Hornby Island Local Trust Committee regular meeting, May 22, 2024

[0:00:00] Voice 3: Yes,

[0:00:01] Voice 4: we're now preparing to live stream. Yes, it's up and running now.

[0:00:08] Voice 3: Perfect. Thank you.

[0:00:11] Voice 3: So thank you, everyone, for joining us today. This is our regularly scheduled Trust Programs meeting. And we do have quorum. We're just waiting for potentially a couple of other latecomers to join us.

[0:00:27] Voice 3: so i am chair evans of the trust programs committee and i'm calling in today from

[0:00:37] Voice 3: sadea south pender the traditional unceded territories of many co-salish nations peoples

[0:00:43] Voice 3: and beautiful weather here today and i'm very grateful to be able to be a part of this

[0:00:50] Voice 3: this group in this environment that we live in. And so a little bit about myself. I am Christina

[0:00:59] Voice 3: Evans. I'm married to Marty Evans, who is third generation on South Pender. I have two daughters

[0:01:05] Voice 3: and I have two granddaughters. And one of my granddaughters is named after my mother and my

[0:01:11] Voice 3: my sister, and my other grandson, even after a movie.

[0:01:20] Voice 3: My parents are Irish and Norwegian.

[0:01:24] Voice 3: My mother was from Lidingen in Norway, and she was Lyle Jørgensen.

[0:01:31] Voice 3: And my father was Eric Watson, and he was born in Coventry,

[0:01:37] Voice 3: but his grandfather was from Dublin, and his mother, my grandmother,

[0:01:42] Voice 3: was from waterville in ireland so that's a little bit about me and my background and

[0:01:54] Voice 3: so i'm going to start introductions of the other members that we've got online

[0:01:58] Voice 3: and i'm going to start as i see them on my screen so i'm going to start with trustee fast

[0:02:04] Voice 11: morning everybody um trustee fast calling in from nuclear which is bowen island in

[0:02:11] Voice 11: I'll get somehow sound. And just to introduce myself really briefly, I was born on the Haldeman

[0:02:19] Voice 11: Tract in what is now southern Ontario. My parents are Mary Ham, now deceased, and my dad is Paul

[0:02:28] Voice 11: Fast. He's in the other room back there. So if you, he lives with my husband and I here on Bowen.

[0:02:34] Voice 11: and I'm just

[0:02:36] Voice 11: pleased to be living

[0:02:38] Voice 11: and working on the territory of Squamish

[0:02:41] Voice 11: Nation. Thank you.

[0:02:44] Voice 3: Thank you, Trustee Fast.

[0:02:46] Voice 3: Trustee Borthwick?

[0:02:50] Voice 5: Yeah, my name is

[0:02:52] Voice 5: Sam Borthwick. I'm privileged to

[0:02:54] Voice 5: be calling in from Tisdayic,

[0:02:56] Voice 5: Denman Islands and the Comox First Nations

[0:02:58] Voice 5: unceded territories of the Comox First Nation.

[0:03:02] Voice 5: My father is Richard Borthwick

[0:03:04] Voice 5: of Tunbridge, Kent.

[0:03:05] Voice 5: Kent. My mother is Marlow Purvis of Winnipeg, Manitoba. She was born in London, moved back

[0:03:13] Voice 5: and forth between the West Coast and the UK since I was six weeks old. Yeah.

[0:03:22] Voice 3: Thank you, Trustee Borthwick. Trustee Peterson.

[0:03:28] Voice 6: Good morning from beautiful Luskete Island, Huayatay, territory of many Coast Salish

[0:03:35] Voice 6: Nations and the Treaty Territory of the Tla'aman Nation.

[0:03:40] Voice 6: I was born in the

[0:03:43] Voice 6: home of the Shoshone and

[0:03:46] Voice 6: Washoe peoples down in Nevada.

[0:03:52] Voice 6: My folks, Lawrence Peterson and Judith Arne,

[0:03:57] Voice 6: respectively, come from Norwegian

[0:03:59] Voice 6: and UK origins.

[0:04:06] Voice 3: So we may have relatives.

[0:04:09] Voice 3: Thank you, Trustee Pedersen. Chair Luckham.

[0:04:15] Voice 1: Thank you very much. Indeed, we may all have relatives, Sam.

[0:04:23] Voice 1: But I am elected here on Thetis Island. I absolutely am an immigrant to this country in 1963.

[0:04:31] Voice 1: I consider Thetis Island my home now, and I am very grateful to be able to do so living here in Coast Salish territory.

[0:04:39] Voice 1: to it.

[0:04:41] Voice 3: Thank you, Chair Luckham. Trustee Allen?

[0:04:48] Trustee Allen (probable): Hi, good morning. I've had some issues with

[0:04:50] Trustee Allen (probable): computers as usual. Yes, so I'm here from Hornby Island, the unceded traditional territory of

[0:04:59] Trustee Allen (probable): Comox First Nations and other Coast Salish peoples. I guess I'll just, my father's Anthony

[0:05:08] Trustee Allen (probable): see Brian Allen from Connors Quay, Wales. My mother is Nadia Romanoff from, well, born

[0:05:16] Trustee Allen (probable): in Paris and beyond from somewhere else. And we emigrated to Comox, in actual fact, just

[0:05:28] Trustee Allen (probable): after I was born in 1969. And I was born in Cornwall, England. So there you go. And I

[0:05:35] Trustee Allen (probable): feel honoured to be here. And there you go. Thank you.

[0:05:43] Voice 3: Thank you very much, Trustee Allen.

[0:05:45] Voice 3: So that's our committee members, trustee members that are on the call.

[0:05:51] Voice 3: And I'm now going to start the introductions of staff.

[0:05:54] Voice 3: And we do have a new staff member with us today.

[0:05:56] Voice 3: And I'm going to ask that staff rate to introduce herself and then introduce our newest member,

[0:06:03] Voice 3: Staff Elliott.

[0:06:04] Voice 3: And then we'll move on to Staff Barlow.

[0:06:09] Voice 10: Thank you, Chair Elliott, or Chair Evans, and good morning, committee.

[0:06:13] Voice 10: My name is Claire Freider. My title here is Director of Trust Area Services, and I'm very pleased to be coming today from the territory of the Lekwungen peoples of the Esquimalt and Songhees First Nations, and I'm very grateful to live in the territory of the Wissanich peoples.

[0:06:29] Voice 10: I'm of settler ancestry, daughter of Susan Garnett and Michael Rumble, and of British ancestry.

[0:06:34] Voice 10: industry. So thanks for having us here today. We look forward to a fun meeting and I'm very

[0:06:38] Voice 10: pleased to introduce Joe Elliott, who is the new Senior Indigenous Relations Advisor for

[0:06:44] Voice 10: Island's Trust. He's been with us over a month now, I think, Joe. And I'll turn it over to Joe

[0:06:49] Voice 10: to introduce himself to the committee. He's here today. We're still somewhat considering it

[0:06:53] Voice 10: orientation time for Joe, so I'm not going to be relying on him or putting him on the spot for

[0:06:58] Voice 10: questions so much as making sure he meets all of you and is becoming aware of the activities of

[0:07:03] Voice 10: of the committee today.

[0:07:04] Voice 10: So with that, over to you, Joe.

[0:07:08] Voice 2: Yeah, thank you, Clare.

[0:07:09] Voice 2: Like my comal status which originates

[0:07:13] Voice 2: from .

[0:07:13] Voice 2: So my family name comes from and I,

[0:07:17] Voice 2: in my early years, I moved away from when I was about 17

[0:07:20] Voice 2: and lived in for many years until about three,

[0:07:23] Voice 2: four years ago.

[0:07:23] Voice 2: So moved back to back to Cowichan.

[0:07:26] Voice 2: So I'm a Cowichan tribes member

[0:07:28] Voice 2: residing on our traditional territory.

[0:07:30] Voice 2: And if I come from one of the tribes that amalgamated

[0:07:33] Voice 2: to make out some tribes, and I come from Quamachin.

[0:07:36] Voice 2: And if we look at the roots of Quamachin,

[0:07:39] Voice 2: and my great-great-grandfather was a settler that moved in.

[0:07:43] Voice 2: He arranged marriage, and so he married a chief's daughter here.

[0:07:48] Voice 2: And with that marriage, it became some acreage, 250 acres or more.

[0:07:55] Voice 2: And through that process, when his wife became deceased,

[0:08:00] Voice 2: deceased chief susan michael atz's daughter became deceased during one of the epidemics she um he was

[0:08:06] Voice 2: able to uh take that land and remove it from the from the reserve in some kind of capacity um

[0:08:12] Voice 2: and so if we look at our transitions in our traditional way the first nation traditional

[0:08:18] Voice 2: land stays with the selenium the woman and but in our i guess western thinking you know the land

[0:08:25] Voice 2: belongs to the male so if we if we think thinking that way there's a lot of changes that occur

[0:08:29] Voice 2: occur because usually we follow our roots through our our our our grandmothers our great grandmothers

[0:08:35] Voice 2: um and if we look at Quamichin Quamichin is connected all the way up to all islands that

[0:08:41] Voice 2: basically were listed all the way up to Cape Mudge and further um so we have people that

[0:08:46] Voice 2: were leadership in Quamichin buried in Cape Mudge and all the other islands from from that location

[0:08:52] Voice 2: and and sometimes even further um and my my grandmother has a beautiful weed basket that

[0:09:01] Voice 2: she used to trade with her auntie from um Sly Ammon and it's so and my my dad's Cuomo Snat his

[0:09:07] Voice 2: name that he carried came from uh Squirrel Cove so we had connection up and down the coast all

[0:09:13] Voice 2: the way to Seattle to Oregon and further um so there's all there was interconnection how we

[0:09:18] Voice 2: we related so it's i'm looking forward and working with the team and continue looking at their

[0:09:23] Voice 2: preservation of the environment and working in that capacity and and being in support in any

[0:09:28] Voice 2: kind of way i can be in regards to as an indigenous advisor for engagement um in that process so hi

[0:09:34] Voice 2: chat thank you thank

[0:09:38] Voice 3: you very much for that introduction very happy to have you with us

[0:09:44] Voice 3: um staff barlow if you'd like to introduce yourself um

[0:09:48] Voice 4: robert barlow the legislative

[0:09:50] Voice 4: legislative services clerk, and the recorder for the meeting today. I was born in Victoria,

[0:09:56] Voice 4: Lekwungen-speaking territory, and to settlers mostly of Manx and Swiss origin. And I'm happy

[0:10:06] Voice 4: to carry on living and working with Islands Trust. Thank

[0:10:12] Voice 3: you very much. So that's everyone that we

[0:10:15] Voice 3: have on the call today, and I thank you very much for your introductions. And it's a great way for

[0:10:20] Voice 3: us to get to know each other a little better each time that we get together so with that um i'm

[0:10:29] Voice 3: going to call this meeting to order and i'm going to ask if there are any changes to the agenda

[0:10:36] Voice 3: does anyone have anything that they would like to add if not then i will accept the agenda by

[0:10:45] Voice 3: general consent and i'm just going to move things over so i can see when people raise their hands

[0:10:50] Voice 3: so i'm not seeing any hands raised um so i'm going to call the gender approved by general consent

[0:10:57] Voice 3: and i'm going to ask staff barlow is there any body in the public realm that has any comments

[0:11:03] Voice 3: that they would like to meet no

[0:11:04] Voice 4: there are no attendees perfect

[0:11:08] Voice 3: thank you very much and uh we

[0:11:11] Voice 3: don't have any delegations and there hasn't been any correspondence come in so we're going to move

[0:11:17] Voice 3: move straight on to Section 6, which is the administrative coordination. And we're going

[0:11:24] Voice 3: to take a look at the draft minutes from the previous Trust Council meeting. Do we have

[0:11:29] Voice 3: any changes that need to be made to the minutes? If not, then I'm going to also accept them by

[0:11:37] Voice 3: general consent. So I'll give you a couple of seconds because I know that some people are

[0:11:41] Voice 3: having difficulties with their laptops um not seeing any hands being raised so i'm going to

[0:11:48] Voice 3: say by jen said that the minutes of the trust programs committee regular meeting of april 15th

[0:11:54] Voice 3: 2024 be approved by general consent and there were no resolutions without meetings so we can go over

[0:12:04] Voice 3: to the follow-up action list i'm going to ask um steph just quickly walk us through where we're at

[0:12:12] Voice 3: um things could be pretty brief because most things are sort of just uh for our committee on

[0:12:19] Voice 3: hold um so to separate uh

[0:12:24] Voice 10: thank you uh chair evans um really no updates on this first page here

[0:12:29] Voice 10: around except that you the policy statement um policy about the policy statement will bring back

[0:12:34] Voice 10: to you at a future date when it seems appropriate um we are not yet bringing you criteria for the

[0:12:40] Voice 10: secretary at services as I mentioned previously with enough staff capacity fingers crossed in

[0:12:45] Voice 10: the future we'll potentially propose a whole new policy to council now that you have the ability to

[0:12:50] Voice 10: bring grants and that's it for now we've really narrowed this up and you'll see that your working

[0:12:56] Voice 10: group has it's got my name next to it but really this was your working group that produced the

[0:13:01] Voice 10: briefing on your agenda today around the COP 15 follow-up around the biodiversity framework so

[0:13:07] Voice 10: I'm happy to take questions in general. I will just be happy to advise you. Jillian Nichols remains

[0:13:12] Voice 10: on a temporary assignment as your program coordinator. She's working as your planning

[0:13:16] Voice 10: technician currently. So I have brought in a temp from a temp agency who's just going to be helping

[0:13:21] Voice 10: fill the gaps. We've kind of reached the limit of what we can do, leaving that position vacant.

[0:13:25] Voice 10: So I have someone here who's going to be able to help fill the gaps for some of that work,

[0:13:29] Voice 10: just to keep it moving a bit more swiftly. But I am grateful to Jillian for having taken on some

[0:13:35] Voice 10: of the backfilling of her own position in her overtime hours but we are bringing in a bit more

[0:13:40] Voice 10: assistance and you may or may not have heard yet but Tyler Brown our staff per senior policy

[0:13:46] Voice 10: advisor has taken another position and so he'll be leaving us at the end of the month after the

[0:13:51] Voice 10: committee of the whole meeting and shortly I do have someone with an accepted offer that I'll

[0:13:55] Voice 10: announce shortly by email to trustees who will be taking that role very pleased to have a swift and

[0:14:01] Voice 10: excellent transition there um so just wanted you to be aware of that um there will be some impacts

[0:14:07] Voice 10: to the project i suppose with someone new coming in but um not the kind of vacancies for multi

[0:14:12] Voice 10: months that we've had in the past so we're grateful to tyler and all his leadership on

[0:14:16] Voice 10: on the project so far and we wish him really well in his new job um and finally yep so i guess yep

[0:14:24] Voice 10: so i'm happy to take questions if there's any more there okay so not hearing any back to you chair

[0:14:38] Voice 10: who we may have lost i think we

[0:14:40] Voice 11: might have lost the chair lost

[0:14:41] Voice 10: her so as background so uh vice

[0:14:44] Voice 10: chair allen we may have to call on you here um uh chair evans has a power outage on south pender

[0:14:49] Voice 10: today so she was trying to come in through her phone um but she did ask me to turn to you should

[0:14:54] Voice 10: she not have should she have trouble to see if you could share the meeting great

[0:15:01] Trustee Allen (probable): i've had no training whatsoever she's never let me on my own hair so i'm just going to muddle along

[0:15:07] Trustee Allen (probable): then um so let's just see here sorry so

[0:15:11] Voice 10: we're on um section we've just finished the um

[0:15:15] Voice 10: roll-up action list so we'd be on to section 7.1 with the survey results

[0:15:21] Trustee Allen (probable): all righty okay so i will so i had it all perfect with my other computer now i'm going

[0:15:28] Trustee Allen (probable): backwards with this computer okay okay so um next we have uh staff breathing on the survey results

[0:15:35] Trustee Allen (probable): from January, March, 2024 webinars.

[0:15:39] Trustee Allen (probable): And I guess I'll pass it on to Claire

[0:15:42] Trustee Allen (probable): to provide us a little preamble on the report

[0:15:48] Trustee Allen (probable): and a briefing, thank you, Claire.

[0:15:49] Voice 10: So happy to provide you with a general overview.

[0:15:52] Voice 10: So as you might remember,

[0:15:53] Voice 10: we offered three webinars through the spring here,

[0:15:55] Voice 10: and we offered the participants an email link to a survey

[0:16:00] Voice 10: that they could complete.

[0:16:01] Voice 10: And so through that,

[0:16:03] Voice 10: we were able we're able to gather information about how we're doing and delivery of these webinars

[0:16:08] Voice 10: that you're putting on and sponsoring as you can see we had fairly good turnout sort of ranging up

[0:16:13] Voice 10: to around 200 people for many of them and we had some bumps in delivery but generally general

[0:16:19] Voice 10: feedback what I would say is we're having low completion of the surveys relative to the number

[0:16:24] Voice 10: of participants so as you review them I would tend to suggest a grain of salt as you review

[0:16:30] Voice 10: the results because often if someone's contented with something they don't tend to click through

[0:16:34] Voice 10: and complete a survey about it so this is provided we're being as transparent as we can providing

[0:16:39] Voice 10: all the raw feedback that we received to sort of inform your future decisions about the delivery

[0:16:44] Voice 10: of these programs and for staff to be aware of how things are being delivered and any tweaks

[0:16:49] Voice 10: we might want to make to delivery you'll see we in our recommendations about future webinars we've

[0:16:55] Voice 10: certainly reviewed the feedback and particularly around the wildfire one where we had feedback

[0:16:59] Voice 10: back from how sound residents that they felt the content was too focused on the ecosystems of the

[0:17:05] Voice 10: southern gulf islands we've provided an option to you for next year should you choose to take it up

[0:17:11] Voice 10: on it take us up on it that we could deliver a wildfire webinar again with more of a focus on

[0:17:16] Voice 10: how sound ecosystems but certainly staff are here to take questions if you like around the results

[0:17:22] Voice 10: but just know that staff have reviewed this and we'll take it on board for any future delivery

[0:17:29] Voice 8: Okay, thank you.

[0:17:31] Voice 8: I'm just

[0:17:31] Trustee Allen (probable): going to say

[0:17:32] Voice 8: apologies for coming back online.

[0:17:42] Voice 10: I'll put a note in the chat here.

[0:17:46] Trustee Allen (probable): I couldn't hear that at all.

[0:17:50] Trustee Allen (probable): Okay, trust me fast.

[0:17:52] Voice 11: Thank you, and thanks for the briefing.

[0:17:55] Voice 11: I just was thinking about the focus on how sound.

[0:18:01] Voice 11: I don't think it has to be for the next one.

[0:18:03] Voice 11: if it's just everywhere else except the southern gulf islands could be the focus of the next

[0:18:09] Voice 11: wildfire one because i didn't see hornby or or denman or gabriola or you know some of the

[0:18:14] Voice 11: islands might might not have been in there too and i did send uh something to jillian uh because

[0:18:23] Voice 11: bowen island also in house sound i was going does this apply to us i wonder if it does so um

[0:18:30] Voice 11: Um, for the next webinar, I think, um, uh, it could just be, uh, the rest of the trust area

[0:18:38] Voice 11: or something like that would be better. Thanks to make sure everybody feels included in whether

[0:18:43] Voice 11: they should be even watching. Uh, did it, does it apply to them? Thank you. That's my input

[0:18:50] Voice 11: anyway, because in sound, I don't think we need to, uh, focus completely on how sound that's the

[0:19:02] Voice 11: only part i i just don't think it needs to be focused on how sound thanks um

[0:19:07] Trustee Allen (probable): excuse me chair

[0:19:09] Trustee Allen (probable): evans are you able to be chair shall i pass the baton back to you i'm not sure where you're at

[0:19:16] Voice 3: i'm not sure what my internet is like to be honest um i might just be fast but you can

[0:19:26] Voice 3: okay i'll

[0:19:32] Trustee Allen (probable): take that as a i'll carry on um okay thank you uh trustee peterson

[0:19:38] Voice 6: Thank you. Just on Trustee Fast's point, I note on page 25 under the potential topic of Howe Sound focus, it does mention the feedback suggested it didn't provide consideration for Northern Islands or those in Howe Sound.

[0:19:56] Voice 6: So I would support that if we go that way, it could be focused on Howe Sound and the Northern Islands. Just wanted to amplify that point.

[0:20:09] Trustee Allen (probable): Okay, I'd just like to put myself on the speaker's list. Yeah, I was disappointing in terms of how many people actually were registrants versus how many people completed the survey, but who knows why.

[0:20:22] Trustee Allen (probable): started with 40 people answering then

[0:20:25] Trustee Allen (probable): six people just doing a survey and edit them

[0:20:28] Trustee Allen (probable): and obviously the groundwater for some reason was more popular than the

[0:20:34] Trustee Allen (probable): freshwater so who knows but then we're talking six people and you can tell that the six

[0:20:38] Trustee Allen (probable): people were the people that commented later and you can certainly tell

[0:20:42] Trustee Allen (probable): the 66 Hornby Islanders comments at the

[0:20:46] Trustee Allen (probable): end I could figure out each one who was from Hornby Island but

[0:20:50] Trustee Allen (probable): But yeah, I agree with the terms of the southern centric.

[0:20:56] Trustee Allen (probable): Yeah, it'll be nice to have more of Northern Island profile.

[0:21:00] Trustee Allen (probable): But we did actually have a really good wildfire webinar held on Hornby Island last year through the Conservancy, Hornby Island.

[0:21:10] Trustee Allen (probable): And the name, he's just written a book on the wildfires and it was really well presented.

[0:21:15] Trustee Allen (probable): So, yeah, that's all I had. Thank you.

[0:21:20] Trustee Allen (probable): Chair Luckham.

[0:21:21] Trustee Allen (probable): um

[0:21:23] Voice 1: thank you uh acting chair alan um i just wanted to chime in about the wildfire thing

[0:21:30] Voice 1: um because i received quite a bit of really positive feedback from uh both my own area

[0:21:36] Voice 1: and more further abroad not just the southern gulf islands um as the the the um the expansion

[0:21:46] Voice 1: on the thinking around the nature of fire

[0:21:51] Voice 1: and how we've treated fire historically

[0:21:54] Voice 1: and how we're looking at other forms of knowledge,

[0:21:59] Voice 1: knowledge keepers with First Nations

[0:22:01] Voice 1: and how fire was managed in the landscape prior to contact

[0:22:07] Voice 1: and how we're adapting and adopting our practices

[0:22:11] Voice 1: to embrace those historical practices.

[0:22:17] Voice 1: But I think it was very well received.

[0:22:21] Voice 1: And regardless of the geographic focus that may have occurred,

[0:22:27] Voice 1: the principles apply throughout the Islands Trust area.

[0:22:32] Voice 1: There's certainly some subtle differences in tree or in forestry species,

[0:22:40] Voice 1: species, but the principles are very much the same. And I just wanted to shout out that it was

[0:22:45] Voice 1: an excellent webinar and was certainly well received by the people I talked to. Okay. Thank

[0:22:54] Trustee Allen (probable): you. All right. So next is, I don't have my agenda in front. I just have the package, but

[0:23:05] Trustee Allen (probable): next is, there you go. Request for decision, stewardship education program. So who's going

[0:23:11] Trustee Allen (probable): to present this oh sorry excuse me uh sorry trustee peterson no

[0:23:18] Voice 6: no go go ahead and and

[0:23:21] Voice 6: i'll put my head up later okay uh director freighter

[0:23:25] Voice 10: yes i'm happy to present this

[0:23:27] Voice 10: um so this is being brought to you um for your decision um which is to with a recommendation

[0:23:33] Voice 10: from staff that you continue the living in the trust area mailing program that we've had

[0:23:37] Voice 10: to welcome new property purchasers in the region and also that you direct us to create project

[0:23:43] Voice 10: charters which we would bring back to you in august for any webinars of your choosing

[0:23:48] Voice 10: we're suggesting that you continue doing webinars because they've been well received it seems to

[0:23:53] Voice 10: have been popular but again it's an education program generally that council has funded if

[0:23:58] Voice 10: you have other ideas now would be the time to bring them forward and request a project charter

[0:24:02] Voice 10: or from staff on whatever other idea you may have for delivery of education in the trust area but at

[0:24:08] Voice 10: this time these are your staff recommendations so essentially this is a status quo recommendation

[0:24:13] Voice 10: from staff that you continue as you have we would continue to have the same suite of materials in

[0:24:20] Voice 10: the mailing package as you have had previously although I'm just noticing a paste and copy error

[0:24:25] Voice 10: oh yeah we have noted that we used to include a magnet there was very mixed feedback on that

[0:24:29] Voice 10: that it was sort of deemed to be a bit wasteful so we have actually removed the magnet but other

[0:24:34] Voice 10: than that everything else would be the same and then with regard to the webinars you'll see in

[0:24:38] Voice 10: your agenda here we've come up based on the survey feedback that you received last year

[0:24:43] Voice 10: we've sort of distilled that and come up with some recommendations to you around a number of

[0:24:47] Voice 10: different topics but we've provided more here than you likely have funding to or staff time

[0:24:52] Voice 10: to deliver so you would need to pick which you think would be the right ones so as you noted

[0:24:58] Voice 10: is how sound focus we did say how sound in northern islands in the text so if we were to

[0:25:03] Voice 10: pick the fire one we could certainly deliver it to that geography and you'll see here you've got

[0:25:09] Voice 10: five options that we've provided certainly you could walk in other options that you think are

[0:25:13] Voice 10: important and we'd be happy to deliver any of them I will just for a joke mention to you once

[0:25:20] Voice 10: again that of all the pages of the islands trust website that we have analytics that show what is

[0:25:24] Voice 10: popular how to remove scotch broom remains near the top consistently so you may have interest in

[0:25:30] Voice 10: invasive species removal now or in a future year as a as a popular topic in addition to the feedback

[0:25:37] Voice 10: you've received so i'll leave it there we're here to answer questions um this is fairly cursory

[0:25:42] Voice 10: because as i mentioned we haven't had a lot of staff support so we've given you the general

[0:25:45] Voice 10: outline of what could be delivered in august we would come back to you with a lot more specifics

[0:25:50] Voice 10: specifics, but we're happy to take specific direction here to inform your decisions or

[0:25:56] Voice 10: to inform the work we do developing the projects. Back to you, Chair.

[0:26:00] Trustee Allen (probable): Thank you, Clare, and Trustee Peterson.

[0:26:07] Voice 6: Thank you for that. So, just for clarity,

[0:26:12] Voice 6: are you wanting the committee to suggest one topic, or is there potential to deliver more

[0:26:20] Voice 6: than one webinar uh

[0:26:21] Voice 10: we had put in here i think up to three i'm trying to think when we wrote that

[0:26:25] Voice 10: i would suggest you ask us to deliver up to three um where we put the finance down here we put the

[0:26:30] Voice 10: financial implications so generally um we're saying we've got we estimate you've got about

[0:26:36] Voice 10: seventy five hundred dollars available um for the delivery and generally we're saying it will cost

[0:26:42] Voice 10: in the range of um what have we got here up to about a thousand or fifteen hundred per so maybe

[0:26:48] Voice 10: assume $2,000 per webinar. So we're suggesting you start with about $3,000 and we could always

[0:26:52] Voice 10: come back to you later in the year if we have sufficient staff time and funds.

[0:26:57] Voice 6: Okay, thank you for that. I just wanted to confirm that that was my thought. It seems to me that

[0:27:04] Voice 6: the order in which they're listed in the report is corresponding with the public feedback that

[0:27:15] Voice 6: we've got in terms of interest um certainly the comment around the the broom i noticed when i was

[0:27:23] Voice 6: on uh galliano last week lots of broom blooming away and had a conversation with a couple locals

[0:27:32] Voice 6: about that so um my preference i'm not going to make a motion at this point but i i think if we

[0:27:39] Voice 6: can pull off um one for each of these three top subjects the groundwater um wildfire uh and uh

[0:27:50] Voice 6: invasive plant species removal i think that'd be fantastic if we could do that so

[0:27:59] Trustee Allen (probable): all right thank you trusty fast um

[0:28:03] Voice 11: thanks i um appreciated the the uh history in here because

[0:28:09] Voice 11: Because during the periods that are in the background about what was done when, that's sort of the COVID period.

[0:28:19] Voice 11: And my brain was a little fuzzy about what we'd done and how things had changed, how much things had changed.

[0:28:25] Voice 11: Anyway, I'm in support of the recommendation.

[0:28:28] Voice 11: I thought we might say two to four rather than limit it to three, because sometimes, you know, you might want to split one into different ecosystems or something like that.

[0:28:40] Voice 11: And I thought we could give staff a little more. Why do we have to be so definitive?

[0:28:46] Voice 11: This project, the stewardship education is is underspent most years.

[0:28:52] Voice 11: And so that would also give staff a chance to balance it out. I don't know. That's just an idea.

[0:28:59] Voice 11: I wondered about the part where it says out of scope for the mailing.

[0:29:08] Voice 11: Oops, maybe that is that for this part?

[0:29:10] Voice 11: Oh, yeah, here I am on page 28.

[0:29:13] Voice 11: It says mailings to new purchasers in apartment buildings and building stratas.

[0:29:17] Voice 11: Is that, are those all like connected buildings?

[0:29:21] Voice 11: Or is that like a regular strata that would be out in Bowen Island sharing a well?

[0:29:28] Voice 10: So through the chair, I'll answer that.

[0:29:29] Voice 10: it's partly because the the firm that we contract to produce the list as I understand it cannot

[0:29:34] Voice 10: produce the land title data doesn't come in a way in which would allow us to generate a mailing

[0:29:39] Voice 10: address for those people so it's for two reasons one of which it was deemed that we were best bang

[0:29:45] Voice 10: for the buck was to reach people who owned land and had land that they they were responsible for

[0:29:50] Voice 10: but also it's just a technical matter that we're unable to produce from the land title data that

[0:29:55] Voice 10: we receive a list of people that lived in a strata or apartment building.

[0:30:00] Voice 11: Okay. Because my concern is that these are also voters, and they have the right to know as well. And my observation during the COVID period has been that people are moving around like crazy. And on Bowen here, we're getting people from different parts of North America, and some of them may not know anything about the Islands Trust.

[0:30:24] Voice 11: So I thought maybe this idea of right to know or the democratic principle, can you tell me a little more about how community partners have been delivering?

[0:30:40] Voice 11: Because it seems to me that looking at the list of the materials, that some of them would be really good for newcomers to have, even if they weren't landowners or if they were part of a strata with other people who knew the Islands Trust really well.

[0:30:53] Voice 11: it would still give them a little bit of background information because they

[0:30:59] Voice 11: because we're part of a democracy and they deserve the right to know so I wondered about

[0:31:03] Voice 11: can you tell me about community partners and how that works I haven't seen any of it on Bowen so I

[0:31:07] Voice 11: don't know just a municipality sorry go ahead yeah

[0:31:12] Voice 10: through the chair happy to answer that so

[0:31:15] Voice 10: we have the community partner thing I think is where we have under delivered for you just due

[0:31:19] Voice 10: due to the constant shifting I've had in my team.

[0:31:22] Voice 10: So what was envisioned there

[0:31:23] Voice 10: is that we would reach out to community groups

[0:31:26] Voice 10: or strata councils

[0:31:27] Voice 10: and have them distribute to their membership.

[0:31:29] Voice 10: And particularly there was a desire last term

[0:31:31] Voice 10: to reach renters in a way that we weren't reaching.

[0:31:33] Voice 10: We have not delivered on that,

[0:31:35] Voice 10: I think the way it was envisioned,

[0:31:36] Voice 10: just simply because we just haven't got there.

[0:31:39] Voice 10: So that was the plan.

[0:31:41] Voice 10: Certainly in some communities,

[0:31:42] Voice 10: we've had trustees take a suite of materials

[0:31:44] Voice 10: that they wished to have on hand

[0:31:46] Voice 10: to provide in their own communities.

[0:31:47] Voice 10: So that option remains available as well. If you're connected to a community group that you think would benefit from these materials, we can package them up and mail them to you for distribution.

[0:31:56] Voice 10: The other thing I would suggest for Bowen, particularly because they do not receive the property tax notice that gets delivered to every property taxpayer in the region, is perhaps you could approach the executive committee as part of our communications planning.

[0:32:08] Voice 10: planning and if you wanted something mailed to every home on Bowen that could be something that

[0:32:13] Voice 10: could be built into the communications program here generally so that would be through the

[0:32:17] Voice 10: executive committee rather than this committee. Thank

[0:32:20] Voice 11: you that that's perfect and yeah and I was

[0:32:26] Voice 11: going to ask about renters as well but who they change sometimes houses five times a year so

[0:32:32] Voice 11: hard to do that but having it more available in the in the community is great. I know we do that

[0:32:39] Voice 11: at Bowen Island Municipality just because we've got the brochures in the rack when people come in,

[0:32:44] Voice 11: but more and more things are being done online, so I appreciate that suggestion. Thank you.

[0:32:51] Trustee Allen (probable): Trustee Evans.

[0:32:55] Voice 3: Thank you. Let me know if you can't hear me. I was going to say I like for the

[0:33:02] Voice 3: topics the groundwater conservation, the invasive species, and I know that I think I missed the

[0:33:10] Voice 3: conversation around the uh the living with fire um so i can't really say anything on that so i'm

[0:33:16] Voice 3: going to leave that up to other people um and i i just had another question regarding the stratas

[0:33:23] Voice 3: so i'm just thinking like on south pender we've got canal we've got castle road i mean those are

[0:33:28] Voice 3: houses within a strata did those get the mailings or is it just strata buildings i'm

[0:33:37] Voice 10: afraid i don't

[0:33:37] Voice 10: have the technical answer to that as i understand it it's just the fact of being in a strata means

[0:33:42] Voice 10: that the data isn't producible so my expectation is they probably would not get it um but it would

[0:33:49] Voice 10: be lovely if you could ask someone if you know someone who lives in that community if they've

[0:33:52] Voice 10: ever if they're a new purchaser if they have received it but i couldn't say for certain but

[0:33:56] Voice 10: from what i understand from the company likely the answer is no okay

[0:34:00] Voice 3: so then based on that what i

[0:34:02] Voice 3: I should do because there's quite a lot of houses in there and we've just got a subdivision going

[0:34:08] Voice 3: through right now. So it's subdividing into two existing houses that are being subdivided and

[0:34:15] Voice 3: creating a strata. So I guess they wouldn't get the mail outs anymore either.

[0:34:22] Voice 10: So that is my

[0:34:23] Voice 10: understanding. It would be great if a trustee could check with someone in that community that's

[0:34:26] Voice 10: recently moved, you know, moved in the last year and a half or two years to see if they did receive

[0:34:29] Voice 10: If not, there are other options for this committee to consider around delivery.

[0:34:35] Voice 10: In the past, we've hired like minute takers on the islands to go and hand deliver things as needed.

[0:34:40] Voice 10: So that could be an option that we could have someone walking around and delivering these.

[0:34:44] Voice 10: We could provide them to you as a trustee for your delivery or for you to make available to people.

[0:34:49] Voice 10: If you have a community event you're at, you could take them with you.

[0:34:52] Voice 10: So simply just ask us and we can support whatever works best in your particular community.

[0:34:59] Trustee Allen (probable): Thank you.

[0:35:00] Trustee Allen (probable): All right.

[0:35:02] Trustee Allen (probable): Trustee Borthwick.

[0:35:04] Voice 5: Hi.

[0:35:05] Voice 5: So, yeah, I mean, speaking as a renter and someone who has moved around all over the

[0:35:10] Voice 5: place, the, yeah, I think it is, I totally sympathize it's really tricky to reach renters

[0:35:19] Voice 5: and it's not always appropriate to assume where renters are going to be living.

[0:35:24] Voice 5: You know, we don't always know the makeup of how people are managing their properties

[0:35:28] Voice 5: or where they're living, and it can be tricky to reach those people.

[0:35:31] Voice 5: I do, I feel pretty strongly that most islands will have some sort of community organization

[0:35:40] Voice 5: or space that probably can host that information and be a resource.

[0:35:46] Voice 5: What I would want to see, you know, in assistance to Director Frater is trustees being able

[0:35:54] Voice 5: to sort of highlight what those might be for staff um so you know director freighter could

[0:36:01] Voice 5: come to to one of us and say hey you know if there's two of you on your island do you guys

[0:36:05] Voice 5: have an idea of where um that population might might be able to access this information easily

[0:36:11] Voice 5: um and then it can be the trustees job and staff can help but i think the trustees can help

[0:36:16] Voice 5: communicate that back out to community but there's usually going to be someone for us i mean not

[0:36:20] Voice 5: denman i'd say probably the ratepayers association is probably a good place um they handle a lot of

[0:36:26] Voice 5: programs here um and yeah i mean i think having those those materials around is really good but

[0:36:32] Voice 5: we we don't always know we frequently don't know where everyone is is living uh as a renter and

[0:36:38] Voice 5: uh yeah it's it's definitely a tricky thing but i think it is important to um try and capture that

[0:36:44] Voice 5: Certainly as a renter, had I not been trustee, I wouldn't have had any of this information.

[0:36:54] Voice 5: So I'm keen to have it.

[0:36:56] Voice 5: And this is stuff that I care about.

[0:36:57] Voice 5: I'm actively interested in learning about these things and figuring this stuff out.

[0:37:01] Voice 5: But I don't know that I would have had that information.

[0:37:04] Voice 5: I certainly didn't before I was trustee.

[0:37:07] Voice 5: I'm curious, Director Freider, is there like we've sort of been highlighting three of these

[0:37:13] Voice 5: options for uh for potential topics is there like a a more doable quantity uh is three too many i

[0:37:22] Voice 5: know we want to be careful of your capacity so um

[0:37:27] Voice 10: no i think they're doable i wouldn't want to

[0:37:29] Voice 10: commit this beyond four i would think i may have heard the number two to four you'll know the

[0:37:34] Voice 10: saltwater intrusion one we've proposed it just be uh william shulba and academic experts so

[0:37:39] Voice 10: So there likely would be low or no cost associated with that one.

[0:37:43] Voice 10: And that I noticed in your new strategic plan, climate change is a theme.

[0:37:47] Voice 10: So I'm just drawing that one to your attention.

[0:37:49] Voice 10: Is that sort of a very particular climate related, you know, or climate associated topic

[0:37:53] Voice 10: that would be of low cost.

[0:37:55] Voice 10: But again, there is still the effort associated with promotion, evaluation, you know, delivery,

[0:38:00] Voice 10: all of that.

[0:38:01] Voice 10: And again, I'm a bit in staffing flux at the moment.

[0:38:05] Voice 10: So certainly you could ask us to do it and I will come back to you if it is not achievable.

[0:38:08] Voice 10: I think as long as we have, you know, I'll be as open with you as I can about what staff can achieve, certainly we'll do our best to achieve what you ask for.

[0:38:16] Voice 5: Of course. My sense is, yeah, that those top three, groundwater conservation, living with fire and invasive species plant removal, are the ones that sort of immediately jump out.

[0:38:28] Voice 5: They're all worthy of discussion, but those to me seem like the ones that would be the most immediately useful.

[0:38:34] Voice 5: useful. And I think to some degree, native plant gardening and invasive species plant removal

[0:38:41] Voice 5: sort of lead into one another. You can be encouraged to be like, hey, you're taking out a

[0:38:44] Voice 5: bunch of invasive stuff. Here are some things that might be safe to put in there instead, but without

[0:38:50] Voice 5: going into as much depth. But yeah.

[0:38:56] Trustee Allen (probable): Okay, thank you. I'll put myself on the speaker's list, but I will go

[0:38:59] Trustee Allen (probable): to Trustee Faust first.

[0:39:02] Voice 11: Okay, thank you, Trustee Allen. My question is about page 48, and

[0:39:11] Voice 11: Director Frater has referred to this as the new strategic plan. I think this might be the first

[0:39:16] Voice 11: time I'm seeing it. I'm wondering if you can tell me where this comes from, and

[0:39:25] Voice 11: has it been adopted? Sorry, go

[0:39:28] Trustee Allen (probable): ahead. I'm not quite sure whether we should be talking about

[0:39:30] Trustee Allen (probable): just at this point we're still at the you're jumping from webinars oh sorry sorry right right

[0:39:38] Trustee Allen (probable): okay gotcha yeah okay uh we'll get back to you on that one um i had i

[0:39:46] Voice 11: had i just had another idea

[0:39:49] Voice 11: too and that is um uh that besides the saltwater uh intrusion um that maybe um the idea of where

[0:40:01] Voice 11: There are areas on the island where rainwater is infiltrating the groundwater, you know, for doing our official community plan.

[0:40:13] Voice 11: For example, update on Bowen.

[0:40:17] Voice 11: We don't want to accidentally disrupt something like a place where groundwater is draining down or sorry, rainwater is draining down into the ground.

[0:40:29] Voice 11: So this idea of a climate rather than climate indicators or dealing with just the saltwater, the idea of mapping the water retention and infiltration areas on the island, because I think there's it's not general.

[0:40:46] Voice 11: There are some really hot spots that you want to protect. And the idea of mapping high carbon sequestration. Do people have those kinds of ideas? I've seen the, sorry, do landowners or property managers have those kinds of places on their lands?

[0:41:13] Voice 11: And if so, how could they steward them might be something to think about, not necessarily for now, but I thought this might be the place in the agenda to talk about ideas for future webinars or future thinking, because I saw climate on the page 48 there.

[0:41:35] Voice 11: Okay, so that's just a little bit of input, but otherwise I support all four of the topics, and I was suggesting two to four, but maybe let's just put down three and see what staff can do. Thank you. Over to you, Alex.

[0:41:54] Trustee Allen (probable): Okay, thank you. Yeah, I was saying we have a really good group in our island who's invasive

[0:42:03] Trustee Allen (probable): species removal. They're under the IRA Repairs Association, and they write reports every month

[0:42:12] Trustee Allen (probable): in our paper. And yeah, it's a really big deal in Hornby. But I'd like to see, I don't see why

[0:42:19] Trustee Allen (probable): we cannot have the invasive species plant removal and native planting as a same webinar. It's a

[0:42:25] Trustee Allen (probable): kind of as trustee Borthwick said they do go hand in hand and uh that's how we've been

[0:42:31] Trustee Allen (probable): approaching them on our this island from Daphne, Ivy, Holly um yeah it's a big it's a big topic

[0:42:40] Trustee Allen (probable): and I think it would be uh very welcomed um in terms of the groundwater conservation yeah we've

[0:42:47] Trustee Allen (probable): had a lot of water webinars maybe we want to hold off on another one um the groundwater in terms of

[0:42:55] Trustee Allen (probable): what trustee fast was mentioning regarding um i guess retention of we have a really big deal like

[0:43:01] Trustee Allen (probable): we've had all that rain but the what it's the water is just not penetrating our the ground so

[0:43:08] Trustee Allen (probable): i don't know what's going on your island but it's a big deal on this island now so um yeah lots of

[0:43:13] Trustee Allen (probable): topics and not sure where we're going to go whether somebody wants to make a motion or where

[0:43:19] Trustee Allen (probable): where we're at folks trustee fast yeah i think

[0:43:26] Voice 8: sorry

[0:43:30] Trustee Allen (probable): trustee fast okay

[0:43:32] Voice 11: um i'd just like to make

[0:43:33] Voice 11: a motion um seeing as those two topics i brought up are kind of new ones and i'm not sure uh that

[0:43:40] Voice 11: we've had a chance to discuss them or how they would fit with the next bit on our agenda or

[0:43:46] Voice 11: um i just moved that trust programs committee endorsed the living in the trust area

[0:43:50] Voice 11: mailing program project charter dated may 15th 2023 and that the trust programs trustee fast

[0:44:01] Voice 10: i'm so sorry that should read 24 oh

[0:44:03] Voice 11: yeah okay got me ding and um that the trust programs committee

[0:44:09] Voice 11: direct staff to develop a project charter for three webinars do

[0:44:19] Trustee Allen (probable): i have a second or trustee

[0:44:20] Trustee Allen (probable): Evans are you seconding are you yeah I'll second that okay if

[0:44:26] Voice 10: I might chair perhaps you could deal

[0:44:27] Voice 10: with the motions one at a time

[0:44:29] Trustee Allen (probable): that's what I was wondering actually thank you okay so um let's start

[0:44:33] Trustee Allen (probable): with the first motion uh trustee Evans you're seconding yeah

[0:44:40] Voice 9: okay

[0:44:41] Trustee Allen (probable): okay so um any uh conversation

[0:44:47] Trustee Allen (probable): Comments? No. What's that word? Discussion. Thank you. All right. So no discussion. So

[0:44:55] Trustee Allen (probable): let's call the vote. All those in favour? Do we have a quorum here?

[0:45:11] Trustee Allen (probable): What's your vote, Alex?

[0:45:14] Trustee Allen (probable): Oh, I didn't know I was supposed to vote at this point. I'm just trying to, I only see

[0:45:18] Trustee Allen (probable): three hands.

[0:45:19] Trustee Allen (probable): um you do

[0:45:21] Trustee Allen (probable): have a vote so you can choose to vote or not vote okay good all right so i see uh four

[0:45:28] Trustee Allen (probable): hands up and uh that carries you

[0:45:34] Voice 3: should ask for anyone who opposes as well yeah

[0:45:38] Trustee Allen (probable): thank you and

[0:45:38] Trustee Allen (probable): then i thought yes maybe and is there anybody who opposed once twice all right so that passes

[0:45:50] Trustee Allen (probable): All right, Trustee Fass, do you want to read the next motion?

[0:45:55] Voice 11: Sure.

[0:45:56] Voice 11: The Trust Programs Committee directs staff to develop a project charter for three webinars.

[0:46:04] Trustee Allen (probable): I'll second that.

[0:46:06] Trustee Allen (probable): Sorry, Director Freider, excuse me?

[0:46:08] Voice 10: It would be helpful to staff if you could identify the topics that you're looking for,

[0:46:11] Voice 10: just so we have transparent direction to act on.

[0:46:14] Trustee Allen (probable): That's what I thought.

[0:46:15] Trustee Allen (probable): then

[0:46:16] Voice 11: then that would be uh the first two and uh oh sorry i've got a so

[0:46:27] Trustee Allen (probable): are you saying groundwater

[0:46:28] Trustee Allen (probable): conservation living sorry invasive species i'm

[0:46:33] Voice 11: saying groundwater conservation living with fire

[0:46:36] Voice 11: fire in the rest of the trust area and well

[0:46:42] Voice 11: yeah sure and uh i don't know if gabriel is in there

[0:46:48] Voice 11: or not but uh uh living with fire um in the northern islands and ecosystems if i can say

[0:47:01] Voice 11: that because associated ecosystems often get stopped or ignored or not mentioned and then

[0:47:07] Voice 11: people don't know if it's them. So, living with fire for the northern islands and ecosystems,

[0:47:17] Voice 11: and the third one be invasive species removal and gardening with native plants, as one topic.

[0:47:31] Voice 11: Did

[0:47:31] Trustee Allen (probable): you capture that?

[0:47:35] Trustee Allen (probable): Yes, I did.

[0:47:37] Trustee Allen (probable): Okay, thank you. Trustee Evans, are you seconding, are you?

[0:47:41] Voice 3: No, I was going to say rather than rather than putting this motion on the floor,

[0:47:47] Voice 3: why don't we see where agreement lies with each of these first so that when we do make the motion

[0:47:53] Voice 3: it's easier because otherwise we're going to have to defeat the motion and then come back again.

[0:47:59] Voice 3: Just a thought because there's we've got how many topics on here we're now talking about

[0:48:05] Voice 3: blending them together in order to fit all of the the topics in I'm not sure

[0:48:11] Voice 3: how well that's going to work all

[0:48:16] Trustee Allen (probable): right trusty fast thank

[0:48:19] Voice 11: you okay so that

[0:48:23] Voice 11: motion has not been seconded I'll just say that I'm agreeing that the idea of

[0:48:33] Voice 11: of uh invasive plants being replaced by native plants is a good idea uh our island as well has a

[0:48:40] Voice 11: active um uh group it happens to be our mostly our gardening group at the moment but there have

[0:48:47] Voice 11: been weed warriors and other groups as well uh there's a quite a bit of interest and um uh

[0:48:53] Voice 11: activity around removing invasive plants and uh so i i think the idea of replacing them with the

[0:49:01] Voice 11: the native plants would be a more positive and more enabling and more let's make the world a

[0:49:10] Voice 11: better place framing for stewardship education in the Islands Trust. Thank you.

[0:49:19] Trustee Allen (probable): Are you talking

[0:49:20] Trustee Allen (probable): about replacing? Are you talking about both topics being joined together, invasive species and native

[0:49:26] Trustee Allen (probable): plants join

[0:49:28] Voice 11: together okay

[0:49:29] Trustee Allen (probable): thank you uh trusty evans yeah

[0:49:34] Voice 9: i

[0:49:35] Voice 3: i would uh i think i'd rather have

[0:49:38] Voice 3: them focused because i'd rather have removal of invasive invasive species we've got gorse we've

[0:49:44] Voice 3: got broom we've got daphne we've got so many plants and they each have special requirements

[0:49:49] Voice 3: on how to remove them i think that in and of itself by itself would make a great webinar to

[0:49:54] Voice 3: a standalone for future uh people to look at if you've blended it now with native plant gardening

[0:50:03] Voice 3: um i think those are two separate things uh personally so like like i was saying i think

[0:50:11] Voice 3: at this point it might just be good just do a quick little straw poll to see where we're sitting

[0:50:16] Voice 3: with these topics and see which ones um like uh staff rated said that she sort of listed them

[0:50:23] Voice 3: in order of popularity from the survey um so i i'm not sure like i'm i'm in favor of the

[0:50:34] Voice 3: groundwater conservation the invasive plant removal and also saltwater intrusion those

[0:50:40] Voice 3: are the three that i'm leaning towards so um i think there's a bit more of a conversation

[0:50:46] Voice 3: happening

[0:50:47] Trustee Allen (probable): here indeed okay thank you trustee evans so trustee borthwick yeah

[0:50:54] Voice 5: i mean without

[0:50:55] Voice 5: So I agree with Chair Evans, I guess.

[0:51:04] Voice 5: I'm not sure what you count as now if Alex is our chair.

[0:51:09] Voice 5: I agree that there's a lot to get into in invasive plant removal.

[0:51:13] Voice 5: The thing that I think potentially has value here, and this is sort of a broader communications concept for the trust in general,

[0:51:22] Voice 5: is that uh invasive species plant removal is uh like a negative uh um project like it's it's

[0:51:33] Voice 5: removing we're talking about a threat that we wish to remove um and like it's a good thing to do but

[0:51:39] Voice 5: it's it's a it's it's a a negative focus um the reason that i would suggest that it might be worth

[0:51:46] Voice 5: worth uh having some at least some uh lead into a native plant gardening concept is that that's

[0:51:56] Voice 5: a positive it's like okay well here's a way that we can remove something that's negative from the

[0:52:00] Voice 5: environment but replace it and replenish with um you know something that's moving forward something

[0:52:06] Voice 5: that's progressive um and i think that from a um from a communications perspective for us as an

[0:52:13] Voice 5: organization it's really it could be really valuable for us to come through with a positive

[0:52:18] Voice 5: message that combines with with that uh with that part just from a broader perception angle um but i

[0:52:25] Voice 5: do there's there's lots there's always going to be a lot of detail in any of these subjects that

[0:52:30] Voice 5: we're not going to get to fully in a webinar i think finding a way to find some fusion of those

[0:52:36] Voice 5: two concepts would be really valuable um but i'm pretty happy with what we were talking about in

[0:52:41] Voice 5: in terms of the subjects that we'd sort of picked before,

[0:52:44] Voice 5: but that's just my 10 cents on that.

[0:52:48] Trustee Allen (probable): Okay, thank you, Trustee Peterson.

[0:52:53] Voice 6: Thank you, sorry, I had to step away for a moment,

[0:52:55] Voice 6: but I came back in time to hear Trustee Borthwick

[0:53:01] Voice 6: speaking to something that I had considered

[0:53:04] Voice 6: a little bit earlier while looking at this,

[0:53:08] Voice 6: the staff report here,

[0:53:10] Voice 6: And that is about the sort of confluence of planting native species and not planting invasive species and how in some ways they sort of those topics are sort of aligned in my mind.

[0:53:34] Voice 6: I'm not sure how easy it might be to sort of combine those topics in a webinar format.

[0:53:45] Voice 6: That might be a bit of a challenge, but I do see them as being sort of complementary topics.

[0:53:51] Voice 6: So I just wanted to add my two cents on that thought.

[0:53:58] Trustee Allen (probable): Okay, thank you, Trustee Peterson.

[0:54:01] Trustee Allen (probable): Trustee Chair Evans.

[0:54:02] Trustee Allen (probable): um

[0:54:05] Voice 3: thanks i'm just thinking if we chose three why don't we then do the groundwater conservation

[0:54:12] Voice 3: the invasive plant species removal and the native plant um planting so they sort of follow behind

[0:54:21] Voice 3: each other are

[0:54:23] Trustee Allen (probable): you going to make a motion well

[0:54:26] Voice 3: i think we're still in conversation here if this

[0:54:29] Voice 3: is a way that because i think i think combining those two topics into one webinar i'm just

[0:54:35] Voice 3: thinking for the future if you've got new people moving to the island and they don't know how to

[0:54:40] Voice 3: remove gorse that's a 35-year project and they might not be aware of it and they and what's

[0:54:46] Voice 3: happened on south pender is one person very helpfully gathered up a lot of the gorse put

[0:54:53] Voice 3: it in the back of his truck and drove it across the island to a beach where he could burn it

[0:54:59] Voice 3: unfortunately what happened is he spread that gorse across the entire island so having this

[0:55:05] Voice 3: kind of education not not not muddying it with the positive which is don't plant Daphne I know

[0:55:15] Voice 3: you can buy it in the store don't do it don't plant um you know super invasive elements plant

[0:55:23] Voice 3: these things that help suppress some of these um invasive elements I think having those two

[0:55:30] Voice 3: separate topics because people are going to be looking for different things so they're not going

[0:55:33] Voice 3: going to want to watch a webinar where half of it is about removal when they're looking and

[0:55:37] Voice 3: i want to plant and they're not going to want to watch half or it's like i want to plant when

[0:55:42] Voice 3: they're looking how do i how do i pull daphne out without hurting myself how do i get this out

[0:55:49] Voice 3: without causing problems i just i think it's good to have a clear delineation um for what people are

[0:55:56] Voice 3: are looking for when they come looking for it that's so again opening it up to other thoughts

[0:56:03] Voice 3: but happy to follow the group okay

[0:56:06] Trustee Allen (probable): thank you trustee evans trustee fast um

[0:56:09] Voice 11: thank you uh vice

[0:56:12] Voice 11: chair alan i'm uh i'm interested in the wildfire one um i think uh this is a really hot topic to

[0:56:22] Voice 11: uh not be joking about it um with bowen islanders even with the rain we've been having

[0:56:27] Voice 11: there's a lot of concern we're coming into a hot wildfire season when Fort McMurray has already

[0:56:36] Voice 11: been in the news again and there's different fires popping up that have been burning all winter

[0:56:40] Voice 11: and I think I would like to present part two of living with wildfire and

[0:56:49] Voice 11: And partly because it's a hugely important topic that could involve mass evacuations and huge changes to life on an island if the local folks can't get on top of it quickly.

[0:57:18] Voice 11: And from what I'm hearing, the nature of fire has changed in that some fires create their own weather.

[0:57:27] Voice 11: I don't know whether we'd ever have those kinds of fires on smaller islands.

[0:57:32] Voice 11: But it seems to me that with warmer temperatures and changes in rainfall and all these kinds of things, I would really support keeping the wildfire topic on there, plus the survey results.

[0:57:48] Voice 11: And I'd be willing to go ahead with the topics three and four don't have to be together if people don't like that.

[0:58:00] Voice 11: Maybe another way to think about it could be invasive species removal in terms of the positive would be to help the pollinators and in terms of reducing wildfire risk for gorse and broom and some of the things that have been mentioned, for example.

[0:58:23] Voice 11: But anyway, I really think wildfire should be on there and groundwater conservation.

[0:58:30] Voice 11: And I'm more flexible about the topics three and four that staff have suggested.

[0:58:38] Voice 11: And I think I had a question for staff, but I've lost it.

[0:58:46] Voice 11: Anyway, thank you.

[0:58:50] Trustee Allen (probable): Okay, thank you.

[0:58:51] Trustee Allen (probable): I trust you, Chair Evans.

[0:58:55] Voice 3: okay so i think what i'm hearing is one and two are our definites it's now a matter of whether

[0:59:03] Voice 3: it's three or four so um and i i'm not married to either which one so if we said uh number four the

[0:59:11] Voice 3: the native plant gardening first and then if we've got time if we've got funds if it's feasible or we

[0:59:18] Voice 3: we put it on as the item for the following year for the invasive plant species so that there is

[0:59:28] Voice 3: a follow-on webinar that happens to go with it. How

[0:59:36] Trustee Allen (probable): does that sound? I'm going to put myself in

[0:59:39] Trustee Allen (probable): the speaker's list. I just want to have comments from Director Frater because you said three to

[0:59:46] Trustee Allen (probable): four, so can we not have groundwater conservation, living with fire, northern perspective,

[0:59:52] Trustee Allen (probable): invasive species and native plant gardening? Can that all be done? Certainly.

[1:00:00] Voice 10: asking we'll bring the project charter back to you in august so we then have from august until march

[1:00:03] Voice 10: for delivery conceivably we could do four in that time frame again i just don't over certainly ask

[1:00:09] Voice 10: us for it we will do our best to deliver and i will come back to this committee you know at your

[1:00:13] Voice 10: february meeting if we're finding it hard to deliver four we will let you know but if you

[1:00:17] Voice 10: want to ask for four we we can try and deliver that and

[1:00:21] Trustee Allen (probable): i will add that you know once again as

[1:00:22] Trustee Allen (probable): we said that all our islands have lots of experts in all these uh subjects so i'm sure if we need

[1:00:29] Trustee Allen (probable): need more help in terms of presentation, et cetera, et cetera, we can step on board and help out.

[1:00:36] Trustee Allen (probable): Trustee Faust.

[1:00:38] Voice 11: Thank you, Chair. I just remembered what my question for staff was.

[1:00:42] Voice 11: At an earlier meeting, we contributed wildfire links, as I recall, resources for

[1:00:52] Voice 11: living with fire from our different islands and put them on a page or something.

[1:00:56] Voice 11: And I'm wondering whether Director Freider knows whether that is being used because it could be something, if it is being used, that we might pull together some of these other resources, for example, invasive plants.

[1:01:13] Voice 10: I actually don't have that information for you.

[1:01:15] Voice 10: I could certainly ask Morgana, our communications specialist, to look at the analytics of the website and see how many hits it's getting.

[1:01:21] Voice 10: I actually haven't asked that question, so I don't know.

[1:01:24] Voice 10: Okay, thank you.

[1:01:25] Voice 10: We could report back to you at the next meeting about that.

[1:01:29] Trustee Allen (probable): Okay, so have we had enough of Trustee Peterson?

[1:01:38] Voice 6: Thank you.

[1:01:39] Voice 6: I actually, if we can pull it off, and of course, we'll get back advice from staff on that.

[1:01:46] Voice 6: But I agree, Trustee Allen, if we could pull off all four of those topics, that would be fantastic.

[1:01:54] Voice 6: Certainly, there is a lot of interest in the wildfire situation, not surprisingly.

[1:02:04] Voice 6: i did attend the um the watersheds wildlife and landscape change uh workshop on may 10th

[1:02:13] Voice 6: there were some great resources there i think there will be uh i think that

[1:02:19] Voice 6: a recording of of some of that will or a report on that is going to be made available

[1:02:25] Voice 6: um soonish and so i i do have a little list of some resources that i wrote down from there

[1:02:33] Voice 6: including our our previous uh webinars and i'm happy to share that with anyone um uh in the

[1:02:41] Voice 6: meantime uh if anyone would like to have a look at those resources to share with uh with your

[1:02:47] Voice 6: islands uh i could just put together i'll just put together a little word or something and send

[1:02:53] Voice 6: it out to the members of the committee if that's uh something people would like um so yes i'm in

[1:02:59] Voice 6: in support of the idea let's let's let's shoot for the stars let's ask for all four staff will

[1:03:06] Voice 6: tell us what what's actually realistic uh when they when they've done um their their end of

[1:03:11] Voice 6: things and uh and if if something doesn't make it on the list for this time then then maybe it'll be

[1:03:18] Voice 6: a priority for for next round well

[1:03:22] Trustee Allen (probable): it sounds great so does anybody want to propose a motion

[1:03:29] Trustee Allen (probable): Okay,

[1:03:32] Voice 3: so I move that Trust Programs Committee direct staff to develop a project charter

[1:03:40] Voice 3: for the following four webinars.

[1:03:42] Voice 3: Groundwater conservation, living with fire, I'm just going to leave it at that, invasive

[1:03:48] Voice 3: species, plant removal, and native plant gardening.

[1:03:55] Trustee Allen (probable): Do I have a seconder?

[1:03:57] Trustee Allen (probable): Trustee Porthwick, are you seconding that?

[1:04:00] Trustee Allen (probable): Any discussion?

[1:04:03] Trustee Allen (probable): Okay.

[1:04:04] Trustee Allen (probable): Okay. I shall call the vote. All those in favor, please raise your hands.

[1:04:10] Trustee Allen (probable): One, two, three, four. And all those opposed.

[1:04:14] Voice 3: Are you not voting, Trustee Allen?

[1:04:17] Trustee Allen (probable): Sorry.

[1:04:18] Voice 3: Are you abstaining, Trustee Allen?

[1:04:20] Trustee Allen (probable): No, I'm not. This is just, you know, this is my first turn of time. Okay. Just getting there.

[1:04:29] Trustee Allen (probable): All right.

[1:04:30] Trustee Allen (probable): You did great, Alex.

[1:04:32] Trustee Allen (probable): Okay. Thanks, Sam. Sorry, Trustee Borsig.

[1:04:39] Trustee Allen (probable): Okay. I'm not. I'm down.

[1:04:44] Trustee Allen (probable): Okay. That carries. Great. Great.

[1:04:48] Trustee Allen (probable): So we saw a great robust discussion there, folks. All right.

[1:04:52] Trustee Allen (probable): What's next? Way down.

[1:05:02] Trustee Allen (probable): Where are we? Sorry, I don't have the...

[1:05:07] Trustee Allen (probable): Page 44, Alex.

[1:05:09] Trustee Allen (probable): All right. So we've got another request for decision here.

[1:05:15] Trustee Allen (probable): The Trust Programs Committee 2025-26 business cases.

[1:05:20] Trustee Allen (probable): places uh director freighter is that going to be yes your song and dance okay thanks

[1:05:28] Voice 10: song and dance

[1:05:29] Voice 10: um again this is a status quo recommendation from staff um but certainly you can direct we're in a

[1:05:35] Voice 10: bit so i'll just um start this this is a status quo recommendation based off the historic choices

[1:05:39] Voice 10: of this committee um you are in a um awkward place in that the strategic plan has not yet

[1:05:45] Voice 10: been developed and you'll be working on that hard at your next trust council meeting um and so this

[1:05:50] Voice 10: ideally we're a little bit out of sequence here that you would typically have a strategic plan

[1:05:54] Voice 10: at this point to then pull from for the development of your business cases um so what we've done here

[1:06:01] Voice 10: is this is what we're calling focus areas and directions based on the conversation that was

[1:06:06] Voice 10: had by trust council in march so this is a working document that will be provided to council i

[1:06:11] Voice 10: I believe it has gone to executive committee that captures the higher and

[1:06:16] Voice 10: lower priority themes or strategic directions that were heard out of the

[1:06:20] Voice 10: March meeting. Again, this is a work in progress.

[1:06:23] Voice 10: It's your strategic plan to develop.

[1:06:24] Voice 10: There is an all day session that will be scheduled for your Wednesday of the

[1:06:29] Voice 10: June trust council meeting to really get to much finer specifics around

[1:06:35] Voice 10: strategic themes.

[1:06:37] Voice 10: So this was provided to you and we'll provide it to regional planning

[1:06:40] Voice 10: committee just as background for to inform your conversations today about what business cases

[1:06:45] Voice 10: you might like to propose for the next budget but you're not yet at the point of having this

[1:06:49] Voice 10: refined where you have council direction to work on an activity but we thought if you had something

[1:06:55] Voice 10: you wanted to propose to trust council you know you might want to ask staff at this point to get

[1:06:59] Voice 10: started on a business case for you but as I say it's a little bit out of sequence so going back

[1:07:05] Voice 10: Back to the business, back to the request for decision, we're proposing that you continue

[1:07:11] Voice 10: secretariat services at the same funding that you've had this year, and that you continue

[1:07:15] Voice 10: stewardship education at the same funding you have this year.

[1:07:18] Voice 10: You could also look, we've provided some historic funding levels to you to inform that decision.

[1:07:23] Voice 10: And then the other project that had been taken on by Trust Programs Committee was last term,

[1:07:29] Voice 10: which was the Climate Indicator Project, which you can see we had a $5,000 initiative where

[1:07:35] Voice 10: we contracted out a study on indicators, but then any work on achieving change in those indicators

[1:07:41] Voice 10: was proving to be very expensive. Council had budgeted $25,000. We were trying to get matching

[1:07:47] Voice 10: funding. That did not happen, and then no action was ultimately taken, and the funds were redirected

[1:07:51] Voice 10: into the policy statement engagement project in the end. So that was just provided to you for

[1:07:57] Voice 10: your background. However, there are a number of other themes that show up in this that you might

[1:08:01] Voice 10: might wish to consider. The one that I highlighted for you earlier that sort of knew this term would

[1:08:07] Voice 10: be climate change. There might be things you wish to propose in that area. I will also note for you

[1:08:11] Voice 10: your next briefing topic is around the integrated strategic plan or integrated spatial planning

[1:08:19] Voice 10: that this committee might consider recommending to council but at this stage staff wouldn't have

[1:08:23] Voice 10: a recommendation for this role this committee might have in that should council take up that

[1:08:28] Voice 10: recommendation so i'll leave it there um with the staff recommendation and leave it to the committee

[1:08:33] Voice 10: to provide direction to us as to what you'd like to see in your next budget considerations okay

[1:08:40] Trustee Allen (probable): thank you director freighter uh trustee peterson uh

[1:08:45] Voice 6: thank you for that i'm looking at our historical

[1:08:50] Voice 6: um situation and i'm also looking at where uh the committee is landing today in terms of

[1:08:58] Voice 6: of our ambitions around stewardship education and i just want to suggest that we might consider

[1:09:07] Voice 6: putting forward a business case that asks for a little bit more for stewardship education

[1:09:11] Voice 6: specifically so i'm just going to throw that out there i believe um director freighter said that

[1:09:19] Voice 6: The webinars are averaging $2,000-ish, so perhaps we might consider adjusting to $17,000 or $18,000.

[1:09:33] Voice 6: That's my thoughts.

[1:09:38] Trustee Allen (probable): Okay, thank you, Trustee Pearson.

[1:09:40] Trustee Allen (probable): Trustee Borswick?

[1:09:43] Voice 5: Yeah, and I just wanted to say I really appreciated having the sort of historical context of overspending, underspending.

[1:09:49] Voice 5: understanding. I mean, I'm definitely open to that, to what Trustee Peterson was just saying

[1:09:56] Voice 5: in terms of budgeting some more for stewardship education. I am also seeing that we've pretty

[1:10:04] Voice 5: consistently underspent by quite a large amount. Now, I know that's partly staff capacity and

[1:10:10] Voice 5: there's a lot of other bits and pieces that are sort of involved in that, but I'm conscious of

[1:10:15] Voice 5: that and wanting to uh i want to try and strive for for uh you know making our requests as as

[1:10:25] Voice 5: realistic as we can um that said the the question i would have for uh director freighter

[1:10:32] Voice 8: pardon me

[1:10:33] Voice 5: um uh is so looking at the um secretariat services um budget uh so obviously we we approved a smaller

[1:10:45] Voice 5: budget last year. But I know that we've had to do these little bits of sort of trimming and

[1:10:52] Voice 5: cutting and picking who gets what. And I am very enthusiastic about pretty much all of the

[1:10:58] Voice 5: Secretariat Services, all of the Secretariat Services that we offer. I think we get really

[1:11:04] Voice 5: tremendous value from that, those investments in those groups. So I'm just wondering, is

[1:11:12] Voice 5: Is, based on the requests that we had last year, and I don't have those in front of me, unfortunately, is $15,000 sufficient to sort of cover those requests?

[1:11:25] Voice 5: Obviously, we're not obligated to, like, fund everybody to whatever their wishes or the heart's desire, but, you know, is $15,000 going to be sufficient?

[1:11:37] Voice 10: So through the chair, I can say we did do some work with the coordination groups of which we are members cooperatively to bring in requests that kind of fit within the budget you had available.

[1:11:47] Voice 10: Certainly, I think had we not done that, you would have had larger requests coming in.

[1:11:52] Voice 10: But we did advise groups of what was available and there was some sort of, you know, advising that went on between staff and those groups.

[1:11:59] Voice 10: So I think if you wanted to increase the budget, likely those coordination groups would welcome it.

[1:12:02] Voice 10: I think there were certainly some asks that would have been made that didn't come forward

[1:12:06] Voice 10: because they knew what you were working with.

[1:12:11] Trustee Allen (probable): Thank you. Trustee Evans.

[1:12:14] Voice 3: Thank you. I'm just going to take a slightly different tact here

[1:12:19] Voice 3: bearing in mind that whatever monies we're asking

[1:12:22] Voice 3: for is going to come from taxpayers' funds

[1:12:27] Voice 3: so because we have consistently underspent

[1:12:31] Voice 3: in the stewardship education it doesn't really matter how much funds we get

[1:12:35] Voice 3: we could have a million dollars of funds in there if staff don't have the available time to do the

[1:12:41] Voice 3: work the work's not going to happen but the taxpayers are still going to get taxed for the

[1:12:46] Voice 3: money so i'm going to be the voice of caution on that and i would suggest that we only ask for

[1:12:57] Voice 3: for 13,000 this year and see if we spend it

[1:13:03] Voice 3: because we have yet to spend that much.

[1:13:07] Voice 3: With regards to the Secretariat Services, yes.

[1:13:12] Voice 3: And we did have an extra request that came in this year.

[1:13:16] Voice 3: So that put our spend closer to 13,000.

[1:13:20] Voice 3: So having the 15,000 would give us a little bit of a buffer

[1:13:23] Voice 3: should something else come in.

[1:13:24] Voice 3: So I think that one is good.

[1:13:26] Voice 3: so that that's that's sort of um my voice of caution doesn't matter how much money we have

[1:13:34] Voice 3: if we physically don't have the the the resources to spend it it's not fiscally responsible of us

[1:13:44] Voice 3: to ask taxpayers to pay for it all

[1:13:50] Trustee Allen (probable): right thank you trusty fast um

[1:13:53] Voice 11: thank you i think uh uh referring

[1:13:56] Voice 11: Referring to Christina Evans' comment, I think that's a fine comment, but I don't think it's a comment best for this committee.

[1:14:08] Voice 11: That's a financial planning committee or executive committee or trust council kind of discussion.

[1:14:13] Voice 11: Our purpose is to talk about what stewardship education and secretariat kinds of things we should or could best be doing for the purpose or the mandate of the trust.

[1:14:31] Voice 11: trust. And so anyway, I think of us as a kind of generator. And I love what I was hearing earlier

[1:14:39] Voice 11: about the proactive, the positive, the empowering, the enabling nature of the webinars that we were

[1:14:54] Voice 11: discussing earlier um i've um full disclosure my career has been uh for many years was in

[1:15:02] Voice 11: stewardship education and i think it's a a really good way of helping people to connect more with

[1:15:10] Voice 11: their land and to build the um property value of their land even uh but also to um uh just in

[1:15:19] Voice 11: in general, preserve and protect the Honours Trust area,

[1:15:24] Voice 11: which is what we're all here for in this committee.

[1:15:28] Voice 11: So I like Trustee Borthwick's idea of increasing the education budget to 17

[1:15:41] Voice 11: and maintaining or increasing the secretariat budget as well,

[1:15:47] Voice 11: Because to speak for that, that's a relatively new project. I think, I believe it just came in in 2020 or 2019. And it was a time of taking on another part of our mandate as the Islands Trust, which is in collaboration with others.

[1:16:07] Voice 11: there's so many projects going out there this is a way for the trust which is really

[1:16:11] Voice 11: staff are spread so thin uh to maintain connections and influence and uh assist

[1:16:19] Voice 11: other groups in carrying out part of the um object of the trust so um i think we should

[1:16:26] Voice 11: raise them both to 17 uh is my um uh first uh suggestion here in terms of uh the importance

[1:16:38] Voice 11: of the huge issues that are bearing down on us and the uh attempt uh or the opportunity we have

[1:16:44] Voice 11: to uh engage others in working together uh towards a solution that's better for the islands that's

[1:16:51] Voice 11: enough speechifying for me okay i'm off all

[1:16:55] Trustee Allen (probable): right thank you trustee fast so where are we at here

[1:16:58] Trustee Allen (probable): What sounds with Trustee Evans, whether it's $17,000 or $1 million, you said you may not spend that.

[1:17:08] Trustee Allen (probable): So does anybody want to propose a Trustee Borswick?

[1:17:18] Voice 5: Yeah, and I appreciate Trustee Fast's sort of point there about that that's more of a sort of an FPC perspective.

[1:17:28] Voice 5: But I do take Chair Evans' point as well.

[1:17:33] Voice 5: And, you know, my interest is to see, to see us, you know, give reasonable requests to FBC. I also know that part of this back and forth is that we make a request, as Tracey Fass is saying, we're generative, we make a request, FBC may slap us down, but we'll, we come to it collaboratively.

[1:17:54] Voice 5: So I am on the wrong page.

[1:18:05] Trustee Allen (probable): It's also on the screen.

[1:18:07] Voice 5: Yeah, I just, I have two screens and it's larger on this one.

[1:18:18] Voice 5: Yeah, I don't, I can make, I can make a motion, just throw in some numbers in there. But I don't know if we'd rather massage those numbers less, more, more informally first. That's sort of, I defer to the chair on that.

[1:18:33] Trustee Allen (probable): Well, I defer to the members. So

[1:18:37] Voice 11: What, Sam, what are you thinking for the numbers?

[1:18:41] Voice 5: I mean, my inclination was, I mean, seeing that we've consistently underspent in stewardship

[1:18:46] Voice 5: and being unable to deliver fully in the secretariat, my initial sort of concept was to raise the

[1:18:56] Voice 5: secretariat services and maybe drop stewardship ever so slightly.

[1:19:00] Voice 5: But I'd be interested to hear if that's where that sits in everybody else's palette.

[1:19:07] Trustee Allen (probable): Trustee Faust.

[1:19:08] Voice 11: Yeah, I just want to bring up another part of this, which is that education programs are always the most vulnerable to, especially when they're webinars or something that is yet to be scheduled, right?

[1:19:29] Voice 11: Right. And it's not something you. Anyway, it's easy to cut education programs.

[1:19:36] Voice 11: Is it are they we get good reaction from people in the surveys and and we have it's very difficult to measure the impact of education program programs.

[1:19:53] Voice 11: But I would venture to say that some of the secretariat and collaborative and partnership kinds of opportunities that Islands Trust and Islands Trust Conservancy have is because of the kinds of outreach that we do as part of stewardship education.

[1:20:18] Voice 11: And so it may be that the values are difficult to measure, or the benefits are difficult to measure, but what would be a world without education? And like, what's the cost of not educating?

[1:20:37] Voice 11: And secondly, they are traditionally really vulnerable to be put off until it's too late to do them, and you don't have the staff and that kind of thing. And I'm not being negative about any staff people. I'm just saying that education programs are vulnerable.

[1:20:58] Voice 11: And just the fact of underspending doesn't mean that they're not really valuable and worth doing, and that we don't have a good way of calculating the benefit except through the responses in the surveys, which are limited as well in terms of how much.

[1:21:16] Voice 11: but evaluating education programs is very difficult and I'll just ask Director Frater

[1:21:23] Voice 11: whether she's got any more insight into evaluating the benefits of education programs besides the

[1:21:30] Voice 11: outreach and the visibility. Thank you.

[1:21:34] Voice 10: No I would say it's a hard thing to evaluate and

[1:21:36] Voice 10: again as I noted the survey results often we see an engagement evaluation people who are

[1:21:43] Voice 10: discontented with something tend to show up more in your evaluation surveys than people who really

[1:21:46] Voice 10: enjoy themselves. I would also say that you as trustees can assist us with evaluation as you're

[1:21:51] Voice 10: out in your community. You could ask people if they know of what we're doing. If you saw them

[1:21:55] Voice 10: on the attendee list, ask them what they thought. That sort of qualitative feedback is also very

[1:22:00] Voice 10: useful to us. To do much more than we're doing would add significantly to the costs of what we're

[1:22:05] Voice 10: doing. So I think what you're getting is what we can do within the resources available. We also,

[1:22:11] Voice 10: So through the website, people can offer feedback.

[1:22:13] Voice 10: We have, you know, the general admin inboxes for people to comment as well.

[1:22:17] Voice 10: But yeah, it is, education is a hard thing to evaluate, I would say.

[1:22:20] Voice 10: And since I have the floor here, I'll just mention, I am hopeful that we'll have more

[1:22:24] Voice 10: staff resources.

[1:22:25] Voice 10: We've sort of had a lot of coming and goings in the last year.

[1:22:28] Voice 10: It would be my anticipation it will not continue that way.

[1:22:31] Voice 10: So I would ask you to plan for a fully staffed team.

[1:22:34] Voice 10: And then if we have to come back to you and say we can't do it, that's what we'll do.

[1:22:37] Voice 10: But please don't anticipate that it's going to continue the way it's been last year.

[1:22:41] Voice 10: Okay,

[1:22:43] Trustee Allen (probable): Trustee Peterson.

[1:22:46] Voice 6: Thank you, and thank you, Director Frater, especially for that last comment.

[1:22:50] Voice 6: I was going to say something on a similar vein.

[1:22:56] Voice 6: And I would just say that my experience in talking to constituents is that the stewardship education programs

[1:23:06] Voice 6: and the webinars we've been hosting

[1:23:08] Voice 6: are seen by the folks I talk to

[1:23:13] Voice 6: as one of the best things that we do,

[1:23:17] Voice 6: that are most useful for people living in the islands

[1:23:20] Voice 6: to get that information

[1:23:22] Voice 6: and to do their own job

[1:23:27] Voice 6: of being stewards of the land better.

[1:23:29] Voice 6: So I'm really, really supportive of it.

[1:23:32] Voice 6: Sure, we're going to get people

[1:23:34] Voice 6: that have an axe to grind and and just somewhere or another taking the opportunity to to come in

[1:23:41] Voice 6: and make comments uh um when when these uh opportunities arise but the that's that's not

[1:23:49] Voice 6: really that germane uh from my point of view i i look at the much more positive response that i

[1:23:56] Voice 6: I hear about these education opportunities in the communities.

[1:24:07] Voice 6: The secretariat function, although I think it's harder for a lot of people who are not engaged in what those groups are doing,

[1:24:20] Voice 6: I think it may be harder for some people to sort of really grasp the value of what we're doing there.

[1:24:28] Voice 6: um having been part of the um attended the bain sound forum and now as as chair of a couple of

[1:24:36] Voice 6: southern islands uh doing the regularly attending the southern gulf islands uh forum with the mp

[1:24:43] Voice 6: and the mla and uh and other folks that are coming in to to help part of the discussions

[1:24:48] Voice 6: i i it's part of working with others it's part of the mandate i i think it's one of the things

[1:24:55] Voice 6: we do well um in terms of that part of the mandate and um i certainly i i i i can't support

[1:25:05] Voice 6: reduction of either of these i i totally accept if if the consensus is not to increase okay fine

[1:25:12] Voice 6: uh i just noted that we in the in the discussion earlier we were talking about whether we could

[1:25:17] Voice 6: have our dream of getting these four stewardship education programs and you know let's send them

[1:25:23] Voice 6: off the staff and hope hope we can make it happen and and so just to come full circle back to uh

[1:25:30] Voice 6: director freighter's comment uh because we've been understaffed and haven't been able to deliver

[1:25:36] Voice 6: at times that doesn't mean that's always going to be the case so let's let's plan for what we'd like

[1:25:41] Voice 6: to have happen and um and of course plans are are what we make to give us the courage to go ahead

[1:25:48] Voice 6: and find out what's really going to happen.

[1:25:52] Trustee Allen (probable): Yeah, and I'll just chime in about, yeah,

[1:25:55] Trustee Allen (probable): the stewardship is definitely members of Hornby Island.

[1:25:59] Trustee Allen (probable): They really felt like they got their bang for their buck

[1:26:02] Trustee Allen (probable): in terms of Islands Trust.

[1:26:03] Trustee Allen (probable): It was something they could attend.

[1:26:06] Trustee Allen (probable): They knew that Islands Trust was presenting it.

[1:26:08] Trustee Allen (probable): It was, you know, they got something out of it.

[1:26:11] Trustee Allen (probable): And, yeah, so bring it on.

[1:26:15] Trustee Allen (probable): It's something we should carry on.

[1:26:20] Trustee Allen (probable): Trusty Fast, education, yes.

[1:26:21] Trustee Allen (probable): Education, education, and everything that Dr. Peterson said, I totally agree with.

[1:26:28] Trustee Allen (probable): Secretariat services, the average person can't really quite see, as opposed to going to a webinar, attending a webinar.

[1:26:35] Trustee Allen (probable): But those are really important, too, so I wouldn't want to see anything change.

[1:26:44] Trustee Allen (probable): Having said that, where are we at?

[1:26:48] Trustee Allen (probable): Does anybody want more discussion, or are we ready to trust you both?

[1:26:52] Trustee Allen (probable): I

[1:26:53] Voice 5: will happily make a motion at this point, and we can go from there.

[1:26:58] Trustee Allen (probable): Good for you.

[1:27:00] Voice 5: So I move that the Trust Programs Committee request staff to draft the following fiscal year 25-26 business cases for consideration at the next regular business meeting.

[1:27:13] Voice 5: Secretary of Services at $17,000 and Stewardship Education at $17,000.

[1:27:21] Trustee Allen (probable): Thank you.

[1:27:22] Voice 5: Do I have a

[1:27:22] Trustee Allen (probable): second? Trustee Faust, seconded. Any further discussion? All right. I will call the vote. All those in favor? All right. And all, any opposed? Trustee Evans, are you opposed?

[1:27:53] Trustee Allen (probable): Correct.

[1:27:54] Trustee Allen (probable): Okay. Well, the motion's been carried. All right. Where are we? How is everybody doing here? Are you still okay? Does anybody need a little break?

[1:28:11] Trustee Allen (probable): I would love a

[1:28:11] Trustee Allen (probable): five-minute break.

[1:28:12] Trustee Allen (probable): Five-minute break? Does that work for everybody?

[1:28:14] Trustee Allen (probable): everybody okay so we're at uh what time is it

[1:28:17] Voice 6: i i suggest 10 i no one ever makes it back no

[1:28:20] Voice 6: everyone doesn't ever make it back in five minutes okay

[1:28:24] Trustee Allen (probable): so i'll return here at 11 40 is that

[1:28:27] Trustee Allen (probable): good for everybody all right

[1:38:40] Voice 8: I'm here. You can't see me, but I'm here.

[1:38:43] Voice 8: All right. It's

[1:38:59] Trustee Allen (probable): 1140. Everybody's back. Great.

[1:39:03] Trustee Allen (probable): So what's next? It's another request for decision.

[1:39:12] Trustee Allen (probable): I believe this is coming from Trustee Fast. Is that correct?

[1:39:17] Voice 11: I'd be happy to speak to it, Acting Chair, if you would like.

[1:39:23] Trustee Allen (probable): Let's do it.

[1:39:25] Voice 11: Okay. Thanks. I brought this back to the committee.

[1:39:30] Voice 11: I've listed a bunch of the times that different committees have seen it down there in the dates

[1:39:37] Voice 11: under background. So for over a year, since March 2023, when council received a delegation from

[1:39:49] Voice 11: the Gulf Island Alliance, Trust Programs Committee has been trying to do some work on this.

[1:39:56] Voice 11: We struck a joint committee with the Regional Planning Commission committee, but they weren't able to see it at their earlier agenda before the summer, before, well, during the year, and then they haven't got it on their current agenda as far as I was able to see.

[1:40:18] Voice 11: So it's basically a working group of me, Trustee Allen, Trustee Elliott, the Toby Elliott, and Laura Patrick, and Risa Smith, who was invited by one of the other trustees to join the committee.

[1:40:43] Voice 11: So it's a joint committee, working group, but really it's Trust Programs Committee as the only committee that's looked at it.

[1:40:52] Voice 11: And I helped with the first go-round that came back to Trust Council in December.

[1:41:00] Voice 11: And then I took the drafting of this session forward.

[1:41:06] Voice 11: I didn't hear from Trustee Allen, heard very little from the other members of the committee of the working group either.

[1:41:13] Voice 11: uh because of travel and other work commitments and the trust policy statement had just been

[1:41:18] Voice 11: released in the draft um in the uh committee the whole agenda that kind of thing so anyway

[1:41:26] Voice 11: here it is and i'm wondering whether uh this committee would like to um uh send it forward it

[1:41:33] Voice 11: to uh trust council so there's a bunch of work's been done on it and uh i will just um uh you you've

[1:41:42] Voice 11: read the report and if you scroll up to the illustration um there uh this was the best

[1:41:50] Voice 11: illustration i could find from the big question that came from the last trust programs committee

[1:41:54] Voice 11: meeting which is how is this different from what uh planning on the islands looks like already

[1:42:00] Voice 11: that the islands trust does the main differences are it's dynamic and it's focused on trends and

[1:42:06] Voice 11: what is changing um and it's frequently updated maps and things like that it's objective oriented

[1:42:12] Voice 11: focused on a purpose you can see that the first one the little path established vision and goals

[1:42:17] Voice 11: and then science oriented and so this illustration is the best one I ran this past the consultant

[1:42:27] Voice 11: who's working for the I'll get some how sound marine spatial planning guide and that put the

[1:42:36] Voice 11: the links in here. I'm involved in that group. It's a governance advisory committee trying to

[1:42:43] Voice 11: figure out how our plan, how to do marine spatial planning. And so I ran, I've been thinking about

[1:42:51] Voice 11: this. I'm involved in that group. I have the outkits somehow sound kind of perspective from

[1:42:56] Voice 11: the biosphere and from the marine spatial planning guide, which is off and running.

[1:43:02] Voice 11: I'm wondering, hopefully, when I've completed my little outline here, we can see whether I've got more input from those of you involved in the Bain Sound roundtable or the other ones that are out there, the Gulf Islands or the Southern Gulf Islands.

[1:43:22] Voice 11: I don't know what the, is it a national park one? Anyway, the other kinds of roundtables that may be out there.

[1:43:29] Voice 11: But anyway, I think this illustrates the difference in the kinds of planning that we might consider if Trust Council or if this committee wants to direct it forward to Trust Council to say, we think staff should take a look at this.

[1:43:48] Voice 11: We think it's got potential because I can only take it so far.

[1:43:52] Voice 11: and other trustees are really busy and none of us have the professional expertise or the

[1:43:59] Voice 11: we all come with our own biases and things and I think it would be good to get the impartial

[1:44:05] Voice 11: kind of advice of our professional staff. So I've provided some more description down there

[1:44:14] Voice 11: of how I got to this point of recommending that Islands Trust needs better spatial planning tools.

[1:44:22] Voice 11: Let's ask staff to investigate this.

[1:44:25] Voice 11: There's a few new things that have happened since Trust Council originally asked for the

[1:44:33] Voice 11: working group, and that is that the provinces is working on this coastal marine strategy

[1:44:39] Voice 11: that's been coming along.

[1:44:41] Voice 11: The link there that says figure one indigenousoceans.ca, there's a lot of First Nations and

[1:44:50] Voice 11: indigenous input into this kind of planning, particularly around marine. So it might be

[1:44:57] Voice 11: a way to work towards better connections there and involving more skills and perspectives.

[1:45:07] Voice 11: And I think the, since I wrote this, oh no, I did get it in there. Yes. Now the Howe Sound

[1:45:19] Voice 11: area is starting to take this approach into the terrestrial side and so I'm looking at one model

[1:45:25] Voice 11: over here and I'll get some house sound I'm wondering if there's any input to this committee

[1:45:31] Voice 11: and what do you think about the idea of taking it forward to staff to ask them for some

[1:45:38] Voice 11: recommendations if we advance it to trust council over

[1:45:43] Trustee Allen (probable): okay thank you I'm going to put myself on

[1:45:47] Trustee Allen (probable): the speakers list but i will let trustee peterson speak first trustee peterson uh that's very

[1:45:54] Voice 6: gracious of you acting chair alan um so just for clarity the the this is here um so that this

[1:46:07] Voice 6: committee can consider whether it wants to uh uh forward it to trust council and um which i i

[1:46:17] Voice 6: I support, because it's for Trust Council

[1:46:23] Voice 6: to make that determination.

[1:46:26] Voice 6: Just a question, because I don't know the timing.

[1:46:31] Voice 6: I know this is included, not only the member

[1:46:35] Voice 6: from the Conservancy, but it's been a joint group

[1:46:40] Voice 6: between Regional Planning Committee and this committee.

[1:46:44] Voice 6: and um i'm just curious if there if we have any information about a regional planning committee's

[1:46:51] Voice 6: consideration of it not that that's um make or break but i'm just curious they

[1:46:58] Voice 11: had it on an early

[1:46:59] Voice 11: agenda last year uh and they didn't get to the end of their agenda so it did not get discussed

[1:47:06] Voice 11: and uh when i was looking at their agenda before this meeting i think they've got a meeting coming

[1:47:10] Voice 11: up next week uh it's not on that agenda either so the committee regional planning committee hasn't

[1:47:17] Voice 11: had a chance to look at it yet but maybe uh uh but toby elliott and um uh laura patrick and uh

[1:47:26] Voice 11: risa smith have been involved but maybe claire's got more input on that um

[1:47:32] Voice 10: i can add that this

[1:47:33] Voice 10: exact briefing was provided to what i thought was the agenda so regional planning committee

[1:47:38] Voice 10: meets on friday i had provided this exact um briefing to be provided to their agenda in the

[1:47:43] Voice 10: same way that it's on yours because council had made the um referral to both committees

[1:47:47] Voice 10: um so if it's not on that agenda that's like a uh inadvertent omission um or i missed each

[1:47:53] Voice 10: committee can decide for itself um if it wishes to provide like refer this on to trust council

[1:48:00] Voice 10: um and it can travel from one committee or both and we'll just amend we're in the from line here

[1:48:04] Voice 10: before it goes on to council we would just amend that um as requested okay

[1:48:12] Trustee Allen (probable): trust thank you

[1:48:15] Trustee Allen (probable): trustee fast i'm i'm confused because in the motion you got integrated spatial planning and

[1:48:22] Trustee Allen (probable): everything in the report is basically marine spatial planning um they're actually kind of

[1:48:30] Trustee Allen (probable): different when i do a little bit of research the integrated spatial planning seems more urban to

[1:48:36] Trustee Allen (probable): to be honest, from what I've read.

[1:48:38] Trustee Allen (probable): Yes, it's about making better environmental decision-making,

[1:48:42] Trustee Allen (probable): et cetera, et cetera.

[1:48:44] Trustee Allen (probable): But I was just wondering whether you could clarify that,

[1:48:46] Trustee Allen (probable): because is it integrated spatial planning

[1:48:49] Trustee Allen (probable): or is it in actual fact marine spatial planning?

[1:48:54] Voice 11: That's a good question.

[1:48:55] Voice 11: And I did quite a bit of looking around as well as I could.

[1:49:02] Voice 11: The marine or terrestrial is just the starting point,

[1:49:09] Voice 11: Really, I gather that in Europe and in other parts of the world, integrated spatial planning tends to be more urban because those places are more urban and have been settled in quotation marks for a longer time without as much Indigenous stewardship until relatively recent times, I might suggest.

[1:49:39] Voice 11: But also, this is why I mentioned that from the marine spatial planning that had been

[1:49:53] Voice 11: started in Howe Sound, Alkitsam, it's now being taken on to the terrestrial side.

[1:50:01] Voice 11: So it's just a style of planning or an approach to planning.

[1:50:04] Voice 11: And it's not whether it's urban or marine or whatever.

[1:50:09] Voice 11: it's a different way of approaching planning uh by looking at the trends and what's changing

[1:50:15] Voice 11: and uh uh and it seems to be something um that is uh of interest to the first nations groups

[1:50:23] Voice 11: i can send more links if you like um for example the um um i have a marine indigenous protected

[1:50:34] Voice 11: and conserved areas opportunities and recommendations for realizing canada's

[1:50:38] Voice 11: commitments to reconciliation and marine conservation. Anyway, there's a bunch of

[1:50:43] Voice 11: these kinds of links that I can send. And also just marine planning is usually starting from

[1:50:49] Voice 11: kind of hardly any maps. So it appears very different. But the approach is the same as to

[1:51:01] Voice 11: gather information, but also see what's changing. What's the current condition? And where do you

[1:51:07] Voice 11: want to get to um so that it's a little different than the ocps and the land use bylaws and the sort

[1:51:13] Voice 11: of dotted lines on the map that don't change uh than we're used to it's a different approach um

[1:51:18] Voice 11: as the climate is changing and so many things are changing it may be something that we want

[1:51:24] Voice 11: to suggest uh that trust council assigned some staff time uh to thank you yeah

[1:51:32] Trustee Allen (probable): and i will say

[1:51:33] Trustee Allen (probable): you know it's not just an island's trust endeavor it would be you'd have to collaborate with so many

[1:51:37] Trustee Allen (probable): the other levels of government um it's it's it's very it's a very huge uh ask but anyways let's go

[1:51:45] Trustee Allen (probable): to uh trustee evans um

[1:51:49] Voice 3: i just had a question so your recommendation or the um the motion that

[1:51:55] Voice 3: you've put forward that's to simply request staff to look into this request further to find out

[1:52:02] Voice 3: what's feasible and to come back with options is that correct it's not it's not really um

[1:52:08] Voice 3: more than that at this point right that's

[1:52:13] Voice 11: all it is is to get some staff input so far it's only

[1:52:17] Voice 11: been with trustees and we think it's got some potential we collected information from staff

[1:52:22] Voice 11: like we found out that the part about the 30 by 30 the protecting uh the reporting of um islands

[1:52:30] Voice 11: trust conservancy properties to canada's national database that's already being done so we don't

[1:52:36] Voice 11: have a recommendation about that we just um thought among the working group and uh with the

[1:52:43] Voice 11: information we had been able to gather um that this was worth asking uh staff to explore some

[1:52:51] Voice 11: options um if uh and that will be up to trust council so this recommendation is actually for

[1:52:58] Voice 11: for Trust Council, but it's up to this committee

[1:53:01] Voice 11: looking for your input here.

[1:53:05] Trustee Allen (probable): Trustee Peterson.

[1:53:10] Voice 6: Thank you, I'm perfectly happy to make a motion

[1:53:15] Voice 6: to have this committee forward the RFD to Trust Council,

[1:53:21] Voice 6: but I'm just noticing a lot of what we're talking about

[1:53:23] Voice 6: is the integrated spatial planning,

[1:53:26] Voice 6: the recommendation is about integrated spatial planning

[1:53:32] Voice 6: But the subject at the top of the RFD talks about KM-COP-15 Biodiversity Framework.

[1:53:42] Voice 6: I'm just wondering if that's the best way to title the RFD on its way to Trust Council.

[1:53:54] Voice 6: Just in terms of my reading of it, it seems to talk much more about the integrated social planning

[1:54:02] Voice 6: and not so much about the CLP biodiversity framework.

[1:54:08] Voice 6: Just a thought.

[1:54:10] Voice 11: Well, partly we kept that because it allowed us to track it

[1:54:15] Voice 11: through all these different meetings and activities

[1:54:20] Voice 11: that had happened through the year,

[1:54:21] Voice 11: and to tie it back to that original delegation

[1:54:26] Voice 11: that Trust Council wanted trustees to follow up on.

[1:54:31] Voice 11: However, I take your point. Maybe I should add to this that Target 1 of the Kunming Montreal COP15 Biodiversity Framework recommendation, Target 1, is integrated spatial planning.

[1:54:51] Voice 11: yeah

[1:54:55] Voice 6: i just i i and i just i appreciate your your openness there i just um i'm just wondering about

[1:55:03] Voice 6: when we bring especially for the members of this committee we've with this isn't the first time

[1:55:08] Voice 6: we've seen it um so i think our understanding might be a little bit different i'm just

[1:55:12] Voice 6: wondering about how you how you present it to trust council i just the i would just suggest

[1:55:20] Voice 6: Just maybe counter to what you just said, maybe just entitle it about integrated spatial planning and then maybe have that information about it being the target in the body of it.

[1:55:37] Voice 6: That's just my suggestion for just for clarity and ease.

[1:55:42] Voice 11: Thank you. It's a great suggestion.

[1:55:48] Voice 11: Claire, do we need to make a motion about that or can that just be?

[1:55:52] Voice 10: uh so when you're ready to make a motion it could be that the committee forwarded as amended

[1:55:56] Voice 10: and then you can simply make those changes all

[1:56:01] Trustee Allen (probable): right trustee borthwick yeah i was

[1:56:05] Voice 5: gonna sort of second what what's uh trustee peterson was saying i think uh we'll we'll

[1:56:09] Voice 5: we'll likely get better traction but i you know i think this is a good i think this is a good

[1:56:14] Voice 5: question to to pitch to staff and and see if we can you know get some traction there i think it

[1:56:19] Voice 5: It could be a really good thing for us to be doing, broadly speaking.

[1:56:22] Voice 5: But yeah, I think, you know, we don't, there's definitely a rose from that COP15 question.

[1:56:31] Voice 5: And I think, you know, capturing that in the report itself is good, but we don't need to.

[1:56:37] Voice 5: It's clearly taken on legs of its own, and this is tackling a component of that, I think,

[1:56:43] Voice 5: we'll probably we stand uh we stand to sort of frighten some of our some of our colleagues less

[1:56:50] Voice 5: if we don't uh tie it specifically to this so i think that would be really good all

[1:56:58] Trustee Allen (probable): right any

[1:56:58] Trustee Allen (probable): further discussion anybody uh so i'll

[1:57:05] Voice 6: make a motion to amend the uh the rfd so i move that

[1:57:11] Voice 6: trust programs committee amend the request for decision by changing the

[1:57:19] Voice 6: subject to recommendations for Trust Council strategic plan integrated

[1:57:28] Voice 6: spatial planning approach so

[1:57:34] Trustee Allen (probable): enough time for you as staff part of 30 fast

[1:57:36] Trustee Allen (probable): seconding second oh

[1:57:38] Trustee Allen (probable): and I just want to just make sure that staff is capture

[1:57:42] Trustee Allen (probable): that yes I

[1:57:44] Voice 6: have okay

[1:57:46] Trustee Allen (probable): carry on trustee Peterson

[1:57:48] Voice 6: so that would that was the

[1:57:50] Voice 6: motion I think that that captures where I was thinking just essentially it's

[1:57:55] Voice 6: removing the KMC OP biodiversity framework part and and in the subject

[1:58:02] Voice 6: and replacing it with integrated spatial planning fast

[1:58:06] Trustee Allen (probable): second is that and many

[1:58:08] Trustee Allen (probable): any discussion and i

[1:58:10] Voice 6: would just say uh i just add that if if uh i'd leave it to trustee fast whether

[1:58:16] Voice 6: um whether there's consideration of amending the report itself to include

[1:58:24] Voice 6: that uh the kpcop part in the report it's but this is the title the subject matter is the one that

[1:58:33] Voice 6: that i wanted to address thank

[1:58:37] Voice 11: you trustee peterson i think it's already in there and

[1:58:39] Voice 11: one of the paragraphs so that's that's okay okay

[1:58:49] Trustee Allen (probable): so okay are we ready to so I'm just confused so

[1:58:56] Trustee Allen (probable): we've got the subject matter changed and oh do we did

[1:58:59] Voice 11: we vote on that yeah

[1:59:00] Trustee Allen (probable): I was going to say

[1:59:01] Trustee Allen (probable): we haven't voted on a motion trustee Evans

[1:59:04] Voice 3: yeah so I'm getting a little confused here so are we

[1:59:08] Voice 3: just changing the subject line right now or are we changing the recommendation exactly my question

[1:59:15] Voice 6: exactly uh subject line at this point okay

[1:59:20] Trustee Allen (probable): and that was seconded and uh can i call a vote

[1:59:24] Trustee Allen (probable): on that sorry

[1:59:25] Voice 3: so i mean um changing the subject on this report does that really require a motion

[1:59:34] Voice 3: because the recommendation is what we're going to be doing the recommendation is that we request

[1:59:43] Voice 3: staff to explore options for integrated spatial planning approach what does change in the subject

[1:59:51] Voice 3: matter on this report have to do with anything i'm confused um

[1:59:56] Voice 11: director frieda correct me if i'm wrong

[1:59:59] Voice 11: but i believe

[2:00:00] Voice 11: i heard and tim said uh that the motion that this committee could make is uh to forward this rfd

[2:00:10] Voice 11: to trust council and the advice that i got from staff trustee evans it's so confusing i i always

[2:00:17] Voice 11: get mixed up about this so i asked is how do you phrase the recommendation when it's to forward

[2:00:24] Voice 11: this to Trust Council. And so the recommendation is to put the word draft on it and put the

[2:00:31] Voice 11: recommendation for Trust Council there so that this committee knew exactly what we were

[2:00:35] Voice 11: suggesting Trust Council do. I don't know. Is that right, Claire?

[2:00:40] Voice 11: So through the chair, happy to

[2:00:41] Voice 10: explain here. And I'll just signal some of this confusion is coming.

[2:00:45] Voice 10: We have not backfilled the senior policy advisor positions. We're kind of operating without the

[2:00:49] Voice 10: typical staff support that this committee would have. In a perfect world, I would have had time.

[2:00:53] Voice 10: we probably would have done a briefing about the request for decision I simply didn't stretch to

[2:00:58] Voice 10: that given what's been going on in the last few weeks so this is in the absence of giving you a

[2:01:04] Voice 10: briefing or an RFD about an RFD to council we gave you the RFD and watermarked it draft so this is

[2:01:10] Voice 10: this would then be the committee's RFD to council so it is appropriate to have a motion to amend it

[2:01:15] Voice 10: so it's clear to all what the committee wishes to convey to council as both the document and

[2:01:21] Voice 10: then the recommendation to trust council it would also be helpful to have a motion because i can

[2:01:25] Voice 10: then convey that over to regional planning committee um for their next meeting to say

[2:01:29] Voice 10: what this committee would like to have done with the document thank you

[2:01:34] Trustee Allen (probable): trustee evans okay so i

[2:01:38] Voice 3: get that now um so changing the title the subject line of this report um and then the action is to

[2:01:51] Voice 3: to come back to this trust council with recommendations first oh i see never mind

[2:01:58] Voice 3: it's this is this i see the trust council but not the trust programs but that that's where i was

[2:02:03] Voice 3: confusing myself the most never mind it's

[2:02:08] Trustee Allen (probable): confusing okay so let's just work where we're

[2:02:12] Trustee Allen (probable): out here we are just voting on the subject change at this point we're not voting on emotion is that

[2:02:17] Trustee Allen (probable): correct everybody we're all clear so we'll second it so i'm going to carry all those in favor of

[2:02:23] Trustee Allen (probable): Changing the sub. Actually, can we just maybe, Robert, just read out the new title, just to clarify what we're voting on?

[2:02:31] Voice 4: Yes, I will, Chair. It was moved and seconded that Trust Programs Committee amend the draft Trust Council request for decision by changing the subject to, quote,

[2:02:42] Voice 4: recommendations for Trust Council's strategic plan, hyphen, integrated spatial planning approach, end quote.

[2:02:50] Trustee Allen (probable): All right. Excellent. So call the vote. All those in favor?

[2:02:55] Trustee Allen (probable): All right. And all those opposed? All right. That carries. Great. Thank you. So, next.

[2:03:13] Voice 10: Chair, we would now need a motion to forward it to Trust Council, should you wish to do so.

[2:03:17] Trustee Allen (probable): Right. All right. Trustee Peterson.

[2:03:22] Voice 6: I'm ready to make that motion. And then just for clarity, Director Frater,

[2:03:28] Voice 6: moderator um as far as uh informing the uh regional planning committee did you said you

[2:03:37] Voice 6: wanted a motion on that too so could it be similar that we would forward this to rpc or

[2:03:42] Voice 6: uh

[2:03:42] Voice 10: there's no motion needed i'll simply provide an email to the director of planning

[2:03:45] Voice 10: um conveying what decisions are made here today that he could then advise the committee of

[2:03:51] Voice 6: excellent so then in that case i move that trust programs committee forward the request for

[2:03:59] Voice 6: decision on integrated spatial planning to trust council i'll

[2:04:07] Voice 3: second that all

[2:04:12] Trustee Allen (probable): right any discussion

[2:04:15] Trustee Allen (probable): do we need sir can i just clear director do we need a date there was a date on the original

[2:04:19] Trustee Allen (probable): recommendation oh

[2:04:21] Voice 6: i think i did i did i add as amended as what i meant to put on that i think

[2:04:28] Voice 6: i might have forgot it as amended can

[2:04:30] Trustee Allen (probable): you read that again please perhaps we could have steph

[2:04:34] Trustee Allen (probable): Barlow. Could you repeat that motion for us?

[2:04:39] Voice 4: Yes. It was moved and seconded that Trust Programs Committee

[2:04:43] Voice 4: forward the request for the draft

[2:04:46] Voice 4: Trust Council request for decision in regards to integrated

[2:04:51] Voice 4: special planning as amended to Trust Council.

[2:04:56] Trustee Allen (probable): I think I need to hear that again, please.

[2:05:00] Voice 4: Trust Programs Committee forward the RFD

[2:05:05] Voice 4: in regards to integrated spatial planning

[2:05:08] Voice 4: as amended to Trust Council.

[2:05:13] Trustee Allen (probable): There's some awkward language there, but I'll let it go.

[2:05:16] Trustee Allen (probable): Do I have a seconder?

[2:05:21] Trustee Allen (probable): I

[2:05:21] Voice 3: think everybody seconded it.

[2:05:23] Trustee Allen (probable): Oh, you did?

[2:05:24] Trustee Allen (probable): Sorry, Trustee Evans.

[2:05:26] Trustee Allen (probable): All right.

[2:05:27] Trustee Allen (probable): So let's call the vote unless there's any more discussion.

[2:05:37] Trustee Allen (probable): All those in favor?

[2:05:39] Trustee Allen (probable): And anybody opposed?

[2:05:44] Trustee Allen (probable): That carries.

[2:05:48] Voice 11: Great.

[2:05:49] Voice 11: Thanks, everybody.

[2:05:50] Trustee Allen (probable): Thank you.

[2:05:51] Trustee Allen (probable): Okay. Next is another request for decision. The 2023-24 annual report. Director Frieder?

[2:06:05] Voice 10: I'm happy to speak to this. We have drafted for you here. So this is an annual item that

[2:06:10] Voice 10: comes before every committee as per trust council policy on the annual report, which is to have each

[2:06:15] Voice 10: committee approve its draft section so that you have an efficient debate at council itself rather

[2:06:19] Voice 10: rather than co-editing a document amongst 26 people.

[2:06:23] Voice 10: And so here we've drafted a section for you to consider.

[2:06:26] Voice 10: We welcome any edits you'd like to suggest.

[2:06:29] Voice 10: And then there's a draft motion there for your consideration.

[2:06:31] Voice 10: The way in which we go about drafting this draft language

[2:06:34] Voice 10: is to review your minutes from last year.

[2:06:36] Voice 10: We go through the minutes, pull out the key decisions

[2:06:39] Voice 10: and then try to concisely convey them in the report.

[2:06:43] Voice 10: But happy for feedback and edits

[2:06:45] Voice 10: that you might wish to have.

[2:06:46] Voice 10: And then if you choose to make changes,

[2:06:48] Voice 10: you could just pass let us know what they are and then make the motion as and then tag on as amended

[2:06:53] Voice 10: so with that i'll pass it back to the committee so

[2:06:58] Trustee Allen (probable): committee any uh comments suggestions questions

[2:07:05] Trustee Allen (probable): trustee borswick i

[2:07:08] Voice 5: was i was happy with the text um i'm happy to make the motion if nobody else

[2:07:13] Voice 5: has got anything going on well

[2:07:17] Trustee Allen (probable): i think you do

[2:07:19] Voice 5: it all right uh i move that the trust programs

[2:07:26] Voice 5: committee approve the attached text for inclusion in the 2023-24 annual report for approval by Trust

[2:07:32] Voice 5: Council and submission to the Ministry of Minister of Municipal Affairs.

[2:07:37] Trustee Allen (probable): Do I have a seconder?

[2:07:38] Trustee Allen (probable): All right. Trustee Evans, seconds. And any discussion? All right. I'll call the vote.

[2:07:49] Trustee Allen (probable): All those in favor? All right. Thank you. And all those opposed? Trustee Evans, are you opposed?

[2:08:03] Trustee Allen (probable): closed?

[2:08:06] Voice 3: No, I just can't get my hand down. There we go.

[2:08:09] Trustee Allen (probable): There you go. All right, well, that carries.

[2:08:14] Trustee Allen (probable): So I don't have the agenda in front of me. Okay, we got active projects report. Director Frieder,

[2:08:21] Trustee Allen (probable): any comment on anything? Or does anybody?

[2:08:25] Voice 10: Certainly, yeah, I can provide some comments

[2:08:27] Voice 10: here. So you'll note your first one that's here. So this is essentially this report comes before

[2:08:32] Voice 10: you for forwarding to Trust Council such that they can endorse your work program. The first

[2:08:36] Voice 10: first one here is that you were tasked with writing recommendations on the content of the

[2:08:41] Voice 10: revised draft policy statement. I think the role of this committee in that regard is somewhat in

[2:08:46] Voice 10: question until the committee of whole has met and the committee of the whole will then decide if

[2:08:51] Voice 10: they wish to keep it and have the edits and the recommendations happening within the committee

[2:08:55] Voice 10: of the whole until such time as it goes to council. That's what I think I heard in March

[2:08:58] Voice 10: at Trust Council. That seems to be what executive committee's been supporting. So depending on how

[2:09:03] Voice 10: how this committee wishes to proceed,

[2:09:04] Voice 10: you could take this off and then have council re-add it

[2:09:07] Voice 10: should they choose to reassign it back

[2:09:09] Voice 10: to Trust Programs Committee.

[2:09:10] Voice 10: So you could take number one off here before forwarding

[2:09:14] Voice 10: just to avoid debate amongst 26 people

[2:09:17] Voice 10: about how the process is going to go.

[2:09:19] Voice 10: Should it turn out at Committee of the Whole

[2:09:20] Voice 10: that they wish to pass it back to this committee,

[2:09:22] Voice 10: then that could happen.

[2:09:23] Voice 10: I think that might add to simplicity of conversation,

[2:09:25] Voice 10: but I leave that for you for decision.

[2:09:27] Voice 10: And then you would have two major active projects,

[2:09:30] Voice 10: which are Stewardship Education and Secretariat.

[2:09:33] Voice 10: Um, I would note that once the strategic plan is developed, there may yet be another initiative

[2:09:38] Voice 10: that evolves out of that, that Trust Council would refer to you down the road.

[2:09:42] Voice 10: But that's unknown until you land that planning process.

[2:09:46] Voice 10: I'll just, I'll continue on and then I'll start my comments.

[2:09:50] Voice 10: On the future projects list, you have a number of things that are sitting in the wings that

[2:09:53] Voice 10: have been there for a very long time.

[2:09:55] Voice 10: I'll just run them through for you again, just your conversant with them, should you

[2:09:58] Voice 10: get questions at Trust Council.

[2:10:00] Voice 10: Crown land agreements.

[2:10:01] Voice 10: This has been on hold for a number of reasons.

[2:10:04] Voice 10: but essentially we have agreements with the province that date back to the 90s

[2:10:08] Voice 10: about how we undertake referral processes as it relates to crown lands they're dated they refer

[2:10:13] Voice 10: to agencies that no longer exist they were drafted before reconciliation was being undertaken the way

[2:10:19] Voice 10: it is um but that sits there it's currently not resourced we don't have any staff person to work

[2:10:24] Voice 10: on it the next one is um came out of a housing initiative of last term looking at whether or

[2:10:30] Voice 10: or not the trust could hold land whether trust council could hold land for affordable housing

[2:10:34] Voice 10: it needed quite a bit of a think whether you essentially make another agency like the

[2:10:38] Voice 10: conservancy within the islands trust to hold land and the third one is community stewardship awards

[2:10:43] Voice 10: last term council changed the policy it used to be every year then last term they changed it to

[2:10:48] Voice 10: every two years and at the end of term they changed it to every four years such that this

[2:10:53] Voice 10: program would be administered by this committee in the final year of the term so that's your work

[2:10:58] Voice 10: program as it stands right now um and the only change i might recommend is you remove number

[2:11:02] Voice 10: one if you'd like to um and then have council refer it back to you so i'll leave it there

[2:11:09] Trustee Allen (probable): okay thank you uh trustee peterson thank

[2:11:14] Voice 6: you so director freighter um

[2:11:19] Voice 6: i totally agree yes let's let's remove number one off the active projects list and certainly

[2:11:27] Voice 6: Certainly, as you mentioned, there might be a referral from trust counsel following strategic planning or even possibly putting the policy statement back on our list.

[2:11:44] Voice 6: However, we don't know for sure about that.

[2:11:47] Voice 6: And I just wanted to get your thoughts.

[2:11:51] Voice 6: thoughts um before you had spoke I was thinking that I was going to recommend that we move update

[2:11:58] Voice 6: Crown land agreements onto the um onto the active projects let's just sort of sort of bring it back

[2:12:06] Voice 6: up uh into focus um just because I'm seeing cases I think cornby is a good example um

[2:12:19] Voice 6: where there's a crown referral coming in based on a cell tower proposal,

[2:12:27] Voice 6: which is also on a piece of property that local community groups have aspirations to do community housing on.

[2:12:40] Voice 6: So I think it's an important topic.

[2:12:45] Voice 6: However, I hear you also saying that we're not resourced for it.

[2:12:49] Voice 6: So, which is sort of the reality. So if I, before I go ahead and make a motion that potentially throws a wrench into your works, do you want to just let me know what you're thinking about that?

[2:13:04] Voice 10: So certainly this is meant to be your work program for the next quarter. I would suggest to you, we're not going to be doing, unless you take something else off our plates, we cannot do work on a Crown Land Agreement project for you.

[2:13:15] Voice 10: and it's just sort of the consequence of not not filling the position such that we have resources

[2:13:20] Voice 10: to do it so I would my recommendation to you would be to not make that change at this time

[2:13:25] Voice 10: and instead reconsider that in August when we know the trajectory of the policy statement project

[2:13:29] Voice 10: we're a bit through staff vacations over the summer I have new staff settled in

[2:13:34] Voice 10: and then maybe you could revisit that idea then and you've had the strategic plan conversation

[2:13:38] Voice 10: at council maybe that would be the time to take another look but I would be I think I'd be overly

[2:13:44] Voice 10: optimistic if i suggested to you we would get any work done on that for your next meeting in august

[2:13:50] Voice 6: okay thank you very much for the advice trustee

[2:13:54] Trustee Allen (probable): thanks um

[2:13:56] Voice 11: thank you acting chair i'm just uh

[2:13:59] Voice 11: um agreeing with trustee peterson and with uh director freighter's idea of removing

[2:14:07] Voice 11: um policy statement amendment project number one on page 56 uh or just

[2:14:14] Voice 11: just eliminate the words and put in TBA because it's only a few months away to be announced

[2:14:22] Voice 11: because now we have a new way of working with the Committee of the Whole being formalized and

[2:14:31] Voice 11: available to Trust Council to use. And let's be frank, this is a small committee. I wouldn't

[2:14:38] Voice 11: want a quorum of three trustees uh providing recommendations to executive committee on the

[2:14:45] Voice 11: revised draft policy statement right so i i think it's uh great the way it's going and um i support

[2:14:52] Voice 11: removing uh number one and uh that um uh and i think that's that's all i'm going to say i don't

[2:15:02] Voice 11: think really staff are going to have with all the trust policy statement work happening i can't see

[2:15:08] Voice 11: that we have uh staff doing a lot of uh extra work until august 26th so i just think we should remove

[2:15:17] Voice 11: um number one and i'd be happy to make that motion when you're ready acting chair i just

[2:15:25] Trustee Allen (probable): have a question with dr freighter regarding the um update crown land agreements that's just uh

[2:15:32] Trustee Allen (probable): bowen island is it it's not the whole trust area it

[2:15:36] Voice 10: is yeah it is the whole trust area there are

[2:15:39] Voice 10: seven or eight agreements and quite a number of them are held in three parties so it's islands

[2:15:45] Voice 10: trust bona municipality and the correct and the province so it's yeah it's a project for sure

[2:15:51] Voice 10: that would take some dedicated staff time to work in that intergovernmental space to coordinate the

[2:15:56] Voice 10: changes not to mention now of course we're recognizing the role of indigenous peoples in

[2:16:01] Voice 10: working with the province so the world is changing around us very quickly and so it's getting more

[2:16:08] Voice 10: complicated in how these referral processes would work and how the islands trust fits into the

[2:16:12] Voice 10: decision-making matrix so i wouldn't want to underestimate you the scope of work that would

[2:16:16] Voice 10: be involved there so for now we're ticking along where these agreements are still useful is it that

[2:16:21] Voice 10: if a provincial staff person forgets to issue a referral to us we can still point to the data

[2:16:26] Voice 10: document and say oh but you're supposed to um so that's how they're being used at this point

[2:16:31] Voice 10: in time is really when we get forgotten we're able to remind new staff or a change in staff

[2:16:35] Voice 10: that this is how things should work um but they are dated and they're yeah there are some definitely

[2:16:40] Voice 10: some gaping holes but they're sufficient for now yeah

[2:16:45] Trustee Allen (probable): i guess just the way it's worded it seems

[2:16:47] Trustee Allen (probable): very specific to bowen island the way it's written all right um trusty fast you had your hand up

[2:16:53] Trustee Allen (probable): here yeah

[2:16:54] Voice 11: it was just up briefly i was just gonna i just totally agree with claire that the world is

[2:16:59] Voice 11: changing around us i mean up until uh i think it was just last month there were still um the

[2:17:05] Voice 11: The province was considering amendments to the Land Act, which is would affect Crownland and and all the agreements with the First Nations would need to be totally involved in this.

[2:17:17] Voice 11: I think they need to be engaged with by the province now for any changes about Crownland, if I'm not mistaken.

[2:17:25] Voice 11: Anyway, it's it's it's changing. It's new. And I don't think we can expect staff to do anything about it before August 26th.

[2:17:36] Voice 10: if i might add

[2:17:37] Voice 10: is that we as we've been doing learning about reconciliation even the terminology

[2:17:41] Voice 10: of crown land right because there is in many cases indigenous title under that you know under

[2:17:46] Voice 10: that designation and so i think we would likely even change the name of the project um so yeah

[2:17:52] Voice 10: so i'll just flag that as just recognizing that element of this conversation but for now i

[2:17:57] Voice 10: recommend you leave it there so it's not forgotten it may be something you want to talk about as part

[2:18:01] Voice 10: part of strategic planning as well because in a perfect world if this all worked well the system

[2:18:06] Voice 10: worked well you wouldn't have anything on this list that was not on your strategic plan ideally

[2:18:10] Voice 10: or driven by policy so those first two are not driven by policy and are a little bit homeless

[2:18:17] Voice 10: so they might be things for you to bring up in your strategic planning conversation

[2:18:20] Voice 10: and then if they don't become strategic priorities violence trust you might want to take them off

[2:18:27] Trustee Allen (probable): all right yeah i imagine you need a motion to move these around okay does anybody

[2:18:32] Trustee Allen (probable): Anybody want to venture?

[2:18:35] Trustee Allen (probable): Trustee Faust?

[2:18:37] Voice 11: Yes, I move that on page 56, that number one policy statement amendment project be removed.

[2:18:53] Trustee Allen (probable): Do I have a second?

[2:18:57] Trustee Allen (probable): Trustee Borthwick?

[2:18:58] Trustee Allen (probable): Second.

[2:19:01] Trustee Allen (probable): Any discussion?

[2:19:03] Trustee Allen (probable): Okay, let's call the vote.

[2:19:04] Trustee Allen (probable): All those in favor?

[2:19:05] Trustee Allen (probable): Is Trustee Evans here?

[2:19:06] Trustee Allen (probable): Oh, sorry.

[2:19:08] Trustee Allen (probable): Trustee Evans?

[2:19:09] Voice 3: I'm going to ask that we amend the motion, not that it be removed, but that it be put on hold.

[2:19:16] Voice 3: Because if we remove it, we've removed it in its entirety.

[2:19:19] Voice 3: I'm asking that it be put on hold pending decision from the community of the whole as to whether or not it comes back to us.

[2:19:26] Voice 3: And if it doesn't come back to us, then we remove it from the list.

[2:19:30] Trustee Allen (probable): Director Freighter, is there a

[2:19:32] Voice 10: hold?

[2:19:33] Voice 10: It's fine either way. I think it's simplest to remove.

[2:19:35] Voice 10: I would note the committee of the whole can't make any decisions.

[2:19:38] Voice 10: it's simply advisory to council so uh it would it would essentially i can't see any action

[2:19:44] Voice 10: happening in this quarter well i don't know unless council provides direction but it may be that

[2:19:48] Voice 10: until the committee of the whole cannot refer it back it would only be trust council itself

[2:19:52] Voice 10: so you would then be looking for trust council to receive the recommendations from committee

[2:19:56] Voice 10: of the whole and then council would decide which decision body it wanted to next do the work if

[2:20:00] Voice 10: that makes sense it's a bit immaterial but it might be simplest to indicate to council that

[2:20:04] Voice 10: you don't anticipate work in the next quarter yeah so

[2:20:08] Voice 3: i think my my my comment was because it

[2:20:11] Voice 3: has been referred to as by trust council it's still sitting with us until it's removed from

[2:20:16] Voice 3: us by trust council so putting it on the uh futures uh future uh projects until it's either

[2:20:25] Voice 3: removed from this council or from this committee might be prudent yeah

[2:20:34] Trustee Allen (probable): i understand your concerns

[2:20:35] Trustee Allen (probable): trustee Evans in terms of parking it somewhere is that doable director

[2:20:41] Trustee Allen (probable): freighter does this address the concerns trustee Evans has

[2:20:45] Trustee Allen (probable): so

[2:20:46] Voice 10: two comments I

[2:20:47] Voice 10: would make so council asked us to revise the project charter to instead work

[2:20:50] Voice 10: provide have the committee of the whole providing recommendations so I think

[2:20:54] Voice 10: that was the decision point in March that somewhat took it away from this

[2:20:57] Voice 10: committee so you could recognize that by removing it you could also move it to

[2:21:02] Voice 10: future projects and ask council to endorse that maybe it would come back at

[2:21:05] Voice 10: at some point this is the decision point when council endorses this that is telling this

[2:21:10] Voice 10: committee what to work on for the next quarter um so it's really i leave it with you it's a political

[2:21:15] Voice 10: decision um but i do think council has indicated through the change that they want committee of

[2:21:20] Voice 10: the whole working on it until such time as they choose to pivot back to this committee

[2:21:25] Trustee Allen (probable): trust jaylen's okay

[2:21:28] Voice 3: i understand uh where where everyone's coming from now so absolutely okay i

[2:21:32] Voice 3: i get it

[2:21:33] Trustee Allen (probable): trustee peterson um

[2:21:38] Voice 6: yeah i just i just support the recommendation the advice from staff

[2:21:43] Voice 6: on this um certainly if trust council wants to reassign it to this committee that's with

[2:21:50] Voice 6: well within their power okay

[2:21:56] Trustee Allen (probable): so uh where are we at we had we called sorry i need to

[2:22:02] Trustee Allen (probable): clarification where we're at here we've removed that robert

[2:22:06] Voice 10: bowler could you let us know where

[2:22:07] Voice 10: the motion stands uh

[2:22:09] Voice 4: yes through the chair um it sounded like trustee evans had removed

[2:22:16] Voice 4: her request for an amending motion is that the case

[2:22:23] Voice 3: uh it was it was it was just a clarification question so no it's it's okay so you're fine

[2:22:30] Trustee Allen (probable): about it being removed trustee evans and not being put in the follow-up projects list is that

[2:22:35] Trustee Allen (probable): clear absolutely yep

[2:22:37] Voice 4: okay and then the motion stands as that trust programs committee removed

[2:22:43] Voice 4: number one policy statement amendment project from the active projects list okay

[2:22:49] Trustee Allen (probable): and we haven't

[2:22:49] Trustee Allen (probable): voted on it

[2:22:51] Voice 4: you have uh not you know there's a moved and a seconded

[2:22:55] Trustee Allen (probable): okay so are we ready to call

[2:22:57] Trustee Allen (probable): to vote all those in favor of removing number one raise your hands okay and those opposed

[2:23:13] Trustee Allen (probable): all right that carries trustee peterson i

[2:23:25] Voice 6: believe that uh we now want a motion to forward our work

[2:23:32] Voice 6: program to trust council so i move that the trust programs committee forward the work program as

[2:23:40] Voice 6: amended to trust council to

[2:23:43] Trustee Allen (probable): have a seconder second trusty fast any discussion all right i call the

[2:23:54] Trustee Allen (probable): vote all those in favor and those opposed and that carries as well very good so where are we at now

[2:24:13] Trustee Allen (probable): Wow. Next meeting. Next meeting. Wow. So when is our next meeting? Monday? Wow. So far away.

[2:24:25] Trustee Allen (probable): So far away. But yes, so close. So our next meeting is, I don't know whether we've clarified,

[2:24:32] Trustee Allen (probable): I'm hoping it's, is it, do we know whether it's virtual or in person at all at this point or

[2:24:37] Trustee Allen (probable): Director

[2:24:38] Voice 10: Frieder? I believe it's scheduled electronic. We were only going to schedule

[2:24:41] Voice 10: in-person meetings of this committee should you have a policy statement workshop meeting,

[2:24:45] Voice 10: which it looks like is not happening at this time so you can assume that all your meetings will be

[2:24:50] Voice 10: virtual this year unless you choose to direct otherwise or if you'd like to have

[2:24:55] Voice 10: an in-person

[2:24:56] Voice 10: meeting for whatever reason to work together in person okay

[2:25:00] Trustee Allen (probable): um so that's that we don't have to

[2:25:07] Trustee Allen (probable): then arise and report we don't need to have a closed meeting and rise and report no no so well

[2:25:13] Trustee Allen (probable): then we adjourn and i have to congratulate you you know why not once do we have to say you're on mute

[2:25:19] Trustee Allen (probable): I think that's the first Zoom meeting ever that we've never said you are on mute.

[2:25:24] Trustee Allen (probable): So congratulations, committee members.

[2:25:27] Trustee Allen (probable): You're fabulous.

[2:25:27] Trustee Allen (probable): You're terrific.

[2:25:28] Trustee Allen (probable): I love you.

[2:25:29] Trustee Allen (probable): And thanks, Trustee Evans, Chair Evans, for passing the chair to me.

[2:25:36] Voice 8: Thank you.

[2:25:38] Trustee Allen (probable): It's my only first and only time, but that was good.

[2:25:42] Voice 6: Thanks, Vice Chair Allen.

[2:25:44] Voice 6: Well done.

[2:25:45] Trustee Allen (probable): No, thank you.

[2:25:46] Trustee Allen (probable): and I'll be seeing you in the next

[2:25:48] Trustee Allen (probable): meeting in a few hours from now. God, eh?

[2:25:51] Voice 6: Yes, indeed.

[2:25:51] Voice 6: I'll see you at 3 o'clock.

[2:25:52] Trustee Allen (probable): And then I'll see Claire tomorrow at the other

[2:25:54] Trustee Allen (probable): meeting and you two and Sam

[2:25:57] Trustee Allen (probable): Forswick and I don't know, Trustee Fast

[2:25:58] Trustee Allen (probable): and Nevis, you've probably got a nice blissful few days

[2:26:00] Trustee Allen (probable): off.

[2:26:02] Trustee Allen (probable): I think

[2:26:02] Voice 11: Joe Elliott's

[2:26:05] Voice 6: coming with us tomorrow, too.

[2:26:06] Trustee Allen (probable): Yeah, and Joe

[2:26:07] Trustee Allen (probable): will be there as well.

[2:26:07] Trustee Allen (probable): Great. I'm looking forward to

[2:26:08] Trustee Allen (probable): meeting you, Joe.

[2:26:09] Trustee Allen (probable): All right, well then I

[2:26:11] Trustee Allen (probable): adjourn the meeting

[2:26:13] Trustee Allen (probable): and take care, everyone.

[2:26:15] Trustee Allen (probable): one. Thank you. Thanks,

[2:26:16] Voice 1: everyone. Good job, trustee

[2:26:18] Trustee Allen (probable): Allen. Thanks, Allen.

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
May 22, 2024 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
May 22, 2024 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Ian Cox, Island Planner 
 Lisa Millard, Recorder 
  
Others Present: There were approximately 10 members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Peterson called the meeting to order at 3:00 p.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. BUSINESS ITEMS 
3.1 Local Trust Committee's Response When Receiving a Referral from the Province of 
British Columbia for Rogers Communications Tower Proposal 
Discussion ensued and Trustees made the following comments: 
 The subject property is one of the only sites available for community housing; 
 Housing has priority over a cell tower; 
 The location is not appropriate due to proximity to public facilities, residences, and 
the potential public housing site; 
 The community has voiced substantial opposition to a cell tower to be located on 
the proposed site; and 
 There are no studies on the affects of a tower on wildlife. 
 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
May 22, 2024 
The Planner clarified that the Hornby Island Land Use Bylaw specifies that public service 
uses are allowed in all zones. The bylaw defined public service as “the provision of 
water, gas, electrical, telephone, television or emergency services by a government 
body or agency or by a company regulated by the Utilities Commission Act or the 
Radiocommunication Act of Canada, serving only the Hornby Island local community. 
 
HO-2024-016 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee direct staff to include in any response to 
the referral from the Province of BC regarding the Rogers Communications tower 
proposal, the following concerns that: 
a) the Local Trust Committee supports the proposal for community housing 
forthcoming from the Hornby Island Community Economic Enhancement 
Corporation in this location; 
b) the Local Trust Committee has received substantial community opposition to a 
communications tower in this location; 
c) the Local Trust Committee has concerns over the effects of the tower on wildlife, 
given the location in close proximity to the adjacent park which is home to wildlife 
and migratory bird routes; 
d) the location is too close to public facilities (school, playground, health clinic, ball 
park, etc.); and 
e) the location is too close to existing housing. 
CARRIED 
 
3.2 Local Trust Committee's Response to the Hornby Island Community Economic 
Enhancement Corporation (HICEEC) and the Local Housing Society's Request to Amend 
the Bylaws Governing the Public Use Zone 
It was noted that the application to amend the bylaw would be received in 
approximately one week. 
 
HO-2024-017 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request that a letter of support be drafted 
to the Hornby Island Community Economic Enhancement Corporation (HICEEC), stating 
its intent to consider amendments to the Hornby Island Land Use Bylaw No. 150 to 
support inclusion of community housing as a permitted use in the Public Use - PU(a) 
Zone site specific regulations. 
CARRIED 
3.3 Additional Permitted Uses in the Public Use Zone 
Discussion ensued  
 

ADOPTED 
 
 
 
 
 
Hornby Island ADOPTED 3 
Local Trust Committee Special Meeting Minutes 
May 22, 2024 
HO-2024-018 
It was MOVED and SECONDED 
that the Hornby Island Local Trust Committee request staff to explore adding additional 
permitted uses in the Public Use, PU(a) site specific zone, community trades and 
services and community and workforce housing in the major project charter draft 
bylaws. 
CARRIED 
 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 4:32 pm. 
 
 
_________________________ 
Tim Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder