[0:44:18] Voice 9: By and large, we suggest that you comply with the guidelines.

[0:44:22] Voice 9: The guidelines ensure consistency with our policy and the treatment will be valid.

[0:44:32] Voice 6: Trustee Harris.

[0:44:32] Voice 6: I move that the Sulzbrand Trust Committee approve issuance of Tucker's Permit SSTEP 2024.1 Jackson Avenue for a duration of three years.

[0:44:48] Voice 6: So moved.

[0:44:50] Voice 9: I'll second.

[0:44:52] Voice 9: Seconded. Discussion?

[0:44:57] Voice 4: My only comment, being consistent is important to me.

[0:45:05] Voice 4: So that's why I'm curious. I'm trying to understand the three years versus two years.

[0:45:17] Voice 4: Well, I understand the Local Government Act and the three years makes sense.

[0:45:22] Voice 4: Three years will go by faster than I. Generally, I support that.

[0:45:29] Voice 4: I just want to make sure we are being fair in our applying of the particular use permits.

[0:45:59] Voice 6: I would just say that this is in line with the Local Government Act and we have heard

[0:46:04] Voice 6: from Staff Angle that we have issued these types of durations for certain temporary use

[0:46:15] Voice 6: permits in the past.

[0:46:16] Voice 6: and this is very straightforward, a great thing for the town.

[0:46:20] Voice 6: This gives us a certain amount of time to look at the whole property

[0:46:24] Voice 6: without having too many table

[0:46:26] Voice 9: regulations.

[0:46:28] Voice 9: Thank you.

[0:46:29] Voice 9: Steve, do you have something?

[0:46:33] Voice 10: Yes, just to speak to the trustee's concerns,

[0:46:35] Voice 10: there is another TUP, SSTUP 2022.2,

[0:46:38] Voice 10: which also lasts for a three-year term,

[0:46:39] Voice 10: so it is consistent with past approach for sure.

[0:46:46] Voice 9: Any further discussion?

[0:46:49] Voice 4: I support, I understand what Jill will be is planning on the property. I think it is appropriate. I think as you talked about the agenda for building an agenda for our meeting with the CRD, I think it is, I think food trucks in general, not that yours is what I think in Ganges as a whole, there seems to be a huge growing number of food trucks.

[0:47:11] Voice 4: i am sensitive to the brick and borders and the might be an economic development question

[0:47:16] Voice 4: for the lcc so just something to park and come back to but not an issue right now an observation

[0:47:28] Voice 4: is there anything

[0:47:32] Voice 9: further today let's i'm just in support of the promotion okay um that being

[0:47:39] Voice 9: the case i'll call the question all those in favor and the motion carries so thank you uh next up we

[0:47:50] Voice 9: have me um built with birds permit for 261 pulpit ganges road and i believe that's planner belcher

[0:48:05] Voice 9: uh page 86. all

[0:48:08] Voice 2: right so yes the new application for development variance permit for 261

[0:48:12] Voice 2: On Fulford Ganshees Road, the applicant is seeking a variance to the minimum rear lot

[0:48:18] Voice 2: line setback of 7.5 meters for one existing carport within two meters of the rear lot

[0:48:26] Voice 2: line and for two proposed carports within two meters of the rear lot line.

[0:48:31] Voice 2: The subject property is owned by the federal government and rented to the Salt Spring Island

[0:48:36] Voice 2: Island Search and Rescue Society under a five-year lease with a 60-day notice to move clause.

[0:48:44] Voice 2: The first carport was constructed without a permit in September 2023, at which point the

[0:48:51] Voice 2: Capital Regional District Building Inspection notified the applicant that a building permit

[0:48:55] Voice 2: was required, triggering the island's trust review, which determined a variance would also

[0:49:00] Voice 2: be required. The variance request is proposed to allow the Salt Spring Island Search and

[0:49:06] Voice 2: Rescue Society to legalize the existing carport and enable construction of the two additional

[0:49:11] Voice 2: carports to be erected in the existing asphalt parking area where the emergency vehicles have

[0:49:17] Voice 2: been parked for the last four years. The structures have a combined lot coverage of 104 meters squared

[0:49:25] Voice 2: and the existing structure is 5.2 meters or 17 feet in height while the two proposed structures

[0:49:33] Voice 2: structures are four meters or 13 feet in height and since the notification period began Island

[0:49:40] Voice 2: stresses received two pieces of correspondence one in favor of the application and one opposed

[0:49:45] Voice 2: to the sighting due to the effect of the height of the carports would have on their properties

[0:49:51] Voice 2: view of the ocean staff consider the rationale for the application to be reasonable and the proposed

[0:49:58] Voice 2: proposed variance would not challenge the intent of the regulations therefore staff recommends that

[0:50:04] Voice 2: the South Spring Island LTC approve issuance of DVP application ssdvp 2023.20 thanks okay thank you

[0:50:17] Voice 9: and is there an applicant in the room today or with us online yes sir yeah I'm here president

[0:50:25] Voice 9: government president

[0:50:26] Voice 5: of the Salt River United Search and Rescue Society here with Ken Wilson

[0:50:31] Voice 5: who's on the board of directors of the Secretary of the Society. We were the search and rescue

[0:50:38] Voice 5: society on the island since 1988 so it's been a long time. We've been in our present location

[0:50:43] Voice 5: there which is the old RCMP

[0:50:45] Voice 17: building I think for the last 12 years so we're

[0:50:49] Voice 9: fortunate that

[0:50:51] Voice 9: federal government leases to site to us for a dollar a year which allows us

[0:50:55] Voice 5: to carry on

[0:50:56] Voice 5: those different steel operations the

[0:50:59] Voice 17: other biggest asset that we have are our vehicles we have a new

[0:51:03] Voice 17: command vehicle which is 1004 so we have about 350 000 with the technology in that vehicle

[0:51:11] Voice 17: and we have other

[0:51:15] Voice 9: vehicles there with stretchers and persecuted things

[0:51:19] Voice 17: to

[0:51:21] Voice 9: protect our investment

[0:51:22] Voice 9: We wanted to raise shelters

[0:51:23] Voice 5: over

[0:51:24] Voice 17: them, and these shelters are designed ultimately to

[0:51:26] Voice 5: be removed

[0:51:27] Voice 17: under the terms of our lease with the government.

[0:51:30] Voice 17: We have to lock the parking lot back to its original condition if they use sub-determined lease.

[0:51:39] Voice 17: So we had that in mind. These are

[0:51:42] Voice 5: engineered structures that were installed by a company that manufactured them to engineer specifics.

[0:51:49] Voice 5: civics however we did not realize because we regarded them as temporary structures even more

[0:51:54] Voice 5: which were well anchored

[0:51:56] Voice 17: that we was needing permanent but we were sort of surprised

[0:52:00] Voice 17: we thought we'd order and so that created this taxidermy next which leads us here to today so

[0:52:08] Voice 17: we're very pleased that the recommendation from food and violence

[0:52:12] Voice 5: trust is this move forward and

[0:52:15] Voice 5: And I'm not quite sure how it would interfere with the sight lines because there's a large fence behind us and then there's trees behind that.

[0:52:24] Voice 5: And so while it does stick above the fence behind us for a couple of feet, there's trees behind the lot.

[0:52:31] Voice 5: So it actually affects the ocean, but it is like the back there and our neighbors, the closest thing with us, we have parking arrangements with a number of parking vehicles on there.

[0:52:47] Voice 5: properties across the street to

[0:52:53] Voice 17: the recycling people next to us.

[0:52:59] Voice 17: I'm not sure what else I could say,

[0:53:05] Voice 17: happy to answer any questions you may have.

[0:53:09] Voice 9: Trustee, any questions for the applicant or the planner?

[0:53:14] Voice 4: I'm sorry, you had to learn about all the regulations on the project.

[0:53:19] Voice 4: Well, welcome to the club.

[0:53:20] Voice 4: um uh no i really really appreciate uh search and rescue everything that you do and uh and

[0:53:28] Voice 4: understand that vehicles are valuable assets that could be protected oh

[0:53:37] Voice 9: look to uh trustee to give

[0:53:39] Voice 9: them a motion then um

[0:53:44] Voice 4: i'm with the south spring island local trust to be approved issuance

[0:53:47] Voice 4: development variance permit application ssdbp 2023.20 move

[0:53:53] Voice 9: to have a seconder accepted by trustee

[0:53:56] Voice 9: Harris any further discussion seeing any I'll call the question all those in favor and the motion

[0:54:04] Voice 9: carries thank you very much and thank you for your assistance and okay next up 13.3 we have

[0:54:19] Voice 9: SSS 20 23.3 Vesuvius Bay Road starting on page 103 and that's Flanner Belcher again

[0:54:27] Voice 9: yep

[0:54:29] Voice 2: so this is a subdivision application for a boundary adjustment at 784 Vesuvius Bay Road

[0:54:37] Voice 2: within the proposed subdivision one lot proposed lot a requires a waiver to the 10 percent frontage

[0:54:44] Voice 2: requirement so in the Salt Spring Island land use bylaws section 5.3.1 requires that the frontage

[0:54:52] Voice 2: of any lot in a proposed subdivision must be at least 10 percent of its perimeter provided and

[0:54:57] Voice 2: and then provided that in no case

[0:55:00] Voice 2: may the frontage be less than 10 meters.

[0:55:02] Voice 2: And section 512 of the Local Government Act

[0:55:06] Voice 2: states that a local government may exempt a parcel

[0:55:09] Voice 2: from the statutory or bylaw minimum frontage.

[0:55:13] Voice 2: Proposed lot A has a frontage of 10 meters,

[0:55:16] Voice 2: which would be about 2% of the lot's perimeter.

[0:55:20] Voice 2: And staff is recommending that the resolution is supported

[0:55:23] Voice 2: as no new lots are being created

[0:55:25] Voice 2: through the boundary adjustment and the road frontage has not changed as a result of the

[0:55:31] Voice 2: application. The lot achieves the minimum frontage requirement of 10 meters and the inability to meet

[0:55:39] Voice 2: the 10 percent perimeter frontage requirement should not represent a barrier to subdivision

[0:55:44] Voice 2: as the subject location already provides access and a driveway to the property and the shape of

[0:55:50] Voice 2: of the proposed lot is not irregular

[0:55:53] Voice 2: based on the land use by-law.

[0:55:58] Voice 9: Okay, thank you.

[0:55:59] Voice 9: And do we have the applicant with us today?

[0:56:02] Voice 9: Yes, sir.

[0:56:05] Voice 17: This is really just a technical adjustment

[0:56:07] Voice 17: because the non-conformance of the property

[0:56:10] Voice 17: was created by the City of New Jersey in 1996

[0:56:13] Voice 17: and the current lot.

[0:56:17] Voice 17: So the purpose of the boundary adjustment

[0:56:19] Voice 17: so that we can take better care of the land

[0:56:24] Voice 17: are trying where I'm back there and there is a room and it's got a left leg and the top of the property

[0:56:31] Voice 17: of the park is a mixed domain it's not accessible from the property so it just recognizes the fact

[0:56:38] Voice 17: we have to take care of that property to go to the eradicate and see the invasive species and that

[0:56:45] Voice 17: good purpose outside that's nothing to do with being honest it's taking care of something

[0:56:51] Voice 17: thank you

[0:56:56] Voice 9: trustees any questions for the applicant or planner i

[0:57:01] Voice 4: i don't have any questions

[0:57:05] Voice 9: questions uh then we do have a recommendation for us here page 103

[0:57:17] Voice 4: i'm with the salisbury island local trust committee exam block a a proposed subdivision

[0:57:22] Voice 4: uh so subdivision 223.3 after 784 the swedish bay road from the 10 minimum frontage requirement

[0:57:32] Voice 4: under section 531 the salisbury island land use byline 355 section 512 of the long gun pack

[0:57:41] Voice 9: so moved to have a seconder seconded by trustee harris any further discussion not

[0:57:48] Voice 9: seeing any i'll call the question all those in favor and then the motion carries

[0:57:55] Voice 9: all right so next we have uh rezoning for musgrave road starting on page 107 and that's back to plan

[0:58:05] Voice 9: our bucket all

[0:58:07] Voice 10: right yeah next up is a staff request to ltc for an endorsement regarding

[0:58:11] Voice 10: consistent consistency with the trust policy statement for the rezoning file on musgrave

[0:58:16] Voice 10: road file number ssrz-2022.1 this application was last presented to ltc in october 2023

[0:58:23] Voice 10: where LTC resolved an alternate resolution to send the application out for referrals and to

[0:58:28] Voice 10: host a public hearing. However, in this meeting, no resolution was offered by staff or secured

[0:58:34] Voice 10: regarding the LTC's endorsement with the trust policy statement. This resolution should occur

[0:58:39] Voice 10: before the public hearing and must occur before being forwarded to executive committee for

[0:58:44] Voice 10: approval. With this in mind, the same policy statement checklist has been presented to LTC

[0:58:49] Voice 10: today with a recommendation for endorsement. If LTC considers any changes to the checklist or

[0:58:54] Voice 10: finds the proposal not in consistency with the policy statement, LTC could move to make an

[0:58:59] Voice 10: alternate resolution. Additionally, as a public hearing was confirmed in the October meeting,

[0:59:03] Voice 10: staff seek clarity on the status of the occurrence of a public information session. While this

[0:59:08] Voice 10: alternate resolution was not presented to LTC during October consideration, posting these

[0:59:13] Voice 10: information periods to the public is a regular practice and is built into the cost model of

[0:59:19] Voice 10: the rezoning application fee. While staff have not recommended this as a primary resolution,

[0:59:24] Voice 10: an alternate resolution with this option has been presented to LTC for consideration,

[0:59:28] Voice 10: if there's an appetite to host a session. Just as a brief update, referral responses from the

[0:59:34] Voice 10: selected agencies were received and every response indicated no concern with the proposed by-law

[0:59:39] Voice 10: amendments. I'm happy to answer any further questions that LTC may have. I also understand

[0:59:43] Voice 10: that the applicant is attending over Zoom and can take questions as well. Thank you.

[0:59:49] Voice 7: Great. Thank you. So we'll see if the applicant would like to add anything to the report.

[0:59:56] Voice 12: Yeah. Hi. Welcome, everybody, or thank you, everybody, for allowing me to be here.

[1:00:00] Voice 12: and I just wanted to do just a quick overview of the project again just to refresh everybody's

[1:00:05] Voice 12: memory on the project and maybe give any details to the project as well. So just a little bit of

[1:00:11] Voice 12: a background. I used to live in Abbotsford, sold a helicopter company over there about two years ago

[1:00:17] Voice 12: and decided that we have two young boys, a four and a six-year-old and we decided we wanted to

[1:00:23] Voice 12: shift our lifestyle a little bit. I now work online selling helicopters and so my work is

[1:00:28] Voice 12: mobile so I can kind of work from anywhere. We wanted to raise our boys in an area where we

[1:00:33] Voice 12: could get out of the city and just have some space around us and some freedom to be able to allow our

[1:00:38] Voice 12: boys to be raised sort of in the outdoors like I was when I was young. So we found a property here

[1:00:43] Voice 12: on Salt Spring Island. It's an amazing property, as you guys well know, up on Musgrave, 155 acres

[1:00:49] Voice 12: with lots of space and lots of area to roam. So we purchased the property and the idea with the

[1:00:55] Voice 12: property when we purchased it was that my sister and myself, so my wife and I, and then my sister

[1:01:01] Voice 12: and her family would be able to, at some point in the future, take care of our parents as they're

[1:01:06] Voice 12: getting older. And so my wife's parents are getting to retirement age now, and they live up in Chetwin

[1:01:12] Voice 12: currently. And my parents are retirement age now as well. They live out in Hope. And so the idea

[1:01:18] Voice 12: was to rezone the property to allow four family dwellings. And so we would establish a home here

[1:01:23] Voice 12: for us. My sister would have a home here as well. And then as my parents and parents got older,

[1:01:28] Voice 12: we'd be able to take care of them through that stage of their life. And so that's what we started

[1:01:35] Voice 12: with about two years ago with this application. We've been through all the processes, as you guys

[1:01:40] Voice 12: well know, with everything that we've submitted. The property is situated on a steep slope. There's

[1:01:48] Voice 12: a steep ravine down the middle of a property where the creek runs through. And most of the land is

[1:01:54] Voice 12: really down a steep slope. And at the top sort of corner of the property, there's a bit of a bench

[1:01:59] Voice 12: up here. This was logged twice, I believe, over the years, back, I think, in the 50s, and then

[1:02:06] Voice 12: about 20, 25 years ago again. And so the property has established logging roads on it. These logging

[1:02:13] Voice 12: roads naturally lead to the open areas where they had the logging blocks and these um basically

[1:02:18] Voice 12: presented ideal locations for for building houses so we looked at it um these locations of the four

[1:02:25] Voice 12: different spots that we've proposed are within 20 of the land so they are clustered as sort of as

[1:02:31] Voice 12: well as they can be uh within the land with the geography that we have available to us and so um

[1:02:37] Voice 12: so they've gone kind of into the corner it does spread around the the back sort of uh edge of the

[1:02:42] Voice 12: the property just because of geographically that's the the best location for those uh those

[1:02:48] Voice 12: houses or those homes to be set and like i say that's where the established roads already are

[1:02:54] Voice 12: so we wouldn't have to if we were trying to group them closer together we wouldn't have to establish

[1:02:58] Voice 12: new roads to the the different locations and um and so then you know obviously there is the

[1:03:05] Voice 12: opportunity i talked to you know our geotech and there is opportunity that we could bring the

[1:03:09] Voice 12: houses slightly closer together. The issue that I have with that personally is that I moved to

[1:03:14] Voice 12: Salisbury Island and bought 155 acres so that I wouldn't be right next to a neighbor and that I'd

[1:03:19] Voice 12: actually have some free space around me. And so the proposed locations for these homes allow for

[1:03:25] Voice 12: everybody to be here, allow for everybody to have the space that they need to live and operate

[1:03:30] Voice 12: with space around them, but still fall well comfortably within the clustering requirement

[1:03:36] Voice 12: for the you know to be within 30 percent of land so we we fall within that 30 percent and i think

[1:03:42] Voice 12: it's really important to um to to state you know with our parents uh we come from a background where

[1:03:47] Voice 12: you know everybody had to work very hard for everything that uh that we had and uh so our

[1:03:52] Voice 12: parents are in a stage of life now where um they they can't just retire and and afford to you know

[1:03:58] Voice 12: live in a nice big comfortable home um so i think the the opportunity to uh sell what they have in

[1:04:05] Voice 12: both in Chetwin and in Hope, and then to move on to this property and actually have a little bit

[1:04:10] Voice 12: of money that they could retire on comfortably is something that would be very valuable to them

[1:04:15] Voice 12: in that last stages of their lives as they go through their retirement years. So those are the

[1:04:20] Voice 12: things that we're looking at right now. We have in the meantime established a small 600 square

[1:04:26] Voice 12: foot house on the property, which is basically what would be considered a cottage, which is

[1:04:32] Voice 12: going to be eventually will be maybe a um just a guest house or something once we establish our

[1:04:38] Voice 12: proper home on here but that's where we are living at at the moment and um so that's where we are

[1:04:43] Voice 12: with the stage of the pro the project we've been doing this for two years now and we look forward

[1:04:48] Voice 12: to hopefully having a conclusion at some point on this so i'd be happy to answer any questions that

[1:04:52] Voice 12: anybody has but thanks for allowing me to speak thank

[1:04:57] Voice 9: you um trustees questions for the applicant

[1:05:00] Voice 9: Christopher McConkey- To work better today just over

[1:05:05] Voice 4: all we're discussing today is whether or not it's compliant with the press policy state that's correct so yeah that's all our considerations are is this, this is forestry this lot is it also in the PMFL.

[1:05:25] Voice 10: Christopher McConkey- So I can clarify PMFL.

[1:05:28] Voice 10: Christopher

[1:05:28] Voice 4: McConkey- private managed forest lands is it or just is it a poor slot that's not in a bell or.

[1:05:36] Voice 10: I'm unclear on the answer right now. I think it was just F1

[1:05:39] Voice 10: zone, but I have no certainty there, so I would need to get back to you.

[1:05:45] Voice 4: Okay. I'm curious. So I'd be interested to understand on the form here, staff for the

[1:05:59] Voice 4: forest section clicked not applicable. So I'm just wondering why would this be not applicable?

[1:06:13] Voice 10: Christopher McConkey, Right through the Chair to trustee Patrick i'm happy to answer that this was forwarded from the October meeting and speaking with my colleague.

[1:06:20] Voice 10: Christopher McConkey, The not applicable determination was made because there's actually no change in use and the development potential actually isn't changing either so no expansions really being considered here it's just allowing for the increased development now versus through subdivision.

[1:06:37] Voice 4: i understand that but the trust policy statement talks for this section about maintaining

[1:06:42] Voice 4: the large blocks of forest land as being sort of the drive for that so this does affect maintaining

[1:06:49] Voice 4: a block of forest land which that would be my interpretation sure

[1:06:56] Voice 17: so

[1:07:01] Voice 4: okay i think that

[1:07:04] Voice 4: i think there needs to be an evaluation of that of whether or not it meets the forest

[1:07:10] Voice 4: not just not clear. And I also question the transportation section,

[1:07:20] Voice 4: this is because the road that, what is that road classified as?

[1:07:25] Voice 4: Are we speaking

[1:07:29] Voice 10: about the road on the property?

[1:07:31] Voice 4: No, the road to the property, the road that accesses the property's access from the Musgrave

[1:07:36] Voice 4: road. It's a local non-maintainer. It's a maintainer. It's a rough road.

[1:07:50] Voice 9: Yes. According to the, they're the most, they're the low-maintenance standard, right?

[1:07:57] Voice 9: It's not unmaintained, but definitely pristine conditions. I'd have to double check the section.

[1:08:09] Voice 17: standards agreements? One second here.

[1:08:21] Voice 9: It's a fall down the residential rural classification.

[1:08:31] Voice 4: I just know that in the conference, every conversation

[1:08:33] Voice 4: you've ever had about any development of that road was if

[1:08:36] Voice 4: there was subdivision, the roads would have to be upgraded. Now,

[1:08:42] Voice 4: I know this is not subdivision, but it's the equivalent of

[1:08:45] Voice 4: subdivision. More more houses being put on on that road. And

[1:08:52] Voice 4: And so, again, this section under the trust policy statement is listed as not applicable when this is putting more density on on a roadway that's not, you know, it's a pretty low standard.

[1:09:08] Voice 4: Mr. Chair,

[1:09:23] Voice 17: roads, which are all going to go with your application about an

[1:09:27] Voice 17: addition of the burden.

[1:09:29] Voice 9: The pension years, but that is not the thing.

[1:09:34] Voice 9: With that, potentially 10 plus more trips a day. Possibly that

[1:09:43] Voice 9: may not be a measurable amount of impact on the roadways. So

[1:09:47] Voice 9: and I know that we did, Mr. Bucking, my son, a bucket, maybe

[1:09:52] Voice 9: Do you have a confirmed application to the Ministry of Transportation for comment?

[1:10:00] Voice 9: I see him nodding his head there, so I'll take that as a yes.

[1:10:03] Voice 9: I

[1:10:03] Voice 10: can speak to that.

[1:10:04] Voice 10: Yes, this was sent out to the Ministry of Transportation, the full proposal and the bylaw.

[1:10:09] Voice 10: And there was a comment received with no concern indicated.

[1:10:12] Voice 10: The

[1:10:23] Voice 17: road may be on the

[1:10:25] Voice 6: low end of maintenance, but it is maintained.

[1:10:27] Voice 6: maintained. There's considerable traffic from Musgrave Landing and up and over to the Fulford

[1:10:35] Voice 6: side regularly on a daily basis. There has been extensive grading and upgrade with traveling

[1:10:44] Voice 6: that MOT has been doing to the road. I would also argue that this is actually basically

[1:10:54] Voice 6: like a down zone because that property would allow more houses than what is being proposed

[1:10:58] Voice 6: here. I'm only quite, for lack of better words, sort of troubled at the reluctance to let

[1:11:12] Voice 6: this project initiate. I would be more than happy to pass this in October and I see still

[1:11:21] Voice 6: that we're not it's not like we're moving this forward in any real way we're just um

[1:11:28] Voice 6: allowed allowing it to go through the necessary steps which i still think

[1:11:32] Voice 6: i'm troubled if this is is the case because we're using considerable staff time

[1:11:38] Voice 6: and it's troubling to me so at this point um i'd be more than happy to

[1:11:47] Voice 6: to make this recommendation,

[1:11:50] Voice 6: if that's what planner Buckin would like to see.

[1:11:55] Voice 6: And I would move that the Salt Spring Animal Trust Committee

[1:11:59] Voice 6: has reviewed the Island's Trust Policy Statement Directives

[1:12:02] Voice 6: on the Checklist and Determinant By-Law 536,

[1:12:05] Voice 6: cited as Salt Spring Island Land Use By-Law

[1:12:07] Voice 6: Number 355, 1999, Amendment Number 1,

[1:12:12] Voice 6: 2023 SSRZ 2022.1, Section 50, Musgrave Road,

[1:12:17] Voice 6: not contrary to or at variance with the item stress policy statement so move to a secondary

[1:12:25] Voice 4: second for discussion purposes it

[1:12:27] Voice 9: was then seconded by trustee patrick uh further discussion

[1:12:32] Voice 9: um you know as

[1:12:34] Voice 6: far as the pmfl goes that's something that's that landowners get involved

[1:12:39] Voice 6: with if they choose or not this property has extensively been blocked over the years

[1:12:47] Voice 6: as the has been indicated it's a very steep ground up here and to utilize an existing road which is a

[1:12:56] Voice 6: great way to do things so that's not to disturb you know undeveloped land it only makes sense to

[1:13:02] Voice 6: utilize the existing um you know hard pack the old logging road uh i you know i i applaud the gumption

[1:13:11] Voice 6: of the people that are

[1:13:13] Voice 6: the applicants and their families

[1:13:18] Voice 6: they've succeeded in doing

[1:13:19] Voice 6: over the years and I

[1:13:21] Voice 6: just wish we had more people like this

[1:13:23] Voice 6: so I'm fully in support

[1:13:25] Voice 6: of this recommendation right now

[1:13:29] Voice 9: Planner

[1:13:29] Voice 7: Belcher is there

[1:13:30] Voice 7: you're going?

[1:13:32] Voice 10: Yeah just to clarify

[1:13:35] Voice 10: Trustee Patrick's point

[1:13:36] Voice 10: it does not fall within the PMFL

[1:13:37] Voice 10: I've just received that clarification now

[1:13:39] Voice 10: Yeah

[1:13:43] Voice 9: I suspect not

[1:13:44] Voice 9: generally the landowner would probably know because there is some maintenance of

[1:13:48] Voice 9: that status required and also has tax implications um further discussion trustee patrick yeah i mean

[1:13:57] Voice 4: i i don't see that this meets or convinced that this meets the trust policy statement at this

[1:14:05] Voice 4: time because of the this is f1 we do not have our forestry i don't know if it's f1 or f2 but

[1:14:11] Voice 4: of forestry uh we don't have a lot of forestry blocks left that are on this this side of the

[1:14:18] Voice 4: island um and that that needs to be evaluated against the trust policy statement rather than

[1:14:25] Voice 4: say it's not applicable um and the the road and the is again that section is marked as not applicable

[1:14:35] Voice 4: And I think generally putting more density on these areas that are not as well serviced and as outside fire service area is just, to me, not in the meaning of the trust policy statement.

[1:14:57] Voice 4: So at this time, I can't vote in favor of being supported by the trust policy statement.

[1:15:05] Voice 9: Okay, just, just a moment. Just for my clarification, Trustee Patrick, are you talking about, sort of grayscale here, is it in that 4.2 section?

[1:15:18] Voice 9: 4.2 and 5.3.

[1:15:21] Voice 9: So 4.2 is the forest section, 5.3 is the transportation section. Yeah, it's just a little bit of a grayscale.

[1:15:33] Voice 9: so is it all three of like 0.6 0.7 0.8 in the end of fourth section and

[1:15:40] Voice 4: i could i can literally say

[1:15:42] Voice 4: it's like a 5.2.4 as well about uh preserving um protection of the environment natural amenities

[1:15:49] Voice 4: and resources and community character being that road you know is very it serves very low

[1:15:55] Voice 4: density of that direction uh

[1:16:04] Voice 6: trustee harris here had something yes i do um you know mot has already

[1:16:08] Voice 6: stated that it's no concern as far as there being houses up there. The fire

[1:16:17] Voice 6: district, yes it's out. We have heard at you know wildfire conferences that the

[1:16:22] Voice 6: firefighting efforts in those areas would be fast and very effective from

[1:16:28] Voice 6: Vancouver Island via air support. It's only this is actually a good thing that

[1:16:32] Voice 6: we've got folks out there to actually keep an eye on you know what's

[1:16:37] Voice 6: right what's happening up there and as well as having those roads that are on that large property

[1:16:44] Voice 6: basically maintained and accessible in case there was some need to have ground support but as it's

[1:16:51] Voice 6: as it is now the um it's not from what we've heard from the vancouver island error

[1:16:57] Voice 6: support for wildfire is that any fire up in these parts that are out of the fire

[1:17:02] Voice 6: district here would be dealt with very quickly and very effectively there's a lot of confidence there

[1:17:09] Voice 6: their housing is allowed it's it's the way it is and i don't you know i'm worried that there may

[1:17:18] Voice 6: be some bias being implied here and i really feel for the applicants um because this is a mobile

[1:17:24] Voice 6: state um in october and then just this longer um puzzle of this forestry aspect of it it's just

[1:17:32] Voice 6: at this stage of the game. So struggle. Anyhow, I'm fully in

[1:17:38] Voice 6: support of this recommendation about this has happened. This

[1:17:42] Voice 6: isn't like it's the end of the story. Still didn't go to public

[1:17:46] Voice 6: hearings. So I would have rather seen it done within October.

[1:17:50] Voice 6: We need to be looking at this today. But this is what we have

[1:17:52] Voice 6: in front of us. So 100% support this recommendation.

[1:18:02] Voice 9: Okay, I'm just having a look at these sections and trying to get

[1:18:05] Voice 9: the sense of that and uh i don't think it's i don't think it's germane or necessary to add the

[1:18:11] Voice 9: allegations of bias in this case we're looking at that

[1:18:14] Voice 6: when i hear the statements coming that

[1:18:16] Voice 6: she doesn't think it's this well

[1:18:18] Voice 9: but we don't want

[1:18:19] Voice 6: to have we all have i have spoken well

[1:18:21] Voice 6: clearly

[1:18:21] Voice 9: bias is being put down here i've

[1:18:24] Voice 7: seen it i'm

[1:18:24] Voice 9: not saying that it's it's not germane to the

[1:18:27] Voice 9: question um if they're if you're well it

[1:18:30] Voice 6: is we're not

[1:18:31] Voice 9: supposed to be putting bias like that and

[1:18:32] Voice 9: we're making these types of decisions so i wouldn't i just i don't i don't see that that's

[1:18:38] Voice 9: sustainable i don't see evidence for that side i don't i

[1:18:41] Voice 9: don't i'd prefer if you just leave that

[1:18:43] Voice 9: out and stick to the actual factual parts here that's factual to me that's an opinion um so

[1:18:51] Voice 9: that's as to these i'm just looking at the 4.2 section here um i'm just trying to understand

[1:18:59] Voice 9: and trust to Patrick, where you feel that it's not quite meeting the standard for non-applicable.

[1:19:13] Voice 9: And so under 4.2.6, addressing the need to protect ecological integrity on a scale of forest stands and landscapes,

[1:19:26] Voice 9: and that's around the official community plan regulatory violence.

[1:19:29] Voice 9: Can you just elucidate a little bit on,

[1:19:32] Voice 9: we're just trying to find where your view is not.

[1:19:35] Voice 9: Well,

[1:19:36] Voice 4: it's both our OCP,

[1:19:37] Voice 4: our OCP makes statement of maintaining large blocks.

[1:19:41] Voice 4: And I think that comes from the forest sections here

[1:19:44] Voice 4: in the trust policy statement as well.

[1:19:48] Voice 4: So it's maintaining, recognizing the value of forestry

[1:19:53] Voice 4: and the landings forestry and maintaining those blocks.

[1:19:58] Voice 4: blocks i'm saying this hasn't been evaluated just saying it's not applicable okay

[1:20:02] Voice 9: so you're saying

[1:20:03] Voice 9: that that you just don't think it's been evaluated not that it's it needs to

[1:20:08] Voice 9: be but it should should

[1:20:09] Voice 9: because yeah that

[1:20:10] Voice 9: helps me because i'm also if i may we're not just a moment but we're not looking

[1:20:16] Voice 9: at a um a subdivision in terms of large land holdings the the lot size isn't changing or

[1:20:23] Voice 9: anything like that just going to look at an interesting the designation of forest ecosystem

[1:20:35] Voice 9: reserves um how do you see that applying in this case this is forced

[1:20:41] Voice 4: it's zone forestry

[1:20:42] Voice 4: but

[1:20:43] Voice 9: it's not a designation of forest ecosystem reserves that's why i'm a little confused so

[1:20:50] Voice 9: well

[1:20:50] Voice 4: i think so this section has not been evaluated okay the

[1:20:54] Voice 4: value of the forestry

[1:20:56] Voice 4: elements of this property yeah

[1:20:58] Voice 9: okay i'm just trying to understand what you're

[1:21:00] Voice 9: you're uh where you're coming from on this so um yeah okay thank

[1:21:09] Voice 6: you this to me very more of

[1:21:13] Voice 6: the trouble um it's this is not coming out of forestry sports where you can still happen on

[1:21:18] Voice 6: this property i don't see the argument here um i know i i'll leave it at that i'm in support of

[1:21:28] Voice 4: okay i'm

[1:21:29] Voice 9: just going to go back to trust patrick here for a moment so in terms of the type of

[1:21:34] Voice 9: assessment that you're feeling is missing here how would that take place i

[1:21:41] Voice 4: don't know i don't

[1:21:42] Voice 4: have experience in this how this is evaluated to

[1:21:46] Voice 9: staff then how would if further evaluation of

[1:21:51] Voice 9: these sections was requested how would that take place i

[1:21:55] Voice 4: think it just needs to be considered

[1:21:57] Voice 4: rather than say not applicable um as well as the transportation and fertility section um

[1:22:07] Voice 4: as being not applicable i i just can't understand that so

[1:22:16] Voice 6: i'm just looking to see that first

[1:22:18] Voice 6: some guidance on the

[1:22:19] Voice 9: applicability of the of the transportation portion going back to the central

[1:22:23] Voice 9: argument that it's not used concerning about the identification not even so um so in that way

[1:22:32] Voice 9: to sort of do it and it's not really an intensive development in terms of growth impact uh it's

[1:22:43] Voice 9: so um with regards to the forest impacts i think i would need to understand a little bit more about

[1:22:49] Voice 9: how tc is concerned as it relates to the trust policy statement policies in order to respond

[1:22:55] Voice 9: to how we could

[1:22:55] Voice 17: further review that um

[1:23:00] Voice 9: and so my understanding of what's before us today then is if

[1:23:07] Voice 9: um it's felt that there's deficits here how do we go about requesting that further information

[1:23:15] Voice 9: but if you get more clarity i can answer you right now or i could yes please or i mean frankly

[1:23:21] Voice 9: i mean if it's if in the sense of a majority of lpc this is um for you to determine if you feel

[1:23:27] Voice 9: that this meets the policy um does it um if lpc does not feel that this is not applicable

[1:23:36] Voice 9: development doesn't apply and that's something that LTC may wish to consider changing but that

[1:23:42] Voice 9: does change obviously how EC will be successful whether or not we're going to be changing forward

[1:23:50] Voice 6: that's

[1:23:51] Voice 4: the background I'm just trying to bring this as a whole

[1:23:55] Voice 4: trust policy statement as it sits today says with responsible management the natural resources of

[1:24:01] Voice 4: trust area can be used long into the future. In the long term, it is less costly to use resources

[1:24:08] Voice 4: sustainably and they have to replace or rehabilitate them once they are depleted.

[1:24:13] Voice 4: Discriminant use or development of natural resources can threaten the island's lifestyle

[1:24:17] Voice 4: environment and the values of people who live in the digital trust area. That's sort of the

[1:24:22] Voice 4: leadership into the section on foresting and then it's these directive policies

[1:24:29] Voice 4: things um that pertain to the integrity first plan stands and landscapes so like i said this

[1:24:40] Voice 4: is a forestry scaled lot and like said these things should be evaluated if i'm

[1:24:48] Voice 6: just here

[1:24:51] Voice 6: this is not indiscriminate development this is a small development staff as you stated this

[1:24:58] Voice 6: there was conversations trustee patrick june you and i prior to my being elected this is where i

[1:25:04] Voice 6: come from with the bikes to me i am in shame at this point and even though we're even having this

[1:25:12] conversation and

[1:25:13] Voice 6: i apologize profusely to the applicants and to the people here and

[1:25:17] Voice 6: and to the community as a whole we need housing here this is bringing economy people in the area

[1:25:27] Voice 6: this will stay as forestry there's not this is not taking that out of forestry most of the ground is

[1:25:33] Voice 6: steep ground we can be logged into the future and into perpetuity again and again and again

[1:25:37] Voice 6: as things improve we've already had you know we're cutting third growth on a regular basis

[1:25:44] Voice 6: here now and the trees are growing at an alarming rate so this is not indiscriminate it's not

[1:25:50] Voice 6: damaging the ecosystem to me this is something very positive and to shine a light on it other

[1:25:59] Voice 6: than that in my opinion is wrong i'm in support of this recommendation at this point

[1:26:07] Voice 6: also i feel it's in line with the policy statement thank you so

[1:26:16] Voice 9: um if i may trust

[1:26:18] Voice 9: you patrick that's just trying to understand i'm reading and rereading these these sections

[1:26:25] Voice 9: and i

[1:26:27] Voice 17: understand

[1:26:32] Voice 9: what i think i understand saying is that you don't feel there's been

[1:26:38] Voice 9: that you don't feel that non-applicable is correct it should be either complies or

[1:26:44] Voice 9: doesn't comply is that essentially what it boils down to well that's my

[1:26:50] Voice 4: my understanding yes in particular five to seven you know our official community plan

[1:26:59] Voice 4: does recognize the retention of large uh land holdings now i know this is going to retain

[1:27:05] Voice 4: a large landholding. But it will have, while they're logging roads today, if they're going

[1:27:14] Voice 4: to be turned into driveways, driveways aren't logging roads, they are different standard

[1:27:18] Voice 4: of road. And that this is supposed to minimize the fragmentation of forests. So this to me

[1:27:31] Voice 4: should be evaluated right qualified to evaluate this one no i'm not a forester um but to me to

[1:27:40] Voice 4: say that's not applicable i i that i would like to see that evaluated if i may um

[1:27:50] Voice 6: just here's

[1:27:52] Voice 6: driveways indeed are logging roads on salt spring island we do not log on trial land we log on

[1:27:59] Voice 6: residential property privately owned land and i know because i've been logging here for the past

[1:28:06] Voice 6: 30 years certified follower province british columbian majority of my work has been done

[1:28:10] Voice 6: salisbury island we utilize driveways all the time for long there's logging going on on mount

[1:28:19] Voice 6: tuam as we speak this will still remain in forestry this is not indiscriminate

[1:28:31] Voice 6: development i'm just repeating so i wanted to add the driveways are utilized as well

[1:28:36] Voice 6: so that argument doesn't work yeah

[1:28:41] Voice 9: thank you and thank you for recognizing that uh

[1:28:47] Voice 9: new new thoughts would be more helpful than saying the same thing over and over

[1:28:51] Voice 9: um yeah i'm just i'm i'm struggling a bit with um i don't want to be sensitive to to your concerns

[1:29:00] Voice 9: but i'm rereading this for a section and i i'm not i'm not getting how this application is

[1:29:13] Voice 9: might be at odds with the language here um uh so i'm having trouble uh

[1:29:28] Voice 9: finding okay to oppose the motion on the floor based on the language here

[1:29:33] Voice 9: um as we heard from the applicant the the existing um landings and and logging roads

[1:29:45] Voice 9: are what's contemplated for building sites and access because

[1:29:58] Voice 17: i have i have nothing

[1:30:00] Voice 17: Further to add?

[1:30:01] Voice 17: Anybody else?

[1:30:05] Voice 17: Mr. Chapman?

[1:30:06] Voice 4: Nothing to add.

[1:30:09] Voice 9: Okay.

[1:30:11] Voice 9: Well, that being the case, I will call the question then.

[1:30:15] Voice 9: All those in favor?

[1:30:18] Voice 9: Any opposed?

[1:30:21] Voice 9: That motion carries.

[1:30:23] Voice 9: So that brings us to the Reso and the BC Ferry Corporation

[1:30:37] Voice 9: Vesuvius Terminal, page 115.

[1:30:42] Voice 9: 15 and i believe that's platter again yes

[1:30:45] Voice 10: my final application before you today is in regards

[1:30:48] Voice 10: to the proposed vesuvius bay bc ferries terminal upgrade island stress staff have been working with

[1:30:53] Voice 10: the applicant to identify a pathway forward in line with the salt spring island official

[1:30:58] Voice 10: community plan and the land use bylaw through review it was identified that the current zoning

[1:31:03] Voice 10: does not permit the terminal use on the upland portion for the facility unlike for example the

[1:31:08] Voice 10: shoreline 3 zoning applicable to the entire fulford ferry terminal the applicant requests

[1:31:13] Voice 10: a similar use allowance to the fulford terminal so they may proceed with the development upgrades

[1:31:17] Voice 10: include a new trestle revision to the parking area layout and new accessory buildings including a

[1:31:23] Voice 10: vendor stall and washrooms to facilitate the fair use expansion the applicant is requesting a zoning

[1:31:30] Voice 10: amendment to the shoreline 3 use applicable to the upland portion of the terminal which would

[1:31:34] Voice 10: would also require the redesignation of the official community plan to the shoreline development

[1:31:38] Voice 10: designation. As it stands, the upland portion of the terminal is zoned R8, which does not permit

[1:31:44] Voice 10: the public ferry wharf use. The applicant has informed staff that the project is anticipated

[1:31:49] Voice 10: to take a phased approach, with upgrades to the offshore area to occur prior to the upland

[1:31:54] Voice 10: expansions. Staff recommend that LTC direct staff to notify applicable agencies and to proceed with

[1:32:00] Voice 10: drafting an amendment bylaw to bring forward at a future meeting i understand that the applicant

[1:32:05] Voice 10: is present i think in person and over zoom and would like to also provide a brief presentation

[1:32:09] Voice 10: to ltc um after we're both happy to answer questions uh which you may have thank you

[1:32:15] Voice 7: okay thank you and uh from the applicants thanks

[1:32:20] Voice 1: everybody um my name is evan peterson i'm with

[1:32:23] Voice 1: barefoot planning but uh here representing uh bc fairies um my presentation repeats a lot of what

[1:32:28] Voice 1: chris said but provide some visuals for for clarity and so i'll try to be relatively brief

[1:32:33] Voice 1: but cover off some of the key points here so as uh planner bucking said uh this is a combined ocp

[1:32:41] Voice 1: amendment and land use bylaw amendment to allow for the redevelopment of this the vesuvius ferry

[1:32:47] Voice 1: terminal and it's highly consistent with the ocp with the goal of ultimately modernizing the

[1:32:53] Voice 1: services of an aging terminal. So as the planner said, we're taking a phased approach. In the

[1:33:01] Voice 1: short term, we're looking to establish consistent zoning and OCP land use to be consistent with

[1:33:07] Voice 1: the terminal use, and that will serve the purpose of marine improvements in the coming

[1:33:11] Voice 1: sort of four years. Part of that is an expanded water lot to support those marine improvements

[1:33:17] Voice 1: improvements because the new trestle would expand beyond the current water lot and then lead to

[1:33:23] Voice 1: obviously the redevelopment of that aging trestle to improve traffic flow and safety and serve the

[1:33:28] Voice 1: new island class ferries that will be coming to this route in 2027. long-term goals are the upland

[1:33:35] Voice 1: improvements which would include things like customer amenities improved passenger drop-off

[1:33:40] Voice 1: pickup and parking improved BC Transit and school pickup and drop-off and then increased vehicle

[1:33:46] Voice 1: vehicle holding areas able to meet peak travel demand I think we're all quite familiar with the

[1:33:53] Voice 1: site so I won't spend any time here in the application report you can see more details

[1:33:57] Voice 1: of these sections this is a early concept plan which includes both the the Upland which would

[1:34:04] Voice 1: be redesigned in more detail at a future phase as well as the marine improvements so you can

[1:34:11] Voice 1: see around that letter g label there is the existing trestle and f is uh an early concept

[1:34:17] Voice 1: for the the new trestle you can see how it expands beyond extends beyond the existing trestle

[1:34:24] Voice 1: footprint and i just hatched uh really roughly in green there the short term area and in red the

[1:34:31] Voice 1: sort of future uh future phase of the upland improvements which would be subject to future

[1:34:36] Voice 1: future community engagement and and concept plans and so on so just to be super clear with maps in

[1:34:45] Voice 1: front of us uh hopefully you can see my cursor um this is the OCP this top um row here this top

[1:34:52] Voice 1: graphic and so the existing OCP designation follows the footprint of the existing water

[1:34:57] Voice 1: lot for BC Ferries and then some but we don't need to worry about that but this is the footprint and

[1:35:02] Voice 1: And then the expanded footprint extends

[1:35:06] Voice 1: beyond the existing footprint here.

[1:35:08] Voice 1: And in order to be consistent with the OCP,

[1:35:10] Voice 1: we would need the OCP land use designation

[1:35:12] Voice 1: for shoreline development to expand to match that footprint.

[1:35:16] Voice 1: And the provincial approvals for that

[1:35:20] Voice 1: requires us to be consistent with the OCP.

[1:35:22] Voice 1: And so that's sort of a primary need there.

[1:35:25] Voice 1: And then when it comes to the zoning,

[1:35:27] Voice 1: similarly, there is no zoning

[1:35:28] Voice 1: for the expanded water lot area.

[1:35:31] Voice 1: So we're looking to expand the zoning map to reflect that shoreline three designation

[1:35:37] Voice 1: extending out to match the proposed expanded water lot.

[1:35:42] Voice 1: And as the planner mentioned, currently the upland is actually a residential zoning and

[1:35:48] Voice 1: we're looking to give it this shoreline zoning, which allows for a public ferry wharf use

[1:35:54] Voice 1: and our associated uses.

[1:35:56] Voice 1: So that would just bring in the zoning to consistency so that when we come forward with a future plan for the upland that we already have consistent zoning.

[1:36:05] Voice 1: I won't go through this in detail, but yeah, the main things is what I just covered in terms of bringing the current and the proposed zoning and, sorry, the OCP designation and zoning from that residential to shoreline and from

[1:36:19] Voice 1: from the expanded footprint of the shoreline designation.

[1:36:24] Voice 1: And you can see down here,

[1:36:26] Voice 1: sorry, it's not the best resolution,

[1:36:28] Voice 1: but the current water lot area is 1.04 hectares.

[1:36:31] Voice 1: And the proposal is to go up to about 2.08,

[1:36:34] Voice 1: so an additional hectare.

[1:36:36] Voice 1: The details of that are still sort of being worked out

[1:36:38] Voice 1: between the ministry and will result with staff.

[1:36:41] Voice 1: The footprint that we're showing

[1:36:42] Voice 1: is where we've landed right now.

[1:36:44] Voice 1: I will note that the initial application report,

[1:36:48] Voice 1: which you may have in front of you, has a much larger footprint, which we've refined back as

[1:36:54] Voice 1: talks with the Ministry and looking at the designs have advanced. So just in general,

[1:37:01] Voice 1: next step, this is a very high level. We're looking to have that, assuming success to this

[1:37:08] Voice 1: process, we're looking to have that water lot expansion approval from the province.

[1:37:12] Voice 1: Then we'd be moving forward with detailed design and marine infrastructure improvements

[1:37:16] Voice 1: improvements uh that would necessitate further development applications such as a development

[1:37:21] Voice 1: permit application uh through all of this we'll have ongoing engagement and communications with

[1:37:26] Voice 1: uh the community and uh key stakeholders and interest groups about what's what's happening

[1:37:31] Voice 1: what is being proposed and any any interruptions uh or changes to service and then the marine

[1:37:37] Voice 1: improvements are slated to begin in our 2026 uh to be ready for what this hope we're hoping to

[1:37:44] Voice 1: the island class ferries for 2027. just a quick review just of the engagement and analysis to date

[1:37:52] Voice 1: so this application is very much informed by the terminal development plan process that kicked off

[1:37:58] Voice 1: in early 2019 and that was informed by feedback from these from key stakeholders customers

[1:38:06] Voice 1: various partners and interest groups as well as the local community a lot of technical analysis

[1:38:12] Voice 1: us also went into that into that and we've had ongoing engagement and continue today with local

[1:38:16] Voice 1: first nations um by bc ferries and that includes you know meetings discussion feedback and updates

[1:38:22] Voice 1: on the process um i won't review this but you'll see in the tdp as well as in the application report

[1:38:30] Voice 1: where it highlights the key issues that were identified and how we're responding to that

[1:38:34] Voice 1: um we also have a table um in the report of our ongoing engagement and sort of the next steps

[1:38:41] Voice 1: there for First Nations and stakeholders as well as key interest groups such as BC Transit

[1:38:46] Voice 1: and then the public. So you can see our plan there and what's been done to date and what will be done

[1:38:51] Voice 1: in the short term as far as notifying the public about upcoming changes. So just briefly in summary

[1:38:59] Voice 1: the OCP amendment is needed to support the expanded water lot and the marine infrastructure

[1:39:04] Voice 1: improvements. The zoning amendments needed to bring the zoning to consistency with the

[1:39:09] Voice 1: the ferry terminal use, which is the current use,

[1:39:13] Voice 1: and the plans are very consistent with the OCP.

[1:39:17] Voice 1: Long-term and the ultimate goal is to address

[1:39:19] Voice 1: the key issues identified in the terminal development plan,

[1:39:22] Voice 1: which was based on that tactical analysis

[1:39:25] Voice 1: and community engagement.

[1:39:27] Voice 1: So that said, I tried to rush through

[1:39:29] Voice 1: because a lot of that was repeat,

[1:39:30] Voice 1: but just to provide additional clarity

[1:39:32] Voice 1: and I'm here as well as some BC ferry staff is present,

[1:39:36] Voice 1: I believe in person to answer any questions you have.

[1:39:38] Voice 1: So thank you for your time.

[1:39:40] Voice 7: hey thank you and uh staff in the room

[1:39:42] Voice 9: did you have anything to add today or

[1:39:44] Voice 9: okay um trustees any questions to the planner or the applicants i don't think

[1:39:53] Voice 4: no we can't take questions in public sorry

[1:39:56] Voice 9: no i'm sorry no no okay no

[1:40:00] Voice 4: i think your opportunity

[1:40:01] Voice 4: will come through this process it's very there well

[1:40:04] Voice 16: that's it's

[1:40:05] Voice 4: not the end of

[1:40:05] Voice 16: the road and

[1:40:06] Voice 16: there will be there will be more public engagement but not at this stage this is

[1:40:10] Voice 15: for us to decide what was said that was the neighbor were consulted i was not consulted

[1:40:16] Voice 15: i never received any people but that is not true what that's okay

[1:40:20] Voice 16: well i'm just going to let you

[1:40:21] Voice 16: know that that that the appropriate time to let us know that is you could have done that in the

[1:40:26] Voice 16: town hall this morning you could have sent us a letter okay but that this is not a public

[1:40:32] Voice 16: back and forth time for the meeting so um

[1:40:36] Voice 9: trustees is there any questions for staff or

[1:40:40] Voice 9: well for the applicant at this point so

[1:40:43] Voice 4: this is this is preliminary and the intent is to do the

[1:40:46] Voice 4: public engagement and that's what how i understand this work so it's to come this is just preliminary

[1:40:50] Voice 4: that we're uh just picking kicking the pros kicking the process off here um no i'm glad

[1:40:57] Voice 4: to see that i know that the terminal needs of updating the sharp right hand turn at the top

[1:41:04] Voice 4: of the hill is very problematic for uh the ferry as well as the age and i look forward to this

[1:41:11] Voice 4: project unfolding and

[1:41:15] Voice 9: when we trust you here so thank you all right well we have some uh

[1:41:19] Voice 9: recommendations here would uh we like to start with that i

[1:41:26] Voice 6: moved at the salt spring and local

[1:41:27] Voice 6: trust committee request staff to notify and seek input from all local first nations the capital

[1:41:32] Voice 6: regional district administrative transportation and infrastructure and other applicable agencies

[1:41:37] Voice 6: use regarding proposed amendments to the salt spring island official community plan bylaw number

[1:41:41] Voice 6: 434 2008 and salt spring island advantage bylaw number 355 1999 for this application so moved

[1:41:49] Voice 9: seconded by trustee packard any discussion not seeing any i'll call the question all those in

[1:41:56] Voice 9: favor motion carries for

[1:41:59] Voice 6: two i know that the salt brown local trust committee requested staff repair

[1:42:04] Voice 6: prepare a draft bylaw to amend the Salisbury Island Official Community Plan bylaw number 355

[1:42:11] Voice 6: 2008 to amend the land use designations for lot 2 section 9 range 2 west and section 10

[1:42:18] Voice 6: range 3 west north Salisbury Island Cowichan District plan 43894 district lot 600 Cowichan

[1:42:27] Voice 6: District PIN 532290 and District Lot 2040 Cowichan District Plan BIP 75388 from Residential

[1:42:39] Voice 6: Neighborhoods R.N. to Shoreline Development. That's the note

[1:42:44] Voice 9: seconded by Trustee Patrick.

[1:42:47] Voice 9: Discussion? I'll call the question then. All those in favor? Motion

[1:42:52] Voice 6: carries. I move that the

[1:42:55] Voice 6: the Salt Spring Island Local Trust Committee requests that staff prepare a draft by-law

[1:42:59] Voice 6: to amend the Salt Spring Island Land Use By-law No. 355-1999 to rezone Block 2, Section 9,

[1:43:07] Voice 6: Range 2 West, and Section 10, Range 3 West, North Salt Spring Island Cowichan District

[1:43:13] Voice 6: Plan 43898, District Lot 600, Cowichan District, Pen 532290, and District Lot 2040, Cowichan

[1:43:25] Voice 6: and district plan vip 7538 from residence 8 to shoreline 3.

[1:43:32] Voice 9: seconded by justin patrick any further discussion seeing any i'll call the question all those in

[1:43:38] Voice 9: favor what should carry okay that brings us to the end of the applications section

[1:43:52] Voice 9: yes sir uh we um we did we had a closed session this morning we did not um do arise the report

[1:44:01] Voice 9: on that uh which is uh you know the resolution from your online yeah and there's usually is that

[1:44:13] Voice 9: there's a section here of 17.2 and we can you're wanting us not to forget that i mean we can do

[1:44:19] Voice 9: that we can jump and do that now i just

[1:44:22] Voice 17: want to make sure we didn't uh

[1:44:23] Voice 9: which one is that yeah

[1:44:25] Voice 9: let's see if i do have a note of that um next justice do you want to do you mind

[1:44:32] Voice 9: if we just

[1:44:33] Voice 9: do that part and then we'll go to the okay so uh for wrighton report uh from our closed meeting

[1:44:41] Voice 9: this morning i can report that tim hills uh and uh and stanley shapiro were appointed to the abc

[1:44:48] Voice 9: and bj mills appointed to the agricultural and with that we're going to ask or we're going to

[1:44:59] Voice 9: we can put out further submissions yeah okay and so with that

[1:45:07] Voice 16: that takes us to section 14

[1:45:11] Voice 16: ocplub uh

[1:45:12] Voice 9: update project we have staff reports starting at 1 45 and that's coming from jason

[1:45:22] Voice 9: new chair

[1:45:29] Voice 5: today my colleague here did you have the powerpoint presentation for you

[1:47:42] Voice 5: yeah if we can't i don't think at the end of the world the

[1:47:45] Voice 5: slides essentially just contain much of the same text that is that is in the staff report already

[1:47:52] Voice 17: sorry this is on me for walking this in at the last minute

[1:48:55] Voice 17: We back up maybe to the first the first slide.

[1:48:58] Voice 5: Yeah. All right.

[1:49:01] Voice 5: Meeting chair trustees, apologies for that little delay. The

[1:49:05] Voice 5: purpose of the report that you've got in your agenda package

[1:49:08] Voice 5: today is threefold. The first is to provide you with the general

[1:49:11] Voice 5: update on your official plan that land use bylaw update

[1:49:14] Voice 5: project. The second which is a decision point is a draft terms

[1:49:18] Voice 5: reference for your consideration to strike the special advisory

[1:49:21] Voice 5: Planning Commission to support your OCP LUV update project and the third is a

[1:49:27] Voice 5: draft engagement plan for the Complete Communities Assessment that is that is

[1:49:32] Voice 5: just kicking off. Looking at that first item all I really wanted to mention is

[1:49:38] Voice 5: that the resolutions that the LTC made at its April meeting to update the terms

[1:49:45] Voice 5: of reference with some specific language and to update the

[1:49:48] Voice 17: community engagement strategy

[1:49:50] Voice 5: of some specific language has been completed. Those documents have been amended per the

[1:49:55] Voice 5: resolutions of that meeting and they are now up on the Salt Spring Local Trust Committee

[1:50:00] Voice 5: project webpage and so available for public viewing should folks so choose to do so.

[1:50:07] Voice 5: Second item under the general update umbrella is that the LTC had previously

[1:50:13] Voice 5: resolved to that staff begin preliminary engagement with First Nations that might have an

[1:50:18] Voice 5: interest in this project we have not yet taken the step of the of that first um engagement but we

[1:50:25] Voice 5: have met several times with sue hallett who is a indigenous relations consultant that we have

[1:50:33] Voice 5: available to us to help provide us guidance on this and that's the very simple those

[1:50:38] Voice 5: preliminary outreach steps we just want to ensure that when we do it it is

[1:50:46] Voice 5: framed appropriately and that we understand to the best that we can what we already know

[1:50:53] Voice 5: about the interests that the nations have in and on salt spring so that we can sort of reflect

[1:51:00] Voice 5: back to them that we have been paying attention to what they can say in their correspondence to

[1:51:04] Voice 5: us over the previous years we've got a summer student minimal compile in the catalog of the

[1:51:11] Voice 5: correspondence that we've received uh categorized according to to nation and interest just so that

[1:51:16] Voice 5: when we do make our first foray here it's um it's a good foot forward and then uh third item is that

[1:51:25] Voice 5: we do need to develop sort of some project branding for this just that it's going to be

[1:51:29] Voice 5: a recognizable initiative out there in the community so we have a small contract with

[1:51:34] Voice 5: a graphic designer between the islands trust has worked a number of times just to help us develop

[1:51:39] Voice 5: some some imaging around this that imaging so i've recently learned is contingent on us coming with

[1:51:45] Voice 5: the name for the project which i hoped to have in this agenda package here today so that's a

[1:51:49] Voice 5: conversation to look for uh at your june day is is how do you want to market this for lack of a

[1:51:56] Voice 5: better word to the community so on the second major item uh up for discussion today there's

[1:52:04] Voice 5: a draft terms of reference for your special advisory for a special advisory planning

[1:52:09] Voice 5: and commission to support this ocp alien project the terms of reference included here as appendix

[1:52:17] Voice 5: one has been amended from the april version in accordance with some of the learning that staff

[1:52:23] Voice 5: has made um since we first proposed it to you you may recall at that meeting i was beginning to

[1:52:29] Voice 5: second guess whether some of the some of the conditions of that terms of reference that i

[1:52:36] Voice 5: was proposing were actually going to fly or not and I think we've wound up having to back off some

[1:52:41] Voice 5: of those. So in particular I would like to highlight that in the April version of this

[1:52:48] Voice 5: April version of the terms of reference we'd suggested that perhaps the LTC needed to be

[1:52:54] Voice 5: appointed chair. We've since realized that the LTC's APC bylaw, the legislation that already

[1:53:02] Voice 5: insists indicates that the commissions must from among their members elect a chairperson on an

[1:53:08] Voice 5: annual basis so that so the actual APC bylaw says that the appointment of the chair has to come by

[1:53:14] Voice 5: an election of the commission itself rather than by an LTC appointment. A trustee had inquired at

[1:53:21] Voice 5: that April meeting whether a planning consultant could serve as the chair of that special APC to

[1:53:26] Voice 5: provide sort of some professional facilitation skills perhaps that they might bring in

[1:53:31] Voice 5: consultation with the director of legislative services we've determined that that would not

[1:53:35] Voice 5: be possible uh again we look to the ltc's apc bylaw which is bylaw 467 for anybody who wants to

[1:53:45] Voice 5: thumb through it at home which said that a local trustee a regional district director and officer

[1:53:49] Voice 5: or employee of the islands trust or an approving officer is not eligible to be on the apc given

[1:53:56] Voice 5: that um a planning consultant working on behalf of the ltc would be on the island's trust payroll

[1:54:02] Voice 5: We would essentially consider them an employee, obviously not an actual employee, but a subcontractor that would easily fall in that category.

[1:54:13] Voice 5: The LTC had posed a question about composition and qualifications of this sort of body.

[1:54:23] Voice 5: And, you know, there's a range of ways that the LTC could decide what criteria you want to use in order to appoint members to this body.

[1:54:36] Voice 5: The version of the terms of reference that staff have included in Appendix 1 simply indicates or suggests that applicants for the commission demonstrate some interest in or knowledge of the goals of the project or the major themes of the project.

[1:54:51] Voice 5: But you'll see on page 148 of the agenda package, I've compiled a small table based on a review

[1:54:58] Voice 5: of OCP projects from a few smaller municipalities from around the province and how they set

[1:55:06] Voice 5: up their advisory planning commissions for their major OCP reviews.

[1:55:11] Voice 5: And you can see there there's a breadth of ways one might want to do it.

[1:55:16] Voice 5: You know, Elkford being the slimmest of them, which is basically they wanted at least one

[1:55:21] Voice 5: young member and at least one uh more experienced member of the commission and then nelson of course

[1:55:28] Voice 5: it's like it's wide open essentially like do you have something to say on one or any of the

[1:55:33] Voice 5: following topics not included in here i've also seen it organized geographically some commissions

[1:55:39] Voice 5: want to ensure equitable representation from their community geography and make sure their various

[1:55:46] Voice 5: neighborhoods so that's that's another way that the lgc can consider this looking at this um you

[1:55:54] Voice 5: know i personally don't have enough personal experience with composing these types of missions

[1:55:58] Voice 5: to give you any advice one way or the other so i think it depends what you are looking for

[1:56:03] Voice 5: in the community members that you want to appoint to such a body and then finally on this apc

[1:56:10] Voice 5: subject um staff had suggested in april that perhaps referrals to this commission could come

[1:56:18] Voice 5: directly from staff rather than going through the ltc first um on reflection that perhaps just

[1:56:24] Voice 5: doesn't seem wise because it begins to put information or products into the public realm

[1:56:32] Voice 5: that the ltc has not even had a chance to review and determine whether they have some validity or

[1:56:39] Voice 5: some utility to the project and so I think that creates a bit of a challenging dynamic so I think

[1:56:44] Voice 5: it remains best that information that goes to the commission for their review should be vetted by

[1:56:51] Voice 5: the LTC first just to make sure that staff haven't gone off on some weird tangent that the LTC would

[1:56:57] Voice 5: otherwise totally have objected to or rejected and it's like we've got your volunteer commission

[1:57:03] Voice 5: that I believe is all I have to say on the subject of the advisory planning commission

[1:57:10] Voice 5: i think before we launch in for the next part of the discussion which is around the complete

[1:57:15] Voice 5: community assessment it might be useful to um for the lts to discuss this apc matter and make

[1:57:23] Voice 5: whatever resolution that chooses in that regard and that we can move on to the the discussion

[1:57:30] Voice 5: that seems

[1:57:32] Voice 9: reasonable to me and i note that uh in the rationale section there's a line

[1:57:40] Voice 9: this is the terms of reference can be further amended as the project advances

[1:57:44] Voice 9: notes here uh so trustees on the terms of reference just

[1:57:58] Voice 17: not now well

[1:58:01] Voice 4: thank you for

[1:58:03] Voice 4: doing the research i think it boils down uh really to the staff work prepare

[1:58:12] Voice 4: chair of meetings and whether maybe so the chair is the chair but it's it's how that facilitation

[1:58:24] Voice 4: role that he never is playing so that the information is being brought to the committee

[1:58:31] Voice 4: in a useful format we're asking people to give up their time the experiences we've had

[1:58:38] Voice 4: I can't say we're ideally online, and I think a lot of that could be improved, like I said,

[1:58:45] Voice 4: but really bringing good information and facilitating the conversations better, and I think that's

[1:59:04] Voice 4: through the preparation of the packages and the whole set.

[1:59:07] Voice 4: that we want people's time to be full.

[1:59:13] Voice 4: We want them to be helping the project advance.

[1:59:20] Voice 4: And I think we're going to end up

[1:59:22] Voice 4: in one of those infinite loops of nobody's happy.

[1:59:27] Voice 4: So I think my concerns could be more or less made up

[1:59:34] Voice 4: by the facilitator.

[1:59:35] Voice 4: We can't just go, walk our hands off

[1:59:38] Voice 4: often when the committee suffer through,

[1:59:40] Voice 4: they're gonna need, they need support,

[1:59:42] Voice 4: they need guidance, they need facilitation

[1:59:44] Voice 4: to direct their attention to the materials

[1:59:47] Voice 4: that are useful and also be listened to

[1:59:51] Voice 4: when they're asking for,

[1:59:52] Voice 4: they may even find the form that they're being given,

[1:59:55] Voice 4: the information isn't conducive

[1:59:57] Voice 4: to what they're being asked to do.

[2:00:00] Voice 4: that we can understand that. So I think it's just there's

[2:00:05] Voice 4: dialogue, facilitation. So it's a useful time for everybody

[2:00:12] Voice 4: involved, as well as the project and staff. So once again, we

[2:00:18] Voice 4: get it, you know, getting useful information that helps us.

[2:00:24] Voice 9: Okay, trustee Harris, I'm still opposed

[2:00:29] Voice 6: to the OCP ACP. So the

[2:00:35] Voice 6: official community plan advisory commission as i was trying to help to have a

[2:00:41] turn

[2:00:41] Voice 6: to move that wouldn't happen because i feel that they were elected to do this work

[2:00:46] Voice 6: i'd really you know i am very reluctant to do not agree with unloading this on an unelected

[2:00:55] Voice 6: number of the community one of the main reasons um other than if

[2:01:03] Voice 9: i can trustee harris um we are

[2:01:06] Voice 9: discussing the terms of reference okay so i would like

[2:01:10] Voice 6: however the terms of reference are going to

[2:01:12] Voice 6: go it's if you want to use last term as as a reference to a committee being created we have

[2:01:21] Voice 6: the housing task force that was created and which they brought us by law 530 and that's been ignored

[2:01:28] and that's just often the uh and

[2:01:31] Voice 6: the abyss at this point so uh it's easy to see my reluctance

[2:01:39] Voice 6: so you know with that i'm still

[2:01:42] Voice 9: opposed to all of this okay but you don't have any specific

[2:01:47] Voice 9: changes to the terms of reference or things that you want to add or subtract in the in the

[2:01:54] Voice 9: document so no okay all right um anything further oh i'm sorry i should i apologize i do have

[2:02:05] Voice 9: things i'd like to subscribe i'd like to subtract all of them oh okay yeah the whole thing all right

[2:02:11] Voice 9: um and uh given that the reference can't be amended i'm wondering if there's any specific

[2:02:21] Voice 9: amendments uh uh just patrick that you're seeing today or

[2:02:26] Voice 9: all

[2:02:27] Voice 4: right

[2:02:30] Voice 9: i'm

[2:02:32] Voice 4: insulting i want the trust committee endorse the ocp land use bylaw

[2:02:35] Voice 4: update project advisory planning commission in terms of reference attachment and it's one

[2:02:41] Voice 9: so moved and i will second that um discussion i'm

[2:02:49] Voice 6: still against this i'm not in favor of this

[2:02:52] Voice 6: and made all my agreements in the past.

[2:02:55] Voice 6: Okay, fair enough.

[2:02:57] Voice 9: Anything you can readjust to Patrick?

[2:02:59] Voice 9: And in that case, I'll call the question levels in favor.

[2:03:02] Voice 9: Any opposed?

[2:03:04] Voice 9: And may I please, Mr. Chair,

[2:03:06] Voice 9: make a motion to vote?

[2:03:08] Voice 9: Certainly.

[2:03:09] Voice 9: And that motion carries.

[2:03:12] Voice 9: So next on to the report

[2:03:15] Voice 9: on the Complete Communities Assessment.

[2:03:18] Voice 9: Okay,

[2:03:19] Voice 5: thank you, Chair.

[2:03:20] Voice 5: As the LTC will recall,

[2:03:22] Voice 5: call. You are in receipt of a large grant from the provincial government and administered to

[2:03:28] Voice 5: the British public municipalities to undertake a complete community assessment in the Salt

[2:03:33] Voice 5: Swing Island Local Trust area. It will not be staff that will be undertaking the bulk of this

[2:03:39] Voice 5: work, but rather some consultants. And so we have joining us online today, Christopher Cameron from

[2:03:46] from Catalyst Research and Vera Green from Egeo.

[2:03:52] Vera is a geospatial analyst.

[2:03:55] And I

[2:03:56] Voice 5: figured I was, for the most part,

[2:03:58] Voice 5: just going to turn it over to them

[2:04:01] Voice 5: to sort of discuss the main,

[2:04:03] Voice 5: well, to introduce themselves first of all,

[2:04:04] Voice 5: because you're going to be seeing quite a lot

[2:04:06] Voice 5: of them over the coming months,

[2:04:07] Voice 5: and also to discuss the community engagement

[2:04:10] Voice 5: and communications plan that is attached

[2:04:13] Voice 5: to your staff report as Appendix 2.

[2:04:17] Christopher, Vera, can you hear us?

[2:04:19] Well, can I hear you?

[2:04:21] Voice 13: We're good, yeah.

[2:04:22] Voice 13: You hear us on your end, yeah.

[2:04:23] Voice 5: Yeah, we can.

[2:04:24] Voice 5: Are you able, are they able to view the PowerPoint?

[2:04:29] Voice 5: Yeah, well, or at the very least,

[2:04:32] if Christopher can bring the PowerPoint up on his computer

[2:04:36] and then just

[2:04:37] Voice 5: tab through it and let us see better.

[2:04:39] Voice 13: Absolutely.

[2:04:40] Voice 13: It's going to be secure.

[2:04:41] Voice 13: He shares that.

[2:04:42] Voice 5: Oh, okay. So Christopher, yeah, I walked in the PowerPoint late and saw some tech upset. Are you able to share the screen?

[2:04:51] Voice 13: You bet I am. I got it here. Can you guys see that on your side?

[2:04:54] Voice 5: Yeah.

[2:04:56] Voice 13: Excellent. Let's go to the slide mode here. How's that? Does that look okay on your side too?

[2:05:06] Voice 13: Yes.

[2:05:07] Voice 13: Excellent. Well, thanks, you guys. Thanks, Jason, for the introduction. And just quick introductions for myself.

[2:05:11] Voice 13: I'm Christopher Cameron. Like Jason said, I'm with Catalyst Research and kind of managing the project for us here and then working with my colleague here, Vera Green.

[2:05:19] Voice 13: And Vera, do you want to introduce yourself really quick?

[2:05:24] Voice 14: Sure, absolutely. So my name is Vera Green. I run a small geospatial company and I'm partnering with Catalyst on this project.

[2:05:32] Voice 14: So I have over 25 years of experience with geospatial analysis, including community assessments and all kinds of geospatial projects.

[2:05:45] Voice 14: So I'm really looking forward to working in your beautiful area because the island is definitely a very wonderful area that I love to visit on vacation.

[2:05:57] Voice 14: and i'll be covering most of the technical work and providing visual products to support the

[2:06:03] Voice 14: project while christopher is going to be more leading the the community engagement and analysis

[2:06:11] Voice 14: and uh and kind of organization of the project that's

[2:06:16] Voice 13: great yeah so so thanks you guys for the

[2:06:19] Voice 13: opportunity to step in today as jason said we're just here to give you a quick overview of the

[2:06:23] Voice 13: the engagement plan that we have crafted so far, and a way of kind of working through this. So

[2:06:28] Voice 13: just a little background, again, I mean, Jason already said that you guys are aware of the fact

[2:06:32] Voice 13: that this grant came through to do this work. And when we talk about doing a completed communities

[2:06:36] Voice 13: assessment, it really is a very focused kind of orientation, just because it is something that's,

[2:06:43] Voice 13: you know, kind of been designed by the province to kind of carry out. So there's a bit of a script,

[2:06:47] Voice 13: but we're kind of working within that to kind of nuance it to make it work for, you know, for the

[2:06:51] Voice 13: local context here on the island so um the geospatial analysis kind of looks at these

[2:06:56] Voice 13: four core themes you see on the screen here so things around housing and transportation

[2:07:01] Voice 13: um people's understanding of their daily needs and kind of how they live and live and move about

[2:07:05] Voice 13: on the island and then obviously the infrastructure that supports all of that and i think our goal

[2:07:10] Voice 13: ultimately with this is to give you that really fact-based foundation to inform future planning

[2:07:15] Voice 13: and community development i think especially the the ocp update project which i know is

[2:07:20] Voice 13: very much on the horizon here. So this project, we see feeding into that and supporting it in

[2:07:25] Voice 13: some ways. The deliverables, in particular, is going to develop, I think, will really help with

[2:07:30] Voice 13: that. So that's an overview of where we are. Just a quick overview of this little wheel here. If you

[2:07:35] Voice 13: guys are familiar with the little document that the government's put together, there's kind of

[2:07:39] Voice 13: three core elements to doing these assessments. So there's kind of a preparatory phase. You can

[2:07:44] Voice 13: see our little blue arrow there. That's kind of where we are now. And so it's kind of understanding

[2:07:49] Voice 13: understanding goals and defining the scope and trying to figure out what types of data we have

[2:07:53] Voice 13: that we can bring to bear on this sort of assessment and that work is we started doing

[2:07:58] Voice 13: it a few weeks ago and we're still very much in the early stages of it but that's kind of where

[2:08:02] Voice 13: we are once we have all that together the next piece is obviously to go into the assessment and

[2:08:06] Voice 13: so we have to gather and analyze data map those indicators and Vera's work will be crucial in that

[2:08:11] Voice 13: and then ultimately at the end of this once we socialize that through different types of

[2:08:15] Voice 13: of engagement which I'll talk about in a moment we'll have some different scenarios that we can

[2:08:19] Voice 13: kind of put in front of the community as well and get more feedback at that stage and then the last

[2:08:24] Voice 13: phase of the puzzle there is obviously to come up with an action plan and you know figure out how

[2:08:27] Voice 13: we're going to monitor and report on progress I think in terms of actioning things related to the

[2:08:31] Voice 13: scenarios that that are determined to be the ones that are the most relevant right and so

[2:08:36] Voice 13: that's kind of the high level summary of that process and kind of the way we got to go through

[2:08:40] Voice 13: that so just more about the engagement so engagement obviously for this sort of a project

[2:08:45] Voice 13: is is really crucial and we know that and so um as Vera said earlier kind of a big chunk of my work

[2:08:50] Voice 13: and other people on our team's work will be kind of figuring out how how best to go about doing

[2:08:54] Voice 13: this so the plan that we're going to go through here is our our best uh orientation of this after

[2:09:00] Voice 13: some of the work that we've done and my visit there a few weeks ago where I had a chance to

[2:09:03] Voice 13: meet with various folks including some of you and so um I think the key principles here that we want

[2:09:08] Voice 13: to use for engagement are pretty straightforward but I think they're worth talking about quickly

[2:09:12] Voice 13: So we obviously want to be really authentic. We want to go to people and tell them what we're going to use the information for that they provide to us. We want to talk about the application of the project again and where it's going to go and how it's going to contribute to bigger planning that I mentioned earlier.

[2:09:26] Voice 13: get ahead of the game by being proactive and so you'll see we've got you know various different

[2:09:31] Voice 13: types of engagement we're planning over the course of those three phases and i'll come to that in a

[2:09:36] Voice 13: moment um obviously being respectful i mean that's a given and then i think really acknowledging kind

[2:09:41] Voice 13: of the diversity of the the different folks that that live and uh and work and play on the island

[2:09:45] Voice 13: i think we we want to make sure we hear as many of the voices as we can through this conversation

[2:09:50] Voice 13: we're going to have in various different junctures so um three kind of key methods that i'd highlight

[2:09:55] Voice 13: for you here. So we're going to share a lot. You know, I think our website, the project website,

[2:10:00] Voice 13: providing periodic updates as we kind of go through those phases to keep people abreast

[2:10:04] Voice 13: of what's going on, I think is really crucial. We're going to do some work online with people

[2:10:09] Voice 13: as well, doing some online survey and getting feedback at different stages for those who either

[2:10:14] Voice 13: don't have time or can't come to some of the in-person engagement we plan. And then that is

[2:10:19] Voice 13: the third element. So those live events, we're going to do some public workshops, public meetings

[2:10:23] Voice 13: um at different junctures and i'll talk about when those will be as well so by doing that we're

[2:10:27] Voice 13: trying to make sure that we cast a wide net again to hear as many voices as we can um give people

[2:10:33] Voice 13: multiple different means to kind of offer their input as they see fit and then hopefully we don't

[2:10:37] Voice 13: miss anything important and by doing that and that's that's our goal and so kind of covering

[2:10:41] Voice 13: a lot of bases with that um in terms of the actual phase by phase breakdown here so with some

[2:10:47] Voice 13: timelines just to give you guys a bit of the the roadmap here we've got work obviously that we're

[2:10:51] Voice 13: We're doing that preparatory phase where I showed you earlier, you know,

[2:10:54] Voice 13: we've been doing it since I'd say, you know, mid to late April,

[2:10:56] Voice 13: we took this on, we'll kind of finish that up over the next,

[2:11:00] Voice 13: I would say the next four weeks, maybe four to five weeks,

[2:11:03] Voice 13: somewhere in that range.

[2:11:04] Voice 13: So the key activity engagement wise for the community in this,

[2:11:08] Voice 13: that we have planned is an indicator workshop.

[2:11:12] Voice 13: And so one of the things for each of those four domains of those four key

[2:11:15] Voice 13: areas that we're trying to map or understand through the assessment is,

[2:11:20] Voice 13: you know, there's a,

[2:11:21] Voice 13: there's a core set of indicators that are recommended by the province um but we also know

[2:11:25] Voice 13: you know that there's some there's some very unique things about the island that we want to

[2:11:28] Voice 13: make sure we're gathering and we're understanding as well so you know during this workshop we're

[2:11:33] Voice 13: going to go through um with some of the the advocacy group reps it'll come kind of what

[2:11:37] Voice 13: the project is about in some detail um because not everybody will be fully aware of it we want

[2:11:42] Voice 13: to go through those core indicators and there are 16 of them um and then we're also going to as i

[2:11:46] Voice 13: said they're kind of identify where are the gaps what are the things missing to reflect again the

[2:11:50] Voice 13: unique kind of island context and um you know that's going to really help us make good decisions

[2:11:55] Voice 13: down the road so we think that's pretty foundational and those conversations up front will

[2:11:59] Voice 13: really help us with the planning um so we'll take that information away and then uh veer and the

[2:12:03] Voice 13: rest of our team will kind of start to you know look at where we're going to find um the data

[2:12:09] Voice 13: that will help us kind of assess you know the current state for each of those indicators that

[2:12:13] Voice 13: we we come out of that workshop with and um the assessment itself the core the core meat and

[2:12:18] Voice 13: potatoes i would say but kind of is going to occur you know between you know the early part of july

[2:12:23] Voice 13: and the end of july and um the deliverable there for us is we want to have um some findings of

[2:12:28] Voice 13: doing that work and and obviously vero was talking about maps we're going to produce some maps as

[2:12:32] Voice 13: well um and we're going to share those in a couple of different ways so we talked about kind of online

[2:12:36] Voice 13: engagement getting people's feedback that way so we'll be able to post those and people can offer

[2:12:40] Voice 13: their opinions that way but we're also going to offer in that in that period as well um some live

[2:12:45] Voice 13: kind of interactive sessions in different parts of the island um to get some some community feedback

[2:12:50] Voice 13: and invite people to come and take a look at the maps um you know get into some conversations with

[2:12:55] Voice 13: us about what the maps mean and um just get their understanding of that and see see if we can help

[2:13:00] Voice 13: you know gather information that will allow us to interpret that information in an authentic way

[2:13:05] Voice 13: again right so that's a big chunk of the summer and then i think as we get out of the back end

[2:13:09] Voice 13: we'll take all that feedback from those sessions away and um you know veer and i and various others

[2:13:15] Voice 13: will will sit down and work with you know the island trust as well to kind of figure out

[2:13:19] Voice 13: what scenarios when i say a scenario it's you know what kinds of different changes or things

[2:13:25] Voice 13: could be maybe recommended in the future to um you know enhance or you know make the the island

[2:13:32] Voice 13: as complete a community i guess by the definition that they have as possible and um we'll bring

[2:13:37] Voice 13: those scenarios back out again in the same format so we're going to have online opportunities for

[2:13:42] Voice 13: people to look at those scenarios and offer input um and then we'll also have those live

[2:13:46] Voice 13: interactive sessions where we meet with people and do the same dialogue that we did in the second

[2:13:49] Voice 13: phase there right so ultimately you know we we feel like you know it's it's a lot of engagement

[2:13:54] Voice 13: um but as i said earlier i think there's a lot of really you know important aspects of doing that

[2:13:59] Voice 13: much engagement in a project like this um in a very short period of time we want to make sure

[2:14:03] Voice 13: that we're we're diving as deep as we can with as many people as we can with each of the different

[2:14:08] Voice 13: phases or stages of the project as we go so um so that's that's our plan there in the timelines and

[2:14:13] Voice 13: you know we're hopefully going to kind of wrap up some of that work by you know the end of the

[2:14:17] Voice 13: summer into the early part of september and then um you know we'll be diving into some next step

[2:14:22] Voice 13: planning and that uh implementation planning and action planning that i said in the beginning with

[2:14:26] Voice 13: the circle there so i think that's kind of my overview at a high level summary and unless i

[2:14:31] Voice 13: I missed anything Vera did you want to offer anything else that you wanted to put on the

[2:14:33] Voice 13: table there too that I missed from your perspective no

[2:14:38] Voice 14: that sounds good to me I think that one thing

[2:14:41] Voice 14: that really resonated with me from the earlier conversation is when you you guys were talking

[2:14:46] Voice 14: about a different project but we do really want to make sure that we're providing information that's

[2:14:52] Voice 14: you know that supported facilitated guidance to enable you as a community to get real value out

[2:15:01] Voice 14: of this assessment that's really important to both of us so I think that all that community

[2:15:06] Voice 14: engagement we're going to be doing is targeting that our ability to deliver value to you yeah

[2:15:13] Voice 13: thanks Vera that's great it's kind of like honing in on on the important things as we go right so

[2:15:17] Voice 13: we'll have lots of facts and data and information and maps to share but you know they all require

[2:15:22] Voice 13: conversations like you said to kind of get into the you know the depths of what's important to

[2:15:26] Voice 13: people and we'll come out of this on the back end with some things that are hopefully actionable

[2:15:30] Voice 13: and meaningful for everybody who's been involved so yeah so we'll pause there and see if there's

[2:15:34] Voice 13: any questions from anybody and we're happy to take some for arnie hey

[2:15:39] Voice 6: harris hi christopher

[2:15:41] Voice 6: are you aware that salt spring island is suffering from a workforce ownership housing crisis

[2:15:51] Voice 6: yeah

[2:15:51] Voice 13: yeah yeah i heard a little bit about that when i was on my visit there a few weeks ago um

[2:15:56] Voice 13: a lot of people i talked to kind of brought that up as a as a pretty key issue for sure

[2:16:00] Voice 13: Thanks. Yeah, you're welcome, no problem.

[2:16:11] Voice 4: Thank you. Just a couple of points. Doing engagement in July,

[2:16:21] Voice 4: Salt Spring is going to be challenging. The summer months are extremely busy and lots of

[2:16:29] Voice 4: of visitors here so that's that's um it is a challenging time to get really good input uh

[2:16:37] Voice 4: you know it's a challenging any day of the week to get good input on this island but uh july is

[2:16:44] Voice 4: going to be particularly challenging um to get people's attention yeah

[2:16:49] Voice 13: i appreciate that yeah

[2:16:51] Voice 13: very

[2:16:51] Voice 4: busy um because i think that that's why we attach equitable based public engagement to

[2:16:58] Voice 4: to this is it's going to take effort to reach out and get the voices of the people that need to be

[2:17:04] Voice 4: heard from and the workforce in particular that we want to hear from so badly is going to be

[2:17:10] Voice 4: you know working double shifts and uh before they tromp off to stay in their tent um at night so

[2:17:18] Voice 4: it's going to take effort to um you know to to hear from them appropriately and and make sure

[2:17:25] Voice 4: they're not lost um in the july months this you know that that will be particularly important

[2:17:33] Voice 4: um i just want to make sure oh sorry no

[2:17:38] Voice 13: i appreciate that i i you know we certainly

[2:17:40] Voice 13: were planning this and thinking about that it's a tough some of the toughest months and especially

[2:17:45] Voice 13: more magnified like you just said for the reasons you know that you went through so we'll be creative

[2:17:50] Voice 13: and we'll be thoughtful for sure and that'll require some collaboration but i think we've

[2:17:54] Voice 13: got some good experience working through those summer months in different contexts and we we can

[2:17:58] Voice 13: hopefully get as many voices as you said hey so yeah thanks for that um

[2:18:02] Voice 3: i

[2:18:04] Voice 4: know in the in the staff

[2:18:05] Voice 4: package here we keep we keep hounding in on the complete community guides uh definition of a

[2:18:14] Voice 4: complete community but the guide opens the door broadly to that while it does bring in the should

[2:18:21] Voice 4: should be able to have everything within 15 20 minute walk that is not reality on this island

[2:18:27] Voice 4: and the guide makes it very clear that it's just a broad concept and that you know it's going to

[2:18:33] Voice 4: look very different in the various regions that we're in and so we we know that and and the guide

[2:18:40] Voice 4: itself identifies rural you know what rural communities are you know outer developed rural

[2:18:45] Voice 4: rural that are small communities in which people travel to the developed rural core for employment

[2:18:51] Voice 4: services shopping and school so um you know i hope we are you know applying the the rules to

[2:19:00] Voice 4: the type of island that we have and uh yeah

[2:19:03] Voice 13: yeah no we we certainly are i appreciate bringing that

[2:19:06] Voice 13: up too is the guide is yeah it's very urban centric for sure so the first thing we did and

[2:19:10] Voice 13: we looked at it is we we kind of stepped back from that and said you know what are the what

[2:19:14] Voice 13: what are the types of things, what's a better, more accurate definition for the context of the

[2:19:17] Voice 13: island, and, you know, things like you said, that it's more about, you know, can I access the things

[2:19:22] Voice 13: that I need to access, you know, in a reasonable way, you know, and I think we looked at a few

[2:19:27] Voice 13: other studies that were done in similar kind of contexts, and they had some pretty good broader

[2:19:32] Voice 13: definitions that we'll use when we start to talk with people about, you know, what it means to be

[2:19:36] Voice 13: a complete community in your context, I think that's the key, right, so, yeah.

[2:19:42] Voice 4: And I am hopeful

[2:19:44] Voice 4: the spatial data comes out there's a lot of what has happened what's the changes to the population

[2:19:50] Voice 4: where are they where are they living where are they moving to and and what's happened from an

[2:19:55] Voice 4: equitable standpoint um absolutely i think it's it's going to be i think the mapping will show

[2:20:02] Voice 4: that hopefully strongly yeah um other than that the only i have only a few i really only i don't

[2:20:11] Voice 4: have much to say on the plan that's before us today other than they're they're um in the in

[2:20:20] Voice 4: the workshopping on indicators the agricultural groups are not here

[2:20:25] Voice 11: um

[2:20:27] Voice 4: oh wait ag alliance is

[2:20:29] Voice 4: here but farmland trust or is it just ag alliance um ag alliance would break into farmland trust i

[2:20:37] Voice 4: guess i

[2:20:38] Voice 5: think so and you know i i think ideally we're probably sorry through the chat you

[2:20:42] Voice 5: um it's not meant to be a huge town hall type meeting but rather you know one representative

[2:20:51] Voice 5: or maximum two representatives from each of this group in the hopes of covering this broadest

[2:20:57] Voice 5: spectrum of island interests i guess as we can anyway

[2:21:08] Voice 4: i would like to encourage is this

[2:21:09] Voice 4: the sooner the better at having these type of workshops because of people's lives

[2:21:14] Voice 4: right farmers farmers workers everybody yeah

[2:21:19] Voice 9: yeah i would just

[2:21:21] Voice 9: i just want to amplify

[2:21:25] Voice 9: trustee patrick's point on the public engagement really thinking about the

[2:21:31] Voice 16: timing of

[2:21:32] Voice 16: those opportunities weekends weekdays daytime and evenings

[2:21:40] Voice 8: certainly we found last year when we had

[2:21:42] Voice 8: had some evening public engagement town hall sessions we saw people in the evening

[2:21:48] Voice 9: we did not

[2:21:48] Voice 9: see in the daytime due to work schedules so just encourage that that there's some diversity in

[2:21:55] Voice 9: the timing there yeah

[2:21:57] Voice 13: no for sure we agree I find that in my experience too evenings are always

[2:22:01] Voice 13: better for people but they're busy work lives and everything else you know if you you set them up

[2:22:05] Voice 13: around that you usually get some pretty good attendance and I think to the other groups like

[2:22:10] Voice 13: you said to um you know i think earlier that have you know busy schedules with double shifts and all

[2:22:16] Voice 13: that kind of stuff we'll have to get creative about how we do that but definitely you know

[2:22:19] Voice 13: offer some flexible options offer multiple options i think that's our multiple locations all of that

[2:22:24] Voice 13: so yeah

[2:22:24] Voice 6: yeah yeah yeah perfect uh trustee harris you know i i just i really struggle for you know

[2:22:31] Voice 6: how many people are we going to reach we're talking about a small group at least you know

[2:22:40] Voice 6: the election that

[2:22:41] Voice 11: got us here.

[2:22:45] Voice 6: I don't see how we're gonna get any better

[2:22:47] Voice 6: public engagement than that.

[2:22:49] Voice 6: And I really-

[2:22:50] Voice 13: It's hard to

[2:22:50] Voice 13: beat an election.

[2:22:52] Voice 13: It's hard to beat that kind of interest rate.

[2:22:53] Voice 13: I mean, that's such a high stakes

[2:22:54] Voice 6: kind of thing.

[2:22:55] Voice 6: And so I'm troubled by what we're doing here.

[2:22:59] Voice 6: I feel this is a travesty to the people that elected us.

[2:23:04] Voice 13: I hear you for sure.

[2:23:06] Voice 13: I appreciate you.

[2:23:06] Voice 13: I appreciate that.

[2:23:07] Voice 13: It's hard to get engagement.

[2:23:08] Voice 13: I think at the best of times,

[2:23:09] Voice 13: I think our goal with this is to kind of

[2:23:12] Voice 13: of do some good promotion to help people see the value of it and i think those who are interested

[2:23:16] Voice 13: and have things to offer to this will will make their way to these sessions or use the online

[2:23:20] Voice 13: opportunities um but i mean it's it's certainly not something that everybody can carve time out

[2:23:25] Voice 13: for and we always recognize that too so we'll do our best we'll see what we can get out of it i'm

[2:23:30] Voice 13: hoping we can get some good good representation at the end of the day so yeah okay

[2:23:37] Voice 17: trustees anything

[2:23:38] Voice 17: anything further

[2:23:41] Voice 4: all

[2:23:42] Voice 17: right i

[2:23:44] Voice 4: know that the salt spring island local trust committee endorsed the

[2:23:46] Voice 4: complete community's assessment community engagement and communications plan attached

[2:23:53] Voice 4: in appendix two exactly yeah

[2:23:56] Voice 9: uh so moved to have a seconder i'll second the motion

[2:24:03] Voice 9: uh discussion not singing i'll call the question all those in favor

[2:24:12] Voice 9: and any opposed please have my opposition okay and motion carries and correct me if i'm wrong

[2:24:29] Voice 9: but we may have reached oh

[2:24:34] Voice 4: i had one other question go ahead on the ocp project um when

[2:24:41] Voice 4: when are staff uh expecting to go to tender on the uh consultancy

[2:24:48] Voice 5: sure i hope to have the

[2:24:49] Voice 5: the scope of services for the consultant to you for this LTC

[2:24:53] Voice 5: meeting. So I'll certainly have it to you for the next LTC

[2:24:55] Voice 5: meeting. I have the perspective, we still need to sort of

[2:25:02] Voice 5: structure the scope of the project a little tighter, so

[2:25:06] Voice 5: that I can be confident that it is going to proceed in a way

[2:25:11] that it needs to proceed.

[2:25:14] Voice 5: So if the scope of services comes to

[2:25:19] Voice 5: to your June meeting, which is early June this time around,

[2:25:21] Voice 5: that would be six, ideally, if it's possible

[2:25:26] Voice 5: to adopt the terms of reference then.

[2:25:28] Voice 5: Fantastic, failing that, the terms of reference

[2:25:30] Voice 5: or the scope of services, sorry,

[2:25:32] Voice 5: would be endorsed by the LTC at its July meeting.

[2:25:35] Voice 5: We would turn around, get that RFP posted immediately.

[2:25:40] Voice 5: I don't know how long we necessarily want

[2:25:42] Voice 5: to keep the RFP open for, perhaps for three weeks,

[2:25:45] Voice 5: evaluate, so I would anticipate

[2:25:47] Voice 5: that the consultant would be in place by September, early September, like September 1st, summer

[2:25:58] Voice 5: evening.

[2:25:59] Voice 5: And the procurement process being what it is.

[2:26:03] Voice 4: That's my concern.

[2:26:09] Voice 5: However, that actually, I mean, that is not far out of the line with the project schedule

[2:26:17] Voice 5: with the same insurance.

[2:26:18] Voice 4: Yep, yep.

[2:26:18] Voice 4: If

[2:26:19] Voice 5: we're able to keep to that, then.

[2:26:21] Voice 4: I just don't want to fall behind.

[2:26:27] Voice 9: Okay, then. So the next regular meeting of the South Maryland Local Trust Committee is

[2:26:33] Voice 9: scheduled for 9.30 a.m. on June 6th, right here at Legion-Reedon Hall. And with that,

[2:26:41] Voice 9: I'll call for adjournment. Thank you, everybody. And of course, it's the Ags meeting that we

[2:26:56] Voice 9: have on the 13th, is that right?

Salt Spring Island Local Trust Committee Minutes ADOPTED 1                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
 
Salt Spring Island Local Trust Committee 
Minutes of Regular Meeting 
 
 
Date: Thursday, May 16, 2024 
 
 
Location: Meaden Hall 
120 Blain Road, Salt Spring Island 
   
Members Present: 
 
 
Timothy Peterson, Chair 
Jamie Harris, Local Trustee  
Laura Patrick, Local Trustee   
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager (RPM) 
Chris Buchan, Island Planner  
Jason Youmans, Island Planner 
Bruce Belcher, Planner 1 
Rob Pingle, Legislative Clerk 
Warren Dingman, Bylaw Compliance and Enforcement Manager 
Lisa Millard, Recorder 
 
Others Present: There were approximately 15 members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Peterson called the meeting to order at 9:30 am. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was adopted. 
3. TOWN HALL AND QUESTIONS 
A member of the public requested the following: 
 That the minutes identify which Trustee has made specific comments so that the public 
knows who made the statement; 
 That environmental data be collected for the Official Community Plan review; and 
 That Sustainable Salt Spring be added to the community groups that are going to be 
contacted for input into the Official Community Plan review as previously requested in a 
letter sent to staff. 
 
The Chair replied that the purpose of the minutes is to capture decisions and the input that 
drives those decisions, that minutes do not necessarily identify individuals but do capture if the 

 
 
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speaker is a member of the public, a trustee, or staff, and that video transcripts of the meetings 
are posted on the website if one wishes to identify speakers. 
 
The President of the Salt Spring Accommodation Group made the following comments regarding 
short term vacation rentals: 
 Tourism is a vital economic driver for Salt Spring Island and it supports local businesses while 
generating revenue and employment; 
 In 2023 tourism accommodations attracted nearly 50,000 overnight visitors; 
 The tax collected by the accommodation providers was approximately $450,000 (four 
hundred and fifty thousand dollars), of which $225,000 (two hundred and twenty five 
thousand dollars) goes toward affordable housing; 
 Seasonal businesses contribute to the local economy with money spent on dining, activities, 
and in local businesses; 
 There is confusion about short term rentals and mixed messages for residents seeking to 
responsibly and lawfully operate them; 
 It is time to recognize short term vacation rentals and regulate them in a constructive way 
that is complementary to the limited inventory of commercial accommodation units; 
 This approach mitigates new development and accommodates visitors by utilizing existing 
infrastructure; 
 The recently enacted BC legislation presents an all or nothing approach and there should be 
middle ground based on principle residency while limiting speculative home buying and its 
impact on housing prices; and 
 The Salt Spring Accommodation Group calls on the Local Trust Committee to take the 
following actions: convene local stakeholder’s round tables to develop short term rental 
regulations that incorporate best practices, collect relevant data to inform decision making, 
investigate a local short term rental licensing mechanism, collaborate with online platforms 
for data sharing and automated compliance mechanisms, and draft bylaw amendments to 
define and regulate local short term vacation rentals. 
 
A member of the public stated the following: 
 In November, 2023 he received a notice of bylaw infraction; 
 He operates a legal bed and breakfast in a secondary seasonal cottage on his 5 (five) acre 
property; 
 He was informed by bylaw enforcement that the infraction related to the square footage of 
the rental unit and that it was also not certain if they were serving breakfast; 
 He did not hear anything back from bylaw enforcement until February, 2024 at which time 
he received six months worth of fines; 
 He has requested the file go to adjudication and has yet to hear back on that request; 
 In April, 2024 he corresponded with the bylaw enforcement office regarding a bylaw 
compliance agreement and he noted that he would look at one but has not received 
anything to date; and 
 He feels he is being unfairly targeted, that he does serve breakfast, that he has not been 
told what he is not complying with, and that he is being deprived of due process of 
adjudication. 
 
A Trustee requested that the speaker forward the emails for their information 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3                                                                                                                                               
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4. DELEGATIONS - NONE 
 
5. TRUSTEE REPORTS 
Trustee Harris reported that the Governance Committee met recently and noted the following: 
 The Governance Committee was formed to address the governance review which suggested 
that Island Trust was in need of restructuring; 
 He is the vice-chair of the Governance Committee; 
 Canadians are afforded the right to democratic representation under the Canadian 
constitution and he feels that the Islands Trust has an undemocratic representation factor 
built into it’s structure; 
 If Islands Trust were to use a weighted voting model then the Salt Spring and Gabriola  
Island Local Trust Committees would control the entirety of Island Trust; 
 The big decisions regarding policy and spending of tax dollars are made at Trust Council 
meetings and Salt Spring Island contributes a large share of said tax revenue but does not 
have corresponding voting power; 
 Salt Spring Island needs to be released from Islands Trust by the Province; 
 The only way to achieve positive democratic forward movement for the community is to 
incorporate as a municipality without the inclusion of Islands Trust;  
 The Trustee Code of Conduct issue was addressed at the meeting and explained as being 
about staff feeling safe; and 
 He feels he is being targeted as a Trustee and noted that if he has made anyone feel unsafe 
that is not his goal. 
 
Trustee Patrick reported the following: 
 She congratulated Doreen and Wayne Hewitt, recipients of the BC Community Award; 
 She participated in the Association of Vancouver Island Coastal Communities convention 
and attended several meetings; 
 BC Ferries held a meeting announcing a new approach for the Ferry Advisory Committees 
which will, in part, increase the public engagement component; 
 She attended a Cortez Community Housing Group forum on water quality and quantity and 
noted that this month the group will be discussing cooperative housing projects; 
 She attended a Ministry of Transportation and Infrastructure meeting which focussed on 
improved communication; 
 She attended a meeting with the Capital Regional District which concentrated on marine 
issues; 
 She attended a Coastal Douglas Fir wildfire workshop; and 
 She attended CAO Hiring Committee, Governance Committee, and Regional Planning 
Committee meetings. 
6. CHAIR'S REPORT 
Chair Peterson reported the following: 
 The Lyackson First Nation and the Cowichan Tribes signed an incremental treaty agreement 
with the Province that will, in part, see a 312 (three hundred and twelve) hectare parcel of 
land on Vancouver Island transferred to the Nations; 
 He attended the Coastal Douglas Fir wildfire workshop which highlighted the importance to 
reduce wildfire risk; 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4                                                                                                                                               
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 He is participating in the CAO Hiring Committee and it is likely that an interim CAO will be 
appointed while the selection process continues; 
 Islands Trust will be holding a committee of the whole meeting to give consideration to the 
draft policy statement; 
 He attended a Capital Regional District meeting which focused on the overlapping 
jurisdiction related to marine issues such as the regulation of mooring buoys; and  
 The Governance Committee continues to work with a corporate planning group on updating 
the corporate processes at Islands Trust. 
7. CRD DIRECTOR'S REPORT - NONE 
8. PREVIOUS MEETINGS 
8.1 Draft Minutes of the Salt Spring Island Local Trust Committee 
8.1.1 Draft Minutes of the April 11, 2024 Salt Spring Island Local Trust Committee  
The following amendments to the minutes were presented for consideration: 
 
On page 2 of the minutes, page 6 of the agenda, seventh bullet should state 
Trustee Patrick “Attended a meeting with a representative of the Salt Spring 
Accommodation group". 
By general consent, the minutes of the April 11, 2024 Salt Spring Island Local 
Trust Committee Regular Meeting be adopted as amended. 
8.2 Resolutions Without Meeting Report 
The report was received. 
8.3 Draft Minutes of the Advisory Planning Commissions - None 
8.4 Local Trust Committee Public Hearing Record - None 
9. CORRESPONDENCE 
9.1 D. Rapport and L. Maffi to LTC w/ L. Patrick reply - Dated 10 April 2024 - Regarding 
First Nation consultation and Proposed Bylaw No. 537 
  Received for information. 
9.2 Supreme Court of British Columbia - Dated 29 April 2024 - Regarding Canna Northwest 
Enterprise Inc. v. Salt Spring Island Local Trust Committee 
  Received for information. 
9.3 21st Annual Community Award Recipients 
SS-2024-047 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee request the Chair to write a letter of 
congratulations to Doreen and Wayne Hewitt for being recipients of the Community 
Award. 
CARRIED 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 5                                                                                                                                               
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10. BUSINESS ARISING FROM MINUTES 
10.1 Follow-Up Action List 
It was noted that a response to the letter from the Minister of Housing was not 
complete yet. 
10.2 Salt Spring Island Local Trust Committee Special Meeting Schedule 
Staff summarized the memorandum. 
 
SS-2024-048 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee request staff to schedule an in person 
Special Meeting at 3pm on Monday June 17, 2024 at the Legion Meaden Hall, 120 Blain 
Road, Salt Spring Island.   
 CARRIED 
11. COMMUNITY INFORMATION MEETING - NONE 
12. PUBLIC HEARING – NONE 
Item 17 Motion to Close the Meeting (SS-2024-049) was moved up on the agenda to follow Item 12. 
The regular meeting was recessed at 10:23 a.m., and reconvened at 12:00 p.m. 
13. APPLICATIONS AND REFERRALS 
13.1 SS-TUP-2024.1 - M. Ogilvie - Lot 2 Jackson Ave 
A Planner summarized the application for a Temporary Use Permit (TUP) for the 
operation of one food truck and two retail/office spaces which are to be located within 
a retrofitted shipping container and operated within the Ganges Village Area 
 
The Applicant was present, spoke to the application, and requested that a three year 
TUP be issued. 
 
Discussion ensued and a Planner clarified that the Local Trust Committee can issue a 
three year permit. 
 
SS-2024-050 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee approve issuance of Temporary Use 
Permit SS-TUP-2024.1 (Jackson Avenue) for a duration of three years.   
CARRIED 
13.2 SS-DVP-2023.20 - C. Bowden - 261 Fulford-Ganges Road, SSI 
The Planner summarized the staff report and stated that the Development Variance 
Permit (DVP) relates to the siting of an existing carport structure and two proposed 
additional carports. It as noted that the property is owned by the federal government 
and rented by the Salt Spring Search and Rescue Society. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 6                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
 
The applicant was present, spoke to the application, and indicated that the purpose of 
the structures is to protect their equipment investments, and that the structures will be 
temporary and can be removed at the end of the lease term 
 
The Trustees had no questions for the applicant. 
 
SS-2024-051 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee approve issuance of Development 
Variance Permit application SS-DVP-2023.20 (Bowden)  
 CARRIED 
 
13.3 SS-SUB-2023.3 - P. Frisch - 784 Vesuvius Bay Road, SSI 
The Planner summarized the staff report and highlighted that one of the proposed 
subdivision lots requires a waiver on the lot frontage requirement. It was clarified that 
the lot achieves the minimum frontage requirement of 10 (ten) metres but does not 
meet the requirement of 10% (ten percent) of total lot size be frontage. 
 
The applicant was present and spoke to the application. 
 
The Trustees had no questions for the applicant. 
 
SS-2024-052 
It was MOVED AND SECONDED 
that the Salt Spring Island Local Trust Committee exempt Lot A of proposed subdivision 
(SS-SUB-2023.3, 784 Vesuvius Bay Road) from the 10% minimum frontage requirement 
under Section 5.3.1 of Salt Spring Island Land Use Bylaw No. 355 and Section 512 of the 
Local Government Act. 
CARRIED 
13.4 SS-RZ-2022.1 - M. Gelb - 1172 Musgrave Road 
The Planner summarized the staff report and stated that the application proposed 
amendments to the Land Use Bylaw to vary zoning to allow for four dwellings and one 
seasonal cottage on the subject property, and that the Local Trust Committee consider 
the application in relation to the Islands Trust Policy Statement checklist. 
 
The applicant was present and spoke to the application. 
 
Discussion ensued and Trustees commented as follows: 
 There is concern that not applicable has been checked on the Trust Policy Statement 
checklist in the forest section which speaks to maintaining large blocks of forestry 
land; 
 There is concern that not applicable has been checked in the transportation section 
when the road usage will be changed; 
 The addition of four primary dwellings can be considered the equivalent of a 
subdivision;  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 7                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
 There is density being added to an area that is outside of the fire service zone; and 
 There is disagreement on the not applicable designation and these areas of concern 
should be evaluated. 
 
A Planner clarified that not applicable was checked in the forestry section because there 
is no change in use and that the application was referred to the Ministry of 
Transportation and Infrastructure who responded that there were no concerns with the 
application. 
 
Further discussion ensued and the same points were repeated. 
 
  SS-2024-053 
  It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee has reviewed the Islands Trust Policy 
Statement Directives Only Checklist and determined that Bylaw No. 536, cited as “Salt 
Spring Island Land Use Bylaw No. 355, 1999, Amendment No. 1, 2023” (SS-RZ-2022.1, 
Section 50 Musgrave Road) is not contrary to or at variance with the Islands Trust Policy 
Statement.   
CARRIED 
Trustee Patrick opposed 
 
13.5 SS-RZ-2024.1 - BC Ferry Corporation - Vesuvius Bay Ferry Terminal, SSI 
The Planner summarized the staff report and stated that the application is to rezone the 
Vesuvius Bay ferry terminal and upland parking area to accommodate renovations and a 
terminal expansion. 
 
The applicant was present and provided a short presentation on the terminal expansion 
plans which will be completed in phases. 
 
Discussion ensued and the Trustees noted that this application is in the preliminary 
stages and that a public engagement process will follow. 
 
SS-2024-054 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee request staff to notify and seek input 
from all local First Nations, the Capital Regional District, the Ministry of Transportation 
and Infrastructure and other applicable agencies, regarding proposed amendments to 
the Salt Spring Island Official Community Plan Bylaw No. 434, 2008 and Salt Spring Island 
Land Use Bylaw No. 355, 1999 for this application. 
CARRIED 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 8                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
SS-2024-055 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee request that staff prepare a draft 
bylaw to amend the Salt Spring Island Official Community Plan Bylaw No. 355, 2008, to 
amend the land use designations for Lot 2, Section 9, Range 2 West And Section 10, 
Range 3 West, North Salt Spring Island, Cowichan District Plan 43894 District Lot 600, 
Cowichan District (Pin: 532290) And District Lot 2040 Cowichan District Plan VIP75388 
from Residential Neighbourhoods (RN) to Shoreline Development (SD).  
CARRIED 
SS-2024-056 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee request that staff prepare a draft 
bylaw to amend the Salt Spring Island Land Use Bylaw No. 355, 1999, to rezone Lot 2, 
Section 9, Range 2 West And Section 10, Range 3 West, North Salt Spring Island, 
Cowichan District Plan 43894 District Lot 600, Cowichan District (PIN: 532290) And 
District Lot 2040 Cowichan District Plan VIP75388 from Residential 8 (R8) to 
Shoreline 3 (S3).   
CARRIED 
14. LOCAL TRUST COMMITTEE PROJECTS 
14.1 Official Community Plan - Land Use Bylaw Update Project 
The Planner summarized the report and highlighted the following: 
 The Advisory Planning Commission (APC) draft terms of reference had been updated 
based on direction given at the April, 2024 Local Trust Committee meeting; 
 The community engagement strategy has been updated; 
 The First Nations engagement process will begin shortly; and 
 A graphic designer has been contracted to develop some project branding. 
 
In follow up to questions asked by the Local Trust Committee at the April, 2024 Local 
Trust Committee meeting the Planner stated the following: 
 The APC members, not the Local Trust Committee, appoint the Chair of the APC; 
 The APC Bylaw states that a local trustee, regional district director, or officer or 
employee of Islands Trust are not eligible to be an APC member;  
 The information that goes to the APC for their review should be vetted by the Local 
Trust Committee; and 
 The Local Trust Committee can determine the criteria that is used to appoint APC 
members. 
 
Discussion ensued and a Trustee noted their reluctance to referring Official Community 
Plan work to the unelected body that makes up an Advisory Planning Commission. 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 9                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
SS-2024-057 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee endorse the OCP-LUB Update Project 
Advisory Planning Commission Terms of Reference attached as Appendix 1. 
CARRIED 
Trustee Harris opposed 
 
The Planner stated that a grant had been received from the provincial government to 
undertake a complete community assessment which will focus on the themes of 
housing, transportation, daily needs and infrastructure. He introduced the consultants 
hired to work on the community engagement process.  
 
Discussion ensued and Trustees noted it was important to stage engagement events at 
various times of the day and week as many community members are particularly busy in 
the summer months. 
 
SS-2024-058 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee endorse the Complete Communities 
Assessment Community Engagement and Communications Plan attached as Appendix 2. 
 
CARRIED 
 
15. NEW BUSINESS 
15.1 Mayne Island Local Trust Committee Draft Bylaw No. 193 Referral 
  SS-2024-059 
  It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee interests are unaffected by the Mayne 
Island Local Trust Committee Draft Bylaw No. 193. 
CARRIED 
 
16. REPORTS 
16.1 Policy and Standing Resolutions List 
The report was received. 
16.2 Future Projects Report 
The report was received. 
16.3 Active Projects List 
The report was received. 
16.4 Applications with Status Report 
The report was received. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 10                                                                                                                                               
May 16, 2024                                                                                                                                                                                                          
16.5 Expense Report 
The report was received. 
16.6 Islands Trust Conservancy Board Report 
The report was received. 
17. CLOSED MEETING 
17.1 Motion to Close the Meeting 
SS-2024-049 
It was MOVED and SECONDED  
that the Salt Spring Island Local Trust Committee close this meeting to the public subject 
to Community Charter Section 90 
(1) A part of a council meeting may be closed to the public if the subject matter being 
considered relates to or is one or more of the following: 
(a) personal information about an identifiable individual who holds or is being 
considered for a position as an officer, employee or agent of the municipality or 
another position appointed by the municipality; 
and that staff be invited to remain.                  
CARRIED 
17.2 Rise and Report 
Chair Peterson rose and reported that Anne Gunn, Stanley Shapiro, and Tim Hiltz were 
appointed to the Advisory Planning Commission, and that Bejay Mills was appointed to 
the Agricultural Advisory Planning Commission. 
18. UPCOMING MEETINGS 
The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled for 9:30 
a.m. on June 6, 2024 at the Legion Meaden Hall, 120 Blain Road, Salt Spring Island. 
19. ADJOURNMENT 
By general consent the meeting adjourned at 1:50 p.m. 
 
 
 
_________________________ 
Timothy Peterson, Chair 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder